1994 04 19 CCing -> 11 6?t? JOU??1
da
CHY COUNCIL CHAMBER
78-495 Calle Tampico
La Quinta, Cahfornia 92253
Regular Meeting
April 19, 1994 3:00 P.M.
CALL TO ORDER Beginning Res. No.94-31
a. Pledge of Allegiance Ord. No.245
b Roil Call
CONFlRM?ON OF AGENDA
APPROVAL OF
a Approval of Minutes of April 5, 1994.
ANNOUNCEMENTS
PRE5??ONS
PUBLIC COMMNT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three mhz utes.
Ptease watch the tin- device on the um.
wRITr? CORRESPONDENCE
A LETTER FROM JULY 4TH GREATER DESERT FIREWORKS.
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I CONSIDERATION OF SPECIAL ADVERTISING DEVICE 94-044 FOR APPROVAL OF A
TEMPORARY ADVERTISING BANNER FOR THE BASKIN ROBBINS STORE AT 78-520 HIGHWAY
Ill WITHIN THE ONE ELEVEN LA QUINTA CENTER.
A) MINUTE ORDER ACTION.
2. APPROVAL OF COOPERATIVE AGREEMENT WITH DESERT SANDS UNIFIED SCHOOL
DISTRICT REGARDING RECONSTRUCTION OF THE ADAMS STREET/DUNE PALMS ROAD
WHITEWATER CHANNEL CROSSING.
A) RESOLUTION ACTION.
3. CONSIDERATION OF CONTRACT CHANGE ORDER AND APPROPRIATION FOR LA QUINTA
SENIOR CENTER CONSTRUCTION PROJECT.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF APPOINTMENT TO THE PALM SPRINGS REGIONAL AIRPORT
COMMISSION.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF RESOLUTION IN SUPPORT OF EXPANDING THE SANTA ROSA
MOUNTAINS NATIONAL SCENIC AREA TO INCLUDE UNITED STATES FOREST SERVICE
LANDS.
A) RESOLUTION ACTION.
6. CONSIDERATION OF REQUEST FOR FINANCIAL ASSISTANCE FROM COACHELLA VALLEY
YOUTH, INC.
A) MINUTE ORDER ACTION.
CONSENT CAU?NDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED APRIL 19, 1994.
2. ACCEPTANCE OF IMPROVEMENTS WITHIN ASSESSMENT DISTRICT 91-1 AREAS B AND C.
3. APPROVAL OF CONTRACT CHANGE ORDER FOR INSTALLATION OF PRESSURE MANHOLE
TO STORM DRAIN SYSTEM WITHIN PHASE V COVE IMPROVEMENTS PROJECT NO. 92-I.
0000
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ing -> 114. REJECTION OF CLAIM BY ALLSTATE INSURANCE COMPANY ON BEHALF OF THEIR
INSURED, KERWIN WHITE, DATE OF LOSS DECEMBER 3, 1993.
5. ADOPTION OF RESOLUTION APPROVING INITIATION OF PROCEEDINGS FOR ASSESSMENT
DISTRICT NO.93 AND THE ASSUMPTION OF JURISDICTION BY THE COACHELLA VALLEY
WATER DISTRICT FOR CONSTRUCTION OF SEWER IMPROVEMENTS IN MONTERO ESTATES.
6. APPROVAL OF AMENDMENT TO THE BYLAWS OF THE MAYORS AND COUNCIL MEMBERS
CONFERENCE OF RIVERSIDE COUNTY.
7. ADOPTION OF RESOLUTION OF INTENT TO PARTICIPATE IN THE CALIFORNIA HEALTHY
CITIES PROJECT.
STUDY SESSION
REPORTh AND INFORMAIIONAL III?1??T?
A. PLANNING COMMISSION MINUTES OF MARCH 22, 1994
B. ART IN PUBLIC PLACES MINUTES OF MARCH 14 AND MARCH 16, 1994
C. COMMUNITY SERVICES COMMISSION MINUTES OF MARCH 28, 1994
D. CVAG COMMITTEE REPORTS
F. SUNLINE REPORTS
F. C.V. MOUNTAINS CONSERVANCY
G. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE MINUTES OF OCTOBER28, 1993
AND JANUARY 21, 1994
H. ALL OTHER BOARDS/COMMISSIONS/JPA'S
DEPARTMENT REPORTS
A. CITY MANAGER
B. CITY ATTORNEY
1. Report regarding regulation of solicitations
C. ADMINISTRATIVE SERVICES DIRECTOR NONE
D. BUILDING AND SAFETY DIRECTOR NONE
E. FINANCE DIRECTOR NONE
F. PARKS AND RECREATION DIRECTOR NONE
G. PLANNING AND DEVELOPMENT DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR
1. Meetirig results between Staff and CVWD
I. SHERIFF'S STATION COMMANDER NONE
MAYOR AND COUNCIL MEMBERS' Ilmts
REPORT ON MEETING WITH CITY OF INDIO COUNCIL MEMBERS PERKINS)
Page 3 0000 3
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ing -> 11RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the lu-.
PRESENTAilONS
PUBLIC HEARINGS
WEED ABATEMENTS/LOT CLEANINGS AND PLACEMENT OF COSTS ON 1994/95
TAX ROLLS:
A. JOHN & ELIZABETH MUSICH 646-311-013) $375.00
646-311-014)
B. MARIA ADORADOR 646-311-033 $187.50
C. WILLIAM BETTERLEY 646-312-031 $187.50
D. M. M. MILLER 646-313?04 $187.50
E. ANTHONY RUSSO 769-066-004 $187.50
F. LILLY STENBAKKER 769-135-001 $187.50
Cl. C. HUNT 769-141-004 $187.50
H. RICHARD MCCORMICK 769-144-008 $187.50
I. LA QUINTA HOMES 773-124-001) $375.00
LA QUINTA HOMES 773-124-002)
J. HARRY RAVEN 773-281-006 $187.50
K. IGOR ZATSEPIN 773-134-019) $1,125.00
IGOR ZATSEPIN 773-134-020)
IGOR ZATSEPIN 773-134-021)
IGOR ZATSEPIN 773-134-022)
IGOR ZATSEPIN 773-134-023)
IGOR ZATSEPIN 773-134-024)
L. LOUIS MOORE 773-275-009 $187.50
M. MARY K. HAYHOE 774-054-009 $187.50
N. JUDY C. MEYERS 774-054-010 $187.50
0. WM. H. PARVIS 774-103-005 $187.50
P. P. E. DURKEE 774-132-001) $375.00
P. E. DURKEE 774-132-002)
Q. HANNON REALTY CORP. 774-132-014 $187.50
R. SAN FERNANDO AIRPORT 774-174-009 $187.50
A) RESOLUTION ACTION.
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ing -> 11CLOSED SESSION
1. Conference with Legal Counsel concerning potential litigation concerning contract performance with T.
I. Maloney pursuant to Government Code Section 54956.9
2. Conference with Legal Counsel concerning settlement agreement with Burkett and Washington Square
pursuant to Government Code Section 54956.9 Potential Anticipated Litigation)
3. Public Employee Evaluation pursuant to Government Code Section 54957
a. City Manager
b. Assistant City Manager
c. Planning Director
d. P&ks and Recreation Director
AnIOURNMENT
DECLARAIION OF POS.1TNG
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda
for the City Council meeting of April 19, 1994 was posted on the outside entry to the Council Chamber, 78-495
Calle Tatnpico and on the bulletin board at the La Quinta Chamber of Commerce on Friday, April 15, 1994.
DATED: April 15, 1994.
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing
impaired, please call the City Clerk's Office at 777-7025 24-hours in advance of the meeting and accommodations
will be made.
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CITY OF LA QUI?TA
CITY A??ACER'S OFFICE
March 22, 1994
Mayor John Pena
City of La Quinta
P.O. Box 1504
La Quinta, CA 92250
Dear Mayor Pena:
The July 4th Greater Desert Fireworks Committee is preparing for the annual valley-wide
spectacular fireworks event. We plan to present not only fireworks, but entertainment,
food booths and festivities of all kinds. This year we expect even greater attendance by
valley residents.
As you may know, this event is free to families and supported by the desert cities and the
businesses in the area. The Cities of Palm Desert and Rancho Mirage have already
committed their financial support. The funds raised are used for the aerial display,
insurance and a few incidentals since the administration of the event is done entirely by
volunteers.
The fourth of July event is enjoyed by many La Quinta residents every year. Any
contribution will be greatly appreciated and will help make this valley-wide event even
more successful. Please make your check payable and mall it to the Palm Desert
Chamber of Commerce, 72-990 Highway 111, Palm Desert, CA 92260.
Thank you for your generosity.
Sincerely,
Doug Simmons, Chair
Greater Desert Fireworks Committee
cc: La Quinta Chamber of Commerce
0000 6
72-990 Highway 111 * Palm Desert, CA 92260 * 619) 346-6111
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78-105 CALLE ESTADO LA QUINTA CALIFORNIA 92253 619) 664 2246
FAX 619) 5645617
May 11, 1993
Mr. Doug Simmons1 Chair
Greater Desert Fireworks Committee
72-990 Highway ill
Palm Desert, California 92260
Dear Mr. Simmons:
Thank you for your letter of April 26th to Mayor Pena regarding a
contribution request from the City in the amount of $2,500 for the
July 4th Greater Desert Fireworks event.
The City Council reviewed your request at the May 4th City Council
meeting and took no action. This decision is consistent with the
City?s action last year.
Best of luck in preparing and conducting your event. Should you
have any questions regarding this correspondence1 please feel free
to contact me.
Sincerely,
Robert L. Hunt
City Manager
RLH p
cc: City Council
Thomas P. Genovese
Saundra Juhola
Tom
0000 7
MAILING ADDRESS PC. BOX 1b04 LA QUINTA, CALIFORNIA 92253
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April26, 1993
Mayor John Pena
City of La Quinta
78-105 Calle Estado
La Quinta, CA 92253
Dear Mayor Pena:
The July 4th Greater Desert Fireworks Committee is preparing for the annual va/fey-wide
spectacular fireworks event. We plan to present not only fireworks, but entertainment,
food booths and festivities of all kinds. This year we expect even greater attendance by
valley residents.
As you may know, this event free to families and supported by the desert cities and the
businesses in the area. 4he Cities of Palm Desert and Indian Wells have a/ready
committed their financial support. The funds raised are used for the aerial display,
insurance and a few incidentals since the administration of the event is done entirely by
volunteers.
We appreciated your generous contribution of $2,500 last year and would be most
grate ful for the same amount this year. Your contribution will he/p this valley-wide event
become a greater success than it has been in the past four years. Please make your
check payable and mail it to the Palm Desert Chamber of Commerce, 72-990 Highway
111, Palm Desert, CA 92260.
Thank you for your generosity.
Sincerely,
Doug Simmos, Chair
Greater Desert Fireworks Committee
cc: La Quinta Chamber of Commerce
OGOO
72-990 Highway 11 Pa?m Desert, CA 92260 619) $46-6111
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BUSINESS SESSION: I
COIJNCIL?DA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Special Advertising Device 94-044 for PUBLIC REARING:
approval of a temporary banner for the Baskin Robbins
store at 78-520 Highway 111 Applicant: Ms. Dianne
Biggs)
RECOMMENDATION:
Move to approve Special Advertising Device 94-044, permitting a temporary banner for the Baskin
Robbins ice cream shop at 78-520 Highway 111, subject to the attached Findings and Conditions
of Approval Attachment 1).
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On April 7, 1994, an application was received from Ms. Dianne Biggs, co-owner of Baskin
Robbins, requesting a temporary banner for her shop in the One Eleven La Quinta Center
Attachments 2 and 3). The banner will be located on the outside of the store on the building
fascia. It measures six-feet by two-feet and is white with five colors. The banner will advertise
a new product being served at her existing ice cream shop, New Cappuccino Blast the coolest
ice cream drink ever! Mocha and Regular." Ms. Biggs would like the temporary banner for a six
week period.
Municipal Code Chapter 5.64 Special Advertising Devices) provides for a permit to be issued by
the City Council for advertising devices other than the usual and customary permanent business
identification signs. This includes banners as requested in this application.
Section 5.64.020 provides, in part, that permits are to be issued for special purposes, and
not on a continuing basis for permanent advertising or identification purposes", and further,
each permit shall be issued for a specific period of time subject to renewal for good cause
shown."
The Council's consideration for granting of this permit must find that the Special Advertising
Device applied for would not:
1. Constitute a traffic hazard or nuisance to adjacent or surrounding properties or to the
public at large; or,
2. Be detrimental to the public convenience or welfare; or,
3. Be inconsistent with the various elements and objectives of the General Plan and all other
officially adopted policies and regulation of the City.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19,1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Cooperative Agreement with Desert Sands PUBLIC HEARING:
Unified School District Regarding Reconstruction of
the Adams Street/Dune Pa]ms Road Whitewater Chann? Crossings
RECOMMENDATION:
* Adopt Resolution No.94- determining that the use of Redevelopment Agency funds for
public improvements are of pu?ic benefit to the Redevelopment Agency project, and the
immediate neighborhood in which the project is located, and determining that there is no other
reasonable means of financing said public improvements;
* By Minute Motion No.94- approve the Cooperative Agreement for the Design and
Construction of Roadway Improvements of Portions of Adams Street and Dune P?ms Road and
authorize the Mayor to sign the Agreement;
* By Minute Motion No.94- appropriate $43,000 in Disaster Assistance Funds.
FISCAL IMPLICATIONS:
ESTIMATED ACTUAL COST: $62,500
NEW APPROPRIATIONS:
FUND: State Disaster Assistance/Constrtiction AMOUNT: $9,000
FUND BALANCE: BEFORE/AFTER $9,000I-0-
FUND: Federal Disaster Assistance/Construction AMOUNT: $34,000
FUND BALANCE: BEFORE/AFTER $34,000/-0-
Pw.DMc.940419E
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fOf
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, Assistant City Manager
i?)
DATE: April 18, 1994
SUBJECT: Revisions to Business Session No.3 Agenda Itein for the April 19, 1994, City
Council Agenda
The Business Session No.3 Agenda Item is titled Consideration of Contract Change Order and
Additional Funding for La Quinta Senior Center Construction Project. The report indicates that
the City has appropriated a total of $1,892,778 for the Fiscal Year 1993/94. This amount needs
to be revised to $1,842,778. The amount Is calculated as follows:
AVAILABLE FUNDING
Senior Center Construction Project 1,527,391
Fiscal Year 1993/94 Budget
Appropriation)
September 21. 1993 Appropriation 315.387
To amend Budget for Sitework)
1,842,778
This represents the only revision to the report and does not effect the staff recommendation.
TPG:pjs
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4;
AGENDA CATEGORY:
40F BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Appointment to
Palm Springs Regional Airport Commission PUBLICHEARING:
RECOMMENDATION:
Appoint a representative to the Palm Springs Regional Airport Commission.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
Attachment # 1 is correspondence from the City of Palm Springs regarding the
Palm Springs Regional Airport Commission. As noted in the correspondence, on
March 16, 1994, the Palm Springs City Council established a thirteen member
commission. pursuant to the Ordinance, which provided for the expansion of
the membership of the Commission, the City of La Quinta is identified as a
rotational appointment to the Commission. The Commission is scheduled to hold
one regular meeting each month, and possibly have special meetings as
outlined in Section 2.16.050 of the attached Ordinance. The powers/duties of
the Commission are also identified in the Ordinance on pages 5 and 6. Four
jurisdictions will be on a rotation and each rotational jurisdiction shall
serve as an exofficio member during the time it is rotated out of a voting
seat. The rotation order is the City of La Quinta, City of Indio, City of
Desert Hot Springs, and the City of Coachella. The City of Palm Springs is
requesting that the City of La Quinta appoint a representative to the
referenced Airport Commission. This member may be an elected official, a
citizen at large, or a staff member. There are no specific prerequisites to
serve on the Commission and aviation experience is not necessary. The
appointment for the City of La Quinta will be through June 30, 1995.
Additionally, the City has received an unsolicited application for the
appointment. Provided as Attachment # 2, is the referenced application
QO3S
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The alternatives to the City Council are:
1. Appoint an elected official as the City Representative;
2. Appoint a citizen as a Representative to the Commission;
3. Appoint a City staff member as a Representative to the Commission;
4. Determine a separate process for the appointment of a
representative to the Commission;
5. Make no appointment to the Commission.
1
Thomas P. Genovese, Assistant City Manager
City Manager's Office
O()C)039
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City of Palm Springs
J9? 1 19
C?TY OF LA QU??TA
OttIL? ot th? M??or C?Y Ai?AGER'S OFF?CE
6I? 32? 2O()
TDD I9 8b4 9?27
March21, 1994
Honorable John Pena, Mayor
City of La Quinta
P.O. Box 1504
La Quinta, CA 92253
RE: Airport Commission Expansion
Dear Mayor Pena:
The Palm Springs City Council, on March 1 6, 1 994, introduced and first read a new
Airport Commission Ordinance copy attached) which establishes a 1 3 member
Commission. I anticipate final adoption by the City Council on April 6, 1994. Under the
Ordinance, your jurisdiction is identified as a rotational appointment to the Commission.
Four jurisdictions are rotational. A rotational jurisdiction shall serve as an ex officio
member during the time it is rotated out of a voting seat. This will allow for all
jurisdictions to continue to participate in the discussions at the Airport. The rotational
order is La Quinta, lndio, Desert Hot Springs, and Coachella. The Ordinance is effective
May 20, 1 994 and we hope to hold an organizational meeting by early May.
On behalf of the Palm Springs City Council, I invite your active participation in a Regional
Airport Commission. To that end, we would ask that your city appoint a member
elected official, citizen at large or staff member) and notify my office of the appointment
by May 10, 1994. There are no specific prerequisites to serve on the Commission, but
a good business background is helpful. Aviation experience is not necessary. Please
note that to ensure proper rotation of membership, your first appointment for one year
voting, 3 years ex officio) should be through June 30, 1997.
Please note that no obligation other than to provide input is requested of your
jurisdiction Through valley-wide corporation, we believe the vital economic role played
by the Airport will be enhanced.
Sincerely,
L?MARYANOV
Mayor
ATTACHMENT 3
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y BUSINESS SESSION:
OF
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Resolution in Support of PUBLICHEARING:
Expanding the Santa Rosa Mountains National
Scenic Area to Include United States Forest
Service Lands
RECOMMEtiDAT ION:
Approve Resolution No. 94- supporting expansion of the Santa Rosa
Mountains National Scenic Area to include United States Forest Service Lands.
FISCAL IMPLICATIONS
None.
BACKGROUND AND OVERVIEW:
Attached is correspondence from the Coachella Valley Mountains Conservancy
regarding the request for the adoption of a Resolution in support of
establishing a National Scenic Area on United States Fore?t Service Lands to
compliment the existing Santa Rosa Mountains National Scenic Area on BLM
Lands Attachment # 1). The Resolution requests that the properties which
are higher in elevation than the BLM lands but below the desert divide" be
designated as a National Scenic Area. Further1 the Resolution identifies
that this designation will benefit the Coachella Valley communities by adding
to the scenic backdrop of the Coachella Valley.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Resolution as provided;
2. Approve the Resolution with any amendments as deemed appropriate by
the City Council;
3. Not approve the Resolution.
y? /
I
Thomas P. Genovese, Assistant City Manager
City Manager's Office
OOOO5??
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Request for Financial
Assistance from Coachella Valley Youth, Inc. PUBIACHEARING:
RECOMMENDATION:
Direct staff, as deemed appropriate, regarding request for financial
assistance for the Coachella Valley Youth, Inc.
FISCAL IMPLICATIONS:
ESTIMATED ACTUAL COST: $1000
BUDGETED: FUND/ACCOUNT: General Fund/Special Projects Contingency
Account
AMOUNT AVAILABLE: $2642
BACKGROUND AND OVERVIEW:
The City Council was contacted by the Coachella Valley Youth, Inc. on
September 9, 1993 with a letter requesting financial support for the
organization. After review of the correspondence, the City Council directed
the City staff to request additional information and the specific amount the
Coachella Valley Youth Organization was requesting. The City has since
received correspondence Attachment # 1) from the organization which
identifies a specific amount of $1000 and the activity that would be
conducted with the contribution from the City. The organization intends to
organize 200 hours of community service for the City. The program director
for Coachella Valley Youth, Inc. has been contacted for a presentation at the
April 19th City Council meeting regarding the request for financial
assistance. Provided as Attachment # 2 is the January 18, 1994 staff report
regarding the referenced request.
FINDINGS AND ALTERNATIVES:
The City Council may proceed as follows:
1. To provide funding in the amount of $1000 to the Coachella Valley
Youth as requested;
2. Provide an alternative level of financial assistance pursuant to
the request;
3. Not provide funding for the request and direct staff to transmit
correspondence to the organization declining the request for
financial assistance.
Thomas P. Genovese, Assistant City Manager 0000(10
City Manager's Office
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AGENDA CATEGORY:
BUSINESS SESSION:
COIJNCIL?DA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Demand Register April 19, 1994 PUBIAC REARING:
RECOMMENDATION:
Approval of Demand Register.
BACKGROUND & OVERVIEW:
Prepaid Warrants:
18179-18184) $ 59,752.92
18146-18165) 4,842.82
18167-18178) 206,266.83
PIR 9936 9994) $ 58,919.81 City Demands $ 411,082.66
Payable Warrants:
18186-18271) 1,839,458.18 RDA Demands $1,756,157.90
$2,169,240.56 $2,169,240.56
FISCAL IMPLICATIONS:
Demand of Cash City $ 411,082.66
Richard parzoni?,j[nance Director
O()0070
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Acceptance of Improvements Within Assessment PUBLIC IJEARING:
District 91-1, Areas B and C
RECOMMENDATION:
* By Minute Motion 94- accept improvements within Assessment District 91-1, Areas
B and C;
* Direct the City Clerk to file a Notice of Completion;
* Approve transfer of Gas Tax funds from Washington Street and Miles Avenue Improvements
to Phase IV, Area C streets.
FISCAL IMPLICATIONS:
FINAL ACTUAL COST: $225,994 to close out project, Areas B and C
* BUDGETED: FUND/ACCOUNT: Assessment District/Construction AMOUNT: $495,951.
* BUDGETED: FUND/ACCOUNT: RDA #1/Area B/Construction AMOUNT: $251,191
* BUDGETED: FUND/ACCOUNT: Gas Tax/Phase IV Area C Streets AMOUNT: $3,776
* AVAILABLE FUNDING: FUND/ACCOUNT: Gas Tax/Washington & MHes Street
Improvements AMOUNT AVAILABLE: $20,000 REASON: Washington Street & Miles Avenue
improvements will be constructed under a Riverside County contract for signalizing this intersection.
The City was not required to participate in this project.
BACKGROUND AND OVERVIEW:
According to City records, this project was awarded to Tarmac California, Inc. in July of 1991. A
Notice to Proceed was issued on August 22, 1991. In July of 1992, Tarmac California, Inc. was
purchased by Granite Construction Co. of Watsonville, CA, and all contracts were assigned to Granite
Construction Co. Improvements within Area B Attachment 1) were inspected at the direction of Public
Works staff by contract inspection forces on December 18, 1992, and were found to be in compliance
with the contract plans and specifications. Improvements in Area C Attachment 2) were inspected by
Public Works in February 1992, and found to meet l requirements of the contract plans and
specifications. Original contract time was 330 c?endar days; 141 c?endar days were added by contract
change orders. There were 10 caTendar days added due to inclement weather. A total of 481 calendar
days were available to the contractor. The project was com?eted in 439 calendar days.
000086
Pw.DMc?94o419A
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Contract Change Order for Installation PUBLTC HEARING:
of Pressure Manhole to Storm Drain System within
Phase V Cove Improvements Project No.92-i
RECOMMENDATION:
* By Minute Motion 94- approve a contract change order for installation of a pressure
manhole to the storm drain system within Phase V Cove Improvements, Project No.92-i.
FISCAL IMPLICATIONS:
* BUDGETED: FUND/ACCOUNT: RDA #1/Street/Drains Contingency AMOUNT: $289,055
BACKGROUND AND OVERVIEW:
Due to extremely tight time constraints caused by a project re-bid, and by funding deadlines 5B300
funding deadline of June 30th) at the time of contract award for Phase V Cove Improvements Project
No. 92-1, storm drain drawings were still under review by the Coachella Valley Water District
CVWD). Upon approval by CVWD, Kicak & Associates revised affected drawings to reflect CVWD
requirements, specifically at the point of tie-in of the City's storm drain system with the existing CVWD
system at the approximate location of Desert Club Drive and Avenue 52 Attachment 1). At this
location, CVWD required the installation of a large, specially designed non-standard) pressure manhole
with a flap gate at the intersecting point. Althou?h this work is extra because it was not included in
the ori?inal bid. it is work that would have been required had CVWD's review been complete at the
time of bid.
Staff transmitted these revised drawings to the contractor and requested a quote for this extra work.
Upon receipt of contractor's quote $28,883), staff evaluated same and determined that it was too costly
for the work involved. At the time, the contractor informed staff that a large piece of excavation
equipment would be demobilized from the project since there was no work for it. This piece of
equipment would be used to excavate the manhole in question. Staff realized continued negotiations
would cause additional expense as it applies to this piece of equipment, either by standby costs
$560/day), or by an addition? cost $2,500) to mobilize this piece of equipment back to the project.
After discussing with the City Manager the obvious need for the work and the negative fiscal impacts
by any further delay, staff gave direction to the contractor to proceed on a force account time and
materials) basis. This decision proved to eventually save over $11,000 from the contractor's original
quote, and mitigated additional costs for standby of equipment, and remobilization of same equipment.
O?O()9O
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Rejection of Claim by Allstate Insurance PUBIACREARING:
Company on behalf of their insured,
Kerwin White; Date of Loss December 3, 1993
RECOMKENDAT ION:
Move to reject the claim filed by Allstate Insurance Company on behalf of
their insured, Kerwin White; date of loss December 3, 1993.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The attached claim Attachment # 1) by Allstate Insurance Company on behalf
of their insured, Kerwin White; date of loss December 3, 1993, was forwarded
to the Coachella valley Joint Powers Insurance Authority CVJPIA). The back-
up documentation is available in the City Clerk's Office. The CVJPIA, as
indicated in Attachment # 2, recommends that the City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The options available to the Council are as follows:
1. Reject the claim;
2. Approve payment of the claim in the amount of $7865.42.
yf?44 1iJ?
Pamela LiCalsi, Assistant to the City Manager
City Manager's Office
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19,1994 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
Adopt Resolution Approving Initiation of Proceedings PUBLIC REARING:
for Assessment District No.93 and the Assumption of
Jurisdiction by the Coachella Valley Water District
for Con?ru?tion of ewer Improvenient? in Montero E?t?te?
RECOMMENDATION:
e Adopt Resolution No. 94-?, approving the initiation of proceedings and the assumption of
jurisdiction by the Coachella Valley Water District for the construction of certain work pursuant
to the provisions of the Municipal Improvement Act of 1913.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The Montero Estates subdivision Attachment 1) was developed in the late 1960's with privately owned
and maintained streets and no sewer service. Some of the residents in Montero Estates have been
experiencing functional problems with their septic systems in recent years and desire to have sewer
service made available.
Although Montero Estates is located within the city limits, the privately owned streets preclude the City
from administering projects in privately owned right of way. Moreover, the proposed sewer
improvements will be owned, maintained, and constructed under the auspices of the Coachella Valley
Water District CVWD).
City staff initially assisted representatives of the Montero Estates Homeowners Association in making
contact with the proper officials of CVWD. Residents of Montero Estates have since circulated a
petition requesting formation of an assessment district to provide installation of sewer lines within their
subdivision. The petition was presented to CVWD, and in response, CVWD adopted a resolution
establishing its willingness to administer the proposed work under the provisions of the Municipal
Improvement Act of 1913 Attachment 2).
In summary, the residents of Montero Estates want to form an assessment district, and CVWD is willing
to sponsor and administer an assessment district for the work contemplated therein.
W n?r
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ing -> 11 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Amendments to the Bylaws PUBLICHEARING:
of the Mayors' and Council Members'
Conference of Riverside County
RECOMMENDATION:
Approve the Amendments to the bylaws of the Mayors' and Council Members'
Conference of Riverside County as attached.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW.
The City of La Quinta has received correspondence from the Mayors' and
Council Members' Conference for Riverside County Attachment 1). This
correspondence indicates that there is a proposed amendment to the bylaws and
that the proposed bylaws, as provided with the correspondence, be placed on
the City Council Agenda for action. The amendments take into account a
number of minor revisions such as particular meeting dates) and
clarification of titles such as changes from chairperson to chair) for the
respective members of the Board of Directors.
FINDINGS AND ALTERNATIVES:
The City Council may proceed as follows:
1. Approve the amendment to the bylaws as provided;
2. Not approve the amendment to the proposed bylaws as provided.
J'
Thomas P. Genovese, Assistant City Manager
City Manager's Office
000132
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration to adopt a Resolution of Intent to participate PUBLIC HEARING:
in the California Healthy Cities Project
RECOMMENDATION:
Move to adopt Resolution No.94- a Resolution of Intent to participate in the California Healthy
Cities Project.
FISCAL IMPACT:
Maximum of $5,000 in grant funds.
BACKGROUND AND OVERVIEW:
On November 1, 1993 the Coachella Valley Association of Governments CVAG) Executive
Committee took action to support a regional effort through the California Healthy Cities Project
CHCP), oriented to an anti-graffiti/anti-gang program with CVAG as the lead agency. On
February 10, 1994, CVAG sponsored a CHCP orientation session. The purpose of this session was
to acquaint the Valley cities with the CHCP and explore a regional project addressing graffiti
abatement. City staff was represented at this orientation. Although each city will implement its
own project, the intent is to have CVAG coordinate those projects so that it has regional
participation in CHCP.
Each Valley city has been requested to join in this regional effort, beginning with adoption of a
Resolution of Intent to participate in CHCP. CVAG is looking for all cities to obtain this approval
by mid-April. Such an action indicates that the City will commit resources staff time) to prepare
an application for grant funding of up to $5,000 and submit it to CHCP. At that point, the
application would be considered for funding under a CHCP grant. If the application is funded,
staff is committed to attending a statewide conference and an annual meeting. Travel and lodging
costs for one representative can be budgeted into the grant application. No site for these
meetings has been determined by CHCP.
Each participating city must apply annually for project funding of up to $5,000 in order to remain
in CHCP. A city may apply at any time during the year, and may submit more than one project
in its application, but $5,000 is the maximum amount avaUable, per city, on an annual basis. A
qualifying project is generally one that would promote a positive impact to a health
through a proactive approach to risk reduction, and can relate to the physical, social, or
economic environment.
002
000139
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MEETING MINUTES
LA QUINTA CITY HALL NORTh CONFERENCE ROOM
MARCH 14, 1994
The regular meeting of the La Quinta Art in Public Places Committee APP) was called to order
at the hour of 3:09 P.M. by Chairman Walling.
ROLL CALL: Committee Members Kay Wolff, Kathleen Smith-Schooley, Lia
Gilbert, Kathryn Hull, Carolyn Lair, Nancy Nard, and Chairman
Walling.
STAFF PRBSENT: Planning Director Jerry Herman and Department Secretary
Betty Sawyer.
CONSENT CALENDAR:
A. Committee Member Hull asked that she be shown as attending the February 17,
1994, meeting. There being no further changes, Committee Members
WolfflNard moved to approve the Minutes of February 7, 994, and February
17, 1994, as corrected. Unanimously approved.
II. BUSINESS ITEMS:
A. Discussion re?arding Civic Center Art purchases dunn? the La Ouinta Arts
Festival
1. APP members discussed who would available to participate in the art
selection. Committee Members Hull, Gilbert stated they would be out of
town and would not be able to participate. Committee Member Smith-
Schooley stated she was entered in the Festival and she would not be able
to participate due to a conflict of interest. Chairman Walling stated those
attending would be Committee Members Nard, Wolff, Lair, and Chairman
Walling.
2. Discussion followed regarding the locations throughout City Hall where
art was needed, the size of the art work needed, and the type of art
needed. Following the discussion, it was determined that the Committee
would meet prior to the first ballot to review these topics with the Council
Members present so that everyone would be in agreement on the type of
art to select.
App3-14 1 000143
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MINUTES
March 28,1994
I. CALLTOORDER
A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in
the La Quinta Middle School Multi-Purpose Room. Chairman Best presiding. Pledge of
Allegiance was led by the Chairman.
ROLL CALL:
MEMBERS PRESENT: Commissioner Norris Bernard
Commissioner Lawrence Best Chairman)
Commissioner Aldine Dickens
Commissioner Susan Francis
MEMBERS AB?ENT: Commissioner Nancy Nard
Commissioner B.J. Seaton Vice Chairwoman)
One Vacancy
STAFF PRESENT: Clint Bohlen, Parks & Recreation Director
Cristal Spidell, Secretary II
It was moved by Commissioner Francis/Bernard to excuse Commissioner Seaton from the
meeting due to being out of town. Motion passed unanimously.
It was moved by Commissioner Francis/Dickens to excuse Commissioner Nard from the meeting
due to illness. Motion passed unanimously.
II. CONFIRMATION OF AGENDA
Item IV. A. was considered at this time.
The New Leaf Awards were presented by Mayor Pro Tern Bangerter and Council Member Sniff.
This year was the largest award ceremony since the inception of the program with over 100
awards presented to students from Adams/Truman Elementary and La Quinta Middle School.
Top achievers were Christopher Vincent, and Gloria Cabanillas. A list of additional recipients
is attached Attachment 1).
III. APPROVAL OF MINUTES
It was moved by Commissioner Francis/Bernard to APPROVE the minutes of February 28,1994
as submitted. Motion passed unanimously.
MIN3-28 1 000146
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RtVERSID COUNTY FR?E LIBRARY ADVISORY COM?ftE??? D
N?co Branch
October28, 1993 $,i PP1 1 5
UINiA
C?TY CLER?
Present: First District, Cheryl French, Chairman
Second District, Larry Robinson
Third District, Hans Jensen
Fifth District, Ardis Underwood
Calimesa, Jon Winningham
Desert Hot Springs, Jerry Rader
La Quinta, Myra Bohnenberger
Lake Elsinore, Jean Hayman
Moreno Valley, Dorothy Barton
Murrieta, Jeanne Nelson
Norco, Ron Howard
Palm Desert, Ella Manor
Perris, Dorothy Bliss
Absent: Fourth District, Brix Herrera
Canyon Lake, Gene Bourbonnais
Cathedral City, Anne Zachary
Coachella, Marguerite R. Freeman
lndio, Alice Sakal
San Jacinto, Vacant
Temecula, Vacant
Staff: Library Director, Judith Auth
Building Services Manager, Greg MacDonald
Head of Technical Services, Derry Juneja
Regional Librarian, Doris Illes
Branch Manager, Gary Christmas
Community Relations Coordinator. Joan Plessner
Regional Librarian, Barbara Bowie
Guests: Dr. Robert Dunn, Chairman, Board of Library Trustees
Karen Barneft, Librarian, Norco Prison Pre-release Program
Bonnie Rounds, Friends of Norco Library
Mrs. French called the roll and Mrs. Auth introduced staff members present.
Karen Barnett, the new Pre-release Program Librarian, gave a brief overview of the goals for this
grant4unded program to inform institutionalized persons about public library services available
to them after release.
1
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Gp? OF
TO: Honorable Mayor and Members of City Council
FROM: David M. Cosper, Public Works Director
DATE: April 19,1994
SUBJECT: April 4, 1994 Meeting with CVWD
BACKGROUND AND OVERVIEW:
On April 4, 1994, staff met with Tom Levy, District Manager, and Owen McCook, Assistant District
Manager, of the Coachella Valley Water District CVWD) to discuss issues involving the City and
CVWD. An agenda for the meeting was prepared by the City Attachment 1). The discussions were
very positive, as briefly outlined below:
1. CVWD agreed to update their files regarding the Agreement for Construction of Public
Improvements and reimburse all outstanding costs due to the City as addressed in the
Agreement. Our records indicate the City is due $898,494 Attachment 2).
2, CVWD had been requested by property owners in the Montero Subdivision to create an
assessment district to fund costs for a sewer system in the subdivision. CVWD agreed to
involve the Public Works Department in plan review of the project, and to apply for an
encroachment permit from Public Works for sewer extensions involving public streets. The City
agreed to prepare an authorizing resolution to allow the assessment district to be formed for
Council consideration at the April 19,1994 City Council meeting.
3. CVWD briefed the City on the progress of the Indian Springs/La Quinta High School Sewer
Line Project. The project is on schedule for completion prior to start of classes at the high
school. CVWD indicated that all sewer laterals/chimneys for the Westward Ho area have been
included in the project. The City briefed CVWD on the schedule for the Westward Ho Interim
Improvement Project.
4. The City discussed past project plan review efforts by both the City and CVWD. CVWD agreed
efforts were not enough to avoid construction conflict leading to change orders in the field for
the City. However, CVWD experienced similar results on their projects because of inadequate
plan review by the City. It was agreed that communication between the two agencies&'es would
increase in an effort to improve this situation. CVWD did agree to waive water and sewer
connection fees for future pu?ic improvements. This action results in an approximate savings
of $30,000 for the Fritz Burns Park and an additional savings of $30,000 for the Senior Center.
000170
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PGA WEST MASTER ASSOCIATION, INC.
F. 0. BOX 1516
LA QUINTA, CA 92253
619) 360-4161
April 6,1994
Dear Homeowner:
Over the past few years our homes at PGA WEST have been relatively free of any criminal activities.
Burglaries were infrequent. In the past month we know of eight burglaries. In some instances front
doors have been forced open, garage side doors jimmied and property stolen. The burglars have
taken TV's, Stereos, VCR's and other electronic items; and from garages, tools, golf clubs and bags.
While the Riverside County Sheriffs office has been notified and taken reports the Master
Association Board of Directors and its Gate & Patrol Committee is concerned that all residents are
made aware of these recent acts so you may take precautions and protect your property.
The Board has taken the f?lowing actions:
* $1,000.00 Reward for information leading to the arrest and conviction of individuals
responsible for burglaries within PGA WEST Residential and Master Associations;
Increased identification procedures at the gate houses for both vendors and owners be sure
you know your Personal Identification Number PIN));
Posting of security officer at Madison/Airport gate to check landscapers in and out of the
property;
* Change locks on all perimeter gates and issue keys to only Burns Security and KSL Security;
* Additional roving patrol;
* Research the feasibility of video cameras at gate houses to identify individuals entering and
leaving the project.
While these measures may help, the first line of defense is properly securing your home:
* If you have an alarm system, use it and ensure alarm signs are visible at the front and rear
of your home. Have your alarm company notify the PALMER GATE HOUSE 619) 564-
0511 as the first or second call if your alarm system is activated. Our roving patrol can
usually be at your home in a few minutes;
000176
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Weed Abatement/Lot Cleaning PUBLIC HEARING:
Assessments for Placement On
94/95 Property Tax Roll
RECOMMENDATION:
1. Move to adopt Resolution No. 94- to place the cost of cleaning
specified lots on the 1994/95 property tax rolls.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The purpose of this hearing is to provide the Council the opportunity to hear
and consider all public objections and protests, if any, to the report filed
with the council containing a description of each real property parcel cleared
or cleaned by the City of La Quinta.
FINDINGS AND ALTERNATIVES:
Notices of tonight's public hearing were sent to the property owners advising
them of the hearing date. No written communications have been received
regarding this matter.
mrector
Building Safety Department
000178
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