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2000 12 19 CCT4ht 4 4 Q" City Council Agendas are now Available on the City's Web Page @www.ie-quinta. org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico La auinta, California 92253 Regular Meeting Tuesday. December 19. 2000 - 2:00 P.M. CALL TO ORDER ROLL CALL: Council Members: PUBLIC COMMENT Beginning Res. No. 2000-168 Ord. No. 352 Adolph, Henderson, Perkins, Sniff, Mayor Pena At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION - COACHELLA VALLEY WATER DISTRICT V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 010827 - GOVERNMENT CODE SECTION 54956.9(a). 2. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION - ROBERT M. READY AND HELEN B. READY V. CITY COUNCIL OF THE CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 018982 - GOVERNMENT CODE SECTION 54956.9(a). NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties are not invited into the closed session. City Council Agenda Page 1 December 19, 2000 002 RECONVENE AT 3:00 P.M. IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS Vill. WRITTEN CORRESPONDENCE 1. TWO LETTERS FROM SIMON MOTORS, INC. REGARDING TEMPORARY INSTALLATION OF CHAIN LINK FENCING. IX. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF DECEMBER 5, 2000. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 19, 2000. 2. APPROVAL OF ANNUAL DISTRICT INFORMATION SHEETS FOR THE CITY OF LA QUINTA ASSESSMENT DISTRICT NOS. 88-1, 89.2, 90-1, 91-1 AND 97-1 FOR FISCAL YEAR END JUNE 30, 2000. 3. APPROVAL OF ANNUAL CONTINUING DISCLOSURE FOR THE CITY OF LA QUINTA - ASSESSMENT DISTRICT 2000-1 FOR FISCAL YEAR END JUNE 30, 2000. 4. TRANSMITTAL OF TREASURER'S REPORT DATED OCTOBER 31, 2000. 5. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT FOR OCTOBER 31, 2000. City Council Agenda Page 2 December 19, 2000 003 6. APPROVAL OF A REQUEST BY THE COUNTY OF RIVERSIDE PLANNING COMMISSION TO UTILIZE THE COUNCIL CHAMBERS FOR PUBLIC HEARINGS ON JANUARY 31, MARCH 28, MAY 23, AUGUST 8, OCTOBER 3, AND DECEMBER 12, 2001, 8:00 A.M. TO 8:00 P.M. 7. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 27899, CENTURY HOMES. 8. DENIAL OF CLAIM FOR DAMAGES FILED BY CRAIG S. BLOOM - DATE OF LOSS: NOVEMBER 7, 2000. 9. ACCEPTANCE OF CLAIM - STATE FARM INSURANCE - DATE OF LOSS: JULY 14, 2000. 1 /�-SIT-9.I.►`I_�'����'1;�L�1�I 1. CONSIDERATION OF PARTICIPATION IN THE "DESERT SENIOR INSPIRATION AWARDS" PROGRAM. A. MINUTE ORDER ACTION 2. CONSIDERATION OF CITY COUNCIL COMMITTEE APPOINTMENTS FOR THE YEAR 2001. A. MINUTE ORDER ACTION 3. CONSIDERATION OF SUPPORT FOR A PROPOSED VALLEY -WIDE MASSAGE ORDINANCE. A. MINUTE ORDER ACTION 4. CONSIDERATION OF AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A REIMBURSEMENT AGREEMENT FOR THE CONSTRUCTION OF A WALL ON THE WEST SIDE OF WASHINGTON STREET FROM AVENIDA LA FONDA TO AVENUE 52. A. MINUTE ORDER ACTION 5. CONSIDERATION OF APPROVAL OF AN EXTENSION OF TIME FOR THE TEMPORARY ROAD CLOSURE OF JEFFERSON STREET FROM HIGHWAY 111 TO AVENUE 48. A. MINUTE ORDER ACTION 6. CONSIDERATION OF APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS AND AUTHORIZE STAFF TO RECEIVE BIDS FOR PROJECT NO. 97-09, CIVIC CENTER IMPROVEMENTS, PHASE I. A. MINUTE ORDER ACTION 7. CONSIDERATION OF AUTHORIZATION FOR CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE COACHELLA VALLEY WATER DISTRICT REGARDING IRRIGATION LINE ABANDONMENT ON JEFFERSON STREET. A. MINUTE ORDER ACTION City Council Agenda Page 3 December 19, 404 8. CONSIDERATION OF CONTRACT CHANGE ORDER NO. 12 TO COMPENSATE THE CONTRACTOR FOR ASPHALT OIL PRICE INCREASE AND CONSIDERATION OF CONTRACT CHANGE ORDER NO. 13 TO CHANGE THE FINISHED ROADWAY SURFACE TO RUBBERIZED ASPHALT, PROJECT NO. 99-05, JEFFERSON STREET IMPROVEMENTS, PHASE I, AVENUE 54 TO HIGHWAY 111. A. MINUTE ORDER ACTION XII. STUDY SESSION - NONE XIII. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 8. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 9. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 11. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. INVESTMENT ADVISORY BOARD MINUTES OF NOVEMBER 8, 2000 16. PLANNING COMMISSION MINUTES FOR OCTOBER 24, NOVEMBER 14 & 28, 2000 17. ARCHITECTURAL AND LANDSCAPE REVIEW COMMITTEE MINUTES OF NOVEMBER 1, 2000. 18. HISTORIC PRESERVATION COMMISSION MINUTES OF OCTOBER 19, 2000. 19. COMMUNITY SERVICES COMMISSION MINUTES OF NOVEMBER 13, 2000. XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY DEPARTMENT REPORT FOR NOVEMBER, 2000 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY DEPARTMENT REPORT FOR NOVEMBER, 2000 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY DEPARTMENT REPORT FOR NOVEMBER, 2000 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY DEPARTMENT REPORT FOR NOVEMBER, 2000 9. POLICE CHIEF A. MONTHLY DEPARTMENT REPORT FOR NOVEMBER, 2000 10. FIRE CHIEF City Council Agenda Page 4 December 19, 2000 005 XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS - NONE XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. CONTINUED PUBLIC HEARING ON GENERAL PLAN LAND USE ALTERNATIVES. A. MINUTE ORDER ACTION 2. PUBLIC HEARING ON TENTATIVE TRACT 24197, A REQUEST TO SUBDIVIDE 63 t ACRES INTO 206 SINGLE FAMILY AND MISCELLANEOUS LOTS LOCATED GENERALLY ON THE WEST SIDE OF JEFFERSON ST. BETWEEN FRED WARING DRIVE AND MILES AVENUE. A. RESOLUTION ACTION 3. PUBLIC HEARING ON PROPOSED STREET CLOSURE OF BUTTERCUP LANE EAST OF GOLDENROD CIRCLE. A. MINUTE ORDER ACTION XIX. ADJOURNMENT - Adjourn to the next regular meeting to be held at 2:00 p.m. on Tuesday, January 2, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253 City Council Agenda Page 5 December 19, 2000 /� 006 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of December 19, 2000, was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 1 1 1, on Friday, December 15, 2000. DATED: December 15, 2000 _jo�c J CREEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Sea4onk (�raet,Agk fr&MI T7w/ La QaCntal cry cou*ic& a4/L& cUy Sha f City Council Agenda Page 6 December 19, 2000 007 Honorable John Pena, Mayor City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Pena: WRITTEN CORRESPONDENCE ITEM: CHEVROLET CADILLAC OLDSMOBILE 25tfi C�14nnicTzzjazy December 7, 2000 1974 ~ 1999 Cl Y G �t. UJI ;A - CITY MANAGER'S DEPT. I am writing this letter in regards to my serious frustrations over what I consider to be a prejudicial attitude In the enforcement of City Ordinances, which have created a problem for Simon Motors, and I am looking to you for assistance. I need your intervention into our request for a 6-month variance to Section 9.100.030 of the Municipal Code of the City of La Quinta. This Ordinance forbids the temporary installation of metal chain link fencing. Simon Motors was shipped by General Motors an extraordinary number of new vehicles that has resulted in inflating our inventory to the point of overflowing our lot capacity. In view of this situation, I contacted the owner of the property behind Simon Motors and made arrangements to temporarily lease 1-'/Z acres of vacant land to store the excess vehicles on his property. We agreed to terms and parked our excess vehicles very orderly on the storage lot. We made application to the Community Development Director and requested permission to erect chain link fencing to secure the vehicles from vandalism and theft. The Community Development Director denied our initial application until we pointed out that KSL has a similar fence on Jefferson Street and we didn't understand why we were denied a temporary variance. After drawing his attention to this fact and he reviewed the matter, we were granted us permission to erect the chain link fence, which we did. For sake of security, we put barbed wire on top to prevent people from climbing over the fence to enter the property. Our permit specified that we could not have barbed wire across the top of the chain link and required us to insert screening slats in the chain link. In reviewing these two matters, we found that the City of La Quinta has a chain link fence with barbed wire on one of the City's lots with screening slats. We also found that the La Quinta Post Office has a chain link fence with barbed wire across the top and no screening slats on their parking lot in the rear of their building. Photographs of these two lots are enclosed for your review. The inconsistency of enforcing this Ordinance lead us to believe that we could Install barbed wire across the top of our fence without creating a problem. However, we have now been directed to remove the barbed wire and required to insert the screening slats in our fence. ()nR 78-611 HIGHWAY 111 • LA QUINTA, CALIFORNIA 92253 • (760) 346-2345 • FAX (760) 564-3489 simonmotorsinc@earthlink.net Honorable John Pena, Mayor December 7, 2000 Page 2 I believe this matter should be reviewed by the City Council and City Manager, which seems prejudicial towards Simon Motors by inconsistent enforcement of the Ordinance. I would appreciate you reconsidering allowing Simon Motors a six month variance of the Ordinance on these Issues so we can continue to contribute sales tax dollars to the City of La Quinta which we have done from the date the City came into existence. These dollars have been instrumental and substantial in the development of the City. Simon Motors was the first major contributor of sales tax dollars to the City of La Quanta. 1 hope you will give this matter your serious consideration and appreciate any assistance you can give us. Very truly yours, SIMON MOTORS, J. SimdK Sr. ENCLOSURE: Photographs cc: Mr. Tom Genovese, City Manager Mr. Stanley Sniff, Mayor Pro Tern Mr. Terry Henderson, City Council Member Mr. Ron Perkins, City Council Member Mr. Don Adolph, City Council Member Mr. Paul T. Selzer, Esq. PS Our driver just returned from the comer of Eisenhower & Washington Street. On that comer is a KSL storage lot with a chain link fence with barbed wire and no slats. Unfortunately, I do not have a photograph, but will forward one tomorrow. �1K 002 010 003 Honorable John Pena, Mayor City of la Quanta 78-495 Calle Tampico La Quanta, CA 92253 Dear Mayor Pena: Us CHEVROLET CADILLAC OLDSMOBILE 25tfi ognrL�v�z�azy '00 DEC I I 1f'1 178 Og 7999 December 8, 2000 CITY OF ► A QWNTA CITY It ANACER'S OFFICE Enclosed you will find photographs which I indicated in my letter of December 7, 2000, that I would forward to you on the two locations mentioned in my letter. In the meantime, we have found additional locations, which have chain fink fencing with barbed wire across the fop: 1. Avenue 52 L Desert Club - Granite Construction storage yard -screening on 2 sides, barbed wire across top. 2. Avenue 52, East of Jefferson, tree nursery with barbed wire and no screening. 3. Southeast comer of Jefferson Avenue & Avenue 52, Granite Construction storage yard -barbed wire with some screening. 4. Adams Street east side, north of Avenue 48-barbed wire and no screening. 5. Washington Street at la Quanta Arts Foundation -no screening. 6. Point Happy -barbed wire with no screening. 7. Shopping center across street from Simon Motors -barbed wire and no screening. I am submitting this information and photographs as an addendum to my letter dated December 7, 2000. Very truly SIMON MOTORS, INC. Sr. ENCLOSURES: Photographs cc: Mr. Stanley Sniff, Mayor Pro Tern Mr. Terry Henderson, Council Member Mr. Ron Perkins, Council Member Mr. Don Adolph, Council Member Mr. Tom Genovese, City Manager Mr. Paul T. Selzer, Esq. 011. 78-611 HIGHWAY 111 0 LA QUINTA, CALIFORNIA 92253 • (760) 346-2345 e FAX (760) 564-3489 simonmotorsinc@earthlink.net 002 n.l.q 003 011 004 COUNCIL/RDA MEETING DATE: DECEMBER 19, 2000 ITEM TITLE: Demand Register Dated December 19, 2000 .QgUrC4V AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated December 19, 2000 BACKGROUND: Prepaid Warrants: 43372 - 433911 8,212.04 43392 - 434051 5,176.00 43406 - 434111 9,637.23 43412 - 434231 51,990.39 43424 7,000.00 Wire Transfers', 95,645.79 P/R 6079 - 6143; 98,689.63 P/R 6144 - 6165; 33,373.01 P/R Tax Transfers; 29,822.55 CITY DEMANDS Payable Warrants: 43425 - 435391 406,118.38 RDA DEMANDS $745,665.02 FISCAL IMPLICATIONS: Demand of Cash -City $709,521.42 z 11 Falconer, Finance Director $709,521.42 36,143.60 $745,665.02 015 CITY OF LA QUINTA BANK TRANSACTIONS 11/29/00 - 12/12/00 12/7/00 WIRE TRANSFER - RDA ESCROW $46,400.00 12/08/00 WIRE TRANSFER - DEFERRED COMP $5,536.98 12/08/00 WIRE TRANSFER - PERS $12,722.81 12/08/00 WIRE TRANSFER - CREDIT UNION $5,986.00 12/11/00 WIRE TRANSFER - RDA ESCROW $25,000.00 TOTAL WIRE TRANSFERS OUT $95,645.79 01` 0-C3 m ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:19PM 12/12/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43425 12/12/00 &01236 DONNA DIETRICH 15.00 43426 12/12/00 &01260 THE JEWELRY BOX 9.00 43427 12/12/00 &01261 MATTHEW MURPHY 48.00 43428 12/12/00 &01262 TOM ONALFO 3.00 43429 12/12/00 &01263 STELLA PIPPIN 15.00 43430 12/12/00 &01264 TAKE 5 ENTERPRISES 200.00 43431 12/12/00 &01265 TLC CONSULTING 15.00 43432 12/12/00 &01266 WATER BY DESIGN 50.00 43433 12/12/00 &01267 EVELYN BRANDIS 25.00 43434 12/12/00 &01268 THOMAS BUFFIN 36.00 43435 12/12/00 &01269 JAMES CALVERT 40.00 43436 12/12/00 &01270 PENNY CHAZAN 40.00 43437 il2/12/00 &01271 CREATIONS BY CASSANDRE 3.00 43438 12/12/00 &01272 LETICIA HERNANDEZ 15.00 43439 12/12/00 &01273 PACIFIC TRADES CONST 810.05 43440 12/12/00 &01274 CAROLYN SCHUE 40.00 43441 12/12/00 ABLO01 ABLE RIBBON TECH 31.31 43442 12/12/00 ACE010 ACE HARDWARE 833.71 43443 12/12/00 ALCO50 BOB ALCALA 63.00 43444 12/12/00 ARC100 ARCH 46.46 43445 12/12/00 ASCO01 A & S COFFEE SERVICE 498.50 43446 12/12/00 AUT030 AUTOMATED TELECOM 524.08 43447 12/12/00 BER125 BERG & ASSOCIATES INC 40827.92 43448 12/12/00 BER150 BERRYMAN & HENIGAR INC 2208.00 43449 12/12/00 BES100 BEST BUY CO INC 415.54 43450 12/12/00 BES130 BEST LUBE N TUNE 51.75 43451 12/12/00 BOG100 SHARON BOGAN 184.80 43452 12/12/00 CAD010 CADET UNIFORM SUPPLY 204.91 43453 12/12/00 CAL035 CAL PRESERVATION FOUNDATN 100.00 43454 12/12/00 CAP050 ROSMARY CAPUTO 364.00 43455 12/12/00 CAR300 CARQUEST 112.48 43456 12/12/00 COA071 COACHELLA VALLEY PRINTING 154.03 43457 12/12/00 COM015 COMPUTER U LEARNING CENTR 337.50 43458 12/12/00 COS050 COSTCO BUSINESS DELIVERY 566.24 43459 1.12/12/00 DES060 DESERT SUN PUBLISHING CO 2260.18 43460 12/12/00 DES065 DESERT TEMPS INC 1452.60 43461 12/12/00 DLO100 DLO ENTERPRISES INC DBA 2625.92 43462 12/12/00 ELM100 ELMS EQUIPMENT RENTAL INC 265.40 43463 12/12/00 ESC100 LEE ESCHER OIL CO INC 130.70 43464 12/12/00 EXP200 EXPRESS DETAIL 1165.00 43465 12/12/00 FIE020 FIESTA FORD INC 136.00 43466 12/12/00 FIR015 FIRST AMERICAN REAL 140.74 43467 12/12/00 FIS050 FISHER BUSINESS SYSTEMS 232.74 43468 12/12/00 FRA030 FRANKLIN COVEY 224.12 43469 12/12/00 GAR040 GARZA TURF & POWER EQUIP 322.08 43470 12/12/00 GEN050 GENERAL AIR CONDITIONING 3800.00 43471 12/12/00 GE0010 GEORGE'S GOODYEAR 875.86 01'7 6G4 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:19PM 12/12/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 43472 12/12/00 GRA010 GRANITE CONSTRUCTION CO 188741.82 43473 12/12/00 GUM050 BRAD GUMMER 616.00 43474 12/12/00 HAR100 JOHN HARDCASTLE 131.30 43475 ,,12/12/00 HEN065 PAMELA HENRY 21.00 43476 12/12/00 HIG010 HIGH TECH IRRIGATION INC 98.89 43477 12/12/00 HIM100 DAVID L HIMMLER 378.00 43478 12/12/00 HOF050 DAVE HOFFMAN 448.00 43479 12/12/00 HOM030 HOME DEPOT 1456.71 43480 12/12/00 H00050 FAYE HOOPER 100.00 43481 12/12/00 HOP100 NANCY HOPKINS 52.00 43482 12/12/00 IDE050 IDEA ART 172.60 43483 12/12/00 IND030 INDIO SHOE STORE INC 504.53 43484 12/12/00 INL200 INLAND POWER EQUIPMENT CO 102.88 43485 12/12/00 KIN100 KINER/GOODSELL ADVERTISNG 5876.61 43486 12/12/00 KRI100 BRUCE KRIBBS CONSTRUCTION 4560.00 43487 12/12/00 KUS050 KUSTOM SIGNALS INC 21910.43 43488 12/12/00 LAQ030 LA QUINTA CAR WASH 9.95 43489 12/12/00 LES020 LESLIE, JANELLE 23.10 43490 12/12/00 LOSO40 LOS ANGELES COUNTY 750.00 43491 12/12/00 LOW100 LOWE'S COMPANIES INC 97.77 43492 12/12/00 LUB050 LUBE SHOP 55.52 43493 12/12/00 LUN050 LUNDEEN PACIFIC CORP 42566.07 43494 12/12/00 MCDO10 MC DOWELL AWARDS 39.81 43495 12/12/00 MCK010 McKESSON WATER PRODUCTS 323.80 43496 12/12/00 MIL020 BOB MILBY 86.80 43497 1112/12/00 MOM100 MOM'S GAS STATION 922.31 43498 12/12/00 MUN010 MUNI FINANCIAL-SERV INC 8356.68 43499 12/12/00 OLI100 OLINN MESSAGE CENTER 100.84 43500 12/12/00 OUT100 OUTDOOR SERVICES INC 100.00 43501 12/12/00 PAG100 PAGENET 197.81 43502 12/12/00 PAR125 RACHEL PARRISH 451.50 43503 12/12/00 PIT100 NOEL PITTMAN 182.00 43504 12/12/00 RAL050 RALPHS GROCERY CO 17.95 43505 12/12/00 RAS020 RASA - ERIC NELSON 210.00 43506 12/12/00 RIV107 RIVERSIDE COUNTY SHERIFFS 10341.74 43507 12/12/00 ROS010 ROSENOW SPEVACEK GROUP 29016.99 43508 12/12/00 SAL150 DAVID SALAS 300.00 43509 12/12/00 SEC050 SECURITY LINK/AMERITECH 108.21 43510 12/12/00 SIM025 SIMON MOTORS INC 158.50 43511 12/12/00 SMA010 SMART & FINAL 184.39 43512 12/12/00 SMI010 MARILYN SMITH 89.89 43513 12/12/00 SM0010 DONNALDA SMOLENS 288.75 43514 12/12/00 SOCO10 THE SOCO GROUP INC 106.29 43515 12/12/00 SOU007 SOUTHWEST NETWORKS, INC 4430.29 43516 12/12/00 SOU010 SOUTHERN CALIF GAS CO 1237:06 43517 12/12/00 SOU050 SOUTHERN CALIF MUNICIPAL 25.00 43518 12/12/00 SPL100 RON SPLUDE 974.40 43519 12/12/00 SPRO10 SPRINT 65.25 43520 ''12/12/00 STA050 STAPLES 1517.19 ®lid 005, f, ACCOUNTS PAYABLE'- AP5005 CHECK REGISTER 3:19PM 12/12/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 43521 12/12/00 TAR051 TARGET STORES 226.26 43522 12/12/00 TOPO10 TOPS'N BARRICADES INC 886.24 43523 12/12/00 TRI100 TRI STATE LAND SUVEYORS & 250.00 43524 12/12/00 TRU010 TRULY NOLEN INC 86.00 43525 12/12/00 TTI100 TTI NATIONAL INC 7.77 43526 12/12/00 ULT100 ULTIMATE INTERNET ACC INC 20.00 43527 12/12/00 UNI004 UNITED STATES POSTAL SVC 4000.00 43528 12/12/00 UPB100 UPBEAT INC 437.86 43529 12/12/00 USB100 US BANK 4612.50 43530 12/12/00 USO100 US OFFICE PRODUCTS 468.99 43531 12/12/00 USPO10 U S POSTMASTER 100.00 43532 12/12/00 VAL020 VALLEY PLUMBING 31.37 43533 12/12/00 VER050 FREDRICO VERDUGO 300.00 43534 12/12/00 VER200 VERIZON 447.38 43535 12/12/00 VONO10 VON'S C/O SAFEWAY INC 8.20 43536 "12/12/00 WALO10 WAL MART STORES INC 296.82 43537 12/12/00 WES020 WEST GROUP 150.04 43538 12/12/00 WHE050 WHEELER'S 125.00 43539 12/12/00 XERO10 XEROX CORPORATION 2637.70 CHECK TOTAL 2 406,118.38 019 0 O O O O O O O O O O O O r r r r r r r r r r r r N N N N N N N N N N N N J 01 01 0) (A m 0) 0) 0) 0) 0) W O l0 OD J D1 (n w N r O m ro H m S H H (n �-3 H p � Z '3 O m -33 n x M 3 -3 m Z `n z w 0 v zz m m x r > w w m m ro N < ^C7 0 CC" 1Z-3 b O C H K z z H v (n H 'i7 H ro H H Z Z G) Q 7o �C O x z H x cn m cn H n H n �G O C < o z m �3 -3 z m 0 b � H w z r H� m ro 0 0 0 w r r r r r r r r r r r r 0 0 0 0 o O o 0 0 0 0 o > n 0 0 0 0 0 0 0 0 0 0 O o O o O o o O 0 O 0 0 C. 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ID Cn In w w cn (n m m m r v o m m � m m m n N w C U o w C. C. m o rn m J o H o m O m N W O W O 0 J, N O m O J O l0 ro b N U l0 U Oi J J J O W O wH J N .A z m U H m L. J W m O J O H O J 01 w W N N U J z m H Z O J w to H J N W O O W O U U CT J W W y H O N N O W t0 O J H O J O a\ 0 m o w Ni O H -3 -3 y y y -3 y -3 y -3 -3 y y -3 y y y y y w y 3 > G) N N N W N N W w W N W N w w W w W W w y m H m 01 m O m Ol O 00 Ol O m 0 0 O O O o O n N x H � a H N 0 O H H H H H H H O O o 0 10 O O l0 ID o �O CDl0 CO CO m m m CD OD J Ol U U> � w W N W H N O ID m J p1 U " 6120 K 3 z z H -3 O co r O r r w co x n > i+7 Fi n 7n H n o K O r C o c O z M X z En r 0 10 o > x p K n H trl O z r x1 -3 M 0 O 1 ro H (n O O z O w r o > r n n O cn C w z H rn O z w C 3 O1 w o t� � 70 H ^] O 0 1 7u w C1 to � ro z � x H o p J z H w C H p H o, 3 z z C i con [U77 OC J x1 O H N CJ n 7 n En o o v c ro c � z m z n z wp o O o Ch 0 to O O H [*] H z r r N 01 r w N J (n J O O O N > m O K w c 3 J z m H z J H r O ID H W ro ro 3 r > 0 N H Ch r M 7C r \ In r N O O H H O O w z 034 6 41 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:22PM 12/01/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 43372 12/01/00 BECO10 DEBORAH BECHARD 50.00 43373 12/01/00 COA080 COACHELLA VALLEY WATER 69.00 43374 12/01/00 DAV010 MIKE DAVIS 50.00 43375 12/01/00 DES033 CITY DESERT HOT SPRINGS 28.00 43376 12/01/00 DIA100 DENISE DIAMOND 50.00 43377 12/01/00 FIL100 GIA FILICE 50.00 43378 12/01/00 HEN010 MICHELLE HENSON 50.00 43379 12/01/00 IMPO10 IMPERIAL IRRIGATION DIST 6884.55 43380 12/01/00 IRWO10 JOSEPH IRWIN 50.00 43381 12/01/00 LEW010 TOM LEWIS 50.00 43382 12/01/00 MCM210 LESLIE MCMILLAN 50.00 43383 12/01/00 MOU100 DONALD J MOULIN 50.00 43384 12/01/00 OLA100 MILTON OLANDER 50.00 43385 12/01/00 OSBO50 LEE M OSBORNE CPA 50.00 43386 12/01/00 PET010 PETTY CASH/CITY LA QUINTA 430.49 43387 12/01/00 REB050 JOAN REBICH 50.00 43388 12/01/00 REY050 ELAINE REYNOLDS 50.00 43389 12/01/'00 SHA040 ROSITA SHAMIS 50.00 43390 12/01/00 STJO10 VICTORIA ST JOHNS 50.00 43391 12/01/00 W00050 STEWART WOODARD 50.00 CHECK TOTAL 8,212.04 ME 10 013is i w� 3 3 r H H x 11 p 0 p n 07 n> O n m �a 3 m H H m v O m H n C 3 E E ro z r cn < 1y n H n r N C. 0 0 Cl H H C. 0 0 0 O o r r H r r 0 o w r m H C 0 0 C. 0 0 0 o O w 0 0 0 < O z 11 p r H to H 3 G1 O n 3 n p z (Hip O m O 0 3 H H M H N O M p tt++ z cn z H x > w o r m m x H .0 m n O xl > r H r q Tl m ^7 to x 10 l< p m £ x m qL r r m y r 2 H> 4 w M M 0 H N xl [x�] 3 H C n z z z p -3 lrTl O Ln H t O Hcn 0 Z 7y S� H H p z M H En (n Cn H 0 0 0 0 0 0 0 0 0 0 0 0 H r H r r r r Ir r r H r n n H N r H W N H N H N 01 N 0 N U+ cn cn (n cn cn cn cn Ln m Is C r r r H J r r H H r w r z H (n (n (n (n m (n Cn (n Ol (n Q) 0 O O O O N O O O W 0 01 O Z (O (O (O t0 J (O l0 ID J 10 m (O C 3 0 Cl 0 0 0 0 0 0 0 0 (n o m 0 0 0 0 0 0 0 Cl o Cl (n o m 0 0 0 0 0 0 C. 0 0 o m o xf H ^q O 0 I M 07 > ro z > z Z z Z (n z z Z z cn Z x 0 0 0 0 0 0 0 0 0 0 m 0 z H < < C C o < < < C m C C H p N J 3W N N N N G N N N N N < I < O O O O Is O O O o O M 0 0 0 0 0 w 0 0 0 0 0 7y v H 0 0 0 0 (o 0 0 0 0 o m n ^] m H n H H m n H n n n 3 n En Z C z z r O z C (n O H 0 p < C r < C < C C m < 3 C< < r < 3 < 3 < m M -3 m m m m m n m 3 m m M H m "7 m 3 m m 3 !n H (n z C z (n Z w Z -3 z C z (n z C Z O z C z z C n z 3 0 H O H p ;O 0 Z 0 H p ;u p 0 Z 0 ^] 0 Z Za c Op 0 3 0 3 O H O H 0 3 o T 0 3 O H O r 0 H H o m w r ;d M Tl m ;a n Z H w m �a r xo m ro -3 w O w H ro H Z Z z �C z m K w -3 n H H > -3 H H -3 H m H H -3 H > -3 -3 H H m H H m 0 z O O 0 < 0 to O 0 m O H 0 cn 0 cn 0 cn 0 n z O > ( n > 0 > v > > n > O > n b Q q n > > n c r r H r H r r r H r r r r r n n n n t n r 0 a 0 0 X 0 3 3 3 3 3 3 m 0 0 0 z O z z (n (n > (n > m (n G) (n fJ Lt O N L1 G1 Ol (n x7 O O 'il O w O O O m O l0 O O O O (n O O O O O O O O O Cl (n O O O Cl O O O yy rn 3 > CD o �C (n (n (n (n m (n (n (n N (n CY) (P C 3 0 0 0 o a o 0 0 m o w o z m H z O O O O (n O O O O O O O 13 N O O O o (n O O O O O O O 0 r ro H H H H H H H H H H H H 0 3 M M m m m m m m m m m m > 0 3 3 3 3 3 3 3 3 3 3 3 3 H m o- G) G1 C'1 G) G7 Gi G) 0 0 Gi 0 G) n N x r � 0 H 0 0 Z Hroro (n U 01 N H m (O O r (o Z 036 0 12 3 E En m z ro ro ro ro ro ro T 0 0 n O H x m m m m m m m m m (n t- o C� y K w H H H H H H H b7 y H n C) O O 0 O O o 0 o O o O o r K O L+ O r O a O L� O v o r O r O r O r O r O r O r o (n O o O C 0 C Z cn < w m 4 ro ro ro ro ro ro ro r 3 z 'h H H o r o H £ H H H Z H H H H H H H H 7o y 00 Hy K K K K K K K x Ip Z � H H m n n n n n n n O H p7 > rn b v v > > > > > cn 0 z r H w w w w w O O to t- o U) ?� K n x x x x x x x 0 > > 0 v H 3 H z O x n n n n n n n w z z v G b �7 O p H H H H H H H x) v Z (n K K K K K K K n 0 z > t ro ?� o Cl > Yr Y > > > IOCCOOKDKD H z H z H z H z H z H z H z r 0 r 0 r 0 r o r O a o r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 > H r r H r r r H H r r H H r n N N N N N O) N N r r r r n 0 (n U (n (n Cn J O O O O O O Cn (n C r r r r H Ja N N r H r r r Z (n 01 J (n (n H O 0 O 0 O O 0 O 0 O O w W W w CD O w W w W O O Z l0 t0 �D ID l0 10 W J J (n J J l0 l0 C O Cl O O O (n O O O O O O O O W O O O O O (n O O O O O 0 O O m O O O O O W C. O O O O O O O �O H =7 O 0 1 � p m W > ro z > H Z Z Z Z Z H p 0 0 < 0 < o o z H < � v to x z z m N N N N N N N U1 C I < O O O O 0 O O m 0 ro O O O O O O O O p H > O 0 O O O O O m n H v n n n n n •aJ z x z� x x H H '� (n c o c c 0 m m m m m m m z z v I< r < x < r < r < x < H H H H H H H < < < < < m m H m x m -3 m H m x m x x x x x x x m m m m m to H Z C Z C Z C z C z C z W W w w w w w z (n z (n Z n z O H 'a 'v 'a z r O H 0 x r O z r O a0 H H O m w w% m m w w m w Za m O x x m O x x m O x H ro O H K -<H m m m m m m m H > H H y H> H �3 H H -3-3 -3 IH-I [n+) o x 0 cn 0 z o x 0 cn O ro ro ro ro ro m ro 0 0 0 0 ro H 13 -3 C -3 H -3 H H C H m m m m m m m -3 > H> H z T� > Ul > n > (n > (n > n > H -3 H H '-3 -3 H > 0 > o > K r r r r r r H H H H -3 H H r C r< r K K K K K K K m O O O O O En z 3 x x x n n n n n n n O 0 H x x x 3 > > > > > > > xl H x x x 3 3 S x x K K OH z z z z z >>>>>>> O O b (n G) (n G) (n G) (n O cn G) w n n n n n n n to > (n > cn r o 0 0 0 0 o n n n n n n o o 7o o o O 0 o O O o O o 0 0 0 0 0 Cl 0 0 m b N r O K r (n Cn (n Cn In v J w ON v N w (n (n C x N O C. O C. O N H N v O o lD O O z m . . . . . . . . . . . . . . . H Z O O O O O O au O (n O r O O O O H N O O O O O O Ol 0 0 W O O O O O r H -3 -3 H -3 H H H -3 H H H H H (D > 3 m m m m m m m m m m m m m m b n 3 3 3 x 3 x 3 3 x x x x x x H m r C) G) O O 0 0 0 0 0 G) G) n N x N � O r 0 0 Z H r r H r r N N N N N N N O U ??�� co W J Ol N O1 Cn � W N r O J W z 037 0 4 w A(-;(-:UUNTS PAYABLE — AP5005 CHECK REGISTER 1:43PM 12/05/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 43392 43393 43394 43395 43396 43397 43398 43399 43400 43401 43402 43403 43404 43405 ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 12/05/00 &01236 DONNA DIETRICH 12/05/00 BOB100 BILL BOBBITT 12/05/00 BUT010 RICHARD BUTLER 12/05/00 CUN100 DENNIS CUNNINGHAM 12/05/00 IRWO20 BARBARA IRWIN 12/05/00 KIR010 TOM KIRK 12/05/00 LAQ073 LA QUINTA RESORT & CLUB 12/05/00 MIT150 MICHAEL MITCHELL 12/05/00 PUE050 MARIA L PUENTE 12/05/00 REY055 FRANK R. REYNOLDS P.E. 12/05/00 ROB150 STEVE ROBBINS 12/05/00 RUI100 JOHN RUIZ 12/05/00 SHA050 ARCHIE SHARP 12/05/00 TYL050 ROBERT T TYLER CHECK TOTAL ac In 40.00 50.00 75.00 50.00 50.00 150.00 4136.00 50.00 50.00 50.00 75.00 200.00 50.00 150.00 5,176.00 03R " J r 70 '17 ro 3 r x H n W Ul a+ n y C C 0 O H (� H lD K [h H 10 po E Z H W r H n r r O O r O O O r O r N K o C. Ln Ln Ln Ln J r N O r O W C O O LP O O w O O O O O Ol C O Z 11 4 O m H ^] xl 3 T� 3 r r T� H o W v ?7 W v z [yip M T o n a x C�7. z , + r o z v o r v ro z z C z H m to m z m r z z � c O r r y y 0 o v H ro x c ro to ro 3 H co co y C'] M H xl E z H H xl I z K z n H cn z H 2 (n z z [r*1 Cn IV O m G) K7 C ro r :v LM 0 co 3 o ,D a• w n � r • c m r r r r H r r r r r r r 0 0 0 0 0 0 0 0 0 0 0 o > n r a •� a ,n .� ,o � C) O o O o 0 Cl 0 0 0 Cl 0 0 C:) C r r r r r o z H Ol Cn N Cn Ln 01 Ln N N N Ln Cn CD CD 0 o in C)0 0 0 C)w w z 41 l0 �o 1p l0 01 to W \O J C O O O O O O O O O O C. O O O O O O O O O O O C. [i O O O O O O O O O O Cl O H ^] 0 0 1 �7 b7 b7 > ro z > x H z z z z z z z z z v 0 0 0 0 O 0 0 O 0 z H C C C C C C C C C C H O H N N N N N N N N N b7 C 1 C O O O O O O O O O L*] O O O CD CD CD C) C) O O 0 0 0 0 0 0 0 0 Cl mn t� ro > m x r7 ro x > ro > z Cn 3 r z H a r H x r x M v ro C> C n C cn C cn C ro C > C co C n C C n C 11 [� m z m C m H m H [•7 r m z C+7 H [*1 = C 1 Z M S m C !n H Z Z Z H z O Z 0 z O Z z Z O Z H Z z Z H Z z n Z C*J O H O �-3 O Z1 O w O -< O H O x0 v H O H O H O O ;J C n o z O m O H O H O mO z O H O m O z O m O H O 0 Ko G) Za n w nn z n :u M xo C) � n w ,o G) w � n n w H n z -3 n H C -3 r H r H W H n -3 r H C -3 n H C -3 r H m H O O 0 it O O 0 m O O O O �1 0 o O ��77 0> O H H z H> H ro -3 ro H n H x -3 ro H y -3 3 H y -3 z z H > 3 > r > ?a > w y 0 > x > ?o y r > 3 > r > n o r r\ r m r m r 0 r r ro r\ r r\ r M z 3 r m cn z 3 cn r 3 r H > -3 [*J > H > 0 C*1 Z Z 27 A H z w z z z z C H cCn >> O b m (n n � z v H H H > > > H ro o O r 0 H O ro ro N J Ln M (n Z Ln Z W H (n (n Z Cn [•7 J In M .a (n H Ln O O O O) Z O O O (n O O O O O O O O O O O O O O O - O C. O O O Cl O O O a > N H r 0 C o J cn Ln Cn w cn Ln cn Ln C 3 o Ln o 0 o rn o 0 0 cn O O z t� H z 0 0 o O o O O O o o O o H r o .O O Cl O o 0 0 o O O O N H H -3 H -3 H H -3 H H H -3 w > x Cj7 m m > M 3 3 3 3 3 3 3 3 3 3 x 3 H [J r G) G) 0 G) G) G) G) G) G) C) 0 0 n N O Ln O O Z H r r r O r cn w � J N rn O r n N r Z �� s t S� H C) O o K O N Ul C a o c O z ro v z ro En H t1l C -3 Cn z � H y �i K x7 I ro m 10 0 0 0 w r r 0 0 y r r C] C] O 0 o C r r z H Is Ln 0 0 z o 3 0 0 bo 0 o tq 0 o v H O 0 I � m m > ro z > h H z z p O O z H c c 0 H v H a z z N N m C I C O O lTJ Q 0 o x7 p H 0 o m C) 7 M ro x cn C c m c Lam] z m -3 C•] cn H z z z Q z C) z °z Qz czi w C) ro H > -3 C) 0 r o o 0 0 z > 3 > w > r r ri r 3 cn H C] z z L) C 3 H H r Q N cn Lilz 0 0 C) 0 0 0 0 0 0 0 0 0� H O K cn cn c 3 0 0 z t� H z 0 o H r C. 0 N 01 ro ro 3 [H•f CH+I > C �' C3) C) C) Ire 5 N \ O (P O 0 r O w o z n4() 0,'L7 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:46PM 12/06/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43406 12/06/00 CAT040 CATERING BY SHARON 2349.69 43407 12/06/00 ELR010 EL RANCHITO 237.43 43408 12/06/00 SAC200 SACRAMENTO CONVENTION & 300.00 43409 12/06/00 TOT100 TOTAL FABRICATION 3582.38 43410 12/06/00 TWI100 TWIST & SHOUT DISC JOCKEY 225.00 43411 12/06/00 VER200 VERIZON .2942.73 CHECK TOTAL 9,637.23 z 0 n4T o 8 o > r > H n Z'7 77 H H n H H n N O N O N O H O H o N o O O K O C 0 0 Cl 0 0 0 0 0 < O z M �j H E o m > r > 0 r N N N H > :U M > z z zCz] y3 K) K z rC-� O�tl to w 70 -33 O ��i bKU H y LTr] 0 OH c n n H > O to H z y ro O t<i � o z Ow n H Z H 4 O o z n x � M K r r r r r r r r O O O O O C)O O > n r r r r N N O U U U O CD O U C) O O C w w w n w r r r z H 01 m O m Ol 01 m J W W W (P W W O z U U U m W J J W C 3 O Cl 0 O m o 0 o m 0 0 0 O N O O O M O O O H ^7 O O 1 � b7 M bJ � ro z > H n n J x H O O rn rn J z H U C H p H M J r rn C3v C t C a N M O m J M n H ro o ro IV IV 0 n m c 0 0 0 c ro c� < z c y < m M z z z M M CO M ny M K M H En H z M M M z ?'7 z K z M z z O O M O O 50 o n O> C O cn to w O n O to O M 0 0 O K H O n n n Oro H H Z H H -3 m H n -3 fH+ m HY tH' Z z > b > H > o YH 3 t" t'' t' t-' t" t" z � O M H M C cn H C n H m M z H z G) n O N H W N > OH > N 3 m C)W - M [� N U C N O J 2 10 'a J O w O 0 W O m O W l0 D N W N > Ol m N U W N W O K w N 0, N aD O W C 3 J m m J U N O J l0 z M H z N 1p O w C) a) H r W O M J O m O W l0 W O roY ro ro m m m m m m m m C) M G) G) Gi 0 ci C) C) C) n N m r C3 0 rn O 0 o m J M U w z n4� 9 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:09AM 12/08/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43412 12/08/00 CAL040 CALIFORNIA VISION SERVICE 43413 12/08/00 CAL050 STATE OF CALIFORNIA 43414 12/08/00 CAN050 CANADA LIFE ASSURANCE CO 43415 12/08/00 DEP155 DEPT OF JUSTICE BUREAU OF 43416 12/08/00 INT005 INTERNAL REVENUE SVC-ACS 43417 12/08/00 LAQ050 LA QUINTA CITY EMPLOYEES 43418 12/08/00 PR1050 PRINCIPAL MUTUAL 43419 12/08/00 RIV040 RIV CNTY DISTRICT ATTORNY 43420 12/08/00 SUP100 SUPPORT PAYMENT CLEARING- 43421 12/08/00 TRA030 TRANSAMERICA INSURANCE 43422 12/08/00 UN1005 UNITED WAY OF THE DESERT 43423 12/08/00 UNU050 UNUM LIFE INS -CHECK TOTAL lu I PAYMENT AMOUNT 1103.25 631.17 499.53 32.00 50.00 286.00 47038.36 426.50 150.00 51.68 144.00 1577.90 51,990.39 443 0j0 z o cn O z O O (n 1�33J O W O c ro r O O H < o a O ro Cl (n O ro C. (n O r b 0 cn O + H 0 O cn 'mV r cn In z o cn O t-' 0 (n O tomom" Cl a O C y K O > n p C z Z c 3 r N 'T7 m N Z N H m (] x > K -3z co m y Z m n N C n m C ro ro O 'a H ro K C3*J Z H n r > x N czi I C n z H K H xl N H y H O z K z n N ro >y r 3 -3 C > r }7 z n N ro r z --3 C y r > K) C N z .3 > n -3 K 3 ro o K m cmn Z V z r t�i m z C cn n I > vni [C�] -3y o m C4 ccn IHi n [*] CO C c o ro > 0 r M fail cn C n o y y m O y r N O Z N > > H �j O w z C N H z c � m m O O ^7 r KD C N Z H ro K b7 r 1 croi+ o W r r r r r r r r r r r r r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r > n O O O O O O O O O O O O O Cl O O O O O Cl O Cl O C. O o O N cn W O O O O O O O O O O C z N N N N N N N N N J N N N H W co N Cn W J N r N r W W W r N W N r O W W J N r W Cn z C O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 O O O O O O O O O O V] m �L7 H 0 1 1 7J ID m > z ro z > 0 m O a z r z r a J O O Z C N x N N � r O O rn r a z z cn a cn o J 0 J o to to a Cp m < 1 C p 0 o 11 a 0 o r r y n Cl) H C 0 m\ Z r O H O 0 Z7 C m Z 0 O ,i7 ro \ O t'- In rt < m Z 0 o ,a y O m 0 r C m z 0 O 7o ro \ x7 0 cn f7 C m Z 0 O 'a ro \ Sv 0 N• m rt C m Z p O �o 0 m z> y y r H m m r H H < m z 0 O ,u ro \ xo 0 w cn rt < m z O O .o ro \ 0 N- to f* C m z 0 o ;c1 m 3 ro w n % < m z O O ;U r N m N z (n m Z O O %7 ro \ 0 F•- In rt < m z O O Z7 C N 0 N O Z< N 0 m (n n r ro r z O H ro C H O H > H 0 -3 > n 1 C z -3 O -3 v z fn C -3H 0 H y> n 1 0 0 y v> h 1 0 y O --3 v z (n z w H O -3 v n 1 r - -3 0 -3 > n 1 6) y -1Ro O H v 7 O C z -3 O H v c Z n 3 O y >> n I 6) -3cn O -3 > z y N O z n m r t- H m r n m r Z r r Z N r r 10 n r Z N r O n r m r Z N r � x IR7 m a m m I m n m cn r r (n a C O N J a cn cn C N w m 0 0 w to W H 0 J a r O ro C 0 cn N c0 r W co O Ol O (n W O O O N r N O O m O O Ol O O O W J cn a Iy ro r a N r y cn r r a N m N O K J a L! Cn N O w m c.n w co W 0 C 3 J N to r w z m y z o to 0 01 o cn O W o O o LP r N y 1p O o m O O a N O O (D w J cn Ln O�i) -3 y H y -3 H -3 -3 H y -3 y -3 [D y 3 io co to io io io to c0 co r �o to co y a co w ko w to io ko co N ID �o to H m r l0 to to to c0 to to l0 10 m to to to n N x r \ O m O O Z y N pl Cl cn a m J W N W l0 r r z 044 045 0 0 2 11:,03AM 12/12/00 'ITY OF LA QUINTA BANK ID: DEF PAGE 1 HECK CHECK VENDOR PAYMENT 1UMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43424 12/12/00 NEW200 NEW & RECYCLED PROMOTIONS 7000.00 CHECK TOTAL 7,000.00 0 n lu 046 0; 3 IL z �a o E z x El w (Y] E O O E o 0 z F w z o 0 E o 0 0 > O 0 0 K. £ r a FC r O 0 U O W 0 h C. O r a a m a c� a z E O E O W H H E U E H a O x O H a 0 > cz w ❑ z U ❑ z H to W W da > ❑ O co N W G H Q O w 0 > > W O H ❑ H O N H z H x a z a � co w cc a 1 0 O O w E x W W E O z E+ z O 0 U U 4 M O O LO a F4 W E. a z W H O r a a a m E 1.4 z O O E. 0 H FC U N a' LO u') 0 N O 0 to z O El O E O IX a ❑ w a U N U W a. 3 w z 0 W z ❑ a w m 0 E 0"4 Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: _S2__ ITEM TITLE: STUDY SESSION: Approval of Annual District Information Sheets PUBLIC HEARING: for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2000 RECOMMENDATION: Approve, receive and file the attached Annual District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2000. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In an effort to monitor the condition of the City-wide Assessment Districts and to report to the investment community the status of the City Assessment Districts, district information sheets have been prepared. Based upon staffs review of the Disclosure Information Sheets and based upon discussions with MuniFinancial who prepared the documents, adequate reserves are available to meet debt service payments for the Fiscal Year 2000/01. MM FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Annual District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2000; or 2. Do not approve, receive and file the District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2000; or 3. Provide staff with alternative direction. Ily submitted, John M. Falc'ondr, Finance Director Approved for submission by: omas P. Genovese, City Manager Attachment: 1. 1999/00 District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 049 6U2 DISTRICT INFORMATION SHEET Assessment District No. 884, 1915 Act Improvement Bonds City of La Quinta Riverside County, California. Page 1 of 2 Bond Outstanding Principal $185,000 Status Annual Debt Service for 2000 $55,358 As of 12/12/00 Annual Debt Service for 2001 $52,518 Range of Annual Assessments for FY 2000/01 District Assessment for FY 1999/00 $88,930 (Approximate) Status Assessment for FY 2000/01 $89,317 Highest Annual Assessment per Parcel $380 Delinquency Rate for FY 1999/00 2.86% Lowest Annual Assessment per Parcel $11 Delinquencies for FY 1999/00 $2,544 Average Annual Assessment per Parcel $159 Delinquent Parcels for FY 1999/00 26 Bond Summary Original Issue Amount (Par) $855,984 Final Maturity September 2, 2004 Date of Issuance April 2, 1989 Bond Call Notice 30 days Coupon Payment Dates Match 2, September 2 Refunding Issue No Summary Information Active Parcel District Summary Overall Assessed Value/Lien Ratio 169.3 : 1 Total Assessed Improvements Total Assessed Value $46,978,984 Total Assessed Land Type of Improvements Sanitary sewer system Number of Parcels Percentage of Total Parcels $35,404,320 $11,574,664 Percentage of Annual Assessment Information Improved Parcels 421 75.18% 75.10% Unimproved Parcels 139 24.82% 24.90% As of 08/11/00 Total 560 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $79,213 N/A City Construction Type Fund $0 N/A Closed out As of 08/31/00 Approx. Reserve Requirement $76,031 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 0 !; f 004 Assessment District No. 884, 1915 Act Improvement Bonds City of U Quinta Riverside County, California Page 2 of 2 Outstanding Tag Year 1995/96 1996/97 1997/98 1998/99 1999/00 Delinquency Delinquency Rate (Current) 0.23% 0.57% 0.18% 0.85% 2.86% Information Delinquencies (Current) $216 $528 $167 $818 $2,544 Delinquent No. of Parcels 1 3 1 4 26 As of 09/26/00 Total Assessment $93,885 $93,034 $92,232 $95,943 $88,930 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2000/01 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessnnent As of 08/11/00 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter Sut. & Co., Inc. Value to lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment lien Value 30:1 and Above 485 86.61% $46,383,567 $240,716 86.77% To Dien 10:1 to 29.99:1 43 7.68% $469,081 $21,174 7.63% Ratio 5:1 to 9.99:1 31 5.54% $123,815 $15,028 5.42% 3:1 to 4.99:1 1 0.18% $2,521 $510 0.18% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% As of 08/11/00 Total 560 100.00% $46,978,984 $277,428 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 051 005 DISTRICT INFORMATION SHEET Assessment District No. 89 2, 1915 Act Improvement Bonds City of La Quinta Page 1 of 2 Riverside County, California Bond Outstanding Principal $320,000 Status Annual Debt Service for 2000 $101,663 As of 12/12/00 Annual Debt Service for 2001 $96,600 Range of Annual Assessments for FY 2000/01 District Assessment for FY 1999/00 $121,694 (Approximate) Status Assessment for FY 2000/01 $118,570 Highest Annual Assessment per Parcel $494 Delinquency Rate for FY 1999/00 2.70% Lowest Annual Assessment per Parcel $13 Delinquencies for FY 1999/00 $3,290 Average Annual Assessment per Parcel $153 Delinquent Parcels for FY 1999/00 26 Summary Information Original Issue Amount (Par) Date of Issuance Coupon Payment Dates Overall Assessed Value/Lien Ratio Total Assessed Value Type of Improvements Bond Summary $1,153,974 Final Maturity August 2,1989 Bond Call Notice March 2, September 2 Refunding Issue District Summary 166.4 : 1 Total Assessed Improvements $60,977,664 Total Assessed Land Sanitary sewer system September 2, 2004 30 days No $47,849,704 $13,127,960 Active Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 603 78.01% 78.19% Unimproved Parcels 170 21.99% 21.81% As of 08/11/00 Total 773 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $104,715 N/A City Construction Type Fund $0 N/A Closed out As of 08/31/00 Approx. Reserve Requirement $103,200 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. G5� Assessment District No. 89 2, 1915 Act Improvement Bonds City Of U Quinta Riverside County, California Page 2 of 2 Outstanding Tax Year. 1995/96 1996/97 1997/98 1998/99 1999/00 Delinquency Delinquency Rate (Current) 0.76% 1.19% 0.74% 1.05% 2.70% Information Delinquencies (Current) $997 $1,512 $910 $1,317 $3,290 Delinquent No. of Parcels 7 8 7 9 26 As of 09/26/00 Total Assessment $130,672 $126,674 $122,704 $125,521 $121,694 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2000/01 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/11/00 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter Wulff, Hansen, & Co. Value to lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment lien Value 30:1 and Above 663 85.77% $60,166,188 $314,837 85.94% To Lien 10:1 to 29.99:1 63 8.15% $633,643 $29,778 8.13% Ratio 5:1 to 9.99:1 47 6.08% $177,833 $21,740 5.93% 3:1 to 4.99:1 0 0.00% $0 $0 0.000/0 2:1 to 2.99:1 0 0.00% $0 $0 0.000/0 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% As of 08/11/00 Total 773 100.00% $60,977,664 $366,355 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 . 053 00 DISTRICT INFORMATION SHEET Assessment District No. 90-1, 1915 Act Improvement Bonds City of La Quinta Riverside County, California Page 1 of 2 Bond Outstanding Principal $415,000 Status Annual Debt Service for 2000 $103,225 As of 12/12/00 Annual Debt Service for 2001 $103,675 Range of Annual Assessments for FY 2000/01 District Assessment for FY 1999/00 $126,961 (Approximate) Status Assessment for FY 2000/01 $126,473 Highest Annual Assessment per Parcel $401 Delinquency Rate for FY 1999/00 2.54% Lowest Annual Assessment per Parcel $53 Delinquencies for FY 1999/00 $3,224 Average Annual Assessment per Parcel $171 Delinquent Parcels for FY 1999/00 27 Bond Summary Original Issue Amount (Par) $1,227,155 Final Maturity September 2, 2005 Date of Issuance July 2,1990 Bond Call Notice 30 days Coupon Payment Dates Match 2, September 2 Refunding Issue No Summary Information District summary Overall Assessed Value/Lien Ratio 116.0 : 1 Total Assessed Improvements $41,490,364 Total Assessed Value $54,065,909 Total Assessed Land $12,575,545 Type of Improvements Sanitary sewer system Active Number Percentage of Percentage of pa'Cej of Parcels Total Parcels Annual Assessment Information Improved Parcels 528 71.55% 72.25% Unimproved Parcels 210 28.45% 27.75% As of 08/11/00 Total 738 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $110,146 N/A City Construction Type Fund $0 N/A Closed out As of 08/31/00 Approx. Reserve Requirement $108,174 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor.a recommendation to purchase, sell or hold such security. 054 0168 Assessment District No. 904, 1915 Act Improvement Bonds City of La Quinta Riverside County, California Page 2of2 Outstanding Tax Year 1995/96 1996/97 1997/98 1998/99 1999100 Delinquency Delinquency Rate (Current) 0.34% 0.35% 0.26% 0.73% 2.54% Information Delinquencies (Current) $467 $464 $331 $944 $3,224 Delinquent No. of Parcels 2 2 2 6 27 As of09/26/00 Total Assessment $137,613 $131,604 $128,761 $129,567 $126,961 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2000/01 Assessment Value Henry Griswold 57 7.72% $9,404 7.44% $231,496 Parcel Owners Representing 5% or More of Total Assessment As of 08/11/00 Total 57 7.72% $9,404 7.44% $231,496 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter M.L. Stem & Co. Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien Value 30:1 and Above 558 75.61% $52,704,189 $355,556 76.27% To Lien 10:1 to 29.99:1 85 11.52% $1,014,549 $52,240 11.21% Ratio 5:1 to 9.99:1 95 12.87% $347,171 $58,381 12.52% 3:1 to 4.99:1 0 0.00% $0 $0 0.00% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.000/0 As of 08/11/00 Total 738 100.00% $54,065,909 $466,176 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 055 U09 DISTRICT INFORMATION SHEET Assessment District No. 914, 1915 Act Improvement Bonds City of IA Qulnta Page 1 of 2 Riverside County, California. Bond Outstanding Principal $930,000 Status Annual Debt Service for 2000 $209,460 As of 12/12/00 Annual Debt Service for 2001 $193,240 Range of Annual Assessments for FY 2000/01 District Assessment for FY 1999/00 $242,973 (Approximate) Status Assessment for FY 2000/01 $241,830 Highest Annual Assessment per Parcel $993 Delinquency Rate for FY 1999/00 1.94% Lowest Annual Assessment per Parcel $25 Delinquencies for FY 1999/00 $4,712 Average Annual Assessment per Parcel $235 Delinquent Parcels for FY 1999/00 25 Bond Summary Summary Original Issue Amount (Par) Date of Issuance Coupon Payment Dates March 2, $2,240,866 July 17, 1991 September 2 Final Maturity Bond Call Notice Refunding Issue September 2, 2006 30 days No Information District Summary Overall Assessed Value/Lien Ratio 82.8 : 1 Total Assessed Improvements $65,862,793 Total Assessed Value $87,886,219 Total Assessed Land $22,023,426 Type of Improvements Sanitary sewer, perimeter wall Active Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 764 74.17% 74.51% Unimproved Parcels 266 25.82% 25.49% As of 08/11/00 Total 1030 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $227,326 N/A City Construction Type Fund $0 N/A Closed out As of 08/31/00 Approx. Reserve Requirement $203,704 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been oAained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 056 Assessment District No. 914, 1915 Act Improvement Bonds City Of IA Quinta Riverside County, California Page 2 of 2 Outstanding Tax Year 1995/96 1996/97 1997/98 1998/99 1999/00 Delinquency Delinquency Rate (Current) 0.32% 0.39% 0.44% 0.65% 1.94% Information Delinquencies (Current) $825 $967 $1,076 $1,581 $4,712 Delinquent No. of Parcels 3 4 5 10 25 As of 09/26/00 Total Assessment $256,215 $247,953 $244,219 $244,985 $242,973 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2000/01 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/11/00 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter Stone & Youngberg Value to lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment lien Value 30:1 and Above 787 76.41% $84,650,791 $803,048 75.69% To Lien 10:1 to 29.99:1 135 13.11% $2,671,900 $144,274 13.60% Ratio 5:1 to 9.99:1 51 4.95% $374,653 $55,893 5.27% 3:1 to 4.99:1 47 4.56% $156,550 $36,258 3.42% 2:1 to 2.99:1 2 0.19% $9,460 $4,491 0.42% 1:1 to 1.99:1 8 0.78% $22,865 $17,012 1.60% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% As of 08/11/00 Total 1030 100.00% $87,886,219 $1,060,976 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 057 C`� DISTRICT INFORMATION SHEET Assessment District No. 924, 1915 Act Improvement Bonds City of La Quinta Page 1 of 2 Riverside County, California Bond Outstanding Principal $1,090,000 Status Annual Debt Service for 2000 $168,530 As of 12/12/00 Annual Debt Service for 2001 $168,280 Range of Annual Assessments for FY 2000/01 District Assessment for FY 1999/00 $188,604 (Approximate) Status Assessment for FY 2000/01 $185,973 Highest Annual Assessment per Parcel $3,359 Delinquency Rate for FY 1999/00 2.57% Lowest Annual Assessment per Parcel $11 Delinquencies for FY 1999/00 $4,844 Average Annual Assessment per Parcel $239 Delinquent Parcels for FY 1999/00 22 Bond Summary Summary Information Active Parcel Original Issue Amount (Par) $1,880,892 Final Maturity September 2, 2008 Date of Issuance September 1, 1993 Bond Call Notice 30 days Coupon Payment Dates Match 2, September 2 Refunding Issue No District Summary Overall Assessed Value/Lien Ratio 81.5 : 1 Total Assessed Improvements $65,698,689 Total Assessed Value $89,419,335 Total Assessed Land $23,720,646 Type of Improvements Storm drains, streets, water Number of Parcels Percentage of Total Parcels Percentage of Annual Assessment Information Improved Parcels 598 76.86% 76.50% Unimproved Parcels 180 23.14% 23.50% As of 08/11/00 Total 778 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $181,631 N/A City Construction Type Fund $0 N/A City As of 08/31/00 Approx. Reserve Requirement $174,840 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. ]•m 012 Assessment District No. 924, 1915 Act Improvement Bonds City of"Quinta Page 2 of 2 Riverside County, California Outstanding Tax Year 1995/96 1996/97 1997/98 1998/99 1999/00 Delinquency Delinquency Rate (Current) 0.14% 0.13% 0.28% 0.80% 2.57% Information Delinquencies (Current) $271 $252 $530 $1,548 $4,844 Delinquent No. of Parcels 1 1 2 7 22 As of 09/26/00 Total Assessment $197,397 $191,380 $191,313 $194,517 $188,604 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2000/01 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Agent As of 08/11/00 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions On or before September 2, 1998 - 3% On March 2, 1999 or September 2, 1999 - 2% On March 2, 2000 ro September 2, 2000 - 1% March 2, 2001 and thereafter - 0% Principal Underwriter M.L. Stem & Co Value to lien No, of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment lien Value 30:1 and Above 578 74.29% $86,357,796 $821,957 74.96% To Lien 10:1 to 29.99:1 85 10,93% $2,250,521 $114,269 10.421/4 Ratio 5:1 to 9.99:1 52 6.68% $494,149 $61,154 5.58% 3:1 to 4.99:1 33 4.24% $216,643 $63,260 5.77% 2:1 to 2.99:1 29 3.73% $96,883 $34,087 3,11% As of 08/11/00 1:1 to 1.99:1 1 0.13% $3,343 $1,839 0.17% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% Total 778 100.00% $89,419,335 $1,096,565 100.00% 5 9 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3996 LJ1J DISTRICT INFORMATION SHEET Assessment District No. 974 (Ia Quinta Norte) City of " Quinta Page 1 of 2 Riverside County, California. Bond Status As of 12/12/00 Outstanding Principal Annual Debt Service for 2000 Annual Debt Service for 2001 $720,000 $64,213 $63,188 Range of Annual Assessments for FY 2000/01 District Assessment for FY 1999/00 $66,415 (Approximate) Status Assessment for FY 2000/01 $66,324 Highest Annual Assessment per Parcel $665 Delinquency Rate for FY 1999/00 1.00% Lowest Annual Assessment per Parcel $336 Delinquencies for FY 1999/00 $661 Average Annual Assessment per Parcel $632 Delinquent Parcels for FY 1999/00 2 Bond Summary Original Issue Amount (Par) $745,000 Final Maturity September 2, 2018 Date of Issuance December 3, 1998 Bond Call Notice 30 days Coupon Payment Dates Match 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 25.2 : 1 Total Assessed Improvements $13,653,054 Total Assessed Value $17,602,244 Total Assessed Land $3,949,190 Type of Improvements Roads,water,sewer,landscape Active I Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 104 99.05% 99.03% Unimproved Parcels 1 0.95% 0.97% As of 08/11/00 Total 105 100.00% 100.000/0 Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $70,449 N/A Construction Type Fund $59,654 N/A As of 08/31/00 Approx. Reserve Requirement $66,720 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 060 014 Assewment District No. 974 OA Quints Norte) City of is Quinta Page 2 of 2 Riverside County, California Outstanding Tax Year 1995/96 1996/97 1997/98 1998/99 1999/00 Delinquency Delinquency Rate (Current) N/A N/A N/A N/A 1.000/0 Information Delinquencies (Current) N/A N/A N/A N/A $661 Delinquent No. of Parcels N/A N/A N/A N/A 2 As of 09/26/00 Total Assessment N/A N/A N/A N/A $66,415 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2000/01 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/11/00 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 103% if redeemed on or before September 2, 2005 From Prepayments, Excess Assessments and Surplus 102% if redeemed on March 2 or September 2, 2006 Improvement Funds, at Optional Redemption Prices. 101% if redeemed on March 2 or September 2, 2007 100% if redeemed on March 2 or September 2, 2008 and From Sinking Fund Payments,on September 2, 2018, thereafter without premium. (Please refer to Official Statement for further information) Principal Underwriter Miller & Schroeder Financial Value to lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment lien Value 30:1 and Above 13 12.38% $2,641,095 $71,973 10.29% To Lien 10:1 to 29.99:1 91 86.67% $14,954,313 $620,769 88.74% Ratio 5:1 to 9.99:1 0 0.00% $0 $0 0.00% 3:1 to 4.99:1 0 0.000/0 $0 $0 0.00% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 1 0.950/0 $6,836 $6,822 0.97% Less than 1:1 0 0.000/0 $0 $0 0.000/0 Undefined 0 0.000/0 $0 $0 0.000/0 As of 08/11/00 Total 105 100.00% $17,602,244 $699,564 n riT/o ti l Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 U�6 T-iht 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 3 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of Annual Continuing Disclosure PUBLIC HEARING: for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2000 RECOMMENDATION: Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2000. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: On November 10, 1994, the Securities and Exchange Commission adopted amendments to existing federal regulations (Rule 15c2-12) for bonds issued after July 3, 1995, requiring issuers of municipal securities (Bond issues) to do the following annually for each bond issue: 1. Prepare official statements meeting the content requirement of Rule 15c2-12. 2. File certain financial information and operating data with national and state repositories each year. 3. Prepare announcements of the significant events including payment defaults, defeasances and draws on a reserve fund as the events occur. 063 Attachment 1 is the 1999/00 Annual Continuing Disclosure Statement for the City of La Quinta 2000-1 Assessment District - La Quinta prepared in accordance with the three aforementioned requirements. Additionally, no announcement of significant events was necessary for Fiscal Year 1999/00. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2000; or 2. Do not approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2000; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. 1999/00 Annual Continuing Disclosure Statement for the City of La Quinta 2000-1 Assessment District ATTACHMENT 1 1999/2000 ANNUAL INFORMATION STATEMENT ASSESSMENT DISTRICT NO. 2000-1 (PHASE VI IMPROVEMENTS) LIMITED OBLIGATION IMPROVEMENT BONDS CITY OF LA QUINTA RIVERSIDE COUNTY, CALIFORNIA 065 004 LIST OF PARTICIPANTS CITY OF LA QUINTA www.la-quinta.org John Falconer Finance Director P.O. Box 1504 La Quinta, California 92253 (619) 777-7150 DISCLOSURE CONSULTANT & DISSEMINATION AGENT' MuniFinancial' Temecula, CA 92590 (909) 699-3990 Report available for viewing www.muni.com UNDERWRITER Miller & Schroeder Financial, Inc. BOND COUNSEL Rutan & Tucker LLP Costa Mesa, California PAYING AGENT Brad Scarbrough U.S. Bank Trust, N.A. 550 South Hope Street, Suite 500 Los Angeles, California 90071 (213) 533-8741 * In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. 066 005 L INTRODUCTION Pursuant to an Official Statement dated June 21, 2000, the City of La Quinta, (the "City") issued $2,285,000 Assessment District No. 2000-1 (Phase VI Improvements) (the "District"), Limited Obligation Improvement Bonds (the "Bonds"). The Bonds are being issued to finance the construction and acquisition of sewer improvements within the areas commonly known as Village Cove, Westward Ho Drive and Bottlebrush/Sagebrush/Saguaro Streets, which are located within the Assessment District. The City, which comprises approximately 31.18 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. The District includes three non-contiguous areas in the City. The three areas are the Village Cove section, Westward Ho Drive, and Bottlebrush/Sagebrush/Saguaro Streets. The Village Cove Section is generally located in the area bounded by Calle Tampico on the north, Calle Sinaloa on the south, Washington Street on the east, and Eisenhower Drive on the west. The Westward Ho Drive Area is bounded by Dune Palms Road on the west, Jefferson street on the east, Westward Ho Drive on the north, and the Coachella Valley Water District (CVWD) Stormwater Channel on the south. The Bonds are limited obligation improvement bonds secured by unpaid assessments on the properties in the District. The Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the City and the Bonds, reference is made to the Official Statement. 067 066 1 II. BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds Assessment District No. 2000-1 (Phase VI Improvements) Limited Obligation Improvement Bonds B. FUND BALANCES Fund Reserve Fund Reserve Requirement Redemption Fund Construction/Improvement III. OPERATING INFORMATION As of September 30, 2000 $2,285,000 As of September 28. 2000 $230,202 228,500 100,920 2,348,440 A. PARCEL INFORMATION BY ZONING Fiscal Year 2000/2001 Percent of Number Assessed Value Remaining Average Remaining of Assessment Value to Assessment Parcels Land Structure Total Lien Lien Lien Developed Commercial 12 $827,974 $1,268,940 $2,096,914 $89,409 23.45 4.07% Undeveloped Commercial 24 893,322 0 893,322 129,006 6.92 5.88% Total Commercial 36 $1,721,296 $1,268,940 $2,990,236 $218,415 13.69 9.95% Developed Residential 266 $6,699,681 $23,610,778 $30,310,459 $1,201,944 25.22 54.77% Undeveloped Residential 167 2,527,263 0 2,527,263 774,241 3.26 35.26° o Total Residential 433 $9,226,944 $23,610,778 $32,837,722 $1,976,185 16.61 90.05% Total 469 $ 10,948,240 $24,879,718 $35,827,958 $2,194,599 16.33% 100.00% Source: Riverside County 2000/2001 Secured Property Roll as compiled by MuniFinancial The number of active parcels has decreased from the original amount due to prepayments of the assessments through the Sewer Fee Subsidy program offered by the City to property owners who qualified. 2 0 6- 7 B. PARCEL INFORMATION BY DEVELOPMENT STATUS Fiscal Year 2000/2001 Percent of Number Assessed Value Remaining Average Remaining of Assessment Value to Assessment Parcels Land Structure Total Lien Lien Lien Developed Residential 266 $6,699,681 $23,610,778 $30,310,459 $1,201,94 25.22 54.77% Developed Commercial 12 827-974 1,268,940 2,096 914 89,409 23.45 4.07° o Total Developed 278 $7,527,655 $24,879,718 $32,407,373 $1,291,353 25.10 58.84% Undeveloped Residential 167 $2,527,263 $0 $2,527,263 $774,241 3.26 35.28% Undeveloped Commercial 24 893,322 0 893,322 129,006 6.92 5.88° o Total Undeveloped 191 $3,420,585 $0 $3,420,585 $903,247 3.79 41.16% Total 469 $10,948,240 $24,879,718 $35,827,958 $2194,599 16.33 100.00% Source: Riverside County 2000/2001 Secured Property Roll as compiled by MuniFinancial C. DELINQUENCY SUMMARY(1) Number of Fiscal Number Parcels Annual Assessment Percent Year of Parcels Delinquent Assessment Delinquent Delinquent 1999/00 0 0 $0 $0 0% (1) The District will be levied for the first time for tax year 2000/2001 D. VALUE TO DEBT The following table sets forth by Value to Debt, the Remaining Bonded Debt and Assessed Value for parcels within the District. Percent of Value to Number 2000/2001 Remaining Remaining Bonded Debt of Parcels Assessed Value Bonded Debt Bonded Debt Greater than 50:1 159 3,372,512 792,267 36.10% 30:1 to 49.9:1 170 15,817,291 796,320 36.29% 10:1 to 29.9:1 93 14,635,510 401,044 18.27% 1:1 to 9.9:1 7 1,907,403 32,647 1.49% Less than 1:1 40 95,242 172,321 7.85° o Total 469 $35,827,958 $2,194,599 100.00% Source: Assessed Values: Riverside County, 2000/2001 Secured Property Roll, as compiled by MuniFinancial 3 068 IV. SIGNATURE The information set forth herein has been furnished by the City and by sources which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the City or any other parties described herein. CITY OF LA QUINTA tA John Falconer Finance Director December 1 , 2000 070 4 009 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report PUBLIC HEARING: as of October 31, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated October 31, 2000 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. peVqully sub JoHn M. Falcdne d, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 071 TW�v 4 4 Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for October 31, 2000 DATE: November 30, 2000 Attached is the Treasurer's Report for the month ending October 31, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending Change Cash (1) $107,829 816,733 924,562 816,733 LAIF $4,645,922 859,652 0 5,505,574 859,652 US Treasuries (2) $32,865,550 3,000,000 (4,000,000) 75,010 31,940,560 (924,990) US Gov't Agencies (2) $17,591,486 57,335 17,648,821 57,335 Commercial Paper (2) $1,493,002 2,000,000 (1,500,000) (3,769) 1,989,233 496,231 Mutual Funds $3,130,638 1,044,069 4,174,707 1,044,069 Total $59 834 427 6,903,721 (5,500,000) 945,309 62,183,457 2,349,030 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. 12-111 po Da e Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 003, C N W O C a O O � c E m E N _ c l0 da 7 EO m 'o, NW m U jE C C C z° z z° z° z° z° z z° w o L 0 c E n 1Oo� w =yy d c c a U O O v m m vwi c m ¢ y ¢ccc Cl) m m m m La m 0) c m m o' m E 7 X m W W '0 i N O N O N N ° Oi V N C O o� p C W m C N .r7.. 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N N a M cc; M0N nW)M- d NM M02 00 0a0 0 NMli M O N0 N N r C E L V1 O L aJ C ~ cn CR C ` cn 7 d ? N a C � al N al u E x rn c A d F N V 9 .0 a1 d 16 cc U m C a) y m O1 N C Y1 al J C aA N x co A F 7 Q dto C,.�_.. Md =� X N m C v mph U. E c 0 8 a,c 0Z d as U) c) C N 4) > N V% W > C = t m aHco 0: wU)a:0uis z v w` z N C) N Cp C OI L C U u Z Z m � cCC � x 079, 069 CITY OF LA QUINTA BALANCE SHEET 10/31/00 ASSETS: CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL POOLED CASH (5,748,960.75) 11,154,011.16 (1,308,54) 5,403,741.87 LQRP INVESTMENT IN POOLED CASH 808,396.43 808,396,43 INVESTMENT T-BILUNOTES & OTHER 43,980,000.00 43,980,000.00 AUTO MALL CASH 203.604.84 203,604.84 LQRP CASH 32,158.70 32,158 70 BOND REDEMPTION CASH 55,872.23 1,238.81 57,111.04 BOND RESERVE CASH BOND PROJECT CASH 11,490,144.69 608,685.28 12,098.829. 97 BOND ESCROW CASH PETTY CASH 1,0D0.00 1,000.00 CASH & INVESTMENT TOTAL 38,435,644.09 23,540,583.21 608,615.55 62,584,842. 85 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER AGENCIES - CVAG CVAG ALLOWANCE DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES (900,00) (900.00) RECEIVABLE TOTAL 11,259,078.62 3,346,331.46 8,007,655.20 22,613,065.28 45,515A1 60,900.00 (382.619.90) (16,421,45) 70, 758.88 2,678,631.60 651,913.19 (651,913.19) $98,614.98 551,629.04 8,497,550.20 2,196,072.02 2,801.91 833.40 2,044.00 8,010,000.00 (2,344.80) 8,116,416 41 (401,386.16) 70,758 88 2,678,631.60 651,913.19 (651,913. 19) 1, 450, 244.02 8, 497, 55020 2,196, 072, 02 2,801 91 833.40 2,04400 WORKER COMPENSATION DEPOSIT 37,637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 39,812.00 39,812.00 GENERAL FIXED ASSETS 1,386,331.67 15,590,699.00 9,988,279.05 26,966,309.72 ACCUMULATED DEPRECIATION (812,743.27) (812,743.27) AMOUNT AVAILABLE TO RETIRE L/T DEBT 3,395,117.03 3,395,117. 03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,645,647.34 94,789,594.32 8,010,000.00 104,445,241.66 TOTAL OTHER ASSETS 573,588A0 15.590.699.00 1,645,647.34 9,988,279.05 98,184,711.35 8,010,000.00 133,992,925.14 TOTAL ASSETS 50,308,123.11 15 590,699.00 1 645.647,34 26,886,914.67 9.988 279.05 98 184 711,35 8.616.270.75 8 010 000.00 219 230 6 55.27_ LIABILITIES: ACCOUNTS PAYABLE 1,325,626.93 47,432.26 1,373,059.19 DUE TO OTHER AGENCIES 145,301.16 145,301. 16 DUE TO OTHER FUNDS 113,688.79 1,327,250.23 9,305.00 1,450,244.02 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES (914.40) (914.40) STRONG MOTION INSTRUMENTS 2,279.50 2,279.50 FRINGE TOED LIZARD FEES 29,661.50 29,661,50 SUSPENSE 3,504.52 3,504,52 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,619,148.00 1,374,682,49 9,305.00 3,003,135.49 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS ,363,348.67 363,348.67 LQRP DEPOSITS 14,934.00 14,934,00 DEVELOPER DEPOSITS 1,027,686.85 1,027,686.85 MISC. DEPOSITS 428,446.63 428.446.63 AGENCY FUND DEPOSITS 1,320,773.23 1,320,773.23 TOTAL DEPOSITS 3,140,255.38 14,934.00 3,155,189.38 DEFERRED REVENUE 8,270.67 8,010,000.00 8,018,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,010,000.D0 8,018,270.67 COMPENSATED ABSENCES PAYABLE 321,991,94 321,991.94 DUE TO THE CITY OF LA QUINTA 1,323,655.40 10,607,387.10 11,931,042.50 DUE TO COUNTY OF RIVERSIDE 12,249,102,00 12,249,102.00 DUE TO C.V. UNIFIED SCHOOL DIST. 9,418,222.25 9,418,222.25 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 65,910,000.00 8,010,000.00 73,920,000.00 TOTAL LONG TERM DEBT 1,645,647.34 98,184,711.35 8,010,000.00 107,840,358.69 TOTAL LIABILITIES EQUITY -FUND BALANCE TOTAL LIABILITY & EQUITY 4,767,674.05 45, 540, 449. 06 15, 590. 699. 00 CASH & INVESTMENT TOTAL I 62,684,B42.85 PREMIUM/DISCOUNT ON INVESTMENT (401,386,161 TOTAL 62,183,456.69 1,645,647.34 1,389,616.49 98,184,711,35 8,019,305.00 8,010,DW.00 122,016,954.23 25,497,298.18 9,988,279.05 596,965.75 97,213,691,04 w 010 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: Transmittal of Revenue and Expenditure Report for October 31, 2000 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Q Transmittal of the October 31, 2000 Statement of Revenue and Expenditures for the City of La Quinta. speg'`tf ully sub Jdhri M. Falcbned, Finance Director A /rov for submiss' n G Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, October 31, 2000 1 CITY OF LA QUINTA REVENUES - ALL FUNDS FUNDS BUDGET RECEIVED RECEIVED General Fund Revenues $12,576,503.92 $4,039,561.93 32.1 % Library 162,634.00 152,300.61 93.6% Gas Tax Revenue 591,177.92 331,404.26 56.1 % Cmaq/Istea 287,423.00 0.00 0.0% Federal Assistance 340,400.00 0.00 0.0% Assessment District 2000-1 0.00 11,298.45 0.0% Slesf (Cops) Revenue 49,900.00 100,265.27 200.9% Local Law Enforcement 27,300.00 27,249.37 99.8% Lighting & Landscaping 778,000.00 29,635.33 3.8% Quimby 64,000.00 2,422.04 3.8% Infrastructure 358,989.00 17,160.78 4.8% Village Parking 1,500.00 127.08 8.5% South Coast Air Quality 22,044.00 6,362.79 28.9% Lq Public Safety Officer 2,200.00 2,043.22 92.9% Interest Allocation 0.00 371,094.20 0.0% Capital Improvement 40,404,825.72 3,077,321.93 7.6% Lq Norte Capital Improvement 0.00 251.69 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 431,302.00 373,858.43 86.7% Arts In Public Places 222,700.00 24,593.01 11.0% Transportation 2,198,180.00 2,091,730.69 95.2% Parks & Recreation 221,500.00 131,520.19 59.4% Civic Center 303,900.00 187,633.59 61.7% Library Development 1,554,418.00 1,467,865.89 94.4% Community Center 58,600.00 35,091.09 59.9% Street Facility 10,500.00 6,678.71 63.6% Park Facility 3,200.00 1,963.31 61.4% La Quinta Financing Authority 688,130.00 492,131.04 71.5% RDA Project Area No. 1 20,421,716.00 2,037,261.46 10.0% RDA Project Area No. 2 7,075,824.00 650,505.87 9.2% Total L $88,867,867.56 $15,669,332.23 081 063 CITY OF LA QUINTA EXPENDITURES -ALL FUND; 07/01/2000-10/3112000 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,125,950.80 $3,334,821.42 $6,967.11 $9,784,162.27 25.4% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 591,177.92 139,466.64 0.00 451,711.28 23.6% Cmaq/lstea 287,423.00 0.00 0.00 28742300.0% 0.0% Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 25,754.50 0.00 2,780,934.50 0.9% Slesf (Cops) Revenue 30,100.00 28,529.66 0.00 1,570.34 94.8% Local Law Enforcement 27,600.00 0.00 0.00 27,600.00 0.0% Lighting & Landscaping 778,000.00 259,333.32 0.00 518,666.68 33.3% Quimby 292,244.46 2,167.43 0.00 290,077.03 0.7% Infrastructure 6,742,522.00 3,766,069.44 0.00 2,976,452.56 55.9% Village Parking 29,236.00 0.00 0.00 0.00 0.0% South Coast Air Quality 5,700.00 4,115.63 0.00 1,584.87 72.2% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 40,404,825.71 3,077,321.93 3,465.00 37,324,038.78 7.6% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 496,413.00 257,165.09 0.00 239,247.91 51.8% Arts In Public Places 637,539.08 141,077.39 0.00 496,461.69 22.1% Transportation 1,264,322.00 6,742.51 0.00 1,257,579.49 0.5% Parks & Recreation 2,020,000.00 0.00 0.00 2,020,000.00 0.0% Civic Center 203,700.00 67,900.00 0.00 135,800.00 33.3% Library Development 525,000.00 0.00 0.00 525,000.00 0.0% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% La Quinta Financing Authority 1,205,862.00 472,772.50 0.00 733,089.50 39.2% RDA Project Area No. 1 32,740,979.69 6,919,598.53 0.00 25,821,381.16 21.1 % RDA Project Area No. 2 12,582,394.75 1,301,537.63 0.00 11,280,857.12 10.3% Total $116,938,679.41 $19,804,373.62 $10 432.11 $97,094,637.68 16.9% 064 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 07/01 /2000 - 10/31 /2000 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 48,775.02 471,824.98 9.4% 441,800.00 41,361.17 400,438.83 9.4% 275,040.00 114,473.44 160,566.56 41.6% 2,683,750.00 883,533.21 1,800,216.79 32.9% 3,289,100.00 371,937.83 2,917,162.17 11.3% 349,500.00 90,270.24 259,229.76 25.8% 7,559,790.00 1,550,350.91 6,009,439.09 20.5% 130,900.00 38,564.00 92,336.00 29.5% 8,400.00 3,084.50 5,315.50 36.7% 412,500.00 413,546.22 (1,046.22) 100.3% 89,400.00 65,718.70 23,681.30 73.5% 68,000.00 68,296.06 (296.06) 100.4% 35,800.00 38,796.34 (2,996.34) 108.4% 57,900.00 14,677.34 43,222.66 25.3% 802,900.00 642,683.16 160,216.84 80.0% 4,400.00 124.70 4,275.30 2.8% 143,675.00 39,552.62 104,122.38 27.5% 305,528.00 325,294.88 (19,766.88) 106.5% 161,100.00 114,213.37 46,886.63 70.9% 270,000.00 194,844.23 75,155.77 72.2% 884,703.00 674,029.80 210,673.20 76.2% 1,078,800.00 462,969.43 615,830.57 42.9% 56,250.00 20,035.11 36,214.89 35.6% 22,300.00 12,869.01 9,430.99 57.7% 3,600.00 2,667.49 932.51 74.1 % 86,600.00 96,140.29 (9,540.29) 111.0% 108,383.00 114,741.00 (6,358.00) 105.9% 113,800.00 3,340.00 110,460.00 2.9% 1,469,733.00 712,762.33 756,970.67 48.5% 1,519,000.00 426,426.45 1,092,573.55 28.1 % 68,900.00 7,090.03 61,809.97 10.3% 0.00 0.00 0.00 0.0% 68,900.00 7,090.03 61,809.97 10.3% 271,477.92 26,219.25 245,258.67 9.7% 12,576,503.92 4,039,561.93 8,536,941.99 32.1% N W j 065 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 150,000.00 0.00 100.0% 12,634.00 2,300.61 10,333.39 18.2% 162,634.00 152,300.61 10,333.39 93.6% 135,600.00 50,609.15 84,990.85 37.3% 98,200.00 35,804.90 62,395.10 36.5% 175,100.00 66,744.95 108,355.05 38.1% 5,000.00 5,000.00 0.00 100.0% 172,777.92 172,777.92 0.00 100.0% 4,500.00 467.34 4,032.66 10.4% 591,177.92 331,404.26 259,773.66 56.1 % 287,423.00 0.00 287,423.00 0.0% 0.00 0.00 0.00 0.0% 287,423.00 0.00 287,423.00 0.0% FEDERAL ASSISTANCE REVENUE: CDBG Grant 340,400.00 0.00 340,400.00 0.0% Interest 0.00 0.00 0.00 0.0% TOTAL FEDERAL ASSISTANCE 340,400.00 0.00 340,400.00 0.0% ASSESSMENT DISTRICT 2000-1 Interest 0.00 11,298.45 (11,298.45) 0.0% Assessment Bond Proceeds 0.00 0.00 0.00 0.0% Prepayments -sewer assessments 0.00 0.00 0.00 0.0% TOTAL PROPOSED ASSESSMENT DISTRIC 0.00 11,298.45 (11,298.45) 0.0% SLESF(COPS)REVENUE: SLESF (Cops) Funding 48,400.00 100,027.94 (51,627.94) 206.7% Interest 1,500.00 237.33 1,262.67 15.8% TOTAL SLESF (COPS) 49,900.00 100,265.27 (50,365.27) 200.9% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 27,000.00 27,208.00 (208.00) 100.8% Interest 300.00 41.37 258.63 13.8% Transfer in 0.00 0.00 0.00 0.0% TOTAL LLEBG 27,300.00 27,249.37 50.63 99.8% LIGHTING & LANDSCAPING REVENUE: Assessment 773,700.00 25,947.37 747,752.63 3.4% Developer 0.00 3,750.00 (3,750.00) 0.0% Interest 4,300.00 (62.04) 4,362.04 -1.4% TOTAL LIGHTING & LANDSCAPING 778,000.00 29,635.33 748,364.67 3.8% 0Gd CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTALSCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 55,000.00 0.00 55,000.00 0.0% 9,000.00 2,422.04 6,577.96 26.9% 64,000.00 2,422.04 61,577.96 3.8% 0.00 0.00 0.00 0.0% 358,989.00 17,160.78 341,828.22 4.8% 358,989.00 17,160.78 341,828.22 4.8% 1,500.00 127.08 1,372.92 8.5% 1,500.00 127.08 1,372.92 8.5% 21,244.00 6,193.86 15,050.14 29.2% 800.00 168.93 631.07 21.1 % 22 044.00 6,362.79 15,681.21 28.9% 2,000.00 2,000.00 0.00 100.0% 200.00 43.22 156.78 21.6% 2,200.00 2,043.22 156.78 92.9% 0.00 371,094.20 (371,094.20) 0.0% 0.00 0.00 0.00 0.0% 0.00 371094.20 (371,094.20) 0.0% 14,901,057.28 862,085.67 14,038,971.61 5.8% 1,816,239.97 213,068.97 1,603,171.00 11.7% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 12,168.00 0.00 12,168.00 0.0% 953,244.74 239,344.00 713,900.74 25.1 67,000.00 0.00 67,000.00 0.0% (6,495.00) 0.00 (6,495.00) 0.0% 434,839.08 140,811.14 294,027.94 32.4% 475,783.65 12,272.54 463,511.11 2.6% 21,750,988.00 1,609,739.61 20,141,248.39 7.4% 40,404 825.72 3,077,321.93 37,327,503.79 7.6% MR 06-7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges Interest Transfers In TOTAL EQUIPMENT REPLACEMENT ARTS IN PUBLIC PLACES REVENUE: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 251.69 (251.69) 0.0% 0.00 251.69 (251.69) 0.0% 11,000.00 0.00 11,000.00 0.0% 0.00 0.00 0.00 0.0% 11,000.00 0.00 11,000.00 0.0% 372,202.00 364,748.00 7,454.00 98.0% 59,100.00 9,110.43 49,989.57 15.4% 0.00 0.00 0.00 0.0% 431,302.00 373,858.43 57,443.57 86.7% * Arts in Public Places Deposits 196,900.00 21,998.64 174,901.36 11.2% " Arts in Public Places Credits Applied 0.00 0.00 0.00 0.0% Interest 25,800.00 2,594.37 23,205.63 10.1% TOTAL ARTS IN PUBLIC PLACES 222,700.00 24,593.01 198,106.99 11.0% * These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER 284,000.00 191,504.53 92,495.47 67.4% 23,100.00 9,146.16 13,953.84 39.6% 1,891,080.00 1,891,080.00 0.00 100.0% 2,198,180.00 2,091,730.69 106,449.31 95.2% 201,000.00 128,790.91 72,209.09 64.1 % 20,500.00 2,729.28 17,770.72 13.3% 221,500.00 131,520.19 89,979.81 59.4% 284,500.00 184,179.25 100,320.75 64.7% 19,400.00 3,454.34 15,945.66 17.8% 303, 900.00 187, 633.59 116, 266.41 61.7% wi 0618 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 75,844.38 74,155.62 50.6% 17,900.00 5,503.51 12,396.49 30.7% 1,386,518.00 1,386,518.00 0.00 100.0% 1,554,418.00 1,467,865.89 86,552.11 94.4% 53,500.00 34,364.86 19,135.14 64.2% 5,100.00 726.23 4,373.77 14.2% 58 600.00 35 091.09 23,508.91 59.9% 9,500.00 6,533.88 2,966.12 68.8% 1,000.00 144.83 855.17 14.5% 10 500.00 6,678.71 3,821.29 63.6% 3,000.00 1,919.80 1,080.20 64.0% 200.00 43.51 156.49 21.8% 3,200.00 1,963.31 1,236.69 61.4% r 069 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2000 - 10/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 482,500.00 140,001.78 0.00 342,498.22 29.0% CITY MANAGER'S OFFICE 610,525.00 152,057.34 0.00 458,467.66 24.9% ECONOMIC DEVELOPMENT 866,350.00 227,974.60 0.00 638,375.40 26.3% PERSONNEL/RISK MGT 568,362.00 124,043.95 0.00 444,318.05 21.8% TOTAL GENERAL GOVERNMENT 2,527,737.00 644,077.67 0.00 1,883,659.33 25.5% FINANCE: CITY CLERK COMMUNITY SERVICES SENIOR CENTER PARKS & RECREATION ADMINISTRATION PARKS & RECREATION PROGRAMS TOTAL COMMUNITY SERVICES FISCAL SERVICES 486,110.00 148,638.28 0.00 337,471.72 30.6% CENTRAL SERVICES 477,715.00 125,119.38 0.00 352,595.62 26.2% TOTAL FINANCE 963,825.00 273,757.66 0.00 690,067.34 28.4% 343,795.00 90,818.93 0.00 252,976.07 26.4% 242,190.00 61,810.81 0.00 180,379.19 25.5% 641,350.00 150,448.32 0.00 490,901.68 23.5% 88,700.00 19,123.38 0.00 69,576.62 21.6% 972,240.00 231,382.51 0.00 740,857.49 23.8% POLICE 3,575,483.00 501,702.30 217.11 3,073,563.59 14.0% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 179,182.00 77,067.98 0.00 102,114.02 43.0% CODE COMPLIANCE 499,825.00 136,163.83 0.00 363,661.17 27.2% ANIMAL CONTROL 191,905.00 50,252.91 0.00 141,652.09 26.2% BUILDING 485,771.00 229,148.55 0.00 256,622.45 47.2% EMERGENCY SERVICES 23,141.00 13,606.19 0.00 9,534.81 58.8% FIRE 27,278.00 2,219.88 0.00 25,058.12 8.1% CIVIC CENTER BUILDING -OPERATIONS 1,086,040.00 729,344.81 0.00 356,695.19 67.2% TOTAL BUILDING & SAFETY 2,493,142.00 1,237,804.15 0.00 1,255,337.85 49.6% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 463,765.00 117,016.72 0.00 346,748.28 25.2% CURRENT PLANNING 861,500.00 127,344.25 0.00 734,155.75 14.8% TOTAL COMMUNITY DEVELOPMENT 1,325,265.00 244,360.97 0.00 1,080,904.03 18.4% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 207,380.00 68,764.35 0.00 138,615.65 33.2% DEVELOPMENT & TRAFFIC 632,151.00 203,874.01 0.00 428,276.99 32.3% MAINT/OPERATIONS- STREETS 902,513.00 209,330.61 1,150.00 692,032.39 23.2% MAINT/OPERATIONS - LTG/LANDSCAPING 1,352,952.00 448,508.34 5,600.00 898,843.66 33.2% CAPITAL PROJECTS 479,263.00 51,484.58 0.00 427,778.42 10.7% TOTAL PUBLIC WORKS 3,574,259.00 981,961.89 6,750.00 2,585,547.11 27.5% TRANSFERS OUT 649,785.80 81,186.31 0.00 568,599.49 12.5% GENERAL FUND REIMBURSEMENTS (3,299,581.00) (952,230.97) 0.00 (2,347,350.03) 28.9% NET GENERAL FUND EXPENDITURES 13,125,950.80 3,334,821.42 6,967.11 9,784,162.27 25.4% o i u CITY OF LA QUINTA 07/01/2000 - 10/31/2000 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 418,400.00 139,466.64 0.00 278,933.36 33.3% TRANSFER OUT 172,777.92 0.00 0.00 172,777.92 0.0% REIMBURSE GEI TOTAL GAS TAX 591 177.92 139 466.64 0.00 451 711.28 23.6% QUIMBY FUND: TRANSFER OUT 292,244.46 2,167.43 0.00 290,077.03 0.7% FEDERAL ASSISTANCE FUND: TRANSFER OUT 130,000.00 0.00 0.00 130,000.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 4,115.63 0.00 1,584.37 72.2% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 5,700.00 4,115.63 0.00 1,584.37 72.2% CMAQ/ISTEA TRANSFER OUT VILLAGE PARKING TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS LLEBG FUND TRANSFER OUT SLEF (COPS) TRANSFER OUT LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND TRANSFER OUT 287,423.00 0.00 0.00 287,423.00 0.0% 29,236.00 0.00 0.00 29,236.00 0.0% 0.00 0.00 0.00 0.00 0.0% 27 600.00 0.00 0.00 27,600.00 0.0% 30,100.00 28 529.66 0.00 1,570.34 94.8% 778,000.00 259,333.32 0.00 518,666.68 33.3% 0.00 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 778 000.00 259 333.32 0.00 518,666.68 33.31/0 INFRASTRUCTURE: CONSTRUCTION 46,700.00 0.00 0.00 46,700.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 6,695,822.00 3,766,069.44 0.00 2,929,752.56 56.2% TOTAL INFRASTRUCTURE 6,742,522.00 3,766,069.44 0.00 2,976,452.56 55.9% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 25,754.50 0.00 (25,754.50) 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,6%00 0.0% TOTAL AD 2000-1 2,806,689.00 25,754.50 0.00 2,780,934.50 0.9% 089 Oil CITY OF LA QUINTA 07/01/2000 - 10/31/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,264,322.00 6,742.51 0.00 1,267,579.49 0.5% TOTAL TRANSPORTATION 1,264,322.00 6,742.51 0.00 1,257,579.49 0.5% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,020,000.00 0.00 0.00 2,020,000.00 0.0% TOTAL PARKS & RECREATION 2,020,000.00 0.00 0.00 2,020,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,700.00 67,900.00 0.00 135,800.00 33.3% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 203,700.00 67,900.00 0.00 135,800.00 33.3% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 525,000.00 0.00 0.00 525,000.00 0.0% TOTAL LIBRARY DEVELOPMENT 525 000.00 0.00 0.00 525,000.00 0.0% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 39,335,736.17 3,058,171.38 3,465.00 36,274,099.79 7.8% PROJECT REIMBURSEMENTS TO GEN FUND 1,069,089.54 19,150.55 0.00 1,049,938.99 1.8% TOTAL CAPITAL IMPROVEMENT 40,404 825.71 3,077,321.93 3,465.00 37,324,038.78 7.6% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 202,700.00 266.25 0.00 202,433.75 0.1% CIP EXPENSES 434,839.08 140,811.14 0.00 294,027.94 32.4% TOTAL ART IN PUBLIC PLACES 637,539.08 141,077.39 0.00 496,461.69 22.1 % LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 496 413.00 257,165.09 0.00 239,247.91 51.8% Oil T4'(t 4 4 QK&M AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Request by the County of Riverside PUBLIC HEARING: Planning Commission to Utilize the Council Chambers for Public Hearings on January 31, March 28, May 23, August 8, October 3, and December 12, 2001, 8:00 a.m. to 8:00 p.m. Approve the request by the County of Riverside Planning Commission to Utilize the Council Chambers for public hearings on January 31, March 28, May 23, August 8, October 3, and December 12, 2001, 8:00 a.m. to 8:00 p.m. In accordance with the Guidelines for Use of Civic Center Facility, facility fees are not applicable. None The County of Riverside Planning Commission has requested that the Council Chambers be made available for public hearings on the following days in the year 2001: January 31, March 28, May 23, August 8, October 3, and December 12. The request meets all the requirements of the facility use as contained in the City's Guidelines (Attachment 1). The application submitted by the County is attached (Attachment 2). 091 The alternatives available to the City Council include: 1 . Approve the request by the County of Riverside Planning Commission to utilize the Council Chambers for public hearings on January 31, March 28, May 23, August 8, October 3, and December 12, 2001, 8:00 a.m. to 8:00 p.m.; or 2. Do not approve the request of the County of Riverside Planning Commission; or 3. Provide staff with alternative direction. Respectfully submitted, AM AkZoin�r Tom Hartung Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . City Guidelines 2. Application 002 092 ATTACHMENT 1 CITY OF Lk QUXTA ==ZLn=S FOR USE OF CIVIC CZNnM FACILITY 1. Council Chamber - seats 106. 2. Study Session Room - seats 33. 3. Groups are to use the Study Session Room unless. the size • of the group or the. need for audio-visual equipment necessitates use of the Council Chamber. 1. The primary use of the Council Chamber and Study Session Room is for the conduct of meetings for the entities listed below: a) City Council b) Planning Commission c) Community Services Commission d) Design Review Board e) Art in Public Places f) Investment Task Force g) Other City appointed boards, commissions and committees 1. Other non-profit and Governmental Agencies, 501(c) entities, that serve residents of La Quinta, may be granted permission by the City Council to use the facilities. 1. A person or group desiring to use Civic Center facilities must file an Application for Use Permit with the City Manager's Office. Applications must be completed and submitted.at least three calendar weeks prior to the scheduled event, unless otherwise waived by the City Council. 093 4 2. All qualified groups using the Council Chamber and Study Session Room must have $500,000 general liability insurance coverage per occurrence, JilarY ng the City of Isa Quinta as n additional namad insured. Groups that do not have insurance may purchase special event insurance through the City's insurance policy. 3. All applicants must indemnify and hold the City harmless from any and all losses and/or claims. Indemnification forms will be provided by the City and must accompany submittal of the Use Permit Application: 4. Users of the Council Chamber and Study Session Room will be responsible for all damage to the building, appurtenances thereto, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. 5 . The City must be notified as soon as possible of any cancellations, so that the facility may be reassigned. 6. Approval shall be granted by the City Council. The City Manager is authorized to permit a use when the Council meeting schedule precludes Council consideration in a timely manner. Approved permits will be issued to the person filing the application prior to the event. 7. In the interest of widest community use of the Civic Center facilities, no one non-profit community group shall use the facility more than eight (8) hours per month.+ 1. The City shall charge for after hours use of Civic Center facilities. Said charge is to recover full cost for use of the facility (personnel, equipment, electricity, etc.) and shall be paid prior to the use. The hourly rate shall be established by the Council during the City's Annual Budget Review process. Governmental Agencies are exempt from this requirement. M. 2. A refundable cleaning deposit is required. The City may withhold all, or a .portion, of the , deposit if cleanup is required. The deposit will be established based on the use as follows:* (a) Session Room = $200 (b) Council Chambers (up to-53 people) _ $300 (c) Council Chambers (54 people plus) _ $500 VI. CZPIC CENTER EOQTPMM 1. City owned.audio visual and public address equipment may be used, provided City staff is responsible for its operation. 1. Any proposed use of the Council Chamber or Study Session Room ro�gularly anheduled shall not meeting. lead to the cancellation of a 2. For non -City functions, use of the Chamber and Study Session Room shall not be prior to 8 a.m. or extend beyond 10 p.m. 3. Food, water, and beverages shall not be consumed in the Civic Center facilities. 4. Smoking shall not be permitted anywhere in the Civic Center. 5. Juvenile organizations shall have adequate supervision when using Civic Center facilities at a ratio of not less than one adult per twenty minors. Disregard of this rule shall be considered cause for immediate cancellation of -the Use Permit. 6. Any approved Application for Use of Facilities may be revoked without previous notice where conflicting dates with a City purpose have subsequently developed. For other cause(s), permits may be revoked at any time upon 24 hours notice. * Governmental Agencies are exempt from this requirement. 095 �,;t�6 7. No animal&, except those necessary for disability assistance, are permitted in the Civic Center. S. No admission fees may be charged, unless as a fund- raiser for the organization renting the facility. 9. These guidelines may be modified at the discretion of the City.Council. lit 1993/94 hourly rate for use of the facilities is $32 096 0U7 ATTACHMENT 2 Lj, 'woo �l zation: County of Riverside son(s) In Charge: Aleta Laurence, AICP Phone:(909) 955-3265 roast 4080 Lemon Street, 9th Floor, Riverside, CA 92502 ility Requested: CoUncil ChamherG of Event: Public xxx Private cription of Activity: Riverside County,Planning Commission l� i�gbr ana',i ate(s) of Use: Size of Group: ime of Use: Start (a.m./p.m.) 8 am Finish (a.m./p.m.) 8 pm i otal Hours of Use - x $32.00 /hour a S ---- rtificate of Additional Insured Attached:, -or- ty Insurance Requested: Fee'Paidt S fundable Cleaning Deposit Paid: 8 ssion Room - $200 until Chambers (up to 53 people) - $300 uneil Cbasbare (54 people plus) = $500 Carl Paid: e undersigned hereby agrees to abide by the, rules and regulations the City of La Quinta relating to the uae' £ public facilities. te: 11/7 00 Signature: Titles Planning Director, AICP sit Required For: It Returned: Date: She person signing the yplioatien aa4 the statenant o9 inletsattaiR must be an otlicar at the nso;lall organization. It the person is Mt an o!licor of the organisation !or Which applisaticn is *&As, he/she e prament Written autperiaabion !re* the group to sign. 097 0 'J" 8 T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: Acceptance of Improvements Associated with Tract 27899, Century Homes STUDY SESSION: PUBLIC HEARING: Accept improvements to Tract 27899 and authorize staff to release security upon receiving warranty security. Tract 27899 was approved prior to Proposition 218 being passed; therefore, it was not conditioned to form an association to maintain the perimeter landscape. Acceptance of the improvements will impact the General Fund as follows: Maintenance and street sweeping is estimated to be $850 annually. Maintenance on the perimeter landscape is estimated to be $4,500 annually. None. This Century Homes subdivision is located south of Miles Avenue and east of Adams Street (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: Accept improvements to Tract 27899 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. TAPW DEPT\C0UNCIL\2000\001219g.wpd W,. Respectfully submitted, .`� Chris C,A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline Mw TAMDEMCO U NCIL\2000\001219g.wpd 0 .J 2 ATTACHMENT 1 MILES A VENUE SITE Q, ; (nHUILOLjj Z Q J 46TH AVENUE VICINITY MAP NO SGLE ._ 100 004 ATTACHMENT 2 TRACT 27899 Performance Payment Warranty Improvement Security Security Security Grading $319,289 $319,289 $31,929 Streets $885,081 $885,081 $88,508 Sewer $154,008 $154,008 $15,401 Water $208,200 $208,200 $20,820 Electrical & Signal $467,820 $467,820 $46,782 Perimeter Wall & Landscape $387,320 $387,320 $38,732 Retention Basin $132,876 $132,876 $13,288 Monumentation $13,875 $0 $0 $2,568,469 $2,554,594 $255,460 Release performance security when warranty security is received. Release payment security in 90 days (March 19,2001). Release warranty security in one year (December 19, 2001). 101 TAMDEPT\COUNCIU2000\001219g.wpd 005 Tit!t 4 4 Q" COUNCIL/RDA MEETING DATE: Denial of Claim for Damages Filed by Craig S. Bloom, Date of Loss November 7, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: December 19, 2000 CONSENT CALENDAR: !j STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Craig S. Bloom, with a reported date of loss of November 7, 2000. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: A claim was filed by Craig S. Bloom, with a reported date of loss of November 7, 2000 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Craig S. Bloom, with a reported date of loss of November 7, 2000; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. 102 Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Craig S. Bloom Claim for Damages 2. Letter from Carl Warren & Co. 103 0910 FILE WITH: CITY CLERK'S OFFICE v n env rcrrw FORM #1 (kRON'1') Hof/ii �L­ — CLAIM FOR DAMAGES ATTACHMENT 1 LA QOINTA, AL. 92253 TO PERSON OR PROPERTY CAL. CLAIM NO. RECEIVED INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be riled not later than six 2000 NOY - 7 Pr i 4 : 0 5 months after the occurrence. (Gov. Code Sao 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. CITY OF LA QUINT A (Gov. Code Sec.911.2.) 3. Read entire claim form before filing. CITY CLERK'S OFFICE 4. See page 2 for diagram upon which to locate place of accident. 5 This claim form must be signed on page 2 at bottom. a Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of city] �?,� df �Q U l t� Date of Birth of Claimant Name of Clai ant f �`i Ct t 5ftv V,v(� V`� OJc,qupation of Claimant f�rA)e G t l� Home Address of ClaimX/ Ci nd State 05 _05� fN101 v CT f\),Q 4 I.0 rnL' i ���� H e Telephone Number G W6 Busin ss Address of Clai nt Ci nd State %4 S'a C,4M��'►^�� ff� - .A/ r Business lephon Nu bar ��� 7 Give address and telephone number2o which you desire notices or communications t66e sent reg/ rdi g this claim- e3 J cl-d vf� JsC> E USZ1 Claimant's Social Security No. 37—J t l�4{�ON MGIG�ri'/l�'�aJ', G�Ni i�10�/!�i(nns f4 (_5 Lo-S When did D IMA E or INJURY occur? E ec r cN g y Date Time S' Any R,.� i v? PM Ny�m `f' its plo mp I IV in INJURY or DAMAGE ' '� T l e ft� 1� Np t��? $ 6 /V �U�y O If claim is for Equitable Indemnity, give date claimant served with the com lainja `0/_e,,0 Qom- �,1, , Y- 99 -t"e >A e f S uni 8 J Date d /�' 11 ri _N W , �e CC> o P� o f S�cv ar' w Where did DAMAGE'or INJURY occur? Describe fully, and ate on diagram on reverse side of this sheet. Where appropriate, give stre names and address and measurements from landmarks; G�.�., p}Q c� 3 C) %%/rO1t7 C f q c jib 3C) bK•�� o Al �-" e Co'knl fie y— Cal C / A) � .`f y o f f s Okif'rJ t� �' �, ►�u,,,.� E> coif /J� f4p ra h l F�r,� 6 < <-�"�pri rr AJSe) /icy l K TZ._ ) / ti.i c�fr dA..# Describe in detail how the DAMAGE or INJURY occurred. �ct v" 4c5 �e �z (C I-, ec_* */Q �4-- c e) u AJ qP v j ir�j f21fie 1J� a Ai a r y reS�S-e 365 T J �srtA4 f1 o ri " I r e of 7%,q ro wcn- Nr cf tl� C, 0*1_AC 2 - e CC e 7-o i r' �-'� o/aiE� e'�so �s C',' v� 1 /� r-% Ps. a u . J� K, r,7ae y Lq �d f %�e c-e the %z0f Yc Q i �ye�Me ie I - rXs Why do you claim the city is responsible?? 1 /�)CJp 0ro- il ri -�P,4 PX0 /V So/v�� 2 ,,5f /� � N S f 1 �t � � Sc� o/�P /a� ��o ✓f �/�� Describe in detail each INJURY or DAMAGE t'lz/i Ma c) SEE PAGE/2 (OVER) d'PSjo►%�/E' i 1Aa01% ` c �c'a' �6 S��I rJ� S ��i✓, AX PT BE SIGNED� Qp��1 REVEER o ►9 4� ,4 .)4 FORM #1 (BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property ......................... $ Future expenses for medical and hospital care .... $ Expenses for medical and hospital care ......... $ Future loss of earnings ....................... $ Loss of earnings .................. ......... $ 9�4je Other prospective special damages ............ $ K,4E Special damages for ........................ $ Prospective general damages ................. $ Total estimate prospective damages .......... $ General damages ...........................$ Total damages incurred to date .............. $ Total amoJuntaimed asof date of presentation of this claim::$ Was damage and/or injury investigated by police? /A)pJ �f If so, what city? e Were paramedics or ambulance called? A4_It so, name city or ambulance If injured, state date, time, name and addre- of doctor of your first visit WITNESSES to AMAG or INJU List all p�and ddrCes/s�Sot p/ nown to fjavF information: Name A4M_ d e CP,nS . `1 �►- Ph ne Name Address Phone Name Address Phone 9 DOCTORS and Doctor Doctor ar /� ess� Date Hospitalized Address Date of Treatment Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehicle including North, East, South, and West; indicate place of accident by at time of accident by ••A-1" and location of yourself or your vehicle at "X" and by showing house numbers or distances to street corners. the time of the accident by "B-1" and the point of impact by "X" If City Vehicle was involved, designate by letter ' A' location of City NOTE: If diagrams below do not fit the situation, attach hereto a proper Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. CURB SIDEWALK SIDEWALK Signature of Claimant or person filing on Typed Name: Date his be giving relationship to !man 5 �,✓e / NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code Sec. 72.) KCbIJ I KAK Vr vu I tKJ 2724 GATEWAY DRIVE RIVERSIDE, CA 92507-0918 RECEIVED ZOGIJ t"Oy -1 Qi I I): 09 You Can Cast T9W Allfsb tttbW 6t Early usub i� wi; l 0 TOUCH SCREEN VOTING SYSTEM October 23 thru October 30 uring Mall Hours at v taaiiena at Tyler 1299 Galleria at Tyler Riverside, CA 92503 ✓ The Promenade in Temecula 40820 Winchester Road Temecula CA 92591 ✓ Westfield's Shoppingtown in Palm Desert 72840 Highway 111 Palm Desert, CA 92260 NONPROFIT U.S. POSTAGE PAID Registrar of Voters Riverside �I lal�llllall�lllt�tlllllq 33SC63210 NOTICE If you find that for any reason you will be unable to vote in person on election day, promptly complete and sign the application for an absent voter's ballot printed below and return it by October 31 2000. "ISO Si por alguna raz6n usted decide que no podrd voter en persona en el dia de las elec ci6nes, Ilene y firrne oportunamente la solicitud pare la balota del votante ausente impreso abajo y entr6guela antes de 31 de octubre de 2000. AccEss� LOCATION OF YOUR POLLING PLACE 1 + UBICACION DE SU URNA DE VOTACION y --------------------------------- ABSENTEE BALLOT APPLICATION SOLICITUD PARA RALOTA AUSENTE APPLICATION MUST BE RECEIVED NO LATER THAN OCTOBER 31, 2000 BALLOT APLICACION TIENE QUE SER RECIBIDAD NO MAS TARDE DEL 31 DE OCTUBRE DE 2000 TYPE 070 I hereby request an absentee ballot for the Consolidated General Election, November 7, 2000 Por Is presente solicito Una balota ausente pare Is Elecci6n General Consolidada, 7 de noviembre de 2000 PLEASE PRINT: NAME AS REGISTERED Imprima el nombn Como esti reglstrado Residence Address As Registered (Ntprlma In dheeci6n do su rettdencla como reglstrado) CITY (Ciudad) STATE (Estado) ZIP (Zone Postal) AIL BALLOT TO: ADDRESS (IF DIFFERENT) Direcelbn Postal (si es dkmte) CITY (Ciudad) STATE (Estedo) ZIP (Zan& Postal) SIGNATURE REQUIRED �O FIRMA REQUERIDA SIGNATURE Or VOTER (Firma de votar) DATE (Fecha) 33•SC4321 **********************ECRLGT**C-023 tjR SLOOt4, CRAIG . STEUEN 1050 E RAMON RD 9 109 PALt9 SPRING CA 92264-7769 Check this box if you qualify to request PERMANENT absentee status. (See eligibility requirements inside) Marque la caja pare sollchar ser votante ausente permanente . (Vea los requisitos de Idoneidad cue figuran dentro de este folleto.) 0 33•SC �of� 10 006 0966! Registrar of Voters FlRST�I.ASS c a'�: de, CA Dr. 07 R E C E i V A� � � U.S. POSTAGE O PAID Phone No. (909) 486.7200 RegiA&W of Voters 2 C A'n Y- 7 Riverside RETURN SERVICE REQI.18 I OF LA O U I N T A CITY CLERK'S OFFICE TARIETA DE NOTIFICACION AL VOTANTE VOTER NOTIFICATION CARD FEC14A DE RECISTRO: REGISTRATION DATE: 115 1 a Q PARA LAS ELECCIONES EN O T t 1 r DESPUES DE ESTA FECIIA: FOR ELECTIONS ON OR AFTER: it CO NUMERO DE IDENTIDAD: 424 ID NUMBER: ZE7.14242 DEN 490,19 Nit CR;16 STEVEN 6LOCN 1050 E RAPOA RD 9 1C9 PALM SPRINGS CA 92264 .sva ` fIlk'�IIIIIIII'11I1'1'��Ilflll'1111�11i111111��1I1111�11'1�11�1111 11 11 107 007 ATTACHMENT 2 s^ G November 15, 2000 O O TO: City of La Quinta ATTENTION: John Ruiz, Personnel Risk Manager RE: Claim Bloom v. City of La Quinta Claimant Craig S. Bloom D/Event 07-Nov-00 Rec'd Y/Office 07-Nov-00 Our File S-108875-RQ We have reviewed the above captioned claim and request that you take the action indicated below: e CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY ZL Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL MARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400.Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140 9 (800) 572-6900 • Fax: (714) 740-9412 108 008 T4ht 4 4v 49mm COUNCIL/RDA MEETING DATE: December 19, 2000 Acceptance of Claim for Property Damage Filed by State Farm Insurance Company, Date of Loss July 14, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Acceptance of Claim for Property Damage filed by State Farm Insurance Company, with a reported date of loss of July 14, 2000. FISCAL IMPLICATIONS: The claim for property damages was $6,595.71 . CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by State Farm Insurance Company on behalf of Christine Wiezek, with a reported date of loss of July 14, 2000 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council accept the claim (Attachment 2). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Accept the Claim for Damages filed by State Farm Insurance Company, with a reported date of loss of July 14, 2000; or 2. Accept the claim, or some portion thereof; or 3. Deny the claim; or 109 4. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . State Farm Insurance Co. Claim for Damages 2. Letter from Carl Warren & Co. 110 002 State Farm Insurance Companies August 15, 2000 Carl Warren Ins. Company Attn: Michael Reed PO Box 25180 Santa Ana, CA 92799 -v7-7 I' y!iLl 1. 7 2000 4 BV i RE: Our Insured: Christine Wiczek Our Claim Number: 55-S253-257 Date of Loss: July 14, 2000 Our Payment: $6395.41 Insured's Payment: $500.00 Total Amount Due: $6895.41 Your Claim Number: S108454MRQ Policy Number: Your Insured: City of La Quinta Dear Mr Reed: STATE FARM INSURANCE O STATE FARM INSURANCE PO BOX 1000 72030 METROPLEX DRIVE 1000 PALMS,CA. 92276-1000 ATTACHMENT 1 We have been informed you are the insurance carrier for City of La Quinta. Our investigation establishes your insured was responsible for damage to our policyholder's property as a result of an accident. This letter is a notice of our subrogation rights. Please submit your payment in full within 30 days or contact us regarding your position. Sincerely, Nancy Miller Claim Specialist (760) 343-4.44:9...... .. State FAQ' f-Mut CC: Cr of La Qui an 11l HOME OFFICES: BLOOMINGTON, ILLINOIS 61710-0001 0.0 ATTACHMENT 2 November 10, 2000 ,, ,Go Nu 22 PP1 1 3S CITY OF LA 4;;It1TA i I.�In J \ y AUTHORITYREQUEST Carl Warre & Company 750 The ity Drive Suite 4 Oran , CA 92668 : Mr. Richard Marque Principal CJPIA Member City City of La Quints D/Event 7/14/00 Claimant Christine Wycheck Our File S 108454 MRQ This report and our investigation are done in anticipation of litigation, for the ultimate transmittal to defense counsel and with the intent that it remains confidential. PREVIEW: Animal Control truck backed into vehicle behind it causing property damage. PROPERTY DAMAGE: The following represents the total vehicle damage arising from this accident as verified by State Farm Insurance Company: YEAR/MAKE AND MODEL — LICENSE #-- VIN#-- DAMAGE LOCATION— ESTIMATES-- RENTAL— MISCELLANEOUS-- 1986 Mercedes 450 Wee Bees Unknown Front center of the vehicle $6,895.41 Unknown Claimant has a deductible of $500.00 LIABILITY: Upon review of this matter with the City driver, the accident appears to be adverse to the City of La Quinta. SETTLEMENT/NEGOTIATIONS: The claim of State Farm Insurance Company appears appropriate and the damage appears to match the photographs taken by City personnel for this Mercedes 450. CARL WARREN & CO. 112 CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400.Orange, CA 92868 O !l Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 J .. Phone: (714) 740-7999 • (800) 572-6900 • Fax: (714) 740-9412 lm$. . Since there is no reason to withhold, deny or otherwise mitigate this payment, we hereby request authority to settle the claim of State Farm Insurance Company for the following: AUTHORITYREQUEST-- $6,895.41 - $500.00 deductible = $6,595.41 WORK TO BE COMPLETED: ❑ Follow-up with plaintiffs counsel for updated injury information. CLAIM STATUS: Christine Wycheck/State Farm Property Damage Christine Wycheck Bodily Injury ENCLOSURES: ✓ Background letters and estimate from State Farm Insurance Company in support of claim for subrogation. COMMENT: We shall move forward and resolve the State Farm Insurance Company claim upon recS pt of your authority. VeXlruly Yours, Michael Reed Carl Warren & Company cc: City of La Quinta, Attention: Mr. John Ruiz, Personnel Risk Manager cc: CJPIA - Attn.: Executive Director — 2 — Carl Warren & Co. 113 006 T4'it 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Participation in the Desert Senior Inspiration Awards PUBLIC HEARING: Program RECOMMENDATION: Approve the City of La Quinta's participation in the "Desert Senior Inspiration Awards" Program and the selection of Bette Cheney as the City's nominee for the program. FISCAL IMPLICATIONS: The "Desert Senior Inspiration Awards" program is requesting the City purchase a table for ten people at the event for $250 and contribute $175 toward the award for the recipient, for a total of $425, as provided in Attachment 1. Account #101-202-609- 000 has funds to sponsor this event. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The "Desert Senior Inspiration Awards" program was formerly known as the "Living for Your 90's" Senior Inspiration Award program, and provides an opportunity to recognize and honor outstanding seniors throughout the Coachella Valley. Gertrude "Bette" Cheney has been selected by a committee formed by the "Friends of the La Quinta Senior Center" as outstanding senior candidate who has met the following criteria: the honoree should be at least 70 years old; reside in the City of La Quinta; demonstrate involvement in community affairs for a lengthy period of time; and personify a healthy and active attitude and lifestyle. Attachment 2 provides a brief biography on Ms. Cheney. This information will be printed in the program provided at the Senior Inspiration Luncheon. The Senior Inspiration Luncheon will be held on Wednesday, April 18, 2001. The City of La Quinta has sponsored a table and a recipient at the Senior Inspiration Luncheon since the program's inception in 1993. 114 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the City of La Quinta's participation in the "Desert Senior Inspiration Awards" program and the selection of Bette Cheney as the City's nominee for the program; or 2. Do not approve the City of La Quinta's participation in the "Desert Senior Inspiration Awards" program; or 3. Provide staff with alternative direction. ly pubmitted, ie Horvitz, C ryimunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Letter from Supervisor Roy Wilson Regarding the "Desert Senior Inspiration Awards" Program 2. Gertrude "Bette" Cheney Biography (j02 S:\Community Services\CCReports\CC.086.wpd 115 RIN'ERSIDE OFFICE: 4080 Lemon Street, 14th Floor Riverside, CA 92502.1647 (909) 955-1040 Fax (909) 955-2194 November 6, 2000 John Pena, Mayor City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Pena: Di11rtu -DIF i b. rrs1.1e SUPERVISOR RON, WILSON FOURTH DISTRICT ATTACHMENT 1 DISTRtcfi OFFICt/M %I1.1m; Am Ess: 46-201YOasis Street, Ste. 318 Indio, CA 92201-5933 t76o)863-8211 Fax (760) 861-911115_.W LV CITY v� LA 0U1141A CITY DEPT. The County of Riverside and the nine incorporated cities of the Coachella Valley have begun planning for next year's Desert Senior Inspiration Awards, formerly the " Living For Your 90s "Senior Inspiration Awards. The event will be held on April 18t1i at the Westin Mission Hills Resort in Rancho Mirage. The celebrity guest will be Ms. Kaye Ballard. We look forward to another successful event in the tradition of prior year's successes. Each City's involvement in the selection process and participation in the Program is essential. We are counting on your participation to make next year's event a great success. To this end, we are again asking each City to select one outstanding senior recipient, or a couple who meet(s) the following criteria: ♦ The honoree should be at least 70 years old; ♦ Reside in your city; ♦ Be involved in community affairs for a lengthy period of time; ♦ Personify a healthy, active, contributing attitude and lifestyle This year, we are also asking that each city provide a brief summary (maximum 150 words) on why you (the City) chose the honoree. This information will be incorporated into the Program which will be distributed to all attendees at the Awards Luncheon. As in previous years, we are requesting that each,city purchase at least one table, at a cost of S250, for the event and contribute S175 towards the awards. We are hoping to receive this no later than February 1 St. 116 004 INTERNET: distriet4-co.ris'erside.cams Desert Senior Inspiration Awards Letter to Mayors Page 2 Desert Senior Inspiration Awards is sponsored by each of the nine incorporated cities and the County of Riverside. At this time, we are seeking sponsors for this event. A letter has been enclosed for potential contributors that you may be aware of in your city or you can contact Leticia De Lara should you require any further information about Sponsorships. We look forward to your participation in this most unique tribute to our seniors. If you have any questions please contact Leticia at 863-8213. Sincerely, i Ir ean M. Benson hairwoman E , y ilson " District Superv' or 117 005 LVU V S Of TNT vim, TO: FROM: DATE: LA QUINTA SENIOR CENTER Dodie Horvitz, Community Services Director Marilyn Smith, Senior Center Supervisor November 28, 2000 SUBJECT: 2001 Desert Senior Inspiration Award AV ACHMrc 2 A committee from The "Friends" chose Betty Cheney to be considered as a candidate for the Desert Senior Inspiration Awards. A brief summary regarding her qualifications is attached. 118 006 2001 "Desert Senior Inspiration Awards Program Suggested Recipient Gertrude Cheney (Bette) P.O. Box 302 La Quinta, CA 92253 Telephone: 564-5513 B.D. 1923 Age: 77 Gertrude Cheney, better known as Bette, is a distinguished member of the International Society of Poets and active member of the La Quinta Writing Club and the Rancho Mirage Poetry Club. In January 1999, she was selected as the Artist of the Month by the La Quinta Cultural Commission. She is a member of the local Retired Teachers Society, Past President of the Newcomers, and a published poet in "Desert Women," "International Society of Poets" and the latest edition of "America At the Millennium, The Best Poems and Poets of the 20` Century. Bette is so happy living in La Quinta she has written numerous songs and poems about La Quinta including a four stanza entitled "La Quinta Magic." She is an eight -year volunteer at the La Quinta Historical Museum, the Bob Hope Classic, the Lexus Legend and City of Hope Golf Tournaments. This year Bette is also a volunteer at the PGA Qualifying Tournament. 119 007 Titit 4 4 Q" COUNCIL/RDA MEETING DATE: Consideration of City Council Committee Appointments for the Year 2001. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: December 19, 2000 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Select representatives of the City Council to serve on various committees for the year 2001. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Each year the City Council selects various of its members to serve on a number of committees which provide the City with regional and local representation. Attachment 1, for Council's consideration, is a complete list of committees and the current appointees. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Select representatives of the City Council to serve on various committees for the year 2001; or 2. Do not select representatives of the City Council to serve on various committees for the year 2001; or 120 3. Provide staff with alternative direction. Respectfully submitted, Ju reek, CIVIC City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Committee List ATTACHMENT 1 EXECUTIVE COMMITTEE: Member: John J. Pena, Mayor Alternate: Stanley Sniff, Mayor Pro Tern Non -Voting Member: Tom Genovese, City Manager Meets last Monday of each month at 6:00 p.m. ENVIRONMENTAL AND ENERGY RESOURCES COMMITTEE: Member: Stanley Sniff, Mayor Pro Tem Alternate: Don Adolph, Council Member Staff Support: Jerry Herman, Director of Community Development Or Designee Meets second Thursday of each month at 12:00 pm. HUMAN & COMMUNITY RESOURCES COMMITTEE: Member: Don Adolph, Council Member Alternate: Ron Perkins, Council Member (7/18/00) Staff Support: Dodie Horvitz, Community Services Director Meets fourth Wednesday of each month at 11:45 a.m. PUBLIC SAFETY COMMITTEE: Member: Ron Perkins, Council Member Alternate: Terry Henderson, Council Member Staff Support: Tom Hartung, Building & Safety Director John Hardcastle, Community Safety Manager Meets third Monday of each month at 10.00 a.m. TRANSPORTATION COMMITTEE: Member: Ron Perkins, Council Member Alternate: Stanley Sniff, Mayor Pro Tern Staff Support: Chris Vogt, Public Works Director Meets third Monday of each month at 12:00 noon Updated December 11, 2000 �104 122 TECHNICAL ADVISORY COMMITTEE: Member: Tom Genovese, City Manager Meets second Friday of each month at 10:00 a.m. TECHNICAL PLANNING SUB -COMMITTEE: Member: Community Development Designee Alternate: Jerry Herman, Community Development Director Meets third Monday of each month at 8:30 a.m. TRANSPORTATION TECHNICAL ADVISORY SUB -COMMITTEE: Member: Chris Vogt, Public Works Director Alternate: Steve Speer, Senior Engineer Meets fourth Thursday of each month at 1:30 p.m. AB939 TECHNICAL WORKING GROUP: Member: Community Development Director/Designee Alternate: Fred Baker, Principal Planner Meets second Wednesday of each month at 1:30 p.m. PM10 TECHNICAL WORKING GROUP: Member: Jerry Herman, Community Development Director /Designee Allternate: Wally Nesbit, Associate Planner Meets first Monday of each month at 1:30 p.m. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE Member: Don Adolph Appointed: 9/19/2000 Rotates after three meetings. 2 Updated December 11, 2000 00-5 123 CIVIC CENTER ART PURCHASE COMMITTEE Members: Mayor John Pena Terry Henderson Appointed: 2/15/2000 Rotates Annually COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Board Member: Term Expires: Re -appointed: Re -appointed: Term: Staff Support: Ron Perkins, Council Member June 30, 2004 May 18, 2000 July 02, 1996 Four Years Tom Genovese, City Manager Meets second Tuesday of each month at 7:00 pm COACHELLA VALLEY MOUNTAINS CONSERVANCY Executive Board Member: Stan Sniff, Mayor Pro Tern Alternate: Terry Henderson, Council Member Staff Support: Jerry Herman, Community Development Director Meets second Monday of every other month at 3:00 pm Member: Alternate: Staff Support: COACHELLA VALLEY REGIONAL AIRPORT AUTHORITY Terry Henderson, Council Member Stan Sniff, Mayor Pro Tern Jerry Herman, Community Development Director Meetings are held the last Wednesday of each month at 4:00 p.m. at Thermal Airport LEAGUE OF CALIFORNIA CITIES - RIVERSIDE DIVISION Delegate: Terry Henderson, Council Member Alternate: Don Adolph, Council Member Appointed: December 16, 1997 LOCAL AGENCY FORMATION COMMISSION (LAFCO) Delegate: Terry Henderson, Council Member Appointed: May 8, 2000 - four-year term 006 124 Updated: December 11, 2000 PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY Executive Board Member: Terry Henderson, Council Member Alternate: John Pena, Mayor Staff Support: Tom Genovese, City Manager Meets third Tuesday of month at 9:00 a.m. at Palm Desert City Hall P.S.D.R.C.& V.B. AIRLINE SERVICE COMMITTEE Committee Member: Terry Henderson, Council Member Business Community Member: Meets twice yearly - dates not predetermined. RIVERSIDE COUNTY TRANSPORTATION COMMISSION Commission Member: Commission Alternate: Terms begin January 1, 1999 No expiration date John Pena, Mayor Ron Perkins, Council Member Meets second Wednesday of each month at 9:00 am in Riverside SUNLINE TRANSIT AGENCY Board Member: John Pena, Mayor Alternate: Don Adolph, Council Member Staff Support: Tom Genovese, City Manager Meets last Wednesday of each month at Noon LIBRARY SERVICE ZONE ADVISORY BOARD Member: Terry Henderson, Council Member Appointed: 10-1-96 Alternate: Don Adolph, Council Member Appointed 10-1-96 CALIFORNIA JOINT POWERS INSURANCE AUTHORITY Member: Don Adolph Appointed: July 15, 1997 Alternates: City Manager Assistant City Manager Personnel/Risk Manager* Note: See JPIA File in Vault - 6/15/99 John Ruiz was appointed as an alternate �l Administratively by Saundra Juhola 0 U 7 125 Updated: December 11, 2000 PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION Commission Member: Robert Tyler 44-215 Villeta Drive Appointed: 9-16-97 Re -appointed 8-1-2000 (4 yr. term) Term can be determined by the City Council. Meetings are held the first & third Wednesday of each month at 8:00 am. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE Member: Michelle Clairmont 78780 Castle Pines Drive La Quinta, CA 92253 Home Phone: (760) 564-8773 Appointed: 2/01 /2000 Expires: 2/01 /2002 Two -Year Term CALIFORNIA STATE UNIVERSITY SAN BERNARDINO LIAISON Member: Britt Wilson, Management Assistant (Appointed by City Manager) Authorized by Council: 10-1-96 IMPERIAL IRRIGATION DISTRICT POWER CONSUMER ADVISORY COMMITTEE Member: Ingram Bander 53-820 Avenida Villa La Quinta, California 92253 (760) 771-1838 Nominated: 1-12-96 Resigned: 1-6-98 (This position is appointed by the LLD. Board - the City of La Quinta presents a nomination) nn� 126 Page 5 Updated: December 11, 2000 Tity4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 8 COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of Support for a Proposed Valley -Wide Massage Ordinance PUBLIC HEARING: RECOMMENDATION: Provide staff with direction regarding support for a proposed Valley -wide Massage Ordinance, and direction regarding support for Sunline Services Group acting as a regulatory agency for massage licensing. FISCAL IMPLICATIONS: The current City fee to defray the costs of processing a massage permit is $25. The proposed regulations would mandate a $200 fee to process an on -site massage therapist permit, a $250 fee to process a massage therapist permit with an off premises endorsement (licensed to provide massage therapy on an out call basis), and a $500 fee to process a permit for a massage establishment. The Ordinance provides that an applicant may apply for, receive, and pay for a permit in one jurisdiction that would be valid in all the participating Valley cities. Due to this fact, the net fiscal impact on the City associated with processing massage permits is undetermined, but would be relatively minimal. Regardless of where the massage therapist permit was processed, approved applicants would still be required to obtain a La Quinta business license; therefore , there would be no impact on the business license fee revenue. CHARTER CITY IMPLICATIONS: None At the October 3, 2000 City Council meeting, staff directed the City Attorney's office and the Police Department to review the proposed Valley -wide Massage Ordinance (Attachment 1) in relation to the City's existing Ordinance, which is included as Attachment 2. 12 7' The City Attorney's comments are included as Attachment 3. Generally, it was determined that the regulations contained in the proposed Ordinance are more stringent that the City's current regulations, but that the penalties for violations were more lenient than those currently in place. It was also determined that the proposed Ordinance does not regulate "Baths", unlike the City's current regulations. Currently, the involvement of the La Quinta Police Department with the permitting process is limited to reviewing the results generated by the Department of Justice via "livescan" fingerprinting to determine if an applicant has been convicted of certain crimes. The role of the La Quinta Police Department would not change with the proposed regulations unless Sunline Services Group (SSG) were to assume the fingerprinting function as described below. At the October 251h, 2000 Human and Community Resources Committee meeting, Sunline Services Group made a presentation to the Committee suggesting that SSG could act as the regulatory agency for massage therapists throughout the Valley in much the same way that it currently regulates taxicabs. Based on the approval of the participating jurisdictions, the role played by SSG could range from simply providing fingerprinting, to licensing the massage therapists only, to actually processing all licenses which would include the individual therapists and the massage establishments. Included as Attachment 4 is a chart developed by SSG that highlights some of the advantages and disadvantages associated with authorizing SSG to regulate various aspects of the Valley's massage industry. FINDINGS AND ALTERNATIVES: CVAG is seeking direction from its membership jurisdictions with regards to the proposed Massage Ordinance and the possible involvement of Sunline Services Group as part of the permitting process. The alternatives available to the City Council include: Massage Ordinance 1 . Support the proposed Valley -wide Massage Ordinance as currently drafted; or 2. Support the proposed Valley -wide Massage Ordinance with certain amendments including the regulation of baths; or 3. Do not support the proposed Valley -wide Massage Ordinance. 0 °2 128 Permitting Process 1. Support the concept of SSG providing fingerprinting services only; or 2. Support the concept of SSG providing fingerprinting services and acting as the central licensing agency for massage therapists, with the City retaining regulation of massage establishments; or 3. Support the concept of SSG providing fingerprinting services, and acting as the central licensing agency for individual massage therapists and for the massage establishments within the City; or 4. Do not support the concept of SSG serving as a regulatory agency for any aspect of the Valley's massage industry; or 5. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Dire or of Building and Safety A rov d for submission b . Thomas P. Genovese, City Manager Attachments: 1 . Proposed Valley -wide Massage Ordinance 2. LQMC Chapter 5.32 Regulating Massage, Baths and Similar Businesses 3. City Attorney's review of proposed Massage Ordinance 4. Sunline Services Group's analysis of benefits and drawbacks to regulatory options involving SSG 129 3 Sent By: *; 4DRAFT/9-19-2000 ATTACHMENT 1 AN ORDINANCE OF THE CITY OF ADOPTING THE MODEL MASSAGE ORDINANCE FOR THE CONSISTENT REGULATION AND RECIPROCAL PERMITTING OF MASSAGE THERAPY BUSINESS ACTIVITIES WITHIN THE COACHELLA VALLEY THE CITY COUNCIL OF THE CITY OF , CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION I. FINDINGS A. The City Council finds that massage therapy is an integral component of the scope of services sought by residents and tourists when visiting the Coachella Valley. B. The City Council finds and determines that licensing standards pertaining to massage therapy business .activities are necessary to protect the public health and safety and the personal safety of `massage therapists. C. The City Council further finds that public health and safety is best served by the adoption of a model ordinance providing for regulation of massage therapy activities in a manner that is consistent throughout the Coachella Valley. D. The City Council finds and determines that a deposit fee is necessary to offset the costs associated with the implementation and administration of this ordinance. SECTION II. PURPOSE AND INTENT A. The purpose of this ordinance is to insure the protection of the public health and safety and the personal safety of massage therapists through the establishment of certain licensing standards pertaining to massage therapy business activities within the Coachella Valley and to recognize massage therapy as a legitimate business occupation and health enhancement service. B. This model -ordinance, upon adoption by this and the other cities within the Coachella Valley, shall provide for the consistent regulation and reciprocal permitting of massage therapy business activities "throughout the Coachella Valley. C. Nothing in this ordinance is intended to permit any use, conduct, and/or activity that violates any federai, state or local law or regulation. SECTION Ill. DEFINITIONS A. "Applicant' means the individual seeking a permit pursuant to this Chapter. In the 130 Sent By: *; + ; Sep-20-00 8:46AM; Page 2 4DRAFT/9-19.2000 , case of a legal entity other than a sole proprietorship, "applicant(s)" shall mean all individual(s) with ownership, management or control of the entity seeking a massage therapy establishment permit pursuant to this Chapter. For example, in the case of a corporation, the term "applicant(sf shall include each officer, director, manager or other individual with management control of the corporation. in the case of a partnership, "applicant(sy shall include each general partner and every manager. In the case of a limited liability company, aapplicant(s)" shall include each member and every manager. B. "Certified copy" shall mean a copy of a document that is certified by the issuer as being a true and accurate copy of the original document or a similar document bearing an original signature of the issuer. C. "Certified statement" shall mean a written assertion, claim or declaration bearing the original signature of the issuer. D. "Coachella Valley Model Massage Ordinance" shall mean the provisions of this ordinance as adopted by this or any other jurisdiction within the Coachella Valley. E. "Communicable disease" shall mean tuberculosis, or any disease, which may be transmitted from R massage therapist to a patron through normal physical contact during the performance of any massage service. F. "Complete. application" shall mean an application, which provides all of the requisite information required to be provided by an applicant pursuant to this Chapter. f. G. "Disqualifying conduct" means any of the following: (a) Pandering as set forth in California Penal Code Section 266i; (b) Keeping or residing in a house of ill -fame as set forth in California Penal Code Section 315; (c) Keeping a house for the purpose of assignation or prostitution, or other disorderly house as set forth -in California Penal Code Section 316, (d) Prevoiling upon a person to visit a place of illegal gambling or prostitution as set forth in California Penal Code Section 318, (e) Lewd conduct as set forth in California Penal Code Section 647, subdivision (a); (f) Prosptution activities as set forth in California Penal Code Section 647, subdivision (b); . (g) Any offense committed in any other state which, if committed or attempted in this state, would have been punishable as one or more of the offenses set forth in California Penal Code Sections 266(i), 315, 316, 318, or 647, subdivisions (a) or (b); 2 131 Sent By: *; + ; Sep-20-00 8:47AM; Page 3 4DRAFI'/9-19-2000 (h) Any .felony offense involving the sale of any controlled substance specified in California Health and Safety Code Sections 11054, 11055, 11056. 11057, or 11058; (i) Any offense committed in any other state which, if committed or attempted in this state, would have been punishable as a felony offense involving the sale of any controlled substance specified in California Health and Safety Code Sections 11054, 11055, 11056, 11057, or 11058; Q) Any misdemeanor or felony offense which relates directly to the practice of massage therapy, whether as a massage therapy business owner or operator, or as a massage therapist; or (k) Any felony the commission of which occurred on the premises of a massage therapy establishment. H. "Employee," solely for purposes of this Chapter, shall mean a person, including an independent contractor, who provides services for any permittee, regardless of whether or not said person is paid a salary, wage or other compensation. 1. "Establish" shall mean to (a) open or commence a massage therapy related business as a new business or as an accessory use to an existing business, (b) the conversion of an existing business, .whether or not it is a massage therapy business, to any, or to any other, type of massage therapy business, (c) the relocation of any massage therapy business to any other location, or (d) the substantial enlargement of an existing massage therapy business. J. "Exempt FRstab/ishment" shall mean a massage therapy establishment that has applied for and been granted an exemption from the requirement of a massage therapy establishment permit, by virtue of the fact that the establishment is wholly owned, operated, managed and/or controlled by a single massage therapist, and has no employees within the meaning of this Chapter, and for which a valid off -premises endorsement and massage therapist permit noting said exemption has been issued pursuant to the Coachella Valley Model Massage ordinance by the jurisdiction within which the exempt establishment is located. Said exerption shall apply only to the requirement for a massage therapy business establishment permit; all other provisions of this Chapter shall apply to an exempt establishment. K. "Filing date of application" shall mean the date on which the City determines that a complete application pursuant to this Chapter has been submitted to the City by the applicant. L. "Full nudity" or "semi -nudity" shall mean any of the following: (a) the appearance or display of an anus, male or female genital, pubic region, or a female breast below a point immediately above the top of the areola, and/or (b) a state of undress which less than completely and opaquely covers an anus, male or female genital, pubic region or a female breast below a point immediately above the top of the areola. 132 Sent By: *; + ; Sep-20-00 8:47AM; Page a 4DRAFT/9-19-2000 M. "Manager" means the individual(s) who are responsible for the management and/or supervision of a massage therapy business. N. "Massage"7or "massage therapy" shall mean any method of pressure on, or friction against, or stroking, kneading, rubbing, tapping, pounding, vibrating, or stimulating the external parts of the human body with the hands or with the aid of any mechanical or electrical apparatus or appliances, with or without supplementary aids such as creams, ointments, or other similar preparations commonly used in the practice of massage, under such circumstances that it is reasonably expected that the person to whom the treatment is provided or some third person on his or her behalf will pay money or give any other consideration or any gratuity therefor. 0. "Massage therapy establishment" shall mean any establishment having a fixed place of business for the purpose of deriving income or compensation from the practice of massage, whether or not massage is performed on the premises. With respect only to the permit requirement set out below for each such establishment, an establishment wholly owned, operated, managed and/or controlled by a single massage therapist, and that has no employees as that term is defined herein, may seek designation as an "Exempt Establlshmen(' in the operators off -premises endorsement and massage therapy permit. P. "Massage therapist" shall mean an individual who, for any consideration whatsoever, performs or offers to perform a massage. 0. "Operatoe.shall mean any of the following: (a) the owner, (b) the permit holder and applicant(s) therefor, (c) custodian, (d) manager, or (e) person in charge of any massage therapy establishment. R. "'Off -premises massage" shall mean: (a) A massage performed at a location for which a permit to operate a massage therapy establishment has not been issued in compliance with the Coachella Valley Model Massage Ordinance, or (b) A massage performed at a location that is not designated as an employing therapy establishment in a valid permit issued pursuant to the Coachella Valley Model Massage Ordinance and held by the massage therapist performing the massage. S. "Patron" shall mean any person who receives a massage in exchange for any form of consideration including, but not limited to, the payment of money. T. "Permit" shall mean the written license to engage in the practice of massage for compensation as required by the Coachella Valley Model Massage Ordinance. U. "Permit Administrator" means the designated city official responsible for issuing, revoking and otherwise administering the provisions of this Chapter. 133 Sent By: *; + ; Sep-20-00 8:48AM; Page 5 4URAFTl9- l9-2000 V. "Permittee" shall mean the person to whom a permit has been issued pursuant to the Coachella Vallgy Model Massage Ordinance and the applicants therefor. W. "Person" shall mean any of the following: (a) an individual, (b) a proprietorship, (c) a partnership, (d) a corporation, (e) an association, (f) a limited liability company or (f) any other legal entity. X. "Reception area" shall mean the area of a massage therapy establishment where patrons or other persons enter the business and are greeted and/or received by the operator, personal massage therapist and/or other employee of said business, or otherwise check in for their massage therapy sessions. Y. "Recognized School of Massage" shall mean any school or educational institution licensed or approved by the state in which it is located, whose purpose it is to upgrade the professionalism of massage therapists and which teaches the theory, ethics, practice, profession or work of massage and which requires a resident course of study before the student shall be furnished with a diploma or a certificate of graduation from such school or institution of leam('ng following the successful completion of such course of study or learning. Schools offering A correspondence course not requiring actual attendance shall not be deemed a recognised school. Z. "Specified .anatomical area" shall mean human genitals, pubic region, anus, or a female breast below a point immediately above the top of the areola. AA. 'Specified sexual activities" shall mean any of the following: (a) the fondling or other erotic touching of ,human genitals, pubic region, anus, or female breasts. (b) sex acts, normal or perverted, actual or simulated, including, but not limited to, intercourse, oral copulation, masturbation, or sodomy, or (c) excretory functions as part of or in connection with the fondling or other erotic toughing of human genitals, pubic region, buttocks, anus, or female breasts, sex acts, normal or .perverted, actual or simulated, including intercourse, oral copulation, masturbation, or sodomy. BB. "Stand-alooe, massage therapy establishment" shall mean a massage therapy establishment that; is operated as the predominant business activity on the subject premises rather than as an bccessory use to a barbershop, beauty salon, hotel or resort, or any other type of business. SECTION IV. MASSAGE THERAPY PERMITS REQUIRED A. Massage Therapy Establishment Permit. (a) No person shall establish, operate, maintain, run, or manage a massage therapy establishment in or upon any premises within the City without first obtaining a valid permit issued by the City pursuant to the provisions of this Chapter. A massage therapy establishment per%nit, issued by the jurisdiction within which each such establishment is located, shall be required for each and every site at which a massage therapy establishment is Sent By: *; + ; Sep-20-00 8:48AM; Page 6 4DRA1' 1Y9-19-2000 located. Not ing herein is intended to exempt said establishment from any provision of the Zoning Ordinance or any other provision of this Code. (b) Exempt Establishment. Provided a valid massage therapist's permit with an off premises endorsement has been issued by the City and said permit identifies the permittee as an Exempt Establishment, a massage therapy establishment wholly owned, operated, managed and/or controlled by a single massage therapist, and that has no employees as that term is defined herein, shall be exempt from the requirement of obtaining a Massage Therapy Establishment Permit. An off -premises endorsement and massage therapist permit for an exempt establishment shall be issued by the jurisdiction within which the exempt establishment is located. B. Massage Therapist's Permit. Except as expressly provided in this Chapter, no person shall perform or offer to perform massage therapy at any massage therapy establishment located within the -City unless said massage therapy establishment is designated in a valid massage therapist's permit issued to him or her pursuant to the provisions of the Coachella Valley Model Massage Ordinance. Except as to a 'therapist doing business as an exempt establishment, a massage therapist permit issued by any jurisdiction that has adopted the Coachella Valley Model Massage Ordinance shall satisfy the requirements of this subsection. A massage therapjst permit with off -premises endorsement issued to an exempt establishment shall satisfy the requirements of this subsection only when issued by the jurisdiction within which the establishment is located. C. Off -premise;; Endorsement to Massage Therapist's Permit. Except as expressly provided in this Chapter, no person shall perform or offer to perform an off -premises massage unless he or she has a valid massage therapist's permit, with an off -premises endorsement, issued to him or her pursuant to the provisions of the Coachella Valley Model Massage Ordinance. Except as to a therapist doing business as an exempt establishment, an off - premises endorsement to a massage therapist permit issued by any jurisdiction that has adopted the Coachella Valley Model Massage Ordinance shall satisfy the requirements of this subsection. A massage therapist permit with off -premises endorsement issued to an exempt establishment shill satisfy the requirements of this subsection only when issued by the jurisdiction within which the establishment is located. Nothing herein shall exempt a person D. Unless specifically exempted by state law, the fact that a person possesses other types of permits andlor.licenses does not exempt him or her from the requirement of obtaining a permit that is required by this Chapter. The permit requirements of this Chapter shall be in addition to the requirement of a business license set out elsewhere in this Code, as well as any other license, permit or fee required by any local, county, state or federal law. SECTION V. CONSENT By applying for a permit under the Coachella Valley Model Massage Ordinance, the applicant shall be deemed to have consented to the provisions of this Chapter and to the exercise 135 r10 Sent By: *; + ; Sep-20-00 8:49AM; Page 7 4DRAFTl9•19-2000 thereunder by the_City's officials, representatives and employees charged with implementing and/or enforcing the provisions set forth in this Chapter. SECTION Vl. CERTIFICATE OF OCCUPANCY No certificate of occupancy shall be issued for any newly constructed structure or substantial enlargement of a structure that will contain a massage therapy establishment until a massage therapy establishment permit has been validly issued by the City for the subject premises pursuant to this Chapter. SECTION VII. BUSINESS LICENSE No business license shall be issued to any person for any massage therapy business to be conducted within the City unless such person has first obtained (a) from the City a validly issued massage therapy establishment permit or off -premises endorsement identifying the business as an exempt establishment or (b) a massage therapy permit with off -premises endorsement issued by any jurisdiction that has adopted the Coachella Valley Model Massage Ordinance. SECTION Vlll. PERMIT ADMINISTRATOR'S RESPONSIBILITIES The City Manager' 'shall designate a Permit Administrator who shall be responsible for granting or denying all permits described in this Chapter and said permits shall only be granted or denied pursuant fo the provisions described herein and all other applicable laws. If no designation is made pursuant to this provision, the City Manager shall be deemed the Permit Administrator. SECTION IX. MASSAGE THERAPY ESJABLISHMENT PERMIT APPLICATION A. An application for a massage therapy establishment permit shall be made, under oath, on the form set out at Appendix A. B. The following information and the following documents, as to each aoolicant as that tern is defined above, must be submitted with all applications for massage therapy establishment permits: (a) If the subject massage therapy establishment business is or will be operated by: i. An individual doing business as a sole proprietorship, the applicant shall provide said individual's legal name, and any aliases; ii. A partnership, the applicant shall provide the complete name of the partnership, and the legal names of all the general partners, as well as any aliases; or A corporation, limited liability company or any other form of legal entity, 7 136 Sent By: *; + ; Sep-20-00 8:49AM; Page 8/26 4DRAFT/9-19-2000 the applicant shall provide the complete name of the entity as set forth in its organizing documents, as well as the legal names, any aliases, and the capacity of all officers, directors, and/or members. (b) The permanent address, if different than the address of the massage therapy establishment, and telephone number of the applicant(s), including manager(s); (c) The height, weight, color of eyes, color of hair and date of birth of the applicant(s); (d) Recent front -face portrait photographs, at least two inches by two inches, of the applicant(s); (e) Driver's license number or identification number of the applicant(s); (f) A complete set of fingerprints of the applicant(s) taken by the city police department or other law enforcement agency within the previous sixty (60) days and approved by the police chief; (g) The social security number and/or state or federally issued tax identification number of the appCcant(s); (h) The proposed business name of the massage therapy establishment; (i) The location of the proposed massage therapy establishment, including a legal description of the. property, street address, and telephone number(s) currently in service. Additionally, the applicant(s) shall provide the following: i. Proof of legal title; or ii. Proof of a possessory or leasehold interest, together with the name, permanent address and telephone number of the owner and a certified statement from same authorizing the proposed use of the premises as a massage therapy establishment. 0) One of the following: i. A statement that one off -premises massage therapy will be 2erformed or offered: or ii. A sketch or diagram showing the configuration of the premises of the massage therapy..establishment, drawn to a designated scale or drawn with marked dimensions of the interior of the premises to an accuracy of plus or minus six inches, including a statement of total floor space occupied by the massage therapy establishment. (k) The days of the week and hours when the establishment will be open for business; 8 137 C12. Sent By: *; + ; Sep-20-00 6:50AM; Page 9/26 4DRAFT/9-19-2000 (1) A fee schedule for all massage therapy services to be offered; (m) The name and address of each individual who will perform or offer to perform massage therapy services on the premises, together with proof that each holds a valid massage therapist's permit issued by this or any other jurisdiction pursuant to the Coachella Valley Model Massage Ordinance; (n) The name and address of each individual who will perform or offer to perform massage therapy services off -premises, together with proof that each holds a valid massage therapist's permit with an off -premises endorsement issued by this or any other jurisdiction pursuant to the Coachella Valley Model Massage Ordinance; (o) A description of any other business to be operated on the same premises or on adjoining premises owned or controlled by the applicant(s); (p) The residential and business addresses of the applicant(s) for the five years prior to the date of the application and the dates of occupancy at each such address; (q) The names, addresses and descriptions of all current and former businesses owned, operated or managed by the applicant(s) for the five years prior to the date of the application and the dates each owned, operated or managed such business; (r) The name and address of any other massage therapy establishment owned, managed or operated by the applicant(s); (s) Whether or not the applicant(s) has or have been convicted of a crime, excluding traffic violations, the nature of each such offense, the date(s) of conviction, place(s) convicted, and the sentence(s) received therefor; (t) Whether or not the applicant(s) has or have ever been convicted of any disqualifying conduct; (u) Whether or not the applicant(s) is or are required to register as a sex offender as set forth in California Penal Code Section 290; (v) Whether the applicant(s) has or have ever had a permit, license or other authorization for a massage therapy establishment or massage therapy services denied, suspended or revoked by any entity. If any such denial, suspension or revocation occurred, the name and location or address of the massage therapist or establishment for which the license or permit was denied, suspended or revoked, the date of the denial, suspension or revocation, and the reason or reasons for the denial, suspension or revocation; (w) Whether or not the applicant(s) has or have ever been a sole proprietor, general partner, officer, director, member or manager of any massage therapy establishment that has had a previous permit, license or other authorization for a massage therapy establishment or 9 138 13 Sent By: *; + ; Sep-20-00 9:50AM; Page 10/26 4DRAFT/9-19-2000 massage therapy services denied, suspended or revoked by any entity. If any such denial, suspension or revocation occurred, the name and location or address of the massage therapist or business for which the permit was denied, suspended or revoked, the date of the denial, suspension or revocation, and the reason(s) for the denial, suspension or revocation; and (x) Whether or not the applicant(s) is or are each at least eighteen years old; (y) statement that the information and documents required herein have been provided -for each applicant. as that term is defined herein above to include every officer, director, manager. geneerrl partner, limited partner. member _and other individual with ownership, management or control of the entity seeking the massage therapy establishment permit. Said statement shell list each such individual and his or her title. and shall spec ficaliy identity each person that is or will be res2Qnsible for the management and supervision of the su ject operation. C. The applicant(s) shall provide the City with the authorization to conduct the necessary background investigations to determine the truthfulness and correctness of the information provided by applicant(s) and to determine whether applicant(s) is or are qualified pursuant to this Chapter to receive the requested massage therapy establishment permit. D. The applicant(s) shall date and sign the application with a declaration under penalty of perjury that the information contained in the application is true and correct. E. The applicant(s) shall pay a nonrefundable application deposit fee of five hundred dollars ($500.00) at the time of filing an application pursuant to this Chapter to defray the costs of administering this Chapter. The fee set forth in this section shall be in effect until the City Council shall, by resolution, fix some other rate based upon a cost factor. SECTION MASSAGE THERAPIST PERMIT APPLICATION A. An application for a personal massage therapist permit shall be made, under oath, on the form set out at -Appendix B. A. The following information and the following documents must, be submitted with all applications for massage therapist permits: (a) The applicant's legal name, any aliases and date of birth; (b) One of the following: i. A statement that the applicant seeks designation as an exempt establishment in a supplemental application for an off -premises endorsement; or ii. A certified letter of intent to employ from the permittee of each massage therapy establishment employer or prospective massage therapy establishment employer. 10 139 r Sent By: _; + ; Sep-20-00 8:51AM; Page 11/26 4DRAFT/9-19-2000 Each such letter shall verify that the massage therapy establishment permittee has reviewed the applicant's qualifications and that the applicant has met the requirements necessary to perform massage therapy at that facility; (c) The applicant's home and business addresses, corresponding telephone numbers, and permanent address and telephone number, if different; (d) Written evidence that the applicant is at least eighteen years of age; (e) The previous home addresses of applicant for the ten years prior to the filing date of the application and the dates of residency at each such address; (f) The names, addresses and descriptions of all current and former businesses owned, operated or managed by applicant for the ten years prior to the filing date of the application and the dates applicant owned, operated or managed such business; (g) Employment history for the ten years prior to the date of application, and all massage or similar business history and experience; (h) Two front -face portrait photographs taken within thirty days of the date of application, at least two inches by two inches in size; (i) Applicant's weight, height, color of hair and eyes, and sex; 0) The applicant's driver's license number or identification number; (k) The applicant's fingerprints taken by the city police department or other law enforcement agency within the previous sixty (60) days and approved by the police chief; (1) The applicant's social security number and/or state or federally issued tax Identification number, ZI .1• :•• /�• � •�• • -��1 y. • • - �: • � �- •1 .ems. • • _•: 11 140 15 Sent By: *; + ; Sep-20-00 8:51AM; Page 12/26 4DRAi'T/9-19-2000 hours of massage therapy training. If the application is submitted concurrently with ,an application for an off-oremises endorsement the minimum hours of training shall bores set out below for an -off -premises endorsement application: (n) A certified statement from a physician licensed to practice medicine in the United States that provides that the applicant has, within sixty days prior to the filing date of the application, been examined by said physician and it has been determined that the applicant is free of any communicable disease as defined in this Chapter; (o) A list of all of applicant's convictions, excluding traffic violations; (p) Whether or not the applicant has ever been convicted of any disqualifying conduct; (q) Whether or not the applicant is required to register as a sex offender pursuant to the California Penal Code Section 290; (r) Whether or not applicant has had a previous permit, license or other authority for massage services denied, suspended or revoked by any entity. If so, the date, location and reasons for the denial, suspension or revocation; and (s) Whether or not the applicant has been a sole proprietor, general partner, officer, director, member or employee of any massage therapy business that has had a permit, license or authority to operate a massage business denied, suspended or revoked by any entity. If so, the applicant shall provide the name and location of the massage therapy establishment or business for which the permit was denied, suspended or revoked, the date of the denial, suspension or revocation, and the reason(s) for the denial, suspension or revocation. C. The applicant shall provide the City with the authorization to conduct the necessary background investigations to determine the truthfulness and correctness of the information provided by applicant and whether the applicant is qualified pursuant to this Chapter to receive the requested massage therapist permit. D. The applicant shall date and sign the application and declare under penalty of perjury that the information contained in the application is true and correct. E: The applicant shall pay a nonrefundable application deposit fee of two hundred dollars ($200.00) at the time of filing an application to defray the costs of administering this Chapter. The fees set forth in this Chapter shall be in effect until the City Council shall, by resolution, fix some other rate based upon a cost factor. SECTION XI. SUPPLEMENTAL APPLICATION FOR OFF -PREMISES ENDORSEMENT A. An application for an off -premises endorsement to a massage therapist permit shall be made on a form attached as Appendix C. 12 141 C:16 Sent By: *; + Sep-20-00 8:52AM; Page 13/26 4DRAFT/9-19-2000 B. The following information and the following documents shall be submitted with all applications for an off -premises endorsement: (a) The applicant's legal name; (b) A copy of applicant's massage therapist permit, if application therefor is not submitted concurrently; (c) A copy of applicant's massage therapy establishment permit, if application therefor is not submitted concurrently, identifying the existing or proposed business location from which applicant intends to operate. If applicant does not have or seek a massage therapy establishment permit or exemption therefrom, applicant shall submit a certified letter of intent to employ from the permittee of each massage therapy establishment employer or prospective massage therapy establishment employer. Each such letter shall verify that the massage therapy establishment permittee has reviewed the applicant's qualifications and that the applicant has met the requirements necessary to perform off -premises massage therapy for that establishment: Ma3sage shall reguireboth of - followinT TOMMMMM _ - • - _ •MI • • • _ • • - o • • • :1 • - 1 4i • -• of • :-!_ = 11 It :•• 1= f - �• • - -• : M• • • -• • : • :• 1l11 C. If applicant seeks a notation as an exempt establishment, the following additional information and documents shall be submitted with the application for an off -premises endorsement: (a) A statement that the applicant operates a massage therapy business that is wholly owned, operated, managed and controlled by the applicant, and that other than applicant said business has no employees, as that term is defined above; (b) If different than the applicant's legal name. the proposed business name of the massage therapy business; (c) The fixed location from which applicant operates the business, including a legal 14 9- 13 1 7 Sent By: *; + Sep-20-00 8:53AM; Page 14/26 4DRAY1/9-19-2000 description of the property, street address, and telephone number(s) currently in service. Additionally, the applicant(s) shall provide the following: i. Proof of legal title; or ii. Proof of a possessory or leasehold interest, together with the name, permanent address and telephone number of the owner and a certified statement from same authorizing the proposed use of the premises as a massage therapy establishment; (d) One of the following: ii. A sketch or diagram showing the configuration of the premises of the massage therapy establishment, drawn to a designated scale or drawn with marked dimensions of the interior of the premises to an accuracy of plus or minus six inches, including a statement of total floor space occupied by the massage therapy establishment; (e) The days of the week and hours when massage therapy will be performed or offered; (f) A fee schedule for all massage therapy services to be offered; (g) A description of any other business to be operated on the same premises as the massage therapy establishment or on adjoining premises owned or controlled by the applicant; and (h) The name and address of any other massage therapy establishment owned, managed or operated by the applicant. D. The applicant shall provide the City with the authorization to conduct the necessary background investigations to determine the truthfulness and correctness of the information provided by applicant and whether the applicant is qualified pursuant to this Chapter to receive the requested off -premises endorsement. E. The applicant shall date and sign the application, declaring under penalty of perjury that the information contained in the application is true and correct. F. The applicant shall pay a nonrefundable application deposit fee of ($100.00) fifty dollars ($50.00) at the time of filing an application for an off -premises endorsement to defray the cost of administering this Chapter. which fee shall be in addition to any other permit application fees. The fees set forth in this Chapter shall be in effect until the City Council shall, by resolution, fix some other rate based upon a cost factor. SECTION Nil. PROCESSING THE APPLICATION 143 14 (" 18 Sent By: *; + ; Sep-20-00 8:53AM; Page 15/26 4DRAn/9-19-2000 A. All applications shall be submitted to the Permit Administrator. B. Upon receipt of an application and payment of the nonrefundable application deposit fee, the City shall immediately stamp the application as received on that date. Within 30 days thereafter, the Permit Administrator shall notify the applicant if the application is deemed incomplete. Any subsequent submission shall be deemed a new application. C. Upon receipt of a completed application, the Permit Administrator shall cause an investigation to be made by the appropriate city departments as determined by the Permit Administrator to be necessary for review and investigation of the accuracy of the information contained in the application and compliance with all applicable regulations. D. Each department or division to which the application is submitted by the Permit Administrator shall respond in writing to the Permit Administrator. E. The Permit Administrator shall grant or deny an application within 60 business days of receipt of a complete application. SECTION XIII. GROUNDS FOR DENIAL OF APPLICATION A. An application for a massage therapy permit shall be denied if the Permit Administrator finds any of the following: • cxcl • • _ • • •1411TIMPATT••r • •11• .� _•• zo,tina-lams or 1_ provisions of .• (b) As to an application for a massage therapy establishment permit, the configuration and/or proposed or actual construction of the premises, as set out in the sketch or plan submitted with the application, reveals a violation of an applicable health, fire, building, safety or zoning regulation or law of the federal, state or local government, including those set forth in this Chapter; (c) The applicant is not eighteen years of age or older; (d) The application contains false information; (e) As to an application for a massage therapist permit or off -premises endorsement, the applicant did not submit proof of one of the following: i. A diploma or a certificate of graduation or equivalent documentation from a Recognized School of Massage that verifies that he or she has obtained the requisite number of hours of massage therapy training; or ii. Therapeutic massage and bodywork credentials issued by the National �S 144 -9 Sent By: *; + ; Sep-20-00 8:54AM; Page 16/26 4DRAF'T/9-19-2000 Certification Board for Therapeutic Massage and Bodywork. (f) The applicant was convicted of disqualifying conduct; (g) The applicant is required by the California Penal Code to register as a sex offender; (h) The applicant has had a massage therapy establishment or massage therapist permit denied, revoked or suspended by any entity within five years prior to the date of the application; (i) In the case of an application for an establishment permit, all individuals with ownership, management or control of the establishment have not been identified or the requisite information, documents and signatures for each applicant, as defined herein, have not been provided; or 0) The application is incomplete or any required information or document has not been provided with the application. B. If the Permit Administrator denies the application, he or she shall notify the applicant of the denial in writing and state the reason(s) for the denial. C. Any subsequent information submitted to cure the grounds of a denied application shall be treated as a new application. SECTION XIV. ISSUANCE OF PERMIT A. The Permit Administrator shall issue the permit if there are no grounds to deny the permit as set forth in this Chapter. B Except as to therapists with an off -premises endorsement the operator of a massage therapy establishment may only offer massage therapy services performed by a massage therapist that is identified in said operator's application for an establishment permit. It shall be the operator's respgnsibility to update said application. by written notice to the jurisdiction that Issued the establishment germ t. as necessary to at all times accurately reflect all massage therapists employed by the operator. C. The massage therapist permit shall identify every massage therapy establishment at 66— ww.w.:K..w —1-11 w.4.. .....iw.ww rr —www 41.w—, e.ww..w..n. 4L.w .�.wwwwww site unless the massage th�erapist_permit includes an off -premises endorsement. SECTION XV. TEMPORARY PERMITS A. Upon a finding of good cause therefor, the Permit Administrator may issue a temporary permit to any person who possess a valid permit issued by any other governmental entity 145 16 Sent By: *; + ; Sep-20-00 8:54AM; Page 17/26 4DRAn/9-19-2000 pursuant to requirements that are similar to those set out in this Chapter, including the training, physical clearance, fingerprinting and background investigation requirements. B. Application for a temporary permit shall be made by written request that includes a statement, under penalty of perjury, of the justification for a temporary permit. Said request shall be submitted to the Permit Administrator, together with the following: (a) A certified copy of a valid permit issued by any other jurisdiction; (b) A certified copy of the provisions of the ordinance or other local law pursuant to which the permit was issued by said other jurisdiction; (c) Proof of identification; and (d) A nonrefundable application deposit of twenty-five dollars ($25.00). C. All temporary permits shall automatically expire 30 days after the date of issuance of the subject temporary permit. The Permit Administrator shall have the discretion to extend the term of any temporary permit an additional thirty (30) days provided that the entire tern of the subject temporary permit does not exceed a total period of ninety (90) days. D. The Permit Administrator may condition the issuance of a temporary permit on any additional requirements that he or she deems necessary to assure the purpose and policy of this Chapter is met. SECTION XVI, CURRENT INFORMATION A. During the effective duration of the permit, the permittee shall promptly update, correct or supplement the information contained in the application therefor on file with the City when necessary to keep the information contained therein current and accurate. B. Where reference is made herein to any statute or other law, said reference shall include any subsequent amendment or superseding provision thereto. SECTION XVII. RENEWAL OF PERMIT A. All permits shall expire one year from the date they are issued, except that an off - premises endorsement shall expire concurrently with the corresponding massage therapist permit. B. Applications for renewal of a permit shall be made 60 days prior to the expiration date of the permit in accordance with the applicable application procedures set forth in this Chapter. C. The applicant shall pay a nonrefundable renewal application deposit fee of one hundred dollars ($100.00) at the time of filing a renewal application to help defray the expense of 17 146 �2 Sent By: *; + Sep-20-00 8:55AM; 4DRAF'i'r9-19-2000 Page 18/26 administering this Chapter. SECTION XVIII MASSAGE THERAPY ESTABLISHMENTS, INSPECTIONS Representatives of the City may inspect the premises of a massage therapy establishment for the purposes of insuring compliance with the law at any time said establishment is occupied or open for business. SECTION XIX MASSAGE THERAPY ESTABLISHMENT OPERATING REQUIREMENTS All massage therapy establishments at which any massage therapy services are performed or offered shalt comply with all of the following operating requirements. A. Therapists. Only those therapists that hold a massage therapy permit that specifies the subject establishment as an employer, or a therapist with an off -premises endorsement to his or her permit, shall perform or offer to perform massage therapy services at the subject establishment. B. Exterior Lighting. All off-street parking locations entrances and exits provided for or belonging to the massage therapy establishment shall be illuminated from dusk to closing hours with a lighting system that provides an average maintained horizontal illumination of one foot candle of light on the parking surface and walkways. C. Exterior Signage. A recognizable and readable sign that complies with all sign regulations of the City shall be posted at the main entrance of the massage therapy establishment identifying the name of the massage therapy establishment and its hours of operation. D. Exterior Views. All building openings, entries, windows, etc., of a massage therapy establishment shall be located, covered or screened in such a manner as to prevent a view from the exterior of the building into dressing rooms, massage therapy rooms, restrooms, and other areas where .patrons of the business may not be fully clothed. E. Posting Requirements. The massage therapy establishment permit, a copy of the permit of each massage therapist employee, together with a description of the services available in readily understandable language, and the cost of such services shall be posted in a conspicuous place on the premises within the reception area of the massage therapy establishment. F. Reception Area Lighting. At least one (1) artificial light providing a lighting intensity of not less than thirty (30) foot candle power at floor level shall be installed in the reception area. G. Therapy Room Lighting. At least one (1) artificial light providing a lighting intensity of not less than twenty (20) foot candle power at floor level shall be installed in each massage therapy room. H. Therapy Room Doors. There shall be no locks on any massage therapy room or any 1s 147 `22 Sent By: _; + ; Sep-20-00 8:55AM; Page 19/26 4DRAFT/9-19-2000 other device that impedes or obstructs access to the massage therapy room. I. Privacy Walls. There shall be walls installed between each massage therapy room and such walls shall contain no openings other than doors between adjacent rooms. J. Single Use. Only one patron shall be permitted in a room containing a shower stall, bath stall or toilet facility at any one time unless otherwise permitted by any applicable local, state, or federal law or regulation or accompanied by a massage therapist for massage therapy purposes. K. Bathroom Doors. Each room containing a shower, bath and/or toilet shall have a door that is self closing and locking. L. Bathroom Lighting. An artificial light providing a lighting intensity of not less than thirty (30) foot candle power at floor level shall be installed in any room containing a shower, bath and/or toilet. M. Sanitary Surfaces. All walls, ceilings, floors, showers, bathtubs. water basins, toilet$, and all other facilities must be maintained in good repair and in a clean and sanitary condition. i �� - •lJIM= -'01171RUPMtIMITA • = -1-, •c O. Sanitary Facilities. All showers, bathtubs, water basins, and toilets shall be thoroughly cleaned at least once each day the massage therapy establishment is in operation. Additionally, bathtubs shall be thoroughly cleaned after each use. P. Trash Receptacles. A trash receptacle shall be provided in each massage therapy room and any room containing a shower, bathtub, water basin and/or toilet. R. Closed Storage. Separate closed cabinets or containers shall be provided for the storage of clean and soiled towels, sheets and linens, and such cabinets or containers shall be plainly marked "clean linen" and "soiled linen." S. Loudspeakers and Sound Equipment. Loudspeakers or sound equipment shall not be used by a massage therapy establishment for amplification of sound to a level discernible by the public beyond the walls of the premises within which the use Is conducted. SECTION XX. ADDITIONAL OPERATION REQUIREMENTS All permittees shall comply with the following requirements whether or not the massage 148 19 f►23 Sent By: *; + ; Sep-20-00 6:56AM; Page 20/26 4DRAFT/9-19-2000 therapy services are performed off -premises or at a massage therapy establishment: A. Linens. All patrons shall be provided clean and sanitary towels, sheets and linens. B. Laundry. Towels, sheets and linens shall be provided in sufficient quantity and shall not be used by more than one (1) person unless such towels, sheets and linens have been relaundered. C. Table Pads. Massage table cover pads that come into contact with the body of a patron shall be clean. D. Deceptive Information. No permittee shall place, publish or distribute, or cause or allow to be placed, published or distributed, any advertisement, picture or statement which is known, or through the exercise of reasonable care should be known, to be false, deceptive or misleading in order to induce any person to purchase or utilize any massage therapy service. No massage therapy services shall be provided, whether or not at a massage therapy establishment or off -premises, between the hours of 12:00 midnight and 6:30 a.m. No patron shall be permitted on the premises of a massage therapy establishment during said period of time. SECTION Mill, THERAPIST'S DRESS AND IDENTIFICATION A. During all times that he or she is performing or offering to perform massage therapy services, every massage therapist shall wear a badge that identifies his or her first of last name. Upon receipt of a request or complaint by a patron, the massage therapist shall advise the patron of the full name of the business as shown on the massage therapy establishment permit or exempt establishment off -premises endorsement, and the issuing jurisdiction, pursuant to which said massage therapy service was offered. B. All massage therapists shall have in their possession a valid permit issued pursuant to the Coachella Valley Model Massage Ordinance as well as valid identification at all times that he or she is performing or offering to perform massage therapy services. C. All massage therapists shall wear non -transparent outer garments covering all specified anatomical areas while performing or offering to perform any massage therapy services. SECTION XXIII OTHER PROHIBITED ACTIVITIES A. It is unlawful for any massage therapist, any patron, or any other person present where massage therapy services are being offered or performed, to expose or touch any specified anatomical areas, whether his or her own, or those of another person. B. It is unlawful for any massage therapist, any patron, or any other person present where 149 Sent By: *; + ; Sep-20-00 8:56AM; Page 21/26 4URAFT/9-19-2000 massage therapy services are being offered or performed, to be in a state of full nudity or semi -nudity. C. It is unlawful for any massage therapist, any patron, or any other person present where massage therapy services are being offered or performed, to engage in any specified sexual activities. D. No person shall provide or offer to provide any massage therapy services to a minor unless written permission is provided by the minor's parent or legal guardian. E_ It shall be unlawful for any person to charge any amount for any massage therapy service that is not posted on the list of services and charges. F. No permittee shall employ any person under eighteen (18) years of age. G. No permittee shall provide or offer to provide massage therapy services under any business name not specified in the qualifying permit. H. No permittee shall provide or offer any alcoholic beverage to a patron during the course of providing or offering to provide any massage therapy service. I. No permittee shall transfer or assign any permit issued pursuant to this Chapter to another person, entity, or to any location or address not specified in the subject permit. Any attempted transfer or relocation shall result in the automatic termination of said permit. SECTION XXIM. NON -CONFORMING USES AND PERMITS A. A massage therapy establishment that was lawfully operating on the date that this ordinance became effective pursuant to a permit therefor issued by the City, but which is rendered unlawful by the adoption of this Chapter, shall be deemed a legal nonconforming use and will be allowed to continue operation, subject to all other provisions of this Chapter and applicable law, and provided said operation was in compliance with all limitations and requirements of its original permit, and provided further than there is no expansion of massage services beyond those specified in the original approval or any cessation of continued operation as a massage therapy establishment for more than ninety days. B. Within ninety days of the effective date of this ordinance, the interior configuration and operations of any massage therapy establishment rendered legal nonconforming by the adoption of this ordinance shall be brought into compliance with all provisions herein. C. Except with respect to training requirements, all massage therapists holding a valid massage therapy permit issued by the City prior to the effective date of this ordinance shall come into compliance with all provisions of this ordinance within 30 days of the effective date hereof. Provided the massage therapist held a permit validly issued by the City prior to the effective date of this ordinance, and was in compliance with all requirements of the City with respect thereto, said permit holders shall have one year from the effective date hereof to 150 21 v is Sent By: *; + ; Sep-20-00 8:57AM; Page 22/26 4DRAF*Y/9-19-2000 complete any further training requirements mandated by this Chapter, SECTION XXV, SUSPENSION AND REVOCATION OF PERMIT A massage permit issued pursuant to the Coachella Valley Model Massage Ordinance shall be subject to suspension or revocation by the Permit Administrator if he or she finds and determines any one of the following: A. The massage therapy business or service is conducted, or the premises utilized for the business or service are maintained, in a manner that does not comply with all applicable laws, including but not limited to this Chapter and the City's building, zoning and health regulations. B. The holder of the permit, including all applicants therefor, or any employee thereof, is convicted of any disqualifying conduct or is required to register as a sex offender as set forth in California Penal Code Section 290; C. The permittee fails to notify the Permit Administrator of any update to the information contained in the application that Is required to keep the information current; D. A statement from the owner of the premises is received by the City indicating that the permittee is not authorized to operate, run or manage a massage therapy establishment on the subject premises; E. The actual physical configuration of the premises does not conform with the sketch or diagram submitted with the approved application; F. It is discovered by the Permit Administrator that any information contained in the approved application Is inaccurate; G. Any patron of the permittee contracts a communicable disease such as tuberculosis or any sexually transmitted disease during the course of any services offered by the permittee; H. The holder of the permit, or any applicant therefor, refuses to allow representatives of the City to inspect the records, R8418A F0989WAiOA 1090, or any premises utilized for massage therapy services; The permittee fails to comply with any of the provisions of this Chapter; or J. The holder of the permit, or the applicants therefor, has ceased to meet any of the requirements for issuance of the permit. K. Action taken by any other jurisdiction pursuant to the Coachella Valley Model Massage Ordinance shall be given full force and effect in this jurisdiction in the same manner as if the action had been taken within this jurisdiction. 151 22 2f Sent By: *; + ; Sep-20-00 8:57AM; Page 23/26 4DRAFT/9-19-2000 A. Any person aggrieved by a decision of the Permit Administrator may file an appeal to the City Council that conforms to the following requirements: (a) All appeals shall be in writing and shall contain the following information: (a) name(s) of the person filing the appeal ("appellants"), (b) a brief statement in ordinary and concise language of the grounds for the appeal; and (c) the signatures of all parties named as appellants and their mailing addresses. (b) A filing fee for an appeal as established from time to time by City Council resolution must be paid to the City at or prior to the time of the filing of the appeal. (c) Any appeal filed that fails to provide all of the information required by this Section and the appropriate filing fee shall be deemed incomplete. (d) A complete and proper appeal of the denial of a permit application shall be filed with the City Clerk within ten (10) calendar days of service of the letter denying the application. B. After receiving the written appeal, the City Clerk shall schedule a public hearing before the City Council of the next regularly scheduled City Council meeting for which there is sufficient time to have the matter properly noticed. C. The decision of the City Council shall be final. SECTION XXVIi. OTHER REMEDIES A. Any violation of theBLovisions of this Chapter is unlawful and a public nuisance. subiect to abatement. removal or enioinment thereof in the manner provided bylaw. B. Any violation of the provisions of this Chapter shall constitute an infraction violation and the violator shall be subject to the imposition of criminal penalties and civil fines. For each separate violation of any provision of this Chapter, the person convicted of such infraction shall be subject to the following fines for each separate violation: (a) a fine in an amount not to exceed two hundred fifty dollars ($250.00) for a first conviction of an offense; (b) a fine in an amount not to exceed five hundred dollars ($500.00) for a second conviction of the same offense within a twelve (12) month period from the date of the first offense; and (c) a fine in an amount not to exceed seven hundred fifty dollars ($750.00) for a third conviction of the same offense within a twelve (12) month period from the date of the first offense. The fine for a fourth and subsequent convictions of the same offense within a twelve (12) month period of the. date from the first offense shall be one thousand dollars ($1,000.00). C. In lieu of issuing an infraction citation, the City may issue an administrative citation, and/or assess an administrative fine consistent with the infraction civil fines set out above, pursuant to any other ordinance within its municipal code. D. Nothing in this section shall preclude the City from issuing an infraction or misdemeanor 23 Sent By: *; + ; Sep-20-00 8:58AM; Page 24/26 4DRAFT/9-19-2000 citation upon the occurrence of the same subject offense on a separate day. E. The remedies provided herein are not to be construed as exclusive remedies and, in the event of violation, the city may pursue any proceedings or remedies otherwise provided by law. SECTION XXVI11. EXEMPTIONS The provisions of this Chapter shall not apply to any of the following; A. Any physician, surgeon, chiropractor, osteopath, or acupuncturist duly licensed to practice their respective professions in the state of California, or any nurse or physical therapist working under the supervision thereof, when engaging in any massage therapy practice or activity within the scope of said license. Practical nurses or other persons without qualifications as massage therapists or other persons not duly licensed by the state of California to practice pursuant to the Medical Practice Act. whether or not employed by a physician, surgeon, chiropractor, osteopath, or acupuncturist, may not perform or offer to perform massage therapy without first obtaining a massage therapist permit pursuant to the provisions of the Coachella Valley Model Massage Ordinance. B. Any treatment administered in good faith in any court of the practice of any healing art or profession by any person licensed to practice any such art or profession under the Business and Professions Code of the state of Califomia or any other laws of the state of California. C. Barbers, beauticians, manicurists, and pedicurists who are duly licensed under the laws of the state of California without qualifications as a massage therapists, except that this exemption shall apply solely to the massaging of the scalp, face, neck, arms. hands, or feet of the customer or client for cosmetic or beautifying purposes. D. Massage or massage therapy procedures as provided by or in connection with a physician, surgeon, chiropractor, osteopath or healing art office shall be ancillary to and a part of a physician, surgeon, chiropractor, osteopath or healing art office. The massage portion of the use shall be a minor use and the physician, surgeon, chiropractor, osteopath or healing art office use shall be the major use, with the massage portion of the use not occupying a significant or substantial portion of the business. The requirements of this Chapter shall not apply to this minor, ancillary use. AUTHOR'S NOTE. FEEDBACK NEEDED FROM CITY ATTYS AS TO WHETHER STATE LICENSING LAW PREEMPTS ATTEMPT TO LIMIT SCOPE OF STATE LICENSED PRACTIONER'S ACTIVITIES AT SUBSECTION D. OF THIS SECTION AND WHETHER A AND D ARE CONTRADICTORY. SECTION XXIX, TRANSFER O,F PERMIT No massage therapist permit off -premises endorsement orestablishment exemption shall be transferable and any attempted transfer shall render the permit null and void Except in the case of the death or incapacijy of the permittee. no massage ther Ry establ_ iisbm_ent permit shall be transferable and shall be null and void upon the sate transfer or relocation of thg subject massaae theraov establishment. exce tl -with the prior written consent of the Permit 153 24,�8 Sent By: *; + ; Sep-20-00 8:58AM; Page 25/26 4DRAFTI9.19-2000 Administrator. An aRRlication for such transfer shall be in writing and shall require the same information. documents and fees is required for an initial application for such permit, in the case of the death or incap gay of the permittee of a massagg_therapy establishment Hermit, the heir or devisee of a eceased permittee. or any guardian of the incaoacitate"ermittee or h2ir or devisee of a deceased oemnittee may continue to o2grate the massage establishment for a reasonable period of time not to exceed sigh- days to allow for an orderly transfer of the permit. SECTION XXX. SEVERABILITY If any section, subsection or clause of this ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining section, subsection and clauses shall not be affected thereby. SECTION XXXI. EFFECTIVE DATE This ordinance shall become effective on the thirtieth day following its adoption. SECTION XXXII. POSTING The City Clerk shall within 15 days after the passage of this ordinance, cause this ordinance to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this ordinance; and shall cause this ordinance and its certification, together with proof of posting, to be entered in the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on , 2000 by the following vote: Ayes: Noes: Abstain: Absent: ATTEST: City Clerk APPROVED AS TO FORM: Mayor 154 25 r� 532.010 ATTACHMENT 2 Chapter 532 MASSAGE, BATHS AND SDAU AR BUSINESSES Sections: 532.010 Definitions. S32.020 Permit required. S32.030 Exceptions. 83LO40 Application -^Fee. S32.050 Application --Content. S.32.060 Facilities necessary Regulations. 5.32.070 Permit procedures. . . 532.060 Display of permit. S.32.090 Change of location. S32.100 Employees. S32.110 Inspection. S32.120 Records of treatment. SJL130 Name of business. S.32.140 Revocation and suspension of permit. S.32.150 Sale or transfer. 532.160 Applicability of regulations to existing. businesses. 5.32.170 Violation and penalty. 5.32.010 Definitions. For the purpose of the provisions regulating baths, sauna baths, massage parlors and similar businesses set forth in this chapter, the following words and phrases shall be construed to have the meanings set forth in this section, unless it is apparent from the context that a different meaning'is intended - A. "Massage" means any method of pressure on or friction against, or stroking, kmeading, rubbing, tapping, pounding, vibrating, or stimulating of the external parts of another human body, with or without the aid of any mechanical or electrical apparatus or appliances, or with or without such supplementary aids as rubbing alcohol, liniments, antiseptics, oils, powder, creams, lotions, ointments or other similar preparations commonly used in this practice. B. "Massage establishment" means an establishment having a fixed place of business where any person, association, firm or corporation engages in, conducts, or carries on, or permits to be engaged in, conducted, or carried on, any business of giving massage or Turkish, Russian, Swedish, vapor, sweat, electric, salt, magnetic, or any other kind or character of baths, where alcohol rub, fomentation, baths, manipulation of the body or similar procedures is or are given by a massage technician or technicians. C. "Massage technician" means any person, male or female, %ho administers to another person, for any form of consideration, a massage, alcohol rub, fomentation, bath, electric or magnetic massage procedure, manipulation of the body, or other similar procedure. (Ord.1011(part),1982) 532.020 Permit required. It is unlawful for any person, association, firm, -or corporation to engage in, conduct, or carry on, or to permit to be engaged in, conducted, or carried on, in or upon any premises within the city the business of a massage establishment or to render, or permit to be rendered, massage services at a location removed from a massage establishment within the city -in the absence of a permit issued pursuant to the provisions set forth in this chapter. (Ord.10 § I (part),1982) • �j 5,32.030 Exceptions. -The requirements of this chapter shall have no application and no effect upon and shall not be construed -as applying to any person designated as follows: physician, surgeon, chiropractor, osteopath, or any nurse working under the supervision of a physician, surgeon, chiropractor, or osteopath duly 1550 1!4 licensed to practice their respective professions in the state, nor shall the requirements of this chapter apply to any treatment administered in good faith in any course of the practice of any healing an or profession by any person licensed to practice any such an or profession under the Business and Professions Code of the state or of any other law of this state. Practical nurses or other persons without qualifications as massage techmicians, or other persons not otherwise licensed by the state to practice pursuant to the Medical Practice Act, whether employed by physicians, surgeons, chiropractors, or osteopaths or not, may not give massages or massage procedures. (Ord. 10 § 1 (part), 1982) 53LO40 Application —Fee. A. Any person desiring to obtain a permit to operate a massage establishment or to perf orm massage services shall make application to the city manager for an investigation. B. Each application. shall be accompanied by _a permit.. fee is such amount as, may • have been established by resolgtion of the city council to defty the expense of investigation and processing. (Ord. 10 f 1(part),1982) 53Z.050 AppUeation--Content. Any applicant for a permit shall submit the following information: A. The full name and present address of applicant; B. The two previous addresses immediately prior to the present address of applicant; G Written statement of at least five bona fide residents of the city that the applicant is of good moral character, D. 'Written proof that the applicant is over the age of eighteen years; E. Applicant's height, weight, color of eyes and hair; F. Two portrait photographs at least two inches by two inches 0. Business, occupation, or employment of the applicant for the three years immediately preceding the date of the application; . H. The massage or similar business history of the applicant; whether the person, in previously operating in this or another city, county, or state under license, has had the license revoked or suspended, the reason therefor, and the business activity or occupation subsequent to the action of suspension or revocation; L All conviction of crimes other than Vehicle Code violations, I A certificate from a medical doctor stating that the applicant has, within thirty days immediately prior thereto, been examined and found to be free of any contagious or communicable disease; K Applicant must furnish a diploma or certificate of graduation from a recognized school or other institution of learning wherein•tiie method, profession and work of massage technicians is taught The term. "recognized .school" means and includes any school or institution of learning which has for its purpose the teaching of the theory, method, profession, or work of massage technicians, which school requires a resident course of study of not less than two hundred hours to be given in not less than three calendar months before the student is furnished with a diploma or certificate of graduation from the school or institution of learning showing the successful completion of the course of study or learning.. Schools offering correspondence courses not requiring actual attendance of class shall not be deemed a "recognized schooI." The city shall have a right to confirm the fact that the applicant lass actually attended . classes in a recognized school for aforementioned minimum time periods; L Such other identification and information necessary to discover the truth of the matters specified in this section as required to be set forth in the application; M. Nothing contained in this section shall be construed to deny to the police department of the city the right to take the fingerprints and additional photographs of the applicant, nor shall anything contained. in this section be construed to dear the right of the department to confirm the height and weight of the applicant (Ord 10 § 1(part),1992) 532.060 Facilities necessary —Regulations. No permit to conduct a massage establishment shall be issued unless an inspection by the city reveals ithat the establishment complies with each of the following minimum requirements: 11+5 156 31 532.060 A. A recognizable and readable sign shall be posted at the main entrance identifying the establish- ment as a massage establishment, provided, that all such signs shall comply with the sign regulations of the city. B. No person shall give, or assist in the giving of, any massage to may other person under the age of eighteen years, unless the parent or guardian of the minor person has consented thereto in writing. G Minimum lighting shall be provided in accordance with the Uniform Building Code, and, in addition, at least one artificial light of not less than forty watts shall be provided in each enclosed room or booth where massage services are being performed on a patron. D. Minimum ventilation shall be provided in accordance with the Uniform Building Code. E. Adequate equipment for disinfecting and sterilizing instruments used in performing the acts of massage shall be provided. F. Hot and cold running water shall be provided at all tames. G. Closed cabinets shall be provided which cabi netf'shall be utilized for the storage of ciean'linen. H. In any establishment in which massage services are rendered only to members of the same sez at any one time, such persons of the same sex may be placed in a single separate room or the operators of the massageestablishment may elect to place such person of the same to in separate enclosed rooms or booths having adequate ventilation to an area outside the room or booth while massage services are being performed. I. Adequate bathing, dressing, locker, and. toilet faciliities shall be provided for patrons A minimum of one tub or shower, one dressing room containing a separate locker for each patron to be served, which locker shall be capable of being locked, as well as a minimum of one toilet and one wash basin shall be provided by every massage' establishment; provided, however, that if male and female patrons are to be served simultaneously at the establishment, separate bathing, a separate massage room orrooms, separate dressing and separate toilet facilities shall be provided for male and for female patrons J. A separate wash basin shall be provided for each portion of a massage'establishment wherein massage services are performed for the individual use of each person performing massage services. The basin shall be provided with soap and hot and cold running water at all times and shall be located within, or as close as practicable, to the area devoted to the performing of massage services. In addition, there shall be provided at each wash basin, sanitary towels placed in permanently installed dispensers. K All walls, ceilings, floors, pools, showers, bathtubs, steam rooms, and all other physical facilities for the establishment must be in good repair and maintained in a clean and sanitary condition. Wet and dry heat rooms, steam orvapor rooms, or steam orvapor cabinets, shower compartments, and toilet rooms shall be thoroughly cleaned each day the business is in operation. Bathtubs shall be thoroughly cleaned after each use. L Clean and sanitary towels and linens shall be provided for each patron of the establishment or each patron receiving massage services. No common use of towels or linens shall be permitted. (Ord.10 $1(part),1982) 532.070 Permit procedures. A. Any applicant for a permit pursuant to these provisions shall personally appear at a place designated by the city manager at a reasonably cionvenient time, if so requested by the city manager, and in - such event shall present to the city manager or to the police department any. reasonably requested information supplementary to the aforementioned described information. The city manager shall have a reasonable time in which to investigate the application and background of the applicant. Based on the investigation, the city manager, or his representative, shall approve or deny the permit. B. The building official, the fire department, and the county health department shall inspect the premises proposed to be devoted to the massage establishment and shall make separate recommendations to the city manager concerning compliance with the foregoing provisions. C. The city manager shall grant a permit to the establishment if all requirements for a massage establishment described in this chapter are met and shall issue a permit to all persons who have applied to perform massage services if qualified as set out in this chapter, unless it appears that any such person has deliberately falsified the application or unless it appears that the record of the person reveals a conviction of a felony or a crime of moral turpitude. 157 116 r 3 • • D. Any person denied a permit pursuant to these provisions by the city manager may appeal to the city council in writing, stating reasons why the permit should be granted. Tbereupon, unless an adjustment of the matter is then made by the city manager satisfactory to the appellant, the council may grant or den the permit and the decision shall be final upon the applicant. Also, the council may elect on its own motion to review any determination of the city manager granting or denying a permit. E. All permits issued under this chapter are nontransferable; provided, however, a change of location of a massage establishment may be permitted pursuant to the provisions in this chapter. (Ord. 10 § 1 (part),1982) 5.32.0$0 Display of permit. Every person, association, firm or corporation to whom or for which a permit has been granted shall display the permit in a conspicuous place so -that it -may be readily seentypersons%entering the premises' where the massage, bath, or treatment is given. (Ord.10 § 1(part),1982) 532.090 Change of location. A change of location of any of the aforementioned and described premises may be approved by the city manager, provided all ordinances and regulations of the city are complied with and the change of location processing fee (per council resolution) is deposited with the city. (Ord.10 § I (part),1992) 532.100 Employees. It shall be the responsibility of the holder of the permit, for the massage establishment or the employer of any persons purporting to act as massage technicians, to insure that each person employed as a massage technician has first obtained a valid permit pursuant to this chapter. No registered massage technician aide may independently practice the acts of massage, but be may, as a massage technician aide, assist a technician in the acts constituting the practice of massage under the immediate personal supervision and employment of a registered massage technician, but the aide may assist only whine the massage technician is personally present with the patron, and the aide may not perform massage services. Any massage technician aide shall comply with the requirements of Section 532050 except for subsection K thereof. (Ord.10 11 qm ),1982) 532.110 Inspection. The building official, fire department, and police department may, from time to time and at least twice a year, make an inspection of each massage establishment in the city for the purpose of determining that the provisions of this code are. Met. (Ord. -10 $1(pan),1982) 532.120 Records of treatment Every person, association, firm, or corporation operating a massage establishment under a permit as provided in this chapter shall keep a record of the date and hour of each treatment, the name and address of the patron, and the name of the technician administering the treatment. The record xW be open to inspection by officials charged with the. enforcement of these provisions for the purposes of law enforcement and for no other purpose. The information furnished or secured as a result of any such inspection shall be confidential. Any unauthorized disclosure or use of such information by any officer or employee of the city shall constitute a misdemeanor and the officer or employee shall be subject to the penalty provisions of this chapter, in addition to any other penalties provided by law. Identical records shall be kept of treatments rendered off the business site, and, in addition, shall describe the address where the treatment was rendered. The records shall be maintained for a period of two years. (Ord.10 1 1(part),1982) MOO Name of business. No person permitted to do business as provided in this chapter shall operate under any name or conduct his business under any designation not specified in his permit. (Ord.10 § 1(part),1982) 117 158 33 532.140 53L140 Revocation and suspension of permit. A. A permit issued under authority of this chapter may be suspended for violation of any of its provisions or for fraud or misrepresentation in the permit application, but no permitsball be revoked until after a hearing has been held before the city manager, or his designee, to determine just cause for the revocation; provided, however, the chief of police may order any permits suspended pending the hearing, and it is unlawful for any person to carry on the business of a massage technician or to operate as a massage establishment depending upon the particular type of permit which has been suspended until the suspended permit has been reinstated by the city manager. Notice of the hearing shall be given in writing and served at least five days prior to the date of the hearing thereon. The notice shall state the ground of the complaint against the holder of the permit, or against the business carried on by the permittee at the massage establishment, and shall state the time and place where the hearing will be had following the five-day notice period. B. The notice shall be served upon the permit holder by delivering it to the persorr or by leaving the notice at the place of business or residence of the permit holder in the custody of a person of suitable age and discretion. In the event the permit holder cannot be found, and the service of the notice cannot be made in the manner provided in this section, a copy of the notice shall be mailed, postage fully prepaid, addressed to the permit holder at his place, of business or residence a at least five days prior to the date of the hearing. (Ord.10 f 1(part),1992) 532.150 Sale or, transfer. A. Upon the sale or transfer of any interest in a massage establishment, the permit and license shall be null and void. A new application shall be made by any person, firm, or entity desiring to own or operate the massage establishment. A processing fee (per council resolution) shall be payable for each such application involving sale or other transfer of any interest in an existing massage establishment. The provisions of this chapter shall apply to any person, firm, or entity applying for a massage establishment permit for premises previously used as such establishment. B. Any such sale or transfer of any interests in an existing massage establishment or any application for an extension or expansion of the building or other place of business of the massage establishment, shall require inspection and shall the compliance with this chapter. (Or& 10 g 1(part),1982) 532.160 Applicability of regulations to existing businesses. The provisions of this chapter shall be applicable to all persons and businesses described in this chapter whether the activities described in this chapter were established before or after the effective date of this chapter. (Ord.10 1 1(part),1982) 532.170 Violation and penalty. A. Every person, except -those persons who are specifically exempted,* this chapter, whether acting as an individual, owner, employee of the owner, operator or employee of the operator, or whether acting as a mere helper for the owner, employee, or operator, or whether acting as a participant or worker in any way, who gives massages or conducts a massage establishment or room, or who gives or administers, or who practices the giving or administering of steam baths, electric light baths, electric tub baths, shower baths; sponge baths, vapor baths, fomentation, sun baths, mineral baths, alcohol rubs, Russian, Swedish, or Turkish baths, or any other type of baths, salt flows or any type of therapy or who does or practices any of the other things or acts mentioned in this chapter without first obtaining a permit so to do from the city or violates any provision of this chapter shall be guilty of a misdemeanor. 19. Any owner, operator, manager, or permittee in charge or in control of a massage establishment who knowingly employs a person performing as a massage technician as defined in this chapter who is not in possession of a valid permit or who allows such an employee to perform, operate or practice within such a place of business is guilty of a misdemeanor. G Any massage establishment operated, conducted, or maintained contrary to the provisions of this chapter shall be and is declared to be unlawful and a public nuisance and the city attorney may, in addition to or in lieu of prosecuting a criminal action under this char, commence an action or actions, proceeding or proceedings, for the abatement, removal and enjoinment thereof, in the manner provided 118 159 5.32.170 by law; and may take such other steps and may apply to such court or courts as may have jurisdiction to grant such relief as will abate or remove the massage establishments and restrain and enjoin any person from operating, conducting or maintaining a massage establishment contrary to the provisions of this chapter. (Ord. 10 § 1 (part), 1982) ISO 119 (La Quite 9-96) Oct-13-00 02:20am From—RUTAN i TUCKER LLP, ATTACHMENT 3 L w TAN nn,e3;/raw.a CMw.rn• •••••••.•ymurr#lR"rl'.•..«w0La. Tan.na»M[w itt[u n•N •�ryaI�...K.wulek• C�•.n•L.c.. ca,ae nvlrvK.a' . own TOW. I,'o' ••w♦ .+ wnP wr.r In.tanu.[ n xwTr'r � a^I vGry wVn p...waC w . '.n.. n CLW..ue niw+rl lu . Dun n�a K.P PwawnT[ m .r .. �wwwa +C-.•vLw .A _ CKER; „.., n.0 w un.....+ I n.GOLw[ .-[ ,. � (rr4.LT ry Mu[!a , ..--.[a[w trK��T•.�.v�� . � wnnrr^• uann ..t...a nn.ns0+ .ww\rv.w ,.Cw. rw • .oaxna0 . .. r/ , alnn f iwawca1 w•t Irv. a. _... C J .Oiw. n wria n•:. .ul I� nnK.[nl P4ac Iuwa.en>[ v lOnn I pwnJ.� • w.CMlDr aW w.CnnL. i�Tt[a CwKu[v CMiIT �rAn [II Wn.T [w ui.i;n� KO.w mow• A T T O R N E Y S A T L A W -wr ont ROilaTi o uwNt:K.n aMa.wp IKnx.cR[ rnlbuaD nun a^ Kr.+wDw nUn,.. nt. r% win ww.i[w nail ).M.—D PunD+� ..aOn inJw.t o... I.•rn..w-> an - . ..Orar wuaUn .- a.•iw[Oan t � [. e RTNER+r+I0 INCLuuINC PROFtwONAL IUKPO2AT1Or4S en ANTON nOutFvA.:D. FOVK7k1NTr&FLt1ulc anv.nr urwa[ CurfoW l r P a nrw• .n;n�K T dawn rrr.nni .fn.wuc .OnT¢v.D[u MYwDan eucn.\aw Ta.Gw pvrv(ri a-••.a.nwaw .s n.n w-,.Tom r. IOnn wnra.al/ nwcn.ry C.ns� ca.n 1 •Cutnn a.� n•o+n.� COSTA M. CALICOII Nln 92e.-a-19ya pIn 11 nr M w�>n�nlr ..«Tn a r+..•I • rnuu. w w,w n..aT 7,..—,,aLn C—R ar CO.•� •a,aL...w. DIRECT ALL ewAIL Tu 1,OST UFr ICE ACA 19Su Irv.. wO.uvT. w.un -..Tr. a.,.rcr . - a —T [ .-c +ao D r• - COSTAhTkan CALl OKAIIA 92D2a-tySO .Y la..+.OL wawlu inC1..Paa+p r. mt IN.na .. MP/w 4.wn a+t[avnvt.U. .wn•, fww.w.4. ... 1pi7 FA1aE 719-546.90J5 TCLEPnUrvc A -oil-S0Pn IN IERrhEr ^DARES,) www r,wa rnm -'•K'w . rn.eo*".o\e vn.ly .,CIGw ,.� ., cwl.,,. nna/6.•o[na�u wna.. wenpOst �OKrOP+t.o,. MEMORANDUM TO: Thomas P. Genovese, City Manager FROM: John Ramirez Allison LeMoine-Bui DATE: October 13, 2000 FILE NO.: 015610-0002 RE: Review of Proposed Model Massage Ordinance for the Coachella Valley I. Introduction You have asked us to review the proposed Coachella Valley Model Massage Ordinance ("Model Ordinance") and to analyLe how it differs from the currently-enfbmed "Massage, Baths and Similar Businesses" ordinance of the City of La Quinta ("City"). 11. Brief Answer As it pertains to massage therapy, the Model Ordinance contains comprehensive standards for licensing and, in some areas, is even more stringent than the Cltyls "Massage, Baths and Similar Businesses" ordinance ("La Quinta Ordinance')- However, the penalties for violating the Model Ordinance are more lenient than those for violating the La Quinta Ordinance, and the Model Ordinance does not regulate establishments offering, or persons who administer, baths (collectively, "Baths"), both of which are regulated by the La Quinta Ordinance. Therefore, if the City adopts the Model Ordinance, it may want to consider adopting it in a modified format, to include regulation of Baths, or maintaining a modified version of the La Qlunta Ordimce, which only regulates Baths. III. Analysis 882101500.0002) % 3 124851 02 41U/13100 C 10-13-00 13:13 RECEIVED FROM:+ P-02 Oct-13-00 02:20Pm From-RUTAN i TUCKER LLP, + T-573 P_03/04 F-346 F,UTAN &LRJCKER1 i n. n , T � e .. Thomas P. Genovese, City Manager October 13, 2000 Page 2 Our review of the Model Ordinance focused on standards for licensing and enforcement. A summary of our review is set forth below. 1. Standards for Licensing The standards for licensing contained in the Model Ordinance are similar to, but are generally more stringent than, those in the La Quinta Ordinance. For example, the Model Ordinance requires that an applicant for a massage therapist permit graduate with at least 300 hours of study, whereas the La Quinta Ordinance requires only 200 hours of study_' Additionally, the Model Ordinance requires the school from which a diploma or certificate of graduation is issued to be licensed or approved by the state, whereas the La Quiilta Ordinance merely requires the school to be "recognized." The application process for massage therapists and for massage therapy establishments, including the information and documents required to be submitted, is similar under both ordinances. However, the Model Ordinance generally requires additional information to be submitted. For example, in order to obtain a massage therapist permit, the Model Ordinance requires submission of fingerprints, a driver's license or identification number, and extensive personal information (e.g., employment history for the past ten years). Additionally, a permit issued pursuant to the Model Ordinance expires after one year, whereas a permit issued by the City does not appear to have any explicit term. Annual licensing would provide the City with added regulatory capability, but it would also impose additional administrative burdens on the City. For a massage therapy establishment permit, the additional submissions required by the Model Ordinance include the days and times of operation, a fee schedule, the other types of businesses which will be operated on the premises, and proof of the applicant's interest in the real property on which the establishment is to be conducted. Regarding the actual facilities required to operate a massage therapy estabishment, the Model Ordinance comains some extra detailed requirements, such as a one -person per room limitation (even if the patrons are the same see:), separate cabinets labeled for the storage of clean linen or soiled linen, a requirement that all insuumenis be sanitized after each use, and a littut on the hours during which a massage therapy establishment may be operated. One additional key difference between the two ordinances is the availability of certain records to public officials. The La Quinta Ordinance authorizes the City to review all of a ' However, the L4 Quinta Ordinance also imposes a time limitation: the course of study must have been given in not less than three calciidar months before the student is furnished with the diploma or certificate of graduation. 8u2J015610-0Uu2 124851 02 ,,10/13/00 r1�6�2 10-13-00 13:19 RECEIVED FROM:+ P.03 Oct-13-00 02:21Pm From—RUTAN & TUCKER LLP, T-573 P.04/04 F-346 JTAN 8JjJCKER1 n t • J n .. .♦ n� � Thomas P. Genovese, City Manager October 13, 2000 Page 3 massage therapy establishment's records, including records regarding the patrons of the establishment. The Model Ordinance would not permit the City to inspect patron records_ 2. Enforcement The enforcement provisions of the Model Ordinance are generally more lenient than those of the La Quinta Ordinance. The La Quinta Ordinance provides that conviction of any violation is a misdemeanor. The Model Ordinance provides that conviction of any violation is an infraction and also contains a maximum penalty schedule for multiple convictions of the same offense which occur in the same twelve month period. (I st - $250; 2r" - $500; 3r0 - $750; 4;" - $1,000)_ The Model Ordinance provides that the City may, as an alternative, issue an administrative citation or an infraction or misdemeanor citation upon the occurrence of the same offense on a separate day. The Model Ordinance permits the City Manager to deny, suspend or revoke a permit if a violation has occurred, prior to holding a hearing. A permitee or applicant may then appeal any such decision to the City Council and a hearing will be held. The La Quinta Ordinance authorizes the City Manager to deny a permit. If the applicant appeals the decision to the City Council, the City Council makes its determination of whether to uphold the denial or issue the permit without holding a hearing. In the case of a permit revocation, the City must hold a hearing prior to revoking a permit. Therefore, adoption of the Model Ordinance would result in a greater number of hearings, an added administrative burden on the City. W. Conclusion Although the Model Ordinance is more comprehensive in its treatment of the application process and licensing procedures, the City's enforcement mechanisms would be reduced if it adopted the Model Ordinance. Moreover, the Model Ordinance does not apply to Baths_ Therefore, if the City adopts the Model Ordinance, it may desire to either modify it to include appropriate references to Baths, or to maintain the La Quinta Ordinance, in a modified form. Should you have any questions regarding this Memorandum, please do not hesitate to contact either John Ramirez or Allison LeMoiue-Bud. SSv015610-woe 124951.02 910/13/00 r. 3 1.6 1 10-13-00 13:19 RECEIVED FROM:+ P.04 ATTACHMENT 4 REGULATORY OPTIONS INVOLVING SSG A. SSG provides fingerprinting services to City licensing LJ vvv jriCovid2s fingerprinting and acts as central license coordinator to issue City approved Massage Therapist licenses. SSG also acts as a database for violations by individuals C. SSG licenses Massage Therapists Only — Cities License Massage Establishments in their jurisdictions D. SSG licenses Massage Therapists and Establishments under Establishment zoning, building and other similar City standards BENEFITS TO CITIES Quick turnaround on fingerprinting REGULATORY DRAWBACKS 1. Lack of Uniformity of Licensing for Massage Therapists 2. Enforcement Problems across Jurisdictional Boundaries 1. Quick turnaround 1. 2. Central processing of 2. licenses with uniform numbering system and appearance. 1.- Same as Above 2. Uniformity of Therapist Licensing through one centralized agency 3. Utilizes existing hearing and regulatory processes established for taxicab ordinance 4. Eliminates Enforcement problems across jurisdictional boundaries 1. Relieves Cities of all licensing responsibilities and hearing/appeal requirements 2. Utilizes existing hearing and regulatory processes established for taxicab ordinance 3. Cities maintain control over zoning, building and any other areas involved in the process 4. Single uniform ordinance applies to licensing of both establishments and individual Massage Therapists Same as Above Database maintenance of violations by therapists is dependent upon individual reporting by cities. 1. Eliminates previously listed Drawbacks 2. Separate licensing of Establishments by Cities gives up some regulatory leverage that comes with single agency licensing 1. Risk of misperception < loss of zoning, building or planning authority 2. Perception of loss of City autonomy 3. Businesses aggrieved by licensing denial would go to hearing before a body other than their elected officials 164 r'39 OPTION CHOSEN ACTION REQUIRED BY ACTION REQUIRED BY SSG CITIES' Option A. No formal action required - Referral of Massage charges established for use License Applicants to SSG of fingerprinting equipment for Fingerprinting (if within would apply and be paid by existing or future ordinance applicants structure) Adoption of Model Massage Ordinance to participate in valley -wide reciprocal licensing Follow-up to ensure reciprocal exchange of information Option B. SSG Board Approval for Adoption of Massage Provision of Service and Ordinance Structure to Establishment of Charges participate ire valley -wide for SSG to Perform licensing database. Functions Effective mechanism to ensure reporting of information required to share violations among jurisdictions Option C. SSG Board Approval for Approval of Implementation SSG to undertake licensing Agreement for SSG to responsibilities if requested license Massage Therapists by 2 or more member only. Repeal of any jurisdictions by existing ordinance Implementation Agreement. provisions related to Adoption of Ordinance licensing of Massage licensing Massage Therapists only. Therapists Option D. Same as C. but Ordinance Same as C. but City would adopted by SSG would also repeal licensing include licensing of requirements for Massage Massage Establishments Establishments and Therapists but maintain zoning, planning and building require ments. ' Particularly as to Options A and B, this chart is not meant to be exhaustive about requirements that the cities may need to meet - each city needs to determine for itself the status of its existing ordinance, whether to adopt a model ordinance that tracks that of other cities and any other steps it may need to take to create an effective valley -wide program. 16 rA 0 ce4t,, 4 4 Qum& COUNCIL/RDA MEETING DATE: December 19, 2000 ITEM TITLE: Consideration to Authorize the City Manager to Enter into a Reimbursement Agreement for the Construction of a Wall on the West Side of Washington Street from Avenida La Fonda to Avenue 52 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to enter into a Memorandum of Understanding for a 50% cost share for a wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 with Tradition Club Associates, LLC, contingent upon the approval of the wording by the City Attorney; and Approve an appropriation in an amount not to exceed $54,000 from Account #250- 000-300-290, Transportation Developer Impact Fee. The Tradition Club Associates, LLC (Tradition), is proposing to build a wall on the west side of Washington Street from Avenida La Fonda to Avenue 52. This wall will be consistent with the existing wall on the east side of Washington Street. The quotes received by Tradition are not inclusive to all costs necessary for construction of the wall. Through City evaluation, it is projected that the wall may be more expensive than outlined in the quotes. The projected additional cost is to account for an increased wall height (projected to result from an acoustic analysis), an acoustical study, professional design services, inspection, material testing, permit fees, construction management, and contingency. The wall must be a sound wall in order to qualify for Development Impact Fee (DIF) funding. This project was not anticipated in the City's Capital Improvement Program (CIP) and it is not part of the approved Fiscal Year 2000/2001 Budget; therefore, an additional appropriation is required. This project is identified in the DIF Study. The DIF Fund for acoustical walls as presented in the DIF Study of May 1999 provides an allocation of $54,000 for an acoustical wall on the west side of Washington Street. The Transportation DIF (Account No. 250-000-300-290) has adequate funding to participate on an equal cost sharing basis with Tradition. 166 T:\PW DEPT\COUNCIL\2000\001219a.wpd This work is being funded by the Developer and City collected DIF. The work is being completed by the Developer; therefore, prevailing wages do not apply. This may result in a cost savings. On September 28, 2000, the City received a letter from Tradition regarding a proposed wall on the west side of Washington Street from Avenida La Fonda to Avenue 52. A copy of that letter is included as Attachment 1. In this letter, representatives of the Tradition stated that it was their desire to have a wall constructed on the west side of Washington Street from Avenida La Fonda to Avenue 52. This wall would be consistent with the existing wall on the east side of Washington Street. The design engineer for Tradition is the Keith Companies (TKC). City staff will review, comment, and approve the plans prior to construction. The City will ensure that the wall meets all code provisions and is consistent with the existing wall on the east side of Washington Street from Calle Tampico to Avenue 52. During the November 21, 2000 City Council Meeting, this matter was discussed with the recommendation for review by Staff. During the December 5, 2000 City Council Meeting, the City Council awarded the design contract for the Citywide Street and Sidewalk Improvements to TKC. As part of that project, TKC will design a 6' sidewalk on the west side of Washington Street from Avenida La Fonda to Avenue 52. TKC will coordinate both designs so each project may be built without impacts to the other. On December 7, 2000, staff met with Kris Schulze from TKC and Christina Dores, Architectural Review Coordinator for Tradition, to discuss issues relating to a comprehensive scope development and preliminary budget for this wall. Included as Attachment 2 is a draft Memorandum of Understanding (MOU) that has been completed by City staff and the City Attorney. Staff will continue working with the City Attorney and representatives of Tradition in order to complete an MOU that is mutually acceptable. 167 002 T:\PW DEPT\COUNCIL\2000\001219a.wpd The alternatives available to the City Council include: 1 . Authorize the City Manager to enter into a Memorandum of Understanding for a 50% cost share for a wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 with Tradition Club Associates, LLC, contingent upon the approval of the wording by the City Attorney; and approve an appropriation in an amount not to exceed $54,000 from Account #250-000- 300-290, Transportation Developer Impact Fee; or 2. Do not authorize the City Manager to enter into a Memorandum of Understanding for a 50% cost share for a wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 with Tradition Club Associates, LLC, contingent upon the approval of the wording by the City Attorney; and do not approve an appropriation in an amount not to exceed $54,000 from Account #250-000-300-290, Transportation Developer Impact Fee; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vog Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . September 28, 2000 letter 2. Draft MOU TAMDEMCOUNCIL\2000\001219a.wpd 003 NUV-2&-edoo 14; 1 1 I KHU1 I 1 urq UJLr I,LUC (bO �,b4 d',55b h'. Lac ATTACHMENT 1 September 28, 2000 Via fast class mail Mr. Jerry Herman Community Development CITY OF LA QUINTA 78-495 Calle Tampico Post Office Box 1504 La Quinta, CA 92253 Re: Washington Street Wall Dear Jerry, It is the desire of Tradition to have a wall constructed on the west side of Washington Street, running north and south, between Avenue 52 and Aveinda La Fonda. The wall would match the existing wall on the east side of Washington Street. This area is part of the main thoroughfare to the La Quinta cove area, Tradition, PGA WEST, The Citrus, and many other First-class developments, and should have the level of quality that is seen throughout this area. The City has done a great job with the landscaping along Washington Street and this area seems to be the only weak link The unfinished area takes away from the rest of the landscaping and ambience which has been created along Washington Street. It is my understanding that funds are not appropriated in the City's 5-year Capital Improvements Plan for this item, Tradition would pay for half of the wall improvement, if approved by the City to be built at this time. Included are two quotes for this work which range in price from $32,500 to $37,500. A 5rm yo l David Chapman President /cjd Enclosures Smv S,kLES & 1viAK,:B :4•S �:? x rL 76Uh6�,• �(K57 TEL: W/5d<<--3.355 X! 'G;� -369; -ti:: %bCi5t5�6.7d�5 �nx; 76C/Sb4 2_356 F.ax: % e 60/56s-5 8 7,8505 CLn ?vENUE 5:. • L. Qu;NTA - CA.92253.1120 169 �' 0 5 IYUV—CG—C✓ UU L"- .L" r 1 I\i',L. 1 . V11 -1 -- Proposal n U" NG 44149 e2--A01 WMa HALL F11). I BERMUDA DUNES. Cif rdai I (70 ) 34$ Al2 FAX 300-OM PROPOSAL SLIBMI'YfED TO: NOW T FILE NO1 1531 Iwe hwebrBUNION 'a"ftebo" and sa' ew fen Wall on West side of Washington St. to match existing wall on East side of street. Wall to start at Planter Wall on Ave. 52 & Washington, heading North up to Ave. La Fonda. Wall to be constructed to meet City Codes. Plastered both aides with Tile on one ( 1) side. Approximately 590 1-1n. ft. x 6' S11 high. Footing spoils to be spread on each side of wall. Excludes: Survey, prints if necessary, any columns or planter areas on La -Fonda comer, landscaping and Planning Dept. Fees, if any. Melia Bo w aft _ pewma Basle iwnL" .O— _..�- r+w �w � ara laamo�"w son Ina na v.e w��epe.er X Mvear"y tkan 1 Palms I X j {I---.—�—. Xy X Ram G+GtWa q d W0111 +( ohor q ~a 0069 LAW � x �- .. ' "' a.nr X &WI X mono ca "VII'Aw x AN Wv We V For C*0*4 l M AAIYy.1. 0. W NO ?hit -Seven Thousand Five Nun es„Eleven dollars (s 37iS11.00 with payrlfrrt :� i�c snuff ,* t:�rtriu; __ ,,,p�LlS�g�ement AvUlori *d 81grwhoo NQ'tS. Thp PrR*0*W r=Y bo *khdliawevy us it not 4L040ttld in wriintt 'aldtib+ un (10I days. Acci puma or<Wo—O�L The ebms D&44. Weciiioatiorla tad Wuk1'ifc?ms lira 046**0 49 are 1104hy ecceptvd. You an auftliaed to de Me swr> vs owmea Payr!,en! VA be M466 M oulpned ubeve, ACC4ptQ4-. Signature Dom 09mator 170 ivuv—ee—ewQw 14- lr i rcnut i 1'Ji`4 uuL-r k..LUD (OeJ DG4 e-)DO r. ✓.J4 FRDM . S. K. Wheelock r r+n iru. - -- -- - - 11�- PROPOSAL From: S.K. Wheelock Masonry PO Box 12459 Palm Desert Ca. 92255 Ca. Lic, No. 381984 Phone (760) 837-0289 Fax (760) 346-0409 To: Tradition 78505 Old Avenue 52 LA Quinta, Ca. 92253-1120 Phone (760) 564.3355 Fax (760) 564-2356 ATTN: Ch dsdna J. Dores Scope: 09-07-00 I. Wall on west side of Washington Stzcct to match existing wall on east side of street. (8 inch wide block) 2. Wall to start at Planter Wall on Avenue 52 and Washington, heading north up to Avenue La Fonda. 3. Wall to be constructed to meet city codes. 4. Install the on one side. 5. Approximately 590 lineal feat x 6'8" high. 6. Footing spoils to be spread on each side of wall. Excludes: Stucco Bid Price: $32,450.00 Thank You, S.K. Wheelock Masonry Scott Wheelock Acceptance: Date COO !VU'J-CC-GCJU✓J 1,4. 1 J rCn{J t ! 1 IA 4 UUI..r Maem Must be paid prier to or. lens of appik atioe. Any oxwptlom mvgt we Opp ow by T"M COundh. sd.r6: WdMr� wr...�i �.....► Ir -..1.�1�� �ra�- � �1.. ���...� �__ r._ _ _._ vmpw. .• .-w..w Pre A ice Review w -w ^a - "Pr rlahwi= mmumW1en ortown Ground No Fee Use by Spedal Review $500,00 Adminlatrative Review of Shared Parking and/or $4S.00 of sloe Parklng Lots ImIWIng RecordIm Fees Appeals to Board of Adpwnw►t $250.00 Zonl Variance RezomLn.9 ResidenUal Zone R3 RIA R2 R3 MW 300.00 Baseplus 10.00 ac Rezoning Nonresidentlal Zone (81, 82,11,12) $300.00 Base plus $50.00 /ac if 0 to 10 ac Pius $40.00/ac if 10.01 to 25 ac Plus $30.00/ac if 25.01 to So ac Plus $25.00/ac if 50.01 to 100 ac Plus $20.001ac if 100.01 or mom ac %tc:5 PO No Fee PD Zonlmq Regulations $500.00 Preliminary PO SiOt Plan $500.00 Base plus $30.00laic If 0 to 100 ac Plus $25.00/ac If 100.01 to 320 ac Plus $20.00/aC If 320.01 to 640 ac Plus $15.00/ac If 640.01 to 1000 ac Plus 10.00 ac If 1000.01 or more - Final PID Ste Plan SS00.00 Major PO Modification (Amendment) $1,000.00 ease (for site plan and zoning regulations) plus acne fee. Acreage lee is based on portion of site affected by hire Plenmvv craw -if Planning ancfar deberv*w nature of change is a • Umvp e1w isive rewr the full fee based upe Lobel site act a sWI be appli4 Minor AdminWatNe PO Modiftbon $150.00 Amendment sketch Plat $200.00 Base plus $5.00laic Credited to cost of PrelWnarvPleat Prellml Plat $350.00 Bm plus wwW of 85. or $155.00 du Preilmina Plat Renewal S0.00 Final Plat ?00.00 Base plusorqmW of 120.%M or $10.00fdu Administradve Plc Re .00 Minor Plat Correc ion Modlflcatlon 100.00 Anrexotlon $500.00 lose Pius $50.00 from 0 to OUR Plus $200.00 from 200.01 to 320 ac Plus $400.00 f mm 320.01 to 640 ac Plus $a00.00 from 640.01 tea 1000 ac Plus l 000.00 from 1000.01 or morwe w Annom0on & DevvJ2pMSI Contract ILSO.00 Vacation of Pula of Record, wghh-af-way $200.00 and 6asenherrt; Recording tees (Payable to Douglas County } Charged at tlrne of rwordng -M&S - $11.00/1st sheet $10.00 each addkkw ai sheet. 8 112 x 11 - 15.00 f!\U2w%Am\ftmU\la AUm.xls Tpwn of Cams Rode LwW Use nppkadan Pape 2 REV: 1199 - .•. roc4 Q*R ORV L VU0�'Zpu.{a*XuT WW--i VU9: ZT 00-90-deS TOTa'- P. _IS 12 n08 ATTACHMENT 2 MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (the "Memorandum") dated , 2000, by and between the TRADITION CLUB ASSOCIATES, LLC, a Delaware Limited Liability. Company (the "Tradition"), and the CITY OF LA QUINTA, a municipal corporation (the "City") outlines the respective obligations of Tradition and City regarding the construction of a masonry wall along the west side of Washington Street, beginning on the southwest corner of the intersection of Avenida La Fonda and Washington Street, and continuing approximately 590 ft. along the west side of Washington Street and terminating at the existing masonry wall located on the northwest corner of the intersection of Avenue 52 and Washington Street, in the City of La Quinta, County of Riverside, State of California. RECITALS WHEREAS, the Tradition has expressed a desire to construct a wall along the west side of Washington Street, between Ave. La Fonda and Ave. 52 to enhance the aesthetics of the approach to their development; and WHEREAS, the Tradition has expressed a desire to participate in the costs of the design and construction of said wall on an equal basis with the City ; and WHEREAS, the City has expressed a desire to participate equally in the costs of the design and construction of said wall with the Tradition. NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: Section 1. Recitals. The foregoing recitals are true and correct. Section 2. Tradition's Obligations a. The Tradition shall provide full payment for all costs associated with the completion of the wall improvements, including, but not limited to, the cost for an acoustic study, professional design services, construction management, construction administration, construction staking, permit fees, and inspection necessary to construct an acoustical barrier/garden wall between the southwest corner of the intersection of Ave. La Fonda and Washington St. and the northwest corner of the intersection of Ave. 52 and Washington St., a distance of approximately 590 ft. b. Subject to approval of the City Engineer or his designee's approval of the contractor(s) selected by Tradition, as set forth in Section 4.b., Tradition shall contract for the professional design services necessary, hire the contractor and administer the project. Approval of selected contractor(s) not to be unreasonably withheld. T:\PWDEPT\STAFF\Downs\Memorandum of Understanding\Tradition Landscape Wall MOU.wpd E009 unreasonably withheld. C. Prior to paying invoices, Tradition shall submit all invoices from its contractors to the City Engineer or his designee for review. d. Tradition shall provide to the City detailed records of all costs incurred and the amounts to be reimbursed on an equal share basis. Section 3. City Obligations a. The City shall reimburse Tradition one half of the costs incurred with the completion of the wall improvements, including the cost for an acoustic study, professional design services, construction management, construction administration, construction staking, permit fees, and inspection necessary to construct an acoustical barrier/garden wall between the southwest corner of the intersection of Ave. La Fonda and Washington St. and the northwest corner of the intersection of Ave. 52 and Washington St., a distance of approximately 590 ft. The total amount that the City reimburses Traditions shall not exceed $ 54,000. Section 4. Design Review and Approval a. The City retains full authority for the design review and approval. b. The City retains the right to review contract(s) with the contractor(s) for approval. Section 5. Mutual Indemnification a. City and Tradition mutually agree to defend, indemnify, and hold harmless each other and each other's employees, officers, invitees, trustees, directors, and agents, individually and collectively, from and against all costs, losses, claims, demands, suits, actions, attorney fees and costs, payments, and judgements, arising from personal or bodily injuries, death, property damage, or otherwise, brought or recovered against any of the above that may arise from or be alleged to be caused by the performance of this Memorandum but not only in proportion to and to the extent that such liability, loss, expense, attorney's fees, or claims for injury, death, or damages are caused by or result from the negligent or intentional acts or omissions of City or Tradition and/or the employees, officers, agents, invitees, trustees, or directors of the indemnifying party. Section 6. Insurance a. City shall require any and all contractors that perform work pursuant to the Memorandum to maintain, at a minimum, a commercial general liability insurance policy, an excess liability/umbrella insurance policy, and an "any auto" T:\PWDEPT\STAFF\Downs\Memorandum of Understanding\Tradition Landscape Wall MOU.wpd 17 4 automobile insurance policy, each at limits of at least $1 million, and a builders' risk insurance policy at 100% of the total cost of the work required pursuant to the Memorandum. b. City shall also maintain, at a minimum, a commercial general liability insurance policy, an excess liability/umbrella insurance policy, and an "any auto" automobile insurance policy, each at limits of at least $1 million. C. The contractor(s) insurance shall be primary both to any Tradition insurance coverage and to the City's insurance policy in the amount of any loss for any claim made that in any way relates to the work or the performance of the work pursuant to the Memorandum. The City's insurance policy shall be primary to any Tradition insurance coverage. Section 7. Contract with Contractor(s) a. Tradition's contract(s) with contractor(s) to perform work pursuant to the Memorandum shall comply with all applicable provisions of local, state, and federal laws, ordinances, and regulations including, without limitation, applicable California Code provisions and all Workers' Compensation requirements. IN WITNESS WHEREOF, Tradition and City have caused this Memorandum to be executed as of the date first above written. TRADITION CLUB ASSOCIATES, LLC TRADITION Approved as to Form: TRADITION Attorney Date By: Date: Name: Title: ATTEST: CITY OF LA QUINTA Approved as to Form: City Attorney By: Date: ��lii�l ►�i . � .. - ATTEST: Date June Greek, City Clerk T:\PWDEPT\STAFF\Downs\Memorandum of Understanding\Tradition Landscape Wall MOU.wpd Date Date 175 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of Approval of an STUDY SESSION: Extension of Time to the Temporary Road Closure of Jefferson Street from Highway 1 1 1 to Avenue 48 PUBLIC HEARING: Approve a request from Granite Construction Company to extend the temporary road closure an additional 51 consecutive calendar days from January 1, 2001 to February 20, 2001 at Jefferson Street from Highway 1 1 1 to Avenue 48. A potential indirect cost savings may be accomplished through claims avoidance by extending the time for the bridge and road construction effort within the street closure area. None. On June 29, 1999, the City Council awarded a contract to construct Phase I of the Jefferson Street Improvement project to Granite Construction Company of Indio, California. Due to right of way acquisition efforts, the project was not scheduled to begin until January 1, 2000. In January 2000, the City met with Granite to initiate construction efforts. At that time certain utility conflicts remained unresolved and it was mutually agreed that Granite would mobilize in February. According to the Contractor's schedule, the work effort associated with the widening of the La Quinta Evacuation Channel bridge is four to five months in duration. In September 2000, the Contractor submitted a proposal requesting to close Jefferson Street from Highway 1 1 1 to Avenue 48 in order to accelerate the bridge work and regain time lost. The Contractor has previously stated if allowed to implement the temporary street closure and detour, they would be able to reduce the work effort duration associated with the bridge construction by two months, thus mitigating any claim for delay. T:\PWDEPT\COUNCIL\2000\001219e.wpd 176 On October 3, 2000, the City Council approved a temporary road closure and detour that began on October 9, 2000, and will expire on December 31, 2000. The detour routes traffic from Jefferson Street or from Highway 1 1 1 to Dune Palms Road or to Madison Street (in Indio) using Avenue 48 from east and westbound directions. The Contractor has maintained the detour for the duration of the closure at no additional cost to the project. The Contractor has maintained access for emergency vehicles and residents in the Indian Wells RV Park and the Wells Mobile Home Park, both located on the east side of Jefferson Street between the bridge over the La Quinta Evacuation Channel and Avenue 48. The intersection at Jefferson Street and Avenue 48 has been converted to a 4-way stop intersection for the duration of the closure. Jefferson Street between Highway 111 and Avenue 48 divides two municipal jurisdictional boundaries. Half of the southern two-thirds of the street lies within the City of La Quinta and the remainder is within the City of Indio. The City of Indio conveyed their verbal support for the closure and formalized approval of the closure at their City Council meeting of October 4, 2000. The City of La Quinta also received correspondence from KSL in support of the closure. The Contractor has applied for a revision to their Caltrans encroachment permit to close that portion of Jefferson Street that lies within the southern Caltrans right-of-way. Emergency services were contacted and had no objections to the closure. Desert Sands Unified School District was notified and coordinated their bus routes in conjunction with the closure. On December 8, 2000, Granite Construction Company submitted a request in writing (Attachment 1) to extend the temporary road closure beyond the previous expiration date of December 31, 2000 to February 20, 2001. This request comes as a result of CVWD not responding to abandon a conflicting waterline in a timely fashion. The waterline was in conflict with bridge support piles on the newly constructed west side of the bridge. The waterline had previously been rerouted by the Contractor and the portion in conflict was available for abandonment by CVWD on August 29, 2000. However, CVWD did not perform the abandonment of the conflicting line until November 17, 2000, thus not allowing the Contractor access to drill and install the piles necessary to support the bridge widening on the west side. In addition, another unforseen delay has been encountered in the process of potholing for utilities to install a waterline for the City of Indio. This delay has occurred as a result of conflicts discovered between the designed water line elevation and previously unknown utilities. The Contractor is awaiting approval of the redesign from the City of Indio. 1r7 002 TAMD EMCOUNCI L\2000\001219e. wpd On December 11, 2000, City staff contacted representatives of the Bob Hope Chrysler Classic to discuss the closure extension. City staff discussed the Jefferson Street project and the proposed closure extension with the Director of the Bob Hope Chrysler Classic and the traffic coordinator of the Bob Hope Chrysler Classic. Both representatives stated that the extension of the closure is acceptable. Since Jefferson Street north of Highway 1 1 1 is in various stages of construction, they felt that utilizing the Washington Street corridor would be a more positive route since it is completed to a six lane facility with landscaped medians. They would also use Dune Palms Road to Avenue 48 and Washington Street from Avenue 48, Avenue 50, and Avenue 52. Dune Palms Road is now completed and provides for two lanes of traffic in each direction between Highway 1 1 1 and Avenue 48. Avenue 48 would also provide for two lanes of traffic in each direction. The Bob Hope Chrysler Classic representative will coordinate with the Riverside County Sheriffs Department to provide traffic control during peak hours and are coordinating their traffic control plan with City staff taking into account the closure of Jefferson Street between Highway 1 1 1 and Avenue 48. The alternatives available to the City Council include: 1. Approve a request from Granite Construction Company to extend the temporary road closure an additional 51 consecutive calendar days from January 1, 2001 to February 20, 2001 at Jefferson Street from Highway 1 1 1 to Avenue 48; or 2. Do not approve a request from Granite Construction Company to extend the temporary road closure an additional 51 consecutive calendar days from January 1, 2001 to February 20, 2001 at Jefferson Street from Highway 1 1 1 to Avenue 48; or 3. Provide staff with alternative direction. Respectfully submitted, // t /-� � Chris A. Vog Public Works Director/City Engineer Approved for submission by: homas P. Genovese, City Manager Attachments: 1. Granite Construction correspondence (12/8/2000) G 0 3 TAMDEMCOUNCIL\2000\001219e.wpd GRM ENT 1 conmumon COMPAng S 922E December 8, 2000 Vali Cooper & Associates, Inc. 78-060 Calle Estado, Suite 21 La Quinta, California 92253 Attn: David Toschak, .P.E., Resident Engineer Re: Jefferson Street Improvements Project No. 99-05 Subject: Request for Temporary Detour :Highway 11.1 to Ave 48 Extension (iontlemen: Due to unforeseen circumstances beyond our control and unavoidable delays to the prosecution of our work, we request an extension to the duration of the temporary detour of Jefferson Street between Highway I I I and Avenue 48. The revised date for the detour removal is proposed as February 20, 2001 to allow for the intended bridge construction work to reach the same point that we had contemplated in our original agreement for roadway closure. This date would also maintain the integrity of our agreement to mitigate potential claim costs, relative to prior unavoidable delays in this area of work, as described in our letter dated September 25, 2000. The causes of this request and calculation of extension are as follows. The first and primary cause for this request is due to the unavoidable delay of the CV WD manifold and waterline abandonment issue. Although we had implemented the temporary detour on October 9, 2000, no bridge work could begin on the West side of the structure until this work was completed by CV WD. After the CV WD work was finally resolved, our CIDI-I pile construction resumed on the West side of the bridge on November 29, 2000. The total impact of this delay is the time from October 9, 2000 until November 29, 2000, which is thirty-six (36) working days. This forms the basis of our request for a thirty-six working day extension of detour duration after December 31, 2000 (original detour removal date) which is February 20, 2001. A second cause for concern is the current Indio waterline delay for re -design of boring pit elevations at Highway 111. During the period of the temporary detour, we encountered unforeseen utility conflicts with the planned grades for this waterline. We are waiting for re -design information from the City of Indio before we can proceed with the completion Page l of 2 79 Southern California Branch 38000 Monroe St. Indio, CA 92203 Phone 760/775-7500 FAX 7601775-8227 v V 5 Page 2 of 2 Vali Cooper & Associates, Inc. December 8, 2000 of this underground system. The completion of this underground work is precursor to the completion of the roadway surface work in this vicinity due to the requirements involved in finishing pipe laying, backfdfing, pressure testing, and chlorinating. It is prudent to to complete the Indio waterline work to the satisfaction of the project specifications prior to installation of roadway surface work above it. We are however, at a loss for predicting the completion of roadway surface work in this area until we receive the required waterline rc-design information. A final thought to consider is the fair return on our investment of additional traffic control expense to implement and maintain the temporary detour. We provided this additional traffic control, at no cost to the City, with the expectation of accomplishing a certain milestone of bridge completion. We also relinquished certain potential claim rights for delay compensation in return for the opportunity to reach that milestone. We believe it is necessary to honor our request for this detour extension in order that we both realize the intent of the original agreement. We have also been contacted by a representative of the Bob Hope Chrysler Classic inquiring about access to Jefferson Street for their upcoming tournament. We suggested that they plan on using Washington Street as the main access to either Avenue 48, 50, or 52 and they concurred that this would be acceptable to them. "Thank you very much for your review of this request and your favorable approval. Very truly yours, )MPANY Cc. J. McQuillen G. Moschopoulos J. Richardson RM 006 .'�'M71�1,Rra AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of Approval of Plans, Specifications, and Engineer's Estimate of Probable Construction Costs and Authorize Staff to Receive Bids for Project No. 97-09, Civic Center Campus Improvements, Phase I STUDY SESSION: PUBLIC HEARING: Approve plans, specifications, and Engineer's Estimate (PS&E) of probable costs; and Authorize staff to advertise and receive bids for Project No. 97-09, Civic Center Campus Improvements, Phase I. The following represents the project budget and funding sources: Arts in Public Places (401-000-466-494) $348,600.00 Infrastructure Funds (401-000-493-000) $183,250.00 Financing Authority (401-000-493-000) $526,174.00 Total Funding: $1,058,024.00 Less Prior Expenditures: $173,613.00 Total Available Funding: $884,411.00 AVAILABLE FUNDING SUMMARY: Total Available Funding for Project Art: Total Available Funding for Project Construction $271,950.00 $612,460.00 181 T APW DEPT\COU NC IL\2000\001219c. wpd Considering the Engineer's estimate for the Phase I improvements in the amount of $899,184.00, the following represents the necessary project budget to complete Phase 1 of the project: Balance for Design: Inspection/Testing/Survey: Engineer's Estimate Phase I Construction: Administration: Contingency: TOTAL: Estimated Phase I Construction Costs: Available Phase I Construction Funding (not including art): Potential Funding Shortfall: $14, 650.00 $69,687.00 $899,184.00 $44, 959.00 $102,848.00 $1,131,328.00 $1,131,328.00 $612,460.00 As illustrated, a potential shortfall exists in the amount of $518,868 between the amount available for Phase I construction ($612,460) and the amount necessary to complete the proposed Base Bid Area improvements ($1,131,328.00). Considering the shortfall is based upon the Engineer's estimates rather than contractor bids, staff is not recommending budget adjustments at this time. However, staff will provide recommendations during the City Council's consideration of award. Funding for Art Features have encumbered $244,498 of the $348,600 allocated for art. Contracts have been executed for: the Bronze Relief Map, Pavement Amenities, Animal Tracks Pavement Amenities and Monument Acknowledgment Areas. This leaves an unencumbered balance of $104,102. Staff is recommending utilizing $75,000 toward the cost of the geyser in the lake considering it as an art feature on the project. The remainder ($29,102) could be applied toward the proposed bridge rail enhancements. The funding currently available for this project is being provided from Arts in Public Places Fund, Infrastructure Fund, and Finance Authority (Civic Center bond proceeds). However, additional funding will likely be required to make up the projected budget shortfall. Therefore, in anticipation of funding that will require prevailing wages, the project will be bid with prevailing wage provisions. 182 T:\PWDEPT\COUNCIL\2000\001219C.Wpd 002 On April 7, 1998, the City Council awarded a contract to the firm of TKD Associates, Inc. (TKD), to prepare an updated master plan for the Civic Center Campus. On August 3, 1999, the City Council selected a master plan concept. The City Council established future building pads and amenity locations. The proposed improvements include grading, irrigation, landscaping, walkways, a sculpture, historical plaza, and a lake with an island and two access bridges. The original estimate completed by TKD of probable construction costs for the master plan selected did not include the costs for the two "truss" type clear span bridges. The original estimate included costs for a simple golf cart type bridge with a culvert opening underneath and was included within the sidewalk estimated costs. The "truss" type bridges selected will add an additional $54,000 to the Engineer's Estimate. The project, as depicted in Attachment 1 (B-1), will improve the aesthetics of the campus, provide a walkway connection between City Hall and the Senior Center and provide landscaping for dust control. In the future, the project may be expanded to include a museum (or other building as chosen by the City Council), library, amphitheater, and/or other amenities. During the September 19, 2000 City Council Meeting, the City Council directed staff and the consultant to investigate the possibility of designing a bridge railing of shorter height to facilitate an artistic railing consistent with the railing of the Washington Street Bridge. Included as Attachment 2 is the proposed truss for the bridge. As can be seen, this truss is 18" high and will facilitate an artistic railing to be placed in the future. City staff will coordinate the design efforts in order to have the design of an artistic bridge railing, consistent with the Washington Street Bridge, completed and installed prior to the end of the construction project. The selection of an artist and the design of the bridge railing may be completed concurrently with the bidding and construction of the Civic Center Campus Project. During previous project scope presentations the project was estimated using the costs to provide only domestic water (Service 1) to serve the project's lake and irrigation needs. Since then, staff and the consultant have researched other sources for irrigation water to serve the site. Two different service scenarios were investigated to provide water for the lake and the onsite irrigation system. The first was domestic potable water from an existing waterline within the site. The second was piping canal water from an existing line in Calle Tampico to the site. �- 183 TAMDEMCOUNCIL\2000\001219c.wpd 003 A cost vs. benefit analysis is as follows; Service 1 - Domestic Potable Water 2" service & meter $ 1,650 Backflow prevention device $ 1,100 CVWD Surcharge $10,350 Construction Cost Estimate $13,100 Service 2 - Canal Irrigation Water Estimated Initial Expenditure to tie-in to existing irrigation line on the north side of Calle Tampico and install a 10" pipeline to the site. Construction Cost Estimate $45,000 Estimated Yearly Consumption Lake (1 ac. x 7 cf.) = 7 Acre Feet Turf (9 ac. x 7 cf.) =B3 Acre Feet TOTAL 70 Acre Feet Service 1 - 70 AcFt x $300 = $21,000 Annual Cost Service 2 - 70 AcFt x $20 = $ 1,400 Annual Cost Difference $19,600 The cost difference between Service 1 - Domestic Potable Water, and Service 2 - Canal Irrigation Water, is a construction cost estimate of $31,900. The additional construction cost results in an increase from the previous estimate completed by TKD. Although the initial construction cost is estimated to be $31,900 higher for Service 2 - Canal Irrigation Water, this would result in an estimated savings of $19,600 per year in annual costs. This cost differential results from a less expensive charge per acre foot for canal water ($20/acre foot as compared with $300/acre foot for domestic water). With a savings of $19,600 per year in water consumption costs, the cost recovery for the initial construction would be realized in approximately 1 .6 years. After that point, the City would continue to save approximately $19,600 per year in water consumption costs. The domestic water line will still serve the drinking fountain on the site via a connection to an existing line that connects the Senior Center with the Civic Center. In June 2000, the City received an Urban Forestry Grant from the California Department of Forestry and Fire Protection. This grant specified 166 15-gallon trees for placement within the Civic Center Campus Site. i •, 004 TAMDEMCO U NC I L\2000\001219c. wpd The design effort is now considered complete for all phases of the project. The PS&E is available for review within the City Public Works Department. Phase I of this project provides for the following; • Site Grading • 10" water line feed to provide canal water to the site • Concrete sidewalks throughout the site • A lake and island with waterfalls and a stream • Two bridges to the island • A geyser within the lake • Hydro seeded turf area throughout the site • 166 15-gallon trees • Drinking fountain • Retaining walls/seat wall at berms in five locations • Artwork as previously listed TKD has completed the base bid items listed above based on their estimate and the funding the City now has available. A number of additive alternates have been included to determine the cost of upgrades to the base bid area. Included with this report as Attachment 3 is a color coded drawing (L-5) depicting all of the site improvements including all additive alternate items not considered part of the base bid. These amenities include the following; • Color paving with light broom finish • Color paving with exposed aggregate • Interlocking pavers • Stone pavers over concrete bases • Historic Plaza Fountain • Tree accent lighting • Boulder walkway lighting • Pole mounted light fixtures • Larger size trees (24", 36", and 48" box trees) • Various shade structure including a pergula at the Historic Plaza, tryst shade structures, gateway shade structures and pavilion shade structures • Exercise stations • Trash receptacles • An outdoor stage • Benches • Gazebo • Color paving with sand finish for future artistic work Depending on the actual bids received and the amount of funding available, the City Council may desire to add some of the additive alternates to the project; however, the basis of the bid award is the base bid items previously listed. 185 005 T:\PW DEPT\COU NCI L\2000\001219c. wpd Considering the City Council's authorization to receive bids on December 19, 2000, the following schedule is anticipated: Authorization to receive bids Bid Period Contract Award Notice to Proceed Contract Completion (six months) Project Acceptance December 19, 2000 December 20, 2000 - February 2, 2001 February 20, 2001 March 15, 2001 September 15, 2001 October 2001 The alternatives available to the City Council include: Approve plans, specifications, and Engineer's Estimate (PS&E) of probable costs and authorize staff to advertise and receive bids for Project No. 97-09, Civic Center Campus Improvements, Phase I; or 2. Do not approve plans, specifications, and Engineer's Estimate (PS&E) of probable costs and do not authorize staff to advertise and receive bids for Project No. 97-09, Civic Center Campus Improvements, Phase I; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Proposed Site Plan 2. Bridge Rail Concept 3. Proposed Site Plan with additive alternate items 186 06 T:\PW DEPT\C0U NC IL\2000\001219c. wpd W � z zQwwwwww qQX � °999 o0 JJ�JJ ZZMgg Wes+ �� 3WMd)dwNN �d)�Qa4owA0 ww��QO�Q�no m of mmmmQmm lll JJ L�� QQQ ���_n�mmmm�mm i j,7 ��. olll. o I I QI uI 6I Q ,w it m gg I3 I� 5 i r1 WL All IQiI lj A7. 4A Al Vol,. 7r Tit!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration to Authorize the City STUDY SESSION: Manager to Enter into a Memorandum of Understanding with the Coachella Valley Water PUBLIC HEARING: District Regarding Irrigation Line Abandonment on Jefferson Street Authorize the City Manager to Enter into a Memorandum of Understanding with the Coachella Valley Water District Regarding Irrigation Line Abandonment on Jefferson Street. Presently, the CVWD irrigation line is in place to serve the property located on the north east corner of Avenue 54 and Jefferson Street (Country Club of the Desert). Country Club of the Desert has informed the City that with their development, they will provide irrigation water directly from the All American Canal. Therefore, the irrigation lines within Jefferson Street may be abandoned in place without relocation or replacement. This Memorandum of Understanding (MOU) ensures the Coachella Valley Water District (CVWD) that if the land were to be developed differently in the future, the City would condition the developer of the parcel to provide irrigation from areas other than Jefferson Street. Approval of this item will allow work to continue on the Jefferson Street project and provide a cost savings to the Jefferson Street project of approximately $250,000. None. 130 TA WDEPT\COUNCIL\2000\001219d.wpd The Coachella Valley Water District (CVWD) currently owns an existing irrigation water main located on the east side of Jefferson Street. The segment that is proposed for abandonment is located between Avenue 52 and Avenue 54 along the frontage of the recently approved Country Club of the Desert development. The existing irrigation main is located approximately 35 feet east of the Jefferson Street centerline, which means it is in a conflicting location with respect to the new street widening improvements for Jefferson Street. As a result, it was the City's original intent, when the Jefferson Street construction contract was awarded, to abandon the existing irrigation main and install a new replacement irrigation main line capable of withstanding traffic loads imposed by the new street improvements. Circumstances have changed in the time frame following contract award by the City for the Jefferson Street widening improvements. The circumstances which have changed are related to land acquisition activities and the consolidation of many land parcels into single ownership by the developer of the Country Club of the Desert. In addition to the ownership consolidation aspect, the developer has sought and received development entitlements from the City for the Country Club of the Desert development. Country Club Properties, LP (CCP), who is the Country Club of the Desert developer, is sufficiently far enough along in planning its irrigation needs and piping system to have informed the City that it has no need for an irrigation mainline along its Jefferson Street frontage. In fact, CCP intends to acquire its irrigation water from existing irrigation mainlines located in Avenue 52 and Avenue 54 and consented to the inclusion of Condition #19 of City Council Resolution 2000-156 for Specific Plan 99- 035 (Attachment #1) regarding approved connection locations and the planned abandonment of the subject irrigation main. It has been conclusively determined there is no need for an irrigation mainline on Jefferson Street between Avenue 52 and Avenue 54 in accordance with the recently approved Specific Plan 99-035. As a result, it is the City's desire to abandon the existing irrigation mainline at the subject location and not replace it. By doing so, the City could save approximately $250,000 that would otherwise be spent if the City does not pursue this proposal. CVWD agrees with this proposal, provided the existing ownership structure and land use plan as delineated in the recently approved specific plan does not change and result in a future obligation wherein CVWD would be responsible for installing a new irrigation mainline at its expense. Therefore, CVWD has requested the City to commit in writing its intent to hold CVWD harmless with respect to any future need to provide irrigation water service along Jefferson Street between Avenue 52 and Avenue 54 as a result of the proposed abandonment without replacement. The form of that written commitment would be an MOU, which is the subject of this report. It is desired that the MOU require the City to condition any future developer of the parcel to the west of Jefferson Street (should the CCP project 191 not go forward to completion) to construct and bear the full costs of constructing a TAMDEPT\COUNCIU2000\001219d.wpd 002 replacement irrigation line west of Jefferson Street (if needed). Although the City does not control the ownership structure for land in the subject area, it does control the future land use plans in that area as a result of the recently approved specific plan. If for some unforeseen reason the current owner decided to abandon its development plans and the land remains in its current parcelized configuration, any of the future land owners of the existing parcels would have to seek City Council approval to implement another land use other than what is currently authorized pursuant to Specific Plan 99-035. If that scenario occurred, the City could approve a revision to the Specific Plan subject to the landowner making its own provisions to acquire irrigation water in accordance with the requirements of CVWD and thus avoid a future obligation for the City and CVWD. CCP is currently grading 600 + acres to implement its first phase of the development and is actively proceeding with other development aspects. CCP intends to submit the first phase final map for plan checking in about four (4) weeks. Once the new final map is approved by the City Council and there is a new parcelized land configuration in the subject area, the potential for the adverse scenario is virtually eliminated. The concept of signing an MOU regarding the subject abandonment without replacement was not conceived until Monday, December 11, 2000, as a result of the continuing discussion the City has had with CVWD regarding this abandonment proposal. This recent development in resolving the abandonment proposal means a draft MOU for City Council review in conjunction with this staff report was not possible. At the present moment, CVWD is withholding its abandonment permit for the subject irrigation mainline. Therefore, in the interest of expediting review and approval of the MOU, City staff requests the City Council approve the concept of entering into an MOU for the subject abandonment without replacement proposal and authorize the City Manager to execute the MOU subject to completing City Attorney review and in accordance with any issues or comments you stipulate as important for inclusion in this approval. The alternatives available to the City Council include: Authorize the City Manager to enter into a Memorandum of Understanding with the Coachella Valley Water District regarding irrigation line abandonment on Jefferson Street; or 2. Do not authorize the City Manager to enter into a Memorandum of Understanding with the Coachella Valley Water District regarding irrigation line abandonment on Jefferson Street; or 3. Provide staff with alternative direction. 19 03 TA WDEPT\COUNCIU2000\001219d.wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: r--I Thomas P. Genovese, City Manager Attachments: 1. City Council Resolution 2000-156 193 TAPWDEPT\COUNCIL\2000\001219d.wpd 004 ATTACHMENT #1 RESOLUTION NO. 2000-156 CONDITIONS OF APPROVAL - FINAL SPECIFIC PLAN 99-035 COUNTRY CLUB PROPERTIES, LP NOVEMBER 21, 2000 less than 1,200 feet away from either of these cross streets. The access point shall have full turning movements and the developer shall install a traffic signal at its expense if and when warranted. 19. If the developer intends to use irrigation water supplied by the Coachella Valley Water District, the connection location shall be made at any location approved by CVWD other than the existing irrigation main located adjacent to Jefferson Street which is planned to be abandonment. 20. The maximum clubhouse height shall allow 10% of the roof area to exceed 40' in height, with a maximum height of 52', with a tower to be a maximum 72' high. 21. The specific plan text shall be revised to reflect the perimeter wall along 54T" Avenue consisting of a combination decorative slump block and wrought iron sections planted with vines or similar planting. All other perimeter areas where the living fence is proposed shall use wrought iron fencing rather than chain link. Along 54T" Avenue plantings of palm trees similar to the south side of 54T" Avenue adjacent to PGA West shall be provided in compliance with the City's Water Efficient Landscaping Ordinance. 194 p:\stan\sp 99-035 cc coa.wpd 00 Tit!t 4 4v Qu&Z AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of Contract Change Order No. 12 to Compensate the Contractor for Asphalt Oil Price Increase and of Contact Change Order No. 13 to Change the Finished Roadway Surface to Rubberized Asphalt, Project No. 99-05, Jefferson Street Improvements, Phase I, Avenue 54 to Highway 111 STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No. 12 to compensate the contractor for asphalt oil price increase; and Approve Contact Change Order No. 13 to change the finished roadway surface to rubberized asphalt. The following represents the project budget and funding sources: SB 300 (401-000-493-485) $713,41 1.00 Infrastructure Funds (401-000-493-000) $2,882,008.00 CVAG Funding (401-000-466-481) $12,589,513.00 TOTAL FUNDING: $16,184,932.00 The following summarizes costs for construction support: Project Design: $1,235,338 Construction Management: $444,494 Materials Testing/Field Survey: $141,635 Right of Way Acquisition: $1,557,863 Administration: $668,010 Total $4,047,340 195 T:\PW D EPT\COUNCIL\2000\00121 9f. wpd The following represents a summary of the project construction budget: Base Construction Contract Amount: $6,866,566 Contract Change Order Nos. 1-1 1: $86,122 Contract Change Order No. 12: $77,880 Contract Change Order No. 13: $267,758 Revised Contract Total: $7,298,326 The combined total of both Contract Change Orders is $345,638. Of this amount, the Coachella Valley Association of Governments (CVAG) will fund 75% ($259,229). The Cities of La Quinta and Indio will fund the remaining 25% ($86,409) based upon the percentage of work being performed within their respective jurisdictions. Therefore, the City of La Quinta's cost share (74.7%) will be $64,548 and the City of Indio's cost share (25.3%) will be $21,861. As illustrated, adequate funding is available to support staff's recommendation. None. The project was bid and is being constructed utilizing prevailing wages. On June 29, 1999, the City Council awarded a contract to construct Phase I of the Jefferson Street Improvement project to Granite Construction Company in the amount of $6,866,566.00. The contract provides for 300 consecutive calendar days in which to perform all tasks listed within the bid documents. Contract Change Order No. 12 (Attachment 1) will allow the substitution of mix designs for the asphalt concrete bid item and will allow compensation to the contractor for excessive increases in crude oil material prices within the last year. The contractor requested change is a claim mitigation for the increased material costs associated with the asphalt concrete item of work. Means of compensation other than a change order are not provided within the specifications and therefore would be claimed by the contractor. As a "Value Engineering" method, the contractor and the construction management consultant recommended a substitution of asphalt mix designs which will provide a cost savings to the City and the added benefit of recycled material usage. This "Value Engineering" technique will also be considered for incorporation into other City paving projects now, and in the future. The contractor will be paid by an adjustment in compensation at agreed unit prices and no time extensions are warranted or approved. TAPW DEPT\CO UNCI L\2000\001219f. wpd Contract Change Order No. 13 (Attachment 2) will allow the substitution of mix designs for the asphalt concrete bid item to provide rubberized asphalt final course with the added benefit of lowering future maintenance and sound attenuation. As with Contract Change Order No. 12, the contractor will be paid by an adjustment in compensation at an agreed upon unit price and no time extensions are approved. The alternatives available to the City Council include: 1. Approve Contract Change Order No. 12 to compensate the contractor for asphalt oil price increase; and approve Contact Change Order No. 13 to change the finished roadway surface to rubberized asphalt; or 2. Do not Approve Contract Change Order No. 12 to compensate the contractor for asphalt oil price increase; and do not approve Contact Change Order No. 13 to change the finished roadway surface to rubberized asphalt; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No. 12 2. Contract Change Order No. 13 197rr}} J�J T: \P W D E MC O U N C I L\2 000\001218f. wpd ATTACHMENT 1 V � OF T CONTRACT: CONTRACTOR: JEFFERSON STREET IMPROVEMENTS HIGHWAY 111 TO AVENUE 54 Granite Construction Company 38-000 Monroe Street Indio, California 92203 Sheet 1 of 3 PROJECT NO.99-05 CONTRACT CHANGE ORDER NO.12 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions. and special provisions of the original Contract. Note: This Change Order is not effective until approved by the Engineer. Below is the description of the work to be done. estimate of quantities. and prices to be paid. The work is segregated between additional work at contract price. agreed price. and force account. Unless otherwise stated, rates for rental equipment if for that which is actually used and no allowance will be made for idle time. Change requested by: Engineer The last percentage shown for work at contract price is the net accumulated increase or decrease from the original quantity in the Engineer's estimate. DESCRIPTION OF CHANGE: This Contract Change Order provides for the following: Revise Section 203-6 `Asphalt Concrete', Sub -section 203-6.1 `General' of the Contract Technical Specifications. The Base Course (2-1/2" max thickness), B-AR4000 shall be substituted by B-AR-4000-RAC consisting of 25% (percent) of RAP (Reclaimed Asphalt Product) in accordance with Section 203-6 `Asphalt Concrete' of the Standard Specifications. Compensation Adjustment for Price Index Fluctuations. This provisions shall apply only to Bid Schedule Item No. 5 `Asphalt Concrete'. Compensation by Adjustment in Compensation at Agreed Unit Price shall be based on the Califomia Statewide Paving Asphalt Price Index. The Agreed Unit Price shall be compensation for paving asphalt used to produce the quantity of asphalt concrete shown in the Bid Schedule. The following Contact Change Order, CCO 13, allows the substitution of C 1-AR-4000 with ARHM-GG-C for the asphalt concrete final course. This Change Order provides for adjustment of compensation for the amount of paving asphalt specified for the C I mix and by means of the CCO No. 13 substitution incorporated into the ARHM final course. No additional compensation adjustment for Price Index Fluctuations shall be made to the quantity of paving asphalt used in the ARHM final course. 198 C:UEFFER-11CONTRA-1%CCOB12-11CCO12.WPD J y Sheet 2 of 3 CONTRACT: JEFFERSON STREET IMPROVEMENTS PROJECT NO.99-05 HIGHWAY 111 TO AVENUE 54 CONTRACTOR: Granite Construction Company 38-000 Monroe Street Indio, California 92203 CONTRACT CHANGE ORDER NO. 12 For this work and in accordance with Section 8.1 `Changes in Contact Price' of the Contact General Conditions the Contractor will be paid compensated as follows: ADJUSTMENT OF COMPENSATION AT AGREED UNIT PRICE item Description Amount 5 Asphalt Concrete (substitution B-AR-4000 with B-AR-4000-RAC) - 218.73 tons of new paving asphalt @ Agreed Unit Price of $120.98/ton = $ - 26,461.95 For this work, and in accordance with Section 8.2 `Negotiated Change Orders' of the Contact General Conditions , the City shall take a credit of $120.98 per ton of as paving asphalt determined for use in Item 5 `Asphalt Concrete' as found in the base course substitution. This sum constitutes full compensation, including all applicable, markups, for this work. Item Description Amount 5 Asphalt Concrete (Paving Asphalt Price index Adjustment for B-AR-4000-RAC (base course and C 1-AR-4000 final course) 651.56 tons of base and 626.67 tons of final course @ Agreed Unit Price of $ 81.63/ton = $ 104,341.91 For this work. and in accordance with Section 8.2 `Negotiated Change Orders' of the.Contact General Conditions , the Contractor will be paid $81.63 per ton of paving asphalt as determined for use in Item 5 `Asphalt Concrete' as determined by paving asphalt content specified for B-AR-4000-RAC and C1-AR-4000 asphalt concrete. No additional compensation shall be made for Price Fluctuations in asphalt concrete incorporated into the work in Contact Change Order 13. This sum constitutes full compensation, including all applicable markups, for this work. 119 C:UEFFER-1\CONTRA-1\CCON12-11CCO12.WPD 'v 0 6 Sheet 3 of 3 CONTRACT: JEFFERSON STREET IMPROVEMENTS PROJECT NO.99-05 HIGHWAY 111 TO AVENUE 54 CONTRACTOR: Granite Construction Company 38-000 Monroe Street Indio, California 92203 CONTRACT CHANGE ORDER NO.12 TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED: $77,879.96 Previous Contract Amt. Through Change Order No. -11 $6,952,687.90 Add/Deduct this Change Order $ 77,879.96 Revised Contract Total $7,030,567.86 By reason of this contract change order the time of completion is adjusted as follows: No adjustment in time Submitted By: Date: Approved By: (City of Indio) Date: Approved By: (City of L.Q.) Date: We. the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes direct and indirect overhead expenses for any delays. Accepted By: Contractor: Granite Construction Company Title: A Nc w Date: ��� %co N C:iJEFFER-11CONTRA-11CCO#12-11CCO12.WP0 007 ATTACHMENT 2 F U C �MOFT19 Sheet I of 2 CONTRACT: JEFFERSON STREET IMPROVEMENTS PROJECT NO.99-05 HIGHWAY 111 TO AVENUE 54 CONTRACTOR: Granite Construction Company 38-000 Monroe Street Indio, California 92203 CONTRACT CHANGE ORDER NO. 13 Pursuant to the terms of the original Contract Agreement. you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. Note: This Change Order is not effective until approved by the Engineer. Below is the description of the work to be done, estimate of quantities, and prices to be paid. The work is segregated between additional work at contract price. agreed price, and force account. Unless otherwise stated rates for rental equipment if for that which is actually used and no allowance will be made for idle time. Change requested by: En is neer The last percentage shown for work at contract price is the net accumulated increase or decrease from the original quantity in the Engineer's estimate. DESCRIPTION OF CHANGE: This Contract Change Order provides for the substitution to Section 203-6 `Asphalt Concrete', Sub -section 203-6.1 `General' of the Contract Technical Specifications as follows: The Final Course (1-1/2" max thickness) Cl-AR-4000 shall be substituted by ARHM-GG-C in accordance with Section 600-2.6 `Asphalt -Rubber Hot -Mixed - Gap -Graded (ARHM-GG)' of the Standard Specifications. For this work and in accordance with Section 8.1 `Changes in Contact Price' of the Contact General Conditions the Contractor will be paid compensated as follows: 201 008 C:UEFFER-11CONTRA-11CCOA13-11CCO13. WPD Sheet 2 of 2 CONTRACT: JEFFERSON STREET IMPROVEMENTS PROJECT NO.99-05 HIGHWAY 111 TO AVENUE 54 CONTRACTOR: Granite Construction Company 38-000 Monroe Street Indio, California 92203 CONTRACT CHANGE ORDER NO.13 ADJUSTMENT OF COMPENSATION AT AGREED UNIT PRICE Item Description Amount — 5 Asphalt Concrete (subsitutation CI-AR-4000 with ARHM-GG-C) 14,250 tons of final course @ Agreed Unit Price of $18.79 ton = $267,757.50 For this work, and in accordance with Section 8.2 `Negotiated Change Orders' of the Contract General Conditions, the Contractor will be paid $18.79 per ton of Bid Item No. 5 `Asphalt Concrete'. This sum, when combined with Bid Schedule Item No. 5 constitutes full compensation, including all applicable markups, for the asphalt concrete final course work. TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED: $267,757.50 Previous Contract Amt. Through Change Order No. -12 - $ 7,030,567.86 Add/Deduct this Change Order $ 267,757.50 Revised Contract Total $ 7,298,325.36 By reason of this contract change order the time of completion is adjusted as follows: No adjustment in time Submitted By: Approved By:. Date: (City of Indio) Date: Approved By: (City of L.Q.) Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes direct and indirect overhead expenses for any delays. Accepted By: 1" Contractor: Granite Construction Company Tide: ���1�Ct_, (' �A ". (t5r�— Date: I Z I l c,. 4 C:UEFFER-11CONTM-11CCOA13-11CCO13.WPO 009 I REPORT/INFORMATIONAL ITEM: /5 INVESTMENT ADVISORY BOARD Meeting November 8, 2000 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Osborne followed by the Pledge of Allegiance. PRESENT: Board Members Filice(5:55), Irwin, Lewis(5:3M, Moulin, Olander and Chairman Osborne ABSENT: Board Member Mahfoud OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on October 11, 2000 for the Investment Advisory Board. MOTION - It was moved by Board Members Irwin/Moulin to approve the Minutes of October 11, 2000. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for September 2000 Mr. Falconer presented the Treasurers Report and indicated that the City had activity in the "sold and matured" column on Page 2. 1 203 Investment Advisory Board Minutes November 8, 2000 In response to Board Member Irwin, Mr. Falconer advised that he purchased 1.5 million in GE Capital Commercial Paper. He further advised that the spread comparison between commercial paper and 30 day treasuries was not available. In response to Board Member Irwin, Mr. Falconer advised that in the future, Staff will use the Wall Street Journal to provide the Board with comparison information on investments and include in the other selected financial data report under correspondence. Chairman Osborne questioned the liquidity amount indicating that he believes the "cash -on -hand" might be the lowest that it ever has been. He further voiced some concern regarding the changes that have been made to LAIF and how they may have hurt the City to a position that $1.4 million might be a little short based upon the projected cash flows. Board Member Irwin advised that the City has a working balance of $4.5 - $5 million. Mr. Falconer advised that those figures are correct if the forecast goes as projected. He further advised that if the City needs funds, Staff can sell a maturity or draw funds on the fiscal agent accounts if a'Iipropriate. Board Member Irwin advised that if there was a cash problem, it would not bother him to have Staff sell an investment before maturity. In response to Chairman Osborne, Board Member Irwin advised that an investment could be sold at market value, usually there is no loss. Mr. Falconer advised that he would try to sell an investment with again. MOTION - It was moved by Board Members Irwin/Lewis to review, receive and file the Treasurers Reports for September. Motion carried unanimously. 2 2,04 002 r Investment Advisory Board November 8, 2000 Minutes VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - October 2000 Noted and Filed B. Pooled Money Investment Board Reports - August 2000 Noted and Filed VII BOARD MEMBER ITEMS - None 0 VI11 ADJOURNMENT MOTION - It was moved by Board Members Moulin/Lewis to adjourn the meeting at 6:00 p.m. Motion carried unanimously. Submitted by, Debbie DeRenard Secretary 0 3 003 REPORT/INFORMATIONAL ITEM: !rD MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 24, 2000 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Vice Chairman Abels who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Robert Tyler, and Vice Chairman Abels. It was moved and seconded by Commissioners Butler/Tyler to excuse Chairman Steve Robbins. Unanimously approved. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planner Stan Sawa, Consultant Nicole Criste, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Vice Chairman Abels asked if there were any corrections to the Minutes of joint meeting of October 10, 2000. Commissioner Tyler asked that Page 11, Item #3 be amended to state: "Commissioner Tyler asked if the lights would be 10-feet above grade or the concrete pavement filler?" Page 12, Item 6.a. change the word "with" to "plus". There being no further corrections, it was moved and seconded by Commissioners Tyler/Kirk to approve the minutes as submitted. B. Department Report: None. V. PUBLIC HEARINGS: A. Continued - Environmental Assessment 2000-401, General Plan Amendment 2000-068, Zone Change 2000-094, Specific Plan 2000- 048, and Tentative Tract Map 29858; a request of RJT Homes, LLC for certification of a Mitigated Negative Declaration of Environmental Impact, G:\WPDOCS\PC10-24-OO.wpd 1 206 Planning Commission Minutes October 24, 2000 a General Plan Amendment and Zone Change from Tourist Commercial to Low Density Residential, a Specific Plan allowing up to 178 single family detached and attached dwellings on 73 acres; and a Tentative Tract Map subdividing 73 acres into 172 residential lots, and lettered lots for streets, access, landscaping, lakes and a well, located at the southwestern corner of Jefferson Street and 50th Avenue. 1. Vice Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted changes that needed to be made to the Specific Plan conditions to make it consistent with the Tract Map. In addition modification to Conditions #53 & 54 of the Specific Plan and Condition #52 of the Tract Map stating "all on -street parking is prohibited with the exception of guest parking with a permit, subject to HOA approval."; and the deletion of Condition #53 of the Specific Plan and Condition #35 of the Tract Map. 2. Vice Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked about the changes at the entry off Avenue 50. Staff stated the changes were at the request of the Fire Department. 3. Commissioner Butler asked for clarification regarding water suitability standards. Staff stated they are water efficiency standards and there are no changes proposed. Commissioner Butler asked if the deletion of Condition #53 regarding parking requirement for guest parking, was normal. Staff stated yes. 4. Commissioner Kirk asked staff to clarifying what they were requiring regarding the Water Efficiency Ordinance. Staff clarified it was to note that the applicant must supply the calculations per the Ordinance. Commissioner Kirk stated he did not understand how a project could have 20% in lake and meet City standards. Staff stated it has to meet the calculations. Commissioner Kirk stated the City typically work with the applicant to see that they meet the requirements and asked if staff has ever computed the calculation and has the applicant been notified. Staff stated yes. Senior Engineer Steve Speer stated the Public Works Department at this stage of the project normally does not been check that particular condition under the tentative stage. Staff reviews the 207 hydrology and conditions the applicant to meet the Ordinance. - 002 G:\WPDOCS\PC10-24-OO.wpd 2 Planning Commission Minutes October 24, 2000 Commissioner Kirk asked staff if the calculations had been computed on the last tract that was before the Commission. Senior Engineer Steve Speer stated not as of yet. Commissioner Kirk asked if staff had any understanding as to whether or not this could meet the City's water efficiency standards. Staff stated that would not be known *until it is for plan check. Commissioner Kirk asked if the water was coming from ground water or well water. The project engineer stated well water. 5. Commissioner Tyler stated that on the northeast corner of 50tn Avenue and Jefferson Street, where will the access be. Staff stated the access is a service access which will be a right in -right out and there is no problem from a traffic circulation issue. 6. Commissioner Kirk asked Planning Consultant Nicole Criste who prepared the Biologoical Analysis of the Environmental Report, in regard to the Blacktail Knatchcatcher which was observed on site. Has the Department of Fish and Game agreed to the relocation to surrounding habitat to mitigate the project? Does the Department of Fish and Game see how this will be accomplished. Planning Consultant Nicole Crist stated it is not listed as endangered; it is a species of concern. The environmental stated the habitat is poor and there would be a loss of foraging but it could be made up on alternate sites. Commissioner Kirk asked what staff was trying to accomplish in regard to the two story condition. Staff stated it is to re-emphasize the requirement. Commissioner Kirk asked if the Specific Plan does not, will the tract? Staff stated yes. Commissioner Kirk asked if the Specific Plan would be a City document when approved. Staff stated yes. Commissioner Kirk questioned the appropriateness for City staff and Planning Commission Chairman to be mentioned in the document as it appears. He also stated he did not think there had been any discussion between the Chairman and the applicant with respect to the amount of surface area in lake amenities, because on Page 2.12 of the Specific Plan it sort of suggests there has a buy off by CVWD on the amount of lake area and I do not think that is the case. 7. Vice Chairman Abels asked if the applicant would like to address the Commission. Mr. Forrest Haag, representing RJT Homes, deferred to staff's presentation and was available for any NW .. 003 G:\WPDOCS\PC10-24-OO.wpd 3 Planning Commission Minutes October 24, 2000 questions the Commission may have. In regard to one of the Commission's concerns regarding land use and in this case, this is a more appropriate use for the property as the market will bear out. 8. Commissioner Kirk stated he was not as concerned about the land use as he was about the water usage. Mr. Haag stated they have analyzed the Ordinance to see how it work and it is directed to deal with water conservation as it relates to the landscape installation. Not necessarily the bigger picture that the Chairman may be addressing. The way the calculations are driven it is not only site and area specific, it is plant material specific. It is regional and local. The calculations are very difficult, but until a final landscape plant pallette delineated numbers, water application rights, percolation rates, are calculated in, it is hard to give a definitive answer as to whether or not it applies. The engineer for the project have helped in the master planning process to build into this plan is freeboard in the lake where they are dealing with stormwater retention, aesthetics, open space buffer. If the water surface area has to shrink, it increases retention area, but may not change the contour of the landscape. Now whether that is green or has a cactus on it is an issue that will be addressed by the Ordinance. Commissioner Kirk asked if it was his interpretation that the Ordinance only applies to landscape areas and may not apply to the entire project. Mr. Haag stated that to him it reads that it is landscape area and there are exclusions that deal with public benefit landscape areas like outside the wall where a trail would benefit everyone so you make that carve out of the street. There are discounts that benefit running that technical calculation. Lake surface is different because it is not known whether it is open space, landscape element, or development area. In this plan, when you group things together you get into what the intent is and in this case it is responsible use of water. What they have to do is train the market because people do not come here for desertscape. In the resort -lush market, it not wanted. Commissioner Kirk asked staff for their interpretation. Community Development Director Jerry Herman read Section 8.13.020.U. which states, "the entire parcel less the building footprint Kirk 9. Commissioner Butler stated water suitability standards, is this the same. Kirk all landscaping inclding the lakes should be included 209 into the calculations. Butler is it right to build lakes in the development. Kirk it should be the issue of water suitability. It should be addressed by staff before it comes before the Planning) 04 G:\WPDOCS\PC10-24-OO.wpd 4 t Planning Commission Minutes October 24, 2000 Commission. Mr. Haag asked if they took 160 acres of land and took the percolation data and they could back into the maximum . Kirk stated he agrees but this is the second time this is before the Commission and this determination should be made before it comes before the Commission. If this does not, what would be the alternate design. Mr. Haag statd an alternative condition could be added that when this is before the City Council this calculation is determined or the blue area is something that will comply with the ordinance. 10. Commissioner Tyler asked on page 2.14 of the SP the sentence "extension of the refuge... of the plan" makes no sense. Mr. Haag stated it would be changed to whatever serves the City. 11. Commissioner Kirk asked if the ALRC reviewed this plan. Staff stated no. Kirk why not. Staff stated the specific building and landscaping elevations will go to them. Kirk suggested they go to them in the future when there are design and landscaping pallettes. Kirk commended the applicant on his plan. 12. Vice Chairman Abels asked if there was any other public comment. There being no further public comment, the public participation portion of the hearing was closed and opened the project for Commission discussion. 13. Commissioner Butler stated the ALRC should do the architectural and landscaping at the same time and to add this extra review may be a burden on them. Kirk it would be advisable to have the developer/applicant an early review by the ALRC and should be employed early on the review process. 14. Commissioner Tyler stated that in both projects the landscaping has extensive palettes that should have been reviewed before here. Nicole stated that in this document there is not a SDP to process that extensively. There needs to be more detail to take it to the ALRC. Kirk stated either the ALRC or PC should review tghe design details. 15. Commissioner Kirk stated it is a great project and applicable, but he does have significant concern as to whether or not it meets the City's water ordinance. Disappointed that no analysis was done prior to being before the PC and does not want to see it happen 210 again. For this reason a cannot support the project. 005 G:\WPDOCS\PC10-24-OO.wpd 5 Planning Commission Minutes October 24, 2000 16. Commissioner Butler stated he concurs, but leaning toward the applicant's answer to condition the project to show that it does meet the City's standards. Jerry stated it is in the conditions that it be met before a grading permit can be issued. 17. Commissioner Kirk stated he is uncomfortable because the PC does not know the answer as to whether they are applying the ordinance correctly. In this case the lake is the essential part of the project, but if the lake does not meet the analysis. 18. Commissioner Tyler what if change 55 to before reaching the City Council. 19. Vice Chairman Abels stated he concurs with Kirk, but uncertain what the PC should do at this time. 20. Commissioner Butler asked if they were addressing the landscaping efficiency or the lake. Staff stated both. 21. Commissioner Kirk stated that if the City has a Water efficiency ordinance and most of the landscaping is a lake, they why have an ordinance if you can put everything in water. Has the other project gone to Council. Christi yes with the condtion that it be prior to a grading permit being issued. 22. Vice chairman Abels asked what is to prevent this from coming back again. Jerry if it doesn't meet the requirement, they it will come back. Kirk some level of analysis has to be done before. Discussion followed as to examples. 23. Nicole suggested the SP is a broad base document, the applicant does not do the level of detail in the SP that he is required in a SDP. The PC might want to to requrie the analysis at the SDP level. At this point the landscaping will be at that point to require the calculations. Kirk that is an option, but he will not support an appication with a massive lake that does not meet the terms of the ordinance. Jerry condition #15 requires calculations for FEMA but we do nt have that detail on this either. Kirk we have an application and should be able to make the calculations at this time. Applicant be conditioned to use canal water instead of well water. 24. Commissioner Tyler stated all the streets are 501h Avenue and it 211 G:\WPDOCS\PC10-24-OO.wpd 6 006 Planning Commission Minutes October 24, 2000 should be Avenue 50. Inconsistency as to wether it is a cul-de- sac or cul-de-sacs. Is the western boundary abutt the Estancia development. Nicole the western boundary is the Estancia deveopment. The correct grammar is culs-de-sac. 25. Commissioner Butler stated he is willing to go forward knowing that canal water is accessible and maybe this could be another holding pond. Want it conditioned that it be canal water for recharging and more clarification on the water usage from staff to show compliance with the ordinance. 26. Commissioner Kirk asked if canal water could be delivered to this site. Steve Speer stated ther eis canal water on Jefferson Street and on the southwest corner. 27. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 2000-072 recommending to the City Council Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-401 as submitted ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. 28. It was moved and seconded by Commissioners, Kirk/Butler to adopt Planning Commission Resolution 2000-073 recommending to the City Council approval of General Plan Amendment 2000-068, as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. 29. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2000-074 recommending to the . City Council approval of Zone Change 2000-094, as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. 212 30. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2000-075 recommending 007 G:\WPDOCS\PC10-24-OO.wpd 7 Planning Commission Minutes October 24, 2000 to the City Council approval of Specific Plan 2000-048, as submitted/amended. a. Updated. b. Deleter 31.4 C. Condition #53 deleted. ROLL CALL: AYES: Commissioners Butler, Tyler, and Vice Chairman Abels. NOES: Kirk. ABSENT: chairman Robbins. ABSTAIN: None. 31. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2000-076 recommending to the City Council approval of Tentative Tract Map 29858, as submitted/amended. a. 35, 52 deleting, 55 prior to . b. Kirk meet calculations or ordinance. ROLL CALL: AYES: Commissioners Butler, Tyler, and Vice Chairman Abels. NOES: Kirk. ABSENT: chairman Robbins. ABSTAIN: None. D. Environmental Assessment 99-380, Conditional Use Permit 2000-053, Specific Plan 99-035, Tentative Tract Map 29894, and Street Vacation 2000-041; a request of Country Club Properties LP for certification of an Environmental Impact Report, approval of a Conditional Use Permit to allow resort residential use in conjunction with a country club; approval of a specific plan development principals and guidelines for a 819 unit residential project with three 18 hole golf courses; subdivision of 988 acres into 819 residential lots and miscellaneous lots; and a street vacation of a portion of 53rd Avenue, east of Jefferson Street located generally on the north side of 54th Avenue between Jefferson Street and Monroe Street. 1. Vice Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted a 213 G:\WPDOCS\PC10-24-OO.wpd 8 Planning Commission Minutes October 24, 2000 change that PW is requesting a new condition pertaining to the access to the project. Additional gated access on 52"d avenue be added between Madison and Jefferson with full turning movements with a traffic signal at their expense. Canal water is available and the EIR does specify that canal water would be used for the lakes. 2. Vice Chairman Abels asked if there were any questions of staff. Commissioner . 3. Commissioner Kirk questioned _ of the traffic analysis 1.6 first paragraph. Steve stated that should be Monroe Street. Kirk why not analysize Avenue 54 and Madison. Steve they are not loading madison with their own traffic. Kirk and the additional recommendations he did not see this is in the traffic analysis. Steve because they only have two access points and went on to explain. Kirk how many adjustments were made on the buildout model. Steve, the reality is that the buildout model is that the City develops more heavily that what . Kirk stated it would be helpful if a table showing existing levels of service, builtout and Steve as far as level of service, what they want to know is when the signal will be required. Trying to find out at major intersections, now is our opportunity to get right of way. 4. Comissioner Tyler Steve the traffic study does . 5. Commissioner Kirk questioned the mesquite humac use. It is refered to in the alternative, but in other parts of the document it is not referenced, where in the northwest corner is it located. Cannot find it in the EIR. Christi it was diccussed in the biology as being scattered. There are nine scattered, disjointed to have a community, so recommendation is to provide a substitute area where it is a larger part to provide a community. Kirk could someone describe it. Christi stated there is an EIR identifying the humac as a habitat. Kirk are they somewhere in the city and is this a good site, or what. Christi it is not as good as another site. Kirk does Mesquite hmac exist on a golf course site. Christi does not know. Kirk reitereated he would like to have ALRC review before PC. Kirk the living fence is it permitted under the Zoning Ordinance. Staff under the SP, with the condition specific to the noise study to show if it needs to be a solid portion. Kirk if the 214 next sp wants a living fence is this going to be a city policy. Staff it would be required if staff proposed it or a Zoning Text (09 G:\WPDOCS\PC10-24-OO.wpd 9 Planning Commission Minutes October 24, 2000 Amendment. 6. Commissioner Tyler asked if there was any justificaiton for the golf cart parking. Concern of the 44 foot height club house or is for the tower. Also in the club house it talks about basement walls. What about the tennis court lighting. 7. Vice Chairman Abels asked if the applicant would like to address the Commission. Mr. Haywood Pardue, representing the applicant. Agrees with additional conditions requested by staff. 8. Commissioner Tyler asked what is the proposed access to the mainteannce yard at 52"d and Jefferson Mr. Pardue on 52"d with a right in and right ot. 9. Commissioner Tyler several emergency access points but none on Aveneu54. Mr. Pardue because of the cul-de-sacs being on 54tn 10. Tyler the height of the clubhouse at 44 feet. Is that for the tower element. Mr. Anton Barkovitch, that is for the major roof. The tower would like it to be 60-65 feet. Want the tower to be seen from the whole development. 11. Tyler the general theme is stated as old world". Mr. Barkovitch stated it is to be unique to La Quinta to be a blend between the golden era wanting to introduce the stone element 12. Tyler asked about the rural overlay which is not old world. Jerry spointed out in the SP 5.3 the building height of the clubhouse is 40 and the architectural feet is 15-feet so the total is 55 feet. Mr. Bakovitch stated they would like to have a little more, but will stick with it if they have to. 13. Tyler is the issue of rural overlay an issue or can it be overlooked. Mr. Barkovitch stated this is very mission style. Christi stated that is in conformance. 14. Tyler asked about the lighting. Mr. Grant Hornbeck, managing partner for to project. The tennis courts will not be lit at night nor the driving range. Mr. Pardue stated the percentage of lakes is smaller and will come out of the canal. All 100 year will be 215 contained on site. Mr. Steve Garcia, GMA Architects, stated the exhibit shows the living fence on Jefferson Street. Went on to explain the design. Tyler asked how long will it take to grow to G:\WPDOCS\PC10-24-OO.wpd 10 0 if) Planning Commission Minutes October 24, 2000 cover. Mr. Garcia stated pretty full coverage at the onset. 15. Tyler asked what Phase 3 would be. Mr. Pardue stated that at present time only two phases. Tyler questioned on Page 28 it talks about exterior lighting. 16. Ms. Madeline Watts, owns propety at 53rd and Monroe, concern that this is an agridcultural area and for five months they spray which is done at night and this is so close to these houses. Helicopters are on standby to circulate the air at night. When they pick crews can come in the middle of the night and use lights and trucks are used on 53rd Avenue. Will they be receiving complaints from the homeowners because of their business. Wants to be sure these items are disclosed to the homebuyers. 17. Tyler on sp page 4.8 what is conventional switching. Mr. pardue stated the intent was that there will be no formal street lighting and if the homeowner wants it will be by his own property. Tyler Page 5-3 basement of clubhouse where is the 40-feet measured from. Mr. pardue the intention is 40 feet above ground level. Christi definition in Code for basement. Ms. Amy Grant stated the intent ws to exclud ehte bsement from part of the 40-feet. The forty feet will be above ground. Basement is not one of their stories. Tyler defers to staff to clarify the wording. 18. Tyler condition #62 takes care of all maintenance and not just inside the walls. Mr. Pardue agrees with that condition. 19. Tyler - EIR page 3.0-13 it talks about a "Village Center". Mr. Pardue stated it is the clubhouse area where the tennis courts, spa, etc are located. 20. Kirk stated that same paragraph it states drought tolerant material, he sees a lot of turf everywhere, is that part of the drought tolerant theme. Mr. Garciastated the landscape areas use turf for about 40-60% of the areas. The ground cover areas are drought tolerant. Mr. pardue the irrigation water will come from the 21. Tyler Page 4.7-1 air quality, statement and table do not agree. Page 4-7-18, would like clarification. 4.9-6 inconsistency regardign parks. 4-7-10 GPA Waste thought that dies when the transfer station died. Jerry that is correct. 4.1 1-5 figures not in .21(0 G:\WPDOCS\PC10-24-OO.wpd 11 Planning Commission Minutes October 24, 2000 document. 22. Commissioner Butler stated ALRC should have seen this. Does have a problem with the height. If they approve the SP are they approving the height of the building without further review. Jerry the limitations of the spefici plan govern the design, but will come back with SDP. The elevaitons may change after review by the ALRC, plans are subject to further review. This is a concept. Final design plans will go the ALRC and back to the PC. Commended them on their presentation. As it is below sea level liquidfaction could be an issue. Mr. Pardue stated it will be addressed in their soils study. Butler asked if the findings on the site were being preserved. Who takes the archeo samples on site. Christi artifacts collected are boxed and cataloged at the specifications for storage and they will be submitted to the City. 23. Butler very nice project. Unsure of the "Santa Barbara" look. As far as supporting, he does not find enought items to not support it. 24. Vice Chairman Abels stated it is a wonderful job. 25. Vice Chairman Abels asked if there was any other public comment. There being no further public comment, the public participation portion of the hearing was closed and opened the project for Commission discussion. 26. Commissioner Kirk stated it is a great project, fits into the city and a great neighbor. Supports the projects would suggest adding condition regarding water efficiency. Also condition home sales on notification of agricultural operations -disclosure. Christi have a condition that could be added regarding disclosure. Kirk not concerned with the building height. Makes great sense to have a monument tat could make a strong statement. Some viewshed analysis might be a recommendation from outside the project. 27. Vice Chairman Abels reminded the Commission of the concern raised about the Marriott and now it is not even an issue due to the way they handled it. 28. Kirk cautioned that if they keep lowering the density, it keeps pushing the sprawl out further. �1 t 29. Commissioner Tyler stated it is a great project only brings up the inconsistency cleared up at this stage. Condition #62, the multi- G:\WPDOCS\PC 10-24-OO.wpd 12 Planning Commission Minutes October 24, 2000 purpose trails, the height is always an issue before the PC. 30. There being no further discussion, it was moved and seconded by Commissioners Butler/Kirk to adopt Planning Commission Resolution 2000-077 recommending to the City Council Certification of an Environmental Impact Report for Specific Plan 99-035, Tentative Tract Map 29894, Conditional Use Permit 2000-053, and Street Vacation 2000-041. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. 31. It was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 2000-078 recommending to the City Council approval of Conditional Use Permit 2000-053, as submitted. a. b. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. 32. It was moved and seconded by CommissionersTyler/Butler to adopt Planning Commission Resolution 2000-079 recommending to the City Council approval of Specific Plan 99-035, submitted/amended. a. Acess on Avenue 52. b. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. 33. It was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2000-080 recommending to the City Council approval of Tentative Tract Map 29894, as submitted/amended. a. Calculations and meet ordinance requirements for water 2 1 efficiency prior to CC B. Condition 62 multi -purpose trails 013 G:\WPDOCS\PC10-24-OO.wpd 13 Planning Commission Minutes October 24, 2000 C. Agricultural uses on prior. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. 34. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2000-081 recommending to the City Council approval of Street Vacation 2000-041 as being consistent with the General Plan. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Vice Chairman Abels. NOES: None. ABSENT: chairman Robbins. ABSTAIN: None. C. Environmental Assessment 94-287 Addendum, Conditional Use Permit 99-047, Specific Plan 94-025 Amendment #1, Tentative Parcel Mao 28617; a request of Agiotage Limited for Certification of an EIR Addendum for the Green Specific Plan allowing a new access road for an approved master planned residential community of 277 houses; a Conditional Use Permit to allow development of a private road on a hillside slope exceeding 20 percent, approval of an amendment to the Specific Plan allowing a 3,000 foot long private access road along the north side of a 331 + acre property to serve ten custom lots; and approval to allow a Tentative Parcel Map subdividing 331 acres into four parcels and other lettered street lots. 1. Moved and seconded by Commissioners Kirk/Tyler to November 28, 2000. Unanimoyusly approved. VI. BUSINESS ITEMS: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. Vill. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of October 17, 2000. B. Vice Chairman Abels will be out of country till 1" meeting in December. IX. ADJOURNMENT: 219 There being no further business, it was moved and seconded by Commissioners Butler/Kirk to adjourn this regular meeting of the Planning Commission to the next 014 G:\WPDOCS\PC10-24-OO.wpd 14 Planning Commission Minutes October 24, 2000 regular meeting of the Planning Commission to be held November 14, 2000, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:38 p.m. on October 24, 2000. Respectfully submitted, r tt awyer, Exec rtive Secretary City of La Quinta, California 220 015 G:\WPDOCS\PC10-24-OO.wpd 15 221 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 14, 2000 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Tyler to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Robert Tyler, and Chairman Robbins. It was moved and seconded by Commissioners Butler/Tyler to excuse Vice Chairman Abels. Unanimously approved. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planners Stan Sawa and Fred Baker, and Secretary Carolyn Walker. II. PUBLIC COMMENT: A. Mr. Forrest Haag asked to address the Commission on the feasibility of understanding the water use and compliance with the Water Efficiency Ordinance early in planning process of projects. The purpose of this presentation and workshops prepared in conjunction with staff and CVWD was to give everyone a way to gauge whether or not projects from a planning perspective are making general sense with the way the Ordinance is written in terms of water use compliance. The RJT project at 50t" Avenue and Jefferson Street, was used as an example of a method of developing this compliance strategy as it was conditioned to do so. He introduced Jean Hamlim, a landscape architect in his office, who worked on the technical issues. To summarize what they did was to take the 72 acre site, move a three acre circle over the project area in AutoCAD until it located an area that fundamentally has in that area the sample area of three acres, the same relative acreage of water, front yard landscape area, streets, green space, etc. Elements that have to be gauged within that formula. Once that area was isolated as a 2.88 acre area of land within the plan area, they found that the percentages of streetscape, residential lots, common area landscape and lake, all areas that have to be gauged into this formula were within a percentage point or two of the total of the project, so they had a representative sample of G:\WPDOCS\PC1 1-14-00. wpd 1 222 Planning Commission Minutes November 14, 2000 the project. They also looked at typical residential lot land use and how in this particular program, frontyard landscape areas to the common area wall was included in this calculation. The rear yard areas are going to be landscaped by the homeowners and the way the Ordinance is written, they are exempt from the Ordinance. Within some reasonable design parameters, at this early stage, they did a landscape schematic design with street trees, frontyard trees, shrubs and groundcover areas, turf area, lake and common area turf as well. From that, using the plant pallette that is within range of anticipated landscape guidelines, this landscape sample area was extrapolated over the project. In this formula, they are determining by project area, the maximum amount of water that is allowed to be spread on the project. It use a number of issues in the formula that deals with evapotranspiration, total landscape area, conversion factors of plant materials to their water usage. This is a given, so the project area for the RJT Homes total project comes up with a water allowance of 60,626 cubic feet annually allowed for the project in landscape areas, lake evaporation, frontyards, turf, etc. Then moving to the estimated water use formula, this is the total water use for the entire landscape area and all of the hydrozones in that landscape area, based on a fairly finite landscape area. Again, based on a fairly finite plan that is extrapolated over the whole project by taking a representative sample area and what happens is that they are now down to plant factors from the list of given amount of water usage that different types of plants use, you are looking at how much area you have in shrub massing, turf, trees; every plant material has a different plant factor and they tried to do averaging of what plant factors are. Basically, they come up with the total water use for the area typical of this landscape design. There are three seasons that have to be considered and different water usages. Then you have plant factors figured into these for trees, shrubs, groundcover, and turf grass areas and then water areas as a separate calculations. What they concluded from this was that if well water was used to fill the blue area on the plan, it would be difficult to comply with the Ordinance as written. When calculating filling all the lakes with well water, or a blend of well water and canal water, the project did not comply. They were coming up with a total estimated use, with the lake area, of 65,153.58 ccf. They are allowed 60,000 ccf. In meeting with Dave Harbison of CVWD, it was determined that if they used canal water to the lakes, and there is access from the Citrus course irrigation system, this area falls out of the calculation area. Without the lake area in the calculation they are at 34,449 ccf. According to what they have read, they would be given an allowance for using canal water. Chairman Robbins indicated the lakes were included 223 even if filled with canal water. If that is not the case, they would have .. 002 G:\WPDOCS\PC1 1-14-OO.wpd 2 Planning Commission Minutes November 14, 2000 to back off from 65,000 ccf to 60,000 or reduce the surface area of the lake to bring the evapotranspiration down to that allowable rate. The goal of the developer is to use the canal water where it is available to reduce their costs. Now, they have to find the true interpretation of what the canal usage is. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of joint meeting of October 24, 2000. Commissioner Tyler asked that Page 14, Item #5, correct the spelling of "hummock"; Page 16, Item #6, should be corrected to read "Commissioner Tyler stated that he realized a lot of people have their own golf carts, but wondered if there had been any justification provided for the greater reduced number of automobile parking spaces." Also, they were speaking about a 40 foot clubhouse, not 44 feet; Page 17 it should be changed to 40 feet; Page 18, Item #18, should be clarified to state he questioned what was intended by the requirement for "conventional switching inside the home". Commissioner Butler asked that Page 3, Item #3 and other statements where "water suitability" was referenced, it should be changed to "water efficiency". Commissioner Kirk asked that Page 4, Item #8 should be clarified to show that Mr. Haag indicated his interpretation of the Ordinance indicated that lakes were not a part of the landscape area for preparation of the calculation. This was a key point made by Mr. Haag, and the Community Development Director corrected him that lakes should be included. There being no further corrections, it was moved and seconded by Commissioners Kirk/Butler to approve the minutes as corrected with Chairman Robbins abstaining. B. Department Report: None. V. PUBLIC HEARINGS: A. Continued - Environmental Assessment 2000-396, General Plan Amendment 2000-067, Zone Change 2000-093, Specific Plan 2000- 045, and Site Development Permit 2000-677; a request of Evergreen Walgreens for a change in the land use designation from Commercial Office to Neighborhood Commercial, design guidelines and development for a 7.63 acre commercial/office complex, and development plans for a one story 14,490 square foot drug store to be located at the southwestern corner of Washington Street and 50th Avenue. 224 003 G:\WPDOCS\PC1 1-14-OO.wpd 3 Planning Commission Minutes November 14, 2000 1. Staff informed the Commission that a request had been received by the applicant to continue this item to January 9, 2001. It was moved and seconded by Commissioners Kirk/Butler to continue the application to January 9, 2001. Unanimously approved. B. Site Development Permit 2000-685; a request of Tait and Associates for review of development plans for a 3,984 square foot convenience store and gas station canopy to be located at the northwest corner of Washington Street and Highway 1 1 1. 1 . Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked staff to identify where the base of the hill would be located in relation to the landscaping. Staff identified the property line in relation to the slope of the hill and the slope will dead end into a retaining wall so there would be no sluff from the slope. 3. Commissioner Tyler stated the entrance to the gas station from the driveway near Highway 111 is dangerous and staff should work on it to control it better. Staff stated there would be a signal to help with the traffic flow. Senior Engineer Steve Speer stated it is a difficult situation as they do need the large openings to get the gas tankers into the station. Locations close to signals are a favorite location for service stations in general. Staff has included a statement regarding the reconfiguring of the islands and he went on to explain the background on how the islands were designed. 4. Chairman Robbins asked if the applicant would be building and landscaping this independently of building the curb and landscaping and widening Highway 1 1 1 for the entire project as it seems "out of kilter". Senior Engineer Steve Speer explained this was something to be addressed by the master developer, not this applicant. The master developer will be responsible for the perimeter landscaping, constructing the street, installing the signal, and some of the basic circulation patterns. Eventually they will do the entire parking lot, but it is not included in the first phase. As they start selling the retailer pads they will add to the parking lot. Chairman Robbins asked if the external work would be completed 225 prior to this being constructed. Staff stated they did not know the timing for this part of the development. The master developer is G:\WPDOCS\PC1 1-14-00.wpd 4 01014 Planning Commission Minutes November 14, 2000 almost ready to pull their permits for the site improvements. Principal Planner Fred Baker stated they are required by the Fire Department to construct two driveway accesses before they can build. Senior Engineer Steve Speer stated the master developer is required to bond for the backbone improvements, utilities, and the pavement to ensure they are completed. 5. Commissioner Tyler asked if the approved conditional use permit indicated how many pump islands there could be. Senior Engineer Steve Speer stated it showed three islands on the specific plan. Senior Engineer Steve Speer stated Conditions #38, and #39 address the curbline alignments and landscaped islands. The pump islands were not addressed specifically. Planning Manager Christine di lorio stated Condition #40 asks for the traffic circulation review for the fuel pumps. Chairman Robbins stated that from an engineering standpoint, if the applicant cannot prove they are not going to impede the traffic circulation, staff will not allow the last island. Senior Engineer Steve Speer stated that was correct. 6. Commissioner Butler noted the carwash was no longer a part of the application and would help on the traffic flow. Senior Engineer Steve Speer stated it does help to equal it out. Commissioner Butler stated it looks like an ornamental island set out in the middle of nowhere and if that is impeding the traffic, he would like staff to define where the problem comes from. Staff stated it is not impeding the traffic. Staff's concerns was that they were starting to minimize the island that you were losing where the side of the road was and where were the onsite parking; how or where do you park if you are trying to get to the pumps? Principal Planner Fred Baker explained the applicant's original submittal in relation to new submittal and how the applicant was trying to addresses staff's concerns. 7. Chairman Robbins stated he is still concerned that if you have a car pulling in to get gas, with the front of the car facing the mountain, and it pulls all the way up with the back of the car at the last fuel pump at the westerly island, the front of the car will be out in the traffic. Staff explained the cars would be facing north and south, not east and west and therefore would not be in the flow of traffic. 226 007) G:\WPDOCS\PC1 1-14-00.wpd 5 Planning Commission Minutes November 14, 2000 8. Commissioner Kirk stated this may alleviate the stress expressed by the Commissioners, but creates a new concern with the conflict of pulling in and out from the closest pump. Senior Engineer Steve Speer reviewed other gas stations in the City and how their traffic circulation patterns work. Discussion followed regarding circulation problems. 9. Commissioner Tyler asked if the Commission had the purview to restrict the number of islands under the conditional use permit? Planning Manager Christine di lorio stated that Condition #40 requires that the applicant show that the fuel pumps will not interfere with the flow of traffic. Staff could add to the condition that if they do, they will be removed. 10. Commissioner Kirk restated Commissioner Tyler's question, could the Commission condition the project to have only six pumps instead of eight would like to know if the Commission could condition it to have only six pumps instead of eight. Assistant City Attorney John Ramirez stated he saw no reason why they could not. 11. Commissioner Kirk asked what the difference was between the new Condition #68 and the old Condition #68. Principal Planner Fred Baker stated the old required a channel letter "Circle V with a channel including the circle around the "K" as the sign. The new condition is to allow a canister with their red and white logo as one sign and staff has eliminated, based on the City's Ordinance, that allows only one sign per building with the monument sign that had already been approved under the specific plan. Staff is recommending elimination of the right elevation sign and on the canopy the applicant is requesting three "Union 76" signs and the difference is staff is recommending only one and that has to be 24-inches and equal margins from the top to the bottom on the fascia. Commissioner Kirk asked if the sign on the building was also 24-inches. Staff stated that is correct. Commissioner Kirk asked if the 24-inches was the letter or the entire sign? Staff stated it would be 24-inches by 24-inch square sign. 12. Commissioner Butler asked if the monument sign on the street contained the Union 76 and Circle K sign. Staff stated that was correct. It was a five foot high sign with pricing. 13. Commissioner Tyler asked if staff had a colored rendering and was 227 there stone work on the pillars. Staff stated yes they would have stone veneer on the pillars. Commissioner Tyler asked if the fascia G:\WPDOCS\PC 1 1-14-OO.wpd 600r Planning Commission Minutes November 14, 2000 would be painted metal. Staff stated that was correct. 14. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Richard Tait, Tait and Associates, stated their primary concern was the traffic and canopy islands. They do need eight pumps to have less stacking and to accommodate more customers and asked if they could move the pump eight feet back, or south, on the other side of the canopy column so they will not encroach into the drive aisle. 15. Commissioner Butler asked if this would affect the other pump in terms of vehicles coming in and going out on either side. Mr. Tait stated they would like to have 18 feet between centerlines of the dispensers. They have 35 feet between the dispensers and adequate width for a pass through lane. They cannot go down to six dispensers as the economics will not allow it and with eight dispensers there is less time waiting and stacking. 16. Commissioner Butler asked if they were the typical dispensers which would use the credit cards. Mr. Tait stated they would be card readers with multi -product dispensers. 17. Chairman Robbins asked if it will accessible to the 40-foot RV as this could cause a traffic problem. Mr. Tait stated that if an RV were to fuel, it would have some encroachment into the aisle. Chairman Robbins stated his concern is that the RV owner will want to use the end island and this will cause the RV to extend into Highway 1 1 1 and cause a traffic nightmare. 18. Commissioner Butler asked if diesel would be offered at all the dispensers. Mr. Tait stated only at two dispensers. 19. Chairman Robbins asked if the traffic direction would be controlled. Mr. Tait stated it will be free flow. They have not planned to use any traffic arrows to direct the traffic. 20. Commissioner Tyler asked what the hours of operation would be. Mr. Tait stated it would be 24-hours. Commissioner Tyler stated there appeared to be a lot of light spill -over onto Point Happy. Mr. Steve Frank, Tait and Associates, stated that is for traffic safety and went over the lighting plan. In regard to the changes recommended by the Architecture and Landscape Review 228 G:\WPDOCS\PC1 1-14-00.wpd % 007 Planning Commission Minutes November 14, 2000 Committee (ALRC), they have made those changes. In regard to signs, they concur with staff's recommendation and are requesting additional signs on both structures, the canopy and building. They would like the 24-inch Circle K sign on the front elevation and the same size on the east elevation. In addition, they would like to have another Union 76 sign on the canopy. 21. Commissioner Butler asked the applicant to identify where on Highway 1 1 1 where the monument/pricing sign would be located. 22. Commissioner Kirk asked if the specific plan sign requirements were the same as what is in the Zoning Ordinance. Planning Manager Christine di lorio stated the specific plan does not address gas station signs. One gas station sign per building is allowed. Commissioner Kirk asked if there was a two foot high sign requirement in the Zoning Code. Staff stated there is a two foot requirement for the sign program. Where it was silent was in the regulation of gas station signs, not silent for size. Commissioner Kirk asked what the total size allowed. Staff stated 50 square feet. Commissioner Kirk stated they will install a four square foot sign, where if the name were longer they could extend it to 50 feet. Staff stated that was correct. 23. Mr. Frank asked if he could get some direction from the Commission regarding the Circle K sign by allowing the word "Circle" spelled out in channel letters and then the circle with the "K" inside it. Chairman Robbins stated he did not think this was in conformance with the Zoning Code. Planning Manager Christine di lorio stated it would fulfill the requirements of the specific plan. They allow for channel letter signs which the "Circle" would represent and the "K" would be their logo and they would have to conform to the 50 square foot requirement and two foot in height. 24. Chairman Robbins asked if there was any other public comment. There being no further public comment, the public participation portion of the hearing was closed and opened the project for Commission discussion. 25. Commissioner Kirk stated he concurs with staff's recommendation and is agreeable to the additional Circle K sign on the building. Whether they need an additional sign on the canopy he is not sure as they do have the monument sign out front. He would prefer to 229 have two four square foot "K" signs rather than the spelled out Circle K and would be amendable to the second Union 76 sign on OOP. G:\WPDOCS\PC1 1-14-00.wpd 8 Planning Commission Minutes November 14, 2000 the canopy. On the circulation, it is difficult to design a pattern when it is hard to determine how people will react when it is actually built. He does like moving the dispenser eight feet to the south. He would also suggest letting them build the project and allow the City Engineer six or 12 months in the future to work with the owner to change the circulation with signage or landscaping as needed. 26. Commissioner Tyler stated he concurred with Commissioner Kirk's recommendation. He also agrees with the relocation of the dispenser. 27. Commissioner Butler stated he agrees with moving the pump. In regard to the signage, he agrees with reducing the size to 24 inches and having one located on the east side of the building. He is not in favor of the Circle K on the front of the building. He would prefer to retain staff's recommendation of 24-inch sign. As to the additional signs on the east side of the canopy at 24 inches, he would concur. 28. Commissioner Kirk stated he would like to applaud the applicant on his willingness to work with staff. In regard to the recommendation of the ALRC, this raises the question he brought up before in that specific plans are not taken to the ALRC for design review and now the Commission is caught where the ALRC wants to change the specific plan requirements, and they were never involved in determining the design rules to begin with. This re -enforces his opinion that it is important to have the ALRC involved early in the design. Even if they are not involved, the Commission should be taking a real hard look at design issues because they can end up with this situation where the project complies, but maybe could have been required to take further design steps in the right direction. 29. Commissioner Butler stated he thought the ALRC wanted this design to capture what was represented in the design of the Cliffhouse Restaurant and in his opinion they have done this by upgrading the look of the gas station. 30. Chairman Robbins stated he agrees with the improved design and they should also require the moving of the pump. In regard to the sign he has no objection. 230 31. Community Development Director Jerry Herman stated that in _ G:\WPDOCS\PC1 1-14-OO.wpd 9 0 019 Planning Commission Minutes November 14, 2000 regard to the role of the ALRC, it was the intention of the City Council to not create a long review process. Therefore, the ALRC was formed to meet only one time on any given project. Their recommendation shall be advisory only and not binding on the Planning Commission. 32. Assistant City Attorney John Ramirez clarified that the Zoning Ordinance allows for the Commission to approve an additional number of signs above and beyond the one sign per building as called out for prices and gas station, upon a finding that inadequate visibility or to facilitate good design balance. These findings can be made by referencing the ARCO across the street with the two signs on the canopy would substantiate good design balance and the fact that the signs are being reduced in size goes to the issue of visibility. 33. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 2000-082 recommending to the City Council approval of Site Development Permit 2000-685. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. a. Condition #68: Change the one Circle K and one Union 76 logo cabinet sign to two Circle K and two Union 76 logo cabinet signs. b. Condition #69: Prior to issuance of a building permit, the site design shall be modified to move the western most gas dispenser nearest the convenience store, eight feet to the south. C. Condition #70: Six months after receiving final building approval, the City Engineer shall review the circulation pattern in regard to corrective measures limited to signs and striping and the Community Development Department shall review the landscaping in regard to planting materials and irrigation, and request modifications as necessary. Should the applicant not agree with staff's recommendation, they have the right to appeal to the Planning Commission. 231 010 G:\WPDOCS\PC1 1-14-OO.wpd 10 Planning Commission Minutes November 14, 2000 ROLL CALL: AYES: Commissioners Robbins. NOES: None. ABSTAIN: None. VI. BUSINESS ITEMS: Butler, Kirk, Tyler, and Chairman ABSENT: Commissioner Abels. A. Site Development Permit 99-664; a request of Tiburon Homes, LLC for review of irrigation and landscape plans for 19 residential lots on the north side of Airport Boulevard, east of Madison Street in the Norman Golf Course. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked what was the source conditioning the review of the landscaping plans by the ALRC and Planning Commission. Community Development Director Jerry Herman stated the Commission requested it come back to the Commission at the tract level after review by the ALRC. Commissioner Kirk asked why the applicant was required to bring this back to the Commission. The applicant stated it was because the landscaping plans were not available at the time the architectural plans were approved as part of the site development permit. 3. Chairman Robbins asked if anyone reviews the backyard landscaping. Staff stated it is exempt from the Ordinance. The City does not regulate rear yard landscaping. 4. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Minute Motion 2000-016 approving the landscaping plans for Site Development Permit 99-664. Unanimously approved. B. Site Development Permit 99-665; a request of Steven Walker Homes for review of landscaping plans for model homes, prototype residential plans, and common areas on the north side of Airport Boulevard, east of Madison Street, in the Norman Golf Course. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community 2 3 2 Development Department. G:\WPDOCS\PC1 1-14-OO.wpd 11 011. Planning Commission Minutes November 14, 2000 2. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Minute Motion 2000-017 approving the landscaping plans for Site Development Permit 99-665. Unanimously approved. C. Master Design Guidelines 2000-01 1; a request of Kristy Brady for review of prototype house plans for two different facades located at 51-785 and 51-805 Avenida Villa. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Kirk asked staff to explain the process for Master Design Guidelines. Community Development Director Jerry Herman stated the process is currently that when a person submits application to build his fifth house, they have to prepare Master Design Guidelines for Planning Commission review and approval. After that they can continue to build according to those approved guidelines. Commissioner Kirk asked if staff was proposing to change these requirements. Staff stated they were working on the process. 3. Commissioner Butler asked if the applicant was present. Noting that they were not present, Commissioner Butler stated that when he looks at a presentation like this, he sees a "cookie -cutter" look in regard to the stucco colors, roof tiles, etc., that he has seen for everyone. He questions whether they are doing justice to the Cove area by allowing another design without any real detail to say they are acceptable. Based on this presentation, he would reject this application. There is no architectural detail and he would want to see this builder have a better attitude about what they want to build in the Cove. 4. Commissioner Tyler questioned whether or not there were any standards for what a builder is suppose to submit. There are no page numbers, square footage of each house, etc. The consensus each time they review these applications, it is the same problem. 5. Commissioner Kirk stated staff does give applicants guidelines as to what they are to submit. Staff stated they are shown examples of what is expected and has been approved in the past. Commissioner Kirk stated his concern that these two homes would 233 be next to each other and they are too similar. In his opinion, the G:\WPDOCS\PC11-14-OO.wpd 12 012 Planning Commission Minutes November 14, 2000 designs do not meet the spirit and intent of the Ordinance. There needs to be a variation in window treatments, elevations, etc. 6. Commissioner Tyler asked whether these designs had already been built in the Cove. Community Development Director Jerry Herman stated they have already built four in the Cove and they cannot get their fifth permit until the Master Design Guidelines are approved by the Commission. Commissioner Tyler asked if staff knows how many of these designs have been built. Staff stated no. 7. Commissioner Butler asked if there were any pictures of the four homes that are built. Planning Manager Christine di lorio stated that with the first four, staff did a field review to see that there were no similar homes within the 200 feet of the proposed homes. Commissioner Butler asked that the next presentation have pictures. 8. Chairman Robbins stated the Commission has had discussions with staff so they would not get presentations they did not like. Staff informed the Commission this process would be eliminated and they would not be coming to the Commission for review. Obviously, this has not happened and the Commission is still not happy with what has been submitted. On the exterior elevation it states typical location for 3/8 plywood. To him that says there will be plywood on the exterior of the building which says this is an ill -prepared plan. Community Development Director Jerry Herman stated that as long as they vary the front elevation and not the same within 200 feet of each other, staff approves it as long as they have a the roof and landscaping. Staff does not have the latitude to require additional detail as long as they meet the minimum requirements of the Code. The only reason they are before the Commission is that this is the fifth house they are building. Staff can only ask the application to provide the material requested. If they do not provide everything, staff cannot sit on the application so it is brought to the Commission for direction. 9. Commissioner Butler stated an elevation is needed that shows color, texture, and design. If he has built other houses in the Cove, a picture of those homes would have been better than what is submitted. The process may not be wrong, but in this instance a picture would have helped. 234 10. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Minute 13 G.\wPDOCS\PC11-14-OO.wpd n 1.1 Planning Commission Minutes November 14, 2000 Motion 2000-018 denying Master Design Guidelines 2000-011. Unanimously approved. 11. Staff asked for clarification as to what the Commission was wanting. Commissioner Kirk stated they need to see variation similar to others they may be reviewing where there are multi- product styles with different sorts of treatment and they need to do a better job of presenting it. 12. Chairman Robbins stated these plans do not show enough detail. Based on these drawings, none should have been allowed to be built. D. Master Design Guidelines 2000-012; a request of Robert and Sylvia Kellogg for review of eight prototype house plans to be located throughout the Cove. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Butler commended the applicant on his presentation. 3. Chairman Robbins asked why he voided some of the elevations as he thought they were the better looking units. Mr. Kellogg stated he could not get the floor plans in time to meet the deadline for this meeting. It is his understanding that if the plans are not contained in the Guidelines book, he is not allowed to build it. Staff stated he could add to the Guidelines, but they would have to come back to the Commission for approval. 4. Commissioner Kirk suggested the applicant be allowed to provide the floor plans for the units crossed off, because the photos give him the confidence to approve them and allow the applicant to work with staff on the floor plans. 5. Commissioner Tyler suggested they show the square footage of the homes, and include the colors and tile to be used, and a date of submittal. 2. There being no further discussion, it was moved and seconded by 235 Commissioners Kirk/Butler to adopt Planning Commission Minute G:\WPDOCS\PC1 1-14-00.wpd 14 014 Planning Commission Minutes November 14, 2000 Motion 2000-019 approving Master Design Guidelines 2000-012. Unanimously approved. E. Sign Application 2000-523; a request of Pomona First Federal Bank and Trust for review of four internally illuminated identification signs including two time and temperature signs to be located at 78-752 highway 1 1 1. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Butler asked staff to clarify the three changes. Staff stated that under Statement of Issues "B" where the location of the sign on the west elevation is discussed, staff is saying that is acceptable. Only A and C and #2 are the recommended conditions. 3. Commissioner Tyler noted that Condition B has the wrong direction. It should be north and south, not east and west. What is the objection of having the sign on the east facade protrude into the archway. Staff stated the sign program shows all the signs on the tower structures below the parapet and the main parapet is lower than what they are showing. The other issue is that when you put it above the parapet it becomes a roof sign. Staff is therefore recommending that it be in line with the parapet that is on the sides of the arch on the tower. 4. Commissioner Kirk stated that on the master sign program a single tenant on a satellite pad would get one sign per facade, 50 square feet and 24-inches high. If this was a local bank, for example, would the applicant be allowed the same latitude? Could he have a 40-square foot logo and 12-inch illuminated sign. Staff stated he could request it if he had five or more branches. Commissioner Kirk stated his disagreement that national, or multi -tenant large companies get a competitive advantage over small, or locally owned businesses. One thing we could do, is require that their entire logo and name be no more than 12-inches high and no more than 50 square feet. Staff noted it is 24-inches high. Community Development Director Jerry Herman stated this requirement is part of the master program for the One Eleven La Quinta Shopping Center. Discussion followed regarding what the master sign program allows. 5. Commissioner Butler asked if the time and temperature was 236 included in the square footage for the sign. Staff stated yes. %� G:\WPDOCS\PC11-14-OO.wpd 15 1 1 19 Planning Commission Minutes November 14, 2000 6. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Robert Rice, Pomona First Federal and Trust clarified that the statement, "the proposed background stainless steel is not illuminated". It is illuminated. He stated they agreed with staff's recommendation. 7. Commissioner Tyler asked if they would retain the drive -through. Mr. Rice stated yes. 2. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Minute Motion 2000-020 recommending to the City Council approval of Sign Application 2000-523. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. It was moved and seconded by Commissioners butler/Kirk to cancel the regular meeting of the Planning Commission on December 26, 2000. Unanimously approved. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Kirk to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held November 28, 2000, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:36 p.m. on October 24, 2000. Respectfully submitted, 4t^ J Sawyer,, Executive Secretary Cit La Quinta, California 23 file G:\WPDOCS\PC 1 1-14-OO.wpd 16 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 28, 2000 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Tom Kirk, Robert Tyler, and Chairman Robbins. It was moved and seconded by Commissioners Kirk/Tyler to excuse Commissioners Jacques Abels and Richard Butler. Unanimously approved. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. � 1111111:34LOX9161&lf d: IlIII a0nM III. CONFIRMATION OF THE AGENDA: A. Chairman Robbins informed the Commission and public that the Specific Plan 94-025 Amendment #1, Parcel Map 28617, and Conditional Use Permit 99-047 for the Green property had been withdrawn and therefore was not agendized. It was moved and seconded by Commissioners Tyler/Kirk to confirm the agenda. Unanimously approved. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of November 14, 2000. Commissioner Kirk asked that Page 6, Item 8, correct the word "alleviate"; Item 10, corrected to read, "Commissioner Kirk restated Commissioner Tyler's question, could the Commission condition the project to have only six pumps instead of eight."; Page 15, Item #4 corrected to read, "If this was a local bank, for example, would the applicant be allowed the same latitude......" "Staff stated he could request it if he has five or more branches. Commissioner Kirk stated his 2 38 disagreement that national, or multi -tenant large companies get a G:\WPDOCS\PCl 1-28-OO.wpd 1 Planning Commission Minutes November 28, 2000 competitive advantage over small, or locally owned businesses." There being no further corrections, it was moved and seconded by Commissioners Kirk/Tyler to approve the minutes as corrected. B. Department Report: None. V. PUBLIC HEARINGS: A. Environmental Assessment 2000-402, General Plan Amendment 2000- 071, Zone Change 2000-069, Village Use Permit 2000-004; a request of Chapman Golf Development, LLC and the City of La Quinta for Certification of a Mitigated Negative Declaration of Environmental Impact and development plans for a 16,222 square foot restaurant to be located at the northeast and southwest corners of Avenue 52 and Desert Club Drive and the west side of Eisenhower Drive from Calle Tampico to Avenida Montezuma. Commissioner Kirk withdrew from the dias due to a possible conflict of interest. 2. Staff informed the Commission that a request had been received by the applicant to continue this item. It was moved and seconded by Commissioners Tyler/Robbins to continue the application to December 12, 2000, as requested. Unanimously approved. B. Sign Application 93-197, Amendment #2; a request of Thane International to amend the Plaza Tampico Sign Program to allow tenants to use corporate sign colors and permit major second story tenants identification signs on building entry towers located at 78-140 and 78- 150 Calle Tampico (Plaza Tampico). Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked if staff had a picture showing the location of the proposed signs as the exhibit on Attachment 4 does not appear to look like the facade of the building. 239 002 G:\WPDOCS\PCl 1-28-OO.wpd 2 Planning Commission Minutes November 28, 2000 3. Commissioner Kirk asked if the exhibit was a photo. Staff stated it was a xerox of a photo. Commissioner Kirk questioned that he thought the Housing Authority had a sign on the tower part of the as well. Staff stated that presently there are no signs on any of the towers above the parapet. The first floor tenant, the Housing Authority takes up the first floor and the second floor would be allowed a second sign with approval of this request. Commissioner Kirk noted for the Commission that the exhibit was not a recent photo, or the Housing Authority sign had been removed. To update the Commission, there is a large Housing Authority sign above the first story on the tower element. 4. Chairman Robbins asked if the applicant would like to address the Commission. There being no one present, Chairman Robbins asked if anyone else wanted to speak regarding this project. There being no public comment, the public participation portion of the hearing was closed and open for Commission discussion. 5. Commissioner Kirk asked if other two story office buildings in the City, allowed second story tenants signs. Staff stated it is dependent upon the sign program. With the Bougainvillea building they were allowed second story signs under their sign program, otherwise the Zoning Code does not allow it. The Code allows it if the second floor has a walkway balcony off the street. Commissioner Kirk stated his concern for sign proliferation. This does seem to be appropriate for a major tenant, but having two signs on a tower element is generally not appropriate on an office building where the Commission tends to look for signage where there is access and restrict signage on second floor elements. He would hate to have this become a precedent. In addition, the signage on this building are not attractive as it is. There is signage on various locations on the building with very little consistency, therefore, in many ways he is reluctant to approve the request. 6. Commissioner Tyler stated there had been a lot of concern raised regarding second floor tenants of the Bougainvillea building because they were not going to have visibility. We are trying to be a "business friendly" City, they were allowed the second story signs. He agrees that exceptions have been made, but this tenant is a major contributor to the City and the signs are already a mixture. 240 003 G:\WPDOCS\PC1 1-28-OO.wpd 3 Planning Commission Minutes November 28, 2000 7. Commissioner Kirk stated that is where he is concerned. This is a significant business to the community, but that gets into concerns regarding whether they were allowing one thing for one company and not something for another. This is a value judgement that makes him nervous. Having one sign, whether Thane or Housing Authority, would be appropriate. The point with the Bougainvillea building was that there were going to be retail tenant on the second floor in a retail setting. Here it is an office complex where the sign does not denote a company where you would pull in to purchase something. He feels strongly that all businesses be treated equally and he does not think the rationale is strong to allow second floor signage on office buildings per the Zoning Code. 8. Chairman Robbins stated he shares both concerns. In this instance he believes the sign is appropriate. 9. Commissioner Kirk asked if Thane was leasing 100% of the second floor. Staff stated yes. Commissioner Kirk stated the sign program is written for any tenant with 50% of more occupancy. He would rather changed the sign program that if a tenant is leasing 100% of the second floor they can have one sign on the tower. It will not change the number of signs, but restricts the signage to only the large major tenants. 10. There being no further discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Minute Motion 2000-021 approving Sign Application 93-197 Amendment #2, as amended: a. Second floor level tenants are not permitted exterior building signs, unless the business leases 100% of the upstairs floor area. Unanimously approved. C. Environmental Assessment 2000-407 and Tentative Tract Map 24197; a request of Century Crowell Communities for Certification of a Mitigated Negative Declaration of Environmental Impact and the subdivision of 63 ± acres into 206 single family and other miscellaneous lots located generally on the west side of Jefferson Street, between Fred Waring Drive and Miles Avenue. 241 G:\WPDOCS\PC1 1-28-OO.wpd 4 004 Planning Commission Minutes November 28, 2000 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked if staff had discussed with the applicant how the storm water retention would be retained if the City's park site was not allowed. Staff stated no. Commissioner Kirk asked if the traffic circulation on the three Arterial Streets was consistent with the circulation plan that was recently discussed in regard to local versus regional circulation. Senior Engineer Steve Speer stated yes, with respect to the Arterial Streets they are not allowed to have a full turn movement on Fred Waring. It would lead to the potential of having a signal. The General Plan does not allow full turning movement on Jefferson Street between Fred Waring Drive and Miles Avenue. They will have three of the four turning movements; a right turn in/right turn out, and left turn in. The only full turn movement is on Miles Avenue which matches up with the main entrance to the project on the south side and it will ultimately be signalized when warranted. Commissioner Kirk asked if a traffic generation model was prepared on this project. Staff stated no. Commissioner Kirk asked staff to identify potential traffic trip ins and trip beginnings, and where staff expected major flows to occur on this project. Staff stated people will take the shortest route to get where they are going. He went on to describe the different routes that could be taken. Commissioner Kirk asked staff to describe the traffic calming techniques that are proposed. Staff stated on public streets parking is allowed on both sides of the street. When the street is wide enough for parking it makes it inviting to speeding. On private streets they are allowed to be narrower with no parking on the street and leave it to the HOA to enforce it. The City therefore, tries to use different techniques to slow traffic down on the public streets. In this instance the City will be utilizing "chokers". The street is narrowed at the intersection and at the curb return, which is the radius, it is pushed out toward the center of the street to eliminate the parking at the intersection. In addition, the main street is curvilinear with 300 foot radius curves to encourage slower speeds. He went on to describe where the chokers would be constructed and where stop signs would be used. Commissioner Kirk asked if other traffic calming techniques 242 G:\WPDOCS\PCl 1-28-OO.wpd 5 005 Planning Commission Minutes November 28, 2000 such as humps or bumps were considered. Staff stated not at this time. There are other cities who have tried these and they have found them to cause more problems than they solved and are now removing them. Commissioner Kirk asked if there was another way to provide alternative curb cut designs where we could provide narrow streets. Staff stated this will provide drainage problems and as this is the first time it has been done on a subdivision with public street, there is no policy in the General Plan to allow it. Therefore, staff has gone with the traffic calming techniques at this time. The City Council is updating the General Plan and some of these techniques may get more discussion during that process. Commissioner Kirk stated the City is looking at narrower streets in parts of the City on public streets with alternative curb cut designs, would it be appropriate to apply them here. Staff stated they come with problems. Narrowing streets does slow the traffic down and the cut outs for parking does cut down on some of the opportunities for parking and forces people to park in the pockets. Commissioner Kirk stated he was suggesting both options. Discussion followed on possible alternatives. 3. On the drainage basin Commissioner Kirk asked if there were alternatives to the use of turf for drainage basins as they do use a lot of water. Senior Engineer Steve Speer stated some agencies do not require the basins to be landscaped, but require them to be deeper and are not used by the public. The City wants to allow it to be used by the residents. They are designed to be a combination park/retention basin. Commissioner Kirk asked if the developer was being given credit for a park in the retention area. Staff stated the developer will either dedicate land or pay the Quimby fees. In this instance they are putting in the park. The City has tried other landscaping concepts in retention basin on an interim basis and shrubbery has been used with drip irrigation, but it becomes more expensive to maintain than the turf. You can also get erosion of the slopes. 4. Chairman Robbins asked who maintains the retention basin. Staff stated that prior to the adoption of Proposition 218, the City maintained them. Since the passage of Proposition 218, the burden is on the developer who in turn records a declaration and the property owners within that subdivision will pay into an escrow account for maintenance of the basin. The City has consistently required them to be turfed to have the park 2 4 3 environment. 006 G:\WPDOCS\PC1 1-28-OO.wpd 6 Planning Commission Minutes November 28, 2000 5. Commissioner Tyler stated that in the Environmental Assessment discussion of the staff report, some concern was expressed about the proximity of the access point on Jefferson Street to the alleged entrance to Heritage Palms across the street in the City of Indio, and currently there is nothing but a block wall on the east side. Staff stated the commercial area is at the corner of Fred Waring Drive and Jefferson Street, not at this location. Commissioner Tyler stated that with the turning restriction at this location, it is a non -issue. Staff stated that was correct, the well does go past this access making it no problem getting the left turn in at this location, provided the City of Indio agrees with the island. 6. Chairman Robbins asked if this had been coordinated with the City of Indio. Staff stated the City conditionally allows it, so it is up to the developer to approach the City of Indio to approve it. 7. Commissioner Tyler asked if it would be incorporated into the design plans for the widening of Jefferson Street. Staff stated it could be. Currently it is not. It is up to the developer. Commissioner Tyler stated the previous tentative tract map has expired, but his understanding was that the circulation pattern connect to Buttercup Lane? Staff showed the aerial photo of the area and explained the street networking of all the associated tracts. Different streets have different priorities and serve different purposes. Fred Waring Drive, Jefferson Street, and Washington Street are Arterial Street and their primary purpose is to get people across a large area and this is why the City is tough on turning movements. In order to mitigate this, the City tries to internal circulation from one tract to another and not clutter up the Arterial Streets with signals. Commissioner Tyler stated he is concerned that when you stand on the eastern terminus of the existing Dandalion Street and look east, you look down 15-20 feet. Staff stated this was a property that could be developed at the time which created the high point at this location. Since this was the connection point for the sewer it caused the developer to go up hill to the high point. If this subdivision had waited to develop it could have been tied into this tract, but it did not happen that way which created the high differential which makes the street somewhat steep. It will create some large steps in the pads as they come down. It will be creating site viewshed restrictions for the new tract only. Discussion regarding retaining walls and perimeter walls. 8. Chairman Robbins asked if the applicant would like to address the 244 G:\WPDOCS\PCl 1-28-OO.wpd 7 007 Planning Commission Minutes November 28, 2000 Commission. Ms. Marty Butler, representing Century Crowell Communities asked if she could speak after the public comment. 9. Chairman Robbins asked if anyone else wanted to speak regarding this project. Mr. Donald Hay, 44-155 Goldenrod Circle, stated he has appreciated working with staff and it is well represented. They would express the same appreciation to Century Crowell Communities. When they were purchasing their home, they were trying find a family community and found it in Cactus Flower. They did ask the City what would happen to Buttercup Lane where it dead ended. They were told to expect meandering streets with very low traffic and not a major impact to the neighbors. Now what they are seeing is a dramatic change to what they were told. He suggested that instead of Buttercup Lane being continued through and connecting with another street that will be a direct access to Fred Waring Drive or Jefferson Street, it could be redirected to meander around in the proposed development and not provide the direct access to the major Arterial. This is what they expected. He went on to explain how he thought the traffic circulation would be. Currently, there are two large retention basins on either side of Buttercup where it dead ends into the proposed tract. They are greatly used by the neighborhood children for play as well as for property owners with dogs. To have this street become a major street where these children are playing is terrifying. He asked if the choakers have been used successfully anywhere in La Quinta. Staff stated not in La Quinta. Mr. Hay stated he did not want to experiment on his children. There is too much traffic going by their park. Currently, there is no traffic on this road because it is a deadend. Century Crowell has told them they have no objection to changing this to a footpath or cul-de-sacs. In reviewing the proposed tract, there are ten cul-de-sacs. Why are there so many cul-de-sacs instead of connecting the streets together. The Planning Commission should not support this project. They are perfectly happy not having this access opened. They are not willing to have an experimentation used to slow traffic down in his neighborhood. 10. Commissioner Kirk asked staff if meandering streets were used as suggested by Mr. Hay would there be more or less traffic into the existing neighborhoods. Staff stated the purpose is to create a circuitous pattern without making it too tortured and run it by too many homes. The more circuitous you make it, the more homes you run the traffic by. Commissioner Kirk stated then that 245 circuitous could be positive for the existing development or it may G:\WPDOCS\PC1 1-28-OO.wpd 8 008 0Q Planning Commission Minutes November 28, 2000 be detrimental. Staff stated that if you make it circuitous so that you never want to use it, would help the existing development, but it would be an advantage to others. Discussion followed regarding alternative street designs. Senior Engineer Steve Speer stated the City has done curb pop outs at the gated community on 48th Avenue and the City does not believe it is experimenting. Although it is the first time in La Quinta, it is widely used all over the country. Traffic calming methods are being given a lot of attention over the last decade. Community Development Director showed the previously approved tract that had expired but showed the traffic circulation pattern that connects to Buttercup Lane and meandered through the project similar to the proposed tract. 11. Commissioner Tyler asked how many homes were proposed. Staff stated 240 homes, but the ten acres of commercial was removed from the proposed tract. Mr. Hay noted the park moved rather dramatically where it benefitted more Cactus Flower residents where now it benefits the property values of Century Homes so that it keeps the homes further away from the new commercial area. 12. Mr. John Johnson, 79-590 Marigold, stated he donated his time to Mr. Hay. 13. Ms. Michele Baker, 44-150 Goldenrod Circle, stated she has been here ten ears and the busiest day of the week is Thursday, because it is trash pick up, pool cleaners and gardeners arrive, and Schwan delivers. On Miles Avenue they have two new schools being constructed. This will create a lot of traffic using Buttercup Lane so they do not get caught up in the school traffic. She does not believe anyone has thought about the amount of activity that is being created. She does not want speed bumps, stop signs, or any other method of traffic deterrent. She only wants the street blocked off. 14. Mr.. Brad Phoenix, 44-120 Goldenrod Circle, stated the method of squeezing the streets is not going to work. At Las Vistas and Fred Waring Drive there was a right turn only and it created a problem because everyone ignored it and turn left anyway. Currently on Miles Avenue and Coldbrook Lane you have the same problem. The traffic flow for the proposed tract with right turns will not work because people will not follow them. This area was not designed to handle the traffic from the 206 homes. The fire 246 " G:\WPDOCS\PC1 1-28-OO.wpd 9 Planning Commission Minutes November 28, 2000 department stated their response time is 8-10 minutes and this is unacceptable. The lots are smaller and there are six homes where other tracts in this area only have five creating a "Cove -like" environment. Discussion followed about setbacks. 15. Mr. Tom Huebner, 44-215 Goldenrod Circle, stated Desert Club Estates at Washington Street and Calle Tampico had a similar issue with La Quinta Fairways, and the City found a way to prevent this from happening. He does not want the additional traffic. He has no objection to coming back out to Dune Palms Road to go where he needs to go. He has no opposition to the development, his only concern is the safety of their children. 16. Ms. Nancy Kelly, 44-345 Willow Circle, stated they bought their home in this location because it was a nice quiet neighborhood. They are not opposed to the new project, but does not see how traffic coming from these homes will benefit anyone in their area. They will have to deal with all the additional traffic. No one who drives a car drives the 25 mph speed limit. 17. Mr. Carlo Lombardelli, 44-430 Buttercup Lane, stated he concurs with what has been stated. 18. Mr. Jim Snellenberger, 79-720 Iris Circle, stated currently, there is a problem at the intersection of Buttercup Lane and Blazing Star. That needs to be addressed before whether any development takes place. He concurred with staff that if the traffic was redirected it, could solve this problem. 19. Mr. Bruce Kay, 79-710 Iris Court, stated he was opposed to the whole plan because we are losing our desert to tract development. We are not considering the development of La Quinta with the development of these little houses. Now a school is going to be built on Dune Palms Road. He does not see why this property including the commercial portion, could not be a wonderful Golden State Park. The City needs a beautiful park which would give it aesthetic quality. 20. Ms. Anne Kinstle, 79-685 Buttercup Lane, stated she lives at the corner and on numerous occasions while backing out of her garage, someone is flying around the corner. The corner is cut constantly and is really dangerous. To add another 500 homes going past her house is a nightmare. 247 G:\WPDOCS\PCl 1-28-OO.wpd 10 010 Planning Commission Minutes November 28, 2000 21. Mr. George Fercana, Jr., 44-030 Sweet Bush Lane, stated he is totally opposed to this project. First we need to think of all the kids who ride the bus and walk home on that street. There are some many children who play in the area of Buttercup Lane and the grassy hills of the retention basin. With the road open to through traffic it would eventually lead to casualties. He plays there all the time with his friends and cars and kids do not mix. There are just too many speeding cars going by in this area. He fears for all the kids who play and live in the area. 22. Mr. F. Patrick Sheridan, 44-585 Blazing Star Trail, asked why some of the cul-de-sacs going east and west can not be opened to Jefferson Street and another road leading out to Miles Avenue and another road to Fred Waring Drive creating more street access. He had an occasion to call the paramedics and it took 20 minutes to find the house because they could not find their way to the house because there is one way in and out. A little more access is needed and should be considered. With the response time of the Paramedics and Fire Department, 20 minutes is too long; there needs to be another Fire station in this area of La Quinta. 23. Mr. Henry Schwartz, 44-030 Dalea Circle, emphasized on the number of children playing on these streets. Cars and kids do not mix. If this thoroughfare is added it is only a matter of time before there is an accident. At night there is not a lot of lighting and when events such as Halloween come, kids are all over the streets and poses a hazard. Therefore, no connection should be made between the two tracts. 24. Mr. Jim Moran, 44-030 Mariposa Court, stated they have lived in Cactus Flower for eight years and everyone should be asking what was the original intent of Blazing Star and Buttecup Lane. How many homes were intended to serve. What is the effect if another 200 homes are added. Need to look for solutions based on the original intent of Blazing Star. We need to look at the safety of the children and the intent of what that street was made to serve when the original neighborhood was built. He is concerned about his children and the traffic flow. The City needs to look at full access onto Fred Waring Drive. Signals are not always the solution to slow traffic down, but at Las Vistas and Fred Waring Drive there is access and that is what needs to happen here. 25. Mr. Randy Emerson, 44-180 Dalea Circle, stated he and his wife 248 G:\WPDOCS\PCl 1-28-OO.wpd 11 011 Planning Commission Minutes November 28, 2000 purchased their home because they liked the self containment of Cactus Flower. They liked the wide streets and no through traffic. Once the construction starts and the homes are sold, most of those 206 homes will have two cars or a total of 412 cars. To increase that amount of traffic into their development, when there is no free access onto Fred Waring Drive or Jefferson Street, that leave only Miles Avenue. That creates his concern that his only street, which is Blazing Start, which has full access onto Dune Palms Road, will have a signal. Then more and more signals. Cactus Flower is not street lighted and the only light is from the homes themselves. As a contained community this is fine, but if opened up to more and more traffic, it could be unsafe. 26. Mr. David Sasaro, 44-245 Sweet Bush Lane. asked if it was true that Century, owner of the project, had a problem with closing the street. Chairman Robbins stated the developer would address this when she spoke. 27. Mr. Frank Saha 44-065 Calico Circle, stated that on his cul-de-sac there are 20 kids under the age of ten, five or six dogs, and four or five different cats. He likes his community as it is now. When he leaves in the morning people are taking their daily walks in and out of the cul-de-sacs, not afraid of traffic. Obviously he is opposed to the opening of this street and he is sure something else can be worked out. No one currently lives there now and they was there first. They should be given preference. 28. Ms. Dena Langhorn, 44-245 Goldenrod Circle, stated this will affect her directly as she lives at the corner of Goldenrod Circle and Buttercup Lane. She does not have children, but watches them day and night playing in the park in front of her home and one of her favorite things to do is to sit and watch them play. She cringes at the thought of having more traffic. She hopes something can be done to solve this problem before something happens where we will have to work defensively instead of proactively. 29. Mr. Paul Lord, 44-240 Calico Circle, stated there are a lot of children and everyone likes to watch them play. Another issue for him is that his wife suffered a stroke and part of her therapy is to walk. She walks slowly, very slowly and if this is put through it will confine their walking to their own circle. 249 30. Mr. Ray Kelley, 44-345 Willow Circle, stated the number of cul-de- sacs in the proposed development is overwhelming. It seems the G:\WPDOCS\PC1 1-28-OO.wpd 12 0 12 Planning Commission Minutes November 28, 2000 Cactus Flower development is having to sacriface some of their privacy and some of the traffic because this development wants private cul-de-sacs. Maybe the percentage of accesses per the number of homes be equal to the new development. It appears they are having to supply ways for these people to get out. With the stop lights, it is a concern to some of the people that it will hold up traffic. If traffic lights were added to free up some of traffic on these streets and timed at a certain speed, may it would help. 31. Ms. Courtney Mains, 44-030 Dalea Circle, stated that if this is allowed she will not be able to play with her friends as she will not be able to cross the streets. 32. Ms. Marty Butler, representing Century Crowell Communities, stated she was very involved with the development of Cactus Flower and she is very proud to see these people who are now living in this development. They have worked with their engineers and City staff and are wiling to construct this street through and will defer to City's staff and their engineers for their guidance. Other than this issue, their concerns are Condition #63. This condition requires a traffic signal on Miles Avenue for there exit onto this street. Her concern is that they have been in contact with the City of Indio and they do not intent to require the developer on the east side of Jefferson Street to pay any funds to construct a traffic signal at this location. As there will be a median she would want to propose there be either a right turn only and have the median block the turning movements to the left, or stipulate in the condition that the signalization would as warranted if the City of Indio is interested. Condition #53A.i, is a concern because this condition requires them to pay a cash fee for the outer 20 feet of pavement, curb, and gutter. Again, the developer to the east has been conditioned in a different format where if the project is not done within a two year period, he is responsible for his lane. She was hoping to have a similar condition. She has met with staff a number of times to ascertain their costs and both of these conditions were not considered nor were they budgeted. The signal would cost $80,000 and the lane of pavement would be $80,000. 33. Commissioner Kirk asked if they are not able to use the retention basin as a park site, what will they do for retention. Ms. Butler stated they do not need to use the park site for retention as the 250 G:\WPDOCS\PC 11-28-OO.wpd 13 013 Planning Commission Minutes November 28, 2000 retention basin is adequate. Staff had no objection. 34. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 35. Commissioner Kirk stated the points raised are good and valid. He was particularly interested by the comment that the original intent here was for the through streets. This development would be linked with nearby developments within this section of property. With that in mind we need to meet the original intent and in fact connect these developments together. At the same time, it has to be done in a way that is sensitive to the existing property owners. Even though there are no property owners in the proposed tract, the Commission needs to consider both. He is generally in support of the project. City staff has really worked aggressively to address traffic issues. He too would be concerned about the issues that had been raised. He believes the proposals presented by staff are intelligent and creative and are not experiments. He would support the project based on two conditions: 1) strongly support the traffic calming measures; and 2) that this project move on to the City Council and ask staff to work with the applicant on alternatives for circulation within the new development, but still connecting to the older developments. Mr. Hay suggested that maybe some different circulation patterns are one way to meet the original intent and yet discourage fast and increased traffic through this development. Pass this proposed development on to the City Council with a strong recommendation to staff that they work with the developer to prepare alternative circulation plans that continue to connect the development, but encourage traffic calming, slowing of traffic and discourage fast through trips. 36. Commissioner Tyler stated one of the most difficult problems the Commission faces is everytime a new development is proposed we hear the same storey; "this is our community and we have lived here for ten years, etc" and we forget that there is a piece of ground there that somebody ones and has to be developed to be commercially viable for them. He too would like to turn it into a park, but does not believe that it is economically viable for either the City or the property owner. We have to remember La Quinta consists of a lot of neighborhoods of which Cactus flower is one. It is indeed one of the earlier developments. It is a nice development with curving streets and he agrees with one 251 014 G:\WPDOCS\PC1 1-28-OO.wpd 14 Planning Commission Minutes November 28, 2000 statement that it is extremely dark at night. However, you cannot say, "We were here first and everyone else stay away." It doesn't work that way. As Commissioner Kirk suggested, we need to find a way that mitigates their concerns and also paves the way for future residents that will live in this new area. Several expressed concerns for an approved access for emergency vehicles. He would suggested that if anyone lived along Goldenrod you would have faster access. Many expressed concern about signals, at the moment there are no signals proposed for any of the three accesses for this development. Traffic signals are not planted around the City without meeting the requirements for installation. Several suggested more access to the perimeter streets rather than having people coming through Cactus Flower. Staff has explained the purpose of certain streets and the purpose of Fred Waring, for example, is to move as much traffic as possible. Everytime you put install a full turn movement, you slow that traffic down and defeat the purpose. What is presented meets the City's regulations. He has detailed concerns such as street names, Condition #6 it calls for the existing streets that are connected to the new development, the new development will carry the old name to avoid confusion. He would suggest that Dandalion Street, the condition should be expanded to require Dandalion Street to go to the east corner. He is concerned about the proposed street name Hermatague Circle, as it is already existing and should be changed. In regard to Condition #63 he would suggest it be expanded to, "if and when a signal is warranted by both the Cities of La Quinta and Indio.." Beyond these suggestions, he is in general agreement with the plan. In regard to the playground retention basins, he would suggest they be mitigated by installing wrought iron fencing along the street to minimize the traffic impact. 37. Chairman Robbins stated he disagrees with his fellow Commissioners. This project have five access points for 209 plus or minus units. There are many developments within the City that have more unit and less access points. In general, in his opinion, the City requires too much access between communities. He supports the property owners, not because they have lived there for ten years and the streets have not gone through, but he does not believe there is a need for the connecting streets to go through. If the communities are designed properly, and he believes this community is designed fairly well, that thes connecting streets would be just as well, designed as cul-de-sacs. 4. It does not add anything to either community to have the through streets. He could not support the project with the access on� 15 G:\WPDOCS\PC1 1-28-OO.wpd 15 Planning Commission Minutes November 28, 2000 Buttercup Lane opened. 38. Commissioner Tyler stated the applicant has stated they have no objection to not putting the street through, would staff supports this. Senior Engineer Steve Speer stated that when Cactus Flower was first developed on this forty acres, they did not have any access onto Fred Waring Drive. We forced them to take access off Dune Palms Road. The idea was to give each neighborhood access points. It is the western portion of Cactus Flower that would benefit the most to having the connection to the new project. However, after going into the neighborhoods, he understands their desire to keep it a secluded neighborhood. It was staff's purpose in requiring the street to go through it give Cactus Flower residents the access onto Fred Waring Drive. What has been realized is that the residents of Cactus Flower have learned to live without the access onto Fred Waring Drive and prefer to keep it that way. The new project had good access to the Arterial streets. Staff does support keeping the access on Dandalion Street open because they have a restricted turn movement and the median in front of the schools will be built. Commissioner Tyler stated that originally the first phase of Cactus Flower only had one access point onto Dune Palms. Phase two gave them a second access and he was sure everyone started using it. Then a third street, Verbena was constructed to Miles Avenue for the Wildflower development and he is sure it was used also. Senior Engineer Steve Speer stated that by closing the street it will put some pressure on staff to explain why some of these developments were not given better access to the major Arterial streets. If the street is closed, some mitigation issues would need to be addressed. Once travel routes are established in a neighborhood, the residents learn to live with them. When the raised medians are built it will help to stop some of the traffic darting out onto the Fred Waring Drive where it is prohibited. 39. Commissioner Kirk stated that with that clarification, he was willing to supports this project based on staff's support to close Buttercup Lane. 40. Commissioner Tyler asked that since there was no street vacation application before the Commission, could the project be conditioned to be closed off. Community Development Director Jerry Herman stated he would let the Senior Engineer answer that 253 question. The issue is whether or not the Commission wants to allow pedestrian access at that entrance. One option is to have G:\WPDOCS\PCl 1-28-00.wpd 16 () I P, Planning Commission Minutes November 28, 2000 the asphalt removed, a sidewalk installed, and opening the wall to allow pedestrian movement east and west. Commissioner Tyler asked who would be responsible for doing this. Ms. Marty Butler stated they would accept the responsibility. Staff went on to explain that since the developer is willing to accept the responsibility, they could be conditioned to do this. 41. Commissioner Kirk asked staff regarding the applicant's request regarding the half of the signal fee, Condition #63. Senior Engineer Steve Speer stated that whenever there is a full turning movement on an Arterial street, you open yourself to meeting warrants before construction can take place. The City's Development Impact Fee anticipates putting in signals at major intersections which already exist and the City knows a signal is needed. What is not clear is which signals will be developer driven and when staff has those occurrences, the developer is expected to mitigate that impact. It has been suggested that a quarter of the cost for the signal be borne by the developer, but in this case there are only two developers at this location and that is why staff conditioned them to pay one half the cost. In regard to the City of Indio not conditioning the developer on the east side to pay the other half, perhaps they are planning to pay the cost themselves. Commissioner Kirk asked what would happen if that did not happen for ten or 20 years. Staff stated that at that time the neighborhood would be established and staff would know what the traffic patterns were and whether or not it would meet warrants. Commissioner Kirk asked if the applicant's money was then refunded with interest. Staff stated the developer retains the actual funds. The City has them post bonds to hold the funds in place. 42. Chairman Robbins stated it seems that other residents of another tract will have the benefit of using the signal and should be responsible for paying part of the cost. Staff stated they could research to see if other developments were conditioned to pay a portion of the signal, but there could be a proration. Community Development Director Jerry Herman asked Senior Engineer Steve Speer if a street closure or vacation would be required to close off Buttercup Lane. Senior Engineer Steve Speer stated it would be a street closure. Community Development Director Jerry Herman asked is staff was recommending a cul-de-sac or what? Senior Engineer Steve Speer stated it needed to be a cul-de-sac so that emergency vehicles and trash trucks can turn around, or 254 redesigned in an "L" shape. G:\WPDOCS\PCl 1-28-OO.wpd Planning Commission Minutes November 28, 2000 43. Commissioner Tyler asked about the developers concern regarding the improvements on Jefferson Street. Senior Engineer Steve Speer stated Coachella Valley Association of Governments (CVAG) is not paying the full cost of widening Jefferson Street. 75% will be funded CVAG and 25% by each of the cities. It is a matter of timing. What staff has told the developers is that If they develop their project after the Jefferson Street contract is awarded and construction is underway, the developer will not be conditioned to participate in that cost. If the contract is not awarded, they will be required to do so. It will be prorated on the amount of money the City contributes. 44. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2000-083 recommending to the City Council certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-407. ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioners Abels and Butler. ABSTAIN: None. 45. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2000-084 recommending to the City Council approval of Tentative Tract Map 24197, as amended. a. Condition #6: Street names shall continue between tracts eliminating Virginia Street. b. Condition #63: "...as warranted by the Cities and City of La Quinta and Indio. C. New Condition: The applicant shall process a Street Closure pursuant to applicable Vehicle Code sections and shall reconstruct the road as determined appropriate by the City Engineer with a pedestrian access. ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioners Abels and Butler. ABSTAIN: None. Chairman Robbins recessed the meeting at 9:23 p.m. and reconvened at 9:28 p.m. 255 D. Conditional Use Permit 2000-052; a request of Wal-Mart Stores to allow 018 G:\WPDOCS\PC1 1-28-OO.wpd 18 Planning Commission Minutes November 28, 2000 35 metal containers for the temporary storage of holiday merchandise to be located at 78-950 Highway 1 1 1, within the One Eleven -La Quinta Shopping Center. 1. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked how long the containers have been in place. Staff stated since September. 3. Chairman Robbins asked if the request addresses the pallets or boxes stacked against the containers. Staff stated they would be removed. 4. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Oscar Rubio, Walmart Manager, stated that as the City has grown, so have they. In order to meet the demand of their customers they have to have a minimum of 35 containers as they cannot plan for all the requests they receive. They just received an order for 1200 specialty items and they will need containers to hold these until they are picked up. They will work with the City to the best interest of both the City and Walmart. 5. Commissioner Kirk asked if the applicant had been contacted by the City regarding the bales. Staff stated they have been working with all the merchants on Highway 111. Mr. Rubio stated they have been addressing the issues as the City brings them to their attention. Commissioner Kirk asked if the applicant was wanting this request granted for every year at this time. Mr. Rubio stated yes. Commissioner Kirk asked why they did not expand the store to accommodate their growth. Mr. Rubio stated currently it is in process, but it is not fiscally feasible at this time. They are looking to expand in about two years. 6. Commissioner Tyler asked if these containers would eliminate the stacking inside the store. Mr. Rubio stated this has not been a practice since he has been manager. Commission Tyler asked if stacking would be on top of the containers. Mr. Rubio stated it would go away. Commissioner Tyler asked if this was normal to 256 approve an application after the fact. Staff stated they are trying to work with the applicant, but no, normally the applicant should apply first before doing the request. 019 G:\WPDOCS\PCl 1-28-OO.wpd 19 Planning Commission Minutes November 28, 2000 7. Chairman Robbins asked if anyone else wanted to speak regarding this project. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 8. Commission Kirk stated he has a hard time rewarding someone after the fact. He has a problem with their rationale that they need more space at this season. If that were true, everyone would be asking for the same thing. He is concerned about setting a precedent for that reason. He would lean toward rejecting this application, but as they are a good member of the community and it is a well run store, he would agree to approving it for one year and re-examining it on a yearly basis with the applicant coming forward with a more permanent solution, and second, with a provision that it would be rescinded if it became a Code Compliance problem. 9. Commissioner Tyler stated he concurred with Commissioner Kirk's recommendation for only one year. Community Development Director Jerry Herman stated you could not rescind an application within 30-days as there is a statutory limit and process one has to go through to rescind a conditional use permit. Therefore, you would have to have it read subject to the revocation process. Second, staff is recommending a two year approval and any store can request and utilize this section of the Municipal Code. 10. Chairman Robbins stated he concurs with the other Commissioners. A one year approval would allow them time and not require them to remove what is there but, they need to seriously consider remodeling the store. At this time, the approval is only for 45 days, so any issues with Code Compliance are mute. 11. Commissioner Kirk suggested staff keep tract of the Code Compliance issues for consideration when this application is re- applied for. 12. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2000-085 approving Conditional Use Permit 2000-052, as amended. a. Condition #2; approved for one year, or 2001. 257 ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. 020 G:\WPDOCS\PCl 1-28-OO.wpd 20 Planning Commission Minutes November 28, 2000 NOES: None. ABSENT: Commissioners Abels and Butler. ABSTAIN: None. VI. BUSINESS ITEMS: A. Continued - Master Design Guidelines 2000-01 1; a request of Kristy Brady for review of prototype house plans for two different facades located at 51-785 and 51-805 Avenida Villa. 1. Chairman Robbins asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner . 3. Commissioner Tyler asked if the pictures submitted were homes that had been built in the Cove. Staff stated yes. 4. Commissioner Kirk asked what decorative detail had been added. Staff identified the areas. 5. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Richard Crockett stated he was available to answer questions. 6. Commissioner Kirk stated this submittal does addresses some of the concerns raised at the last meeting. It is still two homes that will be built next to each other, but he is still concerned about the substance of the submittal. The Master Design Guidelines were created for the purpose of seeing that homes in the Cove have more design detail. 7. Chairman Robbins stated he too is concerned, but believes it is a step in the right direction. This submittal is for two homes on two specific lots. He asked if the builder could build these homes in multiple locations. Staff stated yes, but staff will be making inspection to see that they are variation. 8. Commissioner Tyler stated he concurs with Commissioner Kirk, as it has been upgraded. 258 021. G:\WPDOCS\PC1 1-28-OO.wpd 21 Planning Commission Minutes November 28, 2000 9. Commissioner Kirk asked if they could approve the application and then after three or four homes are built, they could come back with more designs. He asked the applicant if he could provide more variations in the future. Mr. Crockett stated he could. 10. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Minute Motion 2000-022 approving Master Design Guidelines 2000-01 1, as submitted. With the requirement for additional design variations for future homes. Unanimously approved. B. Right of Way 2000-002; a request of the City of La Quinta for a General Plan consistency finding for a proposed acquisition of street right-of-way to widen the Washington Street/Highway 111 intersection located at southeast corner of Washington Street/Highway 1 1 1 intersection. 1. Chairman Robbins asked for the staff report. Senior Engineer Steve Speer presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked what a consistency finding meant. Staff stated they were required to obtain legislative approval of staff's recommendation. 3. Chairman Robbins asked if there was any other public comment. There being no further discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2000-086 approving RW-A 2000-002, as submitted. ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioners Abels and Butler. ABSTAIN: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of November 21, 2000. 259 IX. ADJOURNMENT: 022 G:\WPDOCS\PC1 1-28-OO.wpd 22 Planning Commission Minutes November 28, 2000 There being no further business, it was moved and seconded by Commissioners Kirk/Tyler to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held December 9, 2000, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:00 p.m. on November 28, 2000. Respectfully submitted, Sawyer, Executive Secretary City of La Quinta, California 260 023 G:\WPDOCS\PC1 1-28-OO.wpd 23 REPORT/INFORMATIONAL ITEM: /7 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 1, 2000 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:05 a.m. by Planning Manager Christine di lorio who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and Frank Reynolds. C. Staff present: Planning Manager Christine di lorio, Principal Planner Stan Sawa and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: It was moved and seconded by Committee Members Bobbitt/Reynolds to reorganize the agenda to move Agenda Item #C to Item #B and Item #B to Item #C. Unanimously approved. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of October 18, 2000. There being no corrections, it was moved and seconded by Committee Members Bobbitt/Cunningham to approve the minutes as submitted. V. BUSINESS ITEMS: A. Specific Plan 2000-045, Site Development Permit 2000-677; a request of Evergreen for review of landscaping plant pallette for a commercial office complex and land, and building elevations for a drugstore to be located at the southeast corner of 5O1h Avenue and Washington Street. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 261 G:\WPDOCS\ALRC 11-1-OO.wpd Architectural & Landscape Review Committee Minutes November 1, 2000 2. Committee Member Dennis Cunningham asked if the applicant would like to address the Committee. Mr. Mike Peroni, Dudek and Associates, introduced Tom Doczi landscape architect, Mike Mokray with Dudek and Associates, Philip Cross with Evergreen, Chris Wiseman, architect for the project. Mr. Cross reviewed the major modifications that had been made. He explained they wanted to create an architecture that was compatible with La Quinta with a Spanish influence. With the proximity to the neighborhoods to the north and west of site, they wanted to create something that would reduce the visual scale and create a more human scale at the ground level. They started to introduce the cantera stone to serve as visual relief. He then went on to describe the architecture. The office buildings will have a similar architectural character with color palettes that are similar. 3. Committee Member Bobbitt asked if staff had concerns about the view from the Washington Street bridge looking down onto the roof; is staff satisfied? Planning Manager Christine di lorio stated it was acceptable; the applicant has provided additional information to satisfy staff's concerns. Mr. Cross stated the view from the maximum height of the bridge, you will see a finished wall height. They have done sightline studies and from a five foot eye level at the parapet height, this site is six feet below the parapet. It is impossible to see on top of the roof. They kept within the 22 foot building height limit and are still convinced the mechanical equipment will be screened. 4. Committee Member Bobbitt asked about the "beefing" around the column base. Mr. Wiseman stated they would like to keep it as proposed. It adds color, texture, shadow play and mass instead of stucco coming down that could be damaged. The mass of the stone gives a more substantial appearance. Staff stated it was just the height of the columns. Mr. Wiseman stated the scale in terms of proportions, was designed to have it in thirds to pick up the critical line around the building. Committee Member Bobbitt asked if there would be any advantage to widening out the base; he did like the use of the cantera stone. 5. Committee Member Cunningham stated the issue to him was the height of the stone. Staff stated they wanted the architect to address this issue. Committee Member Cuningham stated that in using thirds, he agrees with the architect. A three foot column, however is substantial. The arch height is the same and the 002 G:\WPDOCS\ALRC I I-1-OO.wpd 2 Architectural & Landscape Review Committee Minutes November 1, 2000 height of the cantera stone works well. It does add texture to the building and from a maintenance standpoint it will hold up better. Mr. Cross stated that especially at the entrance which will sustain the greatest damage, it was important to use the stone. It will have a medium sand finish to contrast with the highly textured and colored cantera stone. Staff recommended deleting Condition #1. 6. Committee Member Bobbitt asked what material was to be used for the trash enclosure. Mr. Cross stated it would be painted to coordinate with the colors and would be made of metal. 7. Committee Member Bobbitt asked about the date palm trees as there are a great number of Phoenix Dactylferas and they are unique, but from a safety standpoint, the crowns will fall off which have caused injuries. He is not opposed as long as they are not in high traffic areas. If they are planted in a younger state they are better than the older ones removed from a grove. If they use them only in not highly traveled areas, he has no objection. 8. Committee Member Bobbitt asked Mr. Doczi if they were having any trouble getting the standard trunk tree to reach maturity without having structural problems. Trees such as Schinus Molle and Sumac, blow over or lose their shape. Mr. Doczi stated that on the date palms they want to use them for continuity along Washington Street similar to the other developments and introduced them at the entrance and along the perimeter. They did not plan to use them within the project. Schinus Molle would be used along the streetscape on Washington Street as well. They anticipate using the younger date palms, but it is becoming more and more difficult to find them. Committee Member Bobbitt stated there was no problem using them, as long as they were planted where they would not fall on anyone. Mr. Doczi stated that in regard to the condition regarding 50% replacement, they have no problem with this and will revisit the hardscape plan to get vines on the columns. Rather than a canopy tree they would like to use an understory tree and alternate them with the palm trees. They did add trees at the southwest and northeast corner of the building, but since this was the main entry area, they felt there would be a pedestrian conflict adding the landscaping. They may use some at grade planters or pots to add to the landscaping. They will have berming at the corners to meet grade. There will be a wall to screen the parking, and they could add berming around the corner. Trees do allow the people passing by to see 263 003 G:\WPDOCS\ALRC 11-1-OO.wpd 3 Architectural & Landscape Review Committee Minutes November 1, 2000 through. The trees will have full size islands to allow the roots to grow. Staff asked if the use of the annual color will be the same as the Palm Desert store with the "W". Mr. Doczi stated no, it will not be used. 9. Committee Member Reynolds thanked the applicant on his presentation. He has no problems with the proposal. 10. Committee Member Cunningham stated he would like to be sure the line -of -site is correct. Mr. Cross stated is a concern of theirs as well, and they will make sure it works. 11. Committee Member Bobbitt asked if the building is constructed and the equipment is seen, is there a condition to see that it is not visible. Planning Manager Christine di lorio stated yes, a condition will be added. Mr. Cross asked if they would be able to add the extra two feet if they find it is needed. Staff stated it could be added to the Specific Plan as an option if there is a problem with the visibility at the time of construction. 12. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds to adopt Minute Motion 2000-020 recommending approval of the landscaping plant pallette and building elevations for Specific Plan 2000-045 and Site Development Permit 2000-677, as amended. a. Condition #1: Deleted b. Condition #3c: Deleted. C. New condition: Requiring the mechanical equipment to be hidden from sight. Unanimously approved. B. General Plan Amendment 2000-071 Zone Change 2000-096 Village Use Permit 2000-004, and Environmental Assessment 2000-402; a request of Chapman Golf Development, LLC for review of building elevations and landscaping plans for an 11,900 square foot restaurant to be located on the northeast corner of 52"d Avenue and Desert Club Drive. 1 . Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 264 G:\WPDOCS\ALRC11-1-OO.wpd 4 - 004 Architectural & Landscape Review Committee Minutes November 1, 2000 2. Committee Member Bobbitt asked staff to identify what the grass area was to be used for. Staff stated it was for special theme functions. 3. Committee Member Cunningham stated it is a great project and he would love to see more of this type. 4. Committee Members Bobbitt and Reynolds stated they had no problems with the project. 5. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2000-021 recommending approval of building elevations and landscaping plans for General Plan Amendment 2000-071, Zone Change 2000-096, Village Use Permit 2000-004, and Environmental Assessment 2000-402 2000-045. Unanimously approved. C. Site Development Permit 2000-685; a request of Tait and Associates for review of building elevations and landscaping plans for a 3,984 square foot convenience store located on the northwest corner of Highway 1 1 1 and Washington Street within Point Happy Specific Plan. 1. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked about the location of the building. Planning Manager Christine di lorio stated it is right off the Highway 111 signal entrance. Staff has worked with the developer of the site to be consistent with the other buildings in the project. 3. Mr. Steve Frank, Tait and Associates, stated they have been working with staff to reach an agreement on the canopy design. 4. Committee Member Cunningham stated this is an extremely sensitive site. The Cliffhouse Restaurant is located on the other side of the rock, which is gorgeous. The restaurant design is almost what they are looking for on the site. What needs to happen is for the architect to go over and look at the Cliffhouse and come real close to it architecturally. This is a nice looking gas 265 G:\WPDOCS\ALRC11-1-OO.wpd 5 0 0 5 Architectural & Landscape Review Committee Minutes November 1, 2000 station, but this site is very important and in his opinion they have to go to the extremes to make it comparable with the Cliffhouse. He understands that it is a gas station and it needs to resemble that, but it needs to be on the scale of the Cliffhouse architecturally. 5. Committee Member Reynolds asked what other developments would be built on this site. Staff explained that the developer has stated there will two fast food restaurants as well as a major sit- down restaurant. Other specific uses are not known at this time. 6. Committee Member Reynolds, asked if the property was under two ownerships. Principal Planner Fred Baker stated Madison Development is now the owner of the entire site. Planning Manager Christine di lorio stated the grading plan has been approved and they are now working on the pad areas. There was a Specific Plan developed with design guidelines which outlined the elements that had to be followed. 7. Committee Member Cunningham stated he would like to see the stone work used on the Cliffhouse utilized here. He would not condition it to be real stone, but a good veneer stone. The use of smooth stucco finish, open tails on the roof element on the high part of the building needs to be similar to the Cliffhouse, with raised mudded the to warm it up. The canopy needs revision. Maybe a trellis type with beams closing off the center section, similar to the Rancho La Quinta guardhouse to soften up the trellis - gas bays. Planning Manager Christine di lorio clarified it would have a smooth trowel finish. Committee Member Cunningham reiterated how sensitive this corner is and how important the design is to this site. Staff stated that under the Specific Plan they are using a flat clay tile roof tile. As to the stone veneer the reference to the Coronado Virginia Light, the Specific Plan states the cantera stone with the Cafe Two could be used. Mr. Frank noted it the wording "like material", which in their opinion, this is. 8. Committee Member Bobbitt stated he agrees with Committee Member Cunningham and this is the first proposal for the site. He does not believe the design is reflective of what is wanted on this corner. It needs to lend itself more to what the Cliffhouse looks like. 9. Committee Member Cunningham stated the Specific Plan is a266 guideline and it could be expanded upon. G:\WPDOCS\ALRC11-1-OO.wpd 6 006 Architectural & Landscape Review Committee Minutes November 1, 2000 10. Committee Member Reynolds stated he hates to see Highway 1 1 1 being developed into a string of gas stations with fast foods. This corner is far more important. Some special treatment needs to be added to this site. He does not understand why so many gas stations are needed in the same area. 11. Committee Member Cunningham stated the proposal is getting there, but needs more work. They need to review the stone work. Wood is not a good material to use on the exterior; it needs a smooth stucco finish. The colors are not an issue. Curving is not right, it should be rectangular or square and the canopy needs to have a trellis look around the perimeter to soften it with knee braces or corbels, or some type of architectural treatment. Planning Manager Christine di lorio asked what material should be used on the knee braces or corbels; was he referring to metal material? Discussion followed regarding possible suggestions. 12. Committee Member Cunningham stated he was not challenging the Specific Plan conditions. Staff stated the applicant is constrained by what is approved in the Specific Plan. Committee Member Cunningham asked that they at least use the Coronado instead of the Cantera stone. 13. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds to adopt Minute Motion 2000-022 recommending approval of the building elevations and landscaping plans for Site Development Permit 2000-685, as suggested. Unanimously approved. a Canopy redesign as suggested with a trellis look using the beam element used on the building b. Smoothed trowel finish C. Use of Coronado "Virginia Ledge" stone D. Site Development Permit 2000-665; a request of Steven Walker Homes for review of landscaping plans for model homes and common areas for Tract 29347 in Specific Plan 90-015 (Norman Course). 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Dan Beals, representing Steve Walker Homes, stated he is 267 looking forward to the project and is available to answer any questions. 007 G:\WPDOCS\ALRC 11-1-OO.wnd 7 Architectural & Landscape Review Committee Minutes November 1, 2000 3. Committee Member Bobbitt asked the applicant to explain the landscaping. Mr. Beals stated the front yards will be typical, as shown. The rear yards will be as the property owner designs it, but all landscaping will be maintained by the homeowners' association. Committee Member Bobbitt asked if the watering would be on a timer. Mr. Beals stated a master timer with common area water. 4. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Reynolds to adopt Minute Motion 2000-023 recommending approval of the landscaping plans for Site Development Permit 2000-685, as recommended. Unanimously approved. E. Commercial Property Improvement Program 2000-003; a request of Mary Hope Franco, La Quinta Video and Paging for a funding request to install new landscaping fence, and awning with illuminated sign for the property located at 78-040 Avenida La Fonda. 1. Management Analyst Britt Wilson presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked what the existing stucco was. Ms. Franco stated the owner wants to put in a bid to repaint. The canopy will change color to match the building color when selected by the owner of the building. 3. Committee Member Reynolds asked about the fencing on the perimeter. Staff stated it is an existing fence. The new fence will replace the street side fence. 4. Committee Member Bobbitt asked if the guidelines were for the front or entire building. Staff stated it is for external facade improvements. Committee Member Bobbitt stated the landscaping is only as good as it is maintained. Ms. Franco stated there is a gardener and flowers will be planted in the planters. Committee Member Bobbitt commented that one of the bids from one of the landscape contractors, is not legal as he is not licensed and should be removed. Staff reminded the Committee that a commitment is signed by the applicant to requirement them to maintain the site as part of the agreement to receive the money. 268 a:N G:\WPDOCS�ALRC 11-1-OO.wpd 8 Architectural & Landscape Review Committee Minutes November 1, 2000 5. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds to adopt Minute Motion 2000-024 recommending approval of the funding for the building elevations and landscaping plans for Commercial Property Improvement Program 2000-003, with a score of 72.5. Unanimously approved. F. Commercial Property Improvement Program 2000-004; a request of Michael & Annie Fischer, Village Park Animal Hospital for a funding request to construct a block wall along the west property line for the property located at 77-895 Avenida Montezuma. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Reynolds asked if the block wall was on the west side only. Ms. Fischer stated it will be on the west and south side. Staff stated there is a wall and gate on the north side. 3. Committee Member Bobbitt asked if it is block or slumpstone. Ms. Fischer stated they had not made that decision. Committee Member Bobbitt stated that it needs to match the existing building. 4. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds to adopt Minute Motion 2000-025 recommending approval of the funding for a block wall for Commercial Property Improvement Program 2000-004, with a score of 83. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None There being no further business, it was moved and seconded by Committee Members Cunningham/Reynolds to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on December 6, 2000. This meeting was adjourned at 1 1:46 a.m. on November 1, 2000. Respectfully submitted, 269 f� [E J. SAWY ,Executive Secretary City of La Quinta, California () n REPORT/INFORMATIONAL ITEM: /9 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA October 19, 2000 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:02 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call: Present: Commissioners Irwin, Mitchell, Puente, Sharp, and Chairman Wright. Staff Present: Planning Manager Christine di lorio, and Secretary Carolyn Walker. �Z�Iilulul�►r>�1•[•L1� III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Irwin/Sharp to approve the Minutes of September 21, 2000 as submitted. Unanimously approved. V. BUSINESS ITEMS A. Phase I Historic/Archaeological Resources Survey for Specific Plan 2000- 050: located northeast of the intersection of Eisenhower Drive and Calle Tampico. Applicant: Santa Rosa Plaza, Inc. (Bison Hotel Group, LLC. - Archaeological Consultant: CRM TECH (Bruce Love) 1. Planning Manager Christine di lorio presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Irwin commented the Commission had developed a P:\CAROLYN\HPC 10-19-OO.wpd -1- 270 Historic Preservation Commission Minutes October 19, 2000 certain set of standards for monitoring concerning the grading and trenching. She had some questions as to the definition of trenching versus grading and the depths involved for each. 3. Planning Manager di lorio explained each project was analyzed on a case -by -case basis and generally the recommendations of the archaeologist were followed based upon what the field survey uncovered or if there was archaeological sensitivity in the surrounding areas. The Commission has been asking that there be monitoring during trenching which has been done in other areas in the Cove. 4. Commissioner Irwin asked if trenching was specified and if the site included a mound, outside of the trenching area, what procedures would be followed? 5. Planning Manager di lorio replied that would be up to the archaeologist since topography of the site is also important. 6. Commissioner Irwin also added the site was a former landing strip, and there was too much clay to grow anything. The recommendation stated monitoring during earth moving activities and she wondered if it would be better to use the word "trenching". 7. Planning Manager di lorio clarified the need for monitoring given what was observed, namely the topography and artifacts on record for the site, plus research done by the archaeologist. The recommendation for this project was if something was uncovered during the grading an archaeologist would be called to the site. 8. Commissioner Sharp asked that a definition of "trenching" be provided. 9. Planning Manager di lorio suggested it may not be necessary to define grading, because trenching refers to the areas being dug for pipes or irrigation systems. 10. Chairman Wright commented he felt it was better to look at each P:\CAR0LIN\HPC10-19-00.wpd -2- 271 002 Historic Preservation Commission Minutes October 19, 2000 project on a case -by -case basis, adding specific conditions for each project. 11. Commissioner Irwin said she preferred monitoring during the earth - moving activities with the option to be more specific if necessary. She stated the Commission has been trying to set up some standards for monitoring of sites. 12. Commissioner Sharp asked if there was going to be subterranean sites on the project; such as a swimming pool, and how would that affect the monitoring requirements. 13. Planning Manager di lorio answered there was no proposed subterranean parking at this time, but there were plans for a hotel pool, appropriate to the size of the development. 14. Planning Manager di lorio added there would also be a subterranean tennis court and wanted to clarify if the Commission wanted monitoring just for grading of the tennis court, or for anything that went below a certain level. 15. Chairman Wright asked what the standards were for other CLG cities such as Pasadena. 16. Planning Manager di lorio was only able to define what was done in San Juan Capistrano, where she formerly worked. In that City they defined the depth based upon the archaeologist's recommendation and the sensitivity of the site and did define trenching as anything 18 inches below the surface. 17. Commissioner Mitchell remarked the difference between trenching and grading was whether it was done with a backhoe or a scraper. If it was a significant sample of the site you can look at the sidewalls, see a profile of the stratigraphy which may suffice. He thought it best to monitor the site because you have a good idea of the geologic and the cultural profiling caused by the trenching. and then go from there. If it's negative in terms of trenching, he would not recommend any more grading, but it was a judgement call according to the recommendations of the archaeologist. P:\CAR0LYN\HPC10-19-00.wpd -3- 272 003 Historic Preservation Commission Minutes October 19, 2000 18. Chairman Wright asked Commissioner Irwin if she had any history of the site which would require the Commission to be more specific. 19. Commissioner Irwin replied she didn't have any specifics only that she would like to have the site monitored if trenching was to go beyond two feet. 20. Commissioner Mitchell interjected it may be advantageous to have an archaeologist with a geology background since he could see if the strata pre -dates any existence of man at the site. That might be one idea because unless you were looking for paleontology findings there would be no sense in an archaeologist being there. The backhoe trenching would give an idea if they need to come back with another recommendation in terms of how old the soil area is and if there was any possibility of human occupation occurring in these particular stratas. 21. Planning Manager di lorio explained in some respects this process would be a Phase II testing because you're doing a backhoe trench as far as a Phase II would be concerned. 22. Commissioner Irwin observed at one time or another most areas of the Cove have been farmed and asked how far down a tractor's disc would have gone. 23. Commissioner Mitchell commented farming should not have that much of an impact to the soil since it only goes to a depth of four to ten inches and that same soil is being turned over and over. So it should not have a negative affect in terms of the provenience of artifacts as it doesn't necessarily move them off site or destroy them completely. 24. Commissioner Irwin thought there was a possibility the artifacts could be deeper if this was a former lake site. 25. Commissioner Mitchell suggested the Commission request a couple of test units be done. 26. Chairman Wright commented that might be less expensive and P:\CAR0LYN\HPC10-19-00.wpd -4- V 273 ME Historic Preservation Commission Minutes October 19, 2000 better for the developer instead of requiring an archaeologist on site for monitoring every bit of grading since it should be extensive. 27. Commissioner Irwin commented this project was important as we should begin to get more requests from developers in this same area. 28. Commissioner Sharp said he thought there should be testing done where the swimming pool and tennis court are to be constructed. 29. Commissioner Irwin expressed her concern that this area could be very rich in artifacts and guidelines, or standards, should be in place for this and all future projects in the area. 30. Commissioner Mitchell reiterated test holes could be dug and an assessment made at that point. 31. Chairman Wright agreed the Commission wants to be thorough, but not at the price of losing all new development. 32. Planning Manager di lorio confirmed the recommendation was to provide a test excavation and asked if the Commission wanted a specific number, or leave the decision to the archeologist. Unanimous consent of the Commissioners was to let the archaeologist decide. 33. Commissioner Puente asked for clarification on developers' standards. 34. Commissioner Irwin replied the Commission had already been requiring developers to monitor, but the current discussion was about what the Commission's expectations for the future were, as far as standards or guidelines are concerned. 35. Chairman Wright asked if the Commissioners wanted to add this topic as a future agenda item. P:\CAR0LYN\HPC10-19-00.wpd -5 - 274 005 Historic Preservation Commission Minutes October 19, 2000 36. Planning Manager di lorio said the current procedure was to look at each project as unique and individual because historically the monitoring of trenching for projects in the northern part of the City have all been negative. 37. Commissioner Irwin added we are now dealing with the Cove which is different than northern La Quinta. An example would be the area at Coachella Drive where artifacts were found which isn't that far away. 38. Chairman Wright asked the Commissioners if they wanted to continue looking at projects on a case -by -case basis or come up with a defined set of guidelines. 39. Commissioner Mitchell felt the Commission could rely on the professionalism of the archaeologist as well as the Commission's recommendations If the Commission has any concern they can recommend monitoring or testing to some level at that time. 40. Chairman Wright questioned whether the Commission should have a standardized set of guidelines and add to them on a case -by -case basis. 41. Commissioner Mitchell stated that would be easier. 42. There being no further discussion, it was moved and seconded by Commissioners Sharp/Mitchell to adopt Minute Motion 2000-024 recommending approval of the Phase I Historic/Archaeological Resources Survey for Specific Plan 2000-050; located northeast of the intersection of Eisenhower Drive and Calle Tampico with the following condition added: a. The applicant shall prepare a Phase II study consisting of test trenches as appropriate to determine if monitoring is necessary. Unanimously approved. B. Phase I Cultural Resources Investigation and Phase II Testing program for Specific Plan 99-035: located generally on the north side of 541h Avenue U - 275 P ACAROLYN\HPC 10-19-OO.wpd -6- 006 Historic Preservation Commission Minutes October 19, 2000 between Jefferson Street and Monroe Street. Applicant: Country Club Properties - Archaeological Consultant: McKenna et al. 1 . Planning Manager Christine di lorio presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Sharp asked how many golf courses would be included in this project. 3. Planning Manager di lorio replied three. 4. Commissioner Sharp expressed his concern about recent newspaper articles referring to the water table and the fact that the area is sinking. He felt these concerns should be considered. 5. Planning Manager di lorio advised him that would be reviewed during the EIR process under water resource analysis. Also the Water District is given a copy of the project to comment on as part of the review process. 6. Commissioner Mitchell asked about page 17 of Phase II, 1" paragraph, where it mentions that some areas were not accessible. Were these areas no longer in the area of potential effect? 7. Planning Manager di lorio replied some were and the archaeologist did go out and do a recent survey to determine if the building was historic or not, and it was determined not to be. 8. Commissioner Sharp asked what made these non accessible? 9. Planning Manager di lorio replied the property owner did not receive full ownership until June and the archaeologist was not on site until the latter part of July or August. 10. Commissioner Mitchell complimented Jeanette McKenna (project archaeologist) on her professional and very comprehensive reports. He thought she had taken all the steps necessary and accepted her recommendation. 11. Commissioner Irwin commented she wanted the monitoring to 276 continue. 007 P ACAROLYN\HPC 10-19-00.wpd -7- Historic Preservation Commission Minutes October 19, 2000 12. , Commissioner Sharp added he was impressed with the report. 13. Chairman Wright commented on the thoroughness of the study and agreed with Commissioner Irwin that monitoring was especially important due to the fact that the site is covered with vegetation and the report states "there could be some real finds under some of the large vegetation". He emphasized the project did need to be monitored. 14. Planning Manager di lorio explained the monitoring would be included in the EIR as a Mitigation measure. 15. Commissioner Mitchell said he was concerned about the language concerning the earthmoving activities as opposed to formal grading and asked the general question if others had concerns in that regard. 16. Commissioner Irwin stated the monitoring should be on the initiation of all earthmoving activities. 17. Chairman Wright countered it should be in this area because it has been undisturbed and undeveloped. 18. Commissioner Mitchell reaffirmed the Commissioners' wishes were to accept the report with the proviso that the specific definition for monitoring of all earthmoving activities be included. 19. Commissioner Sharp then asked if there had been monitoring when PGA West was initially developed. 20. Planning Manager di lorio replied an EIR was done for PGA West which required monitoring, so the assumption was that it was monitored. 21. Chairman Wright commented as the City moves further east, there are fewer large sites left that may be as potentially rich as this site could be. 22. Commissioner Irwin related this site is surrounded by areas that have proved to be very rich. The Village area has never been tested so it is important to do some testing because the Indians 277 P:\CAR0LYN\HPC10-19-00.wpd -8- 1wln Historic Preservation Commission Minutes October 19, 2000 were drawn to La Quinta because of the Cove, and the Santa Rosa Mountains. 23. There being no further discussion, it was moved and seconded by Commissioners Mitchell/Puente to adopt Minute Motion 2000-025 recommending approval of the Phase I Cultural Resources Investigation and Phase II Testing Program for Specific Plan 99- 035; located generally on the north side of 54th Avenue between Jefferson Street and Monroe Street with emphasis on continuance of monitoring. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Commissioner Irwin reminded the Commissioners of the May conference in Barstow. B. Commissioner Puente asked for an updated list of the Commissioners. She then went on to share her recent experience in Spain and her visit to the Guggenheim in Bilbao. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Irwin/Sharp to adjourn this meeting of the Historic Preservation Commission to a specially scheduled meeting of the Historic Preservation Commission on November 9, 2000. This meeting of the Historic Preservation Commission was adjourned at 3:44, October 19, 2000. Unanimously approved. Submitted by: Carolyxalker Secretary 278 P:\CAROLYN\HPC 10-19-OO.wpd -9- 009 REPORT/INFORMATIONAL ITEM: 19 COMMUNITY SERVICES COMMISSION MINUTES November 13, 2000 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Henson led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Mike Davis Commissioner Michelle Henson (Vice Chairperson) Commissioner Joan Rebich Commissioner St. Johns (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of October 9, 2000 B. Monthly Department Report for September 2000 It was moved by Commissioners Bechard/Rebich to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Community Park Public Meeting Review The Commissioners reviewed the Consultant's lists provided from the community meetings held on June 7 and October 25. The lists contain the desires of the community as well as the concerns. The Commissioners reviewed each item on the lists and after some discussion, formulated a list of amenities for the City Council's consideration. The amenities include: Skate/BMX Park Lighted Sports Fields: Soccer Baseball Concession Stand/Restrooms Playgrounds: Tot Lot Older Child Lot 279 Swings S:\Community Services\CSComm\CSCMIN.11-13.wpd Picnic Area/Bar-be-ques to be reserved for Parties and Bounce Houses Walking path around perimeter of the park with a par course and bicycle lane markings Walkway from the homes north of the park to the High School "Jumping Waters" amenity One basketball court -possibly lighted Tetherball Par Course Landscape along wall with neighbors Other amenities to be included near the Community Park: Remove wall separating retention basin and park site Grass Volleyball Court in the retention basis north of the park Amenities to be developed away from the Community Park: Light High School Tennis Courts instead of building additional courts Pet Parks: one near the Community Park and one near the Cove Staff will present this list of recommendations for City Council consideration at an upcoming City Council meeting. It was moved by Davis/Henson to direct staff to present information regarding the Community Park amenities for City Council consideration. Unanimous B. California Parks and Recreation Society's Conference After some discussion, Commissioner Bechard was elected to attend the CPRS Conference in Sacramento on March 14-17, 2001. It was moved by Commissioners Henson/Rebich to approve Commissioner Bechard attend the CPRS Conference in Sacramento on March 14-17, 2001. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS VIII. COMMISSIONER ITEMS Commissioner Rebich attended the CVAG meeting in which the following issues were discussed: Valley Wide Massage Ordinance Valley Wide Animal Campus Gambling pamphlet for Teens by Gamblers Anonymous Open House for Save -a -Pet California Tax Credit for Low Income Housing Valley Wide Substance Abuse Campaign Commissioner Rebich discussed each issue briefly. Commissioner Bechard reported that the Tiny Tot Halloween Carnival was a lot of fun. She enjoyed helping at the event. Chairperson St. Johns read a note from Marni Kunsman regarding the need for volunteers for the Tiny Tot Turkey Trot and Breakfast with Santa event. Chairperson St. Johns stated that she knows of a group at the High School that will volunteer for the Turkey Trot activity. 280 S:\Community Services\CSComm\CSCMIN.11-13.wpd 009 Commissioner Davis asked if it would be possible to get larger recycling bins to use. The current bins are small and on pick up day, the papers seem to fly throughout the neighborhood. IX. ADJOURNMENT It was moved by Commissioners Rebich/Davis to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 8:10 p.m. NEXT MEETING INFORMATION December 11, 2000 7:00 PM La Quinta Civic Center Study Session Room ctor 281 S:\Community Services\CSComm\CSCMIN.11-13.wpd 00.3 3 U DEPARTMENT REPORT: I "A O� '�O2 • ��IY�YI V� U S �y�CFM OF'fN��,�w TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Managef- ` DATE: December 19, 2000 RE: Department Report — Response(s) to Public Comments The following is the response to public comments made at the December 5, 2000 City Council meeting: 1. Ms. Elaine Reynolds, 49-294 Vista Bonita, relayed information she received at the Global Mural Conference from Vaugh Warren regarding a program for graffiti prevention. She recommended implementation of a program similar to the one being implemented in Canada that involves graffiti violators working with airbrush artists on murals. Ms. Reynolds stated that artist Snake Jagger has voiced an interest in participating in a local program. • Staff is currently researching the program and will be contacting Ms. Reynolds shortly. 282 DEPARTMENT REPORT: 3- A CITY COUNCIL'S UPCOMING EVENTS DECEMBER 19 CITY COUNCIL MEETING DECEMBER 20 KSL CIVIC APPRECIATION LUNCHEON JANUARY 2 CITY COUNCIL MEETING JANUARY 8 RIVERSIDE DIVISION - LEAGUE OF CALIFORNIA CITIES MEETING - TEMECULA JANUARY 16 CITY COUNCIL MEETING FEBRUARY 2 MAINSTREET MARKETPLACE FEBRUARY 6 CITY COUNCIL MEETING FEBRUARY 12-18 BOB HOPE DESERT CLASSIC FEBRUARY 20 CITY COUNCIL MEETING MARCH 2 MAINSTREET MARKETPLACE MARCH 6 CITY COUNCIL MEETING MARCH 20 CITY COUNCIL MEETING 283 APRIL 3 CITY COUNCIL MEETING APRIL 6 MAINSTREET MARKETPLACE APRIL 17 CITY COUNCIL MEETING MAY 1 CITY COUNCIL MEETING MAY 15 CITY COUNCIL MEETING MAY 21-23 INT'L COUNCIL OF SHOPPING CENTERS SPRING CONVENTION - LAS VEGAS December 2000 Monthly Planner 1 2:00 PM City 10:00 AM ALRC City's Holiday Council Open House Meeting 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM 10:00 AM - Public Safety- Mosquito Pena Energy/Envi- 12:00 PM Riv- Perkins Abate. -Perkins 5:30 PM Invest- Sniff erside Division 12:00 PM CVAG 7:00 PM Plan- ment Advisory 7:00 PM Cultural - League of Transp-Perkins ning Commis- Board Arts Commission Calif. Cities 7:00 PM Commu- sion Meeting Workshop - La nity Services Quinta Commission 17 118 24 25 Christmas L Christmas Eve AIL Day (City Hall Closed) New Years Eve 9:00 AM CVB KSL Civic Appre- 3:30 PM Historic Henderson ciation Preservation 2:00 PM City Luncheon Commission Council Meeting 12:00 PM CVAG 9.00 AM Human/Com LAFCO- Adolph Henderson 4:00 PM DRRA Airp-Henderson S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 January ui S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2 Employee Recog- nition Banquet W 23 30 Printed by Calendar Creator Plus on 12/13/2000 January 2001 Monthly Planner 7 -S-Sin d a-'y' Monday Tuesday Wednesday Thursday Friday Saturday 7,11 1 2 3 4 5 6 M 2:00 PM City 10:00 AM ALRC 12:00 PM �,<r ��" Council Mayors Lunch t Meeting ``' New Years Day (City Hall Closed) ajro1 :+* 7 8 9 10 11 12 13 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Public Safety- Mosquito Pena Energy/Envi- Perkins Abate. -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG 7:00 PM Plan- ment Advisory 7:00 PM Cultural Transp-Perkins ning Commis- Board Arts Commission 6:00 PM League sion Meeting of Calif. Cities- Riv. Div. - Temecula 7:00 PM Commu- nity Services Commission 14 15 16 17 18 19 20 Martin 9:00 AM CVB- 3:30 PM Historic Luther Henderson Preservation King 2:00 PM City Commission Holiday Council (City Hall Meeting Closed) 21 22 23 24 25 26 27 7:00 PM Plan- 12:00 PM CVAG 9:00 AM ning Commis- Human/Com- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 28 29 30 31 6:00 PM CVAG- Exec Com-Pena December 00 ebruary 01 T W T F S S M T W T F S125:26 1 2. 3 3 4 5 6 7 8 96 7 8 9 10 10 11 12 13 14 15 1613 14 15 16 17 17 18 19 20 21 22 2320 24 25 26 27 28 29 30 21 22 23 24 31 27 28 Printed by Calendar Creator Plus on 12/13/2000 286 February 2001 Monthly Planner a rn � X '.� 1 2 3 ,u r y u x• n r .� era ru v 3 .i. "J. January' March 1p, ° S M T W T F S*' r S MT W T F S 2 3 1 4 5 6 7 8 9 10 11 12 13 '" 4 5 6 7 1 2 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 a 21 22 23 24 25 26 27 ..18 19 20 21 22 23 24 z� 28 29 30 31 �a 25 26 27 28 29 30 31 n 4 5 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Council Energy/Envi- Meeting Sniff 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 5:30 PM Invest- Commission 12:00 PM CVAG 7:00 PM Plan- ment Advisory Transp-Perkins ning Commis- Board 7:00 PM Commu- City Services sion Meeting �} Commission �) Valentines Day 18 19 20 21 22 23 24 Presidents 9:00 AM CVB- 9:00 AM Day Henderson LAFCO- (City Hall 2:00 PM City Henderson Closed) Council Meeting 25 26 27 28 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG Exec Com-Pena ning Commis- Human/Com- F sq sion Meeting Adolph 4:00 PM DRRA Airp-Henderson .x on 12/13/2000 Printed by Calendar Creator Plus La��T� c�Go DEPARTMENT REPORT:4 C� OF T1� TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: December 19, 2000 RE: Monthly Department Report - November 2000 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of November. The reports depict the following highlights: • Year to date building permit valuation is $284,516,613.00 which represents an issuance of 3,409 building permits through November; • 2,510 animal control cases have been handled through November; • 2,138 code compliance cases have been initiated through November; • 12 new licenses were issued to La Quinta based businesses in November. N O N O O O O O O O Cl) O O co O O 00 (D 0 O W h O O O O O O r- O O 1: O O M (D LlJ 4 O cD r-: co O O O O O O O CD O O O O V' O U 0 N IT (MO^ OM0 N U') LO r p- N N O J T N IL N U J m 00 O O .- O O O O O O O O O Cl O O O O D C? O O O O O O O O O O O O O O O O a= — O o 0) 0 0 0 00 o O O o 0 0 0 to ? z M (n LO ~ O N N a co O m O 0 m O O O O M It O N CD M U� r-: O N 17 O N ce) O M 00 O !� CD (D O (D t- O — O V* (O r- Co N r- 00 6) O N 'IT O 00 N 'IT O O N M e- — O (D O co N U) 00 O — co N u) 0 i' 0 N (D r-- O 0) CD 0)— (D •- O 4 CD M N ti � 00 O O v 00 (D � N O r- � 00 W (O Ce) — (D cco <- 0) CY) r- LL V L6 F O O O � M O 0 O h O O Ce) O O O O N O W = N N CD O O o — O 00 ti N co O O 1` O 1` ti O O � 00 d' — O O O O O Ce) O (D O N 00 a Z O O — — 00 O 00 CD 00 ti M O (fl cc to CD 0 — (V O It et O O 0 CA O O O ce) 1- N (fl LO N M O .-- d' ce) M 0)0 ti N 'T 00 M —"t O r- — � O Cl) (0 N 0 �- 00 00 t- I` 0 00 It :i Cl) I,- O O O O 0 r` I` O N 00 It CD 00 00 f- 1` 00 r- O 0) O M 1` O O O O O N 4 O O co I` — N O 0) M N N CD Cl) O 0) N Cl) N � (D O N m O U') ItT O O H O � Z a o Z J M 00 N N Q J m O O O O O O O CD O CD O O CD O O _ O _ O J C� �t O [t O O 00 0 0 O a W Q N I` It oo O 00 O 00 It 1` f` O CA 00 O r- 'IT 0) 0) 0) O Cl)O O I � 0)} M CD Z p CD N oci O ti N O O O CV O CD N N V ai (0 ~ Z Z 00 O 00 N (D O O) N CD CV IT N M d' Cl) O O r- 1` 00 Cl) O Cl) r- N Nr N 'IT O M •-- Cl) 00 Cl) co O M rl- N m O O CY) O O J Ci CD v CD Cl) IT m N .-- .-- I N � I cn Z O O O O O O O O O O O O O O O Cl O O O (O N O O O O O I- 00 O O O O O O O co O O O O O O O O O O O O O —. 0 (D 00 U Z It N 00 r- O h co O O O Cl ti O N 00 CM � O O O O O O Cl) V O 00 N (D (D N N r- 00 U) � N N O N N N m It (D r` O co 0 M 00 M N O N .- O v v I- O co N 'IT O co O N ti O V' O h ti O O C O O O M O I` 'IT N O N c') CD ti .- O O N G J W NO 00 — V co co (D (D 00 O O (0 00 1` O O) 6) N o C\l — N 'It CD O Cl Cl 00 N O N c'M ~ 0 0 CY) Z = J zl J — c) w w O 0 ._-._. LU f� w> 0 O COD CD O ti co -t O O 0 0 p O N �-- (n N a= > U)Q W M Z H D Q w R Q J J J Q Z O J J z O w U J — J Q U- — a Q °a Q C) Q � - � - w1 C) ) ww-1p U m m O U_ O Q ;io w U O U) U) U) ?D2 O O J w O w Q Q Z O w w U) U (D I I U) 101 Q�wO ANIMAL CONTROL REPORT FOR: November, 2000 Steve Alexander, Jackie Misuraca and Carey Diaz ANIMAL PICKUPS NOV Doss Alive 50 Dead 3 CAU Alive 12 Dead 7 Other Animals Alive 4 Dead 2 TOTAL ANIMALS Alive 66 Dead 12 YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 00 DATE 99 HANDLED NOV DATE 00 DATE 99 91 159 77 76 G: 693 266 422 Bite Reports 1 20 55 80 Animal Trap Set Ups 4 84 55 147 Cruelty to 64 Animals 0 11 24 57 70 626 214 TOTAL ANIMALS REMOVED 78 959 840 Vicious Animal Restraining 0 1 Special Hour Patrols 7 137 Zoning Violations 1 6 Lost & Found 27 336 Animal Rescue 1 27 Outside Agency --2— 15 City Reclaims 10 89 Other 9 150 TOTALS 62 876 VIOLATIONS: No Owner Warnings Citations Dogs at Large 39 4 7 Noise Disturbance 1 3 0 Defecation removal 0 3 0 License Violation 0 2 15 Other 0 0 0 Monthly Total 40 12 22 YEAR TO DATE 303 126 246 TOTAL MONTHLY INCIDENTS HANDLED: NOV 00 - 214/NOV 99 - 176 YEAR TO DATE INCIDENTS HANDLED: NOV 00 - 2,510/NOV 99 - 2,440 7 125 n 367 31 14 91 348 1,121 290 G03 CODE CONTLIANCE REPORT FOR: November, 2000 N V.00 YEAR TO DATE 00 YEAR TO DATE 99 ABATEMENTS: Nuisance Abatements Started 45 748 839 Weed Abatements Started 8 193 208 Vehicle Abatements Started 73 1,136 823 Dwelling Abatements Started 1 61 45 TOTAL STARTED 127 2,138 1,915 TOTAL COMPLETED 203 2,449 1,675 Home Occupation Inspections 7 129 76 Business License Inspections 11 183 37 Public Service 307 3;225 5,424 Garage sale permits Issued 158 1,542 1,284 Spay and Neuter Vouchers 0 7 0 291 G. 4 O O O O 0 0 0 0 0 0 0 0 000000000000 + N N N N N N N N N N N N F- Z H J Z W C) > F- (Dw W w U) Z U) OW UU F- -j uYwO> HU w U) w 0 0 a Z a w w0zob W U tn�DC�a _C)C) QZ C9am?Q J J U w a0 W z a o L 2 ruixayi a w p Q p Q w U oLLZzzwaF- XF-M>w �IU) (-j 2? Q Q 00 w 2 Q O Cb (O M M O O tl0 O O CO (b N O O O O CA CA 00 N (� 0 M ,�, (� LO OO I -CD r- r N = 0 0 0 0 0 0 0 0 0 0 0 0 I (D O co CD O co to co O CO CO (O B CL M 0 MIn 0 MO 0 M M Mn M M 0 cCn N N N N N 04 04 N CN N N47 N d ONi m m 0) 0) m 0) 0) 0) 0) 0) a) N a+ c0 H • �a¢aaQaaaaaaa a U U U U U U U U U U U U F- FQ- H H Ia- F- F- Z_ Z_ Z_ Z_ Z Z_ Z_ Z Z_ Z_ Z_ Z_ = 0 0 0 0 0 0 0 0 0 0 0 0 Z'g nJ JJg J w J w U > U N > > > N > w O Z 0200 (n 0 o g g Z w a w w w w S —_ Q OZ g O z a 0 U 0 0 a} Q O Q 2 0 p 2 2= D a U 2 Z N Z Z Z Z Z Z= Z J F- WXwwgwww z-w L(n0>(n0(n(n>c9>aw a w z a w z w w d= a U� OOOMV OD Cl)Cco O- I- N 'IT O CO O_ N CO O O N r— LO to rl lL7 LO 0 I` L � Y a U z J O Z d 0 (�') !n a W Oo W �C�� UU2CD W F- Z Z U Zww Zww� 0 J Y d a W Q a cl) W a wZ0c0On<��z0OQ ER p Ofa n W m J D Q W w a 0 gym° 0IaF--J06 Z)oD 0 BT— n, J�Zwfn(nZ> C �_ v v O N O v M LO r— OOi m MV M M cM00 D m M M M M M cND 0 0 0 0 0 0 0 0 0 0 0 0 292 CL>5 �a'��TQ c DEPARTMENT REPORT: Jr —A U -4 rY 5 C��1 OF9w TO: FROM: DATE: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR rk DECEMBER 19, 2000 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER, 2000. Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of November. PAMonthly Department Report.wpd 293 Z W F— Cc a a f.. 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J Q V a o .� O c o 0 0 o c M M Ln G !0 E O CO Cfl N N e- N a� U a� O M M M O O I� Ln n M Ln O r a� y a o � o � \ � o V 0 0 r U 00 00 L M Ln V r c Ln O c= O_ Ln o 0 Ln r 0 ^ C O O° It O O CO M O N co O M w N Ln s y f6 J N O O 4- 0 Q) C) C a ° r N C G N 7 a°i ayi c O r 2 � c � 10 41 � d 'O a O � � ,C � Q a a° a w r OC •° U c c o co a °C = a t w a a w 0 C7 m x (D S O C7 Q W W C7 w a C7 c y 00 c a� c 0 c a) c aD m 0 .5 U V C U ° Z c c° o U a) = c ° °, °, E CC L a U v> cn 299 007 11 DEPARTMENT REPORT: (o-A 4 �a Q'c U 5 OF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: DECEMBER 19, 2000 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER 2000 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 2001: Jan 5 *Watercolor Lessons Jan 8 *Putting Contest Jan 8 *Stained Glass for Beginners Jan 9 *Free Blood Pressure, Cholesterol and Glucose Screening Jan 9 *Conversational French Lessons Jan 9 *Cake Decorating Jan 10 *Pain Management Seminar Jan 11 *Free Medicare and Insurance Counseling Jan 11 *Musical Production "Gold Country" Jan 12 *Financial Seminar Jan 12 *Music Class, Piano Lessons Jan 16 Beginning Yoga, La Quinta High School Jan 16 Continuing Yoga, La Quinta High School Jan 16 Basic Cake Decorating, Senior Center Jan 16 *Free Hearing Consultation & Hearing Aid Check Jan 17 Beginning PhotoDelux, Senior Center Jan 17 Basketball Training, Boys & Girls Club Jan 17 Tappercize for Women & Men, La Quinta High School Jan 17 Pilates, LQ High School Jan 17 Classic Ballroom Dance, La Quinta High School Jan 17 Intermediate Computers, Boys & Girls Club Jan 18 *Chili Cook -Off & Luncheon Jan 19 *Free Insurance Counseling Jan 20 My Own Art Instruction, Senior Center Jan 20 English Riding Lessons, Horse Ranch Indio Jan 22 Latin Ballroom Dancing, La Quinta High School Jan 22 Beginning Computers, Boys & Girls Club Jan 23 French Conversation, Senior Center Jan 23 *Free Blood Pressure Jan 27 Culture in the Courtyard, Civic Center Courtyard Jan 27 Mastering Microsoft Word, Boys & Girls Club Jan 29 *AARP Mature Driver's Course * Senior Center Program, Class or Event 300 Tit., 4 4 Q" Community Services Department Attendance Report for the month of November 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 2000 1999 Leisure Classes 358 220 138 35 14 Special Events 128 30 98 2 1 Adult Sports 806 589 217 47 28 Senior Center 1477 1782 -305 35 36 Total 2769 2621 148 119 79 Senior Services Senior Center 837 1352 -515 14 12 Total 837 1352 -515 14 12 Sports Complex Use AYSO Soccer 1350 1100 250 20 16 PD & LQ Football 190 150 40 11 3 Total 1540 1250 290 31 19 Total Programs 5146 5223 -77 i 164 110 Volunteer Hours Senior Center 6941 760 -66 Meals on Wheels 621 67 -5 Total Volunteer Hours 7561 827 -71 Monthly Revenue Senior Center $ 3,777.00 $ 3,850.00 $ (73.00) Community Services $ 3,010.00 $ 3,810.00 $ (800.00) Rental Income $ 660.00 $ 495.00 $ 165.00 Total Revenue $ 7,447.00 $ 8,155.00 $ (708.00) Revenue Year to Date Senior Center $20,912.61 $ 18,765.93 $ 3,885.38 Community Services $ 21,508.00 $ 24,058.50 $ (2,550.50) Rental Income $ 6,169.00 $ 2,145.00 $ 4,024.00 Total Revenue to Date $ 48,589.61 $ 44,969.43 $ 5,358.88 301 02 Community Services Program Report for November 2000 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga, Tu. 12 36 0 0 36 3 0 Beginning Yoga, Th. 9 27 0 0 27 3 0 Continuing Yoga, Tu. 7 21 0 0 21 3 0 Oil Painting Class 11 22 0 0 22 2 0 Watercolor Class 7 21 0 0 21 . 3 0 Art Blast for Youth 11 44 0 0 44 4 0 Ballroom Dance 9 36 26 130 -94 4 5 Spanish Conversation 16 64 0 0 64 4 0 Beg. Computers Mon. 10 40 10 40 0 4 4 Beg. Computers Tues. 10 40 10 40 0 4 4 Microsoft ExcelClass 7 7 10 10 -3 1 1 Totals 1 109 3581 561 2201 1381 35 1 14 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Partici ation Variance Meetings Meetings Special Events 2 on 2 Grass Volleyball 28 28 30 30 -2 1 1 Cultural Symposium 100 100 0 0 100 1 0 Totals 128 128 30 30 98 2 1 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetin s Adult Sports Open Basketball M/T 80 80 99 99 -19 8 10 Adult Soccer League 120 240 80 240 0 2 3 Totals 200 320 179 339 -19 10 13 Recreation Totals 1 4371 8061 2651 5891 2171 471 28 Page 2 302 003 Senior Center Attendance NOVEMBER 0 2000 1999 1999 a istere Total e —is tere ota Meetings Participants artici anon Participation ariance 2000 1999 Senior Activities Ballroom Dance, Comp Classes 15 15 0 0 15 2 0 Bridge, ACBL 216 216 198 198 18 5 4 Bridge, Duplicate/Social 318 318 421 421 -103 11 13 Dog Training, Complimentary Class 9 9 0 0 9 1 0 Golden Tones 26 26 72 72 -46 3 5 Ice Cream Social 22 22 5 5 173 1 Monthly Birthday Party 29 29 21 21 8 1 1 Monthly Luncheon 112 112 115 115 -3 1 1 Movie Time 54 54 26 26 28 6 3 Putting Contest 7 7 9 9 -2 11 1 Seminars 5 5 23 23 -18 1 1 Television Viewing 34 34 31 31 3 n/a n/a Tennis 29 29 120 120 -91 2 12 Tennis Social 13 13 0 0 13 1 0 Senior Activity Total 889 889 1041 1041 -152 38 42 Senior Leisure Courses Ballroom Dance 8 13 0 0 13 2 0 Ceramics 12 35 14 38 -3 4 4 Computer 11 15 54 72 -57 4 14 Computer Tutor 6 6 20 20 -14 6 8 Dog Training Class 13 26 4 6 20 2 2 Exercise 44 293 66 394 -101 11 10 Spanish Lessons 10 10 9 12 -2 2 2 Senior Leisure Courses Total 104 398 167 542 -144 31 40 Senior Leisure Classes Arts and Crafts 17 17 24 24 -7 4 4 Bridge Lessons 27 27 62 62 -35 4 9 Painting 25 25 17 17 8 4 4 Quilting 37 37 18 18 19 4 2 Rug Hooking 8 8 0 0 8 4 0 Tai Chi 10 10 28 28 -18 3 5 Tap Dance 33 33 27 27 6 6 5 Woodcarving 15 15 0 0 15 2 0 Writing for Profit 18 18 23 23 -5 4 7 Senior Leisure Classes Total 190 190 199 199 -9 35 36 TOTAL SENIOR PROGRAMS 1183 1477 1407 1782 -305 104 118 Senior Services Ambassadors 54 54 79 79 -25 n/a n/a FIND Food Distribution 178 178 322 322 -144 3 4 Health Fair 392 392 704 704 -312 11 1 Health Screenings 4 4 43 43 -39 1 5 I.I.D. Energy Assistance 9 9 0 0 9 3 0 I.I.D. Energy Assistance/No fee 1 1 0 0 1 1 0 Information/Referral/Outreach 182 182 196 196 -14 n/a n/a Legal Consultation 11 11 0 0 11 1 0 Medicare Consultation 1 1 0 0 1 1 0 Share Meetings/Sign-up 5 5 8 8 -3 3 2 TOTAL SENIOR SERVICES 837 837 1352 1352 -515 14 SENIOR CENTER TOTAL 20201 23141 2759 3134 -820 118 130 Page 3 DEPARTMENT REPORT: g-A OF f9 TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: December 19, 2000 RE: Public Works/Engineering Department Report for the Month of November 2000 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report, Ir IV Chris A. Vogt Public Works Director/City Engineer 304 T:\PW DEPT\COUNCIL\2000\0012Dept. wpd O O O N cc w m w 0 z O J w D V uj W N T W '-F-HHHHF--HHHHI-F-F-F-HHHHF-�i-���� ea W O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0022200 0 0- 0 0 0 0 0 0 - 0 - 0 - 0 - 0 - 0 - 0 - 0 - 0 0 0 ..1 M COM 0000 M'-Ln I�-tmm— ,I,I,OONNI-Nwmmo ('� N�� � � '- N Z Z N N N .- N N N N N N N N M 0000E000000000000000EE00000 C ca C c0 C c0 z'�dccSdCCSdccSdccS jdCCfdCCfdccSdCCSdccSdcc3dCCSdccfdCCidccSdccSdcc3dccSdCCidCCi � jdCCSdCCfdCC3dCCfdCCi V m Y m Co N w _O Y C 'O �, U p C '... 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N�� '•- NN IC LLI'i N O O O O Lo 0 O 0 0 O OONQoO O yr N yr N N cn N U_ c>0 U -CC 7 y y 0 7 U'N O ca V ` �+ U a) CPU N M— N y y •X C m f0 N 3— y— co '++ N C F'Mcoy a O C N > O , Ocr, m U 0 O C N J i W E a 0 N Lo C 7 y •� C Q y o VX�o0QE o20Y- > N yr 0 O o - -.rya cvcn o U::: co G.S m c2 't OTC � cr. c ai ��0c��'Q w W Oo0 in Coco) f0 (n a) 3 o c y y = NM U CC O y 0 F- C F- m O Cl J y U � U o i �s v E E E o 102� y � vOiU �x E O U a� a) c �. c O U a) (n C O C m C N O N ` O Li O N y °o CD i+ U - y 0 a`) > nc) U 2 > •E H —N�I�000) ' M Cl) CM CO 00 M a) M d M M M M M M M M M M M 0 0 0 0 0 0 0 I:OOOO000 r�� rl CD a Cl) M M Il M M D) 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects FN 2000/2001 November 2000 o� o� Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Com letion City Entrance Monuments 98-05 $257,100 0% 100% August, May, 2000 Award 5/18/99 1999 Miles Ave/Washington St. $1,310,649 0% 100% Sept 1998 Mar 12,1999 mprvmts / 98-07 Award 6/22/99 Washington St. Widening/ Ave 50 It $2,428,700 0% 100% Sept, 1999 April, 2000 o Village Ctn. 98-09 Award 6/22/99 Rondo Drainage Channel, 98-11 $165,106 0% 100% April 2000 July, 2000 Award 3/7/00 Rondo Channel Landscape $49,488 0% 90% Sept 2000 Oct 2000 Improvements , 98-11-A Award 9/05/00 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 0% 100% Sept 1999 Mar 2000 Improvements, Signals, 98-15 Award 9/7/99 Fritz Bums Park/ Bear Creek Bike $219,807 0% 70% July 1999 July Path Retrofit/rest stops 98-16 2000 Avenue 50 Pavement $259,783 0% 100% Dec 1999 Feb 2000 Rehabilitation 98-17 Award 10/19/99 Ave 50 Median Landscape 99-01 $210,000 0% 100% July, 1999 Sept, 1999 Award 5/18/99 Jefferson Street Improvements $6,876,876 4% 37% May, 2000 April, 2001 HWY111 to Ave 54, 99-05 Award 6/29/99 Tampico, Sinaloa & Ave 52 $346,211 0% 100% Jan. , 2000 March, 2000 Median Landscape, 99-07 Award 11/16/99 Fritz Bums Paris $93,316 0% 90% Sept. 2000 Oct. 2000 Fence Rehabilitation 98-16 Award 9/18/00 Assessment District PF VI - A&B $4,425,431.00 2% 16% Oct. 2000 April 2001 98-19 A&B Award 6/20/2000 Assessment District PH VI- C $1,411,674.00 0% 14% Oct.2000 April 2001 98-19-C Award 6/20/2000 Assessment District PH VI - D $943,432.00 13% 48% Aug 2000 April 2001 98-19-D Award 6/20/2000 La Quinta Civic Center Not Awarded Yet v v %J T:\PWDEYnCIPDIV\MPSSMST_REPORT12000\0011MQsmA.wpd Revised 12/7/00 006 C/P STA TUS UPDA TE Work is continuing on Jefferson Street from Highway 1 1 1 to Avenue 54. The City Council has approved the closure of Jefferson Street from Highway 1 1 1 to Avenue 48 with the reopening scheduled on December 31, 2000. On December 8, 2000, Granite Construction (Granite) requested an extension of the closure through February 20, 2001. The reason for this request are delays by CVWD in abandoning their facilities and delays by the City of Indio in designing the realignment of their water line. The original contract completion date is February 24, 2001. Granite has provided a revised schedule which indicates a completion date of March 23, 2001. Further delays are possible due to CVWD for abandonment of existing irrigation line, Indio for the completion of their waterline and pump station redesign, and IID for their facilities at Avenue 52. City staff and the construction manager have been working with Granite regarding Change Order issues. Granite made a claim a number of months ago for an asphalt price increase due to oil price increases. The original Change Order amount requested was over $150,000. City staff and Granite have worked together and have agreed upon a price of $77,000. This Change Order will be presented to the City Council at the December 19, 2000 City Council Meeting. Another Change Order under discussion was the consideration of utilizing rubberized asphalt for the pavement cap on Jefferson Street as opposed to regular asphalt. Granite has provided a cost estimate to the City and that Change Order will also be considered by the City Council during the December 19, 2000 City Council Meeting. A third Change Order that is presently close to being resolved is the additional costs of replacement of existing irrigation lines on the east side of Jefferson Street that belong to CVWD. These irrigation lines were not originally shown on the plans. Granite originally gave a price to the City in the range of $700,000-$800,000 for the irrigation lines. The construction manager, City staff, and Granite have worked together along with the developer of the Country Club of the Desert project in order to minimize the impact of the proposed Change Order. To date, Granite and the construction manager have discussed placing the irrigation line utilizing the extension of unit prices and completing the other work not identified on a "force account" basis for an amount not to exceed $240,000. It is anticipated that this Change Order will be brought forward to the City Council at the January 2, 2001 City Council Meeting. 311 n18 Granite is presently completing work on the Evacuation Channel Bridge south of Highway 111 on Jefferson Street. Delays have occurred in the bridge construction due to CVWD's failure to abandon an existing water line and the City of Indio for not yet completing the design of their water line. This delayed the contractor in driving piles for the bridge abutment. It is anticipated that the extension of the closure, as discussed above, will return Granite to their original schedule. Granite also has all their permits in order to complete the work on the bridge over the All American Canal. Granite estimates approximately 6-8 weeks to complete this phase of the work. Notice to Proceed was issued for work to begin on October 4, 2000 for Areas A & B. Avenida La Fonda sewer construction is ongoing with the grinding of various streets already completed. Avenida Montezuma grindings and asphalt removals have taken place during the week of December 4, 2000. Granite Construction has stated they have phased their work in order to have the work completed around Francis Hack Park prior to the Arts Foundation Arts Festival in March 2001. Areas A & B are on schedule with a scheduled completion of April 2001. Areas A & B are still within the approved budget. The Contractor and the Construction Manager have been working with the area utilities to ensure the work within the Westward Ho area is completed quickly with the least impact to the residents of the area. This utility coordination has now been completed and the contractor may mobilize in mid to late December 2000. The Contractor has indicated that he may not begin work until the first week of January 2001 within the Westward Ho area. The contractor was issued Notice to Proceed on October 4, 2000 and has not requested any additional days as of this time. In discussions with Granite Construction, they feel they still may be able to complete within their original contract time, which is by April 2001, since utility conflicts are minimized. Area D is on schedule. The sewer and storm drain portion of the work is approximately 90% complete. After CVWD's final approval is given on the sewer, road improvements will commence. Area D is presently on schedule with a scheduled completion date of February 2001. Area D is still within budget. 312 G-%J9 A mini park is planned behind the proposed sound wall at Saguaro, Sagebrush, and Bottlebrush. This project is presently being advertised for an RFP for design/build services with a deadline of December 2000. It is anticipated that staff will bring a recommendation to the City Council by February 2001. The project is presently under construction. On December 5, 2000, the City Council approved the wording for the entrance sign. This project is to provide landscaping, a water fountain, an emergency telephone, underground electrical for future lighting, and an entrance sign. The wording approved by the City Council for the entrance sign on December 5, 2000, also included mileage indications on the trails and a location map showing area mountains with arrows pointing the way to other valley features such as the Palm Springs Tram and the Salton Sea with distances to those destinations. When the entrance sign is fabricated and put in place, the landscaping will be completed. The project is presently on schedule with a scheduled completion date of March 2001. This project is still within budget. This project is approximately 95% completed. Punch list items are outstanding, which include a few panels of windscreen and some minor court repairs that are the contractor's responsibility. It appears the contractor may have exceeded his schedule; however, staff is continuing discussions on additional days due to circumstances beyond the contractor's control. This project is within budget. Staff is pursuing the planting of additional shrubs fronting the east tennis court along the south side of Avenue 52 to be consistent with the shrubbery fronting the west tennis court along the south side of Avenue 52. In addition, staff is pursuing painting of the shade facilities within the Fritz Burns Park. On December 5, 2000, the City Council approved a contract with Kribbs Construction to complete the sidewalk along the east side of Park Avenue north of Avenue 50. On December 5, 2000, DSUSD approved the Reimbursement Agreement for 50% of the costs of the sidewalk on the east side. In addition, the City will construct missing links of sidewalk and handicap ramps on the west side of Park Avenue in the area of the Boys and Girls Club. The contractor anticipates completing this work during the Christmas School Break. The work is anticipated between December 18, 2000 and January 2, 2001. 313 010 The City is presently part of a three-way contract with Spanos, Stamko, and the City for the construction of the median on Adams Street from Avenue 47 to Avenue 48. Construction has commenced during the week of December 4, 2000 and is being completed by contractors under the direction of Stamko. City staff is overseeing the project to ensure compliance with the Agreement. The work that has commenced is for the curb portion only with landscaping planned to begin in February 2001. Design, plans, and specifications are complete and are being forwarded to the City Council for approval of plans and authorization to bid on December 19, 2000. This project will be advertised for six weeks to attempt to maximize contractor participation in the bid. Depending on the bids received and the funding available, it is anticipated that City staff will make a recommendation for a bid award at the second meeting in February 2001. If the project is awarded at the second meeting in February 2001, it is anticipated that work will commence by the end of March 2001. This is a six- month duration project. Barring any unforeseen conditions, it is anticipated the project will be completed by the beginning of October 2001. On December 5, 2000, the City Council awarded a design contract to The Keith Companies (TKC) to design various sidewalk improvements and street improvements throughout the City. These include a low water crossing at Avenue 50, sidewalk along the east side of Washington Street from Avenida La Fonda to Avenue 52, sidewalk along the north side of Sagebrush Drive, paved sidewalk from Saguaro to Avenue 50 on the east side of Washington Street, paved sidewalk on the north side of Avenue 50 from Washington Street to connect to the existing sidewalk fronting the Sports Complex, and sidewalk and street improvements along Westward Ho and Dune Palms Road in conjunction with a SB 821 grant. Barring any unforeseen circumstances, it is anticipated that the design will be completed in March 2001. It is anticipated that the plans, specifications, and estimates will be presented to the City Council for approval and authorization to bid in April 2001. 314 Oil Recently, the Tradition Development contacted the City regarding the construction of a wall from Avenida La Fonda to Avenue 52 on the west side of Washington Street. City staff is presently working with representatives of the Tradition in order to complete an MOU for shared costs. This wall is identified in the Developer Impact Fee as a sound wall. TKC is completing the design for the Tradition and will coordinate their design efforts with their design of the sidewalk project from Avenida La Fonda to Avenue 52. City staff is presenting this concept to the City Council on December 19, 2000 and request authorization for the City Manager to enter into the MOU contingent upon the City Attorney's approval as to the form. The design is approximately 60% complete. It is anticipated that the design will be completed and plans, specifications, and estimate will be presented to the City Council for approval and authorization to bid in March 2001. The project will take approximately one month to bid with the construction commencing in May 2001. Barring any unforeseen conditions, this project should be completed by August or September 2001, depending on delivery time of the signal poles and controller cabinets. As stated previously in 101's, the City was unsuccessful in obtaining a consultant during the first RFP process. Only one consultant responded with a price for design which was double the budgeted amount. $410,000 was budgeted for this project as part of the CIP. Based on the final approved design and actual bid prices received, the City may need additional funding appropriations in order to complete the project. A new RFP has been advertised. City staff has had discussions with representatives of the consultant community that have stated interest in the project. The RFP process will close in December 2000 and it is anticipated that a consultant will be brought forward for City Council approval in February 2001. Since the City Council desired the design consultant to bring more than one alternative for the City Council consideration, it is difficult to anticipate when the design phase will be completed. Estimating a design phase of approximately six months, it is anticipated that plans, specifications, and estimates will be brought forward to the City Council for approval in September 2001. Construction may commence by November 2001, with completion in the Spring 2002. 317 Citywide mini park expansion projects. These projects include the Eisenhower Park expansion, the new cove mini park, and the mini park between Bottlebrush and Sagebrush. The expansion of the Eisenhower Park is identified in the Fiscal Year 1997/1998 CIP. $160,000 was appropriated for this project. The Cove Mini Park and the Pocket Park at Bottle brush/Sag uaro/Sagebrush are each identified as projects in the 2000/2001 CIP. The Cove Mini Park allocates $140,720, and the Bottlebrush/Saguaro/Sagebrush Pocket Park appropriates $40,000. The total amount of budget available for these parks combined is $340,720. An RFP for a design/build contract has been advertised with the deadline at the end of December 2000. It is anticipated that staff will bring a recommendation to the City Council by February 2001. With the City Council's approval of the mini park project design, it is anticipated that the project construction would commence in April 2001 with completion by August or September 2001. The City Council approved the contract with Peter Urbon on October 3, 2000. It is anticipated that Mr. Urbon will provide the obelisks to the City for installation by March 2001. Barring any unforeseen circumstances, it is anticipated that installation will begin soon after delivery of the obelisks with completion by May or June 2001. City staff has completed the first draft of the D.B.E. Program and submitted the program to the State for review and comment. The City may not proceed with Federally Funded Grants such as the Hazard Elimination System Grant (HES) for widening Avenue 52, and any PM-10 work until the City receives approval of the new D.B.E. Program. This is a Federal requirement that went into effect in October 2000. City staff met with representatives from Indio, CVAG, and RBF to discuss the proposal for the final design of the Jefferson Street Project from Highway 111 to Indio Boulevard. STIP Funding and Measure A Funding has been discussed. RBF will complete a feasibility study to determine whether a bridge should be constructed over the Whitewater Channel and if Jefferson Street, from Westward Ho to the Channel, should be constructed as a four lane or six lane facility. RBF will complete the Project Study Report (PSR) and the EIS for the project. Since STIP Funding will be utilized (Federal Funding), the EIR under the CEQA provisions is no longer applied. The environmental provisions must now comply with National Environmental Protection Act (NEPA). The Cities of La Quinta and Indio, the County of Riverside, and CVAG are presently awaiting RBF's proposal prior to proceeding. Funding for the City's portion 316 013 of this work has been identified in the CIP for the year 2000/2001 . This funding did not take into account a bridge over the Whitewater Channel. The feasibility study that will be completed by RBF will address a bridge over the Whitewater Channel. CVAG has money identified in the Measure A program and has been discussing utilizing Federal State Transportation Improvement Program (STIP) funds for this project. The County of Riverside and the City of Indio are also participating; however, the status of their funding is unknown. The design plans are being completed by David Evans and Associates (DEA) and are approximately 90% complete. City Council has approved the landscaping for the roundabout and the landscaping pallet for the median. City Council also approved removing the landscaping in front of the Citrus and replacing it with the City pallet as part of this project. City staff is working with representatives of the City of Indio to develop an MOU for shared costs for construction and maintenance for the median islands. It is anticipated that plans, specifications, and estimates will be brought forward to the City Council for approval and authorization to bid after the completion of the Jefferson Street Project. This project is identified in the City's CIP for Fiscal Year 2000/2001 . An amount of $167,655 has been appropriated under RDA Project Area #1 for these improvements. This project includes the restoration of the lighting system for the southern four courts, installation of dasher boards for roller hockey, and the potential conversion of one court to a basketball court. City staff has not proceeded at this point until the completion of the Phase I Improvements for the Fritz Burns Park. It is anticipated that an RFP will be developed for the design, plans, specifications, and estimates in January 2001. The Professional Services Agreement was signed with La Salle Electric on November 21, 2000. The project is anticipated to be complete by December 31, 2000. The completion date is contingent upon the materials being shipped from the manufacturer, Musco Lighting, to La Salle Electric. La Salle Electric has assured staff that once the materials arrive, they will begin work immediately and it is anticipated the installation will take approximately one week. 317 011, The Community Services Commission reviewed three concepts for the park at their regularly scheduled meeting on December 11, 2000. After review, modifications were suggested. The Consultant, Steve Lang of Purkiss Rose-RSI will make those changes and this concept will be presented for City Council consideration at the January 2, 2001 City Council meeting. Upon City Council approval of a conceptual plan, staff will prepare a Request for Proposal for completion of Plans, Specification & Estimates. Concurrent with the development of the Plans, the environmental studies will be completed for presentation to the Planning Commission. After the Planning Commission review, the Plans, Specifications & Estimates will be presented for City Council consideration. At this time, the costs associated with development of the park amenities will be presented for discussion. The development of the park may need to be completed in phases. The budgeted amount for this project is $2,000,000. The City of La Quinta has received $500,000 from Proposition 12 that may be applied to this project, thereby bringing the construction budget to $2.5 million. It is anticipated that the approval of construction award will take place in the fall of 2001. Construction time is approximately 180 days (barring any unforseen circumstances). It is anticipated that the project will be complete in late spring to early summer 2002. On October 30 and 31, the Museum Expansion Consultant Selection Committee interviewed five firms that specialize in historical building expansions. After reviewing the firm's qualifications, the Committee selected WWCOT as the first choice in which to negotiate a contract. Staff met with a representative of WWCOT three times, to arrive at a price that fit within the design budget of the project, which is $80,000. After the third meeting, WWCOT stated that their firm would not be able to produce the design concepts within the City's budget. Staff then contacted Paul Johnson of Ferris, Johnson and Perkins, who was selected as the Committee's second choice. Staff has met with Paul Johnson of Ferris, Johnson & Perkins to discuss the design concept contract. It is anticipated that this Professional Services Agreement will be presented to the Redevelopment Agency Board at the January 16, 2001 meeting. Upon approval, it is anticipated that the design process will take approximately twelve months to complete. It is anticipated that the Redevelopment Agency Board will review the final concepts at the August 21, 2001 meeting. Funding for the construction of the museum expansion is contained in the Fiscal Year 2003/04 Capital Improvement Program with a construction amount of $618,000. 313 ?1I Department Report No: q - A POLICE REPORT Inside this issue: November Significant Ac- tivity Report School Resource Officer Reports for November October Crime Statistics Summary Explorer Program Report for November Special points of interest from the Crime Statistic Summary: Burglary reports show a major increase. Commercial establish- ments and vehicles were the hardest hit. vandalism is on the rise again and will be targeted for special enforcement efforts. • "'Tis the Season" and DUI drivers are hitting the streets of La Quinta. They seem to be start- ing earlier this year. The Traffic Team has their work cut out for them as noted by increases in all traffic statistics. You will also note that traffic citations continue to increase. OCTOBER/NOVENBER 2000 Violent Crime Suppression Program Re -cap Deputies working the Officer actions included "Violent Crime Suppression high visibility patrol,; Program" had over 450 con- pedestrian checks, ve- tacts during the initial phase hicle stops with photo - of this program. Recap graphs and searches through November 12th is (when appropriate), as follows: storage of vehicles, ser- • 6 Misdemeanor arrests vice of arrest warrants, and identification of all • 9 Felony Arrests gang members. e 9 Citations • 8 Arrest Warrants • 140 Vehicle Checks • 70 Business Checks • 87 Contact Cards e 8 Investigations Assists • 88 Pedestrian Checks • 23 Back ups • 5 Bar Checks We will continue to work on a random schedule, tar- geting special areas of con- cern. Deputies are currently compiling documentation to implement the "Step Act" on gang members identified dudng this program. La Quinta Officers Honored Thomas Brewster and Edward Price re- ceived the Coachella Valley Peace Offi- cer & Public Safety Award for "All Around Excellence." The award was pre- sented by California State Attorney Gen - eral Lockyer. The action recognized an impres- sive resume of investigations and arrests com- pleted during their time as Target Team mem- bers for La Quinta. Deputy Brewster has since been reassigned to the La Quinta Traffic Team. La Qlldlidt Cowin wskomss the mar TaNMc Unit DepYtlss Brwxt r nd Pdw Roo" Recoarttlon 319 LA QUINTA POLICE DEPARTMENT Significant Incidents / Highlights November, 2000 CALLS FOR SERVICE 11/01(Wed) 44 11/02 (Thu) 37 11103 (Fri) 48 11/04 (Sat) 57 11/05 (Sun) 35 11/06 (Mon) 41 11/07 (Tue) 40 11108 (Wed) 29 11/09 (Thu) 63 11/10 (Fri) 37 11/11(Sat) 42 11/12 (Sun) 24 11/13 (Mon) 40 11/14 (Tue) 38 11115 (Wed) 51 11/16 (Thu) 43 11/17 (Fri) 54 11/19 (Sat) 43 11/19 (Sun) 23 11/20 (Mon) 52 11/21 (Tue) 41 11/22 (Wed) 49 11/23 (Thu) 30 11/24 (Fri) 30 11/25 (Sat) 41 11/26 (Sun) 44 11/27 (Mon) 52 11/28 (Tue) 34 TOTAL CALLS: 1162 (Averaging 42 calls per day for the reporting period) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 11/01 An unattended death was reported in the 54-000 block of Ave. Herrera. An 81 year old female died of natural causes. An unattended death was reported in the 50-000 block of Washington Street. An 84 year old female died of natural causes. An unattended death was reported in the 52-000 block of Ave. Ramirez. A 79 year old male died of natural causes. 11/02 A 62 year old Indio man was arrested for DUI at Jefferson Street x Miles Ave. A 36 year old Indio female and her 12 year old daughter were both arrested at Wahnart for burglary. The mother observed store security watching them and exited the store. The pair returned to the store three hours later and were observed stealing merchandise. 11/03 Nothing notable. 11104 A robbery occurred at Walmart. The suspect was originally being detained for shoplifting, until he became physical with store security. He then fled, leaving his girlfriend behind. She was arrested for her part in the theft. 3'0 A 45 year old La Quinta man was arrested for annoying two children, 8 & 9 years old. He attempted to lure them into his vehicle. 11105 A residential burglary occurred in the 51-000 block of Desert Club. 11/06 A 64 year old Indian Wells woman was arrested for DUI at S.R. 111 x Washington Street. The female was observed driving on the wrong side of the SR 111 median, west of Washington A vehicle burglary was reported in the 52-000 block of Ave. Mendoza. 11/07 A vandalism to decorative lighting was reported in the 53-000 block of Ave. Juarez. 11/08 An 18 year old La Quinta male was arrested for a no bail juvenile warrant. 11/09 A residential burglary occurred in the 51-000 block of Ave. Martinez. Taken were the kitchen appliances from the residence still under construction. An 18 year old Indio male and a 17 year old Indio female were arrested for shoplifting at Walmart. The robbery suspect from 11/04, at Walmart, was identified and an arrest warrant was issued. 11/10 A 14 year old La Quinta female was arrested for a grand theft warrant. 11/11 A 20 year old La Quinta male was arrested for possessing hashish. A burgundy colored, Western Golf cart, was found in the area of Buttercup, in north La Quinta. A La Quinta man was arrested for possession of a concealed firearm during a consensual contact. A La Quinta man was arrested for a felony drug related warrant. 11/12 Nothing notable. 11/13 A non -injury traffic collision occurred at Ave. 54 x Jefferson Street. The PCF was excessive speed. A non -injury traffic collision occurred at S.R.111 x Dune Palms. The PCF of improper starting from a stop was determined. A 30 year old La Quinta man was arrested for domestic violence at the Home Depot, after striking his girlfriend in the face during an argument. 321 A 35 year old La Quinta resident was arrested for a felony warrant in the 77-000 block of Calle Hidalgo. 11/14 A battery was reported at the La Quinta High School. The investigation that the school was the location only and the altercation was due to other circumstances. 11/15 A 27 year old male was arrested for a felony warrant. A 36 year old La Quinta male, on parole, was arrested for a parole violation. A minor injury traffic collision occurred at S.R.111 x Washington Street. A female driver rear -ended a Sun Bus. The female claimed to of been "cut-off' by a non -contact vehicle. The PCF is pending due to conflicting statements. 11/16 A non -injury, hit & run, traffic collision occurred at Ave. 50 x Jefferson Street. The suspect vehicle failed to stop for a posted stop sign, collided with the victim vehicle and Red the scene. A non -injury traffic collision occurred in front of 53665 Ave. Vallejo. A 33 year old female, traveling southbound, collided with a parked car. 11/17 A non -injury, hit & run, traffic collision occurred at Coldbrook x Sunbrook. The driver, who was unlicensed, fled on foot leaving behind a 14 year old female passenger. The female then began driving the vehicle and was located a short distance away and identified the male who fled. 11/18 Nothing notable. 11/19 A La Quinta female reported being "tricked" into entering the vehicle of her estranged husband and being taken against her will into Imperial County. After promising not to call the police, she was released near the Hwy 86 Immigration Checkpoint Station. A 23 year old Indio man was arrested for possession of methamphetamine in the 78-000 block of Miles Ave. A commercial burglary occurred at the Shell Service Station. One adult and three juveniles were arrested after taking beer from the business without paying. 11/20 An attempted kidnapping occurred at the Adams Park. An unidentified male tried to lure a seven year old boy into his car. The boy began to approach the car thinking that his mother was inside, but then realized that she was not and ran to his older sister. The vehicle then drove away. 11/21 An attempted burglary was reported in the 53-000 block of Ave. Rubio. The victim reported seeing (2) juveniles fleeing from her residence when she arrived home. A window screen was found removed. 322 4 11/22 A 40 year old Perris female was arrested for possession of methamphetamine, driving on a suspended license, expired registration and several arrest warrants. A non -injury traffic collision occurred at Ave. Diaz x Calle Madrid. The PCF of failure to stop at a stop sign was determined. A mussing child was reported at 50701 Washington Street. The 9 year old female was later discovered at her grandmother's home in Desert Hot Springs. The grandmother had picked the girl up from school due to the child being ill. 11/23 A minor -injury traffic collision occurred at S.R.111 x Plaza La Quinta. A red light violation was determined to be the cause. A 72 year old Indio man was arrested for DUI at Fred Waring Drive x Washington Street. 11/24 A vandalism was reported in the 53-000 block of Ave. Vallejo. An unknown suspect threw a rock through the residence window. A residential burglary occurred in the 54-000 block of Ave. Ramirez. Taken were misc. tools. A non -injury traffic collision occurred at Fred Waring Drive x Washington Street. The PCF of failure to obey a traffic signal device was determined. A petty theft occurred in the 54-000 block of Ave. Rubio. Taken was a vehicle license plate. A 35 year old Mecca man was arrested at Walmart for shoplifting and possession of methamphetamine. A report of firearms brandishing at Calle Tampico x Eisenhower Drive was found to be false. A civil problem between parties was found to be the possible reason for the accusation. Multiple gunshots were reported in the area of S.R.111 x Simon Drive. Several new vehicles were hit by stray bullets, no one was injured. No suspects have been identified. 11/25 A non -injury traffic collision occurred at Eisenhower Drive x Coachella Drive. The PCF was a right-of-way violation. A 32 year old La Quinta man was arrested for inflicting corporal punishment for striking his 12 year old daughter with a belt. A 61 year old was arrested for shoplifting at Walmart. Taken were several cartons of cigarettes. 323 11/26 A "Purse- snatch" robbery occurred at Walmart. The 77 year old, female, victim had her wallet taken from her inside the store. The suspect fled on foot. A residential burglary was reported in the 77-000 block of Calle Sonora. Unknown suspects took $4200.00 in household electronics and firearms. An attempted credit card fraud was reported The victim was contacted by Western Union, for transfer confirmation of $800.00. The victim stated that he did not know the requesting party. 11/27 A 17 year old was arrested for a no -bail juvenile warrant. A grand theft was reported in the 49-000 block of Calle Estrella. $10,000.00 in golf clubs were taken from the victim's vehicle. 11/28 Nothing notable. 324 Riverside County Sheriff's Department La Quinta Target Team Monthly Report November 2000 Deputy Edward Price and Deputy Aaron Eller Assisting CVNTF on Directed Enforcement The following is a summary of the Target Team activities for the month of November. Ongoing investigations 9 Parole searches 1 Arrests/Filings 8 Consent searches 28 Vehicle stops/checks 20 Meetings 3 Business contacts 12 Recovered stolen property $12,000 Investigation assists 6 Citations 4 Arrest warrants served 3 Surveillances 6 Arrest warrants attempted 5 Property checks 5 Programs 2 Civil commitments 2 Pedestrian checks 24 Bicycle time 0 hrs Crime prevention hours 26 Training hours 5 hrs Bar checks 2 Illegal drugs seized +/- 1 gram meth Back-ups 15 Follow-ups 18 Search warrants 0 Total Mileage 1049 miles Probation searches 3 325 ARRESTS AND CRIMINAL FILINGS ➢ A La Quinta resident was arrested for possession of marijuana and a misdemeanor warrant. ➢ A Coachella resident was arrested for several warrants for traffic offenses. ➢ A La Quinta resident was arrested for a misdemeanor domestic violence warrant. ➢ Two La Quinta resident was arrested for public intoxication at a suspected gang house in the cove. ➢ A Coachella resident was charged with robbery from an incident at Walmart. ➢ A La Quinta resident was cited for speeding on Ave. 50. Speed in excess of 80mph. 0 0 E NOTEWORTHY ACCOMPLISHMENTS The Target Team assisted CVNTF on a search of a suspected gang house and took three persons into custody for various charges. The Target Team served several arrest warrants and issued several citations. The Target Team was able to identify a suspect from a robbery at Walmart, which lead to an arrest warrant being issued. The suspect has an extensive criminal history and several criminal enhancements will sought. The Target Team met with IPD and several other allied agencies in reference to combating the ongoing gang related crime issues. The Target Team met with several citizens, at a private residence, in reference to the drive -by shootings in the cove. Discussion topics included; the number of officers patrolling the cove area, the possibility of further gang related violence, requests for extra patrol in the neighborhood and general law enforcement related questions. The residents were satisfied by the responses given and agreed to assist authorities when possible. The Target Team attended a training class, and received security passwords, in reference to accessing State Parole information, which will be very useful in further criminal investigations. The Target Team recovered approx. $12,000.00 in stolen jewelry from a previously reported residential burglary. The Target Team attended a "Rave Culture" training class, in order to better understand the reasons and history behind rave parties and the types of activities that are part of a rave. ➢ The Target Team participated in a two day "Safety Fair" at Lowes. During the fair, the public was able to ask questions of law enforcement in a relaxed setting, observe the special law enforcement equipment used and have children fingerprinted. KKK ➢ The Target Team worked on a "Holiday Program" over Thanksgiving weekend. The focus was to extra patrol the shopping areas along Hwy. 111 in order to curtail problems with holiday shopping related crimes. ➢ The Target Team has begun work on documenting street gang members, and will be serving these members with S.T.E.P. Act notices. ➢ The Target Team is currently gathering information on the several "window smash" type burglaries which have occurred recently. A surveillance program is being considered in order to possibly identify and arrest the suspects. Prepared on 12/01/00 by: Deputy E. Price #2273 Deputy A. Eller #2418 327 328 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT November 2000* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position 7 Reports 1 Felony Arrest 3 Misdemeanor Arrests 5 Citations 6 Vehicle Checks 13 Pedestrian Checks 3 Follow ups 1 Classroom Presentation HIGHLIGHTS: During this reporting period, I participated in a classroom presentation involving the Public Service Academy. The subject involved report writing in law enforcement. I also walked the perimeter of La Quinta High School with the Assistant Principal, reference installing a security fence around the campus. I advised the Assistant Principal of trouble locations around campus, and unauthorized pedestrian traffic. This was to help with estimating the cost for possible new fencing. I issued five citations for truancy during this reporting period. I also identified five individuals loitering in the east parking lot during school hours. These individuals are possible gang members and taggers. Their names were forwarded to the La Quinta Target Team. There were two altercations during this reporting period. These cases were filed with juvenile probation for review. DEP. R. WEDERTZ #2346 `Actual reporting period covers October 20, 2000 through November 24, 2000. 329 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT November 2000* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position 7 Reports 4 Arrests 1 Citations 2 Pedestrian Checks 2 DA Filing 1 Traffic Stops 1 Vehicle Checks 7 Business/Truancy Checks 19 Student Interviews 11 Student Counseling Sessions HIGHLIGHTS: Three students were arrested for possession of marijuana on school grounds. One of the students received additional charges for possession of razor blades on school grounds. A student was arrested for robbery and battery during an incident at a school bus stop. A student made a verbal threat to bring a gun onto school grounds and the Riverside County Kids with Guns Protocol was implemented. I conducted several business / truancy checks in the city. 1 also spoke to several business managers and informed them on the city's truancy policy. I assisted the assistant principal by acting as a counselor for students with disciplinary problems. I assisted school staff and security with implementing an on - campus tardy program. I also conducted several student attendance checks and identified several students in violation of the school truancy ordinance. "Actual reporting period covers October 27, 2000 through November 27, 2000 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. 330 J Riverside County Sheriff's Department 2000 EXPLORER PROGRAM REPORT November 2000 Explorer Post 503 HIGHLIGHTS: On 11-11-00, thirteen Explorers, Sheriffs Service Officer Santillanes, and I assisted with traffic control for the Veterans Day celebration at Chiriaco Summit. We helped make the event a success by making sure drivers parked their vehicles in the correct parking areas. After assisting with parking control, the Explorers toured the General Patton Museum and the World War 2 Army Airfield. Training meetings were held on November 7, 14, 21, and 28 from 1600-1800 hrs. The training meetings covered the following topics: 1) Uniform instruction 2) Shoe shining 3) Formation & inspection training 4) Emergency Service Team, E.S.T., overview and how to prepare to become a future E.S.T. member 5) Self discipline training 6) 10 and 11 code review & quiz 7) felony stop review and practice 8) Upcoming meeting and activity planning. Sgt. Vigue and other E.S.T. members presented the E.S.T. overview. Deputy Hughes did the two inspections. Deputy Michaels assisted with the felony stop review and practice. Community Service Officer Butvidas and I supervised the Explorers on the November 4h outing at the Uprising Rock -Climbing Center in Palm Springs. The Explorers successfully climbed several challenging routes during the outing. Several Explorers went on patrol ride -a -longs at the Indio Station during November. Submitted by Senior Deputy Any Gerrard, Community Programs Coordinator Indio Station, Riverside County Sheriff's Department 331 332 CITY OF LA Q UINTA CRIME STATISTICS SUMMARY 333 334 CITY OF LA QUINTA OCTOBER CRIME COMPARISONS OWE OCTOBER 2000 OCTOBER 1999 YTD (00) YTD (99) *HOMICIDE 0 0 0 1 *RAPE 1 1 12 6 SEX CRIMES (FEL) 0 1 15 18 SEX CRIMES MISD 0 2 13 11 ROBBERY 6 1 13 14 ASSAULT FEL 5 6 83 83 ASSAULT ISD 20 18 165 195 BURGLARY 32 17 309 290 *VEHICLE THEFT 8 5 83 80 *THEFT FEL 11 10 176 133 THEFT MISD 23 40 302 256 VANDALISM SD 67 38 315 339 DOM. VIOLENCE 6 6 110 100 NARCOTICS 4 10 69 92 DUI 10 3 74 65 T/C NON -INJURY 45 38 388 328 T/C INJURY 5 3 47 38 T/C FATAL 1 0 3 1 TRAFFIC CITATIONS 272 228 2667 1 2486 * STATISTICS INCLUDE ATTEMPTS 335 Q W Z � U O 0 t) 0 0) C`V T-- F-- F-- U U ao ■0 LO © uO 0 co M N N �' r c rl W z s g m P- a 336 z wo 0 0) C] 0) o rn N V- Oi L] I 1 01 chi 00 F 00 00 V CM Co Co t^� c- � In 0 U*) 0 LO 0 LO 3 3'7 w U J k, 338 F- z w Q CL w 0 w U J 9 z C� Q J Cfl 4 t' N 0 00 w d' N 0 w W O 339 Fm- z w a w 0 9 z Cl Q J 0 C) O CF? C7 0.) N r... F- M 0 0 ■ 0 CQ "el N 0 w co lot N Y- r Ir- 340 i a U z 0 z d' N O 00 CD mot' N 0 *� T- r 341 O 0') O CA N T- U U O O 0 U) z O Q F- U U LL LL H O LO O LO O co CN C%4 r- 342 CITY OF LA QUINTA DISPATCH INFORMATION / OC'TOBER 2000 TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS CODE 1: ROUTINE 8 1064 CODE 3: EMERGENCY 1 1 343 344 November 14, 2000 Captain Singerton Riverside County Sheriffs Department 82695 Dr, Carreon Indio, CA 92201 Dear Captain Singerton: My family lives at 52-885 Avenida Obregon, northeast of the driveby shooting that took place October 21, 2000, at 52-910 Avenida Alvarado. The lot is vacant in back of us and we have chain link fencing with plants in our backyard. The sheriff deputies responded we believe within four minutes after we called 911. They swarmed over the street and the lot in back of us, moving very fast. It is so dark in the cove and anyone with a gun could still have been out there, We told 911 the shots came from directly in back of us, because that's where the sounds seemed to come from. The deputies easily put themselves in jeopardy, but they did their job. We were extremely impressed with their performance and bravery. We are very grateful to the Sheriff s Department for all you do. Whenever we talk with a deputy, they are always so courteous and helpful. My family wants to simply say thank you for the job you do for the community. You are certainly a special breed of people. Sincerely, Eleanor Shepherd 52-885 Avenida Obregon La Quinta, CA 92253 345 Tdi�t 4 4 Q" COUNCILIRDA MEETING DATE: December 19, 2000 Continued Public Hearing on General Plan Land Use Alternatives RECOMMENDATION: As deemed appropriate by the City Council. ► i W l[W-Alt•T,� None at this time. 117110 1• None at this time. ' • ► 1 CV-110 I • • iITI I1 The City Council, at its November 21, 2000 rT on the General Plan Land Use Alternatives ti General Plan Public Hearing to December 19 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: eting, held a continued Public Hearing receive comments; and continued the 2000 (Attachment 1) . The City Council has directed staff to schedule the General Plan Update as a regular monthly Public Hearing item so that the Council can take further comments from the community regarding the Recommended General Plan Land Use Map. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing on General Plan Land Use Alternatives to a date certain in January 2000; or 2. Close the Public Hearing and direct staff to re -notice a new hearing at a later date; or A:\CC.GPU staff rpt 12-19-2000.wpd 341 3. Provide staff with alternative direction. Respectfully submitted, Fry Her"n mmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. City Council Minutes for November 21, 2000 347 IIN A:\CC.GPU staff rpt 12-19-2000.wpd City Council Minutes 14 November 21, 2000 1. CONTINUED PUBLIC ALTERNATIVES. HEARING ON GENERAL PLAN LAND USE The Mayor declared the PUBLIC HEARING OPEN at 7:23 p.m. Community Development Director Herman presented the staff report. Council Member Henderson noted the Council has previously discussed the issue of equestrian trails and has directed staff to consider the trail system in updating the General Plan. Council Member Adolph stated he wished to see the Madison Street equestrian trail used more often to justify its construction. Betty Mangan Smith, 82-470 Avenue 54, Thermal, stated she felt the trail would be used more often if it was marked as an equestrian trail. Mr. Herman advised signage and rails will be constructed when the Norman Golf Course frontage is completed. Gayle Cady, 82-831 Avenue 54, Thermal, suggested signage be posted for the Lake Cahuilla Horse Park. Mayor Perna noted Lake Cahuilla is a County Park and in the County's jurisdiction. Council Member Henderson suggested the possibility of using the BIA signs to direct people to the horse park. Marilyn Gilbert, of Thermal, expressed appreciation for the City's trail system. Martha Brown, 80-138 Hermitage, asked Council to consider placing some of the equestrian trails through the developments to make it safer for the riders. MOTION - It was moved by Council Members Sniff/Adolph to continue the public hearing on General Plan Land Use Alternatives to December 19, 2000. Motion carried unanimously. MINUTE ORDER NO. 2000-204. 2. PUBLIC HEARING FOR THE CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION, GENERAL PLAN AMENDMENT 2000-68 AND CHANGE OF ZONE 2000-94 FROM TOURIST COMMERCIAL TO LOW DENSITY RESIDENTIAL, SPECIFIC PLAN 2000-48 DESIGN GUIDELINES AND 348 DEVELOPMENT STANDARDS FOR UP TO 178 SINGLE FAMILY ATTACHED AND DETACHED DWELLING UNITS, AND TENTATIVE TRACT 29858 004 T4'y,, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 2000 CONSENT CALENDAR: STUDY SESSION: Public Hearing on Tentative Tract 24197, a Request PUBLIC HEARING: to Subdivide 63 ± Acres into 206 Single Family and Miscellaneous Lots Located Generally on the West Side of Jefferson Street, Between Fred Waring Drive and Miles Avenue. Applicant: Century -Crowell Communities RECOMMENDATION: Adopt a Resolution of the City Council approving Tentative Tract 24197, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: General The property is located at the northeast corner of the City on 63.1 acres bounded on the east by Jefferson Street, the north by Fred Waring Drive, the south by Miles Avenue, and the west by the Cactus and Wildflower subdivisions (Attachment 1). The project excludes a 551.7' by 789.48' ten acre CN (Neighborhood Commercial) zoned site at the corner of Fred Waring Drive and Jefferson Street. This property is being sold to a commercial developer for future development and is not a part of this application. The site is vacant and consists of rolling sand dunes and typical desert shrubs and slopes from west to the east. A previous tentative tract map was approved in 1990, for 234 single family lots on 74 acres, including the commercial site which was then 349 p:\stan\tt 24197 cc rpt.wpd zoned for single family development recorded. Project Request That map has since expired without being The applicants are proposing 206 single family lots on 63.12 acres of land or 3.26 dwelling units per acre (Attachment 2). The lots vary in size from 7,200 to 15, 098 square feet, with an average size of 8,728 square feet. The tract is laid out with a main stem road meandering north to south from Fred Waring Drive to Miles Avenue. Cul-de-sacs and loop streets are provided from this stem road. The tentative tract shows a connection to the existing streets to the west at Buttercup Lane near the north end of the tract and Dandelion Drive near the south as originally planned when those tracts were approved. This site will have one vehicular access to each of the three surrounding arterial streets. The accesses on Fred Waring Drive and Jefferson Street will be right turn in and out, and left in only, with the access on Miles Avenue allowing full turn movements. Five retention basins for stormwater are proposed, generally, on the east side of the property. One is a 5.06 acre park site and retention basin proposed along the west boundary of the adjacent commercial site. The applicant is proposing this site as a neighborhood park to comply with their City parkland dedication requirements. The General Plan shows a four acre park site on this property. Therefore, the retention basin for off -site stormwater may only occupy one acre of this five acre site, subject to Public Works Department approval. Two Coachella Valley Water District water well sites are designated at the northeast corner of the five acre park site/retention basin and corner of Jefferson Street and Miles Avenue. The project site will be surrounded by a decorative block wall, including adjacent to the perimeter streets. Along portions of the west boundary a wood fence currently exists. Public Notice This Tentative Tract Map application was advertised in the Desert Sun newspaper on November 27, 2000. All property owners within 500 feet of the site were mailed a copy of the Public Hearing notice as required by the Subdivision Ordinance of the La Quinta Charter and Municipal Code. As of this writing, two letters have been received for the City Council meeting (Attachment 3). Public Agency Review All applicable agency comments received have been made part of the Conditions of Approval for this case. 350 p:\stan\tt 24197 cc rpt.wpd !102 Planning Commission Review The Planning Commission reviewed this request at its meeting of November 28, 2000 (Attachment 4). A number of residents from Cactus Flower, the subdivision to the west near the north end of the proposed project, spoke primarily voicing objections to the proposed street connection to their subdivision via Buttercup Lane. The Commission unanimously adopted Resolution 2000-084, recommending approval of this request, subject to the findings and conditions, adding Condition of Approval #85 that this tract not connect to Cactus Flower at Buttercup Lane and that the applicant pay for improvements needed to close Buttercup Lane at the tract boundary. The applicant is required to provide access at this point for pedestrians and bicyclists. Staff Recommended Modifications The Planning Commission action revised the tentative tract to delete a street access to Buttercup Lane in Cactus Flower. As a result, Condition of Approval #85 was added to the tentative tract map requiring the closure. Since that action the Public Works Department has determined that revision to the condition is needed to ensure that the improvements for the closure are properly completed. Therefore, the condition has been revised from the Planning Commission recommendation. Additionally, Condition of Approval #53b.iii pertaining in part to the requirement for traffic calming "chokers" on Buttercup Lane has been revised to require it only if Buttercup Lane is extended. FINDINGS AND ALTERNATIVES: The Findings needed to approve this tentative tract map can be made as noted in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Tentative Tract 24197, subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council approving Tentative Tract 24197; or 3. Provide staff with alternative direction. 351 pAstan\tt 24197 cc rpt.wpd 0 0 Respectfully submitted, Je Herm Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 2. Tentative Tract Map exhibit (Large for City Council only) 3. Letters received 4. Planning Commission minutes for the meeting of November 28, 2000 352 pAstan\tt 24197 cc rpt.wpd 004 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR TENTATIVE TRACT 24197 ENVIRONMENTAL ASSESSMENT 2000-407 CENTURY CROWELL COMMUNITIES WHEREAS, the City Council of the City of La Quinta, California, did, on the 19T" day of December, 2000, hold a duly -noticed Public Hearing to consider the request of Century Crowell Communities for Environmental Assessment 2000-407 prepared for Tentative Tract 24197, located on the west side of Jefferson Street, between Jefferson Street and Miles Avenue, more particularly described as: Portion of Section 20, TSS, R7E, SBBM WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2000-407) and has determined that although the proposed Tentative Tract Map could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the Conditions of Approval for Tentative Tract 24197, and a Mitigated Negative Declaration of Environmental Impact should be certified: and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Environmental Assessment: 1. The proposed Tentative Tract Map will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigable impacts were identified. 2. The proposed Tentative Tract Map will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 353 PASTAMea 2000-407 cc res.wpd 005 05 Resolution 2000- Environmental Assessment 2000-407 December 19, 2000 3. The proposed Tentative Tract Map does not have the potential to achieve short- term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified. 4. The proposed Tentative Tract Map will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed subdivision. 5. The proposed Tentative Tract Map will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 6. There is no evidence to show that State mandated school fees will not be adequate to address impacts to school facilities. The fees will be paid at time of issuance of building permits. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the Findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2000-407 for the reasons set forth in this Resolution and as stated in the attached Environmental Assessment Checklist. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19T" day of December, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 354 P:\STAN\ea 2000-407 cc res.wpd 006 Resolution 2000- Environmental Assessment 2000-407 December 19, 2000 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC/AAE City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 355 P:\STAN\ea 2000-407 cc res."d 007 Environmental Checklist Form 1. Project Title: Tentative Tract Map 24197 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Stan Sawa, 760-777-7125 4. Project Location: Southwestern corner of Fred Waring Drive and Jefferson Street 5. Project Sponsor's Name and Address: Century Crowell Communities 1535 South D Street, Suite 200 San Bernardino, CA 92408 6. General Plan Designation: Low Density Residential/4 acre park 7. Zoning: Low Density Residential/4 acre park 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Subdivision map creating 206 residential lots, street, and park lots on 63 acres. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Currently vacant, designated for low density residential South: Existing single family residential and golf course East: Heritage Palms, single family residential and golf course West: Existing single family residential 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) 356 PACEQAchecklistEA 00-407.wpd 008 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared 0 I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. F07 I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. u I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is re uired. OZ-L % jLl L1;20 0 Signature Date Christine di Iorio City of La Quinta 357 Printed Name For P:\CEOAchecklistEA 00-407.wpd 009 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact' is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact' entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact' to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVHI, `Earlier Analysis," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance OMO PACEQAchecklistEA 00-407.wpd 010 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: I. AESTHETICS. Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to on -agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) d) Expose sensitive receptors to substantial pollutant concentrations? (General Plan EIR) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact U X X ON X W X X X X n Oil e) Create objectionable odors affecting a substantial number of people? (Application materials) X IV. BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan EIR p. 4.69) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan EIR p. 4.65 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (General Plan EIR p. 4.65 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan EIR p. 4.65 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (General Plan EIR p. 4.65 ff.) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (Phase I Archaeological Assessment..., Archaeological Advisory Group, September, 2000) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (Phase I Archaeological Assessment..., Archaeological Advisory Group, September, 2000) c) Disturb or destroy a unique paleontological resource or site? (Lakebed boundary map, City of La Quinta) d) Disturb any human remains, including those interred outside of formal cemeteries? (Phase I Archaeological Assessment..., Archaeological Advisory Group, September, 2000) X X X X X X X X X X 3 �0 VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? (General Plan EIR, page 4-30 ff.) iii) Seismic -related ground failure, including liquefaction? (General Plan EIR, page 4-30 ff.) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan, page 8-7) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan EIR, page 4-30 ff.) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, page 4-30 ff.) e)Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) X X X X X X X X X X X X X X 013 g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment 6-11) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (Preliminary Drainage Study, Dudek & Associates) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (Preliminary Drainage Study, Dudek & Associates) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (Preliminary Drainage Study, Dudek & Associates) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Application Materials) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local costal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) M X X X X X X X X X V X 362 014 X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MU-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Acoustical Analysis, Gordon Bricken & Associates, October, 2000) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (Acoustical Analysis, Gordon Bricken & Associates, October, 2000) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Acoustical Analysis, Gordon Bricken & Associates, October, 2000) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) K4 X VN E:9 917 km X X W X X Schools? (General Plan MEA, page 4-9 ff. ) 91 15 Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, page 4-126 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, page 4-126 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Application materials) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (General Plan EIR, page 4-126 ff.) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, page 4- 24) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (CVWD comment letter, October 26, 2000) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (CVWD comment letter, October 26, 2000) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (CVWD comment letter, October 26, 2000) X X X X X X X X X E 16 f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs?(General Plan WA, page 4-28) X XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII EARLIER ANALYSES. M X �i X Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analyses used. Identify earlier analyses and state where they are available for review. No earlier analyses specific to this project site have been used. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. General Plan, City of La Quinta, 1992. General Plan Environmental Impact Report, 1992 Paleontological Lakebed Delineation Map, City of La Quinta. City of La Quinta Municipal Code 365 017 Addendum to Environmental Checklist, EA 2000-407 I. a) & c) Fred Waring and Jefferson are both designated as primary image corridors in the General Plan. Miles Avenue is designated a secondary image corridor. The intersection of Fred Waring and Jefferson is designated a secondary gateway in the General Plan. The proposed project, therefore, occurs at a significant location in the City, from an aesthetic perspective. The proposed tract map, however, does not include landscaping plans. The map does, however, identify lettered lots along each of the roadways which provide a width of 20 feet for the construction of parkways. The project proponent will be required to submit landscaping plans for the parkways, which will be reviewed and approved by the City, in order to ensure that City standards are implemented. This will reduce the potential impacts to scenic vistas to a less than significant level. I. d) The project site is currently vacant desert land. The proposed lighting on the project site will be typical of that for residential development, and will primarily occur on the interior of the site. The site's lighting impacts are not expected to be significant. III. c) & d) Based on the residential land uses proposed, the project can be expected to generate approximately 2,198 trips per day'. Based on this, as shown in the Table below, the project will not exceed any SCAQMD thresholds. Institute of Traffic Engineers, Trips Generation Handbook, 6th Edition, for single family residential. P:\AddendumEAOO-407.wpd 366 018 Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 79.4 3.1 16.3 0.0 0.34 0.34 8 Daily Threshold 550 75 100 150 Based on 2198 trips/day and average trip length of 7.0 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. The Coachella Valley has in the past been a non -attainment area for PM 10 (particulate matter of 10 microns or smaller). Recent analysis by SQAQMD has determined that the Valley has reached attainment, and a redesignation is pending. In order to control PM 10, the City has imposed standards and requirements on development to control dust. SCAQMD also suggests mitigation for vehicular emissions, which are integrated into the following mitigation measures: 1. No earth moving activity shall be undertaken without the review and approval of a PM 10 Management Plan by the City Engineer. 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 3. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 4. Construction personnel shall be informed of ride sharing and transit opportunities. 5. Cut and fill quantities will be balanced on site. 6. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 367 P:\AddendumEAOO-407.wpd 0,19 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction - related dirt on approach routes to the site. 11. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. 13. The project shall provide for non -motorized transportation facilities and shall implement all feasible measures to encourage the use of alternate transportation measures. With the implementation of these mitigation measures, the impacts to air quality from the proposed project will not be significant. Moreover, improvements in technology which are likely to reduce impacts, particularly from motor vehicles or transit route improvements in the future which may occur at the project site are not included in the analysis. IV. a), d), e) & f) The project occurs within the potential habitat area of the Coachella Valley Giant Sand Treader Cricket (General Plan EIR Exhibit 4.4-1). The Cricket is a species of concern and being considered for inclusion in the Coachella Valley Multi -Species Habitat Conservation Plan. As such, its potential presence on the project site should be determined prior to the issuance of grading permits. The following mitigation measure shall be implemented: 1. Prior to any site disturbance, the project proponent shall submit, for review and approval by the Community Development Department, a focussed biological resource analysis for the Coachella Valley Giant Sand Treader Cricket. Should the Cricket be located on the site, the biological resource analysis shall impose mitigation measures necessary to reduce impacts to a less than significant level. The project occurs within the boundaries of the Coachella Valley Fringe -toed Lizard Habitat Conservation Plan. The project proponent will be required to pay the mandated $600 fee per acre prior to development at the site. These mitigation measures will reduce impacts to biological resources to a level of insignificance. 368 P:\AddendumEA00-407. wpd 020 V. a), b) & d) Phase I and Phase II cultural resource analyses were conducted for the proposed project'. Four sites have been previously recorded on the project site. Previous studies also recommended that backhoe trenching be undertaken, since deeply buried resources could occur, particularly under mesquite hummocks on the subject property. The Phase II analysis, including 31 trenches, was completed for the proposed project. No significant cultural deposits were identified in the trenching. An archaeological monitor shall be present during all rough grading and major trenching activities on the site. The monitor shall be empowered to temporarily halt or redirect earthmoving activities should any cultural resources be encountered. Upon discovery of a cultural resource, work should stop in the vicinity of the find, and a plan for its evaluation and treatment should be developed in consultation with the Community Development Department. VI. a) i► The proposed project does not lie in an Alquist-Priolo hazard area. The potential impact for fault rupture is not expected to be significant. VI. a) ii) The proposed project occurs in a Zone IV groundshaking zone. The City has adopted the provisions of the Uniform Building Code for this hazard. Construction of any structure on the project site will conform to these standards, and will reduce the potential hazard to a less than significant level. VI. b) & c) The site is located immediately south of a blowsand hazard area. As discussed above, the project proponent will be required to submit a PM 10 management plan, which will reduce blowsand impacts to a less than significant level. Unstable soil conditions can occur from improper grading or excavation of sandy soils such as those found on the project site. The City's standards for site preparation shall be adhered to in all site preparation activities. In order to reduce the impacts of unstable soils on the proposed site, the following mitigation measure shall be implemented: 1 . Prior to issuance of a grading permit for any structure on the proposed site, the applicant shall submit, for review and approval by the City Engineer, a detailed, site specific soil study, which shall include recommendations designed for the specific structures being constructed. VIII. a) The proposed project will be required to retain the 100 year, 24 hour storm on - site. The water will be retained in retention basins which shall be designed to 369 2 "Phase I and Phase II Archaeological Assessment for the Proposed Monticello Project..." prepared by Archaeology Advisory Group, November, 2000. P:\AddendumEA00-407.wpd 021 meet the standards established by the City Engineer. This requirement includes the installation of "water cleaning" devices when necessary to ensure that no contaminants are introduced into the storm water system. This requirement will reduce the potential for violation of a water quality standard to a less than significant level. VIII. b) Domestic water is provided by 'the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The District will require the installation of water conserving landscaping, as well as the adherence to building code requirements for water conserving fixtures within the homes. This will reduce the potential impacts associated with the proposed project to a less than significant level. VIII. c), d) & e) Any development proposal reduces the amount of natural terrain available for percolation, and changes drainage patterns. Construction of structures and roadways will reduce the amount of land available for absorption of water into the ground, and has the potential to increase surface runoff. The proposed project will direct surface runoff to retention basins located within the project. XI. a), b) & c) A noise analysis was prepared for the proposed project'. The study identified traffic noise as the primary impact to the proposed project. Noise levels along Fred Waring, Jefferson and Miles will exceed the City's 60 dBA CNEL standard, and will require mitigation. The noise analysis results in the following mitigation measures in order to mitigate the impacts of noise to a less than significant level: 1. A combination of walls and berms shall be designed to achieve the following wall heights (top of wall): Lots 1 through 3: 11' Lots 89, 97 through 99: 7' Lots 90, 91, 100 and 101: 8' Lots 92 through 94: 5' Lots 95 and 96: 6' Lots 102 through 113, 187 and 188: 10' Lots 127 and 206: 9' In no case shall the wall height exceed 6 feet. 3 "Acoustical Analysis, Tract 24197," prepared by Gordon Brick= & Associates. 370 P:\AddendumEA00-407.wpd 022 2. Construction enhancements required to satisfy the City's 45 dBA interior noise levels shall be implemented in conformance with Table 7 of the Acoustical Analysis. In addition, in order to lower the potential impacts associated with construction on the project site, the following mitigation measures shall be implemented: 3. All construction equipment shall be equipped with properly operating and maintained mufflers consistent with manufacturers' standards. 4. All stationary construction equipment shall be placed so that noise is directed away from the western property line. 5. Construction staging areas shall be located along the eastern property line. 6. All construction shall occur during the hours allowed in the La Quinta Municipal Code. XIII. a) The construction of the proposed project will result in short-term potential impacts for all public services. The property, once developed, will generate property tax. These taxes will contribute to the City's General Fund, and off -set the potential impact to public services. All development has an impact on governmental facilities and services. The project proponent will be required to participate in the City's Impact Fee Program, which helps to offset roadway improvements. The proposed project will be required to pay school fees in effect at the time of development to mitigate for the impacts to schools. The proposed project is not expected to have a significant impact on services or facilities. XIV. a) & b) The project will create up to 206 homes, which will generate an added need for parks. The project proponent will dedicate a 4 acre site for use as a City park consistent with the General Plan Park and Recreation Element. The dedication of land and creation of a park at this location will provide mitigation to the impacts on parks and recreation. XV. a► XV. d) The proposed project was analysed as a Low Density Residential development in the General Plan. The traffic impacts associated with the proposed project will not exceed those analysed in the General Plan, and are not expected to be significant. The project proposes access on Jefferson Street, approximately 1,200 feet south of Fred Waring. The access point will be unsignalized, and will be off -set from an access point on the east side of Jefferson at Heritage Palms. These off-3 771 set access points could be hazardous, particularly for left turns from the P:\AddendumEA00-407.wpd 023 proposed project onto north -bound Jefferson Street. In order to mitigate the potential impact, the following mitigation measure shall be implemented: 1. Access onto Jefferson Street shall be limited to right -in, right -out, and left -in turn movements only. The left turn lane into the project shall be subject to approval by the City of Indio. The access point shall be clearly marked "No Left Turn." Additional physical obstacles to prevent left turns from the project to north -bound Jefferson Street shall be at the discretion of the La Quinta City Engineer. XVI. b), c), d) & f) All development impacts utilities and service systems. The proposed project, however, will be required to meet the standards of the City and service providers in constructing facilities which are energy efficient and water conserving. The construction of the proposed project will have a limited impact on solid waste disposal. However, the residents will be required to participate in the City's AB 939 programs, which are designed to reduce the impacts to landfills. The overall impacts of the project on these services is not expected to be significant. PAAddendumEA00-407.wpd 372 024 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SUBDIVISION OF 63.1 ACRES INTO 206 SINGLE FAMILY LOTS CASE NO.: TENTATIVE TRACT MAP 24197 CENTURY CROWELL COMMUNITIES WHEREAS, the City Council of the City of La Quinta, California, did on the 19T" day of December, 2000, hold a duly noticed Public Hearing to consider the request of Century Crowell Communities for approval of a Tentative Tract Map to create 206 single family lots and miscellaneous lots on 63.1 acres in the RL (Low Density Residential) zone, located on the west side of Jefferson Street between Fred Waring Drive and Miles Avenue, more particularly described as: Portion of Section 20, T5S, R7E, SBBM WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 2000-407), and determined that the proposed Tentative Tract Map will not have a significant impact on the environment and a Mitigated Negative Declaration of Environmental Impact has been certified; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 28TH day of November, 2000, hold a duly noticed Public Hearing to consider the Project, and did adopt Resolution 2000-084, recommending approval, subject to the Findings and Conditions of Approval; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify approval of said Tentative Tract Map: 1. The proposed map is consistent with the General Plan in that with the lots will be used for Low Density Residential use which conforms with the General Plan and its Elements provided the recommended Conditions of Approval are imposed. The proposed density is 3.26 dwelling units per acre (du/ac) which is within the 2-4 du/ac designated by the General Plan Land Use Element. 373 p:\stan\tt 24197 cc res.wpd n. ;_ Resolution 2000- Tentative Tract Map 24197 December 19, 2000 2. The design and proposed improvements of the proposed map is consistent with the General Plan and applicable specific plans (Zoning Code) in that the development and improvements of the lots will comply with applicable development standards regarding, density, grading, access, streets, lot sizes and widths, etc., provided the recommended Conditions of Approval are imposed. 3. The design of the subdivision and proposed improvements are not likely to cause environmental .damage or substantially and avoidably injure fish, or wildlife, or cause serious public health problems since the project is surrounded by development, or other urban improvements, and mitigation is required by the Mitigated Negative Declaration (EA 2000-407), including noise mitigation adjacent to Jefferson Street, Fred Waring Drive, and Miles Avenue. This will be provided by a combination of berming, lowering of the adjacent residential pads, and construction of garden and retaining walls. 4. The design of the proposed map or types of improvements are not likely to cause serious public health problems because the development of the land will require compliance with all health related requirements including traffic calming techniques (i.e. stop signs, chokers, etc.), and provisions for sewers and water. 5 The design of the proposed map will not conflict with easements acquired by the public at large, for access through, or use of, property within the proposed Map since none presently exist and new easements as needed will be provided and recorded. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve Tentative Tract Map 24197 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 19" day of December, 2000, by the following vote, to wit: 374 p:\stan\tt 24197 cc res.wpd 0 42 6 Resolution 2000- Tentative Tract Map 24197 December 19, 2000 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC/AAE City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California p:\stan\tt 24197 cc res.wpd n?� RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 GENERAL 1. Upon conditional approval by the City Council of this development application, the City Clerk shall prepare and record, with the Riverside County Recorder, a memorandum noting that conditions of approval for development of the property exist and are available for review at City Hall. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • Sunline Transit The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDEP76 stormwater discharge permit. For projects requiring project -specific NPDE p:\stan\tt 24197 cc coa.wpd 028 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 5. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. 6. The proposed street name Virginia Street (Lot E) shall be eliminated with the existing street name Dandelion Drive from the west used. Prior to Final Map approval by the City Council, the applicant/developer shall submit proposed street names with alternatives for other streets in the tract to Community development Department for approval. PROPERTY RIGHTS 7. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 8. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 9. Right of way dedications required of this development include: a. PUBLIC STREETS i. Fred Waring Drive (Major Arterial): 60-foot half of 120-foot right of way ii. Jefferson Street (Major Arterial): 60-foot half of 120-foot right of way iii. Miles Ave. (Primary Arterial): 55-foot half of 1 10-foot right of way 3717 p:\stan\tt 24197 cc coa.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 iv. Residential Streets: 60-foot right of way, except cul-de-sac right of way width which may be reduced to 50-foot. b. CULS DE SAC BULB i. Use Riverside County Standard 800 (symmetric) or 800A (offset) with 39.5-foot radius, or larger. 10. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 11. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 12. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 13. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 14. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): a. Fred Waring Drive (Major Arterial): 20-feet b. Jefferson Street (Major Arterial): 20-feet C. Miles Avenue (Primary Arterial): 20-feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 373 p:\stan\tt 24197 cc coa.wpd ,130 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 The applicant shall dedicate on the final map the perimeter landscape lots, however, the applicant shall anticipate retaining ownership of these perimeter landscape lots unto itself, its heirs, or assigns because the City has not been accepting dedications of these lots for public ownership since the passage of Proposition 218. 15. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 16. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 17. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 18. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 19. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) AND PARCEL MAP(S) 20. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. 373 p:\stan\tt 24197 cc coa.wpd 031 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 21. All retention basin lots, park site lot, and well site lots shall be individually designated as lettered lots. 22. If a retention basin for on site stormwater is to be created within the proposed city park site area, then a separate lettered lot shall be designated for the basin. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 23. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 24. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 25. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be 3 converted to AutoCad, the City Engineer may accept raster -image files of the 80 plans. p:\stan\tt 24197 cc coa.wpd 0,32 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 IMPROVEMENT AGREEMENT 26. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the Applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 27. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 28. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 29. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping,) shall be 381 p:\stan\tt 24197 cc coa.wpd n33 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 30. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 31. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 32. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 33. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 34. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three 382 p:\stan\tt 24197 cc coampd 1034 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 35. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 36. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 37. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 38. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 39. If drainage of on site stormwater is to be directed into the Proposed city park, only one (1) acre of the park site may be used for retention capacity. The design of the one -acre retention basin shall be reviewed by the City Engineer. 383 p:\stan\tt 24197 cc coa.wpd 0 3 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 40. Off -site stormwater in Fred Waring Drive may be retained within the proposed city park site. The water level of the stormwater retention during the 100 year storm occurrence may exceed the park site grade, but must be contained within the limits of the park lot. The design of the retention area within the park site shall be reviewed and approved by the City Engineer. 41. Stormwater shall normally be retained in common retention basins. Individual - lot basins or other retention schemes may be approved by the City Engineer for lots 2'/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 42. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 43. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 44. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 45. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 46. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 47. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 48. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's draina18 4 p:\stan\tt 24197 cc coa.wpd n 3 6 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 discharge which may be required under the City's NPDES Permit or other City - or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. 49. The tract shall be designed to accommodate purging and blowoff water from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 50. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 51. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 52. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 53. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) 385 p:\stan\tt 24197 cc coa.wpd 037 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 a. OFF -SITE STREETS Fred Waring Drive (Major Arterial) - Construct 51-foot half of 102- foot improvement (travel width, excluding curbs) plus 6-foot sidewalk. Costs incurred by the developer related to arterial core improvements (ie one regional lane and the landscaped median) are eligible for reimbursement from the City's Developer Impact Fee fund in accordance with policies established for that program. ii. Jefferson Street (Major Arterial) - Developer shall pay a prorated cash fee for the outer 20 feet of pavement including curb and gutter, of the 51-foot half -width improvements. The prorata share shall be calculated on the basis of regional funds (ie no City funding) and developer funds paying for 100% of the improvements on the west side of the centerline. The developer shall install a meandering 6-foot sidewalk at its expense. iii. Miles Avenue (Primary Arterial) - Construct 43-foot half of 86-foot improvement (travel width, excluding curbs) plus 6-foot sidewalk. Costs incurred by the developer related to arterial core improvements (i.e. landscaped median) are eligible for reimbursement from the City's Developer Impact Fee fund in accordance with policies established for that program. b. ON -SITE PUBLIC STREETS i. Residential Streets - Construct 36-foot full improvements (travel width, excluding curbs) plus 6-foot sidewalk. (NOTE: this requirement applies to all residential streets, including cul-de-sac streets.) ii. Culs de sac per Riverside County Standard 800 (symmetric) or 800A (offset), 38-foot curb radius. iii. Traffic calming "chokers" shall be installed at five (5) intersections (Lots D/N, Lots D/L, Lots D/P/I, Lots D /0, and Lots D/E/F), and if street lot L is extended west, off -site on Buttercup Lane just west of the tract boundary, if determined by the City Engineer that a mid -block "choker" on Buttercup Lane will help reduce traffic speeds on Buttercup Lane. The choker design configuration and 386 landscaping appointments shall be as directed by the City Engineer. p:\stan\tt 24197 cc coa.wpd 038 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 54. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 55. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 56. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 57. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 58. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical (1 /8" batter) and a minimum of 0.1 ' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 59. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 8 17 p:\stan\tt 24197 cc coa.wpd t 39 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 60. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 61. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 62. General access points and turning movements of traffic are limited to the following: a. Fred Waring Drive - Access is restricted at the intersection of Fred Waring Drive and Lot D to right turn movements only onto Fred Waring Drive from Lot D and to both right and left turn movements from Fred Waring Drive onto Lot D. The left turn pocket on Fred Waring Drive shall be designed so that it does not conflict with any future left turn pocket on Fred Waring Drive for eastbound traffic turning north into any future development on the north side of Fred Waring Drive and so that westbound movements from Lot D remain restricted. If such design cannot be accomplished, then left turn access from Fred Waring shall be restricted. b. Jefferson Street - Access is restricted at the intersection of Jefferson Street and Lot T to right turn movements only onto Jefferson Street from Lot T and to both right and left turn movements from Jefferson Street onto Lot T. C. Miles Avenue - Unrestricted access at the intersection of Miles Avenue and Lot D. p:\stan\tt 24197 cc coampd f'0 A RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 63. The applicant shall be responsible for one-half of the cost of the installation of a traffic signal at the intersection of Miles Avenue and Lot D as warranted by the Cities of La Quinta and Indio. LANDSCAPING 64. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 65. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 66. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public arterial streets. 67. The applicant shall make provisions for continuous maintenance of landscaping and related improvements in landscaped setbacks, retention basins and other public or common areas unless and until those areas have been accepted for maintenance by the City's Landscape and Lighting District. The applicant shall maintain all other improvements until final acceptance of improvements by the City Council. PUBLIC SERVICES 68. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. Improvements shall include a bus turnout location and a passenger waiting shelter with night lighting, a bench and a trash receptacle along Jefferson Street at the southwest corner of Lot T. 389 p:\stan\tt 24197 cc coa.wpd 041 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 QUALITY ASSURANCE 69. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 70. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 71. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 72. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 73. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 74. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 75. Within four days after City Council approval of the Tentative Tract Map, the applicant shall submit to the Community Development Department a check made out to the County of Riverside for $928.00 for filing of the required Notice of Determination. 390 p:\stan\tt 24197 cc coa.wpd n4? RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 FIRE MARSHAL 76. Prior to issuance recordation of final map, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review/approval. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet fire flow requirements. Plans shall be signed/approved by a registered Civil Engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department". 77. Fire hydrants in accordance with CVWD standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1000 gpm for a two hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of streets directly in line with fire hydrants. 78. The required water system, including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 79. A temporary water supply for fire protection may be allowed for the construction of the models only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 80. Culs-de-sac streets shall be designed to have a minimum turning radius of 38 feet. It should be noted that the entire radius of 38 feet is required to properly turn fire department vehicles. Vehicle parking along the curb should be prohibited when the minimum radius is used. MISCELLANEOUS 81. Four acres of the proposed park site shall be accepted by the City as compliance with the Parkland Dedication requirements as set forth in Chapter 13.48 of the La Quinta Municipal Code. This four acre site shall not be used for stormwater 391 retention. p:\stan\tt 24197 cc coa.wpd n 4,1 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED TENTATIVE TRACT 24197 CENTURY CROWELL COMMUNITIES DECEMBER 19, 2000 82. Along Fred Waring Drive, Jefferson Street, and Miles Avenue the perimeter masonry or block wall shall meander with an average setback of 20 feet from the street property line. Design, material, and wall colors shall be approved by the Community Development Department with the perimeter landscaping plans. Prior to approval of the Final Map by City Council, the Final Map shall be modified to show the rear lot line of the adjacent lots meandering to coincide with the perimeter wall. 83. Lots 140 and 141 shall be revised to have a minimum 60 feet lot frontage as required by the Zoning Code. 84. All mitigation measures as noted in the Initial Study for Environmental Assessment 2000-407 for this Tentative Tract shall be met, as applicable. 85. The applicant shall process a Street Closure for Buttercup Lane adjacent to the tract pursuant to applicable Street and Vehicle Code sections and shall remove existing street and storm drain improvements located in the street closure area of Buttercup Lane located in Tract 22982 and landscape the area formerly occupied by these improvements. The applicant shall install new curb, gutter, pavement, and sidewalk as needed to complete the east side of the new "T" intersection. The applicant shall construct replacement catch basins to handle storm water formerly handled by the catch basins located in the stub end of Buttercup Lane. A concrete improved pedestrian/bicyclist access shall be provided by the applicant between their tract and the Cactus Flower subdivision. 392 p:\stan\tt 24197 cc coa.wpd 044 0 z DLJXES FRED WAR/NG . cAn, 12 AVENUE VICINITY MAP NOT TO SCALE CASE MAP ATTACHMENT # INDIO NORTH CASr: No. TEN"fATiVE TRACT 24197 SCALE: CENTURY-CROWELL COMMUNITIES NTS 3 04P) N' T2 r O r •< e v y f s y tlp WIY(,tp+�1 U' S0 W p��i w pl+Sp'pS:i�S�J r��=a•Atl N3L9� _Q.o WIN jiG ee` SdSS.SSS�08�18: W6: 051 Nil[ 7 a ■ < 2 e 1<liF r O•. wi ...•%;ti, ili W '..{ )� 11R9L(f '1[�}I•1sC.fYP }�1./ •t L tih. ..3i lY['Y�i:1 [I 'M� :'4 Xi•(11. �.1 ''.. •��: h: •1 1 J' W f cap �'` , ,_��. `..: .:::..'; :.' ::.: �, • � :�`,' ; ,.,,.; ..� ,� : �..r x.:: � • •..< :,�:: :,, .::=;tip.: =o, ?o . "�a,';e��� ,ear. � � er•.: ;t_ H g ! S 5 c E al �` 4 From: The Sheridan Family <laquinta_ps@earthlink.net> To: LQCity.lgcc(bsawyer) Date: Wed, Nov 29, 2000 2:03 PM Subject: Cactus Flower Tract Connection We are still in disagreement with the proposed New tract that will connect to us via Buttercup lane. It is very evident that the planning commission completely ignored the residents on tuesday night. It is unfair and resembles malfeasence to show us years previously what the completed area would look like and the promises of a recreationally equipped park at either of the existing retention basins. Then to be told that the streets of La Quinta do not belong to us. We pay Taxes and they are in turn used to keep the City safe and in good shape. The talk about traffic calming effects such as speed berms and popped in or popped out distal street ends are nothing but inconveniences for the residents and those who traverse the streets. The Traffic Consultant could pick up a few pointers from residents who have had experience with the so-called "Calming Measures". I have seen what they do to a neighborhood and the residents who occupy them. It was a blatant sign of disrespect to taxpayers when a member of the commission advised residents that their roadways are not their own to mutually share with others. We beg to differ and will utilize any resources available to prevent this from taking place in a civil and dignified manner. Remember, It takes a Village! We are one. Mr. & Mrs Sheridan & Family 360-3930 44585 Blazing Star Trail. ATTACHMENT 3 395 go December 7, 2000 Lzry of La Quznta Planning Commission 18-495 Cal|e Tampico La uuinra; Ca. 92253 Nef: Public Hearing 01-1 Proposed Closing buttercup Lane To the City of La Quinta Planning Commission we have two Grandchildren that live with us at 79-715 buttercup Lane. They spend most of tneir free time p|ayzng in the two parks (Storm Drains) with other cni/dren. To make buttercup Lane a thru-way will create a very oangerous and hazardous,envzronment for all children that play in this area. we rea)ize these areas were oesigned for storm water storage, out they have become very popular playing fields for them neinborhood children. if buttercup Lane is allowed to become thru-way you must rnan totally close both park areas to eliminate the temptation for our children to play in these areas. r|ease for the safety of all children keep Buttercup Lane closed. Sorry that we can not attend this meeting as we are out of town. Thanking you for your understanding. Victor and Dolores Thoman 79-715 Buttercup Lane La Quinra, La. 7b0-345-1249 ME 049 ATTACHMENT 4 Planning Commission Minutes November 28, 2000 7. Commissioner Kirk stated that is here he is concerned. This is a significant business to the c mmunity, but that gets into concerns regarding whether they ere allowing one thing for one company and not something for another. This is a value judgement that makes him n vous. Having one sign, whether Thane or Housing Authority, ould be appropriate. The point with the Bougainvillea building w s that there were going to be retail tenant on the second floor a retail setting. Here it is an office complex where the sign es not denote a company where you would pull in to purchas something. He feels strongly that all businesses be treated a ally and he does not think the rationale is strong to allow seco floor signage on office buildings per the Zoning Code. 8. Chairman Robbins/tated he shares both concerns. In this instance he believe the sign is appropriate. 9. Commissioner K' k asked if Thane was leasing 100% of the second flo/rater ff stated yes. Commissioner Kirk stated the sign program isn for any tenant with 50% of more occupancy. He would changed the sign program thatif a tenant is leasing 10the second floor they can have one sign on the tower. Itt change the number of signs, but restricts the signage tohe large major tenants. 10. There befig no further discussion, it was moved and seconded by Commi loners Tyler/Kirk to adopt Minute Motion 2000-021 approv' g Sign Application 93-197 Amendment #2, as amended: a. 'building econd floor level tenants are not permitted exterior signs, unless the business leases 100% of the upstairs floor area. Unanimously approved. C. Environmental Assessment 2000-407 and Tentative Tract Map 241971 a request of Century Crowell Communities for Certification of a Mitigated Negative Declaration of Environmental Impact and the subdivision of 63 ± acres into 206 single family and other miscellaneous lots located generally on the west side of Jefferson Street, between Fred Waring Drive and Miles Avenue. 397 "5� G:\WPDOCS\PC1 1-28-OO.wpd 4 Planning Commission Minutes November 28, 2000 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked if staff had discussed with the applicant how the storm water retention would be retained if the City's park site was not allowed. Staff stated no. Commissioner Kirk asked if the traffic circulation on the three Arterial Streets was consistent with the circulation plan that was recently discussed in regard to local versus regional circulation. Senior Engineer Steve Speer stated yes, with respect to the Arterial Streets they are not allowed to have a full turn movement on Fred Waring. It would lead to the potential of having a signal. The General Plan does not allow full turning movement on Jefferson Street between Fred Waring Drive and Miles Avenue. They will have three of the four turning movements; a right turn in/right turn out, and left turn in. The only full turn movement is on Miles Avenue which matches up with the main entrance to the project on the south side and it will ultimately be signalized when warranted. Commissioner Kirk asked if a traffic generation model was prepared on this project. Staff stated no. Commissioner Kirk asked staff to identify potential traffic trip ins and trip beginnings, and where staff expected major flows to occur on this project. Staff stated people will take the shortest route to get where they are going. He went on to describe the different routes that could be taken. Commissioner Kirk asked staff to describe the traffic calming techniques that are proposed. Staff stated on public streets parking is allowed on both sides of the street. When the street is wide enough for parking it makes it inviting to speeding. On private streets they are allowed to be narrower with no parking on the street and leave it to the HOA to enforce it. The City therefore, tries to use different techniques to slow traffic down on the public streets. In this instance the City will be utilizing "chokers". The street is narrowed at the intersection and at the curb return, which is the radius, it is pushed out toward the center of the street to eliminate the parking at the intersection. In addition, the main street is curvilinear with 300 foot radius curves to encourage slower speeds. He went on to describe where the chokers would be constructed and where stop signs would be used. Commissioner Kirk asked if other traffic calming techniques such as humps or bumps were considered. Staff stated not at this time. There are other cities who have tried these and they have 398 G:\WPDOCS\PC11-28-OO.wpd 5 1951 Planning Commission Minutes November 28, 2000 found them to cause more problems than they solved and are now removing them. Commissioner Kirk asked if there was another way to provide alternative curb cut designs where we could provide narrow streets. Staff stated this will provide drainage problems and as this is the first time it has been done on a subdivision with public street, there is no policy in the General Plan to allow it. Therefore, staff has gone with the traffic calming techniques at this time. The City Council is updating the General Plan and some of these techniques may get more discussion during that process. Commissioner Kirk stated the City is looking at narrower streets in parts of the City on public streets with alternative curb cut designs, would it be appropriate to apply them here. Staff stated they come with problems. Narrowing streets does slow the traffic down and the cut outs for parking does cut down on some of the opportunities for parking and forces people to park in the pockets. Commissioner Kirk stated he was suggesting both options. Discussion followed on possible alternatives. 3. On the drainage basin Commissioner Kirk asked if there were alternatives to the use of turf for drainage basins as they do use a lot of water. Senior Engineer Steve Speer stated some agencies do not require the basins to be landscaped, but require them to be deeper and are not used by the public. The City wants to allow it to be used by the residents. They are designed to be a combination park/retention basin.. Commissioner Kirk asked if the developer was being given credit for a park in the retention area. Staff stated the developer will either dedicate land or pay the Quimby fees. In this instance they are putting in the park. The City has tried other landscaping concepts in retention basin on an interim basis and shrubbery has been used with drip irrigation, but it becomes more expensive to maintain than the turf. You can also get erosion of the slopes. 4. Chairman Robbins asked who maintains the retention basin. Staff stated that prior to the adoption of Proposition 218, the City maintained them. Since the passage of Proposition 218, the. burden is on the developer who in turn records a declaration and the property owners within that subdivision will pay into an escrow account for maintenance of the basin. The City has consistently required them to be turfed to have the park environment. 399 G:\WPDOCS\PC11-28-OO.wpd 6 05. 1 C n Planning Commission Minutes November 28, 2000 5. Commissioner Tyler stated that in the Environmental Assessment discussion of the staff report, some concern was expressed about the proximity of the access point on Jefferson Street to the alleged entrance to Heritage Palms across the street in the City of Indio, and currently there is nothing but a block wall on the east side. Staff stated the commercial area is at the corner of Fred Waring Drive and Jefferson Street, not at this location. Commissioner Tyler stated that with the turning restriction at this location, it is a non -issue. Staff stated that was correct, the well does go past this access, making it no problem getting the left turn in at this location, provided the City of Indio agrees with the island. 6. Chairman Robbins asked if this had been coordinated with the City of Indio. Staff stated the City conditionally allows it, so it is up to the developer to approach the City of Indio to approve it. 7. Commissioner Tyler asked if it would be incorporated into the design plans for the widening of Jefferson Street. Staff stated it could be. Currently it is not. It is up to the developer. Commissioner Tyler stated the previous tentative tract map has expired, but his understanding was that the circulation pattern did connect to Buttercup Lane? Staff showed the aerial photo of the area and explained the street networking of all the associated tracts. Different streets have different priorities and serve different purposes. Fred Waring Drive, Jefferson Street, and Washington Street are Arterial Street and their primary purpose is to get people across a large area and this is why the City restricts the turning movements. In order to mitigate this, the City tries to use internal circulation from one tract to another and not clutter up the Arterial Streets with signals. Commissioner Tyler stated he is concerned that when you stand on the eastern terminus of the existing Dandalion Street and look east, you look down 15-20 feet. Staff stated this was because of the sewer requirements. If that subdivision had waited to develop it could have been tied into this tract, but it did not happen that way which created the high differential which makes the street somewhat steep. It will create some large steps in the pads as they come down. It will be creating site viewshed restrictions for the new tract only. Discussion followed regarding retaining walls and perimeter walls. 8. Chairman Robbins asked if the applicant would like to address the Commission. Ms. Marty Butler, representing Century Crowell 400 Communities asked if she could speak after the public comment. G:\WPDOCS\PC 11-28-OO.wpd 7 n 5 3 Planning Commission Minutes November 28, 2000 9. Chairman Robbins asked if anyone else wanted to speak regarding this project. Mr. Donald Hay, 44-155 Goldenrod Circle, stated he has appreciated working with staff and it is well represented. They would express the same appreciation to Century Crowell Communities. When they were purchasing their home, they were trying find a family community and found it in Cactus Flower. They did ask the City what would happen to Buttercup Lane where it dead ended. They were told to expect meandering streets with very low traffic and not a major impact to the neighbors. Now what they are seeing is a dramatic change to what they were told. He suggested that instead of Buttercup Lane being continued through and connecting with another street that will be a direct access to Fred Waring Drive or Jefferson Street, it could be redirected to meander around in the proposed development and not provide the direct access to the major Arterial. This is what they expected. He went on to explain how he thought the traffic circulation would be. Currently, there are two large retention basins on either side of Buttercup where it dead ends into the proposed tract. They are greatly used by the neighborhood children for play as well as for property owners with dogs. To have this street become a major street where these children are playing is terrifying. He asked if the chokers have been used successfully anywhere in La Quinta. Staff stated not in La Quinta. Mr. Hay stated he did not want to experiment on his children. There is too much traffic going by their park. Currently, there is no traffic on this road because it is a deadend. Century Crowell has told them they have no objection to changing this to a footpath or cul-de-sac. In reviewing the proposed tract, there are ten culs-de-sac. Why are there so many culs-de-sac instead of connecting the streets together. The Planning Commission should not support this project. They are perfectly happy not having this access opened. They are not willing to have experimentation used to slow traffic down in his neighborhood. 10. Commissioner Kirk asked staff if meandering streets were used as suggested by Mr. Hay would there be more or less traffic into the existing neighborhoods. Staff stated the purpose is to create a circuitous pattern. The more circuitous you make it, the more homes you run the traffic by. Commissioner Kirk stated then that circuitous could be positive for the existing development or it may be detrimental. Staff stated that if you make it circuitous so that you never want to use it, it would help the existing development, but it would be an disadvantage to others. Discussion followed �� I G:\WPDOCS\PC1 1-28-OO.wpd 8 n 5 4 Planning Commission Minutes November 28, 2000 regarding alternative street designs. Senior Engineer Steve Speer stated the City has done curb pop outs at the gated community on 48th Avenue and the City does not believe using traffic calming techniques are experimental. Although it is the first time in La Quinta, it is widely used all over the country. Traffic calming methods are being given a lot of attention over the last decade. Community Development Director Jerry Herman showed the previously approved tract that had expired and the traffic circulation pattern connection to Buttercup Lane and how it meandered through the project similar to the proposed tract. 1 1. Commissioner Tyler asked how many homes were proposed for the prior tract. Staff stated 240 homes which included the ten acres of commercial. The ten acres are removed from the proposed tract. Mr. Hay noted the existing park benefitted more Cactus Flower residents where now it benefits the property values of Century Homes so that it keeps the homes further away from the new commercial area. 12. Mr. John Johnson, 79-590 Marigold, stated he donated his time to Mr. Hay. 13. Ms. Michele Baker, 44-150 Goldenrod Circle, stated she has been here ten years and the busiest day of the week is Thursday, because it is trash pick up, pool cleaners and gardeners arrive, and Schwan delivers. On Miles Avenue they have two new schools being constructed. This will create a lot of traffic using Buttercup Lane so they do not get caught up in the school traffic. She does not believe anyone has thought about the amount of activity that .is being created. She does not want speed bumps, stop signs, or any other method of traffic deterrent. She only wants the street blocked off. 14. Mr. Brad Phoenix, 44-120 Goldenrod Circle, stated the method of squeezing the streets is not going to work. At Las Vistas and Fred Waring Drive there was a right turn only and it created a problem because everyone ignored it and turn left anyway. Currently on Miles Avenue and Coldbrook Lane you have the same problem. The traffic flow for the proposed tract with right turns outs will not work because people will not follow them. This area was not designed to handle the traffic from the 206 homes. The fire 402 G:\WPDOCS\PC11-28-OO.wpd 9 55 Planning Commission Minutes November 28, 2000 department stated their response time is 8-10 minutes and this is unacceptable. The lots are smaller and there are six homes where other tracts in this area only have five creating a "Cove -like" environment. Discussion followed about setbacks. 15. Mr. Tom Huebner, 44-215 Goldenrod Circle, stated Desert Club Estates at Washington Street and Calle Tampico had a similar issue with La Quinta Fairways, and the City found a way to prevent this from happening. He does not want the additional traffic. He has no objection to coming back out to Dune Palms Road to go where he needs to go. He has no opposition to the development, his only concern is the safety of their children. 16. Ms. Nancy Kelly, 44-345 Willow Circle, stated they bought their home in this location because it was a nice quiet neighborhood. They are not opposed to the new project, but does not see how traffic coming from these homes will benefit anyone in their area. They will have to deal with all the additional traffic. No one drives their car drives under the 25 mph speed limit in this area. 17. Mr. Carlo Lombardelli, 44-430 Buttercup Lane, stated he concurs With what has been stated. 18. Mr. Jim Snellenberger, 79-720 Iris Circle, stated currently, there is a problem at the intersection of Buttercup Lane and Blazing Star. That needs to be addressed before whether any development takes place. He concurred with staff that if the traffic was redirected it could solve this problem. 19. Mr. Bruce Kay, 79-710 Iris Court, stated he was opposed to the whole plan because we are losing our desert to tract development. We are not considering the development of La Quinta with the development of these little houses. Now a school is going to be built on Dune Palms Road. He does not see why this property including the commercial portion, could not be a wonderful Golden State Park. The City needs a beautiful park which would give it aesthetic quality. 20. Ms. Anne Kinstle, 79-685 Buttercup Lane, stated she lives at the corner and on numerous occasions while backing out of her garage, someone is flying around the corner. The corner is cut constantly and is really dangerous. To add another 500 homes going past her house is a nightmare. 403 G:\WPDOCS\PC1 1-28-OO.wpd 10 5 6 Planning Commission Minutes November 28, 2000 21. Mr. George Fercana, Jr., 44-030 Sweet Bush Lane, stated he is totally opposed to this project. First we need to think of all the kids who ride the bus and walk home on that street. There are so many children who play in the area of Buttercup Lane and the grassy hills of the retention basin. With the road open to through traffic it would eventually lead to casualties. He plays there all the time with his friends and cars and kids do not mix. There are just too many speeding cars going by in this area. He fears for all the kids who play and live in the area. 22. Mr. F. Patrick Sheridan, 44-585 Blazing Star Trail, asked why some of the culs-de-sac going east and west can not be opened to Jefferson Street and another road leading out to Miles Avenue and another road to Fred Waring Drive creating more street access. He had an occasion to call the paramedics and it took 20 minutes to find the house because they could not find their way to the house because there is one way in and out. A little more access is needed and should be considered. With the response time of the Paramedics and Fire Department, 20 minutes is too long; there needs to be another Fire station in this area of La Quinta. 23. Mr. Henry Schwartz, 44-030 Dalea Circle, emphasized the number of children playing on these streets. Cars and kids do not mix. If this thoroughfare is added it is only a matter of time before there is an accident. At night there is not a lot of lighting and when events such as Halloween come, kids are all over the streets and poses a hazard. Therefore, no connection should be made between the two tracts. 24. Mr. Jim Moran, 44-030 Mariposa Court, stated they have lived in Cactus Flower for eight years and everyone should be asking what was the original intent of Blazing Star and Buttercup Lane. How many homes were intended to serve. What is the effect if another 200 homes are added. Need to look for solutions based on the original intent of Blazing Star. We need to look at the safety of the children and the intent of what that street was made to serve when the original neighborhood was built. He is concerned about his children and the traffic flow. The City needs to look at full access onto Fred Waring Drive. Signals are not always the solution to slow traffic down, but at Las Vistas and Fred Waring Drive there is access and that is what needs to happen here. HEf G:\WPDOCS\PC1 1-28-OO.wpd 11 ' ) 57 Planning Commission Minutes November 28, 2000 25. Mr. Randy Emerson, 44-180 Dalea Circle, stated he and his wife purchased their home because they liked the self containment of Cactus Flower. They liked the wide streets and no through traffic. Once the construction starts and the homes are sold, most of those 206 homes will have two cars or a total of 412 cars. To increase that amount of traffic into their development, when there is no free access onto Fred Waring Drive or Jefferson Street, that leave only Miles Avenue. That creates his concern that his only street, which is Blazing Star, which has full access onto Dune Palms Road, will have a signal. Then more and more signals. Cactus Flower is not street lighted and the only light is from the homes themselves. As a contained community this is fine, but if opened up to more and more traffic, it could be unsafe. 26. Mr. David Sasaro, 44-245 Sweet Bush Lane. asked if it was true that Century, owner of the project, had no problem with closing the street. Chairman Robbins stated the developer would address this when she spoke. 27. Mr. Frank Saha 44-065 Calico Circle, stated that on his cul-de-sac there are 20 kids under the age of ten, five or six dogs, and four or five different cats. He likes his community as it is now. When he leaves in the morning people are taking their daily walks in and out of the culs-de-sac, not afraid of traffic. Obviously he is opposed to the opening of this street and he is sure something else can be worked out. No one currently lives there now and they was there first. They should be given preference. 28. Ms. Dena Langhorn, 44-245 Goldenrod Circle, stated this will affect her directly as she lives at the corner of Goldenrod Circle and Buttercup Lane. She does not have children, but watches them day and night playing in the park in front of her home and one of her favorite things to do is to sit and watch them play. She cringes at the thought of having more traffic. She hopes something can be done to solve this problem before something happens where we will have to work defensively instead of proactively. 29. Mr. Paul Lord, 44-240 Calico Circle, stated there are a lot of children and everyone likes to watch them play. Another issue for him is that his wife suffered a stroke and part of her therapy is to walk. She walks slowly, very slowly and if this is put through it will confine their walking to their own circle. 405 G:\WPDOCS\PC1 1-28-OO.wpd 12 : 5 8 Planning Commission Minutes November 28, 2000 30. Mr. Ray Kelley, 44-345 Willow Circle, stated the number of culs- de-sac in the proposed development is overwhelming. It seems the Cactus Flower development is having to sacrifice some of their privacy and some of the traffic because this development wants private cul-de-sacs. Maybe the percentage of accesses per the number of homes be equal to the new development. It appears they are having to supply ways for these people to get out. With the stop lights, it is a concern to some of the people that it will hold up traffic. If traffic lights were added to free up some of traffic on these streets and timed at a certain speed, maybe would help. 31. Ms. Courtney Mains, 44-030 Dalea Circle, stated that if this is allowed she will not be able to play with her friends as she will not be able to cross the streets. 32. Ms. Marty Butler, representing Century Crowell Communities, stated she was very involved with the development of Cactus Flower and she is very proud to see these people who are now living in this development. They have worked with their engineers and City staff and are willing to construct this street through and will defer to City's staff and their engineers for their guidance. Other than this issue, their concerns are Condition #63. This condition requires a traffic signal on Miles Avenue for their exit onto this street. Her concern is that they have been in contact with the City of Indio and they do not intent to require the developer on the east side of Jefferson Street to pay any funds to construct a traffic signal at this location. As there will be a median she would want to propose there be either a right turn only and have the median block the turning movements to the left, or stipulate in the condition that the signalization would as warranted if the City of Indio is interested. Condition #53A.i, is a concern because this condition requires them to pay a cash fee for the outer 20 feet of pavement, curb, and gutter. Again, the developer to the east has been conditioned in a different format where if the project is not done within a two year period, he is responsible for his lane. She was hoping to have a similar condition. She has met with staff a number of times to ascertain their costs and both of these conditions were not considered nor were they budgeted. The signal would cost $80,000 and the lane of pavement would be $80,000. 0!59 G:\WPDOCS\PC1 1-28-OO.wpd 13 Planning Commission Minutes November 28, 2000 33. Commissioner Kirk asked if they are not able to use the retention basin as a park site, what will they do for retention. Ms. Butler stated they do not need to use the park site for retention as the retention basin is adequate. Staff had no objection. 34. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 35. Commissioner Kirk stated the points raised are good and valid. He was particularly interested by the comment that the original intent here was for the through streets. This development would be linked with nearby developments within this section of property. With that in mind we need to meet the original intent and in fact connect these developments together. At the same time, it has to be done in a way that is sensitive to the existing property owners. Even though there are no property owners in the proposed tract, the Commission needs to consider both. He is generally in support of the project. City staff has really worked aggressively to address traffic issues. He too would be concerned about the issues that had been raised. He believes the proposals presented by staff are intelligent and creative and are not experiments. He would support the project based on two conditions: 1► strongly support the traffic calming measures; and 2) that this project move on to the City Council and ask staff to work with the applicant on alternatives for circulation within the new development, but still connecting to the older developments. Mr. Hay suggested that maybe some different circulation patterns are one way to meet the original intent and yet discourage fast and increased traffic through this development. Pass this proposed development on to the City Council with a strong recommendation to staff that they work with the developer to prepare alternative circulation plans that continue to connect the development, but encourage traffic calming, slowing of traffic and discourage fast through trips. 36. Commissioner Tyler stated one of the most difficult problems the Commission faces is every time a new development is proposed we hear the same story; "this is our community and we have lived here for ten years, etc" and we forget that there is a piece of ground there that somebody owns and has to be developed to be financially viable for them. He too would like to turn it into a park, but does not believe that it is economically viable for either the 407 G:\WPDOCS\PC 11-28-OO.wpd Planning Commission Minutes November 28, 2000 City or the property owner. We have to remember La Quinta consists of a lot of neighborhoods of which Cactus flower is one. It is indeed one of the earlier developments. It is a nice development with curving streets and he agrees with one statement that it is extremely dark at night. However, you cannot say, "We were here first and everyone else stay away." It doesn't work that way. As Commissioner Kirk suggested, we need to find a way that mitigates their concerns and also pave the way for future residents that will live in this new area. Several have expressed concerns for an approved access for emergency vehicles. He would suggest that if anyone lived along Goldenrod you would have faster access. Many expressed concern about signals, at the moment there are no signals proposed for any of the three accesses for this development. Traffic signals are not planned around the City without meeting the requirements for installation. Several suggested more access to the perimeter streets rather than having people coming through Cactus Flower. Staff has explained the purpose of certain streets and the purpose of Fred Waring, for example, is to move as much traffic as possible. Every time you install a full turn movement, you slow that traffic down and defeat the purpose. What is presented meets the City's regulations. He has detailed concerns such as street names, Condition #6 it calls for the existing streets that are connected to the new development, the new development will carry the old name to avoid confusion. He would suggest that Dandalion Street, the condition should be expanded to require Dandalion Street to go to the east corner. He is concerned about the proposed street name Hermitage Circle, as it is already an existing name and should be changed. In regard to Condition #63 he would suggest it be expanded to, "if and when a signal is warranted by both the Cities of La Quinta and Indio.." Beyond these suggestions, he is in general agreement with the plan. In regard to the playground retention basins, he would suggest they be mitigated by installing wrought iron fencing along the street to minimize the traffic impact. 37. Chairman Robbins stated he disagrees with his fellow Commissioners. This project have five access points for 209 plus or minus units. There are many developments within the City that have more units and less access points. In general, in his opinion, the City requires too much access between communities. He supports the property owners, not because they have lived there 408 for ten years and the streets have not gone through, but he does not believe there is a need for the connecting streets to go G:\WPDOCS\PC11-28-OO.wpd 15 061 Planning Commission Minutes November 28, 2000 through. If the communities are designed properly, and he believes this community is designed fairly well, that these connecting streets would be just as well, designed as cul-de-sacs. It does not add anything to either community to have the through streets. He could not support the project with the access on Buttercup Lane opened. 38. Commissioner Tyler stated the applicant has stated they have no objection to not putting the street through, would staff support this. Senior Engineer Steve Speer stated that when Cactus Flower was first developed on this forty acres, they did not have any access onto Fred Waring Drive. We forced them to take access off Dune Palms Road. The idea was to give each neighborhood access points. It is the eastern portion of Cactus Flower that would benefit the most to having the connection to the new project. However, after going into the neighborhoods, he understands their desire to keep it a secluded neighborhood. It was staff's purpose in requiring the street to go through it give Cactus Flower residents the access onto Fred Waring Drive. What has been realized is that the residents of Cactus Flower have learned to live without the access onto Fred Waring Drive and prefer to keep it that way. The new project had good access to the Arterial streets. Staff does support keeping the access on Dandalion Street open because they have a restricted turn movement and the median in front of the schools will be built. Commissioner Tyler stated that originally the first phase of Cactus Flower only had one access point onto Dune Palms. Phase two gave them a second access and he was sure everyone started using it. Then a third street, Verbena was constructed to Miles Avenue for the Wildflower development and he is sure it was used also. Senior Engineer Steve Speer stated that by closing the street it will put some pressure on staff to explain why some of these developments were not given better access to the major Arterial streets. If the street is closed, some mitigation issues would need to be addressed. Once travel routes are established in a neighborhood, the residents learn to live with them. When the raised medians are built it will help to stop some of the traffic darting out onto the Fred Waring Drive where it is prohibited. 39. Commissioner Kirk stated that with that clarification, he was willing to support this project based on staff's support to close Buttercup Lane. 469 062 G:\WPDOCS\PC11-28-OO.wpd 16 Planning Commission Minutes November 28, 2000 40. Commissioner Tyler asked that since there was no street vacation application before the Commission, could the project be conditioned to be closed off. Community Development Director Jerry Herman stated he would let the Senior Engineer answer that question. The issue is whether or not the Commission wants to allow pedestrian access at that entrance. One option is to have the asphalt removed, a sidewalk installed, and opening the wall to allow pedestrian movement east and west. Commissioner Tyler asked who would be responsible for doing this. Ms. Marty Butler stated they would accept the responsibility. Staff went on to explain that since the developer is willing to accept the responsibility, they could be conditioned to do this. 41. Commissioner Kirk asked staff about the applicant paying half of the signal fee, Condition #63. Senior Engineer Steve Speer stated that whenever there is a full turning movement on an Arterial street, you open yourself to meeting warrants before construction can take place. The City's Development Impact Fee anticipates putting in signals at major intersections which already exist and the City knows a signal is needed. What is not clear is which signals will be developer driven and when staff has those occurrences, the developer is expected to mitigate that impact. It has been suggested that a quarter of the cost for the signal be borne by the developer, but in this case there are only two developers at this location and that is why staff conditioned them to pay one half the cost. In regard to the City of Indio not conditioning the developer on the east side to pay the other half, perhaps they are planning to pay the cost themselves. Commissioner Kirk asked what would happen if that did not happen for ten or 20 years. Staff stated that at that time the neighborhood would be established and staff would know what the traffic patterns were and whether or not it would meet warrants. Commissioner Kirk asked if the applicant's money was then refunded with interest. Staff stated the developer retains the actual funds. The City has them post bonds to hold the funds in place. 42. Chairman Robbins stated it seems that other residents of another tract will have the benefit of using the signal and should be responsible for paying part of the cost. Staff stated they could research to see if other developments were conditioned to pay a portion of the signal, but there could be a proration. Community Development Director Jerry Herman asked Senior Engineer Steve 410 G:\WPDOCS\PC11-28-OO.wpd 17 n 6 3 Planning Commission Minutes November 28, 2000 Speer if a street closure or vacation would be required to close off Buttercup Lane. Senior Engineer Steve Speer stated it Would be a street closure. Community Development Director Jerry Herman asked is staff was recommending a cul-de-sac or what? Senior Engineer Steve Speer stated it needed to be a cul-de-sac so that emergency vehicles and trash trucks can turn around, or redesigned in an "L" shape. 43. Commissioner Tyler asked about the developers concern regarding the improvements on Jefferson Street. Senior Engineer Steve Speer stated Coachella Valley Association of Governments (CVAG) is not paying the full cost of widening Jefferson Street. 75% will be funded CVAG and .25% by each of the cities. It is a matter of timing. What staff has told the developers is that If they develop their project after the Jefferson Street contract is awarded and construction is underway, the developer will not be conditioned to participate in that cost. If the contract is not awarded, they will be required to do so. It will be prorated on the amount of money the City contributes. 44. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2000-083 recommending to the City Council certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-407. ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioners Abels and Butler. ABSTAIN: None. 45. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2000-084 recommending to the City Council approval of Tentative Tract Map 24197, as amended. a. Condition #6: Street names shall continue between tracts eliminating Virginia Street. b. Condition #63: "...as warranted by the Cities of La Quinta and Indio. C. New Condition: The applicant shall process a Street Closure pursuant to applicable Street and Vehicle Code sections and shall reconstruct the road as determined appropriate by the City Engineer with a pedestrian access between their tract 411 and Cactus Flower. G:\WPDOCS\PC11-28-OO.wpd 18 n 6 4 Planning Commission Minutes November 28, 2000 ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioners Abels and Butler. ABSTAIN: None. Chairman Robbins recessed the meeting at 9:23 p.m. and reconvened at 9:28 p.m. D. VConditional Use Permit 2000-052; a request of Wal-Mart Stores to allow \bated tal containers for the temporary storage of holiday merchandise to at 78-950 Highway 111, within the One Eleven -La Quinta ing Center. 1. airman Robbins opened the public hearing and asked for the sta report. Planning Manager Christine di lorio presented the infor ation contained in the staff report, a copy of which is on file in the ommunity Development Department. 2. Chairm anN Nobbins asked if there were any questions of staff. Commissio r Tyler asked how long the containers have been in place. StaffN4ated since September. 3. Chairman Robbi asked if the request addresses the pallets or boxes stacked ag st the containers. Staff stated no, but they would be removed. 4. Chairman Robbins aske if the applicant would like to address the Commission. Mr. Oscar ubio, Walmart Manager, stated that as the City has grown, so hav they. In order to meet the demand of their customers they have to ave a minimum of 35 containers as they cannot plan for all the equests they receive. They just received an order for 1200 s cialty items and they will need containers to hold these until th are picked up. They will work with the City to the best interest f both the City and Walmart. 5. Commissioner Kirk asked if the app ant had been contacted by the City regarding the pallets. St f stated they have been working with all the merchants on High ay 111. Mr. Rubio stated they have been addressing the issues a the City brings them to their attention. Commissioner Kirk asked if the applicant wanted this request granted for every year at this time. Mr. Rubio stated yes. Commissioner Kirk asked why they did not expand the store to accommodate their growth. Mr. Rubio stated currently it is in process, but it is not fiscally feasible at this time. They are looking to expand in about two years. G:\WPDOCS\PC11-28-OO.wpd 19 Q 6 ti T4'ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 19, 2000 ITEM TITLE: Public Hearing on Proposed Street Closure of Buttercup Lane East of Goldenrod Circle AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 Adopt a Resolution of the City Council closing a portion of Buttercup Lane to motorized vehicular traffic. None. None. The proposal to close Buttercup Lane east of Goldenrod Circle located in the Cactus Flower subdivision (Tract 22982) to motorized vehicular traffic is a result of public opposition encountered to the proposal to extend Buttercup Lane into Tentative Tract 24197. Century Homes is currently processing Tentative Tract 24197 (TT 24197) for development entitlements. The proposed subdivision was presented to the Planning Commission at its regular meeting on November 26, 2000. A large number of Cactus Flower residents turned out in opposition to the proposed extension of Buttercup Lane into TT 24197. Planning Commission Questions In response to Planning Commission questions at the public hearing regarding potential impacts of eliminating Buttercup Lane, City Engineering staff stated the proposal to extend Buttercup Lane was a long-standing street layout concept that was originally conceived to help improve access and circulation opportunities for Cactus Flower residents as well as the future residents of TT 24197. However, if Buttercup Lane is not connected and extended into TT 24197, the circulation benefit will not materialize. TAPWDEPT\C0UNCIL\2000\001219b.wpd 413 Although the connection would give the Cactus Flower residents a circulation benefit, a number of residents are opposed to receiving the benefit if it comes at the expense of increasing traffic on the streets in their neighborhood. The second residential subdivision served by the proposed street connection is TT 24197. The City Council would not hear from the future residents of that subdivision until after they have moved in and gained an understanding of the circulation opportunities and restrictions associated with the turning movements on Fred Waring Drive, Jefferson Street, and within their subdivision. Analysis The foregoing analysis was presented to the Planning Commission in response to the Commission's question regarding impacts, if any, that may occur if the Buttercup Lane connection is not implemented. Engineering staff concluded that the future residents of TT 24197 would have direct access to Fred Waring Drive, Jefferson Street, and Miles Avenue, although two of the access connections, Fred Waring Drive and Jefferson Street, would have a left -turn -out restriction. If the Buttercup Lane connection is not implemented, it would eliminate the circulation benefit of utilizing Buttercup Lane to Dune Palms Road for a full turn movement on Fred Waring Drive, and force the future residents to deal with the turning restrictions that would be imposed on Fred Waring Drive. Although the turning restriction on Fred Waring Drive would prevent a future motorist from TT 24197 from obtaining direct westbound travel on Fred Waring Drive exiting that subdivision, it would not be exceptionally difficult to obtain westbound travel. The motorist would simply turn right, travel a short distance easterly, and enter the left -turn pocket providing access to the future tract on the north side of Fred Waring Drive and make a U-turn when traffic clears. The route to obtain westbound travel is slightly circuitous, but perhaps no more indirect than it would be if the same motorist used the Buttercup Lane connection to obtain westbound travel on Fred Waring Drive by first passing through the Cactus Flower subdivision. It should be noted, TT 24197 is conditioned to install the raised median on Fred Waring Drive, and the left -turn pocket serving the future tract on the north side of Fred Waring Drive will be included. Planning Commission Recommendation As a result of these comments and evaluation at the Public Hearing for TT 24197, the Planning Commission recommended approval of TT 24197 subject to revising the tentative map to eliminate the Buttercup Lane connection along with consideration to close the existing Buttercup Lane stub in Tract 22982 to eliminate an unneeded street end. 414002 TAMDEMCO U NCI02000\001219b. wpd Street Closure Procedure The proposed closure is permissible under Vehicle Code §21 101(a)(1) and La Quinta City Council Resolution 2000-99 which establishes policies for closure of streets to vehicular traffic. The public hearing for this item has been published in the Desert Sun and notices sent as required by Resolution 2000-99 to all interested parties and property owners within 500 feet of the proposed street closure location. The Planning Commission held a public hearing on December 12, 2000 and found the 100-foot long segment of Buttercup Lane proposed for closure is no longer needed for vehicular traffic, and the proposed closure to be consistent with the La Quinta General Plan. The staff report presented to the Planning Commission and its associated attachments are included as Attachment #1. The Planning Commission report contains additional information not reprinted in this report regarding mobility on arterial streets versus local access, and the impact these issues have on turning movements where local streets connect to arterial streets. In order for the City Council to approve the proposed street closure, it is necessary to make a finding that the street is no longer needed for motorized vehicular traffic. The subject portion of Buttercup Lane proposed for closure has no existing traffic using it because it is a short dead-end stub and is not needed for access to any property. Additionally, if TT 24197 is approved with a revised layout that eliminates the Buttercup Lane connection to that tract, the Buttercup Lane stub will never be needed for motorized vehicular traffic. Closure of the subject segment of Buttercup Lane means vehicular traffic in the Cactus Flower subdivision will continue to use the same circulation routes that it has used since the subdivision was developed in the late 1980's. It is recommended that public access for pedestrian and bicycle traffic be retained and a sidewalk type access route passing into TT 24197 be provided in the revised tentative map. Given these parameters, it is possible for the City Council to make the finding that the proposed closure area is no longer needed for motorized vehicular traffic. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council closing a portion of Buttercup Lane to motorized vehicular traffic; or 2. Do not adopt a Resolution of the City Council closing a portion of Buttercup Lane to motorized vehicular traffic; or 3. Provide staff with alternative direction. 4-15 003 TAMDEMCOUNCIU2000\001219b.wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Planning Commission Staff Report, 12/12/00 TAPWDEPT\COUNCIL\2000\001219b.wpd 416 004 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA CLOSING A 100- FOOT LONG SEGMENT OF BUTTERCUP LANE EAST OF GOLDENROD CIRCLE IN TRACT 22982, KNOWN AS CACTUS FLOWER WHEREAS, subdivision map Tract Map 22892 created Buttercup Lane 1988; and WHEREAS, the subdivider irrevocably dedicated Lot N, which is Buttercup Lane, on the tract map to public use and said dedication has been duly accepted by the City of La Quinta; and WHEREAS, the City desires to close a 100-foot long segment of Buttercup Lane to motorized vehicular traffic east of Goldenrod Circle, but continue to accommodate pedestrians and bicycle traffic through the closure area; and WHEREAS, proposed closure to motorized vehicular traffic is permissible under Vehicle Code § 21 101(a)(1) and La Quinta City Council Resolution 2000-99; and WHEREAS, the City Council did hold a duly noticed public hearing at its regular December 19, 2000 City Council meeting, and heard and considered all relevant testimony. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The area closed to motorized vehicular traffic is more particularly described as being that part of Lot N located east of the east right of way line of Goldenrod Circle, which is Lot L, where said easterly line projects across Lot N. The area of closure is sixty feet wide, north to south, and one hundred feet long, east to west, and contains 6,270 square feet, including the corner cutbacks. Section 2. The closure area is no longer needed for motorized vehicular traffic and there are sufficient alternative routes in the immediate area to provide sufficient alternative circulation routes to nearby arterial streets to complete the circulation access needs of residents in the area with inconsequential impact. 417 005 Section 3. The City Clerk shall file this Resolution for recording by the County Recorder. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 19th day of December, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 418 006 ATTACHMENT #1 PLANNING COMMISSION STAFF REPORT DATE: DECEMBER 12, 2000 CASE NO: RW-C 2000-002 APPLICANT: CITY OF LA QUINTA REQUEST: GENERAL PLAN CONSISTENCY FINDING FOR THE PROPOSED CLOSURE OF A 100-FOOT LONG SEGMENT OF BUTTERCUP LANE EAST OF GOLDENROD CIRCLE TO VEHICULAR TRAFFIC LOCATION: BUTTERCUP LANE EAST OF GOLDENROD CIRCLE IN THE CACTUS FLOWER SUBDIVISION ENVIRONMENTAL CONSIDERATION: THE LA QUINTA PUBLIC WORKS DEPARTMENT HAS DETERMINED THE PROPOSED ACTION IS CATEGORICALLY EXEMPT PURSUANT TO SECTION 15301, CLASS 1(C), OF THE GUIDELINES FOR IMPLEMENTATION OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. Tentative Tract 22982, commonly known as Cactus Flower, was conditionally approved by the City Council June 7,1988. The Cactus Flower subdivision was the first tentative tract map approved in the northeast quarter of Section 20. It was the first 40 acres of the 160 acres bounded by Fred Waring Drive, Jefferson Street, Miles Avenue, and Dune Palms Road to be proposed for development. At the time, the entire quarter section was zoned for residential development and it was anticipated that all future subdivisions in that quarter of Section 20 would be developed with public streets. As a result, the street layout in Cactus Flower was designed in such a manner that some of its streets would connect to future adjoining subdivisions in the northeast quarter of Section 20 to provide good circulation and access for the larger neighborhood (ie the 160 acres) to the adjacent arterial streets. T:\PWDEPT Tanning Commission\001212.w;W 419 008 Neighborhood circulation and access to arterial streets from any given neighborhood can not be appropriately discussed without first identifying issues that impact those transportation benefits. Local street access to arterial streets is regulated to ensure that a high level of regional mobility and safety on the arterial street is achieved. Unfortunately, high quality mobility and safety, and high quality local access, are inversely proportional. As the quality of local access to the arterial street increases, the quality of mobility and safety on the arterial street decreases. The quality of mobility and safety decreases with each additional side street that connects to the arterial street. Full turn intersections carry the inherent potential of becoming signalized intersections, if signal warrants are met. Signalized intersections are the major factor that decreases the mobility benefit, and unsignalized full turn intersections tend to carry a higher level of risk. Additionally, these competing transportation benefits (mobility and safety versus local access) also have competing constituencies. For example, high quality local access is a benefit that accrues to a small group of residents at the expense of the community at large. While high quality mobility is a benefit that accrues to the community at large at the expense of small groups of residents in neighborhoods located adjacent to the arterial street. The traffic safety benefit actually accrues to both constituencies but its quality decreases as the number of full turn intersections increase, which is a factor in the local access benefit. Thus traffic safety, like mobility, is inversely proportional to local access to the arterial street. Since its not possible to achieve the maximum conceivable benefit in each of these competing benefit categories at every desired location, a balance between the competing benefits and constituencies must be established. The La Quinta General Plan strikes that balance by establishing spacing requirements for "full - turn" intersections on arterial streets. Thus, not all local streets that connect to an arterial street are allowed to have unrestricted access to the arterial street. If the local street intersection is located too close to the next full -turn intersection, some of the turning movements at the local street intersection will be restricted. The original Cactus Flower subdivision (Tract 22982) had only one connection to an arterial street. That connection is Blazing Star Trail where it connects to Dune Palms Road. The Cactus Flower street layout was purposely designed to avoid a direct connection to Fred Waring Drive because a full -turn intersection on Fred Waring was not allowed per the General Plan, and it would be difficult to enforce turning restrictions on Fred Waring without a raised median if a restricted -turn intersection were constructed. Thus, the Cactus Flower street layout provided T:IPWDEPT\PIanning Commission=1212.wpd 4 2 0 009 stubbed out streets to the adjacent vacant land on the east side and south side of Cactus Flower to connect to future subdivisions and help improve circulation and access opportunities to the nearby arterial streets. Cactus Flower II (Tract 24208) was the next subdivision to develop in the northeast quarter of Section 20. Cactus Flower II is located south of the original Cactus Flower subdivision. Blazing Star Trail, which starts in Cactus Flower, connects to Star Flower Trail in Cactus Flower II which in turn connects to Dune Palms Road. The street layout in Cactus Flower ll.also anticipated connecting to Miles Avenue through the vacant land located south of it via Verbena Drive. The Verbena Drive connection was just completed this year when the Wildflower subdivision developer installed its street improvements. The other planned street connection into a future subdivision adjacent to Cactus Flower was Buttercup Lane which was stubbed to the vacant undeveloped land located on it east side. This stubbed street end is the street segment proposed for street closure and the subject of this report. The vacant undeveloped land located east of Cactus Flower is now proposed for development and the street layout for that tentative tract map (TT 24197) proposes to connect to Buttercup Lane as planned when Cactus Flower was originally approved. However, a large number of Cactus Flower residents turned out for the Planning Commission public hearing held on November 26, 2000, for TT 241,97 and unanimously opposed the proposed Buttercup Lane connection to the proposed subdivision. The Buttercup Lane connection was originally planned to provide better circulation and access to nearby arterial streets for residents of Cactus Flower as well as the future subdivision. However, the residents of Cactus Flower unanimously view the connection as a detriment to their neighborhood rather than an enhancement. The Cactus Flower residents, some of whom have lived there for nearly 10 years, have grown accustom to the existing circulation routes that are currently available and have no interest in improving and shortening a circulation route to Fred Waring Drive or Jefferson Street that would benefit them if that benefit comes at the expense of introducing more traffic to the streets in their neighborhood from an adjoining neighborhood. While it is apparent the Cactus Flower residents have to interest in acquiring an improved circulation route to Fred Waring Drive and Jefferson Street, the question that remains open for discussion is: will the future residents of TT 24197 need the Buttercup Lane connection to gain access to Dune Palms Road? TT 24197 will have a direct connection to Fred Waring Drive, but the connection will have a left - turn out restriction imposed to avoid creating a full -turn intersection. Full -turn intersections are allowed at 2,600-foot intervals on Fred Waring Drive per the 421 T:\PWDEPT\Planning Commission\001212.wpd 0 General Plan. Thus, if the Buttercup Lane connection is not implemented, it will mean that in order for future residents of TT 24197 to go west on Fred Waring Drive, they will have two choices: 1) exit their subdivision via the full -turn connection to Miles Avenue, go west on Miles Avenue, then north to Fred Waring Drive via one of the arterial connections between Miles Avenue and Fred Waring Drive, or 2) exit their subdivision via the Fred Waring Drive connection, turn right and go east to the first left turn pocket to make a U-turn so westbound travel can be achieved. TT 24197 is conditioned to install the Fred Waring Drive median and it will include a left turn pocket just east of its Fred Waring Drive connection to serve the future subdivision located on the north side of Fred Waring Drive. Although, these two circulation routes to achieve westbound travel on Fred Waring Drive are modestly circuitous, they are no more circuitous than the routes Cactus Flower residents currently find to be acceptable with respect to gaining access to Fred Waring Drive and Jefferson Street. In order for the City to approve the proposed street closure, it is necessary the Planning Commission, and the City Council, to make a finding that the street is no longer needed for motorized vehicular traffic. The subject portion of Buttercup Lane proposed for closure is not currently used by motorized vehicular traffic for access to any location. It is a stubbed out street that passes between to storm water retention basins that serve the Cactus Flower subdivision. It was constructed as a future connection to the adjacent vacant undeveloped land to provided improved circulation opportunities to nearby arterial streets for the residents of Cactus Flower and the future subdivision. However, the benefit that was planned and intended is not viewed by the residents of Cactus Flower as sufficiently needed when it comes at the expense of more adding traffic to the streets in their neighborhood. Thus it would appear there is no need for the subject segment of Buttercup Lane, or for the proposed future connection, with respect to providing a circulation route for the Cactus Flower residents. With respect to providing improved circulation opportunities for the future residents of TT 24197 there does not appear to be significant detriment to eliminating the Buttercup Lane connection. While it can be argued their route to acquire westbound travel on Fred Waring Drive is circuitous, it is modestly circuitous, and doubtful if there is any actual increase in commute time to achieve travel in that direction versus traveling through the Cactus Flower neighborhood to achieve that end. Moreover, the modest amount of circuitous travel the future TT 24197 residents will encounter via the alternative routes previously discussed, that will occur if the Buttercup Lane connection is not made, is an inherent unavoidable compromise that comes with balancing the competing benefits between arterial street mobility and local access to the arterial street. 42 TAMDEPTTIanning Commission1001212.wpd 6�,7 11 The General Plan has three policy statements (3-1.1.1 through 3-1.1.3) that address the need to have a street system capable of accommodating projected traffic demands produced by development of the City's planned Land Use Element. Pursuant to those policy statements, the General Plan includes a Circulation System Policy Diagram on page 3-9. The primary purpose of the Circulation System Policy Diagram is to provide a specific layout for the arterial and collector street system. The Diagram also shows the local street system that existed at the.time the General Plan was adopted; however, the local street system is shown as background information to provide a visual relationship between the local street system and the arterial/ collector street system and should not be construed as part of the street layout required by the General Plan. In conclusion, the proposed street closure does not change the character of benefits accruing to the residents of Cactus Flower and will have no perceivable change to the future residents of TT 24197. Although the circulation benefit in Cactus Flower decreases for motorized vehicular traffic, the traffic safety benefit for pedestrians and residents in the both neighborhoods increases in a more pronounced way because the street closure causes motorized traffic from outside the neighborhood to find a route that does not pass through the neighborhood. Additionally, the proposed street closure does not prevent pedestrians and bicycle traffic from continuing to use the area closed to motorized traffic. • ►1_i �_ •t 1, Given the parameters noted in this report, it is possible for the Planning Commission to make the following findings: 1. The proposed street closure is consistent with the General Plan. 2. The proposed closure area is no longer needed for motorized vehicular traffic. (Revised/corrected page) TAMDEPT\Planning Commission\001212.wO lj iz Adopt Planning Commission Minute Motion 2000- , finding the street segment proposed for closure to be no long needed for motorized vehicular traffic, and closure to be consistent with the General Plan. Attachments: 1. 2. 3. Prepa Cactus Flower Subdivision with Proposed Closure Area Section 20, circa 1990 Northeast Quarter - Section 20, circa 2000 by: Steven D. Sbekr, Senior Engineer itted by: Christine di lorio, anning Manager 4?4' TAPWDEPT\Planning Commission\001212.wpd "' 1 ATTACHMENT #1 r3 14 ATTACHMENT #2 it CACTUS FLOWER SUBDIVISION L _. FRED WARING DRIVE '� rwwr� r ' '- p litf' J, Lu W iT�Q W 1 LL z LL Lu i o � MILES AVENUE jC� 1 _---------- SECTION 20, CIRCA 1990 4?6 ATTACHMENT #3 r MD WAI? I N4 DR N NE QUARTER SECTION 20, CIRCA 2000 427 16