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2000 12 05 CC Minutes LA QUINTA CITY COUNCIL MINUTES DECEMBER 5, 2000 A regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Peffa. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pe~a ABSENT: None PUBLIC COMMENT - None CLOSED SESSION Mayor Pefia and Council Member Adolph abstained from participating in Item No. I as they have consistently done in the past due to a potential conflict of interest. 1. Conference with legal counsel - pending litigation - Robert M. Ready and Helen B. Ready v. City Council of the City of La Quinta, Riverside Superior Court Case -- No. INC 018982 - Government Code Section 54956.9(a). 2. Conference with legal counsel - pending litigation - Coachella Valley Water District v. City of La Quinta, Riverside Superior Court Case No. INC 010827 - Government Code Section 54956.9(a). 3. Conference with legal counsel - anticipated litigation - decision whether to initiate litigation - Government Code Section 54956.9(c). 4. Conference with City's real property negotiator, Mark Weiss, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real property located on the southeast corner of Highway 111 and La Quinta Center Drive (APN 649-030-057). Property Owner/Negotiator: Stamko. 5. Conference with City's real property negotiators, Chris A. Vogt and Mark Weiss, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real property located on the southeast corner of Highway 111 and Washington Street (APN's 643-050-011, 643-020-002, -003, -004, -005, -006, and -007). Property Owners/Negotiators: Dave Miller, Fairway Outdoor Advertising and Dale Frank, Jr., Dale Frank and Associates, Inc. -- Council recessed to Redevelopment Agency and to Closed Session to and until the hour of 3:00 p.m. City Council Minutes 2 December 5, 2000 3:00 P.M. Mayor Pe~a led the audience in the Pledge of Allegiance. PUBLIC COMMENT Elaine Reynolds, 49-294 Vista Bonita, related information she received at the Global Mural Conference from Vaughn Warren regarding graffiti violators working with airbrush artists on murals. She stated Snake Jagger has voiced interest in participating in a local program. CONFIRMATION OF AGENDA - Confirmed CONFIRMATION OF ELECTION RESULTS AND SWEARING IN CEREMONY 1. CONSIDERATION OF ADOPTION OF A RESOLUTION RECITING THE FACTS OF THE NOVEMBER 7, 2000, GENERAL MUNICIPAL ELECTION, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW. City Clerk Greek presented a brief staff report and noted the voter turnout percentage for the City was 78.51%. RESOLUTION NO'. 2000-160 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON THE 7TM DAY OF NOVEMBER 2000 DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2000-160 as submitted. Motion carried unanimously. 2. ADMINISTRATION OF THE OATH OF OFFICE. City Clerk Greek administered the oath of office to Mayor Pe~a and Council Members Adolph and Sniff. City Council Minutes 3 December 5, 2000 PRESENTATIONS City Clerk Greek presented Certificates of Election to Mayor Peffa and Council Members Adolph and Sniff. Mayor Pe~a and Council Members Adolph and Sniff expressed appreciation to those who supported them in their campaigns and stated they looked forward to serving the City for another term. APPROVAL OF MINUTES MOTION - It was moved by Council Members Sniff/Adolph to approve the City COuncil Minutes of November 21, 2000, as submitted. Motion carried unanimously. ANNOUNCEMENTS - None WRITTEN CORRESPONDENCE - None CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 5, 2000. 2. APPROVAL OF ANNUAL REVIEW OF THE HOME DEPOT DEVELOPMENT AGREEMENT. 3. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT TO PROVIDE PROFESSIONAL ENGINEERING AND DESIGN SERVICES FOR THE CITYWIDE STREET AND SIDEWALK IMPROVEMENTS, PROJECT NO. 2000-04. 4. APPROVAL OF AWARD OF CONTRACT FOR THE PARK AVENUE SIDEWALK IMPROVEMENTS. 5. APPROVAL OF 2001 RISK MANAGEMENT GRANT APPLICATION FOR PURCHASE OF OPTICOM SYSTEM. -- 6. ADOPTION OF A RESOLUTION ACCEPTING TWO ROUNDS OF GOLF FROM NICKERSON AND ASSOCIATES FOR THE EMPLOYEE RECOGNITION BANQUET. (RESOLUTION NO. 2000-161 ) City Council Minutes 4 December 5, 2000 7. ADOPTION OF A RESOLUTION ACCEPTING A CASH DONATION FROM RSG FOR THE EMPLOYEE RECOGNITION BANQUET. (RESOLUTION NO. 2000-162) MOTION - It was moved by Council Members Perkins/Henderson to approve the Consent Calendar as recommended and with Item Nos. 6 and 7 being approved by RESOLUTION NOS. 2000-161 and 2000-162 respectively. Motion carried unanimously. MINUTE ORDER NO. 2000-205. BUSINESS SESSION 1. CONSIDERATION OF CITY COUNCIL REORGANIZATION, SELECTION OF MAYOR PRO TEM TO SERVE A TERM AS PROVIDED BY RESOLUTION NO. 98-109. Mayor Pe~a opened the nominations for Mayor Pro Tem. Council Member Perkins nominated Council Member Sniff. Council Member Adolph agreed with the nomination based on Council Member Sniff receiving the highest number of votes during the recent election. Nominations closed and Mayor Pe~a noted for the record that the Council voted unanimously to elect Council Member Sniff as Mayor Pro Tem. 2. CONSIDERATION OF ALLOCATION OF PROPOSITION 12 FUNDS TO THE COACHELLA VALLEY RECREATION AND PARKS DISTRICT. Community Services Director Horvitz presented the staff report. In response to Council Member Henderson, Ms. Horvitz advised Special Districts are not included in the Census Bureau's calculation and do not get a direct allocation from the fund. Council Member Adolph asked if there would be a legal problem with the City doing wor. k on the District's property should the City choose to use some of its funds on the Frances Hack Community Park, to which City Attorney Jenson responded NO. In response to Council Member Adolph, Don Martin, 52-980 Avenida Vallejo, General Manager of Coachella Valley Recreation & Park District (CVRPD), reported funds can be used for painting as long as it is part of the total capital City Council Minutes 5 December 5, 2000 improvement project. He stated they wish to remodel the building to match the village and to change the ballfield to an "old ballfield" appearance. They also would like to consider constructing basketball courts and an amphitheater at Fritz Burns Park sometime in the future. Council Member Sniff was somewhat concerned about the improvements and felt CVRPD should work in concert with City Staff to make the improvements compatible with the new look of the village. He asked if there is a mandated percentage for Special Districts, to which Ms. Horvitz responded NO. Council Member Henderson stated she felt it's an appropriate time for the park improvements, given the improvements going on in the village. Mayor Pe~a agreed. In response to Council Member Perkins, City Manager Genovese advised staff recommendation alternative #2 allows for the City's portion of Proposition 12 funds to be used in conjunction with CVRPD's portion for improvements to the park. He added the design plans would come back to Council for approval. In response to Council Member Adolph, Mr. Martin stated they could bring back a rough design concept possibly in January. RESOLUTION NO. 2000-163 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ALLOCATING 20% OF PROPOSITION 12 FUNDS TO THE COACHELLA VALLEY RECREATION AND PARK DISTRICT FOR CAPITAL IMPROVEMENTS AT FRANCES HACK LA QUINTA COMMUNITY PARK. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2000-163 as submitted and in accordance with staff's alternative #2 (which includes directing staff to work with CVRPD to coordinate park improvements in conjunction with the City utilizing the City's share of Proposition 12 funds allocated to the City to fund some of the improvements identified in Attachment #1 of the staff report). Motion carried unanimously. 3. CONSIDERATION OF ARTWORK LOCATIONS ON THE BEAR CREEK BIKE --- TRAIL. Community Services Director Horvitz presented the staff report. City Council Minutes 6 December 5, 2000 In response to Council Member Henderson, Ms. Horvitz confirmed the Bear Creek Bike Path has been identified by the Cultural Arts Commission as one of the artwork locations throughout the City. She stated it has been low in priority on the list and the Commission now wishes to distribute an RFP for artwork for that site. She advised the Commission's list of artwork locations has not been officially adopted by the Council. She also confirmed the Commission has been focusing on artwork for the Civic Center Campus. Council Member Perkins asked what steps would be taken to prevent graffiti as well as removal of the graffiti should it happen. Ms. Horvitz stated an effort will be made to select artwork that is not easily vandalized and artists will be required to provide direction for repair of damages. Council Member Adolph asked if existing artwork at the top of the Cove had been vandalized and what the process would be for selecting new artwork. Ms. Horvitz advised the existing artwork has not been vandalized. As for the selection process, she stated the Commission will distribute an RFP according to Council's direction and submit a recommendation for Council's consideration. She confirmed an artist has approached the Commission regarding artwork for the bike path. Council Member Sniff voiced concern that this item is premature and suggested the matter be tabled. Mayor Pe~a agreed because he felt the City already has an aggressive work plan. He wished to remain focused on the Civic Center Campus and suggested revisiting this item in the future. MOTION - It was moved by Council Members Perkins/Sniff to table the matter of artwork locations on the Bear Creek Bike Path. Motion carried unanimously. MINUTE ORDER NO. 2000-206. 4. CONSIDERATION OF ENTRY SIGN TEXT AND GRAPHICS FOR THE COVE OASIS/LAKE CAHUILLA TRAIL HEAD IMPROVEMENTS, PROJECT NO. 98-18. Public Works Director Vogt presented the staff report. In response to Council Member Henderson, Community Services Director Horvitz confirmed the sign regarding the date trees recognizes the donation from the Hammer Family. City Council Minutes 7 December 5, 2000 Council Member Henderson suggested including designations for hiking (H) and equestrian (E) trails on the signs. In response to Council Member Henderson, Ms. Horvitz advised the front of the sign states the trails are both hiking and equestrian trails but a legend can be added to the back of the sign. Mayor Pe~a stated he liked the signs. Council Member Sniff was concerned about the small print and suggested including "points of interest." In response to Mayor Pe~a, City Attorney Jenson stated she would look into the requirements to include braille on the signs. In response to Council Member Adolph, Mr. Vogt confirmed distance indicators can be included on the map. In response to Council Member Henderson, Ms. Horvitz confirmed additional signs are under a different project. Mayor Pe~a and Council Member Henderson concurred with including points of interest. Council Member Sniff felt the map should be drawn with more contrast. MOTION - It was moved by Council Members Sniff/Henderson to approve trailhead sign text and graphics as presented by Seto Construction, Inc. and with additions discussed by Council for Project No. 98-18, Cove Oasis/Lake Cahuilla Trailhead Improvements, as defined within the base bid area. In response to Mr. Vogt, Council concurred to give staff discretion on placement of arrows for points of interest. Motion carried unanimously. MINUTE ORDER NO. 2000-208. City Council Minutes 8 December 5, 2000 5. SECOND READING OF ORDINANCE NO. 351 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING ZONE CHANGE 2000-094 FROM TOURIST COMMERCIAL TO A LOW DENSITY RESIDENTIAL DESIGNATION ON 73 ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 50 AND JEFFERSON STREET (RJT HOMES). It was moved by Council Members Sniff/Adolph to adopt Ordinance No. 351 on second reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pe~a NOES: None ABSENT: None ABSTAIN: None STUDY SESSION 1. DISCUSSION OF VIVA LA QUINTA MARKETING PROGRAM PROPOSAL. Management Analyst Wilson presented the staff report. Andrea Carter, of Kiner Goodsell, stated the idea of the Viva La Quinta proposal is to draw shoppers from other communities and support the City's business retention program. Council Member Sniff stated he felt "giveaways" cheapen the City's image and suggested promoting La Quinta as a whole through advertisements. Karen Chambers, of Kiner Goodsell, agreed "giveaways' can cheapen an image depending on how the promotion is packaged. In response to Council Member Sniff, Ms. Carter advised the "giveaway" prizes would be provided by businesses and/or funded from the marketing budget. Ms. Chambers stated she conducted an informal survey which showed people feel La Quinta has nothing different from neighboring cities to offer, that is to say, no "hook." She felt the Viva La Quinta marketing proposal would provide that "hook" and draw shoppers here and help them create a habit of shopping and dining in La Quinta. City Council Minutes 9 December 5, 2000 Council Member Adolph supported "giveaways" on a short-term basis and suggested advertising be used to invite people to visit the new and upcoming businesses in La Quinta. He was somewhat concerned about the use of "Viva" which is used by KSL for the Viva Foundation. Council Member Perkins stated he liked the advertisements shown in the staff report but noted they do not tell people where to go. Council Member Henderson noted the City cannot single out businesses in its advertisements. City Attorney Jenson advised business names can be used if included in a list of a certain type of business. Council Member Henderson stated she liked the proposal with some minor language modifications but felt it's a misdirection of funds at this time. She suggested postponing the promotion until the street improvements are completed. Mayor Pe~a stated he liked the program but is also concerned with the use of "Viva" and suggested other terms such as "Try La Quinta." Doug Yavanian, 49-499 Eisenhower Drive, representing the Viva Foundation, stated KSL does have a trademark on "Viva" and suggested staff meet with KSL representatives to discuss use of that term. He added KSL is also interested in partnering with the City to make KSL's community events more regional. In response to Council Member Henderson, Assistant City Manager Weiss confirmed an informal committee meeting was held with KSL to discuss marketing issues but stated the meeting was held prior to this program coming up. Council Member Henderson stated she understood Viva with an exclamation mark is what is trademarked. Council Member Perkins suggested the City's street improvement program be mentioned in advertising so people will know the City is moving ahead. Council Member Adolph noted it's also important to let people know the restaurants are still open for business during the street improvements. Council Member Sniff stated he believed a marketing program is needed to support businesses especially during the street construction. He suggested the City Council Minutes 10 December 5, 2000 following four words be using in advertisements for the City: visit, shop, enjoy, and invest. Mayor Pe~a agreed and liked the slogan a "City in Progress." REPORTS AND INFORMATIONAL ITEMS Chamber of Commerce Workshop/Information Exchange Committee -- Valerie Smith, of La Quinta Chamber of Commerce reported on the success of the last Mainstreet Marketplace event. A brief discussion ensued regarding the need to provide lighting for the parking area and signage directing people to the marketplace area. All other reports were noted and filed. DEPARTMENT REPORTS 3-A. HOLIDAY OPEN HOUSE. City Clerk Greek invited everyone to attend the City's "Holiday Open House" on Thursday, December 7, between 12:00 and 4:00 p.m. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING PROCLAMATION FOR LA QUINTA BLACKHAWKS. Council Member Adolph suggested the City present a proclamation to the La Quinta High School Blackhawks for their success in making it to the CIF football finals. Mayor Pe~a agreed and suggested presenting it at the pep rally on Friday. Council Member Adolph wished to have the proclamation presented at a City Council meeting. Council Member Perkins suggested presenting a trophy also. Council concurred. City Council Minutes 11 December 5, 2000 2. DISCUSSION REGARDING CAPITAL IMPROVEMENT PROGRAM REPORT. Council Member Sniff spoke regarding the CIP report scheduled for the next City Council agenda and stated he wished for Council to spend a reasonable amount of time reviewing the status of each project. City Manager Genovese advised the department report will be expanded to include the status of each item. Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to and until 7:00 p.m. 7:00 P.M. PUBLIC COMMENT - None PRESENTATIONS The Mayor and Council Members presented art awards to the following students of Adams Elementary School whose artwork has been displayed at City Hall: Eva Agis Jonnie Hernandez Eric Ramirez Briana Amaya Jeremy Jones Isaac Salas Steven Avila Blake Lewis Dana Sandoval Mimi Carrera Mario Lopez Jaime Soles Chris Espinoza Ryan Lueras Erika Tamayo Claudia Garcia Alyssa Luna Cristian Vargas Vincente Garcia Adam Michel Adriana Velasquez Ariana Garza Ashton Morgan Jacqueline Vietor Stephanie Gomez Jazmin Padilia Sebastian Villagomez Lucas Harris Bryanda Pereschica Karlee Wright Cheyenne Hernandez Haley Pfleger City Council Minutes 12 December 5, 2000 PUBLIC HEARINGS 1. PUBLIC HEARING ON STREET VACATION 2000-041 - A REQUEST TO VACATE A PORTION OF AVENUE 53 EAST OF JEFFERSON STREET. APPLICANT: COUNTRY CLUB PROPERTIES, LLP. The Mayor declared the PUBLIC HEARING OPEN at 7:16 p.m. There were no changes to the staff report as submitted and on file in the City Clerk's Office. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:18 p.m. RESOLUTION NO. 2000-164 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A PORTION OF AVENUE 53 EAST OF JEFFERSON STREET (STREET VACATION 2000-041, COUNTRY CLUB PROPERTIES, LLP). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2000-164 as submitted. Motion carried unanimously. Council recessed to the Redevelopment Agency meeting. JOINT PUBLIC HEARING WITH THE LA QUINTA REDEVELOPMENT AGENCY 2. JOINT PUBLIC HEARING WITH THE REDEVELOPMENT AGENCY OF LA QUINTA ON APPROVAL OF AN ADDENDUM TO ENVIRONMENTAL ASSESSMENT NO. 2000-399; ADOPTION OF A RESOLUTION DECLARING THE PUBLIC INTEREST AND NECESSITY OF ACQUISITION OF PROPERTY LOCATED IN THE CITY OF LA QUINTA IDENTIFIED AS ASSESSOR'S PARCEL NO. 604-050-011 FOR THE PURPOSE OF ROADWAY IMPROVEMENTS TO THE INTERSECTION OF WASHINGTON STREET AND HIGHWAY 111; AND ADOPTION OF A RESOLUTION APPROVING AND AUTHORIZING APPROPRIATION OF FUNDING BY THE LA QUINTA REDEVELOPMENT AGENCY FOR THE ACQUISITION OF PROPERTY FOR AN EXCLUSIVE RIGHT-TURN LANE ON THE SOUTHEAST CORNER OF WASHINGTON STREET AND HIGHWAY 111 AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH. The Mayor declared the PUBLIC HEARING OPEN at 7:19 p.m. City Council Minutes 13 December 5, 2000 Public Works Director Vogt presented the staff report. City Attorney Jenson advised Overland Resources has made nine unsuccessful attempts to contact Morris Communications since November 1 for the purpose of negotiating an acquisition of the property. She stated two letters have been received from Morris Communications but neither contained a counter offer to sell the property. She believed the City has made a good faith effort to try to acquire the property without the use of eminent domain. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:26 p.m. RESOLUTION NO. 2000-165 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN ADDENDUM 'TO MITIGATED NEGATIVE DECLARATION FOR ENVIRONMENTAL ASSESSMENT 2000-399. It was moved by Council Members Sniff/Adolph to adopt Resolution No. -- 2000-165 as submitted. Motion carried unanimously. RESOLUTION NO. 2000-166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING THE PUBLIC INTEREST AND NECESSITY OF ACQUISITION OF PROPERTY LOCATED IN THE CITY OF LA QUINTA, CALIFORNIA, IDENTIFIED AS ASSESSOR'S PARCEL NO. 604-050-011 FOR THE PURPOSES OF ROADWAY IMPROVEMENTS TO THE INTERSECTION OF WASHINGTON STREET AND HIGHWAY 111. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2000-166 as submitted. Motion carried unanimously. RESOLUTION NO. 2000-167 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND AUTHORIZING THE APPROPRIATION OF FUNDING BY THE LA QUINTA REDEVELOPMENT AGENCY FOR ACQUISITION OF PROPERTY FOR AN EXCLUSIVE RIGHT-TURN LANE ON THE SOUTHEAST -- CORNER OF WASHINGTON STREET AND HIGHWAY 111 AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2000-167 as submitted. Motion carried unanimously. City Council Minutes 14 December 5, 2000 Council recessed to Closed Session as delineated on Page 1. The City Council meeting reconvened with no decisions being made in Closed Session which require reporting pursuant to Section 54957.1 of the Government Code (Brown Act). ADJOURNMENT There being no further business the meeting was adjourned. Respectfully submitted, JUNE S. GREEK, City Clerk City of La Quinta, California