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2001 01 02 CCc&t,, 4 e(P Q" City Council Agendas are now Available on the City's Web Page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday. January 2. 2001 - 2:00 P.M. I. CALL TO ORDER Beginning Res. No. 2001-01 Ord. No. 352 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. OWED SESSION CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION - COACHELLA VALLEY WATER DISTRICT V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 010827 - GOVERNMENT CODE SECTION 54956.9(a). 2. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION - ROBERT M. READY AND HELEN B. READY V. CITY COUNCIL OF THE CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 018982 - GOVERNMENT CODE SECTION 54956.9(a). NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties are not invited into the closed session. City Council Agenda Page 1 January 2, 2001 RECONVENE AT 3:00 P.M. IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS Vill. WRITTEN CORRESPONDENCE IX. APPROVAL OF MINUTES MINUTES OF THE MEETING OF DECEMBER 19, 2000. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. APPROVAL OF DEMAND REGISTER DATED JANUARY 2, 2001. 2. APPROVAL OF CERTIFICATE OF APPROPRIATENESS 2000-007 FOR A NEW FREESTANDING SIGN FOR A HISTORIC COMMERCIAL BUILDING LOCATED AT THE SOUTHWEST CORNER OF CALLE TAMPICO AND EISENHOWER DRIVE. APPLICANTS: JIM AND BRUCE CATHCART - LA QUINTA PALMS REALTY. XI. BUSINESS SESSION 1. CONSIDERATION OF ART PIECE FOR LA QUINTA COURT PROJECT City Council Agenda A. MINUTE ORDER ACTION Page 2 January 2, 2001 2. CONSIDERATION OF LOCATION FOR THE DE MARTINO ART PIECE ON THE CIVIC CENTER CAMPUS A. MINUTE ORDER ACTION 3. CONSIDERATION OF AN ANNEXATION OF THE AREA GENERALLY LOCATED SOUTH OF AVENUE 52, NORTH OF AVENUE 62, EAST OF JEFFERSON STREET AND WEST OF THE CURRENT CITY BOUNDARIES AND A SPHERE OF INFLUENCE FOR THE ABOVE -NOTED AREA PLUS THE AREA BETWEEN JACKSON STREET, VAN BUREN STREET, HARRISON STREET, AVENUE 50, AND AVENUE 62, INCLUDING THE AREA KNOWN AS THE KOHL RANCH. A. MINUTE ORDER ACTION XII. STUDY SESSION 1. DISCUSSION OF COMMUNITY PARK DESIGN A. MINUTE ORDER ACTION XIII. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 8. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 9. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 11. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. CULTURAL ARTS COMMISSION MINUTES FOR NOVEMBER 9, 2000. XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. 4. BUILDING AND SAFETY DIRECTOR 5. COMMUNITY DEVELOPMENT DIRECTOR 6. COMMUNITY SERVICES DIRECTOR 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER 9. POLICE CHIEF 10. FIRE CHIEF City Council Agenda Page 3 January 2, 2001 3 XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS - NONE XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. PUBLIC HEARING ON 1.) A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2.) GENERAL PLAN AMENDMENT 2000-071, A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL USE, AND REMOVE 1.26 ACRES OF MEDIUM DENSITY RESIDENTIAL AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 3.) ZONE CHANGE 2000-096 A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY RESIDENTIAL AND REPLACE WITH VILLAGE COMMERCIAL ZONE, AND REMOVE 2.26 ACRES OF COVE RESIDENTIAL AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 4.) VILLAGE USE PERMIT 2000-04 A REQUEST TO ALLOW DEVELOPMENT PLANS FOR A 16.222 SQUARE FOOT RESTAURANT LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE; AND 5.) AMENDING THE VILLAGE DESIGN GUIDELINE BOUNDARIES. APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. AND THE CITY OF LA QUINTA. A. ACTION - MOTION TO CONTINUE TO FEBRUARY 6, 2001. XIX. ADJOURNMENT - Adjourn to the next regular meeting to be held at 2:00 p.m. on Tuesday, January 16, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda Page 4 January 2, 2001 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of January 2, 2000, was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, December 29, 2000. DATED: December 29, 2000 J REEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 1 1 . City Council Agenda Page 5 January 2, 2001 COUNCIL/RDA MEETING DATE: JANUARY 2, 2001 ITEM TITLE: Demand Register Dated January 2, 2001 RECOMMENDATION: Approve Demand Register Dated January 2, 2001 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 43540 - 435461 83,806.10 43547 - 435501 68,368.28 43551 - 436091 115,394.81 43610 - 436141 1,056.50 43615 - 436171 8,230.27 Wire Transfers) 263,847.23 P/R 6166 - 6237) 88,549.59 P/R Tax Transfers) 45,632.39 CITY DEMANDS $1,414,785.62 Payable Warrants: 43618 - 437331 995,904.11 RDA DEMANDS 256,003.66 $1,670,789.28 $1,670,789.28 FISCAL IMPLICATIONS: Demand of Cash -City $1,414,785.62 ray CITY OF LA QUINTA BANK TRANSACTIONS 12/13/00 - 12/26/00 12/18/00 WIRE TRANSFER - RDA ESCROW $25,000.00 12/18/00 WIRE TRANSFER - RDA ESCROW $47,000.00 12/22/00 WIRE TRANSFER - DEFERRED COMP $5,557.81 12/22/00 WIRE TRANSFER - PERS $10,835.42 12/22/00 WIRE TRANSFER - CREDIT UNION $5,986.00 12/22/00 WIRE TRANSFER - RDA ESCROW $50,000.00 12/22/00 WIRE TRANSFER - RDA ESCROW $48,068.00 12/22/00 WIRE TRANSFER - RDA ESCROW $21,400.00 12/26/00 WIRE TRANSFER - RDA ESCROW $50,000.00 TOTAL WIRE TRANSFERS OUT $263,847.23 007 tj ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:20PM 12/27/00 CITY QF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT,*** 43618 12/27/00 &01277 PENNY CHAZAN 25.00 43619 12/27/00 &01278 JAMES HILZ 25.00 43620 12/27/00 &01279 MILT OLANDER 20.00 43621 12/27/00 &01280 RUTH MADER 40.00 43622 12/27/00 &01281 LISA SIMMONS 3.00 43623 12/27/00 &01282 TRIBBLE CONSTRUCTION CO 750.00 43624 12/27/00 ABL001 ABLE RIBBON TECH 136.02 43625 12/27/00 ADA200 ADAMS ELEMENTARY SCHOOL 500.00 43626 12/27/00 AME175 AMERICAN FORENSIC -NURSES 42.00 43627 12/27/00 AME200 AMERIPRIDE UNIFORM SVCS 104.64 43628 12/27/00 AND050 ANDY'S AUTO REPAIR 1918.42 43629 12/27/00 ANI050 ANIMAL CARE EQUIPMENT 502.77 43630 12/27/00 AUT030 AUTOMATED TELECOM 816.21 43631 12/27/00 BER125 BERG & ASSOCIATES INC 44364.40 43632 12/27/00 BER150 BERRYMAN & HENIGAR INC 4644.00 43633 12/27/00 BOY075 BOYS & GIRLS CLUB OF 7500.00 43634 12/27/00 BRE100 TOM BREWSTER PHOTOGRAPHY 451.25 43635 12/27/00 BUT100 GREG BUTLER 365.00 43636 12/27/00 CAD010 CADET UNIFORM SUPPLY 182.59 43637 12/27/00 CAN200 CANON USA 7.75 43638 12/27/00 COA030 COACHELLA VALLEY INSURANC 2502.00 43639 12/27/00 COA071 COACHELLA VALLEY PRINTING 140.19 43640 12/27/00 COM015 COMPUTER U LEARNING CENTR 187.50 43641 12/27/00 COM040 COMMERCIAL LIGHTING IND 1665.84 43642 12/27/00 CON080 CONTINENTAL HOSPITAL 151.47 43643 12/27/00 COS050 COSTCO BUSINESS DELIVERY 274.40 43644 12/27/00 DESO40 DESERT JANITOR SERVICE 4778.50 43645 12/27/00 DES060 DESERT SUN PUBLISHING CO 3507.06 43646 12/27/00 DES065 DESERT TEMPS INC 3012.46 43647 12/27/00 DLO100 DLO ENTERPRISES INC DBA 2148.48 43648 12/27/00 DRE100 DRESCO REPRODUCTION INC 36.85 43649 12/27/00 EIS010 EISENHOWER IMMEDIATE CARE 340.00 43650 12/27/00 EVA050 DAVID EVANS & ASSOC INC 2440.11 43651 12/27/00 FED010 FEDERAL EXPRESS CORP 214.74 43652 12/27/00 FRA030 FRANKLIN COVEY 43.10 43653 12/27/00 GAR040 GARZA TURF & POWER EQUIP 98.52 43654 12/27/00 GAS010 GASCARD INC 261.20 43655 12/27/00 GE0010 GEORGE'S GOODYEAR 66.00 43656 12/27/00 GOV050 GOVERNING 15.00 43657 12/27/00 GRA010 GRANITE CONSTRUCTION CO 579671.27 43658 12/27/00 GUY100 GUYS & GALS UNIFORMS 112.50 43659 12/27/00 HOA010 HUGH HOARD INC 260.77 43660 12/27/00 HOM030 HOME DEPOT 295.72 43661 12/27/00 HOR100 DODIE HORVITZ 74.75 43662 12/27/00 IND030 INDIO SHOE STORE INC 168.41 43663 12/27/00 INF030 INFORMATION RESOURCES 629.19 43664 12/27/00 INT018 INTERNATIONAL PERSONNEL 147.50 K ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:20PM 12/27/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 43665 12/27/00 JAC200 JACOBSSON ENGINEERING INC 12919.12 43666 12/27/00 JOB020 JOBS AVAILABLE INC 132.48 43667 12/27/00 JUD010 JUDICIAL DATA SYSTEMS COR 100.00 43668 12/27/00 KIN100 KINER/GOODSELL ADVERTISNG 17785.11 43669 12/27/00 KRI100 BRUCE KRIBBS CONSTRUCTION 7656.00 43670 12/27/00 KUN100 MARNI KUNSMAN 28.28 43671 12/27/00 LAK100 LAKE LAQUINTA HOMEOWNERS 5781.44 43672 12/27/00 LAQ040 LA QUINTA CHAMBER COMMERC 37500.00 43673 12/27/00 LAQ073 LA QUINTA RESORT & CLUB 495.51 43674 12/27/00 LAQ105 LA QUINTA MIDDLE SCHOOL 500.00 43675 12/27/00 LAQ106 LA QUINTA MIDDLE SCHOOL 500.00 43676 12/27/00 LAQ109 LA QUINTA MIDDLE SCHOOL 500.00 43677 12/27/00 LEA020 LEAGUE OF CALIF CITIES 4105.00 43678 12/27/00 LID100 LIDGARD & ASSOCIATES 2125.00 43679 12/27/00 LIE050 LIEBERT CASSIDY 54.13 43680 12/27/00 L00010 LOCK SHOP INC 139.00 43681 12/27/00 LOG020 MARK LOGAN LANDSCAPE INC 816.67 43682 12/27/00 LOW100 LOWE'S COMPANIES INC 64.39 43683 12/27/00 MCI100 MIKE MCINTYRE POOL MAINT 460.00 43684 12/27/00 MCK010 McKESSON WATER PRODUCTS 116.52 43685 12/27/00 MOM100 MOM'S GAS STATION 863.69 43686 12/27/00 NAW010 RON NAWROCKI 1000.00 43687 12/27/00 NEX010 NEXTEL COMMUNICATIONS 2860.74 43688 12/27/00 NIC101 NICKERSON & ASSOCIATES 8815.00 43689 12/27/00 OFF005 OFFICE DEPOT INC 140.06 43690 12/27/00 OVE100 OVERLAND RESOURCES 3500.00 43691 12/27/00 PET200 P F PETTIBONE & CO 495.35 43692 12/27/00 PIC100 PICKENS FUEL CORP 17.34 43693 12/27/00 PIT015 PITNEY BOWES 308.05 43694 12/27/00 POW100 POWERS AWARDS 460.63 43695 12/27/00 PRE015 THE PRESS -ENTERPRISE CO 520.79 43696 12/27/00 PR1016 PRIME -STRIPE INC 341.80 43697 12/27/00 PRI020 THE PRINTING PLACE 1238.05 43698 12/27/00 PROO10 PROTECTON SERVICE IND 248.04 43699 12/27/00 PUR100 PURKISS ROSE-RSI 2565.25 43700 12/27/00 RAL050 RALPHS GROCERY CO 97.15 43701 12/27/00 REG050 REGIONAL ACCESS PROJECT 425.00 43702 12/27/00 REY050 ELAINE REYNOLDS 46.08 43703 12/27/00 RIE200 PAT RIENSCHE 69.30 43704 12/27/00 RIV045 RIVERSIDE CNTY ECONOMIC 40.00 43705 12/27/00 RIV083 RIV CNTY INFORMATION 588.00 43706 12/27/00 RIV101 RIV COUNTY SHERIFF/INDIO 19777.94 43707 12/27/00 SAX100 SAXON ENGINEERING SERVICE 1645.00 43708 12/27/00 SCE100 SCESA 50.00 43709 12/27/00 SEH100 KARL SEHL 49.00 43710 12/27/00 SET100 SETO CONSTRUCTION INC 135605.73 43711 12/27/00 SKY200 SKYTEL 14.98 43712 12/27/00 SMA010 SMART & FINAL 203.59 43713 12/27/00 SMO010 DONNALDA SMOLENS 63.75 000 4 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:20PM 12/27/00 CITY OF -LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 43714 12/27/00 SOCO10 THE SOCO GROUP INC 329.58 43715_ 12/27/00 SOU007 SOUTHWEST NETWORKS, INC 2103.75 43716 12/27/00 STA020 STANDARD REGISTER 1344.00 43717 12/27/00 SUN075 SUNLINE TRANSIT AGENCY 370.00 43718 12/27/00 SUN080 SUNLINE SERVICES GROUP 830.86 43719 12/27/00 TKDO10 T.K.D. ASSOCIATES INC 4522.67 43720 12/27/00 TOPO10 TOPS'N BARRICADES INC 645.42 43721 12/27/00 TR1010 TRI LAKE CONSULTANTS INC 26705.00 43722 12/27/00 TRI100 TRI STATE LAND SUVEYORS & 9560.00 43723 12/27/00 TRU056 HARRY S TRUMAN ELEMENTARY 500.00 43724 12/27/00 USO100 US OFFICE PRODUCTS 1024.36 43725 12/27/00 UUN100 UUNET 1550.00 43726 12/27/00 VAL005 VALLEY ANIMAL CLINIC 40.00 43727 12/27/00 VAL020 VALLEY PLUMBING 111.91 43728 12/27/00 VER210 VERIZON INTERNET SOLUTION 124.20 43729 12/27/00 VID050 VIDEO DEPOT 15.00 43730 12/27/00 WALO10 WAL MART STORES INC 207.01 43731 12/27/00 WINO10 WINSTON TIRES 849.62 43732 12/27/00 XERO10 XEROX CORPORATION 2557.17 43733 12/27/00 YOU100 YOUNG ENGINEERING SERVICE 3043.02 CHECK TOTAL 995,904.11 010 5 m F z O O r N \ z N U N N N N N N N Il. N N N w F N N N N N N N a N N N a a m E+ F F E+ E F F E. E. E. E. E+ E F k O O O O O O O O N O O N N N N E+ z E. O . O . O . O . O . O . O . O . O . O . O . 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NAME AMOUNT ***NO,CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43615 12/21/00 BEA010 BEACHSIDE CAFE 43616 12/21/00 MAR300 MARTEL ELECTRONICS INC 43617 12/21/00 TRI100 TRI STATE LAND SUVEYORS & CHECK TOTAL 156.02 39.25 8035.00 8,230.27 024 19 m 0 0 a a 1 Q W E a z m H >+ a r1 a o+ FC O a ❑ !n Z Z O > O F U U Lr) N M c W W W W W E E E E E+ N Ul O O O O N O O 0 01 O O 1; n m ko �o H H u) N A O O N O O � N Ln m M 0 m (X E W w Z z H a > > > ❑ a w a � � � a F x a H> .>• H H O x O W W w 0 E m E. E Z a a a o S a o m m o U U ❑ ❑ ❑ ❑ ❑ >+ W Z W W E> 4> W w W > U E E. w 1. .-) H if7 InLn N m m m 0 0 0 0 0 0 o O o 0 0 0 0 0 0 r M D1 0% O1 M O O O O O r O O O 0 o r r r ti N O O O O O O O O W d a O En y U a a a z 0 0 0 w w w v> > > > v 0 0 0 H w (i7 m Z a a a a w 0 w E E E+ H 2 W U E+ (n V] En a a H H H W F F E O O O O o H o 0 0 0 O M H H r1 , w rP�4 a a a W £ E E E+ N O M N m a EC E O E. E+ z w £ N n. 025 20 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:48AM 12/21/00 CITY OF LA QUINTA- BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT..*** 43610 12/20/00 INT005 INTERNAL REVENUE SVC-ACS 43611 12/20/00 LAQ050 LA QUINTA CITY EMPLOYEES 43612 12/20/00 RIV040 RIVERSIDE CNTY DEPT CHILD 43613 12/20/00 SUP100 SUPPORT PAYMENT CLEARING- 43614 12/20/00 UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL 50.00 286.00 426.50 150.00 144.00 1,056.50 026 21 Z 14 N M vW u1 lQL O 6+ Z 0 0 0 N 2 rn rn m rn rn .N-1 W E c9 Q rn m cn o, rn m E+ E-E EE E. F W LO N O O O O O v E+ o o ui o 0 Z F+ W Z o O c £ O N M N N C }4 O N a Fd' O 0 0 0 0 0 0 rn o o W okD a o c N 0 m N O L c u N > c U) H N a i 1 3 S W S 5 y cn cn O H U H H w Z z z E+ x a oa a a s a s H a Q Q Q a Q Q Q z Q Z C7 F a E. C7 E U E+ O E O 1 0 1 O 1 0 1 0 1 0 W H E-F E E E.F+ H a 4j a 4J x 4J W a 4j a O H h O m 0 rn O N O rn O > 0 -H 0 •4 O -.-i O -,1 O Z U Z Z Z O Z 0 z H U) W W W W w a> a> a> a> a> o U) a a a a a Ea w U W H 0 w O W > I > m z z £ H z H x a z a Q m w m a I O O w F a o 0 0 0 0 w o 0 0 0 0 m o 0 0 0 0 £ z N N N N N N N N N N E Z O 0 O o 0 0 0 o O o 0 O o o O o 0 U Q o 0 0 cD 0 0 O I L) 1 z a Qi N U a ai U O Q W W O M ccn a a O £ W U w O W W x Ln O E-F E. W Z >+ >+ Z Q > z £ O I Wa' U U Q Q '+ W E Q W a4 Q .. a Ol W O F lo�O Q ul z H C U)D [+. I,7 Z O > Ln O o -0 LO O O N a O o 01 U E E-E 9 W a L I a conzD O ut N O '-i a Q E. 0 F E+ Z w £ r Q a 027 22 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:42PM 12/20/00 CITY QF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT..*** 43551 12/20/00 &01275 LAKE LA QUINTA 50.00 43552 12/20/00 &01276 MIRAFLORES COMMUNITY 355.00 43553 12/20/00 ABL001 ABLE RIBBON TECH 308.54 43554 12/20/00 AME175 AMERICAN FORENSIC NURSES 147.00 43555 12/20/00 AT0010 A TO Z PARTY RENTALS 319.53 43556 12/20/00 AVA100 AVAYA INC 4404.54 43557 12/20/00 BAK010 FRED BAKER 216.22 43558 12/20/00 BER150 BERRYMAN & HENIGAR INC 7437.80 43559 12/20/00 BLU011 BLUEPRINTER 125.80 43560 12/20/00 BRI100 BRINKS INC 275.40 43561 12/20/00 CDW050 CDW GOVERNMENT INC 2314.28 43562 12/20/00 CHE300 CHRISTINA CHESTER 527.98 43563 12/20/00 COM045 COMMISSIONER OF PATENTS 325.00 43564 12/20/00 C00300 VALI COOPER & ASSOC INC 31936.40 43565 12/20/00 DES065 DESERT TEMPS INC 2284.80 43566 12/20/00 DFM050 DFM ASSOCIATES 42.90 43567 12/20/00 DOU010 DOUBLE PRINTS 1 HR PHOTO 23.62 43568 12/20/00 ECO010 E C SEWER SVC INC 300.00 43569 12/20/00 EVA050 DAVID EVANS & ASSOC INC 3807.87 43570 12/20/00 HEG050 JIM HEGGE 568.30 43571 12/20/00 HEN100 HENRY'S GLASS CO 203.26 43572 12/20/00 HIL150 HILTON FARNKOPF & 10766.25 43573 12/20/00 HIN010 HINDERLITER, DE LLAMAS 1444.84 43574 12/20/00 HOA010 HUGH HOARD INC 135.00 43575 12/20/00 HOR100 DODIE HORVITZ 70.61 43576 12/20/00 JAS100 JAS PACIFIC 9915.96 43577 12/20/00 JPRO10 JP REPROGRAPHICS 539.03 43578 12/20/00 KIN100 KINER/GOODSELL ADVERTISNG 2079.60 43579 12/20/00 LAQ100 LA'QUINTA VOLUNTEER FIRE 226.00 43580 12/20/00 LAW100 LAW ENFORCEMENT TRAINING 450.00 43581 12/20/00 LOW100 LOWE'S COMPANIES INC 350.00 43582 12/20/00 MCDO10 MC DOWELL AWARDS 23.22 43583 12/20/00 MUN100 MUNICIPAL MANAGEMENT 50.00 43584 12/20/00 NAW010 RON NAWROCKI 5000.00 43585 12/20/00 NIC101 NICKERSON & ASSOCIATES 5070.00 43586 12/20/00 PRI020 THE PRINTING PLACE 245.67 43587 12/20/00 PSI050 PSI ENVIRON GEOTECH CONS 1314.00 43588 12/20/00 RAL050 RALPHS GROCERY CO 363.18 43589 12/20/00 RAN040 RANDAL'S PLUMBING 152.93 43590 12/20/00 RAS020 RASA - ERIC NELSON 840.00 43591 12/20/00 RIV030 RIVERSIDE COUNTY CLERK 6.00 43592 12/20/00 RIV275 RIVERSIDE DIV/LEAGUE OF 100.00 43593 12/20/00 SAL175 SALVATION ARMY PREP 956.84 43594 12/20/00 SIM050 SIMPLEX TIME RECORDER CO 341.40 43595 12/20/00 SMI150 MALCOM SMITH MOTORSPORTS 70.00 43596 12/20/00 SOU007 SOUTHWEST NETWORKS, INC 2030.69 43597 12/20/00 SOU100 S©UTHLAND GEOTECHNICL INC 610.00 23 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:42PM 12/20/00 CITY OF LA.QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 43598 12/20/,00 SPRO10 SPRINT 744.35 43599 12/20/00 TKDO10 T.K.D. ASSOCIATES INC 982.50 43600 12/20/00 TRU010 TRULY NOLEN INC 86.00 43601 12/20/00 USO100 US OFFICE PRODUCTS 215.14 43602 12/20/00 VAL007 VALLEY CRIME STOPPERS 2000.00 43603 12/20/00 VAN075 VANDORPE CHOU ASSOC INC 3375.00 43604 12/20/00 VER200 VERIZON 303.36 43605 12/20/00 VOG050 CHRIS A VOGT 58.50 43606 12/20/00 VONO10 VON'S C/O SAFEWAY INC 52.85 43607 12/20/00 XERO10 XEROX CORPORATION 1564.95 43608 12/20/00 YOU100 YOUNG ENGINEERING SERVICE 6658.34 43609 12/20/00 ZUR050 ZUMAR INDUSTRIES ING 228.36 CHECK TOTAL 115,394.81 029 24 Qz ,n %D r OD C1 O . -i N M v Ln w r m m F z O O O N N W U F 04 N N N ri N (N N N N N i7 Q r-1 11 rl H N N 04 N N N N N N N N N N N m E. H E• H r-f H 11 E• rl E• '-1 H e-. '-I a a E• E E• E• E• F E• E. E• E H F 0 0 O O N N O o O M r r N O o o o o O O o z H O O cD r O O O m �O N O O o O O m O O w z O In m m r-1 Ln . r O1 N H ID V \p O C m M m N E O Ln N c In N O N r-1 m N ,--1 m O1 v m m r m m a 0 M N .-1 M Ln m N M Q M N Ln N .r a N O O c O M v N O O �n O N in N o Ln m r rn c In Ln o c o M M E-^ E• E Lo En E h W H w E• W E• u) 0 Q a 0 0 0 .w. 0 W z 0 0 a a H a O .a a a a a a s a a O D U U U U U U z Q H Q m m m Q Z) Q Q Q > > > > > > > > z O .7 E F H F cn H E• H to to cn y to u) y HE- 0 0 0 w w 0 a a a 0 O O O W U E4 O E. a E• z z H w w w F W F El F H a W a OW. H H 0 0 0 to U) E• 0 .4 OO x x a m 0 a E• Z a a W W W W W w w w a D O O U U O E. E. C. O 0 0 w w o W O x x x x x x x x z U z z z (1 Q 0 W E. W 0 x 0 to £ 0 C7 0 U U U U U U U U H v) W z E £ z H r. H Z z a z Q z wo O 0 w W a a a w Z W 0 H w w W z z z z z z z z W> W> x x> w w w> w> a o> .a > Q a Q Q Q a Q Q u) a a Q Q x x x a w E tL vi cn cn O x w a a a a n a s U H W 0 a o o - v rn O c m m - lD to co rn > m r ip v m a' N M O m N o rr P H H O o m N m O M - N r M N N �-. f" 1 N . N - e-1 M z O o O M N N r-i ,-. N N N N N N N N H x w m m ,-. O N O N o m 01 m m p, m m m Q z a Q m W m a 1 0 0 C. E• a Ln o O M v V v o o m O r r r r r r r r w v o 0 o r r r o 0 o o Ln Ln Ln Ln ,n Ln ,n ,n £ M O o m Ln v-) Ln O o �o O to ,n Ln ,n Ln Ln in Ln O z .-1 m ,-I M 01 c� m M if7 m .-+ m 01 Ol m 01 01 m Ol a' ko o C. 0 0 0 o M o c o O o 0 0 o o 0 H c N r r �o r to �o 10 1D l0 1D tO lD �O �D lD Z O O o -4 m ,--i M M N N N N N N N N N O O O to In o o O o Ln in o to un Ln to in ,n ,n Ln M M m N Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cn cn m W w w a m a z z z z z z z z H Z z z a H H H H H .i F. H M Q a a a a a a a a O x x H Ln H H z Ur U, Ur Ur Ur Ur Ur Ui a w W Z z z W H " H H H H /-4 H Q Z O H E• w w w w w w w w a a a o x x x s x x x x W o 0 0 0 0 z a b b b b z a m m a Y. z z z Z z z m Q H o 4 z z Q Q Q .• H H m a of .Qa i„ U U U cv E E E z z Q a W W W H a H m H m O N N O m m m m m m m m a ° x .114 W W W H Q Q w a a a a m m a a w �a �d >Q a w m m m m m m H W Q m m w° > o o Ln Ln L o 0 0 0 0 0 0 0 0 0 0 0 i. N - O E N O a O s ,-1 r-1 r-I O .--1 .--� o .-. '-1 .-� r. .. .-1 ry 030 o w£ w W£ o Q Q a a a a a a a Fc U Boa Q Q Fa' Q gc Q m m m m m m m Q m m 25 IO r m 0\ M O H N M v N N N N N N N N N N N N N N M M M M M M M O H E Z O O O N \ N x N H W E. N N N N N N N N N N N N N N N N N N 0 a .-I H H . '-1 ., w w m E E E+ E E+ E+ E. E. E+ E. E F E F E4 E F F 0 0 O O 0 0 0 0 o m m O %D C 0 O O O 0 M F O O O O O m c N al O N m O O m O 01 H Z E. . . . . . . . . . . . . . . . . . w Z N N N N c u) In m m N ID N �o E O M r M r ID N r H N N r ID m O H r H m H ko m H N V) M to � c u) QO N N O O O m m O O O O m m v N dt o v m at r u) in c r W IP) E Ip v O N M W N r H N Cu N H H M m a V c 4 H N M w In M 01 N O r 'I, N W Z E. E '+ (N O U) U) M a W 0 Cl) H E z Z O O O V U a a U U U U U U .7 u .7 .1 U).] E a a .] W m ..] .a O .7 > > > > > a H Q Q a Q z a a s w cw a a H a z w m U v) w E U) E+ U E. S E+ W E-F a E+ G, C. F U U U U E. E+ E+ O O O > O a 0 U O Q O w w 0 > > > > O V O W H X `.G `.L X X E+ U) E+ to E E F E h h E U7 v) N v) E W E U E. 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W z v ti v > O N + n M M aQ CC) m w D + cn O rn w w Q O � E 4, F z O a Q Q a m n o m a a w a a U U a Q O O U) > a O O w H m w a F H E- !L a, W Q a > a a o a o u £ H \ \ W co a a a a w w U w H 0 a O w Ir o a > I > Z z £ N Ln o Ln H O H =) Ln LO N kn H Z M M M M H x Q z a Q m w m a O O w E4 D O O O O w O O O O m O O O O £ Z O ID O N D N 0 F Z O N O O O O m O O H O D O U U Q 0 0 0 0 M 0 0 a a a a a U Q U U U F F F F a z m H W D •tl W Q °I a a a a a Q a Q O F F F F a z a a a C E-E W z 0 > O o 0 0 O ul In Lr) uN O >+ O O O O U �Fi z 1. 040 35 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:20PM 12/14/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*.** 43540 12/14/00 ATT075 AT&T WIRELESS SERVICES 305.40 43541 12/14/00 BAD010 BADEN, JULIAN & ANNA, TRU 63010.47 43542 12/14/00 BOY075 BOYS & GIRLS CLUB OF 7500.00 43543 12/14/00 DES090 DESERT CITIES DEVELOPMENT 10529.00 43544 12/14/00 DES095 DESERT CITIES DEVELOPMT 1500.00 43545 12/14/00 ECO200 ECONOMIC DEVELOPMENT AT 80.00 43546 12/14/00 IMPO10 IMPERIAL IRRIGATION DIST 881.23 CHECK TOTAL 83,806.10 041 39 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: January 2, 2001 Approval of Certificate of Appropriateness 2000-007 for a New Freestanding Sign for a Historic Commercial Building Located at the Southwest Corner of Calle Tampico and Eisenhower Drive Applicant: Jim and Bruce Cathcart, La Quinta Palms Realty RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 0- STUDY SESSION: PUBLIC HEARING: Approve the monument sign for Certificate of Appropriateness 2000-007, as recommended. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: On December 21, 2000, the Historic Preservation Commission reviewed the proposed freestanding sign (Attachment 1). The Commission unanimously approved the sign with the condition that the clipped corners be deleted and the sign incorporate an arch in its design. On November 9, 2000 (Attachment 2), the Historic Preservation Commission recommended to the City Council approval of the applicant's request to restore the City identified historic structure to a condition which enhances its architectural integrity. The City Council (on Consent Calendar) approved the Certificate of Appropriateness request on November 21, 2000. One of the requirements was that the proposed freestanding sign be revised to be lower in profile. Proposed Revision: The applicants have submitted a revised sign proposal consisting of a rectangular sign with "clipped corners" on the top and using a white smooth trowel "California Mission" finish (Attachment 3). The sign is four feet high and six feet wide and eight inches 04,? G:\WPDOCS\cccdiCOA007.wpd thick with an area of approximately 21 square feet. The sign would have their "palm tree" logo in gold, blue and white at the top, with their name in blue and black, and address in black. The letters and logo will be made out of an opaque hard foam and externally illuminated with low voltage landscape lighting. The sign will be placed in the lawn area perpendicular to Eisenhower Drive. The large palm tree near the sign will be removed. Although not shown with a planter, a small planter with a short (six inches) high wall may be provided. If a planter is used, the overall height of the sign will remain at four feet. FINDINGS AND ALTERNATIVES: Pursuant to Municipal Code Section 7.08.030, the request can be approved if it is determined: 1 . That the proposed work would not detrimentally alter, destroy or adversely affect any architectural or landscape improvement. RESPONSE: The proposed sign is in keeping with the architectural character of the original features of the building. The proposed freestanding masonry sign will replace a modern freestanding wood sign near the northeast corner of the lot facing Eisenhower Drive. Under Chapter 9.160 (Signs) of the Municipal Code, because this business does not have at least 200 feet of street frontage on Eisenhower Drive it is not allowed a freestanding sign. The building was constructed as a residence and, as such, was not designed to accommodate a building sign. Municipal Code Section 9.65.030 (Commercial Village District) allows City identified historic structures to deviate from Chapter 9.160 sign requirements as a part of the Certificate of Appropriateness process. The design of the proposed masonry sign conforms to the architecture of the building. 2. if the owner of the designated historic site or landmark demonstrates that such property cannot be economically used and denial of a permit would deprive the owner of all or most of his economic interest in the property, the City Council may issue the permit with an effective date 180 days from the issuance of the permit to allow time for the investigation of alternatives to the work proposed in the permit application, such as acquisition of the site improvement by the City or a public interest group. RESPONSE: The proposed revisions to the sign is in keeping with the character defining features of the building and will be beneficial to the property owner as well as the City. G: \ W PD O C S\cccdiCOA007. wpd 002 043 3. In the case of construction of a new improvement upon a historic site, that the exterior of such improvement will not adversely affect and will be compatible with the external appearance of existing historically designated improvements on said site. RESPONSE: No new construction is proposed to the existing building. 4. That the applicant has presented clear and convincing evidence of facts demonstrating to the satisfaction of the City Council that such disapproval will impose immediate and substantial hardship on the applicant because of conditions peculiar to the person seeking to carry out the work, whether this be property owner, tenant, or resident, or because of conditions peculiar to the particular improvement, or other feature involved, and that approval of the application will be consistent with the purposes of the permit procedures. RESPONSE: The applicant has shown that the revision to the sign will improve the appearance of the building, and the applicant has shown a desire to retain the architectural integrity of the structure. Alternatives available to the City Council include: 1. Approve the monument sign for Certificate of Appropriateness 2000-007, as recommended; or 2. Do not approve the monument sign for Certificate of Appropriateness 2000- 007; or 3. Provide staff with alternative direction. Respectfully submitted, Herrman munity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Historic Preservation Commission Minutes for December 21, 2000 044 2. Historic Preservation Commission Minutes for November 9, 2000 003 3. Sign plan G AWPDOCS\cccdiCOA007. WDd ATTACHMENT #1 Historic Preservation Commission Minutes December 21, 1999 C. 5. Commissioner Puente stated she concurred with staff's recommendation. 6. Chairman Wright stated he concurred w€!th staffs recommendation.-',A1111 2. There being no further discussiortr„it,•was r tt Commissioners Puente/Mitchell,adopt M t11 accepting the Phase I and Ph II Arch a �g 4 the Proposed Monticello Proj , as r,90 mme approved. a historic commercial building; loG d affif Tampico and Eisenhower DriveEEaAfflicant: Quinta Palms Realty. �fK •'.. tE� ,, .. 1. Planning Mz contained in Communitv] 2. Commi the dw: 5. ler I and plan seconded )n 2000-0 ly west corner of Calle ,•;'Bruce Cathcart, La missl,ttEiarp asked staff to identify what the line :sented'' o`ri the building. Staff stated it was a reveal. rrioner Sharp stated he likes the design, but it was not O"scale. He has a problem with the integrity of the sign. to -"the location of this building, It will be a showplace and the does not appear to be Spanish. mission Mitchell stated he has no comment and concurs with 's recommendation. Commissioner Irwin stated she likes the angle of the sign instead of the prior location in front of the building. If it is kept at a four foot height including the planter, it is an improvement over the prior submittal. 6. Commissioner Sharp asked where the six inch planter was to be 045 located and stated he did not like the sign style. 005 G:\WPDOCS\HPC12-21-OO.wpd -3 - Historic Preservation Commission Minutes December 21, 1999 7. Commissioner Puente asked if they could request a re -submittal of the design. Staff stated it was up to the Commission. 12. Commissioner S`."arp stadd he d 'fit like the "Art Deco" style. Staff sugge,W they radius the, orners. 13. Mr. Brucd,F, athcart, represe O'h"g La Quinta Palms Realty stated he was , :rikg fowo r �the Commission on any changes. Cg01tl t oner Slid :, sited his concerns about the chopped off edg, would prefer the original sign at a smaller scale. Commissioner Irwin asked about the planter size. Mr. Cathcart stated the planter would match the building and sign and would be no higher than one brick. 16. There being no further discussion, it was moved and seconded by Commissioners Irwin/Puente to adopt Minute Motion 2000-031 recommending approval of the requested revision to the sign with a mission style arch. Unanimously approved. G:\WPDOCS\HPC12-2.1-OO.wpd -4- 046 ATTACHMENT #2 Historic Preservation Commission Minutes November 9, 2000 26. Commissioner Mitchell stated his comments w/direspecific to this report, and hisfinal comment was these are addressed and expanded upon, the impact toeological site would be mitigated if these concerns werd. 27. There being no further discussion, it was owed and seconded by Commissioners Sharp/Irwin to adop in Motion 2000-026 recommending approval of the Pha II Archaeological Testing And Site Evaluation Report For Pa el Map 26860; located at the southeast corner of Washing Street and Miles Avenue; with the following condition adde a. Prior to issu ce of the first building permit a Final Report on the mo toring be submitted to the City. The revisi s are to include an expansion of the discussion regardin trade, ceramics, and shell beads. Unanimously appr ed. B. Certificate of Appropriateness 2000-007: Request for restoration of a historic commercial building; located at the southwest corner of Calle Tampico and Eisenhower Drive (51001 Eisenhower Drive). 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Sharp thought the plan was a nice improvement but was concerned about the redcap brick and its authenticity. He also questioned the proportions of the sign as it affects the whole project. He suggested reducing the height of the sign. He then asked what the sign materials were and if the letters were hand - painted. He also asked if the sign would be illuminated. 3. Principal Planner Sawa replied it was painted with no lighting shown on the plans. 4. Commissioner Sharp then asked if the City would allow an illuminated sign. 047 5. Planning Manager di lorio replied that it depended on the type of illumination. 007 P:\CAROLYN\HPC 11-9-OO.wpd -5- 6. Commissioner Sharp stated the appropriateness of the design was good, but a condition should be added regarding illumination. 7. Planning Manager di lorio stated it could be added if it was the Commission's recommendation. 8. Commissioner Irwin stated she had visited the building to see how large the present wood sign was. She could not determine the size, but felt with the height of the planter, and the sign's present size, it was very large in proportion to the building. The other improvements they were making were going to take the building right back to what it originally was. Her only concern was the size of the sign. 9. Commissioner Sharp asked if there was some way the Commission could see a scaled drawing or plot plan of the whole project, including the sign, to get a sense of the scale of the sign. 10. Commissioner Irwin added the City had standards on signs and their size. She added the veterinary sign does not overpower the historic building. This building is smaller with a very large sign and will not preserve the historic aspect of the building. 11. Planning Manager di lorio stated the Code measures sign height from the nearest curb and the Commission could ask it be measured the same to regulate the height of the sign. 12. Commissioner Irwin was not in favor of dictating to the applicant what size their sign should be, but was concerned that this beautiful historic building could be overpowered by a sign. 13. Planning Manager di lorio stated the City Zoning Code allows historic building signs flexibility due to the architectural sensitivity of the project. Monument signs are not allowed for buildings with less than 200 feet of frontage and there would have to be a finding by the Commission that having a building mounted sign would infringe on the architectural integrity of the historic structure. Also, the Code specifies the maximum square footage size and height for monument signs. She added when the Planning Commission approves a sign they look at the proposed sign and how it relates to the site. If the maximum is too high the Commission may require a reduction in size and height. She P:\CAROLYMHPC11-9-OO.wpd -6- 048 008 Historic Preservation Commission Minutes November 9, 2000 suggested the Commission approve the project and ask for the applicant to come back with a more appropriate sign. 14. Commissioner Sharp commented he was having difficulty envisioning the scale of the sign from the sketches provided and asked if it was possible to see a scaled drawing. 15. Commissioner Irwin responded she would be inclined to approve the project with the exception of the sign and have it brought back to make a decision on the appropriateness of the sign. 16. Vice Chairman Puente asked if the Commissioners would like to have a scaled drawing. 17. Planning Manager di lorio said a condition could be added recommending approval of the requested revision to the building. 18. There being no further discussion, it was moved and seconded by Commissioners Sharp/Irwin to adopt Minute Motion 2000-027 recommending approval of Certificate of Appropriateness 2000- 007; with the following condition added: b. "That a scaled drawing of the monument sign, including the elevations, be submitted to the Historic Preservation Commission for approval." Unanimously approved. 19. Council Member Don Adolph asked Planning Manager di lorio if the final design of the sign would go before the Planning Commission. 20. Planning Manager di lorio stated the Code requires the Certificate of Appropriateness be reviewed by the HPC and the City Council 21. Commissioner Irwin asked if the project would be going back through the Architecture and Landscaping Review Committee (ALRC). 22. Planning Manager di lorio said no. The applicant would be able to pull permits for the modification as soon as the City Council made a decision at their November 21' meeting. She also informed the Commission the applicant had already received funding approval by the ALRC. 049 (10 9 P:\CAROLYN\HPC I 1-9-OO.wpd -7- ATTACHMENT 3 050 . o � o \ g C� 't • t�0' � ice- s- ul � 2 n10 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 2, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Art Piece for PUBLIC HEARING: La Quinta Court RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The Cultural Arts Commission has recommended that the La Quinta Court artwork project receive an allocation of $75,000 from the Art in Public Places fund for art work and an additional amount for lighting the artwork. The allocation for this project may be funded by the Art in Public Places account #701-000-255-210 which has a balance of $270,607 as of November 30, 2000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Cultural Arts Commission (Commission) reviewed the proposal by Mr. Frank for the La Quinta Court project at the November 9, 2000 meeting. The minutes from the meeting are provided as Attachment 1. The La Quinta Court project is located on the southeast corner of Washington Street and Highway 1 1 1 . Attachment 2 provides a preliminary plaza plan in which the art piece is an integral part of the project. The developer, Mr. Dale Frank, has solicited information from artist Mr. Bruce Beasley to provide a bronze sculpture for the development. The first choice for an art piece that Mr. Frank is interested in for the project is entitled "Outreach III" and will cost $75,000 provided as Attachment 3. Correspondence regarding this project and the incorporation of artwork into the project is provided as Attachment 4. Mr. Frank's second choice for an art piece is entitled "Ceremony II" and its cost is $40,000, provided as Attachment 5. It is anticipated that the La Quinta Court project will pay $10,000 into the Art i10J 1 Public Places fund for the project's contribution to the Art in Public Places program. In the original proposal submitted by Mr. Frank, the project included a tiered water feature with a bronze sculpture set within the water feature. The total cost of the proposed art work with Mr. Frank's first choice of art piece is $140,000. This cost, as provided on page 15 of this report, includes the following: Bronze art piece (Outreach II) $75,000 Water Feature $55,000 Architect $10,000 Total $140,000 The total cost of the proposed art work, with Mr. Frank's second choice of art work, would cost $105,000 which includes the following: Bronze art piece (Ceremony II) $40,000 Water Feature $55,000 Architect $10,000 Total $105,000 After some discussion, the Commission did not support the cost of the water feature and felt that the water feature would be built regardless if funding from the Art in Public Places account were not received for that component of the project. The Commission also requested additional information from Mr. Frank regarding the art piece. The concerns were that the art piece was not an original piece and if the finish on the piece would require extensive maintenance. Staff was directed to invite Mr. Frank and Mr. Beasley to attend the December 14, 2000 Commission meeting to discuss the Commission's concerns. Mr. Frank attended the December 14, 2000 Commission meeting and provided the Commission with additional information. Mr. Frank indicated that the art piece is an original and will not be duplicated. According to Mr. Frank, the artist, Mr. Beasley has indicated the finish of the art can be prepared so it will not require extensive maintenance. Due to the Commission's recommendation not to fund the water feature, Mr. Frank modified the plans for the project to include a terraced landscape area instead of the water feature. The modified plans are provided as Attachment 6. It is the Cultural Arts Commission's recommendation to fund Mr. Frank's first choice for art piece, "Outreach III" as provided by Mr. Beasley at a cost of $75,000. The Commission also recommended lighting be funded to illuminate the art piece at night. The amount required for the lighting component is not available at this time. A request for funds to provide lighting for the art piece will be presented for City Council consideration at a later date. Once the City Council determines the level of financial commitment to the La Quinta 0J ? Court project artwork, an Art Purchase Agreement will be drafted between the City, 002 S:\Community Services\CCReports\CC.088.wpd Mr. Frank and Mr. Beasley. This Art Purchase Agreement will be provided for City Council consideration at a future City Council meeting. Pursuant to the City's proposed Art Purchase Agreement, once the project is complete, the art piece becomes the property of and is to be maintained by the City. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the expenditure of Art in Public Places funds in the amount of $140,000 for the "Outreach III' art piece and water feature for the La Quinta Court project; or 2. Authorize the expenditure of Art in Public Places funds in the amount of $105,000 for the "Ceremony II" art piece and water feature for the La Quinta Court project; or 3. Authorize the expenditure of Art in Public Places funds in the amount of $75,000 for the "Outreach III" art piece; or 4. Authorize the expenditure of Art in Public Places funds for a different amount for an art piece for the La Quinta Court project; or 5. Do not authorize the expenditure of Art in Public Places funds for art work for the La Quinta Court project; or 6. Provide staff with alternative direction. Ily subri fitted, rvitz, C�o'fnm�nity Services Director Approved for submission by: Thomas P. G ovese, City Manager Attachments: 1. Minutes of the November 9, 2000 Cultural Arts Commission meeting 2. Preliminary Plaza Plan for the La Quinta Court Project 3. "Outreach III" Concept 4. Correspondence from Mr. Frank Regarding Art Work 5. "Ceremony II" Concept 6. Modified Preliminary Plaza Plan Without the Water Feature 0 rj 3 S:\Community Services\CCReports\CC.088.wpd 0 0 3 ATTACHMENT I CULTURAL ARTS COMMISSION MINUTES November 9, 2000 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Reynolds led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Denise Diamond Commissioner Leslie McMillan Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) Commissioner Stewart Woodard (Vice Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Mami Kunsman, Recreation Supervisor II. PUBLIC COMMENT No public comment. III. CONFIRMATION OF AGENDA No changes, additions or deletions. IV. CONSENT CALENDAR A. Approval of Minutes of October 12, 2000 B. Art in Public Places Financial Report for October 2000 C. Monthly Department Report for September 2000 Chairperson Shamis noted some minor grammatical corrections to the Minutes of October 12, 2000.It was moved by Commissioners Reynolds/McMillian to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. La Quinta Court Proposed Art Project Ms. Horvitz gave an in-depth report and description of the proposed art work for the La Quinta Court. Ms. Horvitz said that a developer, Mr. Frank, has chosen the artist Mr. Bruce Beasely to produce art work for the proposed location at the southeast comer of Highway 111 and Washington. Commissioner Diamond had concerns regarding the art work, the City's existing ordinance, the vision and the unity of the proposed art work with existing pieces. 054 S:\Community Services\CAComm\CACNIlN.11-09.wpd 005 Chairperson Shamis mentioned that she would not like to make any decisions until the Commission had a chance to meet with the artist at a meeting. This would give the artist an opportunity to answer all the questions the Commissioners may have and allow the artist to express his concept in person. Ms. Horvitz explained that the report and proposal before them was not something out of the ordinary. The Commission has been approached with this kind of proposal before. Ms. Horvitz discussed the Arts in Public Places Budget in depth, item by item, detailing all the past art work that has been commissioned by the City, private organization or developer. Commissioner Woodard said he had reviewed the art work proposal and found it unpractical for the City to have to cover any costs associated with the proposed water feature of the piece. Commissioner Woodard also questioned if any funds given to artists could be tracked as the funds are spent. Ms. Horvitz said that all monies go directly to the artist. Chairperson Shamis requested the presence of the developer and the artist at a future Commission meeting. Commissioner Diamond mentioned that the proposed water feature looks unapproachable and the colors and textures should be thought about. Commissioner Woodard again mentioned that he did not support the water feature either by concept or financial support and thought that the feature may be built regardless of their efforts to support the concept. A motion was made by Commissioner Woodard/McMiIlan in favor of not supporting the proposed water feature and for the project to follow the existing city ordinance in regards to public art. Motion passed. A second motion was then made by Woodard/Reynolds to approve the proposed sculptor and invite the artist and developer to a meeting to further discuss the concept and ideas. Motion passed, B. William Cain Art Piece Ms. Horvitz asked the Commission to look at the history of past practices regarding the placement of art and the support of local artists. Ms. Horvitz continued by saying it is uncommon that a Commission would request an artist to take their issues directly to the City Council. It is common, however, that the Commission review the work, support the concept and then make a recommendation to Council for further consideration. Commissioner Woodard asked fellow Commissioners if they in fact liked the "Carpet of Dreams" ideas as presented by Mr. Cain. Commissioner Woodard said it was important to establish that first before moving on. Commissioner Woodard then addressed Mr. Cain and said he would like to see more examples of the proposed art work. Commissioner Reynolds added that she would like to know if the title is a copyright, if the work is original and if it will withstand graffiti. Chairperson Shamis mentioned that the Commissioners are only an advisory group and cannot make decisions concerning the City. After considerable discussion questioning of the authentication and ideas for Mr. Cain's art work, a motion by McMillan/Diamond to recommend for City Council consideration to have an artistic enhancement of the Bear Creek Bike Path. Motion passes, Chairperson Shamis abstained from the vote, due to the need for additional information. C. Jefferson Street Bridge Ms. Horvitz informed the Commission that the City Council has approved the recommendation made at the last meeting for the bridge railing enhancements for the Jefferson Bridge be similar but not the same to the construction of the Washington Bridge, and to contract with the Navarete Studios for the artwork. VII. CORRESPONDENCE AND WRITTEN MATERIALS 055 S:\Community Services\CAComm\CACM[N.11-09.wpd 006 VIII. COMMISSIONER ITEMS A. Symposium Evaluation All the Commissioners thanked City staff for their efforts and work for the Symposium. The Commissioners concurred that they thought the event was well received and successful. Chairperson Shamis said that the Art Alliance, led by Ms. Kathryn Hull, wanted to take over this project in the future and be the party responsible for the Symposium. Commissioner McMillan and Commissioner Diamond disagreed with the concept of turning over the symposium to an outside party. Commissioner Diamond then added that the Commission has their work cut out for them presently with trying to make a connection and advancement with the information and results obtained at this first event. Commissioner Diamond said that they as a Commission should not be thinking about future symposiums but should address the issues at hand, which was the reason for the symposium in the first place. Chairperson Shamis agreed and said that there are many things to do just by addressing the information obtained from the event. B. CALA Conference Evaluation (Tabled for December Agenda) C. Twenty-nine Palms Mural Project Evaluation (Tabled for December Agenda) IX. ADJOURNMENT It was moved by Commissioners Woodard/McMillan to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:57 p.m. NEXT MEETING INFORMATION December 14, 2000 7:00 PM La Quinta Civic Center Study Session Room • Proposed La Quinta Court Art Work • CALA Conference • Twenty-nine Palms Mural Project Submitted by: Marni Kunsman, Recreation Supervisor o56 S:\Community Services\CAComm\CACNIIN.11-09.wpd 00 057 Outreach III 050 010 ATTACHMENT 4 CONWAY ARCHITECTURE, INC. ■ A subsidiary of Emick Howard & Seibert, Inc. October 10, 2000 Ms. Dodie Horvitz Community Services Department City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253-1504 Ms. Horvitz, I would like to thank you in advance for your time and attention to our project. Per our conversation of 10/9/00 please find enclosed a schematic fountain plaza plan for the proposed Art in Public Places installation at the La Quinta Court Development. As you may remember our project is located at the corner of Washington Street and Highway 111. I have also enclosed a view of the corner building to give you a sense of the architectural character of the project. We have received both site development and specific plan approval and are currently under construction. Our rough overall project completion date is March/April of 2001. Our proposal consists of a terraced water chain type series of low fountain platforms organized on a radius that relates to the corner rotunda and fronted by a plaza that extends to the corner. We anticipate integrating an informal arrangement of boulders and paving to soften the fountain and relate the installation to the adjacent landscaping better. In addition a single sculpture or perhaps a series of smaller multiples would be incorporated. We envision the sculpture playing an active role with the water and perhaps also moving with the wind. We are in negotiations with two artists and expect to finalize our decision with in the next two weeks. At that point we will integrate the sculptural component, make any adjustments necessary to the fountain and plaza, and submit this proposal for council approval. We discussed the possibility of being added to the November 9 agenda. Please take a moment to review the enclosed and give me a call to discuss our plans. I would very much like to get your feedback on our proposal, on navigating the city process successfully, and on funding opportunities beyond our mandated percentage of construction costs. Best Regards, Jim Haack Conway Architecture, Inc. Encl: Schematic Plaza Plan, Corner view cc: Dale Frank 206 275-4131 (fax) One Union Square 600 University Street, Suite 1818 Seattle, Washingto��{j''�� 1 Tel (206) 223-499BJ { j Fax (206) 223-4990 Oil Bruce Beasley 322 Lewis Street Mr. Milton Reiter Oakland, CA 94607 Tel. 510-8361414 Becker & Becker Real Estate 44411 Monterey Ave. Palm Desert, CA 92260 Dear Mr. Reiter October 23, 2000 Fax. 510-7634431 I spoke to Jim Haack and he asked me to present a size and price range for the La Quinta Court Development. I believe that you have seen the book and other material that we sent to Jim. The $25,000 budget would buy a piece like Bateleur II (in the catalog page.128) or Partisan II (see enclosed photo) Pieces of this size would need to go up on the patio area between the fountain and the building. These would go on a pedestal approximately 30" high, and you could see them from the street, but it would not be realistic to say that they would have any real impact except from viewers on the patio. The next size option would be Ally II or Ceremony II. Ally II (see enclosed photo) is 9' tall and Ceremony II is 10' tall. I am enclosing a poor quality picture of the first version of Ceremony II, which shows it in a park in Germany. The later version is taller and is shown in the drawing of Ceremony II. Ceremony II and Ally II are $40,000. Both of these would stand alone without a pedestal and would be seen more from the street although they are not as large as Jim spoke about preferring. Outreach III is the piece that would be the best size. It is 152" high x 100 wide. It would be very prominent from the street and would be a real signature for the corner. It is $75,000. The photo is of a smaller and somewhat different version of Outreach., but gives an idea of the piece in Bronze. The drawing of Outreach II gives the scale and orientation. It looks like a project of real quality. I would be proud to have my work be a part of it. Outreach II and Ceremony II are at my sculpture garden in Oakland, and you are most welcome to come to see them if you would like. Sincerely 06.1 012 ■ CONWAY ARCHITECTURE, INC. ■ A subsidiary of Emick Howard & Seibert, Inc. October 25, 2000 Mr. Dale Frank Dale Frank & Associates, Inc. 7900 Southeast 28`h Street, Suite 405 Mercer Island, WA 98040 RE: La Quinta Court Development - Art in Public Places Dear Mr. Frank: To date ours fees for the Art in Public Places portion of the development total $1,150. We anticipate an additional $8,850 required to complete this portion of the job. Sincerely, James G. Haack Project Manager Conway Architecture, Inc. cc: Jack Emick, Brett Conway One Union Square 600 University Street, Suite 1818 Seattle, Washington 981(# Tel (206) 223-4999 VV 62 C- MAON'"I Annn 013 G. I Murphy Construction P. 0. Box 1124 Phone: (760) 340-9423 Palm Descrt, CA 92261 Tax: (760) 568-4429 October 26, 2000 Dale Frank & Associates 7900 Southeast 28th St. Mcrccr Island, Washington 98040 Fax: 206.275.4131 Atari: Dale F. Frank Project: La Quinta Court Project #: Re: Water Feature Job #: 200404 Dear Mr. Frank: 1 have revicwcd the conceptual dvsig;n of the water feature sent to me by Conway Architects on 19Oet00. This water Feature is to be located on the west facing corner of building one. Based Upon the present scale of the water feature alone, not t-,&-Ing into account landscaping, hardscaping, boulders and sculpture I have estimated a cost of $55,000.00, This cost will be adjusted upon completion of "for construction" drawings to reflect a true cost of construction. Please contact me with any pestlons you may have concerning this matter. oc�. 063 014. DALE FRANK & ASSOCIATES, INC. 7900 SE 28ih Street Suite 405 Mercer Island, WA 98040 Dale F. Frank, Jr October 26, 2000 Ms. Dodie Horvitz Community Services Department City of La Quinta PO Box 1504 La Quinta, CA 92253-1504 Dear Ms. Horvitz: This letter is in reference to Art in Public Places for the La Quinta Court project. Enclosed is a letter from Conway Architecture regarding our proposed design for the Art in Public Places requirement. As explained in Conway Architectures letter our proposal consists of a terraced water chain type series of low fountain platforms with possible sculpture integration m the fountains. Enclosed is a brochure depicting various sculptures and information, including costs, from Mr. Bruce Beasley who is the architect's first choice. Also enclosed is information from a second artist Mr. Bruce Thomas that would be the architect's second choice. It is my intent to work with the City of La Quinta to enhance the artistic nature of the project. I would hope the city elects to support the fountains as drawn and urge the city to select a significant sculpture element. I believe the proposed design will enhance the artistic nature created by the existing project's design. As with anything scale has a direct correlation to cost. I present the alternatives for the city's selection based on the city's ability to provide fitnding to cover the cost approved The estimated cost for the Art in Public Places element of the project is as follows (see attached documentation). Architecture $10,000 Fountain construction $55,000 Sculpture $25,000-$75,000 Email: Telephone: (206) 275-4130 ••••••••••••••••••••••••• Fax.• (206) 275-4131 064 015 October 26, 2000 Page 2 If the city were to appropriate a reduced amount for the art in public places element it is my proposal that the art be reduced to the water element only. I believe this to be the predominant feature. The scale of the terraced water chain type series of low fountain platforms to be built would be dependent on the budget approved. Please be assured that I will cooperate with the city to the greatest extent possible. I will do every thing within my control to reduce the final cost for this work. To summarize, all of the choices will blend with the artistic effect created by the building rotunda element at the comer. Knowing the importance of this comer and the city's indication that additional funds can be provided at the city's discretion, I present these alternatives for review and determination by city staff and city council. Alank you. S' ere Dale F. Frank, 065 016 Ceremony II ATTACHMENT 5 01 068 U-111) to z w x U Q F Q A t ,COL 069 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 2, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Location of De Martino PUBLIC HEARING: Art Work for the Civic Center Campus RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On January 5, 1993, the Art in Public Places Committee provided a recommendation to the City Council for the selection of Mr. De Martino's (De Martino) art piece for the Civic Center Campus, as provided in Attachment 1. On February 16, 1993, the City Council considered the De Martino art work and its placement on the Civic Center Campus. It was determined that the site west of the Council Chambers would provide a location that would best highlight the art work, as provided in Attachment 2. On March 16, 1993, the City Council approved the Art Purchase Agreement with Mr. De Martino for an art piece to be located on the Civic Center Campus as provided in Attachment 3. The art piece consists of two pieces: A bronze sun and a white fiberglass moonbeam. The bronze sun is seven feet in diameter and 18" to 36 " thick, with approximately 30- 100 small bronze bas-relief tiles integrated into two thematic collages on the faces of the "sun". The design on each of the tiles were completed by local residents and incorporated into the bronze tiles. The patina on the piece will be bronze. 0/Q The white fiberglass moonbeam will be 14 feet high and four to five feet in diameter at its widest point. The moonbeam will be constructed of a white resin over a glasscloth on polyurethane foam. This piece will have a white satin finish. Attachment 4 provides photographs of the marquette of the art work. The cost of the art work was $66,500 and funded from the Art in Public Places account. A lighting allowance in the amount of $7,000 was also provided for a total cost of $73,500 for this piece. As of this date, $60,283 has been spent on the art piece, leaving a balance of $13,217. Of this balance, $6,217 will be spent on having the art piece installed as part of the Civic Center Campus improvements and up to $7,000 will be spent on equipment and installation of a lighting system for the art piece. The Cultural Arts Commission reviewed the Civic Center Campus Art placement at their November 18, 1999 meeting as provided in Attachment 5. It was determined that the De Martino piece would be located in the open area to the south and east of the lake on the Campus. This is in the same location as planned in the original Civic Center Campus Master Plan in 1993. This recommendation was forwarded to the City Council for consideration at the January 18, 2000 City Council meeting in the staff report regarding the approval of the site amenities to be incorporated into the Civic Center Campus improvements as provided in Attachment 6. At the December 19, 2000 City Council meeting, the City Council considered the Plans, Specifications and Engineer's Estimates for the Civic Center Campus improvements, Phase 1. The City Council approved the plans for the Civic Center Improvements; however, staff was directed to bring the placement of the De Martino piece back for City Council consideration at the January 2, 2001 meeting. Should the City Council determine that the De Martino art piece should be relocated to another site on the Civic Center Campus, this change may be incorporated into the Civic Center Campus Master Plan. A change order may be required to the original contract with TKD to incorporate the relocation of the art piece on the plans and specifications that are presently out to bid. Attachment 7 provides a list of approved art work to be located on the Civic Center Campus. Attachment 8 provides a map of the locations identified and approved for art work placement on the Civic Center Campus. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the De Martino Art Piece to remain in the original location as identified on the Civic Center Campus Master Plan; or 2. Authorize the De Martino Art Piece to be relocated to an alternate site on the Civic Center Campus and authorize the site changes to be incorporated into the Civic Center Campus Master Plan; or U 4_2 S:\Community Services\CCReports\CC.089.wpd 7 3. Provide staff with alternative direction. Respeciff ully sul*nitted, orvitz, unity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Staff Report and Minutes Dated January 5, 1993 2. Staff Report and Minutes Dated February 16, 1993 3. Staff Report and Minutes Dated March 16, 1993 4. Copies of Photographs of Marquette of Sun and Moonbeam Art Piece 5. Cultural Arts Commission Minutes of November 19, 1999 6. Staff Report and Minutes Dated January 20, 2000 7. Listing of Approved Art Work for the Civic Center Campus 8. Map of Location for Approved Art Work 072003 S:\Community Services\CCReports\CC.089.wpd 6 (0'9'0 1#40-0 7 - 7 H E C I T Y 0 intd 1982 - 1992 Ten Carat Decade ATTACHMENTI a/ w.* 2utinita MEMORANDUM TO: ART IN PUBLIC PLACES COMMITTEE FROM: PLANNING & DEVELOPMENT STAFF DATE: JANUARY 4, 1993 SUBJECT: ATTACHED REPORT Attached for your information is a copy of the Staff report submitted to Council for Mr. DeMartino's presentation on January 5, 1993. Mr. DeMartino will be present to make the presentation. APPMEMO.007 073 OF COUNCIL MEETING DATE: JANUARY 5, 1993 ITEM TITLE: CONSIDERATION OF ART PROPOSAL AT THE CIVIC CENTER SITE APPLICANT: CITY OF LA QUINTA ART IN PUBLIC PLACES COMMITTEE BACKGROUND: AGENDA CATEGORY: PUBLIC HEARING BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: The Art in Public Places Committee requested proposals for an art piece for the Civic Center site. After receiving and reviewing several artists proposals, five artists were selected to be interviewed. From these interviews, Mr. Louis DeMartino was selected as the artist of choice to work with the Art in Public Places Committee and the community to prepare the art piece. Mr. DeMartino will present his proposal and the program. FISCAL IMPLICATIONS: Not to exceed $60,000. APPROVED BY: RECONEM ENDATION: By Minute Motion 92- authorize Staff, in conjunction with the Art in Public Places Committee, to enter into a contract commissioning Louis DeMartino to do an art piece for the Civic Center site as noted in the report. Funds to be expended from the Art in Public Places Fund (Account #2183- 500-001), not to exceed $60,000. Submitted by: Approved for submission to City Council: TOM GENOVESE, CITY MANAGER LXF113 0 7 4 007 COUNCIL ACTION SUMMARY 1. By Minute Motion 92- authorize Staff, in conjunction with the Art in Public Places Committee, to enter into a contract commissioning Louis DeMartino to do an art piece for the Civic Center site as noted in the report. Funds to be expended from the Art in Public Places Fund (Account #2183-500-001), not to exceed $60,000. S UPPOR TING DOCUMENTATION ATTACHED -i 4-F- ,) 008 I _A W 0� Q �9 a 2fffni(a MEMORANDUM T N E %C 1 T Y 0 intd 1982. 1919b:04W*)Ten Ca'AO61ABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ART IN PUBLIC PLACES COMMITTEE DATE: JANUARY 5, 1993 SUBJECT: CONSIDERATION OF ART PROPOSAL AT THE CIVIC CENTER SITE Of the five artists selected to interview for an art piece at the new civic center site the Committee choosd Mr. DeMartino for his apparent understanding of the area and his empathy for La Quinta in particular. Although abstract in form, his images depicting sun and moon beam certainly represent elements that are more apparent in La Quinta than elsewhere. It is this abstractness though, that evokes a subjective response that we all have encountered from time to time when experiencing the sun and moonlit desert nights. After all, art's duty is not always to depict the obvious, but more precisely to evoke feelings beyond the level of the spoken word, and communicate to something that is common in all of us. The Committee feels that Mr. DeMartino has achieved this in a delightful and non-complex way. We were also enthusiastic about his concept to incorporate tiles into the piece that would represent any of the community groups and organizations that care to participate. This not only creates involvement, but will become an educational process for the community as a whole. In summary we are recommending Mr. DeMartino's work to the City Council because he has proposed a work that simply depicts natural elements that are emphasized in La Quinta, and in a way that involves members of the community in the design process. We have attached pictures of the model of the project for your review. The model is on display in the Planning and Development Department. RECOMMENDATION: By Minute Motion 92- authorize Staff, in conjunction with the Art in Public Places Committee, to enter into a contract commissioning Louis DeMartino to do an art piece for the O s Civic Center site as noted in the report. Funds to be expanded from the Art in Public Places Fund (Account #2183-500-001), not to exceed $60,000. 009 APPMEMO.006 City Council Minutes 7 January 5, 1993 5. CONSIDERATION OF APPROVAL OF ART PROPOSAL AT THE CIVIC CENTER SITE. Mr. John Walling, Chairman of the Art in Public Places Committee, advised that the Art ' in Public Places Program is an exaction fee over and above everything else a developer pays. It amounts to 1/2% of construction costs, which goes into a fund that has a time limit of two years in which the funds must be spent on public art or it reverts back to the developer. He advised that the art piece is free-standing and will sit within the main archway. He then introduced the artist. Louis De Martino, Sculptor, proceeded to describe the 7' high art piece, which represents the sun and the moon, which he feels reflects the City's unique character, its sense of identity and its vision of itself in the future. He proposed that small, bronze bas-reliefs representing the different organizations would be attached to the bronze sun. -- Councilmember Sniff stated that the desert is a beautiful, yet fragile place and he did not believe that the sculpture represents the area and wished to see it given further thought. Councilmember Perkins felt that it's difficult for a group of people to agree on things like art or architecture. He was impressed by the sculpture - he felt that it's unusual and with the proper lighting it would be very impressive. Councilmember Bangerter stated that she has a difficult time judging art for the general public, because it's so individual. She did like the idea of the community involvement with this art piece. She also appreciated the fact that we do have an Arts Committee to assist the Council with these decisions. She asked if when we have such a major project such as this, could the Council see more than just one idea because if you don't know a lot about art, you don't know whether it's appropriate for everyone in the community. Mayor Pena felt that the Arts Committee did take on the responsibility of screening the various proposals. He, too, understood the difficulty in a group of people agreeing on a certain piece of art. He wished to see it done in a different manner and with a mock-up of lighting to see what it will look like. He suggested asking the Committee to show the Council what else was submitted. 077 010 City Council Minutes 8 January 5, 1993 Councilmember Perkins appreciated the work the Arts Committee has done and was not looking forward to anything other than some possible modification relative to whatever the other Councilmembers are thinking about. He felt that it's a very unusual work of art and that it will look excellent in the proposed location. Councilmember Bangerter clarified that she wasn't asking to see other art work at this time, but in the future, would like to be given a selection. Councilmember Sniff felt that it would be unfair not to stay with this particular artist, but he would like to see the top three or four pieces in which the Committee decided from and to see some modifications to this particular piece. MOTION - It was moved by Councilmembers Sniff/Bangerter to re- agendize the matter of the Civic Center art piece for February 2, 1993. Motion carried unanimously. MINUTE ORDER NO. 93-5. STUDY SESSION. 1. INTERVIEW OF APPLICANTS FOR COMMUNITY SERVICES COMMISSION. The Council proceeded to interview the following individuals who applied for the unexpired term of Jill Thompson on the Community Services Commission, which expires June 30, 1993: Norris Bernard Alden Cook David Frankes Michael McCartney Robert Metkus James Smith Andrea Spirtos Richard Thacker, Jr. Mary Wright Appointment to be made later in the meeting. (See Page 18) Council recessed until 7:00 P.M. Council reconvened at 7:00 P.M. Ufa Oil A. ATTACHMENT 2 GZ � 5 OF COUNCIL MEETING DATE: FEBRUARY 16, 1993 ITEM TITLE: CIVIC CENTER ART PROPOSAL APPLICANT: ART IN PUBLIC PLACES COMMITTEE BACKGROUND: AGENDA CATEGORY: PUBLIC BEARING BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: At the City Council meeting of January 19, 1993, Council reviewed the proposed art project for the Civic Center as recommended by the Art in Public Places Committee. During that process Council expressed a concern for the location of the art piece and directed the Committee to review alternate sites. At a special meeting of the Committee on February 8, 1993, the Committee made a recommendation for two alternate sites. FISCAL IMPLICATIONS: None APPROVED BY: RECOMMENDATION: Council pleasure. Submitted by: Approved for submission to City Council: TOM GENOVESE, CITY MANAGER 079 01-2 cc:22 At * 0 0 Wity 10/ 9?ao 2fffonla do * M MEMORANDUM •� r A T Fi E C I T Y OF Intd 1982 - 1992 Ten Carat Decade TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ART IN PUBLIC PLACES COMMITTEE DATE: FEBRUARY 16, 1993 SUBJECT: CIVIC CENTER ART PROPOSAL After consulting with the artist and the landscape architect, and upon careful review at our February 8, 1993, special meeting, the Art in Public Places Committee has concluded that the large circulation node just west of the Council Chambers would be the most appropriate alternate site for the Louis De Martino piece. If, however, there is found to be a problem with that site it was felt that the triangular grass areas just south of the library site would work also. Our reasons for selecting these areas were based upon satisfying the following conditions: 1. Expansion: The rather large area devoted to these segments of the park would basically accommodate expansion of this or other related art works. 2. Vandalism: Both sites, but especially the large node, are relatively open, and easily viewable from many directions. 3. Setting: It was felt by the artist and the Committee that the piece would be most effective if it were set on grass. The large node could easily be designed to accommodate this and the library site is already grass. 4. Focal Point: Both areas are slightly off center of major circulation axes which means that the eye will be attracted to them without interfering with the directional integrity of these axes. Three major differences between the areas influenced our decision to make the node the preferential site. 080 APPMEMO.009 �- 1. The path to and the area surrounding the node are flanked by Palm trees which will screen the piece, and give a sense of expectancy to the viewer as he approaches it. The library site is not so embellished. 2. With the City planning to phase construction of the Civic Center site it is much more likely that the node will be developed first thus affording an immediate home for the piece. 3. In consulting with TKD Associates we were informed that they have included in their budget for the node funding for lighting and a fountain that could possibly be used to defer some of the lighting and engineering costs that would be necessary to place the piece in an area other than the initial site. We hope our analysis has been of help to you in your decision to find a suitable site. Regardless which one you choose, we feel most importantly that both sites will provide good public access which is the underlying issue in any public art location. APPMEMO.009 014 ME ----OLL'rrWTLv. LRIL ---------- WASHINGTON 6TRZE-1 08.2 T City Council Minutes 4 February 16, 1993 3. Dwight Robb, 44-155 Villeta, presented a petition signed by about 80 residents encouraging the Council to permit left - turns at the intersection in question. Brenda Scarcella, 78-555 Villeta, encouraged the Council to permit the left -turns and asked that the home -owners be notified when this matter is considered again in the future. Robert Tyler, 44-215 Villeta, applauded the Council on their support of the residents' concerns. MOTION - It was moved by Council Members Perkins/Sniff to re - stripe Fred Waring Drive to allow left -turns out of Las Vistas into a merging left -turn center divider and that Las Vistas be designated a boulevard stop and remove the left -turn restriction and that there be a review in one-year. Motion carried unanimously. MINUTE ORDER NO. 93-48. CONTINUED CONSIDERATION OF APPROVAL OF ART PROPOSAL AT THE CIVIC CENTER SITE. John Walling, Chairman of the Art in Public Places Committee, introduced the Landscape Architect, Tom Doczi, who reviewed the possible sites for the Civic Center Art Sculpture by Louis De Martino. He advised that the large circulation node just west of the Council Chambers would be the most appropriate site for the sculpture. The alternate to that site would be the triangular grass areas just south of the library .site. The plaza has been designed to incorporate a series of walls that would be, in some instances, a retaining wall, in other instances, a free-standing wall with a landscaped berm behind it. These walls would be used to depict the story of La Quinta or some heritage or cultural background of the area. These walls could be phased -in a later time. Louis De Martino addressed the Council advising that the walls could be opened up to other artists to participate. They are looking at a geological vision of the area in the construction of the walls using natural materials. In answer to Council Member Bangerter, Mr. Walling advised that the sculpture in Painted Cove is valued at $15,000- $17,000. Council Member Sniff felt that the site selected is the best site available and he like the idea of the project being completed in phases and that it will be a "living" art project. 083 016 City Council Minutes 5 February 16, 1993 MOTION - It was moved by Council Members Sniff/McCartney to authorize a contract between the City of La Quinta and Louis De Martino for a public art sculpture at the recommended site at a cost not to exceed $75,000. Motion carried unanimously. MINUTE ORDER NO. 93-49. 4. CONSIDERATION OF AUTHORIZATION TO NEGOTIATE AGREEMENT WITS T. I. MALONEY, INC. FOR DESIGN AND MASTER PLAN SERVICES FOR PALM ROYALS PARR. Mr. Bohlen, Parks and Recreation Manager, advised that six firms were interviewed to provide master plan services for Palm Royale Park. As a result of those interviews, staff is requesting authorization to negotiate with T. I. Maloney, Inc. with the amount not to exceed $13,000. In response to Council Member Franklin, Mr. Genovese advised that this project will not affect the CIP - it has been identified in the CIP. MOTION - It was moved by Council Members Sniff/Bangerter to direct the Interim City Manager to proceed with negotiating with T.I. Maloney, Inc. for design and master plan services for the neighborhood park located at La Palma Drive and Adams Street with the negotiated amount not to exceed $13,000. Motion carried unanimously. MINUTE ORDER NO. 93-50. 5. CONSIDERATION OF MASTER PLAN FOR THE LA QUINTA SERVICE CENTER (MURPHY PROPERTY) LOCATED NORTHWEST OF THE INTERSECTION OF JEFFERSON STREET AND AVENUE 48 ON APPROXIMATELY 66 ACRES. Mr. Herman, Planning Director, presented staff report advising that it's the recommendation of the Design Review Board and the Planning Commission that Alternative #4 be approved. Peter Templeton, with the Templeton Planning Group, Newport Beach, proceeded to review each of the four plans in detail noting that the plans indicate inclusion of the Post Office carrier/delivery system which needs three acres; School District Administration Offices; fire station, well site; senior housing; commercial and recreation. He advised that the timing of the facilities of the various agencies - when will the need be there; when they will have the ability to fund it and in what kind of phases played a key role in how the uses went together. Discussion ensued in which the following concerns were expressed: - Senior/low-cost housing probably should not be located on this site. - Need for additional commercial. 017 ATTACHMENT 3 4 4a�LE purr w COUNCIL MEETING DATE: MARCH 16, 1993 ITEM TITLE: AUTHORIZE STAFF TO SIGN A CONTRACT WITH LEWIS DE MARTINO TO PROVIDE A SCULPTURE AT THE LA QUINTA CIVIC CENTER. BACKGROUND: AGENDA CATEGORY: PUBLIC HEARING: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: The City Council authorized staff to prepare a contract with Mr. Lewis De Martino for a sculpture to be located on the Civic Center site. Attached is the contract. FISCAL IMPLICATIONS: Not to exceed $73,500 from the Arts in Public Places fund. APPROVED BY: 72t2 RECOMMENDATION: By Minute Motion, approve the contract with Mr. Lewis De Martino in an amount not to exceed $73,500. Submitted by: CC#3/16.F9/CS Approved for submission to City Council: rzx-�' . TOM GENOVESE, CITY MANAGER COUNCIL ACTION SUMMARY 1. By Minute Motion 93- move to approve the contract with Mr. Lewis De Martino in an amount not to exceed $73,500. SUPPORTING DOCUMENTATION ATTACHED 02-28-1993 13:22 P.02i17 THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QVINTA, (the "City"), a California municipal corporation, and L-c..I% 0e:M*R-r-+a0 1 (the "Contractor"). The parties hereto agree as follows: 1.1 Sc0 a of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services related to sm-caa nmw 4,�►. �utt.fTA �G.t��c, G¢�,►TE30. as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Contractor's PronoBal. The Scope of Services shall include the Contractor's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such,proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.4 Licensaa. permits. Fges and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity_with- Mork. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully , . 020 02-28-1893 13:22 ?.03/ 0 0 0 9 considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof), 1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or detective work at no further cost to the City, when such inaccuracies are due to the negligence of Contractor. 1.7 Additional Services. in accordance with the terms and conditions of this Agreement, the Contractor shall perform services in addition to those specified in the Scope of Services (Exhibit "A") when directed to do so by the Contract officer, provided that Contractor shall not be required to perform any additional services without compensation. Any' addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.8 fpecial Requirements, Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "8" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit "B" and any other provisions of this Agreement, the provisions of Exhibit "B" shall govern. 2.1 Contract 6utn. For the services rendered pursuant to this Agreement, the Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference, but not exceeding the maximum contract amount of SW%0U*4VYA11 - �.►�..�o� �►-jar As.,vdm-p Dollars (the "Contract Sum"), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of 088 - - 002 1 A7/9fa/07 02-28-1993 13:23 P.04i17 0 0 completion of the services, payment for time and materials based upon the Contractor's rates as specified in Exhibit "C' but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation (Exhibit "C"). Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, premiums for bonds and insurance, and similar costs and expenses when and if specified in the Schedule of Compensation (Exhibit "C"). 2.2 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to the City no later than the tenth (loth) working day*of such month, in the form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, (2) specify each staff member who has provided services and the number of hours assigned to each such staff member, and (3) indicate the total expenditures to date. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.1 Timc of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maie_,ure. The time period specified in the Schedule of Performance (Exhibit 'D") for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency other than City, and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the 083 02/26/92 U. 022 02-28-1993 13:24 P.05/17 forced delay when and if in his judgment such delay is justified, and the Contracting Officer'S determination shall be final and conclusive upon the parties to this Agreement. 3.4 J=. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Exhibit *DO). WIENTo •, • .•:, 4.1 R22jesentative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into his Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be the or such other person as may be designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the 090 02/26/92 0-2 3 02-28-1993 13:2S P.06/17 City. in addition, neither this Agreement not any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 jnde_gende t Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the serviced required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. The City shall provide Contractor with any plans, publications, reports, statistic•, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Contractor staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by Contractor hereunder. 5.1 Ins manes. The Contractor shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's seta or omissions rising out of or related to Contractor's performance under this Agreement. Contractor shall also carry workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancellable without thirty (30) days' written notice of proposed cancellation to City. The insurance policy shall contain a severabiiity of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its contractors or employees. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: �M 02/26/92 QZ4 02-26-1993 13:26 0 P.07/17 11 Less than $50#000 $50,000 - $300,000 Over $300#000 Coverage (personal $100#000 per individual; $300,000 per occurrence $250,000 per individual; $500,000 per occurrence $500,000 per individual; $1,000,000 per occurrence 5.2 IndgMnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, employees and agents, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Performance SOnd. (Not Applicable to this Agreement). 5.4 Pavmgnt Bond. (Not Applicable to this Agreement). 5.5 BEBtOdiea. In addition to any other remedies the City may have if .Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. 3. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein 092� 025 02/26/92 02-28-1993 13:26 �.08/17 contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this.Agresment and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copyf audit and make records and transcripts from such records. 6.3 QWnershia of Documents'. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and .agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied herein. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnity City for all damages suffered thereby. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other private entity or person any information regarding the activities of the City, except as required by law or as authorized by the City. 7..1 California Laid. This Agreement shall be construed and interpreted both as to validity and to 093 0 #'W"6 02/26/92 02-28-1993 13:27 P.09i17 performance of the parties in accordance with the laws of the Stag of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Qipytes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the. cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Rgtgntion of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedigg are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the 094 _. 027 02/26/92 02-28-1993 13:28 P.10/i7 exercise by it, at the same or different times, of any other rights or remedies for the some default or any other default by the other party. 7.6 Lgaal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy -consistent with the purposes of this Agreement. 7.7 LIO� UIDATFD D&MOZB. (pot Applicable to this Agreement). 7.8 Termination Prior To Impiration Of Term, This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.9 for termination for cause. The City reserves the right to terminate this Agreement.at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorised by the Contract Officer thereafter in accordance with the Schedule of Compensation (Exhibit "C") or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.9 Termination For Default Of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the some to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may Withhold any payments to the Contractor for the purpose of setoff. or partial payment of the amounts owed the City as previously stated in Section 7.3. 7.10 Att rneva;Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 095 02/26/92 02-28-1993 13:29 0 CJ P.il/17 8.1 Non -liability gt �ity officers and Emgloveat. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant against Discriminates. Contractor covenants' that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 Notice. Any notice, demand,. request, consent, approval, communication either party desires or is required to give to the other party or any other person shall'be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicatied forty-eight (48) hours f rom,the time of mailing if mailed as provided in this Section 9.1. To City: CITY OF LA QUINTA 78-105 Calls Estado La Quints, California 92253 Attentions 096 "029 02/26/92 02-28-1993 13:30 P.12i17 • To Contractor: �...by1'S ;.JQi�AgT►NO Rn. Q a 9.2 Integrated Agreement. This Agreement Contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superceded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent Jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are. hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Autholity. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUIRTA, a California municipal corporation Dated: By: Mayor "CITY" 097 02/26/92 02-28-1993 13:30 ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Dated:. is — 93 Dated: 0 By:x -t t. Name: as Title: ,fig-r�s,r By• Name: Title: "CONTRACTOR" P.13/17 02/26/92 _ _ 02-28-1993 13:31 • P.14/17 EXHIBIT `A" SCOPE OF SKRVICEB [To Be Attached] Bias and Katerialst Bronze Sun: 7 feet in diameter x 18"-36" thick, with ap- proximately 30 to 100 (as required) small bronze bas-reliefs integrated into two thematic collages on the faces of the sun. The patina will be natural bronze, finished in the same way as the maquette. white Fiberglass Moonbeam: 14 feet high X 4 to B feet in diameter at its widest point. White resin over a glass - cloth, polyurethane -foam. The white satin finish will be the same material as the maquette. Location and support: The sculpture will be located in the plaza area just west of the new City Hall. All foundation and support systems shall be provided by the artist -contractor. Ligbtipq: The artist -contractor will provide a lighting design to create a reflected glow on the beam of moonlight. There is a lighting allowance (exhibit D) that can be used for pro- viding and installing all or part of the lighting. 099 ®;2 9703u/2588/000 EXHIBIT "A" e2-28-1993 13 : 33 • Workshopst The following is will be included reliefs. EXHIBIT "B" 9PIcYAL REDVIfl,WLTfl (To Be Attached] a list of groups and organizations that in the workshops for the communityfe bas- Groups and Organizations: city Council members, past and present Adams/Truman Elementary School Boy Scouts of America (District) La Quinta Boys and Girls Club Family YMCA of the Desert La Quinta Senior Center Crimestoppers La Quinta Historical Society Soroptimist International of La Quinta La Quinta Rotary La Quinta Arts Foundation La Quinta A.Y.S.O. and La Quinta Sports & La Quinta Volunteer Fire Department Friends of the Library La Quinta Firebells Coachella Valley Recreation i Parks Dept. Desert Beautiful of the Coachella Valley La Quinta Lyons Club La Quinta Chamber of Commerce La Quinta Middle School Youth 100 0 .J 3 9783u/2588/000 EXHIBIT "8" 02-28- i S93 13 : 33 P.02/03 • EXMISIT "C" 3CH D E QF C! MEZNSATlON (To Be Attached] PRICst Basic Contract: Lighting Allowances Total Not To Exceed: $66, 500,. 00 7,000.00 $73,500.00 SCREDME OF PAYXUMB t First payment prior to starting contract: Second payment after 2nd review (exhibit D): Final payment (after installation): $22,166.00 22,166.00 $22,168.00 0;" 4 10.E 9703u/2588/000 EXHIBIT "C" 02-28-1993 13:34 P . 03/03 0 scheduling: � 4:934k • . & i • AJ : A•;�.; [To Be Attached) 0 The project will take one, year. From start date (March 2, 1993) to month 4 or 5: Work- shops and completion of the community's bas-reliefs. Month 5-6: Beginning of the moonbeam fabrication. Month 6 to month 8 or 9: Bronze casting of the sun and the final fabrication of the moonbeam. Month 10-month 11: Finishing and assembly details of the final sculptures. Month.12: Installation Revioas: There will be four major reviews by the Arts commission of the work in progress. The first review will follow the conclusion of the work- shops and the submission of the communityfa bas-reliefs. At this time, I will make a suggestion as to which bas- reliefs should be selected and how they should be incor- porated into the bronze faces of the sun to form inte- grated and thematic collages. The Art Commission will consider my suggestion and make recommendations. We will continue this process until the Arts Commission makes its final decision and gives its final approval. The second�revisw will involve the work in progress. Enough of the sculpture will have been completed so that viewers can tell what the final version will look like, but not so finished that small modifications can not be made, as recommended by the Arts Committee. The third review will be of the completed sculpture in the studio. The Arts committee will determine at this time if there are any problems or details that require attention before the installation. The fourth review will involve the final placement and installation of the sculpture. The Arts committee will determine who will be involved in this and how they will be involved. 102 0;;5 9703u/2588/000 EXHIBIT "b" City Council Minutes 2 March lb, 1993 I 1 . &� KI)I 1. AUTHORIZATION FOR STAFF TO SIGN A CONTRACT WITH LOUIS DE MARTINO TO PROVIDE A SCULPTURE AT THE LA QUINTA CIVIC CENTER. Mr. Herman, Planning Director, reviewed the Contract Services Agreement which establishes the scope of services between the City of La Quinta and Louis De Martino for a sculpture to be located at the Civic Center site in an amount not to exceed $73,500. He recommended approval of the agreement subject to final review by the City Attorney. In response to Council Member Sniff, Mr. Herman advised that the landscape architect is proposing a design around the art piece which will be brought before the Council for finalization. MOTION - It was moved by Council Members Sniff/McCartney to approve the contract with Louis De Martino in an amount not to exceed $73,500 to provide for a sculpture at the La Quinta Civic Center subject to City Attorney review. Motion carried unanimously. MINUTE ORDER NO. 93-70. 2. CONSIDERATION OF APPEAL OF THE PLANNING COMMISSION ACTION OF FEBRUARY 9,1993 APPROVING A ONE-YEAR EXTENSION OF TUYIE FOR THE DESERT HOSPITAL PROJECT LOCATED AT THE NORTHEAST CORNER OF 47TH AVENUE AND WASHINGTON STREET (PLOT PLAN 91- 473). APPELLANT: JFK MEMORIAL HOSPITAL - BARRY WOLFMAN. Mayor Pena advised that he would abstain from the issue and left the dais. Mr. Trousdell, Associate Planner, presented the staff report advising that JFK Hospital filed an appeal to reconsider the Planning Commission's decision on February 9, 1993 for a one- year extension of time for the Desert Hospital Project. He advised that the original approval of Phase I provided a three-story medical office complex located 200 feet from Washington Street and 400 feet from 47th Avenue. Subsequent Phases of this project will be reviewed at later dates. Staff is recommending denial of the appeal and upholding the decision of the Planning Commission. In response to Mayor Pro Tem Sniff, Mr. Trousdell advised that the condition states that they must demonstrate substantial progress, but if they file a request for a time extension prior to expiration, then it can be considered regardless of whether substantial work had been done. In response to Council Member Bangerter, Mr. Trousdell advised that mitigated negative declarations were the original actions which were updated clarifying those things Desert Hospital was doing in their application. He further advised that there is a traffic figure 103 (�,;� ATTACHMENT 4 104 y U ; 7 J � y. yy \y ��2«� w., • � � ©«»««» � lz < . del d� ATTACHMENT 5 V. VI. VII C. Monthly Department Report for October 1999 - Received and filed. It was moved by Commissioner McMillan/Blakley to approve the Minutes of October 14 as corrected, and the remaining items on the Consent Calendar as submitted. Unanimous. PUBLIC HEARING BUSINESS ITEMS A. Americans for the Arts Conference in Los Angeles, CA, June 10-12, 2000 The Commission agreed to table this item until January when additional information is available B. Civic Center Campus Art The Commission discussed placement of Louis De Martino's art piece at the Civic Center Campus. The Commission, the artist, and the landscape architect feel the southeast grassy area of the campus is the best location for a piece this size. It was moved by Commissioner Shamis/Rasmussen to recommend the placement of Louis De Martino's art piece be located on the grassy area to the southeast of the campus to the City Council. Unanimous. Ms. Horvitz informed the Commission that the City Council has appointed the Public Works Department to take over the dedication project for Colonel Paige at the Civic Center Campus. Chairperson Hull hopes the Public Works Department will contact the Cultural Arts Commission for assistance in selection of an artist. Staff will forward her comment. C. Discussion of Artist Bank Information Commissioner Blakley is in the process of updating the artist bank and has asked if the Commission would be willing to share their artist information with the Arts Foundation, and in turn the Arts Foundation would share their artist information. Commissioner Shamis said the two groups have shared information in the past. The Commission discussed sharing information with any art group or city that asks. It was suggested to contact the City of Palm Desert, Catherine Sass in San Diego, and Valerie Miller for artist names and information. It was moved by Commissioner McMillan/Reynolds to share artist bank information with all art groups and cities that request information. Unanimous. Commissioner Blakley submitted a written proposal to staff. A copy is on file. CORRESPONDENCE AND WRITTEN MATERIALS A. National Arts & Humanities Month Resolutions B. Artist Partnership Day Correspondence C. Steve & Ellie Berliner Letter Dated November 3, 1999 Chairperson Hull discussed budgeting funds for cultural events. Ms. Horvitz said she will request funding in the next budget. G AMyData\CRISTAL\CAC\CACM1N. I I- I 8.wpd T4&t 4 a vdw COUNCIL/RDA MEETING DATE: January 18, 2000 ITEM TITLE: Consideration of Approval for the Details of the Site Amenities to be Incorporated in the Civic Center Campus Improvement Project No. 97-09 ATTACHMENT 6 AGENDA CATEGORY: BUSINESS SESSION: 4- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve details of the site amenities to be incorporated in the Civic Center Campus Improvement Project 97-09, and; Authorize a budget transfer of $340,000 from the Art in Public Places (APP) Fund to the Civic Center Campus Improvement project fund. There are no direct fiscal implications at this time. The original construction was $864,250. Subsequent expenditures were authorized by the City Council for street improvements on Avenida La Fonda (directly adjacent to the Civic Center site), and for the emergency generator installation at the Senior. Center. The construction funding remaining for this project is $594,432. Funding is also available in the Infrastructure Fund and the Art in Public Places Fund for artistic features. Current funding available in the Art in Public Places Fund (Account No. 701-000-255-210) is $370,078. Current funding sources are from the Infrastructure Fund and from the Civic Center Bond proceeds. Both sources will allow non -prevailing wage expenditures; therefore, a cost savings may be realized. On August 3, 1999, the City Council approved the final Civic Center Master Plan and authorized staff to proceed with the preparation of plans, specifications and Engineer's estimate. 107 040 TAPW DEMCOUNCIL\2000\000118a.wpd The approved Master Plan included the following amenities to be incorporated into the project: 1. Historical Plaza 2. Entry Plazas (3 locations) 3. La Quinta Island 4. Outdoor Stage 5. Site Structures 6. Children's Garden Area 7. Desert Garden 8. Exercise Areas 9. Enhanced Paving 10. Site Furnishings 11. Site Lighting During the August 3, 1999, City Council Meeting, the City Council reviewed the options for the Master Plan of the Civic Center Campus. The City Council chose Master Plan Concept I and directed staff to meet with the Cultural Arts Commission to discuss artistic site amenities. On December 9, 1999, staff met with the Cultural Arts Commission, to obtain project input. During this meeting, the Cultural Arts Commission made a motion and voted unanimously to commit $340,000 in funding to the project for artistic features and amenities. It was also requested by the Commission and the artist, Mr. Louis DeMartino (creator of the art piece "THE SUN AND MOON BEAM", previously scheduled for placement in the Civic Center), to place the art in the open area to the south and east of the lake. During the City Council meeting of December 21, 1999, the City Council received written correspondence from the Rotary Club of La Quinta requesting a kiosk on the new Civic Center Campus project. A copy of that letter is included as Attachment 1. The City Council referred this matter to staff to provide additional details. Staff and the design Consultant have reviewed potential locations. After discussion with a representative from Rotary, staff has learned that the Rotarian's request meant they wished to sponsor the construction of a kiosk or an appropriate rest stop location on 108 the campus where they would also be allowed to place a Rotary emblem plaque. 041 Staff has determined, that at the discretion of the City Council, there may be several rest stop locations from which to choose. Included with this report as Attachment 2 is a booklet depicting each of the previously mentioned features with additional details not seen in the previously approved Master Plan. The following is a list of the features, including those features proposed to be incorporated into the project by the Cultural Arts Commission (*) and the Community Services Commission (**): 1. Historical Plaza • proposed bronze relief map of the City (*) • benches(*) • proposed location for Mitchell Paige honor (*) • proposed future entry for City Hall expansion • rose garden • linear water features • enhanced paving (*) • drinking fountain (*) 2. Entry Plazas (typical at 3 locations) • pilasters with urns • citrus trees • benches(*) • date palms • enhanced pavers (*) 3. La Quinta Island • Gazebo (*) • lush foliage • "y" configuration walking path • turf area • bridges (2), artistically enhanced railing (*) 4. Outdoor Stage • proposed shade canopy • 40' by 20' raised concrete "story teller" type stage, in a semi -circle configuration 5. Site Structures • picnic shelters, proposing (2) octagonal configuration, with 3 picnic tables each • shade structure (typical at various locations) 109 A U42 6. Children's Garden Area • topiary figures and forms • interactive/jumping water feature (*) • play equipment (* *), booklet does not represent actual equipment • hop scotch pattern in adjacent walk path (*) 7. Desert Garden • native plants and shrubs in desert setting • proposed full scale statuaries of native wildlife (*) • native wildlife tracks in adjacent concrete walk path 1*) 8. Exercise Areas • 3-4 stations proposed; leg lift, inclined board, push-up bar, stretching rail 9. Enhanced paving • at plaza locations • walk path • dancing footsteps imprinted in concrete walk path (*► 10. Site Furnishings • benches(*) • trash receptacles (*) • picnic tables 11. Site Lighting • proposed bollard style at walkways and plaza locations, not as depicted in the booklet but similar to those on Hwy 111 frontage at Eagle Hardware • proposed accent lighting in the tops of date palms at entry plazas At this time staff is requesting that the City Council provide direction in regard to the amenities. In the future, staff will present sample color schemes as they apply to the various approved amenities, for consideration by the City Council. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve details of the site amenities to be incorporated in the Civic Center Campus Improvement Project 97-09, and; authorize a budget transfer of $340,000 from the Art in Public Places (APP) Fund to the Civic Center Campus Improvement project fund; or 2. Do not approve details of the site amenities to be incorporated in the Civic 1 Q Center Campus Improvement Project 97-09, and; authorize a budget transfer 043 $340,000 from the Art in Public Places (APP) Fund to the Civic Center Campus Improvement project fund; or 3. Do not approve details of the site amenities as presented, to be incorporated in the Civic Center Campus Improvement Project 97-09, and; do not authorize a budget transfer of $340,000 from the Art in Public Places (APP) Fund to the Civic Center Campus Improvement project fund; or 4. Provide staff with alternative direction. Respectfully submitted, fp(L)hris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese -�, City Manager Attachments: 1. Rotary Club Letter 2. Project Site Amenities (12 pages) ill T:\PWDEPT\COUNC1Lk2OOO\OOO1 188.wpd City Council Minutes 4 January 18, 2000 BUSINESS SESSION 1. CONSIDERATION OF APPOINTMENT OF CITIZEN TO RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE. City Clerk Greek reported five letters of interest have been received and noted the next committee meeting is scheduled for January 20. Council Member Henderson commented on the expertise of the applicants and suggested the possibility of the appointee working also with the Library Zone Advisory Board. After a brief discussion, Council concurred to continue this item to February 1 and to invite the applicants to give a brief presentation on their qualifications and background and encourage them to attend the January 20 committee meeting. MOTION - it was moved by Council Members Sniff/Adolph to continue the matter of the Riverside County Free Library System Advisory Committee appointment to February 1, 2000. Motion carried unanimously. MINUTE ORDER NO. 2000-10. 2. CONSIDERATION FOR APPROVAL OF THE DETAILS OF THE SITE AMENITIES TO BE INCORPORATED IN THE CIVIC CENTER CAMPUS IMPROVEMENTS, PROJECT NO. 97-09. Public Works Director Vogt briefly outlined the history of the project and introduced Senior Engineer Freeland and Tom Doczi, of TKD Consultants, who then reviewed the proposed amenities a* follows: Historical Plaza - includes a bronze relief map of the City, memorial for Mitchell Paige, rose garden, linear water features, enhanced paving, and drinking fountain. Council Member Sniff suggested three honors/recognition walls in the plaza to honor major contributors or significant visitors to the City. Council Member Henderson agreed but suggested three different components, veterans, sports, and arts, and placing them in three different areas of the campus. 112 1 9 �' 5 City Council Minutes 5 January 18, 2000 Council Member Adolph questioned the need for the Linear water feature so close to other water features in the campus. After a brief discussion, Council concurred to include the following in the Historical Plaza: a bronze relief map with original City limits; one of three honors/recognition walls as an art project with three components (veterans, sports, and arts) with the other two walls located near the proposed library and the Senior Center and possibly incorporating the memorial for Mitchell Paige); and raising the wall height of the linear water feature to 18-20 inches. Entry Plaza (31 - includes pilasters with urns, trees, benches, date palms, citrus trees, and enhanced pavers (will match those on Calle Estado) Council concurred on proposed amenities. Island - includes a gazebo, lush foliage, turf area, and two bridges with artistically -enhanced railing. Council Member Sniff suggested a few benches and artistic sculptures without losing the openness of the area. In response to Council Member Henderson, Mr. Freeland stated the open space on the island will accommodate approximately 270 people, adding the size of the gazebo has not been determined. Mayor Pena suggested the lush landscaping be kept at a low level for security purposes. Council concurred. Outdoor Stage - includes a shade canopy over a 40' X 20' raised concrete, "story teller" type stage in a semi -circle configuration. Council concurred on proposed amenities. Site Structures - includes two octagonal -style picnic shelters with three picnic tables each and five typical shade structures at various locations. A brief discussion ensued wherein Council concurred on the following: shade structures to be made of compatible materials; two arched bridges; and picnic shelters to be deferred to Phase 2 or 3. Playground Equioment - Council concurred to defer to Phase 2 or 3. 113 City Council Minutes 6 January 18, 2000 Desert Gardens - includes native plants and shrubs, full-scale statuaries of native wildlife, and native wildlife tracks in adjacent concrete walk path. Council Member Sniff suggested keeping it simple and elegant with flowers and less cactus. Council concurred to defer it to Phase 2. Exercise Areas (5) - to be located along the walkways. Council Member Henderson suggested designing the walkway at a designated length for exercise purposes. Council agreed with the exercise areas. Enhanced Paving - included at entry plazas and certain areas of the walk path, along with dancing footsteps imprinted in the concrete as suggested by the Cultural Arts Commission. After a brief discussion regarding the "dancing footsteps" element, Mr. Vogt advised staff will bring back something from the Commission on their proposal, along with paver layout and color choices. Site Furnishings - includes benches, trash receptacles, and picnic tables. Council concurred on using the bench design made from recycled materials. Site Lighting - proposed bollard -style lighting is similar to that used on Highway 1 1 1 in front of Eagle Hardware. Council Member Sniff suggested dome top lighting with the light directed downward. Council concurred. Council Member Perkins suggested lighting in the gazebo for safety purposes. Rosita Shamis, of the Cultural Arts Commission, commented on the importance of including an historical theme in the campus design. Council Member Henderson suggested using the area opposite the bronze relief map for that type of information. City Council Minutes 7 January 18, 2000 MOTION - It was moved by Council Members Sniff/Henderson to approve the details of the site amenities as discussed to be incorporated into the Civic Center Campus Improvement Project 97-09 and authorize a budget transfer of $340,000 from the Art in Public Places Fund to the Civic Center Campus Improvement Project Fund. Motion carried unanimously. MINUTE ORDER NO. 2000-11. Council concurred to receive public comment at this time. PUBLIC COMMENT Seth Etinger, 78-720 Avenida La Fonda, inquired about the status of the Calle Rondo drainage channel project. Council referred him to staff. BUSINESS SESSION .......... continued 3. CONSIDERATION OF A RESOLUTION SUPPORTING PROPOSITION 12 (THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION ACT OF 2000) AND PROPOSITION 13 (THE SAFE DRINKING WATER, CLEAN WATER, WATERSHED PROTECTION AND FLOOD PROTECTION ACT). Management Assistant Casillas briefly reviewed the history and funding expected from Proposition 12 (the Park Bond) and Proposition 13 (the Water Bond) as outlined in the staff report, noting Coachella is the only city so far to adopt a resolution. RESOLUTION NO. 2000-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SUPPORTING PROPOSITION 12, THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION ACT OF 2000, AND SUPPORTING PROPOSITION 13, THE SAFE DRINKING WATER, CLEAN WATER, WATERSHED PROTECTION AND FLOOD PROTECTION ACT. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2000-03 as submitted. Motion carried unanimously. 1115 ATTACHMENT 7 Civic Center Campus Art Work Budget Account #401-639-610-657 January 18, 2000 Beginning Balance $348,600 TKD & Associates -Contract $34,000 $314,600 Administrative Fee $14,719 $299,881 June 20, 2000 Sandy Swan -Bronze Relief Map $35,094.17 Balance $264,786.83 July 18, 2000 Peter Ladochy -Pavement Amenities $49,000 Seven Mosaic Native American Theme Balance $215,786.83 November 7, 2000 Peter Ladochy-Pavement Amenities $8,600 Additional Mosaic Panel and Tile Legends Balance $207,186.83 July 18, 2000 Sandy Swan- Pavement Amenities $13,085 Animal Tracks Balance $194,101.83 July 18, 2000 Bill Ware- Acknowledgment Areas $90,000 Balance $104,101.83 December 19, 2000 Lake Geyser $75,000 Balance $29,101.83 December 19, 2000 Bridge Railing Enhancements $29,101.83 Balance Zero SACommunity Services\CCReports\CC.089.wpd 116 S:\Community Services\CCReports\CC.089.wpd _ 011 ti 9 ♦ Y^ tM _ lit Oil Oil Ilk IW 1- ! S l+ y ♦� �.Y i '_Y/ K�IP�@ .l f`� t ^t , &� r i F.' �y'�` ah'^'i+i ._�"#' .�� ♦ J y "All As y.r^ I Zo Oaf_ <" �' y } •; f inlANI iIsw I ! 71 � feil K� r t sf S 1V " a00*00 we a 11 .,., ,.tr `r!�►j .' � t . � r,F�=`: *� � .Tal ��r�rr ' ��rr AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: January 2, 2001 CONSENT CALENDAR: Consideration of an Annexation of the Area Generally Located South of Avenue 52, North of Avenue 62, East of Jefferson and West of the Current City Boundaries and a Sphere of Influence for the Above - Noted Area Plus the Area Between Jackson Street, Van Buren Street, Harrison Street, Avenue 50, and Avenue 62, Including the Area Known as the Kohl Ranch RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Direct staff to initiate the annexation and Sphere of Influence process in conjunction with the current General Plan update at the City's cost, expand the annexation area to Avenue 62 as the southern boundary, implement the appropriate potential solutions noted in the Annexation Analysis and appropriate up to $30,000 from the General Fund Reserve. FISCAL IMPLICATIONS: There would be no fiscal implications if the City chose to have the property owners file for the annexation. However, should the City wish to take the lead and process the annexation, the estimated cost is $50,000. This will require a new allocation of not to exceed $30,000 from the General Fund Reserve and using $20,000 from the Community Development Department line items for a Sphere of Influence and Board of Equalization fees. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On December 21, 2000, the City Council established an annexation boundary which was generally Avenue 52 on the north, Avenue 60 on the south and Jackson Street on the east with the western boundary being the existing corporate limits. The Sphere of Influence was also established which encompassed the remainder of the area 118 P:\JERRY\ccjhAnnex.wpd surveyed (Attachment 1). Council further directed staff to prepare a Preliminary Annexation Analysis (Attachment 2). The annexation study area was expanded southerly to Avenue 62 to add the entire Coral Mountain Specific Plan project. Annexation Analysis The conclusion of the Analysis indicates that funding for the higher levels of municipal services such as enhancement to police, code enforcement, and Public Works maintenance would necessitate the development of revenue generating resort, recreational, and commercial uses in the annexation area. The Analysis. projects a first year General Fund shortfall of $245,900, increasing to $590,150 by the tenth year. However, if the 131.5 acres of neighborhood commercial, mixed commercial and hospitality development designated in the City's draft General Plan is developed, and the balance of the study area develops at the low density (averaging three units per acre) as designated in the City's draft General Plan, the Analysis projects that the area has the potential to generate a $1,420,250 revenue surplus. In addition, the City could offset some of the first ten year shortfall if the Local Agency Formation Commission (LAFCO) conditions the annexation approval on continuing the existing special assessment in the area. The study area also requires substantial capital improvements to elevate roadways to the City's higher standards, as well as additional improvements to meet ultimate (buildout) demands. The Analysis estimates that interim improvements to upgrade roadways to the City's standards could entail a $7.9 million expenditure. Ultimate improvement costs could reach nearly $18.9 million, for a total capital improvement need of $26.8 million. On Page 2 of the Analysis, potential solutions to overcome the above -noted impacts are identified. Sphere of Influence - Annexation Process Generally an application made to LAFCO will require the City to amend its General Plan, prezone the area, conduct the environmental review and submit the LAFCO application with maps and fees. Currently the City is updating its General Plan which includes this annexation and sphere areas. It is anticipated that the Planning Commission would conduct their public hearings in February or March with City Council action in April or May. If directed to start this annexation process, the prezoning of the annexation area could be conducted concurrently with the General Plan update. The environmental review could utilize portions of the General Plan EIR. The LAFCO annexation process could take another six to 12 months. The entire process could take an estimated time of one to one and a half years. {)04 P:\JERRY\ccjhAnnex.wpd v 119 An alternative would be to separate the annexation area from the General Plan update process and conduct independent public hearings for the General Plan and prezoning. This process could lengthen the time line by another four to six months. For clarification, the seven square mile annexation/Sphere of Influence could be completed prior to the conclusion of the larger 15 square mile Sphere of Influence Amendment. The estimated cost for processing a General Plan Amendment, Preannexation Zoning, Annexation, Special District Detachment, County Service Area Annexation, Sphere of Influence, County Survey Review fees, Department of Fish and Game fees, the Board of Equalization, and producing a map for the sphere and annexation is estimated to be up to $50,000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to initiate the annexation and Sphere of Influence process in conjunction with the current General Plan update at the City's cost, expand the annexation area to Avenue 62 as the southern boundary, implement the appropriate potential solutions noted in the Annexation Analysis and appropriate up to $30,000 from the General Fund Reserve; or 2. Direct staff to initiate the Sphere of Influence process, and allow annexations to occur by property owners; or 3. Direct staff to initiate the annexation and Sphere of Influence process in conjunction with the current General Plan update at the City's cost, do not expand the annexation boundaries, and implement the appropriate potential solutions noted in the Annexation Analysis and appropriate up to $30,000 from the General Fund Reserve; or 4. Direct staff to initiate the annexation and Sphere of Influence process separate from the current General Plan update at the City's cost, and expand the annexation area to Avenue 62, and implement the appropriate potential solutions noted in the Annexation Analysis and appropriate up to $30,000 from the General Fund Reserve; or 5. Direct staff to initiate the annexation and Sphere of Influence process separate from the current General Plan update at the City's cost, do not expand the annexation boundaries, and implement the appropriate potential solutions noted in- the Annexation Analysis and appropriate up to $30,000 from the General Fund Reserve; or 120 003 P:\JERRY\ccjhAnnex.wpd 6. Do not initiate the annexation or Sphere of Influence process; or 7. Provide staff with alternative direction. Respectfully submitted, -ry Hhrman mmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Annexation Study Area Map 2. Jackson Street Preliminary Annexation Analysis 121 004 P:WERRY\ccjhAnnex.wpd ATTACHMENTS 005 122 RINI CITY OF LA QU I N.T A ATTACHMENT #2 JACKSON STREET AREA PRELIMINARY ANNEXATION ANALYSIS December 27, 2000 PREPARED BY: ROSENOW SPEVACEK GROUP, INC. 540 NORTH GOLDEN CIRCLE, SUITE 305 SANTA ANA, CALIFORNIA 92705 124 007 PRELIMINARY ANNEXATION ANALYSIS ACKSON STREET AREA TABLE OF CONTENTS Introduction......................................................................................................................................1 Executive Summary and Recommendations...................................................................................1 OperatingFiscal bap octs................................................................................................................ 1 Capital bnpr9zen07t Fiscal Impacts................................................................................................ 2 ExistingSetting................................................................................................................................3 Land Use and Development Potential........................................................................................... 3 Pre -Annexation Services....................................................................................................................5 General Services .............................................. ................................. 5 Cowzty of Rumide General Fund.................................................................................................. 5 OtherService Providers................................................................................................................ 5 Caazty Redecelopment Agency — Desert Ca mnwzities Raladopnent 11raja-t........................................ 5 Soud"n CaadvIla Valley Camnmuty Sens District(SCVCSD) .................................................. 6 SuXnivrid Road District No. 4................................................................................................... 6 C m,ty Waste Resource Managmxw District................................................................................... 7 Coway Smix Area 125 (CSA 125).............................................................................................. 7 Anticipated Post -Annexation Services and Impacts on City..............................................................8 General Fund. ................................................... 8 Rec er zues...................................................................................................................................... 8 Expenchums................................................................................................................................ 8 Gas Tax Fund........ Capital Improvements ........................... Next Steps and Annexation Process ............................... .............................. 8 ................................................. 9 .................................................... 10 -f 2 3 008 C:\MYDATA\WPDOC$\REPORT .DOC PRELIMINARY ANNEXATION ANALYSIS ACKSON STREET AREA INTRODUCTION The City of La Quinta ("City") is contemplating annexation of certain territories east of the City limits to Jackson Street ("Study Area"). The Study Area generally located south of Avenue 52 and north of Avenue 62, between the existing City limits and Jackson Street, and incorporates approximately 7.2 square miles in unincorporated Riverside County ("County"), as depicted on Exhibit 1. Less than half of the Study Area is within the City's Sphere of Influence, which would need to be amended for an annexation to occur. If an annexation effort is pursued, the City must submit an application to the Riverside County Local Agency Formation Commission ("LAFCO"), which would include an analysis of the annexation proposal's fiscal impacts. This report presents a preliminary analysis of the fiscal impacts of annexation. Rosenow Spevacek Group, Inc. ("RSG") has developed this report to assist the City in assessing the effects of annexation and to outline a course of action to pursue the effort. EXECUTIVE SUMMARY AND RECOMMENDATIONS RSG's analysis concludes that, because of the City's significantly higher levels of municipal services, annexation of the Study Area would provide widespread service enhancements to current and future Study Area residents and businesses. Areas of acute service enhancements include police, code enforcement, and public works maintenance. However, funding the City's higher service levels would necessitate development of revenue -generating resort, recreational and commercial uses in the Study Area. The fiscal impacts of annexation of the Study Area are summarized below: OPERATING FISCAL IMPACTS ISSUE: Approximately 88% of the Study Area is within the County's Desert Communities Redevelopment Project Area. As the Study Area builds out, the County Redevelopment Agency would receive the majority of Study Area property tax revenue. The City could offset some of this shortfall if LAFCO conditions its annexation approval on continuing the existing special assessments in the area. However, without the additional property tax revenues, the City will need to rely on commercial and hospitality development in the Study Area to generate sufficient revenues to support municipal service costs at buildout. FISCAL IMPACT: RSG projects a first year General Fund shortfall of $245,900, increasing to $590,150 by the tenth year. However, if the 131.5 acres of neighborhood commercial, mixed commercial and hospitality development designated in the City's General Plan is developed, and the balance of the Study Area develops at the low density (averaging 3 units per acre) as designated in the City's draft General Plan, RSG projects that the Study Area has the potential to generate a $1,420,250 revenue surplus. 126 ROSENOW SPEVACEK GROUP, INC. 1 PRELIMINARY ANNEXATION ANALYSIS r, DECEMBER 27, 2000 CITY OF LA QUINTA V 0 9 ■ POTENTIAL SOLUTIONS: Amend City's Sphere of Influence to include entire Study Area, but annex areas incrementally as they develop to ensure that offsite improvements are developed to the City's standards, as well as to limit service costs. ■ Negotiate with the County Redevelopment Agency to obtain future property tax revenues to support operational or capital improvement costs in the Study Area. ■ Ensure that as a condition of its approval, LAFCO's mandates that existing special assessments levied by Southern Coachella Valley Community Services District are transferred to the City. Formulate a Citywide municipal services plan that evaluates the most cost effective means to locate and staff public safety personnel in order to service the significantly larger geographical area of the City. Increase lodging, resort, and golf uses to expand and diversify the sources of General Fund revenues within the Study Area. Maintain a balanced community, through low density residential development (the draft General Plan appropriately proposes 2-4 units per acre for most of the Study Area) supported by a commensurate level of commercial and other revenue -generating uses. CAPITAL IMPROVEMENT FISCAL ROPACTS ISSUE: The Study Area requires substantial capital improvements to elevate roadways to the City's higher standards, as well as additional improvements to meet ultimate (buildout) demands. ■ FISCAL IMPACT: RSG estimates that interim improvements to upgrade public roadways to the City's standards could entail a $7.9 million expenditure. Ultimate improvement costs could reach nearly $18.9 million, for a total capital improvement need of $26.8 million. ■ POTENTIAL SOLUTIONS: Negotiate with the County Redevelopment Agency to obtain future property tax revenues to support the $7.9 million of interim capital improvement costs in the Study Area. Include entire Study Area into City's Sphere of Influence, and enter into a pre - annexation agreement with the County that provides the City the authority to review Study Area development proposals and annex such properties as they develop ■ Adjust City's Development Impact Fee program to fund $18.9 million of ultimate improvements caused by future development. 12'7 ROSENOW SPEVACEK GROUP, INC. 2 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 27, 2000 CITY OF LA QUINTA f (� 10 EXISTING SETTING The Study Area is approximately 4,592 acres in size, and contains an estimated 200 residents. Major land uses in the Study Area are vacant and agricultural uses. There are very few residential or commercial uses in the area. Based on land use information from the Riverside County Assessment Roll, RSG estimates that there are approximately 92 residential units in the Study Area; many of these residential units are housing related to on -site agricultural operations. LAND USE AND DEVELOPMENT POTENTIAL The Study Area is generally undeveloped, and the overwhelming majority of the Study Area is designated as low density residential in the City's proposed General Plan land use plan. Currently three specific development projects are progressing in the Study Area. These three projects, which are analyzed in this Study, are summarized below. The Palms: A 96-unit residential development oriented around an 18-hole golf course'. The golf course was completed in late 1999, and residential lots and a small number of tract homes have recently begun development. RSG anticipates buildout of the residential component within three years. Coral Mountain Specific Plan: Based on the Coral Mountain at La Quinta Specific Plan, this 1,251-acre development involves 592.7 acres units of low and medium density residential housing, two 18-hole golf courses, one 9-hole golf course, 8.4 acres of resort commercial (presumably a hotel), and 19.1 acres of commercial uses. The Coral Mountain Specific Plan envisions a 10-year buddout; though no groundbreaking has yet been announced for this project, the Specific Plan indicates that development of Phase 1 would begin in 2001. Desert Club Project: Staff is in receipt of a preliminary proposal for development of a 240 acre project west of Madison Street, between Avenue 52 and 53. The proposal entails 200- acres, consisting of an18 hole public golf course, and a 200 room vacation rental component. This project is located outside the County Redevelopment Project Area, so the City would be entitled to its share of property tax revenue generated from this development. RSG has assumed that this project would be completed within the next 3 years. This Study assumes the three development proposals are completed within the 30-year perspective of the annexation analysis. In total, these developments account for roughly one fourth of the total Study Area. The balance of the Study Area has been assumed to build out pursuant to the City's draft General Plan land use plan, which provides for a substantial amount of residential low density development. Table 1 below summarizes RSG's development assumptions used in this study. 1 Based on conversations with City and County staff. 128 ROSENOW SPEVACEK GROUP, INC. 3 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 27, 2000 CITY OF LA QUINTA 01 1. TABLE I - ASSUMED LAND USE PLAN Year 1 Year 5 Year 10 Buildout Acreage at Buildout (2001-02) (2005-06) (2010-11) (2030-31) Projected Population 200.0 1,850.0 4,300.0 22,900.0 Residential Units 92.0 926.0 2,157.0 11,462.0 3,492.7 76% Low Density (2 - 4 du/ac) (Units) 96.0 96.0 8,736.0 2,900.0 63% Specific Plan MDR (2 - 5 du/ac) (Units) 150.0 701.0 992.0 286.0 6% Specific Plan MHR (5 - 8 du/ac) (Units) 680.0 1,360.0 1,734.0 306.7 7% Commercial Square Footage / Units 131.5 3% Mixed Commercial (KSF) 33.8 578.3 53.1 1 % Neighborhood Commercial (KSF) 544.5 50.0 1 % Timeshares (Units) 200.0 200.0 200.0 20.0 0% Specific Plan - Commercial/Hotel (Units) - - 200.0 8.4 0% Other 968.0 21 % Golf Courses (three 18-hole, one 9-hole) 36.0 45.0 45.0 742.0 16% Public Golf Course (Holes) 18.0 18.0 18.0 200.0 4% Parks (Acres) 20.0 20.0 20.0 20.0 0% Specific Plan - Miscellaneous (Acres) 6.0 6.0 6.0 0% TOTAL ACREAGE 4,592.2 100% Commercial Square Footage / 1,000 Res. Units Study Area (KSF) - 16.0 98.0 City of La Quinta - Jan. 2000 (KSF) 113.0 1/ Based on City of La Quinta Draft General Plan, Coral Mountain Specific Plan, and discussions with City staff. Based on the buildout assumptions included in this study, RSG projects that the Study Area will contain approximately 98,000 square feet of commercial space for every 1,000 residential units. By comparison, the City currently has 113,000 square feet of commercial space for every 1,000 units. If the City annexes the Study Area, the City will need to facilitate development of commercial and other revenue generating uses, as it has within the current City limits, to support operating costs in the Study Area. 123 ROSENOW SPEVACEK GROUP, INC. 4 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 27, 2000 CITY OF LA QUINTA 01 `,2' PRE -ANNEXATION SERVICES Several agencies provide the municipal services to the Study Area, as described below: GENERAL SERVICES COUNTY OF RIVERSIDE GENERAL FUND The County's General Fund provides most essential operational services in the Study Area. These services include basic law enforcement, plannuig/building, public works, and general government. There are no park or recreational facilities currently in the Study Area. The merged Desert Communities Redevelopment Project Area has an acute impact on municipal revenues generated within the Study Area. Because 88% of the Study Area is located within the boundaries of the County's Desert Communities Redevelopment Project Area, the County's General Fund generates relatively few revenues to support service costs in this portion of the Study Area. Since 1986-87, all property tax revenue growth is collected by the County Redevelopment Agency. RSG could not find any evidence of significant sources of taxable sales in the Study Area. No lodging facilities exist, so there are no sources of transient occupancy tax revenues. Other revenue sources are currently minimal, in that the area does not have a significant level of population or economic activity to generate state subventions, gas tax monies, or other tax revenues. Upon annexation, the City would be responsible for all municipal services provided by the County General Fund. Revenues would be shifted to the City pursuant to the Master Property Tax Agreement (City Council Resolution 83-28). The Master Property Tax Agreement provides that 25% of the County's property tax levy (outside the Redevelopment Project Area boundaries) is to be shifted to the City of La Quinta; all other tax revenues (sales, property transfer, etc.) are transferred to the City in their entirety. OTHER SERVICE PROVIDERS COUNTY REDEVELOPMENT AGENCY - DESERT COMMUNITIES REDEVELOPMENT PROJECT On December 22, 1986, the County Board of Supervisors adopted the Redevelopment Plan for Desert Communities Redevelopment Project, thereby entitling the County's Redevelopment Agency to collect all future property tax revenue growth in the Project Area. The Project Area, which includes the merged Redevelopment Project Area No. 4 and the Airports-1998 Project Area, is comprised of numerous noncontiguous areas located throughout the County, totaling 26,809 acres. About 4,000 acres of the Project Area are located in the Study Area, including property between the La Quinta city limits and Jackson Street, from Avenue 54 to Avenue 62. The County's Redevelopment Agency retains all property tax revenues in excess of amounts received in 1986-87. Upon annexation, tax increment revenue from any new development, increases in property values, or property sales within the Project Area would not be paid to the City. The Redevelopment Law provides that the County would retain redevelopment authority in this portion of the Study Area unless the City and County negotiated alternative arrangements. The City could negotiate with the County to capture all or a portion of the tax increment from the annexed area in exchange for the City to assume some redevelopment responsibilities. One of the issues that could arise during discussions with the County Redevelopment Agency could be the 1997 Tax Allocation Bond covenants that effectively prohibit the Agency from removing more than 10% ROSENOW SPEVACEK GROUP, INC. DECEMBER 27, 2000 130 PRELIMINARY ANNEXATION ANALYSIS CITY OF LA QUINTAL, 13 of the land area from the Project Area. Ten percent of the Project Area would equal approximately 2,681 acres, which is significantly less than the 4,000 acres located within the Study Area. As a result, a more realistic goal may be for the City to discuss pass through of a portion of the prorata property tax increment revenues generated by this area after debt service on the Agency's 1997 Bonds. SOUTHERN COACHELLA VALLEY COMMUNITY SERVICES DISTRICT (SCVCSD) Formed as an independent district by referendum in 1985, the SCVCSD provides supplemental sheriff services to the Study Area and greater Southern Coachella Valley region. Study Area properties located between Avenue 53 and Avenue 60 are within the boundaries of the SCVCSD. Funding for the SCVCSD is provided through a combination of a special assessment and solid waste franchise fees. The special assessment is generated by taxes levied on all parcels in the district's jurisdiction, based upon the following formula: $1.00 per acre, with a minimum charge of $20 per parcel, plus ■ $66.00 per residential unit or $86.00 per nonresidential unit A recent SCVCSD budget anticipated collecting a total of $525,000 in special assessment tax revenues, of which RSG estimates that approximately $8,000 (1%) is generated from the Study Area. In addition, the SCVCSD collects $40,000 in solid waste district franchise fees for the entire SCVCSD territory. Approximately 95% of all SCVCSD revenues collected fund the supplemental sheriff contract, with the remaining 5% used to support administrative costs of the district. In the event that the City annexes the Study Area, the City would assume responsibility for sheriff services and collection of franchise fees. Based on a December 1999 Attorney General opinion, the special assessment levied by the SCVCSD could be transferred to the City if it is a condition of LAFCO's approval. Assuming the LAFCO conditions its approval accordingly, RSG estimates that the City could collect special assessments amounting to $8,000 in year 1, increasing to $31,000 by year 5, $66,000 by year 10, and $755,000 upon buildout. SUPERVISORIAL ROAD DISTRICT NO.4 The County Transportation Department also collects a small amount of property tax revenue from the Study Area for maintenance and construction of roads. Like all other taxing agencies within the boundaries of the Redevelopment Project Area, the majority of the Road District's 1.0% share of the property tax levy is retained by the County's Redevelopment Agency. The only revenue collected by the Road District within the Study Area is limited to the areas outside the Redevelopment Project Area boundaries (areas north of Avenue 54), and a minimal amount of property taxes on the base year (1986-87) assessed value of the properties within the Redevelopment Project Area. Upon annexation, the City would be responsible for funding and undertaking road maintenance activities in the Study Area. 2 State Attorney General Lockyer Opinion No. 99-602, issued on October 6, 1999, which concluded that the voter requirements of Proposition 218 do not apply to annexation of territory to a local agency, if a local agency formation commission conditions its approval that the subject agency levy or fix and collect a previously established and collected tax, benefit assessment, or property - related fee or charge on parcels being annexed. 131 ROSENOW SPEVACEK GROUP, INC. 6 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 27, 2000 CITY OF LA QUINTA 01 4 COUNTY WASTE RESOURCE MANAGEMENT DISTRICT The County Waste Resource Management District appears on the County Auditor -Controller's breakdown of taxing agencies for the Study Area. According to the Executive Officer of LAFCO, this Waste Resource Management District currently functions as a department of the County to handle dumping and waste disposal. The Waste Resource Management District does not collect any property tax or special assessment revenues. Upon annexation, the City would need to detach the annexed area from the boundaries of the Waste Resource Management District. COUNTY SERVICE AREA 125 (CSA 125) Governed by the County Board of Supervisors, CSA 125 provides street lighting and street light maintenance services to the entire Study Area, as well as other outlying areas in the County. Through 1997, a portion of the general property tax levy funded CSA 125. However, in 1997, the electorate voted 55% to 45% to reallocate property taxes from CSA 125 to the County General Fund, a decision which seems to indicate a desire to turn off street lights rather than reduce property taxes, since CSA 125 received its revenue from the basic 1% tax levy. As a result, CSA 125 will continue to use its remaining fund balance to operate street lights in the Study Area, until the fund balance is exhausted in approximately 2 years. After the CSA 125 fund balance is eroded, the County Board of Supervisors has the discretion to cease funding light operations and have the lights turned off. If the City elected to annex the Study Area, the City would be responsible for street light operations and maintenance, and would need to detach this area from CSA 125. Given the apparent desire of the current residents and property owner to have the lights inoperable, RSG has assumed that the City will not face any maintenance or operating costs associated with street lights in the Study Area. 132 ROSENOW SPEVACEK GROUP, INC. 7 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 27, 2000 CITY OF LA QUINTA 0 5 ANTICIPATED POST -ANNEXATION SERVICES AND IMPACTS ON CITY Upon annexation, the City of La Quinta would be responsible for providing all municipal services to the annexed area. This report analyzes the forecasted marginal or incremental cost of City services, as well as the revenues that could be reasonably expected to fund such services. The funds impacted by annexation include the General Fund, Gas Tax and Capital Improvements Funds. A summary of these revenue and expenditure impacts projected in the first, fifth, tenth and buildout years of annexation is presented in Table 1. GENERAL FUND With the exception of road maintenance, most operational services would be provided through the City's General Fund. Revenues and expenditures projected for the Study Area are enumerated below. REVENUES Table 2 projects impacts to General Fund revenues. Upon development of the Palms clubhouse and other retail establishments, sales taxes could become a primary revenue source in the Study Area, as well as other per capita revenues such as motor vehicle license fees. As described earlier, most property taxes from the Study Area are retained by the County Redevelopment Agency. The market viability of commercial uses in the Study Area merits further investigation, given the fact that the majority of this space is concentrated in developments that have not progressed beyond the planning stage. Other sources of General Fund revenues include franchise taxes, document transfer taxes, AB 939 recycling fees, Proposition 172 supplemental sales taxes, fines and forfeitures, sales of publications and maps, and property transfer taxes. Other revenues not specifically identified in Table 2 (such as fees and licenses) are offset by service costs and excluded from this analysis. EXPENDITURES Estimated annual General Fund expenditures are itemized in Table 3. The major operating expenditure for the Study Area would be police services provided through the City's contract with the County Sheriff. Based on discussions with the Sheriff's department, the City enjoys a significantly higher level of service than the Study Area. Currently, the Sheriff provides approximately 1 beat (about 5 officers) to the entire 101,000-acre SCVCSD area. Upon annexation, the Sheriff Department recommends that the City add at least 1 officer to provide adequate coverage and responsiveness in the Study Area. Additional officers would be needed as the Study Area builds out; RSG has developed cost assumptions for the Sheriff's contract based on discussions with Department personnel. Other General Fund operating expenditures relate to City Clerk, Finance, Community Services, Building and Safety, Community Development, and Public Works maintenance functions. RSG's assumed service enhancements for these areas include incremental staffing and supplies increases to absorb the impact of the increased service demands from the annexed area. GAS TAX FUND Upon annexation, the City's Gas Tax Fund would be entitled to state subventions pursuant to Sections 2105, 2106, 2107, and 2017.5 of the Streets and Highways Code. These revenues are apportioned to the City by the state on a per capita basis, except for Section 2107.5 subventions, which are determined by population 133 ROSENOW SPEVACEK GROUP, INC. 8 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 27, 2000 CITY OF LA QUINTA 01 F thresholds. These funds could be employed by the City to underwrite road maintenance projects either in the annexed area, or elsewhere in the City. Table 4 summarizes annual Gas Tax Fund revenues. CAPITAL IMPROVEMENTS The City Public Works department conducted a roadway analysis of portions of the Study Area in September 1999; RSG utilized these assumptions to ascertain the costs of road improvements based on the 15 miles of public roads in the Study Area. This analysis characterized public street improvement needs into two categories. The first is referred to as the "Interim Condition" which would result in improvements that elevate the condition of existing traffic lanes to the City's higher standards. Interim Condition improvements do not involve increasing of roadway capacity. The second category is the "Uhimate Condition" which involves improvements to increase capacity to accommodate future buildout. Together, the Interim Condition and Ultimate Condition improvements result in the total cost of roadway improvements in the Study Area. Currently, the City does not have a funding mechanism to construct these improvements. In general, RSG understands that the City may fund some of these costs through development exactions pursuant to the City's Development Fee Program. The extent that the Development Fee can accommodate these costs is not known at this time. Any shortfalls in Development Fees would either need to be deferred, or made up by the City, through other resources (such as state and federal grants and road fund revenues) used to fund capital improvements throughout the City. Indeed, the Study Area does not generate surplus operating revenues that can be pledged to meet infrastructure program needs in the Study Area. 134 ROSENOW SPEVACEK GROUP, INC. 9 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 27, 2000 CITY OF LA QUINTA 0 1 1 l NEXT STEPS AND ANNEXATION PROCESS If the City desires to pursue annexation of the Study Area, RSG recommends that the City first consider the market viability of revenue generating uses in the Study Area, such as hotels and revenue -generating retail space. These uses will be necessary to ensure that the City General Fund collects sufficient revenues to offset service costs. Otherwise, development of service -demanding residential uses will significantly curtail the ability of the City to meet service needs, and the City could be forced to consider a reduction in services in the Study Area, or an increase in taxes to support service costs. Fortunately, by annexing areas now, the City can influence land use policies in the Study Area. If the City desires to proceed with an annexation application, the City would need to do the following: 1) Amend the City's Sphere of Influence to include the proposed annexed area. 2) Enter into a pre -annexation agreement with the County of Riverside to provide the City the ability to review future development proposals, and facilitate future annexations of the Study Area as the area builds out. 3) Enter into negotiations with the County Redevelopment Agency to obtain a portion of the Redevelopment Project Area tax increment revenue attributed to the Study Area. 4) Secure the existing SCVCSD special assessments as a condition of annexation. 5) Prepare a plan for services that assesses current service providers, current City service levels, and the City services to be extended. 6) Prepare and submit a fiscal impact analysis that assesses the annexation's effects on both the City and the County. 7) Submit to LAFCO a reorganization application that includes the detachment of the Study Area from CSA 125 and County Waste Resource Management District. 8) Conduct at least one public workshop to discuss the annexation proposal with affected residents. 1.3J ROSENOW SPEVACEK GROUP, INC. 10 PRELIMINARY ANNEXATION ANALYSIS 018 DECEMBER 27, 2000 CITY OF LA QUINTA EXHIBIT 1 Jackson Street Annexation Study Area N Vi I Mar Via Tri B it LL � 2 Calla o LBO 9-Way Ca m 53 m F I e Oe e Bec r e e D Oa nt 5th Ave e EI i ehum m g San c� S m 5-Ave f S2 -T %th t a 2 m Kalil�R 3 Calk Co Wlh A\v. N 62nd Ave ® 1996 GeoSysteI Global Corp. and Pro CD, Inc. TABLE 2 - PROJECTED GENERAL FUND REVENUES (Current Dollars) Year 1 Year 5 Year 10 Buildout (2001-02) (2005-06) (2010-11) (2030-31) TAXES PROPERTY TAX 25,000 30,000 30,000 380,000 SVC CSD SPECIAL ASSESSMENTS 8,000 31,000 66,000 755,000 DOCUMENT TRANSFER TAX 2,100 21,000 48,900 129,850 SALES TAX - - 59,150 1,964,900 PROPOSITION 172 SALES TAX - 1,500 49,100 TRANSIENT OCCUPANCY TAX - 450,000 450,000 900,000 FRANCHISE TAX 2,900 26,650 62,000 330,200 SUBTOTAL 38,000 558,650 717,550 4,509,050 LICENSES AND FEES BUSINESS LICENSE - - 3,000 107,000 SALE OF MAPS & PUBLICATIONS 50 350 800 4,150 SUBTOTAL 50 350 3,800 111,150 INTERGOVERNMENTAL MOTOR VEHICLE IN -LIEU 650 6,000 13,950 74,200 FINES & FORFEITURES 700 6,600 15,350 81,800 AB 939 (RECYCLING FEES) 1,100 10,350 24,050 128,100 SUBTOTAL 2,450 22,950 53,350 284,100 INTEREST EARNINGS - 1,000 55,000 TOTAL REVENUE 40,500 582,950 774,700 4,959,300 TOTAL EXPENDITURES (Table 3) (286,400) (544,750) (1,364,850) (3,539,050) NET GENERAL FUND REVENUE (245,900) 38,200 (590,150) 1,420,250 137 020 TABLE 3 - PROJECTED GENERAL FUND EXPENDITURES (Current Dollars) Year 1 Year 5 Year 10 Buildout (2001-02) (2005-06) (2010-11) (2030-31) PUBLIC SAFETY SHERIFF'S CONTRACT 216,500 378,850 928,650 3,007,550 GENERAL GOVERNMENT LEGISLATIVE CITY MANAGER ECON. DEV. CONTRACT SERVICES ECON. DEV. ALL -OTHER SUBTOTAL CITY CLERK SERVICES AND SUPPLIES ALL OTHER SUBTOTAL FINANCE FISCAL PERSONNEL FISCAL SERVICES AND SUPPLIES FISCAL CAPITAL EQUIPMENT CENTRAL SVCS-SVCS AND SUPPLIES CENTRAL SVCS-ALL OTHER SUBTOTAL COMMUNITY SERVICES DEPARTMENT ADMINISTRATION RECREATION SENIOR CENTER SUBTOTAL BUILDING & SAFETY ADMINISTRATION CODE COMPLIANCE ANIMAL CONTROL BUILDING & SAFETY -ALL OTHER SUBTOTAL COMMUNITY DEVELOPMENT LAFCO PROCESSING COSTS PLANNING (NET) SUBTOTAL PUBLIC WORKS ADMINISTRATION DEVELOPMENTITRAFFIC CAPITAL PROJECTS STREET MAINTENANCE LANDSCAPE & LIGHT MAINTENANCE SUBTOTAL TOTAL EXPENDITURES 400 3,800 8,850 47,000 400 3,800 8,850 47,000 - - 39,650 39,650 - - 5,000 5,000 - - 50,000 50,000 - 94,650 94, 650 - 54,150 54,150 - 10,000 10,000 - - 33,650 33,650 - 97,800 97,800 - - 58,200 58,200 550 5,150 12,000 63,950 550 5,150 70,200 122,150 10,000 - - - - 34,250 34,250 34,250 10,000 34,250 34,250 34,250 - 1,500 1,500 1,500 - 54,500 54,500 54,500 58,950 66,700 74,450 79,650 58,950 122,700 130,450 135,650 286,400 544,750 1,364,850 3,539,050 133 021. TABLE 4 - PROJECTED GAS TAX FUND REVENUES (Current Dollars) Year 1 Year 5 Year 10 Buildout (2001-02) (2005-06) (2010-11) (2030-31) REVENUES SECTION 2105 1,100 10,350 24,050 128,100 SECTION 2106 800 7,500 17,400 92,750 SECTION 2107 1,450 13,350 31,050 165,400 SECTION 2107.5 - - - 1,000 TOTAL REVENUES 3,350 31,200 72,500 387,250 139 02^ T4ht 4 aCP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 2, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of the Community Park Design PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History: June 1, 1990: The City of La Quinta's Redevelopment Agency purchased 18.66 acres on the northeast corner of Adams Street and Avenue 46 (renamed Westward Ho Drive) for $933,000 for the purpose of developing a community park site. October 1992: Purkiss-Rose-RSI (consultant) presented a Design Development Report on Community Park North. The name Community Park North was given to this project for identification purposes only. December 1, 1992: The City Council conducted a study session to discuss the Community Park North (park site), at which time staff recommended that the design presented by Purkiss Rose-RSI be processed through the Design Review Board and Planning Commission. The Design Review Board, at their December 2, 1992 meeting, recommended approval of the park site plan to the City Council. At the December 8, 1992 Planning Commission meeting, the park site plan was reviewed by the Commission and approved as submitted. 140 January 19, 1993: The City Council accepted and approved the Design Development Report and Master Plan for the park site. October 5, 1999: The City Council and Redevelopment Agency approved an agreement with the Coachella Valley Water District to locate a half acre well site on the northwest corner of the park site. January 18, 2000: At the City Council meeting, it was determined that the Community Park North Master Plan should be updated to reflect the needs of the community. At this meeting, it was also determined that the word "North" should be removed from the name of the park. Hence, the identification label for the park from this date forward is the Community Park. The City of La Quinta has an official park naming policy which was adopted by the City Council on January 3, 1995. Once the park amenities have been identified and approved by the City Council, staff will begin the park naming process for this location. The process involves soliciting public input regarding recommendations for park names. An specific time period can be established for public input. Once public input has been received, the Community Services Commission will review the submitted recommendations. After the Commission's review, a recommendation from the Commission will be presented to the City Council for consideration. It is anticipated that the park site will receive its official name before the park site construction is complete. December 13, 1999: The Riverside County Fire Department requested two acres of property located on the southwest corner of the Community Park site to be reserved for a fire station. A letter indicating such is provided as Attachment 1 . February 1, 2000: The City Council authorized staff to negotiate a Professional Services Agreement with Purkiss-Rose-RSI to update the current Community Park Master Plan. March 7, 2000: The City entered into a Professional Services Agreement with Purkiss- Rose-RSI to provide the Community Park Master Plan update. June 7, 2000: The first public meeting was held on June 7, 2000 in which approximately 350 people attended. This meeting was held to obtain public input regarding the amenities the community would like to see included at the park. Several amenities were requested by the public including a skate park, dog park, soccer fields, baseball fields and walking path. July 2000: The City Council appropriated $2,000,000 from the Parks and Recreation portion of the Development Impact Fees in the 2000-01 Capital Improvement Program to develop the first phase of the Community Park. The City also received notification from Assemblyman Battin's office that the City had been awarded $500,000 from the youth soccer/baseball facilities segment of the Safe Neighborhoods and Parks Bond Act (Proposition 12). These funds can be used only for the design and construction of youth soccer/baseball facilities. 141 The definition of youth soccer/baseball facilities for expenditure of the Proposition 12 funds will allow for one youth soccer and/or baseball facility to be built. Should the S:\Community Services\CCReports\CC.087.wpd 0 0 2 park site plan contain at least one soccer and/or baseball facility, the Proposition 12 funds can be used to pay for the cost of that portion of the design and construction of the park site. There is an application form that must be submitted to the California Department of Parks and Recreation for reimbursement once the facilities have been awarded for construction. The amount of funds allocated to the construction of the park site during fiscal year 2000-01 from the Capital Improvement Program is $2,000,000 and Proposition 12 funds may provide $500,000 for a total of $ 2, 500,000. October 25, 2000: The second public meeting was held with approximately 300 people in attendance. The amenities listed at the first meeting were repeated at the second meeting. A list of public desires and concerns from both public meetings was complied by Purkiss-Rose-RSI and is provided as Attachment 2. The concerns from residents that live adjacent to the park site include the affects the lights and noise from lighted soccer/baseball fields, the noise associated with emergency vehicles from the fire station and the park site should have amenities that meet the needs of several elements of the community. November 13, 2000: The Community Services Commission (Commission) reviewed the public meeting desires and concerns at their November 13, 2000 meeting. From this list, the Commission provided a list of amenities that the Commission would like to see at the Community Park. The minutes from the Commission's meeting are provided as Attachment 3. The amenities that the Commission recommended to be included in the Community Park design include the following: ■ Skate/BMX Park ■ Lighted Sports Fields ■ Soccer ■ Baseball ■ Concession Stand/Restrooms ■ Playgrounds ■ Tot Lot ■ Older Child Lot ■ Swings ■ Picnic Area to be reserved for Parties & Bounce Houses ■ Walking path around. perimeter of the park ■ Par course (exercise stations) ■ Walkway from the homes north of the park to the High School ■ "Jumping Waters" amenity ■ One basketball court -possibly lighted Other improvements the Commission would like to see located near the Community Park include removing the wall separating the retention basin and park site at the northeast corner of the site and using the basin as a grass volleyball court. 149 S:\Community Services\CCReports\CC.087.wpd 003 The Commission also has recommended that the following amenities be developed in addition to the Community Park site: the City to provide lights at the High School tennis courts instead of building additional courts and develop at least two pet parks: one near the Community Park and one near the Cove. December 11, 2000: From the Commission's recommendations for amenities at the park, Steve Lang of Purkiss-Rose-RSI developed three concepts for the Commission's review at the December 11, 2000 Community Services Commission meeting. The Commission reviewed the concepts as presented by Mr. Lang. These concepts are provided as Attachment 4. After some discussion, the Commission chose Concept #2 with modifications. The modifications to Concept #2 include the following: ■ Move the tot lot to the west of the current location ■ Locate a picnic area between the tot lot and the baseball fields ■ Locate a skate park between the well site and fire station ■ Enlarge the baseball fields to a 240 foot outfield ■ Locate a basketball court near the southeast corner of the park ■ Incorporate walking path and par course around the perimeter of the park ■ Add a "Jumping Waters" amenity to the park Mr. Lang then revised Concept #2 and has labeled this revised plan Concept #4. This concept is provided as Attachment 5. The conceptual plans are provided for the City Council's consideration at this time. The Council may desire to prioritize the amenities to be included at the park site. The essential elements required for the park site independent of amenities include: street improvements on both Adams and Westward Ho, to include an additional full traffic lane, shoulder, curb, gutter and sidewalk; off-street parking areas; and a restroom facility. These amenities are identified in the City's General Plan and the Parks and Recreation Master Plan. These documents are on file with the City Clerk's office. Once the amenities for the park site have been identified and prioritized by the City Council, the consultant can incorporate these amenities into a final Master Plan. In addition to the amenities, the costs associated with each of the improvements will be included as a part of the final Master Plan for City Council consideration. During final consideration of the Master Plan, the City Council may wish to determine the phasing of park improvements, based upon the available funding. Future Fire Station: 143 The park design concepts have incorporated the request by the Riverside County Fire Department for two acres for a fire station. Should the City Council determine that the fire station should be located to another site, the park design concept will be 004 S:\Community Services\CCReports\CC.087.wpd revised to reflect that change. There are currently two fire stations within the City limits of La Quinta: Station 32 in the Cove area, and Station 70 at PGA West. Northern portions of the City are served by stations in Indio and Indian Wells. Attachment 6 depicts the locations of the aforementioned fire stations serving La Quinta. The circle around each station approximates a five minute response area. Attachment 7 depicts the response areas for the aforementioned stations and Station 31 (located on Ave. 42 in Bermuda Dunes). This station was recently downgraded by the County to a volunteer only station. Due to mutual aid requirements, each of these stations served the northern portion of the City similar to the PGA West station serving the unincorporated areas surrounding the southeast areas of the City of La Quinta. As the Attachments show, the majority of the northern portion of the City is outside the five minute response time of any station. It was generally acknowledged that a new station was needed to serve that rapidly growing residential area as well as to protect the Highway 1 1 1 Corridor. However, the County's recent decision to eliminate paid personnel from Station 31 has exacerbated the situation, and has placed this issue in the forefront of discussions with County Fire. Staff will be bringing the entire issue of fire protection and emergency medical response before the City Council in the near future. However, in order to keep the current park design project on track, it is necessary to determine if the fire station will be located at the Westward Ho and Adams site. Optimally the Riverside County Fire Department/California Department of Forestry (CDF) would like to have a two acre site for the station. The City/RDA owns three parcels of land in the City that could accommodate a fire station. Those sites are depicted with the approximate five minute response time area in the following Attachments: 1. Westward Ho and Adams, 18 acres, (Attachment 8) 2. Adams and 47th , 10 acres, (Attachment 9) 3. Adams and 481h , approximately 34 acres, (Attachment 10) CDF staff has expressed a preference for the Westward Ho and Adams site for the reasons contained in Attachment 11. CDF and Riverside County Fire staff will be present at the study session to answer any questions the City Council may have regarding this issue. Conclusion: Once the City Council reviews the concepts and provides comments, these comments will be incorporated into the draft park design. This draft park design and the associated environmental studies will be reviewed by the Planning Commission. The City Council will then consider certifying the environmental documentation anf44 approving the final park design. 065 S:\Community Services\CCReports\CC.087.wpd Ily submitted, Horvitz; Community Services Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. Letter from the Riverside County Fire Department Regarding Property at the Community Park Site 2. Community Meeting Notes of June 7 and October 25 3. Community Services Commission Minutes, November 13, 2000 4. Concepts # 1, #2, #3 5. Concept #4 6. Map Depicting Current Fire Station Coverage 7. Map Depicting Coverage Prior to Station 31 Conversion to Volunteer Only 8. Map Depicting Future Coverage With Fire Station Located at Park Site 9. Map Depicting Future Coverage With Fire Station Located at Adams Street and Avenue 47 10. Map Depicting Future Coverage With Fire Station Located at Adams Street and Avenue 48 11. Letter from CDF Regarding Preference for Location of Future Fire station 1475 0 6 6 S:\Community Services\CCReports\CC.087.wpd RIVERSIDE COUNTY FIRE DEPARTMENT In cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, Califom ATTACHMENT 1 December 13, 1999 _ James M. Wright Fire Chief Proudly serving the Tom Genovese, City Manager urancop°rated City of La Quinta areas of Riverside County and the 78-495 Calle Tampico Cities of: La Quinta, California 92253 Banning Dear Tom: Beaumont 4. Cahmesa This letter is in response to your inquiry concerning a parcel of land for a future • fire station site in the Community Park North. It is the recommendation of the Canyon Lake Fire Department that a minimum of two acres be reserved for a future fire station Coachella for the North La Quinta area. As you are aware from previous conversations, 4• the growth and continued increase in service demand for this area, a fire station Desert Hot Springs is certainly necessary to assure adequate protection for both commercial and Indian Wells residential developments in your city. 0.- To provide safe and appropriate emergency vehicle access for entering and Lake Elsinore leaving the station, our first priority for a station site would be the corner of Adams and Westward Ho. Our second choice would be a site on Adams north La Quinta . of the proposed parking lot. Moreno Valley We look forward to working with the City of La Quinta in making this needed Palm Desert public safety facility a reality as soon as possible. Please contact Chief Penis Mclaughlin or myself if you have additional information. Rancho Mirage Sincerely, San Jacinto Temecula JAMES M. WRIGHT Board of Supervisors County Fire Chief Bob Busts, �. Disu-ict 1 JMW:db Jahn Tavaglione, / District cc: Tom Hartung, Director of Building and Safety Am Venable, Dmt is t 3 Roy Wilson, Distric! 4 Tom Mullen, District 5 14 r FRJ1 FA'r, N0. : ATTACHMENT 2 plfrklssoyose0 a "" TS1 La Quinta Park Community Meeting June 7, 2000 Desucs • Skate Park (Beginner, Intermediate, Shaded, Lighted) • Pet Park • More Sports Fields • Bike Park • Community Center • Teen Facilities • Baseball Fields • Soccer Fields / Practice fields • Lighted Fields • Open Space • Sensitive Limited Lighting • Prated parking • Independent Fields • Plastic Play Equipment (heat concerns w/ metal) • Shaded Bleachers • Mist System • Park Waiting Area /Planned Pick Up Area • Small Outside Stage Area • Art Opportunities • School/Park Co -development of Fields • Remove Wall at Retention Basin • neStrO0m5 on erns • Duplicate Tennis (already have tennis facility) • Space for Soccer, Baseball, Pet Park • Lighting • hroise • Safety/Security • Not Teen Friendly • Needs of Youth • Location of Fire Station • Park Hours (late games) • Construction • Pump Site • Shade L-o"scupe AYUWthxtuKN MC.RAOW -Kltj Park T1/nrtinl} 801 rtoath 11aabo Ilw,)Y- AJ-d ftDortola. CAVmntin 924.52 PAX: (714) 871.1 if e 147 (713) (171 •3650 009 La Quinta Park Community Meeting October 25, 2000 The following are desires and concerns, in addition to those expressed at the June 7, 2000 community meeting, regarding the proposed park as discussed at Wednesday nights community meeting. Desixes • Basketball courts • Community park with typical community park amenities. • Family use park • Separate hours for skaters and bikers • Tot Lot • Picnic area • Retention basin wall should remain with possible access gate. Concerns • Police surveillance • Police access • Too many facilities on this site • Space for fire station and pump site not recreational use, Site was set aside for rec. use. • Last city owned parcel of this size. • Skate park and dog park can be moved to smaller sites. • Protection / buffers for bordering neighbors. • Use of grant funds as soon as possible. Value of funds greater today than 8 years from now. • Soccer community is growing. Currently 95 teams with. 865 players. • Existing space for soccer and baseball is not adequate. • Fire station location vs. high school access a potential problem. • Impact on east side neighbors. • Need lights in order to get more use from park for soccer and baseball. • ,Adams st. park fulfills community needs. [ri• 010 Zd WUOr:TT OOOZ VT '�a4 ON Xdd : WOad ATTACHMENT 3 COMMUNITY SERVICES COMMISSION MINUTES November 13, 2000 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Henson led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Mike Davis Commissioner Michelle Henson (Vice Chairperson) Commissioner Joan Rebich Commissioner St. Johns (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of October 9, 2000 B. Monthly Department Report for September 2000 It was moved by Commissioners Bechard/Rebich to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Community Park Public Meeting Review The Commissioners reviewed the Consultant's lists provided from the community meetings held on June 7 and October 25. The lists contain the desires of the community as well as the concerns. The Commissioners reviewed each item on the lists and after some discussion, formulated a list of amenities for the City Council's consideration. The amenities include: Skate/BMX Park Lighted Sports Fields: Soccer Baseball Concession Stand/Restrooms Playgrounds: Tot Lot Older Child Lot 149 Swings S:\Community Services\CSComm\CSCM1N.11-13.wpd Oil Picnic Area/Bar-be-ques to be reserved for Parties and Bounce Houses Walking path around perimeter of the park with a .par course and bicycle lane markings Walkway from the homes north of the park to the High School "Jumping Waters" amenity One basketball court -possibly lighted Tetherball Par Course Landscape along wall with neighbors Other amenities to be included near the Community Park: Remove wall separating retention basin and park site - Grass Volleyball Court in the retention basis north of the park Amenities to be developed away from the Community Park: Light High School Tennis Courts instead of building additional courts Pet Parks: one near the Community Park and one near the Cove Staff will present this list of recommendations for City Council consideration at an upcoming City Council meeting. It was moved by Davis/Henson to direct staff to present information regarding the Community Park amenities for City Council consideration. Unanimous B. California Parks and Recreation Society's Conference After some discussion, Commissioner Bechard was elected to attend the CPRS Conference in Sacramento on March 14-17, 2001. It was moved by Commissioners Henson/Rebich to approve Commissioner Bechard attend the CPRS Conference in Sacramento on March 14-17, 2001. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS Vill. COMMISSIONER ITEMS Commissioner Rebich attended the CVAG meeting in which the following issues were discussed: Valley Wide Massage Ordinance Valley Wide Animal Campus Gambling pamphlet for Teens by Gamblers Anonymous Open House for Save -a -Pet California Tax Credit for Low Income Housing Valley Wide Substance Abuse Campaign Commissioner Rebich discussed each issue briefly. Commissioner Bechard reported that the Tiny Tot Halloween Carnival was a lot of fun. She enjoyed helping at the event. Chairperson St. Johns read a note from Marni Kunsman regarding the need for volunteers for the Tiny Tot Turkey Trot and Breakfast with Santa event. Chairperson St. Johns stated that she knows of a group at the High School that will volunteer for the Turkey Trot activity. S:\Community Services\CSComm\CSCMIN.11-13.wpd J` 5 012 Commissioner Davis asked if it would be possible to get larger recycling bins to use. The current bins are small and on pick up day, the papers seem to fly throughout the neighborhood. IX. ADJOURNMENT It was moved by Commissioners Rebich/Davis to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 8:10 p.m. NEXT MEETING INFORMATION December 11, 2000 7:00 PM La Quinta Civic Center Study Session Room Submitted by: N rvitz, o unity Services Director 151 S:\Community Services\CSComm\CSCMIN.11-13.wpd o 13 Z W V OC 1 IT A Er r A N O� ei . cc ct v�om 152 .S:L'{i*v KI / M .ce k Eq Q J w U a 151 154 r� z W Q Q .gz *tcY ..w�- ��Ill -A- POM i L JA - -------- --- CK54 ATTACHMENT 7 Fir COOK ST )Q-T ik J LLI. i Li Ln Ln CL C-7 jw I dp A3f nia I TT- 1-IT L 1-�� L11U i-4 -- r j 157 Ah/ - G&b� RIVERSIDE COUNTY FIRE DEP. ATTACHMENT 11 In cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 • (909) 940-6900 • Fax (909) 940-6910 Larry Benson December 18, 2000 Fire Chief Proudly serving the unincorporated Tom Genovese, City Manager areas of Riverside City of La Quinta County and the cities of: P� 7$_295 Calle Tampico La Quinta, California 92253 Banning Beaumont Dear Tom: calimesa Per your request and for City Council consideration, I am providing the Fire CanyonLake Department's preference for fire station sites to serve north La Quinta. �• Realizing the importance for the city to provide the highest level of fire Desert Hot Springs 4. protection to all citizens, we feel a North La Quinta fire station will achieve this Indian Wells goal. The sites below are listed in order of preference. ;0 Indio 4. 1. Adams Street and Westward Ho Drive: Lake Elsinore ■ Ideal for five (5) minute responses to north La Quinta including portions north of Fred Waring Drive between Adams and Washington Avenue, La Quinta 4- . Well located for responses to the commercial corridor along Highway Moreno Valley 111, *' ■ Provides a station on the north side of Whitewater Channel if the area Palm Desert4. becomes isolated due to seismic activity or flooding, Perris ■ Best site for participation in regional fire protection system; Rancho Mirage 2. Adams Street and 47th Avenue: .;. San Jacinto ■ Rapid access to Highway 111 corridor and five (5) minute response to ''' residential area north of Highway 111 except to the northeast corner of Temecula the city north of Fred Waring, ■ Adequate location for regional fire protection system, Board °fsupervisors . Location is south of Whitewater Channel which could restrict or delay Bob Buster, responses during flooding or other disasters; District 1 3. Adams Street and 4e Avenue: John Tavaglione, District 2 ■ Responses to north La Quinta would not be within five (5) minutes to most areas, most Jim Venable, 3 a Location is too far south and would not fit well with the regional fire protection plan, Roy Wilson, ■ Due to location, continued reliance on neighboring cities to cover initial District 4 responses in La Quinta, Tom Mullen, ■ Location is south of Whitewater Channel which could restrict or delay District 5 responses during flooding or other disasters 161 o 23 La Quinta Fire Station Sites December 18, 2000 Page 2 Please contact me if you need additional information. Fire Department representatives will be available at the council meeting on January 2, 2001 to respond to any questions and participate as needed. John McLaughlin West Desert Division Chief Pc: S. Lake T. Hartung D. Cooley 162 024 REPORT/INFORMATIONAL ITEM: /6 CULTURAL ARTS COMMISSION MINUTES November 9, 2000 CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Reynolds led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Denise Diamond Commissioner Leslie McMillan Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) Commissioner Stewart Woodard (Vice Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Kunsman, Recreation Supervisor IL PUBLIC COMMENT No public comment. III. CONFIRMATION OF AGENDA No changes, additions or deletions. IV. CONSENT CALENDAR A. Approval of Minutes of October 12, 2000 B. Art in Public Places Financial Report for October 2000 C. Monthly Department Report for September 2000 Chairperson Shamis noted some minor grammatical corrections to the Minutes of October 12, 2000. It was moved by Commissioners Reynolds/McMillian to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. La Quinta Court Proposed Art Project Ms. Horvitz gave an in-depth report and description of the proposed art work for the La Quinta Court. Ms. Horvitz said that a developer, Mr. Frank, has chosen the artist Mr. Bruce Beasely to produce art work for the proposed location at the southeast corner of Highway 111 and Washington. Commissioner Diamond had concerns regarding the art work, the City's existing ordinance, the vision and the unity of the proposed art work with existing pieces. S:\Community Services\CAComm\CACM1N.11-09.wpd 163 Chairperson Shamis mentioned that she would not like to make any decisions until the Commission had a chance to meet with the artist at a meeting. This would give the artist an opportunity to answer all the questions the Commissioners may have and allow the artist to express his concept in person. Ms. Horvitz explained that the report and proposal before them was not something out of the ordinary. The Commission has been approached with this kind of proposal before. Ms. Horvitz discussed the Arts in Public Places Budget in depth, item by item, detailing all the past art work that has been commissioned by the City, private organization or developer. Commissioner Woodard said he had reviewed the art work proposal and found it unpractical for the City to have to cover any costs associated with the proposed water feature of the piece. Commissioner Woodard also questioned if any funds given to artists could be tracked as the funds are spent. Ms. Horvitz said that all monies go directly to the artist. Chairperson Shamis requested the presence of the developer and the artist at a future Commission meeting. Commissioner Diamond mentioned that the proposed water feature looks unapproachable and the colors and textures should be thought about. Commissioner Woodard again mentioned that he did not support the water feature either by concept or financial support and thought that the feature may be built regardless of their efforts to support the concept. A motion was made by Commissioner Woodard/McMillan in favor of not supporting the proposed water feature and for the project to follow the existing city ordinance in regards to public art. Motion passed. A second motion was then made by Woodard/Reynolds to approve the proposed sculptor and invite the artist and developer to a meeting to further discuss the concept and ideas. Motion passed, B. William Cain Art Piece Ms. Horvitz asked the Commission to look at the history of past practices regarding the placement of art and the support of local artists. Ms. Horvitz continued by saying it is uncommon that a Commission would request an artist to take their issues directly to the City Council. It is common, however, that the Commission review the work, support the concept and then make a recommendation to Council for further consideration. Commissioner Woodard asked fellow Commissioners if they in fact liked the "Carpet of Dreams" ideas as presented by Mr. Cain. Commissioner Woodard said it was important to establish that first before moving on. Commissioner Woodard then addressed Mr. Cain and said he would like to see more examples of the proposed art work. Commissioner Reynolds added that she would like to know if the title is a copyright, if the work is original and if it will withstand graffiti. Chairperson Shamis mentioned that the Commissioners are only an advisory group and cannot make decisions concerning the City. After considerable discussion questioning of the authentication and ideas for Mr. Cain's art work, a motion by McMillan/Diamond to recommend for City Council consideration to have an artistic enhancement of the Bear Creek Bike Path. Motion passes, Chairperson Shamis abstained from the vote, due to the need for additional information. C. Jefferson Street Bridge Ms. Horvitz informed the Commission that the City Council has approved the recommendation made at the last meeting for the bridge railing enhancements for the Jefferson Bridge be similar but not the same to the construction of the Washington Bridge, and to contract with the Navarete Studios for the artwork. VII. CORRESPONDENCE AND WRITTEN MATERIALS 164 002 S:\Community Services\CAComm\CACMIN.11-09.wpd VIII. COMMISSIONER ITEMS A. Symposium Evaluation All the Commissioners thanked City staff for their efforts and work for the Symposium. The Commissioners concurred that they thought the event was well received and successful. Chairperson Shamis said that the Art Alliance, led by Ms. Kathryn Hull, wanted to take over this project in the future and be the party responsible for the Symposium. Commissioner McMillan and Commissioner Diamond disagreed with the concept of turning over the symposium to an outside party. Commissioner Diamond then added that the Commission has their work cut out for them presently with trying to make a connection and advancement with the information and results obtained at this first event. Commissioner Diamond said that they as a Commission should not be thinking about future symposiums but should address the issues at hand, which was the reason for the symposium in the first place. Chairperson Shamis agreed and said that there are many things to do just by addressing the information obtained from the event. B. CALA Conference Evaluation (Tabled for December Agenda) C. Twenty-nine Palms Mural Project Evaluation (Tabled for December Agenda) IX. ADJOURNMENT It was moved by Commissioners Woodard/McMillan to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:57 p.m. NEXT MEETING INFORMATION December 14, 2000 7:00 PM La Quinta Civic Center Study Session Room • Proposed La Quinta Court Art Work • CALA Conference • Twenty-nine Palms Mural Project Submitted by: Marni kunsman, Recreation Supervisor 165 903 S:\Community Services\CAComm\CACMIN.11-09.wpd DEPARTMENT REPORT: I -A V S FCFM OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: January 2, 2001 RE: Department Report — Response(s) to Public Comments The following is the response to public comments made at the December 19, 2000 City Council meeting: 1. Mr. Dale Brooks, President of the Citrus Course Association, addressed the City Council regarding the "lack of progress" on the Jefferson Street improvements. He stated that several palm trees had been removed from the landscape median on Avenue 52 and not replaced. Mr. Brooks also mentioned the increase in traffic on Avenue 52, and the need to install a traffic signal at the entrance of the Citrus development and Avenue 52. The City Manager explained that the contractor was currently focusing on the bridge portion of the Jefferson Street project. He advised that staff would look into the need to replace the palm trees. The Public Works Department is currently looking into the issue of replacing the median palm trees on Avenue 52. No additional response was necessary. 166 DEPARTMENT REPORT: :3' A JANUARY 2 JANUARY 8 JANUARY 16 FEBRUARY 2 FEBRUARY 6 FEBRUARY 12-18 FEBRUARY 20 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING RIVERSIDE DIVISION - LEAGUE OF CALIFORNIA CITIES MEETING - TEMECULA CITY COUNCIL MEETING MAINSTREET MARKETPLACE CITY COUNCIL MEETING BOB HOPE DESERT CLASSIC CITY COUNCIL MEETING MARCH 2 MAINSTREET MARKETPLACE MARCH 6 CITY COUNCIL MEETING MARCH 20 CITY COUNCIL MEETING APRIL 3 CITY COUNCIL MEETING APRIL 6 MAINSTREET MARKETPLACE APRIL 17 CITY COUNCIL MEETING 167 MAY 1 CITY COUNCIL MEETING MAY 15 CITY COUNCIL MEETING MAY 21-23 INT'L COUNCIL OF SHOPPING CENTERS SPRING CONVENTION - LAS VEGAS 163 January 2001 Monthly Planner SundayMonday.. Wednesday .. Friday NEI,w 1 2 3 4 5 6 M1 P•�• s 2:00 PM City 10:00 AM ALRC 12:00 PM Council Mayors Lunch Meeting New Years Day (City Hall Closed) 7 8 9 10 11 12 13 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Public Safety- Mosquito Pena Energy/Envi- Perkins Abate. -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG 7:00 PM Plan- ment Advisory 7:00 PM Cultural Transp-Perkins ning Commis- Board Arts Commission 6:00 PM League sion Meeting of Calif. Cities- Riv. Div. - Temecula 7:00 PM Commu- nity Services Commission 14 15 16 17 18 19 20 9:00 AM CVB- 3:30 PM Historic Luther IVMartin Henderson Preservation Kin 2:00 PM City Commission Holiday Council (City Hall Meeting Closed) 21 22 23 24 25 26 27 7:00 PM Plan- 12:00 PM CVAG 9:00 AM ning Commis- Human/Com- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 28 29 30 31 6:00 PM CVAG Exec Com-Pena December 00 February 01 S M T W T F S S MT W T F S 1 2 3 3 4 5 6 7 8 9 4 5 6 7 8 9 10 10 11 12 13 14 15 16 11 12 13 14 15 16 17 17 18 19 20 21 22 23 1 24 25 26 27 28 29 30 8 19 20 21 22 23 24 31 25 26 27 28 d .U;a•?C ?I•.r P« on 12/28/2000 4 V R Printed by Calendar Creator Plus SrJ February 2001 Monthly Planner �y 1 2 3 3 January March S MT W T F S S MT W T F S 1 2 3 4 5 6 1 2 3 u 7 8 9 10 11 12 13 4 5 6 7 .„; 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 4x 21 22 23 24 25 26 27 18 19 20 21 22 23 24 k� 28 29 30 31 25 26 27 28 29 30 31 µ. 7" Z4 m n.. 9 10 5 6 7 8 2:00 PM City 10:00 AM ALRC 12:00 PM Council Energy/Envi- Meeting Sniff 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 5:30 PM Invest- Commission 12:00 PM CVAG 7:00 PM Plan- ment Advisory Transp-Perkins ning Commis- Board 7:00 PM Commu- o Services sion Meeting Commission Valentines Day 18 19 20 21 22 23 24 Presidents 9:00 AM CVB- 9:00 AM Day Henderson LAFCO- (Cit Hall y 2:00 PM City Henderson Closed) Council Meeting 25 26 27 28 ` 00 PM CVAG 00 PM Plan- 2:00 PM CVAG '1 Exec Com-Pena nmg Commis- Human/Com lot sion Meeting Adolph4:00 PM DRRA` Airp-Henderson u, �t ry r rev k' y�R March 2001 Monthly Planner unday Mon day Tuesday Wednesday Thursday Friday Satu�d�y 1 2 3 S 91 w 12:00 PM � Ferua April i Mayors Lunch S M Tbru T F S + S M T W T F S 1 2 3 1 2 3 4 5 6 7 w 4 5 6 7 8 9 10 " N 8 9 10 11 12 13 14 hk, 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 25 26 27 28 22 23 24 25 26 27 28 „.a7 29 30 yea; 3'�d 4S FeAr arms 4 5 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Council Energy/Envi- Meeting Sniff 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 5:30 PM Invest- Commission 12:00 PM CVAG 7:00 PM Plan- ment Advisory Transp-Perkins ning Commis- Board 7:00 PM Commu- sion Meeting nity Services Commission 18 19 20 21 22 23 24 9:00 AM CVB- 9:00 AM Henderson LAFCO- 2:00 PM City Henderson Council Meeting 25 26 27 28 29 30 31 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG Exec Com-Pena ning Commis- Human/Com- sion Meeting Adolph 4:00 PM DRRA Airp-Henderson 171 Printed by Calendar Creator Plus on 12/28/2000 T4'yl 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 2, 2001 CONSENT CALENDAR: STUDY SESSION: Public Hearing on 1) a Mitigated Negative Declaration of Environmental Impact; 2) General Plan Amendment PUBLIC HEARING: 2000-071, a Request to Remove 4.99 Acres of Low Density Residential Use and Replace With Village Commercial Use, and Remove 1.26 Acres of Medium Density Residential and Replace with Village Commercial Zone; 3) Zone Change 2000-096 a Request to Remove 4.99 Acres of Low Density Residential and Replace With Village Commercial Zone, and Remove 1.26 Acres of Cove Residential and Replace With Village Commercial Zone; 4) Village Use Permit 2000-04 a Request to Allow Development Plans for a 16,222 Square Foot Restaurant Located at the Northeast Corner of Avenue 52 and Desert Club Drive and 5) Amending the Village Design Guideline Boundaries Applicants: Chapman Golf Development, L.L.C. and The City of La Quinta RECOMMENDATION: Move to continue this item to the February 6 , 2001 City Council meeting. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: Due to an error in the certified property owner's list the item is being re -advertised for Planning Commission action on January 23, 2001 and City Council action on February 6, 2001 in order to provide the required comment period for the CEQA process. 172 A:\continued cc.staff rpt. 1-2-2001.wpd The currently vacant Chapman project site of 4.99 acres, is located at the northeast corner of Avenue 52 And Desert Club Drive. The site is adjacent and across Avenue 52 from The Tradition Club. The site is currently General Plan designated and Zoned Low Density Residential. The City request includes seven parcels (1.26 acres)fronting on Eisenhower Drive, located south of Calle Tampico. The seven parcels are currently General Plan designated Medium Density Residential and Zoned Cove Residential. Environmental Assessment: Based on California Environmental Quality Act requirements, staff prepared Environmental Assessment 2000-402 for the project. Public Notice: The case was advertised in the Desert Sun newspaper on December 6, 2000 and re - advertised on January 1, 2001. All property owners within 500 feet of the affected area were mailed a copy of the public notice as required. FINDINGS AND ALTERNATIVES: No findings are necessary to continue this request. The alternatives available to the City Council include: 1. Move to continue this item to the February 6, 2001 City Council meeting pursuant to applicant's request; or 2. Provide Staff with alternative direction. Respectfully submitted, Herrr� lunity Development Director Approved for Submission by: Thomas P. Genovese, City Manager 173 (002 AAcontinued CC.staff rpt. 1-2-2001.wpd