United Way/Energy Assistance 00UNITED WAY OF IMPERIAL COUNTY
MEMORANDUM OF UNDERSTANDING
RESIDENTIAL ENERGY ASSISTANCE RATE PROGRAM
This Memorandum of Understanding between United Way of Imperial
County and LA QUINTA SENIOR CENTER defines the organizational
relationship between both parties.
I. Terms of the Agreement: This agreement will cover the period from
June 1, 2000 through May 31, 2001. This agreement may be revised per
mutual agreement and renewed annually. It is the intent of all parties
that proposed revisions be presented, discussed and incorporated into this
agreement at least 90 days prior to May 31, 2001.
ll. General Obligations: The United Way of Imperial County shall
operate under the guidelines, policies, and practices of a special project
of United Way.
The United Way of Imperial County through its administrative structure, will
assume responsibility for the management of the programs, program
oversight, and compliance with contractual requirements of the Imperial
Irrigation District.
III. Purpose: The relationship between United Way of Imperial County
and Interviewing Agencies (including organizations) hereinafter referred
to as Agency, is based upon mutual respect and understanding of the
roles and functions of each. The Agency is an integral part of the whole
range of human services. It is a key instrument through which concern for
our neighbors and the well-being of the community is effectively
transmitted into actions.
The spirit with which the parties enter in to and carry out their relationship is
the key to its success. If the parties are in agreement on basic functions
and are clear about their expectations of each other, then the written
documents become a framework for guiding the relationship in a positive
manner.
It is, therefore, essential that United Way of Imperial County and Agency
agree on their respective roles and functions and the basic principles
which are the foundation of their affiliation.
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IV. Role of the United Way: United Way of Imperial County serves as
the administrative body for the overall programs. The administrative
responsibilities are carried out in agreement with the respective contracts
with the Imperial Irrigation District. United Way is charged with the
responsibility to ensure
compliance with the intent and purpose of the residential energy
assistance rate programs, facilitate the implementation of program
procedures and guidelines, track and monitor applications, and record
number of households assisted.
Additional responsibilities include but are not limited to:
• The addition to or reduction of the number of Agencies.
• Communication with Agency concerning program progress and
service provided.
• Communication with IID regarding program progress, resolution of
problems, policy and procedural changes.
• Training and orientation meetings with Agency prior to program
implementation.
• Follow-up or feed back meetings with Agency at the conclusion of
each project period.
• United Way shall pay agency $3 per interview on a monthly basis as
performed and accepted.
V. Role of Aaencv: Agencies are selected by United Way of Imperial
County to participate in the rate assistance program(s). The Agency is
responsible for determining who is qualified for relief, processing
applications and documenting and preparing required reports.
Agency must be available to provide assistance at least three times
weekly during the program period. Qualified applicants are to be served
regardless of their age, race, sex, religion, or place of residence.
Additional responsibilities include but are not limited to:
Following the guidelines and procedures included as Exhibit 1.
• Providing the United Way of Imperial County with required weekly
reports on time and in the specified format.
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• Attending orientation meetings and ensuring that all participants are
properly trained/oriented.
• Networking with other agencies.
• Suggesting changes and/or additions that could improve the
programs.
VI. If terms of this agreement are not met, United Way of Imperial
County shall notify the Agency in writing for due cause and terminate this
agreement. This action will not be taken without providing the agency
with a 24-hour advance notice to discuss the matter directly with United
Way staff.
VII. All agencies shall maintain liability insurance satisfactory to United
Way and shall hold United Way and Imperial Irrigation District harmless for
actions of its employees and volunteers while fulfilling this contract.
VIII. All parties fully understand and accept the terms and conditions of
this Memorandum of Understanding.
ACCEPTED FOR:
LA QUINTA SENIOR CENTER
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Authorized Signature
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ACCEPTED BY UNITED WAY
OF IMPERIAL COUNTY
Authofted Signature
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