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2001 02 06 CCT4`�p 4 4 Qu&& City Council Agendas are now Available on the City's Web Page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, February 6 2001 - 2.00 P.M. Beginning Res. No. 2001-02 CALL TO ORDER Ord. No. 352 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION - COACHELLA VALLEY WATER DISTRICT V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 010827 - PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A). 2. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION - CENTER FOR BIOLOGICAL DIVERSITY, ET AL V. BUREAU OF LAND MANAGEMENT, CASE # C-00- 0927WHA-JCS, U.S. DISTRICT COURT NORTHERN CALIFORNIA DISTRICT - PURSUANT TO GOVERNMENT CODE SECTION 54656(9) (c). 3. EVALUATION OF COUNCIL -APPOINTED POSITION - CITY ATTORNEY - PURSUANT TO GOVERNMENT CODE SECTION 54956.6 City Council Agenda Page 1 Feb. 6, 2001 001 NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties are not invited into the closed session. RECONVENE AT 3:00 P.M. IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS - None Vill. WRITTEN CORRESPONDENCE - None IX. APPROVAL OF MINUTES MINUTES OF THE MEETING OF JANUARY 16, 2001. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by.a member of the City Council or the public. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 6, 2001. 2. APPROVAL OF THE DECLARATION OF SURPLUS PROPERTY. 3. ACCEPTANCE OF CAPITAL IMPROVEMENT PROJECT # 2000-05, SPORTS COMPLEX LIGHTING IMPROVEMENTS. 4. ADOPTION OF A RESOLUTION ACCEPTING PASSES TO THE BOB HOPE CHRYSLER CLASSIC GOLF TOURNAMENT TO BE HELD FEBRUARY 12 THROUGH 18, 2001. City Council Agenda Page 2 Feb. 6, 2001 002 5. APPROVAL OF A PROPOSAL FOR A MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE GRANT TO PURCHASE A CNG VAN. 6. ACCEPTANCE OF 1999/2000 CITYWIDE SLURRY SEAL/RE-STRIPING PROGRAM, PROJECT NO. 99-12. 7. ADOPTION OF A RESOLUTION ADOPTING AN OVERALL ANNUAL DISADVANTAGED BUSINESS ENTERPRISE (DBE) GOAL FOR FEDERAL FISCAL YEAR 2000/2001 FOR DEPARTMENT OF TRANSPORTATION (DOT) ASSISTED CONTRACTS. 8. APPROVAL OF FUNDING REQUEST FROM THE GREATER COACHELLA VALLEY SOAP BOX DERBY. 9. APPROVAL OF A CONTRACT AMENDMENT WITH TKD ASSOCIATES, INC. TO PROVIDE COORDINATION WITH VARIOUS ARTISTS DURING CONSTRUCTION OF THE CIVIC CENTER CAMPUS IMPROVEMENTS, PHASE I, PROJECT 97-09. 10. ACCEPTANCE OF PARK AVENUE SIDEWALK IMPROVEMENTS. XI. BUSINESS SESSION 1. CONSIDERATION OF FUNDING REQUEST BY BOB HOPE CHRYSLER CLASSIC. A. MINUTE ORDER ACTION 2. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUESTS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF COMMUNITY PARK DESIGN AND PHASING. A. MINUTE ORDER 4. CONSIDERATION OF THE INSTALLATION OF AN EMERGENCY GATE WITHIN THE SOUND ATTENUATION WALL AT WASHINGTON STREET AND SAGUARO DRIVE WITHIN ASSESSMENT DISTRICT 2000-01, PHASE VI IMPROVEMENTS, PROJECT 98- 19 AREA D, SAGEBRUSH, BOTTLEBRUSH, SAGUARO. A. MINUTE ORDER ACTION 5. CONSIDERATION OF LA QUINTA COURT ART FEATURE. City Council Agenda A. MINUTE ORDER ACTION Page 3 Feb. 6, 2001 003 6. CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 2000/2001. A. MINUTE ORDER ACTION 7. CONSIDERATION OF "GAMBY" DISTRIBUTION PLAN. A. MINUTE ORDER ACTION 8. CONSIDERATION OF A REQUEST FOR PROPOSALS TO PROVIDE STREET SWEEPING SERVICES. A. MINUTE ORDER ACTION 9. CONSIDERATION OF REQUEST FROM MOUNTAIN CONSERVANCY TO SELECT TWO COUNCIL MEMBERS IN CONJUNCTION WITH STAFF TO MEET WITH THE U.S. FISH AND WILDLIFE SERVICE, STATE DEPARTMENT OF FISH AND GAME, MOUNTAIN CONSERVANCY AND CVAG TO DISCUSS ISSUES RELATING TO THE BIGHORN SHEEP. A. MINUTE ORDER ACTION XII. STUDY SESSION - None XIII. REPORTS AND INFORMATIONAL ITEMS 1 . CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. STATUS REPORT ON MARKETING COMMITTEE 2. CITY ATTORNEY City Council Agenda Page 4 Feb. 6, 2001 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. 4. BUILDING AND SAFETY DIRECTOR 5. COMMUNITY DEVELOPMENT DIRECTOR A. REPORT ON REQUEST FOR JOINT STUDY SESSION WITH CITY COUNCIUPLANNING COMMISSION 6. COMMUNITY SERVICES DIRECTOR 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. REPORT ON CLIFFHOUSE RESTAURANT SIDEWALK REQUEST 9. POLICE CHIEF 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF AESTHETIC MODIFICATIONS TO CITY FLEET VEHICLES. (COUNCIL MEMBER PERKINS) 2. DISCUSSION OF AMENDING ZONING REQUIREMENTS TO PERMIT DAILY OUTDOOR DISPLAY OF SALES ITEMS FOR RETAIL ESTABLISHMENTS (COUNCIL MEMBER HENDERSON) RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS TRUMAN SCHOOL ART WALL PRESENTATIONS XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. 1 . CONTINUED PUBLIC HEARING ON 1) A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2) GENERAL PLAN AMENDMENT 2000-071, A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL USE, AND REMOVE 1.26 ACRES OF MEDIUM DENSITY RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 3) ZONE CHANGE 2000-096, A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY City Council Agenda Page 5 Feb. 6, 2001 005 RESIDENTIAL AND REPLACE WITH VILLAGE COMMERCIAL ZONE AND REMOVE 1.26 ACRES OF COVE RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 4) VILLAGE USE PERMIT 2000-04, A REQUEST TO ALLOW DEVELOPMENT PLANS FOR A 16,222 SQUARE FOOT RESTAURANT LOCATED A THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND 5) AMENDING THE VILLAGE DESIGN GUIDELINES BOUNDARIES. APPLICANTS: CHAPMAN GOLF DEVELOPMENT L.L.0 AND THE CITY OF LA QUINTA. A. RESOLUTION ACTION(S) B. INTRODUCE AN ORDINANCE AND WAIVE FURTHER READING. 2. PUBLIC HEARING TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2000-406; APPROVAL OF DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR A 15.25 ACRE COMMERCIAL CENTER (SPECIFIC PLAN 2000-050); DEVELOPMENT PLANS FOR A SIX STORY 145-ROOM HOTEL (VILLAGE USE PERMIT 2000-005; AND APPROVAL OF THE CREATION OF 11 LOTS RANGING IN SIZE FROM .4 TO 6.2 ACRES (TENTATIVE PARCEL MAP 29909). APPLICANT: SANTA ROSA PLAZA, L.L.C. A. RESOLUTION ACTION(S) XIX. ADJOURNMENT - Adjourn to the next regular meeting to be held at 2:00 p.m. on Tuesday, February 20, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda Page 6 Feb. 6, 2001 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of February 6, 2001, was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 1 1 1, on Friday, February 2, 2001. DATED: February 2, 2001 -C7L bUS. G EEK, CIVIC City CI , City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. City Council Agenda Page 7 Feb. 6, 2001 007 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: FEBUARY 6, 2001 ITEM TITLE: Demand Register Dated Febuary 6, 2001 RECOMMENDATION: Approve Demand Register Dated Febuary 6, 2001 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 43882 - 438941 42,929.46 43895 - 438971 95,712.46 43898 - 439121 387,336.20 43913 - 439151 1,289.88 43916 - 439221 15,240.82 43923 - 439271 13,911.92 Wire Transfers) 234,308.01 P/R 6312 - 6387; 94,818.19 P/R Tax Transfers; 24,979.16 CITY DEMANDS Payable Warrants: 43928 - 440871 969,835.88 RDA DEMANDS $1,880,361.98 FISCAL IMPLICATIONS: Demand of Cash -City $1,194,562.50 Falconer,'Fina&e Director $1,194,562.50 685,799.1 go CITY OF LA QUINTA BANK TRANSACTIONS 1/11/00 - 1/30/01 1/11/01 WIRE TRANSFER - RDA ESCROW 1/19/01 WIRE TRANSFER- DEFERRED COMP 1/19/01 WIRE TRANSFER - PERS 1/19/01 WIRE TRANSFER -CREDIT UNION 1/12/01 WIRE TRANSFER -RDA ESCROW 1/17/01 WIRE TRANSFER -RDA ESCROW 1/23/01 WIRE TRANSFER - RDA ESCROW 1/25/01 WIRE TRANSFER - RDA ESCROW 1/29/01 WIRE TRANSFER - RDA ESCROW TOTAL WIRE TRANSFERS OUT $50,000.00 $8,844.36 $12,170.25 $5,736.00 $50,000.00 $25,000.00 $50,000.00 $25,000.00 $7,557.40 $234,308.01 A09 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:39PM 01/30/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 43928 01/30/01 &01289 KELLI L ELLEN 3.00 43929 01/30/01 &01290 KARA FRAIJO 60.00 43930 01/30/01 &01291 LAKE LA QUINTA INN 285.00 43931 01/30/01 &01292 LA QUINTA VILLAS UC 1500.00 43932 01/30/01 &01293 MICHELE PENN 40.00 43933 01/30/01 &01294 MARY LU TURPIN 36.00 43934 01/30/01 &01295 MERLE HAYES 50.00 43935 01/30/01 &01296 ALCALA COMPANY INC 50.00 43936 01/30/01 &01297 CYNTHIA BARKER 110.00 43937 01/30/01 &01298 NANCY CRISALLI CANNON 120.00 43938 01/30/01 &01299 ANDRES DOMINQUEZ 40.00 43939 01/30/01 &01300 FALCO ENTERPRISES INC 50.00 43940 01/30/01 &01301 KARA FRAIJO 60.00 43941 01/30/01 &01302 ANITA GRIFFITH 25.00 43942 01/30/01 &01303 SARAH JALLINOJA 120.00 43943 01/30/01 &01304 LOUISE SCIUTTO 70.00 43944• 01/30/01 &01305 COUNTRY CLUB PROPERTIES 50.00 43945 01/30/01 &01306 OLIPHANT & WILLIAMS ASSOC 23.07 43946 01/30/01 &01307 BEVERLY PINNEY 3.00 43947 01/30/01 AlRO01 A-1 RENTS 20.16 43948 01/30/01 ABL001 ABLE RIBBON TECH 160.84 43949 01/30/01 ACE010 ACE HARDWARE 743.77 43950 01/30/01 AD0010 DON ADOLPH 32.18 43951 01/30/01 AME175 AMERICAN FORENSIC NURSES 147.00 43952 01/30/01 AME200 AMERIPRIDE UNIFORM SVCS 52.32 43953 01/30/01 ARC100 ARCH 46.46 43954 01/30/01 ASCO01 A & S COFFEE SERVICE 174.00 43955 01/30/01 ATC010 ATCO MANUFACTURING CO 316.00 43956 01/30/01 AVA100 AVAYA INC 1241.13 43957 01/30/01 BER150 BERRYMAN & HENIGAR INC 5103.00 43958 01/30/01 BES210 BEST WESTERN SUTTER HOUSE 883.00 43959 01/30/01 BLU011 BLUEPRINTER 6.59 43960 01/30/01 BRI100 BRINKS INC 275.40 43961 01/30/01 BU1010 BUILDING HORIZONS 92700.00 43962 01/30/01 CAD010 CADET UNIFORM SUPPLY 380.03 43963 01/30/01 CAM010 CAM 172.00 43964 01/30/01 CAM050 CAMPBELL ENTERPRISES 51.47 43965 01/30/01 CAR300 CARQUEST 67.10 43966 01/30/01 CDW050 CDW GOVERNMENT INC 491.19 43967 01/30/01 CEN010 CENTURY FORMS INC 71.94 43968 01/30/01 CEN050 CENTURY CROWELL 3420.00 43969 01/30/01 COA071 COACHELLA VALLEY PRINTING 6664.04 43970 01/30/01 COA080 COACHELLA VALLEY WATER 300.00 43971 01/30/01 COM047 COMMUNICATIONS CENTER 262.67 43972 01/30/01 COS050 COSTCO BUSINESS DELIVERY 1405.30 43973 01/30/01 CPR101 CPRS DISTRICT XI 10.00 43974 01/30/01 CPR102 CPRS DIST IX TRAINING 35.00 oto 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:39PM 01/30/01 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 43975 01/30/01 CRA050 DANIEL CRAWFORD JR 112.43 43976 01/30/01 CVI100 C V INDUSTRIAL & AG SUPP3 41.16 43977 01/30/01 DAN200 DANONE WATERS OF NORTH 337.05 43978 01/30/01 DAY010 DAY -TIMER 47.91 43979 01/30/01 DEP100 DEPARTMENT OF GENERAL SVC 487.51 43980 01/30/01 DES018 DESERT ELECTRIC SUPPLY 353.03 43981 01/30/01 DESO40 DESERT JANITOR SERVICE 4378.50 43982 01/30/01 DES051 DESERT SANDS UNIFIED SCHL 982.80 43983 01/30/01 DES060 DESERT SUN PUBLISHING CO 4615.95 43984 01/30/01 DES065 DESERT TEMPS INC 3077.16 43985 01/30/01 DIE050 DIETERICH POST 89.73 43986 01/30/01 DLO100 DLO ENTERPRISES INC DBA 2864.64 43987 01/30/01 DOU010 DOUBLE PRINTS 1 HR PHOTO 28.77 43988 01/30/01 DOW100 BRIAN DOWNS 30.50 43989 01/30/01 ECO010 E C SEWER SVC INC 4585.00 43990 01/30/01 EL1050 EL INFORMADOR 180.00 43991 01/30/01 ELM100 ELMS EQUIPMENT RENTAL INC 2327.88 43992 01/30/01 EQUO10 DALE EQUITZ 75.00 43993 01/30/01 EXP200 EXPRESS DETAIL 135.00 43994 01/30/01 FED010 FEDERAL EXPRESS CORP 230.21 43995 01/30/01 GAS010 GASCARD INC 43.78 43996 01/30/01 GEN100 THOMAS P GENOVESE 33.00 43997 01/30/01 GRA010 GRANITE CONSTRUCTION CO 263865.36 43998 01/30/01 HEG050 JIM HEGGE 212.50 43999 01/30/01 HIG010 HIGH TECH IRRIGATION INC 1587.08 44000 01/30/01 HOA010 HUGH HOARD INC 430.62 44001 01/30/01 HOM030 HOME DEPOT 2207.92 44002 01/30/01 HOP050 BOB HOPE CHRYSLER CLASSIC 2375.00 44003 01/30/01 IND030 INDIO SHOE STORE INC 149.16 44004 01/30/01 INT014 INTERNATIONAL COUNCIL OF 150.00 44005 01/30/01 JAS100 JAS PACIFIC 10340.16 44006 01/30/01 JOB020 JOBS AVAILABLE INC 82.80 44007 01/30/01 JOE100 JOE'S TIRES & WHEELS 222.14 44008 01/30/01 JUD010 JUDICIAL DATA SYSTEMS COR 184.16 44009 01/30/01 KIN100 KINER/GOODSELL ADVERTISNG 6137.79 44010 01/30/01 KIR050 RICHARD KIRKLAND 50.00 44011 01/30/01 KNO100 KNOX COMPANY 204.53 44012 01/30/01 KOR050 KORVE ENGINEERING, INC 20622.83 44013 01/30/01 KRI100 BRUCE KRIBBS CONSTRUCTION 4356.00 44014 01/30/01 KSL051 KSL LAND CORPORATION 150.00 44015 01/30/01 LAQ400 LA QUINTA NURSERY 4250.00 44016 01/30/01 L00010 LOCK SHOP INC 323.09 44017 01/30/01 LOG020 MARK LOGAN LANDSCAPE INC 816.67 44018 01/30/01 LUN050 LUNDEEN PACIFIC CORP 43022.11 44019 01/30/01 MCDO10 MC DOWELL AWARDS 215.09 44020 01/30/01 MCK010 McKESSON WATER PRODUCTS 63.74 44021 01/30/01 MOB005 W Y MOBERLY INC 20.00 44022 01/30/01 MOM100 MOM'S GAS STATION 822.03 44023 01/30/01 MUN010 MUNI FINANCIAL SERV INC 10708.90 Oil N ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 4:39PM 01/30/01 PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 44024 01/30/01 NAT040 NATIONAL SEMINARS GROUP 198.00 44025 01/30/01 NAW010 RON NAWROCKI 9100.00 44026 01/30/01 NIC101 NICKERSON & ASSOCIATES 5940.00 44027 01/30/01 OWE020 OWEN & BRADLEY 32.50 44028 01/30/01 PEN010 JOHN PENA 37.90 44029 01/30/01 PER010 RONALD A PERKINS 268.59 44030 01/30/01 PIC100 PICKENS FUEL CORP 14.65 44031 01/30/01 PIT015 PITNEY BOWES 308.05 44032 01/30/01 PRE015 THE PRESS -ENTERPRISE CO 329.69 44033 01/30/01 PUB100 PUBLIC PERSONNEL CONSULT 300.00 44034 01/30/01 PUR100 PURKISS ROSE-RSI 3888.02 44035 01/30/01 RAL050 RALPHS GROCERY CO 45.74 44036 01/30/01 RAN100 CITY OF RANCHO MIRAGE 900.00 44037 01/30/01 RAS020 RASA - ERIC NELSON 765.00 44038 01/30/01 RBF100 RBF CONSULTING 43112.78 44039 01/30/01 REG049 REGENTS OF U C L A 490.00 44040 01/30/01 REG200 REGENCY LIGHTING 1065.33 44041 01/30/01 RES005 RESERVE ACCOUNT 4000.00 44042 01/30/01 RIV020 RIV CNTY AUDITOR-CONTROLR 504.00 44043 01/30/01 RIV080 RIVERSIDE COUNTY HEALTH 4315.00 44044 01/30/01 RIV090 RIVERSIDE CNTY REGISTRAR 25835.88 44045 01/30/01 RIV100 RIVERSIDE COUNTY SHERIFFS 249716.27 44046 01/30/01 RIV101 RIV COUNTY SHERIFF/INDIO 1963.00 44047 01/30/01 RJM100 RJM DESIGN GROUP INC 1472.00 44048 01/30/O1 RUI100 JOHN RUIZ 6.16 44049 01/30/01 SAF075 SAFETY CENTER INC 45.00 44050 01/30/01 SAL150 DAVID SALAS 375.00 44051 01/30/01 SAX100 SAXON ENGINEERING SERVICE 4060.00 44052 01/30/01 SEC050 SECURITY LINK/AMERITECH 453.36 44053 01/30/01 SEL040 SELECTFORM INC 51.72 44054 01/30/01 SIE300 SIENNA CORPORATION 107.46 44055 01/30/01 SIM025 SIMON MOTORS INC 5.50 44056 01/30/01 SIM050 SIMPLEX TIME RECORDER CO 896.20 44057 01/30/01 SIT050 SITAG 2405.00 44058 01/30/01 SKY200 SKYTEL 31.61 44059 01/30/01 SMA010 SMART & FINAL 140.28 44060 01/30/01 SNIO10 STANLEY SNIFF 35.04 44061 01/30/01 SOCO10 THE SOCO GROUP INC 110.70 44062 01/30/01 SOU007 SOUTHWEST NETWORKS, INC 2695.00 44063 01/30/01 STA045 STAN'S AUTO TECH 898.46 44064 01/30/01 STA050 STAPLES 1064.27 44065 01/30/01 ST0100 STORIGHT SYSTEMS LTD 967.20 44066 01/30/01 SUN075 SUNLINE TRANSIT AGENCY 836.82 44067 01/30/01 SUN080 SUNLINE SERVICES GROUP 524.12 44068 01/30/01 TKDO10 T.K.D. ASSOCIATES INC 1007.78 44069 01/30/01 TOP010 TOPS'N BARRICADES INC 1366.53 44070 01/30/01 TRIO10 TRI LAKE CONSULTANTS INC 22981.00 44071 01/30/01 TRI100 TRI STATE LAND SURVEYORS 46055.00 44072 01/30/01 TRU010 TRULY NOLEN INC 86.00 012 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:39PM 01/30/01 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 44073 01/30/01 TRU050 TRUMAN SCHOOL P T 0 500.00 44074 01/30/01 TRU052 TRUMAN SCHOOL SAFETY COMM 500.00 44075 01/30/01 TRU053 TRUMAN SCHOOL EARTHQUAKE 500.00 44076 01/30/01 ULT150 ULTRA -RESEARCH 15.00 44077 01/30/01 USO100 US OFFICE PRODUCTS 1711.98 44078 01/30/01 UUN100 UUNET 1550.00 44079 01/30/01 VAL005 VALLEY ANIMAL CLINIC 160.00 44080 01/30/01 VER050 FREDRICO VERDUGO 375.00 44081 01/30/01 VER210 VERIZON INTERNET SOLUTION 69.00 44082 01/30/01 VOG050 CHRIS A VOGT 87.43 44083 01/30/01 WAL010 WAL MART STORES INC 21.67 44084 01/30/01 WAL050 WALL STREET JOURNAL 210.11 44085 01/30/01 WES009 WEST COAST TRANSPORTATION 650.00 44086 01/30/01 WES020 WEST GROUP 565.15 44087 01/30/01 XER010 XEROX CORPORATION 4558.58 CHECK TOTAL 969,835.88 ols m zr-1 N M c 1D m ,--1 N M 4' Ln l0 C� O N EE z C) 0 0 M •-+ O w U E rn rn rn rn m rn .--1 .-1 .-1 - ri H N N N N N N F F F F a s E F F F F F F+ F F+ N v E O O O O O O O O O O O O O Z E+ O O O O O O O O O O O O O w z M O Ln O O t0 O O Ln O O O i+ O m O v M n n 0 c d N ~ O O O O O O O O O O O O O O O O O O O O a r o n a o 0 o O O O a W kO co z O a• M L W O N 43 Ln O � � > O O Ela H H 7 a cn FCC u) a a z a w a a a z a u) a a a En z w a a w a w a a a o a w a a a w Z E+ u) El P+ F F u) E+ U) F to E Z F u) E z O H O u) O O C7 O cl) O u) O O H O u) u) O v) O O E F El F ❑ E < E+ a F+ O F U) F a a E a s F+ H V) H F R. 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H U O m o O m o m o 0 m o 0 m 0 m o 0 m 0 0 m 5 0 m 0 0 m 0 0 m 0 0 m 0❑ 0 m 0 m 5 � z 0 O a a > O a w > N cx w > 00 cD 0 >> 0 0 00 a 3 s Q 3 26 Z a' N M m v Ln 10 < O O O O O ti H Z O O M \ N N m m m m O W H N � N r-i '-1 - r-I F E E H E E- a s N c O vl O O O m M E Z F W Z O O in N r N O N O O OD M M N O N �o Ul N to Ln N a r o Ln m O O n p N .--1 in to Ln N ID n in V' a a a a F F F Z Z E--E El E W W F 0 0 0 0 a 0 0 z z m m 0 W H E H H W F F " H FC FC E Ha w a Z s a ao a o o aox o o o xE x 0a 0� Z U Z U Z U Z O Z W W W W Z r-i (o W U7 W W U W H H H H W o > o> o> > a a a a> O O O O [�] G W U o a N N N H a o �o v� m c 0 W N ti in M in Lo > > z H O Z a• rn ON1 m m ~ ,Ni M r r r r x p n o 0 0 o < z a < m W w a 1 o 0 E-E CL o O o m e c v w o 0 o p o 0 o m o O o 0 0 0 O M 01 01 Ol 01 Z Ln n o Ln o 0 0 0 E r �o io �o �o z M M M M O N N O N Ln ur) Ln O r-I N N - N .-i - U < O O O O O o 0 Z 0 FI H El F M Rt 0 0 a p vai 0 0 0 Ln cu o a E H � aaa a2 a a a a a o 0 0 0 0 0 a o E, U a o a o 0 0 0 s v) v) a O 41 E Cu Z W 3 3 x x x x Z O > O rn o 0 0 0 0 n Ln O N 0 O O o O O O O U El a (n to CG a a s U H a U 3 3 3 x x x x 034 27 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43923 01/30/01 BU1041 BUILDING INDUSTRY ASSOC 43924 01/30/01 DOU050 DOUBLETREE HOTEL 43925 01/30/01 FRA075 MARY HOPE FRANCO 43926 01/30/01 IMPO10 IMPERIAL IRRIGATION DIST 43927 01/30/01 LEA020 LEAGUE OF CALIF CITIES CHECK TOTAL 09:21AM 01/30/01 PAGE 1 PAYMENT AMOUNT 50.00 2753.46 2517.20 6491.26 2100.00 13,911.92 035 z H H N M V' In ID Ir m m 0 a a o H Z 0 0 M U C7 C7 C7 C7 C7 C7 (7 C7 C7 C7 C7 o W F £ £ £ £ £ £ £ £ £ £ £ (7 < W W w w w w w w w w w W m E+ F El FF E-F ElE+ E E E-F E. �£ N H O l0 O 0) '-i N m E O c N M M to H m N h O O Z E-E w z O O N £ O un u) r1 H W O) O O m H O }i O aN N M N N O 0 O D O O <T N N O o r a r 1-4 o Ln u-) rn o r w Lr) c N N 0 N O W ❑ H H > a U F E. Z W E a Z F+ U U U U U U U F Z H o a 0 U O H O > > > > > > > 0 0 0 U Ela E d to ElH to (n m fn m m F F . ElO Hal x x m U U U U U U U x a x O H U O 0 O < O H H H H H H H O a O > Z z❑ Z❑ a❑ a UZ fZ G a z a❑ F❑ Z U H Z H Z -\ z E F E F F F E z cn z H E W OW a W U U U U U U U W H W W W > ❑ > H > w W W w W W w > 0 > ❑ w o a a a a a a a a w w w £ a U w w w w w w w a H ❑ 4' In !n m (n m O o o 5 o m o o � > m O O O O O m H❑ H 00 z << a Q< a o ❑ H x > > > > > > z a < m w m x I o O a F CL' O O O O 0) N M c �o M O W O O O O 1-4 M 10 to l0 u) O mO O O O to to lQ to w u) O Z N r r r r l- r m r N N N N N N O M F m 1p Uo �o �o ko �o �o w Z H H N M Q' Q' V' C' V' O H O O O O if) Ln u) ul u) u7 a) O O c rn c c c v v a t0 v U H H to H H H H H H H O o 0 0 0 0 0 0 0 o O U U EO z z u co In O H H H H H H H U) zzzzzzz M O O O O O O O H N H H H H H H H u O UY. a O F F+ F F F E E-E Lr) E W U FC FC FC RC FC RC 1. a cn F Z C7 C7 C7 C7 U C7 C7 H .�- O < H H H H H H H a ❑ x a a a a a a a x a I z w x x x a a a x U a FC z H w H H H H H H H a a a a a a a a a o m H Z E < < ::) H w x H . H H H H H r a ❑ a a x x x a m a < a a m w w w w w w w cD a O H O a a a a a a a a a ❑ ❑ o £ £ £ £ £ £ w co F C.. Z W m ❑ £ H H H H H H H a z O > .-i O uN O O O O O O O o 2D Q' u) r r-1 H H .-1 N O o 0 0 0 0 0 0 0 0 0 0 U E H O r.( a a a a a a a U H O O < U m ❑ a I ❑ H Q4 a W CIO O FF 036 29 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43916 01/26/01 COA080 COACHELLA VALLEY WATER 43917 01/26/01 CRO100 CROWN AWARDS 43918 01/26/01 FIS100 MICHAEL FISCHER 43919 01/26/01 IMPO10 IMPERIAL IRRIGATION DIST 43920 01/26/01 NEX010 NEXTEL COMMUNICATIONS 43921 01/26/01 PAR125 RACHEL PARRISH 43922 01/26/01 VER200 VERIZON CHECK TOTAL 11:36AM 01/26/01 PAGE 1 PAYMENT AMOUNT 285.28 183.00 5000.00 6298.68 2844.96 95.00 533.90 15,240.82 037 30 Z .--I N M v N l0 r m 01 O O E. Z 0 N '-+ U C7 f7 C7 C7 C7 (7 CJ E C7 E C7 F (7 F (7 F C7 E C7 E C7 F rn N E Z E r m O O o O c O O O O r N v' O) O O r m v' l0 N m W £ Y+ LU z O 00 W r-I m H r H m m rl M m ti O o O Ln m O m N 0 c V' m N to 01 M ul N r N cr p N N m O O m tD O O N O O to m o M in m M m a O O cD m v 01 M c( N H £ O N m Ln E H z LO 0 N 0 E+ W w U H O > Z H O H W o I H Z w H O > z H > z H Z 0 H W H x U w w 0 x W P7 x O z > m x w E 1 3 O o M to O r O io > v) x w F 3 O o M to O r O > cn x w E r- r V O to O co > v7 x w E> rC 3 M H v' O r O �o a a F 0 F x O o cn z CZ w x 3 r.0 a E-E 0 E. x O o w > x < a. W 0 a a H > \ as H> a U a a E 0 E. x O o z w U >> CO a U H x E U w a w N �n O O Ln - o un U u7 a U H a F L) w> s w m M Ln V' H O O Ln > co a w a z< E O 0 x F a x x p o a Z ::) w .a a> w U r I Ln O a) U'I r M a F 0 F x o z W N a Q H x w £ cn cn <> a U s a F 0 E x o z W > ` w z 0 z a o) N M M > ° w< z 0 x CL o O - M r E W o E a z 0 H cn o r N Q' r w Z H a z px n a> n O m ID (D N r El z w a r a a F a 0 E. x o z w p H a W W 0 E. rC z a RC w w m x O o w F x W Oa £ O O O O O O M Ln cn M to Ln O O O O o O M u7 to O 0 O o l0 l0 O O 0 to l0 C to l0 m H to 0 O O 5 z E H M �o r1 M �o o) O ID m O co M o r N 01 io m O ID r N �o to M ID r M c un m co Ln M ID r N �o In M �o z o O U r cn M r Ln M o o) �D r r to M Ln N N o o) r r 1D r Ln M M vn o o un Ln Ln M Ln U FC o 0 0 o O O o 0 0 o O O o o E. E. x x x x H u) E E H E C] O O O z Z � a4 to N a, u% E z H o 0 s a [u x o 0 z w W a a > aaaa a w x u a 0 U W a a > a w x u a 0 U W a a > a w x U a 0 U W a a > a w x u a 0 U 0 < < z 3 o x U x W x m 1 a w < x L) H £ << u H a << H x W a ££ H (D H a H x w w H U H z 2 oa a W E- x W z x cn a a °' a W U z 0 N x w > z 0 N x w > z 0 N x w > z 0 N x w > z a o U" < O N U > O m o O U O m O o U o m O 0 U O m O 0 U O O H x U O O rl H IL O H O CU £ o .-i O a H o H O X z> Vl N x o o N x O O N x > o O N x > 0 o N x > 038 81 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 11:41AM 01/23/01 PAGE 1 CHECK NUMBER 43913 43914 43915 CHECK VENDOR DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 01/23/01 CPS100 CPSRPTC 01/23/01 LEA020 LEAGUE OF CALIF CITIES 01/23/01 PET010 PETTY CASH/CITY LA QUINTA CHECK TOTAL PAYMENT AMOUNT 142.00 750.00 397.88 1,289.88 030 32 z H N M a N to r m O) O H a o E+ z .a 0 cli U C7 U' C7 C7 C� U' C7 C7 C7 C7 (7 O W F+ £ £ £ £ £ £ £ £ £ £ £ c� a w w w w w w w w w w w $ rvS �a m F+ F EE E+ E+ E+ El El E El E O O o 0 0 0 0 0 0 0 m --� E z E o o O O o O o 0 0 o m w z N tf7 N r c L<'1 O O O N 01 LO N M m r M N i a O H M M CL O o m O O m N z z O r z C H H LO p O H U] co r M F a'. aUJ x x x x x z x z U U U E- U U U U U H >- N 14 0 0 F+ E+ E+ H E+ E+ E-E H F �-1 w a a < F F E E F E F E F a Z CG 0 to [ E. W W W W W W w F O O x 4 O w w w n, a. w a w 0 U ElO z F El CWJ E O W w W W W W W W H w z a 3 3 a cn U U U cn U cn U a 0 H W 0 0 a z a. a a. a 0 i a 0 > a a O U U O O O D O D O O O ❑ H U W w w E .H-1 14 x x E E x E E w w z > co W > H H H H H H H H > O O O O W W w W w w w W W [+ U a� 0.i a [Y, tx a a x x a U w H 0 z o • w > I > CO z z £ H w H 0 H z � x a z a a w w m a I O o w H x C. 0 0 0 0 0 0 0 0 0 0 w o 0 0 0 0 0 0 0 0 0 0 £ O 0 0 0 0 0 0 0 0 0 0 r r r r r M M H r r M z M M M M M O O N M M O H o io to w �o �o r 1-0 �o �o r z H .-+ N - r-i e-1 M r 1p H H O N Ln Ln O ul Ln Lr) O CD0 U N c C H H .-� N M <T N N U a o 0 0 0 0 0 0 0 0 0 0 z z z z z z z z !n w fn w . o H o H p H o H 0 H o H U H o H H a a a a a a a a M H H O 0 U U a a a a a a a a a a H H i U a U H 1- i I-i H H H H H WEI . z O O rQ H U U U U U U U U U r a a a r r N N r N r a' a a O a m CJ a (7 F F E F F F F E a o a W s w F w F w F w F w F w F w F w E w U E-E 44 z W U a s a w w w w a4 w a z 0 > O 0 0 O o 0 0 0 0 o O O O o 0 0 0 0 0 0 0 0 0 U E U H W a s s H E F E F E E F a U U a w w w w aw. w w a OD m m N H a a F 0 E E-E z W £ N a I H a a w 0 F+ 040 33 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:32PM O1/18/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 43898 01/18/01 CIRO10 CIRO'S RESTORANTE 187.06 43899 01/18/01 COA075 COACHELLA VALLEY UNIFIED 338729.25 43900 01/18/01 COA080 COACHELLA VALLEY WATER 5723.13 43901 01/18/01 FIS100 MICHAEL FISCHER 5000.00 43902 01/18/01 IMPO10 IMPERIAL IRRIGATION DIST 3927.00 43903 01/18/01 INT005 INTERNAL REVENUE SVC-ACS 50.00 43904 01/18/01 LAQ050 LA QUINTA CITY EMPLOYEES 286.00 43905 01/18/01 LAQ065 LA QUINTA HISTORICAL SOC 300.00 43906 01/18/01 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 43907 01/18/01 SPRO10 SPRINT 620.80 43908 01/18/01 SUP100 SUPPORT PAYMENT CLEARING- 150.00 43909 01/18/01 TR1010 TRI LAKE CONSULTANTS INC 30735.25 43910 01/18/01 UNI005 UNITED WAY OF THE DESERT 144.00 43911 01/18/01 VER200 VERIZON 341.24 43912 01/18/01 WEL025 WELLS FARGO BANKCARD 715.97 CHECK TOTAL 387,336.20 04?. 34 z r m O .--i N m 0l v In ti N D M r .-+ H ,--I- N Na O H Z c) O m C7 U' C7 U' C7 C7 V' C7 U C7 C7 rn rn O w F+ £ £ £ £ £ £ £ £ £ £ £ o� £ O1 £ C7 a W W W W W W W w W W W m W a\ W £W < LLl E. F+ F+ F+ H H H H E. E+ E+ E- C) N lD m N m O o O O O O O v M E Z E O N Ln r1 M M In O O O O O o r W z r rn cT m o N O r o o O - N £ O m N M �D m M Ln Ln O r Ln n m O N 1f1 i O r r M N m o v c N m T a m v Ln M D. M M ID N M O O O O O o O N .--I O O O O O ,n r o� M ,-I o N a r cn o O 1D o C) lD m N N a (D IX O N Lrl ❑ m O N rm N £ O w 0) C4 N M c w H M z Z E M w O Z W a Z z II U . I o n, -" a w a a a a a .4 a s u a a s a w a a a E+ H a a s • a z a a s z t-1 F C7 E E. W F, U U E. U H .] E. a H C9 F+ O H O a O O 0 O W W O 1 O I 0 p O 1 O W H U H F, H a H H E F H H U F+ z O U U U U U u .-1 z z w la W t4 U H a O f4 a z > > > > > > a a Q: 0 O z +-I a 1j a H a Ij C4 > O H O O x O n cn cn n cn O H O U U O rn O rn O H O n O (n > a U ❑ E. 0 ❑ > ❑ ❑ -H ❑ ❑ a 0 ❑ Z U Z Z z z z aZ a s Z � z tx D: z ❑ z p z z a z W H v7 W UJ WWW W W W W W D, W w W w W w a w W z W H> u) > H F E. H H H> H> H E. > z> a> ..7 > c4 > O p w 3 3 3 3 3 3 U) w w U U E E a w Ca.� a nx H ❑ D: m m m U m m O -m N m In 0 W O O O O O O tD lD > 1 > W O O O O O O r- H p H o a a D4 an a a p > > > > > > U U m H a x z a a w w w a 1 0 O w H z o O O N M Ul N In O M M O O O O O W o O O M ID lD M ID o Ln Ln O O O o O CO £ O O O l0 to lD 1D lD O N to O O O O o � r M r-1 H r-I rl ri N N Q1 Q1 H M r H Q1 z M N M M M M M M o1 O O N N M N O H l0 m �D �o lD to lD tQ ID tD �oN N �o N lD z rl r-I m V' cl' - - - N m Ol O O r-1 O w o o In In In In In Ln o m r o 0 o O r O U H m c c c c c c rn o o U .-i r-1 •-/ In '-I '-1 ,� ri H H '-1 a o O o o O O o O o o O O O o 0 0 ❑ H H O to U a U W O H iu)-I w W w W W W W ❑❑ 11 Nu U Oa z a a a a a a z z > a F, 0 0 cn a U a b o w E H H u') z W WWWWWW a a s O O rL a a a a a a a w z H >1 [� 14 14 1-1 a a a .1 x H H w E. O a a a a a a 4 U a s > H H 1 E. > > > > > > > (n a a w U x U FCC m H H a W El w a a a a a a a W .7 Z a a .] a a a a a a s .7 Ea-E Ea-F Cl m W W W a s a z z H a p W W W W W H H z H H cn E. z a LL a o U o 0 o 0 0 0 x w w w Cl a a o a a a a a a a a U CL 0., H ' a .] 0 H O 0 0 0 0 0 0 H£ H w H Cu Z w U a a d 2 042 z 0 > O In o 0 0 0 0 0 0 0 0 un o In o 0 z O >� H r m m m m m m o ,� O In to c H U H o 0 0 a 0 a 0 a 0 a 0 a 0 a H fn O CL o W o H O a o a 0 > 0 a U H H O 0 0 0 0 0 0 H H a U U U U U U U U U W a .a7 a w 35 Z W. O m H N N lD N r N m N N 01 H O N H N N N m N O m H m N M m M c m E+ Z H 0 m H N x H O W C7 0.ai U F ry ,m O £ w E+ rn rn rn H C9 £ W E+ C7 £ W H C9 £ w E+ C7 £ w E (7 £ W E-E rn Oi E C7 £ w E (.) £ W E. C9 £ w H C7 £ w E C9 £ W H C9 £ W H C9 £ w E+ C7 £ w ElE+ C7 £ W C7 £ W E+ O N M F Z E lD O O O O O O O O O O O in N 0 O C CD O O v' m v m N r H r M H M (N O 0) O O w £ Y� W Z O O m �o �n O Ln �-+ o m c M v H Ln r H H c m rn O c H r r Ln r Ln r M rn m H m m Ln m orn o to H ry O m O O u'1 N p O ry r o a N O to u) Cl Lo H Ln r c H . M Z ,n ❑ r cn w w W V H O z H Z O H E" CL a U m w ❑ U > W w Z O> x CL I u U H a a < rL H 0 O I ElE-H a V❑ m z 0 W a> CL s FC E+ O O❑ Z W Z o EH-F U W CL w z H m V > cn CL Z 0 EH+ U W CL m z H m U > a' CL Z 0 E U W D. m Z H U U > cn LL Z 0 E U W CL m z H U > cn CL Z o E U w CL m z H to V > m LL m Q F O E Z Q❑ Z w > 3 ❑ W E z O I s4 ,, co ❑ a> a4 D. FC F O E a U❑ Z w V > m W Z O x CL U > to w. Z O m CL U > cn W Z o z CL U > m W Z o w CL � O £ Z 0 H F 0z H a> x H O E+ z O W cn 0 H F w w £ w w a [L n. o cn U 0 H E W w £ m W a CL a o£ � O H F z O< W O F w z w O O z a W a> w H O > Z H H 43 ❑ I ❑ H � > z£ H a' W 4 O z Lr) H N r m v' N O N O N O N O N O H r H m lD N w H m lD H m H m to N o N m c lD N Ln N H r r H lD O m N H lD o m Q. N H �D 0 m N H tD 0 m N H lD 0 m N � z CL < w w m a 1 O 0 [u E+ D: W W £ O O O O O O O O O O O Ln O O O O O O to in in O O O O O O O O O O O O O O O N m to O O O O O O O O O O O O O O O O z F In m lD H N N O1 O to Ol O 10 O1 O 1D O1 O 1D O1 O to lf1 N N In m to in m I�D in m �o Ln m to H m �D r M H O r m 10 M O r 1D ul) kD Z O O U M ul H O O O m m m m r r m r N Ln O O m in m un m Ln M in v' un H O H O N O N O - 0 U K O o 0 0 0 0 0 0 0 o 0 0 o 0 0 0 0 0 I z z z z z z a H LY H H H H H W u) M O O ,n a FC w U E.a w £ E vwi z H E. 14 m� z F a E .] Z E-E K4 a ai z F < 14 con Z ❑ w F O ❑ x U � z ❑ a U x z ❑ a U x z ❑ x U � z ❑ a U `.L z W a CL U E+ H z D a < a Cu a O ❑ z W E. z Ri a m w ElY a o CL o m 0 w a H a F 0 w x a H rx E 0 w x a H a E+ 0 w x FC a H z E+ 0 w �' Q a H a E >. 3 ❑ W F H z O z O N H w > z O N H w > z O N H w > Z O N H w > z O N H w > O a w m W 3 O a Emu m w 3 O a Gam. m w 3 O a w m w 3 O a w m w 3 Z .7 O V U a O >+ E H U > o H O z CL U 0 O H CL O (n 0 H O H a E 0 H O H a E+ 0 H O H a EH o H O H a E+ 0 H O H a E Ln p O H z O o NN w > 0 N w > 0 N w > o NO w > o N w > Ln O W 3 Ln O W 3 Ln O 11 CW 3 Ln O W 3 ,n O W 3 I H 04 a W ❑ I O F 043 36 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 43895 01/16/01 LID100 LIDGARD & ASSOCIATES 43896 01/16/01 PET005 CASH/PETTY CASH 43897 01/16/01 STA010 STAMKO DEVELOPMENT CHECK TOTAL 2:20PM 01/16/01 PAGE 1 PAYMENT AMOUNT 2125.00 295.24 93292.22 95,712.46 044 37 2a r-I N M V' Ln to r m m o N Lo m r- m m O .�i N D 0 E z 0 o w E-F £ £ £ £ E £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ (D a w w w w w w w w w w w w w w w w w W w w w a m E. E E E-F E E E-F E E-E E E E-E F E E-E E-F E H E E-F H o Ir �D o 0o o n o o o 0 o o).-I H r o Ln o D El o n a)o u m M o o rn un n m C o r o c Z F w Z N N D N c r Q N O N c c c M M c N £ O N M H M H l0 > O N N M N r a N D O M M a H r N rn O v' N O N N F E F+ E F F F E E )n N 3 N z Z Z Z Z Z Z Z Z Z m rn .-I W E4 W W W W W W W W N N E E N £ £ £ £ £ £ £ £ £ £ M 0 C W W W W W W W W W W rn F a a a a a a a a a a EH x o 0 0 0 0 0 0 0 0 z w m m m m m m m m m m m m m m m m m m m w £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ z z z z £ O a W W W W W W W W W W W W W W W a H H H H a a z F (Y. a s cz a a m z a a a' a a a a E. 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W W W W '-7 z E F F E E-F E E E E E F E E E F D O D O m H 0 W W W W w W W W W W W W W W w a o a a a, as a a a a, n. a, a a a a a a O o 0 0 >» a a a a a O 0 0 m m m m x m x m x m m m m m m m x m x x m x x x s n a a a a a a a a a m a m a m a m a m a m a F F F E m z a U U U u U U U U U u U U U U U m m m m E [ W z 0 > O N Ln N N N Ln Lo N Lo N N Ln N N u) O O O O 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 - H H H 0 >+ - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45 U E 0 EE E F E+ EE E+ E F+ E E E F E F E a a a a U H H W W W W W W W W W W W W W W W E F F F a U a a a a a. D. a s a. as a a a a a a m m m m ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 10:35AM 01/11/01 PAGE 1 PAYMENT AMOUNT 43882 01/11/01 &01288 LOUISE SCIUTTO 43883 01/11/01 ATT075 AT&T WIRELESS SERVICES 43884 01/11/01 BU1041 BUILDING INDUSTRY ASSOC 43885 01/11/01 COA080 COACHELLA VALLEY WATER 43886 01/11/01 DEP008 DEPT OF CONSERVATION 43887 01/11/01 GEN100 THOMAS P GENOVESE 43888 01/11/01 GUM050 BRAD GUMMER 43889 01/11/01 IMPO10 IMPERIAL IRRIGATION DIST 43890 01/11/01 LAS200 LA SALLE LIGHTING SERVICE 43891 01/11/01 SOU010 SOUTHERN CALIF GAS CO 43892 01/11/01 SOU202 SO CAL CITY CLERKS ASSOC 43893 01/11/01 SPL100 RON SPLUDE 43894 01/11/01 VER200 VERIZON CHECK TOTAL 70.00 170.02 29.00 104.23 8184.71 44.69 770.00 5297.11 26100.00 1574.43 60.00 33.00 492.27 42,929.46 m m • 39 Z N ri N M c to l0 r m m N M v M l0 O N f-I E-E Z H O H H V C7 0 0 C7 (D U' U' (D CD (D 0 0 0 0 0 u C.'J O w El £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ C7 < W W w W W w w w w w w W W w W w W �y a ❑ E+ El H ElE+ E+ F E+ El E. H F E+ E. 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H H t, 47 u' 0 Z r v OD N fcxG O ti N N ti N N N F z H 0 E £ O W £ E £ E E E FC a Fw+ F F F F F F rn 0 v Cl O O O M c p O H z E4 a) O O m m m m p w z x m N >- N M 0) fL 0 N c H F E £ W W W � F E F 0 £ E 2 o 0 o o W W F a El z z E- L) O O O D U H (L a a a O > p z 0 � OQ ElF v>i cA O a z U a) z H Z a z C<7 C z H m W El w H W H H z z w , W > to > > I O z z w S 5 m H H H a a o w w H U W H o x m M w r �o m a O W r N ID M m > I > N O O O .-a W N O m co z a) r �o �o �o OI O x 0 r Ln u) Ln E- a z a. < m w a CIO o o w E-F (i O O N M N O O w O O m to M O O O O N is l0 O 0 5 rn r C) Lo Lo z N M 0 M M M M F w �o w ID z N .-I M v v M M O O O N N Ln N N O N N N -q U H ti H H H FC o p o 0 0 0 0 U O O cn U Q O CO M CD0 a LO W w w FL H U a < N F U Hi w r p a z z U CO H z z z z r d x a a 0 0 0 0 WO U H H H H a ° a a' F w z w > > > > z o > O N O O O O O p O O O O O O U H D a !Z a a a U 00 Om W W W W U En > > > > 048 41 T4-ht 4 4Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: Approval of the Declaration of Surplus Property RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: February 6, 2001 CONSENT CALENDAR: oZ STUDY SESSION: PUBLIC HEARING: Approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The City has accumulated obsolete and non-functional property items over the last several years. The equipment has little or no market value. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means; or 2. Do not approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means; or NE 3. Provide Staff with alternative direction. Respectfully submitted, �) 4 - J n . Falconer, Fi ance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Declaration of Surplus Property 050 002 ATTACHMENT 1 Y (n>/1 (D a)U L m OAS (n U U U U- cn a_ U m a O I` M 00 :D U a L U N >' O N cu O O 0 0 'p O > O > a) N N 0 0 U o O cLO -0 (n c O (B U c aC Y 0 O En (D.O �C O L O O co co N r- O LO O � Q Z O 0�000 ea m LY�OOD W 0 � � d LL LL LL (n U LO 0 O U N�NI— N U) O oo O z 2 LL (D CO U) CO c U) Ln L x a) cu y_ • a) O a) E c U CU a) Q Q Q Q X O- >% Y Y C Y a) N) �' c c (n U_ U_ U_ U_ Q a) L .a? 4) (U E 0) L Q Q Q Q c c c c O U a-O a) •` Q L O O 0 0 0 0 O O U O N N N N U to O Q J N co llq CYM 0 d 'C co00o00 0 O 0 0 0 0 04 O T- T- V co ui Q 0 C7 (n Q o) � O N N 'O U)O CIO L Z � U LL c 2 D L CY _0E � Q Y 0Q J W U Y U w �_ U)a5 O o } (D a) Q �- O "� U "O Q 0 N N ~ (DN O N cd LO cd co 0 U cn S LL 2 cn 0- Y LL U U) No 004 �a�TQ'c U rY m S c�� of9w 4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 6, 2001 Acceptance of Capital Improvement Project #2000-05 Sport Complex Lighting Improvements RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Accept Capital Improvement Project #2000-05, Sports Complex Lighting Improvements as 100% complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release retention in the amount of $2,900, 35 days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: Adequate funds are available in the Quimby Fund Account No. 220-000-300-290 to pay the contractor retention. Funding Source Account Number Amount Quimby Funds 401-000-493-000 $50,000 Less prior payment $28,475 Amount Available $21,525 The total project cost is $29,000. Therefore, sufficient funding is available to close out this project. CHARTER CITY IMPLICATIONS: This project is fully funded with Quimby funds. Subsequently, this project was bid without the prevailing wage requirement. 05? BACKGROUND AND OVERVIEW: The existing design of the light standards at the La Quinta Sports Complex did not allow for illumination of all available playing field space. The La Quinta Sports Complex Lighting Improvement project was listed in the 2000-01 Capital Improvement Program to provide additional lighting to eliminate "dark spots" on the fields. At the October 3, 2000 City Council meeting, the City Council approved the Request for Proposal (RFP) to provide design/build services for the design and installation of lighting improvements at the Sports Complex. Approximately 15 RFP's were sent to various contractors upon request. As of the closing date of November 3, 2000, one proposal for the project had been received. The proposal was from La Salle Electric in the amount of $29,000 for the project. The proposal by La Salle Electric addressed the necessary equipment needed, as identified by the lighting manufacturer, MUSCO, to illuminate the "dark spots" on the field as well as all necessary wiring to connect the lights to the control system. The additional light fixtures were placed on the existing poles and designed with the same type of light shields that are on the current light fixtures at the Sports Complex. La Salle Electric installed the light fixtures during the week between Christmas and New Year's thus not impacting the school's use of the facility. The light fixtures do provide additional light on the playing fields, thereby increasing the usable field space at night. As a method of decreasing costs associated with the use of the ball field lights, a change order was issued to install a switch in the snack bar to be used to turn off half of the field lights when not in use. A switch was installed in the snack bar last Spring, that enables the user groups to turn off all the field lights if they are not needed. Currently, the lights are programmed through the Community Services Department, based upon a schedule provided by the user groups. Occasionally, the user groups do not need the fields for as many hours per evening as noted on the schedule. The switch allows the lights to be turned off to save energy and the lifespan of the light bulbs. The additional switch provides the opportunity to turn off half of the field lights if they are not needed, thereby allowing one half of the fields to be used at the time. This will further reduce electrical costs and extend the life of the light bulbs. The total cost for the additional switch was $300. The project's construction is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. A summary of final account of this Contract is as follows: Original Bid $29,000 055 00'' S:\Community Services\CCReports\CC.091.Sports Complex Lighting.wpd 0„ Change Order #1 $ 300 Total $29,300 Amount Paid to Date $26,400 Retention to be Released: $ 2,900 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept Capital Improvement Project #2000-05, Sports Complex Lighting Improvements as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $2,900, 35 days after the Notice of Completion is recorded; or 2. Do not accept Capital Improvement Project #2000-05, Sports Complex Lighting Improvements as 100% complete; or 3. Provide staff with alternative direction. Res p. ctfully bmitted, f / 91 Y VVf ie Horvitz, unity Services Director Approved for submission by: Thomas P. Genovese, City Manager 054 0 q3 S:\Community Services\CCReports\CC.091.Sports Complex Lighting.wpd Titit 4 4 Q" COUNCIL/RDA MEETING DATE: February 6, 2001 Adoption of Resolution Accepting Passes to the Bob Hope Chrysler Classic Golf Tournament to be held February 12-18, 2001 in the Coachella Valley AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: A - STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held February 12-18, 2001. None. None. In past years, the Bob Hope Chrysler Classic has provided the City of La Quinta passes for its annual golf tournament. Although staff has not received confirmation from the Bob Hope Chrysler Classic, it is anticipated that the City may receive passes for the upcoming Bob Hope Classic to be held February 12-18, 2001 at various locations in the Coachella Valley including La Quinta. In that light, staff prepared the attached Resolution to allow acceptance of the passes in case they are provided to the City. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held February 12-18, 2001; or 055 2. Do not adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held February 12-18, 2001; or 3. Provide staff with alternative direction. Respectfully submitt d, Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager G:\MyData\WPDocs\CITY COUNCIL\CCSTFFBOBHOPEPASSES 02-06-01.wpd 056 002 �Y�Il��Ii•II��Z�7t>e A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING COMPLIMENTARY PASSES FOR THE BOB HOPE CHRYSLER CLASSIC GOLF TOURNAMENT WHEREAS, it is anticipated that the Bob Hope Chrysler Classic may generously donate to the City, a gift of complimentary passes for the 2001 Bob Hope Chrysler Classic golf tournament to be held February 12=18, 2001 in the Coachella Valley including locations within La Quinta; and, WHEREAS, it is anticipated that the gifts may be donated to the City and its personnel and not be given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City to accept the donation and to direct the City Manager to control distribution of the tournament passes. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: 1. The City of La Quinta hereby accepts the anticipated donation of complimentary passes for the 2001 Bob Hope Chrysler Classic golf tournament. 2. The City Manager is hereby directed to control distribution of said tournament passes on a first -come, first -serve basis. PASSED, APPROVED and ADOPTED this 61h day of February 2001 by the following vote: AYES: NOES: ABSTAIN: ABSENT: 057 Resolution 2001- February 6, 2001 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California G:\MyData\WPDocs\RESOLUTIONS\BOBHOPECHRYSLERCLASSICPASSES2001.wpd 058 r� T4ht 4 4Qut«tw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: S"' STUDY SESSION: Approval of a Proposal for a Mobile Source Air Pollution Reduction Review Committee Grant to Purchase a PUBLIC HEARING: CNG Van RECOMMENDATION: Approve the proposed purchase of a CNG van; approve the project implementation schedule reflected in the grant application; and appropriate $15,000 in AB2766 Subvention funds in the FY 2001 /2002 budget. FISCAL IMPLICATIONS: Approval of this request would allow the City to apply for a grant in the amount of $10,000 toward the purchase a compressed natural gas -powered van. The City's match (approximately $15,000) would be funded with AB2766 Subvention funds, which the City receives annually from the South Coast Air Quality Management District. Sufficient funds are available in the AB2766 fund (Account #235-000-300-290) for the City's match. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Mobile Source Air Pollution Reduction Review Committee (MSRC) is accepting grant applications under its Alternative Fuels Subvention Fund Match Program." The program provides funding to increase the availability of alternative fuel infrastructure (e.g. natural gas refueling stations, electric vehicle charging stations) or to facilitate the purchase of medium and heavy-duty alternative fuel vehicles. The City wishes to take advantage of this funding opportunity to purchase an eight - passenger, compressed natural gas -powered van. The van will be used as a City pool vehicle, available to all departments. The MSRC will grant up to $10,000 toward the purchase of this van, which qualifies as a medium -duty vehicle. 059 The City's match would be funded with AB2766 Subvention Funds. The South Coast Air Quality Management District levies a fee on motor vehicle registrations, then forwards a portion of those fees to cities within the South Coast Air Basin. These funds, known as AB2766 Subvention Funds, are to be used by cities for programs that reduce air pollution from motor vehicles. For purposes of this grant application, the MSRC requires that the City Council approve the allocation of AB2766 funds for the proposed project. The purchase of a CNG van meets all requirements set forth by AB2766. Both Dodge and Ford make an eight -passenger CNG van that qualifies for MSRC funding. However, to expedite the purchase of the van and to obtain the best price, the City will "piggyback" on the State's contract for CNG vans with Lasher Dodge in Sacramento. The CNG Dodge Ram Wagon is certified by the California Air Resources Board to be a "Super Low Emissions Vehicle" - 70% cleaner than its gasoline -powered counterpart. The base price for the van is $21,842.00 plus a $150.00 fee to have the van delivered FOB to Palm Springs. The MSRC requires City Council approval of the Project Implementation Schedule reflected in the grant application. Once the grant application is submitted to the MSRC, it takes approximately 60 days to receive an "Authority to Proceed" (ATP). Our proposed schedule anticipates receiving an ATP in mid -April 2001, initiating the van purchase by mid -July 2001, and receiving the van by October 2001, depending on manufacturer availability. The MSRC will begin accepting applications on February 1, 2001 and will distribute funds on a first -come, first -served basis. Due to the popularity of this program, the MSRC anticipates that the funds may be exhausted on the first day. To improve the City's probability of receiving a grant award, the grant application was submitted to the MSRC on February 1, 2001. If the Council chooses to not approve the City's grant application, staff will withdraw it from the MSRC. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the proposed purchase of a CNG van; approve the project implementation schedule reflected in the grant application; and appropriate $15,000 in AB2766 Subvention funds in the FY 2001 /2002 budget; or 2. Do not approve the proposed purchase of a CNG van; do not approve the project implementation schedule reflected in the grant application; and do not appropriate $15,000 in AB2766 Subvention funds in the FY 2001 /2002 budget; or 0 S 0 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . MSRC Grant Application 061 0(?' Fy'"ATTACHMENT 1 Alternative F EXHIBIT A APPLICANT INFORMATION (Return this page as part of your Match Program application) 1 A. Please provide the following applicant information in the space provided. Applicant Name: City of La Quinta Address: P. O. Box 1504 La Quinta CA 92253-1504 Contact Person: Debbie Powell Title: Management Assistant Telephone Number: (760) 777-7073 Fax #: (760) 777-7101 E-Mail Address: dpowell(Wla-guinta.org B. Please answer the following questions: YES NO 1. Are you submitting a Joint Application with other Cities/Counties? ❑ 2. If "Yes", are you authorized to act of behalf of all participants? ❑ ❑ 3. If "Yes", please provide the names of all other project participants. Please designate if the other participants are public agencies or private entities: Public Private a) ❑ ❑ b) ❑ c) ❑ ❑ d) ❑ ❑ YES NO 4. If you answered "Yes" to questions 1 and 2, above, have you attached a letter from each entity designating a lead agency and ❑ ❑ authorizing that agency to act on behalf of the other participants? 062 005 FY00/01 MSRC AB 2766 Discretionary Fund Alternative Fuels Subvention Fund Match Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK — Part 2b Category 2 — Purchase of Medium and Heavy -Duty Alternative Fuel Vehicles (Return this page as part of your Match Program application only if you are applying for alternative fuel vehicle match funding) A. PROJECT DESCRIPTION: Describe the proposed alternative -fuel vehicle purchase(s). For each vehicle to be purchased, please provide the following information, at a minimum: a) vehicle manufacturer and model; b) fuel type; c) engine manufacturer, model number or engine family series, and horsepower; d) gross vehicle weight; and e) primary location(s) for vehicle fueling. (Attach extra sheets as necessary). The City of La Quinta is proposing to purchase an 8-passenger compressed natural gas -powered van with the primary goal of reducing emissions from motor vehicles within the City and the Coachella Valley. The CNG van will be used as a City pool vehicle available to all City departments. The van will be driven primarily in the local area, but will also be available for longer distance travel to trade shows, conferences, events, etc. The City has purchased several CNG vehicles for its fleet, and has found that they perform well in the desert heat. To obtain the best pricing, the City of La Quinta will "piggyback" on the State of California's contract for CNG Vans. a) Make and model: Dodge Ram Wagon 8-Passenger Van b) Fuel Type: Dedicated Natural Gas c) Engine Family Series and Horsepower: 5.2L V8 Engine; Engine Family per California Air Resources Board is 1 CRXT05.26RC; 200 horsepower @ 4,400 rpm. d) Gross Vehicle Weight: 7,700 lbs. e) Primary Location(s) for Vehicle Fueling: Waste Management of the Desert 41575 Eclectic Street, Palm Desert Sunline Transit 83244 Highway 111, Indio YES NO 1. Do all vehicles satisfy the requirements specified in Section I.E.2? ❑ 2. Total Number of Medium Duty Vehicles: 1 3. Total Number of Heavy Duty Vehicles: 06-3 FY00/01 MSRC AB 2766 Discretionary Fund Alternative Fuels Subvention Fund Match Program EXHIBIT C PROJECT BUDGET — Part B Category 2 — Purchase of Medium and Heavy -Duty Alternative Fuel Vehicles (Return this page as part of your Match Program application only if you are applying for alternative fuel vehicle match funding) A. Please provide your Current Unallocated Subvention Fund Balance: $ 45,427.00 B. Please provide the following Alternative Fuel Vehicle Purchase Cost by Category Information: PROJECT COSTS BY FUNDING CATEGORY 1. AB 2766 SUBVENTION FUNDS APPLIED TO ALL VEHICLE PURCHASES FROM EXISTING UNALLOCATED BALANCE: 2. AB 2766 SUBVENTION FUNDS APPLIED TO ALL VEHICLE PURCHASES FROM FUTURE YEAR ALLOCATION (FY 2001/2002): 3. TOTAL AB 2766 SUBVENTION FUNDS APPLIED TO MEDIUM AND HEAVY-DUTY VEHICLE PURCHASES (SUM OF LINES 1 AND 2): 4. AMOUNT OF MSRC MATCH FUNDING REQUESTED FOR MEDIUM DUTY VEHICLE PURCHASE (100% MATCH, I.E., $1 FOR $1 MATCH UP TO $10,000 PER VEHICLE): 5. AMOUNT OF MSRC MATCH FUNDING REQUESTED FOR HEAVY DUTY VEHICLE PURCHASE (100% MATCH, I.E., $1 FOR $1 MATCH UP TO $20,000 PER VEHICLE): 6. ADDITIONAL PROJECT CO -FUNDING FROM OTHER SOURCES: 7. TOTAL PROJECT COST: AMOUNT $ 15,000.00 $ 15,000.00 $ 10,000.00 F1 $ 25,000.00 C. Please list all funding sources other than AB 2766 Subvention Funds or MSRC Match Funds: a) b) c) NON -AB 2766/MSRC FUNDING SOURCES TOTAL "OTHER" PROJECT CO -FUNDING: AMOUNT $ 007 FY00/01 MSRC AB 2766 Discretionary Fund Alternative Fuels Subvention Fund Match Program EXHIBIT C PROJECT BUDGET — Part B (continued) Category 2 - Purchase of Medium and Heavy -Duty Alternative Fuel Vehicles '(Return this page as part of your Match Program application only if you are applying for alternative fuel vehicle match funding) D. Please list all vehicle purchase project costs by Cost Element. MEDIUM DUTY VEHICLE PURCHASE COSTS (PLEASE LIST EACH VEHICLE INDIVIDUALLY): 1. Dodge Ram Wagon, 8-Passenger $ 25,000.00 2. $ 3. $ 4. $ 5. $ TOTAL MEDIUM DUTY VEHICLE PURCHASE COSTS: $ 25,000.00 HEAVY DUTY VEHICLE PURCHASE COSTS (PLEASE LIST EACH VEHICLE INDIVIDUALLY): 1. $ 2. $ 3. $ 4. $ 5. $ TOTAL HEAVY DUTY VEHICLE PURCHASE COSTS: $ DIRECT LABOR COSTS: 1. LABOR HOURS x /HOUR = $ 2. LABOR HOURS x $/HOUR = $ TOTAL DIRECT LABOR COSTS: $ OTHER DIRECT COSTS, INCLUDING SUBCONTRACTORS: 1. $ TOTAL OTHER DIRECT COSTS: $ ADMINISTRATIVE COSTS: $ TOTAL PROJECT COST: $ 25,000.00 PLEASE NOTE THAT THE TOTAL PROJECT COST REFLECTED IN SUBSECTIONS B AND D, ABOVE, SHOULD BE CONSISTENT. 065 I1: FY00101 MSRC AB 2766 Discretionary Fund Alternative Fuels Subvention Fund Match Program EXHIBIT D PROJECT IMPLEMENTATION SCHEDULE (Return this page as part of your Match Program application) Please provide, either in the space outlined below or separate attached sheet, a Milestone Schedule for your proposed Match Program project. The schedule should include anticipated start and completion dates for each task, activity, or milestone identified in Exhibit B, "Project Description/Statement of Work". The format requirements for the Project Implementation Schedule are flexible. A template is provided below: PROJECT MILESTONE START DATE COMPLETION Example: Task 1— Site Design & Permitting... Authority to Proceed (ATP) + one month ATP + 3 months Initiate Purchase of Van ATP + one month ATP + 3 months Purchase and Take Delivery of Van ATP + 3 months ATP + 6 months If a separate milestone schedule is attached, please label the attachment "Exhibit D: Project Milestone Schedule" and include in your application package. 009 FY00/01 MSRC AB 1766 Discretionary Fund Alternative Fuels Subvention Fund Match Program EXHIBIT E PROJECT IMPLEMENTATION DATA — Part B Category 2 — Purchase of Medium and Heavy -Duty Alternative Fuel Vehicles (Return this page as part of your Match Program application only if you are applying for alternative fuel vehicle match funding) A. The MSRC Technical Staff will estimate the emissions reductions attributable to the deployment of new alternative fuel medium and heavy-duty vehicles. Applicants are not required to perform emissions reduction calculations as part of their application. However, to assist the MSRC in assessing the air quality benefits of your project, please provide the following information for each medium/heavy-duty vehicle described in Exhibit B, Part 2b, Section A. Complete the Table below or attach a separate sheet a. Vehicle make and model; b. Fuel Type (CNG, LNG, LPG, etc.); C. Engine model, including horsepower; d. Estimated vehicle life; e. Vehicle duty cycle (i.e., trash collection, local delivery, etc.) f. Annual mileage within the geographical jurisdiction of the South Coast Air District; or g. Annual hours of engine operation within the geographical jurisdiction of the South Coast Air District. a b c d e f Vehicle Make & Fuel Engine Vehicle Vehicle Annual Annual Model Type Model & Life Duty Cycle Vehicle Hours of Horsepower ears Mileage Operation 1 Dodge Ram CNG 5.2L V8 5 Local (City 10,000 Wagon 200 HP pool _..._..___.—.___ _.__..................... ... _....___._.__.__._..._._ ... _...... vehicle) 2 3 4 5 6 7 8 9 10 067 010 Tity/ 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: (10 ITEM TITLE: Acceptance of 1999/2000 Citywide STUDY SESSION: Slurry Seal/Restriping Program, Project No. 99-12 PUBLIC HEARING: Accept the 1999/2000 Citywide Slurry Seal/Restriping Program, Project No. 99-12; and authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release retention in the amount of $20,434.70, 35 days after recordation of the Notice of Completion. Adequate funds are available (Account No. 101-453-609-000) in the Fiscal Year 1999/2000 Comprehensive Street Maintenance Program to pay the contractor retention. None. On December 7, 1999, the City Council authorized staff to receive bids for the 1999/2000 Slurry Seal/Restriping Program, Project No. 99-12. This project provided for the slurry sealing of various streets and citywide restriping of traffic lines and pavement markings. On March 21, 2000, the City Council awarded a contract to California Pavement Maintenance Company, Inc. (CPM) in the amount of $174,305.60 for the 1999/2000 Slurry Seal/Restriping Program, Project No. 99-12. MW T:\PWDEPT\C0UNCIL\2001 \010206a.WPD Upon completion, staff deemed the application of slurry seal to the Civic Center parking facility as unacceptable. Staff met on -site with representatives of CPM and agreed to allow CPM the opportunity to make the necessary repairs. The repairs were attempted by CPM personnel yet were still deemed unacceptable by City staff. Therefore, the repairs are currently being conducted in-house at an estimated cost of $2,680. These repairs consist of utilizing the City's water truck to accelerate the curing process. In addition, staff has pressure washed and reapplied slurry seal to the areas where vehicles have deposited oil while parked. This $2,680 amount has been deducted from the ten percent (10%) retention amount as described below. When compiling the bid documents, staff utilized the Pavement Management System (PMS) report that was completed by Berryman and Henigar dated July 1997. There were quantity variations between the amount specified in the bid documents and the actual materials that were put in place during the contract. These quantity variations are attributed to the square footage as reported in the Berryman and Henigar PMS and the actual field conditions that were encountered during this project. CPM's construction effort is now deemed to be 100% complete and is in compliance with the specifications. Prior to filing the Notice of Completion, staff must receive authorization from City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. A final accounting of this Contract is as follows: Original Bid $174,305.60 Change Order No. 1 $24,497.00 Change Order No. 2 $2,474.67 Quantity Variation $38,869.78 TOTAL: $ 240,147.05 Amount Paid to Date ($217,032.35) Deduction for Civic Center Parking Facility Repairs ($2,680.00) Total Retention to be Released $20,434.70 0 04. T:\PWDEPT\C0UNCIL\2001 \010206a.WPD The alternatives available to the City Council include: 1 . Accept the 1999/2000 Citywide Slurry Seal/Restriping Program, Project No. 99- 12; and authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $20,434.70, 35 days after recordation of the Notice of Completion; or 2. Do not accept the 1999/2000 Citywide Slurry Seal/Restriping Program, Project No. 99-12; and do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $20,434.70, 35 days after recordation of the Notice of Completion; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt' Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Contract Change Order No. 1 2. Contract Change Order No. 2 070 00 TAMDEPT\COUNCIL\2001\010206a.WPD _ V 3 TUT U '! QUMAVACHMENT1 P.O. Box 1504 78-495 CALLS TAMPIcO (760) 777-7000 LA QUINTA, CALIFORNIA 92253 (TDD) (760) 777-1227 CONTRACT: F/Y 1999/2000 CITYWIDE SLURRY SEAL/RESTRIPING PROGRAM PROJECT NO. 99-12 CONTRACTOR: California Pavement Maintenance Company, Inc. 15568 Stover Avenue Fontana, CA 92337 CONTRACT CHANGE ORDER NO. I Pursuant to the terms of the original Contract Agreement, you are hereby directed. to make the herein described changes or do the following described work not included in the plans and specifications for this Contract Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE: Add the following items of work: 1. Slurry seal and replace all pavement markings on the east bound lanes of Avenue 52 from Ave. Bermudas to the and of the lane drop taper east of The Tradition Goff Club tract boundary (approx. 750 L.F. east of Calle Rondo centerline); and, 2. Slurry seal and replace all pavement markings on the westbound lanes of Ave. 52 from Ave. Bermudas to Calls Rondo and, 3. Slurry seal and replace all pavement markings at the City of La Quinta Civic Center and Senior Center facility parking lots. QUANTITIES a►Pp Y nY 300 To Unit Cost Total I Slurry Seal $74.99 $22,497.00 `..Replace all pavement markings (2 Coats) Lump Sum $ 2,000.00 TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SMALL NOT EXCEED $24,497.00 By reason of this contract change order the time of completion is adjusted as follows: -3. days added/deleted to contract time. The revised contract completion date shall be: 06102/00 We, the undersigned Cartrlector•, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equiprnent furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work and hereby accept as full payment the amount shown above, wttiall indudes all cftd and indired overhead expenses for any delays. Accepted Title: 3unerintendent Aractor.__ CALIFORNIA PAVEMENT MMNTENANCr= Date: May 2. 2000 F:%USF. 0ANNWROJEM%gq-12%CW1.MW 071 C.05 (&4" D '�" Ql""""TTACHMENT 2 P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 (760) 777-7000 (TDD) (760) 777-1227 CONTRACT: F/Y 1999/2000 CITYWIDE SLURRY SEAURESTRIPING PROGRAM PROJECT NO. 99-12 CONTRACTOR: California Pavement Maintenance Company, Inc. 15568 Slover Avenue Fontana, CA 92337 CONTRACT CHANGE ORDER NO.2 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE: Add the following items of work: 1. Slurry seal Avenida Navarro, from Calle Madrid to Calle Colima QUANTITIES Bid Item No. Est. Qty. Unit Cost Total ply Slurry Seal 33 Ton $74.99 $2,474.67 TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED $2,474.67 Previous Contract Amount Through Change Order No. 1 $198,802.60 Add Change order No. 2 $ 2,474.67 Revised Contract Amount $201,277.27 By reason of this contract change order the time of completion is adjusted as follows: -0- days added/deleted to contract time. The revised contract completion date shall be: 06/02/00 We, the undersigned Contractor, have given careful consideradon to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment furnish all materials, perform all labor, except as maybe noted above, and peffor►n all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted Title: Superintendent t.vntractor: California Pavement Maintenance Company, Inc. Date: May 11, 2000 F:\USERS\DANNY\PROJECTS\99-121coo2.wpd 07? �r J06 Tit!t 4 4 Qu&& COUNCIL/RDA MEETING DATE: February 6, 2001 ITEM TITLE: Adoption of a Resolution of the City Council Adopting an Overall Annual Disadvantaged Business Enterprise (DBE) Goal for Federal Fiscal Year 2000/2001 for Department of Transportation (DOT) Assisted Contracts AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the City of La Quinta Disadvantaged Business Enterprise Program for Federal Fiscal Year 2000/2001, beginning October 1, 2000 and ending September 30, 2001; and Approve a Resolution of the City Council adopting an Overall Annual Disadvantaged Business Enterprise Goal for Federal Fiscal Year 2000/2001 for Department of Transportation Assisted Contracts. The City of La Quinta will not be eligible to receive authorization to proceed with any Federally funded improvements until Caltrans has approved the attached DBE Program. The City of La Quinta anticipates Federal Highways Administration (FHWA) funding for Federal Fiscal Year 2000/2001 in the amount of $354,423.00. None. The attached DBE Program (Attachment 1) was prepared in accordance with the new guidelines set forth by Title 49 of the Code of Federal Regulations, Part 26, and as described in the Caltrans Local Assistance Procedures Manual. The DBE Program establishes the City's DBE participation goal for all DOT Federally funded transportation related improvements. The City of La Quinta anticipates FHWA funding for Federal Fiscal Year 2000/2001 in the amount of $354,423.00. 07-3 T:\PWDEPT\C0UNC1L\2001 \010206c. wpd Utilizing the methodology presented within the Caltrans Local Assistance Procedures Manual, the attached program establishes the City of La Quinta overall annual DBE goal at 14% for the Federal Fiscal Year beginning on October 1, 2000 and ending on September 30, 2001. Of the overall goal, 7% of the goal will be focused on race neutral methods and 7% of the goal will be focused on race conscious methods. The City's revised draft DBE Program was originally submitted to Caltrans for review and comment on November 27, 2000. The attached DBE Program incorporated the comments received from Caltrans. The program was advertised for a 30 day public review on January 8, 2001. The City will not receive authorization to begin any FHWA Federally funded improvements until Caltrans has approved the attached DBE program, adopted the attached Resolution, and provided proof of publication to meet the advertising requirements of the program. The alternatives available to the City Council include: 1. Approve the City of La Quinta Disadvantaged Business Enterprise Program for Federal Fiscal Year 2000/2001, beginning October 1, 2000 and ending September 30, 2001; and approve a Resolution of the City Council adopting an Overall Annual Disadvantaged Business Enterprise Goal for Federal Fiscal Year 2000/2001 for Department of Transportation Assisted Contracts; or 2. Do not Approve the City of La Quinta Disadvantaged Business Enterprise Program for Federal Fiscal Year 20001001, beginning October 1, 2000 and ending September 30, 2001; and,.ap ove a Resolution of the City Council adopting an Overall Annual Disadvantaged Business Enterprise Goal for Federal Fiscal Year 2000/2001 for Department of Transportation Assisted Contracts; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Aoved fo submission by: homas P. Genovese, City Manager Attachments: 1. Disadvantaged Business Enterprise (DBE) Program 074 T:\PWDEPT\COUNCIL\2001\010206c.wpd 002 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING AN OVERALL ANNUAL DISADVANTAGED BUSINESS ENTERPRISE (DBE) GOAL FOR FEDERAL FISCAL YEAR 2000/2001 FOR DEPARTMENT OF TRANSPORTATION (DOT) ASSISTED CONTRACTS WHEREAS, the City of La Quinta is required to develop and submit a Disadvantaged Business Enterprise (DBE) Program and Overall Annual Goal for DBE participation for DOT -assisted contracts, as a condition of federal financial assistance, pursuant to Title 49 CFR Part 26; Participation by Disadvantaged Business Enterprises in U.S. Department of Transportation (DOT) Programs; and WHEREAS, in accordance with the new DBE regulations, the City of La Quinta has developed a narrowly tailored Final DBE Program and Established an Overall Annual DBE Goal of 14% for Federal Fiscal Year 2001; and WHEREAS, City Council adoption is required to ensure compliance with Department of Transportation federal funding requirements, provisions and financial responsibilities; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: the approval and adoption of the Final DBE Program and Established Overall Annual Goal for Federal Fiscal Year 2001, and , submission to the California Department of Transportation (Caltrans), on behalf of the City for final approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of February, 2001, by the following; AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor 075 City of La Quinta, California - 003 TAPWDEPT\C0UNCIL\2001 \010206c.wpd Resolution No. 2001- Adopted: February 6, 2001 Page 2 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California T: \PW DEPT\C0U NC IL\2001 \01 0206c.wpd 076 004 ATTACHMENT 1 DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM • CITY OF LA QUINTA I Definitions of Terms The terms used in this program have the meanings defined in 49 CFR §26.5. II Objectives /Policy Statement (§§26.1, 26.23) The City of La Quinta has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. The City of La Quinta has received Federal financial assistance from the DOT, and as a condition of receiving this assistance, the City of La Quinta will sign an assurance that it will comply with 49 CFR Part 26. It is the policy of the City of La Quinta to ensure that DBEs, as defined in part 26, have an equal opportunity to receive and participate in DOT -assisted contracts. It is also our policy: To ensure nondiscrimination in the award and administration of DOT -assisted contracts; To create a level playing field on which DBEs can compete fairly for DOT -assisted contracts; To ensure that the DBE Program is narrowly tailored in accordance with applicable law; To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; • To help remove barriers to the participation of DBEs in DOT -assisted contracts; and To assist the development of firms that can compete successfully in the market place outside the DBE Program. U John M. Freeland, Senior Engineer, has been delegated as the DBE Liaison Officer. In that capacity, Mr. Freeland is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by the City of La Quinta in its financial assistance agreements with the California Department of Transportation (Caltrans). City of La Quinta has disseminated this policy statement to City of La Quinta City Council and all the components of our organization. We have distributed this statement to DBE and non -DBE business communities that perform work for us on DOT -assisted contracts by publishing this statement in general circulation, minority -focused and trade association publications. III Nondiscrimination (§26.7) City of La Quinta will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR Part 26 on the basis of race, color, sex, or national origin. Page 1 of 23 077 006 In administering its DBE program, the City of La Quinta will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin. IV DBE Program Updates (§26.21) City of La Quinta will continue to carry out this program until the City of La Quinta has established a new goal setting methodology or until significant changes to this DBE Program are adopted. City of La Quinta will provide to Caltrans a proposed overall goal and goal setting methodology and other program updates by June 1 of every year. V Quotas 026.43) City of La Quinta will not use quotas or set asides in any way in the administration of this DBE program. VI DBE Liaison Officer (DBELO) (§26.45) City of La Quinta has designated the following individual as the DBE Liaison Officer, John M. Freeland, Senior Engineer, 78495 Calle Tampico, La Quinta, CA 92253, Tele. (760) 777-7045, Fax. (760) 777-7155, Email. Jfreelan@la-quinta.org. In that capacity, Mr. Freeland is responsible for implementing all aspects of the DBE program and ensuring that the City of La Quinta complies with . all provisions of 49 CFR Part 26. This is available on the Internet at osdbuweb.dot.gov/main.cfm. Mr. Freeland has direct, independent access to the City Manager's Office concerning DBE program matters. Mr. Freeland and his assistant Leonard St. Sauver, shall be assigned to the DBE program on a full-time basis. An organization chart displaying the DBELO's position in the organization is found in Attachment 1 to this program. The DBELO is responsible for developing, implementing and monitoring the DBE program, in coordination other appropriate officials. Duties and responsibilities include the following: Gathers and reports statistical data and other information as required. Reviews third party contracts and purchase requisitions for compliance with this program. Works with all departments to set overall annual goals. Ensures that bid notices and requests for proposals are available to DBEs in a timely manner. Identifies contracts and procurements so that DBE goals are included in solicitations (both race - neutral methods and contract specific goals) and monitors results. Analyzes City of La Quinta's progress toward goal attainment and identifies ways to improve progress. Participates in pre -bid meetings. Advises the CEO/governing body on DBE matters and achievement. Chairs the DBE Advisory Committee. Participates with the legal counsel and project director to determine contractor compliance with good faith efforts. • Provides DBEs with information and assistance in preparing bids, obtaining bonding and insurance. Plans and participates in DBE training seminars. i� Page 2 of 23 007 • Provides outreach to DBEs and community organizations to advise them of opportunities. VII Federal Financial Assistance Agreement Assurance (§26.13) City of La Quinta will sign the following assurance, applicable to all FHWA-assisted contracts and their administration as part of the program supplement agreement for each project: The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT -assisted contract or in the administration of its DBE Program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted contracts. The recipient's DBE Program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). VM DBE Financial Institutions It is the policy of the City of La Quinta to investigate the full extent of services offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in the . community, to make reasonable efforts to use these institutions, and to encourage prime contractors on DOT -assisted contracts to make use of these institutions. Information on the availability of such institutions can be obtained from the DBE Liaison Officer. The Caltrans Disadvantaged Business Enterprise Program may offer assistance to the DBE Liaison Officer. IX Directory (§26.31) City of La Quinta will refer interested persons to the DBE directory available from the Caltrans Disadvantaged Business Enterprise Program web site at www.dot.ca.gov/hq/bep. X Overconcentration (§26.33) City of La Quinta has not identified any types of work in DOT -assisted contracts that have a overconcentration of DBE participation. If in the future City of La Quinta identifies the need to address overconcentration, measures for addressing overconcentration will be submitted to the DLAE for approval. XI Business Development Programs (§26.35) City of La Quinta does not have a business development or mentor-prot6g6e program. If the City of La Quinta identifies the need for such a program in the future, the rationale for adopting such a program and a comprehensive description of it will be submitted to the DLAE for approval. i�: Page 3 of 23 • XII Required Contract Clauses (§§26.13, 26.29) City of La Quinta ensures that the following clause is placed in every DOT -assisted contract and subcontract: The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as recipient deems appropriate. City of La Quinta ensures that the following clauses or equivalent will be included in each DOT - assisted prime contract: Satisfactory Performance The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 10 days from the receipt of each payment the prime • contractor receives from City of La Quinta. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of La Quinta. This clause applies to both DBE and non -DBE subcontractors Release of Retention The prime contractor agrees further to release retention payments to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of La Quinta. This clause applies to both DBE and non -DBE subcontractors. XM Monitoring and Enforcement Mechanisms (§26.37) The City of La Quinta will assign a Resident Engineer (RE) or Contract Manager to monitor and track actual DBE participation through contractor and subcontractor reports of payments in accordance with the following: Amer Contract Award After the contract award the City of La Quinta will review the award documents for the portion of items each DBE and first tier subcontractor will be performing and the dollar value of that work. With these documents the RE/Contract Manager will be able to determine the work to be performed by the DBEs or subcontractors listed. I OEM Page 4 of 23 A preconstruction conference will be scheduled between the RE and the contractor or their representative to discuss the work each DBE subcontractor will perform. Before work can begin on a subcontract, the local agency will require the contractor to submit a completed "Subcontracting Request," Exhibit 16-B of the LAPM or equivalent. When the RE receives the completed form it will be checked for agreement of the first tier subcontractors and DBEs. The RE will not approve the request when it identifies someone other than the DBE or first tier subcontractor listed in the previously completed "Local Agency Bidder DBE Information," Exhibit 15-G. The "Subcontracting Request" will not be approved until any discrepancies are resolved. If an issue cannot be resolved at that time, or there is some other concern, the RE will require the contractor to eliminate the subcontractor in question before signing the subcontracting request. A change in the DBE or first tier subcontractor may be addressed during a substitution process at a later date. Suppliers, vendors, or manufacturers listed on the "Local Agency Bidder DBE Information" will be compared to those listed in the completed Exhibit 16-I of the LAPM or equivalent. Differences must be resolved by either making corrections or requesting a substitution. Substitutions will be subject to the Subletting and Subcontracting Fair Practices Act (FPA). Local agencies will require contractors to adhere to the provisions within Subletting and Subcontracting Fair Practices Act (State Law) Sections 4100-4144. FPA requires the contractor to list all subcontractors in excess of one half of one percent (0.5%) of the contractor's total bid or $10,000, whichever is greater. The statute is designed to prevent bid shopping by contractors. The FPA explains that a contractor may not substitute a subcontractor listed in the original bid except with the approval of the awarding authority. The RE will give the contractor a blank Exhibit 17-F, "Final Report Utilization of Disadvantaged Business Enterprises, First Tier Subcontractors" and will explain to them that the document will be required at the end of the project, for which payment can be withheld, in conformance with the contract. • • •YOM • . The RE will ensure that the RE's staff (inspectors) know what items of work each DBE is responsible for performing. Inspectors will notify the RE immediately of apparent violations. When a firm other than the listed DBE subcontractor is found performing the work, the RE will notify the contractor of the apparent discrepancy and potential loss of payment. Based on the contractor's response, the RE will take appropriate action: The DBE Liaison Officer will perform a preliminary investigation to identify any potential issues related to the DBE subcontractor performing a commercially useful function. Any substantive issues will be forwarded to the Caltrans Disadvantaged Business Enterprise Program. If the contractor fails to adequately explain why there is a discrepancy, payment for the work will be withheld and a letter will be sent to the contractor referencing the applicable specification violation and the required withholding of payment. is 010 Page 5 of 23 • If the contract requires the submittal of a monthly truck document, the contractor will be required to submit documentation to the RE showing the owner's name; California Highway Patrol CA number; and the DBE certification number of the owner of the truck for each truck used during that month for which DBE participation will be claimed. The trucks will be listed by California Highway Patrol CA number in the daily diary or on'a separate piece of paper for documentation. The numbers are checked by inspectors regularly to confirm compliance. Providing evidence of DBE payment is the responsibility of the contractor. When a DBE substitution is requested, the RE/Contract Manager will request a letter from the contractor explaining why substitution is needed. The RE/Contract Manager must review the letter to be sure names and addresses are shown, dollar values are included, and reason for the request is explained. If the RE/Contract Manager agrees to the substitution, the RE/Contract Manager will notify, in writing, the DBE subcontractor regarding the proposed substitution and procedure for written objection from the DBE subcontractor in accordance with the Subletting and Subcontracting Fair Practices Act. If the contractor is not meeting the contract goal with this substitution, the contractor must provide the required good faith effort to the RE/Contract Manager for local agency consideration. If there is any doubt in the RE/Contract Manager's mind regarding the requested substitution, the RE/Contract Manager may contact the DLAE for assistance and direction. Record Keening and Final Report Utilization of Disadvantaged Business Enterprises The contractor shall maintain records showing the name and address of each first -tier subcontractor. The records shall also show: The name and business address, regardless of tier, of every DBE subcontractor, DBE vendor of materials and DBE trucking company. The date of payment and the total dollar figure paid to each of the firms. The DBE prime contractor shall also show the date of work performed by their own forces along with the corresponding dollar value of the work claimed toward DBE goals. When a contract has been completed the contractor will provide a summary of the records stated above. The DBE utilization information will be documented on Exhibit 17-F and will be submitted to the DLAE attached to the Report of Expenditures. The RE will compare the completed Exhibit 17-F to the contractor's completed Exhibit 15-G and, if applicable, to the completed Exhibit 16-B. The DBEs shown on the completed Exhibit 17-F should be the same as those originally listed unless an authorized substitution was allowed, or the contractor used more DBEs and they were added. The dollar amount should reflect any changes made in planned work done by the DBE. The contractor will be required to explain in writing why the names of the subcontractors, the work items or dollar figures are different from what was originally shown on the completed Exhibit 15-G when: There have been no changes made by the RE. ogz Oil Page 6 of 23 • The contractor has not provided a sufficient explanation in the comments section of the completed Exhibit 17-F. The explanation will be attached to the completed Exhibit 17-F for submittal. The RE will file this in the project records. The local agency's Liaison Officer will keep track of the DBE certification status on the Internet at www.dot.ca.gov/hq/bep and keep the RE informed of changes that affect the contract. The RE will require the contractor to act in accordance with existing contractual commitments regardless of decertification. The DLAE will use the PS&E checklist to monitor the City of La Quinta's commitment to require bidders list information to be submitted to the City of La Quinta from the awarded prime and subcontractors as a means to develop a bidders list. This monitoring will only take place if the bidders list information is required to be submitted as stipulated in the special provisions. City of La Quinta will bring to the attention of the DOT through the DLAE any false, fraudulent, or dishonest conduct in connection with the program, so that DOT can take the steps (e.g., referral to the Department of Justice for criminal prosecution, referral to the DOT Inspector General, action under suspension and debarment or Program Fraud and Civil Penalties rules) provided in §26.109. City of La Quinta also will consider similar action under our own legal authorities, including responsibility determinations in future contracts. 0 XIV Overall Goals (§26.45) The City of La Quinta's overall goal for the Federal Fiscal Year FY 2001 is the following: 14% of the Federal financial assistance in FHWA-assisted contracts. This overall goal is broken down into 7% race -conscious and 7% race -neutral components. The City of La Quinta is centrally located with the Coachella Valley economic sub -region. The Coachella Valley is an approximately 2,500 square mile economic sub -region of Riverside County. The Coachella Valley consists of the nine incorporated Cities of La Quinta, Desert Hot Springs, Palm Springs, Cathedral City, Rancho Mirage, Palm Desert, Indian Wells, Indio and Coachella, and portions of the unincorporated County of Riverside. The City of La Quinta represents 31.2 square miles and boasts a permanent population of 24,240. The City's population increases by approximately 9,500 during its peak season, for a seasonal population of approximately 33,740. The City of La Quinta anticipates Federal Highways Administration (FHWA) funding for Federal Fiscal Year 2000/2001 in the amount of $354,423.00. The following represents the City's projected FHWA funded, projects, contracts and expenditures: 1. City Project 199904 - Avenue 52, (Jefferson Street to west Citrus Entrance), improvements include widening the shoulder six feet, installation of curve signs, delineators, and paveme markings to reduce the number of vehicles running off the road and hitting fixed objects. g Page 7 of 23 012 w Total Estimated Cost: $82,243.00 Federal Funding Source: Surface Transportation Program Funds (STPLH) - $67,000.00 2. City Project 200013 - Adams @ Westward Ho, (Northeast corner, Adams to 630' north of Westward Ho and Westward Ho to 1,275' east of Adams), PM-10 related improvement, including minor shoulder paving and chemical stabilization of adjacent right-of-way. Total Estimated Cost: $127,047.00 Federal Funding Source: Congestion Mitigation Air Quality (CMAQ) - $112,475.00 3. City Project 200014 - Avenue 54 (Jefferson Street to Madison Street), improvements include minor shoulder paving and installation of windfence. Total Estimated Cost: $197,614.00 Federal Funding Source: Congestion Mitigation Air Quality (CMAQ) - $174,948.00 Work Category SIC Category Estimated Dollar Value % Federal Funding Consulting Services 8711/8713/8748 $35,442.00 10% Paving 1611/2951 $141,769.00 40% Landscaping 1611/0781/0782 $177,212.00 50% The City of La Quinta historically receives the vast majority of its proposals for professional consulting services and bids from construction contractors within the Riverside/San Bernardino statistical area. Subsequently, the City has determined the Riverside and San Bernardino County geographical boundaries be used for the purpose of calculating its Disadvantaged Business Enterprise (DBE) goal for FY 2000/2001. The following calculations are based upon the Caltrans DBE Director of certified firms (filtered to represent only DBEs within the Riverside and San Bernardino Counties) and the Census Bureau's Business Pattern Database (CBPs) for the same areas. .10 (DBEs in SIC 8711/8713/8748 CBPs in SIC 8711/8713/8748 .60 (DBEs in SIC 1611/2951 CBPs in SIC 1611/2951 .30 (DBEs in SIC 1611/0781/0782 CBPs in SIC 1611/0781/0782 .10 (Z 437 .40050 131 37 779 .10(.0274) .40(.2748) .50(.0474) .00274 .10992 .0237 Base Figure = (.13636) 100 = 13.636 = 14% The City of La Quinta has elected not to adjust the base figure of 14% during Fiscal Year 2000/200 108 4 The base figure may be adjusted in future Fiscal Years as project specific data becomes available. Page 8 of 23 013 Breakout of Estimated Race -Neutral and Race -Conscious Participation Of the annual 14% goal for DBE participation, the City of La Quinta projects meeting 7% of the goal utilizing race -neutral methods, including making efforts to assure that bidding and contract requirements facilitate participation by DBEs and other small businesses, unbundling large contracts to make them more accessible to small business; encouraging prime contractors to subcontract portions of the work that they might otherwise perform themselves; and providing technical assistance, and other support services to facilitate consideration of DBEs and other small businesses. The remaining 7% of the goal is anticipated to be accomplished through race -conscious measures, which includes establishing contact specific goals on contracts with subcontracting possibilities, when needed, to meet the City's overall annual DBE goal. Process Starting with the Federal fiscal year 2002, the amount of overall goal, the method to calculate the goal, and the breakout of estimated race -neutral and race -conscious participation will be required annually by June 1 in advance of the Federal fiscal year beginning October 1 for FHWA-assisted contracts. Submittals will be to the Caltrans' DLAE. An exception to this will be if FTA or FAA recipients are required by FTA or FAA to submit the annual information to them or a designee by another date. FHWA recipients will follow this process: Once the DLAE has responded with preliminary comments and the comments have been incorporated into the draft overall goal information, the City of La Quinta will publish a notice of the proposed overall goal, informing the public that the proposed goal and its rationale are available for inspection during normal business hours at the City of La Quinta's principal office for 30 days following the date of the notice, and informing the public that the City of La Quinta comments will be accepted on the goals for 45 days following the date of the notice. Advertisements in newspapers, minority focus media, trade publications, and websites will be the normal media to accomplish this effort. The notice will include addresses to which comments may be sent and addresses (including offices and websites) where the proposal may be reviewed. The overall goal resubmission to the Caltrans DLAE, will include a summary of information and comments received during this public participation process and the City of La Quinta's responses. This will be due by September 1 to the Caltrans DLAE. The DLAE will have a month to make a final review so the City of La Quinta may begin using the overall goal on October 1 of each year. If there is a design build please refer to Appendix B of this Model DBE Program. XV Contract Goals (§26.51) The City of La Quinta will use contract goals to meet any portion of the overall goal the City does not project being able to meet by the use of race -neutral means. Contract goals are established so • that, over the period to which the overall goal applies, they will cumulatively result in meeting an portion of the overall goal that is not projected to be met through the use of race -neutral mea Q § 5 014 Page 9 of 23 . Contract goals will be established only on those DOT -assisted contracts that have subcontracting possibilities. Contract goals need not be established on every such contract, and the size of contract goals will be adapted to the circumstances of each such contract (e.g., type and location of work, availability of DBEs to perform the particular type of work). The contract work items will be compared with eligible DBE contractors willing to work on the project. A determination will also be made to decide which items are likely to be performed by the prime contractor and which ones are likely to be performed by the subcontractor(s). The goal will then.be incorporated into the contract documents. Contract goals will be expressed as a percentage of the total amount of a DOT -assisted contract. XVI Transit Vehicle Manufacturers (§26.49) If DOT -assisted contracts will include transit vehicle procurements, City of La Quinta will require each transit vehicle manufacturer, as a condition of being authorized to bid or propose on transit vehicle procurements, to certify that it has complied with the requirements of 49 CFR Part 26, Section 49. City of La Quinta will direct the transit vehicle manufacturer to the subject requirements located on the Internet at http://osdbuweb.dot.gov/programs/dbe/dbe.htm. XVII Good Faith Efforts (§26.53) If .,M, M, .. U City of La Quinta treats bidders'/offerors' compliance with good faith effort requirements as a matter of responsiveness. A responsive proposal is meeting all the requirements of the advertisement and solicitation. Each solicitation for which a contract goal has been established will require the bidders/offerors to submit the following information to the City of La Quinta Public Works Department, 78-495 Calle Tampico, La Quinta, CA 92253 no later than 4:00 p.m. on or before the fourth day, not including Saturdays, Sundays and legal holidays, following bid opening: The names and addresses of known DBE firms that will participate in the contract; A description of the work that each DBE will perform: The dollar amount of the participation of each DBE firm participation Written and signed documentation of commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; Written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractor's commitment; and If the contract goal is not met, evidence of good faith efforts. Demonstration of Good Faith Efforts The obligation of the bidder/offeror is to make good faith efforts. The bidder/offeror can demonstrate that it has done so either by meeting the contract goal or documenting good faith efforts. Examples of good faith efforts are found in Appendix A to part 26 which is attached. 086 015 Page 10 of 23 Mr. John Freeland, Senior Engineer, or his designated Project Manager shall be responsible for determining whether a bidder/offeror who has not met the contract goal has documented sufficient good faith efforts to be regarded as responsive City of La Quinta will ensure that all information is complete and accurate and adequately documents the bidder/offeror's good faith efforts before a commitment to the performance of the contract by the bidder/offeror is made. Administrative Reconsideration Within 10 days of being informed by City of La Quinta that it is not responsive because it has not documented sufficient good faith efforts, a bidder/offeror may request administrative reconsideration. Bidder/offerors should make this request in writing to the following reconsideration official: Chris A. Vogt, P.E., Public Works Director/City Engineer, (760) 777- 7051. The reconsideration official will not have played any role in the original determination that the bidder/offeror did not make or document sufficient good faith efforts. As part of this reconsideration, the bidder/offeror will have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. The bidder/offeror will have the opportunity to meet in person with the reconsideration official to discuss the issue of whether it met the goal or made adequate good faith efforts to do. The City of La Quinta will send the bidder/offeror a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. The result of the reconsideration process is not administratively appealable to Caltrans, FHWA or the DOT. City of La Quinta will require a contractor to make good faith efforts to replace a DBE that is terminated or has otherwise failed to complete its work on a contract with another certified DBE, to the extent needed to meet the contract goal. The prime contractor is required to notify the RE immediately of the DBE's inability or unwillingness to perform and provide reasonable documentation. In this situation, the prime contractor will be required to obtain City of La Quinta prior approval of the substitute DBE and to provide copies of new or amended subcontracts, or documentation of good faith efforts. If the contractor fails or refuses to comply in the time specified, City of La Quinta contracting office will issue an order stopping all or part of payment/work until satisfactory action has been taken. If the contractor still fails to comply, the contracting officer may issue a termination for default proceeding. XVIH Counting DBE Participation (§26.55) City of La Quinta will count DBE participation toward overall and contract goals as provided in the contract specifications for the prime contractor, subcontractor, joint venture partner with prime or subcontractor, or vendor of material or supplies. See the Caltrans' Sample Boiler Plate Contract Documents previously mentioned. Also, refer to XI, A. "After Contract Award." 087 Page 11 of 23 XIX Certification (§26.83(a)) City of La Quinta ensures that only DBE firms currently certified on the Caltrans' directory will participate as DBEs in our program. XX Information Collection and Reporting The City of La Quinta will create and maintain a bidders list, consisting of information about all DBE and non -DBE firms that bid or quote on its DOT -assisted contracts. The bidders list will include the name, address, DBE/non-DBE status, age, and annual gross receipts of firms. Prime contractors are required to maintain records and documents of payments to DBEs for three years following the performance of the contract. These records will be made available for inspection upon request by any authorized representative of the City of La Quinta, Caltrans, FHWA, or DOT. This reporting requirement also extends to any certified DBE subcontractor. Payments to DBE subcontractors will be reviewed by the City of La Quinta to ensure that the actual amount paid to DBE subcontractors equals or exceeds the dollar amounts stated in the schedule of DBE participation. Reporting to Caltrans City of La Quinta - Final utilization of DBE participation will be reported to the DLAE using Exhibit 17-F of the Caltrans' LAPM. Confidentiality City of La Quinta will safeguard from disclosure to third parties information that may reasonably be regarded as confidential business information, consistent with Federal, state, and local laws. THOMAS P. GENOVESE City Manager This Disadvantaged Business Enterprises Program is accepted by: [Signature of DLAE] Date: Date: 088 Page 12 of 23 01'7 APPENDIX A TO PART 26 -- GUIDANCE CONCERNING GOOD FAITH EFFORTS I. When, as a recipient, you establish a contract goal on a DOT -assisted contract, a bidder must, in order to be responsible and/or responsive, make good faith efforts to meet the goal. The bidder can meet this requirement in either of two ways. First, the bidder can meet the goal, documenting commitments for participation by DBE firms sufficient .for this purpose. Second, even if it doesn't meet the goal, the bidder can document adequate good faith efforts. This means that the bidder must show that it took all necessary and reasonable steps to achieve a DBE goal or other requirement of this part which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient DBE participation, even if they were not fully successful. II. In any situation in which you have established a contract goal, part 26 requires you to use the good faith efforts mechanism of this part. As a recipient, it is up to you to make a fair and reasonable judgment whether a bidder that did not meet the goal made adequate good faith efforts. It is important for you to consider the quality, quantity, and intensity of the different kinds of efforts that the bidder has made. The efforts employed by the bidder should be those that one could reasonably expect a bidder to take if the bidder were actively and aggressively trying to obtain DBE participation sufficient to meet the DBE contract goal. Mere "r forma efforts are not good faith efforts to meet the DBE contract requirements. We emphasize, however, that your determination concerning the sufficiency of the firm's good faith efforts is a judgment call: meeting quantitative formulas is not required. III. The Department also strongly cautions you against requiring that a bidder meet a contract goal (i.e., obtain a specified amount of DBE participation) in order to be awarded a contract, even though the bidder makes an adequate good faith efforts showing. This rule specifically prohibits you from ignoring hm f& good faith efforts. IV. The following is a list of types of actions which you should consider as part of the bidder's good faith efforts to obtain .DBE participation. It is not intended to be a mandatory checklist, nor is it intended to be exclusive or exhaustive. Other factors or types of efforts may be relevant in appropriate cases. A. Soliciting through all reasonable and available means (e.g. attendance at pre -bid meetings, advertising and/or written notices) the interest of all certified DBEs who have the capability to perform the work of the contract. The bidder must solicit this interest within sufficient time to allow the DBEs to respond to the solicitation. The bidder must determine with certainty if the DBEs are interested by taking appropriate steps to follow up initial solicitations. B. Selecting portions of the work to be performed by DBEs in order to increase the likelihood that the DBE goals will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate DBE participation, even when the prime contractor might otherwise prefer to perform these work items with its own forces. C. Providing interested DBEs with adequate information about the plans, specifications, and requirements of the contract in a timely manner to assist them in responding to a solicitation. D. (1) Negotiating in good faith with interested DBEs. It is the bidder's responsibility to make a portion of the work available to DBE subcontractors and suppliers and to select those portions of the work or material needs consistent with the available DBE subcontractors and suppliers, so as to facilitate DBE participation. Evidence of such negotiation includes the names, addresses, and telephone numbers of DBEs that were considered; a description of the 089 information provided regarding the plans and specifications for the work selected for subcontracting; and evidence as to why additional agreements could not be reached for DBEs to perform the work. Page 13 of 23 018 • (2) A bidder using good business judgment would consider a number of factors in negotiating with subcontractors, including DBE subcontractors, and would take a firm's price and capabilities as well as contract goals into consideration. However, the fact that there may be some additional costs involved in finding and using DBEs is not in itself sufficient reason for a bidder's failure to meet the contract DBE goal, as long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the work of a contract with its own organization does not relieve the bidder of the responsibility to make good faith efforts. Prime contractors are not, however, required to accept higher quotes from DBEs if the price difference is excessive or unreasonable. E. Not rejecting DBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities. The contractor's standing within its industry, membership in specific groups, organizations, or associations and political or social affiliations (for example union vs. non -union employee status) are not legitimate causes for the rejection or non -solicitation of bids in the contractor's efforts to meet the project goal. F. Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance as required by the recipient or contractor. G. Making efforts to assist interested DBEs in obtaining necessary equipment, supplies, materials, or related assistance or services. H. Effectively using the services of available minority/women community organizations; minority/women contractors' groups; local, state, and Federal minority/women business assistance offices; and other organizations as allowed on a case -by -case basis to provide assistance in the recruitment and placement of DBEs. V. In determining whether a bidder has made good faith efforts, you may take into account the performance of other bidders in meeting the contract. For example, when the apparent successful bidder fails to meet the contract goal, but others meet it, you may reasonably raise the question of whether, with additional reasonable efforts, the apparent successful bidder could have met the goal. If the apparent successful bidder fails to meet the goal, but meets or exceeds the average DBE participation obtained by other bidders, you may view this, in conjunction with other factors, as evidence of the apparent successful bidder having made good faith efforts. Page 14 of 23 019 • APPENDIX B TO BE USED FOR DESIGN -BUILD CONTRACTS The following are hereby incorporated into the Agency's Disadvantaged Business Enterprise (DBE) Program: II Objectives /Policy Statement (§§26.1, 26.23) At the end of the first paragraph, add the following: The Agency recognizes that certain modifications are necessary to adapt the program for use in connection with design -build contracts, and has therefore established certain procedures applicable to design -build DBE contracts under the DBE Program. Public Contract Code Section 4109 requires subcontractors to be identified by the prime contractor for the subletting or subcontracting of any portion of the work in excess of one-half of I percent of the prime contractor's total bid Exceptions are only in the cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the awarding authority setting forth the facts constituting the emergency or necessity. The written public record of the awarding authority/Agency as to either emergency or necessity is attached hereto (See Appendix C for sample). XM Monitoring and Enforcement Mechanisms (§26.37) At the end of the first paragraph below "After Contract Award", add the following paragraph: After Design -Build Contract Award As described in the Section entitled "GOOD FAITH EFFORTS" below, each proposer for an Agency design -build contract will be required to submit a DBE Performance Plan as part of a responsive proposal, Following award of a design -build contract and during both the design and construction portions of the project, the design -build contractor will be required to submit documentation, in the form of progress reports described below, to show that the design -build contractor is meeting the contract goal for the project, or if the goal is not being met, the design - build contractor must submit satisfactory evidence that it has made good faith efforts, in accordance with that Section, to meet the goal. Evidence of good faith efforts, as described in 49 CFR Part 26 Section 26.5349 and Appendix A, will be monitored by the Agency throughout the duration of the design -build project At the end of the first paragraph below "Preconstruction Conference", add the following sentence: 091 Page 15 of 23 02.0 . The contractor will promptly provide the Agency with the information required by the form entitled "Local Agency DBE Information" upon selection of any DBE or other subcontractor notpreviously identified by the design -build contractor. During the course of the contract, differences must be explained and resolved by either making corrections or requesting a substitution. At the end of the fourth paragraph below "Construction Contract Monitoring", add the following paragraph: The contractor will provide DBE Progress Reports to the Agency with each invoice and will provide an annual report on or before August 1 of each year of the design -build contract Each report must also include a narrative summary stating whether the contractor is on target with respect to the DBE goal set forth in the design -build contract, whether the goal has been exceeded (stating the amount of the excess), or whether the contractor is behind target (stating the amount of the deficit). XVH Good Faith Efforts (§26.53) items: At the end of the third paragraph below "Information to be Submitted", add the following 7. A DBE Performance Plan containing a detailed description of the design -build contractor's planned methodology for achieving the DBE goal stated in the contract, including a description of the good faith efforts the design -build contractor intends to undertake to achieve that goal & A design -build proposal must also include an affidavit that the proposer will either attain the DBE goals for the design -build contract or will exercise good faith efforts to do so. 0 osz 021. Page 16 of 23 At the end of the first paragraph below "Demonstration of Good Faith Efforts", add the following sentence: . If it is a design -build contract, each contractor proposing will be required to submit a DBE Performance Plan as part of a responsive proposal and good faith efforts. THOMAS P. GENOVESE City Manager Date: This Disadvantaged Business Enterprise Program for design -build contracts is accepted by: [Signature of DLAE] • Date: 093 022 Page 17 of 23 • APPENDIX C RESOLUTION OF THE CITY OF INDIAN REGARDING NECESSITY OR EMERGENCY FOR SUBSEQUENT SUBCONTRACTOR IDENTIFICATION AND SELECTION FOR DESIGN -BUILD CONTRACTS (REQUIRED BY PUBLIC CONTRACT CODE SECTION 4109 ENTITLED "Public Emergency Grounds For Change") A. EXPLANATION OF PUBLIC NECESSITY OR EMERGENCY: B. FACTS CONSTITUTING THE PUBLIC NECESSITY OR EMERGENCY: C. FINDINGS: D. RESOLUTION FOR SUBSEQUENT IDENTIFICATION OF SUBCONTRACTORS: E. ADOPTION OF PROCEDURE TO BE USED BY DESIGN -BUILD CONTRACTOR FOR SUBSEQUENT IDENTIFICATION OF SUBCONTRACTORS: F. CERTIFICATE OF SECRETARY 1. MOTION MADE AND DATE 2. VOTING RESULTS 3. SIGNATURES: (a) (Secretary) 094 (b) (Chairperson) 023 Page 18 of 23 • (Agency Letterhead) ANNUAL OVERALL GOAL INFORMATION TO: CALTRANS DISTRICT 8 District Local Assistance Engineer The amount of overall goal, methodology, breakout of estimated race -neutral and race -conscious participation, and any DBE program updates are presented herein in accordance with Title 49 of the Code of Federal Regulations Part 26, and as described in the Local Assistance Procedures Manual. The City La Quinta submits our annual overall goal information for your review and comment. We [have established an annual overall DBE goal of % for the Federal Fiscal Year 2000/2001, beginning on October 1, 2000 and ending on September 30, 2001. [Before working on this section, refer to the two step process and choice of methods discussed in Chapter 9 of the Local Assistance Procedures Manual.] Breakout of Estimated Race -Neutral and Race -Conscious Participation • [Before working on this section, refer to the race -neutral and race -conscious discussion in Chapter 9 of the Local Assistance Procedures Manual.] • [Include in this section any changes to the approved DBE program] DBE Liaison Officer ' To be used for submittal due June 1 of every year. s To be used for submittal due September 1 of every year. Date 095 Page 19 of 23 024 GUIDELINES FOR CIVIL RIGHTS COMPLIANCE REVIEWS OF LOCATION PROCEDURES GENERAL U U In accordance with Title VI and Title VIII of the Civil Rights Act of 1964 and 1968, local agencies are required to follow certain location procedures on Federal -aid highway projects. This guideline may be used to suggest areas for review. As a result of the choice of highway locations or the procedures used in arriving at the choice, has the Agency, State, or Federal Highway Administration received any civil rights complaints? If so, what were the complaints and what has been done to resolve them? 2.a. To what extent does the agency employ minority staff personnel in the location program under review? Are these personnel involved in the following: Developing and comparing alternatives, Assessing impacts, and When used, operating through consultant contracts? Are they involved in any other related areas? If not, what is being done to recruit and hire minority personnel? 2.b. What training or education sessions are conducted to increase the skills of minorities as well as non -minorities? Are promotional opportunities available for minorities? Does the Agency fill professional as well as nonprofessional positions with minorities? If not, what is being done to rectify these situations? Does the Agency choose consultant firms without discrimination on the basis of race, sex, color, or national origin? Is there evidence that minority consultant and consultants with minority staffs offered equal employment opportunity? How many of these firms have contracts and what type are they? Does the process for preparation of Environmental Impact Statements, or do the Environmental Impact Statements themselves, reflect any indication of a violation of any of the provisions of Title VI or Title VIII? If so, elaborate. Page 20 of 23 09,15 • Location Determination When reviewing the process leading to location determination on a specific project, the following questions are to be used: La. To what extent has the agency or consultant compiled the following information for use in the location determination? Lb. The racial character of the portion of the area through which the alternate locations pass, including the approximate number by race of persons and families affected by each alternate (affected means all persons directly displaced or located in areas directly adjoining the road.) I.C. The social and economic character of the area through which alternates pass, including levels of income, whether the area is commercial or residential, and the approximate number of minority and non -minority owners of businesses and residences in the area. 1.d. The racial character of the people employed in the area affected by each alternate. 2. How was the racial and ethnic data used to identify possible problem areas and adverse impacts, such as relocation difficulties or possible changes in minority income capabilities, mobility, or community cohesion? What efforts have been made to rectify these problem areas and minimize the adverse impacts? • 3. Will a minority area be bypassed or separated from contiguous areas by an of the alternatives, and if so, what effect will this have on the minority community? To what extent will it perpetuate patterns of segregation? 4. How will each of the alternates affect the use of various community facilities and services such as hospital, libraries, shopping areas, fire stations, police installations, schools, churches, parks and recreation centers by minority groups in the area? To what extent will each of the locations produce an adverse effect of residential, commercial and industrial development existing or planned within minority communities? 6. What attempt has the Agency made to satisfy minority community planning goals and needs? To what extent were the goals and needs determined utilizing input from the minority community? Have the gradeline, safety considerations, cross -street treatment, pedestrian overpasses, and other design features been established for alternatives to the same degree in minority areas as in non -minority areas?: Is access to and from the various alternates provided without discrimination? 9. Would the alternates have an effect on traffic volumes on adjacent streets within • minority communities? To what extent has the Agency studied the effect of increased or decreased traffic on residences and businesses? dap� 1 10. To what extent have aesthetics, noise, and air quality been considered within minority Page 21 of 23 () • 11. Has all the above information been adequately tabulated and mapped for use in the location determination? COMMUNITY PARTICIPATION In any review of projects, a determination should be made that the minority groups have had an opportunity to provide meaningful input into the decision -making process regarding their goals and needs as they pertain to the location determination. The following questions should be used: To what extent do the Agency's procedures provide for consultation with and dissemination of information to minority community and groups? Where non-English speaking minorities are involved, what provisions are made to overcome language barriers? How are the minority leaders identified and encouraged to provide suggestions and ask questions about locations? To what extent are informal hearings and meetings held with the affected minority communities and groups? • To what extent does the Agency respond to questions asked and consider comments made by minorities? To what extent are minority community and groups represented on the various councils, boards, and committees, etc., that provide input to the location determination? How were these representatives selected and have they been given an equal voice? 027 Page 22 of 23 • PUBLIC HEARINGS U • When reviewing the conduct of public hearings, the following questions should be used: Are hearing(s) held at a place and time convenient to minority community and groups? Are advertisements of the hearing(s) (i.e., newspapers, posters, radio, etc.) adequate to provide notification to minorities? Where non-English speaking minorities are involved, what provisions are made to overcome language barriers both in advertisements and at the hearing(s) ? Are minority leaders specifically invited to attend and present their views? Do they attend? Do they make comments? To what extent does the Agency respond to questions asked and consider comments made by minority persons at the hearing(s)? To what extent are fair housing requirements and the availability of hardship acquisition discussed at public hearings when minorities are to be relocated. 099 Page 23 of 23 028 r z� a� c (D U N m Y, ►d N Y O O L C m CYJ E G N Q U O .O W N LL c E c � m 2 c 4)0 Wm .& C C 'AC tm C E O) N _ C 7 111 J w N 10 c N � p O N N N ✓� N N N = Q Q Q L—.. Nf0wLN� • 100 029 T4ht 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: g STUDY SESSION: Approval of Funding Request From the Greater Coachella Valley Soap Box Derby PUBLIC HEARING: RECOMMENDATION: Approve the funding request from the Greater Coachella Valley Soap Box Derby in the amount of $1,300 for Franchise Fees from Account #101-251-663-667 and up to $2,800 for in -kind service costs from Account #101-453-703-847. FISCAL IMPLICATIONS: The Fiscal Year 2000-01 Budget contains two line items designated for the Greater Coachella Valley Soap Box Derby (GCVSBD). The Community Services Department Budget Account #101-251-663-667 contains funds for the Franchise Fees and the Public Works Department Account # 10 1 -453-703-847 contains funds for operating materials. The operating materials in the past have included the rental of barricades, labor for set up and break down of the barricades, signs and traffic control, encroachment permit, street closure notice preparation and distribution. There are sufficient funds in both the Community Services Department and Public Works Department budgets to accommodate the costs requested by the GCVSBD. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Greater Coachella Valley Soap Box Derby (GCVSBD) is requesting $1,300 for Franchise Fees for the one day event that will be held on Saturday, April 14, 2001 as provided in Attachment 1. Along with the Franchise Fees, the GCVSBD is requesting funding for the in -kind services that are performed by the City of La Quinta, such as street closures, traffic control devices, and public noticing of the event, as in the past. The amount awarded to the GCVSBD for the 1999 event included $1,300 for Franchise Fees and $1,900 for in -kind services for a total City contribution of $3,200. The amount granted to the GCVSBD in 2000 was $1,300 for Franchise Fees and $2,200 for in -kind service costs. It is anticipated that the in -kind costs for this yA-AA event will be approximately $2,200. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the funding request from the Greater Coachella Valley Soap Box Derby in the amount of $1,300 for Franchise Fees from Account # 101-251-663-667 and up to $2,800 from Account #101-453-703-847 for in -kind service costs; or 2. Approve the funding request from the Greater Coachella Valley Soap Box Derby in a different amount for Franchise Fees from Account #101-251-663-667 and a different amount for in -kind service costs from Account #101 453-703-847; or 3. Do not approve the funding request by the Greater Coachella Valley Soap Box Derby; or 4. Provide staff with alternative direction. Resdpctfully Submitted, Horvft, G,ommunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Letter From Greater Coachella Valley Soap Box Derby 102 S:\Community Services\CCReports\CC.094.Soap Box Derby 2001.wpd 0 0 2 ATTACHMENT 1 i� Greater Coachella Valley Soap Box Derby 42-600 COOK ST., STE. 120, PALM DESERT, CA 92211 • (760) 347-1412 FAX (760) 347-8771 Honorary Chairman Gerald R. Ford January 22, 2001 Ms. Dodie Horvitz City of La Quinta Calle Tampico La Quinta, CA 92253 Re: Funding Request for the 2001 Greater Coachella Valley Soap Box Derby Dear Dodie: This letter is asking that you place on the next Council Agenda a request for the City of La Quinta to consider funding for the 2001 Greater Coachella Valley Soap Box Derby. The amount of funding would include the Franchise Fee for two Divisions; Stock & Super Stock ($1,300.00 letter attached), costs associated with the Street closure (noticing, cones & personnel to set up and break down barricades), street sweeping the morning of the race and any other staff time you deem required. We have scheduled the race for Saturday, April 14, 2001. Former President Gerald Ford has agreed to be our Honorary Chairman again this year. As in previous years, we will call on the business community to donate other services, including but not limited to; Trash receptacles, large bin, porta potties (Waste Management), printing, postage, t-shirts, trophies, graphic artist, travel arrangements for winners and their families, etc. These expenses are underwritten by the 222 Club of Palm Springs, volunteers and corporate sponsors. The City of La Quinta's support in the past for this great family event has been appreciated by our Committee, volunteers, sponsors and most of all the children and parents of the participants. Thanking you in advance for your consideration. If you have any questions, please feel free to give me a call at 347-1412. 4Si erely, L cia Moran, Race Director cc: Mayor & City Councilmembers 10u 004 ri ji RECYCLED PAPER PRINTING DONATED BY LITTLE GIANT PRINTERS ALL-AMERICAN SOAP BOX DERBY° P. O. BOX 7225 DERBY DOWNS, AKRON, OHIO 44306 (330) 733-8723 FAX (330) 733-1370 October 16, 2000 Dear Derby Director: This letter and Race Area Request Form is being directed to your attention since the records at the headquarters still lists you as the derby director for the local race. If your local has selected a new derby director for 2001, please forward this information to the proper official. Also, notify this office of any changes so we can update our mailing list. Please fill out both sides of the RAR (typed or printed neatly) and forward it to our office by January 15, 2001. This year all RAR's will be verified by the Special Review Committee before a contract is issued. Submission of a RAR does not mean racing rights will be granted to you for the geographic area requested. Please adhere to the deadline date so your race can be evaluated at the earliest scheduled committee meeting to determine whether a contract will be issued. We hope this year that each of your locals can get in the 75 and over club. The minimum for a local race this year is the following: Stock division,12, Super Stock division 10 and hi the Masters it will be 6. There will be NO WAIVERS. Following evaluation of your Race Area Request form, and if you receive approval by the committee, you will receive: - Local Race City Agreement Contract - Invoice for licensing fees is to be paid by April 16, 2001 or 30 days prior to your race if your race is held BEFORE April 16, 2001. PLEASE NOTE DATE CHANGE'. You will also receive a packet containing the following: - Derby Director's Handbook revised for 2000 - Rule Books' - Promotion Brochures I - Stock Order Forms / - Super Stock Order Forms - Master Order Forms - Official Race Registration Forms -. Plans for each division and other materials to help your local 104 005 WEBSITE: www.aasbd.org Email: soapbox@aasbd.org INTERNATIONAL SOAP BOX DERBY, INC. r r A CHARITABLE, TAX EXEMPT CORPORATION Title Sponsor Title Sponsor Page 2 Any additional printed materials required can be requested from the All -American Soap Box Derby office. Any additional insurers for your race must be listed on the back side of the RAR form. In 2001 per our insurance company, we will be collecting a $10.00 fee for additional certificates for insurers that were not listed and processed with the RAR form. This fee does not include certificates for mall or display shows only insurers for the race operations. All certificate requests must be submitted in writing. Allow a minimum time period of two weeks for processing. The policy adopted by the All -American board of trustees in 1993 requires that all local races are open and made available to any youngster that has their residence closest to the location of a race. This policy, to be followed by all sponsoring organizations, is to make the Derby program benefit all youngsters and not allow situations to, arise that would exclude a child from participating in Soap Box Derby racing. Please mark the following important dates on your local calendar: 64`h All -American Soap Box Derby Saturday, July 28, 2001 Local champs official welcome Monday, July 23, 2001 Local races deadline date Saturday, June 30, 2001 Local races rain date deadline Sunday, July 01, 2001 Latest date for a rally Saturday, June 16, 2001 Latest rally rain date Sunday, June 17, 2001 Earliest car arrival in Akron 8:00 a.m. Saturday July 7, 2001 Latest local champs car arrival in Akron 11:59 p.m. Sunday, July 15, 2001 Deadline for champs and Directors paperwork Monday, July 9, 2001 LICENSING FEES DUE Monday, APRIL 16, 2001 All rally champs cars arrival dates are the same as local champs. The fees for 2001 are: Three divisions $1,600.00/Two divisions $1,300.00 and $ 950.00 for One division. We are working hard to make 2001 a great year for the local races, as well as the All -American championship race. We have increased the number of participating champions in the All -American race in the last few years. We want to continue this momentum and make stronger local races by increasing the numbers. Please keep in touch with the headquarters, and be sure to return your RAR form by January 15, 2001 Sincere , e Iula General Manager enc. 105 006 T4-t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: ITEM TITLE: Approval of a Contract Amendment with STUDY SESSION: TKD Associates, Inc. to Provide Coordination with Various Artists During Construction of the Civic PUBLIC HEARING: Center Campus Improvements, Phase I, Project 97- 09 Approve Contract Change Order No. 1 with TKD Associates, Inc. (TKD), in an amount not to exceed $26,145.00 to provide coordination with various Artists during construction of the Civic Center Campus Improvements, Phase I, Project 97-09. The following represents the project budget and funding sources: Arts in Public Places (401-000-466-494) Infrastructure Funds (401-000-493-000) Financing Authority (401-000-493-000) Total Funding: Less Prior Expenditures: Total Available Funding: $348,600.00 $183,250.00 $526,174.00 $1,058,024.00 $173,613.00 $884,41 1.00 Funding for Civic Center art features has encumbered $244,498 of the $348,600 allocated from the Arts in Public Place account. Contracts have been executed for the Bronze Relief Map, Pavement Amenities, Animal Tracks Pavement Amenities, and Monument Acknowledgment Areas. This leaves an unencumbered balance of $104,102. Adequate funding is available in the assigned funds to this project from the Arts in Public Places fund to support the recommendation contained within this report. 106 TAPW DEPT\CO U NC I L\2001 \01 0206f.wpd The funding currently available for this project is being provided from Arts in Public Places Fund, Infrastructure Fund, and Finance Authority (Civic Center bond proceeds). However, in anticipation of funding that will require prevailing wages, the project will be bid with prevailing wage provisions. Therefore, there are no Charter City Implications. On April 7, 1998, the City Council awarded a contract to the firm of TKD, to prepare an updated master plan for the Civic Center Campus. On August 3, 1999, the City Council selected a master plan concept. The City Council established future building pads and amenity locations. The proposed improvements include grading, irrigation, landscaping, walkways, a sculpture, historical plaza, and a lake with an island and two access bridges. During the December 19, 2000 City Council Meeting, the City Council approved Plans, Specifications, and Engineer's Estimate (PS&E) of probable costs and authorized staff to advertise and receive bids for Project No. 97-09, Civic Center Campus Improvements, Phase I. Contract Change Order No. 1 (Attachment 1) will authorize TKD Associates, Inc. to coordinate the installation of various art elements into the Civic Center Campus project. Tasks include but are not limited to: • Meet with artists to review design details • Integrate artist's design into Civic Center construction drawings • Present design revisions to the City for review and approval • Coordinate construction phasing with contractor and artist • Attend project meetings • Provide on -site coordination of art installation • Review bridge construction details with the manufacturer • Provide preliminary railing concept design • Provide bridge railing presentation drawings to City Council • Construction details • Coordinate with bridge manufacturer on construction and layout details • On site review of installation 10'7 C 0 i2l T:\PWDEPT\C0UNC1L\2001 \01 0206f.wpd The alternatives available to the City Council include: 1 . Approve Contract Change Order No. 1 with TKD Associates, Inc., in an amount not to exceed $26,145.00 to provide coordination with various artists during construction of the Civic Center Campus Improvements, Phase I, Project 97-09; or 2. Do not approve Contract Change Order No. 1 with TKD Associates, Inc., in an amount not to exceed $26,145.00 to provide coordination with various artists during construction of the Civic Center Campus Improvements, Phase I, Project 97-09; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vo t Public Works Director/City Engineer Approved for submission by: Phomas P. Genovese, City Manager Attachments: 1. Change Order No. 1 Im 003 TAMDEMCOUNCIL\2001 \010206f.wpd PROFESSIONAL SERVICES AGREEMENT: ATTACHMENT 1 4 Sheet 1 of 4 PROJECT NO. 97-09 CIVIC CENTER CAMPUS IMPROVEMENTS PHASE I CONSULTANT: TKD Associates, Inc. 2121 E. Tahquitz Canyon Way, Suite 1 Palm Springs, California 92262 CONTRACT AMENDMENT NO. I ****************************************************************************************** Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. **a***aaaaaaa*aaa**a*aa*a**asaa***saws**tt*a*aaaa*aa**sa****aaa*******a*a*aa*******aa***** DESCRIPTION OF CHANGE Per the attached consultant's proposal sheets 2 & 3, the consultant shall provide professional services to coordinate work and elements prepared by the various artists the City of La Quinta has commissioned to create various elements of art into the improvements designed by TKD Associates, Inc. and known as the Civic Center Campus Improvements. The Consultant shall also provide review , coordination and oversight as outlined in his proposal for the bridges to be installed within the project. Previous Contract Amount Through Change Order 0 $ 85,000 Add This Change Order $ 26,145 Revised Contract Total $ 111,145 By reason of this contract change order the time of completion is adjusted as follows: -0- days added/deleted to contract time. *a*****a***a*aa***aa*******asa***s*****asaa*a***a**s*tt***as**a*******s******ss***s***aa*aa Submitted By: Date: Approved By: Date: We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work; and hereby accept as full payment the amount shown above. Accepted By: Title: l(':� Consultant: Date: T:\P W DEPT\PROJECTS\87Pricts\8708CvcCtr\DESIGN\TKDCCO 7 .wpd T.K.D. 2121 E. TAHQUITZ CANYON WAY, SUITE 1 PALM SPRINGS, CALIFORNIA 92262 TELEPHONE: 760 320-8899 FAX: 760 327-8575 LANDSCAPE ARCHITECTURAL SERVICES AUTHORIZATION FORM October 9, 2000 (Revised) Project Name: La Quinta Civic Center Campus Art In Public Places La Quinta. California Client: City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Our firm has been requested to perform services in regard to artist's additions to your project. These services are: Scope of Services: 1. Meet with artists to review design details 2. Integrate artist's design into Civic Center construction drawings 3. Present design revisions to City of La Quinta 4. Coordinate construction phasing with contractor 5. Project meetings 6. On site coordination of art installation FEE: (Hourly not to Exceed) Reimbursable Expenses Plotting, Copies, Deliverables Travel, Blueprints, Additional Meetings (hourly). Hourly Fee Schedule: Landscape Architect Designer I Draftsperson Computer Time (CADD) Secretarial , Approved By: Date: $18,945.10 (Cost plus 10%) $110.00/hour 67.50/hour 42.50/hour 65.00/hour 22.50/hour 110 GU6 T ... TAT.. •.....n T A N Tl P T A N1 AI T NT r 1 > n, 11 C r A P F %i ❑ !' IJ 1 T 1: !' T 11 n L T.K.D. Associates, Inc. 2121 E. TAHQUITZ CANYON WAY, SUITE I PALM SPRINGS, CALIFORNIA 92262 TELEPHONE: 760 320-8899 FAX: 760 327-8575 LANDSCAPE ARCHITECTURAL SERVICES AUTHORIZATION FORM September 25, 2000 Project Name: La Quinta Civic Center Campus La Quinta. California Client: City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Our firm has been requested to perform services in regard to the bridge railing design. These services are: Scope of Services: • Review bridge construction details with manufacturer • Preliminary railing concept design • Presentation drawings to City Council • Construction details • Coordinate with bridge manufacturer on construction and layout • On site review of installation FEE: (Hourly not to Exceed) Reimbursable Expenses Plotting, Copies, Deliverables Travel, Blueprints, Additional Meetings (hourly). Hourly Fee Schedule: Landscape Architect Designer I Draftsperson Computer Time (CADD) Secretarial Approved By: Authorized Signature Date: $7200.00 (Cost plus 10%) $110.00/hour 67.50/hour 42.50/hour 65.00/hour 22.50/hour 111 007 T e u n P r e v ni i w l- T e ni n c r A v F A R C {4 T T F. C'. T 11 R F. T.K.D. Associates, Inc. LA QUINTA CIVIC CENTER CAMPUS ART IN PUBLIC PLACES COORDINATION HOURLY DESIGN FEE SCHEDULE 10/9/00 Hourly Overhead Direct Profit 8.5% Hourly Hours $ Total Rate Cost $ Total Landscape Architect $ 35.20 $ 52.80 $ 5.28 8% $ 101.20 125 $ 12,650.00 Designer 1 $ 20.80 $ 31.20 $ 3.12 5% $ 59.80 41 $ 2,451.80 Draftsperson $ 13.60 $ 20.40 $ 2.04 3% $ 39.10 30 $ 1,173.00 Computer Time $ 21.60 $ 32.40 $ 3.24 5% $ 32.10 35 $ 2,173.50 Secretarial $ 7.20 $ 10.80 $ 1.08 2% $ 20.70 24 $ 496.80 Grand Total $ 18,945.10 112 008 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: February 6, 2001 ITEM TITLE: Acceptance of the Park Avenue Sidewalk Improvements AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /O STUDY SESSION: PUBLIC HEARING: Accept Park Avenue Sidewalk Improvements as 100% complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release retention in the amount of $1,586.73, 35 days after the Notice of Completion is recorded. On May 2, 2000, the City Council approved the Five Year Capital Improvement Program (CIP) for Fiscal Years 2000/2001 through 2004/2005. Identified in the CIP are sidewalks and handicap ramps at various locations. The following project funding has been identified in the CIP: CIP Project 651 Sidewalks at Various Locations $ 88,453 CIP Project 652 Handicap Ramps at Various Locations $ 29,091 Total Available Budget $1 17,544 The following represents the actual construction costs: Park Avenue Sidewalk Improvements East Side West Side Construction $10,358.75 $5,508.50 Inspection and Testing $499.80 $333.20 Design $1,035.88 $550.85 Construction Management $1,035.88 $550.85 Administration $517.94 $275.43 Totals $13,448.24 $7,218.83 1113 T:\PWDEPT\CQUNC1L\2001 \01 0206d.wpd Total project costs for the east and west side were $20,667.06. Sufficient funding exists within the approved CIP to complete the project. On December 5, 2000, the City Council authorized the City Manager to enter into a Memorandum of Understanding (MOU), Attachment 1, for a 50% cost share of the sidewalk on the east side of Park Avenue with DSUSD contingent upon the approval of wording by the City Attorney. On December 5, 2000, the MOU was approved by the DSUSD. The MOU was then executed by the City on January 23, 2001. The contract bid price for the east side of Park Avenue is $10,358.75. Including costs for construction management, administration, and inspection and testing, the total cost for the sidewalk on the east side of Park Avenue is $13,448.24. Upon final acceptance by the City Council, staff will prepare and submit an invoice to DSUSD for their portion of these improvements, per the terms of the MOU. None. On December 5, 2000, City Council awarded a contract in the amount of $15,867.25 to Bruce Kribbs Construction to construct the Park Avenue Sidewalk Improvements, defined within Base Bid Area 1 and Base Bid Area 2. The bid was divided into two sections. Base Bid Area 1 being the east side of Park Avenue and Base Bid Area 2 representing the west side of Park Avenue. The low bidder was Kribbs Construction at $15,867.25. Of this, Base Bid Area 1 (East Side) is $10,358.75, Base Bid Area 2 (West Side) is $5,508.50. On December 5, 2000, the City Council authorized the City Manager to enter into an MOU for a 50% cost share of the sidewalk on the east side of Park Avenue with DSUSD contingent upon the approval of wording by the City Attorney. The MOU was approved by DSUSD on December 5, 2000 and executed by the City on January 23, 2001. 114' T:\PWDEPT\C0UNC1Lk2001 \010206d. wpd A final accounting of this Contract is as follows: Original Contract $15,867.25 Amount Paid to Date $(14,280.52) Retention to Be Released $1,586.73 The alternatives available to the City Council include: Accept Park Avenue Sidewalk Improvements as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $1,586.73, 35 days after the Notice of Completion is recorded; or 2. Do not accept Park Avenue Sidewalk Improvements as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $1,586.73, 35 days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: homas P. Genovese, City Manager Attachments: 1. Memorandum of Understanding 115 0003 T:\PW DEPT\COUNCIL\2001 \010206d.wpd ATTACHMENT 1 MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (The "Memorandum") dated December 5, 2000, by and between the DESERT SANDS UNIFIED SCHOOL DISTRICT, a California unified school district (the "District"), and the CITY OF LA QUINTA, a municipal corporation (the "City") outlines the respective obligations of District and City regarding the construction of sidewalk along the eastern boundary of Park Avenue from Avenue 50 north to a point of termination to meet the existing sidewalk at the La Quinta Middle School, in the City of La Quinta, County of Riverside, State of California. RECITALS WHEREAS, the Truman Elementary School and La Quinta Middle School parents/teachers organization (PTO) requested a sidewalk along the east side of the entrance to the La Quinta Middle School and Truman ' Elementary School parking lot from Avenue 50 north to join with the existing sidewalk on the east side of the entrance approximately 600' north of Avenue 50; and WHEREAS, the District desires to assist the City constructing the improvements, and the City desires to maintain the improvements; NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: Section 1. Recitals The foregoing recitals are true and correct. Section 2. District's Obligations a. The District shall provide one half of the cost associated with the completion of the sidewalk improvements, including the cost for design, construction management, construction administration, soils testing, and inspection necessary to provide a 6' sidewalk adjacent to curb from Avenue 50 north to a terminus approximately 600' to meet the existing sidewalk on the east side of the entrance road for the La Quinta Middle School and Truman Elementary School. Section 3. City Obligations a. City shall, construct sidewalk within the improvements area in accordance with the City's standard plans and specifications. b. City shall provide one half of the cost associated with the completion of the sidewalk improvements, including the cost for design, construction management, construction administration, soils testing, and inspection necessary to provide a 6' sidewalk adjacent to curb from Avenue 50 north to a terminus approximately 600' to meet the existing sidewalk on the east side of the entrance road for the La Quinta Middle School and Truman Elementary School. Section 4 Mutual Indemnification a. City and District mutually agree to defend, indemnify, and hold harmless each other and each other's employees, officers, invitees, trustees, directors, and agents, individually and collectively, from and against all costs, losses, claims, demands, suits, actions, attorney fees and costs, payments, and judgments, arising from personal or bodily injuries, death, property damage, or otherwise, brought or recovered against any of the above that may arise from or be alleged to be caused by the performance of -this Memorandum but only in proportion to and to the extenfthat such liability, loss, expense, attorney's fees, or claims for injury, death, or damages are caused by or result from the negligent or intentional acts or omissions of City or District and/or the employees, officers, agents, invitees, trustees, or directors of the indemnifying party. 116 J05 IN WITNESS WHEREOF, District and City have caused this Memorandum to be executed as of the date first written above. DESERT SANDS UNIFIED SCHOOL DISTRICT CITY OF LA QUINTA Approved as to Form: Approved as to Form: DSUSD Attorney Date By: Date: December S, 2000 Name: Charlene Whitlingger Title: Assistant Superintendent Business Services ATTEST: Date Date: Name: Thomas P. Genovese Title: City Manager 11'7 006 T,-dy 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: --- ----- STUDY SESSION: Consideration of Funding Request from the Bob Hope Chrysler Classic PUBLIC HEARING: As deemed appropriate by the City Council. Although no specific dollar amount of assistance was requested by the Bob Hope Chrysler Classic, their letter request does indicate that, due to current construction, their costs may increase as much as $25,000. Funds have not been budgeted for this event in the Fiscal Year 2000-01 budget. If the Council chooses to provide funding to the Hope Classic, funds could be allocated from Special Projects Contingency Fund (101-251-663-000) with a balance as of January 19, 2001 of $42,966, or from Police Services - Special Enforcement Funds (101-301- 609-575) with a balance as of January 19, 2001 of $87,341. Alternatively, funds could be taken from the General Fund Emergency Reserves (101-000-300-290). The City Charter and its principles of home rule allow the City sufficient flexibility to fund this project for security/law enforcement reasons, or "to utilize revenues from the General Fund to encourage, support and promote economic development." Golf events may be considered a good source of advertising by putting forth the City's name, thus helping the City gain name recognition. The City received written correspondence from the Bob Hope Chrysler Classic (Hope Classic) dated January 9, 2001 requesting funding for the 42"d Bob Hope Chrysler Classic (Attachment 1). Due to time constraints (the event begins on February 12, 2001), it was determined that this item should be placed on the February 6, 2001 118 agenda to give the City Council the opportunity to consider the Hope Classic's request prior to the event's starting date of February 12, 2001. According to the Hope Classic correspondence, construction complications on Jefferson "will likely increase costs as much as $25,000" and they are asking the City to consider assisting financially with these increased costs. In Fiscal Year 98-99 and again in Fiscal Year 99-00, the City provided $10,000 to the Hope Classic for law enforcement related costs (and soil stabilization). Funds were charged to Police Services - Special Enforcement Funds. In past years, La Quinta Police Chief, Captain Darla Singerton had estimated that the law enforcement costs for the Hope Classic are "between $30,000 and $60,000." That figure is for the entire event, not just costs associated with La Quinta. La Quinta will be the "Host Course" city in 2001 with activities at the Arnold Palmer Private Golf Course at PGA West. In addition, the La Quinta Country Club will also be utilized for the golf tournament. ESPN will cover the first three days of the Hope Classic and ABC television will cover the last two days. Hope Classic officials have been notified that this matter is scheduled for consideration by the Council on February 6, 2001 and it is anticipated that a representative will be present to answer questions relative to the event. The alternatives available to the City Council include: 1 . Approve an allocation of $25,000, or some alternative amount, to the Bob Hope Chrysler Classic from the Special Project Contingency, Police Special Enforcement Funds, or General Fund Emergency Reserves; or 2. Do not approve an allocation of $25,000, or some alternative amount, to the Bob Hope Chrysler Classic; or 3. Provide staff with alternative direction. Respectfully submitted, —Britt W. Wilson, Management Analyst City Manager's Office 119 002 Approved for submission by: —Thomas P. Genovese, City Manager Attachment: 1. Correspondence from Bob Hope Chrysler Classic dated January 9, 2001 G:\MyData\WPDocs\CITY COUNCIL\CCSTFFBOBHOPEFUNDINGREQUEST 02-06-01.wpd ti 1 t. 0 W. M OFFICERS: BOB HOPE CHAIRMAN OF THE BOARD ROBERT P. BRENNAN PRESIDENT AND TOURNAMENT CHAIRMAN WILLIAM T. POWERS FIRST VICE PRESIDENT AND ASST. TOURNAMENT CHMN, STEVE MORTON TREASURER JOHN M. FOSTER SECRETARY BOB HOPE CHRYSLER CLASSIC Post Office Box 865, Rancho Mirage, California 92270 www/bhcc.com Bob Hope Classic Building, 39000 60 Dave,U47-chq e, California 92270 (760) 346-8184 1-888-MR B HOPE F 76 34 2 all Info@ BHCC.Com CITY Or- i_t, QLIiNT.; CITY I`liUlAGER'S OFFICE January 9, 2001 TO: The Honorable John Pena Mayor of the City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 FROM: Michael Milthorpe 01f" Tournament Director SUBJECT: Jefferson Street Construction Dear Mayor Pena: ERNIE DUNLEVIE We are disappointed that Jefferson Street apparently will not be a suitable ASST. SECRETARYlTREASURER pp y thoroughfare during the 42°d Bob Hope Chrysler Classic. Current road DIRECTORS: construction restricts its use and prevents smooth, two-way traffic from ROBERT P. BRENNAN Highway 111 to Avenue 54. As result, primary vehicle movement during JOHN CURCI DAN DUNLAP the tournament will be on Washington Street and will likely cause ERNIE DUNLEVIE congestion and delays. JOHN EGER JOHN E. EVENSON JOHN M. FOSTER Dr. SAM T.KNAPPENBERGER JOHN LANE VICTOR LoBUE, Jr. RAYMOND H. LOSI STEVE MORTON DONALD B. POOLEY WILLIAM T. POWERS. BRAD QUAYLE WILLIAM G. SALATICH EUGENE WEISBERG EDWARD WHITMAN TOURNAMENT DIRECTOR MICHAEL MILTHORPE ADMINISTRATIVE DIRECTOR DAWN SUGGS The Classic is the week of February 12-18, 2001, with official play beginning on Wednesday, February 14d'. Without the free flowing use of Jefferson Street, vehicle load capacities from Interstate I-10 on alternate north -south routes leading to PGA West, La Quinta Country Club and Bermuda Dunes will be seriously tested.. Construction in 1999 on Washington Street also caused similar problems. As you know, the entire Coachella Valley benefits from thousands of golf fans visiting the area and the extensive national TV coverage of the Classic. Over 105,000 spectators attend the tournament during the week. The Palmer Course at PGA West is the featured "host course" and will likely enjoy 50,000 to 60,000 visitors. The La Quinta Country Club will be the principal "Seniors Day" course on Thursday and attract over 11,000. Best of all, the tournament annually generates over one million dollars for numerous local charities. 1W 05 Page Two: This summer we were assured that road construction all along Jefferson Street would be completed by our February tournament date. In early December we were told that construction between Highway 111 and 48 h Avenue would be completed by the end of the month. As result, we made many decisions and allocated significant resources based on the use this street. Now our plans must change. These revisions will cause significant cost increases. Washington Street must be the primary thoroughfare and thus, very congested. On Saturday and Sunday, Jefferson from Avenue 52 to Avenue 54 leading to PGA West will be restricted to one way vehicle traffic from 7 am to 10 am and then reversed from 2 pm — 5 pm for departing spectators. Fees for the use of additional law enforcement personal for traffic control as well as reprinting roadway directional signs will likely increase costs as much as $25,000. Another reality is that many of spectators, frustrated by long traffic delays on Saturday, may not return on Sunday. We are worried that their experience will not be a positive one and this will adversely impact attendance at future tournaments. We would appreciate an opportunity to sit down with you and the city council to discuss the situation and ask your consideration to defray some of the additional costs. Please contact me at your earliest convenience at (760) 346-8184. Respectfully, ike Milthorpe Tournament Director CC:. La Quinta City Council Stanley Sniff, Mayor Pro Tem Donald Adolph, Council Member Terry Henderson, Council Member Ron Perkins, Council Member 2 2 Michael Wiles - KSL Tit!t 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: ITEM TITLE: Consideration of Community Services Grant Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: STUDY SESSION: PUBLIC HEARING: The Special Project Contingency Account #101-251-663-000 has an uncommitted balance of $40,260 as of this report, as provided in Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 2, 1999 City Council meeting, the City Council approved changes to the Community Services Grant process. The first meetings of August, November, February and May have been designated for review of the grants received. Two requests have been submitted for City Council consideration as of this report: Riverside County C.A.R.E. Program: The C.A.R.E. Program helps elder and dependant adults who are victims of consumer fraud recover their losses. C.A.R.E gives presentations to organizations and to the public who come in contact with seniors to educate them about consumer fraud. C.A.R.E presently serves more than 1056 seniors throughout Riverside County. The Riverside County C.A.R.E Program is requesting $2,000 (Attachment 2) in funding to be used to organize two half day Elder Abuse Seminars in. Indian Wells, which will include expert trainers, speakers and equipment. This organization was awarded a grant of $1,000 in the previous fiscal year for implementation of the Elder Abuse Seminar. 123 2. Veterans of Foreign Wars, La Quinta Chapter #855: The Veterans of Foreign Wars has a sole purpose of recognizing Veterans of Foreign Wars and remembering the living as well as those who have passed on. The organization holds monthly meetings to provide information to those Veterans who are in need of assistance. The Veterans of Foreign Wars organization is requesting $800 to be applied toward the facility use fees to use the La Quinta Senior Center for the club's monthly meeting, one hour each month for approximately 10 consecutive months (Attachment 3). The cost for the facility rental is $55.00 (Attachment 4) per hour with an additional $25.00 staff fee to supervise, open and close the facility. The Veterans of Foreign Wars is requesting a Community Services Grant to offset the facility use fee. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize a Community Services Grant request from the Special Projects Contingency Account for the following programs for the full amounts requested: Riverside County C.A. R. E. Program: $2,000 and/or Veterans of Foreign Wars, La Quinta Chapter #855 $800 or; 2. Authorize a Community Services Grant request from the Special Projects Contingency Account for the following programs in an alternate amount: Riverside County C.A.R.E. Program and/or Veterans of Foreign Wars, La Quinta Chapter #855 or; 3. Do not authorize a Community Service Grant request from the Riverside County C.A.R.E. Program and/or Veterans of Foreign Wars, La Quinta Chapter #855 or; 4. Provide staff with alternative direction. Ily syfbmitted, Horvitz munity Services Director 12� S:\Comm ity Services\CCReports\CC.093.Commuity Services Grant 002 Requests.wp Attachments: 1. 2. 3. 0 Approved for submission by: homas P. Genovese, City Manager 2000-01 Community Services Grant Balance Community Services Grant Application from the Riverside County C.A.R.E. Program Community Service Grant Application from the Veterans of Foreign Wars, La Quinta Chapter #855 Facility Use Policy and Application Form for the La Quinta Senior Center. 1 491 Community Services Grants Fiscal Year 2000-01 Account # 101-251-663-000 ATTACHMENT 1 Beginning Balance $67,000 August 15 Meals on Wheels Program $4,000 Transportation and Assistance August 15 La Quinta Arts Association $4,000 Insurance Fees August 15 Soroptimist Club $4,070 Facility Rental Fees -Senior Center August 15 Triangular Adoption Program $3,640 Luncheon, Trip to 29 Palms, Marine of Quarter August 15 "Relay for Life" $2,500 Silver Sponsor -Movie Tent August 15 CVRPD Extended Pool Hours $371.81 $3,000 from Account #101-251-663-539 Balance $48,418 September 19 "Relay for Life" $100 Team Registration $48,318 November 7 LQ High Air Force ROTC $2,499 Uniforms and Mayor's Scholarship November 7 LQ High Band Boosters $2,499 Santa Barbara Invitational & Equipment Repair November 7 Living Desert $1,000 Business Shareholder Sponsorship November 7 Tuskegee Airmen Mural Project $1,000 Mural Project November 7 Community Blood Bank, Inc. $1,000 Bloodmobile Sponsorship $40,320 November 21 Coachella Valley Arts Alliance $ 60 Non-profit status filing $40,260 126 00�; ATTACHMENT 2 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 0 -01 Name of Organization: Riverside County C.A.R.E. Program Amount Requested: t9-nnn nn Contact Person: • Margo Ham; 1 ton Mailing Address: 82-675 Highway 111, #3140 City: Indio State: CA Zip Code: 92201 Phone No.: - or (909)/91-3446 501(c)3 Taxpayer I.D. Number: Date Submitted:january 9, 2001 Applications will receive consideration without discrimination because -of race, color, religion, sex, age, national origin or disability. 127 u6 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) What is the overall purpose or goal of your organization? • To raise the consciousness of the public about elder abuse • To train those who come in daily contact with seniors (i.e. bankers, plumbers, volunteers, law enforcement, medical staf, caregivers) to recognize and report elder abuse. • To provide advocacy to those who become victims of consumer fraud. • To train the C..A.R.E. Team to share resources, determine successful care and/or protection plans for victimized seniors, and train law enforcement and D.A.'s to successfully investigate cases toward prosecution. 2. How long has your organization been in existence? 3 Years 6 Months 3. Describe in general the activities or services of your organization: The CARE Program helps elder and dependant adults who are victims of consumer fraud recover their losses. CARE gives presentations to organizations and to the public who come in contact with seniors to help educate them in recognizing and preventing elder abuse of all types. CARE coordinates monthly meetings with the CARE Team, which is made up of 57 representatives from public and social service agencies to resolve elder abuse cases, protect the victims, and prosecute the perpetrators. 4. How many people does your organization currently serve? No. of Youth 0 No. of Adult 3 No. of Seniors 1056 CountDist y-wide/212 4" 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 0 No. of Adult 5 No. of Seniors 550 County-wide/80 4 h Dist 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth 0 No. of Adults 0 No. of Seniors 15 7. How many paid employees/volunteers does your organization employ? Full time employees 12 Part time employees 0 Volunteers 14 8. Describe how your organization is managed and governed. The C.A.R.E. Program is staffed by one Coordinator and one Community Service Assistant in each Supervisorial District. The Coordinators report to a County Regional Manager who reports up the chain of command to the County Director of The Department of Public Social Services. wi 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Margo Hamilton Regional Manager (909) 791-3447 10. What is your annual schedule of events, and during what month does your organization operate? The organization operates year round within the county of Riverside. The C.A.R.E. Program participates in most community events such as Senior Center events, information fairs, T.V. & radio talk shows and cultural events, by providing information about the C.A.R.E. Program, The C.A.R.E. Program also conducts two Gatekeeper trainings per month, and four large fraud prevention seminars per year. The C.A.R.E. Program, in conjunction with Adult Protective Services and the District Attorney's office, organizes an Elder Abuse Seminar for Law Enforcement and Senior Service providers in the Spring of each year. 11. Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: The C.A.R.E. Program will charge $150.00 for the 3 Day Elder Abuse Seminar. The fee is to cover the price of the food. Community grants and donations cover the remaining costs of the training. All other services are provided free of charge. Some of the community education events and materials are underwritten by grants. 12. What are your other sources of revenue for this funding year? Source City of Indian Wells Total Needed Total Received Balance Amount $5,000.00 $50 00.00 $5,000.00 $45,000.00 129 W 13. Amount of money requested from the City of La Quinta? $2.000.00 14. Has your organization been funded by the City of La Quinta previously? X Yes No If yes, when Fiscal year 99-00 Amount received $1,000.00 15. Please provide the name and address of the bank in which the organization's funds are kept: Bank of America 81-800 Hwy 111 Indio, CA 92201 16. Please provide the name and title of those individuals authorized to sign on the organization's account ( must provide at least two individuals): Name: Title: Judy CMpbell Program Supervisor, District AttomeyNictim Witness Margo Hamilton Regional Manager, C.A.R.E. Program Michele Haddock Supervisor, Adult Protective Services 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. This account was opened approximately a month ago by The District AttorneyNictim Witness program and has an approximate balance of $11,000.00 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Law Enforcement officers receive very little training on how to identify and investigate elder abuse, as well as how to prepare cases for prosecution. The funds will be used to organize a two and a half day Elder Abuse Seminar in Indian Wells. The seminar will train law enforcement officers, deputy district attorney's and senior providers on Penal Code section 368, the elder abuse law. This intense training will prepare investigators and D.A.'s for successful investigations of complicated financial abuse cases involving undue influence and competency issues of the victim. It will include proper techniques for warrants, profiling, interviewing, conservatorship filings, and protection issues. The training will also provide information on the medical aspects of physical abuse and neglect, and how to recognize undetected homicides of the elderly. The funds will be used to pay for expert trainers, speakers and equipment needed to conduct the training. 130 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. The seminar will benefit law enforcement officers, D.A.'s and senior service providers by providing them with the necessary tools to recognize, investigate and prosecute elder abuse cases in a multi -disciplinary setting. Removing the perpetrators will result in the prevention of future victimization of 4 h District residents. 20. Attach a copy of your Program Operating Budget for the current year. Not applicable as CA.R.E.'s budget is not separated from the overall budget of the Department of Public Social Services. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. 131 - .10 11l63I2060 16:21 17607771231 LQ COMMUNI ry SERIF„` ATTACHMENT 3 CITY OF LA, QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR Neme of Organization: VETERANS OF rOREISN !�qqS_� A P Amount Requested: ! OUINTA CHAPTER `` Contact Person: . n _ Mailing Address:,W City: -�-i-B,j ► c Phone No.: _ State: --- Zip Code:�z�� '5d1103 Taxpayer I.D. Number: A2PLICATION Date Submitted: Applications Will receive consideration without discrimination religion, sex, age, national origin or disability. because of race, color, rHuc nl 5 132 X 11/03r'2000 16:21 17607771231 LQ COMMUNITY SERVICE PAGE 02 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? F—;I € TE4�PI—; n �, n T .._..F=M- ER f N6, -r HE LIVING AS WELL AS THOSE WHO HAVE PASSED ONE TAKING CARE OF VETERANS WHO ARE IN NEED ETC. 2. How long has your organization been in existence? Years Months 3. Describe in general the activities or services of your organization: IFFT nN('F nnnniTu TQo€-QPirTWATE T-Hij VETERANS ET-6_ 4. How many people does your organization currently serve? No. of Youth No. of Adults No. of Seniors 7,n 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults No. of Seniors ^-U_51' 6. How many people served this Fiscal Year will be La O,uinta residents? No. of Youth No. of Adults No. of Seniors_ -0 7. How many paid employees/volunteers does your organization employ? Full time employees '_ Part time employees n Volunteers a 8. Describe how your organization is managed and governed. ORGANIZED UNDER THE AUSPI $ GF--- T-H-E "IATTnNAI ArJn WIZN T.HI: STRICT jY-LAWS 11/03/2000 16:21 17607771231 LQ COMMUNITY SERVICE PAGE 03 9. Please provide information on your Executive Board members or contact person: NaMe Two Home Address Phone JOSEPH 1i N A X-SgI C F OM `�n ZA I &u GRA rnG r JOHN FLECK JR, VICE rOMMANDER 00- 25 VIA SOLAMA 554-353? WLLLIAM °nni F .IiinrF, 7`t � VrcTn 1Fi f iicniTF Tnrn 1,1Fi i c 10. What is your annual schedule of events, and during what monthA aNrAur organization operate? �\/" ITS DT"Mr.' T�ir Yr_ n. - rHND nA I S T NG- POPPY SAY 11, Do you charge admission, membership fee, dues, etc_? Yes ,No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount :NONE AT THIS TIME Total Needed Total Received Balance S S 134 11/03/2000 16:21 17607771231 LQ COMMUNITY SERVICE PAGE 04 3• Amount of money requested from the City of La Quinta? $ I 14.. Has your organization been funded by the City of La Quinta previously? __Yes No XX If yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: - . Hiv.0 '-OAN 15. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: .JAC(1UES ABELS COMMANDER �JOISEPH MULLENEAUX SR. VICE COMMANDER 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. /.GUEST THE USE OF A ROOM FOR MEETING AT THE SENIOR CENTER 7NE AY A ,M-ONTH. , ,;REFER THE IST !'QED. OR 1ST THURSDAY OF EACH .MONTH 135 ATTACHMENT 4 LA QUINTA SENIOR CENTER FACILITY USE POLICY & APPLICATION Adopted by City Council on October 1, 1996 136 CITY OF LA QUINTA Date Received '. No smokiNc < SENIOR CENTER FACILITY USE APPLICATIONt�� Name Applicant: Address of Applicant: Hereby applies for permission to use: [Please check appropriate box(es)] ❑ MULTIPURPOSE ROOM (200 seated 390 standing) ❑ PATIO ❑ KITCHEN TIME TO BE OPENED BY STAFF: TIME EVENT BEGIN: EQUIPMENT NEEDED (Included in Rental Fee) No. of Tables: PURPOSE OF EVENT(Be Specific): RENTAL DATE REQUESTED: ALTERNATE DATE: City Expected Attendance: Zip _ TIME FACILITY DOORS LOCKED: No. of Chairs: Stage: ❑ YES ❑ NO EQUIPMENT AVAILABLE FOR RENT ❑ Public Address System ❑ Audio/Visual Equipment ❑ Ice ❑ Coffeemaker ❑ Piano Please check items: Entertainment 13 YES ❑ NO Alcohol Under 20% ❑ YES ❑ NO (Beer, Wine, Champagne) Decorations ❑ YES ❑ NO Staff Set Up ❑ YES ❑ NO Staff Clean Up ❑ YES ❑ NO PLEASE MAKE CHECKS PAYABLE TO: CITY OF LA QUINTA STATEMENT OF INFORMATION AND AGREEMENT I have read and fully understand the Senior Center Rental Policy and Procedures for the use of the La Quinta Senior Center and the terms and conditions of use which are attached hereto and made a part hereof and agree to all terms and conditions set forth in said policy. Further, I certify that the information submitted in this application is true and correct. I certify that I am authorized by my organization to enter into this agreement on their behalf. The undersigned further understands that this application is approved only when approved by the City Manager or his designated representative. The undersigned states that, to the best of his/her knowledge, the City of La Quinta property for the use of which application is hereby made will be used for the purpose stated above and that purpose only. I understand any deviations from set policies, terms or conditions will result in closing down the premises and forfeiture of all fees and of future.rights to the use of any City of La Quinta property. Signature of Responsible Renting Party: Daytime Phone: Evening Phone: Print Name: Date: 137 SENIOR CENTER RENTAL POLICIES & PROCEDURES CITY OF LA QUINTA 78-450 La Fonda, La Quinta, CA 92253 619-777-7019 It is the renter's responsibility to read and understand these policies. GENERAL POLICY The La Quinta Senior Center is designed for activities of the La Quinta Senior Citizen. Pursuant to the Community Development Block Grant Regulations, no use will preempt a senior activity. Therefore, availability is contingent upon scheduled senior activities. The Senior Center will not be available for use Mondays through Fridays between the hours of 8:00 a.m. and 5:00 p.m. The facilities shall be available for rental or usage by the general public when not in use for senior citizen scheduled activities. Activities and programs shall be classified into groups for the purpose of developing scheduling priorities. City activities will have priority use over other applications for the facility space. When conflicts occur, facility use permits held by nonsponsored groups may be canceled as authorized by the City Manager or authorized representative. As a rule, a minimum of two week's notice will be given when a facility permit is canceled. The City of La Quinta reserves the right to cancel the Facility Use Permit without notice due to unforseen circumstances. CLASSIFICATIONS Class 1. Civic sponsored activities and use by City Departments and Divisions of the City or fundraising activities sponsored by La Quinta based Non-profit organizations incorporated for the sole purpose of benefitting the La Quinta Senior Center. Class 2. La Quinta Civic groups, non-profit organizations, clubs and associations; other Governmental Agencies (Proof of non-profit status may be required). Class 3. La Quinta resident weddings, receptions and private parties. Class 4. Commercially sponsored activities; use by businesses, groups, associations or individuals for any type of profit -making activity or event; use by non-residents. FEE SCHEDULE Senior Center Facilities Class 1 Class 2 Class 3 Class 4 Multipurpose Room No charge $55/hr iM/hr $90/hr Kitchen No charge $10/hr -j20/hr $25/hr All rental fees are based upon a two hour minimum. Facilities are available for rental Monday through Friday 5:00 p.m. to 10:00 p.m. and Saturdays 8:00 a.m. to 11:00 p.m. and Sundays 8:00 a.m. to 9:00 p.m.. All fees will be doubled on scheduled holidays. Rentals falling on a holiday weekend add 50% to the rental fee. The following equipment is available for use as part of the rental fees: 15 - 60" round tables, 20 card tables, 80 folding chairs, and 120 arm chairs. 138 1 �. 7 SPECIAL SERVICE FEES In addition to the basic rental fee as set forth in the fee schedule, additional fees will be assessed for the following activities or services regardless of use classification. Items B,C,D and E are assessed and fees charged only if the service is requested by the Renting Party. A. All Class 2, 3 and 4 are required to pay a $300.00 security deposit. The Security Deposit will be returned if the building is left in the same condition as prior to use. (See page 4 ) Refunds are mailed to the renting party. There is a minimum of four (4) week wait. B. Set up by City staff will be assessed a flat rate of $80.00. This service includes: set up of tables, chairs and trash cans. Renter provided tablecloths and centerpieces may be included with prior approval. There will be additional charges for extensive decorations. Renting party will not be admitted to the hall during the time staff is setting up. Tables, chairs and trash cans are provided by the facility. C. Clean up by City staff will be charged a flat rate of $125.00. This service includes the clean up and putting away of tables, chairs, trash removal, sweeping & mopping of floors and restroom clean up. This service does not include the clean up of trash outside the facility. Clean up of excessive trash outside the facility will result in additional charges (See page 4). D. Use of public address system will be assessed a flat rate of $15.00. E. Use of Audio/Visual Equipment will be assessed a flat rate of $25.00. APPLICATION AND PAYMENT OF FEES A Facility Use Application and Indemnification Form must be completed by each group desiring the use of the Senior Center. Forms must be submitted to the Building and Safety Department at 78-495 Calle Tampico, La Quinta, CA 92253, at least 30 days prior to the desired date of rental. Applications may be made no more than twelve (12) months in advance. Ongoing rental use (exceeding three (3) months in duration) will require City Council approval. 2. The Building and Safety Department will contact the applicant no sooner than two days after the permit has been submitted to inform applicant of the room's availability and the total fees assessed. 3. Reservations will be confirmed upon receipt of 50% of the total fees including security deposit and all paperwork completed. 4. All groups and private parties are required to provide proof of financial responsibility by means of liability insurance in an amount -of not less than $500,000 general liability insurance coverage per occurrence, listing the City of La Quinta as an additional named insured. Persons or groups that do not have insurance may purchase special event insurance through the City's insurance policy. A binder must be presented to the Building and Safety Department office no later than two weeks prior to the scheduled event. Failure to provide the appropriate document will result in cancellation. Insured's name must appear as renting party on the Facility Use Permit. 5. All fees must be paid in full no later than two weeks prior to the event. Checks will be accepted if final payment is made at least three weeks prior to the event. Fees paid less than three weeks prior to the event must be paid in cash or money order. A confirmed Facility Use Permit will be issued upon receipt of all fees. 6. All class 2 groups that do not provide fourteen (14) days notice of cancellation will be charged a basic class 3 rental fee. 7. ANY CANCELLATION OF RESERVATION WILL RESULT IN LOSS OF 50% OF RENTAL FEE. ANY RESERVATION CANCELED 30 DAYS OR LESS FROM DATE OF RENTAL WILL BE PENALIZED IN -LOSS OF 100% OF THE RENTAL FEE. 8. Approved use is non -transferable. The person signing the Facility Use Permit is responsible for the conduct of all user participants and shall have full responsibility for any breakage or damage to equipment or the building. 2 139 --48 CONDITIONS OF USE 1. The Senior Center will be available for rental use from Monday through Friday, 5:00 p.m. to 10:00 p.m., Saturday 8:00 a.m. to 11:00 p.m. and Sunday 9:00 a.m. to 9:00 p.m.. ALL RENTERS MUST HAVE THE FACILITY CLEANED AND VACATED ACCORDING TO THE TIMES APPROVED ON THE RENTAL PERMIT. Failure to comply with these regulations will result in forfeiture of the security deposit. 2. Usage must be within allotted Use of Facility Permit time. Permit time schedules and charges must include all preparation time and set up time as well as clean up time. 3. Approval for use of the Senior Center will be granted to responsible adults, age 21 years or older. 4. Renters or permittees shall be personally responsible for all damage to the building and shall be responsible for reimbursing the City of La Quinta for any loss or damage to the Senior Center and/or City of La Quinta property. 5. Renters must comply with the health and safety codes pertaining to the flame proofing of all decorations. Decorations will be permitted only with prior approval by the City Manager or his designated representative. All decorations must be removed upon the conclusion of the event, including tacks and tape. 6. Glitter, rice, bird seed or like items are NOT allowed on the premises. This includes inside the senior center, outside on paved areas or the driveways. Failure to comply may result in loss of 100% of the security deposit. 7. All groups are expected to leave the premises in the same condition as they are found. The multi -purpose room must have all tables and chairs cleaned, floor swept, mopped if necessary, and garbage put in outside dumpster. Restrooms and lobby must be swept free of dirt and debris. Brooms and mops are supplied by city staff. Renters must provide all other cleaning supplies including cloths to wipe tables. 8. Upon arrival renter will complete a 'walk-through' tour of the building with the assigned staff person on duty. Damages and unclean items must be brought to the attention of the on -duty staff BEFORE the renter's party begins. At the conclusion of the event, the staff person on duty will accompany the renting party for a final walk-through of the facilities. Security deposits are considered released only after staff has reviewed the facility on the first business day following a rental. Checks are mailed, minimum of four weeks to process. 9. Users shall comply with all laws and City ordinances. 10. Control of lights, keys, locks and locking doors, gates, etc., will be attended to by the staff person on duty. An employee of the City of La Quinta will be at the facility during rental hours. 11. Groups size is limited to maximum numbers as directed by the Fire Marshall to be as follows: Multipurpose Room - - - - - - - - 390 with chairs only Kitchen - - - - - - - - - - - - - - - - - 15 200 with tables 12. Smoking is NOT permitted inside the senior center. Renter is responsible for enforcing this policy. Smoking is permitted outside in designated areas. Renter is responsible for the removal of smoking debris at the conclusion of their event. 13. The public address system may be permitted use upon request and a fee will be assessed for use. 14. Office telephones are for department business use only and may be used only by assigned staff. A pay phone is provided in the lobby. 15. All teenage groups shall be accompanied by responsible adult chaperones including the signer of the Use of Facility Permit, on a ratio of two (2) adults for the first twenty juveniles and one (1) adult for each additional group of twenty (20) juveniles or part thereof. CHAPERONES MUST STAY WITH GROUP AT ALL TIMES. 16. Groups having entertainment (bands, disc jockeys, entertainers, etc.) and/or alcohol must abide by the following additional security requirements: 140 3 Y19 A. Security guard service will be required any time entertainment and/or alcohol is present. (Minimum of four hours per guard) For groups of 100 people or less a minimum of one (1) guard is required. For groups in excess of 100 people or a fraction thereof, an additional security guard is required. B. All juvenile parties will be required to have double the security requirement of item 16A. C. Guards service will be arranged by the Building and Safety Department but paid for by the renting group. Guards will report to the staff person on duty. D. Security requirements may be altered at the discretion of City Council. E. Any required City permits must be obtained by the renter and presented to the Building and Safety Department at the Civic Center office no later than two (2) weeks prior to the event. Most dances or special permits required by the City take three weeks to process. 17. The City of La Quinta reserves the right to full access to all activities at any time in order to ensure that all rules, regulations, and laws are being observed, and if necessary may terminate an activity for the safety and welfare of city property. 18. Renters refusing to adhere to policies will be forced to leave the premises after one (1) verbal warning issued by staff to the signer of the Facility Use Permit. Renter/signer of Facility Use Permit must be on the premises during the hours of the event. City staff will be on site at all times during rental hours. 19. The City of La Quinta assumes no liability for any injury, damage, theft or loss of property belonging to users, before, during or after usage. 20. No animals, except those necessary for disability assistance, are allowed in the Senior Center. ALCOHOL POLICY A. All alcohol to be consumed on premises must be approved beforehand in writing by the City Manager or his designated representative. NO EXCEPTIONS! Private parties will not be authorized to serve alcohol 20% or over. Private parties may be authorized to serve alcohol under 20% (wine, beer and champagne only). B. Any group or individual participating in the sale of alcohol in the senior center must show proof of license from the Department of Alcoholic Beverage Control. C. Parties refusing to adhere to alcohol policies will be shut down after one (1) verbal warning issued by staff to the signer of the Facility Use Permit. Renter/signer of Facility Use Permit must be on the premises during the hours of the event. D. Parties requesting use of alcohol will be required to adhere to the security guard requirement as listed in Conditions of Use, number 16. SECURITY DEPOSIT The security deposit of $300.00 is refundable as long as the building and equipment are left in the same condition as prior to use. (See page 2, item A) The following charges is a partial list of costs deducted for cleaning or any other misuse of the senior center and its equipment. 1. Burns to floors, carpets, furniture or walls - - - - - - - - - - - - - - - - - - - - - - - - - $200.00 minimum 2. Floor stains---------------------------------------------- $200.00 minimum 3. Broken, scarred or damaged chair------------------------------- $300.00 4. Broken, scarred or damaged table------------------------------- $300.00 5. Excessive trash outside of the building - - - - - - - - - - - - - - - - - - - - - - - - - -- $200.00 6. Cigarette butts left outside of building - - - - - - - - - - - - - - - - - - - - - - - - - -- $100.00 7. Glitter, birdseed, rice, etc. - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- $300.00 8. Unauthorized use of equipment - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- $300.00 It is the renter's responsibility to ensure that guests do not disturb equipment not authorized for use. This includes piano, public address system, furniture, kitchen equipment and other unauthorized items. The staff person on duty is responsible for maintaining the heating and air-conditioning controls. 141 4 t, 0 INDEMNIFICATION AGREEMENT I as a user of the La Quinta Senior Center, located at 78-450 Avenida La Fonda, La Quinta, California 92253, hereby agree to indemnify, defend and hold the City of La Quinta, its elected officials, officers, agents and employees, harmless from any claim or liability for damage which may arise from the use by the undersigned organization or individual. I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND THE CITY OF LA QUINTA, ITS ELECTED OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES AND I SIGN THIS CONTRACT OF MY OWN FREE WILL. Executed at La Quinta, California on Date Releasor Witness 142 Tit!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Community Park Design PUBLIC HEARING: and Phasing RECOMMENDATION: Approve park amenities to be included in Phase I of the Community Park Design, authorize the finalization of the Community Park Master Plan and direct staff to begin negotiations with Purkiss-Rose-RSI for Plans, Specifications and Engineer's Estimates. FISCAL IMPLICATIONS: The City Council has appropriated $2,000,000 toward the Community Park in Fiscal Year 2000-01 Capital Improvement Program. An additional $500,000 has been awarded from the Safe Neighborhoods and Park Bond Act (Proposition 12). Dependent upon the City Council's direction, additional funding may be allocated to the Community Park project. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: June 1, 1990: The City of La Quinta's Redevelopment Agency purchased 18.66 acres on the northeast corner of Adams Street and Avenue 46 (renamed Westward Ho Drive) for $933,000 for the purpose of developing a community park site. October 1992: Purkiss-Rose-RSI (consultant) presented a Design Development Report on Community Park North. The name Community Park North was given to this project for identification purposes only. December 1, 1992: The City Council conducted a study session to discuss the Community Park North (park site), at which time staff recommended that the design presented by Purkiss Rose-RSI be processed through the Design Review Board and Planning Commission. The Design Review Board, at their December 2, 1992 meeting, recommended approval of the park site plan to the City Council. 143 December 8, 1992: The park site plan was reviewed by the Planning Commission and approved as submitted. January 19, 1993: The City Council accepted and approved the Design Development Report and Master Plan for the park site. October 5, 1999: The City Council and Redevelopment Agency approved an agreement with the Coachella Valley Water District to locate a half acre well site on the northwest corner of the park site. December 13, 1999: The Riverside County Fire Department requested two acres of property located on the southwest corner of the Community Park site be reserved for a fire station. January 18, 2000: The City Council determined that the Community Park North Master Plan should be updated to reflect the needs of the community. At this meeting, it was also determined that the word "North" should be removed from the name of the park. Hence, the identification label for the park from this date forward is the Community Park. The City of La Quinta has an official park naming policy which was adopted by the City Council on January 3, 1995. Once the park amenities have been identified and approved by the City Council, staff will begin the park naming process for this location. The process involves soliciting public input regarding recommendations for park names. A specific time period can be established for public input. Once public input has been received, the Community Services Commission will review the submitted recommendations. After the Commission's review, a recommendation from the Commission will be presented to the City Council for consideration. It is anticipated that the park site will receive its official name before the park site construction is complete. February 1, 2000: The City Council authorized staff to negotiate a Professional Services Agreement with Purkiss-Rose-RSI to update the current Community Park Master Plan. March 7, 2000: The City entered into a Professional Services Agreement with Purkiss- Rose-RSI to provide the Community Park Master Plan update. June 7, 2000: The first public meeting was held on June 7, 2000 which approximately 350 people attended. This meeting was held to obtain public input regarding the amenities the community would like to see included at the park. Several amenities were requested by the public including a skate park, dog park, soccer fields, baseball fields and walking path. July 2000: The City Council appropriated $2,000,000 from the Parks and Recreation portion of the Development Impact Fees in the 2000-01 Capital Improvement Program to develop the first phase of the Community Park. The City also received notification from Assemblyman Battin's office that the City had been awarded $500,000 from the youth soccer/baseball facilities segment of the Safe Neighborhoods and Parks Bond 144 Act (Proposition 12). These funds can be used only for the design and construction of youth soccer/baseball facilities. S:\Community Services\CCReports\CC.092.Community Park Design.wpd J' 1Z Proposition 12 funds require that at least one youth soccer and/or baseball facility be built. Should the park site plan contain at least one soccer and/or baseball facility, the Proposition 12 funds can be used to pay for the cost of that portion of the design and construction of the park site. There is an application form that must be submitted to the California Department of Parks and Recreation for reimbursement once the facilities have been awarded for construction. The amount of funds allocated to the construction of the park site during Fiscal Year 2000-01 include $2,000,000 from the Capital Improvement Program and $500,000 from Proposition 12 for a total of $2,500,000. October 25, 2000: A second public meeting was held with approximately 300 people in attendance. The amenities listed at the first meeting were repeated at the second meeting. A list of public desires and concerns from both public meetings was compiled by Purkiss-Rose-RSI. Concerns from residents that live adjacent to the park site included the lights and noise from lighted soccer/baseball fields; the noise associated with emergency vehicles from the fire station; and that the park site amenities should meet the needs of several elements of the community. November 13, 2000: The Community Services Commission (Commission) reviewed the public meeting desires and concerns at their November 13, 2000 meeting. From this list, the Commission provided a list of amenities that the Commission would like to see at the Community Park. The amenities that the Commission recommended to be included in the Community Park design include the following: ■ Skate/BMX Park ■ Lighted Sports Fields ■ Soccer ■ Baseball ■ Concession Stand/Restrooms ■ Playgrounds ■ Tot Lot ■ Older Child Lot ■ Swings ■ Picnic Area to be reserved for Parties & Bounce Houses ■ Walking path around perimeter of the park ■ Par course (exercise stations) ■ Walkway from the homes north of the park to the High School ■ "Jumping Waters" amenity ■ One basketball court -possibly lighted Other improvements the Commission would like to see located near the Community Park include removing the wall separating the retention basin and park site at the northeast corner of the site and using the basin as a grass volleyball court.. The Commission also has recommended that the following amenities be developed i145 addition to the Community Park site: the City to provide lights at the High School tennis courts instead of building additional courts and develop at least two pet parks,, S:\Community Services\CCReports\CC.092.Community Park Design.wpd 003 one near the Community Park and one near the Cove. December 11, 2000: Steve Lang of Purkiss-Rose-RSI developed three concepts for the Community Services Commission's review utilizing the Commission's recommendations. The Commission reviewed the concepts as presented by Mr. Lang. After some discussion, the Commission chose Concept #2 with modifications. The modifications to Concept #2 included the following: ■ Move the tot lot to the west of the current location ■ Locate a picnic area between the tot lot and the baseball fields ■ Locate a skate park between the well site and fire station ■ Enlarge the baseball fields to a 240 foot outfield ■ Locate a basketball court near the southeast corner of the park ■ Incorporate walking path and par course around the perimeter of the park ■ Add a "Jumping Waters" amenity to the park Mr. Lang then revised Concept #2 and labeled this revised plan Concept #4. The conceptual plans were provided for the City Council's consideration at the January 2, 2001 City Council meeting. The Council prioritized the amenities to be included at the park site. The essential elements required for the park site independent of amenities include: street improvements on both Adams and Westward Ho, to include an additional full traffic lane, shoulder, curb, gutter and sidewalk; off-street parking areas; and a restroom facility. These amenities are identified in the City's General Plan and the Parks and Recreation Master Plan. These documents are on file with the City Clerk's office. At the January 2, 2001 City Council meeting, the City Council approved moving the proposed fire station to a location to be determined at a future date. By removing the fire station from the Community Park site, two additional acres will be able to accommodate additional park amenities. The minutes from the City Council meeting are provided as Attachment 1. The amenities the City Council prioritized include: Priority One: Lighted soccer and baseball fields, concession/restroom Priority Two: Skate/BMX park, playgrounds, picnic areas for parties Priority Three: Perimeter walking path and par course Priority Four: Basketball court 146 Mr. Lang incorporated the City Council's priorities into Concept #6, as provided in Attachment 2. Provided as Attachment 3 is a list of amenities and the cost associated with each. 004 S:\Community Services\CCReports\CC.092.Community Park Design.wpd The following table illustrates the park amenities and the priority category as identified at the January 2, 2001 City Council meeting. Priority Description Total Cost Total Project Cost Essential Mobilization $25,000 $25,000 Essential Grading and Drainage $200,000 $225,000 Essential Parking Lot $150,000 $375,000 Essential Street Improvements $180,279 $555,279 Essential Technical Support $150,000 $705,279 Essential Restroom $90,625 $795,904 One Landscape- Hydroseed Turf, Soilprep, irrigation, mow curbs $493,702 $1,289,606 One Baseball Diamonds $320,000 $1,609,606 Drinking Fountains $6,000 $1,615,606 One Concession $236,250 $1,851,856 One Lighting $350,000 $2,201,856 Administrative Costs $100,000 $2,301,856 10% Contingency $220,185 $2,522,041 Total Funding Available $2,500,000 ($22,041) In the table above, the restroom and concession building costs have been separated. The restroom facility is an essential amenity for the Community Park whereas the concession building is a facility that is not a necessary component for the use of the park. The concession building would be provided as a convenience to the spectators of organized sports and as a vehicle to raise funds for sports organizations. As provided in the table above, pursuant to the cost estimates used, the essential elements as well as the majority of priority one amenities can be provided through the CIP and Proposition 12 funding sources. Adjustments may need to be made once plans are developed and the project is bid. 14'7 S:\Community Services\CCReports\CC.092.Community Park Desian.wpd �� y A portion of priority one, as well as priorities two, three and four, trees, ground cover and .an ornamental fence along Adams Street are unfunded at this time, as shown in the following table. Priority Description Total Cost Total Project Cost Baseball Bleachers $14,000 $14,000 One Shade Structure $25,000 $39,000 One Benches $7,800 $46,800 Two Tot Lot $ 80, 000 $126, 800 Two Picnic Tables and BBQ's $12,900 $139,700 Two Picnic Shade $50,000 $189,700 Two Skate Park $230,000 $419,700 Two Skate Park Shade $60,000 $479,700 Three Walking path and sidewalks $208,000 $687,700 Three Par Course $20,000 $707,700 Four Basketball Court $25,000 $732,700 Shrubs & Groundcover $10,000 $742,700 Ornamental Fence $42,250 $784,950 267 Trees $103,200 $888,150 Administrative Costs $49,914 $938,064 10% Contingency $88,815 $1,026,879 Technical Support $66,611 $1,093,490 Funding Source Unfunded $1,093,490 The total cost of the park amenities as outlined above in both the funded and unfunded categories is $3,615,531. These estimated costs have been provided by the Consultant based upon the current bidding prices for projects of this size in other communities. 148 C?06 S:\Community Services\CCReports\CC.092.Community Park Design.wpd Additional amenities recommended by the Commission but not included in the above table that may be considered by the City Council include the "jumping waters" feature as well as artistic pavement designs. These features may be funded by the Art in Public Places fund if they contain artistic components and can be considered at a later date. The City Council may direct the Consultant to finalize the Community Park Master Plan with the essential elements and priority one amenities. Additional amenities can be listed as Add Alternates to be included in the Plans, Specifications and Engineer's Estimates. Staff seeks Council direction as to which amenities, if any, should be included as Add Alternates. Should the City Council wish to consider additional funding sources for the amenities that are unfunded at this time, possible funding sources may include: A loan from another Developer Impact Fee Quimby Funds Re -prioritization of other Capital Improvement Projects Possible future bond issuance Pursuant to Ordinance 315, Section 3.32.050, relating to Service Contracts, provided as Attachment 4, the City Council may authorize award and execution of service contracts with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services. Purkiss-Rose-RSI was first contracted in 1992 to complete a Design Development Report for the Community Park. On March 7, 2000 the City entered into a Professional Services Agreement to update the Master Plan for the Community Park which is provided as Attachment 5. The Consultant has demonstrated competency and produced satisfactory work to this point. It is anticipated that upon execution of the modified Agreement, Purkiss-Rose-RSI will be able to produce bid documents by December 2001. Accordingly, once the City Council has determined the final amenities, the Council could direct staff to begin renegotiating the Professional Services Agreement with Purkiss-Rose-RSI to produce Plans, Specifications and Engineer's Estimates for the Community Park. Funding has been identified for Professional Services for the Community Park in the Fiscal Year 1999/2000 CIP in the amount of $225,000. Of this amount, approximately $14,000 has been allocated to the Master Plan update. The remaining amount is designated for the Plans, Specifications and Engineer's Estimates for the Community Park. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 149 G.07 S:\Community Services\CCReports\CC.092.Community Park Design.wpd 1. Approve park amenities to be included in Phase I of the Community Park Design, authorize the finalization of the Community Park Master Plan and direct staff to begin negotiations with Purkiss-Rose-RSI for a Professional Services Agreement for Plans, Specifications and Engineer's Estimates; or 2. Approve park amenities to be included in Phase I of the Community Park Design, authorize the finalization of the Community Park Master Plan and direct staff to draft a Request for Proposal for the preparation of Plans, Specifications and Engineer's Estimates; or 3. Do not approve park amenities to be included in Phase I of the Community Park Design; or 4. Provide staff with alternative direction. submitted, \V5-1�11�11- Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Minutes of January 2, 2001 City Council Meeting 2. Concept #6 for the Community Park Design 3. Opinion of Probable Construction Costs 4. Ordinance 315 5. Professional Services Agreement With Purkiss-Rose-RSI 150 C ('118 S:\Community Services\CCReports\CC.092.Community Park Design.wpd ATTACHMENT 1 City Council Minutes 1 1 January 2, 2001 STUDY SESSION 1. DISCUSSION OF COMMUNITY PARK DESIGN. Community Services Director Horvitz presented the staff report. Senator Jim Battin stated the intent of the Proposition 12 bond funds was that the $500,000 be used for soccer fields. He urged Council to dedicate the park site for additional soccer fields. Council Member Henderson pointed out the concepts under consideration at this time came from community input. In response to Council Member Adolph, Senator Battin stated the Proposition 12 language specifically pinpointed the funds for a majority soccer use. Steve Lang, 801 N. Harbor Boulevard, Fullerton, Landscape Architect with Purkiss-Rose-RSI, reviewed Design Concept #4 and confirmed an overlay for soccer fields can be done on the baseball fields. Council Member Sniff suggested relocating the fire station and moving the family picnic area, concession stand, restroom facilities, and tot lot to that area. He suggested several small baseball fields doubling as soccer fields north and east of an L-shaped sidewalk and stated he felt that would provide the maximum from east to west of soccer fields on two-thirds of the park site. He also felt a basketball court could be placed in the southeast corner. Mayor Pena felt there should be a buffer between the neighborhood and park area and suggested encircling the park with a decomposed granite walking path. Council Member Henderson stated she felt the big issue is whether or not to relocate the fire station. Mayor Pena suggested allocating 1 %2 acres at the Miles Avenue/Washington, Street park site for the fire station. John McLaughlin, Riverside County Fire Department Division Chief, confirmed 1 %2 acres is sufficient space for a fire station but noted at the Miles Avenue/Washington Street location, regional response would cover a large section of Indian Wells. He stated the Fire Department feels the Westward Ho/Adams Street site is one of the better locations to provide strategic service given the section of the City existing north of Fred Waring Drive between Adams Street and Washington Street. 15, C► i o City Council Minutes 12 January 2, 2001 In response to Council Member Henderson, City Manager Genovese stated the issue raised by Chief McLaughlin is of some concern because the City already has a fire station where 50% of its service calls are outside the City. If the Miles/Washington site is selected the City would be paying for a fire station where the same situation exists. Mayor Pena noted the Miles/Washington site is only %Z mile from the Westward Ho/Adams site and that either site would serve some region outside City limits. Council Member Adolph noted the Miles/Washington site would meet the Fire Department's main concern of being located on the north side of the Whitewater Channel. After a brief discussion, Council concurred to relocate the fire station with preference being given to the Miles/Washington site. Council Member Perkins questioned 10,000 square feet being sufficient space for a skate park and suggested the possibility of purchasing a few lots elsewhere for that purpose. He felt emphasis should be placed on soccer fields.in the park. In response to Council Member Henderson, Mr. Lang advised a mid -size skate park is typically 10,000-12,000 square feet. In response to Mayor Pena, Ms. Horvitz stated the 10,000 square foot skate park in Palm Desert has an average of 75 participants daily. Ms. Horvitz advised staff is looking for prioritization of amenities to be included in the park design. Council Member Henderson commented on the importance of strategically locating trees in the park to provide shade. Council Member Sniff agreed but stated he felt function should be top priority. Brent Marchetti, 3183 Airway, Costa Mesa, representing Musco Lighting, recommended a total light control system and noted the importance of designing the playing fields in conjunction with the lighting design. He advised the light poles will be 75-90 feet high depending on the layout and noted lower poles result in the need for more poles to provide sufficient lighting. He also noted painted light poles require maintenance. In response to Council Member Adolph, Ms. Horvitz confirmed the 75-foot high light poles at the Sports Complex provide' adequate lighting. t52 011 City Council Minutes 13 January 2, 2001 In response to Council Member Henderson, Ms. Horvitz confirmed the design concept includes one restroom facility. In response to Council Member Henderson, Mr. Lang advised the private retention basin in the northeast corner is approximately one acre. Public Works Director Vogt stated staff will look into the possibility of using the retention basin for recreational activities. Council Member Henderson stated she understood there has been some discussion about removing the wall in that area and having a walkway from the homes in the north to the high school. Henry Swartz, 44-030 Dalea Circle, stated he felt given the growing number of soccer participants, 12 soccer fields of varying sizes will be needed by 2003. He didn't feel soccer lighting would serve the needs of baseball and noted there are baseball fields at the schools. He also felt if this park is utilized for soccer. fields that the lighting at the Sports Complex could be better situated for baseball. He asked Council to consider some type of storage facility at the park to store equipment and portable goals and stated they are willing to work with the community on the lighting hours. He also recommended the tot lot be centrally located for security purposes. Mark Woods commented on the growth of soccer and the need for additional fields. In response to Council Member Sniff, Ms. Horvitz advised $2 million has been set aside in the Capital Improvement Program to construct the park with the possibility of an additional $500,000 available (thru Proposition 12). Mr. Genovese stated the amount is approximately half of what will be needed to complete the park. After a brief discussion, Council concurred to prioritize the park amenities as follows: 1) lighted soccer and baseball fields, concession stand, and restroom facility 2) skate/BMX park, playgrounds, and reserved picnic area for parties and bounce houses 3) perimeter walking path, par course, and ,walkway from homes north of the park to the high school 4) basketball court (possibly in retention basin) 153_ 012 City Council Minutes 14 January 2, 2001 In response to Mayor Pena, "Mr. Lang stated a re -designed park concept will be brought back to Council within 30 days. REPORTS AND INFORMATIONAL ITEMS All reports were noted and filed. DEPARTMENT REPORTS - None MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING A CITY CALENDAR. Council Member Sniff referenced a "Spirit of Palm Desert" calendar and suggested looking into the possibility of doing a calendar for La Quinta. Council concurred. 2. DISCUSSION REGARDING GUNFIRE IN THE COVE ON NEW YEARS EVE. Council Member Sniff commented on the need for additional law enforcement during New Years Eve to reduce gunfire incidents. 3. DISCUSSION REGARDING ENERGY SHORTAGE. Council Member Sniff suggested looking into solar power to address the energy shortage issue. 4. DISCUSSION REGARDING HOT AIR BALLOONS. Mayor Pena stated he has received a lot of complaints about hot air balloons flying low and asked the City Attorney to look into how they are regulated. 154 013 ti 7 ro ��j 155 FROM FAX NO. ATTACHMENT 3 Purklss Rouo-RSI 801 N. Harbor Boulevard Fullerton, CA 92832 Tel. (714) 871-3638 Fax (714) 871-1 ! 88 ,fob Name: La Quinta Community Park Job Number: 00-130 Date: 01-29-01 OPINION OF PROBABLE CONSTRUCTION COST NO. UANTITY UNIT DESCRIPTION UNIT COST ITEM COST SUBTOTAL 1 1 L.S. Mobilrratkon $ 25,000.00 S 25,000.00 2 2 EA. Baseball Fk %Ug (includes fences, cencretc and irri atim) S 160,000.00 S 320,000.00 3 4 EA Bk.achers 4 Baseball Fields S 3 .00 S 14,000.00 4 625 S.F. Restroom BaUd $ 145.00 S 90 625.00 5 /57 4 " S.F. Concession Build' $ 150.00 5 330A00:00 Z (� 6 1 L.S. Picnic Shade Stnwftre S 50 000.00 S 50,000.00 7 1 L.S. Shade Slate and Bleachers $ 60,000.00 S 60 000.00 8 1 L.S. Tat Lot S 80,000.00 S 80 000.00 9 10,000 S.F. Skate Park $ 23.00 $ 230 000.00 10 1 L.S. L10ifing $ 350,000.00 S 350,000.00 11 1 L.S. Gradkig & Dmhusge, $ 200,000.00 S 200 000.00 12 1 L.S. BasketbaD Court S U WO.00 $ 25,000.00 13 300 L.S. Cmncrets Play Curbs $ 24.00 S 7,200.00 14 52,000 S.F. 4" Concrete walla and ads $ 3.25 S 169 000.00 15 12,000 S.F. 4" Sidew a&s $ 3.25 S 39 000.00 16 130 L.F. Seatwall at Fauntain $ 95.00 S 12 50.00 17 22 EA Tree Grates $ 600.00 S 13 200.00 2 TA D' FountainsS 3 000.00 S 61000.00 14 EA Munk Tables S 750.00 S 10 .00 12 EA Benches 5 650.00 S 7 .00 121 4 EA BB 's S 600.00 S Z .00 523,400 S.F. Hydroseeded Turf S 0.08 $ 41,872.00 23 523 0 S.F. SoUPrep A Mo Gradtn $ 0.20 S 104 680.00 156 015 FROM : FAX NO. : Jan. 30 2001 09:47PM P3 25 247 L.S. 24" Box Trees $ 300.00 S 80,100.00 26 1 L.S. Shrubs and Ground Cover $ 10 000.00 S 1000000 27 $23,000 S.F. Landscape Irrigation (Excluding Baseball fWds $ 0.65 $ 339,950.00 24 1 L.S. Parking Lot ( 3" AC/5" AGG base, drive approaches, st ' in si s S 150,000.00 S 150,000.00 25 1 11 & Par Course $ 20,600.00 $ 2900.00 26 1 L.S. Interactive Fountain S 60 000.00 S 60,000.00 M 27 650 L.F. 3'Hidt Oraamenstal from Fence $ 65.00 S 42,250.00 28 1 L.B. Shade Shelter Restreem S Z5,600.00 $ 25,000.00 SUBTOTAL S 2,9W917.00 10% CONTINGENCY S 291 92.70 a._L•__ D___ Mf0) L_._ _ TOTAL 11 71 S 3,207,519.70 I -yj noac-rwj rues no conn'ot over the cost Of labor, nnallNa/s, equipment or the contractor's methods of determining costs. These opinions ofprobable costs represent our best judgement as design professionals familiar with the construction industry and public works contract. ^wkhs Rose-RSl cannot and doss not guarantee that proposals, bids or construction costs wirl not vary from our opinion gfprobabk construction costs. Opinion of P*obabk Cost shaU not be ussd as a bid form or far any bidding purposes. ATTACHMENT 4 ORDINANCE NO.315 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, AMENDING CHAPTER 3.12 RELATING TO PURCHASES; AMENDING SECTIONS 3.12.120 (Formal (sealed) bid procedure), 3.12.130 (Notice inviting formal bids), 3.12.170 (Bidder's security), 3.12.175 (Other formal bond requirements), AND 3.12.270 (Exceptions to competitive bidding requirements), AND DELETING SECTION 3.12.280 (Regulations re selection of contract services) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE TO REMOVE LANGUAGE RELATED TO CONTRACT SERVICES/PUBLIC WORKS PROJECTS AND TO CORRECT A CLERICAL ERROR IN EXCEPTIONS TO COMPETITIVE BIDDING REQUIREMENT; REVOKING CHAPTER 3.30 RELATED TO PREVAILING WAGE REQUIREMENTS IN PUBLIC WORKS .CONTRACTING; ESTABLISHING A NEW CHAPTER 3.30 WHICH SETS FORTH GENERAL RULES FOR PUBLIC WORKS CONTRACTS; AND ESTABLISHING A NEW CHAPTER 3.32 WHICH SETS FORTH GENERAL RULES FOR SERVICE CONTRACTS WHEREAS, Chapter 3.12 of the La Quinta Municipal Code ( the "Code") prescribes general rules relating to purchases made by, and public works contracts and services contracts entered into by, the City of La Quinta (the "City"); and WHEREAS, the distinctly different general rules for purchasing, public works contracts and service contracts are clarified if addressed separately; and WHEREAS, due to a clerical error, sections of Section 3.12.270 were inadvertently removed in 1996, and the City wishes to rectify that error; and WHEREAS, the addition of provisions for local preferences, incentives and design/build contracts in public works contracting will promote economic vitality and employment opportunities within the City and encourage superior performance and economy in public works projects; NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: Section 1 Amend sections of Title 3 of the La Quinta Municipal Code as follows: 3.12.120 Formal (sealed) bid procedure. Except as otherwise provided in this chapter, purchases of supplies and 158 - 017 ,A Ordinance No. 315 Page 2 equipment of an estimated value greater than twenty five thousand dollars shall be awarded to the lowest responsible bidder pursuant to the formal bid procedure prescribed in this chapter. 3.12.130 Notice inviting formal bids. Notice inviting formal bids shall include a general description of the article desired, shall state where bid documents and specifications may be secured, and the time and place for opening bids. 3.12.140 Published notice for formal bids. Notices inviting formal bids shall be published at least ten days prior to the date of opening of the bids. Notices shall be published at least once in a newspaper of general circulation in the city. 3.12.170 Bidder's security. Formal bids shall be accompanied by security, either cash, cashier's check, certified check or surety bond, in a sum equal to ten percent of the total aggregate of the bid, and shall be designated in the notice inviting bids. Bidders shall be entitled to return of bid security; provided however, that a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless the city is solely responsible for the delay in executing the contract. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder who is willing to execute the contract, or may reject all bids and readvertise. 3.12.175 Other formal bond requirements. The city council shall have authority to require a faithful performance bond or other bonds before entering into a contract. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids. 3.12.270 Exceptions to competitive bidding requirement. Notwithstanding any provision of this chapter to the contrary, the competitive bidding procedures and requirements may be dispensed within any of the following instances: A. When the estimated amount involved is less than two thousand five hundred dollars; B. When the commodity can be obtained from only one vendor; G18 Ordinance No. 315 Page 3 C. The City Manager may authorize the purchase of materials, supplies, equipment and services where an emergency is deemed to exist and it is determined that service involving the public health, safety or welfare would be interrupted if the normal procedure were followed. All emergency purchases, which would otherwise require formal bidding procedures, made pursuant to this section, shall be submitted to the city council for ratification at the next regular council meeting after the purchase is authorized;. D. The City Council may authorize the execution of purchase contracts without observing the bidding procedures provided in this chapter where the amount of the contract exceeds the value of ten thousand dollars; E. The City Manager is authorized to enter into purchase contracts without observing the bidding procedure provided in this chapter where the amount of the contract does not exceed the amount of ten thousand dollars; provided there exists an unencumbered appropriation in the fund account against which the expense is to be charged; F. Any agreement involving acquisition of supplies, equipment or service entered into with another governmental entity. Section 2 Delete Section 3.12.280 of the La Quinta Municipal Code in its entirety. Section Delete Chapter 3.30 of the La Quinta Municipal Code in its entirety. Section 4 Establish a new Chapter 3.30 of the La Quinta Municipal Code entitled "Public Works Contracts" and providing as follows: 3.30.010 Solicitation and selection criteria A. Contracts for public works projects, as defined in Section 20161 of the California Public Contract Code, shall be awarded to the lowest responsible bidder. B. The City Council may, by resolution, prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects. 3.30.020 Solicitation and selection for major public works projects A. Bids shall be solicited by invitation published in a generally -recognized source of local public works contract information. ISO 019 Ordinance No. 315 Page 4 B. Bids shall be publicly opened and announced at a time and place stated in the published invitation for bids. C. Contracts shall be awarded by the City Council. 3.30.030 Solicitation and selection for minor public works projects A. Bids shall be solicited by written or verbal invitation or as specified in Section 3.30.020A, or a combination thereof, and shall obtain, whenever feasible, at least three competitive bids. B. The City Council may by resolution authorize the award and execution of contracts by the City Manager and Department Directors. C. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. 3.30.040 Contract incentives Contracts for public works projects may include monetary or other incentives for superior performance or early completion of the work. 3.30.050 No prevailing wage requirement The City shall impose no prevailing wage requirement. 3.30.060 Applicability of other state contract code requirements With the exception of local procedures and rules set forth in this Chapter 3.30 and resolutions adopted pursuant thereto, public works projects shall conform with state requirements for public works projects. 3.30.070 Exceptions to the procedures prescribed in this Chapter A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this Chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation of bids for design/build projects may be by direct invitations to qualified contractors. Selection of firms for such projects may consider the quality of the services offered. In all other respects the solicitation, selection and award of contracts for design/build projects shall conform with the provisions of this Chapter. 02 Ordinance No. 315 Page 5 C. The City Council may authorize the award and execution of contracts for public works projects without competitive bidding provided that such award is in the best interest of the City or of the public health,` safety and welfare. D. The City Manager may authorize the solicitation, selection, award, and execution of contracts for public works projects by the most expeditious method where time is of the essence to prevent an emergency lack of critically -needed services. If the contract is for a major public works project, it shall be submitted for ratification at the next regular City Council meeting. E. The City Council may, by resolution, establish local -contractor preference advantages in the award of contracts for public works projects. Section 5 Establish a new Chapter 3.32 of the La Quinta Municipal Code entitled "Service Contracts and providing as follows: 3.32.010 Solicitation and selection criteria A. Solicitation and selection of professional services of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required and on fair and reasonable prices. Where the City Manager or Department Director determines that the particular services required are of a technical nature and involve little professional judgement, solicitation and selection shall comply with Section 3.32.01013. B. Solicitation and selection of firms for services other than those specified in Section 3.32.010A shall be on the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time, and other factors. C. The City Council may, by resolution, prescribe specific procedures, rules and regulations governing the solicitation and selection of firms. 3.32.020 Contracts for major services A. Solicitation of firms shall be by written or published requests for competitive proposals. B. Proposals shall be reviewed and ranked by a selection committee composed of members competent to judge the qualifications of firms for the category of services to be provided. C. Contracts shall be awarded by the City Council 162 021 Ordinance No. 315 Page 6 3.32.030 Contracts for minor services A. Solicitation of firms shall be by verbal, written or published requests for, whenever feasible, at least three competitive proposals. B. The City Manager or Department Director may review and rank proposals. C. The City Council may by resolution authorize the award and execution of minor contracts by the City Manager and Department Directors. E. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. 3.32.040 Contract incentives Service contracts may include monetary or other incentives for superior performance or early completion of the services rendered. 3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030 A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this Chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation and selection of firms and award of contracts for public works design/build projects shall not be subject to the provisions of this Chapter. C. The City Council may authorize award and execution of service contracts with no competitive proposals where experience with the proposed service provider has 4CILMM ....� demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services. D. The City Manager may authorize the solicitation, selection, award, and execution of service contracts by the most expeditious method where time is of the essence to prevent an emergency lack of critically -needed services. If the contract is for major services, it shall be submitted for ratification at the next regular City Council meeting. Section 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. Section 4. POSTING: The City Clerk shall cause this Ordinance to be posted 16 3 in at least three public places designated by resolution of the City Council, shall 022 I L J ordinance No. 315 Page 7 certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED AND ADOPTED, this 17th day of March 1998 by the following vote: AYES: Council Members Adolph, Henderson, Sniff, Mayor Pena NOES: None ABSENT: Council Member Perkins ABSTAIN: None ATTEST: jSAUNDRA L. JU OLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California ()La-L JOH J. PENA, .yor City of La Quinta; California 164 - 023 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ► ss. CITY OF LA QUINTA ) I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true and correct copy of Ordinance No. 315 which was introduced on the 3`d day of March, 1998 and was adopted at a regular meeting held on the 171h day of March, 1998 not being less than 5 days after date of introduction thereof. I ftgther certify that the foregoing ordinance was posted in three (3) places within the Ci of La Quinta as specified in a resolution of the City Council. 6a4a& - Z� SAUNDRA L. JU OLA, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby cerKy that the foregoing ordinance was posted on March 19, 1998 pursuant to City Copqcil Resolution. iA�UNDR�AL. JUHOLA, City Clerk City of La Quinta, California 165 ' - C►;_' 4 • PROFESSIONAL SERVICES ATTACHMENT 5 AGREEMENT THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and PURKISS-ROSE-RSI, a California corporation, (the "Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF Consultan A. Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services related to the Community Park Master Plan Update, as specified in the "Scope of Work" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant agrees that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. B. Consultant's Proposal. The Scope of Work shall include the Consultant's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. C. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of THE CITY OF LA QUINTA and any Federal, State or local governmental agency of competent jurisdiction. D. Licenses. Permits. Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. E. Familiarity with Work. By executing this Agreement, Consultant represents that (a) it has investigated and considered the work to be performed, (b) it has investigated the site of the work and. acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by THE CITY, it shall immediately inform THE CITY of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in 53 hereof). F. Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by THE CITY, except such losses or damages as may be caused by THE CITY's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to THE CITY, when such inaccuracies are due to the negligence of Consultant. 166 Cr1:2)5 G. Additional Services. In accordance with the terms and conditions othis Agreement, the Consultant shall perform services in addition to those specified in the Scope of Work (Exhibit "A") and the Project Schedule, attached as Exhibit `B" hereto and incorporated herein by reference, when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding fifteen percent (15%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 2.0 DELIVERABLES. A. Generally. Consultant shall be responsible for preparation of Instruments of Service or deliverables as specified in the List of Deliverables (Exhibit "C"), attached hereto and herein incorporated by reference. All written deliverables shall be in an 8.5 inch by 11.0 inch camera ready reproducible format, printed on one side only, and on a 3.5" disk in Word Perfect 7 format. All graphic material shall be as specified in Exhibit "C" or as directed by the City. B. Meetin The meetings corresponding to services for this contract are set forth in the Lists of Meetings, attached as Exhibit "D" and herein incorporated by reference. The List of Meetings may be amended by mutual consent of the CITY'S CONTRACT OFFICER, and Consultant. C. Monthly Progress Reports. Consultant shall submit to THE CITY a written monthly progress report attached to the request for payment. These reports are considered a deliverable and, as such, a condition of this Agreement. Each progress report shall include, at a minimum, the following: • For each Task, a brief statement of the work performed since the last monthly progress report; • For each Task, a comparison of actual accomplishments to established objectives, milestones and/or deadlines; • Identification of reason(s) for "slippage" or "delay" if deadlines were not met or for failure to meet objectives or milestones. • Discussion of any issues that may have arisen or are expected to arise, problems encountered, changes in personnel, etc., that could affect or are affecting the work. • Discussion of any proposed changes in or amendments to the Scope of Work, attached hereto and herein incorporated by reference, and any delays or deviations from the Project Schedule, attached as Exhibit `B" hereto and incorporated herein by reference. • Work planned for the next reporting period and anticipated accomplishments. Each monthly progress report shall be updated to reflect an entire calendar month and subsequently submitted as a required attachment to any request for payment submitted by Consultant. Receipt and approval of monthly progress reports by THE CITY is mandatory prior to any issuance of payment to Consultant. D. Quarterly Update. THE CITY may require that Consultant update the Project Schedule on a quarterly basis, dependent upon the nature and number of extensions that may have been previously approved. These updates are considered a deliverable and, as such, a condition of this Agreement. 167 0 2 b 3.0 COMPENSATION. A. Agreement &m. For services rendered pursuant to this Agreement, THE CITY shall pay to Consultant an amount not to exceed thirteen thousand, eight hundred and fifty dollars ($13,850) in accordance with the "Project Budget , dated, and attached as Exhibits "B", and "Hourly Rates" as specified in a letter dated, attached as Exhibit "F", each Exhibit which is incorporated herein by reference. B. Maximum Amount of Allowable Costs. The "Project Budget " and "Hourly Rates" attached as Exhibits "E & F", states the maximum allowable costs ("total costs" as shown in the last column) for each of the tasks identified in the "Scope of Work" Exhibit "A" and supplements thereto, all of which are attached and incorporated herein by reference. To shift funds from task to task in order that the maximum allowable cost for any task is to be increased or decreased requires the mutual consent of THE CITY'S CONTRACT OFFICER, and the Consultant. Preparation and distribution of a letter of confirmation by Consultant shall be incorporated as a matter of record into this Agreement upon mutual consent to shift funds. C. Patin onsul_tant. Payment shall be made to Consultant only. It shall be the responsibility of Consultant to pay all Consultants, subConsultants and/or vendors for purchased goods or services. D. Payment in Arrears. Payment to Consultant shall be made in arrears, not more frequently than once every month, except that advance payments may be made for expenses related to - "Workshops" when circumstances dictate and when approved by THE CITY. E. Total of nvoices. The total of all invoices for tasks submitted by Consultant shall not exceed the amount set forth in the AGREEMENT SUM above. F. Actual Costs. Reimbursement for the services of Consultant shall be based upon actual expenses incurred. 1). Consultant shall prepare a checklist of milestones (Project Milestones for Progress Payments, Exhibit "G"), such as meetings (List of Meetings attached as Exhibit "D"), and/or deliverables (List of Deliverables attached as Exhibit "C") or other readily identifiable achievements, together with the percent of work represented by that milestone, deliverable, and/or achievement of the total work to be completed to fulfill the terms and conditions of this Agreement. A corresponding entry for each milestone, deliverable, and/or achievement shall be included in the Project Schedule, attached as Exhibit "B" and incorporated herein by reference. Subsequent to THE CITY'S approval of this checklist, payment up to and including ninety percent (90%) of the maximum allowable cost for each task shall be made to Consultant in accordance with the checklist. By way of example, for a month in which Consultant prepares and submits to THE CITY a draft report which is identified on the checklist as representing thirty percent (30%) of the total work to complete that Task, Consultant may request payment in the amount of thirty percent (30%) of the maximum allowable cost for that task. THE CITY shall make payment to Consultant for all such requests for payment up to but not exceeding an amount greater than ninety percent (90%) of the maximum allowable cost for that task. Aforementioned Project Milestones for Progress Payments as approved .by THE CITY is attached as Exhibit "G" an incorporated herein by reference. l • m 027 2). THE CIT Y shall withhold and retain ten percent (10%) of the maximum allowable cost for each of the aforementioned tasks. Upon completion of work in accordance with the terms and conditions of this Agreement and the Project Milestones for Progress Payments as approved by THE CITY and attached as Exhibit "G" and herein incorporated by reference, THE CITY shall release an amount up to but not exceeding this remainder ten percent (10%) as a lump sum payment to Consultant, upon receipt, review and approval of the Community Park Master Plan. Consultant'S obligations under the terms of this AGREEMENT shall be deemed discharged upon issuance of the final monthly payment. 3). Payment of Reimbursable. Reimbursable expenses shall be paid in full with every invoice. In no event shall Consultant be reimbursed for any expense related to the purchase and/or consumption of any alcoholic beverage. Costs related to reproduction, printing, and supplies shall be reimbursed on the basis of actual charges. H. Responsibilities of Consultant. In any month for which Consultant is entitled to payment, Consultant shall submit to THE CITY'S Contract Officer a written request for payment that conforms to the following: • Submitted by or on the tenth day of the following month; • Submitted in a format prescribed by THE CITY. • Submitted together with a monthly progress report. • Submitted together with supporting documentation (bids, receipts, canceled checks, invoices, etc.) or in a format approved by the City. I. Responsibilities of THE CITY. THE CITY'S Contract Officer shall review all requests for payment to determine whether services performed and deliverable(s) submitted are consistent with this Agreement. Upon approval by the Contract Officer, payment to Consultant shall be made as promptly as fiscal procedures permit, generally within 30 days. J. Disput . In the event of a disputed or contested request for payment, only that portion so disputed or contested shall be withheld from payment and the undisputed portion shall be paid. Consultant'S failure to provide legible receipts shall be grounds for non -reimbursement of related charges. THE CITY shall notify Consultant in writing of the basis of the dispute or contest. K. ec r s. THE CITY shall have the right to review all books and records kept by Consultant and any sub -Consultants in connection with the operation and services performed under this Agreement. THE CITY shall withhold payment for any expenditure not substantiated by Consultant'S or sub -Consultants' books or records. Consultant shall ensure that such books and records are retained for a period of three (3) years after satisfaction of the terms of this Agreement and that THE CITY shall have reasonable access to said books and records. L. Task Budget Amendments; Obligation of Consultant. It shall be the responsibility of Consultant to notify THE CITY that there is a need to consider shifting funds from task to task in. order to increase or decrease the maximum allowable cost. Notice shall be given to THE CITY within a reasonable amount of time of discovering the need for revision such that THE CITY may duly consider the need and subsequent impacts upon the work to be completed and the Project Schedule. 169 4.0 )rERF'0RM E CH• LE A. Schedule of Service: Consultant will perform services as expeditiously as is consistent with professional skill and care and the orderly progress of the project. B. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" (also referred herein as the "Project Schedule") attached hereto as Exhibit "B" and incorporated herein by this reference. Extensions and amendments to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. C. Force Maieure. The time period specified in the Schedule of Performance (also referred herein as the Project Schedule) attached hereto as Exhibit "B" for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if the Consultant- shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. D. Term. Unless earlier terminated in accordance with Section 8.H of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Project Schedule) attached hereto as Exhibit "B". 5.0 COORDINATION OF WORK A. Roresentative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: 1. Steven N. Lang, Landscape Architect It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for THE CITY to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of THE CITY. B. Contract Officer. The Contract Officer shall be the City Manager or his designee of THE CITY. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by THE CITY to the Contract Officer. Unless otherwise specified herein, any approval of THE CITY required hereunder shall mean the approval of the Contract Officer. 170 11 0,' 9 C. Prohibition Against contra i Assimiment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for THE CITY to enter into this Agreement. Therefore, Consultant shall not contract with any other entity (other than those included in the Scope of Services) to perform in whole or in part the services required hereunder without the express written approval of THE CITY. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of THE CITY. D. Inftendent Consultant. Neither THE CITY nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent Consultant of THE CITY and shall remain at all times as to THE CITY a wholly independent Consultant with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of THE CITY. E. THE CITY Cooperation. THE CITY shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed which are reasonably available to THE CITY. THE CITY shall additionally provide Consultant staff assistance and shall take prompt and appropriate action when it will assist in ensuring timely performance by Consultant hereunder. 6.0 INSURANCE INDEMNIFICATION AND BONDS. A. Insurance. The Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's negligent or wrongful acts or omissions, to the extent of the Consultant's negligence or wrongfulness, rising out of or related to Consultant's performance under this Agreement. Consultant shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to THE CITY. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither THE CITY nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming THE CITY and its officers and employees as additional insureds as to the Consultant's liability hereunder shall be delivered to and approved by THE CITY prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify THE CITY, its Consultants or employees. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Coverage (personal injur ybropea damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence; $600,000 in the aggregate $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,00.0 per occurrence 171 030 B. Indemnification. The Consultant shall defend, indemnify and hold harmless THE CITY, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by THE CITY) and for errors and omissions committed by Consultant, its officers, employees and agents, arising directly or indirectly out of or related to Consultant's negligent or wrongful performance and to the extent of the Consultant's negligent or wrongful performance under this Agreement, except to the extent of such loss as may be caused by THE CITY's own negligence or wrongfulness or that of its officers or employees. C. Performance Bond. (Not Applicable to this Agreement). D. Payment Bond. (Not Applicable to this Agreement). E. m ie . In addition to any other remedies THE CITY may have, if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, at its sole option: 1). Order the Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 2). Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies THE CITY may have and are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subConsultants' performance of work under this Agreement. 7.0 RECORDS AND REP A. Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. B. Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. C. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subConsultants and agents in the performance of this Agreement, shall be the property of THE CITY and shall be delivered to THE CITY upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by THE CITY of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied herein. Consultant shall cause all sub -Consultants to assign to THE CITY any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, ConF.l, shall indemnify THE CITY for all damages suffered thereby. CP 3 1 D. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law, or if Consultant must use in defense of a claim. Consultant shall not disclose to any other private entity or person any information regarding the activities of THE CITY, except as required by law or as authorized by THE CITY. 8.0 ENFORCEMENT OF AGREEMENT. A. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. B. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, THE CITY may take such immediate action as THE CITY deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit THE CITY's right to terminate this Agreement without cause pursuant to Section 8.11. C. Retention of Funds. THE CITY may withhold from any monies payable to Consultant sufficient funds to compensate THE CITY for any losses, costs, liabilities or damages it reasonably believes were suffered by THE CITY due to the default of Consultant in the performance of the services required by this Agreement. D. Waive . No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. THE CITY's consent or approval of any act by Consultant requiring THE CITY's consent or approval shall not be deemed to waive or render unnecessary THE CITY's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. E. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. F. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. G. LIQUIDATED DAMAGES. (Not Applicable to this Agreement). 173 032 H. Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.I for termination for cause. THE CITY reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of tennination and for any services authorized by the Contract Officer thereafter in accordance with the Project Budget (Exhibit "E") or such as may be approved by the Contract Officer, except as provided in 8.C. I. Termination For Default Of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, THE CITY may, after compliance with the provisions of 8.B, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that THE CITY shall use reasonable efforts to mitigate such damages), and THE CITY may withhold any payments to the Consultant for the purpose of set off or partial payment of the amounts owed THE CITY as previously stated in 8.C. J. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICER` AND EMPLOYEES: NON-DISCRIMINATION. A. Non liability of City Officers and Employees. No officer or employee of THE CITY shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by THE CITY or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. B. Conflict of Interest. No officer or employee of THE CITY shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. C. Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 174 033 10.0 MISCELLANEOUS PROVISIONS A. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this 10.A. To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager To Consultant: PURKISS-ROSE-RSI 801 North Harbor Boulevard Fullerton, CA 92832 Attn: Steven N. Lang B. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. C. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. D. Severability. In the event that anyone or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. E. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: 5- �--2Alla CITY OF LA QUINTA, a California Charter and Municipal Government THOMAS P. GENOVESE, City Manager "CITY" 175 e3l 0 • ATTEST: APPROVED AS TO FORM: L DAWN �HONiVWEL�L,ty Attorney PURKISS-ROSE-RSI, a California corporation By: 4 _ Name: c- �oce- Title: r 2,!5 (-L-'` Dated: "Consultant" 176 035 EXHIBITS "A" Scope of Services "B" Project Schedule "C" List of Deliverables "D" List of Meetings "E" Project Budget " F" Hourly Rates "G" Project Milestones for Progress Payments 177 036 0 C EXHIBIT "A" SCOPE OF SERVICES The project is divided into two parts: PART ONE: PRELIMINARY STUDY, DESIRED IMPROVEMENTS AND DESIGN • Meet with staff to discuss and confirm proposed scope and methods of conducting work • Conduct two public review meetings to receive public input on the proposed design • Attend one Community Services Commission meeting to receive public input on the proposed design • Attend one Planning Commission meeting to present project and receive input • Attend two City Council meetings to present project • Provide updated preliminary cost estimates, narrative and schematic design (2 max) proposals as needed during development of the updated Master Plan • Review potential lighting and noise impact from proposed facility amenities • Analysis of parking needs including possible location of access roads to facility PART TWO: PHASING ALTERNATIVES • Present development phasing alternatives • Provide cost of each phased development • Analysis manpower requirements for operation and maintenance • Analysis utility and water for operation of the park • Assist City Staff in the completion of appropriate environmental documents for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. 178 037 SXommunity Services\Professional Service Agreement -Community Park.wpd • • 0 purkiss*f0se -Y'Sl February 28, 2000 Ms. Dodie Hervitz, Director Community Services Department City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 SUBJECT: PROVISION OF PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES COMMUNITY PARK NORTH, .LA QUINTA Dear Dodie: As you requested, we have reviewed the scope of services you envision for updating the Master Plan for Community Park North. Based on this scope, we have broken out the hours we anticipate expending to complete this work. The following is our proposed work effort. Scope of Services PART I Preliminary Study, Desired Improvements and Design 1. Meet with staff to discuss and confirm proposed scope and methods of conducting work 2. Conduct two public review meetings to receive, public input on the proposed design. 3. Attend one Community Services Commission meeting to gain input regarding park design. 4. Attend two City Council Meetings to present project. 5. Attend one Planning Commission Meeting to present project. 6. Provide updated preliminary cost estimates, narrative and. schematic desigi►s,k2 max.) as needed during development of the updated Master Plan. 7. Prepare color rendered final updated Master Plan for presentation as directed. 8. Review potential lighting and noise impacts from proposed facility amenities. 9: Analyze parking needs including possible location of access roads to the facility. Landscape Architecture 179 038 Recreation and Park Planning 801 North .Harbor Boulevard Fullerton, California 92832 FAX: (714) 871-1188 (714) 871-3638 PART H Phasing Alternatives 1. Present development phasing strategies. 2. Provide cost estimate for phased development. 3. Analyze manpower requirements for operation and maintenance. 4. Analyze utility and water costs for operation of the park. 5. Assist City staff in the completion of appropriate environmental documents for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. Professional Fees Task Anticipated Hours Principal Proj. Mgr. Draftsperson Clerical Phase I 1. 2 2. 8 8 3. 4 4. 8 5. 4 6. 6 24 24 8 7. 2 8 16 8. 4 9. 2 4 Phase II 1. 2 4 2. 2 4 8 4 3. 4 4 4. 1 4 5. 2 8 Total Hrs. 51 64 48 16 @ silo @ $75 @ $60 @ $35 $5610 $4800 $2880 $560 TOTAL DESIGN FEE $13,850.00 Purkiss-Rose-RSI Landscape Architects - Hourly Fee Schedule for Additional Services Principal ................................... $110.00/hour 180 039 Project Manager .............................. $75.00/hour Project Captain ............................... $60.00/hour Draftsperson ................................. $50.00/hour Clerical and Word Processing Staff .................. $35.00/hour (These hourly rates will remain in effect through June 2000.) Purkiss-Rose-RSI's fees include all costs for transportation, telephone, faxes and regular mailings. Reproduction cost will be reimbursable from the City at cost. Thank you for the opportunity to submit this proposal. We can begin immediately with your authorization signature below. Sincerely, STEVEN N. LANG, ASL Landscape Architect #177 City of La Quinta 1-8 1 n is EXHIBIT "B" PROJECT SCHEDULE • Meet with staff to discuss and confirm proposed scope and methods of conducting work • Conduct two public review meetings to receive public input on the proposed design • Attend one Community Services Commission meeting to receive public input on the proposed design • Attend one Planning Commission meeting to present project and receive input • Attend two City Council meetings to present project • Provide updated preliminary cost estimates, narrative and schematic design (2 max) proposals as needed during development of the updated Master Plan • Prepare color rendered final updated Master Plan for presentation as directed • Review potential lighting and noise impact from proposed facility amenities • Analysis of parking needs including possible location of access roads to facility PART Two: PHASING ALTERNATIVES • Present development phasing alternatives • Provide cost of each phased development • Analysis manpower requirements for operation and maintenance • Analysis utility and water for operation of the park • Assist City Staff in the completion of appropriate environmental documents for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. 182 S:\Community Services\Professional Service Agreement -Community Park.wpd EXHIBIT "C" LIST OF DELIVERABLES Community Park .Conceptual Plan (Color) Narrative describing the Scope of Services with cost analysis (2 copies) Note: All written material will be in WordPerfect 7. Diskette copies of the final and approved Community Park Master Plan documentation are required. All data, information, materials and work produced including final camera ready text, maps and graphics including all digital files will become the sole property of the City of La Quinta. 183 S:\Community Services\Professional Service Agreement -Community Park.wpd042 EXHIBIT "D" LIST OF MEETINGS • Conduct two public review meetings to receive public input on the proposed design • Attend one Community Services Commission meeting (Held the second Monday of each month) • Attend one Planning Commission meeting to present project and receive input (Held the second and fourth Tuesday of each month) • Attend two City Council meetings (Held the first and third Tuesdays of each month) • Meetings with City staff as required am 043 SACommunity ServicesTrofessional Service Agreement -Community Park.wpd • • EXHIBIT "E" PROJECT BUDGET • Meet with staff to discuss and confirm proposed scope and methods of conducting work $ 220 • Conduct two public review meetings to receive public input on the proposed design $ 1,480 • Attend one Community Services Commission meeting to receive $ 440 public input on the proposed design • Attend one Planning Commission meeting to present project and receive input $ 440 • Attend two City Council meetings to present project $ 880 • Provide updated preliminary cost estimates, narrative and schematic design (2 max) $ 4,180 proposals as needed during development of the updated Master Plan • Prepare color rendered final updated Master Plan for presentation as directed $ 1,780 • Review potential lighting and noise impact from proposed facility amenities $ 440 • Analysis of parking needs including possible location of access roads to facility $ 520 PART Two: PHASING ALTERNATIVES • Present development phasing alternatives $ 520 • Provide cost of each phased development $ 1,140 • Analysis manpower requirements for operation and maintenance $ 580 • Analysis utility and water for operation of the park $ 410 • Assist City Staff in the completion of appropriate environmental documents $ 820 for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. Total $13,850 183 044 S:\Community Services\Professional Service Agreement -Community Park.wpd EXHIBIT "F" HOURLY RATES Purkiss-Rose-RSI Landscape Architects - Hourly Fee Schedule for Additional Services Principal..............................................................................$110.00/hour ProjectManager..................................................................$ 75.00/hour ProjectCaptain....................................................................$ 60.00/hour Draftsperson........................................................................$ 50.00/hour Clerical and Word Processing Staff ....................................$ 35.00/hour 045 SACommunity ServicesWrofessional Service Agreement -Community Park.wpd EXHIBIT "G" PROJECT MILESTONES FOR PROGRESS PAYMENTS • Meet with staff to discuss and confirm proposed scope and methods of conducting work $ 220 • Conduct two public review meetings to receive public input on the proposed design $ 1,480 • Attend one Community Services Commission meeting to receive $ 440 public input on the proposed design • Attend one Planning Commission meeting to present project and receive input $ 440 • Attend two City Council meetings to present project $ 880 • Provide updated preliminary cost estimates, narrative and schematic design (2 max.) $ 4,180 proposals as needed during development of the updated Master Plan • Prepare color rendered final updated Master Plan for presentation as directed $ 1,780 • Review potential lighting and noise impact from proposed facility amenities $ 440 • Analysis of parking needs including possible location of access roads.to facility $ 520 PART Two: PHASING ALTERNATIVES • Present development phasing alternatives $ 520 • Provide cost of each phased development $ 1,140 • Analysis manpower requirements for operation and maintenance $ 580 • Analysis utility and water for operation of the park $ 410 • Assist City staff in the completion of appropriate environmental documents $ 820 for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. 0 4 G S:\Community Services\Professional Service Agreement -Community Park.wpd Tit!t 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of the Installation of an STUDY SESSION: Emergency Gate Within the Sound Attenuation Wall at Washington Street and Saguaro Drive Within PUBLIC HEARING: Assessment District 2000-1, Phase VI Improvements -Project 98-19 Area D, Sagebrush, Bottlebrush, Saguaro As deemed appropriate by the City Council. The following represents the project budget and funding sources: RDA Project Area # 2 Fund $902,593.00 Assessment District 2000-1 $318,280.86 Transportation Developer Impact Fee (DIF) $145,827.00 TOTAL FUNDING: $1,366,700.86 Transportation DIF provides funding in the amount of $145,827 for the sound attenuation wall. The Contractor's bid price for the sound wall is $108,000. A balance of $37,827 remains for the sound wall. The estimated budget for the emergency gate is $9,300 including professional support services and driveway modifications. The following represents a breakdown of the estimated budget for installation of the emergency gate:. Gate Fabrication & Installation $ 5,000 Remove Existing Curbs (40') $ 400 .Install Driveway Depressions & Approaches (2 x 20') $ 2,400 Inspection/Testing/Survey $ 650 Contingency $ 850 Total $ 9,300 TA WDEMCOUNCIL\2001\010208g.wpd None. The project has already been awarded utilizing prevailing wages. On June 20, 2000, the City Council awarded a contract to construct the Phase VI Improvements, Assessment District 2000-1, Project 98-19, Area D, to Granite Construction Company in the amount of $977,232.00. Phase VI Area D Improvements include street improvements to Saguaro Drive, Bottlebrush Drive, Sagebrush Avenue and Date Palm Drive. Domestic public sewage will be installed as well as a storm drain system. Cul-de-sacs are to be constructed at the west end of Saguaro Drive and Bottlebrush Drive. A sound attenuation wall approximately 10' high will be extended along the east side of Washington Street from Sagebrush Drive to approximately 100' south of Saguaro Drive. During the June 20, 2000 City Council meeting, a resident in the Sagebrush, Bottlebrush, Saguaro area, expressed concerns that with the reconfiguration of Bottlebrush Drive and Saguaro Drive into cul-de-sacs, there would only be a single point of ingress and egress from Sagebrush Drive into the other streets. The resident stated that in the event of an emergency situation, if the intersection at Washington Street and Sagebrush Drive were blocked they would have no avenue of evacuation. City Council directed staff to investigate options for emergency access and present them for City Council consideration. City staff worked with the City's construction manager, Tom Berg and Associates, to investigate options available for secondary emergency access. Due to right-of-way constraints, private property to the south, and the evacuation channel to the south east, one option would be to install a 20' emergency gate at the western end of the Saguaro Drive cul-de-sac. This would require a 20' opening in the sound wall, driveway depressions, and approaches on Washington Street and Saguaro Drive cul- de-sac. The Saguaro Drive location was chosen to provide maximum separation from the intersection of Sagebrush Drive and Washington Street. Staff and the City's Construction Management Consultant have researched various specialty contractors who could install the proposed gate. One of the contractors informed staff that it typically would take four to five weeks to fabricate and install a gate of this nature. The proposed gate would be a free standing type with two -ten foot panels that would slide to either side. The proposed gate would be made of mild steel, manually operated and could only be accessed by emergency services personnel. The proposed gate, however, would not have the same sound attenuation qualities as the wall and would compromise the wall's sound attenuation effectiveness. TAMDEMCOUNCIL\2001\010206g.wpd 002 The estimated cost for the installation of the emergency gate is $9,300. The savings in wall material is estimated at $3,500 with the net difference being an increase of $5,800. Another option would be to place an emergency gate at the cul-de-sac of Bottlebrush Drive. This would provide the emergency access in the middle of the developed area. The cost would be the same as the option described above; however, the emergency access point would be closer to the intersection of Sagebrush and Washington Street. A third option would be to not provide an emergency access gate at Bottlebrush or Saguaro. In the event of an emergency, the private gate at Parc La Quinta and Rancho La Quinta may be opened for emergency ingress and egress. The alternatives available to the City Council include: 1 . Authorize staff to proceed with design for an emergency access gate at the west end of the Saguaro cul-de-sac for emergency access onto Washington Street; or 2. Authorize staff to proceed with design for an emergency access gate at the west end of the Bottlebrush cul-de-sac for emergency access onto Washington Street; or 3. Do not proceed with the design for the emergency access gate within the sound attenuation wall on the east side of Washington Street; or 4. Provide staff with alternative direction. Respectfully submitted, ��'N - ALJ F09(coris A. Vogt ublic Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 1 90 T:\PWDEPT\COUNCIL\2001\010206g.wpd 1 V 3 To The Mayor of La Quinta and the La Quinta City Council: We the undersigned residents of Desert Club Manor oppose any opening in the soundwall proposed to extend from Sagebrush south, on the east side of Washington St., extending approx. 700' NAME ADDRESS`- -P - �� -&,-r /w --P 7 9 v 7 71-- 8 % SS R-rat. j2d, - Yov�7 ✓Z�Z&JQY4,v- -7 � - S'ecj w 54 7 "oe� - s��6 5- 0 �'Y-3252- ��q �Oz4 1 91 z;�' To The Mayor of La Quinta and the La Quinta City Council: We the undersigned residents of Desert Club Manor oppose any opening in the soundwall proposed to extend from Sagebrush south, on the east side of Washington St., extending approx. 700' t J3 NAME ADDRESS S� (Z J 5 7J 2A c m• ? 7,07 g�� PA Q 7146(oo dr4 f 5 `7T &65 d At �6'P 5 a 5�� uo� o ;0 • L • C�/f�4. cIJ 4 3 S r H. �Y6 l 192 r To The Mayor of La Quinta and the La Quinta City Council: We the undersigned residents of Desert Club Manor oppose any opening in the soundwall proposed to extend from Sagebrush south, on the east side of Washington St., extending approx. 700' NAM ADDRESS,/) 7 YS . � /-ZA- 193 T4-ht 4 4 Q" COUNCIL/RDA MEETING DATE: February 6, 2001 Consideration of the La Quinta Court Art Feature RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: 1-5- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The fiscal implications for this project will be dependent upon the alternative selected by the City Council for this project. The allocation for this project may be funded by the Art in Public Places Account #701-000-255-210 which has a balance of $292,703 as of December 31, 2000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Court project is located on the southeast corner of Washington Street and Highway 111. It is anticipated that the La Quinta Court project will pay approximately $10,000 into the Art in Public Places fund for the project's contribution to the Art in Public Places program. The developer, Mr. Dale Frank, had solicited information from artist Mr. Bruce Beasley to provide a bronze sculpture for the development. The Cultural Arts Commission (Commission) reviewed the proposal by Mr. Frank for the La Quinta Court project at the November 9, 2000 meeting. In the original proposal submitted by Mr. Frank, provided as Attachment 1, the project included a tiered water feature with a bronze sculpture set within the water feature. The total cost of the proposed art work with Mr. Frank's choice of art piece was $140,000. This cost included the following: Bronze art piece (Outreach II) $75,000 Water Feature $55,000 Architect $10,000 194 Total $140,000 After some discussion, the Commission did not support the cost of the water feature and had additional questions for Mr. Frank and Mr. Beasley. The Commission then reviewed additional information at the December 14, 2000 Commission meeting as provided by Mr. Frank. The recommendation from the Commission to the City Council at the January 2, 2001 City Council meeting was to authorize the expenditure of Art in Public Places funds in the amount of $75,000 for the "Outreach III' art piece for the La Quinta Court project. The City Council considered the Commission's recommendation and felt that the corner of Washington and Hwy. 1 1 1 is a significant location in the City and therefore, the art feature should be significant. The City Council provided direction that the La Quinta Court art feature should contain a tiered water feature with a significant presence. Staff took this direction to the Commission on January 11, 2001. The Commission reviewed several options, including the water features that were submitted previously for the Civic Center Campus. After much discussion, the Commission approved a recommendation for the City Council to consider issuing a Request For Proposals (RFP) for a water feature, art piece and landscaping for the northwest corner of the La Quinta Court project. Mr. Frank was advised of the Commission's recommendation. He indicated to staff that his schedule for the La Quinta Court project calls for construction of street and landscape improvements, including the water feature, to take place in the next 12 weeks. An RFP process could take 12 weeks or longer to merely select a suitable design. Accordingly, on January 23, 2001, Mr. Frank submitted an additional water feature schematic for consideration by the City Council, provided as Attachment 2. The modified concept provides eight "art walls" which are 6 feet high. One or more of the walls can be designed to have cascading water on both sides of the tier. It is anticipated this will produce a water fall feature that will be visible from both the establishment on the corner as well as to motorists and pedestrians on Hwy. 1 1 1 and Washington Street. An artistic component can be added to the surface of the art walls such as mosaics, tiles, bas relief or other methods of incorporating art features to the art walls. Another option may be to have an art piece located in the water feature, as proposed in the original concept. This art piece can be incorporated into the water feature at a later date, once the water feature is completed. Another option that could be considered would be to incorporate an art piece adjacent to the water feature, but not necessarily in the water. It is anticipated that the cost associated with the three alternatives provided above for the La Quinta Court art feature could include: 195 S:\Community Services\CCReports\CC.090.La Quinta Court Art Work.wpd 0 0 ■ RFP for water feature, art piece and landscape Cost to be determined by the City Council ■ Original tiered water feature and pad for a future art piece $65,000 ($55,000 for water feature and $10,000 for architecture and engineering) ■ Modified concept for tiered water feature with art wall and/or pad for a future art piece $65,000 ($55,000 for water feature and $10,000 for architecture and engineering) Mr. Frank has indicated to staff that the modified version of the water feature will cost approximately $65,000 to construct. However, if additional features are added to the structure or to the surfaces, this may result in additional costs. Should the City Council decide to select either of the proposed water features, staff will work with Mr. Frank to finalize costs and provide this information for City Council consideration in the form of an Art Purchase Agreement. Pursuant to the City's proposed Art Purchase Agreement, once the project is complete, the art piece becomes the property of, and is maintained by the City. The Art Purchase Agreement for the La Quinta Court may be written to include the water feature, with an art piece to be determined at a later date. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to present a Request for Proposals for the art feature, water feature and landscaping on the northwest corner of Washington Street and Hwy. 1 1 1, as part of the La Quinta Court project; or 2. Authorize the expenditure of Art in Public Places funds in the amount of $65,000 for the original concept for a water feature and art piece pad for the La Quinta Court project and authorize staff to prepare an Art Purchase Agreement ; or 3. Authorize the expenditure of Art in Public Places funds in the amount of $65,000 for the modified water feature and art piece pad and authorize staff to prepare an Art Purchase Agreement ; or 4. Provide staff with alternate design guidelines for the modified water feature and authorize the expenditure of Art in Public Places funds in a new amount for the alternate design amenities for the water feature and art piece for the La Quinta Court project and authorize staff to prepare an Art Purchase Agreement; or 196 003 S:\Community Services\CCReports\CC.090.La Quinta Court Art Work.wpd 5. Do not authorize the expenditure of Art in Public Places funds for a water feature and/or art work for the La Quinta Court project; or 6. Provide staff with alternative direction. ly_sy(bmitted, orvitz, t9r?�nunity Services Director (ov for submissi n b Thomas P. Genovese, City Manager Attachments: 1. Original Concept for a Water Feature and Art Piece for the La Quinta Court Project 2. Modified Concept for a Water Feature and Future Art Piece for the La Quinta Court Project 197 S:\Community Services\CCReports\CC.090.La Quinta Court Art Work.wpd 004 ATTACHMENT 1 7900 SE 2e Street Suite 405 Mercer Island, WA 98040 Dale F. Hank, Jr October 26, 2000 Ms. Dodie Horvitz Community Services Department City of La Quinta PO Box 1504 La Quinta, CA 92253-1504 Dear Ms. Horvitz: This letter is in reference to Art in Public Places for the La Quinta Court project. Enclosed is a letter from Conway Architecture regarding our proposed design for the Art in Public Places requirement. As explained in Conway Architectures letter our proposal consists of a terraced • water chain type series of low fountain platforms with possible sculpture integration in the fountains. Enclosed is a brochure depicting various sculptures and information, including costs, from Mr. Bruce Beasley who is the architect's first choice. Also enclosed is information from a second artist Mr. Bruce Thomas that would be the architect's second choice. It is my intent to work with the City of La Quinta to enhance the artistic nature of the project I would hope the city elects to support the fountains as drawn and urge the city to select a significant sculpture element I believe the proposed design will enhance the artistic nature created by the existing project's design. As with anything scale has a direct correlation to cost. I present the alternatives for the city's selection based on the city's ability to provide funding to cover the cost approved. The estimated cost for the Art in Public Places element of the project is as follows (see attached documentation). Architecture Fountain construction Sculpture •Email:.,:::..,:.;;, Telephone: (206) 275-4130 Fax: (206) 275-4131 $10,000 $55,000 $25,000-$75,000 ............................ 19 0 0 i October 26, 2000 Page 2 • If the city were to appropriate a reduced amount for the art in public places element it is my proposal that the art be reduced to the water element only. I believe this to be the predominant feature. The scale of the terraced water chain type series of low fountain platforms to be built would be dependent on the budget approved Please be assured that I will cooperate with the city to the greatest extent possible. I will do every thing within my control to reduce the final cost for this work. To summarize, all of the choices will blend with the artistic effect created by the building rotunda element at the comer. Knowing the importance of this comer and the city's indication that additional funds can be provided at the city's discretion, I present these alternatives for review and determination by city staff and city council. Thank you. (jSererL Dale F. Frank, Jr. rI L 199 00( IN October 10, 2000 Ms. Dodie Horvitz Community Services Department City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253-1504 Ms. Horvitz, COMY *JOVWTM, INC. SEIBERT, INC. A subsidiary of Emick Howard & Seibert, Inc. Architecture - Programming Space Planning - Interior Design Strategic Facility Planning I would like to thank you in advance for your time and attention to our project. Per our conversation of 10/9/00 please find enclosed a schematic fountain plaza plan for the proposed Art in Public Places installation at the La Quinta Court Development. As you may remember our project is located at the corner of Washington Street and Highway 111. 1 have also enclosed a view of the corner building to give you a sense of the architectural character of the project. We have received both site development and specific plan approval and are currently under construction. Our rough overall project completion date is March/April of 2001. Our proposal consists of a terraced water chain type series of low fountain platforms organized on a radius that relates to the corner rotunda and fronted by a plaza that extends to the corner. We anticipate integrating an informal arrangement of boulders and paving to soften the fountain and relate the installation to the adjacent landscaping better. In addition a single sculpture or perhaps a series of smaller multiples would be incorporated. We envision the sculpture playing an active role with the water and perhaps also moving with the wind. We are in negotiations with two artists and expect to finalize our decision with in the next two weeks. At that point we will integrate the sculptural component, make any adjustments necessary to the fountain and plaza, and submit this proposal for council approval. We discussed the possibility of being added to the November 9 agenda. Please take a moment to review the enclosed and give me a call to discuss our plans. I would very much like to get your feedback on our proposal, on navigating the city process successfully, and on funding opportunities beyond our mandated percentage of construction costs. Best Regards, Jim Haack Conway Architecture, Inc. Encl: Schematic Plaza Plan, Corner view cc: Dale Frank 206 275-4131(fax) 19762 MacArthur Blvd., Suite 120 Irvine, California 92612 Tel (949) 553-8036 www.ehs-design.com A 00820® One Union Square � �vpp��St((ree e�ee�t, Suite 1818 SO�e liJ�n�PT& 1818 �8fattl�?4�913� f�-�98101 ff@PK (20W gPt9O Fax (206) 223-4990 o- o:. s. 0 U 41 cr cd a 201 �i January 23, 2001 Mr. Mark Weiss Assistant City Manager PO Box 1504 La Quinta, CA 92253-1504 Re: Art in Public Places ATTACHMENT 2 Suite 405 Mercer Island, WA 98040 untain scheme I like very much for your consideration for the Art m roject. Please let me know the city's response to this proposal. 204 012 J 206 T4ht 4 4 Qum& COUNCIL/RDA MEETING DATE: February 6, 2001 ITEM TITLE: Consideration of Mid -Year Budget Report For Fiscal Year 2000/01 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 50 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an increase in Estimated Revenues for Project Area No. 1 and 2 as outlined in Attachment No. 1 of the report totaling $2,978,062; Approve the New Appropriations as outlined in Attachment No. 1 of this report totaling $1,037.700 from the General Fund, $37,600 from the Quimby Fund, and $1,154,910 in RDA Project Area No. 1 and 2; Approve the transfer of $2,196,225 from the Debt Service Project Area No. 1 Fund to the Capital Projects Area No. 1 Fund; Approve the transfer of $1 ,077,512 from Debt Service Project Area No. 2 to the Capital Projects Area No. 2 Fund; and Receive and file the Mid -Year Budget Report. BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at Mid -Year to inform the City Council as to the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. The Mid -Year Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on General Fund and RDA revenues, operations, capital projects and requests for budget transfers and/or new appropriations. This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. ANALYSIS AND FISCAL IMPLICATIONS: For the most part, expenditures are distributed evenly throughout the fiscal year. At Mid -Year December 31, 2000, it is expected that about 40% of the funds budgeted will have been expended. Revenues, for a variety of reasons (such as Sales Tax reporting lag and seasonal Transient Occupancy Tax), tend to be received unevenly throughout the year. In order to provide a more accurate comparison of revenues and expenditures at Mid -Year, selected revenueso) have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement have also been accrued to reflect a six month cost. The year-to-date General Fund revenue/expenditure status is as follows: C;FNFRAI Fimn Estimated 00/01 I Year End 12/31/00 12/31/00 I I Year End I Variance Description Budget YTD Actual % Earned % Estimate over/(Under) Revenue I 12,576,5041 7,550,9071 60.04% I 8,151,6321 64.82% 115,719,696I 3,143,192 Expenditure 1 I 13,888,1001 1 4,516,3401 1 32.52% 1 I 5,606, 340I 1 40.37% 1 114, 925,800I 1 1,037,700 Revenue Over (Under) Expenditure 1 (1,311,596) 3,034,567 -231.36% 2,545,292 -194.06% 793,895 2,105,492 (1) For the purposes of this report certain revenues have been selected due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues are provided as Attachment 2: Sales Tax; Property Tax; Tax Increment; Transient Occupancy Tax; Motor Vehicle In Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support. Based on the accrued revenues and expenditures, at Mid -Year the General Fund revenue is showing signs of exceeding the budget estimate at year end by approximately $3.1 million. The General Fund's improvement is due to substantial activity in one-time local construction licenses, fees and permits of $1 ,005,900, an excess of budgeted Sales Tax of $764,500, an excess of budgeted Transient 209 Occupancy Tax of $560,700, an excess of Motor Vehicle in Lieu tax of $324,000, an excess in State Grant funds of $40,300, and an excess of interest earnings over budget of $447,500. Additionally, the General Fund's anticipated expenditures are estimated to be at the budgeted amount. Staff is recommending a continued conservative approach to expenditures during the second half of this fiscal year. With Mid -Year adjustments, including new general fund appropriations in the amount of $1,037,700 (detail provided on Attachment 1), it is projected that the General Fund's revenue will exceed expenditures by approximately $2.1 million at the end of the fiscal year. Revenue General Fund Revenue As indicated in the chart below, the General Fund actual revenues are at 60% for Mid -Year. Earned or accrued revenues are approximately 65%, as identified on the chart on the previous page. Since. the City's revenue is seasonalized (i.e.- Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate exceeds the budget by 25%. Provided as part of Attachment 2 is the December 31, 2000 General Fund Revenue Detail for the City. GENERAL FUND REVENUE SUMMARY Description Budget Amount Received % Received Taxes 7,559,790 3,499,683 46.29% License & Permits I 802,9001 1,141,568I 142.18% Fees I 884,7031 981,3731 1 10.93% Intergovernmental 1,469,7331 965,1931 65.67% Interest I 1,519,000 894,983 58.92% Miscellaneous 68,9001 7,9831 11.59% Transfer In 271,4781 60,125 22.15% TOTALS 12,576,504 7,550,907 60.04% Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. Even revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. 210 003 Taxes Overall, general fund tax revenues are at 46% of the budget estimate. The majority of Property Taxes are received from the County in January and May, and therefore, are shown as minor receipts at Mid -Year. However, the 46% figure compares favorably this year with last year's 40%. This is primarily due to an increase in Sales Tax resulting from new development within the City. It is estimated that Sales Tax revenues will exceed the budget by over $764,500 and an expected increase in Transient Occupancy Taxes of $560,700 due to increased tourism. Licenses, Fees & Permits Development activity has been higher than the budget estimate. Revenue, in the License and Fee category and Permit category, is approximately 142% and 1 1 1 % respectively of the budget estimate, as of December 31, 2000. It is anticipated that the City will receive approximately $1 .0 million over the budget estimate of $1 .6 million by the year end for these two categories. Expenditures General Fund Expenditures The General Fund expenditures are summarized in the chart below. City wide General Fund expenditures are at 33.93% of budget. Included as part of Attachment 2 is the December 31, 2000 General Fund Expenditure Summary. Expenditures are 22% lower then 99/00 mid year. The decrease is a result of outstanding Police service billings. The year-end estimate for 00/01 reflects expenditures to be approximately at the current budget. GENERAL FUND EXPENDITURE SUMMARY Description Budget Amount Expended % Expended Personnel 1 4,839,970 2,536,893 52.42% Service/Supply I 10,905,513 3,257,8271 29.87% Capital Outlay 1 142,4131 98,1801 68.94% Reimbursed Expenditures 1 (3,876,072) I (1,461,401) I 37.70% Transfer Out 1,299,785 84,841 6.53% TOTALS 13,31 1,609 4,516,340 33.93% The Mid -Year Personnel Expenditures are at 52.4%, and it is projected that year- end expenditures will be approximately 95% of the budget estimate. These 211 0 0-4 savings are accounted for by salary savings in the organization. Total operating services/supply expenses for the City are at 30%. The primary reason for this reduced amount is due to City wide reduced expenditures in the first half of the fiscal year and the aforementioned Police service billing delays. It is anticipated that the second half (January to June) expenditures will be less conservative and operating expenses will be closer to budgeted levels. Developer Impact Fee Program The Developer Impact Fee program revenues collected for the first six months are summarized in the following table: DEVELOPER IMPACT FEE REVENUE SUMMARY Description 12/31 /00 00/01 Estimated Budget YTD % Year End Year End Actual Estimate Variance over/(under) Transportation fee 284,000 373,320 131.45% 515,320 231,320 Park & Recreation fee 201,000 237,733 118.28% 338,233 137,233 Civic Center fee 284,500 344,552 121.1 1 % 486,802 202,302 Library Development fee 150,000 139,800 93.20% 214,800 64,800 Community Center fee 53,500 63,362 118.43% 90,112 36,612 Street Facility fee 9,500 12,621 132.85% 17,371 7,871 Park Facility fee 3,000 3,546 118.19% 5,046 2,046 Totals 485,000 611,053 125.99% 853,553 368,553 The chart projects actual revenues to exceed budgeted revenues by 76%. The General Fund request for Mid -Year additional appropriations outlined in Attachment 1 are as follows: City General Fund General Government 100,000 City Clerk 15,000 Finance 0 Police 0 Community Services 1,200 Building & Safety 335,500 Community Development 0 Public Works 586,000 Totals 1,037,700 212 005 Personnel Actions There are no personnel requests at Mid -Year. Redevelopment Agency Tax increment revenue for the Redevelopment Agency (RDA) is received from the County in January and May; therefore, actual tax increment revenues have not been received to date. The earned tax increment exceeds the 50% benchmark. Provided as part of Attachment 2 is both the revenue and expenditure detail regarding the Redevelopment Agency. Mid -Year Budget Appropriations RFDFVFI OPMFIUT Ar.FIUrV TAX wrRFMFIUT RGVGIW IG CI I11nnnAQv Estimated 00/01 I Year End 12/31 /00 I I 12/31 /00 I I Year End I Variance Description Budget YTD Actual % Earned % Estimate Over/(Under) PA#1 Debt Service I 12,401,1661 276,2081 2.23%1 6,973,450 156.23%113,946,901 I 1,545,735 Low Mod Tax Increment 3,100,2921 69,0521 2.23%1 1,743,363 56.23% 3,486.7251 386,433 15,501,458 345,260 2.23% 8,716,813 56.23% 17,433,626 1,932,168 TOTAL TAX INCREMENT PA#2 Debt Service I 4,786,6591 148,5221 3.10%1 2,820,6871 58.93%I 5,641,3741 854,715 Low Mod Tax Increment 1,219,165 37,131 3.05 % 705,172157.84%1 1,410,3441 191,179 6,005,824 185,653 3.09% 3,525,859 58.71% 7,051,718 1,045,894 TOTAL TAX INCREMENT Project Area No. 1 estimated revenues exceed budgeted revenues by approximately $1.9 million and Project Area No. 2 revenues exceed the budget by over $1.0 million. Increases in both project areas are the result of new development within the City. Redevelopment Agency Staff is proposing additional revenues and appropriations in Redevelopment Project Areas No. 1 & 2 based upon the following: • Updated tax increment estimates; 213 006 • Pass through payments effected by updated tax increment estimates; and • Excess debt service revenue may be transferred to Capital Improvement Fund The proposed additional revenues and appropriations are as follows: RDA 1 RDA 2 Increase Increase (Decrease) (Decrease) Debt Service Funds Revenues Tax Increment 1,545,735 854,715 Expenditures Pass Through Agreements 581,555 573,355 Transfers Out 2,196,225 1,077,512 Subtotal 21777,780 1,650,867 Capital Projects Funds Transfers In 2,196,225 1,077,512 Low/Mod Funds Revenues Tax Increment 386,433 191,179 Total Revenues 1,932,168 1,045,894 Less Total Appropriations 581,555 573,355 Net Changes 1,350,613 472,539 Transfer In 2,196,225 1,077,512 Transfer Out 2,196,225 1,077,512 -0- -0- These proposed adjustments will result in an estimated increase in revenues of almost $1 .9 million in Project Area No. 1 and an increase in revenues of approximately $1.0 million in Project Area No. 2. Expenditures are estimated to increase $581,555 in Project Area No. 1 and increase $573,355 in Project Area No. 2. 214 007 Summary As identified in the report, it is projected that the City's General Fund revenues will exceed expenditures by approximately $2.1 million after Mid -Year appropriations. This excess is due in large part to increased building activities and anticipated Sales and Transient Occupancy Tax collections in the first 6 months of the year and conservative spending. It is recommended that any anticipated excess of revenues over expenditures be utilized to increase the City's emergency and cash flow reserves. This action will be consistent with the Fiscal Management Strategy. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve an increase in Estimated Revenues for Project Area No. 1 and 2 as outlined in Attachment No. 1 of the report totaling $2,978,062; approve the New Appropriations as outlined in Attachment No. 1 of this report totaling $1,037,700 from the General Fund, $37,600 from the Quimby Fund, and $1,154,910 in RDA Project Area No. 1 and 2; approve the transfer of $2,196,225 from the Debt Service Project Area No. 1 Fund to the Capital Projects Area No. 1 Fund; approve the transfer of $1,077,512 from Debt Service Project Area No. 2 to the Capital Projects Area No. 2 Fund; and Receive and file the Mid -Year Budget Report; or 2. Approve, with changes, the proposed revenue, expenditures and transfers recommended and receive and file the Mid -Year Budget Report; or 3. Do not approve the proposed revenue, expenditures and transfers recommended and do not receive and file the Mid -Year Budget Report; or 4. Provide staff with alternative direction. Respectfully submitted, John M. Falconer Finance Director 215 w Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Mid -year budget review worksheet 2. General Fund Revenues Detail 216 ATTACHMENT a � ° > v d m n L .O. d L l6 d 06 C a ZI o 3 x o '> c aci d d 3 - U udi c E d a d O_ UI C C 3 �. U N C L 7 C > d c 1 y o u ° E d O- d C7 r d r 7 y >+ > L L d N O d N 7 y N N N 7 C � ° O> o y o m m E o (L d 0 a f0 w O O>> U) y a 0 a 8 d Z 2 U N L C Ud) N RN m O C E N a C U y V Vj a a d S a Y 3 C C U C' (0 (Cp �O .0 O d U E N N d _m C j d N d a a N x d a O d U V) UI d E Z .> U U) U) O U)m mlQ o E c d C 00 r c o y R N U N O U O •- YJ N U U — OrOon S.�� o0 0 c CLO 0 0000 0 E ct 00 0 o )n Q O O )1) )17 O I n M O N N) f O M O 9 O Pam') V 0 N 19 LQ O In N 0 9 K) O Z (O N U)N OW (OU COOO C co O O N N N N N N O 7 N cM CM fM fM V R V U Q O O y O CL U) Y V C d Y C C d U d O U 2 .y d d L m U " C O O Q' ° m a m aZi ii m m aci a O o o c n :? c c Y y n U) rn E E c 'a ia 0 0 F- U U m m w N om y A U) U) U) o U) o N 0 N d d N N N d N N N d Q c c c c 0 c c c 0 U C U C U C U C Cd) C U C U C l6 (7 (0 m l0 l0 lQ R ld A m lC l0 IC m m m m m m m a a a a a a a C C C C C C C V' 'a � 'a � v •a � 'a 3 v v v 'a � a 'a � v va � d C C d d C C d d C C C d d d C C d d C C C C C d d d d d C C C d d d C C C C d d d d a c > a> CL CL > a> a a aa> aa> aao > F Wa' Wa' WW W WQ' W W WWw WLUW C W WWw d d U m O t d N U d C E U d 0) C 0 j E E U U ii U o0 0 ,a d Z O .- N M V V w 1� U r 217 Fo- oil a)O Y r C d y N >_ d L r E U U E E y 'O y O. C - N d 'O E a c ni d '7 C it = o O d' d m 'Cc d d L O O) d L C N O) C O C U C LL C d d 0 O d p d V C O) El C U£ C II -0G N y (0 O p J Y Z d O U 0 U d 'aO.0CN O) U ` O a) ofi CL U -GE � r m a c U d O7 G) O. Z N )� N w m R y a 0 V) o o LL O7 C d 'C C N 45 C N A N 3 n 10 l0 7 a=~gym a�?a C! y O C N 10 a N - w C N ` dp0 O� C n7 d N C a E O E Y N L` U Oro t L t lL O m E u L N 3 m N d p p U E m m-dp .17 C EiL CL �L -1y' Ut (0 O N a16i C V cll�o �L co E N nma m d'(awma-E(—°oc r a10dY. a.+ a (nm aaiati'vLL n F'n� (Lim dQ 3aoO �' ENw() n� EininUM 0 0 00 O O O O 0O0 O o 0 0 o Oo o oo00 O N O (n O O (M ONW O O O OOO O O O LO C)OOOO Qf)cN(77IT O O O O O O O O O O O O O O O O O O to O O O O O O O O O M O O O O O O O O O O 99 O O O O N 99999 O N (7 If) (1) (n N N N If) m )n N N (n m IN a) )f) N a) Cl) m 0) to O LO O W O 0 0 0 0 to y Z OP ao 09 OD O O ao O ro O Oo )n (O (O O O 00 N C N O 11y N (n V) Ih N In N tN R R Cl) NM N M m 'ITO. LO W) W Ln tN N W) )() N N N N N (M OM (M U Q Q O O O O r r r r O O O r r r O O O O O O O O O O r r r r r r r r r r N U N a)C 'O O) d d N L C L N C y E U �mmm'9 E 'C N N Y C Ma 0)ry 7'C Q d T C U U N d C D Y E dca a C a C OI U U_ C m 05 d 7 Q .-= G__ l0 Cd) L 7 7 >� 7 !0 } Z Z N u) d >. > (n w m W fU0 m d y d d d d ina (cn (cn Uc) a - U E c d o (a m o a a 'r CU) E 0)da an 0 00 L0 a cn0 0 00000a d d U) y d d d d d V) U) N N y d d d d N N N y d d d d d d d d d d d N y N N N U) N N N N N N O! l0 N O7 MN (0 0 (0 07 d 0) M (0 0) O7 10 M R d O) U U U U U U U U U U U U U U U U U U U U U U C Q C C C C Q C C C 4) C C C C C C C C C C Q U U U C O1 C OI C O! M m (0 in l0 In C 7 7 C r C 7 7 7 7 7 7 7 7 Y N r 5 ?_-' v v v =o C C C cc v -o-o C C C C v v v v v vvvv'a = c c C C C C C C c c C d CL d d d d d d d d d d,0) d 0) d 0) d d d d d aa0x )- x xx w w wW xd x x w wwW c E xxx x x x xxww w w w w w wwwww U O N N fn 0 U) Y f0 YcaO ` U E E u c O E a U U iL U pp 0 d r N M V LO (O h E E E d d E a) aE ) a) 000 000 r- wM a d L -0 a CY 012 ATTACHMENT 2 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax Property Tax (no -low) Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 07/01/00-12/31/00 06/30/01 00/01 06/30/01 ESTIMATED ADJUSTED Y.E. Y.E. VARIANCE RECEIVED ACCRUED TOTALS ESTIMATE BUDGET VER/UNDER 216,815.03 216,815.03 520,600.00 520,600.00 0.00 261,845.83 261,845.83 441,800.00 441,800.00 194,956.49 194,956.49 275,040.00 275,040.00 0.00 1,529,078.61 104,350.00 1,633,428.61 3,448,250.00 2,683,750.00 764,500.00 1,121,367.59 200,000.00 1,321,367.59 3,849,800.00 3,289,100.00 560,700.00 175,619.75 175,619.75 349,500.00 349,500.00 0.00 3,499,683.30 304,350.00 3,804,033.30 8,884,990.00 7,559,790.00 1,325,200.00 53735.80 53,735.80 130,900.00 130,900.00 0.00 5:237.50 5,237.50 8,400.00 8,400.00 0.00 748,179.62 748,179.62 786,600.00 412,500.00 374,100.00 118,098.15 118,098.15 148,400.00 89,400.00 59,000.00 121,783.83 121,783.83 128,900.00 68,000.00 60,900.00 70,351.54 70,351.54 71,000.00 35,800.00 35,200.00 24,181.34 24,181.34 70, 000.00 57,900.00 12,100.00 1,141,567.78 0.00 1,141,567.78 1,344,200.00 802, 900.00 541,300.00 218.95 218.95 4,400.00 4,400.00 0.00 51,966.47 51,966.47 143,675.00 143,675.00 0.00 496,556.89 496,556.89 553,828.00 305,528.00 248,300.00 133,584.07 133,584.07 227,900.00 161,100.00 66,800.00 299,046.22 299,046.22 419,500.00 270,000.00 149,500.00 981,372.60 0.00 981,372.60 1,349,303.00 884,703.00 464,600.00 648,661.68 96,375.00 745,036.68 1,403,100.00 1,078,800.00 324,300.00 23,606.30 23,606.30 56,250.00 56,250.00 0.00 20,635.01 20,635.01 22,300.00 22,300.00 0.00 4,033.16 4,033.16 3,600.00 3,600.00 0.00 116,241.81 116,241.81 86,600.00 86,600.00 0.00 148,674.80 148,674.80 148,674.80 108,383.00 40,291.80 3,340.00 3,340.00 113,800.00 113,800.00 0.00 965,192.76 96,375.00 1,061,567.76 1,834,324.80 1,469,733.00 364,591.80 894,982.63 200,000.00 1,094,982.63 1,519,000.00 447,500.00 1,966,500.00 8,407.55 (0.70) 8,407.55 (0.70) 68,900.00 68,900.00 0.00 0.00 8,406.85 0.00 8,406.85 68,900.00 68,900.00 0.00 60,124.90 0.00 60,124.90 271,478.00 271,478.00 0.00 7,551,330.82 600 725.00 8,152,055.82 15 719 695.80 12 576 504.00 3,143,191.80 219 013 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT GENERAL GOVERNMENT: LEGISLATIVE CITY MANAGER'S OFFICE ECONOMIC DEVELOPMENT PERSONNEURISK MGT TOTAL GENERAL GOVERNMENT FINANCE: FISCAL SERVICES CENTRAL SERVICES TOTAL FINANCE CITY CLERK COMMUNITY SERVICES PARKS & RECREATION ADMINISTRATION PARKS & RECREATION PROGRAMS SENIOR CENTER TOTAL COMMUNITY SERVICES POLICE BUILDING & SAFETY: BUILDING & SAFETY - ADMIN CODE COMPLIANCE ANIMAL CONTROL BUILDING EMERGENCY SERVICES FIRE CIVIC CENTER BUILDING -OPERATIONS TOTAL BUILDING & SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN CURRENT PLANNING TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION DEVELOPMENT & TRAFFIC MAINT/OPERATIONS - STREETS MAINT/OPERATIONS - LTG/LANDSCAPING CAPITAL PROJECTS TOTAL PUBLIC WORKS TRANSFERS OUT GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 07/01/00-12/31/00 06/30/01 00/01 06/30/01 ESTIMATED ADJUSTED Y.E. Y.E. VARIANCE EXPENDITURES ACCRUED TOTALS ESTIMATE BUDGET UNDER OVER 257,281.81 50,000.00 307,281.81 585,100.00 485,100.00 (100,000.00) 238,452.39 238,452.39 628,625.00 628.625.00 0.00 436,210.16 436,210.16 866,350.00 866,350.00 0.00 201,568.38 201,568.38 454,562.00 454,562.00 0.00 1,133,512.74 50,000.00 1,183,512.74 2,534,637.00 2,434,637.00 (100,000.00) 217,139.17 217,139.17 505,210.00 505,210.00 0.00 188.310.51 188,310.51 477,714.20 477,714.20 0.00 405,449.68 0.00 405,449.68 982,924.20 982,924.20 0.00 144,097.46 144,097.46 369,295.00 354,295.00 (15,000.00) 98,403.32 98,403.32 649,650.00 649,650.00 0.00 221,126.48 221,126.48 90,100.00 90,100,00 0.00 27 889.80 27 889.80 249,190.00 247,990.00 (1,200.00) 347,419.60 0.00 347,419.60 988,940.00 987,740.00 (1,200.00) 565,471.01 1,000,000.00 1,565,471.01 3,575,483.00 3,575,483.00 0.00 110,246.21 110,246.21 185,782.00 185,782.00 0.00 203,381.93 203,381.93 519,825.00 518,625.00 (1,200.00) 67,322.47 67,322.47 198,155.00 196,855.00 (1,300.00) 330,681.33 330,681.33 815,371.00 502,371.00 (313,000.00) 14,650.74 14,650.74 23,141.00 23,141.00 0.00 2,445.88 2,445.88 27,278.00 27,278.00 0.00 773 479.43 773 479.43 1 108 540 00 1,088,540.00 (20,000,00) 1,502,207.99 0.00 1,502,207.99 2,878,092.00 2,542,592.00 (335,500.00) 176,235.95 176,235.95 475,465.00 475,465.00 &00 211,942.02 211 942.02 905 200.00 905.200.00 0.00 388,177.97 0.00 388,177.97 1,380,665.00 1,380,665.00 0.00 98,463.67 98,463.67 215,080.00 214,080.00 (1,000.00) 316,409.22 316,409.22 825,251.33 650,251.33 (175,000.00) 282,316.73 282,316.73 1,254,513.00 921,513.00 (333,000.00) 636,007.02 40,000.00 676,007.02 1,435,052.00 1,358,052.00 (77,000.00) 73,366.72 73 366.72 485 663.00 485,663.00 0.00 1,406,563.36 40,000.00 1,446,563.36 4,215,559.33 3,629,559.33 (586,000.00) 84,840.91 84,840.91 1,299,785.80 1,299,785.80 0.00 (1,461,400.95) (1,461,400.95) (3,876,072,00) (3,876,072.00) 0.00 4,516,339.77 1,090,000.00 5,606,339.77 14349,309.33 13,311,609.33 (1,037,700.00) 2o2w 0 014 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2000-12/31/2000 FUNDS BUDGET RECEIVED RECEIVED General Fund Revenues $12,576,504.00 $7,550,907.25 60.0% Library 162,634.00 160,407.09 98.6% Gas Tax Revenue 591,177.92 374,431.59 63.3% Cmaq/lstea 287,423.00 0.00 0.0% Federal Assistance 340,400.00 0.00 0.0% Assessment District 2000-1 0.00 44,513.56 0.0% Slesf (Cops) Revenue 49,900.00 102,418.80 205.2% Local Law Enforcement 49,864.00 27,663.69 55.5% Lighting & Landscaping 778,000.00 32,432.71 4.2% Quimby 64,000.00 10,912.74 17.1 % Infrastructure 358,989.00 64,472.56 18.0% Village Parking 1,500.00 574.87 38.3% South Coast Air Quality 22,044.00 13,633.71 61.8% Lq Public Safety Officer 2,200.00 2,205.38 100.2% Interest Allocation 0.00 140,776.84 0.0% Capital Improvement 39,890,510.72 5,023,752.78 12.6% Lq Norte Capital Improvement 0.00 1,138.56 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 431,302.00 404,819.60 93.9% Arts In Public Places 222,700.00 87,436.10 39.3% Transportation 2,198,180.00 2,317,654.21 105.4% Parks & Recreation 2,221,500.00 251,753.46 11.3% Civic Center 303,900.00 361,858.57 119.1 % Library Development 1,554,418.00 1,559,039.30 100.3% Community Center 58,600.00 67,092.70 114.5% Street Facility 10,500.00 13,364.95 127.3% Park Facility 3,200.00 3,767.60 117.7% La Quinta Financing Authority 688,130.00 494,956.90 71.9% RDA Project Area No. 1 20,421,716.00 2,407,419.67 11.8% RDA Project Area No. 2 7,075,824.00 889,120.55 12.6% Total $90,376,116.64 $22 408,525.74 24.8% 221 �� O1� 07/01/2000-12131/2000 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 216,815.03 303,784.97 41.6% 441,800.00 261,845.83 179,954.17 59.3% 275,040.00 194,956.49 80,083.51 70.9% 2,683,750.00 1,529,078.61 1,154,671.39 57.0% 3,289,100.00 1,121,367.59 2,167,732.41 34.1 % 349,500.00 175,619.75 173,880.25 50.2% 7,559,790.00 3,499,683.30 4,060,106.70 46.3% 130,900.00 53,735.80 77,164.20 41.1% 8,400.00 5,237.50 3,162.50 62.4% 412,500.00 748,179.62 (335,679.62) 181.4% 89,400.00 118,098.15 (28,698.15) 132.1% 68,000.00 121,783.83 (53,783.83) 179.1 % 35,800.00 70,351.54 (34,551.54) 196.5% 57,900.00 24,181.34 33,718.66 41.8% 802,900.00 1,141,567.78 (338,667.78) 142.2% 4,400.00 218.95 4,181.05 5.0% 143,675.00 51,966.47 91,708.53 36.2% 305,528.00 496,556.89 (191,028.89) 162.5% 161,100.00 133,584.07 27,515.93 82.9% 270,000.00 299,046.22 (29,046.22) 110.8% 884,703.00 981,372.60 (96,669.60) 110.9% 1,078,800.00 648,661.68 430,138.32 60.1% 56,250.00 23,606.30 32,643.70 42.0% 22,300.00 20,635.01 1,664.99 92.5% 3,600.00 4,033.16 (433.16) 112.0% 86,600.00 116,241.81 (29,641.81) 134.2% 108,383.00 148,674.80 (40,291.80) 137.2% 113,800.00 3,340.00 110,460.00 2.9% 1,469,733.00 965,192.76 504,540.24 65.7% 1,519,000.00 894,982.63 624,017.37 58.9% 68,900.00 7,983.98 60,916.02 11.6% 0.00 (0.70) 0.70 0.0% 68,900.00 7,983.28 60,916.72 11.6% 271,478.00 60,124.90 211, 353.10 22.1 % 12,576,504.00 7,550,907.25 5,025,596.75 60.0% 016 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 150,000.00 150,000.00 0.00 100.0% Interest 12,634.00 10,407.09 2,226.91 82.4% TOTAL LIBRARY 162,634.00 160,407.09 2,226.91 98.6% GAS TAX REVENUE: Section 2105 135,600.00 63,164.92 72,435.08 46.6% Section 2106 98,200.00 44,945.13 53,254.87 45.8% Section 2107 175,100.00 83,541.47 91,558.53 47.7% Section 2107.5 5,000.00 5,000.00 0.00 100.0% Traffic Congestion Relief 172,777.92 172,777.92 0.00 100.0% Interest 4,500.00 5,002.15 (502.15) 111.2% TOTAL GAS TAX 591,177.92 374 431.59 216 746.33 63 3% CMAQ/ISTEA CMAQ/ISTEA Grant 287,423.00 0.00 287,423.00 0.0% Interest 0.00 0.00 0.00 0.0% TOTAL CMAQ/ISTEA 287,423.00 0.00 287 423.00 0.0% FEDERAL ASSISTANCE REVENUE: CDBG Grant 340,400.00 0.00 340,400.00 0.0% Interest 0.00 0.00 0.00 0.0% TOTAL FEDERAL ASSISTANCE 340,400.00 0.00 340,400.00 0.0% ASSESSMENT DISTRICT 2000-1 Interest 0.00 44,513.56 (44,513.56) 0.0% Assessment Bond Proceeds 0.00 0.00 0.00 0.0% Prepayments -sewer assessments 0.00 0.00 0.00 0.0% TOTAL PROPOSED ASSESSMENT DISTRIC 0.00 44 513.56 (44 513.56) 0.0% SLESF (COPS) REVENUE: SLESF (Cops) Funding 48,400.00 100,027.94 (51,627.94) 206.7% Interest 1,500.00 2,390.86 (890.86) 159.4% TOTAL SLESF (COPS) 49,900.00 102,418.80 (52 518.80) 205.2% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 49,564.00 27,208.00 22,356.00 54.9% Interest 300.00 455.69 (155.69) 151.9% Transfer in 0.00 0.00 0.00 0.0% TOTAL LLEBG 49,864.00 27,663.69 22 200.31 55.5% LIGHTING & LANDSCAPING REVENUE: Assessment 773,700.00 28,744.75 744,955.25 3.7% Developer 0.00 3,750.00 (3,750.00) 0.0% Interest 4,300.00 (62.04) 4,362.04 -1.4% TOTAL LIGHTING & LANDSCAPING 778,000.00 32,432.71 745 567.29 4.2% 443 017 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTALSCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID DSUSD SB300 Funding Surface Transportation S13821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 55,000.00 0.00 55,000.00 0.0% 9,000.00 10,912.74 (1,912.74) 121.3% 64,000.00 10,912.74 53087.26 17 1 % 0.00 0.00 0.00 0.0% 358,989.00 64,472.56 294,516.44 18.0% 358,989.00 64,472.56 294,516.44 18 0% 1,500.00 574.87 925.13 38.3% 1,500.00 574.87 925.13 38 3% 21,244.00 12,866.98 8,377.02 60.6% 800.00 766.73 33.27 95.8% 22,044.00 13 633.71 8 410 29 61 8% 2,000.00 2,000.00 0.00 100.0% 200.00 205.38 (5.38) 102.7% 2,200.00 2,205.38 (5.38) 100 2% 0.00 140,776.84 (140,776.84) 0.0% 0.00 0.00 0.00 0.0% 0.00 140 776.84 (140,776.84) 0.0% 14, 901, 057.28 1, 499, 305.26 13,401,752.02 10.1 % 1,816,239.97 213,068.97 1,603,171.00 11.7% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 12,168.00 0.00 12,168.00 0.0% 7,044.00 0.00 7,044.00 0.0% 953,244.74 933,390.00 19,854.74 97.9% 67,000.00 0.00 67,000.00 0.0% 25,905.00 0.00 25,905.00 0.0% 434,839.08 157,385.12 277,453.96 36.2% 475,783.65 56,286.23 419,497.42 11.8% 21,197,229.00 2,164,317.20 19,032,911.80 16.2% 39,890,510.72 5,023,752.78 34,866 557 94 12 6% 224 018 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges Interest Transfers In TOTAL EQUIPMENT REPLACEMENT ARTS IN PUBLIC PLACES REVENUE: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 1,138.56 (1,138.56) 0.0% 0.00 1,138.56 (1,138.56) 0.0% 11,000.00 0.00 11,000.00 0.0% 0.00 0.00 0.00 0.0% 11,000.00 0.00 11,000.00 0.0% 372,202.00 364,748.00 7,454.00 98.0% 59,100.00 40,071.60 19,028.40 67.8% 0.00 0.00 0.00 0.0% 431,302.00 404 819.60 26,482.40 93 9% Arts in Public Places Deposits 196,900.00 76,146.09 120,753.91 38.7% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.0% Interest 25,800.00 11,290.01 14,509.99 43.8% TOTAL ARTS IN PUBLIC PLACES 222,700.00 87 436.10 135,263.90 39 3% These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER 284,000.00 373,320.07 (89,320.07) 131.5% 23,100.00 53,254.14 (30,154.14) 230.5% 1,891,080.00 1,891,080.00 0.00 100.0% 2,198,180.00 2,317,654.21 (1 19474 21) 105 4% 201,000.00 237,732.91 (36,732.91) 118.3% 20,500.00 14,020.55 6,479.45 68.4% 2,000,000.00 0.00 2,000,000.00 0.0% 2,221,500.00 251,753.46 1,969,746.54 11 3% 284,500.00 344,552.15 (60,052.15) 121.1% 19,400.00 17,306.42 2,093.58 89.2% 303 900.00 361 858.57 (57,958.57) 119 1% 225 019 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 139,800.38 10,199,62 93.2% 17,900.00 32,720.92 (14,820.92) 182.8% 1,386,518.00 1,386,518.00 0.00 100.0% 1,554,418.00 1,559 039.30 (41621.30) 100 3% 53,500.00 63,361.86 (9,861.86) 118.4% 5,100.00 3,730.84 1,369.16 73.2% 58,600.00 67 042.70 (8,492.70) 114 5% 9,500.00 12,620.87 (3,120.87) 132.9% 1,000.00 744.08 255.92 74.4% 10,500.00 13 364.95 (2,864.95) 127 3% 3,000.00 3,545.80 (545.80) 118.2% 200.00 221.80 (21.80) 110.9% 3,200.00 3,767.60 (567.60) 117 7% � 7 UP LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE BUDGET RECEIVED 9,175.00 0.00 0.00 1,372.17 678,955.00 472,272.50 0.00 0.00 REMAINING % BUDGET RECEIVED 9,175.00 0.0% (1,372.17) 0.0% 206,682.50 69.6% 0.00 0.0% 688,130.00 473,644.67 214,485.33 68.8% 0.00 0.11 (0.11) 0.0% 0.00 21,312.12 (21,312.12) 0.0% 0.00 21,312.23 (21,312.23) 0.0% TOTAL FINANCING AUTHORITY 688,130.00 494 956.90 193 173.10 71.9% 227 021 LA QUINTA REDEVELOPMENT AGENCY REMAINING % REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED PROJECT AREA NO. 1: DEBT SERVICE FUND: Tax Increment 12,401,166.00 276,207.61 12,124,958.39 2.2% Allocated Interest 0.00 53,065.72 (53,065.72) 0.0% Non Allocated Interest 0.00 116,937.45 (116,937.45) 0.0% Interest Advance Proceeds 394,500.00 202,792.02 191,707.98 51.4% Transfers In 1,739,031.00 1,120,480.11 618,550.89 64.4% TOTAL DEBT SERVICE 14,534,697.00 1,769 482.91 12,765,214.09 12 2% CAPITAL IMPROVEMENT FUND: Pooled Cash Allocated Interest 0.00 14,661.10 (14,661.10) 0.0% Non Allocated Interest 290,400.00 (4,062.01) 294,462.01 -1.4% Litigation Settlement Revenue 0.00 0.00 0.00 0.0% Loan Proceeds 0.00 0.00 0.00 0.0% Transfers In 1,692,447.00 0.00 1,692,447.00 0.0% TOTAL CAPITAL IMPROVEMENT 1,982,847.00 10 599.09 1,972,247.91 0 5% LOW/MODERATE TAX FUND: Tax Increment 3,100,292.00 69,051.91 3,031,240.09 2.2% Allocated Interest 200,000.00 28,584.63 171,415.37 14.3% Non Allocated Interest 112,880.00 0.00 112,880.00 0.0% Miscellaneous revenue 0.00 454.60 (454.60) 0.0% Non Allocated Interest 0.00 5,494.31 (5,494.31) 0.0% LQRP-Rent Revenue 341,000.00 194,655.00 146,345.00 57.1% Home Sales Proceeds 150,000.00 172,210.11 (22,210.11) 114.8% Sale of Land 0.00 19,343.00 (19,343.00) 0.0% Sewer Subsidy Reimbursements 0.00 15,497.75 (15,497.75) 0.0% Rehabilitation Loan repayments 0.00 839.40 (839.40) 0.0% Transfer In 0.00 0.00 0.00 0.0% TOTAL LOW/MOD TAX 3,904,172.00 506 130.71 3,398,041.29 13 0% LOW/MODERATE BOND FUND: Allocated Interest 0.00 0.00 0.00 0.0% Home Sale Proceeds 0.00 0.00 0.00 0.0% Non Allocated Interest 0.00 121,206.96 (121,206.96) 0.0% Transfer In 0.00 0.00 0.00 0.0% TOTAL LOW/MOD BOND 0.00 121 206.96 (121 206.96) 0.0% 2?8 022 LA QUINTA REDEVELOPMENT AGENCY REMAINING REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED PROJECT AREA NO. 2: DEBT SERVICE FUND: Tax Increment 4,786,659.00 148,522.33 4,638,136.67 3.1% Allocated Interest 0.00 17,403.88 (17,403.88) 0.0% Non Allocated Interest 0.00 1,343.47 (1,343.47) 0.0% Interest Advance Proceeds 479,283.00 314,641.50 164,641.50 65.6% Transfer in 338,760.00 207,995.50 130,764.50 61.4% TOTAL DEBT SERVICE 5,604,702.00 689 906.68 4,914,795.32 12 3% CAPITAL IMPROVEMENT FUND: Allocated Interest 7,263.00 54,017.87 (46,754.87) 743.7% Non Allocated Interest 31,226.00 18,733.25 12,492.75 60.0% Developer Agreement 0.00 0.00 0.00 0.0% Transfers In 152,668.00 0.00 152,668.00 0.0% Proceeds from City Loan 0.00 0.00 0.00 0.0% TOTAL CAPITAL IMPROVEMENT 191,157.00 72,751.12 118,405.88 38.1% LOW/MODERATE TAX FUND: Tax Increment 1,219,165.00 37,130.58 1,182,034.42 3.0% Developer funding 0.00 0.00 0.00 0.0% Allocated Interest 60,800.00 54,482.20 6,317.80 89.6% Non Allocated Interest 0.00 0.00 0.00 0.0% Transfer in 0.00 0.00 0.00 0.0% TOTAL LOW/MOD TAX 1,279,965.00 91 612.78 1 1 88352 22 7 2% LOW/MODERATE BOND FUND: Allocated Interest 0.00 0.00 0.00 0.0% Non Allocated Interest 0.00 34,849.97 (34,849.97) 0.0% Transfer in 0.00 0.00 0.00 0.0% TOTAL LOW/MOD BOND 0.00 34 849.97 (34,849,97) 0.0% 2?.:1 023 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/2000-12/31/2000 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,311,609.33 $4,516,339.77 $6,967.11 $8,788,302.45 33.9% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 591,177.92 209,199.96 0.00 381,977.96 35.4% Cmaq/lstea 287,423.00 0.00 0.00 28742300.0% 0.0% Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,188,060.00 25,889.39 0.00 2,162,170.61 1.2% Slesf (Cops) Revenue 30,100.00 62,435.31 0.00 (32,335.31) 207.4% Local Law Enforcement 27,600.00 0.00 0.00 27,600.00 0.0% Lighting & Landscaping 778,000.00 388,999.98 0.00 389,000.02 50.0% Quimby 292,244.46 7,397.69 0.00 284,846.77 2.5% Infrastructure 6,731,310.25 3,670,239.48 0.00 3,061,070.77 54.5% Village Parking 29,236.00 0.00 0.00 0.00 0.0% South Coast Air Quality 5,700.00 4,115.63 0.00 1,584.37 72.2% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 39,890,511.75 5,023,752.79 3,465.00 34,863,293.96 12.6% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 496,413.00 283,401.58 0.00 213,011.42 57.1% Arts In Public Places 637,539.08 157,771.40 0.00 479,767.68 24.7% Transportation 2,218,322.00 7,121.43 0.00 2,211,200.57 0.3% Parks & Recreation 2,020,000.00 0.00 0.00 2,020,000.00 0.0% Civic Center 203,700.00 101,850.00 0.00 101,850.00 50.0% Library Development 525,000.00 0.00 0.00 525,000.00 0.0% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% La Quinta Financing Authority 1,205,862.00 479,155.00 0.00 726,707.00 39.7% RDA Project Area No. 1 33,071,379.34 8,223,664.18 0.00 24,847,715.16 24.9% RDA Project Area No. 2 12,780,077.75 1,776,981.83 0.00 11,003,095.92 13.9% Total $117,462,265.88 $24 938 315.42 $10,432.11 $92,484,282.35 21.2% 230 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07101/2000 - 12/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 485,100.00 257,281.81 0.00 227,818.19 53.0% CITY MANAGER'S OFFICE 628,625.00 238,452.39 0.00 390,172.61 37.9% ECONOMIC DEVELOPMENT 866,350.00 436,210.16 0.00 430,139.84 50.4% PERSONNEL/RISK MGT 454,562.00 201,568.38 0.00 252,993.62 44.3% TOTAL GENERAL GOVERNMENT 2,434,637.00 1,133,512.74 0.00 1,301,124.26 46.6% FINANCE: FISCAL SERVICES 505,210.00 217,139.17 0.00 288,070.83 43.0% CENTRAL SERVICES 477,714.20 188,310.51 0.00 289,403.69 39.4% TOTAL FINANCE 982,924.20 405,449.68 0.00 577,474.52 41.2% CITY CLERK 354,295.00 144,097.46 0.00 210,197.54 40.7% COMMUNITY SERVICES SENIOR CENTER 247,990.00 98,403.32 0.00 149,586.68 39.7% PARKS & RECREATION ADMINISTRATION 649,650.00 221,126.48 0.00 428,523.52 34.0% PARKS & RECREATION PROGRAMS 90,100.00 27.889.80 0.00 62,210.20 31.0% TOTAL COMMUNITY SERVICES 987,740.00 347,419.60 0.00 640,320.40 35.2% POLICE 3,575,483.00 565,471.01 217.11 3,009,794.88 15.8% BUILDING 8 SAFETY: BUILDING & SAFETY - ADMIN 185,782.00 110,246.21 0.00 75,535.79 59.3% CODE COMPLIANCE 518,625.00 203,381.93 0.00 315,243.07 39.2% ANIMAL CONTROL 196,855.00 67,322.47 0.00 129,532.53 34.2% BUILDING 502,371.00 330,681.33 0.00 171,689.67 65.8% EMERGENCY SERVICES 23,141.00 14,650.74 0.00 8,490.26 63.3% FIRE 27,278.00 2,445.88 0.00 24,832.12 9.0% CIVIC CENTER BUILDING -OPERATIONS 1,088,540.00 773,479.43 0.00 315,060.57 71.1% TOTAL BUILDING & SAFETY 2,542,592.00 1,502,207.99 0.00 1,040,384.01 59.1% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 475,465.00 176,235.95 0.00 299,229.05 37.1% CURRENT PLANNING 905,200.00 211.942.02 0.00 693,257.98 23.4% TOTAL COMMUNITY DEVELOPMENT 1,380,665.00 388,177.97 0.00 992,487.03 28.1% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 214.080.00 98,463.67 0.00 115,616.33 46.0% DEVELOPMENT & TRAFFIC 650,251.33 316,409.22 0.00 333,842.11 48.7% MAINT/OPERATIONS -STREETS 921,513.00 282,316.73 1.150.00 638,046.27 30.6% MAINT/OPERATIONS - LTG/LANDSCAPING 1,358,052.00 636,007.02 5,600.00 716,444.98 46.8% CAPITAL PROJECTS 485,663.00 73,366.72 0.00 412,296.28 15.1% TOTAL PUBLIC WORKS 3,629,559.33 1,406,563.36 6,750.00 2,216,245.97 38.8% TRANSFERS OUT 1,299,785.80 84,840.91 0.00 1,214,944.89 6.5% GENERAL FUND REIMBURSEMENTS (3,876,072.00) (1,461,400.95) 0.00 (2,414,671.05) 37.7% NET GENERAL FUND EXPENDITURES 13 311 609.33 4,516,339.77 6,967.11 8,788,302.45 33.9% 231. 025- CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX REIMBURSE GENERAL FUND TRANSFER OUT REIMBURSE GE QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01 /2000-12/3112000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 0.0% 418,400.00 209,199.96 0.00 209.200.04 50.0% 172,777.92 0.00 0.00 172,777.92 0.0% TOTAL GAS TAX 591,177.92 209 199.96 0.00 381,977.96 35 4% 292 244.46 7397.69 0.00 284,846.77 2 5% 130,000.00 0.00 0.00 130,000.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 4,115.63 0.00 1,584.37 72.2% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 5,700.00 4,115.63 0.00 1,584.37 72 2% CMAQ/ISTEA TRANSFER OUT 287,423.00 0.00 0.00 287 423.00 0.0% VILLAGE PARKING TRANSFER OUT 29,236.00 0.00 0.00 29,236.00 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 27 600.00 0.00 0.00 27,600.00 0.0% SLEF(COPS) TRANSFER OUT 30,100.00 62 435.31 0.00 (32,335.31) 207 4% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 778,000.00 388,999.98 0.00 389,000.02 50.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 778,000.00 388 999.98 0.00 389,000.02 50.0% INFRASTRUCTURE: CONSTRUCTION 46,700.00 0.00 0.00 46,700.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 6,684,610.25 3,670,239.48 0.00 3,014,370.77 54.9% TOTAL INFRASTRUCTURE 6,731,310.25 3,670,239.48 0.00 3,061,070.77 54 5% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 25,889.39 0.00 (25,889.39) 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,188.060.00 0.00 0.00 2,188,060.00 0.0% TOTAL AD 2000-1 2,188 060.00 25 889.39 0.00 2,162,170.61 1 2% 231 026 CITY OF LA QUINTA 07/01/2000 - 12/31/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 54,000.00 0.00 0.00 54,000.00 0.0% TRANSFER OUT 2,164,322.00 7,121.43 0.00 2,157,200 57 0 3% TOTAL TRANSPORTATION 2,218 322.00 7,121.43 0.00 2,211,200.57 0 3% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,020,000.00 0.00 0.00 2,020 000 00 0.0% TOTAL PARKS & RECREATION 2,020 000.00 0.00 0.00 2020,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,700.00 101,850.00 0.00 101,850.00 50.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 203,700.00 101 850.00 0.00 101,850.00 50 0% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 525,000.00 0.00 0.00 525,000.00 0.0% TOTAL LIBRARY DEVELOPMENT 525 000.00 0.00 0.00 525,000.00 0.0% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0%-- STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 38.813,773.21 4,961,986.24 3,465.00 33,848,321.97 12.8% PROJECT REIMBURSEMENTS TO GEN FUND 1,076,738.54 61,766.55 0.00 1,014,971.99 5.7% TOTAL CAPITAL IMPROVEMENT 39,890 511.75 5023,752.79 3,465.00 34,863,293.96 12 6% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 202,700.00 386.25 0.00 202,313.75 0.2% CIP EXPENSES 434,839.08 157,385.15 0.00 277,453.93 36.2% TOTAL ART IN PUBLIC PLACES 637,539.08 157 771.40 0.00 479,767.68 24 7% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 496 413.00 283 401.58 0.00 213,011.42 57 1 % 233 027' LA QUINTA FINANCING AUTHORITY EXPENDITURE SUMMARY DEBT SERVICE EXPENDITURES SERVICES BOND PRINCIPAL BOND INTEREST TRANSFER OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT TOTAL CAPITAL IMPROVEMENT 07/01/2000-12/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 9,175.00 260,000.00 418,955.00 0.00 6.882.50 260,000.00 212,272.50 0.00 0.00 0.00 0.00 0.00 2,292.50 0.00 206,682.50 0.00 75.0% 100.0% 50.7% 0 0% 688.130.00 479,155.00 0.00 208,975.00 696% 517,732.00 0.00 0.00 517,732.00 0 0% 517,732.00 0.00 0.00 517,732.00 0.0% TOTAL FINANCING AUTHORITY 1,205,862.00 479 155.00 0.00 726 707 00 39 74% 234 Jmlol LA QUINTA REDEVELOPMENT AGENCY 07/01/2000-12131/2000 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED PROJECT AREA NO. 1: DEBT SERVICE FUND: SERVICES 236,280.00 6,600.30 .0.00 229,679.70 2.8% BOND PRINCIPAL 1,419,469.00 1,420.166.00 0.00 (697.00) 100.0% BOND INTEREST 3,278,362.00 1,657,798.56 0.00 1,620,563.44 50.6% INTEREST CITY ADVANCE 405,584.00 202,792.02 0.00 202,791.98 50.0% INTEREST - ERAF LOAN 0.00 0.00 0.00 0.00 0.0% PASS THROUGH PAYMENTS 7,962,658.00 332,087.50 0.00 7,630,570.50 4.2% TRANSFERS OUT 1.692,447.00 0.00 0.00 1,692.447.00 0.0% TOTAL DEBT SERVICE 14,994,800.00 3,619 444.38 0.00 11 375 355.62 24.1 % CAPITAL IMPROVEMENT FUND: PERSONNEL 9,950.00 3,628.80 0.00 6,321.20 36.5% SERVICES 170,859.00 47,457.81 0.00 123,401.19 27.8% LAND ACQUISITION 0.00 0.00 0.00 0.00 0.0% ASSESSMENT DISTRICT 76,569.54 0.00 0.00 76,569.54 0.0% ECONOMIC DEVELOPMENT 190,000.00 5,166.88 0.00 184,833.12 2.7% CAPITAL - BUILDING 0.00 0.00 0.00 0.00 0.0% REIMBURSEMENT TO GEN FUND 597.613.00 298,806.54 0.00 298,806.46 50.0% TRANSFERS OUT 5,006,442.15 494,832.12 0.00 4,511,610.03 9.9% TOTAL CAPITAL IMPROVEMENT _ _ _ 6,051,433.69 849,892.15 0.00 5,201,541.54 14.0% LOW/MODERATE TAX FUND: PERSONNEL 9,950.00 3,628.80 0.00 6,321.20 36.5% SERVICES 229,372.00 87,093.22 0.00 142,278.78 38.0% ASSESSMENT SUBSIDY PROGRAM 542,000 139,584.22 0.00 402,415.78 25.8% UNDERGROUND UTILITY SUBSIDY 100,000 13,864.73 0.00 86,135.27 13.9% BUILDING HORIZONS 210.000 80,000.00 0.00 130,000.00 38.1% LQ RENTAL PROGRAM 280,000 196,004.15 0.00 83,995.85 70.0% LQ HOUSING PROGRAM 6,993,800 1,126,522.34 0.00 5,867,277.66 16.1°% REIMBURSEMENT TO GEN FUND 260,258.00 130,128.96 0.00 130,129.04 50.0% TRANSFERS OUT 1,739,031.00 1,120,480.11 0.00 618,550.89 64.4% TOTAL LOW/MOD TAX 10,364 411.00 2,897,306.53 0.00 7,467,104.47 28.0% LOW/MODERATE BOND FUND PERSONNEL 0.00 0.00 0.00 0.00 0.0% SERVICES 0.00 0.00 0.00 0.00 0.0% REIMBURSEMENT TO GEN FUND 0.00 0.00 0.00 0.00 0.0% HOUSING PROJECTS 0.00 0.00 0.00 0.00 0.0% TRANSFERS OUT 1,660,734.65 857,021.12 0.00 803,713.53 51.6% TOTAL LOW/MOD BOND 1,660 734.65 857 021.12 0.00 803 713.53 51.6% 23J 029 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO 2• DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BOND INTEREST INTEREST CITY ADVANCE INTEREST - ERAF LOAN PASS THROUGH PAYMENTS TRANSFERS OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL SERVICES ECONOMIC DEVELOPMENT ACTIVITY REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: PERSONNEL SERVICES LQ HOUSING PROGRAM UNDERGROUND UTILITY ASSESSMENT ASSESSMENT SUBSIDY PROGRAM REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL LOW/MOD TAX LOW/MODERATE BOND FUND PERSONNEL SERVICES REIMBURSEMENTTO GEN FUND TRANSFERS OUT TOTAL LOW/MOD BOND 07/01/2000 - 12/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 88,770.00 4,848.70 0.00 83,921.30 5.5% 155,531.00 154.834.00 0.00 697.00 99.6% 432,732.75 300,659.55 0.00 132,073.20 69.5% 479.283.00 314,641.50 0.00 164,641.50 65.6% 0.00 0.00 0.00 0.00 0.0% 4,142,833.00 0.00 0.00 4,142,833.00 0.0% 152,668.00 0.00 0.00 152,668.00 0.0% 5,451,817.75 774 983.75 0.00 4,676,834.00 14.2% 6,000.00 2,195.94 0.00 3,804.06 36.6% 98.626.00 38,169.89 0.00 60,456.11 38.7% 118,000.00 3,500.00 0.00 114,500.00 3.0% 175,184.00 87,561.96 0.00 87,622.04 50.0% 2,559,026.00 214,305.15 0.00 2,344,720.85 8 4% 2,956 836.00 345 732.94 0.00 2,611,103.06 11 7% 6,000.00 2,195.95 0.00 3,804.05 36.6% 492,473.00 84,409.09 0.00 408,063.91 17.1% 1,575,800.00 27,897.38 0.00 1,547,902.62 1.8% 250,000.00 13,864.73 0.00 236,135.27 5.5% 200,000.00 30,966.13 0.00 169,033.87 15.5% 366,179.00 183,089.46 0.00 183,089.54 50.0% 1,480.972.00 313,842.40 0.00 1,167,129.60 21 2% 4,371 424.00 656 265.14 0.00 3,715,158.86 15 0% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.00/0 0.00 0.00 0.00 0.00 0.0% 2:3 T4'yl 4 4Q" COUNCIL/RDA MEETING DATE: February 6, 2001 Consideration of "Gamby" Distribution Plan As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: 1 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City has budgeted $13,225 (plus shipping and applicable tax) for the design, manufacture and delivery of 2,500 stuffed Gambys. The City may be able to recoup a portion of those funds through the sale of Gamby to the general public. If the City Council directs staff to purchase gift packaging, the cost estimates for 2,500 units will be as follows: 4 x 8 Cardboard tube with two end caps ..................... $1.04/each Cardboard/shipping box ................................. $.85/each GiftBox ............................................ $.95/each Gamby Insertion & Packaging ......... up to $1.25/each (depending on option) The above pricing is for materials and labor from the company that we have contracted with to supply the Gamby; alternatively, staff could administer the packaging of Gamby into the boxes/tubes and although there would be staff time involved, there would not be an outside payment for the insertion and packaging costs. Staff would recommend charging the packaging costs to AB939 funds (#101-402-605-542) because of the recycling component of Gamby. None. 237 On November 21, 2000, the City Council approved a plan to purchase Gamby stuffed animals to use as a marketing tool and to encourage recycling. The Council also concurred on asking staff to address issues related to use by children of Gamby (and the materials of which it is comprised) and to develop a "distribution plan." Gamby Safety Warning and Materials: According to the company that the City contracted with for the production of Gamby, a fabric tag is sewn on to the bottom portion of Gamby with the following words inscribed on it: "Not recommended for children under three" The City Attorney's Office reviewed and approved the disclaimer. Regarding Gamby's production materials, its inside materials are comprised of pellets made from recycled plastic. There will be an informational tag around Gamby's neck that will be printed on recycled paper using soy ink. The outer shell is comprised of new material. Distribution Plan: The City Council authorized the purchase of 2,500 Gambys. Staff recommends that the distribution plan include both the sale (2,000 units) and free distribution (500 units) of Gamby. Free distribution would include taking Gamby to economic development trade shows, sending it out as a gift, and other civic pride purposes. The City will need to apply for a sellers permit through the State Board of Equalization and collect sales tax (or account for sales tax if paid by the City). Staff would recommend a sales price based on total costs for Gamby (approximately $5.25 each plus packaging costs, if any) plus a nominal markup. Alternatively, the City Council could choose to sell Gamby for a nominal charge, recouping some, but not all costs. Packaging Option: Gamby, as ordered, will come wrapped in a plastic bag, folded over and bulk packed. Staff asked the contractor working on this project for a price to have Gamby placed in various packaging. materials. Those prices are indicated within the Fiscal Impact section of this staff report (approximate additional cost per Gamby of $1.00). Staff is seeking Council input/interest in purchasing shipping/gift enclosures for Gamby. There may be some storage issues if Gamby comes in a box. Alternatively, 238 staff could purchase boxes and assemble them as the Gambys are sold. Bulk packed Gambys will require less room than ones pre -packed in gift boxes. The Council may wish to direct staff to purchase City of La Quinta decals/stickers to place on the gift boxes. The Council may also wish to discuss adding the expense of any packaging (and any markup) to the final cost of Gamby. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a distribution plan for Gamby, including the sale of Gamby at a nominal cost of $5.00 without additional gift packaging; or 2. Approve the sale of Gamby at a price sufficient to recoup costs with or without gift packaging (i.e. approximately $7.00-8.00); or 3. Provide staff with alternative direction. Respectfully submitted, Britt W. Wilson, Management Analyst City Manager's Office G:\MVData\WPDoca\CITY COUNCIL\CCSTFFGAMBY 02-06-01-pd Approved for submission by: Thomas P. Genovese, City Manager 239 Tit!t 4 4 Q" AGENDA CATEGORY: (f BUSINESS SESSION: b COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: ITEM TITLE: Consideration of a Request for Proposals STUDY SESSION: to Provide Street Sweeping Services PUBLIC HEARING: Authorize staff to distribute a Request for Proposals (RFP) (Attachment 1) for providing Street Sweeping Services. There is $9,100 available for these services in Public Works Street Maintenance, Street Sweeping (Account No. 101-453-621-616). Based on an estimated cost of $18.00 per curb mile, and the estimated time of contract implementation, the Engineer's estimate to provide these services for the remainder of Fiscal Year 2000/2001 is $7,020. The breakdown is as follows: City Council Authorization for RFP February 6, 2001 City Council's award of Contract March 6, 2001 Contract start date April 2, 2001 30 curb miles @ $18.00/curb mile = $ 540.00 $540 X 13 weeks = $7,020.00 Therefore, sufficient funding is available to support this recommendation. The referenced services are funded by the General Fund. Therefore, under the Charter City status, the City is not mandated to pay prevailing wage rates. Depending upon the proposal results, the City may realize a cost savings in this area. 240 TAPW DEPT\COUNCIL\2001 \01 0206b.WPD Prior to the implementation of the City's in-house Street Sweeping Program, the City utilized contract street sweeping services. From Fiscal Year 1990/1991 to the implementation of the City's In-house Street Sweeping Program, the City utilized five (5) different Street Sweeping Contractors. City streets were each swept once every two weeks. In each case, the level of services rendered did not meet City standards. As a result, contracts were either not renewed or they were terminated. In an attempt to provide enhanced services at less cost, City staff investigated the feasibility of providing street sweeping services in-house. During the May 6, 1997 City Council Meeting, the City Council approved the implementation of a six (6) month In-house Street Sweeping Pilot Program. The Pilot Program provided street sweeping services utilizing a rental sweeping unit (Tymco 600 Regenerative Air) and a temporary employee for twenty-six cycles beginning July 1, 1997. City streets were swept weekly. Given the success of the Pilot Program, during the November 18, 1997 City Council Meeting, City Council approved the implementation of the City's In-house Street Sweeping Program. At that time, there were approximately one hundred and seventy five (175) curb miles within the City limits. This amount included center median curbs. Of the 175, approximately 45 were swept by Sunline as part of the Regional Street Sweeping Program. The remaining 130 were swept in-house. Under normal conditions, the City's sweeper can service approximately 25 curb miles per day; however, weather conditions, such as wind storms, can reduce the amount of curb miles swept per day significantly. Routine maintenance and repairs of the street sweeper also impairs the regular schedule. City staff is presently completing street sweeping operations on 141 curb miles of streets. This number will continue to increase due to the City's development. Under normal conditions, the City can only sweep approximately 125 curb miles per week. When the valley experiences high winds or the street sweeper is out for service due to routine maintenance and/or repair, the City's sweeping schedule falls further behind. In an effort to ensure weekly sweeping schedules are completed, staff is proposing to sub -contract street sweeping services for all of the residential areas located north of Highway 1 1 1 (Attachment 2). There are approximately thirty (30) curb miles in this section. Weekly services to this section of the City could be completed in three days and scheduled to coordinate with Waste Management's trash schedule. In addition, the Contractor will be available to cover other areas of the City which may from time to time not be serviced due to the routine maintenance and/or repair of the City's street sweeper. 241 TAMD EPT\CO U NC IL\2001 \01 0206b.WPD 002 Contract specifications will require the Contractor to allow City staff to inspect the equipment to be utilized prior to the award of contract. In addition, the equipment provided by the Contractor shall be capable of servicing the City's dry -well and catch - basin facilities located within the areas swept under this contract. The alternatives available to the City Council include: Authorize staff to distribute a Request for Proposals (RFP) for providing Street Sweeping Services; or 2. Do not authorize staff to distribute a Request for Proposals (RFP) for providing Street Sweeping Services; or 3. Provide staff with alternative direction. Respectfully submitted, /,//,-W /, I � �, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: [,-,Thomas P. Genovese, City Manager Attachments: 1. Request for Proposal 2. Map of referenced area 2 4 h9w T1PWDEPT\COUNCIL\2001 \01 0206b.WPD 11-D03 CITY OF LA QUINTA REQUEST FOR PROPOSALS TO PROVIDE MECHANICAL STREET SWEEPING SERVICES The City of La Quinta requests proposals from qualified professional street sweeping companies to provide street sweeping services. 1. Services Requested Furnish all necessary materials, equipment, labor, and incidentals as required to perform street sweeping for the above stated project. The work involved shall include the mechanical and/or manual sweeping of all curbed flow -lines, including all cross gutters, located within the specified areas including, but not limited to, streets and center median islands. The areas to be swept consist of all designated streets located within the City of La Quinta, north of Highway 111. 2. Agency Approval A. Consultant will submit a list of the years made, makes, models type of equipment to be utilized for providing these services, and/or other necessary documents to City to obtain approval. B. Based upon comments received from the City, consultant will develop a weekly sweeping schedule. C. Staff approved Proposals will be submitted to the La Quinta City Council for review and Comment. Consultant will be expected to prepare any necessary supporting documentation. D. Based upon comments received from the City Council, consultant may be required to make additional corrections to the Plans, Specifications, and Estimates (PS&E). 3. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultant's name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before February 27, 2001. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Danny R. Johnson, Maintenance Manager City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 243 TAMDEPT\STAFFJohnson,D\streetsweeping\RFP.WPD 005, Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub consultants. (2) Consultant's and sub consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting April 2, 2001, as the start date. The La Quinta City Council meets the 1st and 3rd Tuesday of each month. The project schedule should include all approvals expected during the project period. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. 244 TAPWDEPT\STAFFUohnson,D\streetsweeping\RFP.WPD 0 0 6 4. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 245 OT:TWDEMSTAFFVohnson, D\streetsweeping\RFP.WPD j CITY OF LA QUINTA REQUEST FOR PROPOSAL PROVIDE MECHANICAL STREET SWEEPING SERVICES The following is a summary of costs to provide the services outlined in the Request for Proposals. Preparation of the Plans, Specifications, and Estimates Proposed Cost 1. Cost per curb mile swept $ Prime Consultant Date Signed N T,\PWDEPT\STAFFUohnson, D\streetsweeping\RFP.WPD () 0 8 ATTACHMENT 2 247 0Q9 T4tq4 4 Qu&M AGENDA CATEGORY: BUSINESS SESSION: 9 COUNCIL/RDA MEETING DATE: February 6, 2000 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Consideration of a Request from the Mountain Conservancy to Select Two Council Members in Conjunction with Staff to Meet with the U. S. Fish and Wildlife Service, State Department of Fish and Game, Mountain Conservancy, and CVAG to Discuss issues Relating to the Bighorn Sheep. RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Staff is requesting the City Council select two Council Members to meet with U. S. Fish and Wildlife Service, State Department of Fish and Game, Mountain Conservancy, and CVAG, and appropriate staff to discuss issues relating to the Bighorn Sheep. Staff is requesting a meeting during the week of February 12", or after. Please provide some dates for staff to use to set up the meeting. Respectfully submitted, Orry Herman ommunity Development Director Approved for submission by; 248 Thomas P. Genovese, City Manager CCJH.00a DEPARTMENT REPORT: I —A c&t,, 4 ' w5 OF T 9 TO: The Honorable Mayor and Members of the City Council ,�(y� FROM: Britt W. Wilson, Management Analyst, City Manager's Office 'ew . DATE: February 6, 2001 RE: Department Report - Marketing Committee Status Report At the July 5, 2000 meeting, the Council authorized staff to attend an exploratory meeting with representatives from the Chamber of Commerce and KSL regarding the formation of a marketing committee and to report back at the July 18, 2000 City Council Meeting. At the July 18, 2000 meeting, the Council authorized "staff to continue meeting informally with the Chamber of Commerce, KSL and other interested parties to discuss marketing strategies and to report back to Council after the end of the year." Staff and representatives from KSL and the Chamber have met four times with the most recent meeting being held on January 11, 2001. The meetings have served primarily in an information gathering/sharing capacity. Issues that have been discussed include: media and marketing plans, weather station (see below) and other marketing items. Regarding the weather station issue, staff has continued to explore the matter and has had discussions (both inside and outside the framework of the Marketing Committee) with KSL, the Chamber, and at staff level. The private weather company that originally made the proposal to the City (Widespread Weather/AnythingWeather.com) has made another proposal but this time directly to the Chamber (Attachment 1). This latest proposal was discussed at the January 1 1 th Marketing Committee meeting and Valerie Smith, Executive Director of the Chamber, indicated that the matter was scheduled for discussion by the Chamber's Executive Committee. Staff discussed potential weather station sites with the Committee, including City Hall, the new Civic Center campus (when completed) and KSL golf properties. Mr. Yavanian, representing KSL, indicated he would be open to further discussions regarding KSL locations, but no commitments were made. 249 Following the Marketing Committee meeting, Ms. Smith advised staff that the Chamber Executive Committee, due to time constraints, was unable to discuss the weather station concept. They have rescheduled the matter for discussion at their February 20, 2001 meeting. If the Executive Committee ultimately decides to make a recommendation on the weather station proposal, the Chamber Board could consider it at their February 27, 2001 Board meeting. In the meantime, staff will continue to explore weather station options. If the weather station/web camera were to be located in the future expansion area of the civic center campus, it may be beneficial to plan for that eventuality prior to, or during the pending construction. In the meantime, staff is proposing to install a weather "flashcard" that will allow visitors access to weather reports utilizing data obtained from the National Weather Service, or some alternative weather provider. The flashcard would be similar to the weather flashcard currently displayed on the Chamber of Commerce's website (Attachment 2). Staff will continue to keep the City Council apprised of developments in regards to the weather station and related matters. Attachments: 1. AnythingWeather.com letter proposal to Chamber 2. Chamber of Commerce home page with weather "flashcard" G:\MyData\WPDocs\CITY COUNCIL\DEPARTMENTREPORTMARKETING COMMITTEE 02-06-01.wpd 250 002 Jan-03-01 12=53P LQ Chamber of Commerce 760 564 3199 ATTACHMENT 1 n9ihing Death m '00 DEC 34 ply 12 23 "Arrvtirne. Rain or Shine." CITY OF Li'; UIN TA CITY t.iAi` dGEr;'S OF F10E La Quinta Chamber of Commerce Valerie Smith, Executive Director 78-371 ]1WY 11 1 La Quinta, CA 92253 December 28, 2000 Dear Valerie, Post -Ito Fax Note 7671 ante �'g R To 1r4 M From i 6/ COAX'pt i nt c". Phnno 8 7^ / �r Phone u~l�I 1:! Fax# _ma Fax9 "thank you f'or taking the time to speak with me regarding our complete weather service. My company, Widespread Weather Services has partnered with Skyview Weather in Colorado to bring AnythingWeather Communications to the pinnacle of site -specific weather information on the interact. Our business model is to provide accurate, site -specific weather information to cities that dig not have localized weather information. Using a centralized weather station our company will setup for the City of Lit Quinta, we will build custom weather pages for local resorts, golf courses, hotels, tourist agencies, and other l.a QUirua businesses that would like to have site -specific weather information on their website. Local businesses can use this information to maximize their marketing power and increase revenues as a result. We will also establish relationships with local wcbsite travel guides to direct Potential customers to our clients. Establishing a weather station with the La. Quinta Chamber of Conuncree will allow us to have site - specific weather information with it neutral location, rather than using a business location, such as PGA West. This will allow us to use one weather station, instead of installing a weather station far each client in La Quinta. Of course, this also allows us to minimize the cost to our clients for our complete weather services. 17he following information provides exactly what our company is prepared to offer the La Quinta Chamber of Commerce. We believe this free service will oficr the City of La Quinta residents, businesses, and visitors a valuable service that is not available anywhere. I also provided an example of the service agreement we provide clients including our current prices. I can he reached at 760-345-9789 with any questions and I look forward to hearing from you soon'. Best wishes Gregg Potter CEO AnythingWeather Communications, Inc. 251 01-03-01 12:12 RECEIVED FROM:760 554 3199 004 P-01 Jan-03-01 12:53P LQ Chamber of Commerce 760 564 3199 P.02 Details of AntthingWeather's FREE Offer to the La Quinta Chamber of Commerce for Site -Specific Weather Information 'Thank you for taking the time to review our Plan to provide the City of La Quintawith site -specific weather information at no cost to the chamber or to the City of La Quinta. We are very interested in this relationship because La Quinta currently has no source for site -specific weather information_ We have 15 years of weather expertise in the private weather industry, which makes our company the most reliable, accurate, and dependable source of weather information and forecasts around. This complete package of weather information will provide benefits ranging from marketing the city of La Quinta worldwide to providing a public service f'or resident,,, guests, and potential homebuyers. What our free offer for the i.a Quinta Chamber of Commcrcc includes: • Complete weather station, including hardware. • Weather station software, which collects and sends data to our database. Station setup and support of all equipment and software. Our exclusive weather flashcard (banner) for the Chamber websit.e. Our weather flashcard provides the current temperature, relative humidity, and winds from the C:hamber's weather station. Clicking on the flashcard links to our complete La {Quinta weather site including historical information, averages, and the exclusive La Quinta 5-day forecast generated by our meteorologists specifically for La Quinta. What we need the Chamber. or City of La Quinta to provide: • A power source within 50 feet of the weather station (Preferred location would be the Civic Center.) • A telephone line OR access to a direct connection (DSL, cable modern) to the internet within 50 feet of the weather station location - What The backbone of our established companies, Widespread Weather Services and Skyview Weather, over the past 15 years has been providing custom weather information to clients such as the City of Denver, 7- Eleven Corporation, the Vintage Club, and over 30 golf courses in Colorado. AnythingWeather Communications is our new internet-based business, which fills a weather niche by providing site -specific weather information to cities that have no localized weather data. La Quinta is one of those cities needing weather data and AnythingWeather is here to bring your site -specific weather information to anybody and everybody who wants it —FOR FREE! __.. 252 01-03-61 12:12 RECEIVED FROM:760 564 3199 P.02 005 Jan-03-01 12:54P LQ Chamber of Commerce 760 564 3199 P.03 Benefits of Our Weather Service to the City of La Quinta and your Chamber of Commerce • Site•specific current weather, conditions 24 hours a day, 7 days a week. Our weather sensors are highly accurate and our friendly staff of meteorologists and technicians maintains each data feed to assure 100% operation on the web_ • AnythingWeather will offer discount It ..Chamber members. Any business in La Quinta that signs up for a complete weather website using the La Quinta Chamber's weather data will receive a discount for our services_ • Worldwide marketing opportunities. Chamber can use the current and historical weather conditions as reported in La Quinta to attract new residents and businesses to the city. • Professional 5-day forecast updated. daily by our staff of, meteorologists. La Quinta's 5-day forecast will be generated specifically for the City of La Quinta using your localized weather conditions and will not be a generic forecast for the entire Coachella Valley (completion expected January 8, 2001.) • La 0 uinta's complete weather solution _.includes our exclusive _Weather FlashCardT"". Our Flashcard reveals a real-time snapshot of your site -specific weather conditions and can be placed on the Chamber of Commerce website_ Flashcard will link to the complete weather website of active Chamber members who sign up for our service_ • Provides incentive for local non-members to become _members of the Chamber of Commerce. Since your Flashcard will only link to current Chamber Member's weather pages, non-members may become members for the advantage of having the Chamber's Flashcard link to their complete weather page. • Complete site -specific archive of weather information far into the future. Among other reasons, this allows you to publicize average temperatures, weather records, and other localized weather information to increase your offerings related to the specific climate in La Quinta. • A.nythingWeather ..will_increass Chamber's visibility) by signing up new clients throughout La Quinta. We will continue to market our complete weather services to La Quinta businesses and build custom weather pages using the weather information from the La Quinta weather station. Every new client we sign-up that uses the city weather data will recognize the Chamber of Commerce as the "Weather Station Location", including a link to the Chamber website. Please give us a cal I for more information: 800-845-0383 253, 01-03-01 12:13 RECEIVED FROM:760 564 3199 P.03 006 Jan-03-01 12:54P LQ Chamber of Commerce 760 564 3199 P.04 AnythimMeather"'M Weather Station Agreement "A complete weather svluiion _ for your website " Install Date: Start Date: 1. Client Information Company: Contact Person_ Title: _ E-Mail: — — Address: — City: _... State: Lip:_ Phone: _ Fax: 2. Service Packages (monthly) (check 0110 Silver Package ($149) — includes complete customized weather website using Deal weather data from weather Station not located on premises. Weather rlashcard and still image for weather website ah;o included. Gold PackRep ($199) — includes Silver Package along with either a live web camera or virtual tour and privatized weather rage to maintain your current websites look and feel. Platinum Paeka a ($299) includes Gold Package thong with the complete setup and maintenance of a weather station on -location- Allows for truly site -specific weather conditions, separating your business from anybody else using either NWS weather data or our "neutral" weather station location. Where will your exclusive "Weather Flashcard" he located? 3. Billing Information a, phone line provided by Client: YES b. Billing increment: Quarterly C. Billing type: I I Purchase order 4 fl Bill me later I i Credit card purchasc Number:_,_._-, 4. Total Monthly Fee: $ NO (Additional monthly cotton. fcc applies) Annually (5% discount applies) EXP. 'rertns and Canditioas You agree to pay the fees quaincrly or annually when invoiced. After (30) days we can ass-nss u lute charge of IIP1/n- If quarterly billing is checked above, this subscription is billable quarterly in advance. If annual billing is Checked above, this serviec will 1* billed annually in advance. !f we receive written notice lium you thirty (.30) days in advance of the unnuul agreement date we will cancel services and remove the weather station fnithe f.Alnwiug, yu;t- Otherwise. this. agreement will renew- for the following one-yof period, This weather slaliun and arrviee is provided by AnylhingWeather Communications, Inc. (provider) exclusively to the client and is not for redistribution. Weather is an act of nature. Provider has no rmponsihility or liability whatsoever to the lls7 or any other person or entity, parties and non-parties alike, tar any iucunsistency. iMICU acy or omission for wolher prtttieted or depicted, relotncd or occurred. However, provider will make every eRort to ensure. the information and data provided is the most accurate Lind reliable possible. The above wradrer data is fur distribuliun ter the oliu+l n.uilerl abn..0 and any additifins I redisirihiainn of the data or links to the data, except through "Weather F1ashCards will not be allowed. Provider is not responsible for damage to the Weather slaliun, including, but not limited lu lightning NIriko, vandalism, then, hailstorms, nanrral disasters, and Other acts ofGnd. if lightning strikes, vandalism, theft, hailstorms, natural disasters, and other aas ofGud make weather slaliun inupendim clienl Inusl v .placc all necessary pans to have service rrcstablished. Signing constitutes acceptance of all terms and conditions: - Autl,orize,l Signature 254 01-93-61 12:13 RECEIVED FROM:760 564 3199 P•04 007 La Quinta Chamber of Commerce - The Gem of the Desert - (760) 564-3199 ATTACHMENT 2 Have you joined the La Quinta Cham ber? A paradise and oasis at the center of a desert mecca of world class activities, events, and business and recreational opportunities, the La Quinta Chamber is well positioned to fulfill their Mission Statement... 'Promoting and enhancing business growth, civic well- being and a sound qua/ity of/ife'; Exciting Upcoming Chamber Events • January 24th - Mixer at Lake LaQuinta Inn 5:30 p.m. • Mainstreet Marketplace Schedule: (New location - Fritz Burns Park) Click here to view video clip from December. o February 2 o March 2 o April To view photographs from recent chamber events, click here. La Quinta, CR Reported by Thermal,CH Fair Click :or Tue Jan 16 12:10 pm PST forecast Temperature: 59°F/15°C Humidity: 32% Barometer: 30.01in/1017mb Winds: NW at 15mph/24kph wIN Now you can TM"W%4WMT , ONLINE! LMEM19 Click here kk GOAGMIA "EAU'' 255 DEPARTMENT REPORT: 3- A FEBRUARY 12-18 FEBRUARY 20 FEBRUARY 22 CITY COUNCIL'S UPCOMING EVENTS BOB HOPE DESERT CLASSIC CITY COUNCIL MEETING CULTURE IN THE COURTYARD MARCH 2 MAINSTREET MARKETPLACE MARCH 6 CITY COUNCIL MEETING MARCH 20 CITY COUNCIL MEETING MARCH 22 CULTURE IN THE COURTYARD APRIL 3 CITY COUNCIL MEETING APRIL 6 MAINSTREET MARKETPLACE APRIL 17 CITY COUNCIL MEETING APRIL 26 CULTURE IN THE COURTYARD MAY 1 CITY COUNCIL MEETING MAY 15 CITY COUNCIL MEETING MAY 21-23 INrL COUNCIL OF SHOPPING CENTERS SPRING CONVENTION - LAS VEGAS z5f; February 2001 Monthly Planner 1 2 3 January March S MT W T F S S MT W T F S 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 x4 5 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Council Energy/Envi- Meeting Sniff 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 5:30 PM Invest- Commission 12:00 PM CVAG 7:00 PM Plan- ment Advisory Transp-Perkins ning Commis- Board 6:00 PM League Calif. Cities sion Meeting Riv.Div. Ri 7:00 PM Commu- �) nity Services Valentines Day Commission 18 19 20 21 22 23 24 Presidents 9:00 AM CVB- 9:00 AM Day Henderson LAFCO- (City Hall 2:00 PM City Henderson Closed) Council Meeting 25 26 27 28�. 5 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG x 1 Exec Com-Pena ning Commis- Human/Com- . sion Meeting Adolph, 4:00 PM DRRA . ,_ ` '7 Airp-Henderson on 1/30/2001 7 Printed by Calendar Creator Plus March 2001 Monthly Planner 1 2 3 12:00 PM 7 February April Mayors Lunch S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 4 5 Y 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Council Energy/Envi- Meeting Sniff 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 5:30 PM Invest- Commission 12:00 PM CVAG Transp-Perkins 7:00 PM Plan- ment Advisory St. Patrick's 6:00 PM League ning Commis- sion Meeting Board Day of Calif. Cities- Riv.Div. 7:00 PM Commu- nity Services Commission 18 19 20 21 22 23 24 9:00 AM CVB- 9:00 AM Henderson LAFCO- 2:00 PM City Henderson Council Meeting 25 26 27 28 29 30 31 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG Exec Com-Pena ning Commis- Human/Com- sion Meeting Adolph 4:00 PM DRRA Airp-Henderson Printed by Calendar Creator Plus on 1/30/2001 4' 0 v April 2001 Monthly Planner 1 2 3 4 5 6 7 2:00 PM City 10:00 AM ALRC Council Meeting Daylight Savings Time Begins 8 9 10 11 12 13 14 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Public Safety- Mosquito Pena Energy/Envi- Perkins Abate. -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG Transp-Perkins 7:00 PM Plan- ment Advisory 7:00 PM Cultural ning Commis- Board Arts Commission 6:00 PM League sion Meeting of Calif. Cities- Riv.Div. 7:00 PM Commu- nity Services Commission 15 16 17 18 19 20 21 Easter 9:00 AM CVB- 3:30 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 22 23 24 25 26 27 28 7:00 PM Plan- 12:00 PM CVAG 9:00 AM ning Commis- Human/Com- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 29 30 6:00 PM CVAG- Exec Com-Pena •. s*� March May, a` S M T W T F S S M T W T F S n " 1 2 3 1 2 3 4 5 J 4 5 6 7 8 9 10 6 7 8 9 10 11 12 Ax 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 -' 25 26 27 28 29 30 31 27 28 29 30 31 r= g WA V� Ai "YfiW �W `nrer6.e .+ Printed by Calendar Creator Plus on 1/30/2001 259 �(T DEPARTMENT REPORT: 5—a �a� Q•cy� 4 U - W 1111r � 5 G� OF I1�� TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR FEBRUARY 6, 2001 REPORT ON REQUESTED JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION Staff is requesting a date to schedule a study session to review and discuss the General Plan, Goals and Policies, and Land Use Alternatives. We would like to schedule the meeting for the week of March 5th and expect the session to last approximately four hours. The study session would be a joint meeting with the Planning Commission and City Council. Staff is requesting possible dates to conduct this meeting. 20 DEPARTMENT REPORT: TO: Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineery DATE: February 6, 2001 SUBJECT: Public Works/Engineering Department Report Cliffhouse Sidewalk Request During the October 3, 2000 City Council Meeting, Richard Boudreau, the owner of the Cliffhouse Restaurant, addressed the City Council regarding installing a sidewalk on the north side of Highway 1 1 1, across from the Vons Shopping Center, between the Point Happy Development and the Cliffhouse Restaurant. The City Council requested staff to investigate this issue with Mr. Boudreau. During the November 7, 2000 City Council Meeting, the City Council reviewed a Public Works/Engineering Department Report regarding the above referenced subject. Included as Attachment 1 is a copy of the November 7, 2000 Public Works/Engineering Department Report - Cliffhouse Sidewalk Request. The City Council directed staff to meet with representatives of the Cliffhouse Restaurant and the Point Happy Development to discuss the concept. On January 5, 2001, a meeting was conducted in regard to the above referenced subject with the following in attendance: Richard Boudreau, Cliffhouse Restaurant Richard Wilkerson, Managing Member of Madison Development Jerry Herman, Community Development Director Christi di lorio, Planning Manager Chris A. Vogt, Public Works Director/City Engineer Steve Speer, Senior Engineer During this meeting, the concept of a sidewalk adjacent to Highway 1 1 1 on the north side between the Point Happy Development and the Cliffhouse Restaurant was discussed. Richard Boudreau stated that whether a sidewalk was present or not, pedestrians would walk along this area to access the Cliffhouse Restaurant and he felt that it was a safety issue. 261 T"ID e 1111111111 Mr. Boudreau asked what steps were required in order to install the requested sidewalk on the north side of Highway 1 1 1, and what the approximate cost would be. Staff informed Mr. Boudreau that the actual design must be approved by Caltrans, since Highway 1 1 1 and the right-of-way adjacent to Highway 1 1 1 including a portion of the rock is within Caltran's jurisdiction. Therefore, it is unknown what the conditions would be or the cost. Caltrans may require a guard rail with a 6' sidewalk and a barrier to protect the pedestrians and street from rock slides. Caltrans may also require that the rocks be cut back and stabilized; however, this is all speculation. City staff has discussed this project with Caltrans. One representative of Caltrans stated that her office would not oppose the project if the City were in favor of it; however, with the number of layers of Caltrans responsibilities and offices, this may or may not be the final Caltrans position. Therefore, the first step required would be the application to Caltrans for a sidewalk. Mr. Boudreau asked if the City would complete the project or if it was the developer's responsibility. Staff informed Mr. Boudreau that a sidewalk in this area is not within the City's CIP and has not been budgeted. Mr. Boudreau stated that he would talk to a number of the City Council Members in order to determine if there was support. At the beginning of the meeting, Mr. Wilkerson did not state objections to the sidewalk; however, he stated concern with public safety and did not want a sidewalk to encourage the public to walk along Highway 1 1 1. Mr. Wilkerson stated that he felt the pedestrian/bike path around the north side of the rock, as required by condition, would connect the properties more safely. The Cliffhouse Restaurant was conditioned upon approval to pay for a share of the "Riverside County Bike Path" around the north side of the existing rock between the Cliffhouse Restaurant and the Point Happy Development. Point Happy Development was also conditioned to pay a portion for the construction of the bike path. When the conditions were established for the Cliffhouse Restaurant and the Point Happy Development, they were specific that the access around the north side of the rock was for a bike path. At the end of the meeting, Mr. Wilkerson and Mr. Boudreau were both asked if they supported the sidewalk. Mr. Boudreau stated that he feels a sidewalk placed on the north side of Highway 1 1 1, south of the existing rock, would make the area safer. Mr. Boudreau believes that pedestrians will walk along the north side of Highway 111 regardless of the presence of a sidewalk. Mr. Wilkerson stated that he was not in support of a sidewalk at the location suggested by Mr. Boudreau and, if the sidewalk were to be put in place against the Point Happy Development objection, then the Point Happy Development would seek indemnification from the City and State for all lawsuits that may arise due to any accidents caused by the sidewalk. 262 002 R DEPARTMENT REPORT: I-A- T4ht 4 v(Pa" TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer C�O� DATE: November 7, 2000 RE: Public Works/Engineering Department Report - Cliffhouse Sidewalk Request During the October 3, 2000 City Council Meeting, Mr. Richard Boudreau of the Cliffhouse Restaurant, requested the installation of a sidewalk along the north side of Highway 1 1 1 from the western end of the Point Happy project to the entrance to the Cliffhouse Restaurant. City Council requested staff to investigate this issue with Mr. Boudreau. The following are the results of that investigation: On April 25, 2000, the Planning Commission conducted a Public Hearing for establishing conditions on the Specific Plan for the Point Happy project. During that Public Hearing, the Planning Commission briefly discussed a sidewalk connecting the Point Happy project with the Cliffhouse Restaurant. The Planning Commission did not condition the developer of the Point Happy project to construct the sidewalk since it was offsite and members of the Planning Commission were not convinced that a sidewalk connecting the two sites would provide a safe condition. The applicant indicated a preference for the area to be fenced off. Included as Attachment 1 is a copy of the minutes from the April 25, 2000 Planning Commission Meeting. The sidewalk issue was addressed under Notes 15, 23, 27, 28, and 33. On June 20, 2000, the City received a letter dated June 16, 2000 from Mr. Richard Boudreau in regard to the above referenced subject. Included as Attachment 2 is a copy of Mr. Boudreau's June 16, 2000 letter to the City. During the week of July 17, 2000, City staff had a brief conversation with Mr. Boudreau regarding his concern. According to Mr. Boudreau, he requested that is Caltrans place a sidewalk along the Highway 1 1 1 corridor connecting the new Point Happy development and the Cliffhouse Restaurant property. Mr. Boudreau stated 263 that Caltrans representatives informed him that the sidewalk was not a Caltrans responsibility. _ 004 T:\MD E MCO U NC I U2000\001107 a. wpd On July 21, 2000, City staff contacted Ms. Diana Barich of Caltrans District 8. Ms. Barich is the Division Chief, in charge of operations and permits for Caltrans. Ms. Barich stated that Caltrans is not in the position to install sidewalks along Highway 1 1 1. Ms. Barich further stated that if the property owners or developer wish to place sidewalks, they would have to have plans approved by Caltrans and obtain a permit from Caltrans for the installation. After the October 3, 2000 City Council Meeting, staff contacted Mr. Boudreau and again discussed Caltrans requirements for the sidewalk. Mr. Boudreau informed City staff that a Caltrans representative informed him that the project is not a Caltrans responsibility and would be a City project. On October 11, 2000, City staff contacted representatives of Caltrans District 8. During the conversation, City staff discussed the issue of the sidewalk between the Cliffhouse and the Point Happy Project with a representative of Caltrans Planning Division and another representative of Caltrans Highways and Operations Division. The Caltrans representative from the Highways and Operations Division informed staff that Caltrans had a meeting with representatives of the Point Happy project during the project's approval process. During that meeting, Caltrans discussed the sidewalk between the Cliffhouse Restaurant and the Point Happy development. During this discussion Caltrans stated that they informed the developer that if the City wished to have a sidewalk between the two developments, Caltrans would support it; however, Caltrans would not build it and a Caltrans permit would be required from the developer. Prior to obtaining a Caltrans permit, the developer must have a registered engineer complete the design for the sidewalk which would ensure the safety of the pedestrians. This design may also include changes to the crossing of Highway 111 at the Plaza La Quinta traffic signal. Caltrans representatives then informed City staff that the representatives of the Point Happy project informed him it was not in the Point Happy development's interest to build a sidewalk, since the Cliffhouse patrons would utilize the Point Happy parking lot for Cliffhouse parking. Included as Attachment 3 is a copy of Parcel Map 22596. This Parcel Map shows the State right-of-way along Highway 111 and Parcels 1, 2, and 3. Parcel 3 is the area of the Cliffhouse Restaurant, Parcel 2 is the non -buildable parcel which is the large rock hill separating the Cliffhouse from the Point Happy project, and Parcel 1 is the portion of the Point Happy project. As can be seen on Attachment 3, the State right-of-way parallels the centerline of State Highway 111 to the north of State Highway 1 1 1; however, in the area of a large rock (Parcel 2), the right-of-way jogs at an angle to the north for a distance of approximately 86' perpendicular to the north right-of-way line of Highway 1 1 1. It is assumed that this additional right-of-way provides Caltrans with the control over that portion of the non -buildable parcel in order to ensure the stability of the rock face and protect the motorists along State • Highway 111. 264 TAPWDEPT\COUNCIL\2000\001107a.wpd 0 0 V • Caltrans staff has indicated that Caltrans would consider plans if Mr. Boudreau of the Cliffhouse Restaurant wished to install a sidewalk on the north side of Highway 1 1 1 between the Point Happy project and the Cliffhouse Restaurant. Caltrans will require plans that are prepared by a registered engineer, a design that ensures pedestrian safety, and City support. Caltrans would continue to have the liability. Caltrans approval of the plans and a Caltrans permit are required. On October 12, 2000, City staff informed Mr. Boudreau of the discussions with Caltrans. City staff and Mr. Boudreau also discussed conditions placed upon the Cliffhouse Restaurant Development that were established on May 15, 1990. City staff informed Mr. Boudreau of the following conditions: No. 16. Applicant shall improve or bond for his share of street improvements along street frontage of site as required by pending Highway 111 Specific Plan. These improvements may include but are not limited to: a. Landscaped median island b. Curb, gutter, and sidewalks No. 17. Applicant shall participate in the installation of his share of the Riverside County Bike Path along Whitewater Storm Channel as required by the City of La Quinta if deemed necessary. Mr. Boudreau stated he was not aware of these conditions and requested a copy. Staff forwarded a set of the conditions to Mr. Boudreau for his information. Attachment 4 is a copy of the Cliffhouse Restaurant Development Conditions established on May 15, 1990. � 4rl Chris A. Vogt Public Works Director/City Engineer Attachments: 1 . April 25, 2000 Planning Commission Minutes 2. Mr. Boudreau's June 16, 2000 letter 3. Parcel Map 22596 4. Cliffhouse Restaurant Development Conditions 265 T:\PWDEPT\COUNCIL\2000\001107a.wpd 006 ATTACHMENT 1 Planning Commission Meeting April 25, 2000 C. Environmental Assessment 2000-395 Specific Plan 2000-043 Conditional Use Permit 2000-049; a request of Madison/P.T.M. La Quinta, L.L.C., for certification of a Mitigated Negative Declaration of Environmental Impact, approval of design guidelines and development standards for a 72,950 square foot commercial center, and approval for a service station on the northwest corner of Highway 111 and Washington Street. 1. Chairman Kirk opened the Public Hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report,, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked if the Commission was also approving the sign program. Staff stated yes: Commissioner Tyler stated the Specific Plan on page 36 states it is conceptual and yet on page 39 it proposes a very detailed sign program. Planning Manager Christine di lorio stated it is staff's intent to approve the • program and each tenant would submit an application for its own specific sign. 3. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. Mike Peroni, Dudek and Associates, representing the applicant made a presentation of the project. 4. Chairman Kirk asked if there were any questions of the applicant. Commissioner Tyler asked about the huge rock that would be excavated. Mr. Peroni stated the applicant has tried every way to negotiate with Caltrans to resolve the intersection and this is the solution. Commissioner Tyler asked if the rock painting technique was successful. Mr. Peroni stated that in other cities in the Valley it has been successful. 5. Commissioner Butler stated his concerns were the shopping center itself and its tenants and would bring them up later. 6. Commissioner Abels asked- about the entrance on Highway 1 1 1 into the center. Mr. Peroni stated it is due to the type of businesses going into the center. It tends to assist in distributing the traffic through out the center. 269 C:\My Documents\WPDOCS\PC4-25-20.wpd 16 Planning Commission Meeting April 25, 2000 . 7. Chairman Kirk asked if the road bed could be raised any more. Mr. Peroni stated the elevation was raised four feet and swales down to grade and goes back up two feet. If it is made much higher it will be a hazard in its own right. They are still refining the grading plan to reduce the amount of cut. Chairman Kirk, stated there appears to be two apexes of cut. Mr. Peroni explained the cuts. Chairman Kirk .stated it appears the road could be brought in further rather than into the toe of the slope. Mr. Peroni stated that in the back there is a rubble condition where there is a lot of rubble and rock. The thought was to clean this area up and create more buildable space. 8. Commissioner Abels asked if this project was within the Hillside Ordinance requirements. Staff stated the property is not subject to the Hillside Ordinance. • 9. Mr. John Vuksic, architect for the project, stated the style of the project is Spanish colonial and features many elements of that vernacular such as multi pane windows, exposed timbers, stone details and columns, cornice details, smooth plaster and clay the • roofing, etc. The basic colors are off white and adobe with accents of coral, and chocolate and various brownish hues, as shown on the color board. Landscaping will be incorporated into the architecture in the form of pots which provide opportunities for vining over trellis works and covered walkways. There are also opportunities for set in details which provide opportunities for uniqueness for the individual tenants and opportunities for artwork as well 10. Commissioner Tyler stated he likes what is presented but asked about the use of canvas awnings. They are a nice touch, but not conducive to the desert weather. Mr. Vuksic stated the canvas awnings provide a friendly dynamic to the buildings and softens the architecture. Some weathering when looking at Spanish architecture, adds to the look. 11. Mr. Rick Wilkerson, representing the owners Madison TPM LLC stated the owners comprises three people, Pete Thomas Mann, Michael Shovlin and himself. They are all full time residents of the Valley but this is their combined first development in the desert, but several around the Unites States. He is providing this information because they are serious developers who try to bring quality to their developments and hope this project will be s 7 cornerstone of development in La Quinta. In regard to th architecture, these are options offered to the tenants. 009 Planning Commission Meeting April 25, 2000 12. Commissioner Tyler stated the Specific Plan talks about carports; are they intended to be used by the tenants or users. Mr. Wilkerson stated there is one parcel where there will be an office building and carports will be offered for those tenants. 13. Mr. Richard Tate, Tate and Associates, representing Tosco Corporation, a prospective tenant, the service station, stated they had a question regarding the process to make a determination on a public convenience or necessity for the sale of beer and/or wine. Planning Manager Christine di lorio stated the City has no specific requirements, and it is processed through the Alcoholic and Beverage Control (ABC) agency. Mr. Tate states ABC requires that if it is an `over concentrated census district", they will require a finding of convenience or necessity for a Class. 20 license. Community Development Director Jerry Herman stated the City Council has authorized the City Manager to make such a determination. 14. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened it for Commission discussion. 15. Commissioner Robbins stated there is a discrepancies in the Specific Plan and the conditions. The staff report on Figure #5 states the total parking required 388 and Table II of Specific Plan states 379. Staff clarified the' total parking is 379. A condition has been placed on the Specific Plan to clean up these errors. Commissioner Robbins stated that overall it is a good plan. In regard to the area near the mountain there is a sidewalk and it does not lead to the Cliffhouse restaurant and it can be a dangerous situation. Staff stated this area is not a part of their property. Commissioner Robbins stated off -site improvements are required at all times and someone is going to walk from this shopping center to the restaurant and it is going to be a very dangerous situation. He would like to see a condition added requiring the sidewalk. Community Development Director Jerry Herman stated it will require more of the rock to be removed because of the distance of the slope of the rock and potential rock falling on the pedestrians. Caltrans does not allow you to build in a parking shoulder and contains the sewer line. Commissioner Robbins stated he was also concerned about the landscaping. The front has been given careful consideration, but no consideration has been given to what it looks like on the rear side and should b26$ addressed. Figure 10 shows the entrances with a lot of green; is C:\My Documents\WPDOCS\PC4-25-20.wpd 18 01.0 Planning Commission Meeting April 25, 2000 this turf or what? Staff stated that along Highway 111 it will follow the Design Guidelines for Highway 111 which includes shrubbery, Palm Springs gold and turf. Commissioner Robbins asked if the carports would be constructed of steel. If so, he would like a condition that they will not be allowed. Another concern is with the proposed monument signs. They do not match the rest of the center. Also on page 43 of the Specific Plan it states a walkway will be provided from the bus shelter to the medical facilities and it is not mentioned anywhere else. Staff stated the medical office is a typo and not in reference to this project. It would be clarified. Mr. Peroni stated the reference to the medical offices should have been removed and the phrase should be Highway 111. They would have walkways from the bus shelter into the project site. It is on the southeast portion of the project site where the existing bus shelter is being proposed. 16. Commissioner Butler stated he agrees the project is going to be an asset, but he is not happy with fast food operations or the service station aspect. As an example, on the fast food restaurant located • at the northeast corner of the project, the drive through wraps around the outdoor dining. He understands there needs to be restaurants, but the Highway 111 Corridor appears to have its fair share of fast food restaurants. Concern that it will become a sign problem and not the image he would like to have for the people coming into La Quinta. He supports restaurants in this location, but not fast food. 17. Chairman Kirk asked if all the applications were being addressed at one time. Staff stated yes. 18. Commissioner Butler stated the service station with a car wash is not needed when there are two within a block. It is an over -kill for a revenue generation and more congestion in the parking lot. 19. Commissioner Tyler stated he agrees with what has been stated including the additional fast food drive -'through. Also, there are discrepancies between the Specific Plan and staff report. The lighting heights are different; 24 or 21.5 feet. Mr. Peroni stated the maximum height in the Specific Plan is 24 feet. The lighting study was worked with standards that were 21.5 feet on two foot bases. Staff stated the poles are 21.5 on a 2 foot base for a total of 23.5 feet. Commissioner Tyler asked about if this development was a part of the Lake La- Quinta master drainage plan as stated2 6 9 C:\My Documents\WPDOCS\PC4-25-20.wpd 19 O 1 l Planning Commission Meeting Apri125, 2000 on page 21 of the staff report. Staff noted it should state La Quinta Master drainage plan. Commissioner Tyler asked about page 28 staff is recommending only a 20 foot setback on Washington Street; is that what we allowed on the other side of the street? Community Development Jerry Herman stated yes, it is the standard. Commissioner Tyler asked if Condition #23 could be expanded to require the application of turf be required for pads that are not developed. Mr. Peroni stated they would like to use a soil binders, but would work with staff to resolve the issue. Commissioner Tyler asked about the lack of a bus facility on Washington Street adjacent to this project. He asked if there could be a bus turnout near Channel Drive on Washington Street. They have a huge expanse of shared parking, could there be a variation in the surface treatment to break it up. Finally, he too wonders what the intent of the monument sign proposed. Mr. Wilkerson stated they would be willing to revisit the monument sign. 20. Commissioner Abels asked about the sidewalk plan. Mr. Peroni • stated it is on the site and circulation plan. Commissioner Abels stated he is impressed with the architecture and agrees there should be some control over the number of fast food restaurants. 21. Commissioner Tyler stated his concern over street names. There is a curved street that has a potential of two different names at each end. One is Channel Drive off Washington Street and the other is Plaza Drive off Highway 1 1 1. There needs to be some consistency for emergency vehicles and recommends it be Channel Drive. Mr. Wilkerin stated they have not contemplated naming any streets at this time and agrees with having consistency. 22. Chairman Kirk stated he concurs with most of what has been stated. He concurs with the statements regarding the monument signs. Overall it has outstanding articulation and complements the development across the street. However, he is concerned about the uses, fast food restaurants and the Point Happy Rock demolition. If he reduced the buildable area of the lot they could probably reduced the cut and daylighting necessary on that piece of the rock. 23. Commissioner Butler stated he is concerned that all of his issues cannot be resolved. The sidewalk around to the Cliffhouse is aR issue that possible cannot be resolved nor the redesigning of 7 0 site to take less of Point Happy._ 012 CAMy Documents\WPDOCS\PC4-25-20.wpd 20 Planning Commission Meeting April 25, 2000 24. Commissioner Abels stated he did not think the Commission could dictate what uses are allowed if they meet the City's requirements. He believes the Commission should approve the project as submitted. 25. Chairman Kirk asked if the Commission had discretion over uses. City Attorney Dawn Honeywell the City's zoning for Commercial has lists of accepted uses and some require Conditional Use Permits, but fast foods are not one of them. So typically once you have an allowed use, the City does not look any further at the use in regard to zoning. Having said that, there is the argument that when you create a Specific Plan you are allowed to have some flexibility on your usual zoning requirements. However, we have not previously used a Specific Plan in a commercial context to limit the type of uses. 26. Commissioner Abels asked if the sign uses could be controlled. Staff stated yes. 27. Chairman Kirk asked if the applicant would address some of the issues raised such as: a. The monument sign, and b. The access to the Cliffhouse 28. Mr. Michael Shovlin,, one of the owners, stated there is a recorded easement with Caltrans and they will have the final say. Commissioner Robbins stated if it can't be addressed, it can't be, but he believes it is going to create' a safety hazard and if in fact we cannot put a sidewalk in, then maybe staff should look at something to make it more difficult for people to walk between the two. Staff stated that whatever is done is subject to Caltrans approval. Chairman Kirk stated the consensus is not to condition the project, but if staff could explore some options. . 29. Chairman Kirk continued on with the issues raised: C. The carwash issue is no longer a problem as. it appears it will not be built; d. Clarification on the amount of turf to be use; e. Soil binders on the undeveloped properties; f. Break up of the design elements on the hardscape throughout the project. 271 U • C:\My Documents\WPDOCS\PC4-25-20.wpd 21 - _ 013 Planning Commission Meeting • April 25, 2000 30. Commissioner Robbins stated there seems to be a problem keeping the parking lot trees in the planters alive. Therefore we never see mature trees in parking lots and there ought to be a way to get mature trees. g. Landscaping; h. The proposed uses. 31. Commissioners discussed the issue of uses. Commissioner Robbins stated he believes it is a developer decision. Chairman Kirk asked if the drive-thru could be eliminated. Commissioner Robbins stated that would require more parking. Staff stated that if the use required more seating, then more parking would be required. 32. Chairman Kirk stated that if they did not have the drive through, then they would not need as much developable area and could take a look at their circulation pattern and try to move the entry street from Highway 1 1 1 further east and reduce the cut on Point • Happy. Senior Engineer Steve Speer stated this is not a standard 90 degree cross intersection. They have pinched the angle 15 degrees to reduced the amount of cut. They have a 250 foot radius curve now and this is as tight as they. can make the intersection. He has met with Caltrans once and'the applicant has met with them twice. Chairman Kirk stated he was not concerned with the access, but with the area where the road meanders back to the north in the center. i. Articulation and landscaping included along the buildings elevations facing the Channel; j. The use of wood or steel for the carports; k. Bus shelters (TDM); I. Street names to be consistent with those existing; M. The monument sign design; n. Detailed signs plan specific to each tenant or building owner submitted and approved before issuance of sign permit; o. Bike path 33. Mr. Wilkinson, stated that in regard to the monument sign, they will revisit it. The landscaping around pads not used is fine. There • are two serious issues. Community Commercial Zoning, which is the zoning on this site, allows for fast foods with drive through and there are deals already made that make this property viable. 272 You can make fast food restaurants more attractive. The architecture styling of this project requires them to conform to C:\My Documents\WPDOCS\PC4-25-20.wpd 22 01 Planning Commission Meeting April 25, 2000 their architecture style. Once they found out they would be cutting the rock back to the extent Caltrans was requiring them to, they then decided to clean up the back of the rock as it relates to the curved portion. In this area there is a lot of scrub material and small outcroppings and rise up of sand. Once they got the computer graphics, then they felt a more attractive look would be to create the cliff look with the retaining wall and the slight elevations in the road and would be better looking than it is now. The second consideration, and no less important, is when you lay out this type of property, you have to start with one end or the other. They started with the service station user and progressed on to the corner and a fast food user is one of the highest paying users. They are only asking to develop their property economically. As to the sidewalk to the Cliffhouse, in their opinion, it would be better to fence the area off and not allow \ anyone to walk around this area. In regard to the other issues they can resolve them. 34. Community Development Director Jerry Herman clarified the proposed buildings will come back as site development permits for • review and approval by the Commission. 35. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-022 recommending certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-043. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 36. It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2000-023 recommending approval of Specific Plan 2000-043, subject to the Findings and Conditions of Approval as submitted/amended: a. Condition #23: "...The land shall be planted with interim landscaping or provided with other erosion wind control measures including a soil stabilizer/binder approved by the Community Development and Public Works Departments. • b. Condition #31.A.3.: Bike Path shall be consistent with other approvals in the recent past. The developer shall pay the 2 73 prorata share of the Bike Path adjacent to the project site. 1 C:\My Documents\WPDOCS\PC4-25-20.wpd 23 0 ' ,ATTTACHMENT JJN 0� June 16, 2000 Mr. John Pena, Mayor City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 V� Dear yor Pena: In May I carbon copied you and Jerry Herman a letter that was sent to Jim Belty of Cal Trans. The purpose of the letter was to encourage Cal Trans to put a sidewalk in on Highway 111 connecting the new "Point Happy" development and the Clifthouse. This is very much a safety issue. There appears to be some differing of opinions on "who" is responsible for making sure that a safe area is available for pedestrians. Everyone is in aureement that without a sidewalk an accident is inevitable. No one wants this to happen. I am concerned that with no one taking responsibility of the sidewalk the issue might get lost in the big picture of the development. I would appreciate it if you would get back to me after you and.the City planning department have reviewed this issue. Thank you in advance for your assistance in this matter. Sir erely, Richard Boudreau Manager Partner Cliffhouse at La Quinta cc: Mr. Tom Genovese Mr. Jim Belty Mr. Ed Alderson 0 274 2 78-250 Highway 111 La Quinta, C A 92253 Ci6o) 360-5991 r 19 ;7 n F V EEE �I Jj 2�\ r liar 0 0 0 J h a U d W �� J 3 0 N y N �� R• N W o tV w n > w Oo _J6►�r �a < ti h •. I. � Z O 'a S Y8 W � !� < w 0 � ATTACHMENT 3_ ATTACHMENT 4 � W Of COUNCIL MEETING DATE: MAY 15, 1990 AGENDA CATEGORY: ITEM TITLE: PUBLIC HEARING: ACCEPTANCE OF REPORT OF PLANNING BUSINESS SESSION: COMMISSION ACTION ON PLOT PLAN 89-4171 AMENDMENT #1• AMENDMENT TO A PLOT PLAN CONSENT CALENDAR: TO CONSTRUCT A COMMERCIAL COMPLEX (RESTAURANT AND OFFICE) ON THE NORTH SIDE OF HIGHWAY 111, 1200 FEET WEST OF WASHINGTON STREET. APPLICANT: T S RESTAURANTS BACKGROUND: The Planning Commission approved an Amendment to this project at. • their meeting of May 8, 1990. The change affects architectural style and site plan layout. • FISCAL IMPLICATIONS: None APPROVED BY• RECOMMENDATION: By minute motion, accept for file this report of action taken by the Planning Commission. c,I},e►i ttor9 hV! Approved for submission to City Council: RON KIEDROWSKI, CITY MANAGER 276 BJ/CC#5/15.F2 018 • • • TO: FROM: DATE: SUBJECT: APPLICANT: ENVIRONMENTAL CONSIDERATIONS: BACKGROUND-* MEMORANDUM HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL PLANNING & DEVELOPMENT DEPARTMENT MAY 15., 1990 REPORT OF PLANNING COMMISSION ACTION ON PLOT PLAN 89-417, AMENDMENT #1 T S RESTAURANTS A NEGATIVE DECLARATION WAS APPROVED IN CONJUNCTION WITH THE ORIGINAL APPROVAL ON SEPTEMBER 6, 1989. THIS AMENDMENT WILL NOT CREATE ANY NEW OR ADDITIONAL IMPACTS AND THEREFORE NO FURTHER DOCUMENTATION IS DEEMED NECESSARY. The Applicants have requested approval to amend their approved plot plan. The major changes are a change of the architectural style from a "Southwestern" design utilizing tan stucco walls and flat tile roof to a "Early California Hacienda" style utilizing white walls for the restaurant and tan or beige for the office building. The roof tile is proposed to be a "washed out" orange/tan barrel tile. The Applicant is trying to recreate the La Quinta Hotel look. while the restaurant is still two stories high, the drop off area covered by the second story has been shortened and a small parking area added between the two structures. The attached Planning Commission Staff reports provides a thorough description of the proposed amendment. This case was originally approved by the City Council at their meeting of September 6, 1989. Normally, Council's action would be to accept a report of the Planning Commission action, but in this case the City Council reviewed -the case because of concerns with traffic a6cess and the streams and waterfalls on Point Happy. 277 BJ/MEMOSS.030 - 1 - (I19 0 • These concerns were resolved when full turning access was • permitted only if Caltrans grants approval and the plans were revised so that the waterfall and streams height on Point Happy not exceed approximately 143 feet. These items are not being modified by this requested amendment. PLANNING COMMISSION ACTION: The Planning Commission reviewed the revised plan at the meeting of May 8, 1990. The Planning Commission felt the revised plan was acceptable and on a 4-0-1 (Walling abstaining) approved the request. There was one change to Condition #21 which was due to a typographical error. RECOMMENDATION: By minute motion, accept the report of action taken by the Planning Commission approving amendment #1 to Plot Plan 89-417. Attachments: 1. Conditions of Approval • 2. Planning Commission Staff report dated May 8, 1990 3. Plans and exhibits • BJ/MEMOSS.030 - 2 - n�� CONDITIONS OF APPROVAL - APPROVED • PLOT PLAN NO. 89-4171 AMENDMENT 11 MAY 8, 1990 PLANNING AND DEVELOPMENT DEPARTMENT 1. The development of the site shall generally be in conformance with the Exhibits contained in the file for Plot Plan 189-417, Amendment 11 unless otherwise amended by the following conditions. 2. The approved Plot Plan shall be used within two (2) years of the approval date; otherwise, it shall become null and void and of no effect whatsoever. "Be used" means the beginning of substantial construction which is contemplated by this approval, not including grading, which is begun within the one-year period and is thereafter diligently pursued to completion. 3. Outside lighting shall be shielded and directed so as not to shine directly upon surrounding adjoining property or public rights -of -way. Lighting plans including light pole heights shall be reviewed and approved by the Planning Director. Lighting to be in conformance with • the City Ordinance requirements. 4. Issues pertaining to liability, damages, construction, etc., due to- waterfall/ponds on "Rock" parcel to the east, shall be resolved by written agreement approved by the City Attorney prior to issuance of any permits for this project. Goal of this Condition is to either have waterfall/pond and other restaurant improvements on "Rock" parcel with "Hold Harmless" agreements or modify property line between subject property and "Rock" parcel so that waterfall/pond and other restaurant improvements are not on "Rock" parcel. 5. Parcel Map 122596 shall be recorded prior to issuance of any permits for this development. 6. A "Hold Harmless" agreement in favor of the City shall be recorded to release City and/or property owner of easterly parcel from liability caused by damages and/or injuries, etc., from landslides, falling rock, etc. Agreement shall be approved by City Attorney prior to issuance of any permits for this development. 7. Building heights shall be clarified prior to issuance of • building permit to verify compliance with applicable zoning requirements. 8. Minimum 25% of parking spaces shall be provided durin 9 valet hours as self -parking areas as required by Code. 0 2) 1 BJ/CONAPRVL.004 - 1 Conditions of Ipproval - PP 89-417, Amend -ant 11 May 8, 1990 i 9. Along west property line a 4-foot- high decorative masonry wall and or berm shall be provided. 10. Any scarring of hillside caused by this development shall be treated chemically to match existing rocks. 11. No alterations or construction on hillside other than that allowed by this approval, shall occur without prior approval of Planning Director and City Engineer. 12. A sign program for all signs shall be approved by the Planning Commission prior to construction of sign(s). 13. Prior to issuance of any grading or building permits, developer shall cause City of La Quinta to retain a qualified archaeologist at developers expense, to review prior Archaeological Study RIV-150. If subject site is not completely covered by previous studies, on -foot survey of site shall be done and mitigation and monitoring plan for artifact location and recovery shall be prepared. The plan shall be submitted to the Coachella Valley Archaeological Society (CVAS) for a two -week review and comment period. At a minimum, the plan shall: a. Identify the means for digging test pits; b. Allow sharing the information with the CVAS; and C. Provide for further testing if the preliminary results show significant materials are present. The final plan shall- be submitted to the Planning and Development Department for final review and approval. Prior to the issuance of a Grading Permit, the Developer shall have retained a qualified cultural resources management firm and completed the testing and data recovery as noted in the plan. The management firm shall monitor the grading activity as required by the plan or testing results. A list of qualified archaeological monitor(s), cultural resources management firm employees, and any assistant s)/representative(s), shall be submitted to the Planning and Development Department. The list shall provide the current address and phone number for each monitor. The designated monitors may be changed from time to time, but no such change shall be effective unless served by registered or certified mail to the Planning and Development Department. BJ/CONAPRVL.004 - 2 - • Conditions of A* oval - PP 89-417, Amendme-t 11 May 8, 1990 • The designated monitors or their authorized representatives shall have the authority to temporarily divert, redirect or halt grading activity to allow recovery of resources. In the event of discovery or recognition of any human remains, there shall be no further grading, excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains until appropriate mitigation measures are completed. Upon completion of the data recovery, the developer shall cause three copies of the final report containing the data analysis to be prepared and published and submitted to the Planning and Development Department. 14. Prior to the issuance of a building permit for construction of any building or use contemplated by this approval, the Applicant shall obtain permits and/or clearances from the following public agencies: o City Fire Marshal __-o Cal Trans M_Zzip City of La Quinta Public Works Department 0 Planning and Development Department, Planning and Building Divisions • -o_ Coachella Valley Water District ---.o Desert Sands Unified School District _ Evidence of _ said permits or clearances -from the above -mentioned agencies shall be presented to the Building Division at the time of the application for a building permit for the use contemplated herewith. 15. Provisions shall be made to comply with the terms and requirements of the City's adopted Infrastructure Fee program in effect at the time of issuance of building permits. ;C. Applicant shall improve or bond for his share of street improvements along street frontage of site as required by pending Highway 111 Specific Plan. These improvements may include, but are not limited to: a. Landscaped median island. b. Curb, gutter, and sidewalk. C17;. Applicant shall participate in installation of his share of Riverside County bike path along Whitewater Storm Channel, as required by City of La Quinta, if deemed • necessary. 18. Project shall be restricted to and out per Caltrans approval, additional turning movements. vehicular right turns unless Caltrans appro A 1 BJ/CONAPRVL.004 - 3 - .. Conditions of Approval - PP 89-417, Amendt 11 May 8, 1990 19. A geological technical study shall be prepared by a qualified engineer to verify that the mountain slopes aro stable and will support the proposed development. Mitigation measures, if necessary shall be implemented as a part of the project. 20. Water level is approved at the lower elevation shown on previously approved plans (September 6, 1989) and the Applicant shall be allowed to resubmit at a higher elevation if he can justify it. 21. Applicant/Owner shall allow City to install a "City entry" sign within 50-foot landscape buffer if deemed necessary by City. Sign to be in location that does not obstruct complex or complex signage 22. All applicable parking development standards shall be complied with. Plans to be revised to comply prior to issuance of any building permit. 23. Landscaping plan to emphasizes low water usage planting and emitter or drip irrigation where feasible. Prelinimary and final landscaping and final irrigation plans to be submitted and approved by Design Review Board prior to issuance of building permit. 24. Parking lot area to be screen from Highway ill through • use of berming and/or walls. 25. Sidewalk to meander with plan for design to be approved by Planning and Development Department prior to issuance of permit for construction of sidewalk. 26. Project may be phased; parking spaces for structure adequate to comply with parking requirements shall be provided. 27. All pad areas not constructed with Phase I that are graded shall be seeded and temporarily irrigated with wildflower mix. 28. All mechanical equipment shall be screened with architecturally compatible materials and approved by Planning and development Department. FIRE MARSHAL: 29. Provide or show there exists a water system capable of delivering 3,000 gpm for a three hour duration at 20 psi residual operating pressure which must be available before any combustible material is placed on the job site. • 289. BJ/CONAPRVL.004 - 4 - 2 4 Conditions of AT)nroval - PP 89-417, Amendment 11 May 8, 1990 30. A combination of on -site and off -site super fire hydrants (6" X 4" X 2-1/2" X 2-1/2" ) will be located not less than 25 feet or more than 165 feet from any portion of the building(s) as measured along approved vehicular travelways. The required fire flow shall be available from any adjacent hydrant(s) in the system. 31. Install a complete fire sprinkler system per NFPA 13. The post indicator valve and fire department connector shall be located to the front, within 50 feet of a hydrant, and a minimum of 25 feet from the building(s). System plans must be submitted with a plan check/inspection fee to the Fire Department for review. A statement that the building(s) will be automatically fire sprinklered must be included on the title page of the building plans. 32. Install a Hood Duct automatic fire extinguishing system. System plans must be submitted, along with a plan check/inspection fee, to the Fire Department for review. 33. Install portable fire extinguishers per NFPA, Pamphlet #10, but not less than 2AlOBC in rating. Contact certified extinguisher company for proper placement of equipment. • PUBLIC UTILITIES: LJ 34. All conditions and -requirements of Coachella Valley Water District shall be met. BJ/CONAPRVL.004 - 5 - 025 MAYOR & COUNCIL MEMBERS' ITEM: 5 OF TO: The Honorable Mayor and Members of the City Council FROM: ��Thomas P. Genovese, City Manager At DATE: February 6, 2001 SUBJECT: Mayor and Council Member Agenda Item No. 1 Attached are photos related to this item. 284 TRUMAN SCHOOL February 6, 2001 7:00 p.m. Janet Acosta Isaias Aguilar Yareli Alvarez Michelle Archuleta Michelle Arellano Ernesto Arroyo Stephanie Avila David Babicky Francisco Calderon Irving Calderon Stevie Calvillo Trevor Cantrell Jordan Carlton Chayson Castleberry Nicole. Castracion Krista Chacon Bradley Clarke Heidi Contreras Ryan Conway Bryan Cross Paola Curillo Krista Darr Carrie Demarbiex Marcantoni Diaz Ashray Doshi Alina Duran Nicolette Eichel Geena Flores Carson Graf Marygrace Gragasin Melissa Haydon Zachary Heavlin Ralph Hernandez Tionya Hough Shay Huff Asia hem Mitch ko Khem Olive Lalli Gregory Latta Nicolas Lazzarini Danielle Loe Oscar Lopez Lidia Luna Danielle Mistler Jessica Mitchell Atalia Mora Arlene Nava Luis Nicasio Evelyn Nunez Crystal Ortiz Lexus Oswald Brittany Price Zachsia Price Karina Ramirez Jenna Richardson Sergio Rios Aaron Rivera Briana Rivera Nicole Rivera Ana Ramirez -Rodriguez Mark Ross Kimberly Seto Cody Sprveill Alec Viveros Jonathan Wolkowicz Gannon Wood Clint Woods Michael Yoshimura 287 T,itit 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 6, 2001 CONSENT CALENDAR: Continued Public Hearing on 1) a Mitigated Negative Declaration of Environmental Impact; 2) General Plan Amendment 2000-071, a Request to Remove 4.99 Acres of Low Density Residential Use and Replace With Village Commercial Use, and Remove 1.26 Acres of Medium Density Residential and Replace with Village Commercial Zone; 3) Zone Change 2000- 096 a Request to Remove 4.99 Acres of Low Density Residential and Replace With Village Commercial Zone, and Remove 1.26 Acres of Cove Residential and Replace With Village Commercial Zone; 4) Village Use Permit 2000-04 a Request to Allow Development Plans for a 16,222 Square Foot Restaurant Located at the Northeast Corner of Avenue 52 and Desert Club Drive and 5) Amending the Village Design Guideline Boundaries Applicants: Chapman Golf Development, L.L.C. and The City of La Quinta U*619174 IITIM, I I • STUDY SESSION: PUBLIC HEARING: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-402 prepared for General Plan Amendment 2000-071, and Change of Zone 2000- 096, Village Use Permit 2000-040, the Village Design Guideline Boundary Amendment; and 2. Adopt a Resolution of the City Council approving a General Plan Amendment to change the designation of properties as shown on Exhibit "A" including 4.99 acres on Avenue 50 of Low Density Residential to Village Commercial and 1.26 acres on Eisenhower Drive of Medium Density Residential to Village Commercial; and 3. Move to introduce Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance _ on first reading approving Zone Change 2000-096; and 0AW A:\CC staff rpt.2-6-2001.wpd 4. Adopt a Resolution of the City Council approving Village Use Permit 2000-040, subject to conditions of approval; and 5. Adopt a Resolution of the City Council approving the Amended Village Design Guidelines Boundaries. None MiLlaTC14WARIT, I a 4101TWIll1 14 None -fit i� I AIO I RX011TUITI I1 The currently vacant Chapman project site of 4.99 acres, is located at the northeast corner of Avenue 52 and Desert Club Drive. The site is adjacent and across Avenue 52 from The Tradition Club. The site is currently General Plan designated and Zoned Low Density Residential. The City request includes seven parcels (1.26 acres)fronting on Eisenhower Drive, located south of Calle Tampico. The seven parcels are currently General Plan designated Medium Density Residential and Zoned Cove Residential. Project Description: General Plan Amendment and Change of Zone The applicant is requesting to amend the General Plan and Zoning Designation from Low Density Residential to Village Commercial and allow a restaurant at the northeast Corner of Avenue 52 and Desert Club Drive. The City is requesting to amend the General Plan and Zoning Designation from Medium Density Residential and Cove Residential to Village Commercial on Eisenhower Drive south of Calle Tampico to make the appropriate General Plan and Zoning designation recognizing the properties' historic use. The City is also requesting to amend the Village Design Guideline Boundaries to include all referenced properties (Attachment 1 ). Village Use Permit The project consists of a 16,222 square foot restaurant with outdoor dining and parking lot with 190 spaces on 4.99 acres (Attachment 2 ). The project will take access from Avenue 52 and Desert Club Drive with a circular driveway entrance. A twenty -foot landscape setback is provided along Avenue 52 and a ten -foot landscape setback is provided along the north property line. The entire corner section of Avenue 52 and Desert Club Drive is landscaped beyond Code requirements. The structure is irregular in shape and uses a variety of roof types and heights, with maximum height of 22 feet at the tower entry to the restaurant facing the southwes . 8 0 n AACC staff rpt.2-6-2001.wpd The balance of the structure varies from 16 to 20 feet high. The implementation of the proposed valet parking strategy as an alternative to modification of the parking lot design accomplishes code requirements. There are two individually mounted halo lit reverse channel letter signs proposed. The copy will read "Palmer's". Both will be located on the tower; one will face Avenue 52 and one will face Desert Club Drive. Proposed is one approximately 7' high and 3'6" wide illuminated monument sign, located at the corner of Avenue 52 and Desert Club Drive, matching the building architecture. One non -illuminated "Parking" directional monument sign, located at the parking lot entrance on Avenue 52 is also proposed. Environmental Assessment: Based on California Environmental Quality Act (CEQA) requirements, staff prepared Environmental Assessment 2000-402 for the project. Staff recommends certification of a Mitigated Negative Declaration of Environmental Impact. Public Notice: The case was advertised in the Desert Sun newspaper on December 6, 2000 and re - advertised on January 1, 2001. All property owners within 500 feet of the affected area were mailed a copy of the public notice as required. Public Agency Review: All applicable agency comments received have been made part of the Conditions of Approval for this case. Planning Commission Action: The Planning Commission considered the General Plan Amendment (GPA 2000-071), Zone Change (ZC 2000-096) Village Use Permit (VUP 2000-0404) and amending the Village Design Guideline Boundaries request at its Public Hearing on January 23, 2001 (Attachment 3 ). The Planning Commission voted 4-0 (Commissioner Kirk abstained) to recommend approval of a General Plan, Zone Change, Village Use Permit subject to conditions, and amending the Village Design Guideline Boundaries. '►I 11:O All findings can be made for each application per the Municipal Code. There are no issues with this request and findings required to approve this request can be made as noted in the attached resolutions. The alternatives available to the City Council include: 290 ()-1 A:\CC staff rpt.2-6-2001.wpd 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-402 prepared for General Plan Amendment 2000-071, and Change of Zone 2000- 096, Village Use Permit 2000-040, the Village Design Guideline Boundary Amendment; and Adopt a Resolution of the City Council approving a General Plan Amendment to change the designation of properties as shown on Exhibit "A" including 4.99 acres on Avenue 50 of Low Density Residential to Village Commercial and 1.26 acres on Eisenhower Drive of Medium Density Residential to Village Commercial; and Move to introduce Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance _ on first reading approving Zone Change 2000-096; and Adopt a Resolution of the City Council approving Village Use Permit 2000-040, subject to conditions of approval; and Adopt a Resolution of the City Council approving the Amended Village Design Guidelines Boundaries, or 2. Continue the Public Hearing to February 20, 2001 for further discussion; or 3. Deny the application requests; or 4. Provide staff with alternative direction. Respectfully submitted, Attachments: 1. Site Location Map 2. Plan Exhibits 3. Excerpts from the January 23, 2001 Approved for Submission by: Thomas P. Genovese, City Manager minutes of the Planning Commission 291 A:\CC staff rpt.2-6-2001.wpd RESOLUTION 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING OF A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR GENERAL PLAN AMENDMENT 2000-071, CHANGE OF ZONE 2000-096, VILLAGE USE PERMIT 2000-04, AND VILLAGE AT LA QUINTA DESIGN GUIDELINES AMENDED BOUNDARIES CASE NO.: ENVIRONMENTAL ASSESSMENT 2000-402 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 2"d day of January, 2001 hold a Public Hearing and continued said hearing with a duly -noticed Public Hearing to the 6`h day of February to consider Environmental Assessment 2000-402 for General Plan Amendment 2000-071, Change of Zone 2000-096, and Village Use Permit 2000-04 herein referred to as the "Project" for Chapman Golf Development, L. L.C. and the City of La Quinta; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23RD day of January, 2001 hold a duly -noticed Public Hearing to consider Environmental Assessment 2000-402 for General Plan Amendment 2000-071, Change of Zone 2000-096, and Village Use Permit 2000-04 herein referred to as the "Project" for Chapman Golf Development, L. L.C. and the City of La Quinta; and, WHEREAS, said Project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970"(as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2000-402) to evaluate the potential for adverse environmental impacts; and, WHEREAS, the Community Development Director has determined that said Project could have a significant adverse effect on the environment unless mitigation measures are implemented, and that a Mitigated Negative Declaration of Environmental Impact could be filed; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts, findings, and reasons to justify recommending certification of said Environmental Assessment: 1. The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly or directly, in that appropriate mitigation measures have been imposed which will minimize project impacts. 05292 CC RESO EA 2000-402.wpd Resolution 2001- Environmental Assessment 2000-402 February 6, 2001 Page 2 2. The proposed Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory. 3. Considering the record as a whole, there is no evidence before the City that the proposed project will have potential for adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals as no significant effects on environmental factors by the Environmental Assessment. 5. The proposed Project will not have environmental effects directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 6. The City has on the' basis of substantial evidence, rebutted the presumption of adverse effect setforth in 14 CAL Code Regulations §753.5(d). 7. There is no substantial evidence in light of the whole record, including EA 2000-402 and the comments received thereon, that the project will have a significant impact upon the environment. 8. EA 2000-402 and the Mitigated Negative Declaration reflects the City's independent judgment and analysis. 9. The location and custodian of the record of proceedings relating to this project is the Community Development Department of the City of La Quinta, located at 78-495 Calle Tampico, La Quinta, California 922253. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitutes the findings of the City Council for this Environmental Assessment. CC RESO EA 2000-402.wpd G i 29s tl Resolution 2001- Environmental Assessment 2000-402 February 6, 2001 Page 3 2. That it does hereby certify Environmental Assessment 2000-402 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum, on file in the Community Development Department. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of February, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California CC RESO EA 2000-402.wpd 4 294 Environmental Checklist Form 1 . Project Title: General Plan Amendment 2000-071, Change of Zone 2000-096, Village Use Permit 2000-04 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Fred Baker, 760-777-7125 4. Project Location: North side of Avenue 52, east of Desert Club Dr. 5. Project Sponsor's Name and Address: Chapman Golf Development 78-505 Old Avenue 52 La Quinta, CA 92253 6. General Plan Designation: Current: Low Density Residential Proposed: Village Commercial 7. Zoning: Current: Low Density Residential Proposed: Village Commercial 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Village Use Permit to allow the construction of an 8,600 square foot restaurant, outside patio dining and associated parking and landscaping on 4.2 acres. Since the land is currently designated Low Density Residential, a General Plan Amendment and Change of Zone are also required. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Currently vacant, designated for Village Commercial South: Existing single family residential and golf course East: Medium Density Residential north of Ave. 52; Low Density Residential south of Ave. 52 West: Currently vacant, designated for Village Commercial 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) G:\WPDOCS\EAChecklistChapman.wpd V8 2,9.5 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Determination Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Ajew': V Signature CHRISTINE DI IORIO Printed Name G:\WPDOCS\EAChecklistChapman.wpd November 20, 2000 Date CITY OF LA OUINTA For FBI ( ?9 6 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration": Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance G:\WPDOCS\EAChecklistChapman.wpd 7 Potentially Potentially Significant Less Than Significant Unless Significant No Issues (and Supporting Information Sources): Impact Mitigated Impact Impact Would the proposal result in potential impacts involving: I. AESTHETICS. Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) IL AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to on -agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) X X IN K:/ X M 01 IV. V. d) Expose sensitive receptors to substantial pollutant concentrations? (General Plan EIR) e) Create objectionable odors affecting a substantial number of people? (Application materials) BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan EIR p. 4.69) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan EIR p. 4.65 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (General Plan EIR p. 4.65 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan EIR p. 4.65 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (General Plan EIR p. 4.65 ff.) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (General Plan EIR, page 4-77 ff.) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (General Plan EIR, page 4-77 ff.) c) Disturb or destroy a unique paleontological resource or site? (Lakebed boundary map, City of La Quinta) d) Disturb any human remains, including those interred outside of formal cemeteries? (General Plan EIR, page 4-77 ff.) X X X X X X X X X X X X T!-P VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? (General Plan EIR, page 4-30 ff.) iii) Seismic -related ground failure, including liquefaction? (General Plan EIR, page 4-30 ff.) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan, page 8-7) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan EIR, page 4-30 ff.) d) Be located on expansive soil, as defined in Table 18-1-13 of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, page 4-30 ff.) e)Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) X X X X X X X X /1 M 1:/ 0 1�0 0 f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment 6-11) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (Preliminary Hydrology Report, The Keith Companies, October, 2000) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (Preliminary Hydrology Report, The Keith Companies, October, 2000) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (Preliminary Hydrology Report, The Keith Companies, October, 2000) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Application Materials) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local costal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) M X FN X X X X X X X 0 M 14 X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan EIR, page 4-157 ff.) b) Exposure of persons to or generation of excessive groundbome vibration or groundborne noise levels? (General Plan EIR, page 4-157 ff.) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR, page 4-157 ff.) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) X X X X X /1 X X X X X /:i Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, page 4-126 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, page 4-126 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Application materials) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (General Plan EIR, page 4-126 ff.) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, page 4- 24) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ff.) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ff.) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4-24 ff.) X X X X X X X X X X X X X is 303 e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-24 ff.) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs?(General Plan MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII EARLIER ANALYSIS. X M X X Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis specific to this project site have been used. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. General Plan, City of La Quinta, 1992. General Plan Environmental Impact Report, 1992 Paleontological Lakebed Delineation Map, City of La Quinta. City of La Quinta Municipal Code 304 1 1 Addendum to Environmental Checklist, EA 2000-402 I. a) & c) Avenue 52 is designated a secondary image corridor in the General Plan. This designation requires that particular attention be placed on parkway landscaping for the proposed project. The project has a low intensity o use, however, and provides more landscaping along Avenue 52 than would be typical. This will reduce the potential impacts to scenic vistas to a less than significant level. I. d) The project site is currently vacant desert land. The project proponent will be required to comply with the City's lighting standards. In addition, the bulk of the lighting will occur in the parking lot area, which is bordered to the north by commercial lands in the Village Commercial designation. No sensitive receptors are located adjacent to the proposed project. The site's lighting impacts are not expected to be significant. III. c), d) & e) Based on the restaurant land use proposed, the project can be expected to generate approximately 1,459 trips per day'. Based on this, as shown in the Table below, the project will not exceed any SCAQMD thresholds. Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 45 mph 28.7 3 Daily Threshold 550 1.29 5.15 75 100 0.0 0.13 150 0.13 Based on 1,459 trips/day and average trip length of 4.0 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. The Coachella Valley has in the past been a non -attainment area for PM10 (particulate matter of 10 microns or smaller). Recent analysis by SQAQMD has determined that the Valley has reached attainment, and a redesignation is pending. In order to control PM10, the City has imposed standards and requirements on development to control dust. SCAQMD also suggests mitigation for vehicular emissions, which are integrated into the following mitigation measures: 305 i Institute of Traffic Engineers, Trips Generation Handbook, 6th Edition, for quality restaurant PAFREMEA-Addem-Chapman. WPD 1. No earth moving activity shall be undertaken without the review and approval of a PM 10 Management Plan by the City Engineer. 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 3. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 4. Construction personnel shall be informed of ride sharing and transit opportunities. 5. Cut and fill quantities will be balanced on site. 6. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 11. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. With the implementation of these mitigation measures, the impacts to air quality from the proposed project will not be significant. Moreover, improvements in technology which are likely to reduce impacts, particularly from motor vehicles or transit route improvements in the future which may occur at the project site are not included in the analysis. 306 1 PAFREMEA-Addem-Chapman.MD IV. a), d), e) The site has been impacted by development activity and is not located within fluvial deposit areas. Therefore, although shown in the General Plan EIR as being within the habitat range of the California ditaxis, its occurrence is not expected on the project site. As disturbed and isolated habitat, the project site is not expected to currently provide a high quality environment for any significant species. V. a►, b) & d) As previously stated, the project site has been significantly impacted. Previous development and improvement of Avenue 52 and surrounding lands have caused significant disturbance. Recorded archaeological sites, however, have been recorded within one mile of the project site, including human cremation sites and artifact deposits. In order to mitigate this potential impact, the following mitigation measure shall be implemented: 1. An archaeological monitor shall be on site during all clearing, grubbing and trenching of the project site. If any archaeological resources are observed all work activity shall cease in the area of the observation, until such time as the monitor can determine appropriate actions to be taken, and develop a mitigation plan for such find. VI. a) i) The proposed project does not lie in an Alquist-Priolo hazard area. The potential impact for fault rupture is not expected to be significant. VI. a) ii) The proposed project occurs in a Zone III groundshaking zone. The City has adopted the provisions of the Uniform Building Code for this hazard. Construction of any structure on the project site will conform to these standards, and will reduce the potential hazard to a less than significant level. VI. b) & c) The site is not located in a blowsand hazard area, but is composed of Myoma fine sand, which can be unstable if not properly compacted prior to construction. The City's standards for site preparation shall be adhered to in all site preparation activities. In order to reduce the impacts of unstable soils on the proposed site, the following mitigation measure shall be implemented: 1. Prior to issuance of a grading permit for any structure on the proposed site, the applicant shall submit, for review and approval by the City Engineer, a detailed, site specific soil study, which shall include recommendations designed for the specific structures being constructed. �O PAFREMEA-Addem-Chapman.MD 307 VIII. a) The proposed project will be required to retain the 100 year, 24 hour storm on - site. The water will be retained in retention basins which shall be designed to meet the standards established by the City Engineer. This requirement includes the installation of "water cleaning" devices when necessary to ensure that no contaminants are introduced into the storm water system. This requirement will reduce the potential for violation of a water quality standard to a less than significant level. Vlll. b) Domestic water is provided by the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The District will require the installation of water conserving landscaping, as well as the adherence to building code requirements for water conserving fixtures within the homes. This will reduce the potential impacts associated with the proposed project to a less than significant level. VIII. c), d) & e) Any development proposal reduces the amount of natural terrain available for percolation, and changes drainage patterns. Construction of structures and parking areas will. reduce the amount of land available for absorption of water into the ground, and has the potential to increase surface runoff. The proposed project will direct surface runoff to retention basins located within the project. The City Engineer will impose conditions of approval to ensure that any drainage is properly treated, if needed. No significant impact is expected. VIII. f) The proposed project is located in a Zone AO flood zone, in an area subject to flooding in a 100 year storm. However, as a commercial structure, the project will not place residences in such a flood zone. The City Engineer will condition the proposed project to ensure that the building is safe from flooding as part of the building permit process. No significant impact is expected. IX. b) The proposed project includes a General Plan Amendment and Change of Zone from Low Density Residential to Village Commercial. This represents a significant change in the proposed land use for the project site. The site is surrounded on the north and west by commercially designated lands, on the south by an arterial roadway, and on the east by Medium and Low Density Residential lands. The isolated nature of the parcel, as well as its adjacency to commercially designated lands, reduces the potential impacts of the General Plan Amendment and Change of Zone to a less than significant level. The change to the Village Commercial designation in this area is a logical extension of the designation. PAFREMEA-Addem-Chapman.WPD 21. 308 The General Plan Amendment and Change of Zone also include a parcel of land located on the west side of Eisenhower Drive, south of Calle Tampico. A series of lots, currently designated Medium Density Residential, are proposed for Village Commercial. The proposed amendments include the modification of the district boundary and design guidelines boundary, respectively. The intersection of Calle Tampico and Eisenhower, which both currently carry considerable traffic, is the gateway to the Village area. Traffic on Eisenhower is expected to continue to increase, and make residential development more and more incompatible. The potential impacts of the General Plan Amendment and Change of Zone on this area, therefore, are also not expected to be significant. XI. a), b) & c) The proposed project site is isolated, but does occur adjacent to residential development. Although noise contours at the project site from vehicular traffic are not expected to exceed those acceptable for commercial development, the residential lands to the east could be impacted by construction noise. In order to lower the potential impacts associated with construction on the project site, the following mitigation measures shall be implemented: 1. All construction equipment shall be equipped with properly operating and maintained mufflers consistent with manufacturers' standards. 2. All stationary construction equipment shall be placed so that noise is directed away from the eastern side of the property. 3. Construction staging areas shall be located along the western property line. 4. All construction shall occur during the hours allowed in the La Quinta Municipal Code. XIII. a) The construction of the proposed project will result in short-term potential impacts for all public services. The property, once developed, will generate property tax. These taxes will contribute to the City's General Fund, and off -set the potential impact to public services. All development has an impact on governmental facilities and services. The project proponent will be required to participate in the City's Impact Fee Program, which helps to offset roadway improvements. The proposed project will be required to pay school fees in effect at the time of development to mitigate for the impacts to schools. The proposed project is not expected to have a significant impact on services or facilities. XV. a) The proposed project was analysed as a Low Density Residential development in the General Plan. A 4.99 acre area could generate up to 25 residential units, which would result in approximately 250 daily trips. As previously stated, the 22 PAFREMEA-Addem-Chapman. WPD 399 proposed project will generate approximately 1,459 daily trips. The increase in traffic however, is occurring on a street which is expected to display acceptable levels of service at buildout in the area of the proposed project (17,000 ADT, with a capacity for up to 28,000 ADT). The increase in traffic caused by the proposed project is therefore not expected to be significant. XVI. b), d) & f) All development impacts utilities and service systems. The proposed project, however, will be required to meet the standards of the City and service providers in constructing facilities which are energy efficient and water conserving. The construction of the proposed project will have a limited impact on solid waste disposal. However, the restaurant operator will be required to participate in the City's AB 939 programs, which are designed to reduce the impacts to landfills. The overall impacts of the project on these services is not expected to be significant. 310 23 PAFREMEA-Addem-Chapman. W PD RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A GENERAL PLAN AMENDMENT TO CHANGE THE LAND USE DESIGNATION FROM GOLF LOW DENSITY RESIDENTIAL (LDR) TO VILLAGE COMMERCIAL (VC) TO ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE, SOUTH OF CALLE TAMPICO CASE NO.: GENERAL PLAN AMENDMENT 2000-071 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 2"d day of January, 2001 hold a Public Hearing and continued said hearing with a duly -noticed Public Hearing to the 61h day of February to consider the request of Chapman Golf Development, L. L.C. and the City of La Quinta to amend General Plan Land Use Policy Diagram; as shown on Exhibit A including 4.99 acres on Avenue 50 of Low Density Residential to Village Commercial and 1.26 acres on Eisenhower Drive of Medium Density Residential to Village Commercial; and more particularly described as: 770-190-001, 770-181-002, 770-181-003, 770-181-004, 773-065-012, 773-065-13, 773-065-025, 773-065-024, 773-065-022, 773-065-021, AND 773-065-020 and; WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23'd day of January, 2001 hold a duly -noticed Public Hearing and to consider the request of Chapman Golf Development, L. L.C. and the City of La Quinta for a General Plan Amendment as shown on Exhibit A. including 4.99 acres on Avenue 50 of Low Density Residential to Village Commercial and 1.26 acres on Eisenhower Drive of Medium Density Residential to Village Commercial. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to justify a recommendation for approval of said General Plan Amendment: 1. The new land use designation is suitable and appropriate for the property involved because it is an extension of the existing Village Commercial District. 2. The new land use designation is compatible with the similar designations within the City because the property is accessible from an arterial street . 2V1 A:\CC RESO GPA 2000-071.wpd Resolution 2001- General Plan Amendment 2000-071 February 6, 2001 Page 2 3. The proposed Amendment will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land use does not exceed the height limitations, the floor area ratio standard for commercial zones. 4. That the General Plan Amendment is within an area that will be provided with adequate utilities and public services to ensure public health and safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve of the above -described General Plan Amendment request for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 6' day of February, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California A:\CC RESO GPA 2000-071.wpd 25 312 Resolution 2001- General Plan Amendment 2000-071 February 6, 2001 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 2 B 3 1 q A:\CC RESO GPA 2000-071.wpd s ORDINANCE NO. A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REZONING CERTAIN PROPERTY FROM LOW DENSITY TO VILLAGE COMMERCIAL (VC) ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE, SOUTH OF CALLE TAMPICO CASE NO.: CHANGE OF ZONE 2000-096 APPLICANTS: CHAPMAN GOLF DEVELOPMENT, L.L.C. AND THE CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did, on the 23`d day of January, 2001 hold a Public Hearing and continued said hearing with a duly -noticed Public Hearing to the a day of February, 2001 to consider the request of Chapman Golf Development, L. L.C. and the City of La Quinta for a Change of Zone as shown on Exhibit A., and more particularly described as: 770-190-001, 770-181-002, 770-181-003, 770-181-004, 773-065-012, 773-065-13, 773-065-025, 773-065-024, 773-065-022, 773-065-021, AND 773-065-020 and; WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23'd day of January, 2001 hold a duly -noticed Public Hearing and to consider the request of Chapman Golf Development, L. L.C. for a Change of Zone as shown on Exhibit A. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts and reasons to justify the recommendation for approval of said Zone Change. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts and reasons to justify the recommendation for approval of said Zone Change. 1. This Zone Change is consistent with the General Plan being amended, in that the Zone Change categories proposed are consistent with the goals, objectives, and policies in the General Plan. A:\CC ORD - ZC 2000- 096.wpd 315 2. The Zoning Change is suitable and appropriate for the property involved because it is an extension of the existing Village Commercial District. 3. The new land use designation is compatible with similar designations within the City because the property is accessible from an Arterial street . 4. This Zone Change will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land uses will require Planning Commission review and approval of development plans, which will ensure adequate conditions of approval. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION I. The official Zoning Map for the City of La Quinta is hereby amended for those areas shown on Exhibit "A" attached hereto and made a part of this Ordinance. SECTION II. ENVIRONMENTAL. Said Zoning Change request determination is that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary pursuant to Public Resources Code 15162 from the Guidelines for Implementation for the California Environmental Quality Act. SECTION 111. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION IV: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 316 AACC ORD - ZC 2000- 096.wpd ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California AACC ORD - ZC 2000- 096.wpd 317 06 d ASIHX3 1111111l1111 111111111111 ■1111111■1 11111111111 1111111111■ 111111111111 ■11111■111 �� 111l�illl� 111111111�1 �Hill 11111111■11 111111111111 ■Ili � 11 �� 1111111■111 1111111111■ i111i I ■ 111� . 111111111111 11111■11111 iil■ � = 111� 111111111111 111111111111 illlii� 111�' 1111111■� 111111111111 11111\ 111■11111■ 111111111111 111111� ��1■Ii 111111111111 1111111■111 111/1111 ■ 11111�� 111111111111 1111111111■ ■■11■� �■ �11� ■ ■ � 1�-x � ■� era � ■ '� 1"■iii iii�i � � �� 111111111111 111111111111 Cp �� • 111111111111C00�J►� i 111111111111 . • 1■111111111 111111HIM 11■111111 ' • ' 111111111111 iiiiiiiiii � ■� ■■ ■■ ■■ ■■ �■ ■■■■■� ■� 31 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE BOUNDARIES FOR THE VILLAGE AT LA QUINTA DESIGN GUIDELINES VILLAGE AT LA QUINTA DESIGN GUIDELINES A WHEREAS, the City Council of the City of La Quinta, California, did, on the 2"d day of January, 2001 hold a Public Hearing and continued said hearing with a duly -noticed Public Hearing to the 6th day of February to amend the boundaries of The Village at La Quinta Design Guidelines as depicted in Exhibit A; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23`d day of January, 2001 hold a duly -noticed Public Hearing to consider a recommendation to amend the boundaries of The Village at La Quinta Design Guidelines as depicted in Exhibit A; and WHEREAS, said application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2000-402); and, WHEREAS, the Community Development Director has determined that said Guidelines will not have a significant adverse effect on the environment and that a Negative Declaration of Environmental Impact should be filed; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify amending the boundaries of said Guidelines: 1 . The Village at La Quinta Design Guidelines amended boundaries are consistent with the goals, objectives and policies of the General Plan being amended, as they incorporate the General Plan land use and design concepts as stated therein. 2. The Village at La Quinta Design Guidelines amended boundaries will not have the potential to degrade the quality of the environment, as The Village area, under the Guidelines, will not be developed in any manner inconsistent with the General Plan and other current City standards. 3. Properties within the amended boundaries of Village at La Quinta Design 319 Guidelines are subject to the guidelines contained within. 31 Resolution 2001- Village Design Guidelines February 6, 2001 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve of the above -described request Village at La Quinta Design Guidelines, Amended Boundaries for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 6th day of January, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 320 A:\CC RESO VILLAGE DESIGN GUIDELINES.wpd PI �1 1� it11 t11 .,■111 � 11 a Lo F •L 0 O o 0 wa 1O ' w J ll E =E mu �cm a� r a� r C� V -a m m � Q N 0-0 am u 1;N11■.U11I1■l1N11l �•1■LNOMI'll 111111111111111111111111 1111■ 1111 .■111e11 ■1111111111111111111■11111111111111 11a' HE 1111111111111111 1111111111 1111111111 I�IIII III■ ■1111111111 e11111111111 111■1111111 11■11111111 �■■ ' �111111 111111111111 1-.1111■111 ■Illleiilli MINIM 111■IIIII■ 111111111111 ■1111111l�L� 1■1111111■ 111111111111 111111111111 EXH1131T A 33 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A VILLAGE USE PERMIT FOR THE DESIGN AND DEVELOPMENT PLANS OF A 16,222 SQUARE FOOT RESTAURANT FACILITY ON 4.99 ACRES CASE NO.: VILLAGE USE PERMIT 2000-04 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 2"d day of January, 2001 hold a Public Hearing and continued said hearing with a duly -noticed Public Hearing to the 61h day of February to consider the request of Chapman Golf Development, L. L.C. for a Village Use Permit as shown on Exhibit A., and more particularly described as: APN'S: 770-190-001, 770-181-002, 770-181-003, 770-181-004 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23RD day of January, 2001, hold a duly -noticed Public Hearing and to consider the request of Chapman Golf Development, L. L.C. for a Village Use Permit as shown on Exhibit A. WHEREAS, the Architecture and Landscape Review Committee, at its meeting of November 1 ' , 2000, did review the architecture and landscape plans for the proposed project and recommended approval. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify said Village Use Permit 2000-04: A. Village Use Permit 2000-04 is consistent with the goals, policies and intent of the La Quinta General Plan proposed General Plan Amendments are consistent with the City of La Quinta General Plan in that the proposals meet General Plan Policy 2-5.1.1 and 2-5.1.3 which state: Policy 2-5.1.1 The VC category shall provide for the development of the Village area as the center of a year-round commercial, residential, recreational and community government center. The VC category shall allow specialty commercial, eating and drinking establishments, professional offices and neighborhood commercial uses, all located in a unique pedestrian - oriented atmosphere; and, 322 A:\CC RESO VUP 2000-04.wpd 34 Resolution 2001- Village Use Permit 2000-04 January 6, 2000 Page 2 Policy 2-5.1.3 The City shall place a priority on facilitating the development of the Village within the context of real estate market opportunities and constraints. B. The design and development of the facility will be consistent with the City's Zoning Code provided conditions contained herein are met to ensure consistency with the General Plan and mitigation of environmental consequences pursuant to Environmental Assessment 2000-402. C. The site design of the proposed project is compatible with the development quality in the area and accommodates site generated traffic. D. The landscape design of the proposed project complements the building and surrounding development in that it enhances the aesthetic and visual quality of the area, provides adequate visual buffering with trees and mounding, and uses a high quality of plant materials. E. The architectural design of the project is compatible with the surrounding development in that is a similar scale, massing and building height of other development in the area; the building materials will be high quality, durable and low maintenance, provided conditions are met. F. The architectural design of the project is consistent with the Village Design Guidelines in that land use and circulation considerations, scale, massing and building height the facility , and other provisions the Guidelines criteria are met. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve Village Use Permit 2000-04 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Planning Commission, held on this the 6th day of January, 2001, by the following vote, to wit: 3' 3 35 A:1CC RESO VUP 2000-04.wpd Resolution 2001- Village Use Permit 2000-04 January 6, 2000 Page 3 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 324 w AACC RESO VUP 2000-04.wpd s RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED VILLAGE USE PERMIT 2000-04 CHAPMAN GOLF DEVELOPMENT, L.L.C. FEBRUARY 6, 2001 1. Upon conditional approval by the City Council of this development application, the City Clerk shall prepare and record, with the Riverside County Recorder, a memorandum noting that conditions of approval for development of the property exist and are available for review at City Hall. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 4. Permits under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of�z6 permits. 38 A:\CC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 5. Prior to issuance of a permit, the applicant shall acquire or confer easements and other property rights required of this approval or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: a. PUBLIC STREETS i. AVENUE 52 (Primary Arterial): ii. DESERT CLUB DRIVE (Local): b. PRIVATE STREETS No additional dedication required. Additional 5-feet of dedication (fora 30-foot half -street). Dedication will be based on a 450-foot centerline radius. i. Commercial: Minimum 24-foot width, with on -street parking prohibited. 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 9. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, and other features contained in the approved construction plans. 10. If the City Engineer determines that access rights to proposed street rights of way shown on the site plan are necessary prior to dedication of the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 1 1. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. a 27 33 A:\CC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 12. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): a. Avenue 52 (Primary Arterial): 20-feet b. Desert Club Drive (Local): None required. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 13. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 14. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved site plan. 15. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 16. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 17. The applicant shall file a Parcel Merger to incorporate all of the properties (Lot 90 of Tract 28470-1; APN 770-181-002; APN 770-181-003; and APN 770-181-004) into a single parcel. As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 18. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24328 x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have A:\CC COA VUP 00-04.wpd 40 CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 19. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 20. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. RVA=191V114"T1 ' : UT 21. Depending on the timing of development of the lots or parcels within this site and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this permit approval, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the Applicant shall, at the time of approval of a development or building permit, reimburse the City for the cost of those improvements. 22. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to the issuance of any construction permits. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. 329 Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 41. A:\CC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 23. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 24. If improvements are phased with administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 25. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 26. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 27. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. 330 28. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 4 r) A- A:1CC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 29. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within the site, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the permit approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 30. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 31. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 32. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 33. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 34. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2% acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 331 43 A:\CC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 35. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 37. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 38. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 39. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 40. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 41. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this project excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. 42. The site shall be designed to accommodate purging and blowoff water from any on - site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 332 43. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, 44 but not limited to, traffic signal cabinets, electrical vaults, water valves, and AACC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 telephone stands, to ensure optimum placement for practical and aesthetic purposes. 44. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 45. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. 46. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) a. OFF -SITE STREETS Avenue 52 (Primary Arterial) - Construct 6-foot sidewalk. ii. Desert Club Drive (Local Street) - Improvements (including 5-foot sidewalk) will be constructed by the City under Phase VI Improvement District. b. PRIVATE STREETS i. Residential: 24-foot travel width with on -street parking prohibited. The applicant is responsible for the installation of all driveway depressions, approaches, and sidewalk modifications required for compliance with applicable ADA standards. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 47. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid - block street lighting is not required. 48. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 33a. 45 A:\CC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 49. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 50. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 51. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical (1/8" batter) and a minimum of 0.1' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 52. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 53. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 54. The City will conduct final inspections of buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. 55. General access points and turning movements of traffic are limited to the following: a. Private onsite streets at Avenue 52 shall be limited to right turn movements or04 (both from Avenue 52 and onto Avenue 52). AACC COA VUP 00-04.wpd 46 CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 b. Private onsite street at Desert Club Drive shall allow full turn movements. I_' �•Y ;- 56. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 57. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 58. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 59. A 6-foot sidewalk shall be constructed along Avenue 52. The sidewalk shall meander within the 32-foot Right -of -Way and setback. 60. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 61. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 62. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 63. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 335 47 AACC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 Iffff INUMMINIM 64. The applicant shall make provisions for continuous, perpetual maintenance of all on - site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. 61=61m, -6 65. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 66. Show or provide there exists an infrastructure system capable of providing 2500 GPM with an actual fire flow of 1500 GPM available from any hydrant. This fire flow is based on type VN construction with a fire sprinkler system. 67. The required fire flow shall be available from a Super fire hydrant (6" x 4" x 2-1 /2" x 2-1 /2") located not less than 25-feet, or more than 165-feet, from any portion of the building(s) as measured along approved vehicular travel ways. 68. Blue retro-reflective pavement markets shall be mounted on private streets, public streets and driveways to indicate location of fire hydrants. Prior to installation, placement of markers must be approved by the Riverside County Fire Department. 69. The infrastructure including water for fire flow must be installed and available before placing any combustibles on site. 70. All buildings must be accessible by an approved all weather surface to within 150 feet of all portions of the exterior walls of the building. The unobstructed driveway and road width shall not be less than 20 feet. The vertical clearance shall not be less than 13 feet 6 inches. 71. Prior to the issuance of a building permit, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans must be signed by a registered Civil Engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department". 72. Prior to the issuance of a building permit, submit two sets of complete building plan - to the Fire Department for review. 36 A:\CC COA VUP 00-04.wpd CONDITIONS OF APPROVAL VILLAGE USE PERMIT 2000-04 73. Prior to Building Final, submit sprinkler and alarm plans as required by the Fire .Department. 74. Prior to Building Final, install a Knox Security Rapid entry System key box. Contact Fire Department for an application and mounting detail. 337 49 A:\CC COA VUP 00-04.wpd ATTACHMENT #1 III IN ■■ ■■ ■■ ■s ■■ -- ----- ■..■ ■■ ■m .■ ■� ■..■ ■. ■... •• 11111 �� ►� �i ■■■ ' 111111111111 111111■11 111111111111 111111111■1 •so 0111111111111 � ��r� _ 111111111111 C� � 111111111111 �� 111111111111 W Z 0 - - - - - - - - - - j I \ I I / /I 1-,� L IM d C 'C M V U 4 C N p Q N o � a �a M-11,11, �Hlllfl�l 11111■1111 IIIVI�IIIIN j�lli�lllll 11■1111111 and IIM 11■11111111 -� Q- �■■ 111111111111 ■Ilillillll 1oil 11■111 1111WOM11■1111 �111111111� 1�1111111� 111111111111 IIIIIIIIi-C ------------------------------------------- 51 Z Z W 2 U Q 3 - Q Q 4000 w of 40000 339 z I z Z LU < O,Z .;7 U. < o, " I," 340 TACKABLE COLUMN COMPONENTS 4 ORNICE (-AN'r-,) B J C K SKIN RESTAURANT TRADITION/CHAPMAN GOLF DEVELOPMENT 70505nLDAVENUF521 AQUINTACA92253 01OL1649 Ba�a Vv, *e -4 (2) m 341 1 E ,342 • �.. • • �.v WIN r Mom" f Sil All 1 '0", 11, :,All 111 Olt, FN lqt 34 s / i r� s 45 V um �i of loll[ loldiffivill 1p 1p I lop I ~mot �r � -- L� e rr • ./.1 ;PJAZZOMIFn MOLMONNNNOW- KA n ,,I 7 ............. 350 J Q � — � o o� Li J - ^ woo I jo - N i I I i 1 jj U it Q b Q Z W. co L N � z 1g w J w � "; Z wirIIcr 3 5 352. ..___...._._._. ------------1 Sen4 5'j:DREAM ENGINEERING CCS17P -�-«- 7,7 �� 41,9 I CC17P :5-Nor:-0a CC521P y Li CC21P Accent Reveals: (CC series only). T'nres aV'nlnUm ;lands 7'.re+zd in5102 the t1GL'Sin� `+3i!n'J5. �Vrltlabie 11". four standArd Kirn P0*1091 cunt fin,3hes. '";ustorn rAbrs ?vaii3iJis. Polycarbonett Shield' tl7, 21` and 25' models). V ;tar;ilize ., =r-vQx pplyY.arrpnc'.2 len C1�ar ,J k tad nd gpl3Ct's a2ndat'o tl�t 7tr ena. !1es Int?Ur<,1 ,with !=,ns iram6 "G `w^/�tt rrl%x.,mum c 2,r 25' MOOP!5, yo%'4`fatt np; is :ailG •r?hl_ ;or - and a r. will nui n ilelt!M$ +whrf? ambiant ,It tsmpsr,tu ^ ,•tc�,i ,,�°F ours,-� �p?ration. Photocell: (17; 21' and 25' models). FdG:�%r'.l n;t !led .n 'now ing„�asY.eted wnscr cn sillr oral!, photocell Receptacle: (29' model only). not3iif d has eted r;r�ptaia on tOp of neusinS (fpf I'ttfvnf '08br," Oh7t0CE115 b'y ulh�:r3'1 :egg Pago 1' 12:13Pn from 71024210.37_760 CCS25F CCS29P law4n- -.-7.5 •+ia -•� � � 1'WLII 1 CC25P �l CC29Py ' 564 27!55 Page 2/ z: o, ';7 i and Certification: Underwriters l�bora!,OnGs lt'SteO , tion�c? tifi�.d (12fJ and 4,50 'volt only) ano G;anadien Stander�a „47 Volt only) for VdEt IOCatlonS. Housing: Spun aiurnlnum. (CC series only: Trier a min lh Jfr p h of nqj sapar.atea ry ' z" �alleYs rrited intrJ the pond a a f welds or fasteners. S:dF�^�ali, havo a maximum 1' !;f tMper and af8 ff.0 0 roiiforMad apJminum flange is hemmed iMc the 'oottom pro''ririing support for the rgfi ctor rncdul? An '!nterna! aluminum casting provrrleS TOr nl;;unting of the etECtriCdi T1ptJUla and 5uOP0rt f-'r tn� nG!JSir,c� 'rnnCje. rframe is a a_�I hen„ a 'Neill a tainless Lens Frame and Yoke: l:,ne pl'r ' ra$t ,xlurninum lens attar ha [o tne; housinra bV a Zrn= pl�.teri C^Id toll., St r3 ;tee! Din. Closure of the haJsing •s �' se " mar3ciif-r?tainea gt&IM :3 $Te�31 SCr!' ^r5; ir�ur pro'lidCS Per "the '`5. and29W, three provtded for t" 21' I> ,; stainless •steel self-�xicing model, and a s,ngia scr-w for the i model. Ih e stop an„ s prr_n,ired to hold the housing in the WPII position '^ II_ .ter irin,g. . ?',;' hick c'ear flat tsmpereri gtR64 la'nS ; fully gasketPd by a ui.an,zed Silicone q=shot, Lens I; retained n r,nr: pier:; extruded :3nd4 to t a i� Lens frame is SWDPX!er the ir3rr!e by tern,)�vabir; Inc p,a.-d :, e I ,Y .5 :At four point% by two alurnlnum IJ-:' .3d tubular arms Cradled in a Cast al'JrniniJrn hlJr). Arms are rKeided to the lens frame. and `•NN ded tO the hub icng their ir,ngUur7rn.3! a ia. Huh rrntain ariald splice Comrlt�Rm?21t, 1 r3 t .3iurr1lnUm '?over and !:ro Qf rnlj foilowing p:]le altaChmiant means FM —Mush ".ar_,+Jntitlg 'o'•t mr'_cri5 of ar ",,ansn]n derrire araivata by ? singir', bolt within In6 splicp, comoartment POie n`-13T nave a pl:3in-`Ut te~. 3iUrr inUrn r.t nSiOn PT —Pol2 Tenon mGuntlni; by means of a sz Sle'?ve :;ont•aining lloiJr r?rp_SEd 'ra" s.alnless St6gi 311rn ho]d SQt ant SCl'gvr5 P'].g must hd F a rr�F [P.n r ( "i':1 a min. length). Poet tenon m1.J:3t be, fj,p drilled at On. ;t screw h�r_ati0n CO rn,Ur4 jgautst?ixtjfo roWtion e!A't.;. F�sihn DM -- lir=ct r4ol�nting o, m.arS o? a 1 '"t aiurnlnum 1 'f ' t31niQSS 5T2C! dilen head set ,ggv,a rontzinina four t'P-{gy3r,. 5. r c:12 must h hr? a plain -rut for, ,1 " dlameter t,cinr. srre•;'s gainSt Pole must be field -drilled 3t pna ?'_t. k]c tlon IC insure 8. fl:dlife rri'at1(Dn figctor Reflector Module; 1, '-'" and 25. ^1o`�ata have ;ae IJI,"r •al.-ak a . _. rin,gnts mounttid ^ril:hin a I)ns rjir?r G h',rd!otom,Fd Snell 29 model ""as pn,z pler2 hyrjCOf Ynl?,] 'et!8Ci0r>; with C Sp? :iJiar A1wuk finish \^iv? pcna- trattc)ns to the sorxet ar- s,'a'ed b`s a :;iliciDne gash :t to Create 8 R]t311y salad optical chamber. Refle'^.tor rnodui8 snaps into and o'JI ra{ the nOvS secures it, tr.e housing flange by .3 snif- Ing Cy no-t]nt re!P_as hinr�rS. ECur S an. r'3(di-r'C quarter IU(n faSiEnFr, 13 n91d•rot3ia�ile !n 30° InCrP.mEr:t - factory pr''MIYsd VAth ,} quirk-Jisronnev pluy.::ccketri and rai!nr�s are JtolVroW�. 17'-i ll'S and tdlH me turn 'Gass raterJ *V 21' and 25'_�IPS moriJl bsse r2:?d di `,/, fU1H pin_oriented mogul base 29"-Hr5 mrgu! r ! 1H ��IJI rasa rated .1K,I base rate. -7 • h'. mr.,._ - ,? mGiq?d -Wl- Lamp vibration Resistance: 21" and 5' t !H models have 9, MH and ;on9 Lamp 3t3biliz?r ovni"h slIQ5 O'19f a pin-onentPd -: Ar- P--t. G HFS model; have elther a wars harness Or a t lescoping staoiliz r which hebds the l:arnp tip, t and r, <;p rPrognizad, Houseside Shield: t17: 21' and 25' modeis with Electrical Module: 'Ill F,pctnr ai Compi]nnnf.�are d ,with , Wck-(jisronnPrt Types 11. 111. or ]V distributions only). CIP-Sr , In;y1e l-tF and fa+-tory p = mcunted On > Plat. k.ayhgie Slot:;. All bal anadl?,d, >tamCFd aiurtlinurn, by0lss Iglrv�r= On It , tdodule attCar,os; ingvjr- the hJU*i:, using P houses-IJQ p J9 an'r, : tzrtin7 str9zt5id2; bl9CY angrJiZBcJ pan -! on I � h � �Y faGtOr rdted tr�f -� -' � ' ,. �.tt8chr:5 to refitw•t')r. r-ICd-e. IJgB'w'ih rte8f !arms only'. ;t is are high 001 `t , or c`Odt pt3int availab o. I', Black. Finish: 7Gir thermoset polyester p0�•d- .Gann: i= ? r mil nominal Dark, Gronze, Light Grrj;% or `,Nhite. r,',vd3r thickness, with all OOmprnertt; thon7uUhly CI'?aned Ind primed with prr;tective rnrr3mat c;'v iinG yJ3rning: F',v:b�ra5 rm�St t � grnundeo in .al-coroance with local r,OpS+ or the tJat!o'i.;i F_1e;l.rira! CCile. Fai!urA !om so may result in serir� J J par,onal iniul\, --• K I M 4 -IGHTit•IG L, P z < uj z < - ----- ------- --- - - aul c 2 7� 0 7� t; z 0 < w �-i, 0 olo IL IL IM jg I en-lo -Lu-3sgci [Ail ZI (Li w! F- Fn Qm WvVi wZCcJJ wtt 02 Joao W . o W Np zD Lu VI z ; -- -. 2 < 62 o g lo 5z ;- w 0, 0 o z oo Wmm< u z. Ol zi w o m. > < 2 z z. o , . LD o z T u of �5z 'o , o %P mw w 356 2. it JI cl F— L/) LU oe V) w LU Cl- LU z ATTACHMENT #3 Planning Commission Minutes January 23, 2001 VI. PUBLIC HEARINGS: A. Continued - Municipal Code Amendment 2000-066 - Title 8. Building and Construction; a request of the City for an amendment to Chapter 8.13, Water Efficient Landscaping, throughout the City. Q 'gr ' 2000 004 , a reguest of Chapman Golf e City fa Certification of a Mitigated ironmenta " i ot: 2) amend the General Plan Development, LLC and Negative Declaration ofl missiones�'Kirk excused himself due to a possible conflict of st and left the dias. 2. Ch " Sri Robbins opened the public hearing and asked for the staff .`report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Chairman Robbins asked if there were any questions of staff. Commissioner Abels asked if this was the same project that was before them at the prior hearing. Staff responded that it was. 4. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and opened the hearing to Commission discussion. 2 357 G:\WPDOCS\PC1-23-Ol.wpd Planning Commission Minutes January 23, 2001 5. There being no discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-002, recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2000-402. ROLL CALL: AYES: Commissioners.:AbWs i N„ r, Tyler, and Chairman Robbins. NOES. NAe. A ' Tf, Commissioner Kirk. ABSTAIN: None.-, 7. It was moved and ae adopt Planning P&mi approval of Zone Char ROLL CALL: AYES!. Commis )Ins. TAIN: ! b g.,, mrnissioners Abels/Tyler to ih ResoC " 2001-004 recommending 2000 6i, as recommended. oners,,,bels, Butler, Tyler, and Chairman None. ABSENT: Commissioner Kirk. and seconded by Commissioners Butler/Abels to ,Commission Resolution 2001-005 recommending Amendment to the Village Design Guideline ecommended. S: Commissioners Abels, Butler, Tyler, and Chairman gins. NOES: None. ABSENT: Commissioner Kirk. TAIN: None. ved and seconded by Commissioners Abels/Tyler to ling Commission Resolution 2001-006 recommending f Village Use Permit 2000-004, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 3 353 G:\WPDOCS\PC1-23-01.wpd COUNCIL/RDA MEETING DATE: February 6, 2001 Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-406; Approval of Design Guidelines and Development Standards for a 15.25 Acre Commercial Center (Specific Plan 2000- 050), and Development Plans for a Six Story 145 Room Hotel (Village Use Permit 2000-005); and Approval of the Creation of 11 Lots Ranging in Size from .4 to 6.2 Acres (Tentative Parcel Map 29909) Applicant: Santa Rosa Plaza, LLC AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: C — RECOMMENDATION: 1. Adopt a Resolution of the City Council Certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2000-406; 2. Adopt a Resolution of the City Council approving Specific Plan 2000-050; 3. Adopt a Resolution of the City Council approving Village Use Permit 2000-005; and 4. Adopt a Resolution of the City Council approving Tentative Parcel Map 29909. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The project site is currently vacant desert land. The site is bounded on three sides by roadways, specifically Calle Tampico on the south, Avenida Bermudas on the west, and Desert Club on the east (Attachment 1). The La Quinta Evacuation Channel occurs along the northern boundary of the site. Three small parcels at the southwestern corner of the site are excluded from this project, and are currently developed as a convenience store and a restaurant. 35.9 G:\WPDOCS\ccihSantaRosa.WDd Project Request In addition to the Environmental Assessment, four other applications are proposed: a Specific Plan to establish design standards and guidelines for 49,160 ± square feet of commercial retail and office space, and 217 hotel rooms (Attachment 2); a Village Use Permit to allow the construction of 145 hotel rooms within an Embassy Suites Hotel building, as well as the construction of perimeter improvements for the site; and a Tentative Parcel Map which divides the proposed 14.3 acre project site into 11 parcels (9 buildable lots and 2 lettered lots). The Specific Plan provides the design guidelines and standards which will guide the future development of the site. The Specific Plan requires that Site Development Permits or Village Use Permits (VUP) be secured in the future for the construction of the seven commercial buildings, and for the casitas (which will provide an additional 72 hotel rooms). In addition, the Specific Plan includes an option which would allow parcels 4, 5, 6 and 7 (corresponding to buildings 4, 5, 6 and 7) to be used for an additional 72 casitas hotel rooms. The Specific Plan further details the potential architectural style of the buildings, and the types of materials which will be utilized. The variations to the City's zoning standards are discussed individually below, under Design Issues. The Specific Plan proposes construction of the project in three phases, starting with the hotel building. Only the hotel is being considered for detailed design review at this time, through the Village Use Permit. As development of other buildings occurs, additional Village Use Permits will be required. The project will be accessed from all three streets. The primary access point will be located on Calle Tampico. Secondary access is provided on both Desert Club and Avenida Bermudas. Architecture and Landscaping Review Committee The Architecture and Landscape Review Committee at its January 3, 2001 meeting, reviewed the Village Use Permit for the hotel and perimeter landscaping, and has recommended conditions of approval (Attachment 4). These conditions primarily address concerns regarding the building's appearance, particularly on the large blank wall surfaces on the north, east and west elevations. Planning Commission Review: The Planning Commission held a public hearing for this item on January 23, 2001 (Attachment 1). At that hearing, the Commission considered several issues, including parking standards, and access to the property. These issues were resolved. Considerable discussion occurred regarding the proposed height of the building. The issues associated with building height are discussed below. 36e'0- GAWPDOCS\ccihSantaRosa.wpd FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolutions with the exception of the following: 1. The Specific Plan allows for Lots 4, 5, 6 and 7 to be used for either commercial retail/office space, or for an additional 72 casitas. Although the land use flexibility is mentioned (on pages 2 and 11), no additional standards, including amenities, open space, parking and landscaping, are provided for with this conversion in land use. There is also no alternate site plan which would allow for some analysis of whether the land use would meet minimum standards. Although the use, as a complement to the hotel would be acceptable, a number of issues would need to be addressed in the Specific Plan to provide minimum standards for the conversion. A condition of approval has been added which addresses these issues (#15.B►. 2. The Specific Plan also allows for each building in the project to be expanded by up to 10% without amendment to the Specific Plan. This could result in an additional 23,431 square feet on the site. This increase in square footage represents a significant impact, and is excessive. A condition of approval has been added which requires that the Specific Plan be amended to allow a 10% increase of the commercial retail/office buildings only, which would result in up to 4,916 additional square feet on the site (Condition #15.C). 3. The signage proposed in the Specific Plan does not provide sufficient detail, including size and location, to make a determination as to its adequacy. A condition of approval has been added (Condition #16) which requires that signage for the project be processed through a Site Development Permit and that all signage shall conform to the standards of the Zoning Ordinance. 4. The commercial retail/office component of the proposed Specific Plan allows for one and two story buildings. For the hotel building, however, a maximum height of 78 feet is proposed, to allow for a six story hotel with atrium lobby. The ridge of the hotel roofline would be 69 feet in height. The tower elements would extend to 78 feet in height. Normally, the maximum building height in the Village Commercial Zone is 35 feet. This Specific Plan represents a departure from the City's standards. Certain residents of Duna La Quinta believe that significant viewshed impacts could occur looking south and southwesterly. The City has no viewshed protection ordinance. Certain cases interpreting CEQA have concluded that impacts on a small number of private views may not be considered as environmental impacts. The Council may nonetheless wish to consider viewshed issues. The recommended reduction would also cause the building to have more mass but less height. A condition of approval has been added which limits the hotel to 55 feet in height (Condition #15.(A). If the Council wishes to permit six stories, this condition would be deleted. 0 .I G:\WPDOCS\ccjhSantaRosa.wpd 361 The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council Certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2000-406; Adopt a Resolution of the City Council approving Specific Plan 2000-050; Adopt a Resolution of the City Council approving Village Use Permit 2000-005; and Adopt a Resolution of the City Council approving Tentative Parcel Map 29909; or 2. Do not adopt the above Resolutions; or 3. Provide staff with alternative direction. Respectfully submitted, Her I munity evelopment Director Approved for submission by: �v Thomas P. Genovese, City Manager Attachments: 1 . Location map 2. Specific Plan document and Tentative Parcel Map 29909 (City Council only) 3. Architecture and Landscaping Review Committee Minutes for January 3, 2001 4. Planning Commission minutes for January 23, 2001 qD 36? G:\WPDOCS\ccihSantaRosa.wpd RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2000-406 PREPARED FOR SPECIFIC PLAN 2000-050, VILLAGE USE PERMIT 2000-005 AND TENTATIVE PARCEL MAP 29909 ENVIRONMENTAL ASSESSMENT 2000-406 APPLICANT: SANTA ROSA PLAZA, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 6th day of February, 2001, hold a duly noticed Public Hearing to consider Environmental Assessment 2000-406 prepared for Specific Plan 2000-050, Village Use Permit 2000-005 and Tentative Parcel Map 29909, located on the north side of Calle Tampico, between Avenida Bermudas and Desert Club Drive; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of January, 2001 hold a duly -noticed Public Hearing to consider Environmental Assessment 2000-406 prepared for Specific Plan 2000-050, Village Use Permit 2000-005 and Tentative Parcel Map 29791, located on the north side of Calle Tampico, between Avenida Bermudas and Desert Club Drive, more particularly described as follows: ASSESSOR'S PARCEL NUMBERS: 770-020-001 & 770-020-002 WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2000-406) and has determined that although the proposed Specific Plan could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the Conditions of Approval for Specific Plan 2000-050, and a Mitigated Negative Declaration of Environmental Impact should be filed, and, WHEREAS, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Environmental Assessment: G:\WPDOCS\CCResoSantaRosaEA.WPD 3 A -3 City Council Resolution 2001- Environmental Assessment 2000-406 Santa Rosa Plaza 1. The proposed Specific Plan 2000-050, Village Use Permit 2000-005 and Tentative Parcel Map 29909 will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigable impacts were identified by Environmental Assessment 2000-406. 2. The proposed Specific Plan 2000-050, Village Use Permit 2000-005 and Tentative Parcel Map 29909 will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 3. The proposed Specific Plan 2000-050, Village Use Permit 2000-005 and Tentative Parcel Map 29909 do not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 4. The proposed Specific Plan 2000-050, Village Use Permit 2000-005 and Tentative Parcel Map 29909 will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity. 5. The proposed Specific Plan 2000-050, Village Use Permit 2000-005 and Tentative Parcel Map 29909 will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 6. There is no evidence to show that State mandated school fees will not be adequate to address impacts to school facilities, in that the Specific Plan, as proposed, does not affect the current land use as it would be assessed at time of development, whether or not the project was implemented. G:\WPDOCS\CCResoSantaRosaEA.WPD 06 364 City Council Resolution 2001- Environmental Assessment 2000-406 Santa Rosa Plaza NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2000-406 for the reasons set forth in the Resolution and as stated in the Environmental Assessment Checklist and Addendum on file in the Community Development Department. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of February, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California G:\WPD0CS\CCResoSantaRosaEA.WPD 0! 365 Environmental Checklist Form 1. Project Title: Specific Plan 2000-050, Village Use Permit 2000-005, Parcel Map 29909 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Christine di lorio, 760-777-7125 4. Project Location: North side of Calle Tampico, between Desert Club and Avenida Bermudas. 5. Project Sponsor's Name and Address: Santa Rosa Plaza, LLC P. 0. Box 1503 Palm Desert, CA 92261 6. General Plan Designation: Village Commercial 7. Zoning: Village Commercial 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) 91 10 Specific Plan to establish development standards for 217 hotel rooms, and 49,160 square feet of retail and office commercial space. The hotel includes conference and spa facilities, as well as 72 "casitas," which are on an adjacent parcel but not an integrated portion of the hotel. The Village Use Permit is for review of the hotel portion of the project only. The Parcel Map will create a total of 11 lots, for each of the buildings within the project. Surrounding Lane Uses and Setting: Briefly describe the project's surroundings. North: La Quinta Evacuation Channel South: Three retail commercial lots are developed at the southwestern corner, including convenience store and restaurant. Calle Tampico, Village Commercial land, currently vacant also occur to the south. East: Desert Club, Village Commercial land currently vacant, and Medium Density Residential land built out for a school. West: Avenida Bermudas, Village Commercial and Medium High Residential lands, currently vacant. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District i, f G:\WPDOCS\SP2000-050SantaRosaEACkIst.WPD 3 C 6 1 U Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Signature CHRISTINE DI IORIO Printed Name /a /V0 / Date ' " Z- CITY OF LA OUINTA For u IN FE- G:\WPDOCS\SP2000-050SantaRosaEACkIst.WPD 367 Evaluation of Environmental Impacts: 1 . A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2. All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. "Potentially. Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4. "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVIII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8. The analysis of each issue should identify: a. the significance criteria or threshold used to evaluate each question; and b. the mitigation measure identified, if any, to reduce the impact to less than significance 10 G:\WPDOCS\SP2000-05OSantaRosaEACkIst.WPD 368 3 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: I. AESTHETICS. Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to on -agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Site Visit) III. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) Potentially Significant Impact Potentially Significant Unless Mitigated X X X K1 Less Than Significant No Impact Impact X E9 X X FA 169 c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) d) Expose sensitive receptors to substantial pollutant concentrations? (Application Materials) e) Create objectionable odors affecting a substantial number of people? (Application Materials) IV. BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan FEIR, p. 4-67 ff.) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan FEIR, p. 4-67 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (General Plan FEIR, p. 4-67 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan FEIR, p. 4-67 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (Municipal Code) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? ("Limited Archaeological Testing on TPM 29909," prepared by CRM Tech, December 2000) 91 X X X X X X X X a 143 7 0 b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? ("Limited Archaeological Testing on TPM 29909," prepared by CRM Tech, December 2000) c) Disturb or destroy a unique paleontological resource or site? (Paleontology Lakebed Map) d) Disturb any human remains, including those interred outside of formal cemeteries? ("Limited Archaeological Testing on TPM 29909," prepared by CRM Tech, December 2000) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-39) ii) Strong seismic ground shaking? (General Plan EIR, page 4- 30 ff.) iii) Seismic -related ground failure, including liquefaction? (General Plan EIR, page 4-30 ff.) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan FEIR, p. 4-34 ff.) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan FEIR, p. 4-34 ff.) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan FEIR, p. 4-34 ff.) e)Have soils incapable of adequately supporting the use of septic tanks or alternative waste water. disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) KI X X X M X X X 13 371 VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment 6-1 1) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY : Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (General Plan EIR, page 4- 57 ff.) X X X X X X X X X X X 371 14 d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR, page 4-57 ff.) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR, page 4-57 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Aerial Photo) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local costal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-1 1) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5-5) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan EIR, page 4-157 ff.) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (General Plan EIR, page 4-157 ff.) X KI X X X X Q M FN c) A substantial temporary or periodic increase in ambient X p noise levels in the project vicinity above levels existing J without the project? (General Plan EIR, page 4-157 ff.) C d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Land Use Map) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (Land Use Map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Aerial Photo) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Aerial Photo) X111. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ► Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) X X X X X X X X X X X X U 374 XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (Traffic Study prepared by Korve Engineering, 11/2000) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (Traffic Study prepared by Korve Engineering, 1 1 /2000) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Application Materials) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (General Plan EIR, page 4-126 ff.) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, page 4-24 ) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4- 20) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-20) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, page 4-28) X X X X X X X X X X X X X XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of, probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSIS. X K9 09 M Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis specific to this project site have been used. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 376 Addendum to Environmental Checklist, EA 2000-406 a) & c) Calle Tampico is designated a Primary Image Corridor in the General Plan. The corner of Avenida Bermudas and Calle Tampico is also identified as a Secondary Gateway Treatment in the General Plan. The proposed project includes the required setbacks and landscaping for such designations. The proposed office and retail commercial buildings are proposed for single and two story construction. The hotel building, however, is proposed for 6 stories, with a total height of 78 feet. The Village Commercial standards in the Development Code allow up to 35 feet, plus added height for uninhabitable projections. The Specific Plan can modify such standards, and proposes to do so in this case. The proposed project is located in the Village, which is generally flat, and benefits from exceptional views of the mountain which surround it. The line of sight studies shown in the Specific Plan, though "not to scale" can be interpreted, showing significant grade differentials (10 feet or more). Analysis of the grading plan, however, shows that the grade differential from Calle Tampico to the Evacuation Channel is no more than three feet. From the Duna La Quinta subdivision, the project will create a substantial blockage of views to the west and south, which are the primary mountain viewsheds in the City. The visual impact of the building, therefore, will be significant. In order to mitigate this impact, the following mitigation measure shall be implemented: 1. The overall building height for the hotel shall not exceed 55 feet, or a maximum of 4 stories. I. d) The project site is currently vacant desert land, and is in an area of the City which benefits from low lighting levels. The project proponent shall be required to meet the standards of the Municipal Code regarding lighting. All lighting fixtures shall be required to be flush mounted, down -lights. These conditions of approval will reduce potential impacts to a less than significant level. III. a) e) The uses proposed in the Specific Plan are to be consistent with the Village Commercial land use designation in the General Plan. As such, land uses were analyzed as part of the General Plan EIR. The proposed project will create 50,000 ± square feet of retail commercial land uses, and up to 217 hotel rooms. Based on the land uses proposed, the project can be expected to generate approximately 2,959 trips per day'. Based on this, as shown in the Table below, the project will not exceed any SCAQMD thresholds. "Traffic Study," prepared by Korve Engineering, November 2000. 19 G:\WPDOCS\SP2000-050SantaRosaEA Addendum.WPD 1 377 Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 35 mph 81.9 4.25 10.1 0.0 0.33 0.33 8 2 Daily Threshold 550 75 100 150 Based on 2,959 trips/day and average trip length of 5.0 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. The Coachella Valley has in the past been a non -attainment area for PM10 (particulate matter of 10 microns or smaller). Recent analysis by SQAQMD has determined that the Valley has reached attainment, and a redesignation is pending. In order to control PM10, the City has imposed standards and requirements on development to control dust. SCAQMD also suggests mitigation for vehicular emissions, which are integrated into the following mitigation measures: 1. No earth moving activity shall be undertaken without the review and approval of a PM10 Management Plan. The applicant shall submit same to the City Engineer for review and approval. 2 3. C1 A R Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. Construction personnel shall be informed of ride sharing and transit opportunities. Cut and fill quantities will be balanced on site. Any portion of the site to be graded shall be pre- watered to a depth of three feet prior to the onset of grading activities. 378- 20 G:\WPDOCS\SP2000-050SantaRosaEA Addendum.WPD 2 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Pad sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 11. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. 13. The project shall provide for non -motorized transportation facilities and shall implement all feasible measures to encourage the use of alternate transportation measures. 14. Bicycle racks and/or other mandated alternative transportation provisions shall be included in project design, in conformance with City ordinances in effect at the time of development. The proposed project includes the possibility of restaurants, which could result in cooking odors. These odors will be transient, and should not be considered objectionable. No other objectionable sources are anticipated for the project site. With the implementation of these mitigation measures, the impacts to air quality from the proposed project will not be significant. Moreover, improvements in technology which are likely to reduce impacts, particularly from motor vehicles or the transit route improvements in the future which may occur at the project site are not included in the analysis. Further, the air quality impacts from the proposed project falls within what was studied in the General Plan EIR. The City determined at that time that air quality impacts associated with the buildout of the City required a Statement of Overriding Considerations, which determined that the impacts to air quality of development of the Plan would be cumulatively significant when considered in conjunction with regional development, and that the City would implement all feasible measures to reduce emissions within its boundaries. G:\WPDOCS\SP2000-050SantaRosaEA Addendum.WPD AW J. 3i9 3 IV. a) The site has been significantly impacted, and is surrounded on all sides by either roadways or existing development. As such, it does not represent quality habitat, and is unlikely to support significant numbers of species. V. a) & b) An archaeological resource analysis was conducted for the proposed project'. This included on -site testing, which uncovered no archaeological resources. The archaeological resource analysis therefore recommends the following mitigation measure: 1. Should any grading or earth moving activity on the site uncover an archaeological resource, all construction activity shall cease until an archaeological monitor has been retained by the project proponent. The monitor shall be empowered to temporarily halt or redirect earthmoving activities. A plan for its evaluation and treatment should be developed in consultation with the Community Development Department. The monitor shall file a final report with the Community Development Department. VI. a) i) The proposed project does not lie in an Alquist-Priolo hazard area. No known earthquake fault occurs within several miles of the proposed project. The potential impact for fault rupture is not expected to be significant. VI. a► ii) The proposed project occurs in a Zone III groundshaking zone. The City has adopted the provisions of the Uniform Building Code for this hazard. Construction of any structure on the project site will conform to these standards, and will reduce impacts to a less than significant level. VI. a) iii) The proposed project does not occur in a liquefaction hazard area. The soils on the site are loose silty sand, which has the potential to shift in a seismic event. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground failure are reduced to a less than significant level. VI. b) & c) The site is not located in a blowsand hazard area. As discussed above, the soils on the proposed site are loose silty sand. Sandy soils must be properly compacted prior to construction to assure long-term stability. The City's standards for site preparation shall be adhered to, as required by the City Engineer. In order to reduce the impacts of unstable soils on the proposed site, the following mitigation measure shall be implemented: mm Z "Limited Archaeological Testing on Tentative Parcel Map No. 29909," prepared by CRM Tech, December, 2000. 22 G:\WPDOCS\SP2000-050SantaRosaEA Addendum.WPD 4 1 . Prior to issuance of a grading permit for any structure on the proposed site, the applicant shall submit, for review and approval by the City Engineer, a detailed, site specific soil study, which shall include recommendations designed for the specific structure(s) being constructed. VIII. a) The proposed project will be required to retain the 100 year, 24 hour storm on - site. This requirement includes the installation of "water cleaning" devices when necessary to ensure that no contaminants are introduced into the storm water system. This requirement will reduce the potential for violation of a water quality standard to a less than significant level. VIII. b) Although the proposed project will utilize water for irrigation and operations, the potential impacts are expected to be less than significant. Domestic water is provided by the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The use of water within the hotel and casitas will be slightly greater than the balance of the commercial site. The project proponent will, however, be required to implement the City's standards for water conserving plumbing fixtures, and water tolerant landscaping. These regulations will reduce the potential impacts to a less than significant level. VIII. c), d) & e) Any development proposal reduces the amount of natural terrain available for percolation, and changes drainage patterns. Construction of structures and parking lots will reduce the amount of land available for absorption of water into the ground, and has the potential to increase surface runoff. The proposed project will retain 100 year storms on site, and will also provide an overflow connection to the Calle Tampico storm drain. The City Engineer will impose conditions of approval to ensure that any drainage is properly treated, if needed, and that adequate capacity exists in the City's system to accommodate the proposed project. No significant impact is expected. XI. a), b) & c) The proposed project occurs in a relatively quiet area of the City. The construction of the hotel and casitas represent sensitive receptors. They are, however, located at least 600 feet north of Calle Tampico. The project will be required to maintain exterior and interior noise standards which meet or exceed the Municipal Code standards, including construction improvements if necessary. The impacts potentially created by noise are not expected to be significant. G:\WPDOCS\SP2000-050SantaRosaEA Addendum.WPD XII. a) The proposed project may indirectly induce growth, insofar as the commercial land uses and hotel will require employees. The housing market in the City is currently strong, and provides for a variety of housing opportunities for all income levels. The potential impact is not expected to be significant. XIII. a) The construction of the proposed project will result in short-term potential impacts for both police and fire services. The property, once developed, will generate sales and use tax and property tax. These taxes will contribute to the City's General Fund, and off -set the potential impact to police and fire service. All development has an impact on governmental facilities and services. The project proponent will be required to participate in the City's Impact Fee Program, which helps to offset roadway improvements. In addition, the revenues generated by the site will result in sales tax for the City, which will offset any needs for additional municipal services. The proposed project is not expected to have a significant impact on municipal services or facilities. XV. a) & b) A traffic study was prepared for the proposed project3. The traffic analysis found that the project will generate 2,959 average daily trips at buildout. The traffic study found that the project would not have significant impacts on traffic and circulation, with the inclusion of the following mitigation measures: 1. Prior to the third phase of construction, the project proponent shall construct, or shall cause to be constructed, a longer left turn pocket on southbound Desert Club at Calle Tampico. The length of the pocket shall be determined by the City Engineer. 2. Prior to the third phase of construction, signal timing adjustments and/or phase revisions, to the satisfaction of the City Engineer, shall be completed. 3. The project proponent shall participate in the signalization of Eisenhower and Calle Tampico. Such signalization shall be complete prior to the issuance of occupancy permits for phase 2 of construction. 4. Prior to the issuance of occupancy permits for each phase of the project, the City Engineer shall review the potential impacts generated by that phase, and determine whether timing adjustment and/or split phasing must be completed. 3 "Traffic Study," prepared by Korve Engineering, November 2000. 382 24 G:\WPDOCS\SP2000-050SantaRosaEA Addendum.WPD 6 XVI. f) The construction of the proposed project will have a limited impact on utilities and public services. However, the overall impacts of the project on these services is not expected to be significant, insofar as these suppliers will charge the business operators for their services, and provide improvements to these services as needed. 383. 25 G:\WPDOCS\SP2000-050SantaRosaEA Addendum.WPD 7 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR DEVELOPMENT OF A HOTEL, CASITAS AND COMMERCIAL RETAIL/OFFICE SPACE ON 14.3 ACRES ON THE NORTH SIDE OF CALLE TAMPICO, BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS CASE NO.: SPECIFIC PLAN 2000-050 APPLICANT: SANTA ROSA PLAZA, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 6th day of February, 2001, hold a duly noticed Public Hearing to consider the request of Santa Rosa Plaza, LLC for review of a Specific Plan to allow the development of a hotel, casitas and commercial/retail space on 14.3 acres, and more particularly described as: Assessor's Parcel Numbers: 770-020-001 & 770-020-002 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23rd day of January, 2001, hold a duly noticed Public Hearing for Specific Plan 2000-050, and recommended approval under Resolutions 2001-08, 2001-09, 2001-10 and 2001 -11; and WHEREAS, the project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study (Environmental Assessment 2000-406) and determined that the proposed project could have an adverse impact on the environment. However, there would not be a significant effect in this case, because appropriate mitigation measures were made a part of the Conditions of Approval for Specific Plan 2000-050, and a Mitigated Negative Declaration of Environmental Impact will be filed; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval for said Specific Plan 2000-050: Finding Number 1 - Consistency with General Plan/Zoning Code 1. The proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan, and the Land Use Map for the General Plan and supports the development of commercial and hotel land uses in the Village, as conditioned. 26 G:\WPDOCS\CCResoSantaRosaSP.wpd J City Council Resolution 2001- Specific Plan 2000-050 Santa Rosa Plaza 2. The proposed Specific Plan is compatible with the City's zoning ordinance in that it provides standards for the proposed land uses, and implements requirements for parking, landscaping and other standards, as required. Finding Number 2 - Compliance with the California Environmental Quality Act 1. A Mitigated Negative Declaration of Environmental Impact has been prepared by the Community Development Department as required by the California Environmental Quality Act statutes. The assessment concludes that the project will not significantly affect the environment, provided Mitigation Monitoring has been completed (EA 2000-406). In this case, project mitigation includes measures to reduce aesthetic impacts, air quality impacts and 100 year flood control. Finding Number 3 - Site Design 1. The project, as conditioned, is compatible with the City's Village Commercial design standards and existing surrounding development. Conditions of approval have been included to ensure compliance with the City's standards. Finding Number 4 - Site Improvements 1. The extension of all public services, as required, will encourage further development in the Village. 2. All improvements within and adjacent to the proposed project will be constructed to meet City standards and be compatible with surrounding development. 3. The Specific Plan, as conditioned, will not pose a hazard to the public health, welfare or safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby require compliance with those mitigation measures required in EA 2000-406. 3. That it does approve Specific Plan 2000-050 for the reasons set forth in this Resolution and subject to the attached conditions. 3 y8�5 27 G:\WPDOCS\CCResoSantaRosaSP.wpd City Council Resolution 2001-_ Specific Plan 2000-050 Santa Rosa Plaza PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 6th of February, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California G:\WPDOCS\CCResoSantaRosaSP.wpd CITY COUNCIL RESOLUTION 2001- SANTA ROSA PLAZA - HOTEL SPECIFIC PLAN 2000-050 FEBRUARY 6, 2001 GENERAL 1. Upon conditional approval by the City Council of this development application, the City Clerk shall prepare and record, with the Riverside County Recorder, a memorandum noting that conditions of approval for development of the property exist and are available for review at City Hall. 2. The developer agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. PUBLIC WORKS DEPARTMENT 3. Right of way dedications required of this development include: A. PUBLIC STREETS 1. Calle Tampico (Primary Arterial): 50-foot half of 100-foot right of way. 2. Desert Club Drive (Collector): 32-foot half of 64-foot right of way. 3. Avenida Bermudas (Collector): 32-foot half of 64-foot right of way, plus right of way for one-half of a standard cul-de-sac at the northern terminus of the street. NOTE: As an alternative, subject to agreement with the adjacent property owner (refer to Tentative Parcel Map 29886), the applicant may jointly apply with the adjacent property owner for a street vacation at a point north of the northernmost access on Avenida Bermudas. B. PRIVATE STREETS 1. Commercial: Applicant shall comply with the City's Parking Ordinance. C. CULS DE SAC 387 1. Public or Private: Use Riverside County Standard 800 (symmetric) or 800A (offset) with 39.5-foot radius, or larger. 29 G AW PDOCS\SP2000-050-coaSantaRosa.wpd City Council Resolution 2001- Santa Rosa Plaza - Hotel Specific Plan 2000-050 February 6, 2001 4. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): a. Calle Tampico (Primary Arterial): 20-feet b. Desert Club Drive (Collector): 10-feet C. Avenida Bermudas (Collector): 10-feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 5. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 6. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1. Calle Tampico (Primary Arterial) - None required (improvements, including sidewalk, have already been installed). 2. Desert Club Drive (Collector) - None required (improvements, including sidewalk, have already been installed). 3. Avenida Bermudas (Collector) - a. Construct 20-foot half of 40-foot improvement (travel width, excluding curbs), including easterly half of symmetrical cul-de-sac at northerly terminus, plus 6-foot sidewalk. These improvements shall be installed with Phase I of the development. (NOTE: Avenida Bermudas shall be designed so that the drainage flow in Calle Tampico will not divert onto northbound Avenida Bermudas.) b. Construct 14-feet of pavement westerly of and adjacent to street centerline. C. Construction of improvements northerly of project entry may not be required dependent upon receipt of documentation from adjacent property owner agreeing deletion of future street. J 30 G:\WPDOCS\SP2000-050-coaSantaRosa.wpd 2 City Council Resolution 2001- Santa Rosa Plaza - Hotel Specific Plan 2000-050 February 6, 2001 d. Modify traffic signal at Avenida Bermudas and Calle Tampico to include a designated left -turn from southbound Avenida Bermudas. B. ON -SITE PRIVATE STREETS 1. Construct onsite improvements per City of La Quinta Parking Ordinance. 2. Culs de sac per Riverside County Standard 800 (symmetric) or 800A (offset), 38-foot curb radius. C. CULS DE SAC 1. Use Riverside County Standard 800 (symmetric) or 800A (offset) with 38-foot curb radius. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. MAINTENANCE 7. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. LANDSCAPING 8. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 9. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the G:\WPDOCS\SP2000-050-coaSantaRosa.wpd 3 3 8-9 31, City Council Resolution 2001-_ Santa Rosa Plaza - Hotel Specific Plan 2000-050 February 6, 2001 Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 10. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 11. A 6-foot sidewalk shall be constructed along Avenida Bermudas. The sidewalk shall be installed with Phase I of the development. 12. The plant palette shall be amended to require a minimum of 24" box for all trees to be planted on the proposed project. 13. The landscaping plan shall be amended to include berming throughout the interior of the property, varying in height from 1 to 3 feet. The amended landscaping plan shall be submitted to the Community Development Department for review and approval. COMMUNITY DEVELOPMENT DEPARTMENT CONDITIONS 14. Architectural and landscaping plans for all office and retail commercial buildings shall be reviewed by the Architecture and Landscape Committee prior Village Use Permit approval. 15. Prior to issuance of a grading permit, the Specific Plan shall be amended to include: A. The height of the hotel shall not exceed 55 feet. The 35 foot maximum height limit shall apply to all other structures on the project site. B. Development Regulations (page 31), add: Casitas on parcels 4, 5, 6 and 7 Should hotel rooms (casitas) be proposed for lots 4, 5, 6 and 7, the following minimum standards shall apply: Maximum Density: 34 rooms per acre Parking Spaces Required: 1.1 per room Landscaped Area Minimum: 50% Amenities: 1 pool per 36 rooms or fraction thereof 390 G:\W PDOCS\SP2000-050-coaSantaRosa.wpd 4 30 City Council Resolution 2001- Santa Rosa Plaza - Hotel Specific Plan 2000-050 February 6, 2001 C. Wherever a reference is made to an increase in square footage of 10%, the Specific Plan shall be amended to read "10% of the commercial retail/office space only." 16. All signage for the proposed project, including monument signs and site -specific signage, shall require a Site Development Permit. Prior to issuance of any individual sign permit for the proposed project, the project proponent shall have received approval for a Master Signage Program for the entire site. 17. Village Use Permit applications for the casitas or any commercial building shall include a parking analysis which includes the following: A. Specific land uses within the building(s) proposed. B. Number of parking spaces provided. C. Demonstrated conformance with the standards in the Specific Plan. Any increase over 6,800 square feet of restaurant space shall require the provision of additional parking to meet the City's standard of 1 space per 75 s.f. of seating area. 18. The project proponent shall comply with all mitigation measures contained in Environmental Assessment 2000-406. 19. Delivery trucks, vehicles, and trash trucks shall access the site from Calle Tampico and or Avenida Bermudas. 20. Add the three parcels at the northwest corner of Avenida Bermudas and Calle Tampico. SHERIFF'S DEPARTMENT: 21. No construction traffic shall be allowed on Desert Club Drive. 22. The access drive on Desert Club Drive shall be properly posted to indicate the driver is entering a school zone. 391 G:\WPDOCS\SP2000-050-coaSantaRosa.wpd 5 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ARCHITECTURAL DESIGN AND CONSTRUCTION OF A 145 ROOM HOTEL ON A PORTION OF A 14.3 ACRE SITE ON THE NORTH SIDE OF CALLE TAMPICO, BETWEEN DESERT CLUB AND AVENIDA BERMUDAS. CASE NO.: VILLAGE USE PERMIT 2000-005 APPLICANT: SANTA ROSA PLAZA, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 6th day of February, 2001, hold a duly noticed Public Hearing to consider the request of Santa Rosa Plaza, LLC to allow development of a 145 room hotel and perimeter improvements on a portion of a 14.3 acre site; and WHEREAS, the Planning Commission of the City of La Quinta, California did on the 23rd day of January, 2001, hold a duly noticed Public Hearing to consider the request of Santa Rosa Plaza, LLC to allow development of a 145 room Embassy Suites Hotel and perimeter improvements on a portion of a 14.3 acre site; and WHEREAS, said Village Use Permit request has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended by Resolution 83-68, in that Environmental Assessment 2000-406 has been recommended with mitigation measures for certification; and, WHEREAS, the Architecture and Landscaping Review Committee of the City of La Quinta, California, did, on the 3rd day of January, 2001, hold a duly noticed public meeting to review the request of Santa Rosa Plaza, LLC for design approval of the hotel architecture and project -wide landscaping; and WHEREAS, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify a recommendation for approval of said Village Use Permit: 1. The Village Use Permit is deemed consistent with the City's General Plan in that the site is designated for Village Commercial. The use is consistent with the goals and policies and intent of the General Plan Land Use Element (Chapter 2) provided conditions are met. G:\WPDOCS\CCResoSantaRosaVUP.WPD 39234 City Council Resolution 2001- Village Use Permit 2000-005 Santa Rosa Plaza 2. The approval of this Village Use Permit is consistent with the Zoning Code and Specific Plan in that construction of the hotel and perimeter improvements will conform to development standards outlined in Specific Plan 2000-050 namely parking, lighting, building height, setbacks and landscaping. 3. An Environmental Assessment has been prepared in accordance with CEQA and a Mitigated Negative Declaration has been approved. 4. The development of the hotel will not create conditions materially detrimental to the public health, safety and general welfare or injurious to, or incompatible with other land uses in that an Environmental Assessment has been prepared with recommended mitigation measures reducing potentially negative impacts to a level of insignificance such as aesthetics and air quality. 5. The proposed hotel complies with the architectural design standards for Specific Plan 2000-050, and implements the architectural style, materials, colors, architectural details, and other architectural elements contained in that document, and in the Village Commercial Development Standards. 6. The design of the hotel site is compatible with the surrounding development and the quality of design required in the Village at La Quinta Design Guidelines, in that it encourages pedestrian circulation, and provides site design elements which are compatible with surrounding properties and land uses. 7. The proposed hotel is consistent with the landscaping standards and palette in Specific Plan 2000-050, and will provide plantings of sufficient size, variety and coverage to provide visual relief, screen undesirable views, and provide a harmonious transition to adjacent land uses, in conformance with the Village at La Quinta Design Guidelines. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Village Use Permit 2000-005 to allow development and architectural design of a 145 room hotel and perimeter improvements, subject to the Conditions of Approval, attached hereto and made a part of. 393,- G:\WPDOCS\CCResoSantaRosaVUP.WPD City Council Resolution 2001- Village Use Permit 2000-005 Santa Rosa Plaza PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 6th day of February, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California G:\WPDOCS\CCResoSantaRosaVUP.WPD 394 36 CITY COUNCIL RESOLUTION 2001- SANTA ROSA PLAZA - HOTEL VILLAGE USE PERMIT 2000-005 FEBRUARY 6, 2001 GENERAL 1. Upon conditional approval by the City Council of this development application, the City Clerk shall prepare and record, with the Riverside County Recorder, a memorandum noting that conditions of approval for development of the property exist and are available for review at City Hall. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 395 3'7 G:\WPDOCS\SP2000-05OSantaRosaVUP.wpd 1 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: A. PUBLIC STREETS 1. Calle Tampico (Primary Arterial): 50-foot half of 100-foot right of way. 2. Desert Club Drive (Collector): 32-foot half of 64-foot right of way. 3. Avenida Bermudas (Collector): 32-foot half of 64-foot right of way, plus right of way for one-half of a standard cul-de-sac at the northern terminus of the street. NOTE: As an alternative, subject to agreement with the adjacent property owner (refer to Tentative Parcel Map 29886), the applicant may jointly apply with the adjacent property owner for a street vacation at a point north of the northernmost access on Avenida Bermudas. b. PRIVATE STREETS 1. Commercial: Applicant shall comply with the City's Parking Ordinance. C. CULS DE SAC 1. Public or Private: Use Riverside County Standard 800 (symmetric) or 800A (offset) with 39.5-foot radius, or larger. 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 39.6 38 G:\WPDOCS\SP2000-05OSantaRosaVUP.wpd 2 City Council Resolution 2001- Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 9. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 10. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 11. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): a. Calle Tampico (Primary Arterial): 20-feet b. Desert Club Drive (Collector): 10-feet C. Avenida Bermudas (Collector): 10-feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 12. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 13. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved Specific Plan. 14. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 3 9-'7 39 G:\WPDOCS\SP2000-05OSantaRosaVUP.wpd 3 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 15. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 16. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 17. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" puns shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they G:\WPDOCS\SP2000-05OSantaRosaVUP.wpd 4 308 40 City Council Resolution 2001- Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 20. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 21. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 22. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. 399 cable improvements. However, development -wide improvements shall not be G:\WPDOCS\SP2000-050SantaRosaVUP.wpd 41. 5 City Council Resolution 2001- Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 23. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 24. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 25. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 26. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 400 M G:\WPDOCS\SP2000-05OSantaRosaVUP.wpd 6 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 27. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape. areas outside the right of way unless otherwise approved by the City Engineer. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 29. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 30. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 31. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 32. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 401 43 G:\WPDOCS\SP2000-05OSantaRosaVUP.wpd 7 City Council Resolution 2001- Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 33. Stormwater shall normally be retained in common retention basins. Individual - lot basins or other retention schemes may be approved by the City Engineer for lots 2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 34. Stormwater retention basins and underground piping systems shall be installed such that each Phase of the project shall provide appropriate drainage capabilities for that Phase. 35. All on site stormwater retention basins shall have provisions for evacuating retained water, either by mechanical means or by gravity flow, into the Calle Tampico storm drain system subsequent to the peak drainage flow in Calle Tampico. 36. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 37. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 38. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 39. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 40. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 41. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. G:\WPDOCS\SP2000-050SantaRosaVUP.wpd 402 44 0 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 42. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City - or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. 43.. The tract shall be designed to accommodate purging and blowoff water from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 44. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 45. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 46. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 47. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) 40g G:\WPDOCS\SP2000-050SantaRosaVUP.wpd 45 9 City Council Resolution 2001- Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 A. OFF -SITE STREETS 1 . Calle Tampico (Primary Arterial) - None required (improvements, including sidewalk, have already been installed). 2. Desert Club Drive (Collector) - None required (improvements, including sidewalk, have already been installed). 3. Avenida Bermudas (Collector) - a. Construct 20-foot half of 40-foot improvement (travel width, excluding curbs), including easterly half of symmetrical cul-de-sac at northerly terminus, plus 6-foot sidewalk. These improvements shall be installed with Phase I of the development. (NOTE: Avenida Bermudas shall be designed so that the drainage flow in Calle Tampico will not divert onto northbound Avenida Bermudas.) b. Construct 14-feet of pavement westerly of and adjacent to street centerline. C. Construction of improvements northerly of project entry may not be required dependent upon receipt of documentation from adjacent property owner agreeing to deletion of future street. d. Modify traffic signal at Avenida Bermudas and Calle Tampico to include a designated left -turn from southbound Avenida Bermudas. B. ON -SITE PRIVATE STREETS 1. Construct onsite improvements per City of La Quinta Parking Ordinance. 2. Culs de sac per Riverside County Standard 800 (symmetric) or 800A (offset), 38-foot curb radius. C. CULS DE SAC 1 . Use Riverside County Standard 800 (symmetric) or 800A (offset) with 38-foot curb radius. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 404 4F G:\WPDOCS\SP2000-050SantaRosaVUP.wpd 10 City Council Resolution 2001- Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 48. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 49. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 50. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 51. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 52. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical (1 /8" batter) and a minimum of 0.1 ' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 53. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 54. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation 405 �'b G:\WPDOCS\SP2000-05OSantaRosaVUP.wpd 11 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 55. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 56. General access points and turning movements of traffic are limited to the following: A. Calle Tampico - access shall be restricted to right -turn movements only both to and from Calle Tampico at the single location shown on the approved Specific Plan. B. Avenida Bermudas - unrestricted access both to and from Avenida Bermudas at the single location shown on the approved Specific Plan. C. Desert Club Drive - unrestricted access both to and from Desert Club Drive at the southerly location shown on the approved Specific Plan only. The northerly access shall be gated to restrict access for emergency purposes only. LANDSCAPING 57. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 58. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 48406 G:\WPDOCS\SP2000-050SantaRosaV UP. wpd 12 City Council Resolution 2001 Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 59. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 60. A 6-foot sidewalk shall be constructed along Avenida Bermudas. The sidewalk shall be installed with Phase I of the development. 61. The plant palette shall be amended to require a minimum of 24" box for all trees to be planted on the proposed project. 62. The landscaping plan shall be amended to include berming throughout the interior of the property, varying in height from 1 to 3 feet. The amended landscaping plan shall be submitted to the Community Development Department for review and approval. QUALITY ASSURANCE 63. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 64. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 65. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 66. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 67. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. 4 0 7 49 G:\WPDOCS\SP2000-050SantaRosaV UP. wpd 13 City Council Resolution 2001- Santa Rosa Plaza - Hotel VUP 2000-005 February 6, 2001 The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 68. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. COMMUNITY DEVELOPMENT DEPARTMENT CONDITIONS 69. Prior to issuance of building permits the architectural plans shall be modified as follows: A. Windows throughout the building shall be recessed a minimum of 8 inches. B. On the east, west and north elevations, on walls where no windows or other surface relief occur, the walls shall be embellished with either raised banding, medallions or other appropriate articulation at regular intervals. C. The hotel building shall not exceed 55 feet in height. 70. The project proponent shall comply with all mitigation measures contained in Environmental Assessment 2000-406. 71. Delivery trucks, vehicles, and trash trucks shall access the site from Calle Tampico and/or Avenida Bermudas. SHERIFF'S DEPARTMENT: 72. No construction traffic shall be allowed on Desert Club Drive. 73. The access drive on Desert Club Drive shall be properly posted to indicate the driver is entering a school zone. 50 G:\WPDOCS\SP2000-050SantaRosaVUP.wpd 408 14 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 14.3 ACRES INTO NINE NUMBERED LOTS AND TWO LETTERED LOTS CASE NO.: TENTATIVE PARCEL MAP 29909 APPLICANT: SANTA ROSA PLAZA, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 6th day of February, 2001, hold a duly noticed Public Hearing to consider the request of Santa Rosa Plaza, LLC for approval of Tentative Parcel Map 29909, located on the north side of Calle Tampico, between Avenida Bermudas and Desert Club Drive, and more particularly described as: /_\UONiirL�3ij►ziaiZ�)�:fI�3�YZ�3�Z�� WHEREAS, the Planning Commission of the City of La Quinta, California did on the 23rd day of January, 2001, hold a duly noticed Public Hearing to consider the request of Santa Rosa Plaza, LLC and recommended approval of the subdivision of 14.3 acres into nine numbered lots and two lettered lots, located on the north side of Calle Tampico, between Avenida Bermudas and Desert Club Drive; and WHEREAS, said Tentative Parcel Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended by Resolution 83-68, in that Environmental Assessment 2000-406 has been recommended with mitigation measures for certification; and, WHEREAS, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify approval of Tentative Parcel Map 29909: Finding Number 1 - Consistency with General Plan: 1. The property is designated Village Commercial. The Land Use Element of the General Plan encourages a range of commercial and resort development in this land use designation. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) because commercial and resort land uses are proposed. Finding Number 2 - Consistency with City Zoning Ordinance: 1. The proposed project is consistent with the land uses specified in the Zoning Ordinance. 409 G:\WPDOCS\CCResoSantaRosaPM.WPD City Council Resolution 2001- Tentative Parcel Map 29909 Santa Rosa Plaza 2. The proposed retail development is consistent with the development standards contained in the City's Zoning Code, as modified in Specific Plan SP 2000-050, which accompanies this parcel map. Conditions of approval are recommended ensuring compliance with the City's Zoning Code. Finding Number 3 - Compliance with the California Environmental Quality Act: 1. Parcel Map 29909 is subject to the requirements of the California Environmental Quality Act per Public Resources Code Section 65457(a). An Environmental Assessment (EA 2000-406) has been prepared, and a mitigated Negative Declaration has been proposed. Finding Number 4 - Site Design: 1. The proposed design of the subdivision conforms with the development standards found in the General Plan and Zoning Ordinance. 2. The site is physically suitable for the proposed land division, as the area is flat and without physical constraints, and the division of land is consistent with parcelization in the Village. Finding Number 5 - Site Improvements: 1. Storm water retention will be provided on -site, and conveyed to existing storm water systems adjacent to the site. 2. Infrastructure improvements such as gas, electric, sewer and water will be extended to service the site in underground facilities as required. No adverse impacts have been identified based on letters of response from affected public agencies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby confirm the conclusion that Environmental Assessment 2000-406 assessed the environmental concerns of this Parcel Map; and, 3. That the City Council of does hereby approve Tentative Parcel Map 29909 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval, attached hereto and made a part hereof. 410 5 G:\WPD0CS\CCResoSantaRosaPM.WPD City Council Resolution 2001- Tentative Parcel Map 29909 Santa Rosa Plaza PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of February, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 4tt 53 G:\WPDOCS\CCResoSantaRosaPM.WPD CITY COUNCIL RESOLUTION 2001- SANTA ROSA PLAZA - HOTEL TENTATIVE PARCEL MAP 29909 FEBRUARY 6, 2001 GENERAL 1. Upon conditional approval by the City Council of this development application, the City Clerk shall prepare and record, with the Riverside County Recorder, a memorandum noting that conditions of approval for development of the property exist and are available for review at City Hall. 2. The developer agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California. Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB 12 5 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 1 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 5. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. PROPERTY RIGHTS 6. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 7. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 8. Right of way dedications required of this development include: A. PUBLIC STREETS 1. Calle Tampico (Primary Arterial): 50-foot half of 100-foot right of way. 2. Desert Club Drive (Collector): 32-foot half of 64-foot right of way. 3. Avenida Bermudas (Collector): 32-foot half of 64-foot right of way, plus right of way for one-half of a standard cul-de-sac at the northern terminus of the street. NOTE: As an alternative, subject to agreement with the adjacent property owner (refer to Tentative Parcel Map 29886), the applicant may jointly apply with the adjacent property owner for a street vacation at a point north of the northernmost access on Avenida Bermudas. b. PRIVATE STREETS 1. Commercial: Applicant shall comply with the City's Parking Ordinance. 413 55 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 2 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 C. CULS DE SAC 1 . Public or Private: Use Riverside County Standard 800 (symmetric) or 800A (offset) with 39.5-foot radius, or larger. 9. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 10. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 11. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 12. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): a. Calle Tampico (Primary Arterial): 20-feet b. Desert Club Drive (Collector): 10-feet C. Avenida Bermudas (Collector): 10-feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 13. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 414 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 56 3 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 14. The applicant shall vacate abutter's rights of properties from all frontage along the streets points shown on the approved Specific Plan. access to public streets and and properties except access 15. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 16. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 17. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) AND PARCEL MAP(S) 18. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise 415 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 57 4 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 20. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 21. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 22. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those 416 improvements. 58 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 5 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 23. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 24. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 25. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 26. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 4.17 59 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 6 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 GRADING 27. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project 0 00-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 28. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 29. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 30. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 31. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance 1 ,3 with the provisions of the permit. 60 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 32. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 33. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 34. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 35. Stormwater shall normally be retained in common retention basins. Individual - lot basins or other retention schemes may be approved by the City Engineer for lots 2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 36. Stormwater retention basins and underground piping systems shall be installed such that each Phase of the project shall provide appropriate drainage capabilities for that Phase. 37. All on site stormwater retention basins shall have provisions for evacuating retained water, either by mechanical means or by gravity flow, into the Calle Tampico storm drain system subsequent to the peak drainage flow in Calle Tampico. 38. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 39. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 419 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 8 61 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 40. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 41. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 42. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 43. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 44. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City - or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. 45. The tract shall be designed to accommodate purging and blowoff water from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 9 4^0 62 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 UTILITIES 46. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 47. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 48. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 49. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1. Calle Tampico (Primary Arterial) - None required (improvements, including sidewalk, have already been installed). 2. Desert Club Drive (Collector) - None required (improvements, including sidewalk, have already been installed). 3. Avenida Bermudas (Collector) - a. Construct 20-foot half of 40-foot improvement (travel width, excluding curbs), including easterly half of symmetrical cul-de-sac at northerly terminus, plus 6-foot sidewalk. These improvements shall be installed with Phase I of the development. (NOTE: Avenida Bermudas shall be designed so that the drainage flow in Calle Tampico will not divert onto northbound Avenida Bermudas.) b. Construct 14-feet of pavement westerly of and adjacent to street centerline. C. Construction of improvements northerly of project entry may not be required dependent upon receipt of documentation from adjacent property owner agreeing too 2) 1 deletion of future street. 63 G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 10 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 d. Modify traffic signal at Avenida Bermudas and Calle Tampico to include a designated left -turn from southbound Avenida Bermudas. B. ON -SITE PRIVATE STREETS 1. Construct onsite improvements per City of La Quinta Parking Ordinance. 2. Culs de sac per Riverside County Standard 800 (symmetric) or 800A (offset), 38-foot curb radius. C. CULS DE SAC 1 . Use Riverside County Standard 800 (symmetric) or 800A (offset) with 38-foot curb radius. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 50. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 51. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 52. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 53. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 54. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust a residue for street sweeping. If a wedge or rolled curb design is approved, t .� G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 6 4 11 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 lip at the flowline shall be vertical (1 /8" batter) and a minimum of 0.1 ' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 55. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 56 The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 57. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 58. General access points and turning movements of traffic are limited to the following: A. Calle Tampico - access shall be restricted to right -turn movements only both to and from Calle Tampico at the single location shown on the approved Specific Plan. B. Avenida Bermudas - unrestricted access both to and from Avenida Bermudas at the single location shown on -the approved Specific Plan. G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 12 4 ." ens 5 City Council Resolution 2001- Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 C. Desert Club Drive - unrestricted access both to and from Desert Club Drive at the southerly location shown on the approved Specific Plan only. The northerly access shall be gated to restrict access for emergency purposes only. LANDSCAPING 59. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 60. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 61. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 62. A 6-foot sidewalk shall be constructed along Avenida Bermudas. The sidewalk shall be installed with Phase I of the development. 63. The plant palette shall be amended to require a minimum of 24" box for all trees to be planted on the proposed project. 64. The landscaping plan shall be amended to include berming throughout the interior of the property, varying in height from 1 to 3 feet. The amended landscaping plan shall be submitted to the Community Development Department for review and approval. QUALITY ASSURANCE 65. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 13 66 City Council Resolution 2001-_ Santa Rosa Plaza - Hotel TPM 29909 February 6, 2001 66. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 67. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 68. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 69. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 70. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. G:\WPDOCS\SP2000-050coaSantaRosaTPM.wpd 14 4?5 67 ATTACHMENT #1 001dWdl 311` O LOCATION MAP m 69 ATTACH ME NT #3 *Ps ed in — buildings. Staff explaine�ocation. .dlember Bobbitt',asktdd if there would be another e, .ff Madison St . Staff stated no and showed where the . otrances wou a located. Committee Member Bobbitt asked if there Id be any provisions for tunnels torve the golf course. S fs stated a tunnel wouldorYucted by the mainte nce facility on Madiso treet a close to 53�d E :g% I Ave a and 54tn Avenue.,E 7. There being no further discus n, it w#moved n by EEE Committee Member Reynol t to adopt Motion 2001-002 recommending a,f Site Develop 'on t Permit 2000-649, subject to the cord ith the modification to €�i €€ €t Condition #3. 2. COOO#ee Member Dennis Cunningham asked if the applicant w, Id' like to address the Committee. Mr. Dan Brown, representing the applicant, stated they have no problem with the 12 inch recessed windows, as recommended by staff. They will change the design of the spa window element to blend in with the roof line. In regard to the landscaping and berming on the interior, it was their hope to enlarge the site and add berming around the chip and putt and pool areas as they wanted to elevate the area to give the pool area some privacy, therefore they have no objection to the berming. They have no objections to the other recommendations. Y:�114m- G:\WPDOCS\ALRC 1-3-01.wpd 3 Architectural & Landscape Review Committee Minutes January 3, 2001 3. Committee Member Cunningham stated he thought it was an excellent project for the area and he supports staff's recommendations. tl rove` �Pfomect 2 0- 06; a request of Colonel Bill id for E , Properties or review g to tact a see wall and remove and replace lands g on the e.,of AvenM ,; ,, rmudas, Plaza de la Fuenta. 1. a anent Analyst Brit Wilson resented the information � ,f y ct� ttl` in the staff re�4tment. tcopy of which is on file in the Cd&ftunity Development 2. Obmmittee Mem Dennis Cunningham asked if the idea of the ;Vvall was to b out the view of the parking. Mr. Steve Schmid, represen ' g the applicant, stated yes. Discussion followed regar g the parking and location of the wall. 3. /,"Committee Member Bobbitt asked what the total amount of the r a c arified S 10,619, should the Committee approve the higher amount projected. 428 71. G:\WPDOCS\ALRCI-3-Ol.wpd 4 ATTACHMENT #4 Planning Commission Minutes January 23, 2001 4. Planning environn $nsultant;Nicole Cri re stated it was made a part of the Pelll rtal rev, wro�s that is attached to the staff report. nothin _t_: to comment on that was not contained 'onmenikieview. s asked if the applicant would like to address the .Mr. Dan Brown, representing the applicant, gave a n the project. Robbins asked if there was any other public comment. Moran, P. O. Box 1305, La Quinta, stated she was the it on the land, and as a former Planning Commissioner iad to wrestle with the needs of many versus the wants r. As the Commission is aware the City is in need of afford the beautiful landscape medians and setback, the Senior Center, the Parks and Recreation program, etc. and to address the public safety concerns of its citizens. This hotel with its Transient Occupancy Tax will bring the needed revenue to continue and enhance these programs. The land use 429 G:\WPDOCS\PC1-23-01.wpd 4 2 Planning Commission Minutes January 23, 2001 and specific plan illustrates the thought that went into this project. With the casitas along the north side of the property, it brings the hotel building further south away from the six homes that would be affected at Duna La Quinta. She hopes the Commission will take into consideration the economic interests of the City when reviewing this project as proposed. Mr. Fred Wolff, 77-227 Calle Ensenada, stated he is delighted that a major development would come to the center of our City and hopefully vitalize it again. It is the type of project that may bring those results. However, he is utterly and totally uncompromising opposed to having the first high rise building in our City in this end of the Coachella Valley. We have pride in our community because of the ambiance that has been developed. Since he was first 5 73 G:\WPDOCS\PC1-23-Ol.wpd 430 Planning Commission Minutes January 23, 2001 10. Mr. Louis Compagna, P. O. B t1La Quinta, stated he owns a commercial piece of propeir�'ty eE€€iks the street from this proposed project and he hashno prc, 1Wtth a six story building and if it were negotiable to four sto would be fine also. �EP •1:�4 i€ t ''' As an owner across the„90h, a supp . T'e project. M Marshall Harris, 53-995 Avenida Cortez, stated he came to tljs Val[y from a different area and has seen how the Valley has developed and commends the City on its management of that growth. He supports this proposal and hopes that the citizens could look at this hotel as it will appear instead of who's view it will block. This project will add a lot to the aesthetics of the area as compared to what is in this area presently. It will not only bring revenue to the City but stimulate other business to come here. 13. Mr. Robert Cunnard, 48-825 Avenida Enselmo, stated he has been in business in La Quinta for 20 years and owns the property just adjacent to this site. The area behind his property has been a 74431 G:\WPDOCS\PC1-23-Ol.wpd 6 Planning Commission Minutes January 23, 2001 haven for people who live in cardboard boxes and have caused untold trouble. This project will be good for this community and will help to clean up this area. He supports all six stories. G:\WPDOCS\PC1-23-01 .wpd 7 75 Planning Commission Minutes January 23, 2001 76 G:\WPDOCS\PC1-23-01 .wpd g 43 Planning Commission Minutes January 23, 2001 Commissioner Abels stated he did not agree that every project after this would have to be approved for six stories. They can control the height of other projects. This will be an asset to the City and is needed to jump start the Village. 77 G:\WPDOCS\PC1-23-01 .wpd 9 434 Planning Commission Minutes January 23, 2001 22. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-008 recommending Certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2000-406, as recommended. 25. Commissiondt!i:"' Abels withdrew his motion and suggested discussion, with thE,pplicarE- Commissioner Kirk withdrew his second. Chairman Dobbins '§M d he did not see how this could make any differenbbi ` Iking out of your room and looking over the balcony drown at t fxtam creates the ambiance. To take that away does tithing fort + developer. 27. M*,, DahmBrown, managing member for Santa Rosa Plaza, stated this°sx been a long road to get to this point. They have re`es'gned five or six times and kept in mind what they thought wigs necessary to make a hotel successful. One of hardest sells was to sell Hilton Hotels that the Village at La Quinta was ready for a project like this. He was questioned why he wanted to build at this location and he had to defend his decision to build at this location. They did take into consideration all the Zoning regulations for the Village, but knew there had to be a presence. This hotel had to have a high presence for it to be noticed. It had to be special which would complement what as going on in the Village. They have to be success in the long term because the 435 Village is successful, but they also have to make a statement that 78 G:\WPDOCS\PC1-23-Ol.wpd IV Planning Commission Minutes January 23, 2001 they are 100% first class. That is their main concern in requesting the six stores. They also have to get financing and in order to get that it has to be something different and special. The architecture of most hotels is a box, unlike the exterior of this proposal which contains both Mission and Mediterranean to complement the area. 31. It was r oved J C r iissioner Abels to adopt Planning Co jo*n Reso ttidh'� 001-008 recommending Certification of a 'M1t�aterNegamDDeclaration of environmental impact for Envirort°rttt Assessment 2000-406, as proposed by the applicant ..,Te__motion died for lack of a second. 1t-.1s movedand seconded by Commissioners Tyler/Kirk to adopt Pfpnhing ' Commission Resolution 2001-008 recommending Certification of a Mitigated Negative Declaration of environmental ir»pact for Environmental Assessment 2000-406, as recommended bv` staff. CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. NOES: Commissioner Abels. ABSENT: Commissioner Butler. None. ABSTAIN: None. 33. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2001-009 recommending approval of Specific Plan 2000-050, as amended and 436 recommended by staff: 79 G:\WPDOCS\PC1-23-01 .WDd 11 Planning Commission Minutes January 23, 2001 a. 01 C Condition #6: Unrestricted access both to and from Desert Club Drive at the southerly location shown on the approved Specific Plan only. The northerly access shall be gated to restrict access for emergency purposes only. Condition #19: Delivery trucks, vehicles, and trash trucks shall access the site from Calle Tampico and, Pr Avenida Bermudas. Condition #20: Add the three pates at the northwest corner of Avenida Bermud kand Cale Pico. ROLL CALL: AYES: Commissioners,: Abels, Kir r' Tyf,- and Chair "'b Robbins. NOES: None; ABSENT: Com Ioti t? Butler. ABSTAIN: None.�x9,,... 34. It was moved and seconded by �f'nrntsstoners Kirk/Abels to adopt Planning Commission Resolution` 211-010 recommending approval of Tentative Parcel Map as amended and 8. : ft 113E recommended: LL: AYES; bmmissioners Abels, Kirk, Tyler, and Chairman Robbins: NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 35. It -w`moved and seconded by Commissioners Tyler/Abets to adopt Planning Commission Resolution 2001-01 1 recommending approval of Village Use Permit 2000-005, as recommended. a. Condition #69.A: Change the recess windows from 12 inches to eight inches. b. Condition #69.C: Delete. C. Condition #56.C: Unrestricted access both to and from Desert Club Drive at the southerly location shown on the approved Specific Plan only. The northerly access shall be gated to restrict access for emergency purposes only. 437 80 G:\WPDOCS\PC1-23-Ol.wpd 12 Planning Commission Minutes January 23, 2001 d. Condition #71: Delivery trucks, vehicles, and trash trucks shall access the site from Calle Tampico and or Avenida Bermudas. ROLL CALL: AYES: Commissioners Abels, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. Commissioner Butler rejoined the Commission. VI. BUSIRESS ITEMS: 0 Co oration for review of one protot the 4ve Residential Development to 1. airman Robbins asked St Sawa presented '[` a c y of which � �(o ' Depar ent. 36. Chairman Commissi regard to( that frog betr O' h1iii down the needv the stal W ion ( the st of DGH plan for de i various lot: �Jp l pment )pment in the Cove. Principal Planner in the staff report, nity Development dins asd if there "vy'ere any questions of staff. Reins ed if there were required to use roll up 3ff''sta d no, but the setback would change regarding r the used. mmissio the hou1 Tyler stated he would like to see the square footage and the pages nbqnbered on the submittal. Com ssioner Kirk stated he conc ed with Commissioner Tyler and,Asked if the applicant had been iven a copy of previously ap�roved Guideline submittals and to what the Commission twanted. Staff stated yes. Commissioner I stated that if these elevations were shown to people and they sked what the different was, the only obvious thing would be the vents. These homes are almost identical and it is not the intent of the LIM G:\WPDOCS\PC1-23-01.wpd 13 Planning Commission Minutes January 23, 2001 Master Design Guidelines. If we are going to do this, we should do this right or get it off the books as he is going to continue to vote his conscience on this and the way he believes the Ordinance is written. In his opinion, this is not nearly enough variation. Comrritr Tyler asked if the home in the picture in the Guidelines guilt. Mr. Heusinkveld stated yes on Avenida Rubio, it w #fte second one built and there is currently one under centtruction `on Avenida Navarro. 43. Cbr'�ssioner Kirk asked staff where the Zoning Code update stood in regard to changing this. Staff stated the changes were being drafted and this section should be eliminated and ready for , ublic hearings in February. Staff went on to explain how the Ordinance currently reads. 44. Chairman Robbins asked what would replace it. Community Development Director Jerry Herman stated the current Code requires that we review all building elevations within a 200-foot radius to ensure they are not similar. 439 8� G:\WPDOCS\PC 1-23-01.wpd 14 I°' Trice Healy C, ----------- To: wlatta@laquinta-org — Subject: 6 Story Hotel &Oak- Since I am unable to attend the Council Meeting to discuss this proposed project in La Quinta, at least I hope it is only proposed, I would like to send my concerns in writing. I have no problem with adding another hotel to our accomodations list. I do have a problem with the height that is proposed. I don't think that there should be a building of such stature in little old downtown La Quinta. Go short and expansive. Two stories is ample. It won't steal someone else's view, it won't overshadow the our own Civic Center or La Quinta Hotel. Did you know that our city Fire Dept. doesn't own a ladder truck to service a 6 story unit? How would you adequately evacuate such heights in a fire? Are you willing to build a new and greater Fire Station to house such a piece of equipment? Would the developer pay for this directly? Our downtown area is quaint and any future additions in this area should reflect this feeling. Do six stories, somewhere else. How about next to PGA West or Traditions? Do you think that those residents would object? They will too. Sincerely, Trice Healy Page 1 PINI-A 4,11 411111 I �Irp h� I'•