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2001 02 20 CCc&'t,, 4 4 Q" City Council Agendas are now Available on the City's Web Page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, February 20, 2001 - 2:00 P.M. Beginning Res. No. 2001-12 Ord. No. 353 I. CALL TO ORDER ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION - CENTER FOR BIOLOGICAL DIVERSITY, ET AL V. BUREAU OF LAND MANAGEMENT, CASE #C-00- 0927WHA-JCS, U.S. DISTRICT COURT NORTHERN CALIFORNIA DISTRICT - PURSUANT TO GOVERNMENT CODE SECTION 54656(9) (b) (1). NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties are not invited into the closed session. IV. PLEDGE OF ALLEGIANCE City Council Agenda RECONVENE AT 3:00 P.M. Page 1 Feb. 20, 2001 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS - None Vlll. WRITTEN CORRESPONDENCE 1. CORRESPONDENCE FROM COACHELLA VALLEY WATER DISTRICT - WATER MANAGEMENT PLAN IX. APPROVAL OF MINUTES MINUTES OF THE MEETING OF FEBRUARY 6, 2001. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 20, 2001. 2. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT FOR DECEMBER 31, 2000. 3. TRANSMITTAL OF TREASURER'S REPORT FOR DECEMBER 31, 2000. 4. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28964, RANCHO FORTUNADO. 5. APPROVAL OF AN ART PURCHASE AGREEMENT WITH THE NAVARETTE STUDIOS FOR ARTISTIC COMPONENTS FOR JEFFERSON STREET BRIDGE. 6. APPROVAL OF A CONTRACT SERVICES AGREEMENT FOR LEGAL SERVICES. 7. DENIAL OF CLAIM FOR TED J. JOSALLE, DATE OF LOSS: DECEMBER 25, 2000. City Council Agenda Page 2 Feb. 20, 2001 XI. BUSINESS SESSION 1. CONSIDERATION OF APPOINTMENT OF TWO CITY COUNCIL MEMBERS TO SERVE ON THE CIVIC CENTER ART PURCHASE COMMITTEE. A. MINUTE ORDER ACTION 2. CONSIDERATION OF APPOINTMENT OF A CITY COUNCIL MEMBER TO SERVE ON THE CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE BI-MONTHLY WORKSHOP. A. MINUTE ORDER ACTION 3. CONSIDERATION OF SECOND READING OF ORDINANCE 352 - RE -ZONING CERTAIN PROPERTY FROM LOW DENSITY TO VILLAGE COMMERCIAL (VC) ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE, SOUTH OF CALLE TAMPICO. A. READ BY TITLE ONLY AND ADOPT ORDINANCE 352 ON SECOND READING. XII. STUDY SESSION DISCUSSION OF ENHANCED FIRE AND EMERGENCY MEDICAL SERVICES AND LIGHTING AND LANDSCAPE SERVICES. XIII. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 16. COMMUNITY SERVICES COMMISSION MINUTES OF JANUARY 8, 2000 17. CULTURAL ARTS COMMISSION MINUTES OF JANUARY 11, 2000 18. PLANNING COMMISSION MINUTES OF JANUARY 9, AND JANUARY 23, 2001 19. ARCHITECTURAL AND LANDSCAPE COMMITTEE MINUTES OF JANUARY 3, 2001. City Council Agenda Page 3 Feb. 20, 2001 XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. STATUS REPORT ON CITY'S MARKETING PLAN IMPLEMENTATION 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. 4. BUILDING AND.SAFETY DIRECTOR A. DEPARTMENT REPORT FOR JANUARY, 2001 5. COMMUNITY DEVELOPMENT DIRECTOR A. DEPARTMENT REPORT FOR JANUARY, 2001 B. REPORT ON REQUESTED JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION 6. COMMUNITY SERVICES DIRECTOR A. DEPARTMENT REPORT FOR JANUARY, 2001 B. RESEARCH ON PREPARATION OF A CITY CALENDAR C. RESIGNATION OF CULTURAL ARTS COMMISSIONER 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. DEPARTMENT REPORT FOR JANUARY, 2001 9. POLICE CHIEF A. DEPARTMENT REPORT FOR JANUARY, 2001 10. FIRE CHIEF - QUARTERLY REPORT XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS 1. PRESENTATION BY WASTE MANAGEMENT OF THE DESERT ON THEIR ACTIVITIES IN LA QUINTA. City Council Agenda Page 4 Feb. 20, 2001 XVIII. PUBLIC HEARINGS - None For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. XIX. ADJOURNMENT - Adjourn to the next regular meeting to be held at 2:00 p.m. on Tuesday, March 6, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of February 20, 2001, was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, February 16, 2001. DATED: February 16, 2001 2�� . - -91/ JUN S. EK, CIVIC City Mrk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. City Council Agenda Page 5 Feb. 20, 2001 December 26 - January 1, 2000 COMPANY NEWS FOR WM EMPLOYEES E-mail: wmmonday@wm.com Four Waste Management KinderCare Renews Facilities Recognized b EPA Agreement with WM Waste Management will pro- vide exclusive service to 1,300 KinderCare locations nationwide as pan of a new three-year agreement, Walt Darker, WM Vice President of National Accounts, has announced. The contract is valued in excess of $2 million. KinderCare will use WM's National Accounts Sales and Service Department's "Total Management Program:' Under this program, WM will provide management of all the environmental service needs of every KinderCam location, including the selection and management of third - party service providers, consolidated billing and centralized customer services. Waste Management, which has had a close relationship with KinderCare since 1996, was selected because of its ability to directly service most locations and also deliver an overall cost savings of 15 percent over last year, said Christina Stewart, Facilities Services Manager for KinderCare. Additionally, Ms. Stewart expressed great confidence in National Account Manager Ryan Jensen, and National Service Representative Mary Lindsey. She also stated that her compa- ny's experience with WM's National Accounts program has become a benchmark for all of KinderCare's national vendor relationships. WM Employees Get Disney Discount WM employees are eligible to purchase a discounted one-year membership to "The Disney Club" for $29.95. Membership offers the following advantages: • Savings on Magical Vacations • Exclusive offers at Disney Theme Parks in the U.S., including discount pricing on multi -day passes • Seasonal savings on selected Disney Resort Accommodations • 10 percent Discounts on Disney Merchandise from the Disney Store Catalog and Disney Store locations worldwide • Access to a special member's website • Savings on hotels and restaurants • Information on special events • Quarterly subscription to the Disney Magazine Employees who want to join "The Disney Club" may call 1-800- 654-6347. Employees must be 18 years or older and use the WM cor- porate chapter number (57076) to receive the discount. The Disney Club program replaces the Magic Kingdom Club, which was previously offered to WM employees. If you have any questions, please contact Kim Boyd at (713) 394-2355. Four Waste Management facili- ties joined on December 13 an elite group of businesses and facilities across the U.S. as charter members in the Environmental Protection Agency's (EPA) National Environ- mental Achievement Track program. The new program recognizes and rewards businesses that go beyond regulatory compliance by imple- menting high -quality environmental programs that benefit people, com- munities and the environment. "We are especially appreciative of those companies willing to do more than is required by law to protect public health and ensure greater protection of our air, water and land," said EPA Administrator Carol Browner at the ceremony The WM Santa gets a hag from a happy ehdd as he makes his rounds of holiday tdB-evim& in Washington, D.C. The awards coincide with the EPA's 30th anniversary. Waste Management facilities that were inducted as charter mem- bers of the EPA Track program include: Waste Management of the Desert in Palm Desert, Calif.; Altamont Landfill near Livermore, Calif.; TriCites Waste Management in Fremont, Calif.; and Simi Valley Recycling and Disposal Facility in Simi Valley, Calif. "It was difficult to decide which programs to enter," said Rich Thompson, Westem Area Environ- mental Compliance Manager. "We had several outstanding facilities in the Western Area, but we had to narrow it down to four." Rich Thompson, right, WM's Western Area Emironrnental Compliance Manger, accepts Waste Management's darter membership from Jay Beoforado, EPA Deputy Administrator for Policy, Economics and Innovation The Waste Management facili- selected for its pilot project that eval- ties chosen: uated the use of compressed natural • Waste Management of the gas (CNG) as fuel for waste collec- Desert in Palm Desert, Calif., was See EPA on page 2 In Our Communities Holiday Spirit Spreads Across the Country WM employees have been out in full force during this holiday season. "The holiday season provides many wonderful opportunities for WM employees to give back to the communities where we do busi- ness," said Marilyn Brown, WM Director of Community Relations. "WM holiday projects are excellent examples of combining what WM does best with what the community needs most:' New Orleans -Offers Green Holiday Service WM New Orleans. is picking up mine than trash this holidayseason. " As part of a program aimed at eliminating coastal erosion in the Louisiana wetlands, the WM district of metropolitan New Orleans offers a special service to local residents. On Wednesday, January:11, 2001, WM trucks will make their regular rounds for garbage pickup; which will be dropped at the landfill. They will return to the same route to pick upthose after -the -holiday Christmas trees:. The district services mote than 340,000 households, so this is a significant number of trees. "With the City of New Orleans and other surrounding patiahes participating this year, we project to pick tip about 60,000 to 80,000 trees, maybe more," said John Prior, WM Site Manager for the New Orleans District. Southeast Louisiana losesacres of coastal land every year through ero- sion. The tree pick up is part of a federally .granted program that has)been in place for 15 years..The parishes of Jefferson and New Orleans and some small Louisiana municipalities like the cities of Kenner, Harahan and St. Bernard paiticipate,Yn the program. ;`T6is project figs a two-foldtposiBVe effect," offered Prior. `The tfetA .. are diverted fromthe landfall and put to good environmental use attheaame time. Definitely a win -win situation.." After the trees are collected, they are taken to a holding site to be bun- dled and set down into cages or "holding pens." Eventually the bundled trees are shipped to a location where erosion is a problem. The trees are off- loaded in the designated area and throughout the year collect sediment and other natural debris, creating a natural impediment to shoreline erosion "We've all seen pictures of a WM truck at a landfill, dumping out its load of garbage:' added Prior. "But it is really a great sight to see when that tailgate comes out and there are 600 green Christmas trees in the truck. The standard color for recylcing is green - just like the trees." Some recent examples from WM sites nationwide: • WM of Raleigh adopted an employee's family for Christmas. This employee, Adam Bagnall, is a roll off driver who was involved in a serious accident and is expected to be in intensive care through the end of the year. Fellow employees col- lected money and gifts for his three small daughters. • Waste Management of ND, Bismarck District, contributed to Shopping with Cops, which enables local police officers to take underprivileged children Christmas shopping • Edmonton, Alberta, Canada District hosted the annual benefit Staff Christmas Party for more than 200 employees. Each guest paid a $10 ticket fee, which was donated to the Edmonton Christmas Bureau that provides Christmas meals for more than 15,000 local families. See Holiday Spirit on page 2 Florida and Washington in the News Again The customer satisfaction winners for the Explorer drawing this week are employees in Florida and Washington. One of this week's customer service champions Justin Loughran, WM Territory Manager in Orlando, Fla., had this to say about customer service: STOCK• Stock Close Trading Weekly YTD as of Volume Price Change 12/19/00 Change 2512/,b 1,083,900 1 1.7% 1 49.8% The WM Santa arrives by truck to deliver holiday gifts to a deserving family. Holiday Spirit (continued from page 1) Staff Christmas Party for more than 200 Each guest paid a $10 ticket fee, which was donated to the Edmonton Christmas Bureau that provides Christmas meals for more than 15,000 local families. The total con- tribution amounted to $2,300. • In Fort Collins, Colo., two local families were adopted. WM also donated 25 special event boxes for use as receptacles for the local "Toys for Tots" collection program. • For the past 10 years Lakeview Landfill/WM Erie, in Erie, Pa., has hosted a program where residents can drop off their used Christmas tree for recycling. There is no charge for the tree recycling, but donations are welcomed. All monies raised are given to a local soup kitchen that feeds the poor and hungry. Isst year $3,000 was raised. • Waste Management of Mt. Airy, N.C., sponsored a child through "Caring Hands:' The school system designates five children from each area school to Caring Hands. The WM donation is matched by Wal- Mart, and Caring Hands makes pur- chases for those children. • Green Valley Disposal, District 1544, sponsors a food drive for Second Harvest Food Bank. During the first week of December the 41,000 residential customers are asked to set out food donations next to their recycling containers for col- lection. They use a bag distributed by the local newspaper, the San Jose Mercury News. The recycling drivers transported the food back to the WM facility, where the Second Harvest Food Bank collected it. • Palo Alto Sanitation Company, District 1387, in California donates $500 annually to the Palo Alto Holiday Fund that supports those in need. In addition, the Salvation Army in East Palo Alto received $500 for its efforts in a community with many needs. • Waste Management in the 'Avin Cities of Minnesota partnered with local radio station KFAN to pro- mote the "Toys for Tots" program. Waste Management donated event boxes that were displayed at local retailers. The toy drive was promoted over KFAN. WM purchased the air- time to promote the program and was mentioned as a partner. It is expected that this portion of the toy drive will result in collection of more than 500 toys for underprivileged children in the Twin Cities. • WM of the Desert, in Palm Desert Calif., adopted a local family EPA (continued from page I ) ion trucks. The replacement of diesel trucks with new, re -powered CNG units resulted in substantial reduction in emissions of nitrogen oxides, particulate matter and carbon dioxide. • Over the past two years, significant improvements have been made to capture additional landfill gas and maximize the beneficial use of landfill gas at WM's Almmont Landfill near Livermore, Calif. Currently, enough electricity is gen- erated to provide energy for all on - that did not have enough money to buy presents or a tree. WM took care of everything, including $150 for groceries and a desk and chair for the oldest son. • Waste Management of South Carolina adopted four families and collected food for a local shelter. • The Greater Toronto District of Canadian Waste Services adopted a local family with four young chil- dren, The father lost his job because of a disability, and the mother lost her job. They lost their house and now live in four separate homes. CWS employees are buying clothes and toys for the children. • The WM West Office in Batavia, Ill., collected non-perishable food items for the local Batavia Food Pantry. The office used WM reusable event boxes to deliver the materials to the pantry. • '[Win Bridges RDF-Indiana Service Center Danville, Ind., adopt- ed two orphaned children for Christmas. The Center also built a Crrinch float for a local parade and passed out candy to the children. • WM Corporate office adopted I I families, collected toys and hosted a party for more than 100 at -risk youths and collected items for delivery to 50 senior citizens. Estimated Account Location Won Lost Activity Annual Re' Verizon National X New National $ 1.9 M Account agreement Ford Kentucky Truck Plant KY Speedway SuperAmerica WI American Home Products Comford, NJ X TWM contract $ 1.5 M X Project $100 K X Soil stabilization $ 80 K project to Emelle site operations as well as more than 6,000 homes in the area. • The TriCities Recycling and Disposal Facility in Fremont, Calif., continues to demonstrate its commit- ment to the conservation of wet- lands. With 153 acres already made up of wetlands, Waste Management plans to add a minimum of five addi- tional acres of wetlands over the next three years. • Waste Management is initiat- ing a program to recover liquid nat- ural gas (LNG) from landfill gas at the Simi Valley Recycling and Disposal Facility in Simi Valley, Calif. Simi Valley will be one of the 12/1/00 TO: Empire Waste Management Sonoma County, California ATTN: Human Resources Department RE: Eric Hawley first facilities to implement this new energy conversion technology. "This award confirms that Waste Management has some of the best environmental programs in the coun- try," said Thompson. "The Company recognizes that going beyond com- pliance is good for business and for the community." Thompson emphasized that there are many Waste Management facili- ties across the U.S. that would qual- ify for the EPA program. He said, "We want other areas to be aware of the EPA's performance track program so they can apply for mem- bership as well" On November 25, 2000, one of your employees went beyond the call of duty, not only in assisting me, but also preventing a very serious accident from happening on Highway 1011 I had just purchased a beautiful Douglas Fir Christmas tree from Home Depot and merged onto 101 going south to head home to Cotati. Immediately, I knew I was in trouble as my tree began sliding down the passenger side of my car. In seconds my tree was gone and tumbling in the middle of the high- way... While on the phone with local emergency operator (callbox), Eric Hawley pulled over, put his emergency flashers on and to my shock and amazement, went out into the middle of busy holiday traffic and pulled my tree to the side of the road. He not only risked his life, but also saved the travelers from what could have been a major pileup because of my tree! He truly was a Godsend! After pulling my tree clear from traffic, he then loaded the tree in the back of his pickup and drove to my vehicle. His first words were, "Are you okay?", and "Where do you live? I'll drive your tree home for you:' And he did! What a valiant and courageous act ...I can't thank Eric Hawley enough for his heroic deed! You truly have a remarkable and wonderful employee whom 1 will never forget! He saved my Christmas, prevented a serious accident and went out of his way for a complete stranger! Please give him my heartfelt thanks again!" Sincerely, Joan Spiller I hope this Christmas spirit is in all of us this year! Thank you for your time and have a wonderful holiday! Comments Approx. $250K new business in PA and DE. New business Waste Management 1001 Fannin Suite 4000 Houston, Texas 77002 Phone: (713) 512-6200 E-mail: wmmonday@wrowin s2000 Waste Management, Inc. Monday, September 4, 2000 COMPANY NEWS FOR WM EMPLOYEES E-mail: wmmonday@wm.com WM Lunes to Debut This Week In an effort to better serve the needs of all Waste Management employees, the staff of WM Monday is launching a Spanish edition of the weekly newspaper — WM Lanes. The first edition of WM Lanes appears this week. WM Lanes is a direct translation of WM Monday and will be deliv- ered in the regular weekly ship- ments. "It was clear shortly after we began WM Monday that we needed to publish an edition in Spanish," said CEO Maury Myers. "As we go about the business of turning this Company around, communications plays an extremely important role. We must reach as many employees as possible. WM Lanes is a valuable part of that process." WM Lanes will contain all the news included in WM Monday and, from time -to -time, special features may also be included. If your site needs additional copies of WM Lanes, please contact WM Monday at: wmmonday@wm.com. Pasadena, Texas Renews Big Contract with WM In a major win for Waste Management, the City of Pasadena has renewed its contract with the Company for 10 more years. The contract is worth $5.1 million annu- ally, or about $51 million over the life of the agreement. "We think this contract renewal is a real tribute to the hard work the men and women of Waste Management have put into servicing the needs of the people of Pasadena," said Thane Harrison, District Manager. "it proves that if you give customers what they want and need they will stick with you. There's just no substitute for that. Our goal now is to do such a good job over the life of this contract that See Pasadena on page 2 Recycle America Launches Measurement Initiative "If we can't measure it, we can't manage it," said Waste Management CEO Maury Myers at the recent Midwest Region area Meeting. This statement can apply to almost anything in business, but in this case, Myers was referring to Waste Management's recycling busi- ness — Recycle America. Since then, the Recycle America team has delivered on Myers' request. The team recently launched a six- month initiative to implement a stan- dardized productivity tracking and reporting program for its material recovery facilities (MRFs). Three senior trainers, with the support of Region Recycling Trainers, are in the process of implementing the MRF Statistics Package at WM's approxi- mately 40 MRFs across the country. "This effort is the basis for us to achieve our goal of becoming the low-cost provider of recycle process - Stock Close Trading Weekly YTD as of Volume Price Change 8/29/00 Change 18'/8 1,355,600 -0.7% 9.5% ing in each of our markets," said Steve Ragiel, Vice President of Recycling for Waste Management. "We will begin to increase MRF prof- itability as we become morefocused on measurement, cost reduction and pricing for profit. The combination of these factors will allow us to continue to improve our recycling line of business." The MRF Statistics Package is a spreadsheet that tracks and reports weekly and monthly MRF perfor- mance in seven key areas by material stream — tons per hour, tons produced per labor hour, percent residue, per- cent downtime, labor dollars per ton, baler tons produced per shift hoar and safety. By the end of the year, the pack- age will be converted from a spread- sheet format to a web -based program. '"this is a real grassroots effort at improving our business," said Rick Waste Management, Inc (NYSE:WMI) announced the declaration of an annual cash dividend of $0.01 per share payable October 16, 2000 to stockholders of record on September 30, 2000 Kattar, project leader and senior trainer. "Ibe productivity tool was built, revised and perfected in the field to ensure its success and ease of use." Other senior trainers supporting the rollout include Ken Morford, Kevin McCarthy and Jerry Adams. "We had five to seven excellent MRF measurement tools out there, so we took the best pans from those tools and standardized them into one package for all of Waste Management recycling," said Ragiel. "In the year 2001, we will not only budget our tra- ditional revenue and EBITDA, we also will budget a few key productiv- ity statistics at each MRF A portion of individual MRF managers' perfor- mance reviews will include improve- ment on these key productivity stats." So far, more than 100 Waste Management MRFs have started using the tool. Full rollout and fol- low-up site visits should be complet- WM's Recycle America team has implemented a tracking and reporting program that will enable the group to focus on measurement, cast reduction and pricing for profit ed by September. For more informa- tion on the recycling initiative, please contact Rick Kattar at 303-914-1409 or Steve Ragiel at 713-399-2210. Once Again, Good Customer Service Pays Off And the drum rolls again for four new Ford Explorer winners. The am - and drawing was held at corporate headquarters recently with Bill Trvbeck, WM Chief Financial Officer, receiving the honor of drawing a winner from each area: ) 1tk f E ale. CofAmerclal Ariver ,f��1v4.SYl�tt'Fe Madisior #�y$d . Slw3r,dal�;otir job, even ;1 tt tnnsha•,wok dng d w�#�to inkke,y0urr"(6, d6l> tp�Ms r y ��'�kL�.rei6 a.m xtl�3ti µ"FPS As part of the Ford Explorer customer satisfaction program — in which 45 WM employees will receive Explorers over a nine -month period — every District within the winning Region that exhibited improvement in customer satisfaction qualified for the contest. All qualified employees within the Districts that improved customer service were eligible for the Explorer drawing. The Explorer giveaway program will continue with two more drawings in September. Waste Management of the Desert Cuts Telephone Wait Time Waste Management of the Desert (WMOD) tries to stay one step ahead of its competition. In 1995, WMOD was the first trash hauler in the United States to imple- ment a fleet of compressed natural gas trucks. The move was hailed by many in the industry and has made WMOD a leader in the alternative fuels market. And now WMOD's newest innovation is sure to change the way trash haulers manage daily tele- phone calls from their customers. Located in the heart of the Coachella Valley, WMOD services nine communities with more than 130,000 residential and commercial customers. During the height of the tourist season, WMOD handles between 900 to 1000 telephone calls per day. In the past, the callers placed on hold stacked up on a small computer screen, causing delays in answering the calls. WMOD's General Manager We are a small group located in Summit, which is in southwest Mississippi. We enjoy WM Monday and wanted to share with you what we think is pretty unusual and some- thing we are very proud of. Vime Lee Abraham, one of our FEL Drivers, as of July 1, 2000 had not missed a day of work due to illness since January 30, 1984. We think that is an attendance record hard to beat. WM of South MS - McComb Summit, MS Editor: Thanks for letting us know about Mr. Abrahams outstanding accomplishment. Can anybody out there beat that record? Safety Training (continued from page 1) a reduction in loss -time on the job and a reduction in incidents. This obviously helps productivity." Although no one is sure what caused the incident, Tunney said an aerosol can may have been punc- Frank Orlen and Office Manager Mary Joki were given the task of developing a program to cut cus- tomer hold times and increase Customer Service Representative (CSR) productivity. After several weeks of brainstorming, the innova- tive managers devised a plan that has more than accomplished both goals. The new program consists of placing large television monitors in strategic locations throughout the customer service department. Each monitor can be seen by every CSR and is checked by Joki. and the Customer Service Manager, Jan Deggendorf. Each monitor displays the entire customer service staff by name. As calls come into the depart- ment, they are automatically dis- played on the screen. Each CSR can see how many calls are holding, how long the CSR has been on the phone and the duration of each call. In the first month of the pro - Pasadena (continued from page 1) we'll get another renewal 10 years from now. We're not going to let up." Harrison said the contract was begun in 1969, when the franchise was awarded to Western Waste and has continued to this day. Now, it will continue at least another decade. Roger Lawrence, Houston Division Manager said,"WMwas easily able to get this contract renewed because the service to Pasadena has been so outstanding." Lawrence praised Harrison and his team for their efforts. "When you talk about customer service, the proof is in the puddin'," he added. This was the second notable win for Houston recently. In July, it was awarded a three-year, $1.75 million - a -year contract with the City of Baytown, Lawrence said. tured and that its contents reacted with another substance to create the airborne matter. The day after the incident, man- agers met with workers to reempha- size the importance of safety and to address lingering fears. "Some of the sorters expressed a fear of the unknown, which we told gram, customer hold times were decreased by 50 percent to an aver- age of 45 seconds. In addition, the number of abandoned calls has dropped from an average of 12 calls per day to three. "The television monitors have greatly improved our productivity," said Joki. "The CSRs have begun monitoring themselves, alleviating the need for the managers to closely supervise each CSR." Said Orletr. "The new monitor- ing program has made us a better, more efficient company. Morale in the customer service department has improved and the CSRs have taken ownership of the program. Our number one goal is to better serve our customers. The new monitoring program has proven to be very suc- cessful in this regard." WMOD's managers are not the only employees who have noticed a dramatic change in efficiency and morale. Rosie Heredia is the lead July 31, 2000 Mr. Tony Ventrella Sales Manager Waste Management Corporation 790 M Kirk Street Batavia, IL 60510-1473 CSR monitors display customer call information. CSR for WMOD and has worked for the company for more than 10 years. "The monitors help us to see how many customers are on hold," she said. "As a CSR, I care a great deal about my customers and want to help reduce the amount of time they spend on hold. All of the CSRs love the new system because it makes us feel that we are part of the solution." UI PROVENA StimtJoseph Hospital Dear Mr. Ventrella, Recently, Proven Saint Joseph Hospital Implemented revisions to our intermit infection control practices as mandated by the Illinois Environmental protection Agency. In this process, our Facility was required to remove the existing waste incinerator and install standard trash compactors. Initially, this may appear m be a relatively simple process. However, health care waste streams present significant challenges addressing segregation of controlled and non -regulated materials. In our situation, we contacted Waste Management to assist with the transition. I was pleased to work with your represtmonives Karla McCleary, Jerry Krich, Jay Gerber and Brook Sipes from the Southwest Special Waste office. I am sure your business is much like mine and compliments are few and far between. But please pass the word to these Waste Management staffers as they really did a gminjob! A special not of thanks to Karla McCleary for all the extra effons. This individual has the customer focus needed to get things done. Hopefully, we can work with her in the future as Provena Saint Joseph Hospital expands our level of services within the community. Again, thanks for your assistance. them was understandable," Kalebich said. "We also told them that is why we have made safety our top priority. We ended the meeting on a very upbeat and positive note. "I'm very proud of my staff," he continued. "They handled a very dangerous situation with a high degree of professionalism." Sincerely, Allen C. Jensen Dimctor, Facilities Management Tunney added: "I know that across the company people often take for granted the importance of fire drills and safety drills, but what happened at 34th Street is a good example of why we should take those things very seriously." Account Location Won Lost Activity Est Annual Rev. WRS: Roebling Steel Site Roebling, NJ X Lead contaminated brick $360 K Brooks Industrial Site Bound Brook, NJ X Contaminated Soil $ 98 K Crown Petroleum Midatlantic & Southeast X Awarded 180 locations $200 K Crown Petroleum Midatlantic & Southeast X Lost 20 locations $ 15 K Landfills Sisters of Mercy New Orleans, LA X Remediation project $250 K Residential Town of Elkton Elkton, NJ X New municipal contract $216 K Commercial Mountainside Hospital North Jersey X Lost waste removal contract $ 60 K By Bill Prachar VP Ethics and Compliance In the most recent CEO Update Maury Myers stresses the role of communication in bringing about change in corporate culture. I thought I might use the next few columns to talk about the art of com- municating. Interestingly, most of the ethics and HR " issues" that employees bring to me have their roots in a fail- ure to communicate. Open and hon- est communication is a key element in a good business environment. This week we'll talk about lis- tening. Half of any conversation is Iistening.The beauty of listening is that you can actually learn some- thing! The following is a " Top 10" list of the do's and dont's of effec- tive listening: 1. Stop talking! 2. Put the speaker at ease. Help the person you're communicating with feel comfortable and free to talk. 3. Show the speaker you want to listen. Look and act interested. Make eye contact. 4. Remove distractions. Don't read mail, shuffle papers, twiddle a pencil, etc. 5. Try to relate to what the speaker is saying. Put yourself in the other's shoes and try to see things from his or her point of view. 6. Be patient. Few of us are real- ly so busy we can't take the time to listen. 7. Respect the speaker's point of view. Even if his or her point of view is different from yours, be sure to acknowledge their contribution. 8. Go easy on argument or criti- cism. Don't be defensive or interrupt the speaker to express your opinion. (This is really tough to do — I fail constantly here — ask my spouse!) 9. Ask questions. Don't assume anything. Ask for clarification if there is something you don't under- stand. Questions like" Do you mean ...?" or " Are you saying that ...?" can be helpful. Before concluding try to summarize the main points of the discussion. 10. Once again, stop talking! Unless we stop talking, we can't listen. If we can't listen, we can't really communicate. The above tips are incredibly easy to apply. The problem is we all tend to think it's the other person who needs to apply them! After your next conversation, hit the replay button in your mind. Did you really listen? Next week: What stops communication? Please send questions or suggested topics for this column to the address below. E-mail may be sent to bpmchwC&wm.com. WYM Waste Management 1001 Fannin Suite 4000 Houston, Texas 77002 Phone: (713) 512-6200 E-mail: wmmonday@wm.com 02000 Waste Management, Inc. io Printed on recycled paper It's in a category by Sterling"' presents Condor" refuse trucks. True innovation in an industry that doesn't see much that',, new. Exceptional productivity, because your schedule doesn't leave time to waste. Unmatched style and comfort, because drivers are something you defillitcl\ want to keep. To scc the first innovation in refuse truck chassis in years. See your Sterling dealer. To appreciate what it can do, take it for a test drive. Sterling Condor. It makes short work or a long route. I MANAGERS TOOLBOX: USING TECHNOLOGY While waste haulers will t � w By Michael Fickes aw hen officials in Rancho Mirage, Calif., put their waste removal franchise up for bid during the first quarter of this year, four companies in the competition. One of them, however, brought in a new marketing weapon: www.wmdesert.com Waste Management of the Desert, located in Palm Desert, Calif., about 15 miles east of Palm Springs, had held the trash removal franchise for Rancho Mirage for 17 years. As the date of the Rancho Mirage decision neared, the company worked its new website, soliciting comments about the quality of its services and informing customers about public meetings related to the selection process. According to Mark Wasserman, the company's vice-president of mar- keting, about a dozen customers a week responded with comments, which Wasserman forwarded to the city. In early April, Rancho Mirage voted to renew its agreement with Waste Management. While no one would assign full credit to the website for the victory, Wasserman believes it played a role. "The website has been a tremendous marketing tool," he says. The Full Customer Fold Success in the trash business in the Cochella Valley, where Waste Management of the Desert operates, requires broad capabilities and a steady marketing hand. Each of the area's 12 jurisdictions operates by franchise under five- to seven-year contracts. Waste Management holds the franchises for 10 of those jurisdictions, including eight cities and two counties that provide the company with a total of 82,000 residential 72 W a 9 t e Age Peterbilt Motors Co. Peterbilt, Denton, Texas, introduced its Model 270 medium duty COE with a stamped steel, galvanized cab for durability in refuse and recovery vocations. According to the company, the cab was designed to provide easy entry and egress with strategically positioned steps, grab handles, a low cab floor height and doors that open 90 degrees. Peterbilt added front and rear suspen- sion stabilizer bars. A 50-degree wheel cut was designed to facilitate maneu- verability in tight areas. Peterbilt Class 7 medium duty, Model 330 offers new powertrain fea- tures and a crew cab conversion kit option. Model 330 has a new transmission option —the Eaton Fuller AutoShift in 6-, 7-, and 10-speed configurations that are semi -automatic to reduce manual shifting and clutch wear. Sterling Truck Sterling say- ;tom a regional operat tractor, the 1 8500, currently weighs 13,160 pounds. It was de- signed with 41 weight -sen- sitive com- ponents, in- cluding an aluminum bat- tery box, fll wheel housing, axle carrier, reservoirs, bumper, fuel tanks, wheels and hubs, as well as some frame components, where appropriate. Weight savers are a sin- gle -exhaust stack, lightweight front and rear brake drums, and an AirLiner suspension. Transmissior Technology Corp. To upgrade the perfor- mance of its existing m a n u a l transmis- sions, Trans- mission Tech- nology Corp (TTC) has dev oped the Opti- lubrication system. Opti-Lube is a pressurized lubrica- tion system that constantly sprays lubricant directly on critical compo- nents to minimize friction, TTC says. This should reduce transmission oper- ating temperatures by up to 50 degrees Fahrenheit, making external t-- i—ion cooler. CC's, Opti-Rail as a shift fork attached to each rail or rod at a single point. During a shift, stress- es often are transmitted to this point, and eventual- ly, the fork iosens. owever, TTC --I .. Ot, Rail dis- tributes the stress by gathering the shift rails between two welded side channels and attaching each shift fork to an individual rail. Extended reject conveyor, discharge to 18' for gets up in 10 min. No permits required. , CAT Powered / truck loading. Western Star Trucks Western Star announced the name of its new Class 7 truck — the Solar Series — for municipal s. Model 3700 )mes with 6x4 and 4x2 config- C urations. The 6x4 has a wheel- base of 194 inches and a 4 standard Cat 3126B engine that ranges rom 275 hp to 0 horsepower. front axle ca- pacity ranges from 12,000 pounds to 20,000 pounds. The rear axle ranges from 40,000 lbs. to 46,000 lbs., on a Hendrickson HFS 4-spring suspension. The Solar Series 4x2 has optional wheelbases of 223 inches, 245 inches and 259 inches. Cat's 3126B engine ranging from 210 horsepower to 300 horsepower is standard. The front axle capacity ranges from 8,000 pounds to 18,000 pounds Rear axle capacity ranges from 19,000 pounds to 23,000 pounds on a multi - leaf suspension. WA Bob Deierlein is Waste Age's Truck Editor. au r►oar yvu ebottt %t. E; Mdil Waste'?A0 bu1_wo1ptnVinterteCc0m Circle No. 37 on Reader Service Card J u n e 2 0 0 0 71 customers and 5,000 commercial cus- tomers. The only areas outside of Waste Management's customer fold are Palm Springs and Desert Hot Springs. The trash business in Waste Man- agement's regions rise and fall with the seasons. In winter, the population jumps to about 250,000 peo- pie from abase of 120,000 year-round residents. A single The website shows people our facility with 120 employees commitment to their communities, and 70 residential and com- mercial trucks help service all while providil7g us with an effective the customers. Waste Man- agement provides residential means of CillllYlClrllt_1t10711 With and commercial trash re- our customers. moval, recycling pickups and yard waste collection. An additional segment to the compa- ny's business comes from the large number of special events held in the Cochella Valley each year. The region hosts more than its share of professional golf tournaments, including the PGA's Bob Hope Chrysler Classic and the LPGAs Nabisco Championship. For these and other special events, Waste Management supplies Crowd Pleasers, a brand of portable toilets. Weaving a Web of Information The website markets, supports and extends all of Waste Management's services. Customers logging into the site will find a homepage that lists all the local jurisdictions using Waste Management services. By clicking on the name of a city or county, customers can learn what services are available there. Additionally, event coordinators can learn about waste services provided for tournaments, concerts and large public gatherings. New and seasonal residents can sign up for service online. The website also details procedures related to manual and automated trash collection ser- vice, as well as informs customers about how much trash may be set out, recycling, annual clean ups and even composting. According to Wasserman, the site appeals to government officials in Waste Management's franchise jurisdic- tions. "The site shows them our Designing a website for a trash hauler presents some challenges to site designers, says Todd May, Management information systems director with Desert Publications Inc. of Palm Springs, Calif. "Many designers promise things like high-performance search engines," May says. "They also promise to apply techniques that will make it possible for people around the world to find the site. These things aren't necessary for a local hauler, who needs a local community focus." If web reach isn't specified, haulers may get a range of price bids — anywhere from $1,500 to $10,000 — for website creation, according to May. Consequently, it is important to be specific about local, national or interna- tional goals when getting bids In addition to the site development cost, haulers also will face two additional fees: one for hosting and one for maintenance. Hosting involves using web servers and other Internet equipment that store and deliver a site's information. Site developers will provide this equipment or arrange for it. Hosting fees can range from $20 to $125 per month, May says. Maintenance fees cover regular changes and updates to commitment to their communities, while providing an effective means of communication for customers," he says. "In addition, our site provides links to websites operated by the municipalities we serve, and those sites provide links to our site. So we help generate traffic for each other. The cities we deal with really like the idea." The site also is designed to appeal to parents and children. According to Wasserman, there is a kids page with a series of cartoons and interactive games promoting environmental goals such as recycling. It also pro- vides educational information. For example, a young girl recently visited the website to collect informa- tion about composting for a school science project. Her success led the girl's father to send Wasserman a complimentary e-mail. One of the site's most innovative and advanced features, however, is that it allows customers to pay their bills with a credit card online. Waste Management customers that are con- cerned about transmitting their credit card numbers over the Internet can download a form, then fax in their in- formation. the website. For example, a pricing change will require placing updated pricing information on the site. According to May, maintenance fees will vary according to the frequency of the changes expected to be made. He recommends questioning providers closely about mainte- nance fees and what they include. "What if you change your logo and graphics package?" May asks. "You will want your provider to make these changes without charging a new round of full production costs. You should discuss these costs when you negotiate the original contract." May also warns against signing a long-term contract. "Five years is too long for a contract term," he says. "What if the company you are dealing with gets into trouble and can't keep up service? You're better off with a short-term contract that lasts for six months or a year." Overall, when picking a website developer, haulers should work to create the kind of contract they want — not just what the developer wants. "The web has come a long way," May says, "but there are still a lot of people who will take advantage of the fact that customers don't understand the technology." — Michael Fiches 74 W a s t e Age ATTENTION MOBIL TOPGUN SWEEPERS ALL RUNNING & DRIVING VEHICLES Minimum opening bid $22,000 (No bid under the mini- mum will be considered). Each item must be individually bid. Bid applications may be obtained by calling Mr. Stephen Liu at (212) 669-8577. Visual inspection is at the Auto Auction location at 570 Kent Avenue, Brooklyn, N.Y. Inspection is available Monday - Friday 9:00a.m. - 2:00p.m. (718) 855-5237. Please note, additional sales of like items will follow this one. The perfect opportunity to upgrade your fleet. NOW AVAILABLE! Crane carrier collection trucks from the world's largest municipal fleet Single Axle 29 Yard Loaders I Tandem Axle 25 Yard Rear Loaders Tandem Axle 33 Yard Front Loaders I Single Axle 20 Yard Rear Loaders To receive a faxed notice indicating collection truck sales, fax a request to (718) 858-0385 with; name, address, phone and fax numbers, or check our web site. Auctions held every other Wednesday. Call for dates and availability of specific types of equipment desired. You can also access our web site for more information on upcoming auction sale dates, vehicles available for sale and surplus property sales via sealed bid at: http://ww ci.nyc.ny.us/html/dcas/html/caraucti.htmi Auctions take place every other Wednesday at the Brooklyn Navy Yard, 570 Kent Avenue For sale date information, please call (718) 625-1313. Doors open at 9:30 a.m. Auctions begin at 10:00 a.m. For additional information regarding the auction, please call Mr. Charles Molesphini at (718) 855-5237 or Mr. James Scanlon at (212) 669-8548. CITY OF NEW YORK RUDOLPH W. GIULIANI, Mayor WILLIAM J. DIAMOND, Commissioner, Department of Citywide Administrative Services Circle No. 38 on Reader Service Card Waste Management of the Desert has been exploring ways to bring customers to its website. Shortly after the website went on line, Mark Wasserman, the company's vice president of marketing, developed and up -loaded a page announcing a drawing for a year's free trash pickup service. Customers visiting the site, completed a survey asking several multiple choice questions about the quali- ty of Waste Management services. Upon completion, their names were entered into a drawing. More than 100 people entered. The on-line drawing proved so popular that Wasserman plans to make it an annual event. — Michael Fiches According to Wasserman, this web option definitely helped extend the company's customer service arm. Residents began using the service as soon as it became available. In fact, 35 customers paid on the web in the site's first 45 days of operation, he says. Web at What Cost? While a local trash company website may look more like a frill than a tool to build more business, this new technol- ogy has seen growing application in the waste industry — for Waste Manage- ment as well as other haulers. The city of San Jose, Calif., for exam- ple, requires both of its trash haulers (Waste Management, Houston, and The Green Team, San Jose, Calif.) serv- ing its residents to provide websites linked to the city's site. "We've been doing this for two years," says Elaine Leung, a city spokeswoman who works with the San Jose residential recycling program. "We wanted to have one uniform source of information available to all residents. On our web page, residents can get information about signing up for trash removal services. By clicking on the button for the hauler serving their area, customers can find specific information about pickup days and recycling procedures." Leung believes that informational websites explaining trash services pro- vide important services and count as part of the cost of doing business today. For Waste Management of the Desert, web technology may be helping to lower — or at least control — the cost of doing business. Jan Deggendorf, the company's cus- tomer service supervisor, says e-mail 76 has improved her ability to support customers. "Customers order service, recycling crates and automated cans with a form we provide on the website," she says. "We can announce citywide cleanups on the site. When customers schedule special items for pickup over the web, we don't have to go to their homes to schedule special pickups. "With e-mail, customers can request service whenever they have time in- stead of only during business hours," she continues. "Responding to e-mail requests allows me more freedom, too. I can get back to people within 24 hours, and I'm not tied to the telephone. Our experience is very positive." Designing a Website Creating a useful website does not have to be difficult. Wasserman, who had previous website experience, creat- ed the Waste Management of the Desert site in about six months durit 1999. Before joining Waste Managemer Wasserman worked as public relatioi director for the Riverside Coun Sheriff's Department, where he set up news site for the media. To create th company's site, Wasserman began by making a list of customer needs. The list included: •24-hour-a-day access to infor- mation about trash pickup and recycling; -Replacing the need to tele- phone customer service for information during business hours with e-mail, which is available at all times; -Providing a direct means of communication with the com- pany's management; and -offering an online bill payment option. Once he established this list, Wasser- man says he refined his web solutions by talking to department heads. Jan Deggendorf in customer service asked for pictures of items such as 3- yard bins and 30-yard roll -off trailers. She also asked for a section discussing recycling items. "I asked that the site include answers to the questions customers ask our department every day," Deggendorf says. Goals in hand, Wasserman says he then sketched out a flow chart for the site, showing the various buttons and links that would enable users to navi- gate it. Designing a website flow chart may sound like it requires creative skills and web savvy, but "people shouldn't be intimidated by the idea of making a flow chart," Wasserman says. "It's really just an outline that organizes the information and services you want to provide." "The web -design firm can help refine the outline," he adds. "The point is that you need to write out what you want your site to accomplish." Once he had his flow chart, Wasser- man interviewed half a dozen compa- nies offering web design services. The responding bids ranged from $2,500 to $8,500 to create the site, plus monthly fees for hosting and maintenance. He selected a $2,500 proposal offered by Desert Publications Inc., Palm Springs, Calif., but not because that company had the low bid. "Desert Publications offered more features than the other providers," Robert L. Schneider Lloyd Brothers Trucking Co. Small Company, Commercial Charles A. Elsaesser Rumpke Transportation Small Company, Industrial Ernest E. Dennis City of Iowa City, IA Public Sector A Credit to Our Industry. We proudly salute the EIA Drivers Of The Year. As an equipment manufacturer, our foremost objective is to produce a safe vehicle in which you can perform your duties with confidence and peace of mind. But we also realize that without the dedication of operators such as you, our efforts would be in vain. Congratulations. This honor is a tribute to your professionalism, just as you are a credit to our industry. Edward Lee Wright BFI, Peachland, NC An Allied Waste Services Company Large Company, Commercial Dennis Potter BFI Idaho, Boise ID An Allied Waste Services Company Large Company, Industrial Johnnie Lee Roberson All Service Refuse A division of Republic Waste Services Large Company, Residential HEIL ENVIRONMENTAL INDUSTRIES, LTD. ® A DOVER INDUSTRIES COMPANY P.O. Box 8676, Chattanooga, TN 37414 • 1-800-824-4345 www.heil.com Circle No. 39 on Reader Service Card According to Todd May, manage- ment information systems director with Desert Publications, a high price carries no guarantee of a full range of web features. "There are no guidelines when it comes to cost," he says. "You have to ask for a number of bids and evaluate what they offer." Varying bids may relate to different technical needs. According to May, a website aimed at a local community does not, for example, need it easy to get information and to deal with high-powered search engines that foster connections with people across the country and around the world. Waste Management's target audience included local residential and commer- cial users, and special events planners. "Our focus was to tailor a site for local users seeking information, communications and services," May says. Then, because Desert Publications is an advertising agency, it helped Waste Management promote the site to the local community through media advertising and mailers carrying the web address. Measuring Results During the first three months of operation, Waste Management's site attracted more than 10,000 hits. "It's difficult to make further assump- tions about that number," Wasserman says. "Individuals probably come back I've received a number of e-mail notes from residents who say the site makes eliminates the need to call customer service on the phone. several times. But 10,000 hits means that a good portion of our community has looked at the site." Another encouraging statistic came from the customer service department, where the number of telephone callers placed on hold and hanging up declined by 1 percent during the site's first three months of operation. "I think we can attribute that to peo- ple finding answers on the website," Wasserman says. "In fact, I've received a number of e-mail notes from resi- dents who say the site makes it easy to get information and eliminates the need to call customer service on the phone." Andrea Stephenson, director of municipal development for Waste Management's western area, says that the site's infor- mational and service capabili- ties send powerful messages to customers. "The site highlights our com- mitment to recycling," she says. "In addition to information about recycling services, the site describes our investment in recycling infrastructure and helps people understand what is involved in recycling. "I think the on-line bill paying feature is a technological breakthrough for a waste company," she adds. And overall, the "website shows customers that we are serious about using new technology to improve service." WA Michael Fiches is Waste Age's Business Editor. Composting Tell Made Simple About you... Your job, your company, your community: `' About your operations.,., °. J Awards, new facilities "r � 011, contracts, aquisitions ay11 About us...� . What can we do to serve you better? k ,s Our goal is to continue serving the waste industry better than any other publication. With your input, we can and we will. • Control Odor • Space Efficient we're waiting to • Control Leachate • Cost Effective Solution hear fi,om you. • Flexible & Easy to Use contact: Patricia -Anne Tom, Managing Editor Phone: (770) 618-0310 Fax: (770) 618-0349 --"E-mail: atti-anne_tom@intertec.com p e i ru men to Web site: hrite: Waste Ag eage.com Write: Waste Age Y 1-800-334-7432 • www.ag-bag.com 6151 Powers Ferry Rd. NW Suite 200. , Atlanta, GA 30339-2941 Circle No. 41 on Reader Service Card 78 Variable Factors "I needy 6rts. " "1 need route consulting. " "1 need custom molding. " "1 need -bin lids, li�,es d bottoms. " 7 Ht Koio, we realize your time is expensive. That's why we offet slit h i-I wide vmlety of That means you shouldn't have to call ® products -from route consulting to custom multiplesuppliers to meet your solid waste, /�� molding, even pl'i stir bin bottoms, linr1l t° hauling and recycling industry needs. INDUSTRIES i Nc lids, and ti�ore. Scc us at WLIStCC1ICj<.00lill Contact our Service Professionals at 800-634-7686 Roto. One Source. ( III IIA`l,. W I,II I,((Iti(I �I I l h (I Illd Steel Bin RepLlannont Bottom Coimplotc I.im• of Bin 1_0, W ATEq ESTABLISHED IN WRITTEN CORRESPONDENCE ITEM: aISTRIC1 COACHELLA VALLEY WATER DISTRICT POST OFFICE BOX 1058 • COACHELLA, CALIFORNIA 92236 • TELEPHONE (760) 398-2651 DIRECTORS OFFICERS JOHN W. McFADDEN, PRESIDENT THOMAS E. LEVY, GENERAL MANAGER -CHIEF ENGINEER RUSSELL KITAHARA, VICE PRESIDENT BERNARDINE SUTTON, SECRETARY TELL S PATRIACODEKAS LARSON February 6, 2001 STEVEN B. ROBBINS, ASSISTANT TO GENERAL MANAGER A.REDWINE AND SHERRILL, ATTORNEYS PETER NELSON Tom Genovese, City Manager City of La Quinta Post Office Box 1504 La Quinta, California 92253 Dear Mr. Genovese: File: 0463.511 f6ft N U W I FEB 7 9 2001 ,i'N'S DE:PT: Subject: Coachella Valley Water Management Plan In November of last year the district released the draft Coachella Valley Water Management Plan (Plan) and provided you with a copy. This comprehensive Plan recognizes that no single resource is as vital to the development and continued well being of the Coachella Valley as is an abundant supply of high quality, reasonably priced water. Implementation of the Plan will assure adequate quantities of safe, high -quality water for the Coachella Valley well into this century. If the Plan is to succeed, land planning agencies in the valley need to understand how the Plan works, how the Plan effects land planning decisions and how land planning decisions interact with the Plan. To this end, we would like to schedule a joint study session with your city council and planning commission in order to fully describe the Plan and to discuss how water planning interacts with land planning. Please call Bernardine Sutton, secretary, board of directors, at extension 204, to schedule the study session. If you have any questions regarding the Plan, please call Steve Robbins, assistant to the general manager, extension 263. Yours very truly, Tom Levy General Manager -Chief Engineer S R: j 1\robbins\feb\cvwmp TRUE CONSERVATION USE WATER WISELY Ti'14t 4 4 Q" COUNCIL/RDA MEETING DATE: FEBUARY 20, 2001 ITEM TITLE: Demand Register Dated Febuary 20, 2001 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated Febuary 20, 2001 BACKGROUND: Prepaid Warrants: 44088 - 441171 2,836.24 44118 - 441301 52,471.10 44131 - 441381 9,169.49 44139 - 441461 8,717.06 44147 - 441511 159,809.66 Wire Transfers; 25,276.63 P/R 6388 - 6455; 85,699.24 P/R Tax Transfers; 24,789.03 CITY DEMANDS Payable Warrants: 44152 - 443021 2,393,218.28 RDA DEMANDS FISCAL IMPLICATIONS: Demand of Cash -City t John M. Falconer, $2,761,986.73 $1,374,707.82 ;e Director $1,374,707.82 1,387,278.91 $2,761,986.73 CITY OF LA QUINTA BANK TRANSACTIONS 2/01100 - 2/13/01 2/2/01 WIRE TRANSFER - DEFERRED COMP 2/2/01 WIRE TRANSFER - PERS 2/2/01 WIRE TRANSFER - CREDIT UNION $8,699.37 $10,991.26 $5,586.00 TOTAL WIRE TRANSFERS OUT $25,276.63 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:40AM 02/13/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK NUMBER DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 44152 02/13/01 &01308 MARGARIE ADAMS 25.00 44153 02/13/01 &01309 MARILYN HANNAH 25.00 44154 02/13/01 &01310 CALIFORNIA POOLS 30.00 44155 02/13/01 &01311 KERRON DEVELOPMENT CORP 380.43 44156 02/13/01 &01312 BONNIE MC GREGOR 50.00 44157 02/13/01 &01313 SANDRA SAPA 48.00 44158 02/13/01 &01314 SHEFFIELD HOMES 3854.00 44159 02/13/01 &01315 ESTELLE STANLEY 48.00 44160 02/13/01 &01316 TANYA WOOTEN 39.00 44161 02/13/01 &01317 CHARLES BASKETT 50.00 44162 02/13/01 &01318 ESTHER WALKER 50.00 44163 02/13/01 A+P100 A+ PRINTING 67.46 44164 02/13/01 ABL001 ABLE RIBBON TECH 594.82 44165 02/13/01 ACE010 ACE HARDWARE 977.06 44166 02/13/01 ACT100 ACT GIS INC 2000.00 44167 02/13/01 AIK100 PATRICIA AIKEN DBA BROKEN 630.00 44168 02/13/01 ALC050 BOB ALCALA 241.50 44169 02/13/01 ALEX10 STEVE ALEXANDER 1400.00 44170 02/13/01 AME175 AMERICAN FORENSIC NURSES 42.00 44171 02/13/01 AME200 AMERIPRIDE UNIFORM SVCS 55.27 44172 02/13/01 ARC100 ARCH 46.46 44173 02/13/01 ASCO01 A & S COFFEE SERVICE 131.50 44174 02/13/01 ASP100 ASPCA LEARNING TO CARE 73.05 44175 02/13/01 ATC010 ATCO MANUFACTURING CO 568.10 44176 02/13/01 AUT030 AUTOMATED TELECOM 144.78 44177 02/13/01 AZT200 AZTEC RENT -A -CAR 125.00 44178 02/13/01 BECO10 DEBORAH BECHARD 300.00 44179 02/13/01 BER125 BERG & ASSOCIATES INC 47833.65 44180 02/13/01 BER150 BERRYMAN & HENIGAR INC 384.00 44181 02/13/01 BOG100 SHARON BOGAN 212.80 44182 02/13/01 CAD010 CADET UNIFORM SUPPLY 192.62 44183 02/13/01 CAL045 CALIF REDEVELOPMENT ASSOC 950.00 44184 02/13/01 CAP050 ROSMARY CAPUTO 196.00 44185 02/13/01 CAR300 CARQUEST 124.60 44186 02/13/01 COA060 COACHELLA VALLEY MOSQUITO 145839.71 44187 02/13/01 COA071 COACHELLA VALLEY PRINTING 527.58 44188 02/13/01 COA082 COACHELLA VALLEY WATER 374867.05 44189 02/13/01 COL020 PAT COLE 420.00 44190 02/13/01 COM015 COMPUTER U LEARNING CENTR 1312.50 44191 02/13/01 C00300 VALI COOPER & ASSOC INC 26313.33 44192 02/13/01 COP100 COPYCO DOCUMENT CENTER 42.11 44193 02/13/01 DAN200 DANONE WATERS OF NORTH 122.08 44194 02/13/01 DEP005 DEP OF CONSUMER AFFAIRS 160.00 44195 02/13/01 DES013 DESERT COMMUNITY COLLEGE 136120.99 44196 02/13/01 DES018 DESERT ELECTRIC SUPPLY 428.12 44197 02/13/01 DES051 DESERT SANDS UNIFIED SCHL 655199.35 44198 02/13/01 DES060 DESERT SUN PUBLISHING CO 704.86 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:40AM 02/13/01 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK NUMBER DATE VENDOR NO. NAME PAYMENT AMOUNT 44199 02/13/01 DES065 DESERT TEMPS INC 4322.47 44200 02/13/01 DIE050 DIETERICH POST 73.32 44201 02/13/01 DLO100 DLO ENTERPRISES INC DBA 2625.92 44202 02/13/01 DOU010 DOUBLE PRINTS 1 HR PHOTO 24.67 44203 02/13/01 DOU050 DOUBLETREE HOTEL 305.94 44204 02/13/01 DOU200 LES DOUGLAS 693.00 44205 02/13/01 DRU100 DRUMMOND AMERICAN CORP 634.46 44206 02/13/01 ELM100 ELMS EQUIPMENT RENTAL INC 611.59 44207 02/13/01 EMP100 EMPTY POCKET CRAFTS 46.39 44208 02/13/01 EVA050 DAVID EVANS & ASSOC INC 1399.55 44209 02/13/01 EXP200 EXPRESS DETAIL 595.00 44210 02/13/01 FAL050 JOHN FALCONER 704.50 44211 02/13/01 FIR015 FIRST AMERICAN REAL 140.74 44212 02/13/01 FRA010 MARNI FRANCISCO 375.00 44213 02/13/01 FR1O10 SUSAN FRIED 168.00 44214 02/13/01 GAR040 GARZA TURF & POWER EQUIP 46.98 44215 02/13/01 GCS010 GCS WESTERN POWER & EQUIP 449.74 44216 02/13/01 GE0010 GEORGE'S GOODYEAR 130.15 44217 02/13/01 GRA010 GRANITE CONSTRUCTION CO 534106.76 44218 02/13/01 GUM050 BRAD GUMMER 770.00 44219 02/13/01 GUY100 GUYS & GALS UNIFORMS 143.00 44220 02/13/01 HAR050 HARTZOQ & CRABILL INC 1040.00 44221 02/13/01 HOM030 HOME DEPOT 55.25 44222 02/13/01 H00050 FAYE HOOPER 100.00 44223 02/13/01 HOR100 DODIE HORVITZ 375.00 44224 02/13/01 INT015 INTERNATIONAL CONFERENCE 368.62 44225 02/13/01 JAC150 STEVEN JACOBS 231.00 44226 02/13/01 JAS100 JAS PACIFIC 10344.10 44227 02/13/01 JLM050 J & L MATERIAL INC 337.96 44228 02/13/01 JPRO10 JP REPROGRAPHICS 1642.53 44229 02/13/01 KEI010 KEITH COMPANIES 1345.00 44230 02/13/01 KIN100 KINER/GOODSELL ADVERTISNG 1875.00 44231 02/13/01 KRI100 BRUCE KRIBBS CONSTRUCTION 5840.00 44232 02/13/01 KUL050 KULI IMAGE INC 254.90 44233 02/13/01 LAQ400 LA QUINTA NURSERY 4000.00 44234 02/13/01 LES020 JANELLE LESLIE 28.00 44235 02/13/01 LOG020 MARK LOGAN LANDSCAPE INC 816.67 44236 02/13/01 LOW100 LOWE'S COMPANIES INC 34.53 44237 02/13/01 LUN050 LUNDEEN PACIFIC CORP 41509.49 44238 02/13/01 MCDO10 MC DOWELL AWARDS 9.68 44239 02/13/01 MEE100 WAYNE MEEDS 302.00 44240 02/13/01 MIL020 BOB MILBY 159.60 44241 02/13/01 MIN010 MINUTEMAN PRESS 140.29 44242 02/13/01 MOM100 MOM'S GAS STATION 1309.15 44243 02/13/01 MUN010 MUNI FINANCIAL SERV INC 5889.19 44244 02/13/01 MUN175 IRVING MUNOWITZ 100.00 44245 02/13/01 NAW010 RON NAWROCKI 1700.00 44246 02/13/01 NIC101 NICKERSON & ASSOCIATES 5925.00 44247 02/13/01 OLI100 OLINN MESSAGE CENTER 99.19 E ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 09:40AM 02/13/01 PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 44248 02/13/01 OUT100 OUTDOOR SERVICES INC 100.00 44249 02/13/01 PAL010 PALM SPRINGS DESERT RESRT 115125.00 44250 02/13/01 PAPO50 PAPERDIRECT INC 268.81 44251 02/13/01 PAR125 RACHEL PARRISH 441.00 44252 02/13/01 PER010 RONALD A PERKINS 26.54 44253 02/13/01 PIT100 NOEL PITTMAN 106.40 44254 02/13/01 PRI020 THE PRINTING PLACE 987.93 44255 02/13/01 PS1050 PSI ENVIRON GEOTECH CONS 5998.00 44256 02/13/01 PUR100 PURKISS ROSE-RSI 2645.00 44257 02/13/01 RAL050 RALPHS GROCERY CO 41.70 44258 02/13/01 RAN040 RANDAL'S PLUMBING 446.43 44259 02/13/01 RAS020 RASA - ERIC NELSON 900.00 44260 02/13/01 RBF100 RBF CONSULTING 988.92 44261 02/13/01 RECO15 RECWARE BY ACTIVE.COM 1072.11 44262 02/13/01 RIE200 PAT RIENSCHE 2231.60 44263 02/13/01 RIV027 RIV CNTY C.A.R.E. PROGRAM 2000.00 44264 02/13/01 RIV101 RIV COUNTY SHERIFF/INDIO 5088.80 44265 02/13/01 RIV120 RIV COUNTY SUPERINTENDENT 74056.81. 44266 02/13/01 RUI100 JOHN RUIZ 20.00 44267 02/13/01 SAX100 SAXON ENGINEERING SERVICE 7000.00 44268 02/13/01 SCI100 LOUISE SCIUTTO 73.50 44269 02/13/01 SEC050 SECURITY LINK/AMERITECH 30.00 44270 02/13/01 SHAO05 SHADE STRUCTURES 723.22 44271 02/13/01 SIT050 SITAG 6342.00 44272 02/13/01 SMA010 SMART & FINAL 38..19 44273 02/13/01 SMI010 MARILYN SMITH 42.44 44274 02/13/01 SMI150 MALCOM SMITH MOTORSPORTS 802.89 44275 02/13/01 SM0010 DONNALDA SMOLENS 366.00 44276 02/13/01 SOU007 SOUTHWEST NETWORKS, INC 768.75 44277 02/13/01 SOU100 SOUTHLAND GEOTECHNICL INC 855.00 44278 02/13/01 SPL100 RON SPLUDE 1058.40 44279 02/13/01 STA045 STAN'S AUTO TECH 39.65 44280 02/13/01 STA150 STATER BROS 94.65 44281 02/13/01 ST0100 STORIGHT SYSTEMS LTD 5871.38 44282 02/13/01 TER100 TERRA NOVA PLANNING & 36808.63 44283 02/13/01 TH0100 J H THOMPSON & SONS INC 895.00 44284 02/13/01 TKDO10 T.K.D. ASSOCIATES INC 740.28 44285 02/13/01 TOP010 TOPS'N BARRICADES INC 121.74 44286 02/13/01 TOT010 TOTALPLAN 452.55 44287 02/13/01 TRI100 TRI STATE LAND SURVEYORS 68050.00 44288 02/13/01 TR0020 TROPHY EXPRESS 21.70 44289 02/13/01 TRO050 GREG TROUSDELL 80.00 44290 02/13/01 TRU010 TRULY NOLEN INC 219.00 44291 02/13/01 TTI100 TTI NATIONAL INC 7.76 44292 02/13/01 USB100 US BANK 362.50 44293 02/13/01 US0100 US OFFICE PRODUCTS 509.21 44294 02/13/01 VAN075 VANDORPE CHOU ASSOC INC 900.00 44295 02/13/01 VID050 VIDEO DEPOT 18.75 44296 02/13/01 VOG050 CHRIS A VOGT 112.50 5 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:40AM 02/13/01 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK CHECK NUMBER DATE VENDOR NO. NAME PAYMENT AMOUNT 44297 02/13/01 VON010 VON'S C/O SAFEWAY INC 46.28 44298 02/13/01 WAL010 WAL MART STORES INC 196.25 44299 02/13/01 WOO100 DEBBIE WOODRUFF 343.00 44300 02/13/01 XERO10 XEROX CORPORATION 123.05 44301 02/13/01 YOU100 YOUNG ENGINEERING SERVICE 8394.15 44302 02/13/01 ZUR050 ZUMAR INDUSTRIES ING 17.70 CHECK TOTAL 2,393,218.28 on Z •--� (N M v V) kO r co 0) r-1 N N O E Z C) 0 m M � � x (N U V) V) V) V) V) n Ln V) N N V) O w FF 0 0 0 o O O 0 0 0 U' < N N N N N N N N N N N CN £ W m E+ E. El F+ E+ F E F E F E F (NC O O O O M O O O O O O O t0 D\ EE o O O C O O O O O O o v o Z E+ w z o 0 0 0 c W rn o o r O N N M m V) v' V) v M V) Ln l0 > O M W rl £ M a FC O O O M O O O O O O O O O 0 c O O O O O O O N ❑ V) a O a O ❑ O OJ ❑ v W x 0) O O N O N W M a O O Ln c L. V) U m V) in > M a U)f+�1 rU-1 > [ai] < a o 0 a m z 0 H z E z z w a 0 O c� a ° z z a a a a a a N a a a s a < a < cn <a FC a m a a w FC a FC z (f) E+ x E E. 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CD O O O O O O �Q r O N V' � Cr) r v' M 0) N J) v O LO m M r c' r m O O N r O to O z w £ E. z m O m Ln r N r N r r N �O v w (O M I H M M H C1 l0 M r N 1 M O O m N N o N I m L1 Co r O O O O t0 r O .-i N O O N r H N O co m rl r N m 01 O O O m .--1 N w U M N 0) E. z Z rC W > G H m W z O > > > O W H U a FC a FC rn cn cn a a U a FC w G .a :4 a 2 U >< a > O a rs U U z O H O F O a 0 a 0 a 0 F 0 z O F Q z E-H O F O m F. O £ F O a \ U ElE H F E+ F F a E E F U H O H Call H O W H a O w a O Z O z O z O z O a RC a O O < !L' Q (n W U) W (n W In W (n W (n W (n W (/1 W (n W a O w m:O a G. a O > > z z U ❑ z 0 < ❑ z U U U ❑ z a m ❑ z E+ O Z H a H a H a H a H a H a H a H a H a ❑ z U ❑ z (n O ❑ z E+ H U] w W > W a> w H E cn E m> w a a> w z w> W R. n L4 a a. a W a ar a LL o W 0 W o fL a> w z rC W > W ❑> W a cn ❑ H E W w W w W a W U (� m cn m cn m w m m m m m m m m m m m rn a a H > H Ft w w U W H O zc' m N O V' N M 01 10 c m M ID r m M m w O r O r O r Q 1 > co m O o O 0 0 O o O r lD o Ln c C m M m Ln mM un m rn m v m c m> v z H ❑ z H E m I M I M 1 M M O o (n Q m G., U 0 U 0 U 0 U 0 U 0 U 0 U 0 U r r H O z .--i H H O F H O H O H O H O H O - O H O H O .--i O M N H AG z a Q m w m o: I O O w E-F z W O O v M r M r M O t0 O O O O O O O C. H H O O O O O O N O O O r c O O O O m E O O 0 0 0 m O O O m O LO O O m z r M O 0 01 O O 0 Lr)m M r l0 rl O C) O O CD M O C) O .-1 O rl O M O C) O In O M O r M F l0 l0 to l0 l0 N r r r r r r r r r �o r ID z m O N O c Cl LO N N O N N O N M N .--I O O O H O a N O N 0 m M M .-a -W� 0 v Ln M 0 O� N M H C) O N a. N M N O N Ln N v U U !l H O .--I O r-1 O H O .--I O O H O O O O O O O O O O O O U z H M O cn E cn F cn F cn E H E cn E E E+ U O (n o Ln U U U U z U m U m U m U m U m U m U m U m U m m < W rc a a z H z H z H H O 0 O 0 O 0 O O O Q O O O Q O Q O 0 m I w ❑ z z z a < a 4. a a a W a CU a aL a aL Z% aL W z 0. O x F E (7 WE-4 E-4 En a a a o w w w w w w w w w `' a > a z m H Q a. Q z Q Z Q z H E Y. U H U H U H U F-1 U H U 1-4 U F-1 U H U H w 04 w ❑ R( a m N 01 H < z z < w G. w w w G. w E. w G. w w w w w w w w a O O (n 4 iL f� O W m m m H m 0 0 0 0 0 0 0 0 0 ❑ z W ❑ H a a En O w 0 pG E-E 4 E+ C F E E m m m m (n m (n m to m (n m (n m (1 m (n m (n m < > H > x U E Cu z O m W > o LO O r O O r-1 O O O O O O O O o O 0 O 0 O 0 O o O (D O o O Lr) r O Ln O N O i+ U F U H O O a O O a O o a O O QG H E. m (n .-1 O m '.-1 O m .-1 O w rl O m r-i O w r/ O m .--1 O m .-1 O w '-1 O w O Z FC O ❑ H O (7 O > > 22 Z r-1 N V' LI) m C' l0 r ray' O r r- o H o r r o 0 F Z O m N U �I V1 m oD N Ln m m O w F O O O o O O o 0 U' FC N N N N N N N N F a W F E EE F E-E F+ F E Nww 0 m C H O to o O oD H N cD t0 O O o �-1 r N O Z E. W Z Ln m cn o v r m i O c M c N v N H Lr) oD N r 0 m M O N N O N Lr) O m N N O O H r N N co �o en m V' O) C N O) H F� M F W O F. E+ Z W E El a a a El >> a a a 0 0 E. 0 0 �' `� E. ° 0 0 U E.E El E.E 4 El ElE+ O U U H a a to a a F a a W W a cn a O H O W O O U O �4 O x x 0 W O > a O H O m O O q Z O U U O H O Z U Z .7 Z O Z a Z H Z Z .7 Z �+ co W a w E F W F W W Z Z W a W � 7 H J 7 I x z a .a-1 a D, V] u) Cu a H O a a co 0 w IL H H 0 a V W I > im ul o) m N N O) w O � O Qj H w H 'J -4 l0 O LO I i H Z 0% r O r O O m O O DD to O O O M F < Z a FCC m W m a I O o 1-4 E. a O m O (N N r r O W O N o O) o o O oD o lf) oD r) In O £ O M m M O) M u) L H Z o o o O O o O N E. Z N N N N c'M v v H O O N O O N N LO Ln O N m N N M m N U < o 0 0 0 0 0 0 0 w w U U H H � a a H U U u) u) z c`•) Z Z H oo H H O Z Z co N 3 (n fn w H H H Q+ W W W G+ E a x H < w a s D w w a H En 0 0 W o o a " 0 0 .a Z -1 F E+ 3 O Z Z Z a U a s U W W H W r a rn H x (a C a z > 3 3 o O O u) F Ga w X Z Q > o 0 0 O O 0 0 O O H o rl o o Ln 3 3 3 x > N 23 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK REGISTER BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 2:33PM 02/12/01 PAGE 1 PAYMENT AMOUNT 44147 02/12/01 DCT100 DC & TC LLC 100000.00 44148 02/12/01 GRA010 GRANITE CONSTRUCTION CO 58921.62 44149 02/12/01 IMPO10 IMPERIAL IRRIGATION DIST 200.00 44150 02/12/01 SPRO10 SPRINT 575.23 44151 02/12/01 VER200 VERIZON 112.81 CHECK TOTAL 159,809.66 24 z N M ul to r OD 01 O a O E+ Z H 0 N H N u C7 C7 C7 C7 C9 c7U CD 0 O W F £ £ £ £ £ £ x£ xx U' w w W w w W W w w w a s p F F F F F E F F F H v N O l0 N N N O m u1 O> N N E. O r O N Ol O r Z E w z O l0 c c l0 O N N r N £ O O M N N Mc) v' M m N >+ O O c O O - N ul < O O m m O 4 O N N H O N O M � O to O N m H O H O v7 N uJ O N O r u) O o) N u') �--� < O m U O Ln W > co H w u) F+ E . P. W < z z O o z u) E ZZZZF U E-F F E+ O O O O O O O W O O F+ O W H u) E H H H H E-E Z E F z El U F W F F F F Z U U £ U H a a (Z U U U U a O a >> a u> z O H O O p p p m 0 U O m u) O M: cn O > a a ❑ a a a c4 ❑ ❑ ❑ p of " cU a w M M M w W w z z w cco z w W Ix > z Z Z z> E-E > O O> Z O> p H O O O O W = x O= u) £ U U U U £ 0404 U W W G U w o 0 o o M m m H ❑ p: \ \ \ \ to N Lr) H O O w m m m m I H — 01 O I > M N N to .-i z z£ Lo Ln Lo Lo ae r r m M H ❑ H D N ul in Ln CL M M r - H z N N N N ca C' C r r O N N N N U m m r r a z w w w x O O [1 E a N M M M M M O O O O W Ir Ln Ln Ln N In o 0 0 0 ITl l0 N Lr) N Ln ul O O O O £ D r rn rn rn rn rn Ln m mLr) z O o O o o O M O O M E. z M M M c c m M p m r r r r m u-) r r u'> O 10 �o �o �o N U U r.� o 0 0 0 o O o o 0 o E. O O O O m U U U U H O z z Z Z O O O O zz M o E+ E E+ E+ H O El N a D z m < a a a a x 0 �C E E E E H I U z z z z a O OU H W Ela U U U a z a r.� p H E E. E. F ��-I FF E+ O O r a H H H H a z z N N KC z z z o a a a z z a a ❑ U x £ a w w w u) 0 0 0 0 H m u) >> E.Z w w❑ O > o O O O O o o O O O D O - .-1 H H H H H O O O >1 H O O o O O N N U rO� rO� 04 rE-i V PG M £ W W W W > CD m N a H O E. E z w £ a 25 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44139 02/08/01 COA080 COACHELLA VALLEY WATER 44140 02/08/01 DES090 DESERT CITIES DEVELOPMENT 44141 02/08/01 IMPO10 IMPERIAL IRRIGATION DIST 44142 02/08/01 SOU010 SOUTHERN CALIF GAS CO 44143 02/08/01 SPRO10 SPRINT 44144 02/08/01 VER200 VERIZON 44145 02/08/01 VER210 VERIZON INTERNET SOLUTION 44146 02/08/01 WES009 WEST COAST TRANSPORTATION CHECK TOTAL 2:23PM 02/08/01 PAGE 1 PAYMENT AMOUNT 253.04 2339.50 4645.91 395.99 70.88 292.74 69.00 650.00 8,717.06 2G z .--I N M V' N lD r w m O H N M c N E Z O 0 \ H x N U (7 C9 o 0 c7 C9 U o u u u u u 0 0 o w E £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ (.D FC W W W w w w W w w W W W W W w a s E+ E H F E-E H F E-E E H E E H H E. rn 0 v O M M N m o r .-I O N cl' O O ID N F O N N r-I N m D\ m l0 m a M C' r-1 O O O Z F . . . . . . . . . . . . . . . . w Z M a 0 H Q N O Q7 N N N r 01 O r £ O N M v' M lD r N cc)M m M M r ID N 7+ O N M M N m M lD r � N M H W ca c 0 ,-. m m v 0 0 O N Ol D\ N r 0 O M ri+ ( 1 N Lf O N a; O a N a M c rn r rn �o N < N M lD M N E+ M N c O w Z E-F w O O H F a E Z £ £ £ < W a Q a a a a 0 0 o a a a s r a s a < a w o o o a a o Q a Z E+ HE- U U U H E. E+ Z £ £ £ EE U H DIE, a. O O £ O > > > O O O H O > O m 0 W �-+ E \ F M M M E. E E- a z z z E-H M H F F O O O rZ �Ui Di > a O cr U U U z 2: > C: j H > a: E-F o: U H M O H O H H H O U O M O M w E E E M 0 w 0 F O > a 2 E 0 a a a 0 > 0 M z < < < 0 z M n z U a z z z E E E-F Z M z w z w cr 0 0 0 w z z Z EH Z H M W W W W U U U w w z w Z W H H H Z W w w Z w W H> H> W W W> M> O> O H a QG in; O> F> W> I W rt W a a a rs x x z a a a m Z > co 3 a W W W U' a a H H H H a H w 0 w w H U W m rn N H O lx M r-1 M M M M M N Ol l0 Ol r OJ O aai O W O 1 5 U O r H M l0 N N �D m r > I > W O H O O O N O r o 0 M O H w Z z £ H O H H H N M V' N m H N Ol O Qj a. lD a. a. (Y. V' m cl' H .--1 N v' v' M I H Z, < co a < < m W - lD lD O O A > N > > > O r-1 N r r M N N M E. x a z a < m w m a I o O w F N O O O O M C N O O O w M r M D 0 0 0 0 �D lD M O 0 0 0 0 0 0 �D lD tD O O O O c) r r r 01 N N N H N N cD M Z m (o O N N N N M M M M M m M M O (DlD 1D lD ID ID lD lD �D ID lD lD lD ID lD r E z v' N c V' V' N M M M V' V' v' M M M N N N N N O N N N N N N N N N Q U U rt o 0 0 0 C) 0 0 0 0 0 0 0 0 0 0 0 z E E. E. Oco D' £ H (n H co H El H w a o 0 o O < El o 0 3 H O O H u 0 �+ W E E E C7 H of Ow a u u (D w < a m H H H H a a H a a E a F FC F H H H U z F, U a a0 W H a < < < z z z z z z Z FC D W E-F H H H w E-E O O O O O O O U N a x LL' a cc z Z N N N N N N N W w W E H H H H H H H H F a< O a M a, a a, a x x a x x a a a M a U W £££ O a W W W W W w w W M E Cu Z W U A H H H M M > > > > > > > z 0 > o 0 0 0 0 0 0 0 0 0 0 0 0 C. rn o m rn H H 0 0 0 0 0 0 O O >+ O O O O O O O N N N N N N N 0 U El FC M a a a 0 x z% z z x a a M U H O w E££ O a w w w w w w w w > > > > > > 27 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44131 02/07/01 ATT075 AT&T WIRELESS SERVICES 44132 02/07/01 COA080 COACHELLA VALLEY WATER 44133 02/07/01 CPR101 CPRS DISTRICT XI 44134 02/07/01 ELRO10 EL RANCHITO 44135 02/07/01 IMPO10 IMPERIAL IRRIGATION DIST 44136 02/07/01 MON200 MONTEREY MARRIOTT HOTEL 44137 02/07/01 SOU010 SOUTHERN CALIF GAS CO 44138 02/07/01 VER200 VERIZON CHECK TOTAL 2:54PM 02/07/01 PAGE 1 PAYMENT AMOUNT 147.29 86.01 11.00 256.18 672.84 2910.60 1977.17 3108.40 9, 169.49 Z H N M N lD V' N r m 01 O •--� a O F z O r 0 � H N s U C7 C7 C7 C7 V' C7 C7 C7 O W F £ £ £ x £ £ z £ £ £ £ £ Ix £ x W W W W W W W W w £ r� m m E F E F F E F E. F E E F a a c o �o M o ff o s c o r N 07 rn (N E. Lr) O r O O m z W E Z r Dl O M M H lD N o r co 0 O> £ O �D r H r H ul r r M lD �+ O N ID ( Ol r M FC £ N N a � � rn o m c o r o N O O H OD r ID ID N O r co a c nm un r r o r.Z H D: N lD m m H F W N H M O Z F Z U U U H E+ > > > N z cn V1 cn IE-i U £ w w w a a > a z a a a a a r z z z a'i < z < z O O O E F O E+ F F U E IL F EE E !L O x x x 0 O x 0 W O > O U O O O W H P. W D. F E-E E. W F cn E. U E F E+ Q £ > > H REi Q'. z CY. D: > > Qr a. D: L) D!. D: D: O H rL rt r.Z O m U) O U O a O H 0 0 O V O cn cn O > a a a a ❑ O z O H O or O z W > ❑ n Z V O O O z 0L z z H Z U Z F Z H Z cn z W W z H In a a a W W W W E+ W z w U w U) W W Z z W W a a a> FF F> W> 0> w> o> cn > 0 0> I ❑ w w w a< w o a O x x co U U U 3 S £ U w x O a D, ❑ W fs. H U w l0 M C' O O lD N FC H ❑ 0.' V' ID N O O M lD O W W r r M M a' N N Ol > I > m Ln c u1 lD lD O N H O W Z Z£ M Ln M O O N 01 M O m H O H p to M �D r r M kD v' v' I H z r N r O O N O O N M N lD lD v' O Ln u'7 E. H x FC z 4L aC m w m rx I O O f+ E+ z o 0 0 0 0 0 0 0 0 0 0 0 w �D kD I'D O O 0 O O 0 O O O m lD ID lD O O O O O O O O O o Ln (n �n H H r r r r rn m� ,Z m M M M Co M M M N M N M M E Z M (`) M N N H H N H r M M O do Ln Ln O O N O O O tl7 u'1 if) U H H H N N N N v M H H U U < o 0 0 0 0 0 0 0 O o 0 0 F cn a cn cn cn m tz H W El OU U U U F+ El❑ O z x M > > > 3 3 O cn o w w W >+ >+ H F E C7 co m U)a x OH a s u w a i wcn < > OH a U < .4 4 �.4 z £ W E w w w < < E H a z a x a a s M x a' N z m H H H H a s H u Q. w D: z z 3 3 3 ❑ z 0 0 >>. Ot i z w S < D E E-E E U U cn w E F H H O w w w << a W Z a ❑ E EF F O O D1 a £ O O w w to z < < > F f-4 w z 0 > Ln �) Ln 0 0 •-+ 0 0 0 0 0 0 5 [r r r m w o H H 0 0 0 O >+ O O O - O O H O O N O N N U El E E E+ < < a a fL Z O D: a U H E E F+ O O C4 a £ O O W w > 29 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44118 02/01/01 AAA001 AAA TRAVEL AGENCY 44119 02/01/01 BYRO10 RIV CO SHERIFF 44120 02/01/01 CAL040 CALIFORNIA VISION SERVICE 44121 02/01/01 CAN050 CANADA LIFE ASSURANCE CO 44122 02/01/01 INT005 INTERNAL REVENUE SVC-ACS 44123 02/01/01 LAQ050 LA QUINTA CITY EMPLOYEES 44124 02/01/01 PRI050 PRINCIPAL MUTUAL 44125 02/01/01 RIV040 RIVERSIDE CNTY DEPT CHILD 44126 02/01/01 SAW050 BETTY SAWYER 44127 02/01/01 SUP100 SUPPORT PAYMENT CLEARING- 44128 02/01/01 TRA030 TRANSAMERICA INSURANCE 44129 02/01/01 UNIO05 UNITED WAY OF THE DESERT 44130 02/01/01 UNU050 UNUM LIFE INS CHECK TOTAL 1:49PM 02/01/01 PAGE 1 PAYMENT AMOUNT 453.00 256.80 1085.25 499.53 50.00 273.00 47311.58 426.50 177.20 150.00 51.68 144.00 1592.56 52,471.10 30 H 0 rx E+ O Z O N N M m m c if) Q) M r \ 0 (N O W 0 a Pa. rn U F < m C7 i W E Q1 rn a) F. a) a) a) E. a\ m m F a) m a> F m m m F a) a) a) E al a) m E O) rn M F (3) M a) F m (n a) E. O) rn O) F 01 rn a\ E+ H E Z W F Z O O M O m In N In M )f) a) o O o o O M to C M N r--1 W O to O N r O (D O m la H O O c' E < O u) ul m H al N r a1 M H v N N r u) v a c 0 o 0 m )n N M )n o O o O m In o Ln 0 N o O m la M uN a' O U > H la Ln N )f) m O .-1 H O o a1 a) T Un 0; O )n O q M r N H H M ❑ > la N v �+ UY. r r H a O Lo O N o O H Ln In., I S M H O O N m W H I 2 (!) < W H o O N ri O O v' a I Z U) a u) I co m w c( p H a FC H a < s FC N m w a FC a w U a H x < a < U a s w < 1. N m w a < H a a s < m £ w F4 < H IX < a < w z 14 < w H z W z O H a U U F+ O ElF+ CD I E+ O [„ u) E+ O Elw z r.0 E O E. CD I E-E o F .4 E O u) F Z G. �n E. O E U I E O F Ux I F+ O E C7 I E O F � D Un E O F O I U H O > E a H C4 a \ w z 0 i 0 ❑ tia JJ v) •.i a O ❑ z H z a. O p o u) z H 0.: O ❑ - s. 41 u) •.I CY 0 p N JJ u) .H H (Y. O a ❑ < z H .] IX O ❑ 11 4� u) •.i a O ❑ �4 J-) v) -H 0: O q s4 JJ v) .H a O q z H ❑ CY. O ❑ ti4 JJ v) .1 z H U u) w H Ia ati Z W > ❑ PG Z W > O H Un z W > W C . Z w > ❑ x z W > ❑ a Z U< w H > p F Z z w > ❑ 6L z w > ❑ Lti Z w > ❑ [Y Z W > w z W > ❑ a w a ❑ H < \ a H > H a \ a \ a w w q \ a \ a \ a p < \ a HO O > I • > z w m a c a) a) •--i O r r. o r o 0 N z H ❑ H Z H E O z H o H )o r a 0 H M 0 H M •-1 c r ❑ x < z a rr+ O c z z o m W m a I o o w E. a w o O o 0 o o 0 o O 0 O o 0 O 0 0 o 0 o 0 0 0 0 0 0 o 0 o O 0 0 o 0 o 0 0 O 0 0 o z F+ z Z:) r M �a H O H N N o O Ln M N O O r M N o O H N N O O M N N o O H M N 0 O m M N o O rl N N o O a) V' N O O H N N O O r M N o O U') N N O O O U < a' o H O o e-1 O o H O o •--I O o H O o H O - o H O 0 H O 0 •--I O 0 f-i O 0 H O 0 H o 0 .-1 w H a 0 w u) II ❑ a u u)i cD U W m O U Crz�Y U W O a a L a O z a w ❑ O Un a < z W C7 - G. G4 H U) H O V7 Cn < W z w W E-F 1-a < W F r7 < W F N E. F 2 W o z H E 44 W F. Ia z < H x Un > H z H .1 > a .7 H U F o❑ E < E z U z >• Q E < a < H W O >I 3 < 5 >» a a �C a O ❑ UZ E O u > H O w a <' FC ❑ z z a F H o a a u 1z, s C) H u) a > w F a o d u) Z �a ❑ w H U) F L. z W a U a U z H a 1-7 a a x s H a w m o Un E+ z D Z O o O U E+ U H Q U > .-1 O O O .-+ O a N m O c O .a U O In O z H rx O In O $ < Un o O H a n u) O M O r�yy fY. E - In o (D H z o 31 z Q � F a o E. z C) O r-1 O \ N x N U 01 O W F 01 C7 fC £ Ft ao l F a w rn 0 �+ F n � � Z E+ w Z N £ O m r >1 O£ Ln c a a N ui o uo o u) v O Cv a V N M a v F+ W O w H G F W Z U W z £ E w O O co O w H E. Z El U E. H H n, a a o a o F o H to W \ w W > ❑ > I ❑ F U} !n ❑ w [ H U W O a H ❑ a O W O W > I > W o W wl H ❑ H 'J' W H Z M O ❑ O F H x a z a � m w w a I O o ry F tz o w O W o £ o rn z rn N F z o O o O o U U f� O rn O O to a co z I H a w F w a z w W H H a � a � a £ W rL O D a ❑ z cn z F Cu W Z O > o O n O > o U F ❑ U H z < U 5 32 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:05PM 01/31/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 44088 01/31/01 ABE001 JACQUES ABELS 75.00 44089 01/31/01 AND010 ANDERSON TRAVEL SVC INC 421.50 44090 01/31/01 BECO10 DEBORAH BECHARD 50.00 44091 01/31/01 BOB100 BILL BOBBITT 50.00 44092 01/31/01 BUT010 RICHARD BUTLER 150.00 44093 01/31/01 CUN100 DENNIS CUNNINGHAM 50.00 44094 01/31/01 DAV010 MIKE DAVIS 50.00 44095 01/31/01 DIA100 DENISE DIAMOND 50.00 44096 01/31/01 HEN010 MICHELLE HENSON 50.00 44097 01/31/01 IRWO10 JOSEPH IRWIN 50.00 44098 01/31/01 KIR010 TOM KIRK 150.00 44099 01/31/01 MAH100 CYRILLE P MAHFOUD 50.00 44100 01/31/01 MIT150 MICHAEL MITCHELL 50.00 44101 01/31/01 MOU100 DONALD J MOULIN 50.00 44102 01/31/01 OLA100 MILTON OLANDER 50.00 44103 01/31/01 OSBO50 LEE M OSBORNE CPA 50.00 44104 01/31/01 PUE050 MARIA L PUENTE 50.00 44105 01/31/01 REB050 JOAN REBICH 50.00 44106 01/31/01 REY050 ELAINE REYNOLDS 50.00 44107 01/31/01 REY055 FRANK R. REYNOLDS P.E. 50.00 44108 01/31/01 ROB150 STEVE ROBBINS 150.00 44109 01/31/01 SAW050 BETTY SAWYER 604.19 44110 01/31/01 SHA040 ROSITA SHAMIS 50.00 44111 01/31/01 SHA050 ARCHIE SHARP 50.00 44112 01/31/01 SOU010 SOUTHERN CALIF GAS CO 37.20 44113 01/31/01 STJO10 VICTORIA ST JOHNS 50.00 44114 01/31/01 TYL050 ROBERT T TYLER 150.00 44115 01/31/01 VER200 VERIZON 48.35 44116 01/31/01 W00050 STEWART WOODARD 50.00 44117 01/31/01 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 2,836.24 33 z a o o M 0 N 0 Ln rn N N N �D N m m N C, 0 F z M .-+ O W U' £ FL U E ry m C7 £ W F C7 £ W E C7 £ w F C7 £ W H U £ W F U' £ w F C7 £ w F C7 £ W F C7 £ W H U' £ W F C7 £ W F C7 £ W E- .-� E. z El C) O O O O O O O O O O O O O O O O O O O o O O W £ � z D £ r N o Ln o Ln O u) O V) o u) O u) O N O N o N 0 Ln a a 0 o 0 Ln o o O 0 o 0 0 0 0 0 0 0 o 0 O 0 o 0 r 1� N o ul H M ❑ o u7 o un H U7 W ❑ o z E £ 0 Ln 0 N o u-) cx < O m o ui o u) a f1 O m z El £ z z £ U W U cn z El £ W a cn £ O U £ O U £ O U O cn H z E � Q+ O cn H z £ £ a FC E+ o U a < EE V > a < E+ ❑ z < a E+ £ a F ❑ a U > a FC H n F+ a FC E-F U > a a H > ❑ r1 a F+ £ a E > ❑ rs U o E O U o H w 94 D, o F coo � 1 ElF 40 F 00 U F .40 F F m �+ o F x rS o F coo � 1 F z O F 00 V F z H O > a H cZ 0 z H❑ a O U \ a❑ z O E. H z❑ a O U w E❑ a 0 0 z H❑ z O U W H❑ oZ O E+ H z❑ fZ O .] FC w❑ 0: O F H z❑ a O W £ F❑ a O 0 z H❑ cZ O W £ H H In w z W > > w > £ £ W > x U W > z W > x L) w > £ £ w > E a W > £ £ w > W > w > z w > w > cn W w ❑ a a F O u rz y a a a ry O v D U o U z H a a z H U W " ❑ O > I z > z a' W m £ O O N O o N O O N O O N Co O N O O N O O N O o N O O N O o N O O N H ❑ H ❑ x H z z < h z FC h z < h z r1 h z < h z FC h z < h z FC h z 2 h z 1:4 h z < h a z a Q m w m a I o O w E a W m o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 O 0 0 o 0 0 0 0 0 0 0 o z E rn O N r M rn O rn O rn O N O o u1 rn O N rn o N rn O N rn O N c u) rn O ul z O O U O v' to N al N N CD v' O v O c in N Ln N N N Ln N O V1 < o o O o O O O O O O O O U z H M CD oN a U > u) a w ❑ a a x c� ❑ z o ❑ o w W F F m PHO M z u)�-+ r£0 W x - H a £ a 1 H N a cn M o � x o P4 ❑ a U H ❑ ❑ a Iq W H Qxi a .HYi w a < a s a cn cz O ❑ z a U < h w ❑ z a O m w ❑ a a H m x c) H x z z w ❑ W x H £ F-I z W ❑ x o H £ W n O h £ O El H x N U E-E w z O D W > rl O O r-i O ri O O O e-1 O O O r-1 O o O O O O O O >+ U E U H c( V O W m ry O ❑ z rt o U W m m O m F D m z O U O > FC in < H ❑ O z w x O 3 a H O IZ H x 34 0 za z H O Z N r N u) N co N M M N r H .-I H r co •--i to •--a H M � H N C7 x U a C7 W (� w U W C7 W C7 W C9 W C7 W F C7 W F U w F (� W E C9 W F C7 W F 0 Ln F Z w £ F z O 0 O o u-) 0 O 0 Ln 0 o 0 Ln 0 O 0 to 0 o 0 N o O o Ln 0 O O to o O O N O o o Ln rn .-i V' o o O O Ln 0 o O Lr) > a O �I1. 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U: O ❑ W £ E+ a O O w £ F a W O £ ❑ E + C; O o U H IL Z O ❑ F H Z W. .7 O a o !1: R: O ❑ U W H z O o U Z H (x O ❑ H .] H Z O ❑ r4 p; QZ O o U H a; Z H U cn w Z w > O E z W > cn w > z W > cn W > Z cn W W > > z w > O E cn Z W > O £ £ z U w F > a Z W > "Z x o W > Z Z a Z W > m a m Z w > O EF a Z W > O H m W W ❑ H x z H z H z H H x 0 U Z a a o U x U H❑ O > W 1 > x w co H o o N H Co o N 0 0 N H 0 0 N 0 0 N 0 o N H o 0 N 0 0 N 0 0 N 0 o N 0 O N H ❑ ❑ x .-� U Z h Z a h Z a h Z a h Z a h Z a h Z a h Z a h Z a h z a h Z a h a a w Z a m m i o E a o w W £ O O 0 O O 0 o O o 0 O o o O O O O O O O O O O O O O O O O o O O O o O m Z E z o 0 01 o Ln O v Ol O N N H Q1 o N H Ln Ol 0 Ln .n Ol o N O v O Ln r Ln N o N ul N c1 O In O V m o N o v 01 v N o o o 41 o In H Ln N Q, 0 N O c U a H o H 0 H 0 H Cl C) 0 H 0 ti 0 H 0 ti 0 H 0 H 0 H 0 M w w o O V) Q. a a a w U z H D R a a U z w z cn ❑ O cn o a 0 >>1 z Zr�i W 1 w ran a E E H £ a 0 £ ID z a .7 z O m o W O CL a x U H w z >. W a W c4 x H m m a W > 3 vai x "' a a x "' > a a s .7 o ❑ a u H z O o a H £ w w a a a < O z a i-] rz�� fi w c>a H >. H w F v O U a cn F z 5 1. O z w > £ o in o o O £ O O a o in z o un h O Ln w O in li un Ln cn O In m o u'1 x O v' a o N O O U a F H U E+ H £ O O £ a .a O O m (n O O W O a O m W x O >+ W a C. >+ W Q� H m O a O 3 a co O a x to O a 5 u) 35- N v v M O c z O N H H E. Z CD 0 M � M T H U C7 C7 C) C7 C7 C7 o w E £ E E E E E W m E. E E-F E+ E E- C) u'1 •• O O O u1 O O v H F N O O M O O N Z E W z r o o m O o �o E O M Ln IC) v Lr) N M Y O H m a � N 0 0 0 0 Ln o 0 O N O O M O O o r o o m o Cl,.a Ln M C7 u) Ln c L7 N z u) rl Z Z O E F E H 0 E E E E. O F O W [Z] U E U m £ < F E E+ E E EE CL E W 0 0 o cn O 0 0 o a 0 0-E U F+ F E+ U E E < El14 El F V H CL f3: C4 H a C7 a > 0.' .7 0.' U IX O > H a O Cl U > O ❑ H Z O z ❑ H 0 ❑ cn O ❑ a ❑ a O ❑ z U z cn z m z z z W Z m z O z H U) w w W z W z W F w F W > < > > > > > > I O ..4 x H w u u a a o m ❑ w H U W m H ❑ a M O O C O O (y O W h O O �o O O z I Z E N N N N N w m H o H z a a a o x o h h r h h F+ < Z a a m w m a I o 0 w E+ a o 0 0 0 o O w o 0 0 0 0 0 o 0 o O o 0 £ ❑ rn rn rn rn Z N N O O M O O LO Ln Ln z N H H f+l H H O O an O Lfl Ln O O N N c H N v < O O O O O O 0 U M CO O (n O C� z Ln w o a a x FC H �j W I U F U) E.O 3 W S z a < F m Pao r a x o a o z ° a o o o w Elo U) F f, z W > a > m a z 0 > o 0 0 0 0 0 m H H Ln o ul uN O � 4 V o F > 3 3 M A/P - AP6002 CHECKS TO BE VOIDED 10:09AM 02/05/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 43923 DEF O1/30/01 50.00 BUI041 BUILDING INDUSTRY ASSOC MEETING/J PENA TOTAL VOIDED 50.00 37 A/P - AP6002 CHECKS TO BE VOIDED 1:54PM 02/12/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 43943 DEF O1/24/01 TOTAL VOIDED 70.00 &01304 LOUISE SCIUTTO 70.00 INVOICE DESCRIPTION REFUND HOME OCCUPATION APP FE_ w Titit 4 4 49mm COUNCIL/RDA MEETING DATE: ITEM TITLE: February 20, 2001 Transmittal of Revenue and Expenditure Report for December 31, 2000 Receive and File AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4- STUDY SESSION: PUBLIC HEARING: Transmittal of the December 31, 2000 Statement of Revenue and Expenditures for the City of La Quinta. Resp,eptfully su4Mitted: n M. Falcorier, Finance Director A prov d for submiss•on b Thomas P. Genovese City Manager Attachment: Revenue and Expenditures Report, December 31, 2000 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2000-12/31/2000 FUNDS BUDGET RECEIVED RECEIVED General Fund Revenues $12,576,504.00 $7,550,907.25 60.0% Library 162,634.00 160,407.09 98.6% Gas Tax Revenue 591,177.92 374,431.59 63.3% Cmaq/lstea 287,423.00 0.00 0.0% Federal Assistance 340,400.00 0.00 0.0% Assessment District 2000-1 0.00 44,513.56 0.0% Slesf (Cops) Revenue 49,900.00 102,418.80 205.2% Local Law Enforcement 49,864.00 27,663.69 55.5% Lighting & Landscaping 778,000.00 32,432.71 4.2% Quimby 64,000.00 10,912.74 17.1 % Infrastructure 358,989.00 64,472.56 18.0% Village Parking 1,500.00 574.87 38.3% South Coast Air Quality 22,044.00 13,633.71 61.8% Lq Public Safety Officer 2,200.00 2,205.38 100.2% Interest Allocation 0.00 140,776.84 0.0% Capital Improvement 39,890,510.72 5,023,752.78 12.6% Lq Norte Capital Improvement 0.00 1,138.56 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 431,302.00 404,819.60 93.9% Arts In Public Places 222,700.00 87,436.10 39.3% Transportation 2,198,180.00 2,317,654.21 105.4% Parks &Recreation 2,221,500.00 251,753.46 11.3% Civic Center 303,900.00 361,858.57 119.1% Library Development 1,554,418.00 1,559,039.30 100.3% Community Center 58,600.00 67,092.70 114.5% Street Facility 10,500.00 13,364.95 127.3% Park Facility 3,200.00 3,767.60 117.7% La Quinta Financing Authority 688,130.00 494,956.90 71.9% RDA Project Area No. 1 20,421,716.00 2,407,419.67 11.8% RDA Project Area No. 2 7,075,824.00 889,120.55 12.6% Total j { $90,376,116.64 $22 408,525 74 L 24.8% CITY OF LA QUINTA EXPENDITURES - ALL FUND 07/01/2000-12/31/2000 FUNDS BUDGET URES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,888,100.33 jj�� 516,339.77 $6,967.11 $9,364,793.45 32.5% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 591,177.92 209,199.96 0.00 381,977.96 35.4% Cmaq/lstea 287,423.00 0.00 0.00 28742300.0% 0.0% Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,188,060.00 25,889.39 0.00 2,162,170.61 I 1.2% Slesf (Cops) Revenue 30,100.00 62,435.31 0.00 (32,335.31) 207.4% Local Law Enforcement 27,600.00 0.00 0.00 27,600.00 0.0% Lighting &Landscaping 778,000.00 388,999.98 0.00 389,000.02 50.0% Quimby 292,244.46 7,397.69 0.00 284,846.77 2.5% Infrastructure 6,731,310.25 3,670,239.48 0.00 3,061,070.77 54.5% Village Parking 29,236.00 0.00 0.00 0.00 0.0% South Coast Air Quality 5,700.00 4,115.63 0.00 1,584.37 72.2% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 39,890,511.75 5.023,752.79 3,465.00 34,863,293.96 12.6% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 496,413.00 283,401.58 0.00 213,011.42 57.1% Arts In Public Places 637,539.08 157,771.40 0.00 479,767.68 24.7% Transportation 2,218,322.00 71121.43 0.00 2,211,200.57 0.3% Parks & Recreation 2,020,000.00 0.00 0.00 2,020,000.00 0.0% Civic Center 203,700.00 101,850.00 0.00 101,850.00 50.0% Library Development 525,000.00 0.00 0.00 525,000.00 0.0% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% La Quinta Financing Authority 1,205,862.00 479,155.00 0.00 726,707.00 39.7% RDA Project Area No. 1 1 33,071,379.34 8,223,664.18 0.00 24,847,715.16 24.9% RDA Project Area No. 2 12,780,077.75 1,776,981.83 0.00 11,003,095.92 13.9% Total $118,038,756.88 $24,938,315.42 $10,432.11 $93,060,773.35 21.1% CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND 07/01/2000-12/31/2000 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 216,815.03 303,784.97 41.6% 441,800.00 261,845.83 179,954.17 59.3% 275,040.00 194,956.49 80,083.51 70.9% 2,683,750.00 1,529,078.61 1,154,671.39 57.0% 3,289,100.00 1,121,367.59 2,167,732.41 34.1 % 349,500.00 175,619.75 173,880.25 50.2% 7,559,790.00 3,499,683.30 4,060,106.70 46.3% 130,900.00 53,735.80 77,164.20 41.1% 8,400.00 5,237.50 3,162.50 62.4% 412,500.00 748,179.62 (335,679.62) 181.4% 89,400.00 118,098.15 (28,698.15) 132.1 % 68,000.00 121,783.83 (53,783.83) 179.1% 35,800.00 70,351.54 (34,551.54) 196.5% 57,900.00 24,181.34 33,718.66 41.8% 802,900.00 1,141,567.78 (338,667.78) 142.2% 4,400.00 218.95 4,181.05 5.0% 143,675.00 51,966.47 91,708.53 36.2% 305,528.00 496,556.89 (191,028.89) 162.5% 161,100.00 133,584.07 27,515.93 82.9% 270,000.00 299,046.22 (29,046.22) 110.8% 884,703.00 981,372.60 (96,669.60) 110.9% 1,078,800.00 648,661.68 430,138.32 60.1% 56,250.00 23,606.30 32,643.70 42.0% 22,300.00 20,635.01 1,664.99 92.5% 3,600.00 4,033.16 (433.16) 112.0% 86,600.00 116,241.81 (29,641.81) 134.2% 108,383.00 148,674.80 (40,291.80) 137.2% 113,800.00 3,340.00 110,460.00 2.9% 1,469,733.00 965,192.76 504,540.24 65.7% 1,519,000.00 894,982.63 624,017.37 58.9% 68,900.00 7,983.98 60,916.02 11.6% 0.00 (0.70) 0.70 0.0% 68,900.00 7,983.28 60,916.72 11.6% 271,478.00 60,124.90 211, 353.10 22.1 % 12,576,504.00 7,550,907.25 5,025,596.75 60.0% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 Interest Assessment Bond Proceeds Prepayments -sewer assessments TOTAL PROPOSED ASSESSMENT DISTRI SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 150,000.00 0.00 100.0% 12,634.00 10,407.09 2,226.91 82.4% 162,634.00 160,407.09 2,226.91 98.6% 135,600.00 63,164.92 72,435.08 46.6% 98,200.00 44,945.13 53,254.87 45.8% 175,100.00 83,541.47 91,558.53 47.7% 5,000.00 5,000.00 0.00 100.0% 172,777.92 172,777.92 0.00 100.0% 4,500.00 5,002.15 (502.15) 111.2% 591,177.92 374,431.59 216,746.33 63.3% 287,423.00 0.00 287,423.00 0.0% 0.00 0.00 0.00 0.0% 287,423.00 0.00 287,423.00 0.0% 340,400.00 0.00 340,400.00 0.0% 0.00 0.00 0.00 0.0% 340,400.00 0.00 340,400.00 0.0% 0.00 44,513.56 (44,513.56) 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 44,513.56 (44,513.56) 0.0% 48,400.00 100,027.94 (51,627.94) 206.7% 1,500.00 2,390.86 (890.86) 159.4% 49,900.00 102,418.80 (52,518.80) 205.2% LLEBG Funding 49,564.00 27,208.00 22,356.00 54.9% Interest 300.00 455.69 (165.69) 151.9% Transfer in 0.00 0.00 0.00 0.0% TOTAL LLEBG 49,864.00 27,663.69 22,200.31 55.5% LIGHTING & LANDSCAPING REVENUE: Assessment 773,700.00 28,744.75 744,955.25 3.7% Developer 0.00 3,750.00 (3,750.00) 0.0% Interest 4,300.00 (62.04) 4,362.04 -1.4% TOTAL LIGHTING & LANDSCAPING 778,000.00 32,432.71 745,567.29 4.2% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID DSUSD SB300 Funding Surface Transportation S6821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 55,000.00 0.00 55,000.00 0.0% 9,000.00 10,912.74 (1,912.74) 121.3% 64,000.00 10,912.74 53,087.26 17.1 % 0.00 0.00 0.00 0.0% 358,989.00 64,472.56 294,516.44 18.0% 358,989.00 64,472.56 294,516.44 18.0% 1,500.00 574.87 925.13 38.3% 1,500.00 574.87 925.13 -38.3% 21,244.00 12,866.98 8,377.02 60.6% 800.00 766.73 33.27 95.8% 22,044.00 13,633.71 8,410.29 61.8% 2,000.00 2,000.00 0.00 100.0% 200.00 205.38 (5.38) 102.7% 2,200.00 2,205.38 (5.38) 100.2% 0.00 140,776.84 (140,776.84) 0.0% 0.00 0.00 0.00 0.0% 0.00 140,776.84 (140 776.84) 0.0% 14,901,057.28 1,499,305.26 13,401,752.02 10.1 % 1,816,239.97 213,068.97 1,603,171.00 11.7% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 12,168.00 0.00 12,168.00 0.0% 7,044.00 0.00 7,044.00 0.0% 953,244.74 933,390.00 19,854.74 97.9% 67,000.00 0.00 67,000.00 0.0% 25,905.00 0.00 25,905.00 0.0% 434,839.08 157,385.12 277,453.96 36.2% 475,783.65 56,286.23 419,497.42 11.8% 21,197,229.00 2,164,317.20 19,032,911.80 10.2% 39,890,510.72 5,023,752.78 34,866,757.94 12.6% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 1,138.56 (1,138.56) 0.0% 0.00 1,138.56 (1,138.56) 0.0% 11,000.00 0.00 11,000.00 0.0% 0.00 0.00 0.00 0.0% 11,000.00 0.00 11,000.00 0.0% FMP Equipment Charges 372,202.00 364,748.00 7,454.00 98.0% Interest 59,100.00 40,071.60 19,028.40 67.8% Transfers In 0.00 0.00 0.00 0.0% TOTAL EQUIPMENT REPLACEMENT 431,302.00 404,819.60 26,482.40 93.9% ARTS IN PUBLIC PLACES REVENUE: * Arts in Public Places Deposits 196,900.00 76,146.09 120,753.91 38.7% • Arts in Public Places Credits Applied 0.00 0.00 0.00 0.0% Interest 25,800.00 11,290.01 14,509.99 43.8% TOTAL ARTS IN PUBLIC PLACES 222,700.00 87,436.10 135,263.90 39.3% * These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION 284,000.00 373,320.07 (89,320.07) 131.5% 23,100.00 53,254.14 (30,154.14) 230.5% 1, 891, 080.00 1, 891, 080.00 0.00 100.0% 2,198,180.00 2,317,654.21 (119,474.21) 105.4% 201,000.00 237,732.91 (36,732.91) 118.3% 20,500.00 14,020.55 6,479.45 68.4% 2,000,000.00 0.00 2,000,000.00 0.0% 2,221,500.00 251,753.46 1,969,746.54 11.3% CIVIC CENTER Developer fees 284,500.00 344,552.15 (60,052.15) 121.1% Interest 19,400.00 17,306.42 2,093.58 89.2% TOTAL CIVIC CENTER 303,900.00 361,858.57 (57,958.57) 119.1 % CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 139,800.38 10,199.62 93.2% 17,900.00 32,720.92 (14,820.92) 182.8% 1,386,518.00 1,386,518.00 0.00 100.0% 1,554,418.00 1,559,039.30 (4,621.30) 100.3% 53,500.00 63,361.86 (9,861.86) 118.4% 5,100.00 3,730.84 1,369.16 73.2% 58,600.00 67,092.70 (8,492.70) 114.5% 9,500.00 12,620.87 (3,120.87) 132.9% 1,000.00 744.08 255.92 74.4% 10,500.00 13,364.95 (2,864.95) 127.3% 3,000.00 3,545.80 (545.80) 118.2% 200.00 221.80 (21.80) 110.9% 3,200.00 3.767.60 (567.60) 117.7% GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2000-12/3112000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 485,100.00 257,281.81 0.00 227,818.19 53.0% CITY MANAGER'S OFFICE 628,625.00 238,452.39 0.00 390,172.61 37.9% ECONOMIC DEVELOPMENT 866,350.00 436,210.16 0.00 430,139.84 50.4% PERSONNEURISK MGT 454,562.00 201,568.38 0.00 252,993.62 44.3% TOTAL GENERAL GOVERNMENT 2,434,637.00 1,133,512.74 0.00 1,301,124.26 46.6% FINANCE: CITY CLERK COMMUNITY SERVICES SENIOR CENTER PARKS & RECREATION ADMINISTRATION PARKS & RECREATION PROGRAMS TOTAL COMMUNITY SERVICES POLICE BUILDING & SAFETY: FISCAL SERVICES 505,210.00 217,139.17 0.00 288,070.83 43.0% CENTRAL SERVICES 477,714.20 188,310.51 0.00 289,403.69 39.4% TOTAL FINANCE 982,924.20 405,449.68 0.00 577,474.52 41.2% 354,295.00 144,097.46 0.00 210,197.54 40.7% 247,990.00 98,403.32 0.00 149,586.68 39.7% 649.650.00 221,126.48 0.00 428,523.52 34.0% 90,100.00 27,889.80 0.00 62,210.20 31.09/o 987,740.00 347,419.60 0.00 640,320.40 35.2% 3,575,483.00 565,471.01 217.11 3,009,794.88 15.8% BUILDING&SAFETY -ADMIN 185,782.00 110,246.21 0.00 75,535.79 59.3% CODE COMPLIANCE 518,625.00 203,381.93 0.00 315,243.07 39.2% ANIMAL CONTROL 196,855.00 67,322.47 0.00 129,532.53 34.2% BUILDING 502,371.00 330,681.33 0.00 171,689.67 65.8% EMERGENCY SERVICES 23,141.00 14,650.74 0.00 8,490.26 63.3% FIRE 27,278.00 2,445.88 0.00 24,832.12 9.0% CIVIC CENTER BUILDING -OPERATIONS 1,088,540.00 773,479.43 0.00 315,060.57 71.1 % TOTAL BUILDING & SAFETY 2,542,592.00 1,502,207.99 0.00 1,040,384.01 59.1% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 475,465.00 176,235.95 0.00 299,229.05 37.1% CURRENT PLANNING 905,200.00 211,942.02 0.00 693,257.98 23.4% TOTAL COMMUNITY DEVELOPMENT 1,380,665.00 388,177.97 0.00 992,487.03 28.1% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION DEVELOPMENT & TRAFFIC MAINT/OPERATIONS - STREETS MAINT/OPERATIONS - LTG/LANDSCAPING CAPITAL PROJECTS TOTAL PUBLIC WORKS TRANSFERS OUT GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 214,080.00 98,463.67 0.00 115,616.33 46.0% 650,251.33 316,409.22 0.00 333,842.11 48.7% 921,513.00 282,316.73 1,150.00 638,046.27 30.6% 1,358,052.00 636,007.02 5,600.00 716,444.98 46.8% 485,663.00 73,366.72 0.00 412,296.28 15.1% 3,629.559.33 1,406,563.36 6,750.00 2,216,245.97 38.8% 1,299,785.80 84,840.91 0.00 1,214,944.89 6.5% (3,299,581.00) (1,461,400.95) 0.00 (1,838,180.05) 44.3% 13,888,100.33 4,516,339.77 6,967.11 9,364,793.45 32.5% CITY OF LA QUINTA 07/01/2000 - 12/31/2000 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 418,400.00 209,199.96 0.00 209,200.04 50.0% TRANSFER OUT 172,777.92 0.00 0.00 172,777.92 0.0% REIMBURSE GE TOTAL GAS TAX 591.177.92 209,199.96 0.00 381,977.96 35.4% QUIMBY FUND: TRANSFER OUT 292,244.46 7,397.69 0.00 284,846.77 2.5% FEDERAL ASSISTANCE FUND: TRANSFER OUT 130,000.00 0.00 0.00 130,000.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 4,115.63 0.00 1,584.37 72.2% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 5,700.00 4,115.63 0.00 1,584.37 72.2% CMAQ/ISTEA TRANSFER OUT 287 423.00 0.00 0.00 287 423.00 0.0% VILLAGE PARKING TRANSFER OUT 29 236.00 0.00 0.00 29 236.00 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 27,600.00 0.00 0.00 27,600.00 0.0% SLEF (COPS) TRANSFER OUT 30,100.00 62435.31 0.00 (32,335.31) 207.4% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 778,000.00 388,999.98 0.00 389,000.02 50.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 778 000.00 388,999.98 0.00 389,000.02 50.0% INFRASTRUCTURE: CONSTRUCTION REIMBURSE GENERAL FUND TRANSFER OUT ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE TRANSFER TO AGENCY FUND TRANSFER OUT 46,700.00 0.00 0.00 46,700.00 0.0% 0.00 0.00 0.00 0.00 0.0% 6,684.610.25 3,670,239.48 0.00 3,014,370.77 54.9% TOTAL INFRASTRUCTURE 6,731,310.25 3,670,239.48 0.00 3,061,070.77 54.5% 0.00 25,889.39 0.00 0.00 2,188,060.00 0.00 0.00 (25,889.39) 0.0% 0.00 0.00 0.0% 0.00 2,188,060.00 0.0% TOTAL AD 2000-1 2,188,060.00 25 889.39 0.00 2,162,170.61 1.2% CITY OF LA QUINTA 07/01/2000-12131/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 54,000.00 0.00 0.00 54,000.00 0.0% TRANSFER OUT 2,164,322.00 7.121.43 0.00 2,157,200.57 0.3% TOTAL TRANSPORTATION 2,218,322.00 7,121.43 0.00 2,211,200.57 0.3% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,020,000.00 0.00 0.00 2,020,000.00 0.0% TOTAL PARKS & RECREATION 2.020,000.00 0.00 0.00 2,020,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,700.00 101,850.00 0.00 101,850.00 50.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 203,700.00 101,850.00 0.00 101,850.00 50.0% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 525,000.00 0.00 0.00 525,000.00 0.0% TOTAL LIBRARY DEVELOPMENT 525 000.00 0.00 0.00 525 000.00 0.0% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00/0 TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 38,813,773.21 4,961,986.24 3,465.00 33,848,321.97 12.8% PROJECT REIMBURSEMENTS TO GEN FUND 1,076,738.54 61,766.55 0.00 1,014,971.99 5.7% TOTAL CAPITAL IMPROVEMENT 39,890,511.75 5,023,752.79 3,465.00 34 863,293.96 12.6% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 202,700.00 386.25 0.00 202,313.75 0.2% CIP EXPENSES 434,839.08 157,385.15 0.00 277,453.93 36.2% TOTAL ART IN PUBLIC PLACES 637,539.08 157,771.40 0.00 479,767.68 24.7% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.Q0 0.0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 496,413.00 283,401.58 0.00 213,011.42 57.1% T4-ht 4 4 Q" COUNCIL/RDA MEETING DATE: February 20, 2001 ITEM TITLE: Transmittal of Treasurer's Report as of December 31, 2000 Receive and file. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 ` STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated December 31, 2000 for the City of La Quinta. I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. 5Resp tfully su mitted: hn M. Falconer, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta T4ht 4 4a Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer K SUBJECT: Treasurer's Report for December 31, 2000 DATE: February 5, 2001 Attached is the Treasurer's Report for the month ending December 31, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending Change Cash (1) $914,562 ($1,176,689) ($262,127) ($1,176,689) LAIF 5,455,574 1,100,000 0 6,555,574 1,100,000 US Treasuries (2) 31,942,221 11,268 31,953,489 11,268 US Gov't Agencies (2) 17,614,309 147,336 17,761,645 147,336 Commercial Paper (2) 1,987,069 11,453 1,998,522 11,453 Mutual Funds 1 4,241,204 9,981 4,251,185 9,981 Total $62 154 939 $1 109 981 , ($1,176,689) , $170 057 $62 258 288 $103 349 I certify that this report accurately reflects all pooled investments and is in compliance with the dalifornia Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. D to Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. �. 2 E E .9 E CD .O. 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F-0 x >'�j Id wU- E c d C 3°� o x Z le, C V c c' r•d� �� y �a OWI >� t ayi to C C1 y y d mt�-�m� C d>! 0 O ._ « — m C C ci m� � � at~tnOlaCl X Nr m m� w W-50aF0- Z U w 2 to 00 A � 10 O j0 100 RI O O OI N O COO e- .M.. i l j I i « I j 0) OI 41 a aI I I N I i LL L A U L FA N U = I NI U OI d 01 di O dl y1 EI �j� y N, E o Ol y i O� aO+ gym.. 0 0 d '. LL to a- dI P.M c Ali - o— I nON O N O nj ON a�a 'OtyO N r- ^Zto. cO C1 O j N'T LOi � p J0V� � • CITY OF LA QUINTA BALANCE SHEET 12/31M ASSETS: POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T BILUNOTES & OTHER AUTO MALL CASH LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH i INVESTMENT TOTAL ,612,302.07 -ffW,825.68 603,50 .91 62,524.631 66 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOANINOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER AGENCIES - CVAG CVAG ALLOWANCE DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVEL ADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES (900.00) 190000, RECEIVABLE TOTAL 11,586,951.09 3,360,419.77 8,009,210.20 22,956,581.06 CITY CITY RDA FIXED LONG TERM FIXED CITY ASSETS DEBT RDA ASSETS (4,573,B04.72) 9,810,032.25 805,D00.00 43,980,0D0.00 205,106.79 53.802.81 103,801.87 11,536,188.75 RDA FA LONG TERM FINANCING LONG TERM GRAND DEBT AUTHORITY DEBT TOTAL (7,690.95) 5,228,536,58 805,000.00 43,980,000.00 205,106.79 53,802.81 1,404.32 105,206 19 609.790.54 12,145,979 29 76,50.52 60,900.00 (258,672.80) (6,882.05) 75,465.18 2,678,474.20 651,913.19 (651,913.19) 899.449.40 551,629.04 8,497,550.20 2,368,549.86 2,961.91 833.40 1.449.00 8,010,000.00 (789.80) 8,147,463.52 (266,344.65) .75,465A8 2,678,474.20 651,913.19 (651,913,19) 1,451,078. 44 8,497,550.20 2,368,549 86 2,961.91 83340 1,449.00 WORKER COMPENSATION DEPOSIT 37,637.00 37.637 00 RENT DEPOSITS UTILITY DEPOSITS 75.00 7500 MISC. DEPOSITS 2,100.00 2.100.00 DEPOSITS TOTAL 39,812.00 39,812 00 GENERAL FIXED ASSETS 1,396,331.67 15,590,699.D0 9,988,279.05 26.965,309 72 ACCUMULATED DEPRECIATION (812,743.27) (812.743 27) AMOUNT AVAILABLE TO RETIRE Lrr DEBT 3,395,117,03 3.395,117 03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,645,647.34 95 048 311.08 8,010 000 00 104 703 958 42 TOTAL OTHER ASSETS 573,588.40 15,590,699.00 1,645,647.34 9,988,279.05 98,443,428.11 8,010,0D0.00 134,251.641 90 TOTAL ASSETS 51 812 653.66 15,590,699.00 1,645,647.34 25 669,245 45 9 988 279 05 98,443,428,11 8,612,714 11 8,010,000,00 219 772,666 62 x: LIABILITIES: ACCOUNTS PAYABLE 7,660.84 7,660.84 DUE TO OTHER AGENCIES 145,028.16 145,028.16 DUE TO OTHER FUNDS 114,523.21 1,327,250.23 9.305.00 1.451.078.44 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 6,029.10 6,029.10 PAYROLL LIABILITIES 16,038.26 16,038.26 STRONG MOTION INSTRUMENTS 8,615.48 8,615.48 FRINGE TOED LIZARD FEES 29,661.50 29,66t.50 SUSPENSE 4,228.32 4.228.32 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 331.784.87 1.327.260.23 9,305.00 1.668,340,10 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 385.790.86 385,790.86 LQRP DEPOSITS 15,434.D0 15,434,00 DEVELOPER DEPOSITS 1,012,273.20 1,012,273.20 MISC. DEPOSITS 448,298.41 448,298.41 AGENCY FUND DEPOSITS 1,332,543.31 1,332,543.31 TOTAL DEPOSITS 3,178,W5.78 15,434.00 3.194,339,78 DEFERRED REVENUE 8,270.67 8,010,000.00 8,018,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,010,000.00 8.018.270 67 COMPENSATED ABSENCES PAYABLE 321,991.94 321,991.94 DUE TO THE CITY OF LA QUINTA 1,323,655.40 10,866,103.86 12,189,759.26 DUE TO COUNTY OF RIVERSIDE 12,249,102.00 12,249,102.00 DUE TO C.V. UNIFIED SCHOOL DIST. 9,418,222.25 9.418,222,25 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 65,910,000.00 8,010,000.00 73,920,000.D0 TOTAL LONG TERM DEBT 1,645,647.34 98,443,428.11 8,010,000.00 108.099.075.45 TOTAL LIABILITIES EQUITY -FUND BALANCE 3,518,961.32 1,645,647.34 1,342,684.23 98,443,428.11 8,019,305.00 8,010,000.00 120,980,026.00 'I 48,293,692.24 15,590,699.00 24,326,561.22 9,988,279.05 593,409.11 98,792,640.62 TOTAL LIABILITY S EQUITY 51,812,653.56 15,590,699.00 1,645,647.34 25,669 245.45 9,988,279.05 98A43 428.11 8,612,714.11 8 0%000.00 219,772,666.62 CASH i INVESTMENT TOTAL 82,524,8.71.86 PREMIUM/DISCOUNT ON INVESTMENT (266.344.861 TOTAL B$258,2/7.01 9 T4'yl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 20, 2001 CONSENT CALENDAR: Al ITEM TITLE: STUDY SESSION: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision PUBLIC HEARING: Improvement Agreement for Tract 28964, Rancho Fortunado Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 28964, Rancho Fortunado. None. Tract 28964 is located on the north side of Avenue 50, west of Jefferson Street (Attachment 1). This Final Map creates 78 lots (Attachment 2). The developer has requested City Council's conditional approval of the Final Map, which will allow 30 days for completion of its processing. As of February 12, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement has been executed by the developer (Attachment 3); however, associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (March 22, 2001), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. TAPW D EPT\COUNCIL\2001 \01 0220c.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map, provide the Subdivision Improvement Agreement for execution by the City Manager, and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved, and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 28964, Rancho Fortunado; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 28964, Rancho Fortunado; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 0O22 T:\PWDEPT\C0UNC1L\2001 W10220c.wpd RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT MAP 28964, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approvals are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 28964 is conditionally approved provided the subdivider submits all required items on or before March 22, 2001. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. C. Has submitted to the City security in the amounts and types required by the Subdivision Improvement Agreement. UO3 Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on March 22, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 201h day of February 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. 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RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map') of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 28964 (the "Tract') pursuant to the provisions . of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act'). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements'). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided -in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements'), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as"'payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize .Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. r,13 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28964.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor. of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (1.0%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) ratherthan to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall .pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 014 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28964.wpd Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums,.modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total'performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits.. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28964.wpd .015 Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension,. and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements,. Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection. monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, .016 ♦ c T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28964.wpd Page 4 of 6 U and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty_ or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 1'7 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28964.wpd Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 SUBDIVIDER: PM La Quinta L.L.G., a CA Limited Liability Corporation 9968 Hibert Street, Ste. 102 San Diego, CA 92131 (858)653-3003 By: Date Title: mp"j By: Date Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date Date 0 18 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28964.wpd Page 6 of 6 Exhibit A SECURITY - TRACT 28964 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council Improvement Description Performance Grading 263,651 Streets & Storm Drainage 694,640 Domestic Water 431,330 Sanitary Sewer 272,544- Electrical 68,700 Perimeter Landscape & Walls 426,950 Traffic Signal-25%(Participatory) 32,500 Ave 50 Median-50%(Participatory) 48,707 Monumentation 19,650 Totals: $2,258,672 Labor & Materials 263,651 694,640 431,330 272,544 68,700 426,950 X X 0 $2,157,815 �J i V CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No.5907 State of 9% 1 w County of le On before me, DATE NAME, TITLE OF C R • E.G., "JA E DOE, NOTARY P LIC" personally appeared 6o G% NAME(S) OF SIGNER(S) personally known to me - to be the person(* whose name(.$) is/-a+e- subscribed to the within instrument and ac- knowledged to me that he/ehefthey executed the same in his/hetftrreir authorized capacity( -+es), and that by his/",e,' 4eir LAURA SPYCIA signature(s) on the instrument the person(s), Comm.11158841 or the entity upon behalf of which the • NOTARY PUBLIC-CALIFORNIA N person(e) acted, executed the instrument. Son Diego County My Comm. Expires Nov.11, 2001 WITNESS my hand and official seal. SIGNATUR F RY OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR �-66THER: SIGNER IS REPRESENTING: N4ME OF PERSON(S) ORE 7(IES) DESCRIPTION OF ATTACHED DOCUMENT /`Ui Sim TITLE OR TYPE OF DOCUMENT 4el �," 421 /_ NUMBER OF PAGES - / t /�& /Z) Z DA E OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE 01993 NATIONAL NOTARY ASSOCIATION • 8236 Remmet Ave., P.O. Box 7184 • Canoga Park, CA 913t{9-7jq,0 COUNCIL/RDA MEETING DATE: February 20, 2001 Approval of an Art Purchase Agreement with the Navarrete Studios for Artistic Components for the Jefferson Street Bridge RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Art Purchase Agreement with the Navarrete Studios for artistic components, authorize the City Manager to execute the Agreement and allocate $3,000 from the Art in Public Places Account for the conceptual designs for the Jefferson Street Bridge artistic components. FISCAL IMPLICATIONS: The Art in Public Places Account has adequate funds available to fund the conceptual designs for the Jefferson Street Bridge artistic components. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 7, 2000 City Council meeting, the Council authorized staff to negotiate an Art Purchase Agreement with Navarrete Studios to provide artistic bridge railing designs for the Jefferson Street Bridge over the All American Canal. Provided as Attachment 1 is an Art Purchase Agreement with Navarrete Studios to provide two conceptual designs for City Council consideration and approval, in the amount of $3,000. Once the Art Purchase Agreement is executed and the artists receive the bridge schematic, the conceptual designs are due within six weeks. Staff will present the concepts for the Cultural Arts Commission review and City Council consideration. Should modifications be requested, the artists will receive the Council's direction and incorporate the modifications into the designs for final City Council approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Art Purchase Agreement with the Navarrete Studios for artistic components, authorize the City Manager to execute the Agreement and allocate $3,000 from the Art in Public Places Account for the conceptual designs for the Jefferson Street Bridge artistic components; or 2. Do not approve the Art Purchase Agreement with the Navarrete Studios for artistic components for the Jefferson Street Bridge; or 3. Provide staff with alternative direction. ectf�- Ily sub itz,'C'6mmonity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Art Purchase Agreement 002 S:\Community Services\CCReports\CC.096.Jefferson Bridge Railings.wpd ATTACHMENT 1 ART PURCHASE AGREEMENT THIS ART PURCHASE AGREEMENT (the "Agreement") is entered into this day of , 2001, by and between THE CITY OF LA QUINTA, a California municipal corporation (the "City"), and NAVARRETE STUDIO (JUAN AND PATRICIA NAVARRETE) ("Artist") . RECITALS A. The CITY is currently widening Jefferson Street Bridge and desires to install artistic bridge railings on the Jefferson Street Bridge. The CITY is commissioning the fabrication and installation of certain ARTWORK, as bridge railings (the "Artwork") to be installed and displayed at the SITE LOCATION which is located on Jefferson Street, between Avenue 52 and Avenue 53 (the "Site Location"). NOW, THEREFORE, the parties hereto, for the consideration and under the conditions hereinafter set forth, hereby mutually agree as follows: ARTICLE I. SCOPE OF SERVICES 1.1 Scope of Design Services. Artist shall prepare or cause to be prepared, any required approvals for all shop drawings, details, and samples, and shall do all other things necessary and incidental to the performance of the Artist's obligations pursuant to this Agreement. 1.2 Scope of Fabrication Services. Artist shall fabricate, transport and install the Artwork pursuant to and by the times set forth in the Scope of Design Build Services and the Schedule of Performance attached hereto as Exhibit A and Exhibit B, respectively, and incorporated herein by this reference. The City shall have the right to review the Artwork at reasonable time s during the fabrication thereof. Artist shall submit to the City monthly progress narratives, including photographs, as required by the Schedule of Performance (Exhibit B). The narratives shall include the percentage of the Artwork completed to date, along with an estimated completion date. Artist shall furnish all tools, equipment, apparatus, facilities, plant, labor, services, materials, and all utilities and transportation, including power, fuel, and water, and to perform all work necessary to construct, transport and install in a good and workmanlike manner the scope of work set forth in the Scope of Design Build Services (Exhibit A), or reasonably inferable therein, together with the appurtenances thereto, at the Site Location. It is understood and agreed that all said plant, labor, services, materials, equipment, and facilities shall be furnished and said work performed and completed by Artist as an independent contractor, subject to the inspection and approval of the City or its representatives. The Artist shall present to the City in writing for further review and approval any S:\Community Services\Art In Public Places Agreements\Jefferson Str&t Bridge Railings. wpd 0 0 4 Art Purchase Agreement and all significant changes in the scope, design, color, size, material or texture, of the Artwork not permitted by or not in substantial conformity with the approved working drawings and the Scope of Design Build Services (Exhibit A). A significant change is any change in the scope, design, color, size, material, texture, or Site Location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings, and the Scope of Design Build Services (Exhibit A). Artist shall at all times maintain proper facilities and provide safe access for inspection of the Artwork by the City, its engineer or representatives, and to the sites wherein the Artwork is located prior to installation. Where specifications require work to be specially tested or approved, it shall not be tested without timely notice to the City, of its readiness for inspection and without the approval thereof, or consent thereto by the City. The Artist shall promptly notify the respective departments or official bodies when its work is ready for inspection and shall, at once, do all work required to remove any violations or to comply with such inspections, without additional charge to the City. The Artist shall perform all work necessary to obtain approvals from the authorities mentioned above without additional cost to the City. 1.3 Change Orders. In addition to the change orders and extra work specified and provided for in the Scope of Design Build Services (Exhibit A), the City may at any time during the progress of the completion and installation of the Artwork and up to the date of the issuance of a Notice of Completion as hereinafter defined, when in the City's reasonable determination the public interest and necessity so require, request any alterations, deviations, additions to or omissions from this Agreement, Scope of Design Build Services (Exhibit A), or the work, labor and materials to be furnished thereunder, and the same shall in no way affect or make void this Agreement. Artist shall adhere strictly to the Scope of Design Build Services (Exhibit A), unless a change therefrom is authorized in writing. In such case, the terms of said change shall be understood and agreed upon in writing by the City and Artist before commencement of said revised work. 1.4 Post -Fabrication Services. (Not Applicable) a. The Artist shall notify the City in writing when fabrication of the Artwork is completed and ready for delivery and installation at the Site Location which is designated in Exhibit A and B, attached hereto and incorporated herein by reference. b. Upon completion and at all times during fabrication and installation, the Artwork shall comply with all applicable statutes, ordinances and regulations of any governmental agency having jurisdiction over the Artwork. 1.5 Post -Installation. (Not Applicable) S:\Community Services\Art In Public Places Agreements\Jefferson Str&t Bridge Railings.wpd - 005 Art Purchase Agreement a. The Artist shall be available at such reasonable time or times as may be agreed between the City and Artist to attend any and all inauguration, ground breaking, or presentation ceremonies upon completion of the Artwork. b. The City shall use reasonable efforts to arrange for publicity for the completed Artwork by local media and publications, and otherwise as may be determined between the City and Artist as soon as practicable following installation. C. Upon installation of the Artwork, the Artist shall provide the City with written instructions for appropriate maintenance and preservation of the Artwork. 1.6 Final Acceptance. (Conceptual Designs Only) a. The Artist shall advise the City in writing that the Artwork will become the responsibility of the City on the effective date of completion of the project and the acceptance as complete by the City. Following receipt of such notice the City shall cause the installed Artwork to be inspected by suitably qualified and appropriate professional(s), and within five (5) days following completion of such inspection(s), the City shall either provide Artist with reasonably specific written objections to the installed Artwork or notify the Artist of its acceptance of the Artwork by a Notice of Completion in the form attached hereto as Exhibit D. Such Notice of Completion (Exhibit D) shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. b. Final Acceptance by the City of the ownership of the Artwork will occur at the filing of the Notice of Completion. 1.7 Risk of Loss. Upon receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by the City. The Artist shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until the Notice of Completion is made by the City. 1.8 Title. Title to the Artwork and any construction drawings, plans, or other work product generated pursuant to this Agreement shall remain with the Artist and shall pass and vest with the City upon issuance of Final Acceptance or Termination pursuant to Article IX hereof. ARTICLE II. TIME OF PERFORMANCE 2.1 Time. Artist does agree to punctually and diligently perform all their obligations under this Agreement. It is further understood and agreed that should the Artist fail to furnish the labor, materials, equipment, and or services, to perform all work and labor as herein provided in the manner herein set forth in good and workmanlike manner, Artist shall, in addition to any other penalties provided in the Agreement, be liable to the City for all losses or damages that either may suffer on account thereof. C,06 S:\Community Services\Art In Public Places Agreements\Jefferson Strdt Bridge Railings.wpd Art Purchase Agreement In the event Artist at the time refuses or neglects to supply a sufficient number of properly skilled workers or a sufficient quantity of materials of proper quality, or in effect be adjudicated bankrupt, or files a voluntary petition in bankruptcy, or commits any act of insolvency, or makes an assignment, for benefit or creditors, without the City's consent, or fails to make prompt payment to his materialmen and laborers, or fails in any respect to properly and diligently prosecute the work covered by this Agreement, or otherwise fails to perform fully any and all of the Covenants and obligations herein contained; then the City may, at its option, after giving twenty-four (24) hours written notice to Artist, provide any such labor and materials as may be necessary and deduct the cost thereof from any money then due or thereafter to become due to Artist under this Agreement; or the City and may at its option, terminate the Artist's right to proceed with the work and, in that event, the City shall have the right to enter upon the Artist's warehouse and take possession, for the purpose of completing the work included under this Agreement, of the Artwork or any portion thereof, and all materials, tools, and appliances thereon, and may employ any other person or persons to finish the work and provide the materials therefor. In the case of such discontinuance of Artist's right to proceed with the work, Artist shall not be entitled to receive any further payment under this Agreement until the work undertaken by the City is completely finished. At that time, if the unpaid balance of the amount to be paid under this Agreement exceeds the expenses incurred by the City in finishing Artist's work, such excess shall be paid by the City to the Artist, but if such expense shall exceed such unpaid balance, then Artist shall promptly pay to the City the amount by which such expense shall exceed such unpaid balance. The expense incurred by the City as herein provided, either for furnishing materials or for finishing the work, and any damages incurred by the City by reason of Artist's default, shall be chargeable to, and paid by Artist, and the City shall have a lien upon all materials, tools, and appliances, taken possession of, as aforesaid, to secure the payment thereof. If the City elects not to terminate Artist's right to proceed, Artist agrees to reimburse the City for losses or damages resulting from the delay in speedy progress of work. If Artist should neglect to prosecute the work properly or fail to perform any provisions of this Agreement, the City, after three (3) days' written notice to Artist, may without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due Artist; provided, however, that the City shall approve such action and certify the amount thereof to be charged to Artist. ARTICLE III. WARRANTIES 3.1 Title. The Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort of the Artist; (b) except as otherwise disclosed in writing to the City, the Artwork is unique and original and does not infringe upon any copyright; (c) the Artwork, or a duplicate thereof, has not been accepted for sale elsewhere; and (d) the Artwork is free and clear of any and all encumbrances and/or monetary liens. 3.2 Quality and Condition. The Artist represents and warrants, except as otherwise disclosed to the City in writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork, as fabricated and following installation, will be free of S:\Community Services\Art In Public Places Agreements\Jefferson Stratt Bridge Railings.wpd ", 0 � Art Purchase Agreement patent and latent defects in material and workmanship, including any defects consisting of "inherent vice" or qualities which cause or accelerate deterioration of the Artwork; and (c) reasonable maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the Artist to the City hereunder. The warranties described in this Section 3.2 shall survive for a period of one (1) year after the Acceptance of the Artwork, except the representation and warranty concerning latent defects shall survive for a period of three (3) years from after Acceptance of the Artwork. The City shall give notice to the Artist of any observed and claimed breach with reasonable promptness. The Artist shall, at the request of the City, and at no cost to the City, cure reasonably and promptly the breach of any such warranty which is curable by the Artist and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the Artwork). ARTICLE IV. PERFORMANCE BONDS The Artist shall not be required by the City to post any performance bonds or similar undertakings, and any requirement of any other authority for performance bonds shall be the responsibility of the City. Nevertheless, Artist shall prevent any lien from attaching to the Artwork by any person claiming under Artist. ARTICLE V. REPRODUCTION RIGHTS 5.1 General. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et sea., and all other rights in and to the Artwork except ownership and possession, except as such rights are limited by this Agreement. In view of the intention that the Artwork in its final dimension shall be unique, the Artist shall not make any additional exact duplicate, dimensional reproductions of the final artwork, nor shall the Artist grant permission to others to do so except with the written permission of the City and at such time as Final Acceptance by the City at which time the City alone may approve. The Artist grants to the City, and its agents an irrevocable license to make two-dimensional reproductions of the Artwork for noncommercial purposes, including but not limited to reproductions used in advertising, brochures, media publicity, and catalogues or other similar publications, provided that these rights are exercised in a tasteful and professional manner. 5.2 Notice. All reproductions by the City shall contain a credit to the Artist and denote its location, provided that the Artwork is protected by United States copyright law and reasonable substantiation thereof is provided to the City. 5.3 Registration. The Artist may at its expense cause to be registered, with the United States Register of Copyrights, a copyright in the Artwork in the Artist's name. S:\Community Services\Art In Public Places Agreements\Jefferson Strdt Bridge Railings.wpd Art Purchase Agreement ARTICLE VI. ARTIST'S RIGHTS 6.1 Identification. The City shall, at its expense, prepare and install at the Site, a plaque identifying the Artist, the title of the Artwork and the year of completion, and shall reasonably maintain such notice in good repair against the ravages of time, vandalism and the elements. 6.2 Maintenance. The parties recognize that maintenance of the Artwork on a regular basis is essential to the integrity of the Artwork. 6.3 Repairs and Restoration. a. The City shall have the right to determine, after consultation with a professional art conservator, when and if repairs and restoration to the Artwork will be made. To the extent practical, the Artist, during the Artist's lifetime, may be given the opportunity to make or personally supervise significant repairs and restorations and shall be paid a reasonable fee for any such services, provided that the City and the Artist mutually agree in writing, prior to the commencement of any significant repairs or restorations, upon the Artist's fee for such services. No fees shall be paid to Artist for repair or restoration due to a breach of the representations and warranties set forth herein. b. All repairs and restorations shall be made in accordance with recognized principles of conservation. 6.4 Maintenance and Alteration of the Artwork. a. The City shall maintain the Artwork in a manner that the City determines appropriate in its sole discretion. b. The City shall use its reasonable efforts to meet and consult with Artist prior to the time of making any alteration. If any alteration is made without the consent of Artist, Artist shall have the right to direct the City to remove Artist's name from the Artwork. In connection herewith, Artist hereby acknowledges and agrees that Artist is familiar with Section 987 of the California Civil Code and the rights and protection afforded Artist thereunder, and Artist hereby waives each and all of Artist's rights and protection under Section 987 of the California Civil Code to the extent such rights and protection are inconsistent with this Section 6.4; provided, however, that to the extent that the rights and protection afforded Artist under Section 987 of the California Civil Code are not inconsistent with this Section 6.4 or pertain to matters that are not dealt with in this Section 6.4, Artist shall retain such rights and protection. 6.5 Permanent Record. The City shall maintain a record of this Agreement and of the location and disposition of the Artwork. 6.6 Artist's Address. The Artist shall notify the City of changes in their address. S:\Community Services\Art In Public Places Agreements\Jefferson Stra6t Bridge Railings. wpd Art Purchase Agreement The City shall take reasonable effort(s) to locate the Artist when matters arise relating to the Artist's rights under this Agreement. 6.7 Surviving Covenants. The covenants and obligations set forth in this Article VI shall be binding upon the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in interest, and the City's covenants do attach and run with the Artwork and shall be binding to and until twenty (20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this Article VI. ARTICLE VII. ARTIST AS INDEPENDENT CONTRACTOR The Artist shall perform all work under this Agreement as an independent contractor and not as an agent, joint venturer, partner or an employee of the City. The Artist shall not: a. be supervised by any employee or official of the City; b. exercise supervision over any employee or official of the City; C. have authority to contract for or bind the City in any manner; or represent itself as an agent of the City; or otherwise be authorized to act for or on behalf of the City; d. have status as the City's employees or have any right to any benefits that the City grants to its employees. ARTICLE VIII. ASSIGNMENT OR TRANSFER No party shall assign or transfer an interest in this Agreement without the prior written consent of the other parties, provided, however, that claims for money due or to become due from the City under this Agreement may be assigned to a financial institution without approval. ARTICLE IX. TERMINATION The City may, by written notice to the Artist, terminate this Agreement either (a) upon the failure by Artist to perform any of its obligations hereunder in accordance with the terms hereof or any other breach by Artist of the terms of this Agreement, when such failure or breach continues uncured for fifteen (15) days following notice thereof from the City to Artist ("Termination for Default"), or (b) at any other time in the sole and absolute discretion of the City ("Discretionary Termination"). Termination for Default and Discretionary Termination are sometimes hereinafter collectively referred to as "Termination". S:\Community Services\Att In Public Places Agreements\Jefferson Strdt Bridge Railings.wpd C! 10 Art Purchase Agreement Upon Termination, except as provided in this Article IX, all parties shall be released from all further obligations and liability hereunder. Effective upon a Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall belong to the City. In such event and upon Artist's written request, the City shall remove Artist's name from the Artwork. Upon a Termination for Default and subject to Article 2.1, the Artist shall be entitled only to that portion of the total compensation due Artist that is then payable pursuant to the Schedule of Compensation (Exhibit C); upon a Discretionary Termination, Artist shall be entitled to the full Artist Fees provided for in Exhibit C hereto and that portion of the costs and expenses of Design, Fabrication and Installation of Artwork provided for in Exhibit C hereto that is then payable pursuant to the Schedule of Compensation (Exhibit C), plus all other costs reasonably incurred by Artist following the last payment pursuant to the Schedule of Compensation (Exhibit C), prior to the date of the Discretionary Termination, provided that Artist shall be required to provide the City with reasonable substantiation for such costs. Notwithstanding anything else herein contained, Artist shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Artist, and the City may reasonably withhold payments to the Artist until such time as the exact amount of such damages is determined. ARTICLE X. CONTRACTOR ADMINISTRATOR The Contract Administrator for this Agreement shall be the City Community Services Director. Wherever this Agreement requires any notice to be given to or by the City, or any determination or action to be made by the City, the City Community Services Director shall represent and act for the City. ARTICLE XI. NON-DISCRIMINATION In carrying out the performance of the services designated, the Artist and the City shall not discriminate as to race, color, creed, religion, marital status, national origin or ancestry, and the Artist shall comply with the equality of employment opportunity provisions of State and local laws and regulations as presently existing or hereafter amended. ARTICLE XII. ENTIRE AGREEMENT This Agreement, consisting of 22 pages and four exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. ARTICLE XIII. MODIFICATION No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate S:\Community Services\Art In Public Places Agreements\Jefferson Str&t Bridge Railings.wpd Oil Art Purchase Agreement action of the City. ARTICLE XIV. WAIVER No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. ARTICLE XV. GOVERNING LAW 15.1 This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 15.2 In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 15.3 If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. ARTICLE XVI. HEIRS AND ASSIGNS This Agreement shall be binding upon and shall inure to the benefit of the City and Artist, and their respective heirs, personal representatives, successors and permitted assigns. ARTICLE XVII. NOTICES All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: C,12 S:\Community Services\Art In Public Places Agreements\Jefferson Str&t Bridge Railings.wpd Art Purchase Agreement a. if to the City, to: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: Community Services Director b. if to the Artist, to: Navarrete Studio Juan and/or Patricia Navarrete P.O. Box 2251 Taos, New Mexico 87571 ARTICLE XVIII. INDEMNITY With respect to acts, errors or omissions in the performance of Artist's obligations hereunder, Artist agrees to indemnify and hold harmless the City and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Artist's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Artist's obligations under this Agreement. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Artist from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or wilful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. ARTICLE XIX. INSURANCE 19.1 Policies. Throughout fabrication of the Artwork the Artist shall maintain Comprehensive General Liability Insurance, or Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability (employee and contractual exclusions deleted), Products/Completed Operations Liability, Broad -Form Property Damage and Independent Contractors' ($1,000,000) per occurrence, combined single limit, written on an occurrence form, and such other forms and amounts of insurance as the City may deem necessary or desirable. All required insurance shall be evidenced by an insurance policy or policies (or the renewal or replacement thereof) reasonably acceptable to the City. Artist shall not proceed with any work nor receive payment under this Agreement until, among other things, the City has received the appropriate insurance certificates. C,13 S:\Community Services\Art In Public Places Agreements\Jefferson Str88t Bridge Railings.wpd Art Purchase Agreement Artist, prior to completion, shall maintain or cause to be maintained standard all-risk property insurance in an amount equal to or greater than the full replacement value of the Artwork. The Artist's General Liability policy required by this Agreement shall contain the following clauses: "The City of La Quinta and its officers, agents, employees, representatives, and volunteers are added as additional insureds as respective operations and activities of, or on behalf of the named insured, performed under contract with the City of La Quinta. " Prior to commencing any work under this Agreement, Artist shall deliver to the City insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clause referenced above. Also, within thirty (30) days of the execution date of this Agreement, Artist shall provide to the City an endorsement to the General Liability policy, which adds to this policy the applicable clause referenced above. Said endorsement shall be signed by an authorized representative of the insurance company and shall include the signator's company affiliation and title. Also, the City has the right to demand, and to receive within a reasonable time period, copies of any insurance policy required under this Agreement. In addition to any other remedies the City may have if Artist fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: a. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies the City may have, and is not, the exclusive remedy for Artist's failure to maintain insurance or secure appropriate endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Artist may be held responsible for payments of damages to persons or property resulting from Artist's, or its respective agents' contractors' or subcontractors', performance of the work covered under this Agreement. ARTICLE XX. GENERAL 20.1 Any provisions of this Agreement which shall prove to be invalid, void, or illegal shall in no way affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force and effect. 20.2 Whenever in the specifications any materials or process is indicated or specified Co 14 SXommunity Services\Art In Public Places Agreements\Jefferson Strddt Bridge Railings.wpd Art Purchase Agreement by patent or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of the material and/or process desired, and shall be deemed to be followed by the words "OR EQUAL", and Artist may offer any material or process which shall be equal in every respect to that so indicated or specified. 20.3 Artist shall offer any substitute in said proposal or if a substitute so offered by Artist is not found to be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be so specified or named, then such one as shall be specified in the proposal, or if none be so specified, then such one shall be required by the City. 20.4 Unless a different date is provided in this Agreement, the Effective Date shall be the latest Date of Execution, hereinafter set forth below the names of the signature hereto. Should the Artist fail to enter a Date of Execution, the Effective Date shall be the Date of Execution by the City. 20.5 The City shall give any subsequent owner of the Artwork written notice of the covenants contained herein, and shall cause each such successive owner to be bound thereby. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: KATHERINE JENSON, City Attorney City of La Quinta, California CITY: CITY OF LA QUINTA, a California municipal corporation THOMAS P. GENOVESE, City Manager City of La Quinta, California ARTIST: JUAN AND/OR PATRICIA NAVARRETE Co 15 S:\Community Services\Art In Public Places Agreements\Jefferson Strddt Bridge Railings.wpd 02/13/2001 00:29 505-776-1691 02/12/2001 15:35 17607771231 ArtPNe Ab*mm t NAVARRETE STUDIO LG COMMUNITY SERVICE PAGE 02/ 02 PAGE 13 20.3 Artist alrafl oft any suWtate in wild ProP09d or if a substitute so offlavd by Artist is not frond to be equal to drat ao indicated or 3pecifkd by nanmk if one 0* be so specified or aamdd, or, if tnoathan one be so specified or Harmed, than such one as &W be specified in the ProPoN4, or if none be $a specified, then such one sW bo requbW by the City. 20A Unless a dif am t date is provided in this Agreemaat, the Ef%ctive Date gW be th�r latest Date of 13xemf tt, hweinaf* sot forth blow the Names of the a*m is re bereto . Shoup! the Artist W to erda it Date of ExmcWor:, the $ffoCtivc Date :hall be the Date of Execution by the City. 20.5 The City shall Siva any sabaequent owner of the Artwork written tt Um of the covmants oonwinW havin, and shall mm OVA such suavessive owner to be bmW thmby. IN WITNESS WHEREOF, the parties hereto have extouted this AFeerlw A on tiro day nand year firs written above. CITY. ATTEST: JUKE GRUM City C wk city of La Quinh. California APPROVED AS TO FORM: KATIMRDM JENSOK City Agony City of Lis Qwnm Cats m" CITY OF LA, QUWTA, a Calitbcrda municipal corporation By, THOMAS P,�OBNOVESE, City iVAnAXW City of La QWrrbr, cam"" 14 3:VCm"ft 5W"vWwti a wAo m"m A0vm6 W)dm * swo amp Rmftwv" 0alh Art Purchase Agreement EXHIBIT A SCOPE OF DESIGN BUILD SERVICES I. SCOPE OF WORK 1. Artist shall furnish all labor, engineering, material, tools, equipment, etc., required to design the Artwork in accordance with the quality level and intent of the concept drawings as prepared by Artist and approved by the City, along with all governing agency requirements and code criteria. 2. Artist is responsible for submitting all required documents relating to the Artwork design to appropriate government agencies so that building plan check and all required permits may be obtained in a timely manner. 3. Artist shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the City due to Artist's negligence or failure to keep the City informed of scope variances in a timely manner shall be charged to the Artist. 4. Artist shall complete the design in sufficient scale and detail as required by the City and governmental authorities for approval. The design documents shall bear the stamp of a professional Mechanical, Structural and/or Electrical Engineer(s) licensed in the State of California deemed necessary. 5. Artist's design and specifications shall be subject to approval by the City and its consultants. II. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: 1. Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. 2. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. III. SPECIFIC ITEMS OF INCLUSION 1. The Artwork consists of two conceptual drawings that will be incorporated into the construction of the Jefferson Street Bridge Railings and widening project. 01� S:\Community Services\Art In Public Places Agreements\Jefferson Strd& Bridge Railings.wpd Art Purchase Agreement EXHIBIT B SCHEDULE OF PERFORMANCE SCHEDULING: Conceptual designs are due for City Council consideration six weeks from the signing of the Art Purchase Agreement and upon receipt of artist receiving bridge schematic. Modifications to the conceptual designs will be due 7 working days after notification by the City. REVIEWS: There may be one review by the Cultural Arts Commission of the work in progress if the Commission deems it necessary . The project may be reviewed by the City Council as deemed appropriate. 018 S:\Community Services\Art In Public Places Agreements\Jefferson Strddt Bridge Railings.wpd Art Purchase Agreement EXHIBIT C SCHEDULE OF COMPENSATION PRICE: Basic Contract: Total Not to Exceed SCHEDULE OF PAYMENTS: $3,000 $3,000 First payment due upon first submittal of conceptual designs $1,500 Second payment due upon final approval of conceptual designs $1,500 C,19 S:\Community Services\Art In Public Places Agreements\Jefferson Strddt Bridge Railings.wpd Art Purchase Agreement EXHIBIT D NOTICE OF COMPLETION FOR ARTWORK Piece of Artwork: Conceptual Designs for Jefferson Street Bridge WHEREAS, by that certain Art Purchase Agreement dated , 2001 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation (the "City") contracted with NAVERRETE STUDIO (ARTIST) to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, the City shall furnish Artist with a Notice of Completion upon completion of the acceptance of the Conceptual Designs and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the Conceptual Design, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, the City does hereby certify that the Conceptual Design of the Artwork has been fully performed and completed. Any executory obligations pursuant to the Agreement, which are hereby incorporated herein by reference, shall remain enforceable according to their terms. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. day of IN WITNESS WHEREOF, the Agency has executed this certificate this , 2001. CITY OF LA QUINTA, a California municipal corporation by: 020 S:\Community Services\Art In Public Places Agreements\Jefferson Str86t Bridge Railings.wpd Ti-t!t 4 4& Q" COUNCIL/RDA MEETING DATE: February 6, 2001 ITEM TITLE: Approval of a Contract Services Agreement for Legal Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the amended Contract Services Agreement with Rutan & Tucker, LLP. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 20, 2000, an Agreement for Contract Services was executed by and between the City of La Quinta, the La Quinta Redevelopment Agency, and Rutan & Tucker, LLP for legal services. The City Council and Redevelopment Agency Board have requested the Agreement for Contract Services be amended to include an annual performance review of the City Attorney, beginning on or about June 30, 2001. Rutan & Tucker, LLP has amended the agreement accordingly, and the change is reflected in Attachment 1, Agreement for Contract Services - section 3, subsection 3.1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the amended Contract Services Agreement with Rutan & Tucker, LLP; or 2. Do not approve the amended Contract Services Agreement with Rutan & Tucker LLP; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Assistant Approved for submission by: o Thomas P. Genovese, City Manager Attachments: 1. Contract Services Agreement with Rutan & Tucker, LLP AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES ("Agreement"), is made and entered into by and between THE CITY OF LA QUINTA ("City"), a California municipal corporation, the LA QUINTA REDEVELOPMENT AGENCY ("Agency"), a California public entity, and RUTAN & TUCKER, LLP ("R&T") a Limited Liability Partnership, as of July 1, 2000. The parties hereto agree as follows: 1. SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, R&T shall provide general City attorney and Agency legal counsel services, and all necessary additional legal services, as respectively specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference ("Services" or "work") 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. R&T shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the Services that it is responsible to provide as required by this Agreement. 119/015610-0002 89614.01 PMO1 2. COMPENSATION 2.1 Schedule of Compensation. The "Schedule of Compensation" is attached hereto as Exhibit "B" and incorporated herein by this reference. The rates in the Schedule of Compensation shall become effective on July 1, 2000. 2.2 Method of Payment. R&T shall submit to the City on a monthly basis in the form approved by the City's Finance Director, an invoice for services rendered during the prior month. Such invoice shall (1) describe in detail the services provided, including the amount of time spent on the matter, (2) specify each person who has provided services and the number of hours worked by each such person, and (3) indicate the total charges on the matter to date. The City will pay the invoice within thirty (30) days after the date the invoice is received. 3. PERFORMANCE SCHEDULE 3.1 Term. Unless earlier terminated in accordance with Section 6.2 of this Agreement, this Agreement shall commence on July 1, 2000, and shall continue in full force and effect until completion of the Services. The performance of the City Attorney shall be reviewed by the City Council on or about June 30, 2001, and shall be reviewed annually thereafter. 4. COORDINATION OF SERVICES 4.1 R&T as General Counsel. M. Katherine Jenson is hereby designated, effective June 27, 2000, as the City Attorney and Agency's general counsel, and shall have primary responsibility for coordination of all legal 119/015610-0002 89614.01 PMO1 services for the City and the Agency. John Ramirez is hereby designated, effective June 27, 2000, as the Assistant City Attorney and Assistant Agency Counsel. 4.2 Additional Representatives of R&T. The following additional attorneys of R&T are hereby designated for the Services specified herein: (a) David Cosgrove, as the primary counsel with respect to eminent domain. (b) L. Ski Harrison, as the primary counsel with respect to labor issues. (c) William M. Marticorena, with respect to cable television and bond counsel. (d) Penelope Parmes, as primary counsel with respect to bankruptcy issues. (e) Dan Slater, to assist Ms. Jenson and Mr. Ramirez with regard to redevelopment issues. Substitution of the foregoing attorneys shall be permitted with the consent of the Contract Officer. The foregoing attorneys shall be primarily responsible during the term of this Agreement for devoting sufficient time to personally supervise any other attorneys or paralegals in providing the Services provided by R&T hereunder. 4.3 Contract Officer. The Contract Officer shall be the City Manager of the City or such other person as may be designated by the City Manager. It shall be R&T's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services. 4.4 Prohibition Against Subcontracting or Assignment. R&T shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City and Agency. In addition, 119/015610-0002 _3 89614.01 PM01 neither this Agreement nor any interest herein may be assigned or transferred, voluntary or by operation of law, without the prior written approval of City and Agency. 4.5 Independent Contractors. Neither the City nor any of its employees shall have any control over the manner, mode or means by which R&T, its agents or employees, perform their respective Services required herein, except as otherwise set forth. R&T shall each perform the Services required herein as separate independent contractors of City and Agency and shall remain at all times as to City wholly an independent contractor with only such obligations as are consistent with that role. 4.6 Insurance. R&T will provide certificates of professional liability insurance for its Services of at least $500,000 per occurrence and one million in the aggregate. 4.7 City and Aaency Cooperation. The City and Agency shall provide R&T with any data or information pertinent to Services to be performed hereunder which are reasonably available to the City and Agency and necessary for the provision of such Services. 5. RECORDS AND REPORTS 5.1 Reports. R&T shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 5.2 Records. R&T shall keep such books and records as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the cost and the 119/015610-0002 _ 89614.01 PM01 _4 performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6. ENFORCEMENT AND TERMINATION OF AGREEMENT 6.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and R&T covenants and agree to submit to the personal jurisdiction of such court in the event of such action. 6.2 Termination. This Section shall govern any termination of this Agreement. All parties reserve the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to the other party. 7. CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION 7.1 Non -liability of City Officers and Employees. No officer or employee of the City or Agency shall be personally liable to R&T in the event of any default or breach by the City or Agency or for any amount which may become due to R&T, or for breach of any obligation of the terms of this Agreement. 7.2 Conflict of Interest. R&T warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 119/015610-0002 89614.01 PM01 -5- 7.3 Covenant against Discrimination. R&T covenants that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. R&T shall take any necessary action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age, or ancestry. 8. MISCELLANEOUS PROVISIONS 8.1 Notice. Any notice, demand, request, consent, approval, communication the parties desire or are required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 8.1. To City or Agency: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 Attn: Thomas P. Genovese City Manager To R&T: Rutan & Tucker, LLP 611 Anton Boulevard, Suite 1400 Costa Mesa, CA 92626 Attn: M. Katherine Jenson 8.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this 119/015610-0002 89614.01 PM01 -6- Agreement. This Agreement specifically supersedes the prior Agreement for Contract Services entered into by the parties on May 2, 1995. 8.3 Amendment. This Agreement may be amended at any time by the consent of the parties by an instrument in writing signed by all parties. 8.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 8.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 119/015610-0002 89614.01 PMOI -7- IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA Dated: , 2000 By: ATTEST: June Greek, City Clerk John J. Pena, Mayor LA QUINTA REDEVELOPMENT AGENCY Dated: , 2000 By: ATTEST: June Greek, Agency Secretary Terry Henderson, Chair RUTAN & TUCKER, LLP Dated: 92000 By: M. Katherine Jenson, Partner 119/015610-0002 89614.01 PM01 -8- EXHIBIT "A" SCOPE OF SERVICES I. SCOPE OF SERVICES. A. General. City and Agency employs R&T and R&T agrees to perform all required legal services as City Attorney -- General Counsel to the City and Agency Counsel to the Redevelopment Agency including, without limitation, the following: 1. Regular office hours and coverage of all City Council, Agency Board and Planning Commission meetings. Attendance at other commission, committee or negotiating meetings upon request. 2. Prepare and/or review all ordinances, resolutions and agreements of the City and the Agency. 3. Render such other legal services and advice as required and may from time to time be requested by the City Council or City Manager on any matter affecting the operation of the City and/or the Agency. 4. All litigation matters concerning the City and/or Agency. B. Retainer Services. R&T agrees that it as part of its retainer, it shall provide, through the services of M. Katherine Jenson or John Ramirez, office hours at City Hall for two days each week, inclusive of coverage of all regular City Council, Agency and Planning Commission meetings (the "Retainer Time"). It is currently anticipated that as a general rule, M. Katherine Jenson will attend Council and Agency meetings, and that Mr. Ramirez will attend the Planning Commission meetings. II. ADDITOINAL SPECIAL SERVICES. A. Litigation. The City and Agency hereby retain R&T to perform litigation services for City and Agency and the services necessary relating to threatened litigation. B. Special Municipal Services. The City and Agency hereby employ R&T to perform specialized legal services for the areas of labor, cable television, bankruptcy, and general municipal on an as needed basis. 119/015610-0002 A-1 89614.01 PM01 C. Bond Counsel. R&T agrees to perform all requested legal services as Bond Counsel to City including without limitation the following: 1. Assessment Districts. In regard to assessment proceedings pursuant to the Municipal Act of 1913 with bonds issued pursuant to the Improvement Bond Act of 1915 or the 1911 Act, City employs R&T to furnish, and R&T agrees to furnish, the following legal services: a. Attend meetings with the City staff and consultants to formulate the financing. b. Examination of the map of the assessment district, the assessment roll and diagram, the bonds, and the giving of instructions and advice in connection with the foregoing. C. Preparation of all resolutions, notices, contracts, bond forms, and other legal papers and document required in the proceedings. d. Attendance at the hearing on the assessment district and at such other City Council's meeting at which any action in the proceedings is to be taken and attendance is requested. e. Examination of the proceedings, step by step, as taken. f. Supervise the closing. g. Issuance of Contractor's legal opinion upon the validity of the proceedings and the bonds issued to represent unpaid assessments. 2. Pre -assessment Proceedings. If pre -assessment proceedings are taken, R&T will prepare all resolutions, notices, and other documents required, attend the pre -assessment hearing and prepare the resolutions, notices and other documents for the election. 3. General Obligation Bonds. In connection with the issuance of general obligation bonds, R&T agrees to draft all resolutions, notices and other documents, attend such meetings of the staff and City Council of the City as may be necessary to complete an election for the authorization of the bonds and the issuance of the bonds if authorized. R&T will work with the City staff and its consultants to determined the best method of marketing the bonds, draft all resolutions, notices and other documents for the sale of the bonds, attend such meetings of the staff and the City Council of the City as may be necessary to complete the sale of the bonds, prepare closing documents, supervise the closing and issue R&T's legal approving opinion on the bonds. 119/015610-0002 89614.01 PM01 A-2 4. Certificates of Participation. The City's joint exercise of powers will be utilized to issue certificates of participation. R&T will attend the meetings of the City Council of the City and the Board of Directors of the Authority as may be necessary in connection with the certificate of participation transaction, prepare documents necessary to lease the land or facility to be improved and the leaseback of the improved facility, the trust agreement, the bond sale documents, the certificates, the closing documents, attend and supervise the closing, and issue a legal approving opinion to the purchaser of the certificates. 5. Mello -Roos County Facilities Act of 1982-Bonds. This part relates to the formation of a Community Facilities District ("District") and the bonds to be issued in connection with that District. Such services shall include but not be limited to meetings with the City staff and its financial consultant, attendance at City Council meetings, the drafting of resolutions, notices and other documents required for the formation of the District, the special tax and bond authorization election, and for the issuance of the bonds, if determined necessary by Bond Counsel, the uncontested validation of the special tax if determined necessary by Bond Counsel, the preparation of the closing documents and the rendering of a legal opinion. 6. Redevelopment Bonds. R&T will prepare all documents for the issuance and sale of the tax increment bonds, including the resolutions for adoption by the City Council, the Agency, and if a financing authority is to be used, the resolutions to be adopted by the Authority, the trust agreement, bond sale documents, and the closing documents. R&T will supervise the closing and issue its legal approving opinion on the proceedings. 119/015610-0002 89614.01 PMOI A-3 EXHIBIT "B" SCHEDULE OF COMPENSATION I. CITY ATTORNEY AND AGENCY COUNSEL. For services rendered by M. Katherine Jenson acting as City Attorney and Agency Counsel, and John Ramirez acting as Assistant City Attorney and Assistant Agency Counsel, the City and Agency hereby agree to pay the following fees: A. Retainer Amount. 1. A flat retainer rate $12,000 per month shall be paid for all services rendered by the City Attorney/Agency Legal Counsel during the two days during which Ms. Jenson or Mr. Ramirez is located at La Quinta City Hall each week throughout the year. Initially the two days shall be Tuesdays from 10:00 a.m. to 10:00 p.m. (or the end of the Council or Planning Commission meeting) and Wednesdays from 8:30 a.m. to 2:00 p.m., subject to revision at the option of the City Manager and the City Attorney, and shall be referred to as the 'Retainer Time." B. Additional Amounts for General City Attorney Services. 1. All hours for general attorney services (in addition to the Retainer Time) shall be billed at $170 per hour for attorney services, $95 per hour for all paralegals, and $40 per hour for document clerks. II. SPECIAL SERVICES RATES. For special services rendered by R&T, the City and Agency agree to pay the following fees: A. For services rendered in connection with any litigation or threatened litigation matter as described in Section II.A. of Exhibit "A," the following fees shall apply: 1. $190 per hour for all partners. 2. $160 per hour for all associates. 3. $95 per hour for all paralegals and $40 per hour for all document clerks. B. For services rendered in connection with other special legal services, such as labor, telecommunications, redevelopment, hazardous and toxic materials, but not including bond services, the following fees shall apply: 1. $180 per hour for all partners and for Dan Slater. 2. $150 per hour for all associates. 119/015610-0002 89614.01 PM01 B-1 3. $95 per hour for all paralegals. D. Bond Counsel. For services rendered by R&T acting as Bond Counsel to City and Agency, the City and Agency hereby agrees to pay the following customary fees. One percent of the first $1,000,000 of any issuance amount, plus one-half percent of the issuance amount between $1,000,000 and $5,000,000, plus one-fourth of one percent of the issuance between $5,000,000 and $10,000,000, plus one -tenth of one percent of the amount of issuance over $10,000,000. A minimum fee of $25,000 will be charged for all bond issuances. E. Costs. All travel time shall be billed (except for conjunction with Retainer Work or Bond Counsel work) but no travel charges to the desert area (i.e., mileage or hotel) shall be charged. Charges for travel outside the Riverside or Orange County area will be subject to approval by the City Manager. No long distance telephone charges within the Orange and Riverside County areas would be billed. All other out-of-pocket charges (i.e., copying at $.19 per page, Lexis or Westlaw charges, telecopying, messenger charges) shall be charged at standard rates. F. Reimbursement Rates. For all matters for which the City or Agency is entitled to reimbursement for R&T's services from third parties, R&T's rates shall be its standard applicable rates. If the City is unable to obtain reimbursement for any reason, the City or Agency shall be credited with the differential between the above scheduled rates and the standard rates, or shall be entitled to a refund of the differential, at its or their option. 119/015610-0002 89614.01 PM01 B-2 T4ht 4:EiQut«tw COUNCIL/RDA MEETING DATE: February 20, 2001 Denial of Claim for Damages Filed by Ted Josalle, Date of Loss December 25, 2000 RECOMMENDATION: AGENDA CATEGORY: a1R3RU**S3-** [13zF CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Ted J. Josalle, with a reported date of loss of, December 25, 2000. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: A claim was filed by Ted J. Josalle, with a reported date of loss of December 25, 2000 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2). Correspondence was sent to Mr. Josalle by Carl Warren & Co. outlining their recommendation to the City. (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Ted J. Josalle, with a reported date of loss of December 25, 2000; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant. City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Ted J. Josalle Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. To Mr. Josalle 002 W FILE WITH: CITY CLERK'S OFFICE P.O. _BO$ I50-4 LA QUINTA, CAL. 92253 FORM # 1 (FRONT) CLAIM FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec 911.2.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. a This claim form must be signed on page 2 at bottom. & Attach separate sheetstif necessary, to give full details. SIGN EACH SHEET. ATTACHMENT 1 RESERVE FOR FILING STAMP CLAIM NO. RECEIVED 001 11,11 1 AV1 55 CITY Of LA QUINTA ,ITY CLERK'S OFFICE TO: [Name of city] Date of Birth of Claimant Name of Claimant On ati of Claimant h-tM v. Business Address of Ch and City and State Business Telephone Number Give address and telephone n} ber to which you desire notices or communications to be sent Claimant's Social Security No. regarding this claim: When cj'd,QAM G r IlJ Y occur? ,..� 9 Names of any city employees involved in INJURY or DAMAGE Date 1 d. `/ - Time If claim is for Equitable Indemnity, give date claimant served with the complaint: Date Where did DAMAGE or INJURY occur? Describe full, and locate on diagram gn reverse side of this sheet. Where appropriate, give street names and adPress and measurements from landnarks: 2 LL'' 1',l Describe is detail how the DAMkGE t INJORY occurred. } rred. r i Why do you claim the city is responsible? I r),l, Describe in det ' each WgRY or DAMAGE SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE 5IDE 0014 FORM #1 (BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Q 7 L��t Estimated prospective damages as far as known: Damage to property ......................... $ " t J Future expenses for medical and hospital care .... s Expenses for medical and hospital care ......... $ Future loss of earnings. ...................... s Loss of earnings ............................ $ Other prospective special damages ............ $ Special damages for ........................ $ Prospective general damages ................. $ General damages ...........................$ Total estimate prospective damages .......... $ -' Total damages incurred to date .......... .. $ C Total arpount claimed as of date of presentation of t 's claim; $ 1, Wt Was damage and/or injury investigated by Q°lice�?,a1 If so, what city? Were paramedics or ambulance called? t l"lf so, name city or buj ce If injured, state date, time, name and address of doctor of your first visit— I' WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name `� Address Name Address Name Address DOCTORS and HOSPITALS: Hospital Doctor Doctor Phone Phone Phone Address Date Hospitalized Address Date of Treatment Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehicle including North, East, South, and West; indicate place of accident by at time of accident by "A-1" and location of yourself or your vehicle at "X" and by showing house numbers or distances to street corners. the time of the accident by "B-1" and the point of impact by "X:' If City Vehicle was involved, designate by letter ' A" location of City NOTE: If diagrams below do not fit the situation, attach hereto a proper Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. - V i CURB A� X vrxl • 4RY, F , a z PARKWAY Signature of Claimant or person filing on Typed Name: Date: his behalf i ing rel nship to CI ' t: NOTE: -CLAIMS BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code Sea 72.) 005 JAGUARS ONLY, INC. 67-360 SARAH ST. CATUFMAT. CITY, CA 92234 PHONE: 760-325-7981 COMPLETE JAGUAR SERVICE AND REPAIR -JOSALLE, TED License No. 2XVK945 ROYAL LYTHUM DRIVE Mileage 127440 INDIO, CA Yr/Model 1991 SOVEREIGN -."92201 Make JAGUAR Chassis: SAJHY1748MC629456 ie 345-9595 Engine: 4.0 z EXT. Color BLACK Prod. Date Est. # 2300 BAR#:AF1333310 Labor Completed AND BALANCE 2 NEW TIRES ON USED WHEELS CHECK FOR UNDERCARRIAGE DAMAGE �NER OBSTACLE p;'FQS CHROME RIM - ---------------------------------------------------------- r4X _71-7-7 ------ I ------------------------ Parts Issued :;PART NUMBER DESCRIPTION 2.kUSED, CHROME RIM 220565RI5 TOYO ULTRA 800 TIRE ------------------------------------------------- -------------------------------------------- ------------- Date 1/4/2001 FMP TOTAL 64.00 MCI EACH TOTAL 200.00 400.00 90.00 180.00 ------------------------- ------------------------------ 1j LEFT REAR WHEEL HAS SLIGHT CHROME DAMAGE WILL GET REPLACEMENT TjkE FOR NO ADDITIONAL Original Estimate-. S 0.00 Fuel & Oil Fuel Price 0.000 Payments Type TOTAL Parts TOTAL Labor 580.00 64.00 Oil (qts) @ 2.950 0.000 No. TOTAL Fuel &- Oil 0.00 17- 0 Trans.(qts) @ 2500 0.000 Amount TOTAL Sublet Labor 0.00 0 Coolant (gal) @ 12.500 0.000 Date TOTAL Other 0.00 ti Grease 0.00 By Misc. Shop Parts 0.00 Hazardous Waste 0.00 SUBTOTAL 644.00 TAX 43.50 TOTAL Fuel & Oil 0.00 TOTAL DUE** S 697.50 SIGNATURE ACKNOWLEDGES RECEIPT OF VEHICLE X THANK YOU FOR ALLOWING US TO SERVE YOU. Received: 11/16/00 5:36PM; -> RisKMgmt-00.0tR1verJetFax M930e; Page 2 11/16/2000 17:28 909-955-4653 FLEET SERVICES PAGE 02/04 NOV. 8.2000 12:53PM FLEET SERVICE -- ;;-�+•� NO.051 P.2i14 rp„•.� , MARTIN'S BODY SHOP 81837 Oleander Ave. #44 1 INDIO, CALIFORNIA 92201 MY 6' Moo :•�. ,gip. �: :r ., ,, � ... �"c��c•t.�• • 'tit ,a:.::' „ • a�u No. 0001ACiEP AwAvAsTon r rr�l•.i1;� '�'" .r OP.3CFGPTION t Z. A. ;, I�j '�'---mow.— •---.+.....--�_�-.....-._ ' . ,l'Al Ali,;' I��a..ti�.\} —_ _ �. �� ,— . . ;ti" .. `�/•1 •.ih rt'�'y� �: i.:r ,..ter_.. .. .. •' �i •''ff e' ',;; ;= - �••;.•.',_�...�,_,.. . ' ...--•---•--•— • . —TOTALS •,�� ••j• .J ,'' 1 e to bq*.jn' our -inspection and does not w" dr,lal�r whfo may be required slier the TOTAL PARTS ' ...... '� $ L. ,,;.,$'' E•' &gstdnejtS worn or damaged parts are $ TOTAL LABOR • ttigl b6 cy140( on the (Irst inspection, %% 1 is"d� ve RRrtc `e not guaranteed. Guu+ations TOTAL REFINIS �4R& �...$ ,._. arr� Cul}'h. pr+d su�j®cl to change, 1 Y rTOTAL SUSLET � ✓i AI . R PAR, quiare hereby autho ►zed to Y e TAX ............ /.. .... S % �I AL ..... TOT '► .G� �f ATTACHMENT 2 6 JAN 1 2001; s 3 Lt1 nJIN-A ►TY hflnr�A�ECt S CE°T GOVERNMENTAL ENTITY PRELIMINARY REPORT TO: Carl Warre�&pany DATE: 01/29/01 750 The Ci rive, Suite 400 CLAIMANT: Ted J. Josalle ange, CA 92868 FILE NO: S 109157 DBK D/EVENT: 12/25/00 FILING DATE: 01/10/01 SIX MOS.: Yes PRINCIPAL/CITY: CJPIA/City of La Quinta. RECOMMENDED ACTION ON CLAIM: Claim Rejection. FACTS: The claimant alleges damage to his vehicle that resulted when he drove over a pothole on a City roadway. The City advised there was no notice of the condition prior to the claim by this individual. POSSIBLE CO-DEFENDANTS: None. EVALUATION: Doubtful liability, the City did not have notice of the condition. RESERVES TYPE OF CLAIM AMOUNT 1. Ted J. Josalle LPD $700 00 COMMENT/WORK TO BE COMPLETED: Diary copy of rejection, from the City. Our further report will follow shortly. Very truly yours, CARL WARREN & COMPANY Yorah Been cc: City of La Quinta, Attn. John Ruiz cc: CJPIA - Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS �1 750 The City Drive . Ste 400. Orange, CA 92868 9 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 ATTACHMENT 3 Ted J. Josalle" 44-3 5 8 Ro"yal Lythum Drive Indi@0,'C A 92201 RE: Principal Member City Date of Incident Claimant Our File Dear Mr. Josalle: January 29, 2001 CJPIA La Quinta 12/25/00 Ted J. Josalle S 109157 DBK As claim administrators for the self -insured City of La Quinta we have made a careful examination of the circumstances surrounding the captioned occurrence. The city maintains the roads on a maintenance program, which is all that is, required of them. They also conduct corrective maintenance when notified of problems. This action does not, however, make the city responsible for your damage. It is cost prohibitive and impractical to expect city crews to anticipate every possible condition that may cause damage. Cities are, therefore, insulated from responsibility resulting from conditions of which they have no knowledge or notice. Normally, insurance companies sell coverage whereby persons can insure themselves against damage resulting from an occurrence such as this. If you have not already done so, you may want to consider submitting your claim to your insurance company if you purchased such coverage. The letter does not affect the notice that will be sent to you by the City of La Quinta regarding the disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been cc: City of La Quinta cc: CJPIA CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Ste 400. Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 Phone: (714) 740-7999. (800) 572-6900 . Fax: (714) 740-7992 Tjht 4 4 Q" COUNCIL/RDA MEETING DATE: February 15, 2000 Consideration of an Appointment of Two City Council Members to Serve on the Civic Center Art Purchase Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appoint two City Council Members to serve on the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival; and authorize spending up to 10% over the $7,500 amount budgeted, if needed; and appropriate funds. FISCAL IMPLICATIONS: The sum of $7,500 has been budgeted in the Civic Center Art Purchase Account #101-101-703-899. Authorization to spend up to 10% over the $7,500 available would allow Committee Members discretion in selecting art work that is just above the actual budgeted amount. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since 1989, the City has been selecting art work from the La Quinta Arts Festival (Festival) to be displayed at City Hall. Two City Council Members in conjunction with two Members of the Cultural Arts Commission will view the art work at the Festival, which will be held March 15-18, 2001, for consideration of art purchases for City Hall. Historically, the Civic Center Art Purchase Committee has met the first day of the Festival, selected a piece of artwork for the Civic Center, and the art work has been delivered to City Hall after the Festival. The following City Council members have participated on the Civic Center Art Purchase Committee: 2000 Mayor Pena and Council Member Henderson 1999 Council Members Adolph and Sniff 1998 Mayor Pena and Mayor Pro Tern Henderson 1997 Council Members Adolph and Sniff 1996 Council Members Adolph and Henderson 1995 Council Members Cathcart and Perkins 1994 Mayor Pena and Council Member Sniff The Cultural Arts Commission selected two representatives at their February 8, 2001, meeting to participate on this year's Civic Center Art Purchase Committee. The two Cultural Arts Commissioners are Elaine Reynolds and Rosita Shamis. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint two City Council members to serve on the Civic Center Art Purchase Committee to'select Civic Center Art during the La Quinta Arts Festival, and authorize spending up to 10% over the $7,500 amount budgeted, if needed, and appropriate funds; or 2. Do not participate in this year's selection of art work for City Hall; or 3. Provide staff with alternative direction. 14 submitted, Dodie Horvit ommunity Services Director Approved for submission by: Thomas P. Genovese, City Manager S:\Community Services\CCReports\CC.095.Civic Center Art Purchase Committee.wpd 0 0 2 T4ht 4 46 Q" AGENDA CATEGORY: BUSINESS SESSION: I COUNCIL/RDA MEETING DATE: February 20, 2001 CONSENT CALENDAR: Consideration of an Appointment to the Chamber of Commerce Information Exchange Committee Bi- Monthly Workshops RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Since the City Council has been attending the Chamber Workshops, they have rotated the responsibility of Council attendance every three months. At the Council meeting of September 19, 2000, Council Member Adolph was appointed. Prior to this, Council Member Henderson, Mayor Pro Tern Sniff, Mayor Pena, and Council Member Perkins each served, respectively. In order to continue this policy, a new Council representative should be appointed at this time. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint a new Council Member as a representative to the Chamber of Commerce Information Exchange Committee Workshop; or G:\WPDOCS\ccjh-Chamber Rep.wpd 2. Do not appoint a Council Member representative; or 3. Reappoint Council Member Adolph; or 4. Continue this for further consideration; or 5. Provide staff with alternative direction. Respectfully supmitted, Herr jan munity Development Director Approved for submission by: Thomas P. Genovese, City Manager GAWPDOCS\ccih-Chamber ReD.WDd BUSINESS SESSION ITEM: 3 ORDINANCE NO. 352 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REZONING CERTAIN PROPERTIES FROM LOW DENSITY TO VILLAGE COMMERCIAL (VC) ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE, SOUTH OF CALLE TAMPICO CASE NO.: CHANGE OF ZONE 2000- 096 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. AND THE CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did, on the 2"a day of January, 2001 hold a Public Hearing and continued said hearing with a duly - noticed Public Hearing to the 6t�' day of February to consider the request of Chapman Golf Development, L. L.C. and the City of La Quinta for a Change of Zone as shown on Exhibit A., and more particularly described as: 770-190-001, 770-181-002, 770-181-003, 770-181-004, 773-065-012, 773-065-13, 773-065-025, 773-065-024, 773-065-022, 773-065-021, AND 773-065-020 and; WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23`d day of January, 2001 hold a duly -noticed Public Hearing and to consider the request of Chapman Golf Development, L. L.C. for a Change of Zone as shown on Exhibit A. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts and reasons to justify the recommendation for approval of said Zone Change. 1 . This Zone Change is consistent the General Plan being amended, in that the zone change category proposed is consistent with those goals, objectives, and policies in the General Plan. 2. The Zoning Change is suitable and appropriate for the property involved because it is an extension of the existing Village Commercial District. 3. The new land use designation is compatible with the similar designations within the City because the property is accessible from an arterial street . Ordinance No. 352 Change of Zone 2000-096 February 6, 2001 Page 2 4. This Zone Change will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land uses will require Planning Commission review and approval of development plans, which will ensure adequate conditions of approval. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION I. The Official Zoning Map for the City of La Quinta is hereby amended for those areas shown on Exhibit "A" attached hereto and made a part of this Ordinance. SECTION II. ENVIRONMENTAL. Said Zoning Change request determination is that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary pursuant to Public Resources Code 15162 from the Guidelines for implementation for the California Environmental Quality Act. SECTION III. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION IV. POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED at a regular meeting this 201h day of February, 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Ordinance No. 352 Change of Zone 2000-096 February 6, 2001 Page 3 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California oCLON y O N O m V 0 L . � a-n d m T4'y,4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 20, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of Enhanced Fire and Emergency Medical Services and Lighting and Landscape Services PUBLIC HEARING: RECOMMENDATION: Provide staff with direction regarding the desired levels of fire and emergency medical services, and preferred funding sources for any proposed enhancements. Provide staff with direction regarding the funding sources for the City Lighting and Landscape Maintenance costs. FISCAL IMPLICATIONS: Fire and Emergency Medical Services Currently the County provides a basic level of fire service within the City. There is no contract between the parties for the service. Costs to provide the service are funded through Redevelopment Pass Through and Structural Fire Tax monies. In the Fiscal Year 00/01 those funds are estimated to exceed the cost of services by approximately $294,532. The County has requested that the City enter into a contract for services. In turn, the County would credit 100 percent of the Structural Fire Tax funds and all but the first $188,000 of the Redevelopment Pass Thru funds towards fire services in the City. Based on the figures for Fiscal Year 2000/01, the table below identifies the funding for services. Structural Fire Tax $ 381,093 RDA Pass Thru $1,253,998 Less hold back $ 188,000 Total City Credit $1,447,091 Cost of service $1,340,559 Net surplus to City $ 106,532 The surplus could be used to increase levels of service, to offset future service costs, or be accumulated for future capital improvements. The County would not reimburse the City with cash for any surplus funding. Attachment 1 depicts alternate levels of service, and the costs associated with each level 'of service, and the amount of (surplus) or deficit that would result after the credit described above has been applied. The options range from a surplus of $106, 532 to a deficit of $1,613,331 depending upon the level of service chosen. Lighting and Landscape Maintenance In preparing the FY 00/01 Lighting and Landscape Report, staff identified $1,525,360 in total costs for maintaining the City landscaping and lighting maintenance. Of this amount , $1,137,308 was eligible for inclusion in Lighting and Landscape District 89-1 and $388,052 was not eligible. The $388,052 of ineligible projects, which is funded by the General Fund and not included in the Lighting and Landscape funding, includes maintaining the Sports Complex, park sites, Civic and Senior Center sites and entrance monuments. Since the passage of Proposition 218 by the voters, the City of La Quinta has maintained the Equivalent Dwelling Unit (EDU) for Lighting and Landscape District 89-1 at $35.60 and collected $773,675 in FY 00/01. Therefore, of the $1,1 37,308 identified as eligible, only $773,675 was collected. The General Fund paid the $363,633 difference. In summary, for FY 00/01, of the $1,525,360 of Lighting and Landscape Maintenance costs, $773,675 (51 %) was paid for by the Lighting and Landscape District and $751,685 was paid for by the General Fund (49%). In the near future additional lighting and landscape projects such as the Civic Center Complex, Cove Oasis, 18-acre park site north of the High School, and landscape medians will be constructed. There may be special powers granted to Charter Cities. M-ATIC1111CUUMPKA• At the May 16, 2000 Council meeting, the Council directed staff to bring the issue of a possible increase in the Lighting and Landscape assessment back for consideration in January 2001. 002 Additionally, the City has been discussing fire services with the County of Riverside. This discussion has included fire service levels, emergency medical service and the potential need for an additional station. Finally, staff has had preliminary discussions with legal counsel regarding general taxes and benefit assessments to ascertain some of the methods available for such funding mechanisms. The purpose of this report is to initiate discussion of the various issues relating to Fire Services, the Lighting and Landscape District and preliminary legal aspects of potential funding mechanisms. As the City Council is aware, the Resource Allocation Plan (RAP) indicates a projected shortfall of $ $1,416,411 beginning in FY 2001-02. The implementation of enhanced services for Fire Protection , Emergency Services, and/or Lighting and Landscaping will have to be borne by the General Fund unless alternative funding sources such as general taxes, special taxes, or benefit assessments are implemented. Fire and Emergency Medical Services Currently, County Fire operates similarly to a Special District within the City. They utilize structural fire taxes and redevelopment pass through funding to support their operations. The Fire Department currently receives no funding directly from the City, nor is it under contract to provide services to the City. Any funds in excess of the cost to provide the service are retained by the County, as depicted in scenario number 1 of Attachment 1. The County currently provides the same level of basic fire service within the City as it does within the unincorporated areas of the County. This service level includes two persons on each engine. The County has committed to incrementally increasing the standard staffing to three on an engine at all County stations over the next six years. There are two fire stations in La Quinta, Station 32 in the Cove area, and Station 70 at PGA West. Northern portions of the City are served by stations in Indio and Indian Wells. Emergency Medical Service American Medical Response (AMR), which is under contract with the County Emergency Medical Services Agency (EMS), has the exclusive right to provide advanced life support ambulance transport service in La Quinta. This exclusivity would even preclude the City from creating its own ambulance transport service through a City or contract fire department. AMR currently serves the cities of La Quinta, Palm Springs, Desert Hot Springs, and the unincorporated areas of the County. AMR averages around fifty calls per month 003 in La Quinta. The patient is billed directly for the ambulance service. The contract mandates that AMR arrive on the scene of an incident within ten minutes of being dispatched or be subject to monetary fines (in some rural unincorporated areas longer response times are allowed). It is also required to meet the mandated response time in 90% of the calls or additional penalties are levied. It is important to note that the entire Valley is treated as one zone for the purposes of calculating the 90% compliance criteria. As a result, AMR has continually been able to meet the 90% threshold on a zonal basis, while La Quinta has realized a slightly lesser level of service (approximately 80-85% on time service). Under discussion is a method by which victims could receive emergency paramedic care within a shorter time frame (i.e. within five minutes of dispatch). One proposal is to staff the engines with a firefighter/paramedic. This would allow treatment to be initiated if the engine arrived on scene before AMR. It also increases the firefighting capability of the unit. One drawback to this configuration is that when the engine responds outside the City limits, the firefighter/paramedic goes with the engine. A second option is the establishment of an "assessment squad(s)" which would be staffed by a paramedic team (or individual) capable of providing advanced life support services. The unit would respond and treat victims but would not provide transport to the hospital. This would allow the assessment unit(s) to stay exclusively within the City's boundaries. The assessment unit(s) would be in addition to the AMR ambulance system currently in place. AMR would still be required to have a transport ambulance at the scene of an incident within ten minutes of dispatch or be subject to monetary fines per the contract. Staffing for the assessment unit can be obtained from two possible sources. One source is AMR which will provide the unit staffed with one paramedic, twenty four hours a day, seven days a week for approximately $289,000 per year. The other source for providing staffing for an assessment unit is the County Fire Department, which contracts with the California Department of Forestry for fire and medical services. The cost for one assessment unit is $445,060 and is included as scenario number 3 in Attachment 1. This scenario provides for two firefighter/ paramedics twenty four hours a day, seven days a week. Included as Attachment 2 (as provided by the County Fire Department) are some of the advantages and disadvantages of utilizing a paramedic assessment squad. Future Fire Station The City Council has previously discussed this issue in conjunction with the design of the Community Park at Westward Ho and Adams and has eliminated the park site as a potential location for a station to serve the northern portion of the City. The issue of the exact location and type of fire station to serve the northern portion of the City will be brought before the City Council at a future meeting. The estimated cost 004 for a new station is $2,029,220 (including the cost of an engine) as indicated in Attachment 3 and based on a recently completed "urban" station similar to the Del Webb. Sun City facility. Costs for a "heavy urban" station which would house an engine and a truck company are estimated at $2.3 million. This figure was used for scenarios 5 through 8 in Attachment 1. This figure includes the larger building and the engine. It does not include the cost of a ladder truck which is estimated at $700,000. County Fire has indicated that it is possible that adjacent jurisdictions may participate in the costs of providing a truck company at our future north end station since the location would allow the truck company to serve parts of Indian Wells, Indio and Bermuda Dunes. To date, staff has not discussed this issue with these other jurisdictions. For purposes of today's discussion it is sufficient to give staff direction as to the need for an additional station as it relates to the desired level of fire and emergency medical service, as well as preferred funding sources for construction. Possible Funding Sources Fire Station Construction Appendix B of the developer impact fee report dated May 1999, which was not adopted, contained costs for the North Area Station ($1,750,000) and Village Cove Area Station (footnote 1) ($682,500) and has been included as Attachment 4. This fee could be updated and imposed upon new development to pay for the costs of these facilities. It would take a number of years to collect the funds necessary to construct the facilities on a pay as you go basis. To expedite the construction, the City may have to consider loans or advances from other funding sources, if available. On -Going Operations Staff has prepared a City by City Fee Analysis of Coachella Valley Cities and how much is charged for Fire Services, which can be found in Attachment 6. The Cities of Rancho Mirage ($73.66 Levy Rate (LR) - Total amount - $888,391) , Palm Desert ($48 LR - Total Amount - $1,436,336) and Indian Wells ($120 LR - Total Amount - $490, 815) have a Fire Assessment Tax in place to fund a portion of their Fire Service costs. The other portions come from their Redevelopment Agency Pass Through to the County and General Fund. As mentioned previously, the Fire Department has presented the City various scenarios for Fire and Emergency Services that range up to the additional funding need of $1.6 million. Footnote 1 Costs associated with a 3,500 square foot addition to the existing station 005 Lighting and Landscape District Staff has included as Attachment 5, the Background and Overview Section from the Preliminary FY 00/01 Lighting and Landscape Report which outlines the impacts that Proposition 218 has placed upon the Lighting and Landscape District - i.e. requiring the $751,685 General Fund contribution . Staff has prepared a City by City Analysis of Coachella Valley Cities to illustrate how much is charged for Lighting & Landscaping which can be found in Attachment 6. As the chart illustrates, the lighting and landscaping rates vary significantly from District to District based upon how they were formed and the level of service. Most Cities in the Coachella Valley have some form of a Lighting and Landscape District(s) in place. Some Cities, such as La Quinta have a City wide rate while others have many narrowly defined zones. The City of Rancho Mirage also has a Special Park Tax ($18.96 Levy Rate (LR) - Total amount - $299,585). Possible Funding Mechanisms Rutan & Tucker has listed the various funding mechanisms such as General Taxes, Special Taxes and Benefit Assessments in Attachment 7. This chart provides information regarding the election procedures, votes required and other comments. Depending on the direction of the City Council relating to the above referenced discussion, the City staff would complete additional analysis and study including but not limited to: (1) additional details regarding the process(es) for implementation of funding mechanisms; (2) analysis of funding amounts required for the desired levels of services; (3) timing for the implementation of services and/or funding mechanisms; and, (4) information regarding consultant services/contractors required for implementation of services and/or funding mechanisms. 006 kly su mittalc ner, Finance Director Approved for submission b Thomas P. Genovese, City Manager Attachments: 1 . Cost Breakdown for various service levels 2. Pros and Cons of providing a paramedic assessment squad 3. Cost breakdown for fire station construction 4. Appendix B DMG Fee Study 5. Preliminary FY 00/01 Lighting and Landscape Staff Report 6. City by City Fee Analysis 7. Rutan & Tucker Legal Analysis 007 LA QUINTA STAFFING LEVEL ATTACHMENT 1 FISCAL YEAR 2000/2001 - 2 PERSON ENGINE CO. Estimated cost of alternative staffing scenarios for the City Manager. STRUCTURAL FIRE TAXES 381,093 REDEVELOPMENT PASS THRU FUNDS 1,253,998 TOTAL TAX FUNDING 1,635,091 Less No -Low Offset to County -188,000 Funding Avialable for Tax Credit 1,447,091 SERVICE DELIVERY 1 - CAPT. Startup Cost Ongoing cost COSTS 1.6 - ENG. 3.0 - FF Il,s 3.0 - FF II Medic TOTAL 1 2 stations/2.0 staff STA. #32 253,948 214,824 201,508 670,279 STA. #70 253,948 214,824 201,508 670,279 TOTAL COST 1,340,559 • LA QUINTA TAX CREDIT (1,447,091) BALANCE DUE COUNTY (106,532) 2 2 stations/3.0 staff w/medic STA. #32 253,948 214,824 201,508 216,987 887,266 35,000 10,000 STA. #70 253,948 214,824 201,508 216,987 887,266 35,000 10,000 TOTAL COST 1,774,533 70,000 20,000 * LA QUINTA TAX CREDIT (1,447,091) BALANCE DUE COUNTY 327,442 1.0 - FAE Medic 5.0 - FF II Medic 3 2 stations/2.0 staff w/2.0 medic squad STA. #32 253,948 214,824 201,508 445,060 1,115,339 87,000 15,000 STA. #70 253,948 214,824 201,508 670,279 TOTAL COST 1,785,619 87,000 15,000 LA QUINTA TAX CREDIT (1,447,091) BALANCE DUE COUNTY 338,528 4 2 stations/3.0 staff w/2.0 medic squad STA. #32 253,948 214,824 STA. #70 253,948 214,824 TOTAL COST ' LA QUINTA TAX CREDIT BALANCE DUE COUNTY 1.0 - FAE Medic 6.0 - FF II,s 5.0 - FF II Medic 403,016 445,060 1,316,847 87,000 15,000 403,016 871,787 2,188,635 87,000 15,000 (1,447,091) 741,544 009 LA QUINTA STAFFING LEVEL FISCAL YEAR 200012001 - 2 PERSON ENGINE CO. Estimated cost of altemative staffing scenarios for the City Manager. STRUCTURAL FIRE TAXES 381,093 REDEVELOPMENT PASS THRU FUNDS 1,253,998 TOTAL TAX FUNDING 1,635,091 Less No -Low Offset to County -188,000 Funding Avialable for Tax Credit 1,447.091 SERVICE DELIVERY 1 - CAPT. COSTS 1.6 - ENG. 53 STA. #32 253,948 214,824 STA. #70 253,948 214,824 STA. # 253,948 214,824 TOTAL COST ' LA QUINTA TAX CREDIT BALANCE DUE COUNTY air;7, � _ � _^�c`-p STA. #32 253,948 214,824 STA. #70 253,948 214,824 STA. # 253,948 214,824 TOTAL COST ' LA QUINTA TAX CREDIT BALANCE DUE COUNTY STA. #32 253,948 214,824 STA. #70 253,948 214,824 STA # 253,948 214,824 TOTAL COST ' LA QUINTA TAX CREDIT BALANCE DUE COUNTY 83 ttfafiians +vt�0ua#d STA. #32 253.948 214,824 STA. #70 253,948 214,824 STA. # 253,948 214,824 TOTAL COST ' LA QUINTA TAX CREDIT BALANCE DUE COUNTY Startup Cost Ongoing cost 3.0 - FF Il,s 3.0 - FF II Medic TOTAL 201,508 670,279 201.508 670,279 201,508 670,279 2,300,000 2,010,838 2,300,000 (1,447,091) 563,747 3.0 - FF II Medic 201,508 216,987 201.508 216,987 201,508 216,987 1.0 - FAE Medic 5.0 - FF II Medic 201,508 445,060 201,508 201,508 887,266 887.266 887,266 2,661,799 (1,447,091) 1,214,708 30,000 30,000 2,330,000 2,390,000 1,115,339 87,000 670,279 670,279 2,300,000 2,455,898 2,387,000 (1,447,091) 1,008,807 1.0 - FAE Medic 6.0 - FF II's 5.0 - FF 11 Medic 403,016 445,060 1.316,847 87,000 403,016 871.787 403,016 871,787 2,300,000 3,060,422 2,387,000 (1,447,091) 1,613,331 10,000 10,000 10,000 30,000 15,000 15,000 15,000 15,000 010 Paramedic Squads Proposal November 23, 1999 PROS: ATTACHMENT 2 ■ Provides for rapid response of firefighter paramedics with independent transportation. ■ Smaller response vehicle allows for easier maneuvering in congested traffic conditions. ■ Paramedic squad could be restricted to within city response. ■ Provides additional fire department personnel for emergency incidents. ■ Provides adequate paramedic staffing. • Provides additional fire department personnel for fire inspections, fire prevention/education, and public relations programs. ■ Provides a greater level of EMS assessment/intervention than presently exists. ■ Could be implemented in a reasonable timeframe. ■ Provides for greater availability of firefighter/paramedics over proposals with FF-II/PM's assigned to fire engines. More versatile. ■ Would provide a minimum of one (1) paramedic operation in the event one paramedic has to accompany a patent to a hospital. The second FF-ll/PM could keep the squad operational and in service for additional responses if the need arose. CONS ■ Emergency response volume for one squad unit may become overwhelming as incident demands increase providing squad is sent to every EMS incident in the city. ■ Additional funding needed for fire service budget. ■ May duplicate ALS response in portions of the City where La Quinta assigned ALS ambulances may arrive prior to the squad. ■ One squad will not be able to cover each EMS response need especially during multiple and simultaneous call situations. ■ May expose the City to a higher level of liability relating to medical malpractice. Ott 10/10/2000 ATTACHMENT 3 Project Name: North La Quinta ARCHITECT: STK STATION DESIGN: Lakeland Village (Urban) FACILITY BUDGET: 1,729,220 FIRE APPARATUS BUDGET: 300,000 TOTAL PROJECT BUDGET: 2,029,220 FACILITY: SQ. FT. 6,120 @ $194 CONSTRUCTION COST 1,187,280 CMU Walls 41,820 construction cost 1,229,100 ARCHITECT'S FEE 6.50% 79,892 CONTINGENCY 10% 122,910 LAND COST 0 0 STREET, CURBS & GUTTERS 127,078 SOILS INVESTIG/COMPACTION 4,500 CONCRETE/SOILS TESTING 10,000 TOPO SURVEY 3,000 OTHER ARCHITECT 17,500 UTILITY FEES 12,740 WATER DISTRICT FEES 41,500 LANDSCAPING 12,000 OFFICE FURNITURE 5,000 KITCHEN/TV ROOM FURN 8,000 STATION COMPLIMENT 12,500 COMM/TELEPHONE SYSTEM 10,000 COMPUTER SYSTEM 3,500 MISCELLANEOUS (Demolition) 20,000 COUNTY PERMITS/FEES 10,000 TOTAL 1,729,220 2029-280-420-2-2158 (HOUSEHOLD FURNISHINGS) 8,000 2029-280-420-2-2312 (MAINTENANCE/GROUNDS) 32,000 2029-280-420-2-2465 (OFF. EUIP-NONFIXED ASSET) 18,500 2029-280-420-2-2541 (PROF. SERVICES - OTHER) 114,892 2029-280-420-2-2957 (UTILITIES) 54,240 2029-280-420-3-3829 (INTERFND EXP-PLAN&ENG SVCS) 10,000 2029-280-420-4-4101 (BUILDINGS) 1,479,088 1001-280-421-2-2289 (MAINT - FIRE SYSTEMS) 12,500 1001-280-421-4-4265 (Vehicles - Fire Trucks) 300,000 TOTAL 2,029,220 012 ATTACHMENT 4 FIRE PROTECTION IMPACT FEES 013 City of La Quinta - Development Impact Fee Study APPENDIX B FIRE PROTECTION FACILITIES IMPACT FEES This appendix addresses impact fees for fire protection facilities required to serve future develop- ment in La Quinta. Fire protection in La Quinta is the responsibility of the Riverside County Fire Department, and is contracted to the California Department of Forestry. Two fire stations exist in La Quinta at present. Another station will be required to serve development in the north- ern portion of the City, and one existing station needs to be expanded because it is too small to meet future urban fire protection needs. A. SERVICE AREA AND TIME FRAME Although individual fire stations have specific service areas where they are designated to provide the first response to emergency calls, all fire protection facilities operate as part of an integrated citywide system. The resources of the entire system are needed to provide adequate fire protec- tion in any part of the City. Thus, it makes sense to treat the entire City as a single service area for purposes of calculating fire protection impact fees. That approach is further supported by the fact that calculating separate impact fees for individual fire station service areas may well impose significantly different charges on similar development projects in different parts of the City for essentially the same level of service. This analysis will allocate costs for fire protection facilities city-wide, so that the impact fees for a particular type of development project would be the same, regardless of its location in the study area. The time frame for this analysis is from the present through buildout of all development contem- plated in the General Plan. B. LEVEL OF SERVICE Level of service for fire protection is typically defined in terms of maximum response times. Re- sponse times, in turn, depend largely on the maximum distance that must be traveled in respond- ing to an emergency call, and that distance is determined by the size of the area covered by a particular fire station. For purposes of this analysis, level of service must be translated into May, 1999 DMG-MAMMUS Page B-1 014 City of La Quinta - Development Impact Fee Study facility needs. The number of fire stations needed to serve an area with acceptable response times is typically determined by an analysis of specific conditions within the area served. The number of fire stations needed to serve La Quinta at buildout has been detemined by the City, and will be used as the basis for the impact fee analysis. C. DEMAND VARIABLE In order to calculate impact fees, it is necessary to specify formulas that quantify the relationship between development and the need for facilities. In those formulas, demand variables are used to represent the effect of various types of development on the need for a particular type of facil- ity. Demand variables are measurable attributes of development which drive, or correlate with, the need for facilities. As indicated in the level -of -service discussion, above, the most important factor in determining how many fire stations are required to serve an area, given a certain re- sponse time standard, is the size of the area served. For that reason, developed acreage will be used as the demand variable for allocating fire station costs. Table B-1 Developed Acreage (Excluding Public Facilities) .{;, :ttr,. ,v. ';:ti{•.. ',:} :}'4: ysr,. L•`.`Y4'�:f. ••• < `'•��i•',�if •£ �, '4 .}�';:�;••�' •.. ::;k• .{+�:ti'•:}: ,,,�.,}{,'r,' .•ti}•, nL •'ti•:rJ,`.�}r .xy • hi'•C`�,.t }'+M�;•,}Mr: 1:.; r,$.' Residential, Single Family Detached "t:}}:4,::n:: •'; \•: 4.�;: :%}}::}ti: :'�!l+T!' . •'t•'•"i}, S i`.•` ♦ •?••: .v• •' -}�v+:1'�:Y.{::E,n y.4:it iiK:{�•'•:+:{titijti::�•:::}i4,:. <:•. 5�... ...k:$,L:}•.�}v: •'.�`,}j •. �vt�rYE!}Y}�� ,.. f ;'t�x•,'•k ,L ��3R•.,•.!..' ;� y :: ;h: ;.' t.4.•{.• ♦4 tiC ry fr. t}f:.; 4iG� + y'.,+4.•'�:{�yt,'. '�'•�� F•'•: :}• ; '�{•iA 4,158 6,085 1,927 Residential, Single Family Attached 526 1,342 1,868 Residential, Multi-family/Other 72 281 353 Office (Including Hospitals) 12 29 41 General Commercial 97 708 805 Tourist Commercial 65 185 250 Golf Courses (5% of total acreage) 98 86 184 Total 2,797 6,789 9,586 I See Table 2-1. 2 See Table 2-2 3 See Table 2-3. If all future developed acreage were included in the cost allocation formula, a portion of the cost for fire station facilities would be allocated to parks, schools, and other public facilities. May, 1999 DMG-MAMMAS Page B-2 015 City of La Quinta - Development Impact Fee Study However, since those public facilities will be constructed to serve future private development, their fire protection needs are also attributable, though indirectly, to future private development. To reflect that reality, the future acreage devoted to those uses will not be included in the cost al- location, which means that none of the costs for added fire station facilities will be allocated to those uses. In the case of golf courses, only the portion of course acreage devoted to the club- house and related facilities will be considered developed for purposes of this analysis. The City estimates that portion to be 5% of total acreage. See Table B-1 on the previous page for a break- down of developed acreages used in this section. D. FACILITY NEEDS AND COST ALLOCATION Two fire stations operate in the City of La Quinta, at present. One city -owned station was paid for by a major developer. The other station, owned by Riverside County, is functionally inade- quate to serve the added development expected in La Quinta, and will need to be expanded or re- placed in the future. For purposes of this analysis, we will assume the stations will be expanded. Based on running distance and projected response times, the City also plans for one additional fire station to serve the northern portion of the City. Thus, one additional fire station and an ex- pansion of the existing County -owned fire station, will be required to provide adequate coverage for the City at buildout. The existing County -owned station is 5,000 square feet in size. Accord- ing to Riverside County Fire Department standards, it should be 8,500 square feet. The costs used in calculating impact fees will include the cost of a 3,500 square foot expansion. As indicated previously, the demand variable to be used in allocating civic center costs is devel- oped acreage, excluding acreage devoted to schools, parks, and other public facilities. Table B-1 tabulates developed acreage for future development, using data from Section 2. In this analysis, the cost of future fire protection facilities are being allocated to future development. Typically, we would prefer to allocate the cost of all existing and future facilities to all existing and future development to ensure that both existing and future development are being treated equitably. In May, 1999 DMG-MAXIMUS Page B-3 016 City of La Quinta - Development Impact Fee Study this case however, that method would result in 22% higher impact fees, and ultimately could bring in more revenue than is needed to construct the needed future facilities. Table B-2 Future Fire Station Costs •. 4 : •::: {:•; 4.};i:?L.$L•::' ti:; •iy}rtir .... • •.L • ylx,�.. ...;L:+.v:'.?tiQY,.• ]::0..:5: �. 'h}'y},: •.:� � a_,f:;.... �•�Ury :6' � •�4' '}�`'••�' {�;•.: ��. v �� `L'/p4.}�{�'�::Ln}+'•{:•k::kl•:. {:•.� S'• .:S��y.'��:}v�'t'v� , P;. �" .�'S'}::. {,, ''1, �;, y' � ,.`24`•;l��iii�iiYl ., :: '• Y7'i; i✓.;}:� North Area Station 1,750,000 t Village/Cove Area Station 682,500 Z Total $2,432,500 6,789 $35830 I Estimated cost includes land, site development, construction and design. Costs in current dollars. 2 Estimated cost of addition = 3,500 sq. ft. x $195.00 per sq.ft. for design, construction and site development. Costs in current dollars. 3 See Table 2-2. E. IMPACT FEES In Table B-2, the estimated cost for future fire stations is divided by the total acreage available for future development. The resulting cost per developed acre is the basis for establishing impact fees for fire protection facilities. Table B-3 converts the cost per acre intoa fee per unit of development. Table B-3 Standardized Impact Fees - Fire Protection Facilities y: ,yj� �a.,�0 C.F:f .:: :<•}}r� •ham :•,•,},;{,;;.{;::� `:?.},;"• �:•3:°•'{}.';.'+,`. }.;rn' :•}:,:.}}: :• ,,ry.}•'k.;.•\: $;•'S•}:'•i •+JF'• L•'v{:'+�•.:M1} L Yh v'i• r� : C',L}„ ,!1.1'k :ti•:v,+.� ^.:' zf •�� ,} :.�Lr•::::.�: ;}u+;'•• �C' tfi;2?•{?r,.}}}]>:•]•.: ••:; �} n••.:•:M•:i' 1LRi1�::::;:;}: •. :�6.]}•. •.;v:{•�{: r: ..; n ': :{;�{:�.:.:. .N.N.;.::: ,,,,.^${'' •: • •><{�:>•}{{L.� : � 7.,}s\fiY•• ,.f:,�:;:s4 ri : {; iti�ti•:i7.#++5':i?]�4:•:�$}•:•::,:{?i7:;S'}ev .;.x: 1{{{•+{?' 0.30 ��yy \8 }{ti v{k; �k' >f':::�:�s • � v:<xfr�:::..�.:�;�•;;•...: :;!:,.}; :,}:,.+:,¢:�{}}} ]r.,fi},Lh. •rn: •{. rr •.,+{];.:..: •S ••{••;,..v•.,.; $358.30 •�{ r• :R�l •' .}r . . f:;>:` <' �n?'�s`� ::•'. ; r'�N.;• �•..y.;y .y; L�n. ;;.; ru��.�,.�y.k •. .,.'•�;�.T:14%�`7 � .11iRlY�. •::: • v {S:i'.. $107 Residential SFD DU Residential SFA DU 0.24 $358.30 $86 Residential WO DU 0.09 $358.30 $32 office/Hospital KSF 0.18 $358.30 $64 General Commercial KSF 0.10 $358.30 $36 Tourist Commercial Room 0.13 $358.30 $47 Golf Courses Acre 0.05 $358.30 $18 I DU = dwelling unit. KSF = 1000 square feet of gross building area Z See Table 2-2. Average acres per unit = total acres / total units for each land use type. 3 See Table B-1- Fee per Unit of Development = Acres per Unit of Development x Cost per Acre. Fees rounded to nearest dollar. Note that these fees must be increased by factor of 0.0053 to incorporate the cost this study (See Exec. Summary). May, 1999 DMG-MAXIMUS Page B-4 017 City of La Quinta - Development Impact Fee Study Table B-4 projects total revenue from the fire impact fees. That is the amount, in current dollars, that would be collected from future development to pay for fire protection improvements.' The total revenue projected in Table B-4 is slightly (0.75%) less than the total cost of future fire sta- tions improvements, as estimated in Table B-2. Table B-4 Projected Impact Fee Revenue from Future Development Residential SFD DU $107 13,845 $1,481,415 Residential SFA DU $86 5,559 $478,074 Residential WO DU $32 3,149 $100,768 Office/Hospital KSF $64 159 $10,176 General Commercial KSF $36 6,822 $245,592 Tourist Commercial Room $47 1,429 $67,163 Public Facilities Acre $0 187 $0 Schools Acre $0 143 $0 Parks Acre $0 92 $0 Golf Courses Acre $18 1,726 $31,068 $2,414,256 I See Table B-3. 2 See Table 2-2. 3 Impact fee revenue = impact fee per unit of development x future units of development. F. SUMMARY OF ALL IMPACT FEES INCLUDING FIRE IMPACT FEE Table B-5, on the next page summarizes the all recommended impact fees by development cate- gory and facility type, including the fire impact fee. Compare this table with Table S-1, in the Executive Summary, which does not include impact fees for fire protection facilities. May, 1999 DMG-MAMMUS Page B-5 1 •I • City of La Quinta - Development Impact Fee Study Table B-5 Summary of Calculated Impact Fees per Unit of Development • ?}•.'}`i?.C'?}}.?f . }:r}:}{:i;?:.;� .,}:'�.: '..}`. :} 4: {{ti: fii�.}.., ' � } h:jt ••)r?n.� �}�`�'� �•: r • .::.., 4 '4,'ti>J}'': :.{:ri}•\.,`i•'i .} •+.'{'.., +,;. F: k4;2' {.:.4V•.'t^J:{Y.;�•+}i •` "•}i�O:i'`•C•` ti:.:•�i i�:};::+.N,'•.\% $107 i ` $ 19 `�. ` `• }+` $6 $2,015 Res (SFD) DU' $ 568 $402 $569 $108 $236 Res (SFA)' DU $ 568 $281 $457 $86 $166 $ 74 $ 19 $4 $1,655 Res (WO) 3 DU $ 332 $368 $169 $32 $217 $ 98 $ 11 $6 $1,233 Offce/Hosp KSF 3 $1,092 - $346 $64 - - $ 37 - $1,539 General Com KSF $ 890 - $197 $36 - - $ 30 - $1,153 Tourist Com Room $ 288 - $245 $47 - - $ 10 - $ 590 Golf Courses Acre $106 - $ 94 $18 - - $ 4 - $ 222 I Residential - single family detached. 2 Residential - single family attached 3 Residential - multi -family and other G. PROJECTED REVENUE 4 DU = dwelling unit 5 KSF = 1000 square feet of gross building area Table B-6 shows projected total revenue from impact fees, from now through buildout, including the fire impact fees. Table B-6 shows the total projected revenue if all fees, including fire impact fees are adopted as recommended and if all development anticipated in this report actually oc- curs. Note that projected revenue is given in current dollars. Table B-6 can be compared with Table S-2, in the Executive Summary, which does not include impact fees for fire protection. Table B-6 Projected Impact Fee Revenue Transportation $18,802,498 Parks $ 8,247,054 Civic Center $12,797,375 Fire Stations $ 2,414,256 Libraries $ 4,850,994 Community Centers $ 2,184,389 Streetand Park Maintenance $ 759,252 Total $50,055,818 ' Projected Revenue in current dollars. May, 1999 DMG-MAXIMUS Page B-6 019 ATTACHMENT 5 c&t!t44Q"- AGENDA CATEGORY: BUSINESS SESSION: Jr COUNCIIJRDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TM.Re Consideration of Preliminary Engineer's STUDY SESSION: Report for Landscape and Lighting Assessment District No. 89-1, Fiscal Year 2000/2001 PUBLIC HEARING: Adopt a Resolution of the City Council approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2000/2001; and Adopt a Resolution of the City Council declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. Adoption of the Resolutions are required in order to levy the annual assessment for the Landscape and Lighting District. The estimated total assessment for Fiscal Year 2000/2001 is $773,675. None. In 1989, the City Council. formed a Citywide Landscape. and Lighting Assessment District (LLD) to fund costs associated with the maintenance, construction and servicing of City parks, landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities associated with the Assessment District, as outlined in Attachment 1. An Annual Engineer's Report is required by the Landscape and Lighting Act of 1972 and must include the following information: 1. A description of the. services to be provided throughout the District. 2. Total costs necessary to provide all services described in the Engineer's Report.. ON) t..a.mcvnrni Intrll %20=000516C.wod r. u y 3_ . A diagram showing the boundaries of the District, including special benefit zones. 4. An assessment schedule. The May 2000 Preliminary Engineer's Report, prepared by City staff with parcel reconciliation support by MuniFinancial, provides the required information for Landscape and Lighting District 89-1 for Fiscal Year 2000/2001. The Preliminary Engineer's Report projects the following; for Fiscal Year 2000/2001 in comparison to the Fiscal Year 1999/2000 Engineer's *wport: FY 1999/2000 FY200012001 Citywide Benefit Zone Yes Yes Number of Local Benefit Zones 6 6 Number of Equivalent Dwelling Units (EDU's) 21,467 21,732 EDU Rate $35.60/EDU $35.60/EDU District Revenue $764,225 $773,675 These calculations will be finalized for the Final Engineer's Report in order to provide the most accurate assessment possible. The methodology has remained the same under the provisions of Proposition 218. As can be noticed, the estimated number of EDU's has increased from 1999/2000 Fiscal Year. At this time, the estimated Fiscal Year 2000/2001 Landscape and Lighting Assessment District estimated exempt cost is $1,142,872, of which $1,137,309 is for Citywide Benefit Zone expenses and $5,563 is for the North La Quinta sub -zone expenses. It is proposed that the North La Quinta sub -zone continue to be identified in the Engineer's Report, and the $5,563 in expenses be funded from sources outside of the Landscape and Lighting Assessment District. This methodology was originally directed by the City Council during the preparation and completion of the 1995/96 Engineer's Report. The City Council directed this in order to keep all assessments equal throughout the City of La Quinta under one citywide assessment district, as opposed to separate assessment district zones. This direction has been followed through all subsequent Engineer's Reports to date. The Preliminary Engineer's Report indicates an increase in the LLD estimated exempt costs of $101,033, from $1,036,276 in Fiscal Year 1999/2000 to $1,137,309 projected for Fiscal Year 2000/2001. The budget increase is primarily due to the addition of the following medians to the LLD: 1. Avenue 52 from Desert Club Drive to Avenida Bermudas. 2. Calle Sinaloa from Avenida Bermudas to Eisenhower Drive. 3. Calle Tampico from Washington Street to Eisenhower Drive. 4. Washington Street (within the City limits) from the Whitewater Channel to the north City boundary (approximately 600' north of Darby Road). 5. Prototypical Street Landscaping - Calle Estado 021 r 6. . Washington Retention at Sagebrush (last year) 7. Calle Tampico Frontage (last year) 8. Eisenhower Drive Median from Fernando north to the median terminus. 9. Highway 111 Median from the west City limits to Adams Street. 10. Seasons Retention Basin 11. Washington Street Median from Highway 111 to the Whitewater Channel Bridge. Unit cost estimates were also increased based on the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index as of April 14, 2000. These medians are all within the road right-of-way; and, as such are exempt from the provisions of Proposition 218. Since the medians are exempt from the provisions of Proposition 218, they may be part of the LLD. Maintenance of the City parks and public facilities have not been included in .the LLD. Based on the City Attorney's interpretation of Proposition 218, it is not believed that parks and public facilities may be collected by assessment as individual property owners do not appear to receive a "special benefit' distinguishable from the benefits received by all of the citizens. Based on the Engineer's Estimate of $1,137,309, the citywide benefit assessment would be $52.33/EDU. The current assessment is $35.60. Although the LLD budget has increased and therefore the calculated assessment per EDU has increased, Proposition 218 does not allow for assessment increases unless approved in a public vote during an election year. It is recommended that the City Council approve the Preliminary Engineer's Report, and fund the projects exempt from Proposition 218 without increasing the assessment per EDU. The total assessment is estimated to be $773,675. It is also recommended that the remaining amount and the North La Quinta sub -zone expenses, for a total of $369,197, be funded by the General Fund. This amount will be included in the proposed Fiscal Year 2000/2001 Operating Budget. Last year, the City Council approved funding for the remaining amount not funded through the total assessment, and the North La Quinta sub -zone expenses, from the General Fund. City staff will monitor the progress of existing and future legislation clarifications and/or litigation to determine if a different methodology may be utilized in the subsequent fiscal years. In the event Council does not wish to provide for these expenses ($369,197) from the current General Fund, the potential alternatives for raising new funds pursuant to Proposition 218 (Article XIIIC of the California Constitution) are as follows: rnowncvnrnl #40M000000616c.wod 022 .4 1. Adoption of a Gene(al Tax - A general tax must be first submitted to the electorate and approved by a majority vote. Such an election must be consolidated with a regularly scheduled general election except in cases of an emergency. It would be appropriate to consider funding for the remaining landscape and lighting budget as a general tax because the cost is falling on the General Fund for which the City Council may choose to utilize for other City General Fund obligations. Any such revenue derived from a General Tax would not be limited to. expenditures relating only to an L & L District. 2. Adoption of Special Tax - A special tax must 'be submitted to the voters and approved by a two-thirds vote. A special tax election does not have the specific requirement of consolidation with a regularly scheduled general election. Revenue collected as a special tax would be limited in purpose to the uses specified to the voters. To proceed with the proposed changes to the District (as outlined in this report), the City Council is required to approve the preliminary Engineer's Report and schedule a Public Meeting and Public Hearing date to allow affected property owners an opportunity to provide public testimony regarding the proposed changes. Approval of Only after the Public Meeting and Public Hearing has been conducted, can the Council adopt assessment fees for Fiscal Year 2000/2001 The Public Meeting is tentatively scheduled for the June 6, 2000 City Council Meeting, followed by a Public Hearing tentatively scheduled for the June 20, 2000 City Council Meeting. Upon conclusion of the Public Hearing, the Council may approve the assessment levels based upon testimony received at the Public Meeting and Hearing. The Landscape and Lighting Act of 1972 allows the option of noticing the Public Meeting/Hearings for citywide districts through the newspaper or by individual notices. The estimated cost to provide approximately 14,000 individual notices is approximately $11,000. For the Fiscal Year 1999/2000, the City Council opted to notice the Public Meeting and Hearing in the newspaper, thus avoiding the $11,000 in estimated costs. The cost to notice in the newspaper is approximately $250.00. Attachment 2 is the proposed notice. To proceed with the recommended changes proposed in the preliminary Engineer's Report for Landscape and Lighting Assessment District No. 89-1, the City Council must: • Adopt a resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2000/2001; 023 • Adopt a resolution declaring intention to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. A Public Meeting and Hearing will be scheduled to allow public testimony before the City Council. The Public Meeting and Hearing dates will be noticed through the newspaper unless otherwise directed by the City Council. Upon conclusion of the Public Hearing, the City Council may adjust the assessment levels as necessary and adopt a resolution confirming the assessment diagram and assessment level. The alternatives available to the City Council include: 1. Adopt a Resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2000/2001; and, adopt a Resolution declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof; or 2. Reject the preliminary Engineer's Report and provide direction of further changes. The preliminary Engineer's Report would then be revised based upon direction provided by the City Council and returned for further consideration; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vo Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Annual Activities 2. Notice of Public Meeting 3. 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N +C 0 .- U cdCd W y O 0 Oo U N w 0. y c N vi O V O 3 a W 0 p o U Cd O� N co cri a �UW H O 0 z z �U W OW U a U°:d N aQ aI +' N rn `-i - -0 U � CIO W CA a) a �01 cd O U a :'scd tr) � cd WCdU o 0 3 °� Id a c7 v a-4 V a 032 REPORT/INFORMATIONAL ITEM: COMMUNITY SERVICES COMMISSION MINUTES JANUARY 8, 2001 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Mike Davis Commissioner Michelle Henson (Vice Chairperson) Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of December 11, 2000 B. Monthly Department Report for November 2000 It was moved by Commissioners Rebich/Davis to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Youth Workshop, April 18, 2001 The Commissioners were asked to review the mailing list and correct, delete or add names of people that should receive an invitation to the youth workshop. Commissioner St. Johns stated that the workshop will take place and is looking forward to hosting it again this year. Commissioner St. Johns provided information on people who should be invited to the youth workshop and two names of people who have been invited for the past three years and have not attended. The Commissioners will return the mailing list with corrections to staff before the next meeting for updating by staff. Commissioner Davis asked about the selection of the date, and if this would interfere with Spring Break. Community Services Director Horvitz stated the date was selected based on Desert Sands Unified School District's Spring Break schedule being the week before the event, and taking other special events into account. Commissioner Rebich asked for information on the movie theater. This was an area of interest at last year's Youth Workshop, as the students were anxious for the theater to open. SACommunity Services\CSComm\CSCMIN.010801.wpd Commissioner St. Johns reminded staff to provide a "report card" on the list of activities the students suggested last year, and how many of those have been accomplished. This was brought up to show students that their voice does matter in the community. Community Services Director Horvitz stated that staff will provide a draft letter to workshop participants for the Commission's review at the next Community Services Commission meeting. Action by consensus that the Commissioners would review the mailing list and provide changes to staff by the next meeting date. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. City Council Action on Community Park Concepts Commissioner Davis gave an overview of the City Council meeting on January 2, 2001, regarding the Community Park Concepts. Commissioner Davis reported that the City Council agreed to relocate the fire station to another site, possibly the Miles/Washington site. He stated that the Consultant, Steve Lang, will take the Council's recommendations and incorporate them into the redesigned plan for the park without the fire station located at the site. Commissioner Davis also reported that the City Council had prioritized the list of amenities and these would be considered when the plans come back with costs for each amenity. The current budget for the park is $2,000,000, as set aside by the City, and the possible use of $500,000 from Proposition 12 for the soccer fields. Commissioner Davis stated that he felt the concepts presented to the City Council would justify using the Proposition 12 funds, as a large majority of the park is soccer fields. He also stated that the lights for the soccer fields could cost approximately $400,000, which would use a large portion of the Proposition 12 funds. The park construction may be completed in phases, based upon funding. Commissioner Davis also stated the City Council presented certificates to the La Quinta High School Football team for winning the CIF championship when the Community Park Concepts were being considered, before the Study Session. He felt that this was a very nice gesture by the City Council. Commissioner Rebich asked what the next step was regarding the park concept. Staff reported that the Consultant will provide a final concept for the City Council's consideration. It is anticipated that this will be considered at the first City Council meeting in February. Staff will send a copy of the staff report to the Commissioners as it is available. Vill. COMMISSIONER ITEMS Commissioner Rebich stated that she was concerned with the City Council's action on December 19, 2000, regarding Mr. Robey's comments on the use of Eisenhower Park. At the December 19, 2000 meeting, Mr. Robey stated that very few people use that park, and to spend money to enlarge the park would be wasteful in his opinion. Mr. Robey was also concerned that by enlarging the park, an increase in graffiti, trash, noise and children climbing on his fence would increase. Commissioner Rebich felt that the City Council should consider the entire community and not just one person who purchased his house in 1995 next to the park. She feels that one property owner should not influence the overall good of the community. SACommunity Services\CSComm\CSCMIN.010801.wpd 002 Commissioner Rebich would like the City Council to reconsider their action for Eisenhower Park and proceed with enlarging it. She felt that the existing park should be improved instead of trying to find three additional lots in the Cove area. Commissioner Rebich felt that Mr. Robey knew about the park when he bought his house. If the City finds additional lots in the Cove and decides to put a park in a location not previously designated as a park site, Commissioner Rebich felt that people surrounding the new location would "fuss" about the change in their neighborhood. Commissioner Davis suggested that if the City Council is concerned about Mr. Robey's comments regarding the park being expanded to the common boundary with his house, perhaps the City Council would consider purchasing the two lots east of the current site to enlarge the park. Commissioner Davis likes the idea of enlarging the park instead of having too many small parks scattered throughout the Cove. Commissioner St. Johns said that she sees smaller children at Eisenhower Park often. Commissioner Rebich stated that more swings are needed at Eisenhower Park. Staff will put this item on the February agenda for action by the Commission. IX. ADJOURNMENT It was moved by Commissioners Davis/Rebich to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 7:50 p.m. NEXT MEETING INFORMATION February 12, 2001 7:00 PM La Quinta Civic Center Study Session Room ctor SACommunity Services\CSComm\CSCMIN.010801.wpd 003 REPORT/INFORMATIONAL ITEM: 117 CULTURAL ARTS COMMISSION MINUTES January 11, 2001 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Diamond led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Denise Diamond Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) Commissioner Stewart Woodard (Vice Chairperson) MEMBERS ABSENT: Leslie McMillian STAFF PRESENT: Dodie Horvitz, Community Services Director Valerie Corrigan, Recreation Coordinator It was moved by Shamis/Reynolds to excuse Commissioner McMillian as she was delayed due to a winter storm in Big Bear. Unanimous. II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of December 14, 2000 B. Art in Public Places Financial Report for December 2000 C. Monthly Department Report for November 2000 It was moved by Commissioners Woodard/Reynolds to approve the Consent Calendar with grammatical changes to the Minutes as presented. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. La Quinta Court Proposed Art Project Staff presented the La Quinta Court Art Project history for the Commission's review: At the November Cultural Arts Commission meeting, the Commission was asked to review a sculpture presented by Mr. Dale Frank, the developer of the La Quinta Court Project. Mr. Frank had submitted a proposal for the southeast corner of Washington Street and Highway 111 which consisted of a terraced water feature with a bronze sculpture as a part of the water feature. SACommunity ServicesTACommTACMIN.1-11-01wpd.wpd The Commission requested additional information from Mr. Frank regarding the uniqueness of the bronze piece and expressed concern regarding the maintenance of the bronze surface. Staff was directed to contact Mr. Frank regarding the two issues and invite Mr. Frank to the December Cultural Arts Commission meeting. The Commission also determined that they would not support Art in Public Places funds being spent on a water feature. Staff contacted Mr. Frank and expressed the Commission's concerns and asked that Mr. Frank be present at the December Cultural Arts Commission. Mr. Frank attended the Cultural Arts Commission with a revised plan of the project with the water feature replaced with a terraced landscaped area. The Commission's request for information regarding the originality of the piece as well as the maintenance issues were answered by Mr. Frank. After some discussion, the Commission recommended for City Council consideration that the art piece proposed by Mr. Frank be approved in the amount of $75,000 and that the lighting for the art piece be brought back at a later date. Staff presented this information for City Council consideration at their January 2, 2001 meeting. The City Council reviewed the Commission's recommendation and determined that the corner of Washington and Hwy. 111 is a significant corner and therefore the art piece should be significant. The art piece was not approved. However, the City Council did recommend that a water feature be incorporated into the La Quinta Court project. The Cultural Arts Commission reviewed the original La Quinta Court Art project proposal by Mr. Frank which incorporated the terraced water feature. Discussion took place regarding the comments of the City Council regarding the art feature. Community Services Director Horvitz stated that the City Council would like to see a water feature of some type at that location, but did not approve the Beasley piece. Commissioner Shamis recommended that the original water feature be included in the project, and as suggested by a City Council member, perhaps a pad could be placed in the fountain for an art piece, possibly purchased from the La Quinta Arts Foundation Festival, to be placed there in the future. Commissioner Woodard stated that in his professional opinion, water features such as the one being proposed for the La Quinta Court project do not work in reality. He stated that within five years, 99.99% of these type water features are turned into landscaped planters or left as dry wells. The maintenance, vandalism, and security of the pieces make them too cost prohibitive. Commissioner Woodard also stated that the Washington/Hwy. 111 corner is significant and the art piece should emphasis art and not water. Commissioner Diamond asked for clarification regarding the funding of the terraced water feature. Ms. Horvitz stated that should the City Council consider the water feature an artistic element, Art in Public Places funds can be used to fund the project. Commissioner Diamond then stated that it was the unanimous decision of the Commission to not fund the water feature at the November meeting. She stated that the funds should be used toward an art piece. Commissioner Diamond also stated that La Quinta already has water features at the entrances to the City along Hwy. 111. There will be too much competition with an additional water feature not far from the entrance monuments. She also mentioned that there is water at the entrance to the S:\Community Services\CAComm\CACMIN.1-11-01wpd.wpd 002 Miramonte Hotel in Indian Wells. There are several water features within a five mile area, as well as water at the Civic Center Campus. Commissioner Reynolds asked for clarification on the amount of funds requested by Mr. Frank for the water feature. According to the information presented by Mr. Frank, the amount for the terraced water feature would be $55,000. An alternative presented for the Commission's consideration was to review the water feature/sculptures submitted for the Civic Center Campus. Commissioner Shamis stated that the only one she would remotely consider would be the Sphere submitted by Robert Ellison. After some discussion, Commissioner Woodard stated that the projects submitted would not work, as they are not in the right scale for the La Quinta Court project. Commissioner Woodard suggested that the Commission and City Council should consider the "big picture" for that location, and allow an "artistic eye" to design the space. He asked why the Commission and/or City Council would limit the artist creativity by having to design an art piece to be "plopped" in the fountain. Commissioner Woodard also stated that vertical water features pose problems near public sidewalks. Commissioner Woodard recommended that the space be left vacant and allow the buildings to continue on their construction schedule. The fountain and/or art feature can be included later. Commissioner Diamond suggested that the Commission encourage a relationship with the City Council to develop a well thought out plan for public art, and develop a planning process for public art. This is what the Commissioners are constantly hearing from the artists. There should be a comprehensive concept that is thoughtful. Commissioner Woodard stated that a water feature with moving water on a windy day is not good. He also stated that $55,000 is too much for this project. He does not support funds for a water feature. Commissioner Shamis agrees that the sculpture is very important and the water feature is second priority. She also stated that the scale is very important, that the sculpture at the AAA building is lost in its setting. It was motioned by Commissioner Woodard/Diamond to request that the City Council consider issuing a Request for Proposal to allow artist to design a water feature and sculpture within strict guidelines and work with the landscape architect, property owner and the Commission on this project. Unanimous. B. Map of Public Art Work Staff gave an overview of the history of the Art in Public Places Brochure project that was proposed in 1996. The Commission requested $16,000 for the brochure, the City Council thought that cost was too expensive and did not approve the project. The City Council also wanted the brochure to be updated on a regular basis. Commissioner Diamond stated that the Commission was in favor of doing this project and stated that it should be seriously considered by the City Council. S:\Community Services\CAComm\CACMIN.1-11-01wpd.wpd 003 Commissioner Woodard stated that the brochure could be used for marketing and tourism. Commissioner Reynolds passed around a brochure of public art from the City of San Luis Obispo. It is a city of 40,000 people and she felt that the City produces a nice brochure which is sold for $2.95 by the Chamber of Commerce. Commissioner Reynolds suggested that if Art in Public Places funds cannot be used to produce a map, perhaps General Fund money can be used. Commissioner Woodard stated that the cost of the map production was $16,000 in 1996. The Commission does not know how much it would cost today to produce. Commissioner Diamond stated that she is not convinced the City Council is sold on the idea of an Art in Public Places map. Perhaps they should be shown a prototype with a general cost along with the Cultural Tourism aspect of the brochure. Community Services Director Horvitz stated that there is no budget for this item this year. She also stated that the Commission may wish to address this issue during the work plan discussion. Ms. Horvitz also stated that the City Council does support the concept of an Art in Public Places map and has provided the Commission with several avenues in which to produce such a publication, such as an insert in the Community Services Department brochure, the City's website and possibly the Chamber of Commerce City map. Commissioner Shamis suggested the Commission do their homework and gather information regarding the possibility of different mediums. Commissioner Woodard suggested that staff contact other cities to gather pricing information as well as the pros and cons regarding their public art brochures. Ms. Horvitz stated that the brochure is a Commission task and therefore the Commissioners can contact the cities to gather information. Commissioner Diamond stated that the Commission is not ready to start producing a brochure at this time. The art work must be cataloged with a brief history of the piece. Commissioner Woodard pointed out that the San Luis Obispo brochure had paid advertising in it. It was motioned by Woodard/Reynolds to have Commissioners begin calling cities to gather information on their art in public places brochures. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. De Martino Artwork Modification The Commissioners were encouraged to be present when Mr. De Martino does his sample modification to the art piece on the northeast corner of Washington and Hwy. 111. Ms Horvitz reminded the Commission that no decision can be made regarding the art work modification by Commissioners in attendance due to the Brown Act regulations. B. Memorandum from Mr. Cain Ms. Horvitz stated that the City Council tabled the request to provide art work along the Bear Creek Trail. Neither the Commission or staff can bring the item back for City Council consideration. Only a City Council member may bring the item back for discussion. S:\Community Services\CAComm\CACMIN.1-11-01wpd.wpd Commissioner Woodard is very concerned that the City should not "dilute" the artist's creativity by having such rigid guidelines. If an artist approaches the Commission and makes a recommendation for a project, the Commission should do it's due diligence to research the proposal thoroughly. Once the Commission is satisfied with the artist's proposal, the recommendation should be forwarded to the City Council for consideration. By providing such strict guidelines, the City is sending a message to artists that the City is not interested in new and innovative projects. Commissioner Reynolds stated the Commission takes direction from the City Council and should work on priorities. Commissioner Shamis stated the Commission cannot accept one artist unless references are checked. Commissioner Diamond stated that there should be a pathway established for an artist to approach the City to do an art piece that does not involve the RFP process. She also stated that the average artist should be able to come forward and execute the art piece and not be denied. Commissioner Shamis stated that if other artists are not allowed to compete, there may be legal issues. Commissioner Diamond stated that not every art piece has to be an RFP process. Commissioner Shamis suggested that a place be defined where new artists can exhibit their artwork. In the Denver airport, new artists can display their work in the gallery located there. Commissioner Woodard asked if an artist can bring in an art piece and have it reviewed by the Commission and then forwarded to the City Council for consideration. Ms. Horvitz stated that if the Commission would like to implement this type of process, they could make these recommendations to the City Council. Commissioner Shamis stated that she has been on the Commission for several years. The idea for the Cultural Symposium was formed five years ago, and just this year it was implemented. She asked the new Commissioners to be patient, and to make sure all the homework is done before rushing into a project. Commissioner Diamond read out loud from the Powers and Duties of the Commission, as stated in the Municipal Code. She believes that those tasks allow the Commission to encourage artists to approach the Commission, present a proposal and the Commission is enabled to present this proposal to the City Council for consideration. Community Services Director Horvitz stated that this has been done in the past, with Mr. Fernandez. Commissioners Reynolds and Shamis gave a brief overview of the project, and how it evolved from a pinata hanger to two pieces of playground equipment. This project was unsolicited and has not been completed by Mr. Fernandez. Commissioner Woodard would have preferred to hear from the City Council as to why they did not approve the Bear Creek Bike Trail art work locations. He is not comfortable with the notion that the City Council tabled the item without detailed information that can be passed along to the artist that made the proposal. He would like to have specific details so that a letter can be written to the artist stating such. He felt that the letter sent to Mr. Cain was insignificant. SACommunity ServicesTAConunTACMIN.1-11-01wpd.wpd 005 Commissioner Woodard also stated that he felt that the Commission nurtured the artist and then disappointed him when the item was tabled by the City Council. Commissioner Shamis stated that the Commission had no authority to promise Mr. Cain he would get this job. Commissioner Reynolds stated that some artists in the past have been led to believe that they would be hired by the City to produce an art piece, when in fact, they were only being recommended to the City Council for consideration. Community Services Director Horvitz stated that this happened last Spring when Jennifer Johnson presented a water feature for the Civic Center Campus. When her project, along with others was recommended for City Council consideration, she was under the assumption that she had a 50/50 chance of getting the commission. Ms. Johnson stated at the time of the incident that a specific Commissioner stated that she had the 50/50 chance, however, she did not mention the name of the Commissioner. Ms. Horvitz also stated that this situation created a great misunderstanding between the artist and the City, and the artist was extremely upset that she did not get the commission, when she was led to believe she would. Ms. Horvitz also stated that the perception from the artist community may be that once the Commission supports their concept, that they will get the commission for the artwork. The Cultural Arts Commission is an advisory body to the City Council, and therefore the City Council makes the final decisions. The Commission should be very clear to the artists that they do not make the final decision. Commissioner Diamond stated that the Commission should bridge the artist to the City Council. The Commissioners must be diplomatic when dealing with the artists. She also stated that the Commission should continue to re -advocate for items to the City Council that are important to the Commission. Commissioner Woodard stated that Mr. Cain did due diligence in researching the items the Commission had concerns regarding, such as the graffiti removal. Ms. Horvitz stated that Mr. Cain had not received any direction from the Commission regarding this information, and that the City Council was asked to consider the Bear Creek Trail location and not specific art work. Commissioner Diamond stated that the Commission must impress upon the City Council the philosophy and policies of the Commission. C. Letter from Commission to Symposium Participants Commissioner Diamond stated that she was disappointed that the letter sent to the Symposium participants did not contain information regarding the comments from Mr. Mackie. Community Services Director Horvitz stated that Mr. Mackie has not returned the comments from the Symposium. Commissioner Diamond would like to devote one Cultural Arts Commission meeting to discussing the Symposium and plans for the next one. Vill. COMMISSIONER ITEMS A. CALAA Conference Review:This will be placed on the next month's agenda. To be discussed will be the 25th Anniversary of CALAA and the City's activities celebrating such. S:\Community Services\CAComm\CACMIN.1-11-Olwpd.wpd 006 B. Symposium Evaluation: To be placed on next month's agenda. C. Village Live/Work Studios Commissioner Woodard would like to explore the possibility of hosting a symposium for various business leaders, City officials and artists to develop a Live/Work concept for the Village area. Commissioner Woodard stated that since La Quinta is known as the Art Capital, the City should be encouraging artists to have studios in the City. Commissioner Woodard would like to discuss an "Artist Symposium" as a round table to encourage artists to use the Village as there is land available and it is affordable. Commissioner Woodard believes that by encouraging artists to set up studios in the Village, this will bring an energy to the Village. This will be placed on next month's agenda. D. Bali's Round-abouts Commissioner Reynolds visited Bali during the Christmas season and saw many round-abouts that contain art pieces in the middle. She stated that the drivers are not distracted by the art in the middle and perhaps the City Council could reconsider placing artwork in the round -about that is planned for Jefferson and Avenue 52. IX. ADJOURNMENT It was moved by Commissioners Woodard/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:15 p.m. NEXT MEETING INFORMATION February 8, 2001 7:00 PM La Quinta Civic Center Study Session Room • Washington & Hwy. 111 Art Piece Modification • Map of Public Art Work • Continue discussion on CALAA Conference • Continue discussion on Symposium • Meeting date with the City Council • Artist Live/Work Symposium ctor S:\Community Services\CAComm\CACMIN.1-11-01wpd.wpd 007 REPORT/INFORMATIONAL ITEM: /8 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 9, 2001 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:03 p.m. by Chairman Robbins who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Robert Tyler, and Chairman Robbins. It was moved and seconded by Commissioners Tyler/Kirk to excuse Commissioner Abels. Unanimously approved. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Associate Engineer Brian Downs, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: A. Chairman Robbins informed that at the Planning Commission meeting of November 14, 2000, Environmental Assessment 2000-396, General Plan Amendment 2000-067, Zone Change 2000-093, Specific Plan 2000- 045, and Site Development Permit 2000-677; a request of Evergreen Devco-Walgreens was continued to this meeting. Inadvertently, this matter was left off the agenda. The Planning Commission will therefore take no action at this time. The item will be re -advertised and re -noticed to all appropriate property owners as required by law, prior to the public hearing before the Planning Commission and City Council III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of December 12, 2000. Commissioners Tyler asked that Page 3, Item #10, be corrected to read "Assistant City Attorney"; Page 8, Item #4 be corrected to read, "Commissioner Tyler noted that a water main is to be installed along Washington Street, between Delaware Street and Fred G:\WPDOCS\PC1-9-01 .wpd 1 Planning Commission Minutes January 9, 2001 Waring Drive .... and the City declined the opportunity". There being no further corrections, it was moved and seconded by Commissioners Butler/Kirk to approve the minutes as corrected. Unanimously approved. B. Department Report: None. C. Planning Manager Christie di lorio introduced Associate Engineer Brian Downs, who would be representing the Public Works Department on various cases. V. PRESENTATIONS: None. VI. PUBLIC HEARINGS: A. Site Development Permit 2000-687; a request of Lyons, Warren and Associates, Inc. for review of plans for a one story Jack in the Box restaurant with a drive-thru located at the northwest corner of Highway 1 1 1 and Depot Way in the Jefferson Plaza Shopping Center. 1. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked if modifications would be made to Depot Way for access to the drive-thru. Staff explained the circulation pattern and discussion followed. 3. Chairman Robbins stated the plans does not show what the limits of their improvements will be. Associate Engineer Brian Downs stated they have been conditioned to go off -site to make the improvements necessary. Depot Way is currently paved and is used as a permanent access to the site. 4. Chairman Robbins asked what method the City has to ensure that the developer maintains the landscaping around the restaurants. Planning Manager Christine di lorio stated this is an on -going issue with this development and staff has been working with the Code Enforcement Department to resolve this issue, but other problems have taken precedent. Some improvements have bene made to the Home Depot frontage. As projects are proposed the site, it is 2 G:\WPDOCS\PC 1-9-01.wpd 2 Planning Commission Minutes January 9, 2001 an opportunity to bring these issues to light and place conditions on the projects to bring the landscaping into compliance with the Conditions of Approval. Chairman Robbins noted the problem existed at other centers as well. Staff stated this is an on -going issue with Code Enforcement. 5. Commissioner Kirk asked if the Planning Commission could use Code Enforcement concerns as a rationale for rejecting or significantly modifying a subsequent approval. Assistant City Attorney John Ramirez stated they could use it to modify an approval particularly when it sounds like this is an on -going issue that has arisen contrary to prior conditions of approval imposed. His recommendation would be in respect to this application, that the Commission take this option rather than denying the project because this applicant is not contributing to the problems. 6. Commissioner Tyler asked which document took precedent in regard to conditions being met. Staff stated the Specific Plan, and Home Depot is the property owner and responsible for meeting the conditions. 7. Chairman Robbins stated that with no malice toward this applicant, does the Commission have the ability to deny further expansion of the project because the property owner has not met his obligations. Assistant City Attorney John Ramirez stated he was not prepared to render an opinion at this time. Certainly the Commission has wide latitude and discretion with respect to imposing conditions and certainly with respect to on -going code enforcement matters that can always be a factor with respect to how the Commission further tightens conditions. He would review the matter and report back to the Commission shortly. 8. Commissioner Butler stated that before issuing final inspection on this site, the Commission could require these prior conditions be resolved. Assistant City Attorney John Ramirez stated yes, they could. Commissioner Butler stated that way they were not stopping the project, but allowing it to go forward and still requiring the master developer to meet the prior conditions. 9. Chairman Robbins asked if they wanted to go to the extreme to have the entire Highway 1 1 1 landscaping replaced, they could do this. Assistant City Attorney John Ramirez stated the extremes are the difficult ones. He would have to review the issue further. G:\WPDOCS\PC1-9-01.wpd 3 Planning Commission Minutes January 9, 2001 Some sort of nexus issue on that level may be needed and he does not have the background to answer the question adequately. If the Commission wants further advice on the issue at this meeting, he could quickly review the issue to provide the Commission with an answer before the end of the meeting. Chairman Robbins pointed out that the Commission's purpose is to get the property owners attention and have some mechanism to resolve the issues. They do not want the developer to continue to expand if they are not going to meet the conditions imposed on them regarding the landscaping. Assistant City Attorney Ramirez stated this type of anecdotal discussion is useful to the extent it is utilized in code enforcement actions that may occur in the future. Staff noted that Condition #32.A should be changed to make "A" Condition #48 and state "...prior to final inspection". 10. Commissioner Butler asked staff to identify where the applicant would be expanded the site for the street improvements. Associate Engineer Brian Downs explained on the site plan the location to be expanded onto. 11. Commissioner Tyler asked if the sign was a national logo. Staff stated yes. 12. Commissioner Butler stated he had no objection to the second menu board as it does assist in speeding up the ordering; why was staff requesting the removal. Staff stated because there were too many signs and other establishments have been restricted to one. 13. Chairman Robbins asked the size of the signs. Staff stated 5-feet by 5-feet on the tower elements and staff would reword Condition 41.13. to allow the applicant to determine where he wanted to place the two signs. Staff was also requesting the addition of a condition requiring a monument base on the menu board sign. 14. Commissioner Tyler questioned Condition #32.B. as to why the Olive trees were not being used and the only reason given was that they do not match the trees being used by Home Depot; why was staff denying the Olive trees. Staff stated for compatibility throughout the parking lot. Commissioner Tyler suggested removal of the Crape Myrtle as it grows so slowly. Staff stated they would remove it. Discussion followed regarding the trees recommended. G:\WPDOCS\PC 1-9-01.wpd 4 Planning Commission Minutes January 9, 2001 15. Commissioner Kirk stated the sign program does allow national tenants, or is there some type of sign regiment for the center; some sort of consistency in terms of colors, materials, etc. Staff stated not in regard to colors, but materials and channel letters. 16. Chairman Robbins stated the first time this project was proposed there was a problem with slope protection problem; has that problem been resolved? Staff stated the entire phase had been protected. 17. Assistant City Attorney Ramirez stated that in general they would need to look at Phase II of the Specific Plan with the possibility of amending and tighten up the conditions. There is also a Development Agreement that may help to resolve the issue and he and staff would be reviewing it to that end. Chairman Robbins stated there must be a way to reach the developer to address this issue. 18. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Steve Schneider, representing the applicant, stated they would be closing escrow once the approvals have been attained to build the building. In regard to how far they are going to make street improvements, he explained on the site plan where they would be making their improvements. On the two building signs their preference would be to have them on the east and west elevations. The final item, or the two menu boards, they would like to request the second as it does improve the speed of the drive -through. As the menu boards are on the interior to the center and all the illumination is pointing interior to the center which ultimately will be developed as a shopping center building significantly behind them. The menu board staff is requesting to be eliminated is completely screened from view by their trash enclosure. So from the public right of way, it is virtually impossible to be seen, but it does benefit them significantly from an operational standpoint. In regard to the landscaping on the street frontage, they have no control over this, but will be maintaining their own landscaping. They will be addressing the Commission's concerns with the property owner of the center. 19. Chairman Robbins asked if there were any questions of the applicant. Commissioner Kirk asked how much of the landscaping would be in turf. Mr. Schneider stated it is minimal. Staff stated it was in the rear of the building. Commissioner Kirk asked what G:\WPD0CS\PC1-9-01.wpd 5 15 Planning Commission Minutes January 9, 2001 the purpose was for the turf. Mr. Schneider stated it adds color. Commissioner Kirk stated it was an odd location for turf. Mr. Schneider stated they would work with staff to use some other material. 20. Commissioner Kirk asked if the applicant had any other concerns regarding the conditions. Mr. Schneider stated no more than what had been raised. 21. Commissioner Tyler stated that at the entrance to the drive - through there is a 12-foot canopy; is there anything that can be done to dress it up. Mr. Schneider stated it was a standard canopy and a necessary evil. They would welcome any suggestions. 22. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 23. Commissioner Tyler stated he had no objection to allowing the applicant to determine where the signs would be located. In regard to the menu boards he had no issue with having two. 24. Commissioner Butler stated he thought there were others that had two menu boards and he had no objections to allowing two. Staff noted they would survey the fast food restaurants to determine the standard. 25. Commissioner Kirk stated he did not have any strong concerns regarding the two menu boards. He did not like fast food restaurants as they do cause sign clutter and an auto orientation. They do however, need to stick with whatever the precedent is, if there is one. Maybe the Commission could go with staff's recommendation, but if the survey determines that other restaurants have been approved with two signs, then give this applicant the same opportunity. The other point is the suggestion of the monument base for the menu boards whether one or two, and the idea of sending the message to the master property owner regarding the landscaping. Condition 32.A., in his opinion, does not do the City justice. They need to see that the master developer meets the conditions of the Specific Plan for the landscaping along Highway 1 1 1. He would change the condition to require all the landscaping on the project site and not just Highway 1 1 1 Corridor. The applicant can work with staff to find a less water demanding ground cover. 0 G:\WPDOCS\PC1-9-Ol.WDd 6 Planning Commission Minutes January 9, 2001 26. Chairman Robbins stated he had mixed feelings regarding the two menu boards, as he does not like sign proliferation either, but he can understand the need for both. He wold agree with Commissioner Kirk that if other restaurants have two, they let them have two, if not leave it at one. 27. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Resolution 2000-001, approving Site Development Permit 2000-687, as conditioned with the following changes: a. Condition #32.A: Changed to Condition #48. Existing landscaping in the Highway 1 1 1 parkway and on site shall be repaired or replaced prior to final inspection. b Condition 32.B.: One of the three building mounted signs shall be deleted. C. Condition #41.C.: Dependent upon other fast food restaurants, only one freestanding menu board is permitted and the sign(s) shall include a monument base. d. Condition 32.H.: Replace the turf areas north of the building with less demanding water use materials. 28. Commissioner Kirk asked if staff could get a report back to the Commission letting them know that Home Depot has complied and Jack in the Box has received their final inspection, just to keep them informed of what has happened. Staff stated will keep the Commission informed as to the progress. If the landscaping is approved by some other means, prior to Jack in the Box final inspection, staff will let the Commission know. 29. Chairman Robbins stated they did not want to put too much a burden on this developer, but on the master property owner of the center. 30. Commissioner Butler stated he would rather let them build it and then not allow occupancy unless the landscaping is done. This is a stronger message. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. G:\WPDOCS\PC1-9-01 .wpd 7 Planning Commission Minutes January 9, 2001 VI. BUSINESS ITEMS: A. Master Design Guidelines 2000-013; a request of DGH Development Corporation for review of one prototypical floor plan for development in the Cove Residential Development to be built on various lots in the Cove. 1 . Chairman Robbins asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked staff what they were asking for in regard to Model A and B. Staff stated they were recommending that front door, garage door and window designs be varied between the two elevations. Commissioner Butler stated there does seem to be a difference between the two and he did not see the need. 3. Chairman Robbins asked if there were required to use roll up doors. Staff stated no, but the setback would change regarding which door they used. 4. Commissioner Tyler stated he would like to see the square footage of the houses and the pages numbered on the submittal. 5. Commissioner Kirk stated he concurred with Commissioner Tyler and asked if the applicant had been given a copy of previously approved Guideline submittals and told what the Commission wanted. Staff stated yes. Commissioner Kirk stated that if these two elevations were shown to people and they were asked what the difference was, the only obvious thing would be the vents. These homes are almost identical and not consistent with the intent of the Master Design Guidelines. If we are going to do this, we should do this right or get it off the books as he is going to continue to vote his conscience on this and the way he believes the Ordinance is written. In his opinion, there is not nearly enough variation in the design. 6. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Jeff Heusinkveld, representing DGH Developers, stated that with variation on garage doors, there is a limited F G:\WPDOCS\PC1-9-Ol.wpd 8 Planning Commission Minutes January 9, 2001 amount they can change on the windows. They are looking to do whatever is necessary to be able to pull their permits as they have four in plan check and ready to go on six more in the next three months. 7. Commissioner Kirk stated he would like to see variations in the roofs, gable versus hip; variances in terms of floor plans, setbacks; staggering front elevations; greater difference in terms of how the surrounds and window elements are used; arches and other details that really distinguish the plans. Mr. Heusinkveld stated that to change roof lines it could require re -engineering the plans. Commissioner Kirk stated he understands the costs involved, but the City was concerned about exactly what he was suggesting; that is one plan and put it in six or seven locations throughout the City. This, however does not meet the intent of the Ordinance. There has been some discussion regarding changing the Ordinance and perhaps allowing this in the future, but as it is written currently, it is not allowed. 8. Commissioner Tyler asked if the home in the picture in the Guidelines was built. Mr. Heusinkveld stated yes on Avenida Rubio, it was the second one built and there is currently one under construction on Avenida Navarro. 9. Commissioner Kirk asked staff where the Zoning Code update stood in regard to changing this. Staff stated the changes were being drafted and this section should be eliminated and ready for public hearings in February. Staff went on to explain how the Ordinance currently reads. 10. Chairman Robbins asked what would replace it. Community Development Director Jerry Herman stated the current Code requires that we review all building elevations within a 200-foot radius to ensure they are not similar. 11. Chairman Robbins asked with the proposed changed in the Zoning Code would the variances in these two units be sufficient for staff to approve them next door to each other. Staff stated they would be allowed. 12. Commissioner Kirk asked if the changes to this Ordinance were requested by the City Council, or staff initiated. Staff stated it is being initiated by staff. Commissioner Kirk asked why. Staff G:\WPDOCS\PC1-9-01 .wpd 9 9 Planning Commission Minutes January 9, 2001 stated four can be built before they are brought to the Commission for review and approval before they can build any more. That means there are already four of the units built in the Cove. What is the difference if four are built? After their approval they can not build as many as they like as long as the same plan is not within 200 feet of each other. 13. Commissioner Butler stated these are cosmetic changes and we need more design elements rather than popouts and vents and six panel garage doors. In his opinion, there is a difference between the two houses proposed, but does the Commission have any discretion for the future to require different changes that makes a bigger impact on the architectural design. 14. Commissioner Kirk stated more discretion is required now than the future if staff's recommendation is approved. Staff stated staff will review them in the future instead of the Commission. Commissioner Kirk stated staff would approve these two units side by side. Staff stated yes. Commissioner Kirk asked what is wrong with the Master Design Guidelines process now. Staff stated all the information is given to the builders who are required to submit for Commission approval and staff still cannot always get the information required before Commission. Commissioner Kirk stated that the last one submitted was pretty good, after two tries. 15. Chairman Robbins stated this presentation is better than some and if the word gets out that the Commission is not going to approve a poor Guidelines submittal, then they will get what they want. Staff stated another problem is that once a company receives four approvals, they will change their name and get four more houses, and then change their name again. Another problem is that there is one designer for all the builders, which limits the designs. Chairman Robbins stated he understands there is only so much you can do on a 50-foot by 100-foot lot. 16. Commissioner Kirk stated they had approved one Guidelines that had an excellent presentation with about six different elevations. Staff stated not all developers build that many houses. Commissioner Kirk asked if the process had increased the diversity of the housing stock. Staff stated there is some diversity. It is better now than before. The problem is that the builders are finding ways around the system. Commissioner Kirk stated a G:\WPDOCS\PC1-9-01.wpd 10 10 Planning Commission Minutes January 9, 2001 short term solution would be what they have done before, the Commission could approve this plan for two or three homes and require them to come back with a new set of elevations when they reach four, five, or six homes. The Ordinance may change before they come back for a second set of elevations and the developer may be required to do something else. 17. Commissioner Tyler stated he did not think it appropriate to come down on this developer as this Ordinance may be revised, or eliminated. 18. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Minute Motion 2000-001, approving Master Design Guidelines 2000-013, for the next four homes and if the requirement is still there at the completion of these four homes, the applicant is to submit new designs at that time. Unanimously approved. B. Sign Application 2000-526; a request of Mark and Dorothy Hastings for review of a freestanding monument identification sign for the under construction First School of the Desert located at the northeast corner of Adams Street and Miles Avenue. 1 . Chairman Robbins asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked how staff measured the square footage with all the geometric shapes. Staff stated the sign area on the rectangular block was measured. 3. Commissioner Butler stated that if the area was correct, he had no objections. 4. There being no further discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Minute Motion 2000-002, approving Sign Application 2000-526, as recommended. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. 1 a. G:\WPDOCS\PC1-9-01.wpd 11 Planning Commission Minutes January 9, 2001 Vlll. COMMISSIONER ITEMS: A. Staff informed the Commission about the League of California Cities Planners Institute and asked that they let staff know what their plans were in regard to travel arrangements, etc. B. A video was shown to the Commission regarding livable streets using traffic calming devices. C. Commissioner Tyler gave a report of the City Council meeting of January 2, 2001. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Kirk to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held January 23, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:04 p.m. on January 9, 2001. Respectfully submitted, s i ett . Sawyer, Executive Secretary City of La Quinta, California 12 G:\WPDOCS\PC1-9-01.wpd 12 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 23, 2001 CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Butler to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Robbins. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, and Principal Planners Stan Sawa and Fred Baker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of January 9, 2001. Commissioner Kirk asked that Page 6, Item #25, be corrected to read "...sign clutter and have an auto orientation."; Page 8, Item #5 be corrected to read, "....they were asked what the difference was ...... These homes are almost identical and not consistent with the intent of the Master Design Guidelines. "In his opinion, there is not nearly enough variation in the designs. Page 9, Item #7 be corrected to read, "Commissioner Kirk stated he understands the cost involved, but the City was concerned about exactly what he was suggesting to do; ..." There being no further corrections, it was moved and seconded by Commissioners Kirk/Butler to approve the minutes as corrected. Unanimously approved with Commissioner Abels abstaining. B. Department Report: None. V. PRESENTATIONS: None. G:\WPDOCS\PC 1-23-01 .wpd 1 Planning Commission Minutes January 23, 2001 VI. PUBLIC HEARINGS: A. Continued - Municipal Code Amendment 2000-066 - Title 8, Building and Construction; a request of the City for an amendment to Chapter 8.13, Water Efficient Landscaping, throughout the City. 1. Chairman Robbins opened the public hearing and asked for the staff report. Staff requested this item to be continued to the Planning Commission meeting of March 13, 2001, to allow additional time to prepare the report. 2. There being no discussion, it was moved and seconded by Commissioners Abels/Butler to continue this item to March 13, 2001. Unanimously approved. B. Environmental Assessment 2000-402, General Plan Amendment 2000- 071, Zone Change 2000-069, Amend the Village Design Guideline Boundary, and Village Use Permit 2000-004 , a request of Chapman Golf Development, LLC and the City for: 1) Certification of a Mitigated Negative Declaration of Environmental Impact; 2) an Amendment to the General Plan and Zoning Land Use Designation from Low Density Residential to Village Commercial and from Medium Density Residential and Cove Residential to Village Commercial; 3) an Amendment to the Village Design Guideline boundaries; and 4) development plans for a 16,222 square foot restaurant located at the northeast corner of Avenue 52 and Desert Club Drive and the west side of Eisenhower Drive between Calle Tampico to Avenida Montezuma. 1. Commissioner Kirk excused himself due to a possible conflict of interest and left the dias. 2. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Chairman Robbins asked if there were any questions of staff. Commissioner Abels asked if this was the same project that was before them at the prior hearing. Staff responded that it was. 4. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and opened the hearing to Commission discussion. 2 02 G:\WPDOCS\PC1-23-01.wpd Planning Commission Minutes January 23, 2001 5. There being no discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-002, rescinding Planning Commission Resolution 2000-087 and recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2000-402. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 6. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-003, rescinding Planning Commission Resolution 2000-088 and recommending approval of General Plan Amendment 2000-071, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 7. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-004 rescinding Planning Commission Resolution 2000-089 and recommending approval of Zone Change 2000-069, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 8. It was moved and seconded by Commissioners Butler/Abels to adopt Planning Commission Resolution 2001-005 rescinding Planning Commission Resolution 2000-090 and recommending approval of the Amendment to the Village Design Guideline Boundary, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 9. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-006 rescinding Planning Commission Resolution 2000-091 and recommending approval of Village Use Permit 2000-004, as recommended. 03 G:\WPDOCS\PC 1 -23-01.wpd 3 Planning Commission Minutes January 23, 2001 ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. Commissioner Kirk rejoined the Commission. C. Site Development Permit 99-649; a request of Country Club of the Desert for review of architectural and landscaping plans for a clubhouse, main entry guard house, and golf course maintenance facility within Country Club of the Desert located on the north side of Avenue 54 between Jefferson Street and Monroe Street. 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted that the Fire Marshal conditions were just received and were to be incorporated into the Conditions of Approval. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler noted that Condition #3 should be changed to require approval from Coachella Valley Unified School District. 3. Commissioner Kirk asked staff to clarify the Architecture and Landscaping Committee's recommendation regarding the architectural recommendation for additional detail on the maintenance building. Staff stated the applicant was required to provide an enhanced decorative cornice around the entire building. 4. Commissioner Kirk asked staff to clarify the need for the Sheriff's conditions as they are difficult to implement. Staff stated they could be deleted. 5. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Anton Marinkovich, representing the applicant, gave a presentation of their request. 6. The Commission asked the architect to explain the design of the maintenance building and guardhouse, which he did. 7. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 04 G:\WPD0CS\PC1-23-01.wpd 4 Planning Commission Minutes January 23, 2001 8. Commissioner Kirk stated it was a good design but asked that there be more architectural detail on the north and east elevations of the maintenance building. 9. Commissioner Tyler stated he agreed with the need for additional architectural design on these elevations as they faced Avenue 52 and Madison Street. 10. Chairman Robbins stated he agreed with the request to have the added architectural detail and suggested arcades or wall mass variations on the maintenance building. 11. There being no further discussion, it was moved and seconded by Commissioner Kirk/Butler to adopt Planning Commission Resolution 2001-007 approving Site Development Permit 99-649, as amended: a. Condition #3: Replace DSUSD with CVUSD. b. Conditions #45-48: Deleted C. Add Conditions from Fire Department d. Modify Condition #40: Prior to preparation of final working drawings for the maintenance building, an enhanced cornice treatment shall be provided around the top of the maintenance building with additional architectural articulation (i.e., popouts, etc.), provided on the north and west sides of the building to the satisfaction of the Community Development Department. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. D. Environmental Assessment 2000-406, Specific Plan 2000-050, Village Use Permit 2000-005, and Tentative Parcel Map 29909; a request of Santa Rosa Plaza, LLC. for, 1) Certification of a Mitigated Negative Declaration of Environmental Impact, 2) review of design guidelines and development standards for a 15.25 acre commercial center; 3) development plans for a six story 145 room hotel; and 4) creation of 11 lots ranging in size from .4 to 6.2 acres to be located north of Calle Tampico between Desert Club Drive and Avenida Bermudas. 1. Commissioner Butler excused himself due to a possible conflict of interest and left the dias. G:\WPDOCS\PC 1-23-01.wpd 5 05 Planning Commission Minutes January 23, 2001 2. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio and Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler stated the staff report referenced a traffic study which was not received. Was there anything significant contained in that report they should know about as completed. 4. Planning Consultant Nicole Criste stated it was made a part of the environmental review process that is attached to the staff report. There was nothing notable to comment on that was not summarized in the environmental review. 5. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Dan Brown, representing the applicant, gave a presentation on the project. 6. Chairman Robbins asked if there was any other public comment. Ms. Lucia Moran, P. 0. Box 1305, La Quinta, stated she was the listing agent on the land, and as a former Planning Commissioner she often had to wrestle with the needs of many versus the wants of the few. As the Commission is aware the City is in need of revenue to afford the beautiful landscape medians and setback, the parks, the Senior Center, the Parks and Recreation program, etc. and to address the public safety concerns of its citizens. This hotel with its Transient Occupancy Tax will bring the needed revenue to continue and enhance these programs. The land use and specific plan illustrates the thought that went into this project. With the casitas along the north side of the property, it brings the hotel building further south away from the six homes that would be affected at Duna La Quinta. She hopes the Commission will take into consideration the economic interests of the City when reviewing this project as proposed. 7. Ms, Arlene Turi, 48-800 Avenue Fernando, stated she is a resident of La Quinta and also owns a lot facing this proposed project. Her concern is regarding La Quinta setting a precedent to allow high rise buildings. This is going to block the view of all the residents in the adjoining neighborhoods. The overall plan of La Quinta and what we want the Village to be should be considered. She has always considered the Village to resemble El Paseo in Palm Desert G:\WPDOCS\PC 1-23-01 .wpd 6 06 Planning Commission Minutes January 23, 2001 with flowing courtyards; a leisure place and not a metropolis. This project needs to be addressed in the overall picture of what the City wants to achieve. Whether we want high rise buildings that give a cosmopolitan atmosphere or whether we want a Village with gardens and what we seem to be doing with the landscaping. 8. Ms. Kay Wolff, 77-227 Calle Ensenada, stated that while she generally accepts the concept of the hotel, she must agree that 78 feet for a six story hotel is much too high for the Cove area and Village. She is not sure how high the recommended height of 55 feet is, but the guideline being used for a two story building has set a precedent for this area and to go beyond that is unnecessary. In addition the building pad is elevated which will also increase the building height. She does not agree with the Specific Plan where it indicates that a dramatic presence is needed for this project. In her opinion, the mountains are the City's dramatic presence and the rest of the area should stay quaint looking and low to the ground. The architecture as proposed does not appear to be compatible with the general feeling of the Village concept. Therefore, she would ask the Commission to limit the height of the hotel building. 9. Mr. Fred Wolff, 77-227 Calle Ensenada, stated he is delighted that a major development would come to the center of our City and hopefully vitalize it again. It is the type of project that may bring those results. However, he is utterly and totally uncompromisingly opposed to having the first high rise building in our City in this end of the Coachella Valley. We have pride in our community because of the ambiance that has been developed. Since he was first mayor of the City we have tried to maintain that ambiance and approved and disapproved projects based on that ambiance. In the 1980's Landmark wanted to construct a hotel at PGA West and it was negotiated away. Approving this high rise will set a precedent and others will follow. There is an arrogance of the applicants' as they know what we want and they are giving no regard to the community. If the building blocks some people's views, it is their problem, not the developers. It is not only the view, but the presence of this giant building. It will totally change what our community is about. The residents do not want high rise buildings in our community. He would ask that the Commission approve the project with no more than three stories in height. 07 G:\WPDOCS\PC 1-23-01.wpd 7 Planning Commission Minutes January 23, 2001 10. Mr. Louis Compagna, P. 0. Box 1286, La Quinta, stated he owns a commercial piece of property across the street from this proposed project and he has no problem with a six story building and if it were negotiable to four stories, that would be fine also. As an owner across the street he supports the project. 11. Mr. Doug Yavanian 49-499 Eisenhower Drive, stated his comment is based on Commissioner Kirk's comment on water flow and drainage. As the Commission is aware, KSL Development has been having discussions with staff regarding how to resolve a water drainage issue at their Hole #3 on their Dunes Golf Course. They receive a lot of excess ponding at this location and it is not meant to be a lake, but they are receiving a lot of collection from the south and north and while the Commission is discussing water flow, they need to take into consideration the impact this project could have on this location in regard to water flow. 12. Mr. Marshall Harris, 53-995 Avenida Cortez, stated he came to this Valley from a different area and has seen how the Valley has developed and commends the City on its management of that growth. He supports this proposal and hopes that the citizens could look at this hotel as it will appear instead of who's view it will block. This project will add a lot to the aesthetics of the area as compared to what is in this area presently. It will not only bring revenue to the City but stimulate other business to come here. 13. Mr. Robert Cunnard, 48-825 Avenida Enselmo, stated he has been in business in La Quinta for 20 years and owns the property just adjacent to this site. The area behind his property has been a haven for people who live in cardboard boxes and have caused untold trouble. This project will be good for this community and will help to clean up this area. He supports all six stories. 14. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 15. Commissioner Kirk stated it appears that everyone present likes the essence of the project and he agrees that it is an excellent use consistent with what the City wants to do in the Village area and would probably be an anchor and magnet for additional development to come to this area. Most of the concern will probably center around the height of the building. He was not as concerned about the height, even though he is sensitive to the issue and believes as Mr. Wolff stated that this community does AN G:\WPDOCS\PC1-23-01.wpd 8 Planning Commission Minutes January 23, 2001 have a special character in part because of the height restrictions that has been maintained over the years. His initial concern was the entire design and as the architect described the site as a campus, that was the first thing that triggered his memory of office developments that are being built around the world and that is the orientation to the campus idea. While the name suggests something from the university setting with a pedestrian feel, what it has come to mean is the orientation around the automobile. As you look at the project, the building is surrounded by parking lots and landscaping, all orientated around the vehicles. There is more parking provided than required by City ordinances. Related concerns are how the applicant was able to change City code around. As the Commission and staff are aware, this project would not be allowed under the Zoning Ordinance and General Plan. A zoning variance would normally not even be considered. He then asked the height limit was for this area. Staff stated 35 feet. Commissioner Kirk stated that in order to do this, they have developed and submitted an application for a specific plan approval. This allows them to change standards and regulations and employ design guidelines as they want them to be. If we are going to employ the specific plan, we ought to do so in the spirit in which it was crafted by State law and that is to engage other property owners. We have a neighboring property owner at this meeting that applauds this application and he would rather have seen his property and the other two adjoining properties brought into this plan. While these property owners have no plans for their property at this time, in another 10, 20, or 30 years when the market changes, those three properties are still going to be outside of this specific plan and those properties should be integrated into this plan. He does not believe anything could be done at this stage, but encourage staff that when an applicant first suggests using a specific plan tool that staff look at the entire area around the project and see if they can be integrated together. He is not in favor of the campus feel, but rather the Village design with zero lot lines, pedestrian emphasis, and de-emphasizing the automobile. The height is something of an issue, but he is not pleased with staff's recommendation either. The staff suggest lowering the height 15-20 feet and creating a more massive lower structure sitting in the middle of a parking lot. He does support the hotel use, but is not pleased with the way it is designed in the context of what we are trying to achieve in the Village. 16. Commissioner Abels stated he concurs with most of the comments made by Commissioner Kirk. He has lived in this community for 33 years and is pleased to see this project. We 09 G:\WPDOCS\PC 1-23-01.wpd 9 Planning Commission Minutes January 23, 2001 talk how we want to improve the Village and nothing has ever taken place. Now, we have an opportunity. As to the six stories, he does not believe it will detract at all. Once the landscaping has matured you will not even remember what it looked like before. He supports the project as proposed. 17. Commissioner Tyler stated he has mixed emotions. It is an interesting project that could do a lot to infuse a breath of life into "the ailing commercial environment in the Village". Most are familiar with the elusive vision for the Village and it has been so elusive for the past 25-30 years that nothing has happened to turn it into a reality because no one can figure out what the vision really is and most probably never envisioned a hotel of this size. He likes the atrium concept as it will be a haven from the summer heat. However, as stated by Commissioner Kirk the project was reviewed with the Village Design Guidelines in mind and yet the developer came back with a design that is twice the allowable height which is an affront to the citizens of La Quinta. The public hearing just prior to this one proposes a tower with a maximum height of 74 feet and the rationale used by the City Council to approve this was that this clubhouse will be a centerpiece for a master developed community that is located in the flat portion of the City and not blocking any views of the mountains. Getting rid of storm water retention is a problem for both projects and this may be contributing to an already existing problem. He appreciates the comments given by the public. He is supportive of the project in all regards except the height. 18. Chairman Robbins stated that in regard to the storm drainage and nuisance water, staff has stated the soils are very tight at this location that nothing will percolate which causes a problem. He understands Mr. Yavanian's problem concerning the nuisance water. The drawings for this project appear to be very lush and yet the conditions do not contain any water efficiency language of the City's Ordinance and to him this is an important point. A condition should be added to address this concern. Planning Manager Christine di lorio stated it is a mitigation measure. Chairman Robbins stated it is not contained in the conditions. Staff stated it is contained in the Environmental Assessment as well as a condition in the Specific Plan that states mitigation measures are incorporated as part of the Conditions of Approval. 10 G:\WPDOCS\PC 1-23-01.wpd 10 Planning Commission Minutes January 23, 2001 19. Commissioner Kirk stated the Specific Plan does indicate under landscape guidelines, low water using plant material including native palms need to be used throughout the project. This sounds good, but for those who know plants, the native palms are not low water use plants. 20. Chairman Robbins stated this project needs to reflect that this is the desert and not the tropics. Generally, he is in favor of the project, but from a height standpoint this is a crossroad for the Village. A project like this is needed for the Village to move forward and prosper. He concurs with Commissioner Tyler that when the Village was envisioned no one thought of a six story hotel. The Village height limit is 35 feet. This is more than twice the height limit that was envisioned. Approving this project as it is today will change the direction of the Village. We need to realize that if we approve a six story building, it will change the vision of the Village and we need to be sure that that vision of the Village is what they want. This will set a precedent. If we do not want the high rise, then we need to take that into consideration and say no to this project. 21. Commissioner Abels stated he did not agree that every project after this would have to be approved for six stories. They can control the height of other projects. This will be an asset to the City and is needed to jump start the Village. 22. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-008 recommending Certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2000-406, as recommended. 23. Chairman Robbins asked if this recommendation was for the 55 foot height. Commissioner Abels stated his motion was for the height at the applicant's request. Commissioner Tyler withdrew his second. Commissioner Kirk seconded the motion for purposes of discussion. 24. Commissioner Kirk asked if there was another way of mitigating the aesthetic issues. When there are height impacts, it is not just the height that is a concern, it is the height and mass. What this project has isn't a single tower that is six stories high, the entire structure is six stories high and this is much more of a significant 11. G:\WPDOCS\PC1-23-01.wpd 11 Planning Commission Minutes January 23, 2001 impact than having one building element, as in the case of the prior public hearing. To mitigate the aesthetic impact one consideration could be the atrium portion of the building could remain high and not have guest rooms around it. This may not be cost effective to the builder, but he would consider this. 25. Commissioner Abels withdrew his motion and suggested discussion with the applicant. Commissioner Kirk withdrew his second. 26. Chairman Robbins stated he did not see how this could make any difference. Walking out of your room and looking over the balcony down at the atrium creates the ambiance. To take that away does nothing for the developer. 27. Mr. Dan Brown, managing member for Santa Rosa Plaza, stated this has been a long road to get to this point. They have redesigned five or six times and kept in mind what they thought was necessary to make a hotel successful. One of hardest sells was to sell Hilton Hotels that the Village at La Quinta was ready for a project like this. He was questioned why he wanted to build at this location and he had to defend his decision to build at this location. They did take into consideration all the Zoning regulations for the Village, but knew there had to be a presence. This hotel had to have a high presence for it to be noticed. It had to be special which would complement what as going on in the Village. They have to be successful in the long term because the Village is successful, but they also have to make a statement that they are 100% first class. That is their main concern in requesting the six stores. They also have to get financing and in order to get that it has to be something different and special. The architecture of most hotels is a box, unlike the exterior of this proposal which contains both Mission and Mediterranean to complement the area. 28. Commissioner Kirk asked Mr. Brown to comment regarding having only part of the building reaching the desired height. Mr, Brown stated not the way this building is configured. The building only goes to 69 feet and the tower takes it to 78 feet. The plan was to break up the height and not create a box. It is a $20 million project that they have to make sure it works. They need to make a presence for the hotel so people will come. 12 G:\WPDOCS\PC1-23-01.wpd 12 Planning Commission Minutes January 23, 2001 29. Commissioner Tyler noted that the economics of a project were not a concern of the Commission. They were to see that it meets the land use designation, the General Plan and Zoning criteria. The City Council are to consider the other factors. 30. Chairman Robbins stated he has no problem with the aesthetics of the project. As a Planning Commissioner he is to uphold the City's ordinances. As this area has a 35 foot height limit and to allow 78 feet is a large stretch. 31. It was moved by Commissioner Abels to adopt Planning Commission Resolution 2001-008 recommending Certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2000-406, as proposed by the applicant. The motion died for lack of a second. 32. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-008 recommending Certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2000-406, as recommended by staff. ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Robbins. NOES: Commissioner Abels. ABSENT: Commissioner Butler. None. ABSTAIN: None. 33. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2001-009 recommending approval of Specific Plan 2000-050, as amended and recommended by staff: a. Condition #6: Unrestricted access both to and from Desert Club Drive at the southerly location shown on the approved Specific Plan only. The northerly access shall be gated to restrict access for emergency purposes only. b. Condition #19: Delivery trucks, vehicles, and trash trucks shall access the site from Calle Tampico and or Avenida Bermudas. C. Condition #20: Add the three parcels at the northwest corner of Avenida Bermudas and Calle Tampico. ROLL CALL: AYES: Commissioners Abels, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 13 G:\WPD0CS\PC1-23-01.wpd 13 Planning Commission Minutes January 23, 2001 34. It was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 2001-010 recommending approval of Tentative Parcel Map 29909, as amended and recommended: a. Condition #6: Unrestricted access both to and from Desert Club Drive at the southerly location shown on the approved Specific Plan only. The northerly access shall be gated to restrict access for emergency purposes only. b. Condition #49(A)(c): Remove the reference to Condition 8.A.3 above. C. Condition #58.C. That the northerly access shall be gated to restrict access for emergency purposes only. ROLL CALL: AYES: Commissioners Abels, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 35. It was moved and seconded by Commissioners Tyler/Abels to adopt Planning Commission Resolution 2001-01 1 recommending approval of Village Use Permit 2000-005, as recommended. a. Condition #69.A: Change the recess windows from 12 inches to eight inches. b. Condition #69.C: Delete. C. Condition #56.C: Unrestricted access both to and from Desert Club Drive at the southerly location shown on the approved Specific Plan only. The northerly access shall be gated to restrict access for emergency purposes only. d. Condition #71: Delivery trucks, vehicles, and trash trucks shall access the site from Calle Tampico and or Avenida Bermudas. ROLL CALL: AYES: Commissioners Robbins. NOES: None. ABSTAIN: None. Commissioner Butler rejoined the Commission. VI. BUSINESS ITEMS: Abels, Kirk, Tyler, and Chairman ABSENT: Commissioner Butler. A. Sign Application 2001-528; a request of Riofine Neon for Jiffy Lube for review of two internally illuminated individually mounted channel letter signs on the west side of Adams Street immediately north of the La Quinta Care Wash, within the Highway 1 1 1 La Quinta Shopping Center. 14 G:\WPDOCS\PC1-23-01.wr)d 14 Planning Commission Minutes January 23, 2001 1 . Chairman Robbins asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked staff if the temporary Lube Shop board sign had been approved. Staff indicated it will be removed as it is a condition of approval. 3. Chairman Robbins asked if there were two different configurations of the sign. Staff stated they were proposing two signs; one on the south and one on the north elevation and went on to describe the two signs. Staff noted that they were recommending that the lettering be removed on the on the logo on the south elevation. On the north elevation, staff is recommending the sign be reduced to fit the fascia. The sign program for the Center is that each sign be individual letters. Chairman Robbins asked if any part of the sign was corporate signage. Staff stated that was a question for the applicant. Assistant City Attorney John Ramirez stated the applicant can consent to whatever they desire, notwithstanding what the case or Federal law may dictate. Chairman Robbins reiterated that he can agree, but the City cannot force it on them. 4. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Rio Score, representing Riofine Neon, explained the sign proposal and stated the design was their corporate logo. He went on to note the error in the sign length. The fascia on the north side that contains the sign is 42 inches so the sign would not hang off. 5. Chairman Robbins asked staff to clarify their concerns regarding this sign. Staff stated that as long as the letters were 24 inches, then they would be centered on the facia area. Mr. Score noted the existing letters are 29 inches tall. Staff stated it was unknown as to how the existing sign was installed at 29 inches. Staff was requiring the signs to conform to the existing sign program which only allows 24 inches in height. Mr. Score stated they preferred the straight across look. Chairman Robbins stated the letters would have to be smaller. 6. Chairman Robbins asked if the applicant would agree to the smaller arrow without the letters. Mr. Score stated that would I r G:\WPDOCS\PC1-23-Ol.wpd 15 Planning Commission Minutes January 23, 2001 defeat the logo. The sign would also be out of proportion in regard to the letters and the arrow. 7. Commissioner Tyler asked why it was necessary to say "Jiffy Lube" twice in the same sign. Mr. Score stated it is more of a sight issue. 8. Following discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Minute Motion 2001-003, approving Sign Application 2001-528, as amended: a. Condition #1: "...Sign letter height shall be reduced to 24 inches with the exception of the letter 'J'. The 'J' shall not exceed 27 inches in height." b. Condition #2: Change "may" to "shall". C. Condition #4: Replace with "The south elevation sign shall not exceed 50 square feet." Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. Vill. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of January 16, 2001. � l�l�llf•I►�il�� There being no further business, it was moved and seconded by Commissioners Butler/Abets to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held February 13, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:07 p.m. on January 23, 2001. Respectfully submitted, =%'ve ty J yer, Secretary City of La Quinta, California 16 G:\WPD0CS\PC1-23-01.wpd 16 REPORT/INFORMATIONAL ITEM: /9 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 3, 2001 I. CALL TO ORDER 111006141r"Al A. This meeting of the Architectural and Landscaping Committee was called to order at 10:06 a.m. by Planning Manager Christine di lorio who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and Frank Reynolds. C. Staff present: Planning Manager Christine di lorio, Management Analyst Britt Wilson, Principal Planner Stan Sawa and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of December 6, 2000. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobitt to approve the minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2000-687; a request of Lyons, Warren & Associates for review of architectural and landscaping plans for a one story Jack in the Box fast food restaurant with a drive-thru lane, located at the northwest corner of Highway 1 1 1 and Depot Way in the Jefferson Plaza Shopping Center. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. G:\WPDOCS\ALRC 1-3-0l .wpd 1 Architectural & Landscape Review Committee Minutes January 3, 2001 2. Committee Member Dennis Cunningham asked if the applicant would like to address the Committee. Mr. Steve Schneider, representing the applicant, stated he had no objections with staff's recommendations. 3. There being no discussion, it was moved and seconded by Committee Members Cunningham/Reynolds to adopt Minute Motion 2001-001 recommending approval of Site Development Permit 2000-687, subject to the conditions as recommended. Unanimously approved. B. Site Development Permit 2000-649; a request of Country Club of the Desert for review of architectural and landscaping plans for a clubhouse, main entry, guard house, and golf course maintenance facility to be located on the north side of 54th Avenue, between Jefferson Street and Monroe Street within the Country Club of the Desert. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Dennis Cunningham asked if there were any comments from the applicant. Mr. Tom Rencovitch, representing the applicant stated they were in agreement with most of staff's recommendations, but would like to discuss some of staff's recommendations in regard to the maintenance facility. In regard to the tilt up panels in Condition #3, they will be painted, not stuccoed. 3. Committee Member Cunningham stated the clubhouse and entry gatehouse were beautifully designed and he had no issues. Concerning the maintenance facility, in his opinion staff's recommendation would add too much architectural detail and it would defeat the purpose of having it blend in and not be seen. He would not recommend more than additional cornice detail. Painting is acceptable on the tilt up walls and maybe some scoring. 4. Committee Member Bobbitt stated that in comparison to the maintenance facility at the Tradition, which has the appearance of a hacienda and that of the Rancho La Quinta maintenance facility which is the other end of the architectural scale being more modern and plain, this design is in between. With proper 02 G:\WPDOCS\ALRCI-3-Ol.wpd 2 Architectural & Landscape Review Committee Minutes January 3, 2001 landscaping and maintenance he has no problem with the design. 5. Committee Member Reynolds asked where it was located in relation to the other buildings. Staff explained its' location. 6. Committee Member Bobbitt asked if there would be another entrance off Madison Street. Staff stated no and showed where the entrances would be located. Committee Member Bobbitt asked if there would be any provisions for tunnels to serve the golf course. Staffs stated a tunnel would be constructed by the maintenance facility on Madison Street and one close to 53rd Avenue and 541h Avenue. 7. There being no further discussion, it was moved and seconded by Committee Member Reynolds/Bobbitt to adopt Minute Motion 2001-002 recommending approval of Site Development Permit 2000-649, subject to the conditions with the modification to Condition #3. a. Condition #3: "...provide design articulation with a decorative cornice wrapping around the entire building." Unanimously approved. C. Village Use Permit 2000-005; a request of Santa Rosa Plaza, LLC for review of architectural and landscaping plans for a hotel and plaza to be located on the north side of Calle Tampico, between Avenida Bermudas and Desert Club Drive within Santa Rosa Plaza 1. Planning Manager Christine di lorio and Contract Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Dennis Cunningham asked if the applicant would like to address the Committee. Mr. Dan Brown, representing the applicant, stated they have no problem with the 12 inch recessed windows, as recommended by staff. They will change the design of the spa window element to blend in with the roof line. In regard to the landscaping and berming on the interior, it was their hope to enlarge the site and add berming around the chip and putt and pool areas as they wanted to elevate the area to give the pool area some privacy, therefore they have no objection 03 G:\WPDOCS\ALRC1-3-01.wpd 3 Architectural & Landscape Review Committee Minutes January 3, 2001 to the berming. They have no objections to the other recommendations. 3. Committee Member Cunningham stated he thought it was an excellent project for the area and he supports staff's recommendations. 4. Committee Member Bobbitt asked what the total height would be. Mr. Brown stated they were requesting 78 feet 8 inches. The building needs to be a "presence". Committee Member Bobbitt asked what the height regulations were for this area. Staff stated it was 35-40 feet and it was an issue that would be discussed by the Planning Commission. The applicant is requesting the proposed height in the Specific Plan approval. Committee Member Bobbitt stated he likes the design. 5. Committee Member Reynolds asked what the distance was from Calle Tampico to the hotel. Staff stated about 500 feet. Committee Member Reynolds stated he has no objections. 6. Committee Member Bobbitt asked what type of retail they were looking to have in the site. Mr. Brown stated restaurants, office, and retail. 7. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds to adopt Minute Motion 2001-003 recommending approval of Village Use Permit 2000- 005, subject to the conditions. Unanimously approved. D. Capital Program Improvement Project 2000-006; a request of Colonel Bill Schmid for Phyle Properties for review of a request for funding to construct a screening wall and remove and replace landscaping on the east side of Avenida Bermudas, Plaza de la Fuenta. 1. Management Analyst Brit Wilson presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Dennis Cunningham asked if the idea of the wall was to block out the view of the parking. Mr. Steve Schmid, representing the applicant, stated yes. Discussion followed regarding the parking and location of the wall. 04 G:\WPDOCS\ALRCI-3-Ol.wpd 4 Architectural & Landscape Review Committee Minutes January 3, 2001 3. Committee Member Bobbitt asked what the total amount of the request was for. Staff clarified $10,619, should the Committee approve the higher amount projected. 4. Committee Member Bobbitt stated the estimates for the block wall seem to be exorbitant. Staff clarified that the applicant had received three bids and all were in the same price range. Committee Member Bobbitt stated he was concerned how this would affect the neighborhood. Staff stated you would not see the parking when you come out of the Post Office. 5. The Committee rated the project as required by the Capital Program Improvement Project. 6. There being no further discussion, it was moved and seconded by Committee Member Cunningham/ to adopt Minute Motion 2001- 004 recommending approval of Capital Program Improvement Project 2000-005, for funding of a screen wall and removal and replacement of landscaping with a score of 75, for funds up to $9,557. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Reynolds to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on February 7, 2001. This meeting was adjourned at 1 1:08 a.m. on January 3, 2001. Respectfully submitted, 4-8 Ty . SAWYER, Executive Secretary City La Quinta, California 05 G:\WPD0CS\ALRC1-3-01.wpd 5 C �a'�(T� c DEPARTMENT REPORT: !" c&t,, 4 w� G� OF9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: February 20, 2001 RE: Department Report — Response(s) to Public Comments The following is the response to public comments made at the February 6, 2001 City Council meeting: 1. Mr. Roger Compton, 54-080 Avenida Diaz, addressed the City Council regarding the need for maintenance of the fields at the Sports Complex. No additional response was necessary, as the Council and staff advised Mr. Compton that a work order was in progress to get the fields ready for opening day of baseball season. 2. Mr. Paul Grinkevich, 78-188 Calle Norte, asked whether any studies have been conducted regarding replenishment of the Valley's water table. • No additional response was necessary, as the Mayor and Council responded during the meeting. The Mayor encouraged Mr. Grinkevich to contact the Coachella Valley Water District (CVWD) and advised that this water agency is responsible for the City's water services. 3. Mr. Henry Schwartz, 44-030 Dalea Circle, expressed appreciation for the approval of the Community Park Master Plan. No response was necessary. DEPARTMENT REPORT: 1- c&t,, 4 U a h� t4� OF T 9 TO: The Honorable Mayor and Members of the City Council FROM: Britt W. Wilson, Management Analyst, City Manager's Office DATE: February 20, 2001 RE: Department Report - Status Report on City's Marketing Plan Implementation Staff periodically provides a status report to the City Council on the implementation of the City's Marketing Plan. This report covers work accomplished since the last status report presented to the City Council at the September 19, 2000 meeting. All activities are consistent with the FY 2000-2001 Marketing Plan as adopted by the City Council on June 20, 2000 and per the contract with Kiner/Goodsell Advertising approved by the City Council on July 5, 2000. Some of the major projects accomplished or in process include: ■ Sponsored the Second Annual Realtors' Breakfast at the La Quinta Resort & Club on October 19, 2000 with approximately 40 people in attendance. ■ Staffed a booth at the International Council of Shopping Centers Palm Springs conference held on September 27-29, 2000. In addition to the booth, the City of La Quinta hosted a part of the Social Event on Wednesday night. Several good contacts were made (e.g. Staples, Trader Joe's) and a listing was previously provided to the City Council. A full -page color advertisement was placed in the ICSC program guide. ■ Placed a 4-page advertorial in the October issue of Palm Springs Life magazine. In addition, stand-alone reprints were ordered and are being distributed to interested parties. ■ Conducted several meetings with "marketing committee" comprised of representatives from the Chamber, KSL, and City staff, including Kiner/Goodsell representatives. ■ Completed the update of the City's infomercial. In addition to being shown locally, the infomercial is being shown in the Pacific Northwest market. Staff has fielded numerous calls from that region since the airing of the infomercial. ■ Completed 10-second and 30-second economic development spots for local television airing. ■ Placed a full page, color advertisement in Alaska Airlines' "Destination Palm Springs" magazine feature. This advertisement has also generated interest, particularly from the Pacific Northwest. ■ Placed an advertisement in the Inland Empire Film Commission production guide which is due out this month. In addition, staff has been working with the Inland Empire Film Commission and has responded to a few requests for information about filming in the La Quinta area. ■ Participated in the Golf Cart parade and the Date Festival parade with a float. ■ Placed an advertisement in Franchise Times magazine. ■ Placed an advertisement in the Bob Hope Chrysler Classic program guide. ■ Explored weather station concept; however, no current activity is being pursued unless directed otherwise by the City Council. Staff is reinstating a weather "flash card" on the City's existing website. ■ Initiated the City in Progress business retention program. Efforts to date include the placement of four, free standing 4' x 8' signs in and around The Village and four sign faces attached to the existing Chamber business -directional signs. In addition to these signs, the City notified businesses in The Village that they may place additional signage on their property during the construction period. Radio spots and print advertisements began appearing in February and will continue into April. Staff and Kiner/Goodsell are also exploring the re -design of a logo/markings for City vehicles. G:\MyData\WPDocs\CITY COUNCIL\DEPARTMENTREPORTMARKETING 02-20-01.wpd DEPARTMENT REPORT: 3-10� FEBRUARY 22 MARCH 2 MARCH 6 MARCH 15-18 MARCH 20 MARCH 22 CITY COUNCIL'S UPCOMING EVENTS CULTURE IN THE COURTYARD MAINSTREET MARKETPLACE CITY COUNCIL MEETING LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING CULTURE IN THE COURTYARD APRIL 3 CITY COUNCIL MEETING APRIL 6 MAINSTREET MARKETPLACE APRIL 17 CITY COUNCIL MEETING APRIL 26 CULTURE IN THE COURTYARD MAY 1 CITY COUNCIL MEETING MAY 15 CITY COUNCIL MEETING MAY 21-23 INT'L COUNCIL OF SHOPPING CENTERS SPRING CONVENTION - LAS VEGAS February 2001 Monthly Planner 1 2 3 January March S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 4 5 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Council Energy/Envi- Meeting Sniff 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 5:30 PM Invest- Commission 12:00 PM CVAG 7:00 PM Plan- ment Advisory Transp-Perkins ning Commis- Board 6:00 PM League of Calif. Cities sion Meeting Riv.Div. Ri 7:00 PM Commu- nity Services Commission Valentines Day 18 19 20 21 22 23 24 Presidents 9:00 AM CVB- 9:00 AM Day Henderson LAFCO- (City Hall 2:00 PM City Henderson Closed) Council Meeting 25 26 27 28` 2 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG Exec Com-Pena ning Commis- Human/Com- sion Meeting Adolph F 4:00 PM DRRA Airp-Henderson Printed by Calendar Creator Plus on 2/15/2001 March 2001 Monthly Planner .. ... .. .. .. .. .. .. 1 2 3 12:00 PM February April Mayors Lunch S MT W T F S S MT W T F S 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 4 5 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Council 6:00 PM - 9:00 Energy/Envi- Meeting PM Joint City Sniff Council/ 7:00 PM Cultural Planning Com- Arts Commission mission Meet- ing (tentative) 11 12 13 14 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 5:30 PM Invest- Commission 12:00 PM CVAG Transp-Perkins 7:00 PM Plan- ment Advisory St. Patrick's 6:00 PM League ning Commis- sion Meeting Board Day of Calif. Cities- Riv.Div. 7:00 PM Commu- nity Services Commission 18 19 20 21 22 23 24 9:00 AM CVB- 9:00 AM Henderson LAFCO- 2:00 PM City Henderson Council Meeting 25 26 27 28 29 30 31 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG Exec Com-Pena ning Commis- Human/Com- sion Meeting Adolph 4:00 PM DRRA Airp-Henderson Printed by Calendar Creator Plus on 2/15/2001 April 2001 Monthly Planner Sunda y Monday Tuesday Wednesday Thursday Friday rday 1 2 3 4 5 6 7 2:00 PM City 10:00 AM ALRC Council Meeting Daylight Savings Time Begins 8 9 10 11 12 13 14 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Public Safety- Mosquito Pena Energy/Envi- Perkins Abate. -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG 7:00 PM Plan- ment Advisory 7:00 PM Cultural Transp-Perkins ning Commis- Board Arts Commission 6:00 PM League sion Meeting of Calif. Cities- Riv.Div. 7:00 PM Commu- nity Services Commission 15 16 17 18 19 20 21 Easter 9:00 AM CVB- 3:30 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 22 23 24 25 26 27 28 7:00 PM Plan- 12:00 PM CVAG 9:00 AM ning Commis- Human/Com- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 29 30, r;•. 6:00 PM CVAG- Exec Com-Pena March May S M T W T F S S MT W T F S 1 2 3 1 2 3 4 4 5 6 7 8 9 10 6 7 8 9 10 11 12 . ° 11 12 13 14 15 16 17 13 14 15 16 17 18 19 m 18 19 20 21 22 23 24 20 21 22 23 24 25 26 ,f 25 26 27 28 29 30 31 2728293031 Printed by Calendar Creator Plus on 2/15/2001 DEPARTMENT REPORT: 4- A 5 Cry OF fly 9SU TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety- -14. DATE: February 20, 2001 RE: Monthly Department Report - January 2001 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of January. The reports depict the following highlights: • Year to date building permit valuation is $36,874,707.20 which represents an issuance of 403 building permits through January; • 330 animal control cases have been handled through January; • 256 code compliance cases have been initiated through January; • 20 new licenses were issued to La Quinta based businesses in January. 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ANIMAL CONTROL REPORT FOR: January, 2001 Steve Alexander, Jackie Misuraca and Carey Diaz ANIMAL PICKUPS JAN Dols Alive 54 Dead 3 OTI 1 Cats Alive 24 Dead 4 Other Animals Alive 1 Dead 2 TOTAL ANIMALS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 01 DATE 00 HANDLED JAN DATE 01 DATE 00 54 43 Bite Reports 4 4 2 3 14 Animal Trap 1 0 Set Ups 14 14 4 24 7 Cruelty to 4 4 Animals 0 0 0 1 0 Vicious Animal 2 7 Restraining 0 0 1 Alive 79 79 50 Dead 9 9 25 OTI 1 1 0 TOTAL ANIMALS REMOVED 89 89 75 VIOLATIONS: No Owner Warnings Dogs at Large 36 7 Noise Disturbance 2 0 Defecation removal 0 0 License Violation 0 0 Other 0 0 Monthly Total 38 7 Special Hour Patrols 11 11 6 Zoning Violations 5 5 0 Lost & Found 29 29 38 Animal Rescue 2 2 0 Outside Agency 0 0 1 City Reclaims 19 19 19 Other 22 22 26 TOTALS 106 106 97 Citations 37 0 3 50 0 90 YEAR TO DATE 38 7 90 TOTAL MONTHLY INCIDENTS HANDLED: JAN 01- 330/JAN 00 - 236 YEAR TO DATE INCIDENTS HANDLED: JAN 01 - 330/JAN 00 - 236 003 CODE COMPLIANCE REPORT FOR: January, 2001 Jan 01 YEAR TO DATE 01 YEAR TO DATE 00 ABATEMENTS: Nuisance Abatements Started 108 108 51 Weed Abatements Started 6 6 12 Vehicle Abatements Started 142 142 85 Dwelling Abatements Started 0 0 20 TOTAL STARTED 256 256 168 TOTAL COMPLETED 267 267 229 Home Occupation Inspections 12 12 13 Business License Inspections 4 4 13 Public Service 253 253 314 Garage sale permits Issued 84 84 113 Spay and Neuter Vouchers 0 0 0 004 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N_ N N_ N N _N N N N N N N N _N N N N_ N N N_ y N M O M M 0 .- O M N M M N O O O N O N N 1 W > W n, Z X Q -j w w ( U w Z Z J U) F W H U) Q W = U ww0>U O(.5 >>Q W). 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W a NFQ -i aNiO m0wd0CL zU OzouwQwQ(7a��. m NN EaN<LL EoF-mlwiwm�¢Upm�5W} -1 � Z m W►-=O=W Un0JUU-.) of ��(7 pm (0 C�Z U) co owJ 2'Y Wa w 111 OmwO3.� U z m .I d W °� � > � W (}i U) Faa w Y UJ) 7) _j O a a m 0 0 0 2 m- Y Y Y Oy w 0 R O d C N N� O (NO (ND O O M� N ((00 (� CO O COOW O (rA M 1 O M N O g M O N g r (n (0 M (- M V Nt CM M M (D Co (M M (M O CO) M cl) (D N M CO M M (0 O m 0 0 0 0 0 0 C. 0 0 0 0 0 0 0 0 0 0 0 0 0 �-�— DEPARTMENT REPORT: 5'A 0 U 5 OF 9w TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL J� �J FROM.. JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: JANUARY 16, 2001 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF JANUARY, 2001 Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of January. 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C Cn U) CT U) C O O U Z r O L U 'a 0 .0 a a m a H =' 2 g 2 a U Cn N 00 T DEPARTMENT REPORT: S- $ U_ 5 C� OF T �� TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN COMMUNITY DEVELOPMENT DIRECTOR DATE: FEBRUARY 20, 2001 SUBJECT: REPORT ON REQUESTED JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION At the February 6, 2001, City Council meeting, a joint meeting with the Planning Commission was scheduled for March 7th starting at 6:00 p.m. Due to delays in completing the General Plan draft document, staff is requesting that this date be changed to sometime during the first week of April. (April 2"d to April 61h). As stated before, the study session will be a joint meeting with the Planning Commission and City Council. Staff is asking that you consider a new date to conduct this meeting. �n DEPARTMENT REPORT: 04 �'`' • ��IY�V'IN � O2 U S cF'y of tHtiV TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: FEBRUARY 20, 2001 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JANUARY 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MARCH 2001: March 2 *Play Reading Workshop March 5 *Putting Contest March 5 Beginning Computers, La Quinta Boys & Girls Club March 6 *Advanced Bridge Lessons March 6 *Watercolor Lessons March 6 *Writing for Profit and Pleasure March 6 Polaroid Transfer Photography, La Quinta Senior Center March 7 *Intermediate Bridge Lessons March 7 Intermediate Computers, La Quinta Boys & Girls Club March 7 Photo Deluxe 2, La Quinta Senior Center March 8 Photo Deluxe 2, La Quinta Senior Center March 9 *Conversational Spanish Lessons March 10 Mastering Microsoft Access, La Quinta Boys & Girls Club March 10 South of the Border-Algodones, Mexico Shopping Trip March 12 *Stained Glass Workshop March 13 *Free Health Screening March 13 "Diabetes -Sound the Alert" Seminar March 13 Beginning Yoga, La Quinta High School Dance Room March 13 Continuing Yoga, La Quinta High School Dance Room March 15 *St. Patrick's Day Luncheon March 15 Beginning Yoga, La Quinta High School Dance Room March 15 *St. Patrick's Luncheon March 17 My Own Art Instruction, La Quinta Senior Center March 19 *The Art of Rug Hooking March 19 *Free Financial Counseling March 21 *Senior Sports Day March 22 Culture in the Courtyard, La Quinta Civic Center Courtyard March 27 *Dog Training Workshop March 28 Pilates, La Quinta High School Dance Room March 29 Fashion Island Shopping Trip, Newport Beach March 31 2-on-2 Grass Volleyball Tournament * Senior Center Program, Class or Event Community Services Department Attendance Report for the Month of January 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 312 112 200 271 8 Special Events 20 15 5 1 1 Adult Sports 552 300 252 12 12 Senior Center 2425 2362 63 163 134 Total 3309 2789 520 203 155 Senior Services Senior Center 845 974 -129 17 14 Total 845 974 -129 17 14 Sports Complex Use AYSO Soccer 1350 1100 250 20 16 Total 1350 1100 250 20 16 Total Programs 5504 4863 6411 240 185 Volunteer Hours Senior Center 799 787 12 Meals on Wheels 64 47 17 Total Volunteer Hours 863 834 29 Monthly Revenue Senior Center $13,108.00 $ 14,228.00 $ (1,120.00) Community Services $14,324.00 $ 9,541.00 $ 4,783.00 Rental Income T 1,017.50 $ 1,305.00 $ (287.50) Total Revenue $ 28,449.50 $ 25,074.00 $ 3,375.50 Revenue Year to Date Senior Center $ 37,807.00 $ 37,309.94 $ 497.18 Community Services $ 36,569.85 $ 24,946.10 $ 2,082.75 Rental Income $ 7,426.50 $ 4,348.00 $ 3,076.50 Total Revenue to Date $ 81,803.35 $ 66,604.04 $ 5,666.43 Community Services Program Report for January 2001 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga, Tu. 27 81 0 0 81 3 0 Beginning Yoga, Th. 15 30 0 0 30 2 0 English Riding Lessons 6 12 0 0 12 2 0 Basic Cake Decorating 3 9 0 0 9 3 0 Learn to Draw 14 28 0 0 28 2 0 Photo Deluxe 2 5 15 0 0 15 3 0 Latin Ballroom Dance 22 44 13 26 18 2 2 Conversational French 20 40 28 46 -6 2 2 Beg. Computers Mon. 10 20 10 20 0 2 2 Pilates 6 18 0 0 18 3 0 Int. Computers Wed. 5 15 10 20 -51 3 2 Totals 133 3121 611 1121 2001 27 1 8 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Culture in the Courtyard 20 20 15 15 5 1 1 Totals 20 20 15 15 5 1 1 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 72 72 60 60 12 8 9 Adult Soccer League 120 480 80 240 240 4 3 Totals 192 552 140 300 252 12 12 Recreation Totals 1 3451 8841 2161 4271 4571 401 21 Page 2 Senior Center Attendance 2001 2001 2000 2000 Registered Total Registered Total Meetings articipants articipation articipants articipation Variance 2001 2000 Senior Activities Ballroom Dance, Complimentary 15 15 11 11 4 1 1 Bridge, ACBL 323 323 266 266 57 5 4 Bridge, Duplicate/Social 542 542 531 531 11 10 12 Dog Training, Complimentary 10 10 0 0 10 1 0 Golden Tones 51 51 92 92 -41 4 7 Ice Cream Social 52 52 14 14 38 6 2 Monthly Birthday Party 36 36 42 42 -6 1 1 Monthly Luncheon 92 92 98 98 -6 1 Movie Time 70 70 61 61 9 8 8 Putting Contest 7 7 7 7 0 1 1 Television Viewing 29 29 46 46 -17 n/a n/a Tennis 152 152 192 192 -40 12 12 Tennis Social 25 25 17 17 8 1 1 Senior Activity Total 1404 1404 1377 1377 27 50 50 Senior Leisure Courses Ballroom Dance 18 33 14 29 4 41 3 Ceramics 11 31 13 36 -5 4 3 Computer 46 70 98 142 -72 15 19 Dog Training Class 7 25 3 3 22 4 1 Exercise 49 384 63 411 -27 11 12 Music Magic 8 19 0 019 3 0 Spanish Lessons 9 14 20 55 -41 3 4 Stained Glass 9 18 0 0 18 2 0 Watercolor 10 37 0 0 37 4 0 Senior Leisure ourses O a 167 631 211 676 -45 50 42 Senior Leisure Classes Arts and Crafts 17 17 18 18 -1 5 4 Bridge Lessons 151 151 107 107 44 8 6 Computer Tutor 23 23 19 19 4 20 7 Painting 32 32 35 35 -3 5 4 Quilting 30 30 45 45 -15 41 4 Rug Hooking 12 12 0 0 12 3 0 Tai Chi 21 21 22 22 -1 3 4 Tap Dance 38 38 34 34 4 6 5 Woodcarving 28 28 0 0 28 4 0 Writing for Profit 38 38 29 29 9 5 8 Senior Leisure Classes Total 390 390 309 309 81 63 42 1961 2425 1897 2362 63 163 134 Senior Services A.A.R.P. "55 Alive" 54 54 52 52 2 2 2 Ambassadors 98 98 93 93 5 n/a n/a Bono's Mobile Office 8 8 1 1 7 1 1 FIND Food Distribution 329 329 440 440 -111 4 4 Health Screenings 34 34 43 43 -9 2 4 I.I.D. Energy Assistance 12 12 0 0 12 4 0 I.I.D. Energy Assistance/No fee 2 2 0 0 2 1 0 Information/Referral/Outreach 281 281 309 309 -28 n/a n/a Legal Consultation 17 17 13 13 4 1 2 Medicare Consultation 6 6 20 20 -14 n/a n/a Share Meetings/Sign-up 4 4 3 3 1 2 1 845 845 974 974 -129 17 14 SENIOR CENTER TOTAL 2806 32701 2871 3336 -66 180 148 Page 3 DEPARTMENT REPORT: F OF T1 9 TO: FROM: DATE: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR FEBRUARY 20, 2001 SUBJECT: RESEARCH REGARDING CITY CALENDAR At the January 2, 2001 City Council meeting, Councilmember Sniff requested additional information regarding the "Spirit of Palm Desert" City Calendar. The following information has been obtained from the City of Palm Desert regarding the cost of the calendar and the method of distribution. The total cost of the calendar was approximately $45,000 for 30-32,000 copies Printing and Scanning $24,000 Postage $6,000 Photographer $5,000 Designer $3,600 Miscellaneous Costs $6,000 The calendar was mailed to approximately 28,000 residents. The remaining calendars were distributed through the Desert Visitor's Center and the Palm Desert City Hall. S:\Community Services\CCReports\CITY CALENDAR UPDATE.wpd DEPARTMENT REPORT: G—C'. La S45 OF T19 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO NCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: FEBRUARY 20, 2001 SUBJECT: CULTURAL ARTS COMMISSIONER RESIGNATION On February 12, 2001, Rosita Shamis, Chairperson of the Cultural Arts Commission, received notification from Stewart Woodard regarding his resignation from the Cultural Arts Commission. Staff was carbon -copied on the resignation letter. The City Council may wish to acknowledge the resignation of Mr. Woodard from the Cultural Arts Commission effective February 12, 2001. Mr. Woodard's term on the Cultural Arts Commission was to expire on June 30, 2002. There are two commission seats set to expire on June 30, 2001. The City Council may desire to fill the two seats as well as the vacant seat in June or direct staff to begin a recruitment for the vacant seat at this time. S:\Community Services\CCReports\CULTURAL ARTS COMMISSIONER RESIGNATION.wpd DEPARTMENT REPORT: g-A Tiht 4 4 " MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: February 20, 2001 RE: Public Works/Engineering Department Report for the Month of January 2001 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. 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O MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 200012001 January 2001 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Com letion City Entrance Monuments 98-05 $257,100 0% 100% August, May, 2000 Award 5/18/99 1999 Rondo Drainage Channel, 98-11 $165,106 0% 100% April 2000 July, 2000 Award 317/00 Rondo Channel Landscape $49,488 0% 90% Sept 2000 Oct 2000 Improvements, 98-11-A Award 9/05/00 Jefferson Street Improvements $6,876,876 3% 40% May, 2000 April, 2001 HWY111 to Ave 54, 99-05 Award 6/29/99 Fritz Burns Park $93,316 0% 90% Sept. 2000 Oct. 2000 Fence Rehabilitation 98-16 Award 9/18/00 Cove Oasis/ Lake Cahuilla $146,157 0% 90% Sept. 2000 Jan 2001 Trailhead 98-18 Award 9/00 Assessment District PH VI $4,425,431.00 9% 26% Oct. 2000 April 2001 98-19 A&B Award 6/20/00 Assessment District PH VI- $1,411,674.00 0% 14% Oct.2000 April 2001 98-19-C Award 6/20/00 Assessment District PH VI - $943,432.00 13% 86% Aug 2000 April 2001 98-19-D Award 6/20/00 Park Avenue Sidewalk $15,867.25 80% 90% Dec. 2000 Jan. 2001 Award 12/00 La Quinta Civic Center Campus Imr)LQea)ents Not Awarded Yet T:\PWDEPT\CIPDIV\MPSSMST REPORT\2000\2001W101Mpsmst.wpd Revised 21"] 0 1) 6 1 Ii1111111,101,10��10,1I100s�Is,lII,IIt1��Ir�i1 91�II�I�I�IIIIIIIIIIIII��IIIIIIIIII��i�� "31�I��IIIIIII�i��1�111111111111111ii�� IIII��IIIIIII�I�i��111i11��111111111�� IIIIII�IIII��I�Ii��1�111111111�1�11�3 W" m° �1NcN U° 0d1 �O ' � 1c: �c y Department Report No. 9`A POLICE REPORT Inside this issue: January Significant Activ- ity Report School Resource Officer Reports for January December Crime Statistics Summary Target Team Report for January Explorer Program Report for January Motorcycle Officer Statis- tics for December Volume 1, Issue 2, Indio Station Traffic Report Special points of interest from the Crime Statistic Summary: • 5-Year Crime Comparisons included in this months report (Calendar year) . • The biggest loser on the 5-year comparison is in the area of sex related issues.... Rape attempts, sex crimes, and Domestic violence per- centage increases outstrip popula- tion growth (approx. 34%). • The biggest winner is surprisingly in reported DUls.... down over 50%from the high in 1996. • Remember that many of the Part I crime reports include attempts in addition to committed reports. See asterisks on summary. DEC 2000 -]AN 2001 Indio Station Welcomes a New Lieutenant: Meet Walter Meyer If you see a new face at any of your meetings, or hear a new voice respond- ing to your queries, it will most likely be Lt. Walt Meyer. Along time Coa- chella Valley resident (30 years), Walt promoted into a newly created position for the Indio Station. He moves into an administra- tive slot and will be dealing directly with many of the issues in La Quinta. Walt began his law en- forcement career in 1983 as a Reserve Officer at Palm Springs Police De- partment. He also worked as an officer for Desert Hot Springs and joined the Sheriff's Department in 1990. You would be hard pressed to find an area of law enforcement that Lt. Meyer hasn't experienced. His career includes assign- ments in patrol, traffic, in- vestigations, narcotics and SWAT. He also brings with him a thorough understanding of Community Action Teams and experience in the prac- tical application of commu- nity oriented policing units. The Lieutenant has a B.A. in Criminal Justice and is currently working on his Master's Degree. Walt and his wife, Merchant Response to IMPACT Program is Positive In January, the Riverside County Sheriffs Dept. and State of California Dept. of Alcoholic Beverage Con- trol (ABC) personnel visited several City of La Quinta alcoholic beverage sale locations to introduce the IMPACT (Informed Merchants Preventing Alco- holic Related Crime Tenden- cies) Program. The merchant response to the pro- gram was positive. The IMPACT Program is a prevention and education pro- gram. Its main objective is to teach licensees how they can help reduce al- cohol related crime such as sales to minors Rhonda, are raisingtwo children here in the val- ley — Brittany, age 9, and Matthew, age 6. He is a welcome addition to the law enforcement efforts for your city. I'm sure you will be finding that out first hand. and obviously intoxicated per- sons. The program is a change from the tradi- tional (Continued next page) Continued.... Law enforcement philosophy. It is designed as a crime preventive approach in a relaxed atmosphere of cooperation between merchants and law enforcement officers. During their visits, IMPACT teams remind licensees of the responsibilities and accountability associated with the sale of alcohol. The officers inspect licensed premises for compliance with state and local laws. The officers may look for loitering, litter, graffiti, posted signs, slot machines, lack of food service in restaurants, illegal weapons, or other violations. If a licensee is not in compliance, the officers will tell the licensee or employee on duty and provide copies of any laws or rules. Licen- sees must then correct any problem areas. Later, officers will conduct follow-up visits. Although the focus is to educate, officers will take action if they see any major violations during the inspections/visits Future IMPACT prevention and education times are being planned for 2001. LA QUINTA POLICE DEPARTMENT Capt. Darla Singerton, Commanding Significant Incidents/Highlights — January 2001 CALLS FOR SERVICE 12/31 (Sun) 68 01/01 (Mon) 55 01/02 (Tues) 40 01/03 (Wed) 36 01/04 (Thu) 39 01/05 (Fri) 43 01/06 (Sat) 41 01/07 (Sun) 42 01/08 (Mon) 40 01/09 (Tue) 35 01/10 (Wed) 39 01/11 (Thu) 51 1/12 (Fri) 46 01/13 (Sat) 44 01/14 (Sun) 31 01/15 (Mon) 41 01/16 (Tue) 45 01/17 (Wed) 52 01/18 (Thu) 46 01/19 (Fri) 53 01/20 (Sat) 54 01/21(Sun) 38 01/22 (Mon) 40 01/23 (Tue) 37 01/24 (Wed) 33 01/25 (Thu) 46 01/26 (Fri) 58 01/27 (Sat) 33 01/28 (Sun) 38 01/29 (Mon) 35 TOTAL CALLS: 1299 (Averaging 43 calls per day for the reporting period) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 12/31 A Palm Desert resident was arrested for DUI. A Belvedere, Ca. resident was arrested for DUI. A La Quinta resident was arrested for DUI. A La Quinta resident was arrested for DUI. 01/01 A 24 year old La Quinta man was arrested for (2) vehicle burglaries and a petty theft from a vehicle in the area of Desert Stream x Bridgette Way. Upon further investigation, his vehicle was located, containing thousands of dollars worth of stolen property. Most of the recovered property was taken during past burglaries in North La Quinta. 01/02 An attempted burglary on Calle Norte was reported by the victim, who scared the suspect away. 01/03 Nothing notable. 01/04 Nothing notable. 01/05 A minor injury traffic collision occurred at Ave. 48 x Caleo Bay. The PCF was undetermined. LA QUINTA POLICE DEPARTMENT Capt. Darla Singerton, Commanding Significant Incidents/Highlights — January 2001 O1/06 A burglary was reported at PGA West, to the KSL Corporate offices. O1/07 (29) decorative lights were discovered vandalized at the La Quinta Country Club, between 01105 — 01 /07. A 26 year old Desert Hot Springs man was arrested for being under the influence of a controlled substance in front of the Seasons adult living community. A 36 year old Desert Hot Springs woman was arrested at Walmart for petty theft with priors. A 29 year old Thermal female was arrested for possession of stolen property and four traffic warrants. O1/08 Nothing notable. O1/09 A 40 year old La Quinta man was arrested at his residence for domestic battery. Two La Quinta juveniles, one 14 and one 15 years, were arrested for residential burglary after witnesses identified them. The stolen property was located later at their residence. O1/10 A residential burglary was reported in the 79-000 block of Diane Drive. Taken was a mountain bike. A spousal rape was reported that had occurred on 12/25. O1/11 A 22 year old Indio man was arrested at Lowes for burglary. A burglary occurred in the 80-000 block of Spanish Bay in PGA West. A vehicle burglary occurred in the 52-000 block of Ave. Villa. A 29 year old parolee was arrested for possession of burglary tools and for being under the influence of a controlled substance. O1/12 A 30 year old Palm Desert resident was arrested for DUI. A residential burglary and stalking incident occurred in the 52-000 block of Ave. Diaz. O1/13 A 78 year old La Quinta woman was arrested for DUI. Numerous landscape lights were reported vandalized at the La Quinta Country Club Estates. 2 LA QUINTA POLICE DEPARTMENT Capt. Darla Singerton, Commanding Significant Incidents/Highlights — January 2001 01/14 A 40 year old La Quinta man and his 43 year old spouse were both arrested for domestic violence in the 53-000 block of Ave. Obregon. 01/15 A vehicle burglary occurred in the 78-000 block of Grand Traverse. Taken were golf clubs. An residence under construction, in the 77-000 block of Calle Hidalgo, was burglarized. A residential burglary occurred in the 78-000 block of Lago. Taken were golf clubs. A 47 year old Indio man was arrested for public intoxication in the Walmart parking lot. 01/16 A major injury traffic collision occurred at S.R. 111 x Plaza La Quinta. One of the involved parties suffered a broken neck. The PCF was a red light violation. 01/17 A 31 year old La Quinta man was arrested for domestic violence in the 45-000 block of Coldbrook. 01/18 A residential burglary occurred in the 48-000 block of Paso Tiempo. Taken were golf clubs. 01/19 A 24 year old Indio man was arrested at S.R. 111 x Adams Street. He was an unlicensed driver and in possession of methamphetamine. A 25 year old La Quinta female was arrested for assaulting her mother. A grand theft of golf clubs was reported in the 48-000 block of Casitas in Rancho La Quinta. 01/20 Two new homes under construction were burglarized in the 51-000 block of Ave. Alvarado. Taken were tools and construction materials. A 57 year old La Quinta man was arrested for domestic abuse. A weapon brandishing and firearm discharge occurred in the 51-000 block of Ave. Ramirez. A male fired several shots at his spouse as she drove away from his residence after picking up their children. 01/21 A non -injury traffic collision occurred at S.R.111 x Adams Street. The PCF was unsafe speed. 01/22 A 28 year old Desert Hot Springs female was arrested for burglary at Walmart. A 26 year old Coachella man was arrested for a felony drug related warrant at Washington Street x S.R.111. LA QUINTA POLICE DEPARTMENT Capt. Darla Singerton, Commanding Significant Incidents/Highlights — January 2001 01/23 A search warrant was served reference two residential burglaries. The stolen property was recovered and a La Quinta male was arrested. 01/24 (3) female La Quinta High School students were arrested for burglary. They were breaking into gym lockers and removing property. A 48 year old male was arrested for possession of a loaded, concealed, firearm. 01/25 A 29 year old Cathedral City man was arrested for a domestic violence warrant. A 39 year old Mecca man was arrested for a felony drug warrant. A 26 year old La Quinta man was arrested for public intoxication. A 16 year old Palm Desert juvenile was arrested for shoplifting at Walmart. 01/26 Two Beaumont men were arrested at Walmart for grand theft. 01/27 Nothing notable. 01/28 A 22 year old man was arrested for public intoxication. A 29 year old La Quinta man was arrested for domestic violence. An arson was reported in the desert area near Tierra Drive. Burned was misc. property and golf clubs. 01/29 (3) construction trucks at Rancho La Quinta had tools removed. The sales office was also burglarized. Riverside County Sheriff's Department La Quinta Target Team Monthly Report January 2001 Deputy Edward Price and Deputy Aaron Eller The following is a summary of the Target Team activities for the month of January Ongoing Investigation 7 Probation searches 2 Arrests/Filings 8 Parole searches 1 Vehicle checks 20 Consent searches 10 Business contacts 4 Meetings 4 Investigation Assists 4 Recovered stolen property $500.00 Arrest warrants served 0 Citations issued 1 Arrest warrants attempted 4 Surveillance 2 Programs 1 Property checks 3 Pedestrian checks 12 Civil commitments 0 Crime prevention hours 0 Bicycle time 0 hours Bar checks 2 Training hours 32 Back-ups 10 Illegal drugs seized Various items of Follow-ups 17 paraphernalia Search warrants 1 assist ARRESTS AND CRIMINAL FILINGS • A Palm Desert resident was charged with possession of methamphetamine, marijuana and possession of stolen property. • A Indio resident was charged with two counts of auto burglary which occurred in the Palm Royale Country Club. A Thermal resident was charged with three counts of theft and possession of stolen property from the La Quinta Resort. The suspect was an employee and was removing guest's property from the rooms. NOTEWORTHY ACCOMPLISHMENTS • The Target Team assisted the Indio Station Investigators with a "rolling" surveillance in reference to a shooting that left a female paralyzed. • The Target Team assisted Indio Investigators reference the above, serve a search warrant and recover the firearm used. Also located was 24 grams of methamphetamine. • The Target Team attended a Gang Abatement training class on 01/08 through 01/10. The training will help further combat the gang problems in the city. • The Target Team met with IPD to discuss plans for documenting identified gang members and serving them with a Street Terrorism Enforcement Program notice. • The Target Team authored a "bait" program in order to address the recent thefts occurring in the country club housing areas. In the past (60) days, over $50,000.00 worth of golf clubs have been stolen. The program will run from 01/27 through 02/03/01 and is still in progress. • The Target Team is in the process of re -structuring its gang files in order to implement newly acquired enforcement techniques. Prepared on 02/01 /01 by: Deputy E. Price #2273 Deputy A. Eller #2418 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT January 2001* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position 10 Reports 0 Felony Arrest 4 Misdemeanor Arrests 10 Citations 4 Vehicle Checks 10 Pedestrian Checks 0 Follow ups 0 Classroom Presentations HIGHLIGHTS: During this reporting period, I initiated ten pedestrian checks on and near La Quinta High School. Out of those ten pedestrian checks, six of those juveniles were truant from La Quinta and Indio High Schools. I have noticed an increase in trespassing occurring at La Quinta High School. I issued numerous warnings to individuals trespassing on campus. Two non -students were arrested after receiving trespass warning. Most of the individuals trespassing are Indio, Coachella, and Amistad High School students. One incident involved an ex -marine and former student at LQHS. The individual was sneaking on campus, and harassing a former teacher. The teacher was advised on how to obtain a Temporary Restraining Order. The individual was also issued a trespass warning. I also attended the monthly School Resource Officer meeting with the District Attorney's Office -Juvenile Division and County Juvenile Probation. During this reporting period there were no altercations on campus. DEP. R. WEDERTZ #2346 'Actual reporting period covers December 28, 2000 through January 22, 2001. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT January 2001* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position 4 Reports 3 Arrests 3 Citations 4 Pedestrian Checks 3 DA Filing 4 Traffic Stops 5 Vehicle Checks 0 Business/Truancy Checks 11 Student Interviews 10 Student Counseling Sessions HIGHLIGHTS: I conducted several truancy checks in the La Quinta area. I contacted two La Quinta High School students on La Quinta Middle School grounds. The students were arrested for truancy violation, possession of marijuana, and possession of a knife. I conducted a traffic stop of a vehicle for a vehicle code violation. The driver was arrested for possession of methamphetamine. I conducted several meetings with parents to discuss student attendance problems. I attended the DSUSD Student Attendance Review Board meeting (SARB). I assisted school security and the assistant principal with student discipline and student counseling. "*Actual reporting period covers January 2, 2001 through January 19, 2001 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT January 2001 HIGHLIGHTS: Training meetings were held on January 9, 16, 23, and 30 from 1600- 1800 hrs. The training meetings covered the following topics: 1) Building searches 2) Problem solving exercises 3) Community Oriented Policing 4) Physical training 5) Special Investigations Bureau presentation Deputy Yocom taught building searches. I coordinated the problem solving exercises and talked about Community Orientated Policing. Investigator Simms led the physical training. Special Investigations Bureau, S.I.B., personnel did the S. I. B. presentation. Sgt. Vigue and I coordinated the Explorer range day on January 27. Twelve Explorers received firearm safety and shooting instructions, shot .38 caliber handguns, and were taught how to clean the .38 caliber handguns. The California State Lodge Fraternal Order of Police presented Explorer Post 503 with a $4,000.00 grant check. Upcoming events include The Colorado River Explorer Competition, April 18-22, 2001, Magic Mountain outing, May 12, 2001, and Explorer basic and advanced academies, August 12-18, 2001. Submitted by Senior Deputy Any Gerrard, Community Programs Coordinator Indio Station, Riverside County Sheriff's Department MOTORCYCLE OFFICER STATISTICS December 2000 New to the monthly report is a summary of the activity of citations for the Motorcycle Officer position. This summary does not reflect an exact number of reports handled by the Officer. For example, where a citation or report was written with multiple violations on the same citation, these additional violations are not reflected in this summary. It is a summary of number of citations issued and offenses for which the violator was stopped. Citations written: 132 Turning violations: 11 Vehicles towed/stored: 14 Stop Sign: 8 DUI arrests: 5 Seatbelt violations: 1 Speeding Radar): 74 Mechanical cites: 6 Speeding (Pace): 17 City citations: 7 Red light/signal: 9 Handicap (Non -City): 2 Average speed over the posted speed limit: Highest speed in school zone (25 mph): Highest speed in construction zone: Highest speed in 45 mph zone: Highest speed in 50 mph zone: Highest speed in 55 mph zone: Training hours for Officer: Average number of citations per day: Days worked: 15.5 mph 47 mph (La Quinta High School) 51 mph (Adams and Ave. 47) 76 mph (Eisenhower & Vicente) 92 mph (Fred Waring & Las Vistas) 76 mph (Ave 52 & Jefferson) 0 hours 7 18 Prepared By: Deputy David Adams CITY OF LA QUINTA CRIME STATISTICS SUMMARY DECEMBER 2000 CITY'OF LA QUINTA YEAR CRIME COMPARISONS 1996 -- 200T CRIME .1996 9 1997 2 7 1998 4 1999 2000 2 "HOMICIDE "RAPE 15 Is SEX CRIMI�SAYEL v SEX CRIMES (MISD 10 w t2 . ......... 15 21 19 14 ROBBERY ASSAU E�L 11 15 14 16 18 94 198 374 ----------- - �95 220 384 360 134 87 121 Ii3 190 394 ------ 100 135 307 295 95 213 366 94 339 411 A OS ASSAULT (MISD) BURGLARY *VEIUCLE THEFT *THE FT 240 46.8. 65 125 227 357 75 314 309 THErf VANDALISM DOM. VIOLENCE 330 331 120 [to 139 NARCOTICS DUI T/C NON -INJURY TICINJURY T/C FATAL TRAFFIC Cf.fATIONS 124 182 321 75 67 ... ........ . 230 35 1 2383 67 W 348 68 0 2953 80 73 43 2975 90 497 54 65 2672 4 3292 11 STATISTICS INCLUDE ATTEMPTS CITY OF LA QUINTA DECEMBER CRIME COMPARISONS CRIME DECEMBER 2000 DECEMBE'R 1999 YTD (00) YTD (99) *HOMICIDE 2 0 2 2 *RAPE 2 0 15 8 SEX. CRIMES (FEL) 1 1 19 19 SEX CRIMES (MISD) 0 1 14 15 ROBBERY 3 1 18 16 ASSAULT (FEL) 5 4 94 95 ASSAULT (MISD) 14 15 198 213 BURGLARY 41 42 374 366 *VEHICLE THEFT 5 10 95 94 *THEFT (FEL) 24 28 220 177 THEFT (MISD) 55 52 384 339 VANDALISM (MISD) 20 28 360 411 DOM. VIOLENCE 13 3 134 108 NARC"OTICS 4 13 80 111 DUI 10 3 90 73 T/C NON INJURY 51. 50 497 410 T/C", 1NJURY 3 3 54 43 T/C: FATAL 0 0 4 -1- TRAFFIC CITATIONS 359 288 3292 2975 * STATISTICS INCLUDE ATTEMPTS 0 CD 0 01) 0 � W W co 1 OD cm CV r Lt") CN r T" N CV L3 `r M 04 0 LL q z w Q a LLJ 0 0 CF? 0 C) CV v- Q C� C ) L CV !"� c rl a- W wti z w Q w 0 w U J 0 CL H z 0 Q J W Q CO As N o {V = O �o N y� � O 111 M z 0 0) V a CV CV C1r) C) C) 0 Q LO C) 04 T- I— LO F� w Q CL w 0 a1 40 • • • z 9 a U Z Z U cr M 0 C- F- 0 G) O 0) 0 C3) N T- 0 w 0 Ir N 0 w 0 Ir- r r e-Ir- - irk 0 0) 0 C3) CV v- C) W W 00 1 0 C] M M C LO LO C`til (Y) 0 © 0 0 lqr C"') C V T- D Z T Z Z H V) Z 0 H U LL DISPATCH INFORMATION / Dr EMBER 2000 RESPONSE TIME I (M .. INUTES)_ --NUMBER OF INCIDENTS CODE 1: ROUTINE 1 8 CODE 3: EMERGENCY 1 0 1028 Indio Station Traffic Bulletin Bulletins are provided to standardize traffic enforcement procedures and accident investigation. Additionally bulletins will provide training about department policy, legal issues, and law updates MOTORIZED SCOOTERS: 407.5 CVC They have become very popu- lar and you may have one or know someone who has one. They are motorized scooters, aka: "go-peds". Since January I, 2000, California law now regulates these gasoline pow- ered motorized scooters. 407.5 CVC, defines a motor- ized scooter as any 2 wheel device that has handlebars, is designed to be stood or sat upon by the operator, and is powered by an electric motor that is capable of propelling the de- vice with or without human propul- sion. A device meeting this definition that is a powered by a source other than an electrical power (e.g, gaso- line -powered 2 stroke engine) is also a motorized scooter. A motorcyde, as defined in section 400 CVC, a motorized bicycle or moped as de- fined in section 406 CVC or a toy, as defined in Section 108550 H/S, are not motorized scooters. The following are laws that relate to the operation of a motor- ized scooter, 12804.9 CVC; a person operating a motorized scooter is not required to be licensed. 21224 (a) CVC; a person operating a motorized scooter is not subject to the provisions of the vehicle code relating to financial responsibility, registration, and licensed plate re- quirements. 21235 CVC; the operator of a mo- torized scooter shall not do any of the following: (a) operate a motor- ized scooter unless it is quipped with a brake that will enable the operator to make a braked wheel skid on dry, level clean pavement (b) operate a motorized scooter on a highway with a speed in excess of 25 miles per hour unless the motorized scooter is operated within a class 2 bicycle lane. (c ) operate a motorized scooter with- out wearing a properly fitted and fastened bicycle helmet that meets the standards described in 21212 CVC. (d) operate a motorized scooter when the operator is under the age of 16 years. (e) operate a motorized scooter with any passen- gers in addition to the operator. (f) operate a motorized scooter carry. ing any package ,bundle, or article that prevents the operator from keeping at least one hand upon the handlebars. (g) operate a motorized scooter upon a sidewalk, except as may be necessary to enter or leave adjacent property. (h) operate a motorized scooter on the highway with the handlebars raised so that the operator must elevate his or her hands above the level of his or her shoulders in order to grasp the normal steering grip area. (1) leave a motorized scooter lying on its side on any sidewalk, or park a motor- ized scooter on a sidewalk in any other position, so that there is not an adequate path for pedestrian traffic. 0) attach the motorized scooter or himself or herself while on the roadway, by means, to any other vehicle on the roadway. 22411 CVC; the operator may not operate the motorized scooter at a speed in excess of 15 miles per hour. 21221.5 CVC; unlawful to operate motorized scooter while DUI, alco- hol/drugs. 23330 CVC; the operator of a mo- torized scooter may not operate the motorized scooter on any vehicular crossing, (23254 CVC). Vehicle Impound Cost Recovery:V.I.C.R. FEE Since March 1995 , the Board of Supervisors of Riverside County adopted Resolution #95- 079, establishing a fee for the re- lease of an impounded vehicle as permitted under 22850.5 CVC. This fee will be charged on vehicles that employees of the Riverside County Sheriffs Dept cause to be towed and placed in storage in the unincorporated portion of the county and in the City of La Quinta. The fee is intended to cover the administrative costs related to removal, impound and release of the vehicle. In this pro- cedure, the generic term, "impound" is used although the technically correct term may be "abandoned" or "tow and store', or a variation thereof. At the present time the City of Coachella does not participate in this program. This procedure does not apply to vehicles that are towed and stored in the City of La Quinta and the unincorporated areas under the authority of 22651(c) recovered stolen vehicles, 22653(a) recovered embezzled vehicles, or 22651(g) driver injured or incapacitated (traffic collision). When the CHP 180 is com- pleted, under the applicable CVC Sections, the CHP 180 shall be marked "VICR FEES", appropri- ately in the "storage authority box". Finally, and most importantly, it is the responsibility of each dep- uty to insure that each vehicle they order towed/stored, be entered into NCIC at the end of their shift, and at least one copy of the "Notice of stored vehicle" be placed in the receiving tray. - Riverside County Sheriff Volume I Issue 2 Feb. 2, 2001 Quick Reference: V.C. SSecdons for Popular Storagellmpounds 22651(b) CVC; blocking hwy, parked left standing ob- structs traffic or creates haz- ard 22651(h)(2) CVC; PAS test driver under 21 yrs, when officer serves notice of sus- pension. 22651(g) CVC; driver in charge of vehicle injured or in- capacitated on hwy or public lands. 22651(p) CVC; driver cited for being unlicensed or having suspended drivers license. 14602.6 CVC; 30 day im- pounded, for unlicensed driver, (none issued) or sus- pended drivers license. 22651(0)(1) CVC; vehicle registration expired in excess of 6 months. 22655.5 CVC; crime investi- gation impound, I.e. fatal traf- fic collision, homicide. O IN CHP 180 Dos& Don'ts • Do- Completely fill out the CHP 180. • Do— Use the current R/O,UO info. from DMV computer inquires. • Don't— Personally issue a "stored vehicle letter" to a person not the R/O. • Do— Always inform driver or R/O of VICR fees if applicable. ■ I' Page 2 16028(a) V.C.— Upon de- mand of a peace officer every person who drives a motor vehicle upon a highway shall provide evidence of financial responsibility for the vehicle that is in effect at the time the demand is made. 16028(c) V.C.—Whenever a peace officer who has been trained as a traffic frc collision investigator is summoned to the scene of an accident the driver of any motor vehicle that is involved in the accident shall furnish written evidence of financial responsibility. if none, the officer may issue the driver a notice to appear for a viobtion of this section. Indio Station Traffic Bulletin Legal Spotlight: 16028(a) and 16028(c) Liability Insurance or Financial Responsibility Requirements Liability insurance is a re- quirement for all motorists in California. Enforcement of this law has been left to the DMV and law enforcement personnel. DMV requires current insurance before a vehicle can be regis- tered. This often leads to motor- ists obtaining a policy for a short period of time and then letting it lapse after they receive their registration. Until their registra- tion is due again, enforcement is left to random encounters with law enforcement. When contacting motorists remember to request evidence of insurance. Many times you will get a handful of expired policy cards. Check them over and if all are expired inquiry about the current card. If its not present, a violation has occurred and fur- ther investigation is required. If the vehicle is being driven by an employee and it is owned or leased by the employer, the cita- tion is issued to the employer per 40001 V.C. In order to issue a citation to the driver of the vehicle the following must occur. The vehi- cle must be owned or leased by the driver or immediate family member (spouse, parent, child). Additionally, since insurance laws are secondary enforcement laws, another violation must have occurred in order for you to initiate a traffic stop. Whether it is a mechanical or hazardous violation, include this violation on the citation as the first charge followed by the 16028(a) V.C. In regards to the section in 16028(c ) V.C. where it states "a peace officer who has been trained as a traffic collision inves- tigator" this means you need to have gone to at least Basic T/C School before you can issue a citation at the scene. If you have not attended the school, a person who has, can respond to the scene to assist you in issuing a citation for this violation. For those who have not been through the "40 hour POST" training , a traffic citation could be issued pursuant to 16025(a) CVC. Traffic Collision: Scene Management Responding to a traffic colli- sion can be overwhelming for some, but if you mentally plan ahead prior to arriving on scene, you can ease some of the stress. Start a "mental check- list" of the things that may be re- quired from you at the scene. This is based upon your training, common sense and information you received about the call; injuries, road blockage and how many units, if any, are re- sponding. The primary officer will ultimately be the "manager" at the scene, it may be you. If you are not the investigating officer, you are there only to assist and provide support. Upon arrival, the following should be done; 1) if the roadway is blocked by vehicles or any other hazards, make certain you utilize your patrol car to protect the parties and the scene in general to prevent an- other traffic collision. If need be, use other patrol units, if the scene is safe (no flammable leaks), establish a flare pattern, and if appropriate, use offi- cers for traffic control. Do whatever it takes to make the scene safe. 2) check on injuries, have medical per- sonnel respond if necessary, obvi- ously render aid until medical per- sonnel arrive. In the event the inju- ries resulted in a fatality or the inju- ries are Iffe-threatening, the on -duty watch commander needs to be noti- fied ASAP. They will evaluate whether or not to have a "traffic reconstruction team" respond. If the investigation requires a reconstruc- tion, immediately treat the scene as you would a homicide. "Freeze" the scene, preserving it as you found it for any physical evidence, and only allow authorized personnel to enter the "crime scene". 3) identify drivers and witnesses. Your witnesses are the investigating officers "best friend", don't ruin the "relationship", by un- necessarily detaining them beyond getting "blockout" and a brief sum- mary of what they witnessed. Some may want to eagerly stand around and watch, but most would rather con- tinue on to their destination. With good "blockout" information, they can be contacted later at their con- venience. 4) once the scene is stabi- lized, don't be afraid to contact the drivers and ask them to move their vehicles, if drivable. This includes CDF/AMR. Again, make certain you check with the investigating officer. 5) restoring the scene, may involve calling for tow trucks, public works from our 2 contract cities or Cal - Trans. Assistance may involve re- pairing or replacing traffic control devices. 6) once the "calvary' ar- rives, reevaluate the scene for any evidence or information you may have overlooked. You may get a different perspective once the scene is clear. Expired Registration Tows: Good Job or Expensive Mistake? A deputy is driving through the parking lot of the mall and sees a car displaying Feb 2000 tabs. He or she sends an inquiry to DMV by the unit MDT to confirm the expired status. The first page of the reply says the car is expired effective 12/14/00. To be safe, the deputy requests dispatch run the plate. The re- sponse is the same expired since Feb. A tow truck is called, the 180 completed, and another car goes to car jail for 22651(o I) V.C. A report is completed and turned in. Later that day, the owner re- turns to the parking lot finds the vehicle missing and learns the vehicle was towed. They go to the station and request a tow hearing since they recently pur- chased the vehicle and had paid for the registration. Their paper- work is verified, the 10-28 print- out checked, and the vehicle re- leased with the station paying the storage bill. Does this example happen. Yes, often for many avoid- able reasons. The most common is by running the vehicle plate by using the MDT "short form" command. Example - DP IABC123 Send. The system response to this command is only part of the record. If thinking about towing a vehicle use the DMV button and complete the "long form". Also hit PA (page additional) several times to get the entire record. Often Pending Mas- ter File data is at the end of the record. Also look at the dates and amounts of fees paid to the state. If there is an amount re- cently paid to the DMV it will appear as well as the date. Recent payments or a Pending Master file may indicate more to the story than what is visible. Unless you're an expert at DMV computer codes, let this one go and look for another. Questions? Ask a traffic deputy. Do you have suggestions for future topics? If so contact Dep. Bruce K. Lee. Presented by: Department Report /o City of La Qui' nta Fire Department Quarterly Report Dorian J. Cooley Battalion Chief Tom Tisdale Fire Chief Proudly serving the unincorporated areas of Riverside County and the cities of: Beaumont Banning Calimesa 4. Canyon Lake Coachella Desert Hot Springs Indian Wells Indio Lake Elsinore 4. La Quinta Moreno Valley Palm Desert Perris Rancho Mirage San Jacinto Temecula Board of Supervisors Bob Buster, District 1 John Tavaglione, District 2 Jim Venable, District 3 Roy W ilson, District 4 Tom Mullen, District 5 RIVERSIDE COUNTY FIRE DEPARTMENT In cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue -Perris, California 92570 - (909) 940.6900 - FAX (909) 940-6910 February 6, 2001 Honorable Mayor Pena and Members of the City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Ref Quarterly Report Attached please find the Fire Department Quarterly Report for the City of La Quinta for Octoberl through December 31, 2000 The report depicts the following highlights: Riverside County Fire Department units responded to a total of: • Medical Aids 228 • False Alarms 22 • Structure Fires 44 • Vegetation Fires 8 • Automatic Ringing False Alarm 108 • Other Fires (vehicle, refuse, etc.) 14 • Public Service Assists 27 (non -emergency assistance) • Fire Menace Standby 14 (fuel spill, gas leak etc.) Also, please note that we have completed response statistics for 1998-2000. This information can be found on the last page of this report. Attachments Respectfully submitted, Tom Tisdale Fire Chief By: Dorian J. Cooley Battalion Chief 250 200 150 100 50 Ic La Quinta City Fire Responses Quarterly Totals Yearly Comparisons ❑ 2000 ■ 1999 CA co Q U Q (D LL N C G cn L L N N m U N U c LL cc Q LL U) v 0 C "'' O V Q (n a� CD FM c a � Fourth Quarter 2000 1999 Medical Aids 228 229 False Alarms 21 16 Structure Fire 44 8 Vegetation Fires 8 0 Rin ing Alarms 108 35 Other Fires 14 16 Public Service Assists 27 18 Fire Menace Standby 14 6 I. TOTALSI 464 1 328 1/16/01 100 90 80 70 60 50 40 30 20 10 0 La Quinta City Fire Responses Quarterly Totals <n U rn Q m O ,, cn U— c O cn cu ¢ c u- co •� ¢ cc (n L- U) t N C > U d iL ■ October-00 ■ November-00 ❑ December-00 October-00 November-00 December-00 Medical Aids 65 67 96 False Alarms 7 13 1 Structure Fire 15 14 15 Vegetation Fires 1 3 4 Ringing Alarms 44 30 34 Other Fires 4 4 6 Public Service Assists 10 10 7 Fire Menace Standby 0 6 8 TOTALS 146 147 171 La Quinta City Quarterly Report Volunteer Responses Month Medical i Costs Sleep -Over Costs October-00 $ 172.50 $ 15.00 November-00 $ 360.00 $ - December-00 1 $ 133.25 $ - TOTALSI $ 665.751 $ 15.00 Medical Aid Costs ■ October-00 6i ■ November-00 O December-00 Sleep -Ovens Costs TOTALS COSTS PERCENTAGES ■ October-00 ■ November-00 * December-00 ® Medical Aid ■ Sleep -Over 50 .9 30 20 10 C La Quinta City Fire Responses Monthly Breakdown ® Medical Aids ■ False Alarms ❑ Structure Fire Vegetation Fires ■ Ringing Alarms ® Other Fires ■ Public Service Assists 0 Fire Menace Standby October-00 October-00 Medical Aids 65 False Alarms 7 Structure Fire 15 Vegetation Fires 1 Ringing Alarms 44 Other Fires 4 Public Service Assists 10 Fire Menace Standby 0 70 .e 50 .N 30 20 10 Cs] La Quinta City Fire Responses Monthly Breakdown 0 Medical Aids ■ False Alarms 0 Structure Fire III Vegetation Fires ■ Ringing Alarms ® Other Fires ■ Public Service Assists 0 Fire Menace Standby November-00 November-00 Medical Aids 67 False Alarms 13 Structure Fire 14 Vegetation Fires 3 Ringing Alarms 30 Other Fires 4 Public Service Assists 10 fire Menace Standby 6 100 90 80 70 60 50 40 30 20 10 0 La Quinta City Fire Responses Monthly Breakdown ■ Medical Aids ■ False Alarms 0 Structure Fire 0 Vegetation Fires ■ Ringing Alarms • Other Fires ■ Public Service Assists ® Fire Menace Standby December-00 December-00 Medical Aids 96 False Alarms 1 Structure Fire 15 Vegetation Fires 4 Ringing Alarms 34 Other Fires 6 Public Service Assists 7 Fire Menace Standby 8 1000 900 800 700 600 500 400 300 200 100 0 La Quinta City Fire Department Responses Yearly Comparisons Q N ni Q L L- a) L LL_ c O N w Q C a) L LL N N _ N Q c cu (n °) cn u- U 2 cn �. rn rn S ~ O U m a) U c a) > E U) U a) 2 d N LL_ ®1998 ■ 1999 1998 1999 2000 Medical Aids 666 835 923 False Alarms 202 49 83 Structure Fire 39 47 101 Vegetation Fires 25 13 47 Ringing Alarms 159 202 332 Other Fires 85 73 71 Public Service Assists 38 72 103 Fire Menace Standby 26 28 37 TOTALS 1240 1319 1697 1 /16/01 CVAG r_nocHELLA VALLEY ASSOCIATION of GOVERNMENTS Blythe • Cathedral City • Coachella • Desert Hot Springs • Indian Wells • Indio • La Quinta • Palm Desert • Palm tiprings • Hancno nni,age County of Riverside • Agua Caliente Band of Cahuilla Indians • Cabazon Band of Mission Indians Torres Martinez Desert Cahuilla Indians MEMORANDUM URGENT TO: Councilmember Don Adolph, City of La Quinta, HCRC CHAIRMAN Councilmember Phil Stack, City of Rancho Mirage, HCRC VICE CHAIR Robert Casias, City of Blythe Councilmember Bud England, City of Cathedral City Mayor Lupe Dominguez, City of Coachella Councilmember Jan Pye, City of Desert Hot Springs Mayor Pro Tem Conrad Negron, Sr., City of Indian Wells Councilmember Michael Wilson, City of Indio Councilmember Jean Benson, City of Palm Desert Councilmember Jim Jones, City of Palm Springs Belinda Mc Laughlin, County of Riverside Leticia De Lara, County of Riverside Tribal Member Candace Pate, Agua Caliente Band of Cahuilla Indians 2°d Tribal Vice Chair Marc Benitez, Cabazon Band of Mission Indians Tribal Chairwoman Mary Belardo, Torres Martinez Desert Cahuilla Indians FROM: Aurora Kerr, Director Human and Community Resources DATE: February 12, 2001 RE: PROPOSED ANIMAL CAMPUS OPERATIONAL COSTS Attached is the proposed animal campus operational costs according to Tier One and Tier Two levels of service. Tier One being the most critical and basic of animal services and Tier Two provides additional supportive services. Member jurisdictions have the option of participating at a Tier One Level or both Tiers. The figures are estimations and were provided with the help of Riverside County using their data and comparing it to local public animal shelter figures. Again, we'd appreciate your input and review. Please return the study and/or provide your comments to me or my assistant, Valarie by 5 PM Friday, February 16, 2001. Feel free to call me at 346-1127 should you have any questions. Thanks. :attachment CAValam s Piks\Cotnnutt-s\Hutrem & CnnununuyWnmul Gmq+us\fehl?menttt.lxcwpd 73-710 Fred Waring Drive, Suite 200 • Palm Desert, CA 92260 • (760) 346-1127 • FAX (7601340-5949 TIER 1 SERVICES The tiered services is a departure from offering jurisdictions an "all or nothing" participation level with the animal campus project. A tiered option allows jurisdictions to have a choice as to what types of services and at what level they would participate in this project. The tiered service levels were determined with the input of animal service organizations and representatives from member jurisdictions. TIER ONE SERVICES encompass the most basic and critical of animal care services and include the following shelter services: > Adoption of animal(s) > Shot Clinics > Housing of stray dog(s) and cat(s) > Redemption of animal(s) > Housing of exotic animal(s) > Housing of livestock > Euthanasia for animal owners > Disposal of dead animal(s) > Euthanasia of unclaimed strays > Owner turned in animal(s) > Education > Volunteer Program STAFFING FOR TIER ONE SERVICES is an estimation determined with the assistance of Riverside County Animal Shelter staff using the County's staffing pattern at their Riverside Animal Shelter and the number of animals impounded at that shelter compared to the total number of animals impounded at public shelters. > 7 Kennel Attendants $ 190,960. (@ $10.05/hour X 2080 hours = $20,904/yr + $6,376 benefits = $27,280/year) > 1 Volunteer Service Coordinator 27,829. (@ $13.67/hr X 1,560 hrs = $21,325 + $6,504 benefits = $27,829/year) - > Office Assistant 11 25,461. (@ $9.38/hr X 2080 hrs = $19,510 + $5,951 benefits = $25,46 1 /year) > Operations Chief (.15 FTE) 8.094. (@ $19.88 X 312 hrs = $6,203 + $1,892 benefits = $ 8,094/year) TOTAL SALARIESBENEFITS $ 252,344. CAPITAL EQUIPMENT is indicated in detail on the attached page according to Tier One and Tier 2 levels of service. TOTAL CAPITAL EQUIPMENT - TIER ONE 133,022L TOTAL TIER ONE SERVICES 385 366. TIER 2 SERVICES The tiered services is a departure from offering jurisdictions an "all or nothing" participation level with the animal campus project. A tiered option allows jurisdictions to have a choice as to what types of services and at what level they would participate in this project. The tiered service levels were determined with the input of animal service organizations and representatives from member jurisdictions. TIER TWO SERVICES encompass a level of animal care services that support the critical services in Tier One. Tier Two include the following shelter services and add the component for "Stand BY " (or After Hour) services: > Sale of animal licenses > Bite Reports > Barking Dog reports > Potentially dangerous/dangerous animal hearings > Vicious loose animal(s) > Injured stray animal(s) > Loose livestock > Assistance to other law enforcement agencies > Dog(s) attacking livestock in progress > Exotic animal(s) at large > Vicious or guard dog(s) at large > Home quarantines > Stray dog(s) confined -at -large > Stray cat(s) confined -at -large > Dead animal(s) > Potentially dangerous/dangerous animal restrain orders > Leash law violations and enforcement > Animal cruelty investigations and submitted for prosecution > Kennel inspections > Barking dog investigations > Search warrants > Canvassing for dog licenses - > Pick up of animal(s) that owners are turning in > Vet services STAND BY (AFTER HOURS) SERVICES > Stray bite in which ownership of the animal cannot be established; > Injured stray animals > Loose livestock > Assistance to other law enforcement agencies > Dog attacking livestock in progress > Exotic animal at large > Vicious or guard dog at large > Severe dog bite TIER TWO SERVICES CONTINUED STAFFING FOR TIER TWO SERVICES is an estintation determined xvith assistance of Riverside County Animal Shelter staff using the County's staffing pattern at their Riverside Animal Shelter and the number of animals impounded at that shelter compared to the total number of animals impounded at public shelters. > 5 Office Assistant II positions $ 127,305. (@ $9.38/hr X 2080 hrs = $19,510 annual + S 5,951 benefits = S25,461/year) > 1 Office Assistant III position 28,338. (@ SIO.44/hr X 2080 hrs = $21,715/year + S6,623 benefits = S28,338/year) > 1 Supervising Office Assistant position 31,596. (@ SI 1.64/hr X 2080 hrs = $24,211/year + S7,384 benefits = S31,596/year) > 8 Animal Control Officers 256,672 (@ $11.82/hr X 2080 hrs = S24,586/year + $7,499 benefits = S32,084/year) > 1 Senior Animal Control Officer 35,667. (@ S13.14/hr X 2080 hrs = $27,331/year + S8,336 benefits = S35,667/year) > 1 Supervising Animal Control Officer 40,200. (@ $14.81/hr X 2080 hrs = $30,805/year+ S9,395 benefits = S40,200/year) > 2 License Inspectors 54,560. (@ $I0.05/hr X 2080 hrs = $20,904/year + S6,376 benefits = S27,280/year) > 1 Dispatcher 37,242. (@ $13.72/hr X 2080 hrs = $28,538/year + S8,704 benefits = S37,242/year) > 1 Operations Chief (.85 FTE) 45,868. (@ S19.88/hr X 1768 hrs = $35,148/year + S10,720 benefits = S45,868/year) > 1 Volunteer Services Coordinator (.25 FTE) 9,276. (@ $13.67/hr X 520 firs = $7,108/yr + $2,168 ben. = $9,276/yr) 666,724 > STANDBY 14,570. > OVERTIME 54,656. > NIGHT DIFFERENTIAL 1,227. > BI-LINGUAL PAY 3,948. > OVERTIME -HOLIDAY 1,841. TOTAL SALARIES & BENEFITS 76s243. 742,968, CAPITAL EQUIPMENT is indicated in detail on the attached page according to Tier One and Tier Two levels of service. TOTAL CAPITAL EQUIPMENT - TIER TWO 4� 25,782. TOTAL TIER TWO SERVICES VI0 oI ,x u o O � �- c o � m o m CL g O G O c c 0 u � u o 'o N O U C� u m V Z o 0 N N 3 u . N T '0 Z N itRL O .3in e o 6 o o.4 v u 'o ; 0 5_-m :o o `o o o m t y a u c O a'> o 0 M o md Na NO oE c mp o i. o m u oQC Qc Q OO QH m ° 0 mID o i Lin O w CL �AS8 �: Aa + N O E•..: CH • :• Cq LU II : 94 a� va . CL = a O E IL _a. a d _ c m _ v ' z > E M c Q uj H W V Q N N O .Q Z ° 0 N 0. 0. w ^ v �.i O U Qo F N a '� a C �VI a C i7 U Z. 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