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2016 10 04 CC
T4hf 4 Sep City Council agendas and staff reports are now available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, OCTOBER 4, 2016 3:30 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1). ALVERIZ ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161; BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1505200 2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) RECESS TO CLOSED SESSION CITY COUNCIL AGENDA 1 OCTOBER 4, 2016 RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit -your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. ADOPT AT SECOND READING ORDINANCE NO. 546 AMENDING MUNICIPAL CODE CHAPTERS 2.06 AND 2.29 RELATING TO THE PLANNING COMMISSION MEMBERSHIP AND ELIMINATE THE ARCHITECTURAL AND LANDSCAPING REVIEW BOARD BY DELETING CHAPTER 2.30 2. ADOPT AT SECOND READING ORDINANCE NO. 547 AMENDING CHAPTER 9.20, ZONING DISTRICTS, OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE AND THE OFFICIAL ZONING MAP RELATED TO THE ZONING AND GENERAL PLAN TEXT AND MAP CONSISTENCY 3. ADOPT AT SECOND READING ORDINANCE NO. 548 AMENDING THE ZONING MAP FROM LOW DENSITY RESIDENTIAL AND GOLF COURSE TO MEDIUM DENSITY RESIDENTIAL FOR ASSESSOR'S PARCEL NOS. 600-080-001 THROUGH -009; 600-080-041 AND -042 4. AUTHORIZE OVERNIGHT TRAVEL FOR PLANNING MANAGER, PRINCIPAL PLANNER AND ASSOCIATE PLANNER TO ATTEND AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER'S ANNUAL CONFERENCE IN PASADENA, CALIFORNIA, OCTOBER 22-25, 2016 5. APPROVE DEMAND REGISTERS DATED SEPTEMBER 16 AND SEPTEMBER 23, 2016 6. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES CITY COUNCIL AGENDA 2 OCTOBER 4, 2016 AGREEMENT WITH DAHL CONSULTANTS, INC. TO PREPARE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR CIVIC CENTER LAKE AND IRRIGATION CONVERSION IMPROVEMENTS 7. ACCEPT ON -SITE IMPROVEMENTS ASSOCIATED WITH THE STONE CREEK RANCH RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 30834) LOCATED ON AVENUE 58, APPROXIMATELY HALF A MILE WEST OF MADISON STREET 8. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF -SITE AND ON -SITE IMPROVEMENTS FOR GRIFFIN RANCH (TRACT MAP NO. 32879) LOCATED AT THE SOUTHEAST CORNER OF AVENUE 54 AND MADISON STREET [RESOLUTION NO.2016-0401 9. ACCEPT OFF -SITE IMPROVEMENTS ASSOCIATED WITH THE DEL ORO RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 30521-2) LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND MILES AVENUE 10. APPROVE VETERAN NOMINATIONS FOR INCLUSION ON VETERANS' ACKNOWLEDGEMENT AREA SCULPTURE AT CIVIC CENTER CAMPUS 11. APPROVE AMENDMENT NO. 1 TO REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS ADDING DUNE PALMS ROAD WIDENING NORTH OF THE BRIDGE OVER THE WHITEWATER RIVER 12. ACCEPT GRANT OF EASEMENT AND AGREEMENT FOR PUBLIC STREET PURPOSES ON MONROE STREET AND AVENUE 61 FROM VTL PALIZADA, DEVELOPER OF THE BELLASERA RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHEAST CORNER OF MONROE STREET AND AVENUE 61 13. AMEND FISCAL YEAR 2016/17 CAPITAL IMPROVEMENT PROGRAM TO REPLACE "MISCELLANEOUS VILLAGE AMERICANS WITH DISABILITIES ACT SIDEWALK AND CURB RAMP IMPROVEMENTS" PROJECT WITH "MISCELLANEOUS CITY HALL AMERICANS WITH DISABILITIES ACT IMPROVEMENTS" PROJECT AND AUTHORIZE RE- ASSIGNMENT OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS BUSINESS SESSION 1. APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2016/17 CITY COUNCIL AGENDA 3 OCTOBER 4, 2016 2 CONSIDER ANNUAL MEMBERSHIP WITH THE COACHELLA VALLEY ECONOMIC PARTNERSHIP STUDY SESSION - NONE PUBLIC HEARINGS - NONE DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES A. COMMUNITY PROGRAMS AND WELLNESS REPORTS - JULY AND AUGUST 2016 5. DESIGN AND DEVELOPMENT A. DEVELOPER REIMBURSEMENT AGREEMENTS 6. FACILITIES MAYOR'S AND COUNCIL MEMBER'S ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 11. SUNLINE TRANSIT AGENCY (Franklin) 12. AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS (Franklin and Pena) 13. CVAG PUBLIC SAFETY COMMITTEE (Osborne) 14. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne and Franklin) 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 16. EAST VALLEY COALITION (Osborne) 17. ANIMAL CAMPUS COMMISSION (Pena) 18. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Franklin) 19. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena) 20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 21. CVAG TRANSPORTATION COMMITTEE (Radi) 22. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Franklin and Radi) CITY COUNCIL AGENDA 4 OCTOBER 4, 2016 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on October 18, 2016 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on September 30, 2016. DATED: September 30, 2016 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777- 7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 5 OCTOBER 4, 2016 CONSENT CALENDAR ITEM N0. 1 City of La Quinta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: ADOPT AT SECOND READING ORDINANCE NO. 546 AMENDING MUNICIPAL CODE CHAPTERS 2.06 AND 2.29 RELATING TO THE PLANNING COMMISSION MEMBERSHIP AND ELIMINATE THE ARCHITECTURAL AND LANDSCAPING REVIEW BOARD BY DELETING CHAPTER 2.30 RECOMMENDATI Adopt Ordinance No. 546 on second reading. EXECUTIVE SUMMARY • On September 20, 2016, Council introduced Ordinance No. 546 on first reading, which amends Municipal Code Chapters 2.06 and 2.29 relating to the Planning Commission membership and eliminating the Architectural and Landscaping Review Board (ALRB) by deleting Chapter 2.30. • The purpose of this Ordinance is to streamline processes and staff estimates that development -processing time will be reduced by up to four weeks. FISCAL IMPACu The net annual budget increase is approximately $1,275; however, this will be offset by reducing the multiple employees' hours spent servicing the ALRB. Those hours would be redirected to processing permit applications. BACKGROUND/ANALYSTS The City's goal is to streamline processes and due to a reduction in development projects and vacancies on the ALRB, the Council assessed the need for the ALRB as part of the development code tune-up effort and as a study session item on July 19, 2016, and concluded that an expanded Planning Commission could handle its tasks. Staff estimates that development -processing time will be reduced by up to four weeks. To maintain having design professionals involved in project review, the recommended code amendment would add two members to the Planning Commission; these members would be required to have a strong background in architecture or landscape architecture. The current ALRB members have this background and Council appointed them to serve on the Planning Commission. ALTERNATIVEF As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk C07:7131zF1►14*kl[II•IL"I.1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA? AMENDING MUNICIPAL CODE CHAPTERS 2.06 AND 2.29 RELATING TO THE PLANNING COMMISSION MEMBERSHIP, AND ELIMINATING THE ARCHITECTURAL AND LANDSCAPING REVIEW BOARD BY DELETING CHAPTER 2.30 WHEREAS, Chapter 2.06 of the La Quinta Municipal Code ("Code") sets forth the general rules relating to all boards, commissions and committees of the City of La Quinta ("City"); and WHEREAS, it is necessary from time to time for the City Council to expand or retract the powers and duties of various boards, commissions and/or committees either temporarily or permanently and this is acknowledged by the amendment herein to Section 2.06.070 of the Code; and WHEREAS, Chapter 2.29 of the Code sets forth the specific rules relating to the composition, powers and duties of the Planning Commission ("Commission"); and WHEREAS, Chapter 2.30 of the Code sets forth the specific rules relating to the composition, duties and qualifications of the Architectural and Landscaping Review Board ("ALRB"); and WHEREAS, the City finds that it would be beneficial to project and permit applicants, as well as the operations of the City, to streamline the review process by eliminating the ALRB; and WHEREAS, the elimination of the ALRB warrants certain changes to the makeup of the Commission, and qualification of Commissioners in order to absorb duties formally assigned to the ALRB; and WHEREAS, the City finds that enlarging the Commission from five to seven members is warranted, and in addition, requiring two of those members to have expertise in architecture or landscape architecture. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Section 2.06.040 of the Code entitled QUALIFICATIONS, item (C) is amended as stated in Exhibit A attached hereto. SECTION 2. Section 2.06.070 of the Code entitled PURPOSE, POWERS AND DUTIES, item (A) is amended as stated in Exhibit A attached hereto. Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 2 of 10 SECTION 3. Chapter 2.29 entitled PLANNING COMMISSION is amended as stated in Exhibit B attached hereto. SECTION 4. Chapter 2.30 entitled ARCHITECTURAL AND LANDSCAPING REVIEW BOARD is hereby deleted in its entirety as stated in Exhibit C attached hereto. SECTION 5. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 6. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the repository of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 4th day of October 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) 10 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 3 of 10 APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 11 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 4 of 10 EXHIBIT A Chapter 2.06 BOARDS, COMMISSIONS AND COMMITTEES 2.06.010 Definitions. A. "Board" means a group of council -appointed persons who provide advice on city issues. B. "Commission" means a group of council -appointed persons having limited legislative powers to make decisions or recommendations to the council on city issues. C. "Committee" means a temporary group of persons chosen by the council to give special consideration, investigation, and prepare a report on a pending city issue. 2.06.020 Appointments, number of members. A. The city council shall appoint members to all boards and commissions with the exception of the housing commission, whose members shall be appointed by the La Quinta housing authority. B. From time to time, the city council may establish a committee(s), or committee(s) may be established by boards and commissions authorized to do so. The establishing body shall determine the number of committee members needed to best perform the duties of that committee and the establishing body shall make appointments pursuant to this section. C. The city council shall make appointments to vacancies at open session of a regular or special city council meeting. The housing authority shall make appointments to housing commission vacancies at open session of a regular or special housing authority meeting. D. The order of appointments shall be taken up by the city council based on a random drawing publically conducted by the city clerk. E. Applicants may apply for appointment to more than one board or commission but order of preference shall not be noted and shall not be considered by the city council. F. The number of members on each board and commission shall be set by the city council, or in the case of committees, by the establishing body. Refer to the related municipal code chapter for details regarding a specific board or commission. 2.06.030 Term and term rotation. A. Unless otherwise provided by law, ordinance or resolution, or unless by the very nature of a situation, the provisions of this section may not be made applicable, all members of boards and commissions shall be appointed for three-year terms commencing on July 1st of the year of appointment. B. All members of a committee shall be appointed to terms and have term rotations set by the city council, or the establishing body. 12 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 5 of 10 C. Interim vacancies shall be filled by appointment for the unexpired term of the member replaced. D. These rules shall not apply to a newly established board or commission to which initial appointments are made on a staggered -term basis. E. After serving two consecutive three-year terms, or a total of six consecutive years, on a specific board or commission, that member shall rotate out of that board or commission and shall not be considered for reappointment to that specific board or commission until one year has elapsed. F. Any board or commission member who has been or will be rotated out of one board or commission, may apply for appointment to any other board or commission immediately, or anytime thereafter. G. An exception to the restriction on sequential reappointment to a board or commission after having served for six consecutive years shall be granted for positions requiring specific expertise, characteristics, or professional certifications as set by the city council in past or future actions. H. Any term for a board, commission or committee may be extended by action of the city council. Any term for the housing commission may be extended by action of the housing authority. 2.06.040 Qualifications. A. Unless otherwise provided by law, ordinance, or resolution of the city council, all members of boards and commissions of the city shall serve on only one board or commission at any given time in order to avoid simultaneous memberships. B. All members of boards and commissions appointed by the city council or the housing authority shall initially, and during their term(s), be bona fide residents and registered voters of the city. C. Exceptions to the resident requirement shall be granted for certain planning commission positions (see Chapter 2.29). D. Some boards, commissions and committees require specific qualifications of its members in order to perform the duties prescribed. If a member ceases to meet the required qualifications, s/he shall be disqualified from being a member of that board, commission or committee and a qualified applicant shall be appointed to fill the remainder of the unexpired portion of his or her term. (Refer to the municipal code section for each board, commission or committee for details on qualifications required.) E. No member of a city board or commission shall be an employee of the city. F. If a member of any board, commission or committee is convicted of a felony or a crime involving moral turpitude, his/her office shall become vacant, and shall be so declared by the city council or housing authority. 13 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 6 of 10 2.06.050 Meetings, organization, quorum and rules of procedure. A. Unless otherwise provided by law, ordinance or resolution of the city council, each board, commission and committee shall meet once each month or as needed on the dates) selected by the board, commission or committee. B. Special meetings may be called by the chairperson or a majority of the board, commission or committee in accordance with state law. C. Unless otherwise provided by law, ordinance or resolution of the city council, a quorum for each board, commission or committee shall be the majority of existing, appointed members. D. Each board, commission and committee shall follow such rules and regulation established by the city council for the conduct of its business. E. Unless otherwise provided by law, ordinance or resolution of the city council, each board, commission and committee shall choose one of its members as chairperson and one as vice chairperson at its first meeting held after June 30th of each year. F. Each chairperson and vice chairperson shall have authority and perform such duties as are commonly associated with their respective titles, or as may be specially prescribed by law or by the bylaws or other rules of the board, commission or committee. G. Vacancies in either the chairperson or vice chairperson position occurring prior to July 1st may be filled as in the first instance, and a new chairperson or vice chairperson may be chosen at any time by majority vote of all members of the board, commission or committee. 2.06.060 Compensation. Compensation for boards or commissions or committees shall be as set by ordinance or resolution of the city council. 2.06.070 Purpose, powers and duties. A. The purpose, powers and duties of all boards and commissions are determined by the city council and set forth in the municipal code section specific to each board and commission. From time to time, the city council may expand or retract powers and duties either temporarily or permanently and may, by ordinance or resolution, amend any chapter or section of this code. B. The purpose, powers, and duties of all standing and temporary committees shall be set by the city council or the city -authorized creating entity. 14 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 7 of 10 2.06.080 Compliance with the Political Reform Act. On an annual basis, in conjunction with the Political Reform Act disclosure statutes and the city of La Quinta's Conflict of Interest Code, or at any time if a change in circumstances warrants, each board, commission and committee member will provide the city council with a disclosure statement, which identifies any matters that have a bearing on the appropriateness of that member's service. Such matters may include, but are not limited to, changes in employment, changes in residence or changes in clients. 2.06.090 Removal from office, limitation on absences. A. Any member of a board, commission or committee may be removed from office at any time, with or without cause, by a majority vote of the city council or in the case of the housing commission, by a majority vote of the housing authority. B. If any member of a board, commission or committee absents him or herself from two consecutive regular meetings, or absents him or herself from a total of three regular meetings within any fiscal year, his/her office shall become vacant and shall be filled as any other vacancy. C. A board, commission or committee member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after -the - fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above -stated limitations on absences. 2.06.100 Staff support and recordkeeping. A. All departments of the city, through the office of the city manager, shall furnish appropriate existing public information, data and records, and provide technical assistance and advice as required, within reason, as an aid to the boards, commissions and committees in the performance of designated duties. B. The city manager shall, within reason or budgetary constraints, provide or cause to be provided adequate staff and clerical help to all boards, commissions and committees. C. The staff and clerical help assigned by the city manager shall maintain accurate and permanent records of the acts of each board, commission and committee. D. All boards, commissions and committees shall supply to the city council and/or housing authority, on request, such information relating to its activities as are public records. 15 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 8 of 10 EXHIBIT B Chapter 2.29 PLANNING COMMISSION 2.29.010 General rules regarding the planning commission. Except as set out below, see Chapter 2.06 for general provisions. 2.29.020 Number of members. The planning commission shall consist of seven members appointed by, and serving at the will of the city council. 2.30.030 Qualifications of members. A. In addition to the qualification requirements set forth in Section 2.06.040, it is required that two members ("professional member") have a strong background in architecture or landscape architecture. C. The city council may appoint nonresidents as professional members when, in the judgment of the city council, there is a lack of applications from qualified city residents. 2.29.040 Powers and duties. Pursuant to Section 65100 et seq., of the California Planning and Zoning Law, there is established for the city a planning agency, consisting of a planning department, a planning commission, and the city council acting in combination. The planning commission shall have the powers, functions and duties prescribed in the Planning and Zoning Law, and in the La Quinta zoning ordinance and in this code and other local ordinances; provided, that it shall not exercise any direct contracting authority as specified in Section 65007 of the Planning and Zoning Law. 2.29.050 Committees. The planning commission shall be authorized to appoint and fix the membership of such number of standing and temporary committees as it may find expedient for the performance of its duties. 16 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 9 of 10 EXHIBIT C eae e• a •- c a .. .. .. .. .. �• .. e -a e e a•• ee- e e a•• ...... . .. . .. . . M ... . .. ... . . .. .. . ... . .. . ... .. ..... .. 17 Ordinance No. 546 Amending Chapters 2.06 and 2.29 - Relating to Planning Commission Membership Deleting Chapters 2.30 - Eliminating the Architectural and Landscaping Review Board Adopted: Page 10 of 10 STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF LA QUINTA I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 546 which was introduced at a regular meeting on the 20th day of September 2016, and was adopted at a regular meeting held on the 4th day of October 2016, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2014-013. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California 18 CONSENT CALENDAR ITEM NO. 2 City of La Quinta CITY COUNCIL MEETING* October 4, 2016 STAFF REPORT AGENDA TITLE: ADOPT AT SECOND READING ORDINANCE NO. 547 AMENDING CHAPTER 9.20, ZONING DISTRICTS, OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE AND THE OFFICIAL ZONING MAP RELATED TO THE ZONING AND GENERAL PLAN TEXT AND MAP CONSISTENCY, AND MAKE A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT RECOMMENDATION Adopt Ordinance No. 547 on second reading. EXECUTIVE SUMMARY" • On September 20, 2016 Council introduced Ordinance No. 547 on first reading amending Chapter 9.20, Zoning Districts, of Title 9 of the La Quinta municipal code and the official zoning map related to the zoning and general plan text and map consistency. • Make a finding, included in Ordinance No. 547, that adopting this ordinance is exempt under the California Environmental Quality Act pursuant to Section 15061(B)(3) Review of Exemptions - General Rule • This action would complete the two step process of zoning and land use map consistency. FISCAL IMPACT - None BACKGROUND/ANALYSIS The Council adopted General Plan 2035 and Environmental Impact Report on February 29, 2013. General Plan 2035 amended the General Plan Map by consolidating nineteen of the previous land use designations into nine. Amendments to the Zoning Code text and Zoning Map (ZOA 2016- 0004) are required to implement General Plan 2035. Staff conducted a Zoning Code and Map consistency analysis and prepared a series of Zoning Code text and map amendments. The Planning Commission reviewed and recommended Council approval of these amendments on August 9, 2016, by adopting Planning Commission Resolution No. 2016-012. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk 19 20 ORDINANCE NO.547 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 9.20, ZONING DISTRICTS, OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE AND THE OFFICIAL ZONING MAP RELATED TO THE ZONING AND GENERAL PLAN TEXT AND MAP CONSISTENCY CASE NUMBER: ZONING ORDINANCE AMENDMENT 2016-0004 WHEREAS, the City Council of the City of La Quinta, California did, on the 20th day of September 2016, hold a duly noticed public hearing for review of a City -initiated request of Zoning Ordinance Amendment 20016-0004 to modify Chapter 9.20, Zoning Districts, of Title 9 (Zoning) of the La Quinta Municipal Code and the Official Zoning Map; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 9th day of August, 2016, hold a duly noticed Public Hearing for review of a Zoning Ordinance Amendment to amend Title 9 of the La Quinta Municipal Code and the Official Zoning Map, as identified by Title of this Ordinance; and WHEREAS, on the 9th day of August, 2016 at said Public Hearing, the Planning Commission of the City of La Quinta did adopt Planning Commission Resolution 2016- 012 to recommend to the City Council adoption of said zoning text and map amendments; and WHEREAS, the Design and Development Department published a public hearing notice for this request in The Desert Sun newspaper on September 9, 2016, as prescribed by the Municipal Code; and WHEREAS, Title 9 of the Municipal Code contains the chapters that address permitted uses, development standards, development review and permitting procedures; and WHEREAS, the proposed zoning text and map amendments are necessary to implement the General Plan 2035 adopted by the City Council at their regular meeting on February 19, 2013, and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings to justify adoption of said Zoning Ordinance Amendment: 21 Ordinance No. 547 ZOA 2016-0004 Amendment to Chapter 9.20 (Zoning Districts) of Title 9 (Zoning) and Zoning Map Adopted: October 4, 2016 Page 2 1. Consistency with General Plan The zoning text and map amendments are consistent with the goals, objectives and policies of the General Plan. The proposed amendments are supported by Program LU-1.1.b, to maintain consistency between the Land Use Map and Zoning Map, consistent with the Zoning Designations Consistency Matrix; Policy LU-1.2, that all land use decisions shall be consistency with all applicable General Plan policies and programs and shall uphold the right and needs of property owners as well as those of the general public; Program LU-7.1.a, Establish a Mixed Use Overlay for all the commercial zoning designations; and Program LU-7.3.a, to amend the Zoning Ordinance to include standards for high density residential development within commercial zones. 2. Public Welfare Approval of the zoning code and map amendments will not create conditions materially detrimental to the public health, safety and general welfare. The amendments implement the General Plan 2035 and do not incorporate any changes that affect the regulation and/or provision of public services, utility systems, or other foreseeable health, safety and welfare considerations. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. CHAPTER 9.20 ZONING DISTRICTS shall be amended as written in Exhibit A and B attached hereto. SECTION 2. The Official Zoning Map shall be amended as identified in Exhibit B attached hereto. SECTION 3. The proposed zone text and map amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63). The zone text and map amendments are consistent with the previously approved findings of the General Plan 2035 EIR (Environmental Assessment 2012-622) as the proposed amendments implement the goals, policies, and programs of the General Plan. SECTION 4. That the City Council does hereby approve the attached Exhibits A and B of Zoning Ordinance Amendment 2016-0004 for the reasons set forth in this Ordinance. SECTION 5. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 6. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City 22 Ordinance No. 547 ZOA 2016-0004 Amendment to Chapter 9.20 (Zoning Districts) of Title 9 (Zoning) and Zoning Map Adopted: October 4, 2016 Page 3 Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 7. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 4th day of October, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) 23 Ordinance No. 547 ZOA 2016-0004 Amendment to Chapter 9.20 (Zoning Districts) of Title 9 (Zoning) and Zoning Map Adopted: October 4, 2016 Page 4 APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 24 Ordinance No. 547 ZOA 2016-0004 Amendment to Chapter 9.20 (Zoning Districts) of Title 9 (Zoning) and Zoning Map EXHIBIT A Adopted: October 4, 2016 Page 5 Chapter 9.20 ZONING DISTRICTS 9.20.010 Establishment of districts. The city is divided into the following zoning districts which are consistent with and implement the general plan: 1. RVL Very Low Density Residential District 2. RL Low Density Residential District 3. RC Cove Residential District 4. RM Medium Density Residential District 5. RMH Medium High Density Residential District 6. RH High Density Residential District 7. VC Village Commercial District 8. CR Regional Commercial District 9. CID Commercial Park District 10. CC Community Commercial District 11. CN Neighborhood Commercial District 12. CT Tourist Commercial District 13. CO Office Commercial District 14. MC Major Community Facilities District 15. PR Parks and Recreation District 16. GC Golf Course District 17. OS Open Space District 18. FP Floodplain District 19. HC Hillside Conservation Overlay District 20. SOB Sexually Oriented Business Overlay District 21. EOD Equestrian Overlay District 22. AHO Affordable Housing Overlay District 23. MU Mixed Use Overlay District (Ord. 466 § 1, 2009; Ord. 284 § 1 (Exh. A) (part), 1996) 9.20.020 Official zoning map. A. Adoption of Map. The boundaries of the zoning districts established in this zoning code shall be shown on that map entitled "City of La Quinta Official Zoning Map" on file with the Director and available for public examination and purchase. B. Interpretation of District Boundaries. Where uncertainty exists regarding the precise boundaries of districts on the official zoning map, the following rules shall apply: 1. Boundaries indicated as approximately following the centerlines of streets shall be construed as congruent with such centerlines. Boundaries indicated as approximately following the right-of-way lines of streets shall 25 Ordinance No. 547 ZOA 2016-0004 Amendment to Chapter 9.20 (Zoning Districts) of Title 9 (Zoning) and Zoning Map Adopted: October 4, 2016 Page 6 be construed as congruent with such right-of-way lines and shall further be construed as moving with such right-of-way lines. 2. Boundaries indicated as approximately following lot lines shall be construed as congruent with such lot lines. 3. Boundaries indicated as parallel to or extensions of the lines described in subsections (13)(1) and (2) of this section shall be so construed. Distances not specifically indicated on the official zoning map shall be determined by the scale of the map. 4. Where any public right-of-way is officially vacated or abandoned, the zoning district regulations applied to abutting property shall thereafter extend to the centerline of such vacated or abandoned right-of-way. 5. In cases where uncertainty exists after application of rules in subsections (13)(1) through (4) of this section, the Director shall determine the district boundaries. (Ord. 284 § 1 (Exh. A) (part), 1996) 9.20.030 Special zoning symbols. A. Purpose. In some cases, the city may determine that alternate development standards are required for a particular geographic area other than those set forth in applicable sections of this code with regard to minimum lot size, setbacks, lot frontage and maximum building height because the normal standards may not be appropriate for one or more of the following reasons: 1. Unusual topography or other natural features within the area. 2. The need to mitigate development impacts on vulnerable surrounding land uses. 3. The need to ensure adherence to a key general plan goal, objective or policy. 4. Other factors affecting the subject area not generally prevalent in the city. B. Use of Special Symbols. The city may establish alternate development standards for a particular geographic area than those set forth for the zoning district covering the area by means of special zoning symbols. Such alternate development standards shall supersede those in Chapters 9.50, 9.65, 9.90 and 9.130 and shall be specified by means of one or more of the following symbols on the official zoning map: 1. Lot Size. A number following the district designation and connected by a hyphen shall designate the minimum lot size. Where the number is greater than one hundred, it shall indicate the minimum size in square feet; where the number is less than one hundred, it shall indicate the minimum size in acres. Example: RM-500 or RL-2 2. Setbacks. A number following the district designation and enclosed by parentheses shall designate the minimum setbacks in feet. Within the parentheses, setbacks shall be separated by a slash (/) and shall be shown in the following order: front/side/rear. 26 Ordinance No. 547 ZOA 2016-0004 Amendment to Chapter 9.20 (Zoning Districts) of Title 9 (Zoning) and Zoning Map Adopted: October 4, 2016 Page 7 Example: RM (20/5/25) 3. Height and Number of Stories. A number shown below and separated by a line from the district designation shall designate the maximum height of building or structures in feet and the maximum number of stories. Height shall be given first followed by a 'T' and number of stories. Example: RM _ 28/2 4. Lot Frontage. A number preceding and connected to the district designation by a hyphen shall designate the minimum lot frontage in feet. Example: 100-RL 5. Symbols Combined. The preceding symbols may be used in any combination to show minimum lot size, setbacks, frontage, and maximum height. Example: 100-RL-2 (20/5/25) _ 28/2 C. Location of Zoning Districts Utilizing Special Symbols. Special symbol districts located within the city of La Quinta shall be clearly identified on the official zoning map and referenced in Section 9.50.030, Table of Development Standards. (Ord. 434 § 1, 2007; Ord. 284 § 1 (Exh. A) (part), 1996) 9.20.040 Land uses not listed. A. Director's Authority. Because not every possible land use can be identified in this zoning code and because new land uses evolve over time, this section establishes the Director's authority to determine if unlisted uses shall be permitted in a zoning district. In order to determine that a use is permitted as a principal, conditional or accessory use, the director shall make all of the following findings: 1. The proposed use is consistent with the goals and policies of the general plan. 2. The proposed use is compatible with the purpose and intent of the district in which it is to be located. 3. The proposed use will not adversely affect the health, safety or welfare of residents or other persons in the vicinity of the use. B. Referral to Planning Commission. Any determination on a proposed unlisted use may be referred to the planning commission as a nonhearing item if the director determines on a case -by -case basis that the public interest would be better served by such referral. C. Appeals. Any determination on an unlisted land use may be appealed in accordance with Section 9.200.120. Determinations by the director may be appealed to the planning commission and determinations by the planning commission may be appealed to the city council. (Ord. 284 § 1 (Exh. A) (part), 1996) 27 28 I MAN. ■ I- 9 Im I 30 Ordinance No. 547 ZOA 2016-0004 Amendment to Chapter 9.20 (Zoning Districts) of Title 9 (Zoning) and Zoning Map Adopted: October 4, 2016 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. (enter number) which was introduced at a regular meeting on the (date) day of (month), (year), and was adopted at a regular meeting held on the (date) day of (month), (year), not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2014-013. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California 31 32 CONSENT CALENDAR ITEM NO. 3 City of La Quinta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: ADOPT AT SECOND READING ORDINANCE NO. 548 AMENDING THE ZONING MAP FROM LOW DENSITY RESIDENTIAL AND GOLF COURSE TO MEDIUM DENSITY RESIDENTIAL FOR ASSESSOR'S PARCEL NOS. 600-080-001 THROUGH -009; 600-080-041, AND -042 RECOMMENDATION Adopt Ordinance No. 548 on second reading. EXECUTIVE SUMMARY • On September 20, 2016 Council introduced Ordinance No. 548 on first reading amending the zoning map from low density residential and golf course to medium density residential for assessor's parcel nos. 600-080-001 through 009; 600-080- 041, and -042. • The Zone change would allow the project, Villas at Indian Springs, located at the southeast corner of Jefferson Street and Palm Circle Drive, to be consistent with the General Plan and allow the development of the homes. FISCAL IMPACT - None. BACKGROUND/ANALYSIS The property consists of approximately 3.22 net acres that was originally part of the Westward Ho residential community. The homes were purchased by the City and demolished to allow widening of Jefferson Street in 2006. The applicant entered into a purchase and sale agreement with the City in November 2014 to purchase these properties. The project site is currently designated Medium High Density Residential in the General Plan. The Zoning is Low Density Residential and Golf Course. The project requires a Zone Change (ZC 2015-0001) to be consistent with the General Plan, and to allow the development of the homes, which are proposed on lots smaller than the 7,200 square foot minimum required in the Low Density Residential zone. ALTERNATIVE As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk 33 34 ORDINANCE NO.548 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE ZONING MAP FROM LOW DENSITY RESIDENTIAL AND GOLF COURSE TO MEDIUM DENSITY RESIDENTIAL FOR ASSESSOR'S PARCEL NOS. 600-080-001 THROUGH 009; 600-080-041, -042 CASE NUMBER: ZONE CHANGE 2015-0001 APPLICANT: DESERT LAND HOLDINGS LLC WHEREAS, the City Council of the City of La Quinta, California did, on the 20th day of September 2016, hold a duly noticed public hearing for review of a request by Desert Land Holdings to amend the zoning map to Medium Density Residential for Assessor's Parcel Nos. 600-080-001 thru 009; 600-080-041, -042 ; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 10th day of May, 2016, hold a duly noticed Public Hearing for review of Zone Change 2015-0001 to amend the zoning map to Medium Density Residential for Assessor's Parcel Nos. 600-080-001 thru 009; 600-080-041, -042; and WHEREAS, on the 10th day of May, 2016 at said Public Hearing, the Planning Commission of the City of La Quinta did adopt Planning Commission Resolution 2016- 007 to recommend to the City Council adoption of said Zone Change; and, WHEREAS, said Zone Change has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63). The Planning Division has prepared Environmental Assessment 2015-0002 for this project, in compliance with the requirements of the California Environmental Quality Act (CEQA). The Division has determined that although the proposed project could have a significant effect on the environment, there will not be a significant effect because revisions in the project have been made by or agreed to by the project proponent and mitigation measures have been incorporated. WHEREAS, the Design and Development Department published a public hearing notice for this request in The Desert Sun newspaper, and mailed notice of the hearing to all property owners within 500 feet of the project on September 9, 2016, as prescribed by the Municipal Code; and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings to justify adoption of said Zone Change: 35 Ordinance No. 548 Zone Change 2015-0001 - Villas at Indian Springs Applicant: Desert Land Holdings LLC Adopted: Page 2 of 3 1. Consistency with General Plan The Zone Change is consistent with the goals, objectives and policies of the General Plan. The project is consistent with the General Plan land use designation of Medium High Density Residential, and the Zone Change will bring the Zoning Map into consistency with the General Plan. 2. Public Welfare Approval of the Zone Change will not create conditions materially detrimental to the public health, safety and general welfare. The amendment results in the development of 16 homes under the Medium Density Residential Zone, consistent with the planned use under the General Plan. 3. Land Use Compatibility The proposed Specific Plan incorporates a land use that is compatible with zoning on adjacent properties. The design regulations specified in the Specific Plan will result in small lot single-family homes adjacent to a medium density condominium project. 4. Property Suitability The uses permitted in the Specific Plan are suitable and appropriate for the subject property in that the site is flat, vacant, and the area is served by all necessary public services and utilities. The development of the Specific Plan will result in the installation of a sewer line that will allow connection to sewer for adjacent condominium development. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case. SECTION 2. That although the proposed project could have a significant effect on the environment, there will not be a significant effect because revisions in the project have been made by or agreed to by the project proponent and mitigation measures have been incorporated; a Mitigated Negative Declaration and accompanying Mitigation Monitoring Program have been prepared. SECTION 3. That the City Council does hereby approve Zone Change 2015-0001, as set forth in attached Exhibit "A," for the reasons set forth in this Ordinance. SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its adoption. cam: Ordinance No. 548 Zone Change 2015-0001 - Villas at Indian Springs Applicant: Desert Land Holdings LLC Adopted: Page 3 of 3 SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 20th day of September, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 37 38 EXHIBIT "A" ZONE CHANGE 2015-0001 Project Name: Villas at Indian Springs GC Q CURRENT ZONING DESIGNATION: a � LOW DENSITY RESIDENTIAL z z RL GC /� GOLF COURSE O u� w u- w w FIESTA DRIVE FP GC O O O PROPOSED ZONING w O DESIGNATION: w OO Rnn a O MEDIUM DENSITY o a D RESIDENTIAL w Ow J Ow FIESTA DRIVE FP 39 40 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 548 which was introduced at a regular meeting on the 201h day of September 2016, and was adopted at a regular meeting held on the 4th day of October 2016, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2014-013. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California 41 42 CONSENT CALENDAR ITEM NO. 4 City of La Quinta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR PLANNING MANAGER, PRINCIPAL PLANNER AND ASSOCIATE PLANNER TO ATTEND AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER'S ANNUAL CONFERENCE IN PASADENA, CALIFORNIA, OCTOBER 22- 25, 2016 RECOMMENDATION Authorize overnight travel for Planning Manager, Principal Planner and Associate Planner to attend the American Planning Association California Chapter's Annual Conference on October 22-25, 2016 in Pasadena, California. EXECUTIVE SUMMARY • The American Planning Association (APA) California Chapter is a network of practicing planners, citizens and elected officials committed to urban, suburban, regional and rural planning in the State of California. • The APA Conference attendees will participate in educational sessions and discussion forums. FISCAL IMPACT Total expenses are estimated at $2,600 for the three participants. Funds are available in the Design and Development 2016/17 travel and training budget (101-6002-60320) forthis purpose. BACKGROUND/ANALYSIS The APA Conference provides networking and educational opportunities for its members. Planning professionals from throughout California and the United States attend this annual conference. The conference includes keynote speakers, concurrent tracks of programs/seminars, and practical "nuts and bolts" sessions. ALTERNATIVES Council could deny this travel request. However, this alternative is not recommended as this training allows staff to stay current on planning topics and issues. Prepared by: Wanda Wise -Latta, Executive Assistant Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer 43 44 City of La Q u i nta CONSENT CALENDAR ITEM NO.5 CITY COUNCIL MEETING: October 04, 2016 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED SEPTEMBER 16 AND SEPTEMBER 23, 2016 RECOMMENDATION Approve demand registers dated September 16 and September 23, 2016 EXECUTIVE SUMMARY - None FISCAL IMPACT Demand of Cash: City $ 1,655,868.11 Successor Agency of RDA $ 4,750.00 Housing Authority $ 2,622.36 Housing Authority Commission $ - $ 1,663,240.47 BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers for September 16 and September 23, 2016. Warrants Issued: 112390-112452 112453-112508 Voids Wire Transfers P/R Check #37128 & Direct Deposit Payroll Tax Transfers $ 262,007.41 $ 248,495.36 $ 990,885.41 $ 161,803.75 $ 48.54 $ 1,663,240.47 45 The most significant expenditures on the demand registers listed above are as follows: Vendor High Tech Irrigation Nai Consulting Conserve Landcare Rutan & Tucker Costco Account Name Amount Purpose Parks $ 33,255.06 Maxicom Irrigation Clocks, Radios and Controllers Various $ 38,225.00 Aug - Professional Services Various $ 40,175.00 Sep - Landscape Services Various $ 55,013.71 Jul - Legal Services Operating $ 89,621.48 2nd Quarter Sales Tax Reimbursement Wire Transfers: Seven wire transfers totaled $990,885.41. Of this amount, $196,837.18 was to Landmark for golf course management, $36,402.59 was to Ca[PERS and $636,337.34 for 1996 Bond debt service payment. (See Attachment 2 for a full listing). Purchase Orders/Contracts: The City Council recently updated the city's purchasing policies and asked for quarterly reports regarding contracts and purchase orders issued from $25,000 to $50,000. For the period April Vt through August 315t, the following purchase orders in that dollar range were issued (no contracts were executed for that dollar range): Vendor Willdan High Tech Irrigation Ams Security ALTERNATIVES P.O. Number Amount Purpose 1895 $ 25,000.00 Select Source Vendor Engineering & Traffic Survey 1910/5 $ 33,255.00 Sole Source Vendor Maxicom Irrigation Clocks, Radios and Controllers 1912/12 $ 41,442.36 Security & Emergency Services Upgrade for City Hall Council may approve, partially approve, or reject the demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Karla Campos, Finance Director Attachment: 1. Demand Registers 2. Wire Transfers IFT ATTACHMENT 1 Demand Register City of La quints, CA Packet: APPKT00848 - DA 9/16/16 00- Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ACCOUNTEMPS 112391 09/16/2016 08/26/16-T.EMP STAFFING 101-1004-60125 269.10 ACCOUNTEMPS 112391 09/16/2016 09/02/16-TEMP STAFFING 101-1004-60125 269.10 ALL AMERICAN ASPHALT 112392 09/16/2016 08/22/16- REIMB OVERPAYM 101-0000-42300 25.00 ALTA LANGUAGE SERVICES 1 112393 09/16/2016 08/31/16- BILINGUAL TEST 101-1004-60320 50.00 ALTUM GROUP, THE 112394 09/16/2016 08/16/16- LQ VILLAGE EIR 101-6002-60103 4,942.21 AMERICAN FENCE COMPANY 112395 09/16/2016 08/31/16- REIMB OVERPAYM 101-0000-42300 5.00 AMERIPRIDE SERVICES INC 112396 09/16/2016 09/O1/16- WC JANITORIAL S 101-3008-60115 135.94 BEST BUY 112398 09/16/2016 09/13/16- EMPLOYEE COMP 101-0000-20915 1,407.99 CALIFORNIA CITY MANAGEM 112399 09/16/2016 09/13/16- ANN-L MEMBERS 101-1002-60351 400.00 CARTER, ANDREA & ASSOCIA 112401 09/16/2016 09/16- GEM COPYWRITING 101-3007-60461 250.00 CARTER, ANDREA & ASSOCIA 112401 09/16/2016 09/08/16- PS LIFE VISION 101-3007-60461 1,000,00 CHAMBER, THE 112403 09/16/2016 09/16- GEM AD 101-1002-60103 8,000.00 CIGNA HEALTH CARE 112404 09/16/2016 09/16- DENTAL INSURANCE 101-0000-20943 7,072.11 COACHELLA VALLEY CONSER 112407 09/16/2016 08/16- MITIGATION FEE 101-0000-20310 1,327.00 COACHELLA VALLEY CONSER 112407 09/16/2016 08/16- MITIGATION FEE 101-0000-43631 -13.27 COACHELLA VALLEY WATER 112408 09/16/2016 09/08/16- WATER SERVICE 101-3005-61207 728.81 COACHELLA VALLEY WATER 112408 09/16/2016 09/08/16- WATER SERVICE 101-3005-61208 398.24 COACHELLA VALLEY WATER 112408 09/16/2016 09/09/16- WATER SERVICE 101-2002-61200 89.75 DK Shower Pans 112410 09/16/2016 09/06/16- REFUND OVERPAY 101-0000-42300 50.00 DUNE, CLARE 112411 09/16/2016 09/09/16- INSTRUCTOR PAY 101-3002-60107 10.50 EISENHOWER OCCUPATIONA 112412 09/16/2016 08/02/16- PRE-EMPLOYMEN 101-1004-60104 260.00 ENCHANTED MEMORIES PAR 112413 09/16/2016 09/06/16- POKEMON GO EV 101-3003-60149 64.80 FRONTIER COMMUNICATION 112414 09/16/2016 09/04-10/03/16- PHONE SVC 101-1007-61300 168.98 GALLS LLC 112416 09/16/2016 08/26/16- CITY SHIRTS 101-7006-60427 31.32 GRAPHTEK INTERACTIVE 112417 09/16/2016 10/16- RETAINER 101-3007-60461 10,833.00 GREATER PALM SPRINGS CVB 112418 09/16/2016 09/12/16-TOT RECON 101-3007-60151 28,247.09 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-2001-60175 18.75 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3005-60423 17.50 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3005-60423 48.08 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3005-60424 243.22 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3005-60424 15.55 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3005-60424 35.29 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3005-60432 53.54 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3005-60432 30.57 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 54.98 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 139.32 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 160.92 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 129.50 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 55.45 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 260.00 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 385.40 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 85.32 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 256.97 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 43.17 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 106.92 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 346.02 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60432 35.94 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60665 297.62 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60665 176.36 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60665 45.38 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60665 -61.40 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60691 95.98 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60691 18.00 9/15/2016 6:13:42 PM Page 1 of 6 47 Demand Register Packet: APPKT00848 - DA 9/16/16 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60691 60.81 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 101-3008-60691 10.94 IRC INC 112421 09/16/2016 08/01/16- EMPLYMT SCREEN 101-1004-60104 230.50 JNS MEDIA SPECIALISTS 112422 09/16/2016 08/16- PRINT ADS & GRAPHI 101-3007-60461 3,912.00 KEPLER, KRISTOFFER 112424 09/16/2016 09/09/16- INSTRUCTOR PAY 101-3002-60107 448.00 KLEIN, SANDRA 112425 09/16/2016 09/09/16- INSTRUCTOR PAY 101-3002-60107 324.00 LA QUINTA FARMS LLC 112426 09/16/2016 09/02/16- SRR PM10 101-7006-60146 23,165.17 LOCK SHOP INC, THE 112427 09/16/2016 09/07/16- LOCKS REKEYED 101-3008-60691 485.14 MISELL, STACY 112428 09/16/2016 09/09/16- INSTRUCTOR PAY 101-3002-60107 283.20 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 101-7006-60104 1,160.00 PLUG & PAY TECHNOLOGIES I 112431 09/16/2016 08/16- WC CREDIT CARD FEE 101-3003-60122 20.00 ROJAS, MIGUEL ANGEL 112432 09/16/2016 09/09/16- INSTRUCTOR PAY 101-3002-60107 1,783.95 ROYAL GYM SERVICES 112433 09/16/2016 09/16- SUPPLIES GYM 101-3002-60420 315.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-0000-22810 6,214.46 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-0000-22810 420.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 310.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 167.52 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 1,344.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 4,750.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 1,995.50 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 13,581.53 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 1,940.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60153 4,597.50 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60154 744.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60154 1,728.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60154 7,608.00 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60154 2,072.84 RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 101-1003-60154 768.00 SHIRY, TERESA 112436 09/16/2016 09/09/16- INSTRUCTOR PAY 101-3002-60107 436.80 SMART & FINAL 112438 09/16/2016 09/08/16- B&G LUNCHEON 101-3002-60420 73.86 SMART&FINAL 112438 09/16/2016 08/16/16-SUPPLIES 101-6001-60400 18.99 STANDARD INSURANCE COM 112439 09/16/2016 08/15/16- INSURANCE 101-0000-20947 538.65 STANDARD INSURANCE COM 112439 09/16/2016 08/15/16- INSURANCE 101-0000-20955 4,219.54 STANDARD INSURANCE COM 112440 09/16/2016 08/15/16- ADD'L LIFE INSUR 101-0000-20948 287.97 STAPLES ADVANTAGE 112441 09/16/2016 08/27/16- OFFICE SUPPLIES 101-3001-60400 175.51 STAPLES ADVANTAGE 112441 09/16/2016 08/27/16- OFFICE SUPPLIES 101-3001-60400 11.65 TASC- FEES 112443 09/16/2016 08/17/16-TASC FEES 101-0000-20946 193.74 TORRES, JAIME 112446 09/16/2016 09/11/16- VIGIL SUPPLIES 101-3003-60149 70.64 TRUE, ARTHUR ALLEN 112448 09/16/2016 09/09/16- INSTRUCTOR PAY 101-3002-60107 261.10 UBBEN, PAULA JO 112450 09/16/2016 09/07/16- GEM LAYOUT 101-3007-60461 375.00 WELLS FARGO BUSINESS CAR 112451 09/16/2016 08/16- WELLS FARGO 101-0000-20304 -39.67 WELLS FARGO BUSINESS CAR 112451 09/16/2016 08/16- WELLS FARGO 101-3005-60424 616.29 WELLS FARGO BUSINESS CAR 112451 09/16/2016 08/16- WELLS FARGO 101-6001-60320 195.96 WELLS FARGO BUSINESS CAR 112451 09/16/2016 08/16- WELLS FARGO 101-7006-60320 100.00 WELLS FARGO BUSINESS CAR 112451 09/16/2016 08/16- WELLS FARGO 101-7006-60320 570.00 Fund 101- GENERAL FUND Total: 157,663.11 Fund: 201- GAS TAX FUND HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60430 -16.20 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60430 -16.20 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60430 -12.30 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60431 1.60 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60431 4.85 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60431 4.81 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60431 31.29 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60431 86.85 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60432 60.42 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 201-7003-60432 31.26 LOCK SHOP INC, THE 112427 09/16/2016 09/02/16- LOCKS 201-7003-60431 153.06 SERVICE WEAR APPAREL 112435 09/16/2016 08/18/16- UNIFORMS 201-7003-60690 327.81 TOPS'N BARRICADES INC 112445 09/16/2016 08/29/16- PAINT LEGENDS 201-7003-60433 200.88 9/15/2016 6:13:42 PM 48 Page 2 of 6 Demand Register 16Packet: APPKT00848 - DA 9 16 / / Vendor Name Payment Number Payment Date Description.(Payable) Account Number, Amount TOPS'N BARRICADES INC 112445 09/16/2016 08/30/16-SIGNS 201-7003-60429 189.00 ZUMAR INDUSTRIES INC 112452 09/16/2016 08/31/16-SIGNS 201-7003-60429 1,321.65 Fund 201- GAS TAX FUND Total: 2,368.78 Fund: 202 - LIBRARY FUND COACHELLA VALLEY WATER 112408 09/16/2016 09/09/16- WATER SERVICE 202-3006-61200 129.37 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 202-3004-60432 385.39 Fund 202 - LIBRARY FUND Total: 514.76 Fund: 215 - LIGHTING & LANDSCAPING FUND COACHELLA VALLEY WATER 112408 09/16/2016 09/13/16- WATER SERVICE 215-7004-61211 60.16 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60423 67.41 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60423 122.94 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60423 22.02 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60423 263.03 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60423 75.08 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60427 32.11 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60431 13.39 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60431 9.53 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 215-7004-60431 25.20 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 21S-7004-60431 33.74 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 21S-7004-60432 132.97 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 857.58 Fund: 224 - TUMF COACHELLA VALLEY ASSOC 0 112405 09/16/2016 08/16- TUMF FEE 224-0000-20320 18,022.56 Fund 224 - TUMF Total: 18,022.56 Fund: 235 - SO COAST AIR QUALITY FUND COACHELLA VALLEY ASSOC 0 112406 09/16/2016 04/01-06/30/16- 4TH QTR A 235-0000-60186 8,148.60 Fund 235 - SO COAST AIR QUALITY FUND Total: 8,148.60 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 237-9001-60153 4,750.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 4,750.00 Fund: 241- HOUSING AUTHORITY RUTAN & TUCKER 112434 09/16/2016 07/16- LEGAL FEES 241-9101-60153 2,022.36 Fund 241- HOUSING AUTHORITY Total: 2,022.36 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 435.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 1,015.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 1,740.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 65.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 2,242.50 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 2,357.50 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 11,905.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 290.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 1,595.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 145.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 1,160.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 4,120.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 4,350.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 870.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60103 1,685.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60185 1,595.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60185 395.00 NAI CONSULTING INC 112430 09/16/2016 08/16- CONSULTING SVC 401-0000-60185 1,100.00 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 37,065.00 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 112397 09/16/2016 09/06/16- TRUCK #61 HAND 501-0000-60675 68.40 FUELMAN 112415 09/16/2016 08/31- VEHICLE FUEL 501-0000-60674 775.48 HOME DEPOT CREDIT SERVIC 112419 09/16/2016 08/28/16- HOME DEPOT 501-0000-71103 2,914.20 JOHNSON MACHINERY CO. 112423 09/16/2016 08/30/16- DIESEL FUEL 501-0000-60674 47.63 9/15/2016 6:13:42 PM Page 3 of 6 49 Demand Register Packet: APPKT00848 - DA 9/16/16 Vendor Name Payment Number Payment Date Description (Payable) Account Nurober Amount MOUNTAIN VIEW TIRE 112429 09/16/2016 08/15/16- TRUCK #44 TIRE 501-0000-60676 102.31 MOUNTAIN VIEW TIRE 112429 09/16/2016 09/07/16- TRUCK #66TIRES 501-0000-60676 590.68 MOUNTAIN VIEW TIRE 112429 09/16/2016 09/08/16-TRUCK #67 TIRES 501-0000-60678 280.22 TOWER ENERGY GROUP 112447 09/16/2016 09/01/16- UNLEAD/DIESEL F 501-0000-60674 1,988.25 Fund 501- EQUIPMENT REPLACEMENT Total: 6,767.17 Fund: 502 - INFORMATION TECHNOLOGY 12MILESOUT.COM 112390 09/16/2016 08/16- VIDEO STREAM SVC 502-0000-60104 800.00 CANON FINANCIAL SERVICES 112400 09/16/2016 09/16- CONTRACT CHARGES 502-0000-60662 460.08 CANON FINANCIAL SERVICES 112400 09/16/2016 09/16- CONTRACT CHARGES 502-0000-60662 293.54 CANON FINANCIAL SERVICES 112400 09/16/2016 09/16- CONTRACT CHARGES 502-0000-60662 1,572.94 CDW GOVERNMENT INC 112402 09/16/2016 NIMBLE EXTENDED SERVICE 502-0000-60301 5,377.00 DESERT CA M INC 112409 09/16/2016 08/02/16- COUNCIL MTG VI 502-0000-60104 122.50 PLUG & PAY TECHNOLOGIES 1 112431 09/16/2016 07/16- HUB CC FEES 502-0000-60122 20.00 PLUG & PAY TECHNOLOGIES I 112431 09/16/2016 08/16- HUB CC FEES 502-0000-60122 20.00 SIGMANET 112437 09/16/2016 07/16- RIM MGMT SERVICE 502-0000-60104 13,050.00 SUNGARD PUBLIC SECTOR IN 112442 09/16/2016 08/31/16- BLUEBEAM SOFT 502-0000-60301 413.93 TIME WARNER CABLE 112444 09/16/2016 09/10-10/09/16- CITY HALL 502-0000-61400 1,560.00 TYLER TECHNOLOGIES 112449 09/16/2016 08/26/16- PAYROLL TRAININ 502-0000-80100 137.50 Fund 502 - INFORMATION TECHNOLOGY Total: 23,827.49 Grand Total: 262,007.41 9/15/2016 6:13:42 PM Page 4 of 6 50 Demand Register Fund Summary Packet: APPKT00848 - DA 9/16/16 Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FUND 224 - TUMF 235 - SO COAST AIR QUALITY FUND 237 - SUCCESSOR AGCY PA 1 ADM IN 241 - HOUSING AUTHORITY 401- CAPITAL IMPROVEMENT PROGRAMS 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20304 101-0000-20310 101-0000-20915 101-0000-20943 101-0000-20946 101-0000-20947 101-0000-20948 101-0000-20955 101-0000-22810 101-0000-42300 101-0000-43631 101-1002-60103 101-1002-60351 101-1003-60153 101-1003-60154 101-1004-60104 101-1004-60125 101-1004-60320 101-1007-61300 101-2001-60175 101-2002-61200 101-3001-60400 101-3002-60107 101-3002-60420 101-3003-60122 101-3003-60149 101-3005-60423 101-3005-60424 101-3005-60432 101-3005-61207 101-3005-61208 101-3007-60151 101-3007-60461 101-3008-60115 101-3008-60432 101-3008-60665 101-3008-60691 101-6001-60320 101-6001-60400 101-6002-60103 101-7006-60104 101-7006-60146 101-7006-60320 101-7006-60427 Grand Total Account Summary Account Name Sales Taxes Payable MSHCP Mitigation Fee Employee Computer Loa Dental Insurance Pay Flex Compensation Paya Life Insurance Pay Add'I Life Insurance Pay Disability Insurance Pay Developer Deposits Cash Over/Short CVMSHCP Admin Fee Contract Services Membership Dues Attorney Attorney/Litigation Consultants Temporary Agency Servi Travel & Training Utilities - Telephone Special Enforcement Fun Utilities- Water Office Supplies Instructors Operating Supplies Credit Card Fees Special Events Supplies -Graffiti Materials - Irrigation & L Small Tools/Equipment Utilities - Water -Pioneer Utilities - Water -Season PSDRCVB Marketing & Tourism Pr Janitorial Small Tools/Equipment Maint.-Other Equipment Repair & Maintenance Travel & Training Office Supplies Professional Services Consultants PM 10 SilverRock Travel & Training Safety Gear Expense Amount 157,663.11 2,368.78 514.76 857.58 18,022.56 8,148.60 4,750.00 2,022.36 37,065.00 6,767.17 23,827.49 262,007.41 Expense Amount -39.67 1,327.00 1,407.99 7,072.11 193.74 538.65 287.97 4,219.54 6,634.46 80.00 -13.27 8,000.00 400.00 28,686.05 12,920.84 490.50 538.20 50.00 168.98 18.75 89.75 187.16 3,547.55 388.86 20.00 135.44 65.58 910.35 84.11 728.81 398.24 28,247.09 16,370.00 135.94 2,059.91 457.96 670.87 195.96 18.99 4,942.21 1,160.00 23,165.17 670.00 31.32 9/15/2016 6:13:42 PM 51 Page 5 of 6 Demand Register Packet: APPKT00848 - DA 9/16/16 Account Summary Account Number Account Name Expense Amount 201-7003-60429 Signs 1,510.65 201-7003-60430 Asphalt -44.70 201-7003-60431 Materials 282.46 201-7003-60432 Small Tools/Equipment 91.68 201-7003-60433 Paint/Legends 200.88 201-7003-60690 Uniforms 327.81 202-3004-60432 Small Tools/Equipment 385.39 202-3006-61200 Water - Inside 129.37 215-7004-60423 Supplies -Graffiti 550.48 215-7004-60427 Safety Gear 32.11 215-7004-60431 Materials 81.86 215-7004-60432 Small Tools/Equipment 132.97 215-7004-61211 Utilities - Water - Media 60.16 224-0000-20320 TUMF Payable to CVAG 18,022.56 235-0000-60186 CVAG 8,148.60 237-9001-60153 Attorney 4,750.00 241-9101-60153 Attorney 2,022.36 401-0000-60103 Professional Services 33,975.00 401-0000-60185 Design 3,090.00 501-0000-60674 Fuel & Oil 2,811.36 501-0000-60675 Parts & Maintenance Su 68.40 501-0000-60676 Vehicle Repair & Mainte 692.99 501-0000-60678 Street Sweeper 280.22 501-0000-71103 Cvc Ctr Bldg Rep]/Repair 2,914.20 502-0000-60104 Consultants 13,972.50 502-0000-60122 Credit Card Fee 40.00 502-0000-60301 Software Licenses 5,790.93 502-0000-60662 Copiers 2,326.56 502-0000-61400 Utilities - Cable 1,560.00 502-0000-80100 Machinery & Equipment 137.50 Grand Total: 262,007.41 Project Account Summary Project Account Key Expense Amount **None** 218,307.95 091002D 395.00 091004P 2,357.50 111205P 2,242.50 121307P 11,905.00 141512P 435.00 151602 P 1,740.00 151604P 65.00 151606P 290.00 151611P 145.00 151612 P 2,755.00 16-013E 6,214.46 16-014E 420.00 201601 P 1,685.00 201602P 4,120.00 201603P 4,350.00 201604P 870.00 201606P 1,015.00 979802 D 1,100.00 979803D 1,595.00 Grand Total: 262,007.41 9/15/2016 6:13:42 PM 52 Page 6 of 6 .� Demand Register =X City of La Quinta, CA Packet: APPKT00855 - DA'09/23/16 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ALTUM GROUP, THE 112454 09/23/2016 08/25/16- LQ VILLAGE EIR 101-6002-60103 4,544.66 ANSAFONE CONTACT CENTE 112455 09/23/2016 06/13/16- ANSWERING SERV 101-7006-60104 373.59 CADENCE COMMUNICATION 112457 09/23/2016 08/16- S/T VACATION RENTA 101-6001-60103 57.50 CALPERS LONG-TERM CARE 112458 09/23/2016 LONG TERM CARE 101-0000-20949 196.05 CAPITAL ONE COMMERCIAL 112459 09/23/2016 09/08/16- SPECIAL EVENT SU 101-3003-60149 149.37 COACHELLA VALLEY WATER 112461 09/23/2016 09/19/16- WATER SERVICE 101-2002-61200 1,764.01 COACHELLA VALLEY WATER 112461 09/23/2016 09/19/16- WATER SERVICE 101-3005-61209 125.11 COACHELLA VALLEY WATER 112461 09/23/2016 09/19/16- WATER SERVICE 101-3005-61206 464.38 CONSERVE LANDCARE 112462 09/23/2016 08/29/16- FIRE LANE CLEAN 101-3005-60113 1,245.00 CONSERVE LANDCARE 112462 09/23/2016 09/16- PARK LANDSCAPE MA 101-3005-60108 28,575.00 COSTCO 112463 09/23/2016 09/20/16- 2ND QTR SALES T 101-1007-60535 89,621.48 DATA TICKET, INC. 112464 09/23/2016 08/30/16- CITATIONS PROCE 101-6004-60111 504.27 DATA TICKET, INC. 112464 09/23/2016 08/30/16- CITATIONS PROCE 101-6004-60111 315.00 DEPARTMENT OF JUSTICE 112465 09/23/2016 09/06/16- FINGERPRINT APP 101-3002-60107 128.00 DESERT SUN PUBLISHING CO 112466 09/23/2016 08/09-08/24/16-ADS 101-1005-60450 194.00 DESERT SUN PUBLISHING CO 112466 09/23/2016 08/09-08/24/16-ADS 101-6002-60450 462.00 DESERT SUN PUBLISHING CO 112466 09/23/2016 08/09-08/24/16-ADS 101-6002-60450 286.00 FRANCHISE TAX BOARD 112467 09/23/2016 GARNISHMENT 101-0000-20985 125.00 FRONTIER COMMUNICATION 112468 09/23/2016 09/01-09/30/16- LQ PARK PH 101-3005-60554 43.14 FRONTIER COMMUNICATION 112468 09/23/2016 08/28-9/27/16- SPORTS CO 101-3005-61303 34.49 HINDERLITER DE LLAMAS & 112473 09/23/2016 08/18/16- 3RD QTR SALES TA 101-1006-60104 3,096.90 INTERNATIONAL CODE COU 112475 09/23/2016 09/13/16- PUBLICATIONS 101-6003-60352 74.52 LANDMARK GOLF MANAGE 112477 09/23/2016 09/06/16- SPORTS FIELD AER 101-3005-60113 2,480.00 LOCK SHOP INC, THE 112478 09/23/2016 06/20/16- CITY HALL KEYS 101-3008-60691 7.78 Maryn Wells 112479 09/23/2016 08/25/16- PLANNING INTER 101-6001-60320 500.00 NI GOVERNMENT SERVICES 1 112482 09/23/2016 09/01/16- SATELLITE PHONE 101-2002-61304 154.75 OFFICE DEPOT 112483 09/23/2016 08/26/16- BUSINESS CARDS 101-3001-60400 60.54 OFFICE DEPOT 112483 09/23/2016 08/25/16- OFFICE SUPPLIES 101-1005-60400 15.37 OFFICE DEPOT 112483 09/23/2016 08/25/16- OFFICE SUPPLIES 101-1005-60400 14.47 ONE ELEVEN LA QUINTA LLC 112484 09/23/2016 09/20/16- 2ND QTR SALES T 101-1007-60535 5,497.18 ONTRAC 112485 09/23/2016 09/03/16- OVERNIGHT MAIL 101-1007-60470 23.30 PALMS TO PINES PRINTING 112486 09/23/2016 09/09/16- UNIFORMS 101-3003-60420 1,644.30 PALMS TO PINES PRINTING 112486 09/23/2016 09/09/16- UNIFORMS 101-6001-60400 226.75 PFM Solutions LLC 112487 09/23/2016 08/16/16- LONG RANGE FIN 101-1006-60103 12,500.00 PRINTING PLACE, THE 112489 09/23/2016 08/22/16-CITATION BOOKS 101-6004-60111 853.08 RIVERSIDE DEPARTMENT OF 112490 09/23/2016 GARNISHMENT 101-0000-20985 200.00 SEVILLA, RAMSES 112493 09/23/2016 09/15/16-JPIA MEETING REI 101-6006-60320 8.96 SILVERROCK RESORT 112495 09/23/2016 08/16-AUGUST SALES TAX 101-0000-20304 150.00 STAPLES ADVANTAGE 112497 09/23/2016 04/02/16- OFFICE SUPPLIES 101-6001-60400 563.20 STAPLES ADVANTAGE 112497 09/23/2016 04/07/16- OFFICE SUPPLIES 101-6001-60400 49.67 STAPLES ADVANTAGE 112497 09/23/2016 04/08/16- OFFICE SUPPLIES 101-6001-60400 56.83 STAPLES ADVANTAGE 112497 09/23/2016 04/09/16- OFFICE SUPPLIES 101-6001-60400 11.40 STAPLES ADVANTAGE 112497 09/23/2016 04/13/16- OFFICE SUPPLIES 101-6001-60400 10.79 STAPLES ADVANTAGE 112497 09/23/2016 04/13/16- OFFICE SUPPLIES 101-6001-60400 16.84 STAPLES ADVANTAGE 112497 09/23/2016 04/14/16- OFFICE SUPPLIES 101-6001-60400 11.87 STAPLES ADVANTAGE 112497 09/23/2016 04/22/16- OFFICE SUPPLIES 101-6001-60400 90.71 STAPLES ADVANTAGE 112497 09/23/2016 04/23/16- OFFICE SUPPLIES 101-6001-60400 173.75 STAPLES ADVANTAGE 112497 09/23/2016 04/28/16- OFFICE SUPPLIES 101-6001-60400 12.19 STAPLES ADVANTAGE 112497 09/23/2016 04/29/16- OFFICE SUPPLIES 101-6001-60400 92.98 STAPLES ADVANTAGE 112497 09/23/2016 05/12/16- OFFICE SUPPLIES 101-6001-60400 68.14 STAPLES ADVANTAGE 112497 09/23/2016 05/13/16- OFFICE SUPPLIES 101-6001-60400 120.19 STAPLES ADVANTAGE 112497 09/23/2016 05/27/16- OFFICE SUPPLIES 101-6001-60400 87.89 STAPLES ADVANTAGE 112497 09/23/2016 06/04/16- OFFICE SUPPLIES 101-6001-60400 181.42 9/22/2016 5:42:42 PM Page 1 of 5 53 Demand Register Packet: APPKT00855 - DA 09/23/16 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount STAPLES ADVANTAGE 112497 09/23/2016 06/10/16- OFFICE SUPPLIES 101-6001-60400 54.85 STAPLES ADVANTAGE 112497 09/23/2016 06/12/16- OFFICE SUPPLIES 101-6001-60400 58.29 STAPLES ADVANTAGE 112497 09/23/2016 06/22/16- OFFICE SUPPLIES 101-6001-60400 94.42 STAPLES ADVANTAGE 112497 09/23/2016 09/02/16- OFFICE SUPPLIES 101-6001-60400 199.54 STAPLES ADVANTAGE 112497 09/23/2016 09/10/16- OFFICE SUPPLIES 101-1007-60403 54.85 STAPLES ADVANTAGE 112497 09/23/2016 09/11/16- CREDIT 101-6001-60400 -207.57 SWANK MOTION PICTURES 112498 09/23/2016 09/13/16- MOONLIGHT MO 101-3003-60149 1,476.00 UNITED WAY OF THE DESERT 112501 09/23/2016 CONTRIBUTION 101-0000-20981 30.00 VERIZON WIRELESS 112502 09/23/2016 07/26-08/25/16- LQPD WIRE 101-1007-61301 1,140.79 VI NTAG E ASSOCIATES 112503 09/23/2016 08/25/16-MEMORIAL TREE 101-3005-60557 216.00 VISION SERVICE PLAN - (CA) 112504 09/23/2016 08/16- VISION INSURANCE 101-0000-20945 1,447.75 VISION SERVICE PLAN - (CA) 112504 09/23/2016 09/16- VISION INSURANCE 101-0000-20945 1,464.55 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-0000-22836 49.36 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-0000-22836 92.18 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1001-60320 35.59 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1002-60320 34.62 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1004-60320 40.40 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1004-60320 83.82 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1004-60320 61.58 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1004-60320 235.73 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1004-60420 47.00 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1004-60450 200.00 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1004-60450 275.00 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-1007-60320 -450.00 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-3003-60420 22.50 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-3008-60665 -106.92 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-3008-60665 106.92 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 101-7006-60427 97.50 WILLDAN 112507 09/23/2016 ENGINEERING & TRAFFIC (E 101-7006-60104 2,749.00 WILLDAN 112507 09/23/2016 ENGINEERING & TRAFFIC (E 101-7006-60145 2,749.00 YOUNG ENGINEERING SVC 112508 09/23/2016 09/O1/16- BLDG PLAN CHEC 101-6003-60118 4,720.00 Fund 101- GENERAL FUND Total: 175,336.57 Fund: 201- GAS TAX FUND ALSCO INC 112453 09/23/2016 09/09/16- UNIFORM RENTAL 201-7003-60690 94.51 SPARKLETTS 112496 09/23/2016 09/09/16- DRINKING WATER 201-7003-60400 551.53 TOPS'N BARRICADES INC 112499 09/23/2016 09/08/16- SIGNS & POST 201-7003-60429 61.94 TOPS'N BARRICADES INC 112499 09/23/2016 09/08/16- SIGNS & POST 201-7003-60429 154.98 TOPS'N BARRICADES INC 112499 09/23/2016 09/08/16- PAINT & LEGENDS 201-7003-60433 78.89 TOPS'N BARRICADES INC 112499 09/23/2016 09/08/16- SIGNS 201-7003-60431 84.94 TOPS'N BARRICADES INC 112499 09/23/2016 09/08/16- SIGNS & POST 201-7003-60429 254.02 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 201-7003-60690 1,053.30 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 201-7003-60690 744.70 Fund 201 - GAS TAX FUND Total, 3,078.81 Fund: 202 - LIBRARY FUND CONSERVE LANDCARE 112462 09/23/2016 09/16- PARK LANDSCAPE MA 202-3004-60112 1,575.00 CONSERVE LANDCARE 112462 09/23/2016 09/16- PARK LANDSCAPE MA 202-3006-60108 1,115.00 STAPLES ADVANTAGE 112497 09/23/2016 09/02/16- LIBRARY FURNITU 202-3004-71020 442.78 TRAF-SYS INC 112500 09/23/2016 LIBRARYTRAFFIC COUNTER 202-3004-60665 _ 1,950.00 Fund 202 - LIBRARY FUND Total: 5,082.78 Fund: 215 - LIGHTING & LANDSCAPING FUND CITY OF PALM DESERT 112460 09/23/2016 08/23/16- LANDSCAPE/TRAF 215-7004-60189 2,404.55 COACHELLA VALLEY WATER 112461 09/23/2016 09/09/16- WATER SERVICE 215-7004-61211 1,039.31 COACHELLA VALLEY WATER 112461 09/23/2016 09/19/16- WATER SERVICE 215-7004-61211 2,935.40 CONSERVE LANDCARE 112462 09/23/2016 09/16- PARK LANDSCAPE MA 215-7004-60189 7,665.00 IMPERIAL IRRIGATION DIST 112474 09/23/2016 09/12/16- ELECTRICITY SERV 215-7004-61116 179.12 IMPERIAL IRRIGATION DIST 112474 09/23/2016 09/12/16- ELECTRICITY SERV 215-7004-61117 50.88 WALTERS WHOLESALE ELECT 112505 09/23/2016 09/08/16- ELECTRIC MATERI 215-7004-60431 716.40 WALTERS WHOLESALE ELECT 112505 09/23/2016 09/08/16- ELECTRIC MATERI 215-7004-60431 231.54 9/22/2016 5:42:42 PM Page 2 of 5 54 Demand Register Packet: APPKT00855 - DA 09/23/16 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount WALTERS WHOLESALE ELECT 112505 09/23/2016 09/08/16- ELECTRIC MATERI 215-7004-60431 662.85 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 15,885.05 Fund: 241- HOUSING AUTHORITY MOYA, DANIEL 112481 09/23/2016 09/12/16-TRASH REMOVAL 241-9101-60157 600.00 Fund 241- HOUSING AUTHORITY Total: 600.00 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS CITY OF PALM DESERT 112460 09/23/2016 08/23/16- LANDSCAPE/TRAF 401-0000-60188 1,368.44 HEPTAGON SEVEN CONSULTI 112471 09/23/2016 09/02/16- DESIGN SERVICES 401-0000-60185 591.50 HEPTAGON SEVEN CONSULTI 112471 09/23/2016 09/02/16- DESIGN SERVICES 401-0000-60185 594.50 PLANIT REPROGRAPHICS SYS 112488 09/23/2016 09/02/16- BLDG PLANS SVC 401-0000-60188 464.30 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 3,018.74 Fund: 501- EQUIPMENT REPLACEMENT GALATI ENTERPRISES INC 112470 09/23/2016 09/14/16- COUNCIL DOOR & 501-0000-71103 2,197.00 L & L AUTOMOTIVE 112476 09/23/2016 09/08/16- TRUCK 452 SWIT 501-0000-60676 157.96 MOUNTAIN VIEW TIRE 112480 09/23/2016 09/13/16- TRUCK #55 TIRES 501-0000-60676 252.14 SAM'S CYCLE SERVICE 112492 09/23/2016 09/15/16- 06 HONDA REPAIR 501-0000-60679 619.73 STAPLES ADVANTAGE 112497 09/23/2016 08/25/16- OFFICE FURNITUR 501-0000-60675 157.01 WALTERS WHOLESALE ELECT 112505 09/23/2016 09/14/16- PARKING LOT LIG 501-0000-71103 4,536.00 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 501-0000-71103 1,203.31 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 501-0000-71103 64.65 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 501-0000-71103 161.99 Fund 501- EQUIPMENT REPLACEMENT Total: 9,349.79 Fund: 502 - INFORMATION TECHNOLOGY APPLE FINANCIAL SERVICES 112456 09/23/2016 09/11/16-APPLE LEASE 502-0000-80103 429.70 FRONTIER-INTERNET 112469 09/23/2016 09/10-10/09/16- INTERNET S 502-0000-60108 95.00 SIGMANET 112494 09/23/2016 09/08/16- COMPUTER FOR F 502-0000-80103 599.34 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 502-0000-60301 39.99 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 502-0000-60301 50.00 WELLS FARGO BUSINESS CAR 112506 09/23/2016 08/11/16- VISA CARD PAYME 502-0000-80103 72.09 Fund 502 - INFORMATION TECHNOLOGY Total. 1,286.12 Fund: 503 - PARK EQUIP & FACILITY FND HIGH TECH IRRIGATION INC 112472 09/23/2016 PARK- IRRIGATION 503-0000-71060 33,255.06 Fund 503 - PARK EQUIP & FACILITY FIND Total: 33,255.06 Fund: 601- SILVERROCK RESORT ROOF TILE SPECIALTY INC 112491 09/23/2016 09/19/16- SRR ROOF REPAIR 601-0000-60556 516.44 ROOF TILE SPECIALTY INC 112491 09/23/2016 09/19/16- SRR ROOF REPAIR 601-0000-60556 568.00 ROOF TILE SPECIALTY INC 112491 09/23/2016 09/19/16- SRR ROOF REPAIR 601-0000-60556 518.00 Fund 601- SILVERROCK RESORT Total: 1,602.44 Grand Total: 248,495.36 9/22/2016 5:42:42 PM Page 3 of 5 55 Demand Register Packet: APPKT00855 - DA 09/23/16 Fund Summary 9/22/2016 5:42:42 PM Fund Expense Amount 101 - GENERAL FUND 175,336.57 201- GAS TAX FUND 3,078.81 202 - LIBRARY FUND 5,082.78 215 - LIGHTING & LANDSCAPING FUND 15,885.05 241 - HOUSING AUTHORITY 600.00 401- CAPITAL IMPROVEMENT PROGRAMS 3,018.74 501- EQUIPMENT REPLACEMENT 9,349.79 502- INFORMATION TECHNOLOGY 1,286.12 503 - PARK EQUIP & FACILITY FND 33,255.06 601- SILVERROCK RESORT 1,602.44 Grand Total: 248,495.36 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable 150.00 101-0000-20945 Vision Insurance Pay 2,912.30 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 30.00 101-0000-20985 Garnishments Payable 325.00 101-0000-22836 Special Events Sponsors 141.54 101-1001-60320 Travel&Training 35.59 101-1002-60320 Travel & Training 34.62 101-1004-60320 Travel & Training 421.53 101-1004-60420 Operating Supplies 47.00 101-1004-60450 Advertising 475.00 101-1005-60400 Office Supplies 29.84 101-1005-60450 Advertising 194.00 101-1006-60103 Professional Services 12,500.00 101-1006-60104 Consultants 3,096.90 101-1007-60320 Travel&Training -450.00 101-1007-60403 Citywide Conf Room Sup 54.85 101-1007-60470 Postage 23.30 101-1007-60535 Other Operating 95,118.66 101-1007-61301 Mobile/Cell Phones 1,140.79 101-2002-61200 Utilities - Water 1,764.01 101-2002-61304 Mobile/Cell Phones 154.75 101-3001-60400 Office Supplies 60.54 101-3002-60107 Instructors 128.00 101-3003-60149 Special Events 1,625.37 101-3003-60420 Operating Supplies 1,666.80 101-3005-60108 Technical 28,575.00 101-3005-60113 Landscape Improvement 3,725.00 101-3005-60554 LQ Park Building 43.14 101-3005-60557 Tree Maintenance 216.00 101-3005-61206 Utilities - Water -Desert 464.38 101-3005-61209 Utilities - Water-Commu 125.11 101-3005-61303 Phone - Sports Complex 34.49 101-3008-60665 Maint.-Other Equipment 0.00 101-3008-60691 Repair & Maintenance 7.78 101-6001-60103 Professional Services 57.50 101-6001-60320 Travel & Training 500.00 101-6001-60400 Office Supplies 1,974.15 101-6002-60103 Professional Services 4,544.66 101-6002-60450 Advertising 748.00 101-6003-60118 Plan Checks 4,720.00 101-6003-60352 Subscriptions & Publicati 74.52 101-6004-60111 Administrative Citation S 1,672.35 101-6006-60320 Travel & Training 8.96 101-7006-60104 Consultants 3,122.59 Page 4 or 5 56 Demand Register Packet: APPKT00855 - DA 09/23/16 Account Summary Account Number Account Name Expense Amount 101-7006-60145 Traffic Counts/Studies 2,749.00 101-7006-60427 Safety Gear 97.50 201-7003-60400 Office Supplies 551.53 201-7003-60429 Signs 470.94 201-7003-60431 Materials 84.94 201-7003-60433 Paint/Legends 78.89 201-7003-60690 Uniforms 1,892.51 202-3004-60112 Landscape Contract 1,575.00 202-3004-60665 Maint-Other Equipment 1,950.00 202-3004-71020 Furniture 442.78 202-3006-60108 Technical 1,115.00 215-7004-60189 Technical 10,069.55 215-7004-60431 Materials 1,610.79 215-7004-61116 Utilities - Electric - Signal 179.12 215-7004-61117 Utilities - Electric - Medi 50.88 215-7004-61211 Utilities - Water - Media 3,974.71 241-9101-60157 Rental Expenses/Cove & 600.00 401-0000-60185 Design 1,186.00 401-0000-60188 Construction 1,832.74 501-0000-60675 Parts & Maintenance Su 157.01 501-0000-60676 Vehicle Repair & Mainte 410.10 501-0000-60679 Motorcycle Repair & Ma 619.73 501-0000-71103 Cvc Ctr Bldg Repl/Repair 8,162.95 502-0000-60108 Technical 95.00 502-0000-60301 Software Licenses 89.99 502-0000-80103 Computers 1,101.13 503-0000-71060 Parks 33,255.06 601-0000-60556 SilverRock Buildings 1,602.44 Grand Total: 248,495.36 Project Account Summary Project Account Key Expense Amount **None** 245,335.08 131407CT 1,368.44 141512D 591.50 151606D 594.50 151611CT 464.30 BRE W LQE 141.54 Grand Total: 248,495.36 9/22/2016 5:42:42 PM 57 Page 5 of 5 58 ATTACHMENT 2 CITY OF LA QUINTA BANK TRANSACTIONS 09/10/16 - 09/22/16 09/13/16 WIRE TRANSFER - LANDMARK 09/13/16 WIRE TRANSFER - LANDMARK 09/14/16 WIRE TRANSFER - DEBT SERVICE PAYMENT 09/20/16 WIRE TRANSFER - TASC 09/20/16 WIRE TRANSFER - LANDMARK 09/22/16 WIRE TRANSFER - PIERS 09/22/16 WIRE TRANSFER - PERS TOTAL WIRE TRANSFER OUT $135,268.53 $61,568.65 $636,337.34 $1,038.52 $120,269.78 $36,142.80 $259.79 $990,885.41 59 .0 CONSENT CALENDAR ITEM NO. 6 City of La Qu i nta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH DAHL CONSULTANTS, INC. TO PREPARE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR CIVIC CENTER LAKE AND IRRIGATION CONVERSION IMPROVEMENTS RECOMMENDATION Approve Amendment No. 1 to Professional Services Agreement with Dahl Consultants, Inc., in the amount of $40,840, to prepare plans, specifications and engineer's estimate for the Civic Center Lake and Irrigation Conversion Improvements. EXECUTIVE SUMMARY • This project will convert the Civic Center Lake from potable to canal water (Attachment 1). • Previously, Dahl Consultants (Dahl) prepared a feasibility study and preliminary construction estimate for this conversion that demonstrated the project could be constructed within the approved budget. • Staff recommends approval of Amendment No. 1 (Attachment 2), in the amount of $40,840. This will increase Dahl's contract work to $55,330. FISCAL IMPACT The City Council approved General Funds ($477,000) in the 2016/17 Capital Improvement Program for this project. The following is the approved project budget: Professional: $31,000 Design: $56,000 Inspection/Testing/Survey: $42,000 Construction: $233,000 CVWD Meter/Inspection Fees: $40,000 City Administration: $21,000 Contingency: $54,000 Total Budget: $477,000 Adequate funding is available to support staff's recommendation to approve Amendment No. 1 to the Professional Services Agreement with Dahl Consultants. 61 BACKGROUND/ANALYSIS Council added this project in direct response to the severe drought being experienced in California. The Dahl feasibility study concluded: 1) that the original design of the lake and irrigation systems anticipated a non -potable (canal water) water source, and 2) the conversion can be made within the approved project budget. In addition, the Coachella Valley Water District (CVWD) agreed to serve the Civic Center Campus with canal water and provide the necessary turnout pipelines as part of its L4 Pump Station pipeline improvements connected to the lake. According to CVWD staff, the canal water should be available by July 2017. Conversion of water will assist in reducing operating costs since canal water is less expensive than potable water. ALTERNATIVES The Council may elect not to convert the Civic Center Campus to canal water and continue to irrigate with potable water. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachments: 1. Vicinity Map 2. Professional Services Agreement - Amendment No. 1 RVA ATTACHMEN T 1 ALTERNATIVE 1 ,.—.—.—.—.—.—.�e1,r.—.—.—.—.—. — .. — .. — .. — .. — .. — .. — .. — .. — .. — .. — .. — .. — .. —L. — .. — .V ..---MwA-... ... CALLE TAMPICO —— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -- g-_..—..—..—..—..— .—..—..—.—..—..—..—..—.,.—.. _..—..—..—..---..—..—..—. — .—..—..—�.—..—..—..� DISCONNECT DISCONNECT O METER 3 m� m m! • m ' ; mo a m® e m Cv- - - - - - - - - - - - - - - - - CVWD METER F- r---��19�—� A I SEXIST. 4" M -- --- 1 EXIST. 3" CONNECTION IRRIGATIO 3" ,. LINE ST. I 2--- 3. � 1 2' EXIST. 4' VE I 1 1/4" — �� I 1 LINE IRRIGATION O I I I I I I I r l / I T I 12" I ,1 LIBRARY I (DRIP) i-- 2"-----LlIF I I I L,3' I / I CITY HALLNEW ) I CONNECTTSE ISTING (DRIP) EXIST. 2" TO 4" L OPING I j / IR noN INE� MAINLINE WITH 2" 1 GATE VALVE_ r 1 CITY ALL \ I I 3" — — — — — — — — 3" XIST— — — — 2 1 2' ••• •�' IRRIGATION LINE L - - 1 I I I H J EXIST. 2 �" 1 1 \\\ 12" CONNECnON I 1 2J" 1 I / 1 I— •' \ \\ / EXIST. 4" v I — O • '• \ ��/ IRRIGATION LINE WELLNESS CENTER I 6\�\R ::•.;., ...;.•;: (DRIP) I \ \ \ PROP. 90 LF, 6" PVC, SCH. 2' \ \\\ PROP. IRRIGATION I I EXIST. 4' ��\\ I NEW PRESSURE I 1 ---- ®a � 1/2"— J I LINE IRRIGATION ,.,. \ � ., : .' ;.:.•� .;, •..... god ( PUMP 4 I 1 — !+• • • . •• • PUMP 1 t 14" PVC FROM PUM ( (SKIMMER BOX PUMP) 1 1 AL ERNATIVE a T EXIST. 2 �" L — — — — — — — — �` O 14" TO PUMP 1 (SKIMMERS) 1/2' METER CONNECTION — 1,;\ 4" -- -- q SEE PROP. PUMP DISCONNECT — Y I FROM FOUNTAIN \� — — E ----- -- — /- AND EXIST. PUMP 1 � �VWD METER PUMP 3 V 1 6' PVC y DETAIL ON FIGURE 2 �.------�12------ J-m'Ilr PUMP 2 �!!4" PVC 16" PVC (GRAVEL BED BIOLOGICAL FROM PUMP 2 TO PUMP 2 FILTER PUMP) _ AVENIDA LA FONDA GRAPHIC SCALE IN FMT NC7RThl 1 inch = 50 fG 2 NOTE: THIS SITE PLAN IS FOR GRAPHICAL REPRESENTATION ONLY DO NOT USE TO LOCATE PIPELINES 64 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH DAHL CONSULTANTS, INC. This Amendment No. 1 to Professional Services Agreement with Dahl Consultants ("Amendment No. 1 ") is made and entered into as of the 4th day of October, 2016 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Dahl Consultants, Inc. ("Consultant"). RECITALS WHEREAS, on or about April 27, 2016, the City and Consultant entered into a Professional Services Agreement to provide those services related to the Civic Center Lake and Irrigation Conversion, Project No. 2016-06, The term of the Agreement expires on June 30, 2016; and WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and WHEREAS, the City is utilizing Consultant to prepare the plans, specifications and engineer's estimate (PS&E) for converting Civic Center Lake and Irrigation System from potable water to canal water; fo I I ows: NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: Section 1.0 is amended to read as follows: Section 1.1 - Scope of Services. For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit "A" attached hereto and made apart hereof. 2. Exhibit A - Scope of Services is amended as attached in Exhibit A. 3. Exhibit B - Deliverables and Budget is amended as attached in Exhibit B. 4. Exhibit C - Schedule of Performance, The Term of the Agreement is hereby extended through March 31, 2017. In all other respects, the Original Agreement shall remain in effect. Rev.2-5-14 65 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Professional Services Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: FrankJ. Spevacek, City Manager ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: DAHL CONSULTANTS, INC. In wdaWdahlconsu w1all,11,lly hnedby wdahl@dahlconsultants.com DN: cn=wdahl@dahlconsultants.com Itants.com Date: 2016.09.14 16:31:00 -07'00' Name: Wayne Dahl, P.E. Title: President Rev.2-5-14 66 Exhibit A Scope of Services Rev.2-5-14 67 August 31, 2016 Mr. Edward J. Wimmer, PE Principal Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 AHL consultants Subject: Scope and Budget for Phase 2 Design of the Civic Center Campus Lake and Irrigation Conversion from Potable Water to Canal Water Dear Mr. Wimmer: This presents our scope of work for Phase 2 for converting the source of water supply for the Civic Center Campus Lake and Irrigation System from potable water to canal water. Our proposal for this phase of the work is based on Alternative 2 as described in the Phase 1 Technical Memo submitted to the City of La Quinta on June 29, 2016. SCOPE OF WORK Task 1- Project Management Our proposed Project Manager, Wayne Dahl, will be directly responsible to the City of La Quinta for providing direction to the Project team to achieve Project objectives. He will coordinate with CVWD to address any connection or potential L4 design issues. Task 2 - Hydraulic Modeling A conceptual level hydraulic analysis was developed during Phase 1 of the project, assuming a L4 pipeline pressure of approximately 20 psi along Washington Street. CVWD has completed the preliminary design to upgrade the L4 Pump Station. We will coordinate with CVWD staff and their L4 design consultant to obtain the selected alternative and anticipated pressure to finalize the hydraulic model and confirm the size of the new pipeline. Task 3 - Plans and Technical Specifications Plans and technical specifications will be submitted for review at the 70 percent design level. The specifications will reference the Greenbook Standard Specifications for Public Works Construction where applicable. Comments received will be incorporated into the 100 percent bid set, which will be signed and stamped, for bidding. The preliminary list of drawings is provided below. CONVEYING YOUR WATER IS OUR BUSINESS 1* 157 Parkshore Drive, Folsom, California 95630 (o) 916.221.3900 (f) 916.221.3901 www.dahlconsultants.com 68 Drawing No. Description 1 Location Map, List of Drawings, and General Notes 2 General Plan 3 Plan and Profile 4 Pipe Details 5 Trench and Connection Details 6 Irrigation Pump Plan 7 Irrigation System Tie -In Details 8 Electrical Details 9 Electrical Site Plan 10 Electrical Schematic Task 4 - Cost Estimates Cost Estimates will be prepared with the 70 percent and 100 percent bid submittals. SCHEDULE We propose to deliver the work products on the following schedule: Notice to Proceed September 26, 2016 Kick off Meeting October 4, 2016 70% Design Submittal October 28, 2016 70% Review Meeting - Conference Call November 7, 2016 100% Design Bid Set Submittal November 18, 2016 100% Design Bid Set - Conference Call November 30, 2016 We can start on this as soon as we have authorization and will be able to complete the project by mid -November. We will work with Olson Engineering to complete this Phase 2 work for a fee of $40,840. A breakdown of our proposed fee is attached. Respectfully, u4 ,0 J, Wayne Dahl, PE, PLS President .• Exhibit B With the exception of compensation provided for within the base contract, the maximum total compensation to be paid to Consultant under Contract Amendment No. 1 Forty Thousand, Eight Hundred Forty Dollars ($40,840.00) ("Contract Sum"). The Contract Sum shall be paid to Consultant in conformance with Section 2.4 of the Agreement. The following represents the revised contract total of Fifty -Five Thousand, Three Hundred Thirty Dollars ($55,330.00) after the consideration of Amendments 1 . Base Contract Amount: - Add this Amendment Revised Contract Total $ 14,490.00 $ 40,840.00 $ 55,330.00 Rev.2-5-14 70 Budget Phase 2 Design of the Civic Center Campus Lake and Irrigation Conversion from Potable Water to Canal Water Dahl Consultants, Inc 8/30/2016 Description Hours Task 1 Task 2 Task 3 Task 4 TOTALS PM Hydraulic Anlaysis Final Design Cost Estimate Dahl Consultants Labor Rate Wayne Dahl $ 225.00 Susan Fox $ 165.00 John Dahl $ 185.00 Olson Engineering Ben Olson $ 175.00 Gabriel Gonzalez $ 150.00 Subtotal Hours - DAHL and Olson 14 92 6 44 40 196.00 8 8 8 24 2 8 10 $3,150 $15,180 $1,110 $7,700 $6,000 $33,140 4I 60I 28I 40 16 6 8 30 132 Total DAHL and Olson Labor I $ 4,520 $ 1,770 $ 21,700 $ 5,150 $33,140 Other Direct Costs Travel $ 1,000.00 $1,000 Subtotal CDC Bare Cost Markup TotalODC's 10% $ $ $ - - - $ $ - - $ $ 1,000.00 100.00 $ $ - $1,000 $100 $ - $ 1,100.00 $ - $1,100 Subtotal DAHL Subconsultants 1 Calton Engineering Subtotal Subconsultant Hrs $ 4,520.00 $ 1,770.00 $ 22,800.00 $ 5,150.00 $34,240.00 $ 6,000.00 6,000.00 Subconsultant - Bare Cost Markup Total Subconsultants Cost 10% S $ - - $ $ $ - - - $ $ $ 6,000.00 600.00 6,600.00 $ $ $ - $6,000.00 $600.00 $6,600.00 Total Fee $ 4,520 $ 1,770 $ 29,400 $ 5,150 $40,840 71 72 CONSENT CALENDAR ITEM NO. 7 City of La Quinta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: ACCEPT ON -SITE IMPROVEMENTS ASSOCIATED WITH THE STONE CREEK RANCH RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 30834) LOCATED ON AVENUE 58, APPROXIMATELY HALF A MILE WEST OF MADISON STREET RECOMMENDATION Accept the on -site improvements associated with Tract Map No. 30834, Stone Creek Ranch; authorize staff to release the performance security; and direct staff to release the labor and materials security 90 days after City Council acceptance of the improvements. EXECUTIVE SUMMARY • The Stone Creek Ranch residential project is located on Avenue 58, approximately half a mile west of Madison Street (Attachment 1). Madison Estates, LLC (Developer) has requested release of the performance and labor and materials securities. • The Developer has completed all obligations of the Subdivision Improvement Agreement except for a portion of the western boundary wall. Toll Brothers, the current owner, has submitted a separate bond to guarantee this wall's completion FISCAL IMPACT - None. BACKGROUND/ANALYSIS The Developer of Stone Creek Ranch has completed all on -site improvements required by Tract Map No. 30834 except for a portion of the western boundary wall. Toll Brothers, has submitted a separate bond to guarantee this western boundary wall's completion. The constructed improvements include pavement, curb and gutter, curb ramps, signing and striping, storm drain, catch basins, water and sewer improvements, landscaping, and survey monumentation. Staff inspected the improvements and verified they meet City - approved plans and standards. ALTERNATIVES Acceptance of these improvements is a ministerial action necessary for the release of the improvement securities. Since the improvements have been inspected and meet City standards, staff does not recommend an alternative action. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Vicinity Map 73 74 ATTACHMENT 1 TRACT MAP NO. 30834 STONE CREEK RANCH PROJECT SITE = 54 TH A VENUE AIRPORT BLVD. z � o 0 W � � z 58TH A VENUE VICINITY MAP NOT TO SCALE 75 76 City of La Q u i nta CONSENT CALENDAR ITEM NO.8 CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF -SITE AND ON - SITE IMPROVEMENTS FOR GRIFFIN RANCH (TRACT MAP NO. 32879) LOCATED AT THE SOUTHEAST CORNER OF AVENUE 54 AND MADISON STREET RECOMMENDATION Adopt a resolution to extend time to complete off -site and on -site improvements as specified in the Replacement Subdivision Improvement Agreements for Tract Map No. 32879, Griffin Ranch, to October 4, 2017. EXECUTIVE SUMMARY • Griffin Ranch is a residential development located at the southeast corner of Avenue 54 and Madison Street. • Lennar Homes of California, Inc., (Developer) has requested a time extension to the Replacement Subdivision Improvement Agreements to complete the off -site and on -site improvements. • Sufficient bonding exists to ensure completion of the remaining developer obligations and there have been no requests to complete these improvements. FISCAL IMPACT None. Bonds of sufficient value are in place to fund the incomplete improvements. BACKGROUND/ANALYSIS On November 19, 2013, City Council approved the Replacement Subdivision Improvement Agreements for the Griffin Ranch residential development located at the southeast corner of Avenue 54 and Madison Street (Attachment 1). The remaining off -site improvements include finishing the parkway landscaping fronting the Mery Griffin Estates on Avenue 54 and one quarter of a traffic signal at Madison Street at Avenue 54. The remaining on -site improvements include well site improvements and landscaping. On August 10, 2016, the Developer requested a time extension to complete the remaining improvements (Attachment 2). Staff has not received any requests to complete the remaining off and on -site improvements, therefore staff recommends approval of a one- year time extension. 77 ALTERNATIVES Council may opt not to grant the time extension and require the developer to construct the remaining off and on -site improvements immediately. However, since the improvements are not needed at this time, this alternative is not recommended. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachments: 1. Vicinity Map 2. Letters from Lennar dated August 10, 2016 78 RESOLUTION NO. 2016 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING EXTENSION OF TIME TO OCTOBER 4, 2017 FOR THE COMPLETION OF THE OFF AND ON -SITE IMPROVEMENTS AS SPECIFIED IN THE REPLACEMENT SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 32879, GRIFFIN RANCH WHEREAS, the City Council approved the Replacement Subdivision Improvement Agreements (SIA) for Tract Map No. 32879, on November 19, 2013; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the developer begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreements; and WHEREAS, failure by the developer to complete construction of the off -site and on -site improvements by November 19, 2014 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreements; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The time for the completion of the off -site and on -site improvements as required by the approved SIA is extended to October 4, 2017. SECTION 2. The time extension for completing the off -site and on -site improvements shall expire when City offices close for regular business on October 4, 2017 if the installation of the off -site and on -site improvements has not been completed. SECTION 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. SECTION 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. 79 Resolution No. 2016- Tract Map No. 32879 Adopted: October 4, 2016 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 4th day of October 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California :rs, ATTACHMENT 1 TM 32879 GRIFFIN RANCH ui w AVENUE 54 w 0 z 0 m AIRPORT I BLVD ui cn W w o ci VICINITY MAP NOT TO SCALE z 0 ca Q 81 RVA LENNAR" August 10, 2016 Ms. Amy Yu Associate Engineer City of La Quinta 78-495 Calle Fampico Ui Quima. CA 92253 Re: Cyriffin Ranch —Tl'kl 32979 On-dt� Improvement; Ms- Yu, Lerinar Rom es of Cal ifanij a is requesting an extension of completion for " Replacernent Suhdiv.-ikjn Traci Map No- 32879, Onsite Improvements ", dated Jamjai-y 17", 2014. We are requesting an extension to January 17'h, 201 Please notify rne via email at ulr-ichs@uslandliiik.com or cell at 760-610-94 10 as I will be available, as needed, to assist. with this, matter_ Sincere Ulrich For Lei CC- Larry Liebel, Lennar Homes Lannar Intand Empire Division 990 Mont"ito []rive. Suite 3D2. Corana, CA 9213a4) - Phvne: q51-817-3600 * Fax: 951-817-3650 83 LE"WAR.COM LENNAR' A ugust t 0, 2016 M-9- Amy Yu Associate Engineer City of La Quinta 78-4,95 Calle Tza-npico La QuInta, CA 92253 Re: Gri Min Ranch — TTM 32879 Offsitc Improvements M.S. Yu, Lennar Homes of Cal i forn i a is requesting an extension of COM Pleti Or) for -ReplacementSubdivsion Imprrivernenz Agreement, Tract Map No. 328 79. Qffs i(c Improveinen rs ", dated January 17', 2014. We. are requesting an extension to January 17't, 20 18- Plea -se. nofify nic via email at ulfiqhs@us.lan-d-link.wm or cell at 760-610-94 10 as I will be available, as needed, to ass-ist. with (his matier- Ulrich Sauerb For Lennar R co; Larry Lie-bel, Lennar Homes Lennar Wand Empire Diviisiqn 980 Montecito Drive. Suite 302. Corona, CA 02880 * Phone: 951-817-3600 h Fax- 95 1 - R1 7-3C)50 84 LEPJP4AR.COM CONSENT CALENDAR ITEM NO. 9 City of La Quinta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: ACCEPT OFF -SITE IMPROVEMENTS ASSOCIATED WITH THE DEL ORO RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 30521-2) LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND MILES AVENUE RECOMMENDATION Accept off -site improvements associated with Tract Map No. 30521-2, Del Oro development located at the northeast corner of Washington Street and Miles Avenue; authorize staff to release the performance security; and direct staff to release the labor and materials security 90 days after City Council acceptance of the improvements. EXECUTIVE SUMMARY • The Del Oro residential project is located at the northeast corner of Washington Street and Miles Avenue (Attachment 1). • Lennar Homes of California, Inc. (Developer) was conditioned to design and construct the traffic signal at Washington Street and Via Sevilla, which was completed with the expansion of the Indian Wells Tennis Gardens. • Since all off -site improvements are now complete staff recommends acceptance of the improvements and release of the performance, and labor and materials securities. FISCAL IMPACT The City has been maintaining the traffic signal at Washington Street and Via Sevilla; therefore, the maintenance cost is already incorporated in the Facilities Department budget. BACKGROUND/ANALYSIS The off -site improvements for Tract Map No. 30521-2 (Del Oro) have been completed and the Developer has requested release of all securities. These improvements include the traffic signal at Washington Street and Via Sevilla, median curb, and signing and striping. Staff inspected the improvements and verified they meet City -approved plans and standards. ALTERNATIVES Staff does not recommend an alternative action. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Vicinity Map 85 W. ATTACHMENT 1 TRACT MAP NO. 30521-2 DEL ORO a COUNTRY CLUB DR. 42nd AVE. MILES AVENUE I HWY 11 VICINITY NOT TO SCALE SITE MAP 87 CONSENT CALENDAR ITEM NO. 10 City of La Quinta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: APPROVE VETERAN NOMINATIONS FOR INCLUSION ON VETERANS' ACKNOWLEDGEMENT AREA SCULPTURE AT CIVIC CENTER CAMPUS RECOMMENDATION Approve veteran nominations for inclusion on the veterans' acknowledgment area sculpture located at the Civic Center Campus. EXECUTIVE SUMMARY • Each year, resident veterans submit nominations for the City's annual veterans' tribute. • Nominations are reviewed by staff and submitted for City Council approval. • Once approved, the name, rank, and date of service for each veteran is etched into bronze panels located on the veterans' acknowledgement sculpture. FISCAL IMPACT The cost is approximately $1,500 and funds are available in Art in Public Places account (270-0000-60482). BACKGROUND/ANALYSIS On November 17, 2015, City Council agreed on residency requirements for Veteran nominees. The three-year requirement posed a challenge to living senior resident Veterans; City Council advised an amendment to expedite their acceptance process. Criterion for the Veteran Recognition Program is as follows: • Active Military that served in 1954 and after must be a past or current resident for a minimum of three years. • Active Military that served in 1953 and before must be a past or current resident; no minimum years. • Honorable discharge from service. • Proof of military service. All branches of the military identified by the Department of Veterans Affairs, including reservists, who served a minimum of six years and merchant marines who served in active duty, are considered. As part of the tribute, City Council recognizes each veteran with a certificate of appreciation and calls attention to the art piece with their newly added name. The acknowledgment ceremony is scheduled for Veteran's Day on Wednesday, November 11, 2016 at which time those listed will be recognized. The following 31 nominations have been submitted for consideration: 2016 Veteran Nominees Last game Middle Name First Name Branch Rank Years of Service Gutierrez Dora Air Force SGT 1979 - 1982 Waagner Earl Robert Air Force SSGT 1972 - 1980 Johnson George Medrick Air Force A1C 1960 - 1964 Leonard Gary Air Force SGT 1966 - 1969 Lister Lou Air Force SGT 1965 - 1969 McSmith Gaylon Air Force CPT 1971 - 1977 Sigmund Lowell Army PFC 1951 - 1953 LeBlang Wayne Army CRT 1963 - 1968 Sanchez Jr. Alfonso Army SGT 1968-1969 McCandless M.D. Dean Army CPT 1941- 1946 Kloos Roeland Army SGT 1966 - 1968 Mora Joe Manuel Army SP3 1953 - 1954 Mllbrandt Harold Lee Army PVT E-1 1969 - 1971 Dulac Michael Army COL 1964 - 1966 Teal Robert Coast Guard ET1 E-6 1962 - 1966 Laliberte David Coast Guard CIVIC 1983 - 2000 Stone L. Maurice Marine SGT E-5 1992 -2005 Ballinger Eugene Randall Marines LCPL 1969 - 1075 O'Neill Ray Lester Marines CPL 1949 - 1953 Brewer Henry James Marines SGT 1954 - 1957 Pope Williams Marines COL 1957 - 1988 Heboian Stephen Marines CPL E-4 1966 - 1968 Alan Philip Becker Navy LCDR 1970 - 1972 Smith Arthur Michael Navy C?MSN 1953- 1961 DesRosiers Edgar Navy PFC 1945 - 1946 McGill Richard Navy ARM3C 1943 - 1946 Highgenboten M.D. Lee Carl Navy LCDR 1964 - 1969 Bragdon Harris Navy HN E-3 1961- 1964 DuFault David Navy LT 1955 - 1958 Zavala Alcaraz Juan Luis Navy ABE2 E-5 2008 - 2016 Laliberte David IN@vy 1CMC 1974 - 1980 Nominations and supporting materials are on file with the Community Resources Department. ALTERNATIVES Council may choose to approve any or all nominations. Report prepared by: Jaime Torres, Management Assistant Report approved by: Chris Escobedo, Community Resources Director CONSENT CALENDAR ITEM NO. 11 City of La Quinta CITY COUNCIL MEETINC October 4, 2016 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS ADDING DUNE PALMS ROAD WIDENING NORTH OF THE BRIDGE OVER THE WHITEWATER RIVER RECOMMENDATION Approve Amendment No. 1 to the Reimbursement Agreement between the Coachella Valley Association of Governments and City of La Quinta for Dune Palms Road Bridge over the Whitewater River. EXECUTIVE SUMMARY • The project will widen Dune Palms Road from Blackhawk Way to the bridge. Amendment No. 1 adds this road widening work to the Coachella Valley Association of Governments (CVAG) Bridge Project Reimbursement Agreement. • The City's Capital Improvement Program already anticipated and included the additional CVAG funding. Approval of this amendment is the final step in securing regional funding for the roadway widening. FISCAL IMPACT Total cost of the roadway widening is estimated at $2,483,000. Based on this estimate, CVAG will reimburse 75 percent of the costs ($1,862,250). The City is responsible for the remaining 25 percent ($620,750). BACKGROUND/ANALYSIS This Dune Palms Bridge project will replace the low water crossing at Dune Palms Road and the Whitewater River with a four -lane all weather bridge. Dune Palms Road, between the Whitewater Channel and Blackhawk Way, must be widened in order for the bridge to function. CVAG's Executive Committee approved Amendment No. 1 on September 28, 2015, contingent upon the Dune Palms Roadway segment being included in the 2016 Transportation Project Prioritization Study (TPPS). The TPPS was approved on June 26, 2016 with the Dune Palms Road segment included. ALTERNATIVES Without this action, the City will be responsible for the entire cost of the roadway widening so no alternative is recommended. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Amendment No. 1 to CVAG/City Reimbursement Agreement 91 WA ATTACH M ENT 1 AMENDMENT NUMBER ONE TO THE REIMBURSEMENT AGREEMENT BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA PROJECT TO DESIGN AND CONSTRUCT A NEW DUNE PALMS ROAD BRIDGE OVER THE WHITEWATER RIVER THIS AMENDMENT NUMBER ONE, effective this 26t" day of September, 2016, by and between the City of La Quinta (lead Agency) and the Coachella Valley Association of Governments, a California joint powers agency, (CVAG), and is made with reference to the following background and circumstances: In September 2014, the Executive Committee agreed to provide funding assistance to complete Engineering and Construction Phases of the Dune Palms Drive Bridge Project over the Whitewater River Channel. At the time, the staff report identified the opportunity to take advantage of highly leveraged federal Highway Bridge Development (HBP) funding. The HBP grant provided 88.53% of the project costs for Engineering and Construction Phases. Agency is now requesting a commitment from CVAG to provide funding for an additional segment to the Dune Palms Drive Bridge Project, extending roadway construction from the Bridge to Blackhawk Way in the amount of $1,862,250. CVAG's Executive Committee approved Amendment Number One on 28 September 2015, contingent upon the Dune Palms Roadway Segment from the Bridge to Blackhawk Way being included in the 2016 TPPS. The 2016 TPPS was approved on 26 June 2016 with the Dune Palms Road segment included. This Amendment Number One shall: Provide additional CVAG Regional Funds for 75% of the Unfunded Local Portion of Qualified Project Costs in a not -to -exceed amount of $1,862,250, as described, and; Authorize the Executive Director, in consultation with CVAG General Counsel, to resolve any Minor Inconsistencies in approving this Amendment Number One. Previously authorized and obligated: Original Reimbursement Agreement (03 December 2003) $1,506,750 Amendment Number One (26 September 2016) $1,862,250 Total CVAG Not -to -Exceed $3,369,000 All other provisions in the existing Reimbursement Agreement for the Dune Palms Road Bridge Project over the Whitewater River, as well as Amendment Number One thereto, shall remain in full force and effect. (Signatures on following page) 93 COACHELLA VALLEY ASSOCIATION of GOVERNMENTS The parties hereto have caused this Amendment Number Two to be executed by their duly authorized representatives on the above -referenced date. ATTEST: AGENCY: in City Manager Tom Kirk Executive Director CITY OF LA QUINTA By: Mayor CVAG By: Dana Reed CVAG Chair 94 City of L a Quin to CONSENT CALENDAR ITEM NO.12 CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: ACCEPT GRANT OF EASEMENT AND AGREEMENT FOR PUBLIC STREET PURPOSES ON MONROE STREET AND AVENUE 61 FROM VTL PALIZADA, DEVELOPER OF THE BELLASERA RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHEAST CORNER OF MONROE STREET AND AVENUE 61 RECOMMENDATION Accept and authorize the City Manager to execute the Grant of Easement and Agreement for public street purposes on Monroe Street and Avenue 61 from VTL Palizada. EXECUTIVE -SUMMARY • The Amended Tract Map No. 31733 for the Bellasera residential development was recorded in 2007. The City's General Plan has changed during the update of 2013. The City's current General Plan requires additional right-of-way on Monroe Street and Avenue 61. VTL Palizada, the developer, has been contacted and a Grant of Easement Agreement (Agreement) has been prepared (Attachment 1). • Acceptance of the Agreement will complete the right-of-way dedication for this part of Monroe Street and Avenue 61. FISCAL IMPACT - None BACKGROUND/ANALYSIS The developer for the site recently submitted an amendment for the associated adjacent tract, and staff determined that the cross section for Monroe Street had changed since the last approval of the project. Staff then contacted the developer of Bellasera and prepared an agreement and grant of easement for public street purposes to make it consistent. Staff recommends acceptance of the Agreement to complete the right-of-way dedication for this part of Monroe Street and Avenue 61. ALTERNATIVES Since this easement is necessary to comply with the City's General Plan, staff does not recommend an alternative to the recommended action. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Grant of Easement and Agreement 95 M. RECORDING REQUESTED BY AND RETURN TO: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Clerk (Space Above For Recorder's Use) Exempt recording fee pursuant to Govt. Code § 6103. GRANT OF EASEMh:,NT AND AGREEMENT THIS GRANT OF EASEMENT AND AGREEMENT (hereinafter referred to as the "Agreement") is made this day of _ , 20, by VTL Palizada LLC, a Delaware Limited Liability Company (hereinafter referred to as the "Grantor"). RECITALS A. Grantor is the legal owner of a fee interest in certain real property located in the County of Riverside, State of California, commonly known as Bellaseno, La Quinta, California, which property is identified by Riverside County Assessor Parcel Number(s) 764-750-001 through 764-750-069 and 764-760-001 through 764-760-077 and more particularly described in Exhibit C attached hereto and incorporated herein by reference (hereinafter referred to as the "Property"). B. Grantor desires to grant to the City of La Quinta, a California municipal corporation and charter city (the "City"), a perpetual and irrevocable easement in, on, under and across a portion of the Property described in Exhibit A and depicted in Exhibit B (both of which are incorporated herein by this reference) for right-of-way, public street, utility purposes and ancillary uses. AGREEMENT NOW, THEREFORE, Grantor and City agree as follows: 1. [_GRANT: DESCRIPTION OF EASEMENT AREA. Grantor grants the City an easement for the purposes listed below on that portion of the Property described on Exhibit A and depicted in Exhibit B (the "Easement Area"). 2. PURPOSE. The easement is for a perpetual and irrevocable easement in, on, under and across the Easement Area for right-of-way, public street, utility purposes and ancillary uses. 2156/015610-0002 824642 02 a09/23/10 rev a09/23/10 97 3. DECLARATION OF RESTRICTIONS. Grantor shall retain all normal rights and incidents of ownership of the underlying fee interest in the Property not inconsistent with this Agreement. Grantor shall not be bound to undertake any supervision or maintenance of the Easement Area to provide for the public purposes hereunder. Grantor must relocate any utilities or other encumbrances located within the Easement Area at Grantor's sole cost and expense if requested by City for use of the Easement Area. Grantor shall be responsible for any hazardous materials or contaminants located in the Easement Area prior to the date of this Agreement. 4. DURATION' SUCCESSORS AND ASSIGNS, RUNS WITH THE LAND. This Agreement shall be binding upon the owner and the heirs, assigns or successors in interest to the Property described above in perpetuity and shall not expire. This Agreement and terms, conditions and restrictions shall run with the land and be binding on the heirs, assigns and successors of the Grantor in the manner provided for herein. 5. TAXES AND ASSESSMENTS. This Agreement, easement and restrictions shall be deemed to constitute a servitude upon and burden to the Property within the meaning of Section 3712(d) of the California Revenue and Taxation Code, or successor statute, which survives a sale of tax -deeded property. 6. COUNTERPARTS. This Agreement may be executed in one or more counterparts, which, taken together, shall constitute one complete and enforceable agreement. [Signatures Contained On Following Page] 2156/015610-0002 824642 02 a09/23/10 rev a09/23/10 98 Executed this _ day of , 20_, at La Quinta, California. "Grantor" VTL Palizada LLC, a Delaware Limited Liability Company By: VC Palizada Investors, LLC, A California Limited Liability Company. Its: Managei «CiTy99 CITY OF LA QUINTA, a California municipal corporation and charter city By: The True Life Companies, A Delaware Limited Liability Company. Its: Member 7�/W- 'e, � L By: Name. ' . Its: ) mm in +.f Nrrloeme#17— FRANK J. SPEVACEK City Manager Attest: SUSAN MAYSELS, City Clerk City of La Quinta, California APPROVED AS TO FORM RUTAN & TUCKER, LLP WILLIAM H. IHRKE, City Attorney City of La Quinta, California 2156/015610-0002 824642.02 a09/23/10 rev OMNI 99 All-purpose Acknowledgment California only A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On before me, SlVe 0.49L.( (here Insert name and title of the officer), personally appeared t Vr LCl c1 U- who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) Is/are subscribed to the within instrument and acknowledged to me that helshe/they executed the same in hlsl her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behaif of which the person(s) acted, executed the Instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph Is true and correct. WrrNFSS my hand and official seal. Signature Description of Attached Document �zJ Type or Title of Document 64 vk_� j Document Date 1 -7l Signer(s) Other Than Named Above . dINIgo 44f4tlfgo' 444444MI1 1119414144f44�. iy�M1.. �JAKE A. 1SLAS z _ COMM. *2134946 c7 NOTARY PUBIC - CALIFORNIA 4 ORANGE COUNTY ii1i iriiiiiii 1 1 /24/2 4M4A41r Number of Pages Notary Seal f Po r" P-J, 100 EXHIBIT "A" RIGHT OF WAY DEDICATION AMENDED TRACT NO. 31733 - BELLASENO ROW 2016-0001 PARCEL A LETTERED LOT Y, TOGETHER WITH PORTIONS OF LETTERED LOTS A, B C AND Z, ALL AS SHOWN BY AMENDED TRACT NO. 31733, FILED IN BOOK 423, PAGES 61 THROUGH 72, INCLUSIVE, OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT Y, SAID CORNER BEING THE CENTERLINE INTERSECTION OF AVENUE 61 AND MONROE STREET, ALSO BEING THE WESTERLY BOUNDARY OF SAID AMENDED TRACT NO. 31733., THENCE NORTH 0'28'48" WEST, ALONG SAID WESTERLY TRACT BOUNDARY, AND THE CENTERLINE OF SAID MONROE STREET, 1,227.64 FEET, TO THE NORTHWEST CORNER OF SAID LOT Y; THENCE LEAVING SAID CENTERLINE, NORTH 89'08'42" EAST, ALONG THE NORTHERLY LINE OF SAID LOT Y, ALSO BEING THE NORTHERLY TRACT BOUNDARY OF SAID AMENDED TRACT NO. 31733, A DISTANCE OF 44.00 FEET, TO THE NORTHEAST CORNER OF SAID LOT Y; THENCE CONTINUING NORTH 89'08'42" EAST, ALONG SAID NORTHERLY TRACT BOUNDARY, ALSO BEING THE NORTHERLY LINE OF SAID LOT A, A DISTANCE OF 7.00 FEET; THENCE LEAVING SAID NORTHERLY TRACT BOUNDARY, SOUTH 0'28'48" EAST, ALONG A LINE PARALLEL WITH AND 51.00 FEET EASTERLY, MEASURED AT RIGHT ANGLES FROM SAID WESTERLY TRACT BOUNDARY, A DISTANCE OF 1,167,74 FEET; THENCE LEAVING SAID PARALLEL LINE, SOUTH 46'18'18" EAST, 28.45 FEET, TO A POINT ON A LINE BEING 40.00 FEET NORTHERLY, MEASURED AT RIGHT ANGLES FROM THE SOUTHERLY LINE OF SAID AMENDED TRACT NO. 31733; THENCE SOUTH 948'32" EAST, 40.00 FEET, TO A POINT ON SAID SOUTHERLY LINE OF AMENDED TRACT NO. 31733, SAID POINT ALSO BEING A POINT ON THE SOUTHERLY LINE OF SAID LOT Z; THENCE SOUTH 89'11'28" WEST, ALONG SAID SOUTHERLY TRACT BOUNDARY, A DISTANCE OF 71.64 FEET, TO THE POINT OF BEGINNING. SAID PARCEL A CONTAINS 1.46 ACRES, MORE OR LESS. AS SHOWN ON EXHIBIT "B" ATTACHED HERETO AND MADE A PART HEREOF. PAGE 1 OF 2 101 EXHIBIT "A" RIGHT OF WAY DEDICATION AMENDED TRACT NO. 31733 - BELLASENO ROW 2016-0001 PARCEL B BEING PORTIONS OF LETTERED LOTS C, D Q AND Z, ALL AS SHOWN BY AMENDED TRACT NO. 31733, FILED IN BOOK 423, PAGES 61 THROUGH 72, INCLUSIVE, OF MAPS IN THE OFFICE OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID AMENDED TRACT NO. 31733, SAID POINT ALSO BEING A POINT ON THE CENTERLINE OF AVENUE 61; THENCE NORTH 89'11'28" EAST, ALONG SAID SOUTHERLY TRACT BOUNDARY, AND SAID CENTERLINE OF AVENUE 61, A DISTANCE OF 71.64 FEET, TO THE TRUE POINT OF BEGINNING; THENCE LEAVING SAID CENTERLINE, NORTH 948'32" WEST, A DISTANCE OF 37.00 FEET, TO A POINT ON THE NORTHERLY LINE OF SAID LOT Z; THENCE LEAVING SAID NORTHERLY LINE AND CONTINUING NORTH 0'28'48" WEST, A DISTANCE OF 3.00 FEET, TO A POINT ON A LINE BEING PARALLEL WITH AND 40.00 FEET NORTHERLY, MEASURED AT RIGHT ANGLES FROM SAID SOUTHERLY TRACT BOUNDARY; THENCE NORTH 89'11'28" EAST, ALONG SAID PARALLEL LINE, A DISTANCE OF 1249.37 FEET, TO A POINT ON THE EASTERLY BOUNDARY OF SAID AMENDED TRACT NO. 31733; THENCE SOUTH 0'29'38" EAST, ALONG SAID EASTERLY TRACT BOUNDARY, A DISTANCE OF 40.00 FEET, TO THE SOUTHEAST CORNER OF SAID AMENDED TRACT NO. 31733; THENCE SOUTH 89' 11'28" WEST, ALONG SAID SOUTHERLY TRACT BOUNDARY, A DISTANCE OF 1,249.15 FEET, TO THE POINT OF BEGINNING. SAID PARCEL B CONTAINS 1.15 ACRES, MORE OR LESS. AS SHOWN ON EXHIBIT "B" ATTACHED HERETO AND MADE A PART HEREOF. PREPARED UNDER THE SUPERVISION OF: tPAA;,Q � 9 04� - � i3 i(0 CHRIS J. BEG , L.S. 618 DATE �,v LAIVO J. i � L.S. 6588 * Exp. 12-31-17 *� C Or CALIF PAGE 2 OF 2 102 EXHIBIT B» SHEET 1 OF 3 SHEETS RIGHT OF WAY DEDICATION AMENDED TRACT NO. 31733 - BELLASENO ROW 2016-0001 LEGEND: INDICATES ULTIMATE RIGHT OF WAY ---- - INDICATES RIGHT OF WAY PER AMENDED TRACT NO. 31733 - -- - -1 INDICATES LOT LINE PER AMENDED TRACT NO. 31733 I I INDICATES EXHIBIT "B" SHEET NUMBER F- I [ f + 49- 137 38 1 39 1 40 41 42 1 43 I 1 51 1 44 45 146 147 148 1 50 1 �I �-2 1 52 :- 1 I 1 3 i r 4 1 68 1 67 1 66 / -61 �53 1 74 ; 75 76 f 77 / 78 L-1- /60 �54 L_�-� 1i I 5 1 69� � 65 - - A LOT N - LOT 0 Y 79 11 6 1 64 59- 7 70 LOT M 63� 58 55 84 T (� 80 W I I 11- - 71 I L 57 56 1 183 82 i \ 81 Lu 1 8 1 -1 ` 62 � J L- l I\ 1 IxI i i (- 9 I 7� n 1' r� n LOT P I 01 J I I- - �73 `� AMENDED ENDD [ADD TRACT NO ����3� uw � �— i—° Flo 0 0 42 3/6�-72 87188 1 89 1 90 0 +� -� F-T-F-1-T-1 �� 91/ Z 11 �' 11 1 - 1 110 1109 1108 1107 1 106 I LOT L /� \< 92 I Q 11 1 1 12 1 1 1211 120 / 119 101 - 1 i I- - 4- \ 93 1 ; L 3 1 118 ,�\ 111 105 / 100 - - '�94 1 14T 122 1 7 -�� ��112 1l�4 � 99 � 1 123 r --� L— � 95 1 I I 15 1 116 113 103 I 98 96 16 [ w J125 115 114 102 J �97 i I 'I 171 L 1361 a 1 1 18 1119 20 1 21 1 22 1 23 1 24 ; 25 26 1 27 128 129 130 1 f 31 1 32 1 33 1 3� 1 35 1 I PARCEL B MIE 1 + TPOB PARCEL "B" — ` Y — .- ~ I - - POC PARCEL "B" p,L LAgrp PREPARED UNDER THE SUPERVISION OF: ` 3• e� SCALE 1" =200' 6588 t7 1 L.S. * Exp. 2-3131-17 * ° 100 200 400 CHRIS J. BE , L.S. fg88 DATE � OFAL\F� 1(� C 1;\87542\31733\MAPPING\RW bED3 3/23/16 55' I 1 I� f P.O.B. S.W. CORNER LOT Y, M.B. 423/61-72 I i » » SHEET 2 OF 3 SHEETS EXHIBIT B RIGHT OF WAY DEDICATION AMENDED TRACT NO. 31733 - BELLASENO ROW 2016-0001 AMENDED TRACT NO. 31732 M.D. 423/49-60 N 89'08'42" E N 89'08'42' E 7.00' "RAT BOUNDARY ' l 51' ' � 1 uj k N I '- OWC r---- LOT Y 44' PER AMENDED TR. 31733 u O Im r Z 0 OZ m U 30' 51' ' k 00 I I � r I b S 4618' 18" E Z 28.45' LOT A (15') PER AMD. TR. 'M33 VRAC T NO. 31733 M.B. 423/61-72 18 LOT B (10') PER AMD. TR. 31733 LOT C (10') PER AMD. TR. 31733 _ __- __- _- M uj oM rr�z Z� W O pp uj _ QM I �d IV N � W V, � ! N S 89*11'28" W 71.64' TRACT BOUNDARY � J ^ SCALE 1" =40' 1 0 20 40 80 I 104 EXHIBIT " B" RIGHT OF WAY DEDICATION AMENDED TRACT NO. 31733 - BELLASENO ROW 2016-0001 S 10'29'38" E - r 40.00' - REMAINING PORTION, LOT D— 7'---j LOT D (10') PER I �, AMD. TR. 31733 //p�� AMENDED TRACT NO. 31733 M.D. 423/61-72 SCALE 1"=40' 0 20 40 80 40' 30' LOT 0 PER AMENDED TRACT NO. 31733 l MOONSTONE WAY I LOT C (10') PER -� r AMD. TR. 31733 I I UJ V W U¢Z 1 REMAINING ---17' ;•- PORTION LOT C 1w 1�N 1 LOT PER AMENDED o TR. 31733 Iz l a I 1 V) N 0'48'32" W LOT B (10') PER 40.00' AMD. TRR. 31733 - y 37.00, SHEET 3 OF 3 SHEETS 0 CV '10 `Z L LI L A/ .. ._.------_--- II o W ca co W W (n !1 w rm CV co z o S.W. CORNER LOT Y, M.B. -- - --- 42V�61-72-T- - _- I 105 EXHIBIT C (Legal Description of Grantor Property) Lots 1 through 125, inclusive, and Lettered Lots "A" through "O", inclusive, "Q" through "CC", inclusive of Amended Tract No. 31733, in the City of La Quinta, County of Riverside, State of California, as per map recorded in Book 423, pages 61 through 72, inclusive, of Maps, in the office of the County Recorder of said County. 2156/015610-0002 824642.02 a09/23/10 rev a09/23/10 106 CONSENT CALENDAR ITEM NO. 13 City of La Quinta CITY COUNCIL MEETINC October 4, 2016 STAFF REPORT AGENDA TITLE: AMEND FISCAL YEAR 2016/17 CAPITAL IMPROVEMENT PROGRAM TO REPLACE "MISCELLANEOUS VILLAGE AMERICANS WITH DISABILITIES ACT SIDEWALK AND CURB RAMP IMPROVEMENTS" PROJECT WITH "MISCELLANEOUS CITY HALL AMERICANS WITH DISABILITIES ACT IMPROVEMENTS" PROJECT AND AUTHORIZE REASSIGNMENT OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS RECOMMENDATION Amend Fiscal Year 2016/17 Capital Improvement Program to replace "Miscellaneous Village Americans with Disabilities Act Sidewalk and Curb Ramp Improvements" Project with "Miscellaneous City Hall Americans with Disabilities Act Improvements" and authorize the reassignment of Community Development Block Grant Funds. EXECUTIVE SUMMARY • Staff recommends reassigning the Community Development Block Grant (CDBG) funds to the "Miscellaneous City Hall Americans with Disabilities Act (ADA) Improvements" (Attachment 1) to address the curb ramps, sidewalk and parking lots at City Hall that are higher priority in the City's ADA transition plan. • This reassignment is time critical in order to comply with federal spending regulations associated with the CDBG funds. FISCAL IMPAC 1 No new funding is proposed for the replacement project. The original project included CDBG Funds ($105,634) for construction and General Funds ($55,000) for soft costs. Sidewalk and Handicap (General Funds) CDBG Funds Professional: $ 9,000 $ - Design: $ 15,500 $ - Inspection/Testing/Survey: $ 12,300 $ - Construction: $ - $105,634 City Administration: $ 5,200 $ - 107 Contingency: $ 13,000 $ - Total Budget: $ 55,000 $105,634 BACKGROUND/ANALYSIS In 2011, the City conducted an ADA accessibility survey for all public facilities. To date, the City has addressed ADA deficiencies at La Quinta Park, Civic Center Campus, La Quinta Library, SilverRock parking lot, Museum, YMCA, the Sports Complex, Velasco Park, Eisenhower Park, Adams Park, Desert Pride Park, Saguaro Park, Fritz Burns Park, and Seasons Park. The original project was to provide ADA accessibility to the City's parcel on Avenida Montezuma in support of the Old Town Artisan's Art Park. Since this site is no longer part of that project, reassignment of the original funds will support needed ADA improvements at City Hall. Contingent upon Council's approval, below is the project schedule: Design Council Bid Authorization Bid Period Council Considers Project Award Execute Contract and Mobilize Construction (20 Working Days) Accept Improvements ALTERNATIVES October - December 2016 January 2017 January - February 2017 March 2017 April 2017 May 2017 June 2017 No alternative action is recommended since this project is largely funded with CDBG funds that have restricted use and must be expended or are lost. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Vicinity Map 108 ATTACH M ENT 1 Vicinity Map City of f Indian Wells"_ w� ( �y NM I.✓,T^�i,-�T„ ^�"4F j l�l �y .(a I( �F '� � � NII W [ P"'i. LZLL B2 RF 4 dr ICI C7 E,ETE �' � b�'%' � r�4. '-c '>c. � � �°yl�—� �� �I I I I I I��II¶- � S ���� �' ' t(LCl' ��.��✓ L �-I-I I F- ILI IT y I " �. to ✓�� ; l' - Z. (( - R m ���K ' B _ _ ,I Legend _ City Boundaries - Cities Nf — — _ ,s- roadsanno highways HWY ......,.-..�-------------------------- INTERCHANGE .: INTERSTATE OFFRAMP — ONRAMP I USHWY Notes Miscellaneous Americans with Disabilities Act (ADA) Improvements Proposed at City Hall 'IMPORTANT' Maps and data are to be used for reference purposes only. Map features are approximate, C LT and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no to the is third timeliness, _..._..,_ warranty or guarantee as content (the source often party), accuracy, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of 0 3,094 6,188 Feet the user. REPORT PRINTED ON...9/21/2016 9:57:34 AM © Riversid unty RCIT GIs 110 BUSINESS SESSION ITEM NO. 1 City of La Quinta CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2016/17 RECOMMENDATION Approve funding for the following organizations: • Animal Samaritans, Inc. for $5,000 • Assistance League of Palm Springs Desert Area for $5,000 • Friends of the Desert Mountains for $5,000 • La Quinta High School Bands of La Quinta for $5,000 • McCallum Theatre for $5,000 • Riverside County Sheriff Explorer Post 503 for $5,000 EXECUTIVE SUMMARY • Community Services Grants and Economic Development/Marketing funding requests are considered by City Council three times per fiscal year. • Grant applications are initially reviewed by the Community Services Grant Review Ad Hoc Committee (Committee). • The City Council may approve or modify the grant applicant recommendations. • The grant requests listed within this report comprise the first round of submitted grants for 2016/17. FISCAL IMPACT The total fiscal year 2016/17 grant budget is $60,000. Seven organizations submitted a total of $35,000 in grant requests. The Committee is recommending funding $30,000 of these requests. Funds will be paid from Community Resources Account 101-3001-60510. BACKGROUND/ANALYSIS Grants may only be awarded to 501(c)3 non-profit organizations that benefit La Quinta residents. They are limited to $5,000 and consecutive fiscal year funding is not allowed. (Attachment 1). 111 In 2007, the Council directed staff to channel all grant and special project funding requests through one process and an account was created to underwrite all approved funding requests. In 2016, the Council directed staff to allow grantees up to 12 calendar months after their disbursement date to spend funds received. The initial review was completed by the Committee, comprised of Councilmembers Osborne and Radi and the following are their first round recommendations: Applicant Requested Committee Recommendation Animal Samaritans, Inc. $5,000 $5,000 Assistance League of Palm Springs Desert Area $5,000 $5,000 Friends of The Desert Mountains $5,000 $5,000 HARC, Inc. $5,000 $0 La Quinta High School Bands of La Quinta $5,000 $5,000 McCallum Theatre $5,000 $5,000 Riverside County Sheriff Explorer Post 503 $5,000 $5,000 Total $35,000 $30,000 Attachment 2 presents all submitted grant requests. Completed applications are available for review in the Community Resources Department. Staff recommends approval of the Committee's recommendations. ALTERNATIVES Recommend and approve alternative funding amounts. Prepared by: Christina Calderon, Community Programs & Wellness Supervisor Approved by: Chris Escobedo, Community Resources Director ATTACHMENTS: 1. City of La Quinta Community Services Grant Overview 2. Grant Request Descriptions 112 ATTACHMENT NO. 1 The City of La Quinta offers a grant program for community services support. • Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. • Grants are considered and funded up to three times per year (rounds). • All three rounds are held within the city's fiscal year (July 1- June 30). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All funding requests are limited to an amount not to exceed $5,000. Q: How much money is available? A: Requests are limited to an amount not to exceed $5,000. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council. Q: Who can apply for this grant? A: Applications are accepted from recognized non-profit organizations that directly benefit Lo Quinta residents. Second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Q: Can an individual apply for this grant? A: No, individuals are not eligible for funding through the City of La Quinta grant program. Q: Can my organization request "seed" money for a start-up? A: Yes, organizations can request "seed" money, however they are required to obtain matching funds from other sources in the some fiscal year be fore the grant funds will be released. Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the some fiscal year are not eligible for funding. Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2015 are now eligible to apply. Organizations that were funded after July 1, 2015 are ineligible for funding and must wait until July 1, 2017 to re -apply. What you need to do: 1. Determine eligibility based on the information provided above. If eligible, proceed to step 2. 2. Review the grants calendar for submission dates (in M). If within due date, proceed to step 3. 3. Fill out the grant application. Once completed proceed to step 4. 4. Submit application via email to ccalderon@la-quinta.org, or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253. The next steps: 5. Applications are received and reviewed by staff to ensure eligibility and completeness. 6. Completed grant applications will be reviewed by a designated Grant Review Committee (in ME). a. The committee's review includes: consideration of the funding amount, the intended use of the funds, and the organizations service to the community. If the committee approves the application, they will then recommend for approval to the City Council. 7. Committee approved applications are submitted to the City Council for consideration and approval (in ) 8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12 month period. 9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12 month period. For more information on the City of La Quinta Grant program, please contact the Community Resourd®4 Department at the Wellness Center 760.564.0096 Community Services Grants First Round OCTOBER 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 M 10 1 2 3= 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 14 15 16 17 18 19 20 21 22 23 24 25 26 27 11 12 13 14 15 16 17 18low 24 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 31 28 29 30 31 25 26 27 28 29 30 30 31 Application Due Date Ad -Hoc Committee Review I I City Council Decision Checks Distributed 114 ATTACHMENT NO. 2 Recommended Grant Requests: 1. Animal Samaritans, Inc. is requesting $5,000 to save 100 rescued animals and have them medically fit for adoption. In 2015, 135 animals were euthanized out of the 270 that were impounded in the City of La Quinta. There were 38 animals of the 135 that were considered treatable and adoptable. The Coachella Valley Animal Commission acknowledges at 15% reduction in the euthanasia rate locally as a direct result of the work done by the Adoption Alliance Rescue Program that is led by Animal Samaritans. This organization was last funded $2,500 in Fiscal Year 2012/13. The Grant Review Committee recommended funding $5,000. 2. Assistance League of Palm Springs Desert Area is requesting $5,000 to provide 105 clothing bags for low income, at risk students at Truman and Ben Franklin Elementary Schools for the Operation School Bell program. These clothing bags cost approximately $35.00 per student. This group also wants to provide personal hygiene kits to 124 fourth grade girls and 101 fifth grade boys as part of each schools Growth and Development classroom sessions. The hygiene kits cost approximately $6.21 per student. This organization was last funded $1,710 in Fiscal Year 2014/2015. The Grant Review Committee recommended funding $5,000. 3. The Friends of the Desert Mountains is requesting $5,000 to improve the safety and usability of trails within the City of La Quinta and the Coachella Valley. This will include replacing, repairing, and installing directional and informational signage, repairing and improving existing trails, closing `social' and `short-cut' trails to prevent erosion and damage to plant and animal habitat, graffiti abatement, trash cleanup, and increasing public outreach related to cogs on trails, trail safety, and responsible trail use. The funds requested will be used to conduct these activities in the Cove area, including the Cove to Lake, Boo Hoff, and Bear Creek Oasis trails. Funding will also be used for the National Public Lands Day event in November for additional tools, supplies, and marketing materials, as well as the ongoing costs of trail stewardship. This organization was last funded $2,000 in Fiscal Year 2013/2014. The Grant Review Committee recommended funding $5,000. 4. La Quinta High School Bands of La Quinta is requesting $5,000 to help off -set the costs associated with this music program. The Bands of La Quinta is comprised of 120-130 students that participate in the marching band, drum line, beginning band, concert band, jazz band, and the wind symphony. They have performed for city community functions such as the City of La Quinta Block Party, the 9/11 Memorial event, and the Veteran's Day program. Approximately 55.2% of the students at La Quinta High School qualify for free or reduced priced lunch and many of the band students are from lower income families. These students are finding it difficult to pay the suggested donation to cover the costs associated with the band program. The itemized costs are as follows: $375 for Marching Band, $300 for Wind Symphony, and $200-$400 for 115 uniform -related items or supplies necessary for instruments throughout the school year. The suggested donation covers the entry fees and transportation for events and the professional instructors that provide specialized lessons for students. This organization has never been funded. The Grant Review Committee recommended funding $5,000. 5. McCallum Theatre is requesting $5,000 to support their Aesthetic Education Program (AEP) that places the arts at the center of inquiry -driven learning experiences that include in -school workshops and attendance at the McCallum Theatre performances and exhibits. The funds will be used for La Quinta first through fifth grade students and teachers to participate in the program. Last year 2,649 La Quinta students attended this program. The schools currently pay 9.6% of the program costs associated with the Aesthetic Education Program (AEP) and La Quinta teachers are struggling to earn funding to participate. This organization was last funded $1,000 in Fiscal Year 2010/2011. The Grant Review Committee recommended funding $5,000. 6. Riverside County Sheriff Explorer Post 503 is requesting $5,000 to send explorers to Explorer Academy Training at the Ben Clark Training Center in Riverside, California. The cost to attend this training is $400 per Explorer. The Explorer Post 503 is made up of young men and women ages 14-21 years old. This program gives participants the opportunity to learn about a career in law enforcement by involving participants in challenging activities and providing them law enforcement training. Explorer Post 503 serves the La Quinta community by helping with traffic enforcement and parking cars for La Quinta High and middle schools during graduation and special events, participating in the La Quinta Toy Drive, and La Quinta Tip a Cop event benefiting the Special Olympics each year. This organization has never been funded. The Grant Review Committee recommended funding $5,000. Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include 7. HARC, Inc. (Health Assessment and Research for Communities) is requesting $5,000 to support the fourth Community Health Monitor (CHM) survey. The CHM assesses the health of the entire Coachella Valley community and identifies the most pressing health needs. This survey is important because it will assess the health of the Coachella Valley since the implementation of the Affordable Care Act (ACA). This will be the first time the information collected in the survey will show the impact, if any that the ACA has had on Coachella Valley residents. The data is made available to local organizations and community leaders to help guide their work to better serve the community. This organization has never been funded. The Grant Review Committee did not recommend funding in the amount requested. The committee directed staff to ask the organization if they could provide city specific information for La Quinta as part of this survey. HARC, Inc. responded that city specific information is not available and would require much more data gathering that would also require more funding. 116 City of La Quinta BUSINESS SESSION ITEM NO. 2 CITY COUNCIL MEETING: October 4, 2016 STAFF REPORT AGENDA TITLE: CONSIDER ANNUAL MEMBERSHIP WITH THE COACHELLA VALLEY ECONOMIC PARTNERSHIP RECOMMENDATION Consider membership with the Coachella Valley Economic Partnership. EXECUTIVE SUMMARY On July 8, 2016, the City of La Quinta received an invitation from the Coachella Valley Economic Partnership (CVEP) encouraging the City to re join CVEP. • The City was last a member during 2014/15; the City Council elected to discontinue their membership and instead pursue economic development organizations that focus on the east Coachella Valley. FISCAL IMPACT The annual investment would be $10,000. Funds are available in the Contingency - Art Event, account 101-3001-60512. If approved a budget adjustment would be processed to reallocate funds as follows: Decrease Expenditure Contingency -Art Event Increase Expenditure Membership Dues BACKGROUND/ANALYSIS 101-3001-60512 $10,000 101-1002-60351 $10,000 CVEP is comprised of private and public sector representatives who collaborate on workforce and business development. CVEP is devoted to attracting, retaining, and expanding business while developing a high -skilled workforce to build the economy and quality of life in the Valley. Seven of the nine Valley cities are CVEP members and the City was a member until June 2015. The Council elected not to continue with CVEP and explore associations that focused on the east Coachella Valley instead. In 2015, the City joined the East Valley Coalition (EVC) for two years at a cost of $10,000 per year. Attachment 1 presents correspondence from Joe Wallace, CEO and Chief Innovation Officer requesting that the City re -join CVEP. The minimum annual investment is $10,000 and this affords the opportunity for a City representative to join the CVEP Board of Directors. Staff is seeking direction regarding CVEP membership. 117 ALTERNATIVES Elect not to re -join CVEP or to rejoin and seek greater involvement and City investment in CVEP activities. Prepared by: Gilbert Villalpando, Management Specialist Approved by: Frank J. Spevacek, City Manager Attachment: 1. July 8, 2016 Letter from Joe Wallace to Mayor Evans 118 COACHELLA VALLEY ECONOMIC PARTMEnSHIR GQe July 8, 2016 To: Mayor Linda Evans From: Joe J. Wallace, CEO and Chief Innovation Officer, CVEP Re: Funding Request for FY 2016-2017 Dear Mayor Evans: Let me first formally congratulate you on a job well done during the last several years in guiding the City of La Quinta through the post RDA challenges. Believe me, having gone through a similar experience with CVEP, I understand and appreciate the work associated with navigating through a challenging situation. CVEP and the City of La Quinta have historically enjoyed a long and mutually beneficial relationship. The CViHub brought me to this beautiful region and I am now honored to have been chosen to lead CVEP into the future. I am thankful every day for that opportunity. The City of La Quinta has invested in CVEP over a number of years prior to last year and I thank you on behalf of CVEP for that support. The purpose of this letter is to invite the City of La Quinta to re -join on the CVEP Board of Directors with a minimum annual investment of $10,000 as required by our by-laws for board membership. As CVEP resurrects business attraction as a core mission, it is important to maintain or even grow the investment levels of our public partnerships. Business attraction efforts are particularly sensitive to being seen as a cooperative economic region with a focus on a prosperous future. Seven of the nine cities of the Coachella Valley have already made commitments to join the CVEP Board of Directors for the coming year. La Quinta and Coachella have not yet made decisions. Coachella has indicated that they will follow La Quinta's lead with respect to re -joining the CVEP Board of Directors. Serving on the CVEP Board of Directors will provide a forum through which we can openly communicate about what we can do to best serve your interests. I have provided a benefit summary for the tangible and intangible 'benefits that the City of La Quinta residents and businesses received as a result of CVEP activities in FY 2015-2016 for your reference. I thank you for the opportunity to make this request and look forward to a long and prosperous relationship. I am always available to meet with the leadership of La Quinta, to enhance the efficacy of the partnership between CVEP and the City of La Quinta. Best regards, Jae J.-WaCCace Joe J. Wallace, CEO and Chief Innovation Officer 3111 EAST TAHQUITZ CANYON WAY • PALM SPRINGS, CALIFORNIA 92262 • PH: 760.340.1575 • FX: 760 548 0370 • WWW.CVEP.CO&i 119 Coachella Valley Economic Partnership Benefit Summary for City of La Quinta From CVEP Activities during FY 2015-2016 During FY 2015-2016 Measurable Benefits: • $102,500 in scholarships to La Quinta based students • Assisted 7 La Quinta based business in Business Development Group (value $21,000) • 498 La Quinta residents attended CVEP hosting training sessions (value $9,960) • Provided 133 direct consulting hours to La Quinta businesses (cost was $7,315) Total Measurable Financial Benefit to City of La Quinta in FY 2015-2016 $140,775 Jules Market is one of the La Quinta businesses that came to CVEP for financial and operations advice during the last fiscal year. That relationship continues. Intangible Benefits from CVEP Operations • Business Attraction Efforts a American Airlines SkyVision Ads: Summer 2016 o Business 360 Interview: Fox Business News o Attendance at various specialized trade meetings ® Newsletter o Economic Summit • Support of General Commerce • Investment Opportunities available for Accredited Investors o PS Talent royalty agreements returned 37% in one year n EV Enterprises short term notes returned from 10% to 160% (various transactions) a 5olaris went public via a reverse merger o Indy Power Systems ROI based on most recent private trades: 404% (company private with investment options available to accredited investors 120 La Quinta Partnerships 1. East Valley Coalition: CVEP serves on the Board of Directors of the East Valley Coalition that is charged with facilitating retail development in the cities of La Quinta, Indio, and Coachella. Robert Wright, the Executive Director operates out of CVEP's Indio office. 2. Accion: San Diego based micro lender has chosen to locate in CVEP's Rabobank Business Center and is eager to work with La Quinta based companies that are seeking relatively small loans. Accion is not hung up on time in business, professionally written business plans, or FICO scores. 3. Legislative Committees: CVEP works with the legislative committees of all of the Chambers of Commerce to support legislation that is deemed to be of value to the entire Coachella Valley 4. Water Districts & Homeowner's Associations: The Mission Springs Water District has served and continues to serve asthe proving ground for SecoSys' Hydrometer. The early implementation of this device will literally put the Coachella Valley at the leading edge of a revolutionary water conservation device and garner much positive publicity locally and at the state level. S. CVAG: CVEP is poised to work with CVAG on projects that improve the transportation infrastructure of the Coachella Valley. G. Greater Palm Springs Convention and Visitors Bureau: CVEP partners with the CVB to conduct analysis and promote events all over the Coachella Valley that provide significant economic impact to the region. CVEP is the only regional economic development agency in the Coachella Valley. We operate programs in business incubation and acceleration, business retention and expansion, workforce development, and provide over $1M per year in scholarships to local student in need. We also spend much effort on attracting early stage businesses from other places. Since the Accelerator Campus opened CVEP has attracted 8 businesses from outside the Coachella Valley. 121 lit s Market 78-130 Calle Tampico Tel 7601777-9000 jmruUifm,@jules3narketcom mrnvMPsmnarket[om 07,'07,'2016 Council Members for City of La Quiuta 7S-495 Calle Tampico La Quinta, CA 92-133 Dear esteemed council member- - I am writing you today in support of Coachella Vane}; Economic Partnership (CVEI'), Last year when I moved to La QuMta with the dream of opening Jule's Market I had a good idea of what I wanted but was unclear on what steps needed to be taken to get there. In researthnng ,'mall business start-up I found CI P and scheduled a meeting. They provided a lot of great information in a way that was easy to understand and to take action on_ In addition to access to information, they offered business plan review and adt*ice on how best to be successful. I found C%EP to be very helpful in getting June's Market off the ground. Beyond the business counselling though. CTP hosts monthly Fireside Chats. meetings that address. important business topics_ I have learned a lot over the last year of attendin? those Fireside Chats in topics as important as social media marketing. the art of negotiation- Sur vm2 the summer slowdown and many more. The informatiom and even more importantly. the networking opportunities_ have been very; beneficial to Jule's Market. My favorite part about CVEP, even more than the quality information they; present, is the professionalism and empathy that has been shown by everyone in the organization I have interacted with. They have treated my questions and issues as important. and made me feel as if they were invested in Jules Marl-ef s success- I urge you to consider mvesting in CVEP, it's an investment in the economic growth and development of La Quinta. SincerelT; . Jeremy lvt Cullifer CEO 122 DEPARTMENT REPORT I TEM NO.4-A Community Programs & Wellness Report —GEM af''Ae hI!SF3iT — July 2016 - Summary Programs Events 19499 14 49999 599 3 Kentais JAU Amount served ❑ p Amount of classes/events/rentals [ 5 J Revenue generated �� 123 Programs - Detail Chair Massage Personal Training Zumba Mornings Zumba Saturdays Taekwondo Beginning 4-8 yrs. Taekwondo Intermediate 4-8 yrs. Taekwondo Advanced 9 yrs. - up Sunset Yoga AARP Safe Driver Training Bread Distribution* Creative Wellness La Quinta Glee Ballroom Dancing Beginning Ballroom Dance Intermediate Friday Night Dance Ukulele Players Advanced Social Wellness Mah Jongg Social Bridge July Luncheon Movie Mondays` Wii Bowling' Egg Cafe, Events - Detail Volunteers & Hogs 12 Volunteers assisted at the Wellness Center for a total of 108 hours for the month of July. Social Services* Bereavement Group Looks Who's in the Lobby Sunline Bus Passes Financial Consultation Legal Consultation Low Income Heating 8 Energy Assistance Program Health Insurance Counseling Advocacy Program Riverside County Community Action Program - Cool Center Sports Programs Open Gym Volleyball's Open Gym Basketball* Summer Golf Tour, Marriott Shadow Ridge Summer Golf Tour, Indian Wells Golf Resort„ Celebrity Course Summer Golf Tour, La Quinta Resort, Mountain Course Summer Golf Tour, Indian Wells Country Club, Cove Course La Quinta Country Club Moonlight Movies • Star Wars, The Force Awakens - July 15 • Monsters, Inc. - July 29 Pokemon Go • July 27 at Civic Center Campus Programs 1500------------------------------------------- ' 1000------------------------------------- ' 500 _________ _______________ ----------- ' 0 --------------- = ------ 2015 2016 ' Leisure Sports E Wellness Center ' Wellness Center Free Programs i " *Denotes Free Programs/ Services " " i Events 600------------------------------------------- 500-------------------------------------------- 400 300----------------------------------- 200---------------------------------- ' 100---------------- ---- --- 0 --------------- ------ 2015 2016 Moonlight Movies Pokemon Go i 124 Fitness Center - Detail • Member visits increased by 912 visits. • Sold more daily fit passes compared to same time last year Fitness Challenge • Steven Bayati was the winner with total loss of 7.4 lbs. • 25 participants competed; 48 lbs. lost overall. L Rentals - Detail Parks & Fields - Sports • La Quinta Park - La Quinta AYSO • Sports Complex - La Quinta Youth & Sports • Colonel Mitchell Paige Field - Inland Empire FC Soccer Club Parks & Fields - Leisure • La Quinta Park - 1 Rental • Fritz Burns - 1 Rental Buildings • Wellness Center - Church Services, 1 Rental • Boys & Girls Club - Church Services Fitness Center - Passes 0 N i 0 50 100 150 200 250 Daily Passes 0 Memberships Sold Fitness Center - Visits 5000 ------------------------------------------------ 4000--------------------------------------------- 3000-------A ---------- --- -- ------ 2000----------------- ------ 1000------------------ - 2015 2016 Member Visits Rentals 30 ----------------------------------------------------- ■ ■ 20-------------------------- ------------ M 10 --------- -----------------I--=---- ----------- 0 ------ ----_-_-_ 2015 2016 LQ Park Field ■ Sports Complex E Col- Paige LQ Park Pavilion FB Park Pavilion Wellness Center Boys & Girls Club Gym 125 Annual Revenue Trend 350000 ------------------ ----- I ---------------------------------------------------------- 300000L --------------------------------------------------------------------------------------------------- --------------------- ----- 250000L------------------------------------------------------------- ----------------------------------------------------------- 20 -------------------- ---------------------------------I I -------------------------------------------------------------- 150000 L ----------------------------------------------------------------------------------------------------------------------------- 100000 ---------------------------------------------------------------1 1 -------------------------------------------------------------- 50000 ---------------------------------------------------------------1 1 -------------------------------------------------------------- O� -------------------------------------- I -------------------------------------- 2013-14 2014-15 2015-16 Total Revenue Revenues increased 108% since 2013-14 126 Community Programs & Wellness Report ta O a — CiFNS nf'iir D SFRT — August 2016 - Summary Programs Events $8,150 0 $1,840 J& Amount served ❑ ❑ Amount of classes/events/rentals f � y Revenue generated '�J 127 Programs - Detail Chair Massage Personal Training Zumba Mornings Zumba Saturdays Taekwondo Beginnin.9 4-8 yrs. Taekwondo Intermediate 4-8 yrs. Taekwondo Advanced 9 yrs. - up Sunset Yoga Intellectual Wellness Medical Insurance Presentation* rvutr t onal Wellness Bread Distribution* Creative Wellness La Quinta Glee Ballroom Dancing Beginning Ballroom Dance Intermediate Friday Night Dance Ukulele Players Advanced Social Wellness Mah Jongg Social Bridge August Luncheon and B&G Back to School Program Movie Mondays* Wii Bowling* Events - Detail Volunteers & Hours 124 Volunteers assisted at the Wellness Center for a total of 89 hours for the month of August. Social Services* Bereavement Group Looks Who's in the Lobby Sunline Bus Passes Financial Consultation Legal Consultation Low Income Heating & Energy Assistance Program Health Insurance Counseling Advocacy Program Riverside County Community Action Program - Cool Center Sports Programs Open Gym Volleyball* Open Gym Basketball* Summer Golf Tour, Nicklaus Tournament Course PGA West Summer Golf Tour, Indian Wells Golf Resort, Players Course Summer Golf Tour, La Quinta Resort Dunes Course Golf Tour Banquet Moonlight Movies • A Bug's Life @ Fritz Burns Pool- August 12 • Surf's Up Cal Fritz Burns Pool - August 26 Golf Tour Banquet • August 27 at. La Quinta Resort Mountain Dunes Clubhouse Programs ?000------------------------------------------------ 1000 - --- -- -- -- I 0 ------ --------- =------ 2015 2016 Leisure N Sports 0 Wellness Center Wellness Center Free Programs *Denotes Free Programs/ Services Events 200 -------------------------------------------------- 100----------------------------------- 0 --------------- ------ 2015 2016 Moonlight Movies Golf Tour Banquet 128 Fitness Center - Detail • Member visits increased by 1,371 visits. • Sold more daily fit passes compared to same time last year New Fitness Hours • Fitness members requested extended hours on Saturdays • Saturday activity shows average of 185 participants • Less activity during the weekday hours between 7-9 p.m. • New weekday hours will be Monday -Friday 5:30 a.m. - 8 p.m. • New Saturday hours will be 6:30 a.m. - 1 p.m. Average Saturday Visits F I Spring/Su m mer(50.13%a ) f Fall/Winter(49.87%0) Rentals - Detail Average Weekday Fitness Visits 250 200 150 100 50 0- Spring/Summer Fall/Winter 5AM-12PM 0 12PM-5PM 0 5PM-7PM E 7PM-9PM Parks & Fields - Sports • La Quinta Park - La Quinta AYSO • La Quinta Park - Desert Boot Camp • Sports Complex - La Quinta Youth & Sports Parks & Fields - Leisure • La Quinta Park - 1 Rental • Fritz Burns - 1 Rental Buildings • Wellness Center - Church Services • Boys & Girls Club - Church Services Fitness Center - Passes 0 50 100 150 200 250 Daily Passes N Memberships Sold Fitness Center - Visits 6000 5000---------------------------------------------- 4000------------------------------------------- 3000------------------------------------- 2000-------------------------------- 1000 ---------------- 0 --- ----- ---- 2015 2016 ■ Member Visits Rentals 30 ■ 20--------------------------ICI ----------- 10-------------------------- ----------- I 0 ---------------- ------- 2015 2016 LQ Park Field Sports Complex Col. Paige LQ Park Pavilion FB Park Pavilion Wellness Center Boys & Girls Club Gym 129 Monthly Revenue & Participation 20000 10000;-------------------------------------------- oL--------------------------------------------------------------------------- July August Total Reveune 0 Total Participation This chart will be updated with monthly data points to reflect the total revenue and participation for that month. As each month is added, the data will show the trend for the 2016/17 operating year. 130 DEPARTMENT REPORT ITEM NO. 5-A City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Ed Wimmer, P.E., Principal Engineer VIA: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer DATE: October 4, 2016 SUBJECT: DEVELOPER REIMBURSEMENT AGREEMENTS Developer reimbursement agreements are approved by Council when public improvements are completed by a developer that are ultimately the responsibility of the City. The agreements are repaid from Transportation Developer Impact Fees (DIF). The agreements are silent on the date of repayment. Transportation DIF collections vary every year based on the level of development activity. The fund balance has been much lower in recent years than it had been in years past, when development was vigorous. Every year, during the Council's Capital Improvement Program (CIP) deliberations, new projects compete with existing developer reimbursement agreement repayment requests for these scarce Transportation DIF monies. On May 17, 2016, during the most recent Council CIP discussion, Council received a letter from Toll Brothers requesting repayment of an existing DIF Reimbursement Agreement; Toll Brothers improved Avenues 50 and 52 adjacent to the Mountain View development. The available Transportation DIF funds were also proposed to complete the construction funding for the joint City of Indio/La Quinta Madison Street (Avenue 50 to Avenue 52) project. Council voted to fund this project to widen Madison Street as part of the Fiscal Year 2016/17 CIP, however, funding of reimbursement agreements will be reconsidered in future CIP's until all obligations are met. Attachment 1 is a listing of the existing developer reimbursement agreements. 131 132 ATTACHMENT 1 DEVELOPER REIMBURSEMENT AGREEMENTS (APPROVED) 1 Toll Brothers Tract 30357 (Ave 50 1/2 Median and Median LS - Jefferson to Madison) 627,972 2 Lennar Homes Tract 29323 (Fred Waring Drive Median LS - Part of AD04) 103,083 3 Madison Club Tract 33076 (Ave 52 1/2 Street and Median and Median LS - Madison St to 1/2 Mile east of Madison St) 1,394,665 4 ND La Quinta Partners Tract 29894 (Ave 52 Median IS Landscape) 1,344,690 5 TD Desert Development Tract 29283 (Ave 50 Median IS Landscape) 239,000 6 Madison Club Tract 33076 (Ave 52 Raised Landscape Median) 669,920 7 Mountain View Country Club Tract 30357 (Ave 52 S-side Jefferson to Canal) 112,723 8 ClubHouse Apartments SDP 2002-730 (Ave 52 Raised Median LS (Canal to Madison) 463,894 9 Sam's Club SDP 2005-824 (Dune Palms Road LS Median) 228,697 10 Madison Club (Ave 54 Paved Painted Median/One Lane) Madison to Monroe 524,010 TOTAL DEVELOPER REIMBURSEMENTS: 5,708,654 133 134 -h-/J6t,4 Erica Felciot fi From: David Barakian <davebarakian@gmail.com> Sent: Saturday, October 1, 2016 4:32 PM To: Erica Feld Subject: Hwy 111, Indian Wells Tom Kirk Executive Director CVAG 73-710 Fred Waring Dr , Suite 200 Palm Desert, CA 92260 Dear Mr Kirk: /W This letter is in response to your request for me to review the details of the subject project and provide my opinion on reimbursement eligibility to Indian Wells. Further, this summarizes my Email to Erica Felci dated 9/23/16. As you may know, I am a registered civil and traffic engineer and served the City of Palm Springs as City . Engineer and Public Works Director for just a few months short of 20 years. I was a TTASC member for most of that time. It is clear to me that the "Drop Dead Trigger" identified in Amendment No. 3 was not met and therefor money for sound walls, if paid, must be returned to CVAG. Furthermore, the project was not built and even if it were, new sound walls were not identified as mitigation in the environmental document. The Regional Arterial Program only identified improvements within, the curbs as eligible. This reimbursement violates the expense eligibility requirements and in my opinion does not meet the intent of the program adopted by the Executive Committee. Respectfully Submitted, . David Barakian 1(A 1 68-955 Adelina Road Cathedral City, CA 92234 P (760) 323-5344 September 29, 2016 Transportation Committee Members Coachella Valley Association of Governments 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Subject: Use of Measure A and TU:MF Funds for Sound Wall and Beautification Improvements on Highway 1 1 1 Honorable Committee Members, As a prior member of CVAG Staff, I was directly involved in the development and implementation of the Coachella Valley Regional Arterial Program. As such, I have a strong. working knowledge of both the Measure A (half cent sales tax) and Transportation Uniform Mitigation Fee (TUMF) funding and eligibility components of the program. In accordance with Staff's request, I have reviewed the documentation prepared by CVAG Staff regarding the "Legality of Using Measure A and road funds for sound walls at Indian Wells Golf Resort and on the City's beautification of Highway 111 ". The documentation included, but was not limited to: CVAG Staff Report, dated August 29, 2016; Letter from Palm Desert Mayor Pro Ter. Harnik, dated June 27, 2016; Timeline of Project History; Original Reimbursement Agreement, dated November 2006; Letter from City of Indian Wells, dated August 2006; Extract (Page 5) from the Environmental Assessment; and Noise Analysis prepared for the Highway 111 Improvement Project, dated December 18, 2006. CONCLUSIONS • The purpose and intent of the Coachella Valley Regional Arterial Program is to mitigate the future regional traffic demands on the Valley's Street and Highways through the year 2039 (current Measure A sunset date). • In 2002, the voter's renewed the one half cent sales tax measure again submitted as Measure A. The renewed measure allows regional Measure A funds to be used to maintain the regional system. However, CVAG's governing body has not authorized the use of Measure A funds for maintenance purposes unless the pavement rehabilitation is part of a capacity increasing regional improvement. • The CVAG-City of Indian Wells Reimbursement Agreement (as amended) provides for the widening of Highway 111 from four to_six lanes throughout the City of Indian Wells. Eligible improvements included the construction of sound walls and dirt berms if required in accordance with CVAG's adopted expense eligibility requirements. o Amendment Three to the CVAG-City of Indian Wells Reimbursement Agreement was approved by CVAG's Executive Committee on July 26, 2010. Among other things, Amendment Three established "Triggers" to encourage the timely completion of the Highway 111 widening improvement. Including a "Drop Dead Trigger" requiring all improvements to be complete within 3 years from the date of approval of Amendment Number 3.�- • The Highway 111 improvements were not complete on or before the July 2013 "Drop Dead Trigger", subsequently the improvements identified for Phase 2 and Phase 3 are no longer assured for regional funding. • The voters of Indian Wells' passed Measure Q which requires the City Council to place the future widening of Highway 111 before the voters for approval. This action essentially makes the future widening of the Highway unlikely within the time frame "Triggers" agreed upon in Amendment Number 3. • The City of Indian Well's has received regional Measure A and TUMF Funds in the amount of $9.1 million for certain improvements to Highway 111. o Sound Walls constructed along the south side of the City's Indian Wells Golf Resort, adjacent to Highway 111 — Approximately $2.5 million. The Noise Study prepared for the Environmental Assessment concluded that sound walls located along Highway 111 were necessary to mitigate traffic noise on nearby sensitive residential receptors. Wall heights at various. locations are required to be modified in order for the locations to achieve the established 65 db CNEL noise standard once Highway 111 is completed. In some cases, only one or. two additional courses of concrete masonry block and a capstone are needed (including some small gap closures at Casa Dorado) to establish acceptable noise exposure levels for "residential uses" along Highway 1 1 1. The Noise Study does not conclude that sound walls are required to mitigate traffic noise along the frontage of the City's Indian. Wells Golf Resort, adjacent to Highway 111 Rather, the Noise Study concluded that the need for the sound wall adjustments were necessary to mitigate the "existing" condition and that future noise impacts of the increased traffic volumes, seasonal adjustment factor, and lane widening were "marginally significant" with a maximum future minus existing noise deferential of +3.4 dB.. Considering these results and that the lane t widening will likely not occur, the improvements are no eligible for�- funding from CVAG's Regional Arterial Program. o Highway 111 Maintenance and Beautification, pavement rehabilitation and construction of raised curb medians - Approximately $2.8 million. 3° I According to CVAG's current expense eligibility guidelines these improvements would not have been considered eligible for Regional Arterial Program funding if they were not directly tied to the widening of the roadway. It is also important to note that the improvements are not eligible for funding using the TUMF funds. TUMF is charged to developers valley -wide to mitigate future traffic impacts. Pavement rehabilitation improvements are not considered eligible for developer impact fees. CVAG's governing body has not approved the use of the Measure A half cent sales maintenance improvements. As a result, the improvements are not eligible for funding from CVAG's Regional Arterial Program nless roadway widening takes place. o Widening between Cook Street and City of Palm Desert City Limit, the addition of a lane in both direction between Cook Street and Palm Desert City limit and right turn lane improvements at Rancho Palmeras Drive - Approximately $2.8 million. These improvements are clearly Regional Improvements in accordance with CVAG's current expense eligibility guidelines. As such, the improvements are eligible for funding from CVAG's Regional Arterial Program. o Non Construction Costs, including engineering/design, environmental, right-of-way, construction engineering, city administration, etc. — Approximately $1 million. The soft costs associatedwith either the construction of the sound walls and the Highway 111. Maintenance and Beautification should be considered ineligible for funding from CVAG's Regional Arterial Program and should be separated from the eligible costs associated with the Widening between Cook Street and the City of Palm Desert. j Respectfully Submitted, - NICK NICKERSON, President NAI Consulting, Inc. Enclosure Brief Synopsis of the Coachella Valley Regional Arterial Program Brief Synopsis Coachella Valley Regional Arterial Program In September, 1984, the Southern California Association of Governments (SCAG), the Riverside County Transportation Commission (RCTC), and CVAG initiated the development of the Coachella Valley�Area Transportation Study (CVATS). The purpose of the CVATS was to identify the Coachella Valley's street and highway needs through the Year 2010. Based on the results of the CVATS study (completed in December 1987) $800 million in State, regional and local road improvements were identified. Approximately $590 million. of that amount was earmarked for new improvement projects on the Regional Arterial System. Proposed facilities include; improved freeway interchanges, railroad crossings, bridges across ,.the Whitewater River or other channels, and major arterials. Through this Coachella Valley sub -regional planning effort, it was determined that approximately 50% of the future street and highway system projects, which were needed to accommodate growth, could be built using existing transportation . revenues (developer contributions and local street and road funding). The remaining 50% of the needed funding would be provided by alternative funding mechanisms. CVAG, through it's .member agencies, concluded that two additional funding mechanisms would be necessary in order to implement the system, 25% from implementation of a valley -wide TUMF and 25% from a one half cent (1/2%) increase in the sales tax. To address the first additional funding mechanism, CVAG developed a model ordinance (applied to new development and expansion of existing projects throughout the Coachella Valley) to be adopted by each local agency in order to collect TUMF fees. To develop a uniform fee and model ordinance for the entire Valley, the Coachella Valley was identified as "single impact area" based on the findings and conclusions of the CVATS Study. That study determined that growth induced impacts in the Coachella Valley by the Year 2010 will affect the total regional transportation system and double the Valley's population and employment. These effects would result in significant congestion along existing streets and roads and insufficient public revenues necessary to fund the needed improvements. It was also determined that the collection of TUMF fees was a fair and equitable method of distributing the cost of the needed improvements among developments which would ultimately generate the increased traffic. Finally, CVAG developed and adopted criteria which identified a list of. Regional Arterial System projects which would be eligible to receive TUMF funding. a In addition to TUMF fees, the affected local agencies were encouraged to provide additional funding for the transportation projects through gas tax subventions, Federal funds, developer dedications, and the local share of the Measure "A" %2 cent sales tax. Further, CVAG created a formula to provide developer "in -lieu -of fee" credits, wherein developers would be eligible for credits if they provided Regional Arterial System improvements in addition to those adjacent to their development. However, in order to receive a credit, CVAG would have to first determine the developer installed improvements to be over and above the developers' required contributions to mitigate the impacts of its project. Measure "A" One Half Cent (or 'h %) Sales Tax Program To address the second additional funding mechanism, Riverside County voters approved Measure "A" on November 8, 1988. Measure "A" provided for an increase of the sales tax by one half cent (1 /2%) to be used County- wide for transportation purposes through the year 2009. Traditionally, the Coachella Valley Area receives approximately 25% of the Riverside County Measure "A" funds. The Measure "A" Ordinance required that revenues generated within the Coachella Valley be returned to the Coachella Valley and be used specifically for transportation' purposes. The funds were originally divided into four programs. Fifteen percent (15%) was dedicated to State Highways, not less than 35% and not more than 40% was to be returned to local jurisdictions for Local road improvements, not less than 5% and not more than 10% was dedicated to public transit projects, and 40% was to be dedicated to the Regional Arterial Program. That portion of the Measure "A" sales tax revenue which is returned to local jurisdictions is based on a 50/50 average considering sales tax generated (point of sale) and the number of dwelling units, rather than simply on a point of sale basis. This method (formula) was intended. to recognize that it is the residents who pay sales tax and to provide some equity to those jurisdictions that have more residential development than retail, sales tax producing development. The 40% sales tax dedicated to the Coachella Valley's Regional Arterial Program was to be administered by the Coachella Valley Association of Governments. It should be noted that the voter adopted Measure "A" Expenditure Plan specifically links implementation of the .TUMF Program to the Measure "A" Regional Arterial Program. It also stipulated that TUMF funds must generate an amount equal to Measure "A" sales tax allocated for the Regional Arterial System. To comply with this requirement, the cities. and Riverside County must participate in the Coachella Valley TUMF Program or forfeit their local share of the Measure "A" sales tax proceeds (called "in - lieu of TUMF" fees) to Coachella Valley Regional Arterial Program. Cumulatively, these sources of funding were expected to provide the funding necessary to build the Regional Arterial System. Local jurisdictions are also required to ensure that existing local transportation infrastructure funding efforts ("Maintenance of Effort") and "Developer Contributions" continue to be provided and not substituted with the "new" sales tax funding. The Maintenance of Effort requirement intends that the additional funds provided by the sales tax measure be used to supplement, not replace, local revenues and required developer contributions being used for transportation purposes. Measure "A" recipients (Local Cities and the County) are required to annually submit to RCTC a list of proposed uses for the new sales tax revenues and a certification that the maintenance of effort requirements are being meta If in any fiscal year the maintenance of effort requirement is not met, the agency will not be eligible for any sales tax funds in the following fiscal year. Such funds will be redistributed to the remaining local governments using the formula for the area. In 2002, the voters of Riverside County renewed the one half cent sales tax measure, again submitted as Measure "A". The new measure began on July 1, 2009 and will end on June 30, 2039. The renewed measure is similar to the original legislation in that it requires the new funds generated to be distributed to the sub -region the funds are collected in; includes "Maintenance of Effort" requirements; and links the receipt of the local share by agencies to the adoption of the sub -regional TUMF. The new measure will distribute 50% of the funds collected to State Highways and Regional Arterials, 35% of the funds collected will be returned to cities and the county in the Coachella Valley for use to assist with the costs of local street and road improvements, and 15% of the funds collected will be used to improve and expand public transit services. As with the past measure, the 35% local share may be used for maintenance of an agency's local streets and roads. The new measure also allows a. portion of the 50% set aside for State Highways and Regional Arterials to be used to maintain the regional system. However, CVAG's Governing Body has not approved the use Measure A Regional Funding for maintenance purposes. Transportation Uniform Mitigation Fee (TUMF) Program The valley -wide TUMF Program was implemented on July 1, 1989. The TUMF Program (adopted ordinance) does not have a specific sunset date and does not require renewal to meet the requirements of the new sales tax measure. The TUMF is collected by each participating agency and is provided to CVAG for use on eligible regional arterials. f The TUMF Program establishes a single, uniform, per trip fee applicable to all new development in the nine cities and unincorporated Riverside County within the ,Coachella Valley. As previously stated, the funds generated ' by the fee will provide additional revenue toward the construction of the regional arterial system. The TUMF assessment is based on the number of vehicle trips that new development or site improvements will generate as stated in the Institute of Transportation Engineers Trip Generation Manual. CVAG determined and identified certain land uses which are , exempt from TUMF fees. These exempted uses include: low and lower income housing; public buildings, public schools and public facilities; buildings used for religious purposes; and the reconstruction of any building within one year of its untimely destruction. Early in the program CVAG expanded this list to include any expansion of less than 1000 square feet to an existing commercial or industrial development. CVAG's TUMF Program also provides for a possible "Conditional Waiver" of TUMF fees for Day Care Centers and Private Schools if these uses meet certain criteria. I i i i i i 6 i i I i i 1 I f C