TUP 2016-0028 LQHS ASB Homecoming Parade (10.28.2016)1,7
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October 28, 2016
CASE NUMBER
Temporary Use Permit 2016-0028
ACTIVITY/EVENT
La Quinta High School ASB Homecoming Parade
November 2, 2016 (5:00 p.m. - 8:00 p.m.)
78-100 Main Street
APPLICANT
Mr. Sean Webb
La Quinta High School ASB
79-255 Blackhawk Way
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed and approved Temporary Use Permit
2016-0028, pursuant to LQMC Section 9.60.170 (Special Outdoor Events), based on the following
Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods
and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation, with implementation of the proposed traffic control plans and
required Conditions of Approval.
H. The event is exempt from the California Environmental Quality Act (CEQA) provisions
pursuant to Section 15304(e).
78-495 Calle Tampico I La Quinta I California 92253 1 760-777.7000 1 www.La-Quinta.org
I. All Certificates of Insurance corresponding to the event date and activity, listing City of La
Quinta as additionally insured, have been submitted and are on file for this event.
Adherence to the conditions attached to this application, as outlined herein, will ensure
that no adverse impacts to surrounding properties will occur.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be required
below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The outdoor event is approved for the following dates/hours:
• November 2, 2016: S:OOpm - 8:OOpm
2. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Fire Department, Sheriffs Department, etc.)
3. A building permit shall be obtained if temporary electric facilities or stages are proposed.
The Building Division can be reached at (760) 777-7125.
4. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the Riverside
County Health Department and State of California Alcoholic Beverage Control,
respectively. If necessary, the applicant shall provide the City with proof of ABC approval
prior to the event.
Completion/confirmation during the event:
5. Applicant shall comply with all terms and conditions set forth in the Encroachment Permit
issued by the City of La Quinta Public Works for TC2016-0074 for the duration of event
set-up, operation and take -down activities. Roadways and intersections shall remain
readily accessible for passage of emergency response as well as private vehicles.
6. The perimeter of the event shall be secured at all times to ensure controlled ingress and
egress from the event grounds.
7. Security personnel shall be easily identifiable to the public by the provision of uniformed
personnel. All designated private security personnel must be licensed by the State of
California and possess a valid private security license.
8. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
9. The applicant shall conform to the City's Noise Ordinance and specifically the following
noise limitations during the event:
Before 10:OOpm: Sixty decibels (60 dB(A))
After 10:OOpm: Fifty decibels (50 dB(A))
10. Portable generators shall be shielded to prevent accidental contact with guests. Extension
cords shall be ground -secured to prevent tripping. Any lighting shall be directed away
from surrounding roadways and surrounding residential properties. No spot or
searchlights are permitted.
11. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles. There shall be no queuing of vehicles
along all surrounding roads for the purposes of dropping off for, picking up for, or entering
the event.
12. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear
light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk.
13. The event is subject to spot inspections by the Police Department and/or City staff to
ensure compliance with the conditions of this letter.
14. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow
capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
15. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All event
areas shall be left free of debris at the end of each day's activities, and after the event
concludes.
16. All traffic control provisions (CMS, cones, barricades, etc.) for the course shall be removed
immediately after the parade is complete.
17. All signage must be removed at the conclusion of the event, or each sign is subject to a
$50.00 fine. Please contact the Code Compliance Division at (760) 777-7050 regarding
removal of signage.
18. Any damage to public hardscape caused by this event shall be repaired as directed by the
City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping,
and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinto ("the City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly
notify the applicant of any claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems that
arise not previously addressed herein. It is acknowledged that modifications to traffic control
and other approved measures may be necessary during the event to address unanticipated
problems that may arise.
This decision may be appealed to the Planning Commission, provided the written appeal and
filing fee of $1,573.00 are submitted to this Department within 15 calendar days. Please contact
this office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the following:
CARLOS FLORES
Design and Development Department
760-777-7069
GABRIEL PEREZ
Design and Development Department
760-777-7062
760-534-0070
DAVID WALTON
La Quinta Police
760-863-8227
ANTHONY MORENO
Code Compliance Division
760-777-7034
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EVENT CLOSED AT
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NOTES:
1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN
ACCORDANCE WITH THE 2014 CALIFORNIA MANUAL ON UNIFORM
TRAFFIC CONTROL DEVICES (Ca.M.U.T.C.D.)
2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED,
ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE
PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY
CITY OF ILA QUINTA REPRESENTATIVE.
3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT
TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND
MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS.
4. CONTRACTOR SHALL MAINTAIN A MINIMUM 10 (TYP. 12')' TRAFFIC
LANE WIDTH AT ALL TIMES.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIME
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE WEDNESDAY NOV 2,
2016 FROM 3:30 PM UNTIL APPROXIMATELY 7:00 PM. PARADE
STARTS AT 5 PM. DESERT CLUB SHALL REMAIN OPEN WITH MAIN
ST. CLOSED UNTIL 4:45 PM, JUST BEFORE THE PARADE STARTS.
THEN DESERT CLUB WILL BE CLOSED AND MAIN ST. OPENED FOR
THE PARADE. ALL TRAFFIC CONTROL DEVICES SHALL BE RETRO
REFLECTIVE AND IN GOOD CONDITION. ALL BARRICADES SHALL
BE EQUIPPED WITH FLASHING LIGHTS.
7. THE CONTRACTOR SHALL NOTIFY SUNLINE TRANSIT IN ADVANCE
TO REQUEST CLOSURE OF AFFECTED BUS STOPS DURING THE
EVENT..
8. THE CITY TRAFFIC ENGINEER REQUESTS THAT THE TRAFFIC
SIGNAL AT DESERT CLUB & CALLE TAMPICO BE PLACED IN RED
FLASH WHILE THIS TRAFFIC CONTROL IS IN PLACE. THE
CONTRACTOR SHALL CONTACT THE CITY TRAFFIC SIGNAL TECH,
KRIS GUNTERSON AT 760-777-7070.
9. THE OFFICER AT LA FONDA & MAIN ST., THE BEGINNING OF THE
PARADE, WILL MOVE TO MAIN ST. & AVD BERMUDAS AFTER THE
PARADE HAS STARTED, THE OFFICER AND THE OTHER OFFICER
ALREADY STATIONED THERE WILL HELP FLOATS NEGOCIATE THE
LEFT TURN FROM END OF THE ROUTE TO DISBURSE.
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Traffic Control Plan for
Homecoming Parade
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--- — --- - Contact
Prune Contractor
A. La Quinta High School
Traffic Control Design by Prepared By Checked By
Tops N Barricades, Inc. Ron Fifield Ron Fifield
AVE 52 hone Speed Limit Date Sheet Number
1� 0 0 , (800)852-TOPS XX 10/28/16 1 REV