2016 11 01 CCT4hf 4 Sep
City Council agendas and staff reports
are now available on the City's
web page: www.la-quinta.org
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, NOVEMBER 1, 2016 AT 4:00 P.M.
CALL TO ORDER
ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans
PLEDGE OF ALLEGIANCE
CONFIRMATION OF AGENDA
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit -your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE MINUTES OF OCTOBER 18, 2016
2. ADOPT ORDINANCE NO. 549 ON SECOND READING AMENDING THE
ZONING MAP FROM VERY LOW DENSITY RESIDENTIAL TO LOW
DENSITY RESIDENTIAL FOR ASSESSOR'S PARCEL NO. 767-320-039
(PRISM REALTY CORPORATION)
3. APPROVE DEMAND REGISTERS DATED OCTOBER 14 AND 21, 2016
CITY COUNCIL AGENDA 1 NOVEMBER 1, 2016
4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
AUGUST 31, 2016
5. ACCEPT THE MADISON STREET MEDIAN LANDSCAPE CONVERSION
IMPROVEMENTS PROJECT FROM AIRPORT BOULEVARD TO AVENUE
54
6. AWARD CONTRACT TO KIRKPATRICK LANDSCAPING SERVICES, INC.
FOR CONSTRUCTION OF THE LA QUINTA YMCA LANDSCAPE
IMPROVEMENTS
7. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CALIFORNIA DEPARTMENT OF TRANSPORTATION FEDERAL -
AID AGREEMENTS [RESOLUTION 2016-0441
BUSINESS SESSION
1. APPROVE REDUCTION OF REGULAR CITY COUNCIL MEETINGS TO ONE
PER MONTH DURING JANUARY 2017 BY CANCELLING THE REGULAR
MEETING OF JANUARY 3, 2017
2. APPROVE COOPERATIVE AGREEMENT FOR FIRE PROTECTION, FIRE
PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES WITH
COUNTY OF RIVERSIDE
STUDY SESSION
1. DISCUSS REQUEST BY THE COACHELLA VALLEY ASSOCIATION OF
GOVERNMENTS FOR THE CITY OF LA QUINTA TO PARTICIPATE IN A
WATER EFFICIENCY AND OVERSEEDING ALTERNATIVE
CERTIFICATION PROGRAM FOR LANDSCAPE -RELATED BUSINESSES
PUBLIC HEARING - 5:00 P.M.
For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with
the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or appear in
support or opposition to the approval of a project(s). If you challenge a project(s) in court, you
may be limited to raising only those issues you or someone else raised at the public hearing or
in written correspondence delivered to the City at, or prior to the public hearing.
1. ADOPT A RESOLUTION APPROVING ISSUANCE OF BONDS BY THE =
CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE BENEFIT OF
EISENHOWER MEDICAL CENTER [RESOLUTION NO.2016-0451
CITY COUNCIL AGENDA 2 NOVEMBER 1, 2016
DEPARTMENTAL REPORTS
1.
CITY MANAGER
2.
CITY ATTORNEY
3.
CITY CLERK
4.
COMMUNITY RESOURCES
5.
DESIGN AND DEVELOPMENT
6.
FACILITIES
MAYOR'S AND COUNCIL MEMBERS' ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin)
10. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Franklin)
11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin)
12. SUNLINE TRANSIT AGENCY (Franklin)
13. AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS (Franklin and Pena)
14. CVAG PUBLIC SAFETY COMMITTEE (Osborne)
15. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne and Franklin)
16. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne)
17. EAST VALLEY COALITION (Osborne)
18. ANIMAL CAMPUS COMMISSION (Pena)
19. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena)
20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi)
21. CVAG TRANSPORTATION COMMITTEE (Radi)
22. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Franklin and Radi)
23. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION MINUTES
DATED OCTOBER 19, 2016
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(d)(1). ALVERIZ ET AL. V. CITY OF LA
QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161;
BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR
CITY COUNCIL AGENDA 3 NOVEMBER 1, 2016
COURT CASE NO. PSC 1505200
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION SIGNIFICANT
EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF
SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF
POTENTIAL CASES: 1)
RECESS TO CLOSED SESSION
RECONVENE.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on November 15, 2016
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City
Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City's
website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La
Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 28, 2016.
DATED: October 28, 2016
SUSAN MAYSELS, City Clerk
City of La Quinta, California
Public Notices
• The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's office at
777-7103, twenty-four (24) hours in advance of the meeting and accommodations
will be made.
CITY COUNCIL AGENDA 4 NOVEMBER 1, 2016
• If special electronic equipment is needed to make presentations to the City
Council, arrangements should be made in advance by contacting the City Clerk's
office at 777-7103. A one (1) week notice is required.
• If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this
take place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the
Community Development counter at City Hall located at 78-495 Calle Tampico, La
Quinta, California, 92253, during normal business hours.
CITY COUNCIL AGENDA 5 NOVEMBER 1, 2016
CONSENT CALENDAR ITEM NO. 1
CITY COUNCIL
MINUTES
TUESDAY. OCTOBER 18. 2016
A regular meeting of the La Quinta City Council was called to order at 4:00 p.m. by
Mayor Evans.
PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans
ABSENT: None
CONFIRMATION OF AGENDA - Confirmed
PLEDGE OF ALLEGIANCE
Councilmember Osborne led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKER: Lynne Daniels, La Quinta - Ms. Daniels spoke about bookings for her
short-term vacation rental (STVR) and the timing of the research and review of related
Municipal Code sections.
PUBLIC SPEAKER: Sally Weitzel, La Quinta - Ms. Weitzel spoke about the disruption to
neighbors caused by STVR of the Daniels property. She said that more police must be
allocated to STVR compliance and paid for by the homeowners profiting from STVRs.
She also noted that the La Quinta Resort may be losing business due to the growing
number of STVRs.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. FIRE PREVENTION WEEK PROCLAMATION
Mayor Evans and Councilmembers presented the proclamation to Battalion Chief
Bonifacio De La Cruz.
2. added: INTRODUCTION OF NEW CITY EMPLOYEES
City Manager Spevacek introduced new employees: Management Assistant Jessica
Delgado in the Finance Department, Management Assistant Julie Magnagna in the
Design and Development Department, and Jose Villalta in the Facilities Department.
CONSENT CALENDAR
1. APPROVE MINUTES OF SEPTEMBER 20, 2016
CITY COUNCIL MINUTES 1 OCTOBER 18, 2016
F
2. APPROVE MINUTES OF OCTOBER 4, 2016
3. AWARD CONTRACT TO CALIFORNIA SKATEPARKS FOR CONSTRUCTION OF
COVE OASIS TRAILHEAD IMPROVEMENTS AT THE WESTERLY END OF CALLE
TECATE
4. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH
HERMANN DESIGN GROUP FOR ON -CALL PROFESSIONAL LANDSCAPE
ARCHITECTURAL SUPPORT SERVICES
5. APPROVE AMENDMENT NO. 6 TO BENGAL ENGINEERING INC PROFESSIONAL
SERVICES AGREEMENT FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT
PROJECT
6. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF -SITE AND ON -SITE
IMPROVEMENTS FOR PIAZZA SERENA RESIDENTIAL DEVELOPMENT (TRACT
MAP NO. 30092) LOCATED AT THE NORTHWEST CORNER OF MONROE STREET
AND AVENUE 58 [RESOLUTION NO. 2016-0411
7. APPROVE TERMINATION AND RELEASE OF INDEMNIFICATION AGREEMENT
WITH PRESIDIO FD CITRUS FOR IMPROVEMENT BENEATH PUBLIC RIGHT-OF-
WAY ON JEFFERSON STREET, JUST NORTH OF AVENUE 52
8. APPROVE DEMAND REGISTERS DATED SEPTEMBER 30 AND OCTOBER 7, 2016
MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to
approve the Consent Calendar as recommended, with Item No. 6 adopting Resolution
No. 2016-041. Motion passed unanimously.
BUSINESS SESSION - None.
STUDY SESSION
1. LA QUINTA ACADEMY PRESENTATIONS
City Manager Spevacek and Community Resources Director Escobedo presented the
staff report, which is on file in the City Clerk's Office.
The following project teams presented their reports:
Project Team: Police Services Contract Review - Code Compliance Supervisor Anthony
Moreno, Customer Service Center Manager Angelica Zarco, Safety Manager Martha
Mendez, Community Programs and Wellness Supervisor Christina Calderon, and
Community Resources Director Chris Escobedo.
CITY COUNCIL MINUTES 2 OCTOBER 18, 2016
E:
Project Team: Sales Tax Measure Information Distribution - Permit Operations
Supervisor Tommi Sanchez, Principal Planner Jay Wuu, Planning Manager Gabriel
Perez, Principal Engineer Bryan McKinney, Marketing and Events Supervisor Marcie
Graham, Management Assistant Gilbert Villalpando, Finance Director Karla Campos.
Project Team: Flood Prevention Improvements - Design and Development Director
Timothy Jonasson, Maintenance Manager James Lindsey, Parks Superintendent Robert
Ambriz Jr., Principal Engineer Edward Wimmer, Plans Examiner/Inspection Supervisor
AJ Ortega, Maintenance Foreman Adolfo Cabrera, Maintenance Foreman Ruben
Castaneda.
Project Team: Purchasing Software - Finance Director Karla Campos, Account
Technician Sandra Laureano, Traffic Signal Maintenance Supervisor Kris Gunterson,
Buildings Superintendent Bob Mignogna, and City Clerk Susan Maysels.
Councilmembers congratulated staff on their professionalism and achievements,
noted that it's the positive culture at City Hall that is responsible for retention of the
finest workers, and initiated a standing ovation for participating staff.
2. PROJECT UPDATE AND DESIGN PRESENTATION FOR SILVERROCK RESORT BY
SILVERROCK DEVELOPMENT COMPANY
City Consultant Jon McMillen presented the staff report, which is on file at the Clerk's
Office.
Developer Robert Green, SilverRock Development Company, LLC (SDC) and his architect
Morin Gertler of Gensler Architects presented an update on the project status which
included a preview of the architectural and landscape design in their second
development permit application for the lifestyle hotel, lifestyle branded residential,
and the golf club house.
Councilmembers discussed the improved parking arrangement; the sleek yet inviting
modern design; the turf materials for event lawns; the good use of the environment in
the design; Mr. Green experience with all types of construction materials; projects in
Mr. Green's portfolio; feedback on SDC's experience with application submissions and
responsiveness of City staff; timing of the announcement on hotel operators;
possibility that both hotels will be built simultaneously; the transient occupancy tax
arrangement in the Development Agreement, and; Mr. Green's upcoming community
presentations on the project set for October 191h at 6:00 p.m. at the Ahmanson House
on the SilverRock property, and October 20th at 8:00 a.m. at the Broken Yolk restaurant
in La Quinta.
CITY COUNCIL MINUTES 3 OCTOBER 18, 2016
4
PUBLIC HEARINGS
1. ADOPT RESOLUTION APPROVING USE OF FISCAL YEAR 2017/18 COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZE THE CITY MANAGER TO
SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT
AGENCY [RESOLUTION NO. 2016-0421
Design and Development Director Jonasson presented the staff report, which is on file
at the Clerk's Office.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5: 58 P.M.
PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:58 P.M.
MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to
adopt Resolution No. 2016-042 as recommended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
ADOPTING PROPOSALS, AUTHORIZING THE CITY MANAGER TO SUBMIT
APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, AND
AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SUPPLEMENTAL
AGREEMENT FOR FISCAL YEAR 2017/2018
Motion passed unanimously.
2. INTRODUCE FOR FIRST READING ORDINANCE NO. 549 TO APPROVE A ZONE
CHANGE, ADOPT A RESOLUTION TO APPROVE TENTATIVE TRACT MAP TO
SUBDIVIDE A 12.25-ACRE SITE INTO 36 RESIDENTIAL LOTS ON MONROE
STREET, BETWEEN AVENUE 54 AND AIRPORT BOULEVARD, AND ADOPT A
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (PRISM REALTY CORPORATION)
[RESOLUTION NO. 2016-0431
Principal Planner Jay Wuu presented the staff report, which is on file at the Clerk's
Office.
Council discussed the equestrian and agricultural properties to the north and east and
the effect they may have on this residential development; confirmation that
surrounding owners were notified of this project; the size of the lots compared to
surrounding lots and to lots sizes in other areas of the City, and; the location and
necessity of emergency access easements.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:11 P.M.
PUBLIC SPEAKER - APPLICANT: Eric Eklund, Sr. Vice Pres., Prism Realty Corporation - Mr.
Eklund said his partner met with Christine Newman, a resident of Vista Santa Rosa
CITY COUNCIL MINUTES 4 OCTOBER 18, 2016
10
who expressed her opposition to all development in the area including this one, but
nothing specific to this development.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:18 P.M.
Councilmembers discussed the project's consistency with the General Plan but the
need to update the zoning map because it was inconsistent; the unusual irregularity
of the northern property line; the existence of flies, smells, dust, noise, shooting, etc.
from farms that can bother adjacent homeowners; the disclosure statements
regarding nearby farms and ranches that will be included in the covenants, conditions
and restrictions for the property so home buyers are aware of farm neighbors before
purchasing; the market demand for smaller houses and smaller lots, and; other high
end residential developments built next to farms without conflicts.
Councilmember Osborne said he was not in favor of approving this tentative tract map
because the lots are too small for the area; locating high -density residential next to
farms will result in complaints from homeowners about flies, manure smells, and
other farm -related issues.
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to take
up Ordinance No. 549 by title and number only and waive further reading.
Motion passed: ayes 4, noes 1 (Osborne)
City Clerk Maysels read the following title of Ordinance No. 549 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
AMENDING THE ZONING MAP FROM VERY LOW DENSITY RESIDENTIAL TO LOW
DENSITY RESIDENTIAL FOR ASSESSOR'S PARCEL NO. 767-320-039 CASE
NUMBER: ZONE CHANGE 2015-0003 APPLICANT: PRISM REALTY CORPORATION
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to
introduce for first reading Ordinance No. 549.
Motion passed: ayes 4, noes 1 (Osborne)..
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to adopt
Resolution No. 2016-043 as recommended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA
ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND
APPROVING A TENTATIVE TRACT MAP TO SUBDIVIDE A 12.25 ACRE SITE INTO 36
RESIDENTIAL LOTS ON MONROE STREET, BETWEEN AVENUE 54 AND AIRPORT
BOULEVARD. CASE NUMBERS: ENVIRONMENTAL ASSESSMENT 2015-0007
TENTATIVE TRACT MAP 36561 (TTM2015-0008)
APPLICANT: PRISM REALTY CORPORATION
Motion passed: ayes 4, noes 1 (Osborne)
CITY COUNCIL MINUTES 5 OCTOBER 18, 2016
11
3. CONTINUED FROM SEPTEMBER 20, 2016 - INTRODUCE FOR FIRST READING
ORDINANCE NO. 550 AMENDING SEVERAL CHAPTERS OF TITLE 9 OF THE LA
QUINTA MUNICIPAL CODE RELATED TO THE ZONING AND GENERAL PLAN
TEXT CONSISTENCY AND MAKE A FINDING OF EXEMPTION PURSUANT TO
SECTION 15061 (B)(3) UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
Planning Manager Perez presented the staff report, which is on file at the Clerk's
Office.
Councilmembers discussed the adjustment to 65 dB to be consistent with the General
Plan; the low number of noise complaints; the increase in allowable density only in the
mixed -use zone; the absence of any sections addressing food trucks, and;
confirmation that there are no changes regarding agriculture.
City Attorney Ihrke recommended two amendments to the Ordinance: (1) In Exhibit
"A" to the Ordinance, keep Section 9.20.050 (A) and (B) relating to medical marijuana
dispensary ban because other sections of the Code (specifically Section 5.90)
reference this section and are being considered as part of the medical cannabis
delivery ad hoc committee, and (2) simplify the text in the Ordinance itself by
rewriting Section 1 to read, "Title 9 shall be amended as written in Exhibit A attached
hereto," deleting Sections 2 through 23, and renumbering the remaining sections from
Section 24 until the end of the ordinance, to be renumbered Section 2 through 7.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 7:01 P.M.
PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 7:01 P.M.
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to make
a finding, included in Ordinance No. 550, that adopting this ordinance is exempt under
the California Environmental Quality Act pursuant to Section 15061 (B)(3) Review of
Exemptions - General Rule. Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to take
up Ordinance No. 550, including the amendments suggested by the City Attorney
above, by title and number only and waive further reading. Motion passed
unanimously.
City Clerk Maysels read the following title of Ordinance No. 549 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
AMENDING THE ZONING MAP FROM VERY LOW DENSITY RESIDENTIAL TO LOW
DENSITY RESIDENTIAL FOR ASSESSOR'S PARCEL NO. 767-320-039 CASE
NUMBER: ZONE CHANGE 2015-0003 APPLICANT: PRISM REALTY CORPORATION
CITY COUNCIL MINUTES 6 OCTOBER 18, 2016
12
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to take
up Ordinance No. 550, as amended, by title and number only and waive further
reading. Motion passed unanimously.
City Clerk Maysels read the following title of Ordinance No. 550 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
AMENDING SEVERAL CHAPTERS OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE
RELATED TO ZONING AND GENERAL PLAN TEXT CONSISTENCY
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to
introduce for first reading Ordinance No. 550 as amended. Motion passed
unanimously.
DEPARTMENT REPORTS
All reports are on file in the City Clerk's Office.
MAYOR'S AND COUNCIL MEMBER'S ITEMS
Councilmember Radi and Mayor Evans provided insights on the memorial service they
attended for the two slain Palm Springs police officers, Lesley Zerebny and Jose Vega,
and their views on the families, the speakers, the value of law enforcement officers,
and the work to be done to remedy the negative narrative about police officers.
Mayor Evans announced several events, including the two SilverRock project
presentations by Mr. Green and the Brew in LQ Craft Beer Festival on October 22nd from
noon to 5 p.m. at SilverRock. She also reported that tons of positive comments were
received about the two Desert Trip concert weekends, and local restaurants realized
lots of additional business from concert goers.
REPORTS AND INFORMATIONAL
La Quinta's representative for 2016, Councilmember Franklin reported on her
participation in the following organizations' meetings:
• CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE
• DESERT SANDS SCHOOL DISTRICT COMMITTEE
La Quinta's representative for 2016, Councilmember Osborne reported on his
participation in the following organizations' meetings:
• DESERT SANDS SCHOOL DISTRICT COMMITTEE
• ECONOMIC DEVELOPMENT SUBCOMMITTEE
La Quinta's representative for 2016, Councilmember Radi reported on his participation
in the following organizations' meetings:
• RIVERSIDE COUNTY TRANSPORTATION COMMISSION
• ECONOMIC DEVELOPMENT SUBCOMMITTEE
CITY COUNCIL MINUTES 7 OCTOBER 18, 2016
13
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(d)(1). ALVERIZ ET AL. V. CITY OF LA
QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161;
BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR
COURT CASE NO. PSC 1505200
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED
INTO CLOSED SESSION AT 7:27 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL
MEETING AT 7:46 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTIONS) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in closed session that require
reporting pursuant to Government Code section 54957.1 (Brown Act).
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Franklin/Pena to adjourn at 7:47 p.m. Motion passed unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 8 OCTOBER 18, 2016
14
CONSENT CALENDAR ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING* November 1, 2016
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 549 ON SECOND READING AMENDING THE ZONING
MAP FROM VERY LOW DENSITY RESIDENTIAL TO LOW DENSITY RESIDENTIAL FOR
ASSESSOR'S PARCEL NO. 767-320-039
RECOMMENDATION
Adopt Ordinance No. 549 on second reading.
EXECUTIVE SUMMARY
• On October 18, 2016 Council introduced Ordinance No. 549 on first reading
amending the zoning map from very low density residential to low density
residential for assessor's parcel no. 767-320-039.
• The proposal subdivides a 12.25-acre site into 36 single-family residential lots.
• The requested zone change facilitates project density of 2.9 units per acre, which is
consistent with the General Plan.
• The proposal, as conditioned, would comply with applicable General Plan goals,
policies, and programs, as well as zoning and development standards.
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
The General Plan land use designation is Low Density Residential. The project site is zoned
Very Low Density Residential and is within an Equestrian Overlay district, which permits
equestrian -related accessory uses.
The applicant is requesting a Zone Change to Low Density Residential to accommodate a
density of 2.9 units per acre. The Low Density Residential zone allows a residential density
of 2-4 units per acre. The Equestrian Overlay will remain.
ALTERNATIVE
As Council approved this ordinance at first reading, staff does not recommend an
alternative.
Prepared by: Pam Nieto, Deputy City Clerk
Approved by: Susan Maysels, City Clerk
15
16
ORDINANCE NO.549
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, AMENDING THE ZONING MAP
FROM VERY LOW DENSITY RESIDENTIAL TO LOW DENSITY
RESIDENTIAL FOR ASSESSOR'S PARCEL NO. 767-320-039
CASE NUMBER: ZONE CHANGE 2015-0003
APPLICANT: PRISM REALTY CORPORATION
WHEREAS, the City Council of the City of La Quinta, California did, on the 181h
day of October, 2016, hold a duly noticed Public Hearing to consider a request by Prism
Realty Corporation to change a zone from Very Low Density Residential to Low Density
Residential on 12.25 acres generally located on Monroe Street, between Avenue 54
and Airport Boulevard, more particularly described as:
APN: 767-320-039
WHEREAS, the Planning Commission of the City of La Quinta, California did, on
the 13th day of September, 2016, hold a duly noticed Public Hearing to consider this
request; and,
WHEREAS, the Design and Development Department published a public hearing
notice in The Desert Sun newspaper on October 7, 2016 as prescribed by the Municipal
Code. Public hearing notices were also mailed to all property owners within 500 feet
of the site; and,
WHEREAS, subsequent to said Public Hearing, the Planning Commission of the
City of La Quinta did adopt Planning Commission Resolution 2016-0013 to
recommend to the City Council adoption of said Zone Change; and,
WHEREAS, said Zone Change has complied with the requirements of "The Rules
to Implement the California Environmental Quality Act of 1970" as amended
(Resolution 83-63), in that the Design and Development Director has conducted an
Initial Study (Environmental Assessment 2015-0007) and has determined that the
project will not have a significant adverse impact on the environment, and is
recommending that a Negative Declaration of environmental impact be certified; and,
WHEREAS, at said Public Hearing, upon hearing and considering all testimony
and arguments, if any, of all interested persons desiring to be heard, said City Council
did make the following mandatory findings to approve said Zone Change:
17
City Council Ordinance 2016-549
Zone Change 2015-0003
Applicant: Prism Realty Corporation
Owner: Prism -Birch Associates, LLC
Adopted: November 1, 2016
Page 2 of 4
1. Consistency with General Plan
The Zone Change is consistent with the goals, objectives and policies of
the General Plan. The project is consistent with the General Plan land
use designation of Low Density Residential, and the Zone Change will
bring the Zoning Map into consistency with the General Plan.
2. Public Welfare
Approval of the Zone Change will not create conditions materially
detrimental to the public health, safety and general welfare. The
proposal results in the development of 36 residential lots within the Low
Density Residential Zone, consistent with the planned use under the
General Plan.
3. Land Use Compatibility
The proposal incorporates a land use that is compatible with zoning on
adjacent properties. The proposal includes single-family homes adjacent
to existing single-family residential communities.
4. Property Suitability
The new zoning designation is suitable and appropriate for the subject
property, in that it will allow single-family residential homes in an area
surrounded by existing similar uses.
5. Change in Circumstances
Approval of the zone change is warranted because the situation and the
general conditions of the property have substantially changed since the
existing zoning was imposed. The site was formerly used as an
equestrian facility. As the surrounding areas developed into residential
uses, the equestrian facility has become inessential. Furthermore, the
City's last General Plan Update changed the land use designation of the
site from Very Low to Low Density Residential, which created the ability
to develop at a higher density (2 - 4 units/acre).
18
City Council Ordinance 2016-549
Zone Change 2015-0003
Applicant: Prism Realty Corporation
Owner: Prism -Birch Associates, LLC
Adopted: November 1, 2016
Page 3 of 4
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
SECTION 1. That the above recitations are true and constitute the findings of the City
Council in this case.
SECTION 2. That the City Council will adopt Environmental Assessment 2015-0007,
which includes a Negative Declaration, for the reasons set forth in this
Ordinance and as stated in the Environmental Assessment Checklist,
attached and on file in the Design and Development Department.
SECTION 3. That the City Council does hereby approve Zone Change 2015-0003, as
set forth in attached Exhibit "A," for the reasons set forth in this
Ordinance.
SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its
adoption.
SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause
it to be posted in at least three public places designated by resolution of
the City Council, shall certify to the adoption and posting of this
Ordinance, and shall cause this Ordinance and its certification, together
with proof of posting to be entered into the Book of Ordinances of the
City of La Quinta.
PASSED, APPROVED, and ADOPTED at a regular meeting of the City of La
Quinta City Council, held on this the 1st day of November, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
19
City Council Ordinance 2016-549
Zone Change 2015-0003
Applicant: Prism Realty Corporation
Owner: Prism -Birch Associates, LLC
Adopted: November 1, 2016
Page 4 of 4
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
20
I
WEST EXISTING
ZONING: RL =
EQUESTRIAN
OVERLAY
GRIFFIN RANCH
ZONE CHANGE EXHIBIT fiorTENTATIVE TRACT MAP NO. 36561
EXHIBIT A
NORTH EXISTING ZONING: RVL + EQUESTRIAN OVERLAY
PROPOSED GRIFFIN RANCH CASITAS PROJECT
I
i
1
SINGLE FAMILY RESIDENCE (EXISTING)
1
1561
JNING: RVL with EQUESTRIAN OVERLAY
PROPOSED ZONING: RL LOW DENSITY RESIDENTIAL with EQUESTRIAN OVERLAY
LA QUINTA EST- ES (EXISTING)
SOUTH E ISTING ZONING: 'IRVL with EQUEST IAN OVERLAY
r
r ,
r-
r
r
s r
-------
r
-------------
r
----------------
PROJECT
VICINITY MAP
NOT TO SCALE
GRAPHIC SCALE
(�—E
S
PREPARED BY:
P PBLA ENOINEERINO, INC.
Pl�minp • lnpn��nnp • Surv�Ybq
B L 4790 IRVINE BLVD.. STE 105-262
IRVINE, CALIF. 92620
ii (888) 714-9642.(714)389-9191 FAX
21
22
City of La Q u i n to CONSENT CALENDAR ITEM NO.3
CITY COUNCIL MEETING: November 01, 2016
STAFF REPORT
AGENDA TITLE APPROVE DEMAND REGISTERS DATED OCTOBER 14 AND OCTOBER 21, 2016
RECOMMENDATION
Approve demand registers dated October 14 and October 21, 2016
EXECUTIVE SUMMARY - None
FISCAL IMPACT
Demand of Cash:
City $ 2,770,899.47
Successor Agency of RDA $ 9,836.00
Housing Authority $ 4,031.25
Housing Authority Commission $ -
$ 2,784,766.72
BACKGROUND/ANALYSIS
Between Council meetings, routine bills and payroll must be paid. Attachment 1 details
the weekly demand registers for October 14 and October 21, 2016.
Warrants Issued:
112667-112748
112749-112828
Voids
Wire Transfers
P/R Ck #37131-37133 & Direct Dep.
Payroll Tax Transfers
$
266,413.02
$
2,159,387.43
$
(1,550.00)
$
184,078.32
$
170,658.76
$
5,779.19
$
2,784,766.72
In the amounts listed above, two checks were voided. Check No. 112121 was voided
because the class that the Inspector was scheduled to attend was full. The class will be
rescheduled at a later time. Check No.112399 was voided because the invoice was already
paid at an earlier date. Neither check was reissued.
23
The most significant expenditures on the demand registers listed above are as follows:
Vendor
Account Name
Amount
Purpose
Greater Palm Springs CVB
PSDRCVB
$
47,750.00
Quarterly Advertising
Service
Rutan & Tucker
Attorney
$
59,006.09
Legal Services
Urban Habitat Environmental Construction
$
153,155.72
Madison St. Medians
Landscape
Landscape Conversion
Riverside County Sheriff
Various
$
1,678,700.79
July -August
Police Service
Wire Transfers: Four wire transfers totaled $184,078.32 of this amount, $146,763.36 was
to Landmark Golf Management, and $35,634.14 was to CalPERS. (See Attachment 2 for a
full listing).
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Karla Campos, Finance Director
Attachment: 1. Demand Registers
2. Wire Transfers
24
5 ip r'
Vendor Name
City of La Quinta, CA
Fund: 101-GENERAL FUND
ANGELINA CORDOVA
ANIMAL SAMARITANS SPCA
ARK CONNECTS LLC
ASSISTANCE LEAGUE OF
AUDIOVISUAL MEETING PR
CANDACE VERMILLION
CHAMBER, THE
COACHELLA VALLEY CONSER
COACHELLA VALLEY CONSER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
CONSERVE LANDCARE
DESERT ELECTRIC SUPPLY
DIANE'S
DUNN-EDWARDS CORPORAT
EVE LINA TORRES
FRIENDS OF THE DESERT MO
FRONTIER COMMUNICATION
FRONTIER COMMUNICATION
FRONTIER COMMUNICATION
GAS COMPANY, THE
HARC, INC.
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
HOME DEPOT CREDIT SERVIC
JNS MEDIA SPECIALISTS
JONASSON, TIM
JOSHUA VAN GORP
JOSHUA VAN GORP
KHATAMI, STEPHANIE
LA QUINTA FARMS LLC
LA QUINTA RESORT LEASING
LANA SMOLEY
LOCK SHOP INC, THE
Payment Number
112669
112670
112671
112672
112673
112677
112679
112681
112681
112682
112682
112682
112682
112682
112682
112683
112685
112686
112687
112688
112689
112690
112690
112690
112692
112693
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112694
112699
112700
112701
112701
112702
112705
112706
112707
112708
Description (Payable)
10/04/16- CLASS REFUND
10/11/16- COMMUNITY SER
10/03/16- VIDEO FOR CITY
10/11/16- COMMUNITY SER
09/29/16- AUDIO VISUAL VE
10/04/16- PERMIT FEES REF
11/16- GEM ADVERTISING
10/16- MITIGATION FEE MSH
10/16- MITIGATION FEE MSH
10/04/16- WATER SERVICE
10/04/16- WATER SERVICE
10/04/16- WATER SERVICE
10/04/16- WATER SERVICE
10/04/16- WATER SERVICE
10/04/16- WATER SERVICE
10/16- PARKS LANDSCASPE
09/22/16- CH LIGHTBULBS
09/30/16- REFUND OVERPAY
09/27/16- CITY HALL PAINT
10/10/16- DEPOSIT REFUND
10/11/16- COMMUNITY SER
10/01-10/31/16- LQ PARK PH
09/25/16- SPORTS COMPLEX
10/04-11/03/16- DSL SVC
09/30/16- FS 93 GAS
10/11/16- COMMUNITY SER
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
09/28/16- HOME DEPOT
10/05/16- ART ON MAIN MA
10/11/16-APWA REIMB
07/29/16- TRAFFIC EQUIPME
07/29/16- TRAFFIC EQUIPME
09/15/16- TRAVEL REIMB
10/05/16- SRR PM10
09/26/16- REFUND OVERPAY
10/03/16- RENTAL REFUND
10/03/16- LQ PARK LOCK REP
ATTACHMENT 1
Demand Register
Packet: APPKT00875 _ DA 10/14/16
Account Name Account Number
Leisure Enrichment
Contingency
Marketing & Tourism Promo
Contingency
Special Events
Temporary Use Permit
Marketing & Tourism Promo
MSHCP Mitigation Fee
CVMSHCP Admin Fee
Utilities - Water
Utilities - Water -Fritz Burns
Utilities- Water -Pioneer Par
Water- Inside
Utilities - Water -Fritz Burns
Utilities - Water
Technical
Repair & Maintenance
Cash Over/Short
Repair & Maintenance
Miscellaneous Deposits
Contingency
LQ Park Building
Phone - Sports Complex
Utilities -Telephone
Utilities - Gas
Contingency
Fire Station
Fire Station
Operating Supplies
Supplies -Graffiti
Materials - Irrigation & Light
Materials - Irrigation & Light
Tree Maintenance
Small Tools/Equipment
Small Tools/Equipment
Repair & Maintenance
Repair & Maintenance
Repair & Maintenance
Repair & Maintenance
Repair & Maintenance
Repair & Maintenance
Repair & Maintenance
Repair & Maintenance
Repair & Maintenance
Contingency- Art Event
Travel & Training
Sales Taxes Payable
Special Enforcement Funds
Travel & Training
PM 10 SilverRock
Cash Over/Short
Miscellaneous Deposits
Repair & Maintenance
101-0000-42200
101-3001-60510
101-3007-60461
101-3001-60510
101-3003-60149
101-0000-42439
101-3007-60461
101-0000-20310
101-0000-43631
101-2002-61200
101-3005-61204
101-3005-61207
101-3002-61200
101-3005-61204
101-3008-61200
101-3005-60108
101-3008-60691
101-0000-42300
101-3008-60691
101-0000-22830
101-3001-60510
101-3005-60554
101-3005-61303
101-1007-61300
101-2002-61100
101-3001-60510
101-2002-60670
101-2002-60670
101-3002-60420
101-3005-60423
101-3005-60424
101-3005-60424
101-3005-60557
101-3008-60432
101-3008-60432
101-3008-60691
101-3008-60691
101-3008-60691
101-3008-60691
101-3008-60691
101-3008-60691
101-3008-60691
101-3008-60691
101-3008-60691
101-3001-60512
101-6001-60320
101-0000-20304
101-2001-60175
101-6006-60320
101-7006-60146
101-0000-42300
101-0000-22830
101-3008-60691
Amount
48.25
5,000.00
150.00
5,000.00
2,000.25
1,566.00
2,916.66
7,932.00
-79.32
46.72
47.36
1,207.36
251.10
1,205.06
133.82
28,575.00
52.49
36.00
46.49
50.00
5,000.00
43.08
39.50
168.92
73.90
2,500.00
181.49
675.99
218.58
97.85
322.73
5.32
35.79
35.58
529.45
110.35
58.61
51.56
91.34
884.90
41.37
165.10
20.64
24.72
2,823.00
25.00
-2.19
29.57
8.96
23,750.00
67.00
50.00
95.00
10/24/2016 9:29:24 AM
25
Page 1 of 7
Demand Register
Packet: APPKT00875 - DA 10/14/16
Vendor Name
Payment Number
Description (Payable)
Account Name
Account Number
Amount
LOCK SHOP INC, THE
112708
10/05/16- SPORTS COMPLEX
LQ Park Building
101-3005-60554
16.09
LQHS BANDS OF LA QUINTA
112709
10/11/16- COMMUNITY SER
Contingency
101-3001-60510
5,000.00
MC CALLUM THEATRE
112712
10/11/16- COMMUNITY SER
Contingency
101-3001-60510
5,000.00
MCDOWELLAWARDS
112713
10/05/16- NAME BADGE & D
Office Supplies
101-6001-60400
37.80
MCKINNEY,BRYAN
112714
10/11/16- APWA REIMB
Travel & Training
101-7002-60320
25.00
MILLER, IKUKO
112715
10/06/16- CLASS REFUND
Leisure Enrichment
101-0000-42200
27.50
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Consultants
101-7006-60104
1,015.00
OUTERWALL, INC.
112719
09/27/16- REFUND OVERPAY
Cash Over/Short
101-0000-42300
19.00
PENA, JOHN
112720
07/11/16- TRAVEL REIMB
Travel & Training
101-1001-60320
98.28
PLUG & PAY TECHNOLOGIES 1
112721
10/03/16- WC CREDIT CARD
Credit Card Fees
101-3003-60122
20.85
RICHARD OLSSON
112723
10/04/16- CLASS REFUND
Leisure Enrichment
101-0000-42200
55.00
RIVERSIDE CO. SHERIFF EXPL
112724
10/11/16- COMMUNITY SER
Contingency
101-3001-60510
5,000.00
SCMAF
112727
09/01/16- QTRLY INSTRUCTO
Instructors
101-3002-60107
395.50
SHRED -IT USA - SAN BERNAD
112728
09/30/16- LQPD SHREDDING
I.C. Police Volunteers
101-2001-60109
17.95
TECHNOGYM USA CORP
112731
10/04/16- WC TECH NOGYM
Membership Dues
101-3002-60351
4,945.72
TOP OF THE LINE SIGNS
112733
05/17/16- POLICE BICYCLES
Special Enforcement Funds
101-2001-60175
93.20
TOTALFUNDS BY HASLER
112735
09/18/16- CITY POSTAGE
Postage
101-1007-60470
60.93
VALLEY GUINTE INC.
112739
09/29/16- REFUND OVERPAY
Cash Over/Short
101-0000-42300
50.00
VERIZON WIRELESS
112740
08/14-09/13/16- WIRELESS S
Mobile/Cell Phones
101-1007-61301
1,863.15
VIEVU
112741
09/22/16- POLICE PHONE CLI
Special Enforcement Funds
101-2001-60175
62.00
VINTAGE ASSOCIATES
112742
09/29/16- MEMORIAL TREE
Tree Maintenance
101-3005-60557
69.12
VIVINT SOLAR DEVELOPER, L
112743
09/26/16- PERMIT REFUND
Electrical Permits
101-0000-42403
38.68
WIMMER, ED
112747
09/30/16- TRAVEL REIMB
Travel &Training
101-7006-60320
48.06
WIMMER, ED
112747
09/30/16- TRAVEL REIMB
Travel & Training
101-7006-60320
5.00
WIMMER, ED
112747
10/11/16- APWA REIMB
Travel & Training
101-7006-60320
25.00
Fund 101- GENERAL FUND Total:
118,397.18
Fund: 201- GAS TAX FUND
ALSCO INC
112668
09/30/16- UNIFORM RENTAL
Uniforms
201-7003-60690
94.51
ALSCO INC
112668
10/07/16- UNIFORM RENTAL
Uniforms
201-7003-60690
94.51
AUTOZONE
112674
10/04/16- DEX COOLANT
Materials
201-7003-60431
16.98
BEST SIGNS INC
112675
09/30/16- SIGNS
Signs
201-7003-60429
435.32
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Asphalt
201-7003-60430
910.56
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Materials
201-7003-60431
15.09
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Materials
201-7003-60431
12.07
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Materials
201-7003-60431
30.18
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Small Tools/Equipment
201-7003-60432
18.36
MOWERS PLUS INC
112716
09/21/16- EQAIR FILTER
Materials
201-7003-60431
7.55
MOWERS PLUS INC
112716
09/23/16- EQCHAIN LOOPS
Materials
201-7003-60431
115.31
TOPS'N BARRICADES INC
112734
09/20/16-SIGNS
Signs
201-7003-60429
91.48
TOPS'N BARRICADES INC
112734
09/27/16-SIGNS
Signs
201-7003-60429
227.61
UNDERGROUND SERVICE AL
112738
10/01/16- DIG ALERT 34
Materials
201-7003-60431
51.00
Fund 201- GAS TAX FUND Total:
2,120.53
Fund: 202 - LIBRARY FUND
COACHELLA VALLEY WATER
112682
10/10/16- WATER SERVICE
Water- Inside
202-3006-61200
163.98
CONSERVE LANDCARE
112683
10/16- PARKS LANDSCASPE
Landscape Contract
202-3004-60112
1,575.00
CONSERVE LANDCARE
112683
10/16- PARKS LANDSCASPE
Technical
202-3006-60108
1,115.00
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Repair & Maintenance
202-3006-60691
10.52
LOCK SHOP INC, THE
112708
09/29/16- LIBRARY DOOR RE
Repair & Maintenance
202-3004-60691
205.03
XPRESS GRAPHICS
112748
10/09/16- MUSEUM RACK C
Printing
202-3006-60410
205.31
Fund 202 - LIBRARY FUND Total:
3,274.84
Fund: 215 - LIGHTING & LANDSCAPING
FUND
COACHELLA VALLEY WATER
112682
10/04/16- WATER SERVICE
Utilities - Water- Medians
215-7004-61211
25,825.43
CONSERVE LANDCARE
112683
10/16- PARKS LANDSCASPE
Technical
215-7004-60189
7,665.00
DESERT ELECTRIC SUPPLY
112685
10/04/16- ELECTRICAL SUPP
Materials
215-7004-60431
226.68
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Supplies -Graffiti
215-7004-60423
30.36
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Supplies -Graffiti
215-7004-60423
59.88
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Materials
215-7004-60431
20.40
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Materials
215-7004-60431
73.25
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Materials
215-7004-60431
4.58
10/24/2016 9:29:24 AM Page 2 of 7
26
Demand Register
Packet: APPKT00875 - DA 10/14/16
Vendor Name
Payment Number
Description (Payable)
Account Name
Account Number
Amougt
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Materials
215-7004-60431
-11.85
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Small Tools/Equipment
215-7004-60432
14.01
HORIZON LIGHTING
112696
10/04/16- LANDSCAPE LIGHT
Consultants
215-7004-60104
6,100.00
IMPERIAL IRRIGATION DIST
112697
10/04/16- ELECTRICITY SERV
Utilities - Electric - Signals
215-7004-61116
300.65
IMPERIAL IRRIGATION DIST
112697
10/04/16- ELECTRICITY SERV
Utilities - Electric - Medians
215-7004-61117
105.48
IMPERIAL IRRIGATION DIST
112697
10/10/16- ELECTRICITY SERV
Utilities - Electric- Signals
215-7004-61116
305.21
IMPERIAL IRRIGATION DIST
112697
10/10/16- ELECTRICITY SERV
Utilities - Electric - Medians
215-7004-61117
51.02
KRIBBS, BRUCE
112704
10/05/16- ELECTRICAL CTRL
Materials
215-7004-60431
525.00
SOUTHWEST BOULDER & ST
112729
09/30/16- GRANITE MATERI
Materials
215-7004-60431
948.28
VINTAGE ASSOCIATES
112742
10/06/16- LANDSCAPE PLAN
Materials
215-7004-60431
61.40
WALTERS WHOLESALE ELECT
112745
09/30/16- FREIGHT FEE
Materials
215-7004-60431
57.49
WALTERS WHOLESALE ELECT
112745
09/30/16- FREIGHT FEE
Materials
215-7004-60431
13.36
WILLDANFINANCIAL SERVIC
112746
10/16-12/16- L & L ADMIN
Administration
215-7004-60102
3,694.97
Fund 215 - LIGHTING & LANDSCAPING FUND Total:
46,070.60
Fund: 218 - CV VIOLENT CRIME TASK FORCE
KIRK, THOMAS
112703
09/29/16- CGIA CONF REIMB
Travel & Training
218-0000-60320
80.00
LUNA, ALFREDO
112710
09/29/16- CGIA CONF REIMB
Travel & Training
218-0000-60320
80.00
MATOS, MARIANO
112711
10/07/16- CGIA CONF REIMB
Travel & Training
218-0000-60320
80.00
NEXTEL GANG TASK FORCE
112718
08/12-09/11/16- CELLPHON
Utilities - Telephone
218-0000-61300
35.77
TAPP, MICHAEL
112730
09/29/16- CGIA CONF REIMB
Travel & Training
218-0000-60320
80.00
TAPP, MICHAEL
112730
09/29/16- CGIA CONF HOTEL
Travel & Training
218-0000-60320
1,083.12
TAPP, MICHAEL
112730
09/27/16- EXPENSE VOUCHE
Operating Expenses
218-0000-60420
200.00
Fund 218 - CV VIOLENT CRIME TASK FORCE Total:
1,638.89
Fund: 224 - TUMF
COACH ELLA VALLEY ASSOC 0
112680
10/16- TUMF FEE
TUMF Payable to CVAG
224-0000-20320
22,049.28
Fund 224 - TUMF Total:
22,049.28
Fund: 241- HOUSING AUTHORITY
CAHA, BECKY
112676
09/30/16- HA CONSULTANT
Professional Services
241-9101-60103
4,031.25
Fund 241- HOUSING AUTHORITY Total:
4,031.25
Fund: 401- CAPITAL IMPROVEMENT
PROGRAMS
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
1,620.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
145.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
1,015.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
1,032.50
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
725.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
1,305.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
1,015.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
870.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
2,080.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
6,060.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
2,702.50
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
515.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
3,062.50
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
2,287.95
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
387.50
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
387.50
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
145.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Professional Services
401-0000-60103
2,085.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Design
401-0000-60185
145.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Design
401-0000-60185
145.00
NAI CONSULTING INC
112717
09/16- PROFESSIONAL SERVI
Design
401-0000-60185
145.00
VOLZ DESIGN, DAVID
112744
09/23/16- DESIGN SERVICES
Design
401-0000-60185
22,951.71
Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total:
50,827.16
Fund: 501- EQUIPMENT REPLACEMENT
FUELMAN
112691
10/03/16- VEHICLE FUEL
Fuel & Oil
501-0000-60674
1,105.41
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
172.61
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
290.91
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
130.55
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
240.99
10/24/2016 9:29:24 AM
27
Page 3 of 7
Demand Register
Packet: APPKT00875 - DA
10/14/16
Vendor Name ,
Payment Number
Description (Payable)
Account Name
Account Number
Amount
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
39.95
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
114.37
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
327.38
HOME DEPOT CREDIT SERVIC
112694
09/28/16- HOME DEPOT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
-293.14
RAN AUTO DETAIL
112722
10/02/16- VEHICLE CAR WAS
Car Washes
501-0000-60148
577.00
TOWER ENERGY GROUP
112736
10/01/16- UNLEAD/DIESEL F
Fuel & Oil
501-0000-60674
1,254.21
Fund 501- EQUIPMENT REPLACEMENT Total:
3,960.24
Fund: 502 - INFORMATION TECHNOLOGY
12MILESOUT.COM
112667
10/01/16- COUNCIL MTG VI
Consultants
502-0000-60104
800.00
CANON FINANCIAL SERVICES
112678
10/16- CONTRACT CHARGES
Copiers
502-0000-60662
460.08
CANON FINANCIAL SERVICES
112678
10/16- CONTRACT CHARGES
Copiers
502-0000-60662
293.54
CANON FINANCIAL SERVICES
112678
10/16- CONTRACT CHARGES
Copiers
502-0000-60662
1,572.94
DESERT C A M INC
112684
10/04/16- COUNCIL MTG VI
Consultants
502-0000-60104
70.00
FRONTIER COMMUNICATION
112690
09/25-10/24/16- INTERNET S
Technical
502-0000-60108
79.99
TELEPACIFIC COMMUNICATI
112732
09/23/16- PHONE LINES
Cell/Mobile Phones
502-0000-61301
3,309.57
TYLER TECHNOLOGIES
112737
10/01/16- ANN'L MAINT
Technical
502-0000-60108
294.03
Fund 502 - INFORMATION TECHNOLOGY Total:
6,880.15
Fund: 601- SILVERROCK RESORT
JF MANUFACTURING, INC.
112698
09/14/16- SRR GOLF TRASH
Repair & Maintenance
601-0000-60660
2,687.90
ROTO ROOTER PLUMBERS IN
112725
09/26/16- SRR STORM DRAI
Repair & Maintenance
601-0000-60660
3,600.00
SAM'S FENCE COMPANY
112726
09/22/16- AVE 54 GATE REPA
Repair & Maintenance
601-0000-60660
875.00
Fund 601 - SILVERROCK RESORT Total:
7,162.90
Grand Total: 266,413.02
10/24/2016 9:29:24 AM Page 4 of 7
28
Demand Register
Packet: APPKT00875 - DA 10/14/16
Fund Summary
Fund
101-GENERAL FUND
201- GAS TAX FUND
202 - LIBRARY FUND
215 - LIGHTING & LANDSCAPING FUND
218 - CV VIOLENT CRIME TASK FORCE
224 - TUMF
241- HOUSING AUTHORITY
401- CAPITAL IMPROVEMENT PROGRAMS
501- EQUIPMENT REPLACEMENT
502 - INFORMATION TECHNOLOGY
601- SILVERROCK RESORT
Account Number
101-0000-20304
101-0000-20310
101-0000-22830
101-0000-42200
101-0000-42300
101-0000-42403
101-0000-42439
101-0000-43631
101-1001-60320
101-1007-60470
101-1007-61300
101-1007-61301
101-2001-60109
101-2001-60175
101-2002-60670
101-2002-61100
101-2002-61200
101-3001-60510
101-3001-60512
101-3002-60107
101-3002-60351
101-3002-60420
101-3002-61200
101-3003-60122
101-3003-60149
101-3005-60108
101-3005-60423
101-3005-60424
101-3005-60554
101-3005-60557
101-3005-61204
101-3005-61207
101-3005-61303
101-3007-60461
101-3008-60432
101-3008-60691
101-3008-61200
101-6001-60320
101-6001-60400
101-6006-60320
101-7002-60320
101-7006-60104
101-7006-60146
101-7006-60320
Grand Total:
Account Summary
Account Name
Sales Taxes Payable
MSHCP Mitigation Fee
Miscellaneous Deposits
Leisure Enrichment
Cash Over/Short
Electrical Permits
Temporary Use Permit
CVMSHCP Admin Fee
Travel & Training
Postage
Utilities - Telephone
Mobile/Cell Phones
LQ Police Volunteers
Special Enforcement Fun
Fire Station
Utilities - Gas
Utilities - Water
Contingency
Contingency - Art Event
Instructors
Membership Dues
Operating Supplies
Water - Inside
Credit Card Fees
Special Events
Technical
Supplies -Graffiti
Materials - Irrigation & L
LQ Park Building
Tree Maintenance
Utilities - Water -Fritz Bu
Utilities - Water -Pioneer
Phone - Sports Complex
Marketing & Tourism Pr
Small Tools/Equipment
Repair & Maintenance
Utilities - Water
Travel & Training
Office Supplies
Travel & Training
Travel & Training
Consultants
PM 10 SilverRock
Travel & Training
Expense Amount
118,397.18
2,120.53
3,274.84
46,070.60
1,638.89
22,049.28
4,031.25
50,827.16
3,960.24
6,880.15
7,162.90
266,413.02
Expense Amount
-2.19
7,932.00
100.00
130.75
172.00
38.68
1,566.00
-79.32
98.28
60.93
168.92
1,863.15
17.95
184.77
857.48
73.90
46.72
32,500.00
2,823.00
395.50
4,945.72
218.58
251.10
20.85
2,000.25
28,575.00
97.85
328.05
59.17
104.91
1,252.42
1,207.36
39.50
3,066.66
565.03
1,642.57
133.82
25.00
37.80
8.96
25.00
1,015.00
23,750.00
78.06
10/24/2016 9:29:24 AM Page 5 of 7
29
Demand Register
Packet: APPKT00875 - DA 10/14/16
Account Number
201-7003-60429
201-7003-60430
201-7003-60431
201-7003-60432
201-7003-60690
202-3004-60112
202-3004-60691
202-3006-60108
202-3006-60410
202-3006-60691
202-3006-61200
215-7004-60102
215-7004-60104
215-7004-60189
215-7004-60423
215-7004-60431
215-7004-60432
215-7004-61116
215-7004-61117
215-7004-61211
218-0000-60320
218-0000-60420
218-0000-61300
224-0000-20320
241-9101-60103
401-0000-60103
401-0000-60185
501-0000-60148
501-0000-60674
501-0000-71103
502-0000-60104
502-0000-60108
502-0000-60662
502-0000-61301
601-0000-60660
Project Account Key
**None**
091002D
091004P
111205P
141501P
141512P
151601P
151602D
151602P
151604P
151606P
151609P
151611P
151612P
1617ADAD
1617PMPP
1617STID
201601P
201602P
Account Summary
Account Name
Signs
Asphalt
Materials
Small Tools/Equipment
Uniforms
Landscape Contract
Repair & Maintenance
Technical
Printing
Repair & Maintenance
Water- Inside
Administration
Consultants
Technical
Supplies -Graffiti
Materials
Small Tools/Equipment
Utilities - Electric - Signal
Utilities - Electric - Medi
Utilities - Water - Media
Travel & Training
Operating Expenses
Utilities - Telephone
TUMF Payable to CVAG
Professional Services
Professional Services
Design
Car Washes
Fuel & Oil
Cvc Ctr Bldg Repl/Repair
Consultants
Technical
Copiers
Cell/Mobile Phones
Repair & Maintenance
Grand Total:
Project Account Summary
Expense Amount
754.41
910.56
248.18
18.36
189.02
1,575.00
205.03
1,115.00
205.31
10.52
163.98
3,694.97
6,100.00
7,665.00
90.24
1,918.59
14.01
605.86
156.50
25,825.43
1,403.12
200.00
35.77
22,049.28
4,031.25
27,440.45
23,386.71
577.00
2,359.62
1,023.62
870.00
374.02
2,326.56
3,309.57
7,162.90
266,413.02
Expense Amount
215,585.86
145.00
3,062.50
2,287.95
1,015.00
515.00
145.00
22,951.71
2,085.00
387.50
387.50
145.00
1,032.50
1,740.00
145.00
2,702.50
145.00
1,620.00
2,080.00
10/24/2016 9:29:24 AM
Page 6 of 7
30
Demand Register
Packet: APPKT00875 - DA 10/14/16
Project Account Key
201603P
201604P
201606P
Project Account Summary
Grand Total:
Expense Amount
6,060.00
870.00
1,305.00
266,413.02
10/24/2016 9:29:24 AM Page 7 of 7
31
.Uot �
Vendor Name
City of La Quinta, CA
Fund: 101-GENERAL FUND
ACCOUNTEMPS
ACCOUNTEMPS
AMERICAN FORENSIC NURSE
AMSPROTECTME.COM
AMSPROTECTME.COM
AMSPROTECTME.COM
AMSPROTECTME.COM
AMSPROTECTME.COM
AMSPROTECTME.COM
AMSPROTECTME.COM
AMSPROTECTME.COM
ARK CONNECTS LLC
BMI
CADENCE COMMUNICATION
CALIFORNIA BUILDING OFFIC
CALIFORNIA BUILDING OFFIC
CALIPERS LONG-TERM CARE
CHAMBER, THE
CLASSIC AUTO TRANSPORT
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
DEPARTMENT OF ANIMAL SE
DESERT SANDS UNIFIED SCH
DESERT SUN, THE
DESERT SUN, THE
ESCATEL-CARRELLO, ELIZABE
FEDEX
FRANCHISE TAX BOARD
FRANKLIN, KRISTY
FRONTIER COMMUNICATION
FUSON,JACOB
GRAINGER
GRAPHTEK INTERACTIVE
GREATER PALM SPRINGS CVB
HEIN, SHERI
HENSON CONSULTING GROU
HENSON CONSULTING GROU
IRC INC
JNS MEDIA SPECIALISTS
KEPLER, KRISTOFFER
KLEIN, SANDRA
MARTINEZ, ANDREA
MEEDS, WAYNE
MISELL, STACY
MR ROOTER PLUMBING
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
Payment Number
112750
112750
112752
112753
112753
112753
112753
112753
112753
112753
112753
112754
112755
112756
112757
112757
112759
112761
112762
112763
112763
112763
112763
112763
112763
112763
112765
112766
112767
112767
112768
112769
112770
112771
112772
112773
112775
112776
112777
112778
112779
112779
112781
112782
112783
112784
112787
112788
112789
112791
112792
112792
112792
Description (Payable)
09/23/16- TEMP STAFFING
9/30/16- TEMP STAFFING
09/15/16- BLOOD ALCOHOL
SECURITY UPGRADES (NEW F
09/29/16- ALARM MONITOR
09/29/16- ALARM MONITOR
09/29/16- ALARM MONITOR
09/29/16- ALARM MONITOR
09/29/16- ALARM MONITOR
09/29/16- ALARM MONITOR
09/29/16- ALARM MONITOR
10/10/16- DESIGN AD
10/02/16- EVENT MUSIC LIC
10/01/16- S/T VACATION RE
09/20/16- BUILDING OFFICIA
10/14/16- CALBO TRAINING
LONG TERM CARE
11/16- GEM AD
09/08/16- TOWING
10/13/16- WATER SERVICE
10/13/16- WATER SERVICE
10/13/16- WATER SERVICE
10/13/16- WATER SERVICE
10/13/16- WATER SERVICE
10/13/16- WATER SERVICE
10/10/16- WATER SERVICE
07/16- ANIMAL CONTROL SV
10/06/16-YOUTH PROGRAM
10/03/16- SUBSCRIPTION SV
10/04/16-SUBSCRIPTION SV
10/05/16- FITNESS REI M B
10/14/16-OVERNIGHT MAIL
GARNISHMENT
10/18/16- LEAGUE OF CA CIT
10/04-11/03/16- LQPD T1 LI
09/17/16- CERT EXAMINATI
09/30/16-TOILET PARTS
10/16- RETAINER SERVICE
10/01/16-CVB FUNDING QT
10/13/16-INSTRUCTOR PAY
07/16- CONSULTING SERVICE
08/16- CONSULTING SERVICE
09/16- BACKROUND CHECKS
10/16-11/16- MARKETING
10/17/16- INSTRUCTOR PAY
10/13/16- INSTRUCTOR PAY
10/13/16- INSTRUCTOR PAY
10/13/16- INSTRUCTOR PAY
10/13/16- INSTRUCTOR PAY
09/24/16- WC WATER HEATE
09/30/16- BUSINESS CARDS
09/29/16- FILE CABINETS
10/03/16- OFFICE SUPPLIES
Demand Register
Packet: APPKT00885 - DA 10/21/16
Account Name Account Number
Temporary Agency Services
Temporary Agency Services
Blood/Alcohol Testing
Security & Alarm
Security & Alarm
Security & Alarm
Security & Alarm
Security & Alarm
Fire Station
Security & Alarm
Security & Alarm
Marketing & Tourism Promo
Marketing & Tourism Promo
Professional Services
Travel & Training
Travel & Training
LT Care Insurance Pay
Contract Services
Sheriff - Other
Utilities - Water
Utilities - Water - Civic Cente
Utilities- Water -Fritz Burns
Utilities - Water -Seasons Par
Utilities - Water -Community
Utilities - Water
Utilities - Water -Desert Prid
Animal Shelter Contract Sery
Rent Expense
Subscriptions & Publications
Subscriptions & Publications
Fitness Membership Reimbu
Postage
Garnishments Payable
Travel & Training
Utilities - Telephone
Travel & Training
Maint.-Other Equipment
Marketing & Tourism Promo
PSDRCVB
Instructors
Professional Services
Professional Services
Consultants
Marketing & Tourism Promo
Instructors
Instructors
Instructors
Instructors
Instructors
Repair & Maintenance
Office Supplies
Office Supplies
Office Supplies
101-1004-60125
101-1004-60125
101-2001-60174
101-2002-60123
101-3008-60123
101-3008-60123
101-3008-60123
101-3008-60123
101-2002-60670
101-3008-60123
101-3008-60123
101-3007-60461
101-3007-60461
101-6001-60103
101-6006-60320
101-7002-60320
101-0000-20949
101-1002-60103
101-2001-60176
101-2002-61200
101-3005-61202
101-3005-61204
101-3005-61208
101-3005-61209
101-3008-61200
101-3005-61206
101-6004-60197
101-3001-60157
101-6001-60352
101-3002-60352
101-1004-50252
101-1007-60470
101-0000-20985
101-1001-60320
101-2001-61300
101-6003-60320
101-3008-60665
101-3007-60461
101-3007-60151
101-3002-60107
101-1004-60103
101-1004-60103
101-1004-60104
101-3007-60461
101-3002-60107
101-3002-60107
101-3002-60107
101-3002-60107
101-3002-60107
101-3008-60691
101-1002-60400
101-1006-60400
101-1006-60400
Amount
269.10
269.10
240.00
10,360.59
165.00
330.00
165.00
165.00
510.00
255.00
255.00
75.60
336.00
60.45
390.00
195.00
196.05
8,000.00
170.00
967.63
1,360.01
116.47
19.00
132.00
109.67
1,000.24
14,234.14
532.00
45.63
74.05
40.00
41.07
125.00
152.28
281.23
195.00
64.38
10,833.00
47,750.00
111.00
5,337.50
1,675.00
334.50
12,425.72
569.60
105.00
62.40
160.00
114.30
749.80
79.92
77.07
27.53
10/20/2016 7:21:24 PM Page 1 of 7
32
Demand Register Packet: APPKT00885 - DA 10/21/16
Vendor Name
Payment Number
Description (Payable)
Account Name
Account Number
Amount
ONTRAC
112793
10/01/16- OVERNIGHT MAIL
Postage
101-1007-60470
28.58
PACIFIC WEST AIR CONDITIO
112794
10/03/16- HVAC SVC CITY HA
HVAC
101-3008-60667
2,950.00
PACIFIC WEST AIR CONDITIO
112794
10/03/16- HVAC SERVICE
HVAC
101-3008-60667
621.80
PALM DESERT SISTER CITIES
112795
10/19/16- HONORARY LUNC
Travel & Training
101-1001-60320
195.00
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Sheriff - Patrol
101-2001-60161
435,372.21
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Patrol Deputy Overtime
101-2001-60162
9,174.71
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Target Team
101-2001-60163
102,540.80
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Community Services Officer
101-2001-60164
33,722.11
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Gang Task Force
101-2001-60166
7,151.06
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Narcotics Task Force
101-2001-60167
8,026.70
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Motor Officer
101-2001-60169
45,256.20
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Dedicated Sargeant
101-2001-60170
22,033.00
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Dedicated Lieutenant
101-2001-60171
12,004.50
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
Sheriff- Mileage
101-2001-60172
22,352.55
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Sheriff- Patrol
101-2001-60161
612,554.71
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Patrol Deputy Overtime
101-2001-60162
8,650.32
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Target Team
101-2001-60163
133,085.14
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Community Services Officer
101-2001-60164
40,214.09
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Gang Task Force
101-2001-60166
5,837.60
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Narcotics Task Force
101-2001-60167
11,675.20
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Motor Officer
101-2001-60169
78,124.54
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Dedicated Sargeant
101-2001-60170
31,046.50
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Dedicated Lieutenant
101-2001-60171
18,120.00
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
Sheriff- Mileage
101-2001-60172
36,146.56
RIVERSIDE COUNTY SHERIFF
112797
07/24-08/23/16- MOTOR &
Sheriff- Other
101-2001-60176
452.77
RIVERSIDE DEPARTMENT OF
112798
GARNISHMENT
Garnishments Payable
101-0000-20985
200.00
RJT HOMES CODORNIZ
112799
09/O1/16- MSHCP FEE REFU
MSHCP Mitigation Fee
101-0000-20310
2,379.00
ROJAS, MIGUEL ANGEL
112800
10/13/16- INSTRUCTOR PAY
Instructors
101-3002-60107
2,622.04
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Developer Deposits
101-0000-22810
7,437.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Developer Deposits
101-0000-22810
2,226.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
539.50
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
1,944.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
2,214.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
1,128.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
9,500.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
8,356.86
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
2,905.50
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney
101-1003-60153
10,344.50
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney/Litigation
101-1003-60154
516.87
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney/Litigation
101-1003-60154
552.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney/Litigation
101-1003-60154
408.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney/Litigation
101-1003-60154
192.00
RUTAN & TUCKER
112801
08/16- LEGAL FEES
Attorney/Litigation
101-1003-60154
905.86
SALCEDO, KATHLEEN
112802
30/13/16- INSTRUCTOR PAY
Instructors
101-3002-60107
253.40
SANTA YNEZ INVESTMENT G
112803
09/13/16- MSHCP FEE REFU
MSHCP Mitigation Fee
101-0000-20310
508.00
SHIRY, TERESA
112805
10/13/16- INSTRUCTOR PAY
Instructors
101-3002-60107
662.20
SMART & FINAL
112806
09/14/16- EVENT SUPPLIES
Operating Supplies
101-3002-60420
26.27
SNYDER, JANICE
112808
10/18/16- INSTRUCTOR PAY
Instructors
101-3002-60107
260.00
SPEVACEK, FRANK
112810
10/5-10/07/16- TRAVEL REI
Mileage Reimbursement
101-1002-60330
230.32
SUNLINETRANSITAGENCY
112812
09/30/16-SUN BUS PASSES
Due toSunLine
101-0000-20305
3,034.00
SUNLINE TRANSIT AGENCY
112812
09/30/16- SUN BUS PASSES
Miscellaneous Revenue
101-0000-42301
-239.00
TRUE, ARTHUR ALLEN
112816
10/17/16- INSTRUCTOR PAY
Instructors
101-3002-60107
276.50
TRULY NOLEN INC
112817
10/05/16- PEST CONTROL Cl
Pest Control
101-3008-60116
74.00
UNITED WAY OF THE DESERT
112818
CONTRIBUTION
United Way Deductions
101-0000-20981
30.00
UNITED WAY OF THE DESERT
112818
09/22/16- UNITED WAY LUN
Travel & Training
101-1004-60320
35.00
VERIZON WIRELESS
112822
08/26-09/25/16- LQPD WIRE
Mobile/Cell Phones
101-1007-61301
1,140.79
VIELHARBER, KAREN
112823
10/17/16- INSTRUCTOR PAY
Instructors
101-3002-60107
301.88
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Office Supplies
101-1006-60400
-2.56
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel & Training
101-6002-60320
670.00
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel & Training
101-6002-60320
670.00
10/20/2016 7:21:24 PM Page 2 of 7
33
Demand Register
Packet: APPKT00885 - DA 10/21/16
Vendor Name
Payment Number .
Description (Payable)
Account Name
. Account Number
Amount
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel & Training
101-6002-60320
133.52
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel & Training
101-6006-60320
247.96
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel & Training
101-7006-60320
85.00
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel & Training
101-7006-60320
85.00
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel & Training
101-7006-60320
85.00
WELLS FARGO BUSINESS CAR
112825
09/16- WELLS FARGO
Travel &Training
101-7006-60320
245.00
WILLDAN FINANCIAL SERVIC
112826
10/10/16- BOND RATING EM
Professional Services
101-1006-60103
200.00
XPRESS GRAPHICS
112828
10/11/16- POSTAGE CITIZEN
Postage
101-1007-60470
4,642.75
XPRESS GRAPHICS
112828
10/11/16- CITIZENS GUIDE P
Printing
101-1006-60410
3,976.00
Fund 101- GENERAL FUND Total:
1,871,647.24
Fund: 201- GAS TAX FUND
PATTON DOOR & GATE
112796
10/15/16- MAINT YARD GAT
Materials
201-7003-60431
3,100.00
SERVICE WEAR APPAREL
112804
08/29/16- UNIFORMS
Uniforms
201-7003-60690
578.42
SERVICE WEAR APPAREL
112804
30/06/16- CREDIT
Uniforms
201-7003-60690
-12.93
SPARKLETTS
112809
10/07/16- DRINKING WATER
Office Supplies
201-7003-60400
170.45
TOPS'N BARRICADES INC
112815
09/29/16- SIGN
Signs
201-7003-60429
28.40
TOPS'N BARRICADES INC
112815
09/30/16- SIGNS
Signs
201-7003-60429
455.22
TOPS'N BARRICADES INC
112815
10/07/16- TRAFFIC SIGNS
Signs
201-7003-60429
141.74
TOPS'N BARRICADES INC
112815
10/07/16- TRAFFIC SIGNS
Signs
201-7003-60429
131.11
TOPS'N BARRICADES INC
112815
10/07/16- STREET STRIPING
Paint/Legends
201-7003-60433
165.24
TOPS'N BARRICADES INC
112815
10/07/16- STREET STRIPING
Paint/Legends
201-7003-60433
220.32
TOPS'N BARRICADES INC
112815
10/11/16- REFLECTIVE GEAR
Safety Gear
201-7003-60427
29.37
Fund 201- GAS TAX FUND Total:
5,007.34
Fund: 202 - LIBRARY FUND
AMSPROTECTME.COM
112753
09/29/16- ALARM MONITOR
Security & Alarm
202-3004-60123
165.00
AMSPROTECTME.COM
112753
09/29/16- ALARM MONITOR
Security & Alarm
202-3006-60123
165.00
AMSPROTECTME.COM
112753
09/29/16- ALARM MONITOR
Security & Alarm
202-3004-60123
255.00
AMSPROTECTME.COM
112753
09/29/16- ALARM MONITOR
Security & Alarm
202-3006-60123
255.00
CARMEL MOUNTAIN CABINE
112760
09/23/16- LIBRARY RE-UPHO
Furniture
202-3004-71020
4,365.00
CARMEL MOUNTAIN CABINE
112760
10/13/16- LIBRARY RE-UPHO
Furniture
202-3004-71020
3,880.00
COACHELLA VALLEY WATER
112763
10/13/16- WATER SERVICE
Water- Inside
202-3004-61200
75.77
TRULY NOLEN INC
112817
10/05/16- LIBRARY PEST CO
Pest Control
202-3004-60116
74.00
Fund 202 - LIBRARY FUND Total:
9,234.77
Fund: 212 - SLESF (COPS) FUND
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
COPS Robbery Prevention
212-0000-60178
736.89
RIVERSIDE COUNTY SHERIFF
112797
07/16- POLICE SERVICES BP
COPS Burglary/Theft Preven
212-0000-60179
2,666.84
RIVERSIDE COUNTY SHERIFF
112797
08/16- POLICE SERVICES BP#
COPS Burglary/Theft Preven
212-0000-60179
1,7551.79
Fund
212 - SLESF (COPS) FUND Total:
5,159.52
Fund: 215 - LIGHTING & LANDSCAPING FUND
CALIFORNIA CONTRACTORS
112758
COACHELLA VALLEY WATER
112763
FRONTIER COMMUNICATION
112772
FRONTIER COMMUNICATION
112772
KRIBBS, BRUCE
112785
LANDMARK GOLF MANAGE
112786
SMITH PIPE & SUPPLY CO
112807
SMITH PIPE & SUPPLY CO
112807
SMITH PIPE & SUPPLY CO
112807
SMITH PIPE & SUPPLY CO
112807
VINTAGE ASSOCIATES
112824
VINTAGE ASSOCIATES
112824
Fund: 218 - CV VIOLENT CRIME TASK FORCE
ADVANCED IMAGING SOLUTI 112751
TAPP, MICHAEL 112813
Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
RUTAN & TUCKER 112801
10/20/2016 7:21:24 PM
09/30/16- SAFETY SUPPLIES
Operating Supplies
215-7004-60420
10/10/16- WATER SERVICE
Utilities - Water- Medians
215-7004-61211
10/07-11/16/16- PHONE SVC
Utilities - Electric - Signals
215-7004-61116
10/10/16- PHONE SVC
Utilities - Electric - Signals
215-7004-61116
10/05/16- ELECTRICAL SERVI
Consultants
215-7004-60104
09/30/16-SRR LANDSCAPE
SilverRock Way Landscape
215-7004-60143
09/27/16- IRRIGATION SUPP
Materials
215-7004-60431
09/28/16- IRRIGATION TOOL
Materials
215-7004-60431
09/29/16- IRRIGATION SUPP
Materials
215-7004-60431
10/05/16- IRRIGATION MATE
Materials
215-7004-60431
09/29/16- PLANTS
Operating Supplies
215-7004-60420
10/07/16- PLANT MATERIALS
Operating Supplies
215-7004-60420
Fund 215 - LIGHTING
& LANDSCAPING FUND Total:
09/23-10/22/16- SVC SUPPLI Maint.-Other Equipment 218-0000-60665
10/04/16- EXPENSE VOUCH Operating Expenses 218-0000-60420
Fund 218 - CV VIOLENT CRIME TASK FORCE Total:
08/16-LEGAL FEES Attorney 237-9001-60153
1,487.98
397.65
95.90
37.56
250.00
5,478.00
356.01
87.61
401.44
167.66
184.19
261.71
9,205.71
53.46
180.00
233.46
9,500.00
Page 3 of 7
34
Demand Register
Vendor Name Payment Number
RUTAN & TUCKER 112801
Fund: 401- CAPITAL IMPROVEMENT PROGRAMS
URBAN HABITAT ENVIRONM 112819
URBAN HABITAT ENVIRONM 112819
URBAN HABITAT ENVIRONM 112820
URBAN HABITAT ENVIRONM 112820
URBAN HABITAT ENVIRONM 112821
URBAN HABITAT ENVIRONM 112821
Fund: 501- EQUIPMENT REPLACEMENT
COMPRESSOR DESIGN AND S 112764
GAS COMPANY, THE
112774
MOUNTAIN VIEW TIRE
112790
MOUNTAIN VIEW TIRE
112790
OFFICE DEPOT
112792
STONE'S, CAM AUTOMOTIVE
112811
WORLDMARK CONSTRUCTIO
112827
Fund: 502 - INFORMATION TECHNOLOGY
ACCELA 112749
INTELESYS COMMUNICATIO 112780
TIME WARNER CABLE 112814
Description (Payable)
O8/16- LEGAL FEES
Packet: APPKT00885 - DA 10/21/16
Account Name Account Number Amount
Attorney 237-9001-60153 336.00
Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 9,836.00
MADISON ST MEDIAN LNDSC
Retention Payable
401-0000-20600
MADISON ST MEDIAN LNDSC
Construction
401-0000-60188
NORTH LQ PARKWAY TURF D
Retention Payable
401-0000-20600
NORTH LQ PARKWAY TURF D
Construction
401-0000-60188
MADISON ST MEDIAN LNDSC
Retention Payable
401-0000-20600
MADISON ST MEDIAN LNDSC
Construction
401-0000-60188
Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total:
10/10/16- EQUIP MAINT
Street Sweeper
501-0000-60678
10/05/16- NATURAL GAS FU
Street Sweeper
501-0000-60678
08/31/16- TRUCK #COP SVC
Vehicle Repair & Maintenanc
501-0000-60676
09/19/16- TRUCK #38 TIRE
Vehicle Repair & Maintenanc
501-0000-60676
09/29/16- FILE CABINETS
Cvc Ctr Bldg Repl/Repair
501-0000-71103
10/11/16- TRUCK #38 REPAI
Vehicle Repair & Maintenanc
501-0000-60676
10/13/16- CITY HALL FOUNT
Cvc Ctr Bldg Repl/Repair
501-0000-71103
Fund 501- EQUIPMENT REPLACEMENT Total:
-8,060.83
161,216.55
-2,645.67
52,913.38
-780.33
15, 606.58
218,249.68
807.32
61.38
117.35
194.11
764.62
385.93
4,700.00
7,030.71
09/30/16-SOFTWARE LICEN Software Licenses 502-0000-60301 15,897.00
10/13/16- SHORTEL MAINT Maintenance Agreements 502-0000-60300 6,326.00
10/10-11/09/16- CITY HALL F Utilities - Cable 502-0000-61400 1,560.00
Fund 502 - INFORMATION TECHNOLOGY Total: 23,783.00
Grand Total: 2,159,387.43
10/20/2016 7:21:24 PM
35
Page 4 of 7
Demand Register
Packet: APPKT00885 - DA 10/21/16
Fund Summary
Fund
101-GENERAL FUND
201 - GAS TAX FUND
202 - LIBRARY FUND
212 - SLESF (COPS) FUND
215 - LIGHTING & LANDSCAPING FUND
218 - CV VIOLENT CRIME TASK FORCE
237 - SUCCESSOR AGCY PA 1 ADMIN
401- CAPITAL IMPROVEMENT PROGRAMS
501- EQUIPMENT REPLACEMENT
502 - INFORMATION TECHNOLOGY
Account Number
101-0000-20305
101-0000-20310
101-0000-20949
101-0000-20981
101-0000-20985
101-0000-22810
101-0000-42301
101-1001-60320
101-1002-60103
101-1002-60330
101-1002-60400
101-1003-60153
101-1003-60154
101-1004-50252
101-1004-60103
101-1004-60104
101-1004-60125
101-1004-60320
101-1006-60103
101-1006-60400
101-1006-60410
101-1007-60470
101-1007-61301
101-2001-60161
101-2001-60162
101-2001-60163
101-2001-60164
101-2001-60166
101-2001-60167
101-2001-60169
101-2001-60170
101-2001-60171
101-2001-60172
101-2001-60174
101-2001-60176
101-2001-61300
101-2002-60123
101-2002-60670
101-2002-61200
101-3001-60157
101-3002-60107
101-3002-60352
101-3002-60420
101-3005-61202
101-3005-61204
Grand Total:
Account Summary
Account Name
Due to SunLine
MSHCP Mitigation Fee
LT Care Insurance Pay
United Way Deductions
Garnishments Payable
Developer Deposits
Miscellaneous Revenue
Travel & Training
Contract Services
Mileage Reimbursement
Office Supplies
Attorney
Attorney/Litigation
Fitness Membership Rei
Professional Services
Consultants
Temporary Agency Servi
Travel & Training
Professional Services
Office Supplies
Printing
Postage
Mobile/Cell Phones
Sheriff - Patrol
Patrol Deputy Overtime
Target Team
Community Services Offi
Gang Task Force
Narcotics Task Force
Motor Officer
Dedicated Sargeant
Dedicated Lieutenant
Sheriff - Mileage
Blood/Alcohol Testing
Sheriff - Other
Utilities - Telephone
Security & Alarm
Fire Station
Utilities - Water
Rent Expense
Instructors
Subscriptions & Publicati
Operating Supplies
Utilities - Water - Civic C
Utilities - Water -Fritz Bu
Expense Amount
1,871, 647.24
5,007.34
9,234.77
5,159.52
9,205.71
233.46
9,836.00
218,249.68
7,030.71
23,783.00
2,159,387.43
Expense Amount
3,034.00
2,887.00
196.05
30.00
325.00
9,663.00
-239.00
347.28
8,000.00
230.32
79.92
36,932.36
2,574.73
40.00
7,012.50
334.50
538.20
35.00
200.00
102.04
3,976.00
4,712.40
1,140.79
1,047,926.92
17,825.03
235,625.94
73,936.20
12,988.66
19,701.90
123,380.74
53,079.50
30,124.50
58,499.11
240.00
622.77
281.23
10,360.59
510.00
967.63
532.00
5,498.32
74.05
26.27
1,360.01
116.47
10/20/2016 7:21:24 PM Page 5 of 7
36
Demand Register
Packet: APPKT00885 - DA 10/21/16
Account Summary
Account Number
Account Name
Expense Amount
101-3005-61206
Utilities - Water -Desert
1,000.24
101-3005-61208
Utilities - Water -Season
19.00
101-3005-61209
Utilities - Water -Commu
132.00
101-3007-60151
PSDRCVB
47,750.00
101-3007-60461
Marketing & Tourism Pr
23,669.72
101-3008-60116
Pest Control
74.00
101-3008-60123
Security & Alarm
1,335.00
101-3008-60665
Maint.-Other Equipment
64.38
101-3008-60667
HVAC
3,571.80
101-3008-60691
Repair & Maintenance
749.80
101-3008-61200
Utilities - Water
109.67
101-6001-60103
Professional Services
60.45
101-6001-60352
Subscriptions & Publicati
45.63
101-6002-60320
Travel &Training
1,473.52
101-6003-60320
Travel & Training
195.00
101-6004-60197
Animal Shelter Contract
14,234.14
101-6006-60320
Travel & Training
637.96
101-7002-60320
Travel & Training
195.00
101-7006-60320
Travel & Training
500.00
201-7003-60400
Office Supplies
170.45
201-7003-60427
Safety Gear
29.37
201-7003-60429
Signs
756.47
201-7003-60431
Materials
3,100.00
201-7003-60433
Paint/Legends
385.56
201-7003-60690
Uniforms
565.49
202-3004-60116
Pest Control
74.00
202-3004-60123
Security & Alarm
420.00
202-3004-61200
Water - Inside
75.77
202-3004-71020
Furniture
8,245.00
202-3006-60123
Security & Alarm
420.00
212-0000-60178
COPS Robbery Preventio
736.89
212-0000-60179
COPS Burglary/Theft Pre
4,422.63
215-7004-60104
Consultants
250.00
215-7004-60143
SilverRock Way Landsca
5,478.00
215-7004-60420
Operating Supplies
1,933.88
215-7004-60431
Materials
1,012.72
215-7004-61116
Utilities - Electric - Signal
133.46
215-7004-61211
Utilities - Water - Media
397.65
218-0000-60420
Operating Expenses
180.00
218-0000-60665
Maint.-Other Equipment
53.46
237-9001-60153
Attorney
9,836.00
401-0000-20600
Retention Payable
-11,486.83
401-0000-60188
Construction
229,736.51
501-0000-60676
Vehicle Repair & Mainte
697.39
501-0000-60678
Street Sweeper
868.70
501-0000-71103
Cvc Ctr Bldg Repl/Repair
5,464.62
502-0000-60300
Maintenance Agreemen
6,326.00
502-0000-60301
Software Licenses
15,897.00
502-0000-61400
Utilities - Cable
1,560.00
Grand Total:
2,159,387.43
Project Account Summary
Project Account Key
Expense Amount
**None**
1,931,474.75
151604CT
176,823.13
151604RP
-8,841.16
16-013 E
7,437.00
16-014E
2,226.00
10/20/2016 7:21:24 PM Page 6 of 7
37
Demand Register
Packet: APPKT00885 - DA 10/21/16
Project Account Key
201603CT
201603RP
Project Account Summary
Grand Total
Expense Amount
52,913.38
-2,645.67
2,159,387.43
10/20/2016 7:21:24 PM
38
Page 7 of 7
City of La Quinta, CA
Canceled Payables
Vendor Set: 01- Vendor Set 01
Bank: APBNK-APBNK
Payment Reversal Register
APPKT00872 - DA 10/14/16
Vendor Number Vendor Name Total Vendor Amount
00388 CPRS ADMINISTRATORS SECTION-1,150.00
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Check 112121 08/19/2016 10/10/2016 10/10/2016-1,150.60
Payable Number: Description Payable Date Due Date Payable Amount
081716. 10/11-10/13/16-INSPECTOR CERT 08/17/2016 08/19/2016 1,150.00
10/10/2016 1:38:38 PM 39 Page 1 of 2
Payment Reversal Register
Packet: APPKT00872 - DA 10/14/16
Bank Code Summary
Bank Code Canceled Payables Payables Left To Pay Again Total
APBNK-1,150.00 0.00-1,150.00
Report Total:-1,150.00 0.00-1,150.00
.0/10/2016 1:38:38 PM 40 Page 2 of 2
City of La Quinta, CA
Cif
Canceled Payables
Vendor Set: 01-Vendor Set01
Bank: APBNK-APBNK
Payment Reversal Register
APPKT00879 - DA 10/18/16
Vendor Number Vendor Name
04237 CALIFORNIA CITY MANAGEMENT FOUNDATION
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date
Check 112399 09/16/2016 10/18/2016 10/18/2016
Payable Number: Description Payable Date Due Date
091616 09/13/16- ANN-L MEMBERSHIP 09/13/2016 09/16/2016
Total Vendor Amount
-400.00
Payment Amount
-400.00
Payable Amount
400.00
10/18/2016 1:28:01 PM Page 1 of 2
41
Payment Reversal Register
Bank Code
APBNK
Report Total:
Packet: APPKT00879 - DA 10/18/16
Bank Code Summary
Canceled Payables Payables Left To Pay Again
-400.00
-400.00
0.00
0.00
Total
-4 00.00
-400.00
10/18/2016 1:28:01 PM Page 2 of 2
42
ATTACHMENT 2
CITY OF LA QUINTA
BANK TRANSACTIONS 10/08/16 - 10/21/16
10/18/16 WIRE TRANSFER - LANDMARK $146,763.36
10/20/16 WIRE TRANSFER - PERS $35,634.14
10/20/16 WIRE TRANSFER - PERS $642.24
10/20/16 WIRE TRANSFER - TASC $1,038.58
TOTAL WIRE TRANSFER OUT $164,078.32
43
44
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: November 1, 2016
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST
31, 2016
RECOMMENDATION
Receive and file revenue and expenditure report dated August 31, 2016.
EXECUTIVE SUMMARY
• Revenue and expenditure reports are submitted for City Council review.
• The report summarizes the City's year-to-date (YTD) revenues and expenditures for
August 2016 (Attachment 1).
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
Revenues
Below is a summary of the column headers used on the Revenue Summary Report All
Funds:
Original Total Budget -represents the revenue budget the Council adopted in June
2016 for fiscal year 2016/17.
Current Total Budget - includes original adopted revenue budget, plus carryovers,
from the prior FY and Council approved budget amendments. The bulk of the
carryovers are related to Capital Improvement Project (CIP) matters. Each year
total CIP projects are budgeted; however, project length may span over multiple
years. Therefore, unfinished projects from the prior year are carried over (along
with associated revenue reimbursements).
Capital project carryovers for 2016/17 will be entered after the prioryear-end audit
is complete and will be reflected in the October 2016 expenditure report.
Period Activity - represents actual revenues received in the reporting month.
Fiscal Activity - presents actual revenues collected year to date (YTD). For
example, the August report shows revenues collected in August in the Period
Activity column, but revenues collected from the beginning of the FY through the
end of the reporting month for 2016/17 are presented in the Fiscal Activity column.
45
Variance Favorable/ (Unfavorable) - represents the difference between YTD
collections and the budgeted amount.
Percent Used - represents the percentage of budgeted revenues collected YTD.
The revenue report includes revenues and transfers into funds from other funds (income
items). Unlike expenditures, revenues are not received uniformly throughout the year,
which results in peaks and valleys depending upon large payments that are received
throughout the year. For example, large property tax payments are usually received in
December and May. Similarly, Redevelopment Property Tax Trust Fund payments are
typically received in January and June.
August Revenues
$457,327 in General Fund revenue was collected in August bringing the total YTD
collections to 1.70 percent ($686,629). Total collections for all funds were $752,901,
bringing total collections to 1.9 percent ($1.2 million).
The bulk of General Fund revenues for August consisted of:
$213,773 - Transient Occupancy (Hotel) Tax
$69,670 - Plan check fees
$28,343 - Burrtec franchise fee
The larger non -General Fund payments received in August consisted of:
$148,096 - Gas tax revenue
$75,242 - SilverRock Resort Green Fees
$22,563 - Housing Authority rent revenue
Expenditures
Below is a summary of the column headers used on the Expenditure Summary Report All
Funds:
Original Total Budget - represents the expenditure budget adopted by Council in
June 2016 for 2016/17.
Current Total Budget - includes the original adopted expenditure budget plus any
carryovers from the prior FY, and any Council approved budget amendments. The
bulk of the carryovers are related to CIP matters. Each year total CIP projects are
budgeted; however, project length can span over multiple years. Therefore,
unfinished projects from the prior year are carried over (along with associated
revenue reimbursements).
IFT
Capital project carryovers for 2016/17 will be entered after the prior year-end audit
is complete and will be reflected in the October 2016 expenditure report.
Period Activity - represents actual expenditures made in the reporting month.
Fiscal Activity- presents actual expenditures made YTD. For example, the August
report shows expenditures made in the Period Activity column, but expenditures
made during the fiscal year from July 2016 through the end of the reporting period
are presented in the Fiscal Activity column.
Variance Favorable/ (Unfavorable) - represents the difference between YTD
expenditures and the budgeted amount (the amount yet to be expended).
Percent Used - represents the percentage of budget spent to date.
The expenditure report includes expenditures and transfers out to other funds. Unlike
revenues, expenditures are fairly consistent month to month. However, large debt service
payments or CIP expenditures can cause swings.
August Expenditures
General Fund expenditures in August total $850,198 bringing the total YTD expenditures
to 4.55 percent. Of the $850,198 million, $548,317 is related to personnel costs (salaries,
benefits, etc.). In addition to personnel costs, the other larger General Fund expenditures
in August were:
• $15,066 - Electricity expenses
• $20,721 - Building security upgrades
$24,226 - Dust control for vacant city owned land
• $28,576 - Parks landscaping
Total expenditures for all funds in August were $2.2 million bringing total expenditures to
7.23 percent. The larger non -General Fund expenditures were:
• $193,984 - Workers compensation insurance premium
• $226,309 - General liability insurance premium
• $295,639 - Construction costs relating to Capital projects (La Quinta park
restrooms, Eisenhower Dr. pavement stabilization, Madison St. improvements)
Summary
All funds are generally on target or under budget with regard to expenditures. The timing
imbalance of revenues receipts versus expenditures is funded from the City's cash flow
reserve.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. Revenue and Expenditure Reports for August 2016
47
48
REVENUE SUMMARY REPORT ALL FUNDS
City of La Quinta, CA August 2016 Summary
For Fiscal: 2016/17 Period Ending: 08/31/2016
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Fund
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Used
101- GENERAL FUND
40408600.00
40,408,600.00
457,327.87
686,629.40
-39,721,970.60
1.70 %
201-GAS TAX FUND
1299100.00
1,299,100.00
148,096.85
148,096.85
-1,151,003.15
11.40%
202 - LIBRARY FUND
2250000.00
2,250,000.00
0.00
0.00
-2,250,000.00
0.00 %
210 - FEDERAL ASSISTANCE FUND
125800.00
125,800.00
0.00
0.00
-125,800.00
0.00 %
212 - SLESF (COPS) FUND
100100.00
100,100.00
8,333.33
8,333.33
-91,766.67
8.33 %
213 -JAG FUND
9000.00
9,000.00
0.00
0.00
-9,000.00
0.00 %
215 - LIGHTING & LANDSCAPING FUND
1447400.00
1,447,400.00
0.00
0.00
-1,447,400.00
0.00 %
218 - CV VIOLENT CRIME TASK FORCE
22600.00
22,600.00
10,874.12
10,874.12
-11,725.88
48.12 %
219 - ASSET FORFEITURE
0.00
0.00
0.00
0.00
0.00
0.00 %
220 - QUIMBY FUND
87000.00
87,000.00
0.00
0.00
-87,000.00
0.00 %
221- AB 939
52500.00
52,500.00
0.00
0.00
-52,500.00
0.00 %
223 - MEASURE A
752500.00
752,500.00
0.00
0.00
-752,500.00
0.00 %
224 - TU M F
0.00
0.00
0.00
0.00
0.00
0.00 %
225 - INFRASTRUCTURE FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
231- SUCCESSOR AGCY PA 1 RORF
0.00
0.00
29.23
57.52
57.52
0.00 %
235 - SO COAST AIR QUALITY FUND
45300.00
45,300.00
0.00
0.00
-45,300.00
0.00 %
237 - SUCCESSOR AGCY PA 1 ADMIN
0.00
0.00
0.00
0.00
0.00
0.00 %
241- HOUSING AUTHORITY
889600.00
889,600.00
22,645.47
48,113.16
-841,486.84
5.41 %
242 - HOUSING AUTHORITY PA2
0.00
0.00
0.00
53,095.39
53,095.39
0.00 %
249 - SA 2011 LOW/MOD BOND FUND
0.00
0.00
130.75
257.28
257.28
0.00 %
250 -TRANSPORTATION DIF FUND
669000.00
669,000.00
2,842.00
34,104.00
-634,896.00
5.10 %
251- PARKS & REC DIF FUND
350000.00
350,000.00
2,048.00
24,576.00
-325,424.00
7.02 %
252 - CIVIC CENTER DIF FUND
200000.00
200,000.00
942.00
11,304.00
-188,696.00
5.65 %
253 - LIBRARY DEVELOPMENT DIF
65000.00
65,000.00
344.00
4,128.00
-60,872.00
6.35 %
254 - COMMUNITY CENTER DIF
35600.00
35,600.00
129.00
1,548.00
-34,052.00
4.35 %
255 - STREET FACILITY DIF FUND
35000.00
35,000.00
116.00
1,392.00
-33,608.00
3.98 %
256 - PARK FACILITY DIF FUND
7000.00
7,000.00
40.00
480.00
-6,520.00
6.86 %
257 - FIRE PROTECTION DIF
80000.00
80,000.00
433.00
5,196.00
-74,804.00
6.50 %
270 - ART IN PUBLIC PLACES FUND
98500.00
98,500.00
3,130.88
5,887.90
-92,612.10
5.98 %
299 - INTEREST ALLOCATION FUND
0.00
0.00
18.67
5,069.44
5,069.44
0.00 %
310 - LQ FIN AUTHORITY DEBT SVC
678100.00
678,100.00
0.00
0.00
-678,100.00
0.00 %
401- CAPITAL IMPROVEMENT PROGRAMS
7327300.00
7,327,300.00
0.00
0.00
-7,327,300.00
0.00 %
501- EQUIPMENT REPLACEMENT
456100.00
456,100.00
0.00
0.00
-456,100.00
0.00 %
502 - INFORMATION TECHNOLOGY
849800.00
849,800.00
0.00
0.00
-849,800.00
0.00 %
503 - PARK EQUIP & FACILITY FND
534700.00
534,700.00
0.00
0.00
-534,700.00
0.00 %
504-INSURANCE FUND
648300.00
648,300.00
0.00
0.00
-648,300.00
0.00%
601- SILVERROCK RESORT
4034800.00
4,034,800.00
95,420.10
168,094.96
-3,866,705.04
4.17 %
602 - SILVERROCK GOLF RESERVE
61400.00
61,400.00
0.00
0.00
-61,400.00
0.00 %
Report Total: 63,620,100.00
63,620,100.00
752,901.27
1,217,237.35
-62,402,862.65
1.91 %
10/25/2016 10:33:03 AM Page 1 of 2
49
EXPENDITURE SUMMARY REPORT ALL FUNDS
City of La Quinta, CA August 2016 Summary
For Fiscal: 2016/17 Period Ending: 08/31/2016
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Fund
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Used
101- GENERAL FUND
41242100.00
41,242,100.00
850,198.58
1,876,438.03
39,365,661.97
4.55 %
201- GAS TAX FUND
1299200.00
1,299,200.00
73,713.01
176,965.43
1,122,234.57
13.62 %
202 - LIBRARY FUND
1717400.00
1,717,400.00
13,547.79
17,213.18
1,700,186.82
1.00 %
210 - FEDERAL ASSISTANCE FUND
20200.00
20,200.00
0.00
0.00
20,200.00
0.00 %
212 - SLESF (COPS) FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
213 -JAG FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
215 - LIGHTING & LANDSCAPING FUND
1467400.00
1,467,400.00
65,042.17
126,944.17
1,340,455.83
8.65 %
218 - CV VIOLENT CRIME TASK FORCE
46700.00
46,700.00
904.20
1,550.12
45,149.88
3.32 %
220 - QUIMBY FUND
437300.00
437,300.00
0.00
0.00
437,300.00
0.00 %
221- AB 939
20000.00
20,000.00
460.10
460.10
19,539.90
2.30 %
223 - MEASURE A
651000.00
651,000.00
0.00
0.00
651,000.00
0.00 %
225 - INFRASTRUCTURE FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
231- SUCCESSOR AGCY PA 1 RORF
0.00
0.00
0.00
0.00
0.00
0.00 %
235 - SO COAST AIR QUALITY FUND
30000.00
30,000.00
0.00
-8,148.60
38,148.60
-27.16 %
237 - SUCCESSOR AGCY PA 1 ADM IN
0.00
0.00
1,500.00
4,800.00
-4,800.00
0.00 %
241- HOUSING AUTHORITY
960200.00
960,200.00
27,182.75
73,097.39
887,102.61
7.61 %
242 - HOUSING AUTHORITY PA2
0.00
0.00
0.00
41,094.21
-41,094.21
0.00 %
249 - SA 2011 LOW/MOD BOND FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
250 -TRANSPORTATION DIF FUND
675900.00
675,900.00
0.00
0.00
675,900.00
0.00 %
251 - PARKS & REC DIF FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
252 - CIVIC CENTER DIF FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
253 - LIBRARY DEVELOPMENT DIF
0.00
0.00
0.00
0.00
0.00
0.00 %
254 - COMMUNITY CENTER DIF
0.00
0.00
0.00
0.00
0.00
0.00 %
255 - STREET FACILITY DIF FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
256 - PARK FACILITY DIF FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
257 - FIRE PROTECTION DIF
0.00
0.00
0.00
0.00
0.00
0.00 %
270 - ART IN PUBLIC PLACES FUND
129000.00
129,000.00
0.00
0.00
129,000.00
0.00 %
299 - INTEREST ALLOCATION FUND
0.00
0.00
0.00
0.00
0.00
0.00 %
310 - LQ FIN AUTHORITY DEBT SVC
678100.00
678,100.00
0.00
0.00
678,100.00
0.00 %
401- CAPITAL IMPROVEMENT PROGRAMS *
190400.00
190,400.00
379,851.76
709,719.74
-519,319.74
372.75 %
501- EQUIPMENT REPLACEMENT
498900.00
498,900.00
10,724.65
12,245.43
486,654.57
2.45 %
502 - INFORMATION TECHNOLOGY
848800.00
848,800.00
103,420.09
147,509.35
701,290.65
17.38 %
503 - PARK EQUIP & FACILITY FND
603700.00
603,700.00
0.00
6,399.54
597,300.46
1.06 %
504 - INSURANCE FUND **
649200.00
649,200.00
423,985.05
430,301.22
218,898.78
66.28 %
601- SILVERROCK RESORT
4262200.00
4,262,200.00
331,091.06
461,345.62
3,800,854.38
10.82 %
602 - SILVERROCK GOLF RESERVE
0.00
0.00
0.00
0.00
0.00
0.00 %
Report Total: 56,427,700.00
56,427,700.00
2,281,621.21
4,077,934.93
52,349,765.07
7.23 96
* Fund 401 - Current Total Budget does not reflect carryovers from prior years. These will be inputted after the prior year-end audit is complete.
** Fund 504 - Insurance premiums are due at the begining of each fiscal year for the twelve month period therefore expenditures are at 66.28%
10/25/2016 10:32:38 AM Page 1 of 2
50
CONSENT CALENDAR ITEM NO. 5
City of La Quinta
CITY COUNCIL MEETING: November 1, 2016
STAFF REPORT
AGENDA TITLE: ACCEPT THE MADISON STREET MEDIAN LANDSCAPE CONVERSION
IMPROVEMENTS PROJECT FROM AIRPORT BOULEVARD TO AVENUE 54
RECOMMENDATION
Accept the Madison Street Median Landscape Conversion Improvements project as 100
percent complete; authorize the City Clerk to file a Notice of Completion with the County
Recorder; and authorize staff to release retention in the amount of $26,223 thirty-five
days after the Notice of Completion is recorded.
EXECUTIVE SUMMARY
• This project entailed converting 60,000 square feet of turf to the City's Desert
Efficient Palette in the Madison Street medians.
• The work is complete and Council acceptance will conclude the contract and allow
final payment.
FISCAL IMPACT
The following is the financial accounting for this project:
Original Contract Amount
$ 500,000
Contract Change Order Nos. 1 & 2
$ 24,466
Final Contract Amount
$ 524,466
Project Budget
$ 1,300,000
Final Contract Amount
($ 524,466)
Design, Professional, & Personnel Costs
($ 72,611)
Inspection, Survey, Testing, Plans, & Other Construction Costs
($ 32,740)
Anticipated CVWD Turf Reduction Rebate
$ 24,000
Anticipated Funds Remaining*
$ 6941183
* All costs to date have been accounted for and no further costs are anticipated.
51
There is adequate funding to close this project out with the final retention amount of
$26,223 being paid from account number 401-0000-20600-151604-RP (Retention
Payable). The anticipated savings ($694,183) will be allocated to fund balance under the
Construction in Progress fund (401) and will be available to use for future Council
approved CIP projects.
1ACKGROUND/ANALYSIS
On April 19, 2016, Council awarded a $500,000 contract to Urban Habitat Environmental
Landscapes, to construct the Madison Street Median Landscape Conversion
Improvements (Project No. 2015-04), which is located on Madison Street from Airport
Boulevard to Avenue 54 (Attachment 1).
On June 15, 2016, a Notice to Proceed was issued with a 75 working day contract
completion time starting on June 20, 2016 and ending on October 4, 2016. The project
was deemed substantially complete on September 30, 2016. No liquidated damages or
early completion incentives are recommended.
Contract Change Order No. 1 was issued for the removal of existing stamped concrete
and the exploration and repair of missing or damaged irrigation and electrical conduit.
Contract Change Order No. 2 was issued for the installation of additional irrigation,
decomposed granite, crushed rock, and plants.
The project construction effort is 100 percent complete and is in compliance with the
plans and specifications. Staff recommends acceptance of the project and release of the
retention thirty-five days after the Notice of Completion is recorded.
ALTERNATIVE
Staff does not recommend an alternative action.
Prepared by: Ed Wimmer, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City
Engineer
Attachment: 1. Vicinity Map
52
ATTACHM ENT 1
-6-0
CD
2
Cn
a
12
ttt
m*Dom
PROJECT
SITE
miss
Avenue 54
�
Airport BlvdCn
c
c
co
Vicinity Map
NOT TO SCALE 01
10
53
54
City of La Quinta
CITY COUNCIL MEETING: November 1, 2016
STAFF REPORT
CONSENT CALENDAR ITEM NO. 6
AGENDA TITLE: AWARD CONTRACT TO KIRKPATRICK LANDSCAPING SERVICES, INC.
FOR CONSTRUCTION OF THE LA QUINTA YMCA LANDSCAPE IMPROVEMENTS
RECOMMENDATION
Award contract to Kirkpatrick Landscaping Services, Inc. in the amount of $85,187.37
to construct the YMCA Landscape Improvements.
EXECUTIVE SUMMARY
• This project will install new water efficient landscape at the YMCA facility
(Attachment 1).
• Kirkpatrick Landscaping Services, Inc. of Indio, California, submitted the lowest
responsive bid at $93,545.85. However, due to funding constraints and the
availability of City -owned boulders, staff recommends awarding the base bid
only ($85,187.37).
FISCAL IMPACT
Council designated the remaining Quimby Funds ($134,658) from account 220-0000-
99900 (YMCA ADA Improvements) for this project. Considering project costs to date,
the following is the adjusted budget:
Project
Budget
Adjusted
Budget
Anticipated
CVWD Rebate
Professional/Design:
$ 14,000
$ 14,000
Inspection/Testing/Survey:
$ 3,000
$ 3,000
Construction:
$ 91,000
$ 85,188
Contingency:
$ 6,891
$ 13,703
$ 14,440
Total Budget:
$114,891
$114,891
$ 141440
The project includes base bid plus an additive alternate. Considering the overall
budget and availability of boulders at the Corporate Yard, staff recommends awarding
only the base bid.
Coachella Valley Water District has tentatively approved $14,440 in turf removal
rebates, which will be allocated to the contingency budget.
55
BACKGROUND/ANALYSIS
At completion of the YMCA ADA Improvements Project, Council directed staff to
prepare a turf reduction and water efficient landscape plan. This plan achieves
additional water use reductions and upgrades the facility with a desert landscape
palette for the front and west side of building.
On September 20, 2016 Council authorized staff to advertise the project for
construction bids. The City received two bids on October 20, 2016 (Attachment 2).
Kirkpatrick Landscaping Services, Inc. of Indio, California, is the responsive and
responsible low bidder at $93,545.85.
The following is the proposed project schedule:
Council Considers Project Award
Execute Contract, and Mobilize
Construction (40 Working Days)
Accept Improvements
November 1, 2016
November 1 to November 21, 2016
November 2016/January 2017
February 2017
Staff does not recommend an alternative action.
Prepared by: Ed Wimmer, P.E. , Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. Vicinity Map
2. Bid Comparison Summary
WT
ATTACHMENT 1
Attachment 1: YMCA Landscape
Improvements Vicinity Map
INTERSTATE 10
Q0
N.7.5.
57
SPORTS COMPLEX AND YMCA ADA IMPROVEMENTS - PHASE 1
ATTACHMENT 2
PROJECT NO. 2014-01
BID OPENING: October 20, 2016
Engineers Estimate
Item
No.
Description
QTY
Unit
Unit Price
Extended Price
1
Mobilization
1
LS
$ 5,400.00
$ 5,400.00
2
Traffic Control
1
LS
$ 400.00
$ 400.00
3
Dust Control
1
LS
$ 1,500.00
$ 1,500.00
4
Clearinq and Grubbing
1
LS
$ 14,440.00
$ 14,440.00
5
IStorm Drainage - Dry Well System
1
LS
$ 4,800.00
$ 4,800.00
6
Concrete Wall
1
LS
$ 1,350.00
$ 1,350.00
7
Concrete Mow Curb - 6" X 6"
50
LF
$ 12.00
$ 600.00
8
Soil Preparation and Fine Grading
1
LS
$ 5,135.00
$ 5,135.00
9
Furnish and Install 3/8" Apache Brown Crushed Rock
1,725
SF
$ 1.50
$ 2,587.50
10
Furnish and Install 3/8" Minus Desert Gold DG
18,810
SF
$ 1.25
$ 23,512.50
11
Furnish and Install Landscaping per Plan
1
LS
$ 6,769.00
$ 6,769.00
12
Furnish and Install Irrigation per Plan
1
LS
$ 18,750.00
$ 18,750.00
TOTAL BID ITEMS 1-12:
$ 85,244.00
Add.
Alt.
Description
CITY
Unit
Unit Price
Extended Price
No.
1.1
Landscape Boulders
1 26
1 EA
$ 225.00
$ 5,850.00
SUB -TOTAL AMOUNT OF ADDITIVE ALTERNATE BID ITEM 1:
$ 5,850.00
GRAND TOTAL: $91,094.00
KIRKPATRICK LANDSCAPING
SERVICES, INC.
Unit Price
Extended Price
$ 4,866.06
$ 4,866.06
$ 400.00
$ 400.00
$ 1,250.00
$ 1,250.00
$ 8,535.00
$ 8,535.00
$ 1,731.00
$ 1,731.00
$ 9,987.50
$ 9,987.50
$ 38.25
$ 1,912.50
$ 3,907.00
$ 3,907.00
$ 2.13
$ 3,674.25
$ 1.27
$ 23,888.70
$ 9,876.00
$ 9,876.00
$ 15,159.36
$ 15,159.36
$ 85,187.37
ZEUS CONSTRUCTION
Unit Price
Extended Price
$
00,000.00
$ 10,000.00
$
3,000.00
$ 3,000.00
$
3,000.00
$ 3,000.00
$
8,000.00
$ 8,000.00
$
7,200.00
$ 7,200.00
$
4,200.00
$ 4,200.00
$
30.00
$ 1,500.00
$
6,200.00
$ 6,200.00
$
4.00
$ 6,900.00
$
1.50
$ 28,215.00
$
9,000.00
$ 9,000.00
$
9,000.00
$ 9,000.00
$ 96,215.00
Unit Price Extended Price Unit Price Extended Price
$ 321.48 $ 8,358.48 $ 353.85 $ 9,200.10
$ 8,358.48 $ 9,200.10
$93,545.85
$105,415.10
10/20/2016 Page 1 of 1
58
CONSENT CALENDAR ITEM NO. 7
City of La Quinta
CITY COUNCIL MEETING: November 1, 2016
STAFF REPORT
AGENDA TITLE: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CALIFORNIA DEPARTMENT OF TRANSPORTATION FEDERAL -AID AGREEMENTS
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute California Department of
Transportation Federal -Aid Agreements.
EXECUTIVE SUMMARY
• Congressionally approved Transportation Authorization Bills require that the City
enter into a Master Agreement and project specific Program Supplemental
Agreements with the California Department of Transportation before claiming
federal funds.
• These agreements which bind the federal agency to reserve funds for the City
have heretofore been individually scheduled for Council consideration which
causes delays in federal funding reimbursement. Most recently, the City was at
risk of losing federal funding for the Washington Street Pavement Rehabilitation
project due to timing of these approvals. It is in the City's best interest to
streamline this process to protect grant funding.
• Staff recommends that Council approve the Master Agreement, No. 08-5433F15
(Attachment 1) and authorize the City Manager to execute the agreement.
• Staff recommends that Council authorize the City Manager to execute the
Program Supplemental Agreements (Attachment 2).
FISCAL IMPACT
None for this action. Neither the Master Agreement nor the project specific Program
Supplemental Agreements obligate City funds. Council approves project funding with
the Capital Improvement Program or with the grant application.
BACKGROUND/ANALYSIS
The Master Agreement and project specific Program Supplemental Agreements with
the California Department of Transportation (Caltrans) establish the terms and
conditions applicable when receiving reimbursements of federal funds for a designated
road or bridge and to the subsequent operation and maintenance once complete. The
Program Supplemental Agreement contains special covenants for receiving federal
59
funds. This action is specific to the Master Agreement, No. 08-5433F15. Any new
Master Agreement between Caltrans and the City will be taken back to Council for
approval.
ALTERNATIVE
Council may choose to not approve the attached resolution and consider the
agreements on a case by case basis.
Prepared by: Ed Wimmer, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachment: 1. Master Agreement Administering Agency -State Agreement for Federal -
Aid Projects, No. 08-5433F15.
Attachment: 2. Example of Program Supplemental Agreement, No. F015, to
Administering Agency -State Agreement for Federal -Aid Projects, No.
08-5433F15
W8,
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, AUTHORIZING THE CITY ENGINEER
TO EXECUTE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FEDERAL -AID AGREEMENTS
WHEREAS, the City of La Quinta is eligible to receive federal funding for certain
transportation projects through the California Department of Transportation
(CALTRANS), and
WHEREAS, CALTRANS requires that the Master Agreement and Program
Supplemental Agreements be executed before these funds can be claimed, and
WHEREAS, it is in the best interest of the City to expedite the federal funding
claim process
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
1. The City Council approves the CALTRANS Master Agreement Administering
Agency -State Agreement for Federal -Aid Projects (No. 08-5433F15) and
authorizes the City Engineer to execute the Agreement.
2. The City Engineer is authorized to execute all CALTRANS Program
Supplemental Agreements to the Master Agreement Administering Agency -
State Agreement for Federal -Aid Projects (No. 08-5433F15).
This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 1st day of November, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
61
Resolution No. 2016-
Authorizing Certain City Representatives to Execute California Department of Transporation Federal Aid Agreement
Adopted: November 1, 2016
Page 2 of 2
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
RVA
ATTACH M ENT 1
MASTER AGREEMENT
ADMINISTERING AGENCY -STATE AGREEMENT FOR
FEDERAL -AID PROJECTS
08 City of La Quinta
District Administering Agency
Agreement No. 08-5433F15
This AGREEMENT, is entered into effective this day of , 20 , by and
between City of La Quinta, hereinafter referred to as "ADMINISTERING AGENCY," and the State
of California, acting by and through its Department of Transportation (Caltrans), hereinafter
referred to as "STATE", and together referred to as "PARTIES" or individually as a "PARTY."
RECITALS:
1. WHEREAS, the Congress of the United States has enacted the Intermodal Surface
Transportation Efficiency Act (ISTEA) of 1991 and subsequent Transportation Authorization Bills
to fund transportation programs; and
2. WHEREAS, the Legislature of the State of California has enacted legislation by which certain
federal -aid funds may be made available for use on local transportation related projects of public
entities qualified to act as recipients of these federal -aid funds in accordance with the intent of
federal law; and
3. WHEREAS, before federal funds will be made available for a specific program project,
ADMINISTERING AGENCY and STATE are required to enter into an agreement to establish
terms and conditions applicable to the ADMINISTERING AGENCY when receiving federal funds
for a designated PROJECT facility and to the subsequent operation and maintenance of that
completed facility.
NOW, THEREFORE, the PARTIES agree as follows:
Page 1 of 26
63
ARTICLE I - PROJECT ADMINISTRATION
1. This AGREEMENT shall have no force or effect with respect to any program project unless and
until a project -specific "Authorization/Agreement Summary", herein referred to as "E-76"
document, is approved by STATE and the Federal Highway Administration (FHWA).
2. The term "PROJECT", as used herein, means that authorized transportation related project and
related activities financed in part with federal -aid funds as more fully -described in an
"Authorization/ Agreement Summary" or "Amend ment/Modification Summary", herein referred to
as "E-76" or "E-76 (AMOD)" document authorized by STATE and the Federal Highway
Administration (FHWA).
3. The E-76/E-76 (AMOD) shall designate the party responsible for implementing PROJECT, type
of work and location of PROJECT.
4. The PROGRAM SUPPLEMENT sets out special covenants as a condition for the
ADMINISTERING AGENCY to receive federal -aid funds from/through STATE for designated
PROJECT. The PROGRAM SUPPLEMENT shall also show these federal funds that have been
initially encumbered for PROJECT along with the matching funds to be provided by
ADMINISTERING AGENCY and/or others. Execution of PROGRAM SUPPLEMENT by the
PARTIES shall cause ADMINISTERING AGENCY to adopt all of the terms of this AGREEMENT
as though fully set forth therein in the PROGRAM SUPPLEMENT. Unless otherwise expressly
delegated in a resolution by the governing body of ADMINISTERING AGENCY, and with written
concurrence by STATE, the PROGRAM SUPPLEMENT shall be approved and managed by the
governing body of ADMINISTERING AGENCY.
5. ADMINISTERING AGENCY agrees to execute and return each project -specific PROGRAM
SUPPLEMENT within ninety (90) days of receipt. The PARTIES agree that STATE may suspend
future authorizations/obligations and invoice payments for any on -going or future federal -aid
project performed by ADMINISTERING AGENCY if any project -specific PROGRAM
SUPPLEMENT is not returned within that ninety (90) day period unless otherwise agreed by
STATE in writing.
6. ADMINISTERING AGENCY further agrees, as a condition to the release and payment of
federal funds encumbered for the PROJECT described in each PROGRAM SUPPLEMENT, to
comply with the terms and conditions of this AGREEMENT and all of the agreed -upon Special
Covenants or Remarks incorporated within the PROGRAM SUPPLEMENT, and
Cooperative/Contribution Agreement where appropriate, defining and identifying the nature of the
specific PROJECT.
7. Federal, state and matching funds will not participate in PROJECT work performed in advance
of the approval of the E-76 or E-76 (AMOD), unless otherwise stated in the executed project -
specific PROGRAM SUPPLEMENT. ADMINISTERING AGENCY agrees that it will only proceed
with the work authorized for that specific phase(s) on the project -specific E-76 or E-76 (AMOD).
ADMINISTERING AGENCY further agrees to not proceed with future phases of PROJECT prior to
receiving an E-76 (AMOD) from STATE for that phase(s) unless no further federal funds are
needed or for those future phase(s).
Page 2 of 26
64
8. That PROJECT or portions thereof, must be included in a federally approved Federal Statewide
Transportation Improvement Program (FSTIP) prior to ADMINISTERING AGENCY submitting the
"Request for Authorization".
9. ADMINISTERING AGENCY shall conform to all state statutes, regulations and procedures
(including those set forth in the Local Assistance Procedures Manual and the Local Assistance
Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES")
relating to the federal -aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR part
200 federal requirements, and all applicable federal laws, regulations, and policy and procedural
or instructional memoranda, unless otherwise specifically waived as designated in the executed
project -specific PROGRAM SUPPLEMENT.
10. If PROJECT is not on STATE -owned right of way, PROJECT shall be constructed in
accordance with LOCAL ASSISTANCE PROCEDURES that describes minimum statewide design
standards for local agency streets and roads. LOCAL ASSISTANCE PROCEDURES for projects
off the National Highway System (NHS) allow STATE to accept either the STATE's minimum
statewide design standards or the approved geometric design standards of ADMINISTERING
AGENCY. Additionally, for projects off the NHS, STATE will accept ADMINISTERING AGENCY -
approved standard specifications, standard plans, materials sampling and testing quality
assurance programs that meet the conditions described in the then current LOCAL ASSISTANCE
PROCEDURES.
11. If PROJECT involves work within or partially within STATE -owned right-of-way, that
PROJECT shall also be subject to compliance with the policies, procedures and standards of the
STATE Project Development Procedures Manual and Highway Design Manual and, where
appropriate, an executed Cooperative Agreement between STATE and ADMINISTERING
AGENCY that outlines the PROJECT responsibilities and respective obligations of the PARTIES.
ADMINISTERING AGENCY and its contractors shall each obtain an encroachment permit through
STATE prior to commencing any work within STATE rights of way or work which affects STATE
facilities.
12. When PROJECT is not on the State Highway System but includes work to be performed by a
railroad, the contract for such work shall be prepared by ADMINISTERING AGENCY or by
STATE, as the PARTIES may hereafter agree. In either event, ADMINISTERING AGENCY shall
enter into an agreement with the railroad providing for future maintenance of protective devices or
other facilities installed under the contract.
13. If PROJECT is using STATE funds, the Department of General Services, Division of the State
Architect, or its designee, shall review the contract PS&E for the construction of buildings,
structures, sidewalks, curbs and related facilities for accessibility and usability. ADMINISTERING
AGENCY shall not award a PROJECT construction contract for these types of improvements until
the State Architect has issued written approval stating that the PROJECT plans and specifications
comply with the provisions of sections 4450 and 4454 of the California Government Code, if
applicable. Further requirements and guidance are provided in Title 24 of the California Code of
Regulations.
14. ADMINISTERING AGENCY will advertise, award and administer PROJECT in accordance
with the current LOCAL ASSISTANCE PROCEDURES unless otherwise stated in the executed
project -specific PROGRAM SUPPLEMENT.
Page 3 of 26
65
15. ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection
of each PROJECT. While consultants may perform supervision and inspection work for PROJECT
with a fully qualified and licensed engineer, ADMINISTERING AGENCY shall provide a full-time
employee to be in responsible charge of each PROJECT who is not a consultant.
16. ADMINISTERING AGENCY shall submit PROJECT -specific contract award documents to
STATE's District Local Assistance Engineer within sixty (60) days after contract award. A copy of
the award documents shall also be included' with the submittal of the first invoice for a construction
contract by ADMINISTERING AGENCY.
17. ADMINISTERING AGENCY shall submit the final report documents that collectively constitute
a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure
by ADMINISTERING AGENCY to submit a "Report of Expenditures" within one hundred eighty
(180) days of project completion will result in STATE imposing sanctions upon ADMINISTERING
AGENCY in accordance with the current LOCAL ASSISTANCE PROCEDURES.
18. ADMINISTERING AGENCY shall comply with: (i) section 504 of the Rehabilitation Act of 1973
which prohibits discrimination on the basis of disability in federally assisted programs; (ii) the
Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination on the basis of
disability irrespective of funding; and (iii) all applicable regulations and guidelines issued pursuant
to both the Rehabilitation Act and the ADA.
19. The Congress of the United States, the Legislature of the State of California and the Governor
of the State of California, each within their respective jurisdictions, have prescribed certain
nondiscrimination requirements with respect to contract and other work financed with public funds.
ADMINISTERING AGENCY agrees to comply with the requirements of the FAIR EMPLOYMENT
PRACTICES ADDENDUM (Exhibit A attached hereto) and the NONDISCRIMINATION
ASSURANCES (Exhibit B attached hereto). ADMINISTERING AGENCY further agrees that any
agreement entered into by ADMINISTERING AGENCY with a third party for performance of
PROJECT -related work shall incorporate Exhibits A and B (with third party's name replacing
ADMINISTERING AGENCY) as essential parts of such agreement to be enforced by that third
party as verified by ADMINISTERING AGENCY.
Page 4 of 26
DR
ARTICLE II - RIGHTS OF WAY
1. No contract for the construction of a federal -aid PROJECT shall be awarded until all necessary
rights of way have been secured. Prior to the advertising for construction of PROJECT,
ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence
that all necessary rights of way are available for construction purposes or will be available by the
time of award of the construction contract.
2. ADMINISTERING AGENCY agrees to indemnify and hold STATE harmless from any liability
that may result in the event the right of way for a PROJECT, including, but not limited to, being
clear as certified or if said right of way is found to contain hazardous materials requiring treatment
or removal to remediate in accordance with Federal and State laws. The furnishing of right of way
as provided for herein includes, in addition to all real property required for the PROJECT, title free
and clear of obstructions and encumbrances affecting PROJECT and the payment, as required by
applicable law, of relocation costs and damages to remainder real property not actually taken but
injuriously affected by PROJECT. ADMINISTERING AGENCY shall pay, from its own non -
matching funds, any costs which arise out of delays to the construction of PROJECT because
utility facilities have not been timely removed or relocated, or because rights of way were not
available to ADMINISTERING AGENCY for the orderly prosecution of PROJECT work.
3. Subject to STATE approval and such supervision as is required by LOCAL ASSISTANCE
PROCEDURES over ADMINISTERING AGENCY's right of way acquisition procedures,
ADMINISTERING AGENCY may claim reimbursement from federal funds for expenditures
incurred in purchasing only the necessary rights of way needed for the PROJECT after crediting
PROJECT with the fair market value of any excess property retained and not disposed of by
ADMINISTERING AGENCY.
4. When real property rights are to be acquired by ADMINISTERING AGENCY for a PROJECT,
said ADMINISTERING AGENCY must carry out that acquisition in compliance with all applicable
State and Federal laws and regulations, in accordance with State procedures as published in
State's current LOCAL ASSISTANCE PROCEDURES and STATE's Right -of -Way Manual,
subject to STATE oversight to ensure that the completed work is acceptable under the Federal
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.
5. Whether or not federal -aid is to be requested for right of way, should ADMINISTERING
AGENCY, in acquiring right of way for PROJECT, displace an individual, family, business, farm
operation, or non-profit organization, relocation payments and services will be provided as set
forth in 49 CFR, Part 24. The public will be adequately informed of the relocation payments and
services which will be available, and, to the greatest extent practicable, no person lawfully
occupying real property shall be required to move from his/her dwelling or to move his/her
business or farm operation without at least ninety (90) days written notice from ADMINISTERING
AGENCY. ADMINISTERING AGENCY will provide STATE with specific assurances, on each
portion of the PROJECT, that no person will be displaced until comparable decent, safe and
sanitary replacement housing is available within a reasonable period of time prior to displacement,
and that ADMINISTERING AGENCY's relocation program is realistic and adequate to provide
orderly, timely and efficient relocation of PROJECT -displaced persons as provided in 49 CFR,
Part 24.
Page 5 of 26
67
6. ADMINISTERING AGENCY shall, along with recording the deed or instrument evidencing title
in the name of the ADMINISTERING AGENCY or their assignee, also record an Agreement
Declaring Restrictive Covenants (ADRC) as a separate document incorporating the assurances
included within Exhibits A and B and Appendices A, B, C and D of this AGREEMENT, as
appropriate.
Page 6 of 26
.:
ARTICLE III - MAINTENANCE AND MANAGEMENT
1. ADMINISTERING AGENCY will maintain and operate the property acquired, developed,
constructed, rehabilitated, or restored by PROJECT for its intended public use until such time as
the parties might amend this AGREEMENT to otherwise provide. With the approval of STATE,
ADMINISTERING AGENCY or its successors in interest in the PROJECT property may transfer
this obligation and responsibility to maintain and operate PROJECT property for that intended
public purpose to another public entity.
2. Upon ADMINISTERING AGENCY's acceptance of the completed federal -aid construction
contract or upon contractor being relieved of the responsibility for maintaining and protecting
PROJECT, ADMINISTERING AGENCY will be responsible for the maintenance, ownership,
liability, and the expense thereof, for PROJECT in a manner satisfactory to the authorized
representatives of STATE and FHWA and if PROJECT falls within the jurisdictional limits of
another Agency or Agencies, it is the duty of ADMINISTERING AGENCY to facilitate a separate
maintenance agreement(s) between itself and the other jurisdictional Agency or Agencies
providing for the operation, maintenance, ownership and liability of PROJECT. Until those
agreements are executed, ADMINISTERING AGENCY will be responsible for all PROJECT
operations, maintenance, ownership and liability in a manner satisfactory to the authorized
representatives of STATE and FHWA. If, within ninety (90) days after receipt of notice from
STATE that a PROJECT, or any portion thereof, is not being properly operated and maintained
and ADMINISTERING AGENCY has not satisfactorily remedied the conditions complained of, the
approval of future federal -aid projects of ADMINISTERING AGENCY will be withheld until the
PROJECT shall have been put in a condition of operation and maintenance satisfactory to STATE
and FHWA. The provisions of this section shall not apply to a PROJECT that has been vacated
through due process of law with STATE's concurrence.
3. PROJECT and its facilities shall be maintained by an adequate and well -trained staff of
engineers and/or such other professionals and technicians as PROJECT reasonably requires.
Said operations and maintenance staff may be employees of ADMINISTERING AGENCY, another
unit of government, or a contractor under agreement with ADMINISTERING AGENCY. All
maintenance will be performed at regular intervals or as required for efficient operation of the
complete PROJECT improvements.
Page 7 of 26
••
ARTICLE IV - FISCAL PROVISIONS
1. All contractual obligations of STATE are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California Transportation Commission (CTC).
2. STATE'S financial commitment of federal funds will occur only upon the execution of this
AGREEMENT, the authorization of the project -specific E-76 or E-76 (AMOD), the execution of
each project -specific PROGRAM SUPPLEMENT, and STATE's approved finance letter.
3. ADMINISTERING AGENCY may submit signed invoices in arrears for reimbursement of
participating PROJECT costs on a regular basis once the project -specific PROGRAM
SUPPLEMENT has been executed by STATE.
4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six
(6) months commencing after the funds are encumbered on either the project -specific PROGRAM
SUPPLEMENT or through a project -specific finance letter approved by STATE. STATE reserves
the right to suspend future authorizations/obligations, and invoice payments for any on -going or
future federal -aid project by ADMINISTERING AGENCY if PROJECT costs have not been
invoiced by ADMINISTERING AGENCY for a six (6) month period.
5. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address
of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE
PROCEDURES.
6. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation
for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY.
ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if
requested by State. Acceptable backup documentation includes, but is not limited to, agency's
progress payment to the contractors, copies of cancelled checks showing amounts made payable
to vendors and contractors, and/or a computerized summary of PROJECT costs.
7. Payments to ADMINISTERING AGENCY can only be released by STATE as reimbursement of
actual allowable PROJECT costs already incurred and paid for by ADMINISTERING AGENCY.
8. Indirect Cost Allocation Plans/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost
Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans
Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking
reimbursement of indirect costs incurred within each fiscal year being claimed for State and
federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set
forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the
ICAP/ICRP approval procedures established by STATE.
9. Once PROJECT has been awarded, STATE reserves the right to de -obligate any excess
federal funds from the construction phase of PROJECT if the contract award amount is less than
the obligated amount, as shown on the PROJECT E-76 or E-76 (AMOD).
10. STATE will withhold the greater of either two (2) percent of the total of all federal funds
encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY
submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT
PROJECT.
Page 8 of 26
70
11. The estimated total cost of PROJECT, the amount of federal funds obligated, and the required
matching funds may be adjusted by mutual consent of the PARTIES hereto with a finance letter, a
detailed estimate, if required, and approved E-76 (AMOD). Federal -aid funding may be increased
to cover PROJECT cost increases only if such funds are available and FHWA concurs with that
increase.
12. When additional federal -aid funds are not available, ADMINISTERING AGENCY agrees that
the payment of federal funds will be limited to the amounts authorized on the PROJECT specific
E-76 / E-76 (AMOD) and agrees that any increases in PROJECT costs must be defrayed with
ADMINISTERING AGENCY's own funds.
13. ADMINISTERING AGENCY shall use its own non-federal funds to finance the local share of
eligible costs and all expenditures or contract items ruled ineligible for financing with federal funds.
STATE shall make the determination of ADMINISTERING AGENCY's cost eligibility for federal
fund financing of PROJECT costs.
14. ADMINISTERING AGENCY will reimburse STATE for STATE's share of costs for work
performed by STATE at the request of ADMINISTERING AGENCY. STATE's costs shall include
overhead assessments in accordance with section 8755.1 of the State Administrative Manual.
15. Federal and state funds allocated from the State Transportation Improvement Program (STIP)
are subject to the timely use of funds provisions enacted by Senate Bill 45, approved in 1997, and
subsequent STIP Guidelines and State procedures approved by the CTC and STATE.
16. Federal funds encumbered for PROJECT are available for liquidation for a period of six (6)
years from the beginning of the State fiscal year the funds were appropriated in the State Budget.
State funds encumbered for PROJECT are available for liquidation only for six (6) years from the
beginning of the State fiscal year the funds were appropriated in the State Budget. Federal or
state funds not liquidated within these periods will be reverted unless a Cooperative Work
Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California
Department of Finance (per Government Code section 16304). The exact date of fund reversion
will be reflected in the STATE signed finance letter for PROJECT.
17. Payments to ADMINISTERING AGENCY for PROJECT -related travel and subsistence (per
diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors
claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid
rank and file STATE employees under current State Department of Personnel Administration
(DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates,
ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments
inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on
demand within thirty (30) days of such invoice.
18. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative
Requirements, Cost Principles and Audit Requirement for Federal Awards.
19. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will
be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition
Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of
individual PROJECT cost items.
Page 9 of 26
71
20. Every sub -recipient receiving PROJECT funds under this AGREEMENT shall comply with 2
CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public
Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E
services), and other applicable STATE and FEDERAL regulations.
21. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit
that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48
CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to
repayment by ADMINISTERING AGENCY to STATE.
22. Should ADMINISTERING AGENCY fail to refund any moneys due upon written demand by
STATE as provided hereunder or should ADMINISTERING AGENCY breach this AGREEMENT
by failing to complete PROJECT without adequate justification and approval by STATE, then,
within thirty 30 days of demand, or within such other period as may be agreed to in writing
between the PARTIES, STATE, acting through the State Controller, the State Treasurer, or any
other public entity or agency, may withhold or demand a transfer of an amount equal to the
amount paid by or owed to STATE from future apportionments, or any other funds due
ADMINISTERING AGENCY from the Highway Users Tax Fund or any other sources of funds,
and/or may withhold approval of future ADMINISTERING AGENCY federal -aid projects.
23. Should ADMINISTERING AGENCY be declared to be in breach of this AGREEMENT or
otherwise in default thereof by STATE, and if ADMINISTERING AGENCY is constituted as a joint
powers authority, special district, or any other public entity not directly receiving funds through the
State Controller, STATE is authorized to obtain reimbursement from whatever sources of funding
are available, including the withholding or transfer of funds, pursuant to Article IV - 22, from those
constituent entities comprising a joint powers authority or by bringing of an action against
ADMINISTERING AGENCY or its constituent member entities, to recover all funds provided by
STATE hereunder.
24. ADMINISTERING AGENCY acknowledges that the signatory party represents the
ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers
Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict or
otherwise limit STATE's ability to recover State funds improperly spent by ADMINISTERING
AGENCY in contravention of the terms of this AGREEMENT.
Page 10 of 26
72
ARTICLE V
AUDITS, THIRD PARTY CONTRACTING, RECORDS RETENTION AND REPORTS
1. STATE reserves the right to conduct technical and financial audits of PROJECT work and
records and ADMINISTERING AGENCY agrees, and shall require its contractors and
subcontractors to agree, to cooperate with STATE by making all appropriate and relevant
PROJECT records available for audit and copying as required by paragraph three (3) of ARTICLE
V.
2. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a
financial management system and records that properly accumulate and segregate reasonable,
allowable, and allocable incurred PROJECT costs and matching funds by line item for the
PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and
all subcontractors shall conform to Generally Accepted Accounting Principles, enable the
determination of incurred costs at interim points of completion, and provide support for
reimbursement payment vouchers or invoices sent to or paid by STATE.
3. ADMINISTERING AGENCY, ADMINISTERING AGENCY's contractors and subcontractors, and
STATE shall each maintain and make available for inspection and audit by STATE, the California
State Auditor, or any duly authorized representative of STATE or the United States all books,
documents, papers, accounting records, and other evidence pertaining to the performance of such
contracts, including, but not limited to, the costs of administering those various contracts and
ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced
parties shall make such AGREEMENT, PROGRAM SUPPLEMENT and contract materials
available at their respective offices at all reasonable times during the entire PROJECT period and
for three (3) years from the date of submission of the final expenditure report by the STATE to the
FHWA.
4. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act
of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year. The Federal
Funds received under a PROGRAM SUPPLEMENT are a part of the Catalogue of Federal
Domestic Assistance (CFDA) 20.205.
5. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the
terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING
AGENCY's annual audit and in the schedule of projects to be examined under its single audit
prepared in accordance with 2 CFR, Part 200.
6. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction
contract over $10,000, or other contracts over $25,000 (excluding professional service contracts of
the type which are required to be procured in accordance with Government Code sections 4525
(d), (e) and (f)) on the basis of a noncompetitive negotiation for work to be performed under this
AGREEMENT without the prior written approval of STATE. Contracts awarded by
ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set
forth in this AGREEMENT regarding local match funds.
Page 11 of 26
73
7. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT
shall contain provisions 5, 6, 17, 19 and 20 of ARTICLE IV, FISCAL PROVISIONS, and provisions
1, 2, and 3 of this ARTICLE V, AUDITS, THIRD -PARTY CONTRACTING RECORDS
RETENTION AND REPORTS.
8. To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match
funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the
same manner as required of all other PROJECT expenditures.
9. In addition to the above, the pre -award requirements of third -party contractor/consultants with
ADMINISTERING AGENCY should be consistent with the LOCAL ASSISTANCE PROCEDURES.
Page 12 of 26
74
ARTICLE VI - FEDERAL LOBBYING ACTIVITIES CERTIFICATION
1. By execution of this AGREEMENT, ADMINISTERING AGENCY certifies, to the best of the
signatory officer's knowledge and belief, that:
A. No federal or state appropriated funds have been paid or will be paid, by or on behalf of
ADMINISTERING AGENCY, to any person for influencing or attempting to influence an officer or
employee of any STATE or federal agency, a member of the State Legislature or United States
Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of
the Legislature or Congress in connection with the awarding of any STATE or federal contract,
including this AGREEMENT, the making of any STATE or federal loan, the entering into of any
cooperative contract, and the extension, continuation, renewal, amendment, or modification of any
STATE or federal contract, grant, loan, or cooperative contract.
B. If any funds other than federal appropriated funds have been paid, or will be paid, to any person
for influencing or attempting to influence an officer or employee of any federal agency, a member
of Congress, an officer or employee of Congress or an employee of a member of Congress in
connection with this AGREEMENT, grant, local, or cooperative contract, ADMINISTERING
AGENCY shall complete and submit Standard Form-LLL, "Disclosure Form to Rep Lobbying," in
accordance with the form instructions.
C. This certification is a material representation of fact upon which reliance was placed when this
AGREEMENT and each PROGRAM SUPPLEMENT was or will be made or entered into.
Submission of this certification is a prerequisite for making or entering into this AGREEMENT
imposed by Section 1352, Title 31, United States Code. Any party who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
2. ADMINISTERING AGENCY also agrees by signing this AGREEMENT that the language of this
certification will be included in all lower tier sub -agreements which exceed $100,000 and that all
such sub -recipients shall certify and disclose accordingly.
Page 13 of 26
75
ARTICLE VII - MISCELLANEOUS PROVISIONS
1. ADMINISTERING AGENCY agrees to use all state funds reimbursed hereunder only for
transportation purposes that are in conformance with Article XIX of the California State
Constitution and the relevant Federal Regulations.
2. This AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute
enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or
funding of this AGREEMENT in any manner.
3. ADMINISTERING AGENCY and the officers and employees of ADMINISTERING AGENCY,
when engaged in the performance of this AGREEMENT, shall act in an independent capacity and
not as officers, employees or agents of STATE or the federal government.
4. Each project -specific E-76 or E-76 (AMOD), PROGRAM SUPPLEMENT and Finance Letter
shall separately establish the terms and funding limits for each described PROJECT funded under
the AGREEMENT. No federal or state funds are obligated against this AGREEMENT.
5. ADMINISTERING AGENCY certifies that neither ADMINISTERING AGENCY nor its principals
are suspended or debarred at the time of the execution of this AGREEMENT. ADMINISTERING
AGENCY agrees that it will notify STATE immediately in the event a suspension or a debarment
occurs after the execution of this AGREEMENT.
6. ADMINISTERING AGENCY warrants, by execution of this AGREEMENT, that no person or
selling agency has been employed or retained to solicit or secure this AGREEMENT upon an
agreement or understanding for a commission, percentage, brokerage, or contingent fee,
excepting bona fide employees or bona fide established commercial or selling agencies
maintained by ADMINISTERING AGENCY for the purpose of securing business. For breach or
violation of this warranty, STATE has the right to annul this AGREEMENT without liability, pay
only for the value of the work actually performed, or in STATE's discretion, to deduct from the
price of consideration, or otherwise recover, the full amount of such commission, percentage,
brokerage, or contingent fee.
7. In accordance with Public Contract Code section 10296, ADMINISTERING AGENCY hereby
certifies under penalty of perjury that no more than one final unappealable finding of contempt of
court by a federal court has been issued against ADMINISTERING AGENCY within the immediate
preceding two (2) year period because of ADMINISTERING AGENCY's failure to comply with an
order of a federal court that orders ADMINISTERING AGENCY to comply with an order of the
National Labor Relations Board.
8. ADMINISTERING AGENCY shall disclose any financial, business, or other relationship with
STATE, FHWA or Federal Transit Administration (FTA) that may have an impact upon the
outcome of this AGREEMENT. ADMINISTERING AGENCY shall also list current contractors who
may have a financial interest in the outcome of this AGREEMENT.
9. ADMINISTERING AGENCY hereby certifies that it does not have nor shall it acquire any
financial or business interest that would conflict with the performance of PROJECT under this
AGREEMENT.
Page 14 of 26
76
10. ADMINISTERING AGENCY warrants that this AGREEMENT was not obtained or secured
through rebates, kickbacks or other unlawful consideration either promised or paid to any STATE
employee. For breach or violation of this warranty, STATE shall have the right, in its discretion, to
terminate this AGREEMENT without liability, to pay only for the work actually performed, or to
deduct from the PROGRAM SUPPLEMENT price or otherwise recover the full amount of such
rebate, kickback, or other unlawful consideration.
11. Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed
of by agreement shall be decided by the STATE's Contract Officer who may consider any written
or verbal evidence submitted by ADMINISTERING AGENCY. The decision of the Contract Officer,
issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact
considered and determined by the Contract Officer.
12. Neither the pending of a dispute nor its consideration by the Contract Officer will excuse
ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this
AGREEMENT.
13. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any
injury, damage or liability occurring by reason of anything done or omitted to be done by STATE,
under or in connection with any work, authority or jurisdiction arising under this AGREEMENT. It is
understood and agreed that STATE shall fully defend, indemnify and save harmless the
ADMINISTERING AGENCY and all of its officers and employees from all claims, suits or actions
of every name, kind and description brought forth under, including, but not limited to, tortious,
contractual, inverse condemnation and other theories or assertions of liability occurring by reason
of anything done or omitted to be done by STATE under this AGREEMENT.
14. Neither STATE nor any officer or employee thereof shall be responsible for any injury, damage
or liability occurring by reason of anything done or omitted to be done by ADMINISTERING
AGENCY under, or in connection with, any work, authority or jurisdiction arising under this
AGREEMENT. It is understood and agreed that ADMINISTERING AGENCY shall fully defend,
indemnify and save harmless STATE and all of its officers and employees from all claims, suits or
actions of every name, kind and description brought forth under, including, but not limited to,
tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by
reason of anything done or omitted to be done by ADMINISTERING AGENCY under this
AGREEMENT.
15. STATE reserves the right to terminate funding for any PROJECT upon written notice to
ADMINISTERING AGENCY in the event that ADMINISTERING AGENCY fails to proceed with
PROJECT work in accordance with the project -specific PROGRAM SUPPLEMENT, the bonding
requirements if applicable, or otherwise violates the conditions of this AGREEMENT and/or
PROGRAM SUPPLEMENT, or the funding allocation such that substantial performance is
significantly endangered.
Page 15 of 26
77
16. No termination shall become effective if, within thirty (30) days after receipt of a Notice of
Termination, ADMINISTERING AGENCY either cures the default involved or, if not reasonably
susceptible of cure within said thirty (30) day period, ADMINISTERING AGENCY proceeds
thereafter to complete the cure in a manner and time line acceptable to STATE. Any such
termination shall be accomplished by delivery to ADMINISTERING AGENCY of a Notice of
Termination, which notice shall become effective not less than thirty (30) days after receipt,
specifying the reason for the termination, the extent to which funding of work under this
AGREEMENT is terminated and the date upon which such termination becomes effective, if
beyond thirty (30) days after receipt. During the period before the effective termination date,
ADMINISTERING AGENCY and STATE shall meet to attempt to resolve any dispute. In the event
of such termination, STATE may proceed with the PROJECT work in a manner deemed proper by
STATE. If STATE terminates funding for PROJECT with ADMINISTERING AGENCY, STATE
shall pay ADMINISTERING AGENCY the sum due ADMINISTERING AGENCY under the
PROGRAM SUPPLEMENT and/or STATE approved finance letter prior to termination, provided,
however, ADMINISTERING AGENCY is not in default of the terms and conditions of this
AGREEMENT or the project -specific PROGRAM SUPPLEMENT and that the cost of PROJECT
completion to STATE shall first be deducted from any sum due ADMINISTERING AGENCY.
17. In case of inconsistency or conflicts with the terms of this AGREEMENT and that of a project -
specific PROGRAM SUPPLEMENT, the terms stated in that PROGRAM SUPPLEMENT shall
prevail over those in this AGREEMENT.
18. Without the written consent of STATE, this AGREEMENT is not assignable by
ADMINISTERING AGENCY either in whole or in part.
19. No alteration or variation of the terms of this AGREEMENT shall be valid unless made in
writing and signed by the PARTIES, and no oral understanding or agreement not incorporated
herein shall be binding on any of the PARTIES.
IN WITNESS WHEREOF, the PARTIES have executed this AGREEMENT by their duly
authorized officers.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION City of La Quinta
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
City of La Quinta
Representative Name & Title
(Authorized Governing Body Representative)
Date
Page 16 of 26
78
EXHIBIT A
FAIR EMPLOYMENT PRACTICES ADDENDUM
1. In the performance of this Agreement, ADMINISTERING AGENCY will not discriminate against
any employee for employment because of race, color, sex, sexual orientation, religion, ancestry or
national origin, physical disability, medical condition, marital status, political affiliation, family and
medical care leave, pregnancy leave, or disability leave. ADMINISTERING AGENCY will take
affirmative action to ensure that employees are treated during employment without regard to their
race, sex, sexual orientation, color, religion, ancestry, or national origin, physical disability, medical
condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or
disability leave. Such action shall include, but not be limited to, the following: employment;
upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship.
ADMINISTERING AGENCY shall post in conspicuous places, available to employees for
employment, notices to be provided by STATE setting forth the provisions of this Fair Employment
section.
2. ADMINISTERING AGENCY, its contractor(s) and all subcontractors shall comply with the
provisions of the Fair Employment and Housing Act (Government Code Section 1290-0 et seq.),
and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2,
Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code, Section 12900(a-f), set forth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations are incorporated into this AGREEMENT
by reference and made a part hereof as if set forth in full. Each of the ADMINISTERING
AGENCY'S contractors and all subcontractors shall give written notice of their obligations under
this clause to labor organizations with which they have a collective bargaining or other
agreements, as appropriate.
3. ADMINISTERING AGENCY shall include the nondiscrimination and compliance provisions of
this clause in all contracts and subcontracts to perform work under this AGREEMENT.
4. ADMINISTERING AGENCY will permit access to the records of employment, employment
advertisements, application forms, and other pertinent data and records by STATE, the State Fair
Employment and Housing Commission, or any other agency of the State of California designated
by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment
section of this Agreement.
5. Remedies for Willful Violation:
(a) STATE may determine a willful violation of the Fair Employment provision to have occurred
upon receipt of a final judgment to that effect from a court in an action to which ADMINISTERING
AGENCY was a party, or upon receipt of a written notice from the Fair Employment and Housing
Commission that it has investigated and determined that ADMINISTERING AGENCY has violated
the Fair Employment Practices Act and had issued an order under Labor Code Section 1426
which has become final or has obtained an injunction under Labor Code Section 1429.
Page 17 of 26
79
(b) For willful violation of this Fair Employment Provision, STATE shall have the right to terminate
this Agreement either in whole or in part, and any loss or damage sustained by STATE in securing
the goods or services thereunder shall be borne and paid for by ADMINISTERING AGENCY and
by the surety under the performance bond, if any, and STATE may deduct from any moneys due
or thereafter may become due to ADMINISTERING AGENCY, the difference between the price
named in the Agreement and the actual cost thereof to STATE to cure ADMINISTERING
AGENCY's breach of this Agreement.
Page 18 of 26
80
EXHIBIT B
NONDISCRIMINATION ASSURANCES
ADMINISTERING AGENCY HEREBY AGREES THAT, as a condition to receiving any federal
financial assistance from the STATE, acting for the U.S. Department of Transportation, it will
comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-42 U.S.C.
2000d-4 (hereinafter referred to as the ACT), and all requirements imposed by or pursuant to Title
49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, "Nondiscrimination in Federally -Assisted Programs of the Department of
Transportation - Effectuation of Title VI of the Civil Rights Act of 1964" (hereinafter referred to as
the REGULATIONS), the Federal -aid Highway Act of 1973, and other pertinent directives, to the
end that in accordance with the ACT, REGULATIONS, and other pertinent directives, no person in
the United States shall, on the grounds of race, color, sex, national origin, religion, age or
disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity for which ADMINISTERING AGENCY receives
federal financial assistance from the Federal Department of Transportation. ADMINISTERING
AGENCY HEREBY GIVES ASSURANCE THAT ADMINISTERING AGENCY will promptly take
any measures necessary to effectuate this agreement. This assurance is required by subsection
21.7(a) (1) of the REGULATIONS.
More specifically, and without limiting the above general assurance, ADMINISTERING AGENCY
hereby gives the following specific assurances with respect to its federal -aid Program:
1. That ADMINISTERING AGENCY agrees that each "program" and each "facility" as defined in
subsections 21.23 (e) and 21.23 (b) of the REGULATIONS, will be (with regard to a "program")
conducted, or will be (with regard to a "facility") operated in compliance with all requirements
imposed by, or pursuant to, the REGULATIONS.
2. That ADMINISTERING AGENCY shall insert the following notification in all solicitations for bids
for work or material subject to the REGULATIONS made in connection with the federal -aid
Program and, in adapted form, in all proposals for negotiated agreements:
ADMINISTERING AGENCY hereby notifies all bidders that it will affirmatively insure that in any
agreement entered into pursuant to this advertisement, minority business enterprises will be
afforded full opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, sex, national origin, religion, age, or disability in
consideration for an award.
3. That ADMINISTERING AGENCY shall insert the clauses of Appendix A of this assurance in
every agreement subject to the ACT and the REGULATIONS:
4. That the clauses of Appendix B of this Assurance shall be included as a covenant running with
the land, in any deed effecting a transfer of real property, structures, or improvements thereon, or
interest therein.
Page 19 of 26
81
5. That where ADMINISTERING AGENCY receives federal financial assistance to construct a
facility, or part of a facility, the Assurance shall extend to the entire facility and facilities operated in
connection therewith.
6. That where ADMINISTERING AGENCY receives federal financial assistance in the form, or for
the acquisition, of real property or an interest in real property, the Assurance shall extend to rights
to space on, over, or under such property.
7. That ADMINISTERING AGENCY shall include the appropriate clauses set forth in Appendix C
and D of this Assurance, as a covenant running with the land, in any future deeds, leases, permits,
licenses, and similar agreements entered into by the ADMINISTERING AGENCY with other
parties:
Appendix C;
(a) for the subsequent transfer of real property acquired or improved under the federal -aid
Program; and
Appendix D;
(b) for the construction or use of or access to space on, over, or under real property acquired, or
improved under the federal -aid Program.
8. That this assurance obligates ADMINISTERING AGENCY for the period during which federal
financial assistance is extended to the program, except where the federal financial assistance is to
provide, or is in the form of, personal property or real property or interest therein, or structures, or
improvements thereon, in which case the assurance obligates ADMINISTERING AGENCY or any
transferee for the longer of the following periods:
(a) the period during which the property is used for a purpose for which the federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits; or
(b) the period during which ADMINISTERING AGENCY retains ownership or possession of the
property.
9. That ADMINISTERING AGENCY shall provide for such methods of administration for the
program as are found by the U.S. Secretary of Transportation, or the official to whom he delegates
specific authority, to give reasonable guarantee that ADMINISTERING AGENCY, other recipients,
sub -grantees, applicants, sub -applicants, transferees, successors in interest, and other
participants of federal financial assistance under such program will comply with all requirements
imposed by, or pursuant to, the ACT, the REGULATIONS, this Assurance and the Agreement.
10. That ADMINISTERING AGENCY agrees that the United States and the State of California
have a right to seek judicial enforcement with regard to any matter arising under the ACT, the
REGULATIONS, and this Assurance.
Page 20 of 26
82
11. ADMINISTERING AGENCY shall not discriminate on the basis of race, religion, age, disability,
color, national origin or sex in the award and performance of any STATE assisted contract or in
the administration on its DBE Program or the requirements of 49 CFR Part 26. ADMINISTERING
AGENCY shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-
discrimination in the award and administration of STATE assisted contracts. ADMINISTERING
AGENCY'S DBE Implementation Agreement is incorporated by reference in this AGREEMENT.
Implementation of this program is a legal obligation and failure to carry out its terms shall be
treated as a violation of this agreement. Upon notification to the recipient of its failure to carry out
its approved DBE Implementation Agreement, STATE may impose sanctions as provided for
under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
USC 1001 and/or the Program Fraud Civil Remedies Act of 1985 (31 USC 3801 et seq.)
THESE ASSURANCES are given in consideration of and for the purpose of obtaining any and all
federal grants, loans, agreements, property, discounts or other federal financial assistance
extended after the date hereof to ADMINISTERING AGENCY by STATE, acting for the U.S.
Department of Transportation, and is binding on ADMINISTERING AGENCY, other recipients,
subgrantees, applicants, sub -applicants, transferees, successors in interest and other participants
in the federal -aid Highway Program.
Page 21 of 26
83
APPENDIX A TO EXHIBIT B
During the performance of this Agreement, ADMINISTERING AGENCY, for itself, its assignees
and successors in interest (hereinafter collectively referred to as ADMINISTERING AGENCY)
agrees as follows:
(1) Compliance with Regulations: ADMINISTERING AGENCY shall comply with the regulations
relative to nondiscrimination in federally assisted programs of the Department of Transportation,
Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time,
(hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and
made a part of this agreement.
(2) Nondiscrimination: ADMINISTERING AGENCY, with regard to the work performed by it during
the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin,
religion, age, or disability in the selection and retention of sub -applicants, including procurements
of materials and leases of equipment. ADMINISTERING AGENCY shall not participate either
directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS,
including employment practices when the agreement covers a program set forth in Appendix B of
the REGULATIONS.
(3) Solicitations for Sub -agreements, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by ADMINISTERING AGENCY for
work to be performed under a Sub -agreement, including procurements of materials or leases of
equipment, each potential sub -applicant or supplier shall be notified by ADMINISTERING
AGENCY of the ADMINISTERING AGENCY's obligations under this Agreement and the
REGULATIONS relative to nondiscrimination on the grounds of race, color, or national origin.
(4) Information and Reports: ADMINISTERING AGENCY shall provide all information and reports
required by the REGULATIONS, or directives issued pursuant thereto, and shall permit access to
ADMINISTERING AGENCY's books, records, accounts, other sources of information, and its
facilities as may be determined by STATE or FHWA to be pertinent to ascertain compliance with
such REGULATIONS or directives. Where any information required of ADMINISTERING
AGENCY is in the exclusive possession of another who fails or refuses to furnish this information,
ADMINISTERING AGENCY shall so certify to STATE or the FHWA as appropriate, and shall set
forth what efforts ADMINISTERING AGENCY has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of ADMINISTERING AGENCY's noncompliance
with the nondiscrimination provisions of this agreement, STATE shall impose such agreement
sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
(a) withholding of payments to ADMINISTERING AGENCY under the Agreement within a
reasonable period of time, not to exceed 90 days; and/or
(b) cancellation, termination or suspension of the Agreement, in whole or in part.
Page 22 of 26
84
(6) Incorporation of Provisions: ADMINISTERING AGENCY shall include the provisions of
paragraphs (1) through (6) in every sub -agreement, including procurements of materials and
leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto.
ADMINISTERING AGENCY shall take such action with respect to any sub -agreement or
procurement as STATE or FHWA may direct as a means of enforcing such provisions including
sanctions for noncompliance, provided, however, that, in the event ADMINISTERING AGENCY
becomes involved in, or is threatened with, litigation with a sub -applicant or supplier as a result of
such direction, ADMINISTERING AGENCY may request STATE enter into such litigation to
protect the interests of STATE, and, in addition, ADMINISTERING AGENCY may request the
United States to enter into such litigation to protect the interests of the United States.
APPENDIX B TO EXHIBIT B
Page 23 of 26
85
The following clauses shall be included in any and all deeds effecting or recording the transfer of
PROJECT real property, structures or improvements thereon, or interest therein from the United
States.
(GRANTING CLAUSE)
NOW, THEREFORE, the U.S. Department of Transportation, as authorized by law, and upon the
condition that ADMINISTERING AGENCY will accept title to the lands and maintain the project
constructed thereon, in accordance with Title 23, United States Code, the Regulations for the
Administration of federal -aid for Highways and the policies and procedures prescribed by the
Federal Highway Administration of the Department of Transportation and, also in accordance with
and in compliance with the Regulations pertaining to and effectuating the provisions of Title VI of
the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000d to 2000d-4), does hereby remise,
release, quitclaim and convey unto the ADMINISTERING AGENCY all the right, title, and interest
of the U.S. Department of Transportation in, and to, said lands described in Exhibit "A" attached
hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto ADMINISTERING AGENCY and
its successors forever, subject, however, to the covenant, conditions, restrictions and reservations
herein contained as follows, which will remain in effect for the period during which the real
property or structures are used for a purpose for which federal financial assistance is extended or
for another purpose involving the provision of similar services or benefits and shall be binding on
ADMINISTERING AGENCY, its successors and assigns.
ADMINISTERING AGENCY, in consideration of the conveyance of said lands and interests in
lands, does hereby covenant and agree as a covenant running with the land for itself, its
successors and assigns,
(1) that no person shall on the grounds of race, color, sex, national origin, religion, age or
disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination with regard to any facility located wholly or in part on, over, or under such lands
hereby conveyed (;) (and) *
(2) that ADMINISTERING AGENCY shall use the lands and interests in lands so conveyed, in
compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in
federally -assisted programs of the Department of Transportation - Effectuation of Title VI of the
Civil Rights Act of 1964, and as said Regulations may be amended (;) and
(3) that in the event of breach of any of the above -mentioned nondiscrimination conditions, the
U.S. Department of Transportation shall have a right to re-enter said lands and facilities on said
land, and the above -described land and facilities shall thereon revert to and vest in and become
the absolute property of the U.S. Department of Transportation and its assigns as such interest
existed prior to this deed.*
* Reverter clause and related language to be used only when it is determined that such a clause is
necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964.
Page 24 of 26
APPENDIX C TO EXHIBIT B
The following clauses shall be included in any and all deeds, licenses, leases, permits, or similar
instruments entered into by ADMINISTERING AGENCY, pursuant to the provisions of Assurance
7(a) of Exhibit B.
The grantee (licensee, lessee, permittee, etc., as appropriate) for himself, his heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree (in the case of deeds and leases add "as covenant running with the
land") that in the event facilities are constructed, maintained, or otherwise operated on the said
property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S.
Department of Transportation program or activity is extended or for another purpose involving the
provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.), shall
maintain and operate such facilities and services in compliance with all other requirements
imposed pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation,
Subtitle A, Office of Secretary, Part 21, Nondiscrimination in federally -assisted programs of the
Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said
Regulations may be amended.
(Include in licenses, leases, permits, etc.)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING
AGENCY shall have the right to terminate the (license, lease, permit etc.) and to re-enter and
repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit,
etc.) had never been made or issued.
(Include in deeds)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING
AGENCY shall have the right to re-enter said land and facilities thereon, and the above -
described lands and facilities shall thereupon revert to and vest in and become the absolute
property of ADMINISTERING AGENCY and its assigns.
* Reverter clause and related language to be used only when it is determined that such a clause is
necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964.
Page 25 of 26
APPENDIX D TO EXHIBIT B
The following shall be included in all deeds, licenses, leases, permits, or similar agreements
entered into by the ADMINISTERING AGENCY, pursuant to the provisions of Assurance 7 (b) of
Exhibit B.
The grantee (licensee, lessee, permittee, etc., as appropriate) for himself, his personal
representatives, successors in interest and assigns, as a part of the consideration hereof, does
hereby covenant and agree (in the case of deeds, and leases add "as a covenant running with the
land") that:
(1) no person on the ground of race, color, sex, national origin, religion, age or disability, shall be
excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in
the use of said facilities;
(2) that in the construction of any improvements on, over, or under such land and the furnishing of
services thereon, no person on the ground of race, color, sex, national origin, religion, age or
disability shall be excluded from participation in, denied the benefits of, or otherwise be subjected
to discrimination; and
(3) that the (grantee, licensee, lessee, permittee, etc.,) shall use the premises in compliance with
the Regulations.
(Include in licenses, leases, permits, etc.)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING
AGENCY shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and
repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit,
etc.) had never been made or issued.
(Include in deeds)*
That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING
AGENCY shall have the right to re-enter said land and facilities thereon, and the above -
described lands and facilities shall thereupon revert to and vest in and become the absolute
property of ADMINISTERING AGENCY, and its assigns.
* Reverter clause and related language to be used only when it is determined that such a clause is
necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964.
Page 26 of 26
::
ATTACHMENT 2
PROGRAM SUPPLEMENT NO. F015
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO 08-54331`15
Adv Project ID Date: September 21, 2016
0814000004 Location: 08-RIV-0-LQNT
Project Number: HSIPL-5433(015)
E.A. Number:
Locode: 5433
This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Various intersections throughout the City
TYPE OF WORK: Upgrade safety lighting, street signs, traffic signal cabinets, and LENGTH: 0.0(MILES)
cabinet controllers
Estimated Cost Federal Funds Matching Funds
ZS30 $135,000.00 LOCAL OTHER
$150,000.00 $15,000.0 $0.00
CITY OF LA QUINTA
By
Title
Date
Attest
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date F` >f /-01
Chapter I Statutes Item I Year Program BC 1 Category I Fund Source
$135,000.00
AMOUNT
Program Supplement 08-5433F15-F015- ISTEA Pagel 06
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV 01/2010)
TO:
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR/LOCAL AGENCY:
CITY OF LA QUINTA
$ 135,000.00
PROCUREMENT TYPE:
Local Assistance
REQUISITION NUMBER / CONTRACT NUMBER:
RQS 081700000143
Pagel or 1
PROJECT NUMBER:
0814000004
ADA NOtll For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814
W
08-RIV-0-LQNT 09/21/2016
HSIPL-5433(015)
SPECIAL COVENANTS OR REMARKS
1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
C. STATE and ADMINISTERING AGENCY agree that any additional funds which might
be made available by future Federal obligations will be encumbered on this PROJECT by
use of a STATE -approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will
be limited to the amounts obligated by the Federal Highway Administration.
D. Award information shall be submitted by the ADMINISTERING AGENCY to the
District Local Assistance Engineer within 60 days of project contract award and prior to
the submittal of the ADMINISTERING AGENCY'S first invoice for the construction
contract.
Failure to do so will cause a delay in the State processing invoices for the construction
phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once
every six months commencing after the funds are encumbered for each phase by the
execution of this Project Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend future
authorizations/obligations for Federal aid projects, or encumbrances for State funded
projects, as well as to suspend invoice payments for any on -going or future project by
ADMINISTERING AGENCY if PROJECT costs have not been invoiced by
ADMINISTERING AGENCY for a six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
F. Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal -
Program Supplement 08-5433F1 5-F01 5- ISTEA Page 2 (W6
08-RIV-0-LQNT
HSIPL-5433(015)
SPECIAL COVENANTS OR REMARKS
09/21 /2016
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
G. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
H. As a condition for receiving federal -aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Exclusion List. Exclusions can be
found at www.sam.gov.
2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and
procedures (including those set forth in the Local Assistance Procedures Manual and the
Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL
ASSISTANCE PROCEDURES") relating to the federal -aid program, all Title 23 Code of
Program Supplement 08-5433F15-F015- ISTEA Page 3 bk
08-RIV-0-LQNT 09/21/2016
HSIPL-5433(015)
SPECIAL COVENANTS OR REMARKS
Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable
federal laws, regulations, and policy and procedural or instructional memoranda, unless
otherwise specifically waived as designated in the executed project -specific PROGRAM
SUPPLEMENT.
B. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes
the address of ADMINISTERING AGENCY and shall be formatted in accordance with
LOCAL ASSISTANCE PROCEDURES.
C. ADMINISTERING AGENCY must have at least one copy of supporting backup
documentation for costs incurred and claimed for reimbursement by ADMINISTERING
AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup
documentation with invoices if requested by State. Acceptable backup documentation
includes, but is not limited to, agency's progress payment to the contractors, copies of
cancelled checks showing amounts made payable to vendors and contractors, and/or a
computerized summary of PROJECT costs.
D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central
Service Cost Allocation Plans and related documentation are to be prepared and provided
to STATE (Caltrans Audits & Investigations) for review and approval prior to
ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each
fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be
prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of
the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures
established by STATE.
E. STATE will withhold the greater of either two (2) percent of the total of all federal funds
encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING
AGENCY submits the Final Report of Expenditures for each completed PROGRAM
SUPPLEMENT PROJECT.
F. Payments to ADMINISTERING AGENCY for PROJECT -related travel and
subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its
contractors and subcontractors claimed for reimbursement or as local match credit shall
not exceed rates authorized to be paid rank and file STATE employees under current
State Department of Personnel Administration (DPA) rules. If the rates invoiced by
ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is
responsible for the cost difference, and any overpayments inadvertently paid by STATE
shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty
(30) days of such invoice.
G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.
H. ADMINISTERING AGENCY agrees, and will assure that its contractors and
subcontractors will be obligated to agree, that Contract Cost Principles and Procedures,
Program Supplement 08-5433F1 5-F01 5- ISTEA Page 4 4 6
08-RIV-0-LQNT 09/21/2016
HSIPL-5433(015)
SPECIAL COVENANTS OR REMARKS
48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be
used to determine the allowability of individual PROJECT cost items.
I. Every sub -recipient receiving PROJECT funds under this AGREEMENT shall comply
with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures,
Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381
(non-A&E services), and other applicable STATE and FEDERAL regulations.
J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or
credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200,
23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL
regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.
K. STATE reserves the right to conduct technical and financial audits of PROJECT
WORK and records and ADMINISTERING AGENCY agrees, and shall require its
contractors and subcontractors to agree, to cooperate with STATE by making all
appropriate and relevant PROJECT records available for audit and copying as required
by the following paragraph:
ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and
subcontractors, and STATE shall each maintain and make available for inspection and
audit by STATE, the California State Auditor, or any duly authorized representative of
STATE or the United States all books, documents, papers, accounting records, and other
evidence pertaining to the performance of such contracts, including, but not limited to, the
costs of administering those various contracts and ADMINISTERING AGENCY shall
furnish copies thereof if requested. All of the above referenced parties shall make such
AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their
respective offices at all reasonable times during the entire PROJECT period and for three
(3) years from the date of submission of the final expenditure report by the STATE to the
FHWA.
L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and
maintain a financial management system and records that properly accumulate and
segregate reasonable, allowable, and allocable incurred PROJECT costs and matching
funds by line item for the PROJECT. The financial management system of
ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to
Generally Accepted Accounting Principles, enable the determination of incurred costs at
interim points of completion, and provide support for reimbursement payment vouchers or
invoices set to or paid by STATE.
M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single
Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal
year of the Catalogue of Federal Domestic Assistance.
N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS
adopting the terms of this AGREEMENT in the schedule of projects to be examined in
Program Supplement 08-5433F1 5-F01 5- ISTEA Page 5 ON
08-RIV-0-LQNT
HSIPL-5433(015)
SPECIAL COVENANTS OR REMARKS
09/21 /2016
ADMINISTERING AGENCY's annual audit and in the schedule of projects to be
examined under its single audit prepared in accordance with 2 CFR, Part 200.
O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000,
construction contracts over $10,000, or other contracts over $25,000 [excluding
professional service contracts of the type which are required to be procured in
accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a
noncompetitive negotiation for work to be performed under this AGREEMENT without the
prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if
intended as local match credit, must meet the requirements set forth in this AGREEMENT
regarding local match funds.
P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this
AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this
agreement.
3. In the event that right of way acquisition for or construction of this project of the initial
federal authorization for preliminary engineering is not started by the close of the tenth
fiscal year following the fiscal year in which the project is authorized, the
ADMINISTERING AGENCY shall repay the Federal Highway Administration through
Caltrans the sum of Federal funds paid under the terms of this agreement.
Program Supplement 08-5433F1 5-F01 5- ISTEA Page 6 A
M.
BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: November 1, 2016
STAFF REPORT
AGENDA TITLE: APPROVE REDUCTION OF REGULAR CITY COUNCIL MEETINGS TO ONE PER
MONTH DURING JANUARY 2017 BY CANCELLING THE REGULAR MEETING OF JANUARY 3, 2017
RECOMMENDATION
Approve the reduction of regular City Council meetings to one per month during January
2017 by cancelling the regular meeting of January 3, 2017.
EXECUTIVE SUMMARY
• Council traditionally modifies its meeting schedule during the holidays if there are no
known time -sensitive matters requiring Council action.
• Advance notice of cancelled meetings allows Councilmembers, staff, and the public
to properly plan for deadlines and workflow.
FISCAL IMPACT
There will be a cost savings consisting of the time and materials associated with production
and delivery of two agenda packets.
BACKGROUND/ANALYSIS
The recommended holiday meeting schedule is as follows:
• December 6
regular meeting
• December 6
OPEN HOUSE
• December 20
regular meeting
• January 3
CANCELLED
• January 17
regular meeting
Should a pressing situation or matter require Council direction or action before the next
regular meeting, a special meeting will be called.
ALTERNATIVES
Council may select alternate dates for cancelled meetings, however, this would impact
processing business items in a timely manner.
Prepared by: Monika Radeva, Deputy City Clerk
Approved by: Susan Maysels, City Clerk
WA
M.*
BUSINESS SESSION ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING: November 1, 2016
STAFF REPORT
AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO
PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY
SERVICES
RECOMMENDATION
• Approve a Cooperative Agreement with the County of Riverside to provide fire
protection, fire prevention, rescue and medical emergency services, and authorize
the City Manager to execute the Agreement.
EXECUTIVE SUMMARY
• Since 1986, the City has contracted with the County of Riverside (County) for fire
services.
• The current Cooperative Agreement (Fire Services Agreement) will expire on
December 31, 2016; the new term will run from January 1, 2017 to June 30, 2018.
Services and service levels will remain at current levels.
FISCAL IMPACT
The total cost of the Fire Services Agreement is approximately $9,440,000.
There is no additional impact on the 2016/17 budget since fire service costs are offset by
an annual fire property tax credit. However, future costs may not be offset by the fire
property tax credit; these impacts will be evaluated during the 2017/18-budget process.
BACKGROUND/ANALYSIS
The City contracts with the County for fire and paramedic services who has a cooperative
agreement with the California Department of Forestry and Fire Protection. The contract
provides staffing for three fire stations via twenty-six fire personnel, firefighting and
suppression apparatus, and participation in the regional protection system.
The new agreements provide the following contract protections:
• In the event the California Legislature's actions increase fire service costs, the City
can elect to fund these additional costs or the County can unilaterally reduce
services to meet a service level the City can afford.
• The County must provide written notice to the City if fire salaries or expenses
increase/decrease.
The County commissioned a Fire Services Study to review service and cost allocations to
ensure that they were allocated equitably. A Technical Advisory Committee (TAC) was
subsequently established to review, modify, and approve changes to service deployment
and cost allocation formulas. As the TAC offers recommendations, each contracting city
will have the opportunity to provide input before adoption. The County has agreed to
notify cities at least 12 months prior to implementing any cost allocation formula
changes. Staff anticipates that these recommendations will generate changes to the
City's fire service costs. Because of this, a one year term is recommended for this Fire
Service Agreement.
AITTERNATIVES
Council may elect to reject the contract and direct staff to seek other fire service options.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Resources Director
Attachments: 1. Cooperative Agreement to Provide Fire Protection, Fire Prevention,
Rescue and Medical Emergency Services for the City of La Quinta
100
ATTACHMENT 1
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
THIS AGREEMENT, made and entered into this day of ,
2016, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and the
City of La Quinta a duly created city, (hereinafter referred to as "CITY"), whereby it is
agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire
Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with the
California Department of Forestry and Fire Protection ("CAL FIRE") to provide CITY with
fire protection, disaster preparedness and response, fire prevention, rescue, hazardous
materials mitigation, technical rescue response, medical emergency services, and public
service assists (hereinafter called "Fire Services"). This Agreement is entered into
pursuant to the authority granted by Government Code §55600 et seq., and will provide a
unified, cooperative, integrated, and effective fire services system. COUNTY's ability to
perform under this Agreement is subject to the terms and conditions of the CAL FIRE
Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief") shall represent COUNTY and CITY during the
period of this Agreement and Chief shall, under the supervision and direction of the County
Board of Supervisors, have charge of the organization described in Exhibit "A", attached
hereto and made a part hereof, for the purpose of providing Fire Services as deemed
necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands
wherein other agencies of government have responsibility for the same or similar Fire
Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chief's duly authorized designee and the Fire Liaison shall be responsible for directing
the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
1 of 8
101
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit "A" for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel, equipment and services through its CAL
FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or
COUNTY civil service employees or services assigned to CITY as provided for in Exhibit
"A," CITY shall provide one hundred twenty (120) days written notice of the proposed,
requested increase or decrease. Proper notification shall include the following: (1) The
total amount of increase or decrease; (2) The effective date of the increase or decrease;
and (3) The number of employees, by classification, affected by the proposed increase or
decrease. If such notice is not provided, CITY shall reimburse COUNTY for relocation
costs incurred by COUNTY because of the increase or decrease, in addition to any other
remedies available resulting from the increase or decrease in services. COUNTY is under
no obligation to approve any requested increase or decrease, and it is expressly
understood by the parties that in no event will COUNTY authorize or approve CITY's
request to reduce services below the COUNTY Board of Supervisors approved staffing
level for any fire station, or to reduce services to the extent that the services provided
under this Agreement are borne by other jurisdictions. COUNTY shall render a written
decision on whether to allow or deny the increase or decrease within thirty (30) days of the
notice provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code §51350 for full cost recovery. CITY shall pay each claim, in full, within
thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the funds
represented as set forth in Exhibit "A." The CITY is obligated to expend or appropriate any
sum in excess of Exhibit "A" increased by action of the Legislature, CAL FIRE, or any other
public agency with authority to direct changes. If within thirty (30) days after notice, in
writing, from COUNTY to CITY that the actual cost of maintaining the services specified in
Exhibit "A" as a result of action by the Legislature, CAL -FIRE, or other public agency will
exceed the total amount specified therein, and CITY has not agreed to make available the
necessary additional funds, COUNTY shall have the right to unilaterally reduce the
services furnished under this Agreement by an appropriate amount and shall promptly
notify CITY, in writing, specifying the services to be reduced. Any COUNTY or CAL -FIRE
personnel reduction resulting solely due to an increase in employee salaries or expenses
occurring after signing this Agreement and set forth in Exhibit "A" that CITY does not agree
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
2 of 8
102
to fund, as described above, shall not be subject to relocation expense reimbursement by
CITY. If CITY desires to add funds to the total included herein to cover the cost of
increased salaries or services necessitated by actions described in this paragraph, such
increase shall be accomplished by an additional appropriation by the City Council of CITY,
and an amendment to Exhibit "A" approved by the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A" on
behalf of CITY.
F. [ ] (Check only if applicable, and please initial to acknowledge)
Additional terms as set forth in the attached Exhibit "B" are incorporated herein and shall
additionally apply to this agreement regarding payment of services.
G. [ ] (Check only if applicable, and please initial to acknowledge) Additional
terms as set forth in the attached Exhibit "C" are incorporated herein and shall additionally
apply to this agreement regarding payment for the Fire Engine Use Agreement.
H. Notwithstanding Paragraph G herein if applicable, additional terms as set
forth are incorporated herein and shall additionally apply to this agreement regarding
payment of services. In the event that a fire engine, owned and maintained by the CITY
has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire
engine, free of charge up to one hundred twenty (120) days. After the initial one hundred
twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY
fire engine. The rental fee shall be Nine Hundred Forty Four Dollars ($944.00) per day; or
Six Thousand Six Hundred Eight Dollars ($6,608.00) per week.
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from January 1, 2017, to June 30, 2018.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall give
COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the terms of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
3 of 8
103
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering mutual
aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and
seek reimbursement of CITY costs for personnel, equipment use, and operating expenses
as funded herein, under authority given by Health and Safety Code Sections 13051 and
13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall
represent the CITY by following the procedures set forth in Health and Safety Code
Section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or
credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application of
Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION Vill: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of law,
or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may, on request of CITY, bring
such an action for collection of costs incurred by CITY. In such a case CITY appoints and
designates COUNTY as its agent in said collection proceedings. In the event of recovery,
COUNTY shall apportion to CITY its pro-rata proportion of recovery, less the reasonable
pro-rata costs including legal fees.
In all such instances, COUNTY shall give timely notice of the possible application of
Health and Safety Code Section 13009 to the officer designated by CITY.
In the event the CITY elects to use COUNTY funded Fire Marshal services, the
services will be provided at a cost outlined in COUNTY Ordinance 671(Establishing
Consolidated Fees For Land Use and Related Functions).
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by the
COUNTY for the segregation, care, and use of the respective property of each.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
4of8
104
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within City of La Quinta from which fire operations shall be conducted. If
the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY's
cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree to
indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts
and departments, their respective directors, officers, elected and appointed officials,
employees, agents and representatives (collectively, "Indemnitees") for, from and against
any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards,
judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise,
of any nature, kind or description of any person or entity, directly or indirectly arising out of,
caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any
part thereof, (2) the Agreement, including any approved amendments or modifications, or
(3) any negligent act or omission of COUNTY, its officers, employees, subcontractors,
agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the
only Liabilities with respect to which COUNTY's obligation to indemnify, including the cost
to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise
out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent act
or omission of CITY its officers, employees, subcontractors, agents, or representatives
(collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect
to which CITY's obligation to indemnify, including the cost to defend, the Indemnitees does
not apply is with respect to Liabilities resulting from the negligence or willful misconduct of
an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the
Scope of Work in the Agreement.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
5 of 8
105
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have the
right to review and to copy any records and supporting documentation of the other party
hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree to
maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours. COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract
Code §10115 et seq., CCR Title 2, Section 1896).
B. Each party shall bear their own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy intervention
with COUNTY, when, upon determination by the Chief that a situation exists under this
Agreement in which a decision to serve the interest of CITY has the potential to conflict
with COUNTY interest or policy. Any dispute concerning a question of fact arising under
the terms of this Agreement which is not disposed of within a reasonable period of time by
the CITY and COUNTY employees normally responsible for the administration of this
Agreement shall be brought to the attention of the Chief Executive Officer (or designated
representative) of each organization for joint resolution. For purposes of this provision, a
"reasonable period of time" shall be ten (10) calendar days or less. CITY and COUNTY
agree to continue with the responsibilities under this Agreement during any dispute.
Disputes that are not resolved informally by and between CITY and COUNTY
representatives may be resolved, by mutual agreement of the parties, through mediation.
Such mediator will be jointly selected by the parties. The costs associated with mediator
shall be shared equally among the participating parties. If the mediation does not resolve
the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to
seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia
Enterprises v. Superior Court (2013) 215 Cal.App.4t" 309, that each of the parties are
sophisticated and negotiated this agreement and this venue at arm's length. Pursuant to
this Agreement, the parties agree that venue for litigation shall be in the Superior Court of
Riverside County. Should any party attempt to defeat this section and challenge venue in
Superior Court, the party challenging venue stipulates to request the Court change venue
to San Bernardino County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CalFire employees, to
the extent permissible under the COUNTY's contract with CalFire, the claims will be
forwarded on to CalFire for processing.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
6 of 8
106
SECTION XIV: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
MI 1 N TY
County Fire Chief
210 W. San Jacinto Ave
Perris, CA 92570
CITY OF LA QUINTA
City Manager
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision of
Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
7 of 8
107
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in
their respective capacities, set their hands as of the date first hereinabove written.
Dated:
ATTEST:
Susan Maysels, City Clerk
(SEAL)
Dated:
ATTEST:
KECIA HARPER -THEM
Clerk of the Board
in
Deputy
(SEAL)
CITY OF LA QUINTA
By:
Frank J. Spevacek, City Manager
APPROVED AS TO FORM:
By:
William H. Ihrke, City Attorney
COUNTY OF RIVERSIDE
IN
Chairman, Board of Supervisors
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
County Counsel
Bv:
ERIC STOPHER
Deputy County Counsel
F:\root\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\TEMPLATE\TEMPLATE COOPERATIVE 2YR AGREEMENT 20160420.docx
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
8 of 8
108
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED SEPTEMBER 13, 2016 FOR FY 2016/2017 AND 2017/2018
CITY BUDGET ESTIMATES (with Tax Credit)
FISCAL YEAR 2016/2017 (JANUARY 1, 2017 - JUNE 30, 2017)
FISCAL YEAR 2017/2018 (JULY 1, 2017 - JUNE 30, 2018)
TOTAL CITY BUDGET ESTIMATES FOR 2016/2017 AND 2017/2018
CITY BUDGET ESTIMATES (without Tax Credit)
FISCAL YEAR 2016/2017 (JANUARY 1, 2017 - JUNE 30, 2017)
FISCAL YEAR 2017/2018 (JULY 1, 2017 - JUNE 30, 2018)
TOTAL CITY BUDGET ESTIMATES FOR 2016/2017 AND 2017/2018
$114,744
$515,580
$630,325
$3,038,976
$6,399,344
$9,438,319
109
FY 2017 ESTIMATE
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED SEPTEMBER 13, 2016 FOR FY 2016/2017
CAPTAIN'S
ENGINEER
CAPTAIN'S MEDICS
ENGINEER'S
MEDICS
--------------------------
STA #32
-------------
-------------
Medic Engine 194,246 1.0
166,118
1.0
STA #70
Medic Engine 194,246 1.0
166,118
1.0
STA #93
Medic Engine 194,246 1.0
0
0.0
186,733
1.0
Fixed Relief
186,733
1.0
Vac. Relief - Engine
166,118
1.0
186,733
1.0
SUBTOTALS 582,738 0
498,354
560,199
SUBTOTALSTAFF 3 0
3
3
FIRE SAFETY SPECIALIST (PCN 114438)
140,759
each
EMERGENCY SERVICES COORDINATOR (120745)
116,074
each
SUBTOTAL
ESTIMATED SUPPORT SERVICES
9A
300,822 2.0
300,822 2.0
300,822 2.0
0 0.0
902,466
6
FF II
MEDICS TOTALS
323,574
2.0
984,760
6.0
323,574
2.0
984,760
6.0
323,574
2.0
1,005,375
6.0
323,574
2.0
510,307
3.0
161,787
1.0
514,638
3.0
1,456,083
3,999,840
Administrative/Operational
19,687
per assigned Staff "
Volunteer Program
8,700
Per Entity Allocation
Medic Program
Medic FTE/Defib Basis
Battalion Chief Support
63,244
.27 FTE per Station
Fleet Support
51,547
per Fire Suppression Equip
ECC Support
Calls/Station Basis
Comm/IT Support
Calls/Station Basis
Hazmat Support
SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT 25,331 each engine
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
ESTIMATED CITY BUDGET JANUARY 1, 2017 TO JUNE 30, 2017
" LA QUINTA ESTIMATED FIRE TAX CREDIT
LA QUINTA ESTIMATED FIRE TAX CREDIT JANUARY 1, 2017 TO JUNE 30, 2017
NET ESTIMATED CITY BUDGET
STRUCTURAL FIRE TAXES 1,765,080
ESTIMATED REDEVELOPMENT PASS THRU 4,271,382
total contract transfer (188,000)
TOTAL ESTIMATED TAX FUNDING 5,848,462
SUPPORT SERVICES
----------------------
Administrative & Operational Services
Finance Procurement _
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
9 24
140,759 1.0
116,074 1.o
$256,833 26
510,681
25.94
8,700
1.0
97,483
12.29
189,732
3.0
154,641
3.0
152,215
244,155
30,013
1,387,620
164,568
75,993
3
193,097
12.50%
25.94
24.0
Assigned Staff
1.13
Indio Truck (12.5%)
0.81
Battalion Chief Support
25.94
Total Assigned Staff
3
Fire Stations
3,796
Number of Calls
12.29
Assigned Medic FTE
3
Monitors/Defibs
3
Hazmat Stations
15
Number of Hazmat Calls
$6,077,951
$3,038,976
(5,848,462)
(2,924,231)
FY 2017 ESTIMATE 110
CITY OF LA QUINTA
Page 2 of 5
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 16/17 POSITION SALARIES TOP STEP
290,934
DEPUTY CHIEF
287,052
DIV CHIEF
231,893
BAT CHIEF
194,246
CAPT
216,440
CAPT MEDIC
166,118
ENG
186,733
ENG/MEDIC
150,411
FF II
161,787
FF II/MEDIC
146,829
FIRE SAFETY SUPERVISOR
140,759
FIRE SAFETY SPECIALIST
122,031
FIRE SYSTEMS INSPECTOR
71,843
OFFICE ASSISTANT III
72,531
SECRETARY I
116,074
EMERGENCY SVC COORDINATOR
FY 16/17 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520815
Cleaning and
Custodial Supp
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office
Equipment
521600
Maint-Service Contracts
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522360
Maint-Extermination
522860
Medical -Dental Supplies
522870
Other Medical Care Materials
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Bldgs
526940
Locks/Keys
527280
Awards/Recognition
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Improvements -Building
25,331 FIRE ENGINE
19,687 SRVDEL
8,700 VOL DEL
7,474 MEDIC FTE
1,876 MEDIC MONITORS/DEFIBS REPLACEMENT
63,244 BATT DEL
15,967 ECC STATION
27.48 ECC CALLS
51,547 FLEET SUPPORT
25,609 COMM/IT STATION
44.08 COMM/IT CALLS
2,150 FACILITY STATION
578.31 FACILITY FTE
3,912 HAZMAT STATION
1,095.48 HAZMAT CALLS
1,845 HAZMAT VEHICLE REPLACEMENT
FY 2017 ESTIMATE
CITY OF LA QUINTA
Page 3 of 5
ill
FY 2018 ESTIMATE
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED SEPTEMBER 13, 2016 FOR FY 2017/2018
CAPTAIN'S
CAPTAIN'S MEDICS
STA #32
Medic Engine 203,958 1.0
STA #70
Medic Engine 203,958 1.0
STA #93
Medic Engine 203,958 1.0
Fixed Relief
Vac. Relief - Engine
SUBTOTALS 611,875 0
SUBTOTALSTAFF 3 0
FIRE SAFETY SPECIALIST (PCN 114438)
EMERGENCY SERVICES COORDINATOR (120745)
SUBTOTAL
ESTIMATED SUPPORT SERVICES
Administrative/Operational
Volunteer Program
Medic Program
Battalion Chief Support
Fleet Support
ECC Support
Comm/IT Support
Hazmat Support
SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
ENGINEER
ENGINEER'S
-------------
MEDICS
-------------
FF II'S
-------------
174,424
1.0
315,863
2.0
174,424
1.0
315,863
2.0
0
0.0
196,070 1.0
315,863
2.0
196,070 1.0
0
0.0
174,424
1.0
196,070 1.0
523,272
588,209
947,589
3
3
6
LA QUINTA ESTIMATED FIRE TAX CREDIT
NET ESTIMATED CITY BUDGET
STRUCTURAL FIRE TAXES 1,800,382
ESTIMATED REDEVELOPMENT PASS THRU 4,271,382
total contract transfer (188,000)
TOTAL ESTIMATED TAX FUNDING 5,883,764
SUPPORT SERVICES
----------------------
Administrative & Operational Services
Finance
Procurement
Training
Emergency Services
Data Processing
Fire Fighting Equip.
Accounting
Office Supplies/Equip.
Personnel
147,797 each
121,878 each
FF II
MEDICS TOTALS
339,753
2.0
1,033,998
6.0
339,753
2.0
1,033,998
6.0
339,753
2.0
1,055,644
6.0
339,753
2.0
535,822
3.0
169,876
1.0
540,370
3.0
1,528,887
4,199,832
21,065
per assigned Staff "
9,309
Per Entity Allocation
Medic FTE/Defib Basis
67,671
.27 FTE per Station
55,155
per Fire Suppression Equip
Calls/Station Basis
Calls/Station Basis
25,331 each engine
24.0 Assigned Staff
9 24
147,797 1.0
121,878 1.0
$269,675 26
548,324
26.03
9,309
1.0
104,307
12.29
203,013
3.0
165,466
3.0
162,870
261,246
32,114
1,486,650
164,568
75,993
3
202,627
12.50%
26.03
1.13 Indio Truck (12.5%)
0.90
Battalion Chief Support
26.03
Total Assigned Staff
3
Fire Stations
3,796
Number of Calls
12.29
Assigned Medic FTE
3
Monitors/Defibs
3
Hazmat Stations
15
Number of Hazmat Calls
(5,883,764)
515,580
FY 2018 ESTIMATE 112
CITY OF LA QUINTA
Page 4 of 5
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 17/18 POSITION SALARIES TOP STEP
305,481
DEPUTY CHIEF
301,405
DIV CHIEF
243,488
BAT CHIEF
203,958
CAPT
227,262
CAPT MEDIC
174,424
ENG
196,070
ENG/MEDIC
157,932
FF II
169,876
FF II/MEDIC
154,170
FIRE SAFETY SUPERVISOR
147,797
FIRE SAFETY SPECIALIST
128,133
FIRE SYSTEMS INSPECTOR
75,435
OFFICE ASSISTANT III
76,158
SECRETARY I
121,878
EMERGENCY SVC COORD
FY 17/18 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520815
Cleaning and
Custodial Supp
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office
Equipment
521600
Maint-Service Contracts
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522360
Maint-Extermination
522860
Medical -Dental Supplies
522870
Other Medical Care Materials
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Bldgs
526940
Locks/Keys
527280
Awards/Recognition
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Improvements -Building
25,331 FIRE ENGINE
21,065 SRVDEL
9,309 VOL DEL
7,997 MEDIC FTE
2,007 MEDIC MONITORS/DEFIBS REPLACEMENT
67,671 BATT DEL
17,085 ECC STATION
29.40 ECC CALLS
55,155 FLEET SUPPORT
27,402 COMM/IT STATION
47.17 COMM/IT CALLS
2,301 FACILITY STATION
618.79 FACILITY FTE
4,186 HAZMAT STATION
1,172.16 HAZMAT CALLS
1,974 HAZMAT VEHICLE REPLACEMENT
FY 2018 ESTIMATE
CITY OF LA QUINTA
Page 5 of 5
113
EXHIBIT "B"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LA QUINTA
DATED JANUARY 1, 2017
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
A. CREDIT TO CITY
Of the sum CITY has appropriated to provide fire protection services
within the area of responsibility of CITY, COUNTY shall allow a credit to CITY in the
estimated amount that represents 100% of the annual structural fire taxes collected by
the County and annual Redevelopment Pass Thru Funds in excess of $188,300
collected by COUNTY within the areas of responsibility of CITY. The amount of this
credit shall be determined by the County Auditor -Controller prior to the COUNTY's
billing of its claim for services with CITY as approved herein. The claim filed by
COUNTY with CITY shall be those expenses in excess of the credit allowed to CITY. If
the credit allowed to CITY is in excess of the expenses, any excess credit will be
deposited by the COUNTY into a trust fund for future fire facilities, equipment and/or
services within CITY. The procedures for use of the trust funds are outlined as follows:
B. TRUST FUND PROCEDURES
The excess credit deposited in a trust fund for Fiscal Year 2016/2017 and
for subsequent fiscal years during the term of this Agreement shall be expended,
dispersed and accounted for as follows:
The trust funds may be used for future fire facilities, equipment, or for
future services, at CITY's option. CITY shall have the right to designate the use of the
trust funds for one or more of these purposes.
If CITY opts to utilize the trust funds for fire facilities being constructed or
rehabilitated in CITY, COUNTY shall, upon CITY's request, release the funds for that
purpose to CITY, or to CITY's designee, within 30 days of receiving CITY's written
notification of its option.
If CITY opts to utilize the trust funds for equipment purchase or equipment
rental, COUNTY shall, upon CITY's request, release the funds for that purpose to CITY
or to CITY's designee, within 30 days of receiving CITY's written notification of its
option.
Exhibit "B"
CITY OF LA QUINTA
Page 1 of 2
114
If CITY opts to utilize the trust funds for services, it may either request
increased services or supplement the fund as a credit applied to future service costs.
The trust funds shall be maintained in an interest -bearing account. The
interest earned shall be added to the amount of the trust fund.
COUNTY shall provide an annual accounting of the trust fund amount to
CITY by August 1, 2016, and by August 1st of each year thereafter, during the term of
this Agreement. CITY shall review the accounting within 30 days of receipt, and shall
notify COUNTY of any dispute or objection thereto. CITY and COUNTY shall reconcile
any dispute within 30 days thereafter.
If any amount remains in the trust funds upon the effective date of the
termination of this Agreement, the funds shall be returned to CITY within 30 days of the
date of the termination, unless extended. CITY agrees that the returned funds shall
only be used for fire service, equipment and fire facilities.
Exhibit "B"
CITY OF LA QUINTA
Page 2 of 2
115
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LA QUINTA
DATED JANUARY 1, 2017
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 32
Medic Engine ME32, RCO No. 08-881 $ 25,331.00
Station 70
Medic Engine ME70, RCO No. 07-851 $ 25,331.00
Station 93
Medic Engine ME93, RCO No. 04-816 $ 25,331.00
$ 75,993.00
The Fire Engine Use Agreement is utilized in the event that a fire
engine(s) which was initially purchased by the CITY, and then the CITY elects to have
the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement
guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment,
and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to
the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County
will take ownership of the said fire engine(s), and the County will maintain insurance on
Exhibit °C"
CITY OF LA QUINTA
Page 1 of 2 116
said fire engine(s). If the CITY opts to maintain ownership and title of said fire
engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is
to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the
fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under
this Agreement.
When the Riverside County Fire Department Fleet personnel determine
the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new
fire engine(s); and, survey the old fire engine(s).
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $506,625.00. If this Agreement is entered into
mid -year, the annual cost will be prorated accordingly.
Exhibit °C"
CITY OF LA QUINTA
Page 2 of 2
117
118
STUDY SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETINGS November 1, 2016
STAFF REPORT
AGENDA TITLE: DISCUSS REQUEST BY THE COACHELLA VALLEY ASSOCIATION OF
GOVERNMENTS FOR THE CITY OF LA QUINTA TO PARTICIPATE IN A WATER EFFICIENCY AND
OVERSEEDING ALTERNATIVE CERTIFICATION PROGRAM FOR LANDSCAPE -RELATED
BUSINESSES
RECOMMENDATION
Discuss the certification program and provide direction.
EXECUTIVE SUMMARY
• The Coachella Valley Association of Governments (CVAG) requests each member city
to require landscape businesses to complete a water efficient landscaping course.
• All Coachella Valley cities, except for the City of La Quinta, adopted a Landscaper
Overseeding Certification Ordinance in 2008, which requires landscape professionals
to complete a smart scalping landscaping course to comply with the Coachella Valley
PM-10 State Implementation Plan.
• The Council could adopt either the smart scalping or water efficiency certification
programs or both.
If the Council desires to proceed with one or both of these programs, an ordinance
will be prepared for consideration on November 15, 2016.
FISCAL IMPACT
There is no anticipated fiscal impact.
BACKGROUND/ANALYSIS
The CVAG Executive Committee approved a model Landscaper Overseeding Certification
Ordinance in July 2007 to improve regional air quality (Attachment 1); all Coachella Valley
cities subsequently adopted this ordinance except for the City of La Quinta. This program
requires landscape businesses to complete a smart scalping course at the College of the
Desert (COD) prior to obtaining a business license. Approximately 630 certificates have been
issued. In 2008, Councilmembers questioned the value of smart scalping courses and the
value of smart scalping in improving air quality. Though a certification course requirement
was not adopted, smart scalping methods are used for City landscape maintenance.
In June 2016, the CVAG Executive Committee amended the existing model Landscaper
Overseeding Certification Ordinance to add a certification course requirement for water
119
efficiency. CVAG requests that each city amend their overseeding ordinance to require all
landscape -related businesses to complete a water efficient landscaping course modeled
after CVAG's online smart scalping course. The new course is offered online by COD and will
be combined with the existing Landscaper Overseeding Certification Program (Attachment
2). The course is offered free of charge and there is no cost to member agencies. CVAG
estimates that both courses can be completed in four hours.
Staff recommends that the Council consider requiring all landscape -related businesses to
participate in the overseeding and water efficient landscaping certification program.
Though the ordinance does not regulate smart scalping or water efficient landscape
maintenance activities, a course requirement will encourage activities that improve regional
air quality and water efficiency.
ALTERNATIVES
The City could continue to approve business licenses without requiring these courses.
Prepared by: Gabriel Perez, Planning Manager
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. Model Landscaper Certification Ordinance Amendment
2. Landscaper Certification Class Outline
120
ATTACH M ENT 1
ATTACHMENT 1
DRAFT MODEL LANDSCAPER CERTIFICATION ORDINANCE AMENDMENT
AN ORDINANCE OF THE [CITY OF or
COUNTY OF RIVERSIDE] AMENDING SECTION XXX [OF
CHAPTER XXX] OF THE [CITY/COUNTY] CODE TO ADD
WATER EFFICIENCY CURRICULUM TO THE
EDUCATIONAL PREREQUISITES FOR ISSUANCE OF A
BUSINESS LICENSE TO LANDSCAPE -RELATED
BUSINESSES
THE [CITY COUNCIL OF THE CITY OF , CALIFORNIA or BOARD
OF SUPERVISORS OF THE COUNTY OF RIVERSIDE], DOES ORDAIN AS
FOLLOWS:
WHEREAS, the [City Council/Board of Supervisors] has previously adopted
Ordinance XXX to require Landscape -Related Businesses to present proof that at least
one employee has, within the preceding twelve-month period, completed a two-hour
course on grass overseeding alternatives as a prerequisite to issuance or renewal of a
business license;
WHEREAS, air quality and water efficiency are among the most essential issues
associated with public health and safety, which in turn is essential to the continued
economic well-being of the Coachella Valley and to the needs of its residents;
WHEREAS, the majority of water use in the Coachella Valley is for outdoor
landscaping and our ability to meet water conservation goals and maintain the high quality
of our water supply depends on water conservation best practices in landscaping;
WHEREAS, one of the reasons for the failure to meet water conservation goals
within the Coachella Valley is a lack of familiarity by landscape professionals with best
practices in reducing water use in landscaped areas;
WHEREAS, the Coachella Valley Water District (CVWD), in partnership with the
Coachella Valley Association of Governments (CVAG), College of the Desert (COD),
other local water districts, and local stakeholders, has developed a two-hour water
efficiency course to provide guidance to Landscape -Related Business professionals
regarding reduction of water use in turf and other landscape areas and encourage the
use of water efficient desert landscaping;
WHEREAS, by combining the existing two-hour educational course on
overseeding alternatives and smart scalping with the recently developed two-hour course
on water efficiency, landscape professionals can be certified in best practices to meet
regional goals to improve our air quality and increase water efficiency in a "one -stop shop"
approach;
WHEREAS, the curriculum for the water efficiency course is high quality and
appropriate for the Coachella Valley region; the course has been developed by
professional staff at CVWD who hold licenses and certifications in irrigation efficiency,
plant water use, horticultural practices, arboriculture, and landscape/golf course irrigation
121
auditing; and the course has been reviewed by industry educators such as College of the
Desert (COD) instructors and industry professionals.;
WHEREAS, the water efficiency course developed by CVWD has been reviewed
and approved by the State Water Resources Control Board which requires urban water
suppliers to reduce potable water use to meet state conservation standards and the
implementation of the course will be monitored by the State Water Resources Control
Board;
WHEREAS, the water efficiency curriculum can be added to the existing course
for the Landscape Certification Program;
WHEREAS, the updated course for the Landscape Certification Program, which
will include both the smart scalping curriculum and the water efficiency curriculum, will be
available online and/or at a local testing center, and will be available in English and
Spanish;
WHEREAS, the most efficient and effective method of promoting the overseeding
alternative and water efficiency is to require professionals in the landscaping installation,
maintenance, design, and other landscape -related businesses, and their suppliers within
the [City or unincorporated Coachella Valley area] to, on an annual basis, complete the
four-hour course covering both of these topics, with said course organized by CVAG,
AQMD, COD, and CVWD;
WHEREAS, the public health and safety is served by requiring completion of said
course as a prerequisite for the issuance and renewal of business licenses for
Landscape -Related Businesses within the [City or Coachella Valley]. and
WHEREAS, time for a public information campaign regarding the additional
curriculum on water efficiency is required; the additional prerequisite specific to the water
efficiency curriculum will, therefore, not be enforced until November 1, 2016.
NOW, THEREFORE, THE [COUNCIL/BOARD] DOES HEREBY RESOLVE AS
FOLLOWS:
SECTION 1. That the recitals set forth above are true and correct and are
incorporated herein by this reference.
SECTION 2. [Sub -Section XXX of the XXX Code] is amended to read as follows:
XXX. "LANDSCAPE -RELATED BUSINESSES"
Effective November 1, 2016, as a prerequisite to the issuance or renewal of
a business license for any entity providing services or nursery products [in the
unincorporated area within the territorial boundaries of the Coachella Valley
Association of Governments] related to or used for landscape installation,
maintenance, or design, the applicant shall present proof that at least one
employee has, within the twelve months immediately preceding the application,
completed a minimum four-hour course developed by the Coachella Valley
Association of Governments, the South Coast Air Quality Management District, the
122
Coachella Valley Water District, and local stakeholders, on grass overseeding
alternatives to traditional scalping and landscaping water efficiency.
Prior to November 1, 2016, said educational prerequisite shall be satisfied by
completion of the two-hour course that was in place prior to the addition of the
water efficiency segment of the curriculum.
SECTION IV. SEVERABILITY
If any section, subsection or clause of this ordinance shall be deemed to be
unconstitutional or otherwise invalid, the validity of the remaining section, subsection and
clauses shall not be affected thereby.
SECTION V. EFFECTIVE DATE
This ordinance shall become effective on the thirtieth (30th) day following its adoption.
SECTION VI. POSTING
The [City Clerk or Clerk of the Board] shall within fifteen (15) days after the passage of
this ordinance, cause this ordinance to be posted in at least three (3) public places
designated by resolution of the [City Council or Board of Supervisors]; shall certify to the
adoption and posting of this ordinance; and shall cause this ordinance and its certification,
together with proof of posting, to be entered in the Book of Ordinances of this [City or
County].
The foregoing ordinance was approved and adopted at a meeting of the
[City Council or Board of Supervisors] held on 2016 by the
following vote:
Ayes:
Noes:
Abstain:
Absent:
[Mayor or Chairman of the Board]
ATTEST:
[City Clerk or Clerk of the Board]
APPROVED AS TO FORM:
[City Attorney or County Counsel]
123
ATTACH M ENT 2
Landscaper Certification Class Outline
The class will be available in both English and Spanish through COD. There will be a short quiz between
each section of the class.
Introduction
o Removing turf and replacing with desert landscaping is our first choice
o If you have grass, how do you irrigate it efficiently
Define efficiency
o In a technical way, as it relates to different types or irrigation
o Understanding irrigation system water use
Know your soil
o Gravelly sand, sand, sandy loam
■ Characteristics of each
o How to irrigation each soil type
Know your weather
o Weather determines Evapotranspiration
■ The amount of water drawn from a plant by the atmosphere
o How to use Evapotranspiration to irrigate efficiently
Know your turf grass
o Understanding the needs of different types of grass
o Understanding root depth
Know your irrigation system
o Types of irrigation
o Irrigation system performance
o Precipitation rates
o Sprinkler uniformity
Match your irrigation system to your soil, your weather and your turf grass
o Programming the irrigation controller
o Scheduling a baseline for run times
o The difference between entire areas and "spots" of stress
o How to cut back
CVWD rebate programs
124
PUBLIC HEARING ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING*. November 1, 2016
STAFF REPORT
AGENDA TITLE: ADOPT A RESOLUTION APPROVING ISSUANCE OF BONDS BY THE
CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE BENEFIT OF EISENHOWER
MEDICAL CENTER
RECOMMENDATION
Adopt a resolution approving the issuance of California Municipal Finance Authority bonds
for the benefit of Eisenhower George and Julia Argyros Health Center.
EXECUTIVE SUMMARY
• Eisenhower Medical Center requested the California Municipal Finance Authority
(CMFA) issue tax-exempt revenue bonds in an amount not to exceed $320,000,000
to refinance existing loans.
• These loans are associated with the George and Julia Argyos Health Center, which
is located in the City of La Quinta.
• In order to qualify as tax-exempt bonds, the City must hold a public hearing and
approve issuing the bonds.
FISCAL IMPACT a None.
BACKGRQUN®IANALYSIS
The CMFA was formed to assist local governments, non-profit organizations, and
businesses with the issuance of taxable and tax-exempt bonds. Eisenhower Medical
Center is working with CMFA to issue tax-exempt bonds to refinance loans used to
acquire land, construct, and outfit the Eisenhower George and Julia Argyros Health
Center, located at 45280 Seeley Drive, La Quinta. The Center provides outpatient care,
imaging/laboratory, wellness and physician office services.
In order to secure a tax-exempt status, the local agency where the improvements are
located must conduct a Tax and Equity Fiscal Responsibility Act (TEFRA) hearing to receive
public input regarding said financing and then approve issuing the bonds. The bonds
would not be an obligation of the City; instead, they will be an obligation of the
Eisenhower Medical Center.
ALTERNATIVES
Do not approve issuing said bonds.
Prepared by: Gil Villalpando, Management Specialist
Approved by: Frank J. Spevacek, City Manager
125
126
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA APPROVING THE ISSUANCE OF
REVENUE REFUNDING BONDS BY THE AUTHORITY FOR
THE PURPOSE OF REFINANCING THE ACQUISITION,
CONSTRUCTION AND IMPROVEMENT OF CERTAIN
FACILITIES FOR THE BENEFIT OF EISENHOWER MEDICAL
CENTER
WHEREAS, Eisenhower Medical Center, a nonprofit public benefit corporation
(the "Borrower"), has requested that the California Municipal Finance Authority (the
"Authority") participate in the issuance of one or more series of revenue refunding
bonds in an aggregate principal amount not to exceed $320,000,000 (collectively, the
"Bonds"), as part of a plan of finance, for the purpose of refinancing the costs of the
acquisition, construction and equipping of certain health care capital improvements
owned by the Borrower and located at the Eisenhower George and Julia Argyros
Health Center, a 93,000 square feet outpatient care, imaging/laboratory, wellness and
physician office center, located at 45280 Seeley Drive, La Quinta, California 92253 (the
"Project"), which Project is owned and operated by the Borrower; and
WHEREAS, pursuant to Section 147(f) of the Internal Revenue Code of 1986
(the "Code"), the issuance of the Bonds by the Authority must be approved by the City
of La Quinta, California (the "City") because the Project is located within the territorial
limits of the City and
WHEREAS, the City Council of the City (the "City Council") is the elected
legislative body of the City and is one of the "applicable elected representatives"
required to approve the issuance of the Bonds under Section 147(f) of the Code; and
WHEREAS, the Authority has requested that the City Council approve the
issuance of the Bonds by the Authority in order to satisfy the public approval
requirement of Section 147(f) of the Code and the requirements of Section 4 of the
Joint Exercise of Powers Agreement Relating to the California Municipal Finance
Authority, dated as of January 1, 2004 (the "Agreement"), among certain local
agencies, including the City; and
WHEREAS, pursuant to Section 147(f) of the Code, the City Council has,
following notice duly given, held a public hearing regarding the issuance of the Bonds,
and now desires to approve the issuance of the Bonds by the Authority;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of La Quinta,
California as follows:
SECTION 1. The foregoing recitals are true and correct.
127
Resolution No.
Issuance of Revenue Refunding Bonds
Adopted:
Page 2
SECTION 2. The City Council hereby approves the issuance of the Bonds by the
Authority. It is the purpose and intent of the City Council that this resolution
constitute approval of the issuance of the Bonds by the Authority, for the purposes of
(a) Section 147(f) of the Code by the "applicable elected representative" of the
governmental unit having jurisdiction over the area in which the Project is located, in
accordance with said Section 147(f) and (b) Section 4 of the Agreement.
SECTION 3. The adoption of this Resolution shall not obligate the City or any
department thereof to (i) provide any financing to acquire or construct the Project or
any refinancing of the Project; (ii) approve any application or request for or take any
other action in connection with any planning approval, permit or other action
necessary for the acquisition, construction, rehabilitation or operation of the Project;
(iii) make any contribution or advance any funds whatsoever to the Authority; or (iv)
take any further action with respect to the Authority or its membership therein.
SECTION 4. The executing officers, the City Clerk and all other proper officers and
officials of the City are hereby authorized and directed to execute such other
agreements, documents and certificates, and to perform such other acts and deeds,
as may be necessary or convenient to effect the purposes of this Resolution and the
transactions herein authorized.
SECTION 5. The City Clerk shall forward a certified copy of this Resolution and
originally executed Agreement to the Authority in care of its counsel:
Ronald E. Lee, Esq.
Jones Hall, APLC
475 Sansome Street, Suite 1700
San Francisco, CA 94111
SECTION 6. This Resolution shall take effect immediately upon its passage.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this day of 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
128
Resolution No.
Issuance of Revenue Refunding Bonds
Adopted:
Page 3
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
129
130
REPORTS AND I NFORMATI ONAL ITEM NO. 23
Report to La Quinta City Council
Palm Springs International Airport Commission Meeting
October 19, 2016
Budget: The 1 St quarter is set to have record revenue growth, while expenses are
down 8% from last year through some cuts and tighter controls. We will continue to use
excess cash to pay down old bonds. Unrestricted cash is at $3.9m to date, which is on
target to meet our year-end goal of $5m.
Auditors are on site, working on last year's results, and we will begin next year's budget
process in November.
Passenger Activity: September passenger activity was up 12.7%, and YTD we are up
3.9%. The year is shaping up to be an excellent one, likely to break the 2 million -
passenger mark.
General: Some positive factors are:
1. The early return of Jet Blue
2. West Jet is returning with a strong schedule
3. The impact of Desert Trip
4. Increased local advertising for tourism
5. It appears that Ontario Airport will experience significantly higher
cost/passenger, keeping us competitive
TNC (Left, Uber, etc): The Commission has had no action on this topic; as the Palm
Springs City Council is due to discuss it at tonight's meeting.
Next Meeting: The next meeting will be November 16.
Submitted:
Robert G. Teal, Commissioner
Palm Springs International Airport
Email: bob(a)teal.us.com
Phone: 760-899-4171
131
132
HAND OUTS
CITY COUNCIL
MEETING
NOVEMBER 1, 2016
Ima� e4, �waE.ro- AW L;n4 -6�, Ce-UA ';,Q
• Svc
PCxA WESTw
FAIRWAYS ASSOCIATION
October 28, 2016
La Quinta City Council
Attention: Mayor Linda Evans
78-495 Calle Tampico
La Quinta, CA 92253
RE: Median Landscape Renovations — Madison Street
Dear Ms. Evans,
The Board of Directors of the PGA WEST Fairways Association would like to thank you and the
City of La Quinta for approving and moving forward on improving the median landscape on
Madison Street adjacent to the PGA WEST community.
The Fairways Board certainly understands the challenges that we are facing with water mandates
and restrictions, and sincerely appreciates the City's action on this.
If you have any questions, please contact Cassie Gertz, General Manager for the PGA WEST
Fairways Association. She can be reached at 760-862-6335 or by email at
Thanks again for your action on this
Sincerely,
Board of Directors
PGA LEST Fairways Association,
Post Office Box 1690 • 1..a Quinta, (:'alil'ornia 92247 . Phone (760) 776-5100 • Fax (760) 776-51 11 m �+���ti.pgawestl'air��°a�s.coin
POWER POINTS
CITY COUNCIL
MEETING
NOVEMBER 1, 2016
City Council Meeting
November 1, 2016
r
—� GEM of the DESER'
i
a�7;
a.- i N
0
ta
City Council Meeting
November 1, 2016
B2 -Fire Services Contract
C
- - --ID4— GEM of the DESERT
Q
Ir t `• `1(1 .
Contract Features
• 18 month contract
• Protection against actions by State Legislation
• Required notification of cost changes
<5 Minutes
81%
Average Response Time
+5 Minutes
17 % •
. 1 . � 0
+10 Minutes
61..—WA
■■U�
�2%
%
verage Response Time: 3.8 minutes
+20 Minutes
70.2% Incident Reports
10.0% 1010^0% 6 2%
1.6% 1.2% 0.8%
Fire Budget
$8,000,000
$7,000,000
$6,000,000
$ 5,000,000
° $4,000,000
0
0
$3,000,000
$ 2,000,000
$1,000,000
:1 E
$0
2013/14 2014/15 2015/16 2016/17 2017/18
(Approved Budget) (Projected)
❑ Budget $5,289,359 $5,413,993 $6,208,700 $6,531,300 $6,700,000
❑Actual Expenses $4,699,410 $5,103,896 $5,405,680
N 41
wpm
-I",-
City Council Meeting
November 1, 2016
SS1- Water Efficiency and Overseeding Certification
wp
Ar
AMI
-� GEM of the DESER
r
e
Request
• City participation in a CVAG water efficiency
and overseeding alternative certification
program
Background
• 2007 - CVAG approves model Landscaper
Overseeding Certification Ordinance
• 2008 - All Coachella Valley cities, except for La
Quints, adopt Ordinance
Background
• Councilmembers questioned smart scalping
courses
• Certification course was not adopted
Certification Course
• New online course by COD; combined with the
Landscaper Overseeding Certification Program
• Course is free; no cost to member agencies
N 41
wpm
-I",-