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2015 10 12 CSCTilt/ 4 4 atlilo Commission agendas and staff reports are available on the City's web page: www.la-quinta.org COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING ON MONDAY, OCTOBER 12., 2015 AT 5:30 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a "request to spark" form and limit your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION BY LA QUINTA MIDDLE SCHOOL - AFTER SCHOOL PROGRAM CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVE MINUTES OF SEPTEMBER 14, 2015 BUSINESS SESSION 1. APPROVE COMMUNITY SERVICES COMMISSION MEETING DATES DEPARTMENT REPORTS 1. UPDATE ON SEELEY ROUNDABOUT 2. UPDATE ON SKATEPARK RFQ 3. COMMUNITY SERVICES DEPARTMENT REPORT - AUGUST 2015 COMMUNITY SERVICES AGENDA 1 OCTOBER 12, 2015 REPORTS AND INFORMATIONAL ITEMS 1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 2. CALENDAR OF MONTHLY EVENTS COMMISSIONER ITEMS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on November 9, 2015, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Executive Office Assistant, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Community Services Commission meeting was posted on the City's website, near the entrance to the Council Chambers at 78- 495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78- 630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 8, 2015. DATED: October 8, 2015 LISA CHAUDHRY, Executive Office Assistant City of La Quinta, California Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Services office at 760-777-7090, twenty- four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7090. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must be supplied to the Executive Assistant for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES AGENDA 2 OCTOBER 12, 2015 PRESENTATION. 1 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: October 12, 2015 STAFF REPORT AGENDA TITLE: PRESENTATION BY LA QUINTA MIDDLE SCHOOL BACKGROUND/ANALYSIS As part of the Annual Work Plan, representatives from local agencies have been asked to present information regarding valley -wide services and services specifically in La Quinta. Ms. Janet Seto, Principal, and Laura Spradlin, Wellness Coordinator, of the La Quinta Middle School, have been invited to attend the meeting to provide the Commission with information and answer questions about their program known as the Fitness School of Champions. This program helps to improve students' overall health and increase their fitness level by educating them to make healthy nutritional food choices, elevate their self-image, and give them a positive, productive and enjoyable experience during their middle school years. Report prepared by: Christina Calderon, Community Services Supervisor Approved for submission by: Edie Hylton, Deputy City Manager 3 CONSENT CALENDAR NO. 1 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, SEPTEMBER 14, 2015 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.rn. by Commissioner Engel. ROLL CALL PRESENT: Commissioners Blakeley, Chiapperini, Engel, Johnson and Simonds PLEDGE OF ALLEGIANCE Commissioner Engel led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA - Confirmed as corrected. CONSENT CALENDAR 1. APPROVE MINUTES OF JULY 13, 2015 Motion - A motion was made and seconded by Commissioners Blakeley/Simonds to approve the July 13, 2015 Community Services Commission Minutes as submitted. Motion passed: ayes 4, noes 0, abstain 1 (Johnson). STUDY SESSION 1. WATER USE STRATEGIES UPDATE Presented by Manager Howlett. 2. COMMUNITY SERVICES NEEDS ASSESSMENT FINDINGS Presented by Todd Stanton of Public Research Group. DEPARTMENT REPORTS 1. ART MAINTENANCE PRIORITIES FOR 2015/16 Presented by Manager Howlett. 2. COMMUNITY SERVICES DEPARTMENT REPORT - JULY 2015 Presented by Supervisor Larson. REPORTS AND INFORMATION ITEMS 1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 2. CALENDAR OF MONTHLY EVENTS 4 COMMISSIONER ITEMS None. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Blakeley/Johnson to adjourn the meeting at 6:51 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Executive Office Assistant City of La Quinta, California 5 BUSINESS SESSION NO. 1 City of La Qu i nta COMMUNITY SERVICES COMMISSION MEETING: OCTOBER 12, 2015 STAFF REPORT AGENDA TITLE: APPROVE COMMUNITY SERVICES COMMISSION MEETING DATES RECOMMENDATION Approve Community Services Commission meeting dates. BACKGROUND/ANALYSIS The proposed Community Services Commission dates are as follows: November 9, 2015 December 14, 2015 January 11, 2016 February 8, 2016 March 14, 2016 April 11, 2016 May 9, 2016 June 13, 2016 July 11, 2016 August 8, 2016 September 12, 2016 ALTERNATIVES The alternative to the Commission is to provide staff with alternate dates. Report prepared by: Angela Guereque, Executive Assistant Approved for submission by: Edie Hylton, Deputy City Manager 6 DEPARTMENT REPORT ITEM NO. 1 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING October 12, 2015 DEPARTMENT REPORT TO: Community Services Commission FROM: Edie Hylton, Deputy City Manager DATE: October 20, 2015 SUBJECT: SEELEY ART UPDATE Staff is updating the Commission on the art piece for the Seeley roundabout. The cost of the art piece is $90,000 to be funded through the Art in Public Places Fund. Additional APP funds will be used for the surrounding landscape. At the February 9, 2015 Community Services Commission meeting, four proposals were considered. Discussions by the Commission included previous experience and a realistic portrayal of the themes. Artist Jane Dedecker was selected by the Commission for her extensive experience and the quality of her work. This artwork (Attachment 1) was approved for recommendation to the City Council by a three to one vote. The opposing voter wanted to issue another RFP to seek artwork more specific to La Quinta. The art piece entitled "On the Count of Three," stands approximately six feet tall and three feet wide and will be placed in the center of the Seeley Drive roundabout (Attachment 2) surrounded by native plant material. The sculpture features a Father and Mother swinging a child with a dog walking by their side. On May 5, 2015, City Council approved the Approve an Art Purchase Agreement with Jane Dedecker and National Sculptors Guild for the design and installation of a sculpture at the Seeley Drive roundabout The sculpture is currently being cast. Staff is working with the representatives from the National Sculptors Guild to install the landscape and foundation for the art piece (Attachment 3). The landscape will require the removal of one of the three Date Palms and the installation of a flagstone walkway. Staff is working with the City's Traffic Engineer to improve the signage around the perimeter of the roundabout. A dedication ceremony will be scheduled after the project is completed. Staff is expecting completion by the end of November 2015. 7 DEPARTMENT REPORT ITEM NO. 2 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING October 12, 2015 DEPARTMENT REPORT TO: Community Services Commission FROM: Edie Hylton, Deputy City Manager DATE: October 12, 2015 SUBJECT: SKATE PARK RFQ UPDATE Staff is updating the Commission on the Skate Park Development. City Council approved a state-of-the-art skate park in the 2015/16 Capital Improvement Plan. On September 15, 2015, City Council supported an approach to seek interested parties with the intent to design, build, operate, and own a skate park/BMX facility at the southeast corner of Blackhawk Way and Dune Palms Road. Quimby Funds of $3.4 million have been approved in the 2015/16 Capital Improvement Program for the skate park development. Staff has been researching and visiting skate park facilities to determine the best approach to develop a facility in La Quinta. Various ownership, partnership and operation arrangements have been discovered. Some facilities are owned, managed, or sponsored by name brand companies such as Vans, Etnies, and Monster Energy. Given La Quinta's desirable location, it may be possible to attract name brand companies to develop or sponsor a premiere facility. Additionally, with music being a significant component of the skate/scooter/BMX culture, there may be opportunities to partner with music industry companies such as GoldenVoice. Staff is set to release a request for qualifications (RFQ) to ascertain if a private entity would lease/purchase the City site and operate the facility. This arrangement may be a creative solution to the high cost of development, operation, and maintenance. It may also reduce City construction costs, expedite build out, and transfer or share the costs for ongoing management, maintenance, and liability. 8 DEPARTMENT REPORT ITEM NO. 3 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING DEPARTMENT REPORT TO: Community Services Commission FROM: Edie Hylton, Deputy City Manager DATE: October 12, 2015 SUBJECT: COMMUNITY SERVICES DEPARTMENT REPORT - AUGUST 2015 Upcoming events of the Community Services Department for October 2015: Daily Activities Social Bridge Duplicate Bridge Mah Jongg Advance Ukulele Chair Massage and Sample Vitamin B-12 Injections Events Fitness Leisure October Luncheon Annual Health Fair *Dog -o -ween, Pioneer Park *Zombie Out Run, La Quinta Park Morning Workout Mat Pilates Chair Exercise Sunrise Yoga Sunset Yoga Tai Chi Balance & Strength Tai Chi Chuan Tai Chi Intermediate Best Stretch Yoga for Health Chair Yoga Personal Training Gentle (Flex) Yoga La Quinta Glee 7-14yrs Ballroom Dance Beginning & Intermediate AARP Safe Driver 9 Therapeutic Drumming Voiceovers Watercolor Acrylic Painting Sketch & Draw Use a Digital Camera Beginning Computers *Beginning Spanish, Colonel Mitchell Paige *Dance, Play and Pretend, La Quinta High School & B&G Club *Beginning Ballet, La Quinta High School Sports/Aquatics Rojas Taekwondo Tiny Tigers *Rojas Martial Arts, La Quinta High School *Open Gym (Volleyball/Basketball), B&G Club *Water Aerobics, Fritz Burns Pool *Y Rookies Soccer Ages 3-5, Colonel Mitchell Paige *Youth Tennis, Fritz Burns Park *Disc Golf Tournament, Cove Oasis *Denotes classes/events held at other locations 10 Pro g ram Community Services Department Attendance Report for August 2015 Summary Sheet 2015 2014 Variance Sessions Per Month 2015 2014 Leisure Classes 146 68 78 52 32 Special Events 155 315 -160 2 3 Sports 606 423 183 22 20 Wellness Center 250 77 173 54 35 Wellness Center (Free Services) 524 141 383 88 13 Total 1,681 1,024 657 218 103 Wellness Center Fitness Fitness Center 3,990, 0 3,990 78 0 Total 3,990 0 3,990 78 0 Sports User Groups La Quinta Park AYSO 150 150 0 5 5 Sports Complex La Quints Youth & Sports 100 0 100 17 0 Colonel Mitchell Paige Desert United Soccer Club 25 0 25 17 0 Facility/Park Rentals Wellness Center (Private Party) 200 0 200 1 0 (Sunday Church) 375 375 0 5 5 Library Classroom 300 300 0 6 6 Community Room 200 0 200 4 0 Museum Meeting Room 960 60 900 16 1 Boys & Girls Club Gym (Sunday Church) 500 100 400 5 1 Civic Center Campus (Private Party) 0 100 -100 0 2 Park Rentals La Quints Park 50 100 -50 1 2 Fritz Burns Park 0 0 0 0 0 Total 2,860 1,185 1,675 77 22 Total Programs 8,531 2,209 6,322 373 125 Volunteer Hours Wellness Center 89 129 -40 Total Volunteer Hours 89 129 -40 11 Community Services Department Program Report for August 2015 2015 2014 2015 2014 2015 2014 2015 2014 1 Participants Participants Variance _ Meetings Meetings Leisure Classes La Quinta Glee 25 0 25 4 0 Ballroom Dancing (Beg. & Interm.) 25 0 25 4 0 Sunset Yoga 19 0 19 8 _ 0 Taekwondo 4- 8 (Beg.) 20 14 6 9 8 Taekwondo 4 - 8 (Inter.) 30 22 8 9 8 Taekwondo 9yrs-Up 11 25 -14 9 8 Rojas Martial Arts 4- up 16 7 9 9 8 Totals _ 146 68 78 52 32 2015 2014 2015 2014 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Special Events Moonlight Movies At The Pool 100 250 -150 1 2 Golf Tour Banquet 55 65 -10 1 1 Totals* 155 315 -160 2 3 2015 2014 2015 2014 Community Services Totals Participants I Participants Variance Meetings Meetings Sports Open Gym Basketball 305 145 160 8 8 Open Gym Volleyball 124 153 -29 9 8 Golf Tour, Westin Mission Hills 35 26 9 1 1 Golf Tour, Classic Club 30 27 3 1 1 Golf Tour, Desert Willow 36 40 -4 1 1 Golf Tour, I.W. Golf Resort 35 32 3 1 1 Golf Tour, PGA Stadium Course 41 0 41 1 0 Totals 606 423 183 22 20 Community Services Totals 9071 8061 1011 76[ 55 * Wellness Center was closed for facility expansion at this time last year, and only a minimal number of classes were relocated to other facilities. Therefore, participation number in 2014 are significantly lower than this year. 12 Wellness Center Program Report for August 2015 13 Participation Participation Variance Meetings Meetings Fitness Center 2015 2014 2015 2014 Fitness Member Visits 3800 0 3800 26 0 Daily Fitness Drop -ins @ $5 67 0 67 26 0 Memberships Sold 123 0 123 26 0 Fitness Center Total 3990 0 3990 78 0 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Volunteers Wellness Center 16 19 -3 n/a n/a Hours 89 129 -40 n/a n/a Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Activities/Social Services (Free) Wellness Activities 524 141 383 88 13 Wellness Activities/Services Total 524 141 383 88 13 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Classes/ Programs Fitness Sunrise Yoga 12 0 12 8 0 Mat Pilates 22 8 14 13 13 Morning Workout 25 22 3 13 13 Leisure Chair Massage 5 0 5 3 0 Tiny Tigers 5 0 5 8 0 August Luncheon (B&G Back to School) 89 72 17 1 1 Open Game Play Bridge: Social 43 47 -4 4 4 Mah Jongg 49 28 21 4 4 Wellness Classes/Programs Total 250 177 73 54 35 WELLNESS CENTER TOTAL 4764 318 4446 220 48 13 Community Services Department Monthly Revenue Report for August 2015 olonthly Revenue - Facility Rentals 2015 2014 Variance .ibrary $ - $ 1,444.00 $ (1,444.00 nuseum $ 725.00 $ 125.00 $ 600.00 Nellness Center $ 2,603.50 $ - $ 2,603.50 'arks $ 90.00 $ 880.00 $ (790.00 ;ports Fields I $ 1,505.00 $ 200.00 $ 1,305.00 olonthly Facility Revenue $ 4,923.50 $ 2,649.00 $ 2,274.50 olonthly Revenue Nellness Center $ 1,980.00 $ 1,014.00 $ 966.00 fitness Memberships & Daily Passes $ 6,610.00 $ - $ 6,610.00 :ommunity Services $ 6,470.50 $ 4,075.00 $ 2,395.50 'otal Revenue $ 15,060.50 $ 5,089.00 $ 9,971.50 tevenue Year to Date 'acility Revenue $ 8,455.00 $ 4,120.00 $ 4,335.00 Nellness Center $ 3,400.00 $ 2,55 8.00 $ 842.00 fitness Memberships & Daily Passes $ 13,845.00 $ - $ 13,845.00 :ommunity Services $ 13,092.50 $ 7,438.00 $ 5,654.50 'otal Revenue to Date $ 38,792.50 $ 14,116.00 $ 24,676.50 14 Community Services Updates August 2015 The sports fields at La Quinta Park, the Sports Complex, and Colonel Paige were aerated. Each summer, the fields are closed to re-establish the Bermuda grass and to get the turf as health as possible in preparation for the busy fall and winter months when the grass is dormant. There will be multiple applications of fertilizer at each facility to stimulate active turf growth. However, the new mandated water restrictions are making it difficult to maintain these fields. As the outside temperatures cool, staff will work closely with the landscape contractor to provide enough irrigation to hopefully help the turf recover from the summer heat stress. 15 REPORTS AND INFORMATIONAL ITEMS W. 1 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2015/16 ATTENDANCE Date of Appointment Term Expires Felice Chiapperini 7/1/2015 6/30/2016 Sharrell Blakeley 6/1/2010 6/30/2016 Heather Engel 6/1/2010 6/30/2017 Mark L. Johnson 7/1/2014 6/30/2017 Paula K. Simonds 7/1/2014 6/30/2017 July 13, 2015 Meeting PRESENT PRESENT PRESENT ABSENT PRESENT Luncheon @ Wellness Center Lego Movie @ FB Pool Blood Drive @ Embassy Suites Spider Man Movie @ FB Pool August 10, 2015 Meeting CANCELLED TMNT Cartoon Movie @ FB Pool Guardians of the Galaxy @ FB Pool September 14, 2015 Meeting PRESENT PRESENT PRESENT PRESENT PRESENT Main Street Block Party September 11 Candlelight Vigil October 12, 2015 Meeting Disc Golf Tournament @ Oasis Monster Dash & Zombie Out Run Dog -O -Ween November 9, 2015 Meeting December 14, 2015 Meeting 16 October 2015 Sun Mon Tue Wed Thu Fri Sat 4 5 6 7 8 9 IVNOIIVW� 4pm City Council W 11 12 5:30pm Community Services Commission 13 14 15 16 17 10am Disc Golf Tournament @ Cove Oasis 18 19 20 4pm City Council 21 22 23 24 5:30pm Monster Dash & Zombie Out Run @LQ Park 25 26 27 28 29 30 31 10am Dog -O -Ween @ Pioneer Park IVNOIIVW� co November 2015 Sun Mon Tue Wed Thu Fri Sat 4pm City Council 7 9am Ferranti- Mecca Hills Hike 9 5:30pm Community Services Commission 10 11 9am Veteran's Day Tribute @ Civic Center Courtyard CITY HALL CLOSED 12 13 14 15 16 17 4pm City Council 18 19 20 21 8am Nature Walk @ Bear Creek Wash 22 23 24 25 26 CITY HALL 27 CLOSED 28