2016 01 11 CSCEgitit 4 GeAtilitiad
Commission agendas and staff reports are available on
the City's web page: www.la-quinta.arg
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON MONDAY, JANUARY 11, 2016 AT 5:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Commission on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. The Commission values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
1. APPROVE MINUTES OF DECEMBER 14, 2015
BUSINESS SESSION
1. CONSIDERATION OF A SCULPTURE IN COOPERATION WITH THE BOYS AND GIRLS
CLUB LOCATED AT THE CIVIC CENTER CAMPUS
2. CONSIDERATION TO PURCHASE ART PIECES FROM RICARDO BRECEDA FOR
FUTURE ART IN PUBLIC PLACES PROJECTS
REPORTS AND INFORMATIONAL ITEMS
1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
2. CALENDAR OF MONTHLY EVENTS
COMMUNITY SERVICES AGENDA 1 JANUARY 11, 2016
COMMISSIONER ITEMS
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on
February 8, 2016, commencing at 5:30 p.m. at the La Quinta Study Session Room,
78495 Calle Tampico, La Quinta, California 92253.
DECLARATION OF POSTING
I, Lisa Chaudhry, Executive Office Assistant, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Community Services Commission meeting
was posted on the City's website, near the entrance to the Council Chambers at 78-
495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-
630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on
January 7, 2016.
DATED: January 7, 2016
LISA CHAUDHRY, Executive Office Assistant
City of La Quinta, California
Public Notices
• The La Quinta Study Session Room is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the Community Services office at 760-
777-7090, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
• If special electronic equipment is needed to make presentations to the Community
Services Commission, arrangements should be made in advance by contacting the
Community Services office at 760-777-7090. A one (1) week notice is required.
• If background material is to be presented to the Commissioners during a Commission
meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must
be supplied to the Executive Assistant for distribution. It is requested that this take
place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the Commissioners regarding any
item(s) on this agenda will be made available for public inspection at the Community
Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
COMMUNITY SERVICES AGENDA 2 JANUARY 11, 2016
CONSENT CALENDAR NO. 1
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, DECEMBER 14, 2015
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Chairperson Engel.
ROLL CALL
PRESENT: Commissioners Blakeley, Chiapperini, Engel, Johnson, Simonds.
PLEDGE OF ALLEGIANCE
Chairperson Engel led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA - Confirmed as submitted.
PRESENTATIONS
1. PRESENTATION BY SHINING STARS ACADEMY OF PERFORMING ARTS
Presented by Director Sam Klein
CONSENT CALENDAR
1. APPROVE MINUTES OF NOVEMBER 9, 2015
Motion - A motion was made and seconded by Commissioners Blakeley/Johnson to
approve the November 9, 2015 Community Services Commission Minutes as amended.
Motion passed unanimously.
DEPARTMENT REPORTS
1. NOMINATION FOR 2016 SENIOR INSPIRATION AWARD PROGRAM
Presented by Supervisor Calderon
2. COMMUNITY SERVICES DEPARTMENT REPORT - OCTOBER 2015
Presented by Coordinator Villalpando
3. COMMUNITY SERVICES DEPARTMENT REPORT - NOVEMBER 2015
Presented by Coordinator Villalpando
4. X PARK RFQ UPDATE
Presented by Manager Howlett
3
5. PARK TURF REDUCTION UPDATE
Presented by Manager Howlett
REPORTS AND INFORMATION ITEMS
1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
Commissioner Simonds attended the All Valley Public Arts Meeting in Cathedral City on
November 19.
2. CALENDAR OF MONTHLY EVENTS
COMMISSIONER ITEMS:
Commissioner Johnson expressed concern for the safety and security during large City
sponsored events. He recommended that staff coordinate with the Police to evaluate
and increase safety and security measures.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Blakeley/Chiapperini to adjourn the meeting at 6:20 p.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Executive Office Assistant
City of La Quinta, California'
4
BUSINESS SESSION NO. 1
City of La Quinta
COMMUNITY SERVICES COMMISSION MEETING: January 11, 2016
STAFF REPORT
AGENDA TITLE: CONSIDERATION OF A SCULPTURE IN COOPERATION WITH THE BOYS AND
GIRLS CLUB LOCATED AT THE CIVIC CENTER CAMPUS
RECOMMENDATION:
Recommend the purchase of a sculpture for the Civic Center Campus.
EXECUTIVE SUMMARY:
• The Boys and Girls Club of Coachella Valley (Club) requests Art in Public Places
funding to purchase artwork located at the Civic Center Campus.
The artwork includes a sculpture in the same design as the Veterans, Sports
and Arts Acknowledgements.
The Club will assist in funding the project.
FISCAL IMPLICATIONS:
Dependent upon the Community Services Commission's direction, a recommendation to
approve Art in Public Places (APP) funding of $40,000 for the purchase of the artwork will
be forwarded to the City Council. The Club will pay $20,000 toward the cost of the project
making the total project cost of approximately $60,000. The APP fund currently has funds
available for art purchases throughout the City.
BACKGROUND AND OVERVIEW:
The City received a proposal from the Club (Attachment 1) requesting consideration of a
sculpture to be fabricated and installed at Civic Center Campus. The sculpture is similar to
the Acknowledgement sculptures on the Campus and will be placed on a concrete pad at
a location designed for art work (Attachment 2) on the Civic Center Campus. The
sculpture is made of bronze panels that will have names of those contributing to the Club
and youth programs in the Valley.
Maintenance requirements for the sculpture are similar to other APP projects designed
with bronze and concrete. The bronze will be cleaned and waxed annually and the
concrete pad will be painted. Any additional names added will be the expense of the Club.
ALTERNATIVES:
The City has a long standing relationship with the Boys and Girls Club and supporting area
youth and the Civic Center Campus has an area available for an art piece. Therefore, staff
has no alternative recommendation.
Report prepared and submitted by: Edie Hylton, Deputy City Manager
1. Proposal from the Boys and Girls Club
2. Artist Renderings
5
ATTACHMENT 1
CONFIDENTIAL
Proposal for Recognizing Local Philanthropists'
Commitment to Our Youth
BOYS & GIRLS CLUBS
OF COACHELLA VALLEY
Prepared for:
City of La Quinta
"Gem of the Desert"
December 2015
Prepared by:
Jim Ducatte, Chief Executive Officer, Foundation, jducatte @ becofcv, org
Quinton Egsan, Chief Executive Officer, Clubs, Qegson@becofcv.org
Carolina Vasquez, Director of Development, cvuez@becofcv.or.
6
CITY OF LA QUINTA
TABLE OF CONTENTS
I. EXECUTIVE SUMMARY 3
II. THE BOYS & GIRLS CLUBS OF COACHELLA VALLEY 4
1. BACKGROUND 4
2. LONG-TERM FINANCIAL STABILITY EFFORT 4
III. PROJECT APPROACH 5
1. PURPOSE OF DONOR WALL/STRUCTURE 5
2. WHY LA QUINTA'S CIVIC CENTER CAMPUS 5
3. A MEANINGFUL PARTNERSHIP 6
Page 2
7
CITY OF LA QUINTA
I. EXECUTIVE SUMMARY
In February 2015, Mayor Linda Evans presented La Quinta's "State of the City." Here she shared
that La Quinta is a city which prides itself on its commitment to engage all residents by promoting a
family friendly community, rich in arts and culture and focused on the physical and intellectual
wellness of its residents. Known as the "gena of the desert," the city of La Quinta demonstrates care
for its community through its unique practice of memorializing and honoring local and regional
residents, across a variety of genres, at the expansive Civic Center Campus.
The City's precedence for publicly preserving the history
and character of its residents and community services has
set the standard for the Coachella Valley and beyond. As
visitors stroll the beautiful 17.5 -acre Civic Center Campus
they are reminded, through artistically designed
monuments, that a thriving community is in direct
proportion to its residents.
As such, the Boys & Girls Clubs of Coachella Valley
believes that this precedence, coupled with La Quinta's
conununity values — provides an opportunity to partner
and create an artistic, updatable, and permanent donor recognition structure dedicated to local
philanthropists and their commitment to today's youth and ultimately, future generations.
Current Recognition Structures
• Supporters of the Arts
• Veterans
• 911 Memorial — Eagle Scout Project
• Local Artists
• Local Athletes
• Civic Recognition — Police/Fire
An OPPORTUNITY
• Children — Tomorrow's Future
• Recognize Local Philanthropists
• Encourage Future Community Philanthropy
• Partner With the Largest Social Service
Organization in the city of La Quinta and
bordering communities
Page 3
8
CITY OF LA QUINTA
II. THE BOYS & GIRLS CLUBS OF COACHELLA VALLEY
1. Background
Inspired by a 150 -year movement, the Boys & Girls Clubs of Coachella Valley (BGCCV) supports
our community by providing the most vulnerable and marginalized children with the foundation of
support needed to give them a compassionate chance towards a fuller future. Founded in 1966, the
BGCCV has grown to an impressive five Clubhouses, one located within one-half mile of the Civic
Center Campus, and three hosted after school programs. Today, as the BGCCV celebrates its 50th
anniversary, nearly 8,000 children between the ages of 7-18, many with "at -risk" factors, are
provided after school and summer programming opportunities annually.
Committed to our mission — to save and enhance the lives of the young people of our community,
especially those with economic and/or social needs, by offering a safe haven and meaningful youth
development programs provided by a caring and qualified staff — the BGCCV continue to build
character through everyday leadership and guidance in behavior and attitude.
Rooted in the three central areas of impact —Academic Success, Healthy Lifestyles, and Good
Character and Citizenship — the BGCCV's programs appropriately align with the City of La Quinta's
values and long-term vision. In support of this alignment, the BGCCV provide comprehensive
curriculum within the following programming categories:
• Character and Leadership Development
• Education and Career Development
• Health and Life Skills
• The Arts
• Sports, Fitness and Recreation
2. Long -Term Financial Stability Effort
Despite the BGCCV's focused outreach, they are not immune to today's challenges. Without
thoughtful consideration of the steady growth of the Valley's young population, our local youth may
never reach their full potential.
The long economic downturn, shrinking government resources and the growing need for children and
teen services means the demand for the BGCCV's programs has never been greater — as
demonstrated by the tripling of club membership in the last decade. To keep pace with the current
and future needs in our community, the BGCCV must plan for its future to prevent the significant
loss of our most valuable natural resource, our young people. Effectively addressing this crisis
presents a moral imperative for the BGCCV, its board of directors, and
ultimately, for each one of us in our community.
The BGCCV's boards saw this as an opportunity to create a sustainable
source of funding to address ongoing program demands, deferred
maintenance, or to fund increases in the operating budget, ultimately
securing the next 50 -years. As such, the BGCCV have embarked on a
long-term financial stability and endowment campaign —
OUR YOUTH 'OUR COMMUNITY 0OC1R FUTURE.
Page 4
9
CITY OF LA QUINTA
Although in the early stages of the campaign, current efforts have realized significant support. With
an active leadership team including: Honorary Co -Chairs — Bob and Connie Lurie and Jeff Henley,
Campaign Co -Chairs — John and Joan Foster and Mark and JoAnn Nickerson and Advance Gift
Committee Chairs — Steve and Darla Powell, the BGCCV is well -poised to garner continued support
while preserving the legacy of many founding families.
III. PROJECT APPROACH
Donor recognition is a critical requirement of every successful campaign. A donor wall provides a
lasting legacy, demonstrates the scope of community engagement, and honors local philanthropy and
services. Additionally, donor walls "document" a piece of history that will be viewed by future
generations. With a median age of 45.6 years, the city of La Quinta has a unique opportunity to
inspire future generations,
1. Purpose of Donor Wall/Structure
• Recognition — meaningful to a donor
• Inspire others
• Advance mission — demonstrate community values
• Create culture of philanthropy
2. Why La Quinta's Civic Center Campus
• Established precedent of recognizing local residents and community services
• BGCCV Clubhouse located within Y2 mile of park
• Available design (with option to modify)
• Visibility — Annual visitors, Art Festival, community events
• Reflects the values and culture of BGCCV - library, intellectual and physical wellness,
supporting community, well-maintained and clean
• Available pad...
Page 5
10
CITY OF LA QUINTA
3. A Meaningful Partnership
A project of this magnitude, takes a multitude of partners to achieve success. Partnering with La
Quinta, and specially the Civic Center Campus, will provide an ideal location for honoring those who
provide hope to our local children and demonstrate the values of community engagement.
As a well-respected and supportive city, La Quinta's engagement in this project will help influence
others who will consider joining in the ongoing effort to build community. Donor giving levels,
recognition level names, and the general concept have been outlined and approved by the Campaign
Steering Committee. Final design and related costs have not been secured, however the BGCCV
Board of Directors has approved a preliminary budget of $20,000. It is our hope that the City of La
Quinta will agree to partner in this effort and help the BGCCV realize a design reflective of the
artistic beauty that the Civic Center Campus embodies.
On behalf of the BGCCV, thank you, again, for your willingness to consider your involvement in this
worthwhile endeavor
eifit
Jim Ducatte, Chief Executive Officer, Foundation
Egson, Chief Executive Officer, Clubs
Carolina Vasquez, Director of Development
Page 6
11
ATTACHMENT 2
% 11
Rt 0 0 Q ,
-.!._ -2q -'-- lil ...
(\(., -- IL
Q1_ -1 0 112 ../
ik
12
BUSINESS SESSION NO. 2
City of La Quinta
COMMUNITY SERVICES COMMISSION MEETING: January 11, 2016
STAFF REPORT
AGFNfA TTTI.r CONSIDERATION TO PURCHASE ART PIECES FROM RICARDO BRECEDA FOR
FUTURE ART IN PUBLIC PLACES PROJECTS
RECOMMENDATION:
Recommend the purchase of art pieces for future Art in Public Places projects to the City
Council.
EXECUTIVE SUMMARY:
Ricardo Breceda, a metal sculpture artist, has art work he is interested in selling
to the City of La Quinta.
t The art includes 2or 3 Big Horn sheep, a T -Rex dinosaur, or a single horse
standing on its back legs.
The art pieces would be used for upcoming Art in Public Places projects in the
north and south of La Quinta.
FISCAL IMPLICATIONS:
Dependent upon the Community Services Commission's direction, a recommendation to
approve Art in Public Places (APP) funding for the purchase of the art pieces will be
forwarded to the City Council. The APP fund currently has funds available for art
purchases throughout the City.
BACKGROUND AND OVERVIEW:
The City received a request to view available art pieces that Ricardo Breceda is currently
selling in Aguanga, California. Staff recently took a trip to view the art pieces that could
be used for upcoming APP projects in La Quinta. Ricardo Breceda's art work can be seen
in the City of Vista, Anza-Borrego Desert State Park and Jacumba Hot Springs.
The Big Horn sheep pieces (Attachment 1 & 2) are slightly larger than life size and are
selling for $1,600 per piece. The single horse standing on its back legs (Attachment 3) is
approximately 8 feet tall and is selling for $8,000. These pieces could be placed at a
future roundabout or City owned facility. The T -Rex dinosaur (Attachment 4) is
approximately 10 to 12 feet tall and is selling for $10,000. This piece would be
appropriate for the proposed skate park location in north La Quinta. Mr. Breceda is
making this art available at a reasonable cost to reduce his inventory as he has limited
space at this location. A custom designed piece requested of Ricardo Breceda would cost
three times more than what he is selling the current art pieces.
14
ALTERNATIVES:
The purchase of one or more of these unique art pieces is recommended for purchase at
the reduce costs and maintained in a city facility until it is ready for placement.
Therefore, staff has no alternative recommendation.
Report prepared by: Christina T. Calderon, Community Services Supervisor
Approved for submission by: Edie Hylton, Deputy City Manager
Attachments: 1. Big Horn sheep
2. Big Horn sheep close up
3. Horse on back legs
4. T -Rex dinosaur
15
ATTACHMENT 3
REPORTS_AND INFORMATIONAL ITEMS NO. 1
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2015/16 ATTENDANCE
Date of Appointment
Term Expires
Felice Chiapperini
7/1/2015
6/30/2016
Sharrell Blakeley
6/1/2010
6/30/2016
Heather Engel
6/1/2010
6/30/2017
Mark L. Johnson
7/1/2014
6/30/2017
Paula K. Simonds
7/1/2014
6/30/2017
July 13, 2015 Meeting
PRESENT
PRESENT
PRESENT
ABSENT
PRESENT
Luncheon @ Wellness Center
Lego Movie @ FB Pool
Blood Drive @ Embassy Suites
Spider Man Movie @ FB Pool
August 10, 2015 Meeting
CANCELLED
TMNT Cartoon Movie @ FB Pool
Guardians of the Galaxy@ FB Pool
September 14, 2015 Meeting
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
Main Street Block Party
September 11 Candlelight Vigil
X
X
X
X
X
October 12, 2015 Meeting
PRESENT
PRESENT
ABSENT
PRESENT
ABSENT
Disc Golf Tournament @ Oasis
Monster Dash & Zombie Out Run
X
Dog -O -Ween
X
X
November 9, 2015 Meeting
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
Mecca Hills Hike
Veteran's Day Tribute
X
X
Nature Walk
December 14, 2015 Meeting
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
Christmas Tree Lighting
X
X
X
X
January 11, 2016 Meeting
Doggie Hikes
Mecca Hills Hike
Cove to Lake Cahuilla Family Hike
Boo Hoff Trail
Art Under the Umbrellas on Jan 16
Art Under the Umbrellas on Jan 23
Better Together Cnacer Outreach
20
January 2016
Sun
Mon
Tue
Wed
Thu
Fri
Sat
NEW YEAR'S
CITY HAIL
1
HOLIDAY
CLOSED
2
3
4
5
6
8:30am Doggie
Hike @Tecate &
Madero
7
8
9
9am Hike w/Philip Fer-
ranti @ Mecca Hills
10
11
5:30pm
Community
Services
Commission
12
13
14
15
16
8 am Walk w/ the
Mayor @ Wellness
Center
9 am Wellness Center
Anniversary Party
1pm Council
Workshop @ Wellness
Center
17
18
HOLIDAY
CITY HALL
CLOSED
19
4pm City Council
2
21
22
4:00 pm
19th Hole Block
Party @ Old
Town
23
24
25
26
27
28
29
30
10am Better Together
Cancer Outreach @
Civic Center Campus
February 2015
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4pm City Council
4
5
6
7
9am Ferranti Mecca
Hills Hike @ Albert -
sons
8
9
5:30pm Community
Services Commis-
sion
10
11
12
13
14
8am Bear Creek Palm
Oasis Hike @ Cove
Oasis Parking Lot
9am Kids Nature Rocks
@ Bear Creek Shade
Shelter
15
16
17
4pm City Council
18
19
20
21
8am Nature Walk @
Bear Creek Shade
Shelter
8am Walk w/the
Mayor @LQ Park
22
23
24
5: 30pm
City Council,
Boards & Commis-
sions Meeting @
Library
25
26
27
28