2016 06 13 CSCCOMMUNITY SERVICES AGENDA JUNE 13, 2016
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON MONDAY, JUNE 13, 2016 AT 5:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Commission on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. The Commission values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
1. APPROVE MINUTES OF MAY 9, 2016
BUSINESS ITEMS
1. APPROVE COMMUNITY SERVICE COMMISSION SUMMER SCHEDULE (verbal)
DEPARTMENT REPORTS
1. COMMUNITY SERVICES COMMISSION QUARTERLY MEETING LOCATION
ROTATION
2. COMMUNITY PROGRAMS AND WELLNESS REPORT – MAY 2016
3. PARK ORDINANCE UPDATE
REPORTS AND INFORMATIONAL ITEMS
1. DESERT X UPDATE
2. FY16/17 BUDGET
3. XPARK SCOPING PROPOSAL
Commission agendas and staff reports are available on
the City’s web page: www.la-quinta.org
COMMUNITY SERVICES AGENDA JUNE 13, 2016
4. ADOPT-A-PARK PROGRAM UPDATE
5. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
6. CALENDAR OF MONTHLY EVENTS
COMMISSIONER ITEMS
1. SILVERROCK GOLF ADVISORY (PowerPoint presentation)
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on July
11, 2016, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle
Tampico, La Quinta, California 92253.
DECLARATION OF POSTING
I, Lisa Chaudhry, Administrative Technician, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Community Services Commission meeting
was posted on the City’s website, near the entrance to the Council Chambers at 78-
495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-
630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on
June 9, 2016.
DATED: June 9, 2016
LISA CHAUDHRY, Administrative Technician
City of La Quinta, California
Public Notices
The La Quinta Study Session Room is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the Community Services office at 760-
777-7106, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
If special electronic equipment is needed to make presentations to the Community
Services Commission, arrangements should b e m a d e i n a d v a n c e b y c o n t a c t i n g t h e
Community Services office at 760-777-7106. A one (1) week notice is required.
If background material is to be presented to the Commissioners during a Commission
meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must
be supplied to the Executive Assistant for distribution. It is requested that this take
place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the Commissioners regarding any
item(s) on this agenda will be made available for public inspection at the Community
Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, MAY 9, 2016
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Chair Engel.
ROLL CALL
PRESENT: Commissioners Engel, Blakeley, Chiapperini, Johnson, Simonds
PLEDGE OF ALLEGIANCE
Commissioner Johnson led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed as submitted.
PRESENTATIONS
1. LA QUINTA XPARK UPDATE
Presented by Director Howlett.
Scoping Package Update – Council Meeting May 16th
CONSENT CALENDAR
1. APPROVE MINUTES OF APRIL 11, 2016
Motion – A motion was made and seconded by Commissioners Chiaperrini/Blakeley to
approve the April 11, 2016 Community Services Commission Minutes as submitted.
Motion passed: ayes 4, noes 0, abstain 1 (Engel).
BUSINESS SESSION
1. COMMUNITY SERVICES COMMISSION WORK PLAN FOR FISCAL YEAR 2016/2017
Presented by Manager Larson.
Motion – A motion was made and seconded by Commissioners Blakeley/Chiaperrini to
approve the Community Services Commission Work Plan for Fiscal Year 2016/2017.
Motion passed unanimously.
DEPARTMENT REPORTS
1. COMMUNITY PROGRAMS AND WELLNESS REPORT – MARCH 2016
2. COMMUNITY PROGRAMS AND WELLNESS REPORT – APRIL 2016
REPORTS AND INFORMATION ITEMS
1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
2. CALENDAR OF MONTHLY EVENTS
COMMISSIONER ITEMS:
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Blakeley/Simonds to adjourn the meeting at 6:24 p.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Administrative Technician
City of La Quinta, California
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Community Services Commission
FROM: Tustin K. Larson, Community Resources Manager
Chris Escobedo, Director of Community Resources
DATE: June 13, 2016
SUBJECT: Quarterly Meeting Location Rotation
At the May 9, 2016 Commission meeting, Commissioner Chiapperini asked the Commission
to consider hosting quarterly meetings at different areas around the city. The Commission
agreed and asked staff to develop a schedule and potential locations for these meetings.
Below are the dates and locations for consideration:
• October 10, 2016
o Colonel Mitchell Paige Middle School
o 43495 Palm Royale Dr., La Quinta, CA 92253
• January 9, 2017
o La Quinta Fire Station #70 (Unconfirmed)
o 54001 Madison Street, La Quinta, CA 92253
• April 10, 2017
o La Quinta High School
o 79255 Blackhawk Way, La Quinta, CA 92253
• July 10, 2016
o Location to be determined
In an effort to increase attendance at these locations, increased promotional efforts will
include the following:
• Gem newsletter
• Monthly email blast
• Press release
• City website
• Nextdoor La Quinta
DEPARTMENT REPORT ITEM NO. 1
City of La Quinta
COMMUNITY SERVICE COMMISSION
DEPARTMENT REPORT
TO: Community Services Commissioner
FROM: Christina Calderon, Community Programs & Wellness Supervisor
Chris Escobedo, Community Resources Director
DATE: June 13, 2016
SUBJECT: COMMUNITY PROGRAMS & WELLNESS REPORT – MAY 2016
Upcoming events of the Community Resources Department for July 2017:
Daily Activities Social Bridge
Mah Jongg
Advance Ukulele
Chair Massage
Vitamin B-12 Injections
Events *Moonlight Movies, Fritz Burns Pool
July Luncheon
Fitness Morning Workout
Mat Pilates
Sunset Yoga
Zumba Morning
Reiki
Personal Training
Tai Chi Balance & Strength 1 & 2
Tai Chi Chuan AM
*Tai Chi Chuan @ Night, La Quinta High School
Leisure La Quinta Glee 7-14yrs.
Ballroom Dance Beginning & Intermediate
Beginning Ballet 5-10yrs.
Dance, Play & Pretend 2.5-5yrs.
Friday Night Social Dance
Beginning & Second Level Guitar
AARP Safe Driver
Floral Perfect
Fara’s Food
DEPARTMENT REPORT ITEM NO.2
Sports/Aquatics Rojas Taekwondo
*Open Gym (Volleyball/Basketball), B&G Club
*Swim Lessons, Rec Swim, Water Aerobics, Fritz Burns Pool
*Summer Golf Tour, The Golf Club La Quinta
*Summer Golf Tour, Westin Mission Hills, Pete Dye Course
*Summer Golf Tour, Tahquitz Creek Golf Resort
*Summer Golf Tour, Escena Golf Club
*Denotes classes/events held at other locations
2016 2015 2016 2015
Participants Participants Variance Meetings Meetings
Leisure Classes
La Quinta Glee 29 39 -10 3 4
Ballroom Dancing (Beg. & Int.)56 29 27 5 4
Friday Night Dance 20 0 20 1 0
Dance, Play & Pretend & Beg. Ballet 80 8 8 0
Sunset Yoga 12 8 4 8 7
Taekwondo 4 - 8 (Beg.) 30 16 14 8 7
Taekwondo 4 - 8 (Inter.) & 9-up 27 31 -4 8 7
Taekwondo 9yrs. - up 9 18 -9 8 7
Rojas Martial Arts 4 - up 14 11 3 8 7
Tai Chi Chuan PM 7 0 7 8 0
Totals 205 152 60 57 43
2016 2015 2016 2015
Participants Participants Variance Meetings Meetings
Special Events
Moonlight Movies 80 0 80 1 0
Totals 80 0 80 1 0
2016 2015 2016 2015
Participants Participants Variance Meetings Meetings
Sports
Open Gym Basketball 399 191 208 9 8
Open Gym Volleyball 131 113 18 9 8
Disc Golf Tourn., at Campus 26 30 -4 1 1
Guided Hike w/Hal 22 0 22 1 0
Nature Hike: Explore Monument 15 0 15 1 0
Y Rookies Football 18 25 -7 3 3
Totals 611 359 252 24 20
Community Services Totals 896 511 392 82 63
Community Resources Department
Program Report for May 2016
Program 2016 2015 Variance 2016 2015
Leisure Classes 205 152 53 57 43
Special Events 80 0 80 1 0
Sports 611 359 252 24 20
Wellness Center (Free Services) 356 547 -191 59 75
Wellness Center 248 201 47 57 100
Total 1,500 1,259 241 198 238
Wellness Center Fitness
Fitness Center 4,490 3,297 1,193 74 78
Total 4,490 3,297 1,193 74 78
Sports User Groups
La Quinta Park
AYSO 200 150 50 22 16
La Quinta Youth & Sports 100 0 100 15 0
Desert Boot Camp 50 50 0 11 8
Sports Complex
La Quinta Youth & Sports 450 450 0 23 23
Colonel Mitchell Paige
Friday Night Lights 550 575 -25 13 19
Facility/Park Rentals
Wellness Center
(Sunday Church) 375 375 0 5 5
(Private Party) 200 200 0 1 1
Library
Classroom 450 550 -100 8 11
Community Room 530 300 230 11 6
Museum
Meeting Room/ Courtyard 630 840 -210 18 14
Boys & Girls Club Gym
(Sunday Church) 500 500 0 5 5
Civic Center Campus
( P r i v a t e P a r t y ) G a z e b o 5 0 05 010
Park Rentals
La Quinta Park 50 100 -50 1 2
Fritz Burns Park 0 50 -50 0 1
Total 4,135 4,140 -5 134 111
Total Programs 10,125 8,696 1,429 406 427
Volunteer Hours
Wellness Center 105 106 -1
Total Volunteer Hours 105 106 -1
Community Resources Department
Attendance Report for May 2016
Summary Sheet
Sessions Per Month
Participation Participation Variance Meetings Meetings
Fitness Center 2016 2015 2016 2015
Fitness Member Visits 4287 3108 1179 26 26
Daily Fitness Drop-ins @ $5 76 30 46 20 26
Memberships Sold 125 159 -34 26 26
Smart Keys @ $10 2 0 2 2 0
Fitness Center Total 4490 3297 1193 74 78
Participation Participation Variance Meetings Meetings
2016 2015 2016 2015
Volunteers
Wellness Center 15 21 -6 n/a n/a
Hours 105 106 -1 n/a n/a
Participation Participation Variance Meetings Meetings
2016 2015 2016 2015
Wellness Activities/Social Services (Free)
Wellness Activities 356 547 -191 59 75
Wellness Activities/Services Total 356 547 -191 59 75
Participation Participation Variance Meetings Meetings
2016 2015 2016 2015
Wellness Classes/ Programs
Fitness
Zumba 21 13 8 9 17
Mat Pilates & Morning Workout 41 42 -1 16 26
Tai Chi Chuan 4 37 -33 9 20
Personal Training 8 5 3 13 18
Leisure
Fara's Food 8 0 8 1 0
May Luncheon 45 0 45 1 0
Open Game Play
Bridge: Social 43 43 0 3 5
Mah Jongg 78 61 17 5 14
Wellness Classes/Programs Total 248 201 47 57 100
WELLNESS CENTER TOTAL 5094 4045 1049 190 253
Wellness Center Program Report for May 2016
Monthly Revenue - Facility Rentals 2016 2015 Variance
Library -$ 1,444.00$ (1,444.00)$
Museum -$ 375.00$ (375.00)$
Wellness Center 2,618.75$ 750.00$ 1,868.75$
Parks 415.00$ 245.00$ 170.00$
Sports Fields 1,205.00$ 1,235.00$ (30.00)$
Monthly Facility Revenue 4,238.75$ 4,049.00$ 189.75$
Monthly Revenue
Wellness Center 2,414.23$ 3,316.00$ (901.77)$
Fitness Memberships/ Daily Passes & WC Keys 10,025.00$ 8,125.00$ 1,900.00$
Community Services 6,477.50$ 13,962.00$ (7,484.50)$
Total Revenue 18,916.73$ 25,403.00$ (6,486.27)$
Revenue Year to Date
Facility Revenue 48,874.75$ 42,876.00$ 5,998.75$
Wellness Center 51,059.60$ 29,163.00$ 21,896.60$
Fitness Memberships & Daily Passes 95,715.00$ 62,290.00$ 33,425.00$
Community Services 96,608.50$ 66,812.00$ 29,796.50$
Total Revenue to Date 292,257.85$ 201,141.00 91,116.85$
Community Resources Department
Monthly Revenue Report for May 2016
City of La Quinta
COMMUNITY SERVICE COMMISSION
DEPARTMENT REPORT
TO: Community Service Commissioner
FROM: Martha Mendez, Public Safety Manager
Chris Escobedo, Community Resources Director
DATE: June 13, 2016
SUBJECT: La Quinta Park Ordinance
City of La Quinta and La Quinta Police Department are enhancing the safety of park visitors
with the La Quinta Public Park and Recreational Areas Safety Ordinance, which becomes
effective June 16, 2016.
As reported at the Community Service Commission’s meeting on March 14, 2016 meeting,
for about a year, city staff and police have received multiple complaints about alcohol/drug
use and damage to public property. Although, La Quinta Police Officers enforce City Park
rules, under the existing ordinance, offenders could only be expelled for one day. This was
ineffective, as most violators are repeat-offenders. Therefore, after a year of attempting to
decrease illegal activities, both City staff and La Quinta Police decided it was time to
request modification of the existing ordinance to allow officers to expel repeat-offenders
for up to a year. The intent of the ordinance is to let repeat-offenders know that there are
consequences to bad behavior.
The new ordinance empowers city staff and police officers to issue expulsion notices in lieu
of arresting or citing one-time and repeat offenders. Under the new ordinance:
Peace officers may expel a repeat violator from the park or recreational area where
the violation occurred for a period of up to one year.
An expulsion notice so issued constitutes an administrative citation pursuant to the
La Quinta Municipal Code, and may include a $50 administrative fine for an initial
violation and a $100 administrative fine for each subsequent violation.
Violators may contest any expulsion notice in accordance with the procedures
provided in chapter 1.09 of the La Quinta Municipal Code.
As this new ordinance is about to become effective, City staff has met with the Desert
Recreation District regarding the Francis Hack Park in La Quinta and Riverside County
Regional Park staff, regarding Lake Cahuilla County Park, both within La Quinta jurisdiction.
Both entities support this ordinance and have agreed to allow La Quinta Police to enforce it
at their parks.
City staff and La Quinta Police will continue to do community outreach and staff will
provide a quarterly report on the effectiveness of this new ordinance.
DEPARTMENT REPORT ITEM NO. 3