2016 10 10 CSCT4ht 4 4aQumfw
Commission agendas and staff reports are available on
the City's web page: www.lo-quinta.org
COMMUNITY SERVICES COMMISSION
AGENDA
LA QUINTA HIGH SCHOOL, DANCE ROOM #1006
79-255 Blackhawk Way, La Quinta
REGULAR MEETING ON MONDAY OCTOBER 10 2016 AT 5.30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Commission on any matter not
listed on the agenda. Please complete a "request to speak" form and limit -your
comments to three minutes. The Commission values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
PRESENTATIONS
1. DESERT EXHIBITION OF ART (DESERT X)
INFORMATIONAL ITEMS
1. FACILITIES REPORT (verbal)
2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
3. CALENDAR OF MONTHLY EVENTS
4. PLAY IN LQ PARK GAMES (verbal)
5. ARTS IN PUBLIC PLACES AND CITY ENTRANCES (verbal)
ACTION ITEMS
1. APPROVE MINUTES OF SEPTEMBER 12, 2016
2. CONSIDERATION TO UPDATE THE ART IN PUBLIC PLACES POLICY
COMMISSIONER ITEMS
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on
November 14, 2016, commencing at 5:30 p.m. at the La Quinta Study Session Room,
78495 Calle Tampico, La Quinta, California 92253.
COMMUNITY SERVICES AGENDA OCTOBER 10, 2016
DECLARATION OF POSTING
I, Lisa Chaudhry, Administrative Technician, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Community Services Commission meeting
was posted on the City's website, near the entrance to the Council Chambers at 78-
495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-
630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on
October 6, 2016.
DATED: October 6, 2016
LISA CHAUDHRY, Administrative Technician
City of La Quinta, California
Public Notices
• The La Quinta Study Session Room is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the Community Services office at 760-
777-7106, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
• If special electronic equipment is needed to make presentations to the Community
Services Commission, arrangements should be made in advance by contacting the
Community Services office at 760-777-7106. A one (1) week notice is required.
• If background material is to be presented to the Commissioners during a Commission
meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must
be supplied to the Executive Assistant for distribution. It is requested that this take
place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the Commissioners regarding any
item(s) on this agenda will be made available for public inspection at the Community
Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
COMMUNITY SERVICES AGENDA OCTOBER 10, 2016
INFORMATIONAL ITEMS NO. 2
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2016/17 ATTENDANCE
Date of Appointment
Term Expires
Felice Chiapperini
6/2/2015
6/30/2019
Mark L. Johnson
7/1/2014
6/30/2017
Paula K. Simonds
7/1/2014
6/30/2017
Kathryn Lambert
6/82016
6/30/2017
Dori Quill
6/8/2016
6/30/2019
June 13, 2016 Meeting
PRESENT
PRESENT
PRESENT
N/A
N/A
Moonlight Movie - Monsters Univ.
Summer Golf Tour - Jun 4th
Moonlight Movie - The Good Dinosaur
Summer Golf Tour - Jun 11th
Disc Golf - Civic Center
Summer Golf Tour - Jun 18th
Moonlight Movie - Jurassic World
Summer Golf Tour - Jun 25th
July 11, 2016 Meeting
CANCELLED
Summer Golf Tour - Jul 2nd
Summer Golf Tour - Jul 9th
Moonlight Movie - Star War: The Force
Awakens - Jul 15ht
Summer Golf Tour - Jul 16th
Summer Golf Tour - Jul 23rd
Pokemon Go Event - Jul 27th
X
Moonlight Movie - Monsters, Inc.
X
Summer Golf Tour - Jul 30
August 15, 2016 Meeting
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
Moonlight Movie - A Bug's Life - Aug
12th
Summer Golf Tour - Jul 13th
Boys & Girls Club Donation Luncheon -
Aug 11th Wellness Ctr
Summer Golf Tour - Aug 20th
Finding Reuse Exhibit Reception - Aug
25th
Moonlight Movie - Surf's Up - Aug 26th
Summer Golf Tour - Aug 27th
Summer Golf End -of -Tour Banquet -
Aug 27th
September 12, 2016 Meeting
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
September 11 Candlelight Vigil
X
X
Pokemon Go Event - Sept 9th
October 10, 2016 Meeting
Make A Differnece Walk
Halloween Luncheon
Movies in the Park - Beetlejuice
Meet & Greet Your Chief of Police
Movies in the Park - Hocus Pocus
Brew in LQ
Nature Hike - Coral Mountain
Annual Health Fair
Dog-O-Ween
Zombie Tag
Night Time Adventure Hike
October 2016
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5
6
7
8
4pm City Council
lam Make A
Difference Day Walk
@ Civic Ctr
9
10
11
12
13
14
15
5:30pm
11:15am
6pm Movies in
Community
Halloween
the Pork @ Old
Services
Luncheon @
Town LQ,
Commission, LQHS
Wellness Ctr
Beetlejuice
Dance Room #1006
16
17
18
19
20
21
22
4pm City Council
10am Meet &
6pm Movies in
8om Nature Hike @
Greet Your Chief of
the Park @ LQ
Coral Mountain (meet
Police @ Wellness
Park, Hocus
@ City Hall's south
Center
Pocus
Parking lot)
12pm Brew in La
Quinta @ SilverRock
Resort
23
24
25
26
27
28
29
gam Annual
10am Dog-O-Ween @
30
31
Health Fair @
Pioneer Park
Wellness Ctr
7pm Zombie Tag, LQ
Park
7pm Night Time
Adventure Hike @
Tecate & Madero
November 2016
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5
4pm City Council
8am Hikes w/ Phillip
Ferrrati, meet @
Dollar Tree on
Washington
6
7
8
9
10
11
12
11:15am
gam Veteran's
Thanksgiving
Day Event, @
Luncheon @
City Hall
Wellness Ctr
13
14
15
16
17
18
19
5:30pm
4pm City Council
8am Nature Hike @
Community
Tecate & Madero
Services
Commission
6pm Night Time
Adventure @
Tecate & Madero
20
21
22
23
24
25
26
6pm Night Time
Adventure @ Tecate &
Madero
27
28
29
30
December 2016
Sun Mon Tue Wed Thu Fri Sat
1
2
3
6pm Tree Light-
9am Hikes w/ Phillip
ing @ Old Town
Ferranti @ Bear Creek
Trail Oasis Head
4
5
6
7
8
9
10
6pm Blue Light
4pm City Council
11:15am Holi-
6pm Movies in
Ceremony @ City
day Luncheon
the Park @ Civic
Hall
@ Wellness Ctr
Ctr, Polar Ex-
press
11
12
13
14
15
16
17
5:30pm
5pm Night Time
6pm Movies in
8am Nature Hike @
Community
Adventures @
the Park @ Civic
Tecate & Madero
Services
Tecate & Madero
Ctr, A Christmas
TBD Breakfast w/
Commission
Story
Santa @ Wellness Ctr
18
19
20
21
22
23
24
4pm City Council
25
26
27
28
29
30
31
7pm Night Time
Adventures @ Tecate
& Madero
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, SEPTEMBER 12, 2016
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Chair Johnson.
ROLL CALL
PRESENT: Commissioners Johnson, Simonds, Chiapperini, Quill and Lambert
PLEDGE OF ALLEGIANCE
Chair Johnson led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA - Confirmed as corrected.
INFORMATIONAL ITEMS
1. COMMUNITY PROGRAMS AND WELLNESS REPORT - AUGUST 2016
Presented by Supervisor Calderon
• New Wellness Center hours - Sunday hours possible for future
• End of the Year Banquet - 59 attendees
• Requests for pool reports
2. FACILITIES REPORT (verbal)
Presented by Director Howlett
• Cove Oasis Trailhead - Out for Bid, expires 10/29/2016
• Spohn Ranch Skateparks agreement - Council consensus with clarification on
deliverables for Xpark
Presented by Supervisor Ambriz
• Adopt -a-Park Program: Friends of the Desert Mountains, Gordon Fidler
o November 19t" - National Parks Day
o Bear Creek Trail, Cove Oasis
Playground equipment & groundcover estimate installation - October
3. PARK SAFETY UPDATE (verbal)
Presented by Manager Mendez
• Park Ordinance update
0 3rd phase of implementation
o No activity due to summer heat
• Code enforcement - trails
o Unleashed dogs - courtesy warning instead of citations
• Website - Next Door
o Coyote encounter Do's and Don'ts
4. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
5. CALENDAR OF MONTHLY EVENTS
Update provided by Staff
• New additions: Movies on Oct 7t" - Hocus Pocus & 21St - Beetlejuice
• Annual Health Fair on Oct 27t" at the Wellness Center
• Zombie Run - cancelled
6. ARTS IN PUBLIC PLACES AND CITY ENTRANCES
Presented by Manager Larson
• City Entrances
• Branding - cohesive element
ACTION ITEMS
1. APPROVE MINUTES OF AUGUST 15, 2016
Motion - A motion was made and seconded by Commissioners Chiapperini/Simonds to
approve the AUGUST 15, 2016 Community Services Commission minutes as submitted.
Motion passed unanimously.
2. SCHEDULE CITY FACILITIES TOUR
Motion - A motion was made and seconded by Commissioners Quill/Lambert to
schedule the Facilities Tour for October 29, 2016 at 8 a.m. Motion passed
unanimously.
COMMISSIONER ITEMS:
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Chia pperini/Lambert to adjourn the meeting at 6:45 p.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Administrative Technician
City of La Quinta, California
ACTION ITEM NO. 2
City of La Quinta
COMMUNITY SERVICES COMMISSION MEETING: September 12, 2016
STAFF REPORT
AGENDA TITLE CONSIDERATION TO UPDATE THE ART IN PUBLIC PLACES DONATION
POLICY.
RECOMMENDATION
Update the art donation policy for increased placement locations and allow use of Art
in Public Places (APP) funds for preparation and placement costs.
EXECUTIVE SUMMARY
• An art donation policy was approved by the City Council in 2008.
• The existing policy restricts the placement of art to indoor public facilities, and
requires the donor to pay for preparation, installation, plaque engraving, and
removal (if necessary).
• The updated policy would remove the placement restrictions, and would allow
use of Art in Public Places (APP) funds for site preparation, installation, and
plaque engraving for permanent art donations.
FISCAL IMPAC
There are no fiscal impacts associated with the policy change, however there will be
costs associated with future art donations.
BACKGROUND/ANALYSIS
On August 5, 2008 the City Council approved a policy to standardize APP donations.
The policy (Attachment 1) outlined the specific qualifications and items the donating
party should consider prior to contributing. These include:
• Donated art will become property of the City.
• City Council will consider appropriateness of the art, condition of the art,
ongoing maintenance, and storage and location availability prior to accepting
the donation.
• Memorial Art Donation criteria.
• Donor will pay all fees associated with preparation, installation, and removal of
the art donation (if necessary).
• City will pay for any restoration, storage, and ongoing maintenance and repair.
• City can terminate the display and dispose of the art piece with no obligation to
notify the artist or donor.
• Donations can be displayed at City Hall, Senior Center, Library, or Museum only.
Staff has been contacted by a potential donor and reviewed the policy for program
requirements. The artist would like to donate an outdoor sculpture; however the
existing policy does not allow outdoor locations as an option. Staff requests the
Commission review this and other updates for recommendation to the City Council.
These include:
• Remove the placement restrictions to allow outdoor locations for sculptures
and other works that are not affected by desert weather.
• Consider use of APP funds for site preparation, installation, and plaque
engraving for permanent donations. The existing policy would remain the same
for temporary art donations whereby the donor would pay all applicable fees.
There have been 10 art donations since 2004, the latest being a temporary donation
of the Roadrunner located at the Jefferson Roundabout.
ALTERNATIVES
Do not recommend changes to the policy and provide staff with alternative direction.
Prepared by: Tustin K. Larson, Community Resources Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Artwork Donation Program
ATTACHMENT NO. 1
ARTWORK DONATION PROGRAM
Dear Art Donor,
Thank you for considering the City of La Quinta to donate art work. The City prides
itself on enhancing the arts and culture of the community and adding new art pieces
for all to enjoy strengthens this goal. Art donations made to the City by local artists,
residents, or in memory of loved ones are greatly appreciated by the City Council.
Although the City would like to accept all donations provided to them, it is simply not
possible. The City has limited space for public display as well as storage capacity.
Please consider the following items in contributing to the Art Donation Program:
• The donated art work will become property of the City. The City will not be
liable for any damages, loss or theft of the art piece once it has been accepted
by the City.
• The determination for the City Council to accept the artwork will be based on a
number of criteria including but not limited to appropriateness of the art,
condition of the art, ongoing maintenance, and storage and location
availability.
• If this is a Memorial Art Donation, the City Council requests a twelve month
"waiting period" before considering the art work for donation. The person
being memorialized must have been a resident of La Quinta. When an
individual or group is interested in making an art donation in a person's
memory, the donor(s) must submit a letter to the City Council for
consideration. The City Council will consider whether or not to accept the
artwork and, if the City Council wishes to accept the artwork, determine a
location.
• It is requested that the donor pay all costs associated with the preparation,
installation and removal of the art donation. The City will pay for any further
restoration, storage and ongoing maintenance and repair.
• The decision to accept or deny the art work will be made by the City Council.
• The City will retain the right to terminate the display of the art work. If the City
determines to dispose of the artwork, it may do so as it deems appropriate and
shall have no obligation to notify the donor of the intended disposition.
ARTWORK DONATION PROGRAM
The Artwork Donation Program is established to enhance the art and culture of
residents by placing art in public facilities to be enjoyed by all.
The locations that are eligible for public display include:
La Quinta City Hall
La Quinta Library
La Quinta Museum
La Quinta Senior Center
All costs associated with the preparation, installation, and removal of the art piece are
the responsibility of the donor(s), as is the cost of purchasing and engraving a plaque
that will be placed adjacent to the artwork.
Please fill out the attached form for donation of art to the City of La Quinta. The City
reserves the right to make modifications or alterations to this program as deemed
appropriate. For additional information, please contact the Community Services
Department at (760) 777-7090.
ARTWORK DONATION PROGRAM
DONOR INFORMATION
h[TOW
Address:
City: State: Zip:
Telephone:
Email:
Fax:
Preferred Location (Please choose in order of preference):
La Quinta City Hall La Quinta Museum
La Quinta Library
Information about artwork being donated:
Type:
Artwork Title:
Special care instructions:
La Quinta Senior Center
Artist/Owner:
Value:
Additional Information Needed for Memorial Donations:
Name of person being memorialized:
Date Deceased:
Time frame the person was a City of La Quinta resident:
From: To:
ARTWORK DONATION PROGRAM
Donor's understanding, acceptance, and signature:
I, (print name), have read the information
regarding the City of La Quinta's Artwork Donation Program. I understand,
accept, and will comply with all the terms as specified herein, and will not hold
the City of La Quinta liable for any damages or theft my donated artwork may
suffer while housed in one of the City's facilities. I understand that once the
donation is accepted, I no longer have any interest in the artwork, and that the
City may dispose of the artwork as it seems fit.
Donors Signature: Date:
CITY OF LA QUINTA USE ONLY
Date considered by City Council:
Approval/Acceptance of artwork: Yes
Location approved/determined by City Council:
Date of Donation:
Estimated Cost of Installation:
Payment Received:
Residency Requirement M
Plaque Ordered:
Artwork Delivered & Installed:
Plaque Installed:
Donor Notified:
me