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2001 04 17 CCT4bt 4 lwQ�rw City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, April 17, 2001 - 2:00 P.M. CALL TO ORDER Beginning Res. No. 2001-36 Ord. No. 356 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON, MARK WEISS, AND JOHN RUIZ REGARDING NEGOTIATION WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS. 2. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON AND THOMAS P. GENOVESE REGARDING SALARY AND BENEFIT ADJUSTMENTS FOR MANAGEMENT, CONTRACT MANAGEMENT, AND CONFIDENTIAL EMPLOYEES PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS. 3. CONFERENCE WITH LEGAL COUNSEL - PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a), PENDING LITIGATION, COACHELLA VALLEY WATER DISTRICT V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 010827. City Council Agenda Page 1 April 17, 2001 4. CONFERENCE WITH LEGAL COUNSEL - PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a), PENDING LITIGATION, CONSERVE OUR VILLAGE ENVIRONMENT, KIMBERLY BIRD V. CITY OF LA QUINTA, RIVERSIDE COUNTY SUPERIOR COURT CASE NO. INC 021658. NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties do not attend the closed session. RECONVENE AT 3:00 P.M. IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS PRESENTATION ON THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS' (SCAG) PARTNERSHIP WITH COACHELLA VALLEY CITIES BY GREG PETTIS, CATHEDRAL CITY COUNCIL MEMBER AND SCAG REGIONAL COUNCIL MEMBER. Vill. WRITTEN CORRESPONDENCE IX. APPROVAL OF MINUTES 1 . MINUTES OF THE MEETING OF APRIL 3, 2001. 2. MINUTES OF JOINT MEETING WITH PLANNING COMMISSION OF APRIL 4, 2001. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. APPROVAL OF DEMAND REGISTER DATED APRIL 17, 2001. 2. TRANSMITTAL OF TREASURER'S REPORT FOR FEBRUARY 28, 2001. 3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT FOR FEBRUARY 28, 2001, AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING MARCH 31, 2001. City Council Agenda Page 2 April 17, 2001 4. ADOPTION OF A RESOLUTION APPROVING A LAND AND WATER CONSERVATION FUND GRANT APPLICATION FOR THE COVE OASIS TRAIL HEAD IMPROVEMENT PROJECT, PHASE II. 5. APPROVAL OF A GRANT PROPOSAL TO THE STATE OFFICE OF HISTORIC PRESERVATION FOR HISTORIC/ ARCHAEOLOGICAL PRESERVATION PLAN, HISTORIC CONTEXT STATEMENT AND REVISED HISTORIC PRESERVATION ORDINANCE. 6. RATIFICATION OF APPROVAL OF AGREEMENT FOR GOLF DESIGN SERVICES. 7. APPROVAL OF A CONTRACT AMENDMENT WITH THE KEITH COMPANIES FOR ADDITIONAL DESIGN SERVICES AND APPROPRIATION OF FUNDS FOR BIKEWAY IMPROVEMENTS TO CALLE TAMPICO, PARK AVENUE AND AVENUE 50. 8. APPROVAL OF AWARD OF A PROFESSIONAL SERVICES AGREEMENT TO HARRIS AND ASSOCIATES FOR DESIGN, PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR PAVEMENT RESTORATION AND REHABILITATION ON WASHINGTON STREET AND EISENHOWER DRIVE. 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 24197, MONTICELLO, CENTURY HOMES. 10. APPROVAL OF A REQUEST FOR PROPOSALS TO PROVIDE DESIGN SERVICES FOR A SIDEWALK FROM THE NORTH SIDE OF HIGHWAY 111 FROM POINT HAPPY TO THE CLIFF HOUSE RESTAURANT. XI. BUSINESS SESSION CONSIDERATION OF THE APPOINTMENT OF COUNCIL MEMBERS TO MEET WITH THE CABAZON BAND OF MISSION INDIANS TO DISCUSS ISSUES OF JOINT INTEREST. A. MINUTE ORDER ACTION 2. CONSIDERATION OF A REQUEST FOR PROPOSAL (RFP) FOR ARCHITECTURAL DESIGN PLANS FOR THE LIBRARY AND APPOINTMENT OF A CONSULTANT SELECTION COMMITTEE. A. MINUTE ORDER ACTION 3. CONSIDERATION OF A CONTRACT CHANGE ORDER TO ADD A PUBLIC SOUND SYSTEM AND ELECTRICAL ENHANCEMENTS TO CALLE ESTADO AND AVENIDA LA FONDA, PROJECT NO. 98-19 A & B, AND PROTOTYPICAL STREET. A. MINUTE ORDER ACTION 4. CONSIDERATION OF A RESOLUTION ESTABLISHING FEES FOR SPECIAL SALES EVENTS (GARAGE SALES). A. RESOLUTION ACTION. City Council Agenda Page 3 April 17, 2001 XIII XIV 5. CONSIDERATION OF A LEASE EXTENSION FOR AN ADDITIONAL FIVE YEARS BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY, A PUBLIC BODY CORPORATE AND POLITIC, AND THE CITY OF LA QUINTA, A MUNICIPAL CORPORATION RESULTING IN THE AUTOMATIC EXTENSION OF A SUBLEASE AGREEMENT BY AND BETWEEN THE CITY OF LA QUINTA AND THE UNITED STATES POSTAL SERVICE FOR THE SUM OF 51.00 PER YEAR. A. MINUTE ORDER ACTION. 6. SECOND READING OF ORDINANCE NO. 355, APPROVING ZONE CHANGE FOR 280 ACRES LOCATED AT THE SOUTHWEST CORNER OF AIRPORT BOULEVARD AND MONROE STREET. APPLICANT: VILLAGE AT THE PALMS. A. ADOPT ORDINANCE NO. 355 ON SECOND READING. STUDY SESSION DISCUSSION OF FACILITY USE POLICIES. 2. DISCUSSION OF DRAFT 2001-2001 ECONOMIC DEVELOPMENT PLAN. 3. DISCUSSION OF DRAFT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2001 /2002 THROUGH 2O05/2006. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (PERKINS) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 16. INVESTMENT ADVISORY BOARD MINUTES DATED FEBRUARY 14, 2001. 17. PLANNING COMMISSION MINUTES FOR MARCH 13, AND 27, 2001. 18. HISTORIC PRESERVATION COMMISSION MINUTES FOR FEBRUARY 15, 2001. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS City Council Agenda Page 4 April 17, 2001 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR MARCH, 2001 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR MARCH, 2001 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR MARCH, 2001 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY REPORT FOR MARCH, 2001 9. POLICE CHIEF A. MONTHLY REPORT FOR MARCH, 2001 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed 'request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. PUBLIC HEARING ON THE SPHERE OF INFLUENCE AND ANNEXATION NO. 10 (LAFCO #2000-11-4), REORGANIZATION OF THE CITY OF LA QUINTA, CONCURRENT DETACHMENT FROM THE RIVERSIDE COUNTY WASTE RESOURCES MANAGEMENT DISTRICT AND DETACHMENT FROM COUNTY SERVICE AREA 121 FOR APPROXIMATELY 135 ACRES LOCATED AT THE NORTHEAST CORNER OF JEFFERSON STREET AND FRED WARING DRIVE. A. RESOLUTION ACTION 2. PUBLIC HEARING ON 1) AN ADDENDUM TO ENVIRONMENTAL ASSESSMENT 96-333; 2) TENTATIVE TRACT MAP 30056, A REQUEST TO SUBDIVIDE 5.39 ACRES INTO 13 RESIDENTIAL LOTS AND OTHER AMENITY LOTS ON PROPERTY LOCATED AT THE SOUTH TERMINUS OF WASHINGTON STREET WITHIN THE TRADITION CLUB TAKING ACCESS FROM DEL GATO DRIVE. APPLICANT CHAPMAN GOLF DEVELOPMENT, LLC. A. RESOLUTION ACTION(S) City Council Agenda Page 5 April 17, 2001 3. PUBLIC HEARING TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2000-405; SPECIFIC PLAN 2000-049, REVIEW OF GUIDELINES AND DEVELOPMENT STANDARDS FOR A 53,500 SQUARE FOOT COMMERCIAL OFFICE COMPLEX; SITE DEVELOPMENT PERMIT 2001-691, CONSIDERATION OF DEVELOPMENT PLANS FOR CONSTRUCTION OF A 5,000 SQUARE FOOT PERMANENT BANK STRUCTURE, ALONG WITH A 1,440 SQUARE FOOT TEMPORARY BANK STRUCTURE; AND TENTATIVE PARCEL MAP 29889, SUBDIVISION OF 4.9 ACRES INTO 12 COMMERCIAL PARCELS FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF WASHINGTON STREET AND AVENUE 47. APPLICANT: McDERMOTT ENTERPRISES. A. RESOLUTION ACTION(S) XIX. ADJOURNMENT - The next regular meeting of the La Quinta City Council will be held at 2:00 p.m. on Tuesday, May 1, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of April 17, 2001, was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, April 13, 2001. DATED: April 13, 2001 J REEK, CMC City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. City Council Agenda Page 6 April 17, 2001 ceit., 4 4 QuAto COUNCIL/RDA MEETING DATE: APRIL 17, 2001 ITEM TITLE: Demand Register Dated April 17, 2001 RECOMMENDATION: Approve Demand Register Dated April 17, 2001 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 44789 - 447941 18,754.87 44795 - 448201 6,750.00 44821 - 448241 3,472.62 44825 - 448321 4,492.94 44833 - 44836} 4,832.64 44837 - 448441 3,339.78 PERS Transfer} 10,955.71 P/R 6664 - 67351 102,365.88 P/R Tax Transfers} 27,666.04 CITY DEMANDS Payable Warrants: 44845 - 449811 364,125.58 RDA DEMANDS $546,756.06 FISCAL IMPLICATIONS: Demand of Cash -City $505,939.22 John Director $505,939.22 $546,756.06 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:36AM 04/10/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK NUMBER DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 44845 04/10/01 &01367 DELFINI 3.00 44846 04/10/01 &01368 DUNNS DESERT LANDSCAPE 50.00 44847 04/10/01 &01369 JOHN T GEIGER 50.00 44848 04/10/01 &01370 FRANCISCO MERCADO 35.00 44849 04/10/01 &01371 PETS ILLUSTRATED 3.00 44850 04/10/01 &01372 ANNE S REBONE 3.00 44851 04/10/01 &01373 PFF BANK & TRUST 100.00 44852 04/10/01 &01374 CESAR F SANDOVAL 100.00 44853 04/10/01 &01376 MARLYS ALLEN 50.00 44854 04/10/01 &01377 DANIEL BRESNAHAN 50.00 44855 04/10/01 &01378 ROSE ANN GALLO 25.00 44856 04/10/01 &01379 BOB KLINK 25.00 44857 04/10/01 &01380 LYNE SIMONS 50.00 44858 04/10/01 &01381 RAY STRAND 150.00 44859 04/10/01 &01382 MARLYS THIES 25.00 44860 04/10/01 ABE001 JACQUES ABELS 646.91 44861 04/10/01 ABL001 ABLE RIBBON TECH 281.33 44862 04/10/01 ACE010 ACE HARDWARE 312.64 44863 04/10/01 ACT100 ACT GIS INC 4000.00 44864 04/10/01 ALC050 BOB ALCALA 255.00 44865 04/10/01 AME004 AMERICAN PLANNING ASSOC 453.00 44866 04/10/01 AME175 AMERICAN FORENSIC NURSES 63.00 44867 04/10/01 AME200 AMERIPRIDE UNIFORM SVCS 116.54 44868 04/10/01 AND050 ANDY'S AUTO REPAIR 1287.61 44869 04/10/01 ANI050 ANIMAL CARE EQUIPMENT 839.86 44870 04/10/01 ARC100 ARCH 468.41 44871 04/10/01 ASC001 A & S COFFEE SERVICE 328.00 44872 04/10/01 AUT030 AUTOMATED TELECOM 219.76 44873 04/10/01 AVA100 AVAYA INC 1239.80 44874 04/10/01 BAY100 BAY CITY ESTATES 1000.00 44875 04/10/01 BEI050 R BEIN, W FROST & ASSOC .6606.29 44876 04/10/01 BES130 BEST LUBE N TUNE 54.00 44877 04/10/01 BIO100 BIO TOX 82.70 44878 04/10/01 BOG100 SHARON BOGAN 106.40 44879 04/10/01 CADO10 CADET UNIFORM SUPPLY 524.26 44880 04/10/01 CAL057 STATE OF CAL OFFICE OF 1500.00 44881 04/10/01 CAP050 ROSMARY CAPUTO 245.00 44882 04/10/01 CDW050 CDW GOVERNMENT INC 114.07 44883 04/10/01 COL020 PAT COLE 420.00 44884 04/10/01 COM015 COMPUTER U LEARNING CENTR 487.50 44885 04/10/01 C00300 VALI COOPER & ASSOC INC 31500.43 44886 04/10/01 COS050 COSTCO BUSINESS DELIVERY 884.17 44887 04/10/01 DAN200 DANONE WATERS OF NORTH 261.70 44888 04/10/01 DESO10 DESERT BUSINESS MACHINES 131.95 44889 04/10/01 DES018 DESERT ELECTRIC SUPPLY 401.86 44890 04/10/01 DES021 DESERT CREATIVE PARTY 476.00 44891 04/10/01 DES051 DESERT SANDS UNIFIED SCHL 30.00 ooz ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:36AM 04/10/01 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 44892 04/10/01 DES060 DESERT SUN PUBLISHING CO 489.48 44893 04/10/01 DES065 DESERT TEMPS INC 2807.74 44894 04/10/01 DIE050 DIETERICH POST 90.21 44895 04/10/01 DLO100 DLO ENTERPRISES INC DBA 2387.20 44896 04/10/01 DOU010 DOUBLE PRINTS 1 HR PHOTO 11.75 44897 04/10/01 DOU200 LES DOUGLAS 595.00 44898 04/10/01 ECO010 E C SEWER SVC INC 300.00 44899 04/10/01 EISO10 EISENHOWER IMMEDIATE CARE 55.00 44900 04/10/01 EVA050 DAVID EVANS & ASSOC INC 4502.78 44901 04/10/01 EXP200 EXPRESS DETAIL 770.00 44902 04/10/01 FIR007 FIRST AID SELECT 60.95 44903 04/10/01 FIR015 FIRST AMERICAN REAL 140.74 44904 04/10/01 FLA050 FLANDERS PAINTING 50.00 44905 04/10/01 FRA010 MARNI FRANCISCO 46.00 44906 04/10/01 FRA030 FRANKLIN COVEY 26.45 44907 04/10/01 GAR040 GARZA TURF & POWER EQUIP 444.02 44908 04/10/01 HEG050 JIM HEGGE 162.10 44909 04/10/01 HERO10 JERRY HERMAN 1181.57 44910 04/10/01 HOA010 HUGH HOARD INC 210.00 44911 04/10/01 HOM030 HOME DEPOT 124.75 44912 04/10/01 H00050 FAYE HOOPER 100.00 44913 04/10/01 HOR100 DODIE HORVITZ 56.94 44914 04/10/01 HOW100 JAYE D HOWARD 14.00 44915 04/10/01 INT014 INTERNATIONAL COUNCIL OF 50.00 44916 04/10/01 INT018 INTERNATIONAL PERSONNEL 230.75 44917 04/10/01 JAG050 JAGUAR COMPUTER SYS INC 187.60 44918 04/10/01 JAS100 JAS PACIFIC 16702.90 44919 04/10/01 JOB020 JOBS AVAILABLE INC 156.40 44920 04/10/01 JOH200 JOHNSON POWER SYSTEMS 936.22 44921 04/10/01 KE1010 KEITH COMPANIES 7200.00 44922 04/10/01 KIN100 KINER/GOODSELL ADVERTISNG 9594.32 44923 04/10/01 KIR050 RICHARD KIRKLAND 50.00 44924 04/10/01 KRI100 BRUCE KRIBBS CONSTRUCTION 1636.00 44925 04/10/01 LES020 JANELLE LESLIE 8.40 44926 04/10/01 LOS050 LOS ANGELES TIMES 54.00 44927 04/10/01 LUN050 LUNDEEN PACIFIC CORP 42426.24 44928 04/10/01 MCDO10 MC DOWELL AWARDS 215.89 44929 04/10/01 MEE100 WAYNE MEEDS 289.00 44930 04/10/01 MIL020 BOB MILBY 14.00 44931 04/10/01 MOM100 MOM'S GAS STATION 956.91 44932 04/10/01 MUN175 IRVING MUNOWITZ 262.50 44933 04/10/01 NAD100 JACK NADEL INC 236.77 44934 04/10/01 NAT050 NATIONAL TRUST HISTORIC 115.00 44935 04/10/01 NAV100 NAVARRETE STUDIO 1500.00 44936 04/10/01 NAWO10 RON NAWROCKI 3900.00 44937 04/10/01 NIC101 NICKERSON & ASSOC INC 7192.50 44938 04/10/01 OFF005 OFFICE DEPOT INC 84.36 44939 04/10/01 OUT100 OUTDOOR SERVICES INC 100.00 44940 04/10/01 PAP050 PAPERDIRECT INC 111.89 • 0,03 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 10:36AM 04/10/01 PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 44941 04/10/01 PENO10 JOHN PENA 105.84 44942 04/10/01 PIT020 PITNEY BOWES 220.38 44943 04/10/01 PIT100 NOEL PITTMAN 156.80 44944 04/10/01 POS050 POSITIVE PROMOTIONS 72.87 44945 04/10/01 PRE015 THE PRESS -ENTERPRISE CO 596.74 44946 04/10/01 PRI020 THE PRINTING PLACE 1331.20 44947 04/10/01 PSI050 PSI ENVIRON GEOTECH CONS 12190.00 44948 04/10/01 RAL050 RALPHS GROCERY CO 46.51 44949 04/10/01 RAS020 RASA - ERIC NELSON 450.00 44950 04/10/01 REL100 RELIANT FUND-RAISING 111.72 44951 04/10/01 RIV020 RIV CNTY AUDITOR-CONTROLR 1066.00 44952 04/10/01 RIV101 RIV COUNTY SHERIFF/INDIO 2245.05 44953 04/10/01 ROSO10 ROSENOW SPEVACEK GROUP 18803.65 44954 04/10/01 RUT050 RUTAN & TUCKER 108189.38 44955 04/10/01 SAX100 SAXON ENGINEERING SERVICE 420.00 44956 04/10/01 SEC050 SECURITY LINK/AMERITECH 453.36 44957 04/10/01 SHA010 SHADOW PALMS GARDENING 150.00 44958 04/10/01 SIM050 SIMPLEX TIME RECORDER CO 340.00 44959 04/10/01 SMA010 SMART & FINAL 286.89 44960 04/10/01 SMI150 MALCOLM SMITH MOTORSPORTS 189.02 44961 04/10/01 SOU004 SOUTH COAST AIR QUALITY 184.29 44962 04/10/01 SOU007 SOUTHWEST NETWORKS, INC 6129.13 44963 04/10/01 SPE010 STEVE SPEER 68.87 44964 04/10/01 STA045 STAN'S AUTO TECH 1390.74 44965 04/10/01 STA050 STAPLES 371.31 44966 04/10/01 SUN075 SUNLINE TRANSIT AGENCY 433.00 44967 04/10/01 TAR050 TARGET/DAYTON'S 531.54 44968 04/10/01 TER100 TERRA NOVA PLANNING & 3169.63 44969 04/10/01 TOP010 TOPS'N BARRICADES INC 190.55 44970 04/10/01 TRI100 TRI STATE LAND SURVEYORS 28310.00 44971 04/10/01 TRU010 TRULY NOLEN INC 72.00 44972 04/10/01 TTI100 TTI NATIONAL INC 7.83 44973 04/10/01 UHA100 U-HAUL COMPANY 848.70 44974 04/10/01 USO100 US OFFICE PRODUCTS 1378.31 44975 04/10/01 UST050 U S TOY CO INC 96.95 44976 04/10/01 VAL005 VALLEY ANIMAL CLINIC 525.97 44977 04/10/01 VAN020 DENNIS VAN BUSKIRK 252.00 44978 04/10/01 VAN075 VANDORPE CHOU ASSOC INC 600.00 44979 04/10/01 VONO10 VON'S C/O SAFEWAY INC 19.96 44980 04/10/01 WOO100 DEBBIE WOODRUFF 365.40 44981 04/10/01 XERO10 XEROX CORPORATION 6858.47 CHECK TOTAL 364,125.58 AM, r+ 0 Z Q a F o Z \ O O W £ Q Q m r F m O E O E O E O F O E O F O E O E O H O H O H O E M O1 O Z Z W E Z O o M O O O O C O O C N O o M O O M O O O O O O O O o O o O O C ifl O O �l £ Q a ❑ £ Q ul �fl M O O N ul N N o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a > 0 a > 0 o a o o H n a o m a o m E a o E a o 0 o n U U U m W U V a £ a El £ Z w W Z Q F w w Z Q F cn w Z Q E ❑ a W Q E � w 2 Q H w w Z Q a a Q E a a Q E <n Q E U Q E Ul a E <n V O E o O o O E ❑ O H U U O O E. i-+ <n ❑ O E �-+ to o 0 E Z U .. 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F F O H U U U V U U U U U U U (ij H Q Q Q Q a Q Q z H H H H H H H H H Q z z z E F F F F E F Q a a a c,. W W W w Cl W w N O' f/] U1 V1 U1 (n U m �. Z ❑ 7 ❑ [+. W [.� [.� [.� W W W d d Q Q Q o 0 0 0 0 0 0 0 d Q O H H H H H H H H S S S a ❑ O O m Z H H F E E F F F F F F O D D O D O O O O O O E W W Z O > O O o O O O O O O O O O O o O o O O O O O O ❑ H H O O O O O O O H O O O O 0 0 0 0 0 0 0 0 O i� O O rl rl rl rl rl H .-� O rH .-� .-+ r+ ♦-1 U El 0 0 0 0 0 0 0 0 p U H o o a a a a a a a a H s s x m m m m <n m W Q V F E F F E F F E F F F V W V V� � S S S ,'❑ Z 020 2 M P O H N M C «1 l0 �O r r m Ol O H W dl N M Q r r N N N N N N N O O N N N M M O O M M a O H H H H H H H H H H H Z 0 O H r � H x P U tp tp �D tD tp tp i0 N N �0 �O tp tp �O N N �O 1D O w F O O O O O O O O O O O O O O O O O O O O iJ Q P P P P i Qm m E.F F H H H H H H El F F H ElF El F H F F r M o Z F W Z ul O� M O N m ifl O O d M m m o o rn P m l0 ifl N O O1 � M ✓l N t0 M H U h > ❑ F E Z O O O Z Q F O F+ O m H O F O F O W H W w w H H F H H a F F F a F Q H Q Q El O H cn w cn w cn w cn w m W m W m W m w w w a cn O w a O U a z s O 0 U a 0 w x a O m w a O 0 U a O a E a a H❑ H❑ > H❑ ❑❑ u❑ H❑ o❑ a a a a z 0 a a a a a a a a a z a z cn a z a z z a z a z w w w w w ❑ w o w 0 w 0 w 0 w 0 w 0❑ a a o a> 0 w> o F w F> w m> z Q> a a> o cn z > W o U W 0 U a 0 U a 0 O H ❑ O a W W rn N o P r N rn O� r m �n M m M m M m �I1 r r O H P m M rn M rn > I > m H❑ H O U U U U U U U ❑ H x O O O O O O O O O m N O� O O O O Q z w Q m w m a I o o w H a O O N O O O O r r O P P N r O N P P P P W O O O O O O O P P O P P O� P O O1 O O O O £ O O m 0 0 0 0 W W O N� N Jl O ✓l 1p �D �D lD 'J M .1 M rl r4 M rl !+1 M l'1 N ifl Ol �f'1 M Ol Ol O1 Ol Ol Z O O O O O O O O O O O O O O O O O O O O r r r r r r r r r r 1p l0 l0 �D r �D 1p �D �D tp F Z N H M H H N H M P M M M N P N N M M M M ❑ N �Il if) U1 �fl � ifl ul ul �f] ifl � O ul O O N � N N U U rl rl rl N H ri rl H rl N rl r4 .ti r4 .1 rl r-I i-1 r4 H H ri H H .ti .4 H H ri .�. N ti .1 r4 f-1 H ri rl H f4 U Z H U U U z M o o 'n m Q Q w F a z m H Q Z Q oa Q a H w a o ❑ z w H U b ❑❑ °a a w u H fu o m ❑❑ H U x °a a w u H to 0 m H U 0 °a a w u H w 0 m o❑ H H V ❑ ❑❑❑❑❑ 0a a w u H Ira 0 m En F U ❑ oa a w u H w 0 w o❑ En El V ❑ ° a w u H fu 0 w H U D °a a w u H w 0 m o❑❑ F H U D oa a w u H w 0 m to F U 0 °a a w u H w o m U z 0 u O m ❑ z z H a U a Q E z Q a a >> H Z H a U s Q H z Q s s a H x m o m 4 > N z z o V O cn [n Q o O x U w cw o z > >. 3 w w Q cn o U - z > w w o a ❑ o a w m m o z O H 22 0 0 a 0 U o a x z O F a 0 a 0 U 0 a x z O F rr1� 0 0 a 0 U 0 a x z O F 0 0 ra< 0 U 0 a x z 0 O El U V H Q U O U1 D O U1 D O (n D O fn o 0 (n D O D O (n ❑ O !n D o D F D a Q > s Q > Z Q > Z Q > Z O > O O 3 a w X a W X a w X a w X 021 Z a a o H Z H 0 O rl m � H S v U w O W F O CD Q Q Q Q3 H a r rn H rn F o Z H W Z o E O N r O � Q £ a Q m W .7 H Q Z O a 0 W H a F U F D H a m a o H o > a a o Z U W Z H m H W W a > O m V W V+ w i� a �o O W > I > W r H Z r H Y. d Q W w a o o W F a N W O Q1 w E O z o r F z � Z N O H U Q o H o Z O O n H d H Q Q a I o Q a W F a .7 Z O W H U Q U r d x Q a o w Q o a a o W m z x F W W Z O > o o H O >. o U F a U H W Q U X 022 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:15AM 04/10/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44837 04/10/01 ATT075 AT&T WIRELESS SERVICES 190.64 44838 04/10/01 CAL035 CAL PRESERVATION FOUNDATN 450.00 44839 04/10/01 COA080 COACHELLA VALLEY WATER 88.45 44840 04/10/01 COA082 COACHELLA VALLEY WATER 1000.00 44841 04/10/01 IMPO10 IMPERIAL IRRIGATION DIST 834.89 44842 04/10/01 SOU010 SOUTHERN CALIF GAS CO 273.02 44843 04/10/01 SPRO10 SPRINT 101.11 44844 04/10/01 VER200 VERIZON 401.67 CHECK TOTAL 3,339.78 023 cL O F Z ti 0 0 ti O W F £ £ z z £ z E E E F £ E £ Q W W W Da w w w W w w w W w � m H E F F F E F F F F F F F F Q£ O W .1 ifl O O �fl O O O� N ti m r N o Z F w Z O lD M O O ✓] M O P M .-I .ti m �. < W ~ Q c O itl O O� N ti r �O O v O m O ti W O O m F O m M ti F H H 3 H H Q Q Z > > > F 11 Q H H � z z z Q W W Q Q E Q Q Q Q Q C O O F a El El F U F F F F 0 z s x o 0 0 0 0 0 > o 0 0 0 F W W F H F F to F F F E- L) F V U V U m U U U z m a a a a z z a >> a � U a a > a >>> a 0 a Q Q o w w o v o El o H O o o W o > a a a a o a a o w H Q a o > > o 0 0 W O w U W W z w z z z w w a a a> z z> E H> m> w> m> o> o 0 0> o w w w c 0 Q Q w a Q x x x m U U U U U w W U W v M M o o M m m H p p'. ifl lO l0 0 o tO M M \D n r > I > 0 N M M lC m � O .ti u� ifl N 0.Q. Q m W m a I o o W F W l0 t0 l9 O O O O ifl O O O O O M W W m m W F U U Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 Z Z E+ E+ H Q Q m V] U] U] ❑ ❑ !C a a H W W W z z W W w o 0 U V V O O H H F U H H O O Q Q Q Z M > > > O cn o a a a Q o w w w z z r N N F LD c O W w W Q Q < m m m a¢ Qa' Q a a w w w >> >> > a Q H U w H W W W W W Q Q Q a Z a a a vl N a s a a z m F F w w a s a Q a z z z Q Z 3 3 3 m a W w W H W F O 0 0 Q F F F U U U W H n. Q 0 w w a a a Q Q Q a O a a o H H F Q Q 00 0 £ o m z Q a a u u V U u > > > F W W Z O O U U H F F F Q Q O O 0 £ O d W W W 024 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:40AM 04/06/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44833 04/06/01 &01375 BRIAN & DIANE DOAN 500.00 44834 04/06/01 SOU010 SOUTHERN CALIF GAS CO 1387.62 44835 04/06/01 SPRO10 SPRINT 755.77 44836 04/06/01 URB100 PETER URBON 2189.25 CHECK TOTAL 4,832.64 025 a o E z 0 0 � H x O W F £ £ £ £ a m H H H H w m m o N r n E O D r N H Z F W Z £ O O m Ul m Q i ti N a Q o r �n rn U � N Z Q E m H m Q Q Q Q Q O £ O O O O W H H E F E E+ U E F V H W U a a > m N a O> o 0 m 0 a > > m o Z U Z U1 Z W Z H Z H U1 w w W Z W .7 W w a > > ❑ H Q S m v� w c7 a o w w o o w > 1 > m N N H ❑ H '.� lO m H Z N V ❑ O m Q Z a a m w m a 1 0 o w E a o 0 o m m O O O N £ o m m �n rn Z io N m o E 7 N N N Ol U Q o 0 0 0 O U m Z v o Q Q o O C7 ui ❑ w w Q W H Z Q Q Z Q H V O w F ❑ m a z z a coH d a ❑ Q o w E s z a a a a H W Q O H O C E .7 z rn F w w Z O > n O o O O r o Ou N m o 0 El V o p a z Q U w n m O 026 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:00AM 04/05/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44825 04/05/01 AFF050 AFFAIRS TO REMEMBER 450.00 44826 04/05/01 ATT075 AT&T WIRELESS SERVICES 31.59 44827 04/05/01 BES101 BEST BUY 376.22 44828 04/05/01 GER050 GERALDINES COSTUMES 107.50 44829 04/05/01 PET005 CASH/PETTY CASH 110.00 44830 04/05/01 PR0010 PROTECTON SERVICE IND 248.04 44831 04/05/01 VER200 VERIZON 2923.30 44832 04/05/01 WEL025 WELLS FARGO BANKCARD 246.29 CHECK TOTAL 4,492.94 027 Z Q ti a o E Z 0 0 r+ x v U U U C� C� C� U C7 C7 C7 C7 U Ow E £ £ £ £ E £ £ £ £ £ £ a W W W W w W W W W W W < £ d P7 F F F E F F F F F F F M o rn N o o v .y r N 0 01 v Ol F O ifl N O O Ol �D r O N O� O Z F £❑ � M r o r. v r .-a m M ,-. rn a i N m a O O� N O O a• O � U o ti m r > o m M tD r7 ❑ v M ti .-� N rn N E a F Z w O U a E U O 1Fi U 4£1 £ z a W a Q a a z a a ❑ a a r a z a a s w a a a o a a a Z O F O F U F £ F a E+ £ El Elm O V O x O a. O o 0 m O 0 O O W H W E m F D F F E U E F Z E F O F 6' w U V V O f+ m a a a a a O K a a > >> .. a to In LG O a 0 a 0 W O V O 0 0 m 0 0 m m F O U U O > a El a F❑ ❑ m❑ ❑ a❑ z z❑ U U IZi w 1❑ w W w 2 w x w a w z z H w H H w w a> a> £> z> m> a> 0 0 a> W W> U Z W O ❑ a U V U m U Q m m H £ £ O W W H H ❑ R: V C' N r l0 W O W m r O N N > > m N ti N .-I O W Z Z £ M r rn rn m m H O H ❑ LD N m a .y 1 ❑ N .-1 �n in r F H � a Z m a m W m a o o W F £ Z M N ti r+ Qi 01 N� ti r r r lD .-I l0 N lD �O l0 l0 1p �D H O O N O ifl O O ill ill ifl O O U a o 0 0 0 0 0 0 0 0 0 0 U W ❑ U Z ❑ ❑ M W > W a a z x Z Z a a a W to O a fZ m m a U U U W 1 W m O O a o a r a z F a r z F o a s a D [C 3 m ❑ m U 0 0 0 ii a H .] W N N N to U1 a a Q E F a x E H H m a o W a o a a x a s a ❑ w F w W a a W W W w w E+ W Z O ❑ N r O itl O 0 0 0 N 0 0 V W F W W W W W W W W Q u a a m U n. m a > > > 3 3 ON ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:25AM 03/30/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44821 03/30/01 CMT058 CMTA 2001 CONFERENCE 320.00 44822 03/30/01 FRA075 MARY HOPE FRANCO 2610.00 44823 03/30/01 MIL100 MARY K MILLER 324.62 44824 03/30/01 NEW200 NEW & RECYCLED PROMOTIONS 218.00 CHECK TOTAL 3,472.62 029 U C7 C7 U' W W W W F E F E O O N O O O tp O O O v m N H N H N O O N O O O v m Z N N N O H N Z F W a r E Q m a H W Q Q Q Z Q a o a o o a o W Eu El a o w o a o w o a ❑ a ❑ H ❑ ❑ f+W. w W w 4 w < w z > H > > z > O o H H U V W W O O O N o O O c O O O ifl m rn v o tp tp N iO H rn o c 0 0 0 0 030 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:47PM 03/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44795 03/29/01 ABE001 JACQUES ABELS 150.00 44796 03/29/01 BECO10 DEBORAH BECHARD 50.00 44797 03/29/01 BOB100 BILL BOBBITT 50.00 44798 03/29/01 BUT010 RICHARD BUTLER 150.00 44799 03/29/01 CUN100 DENNIS CUNNINGHAM 50.00 44800 03/29/01 DAV010 MIKE DAVIS 50.00 44801 03/29/01 DIA100 DENISE DIAMOND 50.00 44802 03/29/01 HEN010 MICHELLE HENSON 50.00 44803 03/29/01 IRWO10 JOSEPH IRWIN 50.00 44804 03/29/01 IRWO20 BARBARA IRWIN 50.00 44805 03/29/01 KIR010 TOM KIRK 150.00 44806 03/29/01 LEW010 TOM LEWIS 50.00 44807 03/29/01 MAH100 CYRILLE P MAHFOUD 50.00 44808 03/29/01 MIT150 MICHAEL MITCHELL 50.00 44809 03/29/01 MOU100 DONALD J MOULIN 50.00 44810 03/29/01 PUE050 MARIA L PUENTE 50.00 44811 03/29/01 REB050 JOAN REBICH 50.00 44812 03/29/01 REY050 ELAINE REYNOLDS 50.00 44813 03/29/01 REY055 FRANK R. REYNOLDS P.E. 50.00 44814 03/29/01 ROB150 STEVE ROBBINS 150.00 44815 03/29/01 ROU100 JOSEPH ROUNAGHI 5000.00 44816 03/29/01 SHA040 ROSITA SHAMIS 50.00 44817 03/29/01 SHA050 ARCHIE SHARP 50.00 44818 03/29/01 STJO10 VICTORIA ST JOHNS 50.00 44819 03/29/01 TYL050 ROBERT T TYLER 150.00 44820 03/29/01 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 6,750.00 031 a o F z 0 m N � U rn rn rn rn � rn rn rn � m m rn O w F N N N N N N N N N N N N C7 4 r1 M m U n ri r'i r-i r't ri r'i £ 4 m E El El F F F E- E F F F F F N O O O O O O O O O O O O ti E O O O O O O O O O O O O Z H w Z O o O o 0 0 0 0 0 0 0 0 £ 'J � ✓l i(l � N ul ifJ ifl � N � � Q m O O O O O O O O O O O O O O O O O O O O O O 4 o o o E U ❑ E F E c7 £ m u w £ £ £ a > a z £ 4 z 4 £ £ o a z o F O U E U O O £ U £ U U V U H £ a ❑ a a ❑ a a a a > a w a a > £ a Q a z 4 £ 4 z 4 U 4 n 4 V a ❑ 4 a 4 £ 4 ❑ z £ F > F 4 F £ F 4 H > F E H > H <C F m E+ £ E 4 O O O V O 17 O 0 0 4 0 O a O O O O O O U E E E U E E 4 El H F El F+ V E F\+ El 2 a ZE F m U a f+ a U a (7 m U a F a 4 a E a w a U a U a w O �-+ z O " O w 0 z O w O F O 4 O O £ O F O z O £ > a ❑ z ❑ E+ ❑ H ❑ F ❑ z ❑ a ❑ z ❑ E. C) a ❑ " ❑ E+ z U Z Z D Z F Z Z z Z D z D z U z O Z Z Z O F Z w £ w S w z w x w £ W E+ W £ W W W F W Z W w w <C > £ > U > <1 > U > £ > a > £ > > > ul > 4 > > ❑ a o a a a o D o z a z <C w W U W o 0 o O o O o 0 0 o O o ti' ❑ a N N N N N N N N N N N N O • w > > m x x S S S S S S S S S S Z Z £ U U V V V U U U U U U V a 4 a a a a ¢ 4 F a 4 z m KC m w m a � o o W H a o 0 0 0 0 0 0 0 0 0 0 0 w o 0 0 0 0 0 0 0 0 0 0 0 m o 0 0 0 0 0 0 0 0 0 0 0 £ D m m m rn m rn rn rn rn rn m m Z o 0 0 0 0 0 0 0 0 0 0 0 � itl N � N ifl � � � N ✓1 N F O O N O O O ifl N � � O O ill V 4 0 0 0 0 0 0 0 0 0 0 0 0 m o ❑ S Z a a a ❑ o z a 5 F a o z z w U EH H Z ££ w H 3 S W ElQ mF m z H 4 a a to a z m u > m E x o ❑ a a a a 4 D w 4 m a � ❑ w a x a .. w r a D a a w m ¢ a a a a o a x z w x w m 4 a a❑ 0 U m a U z w >� H z z W V cn O a 4 £ £ O O z h 0 m a ❑ £ W £ D m F E z 0 > r+ o O o 0 0 0 0 0 0 0 0 D o I O U F w U m F z > 4 Z 3 3 a 3 U. 4 U m 4 W m O m D m D U 4 O ❑ S H H �' .] 032 Z M C' .y t0 W M ti � ti C W Ol ti 0 d' E O Z rn N \ N M O W 0 £ Q a m S U E+ Q m rn N M E m N M E rn N M H rn N M F rn N M E rn N M F rn N M F rn N M F m N f`l F rn N M H m N M F rn N M H N Z W £ F Z O O O i!1 O O � O O �I1 O o �I1 O O ul O O ifl O O ul O O ul O O O O O Ul O O �fl O O ul a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o m o o o O a o o 0 0 0 z H o z H F o w o H E a o o 0 z 0 O z o F > a a o F > a £ £ £ £ £ £ a a U z E £ £ £ F > a £ £ £ a cn > a W w a to > a W w a O V a O U a U N w a F £ a w a a s O U a W N W a O U Z 0 Q F 0 o a a F 0 a s (L F 0 w Q Q &+ 0 a Q W F o U a > E. m 0 m a F F a o z Q a F a o £ £ 0 a F 0 s a a F 0 a F+ c- C� O x a m H o U > m w U H F F a F F Z w 0e .] F Q u a F F z w a .] F Q u a F N F a a F a s \ E F u a V E a F Z F a E. Q u >+ O > Z F U O Z £ 0 z �-+ O O Z Ix O to Z �+ O O Z �+ O a 0 O Z O z a o z a o D Z o O Z D F N W w W > W W > > z F W U1 > W W > > F W to > £ W £ > O F W .] > S W U > Cw Z Q .7 w > m F m W > F W .7 > O F w to > .. £ £ 0 W w V W O O O O O U O Q O m o U U o S O U O O > Z O � > z ~ W m £ 2 T U £ x U £ T U E S U E T U i S U a S U a T U a x U a T U £ T U £ H Y Q Z m Q m W m a I o o w F a W m o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 £ N �O N E O U ul itt ul O ul itl O �Il ul ifl itl Ul O ifl O O ifl N O �Il vt Q o 0 0 0 0 o O o 0 0 0 0 M o a Q a w a W U H W El z W 0 m u> o x cn O i a £ H o w x z w .+ z a F Q c r a Q Q rx o a a w x u o a z a a z Q w �-+ Q z a > w x W a m w x u ce Ela u a Elw o w u u F £ o o a £ o h a w x w El cn IDm 0 m a > > z o O El U F U H Q U T Q £ F i-+ £ O O £ w O m m W m w W m O W w m' m co O m D O (L O Q x vI O a x to O h F N 033 Z N r a o E Z 0 m N M S M V O w F N N C F[ M E a m El F H a a N O O rl F O O Z E w Z O O Y O .ti � E m r1 0 0 0 0 0 0 0 0 0 z � o H E > > z z a F w E � a a w a z F E F a H 0 o O O o W �-+ F+ U F .] F V E < a a a U a o z o o > a a Z U Z Z Z O Z N w Z w E W w > 1 > n > w F] H <n a s w w O w > > m s s z o a aQ o E r a a m m a o o W H a o 0 W o 0 m o 0 O m rn Z o 0 H o O O 0 v v U U � O o M 0 0 �n F a a s 4 w 0 a a a FC F 3 w F m a O H F r a a a Fc a w w w C O m m a o 0 0 E w w Z O > o 0 O N O it O O V F H U N a RC u H 3 034 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 44789 03/28/01 BYRO10 RIV CO SHERIFF 44790 03/28/01 COA080 COACHELLA VALLEY WATER 44791 03/28/01 IMPO10 IMPERIAL IRRIGATION DIST 44792 03/28/01 IMP015 IMPERIAL IRRIGATION DIST 44793 03/28/01 PAR125 RACHEL PARRISH 44794 03/28/01 VER200 VERIZON CHECK TOTAL 4:15PM 03/28/01 PAGE 1 PAYMENT AMOUNT 256.80 138.92 14171.05 505.00 441.00 3242.10 18,754.87 035 a o E z .1 0 \ m N O W E £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ O Q m W W W W W W W W W W W W W W W W W £W W m F F F H E F F F F F F H H F F F F F rn O • O C m tp cT v' O� N r H Ol O O m lD lD N m C F Z F W Z m rn £ o O N Ul O O O U N M r o c v > H C M a H I W W T Z Z m O O H T T z a a a s a a a a s a Z U E F U U U U U U U U F E H W W F+ 0 0 0 >>>>>>>> 0 0 0 a s 0 W H E+ H m m m m m m m m E F a E H H E+ uH a u x >> a u u u U u u u u m a o > a' a>> a O H rn O m m O H H H H H H .. H O O U O m F F m m O > ❑ ❑ (L m a m a a z z ❑ m ❑ D❑ ❑ z U ❑ z fZ a z F H F H H E+ F F Z z Z R: z W F E w w z H m w W W w U U V U U U U U w w W E+ W z m m z Z W w fK > F F > W W W W W W W w > E+ > m > O 2 z O 0 > ❑ \ Q Q a a a a .7 a a a W Z T O O T x a a s w W W W W w w w E H a u u a a w W U W m M r m r+ N rn o a s H ❑ a r .1 m m m m o �o �n M �o c .. ,� r io O W m y U m o v .y m 0 �n rn m m m N rn O O O H ❑ H o �o r a a m H H .-+ o a �n r r a s H Z o o Q Q Q o 0 0 0 o m r r r io io ❑ to .o > > > �, � � � � U r r r �n ui H y' Q Z W Q CO w al [L I O O E W O ifl ul .+ M t0 Jl in E N O N rn O O O O O 0.1 O ifl �fl �p l0 l0 N�� N O ifl ifl O O O O O £ D .+ m m r r r rn rn m m r rn rn m rn m ul art Z N O O N N N O O O O N O O M O O M M N l0 l0 �D �O �D lD i0 l0 �O �p l0 l0 �p �D lD lD i0 F U Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F F F H E F F E E m m m m m m m m m a s H H H H H H H H H W w ❑ ❑ ❑ ❑ ❑ ❑ o ❑ ❑ H H Q Q Z Z Z Z Z Z Z z z M 3 3 O O O O O O O O O O H H H H H H H H H O N >+ F F H E H F E E F w w Q Q a Q a Q Q Q Q m w a a Q w a s H H H H H H H H H m H a s a a a a a a a a a H I a >> a a a a a a a a a a E H H H H H H H H H a W z Q Q a 2 a s a a a a a a] 7 ] W m H a s Q Q Q Q a Q Q Q Q z z z z z Q o 0 W W H H H H H H H H H a O O O O O i+ a U S x z C CL 0.' a 5 C C a W N N N N N Q a O U w w w W W w w w W T H H H H H a Q o > a Q a m m m w a a m a a m ❑ Z IG o U o U £ H £ H £ H £ H £ H E H £ H £ H £ H H w W Z O > o 0 0 0 0 0 0 0 0 0 O .-i m m •'i .a .� .-I .a H .--i H H N O O O O O O O O O 0 0 0 0 0 0 0 0 O H N N N N N V H H C Q U H >+ O O z E £ £ £ z z £ £ 2: Q w w W W W Q U U V H H H H H H H H H p. > > > > > 036 A/P - AP6002 CHECKS TO BE VOIDED 10:55AM 04/05/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 44677 DEF 03/23/01 450.00 IMP015 IMPERIAL IRRIGATION DIST ELECTRICAL SVC CONNECTION 44677 DEF 03/23/01 505.00 IMP015 IMPERIAL IRRIGATION DIST ELECTRICAL SVC CONNECTION TOTAL VOIDED 955.00 037 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 44599 DEF 03/O1/01 248.04 PSI050 PSI ENVIRON GEOTECH CONS ALARM SVC TOTAL VOIDED 248.04 10:53AM 04/05/O1 PAGE 1 038 A/P - AP6002 CHECKS TO BE VOIDED 08:57AM 03/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE NUMBER ID DATE 44138 DEF 01/19/01 44138 DEF 01/16/01 TOTAL VOIDED VENDOR VENDOR AMT. PAID NUMBER NAME 2778.12 VER200 VERIZON 330.28 VER200 VERIZON 3,108.40 INVOICE DESCRIPTION PHONE SVC PHONE SVC 039 A/P - AP6002 CHECKS TO BE VOIDED 09:02AM 03/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 38631 DEF 09/28/99 20.00 RIV089 RIVERSIDE COUNTY RECORDER LEIN RELEASES TOTAL VOIDED 20.00 A/P - AP6002 CHECKS TO BE VOIDED 09:OOAM 03/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE NUMBER ID DATE 44251 DEF 02/09/01 TOTAL VOIDED VENDOR VENDOR AMT. PAID NUMBER NAME 441.00 PAR125 RACHEL PARRISH 441.00 INVOICE DESCRIPTION INSTRUCTOR C41 T4ht 4 4 Q" April 17, 2001 COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Treasurer's Report as of February 28, 2001 Receive and file. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated February 28, 2001 for the City of La Quinta. I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. JJ es ctfully sub itt U hn M. Falco er, Finance Director Approved for Submission by: Nk_ t. /a Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta T4'it 44w MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for February 28, 2001 DATE: March 28, 2001 Attached is the Treasurer's Report for the month ending February 28, 2001. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment ,Cash (1) LAIF US Treasuries (2) US Gov't Agencies (2) Commercial Paper (2) Mutual Funds (1) Total - Beginning Purchased Sold/Matured Other Ending_- C $10,718,421 ($9,267,596) } $1,450,825 ($9,; $3,746,551 5,000,000 0 8,746,551 5,C $31,368,928 $17,818,981 2,873 51,788 31,371,801 17,870,769 5 $4,984,778 4,970,000 (5,000,000) (6,112) 4,948,666 (3 $3,067,025 $71y704 684 _ 1,857,933 $48 549 -4,924,958 1,8 $69,313,570 j ($2,: $11,827,933 $14,267 596)_ I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Y one ctor/Treasurer nange 267,596) 00,000 !,873 1,788 5,112) 57,933 391,114) '-`U Date Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 4) 4 11 G1y of La GWnta S .xry of Holdm" City Redevelopment Ayenc/ and financing AAh inty 022A12001 City Cash & Investments Bank Accounts I - Interest Accrued Unrealized Market Name Avall� I Surplus ape- Rankle Rate I Book Interest Gan ILcssJ Value Bank Weis Fargo Demand I No — CheckinglGovY Mutual Funds r1 49285%_11174155 _ WA WA f1174155 S3.312.938 Petty Cash Demand i No 1 WA", 1 0 i 1 000 WA WA 1 000 1, 000 Weis FargolAuto Mall Demand Yes Chtedor lG.O Mutual Funds 1 5 3599% ! 204.615 WA WA 1 204.615 204615 Wells Far,.MH using. Demand Yes Checking- 1 0 ]t 055 WA WA 71,055 83 786 Total - Bank Accounts Sp825 -_.—__-_ $t 450825 S3602J39 Local Agency Investment Fund Interest Accrued Uraeatzable Marked Days to Actual Management Stalutory Management Name - Availabitlt S lus T e Rank Rate Book Interest GaiNSLoss) Value MatuM Fees Charged Fees Mowetl _AIF- City -Demantl - Ves State Pool WA 6.1690% 57,648.122 WA WA WA 1 i.20 of 1% Ctr ending l2/31100 _ 00 of 1% _AIF - RDA- Demand Ves State Pool WA 1 6.1690% 1 100 429 WA WA WA 1 20 of 1% Ctr ending 12/31/00 50 of 1% Total - Slate Pool 1 58 746 551 SO $0 Total City Investments 55 528 919 1 S7".186 313 521 I WA Total CRY Cash & Investments 56 979 7M 704 186 15313 52t W4 POMoio -RDA Investments I1 Vieltl Amortizetl Accrued Umeatlzetl Market Days Par Sedlement Maturity OApnal pays Yield to tbMed Value CurtoAan A ailabiNt S lus Issuer/7 a Rank Pric< Value Interest Gain Loss Valve to Matutlt Value Dale Date Matulil Maturil Sovice 1995 RDA U.S. Bank-CIP Yes U. S. Treasury Note 1 4.8]50% f2.966,630 522,917 $529 T2.98].159 }1 _ 52.969.p00 01/02/2001 3l312001 _10 88 5]43]% U5Bank 199E RDA U.S Bank-CIP Yes LLS. Treasury Note 1 i0000% 3.919,211 1535] t21 t) J.9,9,000 61 J.949.000 Otl}1I2001 04/302001 89 4.9080% U58arM t 996 Civic Ctr U.S. Bank -Pro -Project Yes U. S.Treas Note 1 5.0000% 493027 1917 E2D 493.000 61 493.000 $7 411 000 O1I312001 04/302001 _ 89 49060% JS.Bank TIXat - U.S. Treasu $7 408 B68 1 $40 191 5291 _ f 7 409 159 Podforc Money MM Mutual Funds 1 1 Money Market Vleld Accrued I Unrealizable Markel Days to Ma q meM Trustee A b My ^I SuryWs� Mutual Fu d (Rank Price 1 Boots west_ GaiN(Loss1 Value B dl ue_ Fees C1994RDAU5 Yes 1st 1 5.2000% _ 11 f 126 101 WA r f0 E 126 101 -MatuntY 1 1 199fi city H II R enue Bonds _ 40% of Average Daily Civic Center U 5 Bank Debt Svc Yes 1st American 1 5.2000 b 1 418 I WA 0 1 418 1 1 1996 Cry Hall Revenue Bonds Bank -Debt Svc 1995 RDA U.S Bank -CIP Yes Yes 1st American 1st American 1 5.2000% 1 5.2000% ]29.949 1. 190.710 WA WA 0 7291 1 1994 Series Bonds RDA 1 1995 ROA U.S Bank Old Svc 1, Yes 1st Amencan t 5 2000 % 616 160 N/A 1 0 0 1. 190.710 615 160 1 1 11995 Housing Bonds 11995 Housing Bonds RDA I & 2I RDA 1 & 2, 1998ROAU.S.Bank-Dbt Svc Yes 1st American 1 52000% 471864 WA 0 4]1.864 1 1 1998 Series Bonds-RpA1 1998 RDA U.S Bank -CIP Ves 1st American 1 5 2000% 1408 116 WA 0 1 406. 116 1 1998 Series Bonds - RDA 1 1998 RDA U. S.Bank -Dot Svc Yes 1st American 1 152000% 169.324 WA 0 t69.324 1 1998Senes Bonds RDA 1998 RDA U.S B k CIP --Yes 1 1st Amercan - 1 1. 5 2000% � 211.316 WA 0 211.316 1 1 998Senes Bonds RDA 2 Subtotal Mutual Rind I _ E4924.956 _ '. EO s So � E4 924 959 Total Fiscal Agent Investments Grand Total kp Average Maturity \�T 12333.326 1 $40,191 5291 E12.3Jd 111 N/A $69313 570 744377 5313 812 1t0 ❑a z CITY OF LA OUINTA AUTHORIZED INVESTMENTS AND DIVERSIFICATION February 28, 2001 The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements All maturities must be less than the maximum allowed. Type of Investments Checking/Savings and other time accounts Certificate of Deposits, with interest earnings paid monthly U S Treasury Bills, Strips Notes and Bonds. U S. Government Securities and Federal Government Securities ( except any collateralized mortgage obligation (CMO) or structured note which contains embedded rate options). - Government National Mortgage Association (GNMA) - Federal National Mortgage Association (FNMA) - Federal Home Loan Bank Notes 8 Bonds (FHLB) - Federal Land Bank Bonds (FLB) - Federal Farm Credit Bank (FFCB) - Federal Intermediate Credit Bank Debenture (FICB) - Federal Home Loan Mortgage Corporation (FHLMC) Prime Commercial Paper Local Agency Investment Fund (LAIF) Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1 Investment Agreements for bondproceeds and/or reserve funds Total All Funds All Funds Maximum Actual % All Funds iOver Under 85% 2.09%-82.91% 60% 0.00%-60.00% 75% 45.26% 75% 25. 78% -49.22% I I i 30°h 7.14% j-22.86% 15% 12.62% -2.38% 60% 7.11% -52.89% N/A 0.00% _ N/A 100 00% Annualized Earnings of Pooled Cash Investments 6.31 % Annualized Earnings of Fiscal Agent Investments 5 06% Annualized Earnings of All Investments 6 08% Six Month Treasury Bill Rate 4 66% Surplus Maximum Surplus % Surplus Over Under 85% 0.42%-84.58% 60% 0.00%-60.00% 75% 47.38%-27.62% 75% 26.99% i -4801% 30% 7.47% -22.53% 15% 13.21% -1.79% 20% 4.54% -15.46% N/A :T 0.00% N/A 1, 100.01% 1 --- Restrictions Maximum Matur Credit Quality Exceptions <=$99,000 per institution 2 years FDIC Insured None <=$99, 000 per institution 2 years FDIC Insured None 2 years None No one Federal Agency, Instrumentality, or Government Sponsered Entity investment can exceed 25% of portfolio 2 years li ! None 15% Addition 15% WAM <=31 $2,000,000 per Issuer 90 days Standard 8 Poors/Moodys A-1. P-1 None I $30,000,0"0 per account Utilize DVP 2 yearsUnrated None Maintain $1 per share par value Utilize DVP i 90 days AAA by two of three rating None agencies or assets of $500 million and investor SEC licensed > 5 yrs I _ __- __-T - L. __- __ T None s City of La Quinta Summary of Investment Activities City, Redevelopment Agency and Financing Authority February 28, 2001 Investments Purchased Name Type Principal_ Date Yield r Final Maturity $ ,Checking & Savings - Net Change Checking & Savings N/A NIA — N/A 'LAIF - CITY - Net Change State Pool $5,000,000 N/A N/A N/A LAIF - RDA - Net Change State Pool 0 N/A N/A N/A Prime Commercial Paper Bell South Cap. Funding 2,000,000 02/22/2001 5.390% 2,000,000 Prime Commercial Paper Merrill Lynch & Co CPDS 2,000,000 02/16/2001 5.560% 2,000,000 Prime Commercial Paper University of CA Rev. 970,000 02/22/2001 5.470% 970,000 U.S. Treasury Notes/Bills T-Note N/A Mutual Funds - Net Change U.S. Treasury Mutual Funds 1,857,933 N/A N/A Total Investments Purchased $11,827,933 Investments Sold/Matured Type Principal Date Yield Gain/ Loss & Savings - Net Change Checking & Savings $9,267,596 j N/A N/A 0 rme TY - Net Change State Pool N/A N/A 0 DA -Net Change State PoolN/A N/A 0 mmercial Paper Bell South Cap. Funding 2,000,000 02/22/01 5.776% 0 mmercial Paper Citibank Capital Market 1,000,000 02/15/01 1 5.843% 0 Prime Commercial Paper General Electric Cap. Corp. 2,000,000 02/22/01 5.630% U.S. Treasury Notes/Bills T-Note N/A 0 Mutual Funds - Net Change U.S. Treasury Mutual Funds N/A N/A 0 Total Investments Sold/Matured $14,267,596 Amortized Premium/Discount S48�— - -- — - - � - 549 Recap Prior Month Ending Balance Plus : Investments Purchased !Less: Investments Sold !Amortized Premium/Discount Month Ending Balance - — $71,704,684 11,827,933 (14, 267, 596) --___ 48,549 $69,313,570 City of La Quinta Distribution of Cash & Investments & Balances February 28, 2001 Distribution of Cash & Investments L -• -- -- General Fund --_-- -_-- iotais 2285,4998 �Gas Tax Fund Quimby Fund 543,769 ' (Infrastructure Fund 3,902,930 Village Parking Fund 30,695 'Special Revenue - 7,608,545 Interest Fund 678,351 Capital Project Fund 460,172 AD 2000-1 Construction Fund 2,372,065 AD 97-1 Construction Fund 60,793 Equipment Replacement Fund 2,085,586 Landscape & Lighting Fund 49,965 Trust & Agency Funds 3,062,604 Subtotal $43,695,712 'Redevelo mentAgency Totals Project Area 1 2 Capital Improvement Funds 6,047,358 2,406,057 Debt Service Funds 5,468,613 1,363,459 1$2-5,016,558 'Low & Moderate Income Funds 3,649,381 6,081,690 Subtotal _ 15,165,352 1 91851,206 Authority - Totals I�Financ Prolect Funds 619,134 'Debt Service Funds _ (17 834) 1 Subtotal __-_ $601,300 TOtal -.T Sf.9'41A 57n 41 Cash Balances ape July 00 August September October November r December Janua 1 February March April May June Cash & Investments $623,148 $275,885 (State Pool $107,829 $924,562 $914,561 ($262,127) $10,718,421 $1,450,825 7,045,921 4,845,922 !U.S. 4,645,922 $5,505,574 $5,455,574 $6,555,574 $3,746,551 $8,746,551 Treasury Bills/Notes 31,438,391 31,452,281 32,865,5510 $31,946,560 $31,942,221 $31,368,928 $31,371.801 j U.S. Government 19,172,508 19,030,363 17,591,486 $17,648,821 ,$31,953,489 $17,614,309 i$17,761,645 $17,818,981 $17:870:769 Prime Commercial Paper 3,995,487 2 995,465 1 493,002 $1 989,233 $1� 987 069 $1,g98,522 $4,984,778 $4,948,666 Total -..._- 9273 ,614 Mutual Funds $66 300 928 64 814 530 T $59 894 427 1183 45 $4 251 ,184 $3,067,025 _ $4,924,958 --- $627 -- $62 154 939 $62 258 287 - - .- I$71 704 68 $69,313 570 _ $0 _ $0�__ $0 -�$0 ?ype_ - T-July 99 $998,903 �_-I August $4943,554 j September s $200,960 October $1,141,418 N mevo ber --�-- December Janu ry --- February March April - -May e - Cash&Investments - State Pool 15,998,346 '12 $596,579 $2,066,229 $1,070,446 $1.052 768 $1,167,246 $411,907 t $718,281 $1,355,379 U.S. Treasury Bills/Notes ; 19,101,488 �I, 198,346 i 11,348,346 111.189,999 19 083.477 114.066,046 14,052,692 10,889,999 18,067,979 5.589.999 9,932,650 22,035,034 22,021,283 11,432,650 19,014,735 10,832,650 10,572,960 '�. 19,503,949 21,485,821 11,072,960 11,472,960 24,939.391 31,424,504 U.S. Government Securities 17,772,688 17,542.765 ' 17,584,905 17.628,448 17,670,586 19,664,798 19,683,980 19,735,643 19,790,293 19.846,079 'i 19,903,725 19,110,772 Prime Commercial Paper 0 0 0 0 0 0 3.988,755 0 0 I, 0 3 978,974 0 Mutual Funds - Total 3,749 056 3,861,592 9,454,386 9,020,698 __ 5,082 446 3,144,466 3,221 ,337 7.782 889 5,348.920 4 349 234 4 081,636 4,032,331 : $57 620 481 [$57 629 734 15 654�643 $53 033,255 $52,307 589 $52 500.526 159 918 451 $59 O78 685 $56 843 058 $56 666,001 $64 694 967 $67 395 946 Day of La Oulnm Reconclkatlon of Actual and Surplus Funds Day. Redevelopment Agency and F'lnancing Aahorky February 28. 2001 Balance of ActualFunds Less Nab -Surplus Funds (] 095 671) Balance of Surplus Funds 66.21] 899 •N Acc •,nls Surplus urp us u"", ]Jl ."I", N e-availauiln] Surplus Type Ves All Yes Adl P t.al'A _ - - Wells Targ�i-Demand _ No -! ---CnecNing _ 1B�Fk7.1 $t t1d 155 to � f0 74 $11]d t55 74 'f1 t]<t55 Wells Fargp. Oemand Yes I Checking 0 U 0 0 0 Petry Cash- Demand No I WA 1000 0 0 1000 LOGO Wets FargolAuto Mat . Demand Wells Fa Demand Yes Yes CheckinglGOJt Mutual Funds Checking 20d.615 71 055 20d 615 71.055 I 206 615 ]1.p55 0 0 0 0 o/Nwzmy_ oral BnF Account, -- 1 — -----—---`i1 825 115610 - f9----S1]Sfi {LI]31i5 - - fl) --�f1 J13 133 20511% :it53% reasury Unginal bookurp uz S urplus urp s urp s ands :uryus Custodan-AwJabal S e., IssuerR a Value Yes A' Nc Actual_% Bank of New York- errand Yes U.S. Treasury Note- 007,701 B1 - 0 Bank of New York - Demand Yes U.S. Treasury Note 3,992,778 1.992.770 8 0 0 Ball of New York - Demand Yes U. S. Treasury"" 1985725 1.985, 726 8 0 0 Bank of New York - Demand Yes U.S. Treasury Note 3A77,263 ] 477.263 3 0 0 Bank of New York - Demand Yes U.S. Treasury Note 2,d9d 256 2.694.256 8 0 0 Bank of New York - Demand Yes U.S. Treasury Note 3,994,627 ] 99d.627 7 0 0 Bank of New York- Demand Yes U.S. Trela Note 4.010,502 4.010.502 20oralUSleas 2J 9 1. ] 23 962.933 0 0 0 0 U 18% Y: 1880% Government Securities wal BookSurplus Sl7l,lus Su'd As un s Custodian - Avalablf Surpludi IssuerR < Valle Yes Adil' Yes No A No Actual % Yes All o ew oh -Demand es scan Nall Mtg Assn 999, 911 999,911 ,911 _�_ 0 0 Bank of New York- Demand Yes Federal Nall Mtg A,,Z11cnllm d,901 d58 4,901,458 4.901 d58 0 0 0 Bank of New Yoh - Demand Yes Federal Nome Loan BaM 2,989,812 2,989,812 2.989,812 0 0 0 Bank of New Yoh Demand Yes Farm Credit Discoum 4979,588 4,979508 0,979,SSO 0 0 0 otal—U.S. re 1 070,169 1 .8 0.]69 0 1 8]0, 69 _ _ 0- 0 0 25. B2 % 39878% nine ommercla dyer b,eba Bookuryus urp s urp s urp s un s urp s Cast 27 Ava9ah' S krs IssuerR a Valle Yes A Yes No A No Actual % Yes Bank .1 New York, - Demand Ves BM South Cap Funding Corp $1,987,219 51.98].219 St 98],219 Bank of New Vah- Demand Yes Merril Lynch 8 Cc CPOS St 99d.2]7 51 990.2]] f1,981.2]7 Bank of New Yoh- Demand Yes Umers of CA Revenue $98],210 S98I,210 596],210 Total -U.S, Govemmene Securities Sa 948 fifi6 fd 940,666 195% ; 4733% in Local gmry rues men m uryus up uryus urp s Funds up s Name-Avada Ns Type Book Ves Ad Yes No _ AG No Actual % Yes _ LAIF -Cky- Demand Ves __ Slate Pool - 6d6.122 1 i 2 2 666,122 0 LAIF- RDA - Demand Ves State Pbbl 1,100,429 1.100d29 1.11]0.629 0 0 otal-State Pool �- B, d 1 8, d 551 0 8,I66, 1 0 0 0 126188% 1J. 9B]% Total City Investments Total City Cash i Investments atolo- Day n estmems Onj;7To'oTj Suryus us lap urp s un s urp s Cuatodan- Avaaabk S Ws Iss era a Vakne Yes A Vez No_ _ A� No Actual% _ Yes_ 1998 RDA U.S.Bank -CIP Vez U.S. T easury Nate ] 908211 ] "9,21 i 1998 Civic Ctr U.S. B M-Project Yes U.S Treasury Note d93,027 693, 027 1995 RDA LLS Bank-CIP Ves U. S.TeasurYNote 2.9"630 2,966.630 - Total-U.S. Iressury _ - 57.dOB BfiB S]d00 BfiB SO 3]dOB 868 SOT $0 $O ID.68B9% 1TIBBfi% ortolo- Mutual Funds on<y iftat Trustee Avalablrt Suplus MN I Fund Book Surplus Yes 5126. E01 - - - Adf _ uryus Yes $126. 101 - SUMIUS No $0 F dL Sulus No $O All Funds uryus Actual % T Yes_ Cidc Center U S Bank Project Vest can - $126.101 Civic Center U S. Bank - Debt Svc Yes Ist Amencan t 418 1 418 1 418 so 0 1994 RDA US Bank -Debt Svc yes ! 1st Amencan 779.969 7299d9 (729192) 1757 $0 728192 720192 1995RDAUSBank-CIP Yes 1st Amencan 1.190.710 1.190. 710 .; 1190.710 $0 0 1995 RDAUS Bdnk.Dbt Svc Yes 1st Amencan 616160 616160 (614.600) 1560 s0 614 600 616.600 Dtu 191998 (409.]60) d090760 4090760 CPvc RDA U S Bankank Yes 1st Amencan 1608116 1608116 14081I6 s0 1998 RDA U S Bank, Dbt Svc Yes 1st Amencan 169, 324 169324 1167.96d) 1360 $0 16L96d II IV 9. 1998 RDA U.S Bank- CIP Yes 1 1 t_Arnen_c_an_ 211 316 211.111 211, 316 so 0 _ _ _ SubtotalMutualFuntl- _ _ _ _ 22C.958 -Sd. 92d. 9513 _ �1 f. 910. 516) 809-44-2 _ $0 _ Stt 920516 1.920516 71953% -532% Total Fiscal Agent Investments "ssas Grand Total IS69J38,41S l(Si.920,51fl99 9 0 . 1J9 00 e Y/ City of La Ouinta Cash Flow Analysis FY 00/01 !Beginning Cash. Balance Property Tax/ Tax Increment Transient Occupancy Tax Sales Tax - Other revenues Revenues ,Expenditures 1Salaries & Fringe Benefits Redevelopment Agency (Other expenditures Capital Projects in Assets/Liabilities Actual I Forecasted Forecasted Forecasted Forecasted Forecasted Forecasted Total_ _ 7/00 - 2/01 1 3/2001 4/2001 512001 6/2001 7/2001 - 1---8/2001 67 395,947 69 313,570 67 627,736 - 65,795,269 - r 6 - - -_ _ - _-_ _ _- 68,981,350 66461,622 62,443,320 67,395,947 13,461,466 215,073 330.561 9,918.877 292,065 215,073 263,193 24,696,307 1,835,098 328,910 493,365 575,593 328,910 246,683 164,455 3,973,013 2,016,079 268,375 268,375 268,375 268,375 134,188 201,281 3.425,047 _ ! 17,012,773 1,259,902 _ 1,115,519 _ 1,221,122 _ 1,274,387. _.j_ 836,445 _ 2,299 504 25,019,651 i i 34,325,416 _- 2,072,259- 2,207,819 11,983,966 2,163,737 1 1,432,388 2,928,433 --- 57,174,018 2,837,012 323,077 323,077 484.615 323,077 329,538 329,538 4,949,935 4,170,479 843,774 843,774 843,774 834,508 671,890 159,210 8,367,410 4,803,506 922,171 1,236,543 760,633 925,109 917,179 915,710 10,480,850 7,410,104 1,462,389 1,636,892 2,197,661 2,265,362 2,325,948 1,915,3411,213,704 'hrou h 11,447,257 206,683 0 4,511,202 335,409 1,206,136 3,962,23: 21,668,921 Prniarfed fSnurresl/Lfses of Cash . rifv Pnnlnd (1,739,434) LAX Maturing Investments - Pooled Cash (11302,880) (12,970,000) 632.467 (2,000,000) (4,386,081) 1,319,728 (9,000,000) 2,818,302 3,153,609 2,500,000 3,000,000 Total (14,272.880) (1 367 533) T (4 386 081) (7 680 272) T 31$302 153,609 Prnie,fnd /Snurrael/llcac of Caeh . Fisral Anenf Bond Money Market 1,000,000 1,200,000 1,200,000 1,200, 100 T 1,200,000 1,200,000 Maturing Investments 1Debt Service Money Market Total _ _ _ _ 0 1,988,715 2,988,715 (2,939,000) 1 (1,769,000) (4,442,000) (3,242,000) 0 1,200,000 L ,200,000 0 1,200,000 in Cash after Projected uqutd casn balances it no investments L AJF Balance Bond Capital Project Money Market Debt Service Monev Market ------- --- - 'Major Changes in Cash Flow Analysis from Prior Report '.Revenues - No changes Expenditures - No changes 2.936,243 ?3,019,431 24,386,965 28,773,045 36,453,318 T 36,135,016 35,981 406 1 1,936,243 ! 3,705243 6,947,243 5,747,243 4,547,243 3,347,243 0 0 0 0_--_L 00 (1,739.434) CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 02/20/01 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND ASSETS CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL POOLED CASH (3,290,140-08) 12, 432, 093,22 (19.24595) 912270719 LORD INVESTMENT IN POOLED CASH 805,000.00 INVESTMENT T.BILUNOTES & OTHER 46,960,000. 00 805.00000 AUTO MALL CASH 2O4,614.81 46 950. 000 00 I ORP CASH 71,054 59 204 614 81 BOND REDEMPTION CASH 1 887 287 68 1 O`4 ­4 BOND RESERVE CASH 1 417 85 1 988 715 53 BOND PROJECT CASH 9,721,113. 31 619. 128. 18 BOND ESCROW CASH 10.340 241 49 PETTY CASH 1,00000 CASH & INVESTMENT TOTAL4, 865,474. 73 3 -'- --- 25,016,558.80 _ __ _ _ ---- - � - 607,30008 - - 1 00000 63,483.33361 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 45,123. 90 60,900.00 8,010,000. 00 8. 116.023 90 PREMIUM/DISCOUNT ON INVESTMENT (167,631.64) (2, 158.16) 26.51 LORP-ACCOUNTS RECEIVABLE 79,554.78 (169, 763. 29) INTEREST RECEIVABLE ]9,55d 78 LOAN/NOTES RECEIVABLE 2,678,631. 60 DUE FROM OTHER AGENCIES 15,000.00 2 678 631 6 fi31 60 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 15 , 00 0 CVAG ALLOWANCE (2,299,096-69) 2215 069 DUE FROM OTHER GOVERNMENTS l2.299 096 69) DUE FROM OTHER FUNDS 881,511.48 561,038.04 DUE FROM RDA 8,497.550. 20 1 1 432 5 432 49 52 INTEREST ADVANCE -DUE FROM RDA 2,541, 027. 70 549 550 20 ADVANCES TO OTHER FUNDS 2.541 70 NSF CHECKS RECEIVABLE 2.659.86 ACCRUED REVENUE 833.40 2.659.86 TRAVEL ADVANCES 4,153 833 40.50 EMPLOYEE ADVANCES 4, 153 50 PREPAID EXPENSES RECEIVABLE TOTAL 11,819,395. 00 3, 368, 799.66 - - -'"— - - - --- --- 8, 010, 026 51 23, 198, 221.17 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 MISC. DEPOSITS 2,100.00 7500 DEPOSITS TOTAL 2,175.00 ____ ____ _ _ _ _ 2. 10000 - 2. 175 00 GENERAL FIXED ASSETS 1,386,331.67 15,590.699,00 9,988,279.05 ACCUMULATED DEPRECIATION (812,743. 27) 26.965.309 72 AMOUNT AVAILABLE TO RETIRE UT DEBT 812 743 (812, 743. 27) 3,395, H7.03 3 03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,645,647. 34 95,220,788 92 TOTAL OTHER ASSETS-_ _- __- - — 573,588.40 15.59069900 1,645,64734 _ _ 8.010,000 00 9,988,27905 98,615,905.95 104, 876. 436. 26 8.010.00000 174,424.11974 TOTAL ASSETS 56 260 633 13 15 590 699 00_7 645 64734 2B _385.358.46 9 988 279.05 98 615 905 95 8611,32659 8 010 000 00 227,107 849 52 LIABILITIES: ACCOUNTS PAYABLE 7,660.84 DUE TO OTHER AGENCIES 920,390.86 7660.84 , 66 DUE TO OTHER FUNDS 114,341.55 1,31820797 92 INTEREST ADVANCE -DUE TO CITY ,. 1.9203908 432.549 52 ACCRUED EXPENSES 6.029. 10 PAYROLL LIABILITIES (326 6.029 10.92) STRONG MOTION INSTRUMENTS 4,804.95 (326 92) FRINGE TOED LIZARD FEES 29,661 50 4 804 95 SUSPENSE 3,688.39 29.661 50 DUE TO THE CITY OF LA QUINTA 3, 688 39' PAVABLES TOTAL 1,086,250.27 1,318,207.97 - '------------- - 2,404,458.24 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 431,363. 19 LORP431, DEPOSITS 15,171,00 363 19 DEVELOPER DEVELOPOSITS SITS 15, 171.00 MISC DEPOSITS 448,663.41 973.76327 AGENCY FUND DEPOSITS 648,663.72 1,644,470.72 448.663 41 TOTAL DEPOSITS 3 498,260 59 - _ -' - - 15,171.00 --- _ - -- ----- -""- _ - - 1 6da 470 72 3,513.43159 DEFERRED REVENUE 8,270. 67 OTHER LIABILITIES TOTAL ___ 8,270.67 - _ _ ---- _ 8.010.000 00 __ - -'-- -' _ 8.018.270 67 B 010,000.00 3 018.270 67 COMPENSATED ABSENCES PAYABLE 321,991.94 DUE TO THE CITY OF LA QUINTA 1,323,655.40 321,991 94 991 DUE TO COUNTY OF RIVERSIDE 11.038, 581. 70 12, 321 10 DUE TO C.V. UNIFIED SCHOOL DIST. 12,249,102.00 2,249,102,00 12.362,237 00 DUE TO DESERT SANDS SCHOOL DIST. 9,418,222 25 BONDS PAYABLE TOTAL LONG TERM DEBT 1,645,647 34 65,910,000. 00 8,010, 00000 -'- '- --' _-- 73,920,00000 -- - --- 98,615,905.95 QO10, 00000 108,27155?29 TOTAL LIABILITIES 4, 592,781.53 1,645,647.34 1, 333,378.97 98, 615,90595 8, 010, 000.00 8,010.00000 122, 207, 71379 EQUITY -FUND BALANCE 51,667,851. 60 15,590, 699.00 27,051,979. 49 9,988,279.05 601, 326 59 104.900 135 73 TOTAL LIABILITY & EQUITY 56 260 633 13 15 590 699.00 �— 1 645 647 34 28 385 358.46 ADO-. 9 988 279 05 _ 98 615,905. 95 8 611,32659 8 010000 00 -.__- -- -:. --:_-- -. 227, 107,849 52 CASH & INVESTMENT TOTAL 69,403,333.61 �_- (0 00) PREMIUM/DISCOUNT ON INVESTMENT (169783291 TOTAL 69,313,570.32 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: - ITEM TITLE: STUDY SESSION: Transmittal of Revenue and Expenditure Report for PUBLIC HEARING: _ February 28, 2001 and Investment Summary Report for the Quarter Ending March 31, 2001 Receive and File Transmittal of the Statement of Revenue and Expenditures for February 28, 2001 and Investment Summary Report for the Quarter ending March 31, 2001 for the City of La Quinta. Resp tfully, s .4 1� r�/j",�►� n M. Falconelr, Finance Director improved for subm�n Thomas P. Genovese City Manager Attachments: Revenue and Expenditures for February 28, 2001 and Investment Summary Report dated March 31, 2001 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2000 - 2/28/2001 FUNDS BUDGET RECEIVED RECEIVED General Fund Revenues $12,636,667.00 $10,433,885.58 82.6% Library 162,634.00 160,407.09 98.6% Gas Tax Revenue 591,177.92 440,848.13 74.6% Cmaq/lstea 287,423.00 0.00 0.0% Federal Assistance 340,400.00 0.00 0.0% Assessment District 2000-1 0.00 44,513.56 0.0% Slesf (Cops) Revenue 49,900.00 102,418.80 205.2% Local Law Enforcement 49,864.00 50,227.69 100.7% Lighting & Landscaping 778,000.00 454,920.69 58.5% Quimby 64,000.00 10,912.74 17.1 % Infrastructure 358,989.00 64,472.56 18.0% ,Village Parking 1,500.00 574.87 38.3% South Coast Air Quality 22,044.00 13,633.71 61.8% Lq Public Safety Officer 2,200.00 2,205.38 100.2% Interest Allocation 0.00 678,350.56 0.0% Capital Improvement 43,970,665.75 7,473,261.63 17.0% Lq Norte Capital Improvement 0.00 1,138.56 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 431,302.00 404,819.60 93.9% Arts In Public Places 222,700.00 115,836.24 52.0% Transportation 2,198,180.00 2,516,354.94 114.5% Parks & Recreation 2,221,500.00 347,027.46 15.6% Civic Center 303,900.00 510,899.00 168.1% Library Development 1,554,418.00 1,614,971.30 103.9% Community Center 58,600.00 92,451.70 157.8% Street Facility 10,500.00 20,024.40 190.7% Park Facility 3,200.00 5,189.60 162.2% La Quinta Financing Authority 688,130.00 505,124.38 73.4% RDA Project Area No.1 24,550,109.63 11,603,422.04 47.3% RDA Project Area No. 2 9,199,530.00 4,630,036.57 50.3% Total $100,768,534.30 $42,297,928.78 42.0% 1) (!'J CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/2000 - 2/28/2001 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $15,012,236.33 $6,226,867.83 $30,953.90 $8,754,414.60 41.5% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 591,177.92 278,933.28 0.00 312,244.64 47.2% Cmaq/lstea 287,423.00 0.00 0.00 28742300.0% 0.0% Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,188,059.00 25,889.39 0.00 2,162,169.61 1.2% Slesf (Cops) Revenue 30,100.00 62,435.31 0.00 (32,335.31) 207.4% Local Law Enforcement 50,164.00 0.00 0.00 50,164.00 0.0% Lighting & Landscaping 778,000.00 518,666.64 0.00 259,333.36 66.7% Quimby 329,844.46 41,921.54 0.00 287,922.92 12.7% Infrastructure 6,731,310.25 2,754,455.72 0.00 3,976,854.53 40.9% Village Parking 29,236.00 0.00 0.00 0.00 0.0% South Coast Air Quality 5,700.00 6,340.00 0.00 (640.00) 111.2% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 43,970,667.18 7,473,261.63 5,200.00 36,492,205.55 17.0% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% 'Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 496,413.00 306,404.08 4,738.00 185,270.92 61.7% Arts In Public Places 645,539.08 157,771.40 0.00 487,767.68 24.4% Transportation 2,218,322.00 9,525.26 0.00 2,208,796.74 0.4% Parks & Recreation 2,020,000.00 0.00 0.00 2,020,000.00 0.0% Civic Center 203,700.00 135,800.00 0.00 67,900.00 66.7% Library Development 525,000.00 0.00 0.00 525,000.00 0.0% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% La Quinta Financing Authority 1,205,861.78 481,405.00 0.00 724,456.78 39.9% RDA Project Area No. 1 36,090,521.77 14,851,978.19 0.00 21,238,543.58 41.2% RDA Project Area No. 2 17,562,202.75 5,360,167.94 0.00 12,202,034.81 30.5% Total $131,112,478.52 $38,691,823.21 $40,891.90 $92,350,527.41 1 29.5% CITY OF LA QUINTA 07/01/2000 - 2/28/2001 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 520,600.00 299,889.36 220,710.64 57.6% No Low Property Tax Distribution 441,800.00 432,714.37 9,085.63 97.9% Document Transfer Tax 275,040.00 287,401.77 (12,361.77) 104.5% Sales Tax 2,683,750.00 2,016,078.61 667,671.39 75.1% Transient Occupancy Tax 3,289,100.00 1,835,098.07 1,454,001.93 55.8% Franchise Tax 349,500.00 329,926.47 19,573.53 94.4% TOTALTAXES 7,559,790.00 5,201,108.65 2,358,681.35 _ 68.8% LICENSE & PERMITS: Business License 130,900.00 100,810.35 30,089.65 77.0% Animal License 8,400.00 7,191.00 1,209.00 85.6% Building Permits 412,500.00 1,007,341.82 (594,841.82) 244.2% Plumbing Permits 89,400.00 161,268.04 (71,868.04) 180.4% Electrical Permits 68,000.00 165,153.30 (97,153.30) 242.9% Mechanical Permits 35,800.00 94,243.34 (58,443.34) 263.2% Misc. Permits 57,900.00 34,968.69 22,931.31 60.4% TOTAL LICENSES & PERMITS 802,900.00 1,570,976.54 (768,076.54) 195.7% FEES: Sale of Maps & Publications 4,400.00 352.10 4,047.90 8.0% Community Services Fees 143,675.00 90,152.97 53,522.03 62.7% Bldg & Safety Fees 305,528.00 630,049.40 (324,521.40) 206.2% Community Development Fees 161,100.00 207,471.12 (46,371.12) 128.8% Public Works Fees 270,000.00 354,888.77 (84,888.77) 131.4% TOTAL FEES 884,703.00 1,282,914.36 (398,211.36) 145.0% INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,078,800.00 879,591.37 199,208.63 81.5% Motor Vehicle Code Fines 56,250.00 33,079.38 23,170.62 58.8% Parking Violations 22,300.00 28,206.96 (5,906.96) 126.5% Misc Fines 3,600.00 7,407.76 (3,807.76) 205.8% AB939 86,600.00 142,430.45 (55,830.45) 164.5% State of California Grant 108,383.00 148,674.80 (40,291.80) 137.2% CSA152 Assessment 113,800.00 3,340.00 110,460.00 2.9% TOTAL INTERGOVERNMENTAL 1,469,733.00 1,242,730.72 227,002.28 84.6% INTEREST 1,519,000.00 1,067,853.81 451,146.19 70.3% MISCELLANEOUS Miscellaneous Revenue 68,900.00 8,183.98 60,716.02 11.9% Cash Over/(Short) 0.00 (7.38) 7.38 0.0% TOTAL MISCELLANEOUS 68,900.00 8,176.60 60,723.40 11.9% TRANSFERIN 331,641.00 60,124.90 271,516.10 18.1% TOTAL GENERAL FUND 12,636,667.00 10,433,885.58 2,202,781.42 82.6% 0);f, CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 150,000.00 150,000.00 0.00 100.0% Interest 12,634.00 10,407.09 2,226.91 82.4% TOTAL LIBRARY 162,634.00 160,407.09 2,226.91 98.6% GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 CMAQ/ISTEA Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 135,600.00 84,896.04 50,703.96 62.6% 98,200.00 60,149.18 38,050.82 61.3% 175,100.00 113,022.84 62,077.16 64.5% 5,000.00 5,000.00 0.00 100.0% 172,777.92 172,777.92 0.00 100.0% 4,500.00 5,002.15 (502.15) 111.2% 591,177.92 440,848.13 150,329.79 74.6% 287,423.00 0.00 287,423.00 0.0% 0.00 0.00 0.00 0.0% 287,423.00 0.00 287,423.00 0.0% 340,400.00 0.00 340,400.00 0.0% 0.00 0.00 0.00 0.0% 340,400.00 0.00 340,400.00 0.0% Interest 0.00 44,513.56 (44,513.56) 0.0% Assessment Bond Proceeds 0.00 0.00 0.00 0.0% Prepayments -sewer assessments 0.00 0.00 0.00 0.0% TOTAL PROPOSED ASSESSMENT DISTRIC 0.00 44 513.56 (44 513.56) 0.0% SLESF(COPS)REVENUE: SLESF (Cops) Funding 48,400.00 100,027.94 (51,627.94) 206.7% Interest 1,500.00 2,390.86 (890.86) 159.4% TOTAL SLESF (COPS) 49 900.00 102 418.80 (52 518.80) 205.2% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE LLEBG Funding 49,564.00 49,772.00 (208.00) 100.4% Interest 300.00 455.69 (155.69) 151.9% Transfer in 0.00 0.00 0.00 0.0% TOTAL LLEBG 49,864.00 50 227.69 (363.69) 100.7% LIGHTING & LANDSCAPING REVENUE: Assessment 773,700.00 451,232.73 322,467.27 58.3% Developer 0.00 3,750.00 (3,750.00) 0.0% Interest 4,300.00 (62.04) 4,362.04 -1.4% TOTAL LIGHTING & LANDSCAPING 778,000.00 454,920.69 323,079.31 58.5% I�it. R CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTALSCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID DSUSD SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 55,000.00 0.00 55,000.00 0.0% 9,000.00 10,912.74 (1,912.74) 121.3% 64,000.00 10,912.74 53,087.26 17.1 % 0.00 0.00 0.00 0.0% 358,989.00 64,472.56 294,516.44 18.0% 358,989.00 64,472.56 294,516.44 18.0% 1,500.00 574.87 925.13 38.3% 1,500.00 574.87 925.13 38.3% 21,244.00 12,866.98 8,377.02 60.6% 800.00 766.73 33.27 95.8% 22,044.00 13 633.71 8,410.29 61.8% 2,000.00 2,000.00 0.00 100.0% 200.00 205.38 (5.38) 102.7% 2,200.00 2,205.38 (5.38) 100.2% 0.00 678,350.56 (678,350.56) 0.0% 0.00 0.00 0.00 0.0% 0.00 678,350.56 (678,350.56) 0.0% 14,901,057.28 2,681,045.97 12,220,011.31 18.0% 1,922,975.00 213,068.97 1,709,906.03 11.1% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 12,168.00 0.00 12,168.00 0.0% 7,044.00 0.00 7,044.00 0.0% 953,244.74 933,390.00 19,854.74 97.9% 67,000.00 0.00 67,000.00 0.0% 25,905.00 0.00 25,905.00 0.0% 442,839.08 154,904.12 287,934.96 35.0% 475,783.65 135,585.83 340,197.82 28.5% 25,162,649.00 3,355,266.74 21,807,382.26 13.3% 43,970,665.75 7,473,261.63 36,497,404.12 17.0% 0O7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges Interest Transfers In TOTAL EQUIPMENT REPLACEMENT ARTS IN PUBLIC PLACES REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 1,138.56 (1,138.56) 0.0% 0.00 1,138.56 (1138.56) 0.0% 11,000.00 0.00 11,000.00 0.0% 0.00 0.00 0.00 0.0% 11,000.00 0.00 11,000.00 0.0% 372,202.00 364,748.00 7,454.00 98.0% 59,100.00 40,071.60 19,028.40 67.8% 0.00 0.00 0.00 0.0% 431,302.00 404,819.60 26,482.40 93.9% ` Arts in Public Places Deposits 196,900.00 104,546.23 92,353.77 53.1% • Arts in Public Places Credits Applied 0.00 0.00 0.00 0.0% Interest 25,800.00 11,290.01 14,509.99 43.8% TOTAL ARTS IN PUBLIC PLACES 222,700.00 115,836.24 106,863.76 52.0% • These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION CIVIC CENTER 284,000.00 572,020.80 (288,020.80) 201.4% 23,100.00 53,254.14 (30,154.14) 230.5% 1,891,080.00 1,891,080.00 0.00 100.0% 2,198 180.00 2,516,354.94 (318 174.94) 114.5% Developer fees 201,000.00 333,006.91 (132,006.91) 165.7% Interest 20,500.00 14,020.55 6,479.45 68.4% Transfer in 2,000,000.00 0.00 2,000,000.00 0.0% TOTAL PARKS & RECREATION 2,221,500.00 347,027.46 1,874,472.54 15.6% Developer fees 284,500.00 493,592.58 (209,092.58) 173.5% Interest 19,400.00 17,306.42 2,093.58 89.2% TOTAL CIVIC CENTER 303 900.00 510 899.00 (206 999.00) 168.1 % V I r 8 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 195,732.38 (45,732.38) 130.5% 17,900.00 32,720.92 (14,820.92) 182.8% 1,386,518.00 1,386,518.00 0.00 100.0% 1,554 418.00 1,614,971.30 (60 553.30) 103.9% 53,500.00 88,720.86 (35,220.86) 165.8% 5,100.00 3,730.84 1,369.16 73.2% 58,600.00 92,451.70 (33,851.70) 157.8% 9,500.00 19,280.32 (9,780.32) 203.0% 1,000.00 744.08 255.92 74.4% 10,500.00 20,024.40 (9,524.40) 190.7% 3,000.00 4,967.80 (1,967.80) 165.6% 200.00 221.80 (21.80) 110.9% 3,200.00 5,189.60 (1,989.60) 162.2% GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2000 - 2/28/2001 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 585,850.00 265,805.21 0.00 320,044,79 45.4% CITY MANAGER'S OFFICE 628,625.00 328,193,30 0.00 300,431.70 52.2% ECONOMIC DEVELOPMENT 866,350.00 566,429.87 0.00 299,920.13 65.4°% PERSONNEL/RISK MGT 454,562.00 228,319.92 175.00 226,067.08 50.2% TOTAL GENERAL GOVERNMENT 2,535,387.00 1,388,748. 30 175.00 1,146,453. 70 54.8 % FINANCE : FISCAL SERVICES 505,210,00 287,521.12 0.00 217,688.88 56.9% CENTRAL SERVICES 477,715.00 241,221.12 0.00 236,493,88 50.5% _ TOTAL FINANCE 982,925.00 528,742.24 0.00 454,182.76 53.8% CITY CLERK 369,295.00 223,732,59 0.00 145,562,41 60.6% COMMUNITY SERVICES SENIOR CENTER 249,190.00 133,594.44 2,633.38 112,962.18 53.6% PARKS & RECREATION ADMINISTRATION 667,750.00 270,287,86 6,659.94 390,802.20 40.5% PARKS & RECREATION PROGRAMS 90,100.00 40,159,83 2,000.00 47,940,17 44.6% TOTAL COMMUNITY SERVICES 1,007,040.00 444,042,13 11,293.32 551,704,55 44.1% POLICE 3,600,554,00 1,304,200.87 0.00 2,296,353,13 36.2% BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 185,782,00 146,298A5 0.00 39,483.85 78.7% CODE COMPLIANCE 519,825.00 266,443.93 0.00 253,381.07 51.3% ANIMAL CONTROL 198,155.00 91,311,22 0.00 106,843.78 46.1% BUILDING 815,371.00 434,433.22 17,956.93 362,980.85 53.3% EMERGENCY SERVICES 23,141.00 15,005.86 0.00 8,135,14 64.8% FIRE 27,278,00 2,445,88 0.00 24,832,12 9.0% CIVIC CENTER BUILDING -OPERATIONS 1,108,540,00 810,195.35 0.00 298,344,65 73.1% TOTAL BUILDING & SAFETY 2,878,092.00 1,766,133.61 17,956.93 1,094,001,46 61.4% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 475,465.00 232,634,88 0.00 242,830.12 48.9% CURRENT PLANNING 905,200,00 354,596.39 1,528.65 549,074.96 39.2% TOTAL COMMUNITY DEVELOPMENT 1,380,665,00 587,231.27 1,528.65 791,905,08 42.5% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 215,080.00 132,195.91 0,00 82,884.09 61,5% DEVELOPMENT & TRAFFIC 825,251.33 439,682.91 0,00 385,568.42 53.3% MAINT/OPERATIONS- STREETS 1,254,513. 00 338,388.39 0,00 916,124.61 27.0% MAINT/OPERATIONS - LTG/LANDSCAPING 1,454,552,00 817,821,84 0.00 636,730.16 56.2% CAPITAL PROJECTS 485,663,00 96,848.94 0,00 388,814.06 19.9% TOTAL PUBLIC WORKS 4,235,059. 33 1,824,937.99 0,00 2,410,121,34 43.1% TRANSFERS OUT 1,899,785. 00 88,444.58 0,00 1,811,340.42 41 GENERAL FUND REIMBURSEMENTS (3,876,566,00) (1,929,345.75) 0.00 (1,947,220.25) 49.8% NET GENERAL FUND EXPENDITURES 15 012 236.33 6,226,867.83 30 953.90 8,754,414L60 41.5% CITY OF LA QUINTA 07/01/2000 - 2/28/2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 418,400.00 278.933.28 0.00 139,466,72 66.7 % TRANSFER OUT 172,777.92 0,00 0.00 172,777.92 0.0% REIMBURSE GEI TOTAL GAS TAX 591,177,92 278 933.28 0.00 312 244.64 47.2% QUIMBY FUND: TRANSFER OUT 329 844.46 41 921.54 0.00 287 922.92 12.7% FEDERAL ASSISTANCE FUND: TRANSFER OUT 130,000.00 0,00 0.00 130,000.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 6,340.00 0.00 (640.00) 111,2% TRANSFER OUT 0,00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 5,700.00 6,340.00 0.00 ___(640.00) 111.2% CMAQ/ISTEA TRANSFER OUT 287,423,00 0.00 0,00 287,423.00 0.0% VILLAGE PARKING TRANSFER OUT 29,236.00 0.00 0.00 29,236.00 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0,00 0,00 0.0% LLEBG FUND TRANSFER OUT 50 164.00 0.00 0.00 50 164.00 0.0% SLEF(COPS) TRANSFER OUT 30 100,00 62 435.31 0.00 (32 335.31) 207.4% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 778,000.00 518,666.64 0.00 259,333.36 66.7% TRANSFER OUT 0.00 0,00 0,00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 778,000.00 518,666.64 0.00 259,333.36 66.7% INFRASTRUCTURE: CONSTRUCTION REIMBURSE GENERAL FUND TRANSFER OUT ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE TRANSFER TO AGENCY FUND TRANSFER OUT 46,700.00 0,00 0.00 46,700,00 0.0% 0.00 0.00 0.00 0.00 0.0 % 6,684,610.25 2,754,455.72 0.00 3,930,154.53 41.2% TOTAL INFRASTRUCTURE 6,731,310.25 2,754 455.72 0.00 3 976 854.53 40.9% 0.00 25,889,39 0.00 (25,889.39) 0.0% 0.00 0.00 0.00 0.00 0.0% 2,188,059.00 0.00 0.00 2,188,059.00 0.0% TOTAL AD 2000-1 2,188,059.00 25,889.39 0.00 2,162,169.61 1.2% CITY OF LA QUINTA 07/01/2000 - 2/28/2001 GENERAL FUND EXPENDITURE SUMMARY REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 54,000,00 0.00 0,00 54,000.00 0.0% TRANSFER OUT 2,164,322,00 9,525.26 0,00 2,154,796.74 0.4% TOTAL TRANSPORTATION 2,218,322,00 9,525.26 0.00 2,208,796.74 0A PARKS & RECREATION PROGRAM COSTS 0,00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,020,000.00 0.00 0.00 2,020,000,00 0.0°/ TOTAL PARKS & RECREATION 2,020,000.00 0.00 0.00 2,020,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0,00 0.00 0,00 0.00 0.0 % REIMBURSE GENERAL FUND 203,700,00 135,800.00 0,00 67,900.00 663 TRANSFER OUT 0,00 0.00 0.00 0.00 0.0°/ TOTAL CIVIC CENTER 203,700,00 135,800,00 0,00 67,900.00 66.7 % LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0,00 0.00 0.00 0.0% TRANSFER OUT 525,000.00 0,00 0.00 525,000.00 0.0% TOTAL LIBRARY DEVELOPMENT 525,000.00 0.00 0.00 525,000.00 0.0% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0 TOTAL STREET FACILITY 0.00 0,00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0,00 0.00 0.00 0,00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0,00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 42,893,434. 64 7,410,104.26 5,200.00 35,478,130.38 17.3% PROJECT REIMBURSEMENTS TO GEN FUND 1,077,232,54 63,15Z37 0.00 1,014,075,17 5.9°/ TOTAL CAPITAL IMPROVEMENT 43,970,667,18 7,473 261,63 5,200.00 36 492 205.55 17.0% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 202,700.00 386,25 0.00 202,313,75 0.2% CIP EXPENSES 442,839.08 157,385,15 0.00 285,453.93 35.5% TOTAL ART IN PUBLIC PLACES 645,539.08 157,771,40 0.00 487,767,68 24.4% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 496,413.00 306,404.08 4,738.00 185,270.92 61.7% p II -) City of La Quinla Quarterly Investment Summary - Footnote 1 March 31, 2001 of Investment S. Treasury S. Treasury S. Treasury S. Treasury S. Treasury 2deral Home Loan Bank S. Treasury ,deral National Mtg Assn S. Treasury udent Loan Mtg Assn eneral Electric Capital Corp organ Stanley D. Witter :II South Cap Funding Cc S Treasury )cal Agency Investment Fund Less % Attributable to RDA Less % Attributable to Financing Authority Total City Pooled Investments Investment Type Treasury Note Treasury Note Treasury Note Treasury Note Treasury Note Note Treasury Note Discount Note Treasury Note Discount Note Commercial Paper Commercial Paper Commercial Paper Treasury Note State Pool F aturityDateMar-02 31-Jan-02 30-Nov-01 30-Nov-01 31-Oct-01 15-Aug-01 30-Jun-01 18-Jun-01 31-May-01 31-May-01 25-Apr-01 25-Apr-01 12-Apr-2001 31-May-01 Next Day Next Da Footnote 1 - The Quarterly Investment Report does not include the City of La Quinta checking account, sweep account , Housing Program account or petty cash account. Market Value is based upon most current information available. Par 1,980,000 4,000,000 4,000,000 3,500,000 4,000,000 3,000,000 2,500,000 5,000,000 4,000,000 5,000,000 2,000,000 1,000,000 2,000,000 5,000,000 7,646,122 Market Value 2,027,025 4,070,000 4,014,750 3,560,250 4,043,750 3,015,000 2,507,813 4,949,000 4,012,500 4,957,840 1,991,330 995,578 1,985,164 5,006,250 7,646,122 1,100,429 $55,882,801 1,985, 278 3.995,121 3,993,592 3,479.826 4,009,174 2,991,692 2,495,715 4,929,229 4,005,159 4,960,435 1,993,223 996,563 1,996,433 4,998,539 7,646,122 1,100,429 $55,576,529 (15,044,566) (278) $40,531 685 T4'�t 4 4QuiRrw COUNCIL/RDA MEETING DATE: ITEM TITLE: April 17, 2001 Adoption of a Resolution Approving a Land and Water Conservation Fund Grant Application for the Cove Oasis Trailhead Improvement Project, Phase II RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 't STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving a Land and Water Conservation Fund Program grant application for the Cove Oasis Trailhead Improvement Project, Phase II. FISCAL IMPLICATIONS: If approved, this grant would fund 50% of the Cove Oasis Trailhead Project, Phase II. The total estimated project cost is $301,200. The City of La Quinta would be required to provide a 50% match, or $150,600. Funds for the City's required match would come from Development Impact Fees for Parks and Recreation. ARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The federal Land and Water Conservation Fund Program allocates funding to states for the acquisition and development of outdoor recreation areas and facilities. In California, the Department of Parks and Recreation administers and distributes these funds to local agencies. This year, there is about $1 .6 million available for competitive grants in Southern California. The City wishes to take advantage of this funding opportunity for Phase II of the Cove Oasis Trailhead Project. Phase I, recently completed by the City, included the installation of an emergency call box, a drinking fountain, rock -lined trails from the parking areas on Calle Tecate, landscaping, irrigation, and an electrical system. Phase II will include the installation of four shade structures, nine picnic benches, five trash receptacles, two trail signs, a restroom and septic system, a water feature, and thirteen boulder benches. A draft grant application is included as Attachment 1. The application is essentially complete; however, photos and maps will be included in the final application package. The California Department of Parks and Recreation requires an approved resolution from the City Council to be included with the application, which is due May 1, 2001. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council approving a Land and Water Conservation Fund Program grant application for the Cove Oasis Trailhead Improvement Project, Phase II; or 2. Do not adopt a Resolution of the City Council approving a Land and Water Conservation Fund Program grant application for the Cove Oasis Trailhead Improvement Project, Phase II; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Draft Land and Water Conservation Fund Program Grant Application RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUNDS FOR THE COVE OASIS, PHASE II PROJECT WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a Federal Land and Water Conservation Fund Grant -In -Aid Program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing facilities for public outdoor recreation purposes; and WHEREAS, the State Department of Parks and Recreation is responsible for administration of the program in the state, setting up necessary rules and procedures governing application by local agencies under the program; and WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of applications and the availability of local matching funds prior to submission of said applications to the state; and WHEREAS, the proposed Cove Oasis, Statewide Comprehensive Recreation Recreation Plan — 1994; and Phase II project is consistent with the Resources Plan: California Outdoor WHEREAS, the project must be compatible with the land use plans of those jurisdictions immediately surrounding the project; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA RESOLVES AS FOLLOWS: Approves the filing of an application for Land and Water Conservation Fund assistance; and 2. Certifies that said agency has matching funds from the following source: Development Impact Fees for Parks and Recreation, and can finance 100 percent of the project, half of which will be reimbursed; and 3. Certifies that the project is compatible with the land use plans of those jurisdictions immediately surrounding the project; and March 20, 2001 Resolution No. 2001- 4. Appoints the City Manager as agent of the City to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, agreements, amendments, billing statements, and so on which may be necessary for the completion of the aforementioned project. PASSED, APPROVED and ADOPTED this 17`h day of April 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 State of California - The Resources Agency DEPARTMENT OF PARKS AND RECREATION LAND AND WATER CONSERVATION FUND PROGRAM APPLICATION This Form and Required Attachments Must Be Submitted for Each Project Site TYPE OF PROJECT (check one below) El Acquisition C$ Development PROJECT NAME Amount of Grant Requested Cove Oasis Phase II $ 150,600 r ESTIMATED TOTAL PROJECT COST $ 301 200 GRANT APPLICANT (Agency and address-incl.zip code) COUNTY NEAREST CITY City of La Ouinta P. O. Box 1504 PROJECT ADDRESS rallp Tecatp and Avenida Madero _ La Quinta, CA 92253 NEAREST CROSS STREET m CONGRESS. DIST. NO. SENATE DIST. NO. ASSEMBLY DIST. NO. 99th 37th 80th Grant Applicant's Representative Authorized in Resolution Thomas P. Genovese City Manager 760-777-7030 Name (type) Title Phone Person with day-to-day responsibility for project (if different from authorized representative) Debbie Powell Mgmt. Assistant 760-777-7073 Name (type) Title Phone Brief description of project This project proposes to complete development of a five -acre trailhead at the base of the Santa Rosa Mountain National Monument. Amenities to include shade structures, picnic benches, boulder benches, a restroom and trail signs. For Dev. projects Land Tenure - Project is: D acres: 5 Acres owned in fee simple by Grant Applicant _Acres available under a year lease (explain) Acres other interest (explain) For Acquisition projects Projects land will be acres Acquired in fee simple by Grant Applicant Acquired in other than fee simple I certify that the information contained in this project application form, including required attachments, is accurate and that this project is consistent with the park and recreation element of the applicable city or county general plan or the district park and recreation plan and will satisfy a high priority need. Signed Grant Applicant's Authorized Representative as shown in Resolution Date CITY OF LA QUINTA COVE OASIS, PHASE II 3. PROGRAM NARRATIVE a. Local Project Selection Criteria Local Need for Project The Cove Oasis, Phase II project consists of developing an improved trailhead on City -owned land located at the base of the Santa Rosa Mountains National Monument. The trailhead area is nestled between the Santa Rosa Mountains and the Coral Reef Mountains, and situated beneath a small grove of palm trees. It offers spectacular views of the stark mountain ranges, desert flora and fauna, the City of La Quinta, and the Coachella Valley. The Cove Oasis is an ideal spot for picnicking and relaxing, as well as being the departure point for several well -established hiking/equestrian and mountain biking trails leading into the mountains. The trails include the Bear Creek Canyon Trail, the Bear Creek Oasis Trail, the Boo Hoff Trail (which leads to Lake Cahuilla County Park and the Corky Larson Equestrian Park), and the Guadalupe Trail. While on these trails, one can observe alluvial fans, mineral veins, the little San Bernardino Mountains of Joshua Tree to the north, and the Salton Sea to the east. The Santa Rosa Mountains are home to over 500 plant and animal species. The trails provide an important link to the region's past, having been used by the native Cahuilla Indians to access mountain resources. The project is consistent with the City's General Plan Policy #4.1 .2.1, which states that, "This area, with its steep, topographical constraints (including alluvial fans); significant scenic resources; habitat of threatened and endangered plant and animal species; and significant cultural resources shall be designated open space." The General Plan's Park and Recreation Element states that this area will provide both active and passive recreation including equestrian and hiking trail systems. The City's Parks and Recreation Master Plan designates this area for "recreational travel" that includes hiking, biking, rest stops, and horseback riding. It also calls for developed trailhead areas with benches, picnic tables, informational signage, drinking fountains, and shade structures. Public surveys conducted during the development of the Parks and Recreation Master Plan ranked trails and related facilities as a high priority. This project is included in the City's Five -Year Capital Improvement Program. The Cove Oasis, Phase I project was recently completed by the City, and included the installation of a drinking fountain, a trail sign, an emergency call box, rock lined trails leading from the two parking areas, irrigation and landscaping, as well as electricity for lighting. Phase II will include additional signage, a restroom with associated septic system, shaded picnic areas, trash receptacles, boulder benches, and a water feature. The Cove Oasis is the only trailhead within the 28.6 square mile City of La Quinta. There are several hiking opportunities throughout the Coachella Valley, but most are located in the western (Palm Springs) or eastern (Mecca, Salton Sea) ends of the valley. There is a hiking trail in the central portion of the Santa Rosa Mountains, but the trailhead is situated within the Living Desert Park in Palm Desert, and the Park charges entry fees to access the trailhead. Trail use is very popular in the Coachella Valley, as evidenced by the existence of several hiking clubs, equestrian groups, numerous Boy Scout and Girl Scout troops, and an economy that depends upon tourism, with eco-tourism becoming increasingly popular. According to the year 2000 census, the population of the entire Coachella Valley is 318,125 and grows by over 100,000 during the winter/spring months due to tourism and second home ownership. La Quinta's year-round population is 24,250 and also experiences a large increase during the tourist season. Additionally, La Quinta was the second fastest -growing city in California during the 1990's. Projections in the General Plan predict a population of over 44,000 by 2005, nearly 48,000 by 2010, and nearly 60,000 at build -out. The project is also unique because it is located near one of the largest, most culturally diverse residential areas of La Quinta, the La Quinta Cove. The Cove Oasis Trailhead will provide many population groups, including the large number of minorities who live nearby, and the many senior citizens who live in the City seasonally and year-round, with access to a variety of recreational opportunities. Project -Specific Criteria The proposed project will increase recreational opportunities for area residents and tourists. On the weekends, City parks are popular destinations for picnicking. This project will offer people another venue for picnics in a scenic, natural setting. It will also offer hikers, mountain bikers, and equestrians a convenient staging area for their excursions. It is anticipated that trail usage will increase, with projections of 20-50 plus persons per day depending on the time of year, thus producing a favorable cost benefit. Cove residents can easily reach the project site on foot or by bicycle via bike lanes and sidewalks in the Cove area. Guests and residents of the La Quinta Resort and Club, located at the north end of the Cove, can use the paved Bear Creek Pedestrian/Bike Trail to access the site. There are several bus stops in the Cove that are located near the Cove Oasis Trailhead, and there are two dirt parking lots approximately 1,800 feet from the site. The existing drinking fountain is t handicap accessible, and the proposed benches and restrooms will be ADA compliant. The proposed project requires a minimum of site alteration, with improvements designed to be harmonious with the surrounding area. Interpretive trail signs will point out the unique aspects and delicate nature of the area, thus encouraging preservation. Applicant Criteria The City of La Quinta has been successful in obtaining and administering a wide variety of grants. The City has been awarded Federal, State, and County grants for traffic safety, pedestrian and bicycle facilities, transportation, recycling, urban forestry, recreation, alternative fuel vehicles, and police services/equipment. The City's grant projects and programs have been completed in a timely manner, with a minimum of amendments and delays. The City of La Quinta has designated its Community Services Department responsible for development, programming and operation of park and recreation facilities. The Public Works Department is responsible for the park maintenance program and schedule. The City contracts for landscape maintenance and trash pick-up, while the Public Works Maintenance Division performs equipment and facilities repairs. b. Objectives Describe how the project is in accord with key issues identified in the Statewide Comprehensive Recreation Resources Plan. Population Dynamics. The project will serve a demographically diverse population. The adjacent Cove neighborhood is home to a large percentage of Hispanics, as well as a mixture of families and senior citizens representing all socioeconomic levels. The project will increase recreational opportunities for them, as well as for residents of and visitors to the City and surrounding Coachella Valley. Park and Recreation Facilities. The project consists of simple facilities to be installed that will accommodate trail users and picnickers, while meeting current health and access regulations. This cost-effective approach will attract new users while preserving the area's natural resources. Trails. Trail use has become very popular in the Coachella Valley. This project will cater to a variety of non -motorized trail enthusiasts including hikers, mountain bikers, and equestrians. The trails are used as part of the City's participation in California Trail Days events. I1. List the proposed outdoor recreation activities your project provides or supports and itemize the percent of total project cost for each activity, differentiating between those facilities that provide opportunity and those that provide support. This project supports trail hiking, walking, picnicking, and bicycling. Direct Opportunity DEVELOPMENT COST ESTIMATE WITH PERCENTAGES BY TYPE OF ACTIVITY Projected Cost % 1 Large Shade Structure $ 45,000 15 2 Medium Shade Structures $ 50,000 17 1 Small Shade Structure $ 23,000 8 9 Picnic Tables $ 27,000 9 2 Trail Signs $ 15,000 5 13 Boulder Benches $ 5,200 2 Support Facilities Pump & Enclosure for restroom $ 10,000 3 Restroom on concrete pad $ 46,000 15 Septic System $ 13,000 4 5 Trash Receptacles $ 5,000 2 Water Feature $ 19,000 6 Subtotal $ 258,200 Engineering and Administration Engineering/Inspection $ 30,000 Administration $ 13,000 Subtotal $ 43,000 14 TOTAL $301,200 100 LWCF grant amount requested: $150,600 (cannot exceed 50 percent of total estimated cost. C. Approach Development Project This project proposes to complete development of a five -acre trailhead. Development is to include four shade shelters with picnic tables underneath, a restroom and associated septic system, trash receptacles, interpretive/directional trail signs, boulder benches, and a custom water feature. d. Geographic Location Give the precise location of the proposed project, and describe the area to be served by the project. Attach maps, snapshots, etc. The proposed project is located in the southwestern portion of the City of La Quinta, near the intersection of Calle Tecate and Avenida Madero. The site lies within the Santa Rosa Mountains National Monument and provides access to five trails. The project will serve California's southeastern desert region known as the Coachella Valley. The Coachella Valley encompasses nine cities and several unincorporated areas, and is a popular winter/spring tourist destination. The proposed project will cater to City residents, tourists, equestrians, hikers, and off - road biking enthusiasts. Maps and photos are attached. e. Relationship Between Project and Other Federally Funded Work Describe the relationship between this project and other work planned, anticipated, underway, or completed with federal assistance. None. Agreements Name the organization and unit that will operate and maintain the project. Indicate if there is an on going program with established standards for park maintenance. The City's Public Works Department will maintain the site (trash pick-up and landscaping) via a contract the City has with Lundeen Pacific Corporation. Upon project completion, the Cove Oasis will be added to the contract. A copy of the current contract is attached. g. Elected Representatives h k State Senatorial District State Assembly U. S. Congressional District Toxins 37th Jim Battin 80th Dave Kelly 441h Mary Bono Include information about toxins on the property, including timing of clean up, type of toxins, and delays to project construction that might result from toxins on the site. None. Relocation of Persons and Businesses Provide a parcel -by -parcel analysis of the extent of the relocation assistance required by applicable state law and Public Law 91-646 (Uniform Relocation Assistance and Land Acquisition Policies). No relocation of persons or businesses is required for this project because the land is undeveloped open space. Overhead Utility Lines Explain the location and nature of any overhead utility electrical or telephone lines in the project area, and indicate what measures will be taken to mitigate the effect of the lines. There are no overhead electrical or telephone lines on the project site. Flood Hazard Area Is the project located in a Flood Hazard Area? The project is not located in a Flood Hazard area. 5. SOURCE OF APPLICANT'S FUNDING List the source or sources of the applicant's local funds that will be used to finance 100% of the project. The City will fund the project with Development Impact Fees for Parks and Recreation. T4ty,,, 4 4Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: April 17, 2001 Approval of a Grant Proposal to the State Office of Historic Preservation for Historic/Archaeological Preservation Plan, Historic Context Statement, and Revised Historic Preservation Ordinance RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: Approve the grant proposal for State Office of Historic Preservation - Certified Local Government Program funds to update and revise the City's Historic/Archaeological Preservation Plan, Historic Context Statement, and Historic Preservation Ordinance. FISCAL IMPLICATIONS: The amount requested in the grant proposal is $10,000 for professional consultant fees. Total project cost is estimated at $30,503. The program requires a match from the applicant, based on a formula, which, after calculation, must be at least $6,667. Since the City's share is $20,503 ($30,503 - $10,000), this request exceeds the required match by $13,836. Of the City's share, $9,817 is for staff time spent on the project, $750 is for copies and miscellaneous supplies, and $31 is for mileage. These items, which total $10,598, will be funded by the Community Development Administration budget. In addition, $850 is included for the City Attorney's time to review grant -related documents, which will be funded by the General Government Administration budget. The grant also shows an amount of $9,055 for in -kind services. This is the value placed on volunteer's time spent on the grant project, and does not have any direct fiscal implications to the City. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The State Office of Historic Preservation is allocating funds to Certified Local Governments for the development of preservation plans, ordinance revisions, surveys, structure reports, and training programs. The City is applying for funds to update and finalize its draft Historic/Archaeological Preservation Plan, its Historic Context Statement, and to revise and update its Historic Preservation Ordinance. The draft grant proposal is included as Attachment 1 . These documents will provide the structure and guidelines needed to preserve La Quinta's rich historic and archaeological resources. This project will also coincide with the City's General Plan update. A historic preservation/archaeological consultant will be chosen through the Request for Proposal process. A selection committee will be formed and candidates will be interviewed. The consultant will work with City staff and the Historic Preservation Commission to prepare these documents for City Council consideration. If the proposal is funded, the project can begin October 2001, with a required deadline of September 2002. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the grant proposal for State Office of Historic Preservation - Certified Local Government Program funds to update and revise the City's Historic/Archaeological Preservation Plan, Historic Context Statement, and Historic Preservation Ordinance; or 2. Do not approve the grant proposal for State Office of Historic Preservation - Certified Local Government Program funds to update and revise the City's Historic/Archaeological Preservation Plan, Historic Context Statement, and Historic Preservation Ordinance; or 3. Provide staff with alternative direction. Respectfully submitted, HermaVevelopment iunity Director Approved for submission by: <Thomas P. Genovese, City Manager J;K Attachments: 1 . Draft Grant Application ATTACHMENT 1 FISCAL YEAR 2001 CLG GRANT APPLICATION FORM I. CLG APPLICANT: City of La Quinta Contact Person (program): Christi di Iorio [Name of person responsible for program content] Address: P. O. Box 1504 La Quinta, CA 92253 Phone: (769 777-7071 Fax:760) 777-1233 E-Mail: cdiiorio@la-quinta.org Contact Person (fiscal): John Falconer [Name of person responsible for fiscal content] P. 0. Box 1504 La Quinta, CA 92253 Phone: (769 777-7150 Fax:760) 777-7105 E-Mail: ifalcone@la-quinta.org Congressional Name(s) & District(s) Mary Bono, 44th District 2. PROJECT SUMMARY Summarize in one or two sentences within the space provided the title, objectives, activities, or desired results of your project. A more detailed description will be completed under Project Scope. Indicate if your project addresses the ethnic and cultural diversity preservation goal. The City of La Quinta is proposing to update, revise, and finalize its draft Historic Preservation Plan with Historic Context Statement, as well as update and revise its 1993 Historic Preservation Ordinance. The primary goal is to include a more comprehensive archaeological/cultural resource preservation element, which is currently lacking in these documents. I,; 3. SUMMARY OF PROJECT TYPE AND FUNDS REQUESTED Type of Project Additional Information Federal $ Requested X Preservation Plan $ 5,000 X Ordinance Revision $ 5,000 Survey Intensive Reconnaissance Approx. Acreage _ National Register Nomination $ Archeological Preservation Plan Historic Structure Report _ Training Web Page 4. PROJECT SCOPE (60 points) (Please limit to two pages. Use continuation sheet if necessary.) The City of La Quinta is proposing to revise and finalize its 1996 draft Historic Preservation Plan with Historic Context Statement, as well as revise and update its 1993 Historic Preservation Ordinance. According to year 2000 census figures, La Quinta has grown by 1 1 1 % over the past ten years. This explosive growth necessitates the finalization of the Historic Preservation Plan and Historic Context Statement, and revision of the Historic Preservation ordinance to prevent loss of archaeological, cultural, and historic resources. The goals of this project are to bring these documents up-to-date, making them more relevant to the City's current needs and to include an archaeological and cultural resource preservation component, which is lacking in these documents. This project will coincide with the City's update of its General Plan, providing continuity with and background information for the Cultural Resources Element. When the draft Historic Preservation Plan and Historic Context Statement were developed, the City's historic preservation efforts were in their inaugural stages. There was a greater focus on architectural preservation, given the City's history as a resort destination beginning in the late 1920's. However, the City is also abundant in archaeological resources. The City, once partially covered by ancient Lake Cahuilla, has a long and significant prehistory, with one of the richest concentrations of archaeological deposits in the State. Sites within the City have been dated to 1,600 - 2,300 years ago. Additionally, there are significant sites of the Desert Cahuilla Indians, who inhabited the area as long as 1,000 years ago through relatively recent times. It is imperative that the City develops a cultural resources management component within its Historic Preservation Plan, which will be renamed the "Historic and Archaeological Preservation Plan." In addition, the Historic Context Statement must create a global overview of this history, so that archaeologists will have more specific criteria for research design and a context in which to place significant items that are unearthed. In the past year, the City has adopted curation guidelines, and a volunteer is currently compiling a list of where collected resources are located. This information will also be incorporated into the final Plan. Lastly, given the age of the draft Plan, the long-term goals and future actions must be updated to preserve La Quinta's heritage. Significant items lacking in the Historic and Archaeological Preservation Plan include: the systematic recordation of significant sites; the procedures to follow during planning and project review processes; the procedures to follow when significant sites are discovered; and public education as it relates to the City's archaeological history. Additionally, the draft Plan doesn't specify how historic preservation programs and projects are to be coordinated with other community programs and activities. Both the draft Plan and Historic Context Statement need to better define the historic and archaeological character of La Quinta. The Plan also needs to reference the City's zoning codes to help guide future development. The Plan all but ignores the area's important agricultural history, which contributed greatly to the early development of La Quinta. This needs to be corrected in the final document. In addition, the Plan must address issues related to the City's recently acquired historic building, which is being used as the La Quinta Historical Society's headquarters and City museum. Future expansion plans are underway with consideration being given to including a curation facility for the conservation of artifacts found in the City. Finalizing the Historic and Archaeological Preservation Plan and Historic Context Statement naturally leads to the revision of the City's Historic Preservation Ordinance. As it stands, the ordinance, adopted in 1991 and revised in 1993, is very generic. Again, there is little emphasis on preservation and curation of archaeological and cultural resources. Also lacking in the current ordinance are procedures and standards for reviewing alterations and demolitions to historic structures; an appeals process for citizens to challenge the Historic Preservation Commission's rulings; discussion of local innovations; and a relationship to zoning codes. The State Historic Building Code is not mentioned in the ordinance, and the ordinance is no longer consistent with current CEQA requirements. Although the ordinance lists procedures for designating historic districts, it doesn't specifically identify and protect the City's primary historic district, the La Quinta Cove. The La Quinta Cove, located in the southwestern portion of the City, was a popular resort destination in the early 201h century. The La Quinta Resort and Club, designed by prominent Southern California architect Gordon Kaufmann, was built in 1926. Through the 1930's and 1940's, vacation homes and a small village were built in the nearby Cove that copied the Spanish Colonial Revival architecture of the hotel. Area development over the past twenty years has resulted in a hodgepodge of home styles. Over the years, many alterations were made to the area's historic homes that have diminished their historic integrity. The ordinance must now address these issues, as the resale of historic homes and the desire to restore and rehabilitate these homes becomes more popular. The ordinance must include design guidelines and financial incentives, such as the Mills Act, for preservation of the historic Cove homes. The City will hire a certified historic preservation/archaeological consultant through the Request for Proposals process. The consultant(s) will work with the City's Community Development staff, various volunteers, the public, the Historic Preservation Commission, the Planning Commission, and the City Council in developing the final Historic and Archaeological Preservation Plan with Historic Context Statement, and revised Historic Preservation Ordinance. 5. PRODUCTS: What product(s) will be derived from the project? Will the product be in draft form or final adopted form (e.g. ordinances, preservation plans, etc.)? The documents derived from this project will include adopted 1) Historic and Archaeological Preservation Plan with Historic Context Statement, and 2) Historic Preservation Ordinance. 6. ADMINISTRATION (25 points) Demonstrate that project personnel and methods are clear and appropriate to achieving project objectives. Past performance will affect those applicants who have had previous grants. a. List names and/or experience of individuals and organizations necessary to implement your proj ect. Stan Sawa, Principal Planner, City of La Quinta. Nearly thirty years experience in municipal planning. Will provide day-to-day project administration; provide resource material and information to consultants; assist in developing RFP; assist with consultant selection; assist with research; coordinate and provide support to City's Historical Preservation Commission. Christine di lorio, Planning Manager, City of La Quinta. Fifteen years experience in municipal planning, specializing in historic, architectural, and cultural resource preservation. Qualifies under the Secretary of the Interior Standards as an Architectural Historian. Will provide project management; assist in developing RFP; assist with consultant selection; oversee consultant's work; review and edit project products; work with the City's Historical Preservation Commission, Planning Commission and City Council. Jerry Herman, Community Development Director, City of La Quinta. Twenty-five years experience in municipal planning. Will provide project oversight; review and approval of project products; and work with City's Planning Commission and City Council. City Attorney, City of La Quinta. Will approve consultant agreement; review and approve resolutions and ordinances related to this project. Executive Secretary and Secretary, City of La Quinta. Will provide clerical and administrative support for project (e.g. typing, meeting coordination, phone calls, copying, volunteer coordination, etc.). Finance Account Technician, City of La Quinta. Will maintain financial records and prepare related financial reports. t Finance Director, City of La Quinta. Will review and approve financial reports and documents related to the project. La Quinta Historic Preservation Commission. Will provide background data; make recommendations; work with consultant; and review project products. La Quinta Historical Society. Will provide background data; work with consultant and Historic Preservation Commission; and review project products. La Quinta Planning Commission. Will work with consultant; review project products; and make recommendations. La Quinta City Council. Will review project products; make recommendations; and approve final products. Contract consultant(s) certified in historic and archaeological preservation, hired through RFP process. Will develop final Historic and Archaeological Preservation Plan with Historic Context Statement, and revised Historic Preservation Ordinance. b. Create a schedule/calendar for major project activities. It should be realistic and achievable. Grant period begins Request for Proposals (Develop guidelines, prepare consultant list, prepare, mail and publish RFP.) Deadline for RFP (Convene selection committee, review proposals, interview consultants, select consultant, prepare contract, City Council awards contract.) Preliminary meetings with consultant and City staff, volunteers, Commissions, etc. Work performed by consultant In house review of draft documents -Review and comment by Historic Preservation Commission -Review and Comment by Planning Commission -Review and Comment by City Council October 2001 December 2001 January 2002 February 2002 February 2002 — June 2002 July 2002 — August 2002 Recommended revisions completed August 2002 Review of Final Documents and September 2002 Ordinance by Historic Preservation Commission and Planning Commission; Adoption by City Council 7. BUDGET (15 points) Show that budget is reasonable to accomplish major project tasks and activities and that budget items are necessary to accomplish project activities. Provide a sufficiently detailed budget to show basis for cost items. A. Amount of Federal funds requested 10,000 Amount of matching share $ 2 0, 5 0 3 (Match must directly relate to the implementation of the proposed project.) In calculating match, use the following formula: Amount of funds requested _ .6 = Total Project Cost Total Project Cost x .4 = Required Matching Share FOR EXAMPLE: If you are requesting $15,000: $15,000 _ .6 = $25,000 (total project cost) $25,000 x .4 = $10,000 (required match) B. Source of Non -Federal Match 1. Donor City of La Quinta Source General Fund Kind Cash wages & expenses 2. Donor City of La Quinta Source volunteers Kind In -Kind Services Amount $ 1 1, 4 4 8 Amount $ 9 r 0 5 5 C. (Use a separate sheet to show detail if necessary.) Cost Categories Rate Used to Calculate Cash From Other Cash In -Kind Cost Grant Services # hrs $ per hr Salaried Employees* Principal Planner 120 hrs x $30.09 $ 4,347 Fringe 20.39% Planning Manager 80 hrs x $34.83 3,326 Fringe 19.37% Community Development 8 hrs x $42.63 427 Director Fringe 25.07% Executive Secretary 20 hrs x $19.87 493 Fringe 24.05% Secretary 30 hrs x $16.34 707 Fringe 44.17% City Attorney 5 hrs x $170 850 Finance Acct. Tech. 16 hrs x $18.92 423 Fringe 39.87% Finance Director 2 hrs x $39.63 94 Fringe 18.68% (Explain duties relevant to this rant.) See narrative Volunteers* Archaeologist 10 hrs x $30.00 300 Historians (lay persons) 20 hrs x $5.75 115 Curator 288 hrs x $30.00 8,640 (Explain duties relevant to this rant.) See narrative Contracted Services Historic/Archeaological $ 10,000 Preservation Consultant Supplies, copying, postage, etc. (be specific) Photocopying $.025/pg x 2000 $ 500 Postage & misc supplies 250 Travel Costs** Staff mileage 1 $ 0.31 x 100 miles $ 31 * Rate shall not exceed a salary of $65.68 per hour. **Maximum allowable car mileage rate is $.31 per mile. See table in budget section for federal per diem and lodging rates for your area. Signature (Original application must be signed and dated in ink) City Manager Title Date C. Budget Narrative Salaried Employees Principal Planner will spend 120 hours on this project. This employee will provide day-to-day project administration; conduct research; provide resource material and information to consultants; assist in developing the consultant Request for Proposal; assist with consultant selection; provide coordination with and support to the City's Historical Preservation Commission; prepare documentation for grant reimbursement; and complete any reporting required by the City and grant program. Planning Manager will spend 80 hours on this project. This employee will provide architectural and archaeological expertise; provide project management; assist in developing consultant Request for Proposal; assist with consultant selection; oversee consultant's work; review and edit project products and related reports; and provide coordination with City's Historic Preservation Commission, Planning Commission, and City Council. Community Development Director will spend 8 hours on this project. This employee will provide project oversight; review and approve project products and related reports; and coordinate with City's Planning Commission and City Council. City Attorney will spend 5 hours on this project. The City Attorney will review and approve the consultant agreement(s); and review and approve resolutions and ordinances for this project. Executive Secretary will spend 20 hours on this project. This employee will provide administrative support to City staff and City's Historical Preservation Commission and Planning Commission; coordinate meetings; take minutes; and coordinate volunteers. Secretary will spend 30 hours on this project. This employee will provide clerical support including typing, photocopying, phone calls, etc. Finance Account Technician will spend 16 hours on this project. This employee will maintain financial records and prepare related financial reports. Finance Director will spend 2 hours on this project. This employee will review and approve financial reports related to the project. Volunteers Archaeologist will provide background information and conduct research for this project. Historian (Lay Persons) will conduct historical research and provide background information for this project. Museum Curator will continue to document locations of collected resources, sort through records and reports, compile data, and complete an inventory of historical, archaeological, and cultural resources. c&,r 4 lwaumrw COUNCIL/RDA MEETING DATE: April 17, 2001 ITEM TITLE: Ratification of Approval of Agreement for Golf Design Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Ratify an Agreement with Jacobsen/Hardy Design Company for Golf Design Services. FISCAL IMPLICATIONS: The Agreement's cost is not to exceed $15,000. Funds for this Agreement are available within the Redevelopment Agency's Economic Development Activities budget (Account # 405-905-692-000). BACKGROUND AND OVERVIEW: Agency staff has negotiated an Agreement for Golf Design Services with Jacobsen/Hardy Design Company (Attachment 1). This Agreement provides that Jacobsen/Hardy will prepare conceptual plans for a golf course complex for public recreational purposes. Ownership of the plans will remain with Jacobsen/Hardy, but the Agreement provides that the Redevelopment Agency may use the plans for permitting and negotiating purposes. FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: Ratify an Agreement with Jacobsen/Hardy Design Company for golf design services; or 2. Do not ratify an Agreement with Jacobsen/Hardy Design Company for golf design services; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: J/Thomas P. Genovese, Executive Director �J Redevelopment Agency Attachment: 1 . Agreement for Golf Design Services g/k'sdoc/m'sdoc/cjhagmt41701 ATTACHMENT 1 JACOBSENMARDY GOLF COURSE DESIGN AGREEMENT Redevede as of this second day of April, 2001 by and between The,nata 77�� �rzta-Gali orrrra- `Owner") and Jacobsen/Hardy Design Company ("Designer"), a Texas corporation, whose address is 12777 Jones Road, Suite 150, Houston, Texas 77070, for the project located in La Quinta, California. WITNESSETH: WHEREAS, Owner desires to have Designer provide design services for two(2) 18-hole golf courses, complete with driving range and practice greens (the "Golf Course") - WHEREAS, Peter Jacobsen ("Jacobsen") a member of Designer's design team, is a professional golfer of outstanding reputation whose involvement in the design of the golf course and promotional involvement with the facility is both desired and anticipated by Owner to be of value in the full realization of Owner's golf course and objectives; NOW, THEREFORE, in consideration of the promises and covenants contained herein, the parties hereto agree as follows: 004 27 7.3 70 3 SECTION I DESIGNER'S SERVICES AND DUTIES Preliminary and Route Plan. The Designer will make preliminary studies and designate recommended areas for locating the Golf Courses, clubhouse and facility maintenance sites, residential and commercial component sites; prepare route plans for the Golf Courses, coordinating such planning with Owner or Owner's planners; and submit to Owner a reasonable number of reproductions of all plans and a rendered copy of the final route plan. All plans shall be delivered to Owner within 2-3 weeks after Owner Provided Information (Section II) necessary to perform work has been received. 2. Designer's co -principal, Jacobsen, will be personally involved in the design of the Golf Courses and will give his personal attention to the strategy and design details. 3. Designer's Representation. Designer represents and warrants that it is an expert in the design of golf courses and that it will design for Owner a first class facility of a quality similar to other courses designed by Designer. SECTION II OWNER'S RESPONSIBILITIES 1. Owner's Provided Information. The Owner will furnish to the Designer at Owner's sole expense such materials, surveys, tests, maps, analyses and other similar information requested by the Designer reasonably necessary for the Designer to execute his work under this Agreement. The information required to be provided by the Owner will include, but may not necessarily be limited to, a complete and accurate topographical survey satisfactory to the Designer, indicating any and all existing natural and manmade features such as trees, brush, rock outcroppings, waterways, fences, trails and buildings on the Golf Courses sites, given, where pertinent, the grades and lines of streets, pavements and adjoining properties, and describing rights, restrictions, easements, boundaries and contours of the buildings on site; full information as to soil borings and test pits; chemical or other tests; hydrological information relating to the site; and sewer, water, gas and electrical services. The Owner will furnish the requested information with reasonable promptness after Designer has provided Owner with a detailed list of items needed by Designer to perform its work. 2. Owner will be responsible for retaining the services of qualified professional consultants to review the Plan Documents where required, in order to assure compliance with all applicable laws and regulations affecting the site, including, without limitation, environmental, wetlands, land use, zoning and other similar matters. Designer agrees to work with such consultants as required in the design process. Owner will supply Designer with copies of all constriction, engineering, zoning, environmental, and other 00 ) regulations applicable to the Golf Courses. Although Designer will take care to prepare the Plan Documents in compliance with such regulations, it will be Owner's responsibility to ensure such compliance. If requested to do so by Owner, Designer will adjust the Plan Documents to conform to such regulations. In connection with the foregoing, if necessary, Owner will employ the services of licensed engineers for the purpose of designing the storm drainage system for the Golf Courses and any other facilities or structures which require the services of an engineer. Such engineers will also be responsible for advising Designer regarding the impact of applicable regulations and engineering practices upon Designer's Plan Documents and for coordinating the storm drainage system with other drainage features of the Golf Courses. Owner acknowledges that Designer's recommendations (as set forth in the Plan Documents) for storm water drainage, soil and materials movement and other similar recommendations must be reviewed and confirmed by qualified licensed engineers which must be retained by Owner at its cost and expense. The services, information, surveys and reports required by Section II will be furnished at Owner's expense, and Designer will be entitled to rely upon the accuracy and completeness thereof. Owner's Prompt Action. The Owner will furnish required information and services and render approvals and decisions as expeditiously as necessary for orderly progress of Designer's services and of the work. SECTION III REIMBURSABLE EXPENSES Expenses in Addition to Fee. Reimbursable expenses are in addition to the compensation paid to Designer and include actual expenditures made by Designer and its employees and consultants in the interest of the Golf Courses for the expenses listed in the following subsections: a. Expense of transportation in connection with the Golf Courses; living expenses in connection with out-of-state travel, long distance communications, telex, telefax and overnight mail. b. Expense of reproductions, postage and handling of drawings, specifications and other documents. Payments will be due upon presentation of Designer's statement and invoice for expenses incurred within ten (10) days. 006 SECTION IV COMPENSATION In consideration of the Designer and Jacobsen rights and services provided herein to Owner, it is agreed that Owner will pay to Designer a sum of $12,500.00 ("Design Compensation"). Prompt Payment. Payments will be due for services provided by Designer under this Section upon presentation of Designer's statement of services rendered. 2. No Deductions to Designer. No deductions will be made from Designer's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the work. 3. Non -Payment as Breach. Failure to pay Designer's fee when due will be considered a material breach of this Agreement that entitles Designer to take any action authorized by law when a material breach occurs. Failure of Designer to take such steps will not constitute a waiver that a material breach has occurred. 4. Interest on Unpaid Balances. The Owner agrees to pay interest at the rate of the lesser of eighteen percent (18%) per annum or the maximum allowable legal rate under applicable law on the unpaid balance of all invoices measured from the invoice date. Invoices are due when received; however, no such interest will be due on any invoice that is fully paid within ten ('10) days from the invoice date. The Owner agrees to pay reasonable costs of collection, including reasonable attorney's fees and court costs. SECTION V OWNERSHIP OF DOCUMENTS Documents. Any and all Designer original working drawings, consulting documents and specifications as instruments of service are and will remain the property of Designer whether the Golf Course for which they are made is executed or not. The Owner will be permitted to retain copies for infonnation and reference in connection with the Owner's use in promoting the conceptual land use of the project. 007 SECTION VI ARBURATION Arbitration. All disputes arising out of this Agreement or the rights or obligations of the parties hereunder will be finally settled by bindina arbitration before a sole arbitrator nominated or appointed in accordance with the Commercial Arbitration Rules of the American Arbitration Association then obtaining (the "AAA Rules"), and each of the parties hereby agrees to submit all such disputes to arbitration. Arbitration proceedings will be conducted in Harris County, Texas. The AAA Rules will govern the conduct of all such proceedings, the submission of evidence, and the procedures to be used in any evidentiary hearings conducted by the arbitrator. Each party agrees that the foregoing agreement to arbitrate, and any award rendered in connection with any such arbitration, may be forced against such party in any court having jurisdiction over such party. SECTION VH EXTENT OF AGREEMENT Amendments. This Agreement represents the entire and integrated Agreement between the Owner and the Designer and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended by written instrument sianed by both the Owner and the Designer. 77' in- acco;daase_with andgeve nod- the Iaws-of-tl-StaterofT-cxas- The parties agree to the additional contract terms which are set forth on Exhibit A and are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed. WITNESSES: DESIGNER 9UA-4-�Im - L - WITNESSES: t� OWNER s 11 1 008 EXHIBIT A The parties agree that the reimbursable expenses outlined in Section III shall be limited to a cap of 52,500. 2. Designer agrees that it will not present Designer's statement for services rendered until after it has delivered all plans described in Section I, paragraph 1, to the Owner. 3. Designer understands and acknowledges that the plans may not be retained by Owner to prepare the final design for the project. 4. The parties agree that the following language is added to Section V, paragraph 1 : "Owner may also provide the working drawings, consulting documents and specifications (collectively, "the Plans") to any federal or state agency or department thereof, for informational or permitting purposes. Owner may use the Plans as it deems appropriate in the preparation of environmental or permitting purposes. Owner may also use the Plans in connection with requests for proposals relating to the project, provided that if Designer is not ultimately chosen to prepare the final design for the project, the Plans shall not be utilized for the project unless modified." 009 T4ht 4 stP Q" COUNCILIRDA MEETING DATE: April 17, 2001 ITEM TITLE: Approval of a Contract Amendment to The Keith Companies for Additional Design Services and Appropriation of Funds for Bikeway Improvements on Calle Tampico, Park Avenue and Avenue 50 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appropriate funds in the amount of $30,600 from Bike Lane Account (BLA) Funds toward the Bikeway Improvements; and approve a Contract Amendment in the amount of $8,000 to The Keith Companies' Professional Services Agreement (PSA) to prepare Plans, Specifications and Engineer's Estimate for Bikeway Improvements on Calle Tampico, Park Avenue and Avenue 50, contingent upon the additional appropriation of funds by the RDA. FISCAL IMPLICATIONS: The following represents the project's proposed funding and funding sources: Funding Source Available BLA Account Grant $30,600 RDA Project Area No. 2 $145,547 $176,147 Considering approval of the funding sources presented above, the following represents the recommended project budget: Design $8,000.00 Inspection/Testing/Survey $10,457.08 Construction $134,930.00 Contingency $16,013.36 City Administration $6,746.50 TOTAL ANTICIPATED COSTS: $176,146.93 TAPWDEPT\C0UNOL\2001 \010417d.wpd Adequate funds are available within RDA Project Area No. 2 to support the recommendation. CHARTER CITY IMPLICATIONS: The project is partially funded with RDA Project Area Funds. The project is required to be bid using prevailing wage specifications; therefore, there are no Charter City implications. BACKGROUND AND OVERVIEW: The proposed improvements will install on and off street bike lanes along three City streets. Calle Tampico and Park Avenue, from Calle Rondo to Avenue 50, will be designed for a Class II bike lane (on -street); Avenue 50, from the low water crossing to Park Avenue, will be designed with a Class III bike lane (off-street) on the north side and a Class II bike lane (on -street) along the south side. Construction of the Class III bike lane on the north side of Avenue 50 will not affect on street parking on the north side of Avenue 50 adjacent to the Sports Complex and Schools. Construction of the Class II bike lane on the south side of Avenue 50 will prohibit on street parking on the south side of Avenue 50. The City Council adopted, under Resolution 97-16 on March 1, 1997, the La Quinta Bicycle Transportation Plan. The City Council approved an application for the FY 2000-2001 Bicycle Lane Account (BLA) Grant under Resolution 99-159 on December 21, 1999. The approved grant provides for $30,600 of BLA funds, with a mandatory 10% match from the City of $3,400.00. On December 5, 2000, the City Council approved a Professional Services Agreement (PSA) with The Keith Companies to prepare plans, specifications and engineer's estimate (PS&E) for the Citywide Street and Sidewalk Improvements, Project No. 2000-04. The work associated with the proposed on and off street bike lane improvements is similar in scope and character as those within the Citywide Street and Sidewalk Improvements. Subsequently, staff is recommending an amendment be approved which incorporates the design of the proposed bike lanes along with the Citywide Street and Sidewalk Improvements design contract. This action should result in a cost savings in both the design and construction phases due to economies of scale. Considering City Council approval of the proposed amendment to the Professional Services Agreement with TKC (Attachment 1), the is the estimated schedule: Project Design April 17, 2001 i�U� TAPWDEPT\C0UNCIL\2001 \010417d.wpd Approval of PS&E/Authorization to Receive Bids Bid Period Approval to Award Construction Construction Period Accept Improvements FINDINGS AND ALTERNATIVES May 15, 2001 May 16, 2001 - June 15, 2001 July 2001 July - August 2001 September 2001 The alternatives available to the City Council include: 1. Appropriate funds in the amount of $30,600 from Bike Lane Account (BLA) Funds toward the Bikeway Improvements; and approve a Contract Amendment in the amount of $8,000 to The Keith Companies' Professional Services Agreement (PSA) to prepare Plans, Specifications and Engineer's Estimate for Bikeway Improvements on Calle Tampico, Park Avenue and Avenue 50, contingent upon the additional appropriation of funds by the RDA; or 2. Do not appropriate funds in the amount of $30,600 from Bike Lane Account (BLA) Funds toward the Bikeway Improvements; and do not approve a Contract Amendment in the amount of $8,000 to The Keith Companies' Professional Services Agreement (PSA) to prepare Plans, Specifications and Engineer's Estimate for Bikeway Improvements on Calle Tampico, Park Avenue and Avenue 50, contingent upon the additional appropriation of funds by the RDA; or 3. Provide staff with alternative direction. Respectfully submitted, - Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Professional Services Agreement Amendment 1 T:\PW DEPT\COUNCIL\2001 \010417d.wpd ATTACHMENT 1 U = CFN OF T1 9 PROFESSIONAL SERVICES AGREEMENT: Sheet 1 of 4 PROJECT NO. 2000-04 CITYWIDE STREET AND SIDEWALK IMPROVEMENTS DESIGN SERVICES CONSULTANT: The Keith Companies Palm Desert Division 41-865 Boardwalk, Suite 101 Palm Desert, CA 92211-9031 CONTRACT AMENDMENT NO. 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE The Keith Companies shall provide project plans, specifications and estimates (PS&E) for the on and off street bike lanes along Calle Tampico, Park Avenue, and Avenue 50. The consultants proposal, dated March 1, 2001, is attached and made apart hereof. ayes*a*sa*+e�**aahaa***��s*�*saasaa*a�*aa*axx��*xaa**aaa�e�e***a*a+ea*xaaaa�eaa�e�xx�****as****�tk Previous Contract Amt. Through Contract Amendment No. -0- $ 299046.00 Add this Amendment $ 8,000.00 Revised Contract Total $ 379046.00 By reason of this contract change order the time of completion is adjusted as follows: -30- additional days contract time. Submitted Approved We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Consultant: t,�l 5 TAPWDEPT\PROJ ECTS\2000Prjcts\2000-04Str"t\TKCAMD 1.wpd The Keith Companies """""Mc March 1, 2001 Mr. Nick Nickerson, Project Administrator City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 SUBJECT: PROPOSAL TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF BIKEWAYS IN TWO AREAS Addendum No. 1 to Project No. 40748 Dear Mr. Nickerson: The Keith Companies, Inc. (TKC) is pleased to pleased to submit our proposal to provide engineering services to design bikeways in two areas within the City of La Quinta. Our proposed scope, schedule and fee are included herein. SCOPE OF WORK As we understand it, our work objective is to provide project plans, specifications and estimates (PS&E) to construct on and off street bike lanes in two areas of the City. Area 1, which includes Calle Tampico/Park Avenue from Calle Rondo to Avenue 50, will be designed for a "Class II" Bikeway, (on -street Bike Lane). Area 2, which includes Avenue 50 from the low water crossing to Park Avenue, will be designed with a "Class III" Bikeway, (off-street Bike Route), along the north side of Avenue 50 and a "Class II" bike lane along the south side. Work tasks we propose to complete the PS&E for the bike lanes include the following: Task 1 — Pre -Design Meeting and Record Data Collection — TKC will meet with City Staff to review the proposed bike lane design and finalize the design parameters. "As -built" record drawings and relevant information, as available from the City, will be collected at this time. Task 2 - Field Review/Design Survey — TKC will walk the entire project areas to verify and augment the record information provided by the City. Digital photos of existing conditions will be taken as well. The record data and the information gather during the field review will be used to develop project base sheets. Design survey along the north side of Avenue 50 will be necessary to design the proposed Class III bikeway in Area 2. Palm Desert Division 41-865 Boardwalk Suite 101 Palm Desert California 92211-9031 1760.346.9844 F:760.346.9368 www.keithco.com Page Two City of La Quinta March 1, 2001 Task 3 — Bikeway Improvement Plan Preparation — Bikeway improvement plans will be prepared for the two project areas. The improvement plans will be designed per the guidelines set forth in the Caltrans' Highway Design Manual, the Caltrans' Traffic Manual, and City of La Quinta standards. Proposed improvements with each project area are discussed below: Area 1 Improvement Plans Area 1 Improvement Plans will be designed to provide a Class II Bikeway (Bike Lane) along Calle Tampico and Park Avenue from Calle Rondo to Avenue 50. The improvement plans will detail the removal of existing conflicting roadway striping & signing and the installation of traffic lines, pavement markings and appropriate signing. The improvement plans will be prepared in dual tier plan format at a scale of 1"=40'. We estimate two plan sheets will be needed to cover the approximately 4,150 feet of roadway in Area 1. Area 2 Improvement Plans Area 2 Improvement Plans will be designed to provide a Class III Bikeway (Bike Route) along the north side and a Class II Bikeway (Bike Lane) along the south side of Avenue 50 between the low water crossing and Park Avenue. The north side improvements will require the removal of the existing 6 foot wide sidewalk and the installation of an 8 foot wide sidewalk/bikeway section. The sidewalk improvement plans will detail the removal and reconstruction of the sidewalk as well as identify any existing above ground utilities (fire hydrants) and landscaping (trees) requiring relocation. We estimate 2 plans sheets, at a scale of 1"=40% will be required for the sidewalk improvements. One additional plan sheet, in dual tier format at a scale of I"=40', will be necessary for the roadway signing and striping improvements associate with both the north and south side bikeway improvements. Task 4 — Specifications and Estimates — TKC will prepare project specific Special Provisions for inclusion into the City's Specification and Bid Package for the project. Additionally, quantity and cost estimates will be prepared for the project. SCHEDULE TKC is prepared to begin work on this project immediately and we estimate that preliminary PS&E can be submitted within three weeks following your notice to proceed. Final PS&E can be completed within two weeks following receipt of City review comments. r4 �� Page Three City of La Quinta March 1, 2001 PROJECT FEE A breakdown, by task and by area, of our proposed fixed fee to complete the bikeway PS&E, as described herein, is presented below. Project Fixed Fee Breakdown Task Area 1 Area 2 Total Project Pre -Design Meeting $ 300 $ -0- $ 300 Field Review/Survey $ 400 $1,500 $1,900 Base Sheet Preparation $ 500 $ 700 $1,200 Sign/Striping Plans $1,000 $ 700 $1,700 Sidewalk Improvement Plans $ -0- $1,500 $1,500 Specifications & Estimates $ 200 $ 300 $ 500 Project Management $ 400 $ 500 $ 900 TOTALS $29800 $59200 $89000 The Keith Companies, Inc. sincerely appreciate this opportunity to provide these engineering design services to the City of La Quinta. Please don't hesitate to contact Mr. Kris Schulze or myself at (760) 323-5344 if you have any questions or require additional information. Respectfully submitted, ev. 4 �h 1 Mark S. Diercks, P.E. Project Engineer U0 T4ht 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: ITEM TITLE: Approval of a Contract with Harris & STUDY SESSION: Associates to Prepare the Plans, Specifications and Estimates (PS&E) for the Washington Street and PUBLIC HEARING: Eisenhower Drive Restoration and Rehabilitation Project RECOMMENDATION: Ratify the City Managers decision in declaring the Washington Street and Eisenhower Drive pavement failure an emergency situation and utilize the most expedient method to select a qualified Professional Consultant to analyze the cause of the failure and design the permanent restoration measures; and Approve a Professional Services Agreement (PSA) in an amount not to exceed $66,000 with the firm Harris & Associates, to prepare the Plans, Specifications, and Engineer's Estimate for the restoration of the failed areas on Washington Street and Eisenhower Drive and the rehabilitation of the finished surface of Washington Street and Eisenhower Drive with a rubberized asphalt overlay. FISCAL IMPLICATIONS: Sufficient funding is available in the Street Maintenance Budget (Fund No. 101-453- 609-000) to support Staff's recommendation. CHARTER CITY IMPLICATIONS: This project is being funded entirely through the General Fund. It is intended that the project be bid without prevailing wage requirements. As such, the City is likely to realize some savings in construction costs. BACKGROUND AND OVERVIEW: During the winter season 2000/2001, the City experienced a number of heavy rain events. During this time, areas of Washington Street between Avenue 48 and Highway 111 experienced road failures. The highest concentration of failures appeared between Avenue 48 and Simon Drive and varied from sinking pavement and alligator cracking to pavement potholes and "pop -outs". Eisenhower Drive has also experienced accelerated failure due to weather, age, and increased traffic. Due to the accelerated failures, the City Manager has declared the pavement T:\P W DEPT\COUNCIL\2001 \01041 7e. wpd restoration an emergency. Pursuant to Municipal Code Section 3.32 D "The City manager may authorize the solicitation, selection, award, and execution of service contracts by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. If the contract is for major services, it shall be submitted for ratification at the next regular City Council meeting." City staff recently concluded negotiations with Harris and Associates for the design, plans, specifications, and engineer's estimate for the Montero Estates Sound Wall. Harris and Associates is a qualified engineering firm with much experience designing and providing construction management services for major road projects. There will also be a time and cost savings due to utilizing the same personnel from Harris and Associates on both projects. The project limits are as follows: Washington Street - from approximately 1700 feet North of Avenue 50 to Simon Drive. Eisenhower Drive - from Washington Street to Coachella Drive. The project includes the analysis of all of the areas of pavement failure within the limits as described above. Plans, specifications, and an Engineer's Estimate will be completed to bid the pavement restoration. In addition, the entire pavement surface will be grinded and replaced with a rubberized asphalt overlay to the limits as described above. Included as Attachment 1 is the Professional Services Agreement. Anticipating Council approval of the contract, the following is the estimated schedule: Approval of Design Contract Project Design Approval of PS&E/Authorization to Receive Bids Bid Period Approval to Award Construction Construction Period Accept Improvements FINDINGS AND ALTERNATIVES April 17, 2001 April - June 2001 June 19, 2001 June/July 2001 August 2001 August 2001 - October 2001 The alternatives available to the City Council include: November 2001 Ratify the City Manager's decision in declaring the Washington Street and T:\PWDEPT\COUNC I L0001 \01041 7e.wpd 002 Eisenhower Drive pavement failure an emergency situation and utilize the most expedient method to select a qualified Professional Consultant to analyze the cause of the failure and design the permanent restoration measures; and Approve a Professional Services Agreement (PSA) in an amount not to exceed $66,000 with the firm Harris & Associates, to prepare the Plans, Specifications, and Engineer's Estimate for the restoration of the failed areas on Washington Street and Eisenhower Drive and the rehabilitation of the finished surface of Washington Street and Eisenhower Drive with a rubberized asphalt overlay; or 2. Do not Ratify the City Manager's decision in declaring the Washington Street and Eisenhower Drive pavement failure an emergency situation and utilize the most expedient method to select a qualified Professional Consultant to analyze the cause of the failure and design the permanent restoration measures; and Do not approve a Professional Services Agreement (PSA) in an amount not to exceed $66,000 with the firm Harris & Associates, to prepare the Plans, Specifications, and Engineer's Estimate for the restoration of the failed areas on Washington Street and Eisenhower Drive and the rehabilitation of the finished surface of Washington Street and Eisenhower Drive with a rubberized asphalt overlay; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Professional Services Agreement T:\PWDEPT\COUNCIL\2001\010417e. Wpd ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and HARRIS & ASSOCIATES ("Consultant"). The parties hereto agree as follows: r gawsumvin"-,ilk 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Washington Street and Eisenhower Drive Pavement Rehabilitation Improvements, Project 2001-02 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 rare of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. Base-con.rev full 0 5 1.7 B-V=ial Requirements. Additional terms and conditions of this Agreement, if any, which are made apart hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.1 LDntract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Sixty Five Thousand Four Hundred Twenty One Dollars ($65,421.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. •:u_► 4 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. J 0 6 sasecon.rov 4.1 BgUMa0nt.'7 iU Qf Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection. therewith: Jeffrey M. Cooper, Vice President Harris & Associates 34 Executive Park, Suite 150 Irvine, CA 92614-4705 It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 (bntract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. L'07' Base-con.rev MIN MMUMT► ►• u► •► t►• :•►• 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Less than $50,000 Personal Iniur-y/Property Damage Coverage $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount of $1,000,000. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be canceled without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses; including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. Cl8 Bawa on.mv 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records.. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Own .r�o of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 00 Base-coarev ' 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. ► •: u ► I I K• 1 a-, -Im 4►10 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Eights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. '' 10 Base-con.mv 7.7 Termination Prior To Exniratinn Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. : • • :►• u' • ►•►� a ►: •► 8.1 Nnn-liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant nant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. a u :► • �:• •►y 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. Bawe on.n;v Oil To City: To Consultant: CITY OF LA QUINTA Harris & Associates Attention: Chris A. Vogt, P.E. Attention: Jeffrey M. Cooper, Vice President 78-495 Calle Tampico 34 Executive Park, Suite 150 P.O. Box 1504 Irvine, CA 92614-4705 La Quinta, California 92253 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation John Pena, Mayor ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Jeffrey M. Cooper Title: Vice President Date Date: Base-con.rev 1J Exhibit A Scope of Services The Harris & Associates scope of services, dated April 5, 2001, is attached and made a part of this agreement. 13 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Sixty Five Thousand Four Hundred Twenty One Dollars ($65,421.00) except as specified in Section 1.6 - Additional Services of the Agreement. The Harris & Associates Rate Schedule is attached and made a part of this agreement. UX- Exhibit C Schedule of Performance The Harris & Associates project Schedule is attached and made a part of this agreement. -? 15 Exhibit D Special Requirements None. Tit!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE:April 17, 2001 O CONSENT CALENDAR: 7 ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 24197, PUBLIC HEARING: Monticello, Century Homes RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 24197, Monticello, Century Homes. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: 01[7M BACKGROUND AND OVERVIEW: Tract 24197 is located west of Jefferson Street, north of Miles Avenue and south Fred Waring Drive (Attachment 1), and consists of 30 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of April 6, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (May 17, 2001), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. TAPWDEPT\C0UNCV2001 \010417c.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the final map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 24197, Monticello, Century Homes; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 24197, Monticello, Century Homes; or 3. Provide staff with alternative direction. Respectfully submitted, 6E C ris A. Vogt Public Works Director/City Engineer Approved for submission by: homas P. Genovese, City Manager Attachments: 1 . Vicinity Map vv 2. Tract Map 3. Subdivision Improvement Agreement 00 T'.\PWDEPT\COUNCIL\2001\010417c. pd RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 24197, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 24197 is conditionally approved provided the subdivider submits all required items on or before May 17, 2001. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. r+ i- s A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on May 17, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 171h day of April, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 00 y7 Li FR60 a 1325.63' [t32l.6C] N e91W* 211 Fa1M I. 4P.. RUSN. I mm P{.A. m PLUG STAMPED Is 3Gle•, PER / IRA", x0. 33a91. Y. B. 1 36T/1-3 O.R,. ACLEPD / As TIE R. X CORNER. 1 I SEG.20. N FOUND 1• RU91. I 1 UG NTH PLAIn' IS ftm m "18 I I F IS 3 PER macr Na 2x91, I I I PER TRACT 2w I m ACCEPTED AS31ME ., I III N ,/,a cGRAER. sec. xD III I N 6 I I 1 U I I N I \ Jll I B� 0 n O RgI Z o M1j IIF VI F f 1 i I U III Ilr Q WI 'II R LZ / I y � I Y I U O I I a n I N n 61 0 \ SI Z n Id l ti o Q 2 IL I F ETI I DE iI I I V I I I� I I I Q LOT TRACT No. 26681 1 FDIIID 1' I.P.. DI. rPLAsnc PLuc TAc¢o -- - II 'RIRiRSWE_CWNry I yJRL{Y(N, PER TRACT NP 26691. YB. 262/1-J. 0.R, B cOR�'SEC. xi CENTER Xlr I 1326.66' [1326.- --2akp_-- �� N aW31'M- E i M/ L E S W A R/ N G r S O F B B A R F N O MSv3D-„ G SHEET 2 OF 3 SHEETS IN THE CITY OF LA WINTA. COUNTY OF RIVERSIDE. STATE OF CALIFORNIA D R / P 6 TRACT MAP NO. Z4197 -41 17- 16 BEING A SUBDIVISION OF A PORTION OF THE EAST HALF OF -_ NORTHEAST QUARTER OF SECTION 20. 2 230.5) _ t 2-] TOWNSHIP 5 SOUTH, RANGE ] EAST, SAN BERNARDINO MERIDIAN I I DUDEK & ASSOCIATES JANUARY 2001 PALM DESERT, CA. I FOUND 2'K2'. PER TRACT I xa 2e0E3-1, M. B. BASIS OF BEARINGS: 251IM-M O.R., ACCEPTED AS SECRW CORIIER FOR McnGNS 16. 17, 90 A: 21. THE BASIS OF BEARINGS FOR THIS MAP 15 TAMEN ALONG THE NORTH LINE OF THE x LOT .I, A FOR. OF THE P'MN R NE 1/4 OF THE 3.918 Ac. • 6 el . NE 1/4 OF SEC. 2 NOT A PART Rlm PLASTIC Anti STAMPED 15 MIS.. PER TRACT N0. 22952 Y. a 195/A-9 MR. R ^ 0 _ REMAINDER j 50,221 AC.& D 0 D � o J [ D I u y FWMO D T.P., IS. PLASTIC PLUG STAMPED 15 wALL I „ I c C TRACT MM 2 MOOING PER IRACI NO. 2t2O8, Y. & 223/22-23 QR. 8 ' us u! <� 'Ll �t109 J 7 /i t9 Ie 20 11 xt I >. •. 4 E6LIAY SIDAE U U y NAr ^ 1T P ^ W 2J O 16 IS N dy 6 <3 LA 1 SEE SHEET 3 „ �D In lu/// 231>sn M 29 ''°' GRAPHIC SCALE 300 O +60 ]00 WO em ( IN PB6T ) 1 E )M012 - 2W n N � _ I- OE TAIL � Q / xor ro scALE � Q � DiixoN' �y� \ 6 I wN' N ' ---- mr le /a � IRAcrxI. 0 " n Z N 5 LINE AND DIRK DATA C RADIUS LENGTH BEARNG LTA TANGENT u ' N ' L2 0� i 7 f T F57 �! f.FRZEY> •� m��cTaac'rxraXRr�� 0�E!d[ �7CiF45�4�� piF.T•.•7IIIIIIEDIIIII i57R9�R'.•T7 i76L7 OEM Li ®FA 7�L7rwrzl.vm �=iiFX•:�7CCFiFZT� mFrr �� �EP.xL7iFF7F47i7ES�Ti Q.F7F�. i ®i1T[.'•7RTSSL7EEL'SF'rfit}�:�, ®��taav�ea� :CRi7"�:Y>•� ��tR:1f•:7 city LIm'tF - CIty of La OOI"t0 1 FWNB I. I.P. RIM MKRSIDE CO B2T SJ' A1B.39' - SURYE.W TAG N MONUMENT HELL. 12b.93 1 BONN 0.B'. PER TRACT Na xBWJ-1. �. 20.5.TA• N 59'J1'J6' E 1W115_ 2O - 2-I Y. B. 23]/T6-0.P 0.R., ACCEPD AS 1326.89' ((1326.BY)) E X CORNER. wcnT 20 2653.T5' ((2ESS.T5')) FOXING 2N2 NUB. NO TAG GAO! I' A V I.R.. W. 1.2. TAGGED 1S Sole', PER TRACT Nw 23691. Y.B. C1tY LITItW - CITY OF Intl10 28T/1-3 DR. NORINEAST WARIER OF SECTION 20. T. 5 S., R. T E.. S. S. B. M., PER TRACT MAP NO. 22982 AS SHOYN BY MAP IN BOOK 195, PACES a THRWON 9. OFROAL RECORDS. AND BEING N. a9W'A5• E. ENGINEER'S NOTES: 6 INDICATES FWND YWUMINT M NOMD NEMON O INDICATES SET 1• IRON PPE. IB• LWM TAGGED 'ROE 2b69•. RUSH. ❑ NNGAMS SET 2- IRON PIPE. IS- UNG. TAGGED RCE 24069-, FLLSN. OR NAIL MD TAG STAMPED •RFE xb99•. IN WALL FOOTING AS APPROPRIATE FOR TRACT BOUNDARY. ( ) INDICATES RECORD DATA PER TRACT YM NO 22982. Y.B. 195/4-9. O.R., UNLESS NOTED OTHERNSE. (( )) 2A20ATESU.RECORD DATA KR 0.R TRACT YAP No. [ ] INDICATES RECORD DATA PER MN T YAP N0. 2W91, M.& 28T/I-3. O.R. [[ ]] INDICATES RECGRD DATA PER MALT YAP NO. 20043-1. Y.B. 257/76-89, O.R. Qj CDMD! PER 11EMW.GEO RECORD YM SEAROIED FOR, NOTNING FWND. NOTHING MT. UNLESS NOTED OTHVWSE. SET 1 MW PIPE FLUSH. TAGGED 'RUE 24069•. AT ALL REM LOT CORNERS. SET LEAD MO TAG RGE 2b69' N TOP OF OURS AT ME PR0.WWTW CP LOT UNE9 FOI FRONT LOT GONERS, Y.B. IHDGATES YM BOGI O.R. NdGTES DTIOAL RECORDS P.U.E. NDGATES PUBLIC UTUTY EASEMENT (ROG.) INDICATES RADAL SEINING INDICATES ACCESS RIGHTS RESTMCTED HEREW. O INDICATS IW IMPERIAL IRRIGATW DISTRICT EASEMENT DEDIGATED HEREW. THIS TRACT CONSISTS OF NWBERED LOTS 1 THRWGN M AM1 LETTERED LOTS 'A" THRWDI Y. AND CWTNNS 13.328 AO E& MORE OR USS VICINITY MAP fiP NOT TO SCALE Ilil IN THE CITY OF LA QUINTA. COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT MAP NO. Z4'187-'1 BEING A SUBDIVISION OF A PORTION OF THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 20, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN DUDEK & ASSOCIATES JANUARY 2001 PALM DESERT, CA. OWNER'S STATEMENT ENGINEER'S STATEMENT WE HEREBY STATE THAT RE ARE ME OWNERS OF ME LAND INCLUDED WITHIN THE SUBDI SION SHORN I..L .L S01IEJ. HEREBY STATE TWAT 1 AM A KOISTERED PROFESSIONAL ENGINEER OF ME HEREON: MAT YE ARE ME ONLY PERSONS WINOW CONSENT IS NECESSARY TO PASS A CLEAR PTLE STATE W CAUFOI NIA AND MAT MIS MAP Cp695TNG OF THREE IS) SHEENS CORRECTLY TO SAID WHO: MAT W: CONSENT M ME MAKING WINO RFCdidNO Of MIS 91BDIN9CN YAP AS REPRESENTS A SNRNY MACE UNDER YY SUPERWRON DURING DECEMENA (Y 2000E MAT SHOWN "THIN ME CMTWCPW BORDER LINE ALL MOMNYENIS SHORN HEREON ACTUALLY EAST AND THEIR POSITIONS ARE CORRECTLY W: HEREBY DEOGIE TO ME Ott OF ILAWINTAITN PUBLIC UK FOR PUBLIC SHORN. ON ALL BE IN ACCORDANCE WM ME TERMS M ME MONUMENT AOEEMENT FOR THE M. THE MONUMENTS WLL BE SUFFICIENT TO ENA9E ME SURVEY TO BE PARK PURPOSES LOT 1'. AS SHORN HEREON. RETRACED. ME SURVEY 15 TRUE AND COMPLETE AS SHORN. WE HEREBY OEOGIE TO ME OTY W LA CONTA FOH PUBL0C UK FOR STREET AND PUBLIC UTILITY PURPOSES. LOT W. w. v. V 'F. AND Y, WCLUSIA. AS SHORN HEREON. AS A CONDTON W DEDICATION OF LOT *A (ALES AVENUE) ME DOWNS O LOTS 1 THROUGH 10. INCLUNW, LOTS'G' W ABUTTING WARS HIGHWAY AND DURNG SUCH TIME WILL NINE NO MOLTS O ACCESS EXCEPT THE GENERAL EASEMENT O DRAW" AS SHORN HEREON. ANY ORANGE O AUGNMENT OR OEM MAT RESULTS N THE VACATION THEREIN SHALL TERMINATE MIS CONDITION O ACCESS IIONTS AS TO THE PART VACATED. W MEANT OFTER FOR O TION TO TIE CITY O LA QUINTA, FOR LANDSCAPE AND PEDESTRIAN PUNP03EA M EASEMENT OWR LOTS 'C' AND W. AS SHORN HEREON, AND EASEMENTS FOR PUBUC UPUTES SHORN AS T.U.E.- HENECN. RE HEREBY RETAIN FOR AND LSCAPE PURPOSES MD MAINTENANCE THEREINMM . LOTS V. D 'X' SgAI HEREON: FOR T SINE USE OF OURSELVES. W=SSOIS ASSIGNEES AND LOT OWNERS WITHIN THIS MACT. WE HERE Y OETER FOR DEDICATION TO ME IMPEINAL IRMGATON DISTRICT, AN EASEMENT OVER ALLSTREETS SHORN ON THM MAP AND AN AODTICNK TEN CIVET IN ADM ON BOTH SIDES Of� AND .NOENT TO L PU. STREETS SHOWN ON MS YM. FM T MAU. HE EXCAVATION, LAYING. CONSTIRUCTION. INSTALLATION, MAINTENANCE, OPERATION, INSPECTION, REPAIR, KPLACEYENT AND REYOVK M EIECMICK WER WRIER CABLES DUCTS SUPPORTS, FIXTURES FACS-IMS AND MPURTENMMS. AM THE RIGHT OF NIMESS AND EGRESS OVER AM CUMIN SAME FOR MAINTENANCE OPERATION AND EYER(I NCY WHICLES. AS SHOWN HEREON. W HEREBY DEDICATE TO CO U.A VALLEY WATER OSMICT, EASELENTS OYER ALL STREETS SHOGUN ON TARS YM, AND THOSE EASEMENTS 910N14 AS -P.U.E.' HEREON. FOR DOMESTIC WATER AND SANITATION PURPOSES ME EASEMENTS W DEDICATED INCLUDE ME RIGHT TO ENTER UPON SAID LANDS TO SURVEY, CONSTRUCT, RECONSTRUCT, LAY. KLAY, MAINTAIN. OPERATE. CONTROL, USE MD ROIOW NPEUNES FDTURES MO APPURTENANCES AND TO REMOVE OBJECTS INTERFERING WM ME CONSTRUCTION. OPERATION AND MAINTENANCE MEREO. AS SHOWN HEREON. MONTCELLO-CCC. U.C. A CALIFORNIA UNITED UABWTY CO.FANY BY: C NMRY CROWELL COMMUNITIES, LP.. A CKfO NIA UNITED PARTNERSHIP, MANAGING MEMBER BY: CENTURY NOTES COMMUNITIES. A CALIFORNIA CORPORATION. GENERAL PMMER BY: JJ11N W. PA K PR NT (SIGNATURE) PRINT NAME NOTARY ACKNOWLEDGEMENT STATE DF CAUFORMA ) COUNTY OF RIVERSIDE ) SS ON ME AA NOTARY u u IN AND FOCIT SAIIo STATE. PERSONALLY APPEARED PERSONALLY KNOWN TO YE OR PROVED TO YE ON ME BASIS O SATISFACTORY ENOENCE) TO BE ME PERWN(5) WHOSE NME(S) IS/ARE SUBSCRIBED TO ME WITHIN INSTRUMENT AND AMNOAEDDED TO ME MAT HE/SNE/TNEY EXECUTED ME SAME IN HIS/HER/THEIR CAPAOTY(IES). AND MAT BY HIS/HER/MEIR 9ONATURE(S) ON ME INSTRUMENT ME PERSON(S) OR THE ENTITY UPON BEHALF O WHICH THE PERSON(S) ACTED. NECUMD ME INSTRUMENT. "MESS MY HMO SIGNATURE: NOTARY PUBLIC IN AND Im SAID STATE PRINTED NANE: MY COMMISSION EXPIRES: MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY SOILS REPORT A PREWINMY SOL REPORT WAS PREPARED BY SLADDON EHONEEWNG ON AUGUST 21. 2000. PR(L4 No, 5H-OIW AS REWIRED BY THE HEALTH AND SMEIY CODE. DATED! .20_ J. A SCREJ R.C.E. 24WO EXP. 12-3I-ZX)i Al AIR% 14 w 41/T/O IYI CITY ENGINEER'S STATEMENT I HEREBY STATE MAT I HAVE EXAMMED ME WITHIN MM O TRACT NO, 24107-1 CONSISTING W 3 SHEEM MAT THE SUBON50M SHOWN HEREON IS SUBSTANTALLY THE SAME AS IT M�AT AU- PRON90NSO STATEON MESEMAPWOMMSION MACTNTAPW MAP TO AND LOCAL ORDINM MMMS MALE BEEN COMPLIED AN. DATED:—. 20 A. MOOT. C I N N R.C.E. NO N250. EXP, 6-30-01 CITY SURVEYOR'S STATEMENT I HEREBY STATE MAT I HAYS EXAMINED ME WARN MAP O TRACT NO. 24197-1 COH9STINC OF 3 SHEETS AND I AN SATISFIED MAT SAID MAP IS TECHNICALLY CORRECT, DATED: . 20— ERIC A NELSON PLS 5563. EXP. 9-30-OI ACTING CITY SURAYOR BENEFICIARY INDYMAC BATH( F.S.B. DBA CONSTRUCTION LENDING CORPORATION O AMERICA: AS BENEFICIARY UNDER DEED OF MUST RECORDED JANUARY 17, 2 l AS INSTRUMENT NO, 179M. CF OFFICIAL RECORDS BY: B (SIGNATURE) (MINT NAPE) Br: BY: (SIGNATURE) (PRINT NAME) NOTARY ACKNOWLEDGEMENT STATE O CALIFORNIA ) CWNtt OF MWNSIDE ) SS ON NICK MEFJD, A N A Y LI IN AND TOR SSTATE. PERSONALLY APPEARED PERSONALLY KNOWN TO ME OR PR WD TO ME ON ME BASIS O SATISFACTORY EW NCE) TO BE ME PERSON(S) WHOSE NAYE(5) IS/ME SUBSCRIBED TO THE WMIN NSMUMENT AND AGNOAEOGED TO ME MAT NE/91E/THEY EXEWIEO ME SAME IN HIS/HER/THEIR CMAOMIES). AND MAT BY HIS/HER/MEIR SIGNATURE(S) ON ME INSTRUMENT ME PERSON(S) O1 ME ENTITY UPON KHAIf O RHICN ME PERSM(S) ACTED. EWWTED ME INSTRUMENT. WITNESS YY HAND SGNATURE: PUBLICNOTARY IN AND FOR SAID STATE MINTED NAME: MY CONMSS,ON EXPRES MY ARNCIPK PLACE O BUSINESS 15 1N COUNTY. SHEETS RECORDER'S STATEMENT F1lED THIS —DAY CIF_ 20_. AT Y. IN SOPM W MAPS. AT PAGES AT ME REQUEST OF THE CITY CLERK Of iXE Ott OI, lA DUINTA CARY L, ORSO. COUNTY RECORDER Br: DEPUTY SUBOIM90N GUARANTEE: FIRST AMERICAN TILE INSURANCE COMPANY CERTIFICATE OF ACCEPTANCE I NEWSY CERTIFY MAT UNDER MMORITY GRANTED TO LE BY RESOLUTION W. 76-248. DATED SEPTEMBER 12. 1976. I ACCEPT ON WNW OF ME COACNEW VALLEY WATER DISTRICT ME CEdGTON W EASEMENTS FOR DOMESTIC WATER TURD SANITATION PURPOSES AS OTERED HEREON. DATED:—. 20_ BY: N N SEMETAITY CGCNELLA VALLEY WATER DISTRICT TAX COLLECTOR'S CERTIFICATE I NEKBY ORTIFY MAT ACCCAKNNO M ME RECORDS O THIS OFFICE. AS O THIS DATE. MERE ME NO UENS AGAINST ME PROPERTY SHOWN ON ME ATHN AM FOR UHVNO STATE, COUNTY, MUNICIPAL OR LOCK TMES OR SPECIAL. ASSESSMENTS COLLECTED AS TAKES. EXCEPT TAKES OR 9'EOK ASSESSMENTS COLLECTED AS TMES NOW ALIEN BUT NOT YET PAYABLE. SENIOR ARE ESTIMATED TO BE S PAUL McDONNELL DATED: 20— COUNTY TM COLLECTOR BY TAX BOND CERTIFICATE I HEREBY CERTIFY MAT A BOND IN ME Sum OF III HAS BEEN EXECUTED AND PUP, WITH BOAR TH ME D OfSUPERMS✓YFSTTMi COMITY O RPNSWE, STATE O CNJFORNIA CONCITONEO UPON ME PAYMENT O ALL TAXES, STATE, COUNTY, WNKIPK OR LOCK. AND A L SPECK ASSESSMENTS COLLECTED AS TAXES WHIW AT THE DUE OF MIND OF THIS WM ME COUNTY RECORDER ME A UEN AGAINST SAID PROPERTY. BUT NOT YET PAYABLE. AND SAID BONO HAS BEEN DULY MPMCWO BY SAID BOARD CI` GUPERMSGRS. DATED 20_ DATED: . 20_ Az D GERZ A. M�K 11Er PAUL McDONNELL CLEW OF ME BOARD O SUPERNSd6 COUNTY TM COLECTOR el Bn CITY CLERK'S STATEMENT I, JAPE S GREEN. OW CLERN O ME Ott O LA WINTA 00 HEREBY STATE MAT MS MAP WAS PRESENTED TO ME COMM W SAID Dtt O LA WINTA AT ITS REGUWR MEETING NOD ON THE 19 DAY OF DECENBER. 2000. THEREUPW SAID CITY COUNCIL DID BY AN ORDER DULY PASSED. APPROVE SAID MAP AND HEREBY DOES ACCEPT ME DEDICATION O LOT W. 'IT. 'V. V. V. 'C AND 1'. TO ME POBLIC SAJECT TO IMPROVEMENTS. AS SHOWN HEREON, AND ALSO NEWSY ACCEPTS ME OFFERS M EASEMENTS FOR PUBUC UPLIMS AM ME RIGHT O IMPRESS AND EGRESS OF SERNCE WINO EMERGENCY WNCIES OVER THOSE EASEMENTS SXOYN AS 'P.U.E: HEREON. AND ME ACCESS RIOITS AS SHOWN HEREON; AND ALSO ACCEPT AN EASEMENT OVER LOTS 'CAND W FOR PEKSMIM AND IANDSCME PURPOSES. DATED:_. 20— By. .AHE S. MEEK CLERK AND EX-OflOO CLERK a ME CITY COUNCIL, CITY OF u DuxTA CERTIFICATE OF ACCEPTANCE I, HEREBY, CERTIFY MAT UNDER ME AUTHORITY GRANTED TO ME BY ME BOARD M DIRECTORS O ME IMPERIAL IRRIGATION DISTRICT, PER RESOLUTION No, 15-W. DATED MARCH 22. IM. MAT I ACCEPT ON BEHALF O SAID DISTRICT, ITS SUCCESS XtS OR ASSIGNS ME DEDICATION OF EASEMENTS FOR ELECTRICAL POWER FACILITIES AS OfEREO. HEREON. DATED: • 20— SUPERWITENDENt GENERAL COACNEW VALLEY POWER dNSION SIGNATURE OMISSIONS "WANT TO ME MOMSONS O SECTION 564M (o) (3) (A) OWME SUBOMSION MAP ACT, THE FCLLOWWC 9GNATUWS HAYS BEEN WITTED: NONE SHEET 3 OF 3 SHEETS O IN THE CITY OF LA OUINTA. COUNTY OF RIVERSIDE. STATE OF CALIFORNIA Zo n 0. = REMAINDER TRACT MAP NOm z4'197ml py1 i' FOR. OF E 1/2 OF THE NE IM OF SEC. 20, T. 5 S., R. 7 E. THE EAST HALF OF N N Qy It BEING A SUBDIVISION OF A PORTION OF NORTHEAST OUARTER OF SECTION 20. Ccx J a9Y TOWNSHIP 5 SOUTH. RANGE 7 EAST. SAN BERNARDINO MERIDIAN - N BP39••0' E W.2]' "0.". aJ.as• ]5.9r az.ar N >Td0'••_ soma w DUDEK & ASSOCIATES JANUARY 2001 PALM DESERT. CA. n 113 1'4"• r 19 8.yy 20 21 `' } GRAPHIC SCALE DM7 AC. •�� 0.199 AC. C 0. ISO AC. S? 0.239 AC. � rvry 'J•k `O t, C] 8y a0 0 A 90 I% l% 29 ,0.229 AC.50 It. 1y P.1yE ` C11 SJ.19' 39.66• C10 °(yCI RD / Ca Yi P� IOCOI y N89'39'•0'E 113.6Y _ A• • N J Nt•r (a ° SHADWELL C.r \ r P Nd NyB� VEI 9 NOTE: �Jjy w N a9'39'40' E 112.eTLOT ¢�_ RC ] �j. x .b. A9' . Q. 9"f •F SEE SHEET 2 FOR ENGINEER'S NOTES LOT 'E' ] \�R 'L:0 `fit �{� STP G�Cf 0.09, AC. AND BASIS OF BEARINGS. 0) - q e aJ91 Ac �" •, czo �•,` 3 i ti'.6. L� O.ty �'9df i \0 28 Syc/: cla \•r+lc .�� J' t e 8/ ':�\� yJ- N 1 % \ 1a H tileea� c33 t5 �• y" ems' �Qn i " 8 0.3oe AC. a• "a 34• �.`.IF c3• ay Ry i%�j�j� as n A -Y� [' a hi •$,/ n , DIM AC zle°e, (rn.) NYg' "O4N.' /Q9 y • YO .>" y �� •'p. s, 15 - ? 3! ewe 1 V rD• pp 1, 226 AC. 0.J09 AC. ' ? y. Q O x R A Vie. 9 W/ QO.M• AL. R°P C L Al 24 0.346 AC. 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FY�T�Q7Q�7 ©F^•.dR•� f.'.1Qi�EKSYLiQ7FRTi rosx*)rs• fiF�EiESR'7E'7iY7 mlT.+dl'•7 �RLi�5�i761i os�r•.•v ��e.�3a�nFz>• ®tRi'•>• �dfT�7ET�FF4Fii iFif!7 ®QfF'•��'JFl7LT�fY).'-lilSlR� ®Qlf•SiiRi� f•!LL417�FT� �t�'•iQ�:1FFf•iiFiFic.�® ®�r•Trsa�r.T�ss�c�rasxra� max)r• •�®r• xs�iisxsr•, moTa��:xrarE'':Tx�Encra ®�x-�rtacrrQm��>• m�*)r• •s•��s�liror•� msnr. •v�xr��•s*zt�sa�a ®FSF1R:•761Q� .fF7�ii fdFF� ®FLT1F'7lF1C7�T^i•_ ?7iiaFTi mr•x• • v�xx%'•r�s�sz>isnci� mR^•.•�7ET[•.'7R: LF37iL7fli m�•TrTi�����.� mF-•x;t•rEne��•-era sxx'ra msfz\r•,•�craQ.���T� m sa�r• :1. «tea ram�� �rr.>• msrmr•>•�rxa�•s��Ex� ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Tract 24197-1 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 20 by and between Monticello, LLC, a California Limited Liability Company hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 24197-1 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. T.\PWDEPT\STAFF\Martinez\Tracts\agreements\24197-1.wpd Page 1 of 6 i4 `� 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T.\PW DEPT\STAFF\Mart inez\Tracts\agreements\24197-t.wpd Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T.\PWDEPT\STAFF\Martinez\Tracts\agreements\24197-1.wpd „ Page 3 of 6 9 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T.\PWDEPT\STAFF\Martinez\Tracts\agreements\24197-i.wpd u� Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. T.\PWDEPT\STAFF\Martinez\Tracts\agreements\24197-i.wpd Page 5 of 6 i IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Monticello LLC, A California Limited Liability Co. By Century Crowell Communities, LP, A California Limited Partnership, Managing Member, By: Century Homes Communities a California Corporation, its General Partner (909)381-6007 Date Date T. \PW DEPT\STAFF\Martinez\Tracts\agreements\24197-1 wpd Page 6 of 6 P Exhibit A SECURITY - TRACT 24197-1 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design profession aI(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Streets & Storm Drainage 370,490 370,490 Grading 246,250 246,250 Domestic Water 149,000 149,000 Sanitary Sewer 162,180 162,180 Dry Utilities 294,760 294,760 Perimeter and Basin Landscaping 740,000 740,000 Monumentation 10,000 0 Construction Subtotal: $1,972,680 $1,962,680 Engineering & Plans (20% of Construction) 394,536 No -Plans Contingency (25% of Project) 591,804 Total: $2,959,020 T4ht 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: AD ITEM TITLE: Approval of a Request for Proposals to STUDY SESSION: Provide Design Services for a Sidewalk on the North Side of Highway 1 1 1 from Point Happy to the Cliff PUBLIC HEARING: House Restaurant RECOMMENDATION: Authorize staff to distribute a Request for Proposals (RFP) for professional design services for a sidewalk on the north side of Highway 1 1 1, between Point Happy and the Cliff House Restaurant. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The original Conditions of Approval for the Cliff House Restaurant, Plot Plan No. 89- 417, Amendment #1, dated May 8, 1990 required: 16. Applicant shall improve or bond for his share of street improvements along street frontage of site as required by pending Highway 111 Specific Plan. These improvements may include, but are not limited to: a. Landscaped median island. b. Curb, gutter, and sidewalk. The curb, gutter and sidewalk were neither installed nor bonded during the original development, as required. During the October 3, 2000 City Council Meeting, Richard Boudreau, the owner of the Cliff House Restaurant, addressed the City Council regarding installing a sidewalk on the north side of Highway 1 1 1, across from the Von's Shopping Center, between TAP W DEPT\CO UNC IL\2001 \01 0417b.wpd the Point Happy Development and the Cliff House Restaurant. The City Council directed staff to investigate the issue with Mr. Boudreau. During the November 7, 2000 City Council meeting, the City Council reviewed a Public Works/Engineering Department report regarding the above referenced subject. The City Council directed staff to meet with representatives of the Cliff House Restaurant and the Point Happy Development to discuss the concept. On January 5, 2001, a meeting was conducted with the affected parties to discuss the sidewalk. At this meeting, Mr. Boudreau expressed his strong desire for this sidewalk and Mr. Richard Wilkerson, Managing Member of Madison Development, expressed his opinion that pedestrian access should be via the intended bike path on the north side of the rock, adjacent to the Whitewater Stormwater Channel. During the February 6, 2001 City Council meeting, the City Council reviewed a Public Works/Engineering Department report regarding the above referenced subject. As summarized in this report, Caltrans gave tentative consent of support for this sidewalk. Mr. Richard Wilkerson, Managing Member of Madison Development, expressed his concern over the safety of pedestrians on the sidewalk and indicated that the Point Happy Development would seek indemnification from the City and State for all lawsuits that may arise due to any accidents caused by the sidewalk. On February 7, 2001, staff received a Site Development Application 2001-692 from the Cliff House Restaurant for the addition of 32 tandem parking spaces to the existing parking lot. Draft conditions imposed by Public Works required the applicant to "enter into an improvement agreement and bond for 50% of the cost of a sidewalk, curb and gutter between the Point Happy development and the Cliff House entry drive." During the April 3, 2001 Public Hearing for the Site Development Application 2001- 692, Richard Boudreau of the Cliff House Restaurant appealed Condition #10 B., which stated: Condition #10. B. Highway 111 (Major Arterial) - applicant shall enter an improvement agreement and bond for 50% of the cost of a sidewalk, curb and gutter between the Point Happy development and the Cliff House entry drive. Applicant shall be responsible for paying 50% of the cost of the sidewalk. The City Council amended the condition to read as follows: Condition #10. B. Applicant shall improve, or bond for his share of street improvements along Highway 111 street frontage of the site. These improvements T:\PWDEPT\COUNCIL\2001 \01 0417b.wpd may include but are not limited to: 1. Landscaped median island; 2. Curb, gutter and sidewalks. C. The applicant shall be required to pay 30% of the cost of the improvements located between the Point Happy development and the Cliff House entry drive. In addition, the applicant shall post a bond for $33,000. If in five years from the date of this approval, the City determines that the sidewalk is not to be constructed, the applicant is released from this requirement. In order to determine the scope of the proposed sidewalk project, a design, plans, specifications, and cost estimate that is approved by Caltrans is required. When the most qualified consultant is selected for the project and an actual design cost is known, City staff will present the information, along with a recommended appropriation and funding source to the City Council for consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Authorize staff to distribute a Request for Proposals (RFP) for professional design services for a sidewalk on the north side of Highway 1 1 1, between Point Happy and the Cliff House Restaurant; or 2. Do not authorize staff to distribute a Request for Proposals (RFP) for professional design services for a sidewalk on the north side of Highway 111, between Point Happy and the Cliff House Restaurant; or 3. Provide staff with alternative direction. Respectfully submitted, ib Chris A. Vog Public Works Director/City Engineer Approved for submission by: ZV Thomas P. Genovese, City Manager Attachments: 1 . Public Works/Engineering Staff Report dated 2-6-01 2. Public Works/Engineering Staff Report dated 11-7-00 T:\P W DEPT\COUNCIL\2001 \O1O417b.wpd ATTACHMENT 1 DEPARTMENT REPORT: ;—A Twyl 4 4a Qub& TO: Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: February 6, 2001 SUBJECT: Public Works/Engineering Department Report Cliffhouse Sidewalk Request During the October 3, 2000 City Council Meeting, Richard Boudreau, the owner of the Cliffhouse Restaurant, addressed the City Council regarding installing a sidewalk on the north side of Highway 1 1 1, across from the Vons Shopping Center, between the Point Happy Development and the Cliffhouse Restaurant. .The City Council requested staff to investigate this issue with Mr. Boudreau. During the November 7, 2000 City Council Meeting, the City Council reviewed a Public 10 Works/Engineering Department Report regarding the above referenced subject. Included as Attachment 1 is a copy of the November 7, 2000 Public Works/Engineering Department Report - Cliffhouse Sidewalk Request. The City Council directed staff to meet with representatives of the Cliffhouse Restaurant and the Point Happy Development to discuss the concept. On January 5, 2001, a meeting was conducted in regard to the above referenced subject with the following in attendance: Richard Boudreau, Cliffhouse Restaurant Richard Wilkerson, Managing Member of Madison Development Jerry Herman, Community Development Director Christi di lorio, Planning Manager Chris A. Vogt, Public Works Director/City Engineer Steve Speer, Senior Engineer During this meeting, the concept of a sidewalk adjacent to Highway 1 1 1 on the north side between the Point Happy Development and the Cliffhouse Restaurant was discussed. Richard Boudreau stated that whether a sidewalk was present or not, pedestrians would walk along this area to access the Cliffhouse Restaurant and he felt that it was a safety issue. ;;,oq Mr. Boudreau asked what steps were required in order to install the requested sidewalk on the north side of Highway 1 1 1, and what the approximate cost would be. Staff informed Mr. Boudreau that the actual design must be approved by Caltrans, since Highway 1 1 1 and the right-of-way adjacent to Highway 1 1 1 including a portion of the rock is within Caltran's jurisdiction. Therefore, it is unknown what the conditions would be or the cost. Caltrans may require a guard rail with a 6' sidewalk and a barrier to protect the pedestrians and street from rock slides. Caltrans may also require that the rocks be cut back and stabilized; however, this is all speculation. City staff has discussed this project with Caltrans. One representative of Caltrans stated that her office would not oppose the project if the City were in favor of it; however, with the number of layers of Caltrans responsibilities and offices, this may or may not be the final Caltrans position. Therefore, the first step required would be the application to Caltrans for a sidewalk. Mr. Boudreau asked if the City would complete the project or if it was the developer's responsibility. .Staff informed Mr. Boudreau that a sidewalk in this area is not within the City's CIP and has not been budgeted. Mr. Boudreau stated that he would talk to a number of the City Council Members in order to determine if there was support. At the beginning of the meeting, Mr. Wilkerson did not state objections to the sidewalk; however, he stated concern with public safety and did not want a sidewalk to encourage the public to walk along Highway 1 1 1 . Mr. Wilkerson stated that he felt • the pedestrian/bike path around the north side of the rock, as required by condition, would connect the properties more safely. The Cliffhouse Restaurant was conditioned upon approval to pay for a share of the "Riverside County Bike Path" around the north side of the existing rock between the Cliffhouse Restaurant and the Point Happy Development. Point Happy Development was also conditioned to pay a portion for the construction of the bike path. When the conditions were established for the Cliffhouse Restaurant and the Point Happy Development, they were specific that the access around the north side of the rock was for a bike path. At the end of the meeting, Mr. Wilkerson and Mr. Boudreau were both asked if they supported the sidewalk. Mr. Boudreau stated that he feels a sidewalk placed on the north side of Highway 1 1 1, south of the existing rock, would make the area safer. Mr. Boudreau believes that pedestrians will walk along the north side of Highway 111 regardless of the presence of a sidewalk. Mr. Wilkerson stated that he was not in support of a sidewalk at the location suggested by Mr. Boudreau and, if the sidewalk were to be put in place against the Point Happy Development objection, then the Point Happy Development would seek indemnification from the City and State for all lawsuits that may arise due to any accidents caused by the sidewalk. • (, 5 DEPARTMENT REPORT: a --A- a TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer C%�W� DATE: November 7, 2000 RE: Public Works/Engineering Department Report - Cliffhouse Sidewalk Request During the October 3, 2000 City Council Meeting, Mr. Richard Boudreau of the Cliffhouse Restaurant, requested the installation of a sidewalk along the north side of Highway 1 1 1 from the western end of the Point Happy project to the entrance to the Cliffhouse Restaurant. City Council requested staff to investigate this issue with Mr. Boudreau. The following are the results of that investigation: On April 25, 2000, the Planning Commission conducted a Public Hearing for establishing conditions on the Specific Plan for the Point Happy project. During that Public Hearing, the Planning Commission briefly discussed a sidewalk connecting the Point Happy project with the Cliffhouse Restaurant. The Planning Commission did not condition the developer of the Point Happy project to construct the sidewalk since it was offsite and members of the Planning Commission were not convinced that a sidewalk connecting the two sites would provide a safe condition. The applicant indicated a preference for the area to be fenced off. Included as Attachment 1 is a copy of the minutes from the April 25, 2000 Planning Commission Meeting. The sidewalk issue was addressed under Notes 15, 23, 27, 28, and 33. On June 20, 2000, the City received a letter dated June 16, 2000 from Mr. Richard Boudreau in regard to the above referenced subject. Included as Attachment 2 is a copy of Mr. Boudreau's June 16, 2000 letter to the City. During the week of July 17, 2000, City staff had a brief conversation with Mr. Boudreau regarding his concern. According to Mr. Boudreau, he requested -that Caltrans place a sidewalk along the Highway 1 1 1 corridor connecting the new Point Happy development and the Cliffhouse Restaurant property. Mr. Boudreau stated that Caltrans representatives informed him that the sidewalk was not a Caltrans responsibility. f-, U6 T:\P W DEPT\COU NCIL\2000\001107 a. wptl On July 21, 2000, City staff contacted Ms. Diana Barich of Caltrans District 8. M! Barich is the Division Chief, in charge of operations and permits for Caltrans. M Barich stated that Caltrans is not in the position to install sidewalks along Highwe 111 . Ms. Barich further stated that if the property owners or developer wish to plac sidewalks, they would have to have plans approved by Caltrans and obtain a perm from Caltrans for the installation. After the October 3, 2000 City Council Meeting, staff contacted Mr. Boudreau and again discussed Caltrans requirements for the sidewalk. Mr. Boudreau informed City staff that a Caltrans representative informed him that the project is not a Caltrans responsibility and would be a City project. On October 11, 2000, City staff contacted representatives of Caltrans District 8. During the conversation, City staff discussed the issue of the sidewalk between the Cliffhouse and the Point Happy Project with a representative of Caltrans Planning Division and another representative of Caltrans Highways and Operations Division. The Caltrans representative from the Highways and Operations Division informed staff that Caltrans had a meeting with representatives of the Point Happy project during the project's approval process. During that meeting, Caltrans discussed the sidewalk between the Cliffhouse Restaurant and the Point Happy development. During this discussion Caltrans stated that they informed the developer that if the City wished to have a sidewalk between the two developments, Caltrans would support it; however, Caltrans would not build it and a Caltrans permit would be required from the developer. Prior to obtaining a Caltrans permit, the developer must have a registered engineer complete the design for the sidew, alk which would ensure the safety of the pedestrians. This design may also include changes to the crossing of Highway 111 at the Plaza La Quinta traffic signal. Caltrans representatives then informed City staff that the representatives of the Point Happy project informed him it was not in the Point Happy development's interest to build a sidewalk, since the Cliffhouse patrons would utilize the Point Happy parking lot for Cliffhouse parking. Included as Attachment 3 is a copy of Parcel Map 22596. This Parcel Map shows the State right-of-way along Highway 111 and Parcels 1, 2, and 3. Parcel 3 is the area of the Cliffhouse Restaurant, Parcel 2 is the non -buildable parcel which is the large rock hill separating the Cliffhouse from the Point Happy project, and Parcel 1 is the portion of the Point Happy project. As can be seen on Attachment 3, the State right-of-way parallels the centerline of State Highway 111 to the north of State Highway 111; however, in the area of a large rock (Parcel 2), the right-of-way jogs at an angle to the north for a distance of approximately 86' perpendicular to the north right-of-way line of Highway 111. It is assumed that this additional right-of-way provides Caltrans with the control over that portion of the non -buildable parcel in order to ensure the stability of the rock face and protect the motorists along State Highway 111. 0) Caltrans staff has indicated that Caltrans would consider plans if Mr. Boudreau of the Cliffhouse Restaurant wished to install a sidewalk on the north side of Highway 1 1 1 between the Point Happy project and the Cliffhouse Restaurant. Caltrans will require plans that are prepared by a registered engineer, a design that ensures pedestrian safety, and City support. Caltrans would continue to have the liability. Caltrans approval of the plans and a Caltrans permit are required. On October 12, 2000, City staff informed Mr. Boudreau of the discussions with Caltrans. City staff and Mr. Boudreau also discussed conditions placed upon the Cliffhouse Restaurant Development that were established on May 15, 1990. City staff informed Mr. Boudreau of the following conditions: No. 16. Applicant shall improve or bond for his share of street improvements along street frontage of site as required by pending Highway 111 Specific Plan. These improvements may include but are not limited to: a. Landscaped median island b. Curb, gutter, and sidewalks No. 17. Applicant shall participate in the installation of his share of the Riverside County Bike Path along Whitewater Storm Channel as required by the City of La Quinta if deemed necessary. Mr. Boudreau stated he was not aware of these conditions and requested a copy. Staff forwarded a set of the conditions to Mr. Boudreau for his information. Attachment 4 is a copy of the Cliffhouse Restaurant Development Conditions established on May 15, 1990. AZ ;Z7 Chris A. Vogt Public Works Director/City Engineer Attachments: 1 . April 25, 2000 Planning Commission Minutes 2. Mr. Boudreau's June 16, 2000 letter 3. Parcel Map 22596 4. Cliffhouse Restaurant Development Conditions �......inee.�nn�..�n... �/VN.M..nl• u.nA T4ht 4 4a Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: February 6, 2001 Consideration of Appointment of Council Members to Meet with the Cabazon Band of Mission Indians to Discuss Issues of Joint Interest RECOMMENDATION: As deemed appropriate by City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the March 6, 2001 City Council meeting, a letter from the Cabazon Band of Mission Indians (Attachment 1) was included as Written Correspondence to the City Council. In the letter, the Cabazon Band of Mission Indians made a request to meet with City of La Quinta officials to discuss subjects that would be of joint interest. The City Council directed staff to contact the Tribe to determine what type of meeting they are proposing. Staff has been in contact with Gregorio Cervantes, Director of the Department of Public Affairs for the Tribe. Mr. Cervantes indicated that the Tribe's Business Committee is meeting with cities throughout the Coachella Valley to share the Tribe's current and future economic development plans. The Tribe would like to meet with members of the City Council, the City Manager, and perhaps the City's Community Development and Economic Development staff members. The meeting would be held at the Cabazon Reservation and would begin about 1 1 :00 a.m. with a tour. A luncheon would be held at noon, followed by a 15- minute Power Point presentation by the Tribe regarding their economic development plan and its impact on the Coachella Valley. The Tribe would also like the City to conduct a brief presentation on its future development plans. The Tribe's goal is to build a cooperative relationship with Valley cities. If the City Council wishes to appoint a committee to attend this meeting, staff will work with the Cabazons to select a suitable date. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint members of the City Council to attend a joint meeting with the Cabazon Band of Mission Indians; or 2. Do not appoint members of the City Council to attend a joint meeting with the Cabazon Band of Mission Indians; or 3. Provide staff with alternative direction. Respectfully submitted, VThomas P. Genovese, City Manager Attachments: 1 . Letter from the Cabazon Band of Mission Indians 2. Minutes from City Council Meeting of March 6, 2001 1 ) q aG' Mbqay*� WRITTEN CORRES CJAVt1 Gun 0,61M February 26, 2001 Honorable John Pena City of La Quinta i ir' ViJ �..ia., l uil li;lW La Quinta, CA 92253 Attention: Tom Genovese, City Manager: Dear Mayor Pena: Fax: (760) 777-7101 Attachment 1 The Cabazon Band of Mission Indians is proud to have developed a fine spirit of cooperation with local governments. To further those relationships, we are inviting our neighboring cities to meet with us, discuss subjects of joint interest, and foster further collaboration. The Cabazon Business Committee recently sat with City of Indio officials in a dialogue to discuss future economic development plans, growth issues and the Cabazon Resource Recovery Park. We would be honored if City of La Quinta officials would accept a similar invitation. We believe you will find such a meeting mutually beneficial. Please contact me at your earliest convenience to schedule a meeting time and luncheon with our Business Committee. The Cabazon Band of Mission Indians looks forward to a continuing friendship and cooperative relationship with the City of La Quinta. Sincerelv, J irtm 0Cervantes, Director 9"1 ent of Public Affairs GC/sp g.> A kt 84-245 INDIO SPRINGS PARKWAY • INDIO, CALIFORNIA 92203-3499 • (760) 342-2593 FAX (760) 347-7880 Attachment 2 City Council Minutes 3 March 6, 2001 WRITTEN CORRESPONDENCE 1. TTER FROM THE LA QUINTA ARTS FOUNDATION REQUESTING TO TILIZE CT\Y PARKING AND FUNDING FOR SHUTTLE SERVICE. Susan rancis' P. 0. Box 777, Executive Director of La Quinta ,4rts Foundation, spoke garding the street improvement project in the riillage not being complete and its effect upon the upcoming Arts Festival,,/She stated the Arts Foundation esires to provide safe, paved, and lighte,'parking areas for the event and are equesting to use the City parking lotsat City Hall and the Senior Center for parkihq during the Arts Festival. She als asked the City's assistance with shuttle costs / In response to Mayor ena, City Manager ,novese confirmed the two parking lots are public parking eas but noted/ need to coordinate parking at the Senior Center on Thursday\and Friday;,to ensure sufficient parking is provided for the seniors. \ f Ms. Francis stated they will w with City staff in coordinating the parking. She stated the amount need for uttle costs will depend on the number of shuttles used and she not the Arts, \Festival will take place before the next Council meeting. MOTION - It was mo ed by Council Members niff/Adolph to add the La Quinta Art Foundation's rEenuest for funding as an urgen item under Business Session Item No. 3. Mo ion carried unanimously. MINUT`,,ORDER NO. 2001-26. 2. LETTERS EQUESTING SUPPORT OF GRANT PROGRAMS FROM TORRES- MARTI EZ TRIBAL COUNCIL. p ncil concurred to direct staff to prepare two letters in support of the grant p, ograms for the Torres -Martinez Tribal Council. 3. LETTER REQUESTING JOINT MEETING WITH CABAZON BAND OF MISSI INDIANS. A brief discussion ensued as to whether or not the Cabazon Band of Mission Indians were proposing a joint meeting or a subcommittee meeting of the City Council. Council concurred to direct staff to contact the tribe to determine the type of meeting proposed. h T4ht 4 4 Q" AGENDA CATEGORY: .y BUSINESS SESSION: � COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Distribution of an RFP for PUBLIC HEARING: Architectural Design Plans for the Library and Appoint a Consultant Selection Committee RECOMMENDATION: Approve the distribution of a Request For Proposal (RFP) for Architectural Design Plans for the Library and appoint a consultant selection committee. FISCAL IMPLICATIONS: The City of La Quinta has allocated $470,000 in the 2000-01 Capital Improvement Program (CIP) for the design of a 20,000 square foot library facility to be located on the Civic Center Campus. Funding for construction of the first phase of the library is identified in the 2003-04 CIP. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A location for a City owned library building has been identified as part of the Civic Center Campus. This location is the northwest corner of the Campus, fronting Calle Tampico, north of the La Quinta Senior Center, as identified in Attachment 1 . In the CIP for Fiscal Year 2000-01, the City Council approved $470,000 for the design of a library building to be located on the Civic Center Campus. Attachment 2 is a Request for Proposals for the design of the Library building. As identified in the RFP, the Library building is to be a 20,000 sq. ft. facility, to be built in two phases. It is anticipated that Phase 1 will provide 10,000 sq. ft. of space. The construction of Phase 1 of the Library is scheduled as part of the Fiscal Year 2003-04 CIP. The tentative time frame for the library design is as follows: Issue Request for Proposals Pre -Proposal Meeting Proposal Due Date Oral presentation/interviews Recommendation to City Council Start Project Anticipated Design Completion Date April 20, 2001 May 11, 2001 June 1, 2001 Week of June 11, 2001 July 17, 2001 August 20, 2001 March 2002 The Consultant Selection Process outlined within City Resolution 96-80 shall be followed. With this report, the City Council is hereby notified of the potential need to contract for professional services in excess of $10,000. Staff suggests the City Council appoint a Consultant Selection Committee consisting of the following members: Tom Hartung Building and Safety Director Jerry Herman Community Development Director Dodie Horvitz Community Services Director Chris Vogt Public Works Director The City Council may appoint one or two members to participate in or observe the consultant selection procedure. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 2. 3. Respe Approve the distribution of a Request For Proposal (RFP) for Architectural Design Plans for the Library and appoint a consultant selection committee; or Do not approve the distribution of a Request For Proposal (RFP) for Architectural Design Plans for the Library and do not appoint a consultant selection committee; or Provide staff with alternative direction. ly s1mitted, ie Horvitz, Community Services Director Approved for submission by: Phomas P. Genovese, City Manager G fJ 0� S:\Community Services\CCReports\CC.105.Library RFP.wpd Attachments: 1 . Civic Center Campus Master Plan 2. Library Design Request for Proposals tr�tj S:\Community Services\CCReports\CC.105.Library RFP.wpd �r r aa- u +r•.. Ly � ��� �! -�a >,l��'bl. , • try` .. 016 ors mp t.•-- w or OW � � w � ►w �y�(�pp�j4l�j 1-0f�'y ?jd � a�� r *,` r, "'b 1'� d �y� tr�� ��•� ti � ��F 4�� ° r . Y � Y i`.h 5 v v' a •. �` F •�1 "� �� r� .t i r'�.o- `r ���>,� � till � .:c , 1�i, i4JW Ali Ll ►.l. xA AL ATTACHMENT 2 REQUEST FOR PROPOSALS PROFESSIONAL DESIGN SERVICES CITY OF LA QUINTA'S LIBRARY DESIGN ISSUED BY: City of La Quinta Community Services Department P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 (760) 777-7032 TABLE OF CONTENTS I. Project Overview .................................................... 3 II. Scope of Services ................................................... 3 III. Product............................................................ 4 IV. Format............................................................ 4 V. Proposal Content .................................................... 5 VI. Role of the Consultant ................................................ 5 VII. Available Budget/Contract............................................ 6 VIII. Evaluation of Proposals/Selection Process ................................ 6 IX. Submittal Requirements For Proposals ................................... 6 X. Contracts.......................................................... 7 XI. List of Available Documents ........................................... 7 ev, I It 2 CITY OF LA QUINTA REQUEST FOR PROPOSALS PROFESSIONAL DESIGN SERVICES LIBRARY DESIGN The City of La Quinta is requesting proposals from qualified firms and/or individuals to plan and design a 20,000 square foot library building. The development of the library will be extensive and therefore not fully developed in a single phase. The project is to result in alternatives and recommendations for (1) phasing of amenities and improvements, (2) design themes and standards and (3) implementation procedures. The selected consultant/project team members will require knowledge and expertise in growth oriented communities, knowledge of library function and usage, citizen participation, as well as an excellent working relationship with clients. It is anticipated that the consultant will be the primary liaison with a City Project Management Team, initiate contacts with other affected agencies, and present materials to City staff, public workshops, City Commissions, and City Council. The City of La Quinta, surrounded on the west and south by the rugged and dramatic slopes of the Santa Rosa Mountains, was incorporated in 1982 in Riverside County as a General Law City and in November, 1996 voters approved Charter City status. With approximately 31.18 square miles and a current population estimate of approximately 24,444, the City has maintained a healthy annual growth rate over the last five years. It is anticipated the City will continue to be a prime growth area in the desert, while preserving the natural open space of the Santa Rosa Mountains. High quality residential and resort developments along with commercial development will continue to establish La Quinta as the "Gem of the Desert". The City of La Quinta has designated a location on the Civic Center Campus for the proposed library. The physical location of this site is on the southwest corner of Washington Street and Calle Tampico, on the northwest corner of the Civic Center Campus, north of the La Quinta Senior Center. It is anticipated that the library will be designed to complement the architectural design of both the Senior Center and La Quinta City Hall. It is the desire of the City to design an energy efficient building while at the same time providing a multi -faceted facility. The budget for the design of the library includes the conceptual design of a 20,000 square foot facility, with 10,000 square feet being developed in the first phase. The additional square footage will be added as funding becomes available through the Capital Improvement Program or State and Federal Grants. It is anticipated that construction of phase 1 of the library will occur in Fiscal Year 2003/04. II. SCOPE OF SERVICES The project is divided into two parts: PART ONE: PRELIMINARY STUDY, DESIRED IMPROVEMENTS AND DESIGN Perform field investigations as required to recommend proposed methods of conducting work; Conduct one public review meeting to receive public input on the proposed design; Attend up to two Community Services Commission meetings; Attend up to two Planning Commission and Architectural Review Board meetings Attend up to three City Council meetings; 3 0()8 Provide preliminary cost estimates, narrative and schematic design proposals as needed during development of the conceptual plan; and Analysis of parking needs. Typical uses within the building may include but not limited to: Administrative work areas (office equipment and work space); Reception, Check Out and control desk area; Lobby/common area; Book Shelves; Public Computer Workstations; Multi -purpose room with small kitchen that can be divided into three areas: A meeting room with carpeted floor A large activity room with tile floor A small activity room with tile floor Public Telephone area; Men's and Women's Restrooms; Patio area; Storage areas for tables, chairs, audio and visual equipment; and Janitorial Closet and storage. PART Two: PHASING ALTERNATIVES Discussion of development phasing alternatives; Discussion of the cost of each phasing; Manpower analysis on the operational and maintenance costs; Utility and water analysis for operation and maintenance of the library facility; and Assist in the completion of appropriate environmental documents for the adoption of the conceptual plan. Consultants preparing proposals should not be constrained by the above outline from suggesting other innovative approaches to this project. I11. PRODUCT La Quinta Library Conceptual Design (Color) Narrative describing the Scope of Services with cost analysis (10 Copies) Note: All written material will be in WordPerfect 7. Diskette copies of the final and approved Library documentation are required. All data, information, materials and work produced including final camera ready text, maps and graphics including all digital files will become the sole property of the City of La Quinta. IV. FORMAT Although there is no maximum proposal length, proposals should be kept to the minimum length to address the requirements of the RFP. Proposals shall be submitted on 8 '/z X 11 paper with pages numbered sequentially. V. PROPOSAL CONTENT: A detailed work program explaining your firms approach to accomplishing each facet of this project including a Scope of Work detailing the sequence and timing (project schedule) of the tasks to be performed and the anticipated products from each task. Identify all products to be prepared for presentation to the public. Identify all products to be prepared in the work program. Each phase of work should have itemized man hours each piece of work and each person working on this project in a spread sheet format. • In a sealed envelope, an overall itemized project budget. Each phase of work should have an itemized budget including labor costs and expenses for each piece of work and each person working on this project in a spread sheet format. • A preliminary approach to organizing the plan document. • A project team organization chart with identification of Project Manager. • Resumes of each individual working on the project. • A schedule of your availability for staff and public meetings. • An enumeration of your requirements of City staff and resources. • A list of California cities/counties for which the personnel assigned to this project have completed Library Designs in the last seven years. VI. ROLE OF THE CONSULTANT The role of the consultant is expected to be an extension of City Staff. The consultant is expected to keep an open dialogue with staff and to work closely with the City Project Management Team to ensure the La Quinta Library reflects, to the greatest degree possible, the sentiments and opinions of the citizens of La Quinta. It is anticipated that, at a minimum, there will be one project meeting per month with the City Project Management Team to review progress and resolve problems. The consultant will be responsible for preparing the agenda and conducting these meetings. The consultant will conduct the public workshops and public hearings. The consultant will be responsible for the production of all graphics, hand outs, and other material necessary for successful workshops, study sessions and public hearings. As an extension of City staff, the consultant will be expected to function in the following roles: • Consensus builder • Organizer • Provider of technical information • Educator In order to establish and maintain project continuity throughout the duration of the project, the consultant will identify one individual (Project Manager) that the City can contact for all project related needs. The City will identify one individual (Project Director) that the consultant's Project Manager will contact for project related needs. This primary contact should not preclude other necessary City/consultant lines of communication. VII. AVAILABLE BUDGET/CONTRACT The City wishes to negotiate a fixed price contract with a not to exceed dollar total based on a clearly defined Scope of Work. Proposals should document and itemize all costs separately. It should be noted that the selected consultant will be required to carry Worker's Compensation, General Liability Insurance, Commercial Automobile and Professional Liability Insurance. Included as part of this document is the City's standard Professional Services Agreement for review. VIII. EVALUATION OF PROPOSALS/SELECTION PROCESS A Consultant Selection Team will review the proposals and may select three to five project teams for an interview with the City of La Quinta. Composition of the City interview team will be determined later. The interview team will make a recommendation to the City Council who will make the final decision on the selection of a consultant. The City intends to focus the interview of those project team members who will be working most closely with staff and who will be responsible for conducting/leading public meetings. The consultant will be evaluated based on the following criteria: • Responsiveness to requirements of the project; • Creativity and innovation; • Project Management approach; • Technical and methodological approach; • Communication skills of project personnel; and • Qualifications. The tentative schedule is as follows: Issue Request for Proposals Pre -Proposal Meeting Proposal Due Date Oral presentation/interviews Recommendation to City Council Start Project Anticipated Completion Date April 20, 2001 May 11, 2001 June 1, 2001 Week of June 11, 2001 July 17, 2001 August 20, 2001 March 2002 IX. SUBMITTAL REQUIREMENTS FOR PROPOSALS Submit five (5) copies of your proposal including proposed work schedule and hours. In a separate SEALED ENVELOPE submit one copy of your priced proposal. Submit proposals to: Dodie Horvitz, Community Services Director Community Services Department City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Written proposals are due by 5:00 PM on Friday, June 1, 2001. SACommunity Services\Libary DEsign and Construction\LIBRARY RF6-Design.wpd U 1 X. CONTRACTS The award will be made by the City Council at a regularly scheduled City Council meeting. The City reserves the right to not award a contract, to reject any and all proposals or portions thereof, to negotiate with a proposer, and waive all informalities and irregularities in proposals received. All questions regarding this project should be directed to Dodie Horvitz, Community Services Director, Community Services Department, City of La Quinta at 760-777-7032. XI. LIST OF AVAILABLE DOCUMENTS La Quinta General Plan, 1992 Zoning Map S:\Community Services\Libary DEsign and Construction\LIBRARY RF7-Dcsign.wpd `` 4 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and , a California corporation, (the "Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF Consultant A. Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services related to the La Quinta Library Design, as specified in the "Scope of Work" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant agrees that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. B. Consultant's Proposal. The Scope of Work shall include the Consultant's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. C. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of THE CITY OF LA QUINTA and any Federal, State or local governmental agency of competent jurisdiction. D. Licenses, Permits Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. E. Familiarity with Work. By executing this Agreement, Consultant represents that (a) it has investigated and considered the work to be performed, (b) it has investigated the site of the work and acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by THE CITY, it shall immediately inform THE CITY of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in 5.13 hereof). F. Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by THE CITY, except such losses or damages as may be caused by THE CITY's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at. no further cost to THE CITY, when such inaccuracies are due to the negligence of Consultant. G. Additional Services. In accordance with the terms and conditions of this Agreement, the Consultant shall perform services in addition to those specified in the Scope of Work (Exhibit "A") and the Project Schedule, attached as Exhibit `B" hereto and incorporated herein by reference, when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding fifteen percent (15%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 2.0 DELIVERABLES. A. Generally. Consultant shall be responsible for preparation of Instruments of Service or deliverables as specified in the List of Deliverables (Exhibit "C"), attached hereto and herein incorporated by reference. All written deliverables shall be in an 8.5 inch by 11.0 inch camera ready reproducible format, printed on one side only, and on a 3.5" disk in Word Perfect 7 format. All graphic material shall be as specified in Exhibit "C" or as directed by the City. B. Meetings. The meetings corresponding to services for this contract are set forth in the Lists of Meetings, attached as Exhibit "D" and herein incorporated by reference. The List of Meetings may be amended by mutual consent of the CITY' S CONTRACT OFFICER, and Consultant. C. Monthly Progress Reports. Consultant shall submit to THE CITY a written monthly progress report attached to the request for payment. These reports are considered a deliverable and, as such, a condition of this Agreement. Each progress report shall include, at a minimum, the following: • For each Task, a brief statement of the work performed since the last monthly progress report; • For each Task, a comparison of actual accomplishments to established objectives, milestones and/or deadlines; • Identification of reason(s) for "slippage" or "delay" if deadlines were not met or for failure to meet objectives or milestones. • Discussion of any issues that may have arisen or are expected to arise, problems encountered, changes in personnel, etc., that could affect or are affecting the work. • Discussion of any proposed changes in or amendments to the Scope of Work, attached hereto and herein incorporated by reference, and any delays or deviations from the Project Schedule, attached as Exhibit `B" hereto and incorporated herein by reference. • Work planned for the next reporting period and anticipated accomplishments. Each monthly progress report shall be updated to reflect an entire calendar month and subsequently submitted as a required attachment to any request for payment submitted by Consultant. Receipt and approval of monthly progress reports by THE CITY is mandatory prior to any issuance of payment to Consultant. D. Quarterly Update. THE CITY may require that Consultant update the Project Schedule on a quarterly basis, dependent upon the nature and number of extensions that may have been previously approved. These updates are considered a deliverable and, as such, a condition of this Agreement. 3.0 COMPENSATION. v;14 A. Agreement Sum. For services rendered pursuant to this Agreement, THE CITY shall pay to Consultant an amount not to exceed in accordance with the "Project Budget ", dated, and attached as Exhibits "E", and "Hourly Rates" as specified in a letter dated, attached as Exhibit "F", each Exhibit which is incorporated herein by reference. B. Maximum Amount of Allowable Costs. The "Project Budget " and "Hourly Rates" attached as Exhibits "E & F", states the maximum allowable costs ("total costs" as shown in the last column) for each of the tasks identified in the "Scope of Work" Exhibit "A" and supplements thereto, all of which are attached and incorporated herein by reference. To shift funds from task to task in order that the maximum allowable cost for any task is to be increased or decreased requires the mutual consent of THE CITY'S CONTRACT OFFICER, and the Consultant. Preparation and distribution of a letter of confirmation by Consultant shall be incorporated as a matter of record into this Agreement upon mutual consent to shift funds. C. Payment to Consultant. Payment shall be made to Consultant only. It shall be the responsibility of Consultant to pay all Consultants, subConsultants and/or vendors for purchased goods or services. D. Payment in Arrears. Payment to Consultant shall be made in arrears, not more frequently than once every month, except that advance payments may be made for expenses related to - "Workshops" when circumstances dictate and when approved by THE CITY. E. Total of Invoices. The total of all invoices for tasks submitted by Consultant shall not exceed the amount set forth in the AGREEMENT SUM above. F. Actual Costs. Reimbursement for the services of Consultant shall be based upon actual expenses incurred. G. Method of Payment. 1). Consultant shall prepare a checklist of milestones (Project Milestones for Progress Payments, Exhibit "G"), such as meetings (List of Meetings attached as Exhibit "D"), and/or deliverables (List of Deliverables attached as Exhibit "C") or other readily identifiable achievements, together with the percent of work represented by that milestone, deliverable, and/or achievement of the total work to be completed to fulfill the terms and conditions of this Agreement. A corresponding entry for each milestone, deliverable, and/or achievement shall be included in the Project Schedule, attached as Exhibit "B" and incorporated herein by reference. Subsequent to THE CITY'S approval of this checklist, payment up to and including ninety percent (90%) of the maximum allowable cost for each task shall be made to Consultant in accordance with the checklist. By way of example, for a month in which Consultant prepares and submits to THE CITY a draft report which is identified on the checklist as representing thirty percent (30%) of the total work to complete that Task, Consultant may request payment in the amount of thirty percent (30%) of the maximum allowable cost for that task. THE CITY shall make payment to Consultant for all such requests for payment up to but not exceeding an amount greater than ninety percent (90%) of the maximum allowable cost for that task. Aforementioned Project Milestones for Progress Payments as approved by THE CITY is attached as Exhibit "G" an incorporated herein by reference. 2). THE CITY shall withhold and retain ten percent (10%) of the maximum allowable cost for each of the aforementioned tasks. Upon completion of work in accordance with the terms and conditions of this Agreement and the Project Milestones for Progress Payments as approved by THE CITY and attached as Exhibit "G" and herein incorporated by reference, THE CITY shall release an amount up to but not exceeding this remainder ten percent (10%) as a lump sum payment to Consultant, upon receipt, review and approval of the La Quinta Museum Expansion. Consultant's obligations under the terms of this AGREEMENT shall be deemed discharged upon issuance of the final monthly payment. 3). Payment of Reimbursable. Reimbursable expenses shall be paid in full with every invoice. In no event shall Consultant be reimbursed for any expense related to the purchase and/or consumption of any alcoholic beverage. Costs related to reproduction, printing, and supplies shall be reimbursed on the basis of actual charges. H. Responsibilities of Consultant. In any month for which Consultant is entitled to payment, Consultant shall submit to THE CITY'S Contract Officer a written request for payment that conforms to the following: • Submitted by or on the tenth day of the following month; • Submitted in a format prescribed by THE CITY. • Submitted together with a monthly progress report. • Submitted together with supporting documentation (bids, receipts, canceled checks, invoices, etc.) or in a format approved by the City. I. Responsibilities of THE CITY. THE CITY'S Contract Officer shall review all requests for payment to determine whether services performed and deliverable(s) submitted are consistent with this Agreement. Upon approval by the Contract Officer, payment to Consultant shall be made as promptly as fiscal procedures permit, generally within 30 days. J. Disputes. In the event of a disputed or contested request for payment, only that portion so disputed or contested shall be withheld from payment and the undisputed portion shall be paid. Consultant'S failure to provide legible receipts shall be grounds for non -reimbursement of related charges. THE CITY shall notify Consultant in writing of the basis of the dispute or contest. K. Records. THE CITY shall have the right to review all books and records kept by Consultant and any sub -Consultants in connection with the operation and services performed under this Agreement. THE CITY shall withhold payment for any expenditure not substantiated by Consultant'S or sub -Consultants' books or records. Consultant shall ensure that such books and records are retained for a period of three (3) years after satisfaction of the terms of this Agreement and that THE CITY shall have reasonable access to said books and records. L. Task Budget Amendments, Obligation of Consultant. It shall be the responsibility of Consultant to notify THE CITY that there is a need to consider shifting funds from task to task in order to increase or decrease the maximum allowable cost. Notice shall be given to THE CITY within a reasonable amount of time of discovering the need for revision such that THE CITY may duly consider the need and subsequent impacts upon the work to be completed and the Project Schedule. 4.0 PERFORMANCE SCHEDULE A. Schedule of Service: Consultant will perform services as expeditiously as is consistent with professional skill and care and the orderly progress of the project. B. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" (also referred herein as the "Project Schedule") attached hereto as Exhibit "B" and incorporated herein by this reference. Extensions and amendments to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. C. Force Majeure. The time period specified in the Schedule of Performance (also referred herein as the Project Schedule) attached hereto as Exhibit "B" for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. D. Term. Unless earlier terminated in accordance with Section 8.1-1 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Project Schedule) attached hereto as Exhibit "B". 5.0 COORDINATION OF WORK A. Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for THE CITY to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of THE CITY. B. Contract Officer. The Contract Officer shall be the City Manager or his designee of THE CITY. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by THE CITY to the Contract Officer. Unless otherwise specified herein, any approval of THE CITY required hereunder shall mean the approval of the Contract Officer. C. Prohibition Against Subcontracting or Assi ng ment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for THE CITY to enter into this Agreement. Therefore, Consultant shall not contract with any other entity (other than those included in the Scope of Services) to perform in whole or in part the services required hereunder without the express written approval of THE CITY. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of THE CITY. D. Independent Consultant. Neither THE CITY nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent Consultant of THE CITY and shall remain at all times as to THE CITY a wholly independent Consultant with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of THE CITY. E. THE CITY Cooperation. THE CITY shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed which are reasonably available to THE CITY. THE CITY shall additionally provide Consultant staff assistance and shall take prompt and appropriate action when it will assist in ensuring timely performance by Consultant hereunder. 6.0 INSURANCE, INDEMNIFICATION AND BONDS. A. Insurance. The Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's negligent or wrongful acts or omissions, to the extent of the Consultant's negligence or wrongfulness, rising out of or related to Consultant's performance under this Agreement. Consultant shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to THE CITY. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither THE CITY nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming THE CITY and its officers and employees as additional insureds as to the Consultant's liability hereunder shall be delivered to and approved by THE CITY prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify THE CITY, its Consultants or employees. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Coverage (personal injury/property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence; $600,000 in the aggregate $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence B. Indemnification. The Consultant shall defend, indemnify and hold harmless THE CITY, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by THE CITY) and for errors and omissions committed by Consultant, its officers, employees and agents, arising directly or indirectly out of or related to Consultant's negligent or wrongful performance and to the extent of the Consultant's negligent or wrongful performance under this Agreement, except to the extent of such loss as may be caused by THE CITY's own negligence or wrongfulness or that of its officers or employees. C. Performance Bond. (Not Applicable to this Agreement). D. Payment Bond. (Not Applicable to this Agreement). E. Remedies. In addition to any other remedies THE CITY may have, if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, at its sole option: 1). Order the Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 2). Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies THE CITY may have and are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subConsultants' performance of work under this Agreement. 7.0 RECORDS AND REPORTS. A. Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. B. Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. C. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subConsultants and agents in the performance of this Agreement, shall be the property of THE CITY and shall be delivered to THE CITY upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by THE CITY of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied herein. Consultant shall cause all sub -Consultants to assign to THE CITY any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify THE CITY for all damages suffered thereby. D. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law, or if Consultant must use in defense of a claim. Consultant shall not disclose to any other private entity or person any information regarding the activities of THE CITY, except as required by law or as authorized by THE CITY. 8.0 ENFORCEMENT OF AGREEMENT. A. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. B. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, THE CITY may take such immediate action as THE CITY deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit THE CITY's right to terminate this Agreement without cause pursuant to Section 8.H. C. Retention of Funds. THE CITY may withhold from any monies payable to Consultant sufficient funds to compensate THE CITY for any losses, costs, liabilities or damages it reasonably believes were suffered by THE CITY due to the default of Consultant in the performance of the services required by this Agreement. D. Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. THE CITY's consent or approval of any act by Consultant requiring THE CITY's consent or approval shall not be deemed to waive or render unnecessary THE CITY's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. E. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. F. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. G. LIQUIDATED DAMAGES. (Not Applicable to this Agreement). H. Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.I for termination for cause. THE CITY reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Project Budget (Exhibit "E") or such as may be approved by the Contract Officer, except as provided in 8.C. I. Termination For Default Of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, THE CITY may, after compliance with the provisions of 8.13, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that THE CITY shall use reasonable efforts to mitigate such damages), and THE CITY may withhold any payments to the Consultant for the purpose of set off or partial payment of the amounts owed THE CITY as previously stated in 8.C. J. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES, NON-DISCRIMINATION. A. Non -liability of Cif Officers and Employees. No officer or employee of THE CITY shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by THE CITY or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. B. Conflict of Interest. No officer or employee of THE CITY shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. C. Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS A. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this 10.A. To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager To Consultant: B. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. C. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. D. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. E. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated CITY OF LA QUINTA, a California Charter and Municipal Government THOMAS P. GENOVESE, City Manager "CITY" L'ti 4 ATTEST: JUNE S. GREEK, City Clerk APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney , a California corporation By: Name: Title: Dated: "Consultant" C,.2 ,j EXHIBITS "A" Scope of Services "B" Project Schedule "C" List of Deliverables "D" List of Meetings "E" Project Budget "F" Hourly Rates "G" Project Milestones for Progress Payments Tw�t 4 4vQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: ITEM TITLE: Consideration of a Contract Change STUDY SESSION: Order to Add a Public Sound System and Electrical PUBLIC HEARING: Enhancements to Calle Estado and Avenida La Fonda, Project No. 98-19 A/B and Prototypical Street RECOMMENDATION: Approve Contract Change Orders in an amount not -to -exceed $17,750 to provide design and installation of a public sound system on Calle Estado; and Approve a Contract Change Order in an amount not -to -exceed $65,674 to provide installation of electrical infrastructure in Avenida La Fonda from Avenida Bermudas to Desert Club Drive in the Village Commercial District. FISCAL IMPLICATIONS: The following table represents the estimated project cost based on the low bid: Construction Inspection/Testing/Survey Construction Management Administration Contingency $4,425,431 $ 342, 971 $442, 543 $221,272 $543,222 Total $5,975,439 The total appropriated amount for Phase VI A, B and the Prototypical Street is $7,843,558. The following table represents actual and projected construction costs that would be T:\P W DEPT\COUNCIL\2001 \01 041 7g.wpd assignable to the construction contingency account. Contingency Approved CCO's (incl. CVWD work) Pending CCO's Potential Quantity Increases Potential Quantity Decreases Remaining Contingency CCO's to be reimbursed by CVWD Net Remaining Contingency $543,222 ($401,676) ($39,355) ($10,982) $0 $91,209 $301,676 $392,885 Adequate funding is available to support the staff's recommendation. CHARTER CITY IMPLICATIONS: This project has been awarded using RDA funding and requires prevailing wages. Therefore, there are no Charter City implications. BACKGROUND AND OVERVIEW: On June 20, 2000, the City Council awarded a contract to Granite Construction Company in the amount of $4,425,431 to construct improvements within Assessment District 2000-1, Project No. 98-19 A/B and Prototypical Street. During previous City Council meetings, the Council expressed a desire to install a public sound system with the new improvements to Calle Estado. City staff has researched this item for the City Council's consideration. The sound system design would provide for a central amplifier capable of microphone input, for public address and auxiliary inputs for background music play. Outdoor weather resistant speakers would be mounted on the street light fixtures along the center median. For specifications and details related to this work, Attachment 1 (pages 5 thru 8) is provided for consideration. Berg and Associates, the City's Construction Management Consultant for the Phase VI projects, has provided a cost estimate of $2,750 to subcontract with MRC Associates to complete the design for the public sound system. MRC Associates completed the original electrical design for Calle Estado. The design consultant has estimated that the cost to purchase and install the needed equipment should be no more than $10,000, and the cost to furnish and install the necessary conduit system is estimated at $5,000. The currently designed electrical conduit system for Calle Estado cannot be used to serve the sound system since the two conductors, electrical and sound, are not compatible in the same conduit. The reason the two conductors are not compatible is that live electrical wiring emits an electrical field and the sound conductor wiring will pick this up as a very annoying TAPWDEPT\C0UNCIL\2001\0104179.wpd 0 0 Z "hum" when broadcast through speakers. Staff has been unable to obtain a viable quote from the Contractor at this time since there is no design for the proposed sound system. A contract change order could be executed in an amount not -to -exceed $15,000 should the City Council decide to move forward with this work. The electrical infrastructure proposed to be installed in Avenida La Fonda requires no additional design as it is a duplicate of the design being installed in Calle Estado. Currently, staff has directed the contractor to install sleeves at key locations for the future installation of conduits and conductors for proposed future street lights at a cost of $12,400; (620 feet of 4-inch PVC sleeve at $20 per linear foot -contract unit price). Staff is proposing to install the actual conduit system including pull boxes, pull ropes and light foundations with decorative bollards (Attachment 2) to protect light post anchor bolts and pedestrians instead of the proposed light standards. The Contractor's quote to furnish and install the electrical infrastructure conduit system is $36,674. The Contractor's quote to install the light foundations and decorative bollards (12) is $29,000. This cost would be offset by deleting the above mentioned cost of sleeves and the future cost of installing conduits within the sleeves. Should the City Council elect to install the electrical infrastructure in Avenida La Fonda, the remaining work necessary to "turn the lights on" would consist of pulling and terminating conductors in the conduit system, removing decorative bollards and mounting light standards. This is considerably less work than placing conduits through sleeves to install an electrical lighting system. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Contract Change Orders in an amount not -to -exceed $17,750 to provide design and installation of a public sound system on Calle Estado; and approve a Contract Change Order in an amount not -to -exceed $65,674 to provide installation of electrical infrastructure in Avenida La Fonda from Avenida Bermudas to Desert Club Drive in the Village Commercial District; or 2. Do not approve Contract Change Orders to provide design and installation of a public sound system on Calle Estado; and do not approve a Contract Change Order to provide installation of electrical infrastructure in Avenida La Fonda from Avenida Bermudas to Desert Club Drive in the Village Commercial District; or 3. Approve Contract Change Orders in an amount not -to -exceed $17,750 to provide design and installation of a public sound system on Calle Estado; and do not approve a Contract Change Order to provide installation of electrical infrastructure in Avenida La Fonda from Avenida Bermudas to Desert Club Drive in the Village Commercial District; or T:\PWDEPT\COUNCIL\2001 \01 0417g.wpd 4. Do not approve Contract Change Orders to provide design and installation of a public sound system on Calle Estado; and approve a Contract Change Order in an amount not -to -exceed $65,674 to provide installation of electrical infrastructure in Avenida La Fonda from Avenida Bermudas to Desert Club Drive in the Village Commercial District; or 5. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: l G� Thomas P. Genovese, City Manager Attachments: 1 . Sound system specifications and speaker cut sheets (4 pages) 2. Decorative Bollard detail (1 page) `'04 T:\PWDEPT\COUNCIL\2001 \010417g.wpd ATTACHMENT 1 MRC ASSOCIATES ELECTRICAL E N G I NEERING & LIGHTING C 0 N S U L T 1 N G SECTION 16745 BACKGROUND MUSIC SYSTEM PARTI-GENERAL 1.1 SCOPE OF WORK. The work under this section includes all labor. materials, equipment. and accessories required to furnish and install a complete and operable Paging System as indicated on the drawings and as specified herein. 1.2 RELATED WORK. Documents affecting work of this Section include, but arc not necessarily limited to. General Conditions, Supplementary Conditions and Sections in Division I and 16 of these specifications. 1.3 The entire system shall be warranted free of mechanical or electrical defects for a period of one (1) year after final acceptance of the installation. All Atlas and Biamp manufacture products will be warranted for five (5) years. PART-2 PRODUCTS 2. I Local Sound Svstcm Equipment A. The Mixer - Amplifier shall be a Biamp CMA350. Make necessary interconnections to owner provided music source system. B. Provide wall mounting for all equipment. C. Loudspeakers shall be Atlas WT-30T (Furnish 6) mounted on light poles as shown on the plans. Provide all necessary mounting hardware. All speakers arc to be adjusted to have the same sound pressure level (SPL), plus or minus four dB at four feet above the ground regardless the mounting height. D Microphones if shown shall be Shure 450 desk microphone with cord and plug if shown E. Microphone and sound receptacles shall be Switchcraft of proper configuration mounted in a wall outlet with stainless steel plate or a floor box as indicated on dic plans. Plates shall be engraved with proper 1D. F Cables shall be WestPenn AQC224 for loudspeaker audio and 369 for microphones. G Autoformcrs (Volume Controls) if shown, shall be Atlas AT15. PART ; EXECUTIONS 3.0 The installation shall be executed in accordance with the drawings and the equipment manufacturer's wiring diagrams. Should any variations in these requirements occur, the contractor shall notify the architect before rnaking any changes. 1 255 EA&r P^muN ROAD 1 PALM SPRINGS. CA. 92262 / 760.325.1045 FAX: 760.325.3025 mrrr.)%J'nJ'dx n 4.) 5 Description The Sx80PI and Sx80PrX are continuations of the popular Sx80 speaker offering the added value of weather -resistant cabinets. The Electro-Voice Sx80PI is a 175-watt, compact, two-way, high -efficiency, constant - directivity speaker system for permanent in- stallation. The SX80PIX is the same as the Sx80PI with the addition of an internal, 60- wan line transformer with selectable taps. This allows for easy connection to 70-volt or 100-volt speaker lines in distributed sysu=s. Through extensive use of computer -aided de- sign and modeling, Electra -Voice rngineers have developed a state-of-the-art professional 1 oudspeakzr system for permanent installation where weather esistance is needed The high -frequency section of the Sx80PI utilizes a molded -in 90' x 65' constant -di- rectivity horn This unique pattern contrib- utes to high intelligibility and aims the speak- ers output where it is most useful. Vocals sound natural yet "cut through" in reverber- ant, noisy rooms. in addition, the coverage pattern is unusually uniform over its range of operation. The ham's unique, VariPath" throat geometry helps direct driver output to the comers of the room, to points of cover- age not described in the usual specifications of horizontal and vertical coverage angles, and to parts of the audience that typically do not receive the strongest coverage. One of the many other unique features of the Sx80PI is the cabinet. Constructed of high - impact polystyrene it provides a stiff and extremely durable enclosure. The cabinet includes M6 threaded inserts for the optional Sx80MB U-bracket and M5 threaded inserts for the optional Sx80SM stand mount adaptor U. It also has inserts for installing with an OmniMourx• Series 75 mounting system The Sx80Pl's high -frequency horn is driven by the DH2O05 one -inch throat, wide -band- width, titanium -diaphragm driver. This driver uses a unique, convex -drive Time Paths+ phasing plug ;trucmre (U.S. Patent 94.525,604) for smooth and extended high - frequency performance. The voice coil is coupled to the diaphragm with EV's exclu- sive Resonant Driver" Technology. This in- creases and smooths the high -frequency re- sponse and reduces the amount of internel equalization required for flat frequency re- sponse, which extends to 20,000 Hz A self -resetting high -frequency protection Circuit, EV's PROTM circuit, is included with the Sx80PI to prevent against accidental SX80PI Egl 02 2001 1 SX80PIX BY: .................... Weather Resistant Two -Way Speaker Systems • 8-inch woofer and DH1005 txgglM. &ion driver for great sowed and reliable perfermance • Constant-directirity W x W Miplr frequency bom with VarfPaW learn" for uniform coverage • Ring -Mode Oecoupfinp (RAW) for increased intelligibility • 175-waft long term rros ptnuer apac ty (SeiOPll • 60-watt transtofiner with sofoctoble taps (SxttOPDI) • Molded -in attachment points allow for use wph brackets or a stand mount overdnve and improve system reliability. If the input power to the high -frequency driver exceeds the nominal rating, the protection nrcuit is activated and redutxs the power delivered to the driver by 6 dB. The system will remain in this node of operation ttnnl the input power is reduced to a safe level. The low -frequency section of the Ss80P1 is a 203-mm (8-in.) direct radiating woofer in- stalled in an optimally -vented enclosure. This results in exceptionally extended bon response and high efficiency in a very small cabinet Ring -Mode Decoup8ag (RMD-) Technology The Sx8 DPI controls both acoustical and me- chanical ring modes to provide dramatically increased intelligibility, using techniques learned from the development of the Elect-Vemc X-aTray� Concert Speakers There is much Icss coloration of the sound from resonating sources, leaving only the in- tended sound to be head by the audiatee. High -Frequency Pr-otection Cirealt The Sx80PI crossover includes the Eleetro. Voice automatically resetting PRODIcircuit for high -frequency driver protection. 11iis circuit permits short -terra ;rarsict is to pus, J06 2 ENVIRONMENT -RESISTANT v wr-1sT • 15-WATT MUSIC LOUDSPEAKERS By:__________ WT-15?XP WT-1ST TECHNICAL SPECIFICATIONS Models: Wr-1ST (70V 7aitffomer) WT-15W (100V Ya sion er) Power Rating: 15 watts Frequency R*sponse: 150 - 15,ODO Hz (Nothing 200 - 10,000 Hz (+5 do) Sensitivity (SPL): 113 dB at 15 watts (peak) 107 dB A 15 wrIIsn meter l>w91200410,Oo0 F2 96 d6 at 125 waa`i mabr (") 20D.10= it Dispersion Angle: 40' x 55' (-6 d8. 2 kHz odave band) Dirnenalons: 1330N x 10'D (337 x 254mm) Welght: 10 Itxs. (4.51l Finish: LVM beige epoxy ARCHITECTS AND ENGINEER'S SPECIFICATIONS Loudspeaker shag be Atlas/Soundoher Model (WT-15T or WT-15TXP) or approved equal. Weatherproof, awo-way loud- speaker system shall contain a S' low frequency cone type woofer, a thigh frequency compression type driver unit plus, UC type crossover filter and dividing network mounled within heavy gauge renex type rewseeied comprearonbaded housing. AU exposed parts snail be phosphate treated spun akmrun. Audio parer ral- ing shag be 15 nuts at fW range and a frequency response of 150- 15,000 Hz (nommal). 2C0-10,000 Hz L5 d8). Dispersion angle shall be 45' Sound pressure level shell be 107 dB (15W/1M), 96 dB (125W/1M). WT-15T assembly shall include a 70.7v power tap selection of 1,25. 2.5. 5. 7.5, and 15 watts vita a front-eccesa rive Position sacw inch adjustable switch. WT-15TxP assembly shall incude a 100V pxlwer tap selectim of 1, 2.5, 5, 7.5. 10. and 15 watts via a front -access 6 position screwdriver adjustable switch. Lonxl- speaker shall oe finished n light beige epoxy. FEATURES • 15-Watt, Ful-Range, Coaxial Sound Reproduction for Indoor or Outdoor Sound Installations • Maximum Power Coriveraon for Optimum Music and Paging Audibility • Choice of 70.7V or 10CV Models • Acarsuraly Balanced Hign-Frequency Conp2sypn Driver with Low -Frequency Cone Loudspeaker • Ergneered Crossover Filter with Dividing Network • AILMetal, Weather Resistant Homxlg in Attractive Light Beige Epoxy Finish APPLICATIONS Depend on Atias/Soundofier Model WT-15T(XP) to provide full range sound reproduction, high -efficiency transmission and long lasting service reliability fer music and paging systems. Environment -resistant loudspeaker is recommended for Indoor or outdoor facilities including swimming pools, picnic and recreation areas. Its full -range music capabilities also make !his unit ideal for installation in stadiums, mufti -purpose faci& ties, schools, service centers, shopping malls, axhiblVconven• tion halls, theme parks, hotels and motels. The loudspeaker is finished in light beige epoxy to compliment most ulterior or exterior surroundings GENERAL DESCRIPTION Model WT-15T and WT-15TXP are coaxial loudspeakers with integral rrgn-frequency compression driver, and low -frequency cone loudspeaker with a sound dispersion range of 40' x 55'. Units are mounted within a reflex -type, rear seated compres- sion- leaded all metal housing and designed for use in commu- nications systems where music reproduction and optimum III& ciency for maximum intelligibility and sound reinforcement are essential. Both models include a six-inch weatherproof cone type loud- speaker to disseminate the low frequency portion of the auk spectrum, a crossover filter with dividing network, and a coin pression driver for efficient nigh -frequency reproduction. Models WT-15T and WT-15TXP are respearvely equipped with a 70.7-volt and a 100-volt, weather -sealed, fine matching trarrsl- fcrmer located in the tip of the loudspeaker housing. Impedance selection is provided via a five -position screwdriver -adjustable switch. All operational components are housed within an alumi- num baffle engineered to assure environment resistance and to provide aporcpnate acoustic loading ter reduced phase distor- tion and wermodulation effects. These rugged loudspeakers feature a heavy-duty positive-lockirg Omni -Purpose steel mounting bracket for installation to wails, ceiling, or poles. A 3ti Icing, weatherproof, coded cable is provided for connection to the amplifier source. WATLAS1 SOUN DOLIER ATAPCO SECURITY 8 COMMUNICATIONS GROUP 1859 INTERTECH CR'VE / FENTON, MISSOURI 63026 U S.A ' TELEPHONE. (314) 349-3110 . FAX (314) 349-1251 C1997 AllawSoundolier Pmted ,r U.S.A 001097 Speaf4atims are sub/ecf :o cbenge without mine SL2-1409 07 `v ENVIRONMENT -RESISTANT INDOOR / OUTDOOR 30-WATT MUSIC LOUDSPEAKER wT-30T SPECIFICATIONS Modes: WT-30T Power Rating: 30 watts Frequency Respons¢ 100-15.000 Hz (nominal) 250.7.800 kHz (-5 dB) Sensitivity (SPIT 120 dB at 30 watts (peek) 114 CIS at 30 ~ nheter (avg) 25D.7,800 Hz 104 dB at 25 welt n No (alvW 250-7.800 Hz Dispersion Angle: 50- (-6 dB, 2 kHz octave bad) Dimensions: 15' Da. x 1114' D (381 x 286mm) Weight- 14 1bs. (6.4kgs) Finish: Light beige epoxy ARCHITECT'S & ENGINEER'S SPECIFICATIONS Loudspeaker shall be All"Soundoler MOM WT-30T or approved equal. The weatherproof two-way speaker system shall contain w 8' low hequency cone rype wocier, and a high4requency compres- 5Wn-type driver unit Loudspeaker shall also be equipped with an UC type electrical crossover tiller and dividing rework, mounted within a heavy gauge reflex -type. rear -sealed oompression, loaded housing. All exposed parts shall Je treated spun aluminum or, heavily plaited and sealed stainless steel. Audio poser rAng Shall be 30 watts at full range. Frequency response shall be 100-15,000 Hz (nominal), 250-T.800 Hz L±5 d8). Dispersion ago shaA be 50' (o dB. 2 Id12 oclave band). Sound pressure W401 Shill be 114 dB (30W11M), 104 dB (2.5WI1M). Impedance shall be 2K/1K! 86BJ33N16718 ohms adjustable, via screwdriver tont-eccess, and provldkq 70-volt power lap options of 2.5. 5. 7.5. 15, or 30 watts Loudspeaker shall be finished n baked epoxy and supplied with heavy duty positive-lorx mounting bracket. Dimensions shall be'. 15" Dtabell and 11 t4- Depth (381 x 286mmy Weight shall be 14 Ibs.(6.4kg). M MAR All Metal, Ouldoor/lndoor Two-way Loudspeaker System i­lu•iuc nryn-ruexly Music rteproaucaon BY Optimum Efficiency for Music. Voice 3 Signal Audaildy -��- Model WT-30T is an envirormer*Tessom %VO-WW music kiud- speaker that perform Yma in large areas where ong distance sotnd projection s required. II is particuiady stalabie for mass audience mnrrwnicaoorl emmmiling from church towers, tDo sofa venues, country duns, auditoriums, athletic stadunyartphpfleeptn, arenas and manufacturing or transportation facilities. The beige MW Nish blends discreetly with most surrburdings. GENERAL DESCRIPTION Atlas/SouMGler Model WT-30T is an all -metal, hvo-way reflex type speaker system with two built-in drivers and two horns. Unil is designed for outdoor or indoor application in convinnication systems where high fidelity music reproduction and optimum effi- ciency are dewed. Model W7-30T is ae0ust1cally-b2WnCW to reproduce natural pe -free audio, and includes an eight-nic h weatherproof oone type speaker to disseminate the item -frequency portion of the audio spectrum. The loudspeaker is also equipped with an elec- trical crossover filter and dividing network plus, a compression driver for diffusing high-tequency sounds. All components are housed within a rugged aluminum baffle engineered to provide appropriate acoustic phase dlsiortion and intermodulation effects. The WT-3CT features a weather -sealed, saewdriver-a*shable swl & for sung Trloedance or wattage of the line-nlat&irlg tnans- brrner. The switch is mounted within the top Housing of the speaker system for amesioiity and to maintain aesthetic contvuily. Assembly includes a 36" long, weatherproof, coded Cade for audio source output and is equicped with an extra pair of con- ductors for direct Connection to an 8-ohm voice coil. The heavy-duty Ormi-Purpose" steel mounting bracket provides positive locking and is fully adjustable to ensure proper orierHa- lion. Bracket induces provisions for mounting the WT-WT to walls, ceilings, and poles (additional mounting strap required). ATLAS/ SO U N DOLL ER ATAPCO SECURITY 8 COMMUNICATIONS GROUP 1859 INTERTECH DRIVE I PENTON, MISSOURI 63026 U S A I TELEPHONE. (314) 349-3110 1 FAX: (314) 349-1251 01997 Atlas/Scundober Printed in U SA. 001097 S12-15W Specifications are subfect to charge w7thout notice v08 SPECIFICATIONS • HOUSNG: CAST ALUMINUM HOUSING WRH HANOHOLE, I HANONOLE COVER. ANCHOR BASE AND ANCHOR BOLTS. 37.00' 30.00" FINISH: ALL EXPOSED SURFACES ARE SANDED THOROUGHLY, CLEANED AND DEGREASED. A PRETREATMENT WASH PRIMER IS APPUED AND IS SPRAYED WIT A TWO PART HIGH SOLIO U.V. STABUZED POLYURETHANE COATING TO A WAk&W OF 3.0 MILS AND OVEN CURED, THE FINISH MEETS SALT SPRAY RESISTANCE TEST ASTM 0117 W F.. Sx SOLUTION OF 1000 HOURS EXPOSURE TEST. COLOR AS SPECIFIED. • U.L. ALL ELECTRICAL .COMPONENTS SHALL BE U.L, LWW. I 15_ 7S_--4 —�-_ ULTA Wm srWAK ix rW smog= amwo ~ Q11M. .'Rant GI/i7A•A 0.77C' 1LE, DEJOOIUTIK *oW AW . _im _ i-S 00 rrr 1 �1'-D crN r►. u mK - mot. f' -R, z y i T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Adoption of a Resolution Establishing PUBLIC HEARING: Fees for Special Sales Events (Garage Sales) RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Currently, the City does not charge a fee for issuing a garage sale permit. If a fee is established, it will have a small positive impact on the City's revenue. The expenses associated with garage sales permits (signs, forms, staff time, etc.) are estimated at approximately $5 per permit. Per the City Attorney, if a fee is adopted for a garage sale permit, it must reasonably equate to the cost associated with the issuance of the permit, or it could be construed as a special tax. CHARTER CITY IMPLICATIONS: None At the City Council meeting of March 6, 2001, the City Council adopted an Ordinance that reduced the number of garage sale permits allowed in a twelve month period from three to two. At that time, the City Council requested that the issue of establishing a fee for garage sale permits be brought back for consideration. Staff issues an average of 30-40 garage sale permits a week. There is no charge for the permit. The applicant is given three signs with each permit and is asked to remove them at the completion of the sale. In addition, the City creates a list of all garage sales being held each weekend and provides copies of the list at the post office bulletin board for garage sale patrons. The entire permit program is designed to encourage people to obtain a permit so that the number of sales being held at a particular property can be tracked. Currently, if a Code Compliance Officer discovers an un-permitted garage sale in progress a permit is issued at the site and no citation is issued. If a fee is established, it is likely that the policy would be amended to cite the violator and then void the cite if the applicant came into City Hall and acquired a permit within a specified period of time, (similar to the policy used for citing dogs without a license). This policy change is recommended on the premise that the City does not want employees collecting fees in the field. The following table represents a summary of garage sale restrictions and permit fees in other Valley cities: City Quantity per Year Cost Additional Information Desert Hot Springs 4 $10 Signs not provided Palm Springs 2 $15 Signs not provided Palm Desert 2 $10 Two signs provided Cathedral City 4 $10 Two signs provided Rancho Mirage N/A N/A Not regulated Indian Wells N/A N/A Not allowed Indio 4 $10 Two signs provided Coachella 8 $ 5 Signs not provided FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution establishing a fee for Special Sale Events; or 2. Do not Adopt a Resolution establishing a fee for Special Sale Events; or 3. Provide staff with alternative direction. Respectfully submitted, lkt4�� Tom Hartung, Direc or of Building & Safety A ro d for submissio Thomas P. Genovese, City Manager RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING FEES FOR SPECIAL SALE EVENTS (GARAGE SALES) WHEREAS, the City of La Quinta requires that a permit be obtained for Special Sales Events; and WHEREAS, the City incurs expenses associated with the printing of signs and forms for the Special Event Permits; and WHEREAS, the City incurs expenses associated with the employee time involved with the maintenance and enforcement of the Special Event Permit program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: A fee of is hereby established and shall be paid by the applicant for the issuance of a Special Sales Event permit, also known as a garage sale permit. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of April, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California �- 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California c&ty/ 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 6- COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Lease Extension for an Additional Five Years by and Between the La Quinta PUBLIC HEARING: Redevelopment Agency, a Public Body Corporation and Politic, and the City of La Quinta, a Municipal Corporation, Which Would Result in the Automatic Extension of a Sublease by and Between the City of La Quinta and the United States Postal Service for the Sum of $1 .00 Per Year RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City received a request from the Postal Service on March 9, 2001 (Attachment 1), requesting an extension of their current Lease for five years. The terms of the Lease Agreement between the Agency and City (Attachment 2), found in Article I, Section 1 .4, states the Lease shall be for a five year period commencing on the date of execution which was August 6, 1996. Article XIV, Section 14.1, states the Leasee (City) may seek a ten year extension provided the Agency is given written notice no more than three and not less than one year prior to the scheduled expiration of the initial term or the Lease or any extension. The Sublease Agreement (Attachment 3) between the City and Postal Service states that the term of the Sublease shall terminate simultaneously with the termination of the Lease. G:\WPDOCS\CCjhPostOffice.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: Approve the Lease Agreement extension with the City; or 2. Do not approve the Lease Agreement extension with the City; or 3. Provide staff with alternative direction. Respectfully submitted: munity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Letter dated March 9, 2001, from the United States Post Office 2. Executed Lease Agreement 3. Executed Sublease Agreement 002 G:\WPDOC S\CCjhPostOffice. wpd ATTACHMENT #1 PACIFIC FAcnxms SERVICE OFFICE JU-,,, UNREDST/.M POSTALSERVACE March 9, 2001 Jerry Herman �2 Community Development Director U o City of La Quinta 78-495 Calle Tampico N1TY O La Quinta, CA 92253 Re: (La Quinta, CA (Main Office Parking) lease extension Jerry: Per our recent telecom please extend parking lot lease for an additional 5 years (12/1/2002 — 11/30/2007) for rent of $1.00/year. Any questions please call ... 650-615-7208. j ank you, n or g alEstate 395 OYSTER POINT BOULEVARD SOUTH SAN FRANCISCO, CA 94099.0300 r, A 4 (650) 615.7208 V FAX(650) 615-7235 ATTACHMENT #2 LEASE AGREEMENT THIS LEASE AGREEMENT (the "Lease") is entered into this 4i day of auq�T, 1996, by and between the La Quinta Redevelopment Agency, a public body corporate and politic ("Lessor" or "Agency") and the City of La Quinta, a municipal corporation formed under the laws of the State of California ("Lessee" or "City"). RECITALS WHEREAS, the Lessor and Lessee desire to enter into this Lease Agreement to enable the City to sublease certain property located within the City of La Quinta to the United States Postal Service; and WHEREAS, it is necessary for the City to provide additional property to the United States Postal Service to assist in the process of making ZIP Code adjustments that will be compatible with the City of La Quinta's municipal lines which is anticipated to become effective December 1, 1995. AGREEMENTS In consideration of the payments to be made hereunder and the covenants and agreements contained herein, the parties hereto agree as follows: ARTICLE I. TERM OF LEASE 1.1 Premises. Lessor is currently the owner of that parcel of real property located in the City of La Quinta, legally described in Exhibit "A" attached hereto and incorporated herein by this reference (the "Premises"). A site map of the premise and its relation to the adjacent U. S. Postal provided in Exhibit "B" attached hereto and incorporated herein by this reference. Service building is Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor the Premises upon the terms and conditions expressed herein. 1.2 Reservation• Lessor reserves to itself, its successors, and assigns, together with the right to grant and transfer all or a portion of the same, the non-exclusive right to enter upon the Premises in accordance with any rights of Lessor set forth in this Lease. 1.3 Exceptions to Leasehold Estate. This Lease is made subject to all covenants, conditions, restrictions, reservations, rights, rights -of -way, easements, and all other matters of record or apparent upon a visual inspection of the Premises affecting the Premises or the use thereof on the date this Lease is executed by Lessee. 1.4 T rg. . The term of this Lease shall be for five (5) years commencing on the execution date by the Lessor. 005 ARTICLE II. DEVELOPMENT AND OWNERSHIP OF IMPROVEMENTS 2.1 Construction Inspection by Lessor and Right to Improvements. Lessor shall provide security lighting and chain link fencing along the unfenced portion of the premise. Lessee shall construct or cause to be constructed the grading and paving of the Premises which improvements shall provide additional parking spaces for the United States Postal Service (the "Improvements"). Building permits shall be obtained and construction begun on the Improvements within two (2) months of the date of the execution of this Lease. Lessee covenants with Lessor that the Improvements shall be constructed in a good workmanlike.manner according to and in conformity with plans and specifications to be submitted to lessor pursuant to Section 2.2 below and in compliance with all. applicable municipal building and zoning laws and with all other laws, ordinances, orders, rules, regulations and requirements of federal, state and municipal governments and appropriate departments, commissions, boards and officers thereof. At all times during construction, and prior to completion, of the Improvements, Lessor shall have the right, after not less than twenty-four (24) hours notice to Lessee, to enter upon the Premises in the company of a representative of Lessee for the purpose of inspecting the same, provided that such entry and inspection shall not be unreasonably interfere with Lessee's construction of the Improvements. Any and all Improvements which are made by Lessee to the Premises shall be owned by Lessee during the Term but shall remain a part of the Premises and be surrendered therewith at the end of the Term or sooner termination of this Lease, at which time the same shall become the property of Lessor. ARTICLE III. RENT 3.1 Net Leme. It is the intent of the parties hereto that the rent provided herein shall be absolutely net to Lessor and that Lessee shall pay all costs, charges and expenses of every kind and nature against the Premises and any Improvements which may arise or become due during the Term and which, except for execution and delivery hereof, would or could have been payable by Lessor. 3.2 Minimum Rent. During the Term of this Lease, Lessee shall pay to Lessor a rent payment amount of One Dollar ($1.00) per year for the term of the Lease (the "Base Rent"). Rent for any period during the term hereof which is less than one year shall be a pro rata portion of the Base Rent. Rent shall be payable to Lessor at the address stated herein or to such other persons or at such other places as Lessor may designate in writing. ARTICLE IV. USE OF PREMISES AND COMPLIANCE OF LAW 4.1. Permitted Uses. The Premises shall be used and occupied, according to the Sublease approved on the same date, by sublessee for additional space for the United States Postal Service necessary in servicing the La Quinta service areas. 3lease.agm is ME • 4.2 CQmnliance with Law. (a) Lessor warrants to Lessee that the Premises, in the state existing on the date that the Lease term commences, but without regard to the use for which Lessee will occupy the Premises, does not violate any covenants or restrictions of record, or any applicable building code, regulation or ordinance in effect on such Lease term commencement date. In the event it is determined that this warranty has been violated, then it shall be the obligation of the Lessor, after written notice from Lessee, to promptly, at Lessor's sole cost and expense, rectify any such violation. (b) Lessee, at Lessee's expense, shall promptly comply with all applicable statutes, ordinances, rules, regulations, orders, and requirements of all governmental authorities having jurisdiction affecting the Premises and Improvements or the cleanliness, safety, occupancy and use of same, whether or nor any such law, ordinance, order, rule or regulation or requirement in substantial, or foreseen or unforeseen, or ordinary or extraordinary or shall necessitate structural changes of the Improvements or interfere with the use and enjoyment of the Premises. 4.3 Nondiscrimination. The Lessee herein covenants by and for himself or herself, his or her heirs, executors, administrators and assigns, and all persons claiming under or through him or her, and this lease is made and accepted upon and subject to the following conditions: There shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, handicap, age, ancestry or national origin in the leasing, subleasing, transferring, use, occupancy, tenure or enjoyment of the premises herein leased nor shall the lessee himself or herself, or any person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, subtenants or vendees in the premises herein leased. ARTICLE V. PAYMENT OF EXPENSES 5.1 Lessee shall pay all of the costs and expenses in the operation, management, and maintenance of the Improvements. Such expense shall include, without limitation, the following: (I) expenses incurred by Lessee for general maintenance, painting lighting, cleaning, trash removal, security, fire protection; and (ii) the actual cost of repairs to, the Improvements. ARTICLE VI. MAINTENANCE OF THE PREMISES 6.1 Obligations for Maintenance. Lessee, at Lessee's expense without cost to Lessor, shall maintain in good order, condition, quality, and repair, the Improvements and every part thereof and any and all appurtenances thereto wherever located, and all other repairs, replacements, renewals and restorations ordinary and extraordinary, foreseen and unforeseen. 6.2 LiM. Lessee shall keep the Premises, the Improvements, or any part thereof free from any and all liens arising out of any work performed, materials furnished or obligations incurred by or fore Lessee, and agrees to cause to be discharged any mechanic's or materialmen's lien of record within twenty (20) days after the lien has been filed or within ten (10) days after receipt of written request from Lessor, whichever shall be the sooner. 007 3lease.agm • ARTICLE VII. INSURANCE AND INDEMNITY 7.1 T iability Insurance. Lessor has existing insurance through a joint powers insurance authority which it shall keep in force during the term of this Lease. 7.2 Pronertv Insurance. Lessor shall obtain and keep in force during the term of this Lease a policy or policies of insurance covering loss or damage to the Building, but not Lessee's personal property, fixtures, equipment or tenant improvements, in an amodnt noto�ecti n agdainst althe ll replacement value thereof, as the same may exist from time to time, p g p perils including without the classification of fire, extended coverage, vandalism, malicious mischief, flood (in the event same is required by a lender having a lien on the Premises) special extended perils ("all risk", as such term is used in the insurance industry), plate glass insurance and such other insurance as Lessor deems advisable. In addition, Lessor shall obtain and keep in force, during the term of this Lease, a policy of rental value insurance covering a period of one year, with loss payable to Lessor, which insurance shall also cover all Operating Expenses for said period. 7.3 Waiver of Subrogation. Lessee and Lessor each hereby release and relieve the other, and waive their entire right of recovery against the other for loss or damage arising out of or incident to the perils insured against which perils occur in, on or about the Premises, whether due to the negligence or Lessor or Lessee or their agents, employees, contractors and/or invitees. Lessee and Lessor shall, upon obtaining the policies of insurance required hereunder, give notice to the insurance carrier or carriers that the foregoing mutual waiver of subrogation contained in this Lease. 7.4 Indemni . Lessee shall indemnify and hold harmless Lessor from and against any and all claims arising from Lessee's use of the Premises, or from the conduct of Lessee's business or from any activity, work or things done, permitted or suffered by Lessee in or about the Premises or elsewhere and shall further indemnify and hold harmless Lessor from and against any and all claims arising from any breach or default in the performance of any obligation on Lessee's part to be performed under the terms of this Lease, or arising from any act or omission of Lessee, or any of Lessee's agents, contractors, or employees, and from and against all costs, attorney's fees, expenses and liabilities incurred in the defense of any such claim or any action or proceeding brought thereon; and in case any action or proceeding be brought against Lessor by reason of any such claim, Lessee upon notice from Lessor shall defend the same at Lessee's expense by counsel reasonably satisfactory to Lessor and Lessor shall cooperate with Lessee in such defense. Lessee, as a material part of the consideration to Lessor, hereby assumes all risk of damage to property of Lessee or injury to persons, in, upon or about the Premises arising from any cause and Lessee hereby waives all claims in respect thereof against Lessor. ARtCLE VIII. UTILITY CHARGES 8.1 Lessee shall pay all charges for gas, water, sewer, electricity, telephone and other utility services or franchise supplier sued on or in the Premises. If any such charges are not paid when mount so aid by Lessoessor may pay r shall thereupone same after ving, Lessee fifteen (15) days prior written become due to Lessor from Lessee as additional notice, and any am 3lease.agm 4 :,l ARTICLE IX. ALTERATIONS AND ADDITIONS Without Lessor's prior written consent, which consent may be withheld or granted in Lessor's reasonable discretion, Lessee shall not have the right to make changes or alterations to the Improvements or the Premises, except on the following conditions: -(a) Lessee shall not make any alterations, whether structural or non-structural, which will decrease the value of the Premises or the Improvements. If the cost of such changes or alterations to the Improvements or the Premises exceeds Five Thousand Dollars ($5,000), Lessee shall submit to Lessor plans and specifications for approval. (b) Before the commencement of any work, Lessee shall pay the amount of any increased premiums on insurance policies provided for hereunder; (c) Lessor shall in no event be required to make any alterations, rebuilding, replacement, changes, additions or Improvements or repairs to the Premises, except as specifically provided in this Lease; (d) All such changes, alterations, rebuilding, replacements, additions, improvements and repairs to the Premises made by Lessee shall be deemed to have attached to the realty and to have become the property of Lessor upon the expiration of the Term or upon sooner termination of this Lease. ARTICLE X. ASSIGNMENT AND SUBLETTING 10.1 AgencXIs Consent Required. With the exception of the Sublease Agreement with the United States Postal Service attached hereto as Exhibit "C" and incorporated herein by this reference, Lessee agrees and covenants (which covenants shall be binding upon the heirs, executors, and administrators of Lessee) that Lessee shall not, assign, sell, encumber, pledge or otherwise transfer all or any part of Lessee's leasehold estate hereunder, without Lessor's prior written consent. No assignment, whether voluntary or involuntary, by operation of law, under legal process or proceedings, by receivership, in bankruptcy, or otherwise, and no subletting shall be valid or effective without such prior written consent, and at Lessor's election, shall constitute a default. 10.2 Lessee Remains Obligated. No subletting or assignment, even with the consent of Lessor, shall relieve Lessee of its obligation to pay Rent and all of its other obligations hereunder. The acceptance by Lessor of any payment due hereunder from any person or entity other than Lessee shall not be construed as a waiver by Lessor of any provision of this Lease or as a consent to any assignment or subletting. Consent by Lessor to an assignment of this lease or to a subletting of the Premises shall not operate as a waiver or estoppel to the future enforcement by Lessor of its rights pursuant to this Lease. 31eace.agm 5 009 ARTICLE XI. DEFAULT 11.1 Events of Default. The occurrence of any one or more of the following events shall constitute a material default of this Lease by Lessee: (a) The failure by Lessee to make any payment or rent or any other payment required to be made by Lessee hereunder, as and when due, where such failure shall continue for a period of fifteen (15) days after written notice thereof from Lessor to Lessee. (b) Except as otherwise provided in this Lease, the failure by Lessee to observe or perform any of the covenants, conditions or provisions of this Lease to be observed or performed by Lessee where such failure shall continue for a period of thirty (30) days after written notice thereof from Lessor to Lessee; provided, however, that if the nature of Lessee's noncompliance is such that more than thirty (30) days are reasonably required for its cure, then Lessee shall not be deemed to be in default if Lessee commenced such cure within said thirty (30) day period and thereafter diligently prosecutes such cure to completion. (c) The abandonment by Lessee of the Premises or a substantial portion thereof. 11.2 Remedies. In the event of any such material default by Lessee, Lessor may at any time thereafter, with or without notice or demand and without limiting Lessor in the exercise of any right or remedy which Lessor may have by reason of such default: (a) Terminate Lessee's right to possession of the Premises by any lawful means, in which case this Lease and the term hereof shall terminate and Lessee shall immediately surrender possession of the Premises to Lessor. In such event, Lessor shall be entitled to recover from Lessee all damages incurred by Lessor by reason of Lessee's default including, but not limited to, the cost of recovering possession of the Premises; expenses of reletting, including necessary renovation and alteration of the Premises, reasonable attorney's fees, and any real estate commission actually paid; the worth at the time of award by the court having jurisdiction thereof of the amount by which the unpaid rent for the balance of the term after the time of such award exceeds the amount of such rental loss for the same period that Lessee proves could be reasonably avoided that portion of the leasing commission paid by Lessor applicable to the unexpired term of this Lease. (b) Maintain Lessee's right to possession in which case this Lease shall continue in effect whether or not Lessee shall have vacated or abandoned the Premises. In such event Lessor shall be entitled to enforce all Lessor's rights and remedies under this Lease, including the right to recover the rent as it becomes due hereunder. (c) Pursue any other remedy now or hereafter available to Lessor under the laws or judicial decisions of the sate wherein the Premises are located. Unpaid installments of rent and other unpaid monetary obligations of Lessee under the terms of this Lease shall bear interest from the date due at the maximum rate then allowable by law. 3lease.agm 010 • 11.3 Default by Lessor. Lessor shall not be in default unless Lessor fails to perform obligations required of the Lessor within a reasonable time, but in no event later than thirty (30) days after written notice by Lessee to Lessor and to the holder of any first mortgage or deed of trust covering the Premises whose name and address shall have theretofore been furnished to Lessee in writing, specifying wherein Lessor has failed to perform such obligation; provided, however, that if the nature of Lessor's obligation is such that more than thirty (30) days are required for performance than Lessor shall not be in default if Lessor commences performance within such thirty (30) day period and thereafter diligently prosecutes the same to completion. 11.4 Remedies for Lessee. (a) In the event of a default by Lessor, Lessee may abate its rent due to recover any damages suffered as a result of the default. XII. HOLDING OVER This Lease shall terminate and become null and void without further notice upon the expiration of the Term herein specified and any holding over by Lessee after such expiration shall not constitute a renewal or extension hereof or give Lessee any rights under this Lease, except when in writing signed by both parties. XIII. ACCESS BY LESSOR In addition to the right of Lessor to reserve use of the Premises under Article IV, Section 4.1, Lessor and those agents, contractors, servants and employees of Lessor who are identified in writing to Lessee shall have the right, after reasonable notice to Lessee, to enter the Premises during normal business hours to examine the Premises, to perform any obligation of Lessor or to exercise any right or remedy reserved to Lessor in this Lease. ARTICLE XIV. RENEWAL OPTION 14.1 Option to Extend. Provided that Lessee is not otherwise in default under the terms of this Lease, Lessee may at Lessee's election, extend the term of this Lease by a ten (10) year period. Such election shall be exercised by Lessee giving written notice to Lessor of intent to do so no more than three (3) years, but no less than one (1) year, prior to the then scheduled expiration of the initial term of this Lease or any extension thereof. 14.2 Continuation of Terms. The terms and conditions of this Lease during any such extension, specifically including all obligations of the Lessor and Lessee hereunder, shall continue in full force and effect except as may be expressly modified by subsequent written mutual agreement of Lessor and Lessee. 31ease.agm 7 0 ARTICLE XV. MISCELLANEOUS 15.1 Waiver. The waiver by either Lessor or Lessee of any breach of any term, condition or covenant contained herein shall not be deemed a waiver of such term, condition or covenant or any subsequent breach of the same or any other term, condition or covenant contained herein. 15.2 Notices. All notices, demands or other writings to be made, given or sent hereunder, or which may be so given or made or sent by either Lessor or Lessee to the other shall be deemed to have been given when in writing and personally delivered or if mailed on the third (3rd) day after being deposited in the United States mail, certified or registered, postage prepaid, and addressed to the respective parties at their addresses set forth below: To Lessor: La Quinta Redevelopment Agency 78-495 Calle Tampico La Quinta, CA 92253 To Lessee: City of La Quints 78-495 Calle Tampico La Quinta, CA 92253 15.3 Relationship of Parties. Nothing contained herein shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the parties hereto, it being understood and agreed that neither the method of computation of rent, nor any other provision contained herein, nor any acts of the parties herein, shall be deemed to create any relationship between the parties hereto other than the relationship of Lessor and Lessee. Nor shall anything herein be deemed or construed to imply financial support for Lessee's operation apart from the provisions of this Lease. 15.4 Time oEssence. Time is hereby expressly declared to be of the essence of this Lease and of each and every term, covenant and condition hereof which relates to a date or period of time. 15.5 Remedies Cumulative. The remedies herein given to Lessor and Lessee shall be cumulative and are given without impairing any other rights or remedies given Lessor and Lessee by statute or law nor existing or hereafter enacted, and the exercise of any one (1) remedy by Lessor or Lessee shall not exclude the exercise of any other remedy. 15.6 Effect of Invalidity. If any term or provision of this Lease or the application thereof to any person or circumstances shall, to any extent, be invalid or unenforceable, the remainder of this Lease, or the application of its terms and provisions to persons and circumstances other than those to which it has been held invalid or unenforceable shall not be affected thereby, and each term and 3lease.agm 8 Ole 0 0 provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. No acquisition by Lessor of all or any of the interest of Lessee in or to the Premises or the Improvements, and no acquisition by Lessee of all or any interest of Lessor in or to the Premises shall constitute or work a merger of the respective interest, unless expressly provided for. 15.7 Successors and Asians. This Lease and the covenants and conditions contained herein shall be binding upon and inure to the benefit of and shall apply to the successors and assigns of Lessor and to the permitted successors and assigns of Lessee and all references in this Lease to "Lessee" or "Lessor" shall be deemed to refer to and include all permitted successors and assigns of such party. 15.8 Entire Aereement. This Lease contains the entire agreement of Lessor and Lessee with respect to the matters covered hereby, and no other agreement, statement of promise made by either Lessor or Lessee which is not contained herein, shall be valid or binding. No prior agreement, understanding or representation pertaining to any such matter shall be effective for any purpose. No provision of this Lease may be amended or added to except by an agreement in writing signed by Lessor and Lessee. 15.9 Execution of Lease No Option. The submission of this Lease to Lessee shall be for examination purposes only, and does not and shall not constitute a reservation of or option for Lessee to lease, or otherwise create any interest by Lessee in the Premises. Execution of this Lease by Lessee and return to Lessor shall not be binding upon Lessor notwithstanding any tie interval, until Lessor has in fact executed and delivered this Lease to Lessee. 15.10 Cornorate Authority. Each individual executing this Lease on behalf of a corporation, nonprofit corporation, partnership or other entity or organization, represents and warrants awasthat he is duly authorized to execute and deliver this Lease on behalf of said corporation, partnership, ty or organization and that this Lease is binding upon same in accordance with its terms. 15.11 Controlling Law. This Lease shall be governed by and construed in accordance with the federal law. 15.12 Specific Performance. Nothing contained in this Lease shall be construed as or shall have the effect of abridging the right of either Lessor or Lessee to obtain specific performance of any and all of the covenants or obligations of the other party under this Lease. 15.13 Survival of Indemnities and Warranties. The obligations of the indemnifying party under each and every indemnification and hold harmless provision contained in this Lease shall survive the expiration or earlier termination of this Lease to and until the last to occur of (a) the last date permitted by law for the bringing of any claim or action with respect to which indemnification may be claimed by the indemnified party against the indemnifying party under such provision or (b) the date on which any claim or action for which indemnification may be claimed under such 31case.agm 9 013 • provision is fully and finally resolved, and, if applicable, any compromise thereof or judgment or award thereon is paid in full by the indemnifying party and the indemnified party is reimbursed by the indemnifying party for any amounts paid by the indemnified party n compromise thereof or upon judgment or award thereon and in defense of such action or claim, including reasonable attorneys' fees incurred. The representations, warranties, and covenants of the parties contained herein shall survive the termination of this Lease without regard to any investigation made by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Lease as of the day and year first above written. LESSOR STANLEY SNIFF, Chai an La Quinta Redevelopment Agency ao LESSEE GLENDA HOLT, Mayor City of La Quinta Aease.aM 10 f 1 `i 0 0 EXHIBIT A LEGAL DESCRIPTION Lots 19 and 20 of Block 134 of Unit No. 14 of Santa Carmelita at Vale La Quinta as per map recorded in book 18, pages 82 and 83 of Maps, Records of Riverside County, California. 015 0,400 to/ 8) \K EXHIBIT B SITE MAP PROPERTY INFORMATION 51-350 Avenida Navarro APN: 773-104-005 and 773-104-006 OWNER: La Quinta Redevelopment Agency !• 016 ATTACHMENT 3 SUBLEASE AGREEMENT ORIGINAL THIS SUBLEASE AGREEMENT (the "Sublease") is entered into this - �ay of 6Uc_U_-f 1996, by and between the City of La Quinta, a municipal corporation formed under the laws of the State of California ("Sublessor" or "City") and the United States Postal Service ("Sublessee"). RECITALS WHEREAS, Sublessor entered into a certain Lease Agreement as "Lessee" with the La Quinta Redevelopment Agency ("Lessor") dated F -- <o ; 1996 (the "Lease"); and WHEREAS, pursuant to the Lease, Sublessee and Sublessor desire to enter into this Sublease to effectuate the intent of the Lease which is to provide additional property to the United States Postal Service to assist them in the process of making ZIP Code adjustments that will be compatible with the City of La Quinta's municipal lines which is anticipated to become effective December 1, 1995. AGREEMENTS In consideration of the payments to be made hereunder and the covenants and agreements contained herein, the parties hereto agree as follows: Section I. DEFINITIONS "Lease" shall mean the Lease Agreement, dated as of du62 1996 between the City and the La Quinta Redevelopment Agency. "Property" shall mean the property and improvements thereon which are the subject of this Sublease Agreement and which are more particularly described in the Lease Agreement. Section 2. SUBLEASE OF THE PROPERTY The City hereby leases the Property to the Sublessee and the Sublessee hereby takes and assumes all obligations of the Lessee as set forth in the Lease with the exception of the following provisions: (a) Sublessor Assistance. Sublessor shall assist Sublessee in the amount equal to the costs of payment of all required municipal permit fees (collectively, the "Sublessor Assistance"). (b) Rent. During the term of this Sublease, Sublessee shall pay to Sublessor a rent payment amount of One Dollar ($1.00) per year for the term of the Sublease (the "Base Rent"). Rent for any period during the term hereof which is less than one year shall be a pro rata portion of the Base Rent. Rent shall be payable to Sublessor at the address stated herein onto such other persons or at such other places as Sublessor may designate in writing. 017 The term of this Sublease shall commence on the execution date hereof and shall terminate simultaneously with the termination of the Lease. Section 3. NOTICES All notices, demands or other writings to be made, given or sent hereunder, or which may be so given or made or sent by either Sublessor or Sublessee to the other shall be deemed to have been given when in writing and personally delivered or if mailed on the third (3rd) day after being deposited in the United States mail, certified or registered, postage prepaid, and addressed to the respective parties at their addresses set forth below: To Sublessor: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 To Sublessee: . United States Postal Service San Diego District 11251 Rancho Carmel Drive, Room 366 San Diego, CA 92199-9321 Section 4. BINDING EFFECT This Sublease shall inure to the benefit of and shall be binding upon the City and the Sublessee and their respective successors and assigns. Section 5. SEVERABILITY If any one or more of the terms, provisions, covenants or conditions of this Sublease Agreement shall to any extent be declared invalid, enforceable, void or voidable for any reason whatsoever by a court of competent jurisdiction, the finding or order or decree of which becomes final, none of the remaining terms, provisions, covenants and conditions of this Sublease shall be affected thereby, and each provision of this Sublease shall be valid and enforceable to the fullest extent permitted by law. Section 6. AMENDMENTS Attached hereto and made a part hereof are the United States Postal Service General Conditions to USPS Lease. The terms of this Sublease shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except by written instrument signed by the City and the Sublessee or their successors in interest. 2 3sublease.agm 018 Section 7. APPLICABLE LAW This Sublease shall be governed by and construed in accordance with the laws of the federal law. Section 8. VALIDITY If any one or more of the terms, provisions, promises, covenants or conditions of this Sublease shall to any extent be adjudged invalid, unenforceable, void or voidable for any reason whatsoever by a court of competent jurisdiction, then each and all of the remaining terms, provisions, promises, covenants and conditions of this Sublease shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. IN WITNESS WHEREOF, the City and Sublessee have caused this Sublease to be executed on their behalf by their duly authorized signataries, all as of the date first written above. CITY OF LA QUINfA By: GLENDA HOLT, Mayor "SUBLESSOR" UNITED STATES POSTAL SERVICE By. ��/ �� Its: A �� "SUBLESSEE 3 3subleace.egm 019 _UNITED ST13TES POSTAL SERVICE_ SECTION A A.1 CHOICE OF LAW This Lease shall be governed by federal law. A.2 DEFINITIONS As used in this contract, the following terms have the following meanings: a. "Contracting officer" means the person executing this contract on behalf of the Postal Service, and any other employee who is a property authorized contracting officer, the term includes, except as otherwise provided in the contract, the authorized representative of a contracting officer acting within the limits of the authority conferred upon that person. b. "Successful offeror," "offeror," "contractor," or "Lessor' are interchangeable and refer to the party whose proposal is accepted by the Postal Service. c. "Lease" and "agreement" are interchangeable and refer to this document, including all riders and attachments thereto. A.3 EXECUTION REQUIREMENTS a. All co -owners and all other persons having or to have a legal interest in the property must execute the Lease. If the offeror is married, the husband or wife of the offeror must also execute the Lease. The offeror must submit adequate evidence of title. b. If the offeror is a general partnership, each member must sign. c. If the offeror is a limited partnership, all general partners must sign. d. Where the offeror is an administrator or an executor of an estate, there must be furnished a certificate of the clerk of the court or certified copy of the court order showing the appointment of the administrator or executor, together with a certified copy of the will of the deceased. If there is no will, or in the event the will of the deceased does not specifically authorize the administrator or the executor to enter into a contract to lease the proposed quarters, it will generally be necessary to furnish, in addition to the above named items, a certified copy of the court order authorizing such administrator or executor to enter into a lease with the Postal Service. General Conditions to USPS Lease mailed to Lessor at the address specified on page 3 of the Lease, or at an address that Lessor has otherwise appropriately directed in writing. Any notice to the Postal Service provided under this Lease or under any law or regulation must be in writing and may be hand delivered or mailed, addressed to "Contracting Officer, U.S. Postal Service" at the address specified on page 3 of the Lease, or at an address that the Postal Service has otherwise directed in writing. ,e. Where the offeror is a trustee, a certified copy of the instrument creating the trust must be furnished together with any other evidence necessary to establish the trustee's authority to lease. f. Where the offeror is a corporation, leases and lease agreements entered into must have the corporate seal affixed or in place thereof the statement that the corporation has no seal. g. Where the offeror is a corporation, municipal corporation, fraternal order or society, the Lease must be accompanied by documentary evidence affirming the authority of the agent, or agents, to execute the Lease to bind the municipal corporation, fraternal order or society for r which he (or they) purports to act. The usual evidence required to establish such authority is in the form of extracts from the articles of incorporation, or bylaws, or the minutes of the board of directors duly certified. by the custodian of such records, under the corporate seal. Such resolutions, when required, must contain the essential stipulations embodied in the Lease. The names and official titles of the officers who are authorized to sign the Le h. Notices. Any notice to any law or regulation must A.4 MORTGAGEE'S AGREEMENT If there is now or will be a mortgage on the property which is or will be recorded prior to the recording of the Lease, the offeror must notify the contracting officer of the facts concerning such mortgage and, unless in his sole discretion the contracting officer waives the requirement, the offeror must furnish a Mortgagee's Agreement, which will consent to this Lease and shall provide that, in the event of foreclosure, mortgagee, successors, and assigns shall cause such foreclosures to be subject to the Lease. A.5 EQUAL OPPORTUNITY a. The contractor may not discriminate against employees or applicants because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, or national origin. This action must include, but not be limited to, employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other fortes of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants, notices provided by the contracting officer setting forth the provisions of this clause. b. The contractor must, in all solicitations or advertisements for employees placed by it or on its behalf, state that all qualified applicants will be considered for employment without regard to race, color, religion, sex, or national origin. c. The contractor must send to each union or workers' representative with which the contractor has a collective bargaining agreement or other understanding, a notice, provided by the contracting officer, advising the union or workers' representative of the contractors commitments under this clause, and must post copies of the notice in conspicuous places available to employees and applicants. d. The contractor must comply with all provisions of Executive Order (EO) 11246 of September 24, 1965, as amended, and of the rules, regulations, and relevant orders of the Secretary of Labor. e. The contractor must fumish all information and reports required by the Executive order, and by the rules, regulations, and orders of the Secretary, and must permit access to the contractors books, records, and accounts by the Postal Service and the Secretary for purposes of investigation to ascertain compliance with these rules, regulations, and orders. I. If the contractor fails to comply with this clause or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended, in whole or in part; the contractor may be declared ineligible for further contracts in accordance with the Executive order, and other sanctions may be imposed and remedies invoked under the Executive order, or by rule, regulation, or order of the Secretary, or as otherwise provided by law. ase must appear in the document. g, The contractor must insert this clause, including this paragraph g, in Lessor provided under this Lease or under all subcontracts or purchase orders under this contract unless exempted be in writing and may be hand delivered or by Secretary of Labor rules, regulations, or orders issued �rndpp�the lll� s_ ll JJWL Mir) V.0UNITED ST23TES POSTZL SERVICE. Executive order. The contractor must take such action with respect to any such subcontract or purchase order as the Postal Service may direct as a means of enforcing the terms and conditions of this clause (including sanctions for noncompliance), provided, however, that if the contractor becomes involved in, or is threatened with, litigation as a result, the contractor may request the Postal Service to enter into the litigation to protect the interests of the Postal Service. h. Disputes under this clause will be governed by the procedures in 41 CFR 60-1.1. A.6 FACILITIES NONDISCRIMINATION a. As used in this clause, the term "facility" means stores, shops, restaurants, cafeterias, restrooms, and any other facility of a public nature in the building in which the space covered by this Lease is located. b. The Lessor agrees that he will not discriminate by segregation or otherwise against any person or persons because of race, religion, color, age, sex, or national origin in furnishing, or by refusing to furnish, to such person or persons the use of any facility including any and all services, privileges, accommodations, and activities provided thereby. c. It is agreed that the Lessor's noncompliance with the provisions of this clause shall constitute a material breach of this Lease. In the event of such noncompliance, the Postal Service may take appropriate action to enforce compliance, may terminate this lease, or may pursue such other remedies as may be provided by law. In the event of termination, the Lessor shall be liable for all excess costs of the Postal Service in acquiring substitute space, including but not limited to the cost of moving to such space. d. The Lessor agrees to include, or to require the inclusion of the foregoing provisions of this clause (with the terms "Lessor' and "Lease" appropriately modified) in every agreement or concession pursuant to which any person other than the Lessor operates or has the right to operate any facility. The Lessor also agrees that it will take such action with respect to any such agreement as the Postal Service may direct as a means of enforcing this clause, including but not limited to termination of the agreement or concession. A.7 OFFICIALS NOT TO BENEFIT No member of or delegate to Congress may be admitted to any part or share of this contract, or to any benefit arising from it. This prohibition does not apply to the extent this contract is with a corporation for the corporation's general benefit. A.8 CONTINGENT FEES General Conditions to USPS Lease be considered as bona fide employees or agencies within the exception contained in this clause. A.9 ASSIGNMENT OF CLAIMS a. If this contract provides for payments aggregating $10,000 or more, claims for moneys due or to become due from the Postal Service under it may be assigned to a bank, trust company, or other financing institution, including any federal lending agency, and may thereafter be further assigned and reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party, except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract. No assignment or reassignment will be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or reassignment, together with a true copy of the instrument of assignment, is filed with a. The offeror warrants that no person or selling agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide, established commercial or selling agencies maintained by the Lessor for the purpose of obtaining business. b. For breach or violation of this warranty, the Postal Service has the right to annul this contract without liability, or at its sole discretion, to deduct from the contract price or consideration, or otherwise recover from offeror the full amount of the commission, percentage, brokerage fee, or contingent fee. c. Licensed real estate agents or brokers having listings on property for rent, in accordance with general business practice, and who have not obtained such licenses for the sole purpose of effecting this lease, may 1.The contracting officer, and 2.The surety or sureties upon any bonds. b. Except with the written consent of the Contracting Officer, assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination of the contract for default at the option of the Postal Service. c. Nothing contained herein shall be construed so as to prohibit transfer of ownership of the demised premises, so long as such transfer is subject to this agreement. A.10 COMPLIANCE WITH OSHA STANDARDS To the extent this agreement is for construction, alteration, and/or repairs, the Lessor must (i) comply with applicable Occupational Safety and Health Standards, title 29 Code of Federal Regulations, Part 1910, promulgated pursuant to the authority of the Occupational Safety and Health Act of 1970; (ii) comply with any other applicable federal, state, or local regulation governing workplace safety to the extent they are not in conflict with (i); and (iii) take all other proper precautions to protect the health and safety of (a) any laborer or mechanic employed by the Lessor in performance of this agreement, (b) Postal Service employees, and (c) the public. The Lessor must include this clause in all subcontracts hereunder and to require its inclusion in all subcontracts of a lower tier. The tern "Lessor" as used in this clause in any subcontract must be deemed to refer to the subcontractor. A.111 EXAMINATION OF RECORDS a. The Postal Service and its authorized representatives will, until three years after final payment under this contract, or for any shorter period specified for particular records, have access to and the right to examine any directly pertinent books, documents, papers, or other records of the contractor involving transactions related to this contract. b. The contractor agrees to include in all subcontracts under this contract a provision to the effect that the Postal Service and its authorized representatives will, until three years after final payment under the subcontract, or for any shorter specified period for particular records, have access to and the right to examine any directly pertinent books, documents, papers, or other records of the subcontractor involving transactions related to the subcontract. The tern "subcontract" as used in this clause excludes: 1. Purchase orders; and (1 ? i RETERMSS Wm +110115) r UNITED STATES POSTAL SERVICE. 2. Subcontracts for public utility services at rates established for uniform applicability to the general public. A.12 CLEAN AIR AND WATER The contractor agrees: a. To comply with all the requirements of section 114 of the Clean Air Act (42 U.S.C. 7414) and section 308 of the Clean Water Ad (33 U.S.C. 1318) relating to inspection, monitoring, entry, reports, and information, as well as other requirements specked in section 114 of the Clean Air Act and section 308 of the Clean Water Act, and all regulations and guidelines issued to implement those acts before the award of this contract; b. That no portion of the work required by this contract will be performed in a facility listed on the Environmental Protection Agency List of Violating Facilities on the date when this contract was awarded unless and until the EPA eliminates the name of the facility from the listing; . c. To use its best efforts to comply with clean air standards and clean water standards at the facility in which the contract is being performed; and d. To insert the substance of this clause into any nonexempt subcontract, including this paragraph d. A.13 CLAIMS AND DISPUTES a. This contract is subject to the Contract Disputes Act of 1978 (41 U.S.C. 601-613) ('the Act"). b. Except as provided in the Act, all disputes arising under or relating to this contract must be resolved under this clause. c. "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the contractor seeking the payment of money exceeding $50,000 is not a claim under the Ad until certified as required by subparagraph d.2 below. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under the Ad. The submission may be converted to a claim under the Act by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time. d. 1. A claim by the contractor must be made in writing and submitted to the contracting officer for a written decision. A claim by the Postal Service against the contractor is subject to a written decision by the contracting officer. 2. For contractor claims exceeding $50,000, the contractor must submit with the claim a certification that: General Conditions to USPS Lease 3. (a) If the contractor is an individual, the certification must be executed by that individual. (b) If the contractor is not an individual, the certification must be executed by: (1) A senior company official in charge at the contractors plant or location involved; or (2) An officer or general partner of the contractor having overall responsibility for the conduct of the contractors affairs. e. For contractor claims of $50.000 or less, the contracting officer must, if requested in writing by the contractor, render a decision within 60 days of the request. For contractor -certified claims over $50,000, the contracting officer must, within 60 days, decide the claim or notify the contractor of the date by which the decision will be made. f. The contracting officer's decision is final unless the contractor appeals or files a suit as provided in the Act. g. The Postal Service will pay interest on the amount found due and unpaid from: 1. The date the contracting officer receives the claim (properly certified if required); or 2. The date payment otherwise would be due, if that date is later, until the date of payment. It. Simple interest on claims will be paid at a rate determined in accordance with the Interest clause. I. The contractor must proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the contracting officer. A.14 AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS The following clause is applicable if this contract provides for payments aggregating $2,500 or more. a. The contractor may not discriminate against any employee or applicant because of physical or mental handicap, in regard to any position for which the employee or applicant is qualified. The contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified handicapped individuals without discrimination in all employment practices, such as employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other fortes of compensation, and selection for training (including apprenticeship). b. The contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Rehabilitation Act of 1973, as amended. (a) The claim is made in good faith; c. In the event of the contractors noncompliance with this clause, (b) Supporting data are accurate and complete to the best of the action may be taken in accordance with the rules and regulations and contractor's knowledge and belief; and relevant orders of the Secretary of Labor. (c) The amount requested accurately reflects the contract d. The contractor agrees to post in conspicuous places, available to adjustment for which the contractor believes the Postal Service employees and applicants, notices in a forth to be prescribed by the is liable. Director, office of Federal Contract Compliance Programs, provided by or through the contracting officer. These notices state the contractor's obligation under the law to take affirmative action to employ and advance (jam 1Ms) UNITED STATES POST SESERVICE. General Conditions to USPS Lease in employment qualified handicapped employees and applicants, and the exclusion does not apply to a particular opening once the contractor rights of applicants and employees. decides to consider applicants outside its own organization or employerlunion arrangements for that opening. e. The contractor must notify each union or worker's representative with which it has a collective bargaining agreement or other understanding that the contractor is bound by the terms of section 503 of the Act and is committed to taking affirmative action to employ, and advance in employment, handicapped individuals. f. The contractor must include this clause in every subcontract or purchase order over $2,500 under this contract unless exempted by rules, regulations, or orders of the Secretary issued pursuant to section 503 of the Act, so its provisions will be binding upon each subcontractor or vendor. The contractor must take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce in these provisions, including action for noncompliance. f. Definitions A.15 AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA If this contract provides for payments aggregating $10,000 or more, the following clause is applicable. a. The contractor may not discriminate against any employee or applicant because that employee or applicant is a disabled veteran or veteran of the Vietnam era, in regard to any position for which the employee or applicant is qualified. The contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled veterans and veterans of the Vietnam era without discrimination in all employment practices, such as employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other fortes of compensation, and selection for training (including apprenticeship). b. The contractor agrees that all suitable employment openings of the contractor existing at the time of the execution of this contract or occurring during its performance (including those not generated by this contract and those occurring at an establishment of the contractor other than the one where the contract is being performed, but excluding those of independently operated corporate affiliates) will be listed at an appropriate local office of the State employment service system where the opening occurs. The contractor further agrees to provide such reports to the local office regarding employment openings and hires as may be required. State and local government agencies holding Postal Service contracts of $10,000 or more will also list all their suitable openings with the appropriate office of the State employment service. c. Listing of employment openings with the employment service system will be made at least concurrently with the use of any other recruitment source or effort and will involve the normal obligations attaching to the placing of a bona fide job order, including the acceptance of referrals of veterans and non -veterans. The listing of employment openings does not require the hiring of any particular applicant or hiring from any particular group of applicants, and nothing herein is intended to relieve the -contractor from any other requirements regarding nondiscrimination in employment. d. Whenever the contractor becomes contractually bound to the listing provisions of this clause, it must advise the employment service system in each State where it has establishments of the name and location of each hiring location in the State. The contractor may advise the State system when it is no longer bound by this clause. e. Paragraphs b, c, and d above do not apply to openings the contractor proposes to fill from within its own organization or under a customary and traditional employer/union hiring arrangement. But this 1. "All suitable employment openings" includes openings that occur in the following job categories: production and non -production; plant and office; laborers and mechanics; supervisory and non - supervisory; technical; and executive, administrative, and professional openings as are compensated on a salary basis of less than $25,000 per year. This term includes full-time employment, temporary employment of more than three days' duration, and part- time employment. It does not include. openings the contractor proposes to fill from within its own organization or under a customary and traditional employer/union hiring arrangement or openings in an educational institution that are restricted to students of that institution. Under the most compelling circumstances, an employment opening may not be suitable for listing, including situations in which the needs of the Postal Service cannot reasonably be otherwise supplied, when listing would be contrary to national security, or when the requirement of listing would otherwise not be in the best interests of the Postal Service. 2. "Appropriate office of the State employment service" means the local office of the Federal/State national systems of public employment offices with assigned responsibility for serving the area where the employment opening is to be filled. 3. "Openings the contractor proposes to fill from within its own organization" means employment openings for which persons outside the contractors organization (including any affiliates, subsidiaries, and the parent companies) will not be considered and includes any openings the contractor proposes to fill from regularly established "recall" lists. 4. "Openings the contractor proposes to fill under a customary and traditional employer/union hiring arrangement" means employment openings the contractor proposes to fill from union halls as part of the customary and traditional hiring relationship existing between it and representatives of its employees. g. The contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Vietnam Era Veterans Readjustment Assistance Act of 1972, as amended. h. In the event of the contractors noncompliance with this clause, action may be taken in accordance with the rules, regulations, and relevant orders of the Secretary. i. The contractor agrees to post in conspicuous places, available to employees and applicants, notices in a form to be prescribed by the Director, Office of Federal Contract Compliance Programs, provided by or through the contracting officer. These notices state the contractors obligation under the law to take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam era, and the rights of applicants and employees. j. The contractor must notify each union or workers' representative with which it has a collective bargaining agreement or other understanding . that the contractor is bound by the teens of the Act and is committed to taking affirmative action to employ, and advance in employment, qualified disabled veterans and veterans of the Vietnam era. k. The contractor must include this clause in every subcontract or purchase order of $10,000 or more under this contract unless exempted by rules, regulations, or orders of the Secretary issued pursuant to the Act, so its provisions will be binding upon each subcontractor'or vendor. 23 RETERMSS 1im tsssl VKUMTED STATES POSTAL SERVICE. The contractor must take such action with respect to any subcontract or purchase order as the Director of the office of Federal Contract Compliance Programs may direct to enforce in these provisions, including action for noncompliance. A.16 GRATUITIES General Conditions to USPS Lease Postal Service contract or to imply in any manner that the Postal Service endorses its products. A.19 RECORDING Recording Not Required a. The Postal Service may terminate this contract for default if, after A.20 SUBLEASE notice and a hearing, the Postal Service Board of Contract Appeals determines that the contractor or the contractor's agent or other The Postal Service may sublet all or any part of the premises or assign representative: this lease but shall not be relieved from any obligation under this lease 1. Offered or gave a gratuity (such as a gift or entertainment) to an by reason of any subletting or assignment. officer or employee of the Postal Service; and A.Y1 ALTERATIONS 2. Intended by the gratuity to obtain a contract or favorable treatment under a contract. b. The rights and remedies of the Postal Service provided in this clause are in addition to any other rights and remedies provided by law or under this contract. A.17 HAZARDOUS/TOXIC CONDITIONS CLAUSE "Friable asbestos material" means any material containing more than 1% asbestos by weight that hand pressure can crumble, pulverize, or reduce to powder when dry. Sites cannot have contaminated soil, water or undisclosed underground storage tanks. Unless due to the act or negligence of the Postal Service, if contaminated soil, water, underground storage tanks or piping or friable asbestos or any other hazardousttoxic materials or substances as defined by applicable Local, State or Federal law is subsequently identified on the premises, the Lessor agrees to remove such materials or substances upon notification by the U. S. Postal Service at Lessors sole cost in accordance with EPA and/or State guidelines. If the Lessor fails to remove the asbestos or hazardousttoxic materials or substances, the Postal Service has the right to accomplish the work and deduct the cost plus administrative costs, from future rent payments or recover these costs from Lessor by other means, or may, at its sole option, cancel this Lease. In addition, the Postal Service may proportionally abate the rent for any period the premises, or any part thereof, are determined by the Postal Service to have been rendered unavailable to it by reason of such condition. The remainder of this clause applies if this Lease is for premises not previously occupied by the Postal Service. By execution of this Lease the Lessor certifies: 1. The property and improvements are free of all contamination a, terminate this lease as of the date the premises become unfit for use from petroleum products or any hazardousttoxic or unhealthy and occupancy, or materials or substances including friable asbestos, as defined by applicable State or Federal law. 2. There are no undisclosed underground storage tanks or associated piping on the property. The Lessor hereby indemnifies the Postal Service and its officers, agents, representatives, and employees from all claims, loss, damage, actions, causes of action, expense and/or liability resulting from, brought for, or on account of any violation of this clause. The Postal Service shall have the right to make alterations, attach fixtures and erect additions, structures or signs in or upon the premises hereby leased (provided such alterations, additions, structures, or signs shall not be detrimental to or inconsistent with the rights granted to other tenants on the property or in the building in which said premises are located); which fixtures, additions or structures so placed in, upon or attached to the said premises shall be and remain the property of the Postal Service and may be removed or otherwise disposed of by the Postal Service. Prior to expiration or termination of this lease the Postal Service may remove such alterations and improvements and restore the premises to as good condition as that existing at the time of entering upon the same under the lease, reasonable and ordinary wear and tear and damages by the elements or by circumstances over which the Postal Service has no control, excepted. If however, at the expiration or termination of the lease or any renewal or extension thereof, the Postal Service elects not to remove such alterations and/or improvements, said alterations and/or improvements shall become the property of the Lessor and any rights of restoration are waived. A.22 APPLICABLE CODES AND ORDINANCES The Lessor, as part of the rental consideration, agrees to comply with all codes and ordinances applicable to the ownership and operation of the building in which the rented space is situated and to obtain all necessary permits and related items at no cost to the Postal Service. A.23 DAMAGE OR DESTRUCTION OF PREMISES A.18 ADVERTISING OF CONTRACT AWARDS Except with the contracting officers prior approval, the contractor agrees not to refer in its commercial advertising to the fact that it was awarded a If the demised premises or any portion thereof are damaged or destroyed by fire or other casualty, Ads of God, of a public enemy, riot or insurrection or are otherwise determined by the Postal Service to be unfit for use and occupancy, the Postal Service may: b. require the Lessor to repair or rebuild the premises as necessary to restore them to tenantable condition to the satisfaction of the Postal Service. For any period the premises, or any part thereof, are unfit for use and occupancy, the rent will be abated in proportion to the area determined by the Postal Service to be untenantable. Unfitness for use does not include unsuitability arising from such causes as design, size, or location of the premises, or C. accomplish all repair necessary for postal occupancy and deduct all such costs, plus administrative burden from future rents. Ci24 RETERMSS (uae. 19"1 UNITED STATES POST LL SERVICE. General Conditions to LISPS Lease A.24 LESSOR OBLIGATIONS n. If air-conditioning equipment is furnished - Lessor must furnish air conditioning equipment in the demised premises in good working order The Lessors obligations regarding the services to be provided are further and, if maintained by Lessor, will be maintained in accordance with the defined as follows: Maintenance Rider included attached hereto. a. If heating system and fuel are furnished - Lessor must furnish heating system together with all fuel required for proper operation of the system during the continuance of the Lease. The system must be in good working order and, if maintained by the Lessor, will be maintained in accordance with the Maintenance Rider attached hereto. b. If heat is furnished - Lessor must maintain a uniform heating temperature of 65 degrees F. in all enclosed portions of the demised premises during the continuance of the Lease. o. If air-conditioning is furnished - Lessor must maintain a uniform temperature of no greater than 78 degrees F. in all enclosed portions of the demised premises and be responsible for servicing of the air conditioning equipment including, but not limited to, the replacement of necessary filters and refrigerant as required for proper operation of the equipment together with power, water and other services for Its operation. A.25 LESSOR'S SUCCESSORS c. If heating system is furnished - Lessor must furnish heating system in good working order and, if maintained by Lessor, will be maintained in The terms and provisions this Lease and the conditions herein are a accordance with the Maintenance Rider attached hereto. binding on the Lessor, and all heirs, executors, administrators, successors, and assigns: d. If lighting fixtures and power are furnished - Lessor must provide light fixtures in good working order as well as pay all recurring electric bills. e. If light fixtures are furnished - Lessor must provide light fixtures in good working order. I. If electricity is furnished - Lessor must pay for all recurring electric bills and furnish the electrical system during the continuance of the Lease. g. If electrical system is furnished - Lessor must furnish an electrical system in good working order having a separate electrical meter. h. If water system and water are furnished - Lessor must furnish a water system in good working order and pay for all recurring water bills during the continuance of the Lease. i. If water system is furnished - Lessor must furnish a water system in good working order with separate water meter. j. If sewerage service is furnished - Lessor agrees to furnish sewerage systems including all equipment, piping, plumbing, lines, connections, septic tanks, field lines and related devices, as necessary and to pay all charges, fees and other costs for such system and services during the continuance of the Lease. k. If sewerage system is furnished - Lessor agrees to furnish sewerage systems including all equipment, piping, plumbing, lines, connections, septic tanks, field lines, and related devices, as necessary during the continuance of the Lease. I. Future Availability of Public Water and/or Sewerage Services - Regardless of Lessor's responsibility for water and/or sewerage under this Lease, if public water and/or sewerage services are not currently available, but become available in the future, the Lessor agrees to accomplish connection, maintain, and pay all fees and costs involved in connecting the building system to the public water and/or sewerage systems. After connection, the Postal Service agrees to pay recurring charges for water consumption and use of sewerage services. If connection of such services is optional, the Postal Service will determine if the connection is to be made.by the Lessor. m. If air-conditioning equipment and operating power are provided - Lessor must furnish air-conditioning equipment together with all power required for proper operation of the equipment during the continuance of the Lease. , The equipment must be in good working order and, if maintained by the Lessor, will be maintained in accordance with the Maintenance Rider attached hereto. A.26 DRUG -FREE WORKPLACE a. Applicability. This clause applies to all contracts with individuals without regard to the dollar amount, and to all other contracts over $50,000. b. Exceptions. This clause does not apply to those contracts that are to be performed completely outside of the United States, its territories, and possessions. c. Definitions. As used in this clause: 1. "Controlled substance" means those substances identified in schedules I through V, Section 202 of the Controlled Substances Act (21 U.S.C. 812), and as further defined in 21 CFR Sections 1308.11 through 1308.15. 2. "Conviction" means a finding of guitt (including a finding based on a plea of guilty or a plea of nolo contender) by any judicial body charged with the responsibility to determine violations of criminal drug statutes. 3. "Criminal drug statute" means a federal or non-federal criminal statute involving drug abuse. 4. "Drug abuse" means the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance. 5. "Employee" means any person directly engaged in the performance of work under a Postal Service contraeL 6. "Individual" means a contractor with no employees other than himself or herself. 7. 'Workplace" means any site where work is being done in connection with this contract. d. Requirements 1. Contractors, except as individuals, must provide a drug -free workplace by: (a) Publishing, publicly posting, and furnishing each employee a statement that drug abuse in the workplace is prohibited and specifying what actions will be taken against employees for violations of the prohibition; (b) Establishing a drug -free awareness program to inform all employees about: f)25 RETERMSS Ow. i9m) UNITED STATES. ' _ ZST/AL SERVICE- (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Notifying all employees that, as a condition of continued employment on this contract, the employee must: (1) Abide by the contractor's prohibition of drug abuse in the workplace; and (2) Notify the contractor of any criminal drug conviction for a violation occurring in the workplace within five (5) days of such conviction; . (d) Notifying the contracting officer within ten (10) days of receiving a notice of a conviction from an employee or otherwise; (e) Instituting appropriate personnel action, up to and including termination, against an employee or requiring the employee to complete a drug abuse assistance or rehabilitation program approved by a Federal, State, local health, law enforcement, or other appropriate agency within thirty (30) days of receiving a notice of conviction; and (f) Making consistent and good faith efforts to maintain a drug - free workplace through implementation of paragraphs d.1.(a) through d.1.(e), above. 2. The contractor, if an individual, must not engage in drug abuse in the performance of this contract. e. Sanctions. Violation of the terms of this clause may be grounds for the termination for default, and suspension or debarment from eligibility for future Postal Service contracts. A.27 DAVIS-BACON ACT The following is applicable it this agreement covers premises of net interior space in excess of 6,500 square feet and involves construction work over $2,000.00. a. Minimum Wages 1. All mechanics and laborers employed in the contract work (other than maintenance work of a recurring, routine nature necessary to keep the building or space in condition to be continuously used at an established capacity and efficiency for its intended purpose) must be paid unconditionally, and not less than once a week, without deduction or rebate (except for deductions ,permitted by the Copeland Regulations (29 CFR Part 3)), the amounts due at the time of payment computed at rates not less than the aggregate of the basic hourly rates and rates of payments, contributions, or costs for any fringe benefits contained in the wage -determination decision of the Secretary of Labor, attached hereto, regardless of any contractual relationship alleged to exist between the. Lessor, or subcontractor and these laborers and mechanics. A copy of the wage -determination decision must be kept posted by the Lessor at the site of the work in a prominent place where it can easily be seen by the workers. General Conditions to USPS Lease 2. The Lessor may discharge its obligation under this clause to I workers in any classification for which the wage -determination decision contains: (a) Only a basic hourly rate of pay, by making payment at not less than that rate, except as otherwise provided in the Copeland Regulations (29 CFR Part 3); or (b) Both a basic hourly rate of pay and fringe -benefit payments, by paying in cash, by irrevocably contributing to a fund, plan, or program for, or by assuming an enforceable commitment to bear the cost of, bona fide fringe benefits contemplated by 40 U.S.C. 276a, or by a combination of these. 3. Contributions made, or costs assumed, on other than a weekly basis (but not less often than quarterly) are considered as having been constructively made for a weekly period. When a fringe benefit is expressed in a wage determination in any manner other than as an hourly rate and the Lessor pays a cash equivalent or provides an alternative fringe benefit, the Lessor must furnish information with the Lessors payrolls showing.how the Lessor determined that the cost incurred to make the cash payment or to provide the alternative fringe benefit is equal to the cost of the wage -determination fringe benefits. When the Lessor provides a fringe benefit different from that contained in the wage determination, the Lessor must show how the hourly rate was arrived at. In the event of disagreement as to an equivalent of any fringe benefit, the contracting officer must submit the question, together with the contracting officers recommendation, to the Secretary of Labor for final determination. 4. If the contractor does not make payments to a trustee or other third person, the contractor may consider as payment of wages the costs reasonably anticipated in providing bona fide fringe benefits, but only with the approval of the Secretary of Labor pursuant to a written request by the Lessor. The Secretary of Labor may require the Lessor to set aside assets in a separate account, to meet the Lessors obligations under any unfunded plan or program. 5. The contracting officer will require that any Gass of laborers or mechanics not listed in the wage -determination but to be employed under the contract will be classified in conformance with the wage - determination and report the action taken to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, D.C. 20210-0001, for approval. The contracting officer will approve an additional classification and wage rate and fringe benefits therefor only it. (a) The work to be performed by the classification requested is not performed by a classification in the wage -determination; (b) The classification is utilized in the area by the construction industry; and (c) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. 6. If the Lessor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate and fringe benefits therefor, the contracting officer must submit the question, together with the views of the interested parties and the contracting officers recommendation, to the Wage and Hour Administrator for final determination. The Administrator or authorized representative will, within 30 days of receipt, approve, modify, or disapprove every proposed additional classification action, or issue a final determination if the parties disagree, and so advise the contracting officer or advise that additional time is necessary. The final �UNITED STATES POST/JL SERVICE - approved wage rate (and fringe benefits if appropriate) must be paid to all workers performing work in the classification under the contract from the first day work is performed in the classification. The Lessor will post a copy of the final determination of the conformance action with the wage -determination determination at the site of the work. (The Department of Labor information collection and reporting requirements contained in subparagraph a.5 above and in this subparagraph a.6 have been approved by the Office of Management and Budget under OMB control number 1215-0140.) b. Apprentices and Trainees 1. Apprentices may be permitted to work only when (a) registered, individually, under a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, U.S. Department of Labor, or, if no such recognized agency exists in a State, under a program registered with the Bureau of Apprenticeship and Training, or (b) if not individually registered in the program, certified by the Bureau of Apprenticeship and Training or State agency (as appropriate) to be eligible to work only if individually registered in a program approved by the Employment and Training Administration, U.S. Department of Labor. 2. The ratio of apprentices to journeymen or trainees to journeymen in any craft classification must not be greater than that permitted for the Lessors entire work force under the registered apprenticeship or trainee program. Apprentices and trainees must be paid at least the applicable wage rates and fringe benefits specified in the approved apprenticeship or trainee program for the particular apprentice's or trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage - determination. If the apprenticeship or trainee program does not specify fringe benefits, apprentices or trainees must be paid in the full amount of fringe benefits listed on the wage -determination for the applicable classification unless the Administrator of Wage and Hour Division determines that a different practice prevails. Any employee listed on a payroll at an apprentice or trainee wage rate not registered, or performing work on the job site in excess of the ratio permitted under the registered program, must be paid the wage rate on the wage determination for the classification of work actually performed. 3. If the Bureau of Apprenticeship and Training or State agency recognized by the Bureau (as appropriate) withdraws approval of an apprenticeship program, or if the Employment and Training Administration withdraws approval of a trainee program, the contractor will no longer be permitted to utilize apprentices or trainees (as appropriate) at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (See 29 CFR 5.16 for special provisions that apply to training plans approved or recognized by the Department of Labor prior to August 20, 1975.) 4. The utilization of apprentices, trainees, and journeymen must be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30. r c. Overtime Compensation 1. The Lessor may not require or permit any laborer or mechanic employed on any work under this contract to work more than 40 hours in any workweek on work subject to the provisions of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), unless the laborer or mechanic receives compensation at a rate not less than one -and -one-half times the laborers or mechanic's basic rate of pay for all such hours worked in excess of 40 hours. General Conditions to USPS Lease 2. For violations of subparagraph CA above, the Lessor is liable for liquidated damages, which will be computed for each laborer or mechanic at $10 for each day on which the employee was required or permitted to work in violation of subparagraph c.1 above. 3. The contracting officer may withhold from the Lessor sums as may administratively be determined necessary to satisfy any liabilities of the Lessor for unpaid wages and liquidated damages pursuant to subparagraph c.2 above. d. Payroll and Other Records 1. For all laborers and mechanics employed in the work covered by this clause, the Lessor must maintain payrolls and related basic records and preserve them for a period of three years after contract completion. The records must contain the name, address, and social security number of each employee, the employee's correct classification, rate of pay (including rates of contributions for, or costs assumed to provide, fringe benefits), the daily and weekly number of hours worked, deductions made, and actual wages paid. Whenever the Lessor has obtained approval from the Secretary of Labor to assume a commitment to bear the cost of fringe benefits under subparagraph a.4 above, the Lessor must maintain records showing the commitment and its approval, communication of the plan or program to the employees affected, and the costs anticipated or incurred under the plan or program. Lessors employing apprentices or trainees under approved programs must maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. 2. The Lessor must submit weekly, for each week in which any work covered by this clause is performed, a copy of all payrolls to the contracting officer. The Lessor is responsible for the submission of copies of payrolls of all subcontractors. The copy must be accompanied by a statement signed by the Lessor indicating that the payrolls are correct and complete, that the wage rates contained in them are not less than those determined by the Secretary of Labor, and that the classifications set forth for each laborer or mechanic conform with the work the laborer or mechanic performed. Submission of the Weekly Statement of Compliance (see 29 CFR 5.5(2)(3)(ii)) required under this agreement satisfies this requirement. As required by this clause, the Lessor must submit a copy of any approval by the Secretary of Labor. (The Department of Labor information collection and reporting requirements in this subparagraph d.2 have been approved by the Office of Management and Budget under OMB control numbers 1215-0140 and 1215-0017.) 3. The Lessors records required under this clause must be available for inspection by authorized representatives of the contracting officer and the Department of Labor, and the Lessor must permit the representative to interview employees during working hours on the job. 4. The Lessor must comply with the Copeland Regulations of the Secretary of Labor (29 CFR Part 3), which are hereby incorporated in this contract by reference. e. Withholding of Funds. The contracting officer may withhold from the Lessor under this or any other contract with the Lessor so much of the accrued payments or advances as is considered necessary to pay all laborers and mechanics the full amount of wages required by this contract or any other contract subject to the Davis -Bacon prevailing wage requirements that is held by the Lessor. 027 RETERMSS Ow. tMs) Vrr UNITEDSTATES POSTAL SERVICE. f. Subcontracts 1. If the Lessor or any subcontractor fails to pay any laborer or mechanic employed on the site of the work any of the wages required by the contract, the contracting officer may, after written notice to the Lessor, suspend further payments or advances to the Lessor until violations have ceased. A.28 BANKRUPTCY In the event the lessor enters into proceedings relating to bankruptcy, whether voluntary or involuntary, the lessor will furnish, by certified mail, written notification of the bankruptcy to the contracting officer responsible for administering the contract. The notification must be furnished within five days of the initiation of the bankruptcy proceedings. The notification must include the date on which the bankruptcy petition was filed, the court in which the petition was filed, and a list of Postal Service contracts and contracting officers for all Postal Service contracts for which final payment has not yet been made. This obligation remains in effect until final payment under this contract. General Conditions to USPS Lease ri 2 8 ectcnucc , ...a. BUSINESS SESSION ITEM: % ORDINANCE NO. 355 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ZONE CHANGE, ASSIGNING GOLF COURSE AND LOW DENSITY RESIDENTIAL DESIGNATION TO APPROXIMATELY 280 ACRES LOCATED AT THE SOUTHWEST CORNER OF AIRPORT BOULEVARD AND MONROE STREET. CASE NO.: ZONE CHANGE 2001-098 APPLICANT: VILLAGE AT THE PALMS WHEREAS, the City Council of the City of La Quinta, California, did on the 3rd day of April, 2001 hold a duly noticed Public Hearing for Village at the Palms to review a Pre -Annexation Zone Change to allow the pre -zoning of approximately 280 acres, pending annexation to the City, at the southwest corner of Airport Boulevard and Monroe Street; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 27`h day of March, 2001 hold a duly noticed Public Hearing for Village at the Palms to review a Pre -Annexation Zone Change to allow the pre -zoning of approximately 280 acres, pending annexation to the City, at the southwest corner of Airport Boulevard and Monroe Street, more particularly described as: TRACT 28983, THE PALMS GOLF COURSE PARCELS AND APN 761-720-017, 018, 019, AND 020 WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings approving said Zone Change: 1 . The proposed project is consistent with the goals and policies of the La Quinta General Plan, and the Land Use Map for the General Plan and surrounding development and land use designations, ensuring land use compatibility. 2. The Zone Change will not be detrimental to the public health, safety and welfare, as it has been designed to be compatible with surrounding development, and conform with the City's standards and requirements. 3. The Zone Change is compatible with the City's Zoning Ordinance in that it supports the development of a range of housing in an integrated community. Ordinance No. 355 Zone Change 2001-098 The Village at the Palms Adopted: April 3, 2001 Page 2 4. The Zone Change, to be effective upon annexation of the property, supports the orderly development of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby confirm the conclusion that Environmental Assessment 2001-408 assessed the environmental concerns of the Zone Change; and, 3. That it does approve Zone Change 2001-098 as contained in Exhibit "A" attached hereto and made part of, for the reasons set forth in this Resolution effective upon annexation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171h day of April, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: STANLEY SNIFF, Mayor Pro Tern City of La Quinta, California Ordinance No. 355 Zone Change 2001-098 The Village at the Palms Adopted: April 3, 2001 Page 3 ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 6n � I g1 t "/ ' CHANGE OF ZONING PLAN THE NE 714, THE NW 114 OF THESE 714 AND THEE 112 OF THESE 1/4 OF SEC.22, T. 6S., R.7E., S.B.M. CITY OF LA QUINTA LEGEND © RESIDENTIAL LOW DENSITY © GOLF COURSE AVENUE M AVENUE 58 SCALE: 1 "=500' ZC aoo I - 09 t� STUDY SESSION ITEM: `&ty/ 4 4 Q" MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: April 17, 2001 SUBJECT: Study Session Item No. 1 Discussion of Facility Use Policies This item has been pulled from the agenda. T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: CONSENT CALENDAR: ITEM TITLE: April 17, 2001 STUDY SESSION: a - Discussion of the Draft 2001-2002 Economic PUBLIC HEARING: Development Plan RECOMMENDATION: Review the 2001-2002 Draft Economic Development Plan and provide staff with direction on the policies, recommended implementation activities, and overall direction of the City's economic development effort. FISCAL IMPLICATIONS: Staff anticipates that the 2001-2002 Implementation Activities will require $200,000 to $250,000 to fund City staff, consultant and materials costs. These expenses would be allocated to City Manager and Community Development Department staff and supplies costs, the City's marketing/media consultant cost, the Agency's legal counsel, and redevelopment consultant costs. This investment would increase if development agreements are concluded during the coming fiscal year that pledge City funds to mitigate development impediments. BACKGROUND AND OVERVIEW: The City of La Quinta is in the fifth year of a proactive economic development implementation effort. In June 1995, the La Quinta City Council directed staff to initiate an economic development strategic planning process that concluded in May 1996 with the adoption of the first Economic Development Plan. Subsequent plans were updated and reviewed in 1997, 1998, 1999 and 2000. Attached is the Draft 2001-2002 Economic Development Plan for City Council review. Once adopted, this Plan will be one of five components that comprise the City's overall strategic planning effort; the other components include the Capital Improvement Program, Resource Allocation Plan, Cash Flow Analysis, and 2001- 2002 Annual Operating Budget. Overall, the Draft 2001-2002 Economic Development Plan proposes to build upon the momentum of this fiscal year's activities while continuing to pursue developer/user solicitation activities and the City's media marketing effort. This Plan includes initiatives aimed at recruiting hotel/resort developers, sub -regional retailers, restaurants, and golf course and recreation developers. One particular activity involves pursuing affordable golf and resort development within the southern or eastern segments of the City. Discussions with local developers indicate an interest to partner with the City to develop a golf course or courses, and a resort complex. The greatest challenge for this endeavor is finding property in a good location at a reasonable cost. As the City and Agency pursue the 2001-2002 economic development initiatives, we must acknowledge that the retail and resort markets have changed during the past several years. Available land combined with the explosive growth of both the City and the greater east central Coachella Valley region have fueled investor, developer and user interest in La Quinta properties. Staff is responding to ever increasing inquiries from large retailers, developers and resort operators regarding La Quinta locations, and the potential for City/Agency economic development assistance. This affords the City/Agency the opportunity to be more selective regarding the proposals we invest in. Further, review of assistance requests shows that both developers and users are seeking City/Agency assistance to supplement, or fully fund, the cash equity needed to secure development financing. If funded as proposed, the City's or Agency's cash --rather than the developer's, investor's or user's --would be at risk. Changes to the 2001-2002 Economic Development Plan are highlighted throughout the document; they generally include the following: • Updating population and other statistical data to reflect the most recent information available. • Modifying the City/Agency investment policy criteria to specify the need for enhanced design and landscape features, and enhanced maintenance requirements. • Increasing the City/Agency return on investment from 12 to 15 percent to 15 to 18 percent. This latter change is proposed to reflect the strength of the La Quinta market. • Updating the accomplishments for fiscal year 2000-2001 as presented on pages 17 through 23 of the Draft Plan. 111�0 • Presenting new economic development proposals for fiscal year 2001-2002, featured on pages 23 through 29 of the Draft Plan. Staff is soliciting Council input on these items. Attachment 1 presents the Draft 2001-2002 Economic Development Plan. This input will be incorporated into the Plan and will then be brought back to the City Council for final review and adoption. Respectfully submitted, �1^, ,L V Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Draft 2001-2002 Economic Development Plan 003 ATTACHMENT 1 City of La Quinta DRAFT j• 1 1 ! l" .. • • � - • .TL I.M., ... a 11 City of La Quinta 78-495 Calle Tampico La Quinta, Califomia 92253 wwwla-quinta.org (760) 777-7035 AXK'>7i Rosenow Spevacek Group, Inc. 540 North Golden Circle, Suite 305 Santa Ana, California 92705 Phone: (714) 541-4585 Fax: (714) 836-1748 E-Mail: info@webrsg.com 00 5 Contents of This Document This document is organized as follows i) Introduction ■ Rationale for this Economic Development Plan ■ Participants in Formulating and Implementing this Plan 2) Resources, Opportunities, Liabilities and Needs ■ Community Profile ■ Key Assets ■ Liabilities ■ Projected Market Demand ■ Projected City/Redevelopment Agency Financial Resources for Economic Development ■ City/Agency Real Estate Assets ■ Infrastructure Needs/City Capital Improvement Program 3) Business Plan ■ Mission Statement ■ Implementation Policies ■ Accomplishments During Fiscal Year 4999-002000-01 a) Highway 111 Corridor b) The Village c) KSL Recreation d) Annexation Feasibility e) Housing f) Marketing ■ 2000-01 2001-02 Implementation Activities and Target Areas g) Highway 111 Corridor h) The Village i) Resort/Hospitality Opportunities j) Annexation Feasibility k) Housing 1) Marketing m) Recreation Opportunities APPENDIX Exhibit A: City/Agency Real Estate Assets Map 11. 20001-042 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta The City of La Quinta is embarking on the fifth -sixth year of implementing an economic development agenda. To date, the City's economic development initiatives have yielded two major home improvement retailers, an auto mall, and other restaurant and retail enterprises. The continued focus for the coming fiscal year is to balance the need to-develepfor revenue -generating enterprises with the desire to attract quality development. The short-term gain realized from achieving revenue -generating uses, however, should not compromise the long-term necessity for quality development that withstands the test of time. Thus, the City's economic development initiatives will center on attracting and enhancing revenue -generating enterprises, protecting open space and environmental attributes, and expanding recreation opportunities for La Quinta's residents. This document outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. Rationale for this Economic Development Plan The economic development process is the deliberate, judicious intervention in the local economy to foster a business climate that facilitates private investment. This process is neither exact nor fully predictable, and is more of an art than a science. Economic development is a dynamic, ever changing endeavor because it must constantly accommodate the evolving characteristics of the market place. Thus, the City annually reviews and updates this Economic Development Plan to ensure that it reflects and responds to current market conditions, and equally as important, the community's collective vision as to how to facititateaccommodate these conditions. Finally, this enterprise parallels the activities associated with building a city; thus, this Plan embraces a long-term rather than a short-term perspective. In 1996, the City of La Quinta adopted the first economic development plan that defined the community's vision for future development, and presented a business ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAY-20IIOMarch 22, 2001 ECONOMIC DEVELOPMENT PLAN 007 INTRODUCTION PAGE 2 plan to guide the City's economic development initiatives. The City embarked on a planned, pro -active economic development effort for the following reasons: Capture Forecasted Growth for the Coachella Valley Region A variety of market studies forecast significant growth for the Coachella Valley region during the next decade. Due to its location and available undeveloped land, the City is in a prime position to capture a sizable portion of the projected commercial, resort, and residential development through the active business expansion and recruitment efforts delineated in this Economic Development Plan. Balance Municipal Revenue and Expenditure Needs The City's primary revenue resources are transient occupancy and sales taxes; these revenues comprise 4849% of City's General Fund revenue. Secondary resources are license/permit fees and property tax revenue. A majority of the City's property tax revenue, however, is allocated to the Redevelopment Agency. Approximately 88% of the land arearea within the City's corporate boundaries is in one of two redevelopment project areas. Combined, these resources maintain existing, and provide new, services to La Quinta's residential and business communities. Resort and commercial development generates a majority of the municipal revenues received by the City. In order to enhance and expand municipal services, the City and Redevelopment Agency must continue to enlarge the City's revenue base. Judiciously Allocate Municipal Resources Like any business, the City continually balances the allocation of financial resources between service costs and infrastructure investment. To prudently accomplish this task, the City annually implements a comprehensive strategic planning effort that meshes this Economic Development Plan with a Five Year Municipal Service Resource Allocation Plan, a Five Year Capital Improvement Program, Annual City/Agency Cash Flow Strategies, and Annual City/Agency Operating Budgets. Since 1994, the City has achieved many short- and long- term financial goals identified through the strategic planning effort. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 008 MAY-200GMarch 22 2001 ECONOMIC DEVELOPMENT PLAN INTRODUCTION PAGE 3 This Economic Development Plan identifies economic development investment strategies and initiatives that are subsequently funded through the annual City/Redevelopment Agency Capital and Operations budgets. Participants in Formulating and Implementing this Plan This Economic Development Plan delineates initiatives that implement the community's vision of its desired destiny. This Plan outlines the policies, activities, and resources the City will pledge to guide and/or influence future development decisions. Thus, the primary participants in formulating and implementing this Plan are the residential and business communities that define La Quinta. When first developed, the City sponsored a series of community forums to solicit community input. The City continues to consult with these communities during the Plan's implementation phases. The City Council governs the formulation and implementation of this Plan. Council Members bring forth constituent ideas and needs, and assist with defining the issues, mission, strategy, and overall policies that guide implementation efforts. Finally, City staff plays a strategic role in this endeavor. Staff is charged with the responsibility to monitor market conditions, solicit community input, interface with existing and new users, implement programs and initiatives, and monitor achieved results. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 009 MAY-2800March 22, 2001 ECONOMIC DEVELOPMENT PLAN I Section 2- 20001-042 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta This section presents the background data that was used in developing the Business Plan presented in Section 3; it includes a summary of key assets, presents an overview of projected market demand, delineates projected City/Agency resources, and outlines infrastructure needs. Community Profile The City of La Quinta is located in the Eastern Central Coachella Valley; Indian Wells borders the City to the west, Indio to the east, and unincorporated communities to the north and south. Located approximately 2 miles south of Interstate 10, primary access is via State Highway 111 and Washington Street. Historically, the City has been identified with the legendary La Quinta Resort & Club, the PGA West golf facilities, and the annual La Quinta Arts Festival. Today, La Quinta is capitalizing on continuing growth in the greater Coachella Valley. According to the California State Department of Finance, La Quinta has been the fastest growing city in the Valley since 1990. Further, La Quinta's average household income is $70,000, which is higher than the average household income for the Coachella Valley, Riverside County, and the State of California. In the context of the Coachella Valley, La Quinta enjoys an emerging population of new families. Average household size in La Quinta is 2-.823.263 versus 2.65 Valley -wide (California State Department of Finance); persons over the age of 65, historically the most recognized age group in the Valley, only comprise 18% of La Quinta's population. Key Assets Review of the City's physical characteristics and discussions with the residential and business communities identify the following key community assets: an educated, dedicated, and highly motivated residential and business community that share a long history of working in concert to provide a stable environment that supports economic development efforts; ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAY-2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN I 0 10 RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 5 an intemational reputation for resort and golf amenities resulting from the La Quinta Resort & Club, PGA West, Rancho La Quinta, The Tradition, and other world class golf facilities; the Highway III commercial corridor features prime, vacant property of sufficient size to accommodate development that will serve the Eastern Coachella Valley and will generate significant financial returns for both the City and Agency; a major single land owner, KSL Recreation, who has the capital resources to develop significant resort, commercial and residential communities during the next 10 years; the Village of La Quinta, a low density commercial center nestled in the Santa Rosa Mountains, that offers a setting that is unparalleled in the Coachella Valley; La Quinta's commerce, art and cultural heritage as represented by the La Quinta Chamber of Commerce, La Quinta Arts Foundation and La Quinta Historical Society, that supports art and cultural activities attracting patrons from California and the greater southwest; the Lake Cahuilla Recreation Area which provides water sport and other outdoor recreation opportunities; continued strong residential development and sales activity that generates a significant number of households that support retail, recreation, and service commercial users; a highly motivated City workforce that understands the needs of the business community and the need to process required City approvals within a short time frame; and resources that the City/Agency can dedicate to economic development investment. Liabilities Though the assets far outweigh the liabilities, there are limitations that the City must account for when implementing its economic development initiatives; these include the following: increasing competition between Coachella Valley communities to provide financial incentives to major developers and users, which significantly influence their location decisions; and changing retailing trends that may decrease the need for traditional retail centers. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAY-2000March 22 2001 ECONOMIC DEVELOPMENT PLAN 011 RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 6 Projected Market Demand In January 1999, the Sedway Group submitted a market study that identifies demand for retail, office, hotel, golf course, industrial, commercial -recreation, and live -work housing uses. This section summarizes the study's significant findings. Copies of the entire Market Study are available in the City Manager's Office. Population Growth With the recovery of the Southern California region and a strong national economy, the Coachella Valley is undergoing renewedstrong real estate development. Having recovered from the recession of the early 1990s, the Valley has an estimated five-year window (1999-2004) to capture strong cyclical demand, which is anticipated to moderate during the latter portion of this time frame. La Quinta is a relatively new market within the Coachella Valley. During the past 30 years, Valley growth has moved southeast from Palm Springs along the Highway 111 corridor, with the Valley's population center shifting from Palm Springs to Palm Desert. In 1980, La Quinta had a permanent population of only 4,000 residents or 3 percent of the Valley total. As of January a-99`32000, La Quinta's permanent population totalsed adeut-24,76324,240.-or--8--pewent-of4etal V-atley-residents.This represents a 10.73 percent increase from La Quinta's January 1999 population of 21,884. During the 1990's, both the permanent and seasonal resident population growth has been strong in both the Coachella Valley and the City of La Quinta. In spite of national and regional recessions, the Valley and City annually added over 6,400 and 1,150 permanent residents, respectively. Seasonal residents annually increased by over 2,100 persons in the Valley, and by over 400 persons in La Quinta. The California State Department of Finance forecasts that the Coachella Valley will grow by approximately 90,500 persons to 364,000 by 2005, for an annual average addition of nearly 13,000 permanent residents. These ferpcastS Glearl� In addition, the figures reflect a tendency for aging seasonal residents to convert to permanent retired residents. Nevertheless, seasonal residents in the Coachella Valley are also expected to increase rapidly, adding 3,300 new residents per year ; .-the--nex seven -years -for a projected 2005 seasonal population of 135,000. This forecast reflects a major increase in the rate of seasonal resident growth over the 1990's. The Sedway Group projects that La Quinta will annually add an average of 1,200 seasonal and 1,300 permanent residents through 2005. As an indicator of La Quinta's growing prominence in the Valley, s}nsebetween 1990 and 1998, the City has accounted for 29 percent of the total residential ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAY 2000March 22 2001 ECONOMIC DEVELOPMENT PLAN 1012 RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 7 permits issued in the Coachella Valley. La Quinta's prominence is further confirmed by the report from The Center for Continuing Study of the California Economy on the State's 25 fastest growing cities. Their analysis, based on factors such as population growth, retail sales tax receipts and assessed valuation growth, found La Quinta to be the fastest growing City in California during 1997. For the 1990 to 1997 period, La Quinta was the second fastest growing City in the State, while Palm Desert was number twelve. La Quinta Market Strengths The Coachella Valley economy is, and will continue to be, dominated by tourism and the second -home market for seasonal residents, and will become an increasingly popular home for affluent retirees. Within the Valley, La Quinta's strengths include the following: • the availability of sizable contiguous undeveloped parcels along the Valley's major thoroughfare, Highway 111; • strong historical and projected permanent and seasonal population growth; • a critical mass of major retailers (_ag:e uur�Lowes Home Improvement Warehouse, Home Depot, Wal-Mart, the Centre at La Quinta Auto Mall) which establish La Quinta as a sub regional retailing destination; • relatively high average incomes; • a central location within the Valley's growth areas; • a prime location relative to the Valley's higher income areas; • a prime location relative to major national events such as The Bob Hope Chrysler Classic, as well as tennis tournaments and polo and golf events in adjacent communities (La Quinta also has major cultural events such as the annual nationally recognized La Quinta Arts Festival); and • a positive image with Valley residents and visitors alike, due to the City's charming setting and the long-established national and international reputations of the La Quinta Resort & Club, and PGA West. Development Potential The market potential of the land uses considered in the Sedway Group market study is discussed below. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 013 MAY-2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 8 Strong Development Potential The following land uses have immediate and strong development potential within La Quinta during the earlier portion of the next three- to five —to -seven-year time horizon: Sub regional Retail. Sedway Group believes that La Quinta has strong potential to expand its role as a sub regional retail center for the eastern central portion of the Coachella Valley. With substantial acreage along the prime Highway 111 frontage combined with a strong existing retail base as evidenced by the Wal-Mart, Home Depot, and €-a�dware-Lowes stores, the City has the potential to play a strong sub regional retailing role. Tenants who might be attracted in the near term include Staples, TJ Maxx, Marshalls, Ross Dress for Less, Burlington Coat Factory, Linen 'n Things, Lamps Plus, Sears Homelife, Homestead House, Target, Sportmart, Old Navy, Nordstrom Rack, and Borders Books. In addition, an upscale fresh produce grocer that would serve a sub regional market could be supportable. To the extent possible, these tenants should build upon existing retail centers in order to maximize synergy, rather than creating new dispersed retailing within the corridor. Light Industrial/Business Park. A modest amount of light industrial space could be supportable in La Quinta, primarily to accommodate local service providers (e.g., landscapers, plumbers, contractors, etc.). Over the next five to seven years, an estimated 30,000 to 60,000 square feet could be captured in La Quinta. Mid -Priced Hotel. A small high -quality mid -priced hotel, providing limited services, would be supportable in La Quinta in the near term. This hotel should be between 100 and 150 rooms in size. However, neighboring cities are also competing for this segment of the market. Live-Work/Artist Studios. While live -work units would not be supportable without subsidy, Sedway Group believes they would experience substantial support, if developed with significant subsidy in the Village area. An interview with the La Quinta Arts Foundation disclosed that the Coachella Valley artists community is growing and vital, and that the potential exists to attract some of these artists to a conducive environment, building upon the Arts Foundation and its renowned arts festival, in La Quinta. For example, artists occupy a complex of studios located in four to five industrial buildings in Indio (according to the La Quinta Arts Foundation). The City would receive three benefits from such development: (1) satisfy its redevelopment agency affordable housing commitment; (2) firmly establish La Quinta's key position in the Coachella Valley art market; and (3) provide a modest stimulus to the development of the Village. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA A MAY-2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN I 014 RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 9 Restaurants. As the population and visitor volumes in La Quinta and Indian Wells reach a critical mass, there will be more support for a cluster of restaurants in the eastern central Valley. Sedway Group believes that La Quinta is well positioned to capture a greater share of this market. The frontage along Highway 111 provides an ideal setting for a restaurant cluster that would provide synergies between the restaurants. Within the next five to seven years, Sedway Group forecasts a demand for about five new restaurants, ranging from 3,500 to 9,000 square feet in size, or between 25,000 and 30,000 square feet total. Restaurants should include a mixture of family, popular new concept (e.g., Mimi's Cafe, Macaroni Grill, Gordon Biersch, etc.), and dinner house facilities. Moderate Development Potential Land uses that have limited immediate potential, but have development potential within a three- to five- e se%year planning horizon are as follows: Resort Hotel/Golf Course. Within the next five to seven years the Coachella Valley should be able to support its first new four- to five-star hotel construction in many years. Sedway Group forecasts the potential for 800 to 1,000 rooms during this period, representing approximately a 7 percent increase in supply.' While a number of hotels are planned, Sedway Group believes that La Quinta is well positioned to capture some of this demand. La Quinta's unique setting in the coves of the mountains provides an ideal and protected setting for resort development. Assuming restrained development in other cities, Sedway Group recommends the development of a high -quality five-star 300- to 400-room resort hotel of a Four Seasons quality, which could be accommodated on a high -amenity site.—suGh—as within The pu^c" 2 In addition, the potential for a boutique spa and fitness hotel of between 125 and 150 rooms, similar to the Canyon Ranch in Tucson, should be considered. Neighborhood Retail. Currently, neighborhood retail centers are over- supplied in La Quinta, with three grocery -anchored centers within the City, plus an additional center on its northern border. At least one existing center is performing quite modestly. With the projected population growth, however, additional centers can be supported. Within a five- to seven-year planning horizon, Sedway Group believes that an additional center will be supportable. We recommend that this center be positioned for success, by locating on a prominent intersection with a minimum 20-acre site. The Jefferson Street corridor is a prime candidate for a future neighborhood retail center location. Based upon a total of 14,205 rooms in the Coachella Valley. f'he-t�,,r<leelr�ynrt#qc inEersetiEton of.lirs�rt wit at cl--3tie-:�?. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA O J MAY/ 2008March 22, 2001 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 10 Office Space. The demand for office space in the Coachella Valley is limited. Further, La Quinta faces strong competition from established, centrally located office concentrations as found in Palm Desert. Nevertheless, Sedway Group forecasts demand for a modest amount of office space in the mid-term, five- to seven-year time frame, primarily oriented to local services and as an alternative to home offices. Financial and medical services have the greatest potential. To create an office project of an appropriate scale to achieve a suitable quality and image level for the La Quinta Highway 111 corridor, Sedway Group recommends a cluster of architecturally distinctive buildings that can be added incrementally to accommodate growth. The phased office development should commence with multitenant buildings of approximately 7,500 square feet (that is divisible), with the first building coming on-line in roughly three years and the second in approximately five years, following area demand. As a critical mass of permanent residents is established, then a larger traditional building can be supported in the future. Public Golf Course. Currently, the La Quinta area is well supplied with private golf courses that are open for public play. In the future, as some of the large-scale communities reach build out, these semiprivate golf courses will be taken private as their residents will generate sufficient play and a private course reinforces the prestige of the community. While some public play courses, such as Desert Willow and the Indian Wells Golf Resort, are of excellent quality, others are of modest quality. The Sedway Group feels a municipal golf course might be feasible within an approximately five-year time horizon and would be a significant asset to the City. Given the difficult economics of a public play golf course, feasibility will be dependent upon the ability to construct a good quality golf course at a modest cost, and hence will rely upon an opportunistic scenario. Sedway Group believes that the potential may exist to joint venture a golf course with a home builder, with the home builder contributing the land at no cost to the City, while the builder benefits from marketing fairway frontage lots. The economics could further benefit through the use of municipal bond or other public financing mechanisms. Minimal Development Potential Land uses that have minimal market potential for development within a three- to five +-o-6even-yyear planning horizon are as follows: Regional Retail Center. Due to the strength and dominance of the existing Palm Desert Westfield Shopping Town, the Coachella Valley population will need to reach at least 500,000 before an additional center could conceivably challenge the market leader. Such a population level could be achieved within a 10- to 15-year period. At that time, La Quinta should be well positioned to attract this center, given its central location within the ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA �+ MAY-200OMarch 22, 2001 ECONOMIC DEVELOPMENT PLAN I 0 16 RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 11 eastern central Coachella Valley and its emerging concentration of retailing. In order to capture this center, however, a minimum site area of 100 acres would need to be reserved, preferably along the Highway 111 frontage. Cinemas. The market potential for cinemas in La Quinta is quite limited. In addition to the existing supply of theater screens, several additional cineplexes are anticipated. A 16-screen theater complex is open in Rancho Mirage at Monterey Marketplace. In addition, an IMAX theater has opened in Cathedral City. As part of the Cathedral City town center "Pickfair" project, a 16-screen cineplex is also planned, with associated retail components. Finally, there is an eight -screen cineplex by Resort Theaters under construction at One Eleven La Quinta Center. With this supply of cinema screens, substantial population growth will be required before more screens will be supportable. Nevertheless, some cinema operators may be willing to develop additional screens for strategic market -share, rather than market demand, reasons. Family Entertainment Center. There is a broad array of family entertainment activities available in the Coachella Valley for a resident population base of 273,500 plus the seasonal resident and tourist market segments. The Coachella Valley appears to have its potential met with these venues, which include miniature golf, arcades, batting practice cages, bumper boats, bowling, ice-skating, water park, and other similar recreational related activities. The development of such uses is highly entrepreneurial and also tends to be cyclical, following current trends in terms of personal preferences. The demand for commercial recreation uses in the Valley does not warrant development of such facilities in La Quinta in the next five to seven years. Note: The aforementioned summary was derived from the January 1999 market study prepared by the Sedway Group. Please review the Sedway Group's entire market study for their complete market analysis. Projected City/Redevelopment Agency Financial Resources for Economic Development As part of its ongoing resource management effort, the City annually evaluates City/Redevelopment Agency financial resources and identifies those resources that can be pledged to economic development initiatives. During the 20001-042 fiscal year, the City anticipates having up to $64356.55 million available to invest in economic development activities. Approximately $1.65 million would be City General Fund revenue; $4.6 million Project No. 1 Redevelopment Fund revenue; and $600,000300,000 Project No. 2 Redevelopment Fund revenue. These funds are basically one-time resources that will most likely not be renewed when expended.be.ause-thase funds +-,I +k ,+ h;4,,p been saved d.The Redevelopment ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAY-2-GWMarch 22, 2001 ECONOMIC DEVELOPMENT PLAN I 017 RESOURCES, OPPORTUNITIES, LIABILITIES AND NEEDS PAGE 12 Agency is also contemplating_ issuing tax allocation bonds during the next 12 months to raise working capital that could be pledged towards economic development activities. City/Agency Real Estate Assets Since 1983, the City and Redevelopment Agency have accumulated real estate assets as a result of major infrastructure projects or as part of the Agency's affordable housing efforts. Exhibit A, in the Appendix of this Plan, presents a map of the real estate assets owned by the City or Redevelopment Agency. The City/Redevelopment Agency real estate assets currently available for economic development include Agency property located southeast of the intersection of Miles Avenue and Washington Street, 47th and Adams and 48th and Adams, and the City's holdings located at the top of the Cove. Infrastructure Needs/City Capital Improvement Program As part of the annual strategic planning effort the City conducts a comprehensive review of the community's infrastructure needs. The City is working to address the community's infrastructure needs through the Five -Year Capital Improvement Program. This program identifies both current year and projected five-year capital improvement needs and resources, and delineates an annual funding schedule for specific infrastructure projects. This Economic Development Plan is integrated with the Capital Improvement Program to ensure that the infrastructure impediments to specific economic development projects are addressed, or where possible, economic development project implementation activities mitigate site - specific capital improvement needs. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 018 MAY-X)WMarch 22, 2001 ECONOMIC DEVELOPMENT PLAN I Section 3 2WOl -042 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta In order to proceed with implementation activities, a business plan is required that presents a mission statement describing the intended outcome the community wishes to achieve, and the overall policies that will guide implementation activities. Finally, specific target areas and implementation efforts are detailed. Mission Statement The mission statement the community formulated for this economic development effort is as follows: The mission of the Economic Development effort is to actively support the development and expansion of existing businesses, and to proactively recruit quality revenue - generating uses that diversify and expand the City's economic base, offer a variety of products and services, increase employment opportunities, enhance City/Agency fiscal resources, preserve and enhance La Quinta's unique environment, and contribute to the quality of life for La Quinta residents. Implementation Policies The following policies guide the City's Economic Development implementation efforts. They address resource and staffing commitments, annexation strategies, use of City assets, and refinement of City processes. These policies guide City staff as they pursue implementation initiatives. Active Participation in Economic Development The City will actively implement economic development initiatives by committing resources to market development opportunities through direct contact with property owners, commercial and industrial enterprises, resort and lodging operators, and developers. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAX 2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN 019 BUSINESS PLAN PAGE 14 Financial Resources Commitment The City and Redevelopment Agency will annually dedicate funds to support economic development and infrastructure improvement activities. Strike Team A City staff strike team will be maintained comprised of the City Manager's Office and Community Development Department. The Team will be responsible for: (1) working with local businesses to assist, where feasible, with their expansion needs, (2) actively recruiting developers/users to locate in La Quinta, (3) coordinating both the City and Redevelopment Agency economic development efforts, and (4) working with City staff to continually upgrade the City's community development, engineering and building inspection services. Business Retention/Expansion The Strike Team will work with the La Quinta Chamber of Commerce to identify and facilitate business development and expansion opportunities involving existing La Quinta businesses. Economic Base Diversification Emphasis will be placed on pursuing opportunities that will dynamically diversify La Quinta's economic base to include a balance of retail, recreation, resort, and light manufacturing uses. City/Agency Private Project Investment City/Redevelopment Agency financial investment will be primarily limited to underwriting infrastructure and municipal fee costs for projects that are determined to enhance overall City development and growth. Further, assisted projects must also feature enhanced design and landscaping amenities. In formulating project specific investment parameters, the City will incorporate enhanced building and site maintenance requirements to insure that these amenities are maintained for the life of the development. City/Agency Return on Investment For commercial, industrial, or resort developments that require City/Redevelopment Agency investment to insure their economic viability, the City/Redevelopment Agency must achieve a minimum of a GIs to 15% to 18% cash on cash return, after City service costs are accounted for and by the third stabilized year of operation, in order to justify City/Redevelopment Agency investment. Further, City/Redevelopment Agency investment should be fully repaid within a 10-year period, with every attempt to achieve repayment within a 5- to 8-year period. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 020 MAY-2040March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 15 Private Project Investment - Financial Need For commercial, industrial, or resort development projects that request City/Redevelopment Agency financial investment, the City/Redevelopment Agency shall find that off -site infrastructure improvements and municipal fee costs are so excessive that the project warrants public investment to underwrite some of these costs in order to generate sufficient returns to attract private investment. Environmental Compatibility In order to protect and enhance La Quinta's unique physical environment, all new development projects will be reviewed with added emphasis on their compatibility with their environmental setting to insure preservation of La Quinta's unique natural desert and mountain landscape. Regional Transportation Opportunities The City will pursue joint efforts with regional agencies that facilitate the expansion of rail and air transportation services, including the Desert Resorts Regional Airport, to support the transportation needs of La Quinta's resort, commercial, and other uses. Annexation Opportunities The City will aggressively pursue annexation opportunities that enhance its economic future and protect environmentally sensitive areas that are crucial to the La Quinta experience. These will include properties that: provide a window to Interstate 10, enhance resort and golf course development opportunities, accommodate commercial, industrial, and transportation uses, and protect environmentally sensitive areas and scenic vistas. Municipal Properties The City will pursue the timely sale and/or development of all City/Redevelopment Agency owned surplus property with uses that achieve a maximum return on the initial City/Redevelopment Agency investment. Recreation Opportunities The City will explore the feasibility of developing a municipal golf course or other recreational uses that are compatible with surrounding neighborhoods. Further, efforts will be made to develop a comprehensive trail system that links the recreation amenities at Lake Cahuilla and in the Santa Rosa Mountains with the City's residential and resort communities. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA O MAX-2 =March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 16 Streetscape Improvements Future major arterial streetscape and median improvements will be designed to impart a sense of place and a feeling unique only to La Quinta so that residents, visitors and other travelers will experience a sense of arriving at a special destination when traveling to or through La Quinta. Highway 111 Corridor Land Use Diversification The City will encourage the development of commercial, service commercial, office, lodging and light industrial uses within the Highway 111 corridor to diversify the community's economic base. Staff Development City staff will continually work to refine and improve their skills as they relate to fulfilling the mission of the economic development plan and program while reinforcing the perspective that the City's economic survival depends on City staffs ability to serve the public in a courteous, efficient and knowledgeable manner. Prepare New and Update Existing Information Documents On an ongoing basis, City staff will prepare new, and update existing, promotional and community information documents for circulation to potential users and developers. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 022 MAY-44 1March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 17 Accomplishments During Fiscal Year 4999-002000.01 The Business Plan presented in the 4-9 - 2000-01 Economic Development Plan identified specific target areas and activities to accomplish during the fiscal year. The following summarizes the accomplishments by target area, as of March 20001. Highway 111 Corridor Centre at La Quinta. .•ru �� Lr •_• • S L' L r a mprov Completed funding assistance r facilitated off-street•Highway 111 and Adams • '• to work with Stamko Development t• gain additional r • dealers •new• box" retailers. ■ La Quinta Court. Authorized an Owner Participation Agreement that enables regional serving improvements to Highway 111 and Washington Street and the design and installation of an enhanced water and art feature at this prime intersection This development will feature a LQ's Steakhouse and other up -scale restaurants a Jensen's grocery, and furniture and service related uses. Miles/Washington Property. plans-.--DurRg—t4e- Giiol 1-999 the geRG l &- tCt: a-reque'.9Y-fGF 711 an exG c t'af agFeemeRt with one of the hotel ddeyolonmeR cTri�>><vruvi�e r�cJva�ocn-n� -Ctgr rrrc.rrr—wrm�rr�vi--c Tvcvr—azcvctvp��� sempanie-s Entered into an Exclusive Negotiation Agreement that facilitates negotiations regarding the entire 50-acre parcel The developer, C.W. La Quinta is preparing a conceptual site plan and conducting a market analysis to develop a 150-unit hotel restaurant retail and office uses and market and affordable single-familv housing. Neqotiations are scheduled to be concluded by June 2001 •a L r• a- -• as .l • - r a r • • • r a r • • • . • r • r . • r r ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 0 2) 3 MAY 2000March 22 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 18 ■ Marketing Highway 111 Properties. City staff continued to work with Highway 111 property owners to jointly pursue marketing opportunities. This included promoting development opportunities at the Alfa -'.'-International Council of Shopping Centers, working with property owners to address impediments to development, and facilitating development proposal entitlement needs. ■ La Quinta Corporate Center. The retail u The Agency is working with the Corporate Center to market this property and to conclude an agreement with adjoining property owners to facilitate improvements to Highway 111 that would accommodate site development. ■ Internet Marketing. The City updated -continued to enhance the City's website, www.la-guinta.org, The Village Infrastructure improvements. .. ._ .. Water sGh-. .. . _ . • • _ • • L , . uts should • . r u r _ • • • • r •. •• 0._ .• ►. r r City successfully formed an assessment district to fund street, storm.d.rain, • • water/sewer improvementsfor •1- commercial district. The improvements are scheduled for completion in 2001. ■ Civic Center Campus Phase I. The City approved the concept plan that details passive recreation, public art, a future library, and lake amenity improvements for the Civic Center Campus. Construction will commence in the summer of 20001. ■ Village Streetscape Project. Construction of the demonstration streetscape improvements for Calle Estado ar"Gbedule +n--dune--2008commenced during the 41h quarter of 2000. These improvements entail creating a prototypical Village street theme, including streetlights, new sidewalk, curb, and gutter, and street construction and restriping. This project will cost $500,000, of which the entire amount will be funded through the Redevelopment Agency. Completion is anticipated by Song -June 2001. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 024 MAY-2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 19 Commercial Property Improvement Program. In co�� May 2000 the City adopted a conceptual property rehabilitation program for Village commercial properties. Assistance of up to $15,000 was made available to partially underwrite fagade, building, signage, parking and site landscaping improvement costs. , funding avail To date„ 10 properties are participating in this program. • • a @ • L s L ' saaL •••- a •_ •• a- - - - s a•• •• ■ La Quinta Historical Museum. The Agency +s�letiRg the purchased of the La Quinta Historical Museum, which is located in the Village. Operated by the La Quinta Historical Society, the Museum houses exhibits on La Quinta's cultural and historical heritage. This p1.1 ate bbath fnnility nnd--,e-x b# pen n64vn. The mus Fes}den a'„^d—vistto s t- she V44age .The — Agency is now formulating plans to bath design and construct improvements that will expand the museum's displav area and exhibit capacitV. KSL Recreation ■ Site Planning Activities. City continued to work with representatives from KSL Recreation to refine their development plans for the—RaneM �_La Quinta Resort & Club and their holdings north of the Resort, in the Village and at PGA West. Discussions are centering on pursuing golf, lodging, and commercial uses. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 0 1 5 MAY-2040Marrh 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN Annexation Feasibility Housing PAGE 20 �10.0.020 s• . we' = - •. ME i s e ■ Monroe/Jackson Annexation. The City concluded a feasibility study for the potential annexation of properties east of Monroe Street and west of Jackson Street between Avenues 52 and 62. Discussions are now underway with area residents and the County of Riverside. ■ La Quinta Housing Program. The Redevelopment Agency continues to implement the La Quinta Housing Program that funds second trust deed mortgages, residential rehabilitation loans, and the purchase of dilapidated dwellings. A total of 4-553 second trust deed loans were funded, allocated to 219 moderate income and 4334 low-income households. Further, the Agency provided assistance to facilitate the reservation of 20 apartment units that will be affordable to moderate income households. These units are part of a new 200-unit apartment complex that is being developed by the Spanos Corporation, The Agen_cy Agency also funded 32 residential rehabilitation loans that facilitated new roof, heating/air conditioning, exterior painting and landscaping improvements. Further, the Agency purchased, twe-rehabilitated and sold one dilapidated units in the Cove. being ted'fT;tiw--hGMG G 44�as-been etds-.—Additional dilapidated unit purchases are under consideration. Finally, the Agency assisted 45 households — 10 very low income 17 low income and 18 moderate income - with sewer connection costs to facilitate removal of obsolete septic systems and connection to the municipal sewer system. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 026 MAY-2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 21 Avenue 48/Jefferson Street Development. �eme Twelve u it hover cold wR 11, cnloc nenrl'nn nn three add41e� ttdtFiCrJ---r-vr �vrcr�'vcrr. ��cc-vvvTa pv �,� il'tie�. +c l7 eii nt _Inye1yes the nn{-��trnf'on of S2R cinnln_ 'rmr� �� v-vrv�--crrc—czr-czccTvri-vr-c�v�g*c+ Concluded an assignment agreement that transferred Catellus Residential interest in this development to Desert Cities Development Catellus elected to abandon this project due the pending sale of the residential development group Desert Cities Development is currently building the remaining single-family dwellings and is finalizing the tax credit funding application for the 118 units senior apartment complex. If tax credit funding is secured, construction will commence on the senior apartments in June 2001. r @•. •.. @. • @ @. . r. .r•. Marketing Infornercial and Commercials for Television. Tha-GAy�ss�� 1I• _ •• .• •@ @ •• •••• ••-elopment • •. • • • •. •. r r . • . •. in •. G• lic development • • for • broadcast Coachella r • • LAJOrange County Also ran :10 and :30 second economic development spots on local news programs an• cableprogramming. • s s ! @ a a • �. • @ @• ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 027 MAY-2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 22 Construction Updates. • ... w . x • . a . • • a x inform .• • • • a • a Y rr .• ! •.. 1, • • .• 4i • •Y • ••treet•• • •a as well as the• •j •• •.Village • • . . •• • x u . .• x _. .... ..s• a .xx . .t ....t wUet t -• - GGRstruGtk)n—pf9jeGts-.Created the "La Quinta: CitV in Progress" business retention campaign to support construction in The Village, as well as other areasofLa Quinta.program • `• of4x8 signs The Village,r • printr • radio advertisements• • positivelight on construction r • development activities occurring in La MOIA uZ. t• ••t •ur • ■. •• x ••_ t • • xa O •••• x • ax ■ Print Advertisements. ads ere--plt s- -iR #hn flnnnr# C NeE }..I}��' {} }. continnc thn q �q D n and the- , Magaziae:Continued increasing the visibility of La Quinta as a prime development opportunitythrough hrough targeted print advertising vehicles including Alaska Airlines Franchise Times the International Council of Shopping Centers' Palm Springs Conference Guide the Bob Hope Chrysler Classic Proaram Guide, the Inland Empire Film Commission's_ Production Guide and Palm Springs Life magazine a ! a tea- t• • •- • wA • a •• a a •! a♦ Z x •Z. x L •. • t0 a • a.• . t a ! a s a a ♦ •. .w.• WHO • . •• •. • -••aG a •• ■ t •. s •. ax t .• ar .. Mimi — a• • .. •. Y t• • tmai • a t•_ ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAY--2A88March 22, 2001 ECONOMIC DEVELOPMENT PLAN 0128 BUSINESS PLAN PAGE 23 as t^ _• ••• a at the ahm -- - a^ a •• ^ as -saa Q .. .t• 9@t @Rd t- .- Festkv .a•. .. La QUiRta. s s: t -aa- _ exposuretifeakfast, Hosted, supported and participated in several events that offered the City • increased awareness • • • _ .. Realtor/Financial Professional Breakfast the Palm Desert Golf Cart Parade the International Date Festival Parade the International Council of Shopping Centers' Fall Conference and the Leadership Coachella Valley Program. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA Off„ 9 MAY-208©March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 24 200014342 Implementation Activities and Target Areas The following initiatives will be pursued during the 20001-01-2 fiscal year. They are designed to support efforts in the Highway 111 corridor and the Village, while initiating new endeavors involving the resort and hospitality industries. The Sedway Market Study indicates use demand for additional resort and hospitality developments. In addition, to direct property owner and users activities, the City and Agency will continue to pursue targeted community marketing activities and affordable housing efforts. Highway 111 Corridor Activities to Accomplish in Market --La--Quinta--d�� 1101 aaxx• a -a a - .x .. .. .. •. .. • •- sa a development •••a•tu-nities. Continue to market La Quinta development opportunities to regional, hotel and restaurant developers and operators in coniunction with property owners. a e Agency's Miles .A. x .. . . a .. a .a •• Conclude a disposition and developmen agreement .• to hotel, office and residential development on the MilesANashinaton oropertv with C.W. La Quinta • �Yt�llll !'� VI 1� �IIII'_l_�vviTlf'1 HI�I Iwa'� yi-� �T rn�.uu -vrJ o af-their holdings Engaqe the owners of the Point Happy property in discussions reaardina hotel and restaurant development on this 10-acre parcel • Facilitate the expansion and retention of ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 030 MAY-2OOOMarch 22. 2001 ECONOMIC DEVELOPMENT PLAN I BUSINESS PLAN PAGE 25 commercial retail uses at One Eleven La Quinta Center. • Conclude the infrastructure and art improvements at La Quinta Court. The Village Activities to Accomplish in • Complete the infrastructure improvements 20091-2001-2: that serve the Village. Complete the demonstration streetscape improvement project for Calle Estado. and artist heusing Conclude negotiations with KSL Recreation regarding resort, office and retail development on their holdings located southeast of the Eisenhower/Calle Tampico intersection. q ,MPlnFneRt—the1—GoMMeFGial1 property c will h f Rded clr'+,�;te�—tha��oan��.,,—Qe��Q during the rnminn fi&Gal � Continue Commercial Property Improvement Program and expand/clarify that it can be used for new construction (i.e. ground up development) in addition to existing business properties. Resort/Hospitality Opportunities Activities to Accomplish in Solicita:s ••• •• : i package,a#@rdable -- ease• a � s-• ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 031 MAY-200OMarch 22, 2001 ECONOMIC DEVELOPMENT PLAN Annexation Feasibility Activities to Accomplish in 20001-042: Housing BUSINESS PLAN PAGE 26 from landowners and developers to iointly develop municipal golf courses and related resort/hospitality uses. • Initiate discussions with KSL Recreation regarding improvements to the La Quinta Resort & Club and other resort/recreation developments. • G rdi ation opportunities. Initiate annexation activities for properties south of Avenue 52, north of Avenue 62 east of Monroe and west of Jackson Streets. Activities to Accomplish in Conclude an affordable housing agreement 20001-04-2: for the development of the Agency's Avenue 48 and Adams Street property. .. a .. ... .. sell thnclude an affordable housing agreement forAgency's 47 and Adams Street propertV. • Purchase three dilapidated units in the Cove and initiate rehabilitation/reconstruction activities. • Sell two additional units in the La Quinta Housing Program to very low income households. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MA -2400March 22 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 27 Marketing Activities to Accomplish in 20001-042: Se44t+mie-4e-place--ads4ega4+rf -Quinta gaekage--and-web-site-te-- RGlad +"G�„e— most Continue "advertising" program utilizing print, television and radio media. Expand infomercial broadcast in the Pacific Northwest market and add the Midwest market Maintain print marketing campaign in select vehicles including the Alaska Airlines' Palm Springs Desert Resorts and Palm Springs Life Desert Progress issues. as=Revive and enhance the Shop/Dine program. Refresh the program under a new theme, such as a "Gold Key Program", where people would receive a small booklet offering discounts for retail dining and special events such as the La Quinta Arts Festival. The booklet would be marketed as "the key to treasures of La Quinta". Expand the Financial/Realtors' Breakfast to include all commercial properties in La Quinta (i.e. beyond The Village). televislea and pram -media eampaigas:Support local retail with advertising concurrent with the grand openings that welcome new businesses while Dromoting existing_ dining and retail establishments Promote and support the Community Services Department activities to include: • Civic Center Campus Grand opening ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 1033 MAY 2000March 22 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 28 • La Quinta 20th Anniversary Celebration • "Holiday in the Park" during the Christmas/New years season • Golf Cart and Date Festival parades • Supporting other Chamber/Business events such as Main Street, Mariachi, La Quinta Arts Festival etc. Gem4:nersfals that—rnar;tet—Meta eierlatty:Explore the feasibility of a PBS broadcast of La Quinta cultural activities including the La Quinta Arts Festival. Research and install seasonal banners with poles along Washington and Jefferson Streets, as well as the Village areas to create a festive atmosphere. The seasonal banners will be displayed four times per year for approximately one month in duration. Recreation Opportunities Activities to Accomplish in Explore the feasibility of affordable golf 20001-04-2: options. Discussion to date with local developers indicate an interest in a joint - venture partnership with the City to locate City -owned but private sector operated golf course on City property, or City purchased property. Potential locations include -the -top of the Geve (the ;4y4ettiot;--basin), private holdings in the southeast section of the City, or in the unincorporated area adjacent to the Desert Resorts Regional Airport. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 034 MAX 2000March 22, 2001 ECONOMIC DEVELOPMENT PLAN BUSINESS PLAN PAGE 29 • Explore the feasibility of developing Putting Greens in the Village. • Explore water -related activities at Lake Cahuilla. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 035 I MAY--20OOMarch 22 2001 ECONOMIC DEVELOPMENT PLAN Exhibit -A- 20001-042 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta n 3 r. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA MAY 200OMarch 22 2001 ECONOMIC DEVELOPMENT PLAN T4'�t 4 laQ" COUNCIL/RDA MEETING DATE: April 17, 2001 ITEM TITLE: Discussion of Draft 5-Year Capital Improvement Program for Fiscal Years 2001 /2002 through 2005/2006 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Make appropriate revisions to the draft Fiscal Year 2001 /2002 through 2005/2006 Capital Improvement Program (CIP) and direct staff to make necessary revisions. The revised draft CIP will be submitted to City Council for consideration and approval at the May 15, 2001 City Council meeting. FISCAL IMPLICATIONS: This is an informational report only. Once the CIP is adopted, the Fiscal Year 2001 /2002 projects will be incorporated into the annual budget. The CIP was developed in a conservative manner. Projections were assumed using conservative estimates consistent with operating revenues. The projects for the next five years, as shown, are based on considered need and funding the City has available at this time with conservative projections of Development Impact Fees (DIF) (300 units per year) anticipated to be collected. CHARTER CITY IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: A copy of the draft CIP is presented to City Council for review. The document is a statement of the City's goals, objectives, and priorities for a 5-year CIP and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works Department, Finance Department, Building and Safety Department, Community Services Department, and the Community Development Department. T:\PWDEPT\C0UNCIL\2001 \01 041 7f.wpd The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an advanced financial plan. The CIP is a 5-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public. As each annual budget is prepared, additional projects and priority needs are developed and added to the program to maintain a total 5-year plan. The first year of the CIP is called the capital budget and is based on existing fund balances and revenues. The capital budget is incorporated into the annual City "operating" budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive ultimate expenditure authority until they are eventually incorporated into the capital budget. The CIP will be updated annually and can be amended at any time based on revenue availability and changes in project priorities. As such, tentative City Council endorsement of the overall 5-year program is desirable for the effective implementation of overall City goals and objectives. Capital improvements are major projects undertaken by the City that are generally not recurring on a long-term, annual basis. In this sense they are differentiated from maintenance and operation (M&O) expenditures for normal City operation. They generally include design, inspection, testing, project administration, land and/or right- of-way acquisition, construction or modification of buildings or facilities and public infrastructure construction or modification. The attached Fiscal Year 2001/2002 CIP includes a listing of projects by fiscal year priority and type of improvement project. Priorities as to which fiscal year a project is scheduled depend on the availability of specific funding sources, operation and program needs and prior City Council policy. Projects include street, drainage, traffic signal, landscape and lighting, city facility and park improvements. Only those projects that have identified funding sources in the 5-year period are listed within a fiscal year. Those projects that are designated as "additional" or "Unassigned DIP' do not have identified funding sources through the term of the five-year program or have a long term collection period to develop the specified project. The identification of additional and/or alternative funding sources will be addressed during the annual review and approval of subsequent CIP's. Each project is described in brief detail including a description of the project, the location of the project, a breakdown of the estimated project cost, the revenue sources proposed to be used to fund the project and an estimate of the annual operation and maintenance costs associated with the capital improvement. 0W T:\PWDEPT\C0UNC1L\2001 \01 0417f.wpd The completion of any specific capital improvement project may have a direct impact on the operational and maintenance budgets of the General Fund and other funds. An estimate of these future costs is necessary to assess that there is financial capacity of the operating budget to cover these ongoing costs. All project costs included in the CIP are at current year project estimates. No inflation factors have been utilized in determining costs for projects in Fiscal Year 2002/2003 through 2005/2006. The 2000/2001 CIP identified $9,673,745 in capital improvement projects. All 2000/2001 projects are either completed, currently in the design or construction stage, or have contracts that will be awarded by the end of the fiscal year. Included in the CIP document is a "Capital Improvement Program Fiscal Year 2000/2001 Project Status Report," which lists: one 1995/1996 project carried -over, one 1996/1997 project carried -over, one 1997/1998 project underway, one 1997/1998 project completed, eight 1998/1999 projects completed, six 1998/1999 projects underway, one 1999/2000 project completed, two 1999/2000 projects underway, and one 1999/2000 project carried -over, two 2000/2001 projects complete, and eleven 2000/2001 projects underway. Last year's CIP identified funding based upon a Fiscal Year 2003/2004 Redevelopment Project Area 1 bond issue. Staff is proposing accelerating the bond issue to occur in Fiscal Year 2000/2001 or Fiscal Year 2001 /2002. With the availability of the bond proceeds, the loans and transfers discussed in last years CIP and incorporated into the Fiscal Year 2000/2001 budget can be modified. The following paragraph discusses the revised financing of projects based upon earlier than expected receipt of bond proceeds. Instead of transferring $1.4 million in Infrastructure funding to the Library fund, staff is proposing to use $3.4 million in RDA Project Area 1 bond proceeds to accelerate the building of Phase 1 of a new library. The RDA would be repaid with future Library DIF fees. Staff has calculated that based upon issuing 300 single family permits annually, the Library DIF would repay the RDA Project Area 1 in Fiscal Year 2022/2023. Staff is proposing transferring the $1.4 million in Infrastructure Funds mentioned above to assist in funding a future fire station in the northern portion of the City at a yet to be determined site. This location would be in RDA Project Area 2. In addition, staff is proposing to loan $1 million from RDA Project Area 2 to accelerate the construction of a fire station (if Project Area 2 funding is not available, General Fund funding would have to be advanced). If City Council implemented a Fire DIF, as outlined in the May 1999 DIF report, and based upon issuing 300 single family permits annually, the Fire DIF would repay RDA Project Area 2 in Fiscal Year 2032/2033. 0 0 r) T:\PWDEPT\COUNCU2001 W 1041 7f. wpd Staff is proposing using $1 .1 million in RDA Project Area 1 bond proceeds for the acceleration of Transportation DIF improvements. Staff has calculated that based upon issuing 300 single family permits annually and based upon the projects contained in the 5-year CIP, the Transportation DIF would repay the RDA Project Area 1 in Fiscal Year 2007/2008. Staff is proposing using $2.5 million in RDA Project Area 1 bond proceeds for the acceleration of Civic Center DIF improvements. Staff has calculated that based upon issuing 300 single family permits annually and based upon the projects contained in the 5-year CIP, the Civic Center DIF would repay the RDA Project Area 1 in Fiscal Year 2023/2024. In funding Phase I of the Community Park project last year, the CIP included an advance of $900,000 from the Transportation DIF to the Park DIF, with interest payable on the advance and a $650,000 transfer from the General Fund to the Park DIF. Based upon updated projections, staff is not proposing the $900,000 transfer from the Transportation DIF to the Parks DIF and instead proposes a $1 .1 million loan from the General fund to Project Area 2. The $1 .1 million will be transferred to the Park DIF for Park improvements. Staff has calculated that based upon issuing 300 single family permits annually and based upon the projects contained in the 5-year CIP the Park DIF would repay the RDA Project Area 1 in Fiscal Year 2008/2009. Overall, the 5-year CIP 2001/2002 through 2005/2006 proposes $34,317,351 in improvements over the next five years. The remaining projects represent "additional" projects having a total estimated cost of $67,642,312 and DIF projects that are not planned within the next five years, for a total cost of $27,737,659. The funding of additional projects listed will require future City Council action to ensure revenue availability. The Fiscal Year 2001/2002 proposes $19,642,100 in capital improvement projects. There are a total of eighteen projects identified for this fiscal year. Project Number 99613-Washington Street/1-10 Interchange Improvements and Project Number 200101-Auto Mall Improvements are recurring)long-term commitments. Two other projects are recurring as part of a long term plan to fill missing sidewalk links (199702-Sidewalks-Various Locations) and to install new or upgrade existing handicap access ramps (Project Number 199703-Handicap Access Ramp -Various Locations) to comply with ever evolving ADA standards. There are fourteen new or secondary phased projects proposed to complete the remainder of the 2001/2002 CIP. The City Council may wish to consider the implementation of the Fire Protection Facilities Impact Fees as part of the City's DIF Update if the Council wishes to repay the $1 million loan from RDA Project Area 2 from the DIF. 0.0 T:\P W DEPT\COUNCIL\2001 \01041 7f. wpd Fiscal Year 2002/2003 proposes $10,241,324 in expenditures for capital improvements. There are ten projects identified. Five of the listed projects are new projects proposed as follows: Project Number 200201, Design of the future City Hall Expansion Project Number 200202, Phase II Civic Center Campus Improvements Project Number 200203, Eisenhower Drive Bridge and Drainage Improvements Project Number 200204, Municipal Library Phase I Construction Project Number 200205, La Fonda Street Enhancements The remaining projects include four recurring long term commitments and the yearly Sidewalk and Handicap Access Ramp projects. Fiscal Year 2003/2004 proposes $4,018,927 in expenditures for capital improvements. Three of the listed projects are new projects proposed as follows: Project Number 200301, Traffic Signal (Calle Tampico/Civic Ctr Way) Project Number 200302, Phase II Cove Oasis/Lake Cahuilla Trail Head Project Number 200303, City Hall Expansion - Construction The remaining projects include four recurring projects, the Sidewalk and the Handicap Access Ramps projects, the Museum Expansion and Auto Mall Reimbursement projects. The final two years of the proposed CIP identifies the four previously listed recurring projects that maintain expenditures of $207,500 for each year. There are twenty-seven projects identified under the current CIP Additional Projects (Add Projects) list that are not scheduled within the next five years. The costs associated with the implementation of these projects are estimated at $67,642,312. Presented here for the City Council's consideration to be added to the current CIP Additional Projects list are: AD09 - Community Park $13,700,000 AD14 - Municipal Library Phase II $ 3,521,810 AD16 - Village Lighting Improvement $ 370,080 AD17 - KSL Tract 29136 Reimbursement (1) $ 63,000 AD18 - KSL Tract 29136 Reimbursement (2) $ 94,000 AD19 - The Putting Green Course $ 2,880,000 AD20 - New Traffic Signal (Adams@Westward Ho) $ 175,000 AD21 - Park Enhancement $ 96,480 AD22 - Dog Park Construction $ 200,000 AD23 - Darby Road Rehabilitation $ 456,900 AD24 - Avenue 58 Pavement Rehabilitation $ 283,008 AD25 - Village Signage Program $ 442,200 AD26 - Adams Street Improvements $ 214,341 T:\PWDEPT\COUNCIL\2001\010417f.wpd 11 ,r 1 5 i l AD27 - 5 Bus Shelters $ 252, AD28 - Municipal Golf Course $38,000, Please refer to the detail sheets located under the Additional Projects tab a of the CIP binder for additional information regarding these newly added New to this year's CIP is a summary of each adopted Development Impact section identifies the remaining balance of the forecasted fee revenue, w listing of remaining project locations. Finally, it is being recommended that the Project 658 "Infrastructure Imprc Streets" be dropped from the current CIP list of approved projects. The following assumptions should be taken into account when reviewing The City Council has reaffirmed prior policy to maintain sufficient Gei emergency reserves, a General Fund reserve for cash flow purp allocation of sufficient funds to cover current contracted and authori� improvement projects. Because of increases in ongoing maintenance costs, the addition of improvements and the provisions of Proposition 218, the Lig Landscaping District may not have sufficient funding in the future. T fund balance and annual assessment revenues are inadequate tc future capital and operational cost increases. The alternative we continue to defer specific lighting and landscape improvements and existing landscape maintenance activities until such time that oth( sources are available. The City Council's review of the draft Fiscal Year 2001/2002 CIP will e staff to complete the final CIP for public review. Pursuant to Governr Section 66002, the City Council will need to schedule a public hearing on tf consider its adoption at a subsequent regular meeting. Upon its adoption, Year 2001 /2002 CIP will be incorporated into the City's Fiscal Year 2 budget. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer T:\PWDEPT\COUNC1L\2001 \01041 7f.wpd Approved for submission by: (,,,Thomas P. Genovese, City Manager I;: T:\PWDEPT\COUNCIL\2001\010417f.wpd `'107 REPORT/INFORMATIONAL ITEM: /(0 INVESTMENT ADVISORY BOARD Meeting February 14, 2001 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Vice Chairman Mahfoud followed by the Pledge of Allegiance. PRESENT: Board Members Irwin, Mahfoud, Olander, Felice and Chairman Osborne (5:42 PM) ABSENT: Board Members Lewis and Moulin OTHERS PRESENT: John Falconer, Finance Director and Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - No changes were noted. IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on January 10, 2001 or the Investment Advisory Board. MOTION - It was moved by Board Members Irwin/Olander to approve the Minutes of January 10, 2001. Motion carried unanimously, with Board Member Olander expressing his thanks to staff for a unqualified audit opinion. 001 V BUSINESS SESSION A. Transmittal of Treasury Report for December 2001 In response to Board Member Olander, Mr. Falconer advised that he was not aware of any financial repercussions from the State of California energy crisis. Mr. Falconer stated that the only information he had was included in the other financial data (Information Item A) in which LAIF stated that they had no investments with Pacific Gas & Electric and Southern California Edison. In response to Board Member Irwin, Mr. Falconer advised that the City currently had $5 million in Commercial Paper. In the past, the City has increased its position in Commercial Paper from $2 million to $5 million for the months of January and May. However, based on larger cash balances, the current interest rate environment, and the spreads between 30 day Treasury Bills and Commercial Paper (45-50 basis points), the Treasurer was considering maintaining the $5 million position in Commercial Paper. Board Member Irwin commented that the spreads between Government Sponsored Enterprises (GSE's) and Treasury Notes was narrowing from 30-35 basis points to 20-25 basis points. In response to Board Member Irwin, Mr. Falconer stated that the Commercial Paper was limited to $2 million per entity, an Al/P1 rating and 30 to 45 days maturity. In response to Board Member Mahfoud, Mr. Falconer stated that the Money Market Sweep Account yield for December was 4.9%. The money market account is with Wells Fargo and invests in U.S. Treasuries. The sweep account is tied to our bank checking account. Mr. Falconer stated that we made the Treasury sweep option decision several years ago and could discuss this issue again during the review of the Investment Policies. In response to Board Member Irwin, Mr. Falconer stated that the Bank does offer a Commercial Paper Sweep option and that it would be classified under money market funds as opposed to Commercial Paper. 002 Investment Advisory Board Minutes February 14, 2001 In response to Board Member Irwin, the City Investment Policy allows investment in Treasury and/or U.S. Agency Securities Money Market Account. In response to Board Member Mahfoud, Mr. Falconer stated that the only money market account the City uses is in conjunction with the checking account. The City could open other money market accounts subject to the 20% portfolio limitation set forth by the State. MOTION - It was moved by Board Members Irwin/Mahfoud to review, receive and file the Treasurers Reports for December 2000. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report and Other Selected Financial Data - January 2001 Mr. Falconer reported that the analysis between several of the budget to actual variances in the January report was not available and would be provided in the March agenda packet. General discussion between Board Members ensued that interest rates will continue to decrease. In response to Board Member Osborne, Mr. Falconer reported that his current investment strategy is to stay as short as possible. Noted and Filed B. Pooled Money Investment Board Reports - November 2001 Board Member Irwin commented that the Pooled Money investment Account average maturity from November to last month had not changed. Noted and Filed 003 Investment Advisory Board Minutes VII BOARD MEMBER ITEMS - None VIII ADJOURNMENT February 14, 2001 MOTION - It was moved by Board Members Olander/Irwin to adjourn the meeting at 5:52 p.m. Motion carried unanimously. Submitted by, L ;John M. Falconer Finance Director 004 REPORT/INFORMATIONAL ITEM: I'T MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA March 13, 2001 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Abels to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Robbins. C. Staff present: Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: A. It was moved and seconded by Commissioners Abels/Tyler to move Business Item B to the first item on the agenda. Unanimously approved. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of February 27, 2001. Commissioner Kirk asked that Page 7, Item #23 be corrected to read "...then the Image Corridor does exactly...". Commissioner Tyler asked that Page 4, Item #9 be corrected to read, "...restaurants are also included.". There being no further corrections, it was moved and seconded by Commissioners Tyler/Butler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None. VI. BUSINESS ITEM: B. Sign Approval 2001-528, Amendment #1; a request of Riofine Neon for Jiffy Lube for an amendment to a sign program to allow a time and temperature display unit located within the One Eleven La Quinta Shopping Center, immediately north of La Quinta Car Wash. Planning Commission Minutes March 13, 2001 Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Tyler stated that at the previous public hearing when signs were approved the applicant was requested to remove the temporary sign, which has been done, but the two 4X4 posts that held it up are still there and he would like to see them removed. Secondly, how long will the temporary banners stay up. Staff noted there was a time limit and they would check and take care of it. 3. There being no further discussion, it was moved and seconded by Commissioner Kirk/Butler to adopt Minute Motion 2001-004 approving Sign Approval 2001-528, Amendment #1, as recommended. Unanimously approved. VI. PUBLIC HEARINGS: A. Village Use Permit 2001-008; a request of Joseph Rounaghi for review of remodeling plans for an existing commercial building changing the use from a restaurant to an art gallery/studio located at 51-230 Eisenhower Drive. 1 . Chairman Robbins opened the public hearing and asked for the staff report. Staff requested this item be continued to the Planning Commission meeting of March 27, 2001, as requested by the applicant. 2. There being no discussion, it was moved and seconded by Commissioners Tyler/Butler to continue this item to March 27, 2001. Unanimously approved. B. Environmental Assessment 2000-410, and Conditional Use Permit 2001 054; a request of Nextel Communications for certification of a Mitigated Negative Declaration of Environmental Impact and installation of a 70 foot high wireless communication antenna and ground mounted equipment for cellular telephone service at 77-865 Avenida Montezuma. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 0 0ti G:\WPDOCS\PC3-13-01 .wod 2 Planning Commission Minutes March 13, 2001 2. Chairman Robbins asked if there were any questions of staff. Commissioner Abels asked what type of pole had been approved at the hotel. Staff stated it was a monopalm just like the one at the school administration building. 3. Commissioner Butler asked if there was a chain link fence running adjacent to the property. Staff stated there was chain link fencing around the ball field. Commissioner Butler stated the pole would be painted brown and there was the option of additional light users. His question was why the pole could not be used for more than one service. Staff clarified there were other light poles that potentially could have antennas on them. 4. Commissioner Butler asked why staff did not want to use the monopalm design. Staff stated it was discussed with the applicant and given the height of the pole and other palm trees in the park and as there were no buildings to break it up, it was determined the light pole would fit in better. Discussion followed regarding potential alternatives. 5. Commissioner Tyler questioned the color proposed and whether the other poles were painted. If you paint one, they should all be painted. Staff stated they did not know whether the other poles were painted or not, but it could be addressed in the Master Plan for the park. Commissioner Tyler stated he had a concern about approving this without a Master Plan for the park. 6. Chairman Robbins asked staff to identify where the chain link fencing would be replaced with wrought iron. Staff identified the area on the site plan. 7. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Ms. Barbara Saito, representing Nextel, gave a presentation on the project and stated they concurred with staff's recommendation. She further stated they had no objection to either the monopalm or light pole. 8. Commissioner Abels asked if a ball hit the pole could it affect the transmission. Ms. Saito stated it could, but the pole is 75 feet in height. G:\WPDOCS\PC3-13-01.wpd 3 003 Planning Commission Minutes March 13, 2001 9. Commissioner Butler asked if they wanted the monopalm could they still use the light. Ms. Saito explained they would leave the ball field light where it is and move the monopalm to where the row of palm trees exists, if the Commission preferred that design. Commissioner Butler questioned why the applicant would shut the pole down for maintenance. Ms. Sidel stated the antennas are ten feet above the light because if you touch it, it will burn you as the antennas do get hot. 10. Commissioner Tyler questioned the extra 10 feet in height for safety and what would happen if the City determines to lower the lights; would they lower their antenna. Ms. Saito stated that once it is installed, unless it is causing interference with other sites, they do not take it down. They are finding that as technology improves they are able to lower the height of their poles. They do know however, that they cannot come below the baseball field lights. Commissioner Tyler asked if this was for cell phones only. Ms. Saito stated it is to support Nextel communications. 1 1 . Commissioner Butler asked Ms. Saito to identify where they would locate a monopalm if the Commission determined they would rather have the monopalm. Ms. Saito did so. 12. Chairman Robbins asked if there was any other public comment on this project. 13. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 14. Commissioner Kirk asked staff to clarify the applicants original proposal versus what staff was recommending. Staff clarified what the original application consisted of and how they arrived at staff's recommendation. Commissioner Kirk asked if this would fit in with the Master Plan for the park and whether the row of palms would still exist after that Plan is completed. Staff stated it was their understanding that the Plan is to retrofit existing facilities. Commissioner Kirk stated he would like to see a shorter pole with the tree. 15. Chairman Robbins stated there seems to be a discrepancy between the applicant's proposed height of 60 feet and staff's statement that it would be 75 feet. Ms. Saito stated that they originally(' G:\WPDOCS\PC3-13-01.wpd 4 V U 4 Planning Commission Minutes March 13, 2001 submitted a request for a palm tree 75 feet high. If they relocate it with no lights they could lower the pole to 60 feet with either design. However, since the ballfield lights are at 60 feet they would have to go up the additional ten feet to 70 feet. 16. Commissioner Butler stated there appears to be the possibility of more poles being placed in the park. Staff stated yes. Commissioner Butler asked if these future poles could also be monopalms, or are they absorbing too much of the space for the support facilities. He does not want to fill this park up with monopalms. 17. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-026 recommending Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-410, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 18. It was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-027 recommending approval of Conditional Use Permit 2001-054, as amended. a. Condition 7.C.: The monopole and its antennas shall be a 60 foot high monopalm. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. C. Environmental Assessment 2001-412, Specific Plan 2001-052, Conditional Use Permit 2001-056, and Site Development Permit 2001- 690; a request of Omri Sikla for Certification of a Mitigated Negative Declaration of Environmental Impact and development plans for a commercial building consisting of a restaurant and office located at the northeast corner of Washington Street and Lake La Quinta Drive. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 005 G:\WPD0CS\PC3-13-01.wpd 5 Planning Commission Minutes March 13, 2001 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked if changes were made based on the Architecture and Landscaping Review Committee (ALRC) recommendations regarding lighting. Staff stated no changes were required by the ALRC and the applicant stated they did not see any problems with the lights as proposed. Commissioner Kirk questioned whether or not the Thomas Bros. Map pages could be copied into a document that would become a City document without their permission. Assistant City Attorney John Ramirez stated he concurred that it would not be the preferred method. Commissioner Kirk stated it seemed strange and excessive to have a Specific Plan on this size of project, so he assumed the Zoning Code requires it in the CR district. Staff stated that was correct as well as the General Plan requirement. Commissioner Kirk asked how the mitigation monitoring document would be used. It is staff's perspective to have a mitigation measure prepared with every item that is identified as potentially significant unless mitigated. Staff stated that was correct. Commissioner Kirk stated he thought it was unusual to identify mitigation measures when we identify it as less than significant impact. When you look at this Mitigation Monitoring Plan, most of the mitigation measures are associated with actions we deemed as less than significant impact. One of them is a mitigation measure associated with something where we identify no impact. He does not like to see this document included with the report as it appears to be redundant, but if it is to be included it has to be consistent in some way. For example there is a mitigation measure for school impact fees where there is no impact. Most of the other measures are where the applicant is meeting the Code itself and not a special mitigation measure. In regard to parking he believes it is a good analysis as to why the parking should be reduced. What would happen if in five or ten years this owner sells to a tenant that would double the tables, there is nothing in the Specific Plan that would preclude this from happening. Staff stated that was correct. Commissioner Kirk stated that then the analysis would change and we should look at likely uses, but the use can change within the category and therefore the analysis becomes uncertain. Staff stated conditions could be added that would address more specifically what is approved. Commissioner Kirk asked if the project could be conditioned to the number of seats/tables proposed by this applicant so that if a different user were to come in they would be subject to the same conditions. Staff stated this could be done under the conditional use permit process. 6 006 G:\WPDOCS\PC3-13-01 .wpd Planning Commission Minutes March 13, 2001 3. Commissioner Butler asked if we are doing the monitoring programs for compliance with CEQA as an additional step. He agrees with Commissioner Kirk that this is just additional work for staff. Staff stated they are prepared, but not always included in the staff report. Assistant City Attorney John Ramirez stated mitigation measures are generally required when you identify potentially significant impacts unless mitigated, hence the mitigation measure. They will continue to work with staff to see that a futile paperwork drill does not take place. In regard to this Mitigation Monitoring Program, assuming their is an Environmental Assessment that does in fact identify potentially significant impacts unless mitigated certainly CEQA requires under Public Resources Code 21081.6 requires that the Council adopt a monitoring program at the time that they adopt a negative declaration. There is an advantage to having the Commission approve the same document prior to the City Council. He will prepare a memorandum on the monitoring program issue prior to the Commission's next meeting. Commissioner Butler stated that unless there is an issue, he does not see the need to have the mitigation monitoring in the staff report. 4. Commissioner Tyler stated he concurs with Commissioner Kirks's comments. In regard to the parking he agrees that the parking analysis is based on some interesting concepts, but they are not controllable. The parking analysis needs to consider future uses. 5. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Lew Bishop, architect for the project, gave a presentation on the project. In regard to any future use he believes it will have to be the same use. In regard to parking, they have analyzed it in regard to the use and hours of operation of all the uses. In reference to the lighting, the specific luminaires they have chosen for this project are specifically designed for low level lighting in parking lots. They have the ability to screen various directions so light is not directed off the site. 6. Commissioner Tyler stated he likes the lighting concept. He asked if the conditional use permit included the hours of operation for the restaurant and office uses and could it. Staff stated it was up to the Commission. Commissioner Tyler stated that since the only entrance was off Caleo Bay was there any advantage to a left turn lane off Washington Street. Mr. Bishop stated it would make it easy to enter the site and reduce the traffic on Caleo Bay. 007 G:\WPDOCS\PC3-13-Ol.wpd 7 Planning Commission Minutes March 13, 2001 7. Commissioner Butler stated the building design is very dramatic and has a definite character, but there is nothing to match it in La Quinta. His only concern is that it is a single use building and what use could it have in the future if the restaurant was not there. Is the architectural design too much? Is this the place for it? It is a very dramatic change for Washington Street. Mr. Bishop stated the design architect and the owners have taken a great deal of time to design this unique building and there is a diversity in architecture in La Quinta in the way of quality of design. Discussion followed regarding the architectural design. 8. Commissioner Abels stated he concurs with Commissioner Butler. This is going to be a footprint for this area. 9. Commissioner Kirk asked what the large circular element that appears to look like a smoke stack was on the front elevation. Mr. Bishop stated all the kitchen equipment is hidden behind this screen wall. 10. Chairman Robbins asked if there was any other public comment. Mr. Larry Lichliter, KSL Development, stated he eats at this restaurant and it has excellent food. This will be an asset to the City and will make a statement that the City is progressive. 11. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 12. Commissioner Kirk stated he has a problem with the parking, however if approved the conditional use permit could be conditioned to address those concerns if there was a change in the use of the building. The design will add to the image corridor of Washington Street and he would like to see more innovative designs like this in the City. 13. Commissioner Abels stated he is in favor of the project. 14. Commissioner Butler stated the picture of the different elevations showing the building in such a way that it is a stark structure that a picture with the landscaping probably would have softened the building itself. Mr. Bishop showed colored renderings of the buildings with the landscaping. G:\WPDOCS\PC3-13-01 .wpd 8 008 Planning Commission Minutes March 13, 2001 15. Commissioner Tyler stated that when he first saw the project he was indecisive, but he thinks it will probably grow on us and it will make a statement. He would like the conditional use permit to be conditioned to require the hours of operation. 16. Chairman Robbins stated he was very concerned, not that the architecture was bad, but that it does not fit within the character of La Quinta. He conducted a very unofficial poll and showed the elevations to numerous residents and all agreed that it did not fit within what they thought was the image of La Quinta. He does not believe this architectural style fits within the City of La Quinta; at least what his image is. In regard to the lighting concept, he completely agrees. 17. Commissioner Abels stated he had spoken with the architect for the La Quinta Inn and after listening to him he agrees it will be an asset to La Quinta as it will bring diversity. 18. Commissioner Tyler stated he strongly approves of the sign program. 19. Commissioner Kirk stated they may disagree as to the architecture, but there are so many components to this project that are positive like the lighting and signage, but it will add to the City. He is strongly in support. 20. There being no further discussion, it was moved and seconded by Commissioners Butler/Abets to adopt Planning Commission Resolution 2001-028, recommending Certification of an Addendum to a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-412, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 21. It was moved and seconded by Commissioners Butler/Abets to adopt Planning Commission Resolution 2001-029, recommending approval of Specific Plan 2001-052, as recommended. a. The location maps in the text shall be changed. 009 G:\WPDOCS\PC3-13-01 .wpd 9 Planning Commission Minutes March 13, 2001 ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, and Tyler. NOES: Chairman Robbins. ABSENT: None. ABSTAIN: None. 22. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-030, recommending approval of Conditional Use Permit 2001-056, as amended. 23. Commissioner Kirk asked if this was where the seating would be addressed and whether or not the applicant would have any problem with limiting hours of operation. 24. Mr. & Mrs. Siklai stated they have no objection. a. Condition #5: The restaurant shall not exceed 142 seats as specified in the Specific Plan. b. Condition #6: The restaurant hours of operation shall be as stated in the Specific Plan; weekdays 5:30 to 11 :00 p.m. and weekends with extended hours. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, and Tyler. NOES: Chairman Robbins. ABSENT: None. ABSTAIN: None. 25. It was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-031, recommending approval of Site Development Permit 2001-690, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, and Tyler. NOES: Chairman Robbins. ABSENT: None. ABSTAIN: None. Chairman Robbins recessed the meeting at 8:35 p.m. and reconvened at 8:41 p.m. A. Zoning Code Amendment 2000-066; a request of the City for review of applicability and impact of the exist Water Efficient Ordinance on development proposals. Chairman Robbins opened the public hearing and asked for the staff report. Senior Engineer Steve Speer presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked if staff was talking about water features on a particular piece of property, it doesn't take into consideration the depth of the water. The evaporation is from the G:\WPDOCS\PC3-13-01 .wpd 10 0 1 0 Planning Commission Minutes March 13, 2001 surface, but isn't there any impact on the water itself and the growth that can occur in a water feature if the water heats up. If there is a water feature that is 12 inches deep and during the summer months it is heated by the sun, we have the same evaporation rate, but the same water feature at four feet deep it may be cooler and less impacted by the heat and you do not get the growth at the bottom of the water that cause other problems. Is this a plus or negative? Staff stated they did not know the answer to that question. Standing water has a fixed number and moving water does increase the water usage because it increases the evaporation rate. 3. Chairman Robbins stated deeper water stays cooler and evaporates less. 4. Commissioner Butler stated the formula presented by staff does not take into consideration the depth of the water that would reduce evaporation but takes more water to fill. 5. Commissioner Kirk stated that on Page 204-3, Item J.J. the source that is referenced, is it subject to State law; can we chose any reference we like? Staff stated we adopted a model ordinance that had been initiated by the State as it is a State-wide issue. The reference in all the plant factors you find in referenced material use cool season grass as the standard. If you wanted to tighten it up you would change the reduction factor in the formula from 0.8 to something less than, say 0.7 or 0.65, etc.. 6. Commissioner Kirk stated he was surprised to learn that the cool season grass has a .6 factor. Staff explained the overall ETofactor is .6. That is the plant factor and you have to apply the irrigation efficiency factor and that causes the effective rate to move up. If you have a large landscape area such as a golf course where you can use the rotors, that concept has a more efficient landscape/irrigation mechanism. However, if you have turf and sidewalk and more confined areas where you have smaller spray heads and a lot of runoff, that irrigation system is not as efficient and the lake will not work in the landscaping concept if everything else is turf. Commissioner Kirk asked what the plant factor was for the warm season grass. Staff stated that overall for the year it is .6. Discussion followed regarding plant factors and the formula. G:\WPDOCS\PC3-13-Ol.wpd 11 Planning Commission Minutes March 13, 2001 7. Commissioner Tyler asked if the preliminary calculation staff was proposing to have the developer prepare was in the ordinance now or is it proposed. Staff stated we are asking them to provide it now, but it is not formally in the ordinance. 8. Commissioner Kirk stated that according to the ordinance audits are required, but have we ever received one. Staff stated no. Commissioner Kirk stated that if we are going to meet the intent of the ordinance shouldn't we do this? Staff stated it would require additional staff which the City has not funded. Commissioner Kirk stated that all tracts are required to have a model home with an example of efficient landscaping, is this done? Staff stated it needs to evaluated to see what can be enforced. 9. Chairman Robbins asked if there was any other public comment on this project. Mr. Chevis Hosea, KSL Development Corporation, stated they hoped there was some room for improvement that would satisfy the goals of the ordinance and yet allow them and other developers to be competitive in the market. The process/calculations are cumbersome and far reaching to have to prepare at the time of a preliminary landscaping concept plan. They would like to be able to present their plans to the Commission and work out the formula with staff after the approval process. 10. Commissioner Butler stated the use of the word lush landscaping in the specific plan is an immediate flag and maybe a different word should be used. Mr. Hosea stated this is a "recreational playground" and people come here because of the weather. Therefore, they would request the City to take some moderation on this formula with consideration for grandfathering for existing developments. Also some consideration given for using canal water. 1 1 . There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 12. Commissioner Tyler thanked staff for the presentation. He would suggest no action be taken at this time due to the joint meeting being held with the City Council and the presentation being given by CVWD. 012 G:\WPDOCS\PC3-13-01.wpd 12 Planning Commission Minutes March 13, 2001 13. Commissioner Butler complemented staff on their presentation. As new applications are brought in will the staff be giving them some alternatives to their plant palettes. Staff stated the developer needs to be aware of what the City's requirements are. They need to be looking at their plant palettes as to what they are proposing. They are not challenged unless they are proposing a lake. Commissioner Butler asked if the lake issue was something that allowed a developer to use the lake as a retention basins as a feature that would solve two purposes and would be an acceptable alternative. Staff stated that as long as it is left as a dry retention basin it is fine until such time as it is made into a lake and becomes a use and it challenges them to look at their other landscaping features around the project. If their lake is more than 14 percent of the site they will have to start reducing the amount of turf in the landscaping concept. 14. Commissioner Kirk stated that if the ordinance allows these types of developments then why have it. Maybe if a lake is proposed maybe at that time the analysis becomes effective. If we are going to have this ordinance we should do it right. Maybe there are better ways of doing this that could be considered. It appears that the model ordinance is inefficient and ineffective and a waste of time and isn't meeting the intent of what the State was trying to achieve. He finds it ludicrous that we are using 1.0 as the starting point and it is based on using Rye grass 100 percent of the year and yet the grass we use here is .6. What would desert landscaping be if Bermuda grass is .35 on its own, what is Verbana with a drip system? 15. Chairman Robbins stated the State-wide ordinance was developed mostly for coastal California. It was not intended to be used in the desert environment. He agrees with Mr. Hosea that green is what makes the homes attractive and keeps them selling and we do need to continue to keep it green. In contrary to what has been stated, there is not an endless supply of canal water. We do have to look at how canal water is used and the thought of allowing an exemption because a developer uses canal water does not make any sense at all. One of the things that could be changed in the ordinance is that there is a minimum efficiency that lets you use 62 percent. That is an inefficient irrigation system, so one of the things that could be looked at is not allowing an irrigation that is 62 percent. Move the minimum efficiency to 70 or 75 percent. On Page 206, Item C allows you to use turf to use more water whereas in staff's analysis shows that using turf you have no G:\WPDOCS\PC3-1 3-0 1.wpd 13 �'1- Planning Commission Minutes March 13, 2001 problem meeting the standard. This needs to be looked at as to its practicality. On Page 204, Item 4 it states that using 50 percent recycled water are exempted from the maximum water allowance and audit. Just because a site uses recycled water does not mean that it can use as much water as it wants. Recycled water is needed everywhere and this will limit what they are able to do on other sites in this City or throughout the Valley. Audits are a must for the large projects to ensure they are staying efficient. He agrees that this is an unfunded mandate for the City and perhaps the City should talk with the Water District to see if they can be given the responsibility of making sure they comply with the ordinance at the plan check process. Maybe the Water District could also handle the audits and enforcement issues. A look should be given to the size of a lot that is exempted and maybe that should be lowered. The 0.8 reduction factor should be evaluated as to its effectiveness. 16. Commissioner Kirk suggested staff look at ordinances in other states. 17. Chairman Robbins stated that some of the other states do not have strict landscaping ordinances but do have very, very expensive water with a tiered system. The more you use the more it costs. 18. Commissioner Kirk stated the process needs to be made more simple. If we are suggesting a change to the ordinance, make sure there is some grandfathering. 19. There being no further discussion, it was moved and seconded by Commissioner Abels/Tyler to continue this to May 8, 2001. Unanimously approved. VI. BUSINESS ITEMS: B. Sign Approval 2001-536; a request of M & H Realty Partners for an amendment to a sign program for commercial pad buildings located at the southwest corner of Washington Street and highway 1 1 1 within Plaza La Quinta. 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 014 G:\WPDOCS\PC3-13-01 .wpd 14 Planning Commission Minutes March 13, 2001 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked staff to clarify when a cabinet box sign was allowed. Staff stated that if they are part of a registered trademark logo staff has been allowing them. Commissioner Kirk asked why a cabinet box sign would be allowed in conjunction with a registered trade mark as to allowing any company to have one. Planning Manager Christine di lorio stated that a cabinet sign has the background lit along with the letters as opposed to having individual channel letters where only the letters are lit. Commissioner Kirk stated his concern was that the City was treating corporate entities different than we treat local merchants. Assistant City Attorney John Ramirez stated that in regard to a registered trade mark, you cannot change their color, size or display. He is not certain as to how a cabinet box sign would be applied. Commissioner Kirk stated his concern is treating those with a registered trade mark differently that the "mom and pop" business. Assistant City Attorney John Ramirez stated he cannot imagine where the law would be restrictive as to the box. Planning Manager Christine di lorio stated that maybe staff is not describing it properly. There are two different things. There is the logo for some such as Starbucks. That is a cabinet sign that is a circle that is their logo and then they have the "Starbucks" which are their channel letters. Second, is that with Jiffy Lube they submitted a proposal with uni-channel letters, which was the red background with the white letters which is actually a cabinet sign because it is all one box with the background lit up instead of individually mounted channel letters. The recommended condition was that they be individual channel letters and they said no, it is part of their trademark. Staff asked for verification of their trademark and found that it was not a part of the trademark, so they are required to have individual channel letters. Discussion followed regarding examples. 3. Commissioner Butler stated that if we allow this we are discriminating against the other tenants in the center. How did we change our sign program for one building? 4. Commissioner Tyler asked staff to explain a halo sign. Staff explained. 5. Commissioner Butler asked if this was approved could other tenants come back and request this type of sign. Staff clarified this would be for the satellite pads only. 015 G:\WPDOCS\PC3-13-Ol.wpd 15 Planning Commission Minutes March 13, 2001 6. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Glen Goodman, project manager for M & H Partners, gave a presentation of the sign program and stated they are looking for consistency with the other pad building signs. They concur with staff's recommendations. 7. Commissioner Kirk stated there is some confusion as to where the channel signs would be allowed. Staff stated the Downey Savings building is the only building currently with multi -tenants and the only building that would be allowed to change their signs. 8. Chairman Robbins stated his only concern was the preference being given to national chains versus local businessmen. Assistant City Attorney John Ramirez stated the issue was not a national change versus a small business. It is the fact that the City has not been given documentation that this is part of their corporate logo. The City can prohibit the sign all together, or reduce its size, or location. What you cannot do is change the logo itself. 9. Chairman Robbins stated they could eliminate the red glow. Staff stated that would be consistent with what has been approved. 10. Commissioner Butler stated he has no objection to what staff is recommending. The issue is that they are allowing individual pads to have signs that are different from what was originally approved for the center. Staff clarified the sign program is different for the in -line tenants than the satellite buildings. 11. Commissioner Tyler asked about the status of the proposed parking lot south of the Beerhunter. Mr. Goodman stated they are hoping to have it started before the week is out. 12. Chairman Robbins asked if anyone else would like to speak on this project. 13. There being no further discussion, it was moved and seconded by Commissioner Abels/Kirk to adopt Minute Motion 2001-005 approving Sign Approval 2001-536, as amended: Condition 2.A. Logo cabinet box signs shall be allowed if it is a part of a formally registered trademark of the business which is used for business sign identification The background shall be opaque. Unanimously approved. 016 Planning Commission Minutes March 13, 2001 VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. Vill. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of March 6, 2001. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Abets to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held March 27, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:06 p.m. on March 13, 2001. Respectfully submitted, r- i' etty-9--3-awyer, Executive Secretary City of La Quinta, California 017 ., - 1 17 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA March 27, 2001 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Tyler to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Robbins. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Planning Consultant Nicole Criste, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of March 13, 2001. Commissioner Tyler asked that Page 2, Item #2 be corrected to read "Second, how long will the temporary..."; Page 16, Item #11 "...parking lot south of the Beerhunter." Chairman Robbins asked that Page 9, Item #20 under Roll Call be amended to show that he voted in favor of the Environmental Impact. There being no further corrections, it was moved and seconded by Commissioners Abels/Kirk to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None. VI. PUBLIC HEARINGS: A. Village Use Permit 2001-008; a request of Joseph Rounaghi for review of remodeling plans for an existing commercial building changing the use from a restaurant to an art gallery/studio located at 51-230 Eisenhower Drive. G:\WPDOCS\PC3-27-01 wod.wod Planning Commission Minutes March 27, 2001 Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted Condition #1 needed to be deleted. 2. There being no questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Joseph Rounaghi, the applicant, stated he was pleased to be in La Quinta and was available for any questions. 3. There being no questions of the applicant and no further public comment, the public participation portion of the hearing was closed and opened to Commission discussion. 4. There being no discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-032 approving Village Use Permit 2001-008, as amended. a. Condition #1: deleted. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. B. Environmental Assessment 2000-396, General Plan Amendment 2000 067, Zone Change 2000-045, and Site Development Permit 2000-677; a request of Evergreen, La Quinta Limited Partnership for certification of a Mitigated Negative Declaration of Environmental Impact; General Plan Amendment and Zone Change to change lands currently designated as Commercial Office to Neighborhood Commercial; Specific Plan establishing development standards and design guidelines for the construction of a 14,490 square foot Walgreens and 63,600 square feet of offices in two buildings; and development plans for the Walgreens building. Commissioner Abels excused himself due to a possible conflict of interest and withdrew from the dias. 2. Chairman Robbins opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 0U42 G:\WPDOCS\PC3-27-01 wod.wod 2 Planning Commission Minutes March 27, 2001 3. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked why a specific plan was required. Commissioner Kirk asked why a specific plan was prepared for this project. Staff stated the City required specific plans for all phased commercial and in particular mixed commercial uses to analyze circulation. Commissioner Kirk asked staff to give a history of what this site was originally zoned for, what its current zoning is, and why the change. Planning Manager Christine di lorio stated the current designation is Office/Commercial. Commissioner Kirk noted he was asking for the zoning designation at its origin. Community Development Director Jerry Herman stated that in 1992 General Plan Update it was redesignated as Office/Commercial. The 1985 General Plan designated it as Residential and the current designation is Office/Commercial. Commissioner Kirk asked why it was changed. Staff stated they did not remember. The reason for this applicant's requested change in zoning is because the current zoning of Office/Commercial permits up to a 10,000 square foot retail buildings. In order to go beyond the 10,000 square foot limitation they need a zone change. Commissioner Kirk stated the reason he is questioning the use of the specific plan is because specific plans change land use designations for properties and in this instance the applicant is providing new land use designations. Staff noted that this specific plan changed zoning development standards. Commissioner Kirk stated that wherever the specific plan or development project was different than our existing Zoning Code, we have gone back and conditioned the project, therefore he is questioning why even do a specific plan. Planning Manager Christine di Iorio stated the other issue with a specific plan is that it allows staff to use the environmental review for the later site development permits that are submitted to see that they are in compliance with the specific plan. This allows a more expeditious review process. 2. Commissioner Butler asked about the permitted uses under the current zoning designations. Staff stated the office portion could go on as proposed, but the 14,490 square foot Walgreens would not be allowed. 3. Commissioner Tyler asked if the proposed General Plan Amendment and Zone Change were not approved, could they still build the office building and Walgreens. Staff stated they could G:\WPDOCS\PC3-27-01 wpd.wpd 3 003 Planning Commission Minutes March 27, 2001 build the office building, but unless they reduce the square footage of the Walgreens building to less than 10,000 square feet, it would not be allowed. Commissioner Tyler asked about the information contained in the staff report regarding the traffic analysis. In one area it states that Walgreens would have more traffic than the office building, but elsewhere in the staff report it states the office buildings would generate more. It appears to contradict itself. Planning Consultant Nicole Criste stated the Walgreens is 14,000 square feet and the offices are 63,000 square feet and this is where the discrepancy appears. Commissioner Tyler asked if there was a reason as to why the Commission did not receive the traffic analysis as it would be helpful in analyzing the projects. Is it sufficient to have the hours of operation stated in the Specific Plan only, or should they be in the conditions as well. Staff stated it could be added to the conditions if the Commission wanted them added, but the Specific Plan does govern the project. Commissioner Tyler questioned how you could enforce a condition requiring a truck to turn off its engine while unloading and he would recommend the hours of operation be added to the conditions. 4. Commissioner Kirk asked staff to explain the 10,000 square foot limit. Planning Manager Christine di lorio stated that in the Zoning Code, under Table of Uses, it breaks down retail use sizes and as an accessory use under Non-residential retail stores under 10,000 square feet of floor area per business are allowed. Under Office/ Commercial uses it is allowed as an accessory use and can be free standing. Commissioner Kirk asked if there were two businesses in the two office buildings, could they have two 20,000 square feet of commercial retail. Staff stated the Code implies it would be allowed. Commissioner Kirk stated that based on this, it is his interpretation that the Government Code that provides for specific plans does provide that the specific plan can be the zoning for the site while the statement earlier suggested it was focused on the development standards and infrastructure. Planning Consultant Nicole Criste stated that by law you cannot modify a land use designation with a specific plan. You have to do concurrent general plan amendments and zone changes. Assistant City Attorney John Ramirez stated that under State law the Government Code section providing for specific plans allows the specific plan to amend or serve as a zoning tool. To the extent that the specific plan overrides zoning, yes. Commissioner Kirk stated it sounds that as if there were changes perhaps in the uses one could design a project and still have a retail use here without changing the zoning designation. 0 0 4 G:\WPDOCS\PC3-27-01 wod.wod 4 Planning Commission Minutes March 27, 2001 5. Chairman Robbins stated the staff reports states this project is over parked. The City has set minimum standards for parking and now when they do more than what is required, we ask them to justify this. Why would we make them justify what the City has set as a minimum standard and they go beyond that? Planning Consultant Nicole Criste stated that if the requirements of the parking standards in the Zoning Code provide for adequate parking for the use as they have been developed and adopted by the City, then it is staff's belief that additional open space is preferred to additional asphalt. Chairman Robbins questioned Condition #10 where it states that all structures within 150 feet of Washington Street or Avenue 50 shall not exceed 22 feet in height and staff has stated the tower is 35 feet in height. Is staff saying that the tower would not be allowed? Staff stated that was correct but staff was recommending that the entire building be reduced in height. Chairman Robbins stated the condition should be rewritten to be more clear if staff wants the building elevation to be redrawn. He questioned Condition #42 as to why staff is requesting a six foot sidewalk at this location and in a separate project they are requesting an eight foot sidewalk; is there a reason why staff is asking for different widths of the sidewalk. Senior Engineer Steve Speer stated that at the other location there is an existing eight foot sidewalk that has to be tied into. This project does not have an existing sidewalk therefore the six foot is being required. Chairman Robbins stated it was confusing that on the south side of Avenue 50 you have a bikepath and when you get to the side you do not. Staff stated that all the improvements north of Avenue 50 have not been completed, but at the other site they are tying into an existing eight foot sidewalk. They could do a narrowing effect at this location if that is what the Commission wanted, but it is a change in size between major intersections. Chairman Robbins stated he thought there was a master plan for Washington Street that called out a specific sidewalk size. Staff stated it did not call out the size. 6. Commissioner Tyler questioned the grading height. Senior Engineer Steve Speer stated they have defined their pad and parking level elevations. Planning Consultant Nicole Criste stated Washington Street is shown at 42.35 feet at current grade. The pad elevation for Walgreens is 45 feet. The parking lot elevation goes from 43 feet to 44 feet. Commissioner Tyler stated the question he had was in the staff report where it states the G:\WPDOCS\PC3-27-01 wpd.wpd 5 005 Planning Commission Minutes March 27, 2001 proposal includes filling the site to raise it above the current grade of Washington Street. Staff stated the elevations of Walgreens will be at 45 feet so the building pad at Avenue 50 will be a 45 foot contour. The parking lot will be depressed and the building will be at grade. 7. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Greg Albert, representing Evergreen, gave a presentation of the project. He stated one of his concerns with the staff report was in land use issues. The site does allow for office commercial uses. One of the major issues is in regard to property rights. There are several conditions that deal with extensive off -site improvements to Avenue 50 as well as Washington Street. Generally, they do not take exception to the off -site improvements. The problem is that with Avenue 50 the City does not have enough right of way to allow the off -site improvements being requested. Normally, the developer would be required to dedicate land that the developer owned to accommodate the requested off -site improvements. Under normal circumstances that is what they would do. This is not a normal circumstance. A large portion of the frontage on Avenue 50 is property that currently owned by CVWD. They have been actively engaged with CVWD to negotiate an appropriate easement that would allow the driveway access to Avenue 50 as well as all the landscaping and off -site improvements being required of them. Evergreen cannot dedicate the land because it is owned by CVWD and CVWD is not willing to grant an easement to improve the Avenue 50 frontage. He questioned how the City can require them to acquire land they do not own, at their expense, for improvements that are for the public's benefit and does not have much to do with this project. If the City were able to acquire the right of way from CVWD then they would be happy to do the improvements at their expense. Second issue is the building height. The project as designed is in full compliance with the City's Zoning Code. The Code requires for a distance from 150 feet from both Avenue 50 and Washington Street, a cap on the building height of 22 feet in height. The staff report states that a significant portion of their building exceeds the 22 feet; that is not true. They have done their calculations and 95% of their building area is contained within the 22 feet and they are set back 150 feet from Washington Street. The only issue is on Avenue 50. Per the City's Zoning Code it states architectural features not containing usable floor space are permitted to extend 15 feet above the maximum structure height. He pointed out the only G:\WPDOCS\PC3-27-01 wpd.wpd 6 006 Planning Commission Minutes March 27, 2001 areas on the building that extend above the 22 feet height limitation was primarily on the four corners of the building where the architectural elements extend to 24 feet eight inches and the tower element at the corner which is 30 feet eight inches. It was their understanding this was no longer an issue. It is their belief that the signage as proposed is more appropriate than what staff is suggesting. Where staff is requesting two monument signs they are proposing one monument sign at the corner of Avenue 50 and Washington Street along with another sign at the entrance on Washington Street. In regard to wall signage, there is a condition that restricts them to 50 square feet maximum. This is not what they believe City Code permits. They have two building sites that face streets and according to there interpretation they would be allow them 100 square feet of area and they are proposing 119 square feet. They were led to believe that with a specific plan, as long as what was designed was of good architectural character and appropriate in scale, they could in fact have a greater area. Therefore, they are requesting approval of what is proposed. In regard to the sidewalk on Washington Street, there is a question as to whether or not it is to be in City's right of way or CVWD right of way. If they use the City's right of way it is a straight sidewalk. If meandering, they need CVWD right of way. In regard to sight line and whether or not the rooftop units will be seen, they have designed the building and shown in their sight line study that the roof mounted mechanical units will not be seen. A condition has been added requiring them to demonstrate that what is designed will screen the units. They do not understand why they are being required to do what they have already shown. One of the landscaping issues is changing out 50% of the palms on the west side of the building to canopy trees. The Architectural and Landscaping Review Committee (ALRC) approved understory trees. He does not understand what the difference is between the two, but their concern is that big bushy trees will block signs. Lastly, there is a question as to what happens with Phase II after Phase I develops in regard to soil stabilization. What they are proposing is soil cement and staff is recommending wild flowers and they think this is excessive. In regard to all these issues, they are requesting additional time to resolve these issues with staff. 8. Commissioner Kirk stated he would like to hear staff's response to some of the applicant's concerns, such as the amount of signage. Planning Manager Christine di lorio stated that in the Code under Building Mounted Identification Signs for Individual Commercial or Office Building it is one square foot per lineal foot of building G:\WPDOCS\PC3-27-01 wpd.wpd 7 U v(' 7 Planning Commission Minutes March 27. 2001 frontage along each street up to a maximum of 50 square feet aggregate. Staff was looking at it being aggregate for all street frontages or it could be aggregate for multiple signs on one elevation and those could not exceed 50 square feet and that would be each street frontage. The Planning Commission can interpret it either way. With regard to the building height and Condition #10 of the Specific Plan, staff has made the interpretation that on any Primary and Secondary Image Corridor projections are not allowed above the 22 feet. The parapet elements, in the past, have been interpreted as part of the building wall and not projections. The tower within the 22 foot height limit is considered a projection. Commissioner Kirk asked about the landscaping issues and the CVWD property rights. Staff stated it was unknown what an understory tree was. In regard to signs staff was looking at signs being directional and having them at the entrances for identification. Senior Engineer Steve Speer clarified that the strip of land owned by CVWD was acquired by CVWD for maintaining a flood berm. In order to widen the street they need to get into that flood berm and set it back an additional 12-15 feet on Avenue 50. The City is asking them to acquire the property or the City could purchase the property through eminent domain. State Subdivision Map Act allows the City to do this at the developers expense. The issue of the sidewalk width on Washington Street is that the City likes to have a meandering, but as you approach the bridge between the developers property line and the bridge, there is 60 to 70 feet that belongs to CVWD. Behind the curb there is a six foot flat spot and then a 2:1 down slope. Staff is requesting they build the sidewalk on flat spot. What staff does not know is whether all the land on the flat spot is in public right of way. What they are trying to achieve is to connect the sidewalk to the bridge. 9. Commissioner Butler questioned the use of soil cement as it does not hold up over time and as they are adjacent to a school which lends itself to pedestrian traffic and they should have the wild flowers. In regard to the store hours being 7:00 a.m. to 10:00 p.m., he would condition the store to stay at those hours. One of the issues that bothers him is that here is no guarantee that the office buildings will be built and serve as a buffer between the residential and Walgreens. Also, the traffic study concerns are not alleviated. Mr. Albert stated that on the issue of soil cement, he defers to the landscape architect. They regularly use soil cement or decomposed granite. Wild flowers become a maintenance and G:\WPDOCS\PC3-27-01 wpd.wpd g i►Ci8 Planning Commission Minutes March 27, 2001 cost issue. In regard to the hours of operation, 10% of their stores nationwide are open 24-hours. There is no intention to have this store open 24 hours and they have no objection to a condition that limits the hours as not earlier than 7:00 a.m. and no later than 10:00 p.m. In regard to the traffic study, they were required to produce a study at the worst possible scenario for a Neighborhood Commercial zone. That generated very high traffic generation numbers. Those numbers are not real and do not relate to the development that is planned. They are submitting a letter from their engineer representing the trip generation figures for their project. 10. Commissioner Tyler stated that since the traffic information presented by the applicant and that given by staff are different, maybe they should continue the project to allow time to work out the issues. 11. Commissioner Butler stated that in regard to the height of the building he would support the applicant's request, but if the consensus of Commissioners was to lower the building, would it be an issue with them. Mr. Albert stated it is not a realistic option given the kind of architecture they are proposing. 12. Chairman Robbins asked if there was any other public comment on this project and noted a petition that had been received in objection to the project. 13. Ms. Mary Frances Soltys, 50-400 Spyglass Hill Drive, asked the height of the sign that would say "Walgreens". Will they have pickets and what are the hours and dress code and will they have enough room on the sidewalk. She suggested fines be imposed for delivery trucks operating outside the approved hours. 14. Mr. John Squier, 78-735 Spyglass Hill Drive, stated his concern was with sight distance off the entrance off Avenue 50 due to the grade crest. When the property on the north is built will this cause a safety concern? How can Walgreens be allowed a left turn access off Avenue 50 because of this safety issue. A mitigation measure states the two office buildings will screen Walgreens from the residential and yet there is no idea when those buildings will be built; so how can these office buildings mitigate the effects of Walgreens? 009 G:\WPDOCS\PC3-27-01 wpd.wpd 9 Planning Commission Minutes March 27. 2001 15. Mr. Hovak Najarian, 78-395 Palm Garden Place, stated he has lived in La Quinta for 35 years and he is concerned about La Quinta's image. He has taught image design at the College of the Desert for 30 years and has given a lot of thought into how things should look. In this design he sees an architecture cliche and he does not understand why there is a need for a tower. 16. Ms. Kay Wolfe, 77-227 Calle Ensenada, stated this is an inappropriate project for this site. There is a location near by for commercial called the Village as well as Highway 1 1 1. She is not sure we need another pharmacy, but certainly not at this location. With the school near by it will become a skate park. It is a beautiful design, but not in the City's corridor. 17. Ms. Sandra Hawks, 78-775 Spyglass Hill Drive, president of homeowners' association for the Fairways, stated staff's recommendation is based on a flawed Environmental Assessment. It is a piece of fiction. How can you mitigate the visual blight this project will have by planting trees, parking lots with lights that glare into the neighboring homes, and noise from delivery trucks. Additional traffic issues are not mentioned. 18. Mr. Wayne Nystrom, 78-094 Calle Norte, stated he was not for or against the project, but wonders what will we end up with if this is not approved. Speaking for Duna Gardens -Duna Fairways and Villa Vista who are the closest and most impacted by this development and their only issue is the parking lot lights interfering with the darkness of their streets. If we don't accept it they could get something a lot worse. 19. Mr. Joseph Bruido, 77-510 Calle Nogales, stated that while he has been trying to upgrade his home he has seen changes that are to the detriment of La Quinta. The parking problems at Highway 1 1 1 and Washington Street are great and now you want to bring commercial into the residential part of La Quinta with no commitment from Walgreens to build office buildings. 20. Ms. Carol Adams, 78-740 Spyglass Hill Drive, Vice President of Fairways HOA, stated so many of the questions raised could have been answered before this meeting. She agrees that this needs to be continued. Traffic study questions should have been answered. G:\WPDOCS\PC3-27-01 wpd.wpd 10 U 0 Planning Commission Minutes March 27, 2001 Take the buildings down to 22 feet, take the parapet and tower down and you have a concrete building with a mansard facade. You are sending artificial positive signs to Devco and putting off the residents of this City. 21. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 22. Commissioner Kirk asked what would happen if they did not approve this. The 10,000 square foot accessory building is thought to be a secondary use to a main use. An applicant could not build the main use without the office buildings being built. Planning Consultant Nicole Criste stated that in the Commercial/Office designation that was correct. It would have to be an office/retail use with an accessory use. Commissioner Kirk stated that if the office came in the accessory use could be a separate building. Staff stated that was correct. Commissioner Kirk stated he agrees this is the best designed Walgreens. It is well designed. Mr. Albert made his issues and it is an excellent specific plan. His thoughts are that the specific plan process is being underused. He largely agrees with staff's recommendations. His disagrees with staff regarding the height issue. If they stick to the 22 feet they are going to have boxes on the Image Corridor. In terms of the comments made, he agrees with most, but does not agree that the Environmental Assessment was bad. Competition should not be a reason for denying a project. He agrees with public testimony that this is the wrong use in the wrong place. He is also concerned with continuing this as it might be sending the applicant the wrong message. If this is not the right use in the wrong location, they should not send the applicant away asking him to redesign and spending unnecessary money. He would suggest they reject the application and make a recommendation to the City Council for their consideration and allow the applicant to make any changes they believe appropriate before going to the City Council. 23. Commissioner Tyler stated he agrees with Commissioner Kirk. There has been a tremendous amount of change on Washington Street and to some, these changes are difficult. The land on Washington Street is zoned Commercial. The designation of this site is to serve the surrounding residents. It is a wrong use in the wrong location. G:\WPDOCS\PC3-27-01 wpd.wpd 11 O 1 1 Planning Commission Minutes March 27, 2001 24. Commissioner Butler stated he concurs with the other Commissioners. There is growth on Washington Street. As to this site, the applicant has a well designed building. His concern is that the office buildings will not be built. Walgreens not being built will not solve any problems because the site is zoned for Office/Commercial. Traffic is a concern no matter what is built on this site. 25. Chairman Robbins stated he too agrees with what has been stated by the other Commissioners. The building, as designed, is excellent and he agrees with the applicant on the design of the tower. In regard to the soil cement, it is probably the best answer, but it needs to be conditioned to keep it up. The issue of whether or not this is the proper place for this development is one that he is torn with. This is a far less intense project than what is on the other side of the bridge. He does believe La Quinta is in a position where it can be relatively picky as to what type of development that is allowed in the City. What could we get if this does not go on this site is unknown and could be more obtrusive. 26. Commissioner Kirk stated he agrees that this project is not far from intensive commercial development over the bridge. When the underlying General Plan and zoning says this should be office and that is the expectation of those surrounding people, the City should be careful about changing the zoning. 27. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-033 denying Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-396, as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. 28. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-034 recommending denial of General Plan Amendment 2000-067 ROLL CALL: AYES: Commissioners Robbins. NOES: None ABSTAIN: None. Butler, Kirk, Tyler, and Chairman ABSENT: Commissioner Abels. G:\WPDOCS\PC3-27-01 wpd.wpd 12 Planning Commission Minutes March 27, 2001 29. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-035 recommending denial of Zone Change 2000-093. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Robbins. NOES: Commissioner None. ABSENT: Commissioner Abels. ABSTAIN: None. 30. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-036 recommending denial of Site Development Permit 2000-677. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. Chairman Robbins recessed the meeting at 9:06 p.m. and reconvened at 9:16 p.m. Commissioner Abels rejoined the Commission. C. Environmental Assessment 2000-405, Specific Plan 2000-049, Parcel Map 29889 and Site Development Permit 2001-691; a request of Colin McDermott for Certification of a Mitigated Negative Declaration of Environmental Impact and design guidelines and development standards for a ± 53-500 square foot commercial/office building; subdivision of a commercial parcel map to subdivide ±4.9 acres into 12 parcels; consideration of development plans for construction of a ± 5,000 square foot permanent bank structure along with a ± 1,440 square foot temporary bank structure to be located at the southeast corner of Washington Street and Avenue 47. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler clarified that they were approving the two bank buildings and asked if the color was to be bright yellow as shown on the elevations. He agrees with staff's recommendations to the Specific Plan and Site Development Permit. He also agreed with using the existing curb cuts and again the Commission did not receive the traffic analysis. Staff stated the Commission was only approving the permanent and temporary bank buildings as part of the Site Development Permit. Staff was uncertain as to the color proposed. (113 G:\WPDOCS\PC3-27-01 wpd.wpd 13 Planning Commission Minutes March 27, 2001 3. Commissioner Kirk asked about the elevator shown on the elevations as located in the southeast portion of the site plan that does not appear to be attached to any of the buildings. Staff stated it was associated with all the buildings. Commissioner Kirk asked staff to explain the right -in access on Washington Street. Senior Engineer Steve Speer stated that for the most part if you have frontage on Washington Street and can comply with the General Plan you can have access on that frontage. The Planning Commission at this time has the right to deny that access or make them consolidate it with an adjoining property. Commissioner Kirk asked if this project was conditioned to have access to the project to the south. Staff gave a history of the accesses on Washington Street for this site. Commissioner Kirk stated that within the site plan there is a parking lot at the south border that could have an access to the development to the south. Staff stated it could be opened and there is a conditioned to connected to the project to the south and indicated where on the site plan. Commissioner Kirk asked if the City normally approves temporary structures before future permanent building. Planning Manager Christine di lorio indicated this was done for the Arts Foundation project. 4. Commissioner Tyler asked if there was an intent to have both an acceleration and deceleration lane. Staff explained the turning plan. Commissioner Tyler asked about combining the access for both projects at the property boundary. Senior Engineer Steve Speer explained the City's did not force the consolidation. They are a separate project and have their access pattern in place and the City let them have their access closer to the intersection and they do comply with the General Plan. The City does try to get reciprocal access across properties to avoid forcing shoppers to go onto an Arterial street to go to an adjacent property. The long term plan for Washington Street is to have extremely heavy traffic in this area with particular congestion between Avenue 47 and Highway 111 . In trying to improve traffic flow and streets, the first thing staff looks at is side friction and cutting down on the number of driveways cuts down on the side friction. 5. Commissioner Kirk stated all the exhibits show two driveways onto Washington Street. Staff stated they have conditioned the project to only one driveway. 6. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Colin McDermott, the applicant, stated the temporary building would be in earth tones and there wouldbe ( G:\WPDOCS\PC3-27-01wpd.wpd 14 `' 14 Planning Commission Minutes March 27, 2001 one elevator with walkways combining the two buildings. They do have an easement and access agreement with the adjoining property owner to the south. They, however, have not given them an easement onto their property. Initially they had no interest in joining them for the access, but the opening will be closer to Caleo Bay. Their only concern was the spire and turret in their bank building. They comply with the 22 feet, but the turret goes to 24 feet and the spire goes to 24 feet six inches for a total of 18 inches and 24 inches respectively that would be encroaching. They believe the architectural elements are important to their design. With respect to the 28 feet they do not have an issue. It is the one building and they are 135 feet as opposed to 150 feet. If they have to move the building to comply they wanted to be sure the additional two feet would be allowed or if a portion of the building was within the 150 feet setback they could then raise the building up to hide any mechanical equipment. 7. Commissioner Kirk asked why it would take two years to build the permanent building. Mr. McDermott stated they are in the process of developing the permanent structure, but wanted the two years to allow for any contingencies. 8. Commissioner Abels commended the applicant on his presentation. 9. Commissioner Butler asked if there would be three rows of ATM drive throughs. Mr. McDermott stated they have found at their other banks that this is what is needed. 10. Commissioner Tyler confirmed that there would be no more than two stories. Mr. McDermott stated only two story buildings. 11. Mr. McDermott questioned the height of the spire. Staff stated Condition #72 would be amended to read with the exception of the 24-foot turret. Condition #5 would be amended to read northeast building. 12. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 13. Chairman Robbins stated he liked the architecture of the buildings, but there is no indication what the signage would be. Mr. Mike Peroni stated that on Figure 20, Item I of the Specific Plan there is a notation on the location of the signs. O T G:\WPDOCS\PC3-27-01 wod.wod 15 Planning Commission Minutes March 27, 2001 14. Commissioner Tyler asked where the monument sign would be located. Mr. Peroni indicated the location on the site plan. 15. There being no further discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-037, recommending Certification of an Addendum to a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-405, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 16. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-038, recommending approval of Specific Plan 2000-049, as amended. a. Condition #5.A.: The northeast corner two story building shall not exceed 28 feet. 17. Commissioner Kirk asked that a recommendation be forwarded to the City Council regarding the potential for a joint use for an access off of Washington Street between the two property owners. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 18. It was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-039, recommending approval of Parcel Map 29889, as amended. a. Condition #32.A.1. and #43.A.1. Fix the inconsistency. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 19. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-040, recommending approval of Site Development Permit 2001-691, as recommended. G:\WPDOCS\PC3-27-01 wpd.wpd 16 1 I 6 Planning Commission Minutes March 27, 2001 a. Condition #72: The height of the building shall not exceed 22 feet with the exception of the 24 foot high turret. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. D. Environmental Assessment 96-333 and Tentative Tract Map 30056; a request of The Keith Companies for Chapman Golf Development L.L.C. for certification of an Addendum to Environmental Assessment 96-333 and the subdivision of 5.39 acres into 13 parcels located at the south terminus of Washington Street within the Tradition Club taking access from Del Gato Drive. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioners discussed with staff the number of units approved and built. 3. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Kris Schultz, representing the applicant, stated he was available to answer any questions. 4. Chairman Robbins asked if there was any other public comment on this project. Mr. Randall Jackson, 78-915 Zenith Way, attorney representing property owners within the Tradition, stated their concern was that proper notice was not given to the adjoining property owners and that this is a substantial change to the character of the community. None of the proposed lots are as large as those existing. Other aesthetic concerns as well as the access to these lots need additional time for them to investigate the impacts. 5. Mr. Tom Lange, Talking Rock Turn, stated his concern that the City of La Quinta is operating under a false process. By asking a developer to provide a certified list of homeowners the City is not receiving accurate information. He has no trouble getting his tax bill from the County or mailings from the HOA. The City receives a list certified by a company not even in the City and most of the G:\WPDOCS\PC3-27-01 wpd.wpd 17 017 Planning Commission Minutes March 27, 2001 lots in this project were still listed as belonging to the developer. He asked that the property owners have suitable time to respond to the development theme. 6. Mr. Gary Lohman, 44-836 Deep Canyon Road, Palm Desert, representing the applicant, stated they followed the procedure as required by the City for noticing. This project was continued to this meeting to allow them time to send a letter out to all the property owners inviting them to a presentation on the project. Of all those attending, there was a favorable response to the project. 7. Commissioner Tyler asked if there was a site plan of the previous approved tract map showing these lots. He understood that access to the seven lots was taken on a separate driveway off Del Gato. Mr. Schultz stated the existing seven lots are approximately 20 feet higher than the street. Each of the seven lots would have had a driveway approach traversing up the slope to the upper lots. The current land plan eliminates the seven individual driveways creating one centralized access point leading into the two cul-de- sacs with a landscape plan on the west and east side of the properties. 8. Commission Kirk asked for a copy of the letter that was sent to the property owners and what addresses were used. Mr. Lohman stated the addresses were provided by the staff at the Tradition. Commissioner Kirk asked if anyone else had received this letter. Mr. Jackson stated none of the property owners he represents received the public hearing notice. In regard to the landscaping proposed by the applicant that will be on the slope replacing the driveway, their concerns are that they are going to have a 75-foot slope to get a 3:1 ratio to achieve the building pads that will be 25 foot high above Del Gato Drive. These are some of the concerns the property owners are requesting time to consider. 9. Commissioner Abels stated the Commission had a letter from the developer to the property owners. Mr. Lange stated that of those he represented, they did not receive any formal notice. The only information they have received has been by word of mouth. 10. Commissioner Tyler asked what the City was required to do in regard to the noticing. Assistant City Attorney John Ramirez stated the City's Zoning Code Section 9.200.1 10 requires the City notify property owners within 500 feet as reflected in the last G:\WPDOCS\PC3-27-01 wpd.wpd 18 Planning Commission Minutes March 27, 2001 assessment roll. The City has complied with the Zoning Code in regard to the noticing requirements. In fact the Zoning Code goes further than what is required by State law which is 300 feet and the owner went beyond the City's mailing list. 1 1 . There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 12. Commissioner Kirk stated he was concerned about the notification process, but believe a good faith effort was made and there is another opportunity for the property owners to present their objections at the City Council meeting. 13. Commissioners Abels and Butler concurred. 14. There being no further discussion, it was moved and seconded by Commissioner Butler/Abets to adopt Planning Commission Resolution 2001-041, recommending certification of an Addendum to Environmental Assessment 96-333. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 15. It was moved and seconded by Commissioner Abels/Butler to adopt Planning Commission Resolution 2001-042, recommending approval of Tentative Tract Map 30056. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. E. Environmental Assessment 2001-408, General Plan Amendment 2001- 074 and Zone Change 2001-098; a request of Village at the Palms for Certification of a Mitigated Negative Declaration of Environmental Impact, approval of a pre -annexation General Plan designation from County designation 2B and Low Density Residential to Golf Course and Low Density Residential, and approval of a Zone Change from County designation A-1-20 and R-1-9000 to Golf Course and Low Density Residential located at the Southwest corner of Airport Boulevard and Monroe Street. 019 G:\WPDOCS\PC3-27-01 wpd.wpd 19 Planning Commission Minutes March 27. 2001 1 . Chairman Robbins opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked if the remaining 80 acres was owned by The Palms. Staff stated no, but the property owners concur with the annexation. 3. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. David Turner, Coachella Valley Engineers, stated he was available to answer any questions. 4. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 5. There being no discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-043 recommending Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-408, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 6. It was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-044 recommending approval of General Plan Amendment 2001-074, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 7. It was moved and seconded by Commissioners Tyler/Abets to adopt Planning Commission Resolution 2001-045 recommending approval of Zone Change 2001-098, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. r �%n G:\WPDOCS\PC3-27-01 wpd.wpd 20 Planning Commission Minutes March 27, 2001 VI. BUSINESS ITEMS: A. Site Development Permit 2001-699; a request of Patty Bonafede for Compatibility review of a single family dwelling for the property located at 43-875 Galaxy Drive within the Starlight Dunes development. 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk suggested this type of issue be addressed by staff or the Architecture and Landscaping Review Committee (ALRC) in the future. 3. Commissioner Butler asked staff why the fan window treatment should be removed and how it was not compatible with the surrounding residential units. Planning Manager Christine di lorio explained the element was not on the surrounding residential homes. 4. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Keith Miller, 42-503 Rancho Mirage Lane, owner of the house in question, explained the project. 5. Commissioner Butler asked if this had been reviewed by the ALRC. Staff stated no. 6. There being no further discussion, it was moved and seconded by Commissioner Abels/Kirk to adopt Minute Motion 2001-006 approving Site Development Permit 2001-699, deleting the condition requiring removal of the fan light windows. Unanimously approved. B. Site Development Permit 2001-700; a request of Hamilton-Gamboa for compatibility review of a single family dwelling for the property located at 48-236 Vista De Nopal, within the Laguna de la Paz development. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Cl 0 �. G:\WPDOCS\PC3-27-01 wpd.wpd 21 Planning Commission Minutes March 27, 2001 2. There being no questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Skip Lench, representing the applicant, explained the project. 3. There being no further discussion, it was moved and seconded by Commissioner Abels/Kirk to adopt Minute Motion 2001-007 approving Site Development Permit 2001-700, as proposed by the applicant. Unanimously approved. Chairman Robbins recessed the meeting at 10:19 p.m. and reconveyed at 10:23 p.m C. Site Development Permit 2001-694; a request RJT Homes for review of landscaping and architectural plans for three prototype units each with two facades, a guardhouse and common parkway amenities to be located at the southwest corner of Jefferson Street and Avenue 50, within the Palmilla Specific Plan. 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked staff to clarify that no grass was proposed for the front yards. Staff stated that was correct. 3. Commissioner Kirk asked about the roof lines with hip roofs as he did not see any variation in the roof lines. 4. There being no further discussion, it was moved and seconded by Commissioner Kirk/Abets to adopt Minute Motion 2001-008 approving Site Development Permit 2001-694, as recommended. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. Community Development Director Jerry Herman reminded the commission of the joint meeting with the City Council. G:\WPDOCS\PC3-27-01 wpd.wpd 22 Planning Commission Minutes March 27, 2001 IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Tyler to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held April 10, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:46 p.m. on March 27, 2001. Respectfully submitted, Be y yer, Executive Secretary City of La Quinta, California G:\WPDOCS\PC3-27-01 wpd.wpd 23 REPORT/INFORMATIONAL ITEM IM ' MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA February 15, 2001 This meeting of the Historic Preservation Commission was called to order by Vice Chairperson Maria Puente at 3:07 p.m. who led the flag salute and asked for the roll call. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Barbara Irwin, Mike Mitchell, Archie Sharp, and Vice Chairman Marie Puente. It was moved and seconded by Commissioners Irwin/Sharp to excuse Chairman Wright. Staff Present: Principal Planner Stan Sawa and Executive Secretary Betty I Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. Staff requested that the approval of the Minutes for January 18, 2001, be removed from the Agenda. It was moved and seconded by Commissioners Mitchell/Sharp to remove the Minutes of January 18, 2001, from the Agenda. Unanimously approved. IV. CONSENT CALENDAR: None. V. BUSINESS ITEMS A. Historical/Archaeological Resources Survey Report for the Palm Desert National Bank Site, located at the southeast corner of Washington Street and 471' Avenue for McDermett Enterprises by CRM Tech. 1. Principal Planner Stan Sawa presented the information contained ' in the staff report, a copy of which is on file in the Community Development Department. GAWPD0CS\HPC2-15-01.wpd -1- Historic Preservation Commission Minutes February 15, 2001 2. Commissioner Sharp asked if other businesses would be on the site. Staff clarified that the site was designated for commercial uses. 3. Commissioner Mitchell stated he concurred with staff's recommendation. 4. Commissioner Irwin stated this property was a significant historical site. It was used for the growing of row crops and contained the only windmill at that time. She would like to see that monitoring during the trenching was required. The Burkett family has a long history in the Valley so it is important that this information on their homestead be included in the report. 5. Commissioner Sharp stated he concurred with the monitoring and finds it difficult to understand how nothing was found on the site. 6. Mr. Bruce Love, CRM Tech, stated his concerned that the last two reports submitted had missed these significant sites. He would , like to find a better method of research to ensure this would not happen again. He went on to explain the process they use to conduct their surveys. 7. Commissioner Mitchell stated he too was concerned that this site should be required to have further study when the site is less than five acres. We should give him some guidelines as to the extent of his study. Commissioner Irwin stated that if the Context Statement was able to be used, it would serve as the source of extent to which the reports should be taken. 8. There being no further discussion, it was moved and seconded by Commissioners Mitchell/Irwin to adopt Minute Motion 2001-005 approving the Historical/Archaeological Resources Survey Report for the Palm Desert National Bank site, as amended: a. Monitoring during trenching. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS: None. VIII. ADJOURNMENT Out Ll GAWPD0CSWC2-15-01.wpd -2- Historic Preservation Commission Minutes ' February 15, 2001 There being no further business, it was moved and seconded by Commissioners Mitchell/Sharp to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting of the Historical Preservation Commission on March 15, 2001. This meeting of the Historical Preservation Commission was adjourned at 3:39 p.m. February 15, 2000. Unanimously approved. Submitted by: Y J wy�r Execu ive Secretary 003 G:\WPDOCS\HPC2-15-01.wpd -3- �a-'�``� cy DEPARTMENT REPORT: w5 CFh! OF 9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: April 17, 2001 RE: Department Report - Response(s) to Public Comments The following is the response to public comments made at the April 3, 2001 City Council meeting: 1. Ms. Lucia Moran, P.O. Box 1305, addressed the City Council regarding this year's Soap Box Derby. Ms. Moran stated that 52 participants have registered, and that next year the event may need to be extended to two days. No response was necessary. DEPARTMENT REPORT: 3-A APRIL 26 MAY 1 MAY 15 JUNE 5 JUNE 6 JUNE 19 JUNE 25 JULY 3 JULY 17 AUGUST 7 CITY COUNCIL'S UPCOMING EVENTS CULTURE IN THE COURTYARD CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING LA QUINTA HIGH SCHOOL GRADUATION CITY COUNCIL MEETING CVAG GENERAL ASSEMBLY (BLYTHE) CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING AUGUST 21 CITY COUNCIL MEETING April 2001 Monthly Planner Tuesday Wednesday ursday Friday Saturday 1 2 3 4 5 6 7 11 :30 AM 10:00 AM ALRC CVAG Human/ 6:00 PM - 9:00 Comm -Adolph PM Joint City Daylight Savings 2:00 PM City Council/ Time Begins Council Planning Com- Meeting mission Meeting 8 9 10 11 12 13 14 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 11:00 AM Safety -Perkins Mosquito Pena Energy/Envi- 12:00 PM Abate. -Perkins 5:30 PM Invest- Sniff Transportation- 7;00 PM Plan- ment Advisory 7:00 PM Cultural Perkins ning Commis- Board Arts Commission 6:00 PM League sion Meeting of Calif. Cities- Riv.Div. 7:00 PM Commu- nity Services Commission 15 16 17 18 19 20 21 Easter 9:00 AM CVB- 3:30 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 22 23 24 25 26 27 28 7:00 PM Plan- 12:00 PM CVAG 9:00 AM ning Commis- Human/Comm- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 29 30 p. 6:00 PM CVAG Exec Com-Pena March fi: May S M T W T F S S M T W T F S 1 2 3 , v_<;'�.. ...' _.. 1 2 3 4 5 4 5 6 7 8 9 10'`*.. 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 - - 18 19 20 21 22 23 24 20 21 22 23 24 25 26 ..-1. 25 26 27 28 29 30 31 27 28 29 30 31 � KW4 a aSJ+ M aMYI'p' �fi� 11 e.., Mi I +i�' L ✓ e. .ilt itl(p Vl9p h4 ,i .�+, ti x Printed by Calendar Creator Plus on 4/12/2001 May 2001 Monthly Planner S �nda��__ Monday Tuesday Wednesday Thursday Friday Saturday 2 3 4 5 2:00 PM City 10:00 AM ALRC 12:00 PM April Council Mayors Lunch S M T W T F_S Meeting 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Mosquito Pena Energy/Envi- Abate.-Perkins 5:30 PM Invest- Sniff 7:00 PM Plan- ment Advisory 7:00 PM Cultural ning Commis- Board Arts Commission sion Meeting 13 14 15 16 17 18 19 10:00 AM Public 9:00 AM CVB- 3:30 PM Historic Safety -Perkins Henderson Preservation Mother's Day 12:00 PM 2:00 PM City Commission Transportation- Council Perkins Meeting 6:00 PM League of Calif. Cities- Riv.Div. 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 7:00 PM Plan- 12:00 PM CVAG 9:00 AM ning Commis- Human/Comm- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 27 28 29 30 31 x�+* ILMemorial Day (City R Junes Hall S M T W T_ F S Closed) 1 2 3 4 5 6 7 8 9 , 10 11 12 13 14 15 16 * 17 18 19 20 21 22 23 A 24 25 26 27 28 29 30•-�'-. i Printed by Calendar Creator Plus on 4/12/2001 June 2001 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday May July S M T W T F S- S M T W T F S -_- �1 2 3 4 5 1 2 3 4- 5- -6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 - 13 14 15 16 17 18 19 15 16 17 18 19 20 21 ''- 20 21 22 23 24 25 26 - 22 23 24 25 26 27 28 = 27 28 29 30 31 29 30 31 tl� � - 3 4 5 6 7Q 8 9 6:00 PM CVAG- 2:00 PM City 10:00 AM ALRC Exec Com-Pena Council Meeting 10 11 12 13 14 15 16 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Safety -Perkins Mosquito Pena Energy/Envi- 12:00 PM Abate. -Perkins 5:30 PM Invest- Sniff Transportation- 7:00 PM Plan- ment Advisory 7:00 PM Cultural Perkins ning Commis- Board Arts Commission 6:00 PM League of Calif. Cities- sion Meeting Riv.Div. W 7:00 PM Commu- Flag Day nity Services Commission 17 18 19 20 21 22 23 9:00 AM CVB- 3:30 PM Historic `" Henderson Preservation Father's Day 2:00 PM City Commission Council Meeting 24 25 26 27 28 29 30 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG 9:00 AM Exec Com-Pena ning Commis- Human/Comm- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson Printed by Calendar Creator Plus on 4/12/2001 La��Q c DEPARTMENT REPORT: 4" Pt 04 t��W w5 C�hJ OF'I1'° TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety T a" - DATE: April 17, 2001 RE: Monthly Department Report - March 2001 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of March. The reports depict the following highlights: • Year to date building permit valuation is $59,743,164.73 which represents an issuance of 893 building permits through March; • 901 animal control cases have been handled through March; • 988 code compliance cases have been initiated through March; • 11 new licenses were issued to La Quinta based businesses in March. (nf wl Cl) r�l O IoI �li o� ''oof 'r �o O�I 'OI of l0': 0' I,o1 1p 0'1 o'. io o :oI o moo' o. ��o 101 of � o pt CD QI to 'IoI o 0 o 0 0; IoI o 'o; (D v io1 ' ,Il (DI O Cl) }❑= N to)01O _11 {.... IJamCaZ N Or0pcc)O10 00 O OO OO OICDOO O 0`O (D: O'OL 000 U.) 69 691! W WI U9. ol !AI o Vw o o 641O of 69 0rr�Mr V3'. r �.I o1 to f9' 1 1. r 'I w Q) O� IO IQ7 IMI. o CD1 0. 01 'a 0)I 0 O 0) 10'. 'oI I10 10) I—' COIM 10 1N1 7 N'1 t '�, Oi n, O Cl? 0 O IO Co co MIW V' O to 100 M 'T CD M' It 0) 0, 01 W 1 M 00 ItO � 0) r' 00 O 0) O 6% w n I(01 !, N '.Mi(O In 00 In (D N I W N I m O 69 n V ! O O r N iml M v (D. Ni t»'I 11 I(D ! InI Cl) '»I r 6r3 IW 1691 Mi 691 co N EAIM p r N !tR III IM II ' r ~ W (DI 01 O 10 'a 1C,)I NI i01 'O O OI 0 I)n In co O C) O 101 OI N, 01 OI O la— 1001 In W IO INI O� 101 O O m!M W IW I '(� iN1 O CO 07 (D M' ni M IM .'- O 6q1 IO In OI 0� (AI 0 l0 r� OI 10 �I toy: O IN co (DI Nl to (D (O F = In IWI 1n1. IV) N b9 'M r 1(D IW9 MI 0)! �! (Dlr N o Ii(A 1,(D to IfA t17. N '. r to i 1 1 N r I t91 0f O `fl ! FAI 1. �N w w To _-- -l-- 'o1 _ o ' -01 _ 0 O 0 O 0 O CD10 nl 10 0 IO p O n tol _ O It CDj0i _ 'N1 (nitn nN O O ' ni 01 M o 10 1, MI 'O tN O O n l 0, � 1 0 INI 0) (D O n O nl M. O O Q1' O I T r 1 OD aV 00 00 0 69 1 O b4 o Q7 e- (D n r r N O (D [D w 1 1 ' n M C61 01 (D I 1W! '1 0)'. 101 I N n1 I 1 0 ! i(D tO '1n, lb M iN r V M � rI N I MI � I, V n'm ! IVY Ali n' o I o r to l 0 6fi n 't Ln 11 V ❑ -It 1 Cl) I N L to Cl) li 6<J t9 V 1 00 (D I J 1 t0�a0 .. ''. O ISO 1 O OTt7 I Z¢ r ~.0 . M LID 0 IOI 1 (D OD n O r o O 0.. O O O Oi I o i O I N O O I OI I (D O r' O 11 0 1 'O I O co '-' idol (D n n V 71 CJ (A 1 0 NI Z O. n (D ! f9 M to N_Ii, 1 1 00 O. (A IQO� O :A (()' V t91 69 W 1 N 1 Q) n to FI H O V 00 �n.. (o Cl)' O. i,nl Q) 101 V V' M 001 O (D N 07 nM 0 V 'r N n 101 OD I O 0) '7' MIIt LL O 1001 N I to 60 1'I 6Y ir'. V 1 us '- M r co 1. n Q ctl�-' 1 1 J 0) V I M 6A 1 Ff3 69 6f31. 0) i Zi� usw 1-0—l--, O 1 O O O O !I O O O to ! O O O O ''IO o f O O O' If) IJ 1H V1I '14 OI O N M Inl 0 O 00 O� 0' O'1 '0 O O Inl O 'N'1 161 O O' co N i0 O''.. 01 O 0 I(o r (o co (o 100 �•.% M fA 10 Cl) N O. 6AI Lo n 69 '(DI (o m to 1601 6A I co'. ' b m� 1 1V1 N INI O VI O. nI 07 O ! IO. I OOIO a. I00 n oI i� an'. 6A 1. IN (D lri IN r', 691 n (o. 1 co' (DI M to tD 01 F- Z V O (o j 1 M 1 1 N 6A 1 6A'1 .- M 69'C' IO O! ICI 6fil It9, 6»1 r U IMI 1 N — O N l O 1 (D V V O In V !NI n 0)'I (0' r IN N O! N' N I N' r 'In N Oo co I'I nl IO1 10 MII CI IV' ''(01 O M nl IN 1001 M1 00 O O'1 1 NI 00 NIM 001 C7,. 1 NI 7 NI NI r'p) Go wl IC J Iw p� 00 Wo l o Iof ID Q CD! O�0�*�' — n ,IT I00 ir11¢L-�'W IN F 11 1t 1 1 WIO J w -j O J! JI ¢I zI �l ¢ ¢ ¢ -—tea'¢—�— a U _ _ ¢I UUU U—Q�O z Q OI ¢ wjLL ¢ a. c9 I¢ Z z a H J W, w �' z z O,W! W. W Z Z1 �a' ¢ m N' IJ J' w, 'O' IWI 'w w w J !WJii F-., �1, LQ LO Q1 J 1� 0', 10 Q � }I? O; �i iol JI w JI 01, w a ¢, ? O w w O r (n 2 U, 'ml 1U1 wi 2 aI aI 10 �'I a c9 U) 01 a a 002 ANIMAL CONTROL REPORT FOR: March_ 2001 Steve Alexander, Jackie Misuraca and Carey Diaz ANIMAL PICKUPS MAR Does Alive 24 Dead 5 OTI 7 Cats Alive 15 Dead 9 Other Animals Alive 5 Dead 9 TOTAL ANIMALS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 01 DATE 00 HANDLED MAR DATE 01 DATE 00 123 141 10 45 15 0 48 32 19 18 6 3 17 16 Alive 44 177 176 Dead 23 46 79 OTI 7 15 0 TOTAL ANIMALS REMOVED 74 238 255 VIOLATIONS: No Owner Warnings Dogs at Large 27 2 Noise Disturbance 0 1 Defecation removal 0 0 License Violation 0 0 Other 0 0 Monthly Total 27 2 YEAR TO DATE 95 12 Bite Reports 3 7 9 Animal Trap Set Ups 10 29 23 Cruelty to Animals 3 4 5 Vicious Animal Restraining 0 0 1 Special Hour Patrols 8 27 24 Zoning Violations 4 9 3 Lost & Found 33 100 84 Animal Rescue 1 3 8 Outside Agency 0 0 8 City Reclaims 7 38 32 Other 13 45 71 TOTALS 82 262 268 Citations 22 3 3 65 1 93 294 TOTAL MONTHLY INCIDENTS HANDLED: MAR 01- 278 / MAR 00 - 263 YEAR TO DATE INCIDENTS HANDLED: MAR 01 - 901 / MAR 00 - 719 003 CODE COMPLIANCE REPORT FOR: March, 2001 Mar 01 YEAR TO DATE 01 YEAR TO DATE 00 ABATEMENTS: Nuisance Abatements Started 271 592 151 Weed Abatements Started 19 40 20 Vehicle Abatements Started 86 354 249 Dwelling Abatements Started 1 2 46 TOTAL STARTED 377 988 466 TOTAL COMPLETED 146 581 559 Home Occupation Inspections 8 27 36 Business License Inspections 0 13 44 Garage sale permits Issued 155 369 315 Spay and Neuter Vouchers 0 0 0 G 4 0 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 0 0 0 0 z 0 0 0 0 0 0 0 0 0 0 0 = W O ce U Z Q H Z W W CO D U � >06 LU 0L QU U U)wZ O O of LLI K a O O K Q U) U Z LU d � � (D W LLJ Z UD Z Z W O Z Z Z J Z Q 00 W Qm0E- F- yU�ZQC7� W2H W 0 �I U W Z J K J z W W O Q' a U K F- U Q d H d S Q N O O M O I O o M N o N (D N of O O a M (D O M a m D) 1� N O O CDn COV (D (DO (o O M O L (aD r r M r M M O r M O t] 0 0 0 0 0 0 0 0 0 0 0 t o 0 0 0 (D (D o o t c m nCCCCCCCCCCC a U) t<7 M M M M M M N � (D � f) � N � to In � N N 10 N alU U U U U U U U U U U H a F Q Q F F H Fa- H H > Z Z Z Z Z Z Z_ Z_ Z_ Z_ Z 'V _ 5 5 5 5 5 5 5 5 5 5 5 M 00 0 0 0 0 0 0 0 0 0 slagaaa<<<<<< 0 U rt m H � � N — Q U LLI o a of 0 o 0 w w w U O Q a Drr, :�i�= Z 0 Q Cf 0 o Z w 0 0 o Q (D z0< o (2 Z � Q (Z W (Z m o JI (Z J Q O t2 Q W Q� m U Q U (D In r N M COCO M N N N N I� (D 0) (D a LO On V N r } J CL Z a Q. Z W 2 CO U m O wU a > a U 0 00 U) Q� 0Z Q U W 0- Q U a Z Q ~ W Q (DU 5 Z 2 W_ K� j Z O O m Q (n J O W Z Z U 0 � d Q J c Q O CC H Z Q a D LLi Q J Q Q H W Q Z Z J J J m107 Q W W< O a a Q U U a Jof n F —I M N (D a) (D (D M M M (MO N 72 0 0 0 O O O O O O O O v ,� DEPARTMENT REPORT: 5-A OF'Ltt�'O TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR CVK) DATE: APRIL 17, 2001 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF MARCH 2O01 Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of March. PAMonthly Department Report.wpd C C r� COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT MARCH 2O01 PROJECT DESCRIPTION ACTION Parcel Maps 3 submitted Fugitive Dust Control 1 submitted CUP'S 4 submitted Parcel Mergers 1 submitted Minor Adjustments 0 submitted Lot Line Adjustments 1 submitted MUP's 5 submitted TUP's 5 submitted Master Design Guidelines for the Cove Area 0 submitted SFD Cove Inspections 24 Inspections completed Sign Permits 4 submitted Zoning Code Amendments 0 submitted Environmental Assessments 8 submitted Zone Change 2 submitted Development Agreement 0 submitted Certificate of Compliance 0 submitted Plan check reviews for Bldg. Dept. 23 reviewed P:\Monthly Department Report.wpd C C� PROJECT I DESCRIPTION I ACTION GPA 2001-074, Change of Zone Request to change the land use designation from Eastern PC - 3/27 - Approved 2001-098 & Environmental Coachella Valley Plan 2-B to Low Density Residential (LDR), CC - 4/3 - Approved Assessment 2001-408, Duane and zoning from Agriculture-20 Acre (A-1-20) and Young - The Palms Residential-9,000 (R-1-9000) to Gof Course (GC) and Residential Low Density (RL) to allow the annexation of The Village At The Palms and two ±40 acre parcels. CUP 2001-254 Nextel Request to install a 70-foot high communication tower and PC - 2/13 Continued - related equipment storage building to be located at the 3/13 - Approved Frances Hack Community Park CUP 2001-255 Sprint Request to install a 65-foot high monopalm communication PC - 2/3 Approved - appealed tower to be located at the La Quinta Hotel by resident, Davis CC - 4/3 - Upheld PC action Southeast Annexation Incorporated into General Plan process CC - Determined by the General Plan hearing schedule SP 94-025, Amd #1, CUP 99-047, Request to modify the circulation plan within the Specific PC - 4/10 TPM 28617 - Green Plan to include an access road to 10 residential lots near the CC - 5/1 northwest corner of the project area, a portion of which is within the hillside. GPA 99-063, SP 99-039, CZ 99- Request for a General Plan Amendment and Change of Zone EIR deposit received. 091 & SP 99-659"The Pointe" at from Medium Density Residential to Office on five of the 43 NOP sent out Point Happy acres. Also requested is approval of the development EIR preparation under way standards and design guidelines for the four Planning Areas: Area I - 53,500 square feet of 1 and 2 story buildings. Area II - Senior multi -family, 310-units in 2 and 3 story buildings. Area III - existing single family residence. Lastly, a request for approval of the site development plans for the entire site. This project is located on the west side of Washington Street between Highway 111 and Singing Palms. PAMonthly Department Report.wpd PROJECT I DESCRIPTION I ACTION GPA 2000-067, EA 2000-396, AC Certification of a Mitigated Negative Declaration of ALRC - 11 /1 - Approved 2000-093, SP 2000-045, SDP Environmental Impact, amendment to the General Plan Land PC - 3/27 - Denied 2000-677 Evergreen Use Element from Commercial Office to Neighborhood 4/5 - Letter withdrawing Commercial, change of Zoning Designation from Commercial applications received Office to Neighborhood Commercial, design guidelines and development standards for a 7.63 acre commercial/office complex, and site development plans for a one story 14,490 square foot drug store at the southeast corner of 50" Avenue and Washington Street. GPA 00-072, SP 84-004 Amd #4 Request to amend the General Plan, Specific Plan and Tract PC - 5/8 & various Tentative Tracts Maps to delete the requirement to underground utilities along CC - 5/15 Rancho La Quinta Jefferson Street and 48' Avenue. SDP 2000-687 Lyons, Warren & Request for approval of development plans for a single story PC - 1 /9/01 - Approved Assoc., Inc. (2869 square foot) Jack In The Box restaurant with drive - through lane within Jefferson Plaza located at the northeast corner of Depot Drive and Highway 1 1 1 . The applicant appealed Planning Commission Resolution CC - 3/6/01 - Approved Condition of Approval #48 requiring the re -landscaping and Condition #4 with repair of the Highway 1 1 1 parkway landscaping and irrigation modifications prior to final inspection. ZOA 2000-066 Municipal Code Amendment to Title 8, Building and PC - 5/8 Construction, Chapter 8.13, Water Efficient Landscaping SA 2001-528, Amend #1 Amend approved signs to replace logo portion with a PC - 3/13 - Approved Jiffy Lube time/temperature display unit. VUP 2001-008 Joseph Rounaghi Request to convert a restaurant into an art gallery at 51-230 PC - 3/13 - Continued Eisenhower Drive (previously Shatzi's Restaurant) 3/27 - Approved P:AMonthly Department Report.wpd PROJECT I DESCRIPTION I ACTION SP 2000-049, PM 29889, & SDP Request for approval of design guidelines and development ALRC 2/7 - Approved 2001-691 La Quinta Professional standards for a 53,500 square foot office complex at the PC 3/27 - Approved Plaza southeast corner of 47th Avenue and Washington Street. CC 4/17 Also requested approval of development plans for a proposed 5,000 sf bank building and temporary bank modular unit. TT 30056 Request to approve the subdivision of seven parcels into 13 PC 3/27 - Approved Tradition residential lots at the south terminus of Washington Street CC 4/17 within the Tradition Club taking access from Del Gato Drive SP 2001-052, CUP 2001-056, Request for approval of the design guidelines and ALRC 3/7 - Approved SDP 2001-690, EA 2001-412 development standards for a 5,500 square foot restaurant PC 3/13 - Approved Omri Siklai with 351 square feet of office space at the northeast corner CC 4/3 - Approved of Washington Street and Lake La Quinta. Also requested is approval of the development plans for the restaurant/office building EA 2001-41 1, GPA 2001-075, ZC Request to change a portion of the property from ALRC 2/7 - Approved 2001-067, SP 2001-051, TT Medium/High Density residential to Village Commercial; PC - 2/27 -Approved 30043, VUP 2001-007 design guidelines and development standards for a CC - 3/6 -Approved KSL - Eisenhower/Tampico commercial/office development and 227 whole ownership single family dwellings with the leasing potential of 365 guest rooms; subdivision of 33 acres into 16 parcels and other miscellaneous lots; and review of the use and development plans for the office and commercial residences SA 2001-536 M & H Realty Request for an amendment to a sign program at Plaza La PC - 3/13 - Approved Partners Quinta for a new pad building on the south side of Highway 1 1 1, west of Washington street PAMonthly Department Report.wpd PROJECT I DESCRIPTION I ACTION EA 2001-413, TT 24230 #1 Amend Cond. 22A of CC Reso 89-85 to allow a left turn off PC - 2/27 - Approved Spanos Washington Street on to Lake La Quinta Drive CC - 3/20 - Denied EA 2001-414, TT 30096, GPA Certificate of a Mitigated Negative Declaration of PC - 4/24 2001-076, SP 01-053, ZC 2001- Environmental Impact. Request to change land use CC - 5/15 099, Puerta Azul Partners, LLC, designation from Tourist Commercial to Medium Density Dennis Zimmerly Residential. Also requested is approval of development standards and design guidelines for a 19.66 acre site for 127 villa resort units to be located on the west side of Madison Street, north of Avenue 48. SDP 2001-692, PP 89-417 Adding 32 parking spaces. PC - 2/27 - Approved Cliffhouse Development Appeal of Condition 10.B. requiring applicant to pay 50% of CC - 4/3 - Appealed - the cost to install the sidewalk between the restaurant and approved the appeal with Point Happy. modification to Condition 10. B. Parcel Map Waivers 30070 - Adjustment of 28 single family lots in Lake La Quinta Director's Hearing - 3/23 - 30074 & 30076 - 30079 Approved Canaday SDP 2001-693 JR Properties Development plans for a 66,120 sf retail complex including ALRC - 5/2 a 99C store within Jefferson Square located at the northwest PC - 5/8 corner of Jefferson Street and Highway 1 1 1. PM 29995 KSL Division of 698 acres into 4 parcels east of Jefferson Street, Director's Hearing - 4/26 north of 52nd SDP 2001-696, TT 29053 Development plans for Phase I Albertson's/Savon 16,000 ALRC - 4/18 Lundin Dev. Co. square foot commercial building and a one year extension of PC - 4/24 time for 103 single family lots on 33 acres at the northwest CC - 5/15 corner of Jefferson & Avenue 50. PAMonthly Department Report.wpd O O PROJECT I DESCRIPTION I ACTION J TT 30136 Subdivide existing 45 sf lots into 62 single family lots on PC - 4/24 Rielly Homes 18.19 acres in PGA West, east of Madison CC - 5/15 SDP 2001-701, TT 28738, TT Prototype houses for TT 28738 & 28961 (70 lots) in PGA ALRC - 5/2 28961 Eagle Bend West on 53 acres @ the NW corner of Winged Foot & PC - 5/8 Bellerive PM 30146 - KSL Land Division of 27 acres into 3 parcels at the southeast corner of Director's Hearing - 4/26 Avenue 50 & Eisenhower. CUP 2001-057, SDP 2001-695 Re -filing of Use Permit and Development Plans for 3940 PC - 4/10 USA Petroleum Corp. square foot convenience market/gas station/tunnel car wash on 1.3 acres in La Quinta Corporate Center. SDP 2001-698 Del Taco Request to approve development plans for a drive through ALRC - 4/18 restaurant within the Point Happy Specific Plan located at the PC - 4/24 NW corner of Highway 111 & Washington Street. CUP 2001-059 Sprint PCS Request to approve installation of antennas and associated PC 5/8 equipment on existing 100 foot tower at Avenue 58 between Madison and Monroe Streets. GPA 2001-077, ZC 2001-100, EA Preannex GPA to VLDR west of Monroe between Avenue 52 PC - 5/22 2001-418 NRI/LQP and Avenue 53 CC - 6/5 GPA 2001-078, ZC 2001-101, Request to change the land use designation from tourist PC - 5/8 SDP 2001-697, TT 30125, SP commercial to single family residential at the southeast corner CC - 6/5 121E #5 KSL of Avenue 50 and Eisenhower. SDP 2001-699 Keith Miller Compatibility review of single family residence in Starlight PC - 3/27 - Approved Dunes located at 43875 Galaxy. SDP 2001-700 Hamilton-Gamboa Compatibility review of single family residence located at PC - 3/27 - Approved 48236 Vista De Nopal P:\Monthly Department Report.wpd PROJECT DESCRIPTION ACTION SDP 2001-702, La Quinta Kingdom Hall of Jehovah's Witnesses Development plans for a church on 2.39 acres located on the east side of Dune Palms Road, south of Westward Ho Drive. ALRC - 5/2 PC - 5/8 SDP 2001-697 RGC Compatibility review of 6 attached units in Santa Rosa Cove. PC - 4/18 SDP 2001-704 Estates 18, LLC Review of prototype houses within PGA West. ALRC - 5/2 PC - 5/8 00 P:\Monthly Department Report.wpd SPECIAL PROJECT STATUS REPORT Consultant Project Contract % Complete Schedule Date Amount to Date Start Completio Terra Nova General Plan Update $233,715 80% 4/21/99 8/7/01 Hilton Farnkopf & AB 939 $40,000 70% 7/1/00 6/30/01 Hobson, LLC Impact Sciences EIR for "The Ranch" application in process for KSL $81,000 80% 7/7/99 On hold deposit Planning Center General Plan Housing Element $36,475 70% 8/26/99 10/30/01 Impact Sciences EIR for "The Pointe" at Point Happy $60,000 20% 1/10/01 6/30/01 SFC Consultants, Green Specific Plan EIR Addendum $5,775 Saundra Jacobs Additional work required on Addendum 95% 2/12/01 PAMonthly Department Report.wpd DEPARTMENT REPORT: to -A 5 �Fnr ofti�� TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C UNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: APRIL 17, 2001 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MARCH 2O01 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MAY 2001: May 1 *Writing for Profit and Pleasure May 4 *Play Reading Workshop May 7 *Putting Contest May 8 *Free Blood Pressure, Glucose and Cholesterol Screening May 8 *Congresswoman Mary Bono's Mobile Office May 12 La Quinta, Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park May 12 Mastering Microsoft Excel, La Quinta Boys & Girls Club May 14 *Tennis Social May 15 *Free Hearing Consultation and Hearing Aid Check May 15 Beginning Yoga, La Quinta High School Dance Room May 15 Continuing Yoga, La Quinta High School Dance Room May 17 Beginning Yoga, La Quinta High School Dance Room May 17 *Free Legal Consultation May 17 *Hoedown Luncheon May 18 *Play Reading Workshop May 19 South of the Border-Algodones, Mexico Shopping Trip May 21 *Mature Driver's Course May 23 *"Dedicated to Living" Advanced Pain Management Seminar May 24 Fashion Island Shopping Trip, Newport Beach * Senior Center Program, Class or Event T4ty,, 4 XP Qum& Community Services Department Attendance Report for the Month of March 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 360 208 152 23 12 Special Events 173 101 72 4 2 Adult Sports 124 92 32 8 8 Senior Center 2147 2454 -307 106 156 Total 2804 2855 -51 141 178 Senior Services Senior Center 685 725 -40 19 17 Total 685 725 -40 19 17 Sports Complex Use LQ Baseball Assoc. 6,000 2300 3700 20 25 Total 6,000 2300 3700 20 25 Total Programs 94891 58801 3609 1801 220 Volunteer Hours Senior Center 1410 1,1141 296 Meals on Wheels 701 661 4 Total Volunteer Hours 1 14801 1,1801 300 Monthly Revenue Senior Center $ 4,909.50 $ 7,497.50 ($2,588) Community Services $ 8,339.00 $ 5,232.00 $ 3,107.00 Rental Income $ - $ 550.00 $ (550.00) Total Revenue $ 13,248.50 $ 13,279.50 ($31) Revenue Year to Date Senior Center $ 49,389.61 $ 52,792.44 $ (3,403.00) Community Services $ 49,662.85 $ 37,427.00 $ 12,235.00 Rental Income $ 7,866.50 $ 5,970.50 $ 1,896.00 Total Revenue to Date $106,918.96 $ 96,189.94 $ 10,728.00 Community Services Program Report for March 2001 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga, Tu. 19 76 0 0 76 4 0 Beginning Yoga, Th. 8 40 0 0 40 5 0 Latin Ballroom Dance 24 96 14 56 40 4 4 Conversational French 24 96 28 112 -16 4 4 Beg. Computers Mon. 10 40j 101 401 01 41 4 Pilates 6 121 01 01 121 21 0 Totals 91 3601 521 2081 1521 23 1 12 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Mexico Excursion 102 102 86 86 16 1 1 2 on 2 Grass Volleyball 34 34 0 0 34 1 0 Newport Beach Trip 22 22 0 0 22 1 0 Culture in the Courtyard 15 15 15 15 0 1 1 Totals 1731 1731 1011 1011 721 41 2 2001 2001 2000 2000 2001 2000 Participants ITotal Participation IParticipants ITotal Participation Variance jMeetings jMleetings Adult Sports Open Basketball M/T 1241 1241 921 92 321 81 8 Totals 1241 1241 921 92 321 8 8 Recreation Totals 3881 6571 2451 4011 2561 35 22 Page 2 Senior Center Attendance 1 istere ota aster Total M eetings arttci ants Participants artici anon anance 2001 2000 Senior Activities Bridge, ACBL 319 319 320 320 -1 4 5 Bridge, Duplicate/Social 604 604 593 593 11 13 13 Dog Training, Complimentary 6 6 0 0 61 1 0 Golden Tones 52 52 136 136 -84 4 7 Ice Cream Social 59 59 47 47 12 4 4 Monthly Birthday Party 36 36 33 33 3 1 1 Monthly Luncheon 92 92 76 76 16 1 1 Movie Time 90 90 101 101 -11 5 8 Putting Contest 5 5 6 6 -1 1 1 Sr. Sports Day 51 51 0 0 51 1 0 Tennis 43 43 137 137 -94 2 13 Tennis Social 4 4 0 0 4 1 0 Senior Activity Total 1361 1361 1449 1449 -88 38 53 Senior Leisure Courses Ballroom Dance 12 50 7 19 31 5 4 Ceramics 10 39 12 52 -13 5 5 Computer 11 30 85 138 -108 3 26 Dog Training Class 19 25 11 34 -9 3 4 Exercise 52 389 66 543 -154 5 19 Music Magic 6 24 0 0 24 5 0 Play Reading 2 4 0 0 4 2 0 Spanish Lessons 18 28 6 29 -1 5 5 Stained Glass 9 12 0 0 12 3 0 Watercolor 10 36 0 0 36 4 0 Senior Leisure Courses Total 149 637 187 815 -178 40 63 Senior Leisure Classes Computer Tutor 17 17 18 18 -1 3 18 Quilting 36 36 38 38 -2 5 5 Rug Hooking 8 8 0 0 8 3 0 Tai Chi 28 28 48 48 -20 5 4 Tap Dance 19 19 51 51 -32 3 4 Woodcarving 37 37 0 0 37 5 0 Writing for Profit 4 4 35 35 -31 4 9 Senior Leisure Classes Total 149 149 190 190 -41 28 40 TOTAL SENIOR PROGRAMS 1659 2147 1826 2454 -307 106 156 Senior Services A.A.R.P "55 Alive" 28 28 34 34 -6 1 2 A.A.R.P Tax -Aide 44 44 57 57 -13 4 4 Ambassadors 75 75 92 92 -17 n/a n/a FIND Food Distribution 425 425 459 459 -34 5 5 Health Screenings 42 42 54 54 -12 2 4 Hearing Consultation 1 1 10 10 -9 1 1 I.I.D. Energy Assistance 42 42 0 0 42 1 0 I.I.D. Energy Assistance/No fee 6 6 0 0 6 2 0 Legal Consultation 17 17 0 0 17 1 0 Medicare Consultation 3 3 16 16 -13 n/a n/a Share Meetings/Sign-up 2 2 3 3 -1 21 1 TOTAL SENIOR SERVICES 685 685 725 725 -40 19 17 SENIOR CENTER TOTAL 2344 2832 2551 3179 347 125 173 Page 3 Co,04 DEPARTMENT REPORT: g- az ra ti5 GFMOfo TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: April 17, 2001 RE: Public Works/Engineering Department Report for the Month of March 2001 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. Vogt Public Works Director/City Engineer T:\P W DEPT\COUNCIL\2001 \0104Dept.wpd CITIZEN REQUEST FOR MARCH 2O01 NO DATE TAKEN BY REQUESTOR CITEZEN REQUEST DEPT RESOLVED CONTACT 3228 03/19/2001 HECTOR GUZMAN HECTOR GUZMAN TRENCH ACROSS AVEUNUE 50 @ JEFFRSON HAS SUNK PUB WRKS 4/06/2001 OTHER PLEASE REPAIR TRENCH 3102 03/19/ 0001 NOT NOTED JAMES L SIGN POST BROKEN @ CALLE TAMPICO PUB WRKS 3/26/2001 OTHER 3095 3/20/2001 NOT NOTED NOT GIVEN PICK UP BARRICADES FROM ARTS FESTIVAL PUB WRKS 3/21/2001 TEL 3361 3/22/2001 JESSE JIMENEZ MAYOR PROTEM DURANGO & JUAREZ POT HOLE AT THE INTERSECTION PUB WRKS 3/2912001 OTHER SNIFF 3225 3/22/2001 JESSE JIMENEZ RAOUL MARTINEZ SOUTH BOUND LANE ON JEFFERSON SOUTH OF PUB WRKS 3/29/2001 OTHER WESTWARD HO POT HOLE IN THE STREET 3362 3/22/2001 JESSE JIMENEZ LEONARD ST GRAFFITI AT THE BAKE PATH SIGN NEAR TECATE AND PUB WRKS 3/29/2001 OTHER SAUVER MONTEZUMA. MISSING MIDLE BALLARD @ MONTEZUMA & CHILLON . SIGN DOWN @ EISENHOWER/TAMPICO 3365 3/23/2001 JESSE JIMENEZ MR LEVITT MILES & ADAMS THERE IS DEBRIS IN THE GUTTER AND PUB WRKS 3/28/2001 OTHER OVERGROWN WEEDS ON THE SIDE OF THE ROAD 3370 3/27/2001 JESSE JIMENEZ NOT GIVEN BRIDGETTE WAY NEEDS STREET SWEEPING PUB WRKS 3/28/2001 N/A 3240 3/27/2001 ANGELA JOHNSON RON STEVENS LIGHTS OUT /SPRINKLERS BROKEN FLOODING ON PUB WRKS 4/7/2001 TEL SIDEWALK AT CACTUS FLOWER 3368 3/27/2001 JESSE JIMENEZ NOT GIVEN LARGE POT HOLE ON WASHINGTON NORTH OF PUB WRKS 3/28/2001 OTHER AVENUE 48 3364 3/27/2001 JESSE JIMENEZ NOT GIVEN LARGE CRACK ON THE STREET FROM CURB TO CURB ON PUB WRKS 4/3/2001 TEL ENSENADA IN FRONT OF 77-800 CALLE ENSENADA 3369 3/27/2001 LEONARD MARIA LOPEZ LARGE POTHOLE ON WASHINGTON SOUTH OF CHURCH PUB WRKS 3/27/2001 OTHER STSAUVER LEFT SIDE ON THE NORTHBOUND LANE 3375 3/28/2001 JESSE JIMENEZ NOT GIVEN STREET SWEEPING NEEDED ON OCOTILLIO NORTH OF PUB WRKS 3/30/2001 N/A ADAMS 3103 3/29/2001 CHRIS VOGT NEED TO INSTALL REDUCED SPEED AHEAD ON ADAMS PUB WRKS 3/30/2001 OTHER NORTH & SOUTH BOUND MAP IS ATTACHED GRAFFITI REPORT FOR MARCH 2O01 DATE NO CROSS STREET LOCATION MATERIAL LABOR TOTAL 03/06/2001 2427 CALLE ESTADO BEHIND POST OFFICE $ 30.00 $ 20.00 $ 50.00 03/06/2001 2428 DESERT STREAM BLOCK WALL $ 30.00 $ 40.00 $ 70.00 03/13/2001 2426 54-455 AVENIDA OBREGON WALL $ 30.00 $ 20.00 $ 50.00 c� C.J PLAN CHECK APPLICATIONS RECEIVED MARCH 2O01 DATE DEVELOPER TRACT NO PROJECT NAME SUBMITTAL FEE 03/01/2001 Urban Solutions 2001-687 Jack in the Box Grading & Paving $2,250.00 03/05/2001 California Infrastructure Prelim-01002 Desert Sage Parking Lot Precise Grading $1,500.00 03/15/2001 DCD Development 28601-2 MIRA FLORES PHASE 2 Precise Grading $3,000.00 03/16/2001 DCD Development 28601-2 MIRA FLORES PHASE 2 STREET IMPROVEMENTS $3,000.00 03/15/2001 RJT Homes LLC 24890-4 RJT HOMES LLC @ CITRU STREEET IMPROVEMENT $2,250.00 03/19/2001 McDermott Enterprises 29889 PALM DESERT NATIONAL BANK GRADING & PAVING $2,250.00 03/20/2001 Country Club Properties 29894 COUNTRY CLUB OF THE DESERT TRACT MAP $2,250.00 03/21/2001 Madison Development 29736 Point Happy Traffic Signal Modification $2,250.00 TOTAL $18,750.00 .A ENCROACHMENT PERMITS MARCH 2O01 DATE NO APPLICANT CONTRACTOR DESCRIPTION FEES EXP DATE INSPECTOR 03/05/2001 3391 GENE WOODS LINDSLEY CONSTRUCTION HWY 111/WASHINGTON STREET SDP 2000-667(RUBIOS) RETAIL BLDG SITE WORK -$1,300.00 12/31/2001 HECTOR 03/05/2001 3393 LQ Arts Foundation SAME TRAFFIC CONTROL FOR ARTS FESTIVAL $100.00 03/30/2001 HECTOR 03/05/2001 3394 CVWD same INSTALL AND MAINTAIN A ONE INCH DOMESTIC WATER SERVICE $0.00 05/30/2001 ELDEN 03/05/2001 3395 HCI SAME INSTALL TELEPHONE UTILITY AT SAGEBRUSH EAST OF DATE PALM $100.00 05/15/2001 LEONARD 03/05/2001 3396 WORLD DEVELOPMENT SAME STREET AND CURBS (TRACT 29624 LOTS 1-10) $4,831.49 03/05/2002 HECTOR 03/05/2001 3397 WORLD DEVELOPMENT SAME STREET AND CURBS (TRACT 28409) $8,986.00 03/05/2002 HECTOR 03/02/2001 3398 HCI INC SAME RAISE FACILITIES @ BERMUDAS AND MONTEZUMA $120.00 04/30/2001 ELDEN 03/07/2001 3399 SIM J HARRIS TIME WARNER CABLE INSTALL CABLE TV FIBER OPTIC $100.00 04/15/2001 ELDEN 03/09/2001 3401 RJT HOMES RJT HOMES LLC EXCAVATE EXISTING CONNECTING PIPE AT TAMPICO $200.00 04/09/2001 ELDEN 03/12/2001 3402 HBI INC SAME PRECISE GRADING PER SDP 2000-673 EAST OF CORPORATE CENTER $2,600.00 03/12/2001 HOWARD 03/14/2001 3403 WORLD DEVELOPMENT SAME TRACT 29623 LOTS 1-35 STREET AND CURBS $9,659.00 03/14/20025 HOWARD 03/13/2001 3406 CRV GOLF WEST LLP SAME CURB/GUTTER/PAVING/STORM DRAIN @ TRACT 29147-2 $11,263.00 03/15/2002 ELDEN 03/15/2001 3407 GRANITE CONSTRUCTION SAME INSTALLATION OF MEDIAN ISLANDS @ MILES AVENUE EAST OF DUNE PLAMS $150.00 06/14/2001 HOWARD 03/14/2001 3408 CVWD SAME BLOW OFF WATER INTO VACANT LAND @ AVENUE 48 $0.00 06/15/2001 ELDEN 03/15/2001 3409 RC HOBBS CO SAME SANTIAGO HOMES - SIDEWALK/CURB/GUTTER $700.00 09/15/2001 ELDEN 03/13/2001 3410 RJT HOMES LLC SAME JEFFERSON/POMELO TRACT 29858 - EXCAVATE LINE $1,300.00 08/30/2001 ELDEN 03/22/2001 3411 Century Crowell Comm. SAME CLEAR & GRUB TRACT 24197 $750.00 09/22/2001 HOWARD 03/22/2001 3412 VERIZON SAME BLANKET PERMIT FOR VARIOUS LOCATIONS WITHING THE CITY $0.00 12/31/2001 HOWARD/ ELDEN TOTAL FEES $39,559.49 G:� C/P STATUS UPDATE JEFFERSON STREET Work is continuing on Jefferson Street from Highway 1 1 1 to Avenue 54. The Coachella Valley Water District (CVWD) and the City have approved the Water Pumping Station Relocation plans during the week of April 9, 2001. CVWD has conditioned the relocation of the existing water pumping station located on the northeast corner of Jefferson Street and Ave. 48 (City of Indio) as opposed to modifying the existing pumping facility. Since this is located within the City of Indio, the cost of this relocation will be borne by the City of Indio and the Coachella Valley Association of Governments (CVAG). Indio and CVWD have come to an agreement on the extent of the relocation. This work will not delay the completion of the Jefferson Street project. Granite construction was projecting the completion of Jefferson Street for early May 2001. CVWD has requested the replacement of the sewer line across the All American Canal, with a stainless steel pipe as opposed to the previous cast iron pipe. This is to further protect the sewer line from future failures. Due to the manufacturing time of the stainless steel pipe, the new projected completion date is late May 2001. PHASE VI IMPROVEMENTS AREA A & B - VILLAGE COMMERCIAL & RESIDENTIAL Notice to Proceed was issued for work to begin on October 4, 2000 for Areas A & B. Curb and gutter, along with base pavement is completed around Francis Hack Park. The Turf block has been installed in the City parking lot south of ACE Hardware. The landscaping that existed within the other planned City parking lot located between Avenida Navarro and Avenida Bermudas, south of and adjacent to Calle Tampico, has been excavated. Avenida Mendoza has been closed south of Avenida Montezuma and north of the alley that extends behind the museum. Only one course of pavement was placed on this section of Ave. Navarro. This is to allow drainage water to continue north to Ave. Montezuma. Bollards will be placed on Ave. Navarro at Ave. Montezuma and the alley south of Ave. Montezuma as part of this project. Granite is planning on paving operations to commence on La Fonda, Ave. Bermudas, Calle Estado, and Desert Club within the next two weeks. Per City Council direction, Granite Construction is attempting to save as many existing trees as possible to be utilized in other locations throughout the City. These trees are being temporarily relocated to the Redevelopment Agency (RDA) parcel west of the Senior Center. Sewer line, waterline, and base pavement is completed within the development directly south of City Hall. Granite projects project completion by early June 2001. AREA C - WESTWARD HO The Contractor and the Construction Manager have been working with the area utilities to ensure the work within the Westward Ho area is completed quickly with the least impact to the residents of the area. Grinding operations have commenced during the first week in April, beginning with Jefferson, Westward Ho, and Vista Grande. The anticipated completion date is by the end of May, 2001. AREA D - SAGUARO, SAGEBRUSH, BOTTLEBRUSH Area D is on schedule. City staff will complete a walkthrough of the project to create a "punchlist" of outstanding items. These items will be completed prior to final acceptance by the City. It is anticipated that this area will be completed in May 2001. Granite's forces are continuing work on the sound wall. City staff has requested estimates from Granite Construction to construct pilasters, spaced along the Washington Street side of the wall to break up the "flat" appearance. The mini park is planned behind the proposed sound wall at Saguaro, Sagebrush, and Bottlebrush. This project is presently being advertised for an RFP for design/build services. COVE OASIS/LAKE CAHUILLA TRAILHEAD The project is presently nearing completion. On December 5, 2000, the City Council approved the wording for the entrance sign. This project is to provide landscaping, a water fountain, an emergency telephone, underground electrical for future lighting, and an entrance sign. The wording approved by the City Council for the entrance sign on December 5, 2000, also included mileage indications on the trails and a location map showing area mountains with arrows pointing the way to other valley features such as the Palm Springs Tram and the Salton Sea with distances to those destinations. When the entrance sign is fabricated and put in place, the landscaping will be completed. This project is still within budget. There has been a delay in the completion of this project. The sign manufacturer that was working as a sub -consultant to the General Contractor has filed for bankruptcy. The General Contractor is working with City Staff to resolve the issue and complete 00 the project. FRITZ BURNS PARK TENNIS COURT FENCING AND WINDSCREEN This project is completed. The contractor has damaged some of the tennis court surfaces and has been directed to repair the courts prior to final acceptance. It appears the contractor may have exceeded his schedule; however, staff is continuing discussions on additional days due to circumstances beyond the contractor's control. This project is within budget. Additional shrubs have been planted fronting the east tennis court along the south side of Avenue 52 to be consistent with the shrubbery fronting the west tennis court along the south side of Avenue 52. PARK AVENUE SIDEWALK (TRUMAN ELEMENTARY SCHOOL AND LA QUINTA MIDDLE SCHOOL) On December 5, 2000, the City Council approved a contract with Kribbs Construction to complete the sidewalk along the east side of Park Avenue north of Avenue 50. On December 5, 2000, DSUSD approved the Reimbursement Agreement for 50% of the costs of the sidewalk on the east side. In addition, the City will construct missing links of sidewalk and handicap ramps on the west side of Park Avenue in the area of the Boys and Girls Club. The contractor completed this work during the Christmas School Break. ADAMS STREET MEDIAN The City is presently part of a three-way contract with Spanos, Stamko, and the City for the construction of the median on Adams Street from Avenue 47 to Avenue 48. Construction has commenced during the week of December 4, 2000 and is being completed by contractors under the direction of Stamko. City staff is overseeing the project to ensure compliance with the Agreement. The work for the curb portion only has been completed. Staff is working with representatives of Stamko to complete the landscaping. CIVIC CENTER CAMPUS Design, plans, and specifications are 95% complete. The final connection of a water line feed to supply the proposed lake with water from the All American Canal must be designed and approved by CVWD. CVWD has approved the conceptual plan and has also completed final comments for the approval of the irrigation system. Upon completion of the canal water connection and signature of approval by CVWD, City staff will advertise the Civic Center Campus for bid. The City Council approved plans and authorized advertisement for bid on December 19, 2000. This project will be advertised for six weeks to attempt to maximize contractor participation in the bid. This is a six-month duration project. The Design Engineer, and representatives of CVWD have indicated that canal water has an unusually high concentration of silt. The bid will include silt traps, and an alternate bid of a potable water feed to ensure that the project will be built to function properly. Staff will advertize this project for bid as soon as CVWD approves the plans. This is anticipated before the end of June 2001. CITYWIDE STREET & SIDEWALK PROJECTS On December 5, 2000, the City Council awarded a design contract to The Keith Companies (TKC) to design various sidewalk and street improvements throughout the City. These include a low water crossing at Avenue 50, sidewalk along the east side of Washington Street from Avenida La Fonda to Avenue 52, sidewalk along the north side of Sagebrush Drive, paved sidewalk from Saguaro to Avenue 50 on the east side of Washington Street, paved sidewalk on the north side of Avenue 50 from Washington Street to connect to the existing sidewalk fronting the Sports Complex, and sidewalk and street improvements along Westward Ho and Dune Palms Road in conjunction with an SB 821 grant. The City has received a grant to construct bicycle lanes on Calle Tampico, Park Ave., and Ave. 50. An Amendment has been negotiated with the Keith Companies to design the bicycle lanes as part of the sidewalk project. This will provide a construction cost savings as well as a time savings to both projects. It is anticipated that the plans, specifications, and engineers estimates will be presented to the City Council for approval and authorization to bid in May 2001. WASHINGTON STREET SOUND WALL (WEST SIDE) FROM AVENIDA LA FONDA TO AVENUE 52 Recently, the Tradition Development contacted the City regarding construction of a wall from Avenida La Fonda to Avenue 52 on the west side of Washington Street. City staff is presently working with representatives of the Tradition in order to complete an MOU for shared costs. This wall is identified in the Developer Impact Fee as a sound wall. TKC is completing the design for the Tradition and will coordinate their design efforts with their design of the sidewalk project from Avenida La Fonda to Avenue 52. The City Council approved this concept on December 19, 2000 and authorized the City Manager to enter into the MOU contingent upon the City Attorney's approval as to the form. When the City Council initially approved this concept, representatives of the Tradition were proposing to take the lead. Since that time, the Tradition has requested that the City take the lead. A new MOU will be proposed during the May15, 2001 City Council meeting with the City as the lead. This work will be completed as part of the City sidewalk project that is planned for the west side of Washington Street between Ave. La Fonda and Ave. 52. TRAFFIC SIGNAL - AVENIDA BERMUDAS AND CALLE TAMPICO The design is approximately 95% complete. It is anticipated that the design will be completed and plans, specifications, and engineers estimate will be presented to the City Council for approval and authorization to bid in May 2001. The project will take approximately one month to bid with the construction commencing in July 2001. Barring any unforeseen conditions, this project should be completed by October or November 2001, depending on delivery time of the signal poles and controller cabinets. MONTERO ESTATES SOUND WALL During the April 3, 2001 Council meeting, the City Council awarded the design project to Harris and Associates. The Consultant will complete new sound studies and three conceptual designs for the City Manager and Staff review and approval. Per the City Councils direction, a design concept will be chosen by the City Manager and Staff based on noise attenuation requirements and aesthetics. This one concept will be brought forward to the City Council for final approval prior to proceeding. A consultant "kickoff" meeting has been scheduled for April 12, 2001. COVE MINI PARK EXPANSION Citywide mini park expansion projects include the Eisenhower Park expansion, the new cove mini park, and the mini park between Bottlebrush and Sagebrush. The expansion of the Eisenhower Park is identified in the Fiscal Year 1997/1998 CIP. An amount of $160,000 was appropriated for this project. The Cove Mini Park and the Pocket Park at Bottlebrush/Saguaro/Sagebrush are each identified as projects in the 2000/2001 CIP. The Cove Mini Park allocates $140,720, and the Bottle brush/Saguaro/Sagebrush Pocket Park appropriates $40,000. The total budget available for these parks combined is $340,720. An RFP for a design/build contract has been advertised with the deadline at the end of December 2000. A contract consultant has been selected and negotiations have commenced. It is anticipated that Community Services will bring a recommendation for award to the May 1, 2001 City Council meeting. OBELISKS The City Council approved a contract with Peter Urbon on October 3, 2000. It is anticipated that Mr. Urbon will provide the obelisks to the City for installation by June 2001. During the April 3, 2001 City Council meeting, the Council approved an Amendment to change the material and style of lettering on the obelisks. The artist is proceeding with the construction of the obelisks. DISADVANTAGED BUSINESS ENTERPRISE (D.B.E.) PROGRAM City staff has completed the final draft of the D.B.E. Program and has incorporated comments by the State. The City may not proceed with Federally -funded grants such as the Hazard Elimination System Grant (HES) for widening Avenue 52, and any PM- 10 work until the City receives approval of the new D.B.E. Program. This is a Federal requirement that went into effect in October 2000. PHASE II JEFFERSON STREET City staff met with representatives from Indio, CVAG, and RBF to discuss the proposal for the final design of the Jefferson Street Project from Highway 111 to Indio Boulevard. STIP Funding and Measure A Funding were discussed. RBF will complete a feasibility study to determine whether a bridge should be constructed over the Whitewater Channel and if Jefferson Street, from Westward Ho to the Channel, should be constructed as a four lane or six lane facility. RBF will complete the Project Study Report (PSR) and the EIS for the project. Since STIP Funding will be utilized (Federal funding), the EIR under the CEQA provisions is no longer applied. The environmental provisions must now comply with National Environmental Protection Act (NEPA). The Cities of La Quinta and Indio, the County of Riverside, and CVAG are presently reviewing RBF's proposal prior to proceeding. Funding for the City's portion of this work has been identified in the CIP for the year 2000/2001. This funding did not take into account a bridge over the Whitewater Channel. The feasibility study that will be completed by RBF will address a bridge over the Whitewater Channel. CVAG has money identified in the Measure A program and has been discussing utilizing State Transportation Improvement Program (STIP) funds for this project. The County of Riverside and the City of Indio are also participating; however, the status of their funding is unknown. The City of La Quinta was successful in an RCTC Call for Projects for STIP Discretionary funding for the Jefferson Street Bridge. The City was awarded $963,000 to be utilized as part of the City's 25% share for the bridge. JEFFERSON STREET MEDIAN ISLANDS AND ROUNDABOUT LANDSCAPING The design plans are being completed by David Evans and Associates (DEA) and are approximately 95% complete. City Council has approved the landscaping for the roundabout and the landscaping pallet for the median. City Council also approved removing the landscaping in front of the Citrus and replacing it with the City pallet as part of this project. City staff is working with representatives of the City of Indio to develop an MOU for shared costs for construction and maintenance for the median islands. It is anticipated that plans, specifications, and engineer's estimate will be brought forward to the City Council for approval and authorization to bid after the completion of the Jefferson Street Project. FRITZ BURNS PARK PHASE II PROJECT This project is identified in the City's CIP for Fiscal Year 2000/2001 . An amount of $167,655 has been appropriated under RDA Project Area #1 for these improvements. This project includes the restoration of the lighting system for the southern four courts, installation of dasher boards for roller hockey, and the potential conversion of one court to a basketball court. City staff will not proceed until the completion of the Phase I Improvements for the Fritz Burns Park. It is anticipated that an RFP will be developed for the design, plans, specifications, and engineer's estimate in May 2001. SPORTS COMPLEX LIGHTING IMPROVEMENTS The Professional Services Agreement was signed with La Salle Electric on November 21, 2000. The project is complete. COMMUNITY PARK The Community Services Commission reviewed three concepts for the park at their regularly scheduled meeting on December 11, 2000. After review, modifications were suggested. The consultant, Steve Lang of Purkiss Rose-RSI revised the plan and presented the project to the City Council during the January 2, 2001 City Council Study Session. City Council made a number of comments during the January 2, 2001 Study Session. Those comments have been incorporated into a Phase Plan that was presented to the City Council on February 6, 2001. Upon City Council review of the concept, the environmental studies will be completed. The budgeted amount for this project is $2,000,000. The City of La Quinta has received $500,000 of Proposition 12 funds that may be applied to this project, thereby bringing the construction budget to $2.5 million. The City Council approved the Master Plan for the park during the April 3, 2001 City Council meeting. Please note that the project time line is tentative dependent upon approvals as necessary with each task. The Professional Services Agreement was executed, and the review of the project has begun. It is anticipated that the Construction Documents will be ready for review by the Planning Commission by mid to late -July 2001. The final plans for the Community Park are anticipated to be ready for City Council consideration in late-October2001. It is anticipated that once the Construction Documents are approved by the City Council, the bidding process will take approximately 6 weeks with the proposed award by the second meeting in December 2001. From the award of contract, it is anticipated that the construction period for the park will be 180 days. If construction begins by the middle of January 2002, the completion of the project is anticipated July 2002. LA QUINTA MUSEUM EXPANSION On October 30 and 31,2000, the Museum Expansion Consultant Selection Committee interviewed five firms that specialize in historical building expansions. After reviewing the firm's qualifications, the Committee selected WWCOT as their first choice. Staff met with a representative of WWCOT three times, to arrive at a price that fit within the design budget of the project, which is $80,000. After the third meeting, WWCOT stated that their firm would not be able to produce the design concepts within the City's budget. Staff then contacted Paul Johnson of Ferris, Johnson and Perkins, who was selected as the Committee's second choice. Staff has met with Paul Johnson of Ferris, Johnson & Perkins to discuss the design concept contract. It is anticipated that the design process will take approximately twelve months to complete. It is anticipated that the Redevelopment Agency Board will review the final concepts at the August 21, 2001 meeting. Funding for the construction of the museum expansion is contained in the Fiscal Year 2003/04 Capital Improvement Program with a construction amount of $618,000. J \l Week DEPARTMENT REPORT NO. —1 — A POLICE REPORT Inside this issue: March Significant Activity Report School Resource Officer Reports for March Target Team Report for March Motor Officer Statistics for March February Crime Statistics Summary Explorer Program Report for March volume 1, Issue 4, Indio Station Traffic Report Special points of interest from the Crime Statistic Summary: • All major crime statistics are down from previous month. Burglaries remain high al- though there is a sharp decrease from January. Although non -injury acci- dents almost doubled from January statistics, totals are still down from 2000 YTD. • The number of citations continue to indicate the increased enforcement in traffic. FEB 2001—MAR 2001 La Quinta Gang Activity — Year 2000 Analysis The staff of the Indio Station has concluded their research concerning gang activity dur- ingthecalendaryearof 2000. The information was. compiled by personnel as- signed to both contract cities and the unincorporated area, in addition to contributions from Investigations and the Crime Analysis Unit. The con- fidential report was designed lkc with the intent of providing { detailed information regard- , ing gang activity in conjunc- tion with intelligence informa- ' � tion regarding current trends. Currently, the Indio Station has 18 identified "gangs" operatingwithin it'sjurisdic tional boundaries. Several of z the gangs are not actually based within the area where they are operating. There is crimes in both Indio and incidents within the City one gang based in La Quinta, Coachella. Proactive pro- reveals a multitude of re- but seven gangs have their grams targeting specific ported offenses, ranging operations in La Quinta. gang members in the com- from murder to vandalism. In breakingdown gang munity have been initiated Firearms have been in - and have resulted in a re- volved in approximately membership by community, duction in gang related prob- 43% of the incidents. we have identified 65 gang lems. members that reside in the City A review of gang related Gang members from the neighboring communities of Indio and Coachella have been relocating into the city. This is possibly an attempt by parents to remove their gang affiliated children from the gang's base neighborhoods. La Quinta Police personnel noticed an increase in gang related activity during the past three years which corre- lated with gang related City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding March 2001 Highlights (Number in parentheses denote number of calls for service that day) Thursday, 03-01-01 (61): Arrested two Juveniles from La Quinta Middle School for poss. of marijuana and receiving stolen property, suspects released to parents. Arrested a Juvenile age 17 from La Quinta High School for battery suspect release to parent. Arrested Monica Perkins age 26 of D.H.S. and Chelene Amos age 28 of D.H.S. for receiving stolen property and burglary from Park and Bighorn La Quinta. Friday, 03-02-01 (46): Arrested Efren Aguilar Flores age 30 of Coachella for poss. of a controlled substance from SR86 and Calle Verde Coachella. Saturday, 03-03-01 (66): Arrested Gilbert Lopez age 46 from Ave. Herrera, La Quinta for poss. of a controlled substance. Arrested Joaquin Zamora age 28 of Mecca for under the influence of any controlled substance from Calle Hidalgo and Ave. Navarro La Quinta. Sunday, 03-04-01 (31): Juan Aguilar arrested for driving under the influence of alcohol after running off road and striking boulders in front of 51865 Cortez. Juan Acosta, 39 and Margaret Acosta, 40, arrested for shoplifting at Lowes. Both had warrants as well. Joe Guerrero, 35, arrested for spousal battery at his residence on Ave. Herrera. 10 year old states that Black male juvenile pulled knife and threatened to slice him up. Second BMJ with suspect both gone on deputies' arrival. Occurred on Avenida Juarez. LAR01063018 Monday, 03-05-01 (46): Unattended death, Juanita Bartrow, 72, at her residence on Avenida Ramirez. Tuesday, 03-06-01 (40): No significant activity Wednesday, 03-07-01 (60): None Thursday, 03-08-01 (48): Attempted robbery reported by security guard for Bermuda Dunes Country Club. Rex Bushrey, 57, of DHS had gotten off bus at Miles and Adams and was walking north on Adams to work at 9 PM when two Hispanic males in a white Toyota stopped and accosted him. They demanded City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding March 2001 Highlights money and when he claimed not to have any they tried to take his backpack. He was struck once in chest with unknown object and one suspect picked up piece of 2x4and threw it at him but missed. Suspects drove off without taking anything. Bushrey continued on to work and did not report incident for two hours. Robbery at Blockbuster Video. Two men wearing hooded sweatshirts and bandanas ran into store at 11:55 PM just as it was closing. Forced two employees to office and had one open safe. One was armed with chrome handgun. Took days receipts and fled in newer model grey four door sedan. No injuries to victims. M/O and descriptions match similar robbery from Sunday at Burger King on Varner. Regine Enoki, 30, arrested at home for felony DUI warrant from San Bernardino County. Friday, 03-09-01 (88): None. Saturday, 03-10-01 (57): None. Sunday, 03-11-01 (40): Maria Ceja, 42, arrested for shoplifting at Wal-Mart. Monday, 03-12-01 (38): None Tuesday, 03-13-01 (51): Terry Brogan, 45, La Quinta, arrested for DUI following non -injury collision. Janet Vorce, 48, La Quinta, arrested for public intoxication. Wednesday, 03-14-01 (64): Arrested a Juvenile age 16 of La Quinta for under the influence of a controlled substance and for disorderly conduct from Ave. Rubio, La Quinta. Thursday, 03-15-01 (63): Arrested Laura Brian age 29 of Thermal for under the influence of a controlled substance & poss. of designated control substance and willful harm or injury to a child from Adams and Westward Ho, La Quinta Arrested Juan Leyva age 22 of La Quinta for driving under the influence of alcohol and poss. of marijuana from Ave. Navarro, La Quinta. Arrested Edward Calderon age 38 from Moreno Valley for a Warrant for receiving stolen property from an unk. Location in La Quinta. City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding March 2001 Highlights Friday, 03-16-01 (69): Arrested Juvenile age 17 of Fontana for burglary from Wal-Mart, La Quinta Arrested Maria Adams age 49 of Coachella for theft of retail merchandise from Wal-Mart, La Quinta. Arrested Juvenile age 16 of Indio for theft of retail merchandise from Wal-Mart, La Quinta. Saturday. 03-17-01 (57): None Sunday, 03-18-01 (36): Steven Lemmerman, 36, La Quinta, arrested (citizen's arrest by victim) after he struck 14-year- old stepson in face with fist. Mark Lemmerman, 38, Rancho Mirage, arrested for public intoxication at same location. Monday, 03-19-01 (35): Juvenile arrested at his residence for outstanding warrant. Tuesday, 03-20-01 (41): Emilio Linares, 20, and Mathew Olson, 18, both of Cathedral City, arrested for string of vehicle burglaries. Five victims at La Quinta Hotel and four at Esmerelda in Indian Wells. Two additional suspects are minors and are to be referred to juvenile authorities. All property recovered in suspect's vehicle with exception of one laptop computer, which one of the juveniles had at his house. Jace Sanchez, 26, La Quinta, arrested for burglary after he removed A/C unit from empty trailer next to his residence. A/C unit found in his driveway. Abran Madrid, 22, Indio, arrested for grand theft and possession of stolen property at his residence. He had been empioyed by Construction Company working at PGA West and Rancho La Quinta and had been stealing supplies. Approx. $1,500 worth of stolen property recovered in his house. "Cat Burglary" at Calle Norte. Suspect entered via unlocked screen door adjacent to golf course. Took wallet, purse and watch while suspects were in another part of house. Wednesday, 03-21-01 (58): Yesenia Deanda, 21, Indio, arrested for violation of restraining order at the 50000 block on Washington. Thursday. 03-22-01 (54): Arrested David Robert Brennan age 41, for burglary, receiving stolen property and habitual criminals and 3 Warrants from PGA West Golf Shop. Arrested Brian Palmer age 27 of Palm Desert for driving under the influence from 111 and Miles La Quinta. Arrested Victor Rivas age 25 of Palm Desert for public intoxication from 111 and Miles La Quinta City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding March 2001 Highlights Traffic Accident 3-23-01 on Jefferson South of Avenue 49 Friday, 03-23-01 (69): Arrested Lyman Dalrymple age 55 of La Quinta for driving under the influence from Calle Tampico and Washington St. La Quinta. Arrested Frank Pereyda age 36 of Mecca for petit theft with prior conviction of certain offenses and parole violation from an unk. location in La Quinta. Saturday, 03-24-01 (48): Arrested Rufmo Barreras age 47 of La Quinta for public intoxication from along Ave. Herrera, La Quinta. Sunday, 03-25-01 (37): Theft of two sets of golf clubs at PGA West. Unsecured garage. Robert Linstrom victim. Roll over collision on Ave 50 east of Washington. No injuries, driver at fault did not stop identity unknown. Three 18-year-old males from Palm Desert and La Quinta were found with a "Potato Gun" near La Quinta Middle School. The device constructed of PVC pipe and using canned spray accelerator such as gum remover has flint mechanism and is designed to launch potato. Item is easily manufactured and has been on Internet. Item seized and investigation continuing to determine if charges to be filed. Monday, 03-26-01 (46): No significant activity Tuesday, 03-27-01 (41): Target team worked with CVNTF and Cathedral City in wrapping up undercover operations at LQ and Cathedral City High Schools. Undercover officer made numerous drug purchases over past several weeks. Warrants were issued and served in both cities. Total of 13 arrested. M City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding March 2001 Highlights Wednesday, 03-28-01 (55); Arrested Darrell Woods age 35 of Palm Desert for driving under the influence from Washington St. and Darby RD. La Quinta. Thursday, 03-29-01 (72): Arrested Eric Edgrey age 20 of La Quinta for theft of retail merchandise from Wal-Mart in La Quinta. Friday, 03-30-01 (61): Arrested Peter Wagner age 51 for battery against a spouse from Ave. Mendoza La Quinta. Arrested Elijah Khaldun age 18 of La Quinta for a mental disorder that is a danger to others, or to himself, or gravely disabled and for poss. of marijuana from Bayberry Ln La Quinta. Saturday, 03-31-01 (61): Arrested Roman Ibarra age 42 of La Quinta for # Warrants for poss. of a controlled substance from Calle Nogales and Ave Burmudas, La Quinta. Total number of calls for service: 1639 Riverside County Sheriff's Department La Quinta Target Team Monthly Report March 2001 Deputy Edward Price and Deputy Aaron Eller The following is a summary of the Target Team activities for the month of March. Ongoing Investigation 5 Arrests/Filings 8 Vehicle checks 25 Business contacts 9 Investigation Assists 4 Arrest warrants served 2 Arrest warrants attempted 4 Programs 1 Pedestrian checks 5 Crime prevention hours 2 Bar checks 2 Back-ups 10 Follow-ups 24 Search warrants 8 Total mileage: 910 Probation searches 5 Parole searches 1 Consent searches 6 Meetings 2 Recovered stolen property $12,000.00 Citations issued 2 Surveillances 1 Property checks 12 Civil commitments 0 Bicycle time 0 hours Training hours 16 Illegal drugs seized Small amount of marijuana Approx. t gram cocaine ARRESTS/ CRIMINAL FILINGS • An Indio resident was arrested for driving on a suspended license. • An Indio resident was arrested for a felony burglary arrest warrant. • (4) La Quinta residents were arrested for burglary and possession of stolen property. • A Palm Desert resident was arrested for a felony parole and deportation violation. NOTEWORTHY ACCOMPLISHMENTS • The Target Team authored and executed four search warrants in reference numerous golf club thefts in La Quinta and adjoining desert cities. As a result of the warrants, (4) persons were arrested, (2) other suspects have been identified, approximately $12,000.00 in stolen property was recovered and various other charges have been filed. • The Target Team attended the Riverside County Sheriff's Drivers Training and Force Option simulator training courses. • The Target Team attended a meeting with the Special Investigation unit, in order to exchange information reference drug activity in, and related to, La Quinta. • The Target Team attended the Sheriffs Department patrol rifle course in order to be certified in rifle operation and use. • The Target Team was able to locate and arrest a wanted female suspect in connection with past La Quinta burglaries. • The Target Team arrested a parolee for a parole violation and for returning to the U.S. after deportation. • The Target Team assisted Indio Investigators serve a search warrant in Cathedral City, reference several vehicle burglaries at the La Quinta Resort. • The Target Team assisted the Coachella Valley Narcotics Task Force with several search warrants and interviews. The warrants were as a result of a program which identified several high school students selling drugs at the La Quinta and Cathedral City High Schools. Prepared on 04/03/01 by; Deputy Ed Price #2273 Deputy Aaron Eller #2418 MOTORCYCLE OFFICER STATISTICS March 2001* Days worked: 16 (2 days for school, 1 day for unit service) Total citations: 92 Speeding: 62 Red light: 15 Radar: 57 Turning: 5 Pace: 5 Stop sign: 0 Mechanical: 4 High speeds: 25 mph- 60 mph, Adams Park w/children present. 35 mph- none 45 mph- 68 mph, Eisenhower and Washington. 50 mph- 68 mph, Fred Waring x Las Vistas. 55 mph- 90 mph, Jefferson x 52. Avg. speed over the speed limit: 22 mph. Avg. citations per day: 7 Associated vehicle code violations: Suspend ed/Unlic. Drivers: 7 Seatbelt: 0 No insurance: 9 Turning: 1 Mechanical: 3 Drugs/ Alcohol: 1 Seatbelt: 0 City citations: 5 Stored vehicles: 3 'This summary does not reflect an exact number of reports handled by the Officer. For example, where a citation or report was written with multiple violations on the same citation, these additional violations are not reflected in this summary. It is a summary of number of citations issued and offenses for which the violator was stopped. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT March 2001 * SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position 9 Reports 2 Arrests 1 Citations 7 Pedestrian Checks 3 DA Filing 0 Traffic Stops 1 Arrest Warrants Served HIGHLIGHTS: • Two reports were for theft of personal property on school grounds. Two reports were for battery between students. Two reports were for threats made by students. The students implied that they would use a gun to commit the threat. The Riverside County Kids with Guns Protocol was followed. After an investigation into the threats, the threats were unfounded. A student was reported making a threat to harm another student. After an investigation the threat was unfounded, but the student expressed a desire to commit suicide. The student was transported to the Indio Mental Health Facility for an evaluation. • 1 attended several meetings on discussions related to school safety. The Riverside County Office of Education sponsored one of the meetings. The meetings proved to be quite informative and offered ideas on dealing with students. • I attended a training class at the Ben Clark Training Facility. The training utilized simulators to recreate driving and shooting situations. • Due to the recent outbreaks of school violence, I assisted school staff with counseling students on the importance of school safety and precautions that they can make. "Actual reporting period covers February 26,2001 through March 23, 2001 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT March 2001* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position 9 Reports 6 Arrests 3 Citations 4 Vehicle Checks 2 Pedestrian Checks 0 Follow ups 5 Meetings 16 Training Hours HIGHLIGHTS: During this reporting period, I attended a county wide School Resource Officer workshop in the city of Riverside. During this meeting the SRO's discussed ways to better communicate with school officials, problems on campus, and ways to improve communications between SRO's. Also during this period we had three altercations on campus. During these fights, three students were booked into juvenile hall. I also conducted four drug evaluations on students. One of the students was found to be under the influence of a controlled substance. I took nine reports for petty theft, fights and suspicious circumstances. There were no felony reports taken during this reporting period. I also met with County Probation and other Department SRO's to discuss the possibility of La Quinta High School becoming involved in the "Youth Accountability Court." This is a juvenile offender diversion program for first-time offenders for low - end misdemeanor offenses. Three test cases from La Quinta High School have been approved for use in the program at this time. DEP. R. WEDERTZ #2346 'Actual reporting period covers February 26, 2001 through March 26, 2001. Riverside County Sheriffs Department EXPLORER POST 503 PROGRAM REPORT March 2001 HIGHLIGHTS: Training meetings were held on March 6, 13, 20, and 27 from 1600- 1800 hours. The meetings covered the following topics: 1) Building searches, 2) Indio Superior Court overview, 3) Formation training, and 4) Physical training. Deputies Yocom and Bautista taught building searches. Judge Bjork presented the Indio Superior Court overview. Deputy Hughes did the formation training. Investigator Simms coordinated the physical training. During March, numerous Explorers volunteered time at the March 17 car wash (to raise funds for the Explorer Post 503) and the Caesar Chavez event at Veteran's Park in Coachella (manning a public relations & crime prevention booth), crowd, and traffic control. On March 24, the Explorers went on an outing at Uprising Rock Climbing Center in Palm Springs. The Explorers climbed several challenging and motivating routes on the climbing walls. The outing was successful. Upcoming events include the Colorado River Explorer Competition, April 18-22, 2001, Magic Mountain outing, May 12, 2001, and Explorer Basic and Advanced Academies, August 12-18, 2001. Submitted by Senior Deputy Any Gerrard, Community Programs Coordinator Indio Station, Riverside County Sheriff's Department �iYflh•Si�Yd..Pc. " YT4y'NS µ ' ♦� 5 1 oull y • ""t .-<h'-r 7 y"^4`,._. � err % R CITY OF LA QUINTA FEBRUARY CRIME COMPARISONS CRIME FEBRUARY 2001 FEBRUARY 2000 YTD (01) YTD (00) *HOMICIDE 0 0 1 0 *RAPE 0 0 2 4 SEX CRIMES (FEL) 0 0 0 1 SEX CRIMES (MISD) 1 3 2 5 ROBBERY 0 0 0 3 ASSAULT (FEL) 5 11 9 17 ASSAULT (MISD) 14 17 28 27 BURGLARY 48 35 102 71 *VEHICLE THEFT 7 2 13 12 *THEFT (FEL) 15 22 32 41 THEFT (MISD) 30 35 70 62 VANDALISM (MISD) 18 34 39 60 DOM. VIOLENCE 12 14 23 19 NARCOTICS 11 9 24 14 DUI 8 5 11 8 T/C NON -INJURY 41 46 64 90 T/C INJURY 4 7 7 11 T/C FATAL 0 0 2 0 TRAFFIC CITATIONS 314 185 644 39$ * STATISTICS INCLUDE ATTEMPTS LA QUINTA POLICE DEPARTMENT 50 .S 30 20 10 M CRIME COMPARISONS FEBRUARY 2001 --------------------------------------------------------------------------------- 48---------------------------------------------- I 11 5 0 0 0 0 0 0 0 0 ----------------------- ------ 35 ------------------------------------- 22 1 E2 iOMICIDE RAPE SEX CR (F) ROBBERY ASSAULT (F) BURGLARY VEH THEFT THEFT (F) MFEB 2001 oFE6 2000 LA QUINTA POLICE DEPARTMENT 25 2121 20 15 10 5 0 BURGLARY COMPARISONS FEBRUARY 2001 --------------------------------------------------------------------------------- , 10 ---------------------------------------------------------------------------------------------- -------------------------- IIIIIIIIIIM 6 5 5 3 t2A 2 1 0 0 0 0 0 RESIDENTIAL COMMERCIAL SCHOOL HOTEL VEHICLE CAT GARAGE OTHER MFEB 2001 OFEB 2000 LA QUINTA POLICE DEPARTMENT 120 100 4 20 m YEAR TO DATE CRIME COMPARISON FEBRUARY 2001 17 9 � 0 j� 0 � 0 r� 102 - -- --- ----------------------- 71 41 - 32� 43-_!_2. HOMICIDE RAPE SEX CRIMES (F) ROBBERY ASSAULT (F) BURGLARY VEH THEFT THEFT (F) WYTD 2001 oYTD 2000 LA QUINTA POLICE DEPARTMENT Bl THEFT 10.0 CRIME DISTRIBUTION FEBRUARY 2001 NARCOTICS 7.3% VEH THEFT 10.0% LA QUINTA POLICE DEPARTMENT 1400 1200 1000 I mie .11 200 n COMPARISON OF CALLS FOR SERVICE FEBRUARY 2001 ALL CALLS CRIMINAL CALLS NON CRIMINAL CALLS WFEB 2001 E3FEB 2000 LA QUINTA POLICE DEPARTMENT YEAR TO DATE COMPARISON OF CALLS FOR SERVICE FEBRUARY 2001 3000 2500 1500 1000 500 0 ALL CALLS CRIMINAL CALLS NON CRIMINAL CALLS MYTD 2001 OYTD 2000 LA QUINTA POLICE DEPARTMENT COMPARISON OF TRAFFIC ACTIVITY FEBRUARY 2001 350 314 300 - 250 - 200 - 150 - 100 - 50 - 0 --1-85------------------------------------------------------------------------------------------------------------------ I 41--------- 46 w::1 r- 7 ---1 0 0 TRAFFIC CITATIONS T/C NON -INJURY T/C INJURY FATAL MFEB 2001 oFEB 2000 CITY OF LA QUINTA DISPATCH INFORMATION / FEBRUARY 2001 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS ROUTINE 8 1015 EMERGENCY 6 10 Indio Station Traffic Bulletin Bulletins are provided to standardize traffic enforcement procedures and accident investigation. Additionally bulletins will provide training about department policy, legal issues, and law updates. Vehicle Identification Numbers (VIN) Prior to 1955, all vehicles were reg- istered by a motor number. The problem with this was that there was no stan- dardized method of number placement or configuration. The removal of engines from vehicles, caused the need to re- register the vehicle. In many instances, engine changes were done without ac- companying documentation. Since 1955, all vehicles are regis- tered by a vehicle identification number (VIN), separate from an engine number. Vehicle identification numbers may provide the following information. 1) make of the vehicle, 2) model, 3) engine type, 4) automatic or manual transmis- sion, 5) year of manufacture, 6) type of restraint system 7) right or left hand driver, 8) vehicle capacity. Early VIN's generally contained only the year of manufacture, assembly plant, and sequential production number. Early AN plates typically were made of stainless steel, spot weld to driver door hinge area. Again, manufac- tures phased out engine numbers in 1955. Basically, early AN 's had only the basic vehicle description information. VIN's started changing between 1956 through 1968. In 1960, General Motors began placing AN derivatives (portion of VIN) on Corvette and high performance engines and transmissions. Ford Motor Co. incorporated II charac- ter VIN's which was used through the 1980 models. In 1965 General Motors began mounting its VIN plates with stainless steel rosette head rivets. Chrysler Corp. changed to rosette rivets in 1968. Ford Motor Corp changed to rosette rivets in 1970. In 1965 GM adopted numeric codes for each of its assembly divi- sions. GM and Chrysler employ a 13 digit AN. Exceptions to this is that Cadillac continued to use an 8 digit AN until 1969. In 1968 do- mestic passenger vehicles began numbering engine and transmis- sions with AN derivatives. The Federal Motor Vehicle Safety Standards Act of 1968 ap- plied to all vehicles manufactured in the United States and all foreign built vehicles originally sold as new vehicles in the U.S. The federal standards went into effect on Janu- ary I, 1969. This required vehicle manufactures to locate AN plates in a conspicuous place, visible through the windshield. Federal compliance sticker, containing full VIN, affixed to the left door or door jamb. Imported vehicles all had window viewable AN plates by 1970. Effective in 1981, through standards enacted by the National Highway Transportation Safety Administration, the 17 digit VIN was developed and is currently in use today. The 17 digit depicts the following; country of origin, manu- facturer, vehicle model, body type, restraint system, engine type, model year, assembly plant and finally the sequential production number. From 1981 to the present, all vehicles manufactured or origi- nally sold in the USA have AN plates visible through the driver windshield, normally on the dashboard, with the exception of Mercedes, Porsche and Corvette, which are posted on the driver side windshield pillar post. There are several methods to decode the 17 digit AN. The easiest and most common is by using the NICB (National Insurance Crime Bureau) manual. NICB provides free to law enforcement , the "passenger" manual, published annually, contain- ing information on the last 5 years. The "commercial" manual is pub- lished every 5 years. These manuals are considered "gold" to the vehicle theft investigators and are commonly passed on after he/she retires. The NICB manual provides a wealth of information to the field officer. There are telephone num- bers that can be accessed to assist you in locating a AN or questions about the vehicle. The AN should always be checked, especially when a vehicle is either being "stored" or "impounded". On occasion, you may find yourself a stolen vehicle out of a simple traffic stop. Administrative Per Se Law The Administrative Per Se Law or "admin per se" refers to the pro- cedures for the immediate suspen- sion of a DUI suspect's driving privi- lege, at the scene, independent of any court action. Under this law, a peace officer may, in certain situa- tions involving driving under the influence, physically seize the driver's license, and immediately serve an Order of Suspension/Revocation/ Temporary License Endorsement. This law applies to any driver arrested for driving in violation of vehicle code sections 23140, 23152 or 23153 who: mine the Wood alcohol concentra- tion (BAC) level. 1 2) submits to a chemical test which shows, or which the officer believes will show, a BAC of .08% of more (3) is under the age of 21 and takes a chemical test which shows, or which the offi- cer believes will show, a BAC of .05% or more (4) is under the age of 21 and refuses to take or complete a PAS or other chemical test, or takes a PAS or other chemical test which shows, or the officer believes will show a BAC of .01 %. The Order of Suspension/ Revocation/Temporary License En- ( 1) refuses to submit to, or fails to dorsement is part of the DMV/ complete, a chemical test to deter- DS367 form which you hand the arrestee after confiscating his driver's license. It will serve as a temporary license which is good for 30 days from the date of arrest. The only drivers license you can seize is a California drivers license. Do not seize any out of state or foreign drivers license. This temporary license is only valid if the suspect's driving privilege is valid. DMV still request that you issue the driver this part of the DS367 in every situation even if the driver is suspended/revoked, li- censed out -of state or not in posses- sion of their drivers license. Riverside County Sheriff Volume I Issue 4 April 2, 2001 Quick Reference: V.C. Sections for VIN Related Violations 107S0(a) CVC Deface, destroy or alter a motor number, AN or ID mark used or required for registration purposes on a vehicle. 107S1 (a) CVC Altered AN number knowingly Possess, buy , sell, offer for sale or receive a vehicle or compo- nent part with manufacturers serial or ID number removed, altered, or destroyed. 10752(a) CVC Acquire, possess, sell, offer for sale a AN or serial number for or from, or claim to be a for or from, a vehicle or part. 10801 CVC Any person who knowingly and intentionally own or operates a chop shop is guilty of a public offense. 10802 CVC (Chop Shop Ac- tivities) Alter, counterfeit, de- stroy, disguise, falsify, forge, or remove AN or numbers with the intent to prevent the ID of motor vehicles or parts for sale, transfer, import, or export. The above are summaries, refer to CVC for specks. DMV-DS367 Do's & Don't's Do- Completely fill out the DS367 w/ right thumb print. Don't- Issue DS 367 when driver is arrested for drugs only and when BAC results on "breath test" are not both .08% or greater; i.e ..07% and .08%. Do- Read verbatim chemical admonition (23612 CVC). DO- Submit all DS 367 work at E.O.W. N" Page 2 Construction Zones 22362 CVC: It is prima facie a violation of the basic speed law (22350 CVC) for any person to operate a vehicle in excess of the posted speed limit upon any portion of a highway where persons are at work on the roadway within the right-of-way so close as to be endangered by pass- ing traffic. This section applies only when appropriate signs, indicat- ing the limits of the restricted zone, and the speed limit are placed within 400' of each end of the work zone. The signs shall display the figures indicating the applicable limit, which shall not be less than 25 mph and shall indicate the purpose of the speed restriction. Nothing shall relieve the operator of a vehi- cle from complying with the basic speed law. There are certain vehicle code sections that are being misused. This is due to the officer failing to check that the elements meet the circumstances of the traffic collision. 22350 CVC: Unsafe Speed for existing roadway conditions; This section should be used when considering 21703 CVC, following too closely, 22109 CVC, suddenly stopping without signaling. If you cannot prove the elements of these examples (independent witness, on - sight) stick with 22350 CVC. Uncontrolled Intersections (21800 CVC) In the wake of a sate wide power shortage and "rolling black- outs", officers should be prepared for uncontrolled intersections, where there will be in -operative traffic signals and possible traffic collisions. These intersections will hopefully be controlled by offi- cers, or temporary stops signs. In the event that an intersection is not controlled, the following vehicle code section would apply. 21800 (d)(1) CVC: If the inter- section is uncontrolled be- section are inoperative, the cause the traffic signals are inop- driver of the vehicle on the erative, the driver must first stop left shall yield the right-of-way at the intersection and then pro- to the vehicle on his or her ceed when safe. immediate right, except that the driver of any vehicle on a terminating highway shall yield the right-of-way to any vehicle on the intersecting continuing highway. Terminating highway means a highway which inter- sects, but does not continue beyond the intersection, with another highway which does continue beyond the intersec- tion. 21800(d)(2) CVC: When two vehicles enter an intersection from different highways at the same time, and the official traf- fic control signals for the inter - At the same time has been interpreted as being "approximately" the same time. Traffic Collision Corner (Primary Collision Factors) used when there are 2 or more lanes in the same direction and a vehicle makes an unsafe lane change, causing a collision with another vehicle in another lane. 22106 CVC: unsafe start or backing should be used for a vehicle stopped on a roadway, proceeds forward or reverse and collides with a vehicle or object. 22107 CVC: fail to maintain a direct course of travel; This section should be used when a 21658(a) CVC: unsafe lane vehicle runs off the road and change; This section should be crashes with a parked vehicle or any property. 21804 (a) CVC: entry onto highway; Should be used when the driver is about to enter or cross a highway from any public or private property, or alley, and shall yield the right-of-way to all traffic that is an immediate haz- ard. 21460.5 ( C) CVC: 2 way left turn lane; Should be used when a driver fails to utilize a 2 way left turn lane, while making a left turn, or a vehicle travels more than 200' in a 2 way left turn lane, and a collision occurs. 23152(a) CVC or 23152(a)(b) CVC: DUI; This section will apply when the driver who caused the traffic col- lision is found to be DUI (drugs, alcohol). Other vehicle code vio- lations such as 22350 CVC, 22450 CVC, 22107 CVC, etc, should be coded as an associ- ated factor. When the PCF is driving while DUI, there will al- ways be an associated factor, unless the collision occurred on private property. Refer to Cl M for additional information. 12801.5(e) CVC " Good PC for the Stop" Since 1994, the vehicle section 12801.5(e) has made it illegal to detain or arrest a per- son based upon only on the be- lief that the person is an unli- censed driver, unless the officer has reasonable believe the per- son is under the age of 16 yrs There are a few things to keep in mind about this vehicle code section. First it applies, notwithstanding 40300 CVC ( offenses committed in officers presence) or any other provision of law. Second it was enacted to prevent racial profiling. Third the statue has no bearing or effect on the typical situation where the offi- cer has facts (probable cause) to suspect a vehicle code violation, making a lawful stop on the viola- tor, then discovering that the driver is either unlicensed or suspended/ revoked. Fourth, if the officer has prior knowledge that the driver is unlicensed from prior contacts hours or days later. Finally, if you are ever in a situation where you merely suspect the driver is unli- censed, but are not 100% certain, a better way to avoid violating this law, find a legal reason to stop the vehicle; i.e. 4000(a) CVC, 26100 CVC, 22450 CVC. As long as you use good common sense and a lawful reason for the stop, you should not have any problems avoiding this statute. Do you have suggestions for future topics? Contact Dep. Bruce K. Lee ceit!t444" COUNCIL/RDA MEETING DATE: April 17, 2001 ITEM TITLE: Public Hearing on the Sphere of Influence and Annexation #10 (LAFCO #2000-11-4), Reorganization to the City of La Quinta, Concurrent Detachment from the Riverside County Waste Resources Management District and Detachment from County Service Area 121 for Approximately 135 Acres Located at the Northwest Corner of Jefferson Street and Fred Waring Drive RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving Annexation #10, an annexation of approximately 135 acres at the northwest corner of Jefferson Street and Fred Waring Drive. FISCAL IMPLICATIONS: A Fiscal Impact Analysis, prepared for LAFCO, identifies a positive revenue income for the City of La Quinta. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The application to LAFCO was submitted in April 2000, at which time LAFCO held a public hearing and adopted Resolutions 29-00 and 30-00 (Attachments 1 and 2) recommending approval of the Sphere of Influence Amendment and authorizing the City of La Quinta to be the conducting authority. As the conducting authority, the City of La Quinta is required to conduct a protest hearing to provide property owners within the territory the opportunity to file a written protest against the proposed annexation. The property is uninhabitated and there are two property owners within the area. They are Christine Clarke and Sand Harbor Land Company, LLC. G:\WPDOCS\ccjhAnnex.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council approving Annexation #10, an annexation of approximately 135 acres at the northwest corner of Jefferson Street and Fred Waring Drive; or 2. Do not adopt a Resolution of the City Council approving Annexation #10, an annexation of approximately 135 acres at the northwest corner of Jefferson Street and Fred Waring Drive; or 3. Provide staff with alternative direction. Respectfully submitted, 4 Jerry Herman Community Development Director Approved for submission by: V— homas P. Genovese, City Manager Attachments: 1 . LAFCO Resolution 29-00 2. LAFCO Resolution 30-00 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA FINDING THAT A MAJORITY PROTEST DOES NOT EXIST AND APPROVING AND ORDERING REORGANIZATION OF TERRITORY TO INCLUDE ANNEXATION 10 TO THE CITY OF LA QUINTA AND CONCURRENT DETACHMENT FROM THE RIVERSIDE COUNTY WASTE RESOURCES MANAGEMENT DISTRICT AND DETACHMENT FROM COUNTY SERVICE AREA 121 (LAFCO 2000-11-4) ANNEXATION #10 - WADE ELLIS WHEREAS, proceedings have been initiated pursuant to Cortese -Knox Local Government Reorganization Act of 1985, Division 3, commencing with Section 56000 of the California Government Code, for reorganization of 134.47 acres of land located west of Jefferson Street and north of Fred Waring Drive, north of the current corporate boundaries of the City of La Quinta, and detachment from the Riverside County Waste Management District and County Service Area 121; and, WHEREAS, the short form designation of the proposal is LAFCO No. 2000-11-4--Reorganizationto Include Annexation #10 to the City of La Quinta and Detachment from the Riverside County Waste Resources Management District and County Service Area 121; and, WHEREAS, the Local Agency Formation Commission of the County of Riverside ad pted its Resolution 29-00 on September 28, 2000, approving a Sphere of InfluencePAmendment to the City of La Quinta as described and depicted i Exhibit "A", attached hereto by its reference incorporated herein; and, WHEREAS, the Local Agency Formation Commission of the County of Riverside adopted its Resolution No. 30-00 on September 28, 2000, approving Reorganization to Include Annexation #10 to the City of La Quinta and Detachment from the Riverside County Waste Management District and County Service Area 121, as described and depicted in Exhibit "A" attached hereto and by this reference incorporated herein; and, WHEREAS, the terms and conditions of annexation as approved by the Local Agency Formation Commission are as follow: A. In accordance with Government Code Sections 56844(t) and 57330, the subject territory shall be subject to the levying and collection of any previously authorized charge, fee, assessment or tax of the City of La Quinta. 003 G:\WPD0CS\ResoccAnnex1 O.wpd Resolution 2001- Annexation #10- Wade Ellis Adopted April 17, 2001 B. The City of La Quinta shall defend, indemnify, and hold harmless the Riverside County Local Agency Formation Commission (LAFCO), its agents, officers, and employees from any claim, action, or proceeding against LAFCO, its agents, officers, and employees to attach, set aside, void, or annul an approval of LAFCO concerning this proposal. C. In accordance with Government Code Section 56375(p), waive automatic detachment from County Service Area 152 based upon the following findings: 1. County Service Area (CSA) 152 is a funding mechanism for the implementation of the National Pollutant Discharge Elimination System (NPDES) emanating from the Federal 1972 Clean Water Act, and re- authorized under the Federal 1987 Clean Water Act. 2. The City of La Quinta annexed into CSA 152 and is included within the CSA's service area. 3. Detachment would deprive the area residents services needed to ensure their health, safety or welfare. 4. Waiving detachment will not affect the ability of the City to provide any services. WHEREAS, the reason for this proposed reorganization is to provide municipal services by the City of La Quinta; and WHEREAS, the regular County assessment roll is utilized by this City, and WHEREAS, the affected territory will be taxed for existing general bonded indebtedness of this City; and WHEREAS, the City of La Quinta, as lead agency, has prepared an Environmental Assessment that resulted in the filing of a Negative Declaration on the proposal and the City has complied with the California Environmental Quality Act (CEA) and all appropriate State Guidelines, and the Commission has reviewed and considered the environmental documentation, and it has been certified by this City Council; and WHEREAS, the City of La Quinta by its Resolution No. 83-28 consented to and accepted the transfer of property tax revenue from the County of Riverside; and 004 G:\WPDOCS\ResoccAnnex10.wpd Resolution 2001- Annexation #10- Wade Ellis Adopted April 17, 2001 WHEREAS, the City Council, as the conducting authority, held a properly noticed public hearing on this matter on April 17, 2001, at 7:00 p.m. in the City Hall Council Chamber; and WHEREAS, at the close of the public hearing, the City Clerk submitted the following report to the City Council: There were no registered voters within the territory proposed to be reorganized. 2. There were no protest letters received prior to the close of the public hearing held on April 17, 2001 . WHEREAS, the territory proposed to be reorganized is "uninhabited" as defined in Government Code Section 56046; and WHEREAS, the City Council found that the value of the written protests filed and not withdrawn was less than 50 percent of the assessed value of land within the affected territory in accordance with Government Code Section 57075(b). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta, California hereby approves and orders the reorganization of the territory described in Exhibit "A" to be annexed to the City of La Quinta and concurrently detached from the Riverside County Waste Resources Management District and Service Area 121, and directs the City Clerk of the City of La Quinta to transmit a certified copy of this Resolution, with applicable fees required by Section 54902.5 of the Government Code, to the Executive Officer of the Local Agency Formation Commission of Riverside County. PASSES, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held on this 17"' day of April, 2001, by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California 005 G:\WPDOCS\ResoccAnnex10.wod Resolution 2001- Annexation #10- Wade Ellis Adopted April 17, 2001 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 00r) G:\WPDOCS\ResoccAnnex10. WDd I EXHIBIT "A" SPHERE OF INFLUENCE AMENDMENT (addition) AND REORGANIZATION TO INCLUDE ANNEXATION 10 TO THE CITY OF LA OUINTA AND CONCURRENT DETACHMENT FROM CSA 121 AND THE RIVERSIDE COUNTY WASTE RESOURCES MANAGEMENT DISTRICT LAFCO 2000-11-4 BEING THE.W. 11"NF /4OSEC00N 8 /4 OF SECTION Z AND THE SOUTH ONE HALF. S.W. 1/4. S N.W. 1/4 OF SECTION 16, T5S, R7E, S.B.M., CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA S 1/2, S.W. 1b COMMON COUNTY OF RIVERSIDE 1/4 CORNER i W N. 0 ,n -F ON a� Z I, T m L0 IT �o 90 N C) z F- U SEC. 17 & 16 N89'45'46"E 1940.56' NORTH LINE S.E. 1/4, SEC. 17 — EAST LINE OF PARCEL 2 / INST. NO, 100791 REC. 1031-1962, O.R. A.P.N. 609-380-022 EAST LINE OF ib, I / TRACT NO. 2606 06 A.P.N. N 609—. 3 0 i0 01 v 0 z A.P.N. 609-380-023 SOUTH LINE OF S.E. 1/4 OF SECTION 17 U w N � w Ln z -/ M oho _o z OzN U O 0 wz- Q >ELW t S89-29'09"W 1988.71' - FRED WARING DRIVE CITY LIMITS OF THE CITY OF LA QUINTA SOUTHEAST CORNER OF 460.12 w 'n � N. LINE S. 1 /2. SW 1/4. NW 1/4 1 CITY LIP^ITS OF IN➢IO PM 25941 L3 _ i 3553" % 6K N.W. 1/4, SEC. 18 iUC/L JEFFERSON ST. PER INST. NO. 96194, REC. 9-28-661 A.6-P.N. 60290-002 n Iv C/L JEFFERSON /ST. PER INST. NO. 96195, REC. 9-28-66 00 a 0 EO N O O z a. Q0 Q LO co J r' U m Q a D_ L1 i P.O.B. �— TRACT NO. 2606 ASSESSOR'S PARCEL NO.'s 609-380-022 609-380-023 606-290-002 G 4=14 AENUE G 4 'a � � Y 42NO AVENUE BERMUDA I <Ey °^1 DUNES FRED WARING DRIVE LA QUINTA N INDIO MRE9 AVE TABULATED DATA NO. DELTA RADIUS LENGTH Cl 76051'54" 200.00' 268.31' C2 13006'30" 3000.00' 686.35' C3 06031'06" 3055.00' 347.56' C4 06053'09" 3000.00' 360,54' NO. BEARING LENGTH L1 S00021'21"E 77.32' L2 N12044'58"E 337.04' L3 S90000'00"E 58.33' 1716 20 21 500' 0 SCALE: 1 "=500' PREPARED UNDER THE DIRECTION OF: Warner engineenng 'DNM1 IIgPlIAMD/PtINMND I UND INRVI VICINITY MAP n-ImMDNWAYIII ... x �►07 (NO SCALE) U DAMMIDG 92M ` K WAINER - Ra 'm l 1, GE 2 OF 2 II ATTACHMENT #1 1 Local Agency Formation Commission County of Riverside 2 3 RESOLUTION NO. 29-00 4 APPROVING THE PROPOSED SPHERE OF INFLUENCE AMENDMENT TO THE CITY OF LA QUINTA (addition) 5 LAFCO NO. 2000-11-4 6 7 BE IT RESOLVED AND DETERMINED by the Local Agency 8 Formation Commission in regular session assembled on September 9 28, 2000, that the Sphere of Influence Amendment to the City of 10 La Quinta (addition) consisting of approximately 130 acres, 11 generally located south of Kingston Drive, west of Jefferson 12 Street and the City of Indio, north of Fred Waring Drive and 13 the City of La Quinta, and east of Port Maria Road, in the 14 unincorporated area of Bermuda Dunes as more particularly 15 described in Exhibit "A" attached hereto and made a part 16 hereof, is approved. BE IT FURTHER RESOLVED, DETERMINED AND FOUND that: 17 1. Commission proceedings were commenced by 18 19 Petition of Wade Ellis, sole property owner. 2. The City of La Quinta, as lead agency, has 20 21 prepared an initial study that resulted in the filing of a 22 Negative Declaration on the proposal and the City has complied 23 with the California Environmental Quality Act (CEQA) and all 24 appropriate State Guidelines, and the Commission has reviewed 25 and considered the environmental documentation. 4. The sphere of influence is hereby amended to 26 add the area as described in Exhibit "A", to the sphere of 27 influence of the City of La Quinta and the Commission makes the 28 1 following determinations: 2 A. The Present and Planned Land Uses in the 3 Area Including Agricultural and Open Space: 4 The reorganization site is vacant. The 5 remainder of the Bermuda Dunes area contains a mixture of 6 residential uses ranging from multiple -family to large lot 7 semi -rural residential, industrial and commercial uses, the 8 Bermuda Dunes Airport and pockets of vacant land scattered 9 throughout the area. The City of La quinta has adopted the San 10 Harbor Specific Plan within the reorganization area. The 11 Specific Plan calls for a gated community of 379 single-family 12 homes with common amenities. County plans allow single-family 13 residential development on 9,000 square foot lots on this now 14 vacant site. The City of Palm Desert has not yet included the 15 Bermuda Dunes area within its general plan. An upcoming 16 general plan update will likely establish land use designations 17 for the area. B. The Present and Probable Need for Public 18 19 Facilities and Services in the Area: 20 Virtually no services are required on the 21 reorganization site at this time. Development of the site as 22 called for in the specific plan would require the full range of 23 municipal services, such as sewer, water, recreation, and 24 police and fire protection. The remainder of Bermuda Dunes, being 25 26 relatively urbanized, requires the full range of urban services 27 over much of the area. Portions of Bermuda Dunes are on 28 private septic systems and are anticipated to remain so. 2 010 r C. The Present Capacity of Public Facilities 1 and Adequacy of Public Services Which the Agency Provides or is 2 3 Authorized to Provide: The reorganization area represents a relatively 4 small expansion of La Quinta's service area. Existing 5 6 facilities and services are adequate to provide service to the 7 area. The City of Palm Desert provides a very high level 8 8 of services to its residents. The largely inhabited area of 10 Bermuda Dunes, however, would place a substantial demand on 11 some services the City currently provides. Although the County 12 provides public safety services to the City by contract, the 13 Contracted levels of service are higher than those provided in 14 the unincorporated area. In order to maintain its current 15 officer to population ration of approximately 1.5 per 1,000, the city would have to add about nine officers. A 1995 16 17 analysis prepared for the City indicated, based on historical 8 call information, five additional officers would be sufficient 1to serve the area. While basic fire protection service will be 1 20 provided from the same facilities regardless of annexation, the 21 City also provides a paramedic service to its residents. The 22 City has made it clear; however, that it will not support annexation until the area can support the additional cost for 23 these service levels. 24 D. The Existence of Any Social or Economic 25 Communities of Interest in the Area: 26 The Bermuda Dunes Community Council and the 27 Bermuda Dunes Community Association both support the placement 28 -3- 011. U LLI 0oU) o f N 00 QF �z �Z) z 00 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 22 23 24 26 27 23 of the entire Bermuda Dunes area into the Palm Desert SOI. An advisory election conducted in the area indicated a preference for eventual annexation -to Palm Desert. NOW, THEREFORE, BE IT RESOLVED, by the Local Agency Formation Commission of the County of Riverside, State of California, that this Commission shall consider the territory described in Exhibit "A" and attached hereto as being added to the Sphere of Influence of the City of City of La Quinta, with the understanding that establishment of such a sphere of influence is a policy declaration of this Commission based on existing facts and circumstances, which although not readily changed may be subject to re ew and change in the event a future significant char of qumstarvices so warrants. ��� I certify the above r4soluticli was pa Local Agency Formation Commission of Ri September 28, 2000. 1 r-- EXECUT -4- 4ILIOTIS OFFICER r . adopted by the County on U1$2 EXHIBIT "A" SPHERE OF INFLUENCE AMENDMENT (addition) AND REORGANIZATION TO INCLUDE ANNEXATION 10 TO THE CITY OF LA QUINTA AND CONCURRENT DETACHMENT FROM CSA 121 AND THE RIVERSIDE COUNTY WASTE RESOURCES MANAGEMENT DISTRICT LAFCO 2000-114 THOSE PORTIONS OF THE SOUTHWEST QUARTER AND THE SOUTH ONE HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 5 SOUTH, RANGE 7 EAST AND THE SOUTHEAST QUARTER OF SECTION 17, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE MERIDIAN, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, ACCORDING TO THE OFFICIAL PLAT THEREOF, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID SECTION 17, SAID CORNER BEING ON THE CENTERLINE INTERSECTION OF FRED WARING DRIVE AND JEFFERSON STREET; THENCE ALONG THE SOUTH LINE OF SAID SOUTHEAST QUARTER, SOUTH 89029'09" WEST A DISTANCE OF 1988.71 FEET TO THE SOUTHEAST CORNER OF TRACT NO. 2606, AS RECORDED IN BOOK 45, PAGES 91-97 OF MAPS, RECORDS OF RIVERSIDE COUNTY; THENCE NORTH 00016'06" WEST, ALONG THE EAST LINE OF SAID TRACT, A DISTANCE OF 2178.97 FEET TO THE SOUTH CORNER OF THE LAND DESCRIBED IN PARCEL 2 OF DEED TO DESERT BERMUDA DEVELOPMENT COMPANY, RECORDED OCTOBER 31, 1962 AS INSTRUMENT NO. 100791 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY; THENCE ALONG THE EAST LINE THEREOF, NORTH 05005'32" EAST A DISTANCE OF 472.04 FEET TO A POINT ON THE NORTH LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 17; THENCE ALONG SAID NORTH LINE, NORTH 89°45'46" EAST A DISTANCE OF 1940.56 FEET TO THE COMMON QUARTER CORNER OF SAID SECTION 17 AND SECTION 16; THENCE NORTH 89025'54" EAST, ALONG THE NORTH LINE OF THE SOUTHWEST QUARTER OF SAID SECTION 16, A DISTANCE OF 460.12 FEET TO A POINT ON THE WESTERLY RIGHT OF WAY LINE OF JEFFERSON STREET AS DESCRIBED IN DEED RECORDED SEPTEMBER 28, 1966 AS INSTRUMENT NO. 96194, OFFICIAL RECORDS OF RIVERSIDE COUNTY; THENCE ALONG SAID WESTERLY RIGHT OF WAY LINE, NORTH 12044'58" EAST A DISTANCE OF 337.04 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE SOUTHEAST AND HAVING A RADIUS OF 3055.00 FEET; PAGE 1 OF 2 013 EXHIBIT "A", continued THENCE NORTHEASTERLY ALONG SAID CURVE AND WESTERLY RIGHT OF WAY LINE, THROUGH A CENTRAL ANGLE OF 06031'06" AN ARC LENGTH OF 347.56 FEET TO A POINT ON THE NORTH LINE OF THE SOUTH ONE HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 16, A RADIAL LINE TO SAID POINT BEARS NORTH 70043'56" WEST; THENCE ALONG SAID NORTH LINE, SOUTH 90°00'00" EAST A DISTANCE OF 58.33 FEET TO A POINT ON THE CENTERLINE OF JEFFERSON STREET PER SAID INSTRUMENT NO. 96194, SAID POINT BEING ON THE ARC OF A CURVE CONCAVE TO THE SOUTHEAST AND HAVING A RADIUS OF 3000.00 FEET, A RADIAL LINE TO SAID POINT BEARS NORTH 70021'53" WEST; THENCE SOUTHWESTERLY ALONG SAID CENTERLINE AND THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 06053'09" AN ARC LENGTH OF 360.54 FEET; THENCE ALONG SAID CENTERLINE AS DESCRIBED IN SAID INSTRUMENT NO. 96194 AND CONTINUING ALONG THE CENTERLINE DESCRIBED IN DEED RECORDED SEPTEMBER 28, 1966 AS INSTRUMENT NO. 96195, SOUTH 12044'58" WEST A DISTANCE OF 2257.96 FEET TO THE BEGINNING OF A TANGENT 3000.00 FOOT RADIUS CURVE CONCAVE TO THE EAST; THENCE SOUTHERLY ALONG SAID CURVE AND SAID CENTERLINE, THROUGH A CENTRAL ANGLE OF 13006'30" A DISTANCE OF 686.35 FEET TO A POINT ON SAID WEST LINE OF SECTION 16; THENCE ALONG SAID LINE, SOUTH 00021'21" EAST A DISTANCE OF 77.32 FEET TO THE POINT OF BEGINNING. SEE PLAT ATTACHED HERETO AND MADE A PART HEREOF. CONTAINING 134.47 ACRES, MORE OR LESS. PREPARED UNDER THE DIRECTION OF: WARNER ENGINEE tDA W AM H. WARNER, R.C.E. 23256 E LIC. EXP. 12-31-01 ap e, is 1d`' PAGE 2 OF 2 rt4o 3258 EYP. 12131101 \ TF OF C A�\� 0114 EXHIBIT "A" SPHERE OF INFLUENCE AMENDMENT (addition) AND REORGANIZATION TO INCLUDE ANNEXATION 10 TO THE CITY OF LA OUINTA AND CONCURRENT DETACHMENT FROM CSA 121 AND THE RIVERSIDE COUNTY WASTE RESOURCES MANAGEMENT DISTRICT LAFCO 2000-11-4 BONG PORTIONS OF THE S.E. 1/4 OF SECTION 17, T5S, R7E. S.B.M., 55 THE S.W. 1/4 OF SECTION 16, AND THE SOUTH ONE HALF, S.W. 1/4, N.W. 1/4 OF SECTION 16. T5S, R7E, S.B.M., CITY OF LA GUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA 1 S 112, S.W. 1/4, COMMON -- COUNTY OF RIVERSIDE 1/4 CORNER N89'45'46"E 1940.56 � w N NORTH LINE S.E. 1/4, SEC. nv ` in R EAST LINE OF PARCEL 2 �^ INST. NO. 100791 0 a REC. 10J1-1962, O.R. Z n m m a SEC. 17 & 16 17 A.P.N. 609-380-022 EAST LINE OF j- / TRACT NO. 2606 00 A.P.N. N 609—. 3 0 OI z z A.P.N. 609-380-023 SOUTH LINE OF S.E. 1/4 i inOF SECTION 17 N89'25'54 4 00.12 N. LINE S. 1 /2, SW 1/4, NW 1/4 CITY LIMITS OF INDID PM 25941 j L3 _ _ v /L3�AV n-. (R N.W. 1/4, SEC. 1 �C/L JEFFERSO ST. PER INST. _ NO. 96194, REC. 9-28-6f N >A.P.N. w �o o 00 606-290-002 N - n z 00 NC>� °, v C/L JEFFERSON z0. ST. PER INST. h N0. 96195, 0 z N REC. 9-28-66 w 3 4 3 N > d K h N co z 0 7 N CD 3 co 0 0 z An 0. to v 7 2 LO 0o 0<00 55' Z tj 0_�� CD U m �0� O Z 5O1 o zZ ll U w z - a u >ir L1 i P.0.8. s� } S89'29'09"W 1988,71' FRED WARING DRIVE CITY LIMITS OF THE CITY OF LA QUINTA SOUTHEAST CORNER OF TRACT NO. 2606 G M N AVENUE ?a yUx 42NO AVENUE BERMUDA a DUNES FRED WAKING DRhE LA CUINTA G NDIO MILES AVE ASSESSOR'S PARCEL NO.'s 609-380-022 609-380-023 606-290-002 TABULATED DATA NO. DELTA RADIUS LENGTH Cl 76051'54" 200.00' 268.31' C2 13006'30" 3000.00' 686.35' C3 06031'06" 3055.00' 347.56' C4 06053'09" 3000.00' 360.54' NO. BEARING LENGTH L1 S00021'21"E 77.32' L2 N12044'58"E 337.04' L3 S90000'00"E 58.33' 1716 20 s � 500' 0 SCALE: 1 "=500' PREPARED UNDER THE DIRECTION OF: Wamef engineering •CNR OIOIMIEAIMQ, PUNMIq, 4ANO 61ANEYINO ll p �'TF-. d! VICINITY MAP 7 �10 NNW.. I,, r ° tivt rI 15 M DESERfIDG 922G ; „y.'r_:;: (NO SCALE) N. WARNER - =50 ' E 2 OF 2 ATTACHMENT #2 1 Local Agency Formation Commission County of Riverside 2 3 RESOLUTION NO. 30-00 4 APPROVING THE PROPOSED REORGANIZATION TO INCLUDE 5 ANNEXATION 10 TO THE CITY OF LA QUINTA, 6 CONCURRENT DETACHMENT FROM THE RIVERSIDE COUNTY 7 WASTE RESOURCES MANAGEMENT DISTRICT AND S DETACHMENT FROM COUNTY SERVICE AREA 121 LAFCO NO. 2000-11-4 9 10 BE IT RESOLVED AND DETERMINED by the Local Agency 11 Formation Commission in regular session assembled on September 12 28, 2000, that the Reorganization to Include Annexation 10 to 13 the City of La Quinta, Concurrent Detachment from the Riverside 14 County Waste Resources Management District and Detachment from 15 County Service Area 121 consisting of approximately 122 acres 16 generally located south of Kingston Drive, west of Jefferson 17 Street and the City of Indio, north of Fred Waring Drive, and 18 the City of La Quinta, and east of Port Maria Road, in the 19 unincorporated area of Bermuda Dunes as more particularly 20 described in Exhibit "A", attached hereto and made a part 21 hereof is approved. BE IT FURTHER RESOLVED, DETERMINED AND FOUND that: 22 1. Commission proceedings were commenced by 23 24 Petition of Wade Ellis, landowner. 2. The reorganization is proposed to provide 25 26 municipal services by the City of La Quinta. 3. The distinctive short form designation of the 27 28 proposal is LAFCO No. 2000-11-4--Reorganization to Include 016 -1- , 11 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 201 21 23I24 26 27 2P Annexation 10 to the City of La Quinta, Concurrent Detachment from the Riverside County Waste Resources Management District and Detachment from County Service Area 121. 4. The City of La Quinta, as lead agency, has prepared an environmental assessment that resulted in the filing of a Negative Declaration on the proposal and the City has complied with the California Environmental Quality Act (CEQA) and all appropriate State Guidelines, and the Commission has reviewed and considered the environmental documentation. 5. The proposed reorganization is consistent with the City of La Quinta sphere of influence, as amended, and the spheres of influence of all affected local agencies. 6. The boundaries of the territory as set forth in Exhibit "A", attached hereto and incorporated herein by reference, are approved. 7. The reorganization is approved subject to the following terms and conditions: a. In accordance with Government Code Sections 56844(t) and 57330, the subject territory shall be subject to the levying and collection of any previously authorized charge, fee, assessment or tax of the City. b. The City of La Quinta shall defend, indemnify and hold harmless the Riverside County Local Agency Formation Commission (LAFCO), its agents, officers, and employees from any claim, action, or proceeding against LAFCO, its agents, officers, and employees to attach, set aside, void, or annul an approval of LAFCO concerning this proposal. C. In accordance with Government Code Section - 2 - CI 17 56375(p), waive automatic detachment from County Service Area 1 152 based upon the following findings: 2 i. County Service Area (CSA) 152 is a funding 3 mechanism for the implementation of the 4 National Pollutant Discharge Elimination 5 System (NPDES) emanating from the Federal 6 1972 Clean Water Act, and re -authorized 7 under the Federal 1987 Clean Water Act. 8 ii. The City of La Quinta annexed into CSA 152 9 and is included within the CSA's service 10 area. 11 iii. Detachment would deprive the area 12 residents services needed to ensure their 13 health, safety or welfare. 14 iv. Waiving detachment will not affect the 15 ability of the City to provide any 16 services. 17 8. Designate the City of La Quinta as conducting 18 authority. 19 Z g, The Executive Cfficer is directed to prepare �, o N _..j to transmit a certified copy of this resolution to the above- 0 r- designated conducting authority, to the chief petitioners, if O <1 v different from the conducting authority, and to each subject n 23 24 agency. �. 25 JOHN'F. TA AGLIOND Chair 26 I certify the above �resaTution was edJJJJJJ and adopted by the 27 Local Agency Formation ommission of Riverside County on September 28, 2000. [2 28 GEO G SPILIOTIS () 1� O Execut' e Officer - 3 - EXHIBIT "A" SPHERE OF INFLUENCE AMENDMENT (addition) AND REORGANIZATION TO INCLUDE ANNEXATION 10 TO THE CITY OF LA QUINTA AND CONCURRENT DETACHMENT FROM CSA 121 AND THE RIVERSIDE COUNTY WASTE RESOURCES MANAGEMENT DISTRICT LAFCO 2000-11-4 THOSE PORTIONS OF THE SOUTHWEST QUARTER AND THE SOUTH ONE HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 5 SOUTH, RANGE 7 EAST AND THE SOUTHEAST QUARTER OF SECTION 17, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE MERIDIAN, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, ACCORDING TO THE OFFICIAL PLAT THEREOF, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID SECTION 17, SAID CORNER BEING ON THE CENTERLINE INTERSECTION OF FRED WARING DRIVE AND JEFFERSON STREET; THENCE ALONG THE SOUTH LINE OF SAID SOUTHEAST QUARTER, SOUTH 89029'09" WEST A DISTANCE OF 1988.71 FEET TO THE SOUTHEAST CORNER OF TRACT NO. 2606, AS RECORDED IN BOOK 45, PAGES 91-97 OF MAPS, RECORDS OF RIVERSIDE COUNTY; THENCE NORTH 00016'06" WEST, ALONG THE EAST LINE OF SAID TRACT, A DISTANCE OF 2178.97 FEET TO THE SOUTH CORNER OF THE LAND DESCRIBED IN PARCEL 2 OF DEED TO DESERT BERMUDA DEVELOPMENT COMPANY, RECORDED OCTOBER 31, 1962 AS INSTRUMENT NO. 100791 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY; THENCE ALONG THE EAST LINE THEREOF, NORTH 05005'32" EAST A DISTANCE OF 472.04 FEET TO A POINT ON THE NORTH LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 17; THENCE ALONG SAID NORTH LINE, NORTH 89045'46" EAST A DISTANCE OF 1940.56 FEET TO THE COMMON QUARTER CORNER OF SAID SECTION 17 AND SECTION 16; THENCE NORTH 89025'54" EAST, ALONG THE NORTH LINE OF THE SOUTHWEST QUARTER OF SAID SECTION 16, A DISTANCE OF 460.12 FEET TO A POINT ON THE WESTERLY RIGHT OF WAY LINE OF JEFFERSON STREET AS DESCRIBED IN DEED RECORDED SEPTEMBER 28, 1966 AS INSTRUMENT NO. 96194, OFFICIAL RECORDS OF RIVERSIDE COUNTY; THENCE ALONG SAID WESTERLY RIGHT OF WAY LINE, NORTH 12044'58" EAST A DISTANCE OF 337.04 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE SOUTHEAST AND HAVING A RADIUS OF 3055.00 FEET; PAGE 1 OF 2 019� EXHIBIT "A", continued THENCE NORTHEASTERLY ALONG SAID CURVE AND WESTERLY RIGHT OF WAY LINE, THROUGH A CENTRAL ANGLE OF 06031'06" AN ARC LENGTH OF 347.56 FEET TO A POINT ON THE NORTH LINE OF THE SOUTH ONE HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 16, A RADIAL LINE TO SAID POINT BEARS NORTH 70043'56" WEST; THENCE ALONG SAID NORTH LINE, SOUTH 90000'00" EAST A DISTANCE OF 58.33 FEET TO A POINT ON THE CENTERLINE OF JEFFERSON STREET PER SAID INSTRUMENT NO. 96194, SAID POINT BEING ON THE ARC OF A CURVE CONCAVE TO THE SOUTHEAST AND HAVING A RADIUS OF 3000.00 FEET, A RADIAL LINE TO SAID POINT. BEARS NORTH 70021'53" WEST; THENCE SOUTHWESTERLY ALONG SAID CENTERLINE AND THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 06053'09" AN ARC LENGTH OF 360.54 FEET; THENCE ALONG SAID CENTERLINE AS DESCRIBED IN SAID INSTRUMENT NO. 96194 AND CONTINUING ALONG THE CENTERLINE DESCRIBED IN DEED RECORDED SEPTEMBER 28, 1966 AS INSTRUMENT NO. 96195, SOUTH 12044'58" WEST A DISTANCE OF 2257.96 FEET TO THE BEGINNING OF A TANGENT 3000.00 FOOT RADIUS CURVE CONCAVE TO THE EAST; THENCE SOUTHERLY ALONG SAID CURVE AND SAID CENTERLINE, THROUGH A CENTRAL ANGLE OF 13006'30" A DISTANCE OF 686.35 FEET TO A POINT ON SAID WEST LINE OF SECTION 16; THENCE ALONG SAID LINE, SOUTH 00°21'21" EAST A DISTANCE OF 77.32 FEET TO THE POINT OF BEGINNING. SEE PLAT ATTACHED HERETO AND MADE A PART HEREOF. CONTAINING 134.47 ACRES, MORE OR LESS. PREPARED UNDER THE DIRECTION OF: WARNER ENGINEERING "_ 1 U co WktIAM H. WARNER, R.C.E. 23256 DATE LIC EXP 12 31 01- fv i�ri il.0 PAGE 2OF2 J rao. 23256 E V' 1 131101 J \'TFOFCA����� 020 EXHIBIT "A" SPHERE OF INFLUENCE AMENDMENT (addBlon) AND REORGANIZATION N. LINE S. 112, .. SW 1/4, Nw 1/4 ,I TO INCLUDE ANNEXATION 10 TO THE CITY OF LA OUINTA AND CONCURRENT DETACHMENT FROM CSA 121 AND THE RIVERSIDE CITY LIMITS COUNTY WASTE RESOURCES MANAGEMENT DISTRICT OF INDID L4FC0 2000-11-4 PM 25941 , BEING PORTIONS OF THE S.E. 1/4 OF SECTION 17, T5S, R7E, S.B.M., 55 L3 THE S.W. 1/4 OF SECTION 16, AND THE SOUTH ONE HALF, S.W. 1/4, N.W. 1/4 OF SECTION 16, T5S, R7E, S.B.M., - %V�0•? (R) CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA cM v N>p•q T 53 u (R) 3 S 112, S.W. 114, Ss,w N.W. 1/4, SEC. 16 COMMON — — COUNTY ❑F RIVERSIDE t/4 CORNER C/L JEFFERSON SEC. 17 & 16 ST. PER INST. N89'45'46"E 1940.56' N89'25'54"E — NO. 96194, v. NORTH LINE S.E. 1/4, SEC. 17 460.t7 REC. 9-28-66 �v R EAST LINE OF PARCEL 2 �n `t INST. NO. 100791 w'n D_ O A.P.N. Z REC. 1031_I962' O.R. 2 U A.P.N. 609-380-022 EAST LINE OF j, I Z TRACT NO. 2606 c6 A.P.N. N 609—, 3 0 OI v z z A.P.N. 609-380-023 SOUTH LINE OF S.E. 114 'n InOF SECTION 17 w 6 z J M I u � � O 0 a, z 16 T OzN U O oc ! w z >ii0� 0 LO O N O In T gZl Ln ooi Fw- z N UK U/3 h 7` 55' O 6o6-2so—oo2 n v C/L JEFFERSON �ST. PER INST. NO. 96195, REC, 9-28-66 Im � Z u = L1 P.O.B. / i S89'29'09"W 1988.71' - /\l FRED WARING DRIVE CITY LIMITS OF THE CITY OF LA QUINTA SOUTHEAST CORNER OF TRACT NO, 2606 ASSESSOR'S PARCEL NO.'s 609-380-022 609-380-023 606-290-002 G 4OEN AVENUE Y � i 42ND AVENUE BERMUDA E)A 3 DUNES ' FRED WARINO DRIVE LA OUINTA INDIO � Wru INUm AVE VICINITY MAP (NO SCALE) TABULATED DATA NO. DELTA RADIUS LENGTH Cl 76°51'54" 200.00' 268.31' C2 13°06'30" 3000.00' 686.35' C3 O6°31'O6" 3055.00' 347.56' C4 O6°53'09" 3000.00' 360.54' NO. BEARING LENGTH L1 S00°21'21"E 77.32' L2 N12°44'58"E 337.04' L3 S90°00'00"E 58.33' Do 00 0 N O o z w? a Lo co J � LIJ U D] Q � CL a 17116 20 21 a. 500' 0 SCALE: 1 "=500' PREPARED UNDER THE DIRECTION OF: 1 wclmer engineering -CNR GN�MlL.MO / PIANNINO, IANO 141RVEl'ING ��rF��Cy.1fO�f- ]D-165 MCNWAY 111 `Eq R'Mli.. w Dom.G s22e � N. WARNER - "5E •WE PAGE 2 OF 2 T4ty,, 4 4 Q" COUNCIL/RDA MEETING DATE: April 17, 2001 ITEM TITLE: Public Hearing on 1) an Addendum to Environmental Assessment 96-333; 2) Tentative Tract Map 30056, a Request to Subdivide 5.39 Acres into 13 Residential Lots and Other Amenity Lots on Property Located at the South Terminus of Washington Street Within the Tradition Club Taking Access From Del Gato Drive. Applicant: Chapman Golf Development L.L.C. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying an Addendum to Environmental Assessment 96-333 for Tentative Tract 30056. Adopt a Resolution of the City Council approving Tentative Tract 30056, a request to subdivide 5.39 acres into 13 residential lots and other amenity lots located at the south terminus of Washington Street within the Tradition Club taking access from Del Gato Drive, subject to conditions. FISCAL IMPLICATIONS: None. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History The land encompassing Tentative Tract Map 30056 was approved by the City Council in 1998 as a portion of Tract 28867. The portion of the Tract proposed to ccstaffrpt.TT28640 be re -subdivided consists of seven single family lots on 5.39 acres, taking access from Del Gato Drive (Attachment 1). Applicant Request This Tract proposes 13 lots on 5.39 acres (Attachment 2). All residential lots are proposed to have driveway access from a new dual cul-de-sac private street (Lot A). The new configuration eliminates steep driveway access from Del Gato Drive and adds six new lots to this enclave area. Lot sizes range from 11,455 to 19,352 square feet. Lot "B" is proposed to be a landscaped lot. An existing 20 foot landscape easement adjacent to Lot "B" and running along the south edge of the property abuts this proposed Tract. A homeowners' association, previously formed, maintains retention basins, common landscaped areas, private roads, and perimeter landscaping. Public Notice The case was advertised in the Desert Sun newspaper on March 28, 2001. All property owners within 500-feet of the affected area were mailed a copy of the public notice as required and all property owners within the Tradition Club were mailed a copy of the public notice. Attached are letters from property owners within the Tradition Club regarding this application (Attachment 3). Public Agency Review The Tentative Tract was sent out for comments to City Departments and affected public agencies on February 2, 2001. Agency comments received have been made a part of the Conditions of Approval. Environmental Assessment An EA Addendum to the previously certified Environmental Assessment (EA) 96-333, has been completed pursuant to the California Environmental Quality Act (CEQA) in order to evaluate the environmental impacts associated with minor changes. The La Quinta Community Development Department has determined that based on this Addendum to the previously certified Negative Declaration, no further environmental review is deemed necessary, pursuant to the Guidelines for Implementation of the California Environmental Quality Act, Section 15162. ccstafftpt.TT28640 U,JJ0 :r Planning Commission Hearing The Planning Commission considered this Tract Map request at its meeting of March 27, 2001. After a short discussion regarding the Conditions of Approval the Planning Commission voted unanimously (5-0) to recommend approval of this request, subject to conditions (Attachment 4). FINDINGS AND ALTERNATIVES: The findings necessary to approve the Tentative Tract can be made per the General Plan, the Subdivision Ordinance, and Zoning Code as noted in the attached Resolutions. There are no issues. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying an Addendum to Environmental Assessment 96-333 for Tentative Tract 30056; and Adopt a Resolution of the City Council approving Tentative Tract 30056, a request to subdivide 5.39 acres into 13 residential lots and other amenity lots located at the south terminus of Washington Street within the Tradition Club taking access from Del Gato Drive, subject to conditions; or 2. Do not adopt a Resolution of the City Council certifying an Addendum to Environmental Assessment 96-333 for Tentative Tract 30056; and Do not adopt a Resolution of the City Council approving Tentative Tract 30056, a request to subdivide 5.39 acres into 13 residential lots and other amenity lots located at the south terminus of Washington Street within the Tradition Club taking access from Del Gato Drive, subject to conditions; or 3. Continue the public hearing to a future meeting to allow for additional review; or 4. Deny the development request based upon findings not being met; or 5. Provide staff with alternative direction. Respectfully submitted, Jerry Herman, Community Depelopment Director u03 ccstaffrPt.TT28640 Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 2. Tentative Tract 30056 3. Letters received 4. Excerpts from Planning Commission Minutes of March 27, 2001 u04 ccstaffrpLTT28640 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A THIRTEEN LOT SUBDIVISION AND MISCELLANEOUS AMENITY LOTS ON APPROXIMATELY 5.39 ACRES LOCATED AT THE SOUTH TERMINUS OF WASHINGTON STREET TAKING ACCESS FROM DEL GATO DRIVE WITHIN THE TRADITION CLUB CASE NO.: TENTATIVE TRACT MAP 30056 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 17th day of April, 2001 hold a duly -noticed Public Hearing to consider the request of Chapman Golf Development, L. L.C. for approval of a Tentative Tract Map as shown on Exhibit A., and more particularly described as: LOTS 11 5-121 OF TRACT 28867; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 27th day of February, 2001, hold a duly -noticed Public Hearing , and continued said Public Hearing to the 27" day of March, 2001 to consider the request of Chapman Golf Development, L. L.C. for approval of a Tentative Tract Map and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify said Tentative Tract Map 30056: A. The proposed map is consistent with the City of La Quinta General Plan. The project is a Low Density Residential (LDR) District per the provisions of the General Plan; therefore, all provisions of Land Use Element (Chapter 2) shall be met. Tentative Tract Map 30056 is consistent with the goals, policies and intent of the La Quinta General Plan provided conditions contained herein are met to ensure consistency with the General Plan and mitigation of environmental consequences pursuant to Environmental Assessment (EA) 96- 333. B. The design, or improvement of, the proposed subdivision is consistent with the La Quinta General Plan and the Subdivision Ordinance. A:\TT30056\CC RESO TT 30056.wpd U U J Resolution No. 2001- Tentative Tract Map 30056 April 17, 2001 Page 2 All streets and improvements in the project conform to City standards contained in the General Plan and Subdivision Ordinance as designed. Access for the single family lots will be provided from a street built under the Tentative Tract Map. The design of the proposed lots is consistent with the City of La Quinta General Plan in that the subdivision has on -site drainage, flood water retention, and internal circulation system acceptable to the City Engineer. C. The site is physically suitable for the type of development in that the slope and topographic relief is acceptable, and the soil type is suitable for residential development. D. The design of the lots, or type of improvements, are not likely to cause substantial environmental damage, or substantially and unavoidably injure fish, or wildlife, or their habitats in that a Mitigated Negative Declaration of Environmental Impact was certified for EA 96-333 on April 1, 1997. An Addendum has been prepared to evaluate the environmental impacts associated with minor changes in the project. The Community Development Department has determined that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further environmental documentation is necessary. E. The design of the lot, or type of improvements are not likely to cause serious public health problems in that the Fire Marshall, Sheriff's Department, and the City's Building and Safety Department have reviewed the proposal for public health conditions and the project is conditioned as appropriate. F. The design of the lot, or type of improvements, will not conflict with easements acquired by the public at large, for access through or use of property within the proposed subdivision in the proposed internal streets will be privately owned and maintained, and that there will be no publicly -owned improvements with the Tentative Tract Map. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve of Tentative Tract Map 30059 for the reasons set forth in this Resolution and subject to the attached conditions. UU6 A:\TT30056\CC RESO TT 30056.wpd Resolution No. 2001- Tentative Tract Map 30056 April 17, 2001 Page 3 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 17th day of April, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California uu7 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30056 APRIL 17, 2001 GENERAL The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 4. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. A:\TT30056\CC.COA.TT30056wpd.wpd 008 PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: A. PRIVATE STREETS 1) Residential: 33-foot width. B. CULS DE SAC 1) Public or Private: Use Riverside County Standard 800 (symmetric) or 800A (offset) with 38-foot radius, or larger. 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 9. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 10. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 11. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. UU9 A:\TT30056\CC.CO A.TT30056wpd. wpd 13. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 14. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) AND PARCEL MAP(S) 15. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 16. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 17. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City Resolution, the applicant may acquire standard plan and/or detail sheets from the City. U10 A:\TT30056\CC.CO A.TT30056wpd. wpd 18. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 19. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 20. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 21. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 22. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements A ATT30056\CC.COA.TT30056wpd.wpd (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 23. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 24. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 25. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 26. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 27. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider A:\TT30056\CC.COA.TT30056wpd.wpd alternatives which minimize safety concerns, maintenance difficulties and neighboring - owner dissatisfaction with the grade differential. 28. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 29. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 30. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE 31. Stormwater handling shall conform with the approved hydrology and drainage plan for Tract 28470. Nuisance water shall be disposed of in an approved manner. 32. The tract shall be designed to accommodate purging and blowoff water from any on - site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 33. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 34. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 35. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) 013 A:\TT30056\CC.COA.TT30056wpd. wpd A. PRIVATE STREETS 1) Residential: 33-foot width measured back of curb to back of curb. Width may be reduced to 28 feet with on -street parking prohibited if there is adequate off-street parking for residents and visitors and the applicant provides for perpetual enforcement of the restrictions by the homeowners association. B. CULS DE SAC 1) Use Riverside County Standard 800 (symmetric) or 800A (offset) with 38- foot curb radius, minimum. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 36. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid - block street lighting is not required. 37. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 38. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 39. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical 0/8" batter) and a minimum of 0.1' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 40. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. u1 A:\TT30056\CC.CO A.TT30056wpd. wpd 41 . The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 42. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. QUALITY ASSURANCE 43. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 44. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 45. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 46. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 47. The applicant shall make provisions for continuous, perpetual maintenance of all on - site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. ui5 A:\TT30056\CC.CO A.TT30056wpd. wpd FEES AND DEPOSITS 48. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. FIRE MARSHALL 50. Final conditions will be addressed when building plans are reviewed. A plan check fee must be paid to the Fire Department at the time building plans are submitted. All questions regarding Fire Marshall conditions should be directed to the Fire Department Planning & Engineering staff at (760) 863-8886. 016 A:\TT30056\CC.COA.TT30056wpd. wpd RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING AN ADDENDUM TO ENVIRONMENTAL ASSESSMENT 96-333 PREPARED FOR TENTATIVE TRACT MAP 30056 CASE NO: ENVIRONMENTAL ASSESSMENT 96-333 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 171h day of April, 2001 hold a duly -noticed Public Hearing to consider an Addendum to Environmental Assessment 96-333 for Tentative Tract Map 30056 herein referred to as the "Project"; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 27th day of February, 2001, hold a duly noticed Public Hearing, and continued said Public Hearing to the 27th day of March, 2001 to consider an Addendum to Environmental Assessment 96-333 for Tentative Tract Map 30056; and, WHEREAS, said application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Addendum to Environmental Assessment 96-333 pursuant to CEQA Guidelines 1 5164; and, WHEREAS, the Revised Project does not call for the preparation of a subsequent EA pursuant to CEQA Guideline 15162 or Public Resources Code Section 21166, in that the Revised Project does not involve: (1) substantial changes to the project analyzed in the Mitigated Negative Declaration which would involve new significant effects on the environment or substantially increase the severity of previously identified impacts; (2) substantial changes with respect to the circumstances under which the project is being undertaken which would involve new significant effects on the environment not analyzed in the Mitigated Negative Declaration substantially increase the severity of previously identified impacts; or (3) new information of substantial importance which would involve new significant effects on the environment not analyzed in the Mitigated Negative Declaration substantially increase the severity of previously identified impacts. WHEREAS, on April 1, 1997, the La Quinta City Council certified the EA for Tract 28867 (Resolution 97-26) encompassing 148.64 acres, which allowed for 241 single family residential houses and golf course use. WHEREAS, the Revised Project involves six additional residential units of which the total allowed units of 595 in this Low Density Residential Zone for the Project area is not exceeded by this Revised Project. U 17 A:\TT30056\CC RESO EA Add 96-333.wpd Resolution No. 2001- Addendum to Environmental Assessment 96-333 April 17, 2001 Page 2 WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Addendum: The proposed Tentative Tract will not have the potential to degrade the quality of the environment, as the project in question will not be developed in any manner inconsistent with the General Plan and other current City standards. The project does not have the potential to eliminate an important example of California prehistory, as extensive archaeological investigations of the site have been conducted as part of the project to implement appropriate mitigation alternatives. 2. The proposed Tentative Tract will not have impacts which are individually limited, but cumulatively considerable when considering planned or proposed development in the immediate vicinity, in that the proposed project is undertaken pursuant to a Mitigated Negative Declaration which has been certified. 3. The proposed Tentative Tract will not have environmental effects that will adversely affect humans, either directly or indirectly, as the project contemplates no more single family residences than those already assessed under ultimate development in this Low Density Residential Zone, and previously addressed in the certified Mitigated Negative Declaration. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the recitations are true and correct and constitute the findings of the City Council for this Addendum to Environmental Assessment 96-333. 2. That it does hereby certify an Addendum to Environmental Assessment 96-333 in that the changes proposed to the project are a minor nature and do not require the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21 166 and there are no new circumstances which would require the preparation of a subsequent EA and there is no new information or change in circumstances which would require the preparation of a subsequent EA. A:\TT30056\CC RESO EA Add 96-333.wpd U 18 Resolution No. 2001- Addendum to Environmental Assessment 96-333 April 17, 2001 Page 3 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 17`h day of April , 2001, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\TT30056\CC RESO EA Add 96-333.wpd ADDENDUM TO ENVIRONMENTAL ASSESSMENT 96-333 FOR TRADITION CLUB CHAPMAN GOLF DEVELOPMENT L.L.C. (CEQA GUIDELINE 15164) TENTATIVE TRACT MAP 30056 A:\TT30056\EA Addendum 1. 96-333.wpd The City of La Quinta, as lead agency under the California Environmental Quality Act, Public Resources Code section 21000, et seq. ("CEQA") has prepared this Addendum pursuant to CEQA Guideline 15164. This is an Addendum to the Environmental Assessment 96-333 that the City prepared and certified in 1997 for Tract 28867. The City Council certified the EA on April 1, 1997, under Resolution No. 97-26. The purpose of this Addendum is to document certain changes to the project which will be implemented through the following land use approvals: TENTATIVE TRACT MAP 3005E This is referred to as "the Revised Project." The Revised Project involves only 5.39 acres of the overall 141.64 acres within the project area. The 5.39 acres are located at the south terminus of Washington Street within the Tradition Club taking access from Del Gato Drive. The 5.39 acres border existing residential development and open space. The City has determined that the proposed residential development of this 5.39 acre site will be consistent with the density and character of the adjacent residential development, and will be consistent with the goals, policies, and objectives of the City's General Plan and Tentative Tract 28470, as amended. Tract 28867 which allowed for 241 single family residential houses and golf course use. The Revised Project involves the subdivision of seven residential lots into thirteen residential lots with Low Density Residential Zoning (LDR). Under LDR Zoning the Project could achieve 595 residential lots on 148.64 acres within the Tradition Club. With the additional six residential lots, no significant change in impacts will result in the areas of air quality, noise, population generation, use of natural and energy resources, traffic, public facility and services demand, and cumulative impacts. The City has compared the impacts of the Revised Project with those impacts analyzed in the EA and finds as follows: Aesthetics - Impacts no greater than those previously analyzed. The previously approved residential development will be replaced. The scale, height, and visual impact of grading will all be reduced within this area as compared with the original project. Hazards and Hazardous Materials - Impacts no greater than those previously analyzed. No hazardous materials will be maintained within the 3.59 acre site. Public Services - Impacts no greater than those previously analyzed. Since the number of residential units is below the total allowed units in this zoning category there will be the same demands for public services. A:\TT30056\EA Addendum 1. 96-333.wpd Agriculture Resources - Not applicable. Air Quality -Impacts Impacts no greater than those previously analyzed. Since the number of residential units that could be achieved is below the total allowed units in this zoning category. Biological Resources - Impacts no greater than those previously analyzed. The Revised Project will have the same level of impacts on biology as the original project analyzed in the EA. Cultural Resources - Impacts no greater than those previously analyzed. Geology and Soils - Impacts no greater than those previously analyzed. The geology and soil impacts remain unchanged. Hydrology and Water Quality - Impacts no greater than those previously analyzed. Land Use Planning - Impacts no greater than those previously analyzed. The Revised Project is consistent with the goals, policies and objectives of the General Plan, and Zoning Code. Mineral Resources- Not applicable. Noise - Impacts no greater than those previously analyzed. Recreation - Impacts no greater than those previously analyzed. Since the number of residential units is below the total allowed units in this zoning category the need for recreational facilities arising from the project are within the scope of what was originally analyzed. Transportation/Traffic- Impacts no greater than those previously analyzed. Since the total number of residential units approved for this project is below the total allowed units in this zoning category. Utilities and Service Systems - Impacts no greater than those previously analyzed. Since the number of residential units is below the total allowed units in this zoning category Population and Housing Impacts no greater than those previously analyzed. v22 A:\TT30056\EA Addendum 1. 96-333.wpd The City finds that consideration of the Revised Project does not call for the preparation of a subsequent EA pursuant to CEQA Guideline 15162 or Public Resources Code Section 21166, in that the Revised Project does not involve: (1) substantial changes to the project analyzed in the EA and the amended EA which would involve new significant effects on the environment or substantially increase the severity of previously identified impacts; (2) substantial changes with respect to the circumstances under which the project is being undertaken which would involve new significant effects on the environment not analyzed in the EA and Amended EA substantially increase the severity of previously identified impacts; or (3) new information of substantial importance which would involve new significant effects on the environment not analyzed in the EA substantially increase the severity of previously identified impacts. u2 A:\TT30056\EA Addendum 1. 96-333.wpd r II. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" or "Potentially Significant Unless Mitigated," as indicated by the checklist on the following pages. X Land Use and Planning Population and Housing X Earth Resources X Water X Air Quality III. DETERII1INATION. X Transponation/Circulation X Biological Resources Energy and Mineral Resources Risk of Upset and Human Health X Noise X Mandatory Findings of Significance On the basis of this initial evaluation: X Public Services X Utilities X Aesthetics X Cultural Resources X Recreation I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. X I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a significant effect(s) on the environment, but at least, 1) one effect has been adequately analyzed in an earlier document pursuant to applicable legal standards; and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a " potentially significant impact" or "potential significant unless mitigated. "AN ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. Sigrtatur Date Printed me and Title Leslie Mourigitand Associate Planner For. (iry �f La Ouinta Community Development Department `24 3.1 3.2. 3.3. Pa .Ile Paeni.ur siVdrw L. Than Siyiifwn Udn. Sipdr� IMPaa MN'yaud Imp.a LAND USE AND PLANNING. Would the project: a) Conflict with General plan designation or zoning? X (source a(s): b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the X project'? c) Affect agricultural resources or operations (e.g. impact to soils or farmlands, or impacts from incompatible land uses)? d) Disrupt or divide the physical arrangement of an established community (including a low-income or minority community)? POPULATION AND HOUSING. Would the project: a) Cumulatively exceed official regional' or local population projections? b) Induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? c) Displace existing housing, especially affordable housing? EARTH AND GEOLOGY. Would the project result in or ('rpose people to potential impacts involving: a) Fault rupture'? b) Seismic ground shaking c) Seismic ground failure, including liquefaction'? d) Seiche, tsunami, or volcanic hazard? e) Landslides or mudflows? X f) Erosion. changes in- topography or unstable soil conditions from excavation, grading or fill? b) Subsidence of the land'? h) Expansive soils? i) Unique geologic or physical features'? X X X X X X X X X X N. "a ON E1 X 025 Po,mually PM.Ua y N,,mikam L. TTan S1FTU tcaalt UN S'pu4om No Impact Mnyawd Impact Impact 3.4. WATER. Would the project result its: a) Changes in absorption rates, drainage patterns, or the rate and amount of surface runoff! X b) Exposure of people or property to water related hazards such as flooding? . X c) Discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissolved oxygen or turbidity? X d) Chances in the amount of surface water in any water body'? X e) Changes in currents, or the course or direction of X water movements? f) Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations or through substantial loss of groundwater recharge capability? X g) Altered direction or rate of glow. of groundwater? X h) Impacts to groundwater quality? X 3.5. AIR QUALITY. Would the project: a) Violate any air quality standard to contribute to an existing or projected air quality violations? X b) Expose sensitive receptors to pollutants? X c) Alter air movement, moisture, or temperature, or cause any change in climate? X d) Create ohjectional odors'? X 026 Pomnuadv Pwc"Ictoy S'pulieam L. non S.,,Zcam UnIc. Sipuliam No Impact NIMeaWd Impact Impel 3.6. TRANSPORTATION/CIRCULATION. Would the project result in: a) Increased vehicle trips or traffic congestion? X b) Hazards to safety from design features (e.g. sharp curves or daneerous intersections) or incompatible uses (e.g. farm equipment)? x c) Inadequate emergency access or access to nearby uses? X d) Insufficient parking capacity on site or off site? X e) Hazards or barriers for pedestrians or bicyclists'? X Conflicts with adopted policies supporting alternative transportation (e.g. bus turnouts, bicycle racks)? X g) Rail, waterborne or air traffic impacts'? x 3.7. BIOLOGICAL RESOURCES. Would the project result it, in/pacts to: a) Endangered, threatened or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds? X b) Locally designated species (e.g. heritage trees)? x c) Locally designated natural communities (e.g. oak forest, (e.g. oak forest, coastal habitat, etc.)? X U2! IV paamually Pmtmuluy Slpuficam Last Thm S,Mficam UNea S,Smfiwu No Impacl Mitigated Impact Impact d) Wetland habitat (e.g. marsh, riparian and vernal pool)? X e) Wildlife dispersal or migration corridors? X 3,8. ENERGY AND MINERAL RESOURCES. Would the project: a) Conflict with adopted energy conservation plans? X b) Use non-renewable resources in a wasteful and inefficient manner? X 3.9. RISK OF UPSET/HUAIAN HEALTH. Would the proposal im»lve: a) A risk of accidental explosion or release of hazardous substances (including, but not limited to: oil, pesticides, chemicals or radiation)? X b) Possible interference with an emergency response plan or emergency evacuation plan? X c) The creation of any health hazard or potential health hazards? X d) Exposure of people to existing sources of potential health hazards? X e) Increased fire hazard in areas with flammable hntsh. grass, or trees? X 3.10. NOISE. Would the proposal result in: a) Increases in existing noise levels? X b) Exposure of people to severe noise levels? X 3.11. PUBLIC SERVICES. Would the proposal hair an effect upon, or result in a need for new or altered government senices in any of the following areas: a) Fire protection'? X u?� 3 Polrnually P0ltnu3lly S.Mficam Loa Than S,F.ficvu UNm S®cficam Impact wupawd Impact Police protection'? Schools? Maintenance of public facilities, including roads? Other govemmental services? rILITIES. ould the proposal result in a need for new sysrerns, or bstantial alternations to the following utilities: Power or natural gas'? Communications systems? Local or regional water treatment or distribution facilities'? Sewer or septic tanks? Storm water drainage? Solid waste disposal? ESTHETICS. Would the proposal: Affect a scenic vista or scenic highway'? Have a demonstrable negative aesthetic effect? Create light or glare? ULTURAL RESOURCES. Would the proposal: Disturb paleontological resources? t Disturb archaeological resources? t Affect historical resources'? Have the potential to cause a physical change which would affect unique ethnic cultural values? E1 No Impact X X X X X X X X X I Restrict existing religious of sacred uses within the X potential impact area? 029 vi • potam aUy potema"y Sgmdcam I. nvv, 5,pefKYe Enka 5,pu&K , No Imps MmrauC Impact Impact 3.15. RECREATION. Would the proposal: a) Increase the demand for neighborhood or regional parks of other recreational facilities'? X b) Affect existing recreational opportunities? X q, MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the Potential to degrade the quality of the environmental, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the ranee of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? X b) Does the project have the potential to achieve short- term. to the disadvantage of long-term, environmental goals? X c) Does the project have impacts that are individually limited, but cumulatively considerable? ('Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects). X d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? X EARLIER ANALYSES. Earlier analyses may he used where, pursuant to the tiering, program EIR. or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. h) Impucts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed by the earlier document. c) Mitif ition measure;. For effects that are "potentially significant" or "potentially significant unless mitigated." describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 030 V11 MTIAL STUDY - ADDENDUM FOR ENVIRONMENTAL ASSESSMENT 96-333 Tradition Project: Tentative Tract Map 28470 Conditional Use Permit 96-031 Change of Zone 96-081 Site Development Permit 96-599 Certificate of Appropriateness 96-001 Applicant: Tradition Club Associates. LLC 78-150 Calle Tampico La Quinta, CA 92253 Prepared bv:. City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta. CA 92253 Leslie Mouriquand. Associate Planner January 24, 1997 �� 31. TABLE OF CONTENTS Section Page L INTRODUCTION 3 1.1 Project Overview 3 1.2 Purpose of Initial Study 3 1.3 Background of Environmental Review 4 1.4 Summary of Preliminary Environmental Review 4 2 PROJECT DESCRIPTION 4 2.1 Project Location and Environmental Setting 4 2.2 Physical Characteristics 5 2.3 Operational Characteristics 5 2.4 Objectives 5 5 2.5 Discretionary Actions 2.6 Related Projects 6 3 ENVIRONMENTAL ASSESSMENT 6 3.1 Land Use and Planning 6 3.2 Population and Housing 9 3.3 Earth Resources 11 3.4 Water 18 3.5 Air Quality 23 3.6 Transportation/Circulation 27 3.7 Biological Resources 30 3.8 Energy and Mineral Resources 33 3.9 Risk of Upset/Human Health 34 3.10 Noise 35 3.11 Public Services '7 3.12 Utilities 39 3.13 Aesthetics 41 3.14 Cultural Resources 43 3.15 Recreation 46 4 MANDATORY FINDINGS OF SIGNIFICANCE 46 5 EARLIER ANALYSES 47 032 0 • SECTION 1: INTRODUCTION 1.1 PROJECT OVERVIEW The purpose of this Initial Study is to identify the potential environmental impacts of the proposed Tentative Tract Map 23470 to subdivide 746.6 acres into 241 single family lots, a golf course lot, private street lots, and 2 other lots. In addition, there is a request for a change of zone from the existing RL (Low Density Residential) to GC (Golf Course) for a portion of the proposed golf course, and a request for approval of a Conditional Use Permit to allow the creation of six residential lots and golf tee boxes in the Hillside Conservation Zoning District. Finally, there is a request for approval of the architectural designs for a clubhouse, maintenance building, cart barn, and half -way house to service the golf course. The existing historic hacienda will be rehabilitated for use as administrative and sales offices for the project. The project site is located on Avenue 52, at the southern terminus of Washington Street, in La Quinta. California. The property is the historic estate known as the Marshall Ranch. The historic property is known as the Hacienda del Gato, which is listed on the State Historic Resources Inventory. Formerly the property had been ranched with dates and citrus. Several out -buildings and a workers house are also located on the property. The Applicant proposes to develop the estate into a private country club with golf course and custom home sites, and an administrative/sales center. The City of La Quinta is the Lead Agency for the project review, as defined by Section 21067 of the California Environmental Quality Act (CEQA). The Lead Agency is the public agency which has the principal responsibility for carrying out or approving a project which may. have a significant effect upon the environment. The City of La Quinta, as the Lead Agency, has the authority to oversee the environmental review and to approve the land use designations. 1.2 PURPOSE OF INITIAL STUDY As part of the environmental review for the proposed Tentative Tract Map, Change of Zone, Conditional Use Permit and Site Development Permit, the City of La Quinta Community Development Department staff has prepared this Initial Study. This document provides a basis for determining the nature and scope of the subsequent environmental review for the proposed subdivision and future development of the land. The purposes of the Initial Study, as stated in Section 15063 of the State CEQA Guidelines, include the following: To provide the Agency with information to use as the basis for deciding whether to prepare an Environmental Impact Report (EIR) or a Negative Declaration of Environmental Impact for the tentative tract map, zone change, and development applications. U33 To enable the applicant, or the City of La Quinta, to modify the project. mitigating adverse acts before an EIR is prepared, thereby enabling the project to qualify for a Mitigated Negative Declaration of Environmental Impact; To assist the preparation of an En should one be required, by focusing the analysis on those issues that will be adversely impacted by the proposed project, To facilitate environmental review early in the design of the project; To provide documentation for the findings in a Negative Declaration that the project will not have a significant effect on the environment;. To eliminate unnecessary EIR's; and, To determine whether a previously prepared EIR could be used with the project. 1.3 BACKGROUND OF ENVIRONMENTAL REVIEW The proposed project applications were deemed subject to the environmental review requirements of CEQA in light of the intended development and potential impacts upon the property and surrounding area. This Initial Study Checklist and Addendum was prepared for review by the City of La Quinta Historic Preservation Commission, Planning Commission and certification by the City Council. 1.4 SUMMARY OF PRELIMINARY ENVIRONMENTAL ASSESSMENT This Initial Study indicates that there is a potential for adverse environmental impacts for some of the issue areas contained in the Environmental Checklist (Earth Resources, Water. Noise, Public Services.. Utilities, Aesthetics, Cultural Resources). Mitigation measures have been recommended for the proposed subdivision and related development applications which will reduce potential impacts to insignificant levels. As a result, A Mitigated Negative Declaration of Environmental Impact will be recommended for this project. An EIR will not be necessary. SECTION 2: PROJECT DESCRIPTION 2.1 PROJECT LOCATION AND ENVQ20NMENTAL SETTING The City of La Quinta is a 31.18 square mile municipality located in the southwestern portion of the Coachella Valley, in Riverside County. California. The City is. bounded on the west by the City of Indian Wells, on the east by the City of Indio and Riverside Countv, on the north by Riverside County, and federal lands to the south. The City of La Quinta was incorporated in 1982. A4 0 • 2.2 PHYSICAL CHARACTERISTICS The proposed project site is a portion of a 746.6 acre parcel of land. The land involved in this project has been farmed in the historic and recent past. and developed in the 1930's with a large home, workers house, and several out -buildings to service the former ranch operation. The property is located adjacent to and within the Coral Reef Mountains, located at the mouth of the La Quinta Cove area. The proposed development will be largely contained on the flatter alluvial fan area. Six residential lots are proposed at the mouth of an alluvial fan that will require approval of a Conditional Use Permit due to the slope considerations and development restrictions contained in the City's Hillside Development Ordinance. A large area of the property was subjected to mass grading in 1998, by the Coachella Valley Water District, in conjunction with the East La Quinta Flood Control Master Planned facilities and a previous development project that was not constructed. Thus, a large portion of the project area has been highly disturbed. The agricultural activities on the ranch ceased several years ago in anticipation of proposed development. There are only a few date and citrus trees left, except for those around the cluster of houses and out- buildings. Several eucalyptus trees line the south side of Old Avenue 52 which is located within the project site, and the original driveway leading into the hacienda. 2.3 OPERATIONAL CHARACTERISTICS The proposed tract will create 241 single family custom residential lots for house construction, and for an 18-hole golf course, clubhouse, maintenance building, and cart barn. A circulation system of private streets is proposed to provide.access throughout the tract. The development will be a private gated community. Five retention basin are proposed for the project, which will supplement the existing stormwater retention system. The historic mansion will be rehabilitated and used as an administrative/sales center for the country club. 2.4 OBJECTIVES The objective of the proposed subdivision is to create 241 new single family custom residential lots within a planned private development for profit. These lots will be offered for sale by the applicant. The Applicant proposes to develop an upscale private country club development with an 18-hole golf course. 2.5 DISCRETIONARY ACTIONS. A discretionary action is an action taken by a government agency that calls for the exercise of judgment in deciding whether to approve a project. For this project, the government agency is the City of La Quinta. The.proposed tentative tract map and future development will require discretionary approval by the Historic Preservation Commission and Planning r135 Commission, and approval by the City Council. The following discretionary approvals will be required for this project: Certification of the Environmental Assessment 96-333, Certificate of Appropriateness 96-001, Approval of Tentative Tract Map 28470; Approval of the Final Tract Map 28470; Approval of Conditional Use Permit 96-031, Approval of Change of Zone 96-081; Approval of Site Development Permit 96-599 2.6 RELATED PROJECTS The project consists of a proposed tentative tract map, grading plan, various approvals under a Certificate of Appropriateness for the historic structures, a proposed Change of Zone. Conditional Use Permit, and a Site Development Permit. Four previous projects (San Pebbles Country Club, Heritage Club, Crystal Canyon Country Club, and The Tradition at La Quinta) proposed for the project site have been reviewed by the City in the past dozen years. All of the previous proposed projects were resort oriented developments which included a range of 330 to 890 homesites and a golf course. Most of these prior approvals and plans have expired. Environmental studies were prepared for these previous projects. The Coachella Valley Water District graded the project site for construction of retention basin facilities in 1998. In 1985 and 1987, the City approved the vacation of portions of Avenue 52 (now referred to as Old Avenue 52) in order to facilitate future development of the immediate area. A new alignment for Avenue 52 was designed, approved, and constructed by the City that is located adjacent to the northern property line of the project site. SECTION 3: ENVTRONMENTAL ASSESSMENT This section analyzes the potential environmental impacts. associated with the land use, subdivision design, architectural design, and historic architectural approval of. the proposed development. The CEQA Checklist issue areas are evaluated in this addendum. For each checklist item, the environmental setting is discussed, including a description of the existing conditions within the City and the areas affected by the proposed project. Thresholds of significance are defined either by standards adopted by responsible or trustee agencies, or by referring to criteria in CEQA (Appendix G). 3.1 LAND USE AND PLANNING Regional Environmental.Setting The City of La Quinta is located in the Coachella Valley, in the eastern portion of Riverside County. The vallev is abundant with both desert plant and animal life. The o36 topographical relief ranges from -237 feet below mean sea level (msl) to about 2,000 feet above msl. The valley is a part of the Colorado Desert region. Surrounding the valley are the San Jacinto Mountains, the Santa Rosa Mountains, the Orocopia Mountains, and the San Bernardino Mountains. The San Andreas fault transects the northeastern edge of the valley. Local Environmental ,Setting The proposed project is located at the southern terminus of Washington Street, at Avenue 52, east of Avenida Bermudas. The land is partially vacant cove property that has been farmed in the past, and partially developed with a clustering of two houses and two out- buildings. The southern end of the property is dry and sparsely vegetated with some natural desert vegetation. Relic trees from the past agricultural use are located near the existing structures at the north -central portion of the property. Previous grading activity has disturbed a large portion of the property. A. Would the project conflict with the general plan designation or zoning? Potential Impact Unless Mitigated. In 1992. a portion of the property was rezoned from R-1-10.000 and R-2-20,000 to R-2, and from Hillside Conservation (HQ to R-2 through realignment of the R-2 to the toe of the slope. Those areas above the toe of the slope remain HC zone. The toe of slope is determined according to the criteria in the Zoning Ordinance. In 1996, through a city-wide Zoning Ordinance Update, .the R-2 designation was reclassified as RL (Low Density Residential District), and the HC to Open Space (OS). That area included in the flood and drainage facilities on -site is designated as FP (Flood Plain District) on the City's Zoning Map, and W (Watercourse) on the General Plan. The La Quinta General Plan requires that golf courses be designated with the special golf course (GC) zoning district. The applicant has submitted a request for a Change of Zone from RL to GC Golf Course District for that portion of the proposed golf course not in the FP designated area. This application will be processed concurrently with the tentative map application. The change of zone will serve as mitigation for land use designation compliance. Adjacent land uses and their designations consist of new Avenue 52 along the northern boundary, with scattered residential north of that, cove residential to the west, vacant natural areas and flood control facilities to the south, and ranch properties and steep hillsides to the east. At the northwest corner is a City park and a fire station. The adjacent land use designations and zoning districts consist of RC (Cove Residential) to the west, OS (Open Space) to the south and southeast. RL (Low Density Residential) to the east and north. MC (Major Community Facilities) and PR (Parks and Recreation) to the northwest. These adjacent land uses and designations are compatible with the proposed land use of this project. The proposed development in the hillside alluvial fan areas is demonstrated that those areas meet certain criteria contained in the. Zoning Ordinance oM pertaining to development on slopes. Those residential lots that encroach into slopes 20& or greater will be required to have conservation easements dedicated to the City in )erpetuity to ensure that those areas remain in open space. B. Would the project conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? Potentially Significant Unless Mitigated. The City of La Quinta has jurisdiction over :his project. The primary environmental plans and policies pertinent to this projectare identified in La Quinta's General Plan, the General Plan EIR, the La Quinta Master Environmental Assessment, and the City's CEQA Guidelines. The proposed project includes development of a golf course tee box (417), holes 42 and 18, and six residential lot sites (Lots 230 through 236) located apparently above the toe of slope. These areas are within the Hillside Conservation Zoning District. The exact line of demarcation between the RL and H-C Zoning Districts according to the criteria in the Zoning Ordinance through the preparation of a detailed slope analysis. A slope analysis for the six residential lot area that depicts the toe of the slope, and the various slope gradients within the limits of proposed grading. The slope gradient was differentiated into 0% - 10% slope, 10.0% - 12.4% slope, 12.5% - 14.9% slope, 15.0% - 17.4% slope, 17.5% - 19.9% slope, and 20% or more slope (Source: Keith International Inc.). Those areas within the 20% or greater slopes will not be permitted to be developed and will require conservation easements dedicated to the City in order to preserve open space. C. Would the project affect agricultural resources or operations (e.g. impact to soils or farmlands, or impacts from incompatible land uses)? Vo impact. The La Quinta General Plan does not contain an agricultural land use designation although there are agricultural land uses extant in the south and southeastern portions of the City. Historically, there has been farming activity in several sections of the City, however, that has largely been replaced by resort and residential development over the past 15 years. The property involved in this project has been disturbed by farming activities since 1902, and periodic flood events. ,Active farming of the property ceased several years ago in. anticipation of development. There are only relic farming activities adjacent to the east of the project site. The historic ranch located adjacent to the east is not currently under cultivation. Thus, no impact on any agricultural resources or operations in the immediate area is likely to result from the proposed subdivision (La Quinta General Plan-. Site Survey). )38 D. Would the project disrupt or divide the physical arrangement of an established community (including a low-income minority community)? No Impact. The project site will be developed with single family lots for general market sale. A private clubhouse and 271 acre 18-hole golf course will be developed, along with a clubhouse. maintenance building, can barn, and a half -way house. The half -way house is a structure mid -way in the golf course that will have a snack bar and restrooms. Residential land uses are located in all directions of the project site, except for the mountains adjacent to the east and southeast. and the south where there are flood control dams, retention basins. etc.. The future development of these lots will not disrupt or divide the community. The proposed development will not affect the physical arrangement of the existing neighborhoods (Sources: Site Survey; Proposed Site Plan). The project is proposed to be developed in four phases, with Phase I consisting of the golf course. 3.2 POPULATION AND HOUSING Regional Environmental Setting Between 1980 and 1990, the population of La Quinta expanded 125%, as reported by the U.S. Census, making the City the second fastest growing city in the Coachella Valley. During that time period, the number of residents in La Quinta blossomed from 4,992 to 11,215. From 1990 to January of 1996, the population grew from 13,070 to 18,050. These figures are based upon information provided by the U.S. Census Bureau, the State Department of Finance, and the Coachella Valley Association of Governments (CVAG). La Quinta's population ranks sixth largest of the nine cities in the Coachella Valley. Annual average growth rate has been approximately 10% in recent years. The projected population of La Quinta .by the year 2000 is anticipated to be 23,000 (Source: Community Development Department). The average age of a City resident is 32 years. Persons over the age of 45 make up 27% of the City's population (Source: I990 Census). In addition to permanent residents, La Quinta has approximately 9,300 seasonal residents who spend three to six months in the City. It is estimated that 30% of all housing units in the Citv are used by seasonal residents (Source: Community Development Department). The total housing stock as of 1996, is listed at 9,352 units. Single family units make up 68 percent of the available.housing stock. The housing unit breakdown is as follows: 8,624 detached single family, 481 multi -family units, and 247 mobile homes. The average number of persons per household is 3.15 (Source: Department of Finance 1996). Median home prices in La Quinta are approximately $112.000 which is lower than the average for Riverside County ($120,950), but less than other Southern California counties (Source: La Quinta Economic Overview 1996 Edition). f,39 • 0 Ethnicitv information from the 1990 Census revealed that the composition of La Quinta's population is 70% Caucasian. 26% Hispanic. 2% Afro-American. 1.5% Asian, and 1.0% Native American. The 1990 Census indicates that 81% of the La Quinta residents are high school graduates and 2 1 % are college graduates (Source: Census/Estimates). Local Environmental. Setting The project site consists of a 746.6 acre parcel of largely vacant cove and hillside land. There are two existing housing units on the property. One unit is a caretakers unit scheduled for demolition, and the other is a large hacienda that will be incorporated into the project as a sales and administrative office. A. Would the project cumulatively exceed official regional or local population projections? Less Than Significant Impact. The development planned for this project will ultimately result in the construction of 241 new custom built detached single family units. While the City's average population is 2.85 per dwelling unit, the proposed project is projected to have a lower per unit population given the fact that it will be a private country club with high -end custom home lots. Typically, people buying into this type of project are among the high income individuals, usually older, with grown children no longer living with them. Often they will be seasonal residents, as opposed to permanent residents. Using the factor of 1.94 people per unit, the potential build -out population for the project could be 467.54 new residents in the City. Temporary construction -related jobs will be created as the new units, clubhouse and other buildings are built. New permanent or temporary jobs will be created as a result of the project. There may be new jobs created for ad mini stration.and maintenance of the country club and golf course, managers and servers for the half -way house and clubhouse, and security personnel for the country club. The number of new jobs generated by the project is estimated by the applicant to be 80 to 90. No jobs will be lost as a result of the project as no one is currently living on the property. New jobs will benefit the community, and result in a positive impact. B. Would the project induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? Less Than Significant Impact. The proposed subdivision and related development will make an impact in the surrounding area as major infrastructure could be altered or required to be extended to the project site (Source: Site Survey). This impact is not anticipated to be significant, as there is existing development to the west, north, and east of the project site with infrastructure already in place. Some of this development first appeared in the mid-1930's (Source: Draft Historic Context Statement for City of La Quinta). The immediate area around the project site has been developed to the point that 1140 there are few vacant parcels remaining. An existing telephone company fiber optic cable line will need to be relocated from its present location along Old Ave. 52 to a location approved by the telephone company. The applicant is responsible for coordinating and paying for the relocation. C. Would the project displace existing housing, especially affordable housing? Less Than Significant Impact. Two existing residential units are located on the project site the hacienda and a caretakers house. The future development plan is to create 241 custom single family homesites utilizing private funds. The proposed project will result in the removal of one existing housing unit that has been used historically as housing for the ranch caretaker. The house is not currently occupied. The applicant has requested permission to demolish the structure. Demolition will be subject to approval by the City Council (Source: Site Survey; Application Materials; Historic Preservation Ordinance). 3.3 EARTH RESOURCES Regional Environmental .Vetring The City of La Quinta has a relatively flat, but gently sloping topography, except for the hillside area on the southern and western portions of the City. Elevations in the southeastern portion of the City reach 1,400 feet above msl. Slopes on the valley floor area of the City are gentle, except in the rolling sand dune areas. The alluvial soils that make up most of the City are underlain by igneous -metamorphic rock, as seen in outcrops in the Santa Rosa Mountains and the Coral Reef Mountains. Soils on the valley floor are made up of very fine grain unconsolidated silty sands. The Coachella Valley is underlain by hundreds of feet to several thousand feet of Quaternary fluvial, lacustrine, and aeolian soil deposits (Southland Geotechnical 1996:6). Local Environntental.Setting The area where the parcel is located is in a historical part of the City. A review of historical aerial photographs indicates that the site has been farmed. The elevation of the property ranges from approximately 42 to 1,482 feet above mean sea level (Source: VTTM 28470; USGS La Quinta Quad Map). A large portion of the project site will not be developed, as it is located in the steep, rocky Coral Reef Mountains. There is an inferred earthquake fault line located approximately 1/2 mile to the south of the southern boundary of the parcel, and one 3/4 mile to the east. There has been no recorded activity along these fault lines, thus there is a low probability for such activity to occur. The City of La Quinta lies in a seismically active region of Southern California. Faults in the region include the San Andreas and Mission Creek faults located several miles to the north and west. The project lies within Groundshaking Zone III with Zone 12 being the most hazardous (Sources: Riverside County Comprehensive General Plan. La Quinta General Plan: La Quinta MEA). AT A Preliminary Soil Investigation was conducted on the project site, in November 1984, by Buena Engineers, Inc. The report was prepared for Tract 20328, the Sand Pebble Country Club. This report identifies three soil types on the property, light brown slightly silty fine to course sand and gravel, light brown silt and very fine sand, and brown silty fine to medium sand with some gravel. The investigation included ten borings drilled in various portions of the project site. The report states that the bearing soils showed expansion indices of zero when tested. All indications are that the soils on the site will allow for the proposed development. According to the Soil Survey of Riverside County, California, Coachella Valley Area, prepared by the U.S.D.A. Soil Conservation Service in 1979, indicates that there are seven different types of soils present on the project site. These include: CdC - Carsitas gravely sand. RO - Rock outcrop, RU - Rubble land, MaB - Myoma fine sand, GbA - Gilman fine sandy loam. Ip - Indio fine sandy loam, and CcC - Carrizo stony sand. Each of these soil types has distinctive features and characteristics. The CdC soil is found on alluvial fans within slopes of 0 to 9 %. Runoff is slow, erosion hazard is moderate. The best uses of this soil are for watershed, wildlife habitat, recreation, and homesites. The shrink -swell potential is low. Corrosion to uncoated steel is high, but low to concrete. This soil tends to cave at cutbanks. The higher taxonomic classification for this soil is mixed, hyperthermic Typic Torripsamment. The RO soil 'type does not include any real soil, but rather rock outcrop consisting of granite, gneiss, mica, schist, and sandstone. These rocks are typically covered with Desert Varnish. The RU is found on very old alluvial fans. Riverwash is found alongside the main drainageways among the steep slopes. Desert Varnish is commonly found on rocks in the Rubble land. ' The best uses consist of watershed, wildlife habitat, and recreation. Vegetation in Rubble land commonly consists of brush, creosote bush, barrel cactus, bush sunflower, ocotillo, and some clumps of annual grass. MaB soil is found on level to gently sloping alluvial fans where it is merged with finer textured flood plain and basin soils. Runoff is very slow, and erosion hazard is slight. The best uses are for truck crops, citrus, grapes, alfalfa hay, homesites, and recreation. The shrink -swell potential is low. Corrosion of concrete is low. Uncoated steel will corrode easily in this soil. Cutbanks will cave in shallow excavations. The higher taxonomic classification of this soil is mixed, hyperthermic Typic Torripsamment. GbA soil is found in nearly level areas. Runoff is very slow. Erosion hazard is slight. Blowing soil potential is moderate. Best uses are for truck crops, alfalfa hay, citrus, and grapes. The shrink -swell potential is low. Uncoated steel will easily corrode in this soil, however, concrete will not easily corrode. This soil type is subject to flooding. It is classified as coarse -loamy, mixed (calcareous) hyper -thermic Typic Torrifluvent. A2 /p soil is found on nearly level areas. Runoff is slow, erosion hazard is slight. Blowing soil potential is moderate. This soil is best used for farming. The shrink -swell potential is low. Uncoated steel .will easily corrode. but concrete will not. It is classified as coarse -silty, mixed (calcareous) hyperthermic Typic Torrifluvent. CcC soil is found on alluvial fan slopes between 2 and 9 %. Runoff is slow, erosion hazard is slight. The best uses of this soil are for watershed and wildlife habitat. The shrink -swell potential is low. Cutbanks are subject to caving. There tend to be large stones in this soil. This soil tend to flood. The classification of this soil is sandy -skeletal, mixed, hyperthermic Typic Tortiorthent (Source: Soil Conservation Service 1979). In 1986, a grading plan review of Tract 20328 was performed by Leighton and Associates. The report reviewed the geotechnical aspects of proposed grading at that time. In addition. a review of the Buena Engineers soil study was also conducted, as well as additional exploratory work to further evaluate the project soils. Conclusions of the study included that the types of classifications of soils exposed at the surface had not been fully mapped in order to better correlate grading recommendations; that the depth to ground water had not been determined; that the potential seismic hazards and effects had not been discussed in the earlier report; that lots proposed along the foot of the boulder strewn mountains could be subject to rock fall in the event of severe ground shaking by an earthquake; that depending on the degree of weathering, excavation of rock could become difficult, possibly requiring blasting in some areas; that premoistening should be anticipated to require a week or more prior to grading; and that certain overexcavation requirements for two- and three-story structures were not discussed in the earlier soils report (Source: Leighton and Associates 1986: 4-5). A letter update of the geotechnical investigation was conducted for the project site by Earth Svstems Consultants, dated October 10, 1996. The letter addresses the areas previously graded by CVWD and the special attention needed to verify adequate compaction for density and moisture conditions. Proposed building pads located at the toe of the slope are discussed, including the recommended mitigation against rockfall hazard. This mitigation consists of constructing a Swale near the toe of the slope and a fence on. the house side of the swale. Site drainage is addressed in the letter with six recommendations offered: 1. Control of surface drainage is important to the successful development of the property. Surface drainage control should be provided throughout the completed project to protect the future stability of foundations and other site improvements. A positive gradient should be provided away from structures and should be directed towards an approved drainage discharge area in a nonerosive manner. '_. Down spouts from the roof of the houses should discharge collected rainwater onto splash blocks, adjacent paved areas, or be tied into a water -tight drainage 043 pipe. which would carry the collected water away from the houses to approved point(s) of discharge. 3. Rear and side yard surface drainage should not be allowed to be blocked from flowing to approved points of discharge by future sidewalks, patios, or landscaping. 4. Landscaping should be such that excess irrigation water is not allowed to pond on or near the structure or areas to be paved. Additionally, care should be taken so as not to over water landscaped area. Irrigation should be only sufficient to sustain plant life. 5. Failure to control excess moisture could result in settlement- and soil erosion, which could compound the problem by rupturing water lines or other services and/or utilities, thus introducing additional moisture into the underlying soil. 6. No grading or excavating should be undertaken within the subject site without review by the geotechnical engineer (Source: Earth Systems Consultants 1996). The report concluded with the request that the project plans. be submitted to Earth Systems office for review of the geotechnical aspects to verify the recommendations contained in the Buena Engineers (1984) soils study and to provide supplemental recommendations as necessary. Another Geotechnical Update was prepared by Sladden Engineering, dated December 12, 1996. The report reviewed the rough grading plans for the proposed golf course. This review stated that the previous geotechnical reports .contained useful information concerning site soil conditions and that the recommendations remain valid for the design and construction of the project. Clarification of previous recommendations was offered. A. Would the project result in or expose people to potential impacts involving seismicity: fault rupture? Less Than Significant Impact. There is an inferred fault line located as close as 1/2 mile south of the project site. This fault is considered potentially active, although no activity has been recorded for the last 10,000 years. A major earthquake along the fault would be capable of generating seismic hazards and strong groundshaking effects in the area. None of the inferred faults in La Quinta have been placed in an Alquist-Priolo Special Studies Zone. All homes developed on the proposed lots would be required to be constructed to current Uniform Building Code (UBC) seismic standards in order to mitigate risk of collapse to the extent feasible (Sources: Riverside County Comprehensive General Plan. City of La Quinta General Plan. La Quinta [v-A; UBC). While accurate earthquake predictions are not possible, significant geologic information and statistical analvsis have been complied, analyzed, and published intensely by various agencies over the past 25 years. It has been reported that a 22% conditional probability occurrence for the 30-year period from 1994 to 2024 that a magnitude 7.5 event or u44 greater would occur along the Coachella Valley segment of the San Andreas Fault. The primary risk to the project is the San Andreas Fault. The Coachella Valley Segment of the fault comprises the southern 115 km of.the fault zone. This segment has the longest elapsed time of any portion of the San Andreas Fault. last experiencing an event about 1690 AD based on USGS dating of trench surveys near Indio. The San Andreas Fault zone is considered to have characteristic earthquakes that ruptures each fault segment. The San Andreas Fault may rupture in multiple segments producing a higher magnitude earthquake (Source: Southland Geotechnical 1996). Fault rupture is not anticipated to occur at the project site because of the well -delineated fault lines through this region as shown on United States Geological Survey and California Division of Mines and Geology maps are not near the project site location. However, because the site is located in an area of high tectonic activity, the potential for surface rupture on undiscovered or new faults that may underlie the site can not be discounted (Source: Southland Geotechnical 1996:8). B. Would the project results in or expose people to potential impacts involving seismic ground shaking? Less Than Significant Impact. The future residential development will be subject to groundshaking hazards from regional and local events. The proposed project will bring people to the site who could be. subject to these hazards. The .Riverside County Comprehensive General Plan indicates that the lots are within.Groundshaking Zone III. A Zone III is an area with moderate shaking qualities but less severe than a Zone 12 which is the highest level. Any homes constructed will be required to meet current seismic standards of construction to reduce, or mitigate to the extent feasible, the risk of structural collapse. The recommendations of the geotechnical report prepared for this project shall become conditions of approval. The land is generally suitable for the proposed project (Sources: La Quinta MEA). The primary seismic hazard at the project site is strong groundshaking from earthquakes along the San Andreas and San Jacinto (Source: La Quinta MEA; Riverside County Comprehensive General Plan). C. Would the project result in or expose people to potential impacts involving seismicity: ground failure or liquefaction? Less than Significant Impact. The proposed project is not in an area that is anticipated to be subject to ground failure hazards from earthquake or other events due to the distance from regional fault lines. The La Quinta General Plan indicates that the project site is not within a recognized liquefaction hazard area. The majority of the City has a very low liquefaction susceptibility due to the fact that ground water levels are generally at least 100 feet below the ground surface (Source: La Quinta MEA. Riverside County Comprehensive General Plan). 045 Liquefaction is not considered a potential hazard since the groundwater is believed to be deeper than 50 feet (the maximum depth that liquefaction is known to occur) (Source: Southland Geotechnical 1996:8). D. Would the project result in or expose people to potential impacts involving seismicity: seiche, tsunami or volcanic hazard? No Impact. The City is located in an inland valley, separated from the Pacific Ocean by mountain ranges. and would not be subjected to a tsunami. Lake Cahuilla, a man-made reservoir located in the southeast portion of the City, might experience some moderate wave activity as a result of an earthquake and groundshaking. However, the lake is not anticipated to affect this project in the event of a levee failure or seiche because the lake is on the other side of the Coral Reef Mountains (Source: La Quinta MEA; La Quinta USGS 7.5' Quad Map). E. Would the project result in or expose people to potential impacts involving landslides or mudflows? Potential Impact Unless Mitigated. The terrain within and surrounding the project site is that gently sloping alluvial plain abutting steep rocky hillsides. The parcel is adjacent to the Coral Reef Mountains, thus, there is a potential danger from landslides and rockfall at those areas adjacent -to the toe of the slope. No mudflows are anticipated for this project, as the adjacent hills and mountains are formed of rocky granitic material. The general area of the project site is protected from flood waters by earthen training dikes and retention basins that are located at the southern boundary of the project, and existing retention basins and drainage channels within the project site. Additional on -site retention basins are proposdd for the project site that will be incorporated into the 18-hole -gold course features (Source: La Quinta MEA; La Quinta USGS 7.5' Quad Map; TT 28470). The Earth System Consultants (1996) geotechnical report update prepared for the project states that there is a potential for rockfall hazard at the toe of the existing rock slopes. The Sladden Geotechnical Update report also stated that the potential for rockfall affecting the building pads along the toe of steep natural rock slopes should be acknowledged. The potential rockfall hazard appears to be limited to several building pads along the south and east edge of the site. The drainage swales indicated along the toe of the native rock slopes as indicated on the rough grading plans appears to approximately address rockfall hazards at this time. The rockfall hazard potential should be evaluated after rough grading and lot specific mitigation measures should be incorporated into individual fine grading plans and building layout determination. F. Would the project result in or expose people to potential impacts involving erosion, changes in topography or unstable soil conditions from excavation, grading, or fill? A6 Less Than significant Impact. The soils on the project site and geotechnical studies done in the vicinity of the project site show that the area is underlain by alluvial deposits of Pleistocene age. The soils on the site consists of Carrizo Carsitas sand in the alluvial fan, Mvoma Fine Sand and Gilman Loam abutting Avenue 52, and Granite and Metamorphic Rock in the Coral Reef Mountains. Carsitas soils are generally used for citrus and grape growing, agricultural uses, wildlife habitat, recreational uses, and watershed areas. Carsitas and Gilman soils are permeable. Myoma soils are generally used for crops and homesites, and are excessively drained and include rapidly permeable soil. The MaD soil type is found on 5 to 15% slopes in alluvial fans. Runoff is slow and the erosion hazard is slight. The hazard of blow sand is high. This soil type is acceptable for homesites, recreation, and agriculture. The taxonomic class for this soil is mixed hyperthermic Typic Torrispaments. The MaD type is calcareous (Source: U.S.D.A. Soil Conservation Soil Survey of Riverside County, California - Coachella Valley Area; EA 92-240). Approximately 1,888,730 cubic yards of mass grading involving balanced cut and fill is projected for the project (Sources: TTM 28470 Grading Plan). Compliance with the recommendations of the grading plans and geotechnical studies for the project will ensure structural integrity of development on the site. Such compliance will be a condition of approval for the project. Monitoring of compliance will be provided by the City's Public Works Department staff. On December 17, 1996, the La Quinta City Council approved the issuance of an at -risk grading permit for the proposed golf course with the condition that the applicant post a bond equal to one-half the total cost of the grading in case the project is not approved or is modified at the public hearing so that restoration of the property can be performed. G. Would the project result in or expose people to potential impacts involving subsidence of the land? Less Than Significant Impact. The project site is not located in an area designated for subsidence hazards. Dynamic settlement results in geologically seismic areas where poorly consolidated soils mix with perched groundwater causing dramatic decreases in the elevation of the ground (Source: La Quinta MEA). g, Would the project result in or expose people to potential impacts involving expansive soils? Less Than Significant Impact. The underlying soils on the parcels have a low potential for expansion, thus future construction is not expected to be subject to problems from soil expansion. The City requires compliance with the Uniform Building Code and the recommendations of a soils investigation report prior to issuance of building and grading permits (Sources: U.S.D.A. Soil Conservation Service Soil Survey of Riverside County, California - Coachella Valley Area): 047 0 [. Would the project result in or expose people to potential impacts involving unique geologic or physical features? Potentially Significant Unless Mitigated. The Coral Reef Mountains represent a unique geologic feature in the La Quinta area. This unique feature is located within the project site boundaries and could be affected by the proposed project. The proposed golf tee area that is elevated into the mountain and'the six proposed homesites that at the southern high cove area of the project may require grading measures that will cut into the mountain. A geotechnical report prepared for a previous project on this project site stated that .."Depending on the degree of weathering, excavation of rock could become difficult, possibly requiring blasting in some areas (Sources: Leighton and Associates 1986:5; La Quinta MEA; USGS La Quinta 7.5' Quad Map; Site Survey; TT 28470). The applicant has stated that no blasting will be utilized. No blasting would be permitted by the City for this project due to the impacts to the wildlife and associated habitat within the Coral Reef Mountains, as well as potential geologic hazards. 3.4 WATER Regional Environmental Setting Groundwater resources in the La Quinta area consist of a system of large aquifers (porous layers of rock material containing water) and groundwater basins separated by bedrock or layers of soil that trap or retain groundwater. La Quinta is located above the Coachella Valley Groundwater Basin which is the major water supply for the potable water needs of the City as well as a significant supply for the City's nonpotable irrigation needs. Water is pumped from the underground aquifer via domestic water wells in the City operated and administered by the Coachella Valley Water District (CVWD). La Quinta is located primarily in the lower The Subarea of the groundwater basin. The Thermal Subarea is separated into the upper and lower valley sub -basins near Point Happy, located southwest of the intersection of Washington Street and State Highway i 11. CVWD estimates that approximately 19.4 million acre feet of water is stored within the Thermal Subarea which is available for use. Water pumped from the aquifer is treated and distributed to users through the existing (potable) water distribution system. Water is also pumped for irrigation purposes to water golf courses and the remaining agricultural uses in the City. Water supplies are augmented with surface water from the Colorado River transported via the Coachella Canal. The quality of water in the La Quinta area is highly suitable for domestic purposes. However, chemicals associated with agricultural production in nearby areas and the use of septic tanks in the Cove area affect groundwater quality. Groundwater is of marginal to poor quality at depths of less than 200 feet. Below 200 feet. water quality is generally good and water depths of 400 to 600 feet are considered excellent. u48 Percolation from the tributaries of the Whitewater River flowing- into La Quinta from the Santa Rosa Mountains provide a natural source of groundwater replenishment. Artificial recharging of groundwater will be a necessary in the near future. Surface water in La Quinta is comprised of Colorado River water supplied via the Coachella Canal and stored in the Lake Cahuilla reservoir; lakes in private developments which are comprised of canal water and/or untreated groundwater; and the Whitewater River and its tributaries. The watersheds in La Quinta are subject to intense storms of short duration which result in substantial runoff. The steep gradient of the Santa Rosa Mountains accelerates the runoff flowing in the intermittent streams that drain the mountain watersheds. La Quinta is protected from this runoff by the existing flood control facilities located throughout the City. One of the primary sources of surface water pollution is erosion and sedimentation from development construction and operation activities. Without controls, total dissolved solids (TDS) can increase significantly from the development activities. The Clean Water Act requires all communities to conform to standards regulating the quality of water discharged into streams. including stormwater runoff. The National Pollutant Discharge Elimination System (NPDES) has been implemented as a two-part permitting process, for which the City of La Quinta participates. La Quinta is protected from storm water runoff by a stormwater system designed by Bechtel for the Coachella Valley Water District to protect currently developed and potentially developable areas of the City from damage during a major rainflood event. The system project was based on a flood control plan for the general area developed by Bechtel for the District in 1970. Construction was completed in November 1986 (Source: Bechtel Civil, Inc. 1989:1). Local Environmental.Setting The project site does not have any natural standing water. Lake Cahuilla, a man-made reservoir is located approximately two miles to the southeast, on the other side of the Coral Reef Mountain. The Whitewater River channel is located slightly over 3 miles to the north of the project site, but is dry except during seasonal storms. The La Quinta Stormwater Channel is located approximately 1 mile to the north is a part of the community -wide network of flood control facilities. The City currently has only limited areas which are still subject to storm water flow or flooding. Flood prone areas are designated with a specific zoning district (Watercourse. Watershed and Conservation Areas: W-1). The intent of this zoning district is to allow development in flood prone areas based upon the submittal of a drainage and stormwater control plan. The City also implements flood hazard regulations for development within flood prone areas. u49 0 a Existing flood control facilities on the proposed project site are a part of the City-wide Stormwater Project - East La Quinta System. The facilities were designed by a previous developer's engineer, with the design reviewed by Bechtel. Construction of these facilities was completed in mid-1988, by E. L. Yeager Construction Company. The East La Quinta System intercepts and controls runoff originating in the drainage area in the foothills east and southeast of Avenida Bermudas, and from the presently developed area of the City of La Quinta south of Calle Durango. The system consists of the Upper Training Dike. Calle Tecate Detention Basin, East La Quinta Channel, Avenida Bermudas Detention Basin, the proposed Tradition project site facilities, and a 60-inch diameter buried stormwater conduit. The detention basin on the project site has a storage volume of about 520 A.F. below El. 59, while maintaining a minimum one foot freeboard (Source: Bechtel Civil, Inc. 1989). A HydrologyMydraulic Report was prepared for the project site, in October 1996, by Keith International, Inc.. The project proposes areas north of the detention basin to provide for on site retention. Runoff from the residential. clubhouse, and golf course areas will be conveyed to depressions located within the golf course. The retention areas have been integrated into the golf course grading plan as golfing amenities. The basin sizing is based on the total run off from a 24 hour - 100 year event. Five basins are proposed with the following locations and capacities: Basin Hole 9 Basin Capacity 1 16 7.90 acre feet 2 Driving Range 83.50 acre feet 3 4 14.50 4 2 & 3 31.30 5 1 41.80 (lake) The hydrology study modeled the 100-year and 10 year storm events to determine which storm will generate the greatest storm volume. The results will be utilized to determine the size of the retention basins. It was determined that historic flows are retained onsite, thus the proposed development must retain all of the flows onsite (Source: Keith International. Inc. 1996). A. Would the project result in changes in absorption rates, drainage patterns, or the rate and amount of surface runoM. Less Than Significant Impact. An approved drainage plan will be required prior to issuance of a grading permit, based upon the recommendations and results of the Drainage study prepared by Keith International, Inc., October 1996. There will be changes in absorption rates, but not drainage patterns or surface runoff as a result of the proposed project. The absorption rate will be altered by the paving of streets, building of homes, and landscaping of yards, landscape lots, and the golf course. The. traditional historical II )0 drainage pattern will be maintained as is required by the CO. Retention basins and other facilities will catch and hold the surface runoff storm water on -site. The proposed Tradition project (241 lots) is significantly less dense than the former "Heritage" project (330 homes), and the even earlier project "Crystal Canyon' with 990 units. reducing the runoff rate and flood volumes to these existing structures. Since the on site development has a reduced density (compared with the original design assumptions used for the Heritage Country Club) with fewer homes and increased landscaping, peak runoff flows and flood volumes will also be reduced (Keith International, Inc. 1996). B. Would the project result in exposure of people or property to water -related - hazards such as flooding? Less Than Significant Impact. The project site is partially within the AO designated flood hazard area in the northeastern portion of the project site. The AO designation is the I00 vear flood plain FIRM zone in which the hazard factors have been determined. There are existing on -site flood control or drainage facilities on the property, that were constructed by the Coachella Valley Water District as part of the East La Quinta Storm Drain system. These improvements were coordinated with an earlier planned golf course development, formally known as the "Heritage Country Club". The proposed project intends to fully utilize these existing improvements and integrate them into the overall development and drainage system: The existing structures and basins will remain in place. The new design will maintain all structure capacities and volumes. The proposed Tradition project is significantly less dense than the earlier "Heritage Country Club", reducing the runoff rate and flood volumes to these existing structures. The proposed development has submitted a drainage plan which will include 5 additional retention basins and drainage improvements onsite (Source: Keith International, Inc. 1996). C. Would the project result in discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissolved oxygen or turbidity)? Less Than Significant Impact. Runoff from the project site will be required'to be directed into the five proposed retention basins and be controlled by both existing and proposed drainage facilities. There are no existing bodies of surface water on or adjacent to the project site. Five lakes are proposed for the golf course which will also function as retention areas (Source: Site Survey; Coachella Valley Water District; TT 28470). D. Would the project result in changes in the amount of surface water in any water body? Less Than Significant Impact. There are no bodies of surface water on the subject parcel. Five man-made lakes within the golf course are proposed. Runoff water is designed to flow into these lakes. Although a substantial amount of runoff volume will come from the Coral Reef Mountains, it is not expected to significantly impact surface water. The size 051 0 0 of the project represents a sizable percentage of the drainage tributary area for the City (Source: Site Survey; Keith International. Inc. 1996). E. Would the project realest in changes in currents, or the course or direction of water movements? Less Than significant Impact. The City of La Quinta does not have any substantial natural bodies of water or rivers. There are many small man-made lakes and ponds on golf courses within the City. A few agricultural reservoirs are still in use, as well. The La Quinta Evacuation Channel is a man-made stormwater channel that is usually dry except for runoff from seasonal storms. The future. development of the project site with the proposed land use designations will not affect, to a significant degree, any existing drainage. corridor (Source: Site Survey; TTM 28470; La Quinta MEA). F. Would the project result in changes in quantity of ground waters, either through direct additions or withdrawl, or through interception of an aquifer by cuts or by excavations? Less Than Significant Impact. Water supply in the City is derived from groundwater and supplementary water brought in from the Colorado River. The proposed development of the project site will consist of single family units and the golf course. Potable water to service this development will most likely come from existing groundwater wells in the near vicinity and a new well to be located by the third green. The proposed golf course will be irrigated from existing wells on the project site. These wells were formerly used for agricultural irrigation and are in working order. The Planning Standard for residential water consumption is 315 Gal/DU/Day. The day water consumption would be 241 units x 315 Gal/DU/Day = 75,915 Gallons for the single family residential use. Other uses proposed for the project include the rehabilitation of the historic mansion for use as administrative offices, the future construction of a clubhouse, maintenance building, half- way house. and cart barn. The Coachella Valley Water District has stated that it will furnish domestic water and sanitation service to the project, but will need additional facilities to provide for expansion of its domestic water system. These new facilities may include wells, reservoirs, and booster pumping stations. Water from the Coachella Canal is also available for irrigation of the golf course and green belt areas that are within Improvement District No. I (Sources: La Quinta MEA; Application Materials; Coachella Valley Water District). G. Would the project result in altered direction or rate of flow of groundwater? Potentially Significant Unless Mitigated. The proposed subdivision might have a significant effect on groundwater wells. It is not anticipated that there will be any significant alteration to the direction of flow of the groundwater supply, however, the rate of flow may be impacted due to high demand for water. No deep cuts are proposed with this project that would reach the depth of the groundwater, other that the drilling of a new water well. The proposed well would reach a depth of potable water which would impact �� n the local groundwater rate of flow and possibly direction (Source: Tentative Tract 28470). The Coachella Valley Water District stated that local groundwater supplies may not be adequate to supply lone -term domestic or irrigation demands. Groundwater pumping will be subject to a replenishment assessment to provide a funding mechanism for importation of additional water supplies (Source: CVWD letter of Nov. 14, 1996). H. Would the project result in impacts to groundwater quality? Less Than Significant Impact. Future development of the project site will .include concrete and asphalt pavement of portions of the site, and golf course pathways. This pavement will reduce the absorption ability of the ground. Storm water runoff will be discharged into on -site basins channels, lakes, and pipes. Following a heavy rain, contaminates could be transported into the basins or into the nearby storm drains that could contribute to groundwater and/or surface water pollution. However, this potential impact is anticipated to be less than significant. Golf course lake best management practices will be required to be implemented in order to minimize surface water pollution. The applicant will be required to line the golf course lakes with an impermeable product with a hard edge grouted in. 15 AIR QUALITY Regional Environmental Setting The Coachella Valley is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD), and in particular, the Southeast Desert Air Basin (SEDAB) division. SEDAB has a distinctly different air pollution problem than the South Coast Air Basin (SCAB). A discussion of the jurisdictional organization of SCAQMD and requirements is found in the La Quinta MEA. The air quality in Southern California region has historically been poor due to the topography, climatological influences, and urbanization. State and federal clean air standards established by the California Air Resources Board and the U. S. Environmental Protection Agency (EPA) are often exceeded. The SCAQMD is a regional agency charged with the regulation of pollutant emissions and the maintenance .of local air quality standards. The SCAQMD samples air at over 32 monitoring station in and around the Basin. According to the 1989 South Coast Air Quality Management Plan, SEDAB experiences poor air quality, but of a lesser extent than the SCAB. Currently, the SEDAB does not meet federal standards for ozone, carbon monoxide, or particulate matter (PM- 10). In the Coachella Valley, the standard for PM-10 is frequently exceeded. PM-10 is a particulate matter 10 microns or less in diameter that becomes suspended in the air due to winds, grading activity, and by vehicles traveling on unpaved roads, among other causes. 053 0 • Local Environmental Setting The Citv of La Quinta is located in the Coachella Valley, which has an and climate, characterized by hot summers, mild winters, infrequent and low annual rainfall, and low humiditv. Variations in rainfall, temperatures, and localized winds occur throughout the valley due to the presence of the surrounding mountains. Air quality conditions are closely tied to the prevailing winds of the region. The City of La Quinta is subject to the SCAQMD AQMD, a plan which describes measures to bring the SCAB into compliance with federal and state air quality standards and to meet California Clean Air Act requirements. The General Plan for the City contains an Air Quality Element outlining mitigation measures as required by the Regional AQMP. The City is located within Source Receptor Area (SRA) 30, which includes two air quality monitoring stations, one located in the City of Palm Springs, and the other in the City of Indio. The Indio station monitors conditions which are most representative of the La Quinta area. The station has been collecting data for ozone and particulates since 1993. The Palm Springs station monitors carbon monoxide in addition to ozone and particulate and has been in operation since 1985. A. Would the project violate any air standard or contribute to an existing or projected air quality violation? Potentially Significant Unless Mitigated. The South Coast Air Quality Management District CEOA Air Quality Handbook indicates that the threshold for significance in single family development is at 170 units. Above 170 units may result in a significant impact to the air quality, unless mitigation is implemented. To assess the potential impacts of this project, a computerized air quality analysis was conducted by Community Development staff. The assessment indicated that the proposed project would produce temporary construction emissions during the construction of the 241 single family home sites. Emissions produced during construction would vary daily depending on the type of activity. Emissions would be generated during grading, framebuilding and other construction activities. Grading and construction would result in a less than significant air quality impact (Source: Screen.xls). The table below quantifies the emissions: Construction Emissions: Project Emissions (lbs/day) ROG NOX CO PM 10. 40.7 64.5 253.2 146.7 SEDAB Thresholds (Ibs/day) ROG NOX CO PM 10 75 100 550 150 (Source: SCREEN.XLS) u54 Implementation of the proposed project would result in long-term direct and indirect air pollutant emissions. Direct emissions would be generated by the use of motor vehicles and natural gas appliances. Indirect emissions would be generated during the use of electricity. No wood burning emissions would be generated by the proposed project except for residential fireplaces. Emissions from motor vehicle operation are anticipated to result in the greatest long-term air quality impact associated with development of the proposed project. The report concludes that the significance thresholds would not be exceeded for ROG, CO. PM-10, and Nox. This impact is considered to be less than significant. The proposed project would not contribute significantly to regional or local air quality impacts. The following construction emission mitigation measures will reduce Nox emissions: 1. Configure construction parking to minimize traffic interference. 2. Provide temporary traffic control during busy construction periods to improve traffic flow. 3. Schedule construction activities that affect traffic flow to off-peak hours. 4. Suspend use of all construction equipment operations during second stage smog alerts. 5. Prevent construction trucks from idling longer than two minutes. 6. All construction equipment shall be maintained to prevent visible soot from reducing light transmission through the exhaust stack exit by more than 20 percent for more than 3 minutes per hour and use low -sulfur fuel as required by SCAQMD regulation. However, even with the implementation of the above measures, the construction -related Nox emissions would continue to exceed SCAQMD thresholds. Therefore, construction emissions of Nox would be considered significant and unavoidable. To mitigate for the over-all air quality impact that may result for the project, the following SCAQMD mitigation measures will be required: Best available mitigtion measures for construction: 1. Low emission on -site mobile equipment (tractor, scraper, dozer, etc.) will result in an approximate 60% emission reduction efficiency. 2. Energy use - use electricity from power plants or clean fuel generators rather than temporary diesel powered generators. This will reduce emissions by 50 to 98%. 3. Fugitive dust from roads - Pave construction roads that have a traffic volume of less than 50 daily vehicle trips to reduce fugitive dust by 90 to 99%. u55 ATTACHMENT #1 5" IN THE an Of u WNTA, LALRONNIA THE TRADITION CLUB _ OLD CALIFORNL4 VILLAGE TENTATIVE TRACT MAP NO. Md ;: xCCOIM x COQN-, ,x SEErR,� I II aY.o I �E , �E aw .""'ON" .'N. 30056 I ` lUl - IP IDKI YeR26lM5 Ta W 103 _ __:: I OFF "I I II] LUi 112 ry 2W7ANSH- W Yma! YB na , Q.K.I. le t N, II, J 1P ./.- YB na/a9-0e ` pc-IYz LOT 107 Y3T]26/N m R=IH r0"" w mea) - — I 276/0-70 mnsYw Iml W 211/0-7e \ 1P - 6/*-76 rt=1bs _ 0 l PE+la1 ��. N ��-INS FFIa1.5 � fF _..FC-INS / 10(1a0 ff-Im a R-1515 K.I505 fEj1 1 ➢ _ y II _ _ RI1N5 -' _ .�. 12 K•15R E IF n K.M6 ^n IN IN­ •rw o.e wn. F _ i i � � �` �11 O 4 wx N I AVE. z 50 Y. us l > ni s ® 3 CALLE TAMPICO i AVE. 52 TI w L a z; J .n ii>»v DIOITA� WNMINF - i ar aE PROJECT 1riN11 ATESTREETV YC1NM RbVAIL YIWF1 a sA� 4 wry _ OCATION 1S vv.w s Ivan dR. ¢maA. ms waYw OFF -I -IF. wr d arc. 1. w n. a a a lii _ a sr on. rcu prozro VICINITY MAP s. C' U1 00 THE TRADITION CLUB TENTATIVE TRACT MAP NO. 30056 n�ux w+a°'�'cl"dw •no 5 r YeNIFF, 1F�mlI 1 . . r � � NNA A .E RYm Swrs drtn X.iu Rlw[I onamir�u a�ixodnx� I lA ai1 .19ucy WS 9n. x 1 WI�arRR 9PM M RMR 5�a. E ..adFACIA MfSr N OO I l 5 RE —OM Yl.. I scrF ' w \I ro w m I Tne Kei[n Comp.nles N a1-M —, JANUARY, }q 1/1 1 (NOI TENTATIVE TRACT T 1 K m z N ATTACHMENT #3 March 6, 2001 City of La Quinta Community Development Department La Quinta Civic Center P p BQK. ) 5(4 78-745 Calle Tampico La Quinta, Ca 92253 RE: CHAPMAN GOLF DEVELOPMENT LLC TENTATIVE TRACT - MAP #30056 LOTS 115-121 OF TRACT 28867 Sirs; My wife and I are owners of 3 lots in the Tradition Community; A) #86 - Masters Circle (Lot 86 Tract 28867) B) #87 - Master Circle ( Lot 87 Tract 28867) C) 52-728 Claret Cove* (Lot 13 Tract 28470-2) *Personal Residence I am writing in opposition to the application by Chapman Golf Development LLC to change and amend this plan of subdivision by further subdividing seven lots into thirteen lots. My reasons are listed below: 1.) Not all property owners in the Tradition Community have been notified. 2.) Residents that were notified received insufficient time to properly evaluate this information. 3.) 1 do not believe the records in your office are current and up to date, according to your records the county lists the Tradition Golf Club as owner of lots that have in fact been sold to private parties. 4.) When I bought my lots the developer represented a maximum of 290 lots with a corresponding number of golf course memberships (one per lot). 5.11 1 further oppose based on the fact that the developer intentionally chose nct to communicate to the residents of the Tradition Community its intent to change and alter the make-up of the community. I feel strongly that this proposed change of lots and golf memberships adversely alters the character, value, and desirability of the community and request that this application is rejected. Thank you. 059 1�tkdlEy �ifflamI 6067 LIDO LANE • LONG BEACH, CALIFORNIA TEL: (562)439-6221 FAX: (562)439.3271 February 22,2001 City of La Quinta Community Development Department La Quinta Civic Center 78-495 Calle Tampico La Quinta, CA 92253 Re: Chapman Golf Development LLC Tentative Tract Map 30056 Lots 115-121 of Tract 28867 Sirs, My wife, June L. Williams and the undersigned are trustees of the Pacific Heritage Trust, owner of Lot 78, Tract 28867 within the Tradition Community. I write in opposition to the application by Chapman Golf Development LLC to amend the plan of sub- division by subdividing seven parcels into thirteen residential lots. 1. We request continuance of the PUBLIC HEARING scheduled for February 27, 2001 on the grounds that not all the property owners within the Tradition Community were notified by the City of La Quinta of this application by Chapman Golf Developments LLC, which we believe to be a violation of California Department of Real Estate law. 2. Notwithstanding our request for a continuance until ALL the property owners are properly notified of this application, we vigorously oppose this application on the grounds that the Developer has from the outset sold lots and club memberships on the basis that there MAILING ADDRESS: P.O. BOX 30277, LONG BEACH. CA 90853-0277 Ilfi(1 would only be 290 residential lots, and consequently only 290 voting 3. We further oppose this application on the grounds that the Developer aamen� amendment to the en not to give notice of this proposed owners plan of subdivision to the property contend within the Tradition Community. that this proposal changes the character of the community by diminishing the value, desirability and attractiveness of the properties, and we request that the City reject this application. yours faithfully, Lindsey F. Williams 061 02123/2001 10:15 8183418123 TOM TREINEN PAGE 02 Tom Treinen 10457 Laramie Ave Chatsworth Ca 91311 Tel: (91a) 341-3123 Fax: (818) 341.8123 Feb 23, 2001 City of La QuInta Community Development Department La Quinta CA 92253 Re: Chapman Goff Development LLC Tentative Tract Map 30056 Lots 115.121 of Tract 28867 GentletrMA I am the owner of Lot 111, Tract 28867, address 53-840 Del Gato Dr. I am writing in opposition to the application of Chapman Golf Development LLC to amend the plan of subdivision by fiuthea subdividing seven current lots into thirteen lots. My reasons are as follows: 1. 1 request a continuance of the public Hearing scheduled for February 27, 2001 on the grounds that I did not receive sufficient notice. I received the notice on Feb 22, only after 1 called the Community Development Dept. (Betty Sawyer) and requested a copy. According to your office the county records list the Tradition Golf Association as the registered of my lot. This in itself disturbs me because I have owned the lot for. almost 2 years. 2 1 further oppose this application because the developer sold me the lot on the premise that there would be only 290 lots and therefore only 290 memberships (1 membership per lot). 3. 1 further oppose this application on the basis that the Developer chose not to present and give notice to the Tradition property owners of this proposed amendment. I believe this amendment changes the character of this community of large single (family homes by adding condom►ntums or whatever Chapman Golf Development s in mind. This will diminsh the value and attractiveness of the entire Tradition my lot. community, and in particular the lots such as nine that directly adjacent For.the above reasons and others that I may present at the hearing, I request that the City reject this application. TNeA„4s F. TR�IX�iV Use P.02 FROM : TOM H LANG PHONE NO. : 760 568 1667 Mar. 27 2001 04:19Ph1 P1 TO: FROM: DATE: RE: MEMORANDUM City of La Qttinta, Community Deve)opmcnt Department, ATT: Director of Planning Tom 14. Lang 3127/01 The Tradition My wife arrd I are building a home on SL 19 at 78-342 Talking Rock Turn. She `will again be a voting resident of La Quinta. The City of La Quince has a notification system in place at this time that does not adequately provide for notification to we property owners when an application for lot splits is made in our development by the Bevcloper- As it was explained to me the City requests a list of owners as certified by a Title Company. The Homeowners Association has an up to date list for dues that is current- The County has no problem sending Tax bills. Fidelity National Title Co. apparently can not identify the current owners and you accept their hsL which is far from accurate. Their certification is dated 10/25/00 and our title was filed for record b/22/99- your system allows the Developer to.request lot splits that affect our values and change the character of the entire project from the one that was promised to us when we purchased our property One of these splits was heard on 1/4/01 for two lots on Claret Cove at Talking Rock Turn and the other. one lot away from ours on Talking Rock Turn. Notice of these hearings was neither sent nor received by uus. Because of the failed system to notify owners that is in place I respectfu113' request that the current application for the split of seven (7) lots into thirteen (13) be tabled until the entire oommuritY can review Cite affect of this drastic change on the character of the Project and our investmertt Thank you for your kind attention - Mr. and Mrs- Tom H3 Lang 78-342 Talking Rock 'Ilan La Quinta- CA 92253 u63 03-27-01 17:07 RECEIVED FROM:760 568 1667 P•01 ATTACHMENT #4 Planning Commission Minutes March 27, 2001 a. Condition ,all not exceed 22 feet with the exception of the 2 high turret. ROLL CALL: AYES: Commi ers Abels, Butler, Kirk, _T_yter,_- and Chair obbins. NO Norre- BA SENT: None. STALN, None: D. Environmental Assessment 96-333 and Tentative Tract Map 30056; a - request of The Keith Companies for Chapman Golf Development L.L.C. for certification of an Addendum to Environmental Assessment 96-333 and the subdivision of 5.39 acres into 13 parcels located at the south terminus of Washington Street within the Tradition Club taking access from Del Gato Drive. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioners discussed with staff the number of units approved and built. 3. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Kris Schultz, representing the applicant, stated he was available to answer any questions. 4. Chairman Robbins asked if there was any other public comment on this project. Mr. Randall Jackson, 78-915 Zenith Way, attorney representing property owners within the Tradition, stated their concern was that proper notice was not given to the adjoining property owners and that this is a substantial change to the character of the community. None of the proposed lots are as large as those existing. Other aesthetic concerns as well as the access to these lots need additional time for them to investigate the impacts. 5. Mr. Tom Lange, Talking Rock Turn, stated his concern that the City of La Quinta is operating under a false process. By asking a developer to provide a certified list of homeowners the City is not receiving accurate information. He has no trouble getting his tax bill from the County or mailings from the HOA. The City receives a list certified by a company not even in the City and most of the G:\WPDOCS\PC3-27-01 wpd.wpd 17 1 4� Z Planning Commission Minutes March 27, 2001 lots in this project were still listed as belonging to the developer. He asked that the property owners have suitable time to respond to the development theme. 6. Mr. Gary Lohman, 44-836 Deep Canyon Road, Palm Desert, representing the applicant, stated they followed the procedure as required by the City for noticing. This project was continued to this meeting to allow them time to send a letter out to all the property owners inviting them to a presentation on the project. Of all those attending, there was a favorable response to the project. 7. Commissioner Tyler asked if there was a site plan of the previous approved tract map showing these lots. He understood that access to the seven lots was taken on a separate driveway off Del Gato. Mr. Schultz stated the existing seven lots are approximately 20 feet higher than the street. Each of the seven lots would have had a driveway approach traversing up the slope to the upper lots. The current land plan eliminates the seven individual driveways creating one centralized access point leading into the two cul-de- sacs with a landscape plan on the west and east side of the properties. 8. Commission Kirk asked for a copy of the letter that was sent to the property owners and what addresses were used. Mr. Lohman stated the addresses were provided by the staff at the Tradition. Commissioner Kirk asked if anyone else had received this letter. Mr. Jackson stated none of the property owners he represents received the public hearing notice. In regard to the landscaping proposed by the applicant that will be on the slope replacing the driveway, their concerns are that they are going to have a 75-foot slope to get a 3:1 ratio to achieve the building pads that will be 25 foot high above Del Gato Drive. These are some of the concerns the property owners are requesting time to consider. 9. Commissioner Abels stated the Commission had a letter from the developer to the property owners. Mr. Lange stated that of those he represented, they did not receive any formal notice. The only information they have received has been by word of mouth. 10. Commissioner Tyler asked what the City was required to do in regard to the noticing. Assistant City Attorney John Ramirez stated the City's Zoning Code Section 9.200.1 10 requires the City notify property owners within 500 feet as reflected in the last 1165 G:\WPDOCS\PC3-27-01 wpd.wpd 18 Planning Commission Minutes March 27, 2001 E. assessment roll. The City has complied with the Zoning Code in regard to the noticing requirements. In fact the Zoning Code goes further than what is required by State law which is 300 feet and the owner went beyond the City's mailing list. 1 1 . There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 12. Commissioner Kirk stated he was concerned about the notification process, but believe a good faith effort was made and there is another opportunity for the property owners to present their objections at the City Council meeting. 13. Commissioners Abels and Butler concurred. 14. There being no further discussion, it was moved and seconded by Commissioner Butler/Abets to adopt Planning Commission Resolution 2001-041, recommending certification of an Addendum to Environmental Assessment 96-333. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 15. It was moved and seconded by Commissioner Abels/Butler to adopt Planning Commission Resolution 2001-042, recommending approval of Tentative Tract Map 30056. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. Certification of a " .sec approval of a pre -annex designation 2B and Low Density Residential, anc designation A-1-20 and Residential located at th, Monroe Street. 01-098; a request of Village at the Palms for Negative Declaration of Environmental Impact, iti eneral Plan designation from County Density ntial to Golf Course and Low approval of a o hange from County R-1-9000 to Golf Course Low Density Southwest corner of Airport Bou d and ;In,) G:\WPDOCS\PC3-27-01 wpd.wpd 19 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 17, 2001 CONSENT CALENDAR: ITEM TITLE: Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-405; Specific Plan 2000-049, Review of Design Guidelines and Development Standards for a 53,500 Square Foot Commercial Office Complex; Site Development Permit 2001-691, Consideration of Development Plans for Construction of a 5,000 Square Foot Permanent Bank Structure, along with a 1,440 Square Foot Temporary Bank Structure; and Tentative Parcel Map 29889, Subdivision of 4.9 acres into 12 Commercial Parcels, for Property Located at the Southeast Corner of Washington Street and 47tn Avenue. Applicant: McDermott Enterprises. RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: 3 Adopt a Resolution of the City Council certifying Environmental Assessment 2000- 405, including the attached Findings, Initial Study and Mitigation Monitoring Plan; and Adopt a Resolution of the City Council approving Specific Plan 2000-049, subject to the attached Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Site Development Permit 2001-691, subject to the attached Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Tentative Parcel Map 29889, subject to the attached Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. C:\Wrkgrp\Casedocs\SP049\reports\ccrptspO49.wpd CHARTER CITY IMPLICATIONS: None. ��IIrII�IiI�I 1�1>•LZ�1►�I �:�9I �r.�11 The 4.9 acre project site is located at the southeast corner of Washington Street and 47`h Avenue, and has no history of development proposals. Until demolished in 1995, the site was developed with structures associated to five generations of the Burkett family, including the original homestead of Manning Burkett. As a result of demolition activity, the site is barren of improvements, significant vegetation, or any topographic features. Project Proposal The applicant proposes a 53,500 square foot commercial/office project, currently referred to as La Quinta Professional Plaza (the Specific Plan document and other large-scale exhibits are included as Attachment 1). Although intended primarily for office use, retail tenants will likely be located in the complex as well. A 3,600 s.f. restaurant/office building is shown. The initial tenant is Palm Desert National Bank. The premise of the application presents a Specific Plan for review of design guidelines and development standards on the overall project development. The Site Development Permit is proposed for the construction of Phase I, which includes the ± 5,000 s.f. Palm Desert National Bank use and the necessary on -site improvements for that use. It also would propose a ± 1,440 s.f. temporary modular bank facility, which would be used for up to two years while the permanent bank building is being completed. Finally, a Parcel Map is requested to subdivide the overall site into 12 parcels, for possible sale and maintenance assignment purposes. Public Notice These cases were advertised in the Desert Sun newspaper on March 6, 2001. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required. No negative comments have been received. Any correspondence received before the meeting will be transmitted to the City Council. Architecture and Landscape Review Committee On February 7, 2001, the ALRC reviewed the conceptual project landscaping for the proposed complex, as well as the actual building architecture for the Phase I Palm Desert National Bank and temporary modular facility. No significant issues were raised by the Committee, which unanimously recommended approval of the site development permit, as recommended by staff, to the Planning Commission. Planning Commission The Planning Commission, at its March 27, 2001 meeting, recommended approval of the project applications to the City Council (Attachment 2). The Commission discussed issues regarding driveway location for joint access to Washington Street and with the parcel to the south (Attachment 3), and directed staff to speak with the property owner, Spanos Corporation. Staff has spoken to their representative, Mr. Ray Hanes. They are not interested in any shared access, and prefer the proposed driveway location. FINDINGS AND ALTERNATIVES: Findings necessary for approval of each application, in accordance with the recommendation of the Planning Commission, can be found in the respective Resolutions to be adopted for these cases. The alternatives available to the City Council include: Adopt a Resolution of the City Council certifying Environmental Assessment 2000-405, including the attached Findings, Initial Study and Mitigation Monitoring Plan; and Adopt a Resolution of the City Council approving Specific Plan 2000-049, subject to the attached Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Site Development Permit 2001-691, subject to the attached Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Tentative Parcel Map 29889, subject to the attached Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council certifying Environmental Assessment 2000-405, including the attached Findings, Initial Study and Mitigation Monitoring Plan; and Do not adopt a Resolution of the City Council approving Specific Plan 2000- 049, subject to the attached Findings and Conditions of Approval; and Do not adopt a Resolution of the City Council approving Site Development Permit 2001-691, subject to the attached Findings and Conditions of Approval; and Do not adopt a Resolution of the City Council approving Tentative Parcel Map 29889, subject to the attached Findings and Conditions of Approval; or 3. Continue the Hearing to a date specific; or 4. Provide staff with alternative direction. Respectfully submit d, Je Her n o mun' Development Director Approved for submission by: I_ -,--Thomas P. Genovese, City Manager Attachments 1 . Specific Plan, Parcel Map and Site Development Permit Exhibits (Council only) 2. Planning Commission Minutes; March 27, 2001 3. Access letter from applicant C:\Wrkgrp\Casedocs\SP049\reports\ccrptspO49.wpd A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2000-405, FOR SPECIFIC PLAN 2000-049, PARCEL MAP 29889 AND SITE DEVELOPMENT PERMIT 2001-691 ENVIRONMENTAL ASSESSMENT 2000-405 McDERMOTT ENTERPRISES WHEREAS, the City Council of the City of La Quinta, California, did, on the 17t' day of April, 2001, hold a duly -noticed Public Hearing to consider a recommendation from the Planning Commission on the Environmental Assessment for Specific Plan 2000-049, Parcel Map 29889 and Site Development Permit 2001-691, a request by McDermott Enterprises to develop a 53,500 square foot commercial and office complex on a 4.9 acre site, located at the southeast corner of Washington Street and 47th Avenue, more particularly described as follows: A PORTION OF PARCEL 2 OF PARCEL MAP 9618, AND PORTIONS OF THE NORTHEAST AND SOUTHEAST QUARTERS OF SECTION 30, TOWNSHIP 5 SOUTH, RANGE 7 EAST WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 27th day of March, 2001, hold a duly -noticed Public Hearing to consider a recommendation on said Environmental Assessment and, at said hearing, did recommend certification of said Environmental Assessment; and, WHEREAS, said Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, City Council Resolution 83-63, in that the Community Development Director conducted an Initial Study (Environmental Assessment 2000- 405) and determined that the proposed Specific Plan 2000-049, Parcel Map 29889 and Site Development Permit 2001-691 could not have a significant adverse impact on the environment provided that recommended mitigation is required, and that a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, at the Public Hearing, upon considering testimony and arguments of all interested persons desiring to be heard, said City Council did make the following findings to justify certification of said Environmental Assessment: C:\Wrkgrp\CCreso\ccresoea405.wpd 005 Resolution 2001- Environmental Assessment 2000-405 Adopted April 17, 2001 1. The proposed Specific Plan, Parcel Map and Site Development Permit applications will not have the potential to degrade the quality of the environment, as the project in question will not be developed in any manner inconsistent with the General Plan and other current City standards when considering the required mitigation measures to be imposed. The project will not have the potential to substantially reduce or cause the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 2. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 3. The proposed Specific Plan, Parcel Map and Site Development Permit applications will not have the potential to achieve short term goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 4. The proposed Specific Plan, Parcel Map and Site Development Permit applications will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity, in that development activity in the area has been previously analyzed as part of the project approval process. Cumulative project impacts have been considered and mitigation measures proposed in conjunction with approval of those projects, and development patterns in the area will not be significantly affected by the proposed project. 5. The proposed Specific Plan, Parcel Map and Site Development Permit applications will not have environmental effects that will adversely affect humans, either directly or indirectly, as the project contemplates land uses that are substantially similar to those already assessed under ultimate development of the La Quinta General Plan. No significant impacts have been identified which would affect human health, risk potential or public services. 6. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. C:\Wrkgrp\CCreso\ccresoea405.wpd 0 0 0 Resolution 2001- Environmental Assessment 2000-405 Adopted April 17, 2001 JOHN J. PENA, Mayor City of La Quinta, California ATTEST JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta C:\Wrkgrp\CCreso\ccresoea405.wpd 007 Environmental Checklist Form 1. Project Title: La Quinta Professional Plaza: Specific Plan 2000-049 Site Development Permit 2001-691 Parcel Map 29889 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Wallace Nesbit 760-777-7069 4. Project Location: Southeast corner of Washington Street and 47`h Avenue 5. Project Sponsor's Name and Address: McDermott Enterprises P.O. Box 163 Palm Desert, CA 92261 6. General Plan Designation: M/RC (Mixed/Regional Commercial) 7. Zoning: CR (Regional Commercial) 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Review of design guidelines and development standards for a ±53,500 s.f. commercial/office complex on a ±4.9 acre site; consideration of development plans for construction of a ±5,000 s.f. permanent bank structure, along with a ± 1,440 s.f. temporary bank structure; and subdivision of ,a commercial parcel map to subdivide ±4.9 acres into 12 parcels. 9. Surrounding Lane Uses and Setting: (Briefly describe the project's surroundings.) North: Vacant M/RC land; retail use farther north South: Vacant M/RC land East: Low Density Residential development West: Institutional (St. Francis church and associated parking) 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) C:\Wrkgrp\EAdocs\cklst405.wpd 008 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards & Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Determination On the basis of this initial evaluation: Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. ❑ I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. n I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. ❑ I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described. on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. ❑ I find that although the proposed project could have a significant effect on the environment, all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed ufp�o the proposed project, and nothing further is required. ❑ 0 "-�- � Signature Date Christine di Iorio Printed Name City of La Quinta Department C:\Wrkgrp\EAdocs\ckist4O5.wpd 2 009 A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2. All answers must account for the whole action involved, including off -site as well as on -site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4. "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVIII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8. The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance 010 CAW rkgrp\EAdocs\ck1st405. wpd 3 Potentially Potentially Significant Less Than Issues (and Supporting Information Sources): Significant Unless Significant No Impact Mitigated Impact Impact Would the proposal result in potential impacts involving: AESTHETICS. Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan EIR, Figure 4.6-1) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Site assessment) c► Substantially degrade the existing visual character or quality of the site and its surroundings? (Site assessment) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials/photometric analysis) II. AGRICULTURAL RESOURCES: (In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland) Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance to non-agricultural use? (EIR, Figure 4.1- 4) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map; EIR, Figure 4.1-4) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs; EIR, p. 4-19) III. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (1990 PM10 SIP) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook/PM10 SIP) M X Ll I3 X X X X C:\Wrkgrp\EAdocs\cklst405.wpd 4 d) Expose sensitive receptors to substantial pollutant concentrations? (Application materials/site analysis) X e) Create objectionable odors affecting a substantial number of people? (Application materials) X IV. BIOLOGICAL RESOURCES: Would the project: a► Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (MEA, p. 5-2 ff.) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (MEA, p. 5-2 ff; EIR, Figure 4.4-1) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (MEA, p. 5-2 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (MEA, p. 5-2 ff; EIR, Figure 4.4-1) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (MEA, p. 5-2 ff; CVFTL HCP) V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (CRM Tech Report, 12/05/2000) b) Cause a substantial adverse change in the significance of a unique archaeological resource (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (CRM Tech Report, 12/05/2000) W 9 X 0 X X X X C:\Wrkgrp\EAdocs\ck1st405.wPd 5 c) Disturb or destroy a unique paleontological resource or site? (Lakebed delineation map) X d) Disturb any human remains, including those interred outside of formal cemeteries? (CRM Tech Report, 12/05/2000) X VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan Figure EH-1; EIR, Exhibit 4.2-3) ii) Strong seismic ground shaking? (General Plan Figure EH-1; EIR, page 4-30 ff.) iii) Seismic -related ground failure, including liquefaction? (General Plan EIR, page 4-30 ff.) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan EIR, page 4-30 ff.) c) Be located on a geologic unit or soil that is unstable, or that could become unstable as a result of the project, and potentially result in on or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (EIR, page 4-30 ff.) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code 0 994), creating substantial risks to life or property? (EIR, page 4-30 ff.) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (MEA, p. 5-32) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Site/project assessment) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Site/project assessment) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Site/project assessment) X X X X X X X X X X X 013 C:\W rkgrp\EAdocs\cklst405.wpd 6 d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing; Site/project assessment) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (Not applicable) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (Not applicable) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (MEA, p. 6-1 1) h) Expose people or structures to the risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (Aerial data; Site assessment) Vill. HYDROLOGY AND WATER QUALITY : Would the project: a) Violate Regional Water Quality Control Board standards or waste discharge requirements? (MEA, pp. 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (EIR, p. 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on or off -site? (EIR, p. 4-58 ff; Project drainage letter) d) Substantially increase the rate or amount of surface runoff in a manner which would result in flooding on or off -site? ( EIR, p. 4-58 ff; Project drainage letter) e) Create or contribute runoff water which would exceed the capacity of existing or planned storm water drainage systems to control? (EIR, p. 4-58 ff; Project drainage letter) f) Place housing within a 100-year flood plain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Not applicable) g) Place within a 100-year flood plain structures which would impede or redirect flood flows? MEA, p. 6-13) 0 Ll X 11 X X 0 IZI X a X i C:\W rkgrp\EAdocs\cklst405.wpd 7 014 IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project/site assessment; Aerial data) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local costal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan Land Use Element) c► Conflict with any applicable habitat conservation plan or natural communities conservation plan? (MEA, p. 5-5; CVFTL HCP) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (MEA, p. 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (MEA, p. 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (EIR, p. 4-1 57 ff.) b) Exposure of persons to or generation of excessive ground - based vibration/noise levels? (EIR, p. 4-157 ff.) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (EIR, p. 4-157 ff.) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Not applicable) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (Not applicable) X 0 X X KI X KI F XI1. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (General Plan, p. 2-14; Project assessment) X 015 C:\Wrkgrp\EAdo cs\ck1st405. wpd 8 b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Project assessment) c1 Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Project assessment) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (MEA, p.4-3 ff.) Police protection? (MEA, p. 4-3 ff.) Schools? (MEA, p. 4-9 ff.) Parks? (General Plan; Recreation and Park Master Plan) Other public facilities? (MEA, p. 4-14 ff.) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks, or other recreational facilities, such that substantial physical deterioration of facilities would occur or be accelerated? (Project assessment) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Project assessment) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (EIR, p. 4-126 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (Not applicable) X X X X X X X F X L9 X 0 �16 C:\Wrkgrp\EAdocs\cklst405.wpd 9 d1 Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (General Plan EIR, p. 4-126 ff.) e) Result in inadequate emergency access? (Project assessment, Fire/police comments) f) Result in inadequate parking capacity? (Project assessment) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project assessment, Sunline response) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (MEA, p. 4-24; CVWD) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (MEA, pg 4-24; CVWD comments). c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (MEA, pg 4-27; CVWD comments) d) Are sufficient water supplies, available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (MEA, pg 4-20; CVWD comments) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (CVWD comments) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b1 Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? X X X X X X X X X X 0 X 017 C:\W rkgrp\EAdocs\cklst405.wpd 10 c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSES. X 0 Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analyses used. Identify earlier analyses and state where they are available for review. Not applicable. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Checklist Addendum. h, C:\Wrkg rp\EAdocs\cklst405. wpd 11 SOURCES CONSULTED: Master Environmental Assessment, City of La Quinta General Plan 1992. Final Environmental Impact Report, City of La Quinta General Plan 1992. City of La Quinta General Plan, 1992. SCAQMD CEQA Handbook, 1993. Paleontological Lakebed Delineation Map, City of La Quinta. City of La Quinta Municipal Code Historical/Archaeological Resources Survey Report, prepared by CRM Tech, December 5, 2000. Lake Management Plan for Lake La Quinta, 1989 Drainage Analysis letter for Palm Desert National Bank site, Dudek and Associates, January 15, 2001. State Implementation Plan for PM10 in the Coachella Valley, November 1990. Habitat Conservation Plan for the Coachella Valley Fringe -Toed Lizard, Section 10A Permit, June 1985. 019 C:\Wrkgrp\EAdocsNck1st405.wpd 12 Checklist Addendum for Environmental Assessment 2000-405 Introduction This Environmental Assessment has been prepared for a proposed 53,500 square foot office complex, to be located on 4.9 acres in the City of La Quinta. The site location is the southeast corner of Washington Street and 47th Avenue. The project site is currently vacant, with the Lake La Quinta residential areas to the east, vacant commercial land to the south, Washington Street and Saint Francis of Assisi Catholic Church to the west, and vacant commercial land across 471h Avenue to the north. I. a-d► There are no scenic view sheds identified from the site, nor is the site directly in line with any view windows as identified by the General Plan documents. There will be some view obstruction to residents of Lake La Quinta whose units on Via Orvieto back up to Caleo Bay. A line of sight study has been prepared by the applicant to illustrate the most proximate 2-story building to the residential area. Based on this study, and in order to accommodate the project objectives, the following mitigation is proposed: 1. The proposed 2 story, 5,000 s.f. office building to be located on Parcel 5 shall be limited to 28 feet in height. Specific attention to masking this building's height with landscaping, architectural elements, etc. shall be incorporated into any design submitted for future site development approval. II. a) The site is in an area identified by the General Plan EIR as being prime agricultural soil. The soil type is of the Gilman series (GbA, GbB, GCA), which are well drained, moderately permeable soils suitable for agriculture and recreational uses. Development of the site will remove approximately 5 acres from the City's inventory of available prime agricultural soil. However, this is recognized as a cumulative impact due to the growth -inducing nature of impacts associated with adoption of the General Plan. The property is not, nor has it been, in agricultural production. It's location away from agriculture -based infrastructure, in an urbanizing area, along with the small parcel size, render the site unsuitable for such use. III. b) Development of the proposed project will not, in and of itself, have an appreciable impact on ambient air quality. Air quality impacts for a development of this type and scale are generally limited to short-term construction. In the Coachella Valley, the greatest concern relative to construction emissions is particulate matter. The site has been previously disturbed in its entirety during demolition of the old Burkett ranch house and CAWrkgrp\EAdocs\ea2001405.wpd 0i2 0 associated structures/improvements, and is a source of fugitive dust during moderate wind periods. The Coachella Valley has in the past been a serious non -attainment area for PM10 (particulate matter of 10 microns or smaller). However, in recent years the area has met criteria for reclassification to attainment status and, in fact, SCAQMD has filed for such status recognition from California Air Resources Board (CARE). The latest preliminary information from SCAQMD indicates that year 2000 data will reflect that the Valley has now moved back into non -attainment status. In order to control PM 10, the City has imposed standards and requirements on development to control dust, and is in the process of modifying it's current ordinances to improve monitoring and compliance requirements. 2. No grubbing, clearing, grading or land disturbance of any kind shall be undertaken without the review and approval of a PM10 Fugitive Dust Control Plan (FDCP). 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. With the implementation of these mitigation measures, the incremental increase of impacts to air quality from the proposal will not exceed those under the present condition on the site. IV. a-f) The project site has been significantly impacted by prior land disturbance activity. A structure fire and subsequent demolition activity contributed to disturbance of the majority of the site, along with development of improvements associated with the Lake La Quinta project surrounding this site. The site is isolated on three sides by developed roadways, and is not viable as habitat or would facilitate the transitional migration or movement of species. While the site is within the CVFTL habitat fee area, the site is not viable as habitat for this species. No significant stands of trees or other vegetation exist on the site, as verified in observations in the cultural resources survey. Impacts to any biological resources are determined to be insignificant. V. A Phase I (survey level) cultural resource assessment was prepared for the proposed site. The assessment found that no cultural or historic value can be attributed to the site, but that monitoring during project development activities needs to be conducted. As a result, while unlikely based upon findings of the assessment, there is unknown potential for impacts to historic/cultural resources. Standard monitoring requirements will be conditioned upon project approval to ensure detection and retrieval of any uncovered resources. C:\ W rkgrp\EAdocs\ea2001405. wpd VI. a.ii) The proposed project area lies just inside the Zone III groundshaking zone. It is close to the Zone IV designation that includes much of the Highway 1 1 1 and northern La Quinta areas. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. Structures already constructed within the area have been required to conform to Uniform Building Code standards for seismic zones. 1 . All proposed structures will be subject to conformance with the Uniform Building Code. 2. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans for all development proposed on the site. This requirement will ensure that impacts from ground failure are reduced to a less than significant level. XV a) There will be an increase in traffic volume associated with the project's development (i.e. vacant to urban transition). The proposal was reviewed by the City Public Works Department. Caleo Bay and 47`' Avenue are designed and built as Collector status roadways, with adequate capacity to accommodate existing and projected traffic volumes. No traffic issues were identified and no studies of area -wide traffic patterns or generation were requested. No impacts have been identified that would require mitigation at this time. u2^ C:\ W rkgrp\EAdocs\ea2001405. wpd LU C.) 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RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR A 53,500 SQUARE FOOT COMMERCIAL/OFFICE COMPLEX SPECIFIC PLAN 2000-049 McDERMOTT ENTERPRISES WHEREAS, the City Council of the City of La Quinta, California, did, on the 171h day of April, 2001, hold a duly -noticed Public Hearing to consider a recommendation from the Planning Commission regarding Specific Plan 2000-049, a request by McDermott Enterprises to develop a 53,500 square foot commercial/office complex on a 4.9 acre site located at the southeast corner of 47`h Avenue and Washington Street and more particularly described as: A PORTION OF PARCEL 2 OF PARCEL MAP 9618, AND PORTIONS OF THE NORTHEAST AND SOUTHEAST QUARTERS OF SECTION 30, TOWNSHIP 5 SOUTH, RANGE 7 EAST WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 27`h day of March, 2001, hold a duly -noticed Public Hearing to consider a recommendation to the City Council on Specific Plan 2000-049, and at said hearing, did recommend approval of said Specific Plan; and, WHEREAS, said Specific Plan application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, City Council Resolution 83-63, in that the Planning Commission has determined that the proposed Specific Plan could not have a significant adverse impact on the environment provided that recommended mitigation is required, and that a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, at the Public Hearing, upon considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following findings to justify approval of Specific Plan 2000-049: The proposed Specific Plan is consistent with the La Quinta General Plan, as it will not be developed in any manner inconsistent with the General Plan land use designation of M/RC and other current City standards when considering the required mitigation measures to be imposed. C:\Wrkgrp\CCreso\ccresosp049.wpd n 031. Resolution 2001- Specific Plan 2000-049 Adopted April 17, 2001 2. The proposed Specific Plan will not create conditions materially detrimental to the public health, safety and general welfare, as the site design aspects of the proposed Site Development Permit will be compatible with and not detrimental to surrounding development in the Lake La Quinta tract and surrounding area, and with the overall design quality prevalent in the City. 3. The proposed Specific Plan is compatible with the zoning on adjacent properties, as the project contemplates land uses that are substantially equivalent to those permitted under existing zoning for permitted uses, and which were previously addressed in the EIR certified for the General Plan. Specifically, development of existing CR-zoned land is considered to implement zoning consistency with the General Plan. 4. The proposed Specific Plan is suitable and appropriate for the subject property, as the project contemplates land uses that are substantially similar to those already assessed under ultimate development of the La Quinta General Plan, and which were previously addressed in the EIR certified for the General Plan. Specifically, development of the site as M/RC land use is considered to be suitable and appropriate due to the General Plan designations for existing and approved residential and commercial development/land use in the surrounding areas. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve Specific Plan 2000-049 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held this 171h day of April, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 033 Resolution 2001- Specific Plan 2000-049 Adopted April 17„ 2001 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta C:\Wrkgrp\CCreso\ccresosp049. w pd o34 RESOLUTION 2001- EXHIBIT "A" CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2000-049 McDERMOTT ENTERPRISES APRIL 17, 2001 GENERAL CONDITIONS OF APPROVAL Specific Plan 2000-049 (SP 2000-049) shall be developed in compliance with these conditions, the Specific Plan document, and all approved site plan, elevation, color, materials and other exhibits submitted for this application and any subsequent amendment(s). In the event of any conflicts between these conditions and the provisions of SP 2000-049, the conditions shall take precedence. 2. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Specific Plan or any application thereunder. The City shall have sole discretion in selecting its defense counsel. 3. All changes to the Specific Plan which are also included in the Site Development Permit shall be made to the latter to ensure consistency. The project proponent shall submit amended documents within 30 days of City Council approval of the Specific Plan and Site Development Permit, or issuance of a grading permit, whichever occurs first. 4. SP 2000-049 shall comply with all applicable conditions and/or mitigation measures for the following related approvals: Environmental Assessment 2000-405 Site Development Permit 2001-691 Tentative Parcel Map 29889 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall determine precedence. 5. The Specific Plan document for SP 2000-049, dated March 21, 2001, shall be revised in conformance with the following: A. The northeast corner two-story building shall not exceed 28 feet in height. C:\Wrkgrp\Casedocs\SP049\COA\coaccsp049. wpd - 035 Resolution 2001- Conditions of Approval - Recommended Specific Plan 2000-049 B. Page 14, Trash Enclosure locations - The Specific Plan shall include a satellite trash enclosure location plan which has been reviewed by Waste Management per Condition 6 of SDP 2001-691. C. Figures 9, 12 and 13 for the temporary bank, shall be revised to show one access point, oriented to the southernmost edge of the temporary site at the existing driveway approach. D. Page 16, Temporary Bank Facility - Amend text: "If the permanent bank facility is not completed within a two-year period from its effective approval date, then the temporary use shall be removed unless substantial completion on said permanent bank facility has been pursued. The determination on 'substantial completion' shall be made by the Community Development Director". E. The Specific Plan shall require that a facility to accommodate a minimum of five bicycles shall be provided for any restaurant use (pp• 14, 32, 43). F. Drainage Plan - Section F, Page 25, shall include reference to an appendix of the Specific Plan which shall contain the signed drainage agreement between Lake La Quinta and the applicant. G. Page 32, Property Development Standards, shall be amended to reflect the preceding requirements 4.A and 4.C. H. Page 38 and 39, Signage (sic) Guidelines - Change all reference to 'signage' to 'sign' or signs'. Amend text: "A detailed sign program for the Specific Plan area will be submitted prior to occupancy permits for any permanent building". 6. Minor changes, as determined by the Community Development Director to be consistent with the intent and purpose of the Specific Plan, may be approved. Examples include modifications to landscaping materials and/or design, parking and circulation arrangements not involving reductions in required standards beyond those identified in the Specific Plan, minor site, building area or other revisions necessary due to changes in technical plan aspects such as drainage, street improvements, grading, etc. Such changes may be approved on a staff - level basis and shall not constitute a requirement to amend the Specific Plan. Consideration for any modifications shall be requested in writing to the Director and submitted with appropriate graphic and/or textual documentation in order C:\Wrkgrp\Casedocs\SP049\COA\coaccspO49.wpd 0 3 0 Resolution 2001- Conditions of Approval - Recommended Specific Plan 2000-049 to make a determination on the request. 7. All aspects of this project (plan preparation, all construction phases, operations, etc.) shall be subject to and comply with the adopted Mitigation Monitoring Program and Negative Declaration (EA 2000-405), as certified by the La Quinta City Council. 8. All other applicable conditions of approval for SDP 2001-691, TPM 29889 and any subsequent amendment(s) shall be incorporated into the revised text for SP 2000-049 in the appropriate sections. The revised Specific Plan document shall be submitted to the Community Development Department for compliance review prior to issuance of any permit for a permanent building. C:\Wrkgrp\Casedocs\SP049\COA\coaccsp049.wpd 037 37 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DEVELOPMENT PLANS FOR CONSTRUCTION OF A 5,000 SQUARE FOOT PERMANENT BANK STRUCTURE, ALONG WITH A 1,440 SQUARE FOOT BANK STRUCTURE SITE DEVELOPMENT PERMIT 2001-691 McDERMOTT ENTERPRISES WHEREAS, the City Council of the City of La Quinta, California, did on the 171h day of April, 2001, hold a duly noticed Public Hearing to consider a recommendation from the Planning Commission regarding Site Development Permit 2001-691, a request to construct a 53,500 square -foot commercial/office complex, located at the southeast corner of 471h Avenue and Washington Street and more particularly described as: A PORTION OF PARCEL 2 OF PARCEL MAP 9618, AND PORTIONS OF THE NORTHEAST AND SOUTHEAST QUARTERS OF SECTION 30, TOWNSHIP 5 SOUTH, RANGE 7 EAST WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 27`h day of March, 2001, hold a duly noticed Public Hearing to consider a recommendation to the City Council on said Site Development Permit application, and at said hearing, did recommend approval of said Site Development Permit; and, WHEREAS, the Architecture and Landscape Review Committee of the City of La Quinta, California, did, on the 7th day of February, 2001, recommend to the Planning Commission acceptance of landscaping and architectural provisions for said Site Development Permit; and, WHEREAS, at said City Council Public Hearing, upon considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following findings to justify approval of said Site Development Permit° The proposed Site Development Permit is consistent with the La Quinta General Plan, as it will not be developed in any manner inconsistent with the General Plan land use designation of M/RC and other current City standards when considering the required mitigation measures to be imposed. C:\Wrkgrp\CCreso\ccresosdp691 .wpd 038 Resolution 2001- Site Development Permit 2001-691 Adopted April 17, 2001 2. The proposed Site Development Permit is consistent with the La Quinta Zoning Code, as the project contemplates land uses that are substantially equivalent to those permitted under existing zoning of permitted uses, and which were previously addressed in the EIR certified for the General Plan. Specifically, development of existing CR land use is considered to implement zoning consistency with the General Plan. 3. The proposed Site Development Permit complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (City Council Resolution 83-63), as it has been determined that the Site Development Permit could not have a significant adverse impact on the environment provided that recommended mitigation is required, and that a Mitigated Negative Declaration of Environmental Impact should be filed. 4. The architectural design aspects of the proposed Site Development Permit will be compatible with and not detrimental to surrounding development in the Lake La Quinta tract, and with the overall design quality prevalent in the City, in that the bank building mass, scale and architectural details are representative of the overall site and compatible with other architectural styles existing in the area. 5. The site design aspects of the proposed Site Development Permit will be compatible with and not detrimental to surrounding development in the Lake La Quinta tract and surrounding area, and with the overall design quality prevalent in the City, in that the bank building site is located away from residential uses and proximate to existing roadways, which is more complementary to the drive -through design. 6. The project landscaping for the proposed Site Development Permit has been designed to unify and enhance visual continuity of the proposed project with the surrounding development. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve Site Development Permit 2001-691 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. C:\Wrkgrp\CCreso\ccresosdp691 .wpd (i 3 9 Resolution 2001- Site Development Permit 2001-691 Adopted April 17, 2001 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held this 17th day of April, 2001, by the following vote, to wit: AYES: NOES:: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta C:\Wrkgrp\CCreso\ccresosdp691 .wpd 040 RESOLUTION 2001- EXHIBIT "A1l CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-691 McDERMOTT ENTERPRISES APRIL 17, 2001 GENERAL CONDITIONS OF APPROVAL Site Development Permit 2001-691 (SDP 2001-691) shall be developed in compliance with these conditions and all approved site plan, elevation, color, materials and other approved exhibits submitted for this application, and any subsequent amendment(s). In the event of any conflicts between these conditions and the provisions of SDP 2001-691 the conditions shall take precedence. 2. SDP 2001-691 shall comply with all applicable conditions and/or mitigation measures for the following related approvals: Environmental Assessment 2000-405 Specific Plan 2000-049 Tentative Parcel Map 29889 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall determine precedence. 3. This approval shall expire one year after it's effective date, as determined pursuant to Section 9.200.060.0 of the Zoning Code, unless extended pursuant to the provisions of Section 9.200.080. The validity of other related applications, as identified in Condition #2, may be considered in determining extension provisions. Approval for the temporary bank use shall expire two years from the effective date of SDP 2001-691, with no provision for extension. 4. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this development application or any application thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 5. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: C:\W rkgrp\Casedocs\SP049\COA\coaccsdp691 . wpd 049. Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 • Riverside County Fire Marshal • La Quinta Building and Safety Department • La Quinta Public Works Department (Grading/ Improvement/Encroachment Permits) • La Quinta Community Development Department • Riverside County Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Southern California Gas Company • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • Waste Management of the Desert The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 6. A plan for the provision of satellite refuse storage and recycling locations and facilities shall be submitted to the Community Development Department for review/approval prior to any Certificate of Occupancy. Said plan shall be prepared in accordance with City standards as set forth in Section 9.100.200 of the Zoning Code, and submitted with a written clearance from Waste Management of the Desert as to locations and design detail provisions. 7. Handicap access and facilities shall be provided in accordance with Federal (ADA), State and local requirements. Handicap accessible parking shall generally conform with the approved exhibits for SDP 2001-691 . 8. All aspects of this project (plan preparation, all construction phases, operations, etc.) shall be subject to and comply with the adopted Mitigation Monitoring Program and Negative Declaration (EA 2000-405), as certified by the La Quinta City Council. 9. All parking area civil plans and improvements shall be developed in accordance with the standards set forth in applicable portions of Section 9.150.080 of the Zoning Code. 10. All applicable conditions of approval for SDP 2001-691 shall be incorporated into the revised text for Specific Plan 2000-049 in the appropriate sections. The C:\W rkgrp\Casedocs\SP049\COA\coac(,sdp691 . wpd n Ay Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 revised document shall be submitted to the Community Development Department for compliance review prior to issuance of the first building permit. PROPERTY RIGHTS 11 . Dedications shall include additional widths as necessary for the acceleration and deceleration lanes, bus turnouts, and other features contained in the approved construction plans. 12. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 13. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Washington Street (Major Arterial) - 20-foot. 13. 471h Avenue -10-foot. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 14. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 15. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 16. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. C:\Wrkgrp\Casedocs\SP049\COA\coaccsdp691 .wpd 0 4 3 Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 17. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 18. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 20. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 21. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they C:\Wrkgrp\Casedocs\SP049\COA\coaccsdp691.vvpd 044 Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. FIRE PROTECTION 22. Prior to recordation of the final map, the applicant/developer shall furnish one blueline copy of the water system plans to the Fire Department for review and approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be approved and signed by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." NOTE ON PLANS: "All buildings will be equipped with an automatic fire sprinkler system approved by the Fire Department". Prior to the issuance of building permits, system plans will be submitted for approval„ The required water system, including fire hydrants, will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Automatic fire sprinkler systems are required in all new structures 5,000 square feet or greater, in accordance with La Quinta Municipal Code 8.08.090. 23. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20 feet in each direction and an unobstructed vertical clearance of not less than 13 feet, 6 inches. Parking is permitted on one side of roadways with a minimum width of 28 feet. Parking is permitted on both sides of roadways with a minimum width of 36 feet. 24a All water mains and fire hydrants providing required fire flows shall be constructed in accordance with the appropriate sections of CVWD Standard W- 33, subject to approval by Riverside County Fire Department. C:\Wrkgrp\Casedocs\SP049\COA\coaccsdp691.wpd 0 4 Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 25. If public use type buildings are to be constructed, additional fire protection may be required. Fire flows and hydrant locations will be stipulated when building plans are reviewed by the Fire Department. 26. Specific fire protection requirements for each occupancy will be determined when final building plans are submitted for review. Final conditions will be addressed when building plans are submitted. A plan check fee must be paid to the Fire Department at the time building plans are submitted. IMPROVEMENT AGREEMENT 27. Depending on timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 28. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 29. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. C:\Wrkgrp\Casedocs\SP049\COA\coaccsdp691 .wpd 046 Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 30, If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 31. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 32. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 33. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 34. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three 04"l C:\Wrkgrp\Casedocs\SPO49\COA\coacc:sdp691 .vvpd Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 35. Prior to occupation of the project site for construction purposes, the applicant/developer shall submit and receive approval of a Fugitive Dust Control Plan (FDCP), in accordance with Chapter 6.16, LQMC. In accordance with said Chapter, the applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. The plan shall define all areas proposed for development and indicate time lines for any project phasing, and shall establish standards for comprehensive control of airborne dust due to development activities on site. Phased projects must prepare a plan that addresses control measures over the entire buildout of the project, such as for disturbed lands pending future development. 36. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 37. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE 38. Storm water handling shall conform with the approved hydrology and drainage plan for Lake La Quinta. Nuisance water shall be retained on -site and disposed of in dry wells, or as approved by the City Engineer. UTILITIES 39. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures C:\Wrkgrp\Casedocs\SP049\COA\coaccsdp691 . wpd AS Resolution 2001- Conditions of Approval Recommended Site Development Permit 2001-691 including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 40. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34,5 kv are exempt from this requirement. 41. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 42. For temporary banking facilities, access to and from Washington Street shall be limited to the use of the one existing drive approach. 43. Applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A, OFF -SITE STREETS 1) Washington Street (Major Arterial) - Construct deceleration lane with conforming geometric layout at the access on Washington Street. 2) Extend 8-foot sidewalk in a meandering fashion along the Washington Street frontage. 3) Following removal of the temporary bank facilities on the southwest portion of the property, remove the concrete drive approach and repair curb and sidewalk to City standards. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. C:\Wrkgrp\Casedocs\SP049\COA\coaccsdp691 .vvpd 049 Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 44. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 45. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 46. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers.. 47. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 48. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flow line shall be vertical 0 /8" batter) and a minimum of 0.1 " in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 49. Parking lot design shall conform to the requirements of LQMC Chapter 12.32 50. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 51. The City will conduct final inspections only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices and pavement markings. C:\Wrkgrp\Casedocs\SP049\COA\coaccsdp691 .vvpd 050 Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 52. General access points and turning movements of traffic are limited to the following: A. Washington Street (Major Arterial) - Right turn in, right turn out only. B. 47t' Avenue (Collector) - No turning restrictions C. Caleo Bay (Local Street) - No turning restrictions. LANDSCAPING 53. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 54. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 55. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets, 56. Landscaping within the overall project area shall be commonly maintained under a single maintenance contract. Prior to issuance of any Certificate of Occupancy, an appropriate maintenance mechanism shall be established to assure compliance with this requirement. Documentation necessary to meet this requirement shall be submitted for review and acceptance by the Community Development/Public Works Departments prior to any Certificate of Occupancy for building areas. Said documentation must include that landscape materials shall be maintained as planted in perpetuity, and that dead, dying or otherwise missing landscape improvements shall be replaced, re -planted or provided within 30 calendar days. C:AWrkgrpACasedocs\SP049\COA\coaccsdp691.wpd U �- Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 PUBLIC SERVICES 57. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. QUALITY ASSURANCE 58. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 59. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 60. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 61. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 62. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. CULTURAL RESOURCES 63. Prior to issuance of a grading permit or any earth disturbance, the applicant shall have prepared and obtained approval from the Community Development Department for an archaeological monitoring program for the project site. The program shall be prepared by a qualified archaeologist, and shall include 052 C:AWrkgrpACasedocs\SP049VCOA\coaccsdp691 .wpd Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 provisions for strictly controlled archaeological monitoring and data recovery, including research and field methods, lab analysis methodology, Native American consultation and monitoring, curation procedures, report preparation and disposition of artifacts and records. FEES AND DEPOSITS 64. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 65. Provisions shall be made to comply with the terms and requirements of the City's adopted Art in Public Places program in effect at the time of issuance of building permits. 66. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessments► against the property and pay the cost of the reapportionment. 67. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Prograrn and Development Impact Fee program in effect at the time of final map approval. MISCELLANEOUS 68. The applicant shall submit a detailed project area lighting plan, based on the information in the Specific Plan 2000-049 application. All pole -mounted Night standards shall be limited in height and coverage consistent with Specific Plan 2000-049. Under canopy lighting for drive through aisles of the bank building (Parcel 1) shall incorporate flush lens caps or similar recessed ceiling lighting. The lighting plan shall be approved prior to issuance of the first permanent building permit. 69. A comprehensive sign program shall be submitted for review and approval by the Planning Commission prior to establishment of any permanent signs for the project. Provisions of the sign program shall be in compliance with applicable sections of Chapter 9.160 of the Zoning Code and Specific Plan 2000-049. 053 C:AWrkgrpACasedocs\SP049\COA\coaccsdp691 .wpd Resolution 2001- Conditions of Approval - Recommended Site Development Permit 2001-691 70. The applicant shall submit construction drawings for plan check associated with site development of the temporary bank facility, to include plans for parking and access, landscaping, irrigation and lighting. Plans submitted shall be designed to utilize one access, which shall connect with the existing drive approach on Washington Street. 71. All roof -mounted mechanical equipment must be screened and installed using compatible architectural materials and treatments, in a manner so as not to be visible from surrounding properties and streets. Working drawings showing all such equipment and locations shall be submitted to the Building and Safety Department along with construction plan submittal for building permits. Method and design of screening must be approved by the Community Development Department prior to any issuance of building permits related to structures requiring such screening. 72. The following revisions shall be made to the permanent bank building (Parcel 1) based on Specific Plan 2000-049 elevations: Height of tower/turret-style elements at the north and south ends of the building shall not exceed 24 feet in height. The main building height shall not exceed 22 feet. C:\Wrkgrp\Casedocs\SPO49\COA\coacc:sdp691 .wpd U5 4 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SUBDIVISION OF 4.9 ACRES INTO 12 PARCELS TENTATIVE PARCEL MAP 29889 McDERMOTT ENTERPRISES WHEREAS, the City Council of the City of La Quinta, California did, on the 171h day of April, 2001, hold a duly noticed Public Hearing to consider a recommendation from the Planning Commission regarding a request by McDermott Enterprises, to create 12 parcels on 4.9 acres, at the southeast corner of 47`' Avenue and Washington Street and more particularly described as: A PORTION OF PARCEL 2 OF PARCEL MAP 9618, AND PORTIONS OF THE NORTHEAST AND SOUTHEAST QUARTERS OF SECTION 30, TOWNSHIP 5 SOUTH, RANGE 7 EAST WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 271' day of March, 2001, hold a duly noticed Public Hearing to consider a recommendation to the City Council on Tentative Parcel Map 29889, and at said hearing, did recommend approval of said Tentative Parcel Map; and, WHEREAS, the Tentative Parcel Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Commission has determined that the proposed Tentative Parcel Map could not have a significant adverse impact on the environment provided that recommended mitigation is required, and that a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, at the Public Hearing, upon considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following findings to justify approval of said Tentative Parcel Map: The proposed Tentative Parcel Map is consistent with the La Quinta General Plan, in that the subdivision will result in the creation of commercial parcels, to be developed in accordance with the existing Zoning and General Plan designations as established. 2. The design and improvements for the Tentative Parcel Map are consistent with the La Quinta General Plan, in that all proposed parcels meet minimum required dimensions. The design of the proposed commercial lots are consistent with standards as contained in the General Plan. 055 Resolution 2001- Tentative Parcel Map 29889 Adopted April 17, 2001 3. The design of the Tentative Parcel Map, and proposed improvements, are not likely to cause substantial environmental damage, or substantially and unavoidably injure fish or wildlife, or their habitat, in that the site is vacant and has been previously disturbed by anthropogenic activity, to the degree that the site itself does not support any wildlife species. 4. The design of the Tentative Parcel Map and related improvements are not likely to cause serious public health problems, in that responsible agencies have reviewed the project for these issues with no significant concerns identified. Necessary infrastructure improvements for this project have been partially installed as part of the Lake La Quinta project and surrounding area. The health, safety and welfare of current and future residents can be assured based on the recommended conditions, which serve to implement mitigation measures for the project. 6. The design of, and type of improvements for, the Tentative Parcel Map will not conflict with easements acquired by the public at large, for access through, or use of, property within the subdivision, as the proposed subdivision has been reviewed for these issues with no concerns identified. The map design includes provisions for access, utility and other public easements as determined necessary during review of the proposal. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve the above -described Tentative Parcel Map 29889, for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held this 17th day of April, 2001, by the following vote, to wit: C:\Wrkgrp\CCreso\ccresotpm29889.wpd 056 Resolution 2001- Tentative Parcel Map 29889 Adopted April 17, 2001 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEf A, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta u 5'7 C:\Wrkgrp\CCreso\ccresotpm29889.wpd RESOLUTION 2001- EXHIBIT "/4" CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29889 McDERMOTT ENTERPRISES APRIL 17, 2001 GENERAL CONDITIONS OF APPROVAL The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Parcel Map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of any grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading/ Improvement/Encroachment Permits) • La Quinta Community Development Department • Riverside County Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from these agencies. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 4. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. u5s Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 7. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 8. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Washington Street (Major Arterial) - 20 foot. B. 47t" Avenue -10 foot. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 9. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 10. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. u59 Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 11. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 12. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 13. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL AND PARCEL MAP(S) 14. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 15. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building U60 Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 16. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City Resolution, the applicant may acquire standard plan and/or detail sheets from the City. 17. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 18. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 061. Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 19. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 20. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide 'improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 21. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 22. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 062 Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 GRADING 23. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 24. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 25. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan (FDCP) prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 26. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 27. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE 28. Stormwater handling shall conform with the approved hydrology and drainage plan for Lake La Quinta. Nuisance water shall be retained on -site and disposed of in dry wells or as approved by the City Engineer. u63 Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 UTILITIES 29. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 30. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 31. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 32. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS Construct deceleration lane with conforming geometric layout at the access on Washington Street. 2. Extend 8-foot sidewalk in a meandering fashion along the Washington Street frontage. 3. Following removal of the temporary bank facilities on the southwest portion of the property, remove the concrete drive approach and repair curb and sidewalk to City standards. 4. Applicant shall participate to the extent of 25% of the cost of a traffic signal for the intersection of Caleo Bay and 47tn Avenue to be installed at such time as warrants are met. U64 Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 33. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 34. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 35. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 36. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 37. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flow line shall be vertical (1/8" batter) and a minimum of 0.1' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 38. Parking lot design shall conform to the requirements of LQMC Chapter 12.32. 39. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. U65 Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 40. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 41. General access points and turning movements of traffic are limited to the following: A. Washington Street (Major Arterial) - Right turn in, right turn out only. B. 471h Avenue - No turning restrictions. C. Caleo Bay (Local Street) - No turning restrictions. LANDSCAPING 42. The applicant shall provide landscaping in required setbacks, common lots, and park areas. 43. Landscape and irrigation plans shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 44. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 45. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. u66 Resolution 2001- Conditions of Approval - Recommended Tentative Parcel Map 29889 QUALITY ASSURANCE 46. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 47. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 48. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 49. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 50. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 51. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 52. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of the reapportionment. 067 ATTACHMENT 2 Planning Commission Minutes March 27, 2001 29. It was moved and seconded by Commissioners Kirk r to adopt Planning Commission Resolution 2001-035 re mending denial of Zone Change 2000-093. ROLL CALL: AYES: Commissioners B Kirk, Tyler, and Chairman Robbins. NOES: missioner None. ABSENT: Commissioner Ab . ABSTAIN: None. 30. It was moved a econded by Commissioners Kirk/Tyler to adopt Planning Co fission Resolution 2001-036 recommending denial of Site elopment Permit 2000-677. ROLL L: AYES: Commissioners Robbins. NOES: None ABSTAIN: None. Butler, Kirk, Tyler, and Chairman . ABSENT: Commissioner Abels. p4 ran Robbins recessed the meeting at 9:06 p.m. and reconvened at 9:16 p.m. missioner Abels rejoined the Commission. C. Environmental Assessment 2000-405 Specific Plan 2000-049, Parcel Map 29889 and Site Development Permit 2001-691; a request of Colin McDermott for Certification of a Mitigated Negative Declaration of Environmental Impact and design guidelines and development standards for a ± 53-500 square foot commercial/office building; subdivision of a commercial parcel map to subdivide ±4.9 acres into 12 parcels; consideration of development plans for construction of a ± 5,000 square foot permanent bank structure along with a ± 1,440 square foot temporary bank structure to be located at the southeast corner of Washington Street and Avenue 47. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler clarified that they were approving the two bank buildings and asked if the color was to be bright yellow as shown on the elevations. He agrees with staff's recommendations to the Specific Plan and Site Development Permit. He also agreed with using the existing curb cuts and again the Commission did not receive the traffic analysis. Staff stated the Commission was only approving the permanent and temporary bank buildings as part of the Site Development Permit. Staff was uncertain as to the color proposed. U 6 6 G:\WPDOCS\PC3-27-01 wpd.wpd 13 Planning Commission Minutes March 27, 2001 3. Commissioner Kirk asked about the elevator shown on the elevations as located in the southeast portion of the site plan that does not appear to be attached to any of the buildings. Staff stated it was associated with all the buildings. Commissioner Kirk asked staff to explain the right -in access on Washington Street. Senior Engineer Steve Speer stated that for the most part if you have frontage on Washington Street and can comply with the General Plan you can have access on that frontage. The Planning Commission at this time has the right to deny that access or make them consolidate it with an adjoining property. Commissioner Kirk asked if this project was conditioned to have access to the project to the south. Staff gave a history of the accesses on Washington Street for this site. Commissioner Kirk stated that within the site plan there is a parking lot at the south border that could have an access to the development to the south. Staff stated it could be opened and there is a conditioned to connected to the project to the south and indicated where on the site plan. Commissioner Kirk asked if the City normally approves temporary structures before future permanent building. Planning Manager Christine di lorio indicated this was done for the Arts Foundation project. 4. Commissioner Tyler asked if there was an intent to have both an acceleration and deceleration lane. Staff explained the turning plan. Commissioner Tyler asked about combining the access for both projects at the property boundary. Senior Engineer Steve Speer explained the City's did not force the consolidation. They are a separate project and have their access pattern in place and the City let them have their access closer to the intersection and they do comply with the General Plan. The City does try to get reciprocal access across properties to avoid forcing shoppers to go onto an Arterial street to go to an adjacent property. The long term plan for Washington Street is to have extremely heavy traffic in this area with particular congestion between Avenue 47 and Highway 111. In trying to improve traffic flow and streets, the first thing staff looks at is side friction and cutting down on the number of driveways cuts down on the side friction. 5. Commissioner Kirk stated all the exhibits show two driveways onto Washington Street. Staff stated they have conditioned the project to only one driveway. 6. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Colin McDermott, the applicant, stated the temporary building would be in earth tones and there would bet 1 ! 1 G:\WPDOCS\PC3-27-01 wpd.wpd 14 Planning Commission Minutes March 27, 2001 one elevator with walkways combining the two buildings. They do have an easement and access agreement with the adjoining property owner to the south. They, however, have not given them an easement onto their property. Initially they had no interest in joining them for the access, but the opening will be closer to Caleo Bay. Their only concern was the spire and turret in their bank building. They comply with the 22 feet, but the turret goes to 24 feet and the spire goes to 24 feet six inches for a total of 18 inches and 24 inches respectively that would be encroaching. They believe the architectural elements are important to their design. With respect to the 28 feet they do not have an issue. It is the one building and they are 135 feet as opposed to 150 feet. If they have to move the building to comply they wanted to be sure the additional two feet would be allowed or if a portion of the building was within the 150 feet setback they could then raise the building up to hide any mechanical equipment. 7. Commissioner Kirk asked why it would take two years to build the permanent building. Mr. McDermott stated they are in the process of developing the permanent structure, but wanted the two years to allow for any contingencies. 8. Commissioner Abels commended the applicant on his presentation. 9. Commissioner Butler asked if there would be three rows of ATM drive throughs. Mr. McDermott stated they have found at their other banks that this is what is needed. 10. Commissioner Tyler confirmed that there would be no more than two stories. Mr. McDermott stated only two story buildings. 11 . Mr. McDermott questioned the height of the spire. Staff stated Condition #72 would be amended to read with the exception of the 24-foot turret. Condition #5 would be amended to read northeast building. 12. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 13. Chairman Robbins stated he liked the architecture of the buildings, but there is no indication what the signage would be. Mr. Mike Peroni stated that on Figure 20, Item I of the Specific Plan there is a notation on the location of the signs. 071 15 Planning Commission Minutes March 27, 2001 14. Commissioner Tyler asked where the monument sign would be located. Mr. Peroni indicated the location on the site plan. 15. There being no further discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-037, recommending Certification of an Addendum to a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-405, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 16. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-038, recommending approval of Specific Plan 2000-049, as amended. a. Condition #5.A.: The northeast corner two story building shall not exceed 28 feet. 17. Commissioner Kirk asked that a recommendation be forwarded to the City Council regarding the potential for a joint use for an access off of Washington Street between the two property owners. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 18. It was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 2001-039, recommending approval of Parcel Map 29889, as amended. a. Condition #32.A.1. and #43.A.1 . Fix the inconsistency. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 19. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-040, recommending approval of Site Development Permit 2001-691, as recommended. U70 G:\WPDOCS\PC3-27-01 wpd.wpd 16 Planning Commission Minutes March 27, 2001 a. Condition #72: The height of the building shall not exceed 22 feet with the exception of the 24 foot high turret. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. D. Environmental Assessment 96-333 and Tentative Tract Map 30056; a request of The Keith Companies for Chapman Golf Development L.L. for certification of an Addendum to Environmental Assessment 96- and the subdivision of 5.39 acres into 13 parcel/presented he uth terminus of Washington Street within the Traditaccess from Del Gato Drive. 1. Chairman Robbins opened the public heafor the staff report. Planning Manager Christinented the information contained in the staff report, a is on file in the Community Development Departure 2. Chairman Robbins asked if there w/n�umber ny questions of staff. Commissioners discussed with staff of units approved and built. 3. There being no further question f staff, Chairman Robbins asked if the applicant would like to ddress the Commission. Mr. Kris Schultz, representing the plicant, stated he was available to answer any questions. 4. Chairman Robbins as if there was any other public comment on this project. Mr. R dall Jackson, 78-915 Zenith Way, attorney representing prop ty owners within the Tradition, stated their concern was t proper notice was not given to the adjoining property ow s and that this is a substantial change to the character o he community. None of the proposed lots are as large as t se existing. Other aesthetic concerns as well as the access these lots need additional time for them to investigate the im cts. /bill om Lange, Talking Rock Turn, stated his concern that the f La Quinta is operating under a false process. By asking a oper to provide a certified list of homeowners the City is not ing accurate information. He has no trouble getting his tax om the County or mailings from the HOA. The City receives certified by a company not even in the City and most of the 07 G:\WPDOCS\PC3-27-01 wpd.wpd 17 Aft PAO BA oK PAS pE'NATIONALM.,W April 6, 2001 City of La Quinta Members of City Council 78-495 Calle Tampico La Quinta, California 92253 ATTACHMENT #3 Subject: PDNB - response to Planning Commission Washington Street Access to Adjoining Property Members of City Council: The Palm Desert National Bank (PDNB) is in the process of developing a 5-acre site at the southeast corner of Washington Street and Avenue 47 to be known as the La Quinta Professional Plaza. The project proposes construction of a 5,000 square foot single -story bank, and 48,500 square feet of office space broken up between four single -story and seven two-story buildings with associated parking, landscaping and utility improvements on site. The two-story buildings are clustered with the second story elements linked with balconies to promote a "campus -like" development. During the Planning Commission Meeting March 27, 2001, the City engineer presented information to the Commission as to traffic circulation options for the site from Washington Street: provide no access, move the driveway to the southern property line, or leave it where it is currently designed. After the unanimous approval of the La Quinta Professional Plaza development, as submitted, the Commission asked the staff to provide the City Council with information regarding the Washington Street Access and it's impact on the property to the south. In the purchase contract for the property, PDNB and the owners of the adjoining property to the south entered into an easement agreement (see Attachment A). This agreement was made because the PDNB property has two existing access points form Washington Street and the adjoining property has none. The easement grants access to the adjoining property owners to common driveways (see Attachment B), although, this contract is not reciprocal and does not grant the PDNB easement to the adjoining property. u71. 73-745 [I Paseo, Palm Desert, California 92260-4328 (760) 340-1145 • 70-390 Highway 111, Rancho Mirage, California 92270-5100 Much time and effort has been spent in the design, engineering and planning for the La Quinta Professional Plaza to maintain an interesting campus -like environment integrated into the existing setting. The provisions of access to the adjoining property per the conditions of the original purchase contract were a key design constraint, which the project has addressed while creating a complimentary design solution. In fact, the circulation design creates unique features, both visual and physical that compliment the project. The design also provides for shared access for the neighbors to the south at our expense in a manner that meets our design requirements and achieves the City's desire to reduce ingress/egress points along Washington Street. In summary, the alteration of this access goes against the design concept and compromises the design integrity. Therefore, PDNB is requesting that the City Council maintain the current circulation design in agreement with the original purchase contract and easement, and as approved by the Planning Commission at the March 27, 2001 meeting. Thank you, Randal D. Miller President/COO RDM/sm Colin McDermott McDermott Enterprises cc: Jerry Herman, Director of Community Development u75 4 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: A.G. Spanos Construction, Inc. 3773 Howard Hughes Parkway, Suite 590S Las Vegas NV 89109 EASEMENT AGREEMENT THIS EASEMENT AGREEMENT ("Agreement") is entered into and made effective as of the _ day of June, 2000, by and between A.G. Spanos Construction, Inc., a California corporation ("Grantee"), and Palm Desert National Bank, a national banking association ("Grantor"), with reference to the following: RECITALS A. Grantor is the owner of the real property described on Exhibit "A" attached hereto ("Servient Tenement"). B. Grantor intends to develop, for commercial purposes, a planned development (as defined in Section 1351[k] of the California Civil Code) on the Servient Tenement ("Project"). In connection therewith, Grantor intends to create, within the Project, common areas (as defined in Section 1351 [b] of the Civil Code) consisting of driveways ("Common Driveways") that will be used to provide vehicular and pedestrian access to separate interests (as defined in Section 1351[l][3] of the Civil Code). C. Grantee is the owner of the real property described on Exhibit "B" attached hereto ("Dominant Tenement"). The Dominant Tenement is adjacent to the Servient Tenement on the south side. D. Grantor desires to grant to Grantee an easement over the Servient Tenement upon and subject to terms and conditions as provided herein. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Grant of Easement. Grantor hereby grants to Grantee and Grantee hereby accepts from Grantor an easement ("Easement"), upon and subject to the terms and conditions set forth herein. 2. Easement Areas. The areas covered by the Easement ("Easement Areas") shall consist of those portions of the Common Driveways to be created by Grantor that are reasonably necessary or expedient for purposes of the Easement. Prior to commencement of construction of the Project, Grantor and Grantee shall execute, acknowledge and record a supplement to this Agreement which precisely and legally defines the Easement Areas. Until that has occurred, all portions of the Common Driveways depicted on the site plan attached hereto as Exhibit "C" shall constitute the Easement Areas. The Easement Areas may be adjusted to accommodate reasonable adjustments to Grantor's site plan. 3. Purposes of Easement. The Easement shall be used for purposes of providing vehicular ingress over the Easement Areas from Washington Street to the Dominant Tenement, and vehicle egress over the Easement Areas from the Dominant Tenement to Washington Street. The Easement shall be for the benefit of the owner(s) of the Dominant Tenement, and authorized agents, employees, guests and invitees of such owner(s) ("Authorized Users"). The parties acknowledge and agree that the Easement Areas are not intended to be used for primary access to and from the Servient Tenement, but rather as just a secondary and supplemental route for vehicular Authorized Users. pdnbeasementagreemen2.wpd6/20/00 1 1176 4. Appurtenancy of Easem( , The Easement shall be appurtenan` and for the benefit of the Dominant Tenement, and the owner(s) thereof, for the benefit of Authorized Users. 5. Term of Easement. The Easement and rights and obligations herein shall commence when Grantor has constructed asphaltic pavement over the Easement Areas pursuant to the development of Grantor's Project, and shall continue thereafter in perpetuity. 6. Repair and Maintenance of Easement Area as. Subsequent to commencement of the Easement, the owner of the Servient Tenement shall repair and maintain the Easement Areas and improvements thereon in a neat, clean, safe, operable and first class condition. Anything herein to the contrary notwithstanding, in the event repairs and/or maintenance are necessitated by damage resulting from negligent or intentional conduct of any person or entity, the responsible person or entity shall be obligated to pay and/or reimburse all costs incurred in connection therewith. 7. General Provisions. The parties hereby agree to the following general provisions: A. Notices. Unless otherwise specifically provided herein, all notices, demands or other communications given hereunder shall be in writing and shall be (i) delivered personally, in which case notice shall be deemed to have been given upon delivery, (ii) .delivered by United States registered or certified mail, return receipt requested and postage prepaid, in which case notice shall be deemed to have been given as of the third business day after mailing, (iii) delivered by a reputable and nationally recognized overnight courier, in which case notice shall be deemed to have been given upon delivery, or (iv) transmitted telephonically via facsimile, in which case notice shall be deemed to have been given upon receipt by the sender of certification of transmission, addressed as follows: If to Seller to: Ray Hanes A. G. Spanos Construction, Inc. 3773 Howard Hughes Parkway Suite 590S Las Vegas, NV 89109 Telephone: 702/733-3930 Fax: 702/733-0215 If to Title Company to: Betty Kirby Stewart Title Company 44-350 Monterey Avenue Palm Desert, CA 92260 Telephone: 760/568-1874 Fax: 760/340-0394 If to Buyer to: Randal D. Miller, President Palm Desert National Bank 73-745 El Paseo Palm Desert, CA 92260 Telephone: 760/340-1145 Fax: 760/340-1387 If to Escrow Company to: Betty Kirby Stewart Title Company 44-350 Monterey Avenue Palm Desert, CA 92260 Telephone: 760/568-1874 Fax: 760/340-0394 B. Entire Agreement. This Agreement contain the entire agreement between the parties relating to the transaction contemplated hereby. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged herein. This Agreement may not be amended without the written consent of all parties. v77' pdnbeasementagreemen2.wpd6/20/00 2 C. Attorney's Fet In the event of any litigation arising of or relating to this Agreement or the breach or performance of it, the prevailing party shall be entitled to recover reasonable attorneys fees incurred in connection therewith. D. Bindine on Successors. The terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, successors and assigns, as owners of the Dominant or Servient Tenements, to the extent provided or contemplated herein. E. Effect of Unenforceable Terms. In the event any term, covenant, condition, provision, or agreement herein contained is held invalid, void or otherwise unenforceable by any court of competent jurisdiction, such decision shall not effect the remaining terms. F. Governing Law. This Agreement, and the rights and obligations of the parties hereunder, shall be construed and enforced in accordance with the laws of the State of California. G. Assig_nment. The rights and obligations of the parties to this Agreement may be assigned or delegated to heirs, successors and assigns of the parties, as owners of the Dominant or Servient Tenements, to the extent provided or contemplated herein. H. Further Assurances. Each party agrees to and shall take and perform in good faith any and all further steps and actions, and execute and acknowledge any and all further documents, as may be reasonably necessary and/or expedient in order to effectuate the intents and purposes of this Agreement. I. Reasonable Approvals. Whenever this Agreement calls for the approval or consent of either party, such approval or consent shall not be unreasonably withheld, conditioned or delayed. J. Time of Essence. Time is of the essence of this Agreement and each and every term and provision hereof. K. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document. This Agreement may be signed telephonically via facsimile and, when so signed, shall be valid as if signed by original (wet) signatures. L. Arbitration. In the event of any dispute regarding this Agreement, the matter shall be decided by binding arbitration to be conducted in the Coachella Valley in accordance with the commercial arbitration rules of the American Arbitration Association. M. Exhibits and Recitals. All exhibits and recitals referenced herein are incorporated into this Agreement as though set forth in full. The Exhibits attached hereto are identified as follows: Exhibit Letter Exhibit Description A Legal Description of Servient Tenement B Legal Description of Dominant Tenement C Site Plan showing Common Driveways 078 pdnbeasementagreemen2.wpd6/20/00 3 IN WITNESS WHEREOF, the parties have executed this Agreement and made it effective as of the day and year first above written. GRANTEE: Date: (-),1. -(DD GRANTOR: Date: 6-ZX� -(. STATE OF CALIFORNIA ) ss COUNTY OF I� A.G. Spanos Construction, Inc., a California corporation By: ram) &,4x E . William E. Barbour, Vice President Palm Desert National Bank, a national banking association ss'sooJciaattiion,�/ By: Randal D. Miller, President On 6- U- Ott before me, L`Ti/ �/ !� A40.11t Jj d1r3L1 , personally appeared William E. Barbour, r personally known to me - or - o proved to me on the of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the nerson. or the entity upon behalf of\which the person acted, executed the instrument. Witness my hand and official seal. SIGNAT(q OF NOTARY STATE (OF CALIFORNIA ) ss COUNTY OF RIVERSIDE ) P[t GY J. NELSON Commission # 1213ont z Notary Public - Cafifamia 3i z San Joaquin County Wry comm. Ex ices loan ,= On before me, ) `,tl�r1 �`1r1�R�aY` �Ti4(�s "�cs jjc., personally appeared Randal D. Miller, personally known to me - or - o proved to me on the basis of satisfactory evidence, t6 be the person whose name is subscribed to the wrthin instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. Witness my hand and official seal. SIGNATURE OF NOTARY' �DIIeRYYei01e e9YGypyeeyyYpY�YY IIeX _11e�YrjIYWYY �Com�m.. a 1�2oJj1211l Notary Pu Callfornlajp Z je RWeratde County commission 8>� Snap erarrarrerrree eeen2i0te01 pdnbeasementa,-reemen2.wpd6/20/00 (179 TIME LAND P.EFERRED TO 'r_2-R2!N IS SITUATED IN 7 E STA_E OF CALIFORNIA, CO'NTY OF RIVERSIDE, AIM IS DE C IBED AS FOLLOWS: PARCEL 1: THE NORTH :ALF OF TH3 NORTHWEST QUARTER OF 7�= NO?,:r.'rt'EST QUnRTFR OF THE SOUTHEAST QJP.RTER OF SECTION :01 TG:v'NSHIP 5 SOUTH, RANGE 7 EAST, S:�VN SEPUNA MIND PASE k':) M RIDI?ti; EXC8'PT THE ViESTERLY 30.00 FEET CO_WEYED TO TFE CO .;TY 0= RIV2R21DE, FOR ROAD I ;J POSES; AL',�O EXCEPT THEREFROX TKAT PORTION OF SAID - ND _;zE CITY 0' 1,A QUTA;TA, ?Y DOCU:4IcNT ?2F.,CORD=D JA\J=-Y I'_, ? 595 lk -�NSTRUMT'-\ T NO. 9037 OF OFFICIAL RI CCr = . PARCEL 2: TiIAT PORTION OF PARCE 2 OF PARCEL DAP NO. °E 18 , IS S O:I:. BY hLzP ON FILE IN BOOK 60 FAGE(S) 18, OF PARCF_• MAE ECORDS OF RIVERSIDE COUN_V, Co-?LIFORNiA, DESCRIB=- AS FO-LO:C_: BEGINNING �T THE !NTnRSECTION• OF TFE SOiJT=—I'- L1NE 0. SAID Pn_RCEL 2 WITH A LIN= PARALLEL WITH AND 1S6.Gv FEE? ^TF?,T.Y 3-S MEASURED ?1T RIG-` ANGLUS FP,OX THE WES*DR " ' �: ZF NORTHEAST QUARTER OF SECTIOyi 30, FAST, SF_V BEPVAP.D?NO BASE P*iD MERIDIAN', A5 SH FN G`: S�_ID tcaP; `!'F:L'h'CE IrOF:Tr 00 ° 19' 36" :TEST ALONG SAID=:Ati_•LEL ?•7N: A DISTP`:C= OF 40.68 FEET; - HEK-^_3 L.E'AVIhG .SAID P?,R _'-�Lc?• 44040'24" EAST A D187ANCE OF 32.53 PEE.- TO _..� SO•- = ERLY =IG OF WAY LIKE OF 47TE ?.VENUE AS DESCRIBES 1-14 _=_DS 8, 1990 AS INSTF:JI-11PiT NOS. 211030 Tr_RO_Gi 211039 C= O?FIC:=_L RECORDS OF RIV1 RSID? COUNTY, C??•IF08VI TI?=NCE =AST ALONG SAID SOUTIER-•`v LIME 1 DIST-_`.+C 0= 222 =ET _0 _E H$r INNING OF A CL7RV•= CON. -CAVE SOUTi E LY AND _:: II;G %- F` AILS 0 564.00 F=ET; THENCE SOU T =EASTERLY F•?OVG SAIP CLTRV_ CENTRAL FNIGL, OF 19"6' _ 7" Ail A. -RC D Ss: ''CE C' 19 3 _ -. - THF.ATCE SO;ITII 700401=9" FAST A D=STr.NCi OF 6e.:5 SOU` E 69°33'26" ➢TES= A DISTF%CE OF =18, 23 =_= TO = E PO_`-'y0=' EtEGINNID:G . ' PARCEL 3: THAT I POP': --ON OP I'PJtl7 =IQ —E D;OR - FEAST C;:jAp OF Sc-7 17 20, EXHIBIT "A" TO EASEMENT AGREEMENT (LEGAL DESCRIPTION OF SERVIENT TENEMENT) (180 page I of 2 TOWNSHIP 5 SCUT- ''r�GE 7 EAST, SA.v BERNA RD-`7^ BASE AND IdE�IDIAI I AND L i�ITHIN A PARCEL OF 7ab.�iI .��VEYED TO THE COACHELL•A VALLEY COUNTY WATER DISTRICT, RECOPOED DECEMBER 4, 1974 AS INSTRUMENT NO. 154662 OF OFFICIAL RECORDS OF RIVERSIDE COn TY, CALIFORNIA, DESCRIBED AS FOLLOWS: COVIMENCING AT THE SOUTHWEST CORNER OF SAID NORTHEAST QUARTER; THENCE NORTH 89029'55" F-kST, 156.00 FEET TO rHE POINT OF BEGINNING OF THE PARCELOF L%ND HEREINAFTER DESCRI ED, SAID POINT ALSO BEING THE SOUTHEAST CORNER OF TH.:T PA?C:?+ OF LAND CONVEYED TO THE CITY OF LA QUINTA RECORDED h'_=.RCH 2:, 1990 AS INSTRUNENT NO. 112038 OF OFFICIAL RECO1-DS 0= RIVEDSIDS COLNTYr CAL,T_FORNIZ; -HENCE NORTH 89029'55" EAST, 55-1.11 FEET; THENCE NORTH 26007'33" NIEST, 23.78 FEET;' THENCE NORTH 70C44'23" WES 26.43 FEET, TO A POINT ALSO BEING AN AN31DE POINT 0` THE SOUTHERLY LINE OF T'r_lT -ARC=L O LAND COV'VE'_ED TO A'—P CITY OF LA QUINTA RECORDED JUNE 81 1990 AS X?�S.RU , PVT NOS. 211030 T::ROUGH 211039 OF OFFICIAL RECORDS�+ GF RIVERSIDE COU?ITY, C?.=IFORNIA; T'rIENC2 SOUTH 89029'55" WZEST, 515.15 FEET; THENCE SOUT'n 00°7.3'00" EAST, 30.00 FEET TO THE POINT OF ==.INN=BIG, COIN page 2 of 2 THE LAND REFERRED TO HEREIN IS SITUATED IN ='r.? ST.7-- OF CALIFORNIA, COUNTY OF RIVERSIDE, FND IS DES2RIBED AS FOLLOWS: LOT 284 OF TRACT 24230, AS SFOrNN BY MAP O\ FILE _\ BOOK 21= PAGE(S) 69 THROUGH 82, INCLUSIVE, OF t,LzPS, =-CORD-c OF RIVERSIDE COUNTY, CALIFORNIA. EXHIBIT "B" TO EASEMENT AGREEMENT (LEGAL DESCRIPTION OF DOMINANT TENEMENT) u8�' Avg 031d0 11MIS NOlONIHSb'M CAS G) S�r Q U bA .-i Cd PLO 2 3 .rr^y o V1 O