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2001 05 15 CCCity Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday. May 15. 2001 - 2100 P.M. I. CALL TO ORDER Beginning Res. No. 2001-46 Ord. No. 357 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. Ill. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a), PENDING LITIGATION, COACHELLA VALLEY WATER DISTRICT V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 010827 NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties do not attend the closed session. IV. PLEDGE OF ALLEGIANCE City Council Agenda RECONVENE AT 3:00 P.M. Page 1 May 15, 2001 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS 1. PRESENTATION BY IMPERIAL IRRIGATION DISTRICT REGARDING STATUS OF UPCOMING SUMMER MONTHS. Vill. WRITTEN CORRESPONDENCE - NONE IX. APPROVAL OF MINUTES MINUTES OF THE MEETING OF MAY 1. 2001. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED MAY 15, 2001. 2. TRANSMITTAL OF TREASURER'S REPORT FOR MARCH 31, 2001. 3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT FOR MARCH 31, 2001. 4. AUTHORIZE THE CITY MANAGER TO ENTER INTO A REIMBURSEMENT AGREEMENT FOR THE CONSTRUCTION OF AN ACOUSTIC WALL ON THE WEST SIDE OF WASHINGTON STREET FROM AVENIDA LA FONDA TO AVENUE 52. 5. ADOPTION OF THE CITY'S 2001-2002 ECONOMIC DEVELOPMENT PLAN. 6. APPROVAL OF A REQUEST BY THE COACHELLA VALLEY RECREATION AND PARK DISTRICT TO USE THE FRITZ BURNS PARK RECREATION ROOM FOR SUMMER DAY CAMP. 7. APPROVAL OF REQUEST BY THE PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY FOR RATIFICATION OF NAME CHANGE, 8. APPROVAL OF 4-WAY STOP AT THE INTERSECTION OF MONROE STREET AND AVENUE 54. City Council Agenda Page 2 May 15, 2001 t 00Aw 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 29886, LANDAQ, INC. A DELAWARE CORPORATION. 10. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29894-1, COUNTRY CLUB OF THE DESERT, NRI-CCP 1, LLC, A DELAWARE LIMITED LIABILITY COMPANY. 11. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR MODIFICATIONS TO THE DE MARTINO ART PIECE LOCATED ON THE NORTHEAST CORNER OF WASHINGTON/HIGHWAY 111. 12. DENIAL OF CLAIM FOR DAMAGES FILED BY CHRISTINE L. BARRON - DATE OF LOSS: MARCH 1, 2001. 13. APPROVAL OF A PROPOSAL FOR A SAFE ROUTES TO SCHOOL GRANT TO CONSTRUCT SIDEWALK ON ADAMS STREET AND WESTWARD HO DRIVE. 14. AUTHORIZATION FOR OVERNIGHT TRAVEL - COMMUNITY SERVICES DIRECTOR TO ATTEND THE CALIFORNIA ASSOCIATION OF MUSEUMS CONFERENCE IN LOS ANGELES, JULY 12-14, 2001. 15. AUTHORIZATION FOR OVERNIGHT TRAVEL - FOR THE COMMUNITY SAFETY MANAGER TO ATTEND A 'POWER POINT' TRAINING CLASS GIVEN BY CALIFORNIA SPECIALIZED TRAINING INSTITUTE IN SAN LUIS OBISPO, JUNE 22, 2001. 16. APPROVAL OF SB 821 PEDESTRIAN/BICYCLE FACILITIES GRANT APPLICATION. XI. BUSINESS SESSION 1. CONSIDERATION OF PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 90-1. FISCAL YEAR 2001-2002. A. MINUTE ORDER ACTION 2. CONSIDERATION OF TECHNICAL TRAFFIC COMMITTEE RECOMMENDATIONS REGARDING TRAFFIC CONTROL IN VICINITY OF ADAMS PARK AND OTHER LOCATIONS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF AN AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION AND MEDICAL AID FOR THE CITY OF LA QUINTA. 4. SECOND READING OF ORDINANCE 356 - AMENDING TITLE 13, SECTION 13.20.115 - AMENDING MAPS OF THE LA QUINTA CHARTER AND MUNICIPAL CODE BY ALLOWING APPROVAL BY THE COMMUNITY DEVELOPMENT DIRECTOR. A. ADOPT ORDINANCE 356 ON SECOND READING City Council Agenda Page 3 003 May 15, 2001 XII. r4" XIV *i9 STUDY SESSION -NONE REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (PERKINS) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 16. PLANNING COMMISSION MINUTES FOR APRIL 10 AND APRIL 24, 2001. 17. HISTORIC PRESERVATION COMMISSION MINUTES FOR MARCH 22, 2001 18. ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE MINUTES FOR MARCH 21 AND APRIL 18, 2001. 1. CITY MANAGER A. REPORT ON FUNDING FOR AN ELECTRIC UTILITY MUNICIPALIZATION FEASIBILITY STUDY TO BE CONDUCTED BY THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS. 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. CITY COUNCIL SUMMER MEETING SCHEDULE 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR APRIL 2001. 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR APRIL 2001. B. LAFCO HEARING ON VISTA SANTA ROSA, MAY 24, 2001, INDIAN WELLS COUNCIL CHAMBERS. 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR APRIL 2001. 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY REPORT FOR APRIL 2001. 9. POLICE CHIEF A. MONTHLY REPORT FOR APRIL 2001. 10. FIRE CHIEF MAYOR AND COUNCIL MEMBERS' ITEMS VILLAGE PROMOTION AND ECONOMIC DEVELOPMENT OFFICE (SNIFF) City Council Agenda Page 4 004 May 15, 2001 RECESS TO REDEVELOPMENT AGENCY MEETING XVI. PUBLIC COMMENT XVII. RECONVENE AT 7:00 P.M. This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. LA QUINTA MIDDLE SCHOOL ART AWARDS XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. PUBLIC HEARING TO CONSIDER FISCAL YEAR 2001-2002 CAPITAL IMPROVEMENT PROGRAM. A. RESOLUTION ACTION 2. PUBLIC HEARING TO CONSIDER A ONE-YEAR EXTENSION OF TIME FOR TENTATIVE TRACT MAP 29053, A SUBDIVISION OF 103 SINGLE FAMILY LOTS ON 33+ ACRES LOCATED NORTHWEST OF THE INTERSECTION OF JEFFERSON STREET AND AVENUE 50. APPLICANT: LUNDIN DEVELOPMENT COMPANY. A. RESOLUTION ACTION 3. PUBLIC HEARING ON 1) A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2) GENERAL PLAN AMENDMENT 2001-076, A REQUEST TO REMOVE 19.64 ACRES OF TOURIST COMMERCIAL USE AND REPLACE WITH MEDIUM DENSITY RESIDENTIAL USE; 3) ZONE CHANGE 2001-099, A REQUEST TO REMOVE 19.64 ACRES OF TOURIST COMMERCIAL ZONE AND REPLACE WITH MEDIUM DENSITY RESIDENTIAL ZONE; 4) PUERTA AZUL SPECIFIC PLAN 2001-053, A REQUEST FOR DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR 127 RESORT VILLA UNITS; AND, 5) TENTATIVE TRACT MAP 30096 A REQUEST TO SUBDIVIDE 19.64 ACRES INTO 127 RESIDENTIAL LOTS AND OTHER AMENITY LOTS ON PROPERTY LOCATED AT 57-325 MADISON STREET. APPLICANT: PUERTA AZUL PARTNERS, LLC. A. RESOLUTION ACTION(S) B. READ BY TITLE ONLY AND WAIVE FURTHER READING C. INTRODUCE ORDINANCE 005 City Council Agenda Page 5 May 15, 2001 XIX. ADJOURNMENT - The next regular meeting of the La Quints City Council will be held at 2:00 p.m. on Tuesday, June 5, 2001, in the City Council Chambers, 78-495 Calls Tampico, La Quinta, CA 92253. I, June S. Greek, City Clerk of the City of La Quints, California, do hereby declare that the foregoing agenda for the City Council meeting of May 15, 2001, was posted on the outside entry to the Council Chambers, 78-495 Calls Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, May 11, 2001. DATED: May 11, 2001 J GREEK, CIVIC City Clerk, City of La Quints, California PUBLIC NOTICE The La Quints City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. AM City Council Agenda Page 6 May 15, 2001 PICQ L ;5j5 R _LILI a /& _r BOYS & GIRLS CLUB OF COACHELLA VALLEY May 15, 2001 Boys &Girls Club of Coachella Valley 42-600 Cook Street Mr. Mark Wasserman SinPalt 120 Waste Management of the Desert 760 8361160A 92211 41-575 Eclectic Street 760 776.9111 FAX Palm Desert, CA 92260 e-mail b cofmorg becofcv.org g g Re: Boys & Girls Club of Coachella Valley -La Quinta Community Clean-up Day CLUB BOARD OF DIRE,TORs Dear Mark: Carolyn Anderson Ralph Anderson Ed Baker This letter is in response to our conversation last week Larryslaekarby regarding Waste Management of the Deserts' participation in Betty Case LarrChank our Community Clean-up Day at our La Quinta Unit this MikeDeGas Mike aeperin Saturday, May 19, 2001 from SAM-12Noon. We will be David J.Erwin painting our rail fence in front of the Club, landscape clean-up Jon FitzHenry Bob Frame and landscape re -planting. Our request is for a roll -off bin to be Tom Freeman placed at the southwest corner of our parking lot at 49-975 Park Brian S. Harnik, Esq. Avenue, La Quints. Gina LeslieDick McClung Dennis A. Modrich Thank you so much for your in -kind contribution to this Beverly Montgomery Lucia Moran Community event. Waste Management of the Desert is, and has Richard B. Nelson always been, a wonderful community partner. Mark Nickerson Larry Payton you have an , p Hendrick Santos If y y questions lease contact me at 347-1412. Las F. Simmons Mark D. Simon Sin TQIy Judy Vossler Mike Way Leo Wyler Doug Yavanian FOUNDATION L cia Moran, BOARD OF TRosTEEs Director of Community Development David J. Erwin John Foster Joan Frame Tony Lizza cc: La Quints Mayor & City Council Al McCandless Dick McClung Dennis A. Modrich Mark Nickerson Les Peterson Ronnie Richardson Don Roberts, Sr. Mark D. Simon Leo Wyler 00/ A United Way Agency , The POSH'%VB Place For Kids May 15, 2001 Mr. Mark Wasserman Waste Management of the Desert 41-575 Eclectic Street Palm Desert, CA 92260 Re: Boys & Girls Club of Coachella Valley -Construction Bin Donation Dear Mark: This letter is in response to our conversation last week regarding Waste Management of the Deserts' participation in our re -model at the La Quinta Unit of the Boys & Girls Club of Coachella Valley. We will be painting the entire interior and replacing all the flooring. Our request is for a roll -off bin to be placed at the southwest corner of our parking lot at 49-975 Park Avenue, La Quinta for the dates listed below. Due to a funding shortfall with the City of La Quinta, we will be doing the rehab in Phases. Phase one entails partial painting & floor replacement. The painting will begin the week of May 21 and the painter will be out by June 8th. The week of June 11th we will have the games room carpet pulled and new VC Tile installed. We will also refinish the gym floor during the week of June 11th. Phase two will begin after the City of La Quinta's budget review and adoption in July. If we are funded, we will be doing the painting room by room and the week of September 17th we will finish all the rest of the flooring. I will keep in touch for the exact dates on when the painting will resume. Thank you so much for your in -kind contribution to the Boys & Girls Club of La Quinta rehab. Your contributions have been a great help in making this rehabilitation a reality. As I've stated many times, "Waste Management of the Desert is, and has always been, a wonderful Community Partner". If you have any questions, please contact me at 347-1412. Moran, :or of Community Development cc: La Quinta Mayor & City Council The POSit%Ve Place For Kids a� BOYS & GIRLS CLUB OF COACHELLA VALLEY Boys & Girls Club of Coachella Valley 42-600 Cook Street Suite 120 Palm Desert, CA 92211 760 836-1160 760 776-9111 FAX e-mail idumtte®becofov.org www.bgoofev.org CLUB BOARD OF DIRECTORS Carolyn Anderson Ralph Anderson Ed Baker Larry Blackerby Betty Case Larry Chank Mike DeGasperin David J. Erwin Jon FitzHenry Bob Frame Tom Freeman Brian S. Harnik, Esq. Gina Leslie Dick McClung Dennis A. Modrich Beverly Montgomery Lucia Moran Richard B. Nelson Mark Nickerson Larry Payton Hendrick Santos Lee F. Simmons Mark D. Simon Judy Vossler Mike Way Leo Wyler Doug Yavanian FOUNDATION BOARD OF TRUSTEES David J. Erwin John Foster Joan Frame Tony Lizza Al McCandless Dick McClung Dennis A. Modrich Mark Nickerson Les Peterson Ronnie Richardson Don Roberts, Sr. Mark D. Simon Leo Wyler 008. ��''\\ YYdi7]1 A United Way Agency �� Tit,,44Q" CE`y Or'['1'9�S AGENDA CATEGORY: BUSINESS SESSION COUNCIL/RDA MEETING DATE: MAY 15, 2001 CONSENT CALENDAR ITEM TITLE: STUDY SESSION Demand Register Dated May 15, 2001 PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated May 15, 2001 BACKGROUND: Prepaid Warrants: 45160 - 451921 17,766.31 45193) 53.75 45194 - 452031 16,721.61 45204 - 452081 1,066.52 45209 - 452161 20,995.51 Wire Transfers) 47,889.75 P/R 6805 - 6878) 92,942.50 P/R Tax Transfers) 26,372.99 Payable Warrants: 45217 - 453651 1,809,334.36 $2,033,143.30 FISCAL IMPLICATIONS: Demand of Cash - City $1,947,476.44 Falconer, Financk Director CITY DEMANDS I1917_1I7a LVJVNI M117CJ $1,947,476.44 $2,033,143.30 009 CITY OF LA QUINTA BANK TRANSACTIONS 4/25/01 - 5/8/01 4/27/01 WIRE TRANSFER - DEFERRED COMP 4/27/01 WIRE TRANSFER - PERS 4/27/01 WIRE TRANSFER - CREDIT UNION 5/01/01 WIRE TRANSFER - RDA ESCROW $6,211.03 $11,132.72 $5,546.00 TOTAL WIRE TRANSFERS OUT $47,889.75 !_E ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:15AM 05/08/01 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 45264 05/08/01 DAN200 DANONE WATERS OF NORTH 330.50 45265 05/08/01 DES065 DESERT TEMPS INC 3027.60 45266 05/08/01 DES200 DESERT REHAB SVC INC 1000.00 45267 05/08/01 DES220 DESERT SPECIAL OLYMPICS 1000.00 45268 05/08/01 DGI100 DGI SIGNS INC 905.16 45269 05/08/01 DLO100 DLO ENTERPRISES INC DBA 2625.92 45270 05/08/01 DOU010 DOUBLE PRINTS 1 HR PHOTO 32.33 45271 05/08/01 DOU200 LES DOUGLAS 328.30 45272 05/08/01 DRE100 DRESCO REPRODUCTION INC 196.92 45273 05/08/01 EXP200 EXPRESS DETAIL 1365.00 45274 05/08/01 FAL050 JOHN FALCONER 48.75 45275 05/08/01 FIR015 FIRST AMERICAN REAL 140.74 45276 05/08/01 FIS050 FISHER BUSINESS SYSTEMS 32.25 45277 05/08/01 GAT040 GATEWAY COMPANIES INC. 21868.00 45278 05/08/01 GCS010 GCS WESTERN POWER & EQUIP 1262.19 45279 05/08/01 GEN100 THOMAS P GENOVESE 34.18 45280 05/08/01 GRA007 GRAINGER 32.50 45281 05/08/01 GRA010 GRANITE CONSTRUCTION CO 23.61 45282 05/08/01 GRA011 GRANITE CONSTRUCTION CO 84793.50 45283 05/08/01 HAI100 HAINES & COMPANY INC 161.50 45284 05/08/01 HDL050 HDL COREN & CONE 613.11 45285 05/08/01 HEG050 JIM HEGGE 162.50 45286 05/08/01 HIL150 HILTON FARNKOPF & 6057.50 45287 45288 05/08/01 95"@8"91 HOA010 HGP4939 HUGH HOARD INC HGME VOID ��i'` 70.00 45289 PEP91T T VOID 63�0 -i86.99- 45290 05/08/01 H00050 FAYE HOOPER 75.00 45291 05/08/01 IMP100 IMPACT SCIENCES INC 4154.12 45292 05/08/01 IND010 CITY OF INDIO 40.00 45293 05/08/01 JPRO10 JP REPROGRAPHICS 1418.99 45294 05/08/01 KIL100 KILLER BEE SWARM REMOVAL 225.00 45295 05/08/01 KIN100 KINER/GOODSELL ADVERTISNG 42421.85 45296 05/08/01 KIR010 TOM KIRK 610.48 45297 05/08/01 KRI100 BRUCE KRIBBS CONSTRUCTION 5665.00 45298 05/08/01 KSL053 KSL DEVELOPMENT CORP 2860.50 45299 05/08/01 LAQ056 LA QUINTA VILLAGE FLORIST 241.88 45300 05/08/01 LAQ100 LA QUINTA VOLUNTEER FIRE 268.00 45301 05/08/01 LAQ400 LA QUINTA NURSERY 2000.00 45302 05/08/01 LAS200 LA SALLE LIGHTING SERVICE 1256.85 45303 05/08/01 LES020 JANELLE LESLIE 30.10 45304 05/08/01 L00010 LOCK SHOP INC 151.71 45305 05/08/01 LOW100 LOWE'S COMPANIES INC 91.23 45306 05/08/01 LUN050 LUNDEEN PACIFIC CORP 49418.96 45307 05/08/01 MCDO10 MC DOWELL AWARDS 251.28 45308 05/08/01 MEE100 WAYNE MEEDS 125.00 45309 05/08/01 MOM100 MOM'S GAS STATION 938.07 45310 05/08/01 MUN010 MUNI FINANCIAL SERV INC 3795.27 45311 05/08/01 NAT025 NATIONAL NOTARY ASSOCIATI 59.00 45312 05/08/01 NAV100 NAVARRETE STUDIO 1500.00 Oil ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:15AM 05/08/01 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 45313 05/08/01 NAW010 RON NAWROCKI 2700.00 45314 05/08/01 NIC101 NICKERSON & ASSOC INC 3885.00 45315 05/08/01 NIE150 DIANE G NIEMANN 591.75 45316 05/08/01 OFF005 OFFICE DEPOT INC 107.25 45317 05/08/01 OUT100 OUTDOOR SERVICES INC 100.00 45318 05/08/01 PAL010 PALM SPRINGS DESERT RESRT 115125.00 45319 05/08/01 PAR200 PARK WEST LANDSCAPE INC 4272.49 45320 05/08/01 PIT100 NOEL PITTMAN 61.60 45321 05/08/01 PRIO16 PRIME -STRIPE INC 650.50 45322 05/08/01 PRI020 THE PRINTING PLACE 180.60 45323 05/08/01 PSI050 PSI ENVIRON GEOTECH CONS 4751.75 45324 05/08/01 RAD050 RADIO SHACK 48.35 45325 05/08/01 RAL050 RALPHS GROCERY CO 193.80 45326 05/08/01 RAS020 RASA - ERIC NELSON 2270.00 45327 05/08/01 RES150 RESHAW SECURITY SERVICES 1591.14 45328 05/08/01 RIV077 RIVERSIDE COUNTY FLOOD 6182.01 45329 05/08/01 RIV081 RIV COUNTY HEALTH SERVICE 65.00 45330 05/08/01 RIV100 RIVERSIDE COUNTY SHERIFFS 321100.25 45331 05/08/01 RIV101 RIV COUNTY SHERIFF/INDIO 7207.16 45332 05/08/01 RIV106 RIV CNTY SHERIFF TECHNICL 32483.00 45333 05/08/01 ROS010 ROSENOW SPEVACEK GROUP 28968.28 45334 05/08/01 RUI100 JOHN RUIZ 235.00 45335 05/08/01 RUT050 RUTAN & TUCKER 53881.16 45336 05/08/01 SAX100 SAXON ENGINEERING SERVICE 2240.00 45337 05/08/01 SECO50 SECURITY LINK/AMERITECH 30.00 45338 05/08/01 SFC100 SFC CONSULTANTS 600.00 45339 05/08/01 SHAO10 SHADOW PALMS GARDENING 150.00 45340 05/08/01 SIM040 SIMPLER LIFE EMERGENCY 999.75 45341 05/08/01 SKY200 SKYTEL 14.74 45342 05/08/01 SMA010 SMART & FINAL 212.60 45343 05/08/01 SOU003 SOUND IMAGE 15323.56 45344 05/08/01 SOU007 SOUTHWEST NETWORKS, INC 5183.75 45345 05/08/01 STA020 STANDARD REGISTER 291.68 45346 05/08/01 STA050 STAPLES 195.05 45347 05/08/01 SUN075 SUNLINE TRANSIT AGENCY 99.00 45348 05/08/01 TRE100 JUAN TREVINO 300.00 45349 05/08/01 TRI100 TRI STATE LAND SURVEYORS 22710.00 45350 05/08/01 TRU010 TRULY NOLEN INC 86.00 45351 05/08/01 TTI100 TTI NATIONAL INC 7.83 45352 05/08/01 USBO50 U.S.BANK TRUST NATL ASSOC 362.50 45353 05/08/01 USO100 US OFFICE PRODUCTS 123.24 45354 05/08/01 VAL005 VALLEY ANIMAL CLINIC 178.43 45355 05/08/01 VAL020 VALLEY PLUMBING 72.92 45356 05/08/01 VAN075 VANDORPE CHOU ASSOC INC 375.00 45357 05/08/01 VER050 FREDRICO VERDUGO 300.00 45358 05/08/01 VID050 VIDEO DEPOT 33.75 45359 05/08/01 VIP100 V I PEOPLE INC 803.56 45360 05/08/01 WAS008 WASTE MANAGEMENT -DESERT 775483.49 45361 05/08/01 WES007 WEST COAST TURF 303.41 oil '004 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:15AM 05/08/01 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 45362 05/08/01 WIL050 BRITT W WILSON 105.69 45363 05/08/01 WISO10 WANDA P WISE-LATTA 115.87 45364 05/08/01 WO0100 DEBBIE WOODRUFF 137.35 45365 05/08/01 YOU100 YOUNG ENGINEERING SERVICE 9065.00 CHECK TOTAL 1,809,334.36 013 005 a N N (1 f+l f+l �fl Jl m m F Z O m O O W F o 0 0 0 0 o O O o 0 0 0 N O O O O O O O O O O O O o Z E £' o£ P ✓l vt ut ✓t .. �n P �n .+ P �n d 4 o ❑ ❑ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q o E a $' Q VI VI N UI V] N (n U1 U1 VI I f a a a a a a a a a a m W a a a a a a a a a a a m a W ❑ ❑ ❑ O p ❑ O ❑ ❑ O U U] W W W W W W W W W W a m a a s a s a s a s a s a s a s a s a s a a s a Q a Q a s a q a Q a Q a s a q a Q a s a O U O U O U O U O U O U O U O U O U O U O U O U W Z F F Z F Z E Z F Z F Z E Z F Z F y F Z F Z O F a ❑ a q Q a a Q Q a a o m u a W a U a u a u a u a U a u a U a U a U a u .. o a o t o o t o t o 0 0 0 t o t o I > a ❑ ❑ a ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Z U Z Z W Z Z Z Z Z Z Z Z z Z Z Z Z z Z Z Z Z Z Z it m O W U U W O W O W O W O W O W O W .O W O W O W w J Z > w> W> w> w> w> w> w> w> W> w ❑ W Q W W m W W W W W W W U fil .+ ❑ a m O W m o 0 Z Z S o .n m o m rn o m o ri v m �-I ❑ O P P m o rn m o rn o m m m z m m m m m a m m m m a z a a m W m a I o o w F a o 0 0 0 0 0 0 0 0 0 0 0 4] o 0 0 0 0 0 0 0 o O o 0 m m r r r m r r m m r z m m m ri m rn m m ri m � m F V P P < v P P P P P P P z o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a O O o O o 0 o q O o 0 0 m 0 o N a y a z Z a 1 fil W Y' 2 o ai w a r m W F W a Q q 3 h F F W O S I -I ❑ Z U [� F a s O Z Z a q 2 a V £ F Z U F w W ❑ o 0 o Q a o o v o 0 O O C V Z rl N m P J1 r-1 lD r m O1 O N 1`l ill �O r m Ol O r-I N ("1 F Z 0 m 0 \ N S O w F O O O O O O O O O O O O O O O O O O O O O O O O U' Q ✓1 Y1 u N i(1 N N �I1 �(1 � ill � �(1 tll ✓1 ifl ✓1 N m o Z F mC� N� O m m N £ Og ✓1 if1 if1 if1 N rl m m m Jl o O r a a 0 0 0 0 0 0 0 0 0 Jl ✓1 �I1 �O N ti E £ a w d 0 as Z Q Q Q Q Z F F N F m m m E ❑ F w o a o w a z a a u E a a a a a d a U a U a V V U a m a N m N U] N m !n m m In N Vl V] N N UI l/1 O O O O O O w z u z z z z z z z z z z z a a a a a a a a a a a a a a a a a a ., m W ❑ w ❑ w ❑ o❑ w ❑ W d d d d d d d d d d d d d d d d d d ❑ w W W W W w 0❑❑❑ O x 0 0 0 0❑ 0❑❑❑❑ D J U W m .+ ❑ a m O w N N Z£ ❑ ❑ O r m m O� O� T O N N O m m O� Q� ry m N Z o 0 0 0 0 o r r r r r r m m m m m r r r r m r m ❑ m .-� .. .. .. .+ o m e m io � �o m m m � io e m m m �o �o �o R z d a m w m a I o F w o 0 0 0 0 0 0 0 m m m m m m m m m m m m m m m m o 0 Z m m m m m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E e e e P P N r r r r r r r r r r r r r r r r r r Z o 0 0 0 0 o r r ❑ o 0 0 0 0 o in �n �n �n �n ui �n �n �n �n �n �n �n vi �n in u� �n O o 0 0 0 0 o P e e e e e P e P e e e e e e e m m Q O O O O O O O O O O O O O O O O O O O O O O O O m a O S U V' U' O U Z N Z H d 2 a a a Q Q Z t9 x 2 2 r7 a m a o a 4 a � E W 0 ❑ z w Z ❑ u 4] S a c� Z .+ z U a a u W o a m W a0 o ❑❑❑ W 0 a N W 0a 0 W o a V] w 0a o a w o N E a d W a a a a w u a W a a a a w u a W a a a a w u a W a a a a w u a W a a a a w u a W a a a a w u a W a a a a w u a W W a a a a a a a a w w u u a a W a a a a w u a W a a a a w u a W a a a a W u a W a a a a W u a W a a a a W u a W a a a a w u a W a a a a w u a W W a a a a a a a a w W u u a a ❑ O F U r-I P .i ❑ ti O .~e+ ❑ ti O .FPi o ti ❑ .v W U a .a W U a .y w U a .i w U a .-I W U a 0 0 0 W U a 0 0 0 w U a 0 0 0 0 0 0 W w U U a a 0 0 0 w U a 0 0 0 w U a 0 0 W U a 0 0 W V a 0 0 w U a 0 0 w U a 0 0 w U a 0 0 0 0 W w U U a a 11IR 40? 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0 o m o 0 0 o M io 0 0 £ D OI a\ r M M w 0 01 m J1 r Z o 0 0 0 0 0 0 0 0 0 0 F ❑ ul ui In �n o �n r r r r in �n o 0 U Q o 0 0 0 0 0 0 0 0 0 0 0 0 030 022 N Ni m m m m m m m m m m o aNi F O Z .Ni .Ni .Ni .Ni .Ni .Ni N N O O \ m N 2 vI O W U F r O r o r O r O r O r O r O r O r o r 0 0 0 0 0 0 0 0 0 0 0 £ a m F F F F F E F F F F F F F F F F F F F F NFa m OI F N N N N N m N Q� O O O O ✓1 r m t"1 m O m T IO O T m N O l 1O t"t 1`l �O r 10 m O Z E d a Jl I I I I P I I N cv m 0 o r r f"1 N N N N r �(I r m O O m f•'1 t•'1 S (� m O a a m s ta. o 0 0 0 a Q a Q a s a Q z a a Q a a m a a a a a a a a a a a a a a a a a a a a o 0 0 0 Z 0 F 0 F o H m Z H ry H a a F o a a F o o a 0 a 0 a 0 a 0 a o a X a x a x a x a W u F a m m F a m F a Z F a m a Y u W E a w w o F a F z W F a W H rr�� W H qq F a x a x Q x a X Q x a x Q E r E E F O w H H O U O m 0 S O O a 0 ££ O F F F F F F F H F H F H F > Z s U a a a ❑ z > m ❑ z ❑ N z u ❑ z a W ❑ z O ❑ z o o ❑ z o 0 0 0 0 o a w a w a w a w H m W a a a a a a> w E> w F W > Z a> W O U> W w ❑> w ££ 0 0> W O \\\\\\ o 0 0 0 o a a 0 a 0 a 0 m ❑ 0 In 0 w 0 m w > a w a a o m > a a s s m m m m m m rn m aI m rn m w a a a a a a a a W IUi w o O > > W m m m m o OI r Io W a W a W a W a W a W a Z H❑ Z H❑ £ O U 0 V U ❑ H H Y Z N O N O N O oI m F 3 P N � W N W VI W m W N W [/) W m vI N m Vl m N m N a a Z Q m w m I a o o E w m W m O O O O O O O O O ifl O O r �(I Ol N O O N m O O N O O l0 1`l f"1 O N O O N O O O O O O N N £ Z O r O r O r O l0 l0 IO �p r IO �O N P N P N P N P P N F O 1 m O N ifI m m 1 ul ✓1 �(I O O ul O O O O O O O O O O O O O O O O O O O O U N !+I N N N N O O O O O O O O O O a O O O O O O O O O O 0 N O 0 0 0 O N O N O N O N O N O U a a a a a a C a 5 C U Z W w W W W W W W W W m m N U] Z O W I W I fm] I w 1 W I w I W 1 W I W I W I o o F U E U E U Z Z Z Z Z Z Z Z Z Z a Q ❑❑❑ O O O a Z H O o ❑ U Z U w £ w £ w £ w £ W £ w £ W £ W £ W £ W £ I m a a m o a F H w w w w w w w w w w w F W H W H W U Z a a a s z z z z z Q Z� Q r Z� Q Z Z z Q q Z m IZ-I N Q d a w 0 w 0 w 0 w a w a O ❑ a ❑ O a w w w W W W W w w w w a Q a O ❑ In �n m a a a a Z a W a w ❑ I-+ H F v1 a F vI a F m a F rn a F N a F N a F (n a F f/1 a F UI a F 4I a m F w 2 W 0 0 0 > w >> 3 3 3 3 3 3 3 3 3 3 3 O^� Z ❑ O > o o 0 0 0 0 �n o o N 0 �n r 0 o irI 0 0 �n o 0 o o 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 U H O O O a > a > Z > a ❑ N W a o m 0 m 0 In 0 V] 0 N 0 N< 0 0 V1 0 N 0 m a U ❑❑❑ > > >> 3 3 3 3 3 3 3 3 3 3 023 Z 'i N r m O1 O 'i .y N (�l c � N (•1 1p as O O O O O f� O O O O O F Z 0 m o .m, x o w F o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N to � E 1'1 JI N l0 l0 IO N f+l N O f+l W Z � m .+ N N io ❑ r o rl m N in r 0 1 m m m M • O m 1`l 1'1 ✓1 W � � m m m rn m m rn m o o gg m m m W O H p a a a a a a~ 0 0 0 0 0 0 o r r H o w W W W W w w W a a a s a a Z X X X X X X X x X F F F F F o ¢ a a a a a a a a 0 0 o a o 0 W F E F E F F E F F F F F U E a F P a m a m m a a s Fp a H O til O W w W O a O U O > a a a a a a a a a a❑ ❑ c� m m❑ m❑ ❑❑ Z V W W W W W W W W W Z a Z a Z Z Z m Z a Z m a a a a a a a a w a W W W W W £ W F W H W 0 0 0 0 0 0 0 0 0 0> W> a a m> .. > m> ❑ a a a a a a a a a ❑ �x x � e m a a w a a a a a a m W w U W Z Z Z Z Z Z HO ❑ � 0 0 0 0 0 0 0 0 > 1 > m m U1 m U] m m m o a a a NI IN ❑ H O H > > > > > > > m Z 2 Z H Z m m W W W W W W W m ❑ m m a a a a a a a m h h 5 H Z a z a Q w m m a 1 0 o w E a O O O lO r-1 O O O r O O O O N £ '.J �O l•1 l0 N (�1 (•1 f+l N r m Z i(1 O ul l0 �O 1p O P t"1 O O O P P N P N P N P N r l0 m r r m F Z O O O O O O O O O P N N N N 'J O O O O O O O O O if1 O O O O O O O O O O O O O O O P .i rl ti .y ry U 0 0 0 0 0 a O O O O O O O O O O O F E H F F E F F E a a a a a a a a a W W W W W W W W W m m m m m m m m m O F o F H F E F F F H F Z Z 2 Z Z Z 2 Z Z w q W a W W W W W W W W W a Z Z Z a L. a £ £ £ £ £ £ £ £ £ o 0 0 o I m W W W W W W W W W F m m m W m < Va < U< a a a a a a a a a F o w F QZQ r Zryy r Zr�� a Za Z r ZZ Z r Zr�� m 3 3 3 3 O a a F F F F E E F H F E E E N ❑ m d Q O m m m m m m m m m m H Z m a ❑ a a a a a a a a a W a a a a W Fm w 4Z] 3 3 3 3 3 3 3 3 3 3 m m m 3 ❑ Z O > m m m m m m m m m r 0 0 0 0 0 n O O O O O O O O O O N O O O O O O❑ O O ❑ O O O O U p m m m m m m m m m m a a a m O U Q Q Q a a a Q a 4 W O Q U 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 032 024 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45209 05/08/01 ATT075 AT&T WIRELESS SERVICES 45210 05/08/01 COA013 COACHELLA VALLEY ARTS 45211 05/08/01 IMPO10 IMPERIAL IRRIGATION DIST 45212 05/0&/O1 SOU010 SOUTHERN CALIF GAS CO 45213 05/08/01 SPRO10 SPRINT 45214 05/08/01 TRI100 TRI STATE LAND SURVEYORS 45215 05/08/01 UN1005 UNITED WAY OF THE DESERT 45216 05/08/01 VER200 VERIZON CHECK TOTAL 09:14AM 05/08/01 PAGE 1 PAYMENT AMOUNT 31.59 60.00 26.30 967.70 786.54 19060.00 35.00 28.38 20,995.51 033 OZ3 a O E z 0 m 0 ~ x ✓1 U U' U' U' U' U' U' U' U' U' U' U' o W F £ £ £ £ £ E £ £ £ £ £ m O O+ O O O O O O O O m O Z F w Z o �O r l0 O O O O ifl m T O m r rn o c o e r io o �n m m r o m U > > > U a > m U) fn N > 4] z a F a a a a U u u a a o a a O S O O > O O O Z z z «+ O Z O O W d E E E Ul E F E Y Y Y Z F O F E O F F U U U U x U W a s w a U a a > a w w W U a H a > a o f a o 0 0 o o m o F w o o m o > a a ❑ a o a ❑ > > ❑ ❑ ❑ z ❑ ❑ N U ❑ Z �. Z F Z m Z w U \ 0Z Z W Z N a 41 W U W W Z w I I U W O 2 W ❑ a> Z> W> N> O> Q Q Q > U w > O> x �n u z jai � a s p a❑ a a a w w O W m m m > Hz£ m io m r m m m m ❑ I-i D io m m rn m rn m � Z r o N io ❑ N �Il O m t+1 t+1 m m N Q Z d Q ❑ w w a � o o w F a o o m o 0 0 0 0 0 0 0 W io o in o 0 0 0 0 0 0 0 Z m e o N m o 0 0 o m m io io e e m � m io io io io F ❑ �n �n r �n �n r r r r o N V Q O o O O o O O O O o O a z z z a m o 0 0 o W U E U W w w W W >a >a ❑ m > a o m a a o a a ❑ o 0 o w N d m W a a U ❑ ❑ ❑ ❑ E al H O W > a q a a a m H a a S q a 4 R R 4 Z Q❑ 3 w w F E F F E ❑ O �+ OI S a S Z N In V] !n w N .7 ❑ F o x o m a a a a z w m F W Z W a U m m F F E F ❑ > Z O 0 U Q U a V m U) F E E E O > A 034 026 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:33AM 05/04/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45204 05/04/01 ATT075 AT&T WIRELESS SERVICES 78.42 45205 05/04/01 LAQ040 LA QUINTA CHAMBER COMMERC 165.00 45206 05/04/01 PET010 PETTY CASH/CITY LA QUINTA 358.33 45207 05/04/01 SOU010 SOUTHERN CALIF GAS CO 130.81 45208 05/04/01 VER200 VERIZON 333.96 CHECK TOTAL 1,066.52 035 AZ7 F Z 0 v 0 o w F F F a E f s E f x f f E x E f E E E E f U a W w W W w w w W w w W W w w W W w W W W W m E F E E F F F F F H H F F F F F F E F F 4 m N O O O O O O O O O M l0 O O �O l0 m F o 0 0 0 0 0 o m o o 1n ail o m m o Z F N I �n m m rl a f a a O (1 m r to Z Z Z Z Z Z Z Z Z Z I r'i rl a a a a a a a a a a D� 2 D D❑ D D❑ D m m m m m m m m m m Z m F U U U U U U F a a a a a a a a a a F H F O O 2 Z Z Z Z z Z 0 O O O w F W H D❑❑ D D D '> F 2 i 2 2 2 i 2 2 2 2 F E F u a a a a a a a m2 a o a a a a a a a a a a a a a > a 0 `+ T O m m m m m vl In O U U U U U U U U U U o U O m O > a m ❑ ❑ W > W ❑ Z V z z z z z z z z z z w z w z o 0 0 0 0 0 w F H F F F F F F F F w W Z w W a> N N N N N N N> E F E E F E E F F E> > O> ❑ W a Q a a a Q W W W W W w W W w W a S w w U w m a �n r� �o O❑ W r rn > I > m N N O Z Z i m N O Z iO ❑ N O ✓1 a z a a m w m a I o F W l0 O O O O O O O N O O O O O O O O O O m � O O O O O O O m O O O O O O m O O O O a irl r r r r r r r in r irl r .. r ri r'i v m m �n to m io to m m �o m to io m io e m r r m v �o �n F (+1 N l0 O N f1 'J ifl O O 1 1 00 10 O 1 ill U a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o e o 0 0 u u u u u u u Q a a a a a a a a a z z z z z z z z z z lmi f E f E E E E o 0 0 o z o o z o 0 u 0 0 0 0 0 0 0 d d d d d d d d d d u N > a a a a Q Q o a a a a a a a a a a a a a a a N a v1 2 2 T 2 i 2 2 U U U U U U U U U U a I w U U U U U U U \\\\\\\\\\ a a 2 S S T S S 2 2 2 2 U W F W Q a a Q Q 4 Q U] m U1 N N [n VI N m N a ZF a F F F F F F E a a Q a a a Q a a a Z m Z N Z Z Z Z Z U U U U U U U U U U a Z a s O F F E E F F F E F F ❑ a a ❑ F a a a a a a a w w w w w W w W w w o w m z a a a a a a a a a w a m m a a m m m m > F w w Z O 0 0 0 0 0 0 0 0 0 0 0 0 .. n .. .. o O O O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O O O O 0 O 0 O O 0 0 O 0 O N H O F E d d d d d d d F F F E F F F F F F 2 a a a a a w w w w w W W W w w O W Q U OR 028 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:06PM 05/03/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45194 05/03/01 AFF050 AFFAIRS TO REMEMBER 874.00 45195 05/03/01 ARC050 ARCHAEOLOGICAL ADVISORY 500.00 45196 05/03/01 ATT075 AT&T WIRELESS SERVICES 44.30 45197 05/03/01 BIA013 BIA - DESERT CHAPTER 29.00 45198 05/03/01 COA065 COACHELLA VALLEY PARTY 175.00 45199 05/03/01 DEP007 DEPT OF CONSUMER AFFAIRS 160.00 45200 05/03/01 FIS100 MICHAEL FISCHER 5000.00 45201 05/03/01 IMPO10 IMPERIAL IRRIGATION DIST 6764.65 45202 05/03/01 SOU002 SOUL OF CHINA 267.27 45203 05/03/01 VER200 VERIZON 2907.39 CHECK TOTAL 16,721.61 037 Q29 zq u F O z 0 m 0 � � �n S V U (9 t9 (9 U U C9 t9 U C9 U t9 £ a m E E E E F F E F F F F F m a O Z F 0 0 0 o O 0 O 0 O o r M M w £ 2 O o o O' m N in o 1p o O IO r lD M M M N Q i N 10 N O O M O O O O lO N M m a O d n a d d vl a w o vi m N rn N F O F o m a > 0 W w z z m O Z W W £ Z z O a F F O a F z O < a F a F u - a F a F F a F O a F m Z a F o ££ o a F a d O w 0 2 0 O d 0 a 0 Z O > O Z O Z Z O E d Gal a z a a s a F a m a a£. a U a ❑ a > O O a 0 > a w F❑ 0 i-+ O ❑ a a❑ 0 O z O o z z O 0 W m❑ O 4 a❑ 0 �+ a❑ O - O o ul F F O H h m N [Z+] a [Z+] E w £ t W. G w m w u w z r z- " W m ❑ .1 o > fil > a w > w w > £ o > o a > .. d > w a > O o > o S a a > i N m w > w U £ U d U w U d ry ❑ U W ❑ Q a w m m r m m ul �O r N r �o N a > Z F ❑ Z £ ' m m N Z o � m P m m ❑ Y Z N N M e L. O M r io vl 10 N r O F Q Z a a m w m a i O O w F a m O O O O O l0 O O O O O O O O O O O O O O N 10 m �p £ 'J m e N r r Qi N r r ill rl F r io �o o to .o e m m m �o to ❑ o o �n o �n m o �n o �n �n �n U Q o e o 0 0 0 0 o O o 0 0 N a N N U1 a F Ul r+ O m F a O Q a U £ m H m F Q h U m Z 4 Z m F F w O O 1 0 Q U [u Q U N d Iw 3 w O w O 0 0 0 61 a 0 iau [u U a M F 4 O f+dl H i O f+a] uai ral 3 Z O > o o ✓1 M N r o o O N O o N 0 N 0 N `./ O F U Q U fu w Q U a Q F F a Q m K O U a m 0 VI � d .£i O O r� a w >>> a w a W 030 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:OOAM 04/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45193 04/25/01 LAQ056 LA QUINTA VILLAGE FLORIST 53.75 CHECK TOTAL 53.75 039 031 I a . W > m 2 £ z o d ' 032 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:42AM 04/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45160 04/25/01 BAL200 BALLOONY TUNES PARTY CENT 460.00 45161 04/25/01 BECO10 DEBORAH BECHARD 50.00 45162 04/25/01 BYRO10 RIV CO SHERIFF 256.80 45163 04/25/01 CAL016 CA ASSEMBLY OF LOCAL ARTS 95.00 45164 04/25/01 CAL110 CAL STATE SAN BERNARDINO 500.00 45165 04/25/01 COA080 COACHELLA VALLEY WATER 172.28 45166 04/25/01 DIA100 DENISE DIAMOND 50.00 45167 04/25/01 FIL100 GIA FILICE 50.00 45168 04/25/01 HENO10 MICHELLE HENSON 50.00 45169 04/25/01 IMPO10 IMPERIAL IRRIGATION DIST 7860.81 45170 04/25/01 IRWO10 JOSEPH IRWIN 50.00 45171 04/25/01 LAQ050 LA QUINTA CITY EMPLOYEES 299.00 45172 04/25/01 LAQ055 LA QUINTA FLORIST 53.75 45173 04/25/01 LAQ330 L.Q. COMM. MEDICAL PLAZA 5000.00 45174 04/25/01 LEWO10 TOM LEWIS 50.00 45175 04/25/01 LOS050 LOS ANGELES TIMES 36.00 45176 04/25/01 MAH100 CYRILLE P MAHFOUD 50.00 45177 04/25/01 MCM210 LESLIE MCMILLAN 50.00 45178 04/25/01 MOU100 DONALD J MOULIN 50.00 45179 04/25/01 NET100 NETWORK SOLUTIONS INC 70.00 45180 04/25/01 OLA100 MILTON OLANDER 50.00 45181 04/25/01 OSB050 LEE M OSBORNE CPA 50.00 45182 04/25/01 PAD020 LAZARO PADILLA 130.00 45183 04/25/01 RAM300 RAMADA INN 729.00 45184 04/25/01 REBO50 JOAN REBICH 50.00 45185 04/25/01 REY050 ELAINE REYNOLDS 50.00 45186 04/25/01 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 45187 04/25/01 SHA040 ROSITA SHAMIS 50.00 45188 04/25/01 SPE010 STEVE SPEER 550.98 45189 04/25/01 STJO10 VICTORIA ST JOHNS 50.00 45190 04/25/01 SUP100 SUPPORT PAYMENT CLEARING- 150.00 45191 04/25/01 UNI005 UNITED WAY OF THE DESERT 179.00 45192 04/25/01 VER200 VERIZON 47.19 CHECK TOTAL 17,766.31 mil 033 C O F 2 0 m O Q m w m W m w w m m W W m w w w N m O Z E w y o o a £ a a 0 0 0 0 o m o 0 0 O O m O O N O O O O O N O m O I-i O N l0 N IP U ul Z m O O r ill q £ ✓1 P (n > N q N Ifl •y O £ P U1 ❑ m O Z U O :- F £ Y F U U £ a m tL O N F £ O w Y� Q U Q Q Q m 4 Q F E E E Q �n a ❑ Q z 4 y a F > F F Q F w F U U U O O O O O a 0 O 3 3 w m 0 K O O O > > > W Y E F F O F m E a a F q F F E F cn m U) U m a s F a+ Z w W w m a m m E a U U U p r1 O 0 O h 0 0 U O u 0 Q 0 F F u U V 0 < O Q O £ O 0 O I. > m❑ Z❑ ❑ ❑❑ 0 Z Z ❑ F❑ Z O z C K u Z ❑ Z m❑ ❑ Z F Z Z Z m m �n In D❑ Z D m Z ❑ Z E F H F HU v] J+ m £ w W Z W W W U U O� O� W F w m W m £ w U V U m > £ > Y > > E > P P > a > > > £ > W W m ❑ H o m V U UW ❑ o 0 0 0 0 o Q Q a I-i ❑ O C m r1 W 3 O m m m m N N •+ m d M U U Z Z£ N fn O O O O N .. ❑ .+ o �o a z a r r r r a � z z z z z � z m m m a o 0 0 o a a a o 0 0 ❑ o q ❑ m � io io �o a a a £ £ £ .. x q Z m Q m m m � i o F a o 0 0 0 0 0 0 0 0 0 0 0 o m N m o 0 0 0 0 0 0 0 0 0 0 o O a m m o 0 0 0 o 0 0 0 0 0 0 £ Z m O N m rvl m m m t•l O O O N N N F Z rl r1 O .+ ti N N r r .ti •� r1 t•'1 c P O �I1 Ifl O N O O O � �I1 N N Ifl N � ✓1 O N N O N P N N m m N f-I N v v v U a O O O O O O O O O O O O O O O F w Z F O F F F O w w w w O O❑ F Q Q a Q Q Q Z z z Up z 3 3 3 3 O 0 0 O 4 O m a W >• J+ J• )+ E E E �n ❑ m m m m m Z Q Q c� p 0 I ❑ U C N m > > w Ia-I Ia-I I�-I q>q q> Y x x UI [u W W fL fL u U U U U Y w w w a q O a m > a a a a a z z U m m o+ a ❑ a m Q Q 0 0 0 0 W .ai £ E£ 0^ '2 t� F m Z m m ❑ m U U U U U U ❑ O £ Z O 'J O .i .i .-I m m m O N O O O O O O O O O O O H u F a u a a a a a a a a z m m m u W. N Q a < o 0 0 o w a s N a i� m m m m u u u u u u o u. x 034 QN N N N a o E Z 0 m N S a m F E F E E E E F E F F F E F E aN t`l O O m O O ifl O O O O O O O m E �n iv o P r o 0 r 0 0 0 0 0 o c o Z W E Z M N N O O £ O �O �p ifl .Y N Oi �(1 O to M ✓1 Jl � r a Q m o o r o 0 0 0 0 0 o a o ❑ a, Z m o a o �o a o o a o z �p Q u� ❑ m W �n o Q �n r� Q � �n R vi W m O N > O O O O a a z z Vl U W 6. N N 4I !n O m m a U ❑ u u u u a > a a s a a > a a > a E a > a > > > a ❑ a a E a o a ❑ a a ❑ a £ a ❑ a c� Z U U fA N N F Q F a F Z F N F Q F F Q F O F Q H a O >> O O O O O U O O O u F a a a z u o z z z m a a U U U U U a W a u a > a a w a o a w a F a w a F O £ O h 0 O F O £ O rn 0 £ O a 0 £ O > a a a a a a❑ F❑ ❑ a❑ ❑ F❑ O❑ E❑ a❑ F❑ .y. U F E F F F Z m Z m F Z Q Z Z m y W Z Z m Z D H N U U U V U w W W w U W N W w W .y W w w F W W W d w W W W W W > > > a > > R > > > N > > > a > > > ❑ a s a a a z � a a a m z D z a W w U W a Q a Q F o 0 0 0 0 o r N❑ a d W m a Ul N N �'1 N O N N N � O • w F t > i > m u u u u w a a ti a N a a a m e .z. ❑ .y+ z z z z a z a ❑ a z a a z o 0 0 o ❑££££ U a 4 N a o R a a �+ F � a z a a m W m a i o o w E £ b r r r r N1 m N T .4 Ol 01 O+ T Z N N N N N H y O N N tO U U � a o 0 0 0 0 0 0 0 0 o 0 0 0 0 0 U] N U] U1 m W N F ti rr W a Oti ❑ ❑ ❑ ❑ Y� a U O d Z Z Z Z Z Z a 0 0 0 0 0 0 £ E a N ❑ m �n Q Q a c� c� c� c� c� >. a ❑ �. a z o � z a W ❑ � a a W W W W W W a a N a x a ❑ £££££ O Q Q O O >• W O W rn Z F �. .+ .. .. h a a a F a U a ❑ z F W W Z O > o O o O o O o ✓1 0 0 0 0 0 0 0 d d d 3 rn x £ x F u E£ s E z a a a w o a u o w a U a a a a a £ £ £ Z 043 035 Qry a O H N M N N M c 0 F Z m N V' ry U U' C� U' f7 U' V T U' V U' T O• N M F 0 o 0 0 0 0 0 0 0 0 0 0 0 Io o m rn o o 0 0 0 0 w Z o 0 o m o o lO 0 0 0 o O• d N O O O O O O O O O O O O O O O �(1 O O m O• O O O O 0 r o a o �n Q in o M w w m N o 0 .+ �n 0 �n ❑ N z o O �n o �n o £ ✓� d o o � Q m � H a mn E OU i Q m O O F. � £ £ � h ❑ m m a U O Z a H ❑ a a ❑ a F Q F r a a E N a F u a > F m a F H a Q V E m a F F � a m F a s W F a s O F z z J W O o F E 0 0 E F E ❑ S O H z O o E m o F a o Q F 1 o F a o a E o F w o1 F o E ry E H a Z w Z a w a F a s F a T H a O a s Q O u a m 0 .] a Q O w a s O Y• F a O N ✓ a �+ O 1+ w 0 O > z a o O ❑ z £ F m O £ O ❑ F ❑ z m z m O ❑ z a > a Q z Z ❑ 0 z a ❑ z 1 ❑ 0 z a ❑ 0 z a ❑ w z z ❑ 0 z ❑ o z 0 o ri m w w > w > w w w > > > r F w > w w w > £ W £ > H w a > W a > F w a > > W a > £ w £ > w a > a o z z .. w o ❑ � ❑ a o w w U w o w O O a m O O O m z z E a ., ❑ „ � a z m r a a a a H a a z d Q m w m a o o W E a w O O O O O O O O O O O O O O O O O O O O O O O O m O O O O O O O O O O O O Z O O M M O O N O M O N N F ^L '� U ✓1 rl N .y N ry O C �Il N ✓1 N O O O � N N ul e ti ul N O O O O O O U a o 0 0 0 0 0 0 0 0 0 0 f+ 0 a C'1 z E a s a w w M O o a d F a w ❑ m Z W a U ❑ w S Q H O E Oa Z .] V O z m d O w F a 2 O m d Z H m w a w ❑ S m lwl d a Q 3 a o r 0 z o o £ o m Q ❑ a w z w a a ry m w a o a o ❑ w a d a a O F a w a N Q z a a w > w °a > w u d w W z s a a a a y > m 044 z o 0 > 0 0 0 �n 0 ry 0 o 0 in 0 �n 0 0 0 .+ 0 0 0 0 �n 0 O >. U H U a .�. o m m o ❑ a m o m w 0 J+ w 0 > 0 a 2 0 W d '� F d O 0 z Z 035 Z 4 N a o F z 0 \ N _ U CO O W E £ m a w £ Q m F Na m m O Z F W Z r £ a J• 0 O a m o rn 0 m r r v 0 m 045 037 A/P - AP6002 CHECKS TO BE VOIDED 3:22PM 05/08/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 45288 DEF 04/19/01 7.42 HOM030 HOME DEPOT SUPPLIES 45288 DEF 04/19/01 -5.30 HOM030 HOME .DEPOT SUPPLIES 45288 DEF 04/19/01 78.91 HOM030 HOME DEPOT SUPPLIES 45288 DEF 04/19/01 -6.13 HOM030 HOME DEPOT SUPPLIES 45288 DEF 04/19/01 9.11 HOM030 HOME DEPOT SUPPLIES 45288 DEF 04/13/01 50.70 HOM030 HOME DEPOT SUPPLIES 45288 DEF 05/07/01 52668.48 HOM030 HOME DEPOT 1ST QTR 2001 SALES TAX 45288 DEF 05/07/01 584590.83 HOM030 HOME DEPOT PAY FOO PRINCIPAL TOTAL VOIDED 637,394.02 m 038 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 45289 DEF 04/25/01 186.99 HOM032 HOME DEPOT TOTAL VOIDED 186.99 3:23PM 05/08/01 PAGE 1 INVOICE DESCRIPTION COMMUNITY PICNIC 047 039 COUNCIL/RDA MEETING DATE: May 15, 2001 Transmittal of Treasurer's Report as of March 31, 2001 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: n STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated March 31, 2001 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. s John M. Falconet, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 1m T'eN 4 ZA Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for March 31, 2001 DATE: April 25, 2001 Attached is the Treasurer's Report for the month ending March 31, 2001. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: ilnve; Cash LAIF UST US C Comi Mutu I'To taI ;tment _ Beginning Purchased Notes Sold/Matured Other Ending S Change $1,450,825 (1) ($613,424) $837.401 j ($613,424) $8,746,551 0 8,746,551 0 reasuries(2) $31,371,801 4,980,000 21,719 36,373,520 5,001,719 ;ov't Agencies (2) $17,870,769 5,000,000 (10,000,000) 10,586 12,881,355 (4,989,414) mercial Paper (2) $4,948,666 3,000,000 (2,970,000) 7,553 4,986,219 37,553 at Funds $4,924,958 1 1,968,265 2,956,693 (1,968,265) $69 313 570 $12 980 000 $15 551 689 $39 858 $66 781 739�$2 531 831) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. ohn Director/Treasurer YD at (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 049 e I C ~I PEO p Q J D m N O O h a u c I A A 12 E J N a p C C N U Cpp N N C L 0 0 0� 1O �''o �qol y 2uniY5 X3 a' o Wt@E@EN Op TJ NnS m m °u2i5 $COp p o ary o A d QJ t0 O O N p m i V I N O O N q K p 10i O i. y E Epp x x x x x X x y p f m m n n n iz, LL J n O N I� N I Opl N Ili a_ I � I x LL O V a¢ N p 1U m P m Q P pi p' O E v ° LL N 0 10 N N m N � Z a � I a d ! ! i c Nc A C.w C. i21 E o m _ °mod Y N Q C n (0pZ,` JC C CI d0N .L.. O� A y u u $ a Ei c „ Bid Y b U LL i n Y yA� $Rj LL A N d '✓j y m U C U - C A CCTa Aa �LL LL_mm O 2 a mLC L Z m yA1 `I E y 0 C C W C LL a D C O g$ le A SI m A A V O c A q ma c$p"e LL E Y� a J U y J N in d 0 y E E m up Zc^'a EEd E do �c dE 'E d = EEv E— i c A JLL=i C4E V tqy y p iL pNA A .Y q E �N d L Y N pV pyN N U' LLLLLLLLLLLL E d u d di A v�rvmi. 10 P N Q ° d ° N y m m c e c c cc m adE� cc cc c c % c c c aaay 050 I uhu 9fifi SfifififiSSS SSS xxx 33! FFFEEFEF 33i93�3a � 3i3 S.5 RUE F C L I 8� x S$ Ad -1 -H! Hilpi 'gig Fn:-e�nwn^ g4m �o Ede qt} �qS ::M:: SSfi �' fififiSfififiS� E SSfi� » YYT»YY>N T>Y $ SE Bvi �'+ 88SSS885y BSEN j ^ o000o R 233333333�.'_ 0 m €I. 5�I�fff fffil y{-F-LFFFFFL. > Y n w w 1 a> LL alvYia a �n#te�Se#gz3 JN JJJ<]J<J<L �ae3=sapo�'ja S CIS SmQ�m_�_ 051 P] `o 7 rn c U C m C_ LL y N C m > U U Q ac) C OI a Q E y C C p m o Q O > N -) m a) co `o ESL > E m U(�U� NI 0000 O O O O ja ZZZ000 C 0 0 0 0 �7•, m 0000) 0) N 17 W V I I dIQ QQ 0000 _Q � Z Z Z O Z i 0 0 0 _Q N N N Q _Q ppZZZNNNZZ 000 I� m 0000 0 0 0 0 0 O O O O O C o 0 0 0 0 0 000 0000 T a' Ooorn N O N V � N L y U N C _y � m plc LL Ed 7 y (A O O E T U y 7 0.'e0aa o d.N oM �w (DU c Z m�� a�� m W U Zi m C m m 0 •_ m yLL 0.d a) my o)U U mco m j 7E7g CZ Z m d Z ' n EEEZv 7 cUmoo>amiLL U U o a�iLLLL E EU~ I C y I (7 O O O O O O O O O C) C7 J I 'O e o 0 0 I d Q Q Q 0 0 0 0 Q i y ZZZ4v LOm Z u� vi 0000 Q Q Q N N.N N Q Q p Z Z Z 0 (`O N Z Z i+)(h a C) 000 mcli O O O O NI, C 0 0 0 0 0 0 a(o 1 (O,h. om0o rnW N N (O (!) .-e- N y 7 G U C 0 C 7' Ol d a) w U < (L) m 0 0 d'w y 7 U Opad y to 0 o Q m a ao6 w d U O N Z C O ~ U U J m •` � Z E .oc U > v Cc m E yLL 2 LL N II h C L -C 7I O U y y d u 7 �+ Q N y C CCUO Z C O. O. 7 •7 m .y tLad , IwUUI •p 0 0))mU O) U U N U) � a)I y . c ... ,,, ._ ._ o Z! r y mZZy�ac)aa))Z a�ii y CO E E E E Zy EI c °a�¢ E E E E y E c U iX U U o o ELL c y d V a) E d E E uj ZU aa�� N I I � I a) Q C U y 7 C m O' m L U MaV) E C .y. .y. 7' N ww a) Em Emote da) albl c>>� cI 0 4� C C E -C V p y y O C I W!a`a�¢2 052 N.' x l'1mm OmQ n$N�bm �1oO�m 11mDOmebi ol^m' V N o Q O NmPIN n ov^� no �i~ry nvQimnm QQ bo �� 01 ~ H om H-. m� n� m h N N N I m n m N I mb(7b i N l0 O m O N 17 1' I ry m N b Q i ry .-0mi i I b O m m m M � y x c IL CLL C V J DELL aw m a a0Eay C O j O m C C Y LL E C N m J um J Q m pOyLLCC UON6JU Y >LLA LJI LLli �LL>>'T m�oU o�mm E L GIecLnLL' u < l,m �N YNN e.41ENb aN9J =n .U8Eg a�v 9 UOoa Sb64pJ J2O2 10- !jIVINQOONOiI b n N w NNOI Ip'1 Of bip.. 'N =Nmnvb n�p mNn OiO O C6 N b' 'b o m n ovmi �t lrvm mv,ry NQ NOmm NfiN mOmf � b Z"'b N rl Q m m m m- �yN� N Q N O H m, N• o' C n m 0 ILL M��� MINI, N' q Q,m NOIn� Q. C�rvNm m^.. m'ii Oi b Miry m c m NI El,u -,iv QI8 n c m c''g64 NI 2IMMIA Ril 'NI I'i IMONO N Q I - coO w M bbm I iEI =IQOp moa'ivnli m mIm �pN OfOn Nln�l I� gg _ IMI cloli _� ff r ,l L$ I 053 41 " I j I � I RES tit E.g:g�� 5'gpyy� 0154 5 A� In'' o��,Omm r�aman a _NV N N w w: v m a Ip m A ^ N m C a'iiR 1'flNy^�' N OI�INO m 10 ♦w♦ N LL f N N f N A rN"pub MOW M WOONIq� m m 'g0.p1' ONONANNN h W. m A y �I�I 1'f f O1 N N�N�m W q Y1 N ( Np 0 OIN w O yy LL N� NIV M-mm MM. !1 m + m a O I giOO ow- ImII N0A �(p0 f I ry l^ - m Q N AI a n W w ���mOOO O m pO N ' O W r LL. N' N N m Mom � w b y b N N N NONWn ApWp OI pp�C � m N CNC ' W �{Opy Of Nm NLd !A1 A w W a p b' A00 �NIAmf �Im bA'R N m tf y.NOr mYlmAln OI'IONeH M Of,. M O O'OIb m N N' N' 4 m n W N W LLI W m N w m bIqO� V b N Nm p_ q O l~ i m M N lM N r: O ;k l M f _N I m 1 G m m^ A fG YI O W :N rvj�NN T O D'f bl nOryp A O A Ib N W m "wl On-� mp $ f^bbt ^_ �pg�mf Om�bCj pNpNoON m mn O fmo N INnOI A IwO !2^Nwq � h � I b I N C E c a Y > _c I � c a A _ pNp c I E q 63 c �i � �C d c xn q 1q Q N o�.. � 1 C w $ m U N 0 U Y c m.r 9 N N C� Y t C j N U A y% y q t m a` Cm$C win w O�Nai�� ' �J CITY OF LA OUINTA BALANCE SHEET 0301101 ASSETS CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL POOLED GASH (3.628.321.03) 12,185,126.46 (19,24052) 8537564 9' LORP INVESTMENT IN POOLED CASH 805A0000 INVESTMENT T-SILIJNOTESa OTHER 86.960.000.00 805 000 Or AIL AUTO MCASH 205.835.25 A6. No DOD Oc LORD C4CH YJ, tO 79 205 fi 25 ,7 BOND REDEMPTICN CASH 74,751.97 142321 plc 1C BOND RESERVE CASH BOND PROJECT CASH 9,726,470.89 619 610 19 10 346 081 OF BOND ESCROW CASH PETTY CASH 1.000.00 1 000 Oc CASH B INVESTMENT TOTAL 1 22.8 A 11 60t 9286 ---- 66.97380..1 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 41,624.24 60,900.D0 8010.00000 8.11252424 PREMIUMA)ISCOUNT ON INVESTMENT (192,181.90) 103.BA 1251 LORP-ACCOUNTS RECEIVABLE 81,06071 (192.06555 INTEREST RECEIVABLE 76.442,31 81.060 71 LOANINOTES RECEIVABLE 2,681,806.20 76 ]6u' 31 DUE FROM OTHER AGENCIES 15,000.DO 2 6806 2C DUE FROM OTHER AGENCIES - CVAG 2.299,096. 69 15 15 000 Oc CVAG ALLOWANCE (2,M INS 69) 22096 69 DUE FROM OTHER GOVERNMENTS 12 299 09E 69 DUE FROM OTHER FUNDS 382, MID SO 5510m 04 DUE FROM RDA 8,897,550.20 1 433 51 q3 2: Sa INTEREST ADVANCE -DUE FROM RDA 2,627,266. 62 6 S•c ADVANCES TO OTHER FUNDS 2 627 26E 62 NSF CHECKS RECEIVABLE 2,659.06 ACCRUED REVENUE 833.40 2.6596E TRAVEL ADVANCES 3.IM W BJJ AO 3 EMPLOYEE ADVANCES 310350 PREPAID EXPENSES RECEIVABLE TOTAL WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS MISC DEPOSITS DEPOSITS TOTAL GENERAL FIXED ASSETS ACCUMULATED DEPRECIATION AMOUNT AVAILABLE TO RETIRE UT DEBT AMOUNT TO BE PROVIDED FOR UT DEBT TOTAL OTHER ASSETS 11,953.65 M3 75 DO 2,1MM 2.175.00 1, 366.331 67 15.590.699. DO (812.743.27) 1 645 687.34 573.588.40 15 590.699 00 1645.64734 8375, 742.19 9.98S279.05 3.395, 11703 _95.307,027 84 9.988.27905 98.i0214487 8.010012.51 23. 339 409 03 75 00 100 00 —_-- z17, Oc 26 %5 309 7' (812 7a3 271 3 395 117 03 8.010, 000 DO 101.962 675 18 6010 OOOW IJI 51035666 TOTAL ASSETS 5608] 931.95 15 590 699 DO 1,645 647 34 26 189 239 30 9 986 279 05 98 702 14487 8 611 805 39 8 010 000 00 224,82574690 LIABILITIES'. ACCOUNTS PAYABLE 7,660.SA DUE TO OTHER AGENCIES 92g287.86 66D 94 ] 660 B� DUE TO OTHER FUNDS 115.019.57 1.318.207.9] 92 INTEREST ADVANCE -DUE TO CITY t9D 28786 ACCRUED EXPENSES 6.029.10 PAYROLL LIABILITIES 45 6029 t0 STRONG MOTION INSTRUMENTS 507658 A67057 56210 07 FRINGE TOED LIZARD FEES 74661.50 5 SUSPENSE 1, 302.63 76076 661 50 DUE TO THE CITY OF LA QUINTq a 63 PAYABLES TOTAL 1.179 708 65 1916.209 97 - " -'"- — - - - - 2.897 91662 ENGINEERING TRUST DEPOSITS SO COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 444.566.58 LORP DEPOSITS 15,303.D0 44456E b DEVELOPER DEPOSITS 1.052,95782 15.3W 00 MISC DEPOSITS 8M,99341 t01530382 05295782 AGENCY FUND DEPOSITS 1,658,25946 - TOTAL DEPOSITS 3.608.777.23-------- 15.30J 00-----' __-- - _ t65899341 AE -' - - -- - 3620080 23 DEFERRED REVENUE 8,270.67 OTHER LIABILITIES TOTAL 827067 8010.OW DO 801827067 ----801827067 8.610.00000---- COMPENSATED ABSENCES PAYABLE 321.991 94 DUE TO THE CRY OF LA OUINTA 1.323.655 AO 321 99t y1 DUE TO COUNTY OF RIVERSIDE 11, 124820 62 12448 47602 DUE TO C V UNIFIED SCHOOL DIST, 12 249 102 DO 12 249 10200 DUE TO DESERT SANDS SCHOOL DIST 9.41822225 9 418 222 OF BONDS PAYABLE TOTAL LONG TERM DEBT 1 6<5.6�i 3A 65.910.001) 00 _ _ 8.010.000 00 73.920.000 00 98.702 14487 8.010 000 DO 106.357 79, 21 TOTAL LIABILITIES 4.792.75655 1645.647.3L 1,333.51097 98702144 87 8010 OX 00 8.01000000 12249405973 EQUITY -FUND BALANCE TOTAL LIABILITY S EQUITY CASH A INVESTMENT TOTAL PREMIUMIDISCOUNT ON INVESTMENT TOTAL 51.295.175 40 15.590,09 W 24115572033 9.988,279 05 601 8OS 39 102 331 687 17 56.OB7931 615 15 590 699 00 1 645 60 g 26 189 239 30 9 988 279 05 98 702 14487 _ 8,11 805 39_6 010 0000 N,978,506.21 --_—_—_— (16X086.661 66,761,736.66 056 224,92`, 786 W OF TA,, 4 4 Q" COUNCIL/RDA MEETING DATE: May 15, 2001 Transmittal of Revenue and Expenditure Report for March 31, 2001 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of the March 31, 2001 Statement of Revenue and Expenditures for the City of La Quinta. Respec Ily subm' ted Jo n M. Falcone ,Finance Director Appr ved for su is ibn by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, March 31, 2001 057 CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/2000 - 3/31/2001 FUNDS BUDGET RECEIVED RECEIVED General Fund Revenues $12,643,639.00 $11,975,298.99 94.79/. Library 162,634.00 168,263.71 103.5% Gas Tax Revenue 591,177.92 490,871.30 83.0% Cmaq/lstea 287,423.00 0.00 0.0% Federal Assistance 340,400.00 0.00 0.0% Assessment District 2000-1 0.00 78,051.41 0.0% Slesf (Cops) Revenue 49,900.00 104,026.57 208.5% Local Law Enforcement 49,864.00 50,942.84 102.2% Lighting & Landscaping 778,000.00 454,920.69 58.5% Quimby 64,000.00 18,615.74 29.1% Infrastructure 358,989.00 118,722.90 33.1% Village Parking 1,500.00 1,008.85 67.3% South Coast Air Quality 22,044.00 20,602.86 93.5% Lq Public Safety Officer 2,200.00 2,362.54 107.4% Interest Allocation 0.00 76,442.31 0.0% Capital Improvement 45,033,814.13 7,724,851.86 17.2% Lq Norte Capital Improvement 0.00 1,998.09 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 431,302.00 434,295.22 100.7% Arts In Public Places 222,700.00 138,813.00 62.3% Transportation 2,198,180.00 2,621,270.69 119.2% Parks & Recreation 2,221,500.00 379,714.85 17.1% Civic Center 303,900.00 561,345.34 184.7% Library Development 1,554,418.00 1,654,115.01 106.4% Community Center 58,600.00 101,151.32 172.6% Street Facility 10,500.00 22,690.93 216.1% Park Facility 3,200.00 5,686.94 177.7% La Quinta Financing Authority 688,130.00 712,285.60 103.5% RDA Project Area No. 1 24,550,109.63 12,413,696.15 50.6% RDA Project Area No. 2 9,199,530.00 4,919,230.67 53.5% Total $101,838,654.68 $45,251,276.38 44.4% M i 001 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 0710112000. 3/31/2001 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $15,252,236.33 $7,785,466.55 $56,223.14 $7,410,546.64 51.0% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 591,177.92 313,799.94 0.00 277,377.98 53.1% Cmaq/lstea 287,423.00 0.00 0.00 28742300.0% 0.0% Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,188,059.00 25,889.39 0.00 2,162,169.61 1.2% Slesf (Cops) Revenue 30,100.00 62,435.31 0.00 (32,335.31) 207.4% Local Law Enforcement 50,164.00 0.00 0.00 50,164.00 0.0% Lighting & Landscaping 778,000.00 583,499.97 0.00 194,500.03 75.0% Quimby 329,844.46 48,709.52 0.00 281,134.94 14.8% Infrastructure 6,731,310.25 2,789,718.98 0.00 3,941,591.27 41.4% Village Parking 29,236.00 0.00 0.00 0.00 0.0% South Coast Air Quality 5,700.00 6,340.00 0.00 (640.00) 111.2% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 45,033,814.18 7,724,851.86 5,200.00 37,303,762.32 17.2% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 496,413.00 323,955.67 0.00 172,457.33 65.3% Arts In Public Places 645,539.08 155,617.06 0.00 489,922.02 24.1 % Transportation 2,364,322.00 22,490.67 0.00 2,341,831.33 1.0% Parks & Recreation 2,020,000.00 0.00 0.00 2,020,000.00 0.0% Civic Center 203,700.00 152,775.00 0.00 50,925.00 75.0% Library Development 525,000.00 0.00 0.00 525,000.00 0.0% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% La Quinta Financing Authority 1,205,861.78 688,087.50 0.00 517,774.28 57.1% RDA Project Area No. 1 36,090,521.77 17,470,816.29 0.00 18,619,705.48 48.4% RDA Project Area No. 2 17,967,869.75 6,043,100.05 0.00 11,924,769.70 33.6% Total $132 967 292.52 $44,197 553.76 $61 423.14 $88 679 079.62 33.2% 11 059 002 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTALTAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 07101/2000 - 3/31/2001 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 299,889.36 220,710.64 57.6% 441,800.00 432,714.37 9,085.63 97.9% 275,040.00 326,971.07 (51,931.07) 118.9% 2,683,750.00 2,576,780.24 106,969.76 96.0% 3,289,100.00 1,894,421.90 1,394,678.10 57.6% 349,500.00 330,598.97 18,901.03 94.6% 7,559,790.00 5,861,375.91 1,698,414.09 77.5% 130,900.00 121,601.35 9,298.65 92.9% 8,400.00 9,646.00 (1,246.00) 114.8% 412,600.00 1,079,504.32 (667,004.32) 261.7% 89,400.00 171,908.19 (82,508.19) 192.3% 68,000.00 177,079.12 (109,079.12) 260.4% 35,800.00 100,630.14 (64,830.14) 281.1% 57,900.00 39,301.19 18,598.81 67.9% 802,900.00 1,699,670.31 (896,770.31) 211.7% 4,400.00 1,777.47 2,622.53 40.4% 143,675.00 99,865.47 43,809.53 69.5% 305,528.00 696,101.28 (390,573.28) 227.8% 161,100.00 261,142.77 (100,042.77) 162.1% 270,000.00 416,248.26 (146,248.26) 154.2% 884,703.00 1,475,135.25 (590,432.25) 166.7% 1,078,800.00 974,799.62 104,000.38 90.4% 56,250.00 37,634.37 18,615.63 66.9% 22,300.00 33,749.96 (11,449.96) 151.3% 3,600.00 9,057.40 (5,457.40) 251.6% 86,600.00 168,541.25 (81,941.25) 194.6% 115,355.00 148,674.80 (33,319.80) 128.9% 113,800.00 3,340.00 110,460.00 2.9% 1,476,705.00 1,375,797.40 100,907.60 93.2% 1,519,000.00 1,473,315.30 45,684.70 97.0% 68,900.00 29,886.48 39,013.52 43.4% 0.00 (6.56) 6.56 0.0% 68,900.00 29,879.92 39,020.08 43.4% 331,641.00 60,124.90 271,516.10 18.1% 12,643,639.00 11 975 298.99 668,340.01 94.7% oso OOS CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 150,000.00 0.00 100.0% 12,634.00 18,263.71 (5,629.71) 144.6% 162,634.00 168,263.71 (5,629.71) 103.5% 135,600.00 99,626.14 35,973.86 73.5% 98,200.00 71,923.71 26,276.29 73.2% 175,100.00 132,289.08 42,810.92 75.6% 5,000.00 5,000.00 0.00 100.0% 172,777.92 172,777.92 0.00 100.0% 4,500.00 9,254.45 (4,754.45) 205.7% 591 177.92 490,871.30 100 306.62 83.0% 287,423.00 0.00 287,423.00 0.0% 0.00 0.00 0.00 0.0% 287,423.00 0.00 287 423.00 0.0% 340,400.00 0.00 340,400.00 0.0% 0.00 0.00 0.00 0.0% 340,400.00 0.00 340,400.00 0.0% Interest 0.00 78,051.41 (78,051.41) 0.0% Assessment Bond Proceeds 0.00 0.00 0.00 0.0% Prepayments -sewer assessments 0.00 0.00 0.00 0.0% TOTAL PROPOSED ASSESSMENT DISTRIC 0.00 78 051.41 (78 051.41) 0.0% SLESF(COPS)REVENUE: SLESF (Cops) Funding 48,400.00 100,027.94 (51,627.94) 206.7% Interest 1,500.00 3,998.63 (2,498.63) 266.6% TOTAL SLESF (COPS) 49,900.00 104,026.57 (54 126.57) 208.5% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE LLEBG Funding 49,564.00 49,772.00 (208.00) 100.4% Interest 300.00 1,170.84 (870.84) 390.3% Transfer in 0.00 0.00 0.00 0.0% TOTAL LLEBG 49,864.00 50,942.84 (1,078.84) 102.2% LIGHTING & LANDSCAPING REVENUE Assessment 773,700.00 451,232.73 322,467.27 58.3% Developer 0.00 3,750.00 (3,750.00) 0.0% Interest 4,300.00 (62.04) 4,362.04 -1.4% TOTAL LIGHTING & LANDSCAPING 778 000.00 454,920.69 323 079.31 58.5% 061 EM CITY OF IA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID DSUSD State of California SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 55,000.00 0.00 55,000.00 0.0% 9,000.00 18,615.74 (9,615.74) 206.8% 64,000.00 18,615.74 45,384.26 29.1 % 0.00 0.00 0.00 0.0% 358,989.00 118,722.90 240,266.10 33.1% 358 989.00 118,722.90 240 266.10 33.1 % 1,500.00 1,008.85 491.15 67.3% 1500.00 1008.85 491.15 67.3% 21,244.00 19,185.05 2,058.95 90.3% 800.00 1,417.81 (617.81) 177.2% 22,044.00 20 602.86 1,441.14 93.5% 2,000.00 2,000.00 0.00 100.0% 200.00 362.54 (162.54) 181.3% 2,200.00 2,362.54 (162.54) 107.4% 0.00 76,442.31 (76,442.31) 0.0% 0.00 0.00 0.00 0.0% 0.00 76,442.31 (76 442.31) 0.0% 14,901,057.28 2,681,045.97 12,220,011.31 18.0% 1,922,975.00 213,068.97 1,709,906.03 11.1% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 12,168.00 0.00 12,168.00 0.0% 7,044.00 0.00 7,044.00 0.0% 530,600.00 0.00 530,600.00 0.0% 953,244.74 933,390.00 19,854.74 97.9% 67,000.00 0.00 67,000.00 0.0% 25,905.00 0.00 25,905.00 0.0% 443,839.00 154,747.12 289,091.88 34.9% 475,783.65 135,889.42 339,894.23 28.6% 25,694,197.46 3,606,710.38 22,087,487.08 14.0% 45,033 814 13 7 724 851 86 37 308,962.27 17.2% 062 005 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges Interest Transfers In TOTAL EQUIPMENT REPLACEMENT ARTS IN PUBLIC PLACES REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 1,998.09 (1,998.09) 0.0% 0.00 1998.09 (1998.09) 0.0% 11,000.00 0.00 11,000.00 0.0% 0.00 0.00 0.00 0.0% 11000.00 0.00 11,000.00 0.0% 372,202.00 364,748.00 7,454.00 98.0% 59,100.00 69,547.22 (10,447.22) 117.7% 0.00 0.00 0.00 0.0% 431,302.00 434 295.22 (2,993.22) 100.7% • Arts in Public Places Deposits 196,900.00 118,457.58 78,442.42 60.2% • Arts in Public Places Credits Applied 0.00 0.00 0.00 0.0% Interest 25,800.00 20,355.42 5,444.58 78.9% TOTAL ARTS IN PUBLIC PLACES 222 700.00 138 813.00 83 887.00 62.3% . These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER 284,000.00 630,063.19 (346,063.19) 221.9% 23,100.00 100,127.50 (77,027.50) 433.5% 1,891,080.00 1,891,080.00 0.00 100.0% 2,198,180.00 2,621,270.69 (423 090.69) 119.2% 201,000.00 352,704.91 (151,704.91) 175.5% 20,500.00 27,009.94 (6,509.94) 131.8% 2,000,000.00 0.00 2,000,000.00 0.0% 2,221,500.00 379 714.85 1,841,785.15 17.1 % 284,500.00 528,161.73 (243,661.73) 185.6% 19,400.00 33,183.61 (13,783.61) 171.0% 303 900.00 561,345.34 (257,445.34) 184.7% 063 LMI CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 207,296.38 (57,296.38) 138.2% 17,900.00 60,300.63 (42,400.63) 336.9% 1,386,518.00 1,386,518.00 0.00 100.0% 1,554,418.00 1,654,115.01 (99 697.01) 106.4% Developer fees 53,500.00 93,963.86 (40,463.86) 175.6% Interest 5,100.00 7,187.46 (2,087.46) 140.9% TOTAL COMMUNITY CENTER 58 600.00 101 151.32 (42 551.32) 172.6% STREET FACILITY PARK FACILITY Developer fees 9,500.00 21,227.43 (11,727.43) 223.4% Interest 1,000.00 1,463.50 (463.50) 146.4% TOTAL STREET FACILITY 10,500.00 22 690.93 (12 190.93) 216.1 % Developer fees 3,000.00 5,261.80 (2,261.80) 175.4% Interest 200.00 425.14 (225.14) 212.6% TOTAL PARK FACILITY 3,200.00 5,686.94 (2,486.94) 177.7% 064 007 07/01/2000 - 3/31/2001 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 585,850.00 341,642.34 0.00 244,207.66 58.3% CITY MANAGER'S OFFICE 628,625.00 387,268.38 0.00 241,356.62 61.6% ECONOMIC DEVELOPMENT 866,350.00 706,585.35 0.00 159,764.65 81.6% PERSONNEL/RISK MGT 454,562.00 266,470.14 175.00 187,916.86 68.6% TOTAL GENERAL GOVERNMENT 2,535,387.00 1,701,966.21 175.00 833,245.79 67.1% FINANCE: CITY CLERK FISCAL SERVICES 505,210.00 334,002.90 0.00 171.207.10 66.1% CENTRAL SERVICES 477,715.00 283,038.90 0.00 194,676.10 59.2% TOTAL FINANCE 982,925.00 617,041.80 0.00 365,883.20 62.8% 369,295.00 255,031.93 5,216.18 109,046.89 69.1% COMMUNITY SERVICES SENIOR CENTER 249,190.00 154,073.26 0.00 95,116.74 61.8% PARKS & RECREATION ADMINISTRATION 667,750.00 352,680.52 10,111.76 304,957.72 52.8% PARKS & RECREATION PROGRAMS 90,100.00 47,279.98 0.00 42,820.02 52.5% TOTAL COMMUNITY SERVICES 1,007,040.00 554,033.76 10,111.76 442.894.48 55.0% POLICE 3,600,554.00 1,829,088.58 23,868.00 1,747,597.42 50.8% BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 185,782.00 168,183.37 0.00 17,598.63 90.5% CODE COMPLIANCE 519,825.00 317,633.74 0.00 202,191.26 61.1 % ANIMAL CONTROL 198,155.00 107,515.00 0.00 90,640.00 54.3% BUILDING 815,371,00 500,740.46 0.00 314,630.54 61.4% EMERGENCY SERVICES 23,141.00 15,005.86 0.00 8,135.14 64.8% FIRE 27,278.00 2,445.88 0.00 24,832.12 9.0% CIVIC CENTER BUILDING -OPERATIONS 1,108,540,00 1,044,343.11 15,323.55 48,873.34 94.2% TOTAL BUILDING & SAFETY 2,878,092.00 2,155,867.42 15,323.55 706.901.03 74.9% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 475,465,00 267,564.50 0.00 207,900.50 56.3% CURRENT PLANNING 905,200.00 409.170.88 1,528.65 494,500.47 45.2% TOTAL COMMUNITY DEVELOPMENT 1,380,665.00 676,735,38 1,528.65 702.400.97 49.0% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 215,080.00 157,836.87 0.00 57,243.13 73.4% DEVELOPMENT& TRAFFIC 825,251.33 509,090.11 0.00 316,161.22 61.7% MAINT/OPERATIONS- STREETS 1,254,513.00 407,974.11 0.00 846,538.89 32.5% MAINT/OPERATIONS- LTG/LANDSCAPING 1,454,552.00 921,109.10 0.00 533,442.90 63.3% CAPITAL PROJECTS 485,663.00 112,899.10 0.00 372,763.90 23.2% TOTAL PUBLIC WORKS 4,235,059.33 2,108,909.29 0.00 2,126,150.04 49.8% TRANSFERS OUT 2,139,785.00 130,717.22 0.00 2,009,067.78 6.1% GENERAL FUND REIMBURSEMENTS (3,876,566.00) (2,243,925.04) 0.00 (1,632,640.96) 57.9% NET GENERAL FUND EXPENDITURES 1525223633 778546655 5622314 7410546.64 51.0% CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX REIMBURSE GENERAL FUND TRANSFER OUT REIMBURSE GEI QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT SOUTH COAST AIR QUALITY FUND 07/01/2000 - 3/31/2001 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 0.0% 418,400.00 313,799.94 0.00 104.600.06 75.0% 172,777.92 0.00 0.00 172,777.92 0.0% TOTAL GAS TAX 591,177.92 313,799.94 0.00 277 377.98 53.1% 329,844.46 48,709.52 0.00 281 134.94 14.8% 130,000,00 0.00 0.00 130,000.00 0.0 PROJECT EXPENDITURES 5,700.00 6,340.00 0.00 (640.00) 111.2% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 5,700.00 6,340.00 0.00 (640.00) 111.2% CMAQ/ISTEA TRANSFER OUT 28742300 000 0.00 287423.00 0.0% VILLAGE PARKING TRANSFER OUT 2923600 000 000 29236.00 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 50,164.00 0.00 0.00 50 164.00 0.0% SLEF(COPS) TRANSFER OUT 30,100.00 62,435.31 0.00 (32 335.31) 207.4 % LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 778,000.00 583,499.97 0.00 194,500.03 75.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 778 000.00 583,499.97 0.00 194 500.03 75.0% INFRASTRUCTURE: CONSTRUCTION 46,700.00 0.00 0.00 46,700.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 6,684,610.25 2,789,718.98 0.00 3,894,891.27 41.7% TOTAL INFRASTRUCTURE fi 731 310 25 2,789,718.98 0.00 3,941,591.27 41.4% ASSESSMENT DISTRICT 2000.1 COSTS OF ISSUANCE 0.00 25,889.39 0.00 (25,889.39) 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,188,059.00 0.00 0.00 2,188,059.00 0.0% TOTAL AD 2000.1 2,188,059.00 25,889.39 0.00 2,162,169.61 1.2% B 009 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT TRANSPORTATION PROGRAM COSTS TRANSFER OUT PARKS & RECREATION PROGRAM COSTS TRANSFER OUT 07/01/2000 - 3/31/2001 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 54,000.00 0.00 0.00 54,000.00 0.0% 2,310,322.00 22,490.67 0.00 2,287,831.33 1.0% TOTAL TRANSPORTATION 2,364,322.00 22490,67 0.00 2347831.33 10% 0.00 0.00 0.00 0.00 0.0% 2,020,000.00 0.00 0.00 2,020,000.00 0.0% TOTAL PARKS & RECREATION 2,020,000.00 0.00 0.00 2 020 000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0,00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203.700.00 152,775.00 0.00 50,925.00 75.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 203,700.00 162 775.00 0.00 50 925.00 75.0% LIBRARY DEVELOPMENT PROGRAM COSTS 0,00 0.00 0.00 0.00 0.0% TRANSFER OUT 525,000.00 0.00 0.00 525,000.00 0.0% TOTAL LIBRARY DEVELOPMENT 525000.00 0.00 0.00 525000.00 0.0% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0,00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0,00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0,00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0,00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 43,949,834.64 7,580,392.19 5,200.00 36,364,242.45 17.2% PROJECT REIMBURSEMENTS TO GEN FUND 1,083,979.54 144,459.67 0.00 939,519.87 13.3% TOTAL CAPITAL IMPROVEMENT 45033814.18 7724851.86 5200.00 3730376232 172% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 202,700.00 869.94 0.00 201,830.06 0.4% CIP EXPENSES 442,839.08 154,747,12 0.00 288,091,96 34.9% TOTAL ART IN PUBLIC PLACES 645 539.08 155 617.06 0.00 489 922.02 24.1 % LO NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 496413.00 323955,67 0.00 172457.33 65.3% 067 Q1Q AGENDA CATEGORY: BUSINESS SESSION: _ COUNCIL/RDA MEETING DATE: May 15, 2001 CONSENT CALENDAR: ITEM TITLE: Authorize the City Manager to Enter STUDY SESSION: into a Reimbursement Agreement for the Construction of an Acoustic Wall on the West Side PUBLIC HEARING: of Washington Street from Avenida La Fonda to Avenue 52 Authorize the City Manager to enter into a Memorandum of Understanding for a 50% cost share for an acoustic wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 with Tradition Club Associates, LLC (Tradition), contingent upon approval of the wording by the City Attorney; and Approve an appropriation in an amount not to exceed $54,0OO from Account No. 250-000-300-290, Transportation Developer Impact Fee (DIF). Tradition has proposed building a wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 on a shared cost basis. This wall will be visually consistent with the existing wall on the east side of Washington Street to the extent possible. Tradition has agreed to pay a maximum of $4O,OOO toward the cost of the wall. Attachment 3 is the Engineer's Estimate for $72,074. This project was not anticipated in the City's Capital Improvement Program (CIP) and it is not part of the approved Fiscal Year 2000/2001 Budget; therefore, an additional appropriation is required. This project is identified in the DIF Study. The DIF Fund for acoustical walls as presented in the DIF Study of May 1999 provides an allocation of $54,OOO for an acoustical wall on the west side of Washington Street. The Transportation DIF (Account No. 250-000-300-290) has adequate funding to participate on an equal cost sharing basis with Tradition. This project will be funded by the developer of the Tradition and DIF funding; therefore, prevailing wage requirements do not apply. This may result in a construction cost saving. T:\P W DEPT W OUNCIL=01 \010515b.wpd On September 28, 2000, the City received a letter from Tradition regarding a proposed wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 (Attachment 1). In this letter, representatives of the Tradition stated that it was their desire to have a wall constructed on the west side of Washington Street from Avenida La Fonda to Avenue 52. This wall would be consistent with the existing wall on the east side of Washington Street. City staff was to review, comment, and approve the plans prior to construction. The City responsibility was to ensure that the wall was in conformance to all code provisions and was consistent with the existing wall on the east side of Washington Street from Calle Tampico to Avenue 52. During the November 21, 2000 City Council Meeting, this matter was discussed with the recommendation for review by Staff. During the December 5, 2000 City Council Meeting, the City Council awarded the design contract for the City-wide Street and Sidewalk Improvements to The Keith Companies (TKC). TKC will design a 6' sidewalk on the west side of Washington Street from Avenida La Fonda to Avenue 52 and will coordinate both designs so each project may be built without impacts to the other. On December 7, 2000, staff met with Kris Schulze from TKC and Christina Dores, Architectural Review Coordinator for Tradition, to discuss issues relating to a comprehensive scope development and preliminary budget for the wall. On December 19, 2000, the City Council authorized the City Manager to enter into a Reimbursement Agreement for the construction of a wall on the west side of Washington Street from Avenida La Fonda to Avenue 52. The agreement, as approved, placed Tradition in the lead position, responsible for design, project management and administration. Tradition, after consideration, suggested to staff that they would prefer the City manage the project. Staff has discussed this reorganization and believes that the overall construction costs will be reduced because of the benefit of lower project management costs resulting from shared project management with the CIP sidewalk improvement project located alongside the wall. The agreement (Attachment 2) has been rewritten to place the City in the role of project management and administration. Per the agreement, Tradition will participate to the maximum extent of $40,000. The engineer's estimate indicates the cost of the wall to be such that both parties participate equally in the cost of the wall. 069 !) r TAMDEPTCOUNCILQ001 W 10515b..Pd V` i.) 2 The alternatives available to the City Council include: 1 . Authorize the City Manager to enter into a Memorandum of Understanding for a 50% cost share for an acoustic wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 with Tradition Club Associates, LLC, contingent upon approval of the wording by the City Attorney; and approve an appropriation in an amount not to exceed $54,000 from Account No. 250-000- 300-290, Transportation Developer Impact Fee; or 2. Do not authorize the City Manager to enter into a Memorandum of Understanding for a 50% cost share for an acoustic wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 with Tradition Club Associates, LLC, contingent upon approval of the wording by the City Attorney; and do not approve an appropriation in an amount not to exceed $54,000 from Account No. 250-000-300-290, Transportation Developer Impact Fee; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. September 28, 2000 Letter 2. Draft MOU 3. Engineer's Estimate 070 UO3 T:W WDEMCOUNCILWO01 W10515bMN i q; 15 I KHU I I I LAY LY.1LY LLLW ,�epsc++,der 28, 2000 Mr. Jerry Herman Community Development CITY OF LA QUINCA 78.495 Calle Tampico post Office Bo: 1504 L Quinta, CA 92253 Re: Washington Street Wali ton ;,ea d-Ix H.ad ATTACHMENT 1 via first dins mail Dear Jetty, It is the desire of Tradition to have a wall constructed do. the west side of Washington da. The wall would mattchch running north and south , between Avenue 52 and Aveinda LA Fonthe e tins wall on the east side of Washington Street. This area is part of the main thoroughfare to the La Quints cove area, Tradition. PGA WEST- isseen Citrus, and many other first-class developments, and should have ttLt level °� quality yhrigton Street tluoughout this area. The City has done a great job with the landscaping 8 and this area seems to be the only weak link The unfinished area takes away from the test of the landscaping and ambience which has been treated along Washington Street - It is my understanding that funds are not appropriated in the Gry s 5-year Capital improvements the MY plan for this item, Tradition would pay for half of the wall improvement, if approved y to be built at this time. included are two quotes for this work which range in price from $32,500 to $37,500• hi Thank yo Sin rel d avid Chapman president /ejd Enclosures -'Rc 5: KX' SALE: & MAi:„6TIV; Ta.:760156a•2067 TEL;IC0156q•335' Rk'�! wv$64.7405 FAX;76oi5t4.2356 ';Sr! CLD AvEmii is • LA QLSNTA • CA 9i253-1120 OW Q< l %% 1.AAIKTLN'ANO- 1 i:: 760156a•5429 FAX:76-31564.6928 071 005 ATTACHIv1ENT 2 MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (the "Memorandum") dated , 2001, by and between the TRADITION CLUB ASSOCIATES, LLC, a Delaware Limited Liability Company (the "Tradition"), and the CITY OF LA QUINTA, a municipal corporation (the "City") outlines the respective obligations of Tradition and City regarding the construction of a masonry wall along the west side of Washington Street, beginning on the southwest corner of the intersection of Avenida La Fonda and Washington Street, and continuing approximately 590 ft. along the west side of Washington Street and terminating at the existing masonry wall located on the northwest corner of the intersection of Avenue 52 and Washington Street, in the City of La Quinta, County of Riverside, State of California. RECITALS WHEREAS, the Tradition desires to construct a wall along the west side of Washington Street, between Ave. La Fonda and Ave. 52 to enhance the aesthetics of the approach to their development; and WHEREAS, the Tradition desires to participate in the costs of the design and construction of said wall on an equal basis with the City; and WHEREAS, the City desires to participate equally in the costs of the design and construction of said wall with the Tradition. NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: Section 1. Recitals. The foregoing recitals are true and correct. Section 2. City's Obligations a. The City shall provide advance payment for all costs associated with the completion of the wall improvements, including, but not limited to, the cost for an acoustic study, professional design services, construction management, construction administration, construction staking, permit fees, and inspection and any other costs necessary to construct an acoustical barrier/garden wall between the southwest corner of the intersection of Ave. La Fonda and Washington St. and the northwest corner of the intersection of Ave. 52 and Washington St., a distance of approximately 590 ft. b. City shall contract for the professional design services necessary, hire the contractor and administer the project. T:\PWDEPT\Devdiv\Agreements\Reimbursement-Other\Tradition Landscape Wall MOU Rev 3.wpd 072 J06 C. City shall provide to the Tradition detailed records of all costs incurred and the amounts to be reimbursed on an equal share basis. d. City's portion of the cost, to be borne by the City, shall be not be more than $54,000.00 e. City will assume the responsibility for Project Management, for which they will be reimbursed one-half of the fee of 12.75% (7.75% Inspection/Testing plus 5% City Administration) of the total cost of the wall. Section 3. Tradition's Obligations a. Tradition shall reimburse City one half of the total costs incurred to complete the wall improvements, including, but not limited to, the cost for an acoustic study, professional design services, construction management, construction administration, construction staking, permit fees, inspection and any other costs necessary to construct an acoustical barrier/garden wall between the southwest corner of the intersection of Ave. La Fonda and Washington St. and the northwest corner of the intersection of Ave. 52 and Washington St., a distance of approximately 590 ft. The total amount that Tradition shall reimburse City shall not exceed $40,000, which includes reimbursement for the cost of constructing the wall improvements and one-half of the fee set forth in Section 2.e. b. Tradition will remit to City its share of the cost of the wall within 30 days of receipt of invoice from City. Section 4. a. Either party may terminate the Agreement following the completion of the acoustic study within 20 days of said study being completed, before further monies are committed toward completion of the wall by notifying the other party, in writing, of their intent to do so. Termination of this agreement may not occur pursuant to this section once the City begins expending money for the wall. Section 5. Design Review and Approval a. The City retains full authority for the wall design review and approval. Section 6. a. City and Tradition mutually agree to defend, indemnify, and hold harmless each other and each other's employees, officers, invitees, trustees, directors, and agents, individually and collectively, from and against all costs, losses, claims, demands, suits, actions, attorney fees and costs, payments, and judgements, arising from personal or bodily injuries, death, property damage, or otherwise, brought or recovered against any of the above that may arise from or be alleged to be caused by the performance of this Memorandum but not only in T:\PWDEPT\Devdiv\Agreements\Reimbursement-Other\Tradition Landscape Wall MOU Rev 3.wpd 073 007 ATTACHMENT 2 proportion to and to the extent that such liability, loss, expense, attorney's fees, or claims for injury, death, or damages are caused by or result from the negligent or intentional acts or omissions of City or Tradition and/or the employees, officers, agents, invitees, trustees, or directors of the indemnifying party. Section 7. Insurance a. City shall require any and all contractors that perform work pursuant to the Memorandum to maintain, at a minimum, a commercial general liability insurance policy, an excess liability/umbrella insurance policy, and an "any auto' automobile insurance policy, each at limits of at least $1 million, and a builders' risk insurance policy at 100% of the total cost of the work required pursuant to the Memorandum. b. City shall also maintain, at a minimum, a commercial general liability insurance policy, an excess liability/umbrella insurance policy, and an "any auto' automobile insurance policy, each at limits of at least $1 million. C. The contractor(s) insurance shall be primary both to any Tradition insurance coverage and to the City's insurance policy in the amount of any loss for any claim made that in any way relates to the work or the performance of the work pursuant to the Memorandum. The City's insurance policy shall be primary to any Tradition insurance coverage. IN WITNESS WHEREOF, Tradition and City have caused this Memorandum to be executed as of the date first above written. TRADITION CLUB ASSOCIATES, LLC TRADITION Approved as to Form: TRADITION Attorney Date By: Date: Name: Title: CITY OF LA OUINTA Approved as to Form: City Attorney By:. M173WOMMUMMr. T:\PWDEPT\Devdiv\Agreements\Reimbursement-Other\Tradition Landscape Wall MOU Rev 3.wpd Date 074 0)8 ATTEST: Date ATTEST: June Greek, City Clerk Date T:\PWDEPT\Devdiv\Agreements\Reimbursement-Other\Tradition Landscape Wall MOU Rev 3.wpd 075 n9 Engineers Estimate Attachment 3 Landscape/Acoustic Wall Along Washington Street. Ave. La Fonda to Ave. 52 Description Qty Units Unit Cost Total Comments Clearing and Grubbing 1 LS $ 2,500 $ 2,500 TKC Unclassified Excavation 1 LS $ 5,000 $ 5,000 TKC Construct 8" High Block Wall 613 LF $ 75 $ 45,975 TKC Engineering/Accoustical.Study 1 LS $ 4,000 $ 4,000 TKC Sub -Total $ 57,475 Inspection/Testing 7.75% $ 4,454 LQ Surveying 1.25% $ 718 City Admin/Project Management 5% $ 2,874 LQ Sub -Total $ 65,522 Contingency Total 10% $ 6,552 LQ $ 72,074 076 10 COUNCIL/RDA MEETING DATE: May 15, 2001 Adoption of the City's 2001-2002 Economic Development Plan Adopt the City's 2001-2002 Economic Development Plan. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: It is anticipated the Implementation Activities listed within the Plan will require $200,000-$250,000 to fund City staff, consultant, and materials costs. These expenses would be allocated to City Manager and Community Development Department staff and supplies costs, the City's marketing/media consultant costs, the Agency's legal counsel, and redevelopment consultant costs. This investment would increase if development agreements are concluded during the coming fiscal year that pledge City funds to mitigate development impediments. None. During its Study Session at the April 17, 2001 City Council meeting, the Council considered the draft 2001-2002 Economic Development Plan and made comments relative to the document and its programs. The City's consultant, RSG, Inc., has incorporated those comments into minor Plan revisions, as appropriate, for the City Council's consideration (Attachment 1). A copy of the minutes from the April 1 Ph meeting outlining the Council's comments is attached (Attachment 2). Specific changes suggested at the April 17, 2001 meeting include: ■ Adding an objective to survey the Cove regarding property uses on City -owned property at the top of the Cove; 077 ■ Removing reference to Bermuda Dunes annexation; ■ Incorporating a reference to acknowledge value in retaining "natural land." Once adopted, this Plan will be one of five components that comprise the City's overall strategic planning effort; the other components include the Capital Improvement Program, Resource Allocation Plan, Cash Flow Analysis, and 2001-2002 Annual Operating Budget. Staff will make the formal budget request to fund the Plan as part of the City Council's consideration of the Preliminary Fiscal Year 2001-2002 Budget. The alternatives available to the City Council include: 1. Adopt the City's 2001-2002 Economic Development Plan; or 2. Do not adopt the City's 2001-2002 Economic Development Plan; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. 2001-2002 Economic Development Plan 2. April 17, 2001 City Council Minutes GWYDMBMPOoca\CITY COUNCIUCCSTFFECONOEVPLAN 05-05-01-0 078 78 City of La Quinta May 15, 2001 City of La Quints 78-495 Calle Tampico La Quinta, Califomia 92253 Rosenow Spevacek Group, Inc. 540 North Golden Circle, Suite 305 Santa Ana, California 92705 Phone: (714) 5414585 Fax: (714) 836-1748 E-Mail: info@webrsg.com ATTACHMENT 1 079 ) Contents of This Document This document is organized as follows: i) Introduction ■ Rationale for this Economic Development. Plan ■ Participants in Formulating and Implementing this Plan 2) Resources, Opportunities, Liabilities and Needs ■ Community Profile ■ Key Assets ■ Liabilities ■ Projected Market Demand ■ Projected City/Redevelopment Economic Development ■ City/Agency Real Estate Assets ■ Infrastructure Needs/City Capital 3) Business Plan ■ Mission Statement Agency Financial Resources for Improvement Program ■ Implementation Policies ■ Accomplishments During Fiscal Year 2000-01 a) Highway 111 Corridor b) The Village c) KSL Recreation d) Annexation Feasibility e) Housing f) Marketing ■ 2001-02 Implementation Activities and Target Areas g) Highway 111 Corridor h) The Village i) Resort/Hospitality Opportunities j) Annexation Feasibility k) Housing 1) Marketing m) Recreation Opportunities APPENDIX Exhibit A: City/Agency Real Estate Assets Map al . �)O'n Section F 2001-02 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta The City of La Quinta is embarking on the sixth year of implementing an economic development agenda. To date, the City's economic development initiatives have yielded two major home improvement retailers, an auto mall, and other restaurant and retail enterprises. The continued focus for the coming fiscal year is to balance the need for revenue -generating enterprises with the desire to attract quality development and preserve La Quinta's natural features. The City's overall goal is to insure that the short-term gain realized from achieving revenue - generating uses does not compromise the long-term necessity for quality development that withstands the test of time. Thus, the City's economic development initiatives center on attracting and enhancing revenue -generating enterprises, protecting open space and environmental attributes, and expanding recreation opportunities for La Quinta's residents. This document outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. Rationale for this Economic Development Plan The economic development process is the deliberate, judicious intervention in the local economy to foster a business climate that facilitates private investment. This process is neither exact nor fully predictable, and is more of an art than a science. Economic development is a dynamic, ever changing endeavor because it must constantly accommodate the evolving characteristics of the market place. Thus, the City annually reviews and updates this Economic Development Plan to ensure that it reflects and responds to current market conditions, and equally as important, the community's collective vision as to how to accommodate these conditions. Finally, this enterprise parallels the activities associated with building a city; this Plan embraces a long-term vision rather than a short-term perspective. In 1996, the City of La Quinta adopted the first economic development plan that defined the community's vision for future development, and presented a business 081 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN INTRODUCTION PAGE 2 plan to guide the City's economic development initiatives. The City embarked on a planned, pro -active economic development effort for the following reasons: Capture Forecasted Growth for the Coachella Valley Region A variety of market studies forecast significant growth for the Coachella Valley region during the next decade. Due to its location and available undeveloped land, the City is in a prime position to capture a sizable portion of the projected commercial, resort, and residential development through the active business expansion and recruitment efforts delineated in this Economic Development Plan. Balance Municipal Revenue and Expenditure Needs The City's primary revenue resources are transient occupancy and sales taxes; these revenues comprise 49% of City's General Fund revenue. Secondary resources are license/permit fees and property tax revenue. A majority of the City's property tax revenue, however, is allocated to the Redevelopment Agency. Approximately 88% of the land area within the City's corporate boundaries is in one of two redevelopment project areas. Combined, these resources maintain existing, and provide new, services to La Quinta's residential and business communities. Resort and commercial development generates a majority of the municipal revenues received by the City. In order to enhance and expand municipal services, the City and Redevelopment Agency must continue to enlarge the City's revenue base. Judiciously Allocate Municipal Resources Like any business, the City continually balances the allocation of financial resources between service costs and infrastructure investment. To prudently accomplish this task, the City annually implements a comprehensive strategic planning effort that meshes this Economic Development Plan with a Five Year Municipal Service Resource Allocation Plan, a Five Year Capital Improvement Program, Annual City/Agency Cash Flow Strategies, and Annual City/Agency Operating Budgets. Since 1994, the City has achieved many short- and long- term financial goals identified through the strategic planning effort. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN s�t�, INTRODUCTION PAGE 3 This Economic Development Plan identifies economic development investment strategies and initiatives that are subsequently funded through the annual City/Redevelopment Agency Capital and Operations budgets. Participants in Formulating and Implementing this Plan This Economic Development Plan delineates initiatives that implement the community's vision of its desired destiny. This Plan outlines the policies, activities, and resources the City will pledge to guide and/or influence future development decisions. Thus, the primary participants in formulating and implementing this Plan are the residential and business communities that define La Quinta. When first developed, the City sponsored a series of community forums to solicit community input. The City continues to consult with these communities during the Plan's implementation phases. The City Council governs the formulation and implementation of this Plan. Council Members bring forth constituent ideas and needs, and assist with defining the issues, mission, strategy, and overall policies that guide implementation efforts. Finally, City staff plays a strategic role in this endeavor. Staff is charged with the responsibility to monitor market conditions, solicit community input, interface with existing and new users, implement programs and initiatives, and monitor achieved results. ROSENOW SPEVACEK GROUP, INC. May 15, 2001 083 CITY OF LA QUINTA ECONOMIC DEVELOPMENT PLAN !� Section 2001-02 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta This section presents the background data that was used in developing the Business Plan presented in Section 3; it includes a summary of key assets, presents an overview of projected market demand, delineates projected City/Agency resources, and outlines infrastructure needs. Community Profile The City of La Quinta is located in the Eastern Central Coachella Valley; Indian Wells borders the City to the west, Indio to the east, and unincorporated communities to the north and south. Located approximately 2 miles south of Interstate 10, primary access is via State Highway 111 and Washington Street. Historically, the City has been identified with the legendary La Quinta Resort & Club, the PGA West golf facilities, and the annual La Quinta Arts Festival. Today, La Quinta is capitalizing on continuing growth in the greater Coachella Valley. According to the California State Department of Finance, La Quinta has been the fastest growing city in the Valley since 1990. Further, La Quinta's average household income is $70,000, which is higher than the average household income for the Coachella Valley, Riverside County, and the State of California. In the context of the Coachella Valley, La Quinta enjoys an emerging population of new families. Average household size in La Quinta is 3.263 versus 2.65 Valley - wide (California State Department of Finance); persons over the age of 65, historically the most recognized age group in the Valley, only comprise 18% of La Quinta's population. Key Assets Review of the City's physical characteristics and discussions with the residential and business communities identify the following key community assets: an educated, dedicated, and highly motivated residential and business community that share a long history of working in concert to provide a stable environment that supports economic development efforts; I ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN 10 , RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 5 an international reputation for resort and golf amenities resulting from the La Quinta Resort & Club, PGA West, Rancho La Quinta, The Tradition, and other world class golf facilities; the Highway III commercial corridor features prime, vacant property of sufficient size to accommodate development that will serve the Eastern Coachella Valley and will generate significant financial returns for both the City and Agency; a major single land owner, KSL Recreation, who has the capital resources to develop significant resort, commercial and residential communities during the next 10 years; the Village of La Quinta, a low density commercial center nestled in the Santa Rosa Mountains, that offers a setting that is unparalleled in the Coachella Valley; La Quinta's commerce, art and cultural heritage as represented by the La Quinta Chamber of Commerce, La Quinta Arts Foundation and La Quinta Historical Society, that supports art and cultural activities attracting patrons from California and the greater southwest; the Lake Cahuilla Recreation Area which provides water sport and other outdoor recreation opportunities; continued strong residential development and sales activity that generates a significant number of households that support retail, recreation, and service commercial users; a highly motivated City workforce that understands the needs of the business community and the need to process required City approvals within a short time frame; and resources that the City/Agency can dedicate to economic development investment. Liabilities Though the assets far outweigh the liabilities, there are limitations that the City must account for when implementing its economic development initiatives; these include the following: increasing competition between Coachella Valley communities to provide financial incentives to major developers and users, which significantly influence their location decisions; and changing retailing trends that may decrease the need for traditional retail centers. 085 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN w .r RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 6 Projected Market Demand In January 1999, the Sedway Group submitted a market study that identifies demand for retail, office, hotel, golf course, industrial, commercial -recreation, and live -work housing uses. This section summarizes the study's significant findings. Copies of the entire Market Study are available in the City Manager's Office. Population Growth With the recovery of the Southern California region and a strong national economy, the Coachella Valley is undergoing strong real estate development. Having recovered from the recession of the early 1990s, the Valley has an estimated three-year window (2001-2004) to capture strong cyclical demand, which is anticipated to moderate during the latter portion of this time frame. La Quinta is a relatively new market within the Coachella Valley. During the past 30 years, Valley growth has moved southeast from Palm Springs along the Highway 111 corridor, with the Valley's population center shifting from Palm Springs to Palm Desert. In 1980, La Quinta's permanent population was 4,000 residents or 3 percent of the Valley total. Per the U.S. Census, the City's population grew by 180% during the 1980's to a 1990 population of 11,215. Significant growth continued during the 1990's, represented by a 2000 population of 23,694; a 111.3% increase from 1980. The California State Department of Finance identifies a January 2001 permanent population of 26,300. During the 1990's, both the permanent and seasonal resident population growth has been strong in both the Coachella Valley and the City of La Quinta. In spite of national and regional recessions, the Valley and City annually added over 6,400 and 1,150 permanent residents, respectively. Seasonal residents annually increased by over 2,100 persons in the Valley, and by over 400 persons in La Quinta. The California State Department of Finance forecasts that the Coachella Valley will grow by approximately 90,500 persons to 364,000 by 2005, for an annual average addition of nearly 13,000 permanent residents. In addition, the figures reflect a tendency for aging seasonal residents to convert to permanent retired residents. Nevertheless, seasonal residents in the Coachella Valley are also expected to increase rapidly, adding 3,300 new residents per year for a projected 2005 seasonal population of 135,000. This forecast reflects a major increase in the rate of seasonal resident growth over the 1990's. The Sedway Group projects that La Quinta will annually add an average of 1,200 seasonal and 1,300 permanent residents through 2005. As an indicator of La Quinta's growing prominence in the Valley, between 1990 and 1998, the City accounted for 29 percent of the total residential permits issued A: r ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 7 in the Coachella Valley. La Quinta's prominence is further confirmed by the report from The Center for Continuing Study of the California Economy on the State's 25 fastest growing cities. Their analysis, based on factors such as population growth, retail sales tax receipts and assessed valuation growth, found La Quinta to be the fastest growing City in California during 1997. For the 1990 to 1997 period, La Quinta was the second fastest growing City in the State, while Palm Desert was number twelve. La Quinta Market Strengths The Coachella Valley economy is, and will continue to be, dominated by tourism and the second -home market for seasonal residents, and will become an increasingly popular home for affluent retirees. Within the Valley, La Quinta's strengths include the following: • the availability of sizable contiguous undeveloped parcels along the Valley's major thoroughfare, Highway 111; • strong historical and projected permanent and seasonal population growth; • a critical mass of major retailers (Lowes Home Improvement Warehouse, Home Depot, Wal-Mart, the Centre at La Quinta Auto Mall) which establish La Quinta as a sub regional retailing destination; • relatively high average incomes; • a central location within the Valley's growth areas; • a prime location relative to the Valley's higher income areas; • a prime location relative to major national events such as The Bob Hope Chrysler Classic, as well as tennis tournaments and polo and golf events in adjacent communities (La Quinta also has major cultural events such as the annual nationally recognized La Quinta Arts Festival); and • a positive image with Valley residents and visitors alike, due to the City's charming setting and the long-established national and international reputations of the La Quinta Resort & Club, and PGA West. Development Potential The market potential of the land uses considered in the Sedway Group market study is summarized in the following narrative. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITIES AND MARKET PROFILE PAGE 8 Strong Development Potential The following land uses have immediate and strong development potential within La Quinta during the earlier portion of the next three- to five-year time horizon: Sub regional Retail. Sedway Group believes that La Quinta has strong potential to expand its role as a sub regional retail center for the eastern central portion of the Coachella Valley. With substantial acreage along the prime Highway 111 frontage combined with a strong existing retail base as evidenced by the Wal-Mart, Home Depot, and Lowes stores, the City has the potential to play a strong sub regional retailing role. Tenants who might be attracted in the near term include Staples, TJ Maxx, Marshalls, Ross Dress for Less, Burlington Coat Factory, Linen 'n Things, Lamps Plus, Sears Homelife, Homestead House, Target, Sportmart, Old Navy, Nordstrom Rack, and Borders Books. In addition, an upscale fresh produce grocer that would serve a sub regional market could be supportable. To the extent possible, these tenants should build upon existing retail centers in order to maximize synergy, rather than creating new dispersed retailing within the corridor. Light Industrial/Business Park. A modest amount of light industrial space could be supportable in La Quinta, primarily to accommodate local service providers (e.g., landscapers, plumbers, contractors, etc.). Over the next five to seven years, an estimated 30,000 to 60,000 square feet could be captured in La Quinta. Mid -Priced Hotel. A small high -quality mid -priced hotel, providing limited services, would be supportable in La Quinta in the near term. This hotel should be between 100 and 150 rooms in size. However, neighboring cities are also competing for this segment of the market. Live-Work/Artist Studios. While live -work units would not be supportable without subsidy, Sedway Group believes they would experience substantial support, if developed with significant subsidy in the Village area. An interview with the La Quinta Arts Foundation disclosed that the Coachella Valley artist community is growing and vital, and that the potential exists to attract some of these artists to a conducive environment, building upon the Arts Foundation and its renowned arts festival, in La Quinta. For example, artists occupy a complex of studios located in four to five industrial buildings in Indio (according to the La Quinta Arts Foundation). The City would receive three benefits from such development: (1) satisfy its redevelopment agency affordable housing commitment; (2) firmly establish La Quinta's key position in the Coachella Valley art market; and (3) provide a modest stimulus to the development of the Village. Restaurants. As the population and visitor volumes in La Quinta and Indian Wells reach a critical mass, there will be more support for a cluster of 088' ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN 3 RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 9 restaurants in the eastern central Valley. Sedway Group believes that La Quinta is well positioned to capture a greater share of this market. The frontage along Highway 111 provides an ideal setting for a restaurant cluster that would provide synergies between the restaurants. Within the next five to seven years, Sedway Group forecasts a demand for about five new restaurants, ranging from 3,500 to 9,000 square feet in size, or between 25,000 and 30,000 square feet total. Restaurants should include a mixture of family, popular new concept (e.g., Mimi's Cafe, Macaroni Grill, Gordon Biersch, etc.), and dinner house facilities. Moderate Development Potential Land uses that have limited immediate potential, but have development potential within a three- to five-year planning horizon are as follows: Resort Hotel/Golf Course. Within the next five to seven years the Coachella Valley should be able to support its first new four- to five-star hotel construction in many years. Sedway Group forecasts the potential for 800 to 1,000 rooms during this period, representing approximately a 7 percent increase in supply.' While a number of hotels are planned, Sedway Group believes that La Quinta is well positioned to capture some of this demand. La Quinta's unique setting in the coves of the mountains provides an ideal and protected setting for resort development. Assuming restrained development in other cities, Sedway Group recommends the development of a high -quality five-star 300- to 400-room resort hotel of a Four Seasons quality, which could be accommodated on a high -amenity site. In addition, the potential for a boutique spa and fitness hotel of between 125 and 150 rooms, similar to the Canyon Ranch in Tucson, should be considered. Neighborhood Retail. Currently, neighborhood retail centers are over- supplied in La Quinta, with three grocery -anchored centers within the City, plus an additional center on its northern border. At least one existing center is performing quite modestly. With the projected population growth, however, additional centers can be supported. Within a five- to seven-year planning horizon, Sedway Group believes that an additional center will be supportable. We recommend that this center be positioned for success, by locating on a prominent intersection with a minimum 20-acre site. The Jefferson Street corridor is a prime candidate for a future neighborhood retail center location. Office Space. The demand for office space in the Coachella Valley is limited. Further, La Quinta faces strong competition from established, centrally located office concentrations as found in Palm Desert. Nevertheless, Sedway Group forecasts demand for a modest amount of office space in the mid-term, five- to seven-year time frame, primarily oriented to local services 'Based upon a total of 14,205 rooms in the Coachella Valley. 089 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN f, RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 10 and as an alternative to home offices. Financial and medical services have the greatest potential. To create an office project of an appropriate scale to achieve a suitable quality and image level for the La Quinta Highway 111 corridor, Sedway Group recommends a cluster of architecturally distinctive buildings that can be added incrementally to accommodate growth. The phased office development should commence with multitenant buildings of approximately 7,500 square feet (that is divisible), with the first building coming on-line in roughly three years and the second in approximately five years, following area demand. As a critical mass of permanent residents is established, then a larger traditional building can be supported in the future. Public Golf Course. Currently, the La Quinta area is well supplied with private golf courses that are open for public play. In the future, as some of the large-scale communities reach build out, these semiprivate golf courses will be taken private as their residents will generate sufficient play and a private course reinforces the prestige of the community. While some public play courses, such as Desert Willow and the Indian Wells Golf Resort, are of excellent quality, others are of modest quality. The Sedway Group feels a municipal golf course might be feasible within an approximately five-year time horizon and would be a significant asset to the City. Given the difficult economics of a public play golf course, feasibility will be dependent upon the ability to construct a good quality golf course at a modest cost, and hence will rely upon an opportunistic scenario. Sedway Group believes that the potential may exist to joint venture a golf course with a home builder, with the home builder contributing the land at no cost to the City, while the builder benefits from marketing fairway frontage lots. The economics could further benefit through the use of municipal bond or other public financing mechanisms. Minimal Development Potential Land uses that have minimal market potential for development within a three- to five-year planning horizon are as follows: Regional Retail Center. Due to the strength and dominance of the existing Palm Desert Westfield Shopping Town, the Coachella Valley population will need to reach at least 500,000 before an additional center could conceivably challenge the market leader. Such a population level could be achieved within a 10- to 15-year period. At that time, La Quinta should be well positioned to attract this center, given its central location within the eastern central Coachella Valley and its emerging concentration of retailing. In order to capture this center, however, a minimum site area of 100 acres would need to be reserved, preferably along the Highway 111 frontage. 090 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 11 Cinemas. The market potential for cinemas in La Quinta is quite limited. In addition to the existing supply of theater screens, several additional cineplexes are anticipated. A 16-screen theater complex is open in Rancho Mirage at Monterey Marketplace. In addition, an IMAX theater has opened in Cathedral City. As part of the Cathedral City town center "Pickfair' project, a 16-screen Cineplex is also planned, with associated retail components. Finally, there is an eight -screen Cineplex by Resort Theaters under construction at One Eleven La Quinta Center. With this supply of cinema screens, substantial population growth will be required before more screens will be supportable. Nevertheless, some cinema operators may be willing to develop additional screens for strategic market -share, rather than market demand, reasons. Family Entertainment Center. There is a broad array of family entertainment activities available in the Coachella Valley for a resident population base of 273,500 plus the seasonal resident and tourist market segments. The Coachella Valley appears to have its potential met with these venues, which include miniature golf, arcades, batting practice cages, bumper boats, bowling, ice-skating, water park, and other similar recreational related activities. The development of such uses is highly entrepreneurial and also tends to be cyclical, following current trends in terms of personal preferences. The demand for commercial recreation uses in the Valley does not warrant development of such facilities in La Quinta in the next five to seven years. Note: The aforementioned summary was derived from the January 1999 market study prepared by the Sedway Group. Please review the Sedway Group's entire market study for their complete market analysis. Projected City/Redevelopment Agency Financial Resources for Economic Development As part of its ongoing resource management effort, the City annually evaluates City/Redevelopment Agency financial resources and identifies those resources that can be pledged to economic development initiatives. During the 2001-02 fiscal year, the City anticipates having up to $6.55 million available to invest in economic development activities. Approximately $1.65 million would be City General Fund revenue; $4.6 million Project No. 1 Redevelopment Fund revenue; and $300,000 Project No. 2 Redevelopment Fund revenue. These funds are basically one-time resources that will most likely not be renewed when expended. The Redevelopment Agency is also contemplating issuing tax allocation bonds during the next 12 months to raise working capital that could be pledged towards economic development activities. 091 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITE8 AND MARKET PROFILE PAGE 12 City/Agency Real Estate Assets Since 1983, the City and Redevelopment Agency have accumulated real estate assets as a result of major infrastructure projects or as part of the Agency's affordable housing efforts. Exhibit A, in the Appendix of this Plan, presents a map of the real estate assets owned by the City or Redevelopment Agency. City/Redevelopment Agency real estate assets currently available for economic development include Agency properties located at the intersections of Miles Avenue and Washington Street, Avenue 47 and Adams Street, and Avenue 48 and Adams Street, and the City's holdings located at the top of the Cove. Infrastructure Needs/City Capital Improvement Program As part of the annual strategic planning effort the City conducts a comprehensive review of the community's infrastructure needs. The City is working to address the community's infrastructure needs through the Five -Year Capital Improvement Program. This program identifies both current year and projected five-year capital improvement needs and resources, and delineates an annual funding schedule for specific infrastructure projects. This Economic Development Plan is integrated with the Capital Improvement Program to ensure that the infrastructure impediments to specific economic development projects are addressed, or where possible, economic development project implementation activities mitigate site - specific capital improvement needs. 092 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN 1), Section 2001-02 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta In order to proceed with implementation activities, a business plan is required that presents a mission statement describing the intended outcome the community wishes to achieve, and the overall policies that will guide implementation activities. Finally, specific target areas and implementation efforts are detailed. Mission Statement The mission statement the community formulated for this economic development effort is as follows: The mission of the Economic Development effort is to actively support the development and expansion of existing businesses, and to proactively recruit quality revenue - generating uses that diversify and expand the City's economic base, offer a variety of products and services, increase employment opportunities, enhance City/Agency fiscal resources, preserve and enhance La Quinta's unique environment, and contribute to the quality of life for La Quinta residents. Implementation Policies The following policies guide the City's Economic Development implementation efforts. They address resource and staffing commitments, annexation strategies, use of City assets, and refinement of City processes. These policies guide City staff as they pursue implementation initiatives. Active Participation in Economic Development The City will actively implement economic development initiatives by committing resources to market development opportunities through direct contact with property owners, commercial and industrial enterprises, resort and lodging operators, and developers. 093 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 14 Financial Resources Commitment The City and Redevelopment Agency will annually dedicate funds to support economic development and infrastructure improvement activities. Strike Team A City staff strike team will be maintained comprised of the City Manager's Office and Community Development Department. The Team will be responsible for: (1) working with local businesses to assist, where feasible, with their expansion needs, (2) actively recruiting developers/users to locate in La Quinta, (3) coordinating both the City and Redevelopment Agency economic development efforts, and (4) working with City staff to continually upgrade the City's community development, engineering and building inspection services. Business Retention/Expansion The Strike Team will work with the La Quinta Chamber of Commerce to identify and facilitate business development and expansion opportunities involving existing La Quinta businesses. Economic Base Diversification Emphasis will be placed on pursuing opportunities that will dynamically diversify La Quinta's economic base to include a balance of retail, recreation, resort, and light manufacturing uses. City/Agency Private Project Investment City/Redevelopment Agency financial investment will be primarily limited to underwriting infrastructure and municipal fee costs for projects that enhance overall City development and growth. Further, assisted projects must feature enhanced design and landscaping amenities. In formulating project specific investment parameters, the City will incorporate enhanced building and site maintenance requirements to insure that these amenities are maintained for the life of the development. City/Agency Return on Investment For commercial, industrial, or resort developments that require City/Redevelopment Agency investment to insure their economic viability, the City/Redevelopment Agency must achieve a minimum of a 15% to 18% cash on cash return, after City service costs are accounted for and by the third stabilized year of operation, in order to justify City/Redevelopment Agency investment. Further, City/Redevelopment Agency investment should be fully repaid within a 10-year period, with every attempt to achieve repayment within a 5- to 8-year period. 094 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 15 Private Project Investment - Financial Need For commercial, industrial, or resort development projects that request City/Redevelopment Agency financial investment, the City/Redevelopment Agency shall find that off -site infrastructure improvements and municipal fee costs are so excessive that the project warrants public investment to underwrite some of these costs in order to generate sufficient returns to attract private investment. Environmental Compatibility In order to maintain, protect and enhance La Quinta's unique physical environment, all new development projects will be reviewed with added emphasis on their compatibility with their environmental setting to insure preservation of La Quinta's unique natural desert and mountain landscape. Regional Transportation Opportunities The City will pursue joint efforts with regional Annexation Opportunities The City will aggressively pursue annexation opportunities that enhance its economic future and protect environmentally sensitive areas that are crucial to the La Quinta experience. These will include properties that enhance resort and golf course development opportunities, accommodate commercial, industrial, and transportation uses, protect environmentally sensitive areas and scenic vistas, and enhance equestrian opportunities. Municipal Properties The City will pursue the timely sale and/or development of all City/Agency owned surplus property with uses that maintain, protect and enhance the environment while achieving a return on the initial City/Agency investment. Recreation Opportunities The City will explore the feasibility of developing a municipal golf course or other recreational uses that are compatible with surrounding neighborhoods. Further, efforts will be made to develop a comprehensive trail system that links the recreation amenities at Lake Cahuilla and in the Santa Rosa Mountains with the City's residential and resort communities. 095 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 16 Streetscape Improvements Future major arterial streetscape and median improvements will be designed to impart a sense of place and a feeling unique only to La Quinta so that residents, visitors and other travelers will experience a sense of arriving at a special destination when traveling to or through La Quinta. Highway I I I Corridor Land Use Diversification The City will encourage the development of commercial, service commercial, office, lodging and light industrial uses within the Highway 111 corridor to diversify the community's economic base. Staff Development City staff will continually work to refine and improve their skills as they relate to fulfilling the mission of the economic development plan and program while reinforcing the perspective that the City's economic survival depends on City staffs ability to serve the public in a courteous, efficient and knowledgeable manner. Prepare New and Update Existing Information Documents On an ongoing basis, City staff will prepare new, and update existing, promotional and community information documents for circulation to potential users and developers. 096 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN �I IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 17 Accomplishments During Fiscal Year 2000-01 The Business Plan presented in the 2000-01 Economic Development Plan identified specific target areas and activities to accomplish during the fiscal year. The following summarizes the accomplishments by target area, as of March 2001. Highway 111 Corridor ■ Centre at La Quinta. Completed funding assistance that facilitated off- street infrastructure improvements to Highway 111 and Adams Street. The City continued to work with Stamko Development to gain additional auto dealers and new "big box' retailers. ■ La Quinta Court. Authorized an Owner Participation Agreement that enables regional serving improvements to Highway 111 and Washington Street, and the design and installation of an enhanced water and art feature at this prime intersection. This development will feature a LG's Steakhouse and other up -scale restaurants, a Jensen's grocery, and furniture and service related uses. Miles/Washington Property. Entered into an Exclusive Negotiation Agreement that facilitates negotiations regarding the entire 50-acre parcel. The developer, C.W. La Quinta, is preparing a conceptual site plan and conducting a market analysis to develop a 150-unit hotel, restaurant, retail and office uses, market and affordable single-family housing, a fire station and a community park. Negotiations will be concluded by May 2001. Marketing Highway 111 Properties. City staff continued to work with Highway 111 property owners to jointly pursue marketing opportunities. This included promoting development opportunities at the International Council of Shopping Centers, working with property owners to address impediments to development, and facilitating development proposal entitlement needs. ■ La Quinta Corporate Center. The Agency is working with the Corporate Center to market this property and to conclude an agreement with adjoining property owners to facilitate improvements to Highway 111 that would accommodate site development. ■ Internet Marketing. The City continued to enhance the City's website, www.la-auinta.orci. 097 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 18 The Village ■ Infrastructure Improvements. The City successfully formed an assessment district to fund street, storm drain, utility, and water/sewer improvements for the Village commercial district. The improvements are scheduled for completion in 2001. ■ Civic Center Campus Phase 1. The City approved the concept plan that details passive recreation, public art, a future library, and lake amenity improvements for the Civic Center Campus. Construction will commence in the summer of 2001. ■ Village Streetscape Project. Construction of the demonstration streetscape improvements for Calle Estado commenced during the 4th quarter of 2000. These improvements entail creating a prototypical Village street theme, including streetlights, new sidewalk, curb, and gutter, and street construction and restriping. This project will be funded by the Redevelopment Agency. Completion is anticipated by June 2001. ■ Commercial Property Improvement Program. In May 2000 the City adopted a property rehabilitation program for Village commercial properties. Assistance of up to $15,000 was made available to partially underwrite fagade, building, signage, parking and site landscaping improvement costs. To date, 10 properties are participating in this program. ■ Live/Work Housing. The Agency has been working to define a loft housing development that caters to both artists and enterprises that seek live/work opportunities. Some of these units would be affordable to low and moderate income households, thus affording an additional opportunity for the Agency to achieve its affordable housing production requirements. ■ La Quinta Historical Museum. The Agency purchased the La Quinta Historical Museum, which is located in the Village. Operated by the La Quinta Historical Society, the Museum houses exhibits on La Quinta's cultural and historical heritage. The Agency is now formulating plans to both design and construct improvements that will expand the museum's display area and exhibit capacity. I': ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 19 KSL Recreation ■ Site Planning Activities. City continued to work with representatives from KSL Recreation to refine their development plans for the La Quinta Resort & Club, and their holdings north of the Resort, in the Village and at PGA West. Discussions are centering on pursuing golf, lodging, and commercial uses. Annexation Feasibility Housing ■ Monroe/Jackson Annexation. The City concluded a feasibility study for the potential annexation of properties east of Monroe Street and west of Jackson Street, between Avenues 52 and 62. Discussions are now underway with area residents and the County of Riverside. ■ La Quinta Housing Program. The Redevelopment Agency continues to implement the La Quinta Housing Program that funds second trust deed mortgages, residential rehabilitation loans, and the purchase of dilapidated dwellings. A total of 53 second trust deed loans were funded, allocated to 19 moderate income and 34 low-income households. Further, the Agency provided assistance to facilitate the reservation of 20 apartment units that will be affordable to moderate income households. These units are part of a new 200-unit apartment complex that is being developed by the Spanos Corporation. The Agency also funded 2 residential rehabilitation loans that facilitated new roof, heating/air conditioning, exterior painting and landscaping improvements. Further, the Agency purchased, rehabilitated and sold one dilapidated unit in the Cove. Additional dilapidated unit purchases are under consideration. Finally, the Agency assisted 45 households — 10 very low income, 17 low income and 18 moderate income - with sewer connection costs to facilitate removal of obsolete septic systems and connection to the municipal sewer system. ■ Avenue 48/Jefferson Street Development. Concluded an assignment agreement that transferred Catellus Residential interest in this development to Desert Cities Development. Catellus elected to abandon this project due the pending sale of the residential development group. Desert Cities Development is currently building the remaining single-family dwellings, and is finalizing the tax credit funding application for the 118 units senior apartment complex. If tax credit funding is secured, construction will commence on the senior apartments in June 2001. 099 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE ZO Marketing ■ Infomercial and Commercials for Television. Updated the City's economic development infomercial for continued broadcast in the Coachella Valley and LA/Orange County area, as well as in a new market, the Pacific Northwest. Also ran :10 and :30 second economic development spots on local news programs and cable programming. Construction Updates. Created the "La Quinta: City in Progress" business retention campaign to support businesses in The Village, as well as other appropriate areas of La Quinta. The program consisted of 4x8 signs surrounding The Village, and print and radio advertisements that put a positive light on the construction and development activities. Print Advertisements. Continued increasing the visibility of La Quinta as a prime development opportunity through targeted print advertising vehicles, including Alaska Airlines, Franchise Times, the International Council of Shopping Centers' Palm Springs Conference Guide, the Bob Hope Chrysler Classic Program Guide, the Inland Empire Film Commission's Production Guide and Palm Springs Life magazine. Other Marketing Initiatives. Hosted, supported and participated in several events that offered the City exposure and increased awareness of the C�it�'s economic development progress and community activities, including the 2 Annual Realtor/Financial Professional Breakfast, the Palm Desert Golf Cart Parade, the International Date Festival Parade, the International Council of Shopping Centers' Fall Conference, and the Leadership Coachella Valley Program. Mint ROSENOW SPEVACEK GROUP, INC. May 15, 2001 CITY OF LA QUINTA ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 21 2001-02 Implementation Activities and Target Areas The following initiatives will be pursued during the 2001-02 fiscal year. They are designed to support efforts in the Highway 111 corridor and the Village, while initiating new endeavors involving the resort and hospitality industries. The Sedway Market Study indicates use demand for additional resort and hospitality developments. In addition, to direct property owner and users activities, the City and Agency will continue to pursue targeted community marketing activities and affordable housing efforts. Highway 111 Corridor Activities to Accomplish in 2001-02: The Village • Continue to market La Quinta development opportunities to regional, hotel and restaurant developers and operators in conjunction with property owners. • Conclude a disposition and development agreement that leads to hotel, restaurant, office and residential development on the Miles/Washington property. • Engage the owners of the Point Happy property in discussions regarding hotel and restaurant development on this 10-acre parcel. • Facilitate the expansion and retention of commercial retail uses at One Eleven La Quinta Center. • Conclude the infrastructure and art improvements at La Quinta Court. Activities to Accomplish in • Complete the infrastructure improvements 2001-2002: that serve the Village. • Complete the demonstration streetscape improvement project for Calle Estado. 101 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN C "? IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE Yl • Conclude negotiations with KSL Recreation regarding resort, office and retail development on their holdings located southeast of the Eisenhower/Calle Tampico intersection. • Continue the Commercial Property Improvement Program and expand to assist both new construction as well as existing business properties. • Continue exploring live/work loft housing opportunities. Resort/Hospitality Opportunities Activities to Accomplish in • Solicit proposals from landowners and 2001-02: developers to jointly develop municipal golf courses and related resort/hospitality uses. • Initiate discussions with KSL Recreation regarding improvements to the La Quinta Resort & Club, and other resorttrecreation developments. Annexation Feasibility Activities to Accomplish in • Initiate annexation activities for properties 2001-02: south of Avenue 52, north of Avenue 62 east of Monroe and west of Jackson Streets. Housing Activities to Accomplish in . Conclude an affordable housing agreement 2001-02: for the development of the Agency's Avenue 48 and Adams Street property. • Conclude an affordable housing agreement for the Agency's Avenue 47 and Adams Street property. 102 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 23 • Purchase certain dilapidated units in the Cove and initiate rehabilitation/reconstruction activities. • Sell additional units in the La Quinta Housing Program to very low-income households. Marketing Activities to Accomplish in • Continue "advertising" program utilizing 2001-02: print, television and radio media. Expand infomercial broadcast in the Pacific Northwest market and add the Midwest and San Diego markets. Maintain print marketing campaign in select vehicles including the Alaska Airlines', Palm Springs Desert Resorts, and Palm Springs Life Desert Progress issues. • Revive and enhance the Shop/Dine program. Refresh the program under a new theme, such as a "Gold Key Program", where people would receive a small booklet offering discounts for retail, dining and special events such as the La Quinta Arts Festival. The booklet would be marketed as "the key to treasures of La Quinta". Expand the financial/Realtors' Breakfast to include all commercial properties in La Quinta (i.e., beyond The Village). Support local retail with advertising concurrent with the grand openings that welcome new businesses while promoting existing dining and retail establishments. • Promote and support the Community Services Department activities to include: Civic Center Park Grand opening 103 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 24 • La Quinta 2& Anniversary Celebration • Supporting other Chamber/Business events such as Main Street, Mariachi, La Quinta Arts Festival, etc. Research and install seasonal banners with poles along selected streets, as well as the Village areas to create a festive atmosphere. The seasonal banners will be displayed four times per year for approximately one month in duration. Recreation Opportunities Activities to Accomplish in . Explore the feasibility of affordable golf 2001-02: options. Discussion to date with local developers indicate an interest in a joint - venture partnership with the City to locate City -owned but private sector operated golf course on City property, or City purchased property. Potential locations include, private holdings in the southeast section of the City, or in the unincorporated area adjacent to the Desert Resorts Regional Airport. • Survey La Quinta residents regarding the City property at the top of the Cove regarding using these holdings for municipal golf and other active recreation uses. • Explore water -related activities at Lake Cahuilla. 104 ROSENOW SPEVACEK GROUP, INC. CITY OF LA OUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN n Exhibit -k- 2001-02 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta 105 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 15, 2001 ECONOMIC DEVELOPMENT PLAN City/ Agency Owned Property May 2001 106 �, f) Y l L ATTACHMENT 2 City Council Minutes 13 April 17, 2001 In summary, Mr. Vogt stated staff will look into the feasibility of adding medians without landscaping on Miles Avenue and Fred Waring Drive and historical landmarks for the Hammer Palm Trees and the Burkett property. Additionally, the Chamber of Commerce Visitor's Center and Putting Green Course will be removed from the additional project list and funding for the annual obelisk program will be increased to $50,000 for street identification on Eisenhower Drive (28-30). 2. DISCUSSION OF DRAFT 2001/2002 ECONOMIC DEVELOPMENT PLAN. Assistant City Manager Weiss and Consultant Frank Spevacek presented the staff report. In response to Council Member Adolph, Mr. Spevacek explained the reasons the City is requiring a higher return on investments. Council Member Henderson questioned the Commercial Property Improvement Program being used for new construction. Mr. Weiss explained the purpose is to have a less complex program available for small businesses, such as restaurants that have inquired about locating in the village but never followed up with an application. He stated staff will be proposing changes to the program next year to define it more as a loan program instead of grant program. Council Member Henderson stated she was willing to consider it. In response to Council Member Adolph, Mr. Weiss advised approximately $100,000 of the $150,000 Commercial Property Improvement Program fund has been used. Mayor Pro Tem Sniff suggested setting aside $250,000 for a business development loan program to aid businesses wanting to locate in the village. Mr. Weiss stated staff would need to explore how that would compete or cooperate with other loan programs. 107 City Council Minutes 14 April 17, 2001 In response to Council Member Perkins, Mr. Weiss stated the Point Happy development is looking at options that might include hotel uses, in lieu of previously -proposed uses. He advised some of the City's assistance would go toward addressing the parking issue. Mr. Herman confirmed the applicant is exploring options to revise the Specific Plan which was approved for retail and office space. Council Member Henderson commented on the need to use current numbers in the EDP wherever possible. She wished to retain the Live/Work Housing in the EDP for now. Council concurred. In response to Council Member Henderson, Mr. Weiss confirmed information contained in the EDP from the Sedway Market Report is qualified and the time frames shortened where applicable. He noted the market analysis will need to be updated in the near future. Council Member Henderson suggested finding out what the public will allow the City to do with the property at the top of the cove and stated she supported restoring it to its natural state if it is not going to be used otherwise. Council Member Perkins suggested mailing a survey to find out how the residents feel about it. Council concurred. Council Member Henderson noted a reference to the Bermuda Dunes area should be removed under Annexation Opportunities and suggested adding "enhanced equestrian opportunities" at the end of the paragraph. Mayor Pro Tern Sniff suggested including a reference to maintain as much natural land as possible. Council concurred with including both additions. Council Member Henderson suggested adjusting the dollar amount under Village Streetscape Project and changing "construction in the village" under Construction Updates to "businesses in the village." Council Member Perkins suggested continuing the sentence with "as well as other appropriate areas of La Quinta." City Council Minutes 15 April 17, 2001 Council Member Adolph stressed the importance of following the EDP's reference to environmental compatibility of projects. He suggested adding the new fire station as a possible location under Miles/Washington Property. In regard to Infomercial and Commercials for Television, he felt the City should be prepared to market new commercial businesses in the City. Council Member Henderson noted any marketing has to be general without naming specific businesses. Council Member Adolph suggested changing bullet #3 under Housing Activities to Accomplish to "Purchase certain dilapidated units...... He also voiced support for attaining affordable golf for residents. Council recessed to and until 7:00 p.m. 7:00 P.M. Council reconvened with Mayor Pena absent. PUBLIC COMMENT William Cain, 52-485 Avenida Rubio, asked the Council to help implement his "pathway of dreams" art proposal that he said is supported by many residents and school officials. Richard Virgin, 53-190 Avenida Rubio, spoke in support of Mr. Cain's proposal and the need to address the graffiti problem on the Bear Creek Bike Path. Lawrence Cox, 52-505 Avenida Diaz, urged Council to consider Mr. Cain's proposal. James Lewis, 52-545 Avenida Rubio, also spoke in support of Mr. Cain's proposal and the need to address the graffiti issue. Kris Virgin, 52-640 Avenida Rubio, stated he felt Mr. Cain's paintings would be a deterrent to graffiti on the bike path. 109 • COUNCIL/RDA MEETING DATE: May 15, 2001 Approval of a Request by the Coachella Valley Recreation and Park District to Use the Fritz Burns Park Recreation Room for Summer Day Camp RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a request by the Coachella Valley Recreation and Park District (CVRPD) to use the Fritz Burns Park Recreation Room for Summer Day Camp, June 18 through July 27, 2001. FISCAL IMPLICATIONS: There will be an increase in utility costs. CVRPD has agreed to reimburse the City for 50% of the utility bills during the period of their use. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: CVRPD would like to use the Fritz Burns Park Recreation Room to offer a Summer Day Camp program this year, as provided in Attachment 1. CVRPD has used the facility the past three years for the same program. The Community Services Department will be using the facility in the evenings for leisure activities. The use by CVRPD should not impact the City's programs. To ensure that both programs provide a safe and clean environment, an agreement will be made between both agencies containing guidelines for the tidiness of the facility at the end of each day. The use of the Fritz Burns Park Recreation Room impacts the utility costs at that site. A request has been made to CVRPD to pay half of the cost of the electricity and water for the site during the period of use. Last year, CVRPD paid 1 /2 of the utilities during the period of their use. The amount charged to CVRPD for utilities last year was $236.86. The City has received a Certificate of Coverage stating that the City is additionally insured for programs at Fritz Burns Park, including child care programs. 110 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a request by the Coachella Valley Recreation and Park District to utilize the Fritz Burns Park Recreation Room to conduct a Summer Day Camp program June 18 through July 27, 2001; or 2. Do not approve a request by the Coachella Valley Recreation and Park District to utilize the Fritz Burns Park Recreation Room to conduct a Summer Day Camp program; or 3. Provide staff with alternative direction. Dodie Horvitz, Com`punity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Facility Use Permit by CVRPD for use of the Fritz Burns Park Recreation Room S:\Community Services\CCReports\CC.113.CVRPD Summer Day Camp.wpd 11 002 ATTACHMENT City of La Quinta FACILITY USE PERMIT Community Services Division Permit i Contact Contact Office Use Only , Fled of by of fee $ Facility Reauested sports Complex_ Field Number($) 'Snack Bar Resfrooms 'Lights_ 'PA_ 'Bases_ 'Diamond Prep_ Fritz Burns Community Park Tennis Complex Court Number(s) 'Court Prep Eisenhower Minipark_ 'Electriclty 'indicates need for staff (additional cost) 41 •"a' Cl 1 1\/&.A kip f 5 6Zk,6 Time and Raf;g RKqup Dav/sl �C1�1 Date (s)jj� ' , �� rme(s) j' — 2 Activity Information Yes No Open to the Public Admission Charged _ If yes, amount charged $ Adults_ Children, Fundraising Activity _ d yes, please explain below Alcoholic Beverages _ If yes, go to Council and get ABC permit (3.4 week process) Food and Beverages Ampldied Sound _ If yes, describe below _ Tit yes, describe below Estimated Attendance Adults Teens Children (undert3)_ Degerjbe�ity/P{ogr�m_.aptl spy 3pe�Cggdsipns� \ The undersigned has received and understands the rules and regulations for the City of La Ouinta facility selected above, and agrees to abide by such rules and regulations. The undersigned agrees to clearly and accurately convey the rules and regula- tions to all members in their parry. The undersigned further certifies that the information provided above is true. The undersigned comprehends that this Application will be considered approved only when the indicated fees have been paid, and the Parka and ROcnear�ahager, or hisiber designee. has signelkthe authorizing si lure on in form. Sgne LC-�'� 7 Date — 1-0 Community Services Office Only Class IV (Please circle one) Approval Needed by: Planning_ Police_ Fire_ Finance_ Council_ Current Certificate of Insurance Yes_ No_ Limit Req'd Date Rec'd Fees and Deoosds (per City of La Duinta Fee Schedule - total hourly or Nat fee assessment) Facility Assessment - court, field, or park rental $_ Snack Bar Field Lights Announcing System Diamond/Field/Court Prep/ Staff time Restrooms Bases Deposits (Security, Cleanup, Bases, Alcohol) TOTAL DUE $ 112 L—J L—J L—J L—J LLt J 6 i Snack Bar ,�� Restroom 1 L _ J L Complex Pazltlng r_ i r— 1 Iq[ 171181 1" 11- I� L— J L— J I„ I I r �^ I City of La Quinta txea Borne Cnaaunay Park l Z sports co-pim Tannin rempler L—I� R, Jrh 3 AY 60 aM_.. ud" L J _J f Auenaa 60 and Park Drive Rules and Regulations 1. Private events are limited to four hours in durations. 2. The City of Ia Quinta has priority use of facilities. la Quinta city residents have second priority. All others follow in priority. 3. Deposits are due with the Application. Deposits will be refunded within five days of the end of the event, providing the facility has not been damaged or left in poor condition. 4. Cleanup of facility includes removing all bottles, carts, cups, and paper waste to trash receptacles; moping up spills; leaving equipment in clean condition: removing decorations: taking down chairs and tables: and any other item which has been dirtied or soiled as a result of use. 5. Permits from the Police, Finance, ABC, or another agency may be required for the proposed activity. 6. Any advertising (content, wording, format, style, or design) of the proposed program or activity must be reviewed by the City Clerks oit:cc prior to public notice. 7. Users are required to review and understand the complete rules and regula- tions packet, provided to each confirmed user. I have read, understood. apd agree to comply with the above. ( , Signature,' Date Liability Statement I. (print name) L as permittee,_ and the user group (name of user group) agree to hold the City of La Quinta harmless, and inde the City of La Quinta from any and all liability for injury to persons or property occurring as a result of the activity sponsored by the permittee, and said person shall be liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or L d by the City which result from the activity of the permittee or is caused articipant in said activity. All persons exercising any of the privileges ed does so at his/her own risk without liability on the part of the City of a for the injuries to persons or property resulting therefrom. ad, understood, and agree to inform all users in my activity of the above onditions of use. --on approved by: Date copy sent to Applicant: 113 G05 COUNCIL/RDA MEETING DATE: May 15 2001 Approval of Request by the Palm Springs Desert Resorts Convention and Visitors Authority for Ratification of Name Change AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: rZ STUDY SESSION: PUBLIC HEARING: Approve the request by the Palm Springs Desert Resorts Convention and Visitors Authority for ratification of name change. None for this action. None. The City received correspondence in April from the Palm Springs Desert Resorts Convention and Visitors Authority (CVA) regarding the agency's name change (Attachment 1). The CVA was originally known as the Palm Springs Desert Resorts Convention and Visitors Bureau; however, the Executive Committee took action in November 1999 to approve a name change from "Bureau" to "Authority." According to a CVA staff member, at the time, the board felt that the name change "would be a better way to clarify what the CVA is responsible for" and to avoid confusion over other groups using "bureau" in their name. According to the CVA, an amendment to the Joint Powers Agreement must be approved to ratify the requested name change. If approved by the membership, the CVA has indicated that it will file the proper forms with the Secretary of State, and subsequently provide each member city with a certified copy of the state filing. 114 The alternatives available to the City Council include: 1. Approve the request by the Palm Springs Desert Resorts Convention and Visitors Authority for ratification of name change; or 2. Do not approve the request by the Palm Springs Desert Resorts Convention and Visitors Authority for ratification of name change; or 3. Provide staff with alternative direction. Respectfully submit d, Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . CVA correspondence regarding name change. 6%MYD8WWPO MCITV COUNCIUCCSTFFCVANAMECHANOE 05.15-01.wOd 115 �t � PALM SPRINGS DESERT RESORTS, CONVENTION AND VISITORS AUTHORITY TheL erl Resort L'ommunitles ofR vmdeCounty: CATHEDRAL CIn DESERT HOT SPRINGS INDIAN WELLS ATTACHMENT 1 IA /aEMOR A N.U. TO: ALL CITY MANAGERS FROM: U TERRI MILTON, Administrative Assistant DATE: APRIL 19, 2001 SUBJECT: CVA NAME CHANGE AMENDMENT FOR CITY COUNCIL AGENDA k,f,23, C— w7iiltoe /"C'whar f INIl10 LA QUIN1'A PALM DESERT The JPA Executive Committee at their Tuesday, April 17 meeting approved the P46M SPRINGS request and directed staff to forward the following information to you in order RANCHOMIRAGEthat this item is presented to your City Council, at their next meeting, for approval. Enclosed with this memorandum is a copy of Staffs Recommendation as presented to the JPA on April 17. We respectfully request that you add this item to your City Council Agenda for their approval. This matter is simply a housekeeping item. 69-930 HWY 111, SUITE 201 RANCHO MIRAGE, CA 92270 760-770-9000 760-770 9001 FAX 800-967-3767 www.Pelm Springs USA,com WASHINGTON, D.C. SALES OFFICE 115 NORTH FAIRFAX ST, SUITE 300 ALFXANDRIA, VA 22314 703-549-8026 703519 7579 FAX If you have any questions, please let me know. Thank you for your cooperation. Enclosures/3 cc: JPA Delegate/Alternate 116 i MEMORANDUM PALM SPRINGS TO: JPA EXECUTIVE COMMITTEE DESERT RESORTS CON 1ENIION A ND FROM: JTFRRI MILTON, Administrative Assistant VISITORS AUTHORITY DATE:APRJL 17, 2001 ofNiwc d,Cm,,Wj CATHEDRAL CIn SUBJECT: NAME CHANGE AMENDMENT DESERT HOT SPRIGS INDIAN WE ti ISSUE/STATEMENT IDIO L4 QUI'IA The CVA Name Change approved at the November 16, 1999 JPA Executive PALM DRSCR1 Committee meeting should be forwarded to all Active member Cities/County PALM SPRIGS for their ratification, after ratification, an Amendment will be forwarded to the RANCHO MIRAGE State of California to record. This approval of the name change would also update our financial records. BACKGROUND/RESEARCH Enclosed with this memorandum is a copy of Article XVI of the JPA Agreement concerning Amendments to the Agreement, a copy of the November 16, 1999 meeting minute motion is attached and a copy of the proposed Amendment. RECOMMENDATION It is staffs recommendation that the Amendment to the JPA Agreement be presented to all Active Member Cities/County for their subsequent approval. Further, that staff be directed to pay the filing fee to the Secretary of State and request nine additional certified copies for each member city/county records. 69 930 HWl' I 11, SUITE 201 RANCHO MIRAGE CA 92270 760-770-9000 760-770-9001 FAR 800 967 3767 xax. Palm Spring sUSA. c.m VY HINGTOR, D. C. SALCS OFFICE 115 NORTH FAIRFAR ST., SOTE 300 ALEXANDRIA, VA 2231, 117 703-549-8026 7113-519-7579 PAX Ti 12 13 14 15 16 n 18 19 20 21 22 23 24 25 26 provided that a Resolution be approved. outlinine the payment schedule for all contributions which the member organization would have paid if it had not withdrawn from participation, current contribution and continuing contribution be approved by both the applicant and by a unanimous vote of the Executive Committee This provision will ONLY be extended to the City of Desert Hot Springs for a "one -time -only" request for re -admission during the 1995-1996 fiscal year as outlined in Resolution No. 5 authorizing said re -admission of the City of Desert Hot Springs. ARTICLE XV CONTRACT SERVICES Nothing in this Agreement shall be deemed to prohibit a member organization from expending additional efforts and resources or contracting with the Bureau or other entities for additional services and benefits similar to those realized from participation in this Agreement. ARTICLE XVI AMENDMENTS TO JOINT POWERS AGREEMENT This Joint Powers Agreement may not be amended except by a vote of two-thirds of the entire membership of the Executive Committee AND subsequent ratification by the governing bodies of two-thirds of the member organizations, provided further that any amendment of the amount of member contributions, as stated in Article XI, shall require the unanimous vote of the entire active membership of the Executive Committee and subsequent ratification by the governing bodies of all active member organizations. ARTICLE XVII TERMINATION AND DISTRIBUTION OF ASSETS This Agreement may be terminated at any time upon election to terminate by the governing 118 1 0 eni or ry *Ktr {V'A4FILENO �.LLLL Sol !" u� tle �rl i e�ww 1�1i1r 6l�l�yll l of �YY k UPOWERS TIAGREEMENT AMENDMENT TO A JOINT (Government Code Section 6503.5 or 6503.7) Instructions: 1. Complete and mail to: Secretary of State, P.O. Box 944225, Sacramento, CA 94244-2250 (916) 653-3984 2. Include filing fee of $5.00. (Office use only) 3. Do not include attachments. Date of filing initial notice with the Secretary of State: May 19, 1989 File number of initial notice: 963 Name of Joint Powers agreement: Palm Springs Desert Resorts Convention and Visitors Bureau Mailing Address: 69930 Hwy. 111, Suite 201, Rancho Mirage, CA 92270 Complete one or more boxes below. The agreement has been amended to: [ ] Change the parties to the agreement as follows: [Xlq Change the name of the administering agency or entity as follows: Palm Springs Desert Resorts Convention and Visitors Authority [ ) Change the purpose of the agreement or the powers to be exercised as follows: [ ) Change the short title of the agreement as follows: [ ] Make other changes to the agreement as follows: Signature Terri Milton, Recording Secretary Typed Name and Trtle 11A s)il Tiir 4 raQ" COUNCIL/RDA MEETING DATE: May 15, 2001 Approval of a 4-Way Stop at the Intersection of Monroe Street and Avenue 54 AGENDA CATEGORY: BUSINESS SESSION: Q CONSENT CALENDAR: O STUDY SESSION: PUBLIC HEARING: Approve installation of a 4-way stop at the intersection of Monroe Street and Avenue 54, subject to concurrent approval by the County Board of Supervisors. The installation of the stop signs and pavement legends will cost approximately $400. Funding is budgeted and available in the Street Maintenance account. None. The Monroe Street/Avenue 54 intersection straddles the city limit line. Fifty percent (50%) of the intersection is within the jurisdiction of the County. Riverside County Transportation Department staff recently sent supporting information to City engineering staff that confirms the intersection meets warrants for a 4-way stop. County engineering staff systematically monitors their accident data and discovered the subject intersection was encountering a significant number of accidents. Specifically, the intersection has had fourteen (14) accidents in the last three years. Attachment 1 is a diagram of these fourteen accidents. T:\PWDEPT\COUNCIL@001\010515e.wpd 120 County staff is currently pursuing authorization from the Board of Supervisors to make the intersection a 4-way stop subject to City of La Quinta concurrence. Since County engineering staff has determined the subject intersection meets warrants for a 4-way stop because of its high accident rate, City staff recommends approval of the 4-way stop subject to concurrent approval by the County Board of Supervisors. If the Board of Supervisors and the City Council both approve, County and City staff will coordinate the timing of the sign installation and install their respective signs accordingly. The alternatives available to the City Council include: Approve installation of a 4-way stop at the intersection of Monroe Street and Avenue 54, subject to concurrent approval by the County Board of Supervisors; or 2. Do not approve installation of a 4-way stop at the intersection of Monroe Street and Avenue 54; or 3. Provide staff with alternative direction. Respectfully submitted, 14�� Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Accident Diagram - Monroe/Avenue 54 121 002 T'.WWDEP=U NCIL0001\010515e wpd APR-24-01 TUE 09:12 AM FAX N0, 99556832 ATTACHMENT 1 e —Y®% n ISO _.>0 MONROE �V tj, J COUNTY OF RIVLRSIDE COLLI510N TRAFFICEWINEIERINaARTMENT DIAGRAM LOCATION MONROE 194 ARFA NOTINDICAIEO DATE 121=0 TIME PERIOD OVI0111907TO W3=000 TOTAL COLLISIONS = AC. _,_ TOTAL NUMBER OF DAYS—. _100b.... LAAbt F.NTE.RINO FROM MONROE= —,.3`Q'B,,fA�.. , EVPD ENTERING FROM FA I;� a..e VP ACC!DENTRATE_X_iN PFF ACCIDFNTRA'W _ TOTAL COLLISIONS -le yi O'FRMINI AD rX NUMBER OFPAYS HEAD ON OloesWP REAR END 0W-RTURN OVERTURN HIT oO.m nunvPED WITHER TOTAL Numbnr of unpinOafdn colriei°ns = 0 r � � ' SEVERITY rATAI. INJUITV rnn A<- 12 Eoa-- Q1t- �0 �0 CNOT TO SCALE COLLISIONS LEGEND DAY NIGHT TOTAL SEVERITY LIGHTING WIN O PDO DAY PARKED 0 INJURY —> VEHICLE NIGHT • FATAL ® INTERSECTION elOBBJJECT PEDESTRIAN Q- ANIMAL PO;3 TRAIN -,,rOd- HERO ON BROADSIDE SIDESWIPE y0 y REAREND `02yC) OVERTURN -4'0t1 HITOBJECT 0 0 0 2 0 2 0 0 0 ° 1 0 0 0 0 0 1 0 0 0 2 0 2 19 1 14 PAY NIGHT TOTAL GIS-BARS Geographic Information System . Based Accident Records System ° 0 o 7 °1 7 6 7 12 1 1 14 A 2 Opp-?4-?mnl TIIC MC -MO 1+11 Tit�t 4 4v Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 15, 2001 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 29886, PUBLIC HEARING: LANDAQ, Inc., a Delaware Corporation RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 29886, LANDAQ, Inc., a Delaware Corporation. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: BACKGROUND AND OVERVIEW: Parcel Map 29886 is located east of Eisenhower Drive, west of Avenida Bermudas, north of Calle Tampico and south of Avenue 50. This is a subdivision of a portion of the southeast quarter of section 1, Township 6 south, Range 6 east, San Bernardino Meridian; (Attachment 1) it consists of four (4) parcels containing 31.656 Acres (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of May 7, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (June 14, 2001), of a technically TAMDEMCOUNCIL\2001\0105151.wPd 123 correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 29886, LANDAQ, Inc., a Delaware Corporation; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 29886, LANDAQ, Inc., a Delaware Corporation; or 3. Provide staff with alternative direction. Respectfully submitted, 111-ao/ Chris A. Vogt AV Public Works Director/City Engineer Approved for submission by Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 002 T:\MDEMSTAFF0.INOSEV\TRACTS\29886\010515, wGd 124 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF Parcel Map 29886, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Parcel Map 29886, is conditionally approved provided the subdivider submits all required items on or before June 14, 2001. 125 Resolution No. 2001- Parcel Map 29666 Adopted: May 15, 2001 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on June 14, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of May, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 126 Resolution No. 2001. Parcel Map 29886 Adopted: May 15, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 127 VICINITY MAP ATTACHMENT 1 AVENIDA FERNANDO z Z a w LA QUINTA a o HOTEL GOLF & TENNIS RESORT N o Q J � u' Q W U > Q > � 0 uj m W AVENUE 50 3 i a cn I PARCEL MAP W r� NO. 29886 TAMPICO CALLE VICINITY MAP TO SCALE NOT M O R $: 79.M O01 Av 53 . La Guinn. Ol 9Yt50 DOnln V k.:7W771.AM S C. D L T I PAX 760-7714073 PLANNERS ENGINEERS SURVEYORS 004 128 ATTACHMEN IN THE CITY OF LA OUINTA, COUNTY OF WMISIDE. STATE OF CWFORNIA SHEET I OF 2 SHEETS PARCEL MAP NO. 29886 Mu�� C5 �`a . ml AG_ x x eOW a P u xws. Al P/LES Al ME AGIESf a 1K BBNO A SUBDNISION OF A PORTION OF THE SOUINEUT GUNRER OF THE cnr CLLRI a ME mr a u aMrtA. IDI 1, iOWNS111P ! SOUTH, R/NGE FA. 1, T R �. SW BEiENWDINO MFPoIXW, IN THE MINTY A RM1fl25LE, GIIFORNN MERIDIAN. SAN BERN DING M R NOS CONSULTING JANLLRRY, 2001 CAR, W. 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I39Y ]AI' 9 N'J418' ISIC 11 Y/ KY WIT UAT 11 INST 60 ILAS' It N'ITN' ISOI KN Y S]T t56Y 006 130 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Parcel Map 29886 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this 7th day of May , 2001, by and between LANDAQ, Inc., a Delaware Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Parcel Map No. 29886 (the "Parcel Map") pursuant to the provisions of Section 66410, at sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" , and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. n(��f 131. T-IPwDFPT\STAFFILINDSEY\TRACTS\29886\S I Aoreementmd ! I `' 1 Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 13 2 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29886\S I Agreement.wpd () t1 Q Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T:\PWDEPT\STAFF\LINDSEY\TRACTS\29886\S I Agreement.wpd t l r t g 133 Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T:\PWDEPT\STAFF\LINDSEY\TRACTS\29886\S I Agreement.wpd n 1 n Page 4 of 6 134 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. T:\PWDEPT\STAFF\LINDSEV\TRACTS\29886\S I Agreement.wpd 1 7 1 v, Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, CityManager ATTEST: City Clerk SUBDIVIDER: 0 Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 760/777-7075 Date LANDAQ, Inc., a Delaware Corporation 55-920 PGA Blvd. La Quinta, CA 92253 (760)564-7166 Date Date Date Date T:\PWDEP7\STAFF\LINDSEV\TRACTS\29886\S I Agreement.wpd n 136 Page 6 of 6 Exhibit A Security - Parcel Map 29886 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory' have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Monumentation Construction Subtotal: Contingency 25 % Performance 2,660 $2,660 665 Total: $3,325 Labor & Materials n.j- q 137 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Riverside I ss. On May 8, 2001 before me, Judith A. McNally Dale Name and'rrtk of Officer (a.9_'Jan. Doe, Notary Public) Personally appeared Larry E. Lichliter Names) of Signer(s) ' ® personally known to me ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. W ESS my hand and official seal. Place Notary Seal Above Sigrelure of Notary Minim OPTIONAL Though the information below is not required by law it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Subdivision Improvement Agreement PM 29886 Document Date: May 7, 2001 Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: iJ Individual ❑ Corporate Officer— Title(s): Partner — ❑ Limited D General ❑ Attorney in Fact ❑ Trustee Ci Guardian or Conservator ❑ Other: Signer Is Representing: 1997 National Notary Association - 93 0 De Soto Ave., PO, Box 2402 • CbatevvoM. CA 91313-2402 7 RIGHT THUMBPRINT OF SIGNER Prod. No. S907 Reorder Call Toll -Free 1-800-876 6827 01,1 6, 138 c&t,, 4 4 Q" COUNCIL/RDA MEETING DATE: May 15, 2001 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29894-1, Country Club of the Desert, NRI-CCP I, a Delaware Limited Liability Company RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29894-1, Country Club of the Desert, NRI-CCP I, a Delaware Limited Liability Company. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract 29894-1 is located east of Jefferson Street, west of Monroe Street, north of Avenue 54 and south of Avenue 52. This is a subdivision of a portion of section 9 and the south half of section 10, Township 6 south, Range 7 east, San Bernardino Meridian, (Attachment 1); it consists of 12 golf course lettered lots and other street lettered lots (Attachment 2). Madison Street, from Avenue 52 south to Avenue 54 (within Country Club of the Desert project limits), shall be vacated in accordance with the Map Act, Section 66499.20 1 /2, merging and resubdividing without reversion. The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of May 7, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. 133 T:1%NDEMCOUNCIL\2001 W105159.wpd As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (June 14, 2001), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29894-1, Country Club of the Desert, NRI-CCP I, a Delaware Limited Liability Company; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29894-1, Country Club of the Desert, NRI-CCP I, a Delaware Limited Liability Company; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement T:\MDEFT\STAFF\LINDSEY\TRACTS\29894\010515.wpd 00121 1 � + 4 0 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29894-1, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Tract 29894-1, is conditionally approved provided the subdivider submits all required items on or before June 14, 2001. 141 Resolution No. 2001- Tract 29894-1 Adopted: May 15, 2001 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on June 14, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of May, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 142 Resolution No. 2001- Tract 29894-1 Adopted: May 16, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) F T 9 J 3•Pl 4 R7eF3 11611 ;101 :1 i'li F M. KATHERINE JENSON , City Attorney City of La Quinta, California 143 ATTACHMENT D� rn� >m 0 D Oc C^ z D l J JEFFERSON ST C) z N o a D < m L � MAD60N AVE MADISON AVE D -D 0 D m MONROE ST. r;n4 144 ATTACHMEN IN THE CRY OP LA GUMTA. COMRY OF WaRME. STAM OF CAURNO A WET 1 OF L SHEETS TRACT NO. 29894®1 I� d ArerMr FAIMIalIrlel�r MHIM 1111Ifw1f116 wrw� QMr��QM w1Y1 d111 wf l � YI dY0 dI1L IOdr W M f.OIL IIQ TiV. Of OA1 f M w f Y YP lrNEIF. NeN41 t ALLOOaTq IM FE1KMV. SW1 r tt TEHETQ fN L d H r Irw wi[ TK r Iw M rw f M W rl® wlr M twel Cqw CO• IfrA wyr�Y[ M rI dr fs Cdl! r IOLt W wl �� W M �1L'�[ ®LICw mt f 11I � Mw mwll� tCwNKL#t mwQ/ e Ar dSlwrtr�Ymld r�drrr rwrsK awrr rMrMSImM�rlwri�nN��MdtwNt�Y� ��i�ew•�� WL IM06 F A �d rr N111a � Lr fly-QAIDOQ Iw iK I� ILN I lerM L rLrt� lI IldldwlY• IM WNLtlLFMdFCY�wf Nrw rm � uc A Mrr IHo MMIn rLMI r llr NNd r F M IwAd! 1®Yt 101 M r. 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NR al lrzw,.wl mm _ ? ,A zE rs�z�e' [ zi m ( nv .cl.ae.si» m ff 0 PO „1N '1Pi� 'b+ REMAINDER PARCEL o LOT "G" Ai CIrc OF A WIMP - S v N mA p REMAINDER PARCEL ,A E E s !-fig!/ N A A off, zo'x'E zenss xooAl bsz o]w I MONROE STREET ( 1 P e m \eounr)` DE RIVERSIDE CC A � m D m, R Jz 2 m > m 0 0 M C — Z D n- a.-L7 o Z Nrmsox ..x N.Nsox Al- m� P m o x mK g a p v D u, .D ;I. 146 IN THE CITY OF IA OUNTA. COUNTY OF RIVERSIDE, STATE OF CAUFOINIA SHEETS OF R MEM TRACT NO. 29894-1 r.rrlaYlrf.�x Ylfllwa aYf.aar)r �sY stYxsx Mwix Yr. FNmlf CCRMNDl t AIIOOATEL MG FONUARY. 2001 AE .e IMMUNIZES i LOT 'C' YIM�fYLLY�IMYf i %0•i QIxOIYIM t.ai �HFIaLL � .J Q Yfla rl Yl�lxf aa\.rfxY+/u y 0 � gTi r+I�awraLL u r 01s`= `�xwYf rlx mfur LOT B. I g I I � wxiaw�Ixr.rlr.rvlssa rsrtaLL ly �y �. ��� mrtlM rLi�iallllr.rfxY+f 1E QQ urll �.a�ae+-wxi.LL I FNRa I ¢ �MrIMIY wf rl Yuw+Ir MrIM M aw�LL I + LOT 'E" Q�swx+Mr.x "fer..rexmru Ma+M Mc a w�+. 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IE 1 LOT "E" PARCEL �,•,� t �'� Ilk ,v ;�� E T EPtAIoki II C ] 0 gram t jp H A r M yryR111-r t P F_ REMA111RER PARCEL ra 'E" LOT . '`r axrr tY C REPARCELA � Y PARCEL � mY w - 1 wrtt yr 54TH STREET ciarli �r L� -_ TR.'ZIr _�I�:. Z1141-1 MP AW I'M2 IP'.IMX,5.I.: 150 RI THE CITY OF IA WWA, COUNTY OF RIVER>mE, STATE OF CALIFORNIA IA SHEET ) W R SHEETS TRACT NO. 29894-1 s��`A���SR �W Rr0pl ll1%ILL 7W "IiTT PAROLE. COMFNM & AM OMTEi6 W. TERROAW. 2MI 1 1 .. _.._.__. __ •Te REMAINDER I s PARCEL DER REPA R EL NEWERPARCEL PARCEL I \ lDf "O• REWWOFR _ PARCEL DETAILTC" — a — wR REWINOER � � -- PARCEL T II DET tSEE SHEU 4 goo — "N" _ _ LOT r------ RnWM)E LOT "D" ao s y PARCEL ��LI nas ae q III ,rs q p� A� REIWNOERi IRCEL LOT B. �1Ia aw aC ���. I": '� ♦`..--Elftvfti�n eaet 4. III I � III • RaWNOER PARCEL Ole A nl I j pC I=n PARCEL ++� I I Ili �! �� S wr>"�It� RETWNOER _ II y REAWNOER A PARCEL PARCEL IiI •. S LU,.T.. 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I,rIaA' RENANDER lax s PANS �xlt nur Y e14'P�;, 54TH AVENUE .- �di� 1 ,:,i,- .r �. ?h,�� .� ^1? 152 RT THE CITY OF LA aLWTA, COUNTY OF RIVERSIDE, STATE OF CAUFOMM SHEET S OF S SHEETS TRACT NO. 29894®1 ar•\_Ial_r0arxrr r'al6r Mliraral aar)ar r aae sa r• s x a.ea,areaay. PAISIM COR WELL S ATROO n& RTC TEmww. =I RETWNDER PARCEL _ arOra 1M/ arlr ,• _ v -' LOT "H" SIM, M N x�ar.ea aeeraxre LOT G a. aaxara�rx � REMAINDER PARCEL DD %;AA II �' I I rs I I rurAaAu rUa 'F.'. r ' _ S3R0 AVENUE - RENANDER PARCEL 1 6� "H" LOT " �i nacre p LOT "F" N f ' fA{A �4 'W \ I aea r. I REMAINDER PARCEL ,r 1 k'� gran rar I � rrrtS— } K LOT 013" 2 A I REMAIN PARCEL 1 � I I r I I LOTr G RflWNDER PARCEL .rannay\,. _— '- ` -% 54TH AVENUE IL I,�� 153 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Tract Map 29894-1 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of Lk a t, 2001, by and between NRI - CCP I, LLC, a Delaware Limited Liability Company, ((4ountry Club of the Desert), hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract Map No. 29894-1 (the "Tract Map") pursuant to the provisions of Section 66410, at sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" , and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 4 014 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29894\S 1 Agreement.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of toss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvnents155 secured but not less than Five Hundred Dollars ($500.00) noy, ]] gr�than Five Thousand Dollars ($5,OOO.b0). Page 2 of 6 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29894\S I Agreement.wpd 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. Page 3 of 6 T:\PWDEPT\STAFF\LINDSEV\TRACTS\29894\S I Agreement.wpd 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, Page 4of6 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29694\S I Agreement.wpd I �J and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 158 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29894\S I Agreement.wpd 01, $ Page 5 of 6 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: NRI-CCP I, LLC a Delaware limited liability company By: La Quinta Land Partners, LLC a California limited liability company its Manager By: Prestwick Development, LLC an Arizona limited liability company �— its Managin Mem er By: � Gr t Hornb its Managing Member Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 7601777-7075 NRI - CCP I, LLC, a Delaware Limited Liability Company 81-100 Avenue 53 P. O. Box 980 La Quinta, CA 92253 (760) 398 - 0699 PZ,221 at Date T:\PWDEPT\STAFF\LINDSEY\TRACTS\29894\S I Agreement.wpd 159 Page 6 of 6 Exhibit A Security - Tract Map 29894 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory' have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Monumentation 2,660 0 Construction Subtotal: $2,660 Contingency 25 % 665 Total: $3,325 nnnm �. 160 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California ss. County of t rk 1 I On/l sty3 Ztvr before me, linoFa=/'v,?A)iJFGC.� ;,to A)C)Ak v 21bbir Date Name and Title of Officer (e.g.. "Jane Doe, Nolaryolary Pu r t personally appeared Fete Noary Sae] Above Crpersonally known to me ❑ proved to me on the basis of satisfactory evidence to be the personN whose name* �s are subscribed to the within instrument and acknowledged to me that to • ey executed the same in hi hsl:Ah it� authorized L19 capacity(os), and that by afheFAI§eir signature( on the instrument the person(iw), or the entity upon behalf of which the personal acted, executed the instrument. �YTNES,�,,my d, anii Tficial seal. Signature of Notary %Nic - OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. DescriowIn of Attached Document Title or Type current: Document Date: Signer(s) Other Than Named Above: _ Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual ❑ Corporate Officer—Title(s): ❑ Partner —❑ Limited eneral ❑ ttorney nFa e❑ Trus ❑ G n or Conservator ❑ Other: Signer Is Representing: Number of O t899 NaddW Notary AamdNnn•93500e 5NO Aw., P.O. Bite 2 -Chalewplh, Cq B13131WP•www.reEvuMrary.pg Prad. No. 51W aaordal: CaYTNFFree 1�BBPBTSJI83] 021 � _ 161 T4t!t 4 4 Q" COUNCIL/RDA MEETING DATE: May 1 5, 2001 Approval of a Professional Services Agreement for Modifications to the De Martino Art Piece Located on the Northeast Corner of Washington/Hwy Iitjj191JtlJ #jlL alfle1J AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 11 — Approve the Professional Services Agreement for modifications to the De Martino art piece located on the northeast corner of Washington/Hwy. 111 in the amount of $34,900 from the Art in Public Places Account and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: At the May 1, 2001 City Council meeting, the City Council authorized up to $36,700 for modifications to the art piece located on the northeast corner of Washington Street and Hwy. 111. Also discussed at that meeting was the exclusion of two sixteen foot light poles from the art piece modifications. With the exclusion of the light poles, the cost for the modifications to the art piece totals $34,900. This amount can be funded from the Art in Public Places Account. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the December 14, 2000 Cultural Arts Commission (Commission) meeting, Mr. Louis De Martino presented ideas for improving the art piece on the northeast corner of Washington Street and Hwy. 1 1 1. Mr. De Martino stated that he would like to install a larger lucite gem, remove the dark patina from the bronze and enhance the base color of the gem. On March 8, 2001, Mr. De Martino presented a marquette of the "Oasis 1 1 1 " sculpture with the modifications for the Cultural Arts Commission's review. Also, Mr. De Martino stated that he would place an enlarged "gem" in the current art piece. To give a sense of perspective of the suggested modification of the "gem", the enlarged "gem" was placed in the art piece at the corner of Washington Street and Highway 111 for review by the Commissioners. 162 At the April 12, 2001 Commission meeting, Mr. De Martino presented the modifications to the art piece as well as the cost of such work. The Commission reviewed the modifications and has requested that the following recommendations be considered by the City Council: 1. Acid etch and texture the concrete plinth to a variegated charcoal color; 2. Remove the dark patina from the pyramidal bronze "mountains"; 3. Resurface and refinish the bronze finish with a clear urethane; 4. Reface the base of the plinth with a bronze plate to match the bronze "mountains"; 5. Create a translucent jewel in an aquamarine color; 6. Resize the jewel to be eight times larger than the existing jewel; 7. Create bronze "retainers" in which to set the jewel within the "mountains"; 8. Install two lights, one on the Triple A building and one in the trees to shine down on the art piece at night; 9. Provide new ground lighting at the base of the art piece. At the May 1, 2001 City Council meeting, the City Council approved the modifications to the art piece, without the two sixteen foot poles providing lights to shine down on the art piece at night. Mr. De Martino has presented a modified cost of $34,900 for the art piece, which excludes the installation of the two sixteen foot light poles. Attachment 1 is a Professional Services Agreement authorizing Mr. De Martino to perform the modifications to the art work. During the discussions of the art work modifications by the City Council, the Council expressed concerns regarding the durability of the "gem". The concern was that the "gem" will crack and discolor as the current one has due to the weather elements. Mr. De Martino has assured staff that the new "gem" will be constructed of a strong material and designed to expand and contract with the heat. As part of Exhibit "A" section III, paragraph 2, of the Professional Services Agreement, the clause "Final Acceptance by the City of the modifications to the Artwork will occur at the filing of the Notice of Completion. At that time, the ownership and responsibility for the Artwork will rest with the City of La Quinta with the exception that the Consultant will replace the "gem" contained in the artwork any time at no additional expense to the City within five years of the filing of Notice of Completion should the "gem" discolor, crack or in any manner become unsightly based upon a determination of the City" has been added. As stated in Section 5.0 (f) of the Professional Services Agreement, the City will not release the final payment for the modifications until the art work has been formally accepted by the City Council. 163 S:\Community Services\CCReports\CC.113.De Martino Art Work.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Professional Services Agreement for modifications to the De Martino art piece located on the northeast corner of Washington/Hwy. 111 in the amount of $34,900 from the Art in Public Places Account and authorize the City Manager to execute the Agreement; or 2. Do not approve the Professional Services Agreement for modifications to the De Martino art piece located on the northeast corner of Washington/Hwy. 111 in the amount of $34,900 from the Art in Public Places Account; or 3. Provide staff with alternative direction. submitted, Dodie Horvitz, Wmmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Professional Services Agreement MI, S:\Community Services\CCReports\CC.113.De Martino Art Work.wpd PROFESSIONAL SERVICES ATTACHMENT 1 AGREEMENT THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and LOUIS DE MARTINO, (the "Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF Consultant A. Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services related to the modifications to the artwork on the northeast corner of Washington Street and Hwy. 111 , as specified in the "Scope of Work" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant agrees that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. B. Consultant's Proposal. The Scope of Work shall include the Consultant's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. C. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of THE CITY OF LA QUINTA and any Federal, State or local governmental agency of competent jurisdiction. D. Licenses Permits Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. E. Familiarity with Work. By executing this Agreement, Consultant represents that (a) it has investigated and considered the work to be performed, (b) it has investigated the site of the work and acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by THE CITY, it shall immediately inform THE CITY of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in 5.B hereof). F. Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by THE CITY, except such losses or damages as may be caused by THE CITY's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to THE CITY, when such inaccuracies are due to the negligence of Consultant. G. Additional Services. In accordance with the terms and conditions of this Agreement, the Consultant shall perform services in addition to those specified in the Scope of Work (Exhibit "A") and the Project Schedule, 165 attached as Exhibit "B" hereto and incorporated herein by reference, when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. 2.0 DELIVERABLES. A. Generally. Consultant shall be responsible for preparation of Instruments of Service or deliverables as specified in the List of Deliverables (Exhibit "C"), attached hereto and herein incorporated by reference. All written deliverables shall be in an 8.5 inch by 11.0 inch camera ready reproducible format, printed on one side only, and on a 3.5" disk in Word Perfect 7 format. All graphic material shall be as specified in Exhibit "C" or as directed by the City. B. Meetings. The meetings corresponding to services for this contract are set forth in the Lists of Meetings, attached as Exhibit "D" and herein incorporated by reference. The List of Meetings may be amended by mutual consent of the CITY'S CONTRACT OFFICER, and Consultant. C. Monthly Progress Reports. Consultant shall submit to THE CITY a written monthly progress report attached to the request for payment. These reports are considered a deliverable and, as such, a condition of this Agreement. Each progress report shall include, at a minimum, the following: • For each Task, a brief statement of the work performed since the last monthly progress report; • For each Task, a comparison of actual accomplishments to established objectives, milestones and/or deadlines; • Identification of reason(s) for "slippage" or "delay" if deadlines were not met or for failure to meet objectives or milestones. • Discussion of any issues that may have arisen or are expected to arise, problems encountered, changes in personnel, etc., that could affect or are affecting the work. • Discussion of any proposed changes in or amendments to the Scope of Work, attached hereto and herein incorporated by reference, and any delays or deviations from the Project Schedule, attached as Exhibit "B" hereto and incorporated herein by reference. • Work planned for the next reporting period and anticipated accomplishments. Each monthly progress report shall be updated to reflect an entire calendar month and subsequently submitted as a required attachment to any request for payment submitted by Consultant. Receipt and approval of monthly progress reports by THE CITY is mandatory prior to any issuance of payment to Consultant. D. Quarterly Update. THE CITY may require that Consultant update the Project Schedule on a quarterly basis, dependent upon the nature and number of extensions that may have been previously approved. These updates are considered a deliverable and, as such, a condition of this Agreement. 3.0 COMPENSATION. A. Agreement Sum. For services rendered pursuant to this Agreement, THE CITY shall pay to Consultant an amount not to exceed $34,900 (Thirty four thousand, nine hundred dollars) in accordance with �+ v� 166 the "Project Budget ", dated, and attached as Exhibits "E". B. Maximum Amount of Allowable Costs. The "Project Budget " attached as Exhibit "E", states the maximum allowable costs ("total costs" as shown in the last column) for each of the tasks identified in the "Scope of Work" Exhibit "A" and supplements thereto, all of which are attached and incorporated herein by reference. C. Payment to Consultant. Payment shall be made to Consultant only. It shall be the responsibility of Consultant to pay all Consultants, subConsultants and/or vendors for purchased goods or services. D. Payment in Arrears. Payment to Consultant shall be made in arrears, not more frequently than once every month, except that advance payments may be made for expenses related to - "Workshops" when circumstances dictate and when approved by THE CITY. E. Total of Invoices. The total of all invoices for tasks submitted by Consultant shall not exceed the amount set forth in the AGREEMENT SUM above. F. Actual Costs. Reimbursement for the services of Consultant shall be based upon actual expenses incurred. G. Method of Payment. 1). Consultant shall prepare a checklist of milestones (Project Milestones for Progress Payments, Exhibit "F"), such as meetings (List of Meetings attached as Exhibit "D"), and/or deliverables (List of Deliverables attached as Exhibit "C") or other readily identifiable achievements, together with the percent of work represented by that milestone, deliverable, and/or achievement of the total work to be completed to fulfill the terms and conditions of this Agreement. A corresponding entry for each milestone, deliverable, and/or achievement shall be included in the Project Schedule, attached as Exhibit "B" and incorporated herein by reference. Subsequent to THE CITY'S approval of this checklist, payment up to and including ninety percent (90%) of the maximum allowable cost for each task shall be made to Consultant in accordance with the checklist. By way of example, for a month in which Consultant prepares and submits to THE CITY a draft report which is identified on the checklist as representing thirty percent (30 %) of the total work to complete that Task, Consultant may request payment in the amount of thirty percent (30 %) of the maximum allowable cost for that task. THE CITY shall make payment to Consultant for all such requests for payment up to but not exceeding an amount greater than ninety percent (90%) of the maximum allowable cost for that task. Aforementioned Project Milestones for Progress Payments as approved by THE CITY is attached as Exhibit "F" an incorporated herein by reference. 2). THE CITY shall withhold and retain ten percent (10%) of the maximum allowable cost for each of the aforementioned tasks. Upon completion of work in accordance with the terms and conditions of this Agreement and the Project Milestones for Progress Payments as approved by THE CITY and attached as Exhibit "F" and herein incorporated by reference, THE CITY shall release an amount up to but not exceeding this remainder ten percent (10%) as a lump sum payment to Consultant, upon receipt, review and approval of the modifications to the artwork on the northeast corner of Washington Street and Hwy. 111. Consultant's obligations under the terms of this AGREEMENT shall be deemed discharged upon issuance of the final monthly payment. 3). Payment of Reimbursable. Reimbursable expenses shall be paid in full with every invoice. In no event shall Consultant be reimbursed for any expense related to the purchase and/or consumption of any alcoholic beverage. 167 H. Responsibilities of Consultant. In any month for which Consultant is entitled to payment, Consultant shall submit to THE CITY'S Contract Officer a written request for payment that conforms to the following: • Submitted by or on the tenth day of the following month; • Submitted in a format prescribed by THE CITY. • Submitted together with a monthly progress report. • Submitted together with supporting documentation (bids, receipts, canceled checks, invoices, etc.) or in a format approved by the City. I. Responsibilities of THE CITY. THE CITY'S Contract Officer shall review all requests for payment to determine whether services performed and deliverable(s) submitted are consistent with this Agreement. Upon approval by the Contract Officer, payment to Consultant shall be made as promptly as fiscal procedures permit, generally within 30 days. J. Disputes. In the event of a disputed or contested request for payment, only that portion so disputed or contested shall be withheld from payment and the undisputed portion shall be paid. Consultant'S failure to provide legible receipts shall be grounds for non -reimbursement of related charges. THE CITY shall notify Consultant in writing of the basis of the dispute or contest. K. Records. THE CITY shall have the right to review all books and records kept by Consultant and any sub -Consultants in connection with the operation and services performed under this Agreement. THE CITY shall withhold payment for any expenditure not substantiated by Consultant'S or sub -Consultants' books or records. Consultant shall ensure that such books and records are retained for a period of three (3) years after satisfaction of the terms of this Agreement and that THE CITY shall have reasonable access to said books and records. L. Task Budget Amendments: Obligation of Consultant. It shall be the responsibility of Consultant to notify THE CITY that there is a need to consider shifting funds from task to task in order to increase or decrease the maximum allowable cost. Notice shall be given to THE CITY within a reasonable amount of time of discovering the need for revision such that THE CITY may duly consider the need and subsequent impacts upon the work to be completed and the Project Schedule. 4.0 PERFORMANCE SCHEDULE A. Schedule of Service: Consultant will perform services as expeditiously as is consistent with professional skill and care and the orderly progress of the project. B. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" (also referred herein as the "Project Schedule") attached hereto as Exhibit "B" and incorporated herein by this reference. Extensions and amendments to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. C. Force Maieure. The time period specified in the Schedule of Performance (also referred herein as the Project Schedule) attached hereto as Exhibit "B" for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts o 1 any governmental agency other than City, and unusually severe weather, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. D. Term. Unless earlier terminated in accordance with Section 8.1-1 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Project Schedule) attached hereto as Exhibit "B". 5.0 COORDINATION OF WORK A. Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Louis De Martino P.O. Box 391370 Anza, CA 92539 909-763-1315 It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for THE CITY to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of THE CITY. B. Contract Officer. The Contract Officer shall be the City Manager or his designee of THE CITY. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by THE CITY to the Contract Officer. Unless otherwise specified herein, any approval of THE CITY required hereunder shall mean the approval of the Contract Officer. C. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for THE CITY to enter into this Agreement. Therefore, Consultant shall not contract with any other entity (other than those included in the Scope of Services) to perform in whole or in part the services required hereunder without the express written approval of THE CITY. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of THE CITY. D. Independent Consultant. Neither THE CITY nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent Consultant of THE CITY and shall remain at all times as to THE CITY a wholly independent Consultant with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of THE CITY. E. THE CITY Cooperation. THE CITY shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed which are reasonably ,)• 169 available to THE CITY. THE CITY shall additionally provide Consultant staff assistance and shall take prompt and appropriate action when it will assist in ensuring timely performance by Consultant hereunder. F. Final Acceptance. The Consultant shall advise the City in writing that the modifications to the Artwork have been completed and becomes the responsibility of the City on the effective date of completion of the project. Following receipt of such notice the City shall cause the modified Artwork to be inspected by suitably qualified and appropriate professional(s), and within five (5) days following completion of such inspection(s), the City shall either provide Consultant with reasonably specific written objections to the modified Artwork or notify the Consultant of its acceptance of the modified Artwork by a Notice of Completion in the form attached hereto as Exhibit G. Such Notice of Completion (Exhibit G) shall be evidence of the satisfactory completion of the modifications to the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. Final Acceptance by the City of the modifications to the Artwork will occur at the filing of the Notice of Completion. At that time, the ownership and responsibility for the Artwork will rest with the City of La Quinta with the exception that the Consultant will replace the "gem" contained in the artwork any time at no additional expense to the City within five years of the filing of Notice of Completion should the "gem" discolor, crack or in any manner become unsightly based upon a determination of the City. G. Risk of Loss. Upon receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by the City. The Consultant shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until the Notice of Completion is made by the City. 6.0 INSURANCE. INDEMNIFICATION AND BONDS. A. Insurance. The Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's negligent or wrongful acts or omissions, to the extent of the Consultant's negligence or wrongfulness, rising out of or related to Consultant's performance under this Agreement. Consultant shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to THE CITY. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither THE CITY nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming THE CITY and its officers and employees as additional insureds as to the Consultant's liability hereunder shall be delivered to and approved by THE CITY prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify THE CITY, its Consultants or employees. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Less than $50,000 $50,000 - $300,000 Coverage (personal injury/property damage) $100,000 per individual; $300,000 per occurrence; $600,000 in the aggregate $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence 17 B. Indemnification. The Consultant shall defend, indemnify and hold harmless THE CITY, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by THE CITY) and for errors and omissions committed by Consultant, its officers, employees and agents, arising directly or indirectly out of or related to Consultant's negligent or wrongful performance and to the extent of the Consultant's negligent or wrongful performance under this Agreement, except to the extent of such loss as may be caused by THE CITY's own negligence or wrongfulness or that of its officers or employees. C. Performance Bond. (Not Applicable to this Agreement). D. Payment Bond. (Not Applicable to this Agreement). E. Remedies. In addition to any other remedies THE CITY may have, if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, at its sole option: 1). Order the Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 2). Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies THE CITY may have and are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subConsultants' performance of work under this Agreement. 7.0 RECORDS AND REPORT A. Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. B. Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. C. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subConsultants and agents in the performance of this Agreement, shall be the property of THE CITY and shall be delivered to THE CITY upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by THE CITY of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied herein. Consultant shall cause all sub -Consultants to assign to THE CITY any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify THE CITY for all damages suffered thereby. 171 D. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law, or if Consultant must use in defense of a claim. Consultant shall not disclose to any other private entity or person any information regarding the activities of THE CITY, except as required by law or as authorized by THE CITY. 8.0 ENFORCEMENT OF AGREEMENT. A. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. B. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring parry commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, THE CITY may take such immediate action as THE CITY deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit THE CITY's right to terminate this Agreement without cause pursuant to Section 8.H. C. Retention of Funds. THE CITY may withhold from any monies payable to Consultant sufficient funds to compensate THE CITY for any losses, costs, liabilities or damages it reasonably believes were suffered by THE CITY due to the default of Consultant in the performance of the services required by this Agreement. D. Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. THE CITY's consent or approval of any act by Consultant requiring THE CITY's consent or approval shall not be deemed to waive or render unnecessary THE CITY's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. E. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. F. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. G. LIQUIDATED DAMAGES. (Not Applicable to this Agreement). H. Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.I for termination for cause. THE CITY J 172 reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Project Budget (Exhibit "E") or such as may be approved by the Contract Officer, except as provided in 8.C. I. Termination For Default Of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, THE CITY may, after compliance with the provisions of 8.13, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that THE CITY shall use reasonable efforts to mitigate such damages), and THE CITY may withhold any payments to the Consultant for the purpose of set off or partial payment of the amounts owed THE CITY as previously stated in 8.C. J. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION. A. Non -liability of City Officers and Employees. No officer or employee of THE CITY shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by THE CITY or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. B. Conflict of Interest. No officer or employee of THE CITY shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. C. Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS A. Notice. Any notice, demand, request, consent, approval, communication either parry desires or is required to give to the other parry or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either parry may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this I.O.A. 173 To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager To Consultant: Louis De Martino P.O. Box 391370 Anza, CA 92539 909-763-1315 B. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. C. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. D. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. E. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California Charter and Municipal Government Dated: THOMAS P. GENOVESE, City Manager "CITY" JUNE S. GREEK, City Clerk 174 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney By: Name: Title: Dated: "Consultant" 175 EXHIBITS "A" Scope of Services "B" Project Schedule "C" List of Deliverables "D" List of Meetings "E" Project Budget "F" Project Milestones for Progress Payments "G" Notice of Completion 176 EXHIBIT "A" SCOPE OF SERVICES I. SCOPE OF WORK 1. Consultant shall furnish all labor, engineering, material, tools, equipment, etc., required to provide modifications to the Artwork in accordance with the quality level and intent of the marquette previously prepared by Consultant and approved by the City, along with all governing agency requirements and code criteria. 2. Consultant is responsible for submitting all required documents relating to the Artwork design to appropriate government agencies so that building plan check and all required permits may be obtained in a timely manner as deemed appropriate. 3. Consultant shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the City due to Consultant's negligence or failure to keep the City informed of scope variances in a timely manner shall be charged to the Consultant. II. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: Consultant shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to the City prior to installing any material. The installation of any material constitutes the Artist's complete acceptance of all substrates as compatible with the work under this Agreement. Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. Consultant is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. 4. Consultant shall provide all unloading, hoisting, scaffolding, and bracing for the Artwork. Consultant shall provide all drilling, coring, cutting, fastening, and welding required for the Artwork. 6. Consultant shall supply all specialty lighting required to complete the Artwork. 177 SACommunity Services\Art In Public Places Agreements\Professional Service Agreement -De Martino Washington Street..wpd III. SPECIFIC ITEMS OF INCLUSION The Artwork consists of modifications to the Oasis 111 sculpture located on the northeast corner of Washington Street and Hwy. 111. Modifications include: 1. Acid etch and texture the concrete plinth to a variegated charcoal color; 2. Remove the dark patina from the pyramidal bronze "mountains"; 3. Resurface and refinish the bronze finish with a clear urethane; 4. Reface the base of the plinth with a bronze plate to match the bronze "mountains"; 5. Create a translucent jewel in an aquamarine color; 6. Resize the jewel to be eight times larger than the existing jewel; 7. Create bronze "retainers" in which to set the jewel within the "mountains"; 8. Provide new ground lighting at the base of the art piece. 2. Final Acceptance by the City of the modifications to the Artwork will occur at the filing of the Notice of Completion. At that time, the ownership and responsibility for the Artwork will rest with the City of La Quinta with the exception that the Consultant will replace the "gem" contained in the artwork any time at no additional expense to the City within five years of the filing of Notice of Completion should the "gem" discolor, crack or in any manner become unsightly based upon a determination of the City. WE S:\Community Services\," In Public Places Agreements\Professional Service Agreement -De Martino Washington Street..wpd FROM : Lcuis DeMartino FAX NO. : 909 763 2360 May. 08 2001 09:30AM P2 LM9 b,'KMRRTjN.0NM May 8, 2001 Dodie Horvitz City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta, CA 92253 PROPOSAL FOR REVISIONS AND ADDITIONS TO OASIS 111 SCULPTURE Acid -etch and texture the concrete plinth to a variegated charcoal color to match the background mountains when they are in the deep shadows of twilight. Remove the existing patina of the pyramidal bronze mountains. Resurface the bronze and refinish to a matt --polished surface. Seal and protect the bronze finish with a twenty-five year clear urethane. Reface the base of the plinth with bronze plate to depict continuity with pyramidal bronze mountains. Create a new translucent acrylic jewel designed to glow as a cut and polished blue sapphire. The new jewel size will be approximately eight times larger than the existing gem (or slightly ten percent less than the Styrofoam. mock-up model on the site). The jewel will be fabricated in translucent three-quarter inch acrylic plate and provided with thermal expansion joints to prevent cracking from the desert temperature differentials. Create and fabricate bronze retainers that will act as a setting for the new gem. Add a complete lighting system that will include a new interior lighting system to create a radiating glow for the gem. The lighting system shall be modified or added to on the site as required. The lighting system shall include a complete control system, all conduits; junction boxes, lamps and power wiring. COST: $ 34,900 Submitted by. Louis DeMartino O.O. SOX 391370 • 3892I MRNRFtF RBnV • nnzn. cn • 92539 FAtMF! (909) 763-1315 r FRX 1909) 763-2360 179 EXHIBIT "B" PROJECT SCHEDULE Concrete preparation, acid etching and coloration 2 weeks Jewel setting, design, fabrication and installation 2 weeks Stripping, resurfacing, polishing, and permanent urethane coating of bronze pyramids 2 weeks Fabrication and installation of bronze facing of plinth 1 week Fabrication and installation of jewel 4 weeks Design, installation and testing of lighting system 4 weeks Contract documents 2 weeks Total Time required: 17 weeks :m SACommunity Services\Art In Public Places Agreements\Professional Service Agreement -De Martino Washington Street..wpd FROM : Lcuis DeMartino FAX NO. : 909 763 2360 May. 08 2001 09:31AM P3 SCHEDULE Concrete preparation, acid etching and coloration: Jewel setting, design, fabrication and installation: Stripping, resurfacing, polishing, and permanent urethane coating of bronze pyramids: Fabrication and installation of bronze facing at base of plinth: Fabrication and installation of jewel Design, installation and testing of lighting system: Contract documents: TOTAL TIME REQUIRED (CPM sequencing) : 2 weeks 2 weeks 2 weeks l week 4 weeks 4 weeks 2 weeks 2 1/2 months ►.O. sox 391370 • 38921 ntWAKV Rtnv . nnzn, cn . 92539 vn2ne_ 19091 763-1315 . ►nx• 19091 763-2360 EXHIBIT "C" LIST OF DELIVERABLES Note: All written material will be in WordPerfect 7. The recommended maintenance plan for the Artwork is required as well as all maintenance requirements for the lighting systems. A schematic of the lighting system shall be provided. All data, information, materials and work produced including final camera ready text, maps and graphics including all digital files will become the sole property of the City of La Quinta. SACommunity Services\Art In Public Places AgreementsTrofessional Service Agreement -De Martino Washington Street..wpd 18 EXHIBIT "D" LIST OF MEETINGS Attend up to one Cultural Arts Commission meeting if required (Held the second Thursday of each month) Attend up to two City Council meetings if required (Held the first and third Tuesdays of each month) Meetings with City staff as required SACommunity Services\Art In Public Places Agreements\Professional Service Agreement -De Martino Washington Stre&et..wpd I Q 3 1*:1.M11030"a PROJECT BUDGET The total cost of the Artwork modifications is $34,900. :n SACo anunity ServicesWrt In Public Places Agreements\Professional Service Agreement -De Martino Washington Street..wpd EXHIBIT "F" PROJECT MILESTONE FOR PROGRESS PAYMENT First payment due upon execution of the Professional Services Agreement Twenty five percent $8,500 Second payment due upon the completion of the urethane coating of the Artwork Twenty five percent $8,500 Third payment due upon the completion of the installation of the jewel Twenty five percent $8,500 Final payment due upon the filing of the Notice of Completion Twenty five percent $8,500 Total 34,900 185 SACommunity Services\Art In Public Places Agreements\Professional Service Agreement -De Martino Washington Street..wpd EXHIBIT G hC�7l� Piece of Artwork: MODIFICATIONS TO THE ART PIECE LOCATED ON THE NORTHEAST CORNER OF WASHINGTON STREET AND HWY. 111 WHEREAS, by that certain Professional Services Agreement dated May 15, 2001 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation (the "City") contracted with LOUIS DE MARTINO to provide certain modifications to the art piece located on the northeast corner of Washington Street and Hwy. 111 (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, the City shall furnish the Consultant with a Notice of Completion upon completion of the modifications to the Artwork; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the modification of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, the City does hereby certify that the modifications to the Artwork have been fully performed and completed. Any executory obligations pursuant to the Agreement, which are hereby incorporated herein by reference, shall remain enforceable according to their terms. 2. Final Acceptance by the City of the modifications to the Artwork will occur at the filing of the Notice of Completion. At that time, the ownership and responsibility for the Artwork will rest with the City of La Quinta with the exception that the Consultant will replace the "gem" contained in the artwork any time at no additional expense to the City within five years of the filing of Notice of Completion should the "gem" discolor, crack or in any manner become unsightly based upon a determination of the City. 3. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, the City has executed this certificate this day of .2001. CITY OF LA QUINTA, a California municipal corporation by: 188 SXommunity Services\Ar[ In Public Places Agreements\Professional Service Agreement -De Martino Washington Street..wpd COUNCIL/RDA MEETING DATE: May 15, 2001 Denial of Claim for Damages Filed by Christine L. Barron - Date of Loss: March 1, 2001 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: la.. STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Christine L. Barron, with a reported date of loss of March 1, 2001. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Christine L. Barron, with a reported date of loss of March 1, 2001 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2). Correspondence was sent to Ms. Barron by Carl Warren & Co. outlining their recommendation to the City. (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Christine L. Barron, with a reported date of loss of March 1, 2001; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. 187 Respectfully submitted, ti'\'\ 0'-L, �0 Mark Weiss, Assistant City Manager Approved for submission b Thomas P. Genovese, City Manager Attachments: 1 . Christine L. Barron Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Ms. Barron 002 FORM #1 (FRONT) FILE WITH: CITY CLERK'S OFFICE P.O. _B= I50-4 CLAIM FOR DAMAGES TO PERSON OR PROPERTY ATTACHMENT 1 LA WVin-KAr GAL. VZZ3j _ RECEIVED INSTRUCTIONS 1. Claims for death, injury to person or to Personal Property must be filed not later than six 2091 MAR - 6 PM 4: 4 4 months after the occurrence. (Gov. Code Sec. 911.2.) 2. Claims for damages to real property must be filed not Ister than 1 year after the occurrence. CITY OF LA U I N T A (Gov. Code Sea 911.2.) CITY CLERK'S OFFICE 3 Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. S This claim form must be signed on page 2 at bottom. 6 Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of city] �a QuiK�0. Date of Birth of Claimant ?-4P-yd� Name of Claimant \n ` � Occupation of Claimant fj ss-F. s3 . /< k •.), a C s+r e e a r Home Address of Claimyrc City and State Home Telephone Number 398' 733 3-160 tUarado ve w aa� lov- Business Address of Claimant \City and State •� C{ Business Telephone Number 7(00--34-O S 71.135 Fain+4-r` Pa� Uajwr 9tJr,—t Give address and telep�p��u-mber to which u desire notice com ns to. t�q ,p1 G, u C�� Ri VE n S.ct"r' Claimant's Social Security No. regarding this claim: �7V/ q r 5'i 5- S a-(?893 3a9-ooq M . c r.0�cma . When did DAMAGE or ONA1 occur? (ant Names of shy city employees Involved in INJURY or DAMAGE , Date 3-1-61 Time 11':00 It claim Is for Equitable Indemnity, give date claimant served with the complaint: Date — Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of mis sneer. vvnere appropriate, give sneer names and address and measurements from landmarks: d r G •r H 5 So u 'tLr 6 o rc % d 0. fn m 1,04f 1'E r e e .tb )0&/eo ✓ o r rr s �Nr4t a ✓e 3 e 4cu S 4 1-4` e n VIA .,.,. r` u e Describe in detail how the DAMAGE or INJURY occurred. ttizcn ,(�;, ,,,,,, �„ u b e„ „« �. Mm r o r 41' e: uo T tz7 d l�h.f l e, —T d.d.4 Jer 77+:3 4uje I..+ An It i. IcG �� B; f�cr-17...., w irr....+(fE/P roJ.r 4.. f:/ �I..S �^••Y' 1 C.34I d n ,t. 6 � e.n e.+ri, T.✓ 7,'�". 7C1/:'< %'1u IiG (e Wd� Jo a0e.d S ie f /HI. /7Mfako //r (7"4 m7 �7c�..4"' 1il a � cf .✓j M r Q /,�)�`i/�o 4'a" i �a-YP wl ! S Why do you claim the citys responsible? v, J r r s7cs % n ipO Tf'3 T1P c;� � vG yv krt s � Saif d.^i✓--K/ Ca.n a d a IQ hale 74✓ j e Cc... Id ( ttau! Q C e✓f` N .i {.1% Q I•' ✓ •P �t Ta l+./\ 4J I✓l {�v /P rt �X� C ' Q'J (/. iao ICY Ii � t eta- f 7'b a Crt-c /&J a S Aepr,•7�e,I 77�,.,., AH � $eri0ris r. 1 J4V-I day W o.`Ir J 3/3 �j / e A �01'0(e c / [9 i/.sr r .&11 ,e lv�a c 4041 Describe in detail Teach or DAMAGE "-VL? cilz ; ✓� 1 4u�.•C aX 50 z (C(( BE SIGNED ON NEVt:Kbt 189 Q04 FORM #i(BACK) S The amount claimed, as of the date of presentation of this claim, is computed as follows Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property ......................... 55• G T� � Future expenses for medical and hospital care .... S Expenses for medical and hospital care ......... S Future loss of earnings ..... :................. $ Loss of earnings ............................E Other prospective special damages ............ $ Special damages for ........................5 Prospective general damages................ E Total estimate prospective damages .......... E_Yo S'f General damages ...........................5 Total damages incurred to date .............. $ Total amount claimed as of date of presentation of this claim: $ Was damage and/or injury investigated by police? All If so, what city? Were paramedics or ambulance called? N o If so, name city or ambula If injured, state date, time, name and address of doctor of your first visit_ WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name 9r�rse C .�arr.v Address 83-/Go a/v4rn Thr Phone 39A 233rp Name Q Address Pt nn. DOCTORS and HOSPITALS: Hospital Address Date Hospitalized Doctor Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehicle including North, East, South, and West; indicate place of accident by at time of accident by "A-t" and location of yourself or your vehicle at "X" and by showing house numbers or distances to street corners, the time of the accident by "B-1" and the point of impact by "X" If City Vehicle was involved, designate by letter 'A" location of City NOTE: If diagrams below do not fit the situation, attach hereto a proper Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. K4_SIDEWALK CURB ' t'l t`D a CURB PARKWAY ka Signature of Claimant or person filing on - Typed Name: Date: his behalf giving relationship to Claimant: > Ci� ai cC �r U.vL3o G i,15 ko F Le,s NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pan. Code So& 72.) 190 005 (71'10MY(NA Where price sells cars! I-10 AUTO MALL • EXIT AT WASHINGTON • 78-980 VARNER ROAD • INDIO, CA 92203 3- 2- o/ ISJL'fcE C- &o a - t J'-1, 4 L, uac - (2 (, Pc*,) - o LA,Ld-e e L-. 2 l r- c Re Pt OS/65C A Iq 2 t r Low",- co u e-z $'u S op-. r u/ k,+- 30 3 Y� (©a. d= TELEPHONE 760-772-3300 TOLL FREE 877-907-ITEN VISIT OUR WEBSITE. www.I-10toyota.com FAX 760-200-0575 191 006 ATTACHMENT 2 fl IIi i I.ti ii rl if; i++j MAR 6 2QOi,t��' TO: City of La Quinta ATTF,NTION: John Ruiz,Perseri Risk Manager RE: Claim Claimant D/Event Rec'd Y/Office Our Pile March 13, 2001 Barron v. City of La Quinta Chtstine Lee Barron 3/1101 3/6/01 S-109325-DBK We have reviewed the above captioned claim and requeat that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY L Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMSADJUSTERS 193 OO8 750 The City Drive . Ste 400. Orange, CA 92868 Mail: P.O. Box 25180. Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140. (800) 572-6900. Fax (714) 740-9412 rs YJ/' April 18, 2001 Christine Lee Barron 66950 Yuccxbrive Desert Hqf Springs, CA 92240 RE: Principal CJPIA Member City City of La Quinta D/Event 3/1/01 Claimant Christine Barron Our File S 109325 DBK Dear Ms. Barron: ATTACHMENT 3 Please be advised we are the claims administrators for the self -insured City of La Quinta. We can appreciate your desire to be reimbursed from city funds for the damage to your vehicle caused when you encountered a pothole. However, the City is not absolutely liable for damages caused by property owned by it and it is both cost prohibitive and impractical to expect city crews to anticipate every possible condition that may cause damage. The City only becomes liable under the provisions of Section 830 of the Government Code if a dangerous condition of City property existed which the city could have protected against upon reasonable notice. In this case, the City had no notice of a dangerous condition. The City of La Quinta has a regular maintenance schedule and also conducts corrective maintenance when notified of problems. In your case, they responded timely and corrected the situation. This action does not, however, make the city responsible for your damage. Normally, insurance companies sell coverage whereby persons can insure themselves against damage resulting from an occurrence such as this. You may want to consider submitting your claim to your insurance company if you purchased such coverage. Under these circumstances there is no legal basis -to justify paying city funds to reimburse you for the damage to your vehicle. CARL WARREN & CO. CLAIMS MANAGEMENT.CLAIMS ADJUSTERS 194 0!1 750 The City Drive • Ste 400 • Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140 • (800) 572-6900 • Fax: (714) 740-9412 We are sorry we are unable to recommend settlement of your claim to the City. cc: CJPIA Attn: Executive Director c: City of La Quinta Attn: John Ruiz Very Truly Yours, CARL WARREN & CO. Dwight J. Kunz Carl Warren & Co. 195 ntn AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: CONSENT CALENDAR: /3 ITEM TITLE: May 15, 2001 STUDY SESSION: PUBLIC HEARING: Approval of a Proposal for a Safe Routes to School Grant to Construct Sidewalk on Adams Street and Westward Ho Drive RECOMMENDATION: Approve a proposal for a Safe Routes to School grant to construct sidewalk on Adams Street and Westward Ho Drive. FISCAL IMPLICATIONS: Approval of this request would allow the City to apply for a Caltrans grant to fund this sidewalk project. Caltrans will fund 90% of eligible project costs. The total estimated project cost is $239,064 of which Caltrans will fund $215,158. The remaining $23,064 will be funded by Development Impact Fees for Parks and Recreation. This project is identified in the 2000/2001 Capital Improvement Program as part of the new Community Park. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Safe Routes to School program, administered by Caltrans, utilizes federal transportation funds to construct bicycle/pedestrian safety projects and implement traffic calming measures. The goal of this program is to create safe, well-defined school routes to reduce child injuries and encourage walking or bicycling to school. The City wishes to take advantage of this funding opportunity to install sidewalk, curb, and gutter on the east side of Adams Street and on the north side of Westward Ho Drive to serve students attending La Quinta High School. The proposed sidewalk project is adjacent to the new Community Park. Currently, these two areas consist of narrow, sandy shoulders. Students walking to and from school are exposed to heavy traffic, thus creating hazardous conditions for pedestrians, bicyclists, and drivers. The proposed project will greatly improve student safety. - 196 Attachment 1 is the draft grant application. It is essentially complete; however, maps and photos will be added in the final package. The grant application is due to Caltrans on May 22, 2001. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a proposal for a Safe Routes to School grant to construct sidewalk on Adams Street and Westward Ho Drive; or 2. Do not approve a proposal for a Safe Routes to School grant to construct sidewalk on Adams Street and Westward Ho Drive; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Draft Safe Routes to School Grant Application 197 APPLICATION FORM ATTACHMENT 1 FOR SAFE ROUTES TO SCHOOL PROGRAM FUNDS - SECOND CYCLE - The Application Form that was used for the first cycle of Safe Routes to School funding has been revised. Applicants seeking funds for the second cycle must use this form. Read instructions carefully. All sections must be completed. Failure to provide information that is required or failure to prepare the application in accordance with general formatting instructions will result in your application being disqualified. This entire Application Form must be submitted, including this introductory page. Applicants should download the Application Form from the Internet. It can be found on the Local Programs Home Page at www.dot.ca.gov/hq/LocalPrograms/ Limit the application to twelve (12) pages plus attachments. Attachments should be grouped and numbered to correspond with the application section number. Do not provide brochures and samples of materials unless they are directly related to a response. APPLICANT: Required —City of., La Quinta SCHOOL DISTRICT: Desert Sands Unified School District SCHOOL NAME(S): La Quinta High School CALTRANS DISTRICT: CHP DIVISION: DNA SHORT DESCRIPTION OF PROPOSED IMPROVEMENTS: Construct curb gutter, and sidewalk on Adams Street and Westward Ho Drive to serve La Quinta High School GENERAL LOCATION OF PROJECT: Improvements will be constructed on Adams Street from Westward Ho to +/- 620 feet north and on Westward Ho Drive from Adams Street to +/- 1300 feet east. 198 Complete the following "Project Costs" section. Include only those costs that are being requested for this project. The "Total Project Cost" should not exceed $500,000. PROJECT COST ESTIMATE: (Required) Preliminary Engineering Environmental ........................ $ PS&E................................... $ 18,028 Right of Way .................................. $ Construction Construction ........................... $ 180,275 Construction Engineering.......... $ 18,028 Public Outreach and Education............ $ 1,000 (includes education, enforcement, and encouragement activities) Subtotal ....................................... $ 217,331 Contingency .................................. $ 21,733 Total Project Cost ............................ $ 239,064 Note: Section 9 of this application requires the applicant to provide further details on the construction costs. The amount shown for "Construction" on this estimate, above, should match the total construction costs tallied in Section 9, or an explanation must be given for the discrepancy in that section. The following parts of this Application Form request specific project related information. Most of the sections request the applicant to provide narration related to a specific topic. Other sections contain questions that the applicant can simply answer in the space provided. Pictures, maps, exhibits, diagrams, survey summaries, petitions, etc. must be attached to the application. If a section does not apply to the proposed project or if data is not available, simply write "DNA" beneath the section heading. 1. IDENTIFICATION AND DEMONSTRATION OF NEEDS This section requires the applicant to demonstrate the need for the project. Using the following questions and statements as a guide, provide a detailed, narrative description of the problem: Provide some background information about the risks children are exposed to because of unsafe routes to the school(s) in your proposed project area. How and by whom have unsafe routes been identified as a local problem by organizations and officials (e.g., council or board resolution, agency's plan, etc.)? Given that unsafe routes may exist in numerous locations in your jurisdiction, explain why these routes have been targeted for improvements. Describe the magnitude of the risks facing children who walk or bicycle to schools. Use whatever demographic information, community surveys and audits, injury data, traffic and other environmental conditions that apply. The City of La Quinta is proposing to install sidewalk, curb and gutter on Adams Street and Westward Ho Drive, near La Quinta High School, and approximately % mile south of two new schools opening this fall, Dune Palms Elementary and Dune Palms Middle. The proposed sidewalk will serve a large residential area that includes several housing tracts (ranging from 70 to over 200 units each) within one mile of the site. La Quinta High School is the only high school in the 28.6 square mile city, with a projected enrollment of 2,100 students in the 2001-02 school year, up from 1,900 students this year. This rapid growth necessitates improvement of the school route to provide a safe alternative to driving. 199 j�fl;l Currently, there are narrow, sandy shoulders along the east side of Adams Street and the north side of Westward Ho Drive. Students must walk close to the road, thus exposing themselves to heavy traffic. Frequently, students opt to walk in the road to avoid walking in the sand, causing hazardous conditions for themselves and for the vehicles traveling on these roads. Drivers must move toward oncoming traffic to avoid hitting pedestrians in the roadway. In addition, pedestrians in the road interfere with bicyclists, forcing the bicyclists closer to vehicles. Because of the high school's large student population, traffic in this area is extremely heavy before and after school. Average traffic level per day is 1,357 vehicles on Westward Ho Drive and 3,500 vehicles per day on Adams Street. Along with parents driving their children to school, there are also many teenagers driving themselves to and from school, which only increases the dangers for pedestrians walking in and near traffic. These problems will worsen this fall, when the new elementary and middle schools open nearby. Traffic will increase, as will the number of pedestrians, thus exposing younger students to hazardous walking conditions. Additionally, the City will be constructing a new park adjacent to the proposed project, making it imperative to provide a safe walkway for neighborhood children traveling to and from the park. This unsafe route has been chosen for improvement as area parents, local law enforcement, and the school district have all voiced their concerns about this problem. This is one of the last school routes within the City that lacks sidewalks. Although there have been few accidents in the area, given the above -mentioned factors and area growth, there is a large potential for more accidents that involve students, pedestrians, and bicyclists. The proposed improvements will correct this problem. 200 0« Select the following categories that most closely reflect the primary need(s) your project is targeting: [ ] Increasing connectivity [X] Separating children from motor vehicles (along routes or at the school) [ ] Improving children's ability to cross streets [ X] Improving pedestrian pathways [ ] Improving bicycle pathways [ ] Improving visibility of motorists and children (by restricting obstacles, improving sight -lines or installing lighting, etc.) [ ] Improving slow or safe driving by motorists [ ] Other (please describe) Provide photographs to illustrate the problem or hazard. Include these photographs as attachments. Maximum of 6 photos and no video tapes, please. If applicable, describe the primary cause of student injuries. If available, attach a listing of pedestrian and bicycle injuries sustained by students on their trips to and from school during the past three years. The primary cause of potential student injury results from students walking in the roadway close to bicycles and cars. If it will help describe and define the nature of the problem, provide diagrams, exhibits, maps and listings as attachments to the application. 2. POTENTIAL FOR PROPOSED IMPROVEMENT TO CORRECT OR IMPROVE THE PROBLEM This section requires the applicant to describe how the proposed solution will improve the safety for children along school routes. The applicant must clearly demonstrate the connection between the problem and the proposed solution. Using the following questions and statements as a guide, provide a detailed, narrative description of the proposed improvement: How does the proposed project correct or improve the pedestrian/bicycle traffic safety at or near the project site, especially in reducing child injuries and fatalities? Justify your response. Installation of a sidewalk will provide children with a safe walkway, and will separate them from vehicular traffic. This will greatly reduce the potential for child injuries and fatalities. Discuss how the proposed improvement is the best, most cost effective solution to the problem. The installation of sidewalk, curb and gutter is a quick, efficient, and cost-effective solution to reduce the potential for pedestrian (as well as bicyclist and driver) injury. Describe options or alternatives that were considered. There were no other alternatives considered, as it is imperative to move students out of traffic. If applicable, describe how the proposed solution improves traffic safety for other users of the facility or system. By moving pedestrians out of the roadway, drivers will not have to move into oncoming traffic to avoid collisions with pedestrians. Additionally, this project will provide more room for bicyclists along these roadways because pedestrians will not be walking in the road. If it will help describe and define the scope of the improvements, provide pictures, diagrams, exhibits or maps as attachments to the application. 3. POTENTIAL FOR ENCOURAGING INCREASED WALKING AND BICYCLING AMONG STUDENTS 201 )) 0 This section requires the applicant and participants to describe how the proposed improvements will encourage students to walk or bicycle to school. Using the following questions and statements as a guide, provide a narrative response: How many children (total) walk and bicycle to and from school in the proposed project? Provide historical data if it exists. Approximately 350 students walk or bicycle to La Quinta High School. Of that, approximately 150 use this particular route. It is anticipated that this number will increase next school year due to new housing being constructed near the proposed project. Describe the impact the project's improvements will provide to students: La Quinta High School Student population 1,900 Number of students currently traveling along route(s) targeted for improvements 150 Estimated number of students traveling along route(s) after improvements 200 • increase of travel along targeted route(s) 34% • of total student population impacted by project 10% Justify your responses to the figures provided above. The City anticipates that once these improvements are in place, parents and guardians who once considered this route unsafe will allow their children to walk. Yes No Will the route improvements create shorter walking distances? _ X Will the improvements create more direct walking or cycling routes? X Will the improvements improve connectivity of the routes? X If known, describe how this project impacts pedestrian and bicycle level of service. Describe whether the improvements will enable or encourage walking and bicycling along the route(s) for other than school trips. This project will greatly improve pedestrian level of service along this route. It will provide a safe walkway from area homes to a new city park; access to Community Services classes held after-hours at the high school; and a transportation alternative for area residents to access the Highway 111 commercial district that includes major retailers, a medical clinic, small shops, and restaurants. Describe the components of the project that will promote the use of the improved routes through education, enforcement, and encouragement. Once the improvements have been constructed, the City will prepare flyers to be distributed to students and local PTO's about the new route. If it will help describe how the project will encourage students to walk or bicycle to school, provide pictures, diagrams, exhibits or maps as attachments to the application. 4. CONSULTATION AND SUPPORT FOR PROJECT This section allows the applicant to provide information on the consultation and support for the project. List the participants and the roles they played in the development of this proposal. Identify organizations that pledged their support of the project. Attach no more than one (1) letter of support from each organization. Support letters should be addressed to the applicant, not Caltrans or the CHP. Include these letters as attachments to the application. The City consulted with local law enforcement, La Quinta High School, and Desert Sands Unified School District while preparing this proposal. All organizations support this proposal, as evidenced by the attached letters. 202 5. 6. Do not submit or attach individual student survey sheets or petitions. Narratives and summaries of the surveys or petitions are acceptable. POTENTIAL FOR TIMELY IMPLEMENTATION This section requires the applicant to provide information on project implementation schedules. Applicants must estimate dates for the following milestones based upon receiving written "authorization to proceed" on August 1, 2001. Note: Any work performed prior to receiving written authorization to proceed is not eligible for reimbursement. Obtain Environmental Clearance Obtain Right of Way Clearance Complete design bid package (Plans, Specifications and Estimate) Advertise Project for Construction Award Project Complete Construction of Project DNA DNA Oct 2001 Dec 2001 Jan 2002 July 2002 DEMONSTRATED RELATIONSHIP WITH A SAFE ROUTES TO SCHOOL PLAN This section requires the applicant to demonstrate how the proposed improvement was developed in coordination with an existing, or planned, Safe Routes to School Plan. This plan can be as simple as a page or two of policies and practices that identify an overall strategic plan for general traffic safety improvements, or it can be a detailed master plan that proposes specific improvements and programs to enhance traffic safety for the school site or school district. A typical plan would address engineering solutions, enforcement efforts, education programs and encouragement practices, or any combination thereof. Using the following questions and statements as a guide, provide a narrative response: Does a Safe Routes to School Plan exist for the schools in the project area? Yes _No X If yes, provide authoring agency and year the plan was approved or implemented. Describe the plan's specific objectives as they pertain to this project. Do not provide a copy of the plan if it exceeds two pages. Quotations and excerpts from the document are acceptable. Provide the address where the document can be viewed and a telephone number to call. Although the City of La Quinta does not have a Safe Routes to School Plan, the City's General Plan, adopted in 1996 and currently being updated, includes policies that give priority to projects that provide safe school routes. The General Plan can be viewed at 78- 495 Calle Tampico, La Quinta, 92253, telephone number (760) 777-7073. Additionally, Desert Sands Unified School District has a Transportation Policy that defines walking distances and identifies suggested pedestrian/bicycle routes to school. List or describe any related policies, practices or documents that demonstrate an overall strategic plan for traffic safety improvements specifically targeted for the school site or school district. Every year, the City of La Quinta updates its Capital Improvement Program document, which lists and prioritizes capital projects for a five-year period. Projects that improve student safety near school sites receive a high priority. If it will help the applicant demonstrate a relationship and coordination with a Safe Routes to School Plan, O r1 documents, pictures, diagrams, exhibits or maps may be provided as attachments to the application. J 7. DEMONSTRATED COORDINATION OF SR2S FUNDS WITH OTHER ACTIVITIES This section requires the applicant to demonstrate how other funding sources will extend the impact of the proposed project. Using the following questions and statements as a guide, provide a narrative response: Have other funding sources been requested or secured from other agencies or grant providers (e.g. public health, public safety, etc.) for related traffic improvements including, but not limited to, education, enforcement and engineering activities. If so, identify status, source and amount of funds. The City has been awarded an SB821 grant to construct sidewalk on Westward Ho Drive and Dune Palms Road, also in the vicinity of La Quints High School. Total project cost is $108,500, and the SB821 grant will fund $32,400 of this cost. Elaborate on how these other funding sources are necessary to make the entire project a success. The SB821 funding will complement the proposed SR2S project, thus creating safer pedestrian routes from local homes to La Quinta High School, as well as to the new elementary and middle schools located nearby. If it will help the applicant demonstrate efforts to leverage or coordinate other funding sources, documents or exhibits may be provided as attachments to the application. 8. CALIFORNIA HIGHWAY PATROL APPROVAL If any of the improvements are located on a freeway, state highway, or county road where the California Highway Patrol has enforcement authority, the CHP must approve the proposed improvement. California Highway Patrol Approval: DNA (Signature) DNA (Signing Officer's Name and Division) 204 jl 9. DETAILED CONSTRUCTION COSTS: (Required) The following categories of work replicate Section IV: Project Categories of the guidelines. Identify the category (or categories) that contain descriptions of work that are included in the project. Sidewalk improvements: Includes new sidewalks, widened sidewalks, sidewalk gap closures, sidewalk repairs, curb cuts for ramps, curb and gutter, etc. Mobilization $ 7,000 Clear & Grub 5,000 Traffic Control 5,500 Saw Cut 3,305 Asphalt Removals 9,900 Grading 7,850 Asphalt Concrete 39,000 Aggregate Base 16,350 6" Curb & Gutter w/grading 24,960 5.5' PCC Sidewalk w/grading 52,800 Cross utter & Spandrel 3,960 PCC Access Ramp 1,400 Signing & Striping 1,250 Raise Water Valves 2,000 Total Construction $ 180,275 Total Construction Costs: $ 180,275 205 RIVERSIDE COUNTY LARRY D. SMITH. SHERIFF February 26, 2001 Dodie Horvitz Community Services Director City of La Quinta P.O. Box 1504 La Quinta, Ca 92253 Sil e-riff 83-W DR. CARREON BLVD. • INDIO. CA 93201 • (760) 863-8990 Re: Safe Routes to School Grant Funding Dear Ms. Horvitz: The Riverside County Sheriff's Department/ La Quinta Police Department is pleased to support the efforts to install a sidewalk along Adams Street and Westward Ho. Students attending La Quinta High School currently walk in the roadway with traffic along these two streets. This condition will only worsen when the new elementary school and middle school open this fall. This grant would help create a safe environment for the children and families of our community. Sin Sheriff N� Liana ngerion,-taprain Indio 5tation Commander cc: Lt. Martin 206 ,#%flap +� \\\II//info w aERYUDA DUNES r RANCHO YNIAOE MOLAN WELLS M + PALM DESERT Y • LAOUNRA +p N�wo f° May 4, 2001 Desert Sands Unified School District Ms. Debbie Powell City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Ms. Powell: 47-950 Dane Palms Road Ls Quints, CA 92253 Facilities Services (760) 771.8515 FAX (760) 771-8522 Desert Sands Unified School District supports the City of La Quinta in its application for sidewalk improvements at Adams Street and Westward Ho Drive, La Quinta, CA, 92253. A sidewalk in this area will improve the walking conditions for the students and residents of the area. La Quinta High School is immediately adjacent to this area and in the vicinity two new schools are under construction with a September 2001 completion date. Sincerely, Peggy Reyes Director Facilities Services 207 0, -' 4 §I III , I I � � &" no eschfo 0 Desert Sands Unified School District February 6, 2001 Dodie Horvitz Community Services Director City of La Quinta P.O. Box 1504 La Quinta, Ca 92253 RE: SAFE ROUTES TO SCHOOL GRANT FUNDING Dear Ms. Horvitz: As principal of La Quinta High School, I am pleased to support the efforts to install a sidewalk along Adams Street and Westward Ho. Students attending La Quinta High School currently walk in the roadway with traffic along these two streets. This condition will only worsen when the new elementary school and middle school open this fall. This grant would help create a safe environment for the children and families of our community. Sincerely, ft?�9� MT/bb Desert Sands Unified School District 79-255 Westward Ho Drive • La Quinta, California 92253 • (760) 772-4150 Fax (760) 772-4166 • Fax (760) 771-4171 COUNCILIRDA MEETING DATE: May 15, 2001 ITEM TITLE: Authorization for Overnight Travel for the Community Services Director to Attend the California Association of Museums Conference in Los Angeles, July 12-14, 2001 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: -14 STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Community Services Director to attend the California Association of Museums Conference in Los Angeles, July 12-14, 2001. FISCAL IMPLICATIONS: The California Association of Museums (CAM) Annual Conference (Attachment 1) is being offered in Los Angeles, July 12-14, 2001. The Community Services Department budget, Account #101-251-637-000 has funds available for this training. Costs associated with the Conference are: Conference Registration Hotel Transportation Food Total: CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: $300 $300 ($110 per night X 2 nights + tax) $100 $150 $850 The California Associations of Museums is hosting their annual conference in Los Angeles. The theme of the conference is "Museums as Community Partners: Maximizing Our Public Role" . Several of the workshops offered discuss museum design and attracting the public to the museum. One workshop includes discussion on the funding available through Proposition 12 for museums. Staff has been following this issue for the La Quinta Museum. 209 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize overnight travel for the Community Services Director to attend the CAM Conference in Los Angeles, July 12-14, 2001; or 2. Do not authorize overnight travel for the Community Services Director to attend the CAM Conference in Los Angeles, July 12-14, 2001; or 3. Provide staff with alternative direction. Ily sub Dodie Horvitz, Commik)kv Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. CAM Conference Information 210 002 S:\Community Services\CCReports\CC.114.CAM Overnight.wpd ATTACHMENT Museums as Community Partners: Maximizing Our Public Role Annual Conference, om Los Angeles, July 12-14, 2001 The Ca'iforniaAssociation of Museums is pleased to announce tE that it will be holding its annual conference in Los Angeles, r CA, July 12-14, 2001. This year's theme is Museums Building Community: Maximizing our Public Role. ±' The conference will examine the many ways museums a f serve their communities— and how they can enhance 5 w V and expand these services to meet the needs of the greater community while insuring their own sustainability. We all know that museums are an integral part of the multi -faceted human experience. They are vital members of their neighborhoods, cities, regions, states, countries, and — in this age of technology — the world. Museums are important LIP '�< f because of the many services they provide the public. Educating children and adults; preserving natural, artistic, and historic objects; fostering economic w development through travel and tourism; increasing access to collections and education programs via technology; and providing a new "town center" for articulating issues of mutual concern are just a few of ways that museums serve their communities. The 2001 CAM Conference will be a forum for ideas and issues that will assist museums to enhance the services they currently provide their audiences. Sessions will address a wide range of subjects and the needs of our museum community — large or small, urban or rural, old or new. Our keynote speaker will be Stephen E. Weil, Emeritus Senior Scholar with the Center for Education and Museum Studies at the Smithsonian Institution. Mr. Weil will explore the role of museums in society and engage delegates in a stimulating discussion of community. He will continue the dialogue at the Directors' Luncheon Forum. Los Angeles is filled with a multitude of museums. At this conference we will focus on the cultural treasures of the downtown area. Outings include breakfast at the Museum of Contemporary Art, a progressive dinner and movie night at the California Science Center and WAX Theater, California African American Museum, and Natural History Museum of Los Angeles County. Our closing reception will take us to the Japanese American National Museum in Little Tokyo. We look forward to seeing you in July! Photos courtesy of the Bowers Kidseum, Santa Ana, California 211 004 PRE -CONFERENCE WORKSHOPS 9:00 AM-4:00 PM Omni Los Angeles Hotel - Crocker Room Literacy Activities in Museums Should museums support schools in improving student literacy? Increasingly, teachers must demonstrate how all museum field trips and professional development programs will contribute to developing essential literacy skills. This workshop will help you design museum programs that meet this goal. Literacy Activities in Museums presents strategies for using objects and exhibitions to enhance students'skills in listening, speaking, writing, and reading, Working with Smithsonian educators, you will: it Distinguish between different types of literacies; * Establish links between texts and museum artifacts that build context and enhance understanding; * Develop methods of incorporating oral history and storytelling into language - building instruction; and it Formulate strategies for encouraging good writing that is inspired by museum objects. Developed by the Smithsonian Center for Education and Museum Studies in collaboration with a group of classroom educators, the workshop is designed to meet the needs of schools in all curriculum areas and grade levels. Facilitators: Educators from the Smithsonian Center for Education and Museum Studies, Smithsonian Institution, Washington, DC 9:00 AM - 1:00 PM Lighting the Way: Lighting Basics for Beginners This workshop will begin with an introduction of basic lighting theory and terminology. Participants will learn the benefits and shortcomings of different kinds of lamps and equipment used in exhibit lighting and receive a demonstration of various lighting fixtures and related equipment. The workshop will end with a discussion of lighting design, special effects, and the role of lighting in museum conservation. Facilitators: Ed Mastro, Exhibit Curator, Cabrillo Marine Aquarium, San Pedro Mike O'Conner, Product Specialist, California Lighting Sales Jeffrey Victor, Technical Engineer,Osram Sylvania, Inc. Co -sponsored by National Association of Museum Exhibition (NAME). 10:00 AM - 4:00 PM California Exhibition Resource Alliance (CERA) Meeting Contact Lisa Eriksen, Museum Program Coordinator, California Council for the Humanties at 415/391-1474 x303 or leriksen@calhum.org to RSVP by July 2, 2001. 2:00.5 :00 PM CAM Board Meeting Omni Los Angeles Hotel - Hershey Room Omni Los Angeles Hotel 8:00.9:00 AM REGISTRATION AND CONTINENTAL BREAKFAST EXHIBIT HALL ORIENTATION & NEWCOMERS'WELCOME 9:00.9:05 Welcome and Introductory Remarks Dr. William Lee, CAM President, Director, Los Angeles Maritime Museum 9:05.9:45 Keynote Address, Stephen E. Weil, Emeritus Senior Scholar, Center for Education and Museum Studies, Smithsonian Institution, Washington, DC 9:45.10:15 EXHIBIT HALL BREAK 10:15.11:30 ft Session 1: Envisioning the Museum at the Heart of the Community Join four Los Angeles leaders as they share their vision of museums within the community. Key: V� = Educators = Finance Community Issues What are the purposes of museums in our communities? What are museums' responsibilities to the community... and the community's responsibility to museums? How can museums and communities work together to improve community life and what innovative alternatives can they create together? These are some of the questions to be considered. Moderator: Judith Teitelman, Non -Profit Community Organizational Development Consultant and Technical Assistant Specialist, Los Angeles 11,40 AM -12:55 PM Concurreni Sessions �J Session 2A: Tax -Exempt Financing for Capital Projects When museums build new or expanded facilities to better serve their community, the focus of planning is usually on design, construction, fundraising and programming. At an early stage in planning, consideration should also be given to a financing opportunity uniquely available to 501(c)(3) organizations embarking on capital projects: tax-exempt bonds. Participants will receive an overview of how a museum tax-exempt financing occurs including: eligibility requirements, upfront costs and ongoing interest rates and fees, transaction structures and documentation, and potential pitfalls to consider. Chair: Edward Prohasaka,Vice President for Finance, Japanese American National Museum, Los Angeles I Session 2B: Museums Building Community: A State-wide Campaign to Enhance the Services of California Museums CAM serves as the primary advocate for museums in the state of California. CAM is continuing is campaign to raise the awareness of public policy makers about the value and importance of museums to the state. The ultimate goal is to obtain permanent state funding to enhance the services that museums provide to the citizens and visitors of the state. This session will provide a status report and inform delegates of their role in achieving state funding. Chair: Kathryn Lynch, Principal, Lynch and Associates, Sacramento 1•� I Session 2C: Collaborations: Who, When, and How As more museums and groups engage in collaborations, the benefits and lessons learned by others that have gone through the 212 005 process can help their efforts. Pooling resources efficiently contributes to the success of one's project goals. This session will focus on the nuts and bolts of the planning process through implementation, the creation of successful marketing plans, development of contract agreements, and collaborative budgeting. Organizations will share their successes and failures in collaborative projects, and participants are encouraged to bring examples of collaborations in process for group brainstorming. Sponsored by the Western Museums Association (WMA) Chairs: Ruth Gardner Begell, Director, Charles Schultz Museum, Santa Rosa, and Susan Bernstein, Museum Education Consultant, San Diego 12:55.2:25 PM EXHIBIT HALL BREAK DELEGATES LUNCHEON , DIRECTORS' LUNCHEON FORUM Luncheon Speaker:: Stephen E. Weil, Emeritus Senior Scholar, Centerfor Education and Museum Studies, Smithsonian Institution, Washington, DC Sponsored by Hendersen Phillips FlneArts Insurance i 2:25-3:40 PM Concurrent Sessions ft Session 3A: Strategies for Creating a Memorable Shopping Experience in Your Museum Store The museum store is where the majority of visitor interaction takes place and it provides the ideal opportunity to reach out to the community and reinforce the overall perception and mission and of the institution. This session will discuss specific strategies for enhancing the museum store experience to make it an integral and dynamic component of the overall visitor experience. Participants will be provided with a list of strategies that can be implemented immediately to make the visitor experience more memorable. This session is of special interest to museums planning new stores or remodeling existing operations. Chair: Shelley Stephens, Principal, Shelley Stephens + Assoc., Museum Store Consulting, Los Angeles Session 313: Homeschool Day: A Win -Win Program As more and more parents make the decision to educate their children within the home, museums find opportunities to tap a new audience. In this session, The Tech Museum of Innovation will share a model program that extends activities to homeschoolers and their families. They enjoy discounts and special programs usually aimed at traditional classroom sized groups and can network with other homeschoolers. These programs benefit the museum with an increase of allendance, higher level donors, and volunteers, as well as promotional partnerships with other agencies in the community. Presenters will share details of their experience. Chair: Barbara Schrag, Marketing Coordinator, The Tech Museum of Innovation, San Jose Session 3C: M & Ms —Museums and Money: 2000 Park Bond Act: Grants Funding for California Museums, Local Governments, Nonprofit Organizations, and others The Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000 (Proposition 12) was passed by the voters of California on March 7, 2000. Representatives from the California Department of Parks and Recreation and the State Office of Historic Preservation will provide information about grant money available from the bond act. There will be a general overview of the various grant programs, draft guidelines, the benefit of collaborative partnerships. The presentation will be followed by a question and answer period.To obtain information about 2000 Parlc- Bond Act grant programs see http:// parks.ca.gov and hftp://obp.parks.ca.gov Moderator: Nina Gordon, Manager, Program Development Unit. Office of Grants and Local Services, Department of Parks and Recreation 3:50.5:05 PM Concurrent Sessions Session 4A: Operational Performance Improvement! This session will provide participants with the means to streamline back office operations to improve performance, efficiency and effectiveness. As a result, your museum will be able to focus on enhancing your public role and free resources for higher value activities. Session 413: Community Consulation: Why Do It? How to Get What You Need, and What to Do With It Once You Got it! Museums do not operate in a vacuum, but rather as a part of an often large and diverse community. Ideally a museum would be a full participant in its community — not only a physical center, but also an intellectual resource and leader — but often there is a gap between the ideal and reality. Building and maintaining relationships with other organizations, cultural groups and individuals within the community is a crucial first step toward bridging this gap by allowing the museum to be more inclusive and knowledgeable about ways to be involved, Community consultation —whether in regard to a specific program or to an institution as a whole — can provide invaluable information and resources for a museum about the needs and desires of the community which it serves and in which it resides. Participants in this session will be "walked though" the consultation process, including why and how to start and what to do with the resulting feedback. Different research tools and methods will be discussed, as well as examples of the process based on facilitator's experience in facilitation. Chair: Kathleen Brown, Principal, LORD Cultural Resources, Alameda, CA Session 4C: Paving the Way to the Future: Fundraising Models that Engage Children and Their Families to Build Interest in Culture, Art and Science The strongest Institutions area those with a solid core of supporters who participate in activities, attend programs and make donations. When those supporters age and pass on, how can the next generation be engaged to participate? Finding ways to compete for time and attention with today's young people is a challenge at best and perhaps seemingly impossible. This session will examine how special fundraising and/or membership programs directed toward youth are making concrete efforts to capture a family audience and in the process to increase attendance and revenue. Chair: Susan T. Redfield, Vice President for Development, Japanese American National Museum, Los Angeles Chair: Mark Smith, Senior Manager, PricewaterhouseCoopers LLP, Los Angeles 213 006 process can help their efforts. Pooling resources efficiently contributes to the success of one's project goals. This session will focus on the nuts and bolts of the planning process through implementation, the creation of successful marketing plans, development of contract agreements, and collaborative budgeting. Organizations will share their successes and failures in collaborative projects, and participants are encouraged to bring examples of collaborations in process for group brainstorming. Sponsored by the Western Museums Association Will Chairs: Ruth Gardner Begell, Director, Charles Schultz Museum, Santa Rosa, and Susan Bernstein, Museum Education Consultant, San Diego 12:55 - 2:25 PM EXHIBIT HALL BREAK DELEGATES LUNCHEON DIRECTORS' LUNCHEON FORUM Luncheon Speaker" Stephen E. Well,, Emeritus Senior Scholar, Center for Educations and Museum Studies, Smithsonian Institution; Washington, DC Sponsored by HendersenPhillips Fine Arjs Insurance r . 2:25.3:40 PM Concurrent Sessions Session 3A: Strategies for Creating a Memorable Shopping Experience in Your Museum Store The museum store is where the majority of visitor interaction takes place and it provides the ideal opportunity to reach out to the community and reinforce the overall perception and mission and of the institution. This session will discuss specific strategies for enhancing the museum store experience to make it an integral and dynamic component of the overall visitor experience. Participants will be provided with a list of strategies that can be implemented immediately to make the visitor experience more memorable. This session is of special interest to museums planning new stores or remodeling existing operations. Chair: Shelley Stephens, Principal, Shelley Stephens + Assoc., Museum Store - Consulting, Los Angeles 10 Session 3B: Homeschool Day: A Win -Win Program As more and more parents make the decision to educate their children within the home, museums find opportunities to tap a new audience. In this session, The Tech Museum of Innovation will share a model program that extends activities to homeschoolers and their families. They enjoy discounts and special programs usually aimed at traditional classroom sized groups and can network with other homeschoolers. These programs benefit the museum with an increase of attendance, higher level donors, and volunteers, as well as promotional partnerships with other agencies in the community. Presenters will share details of their experience. Chair: Barbara Schrag, Marketing Coordinator, The Tech Museum of Innovation, San Jose n Session 3C: M & Ms —Museums and Money: 2000 Park Bond Act: Grants Funding for California Museums, Local Governments, Nonprofit Organizations, and others The Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000 (Proposition 12) was passed by the voters of California on March 7, 2000. Representatives from the California Department of Parks and Recreation and the State Office of Historic Preservation will provide information about grant money available from the bond act. There will be a general overview of the various grant programs, draft guidelines, the benefit of collaborative partnerships. The presentation will be followed by a question and answer period. To obtain information about 2000 Parka Bond Act grant programs see http:// parks.ca.gov and hUp://obp,parks.ca.gov Moderator: Nina Gordon, Manager, Program Development Unit. Office of Grants and Local Services, Department of Parks and Recreation 3:50.5:05 PM Concurrent Sessions Session 4A: Operational Performance Improvement! This session will provide participants with the means to streamline back office operations to improve performance, efficiency and effectiveness. As a result, your museum will be able to focus on enhancing your public role and free resources for higher value activities. Chair: Mark Smith, Senior Manager, PricewaterhouseCoopers LLP, Los Angeles Ir I Session 4B: Community Consulation: Why Do It? How to Get What You Need, and What to Do With It Once You Got it! Museums do not operate in a vacuum, but rather as a part of an often large and diverse community. Ideally a museum would be a full participant in its community — not only a physical center, but also an intellectual resource and leader — but often there is a gap between the ideal and reality. Building and maintaining relationships with other organizations, cultural groups and individuals within the community is a crucial first step toward bridging this gap by allowing the museum to be more inclusive and knowledgeable about ways to be involved. Community consultation —whether in regard to a specific program or to an institution as a whole — can provide invaluable information and resources for a museum about the needs and desires of the community which it serves and in which it resides. Participants in this session will be "walked though" the consultation process, including why and how to start and what to do with the resulting feedback. Different research tools and methods will be discussed, as well as examples of the process based on facilitator's experience in facilitation. Chair: Kathleen Brown, Principal, LORD Cultural Resources, Alameda, CA tt (' Session 4C: Paving the Way to the Future: Fundraising Models that Engage Children andTheir Families to Build Interest in Culture, Art and Science The strongest institutions area those with a solid core of supporters who participate in activities, attend programs and make donations. When those supporters age and pass on, how can the next generation be engaged to participate? Finding ways to compete for time and attention with today's young people is a challenge at best and perhaps seemingly impossible. This session will examine how special fundraising and/or membership programs directed toward youth are making concrete efforts to capture a family audience and in the process to increase attendance and revenue, Chair: Susan T. Redfield, Vice President for Development, Japanese American National Museum, Los Angeles C OT1M CJ 5:05-6:00 EXHIBIT HALL COCKTAIL HOUR Drawing and Presentation of Prizes 7:00.10:00 DINNER AND A MOVIE.... AN EVENING IN THE PARKI Progressive dinner and IMAX movie in Exposition Park: California Science Center and IMAX Theater, California African American Museum, and Natural History Museum of Los Angeles County. Omni Los Angeles Hotel 8:00.9:30 AM Continental Breakfast at the Museum of Contemporary Art 9:30-10:45 Concurrent Sessions lr Session 5A: Rebuilding the Museum in the Community This session will bring to light the issues and processes that museums face in undertaking expansion and participating In development projects. Distinctly different case studies of museums of varying size and discipline will show the range of stake holders participating in the process: museum boards, administration, local and regional municipal authorities, neighbors, review boards, and community constituents. The session will compare addition/renovation projects to development of new facilities and explore successful and unsuccessful strategies, growing and repositioning an institution within an existing community, and creating a new facility in a private real estate development or residential community. Chair: Frederick Fisher, Founder/Owner, Frederick Fisher & Partners, Los Angeles I Session 58: Learning from Ethnically Specific Museums: Sharing Audiences and Expertise Ethnically specific museums have grown in number in recent years. Providing a new context to express pride and identity for their own communities, they have also attracted interest and appreciation from other museums and the wider community. In this session, four panelists will represent four of these institutions, and several other ethnically specific museum representatives will be in the audience as informal responders. A variety of questions will be discussed, including: How are the experience and expertise of ethnically specific museum being use in collaborative ventures with other museums? How can ethnically specific and other museums work together to better serve the needs of the public school system? In training museum professionals and teachers? Chair: Madeline B. Rowan, Museum Education Consultant, Pauma Valley, CA M Session SC: What is a Successful Museum Learning Experience?: Constructivism vs. Behavorialism This session will address the basics of constructivism and will explore how this theory of learning applies to the museum experience. Participants will be asked to explore the following questions. How do you provide a constructive learning experience for museum visitors? What considerations does a designer of exhibits need to think about when linking the exhibit to a constructivist experience? What outcomes can you expect from a constructive museum experience? How does constructivism advance the learning a difficult subject that inspires many emotional reactions? After addressing these issues, participants will take part in a constructivist activity with an exhibit from the Museum of Tolerance. Chair: Dr. Tony Fadale, Project Manager for Teaching Steps of Tolerance, Museum of Tolerance, Los Angeles 11:00.11:15 Break 11:15-12:30 Concurrent Sessions e� L•1•1 Session 6A: Revolution in a Box: The Digital Wizards Join digital wizards and staff from the JCR/ California Museum of Photography on a journey through the digital world within museums. Learn how JCR/CMP has engaged scholarly interest and increased the public's active involvement in their museum and its collection through their Digital Studio. This model project has created a symbiotic relationship with participants, community and the museum.The Digital Studio is a model that can be recreated with minimal resources — handouts and synopsis materials will be provided. Chair: Steve Thomas, Curator of Collections, UCR/California Museum of Photography, Riverside, CA Session 6B: A Practical Set of Conservation Guidelines for Exhibits Improperly designed and poorly fabricated exhibits are a significant source of damage for the collections of most museums. Exhibit Conservation Guidelines, a new technical resource published by the National Park Service, focuses on practical techniques that protoct museum collections from unnecessary damage while on display. Join co-author, Toby Raphael, in a discussion of "preventative conservation" guidelines and techniques to ensure that your museum is producing "preservation -responsible' exhibits, Chair: Toby Raphael, Senior Conservator, National Park Service, Harpers Ferry Center, West Virginia r.. Session 6C: To Speak or Not to Speak ... How to Deliver the Museum Experience to Non - English Speaking Audiences With the growing increase of non-English speaking cultures in California, museums must update or find new strategies to include these new audiences. Museums are public facilities, but when communities surrounding these institutions are non-English speaking, sometimes they do not utilize this valuable resource in their community. This session will help guide other institutions facing this challenge and enable them to develop new strategies to include members of all cultures in a positive museum experience. Chair: Monica G. Solis, Outreach Coordinator, Children's Museum at La Habra 12:10.1:45 PM DELEGATES'LUNCHEON Presentation of CAM Annual Report Luncheon Speaker: Katherine Hough, President, Western Museums Association MUSEUM EDUCATORS' NETWORKINC LUNCHEON Keynote Speaker: Karin Schnell, Director of Programs & Education, Arts Orange County Sponsored by Museum Educators of Southern California (MESC) cam 215 008 1:45.3:00 Concurrent Sessions l Session 7A: Attracting New Audiences Through LocalTourism and OutboundTravel Programs Opportunities abound for museums to attract new audiences and maintain existing members by providing local and outbound travel programs in the US and abroad, This session will be particularly helpful for small and medium sized institutions that may not have the resources to develop their own travel programs, as well as for larger institutions looking to establish programs in house. Session leaders will discuss effective ways to take a leadership role in attracting and maintaining the participation of cultural minded groups. Chair: Rochelle Dynes Mills, Director, Architours, Los Angeles ft Session 7B: Outcome -Based Evaluation for IMLS Grants and Museum Projects Like many other organizations, the Institute for Museum and Library Services (IMLS) is turning to outcome -based evaluation. Museums play a key role in society, but they need greater ability to respond to rapidly increasing demands for outcome -based demonstration of their impact. Like any change, the call for outcome -based program design and evaluation may create anxiety, but I MILS believes that museum professionals can readily integrate this tool into program design and management to show the value of museums clearly and powerfully. In order to assist potential grantees to develop high - quality proposals and document their achievements, this session will provide a primer on outcome evaluation forsmall to mid- sized museums, using concrete examples. Chair: Karen Motylewski, Research Officer, Institute of Museum and Library Services, Washington, DC Session 7C: Best Practice: Family Voices The Mission Inn Museum, Riverside, CA, is currently completing its third year Community Heritage Program, Family Voices 2001, a project carefully planned to meet the requirements of the California state curriculum standards. Panelists will share elements of this model education program from three perspectives: oral historian, museum educator, and public school educator. Chair: JenniferTilden, Family Voices 2001 Project Chair, Mission Inn Museum, Riverside, CA 3:10.4:25 Concurrent Sessions L$ Session 8A: What Does Leadership Mean/ Leading Museums into the Future This panel will discuss the National Leadership Grants offered by IMLS, and discuss what "leadership" means in these grants. The panel will also examine the increasing use of technology in museums and how these grants can support that role. There will possibly be a successful grantee panelist to discuss a case study in one of the three categories of funding: museums in the community, professional practices, and museum -library collaborations. Finally,nuts and bolts information will be provided on planning a successful project, including conducting a needs assessment, developing a project, and planning for outcome based evaluation of successful grants. There will also be a brief overview of all the programs offered at IMLS. Chair: Christine Henry, Program Officer, Institute of Museum and Library Service. Session 8B: Museum Advancement & Excellence: Accreditation, MAP and Museum Standards Peer reviewers for the Accreditation and Museum Assessment Programs (MAP) will discuss how the American Association of Museums facilitates the discussion and articulation of museum standards and best practices, and how these standards are applied. Participants will learn about the benefits reported by museums participating in MAP and Accreditation, and about the process of applying for and participating in the programs. Chair: Elizabeth Merritt, Assistant Director, Museum Assessment and Excellence, American Association of Museums, Washington, DC ►� Session 8C: Taking the Fear (and High Cost) Out of Evaluation More and more, we want to know about our audiences. Who are they? What are they thinking and feeling as they visit our institutions. Assessing visitors' needs and responses to programs and exhibitions need not cause alarm or huge expense. In this session, key issues, practical experiences, and tools of the trade will be shared to assist your evaluation efforts, even when money is tight. Chair: Lisa Vihos, Manager, Educational Resources, J. Paul Getty Museum, Los Angeles 5:30 PM CLOSING RECEPTION: A festive evening at the Japanese American National Museum 2001 Program Committee Consultant; Tpny,Budrovich, Deputy Director, Catifomia':Science'Center, Karen Johnson, President, Discovery Science Center, Nancy McKinney, Deputy Director, California African American Museum, William "Pete" Lee (Chair), Director,' Los Angeles Maritime Museum, Edward Prohaska, Director of Financial Affairs, Acting,DeputyDirector, Japanese American National Museum, Tom Rhoads, Manager of Administration, J. Paul Getty Museum, Ruth Shelly, Deputy Director of Public Programs, San Diego Natural History Museum Hotel The conference headquarters is the Omni LosAng'eles Hotel (adjacent to the Museum of Contemporary Art in downtown Los Angeles). A special discounted room rate has been arranged forconference attendees ($110/single). Space is limited, so please make your reservations soon by calling the hotel directly at 800/ 442.5251, and mention CAM. Self parking is available in the adjacent California Plaza structure. Hotel valet parking is available at a rate of $22 per day. Directions: From the Los AngelesInternationalAirport: Exit Sepulveda Boulevard south; Stay to the right when out of tunnel; Take I o5 East to 60,1461rth; Exit 4th Street East and turn left onto Olive. The hotel is located on the left halfway down Olive Street.. . Land and Air Transportation Bus transportation to and from the Omni Los Angeles Hotel and conference activities is provided by conferenda organizers. The hotel is located in downtown Los Angeles approximately 25 minutes driving time from thetos Angeles Airport. Southwest Airlines is offering a 10%discount on most of its already low fares, for travel to and from the conference. Call (or have your travel agent call) 800/772-3773 by no later than five 0 days'prior to the first date of travel and refer to ID code R5392 to take advantage of this offer. Budget Car and Truck Rental is offering discounted rates on car rental. To receive the discounted rate, please calf 800/826.2090 (or your travel agent) and mention the following discount number: U063918. Rates are valid one week pn6r and one week following the conference dates. CAM office 714/567-3645 6 Ot!9 c&,r4 lwQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 15, 2001 CONSENT CALENDAR: 16 ITEM TITLE: STUDY SESSION: Authorization for Overnight Travel for the Community PUBLIC HEARING: Safety Manager to Attend the "Power Point" Training Class given by California Specialized Training Institute, — located in San Luis Obispo, CA., June 22, 2001 Approve authorization for overnight travel for the Community Safety Manager to attend the "Power Point" training class given by the California Specialized Training Institute, located in San Luis Obispo, CA. on June 22, 2001. The training will be funded from Travel, Training and Meetings Account #101-355- 637-000. The breakdown of estimated expenditures for this class is as follows: • Registration $ 0 • Meals 0 • Travel 250 • Hotel 0 Total $ 250 None This one day class will cover creation and utilization of Power Point slides for educational purposes with an emphasis on disaster preparedness. These skills can also be utilized for public presentations regarding code compliance. Additionally, the registration, hotel and meals will be paid for by a state grant. This will enhance the Community Safety Manager's ability to effectively make educational presentations regarding disaster preparedness and respond to staff, the public, and elected officials. These presentations will enhance staff's ability to respond to emergencies. 217 The alternatives available to City Council include: 1 . Approve authorization for overnight travel for the Community Safety Manager to attend the "Power Point' training class given by the California Specialized Training Institute, located in San Luis Obispo, CA. on June 22, 2001 ; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Buil mg and Safety Director Attachment: 1. Class announcement Approved for submission by: Thomas P. Genovese, City Manager 218 cog =Tr: 5=e ofCalifomia To: TmMMp Division - Date: 3/I51 ATTACHMENT 1 ^-ever-or s Office of Emergency Services/Caldomia Specialized Training Institute t For All Trainers and Presenters... o werPoin to I Date &Location: June 22, 2001, San Luis Obispo Hangs -on training in how to make effective presentations Using multi -media • Innovative uses of PowerPoint® - How to modify standard clip art - Pow to create custom backgrounds - How to effectively use sounds and animation is ; Glrer, presenter or instructor who wants to learn to effectively use PowerPoint®? Are your audiences - _ *,om PowerPoint® poisoning? Do you want to learn how to create presentations that add value to your -- —. is class will give you the tools you need to create effective computer presentations that help you improve , I tra ring you provide. Every class participant will have a computer and all instruction will be hands-on. Tuition grants are available. Please contact Peg Ryan, Haz Mat Registrar at (806) 549-33" for more information. Application Form Please indicate tuition & date, fill out form below and return to CSTI for registration. \a-e. 3-0913 HARbGAS_16E Title:COMM00-rX 5Arr7-Y MA A(g sge-cy: C-I rY OP LA 0Uf'V7"A Address Y'. U. [SOX /5 U1/ City: Work Phone: C A —7 O Q v I WrA i ) State & ZIP: CA 9 07 Fax: 7 % 72 — Training Officer or�1 SSN SS-3 -i�9 -/y94l Supervisor's Signature f • �� l7 Please mail or fax to: CSTI - PO Box 8123 Registration info: Peg Ryan, Hazryiat Registrar, (805)549- San Luis Obispo, CA 93403-8123 3344 or CSTinfo@oes.ca.gov. Curriculum info: (805) 549- 3010 or email vance_bennett@oes.ca.gov. T,_Jion: O $200.00 CA state, local, govt. non-profit Hex TOM 0$200.00 all others. (Fed., private sector, etc) 805-549-3555; Application Form GRANT" REQ,0E z-r- 219 MW COUNCIL/RDA MEETING DATE: May 15, 2001 ITEM TITLE: Approval of Application for SB 821 Bicycle and Pedestrian Facilities Program Grant Funds for Installation of Sidewalk on Washington Street and Avenida La Fonda RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _Z4 STUDY SESSION: PUBLIC HEARING: Approve an SB 821 Program grant application in the amount of $60,775 for the installation of sidewalks on Washington Street and Avenida La Fonda. FISCAL IMPLICATIONS: The total cost for the proposed sidewalk project is an estimated $121,550. The City is proposing a 50% match (or $60,775) in order to increase its chances of receiving the grant award. The City's share would be funded through the Redevelopment Project Area No. 1 Fund. CHARTER CITY IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: On April 16, 2001, the City of La Quinta received notification from the Riverside County Transportation Commission (RCTC) regarding the availability of SB 821 Program funds. Section 99233.3 of the Sta a Public Utilities Code sets aside 2% of the Local Transportation Fund in each county to fund facilities for the exclusive use of pedestrians and bicyclists. or FY 2001-02 (beginning July 2000), it is estimated that $842,000 will be available. The City has been awarded funds under this grant program on several occasions in the past and proposes to apply again this cycle. The City's proposed project for the upcoming Fiscal Year involves the installation of sidewalks on the west side of Washington Street between Avenue 52 and Avenida La Fonda, and on the north side of Avenida La Fonda from Washington Street to the Civic Center Campus Park. The SB 821 draft 220 application is included as Attachment 1 and is essentially complete; however, maps and photos will be attached to the final application package. The grant application is due to RCTC on May 25, 2001. This sidewalk project was chosen to fill in a missing link to the Civic Center Campus Facility. The grant would also provide funds for the City to install sidewalk adjacent to the acoustic wall that will be constructed on Washington Street. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an SB 821 Program grant application in the amount of $60,775 for the installation of sidewalks on Washington Street and Avenida La Fonda; or 2. Do not approve an SB 821 Program grant application in the amount of $60,775 for the installation of sidewalks on Washington Street and Avenida La Fonda; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Assistant Approved for submission by: 77T�-6,� 'Q-P ';' Thomas P. Genovese, City Manager Attachment: 1. Draft SB 821 Program Grant Application for FY 2001 /02 221 00 ATTACHMENT 1 3560 University Avenue Suia 100 • Riverside, California 92501 f phone: (909)787-7141 • f= (909)787-7920 • unvunrcraarg FY01 /02 SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM CALL FOR PROJECTS I. APPLICANT INFORMATION Lead Agency: City of La Quinta Address: P_ 0_ Rox 1SO4, To O,in a, CA 92253 Contact Person: Debbie Powell Title: Management Assistant Telephone #: 760-777-7073 Fax #: 760-777-7101 E-mail Address: dpowell@la-quinta.org II. PROJECT BUDGET AND SCHEDULE Revenue: Amount SB821 Requested: Amount of Local Match: Total Project Cost: Expenses: Engineering/Admin. Right -of -Way Clearing and Grubbing Construction Other (specify) $ 60,775 ( 50 %) $ 60,775 ( 50 %) $ 121,550 ( 100%) $ 20,250 $Included in Construction Costs $ 90,000 $ 11,300 Survey, Inspection, Testing Est. Starting Date (Mo/Yr): Feb. 2002 Est. Ending Date (MO/Yr): May 2002 1 222 SIP. FY01/02 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS III. PROJECT DESCRIPTION Indicate the nature and type of projects) proposed, design considerations and average daily auto traffic levels in area. For sidewalk proposals the following MUST be provided - In residential areas indicate the number of residences along the segment where schools are served, provide the total enrollment as well as the number of students who walk to school along the roadway section identified for improvement. Ifsidewalks are available across the street from the project segment, this must be stated. (Attach additional pages if more space is needed). The City of La Quinta is proposing to install sidewalk on the west side of Washington Street between Avenue 52 and Avenida La Fonda and on the north side of Avenida La Fonda from Washington Street to the Civic Center Campus Facility, slated for completion later this year. There are about 75 single-family homes located directly behind the project area. Additionally, the proposed sidewalk is located approximately one mile from the City's largest residential area, the La Quinta Cove. The proposed sidewalk will also serve residents of the Tradition Country Club, located across the street from the project area, and the Citrus Country Club, located to the east. The average daily auto traffic level is 17,179 vehicles on this stretch of Washington Street and 850 vehicles on Avenida La Fonda. These levels are expected to increase in the near future, when the City completes construction of the nearby Village Historic District street improvements this summer, as well as the Civic Center Campus Facility this winter. The City's Sports Complex, La Quinta Middle School (1,430 students) and Truman Elementary School (1,055 students) are all located within one mile of the project area. It is estimated that 25 students use this route to walk to and from school. There is existing sidewalk on Washington Street across from the proposed project area, but accessing the sidewalk from homes located to the southwest entails walking in the roadway. IV. PROJECT DESCRIPTION Address the project benefits according to the following Project Selection Criteria. A discussion of the criteria and assigned scoring points are included with the Call for Projects Transmittal Letter. 1. Use The proposed sidewalk will be used by area children for travel to and from school, as well as the Sports Complex. Area youth and adult sports organizations (soccer, baseball, football, softball) use the Sports Complex year-round. The City will soon begin construction of the Civic Center Campus Facility, which will provide 223 FY01/02 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS amenities including a lake with an island, walking paths, public art, and a building pad for the future City library. The segment on Avenida La Fonda is adjacent to City Hall, and will connect to sidewalk adjacent to the La Quinta Senior Center. Avenida La Fonda also leads into the nearby historic La Quinta Village, with quaint shops, restaurants, and small businesses. There is a shopping center on Washington Street and Calle Tampico that contains a Ralphs' grocery store, four restaurants, a video rental store, and several other businesses. Residents of both the Citrus Country Club and the Tradition Country Club will be able to use these new sidewalks to walk to these attractions. 2. Safe Currently, these areas lack sidewalks, and pedestrians must walk in the roadway close to cars. This creates a very unsafe and potentially hazardous situation for pedestrians, bicyclists, and drivers. This stretch of Washington Street is very busy, especially during the fall and winter, when seasonal residents and tourists are in town. Once the Civic Center Campus Facility is complete, there will be more vehicles and bicycles in the road, exposing pedestrians to dangerous conditions. It is imperative to correct this situation, and the installation of sidewalk is the most efficient, cost-effective solution. 3. Importance as a Transportation Alternative This project will provide a convenient transportation alternative to both year-round and seasonal residents. Children will be able to safely walk to school and the Sports Complex. It is anticipated that parents, who once considered this route potentially unsafe, will allow their children to walk to these attractions. Residents and visitors of the Tradition and Citrus Country Clubs will also use these sidewalks to access many nearby amenities, especially in the fall and winter months when the weather is pleasant and conducive to walking. 4. Missing Link, Extension, or Connectivity The segment of sidewalk on Washington Street will connect to existing sidewalk adjacent to City Hall, as well as to sidewalk on the north side of Avenue 52. On Avenida La Fonda, the new sidewalk will connect to sidewalk within the Civic Center Campus Facility, to be completed in the near future. 5. Matching Funds Because of the safety issues on these roadway segments, the City considers this project a high priority, Therefore, the City is providing a 50% match for this project. 224 9 (i FY01/02 SS 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS 6. Population Equity To be calculated by ROTC 7. Physical Accessibility Enhancement The sidewalks will be constructed within ADA guidelines, and will enhance access to a wide variety of City amenities, including the Civic Center Campus Facility, the future library, and the Senior Center. V. Please attach an 8 1/2x 11 map showing project(s) location, limits, and existing pedestrian/bicycle facilities. Photos of project site are encouraged. VI. CERTIFICATION I certify that the information presented herein is complete and accurate and if this agency receives funding it will be used solely for the purposes stated in this application. Additionally, I understand that if funding is received, RCTC will be provided with a Minute Action from our governing board approving the initiation of the work effort. Signature 225 ;1 n K, # AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 15, 2001 CONSENT CALENDAR: ITEM TITLE: Consideration of Preliminary Engineer's STUDY SESSION: Report for Landscape and Lighting Assessment District No. 89-1, Fiscal Year 2001/2002 PUBLIC HEARING: Adopt a Resolution of the City Council approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2001/2002; and Adopt a Resolution of the City Council declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. FISCAL IMPLICATIONS: Adoption of the Resolutions is required in order to levy the annual assessment for the Landscape and Lighting District. The estimated total assessment for Fiscal Year 2001/2002 is $781,405. None. In 1989, the City Council formed a Citywide Landscape and Lighting Assessment District (LLD) to fund costs associated with the maintenance, construction and servicing of City parks, landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities associated with the Assessment District, as outlined in Attachment 1 . An Annual Engineer's Report is required by the Landscape and Lighting Act of 1972 and must include the following information: 1 . A description of the services to be provided throughout the District. 2. Total costs necessary to provide all services described in the Engineer's Report. 226 T:\P WDEPT\COUNCIL\2001 \010515a.wpd 3. A diagram showing the boundaries of the District, including special benefit zones. 4. An assessment schedule. The May 2001 Preliminary Engineer's Report, prepared by City staff with parcel reconciliation support by Muni Financial, provides the required information for Landscape and Lighting District 89-1 for Fiscal Year 2001 /2002. The Preliminary Engineer's Report projects the following for Fiscal Year 2001 /2002 in comparison to the Fiscal Year 2000/2001 Engineer's Report: FY 2000/2001 FY 2001 /2002 Citywide Benefit Zone Yes Yes Number of Local Benefit Zones 6 6 Number of Equivalent Dwelling Units (EDU's) 21,732 21,950 EDU Rate $35.60/EDU $35.60/EDU District Revenue $773,675 $781,405 These calculations will be finalized for the Final Engineer's Report in order to provide the most accurate assessment possible. The methodology has remained the same under the provisions of Proposition 218. As can be noticed, the estimated number of EDU's has increased from 2000/2001 Fiscal Year. At this time, the estimated Fiscal Year 2001/2002 Landscape and Lighting Assessment District exempt cost is $1,035,256, of which $1,031,416 is for Citywide Benefit Zone expenses and $3,840 is for the North La Quinta sub -zone expenses. It is proposed that the North La Quinta sub -zone continue to be identified in the Engineer's Report, and the $3,840 in expenses be funded from sources outside of the Landscape and Lighting Assessment District. This methodology was originally directed by the City Council during the preparation and completion of the 1995/96 Engineer's Report. The City Council directed this in order to keep all assessments equal throughout the City of La Quinta under one citywide assessment district, as opposed to separate assessment district zones. This direction has been followed through all subsequent Engineer's Reports to date. The Preliminary Engineer's Report indicates a decrease in the LLD estimated exempt costs of $105,893, from $1,137,309 in Fiscal Year 2000/2001 to $1,031,416 projected for Fiscal Year 2001 /2002. The budget decrease is primarily due to bidding the Citywide Landscape Maintenance Contract for renewal. In the relatively competitive market for this type of work in the area, the City received lower bids. Prior to bid, the Citywide Landscape Maintenance Contract was approximately $596,000 annually. On July 5, 2000, the City Council awarded the Citywide Landscape Maintenance Contract to the lowest responsible bidder, Lundeen Pacific Corporation, in the amount of approximately $470,300. The estimated exempt costs for 2001 /2002 have been projected utilizing the amounts in the current Citywide Landscape Maintenance contract, with increases based on the March 2001 Consumer Price Index (CPI) and the following added areas: 227 TAPWDEPT\COUNCR\2001\010515a.wpd 1 . The Redevelopment Agency (RDA) property perimeter at Ave. 47 and Adams Street. 2. The Del Rey Retention Basin. 3. Auto Mall Drive Medians. 4. Calle Rondo Channel. 5. Marbella Tract II, S/E corner of Adams Street and Miles Avenue. These new areas are all within the road right-of-way; and, as such are exempt from the provisions of Proposition 218. Since the new areas are exempt from the provisions of Proposition 218, they may be part of the LLD. Maintenance of the City parks and public facilities have not been included in the LLD. Based on the City Attorney's interpretation of Proposition 218, it is not believed that parks and public facilities maintenance and operation costs may be collected by assessment as individual property owners do not appear to receive a "special benefit" distinguishable from the benefits received by all of the citizens. Based on the Engineer's Estimate of $1,031,416, the citywide benefit assessment would be $46.99/EDU. The current assessment is $35.6O. Although the LLD budget has decreased and therefore the calculated assessment per EDU has decreased,the assessment required is still greater than the present assessment. Proposition 218 does not allow for assessment increases unless approved in a public vote during an election year. It is recommended that the City Council approve the Preliminary Engineer's Report, and fund the projects exempt from Proposition 218 without increasing the assessment per EDU. The total assessment is estimated to be $781,4O5. It is also recommended that the remaining amount and the North La Quinta sub -zone expenses, for a total of $253,851, be funded by the General Fund. This amount will be included in the proposed Fiscal Year 2001 /2002 Operating Budget. Last year, the City Council approved funding for the remaining amount not funded through the total assessment, and the North La Quinta sub -zone expenses, from the General Fund. City staff will monitor the progress of existing and future legislation clarifications and/or litigation to determine if a different methodology may be utilized in the subsequent fiscal years. In the event Council does not wish to provide for these expenses ($253,851) from the current General Fund, the potential alternatives for raising new funds pursuant to Proposition 218 (Article XIIIC of the California Constitution) are as follows: 228 T:\PW DEPT\COUNCILQ001 W10515a.wpd 1. Adoption of a General Tax - A general tax must be first submitted to the electorate and approved by a majority vote. Such an election must be consolidated with a regularly scheduled general election except in cases of an emergency. It would be appropriate to consider funding for the remaining landscape and lighting budget as a general tax because the cost is falling on the General Fund for which the City Council may choose to utilize for other City General Fund obligations. Any such revenue derived from a General Tax would not be limited to expenditures relating only to an L & L District. 2. Adoption of a Special Tax - A special tax must be submitted to the voters and approved by a two-thirds vote. A special tax election does not have the specific requirement of consolidation with a regularly scheduled general election. Revenue collected as a special tax would be limited in purpose to the uses specified to the voters. To proceed with the proposed changes to the District (as outlined in this report), the City Council is required to approve the preliminary Engineer's Report and schedule a Public Meeting and Public Hearing date to allow affected property owners an opportunity to provide public testimony regarding the proposed changes. Approval of the Preliminary Engineer's Report does not obligate the City to the fees proposed, Only after the Public Meeting and Public Hearing has been conducted, can the Council adopt assessment fees for Fiscal Year 2001 /2002. The Public Meeting is tentatively scheduled for the June 5, 2001 City Council Meeting, followed by a Public Hearing tentatively scheduled for the June 19, 2001 City Council Meeting. Upon conclusion of the Public Hearing, the Council may approve the assessment levels based upon testimony received at the Public Meeting and Hearing. The Landscape and Lighting Act of 1972 allows the option of noticing the Public Meeting/Hearings for citywide districts through the newspaper or by individual notices. The estimated cost to provide 16,178 individual notices is approximately $5,000. For the Fiscal Year 2000/2001, the City Council opted to notice the Public Meeting and Hearing in the newspaper, thus avoiding the $5,000 in estimated costs. The cost to notice in the newspaper is approximately $250. Attachment 2 is the proposed notice. To proceed with the recommended changes proposed in the preliminary Engineer's Report for Landscape and Lighting Assessment District No. 89-1, the City Council must: • Adopt a resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2001/2002; 229 � '14 T:\P W DEPT\COUNCIL\2001 \010515a.wpd • Adopt a resolution declaring intention to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. A Public Meeting and Hearing will be scheduled to allow public testimony before the City Council. The Public Meeting and Hearing dates will be noticed through the newspaper unless otherwise directed by the City Council. Upon conclusion of the Public Hearing, the City Council may adjust the assessment levels as necessary and adopt a resolution confirming the assessment diagram and assessment level. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2001 /2002; and, adopt a Resolution of the City Council declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof; or 2. Reject the Preliminary Engineer's Report and provide direction of further changes. The Preliminary Engineer's Report would then be revised based upon direction provided by the City Council and returned for further consideration; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Annual Activities 2. Notice of Public Meeting 3. Preliminary Engineer's Report 230 T:\P WDEPT\COUNCIL\2001 \010515a.wpd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REPORT OF THE ENGINEER FOR FISCAL YEAR 2001/2002 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Council of the City of La Quinta, pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code, did on March 6, 2001, order the City Engineer, Chris A. Vogt, P.E., to prepare and file a report in accordance with Article 4 of Chapter 1 and Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22565, for the Fiscal Year commencing July 1, 2001 and ending June 30, 2002 in connection with La Quinta Landscape and Lighting Assessment District 89-1; and WHEREAS, the City Engineer has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented the City Council such report entitled "La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer's Report" (the "Report); and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS: Section 1 . The Report, as filed, is hereby approved. PASSED, APPROVED AND ADOPTED this 15"' day of May, 2001, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney 2 31 City of La Quinta, California TAP WUEPT\COUNCIL\2001 \010515a.wGd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council by its Resolution No. 89-9 initiated proceeding pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment "District No. 89-1 ", shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within proposed La Quinta Landscape and Lighting Assessment District No. 89-1 for the Fiscal Year commencing July 1, 2001 and ending June 30, 2002 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and appurtenant facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented to the City Council a report in connection with the proposed La Quinta Landscape and Lighting Assessment District No. 89-1 and the City Council did by previous Resolution approve such report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS: Section 1. The City Council of the City of La Quinta (hereinafter referred to as the "City Council") has previously formed Landscape and Lighting District No. 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 225500 (hereinafter referred to as "the Act"). Section 2. The City Council hereby finds: 1) that the maintenance and operation of projects identified in the Preliminary Engineer's report for this District No. 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution, and 2) that the public interest requires, and 3) declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2001 and ending June 30, 2002 to pay for the costs and expenses of the improvements described in Section 4 hereof. 232 TA WDEMCOUNCIL\2001\010515a.wpd Section 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. Section 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. Section 5. Notice is hereby given that the 5th day of June 2001, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a public meeting by the City Council to allow public testimony regarding the proposed increased assessment. Section 6. Notice is hereby given that the 191h day of June 2001, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Assessment District 89-1 . Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. Section 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. Section 8. The City Council hereby designates the Desert Sun as the newspaper in which notice of the Public Hearing shall be published. 233 T:\PWDEPTNCOUNCIL\2001 NO 10515a.wpd PASSED, APPROVED AND ADOPTED this 151h day of May 2001, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 234 TAPWDEMCOUNCIU2001 W 10515a.wpE ATTACHMENT 1 ANNUAL ACTIVITIES LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT • Adopt the following resolutions: 1. Directing preparation of the annual Engineer's Report (completed March 6, 2001) 2. Approving preliminary Engineer's Report (May 15, 2001) 3. Intention to levy annual assessment and notice of Public Meeting/Hearing (May 15, 2001) 4. Confirming Assessment District diagram and annual assessments (June 19, 2001) • Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (June 5, 2001) • Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (June 19, 2001) 235 T:\PW OEPT\COUNCIL\2001 \O1 O515a.wpd ATTACHMENT 2 NOTICE OF PUBLIC MEETING AND HEARING BY THE CITY OF LA QUINTA PUBLIC MEETING PUBLIC HEARING TO CONSIDER LA QUINTA CITY COUNCIL CHAMBERS 78-495 CALLE TAMPICO June 5, 2001 June 19, 2001 TIME: 7:00 p.m. TIME: 7:00 p.m. The Fiscal Year 2001-2002 Annual Assessment for the City of La Quinta Landscape and Lighting District. Maintenance of landscape improvements in roadways and drainage facilities is a very important service in our community. Landscaping, if well maintained, provides beautification and enhancement to the surroundings, along with a positive effect on property values. Adequate street lighting and traffic signals are considered imperative for their contribution to public convenience and safety. At the Public Meeting, City staff will present the proposed assessment levy and will accept questions thereon. At the Public Hearing, the City Council will hear comments in support and protests against the annual levy prior to acting on the levy of assessments for Fiscal Year 2001 /2002. Any property owner may mail a protest against the assessment to the City of La Quinta, P.O. Box 1504, 78-495 Calle Tampico, La Quinta, CA 92253, Attention: Chris A. Vogt, Public Works Director/City Engineer, Subject: Landscaping and Lighting District 89-1. The City of La Quinta Landscaping and Lighting District is divided into zones based on the level of benefit. Citywide Benefits enhance the value of all properties within the District, and include the maintenance of medians, traffic signals and safety lighting in areas zoned commercial, on major thoroughfares, including all roadways that may be four lanes and greater, retention basins, bike trails and sidewalks. The costs of the City to administer these facilities are also considered a citywide benefit. Local Benefits include the operation, servicing and maintenance of the facilities serving only properties within localized areas, including maintenance of medians, back up landscaping, traffic signals and safety lighting on localized streets, which include all roadways that are two lanes. The facilities proposed to be maintained include local landscaping at La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta del Oro and Topaz. The costs of the City to administer these facilities are also considered a local benefit. 236 T:TW DEMCOUNC IL\2001 \010515.. wpd The assessment rates for Fiscal Year 2001/2002 are based upon Equivalent Dwelling Units (EDU's). The subdivided single family residential lots less than one acre in size has been selected as the basic unit for calculation of the benefit assessments. All single family residential parcels less than one acre in size are assigned 1.00 EDU. In determining the EDU's for improved nonresidential properties and residential properties larger than one acre, parcels are assigned 5.00 EDU per acre, based on the average number of typical single family residential lots per acre. Rural/Estate Residential is defined as "underdeveloped residential." This describes land zoned as residential which is greater than 1 acre in size, but has one residential unit. The first acre will be considered as one equivalent dwelling unit with a rate applied of 0.33 EDU's for each acre or portion thereof above and beyond the initial acre. Golf courses are assessed at the rate of 10% of developed nonresidential properties, or 0.50 EDU per acre with a minimum of 1.00 EDU per parcel. Properties with agricultural classifications are assessed at the rate of 5% of developed nonresidential properties or 0.25 EDU per acre with a minimum of 1.00 EDU per parcel. Parcels of land located in areas zoned Hillside Conservation will be assessed on the basis of allowable development, or 0.10 EDU per acre. Vacant property is assessed at the rate of 33% of developed property. Vacant residential parcels (single family residential parcels less than one acre in size which do not have structures on them) are assigned 0.33 EDU per parcel. Vacant nonresidential parcels (parcels which are not single family residential parcels, and which do not have structures on them) are assessed based on their parcel size. Vacant nonresidential parcels in Annexation Area No. 9 will be assessed at a rate of 50% of those parcels located outside Annexation Area No. 9. The following table shows the maximum annual assessment rate per EDU for each zone for Fiscal Year 2001/2002. Citywide $35.60/EDU The total proposed assessment for Fiscal Year 2001/2002 is $781,405. The following table shows the maximum annual assessment rate per EDU for each zone for Fiscal Year 2000/2001 (as approved by the City Council last year): Citywide $35.60/EDU 237 1 7 T:\P W DEPT\COUNCIL\2001 \010515a.wpd North La Quinta (Includes Citywide Assessment) La Quinta Highlands $35.60 Rancho Ocotillo $35.60 Cactus Flower $35.60 Acacia Homes $35.60 La Quinta del Oro $35.60 Topaz $35.60 The annual assessments generated by the existing 1972 Act City of La Quinta Landscaping and lighting District will fund the cost of providing installation, servicing, maintenance, and operation of landscaping, lighting and appurtenant facilities within the City of La Quinta that are exempt under provisions of Proposition 218 voted in by the California residents during the November 1996 election. FOR ADDITIONAL INFORMATION, CONTACT MR. CHRIS A. VOGT, P.E., PUBLIC WORKS DIRECTOR/CITY ENGINEER AT (760) 777-7042. 238 014 TAP W DEPT\COUNCIL\2001 \010515a.wpd ATTACHMENT CITY OF LA QUINTA PRELIMINARY LANDSCAPE AND LIGHTING DISTRICT 89-1 FINAL ENGINEER'S REPORT Fiscal Year 2001-2002 Chris A. Vogt, P.E. May 2001 239 ENGINEER'S REPORT CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 The undersigned respectfully submits the enclosed report as directed by the City Council. DATED: 2001 BY: Chris A. Vogt, P.E. Public Works Director/City Engineer R.C.E. No. C044250 I HEREBY CERTIFY that the enclosed Engineer's report, together with Assessment Roll thereto attached, was filed with me on the day of 12001. By: June S. Greek, City Clerk City of Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of 12001. By: June S. Greek, City Clerk City of Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of 2001. By: June S. Greek, City Clerk City of Quinta Riverside County, California 240 jr CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO. 89-1 ENGINEER'S REPORT TABLE OF CONTENTS Certificates........................................................................................................................................ i Section1 Introduction..................................................................................................................... 1 Section2 Engineer's Report ............................................................................................................. 3 Part A - Plans and Specifications..................................................................................................... 5 PartB - Estimate of Cost.................................................................................................................. 6 Exhibit1 Estimated Budget.........................................................................................................- .. 7 PartC - Assessment Roll................................................................................................................. 8 Part D - Method of Apportionment of Assessment.................................................... --- .... ..... ..... . 9 Exhibit 2 Mutual Special Benefit Zone.......................................................................................13 Exhibit 3 Local Benefit Zone.....................................................................................................15 PartE - Property Owner List.......................................................................................................... 19 Part F - Assessment District Boundary Map and Assessment Diagram ............................................ 20 20 SECTION 1 ENGINEER'S REPORT CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO. 89-1 INTRODUCTION To insure a flow of funds for the ongoing construction, operation, maintenance and servicing of landscaping, street fighting, and traffic signals within the boundaries of the City of La Quinta, the City Council formed the La Quinta Landscape & Lighting District No. 89-1 (the "District") on January 17, 1989. The District insures a fair and equitable levying of the necessary costs of constructing, operating, servicing and maintenance of the respective facilities, which in turn directly enhances the value of each and every parcel in the City. Landscaping and maintenance of medians is a very important service in any urban environment. Landscaping, if well maintained, provides safety, beautification and enhancement of the desirability of the surroundings, which has a positive effect on property values. Adequate street fighting and traffic signals are considered imperative for their contribution to public convenience and safety. Protection of property, safe access and reduction of traffic accidents are specific benefits to the properties within the City of La Quinta. The lighting benefit is directly related to public safety and property protection, and therefore increases property value. Property values in a community are increased when public infrastructure such as street lights, traffic signals and landscaping are in place, improved, operable, safe, clean and maintained. Facilities that are unsafe or destroyed by the elements or vandalism decrease surrounding property values. As provided by California Constitution Article XIIID, Section 5(a), this Assessment District will only finance the capital costs and maintenance and operation expenses for sidewalks, streets, flood control and drainage. The proceedings are conducted under the Landscaping and Lighting Act of 1972, Part 2 Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California (the "Act" The City Council annually reviews the current and projected year's costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30, annually. The new improvements that will be added to the Assessment District for Fiscal Year 2001-2002 include the following: 1. Redevelopment Agency Land Perimeter on Ave 47 and Adams Street 2. Del Rey Retention Basin 3. Auto Mall Drive Medians 4. Calle Rondo Channel 242 1TPW EPTSTA RVOGTL&LTY0142fi al"d 2 n Payment of the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes (December and April). Landscaping and appurtenant facilities generally include trees, shrubs, plants, grass and ornamental vegetation, irrigation systems, and necessary appurtenances including curbs, hard scape and street fixtures located in medians and parkways, in and along major thoroughfares. Lighting and appurtenant facilities generally include poles, lighting fixtures, traffic signals, conduits and the necessary equipment to construct, maintain, operate and replace public lighting facilities within streets, medians, parkways, adjacent to certain public facilities in and along certain streets and rights -of -way. This report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing in the office of the City Clerk where it shall remain open for public inspection. 243 ' IT\PW EMSTAFRVOGM&LTY01-02fina1.wpd 3 1 9 SECTION 2 FISCAL YEAR 2001-2002 CITY OF LA QUINTA ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPE AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with Resolution of Intention, being Resolution No. 2001- , adopted by the Council of the City of La Quinta, State of California, on 2001, in connection with the proceedings for: CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO. 89-1 Hereinafter referred to as the "Assessment District," I, Chris A. Vogt, P.E., the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as follows: PART A Plans and specifications for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of the City and are incorporated herein by reference. PART B An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof attached hereto, and are on file in the Office of the Clerk of the City. PART C An assessment of the estimated cost of the improvements on each benefitted lot or parcel of land within the Assessment District. PART D The method of apportionment of assessments, indicating the proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District, in proportion to the estimated benefits to be received by such lots and parcels. The Assessment Roll is filed in the office of the City Clerk of the City of La Quinta and by reference is made a part hereof. 244 IT TF EIMSTAFF\VOG &.L\FY01-02final.w d 4 �' PART E A fist of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized roll of the Assessor of the County of Riverside. The list is keyed to the records of the Assessor of the County of Riverside which are incorporated herein by reference. PART F The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, the boundaries of any zones within the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District are on file in the office of the City Clerk and incorporated herein by reference. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of Riverside for the year when this Report was prepared. The Assessor's maps and records are incorporated by reference herein and made part of this Report. 245 ;. IT1PW EMSTA FVOGM&LTY01-02fin "d 5 T'1 4". PART A PLANS AND SPECIFICATIONS The facilities, which have been constructed within the City of La Quinta, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 Fiscal Year 2001-2002 The improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including but not limited to: personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Landscaping and Appurtenant Facilities Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, in public street rights -of -way, parkways, medians, trails, and dedicated street, drainage or sidewalk easements the boundary of said Assessment District. Lighting and Appurtenant Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals in public street rights -of -way and easements within the boundaries of said Assessment District. Maintenance means the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury, and the removal of trimmings, rubbish, debris and other solid waste. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. 246 IT\PW EP STAFnVOGTL&L\FY01-02finW.w d PART B ESTIMATE OF COST The estimated costs of the operation, servicing and maintenance of the improvements for Fiscal Year 2001-2002, as described in Part A, are summarized in Exhibit 1. The 1972 Act requires that a special fund be established for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. 247 G0r) IT �rwoernsraae�voc�v.a.L\rva I-ozr�w.wPa 7 lJ F. v EXHIBIT 1 CITY OF LA QUINTA LANDSCAPE AND LIGHTING DISTRICT NO. 89-1 Estimated Budget Citywide Benefit Zone 2000/2001 BUDGET Citywide Landscaping, Street Lighting and Traffic Signal Maintenance Personnel Contract Services Vehicle Operations Utilities Maintenance/Operations Capital Equipment/Supplemental District Administration Total Citywide Benefit Zone North La Quinta Benefit Sub -Zones La Quinta Highlands Rancho Ocotillo Cactus Flower Acacia Homes La Quinta Del Oro Topaz Total North La Quinta Benefit Sub -Zones TOTAL TO ASSESSMENT DISTRICT ITTWDeMsra RVO� aLTY01-oxwa].w d 8 $112,300 $594,451 $34,109 $205,000 $29,688 $0 R161 761 $1,137,309 $2,459 $308 $287 $352 $1,834 $5,563 2001/2002 BUDGET $112,300 $520,027 $28,995 $166,643 $41,690 $0 $1,031,416 $1,751 $254 $187 $235 $1,288 $3,840 $1.035.256 248 kj 4 PART C ASSESSMENT ROLL The proposed assessment and the amount of assessment for Fiscal Year 2001-2002 apportioned to each lot or parcel as shown on the latest roll at the Assessor's Office are contained in the Assessment Roll on file in the office of the City Clerk of the City of La Quinta, which is incorporated herein by reference. The description of each lot or parcel is part of the records of the Assessor of the County of Riverside and these records are, by reference, made part of this Report. 249 ;,r) 1�_5 IT'WW EMSTA IAVOGTL&LTYOI-azfin ."d PART D METHOD OF APPORTIONMENT OF ASSESSMENT I. GENERAL Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of street lights, traffic signals, landscaping, parks and recreation facilities. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 provides that: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." The Act permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." Excepted from the assessment would be the areas of all publicly owned property in use in the performance of a public function. The City has made a determination to also except public utilities rights -of -way, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve, Public Utility owned land, and a portion of Vacant Non -Residential land as described later in this report. H. PARCEL CLASSIFICATION Since the assessment will be levied against properties as shown on the tax rolls, the final charges must be assigned by Assessor's Parcel Number. If assessments were to be spread just by parcel, not considering land use or parcel size, this would not be equitable, because a single family parcel would be paying the same as a 50-unit apartment parcel or a large commercial establishment in a similar zone. Therefore, the single family parcel has been selected as the basic unit for calculation of assessments and is defined as one Equivalent Dwelling Unit (EDU). A methodology has been developed to calculate the EDUs for other residential land uses and for nonresidential parcels, as described below. 25. 1n� itTw =STn RVOc�LTvoi-a2s ,, d 10 Single Family Residential. The City of La Quinta General Plan allows up to one acre of area for subdivided residential lots. The subdivided single family lot less than one (1) acre in size has been selected as the basic unit for calculation of the benefit assessments. This basic unit shall be called an Equivalent Dwelling Unit (EDU). Parcels less than one (1) acre in size zoned for single family residential uses are assessed 1 EDU. Non -Residential. In converting improved nonresidential properties and residential properties larger than one acre to EDUs, the factor used is based on the average number of typical single family residential lots per acre. The nonresidential parcels and residential parcels greater than one acre will be assessed 5.00 EDU per acre. The minimum number of EDUs per parcel will be 1 EDU. Rural/Estate Residential. Parcels that are greater than 1 acre in size but have only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed at a rate of 1 EDU for the first acre and 0.33 EDU's for each additional acre or any portion thereof above and beyond the initial acre. Golf Courses. Those properties identified in the County Assessor's records as golf courses will be assessed at the rate of 10% of the developed nonresidential properties, or 0.50 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. Agricultural. Those properties identified in the County Assessor's records in agricultural classifications will be assessed at the rate of 5% of the developed nonresidential properties, or 0.25 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. Hillside Conservation. Those parcels of land located in areas zoned Hillside Conservation according to the City of La Quinta Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone; one dwelling unit per ten (10) acres or 0.10 EDU per acre or any portion thereof. Vacant Property Vacant property is described as parcels with no improved structures. These properties receive benefits based on their land, as this is the basis of their value. The land value portion of a property is typically 1/3 of the total value of the property. Therefore, vacant property shall be assessed at the rate of 33 percent of improved property. Vacant Residential. Parcels defined as single family residential parcels less than one acre in size which do not have structures on the parcels are assessed 33% of a single family dwelling. The parcels will be assessed 0.33 EDU per parcel. 25 `i IT,APWDEMSTA RVOO &LAPY01-02fin .w d 11 Vacant Non -Residential. Parcels which are not single family residential parcels less than one acre, and which do not have structures on the parcel are assessed based upon their acreage. Because development typically occurs in increments of 20 acres or less on the average in La Quinta, the first 20 acres of a Vacant Non -Residential parcel are assessed at the rate of 33% of the developed nonresidential properties, or 1.65 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. That portion of land greater than 20 acres per parcel is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. Vacant & Remote Non -Residential Parcels (Annexation No. 9). Parcels that are not single family residential parcels less than one acre, and do not have structures, are assessed based upon their acreage. Vacant & Remote Non -Residential parcels are defined by the City to be physically separated from City services, and are not readily able to develop due to difficult access and utility limitations. Because of the high cost of constructing appropriate access and utility infrastructures needed to serve these properties, the land values are typically one-half (1/2) of the value of other Vacant Non -Residential parcels which can develop. Costs are assessed to this classification at the rate of one-half (1/2) of that of Vacant Non -- Residential parcels. The Vacant & Remote Non -Residential parcels are assessed at the rate of 0.825 EDUs per acre or portion thereof, for the first 20 acres, with a minimum of 1.00 EDU per parcel. Exempt Property_ All publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. The land use classification for each parcel has been based on the Riverside County Assessor's Roll. III. BENEFIT DETERMINATION There are two types of benefits: Mutual Special Benefits and Local Benefits. MUTUAL SPECIAL BENEFITS Benefits which are received by all parcels in the City are considered to be Mutual Special Benefits, and the associated costs of these benefits are spread equally, based on Equivalent Dwelling Units, to all parcels within the District. Mutual Special Benefits which enhance the value of all properties within the District include maintenance of medians, traffic signals and safety lighting in areas zoned commercial on "major thoroughfares," including all roadways that may be four lanes and greater, such as major arterials, primary arterials and secondary arterials as defined in the Circulation Element of the City of La Quinta General Plan, mutual special uses (including flood control facilities, retention basins and bike trails) and those which serve all property owners by having special facilities or uses. The costs of the City to administer these facilities are also considered a Mutual Special 252 ITTWDEPIiSf RVOGM&LTY01-02fi"at d 12 f\ n 8 Benefit. LOCAL SPECIAL BENEFITS Benefits which are specific to primarily those parcels in the immediate area are considered local special benefits, and the associated costs of these benefits are spread equally over the local area, based on Equivalent Dwelling Units. Local Special Benefits include the operation, servicing and maintenance of the facilities serving only properties within 'localized areas," including maintenance of medians, backup landscaping, traffic signals and safety fighting on "localized streets." "Localized streets" include all roadways that are two lanes, such as collector and local streets as defined in the Circulation Element of the City of La Quinta General Plan. The facilities proposed to be maintained include local landscaping at La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta del Oro and Topaz. The costs of the City to administer these facilities are also considered a local benefit. ZONES OF BENEFIT A system of zones has been developed to identify the specific benefit each parcel receives. The improvements to be included in the Mutual Special Benefit Zone are shown in Exhibit 2. The improvements to be included in the Local Benefit Zones designated as the North La Quinta Zone with sub -zones are shown in Exhibit 3. 253 ;inr] IT"\PW EVnS AFF\VOGM&L\FY01-02finel.wpd 13 EXHIBIT 2 CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 Mutual Special Benefit Zone No. Subdivision. Facility or Street Intersections Type of Facility Type of Street 1 Cactus Flower (Fred Waring Drive) Back-up Major Arterial 2 Cactus Flower (Dune Palms Road) Back-up Secondary Arterial 3 Cactus Flower Retention Basin # 1 4 Cactus Flower Retention Basin #2 5 Cactus Flower Retention Basin #3 6 Cactus Flower Retention Basin #4 7 Rancho Ocotillo (Fred Waring Drive) Back-up Major Arterial 8 Rancho Ocotillo (Adams Street) Back-up Secondary Arterial 9 Rancho Ocotillo Retention Basin #I 10 Rancho Ocotillo Retention Basin #2 11 La Quinta Highlands (Fred Waring Drive) Back-up Major Arterial 12 La Quinta Highlands (Adams Street) Back-up Secondary Arterial 13 La Quinta Highlands (Adams Street/La Palma) Retention Basin 15 Acacia Homes (Miles Avenue) Back-up Primary Arterial 16 Acacia Homes (Tierra del Sol) Retention Basin 17 La Quinta del Oro (Washington Street) Back-up Major Arterial 18 La Fonda Islands Median Collector/Local* 19 La Fonda/Paloma Median Median Collector/Local* 20 Avenue 50 (Eisenhower Drive to Park Avenue) Median Primary Arterial 21 Avenue 52 (Jefferson Street to Avenida Bermudas) Median Major Arterial 22 Avenue 54 (Jefferson Street to Madison Street) Median Primary Arterial 23 Madison Street (Avenue 54 to Airport Blvd.) Median Primary Arterial 24 Eisenhower Drive (Calle Tampico to top of Cove) Median Primary Arterial 25 Jefferson Street (Highway 111 to Westward Ho) Median 26 Jefferson Street (Highway 111 to Avenue 52) Median Major Arterial 27 Eisenhower Drive/Calle Tampico Green Belt Bike Trail Primary Arterial 31 Avenue 48 (Washington Street to Jefferson Street) Median Primary Arterial 32 Topaz (Dune Palms Road) Back-up Secondary Arterial 33 Topaz (Miles Avenue) Retention Basin Secondary Arterial 34 Topaz (Miles Avenue) Back-up Primary Arterial 36 Inco Homes (Miles Avenue) Back-up Primary Arterial 44 Del Rev LO Norte 45 Quinterra (Miles Avenue/Adams Street) Back-up Primary Arterial 48 Bear Creek Bike Path 50 Avenue 48 (Dune Palms Road to Jefferson Street) Median Primary Arterial 51 Washington Street (Highway I I I to Avenue 48) Median Major Arterial 52 Washington Street (Highway 111 to North Limit) Median Major Arterial 53 Washington Street (Avenue 50 to Avenue 52) Median Major Arterial 54 Avenue 50 (Washington Street to Eisenhower Drive)Median Primary Arterial 254 55 Miles Avenue (Washington Street to 1,000 ft east) Median Primary Arterial IT:\evmeensrnemvocMaL\evoi-azfind wpa 14 30 56 Eisenhower Drive (Nogales to Coachella Drive) Median Primary Arterial 57 Prototypical Street - Calle Estado Median Collector/Local* 58 Bermudas Triangles (Barcelona, Amigo, Cadiz) Median Collector/Local* 59 Washington Street (Bottlebrush/Sagebrush) Retention Basin 60 Calle Tampico Frontage 61 La Fonda (West) Median 66 Highway I I I (Adams Street to W. Limits) Median Major Arterial 69 Seasons Retention Basin 70 Calle Sinaloa (Bermudas to Eisenhower Dr.) Median Collector 72 Calle Tampico (Eisenhower Dr. to Washington St.) Median Primary Arterial 74 Washington (WWRC - 600' N. Darby) Median 75 Washington (Highwav I I I - Bridge) Median 76 RDA Perimeter - Ave 47 and Adams Street 77 Del Rey Retention Basin 78 Auto Mall Drive Medians 79 Calle Rondo Channel 80 Marbella Tract II - S/E corner of Adams/Miles *Located in a commercial area 255 ITPW EPTbT RVOGTL&L\FYO1-02fnal."d 15 EXHIBIT 3 CITY OF LA QUINTA LANDSCAPE AND LIGHTING DISTRICT NO. 89-1 Local Benefit Zone North La Quinta Zone No Subdivision Facility or Street Intersections Type of Facility Type of Street 37 Cactus Flower Entrance Median Collector/Local 38 Rancho Ocotillo Entrance Median Collector/Local 39 La Quinta Highlands Entrance Median Collector/Local 40 Acacia Homes Entrance Median Collector/Local 41 La Quinta del Oro Entrance Median Collector/Local 35 Topaz Entrance Median Collector/Local 256 ;,3� lT W WDEPTSTAFFlVOGTL&LTY01-02fi�wpd 16 LAND USE CATEGORIES The following land use categories have been developed to classify the different land use types in the City per the County of Riverside Assessor's Information: 0. Exempt parcels 1. Single Family Residential parcels 2. Non -Residential parcels 3. Vacant Residential parcels 4. Vacant Non -Residential parcels 5. Golf Course parcels 6. Agricultural parcels 7. Hillside Conservation Zone parcels 8. Vacant & Remote Parcels IV. INVENTORY OF PARCELS The following information was obtained from the Riverside County Assessor's Roll Assessor's Parcel Maps, and the City of La Quinta Planning Department. Land Use Parcels Estimated Acres EDU 0. Exempt Parcels 1,277 10,394.73 0.00 1. Single Family Residential Parcels 11,460 N/A 11,460.00 2. Non -Residential Parcels 168 757.70 3,791.78 3. Vacant Residential Parcels 3,913 822.49 1,288.94 4. Vacant Non -Residential Parcels 381 3,646.59 4,048.86 5. Golf Course Parcels 118 1,020.87 534.09 6. Agricultural Parcels 29 776.32 194.08 7. Hillside Conservation Zone Parcels 16 559.89 56.03 8. Vacant & Remote Parcels 41 644.13 430.22 9. Rural/Estate Residential 52 335.57 145.58 TOTAL 17,455 20,861.94 21,949.57 257 ;1 IT DPW EPTSTA RVOGM&L\FY0142finel.wpd 17 The distribution of EDUs per Zone is as follows: ZONE EDU Mutual Special Benefit Zone 21,949.57 North La Quinta Sub -Zones 1,052.17 La Quinta Highlands 245.31 Rancho Ocotillo 109.95 Cactus Flower 200.33 Acacia Homes 191.63 La Quinta del Oro 96.52 Topaz 208.43 SUMMARY OF ANNUAL ASSESSMENTS PER EDU Categories of Benefit Category & Citywide L.Q. Rancho Cactus Acacia L.Q. Del Topaz Budget Benefit Highlands Ocotillo Flower Homes Oro Citywide Benefit X X X X X X X $46.99 $1,031,416 Entrance Median X $7.14 $1,751 Entrance Median X $2.31 $254 Entrance Median X $0.93 $187 Entrance Median X $1.23 $235 Entrance Median X $13.34 $1,288 Entrance Median X $0.60 $125 Assessment $46.99 $54.13 $49.30 $47.92 $48.22 $60.33 $47.59 ($/EDU) An ' X' in the table above indicates the category of benefit which is included in each Zone. The total assessment per zone is the sum of the assessments for each of the categories. The base assessment rate as approved and noticed for Fiscal Year 2000-2001 was $35.60. ITAPw arrsrnaPVOGT%.aLwro1_02enatwva 18 258 "134 As has occurred in the past years, the City Council has supported the local special benefits through the General Fund, so that the assessment would remain constant throughout the City. These are the additional benefits received by La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta Del Oro, and Topaz. This amounts to an annual cost of $3,840.. Although Proposition 218 allows an increase in Revenue, the assessment per Equivalent Dwelling Unit (EDU) may not increase without a vote of the public during an election year. As can be seen by the summary of annual assessments, the Citywide benefit assessment would be $46.99 per year. This decreased from last years calculated Citywide Benefit of $52.33. The decrease is due to lower bids received by the City when the Citywide Maintenance Contract was bid for renewal. The amount of EDUs increased from last years count by 217.14 due to development. In order to estimate FY 2001-2002 costs, the bid contract amounts for maintenance were increased based on the 2000/01 Consumer Price Index (CPI). The areas added are defined as exempt projects under Proposition 218 and may be added. In accordance with Proposition 218, the Citywide Assessment may not increase without a vote;therefore, the assessment is proposed to remain at $35.60 per EDU. This equates to a total projected revenue of $781,405. The remaining $253,851 is proposed to be funded through the General Fund. PROPOSED ASSESSMENT FOR THE FISCAL YEAR 2001/2002 IS $35.60/EDU 259 ITAPWDEMSTh RVO�WY01-02final."d 19 PART E PROPERTY OWNER LIST A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Riverside, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of La Quinta. 260 "3R IT TVWDEVnSTAFRVOGTL&.UFY01-02finaind 20 PART F ASSESSMENT DISTRICT BOUNDARY MAP AND ASSESSMENT DIAGRAM The boundaries of the District are coterminous with the boundaries of the City of La Quinta. A diagram showing the exterior boundaries of the District has been submitted to the office of the City Clerk of the City of La Quinta, and is incorporated herein by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Riverside. The Assessor's maps and records are incorporated by reference herein and made part of this report. 261 037 ITTWDEP AFRV04TL \PY01-02final.wd 21 Ta*f' °i 4Q" COUNCIL/RDA MEETING DATE: May 15, 2001 ITEM TITLE: Consideration of Technical Traffic Committee Recommendations Regarding Traffic Control in Vicinity of Adams Park and Other Locations AGENDA CATEGORY: BUSINESS SESSION: o+- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the recommendations made by the Technical Traffic Committee regarding traffic control measures in the Adams Park area and direct staff to work with the La Quinta Court developer to increase stacking length in the Plaza La Quinta left turn lane on Washington Street. The cost estimate to install/relocate the signs recommended by the Technical Traffic Committee is approximately $800. Funding is budgeted and available in the Street Maintenance account. None. Residents in the vicinity of Adams Park held a Neighborhood Watch meeting on March 31, 2001, and invited City officials to address neighborhood traffic concerns and activity in the park. A Public Works Department representative attended the meeting to address the traffic related items. Two traffic related issues surfaced: • Traffic speeds on Adams Street are causing safety concerns for pedestrians that desire to cross the street at La Palma Drive. City staff indicated at the meeting the issue would be taken to the Technical Traffic Committee for consideration. • Traffic speeds on La Palma Drive are causing safety concerns for residents living T:\PWDEPT\CDUNCIL\ 001\010515C.wpE „ 262 on La Palma across from the park. City staff indicated this item would also be presented to the Technical Traffic Committee for consideration. In addition to these two items, a third item (not involving the neighborhood) was added to the Technical Traffic Committee agenda. The third item was a request to consider installation of a "No Turn on Red" sign for eastbound traffic on Highway 1 1 1 making the right turn onto Washington Street. The latter proposal is considered a potential solution to stem the flow of southbound traffic on Washington Street and thus improve left turn access into Plaza La Quinta for northbound Washington Street traffic. Attachment 1 is the staff report submitted to the Technical Traffic Committee for the subject agenda items. Technical Traffic Committee Recommendations 1 . Adams Street/La Palma Drive - Prior to the Committee meeting, City staff ordered a new traffic count at the intersection. There have been only two accidents in the last four years. With the new information, staff prepared two warrant studies of the intersection to determine whether it meets warrants for either a traffic signal or a 4- way stop. The warrant studies revealed the intersection does not meet warrants for either type of traffic control. The Committee focused on other measures that may be implemented to obtain "park area" speed zone compliance and improve driver awareness of pedestrian activity near the subject intersection. The Committee made the following recommendations: • Install two (2) flourescent green W54A pedestrian crossing symbol signs (Attachment 2) on Adams Street in advance of the La Palma Drive intersection. • Publish article in Chamber Newsletter advising residents of "Playground Speed Zone" on Adams Street. • Continue motorist education program via the Speed Monitoring Radar Trailer (SMART) advising Adams Street motorists the speed limit on Adams Street is 25 MPH adjacent to the park. • Continue aggressive enforcement of the "Playground Speed Zone." • Perform a new traffic and pedestrian count at the intersection on a day when the park experiences heavier use. This recommendation was made on the premise that increased pedestrian crossing activity may cause the intersection to meet warrants. However, following the meeting, staff reviewed the count data and determined the likelihood of increased pedestrian activity causing the intersection to meet warrants is actually quite remote. The combination of vehicle and pedestrian crossing activity must meet or exceed 140 units per hour for eight (8) hours in a single day; the hours need not be consecutive. Currently the hourly vehicle count varies between 41 and 127, with the average being 76. Accordingly, the complementing pedestrian activity during those same T TWDEPTCOUNCIL2001010515d.wpd " 263 002 hours would need to be 13 to 99, with the average being 64. The average pedestrian activity is probably about one-fourth that amount. • If the previous five recommendations fail to reduce traffic speeds on Adams Street, consider adding a solar powered flashing beacon at the locations where the Playground Speed Zone signs are installed. 2. La Palma Drive Speed Issue - The Committee considered the proposal to reassign automobile right of way at the La Palma Drive/Arosa Way intersection, which is a 2- way stop intersection, by relocating the existing stop signs at the intersection. Relocating the stop signs to reassign automobile right of way at the intersection means the stop signs that currently stop Arosa Way traffic would be removed and relocated to the other two intersection corners to stop La Palma Drive traffic and give Arosa Way traffic the right of way (i.e. the right of non-stop passage) through the intersection. The subject intersection is lightly traveled and will never meet warrants for a 4-way stop. However, the concept of using strategically placed 2-way stop intersections to create shorter lengths of non-stop travel in residential neighborhoods has been successfully used in other California cities as a traffic calming measure. The proposal was well received by the Committee as a traffic calming measure. The only discussion on the issue focused on the implementation methodology. The Committee was concerned that traffic is accustomed to the intersection with its current right of way assignment configuration. Revising the right of way assignment could lead to accidents if the reassignment proposal is not implemented with significant attention given to advising motorists on La Palma Drive that they now have to stop at the intersection. The Committee made the following implementation recommendations: • Place flags on new stop signs to draw attention to the new stopping requirement. • Install yellow "Cross Traffic Does Not Stop" signs directly below the stop signs. • Place temporary stop signs on barricades near street centerline at the stop bar. • Place article in Chamber Newsletter advising residents of pending reassignment of automobile right of way. • Implement the right of way reassignment plan during the school year to avoid implementation when there's a higher incidence of families being out of town and thus returning to their neighborhood unaware of the revised right of way configuration. 3. "No Turn on Red" for eastbound traffic at Highway 1 1 1 /Washington Street - As found in the staff report to the Committee (Attachment 1), the Committee was apprised of the queuing impacts on Highway 1 1 1 if the right turn movement was restricted. 284 � 003 T:\PW DEPT\COUNGL2001\010515G.wpd Staff had not completed its review of the left turn movement into Plaza La Quinta when the Committee met. After the meeting, staff ordered 24-hour traffic counts to determine the peak traffic periods in the left turn lane serving Plaza La Quinta. The peak period occurred in 15-minute intervals during the lunch hour and again in late afternoon (3:45pm). During these 15-minute intervals, the left turn lane encountered an arrival rate of 35 to 40 cars, or approximately 2.7 cars per minute. Subsequent to determining the peak periods, staff further evaluated the amount of delay encountered by vehicles in the left turn lane during two 15-minute periods. One-third of the left turn vehicles completed the turn in less than 13 seconds. Fifty percent (50%) of the left turn vehicles completed the turn in less than 20 seconds. Only fifteen percent (15%) of the left turn vehicles needed 56 to 77 seconds to complete the turn. The average delay is 22.6 seconds per vehicle. Many of the vehicles experiencing the longer delays were queued behind other vehicles that arrived earlier. The longest queue observed was four vehicles. According to Highway Capacity Manual criteria, a signalized intersection that yields average delays in the 20 second range is operating at level of service "C". However, as a non -signalized intersection, the left turn lane is currently providing a level of service "E". The Committee did not make a recommendation regarding this proposal since the proposal requires Caltrans approval in order to implement. Instead the Committee simply discussed the issue to expose potential impacts and receive input from the Caltrans staff member who sits on the Committee. The Caltrans representative made the following comments if the City were to pursue the proposal: • The City would be required to prepare a traffic study indicating level of service impacts at the subject intersection as well as nearby signalized intersections prior to obtaining Caltrans review of the proposal. 0 The City should consider eliminating the left turn pocket for northbound traffic turning into Plaza La Quinta and require the traffic to make a u-turn at the Highway 111 intersection. In fact, that comment has appeared as a written plan check comment recently received from Caltrans regarding the Washington Street widening plans being prepared by the La Quinta Court developer. Staff is currently communicating opposition to Caltrans staff regarding their recommendation to eliminate the left turn pocket. The Technical Traffic Committee made recommendations on the two agenda items regarding traffic control in the Adams Park area as noted earlier in this report. However, the Committee did not make a recommendation regarding the proposal to pursue installation of a "No Turn on Red" sign on Highway 111 for eastbound traffic turning south at Washington Street. Early comments by Caltrans staff indicate the proposal will encounter a vigorous review by Caltrans for potential impacts to its highway operations if pursued by the City. The impacts may be too expensive or undesirable for the City to mitigate. T:\PWOEPT\COUNCIL@001\010515d.wpd , 265, 004 Most of the left turn traffic accessing Plaza La Quinta from Washington Street make the turn with little delay. Only 15% of the left -turn traffic experiences lengthier delays where the vehicles queue up in the turn lane. Staff will work with the La Quinta Court developer to increase the stacking length in the Plaza left turn pocket to alleviate potential queuing of left - turn traffic into the northbound through -lanes on Washington Street. The alternatives available to the City Council include: 1. Approve the recommendations made by the Technical Traffic Committee regarding traffic control measures in the Adams Park area and direct staff to work with the La Quinta Court developer to increase stacking length in the Plaza La Quinta left turn lane on Washington Street; or 2. Approve the recommendations made by the Technical Traffic Committee regarding traffic control measures in the Adams Park area and direct staff to prepare an action plan for City Council consideration regarding studies required by Caltrans for the "No Turn on Red" proposal at the Highway 1 1 1 /Washington Street intersection; or 3. Do not approve the recommendations made by the Technical Traffic Committee regarding traffic control measures in the Adams Park area and do not direct staff to work with the La Quinta Court developer to increase stacking length in the Plaza La Quinta left turn lane on Washington Street; or 4. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Staff Report to Technical Traffic Committee 2. Pedestrian Crossing Sign (W54A) 266 005 T:\P W DEPnCOUNCIL@001 \0I 0515d.wpd ATTACHMENT 1 MEMORANDUM TO: La Quinta Technical Traffic Co r;Vt--� e Members FROM: Steve Speer, Senior Engine DATE: April 18, 2001 RE: Staff Report for 4/16/01 Agenda Items Item #1 - Discussion of Pedestrian Safety at the Intersection of Adams Street and La Palma Adams Street is an undivided 4-lane Secondary Arterial Street. It is posted with a 45 MPH speed limit between Fred Waring Drive and Miles Avenue, with an additional 25 MPH "playground speed zone that is applicable only during hours or days when children are expected to be present City Council Resolution 98-100 implemented the 25 MPH playground speed zone in 1998 pursuant to Vehicle Code Section 22357.1. La Palma connects to the east and west side of Adams Street at the subject intersection. The westerly segment is a 2-lane, 40-foot wide, public residential street. It is one of five (5) residential streets that connect a combined neighborhood of approximately 500 (600 future) homes to the arterial streets that bound the neighborhood (La Palma to Adams; Seeley to Miles; North Harlan to Miles; Via Sevilla to Washington; and Las Vistas to Fred Waring). The easterly segment of La Palma Drive connecting to Adams Street is a 2-lane, divided, public residential street. It is one of four (4) residential streets that connect a combined neighborhood of approximately 340 homes to the arterial streets that bound the neighborhood (La Palma to Adams; Ocotillo to Adams; Los Manos to Miles; and Nuevo Drive to Dune Palms). Residents in the vicinity of the Adams/La Palma intersection have expressed concern regarding traffic speeds on Adams Street and the potential threat it poses to personal safety. As already noted, the City implemented the 25 MPH "playground" speed limit to alleviate the traffic speeds, and the Sheriff's Department has provided increased enforcement of the speed limit in this segment of Adams Street in the last six months to emphasize the importance of speed zone compliance in this area. Residents are still uncomfortable with the results of recent efforts to control speeds on Adams Street. A long sought solution to the problem as requested by residents is installation of a traffic signal or 4-way stop at the intersection. A 24-hour entering volume 267 traffic count taken in October, 1999, failed to justify installation of a traffic signal or 4-way 007 stop. City staff has ordered a new traffic count to be taken. The new data is not available as of this writing but will be available for discussion at the Committee meeting on April 26. The 1999 traffic count is attached for your review. The issue of pedestrian safety at the intersection has surfaced. Adams Park is located on the west side of Adams in the southwest quadrant of the subject intersection. It has been pointed out that children from the neighborhood located on the east side of Adams prefer to cross at the subject intersection rather than take a circuitous route to Fred Waring Drive to cross Adams Street at the traffic signal and then back to La Palma (ie 64' vs 1,500'). If the traffic counts justify a new signal or 4-way stop, the Committee's task will be routinely simple. If the traffic counts do not justify a new signal or 4-way stop, be prepared to discuss ways to implement effective speed control on Adams, and safe pedestrian crossing at the subject intersection. Potential discussion topics may include but are not limited to the following: • Longer period of speed enforcement and public education before committing to fixed improvements. • Pedestrian signals • Safe Harbor median islands for pedestrians • Temporary roundabout to evaluate potential for permanent roundabout. Item #2 - Discussion of Right Turn Lane Restriction - Highway 111 Eastbound to Washington Street Southbound It has been requested that an R13 sign (ie NO TURN ON RED) be posted at the Highway 111/Washington intersection to stop the steady flow of east -to -south bound traffic. The request is viewed as a potential solution to a problem occurring approximately 300 feet south of the highway on Washington Street. At the problem location, the City has provided an unsignalized exclusive, left turn lane for motorists/shoppers desiring to make a north -to -west left turn into the Plaza La Quinta driveway. The motorists using the left turn lane to access Plaza La Quinta find few opportunities (gaps in traffic) to make the left turn movement. The lack of opportunities results from the fact there is no time frame in the signal phasing at the Highway 111 [Washington signal where south bound traffic ceases to flow. The signal currently has the following signal phases: • Phases 1 & 5 Highway 111 left turn movements • Phases 2 & 6 Highway 111 thru movements • Phase 3 Washington Street southbound left turn and thru movements • Phase 4 Washington Street northbound left turn and thru movements 11I•S T:\MDEPTISTAFMSPEEMMEMOSW1041Baw d If the R13 sign is posted, it would create a time frame in the Phase 4 portion of the signal phasing when there would be no south bound traffic leaving the intersection, except for a rare u-turn vehicle. Doing so, however, would mean the east -to -south bound traffic would queue up on the highway and would be released only during the Phases 2 & 6 portion of the signal phasing. A 1997 traffic count at the intersection indicates the peak hour right turn movement has 355 vehicles. The average arrival rate is 5.9 vehicles per minute, or one per 10.1 seconds. If a 2.0 factor of safety is applied to the arrival rate, the queue on the highway could reasonably have as many as 8 vehicles (ie a 200' long queue) in it during some signal cycles of the peak hour. The current right turn lane is 250 feet long and capable of holding the anticipated queue based on 1997 traffic volumes. If the traffic volume is increased at the rate of 5% per year to 2001, the estimated queue would be 10 vehicles and 250 feet long. If the queue length exceeds 250, feet the right turn traffic would have to share lane space with through traffic in the No. 3 lane. Item #3 - Discussion of Right of Way Assignment at the Intersection of La Palma and Arosa Way The La Palma/Arosa Way intersection is the first intersection west of the Adams/La Palma intersection discussed in Item#1 of this Committee Meeting Agenda. Residents in the neighborhood located on the west side of Adams Street are experiencing excessive traffic speed (ie exceeding 25 MPH) on La Palma. As noted in the Item #1 presentation, La Palma is one of five (5) connecting streets in the neighborhood that connect to an arterial street. As such, residents in the neighborhood tend to disregard the impact of their actions on other residents in the same neighborhood as they travel away from their home to obtain access to the arterial street. One potential tool in the traffic engineer's tool box for implementing neighborhood traffic calming is the concept of revising or reassigning which street at the intersection has the right of way (ie right of non-stop passage) through the intersection. Currently, the La Palma traffic has the right of way through the intersection and the Arosa Way traffic must stop. The proposal for the Committee to discuss is the concept of rotating the stop sign locations to give Arosa Way traffic the right of way and require the La Palma traffic to stop. Please be prepared to discuss potential impacts and benefits of this proposal. 269 009 CITY OF LA QOINTA N/S: ADAMS STREET E/W: LA PALMA DRI 24 HOUR ENTERING Time A.M 12:00 10/30 12:15 2 12:30 1 12:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 i 0 .30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 OB:45 09:00 I 09:15 I 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 COUNTS UNLIMITED, INC. 909.247.6716 Site Code : 000029974050 1E Start Date: 10/3011999 10LOME COUNT File I.D. LQADLPNS NORTH/BOOTH Page 1 NBND ----->< ------ SEND ------><------Combined ------> Saturday P.M.A.M. P.M. A 3 69 17 57 26 126 2 62 5 72 27 134 { 59 11 62 25 121 1 52 65 255 5 38 69 260 12 90 134 515 1 61 6 61 13 122 { 67 1 69 5 136 { 77 5 50 9 127 1 19 56 261 6 18 51 231 10 37 107 492 3 58 3 54 6 112 5 67 1 54 6 121 2 57 8 60 10 117 3 13 50 232 2 14 58 226 5 27 108 458 2 66 1 57 3 123 3 43 2 67 5 110 2 61 1 49 3 110 3 10 76 246 2 6 44 217 5 16 120 463 0 74 2 54 2 128 2 48 3 64 5 112 0 63 3 52 3 115 3 5 48 233 1 9 61 231 4 14 109 464 0 49 0 59 0 108 0 53 1 54 1 107 1 47 1 55 2 102 1 2 44 193 2 4 49 217 3 6 93 410 2 43 2 52 4 95 3 60 3 58 6 118 1 50 2 54 3 104 5 11 49 202 2 9 38 202 7 20 B7 404 5 32 6 34 11 66 8 3B 9 36 17 74 2 36 8 40 10 76 9 24 23 129 7 30 34 144 16 54 57 273 3 31 45 36 88 67 3 27 30 29 73 56 3 28 36 23 79 51 4 173 32 118 52 163 37 125 96 336 69 243 2 17 54 16 116 33 3 22 52 20 115 42 7 24 47 17 104 41 0 232 25 88 44 197 12 65 94 429 37 153 9 17 51 22 110 39 0 1B 50 16 110 34 9 11 62 10 111 21 1 229 13 59 52 215 10 58 113 444 23 117 8 20 52 11 110 31 8 B 65 6 123 14 6 12 59 10 125 22 1016 2069 017 1961 Day Totals 3085 2962 Split 4 51 84 50.61 48.14 49.34 Peak Hour 11:00 12:45 11:00 12:15 11:00 ue 246 270 242 264 48B k._.F. .93 .87 .91 .91 .93 6047 12:45 519 .95 270 ,11V CITY OF LA QOIRTA CO➢NTS UNLIMITE➢, INC. N/S: HANS STREET 909.247.6716 E/W: LA PALMA DRIVE 24 HOUR ENTERING VOL➢ME COUNT _ BAST/WEST ------ EBND ------ >< ------ WEND ------x------Com 12:00 10/30 — 0 5 0 19 12:15 3 3 9 17 12:30 1 8 0 24 12:45 2 6 0 16 0 9 16 01:00 1 3 12 13 01:15 0 3 0 14 01:30 1 5 2 16 01:45 1 3 6 17 4 18 16 02:00 2 5 6 20 02:15 1 8 0 24 02:30 1 5 0 11 02:45 1 5 4 22 2 8 23 03:00 0 5 0 12 03:15 1 7 0 11 03:30 0 7 0 16 03:45 0 1 6 25 2 2 21 04:00 0 10 0 15 04:15 0 2 0 16 04:30 0 5 0 14 04:45 0 t 8 25 0 ' 8 05:00 0 6 3 13 05:15 1 4 0 17 05:30 0 9 0 16 05:45 0 1 2 21 1 4 28 06:00 0 5 0 15 i 0 6 0 21 1 0 0 7 06:45 0 1 0 11 4 4 16 07:00 0 7 0 11 07:15 1 5 5 12 07:30 1 3 4 6 07:45 2 4 1 16 8 17 0 08:00 11 2 24 6 08:15 9 1 14 2 08:30 18 1 18 4 08:45 11 49 6 10 21 77 12 09:00 14 1 27 13 09:15 10 0 22 13 0 9 : 3 0 8 3 13 4 09:45 9 41 2 6 19 81 5 10:00 10 0 14 7 10:15 9 3 16 0 10:30 6 1 13 2 10:45 5 30 0 4 13 56 5 11:00 5 5 17 2 11:15 2 0 12 0 11:30 5 1 13 2 Totals 157 179 329 565 Day Totals 336 894 Split 1 37.31 24.0 67.7t 75.91 Peak Hour 08:30 03:15 08:30 05:30 le 53 30 88 80 e .B. .73 .75 .81 .71 76 59 78 60 53 74 59 29 24 35 14 15 21 13 3 5 5 21 126 122 86 486 1230 92 76 100 85 78 95 I 1 70 I i I l 45 i 3 34 3 1 1 41 1 3 3 S 18 08:30 05:30 141 102 .85 .85 Site Code : 000029974347 Start Date: 10/30/1999 File I.D. : LQADLPEW Accident History Adams Street/La Palma Avenue Intersection 1997 - No accidents 1998 - No accidents 1999 - One (1) accident • Report #99.156 4/25/99 2000 - One (1) accident • Report #00.356 12/2/00 n LJ 272. - 1 01; Accident History Adams Street/Westward Ho Drive Intersection 1997 - Two (2) accidents • Report 97.211 6/27/97 • Report 97.298 12/31 /97 1998 - No accidents 1999 - One (1) accident • Report #99.146 3/22/99 2000 - Two (2) accidents • Report #00.116 2/8/00 • Report #00.187 4/14/00 • 2001 - One (1) accident • Report #(not yet assigned) 3/03/01 • 273 013 ATTACHMENT 2 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION MUTCDNUMBER -Wll-2 rr CODE W54A L E A • B D �C D AOLORS SIGN SIZE (INCHES) DIMENSIONS (INCHES) A B C D E 24 x 24 24 3/8 5/8 10 1-1/2 30 x 30 30 1 /2 3/4 12-1 /2 1-7/8 36 x 36 36 5/8 7/8 15 2-1/4 48 x 48 48 3/4 1-1 /4 20 AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: May 15, 2001 CONSENT CALENDAR: STUDY SESSION: _ Consideration of an Agreement With The County of Riverside to Provide Fire Protection, Fire PUBLIC HEARING: Prevention, Rescue, and Medical Aid for the City of La Quinta W*601NWAVI •1 Approve an Agreement (pending City Attorney approval as to form) with the County of Riverside to provide fire protection, fire prevention, rescue, and medical aid for the City at current levels of service. Currently the County provides a basic level of fire service within the City. There is no contract between the parties for the service. Costs to provide the service are funded through Redevelopment Pass Thru and Structural Fire Tax monies. In the Fiscal Year 2000/2001 those funds will exceed the cost to provide services by approximately $510,705. The County would like the City to enter into a contract to provide services within the City. In turn, the County would credit 100 percent of the Structural Fire Tax funds and all but the first $188,300 of the Redevelopment Pass Thru funds towards fire services in the City. As discussed at the February 20, 2001 study session, if the City were to be credited for the entire amount of Pass Thru funds, then it would not be entitled to receive "no -low" property tax monies from the County which is estimated to be between $400,000 and $500,000 annually. The updated tables below indicate the positive financial impact that the City would realize if it enters into the proposed Agreement. Fiscal Year 2000/01 Structural Fire Tax $ $394,122 RDA Pass Thru $1,457,142 Less hold back $ 188,300 Total City Credit $1,662,964 Cost of service $1,340,559 Net surplus to City $ 322,405 275 Fiscal Year 2001 /02 Structural Fire Tax RDA Pass Thru Less hold back Total City Credit Cost of service Net surplus to City Total Surplus for Fiscal Years 2000/01 and 2001/02 $ 427,514 $1,554,188 (Assumes 6% growth) $ 188,300 $1,793,402 $1,392,986 $ 400,416 $ 722,821 The surplus could be used to increase levels of service, to offset future service costs, or be accumulated for future capital improvements. The County would not reimburse the City with cash for any surplus funding. Without an agreement in place, the entire surplus will be retained by the County. None At the February 20, 2001 City Council meeting the issue of fire and emergency medical services was discussed. A portion of the staff report for the item is included as Attachment 1 . At the meeting, staff was given direction to engage a consultant to provide possible alternatives for the creation of a public safety assessment district. It was also suggested that the funding scenarios should be sufficient to provide a level of service that would include three fire stations, staffed with three full time personnel, and one City wide paramedic assessment squad (Scenario #8 in the original staff report). The minutes of the discussion are included as Attachment 2. Staff is in the process of working with a consultant to provide options and guidelines for the formation of a public safety assessment district. This will be brought before the City Council for consideration as a separate issue at a later date, as will the issues of a third fire station location and construction funding. The purpose of today's consideration of the agreement (Attachment 3), is to "lock in" the surplus funds for the City starting with Fiscal Year 2000/01, rather than to let the monies be retained by the County. There are still some issues regarding the 2.76 02 implementation of the trust and certain clarifications which need to be included in the proposed Agreement and approved by the City Attorney. These changes will be completed prior to the Mayor signing the document. Staff is not recommending that any changes be made to the staffing or service levels at this time. "140OFTHITI The alternatives available to the City Council include: Approve an Agreement (pending City Attorney approval as to form) with the County of Riverside to provide fire protection, fire prevention, rescue, and medical aid for the City at current levels of service; or 2. Do not approve the Agreement with the County of Riverside to provide fire protection, fire prevention, rescue, and medical aid for the City at current levels of service; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direc or of Building & Safety ,Apt o d for submyion ( Thomas P. Genovese, City Manager Attachments: 1 . Partial staff report from February 20, 2001 Study Session regarding enhanced Fire and Emergency Medical Services and Lighting and Landscaping Services 2. Minutes from February 20, 2001 Study Session item regarding Fire and Lighting and Landscaping services 3. Agreement with Riverside County to provide Fire Protection, Fire Prevention, Rescue and Medical Aid for the City of La Quinta including "Exhibit A" staffing levels for Fiscal Year 2000/01 and 2001/02 277 ATTACHMENT 1 Titi�p 4w AGENDA CATEGORY: BUSINESS SESSION: _ COUNCIL/RDA MEETING DATE: February 20, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of Enhanced Fire and Emergency Medical Services and Lighting and Landscape Services PUBLIC HEARING: _ Provide staff with direction regarding the desired levels of fire and emergency medical services, and preferred funding sources for any proposed enhancements. Provide staff with direction regarding the funding sources for the City Lighting and Landscape Maintenance costs. Fire and Emergency Medical Services Currently the County provides a basic level of fire service within the City. There is no contract between the parties for the service. Costs to provide the service are funded through Redevelopment Pass Through and Structural Fire Tax monies. In the Fiscal Year 00/01 those funds are estimated to exceed the cost of services by approximately $294,532. The County has requested that the City enter into a contract for services. In turn, the County would credit 100 percent of the Structural Fire Tax funds and all but the first $188,000 of the Redevelopment Pass Thru funds towards fire services in the City. Based on the figures for Fiscal Year 2000/01, the table below identifies the funding for services. Structural Fire Tax $ 381,093 RDA Pass Thru $1,253,998 Less hold back $ 188,000 Total City Credit $1,447,091 Cost of service $1,340,559 Net surplus to City $ 106,532 The surplus could be used to increase levels of service, to offset future service costs, or be accumulated for future capital improvements. The County would not reimburse the City with cash for any surplus funding. Attachment 1 depicts alternate levels of service, and the costs associated with each level of service, and the amount of (surplus) or deficit that would result after the credit described above has been applied. The options range from a surplus of $106,532 to a deficit of $1,613,331 depending upon the level of service chosen. Lighting and Landscape Maintenance In preparing the FY 00/01 Lighting and Landscape Report, staff identified $1,525,360 in total costs for maintaining the City landscaping and lighting maintenance. Of this amount , $1,137,308 was eligible for inclusion in Lighting and Landscape District 89-1 and $388,052 was not eligible. The $388,052 of ineligible projects, which is funded by the General Fund and not included in the Lighting and Landscape funding, includes maintaining the Sports Complex, park sites, Civic and Senior Center sites and entrance monuments. Since the passage of Proposition 218 by the voters, the City of La Quinta has maintained the Equivalent Dwelling Unit (EDU) for Lighting and Landscape District 89-1 at $35.60 and collected $773,675 in FY 00/01. Therefore, of the $1,137,308 identified as eligible, only $773,675 was collected. The General Fund paid the $363,633 difference. In summary, for FY 00/01, of the $1,525,360 of Lighting and Landscape Maintenance costs, $773,675 (51 %) was paid for by the Lighting and Landscape District and $751,685 was paid for by the General Fund (49%). In the near future additional lighting and landscape projects such as the Civic Center Complex, Cove Oasis, 18-acre park site north of the High School, and landscape medians will be constructed. There may be special powers granted to Charter Cities. At the May 16, 2000 Council meeting, the Council directed staff to bring the issue of a possible increase in the Lighting and Landscape assessment back for consideration in January 2001. 279 Additionally, the City has been discussing fire services with the County of Riverside. This discussion has included fire service levels, emergency medical service and the potential need for an additional station. Finally, staff has had preliminary discussions with legal counsel regarding general taxes and benefit assessments to ascertain some of the methods available for such funding mechanisms. The purpose of this report is to initiate discussion of the various issues relating to Fire Services, the Lighting and Landscape District and preliminary legal aspects of potential funding mechanisms. As the City Council is aware, the Resource Allocation Plan (RAP) indicates a projected shortfall of $ $1,416,411 beginning in FY 2001-02. The implementation of enhanced services for Fire Protection , Emergency Services, and/or Lighting and Landscaping will have to be borne by the General Fund unless alternative funding sources such as general taxes, special taxes, or benefit assessments are implemented. Fire and Emergency Medical Services Currently, County Fire operates similarly to a Special District within the City. They utilize structural fire taxes and redevelopment pass through funding to support their operations. The Fire Department currently receives no funding directly from the City, nor is it under contract to provide services to the City. Any funds in excess of the cost to provide the service are retained by the County, as depicted in scenario number 1 of Attachment 1. The County currently provides the same level of basic fire service within the City as it does within the unincorporated areas of the County. This service level includes two persons on each engine. The County has committed to incrementally increasing the standard staffing to three on an engine at all County stations over the next six years. There are two fire stations in La Quinta, Station 32 in the Cove area, and Station 70 at PGA West. Northern portions of the City are served by stations in Indio and Indian Wells. Emergency Medical Service American Medical Response (AMR), which is under contract with the County Emergency Medical Services Agency (EMS), has the exclusive right to provide advanced life support ambulance transport service in La Quinta. This exclusivity would even preclude the City from creating its own ambulance transport service through a City or contract fire department. 280 AMR currently serves the cities of La Quinta, Palm Springs, Desert Hot Springs, and the unincorporated areas of the County. AMR averages around fifty calls per month r v_. in La Quinta. The patient is billed directly for the ambulance service. The contract mandates that AMR arrive on the scene of an incident within ten minutes of being dispatched or be subject to monetary fines (in some rural unincorporated areas longer response times are allowed). It is also required to meet the mandated response time in 90% of the calls or additional penalties are levied. It is important to note that the entire Valley is treated as one zone for the purposes of calculating the 90% compliance criteria. As a result, AMR has continually been able to meet the 90% threshold on a zonal basis, while La Quinta has realized a slightly lesser level of service (approximately 80-85% on time service). Under discussion is a method by which victims could receive emergency paramedic care within a shorter time frame (i.e. within five minutes of dispatch). One proposal is to staff the engines with a firefighter/paramedic. This would allow treatment to be initiated if the engine arrived on scene before AMR. It also increases the firefighting capability of the unit. One drawback to this configuration is that when the engine responds outside the City limits, the firefighter/paramedic goes with the engine. A second option is the establishment of an "assessment squad(s)" which would be staffed by a paramedic team (or individual) capable of providing advanced life support services. The unit,would respond and treat victims but would not provide transport to the hospital. This would allow the assessment unit(s) to stay exclusively within the City's boundaries. The assessment unit(s) would be in addition to the AMR ambulance system currently in place. AMR would still be required to have a transport ambulance at the scene of an incident within ten minutes of dispatch or be subject to monetary fines per the contract. Staffing for the assessment unit can be obtained from two possible sources. One source is AMR which will provide the unit staffed with one paramedic, twenty four hours a day, seven days a week for approximately $289,000 per year. The other source for providing staffing for an assessment unit is the County Fire Department, which contracts with the California Department of Forestry for fire and medical services. The cost for one assessment unit is $445,060 and is included as scenario number 3 in Attachment 1. This scenario provides for two firefighter/ paramedics twenty four hours a day, seven days a week. Included as Attachment 2 (as provided by the County Fire Department) are some of the advantages and disadvantages of utilizing a paramedic assessment squad. Future Fire Station The City Council has previously discussed this issue in conjunction with the design of the Community Park at Westward Ho and Adams and has eliminated the park site as a potential location for a station to serve the northern portion of the City. The issue of the exact location and type of fire station to serve the northern portion of the 281 City will be brought before the City Council at a future meeting. The estimated cosi C i ;8 for a new station is $2,029,220 (including the cost of an engine) as indicated in Attachment 3 and based on a recently completed "urban" station similar to the Del Webb Sun City facility. Costs for a "heavy urban" station which would house an engine and a truck company are estimated at $2.3 million. This figure was used for scenarios 5 through 8 in Attachment 1. This figure includes the larger building and the engine. It does not include the cost of a ladder truck which is estimated at $700,000. County Fire has indicated that it is possible that adjacent jurisdictions may participate in the costs of providing a truck company at our future north end station since the location would allow the truck company to serve parts of Indian Wells, Indio and Bermuda Dunes. To date, staff has not discussed this issue with these other jurisdictions. For purposes of today's discussion it is sufficient to give staff direction as to the need for an additional station as it relates to the desired level of fire and emergency medical service, as well as preferred funding sources for construction. Possible Funding Sources Fire Station Construction Appendix B of the developer impact fee report dated May 1999, which was not adopted, contained costs for the North Area Station ($1,750,000) and Village Cove Area Station (footnote 1) ($682,500) and has been included as Attachment 4. This fee could be updated and imposed upon new development to pay for the costs of these facilities. It would take a number of years to collect the funds necessary to construct the facilities on a pay as you go basis. To expedite the construction, the City may have to consider loans or advances from other funding sources, if available. On -Going Operations Staff has prepared a City by City Fee Analysis of Coachella Valley Cities and how much is charged for Fire Services, which can be found in Attachment 6. The Cities of Rancho Mirage ($73.66 Levy Rate (LR) - Total amount - $888,391) , Palm Desert ($48 LR - Total Amount - $1,436,336) and Indian Wells ($120 LR - Total Amount - $490, 815) have a Fire Assessment Tax in place to fund a portion of their Fire Service costs. The other portions come from their Redevelopment Agency Pass Through to the County and General Fund. As mentioned previously, the Fire Department has presented the City various scenarios for Fire and Emergency Services that range up to the additional funding need of $1.6 million. Footnote 1 Coats associated with a 3,500 square foot addition to the existing station 2g2 f, , 9 tr Lighting and Landscape District Staff has included as Attachment 5, the Background and Overview Section from the Preliminary FY 00/01 Lighting and Landscape Report which outlines the impacts that Proposition 218 has placed upon the Lighting and Landscape District - i.e. requiring the $751,685 General Fund contribution . Staff has prepared a City by City Analysis of Coachella Valley Cities to illustrate how much is charged for Lighting & Landscaping which can be found in Attachment 6. As the chart illustrates, the lighting and landscaping rates vary significantly from District to District based upon how they were formed and the level of service. Most Cities in the Coachella Valley have some form of a Lighting and Landscape District(s) in place. Some Cities, such as La Quinta have a City wide rate while others have many narrowly defined zones. The City of Rancho Mirage also has a Special Park Tax ($18.96 Levy Rate (LR) - Total amount - $299,585). Possible Funding Mechanisms Rutan & Tucker has listed the various funding mechanisms such as General Taxes, Special Taxes and Benefit Assessments in Attachment 7. This chart provides information regarding the election procedures, votes required and other comments. Depending on the direction of the City Council relating to the above referenced discussion, the City staff would complete additional analysis and study including but not limited to: (1) additional details regarding the process(es) for implementation of funding mechanisms; (2) analysis of funding amounts required for the desired levels of services; (3) timing for the implementation of services and/or funding mechanisms; and, (4) information regarding consultant services/contractors required for implementation of services and/or funding mechanisms. 283 _ �10 Res ectfully su mitt John M. alc ner, Finance Director A/proved for submission b Thomas P. Genovese, City Manager Attachments: 1 . Cost Breakdown for various service levels 2. Pros and Cons of providing a paramedic assessment squad 3. Cost breakdown for fire station construction 4. Appendix B DMG Fee Study 5. Preliminary FY 00/01 Lighting and Landscape Staff Report 6. City by City Fee Analysis 7. Rutan & Tucker Legal Analysis LA QUINTA STAFFING LEVEL FISCAL YEAR 20002001- 2 PERSON ENGINE CO. Estimated cat of alternative staffing scenarios for the Cily Manager. _ STRUCTURAL FIRE TAXES 381,093 REDEVELOPMENT PASS THRU FUNDS 1,253.998 TOTAL TAX FUNDING 1,635,091 Less No -Low Offset to County-188.000 Funding Avialable for Tax Credit 1,447.091 SERVICE DELIVERY 1 - CAPT. Startup Cost Ongoing cost COSTS 1.6 - ENG. 3.0 - FF II,a 3.0 - FF II Medic TOTAL 1 2 stations/2.0 staff STA. #32 253,948 214,824 201,508 670,279 STA. #70 253,948 214,824 201,508 670,279 TOTAL COST 1,340,559 • LA QUINTA TAX CREDIT (1,"7,091) BALANCE DUE COUNTY (106,532) 2 2 stations/3.0 staff w/medic STA #32 253,948 214,824 STA.#70 253,948 214,824 TOTAL COST • LA QUINTA TAX CREDIT BALANCE DUE COUNTY 3 2 stations/2.0 staff w/2.0 medic squad 201.508 216,987 887,266 35,000 10,000 201.508 216,987 887,266 35,000 10,000 1.774,533 70,000 20,000 (1,447,091) 327,442 1.0 - FAE Medic 5.0 - FF 11 Medic STA. #32 253,948 214,824 201.508 445,060 1,115,339 STA.#70 253,948 214.824 201,508 670,279 TOTAL COST 1,785,619 • LA QUINTA TAX CREDIT (1,447,091) BALANCE DUE COUNTY 338,528 1.0 - FAE Medic 6.0-FFll,s 5.0-FFIIMedic 4 2 stations/3.0 staff w/2.0 medic squad STA. #32 253,948 214,824 403.016 445,060 1,316,847 STA.#70 253,948 214,824 403,016 871.787 TOTAL COST 2,188,635 LA QUINTA TAX CREDIT (1,447,091) BALANCE DUE COUNTY 741,544 87,000 15,000 87,000 15,000 87,000 15,000 87.000 15,000 285 :..13 LA QUINTA STAFFING LEVEL FISCAL YEAR 20002001- 2 PERSON ENGINE CO. _ Esbrn&W eat of slternalm SUMV sceneri0s fttr Uts CUN Mower' STRUCTURAL FIRE TAXES 381,093 REDEVELOPMENT PASS THRU FUNDS 1,253,998 TOTAL TAX FUNDING 1.635,091 Less No-Lm Offset to County-188,000 Funding Avislable for Tex Credit 1."7.091 SERVICE DELIVERY 1-CAPT. Startup Cat Orgoirp cost COSTS 1.6 - ENG. 3.0 - FF U,s 3.0 - FF II Medic TOTAL 253948 214,824 201,508 670,279 STA 032 STA #70 253,945 214.824 201.508 201,508 670,279 670,279 2,300.000 STA # 253,948 214,824 TOTAL COST 2,010,838 2,300.000 • LA OUINTA TAX CREDIT (1,447,091) BALANCE DUE COUNTY 563,747 6 214,824 STA.#32 253,948 STA.070 253,948 214,824 STA. # 253,948 214.824 TOTAL COST • LA OUINTA TAX CREDIT BALANCE DUE COUNTY 7,4 ,=- STA #32 253,948 214.824 STA 070 253,948 214,824 STA. # 253.948 214.824 TOTAL COST • LA OUINTA TAX CREDIT BALANCE DUE COUNTY $ STA #32 253,948 214,524 STA #70 253,948 214.824 STA. # 253,948 214.824 TOTAL COST • LA OUINTA TAX CREDIT BALANCE DUE COUNTY 3.0 - FF It Medic 201,508 216,987 887,266 201,508 216,987 887,266 201,508 216,987 887,266 2,661,799 (1,447,091) 1,214.708 1.0 - FAE Medic 5.0 - FF 11 Medic 201,508 445,060 1,115.339 201,508 670,279 201.508 670,279 2,455,898 (1,447,091) 1,008.807 30,000 30,000 2.330,000 2,390,000 10,000 10,000 10,000 30.000 87.000 15.000 2.300,000 2,387.000 15,000 1.0 - FAE Medic 6.0 - FF Irs; 5.0 - FF II Medic 403,016 445,060 1,316.847 87,000 403,016 871,787 403,016 871,787 2.300.000 3,060,422 2.337,000 (1,447,091) 1,613.331 15,000 15.000 286 Paramedic Squads Proposal November 23, 1999 PROS: ■ Provides for rapid response of firefighter paramedics with independent transportation. ■ Smaller response vehicle allows for easier maneuvering in congested traffic conditions. ■ Paramedic squad could be restricted to within city response. • Provides additional fire department personnel for emergency incidents. ■ Provides adequate paramedic staffing. ■ Provides additional fire department personnel for fire inspections, fire prevention/education, and public relations programs. • Provides a greater level of EMS assessment/intervention than presently exists. ■ Could be implemented in a reasonable timeframe. • Provides for greater availability of firefighter/paramedics over proposals with FF-II/PM's assigned to fire engines. More versatile. ■ Would provide a minimum of one (1) paramedic operation in the event one paramedic has to accompany a patent to a hospital. The second FF-II/PM could keep the squad operational and in service for additional responses if the need arose. CONS ■ Emergency response volume for one squad unit may become overwhelming as incident demands increase providing squad is sent to every EMS incident in the city. • Additional funding needed for fire service budget. ■ May duplicate ALS response in portions of the City where La Quinta assigned AILS ambulances may arrive prior to the squad. ■ One squad will not be able to cover each EMS response need especially during multiple and simultaneous call situations. • May expose the City to a higher level of liability relating to medical malpractice. 287 10/10/2000 Project Name: North La Quinta ARCHITECT: STK STATION DESIGN: Lakeland Village (Urban) FACILITY BUDGET: 1,729,220 ` FIRE APPARATUS BUDGET: 300,000 _ TOTAL PROJECT BUDGET: 2,029,220 FACILITY: SQ. FT. 6,120 @ $194 CONSTRUCTION COST 1,187,280 CMU Walls 41,820 construction cost 1,229,100 ARCHITECT'S FEE 6.50% 79,892 CONTINGENCY 10% 122,910 LAND COST 0 0 STREET, CURBS & GUTTERS 127,078 SOILS INVESTIG/COMPACTION 4,500 CONCRETE/SOILS TESTING 10,000 TOPO SURVEY 3,000 OTHER ARCHITECT 17,500 UTILITY FEES 12,740 WATER DISTRICT FEES 41,500 LANDSCAPING 12,000 OFFICE FURNITURE 5,000 KITCHENITV ROOM FURN 8,000 STATION COMPLIMENT 12,500 COMM/TELEPHONE SYSTEM 10,000 COMPUTER SYSTEM 3,500 MISCELLANEOUS (Demolition) 20,000 COUNTY PERMITS/FEES 10,000 TOTAL 1,729,220 2029-280-420-2-2158 (HOUSEHOLD FURNISHINGS) 8,000 2029-280-420-2-2312 (MAINTENANCE/GROUNDS) 32,000 2029-280-420-2-2465 (OFF. EUIP-NONFIXED ASSET) 18,500 2029-280-420-2-2541 (PROF. SERVICES - OTHER) 114,892 2029-280-420-2-2957 (UTILITIES) 54,240 2029-280-420-3-3829 (INTERFND EXP-PLANBENG SVCS) 10,000 2029-280-420-4-4101 (BUILDINGS) 1,479,088 1001-280-421-2-2289 (MAINT - FIRE SYSTEMS) 12,500 1001-280-421-4-4265 (Vehicles - Fire Trucks) 300,000 TOTAL 2,029,220 ATTACHMENT 2 City Council Minutes 5 February 20, 2001 EISENHOWER DRIVE, SOUTH OF CALLE TAMPICO (CHAPMAN GOLF DEVELOPMENT L.L.C. AND CITY OF LA QUINTA). It was moved by Council Members Sniff/Adolph to adopt Ordinance No. 352 on second reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None Council recessed to Redevelopment Agency meeting. Council reconvened. STUDY SESSION 1. DISCUSSION OF ENHANCED FIRE AND EMERGENCY MEDICAL SERVICES AND LIGHTING AND LANDSCAPE SERVICES. A brief staff report was presented by Finance Director Falconer and Building & Safety Director Hartung regarding enhanced fire and emergency medical services. In response to Mayor Pena, Mr. Hartung advised American Medical Response (AMR) has exclusive ambulance rights in La Quinta. John McLaughlin, Riverside County Fire Department Division Chief, explained AMR's exclusive rights were grand -fathered in through a lawsuit and followed up by State legislation. He stated the County's Emergency Medical Services Agency (EMS) can give permission for transport service but they have been reluctant to do so. He noted the ambulance services for Indio and Cove Communities were in place prior to the lawsuit and legislation. In response to Council Member Sniff, Chief McLaughlin stated the County would work with the City in providing new ambulance services should AMR cease doing business. In response to Mayor Pena, Chief McLaughlin confirmed Cathedral City has its own ambulance service. He noted many areas have implemented a paramedic City Council Minutes 6 February 20, 2001 squad without transporting rights. He stated in an emergency situation, AMR must give permission before an alternate ambulance service can transport within AMR's area. In response to Council Member Sniff, Chief McLaughlin explained the transition process that takes place when fire department paramedic services arrive on the scene prior to ambulance services and advised it is a smooth transition. In response to Council Member Perkins, Chief McLaughlin stated Indio has an agreement with AMR to serve as back-up if an AMR unit is not available. In response to Mayor Pena, Chief McLaughlin stated the number of ambulances provided by Cove Communities is based on population and call load. Council Member Sniff noted a four or five-minute delay waiting for an ambulance could be life threatening and Chief McLaughlin advised that is when fire department paramedic services can provide interim care until the ambulance arrives. In response to Council Member Sniff, Walter Andrews, speaking on behalf of the Riverside County Executive Office, explained how "no -low" property tax is allocated to the City by the County. He stated the Structural Fire Tax and RDA Pass Thru funds are not included in that calculation. He stated if they were included in the calculation, the City would not receive "no -low" property tax monies that presently are in an amount significantly higher than the $188,000 kept by the County. He advised Government Code Sections 25642 and 25643 allow the County to determine the level of fire protection for the City and use whatever resources it chooses to fund those services. In response to Mayor Pena, Mr. Andrews stated the Riverside County Fire Department owns the buildings and equipment and contracts with the California Department of Forestry for personnel to provide fire protection. In response to Council Member Sniff, Mr. Andrews stated since the County gives the City money through the "no -low" tax laws, it does not feel it is appropriate to give the City a 100% refund of the surplus. He stated if a contract agreement is not reached this year with the City, the County will keep the $294,532 surplus amount. He noted the proposed contract with the County for this fiscal year would cap the refund amount at $188,000 and the City would have access to the remaining $106,532 in a trust fund to use for capital facilities and equipment. 290 (18 City Council Minutes 7 February 20, 2001 City Manager Genovese confirmed there is some merit to the argument presented by Mr. Andrews. He noted the City currently receives $400,000- $500,000 of "no -low" property tax monies and would lose that amount to gain $188,000 if the City were to detach and have its own fire department. In response to Council Member Adolph, Mr. Andrews advised the City, not the County, is legally responsible for providing fire services in La Quinta, either through a City fire department or by contracting with the County. He added that responsibility includes the provision of fire stations and equipment. He felt the County has been more than generous in funding the City's fire program beyond the amount of money collected through taxes. Council Member Adolph commented on the difficulty of explaining to residents why they should pay a fire tax when they already pay for fire protection services through property tax bills. In response to Council Member Henderson, Mr. Andrews stated in the past it has not been beneficial, to the City or County, to have a contract. The purpose in considering a contract now is because the City wishes to enhance its fire services at a cost that will exceed the tax dollars provided. Council Member Henderson noted the City is considering options to increase fire services because the residents have requested it and if the City decides to ask its residents to pay for fire services it will be for those enhanced services and not the baseline services proposed by the County. Council Member Sniff asked if the $188,000 is being used in the unincorporated area of the County, to which Mr. Andrews responded yes. Council Member Adolph asked if the County Fire Department expects to receive any of the surplus funds found in last year's County audit, to which Mr. Andrews responded no. In response to Council Member Perkins, Chief McLaughlin confirmed under the regional response system each fire station has a five-minute response radius, which could result in the new station covering part of Indian Wells just as the Indio station covers part of La Quinta. He felt it is extremely practical for the City to have a third fire station and noted North La Quinta is not receiving the same level of response provided to other parts of the City. In response to Council Member Henderson, Chief McLaughlin explained the Bermuda Dunes fire station was relocated to Sun City because of growth and 291 r.19 City Council Minutes 8 February 20, 2001 long-term planning. He added the Bermuda Dunes station is still open and staffed by an active volunteer group. In response to Council Member Sniff, Chief McLaughlin stated the five-minute response time begins when the fire station receives the call from dispatch. In response to Council Member Adolph, Fire Chief Cooley advised the statistical information in the quarterly report includes calls from the two La Quinta fire stations as well as stations in the surrounding cities. Robert Tyler, 44-215 Villeta Drive, noted most of the City's recent growth has been in North La Quinta and encouraged the City to ensure that area has adequate fire and emergency medical services. He further noted Indian Wells' residents are not charged for ambulance/paramedic service. Council Member Henderson observed Indian Wells' residents pay a fire tax to cover that service. Public Works Director Vogt then presented a brief staff report regarding lighting and landscape services. In response to Mayor Pena, Mr. Vogt confirmed a reference to the CPI is made in the Lighting and Landscape Assessment District but due to Proposition 218, the City cannot change the methodology or increase the cost per dwelling unit. He confirmed a cost -of -living clause could be included if formation of an additional assessment district is put on the ballot for a vote. Mr. Falconer noted under the methodology used prior to Proposition 218 the EDU rate would now be over $52 per dwelling unit. Council Member Sniff asked what vote percentage is required to increase the EDU rate. Mr. Vogt advised an increase in the assessment district requires a two-thirds vote and a general tax requires a majority vote. Mr. Genovese stated the standard lighting and landscape assessment process requires 50% of the ballots received but if the ballot is not successful, the City is at risk of losing the current EDU rate. 292 City Council Minutes 9 February 20, 2001 In response to Council Member Henderson, Mr. Genovese confirmed the City can propose a new assessment district that does not include the components of the current assessment district. In response to Council Member Henderson, Mr. Falconer stated the projected EDU rate of $52 includes other projects, such as parks, that were taken out of the assessment district after Proposition 218. Council Member Henderson pointed out the City reduced the EDU rate from $42.00 to $35.60 prior to adoption of Proposition 218. In response to Council Member Adolph, Mr. Falconer stated approximately $300,000 will be needed annually for future improvements at the Civic Center, community park, and new medians, in addition to the approximately $700,000 already being paid out of the General Fund for lighting and landscape. Mayor Pena suggested the possibility of asking residents to approve a public safety tax to include both fire and increased law enforcement services. Council Member Perkins agreed and suggested staff also be directed to come up with options for an additional lighting and landscape tax. He was concerned about using the General Fund for lighting and landscaping costs. Council Member Henderson stated she felt it would be difficult to ask residents to approve two assessments at the same time. She felt fire service is critical. Mayor Pena wished to have staff provide an analysis on both. In response to Council Member Henderson, Mr. Genovese confirmed a new fire station and upgrading of an existing fire station would be capital improvements funded through the Developer Impact Fee. He stated staff is looking at updating the developer fee to include it. In response to Council Member Sniff, Mr. Vogt advised the current Lighting and Landscape Assessment District does not include facilities or parks. Council Member Sniff agreed with looking at two separate assessment districts, one for parks and additional medians and one for police and fire. Council Member Adolph agreed with looking into a police and fire assessment. However, he felt the City may need to bite the bullet and continue paying for 293 City Council Minutes 10 February 20, 2001 the additional lighting and landscape costs from the General Fund rather than ask residents to approve two assessments at the same time. In regard to fire and emergency medical services, Council Member Henderson suggested looking at an assessment amount that will cover three fire stations. Mayor Pena agreed and suggested looking at Scenario #8 on Page 10 of the staff report which includes three fire stations with three staff and a two -person medic squad. Mr. Genovese advised if Council wishes to look at both a lighting and landscape assessment district and a public safety assessment district, the next step will be to hire consultants, one being an assessment engineer to provide different scenarios. Council concurred to direct staff to prepare analysis on both a lighting and landscape assessment district and a public safety assessment district. REPORTS AND INFORMATIONAL ITEMS CVAG Human & Community Resources Committee — Council Member Adolph referenced information he distributed to Council regarding "Proposed Animal Campus Operational Costs." All other reports were noted and filed. DEPARTMENT REPORTS 5-A. JOINT CITY COUNCIL/PLANNING COMMISSION MEETING DATE. Council concurred to direct staff to reschedule the Joint City Council/Planning Commission Meeting to April 4, 2001, at 6:00 p.m. and include a one -hour presentation by CVWD. 6-B. RESEARCH ON PREPARATION OF A CITY CALENDAR. 294 ATTACHMENT 3 A COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, AND MEDICAL AID FOR THE CITY OF LA QUINTA THIS AGREEMENT, made and entered into this day of , by and between the County of Riverside, hereinafter called "County", and the City of La Quinta hereinafter called "City", whereby it is agreed as follows: I PURPOSE The purpose of the Agreement is to arrange for the County, through its Cooperative Agreement with the State of California, to provide the City with fire protection, fire prevention, rescue, and medical aid services, herein after called fire protection services. This Agreement is entered into pursuant to the authority granted by Government Code Sections 55603, 55603.5, 55632, 55606 and 55642, and will provide a unified, cooperative, integrated, and effective fire protection, rescue, and medical aid system which will satisfy the combined County/City responsibilities to protect lives, property and natural resources. II COUNTY IN CHARGE A. The County Fire Chief shall represent both parties during the period of this Agreement and that Officer shall, under the supervision and direction of the County Board of Supervisors, have charge of the organization described in Exhibit "A", attached hereto and made a part hereof, for the purpose of providing fire protection services as deemed necessary to satisfy the needs of both the County and Agency, except upon those lands wherein other agencies of government have responsibility for the same or similar fire protection services. B. The County will provide the services (at the levels specified in Exhibit "All) in return for the payments made by the City under Paragraph III. C. The County will be allowed flexibility in the assignment of available personnel and equipment in order to provide the fire protection services, rescue and medical aid services as agreed upon herein. D. The County provides fire personnel thru its contract with the California Department of Forestry and Fire Protection and if during the term of this agreement City shall r 295 '`" desire a reduction in STATE civil service em loyees assigned to the organization provided for in Exhibit 4 , City shall provide one hundred twenty (120) days written notice of the requested reduction. Proper notification shall include the following (1) The total amount of reduction; (2) The firm effective date of the reduction; and (3) The number employees, by classification, affected by a reduction. If such notice is not provided, City shall reimburse County for relocation costs incurred by STATE because of the reduction. Personnel reductions resulting solely due to an increase in STATE employee salaries or STATE expenses occurring after signing this agreement and set forth in Exhibit � 4 to this agreement shall not be subject to relocation expense reimbursement by City. E. The City shall appoint the County Fire Chief referred to under Paragraph A. above, to be the City Fire Chief. III PAYMENT FOR SERVICES A. The City has appropriated a sum of money to provide fire protection services within the area of responsibility of the City for the period from the date of execution of this Agreement to June 30, 2001; to that sum so appropriated, the County shall allow a credit to City in the estimated amount as represents 100% structural fire taxes and redevelopment pass thru funds in excess of $188,300 collected by County within the areas of responsibility of the City. The amount of this credit shall be as determined by the County Auditor -Controller prior to the County's billing of its claim for services with City as approved herein. The claim filed by County with City shall be those expenses in excess of the credit allowed to City. If the credit allowed to City is in excess of the expenses, any excess credit will be deposited by the county into a trust fund for future fire facilities, equipment and/or services within the City. B. The County shall make a claim to the City for the cost of contracted services as shown on Exhibit "A" during each of the following periods: (1) July 1 through September 31, claim in October; (2) October 1 through December 31, claim in January; (3) January 1 through March 31, claim in April; and (4) April 1 through June 30, claim in April for estimated cost of services, with final reconcilation to actual costs resulting in an additional claim or refund to City, in July. City shall pay each claim within fifteen (15) days after receipt thereof. The County shall allocate the credit, as determined in III A, to each claim in the amount of 25% of the credit. C. Any change of the salaries or expenses set forth in said Exhibit "A" made necessary by action of the Legislature or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds 296 ". represented therein or as on said Exhibit "A". There shall be no obligation on the part of the City to expend or appropriate any sum in excess of Exhibit "A" which exceeds the appropriation of the City for the purposes of the Agreement. If within thirty (30) days after notice, in writing, from the County to the City that the actual cost of maintaining the services specified in Exhibit "A" as a result of Legislative or other action will exceed the total amount specified therein, and the City has failed to agree to make available the necessary additional funds, the County shall have the right to reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify the City, in writing, specifying the services to be reduced. If City desires to add funds to the total included herein to cover the cost of increased salaries or services, such increase shall be accomplished by an amendment to this Agreement approved by the parties hereto. IV HOLDING OVER A. The initial term of this Agreement shall be from July 1, 2000 to June 30, 2005 unless terminated earlier. The term of this agreement shall be a one (1) year term thereafter. Either party may terminate this Agreement at any time by providing a written notice of termination to the other party hereto twelve (12) months prior to the effective date of termination. In no event shall this Agreement be terminated by either party prior to June 30, 2002. If no written notice of termination is received by either party, this Agreement shall be automatically renewed at the same level of service, but at the level of expense being incurred in the new time period by the County, and otherwise on the same terms and conditions herein specified, so far as applicable until: (1) A new Agreement is fully executed, or (2) Termination of the Agreement following Twelve (12) months prior written notice of termination, or (3) New Exhibit "A" is mutually agreed to by and between the parties. B. This Agreement may be terminated without the twelve (12) month notice referred to in Paragraph IV A by mutual consent of the parties, C. Nothing herein shall be constructed as excusing City's compliance with Government Code Section 25643. V COOPERATIVE OPERATIONS 29 7 All fire protection, rescue, and medical aid work contemplated under this Agreement shall be done by both parties to this Agreement working as one unit; therefore, personnel and equipment, regardless of whether they are included in Exhibit "A" may be temporarily dispatched elsewhere from time to time for mutual aid. VI MUTUAL AID When rendering mutual aid or assistance as authorized in Section 13050 and 13054, Health and Safety Code, the County may demand payment of charges and seek reimbursement of City costs for personnel as funded herein, under authority given by Section 13051 and 13054, Health and Safety Code. The County in seeking said reimbursement will represent the City in following the procedures set forth in Section 13052, Health and Safety Code. Any recovery of City costs, less collection expenses, will be credited to the City. VII PROPERTY ACCOUNTING All personal property provided by Agency and by the County for the purpose of providing fire protection and rescue services under the terms of this Agreement shall be marked and accounted for by the County Fire Chief in such a manner as to conform to the standard operating procedure established by the County Fire Department for the segregation, care, and use of the respective property of each. VIII SERVICES BY COUNTY The "organization" to be provided by County and the estimated cost of services to be performed by said "organization", and all related costs, are set forth in Exhibit „A„ A. All related expenses borne directly by the County and to be reimbursed by the City shall be shown separately. B. The City agrees to pay the actual cost of salaries, plus retirement and all other employee benefits, for those personnel employed in accordance with Exhibit "A". The budget shall be based on a maximum salary plus all benefits. C. Reimbursement to the County may be paid from any 298 ^� Commission funds budgeted without regard to category and, if necessary, from any contingency item. IX LIABILITY A. County shall defend, indemnify and hold City harmless from all loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees occurring in the performance of this Agreement between the parties hereto, to the extent that such liability is imposed on City by the provisions of Section 895.2 of the Government Code of the State of California. B. City shall defend, indemnify and hold County harmless from all loss, costs or expenses caused by the negligent or wrongful act or omission of City officers, agents and employees occurring in the performance of this Agreement between the parties hereto to the extent that such liability is imposed on the County by the provisions of Section 895.2 of the Government Code of the State of California. im DELIVERY OF NOTICES Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to: COUNTY CITY OF LA QUINTA County Fire Chief City of La Quinta 210 W. San Jacinto Ave. 78-495 Calle Tampico Perris, CA 92570 P.O. Box 1504 La Quinta, CA 92253 Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. 0.491 ENTIRE CONTRACT This Agreement contains the whole contract between the parties. It may be terminated at any time or any provision herein contained may be amended or modified upon the mutual written consent of the parties hereto. 299 r '(:7 IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written. Dated: APPROVED AS TO FORM By ATTEST: By Title ATTEST: GERALD A. MALONEY Clerk of the Board By Deputy (SEAL) F:AGR/laquinta CITY OF LA QUINTA By Title COUNTY OF RIVERSIDE By Chairman, Board of Supervisors 05/10/2001 09:47 99406910 PAGE 01 12/21/2000 LA QUINTA STAFFING LEVEL EXHIBIT "A" FISCAL YEAR 2000/2001 - 2 PERSON ENGINE CO. SERVICE DELIVERY 1 - CAPT. COSTS 1.6 - ENG. 3.0 - FF Il,s TOTAL STA. #32 253,948 214,824 201,508 670,279 STA.#70 253,948 214,824 201,508 670,279 TOTAL COST 1,340,559 " LA QUINTATAX CREDIT (1,851,264) BALANCE DUE COUNTY (510,705) SERVICE DELIVERY COSTS: SUPPORT SERVICES Administration Fire Prevention Automotive Dispatch Training Data Processing Haz. Materials Team Communications Accounting Personnel Public Affairs Procurement Volunteer Support Emergency Services * STRUCTURAL FIRE TAXES REDEVELOPMENT PASS THR TOTAL TAX FUNDING OPERATING SERVICES Telephone Radio Maintenance Facility Maintenance Utilities Vehicle Maintenance Fire Engine Fire Engine Maint. Fire Fighting Equip. Training First Aid Supplies Office Supplies/Equip. CAPITAL EQUIPMENT Fire Engines 394,122 1,457,142 1,851,264 03/28/2001 STA. #32 STA. #70 LA QUINTA STAFFING LEVEL FISCAL YEAR 2001/2002 - 2 PERSON ENGINE CO. SERVICE DELIVERY COSTS 262,312 262,312 TOTAL COST * LA QUINTA TAX CREDIT 1 - CAPT. 1.6 - ENG. 224,076 224,076 Contract Tax Credit Excess Less Contract Transfer Contract Trust Fund Increase SERVICE DELIVERY COSTS: SUPPORT SERVICES Administration Fire Prevention Automotive Dispatch Training Data Processing Haz. Materials Team Communications Accounting Personnel Public Affairs Procurement Volunteer Support Emergency Services * STRUCTURAL FIRE TAXES REDEVELOPMENT PASS THR TOTAL TAX FUNDING 3.0 - FF Il,s 210,105 210,105 OPERATING SERVICES Telephone Radio Maintenance Facility Maintenance Utilities Vehicle Maintenance Fire Engine Fire Engine Maint. Fire Fighting Equip. Training First Aid Supplies Office Supplies/Equip. CAPITAL EQUIPMENT Fire Engines 427,514 1,554,188 1,981,702 EXHIBIT "A" "ESTIMATE" TOTAL 696,493 696,493 1,392,986 (1,981,702) 588,716 (188,000) 400,716 s 3o2 3() BUSINESS SESSION ITEM: 4 ORDINANCE NO. 356 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING AN AMENDMENT TO TITLE 13, SECTIONS 13.04.040 ADVISORY AGENCY; 13.04.060 REVIEW AND APPROVAL AUTHORITY; 13.12.140 APPEALS; 13.20.115 AMENDING MAPS; AND 13.20.130 APPEALS OF THE MUNICIPAL CODE ZONING ORDINANCE AMENDMENT 2001-068 CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 1ST day of May, 2001, hold a duly noticed Public Hearing to consider a Zoning Ordinance Amendment regarding revisions to the Subdivision Regulations; and WHEREAS, the Planning Commission of the City of La Quinta, California did on the 10th day of April, 2001, hold a duly noticed Public Hearing to consider revision to the Municipal Code Title 13 Sections 13.04.040, 13.04.060, 13.12.140, 13.20.115, and 13.20.130 within the City of La Quinta; and, WHEREAS, said request has complied with the requirements of the California Environmental Quality Act of 1970 (as amended), and adopted by City Council Resolution 83-68, in that the Community Development Director has determined that the project could not have any significant adverse effect on the physical environment; therefore, the project is exempt pursuant to CEQA Guidelines Section 15061(b)(3); and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts, findings, and reasons to justify the recommendation for approval of said Zoning Code Amendment. 1. The proposed revisions will not adversely affect the planned development of the City as specified by the General Plan for the City of La Quinta because the regulations provide requirements which work in concert with and enhance the community. 2. The proposed Amendment would not be detrimental to the health, safety, and welfare of the City in that it is only a procedural change which still requires the public hearing process. 303 Ordinance No. 356 Subdivision Regulations -Amending Maps May 15, 2001 Page 2 WHEREAS, Section 66472.1 of the California Government Code allows the Advisory Agency to review the amendment of final maps, if prescribed by local ordinance, by a process which includes public notification and an appeal process. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. Sections 13.04.040, 13.04.060, 13.12.140, 13.20.115, and 13.20.130 of the La Quinta Municipal Code is hereby amended for the reasons set forth in this Ordinance and as setforth in Exhibit "A" attached hereto. SECTION 2. ENVIRONMENTAL. Said Zoning Ordinance Amendment request has been determined to be exempt from the California Environmental Quality Act pursuant to Section 15061 . SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED this 15th day of May, 2001 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California M Ordinance No. 356 Subdivision Regulations -Amending Maps May 15, 2001 Page 3 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 305 EXHIBIT "A" ORDINANCE NO. 356 ZONING CODE AMENDMENT 2001-068 13.04.040 ADVISORY AGENCY The Community Development Director is designated an "Advisory Agency" under state law for the purposes of: A. Investigating and preparing reports to the Planning Commission on the design and improvement of subdivisions. B. Approving, conditionally approving or disapproving tentative parcel maps. C. Approving, conditionally approving or disapproving amending of final maps. 13.04.060 REVIEW AND APPROVAL AUTHORITY The authority for review and approval of subdivisions and related land actions is as follows: Type of Action Review Authority Approval Authority Tentative maps •City Staff City Council •Other responsible agencies •Planning Commission Vesting tentative maps •City Staff City Council *Other responsible agencies •Planning Commission Tentative parcel maps •City Staff Community Dev't. Dir. •Other responsible agencies Tentative map extensions •City Staff City Council •Other responsible agencies •Planning Commission 306 Ordinance No. 356 Zoning Code Amendment 2001-068 May 15, 2001 Page 2 Final and parcel maps eCity Staff City Council *Other responsible agencies *Planning Commission Waivers of parcel maps Reversions to acreage Lot line adjustments Lot & parcel mergers Amending Final Maps 13.12.140 APPEALS •City Staff Community Dev't. Dir. •Other responsible agencies *City Staff City Council *Other responsible agencies *Planning Commission eCity Staff e0ther responsible agencies eCity Staff •Other responsible agencies City Staff Other responsible agencies Community Dev't. Dir. Community Dev't. Dir. Community Dev't. Dir. A subdivider or any other interested party may appeal a decision of the Advisory Agency or the Planning Commission by using the following procedures: A. Appeal of the Advisory Agency Decision Within ten (10) calendar days after the date of the decision by the Advisory Agency, a written appeal, accompanied by the appropriate filing fee, may be submitted to the Community Development Department. The "date of decision" shall be either the time a formal noticed hearing is held or the date noted on correspondence mailed to the subdivider indicating the Staff decision. The appeal shall state the item to be appealed and the reason for the request. The Community Development Director shall set the matter for hearing before the Planning Commission within thirty (30) days after the date of filing the appeal. Written notice of the hearing shall be provided by mail to the subdivider, the property owner and those property owners or individuals originally noticed at the time of the first public hearing. 307 Ordinance No. 356 Zoning Code Amendment 2001-068 May 15, 2001 Page 3 B. Appeal of the Planning Commission's Decision Within ten (10) calendar days after the date of the decision by the Planning Commission, a written appeal, accompanied by the appropriate filing fee, may be submitted to the Community Development Department. The City Clerk shall set the matter for hearing before the City Council. The hearing on the appeal shall be held not more than thirty (30) day from the date of receipt of the appeal and shall give written notice of the hearing to the subdivider, property owner, and those property owners or individuals originally noticed at the first public hearing. 13.20.115 AMENDING MAPS Final maps and parcel maps may be amended in conformance with Government Code Section (GC§) 66469 through 66472.1 and the following: A. If amendments are confined to those set forth in GC§ 66469, the amending map shall be filed with the City Engineer in accordance with Sections 13.20.040 and 13.20.050. The City Engineer shall examine the map and if he or she finds that the amendments are limited to those set forth in GC§ 66469 and the amending map complies with GC§ 66470, shall endorse thereon a certification of said finding and the applicant may submit the amending map to the county recorder for recordation. B. An amending map which exceeds the changes set forth in GC§ 66469 but conforms with GC§ 66470 may be filed in accordance with GC§ 66472.1 and the provisions of this section. The map shall be filed with the Community Development Department and shall include the initial application materials and fees specified in Sections 13.12.040 and the materials are as follows: 1. A five hundred foot radius map exhibit, drawn to scale, which displays those properties within five hundred feet of the subdivision boundaries and which identifies the names of the affected property owners, as listed in the latest updated county equalized tax rolls; Ordinance No. 356 Zoning Code Amendment 2001-068 May 15, 2001 Page 4 2. One set of self-adhesive mailing labels and one photocopy of the names and addresses of those property owners within five hundred feet of the subdivision boundary; 3. Fifteen copies of the amending final map, folded accordion style to a size not exceeding eight and one-half inches by eleven inches, with reduced reproducible originals not exceeding eight and one-half inches by eleven inches in size; 4. A preliminary title report prepared and dated not more than ninety days prior to submission of the application; 5. This list is not all inclusive and any other special studies required will be determined by city staff on a case -by -case basis. Prior to map and, if necessary, plan checking by the City Engineer, the applicant shall submit the map checking application materials and fees specified in Section 13.20.50 and (if necessary) the plan checking fees specified in Section 13.24.180. The map shall be processed in the following sequence: Cursory review by staff and outside agencies deemed affected by the amendments; Review and Consideration by Advisory Agency at public hearing; If approved, map and plan checking, as necessary, by the City Engineer; preparation and execution of any needed revisions to the improvement agreement; signatures by City Engineer, City Clerk, and (if a new or amended improvement agreement required) the City Attorney and Community Development Director; recordation via the City's normal process for subdivision maps. Section 13.20.130 Appeals of the Advisory Agency or Planning Commission decisions concerning final maps, amending final maps, parcel maps and waivers of parcel maps shall be processed as provided in Chapter 13.12.140, Subdivision Regulations. 309 REPORT/INFORMATIONAL ITEM: A* MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 10, 2001 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Butler to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Steve Robbins. C. Staff present: Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of March 27, 2001. Commissioner Tyler asked that Page 9, Item #10 be corrected to read, "...since the traffic information..."; Page 11 Item #23 he referenced Washington Street not Highway 1 1 1 ; and Page 18, Item #7 "...plan of the previous approved tract...". There being no further corrections, it was moved and seconded by Commissioners Abels/Tyler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None. VI. PUBLIC HEARINGS: A. Conditional Use Permit 2001-057 and Site Development Permit 2001- 695; a request of USA Petroleum Corporation for review of use and development plans for a gasoline facility, convenience market and automated tunnel car wash to be located at northwest corner of Highway 111 and Dune Palms Road, within Specific Plan 99-036 (La Quinta Corporate Center). 310 G:\WPDOCS\PC4-10-01.wpd 1 Planning Commission Minutes April 10, 2001 1 . Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked staff to verify that no changes were made to the previously approved plan. Staff clarified there were design modifications requested as part of the conditions of approval and the applicant has made those changes. Commissioner Tyler asked if the size and placement of the flagpole had been determined. Staff stated there was a condition requiring them to keep the pole at 22 feet in the front setback as proposed. Commissioner Tyler asked why more turf was being requested by staff. Staff explained it was to be in conformance with the Highway 1 1 1 Design Guidelines to provide more of a mix of the ground cover and turf. Commissioner Tyler questioned Condition #11 and #42.A and the inconsistencies regarding shared driveways on Highway 111 and Dune Palms Road, that had not been resolved. Senior Engineer Steve Speer stated they should indicates a shared driveway on Dune Palms Road and staff would make that correction to be consistent. Commissioner Tyler asked when the sign program would be submitted. Staff stated it would be approved by staff. 3. Chairman Robbins questioned the height of the tower as it appeared to be lower than previously approved. Staff clarified it was the same height as initially proposed. 4. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Mark Mcllvain, representing USA Petroleum, stated he agreed with the recommendations and was available to answer any questions. 5. Commissioner Abels asked when they would begin construction. Mr. Mcllvain stated they hoped to start within the month. 6. Chairman Robbins asked if there was any other public comment on this project. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 311 002 G:\WPDOCS\PC4-10-01 .wpd 2 Planning Commission Minutes April 10, 2001 7. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-046 approving Conditional Use Permit 2001-057, as recommend ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 8. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-047 approving Site Development Permit 2001-695, as recommended. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. C. Environmental Assessment 94-287 Addendum, Specific Plan 94-025 Amendment #1 Conditional Use Permit 99-047 and Tentative Parcel Map 28617; a request of Agiotage Limited/Mainiero, Smith and Associates for Certification of an Environmental Impact Report Addendum allowing a new access road for an approved master planned residential community of 277 hours; Development of a private road on a hillside slope exceeding 20 percent; Amend the Specific Plan allowing a 3,000 foot long private access road along the north side of a 330.70 acre property to serve ten custom lots; and a Tentative Parcel Map subdividing 330.70 acres into four parcels and other lettered street lots located at the bisection of the future Jefferson Street, approximately one half mile south of Avenue 58. 1 . Commissioner Tyler asked Assistant City Attorney Ramirez that since they had just been handed this multi -page document pertaining to this project and somehow they were to absorb it and let it enter their thinking as they make a determination on this project, did they have to acknowledge the contents. He has objected previously and is objecting again to these 11th hour submittals and his question are: a) do they have consider at this late entry; and b) if they do need to consider it, can they continue it to allow adequate time to consider it. Assistant City Attorney Ramirez stated staff and his office have had time to review the letter and digest its contents and he will have comments on this letter during the hearing process. They will provide the 312 Commission with an assessment of the letter as well as the impact, or reported impact, on the previously adopted EIR and 003 G.\WPDOCS\PC4-10-01 .wpd 3 Planning Commission Minutes April 10, 2001 Addendum before the Commission. The Commission does have to consider it at this late stage as it has been provided prior to the Planning Commission meeting. Commissioner Tyler stated that may be well and good but staff and the Attorney's office are not the ones voting on the project. The Commissioners are and they have not had the time to digest its contents. Assistant City Attorney Ramirez stated he understood this and certainly it was not an ideal situation. Staff always encourages early participation but it is not always the case and the only thing staff can do is help the Commission understand the contents and impact of the contents. Commissioner Tyler stated he appreciated the advice, but his immediate reaction is to put it aside and dwell only on the information that was given to him in his agenda packet. 2. Chairman Robbins stated that sometimes the purpose of a late entry is to get the Commission to postpone their decision. Assistant City Attorney Ramirez stated the Commission could ask Mr. Hogan of the Center for Biological Diversity, who wrote the letter, why it was so late. 3. Commissioner Butler stated he concurred with Commissioner Tyler's comments and strongly resented the letter being presented at the last hour. If they have the ability to produce a document such as this they also have the ability to get it to the City in a timely for them to review it and not have to rely on staff to read and digest it for them. As he is voting on this tonight, he agrees with Commissioner Tyler, that he would reject the document based on the basis that he has never had the opportunity to even read it, although he recognizes that is nothing they can deal with at this meeting. He would like them to know if it happens again, don't come. 4. Commissioner Kirk stated he does not completely agree with his colleagues as he has been on the other end and often, and he is sure the Commission will hear from Mr. Hogan, and it is one mitigating factor, that they don't just have a letter but also have a person testifying and addressing the issues. Sometimes you do not have the time to prepare for public hearings and there may be factors the Commission is unaware of. It would be nice to receive notices in advance. However, the law is very clear on this issue. If it is submitted a minute before the hearing it is required that the Commission address and considered the contents during the hearing process. Therefore, he would strongly suggest the Commission not reject it out of hand. 0OV G.\WPDOCS\PC4-10-01 .WDd 4 Planning Commission Minutes April 10, 2001 5. Commissioner Butler stated he did not disagree with what Commissioner Kirk stated. What he does disagree with is the opportunity to absorb the contents himself and he does understand that late arrivals do create more interest. 6. Commissioner Kirk stated he concurred and it would be nice to have the letter in advance, but again, the Commission is obligated under the law to consider everything presented. Assistant City Attorney Ramirez, stated that as the Commission goes through the staff report, staff and the City Attorney's office is of the view that the letter does not impact the Addendum at all which obviously the Commission has had time to review. 7. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 8. Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked staff if this area was part of the area where the Commission had taken a field trip. Staff stated yes and showed the area on the map. 9. Commissioner Kirk asked where the grades were on the proposed roadway and where the 20% slope began and ended. Senior Engineer Steve Speer indicated on the map, the location where the road would cut into the toe of slope. Commissioner Kirk asked if the City had permitted road cuts in this type of slope. Staff stated something similar at the Tradition, but did not cross a ridge line. We have shaved across the face of slopes in various locations, the Point Happy project is the most recent. Commissioner Kirk asked if the right of way asphalt was noted by the grey on the map. Staff stated yes and explained the road. 10. Commissioner Butler asked staff to clarify that this road was being requested because they could not gain access through the Quarry. Senior Engineer Steve Speer explained there were two issues in regard to the Quarry. First was a vacation of right-of-way. Officially this property had had accessed the street right of way. There were no street improvements. Adams Street right of way was west of this location and Avenue 58 use to extend across the north side of the Quarry. As a condition of vacating that right of way and taking away access to the Green property, the Quarry is obligated to enter into an agreement with this property to provide 314 005 G:\WPDOCS\PC4-10-01 .wpd 5 Planning Commission Minutes April 10, 2001 access. However, the two property owners have never been able to come to terms on what the cost sharing would be. Second, technically the Quarry is in default. They have never recorded the street vacation. When the City approved the final tract map for the Quarry they were again conditioned to provide access and it was to be mutually agreed upon between the two parties. They do have their map, but the street vacation has never been officially recorded and therefore, officially there is still street right of way at the Quarry passing through their golf course and several lots. 11. Commissioner Kirk asked staff to explain what "default" means and why it occurred. Staff stated that when a street right of way is vacated, the City approves the concept with conditions and the developer has to satisfy the conditions before they have a final project. In this instance, the right of way is not considered vacated until it is recorded. The Quarry has never recorded the street vacation because they have never perfected the requirement of providing access to the property that will be denied access. 12. Commissioner Abels asked if there was any time line to complete the recording. Staff stated there was no timeline placed on them to complete the requirements. 13. Commissioner Tyler asked if the City had the ability to force the Quarry road so a road would not have to be constructed through the hill. Staff stated this may be the opportunity to do that. 14. Commissioner Kirk asked if there was an opportunity to condition the Quarry which is where the problem lies. Staff stated the issue before the Commission is the road which is the applicant's alternative as a result of not being able to reach a solution with the Quarry. This issue of the Quarry denying access to the Green property has come up time and time again. Staff has spoken with the attorney for Mr. Green where the Quarry was denying access to real estate people to show the property whereas before the Quarry allowed this. 15. Commissioner Tyler asked if this application of the road opened the whole Environmental Assessment process. Assistant City Attorney John Ramirez stated that to the extent the Commission was taking about potential impacts to habitat and the like, his answer would be no. It would not open up the conclusions drawn on the EIR or the Addendum. Commissioner Tyler stated the road 315 G:\WPDOCS\PC4-10-01.wpd 6 006 Planning Commission Minutes April 10, 2001 only encompasses a small portion of the project. Is that what they are to limit their focus to. Assistant City Attorney John Ramirez stated that to the extent the Addendum and project before the Commission is this road, not the alternative right of way or the condition that was imposed on the Quarry. Commissioner Tyler asked if any issue other than the road was open for discussion at this time. Assistant City Attorney John Ramirez stated no, but as issues are discussed he can clarify whether or not it pertains to this application. 16. Commissioner Kirk asked, somewhat in jest if there was anything to stop someone from walking on that public right of way for Avenue 58 even though it was within the Quarry. Staff stated the public right of way exists, but he is sure someone would try to stop anyone from entering. Commissioner Kirk asked legal counsel if this was possible. Assistant City Attorney John Ramirez stated it was a question of right versus practicality. Certainly as a public right of way you would have every legal right to be on that public right of way, but obviously to the extent there are physical barriers that would be a practical impediment. 17. Ms. Saundra Jacobs, SFC Consultants, gave a presentation on the EIR Addendum prepared for this project. 18. Chairman Robbins asked if the Commission denied the Addendum, it would only deny the road to the ten lots but the remainder of the project that was previously approved could proceed. Ms. Jacobs stated that was her understanding. 19. Commissioner Kirk questioned the Army Corp nation-wide permit process of a tenth of an acre.. Ms. Jacobs stated that was correct based on their engineering calculations. Commissioner Kirk asked staff if they have had any conversations with the Corps regarding this project. Ms. Jacobs stated not with the Corps directly. However, as it moves through the process and should the applicant need a streambed alteration permit, the Corps will be consulted on that process and if the Corps decides it is more than a tenth of an acre based on their analysis, then there will need to be a modification in the road alignment or another alternative. Commissioner Kirk asked based on the Supreme Court's action, does staff believe the Corps has jurisdiction over this project. Ms. Jacobs stated that if they find that there is a blueline stream on the property, they will need to do a wetland analysis or wetlands 316 delineation to decide that and then the Corps would review that 007 G:\WPDOCS\PC4-10-01.wpd Planning Commission Minutes April 10, 2001 application for a nation wide permit. Commissioner Kirk asked if this was a navigable body of water. Ms. Jacob stated it was a blueline on the U.S.G.A. map. Commissioner Kirk asked if staff was familiar with the U. S. Supreme case. Ms. Jacobs stated she was not. Commissioner Kirk stated it was his understanding that there had been some changes in Corps policy. Has staff or legal counsel had any interaction with them regarding this. Assistant City Attorney John Ramirez stated he is aware of the case cited, but is not aware of any Corps policy changes in response to the case. He would argue that this was a case where they lack jurisdiction. Without knowing the Corps reaction to the case he is somewhat limited on providing information as to where they stand on the issue. Commissioner Kirk stated this is only one of the issues that the applicant may have many of. Ms. Jacobs added it is the same streambed crossing that the Quarry crossed when they developed. 20. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Marvin Roos, Director of Planning Services for Mainiero Smith, engineer representing the project, stated they were in agreement with most of the conditions. They would prefer to have taken access through the Quarry, but it is difficult to get two private parties to agree. 21. Commissioner Tyler stated this proposal is before them because no agreement could be reached between the two private parties; has everything possible been done in good faith to achieve this? Mr. Roos stated Mr. Green's attorney has been diligently working on this, but to no avail. They are before the Commission at this time as one of the things they believe necessary to create an atmosphere where they can reach a closure on this issue. They need to be able to negotiate from a position of having some rights as opposed to begging for rights. This is why they have asked for the road. It can be done very sensitively. It is their hope to not do the road, but if they have to, they are prepared to do so. 22. Chairman Robbins asked if there was any other public comment. Mr. Bill Morrow, representing the Quarry, stated they have been in every one of the discussions with Mr. Green and Mr. Schlecker over the last seven years and at no time has any proposal ever been made by Mr. Green to him as to what they would or would not do with regard to getting into their property. They are 317 perfectly amenable and agreeable to allowing that to occur as it 008 G:\WPDOCS\PC4-10-01.wpd - 8 Planning Commission Minutes April 10, 2001 part of the agreement they reached in 1993, when they first developed the property and that has not changed. As late as last week he made the tenth, fifteenth, or twentieth proposal to Mr. Green and he did not respond to it. So, at no time have they made any contradiction, action, proposal, anything whatsoever to the Quarry and they have done it over and over again. So I think the conversation you are hearing from these folks is really coming out of the side of their mouth because they are agreeable to doing this. To run a road up here and change the City's hillside ordinance and so forth, to satisfy their needs, I think strictly has to do with money and they are not that difficult to deal with if they will come up with a proposal. They have not done so and he has done so over and over again and have no comment back from them. This has gone on for year after year after year. What the Commission is hearing is one side of the coin, but actual side of the coin is that they will do anything that is necessary to make this work and they do not believe this road is the proper answer. They have stated they are not here for the purpose of building the road, but or the purpose of negotiating with him and that should not have been necessary, hasn't been necessary. If they make a proposal, he will be glad to listen to it. 23. Mr. Bob Mainiero, Mainiero Smith and Associates representing Agiotage, stated he too has attended four meetings in Palm Desert with representatives of the Quarry and in his opinion there was never an effort to negotiate in good faith. Each time they left the meeting, with the conclusion was that there was going to be a lawsuit and Mr. Green did not want to pursue that avenue. 24. Mr. David Hogan, Center for Biological Diversity, offered an apology for the late date of the letter. It was an honest mistake. He had confused the date between the City Council hearing in May with this meeting and he apologized for submitting it so late. Obviously he would prefer they have the time to consider the points they brought up. He would like to request time to rebuttal to the City's attorney discussion after Mr. Hogan's presentation. Chairman Robbins stated that was not proper. He would be allowed an opportunity to make comments and the City would have theirs. Mr. Hogan stated his primary purpose in appearing is to request the Commission deny certification of the Environmental Impact Report Addendum for the Green and to request of the applicant submission of a subsequent EIR addressing new information and changed circumstances regarding the Peninsular 318 Big Horn Sheep prior to reconsideration by this Commission and G:\WPDOCS\PC4-10-01 .wpd 9 009 Planning Commission Minutes April 10, 2001 City Council. Some of the point are that the project applicant needs to prepare a subsequent EIR due to substantially changed circumstances and the availability of new information. He will hit on that information very quickly. That information includes substantial decline in the Martinez Canyon ewe group of Big Horn Sheep since consideration of this project in the original EIR. It also includes a listing of the species as a Federally Endangered Species by the U.S. Fish and Wildlife Service. Since listing there was the formation of a recovery team which came up with what's known as an "Essential Habitat Boundary" which includes the Green property in its entirety. The term "essential" relates to basically all habitat which is considered necessary for the survival and recovery of the species. That is why the recovery team developed the term and map that included essential habitat on the Green project as well as obviously elsewhere throughout the range of the species. The last point he would like to make on new information is that there has been a major comprehensive study on the effects of urbanization on Peninsula Big Horn Sheep produced by the Big Horn Institute and that contains a lot of new data about the effects, not only direct impacts from development, but the effects from lighting, noise, landscaping, all these things basically called edufacts on Big Horn Sheep populations and unfortunately are negative. All this information, the decline of the ewe group, decline of the Peninsula Big Horn Sheep numbers throughout the species range, Federal listing and the urbanization study are clearly changed circumstances. Federal listing of the Peninsula Big Horn Sheep as an endangered species also triggered a mandatory finding of significance not present during the CEQA review process. According to the case law right now, regardless of what is on the table tonight, the City has the obligation to consider any new information relating to this project and go back and require a subsequent EIR if that information has become available and has he has said it has become available. The last point is that there were many, many points made by the Department of Fish and Game on this project back on when they commented back in 1995. They commented both on the draft EIR as well as the Final EIR and found there was significant flaws in those documents and those documents did not respond adequately to those comments. That is another reason they would ask that this be revisited today Regarding the Corp jurisdiction issue, there has been no new regulations in response to the Supreme Court decision. The Salton Sea is a navigable body of water. This is a tributary to the Salton 31� Sea Clean Water Act which places Corp jurisdiction over all waters of the U.S. which are navigable and tributaries to navigable waters G:\WPDOCS\PC4-10-01 .wpd 10 - 010 Planning Commission Minutes April 10, 2001 in the U.S. is his understanding. The Corp jurisdiction really has nothing to do with CEQA responsibility here to go back and do a subsequent Environmental Impact Report because they are completely separate processes. Corp jurisdiction falls under the Clean Water Act and this is a CEQA issue that is being considered now. There was also the assertion made that mitigation addresses all the new information that has come up since 1995. Unfortunately, as indicated by Fish and Game and in their comment letter, there has never been any release of the specifics of that mitigation. There is going to be what is called a "Habitat Management Plan", but Fish and Game pointed out in their comment letters, and he reiterates that tonight, that that plan was never presented for public review and comment and without that they do not know if that plan is going to be adequate to mitigate impacts to the sheep and that is probably one of the most important reasons for revisiting this. Ultimately, this project can proceed but it is going to be how the impacts of this project are mitigated, especially those edge -effects and the way light, increased human presents, as well as whether or not there is going to be any compensation for the direct loss of habitat. 25. Commissioner Tyler stated there was an article in the local newspaper stating how happy everyone was that the Big Horn Sheep were alive and well and thriving and had more Iambs this season than ever before. How does that equate to the picture he is painting here. Mr. Hogan stated he has not seen the article, but there certainly are not more Iambs than there ever were before. The sheep have undergone a precipitous decline since 1973 when it was originally listed under Fish and Game Code. There has been fluctuation in population numbers, but the overall trend has been downward. In the early 1990's was when there was the most significant decline and that was when the Martinez Canyon ewe group, which is found basically south of Highway 74 in the southern Santa Rosa Mountains took the biggest hit and that population has not recovered and this is based on a conversation he had today with Jim DeForge at the Big Horn Institute. Commissioner Tyler asked if his organization was publicly funded or private. Mr. Hogan stated they were a nonprofit private conservation organization endangered species advocacy habitat protection. It is membership funded as well as from foundations. 26. Commissioner Kirk asked if any further information had been received from Fish and Game relating to the Addendum. Ms. 3�40 Jacobs stated yes, they reviewed and concurred with the Addendum and had comment and that was the mitigation measure O 1' G:\WPDOCS\PC4-10-01 .wpd 11 y Planning Commission Minutes April 10, 2001 concerning the lake and streambed alteration permit. Commissioner Kirk stated Mr. Hogan indicated that going back to the 1995 letter which did express some concerns regarding the commitment or lack thereof of mitigation measures, have they repeated those concerns. Ms. Jacobs stated not during the course of this Addendum EIR. Any of the original concerns dealt with the Travertine property and how close it was to the Martinez Rock Slide south of it. The Habitat Management Plan is still a requirement for the project, but has not been prepared yet and any and all information that is available for the consultant who eventually prepares it will be made available. Keep in mind it is the applicant of the project who is responsible for that preparation. The City is not required to prepare it. Commissioner Kirk asked if there was any requirement for Fish and Game or other agency oversite to the substance of the Habitat Management Plan. Planning Manager Christine di lorio stated Fish and Game has to approve the Habitat Management Plan. Commissioner Kirk asked if that was for both specific Plans. Staff stated yes and there is an outline as to what is to be contained within the Management Plan and that outline came from Fish and Game. Commissioner Kirk stated that presumably if the Department of Fish and Game had any concerns about the details or lack thereof, of mitigation measures, they could address them through the Habitat Management Plan and/or streambed alteration permit process. Staff stated yes and this Habitat Management Plan has to be approved by Fish and Game prior to issuance of a grading permit. Mr. Hogan stated this is a subject of significant confusion because Fish and Game when they do the streambed alternation permit also has to also do the CEQA analysis. He is very confused about the process and has a feeling that they are more dropping the ball than agreeing actually to what is going on given their lack of staffing. His concern is that they will come in two months from now and say wait, wait, wait, we have these concerns and we have to do a CEQA analysis and it is their problem, but that is something that there would be no streambed alteration permit until CEQA was completed. 27. Commissioner Kirk asked if the Commission could ask the two parties to address the negotiations. 28. Chairman Robbins stated he heard two opposing positions on what had taken place in regard to negotiations and he did not know whether or not it would be beneficial to hear from the two parties. 321 G:\WPDOCS\PC4-10-01.wpd 12 ��^ Planning Commission Minutes April 10, 2001 29. Commissioner Kirk stated it is very confusing because one side says specific proposals have been put on the table and the other side stated no, perhaps they haven't. Perhaps he is confused by the facts in this case. Mr. Bill Morrow stated he has made proposals specifically in writing to Mr. Green on more than one occasion and have never ever once had any response in writing or verbally with a proposal back from him at any time. Mr. Mainiero stated he saw one proposal early on in the process. Independently he was asked by Mr. Green to prepare a cost estimate for what he believed to be the improvements related to access to the ten lots in the northwest corner and he did that. What he recalls is that Mr. Green offered three times what he calculated and that still was not acceptable. The proposal he saw from the Quarry had items that did not relate to access and no agreement was ever reached. In his opinion, as an engineer, the City should never have approved the final map without that compensation being resolved. Approving it and leaving it to the parties to resolve brings us here today. 30. Mr. Jack Becker, stated he was one of the owners of the Green property, and the thing that has motivated him most to speak was the commentary by the party representing fish and game. As he understands Fish and Game is a State entity, is that correct? Chairman Robbins clarified that Mr. Hogan did not represent Fish and Game. Mr. Becker asked if Fish and Wildlife was a Federal agency. Chairman Robbins stated that was correct. Mr. Becker stated he has owned the land for 20 years and envisioned what the Quarry eventually did only they did a fantastic thing out of a gravel pit. He envisioned a beautiful cove that he owns, a nice beautiful golf course with very low density which has happened literally everywhere. At that time there was only 100 flat acres and they basically had a couple hundred acres of Santa Rosa Mountains and has often wished the Quarry would buy that one little twelve acre section and forget these problems. Years ago he was trying to work out something to trade the Santa Rosa portion of their half section, approximately 200 acres of Santa Rosa Mountains, for some of the flat area that is contiguous to his land that belongs to the Bureau of Land Management (BLM). Section 32 is south of his property and there is a triangular section that is 70-75 acres. In the process he got a hold of Fish and Game, Mr. James Sarro, who was in charge of accessing property for Fish and Game. He had several meetings with him and they walked his 2 property. He was concerned about the Big Horn Sheep and all the 32 other biological aspects involved in a big piece of property. He 013 G:\WPDOCS\PC4-10-01.wpd 13 Planning Commission Minutes April 10, 2001 asked Mr. Sarro if they could make a trade for the Santa Rosa Mountains for the flat area. Mr. Sarro stated the land belongs to BLM and he would see what he could. He has the documents to back up these conversations. Mr. James Sarro sent him a document stating that the actual property in Section 29 did not in any way affect the Big Horn Sheep and therefore they are not interested in acquiring the property. They were in favor of trading those mountains and keeping them as they are, for that land. He then contacted Ed Hasty at BLM in California, and Mr. Hasty called him and at that time Section 32 was part of a Wilderness Proposal and anything in that status with the Federal government can have nothing done to it. Even though it would have been a beautiful arrangement to trade off those mountains and let the BLM have them and let us have the 75 acres, we would of had enough land to have all the flat with the aesthetics of the mountains. It was a great thought, but because of the status of Section 32 it fell by the wayside. The point he is trying to make is that Fish and Game said this part of the Santa Rosa Mountains have no affect on the Big Horn Sheep. He did not hear all the dialog given by Mr. Hogan, but If he is trying to deny this request on the basis of Big Horn Sheep, he is trying to create a situation that has already been resolved by virtue of his former meeting with Fish and Game. He sat with the founders of the Quarry in make shift Council meetings before they ever built the Quarry. He loves the Quarry, but they did have an agreement. If they vacated Avenue 58 and Adams Street to public streets and give them access to their 12 acres, that was part of the agreement. He has been through the Quarry gate a lot of times and there has been times when they have denied him access even though the rule is they cannot deny him access. He does not want to get into that type of hassle. What bothers him is that the same person who built the Quarry did the specific plan on their property. If they can't come up with the exact figures there is something wrong somewhere. What is wrong with allowing them to build their road. 31. There being no further public participation, Chairman Robbins closed the public participation portion of the hearing and opened the subject to Commission discussion. 32. Commissioner Kirk stated Mr. Hogan has made some good points. Staff and the consultant have done a good job on the Addendum, but there have been some new issues that have cropped up. The other consideration he has is the comment that was made that �,3 suggested if the Commission did approve this perhaps negotiations 014 G:\WPDOCS\PC4-10-01.wpd 14 Planning Commission Minutes April 10, 2001 would speed along between the two parties. Frankly, that wasn't a factor that he considered and maybe ought not to consider, it is interesting that if they were to approve a freeway to get to that site, maybe negotiations would immediately come to pass. He does have concerns about development over the toe of the slope and in particular over a ridge line, so the concerns raised several years ago by the Department of Fish and Game and more recently raised by Mr. Hogan do resonate with him. He would be interested in hearing how the rest of the Commission feels about these issues at the same time. 33. Commissioner Butler stated this is an issue bigger than approving an access to ten lots. If the Commission concentrates on access to ten lots and the toe of the slope issue, as brought up by Commissioner Kirk, he believes they have mitigated to some extent the issue about access to the ten lots in the path they have chosen to access those ten lots. The overall picture is that if they are approving the access to the ten lots, is it a negotiating tool to sell the ten lots to the Quarry. He is uncomfortable with the whole situation. It is not just saying yes on the basis of what we are presented by staff, this is what we should make our decision on. He gets conflicting messages that the owners of the Quarry are willing to allow access to the ten lots and if this were true, then this road would not have to go forward. He is confused. 34. Commissioner Tyler asked if the whole crux of this hearing has to do with the road that requires the Conditional Use Permit approval. If the CUP were denies the rest of it would be moot. Assistant City Attorney John Ramirez stated that was right, it is an extension of a package of entitlements before the Commission. The CUP is a necessary component of the road. To the extent there is a scenario that envisions the lessening a lessening of the grade perhaps that would ameliorate the need for a CUP, but as proposed, a CUP is required. Commissioner Tyler asked if the CUP was not approved the other resolutions would not be necessary. Assistant City Attorney Ramirez stated that if the CUP were not approved, the project would not go forward. The other approvals to some extent, are intertwined, but to another extent they stand on their own merit. Does the Commission want him to address the comments made by Mr. Hogan on the EIR? 35. Chairman Robbins asked legal counsel to address the comments made by Mr. Hogan. Assistant City Attorney John Ramirez stated 324 there were three comments. One may be relevant or irrelevant, G:\WPDOCS\PC4-10-01 .Wpd 15 015 Planning Commission Minutes April 10, 2001 but as a quick background, the Center for Biological Diversity filed a lawsuit against BLM some time ago seeking to close a number of public access trails including the Boo Hoff Trail at the north end of the Cove. The lawsuit was scheduled to be settled by stipulation by the former U.S. Attorney's office and the Center just days prior to the prior presidential administration leaving office. A number of affected entities in the Valley were informed of this at the 1 1 ' hour by the local office of the BLM and filed a brief in opposition to that stipulated settlement. Certainly the City encourages and does in fact encourage broad public participation of a wide variety of individuals and groups including the Center for Biological Diversity. Given the lack of participation by the Center with respect to other City projects for years prior, he raised the issue as to whether or not there is some nexus with the City's brief filed in that case which was merely five or six weeks ago and their participation here. That aside and dealing with the legal issues in the letter there are really two issues. The first is the original EIR adopted in 1995 for Specific Plan. That EIR studied thoroughly the impact to the Peninsular Big Horn Sheep and although there is documentation throughout the EIR, Pages 3.8-5 to 3.8-10, he thinks are particularly relevant including the finding as expressed in the EIR that potentially impacts to Big Horn Sheep are considered significant. This was included in the 1995 EIR. That EIR, as the Commission knows, was adopted on the basis of overriding considerations specifically dealing with the significant impact to the Peninsular Big Horn Sheep. To the extent the letter is trying to raise an issue as to the adequacy of the study, that is time barred by Public Resources Code Section 21167.2. Certainly the Public Resources Code and the Guidelines make quite clear that one is not able to reopen previously approved EIR's when those EIRs considered the issue we have here which is the impact to Peninsular Big Horn Sheep. With respect to the allegations in the letter that there are changed circumstances, the City Attorney's office has reviewed along with staff and consultants and they believe there are no changed circumstances. The impact, as stated earlier, was studies in the 1995 EIR. A couple cases are relevant here, Sierra Club vs. Gilroy City Council, 1990 Court of Appeals decision 222 Cal.App.3d3O was a case involving the allegation that a discovery of an endangered species on a project site years after an EIR was adopted required a new EIR as opposed to an Addendum, and the Court rejected the Addendum on the basis that the previously approved EIR fully studied the significant impact to endangered species. A second case, Chaparral Greens 325 vs. City of Chula Vista, 1996, 50 Cal.App.4th 1134, again the allegation that new information exists does not reopen thg,El� G:\WPDOCS\PC4-10-01.wod 16 U jj Planning Commission Minutes April 10, 2001 when the previously adopted EIR studied the impacts to species or habitat. Significantly, the consultant recognized the trustee agency, California Fish and Game has been working with the City on the mitigation measures. This is the agency that is statutorily obligated and charged with the enforcing the endangered species act. They have worked with the City and provided their thoughts on the Addendum and as the consultant stated earlier, the only issue they raised was with respect to the Streambed Alteration Permit requirement. The allegation that the 1995 letter and the issues contained therein were not resolved is simply wrong. In the comments received in the Response to Comments prepared in conjunction with 1995 EIR, there is ample documentation with respect the comments raised by the Fish and Game and responded to by the lead agency in the EIR. And finally, he might add, in reference to the allegation of impact and where we are with respect to the status of Big Horn Sheep, Jim DeForge's name was referenced with respect to the latest study, the latest newspaper article Commissioner Tyler referred to which is April 9, 2001, the heading is "Valley's Big Horn population is thriving". Jim DeForge is quoted, "the numbers are up in both ranges. So to the extent that there is an allegation of decline, this is not supported by this study, nor is it supported in the Recovery Plan adopted by U.S. Fish and Wildlife Service. So based on our review we think the Addendum is both adequate and appropriate. 36. Commissioner Tyler stated that if there was a written signed agreement between the two developers stating they have been unable to settle the issue, and the road is the only alternative, he would feel a lot different about it. We have double talk and dialog, but no hard facts have been presented. He shares Commissioner Kirk's concern about approving a road that goes over the toe of slope and ridgeline. There is nothing in the CUP as written that even limits it to a specific plan to show exactly where the road will go. Right now he cannot endorse the CUP. 37. Commissioner Butler stated he would agree with most of what Commissioner Tyler stated, but by the same token the Commission is being put into a position where they are denying access to a property owner which we have approved for the purpose of development. It is getting to a grey area whether they access it through Quarry or they access it through their own property. He is uncertain whether in fact we accept the toe of slope and access route they have chose, but he does not know if 32�j the Commission can stop them from accessing their own property. He does not disagree with the points made, but with all other 17 G:\WPDOCS\PC4-10-01 .wod 17 Planning Commission Minutes April 10, 2001 issues aside, the Commission does have to deal with the fact that this gentleman has the right to get to his ten lots. From that standpoint the Commission has to consider it and not just say no that CUP will not allow it. Once we say no, we have isolated his ten lots and if he does not settle with the Quarry, we are creating a problem. 38. Commissioner Tyler stated the Commission has considered it on various occasions in the past and the City Council has considered it. It is not a new issue. It has been around for many years. 39. Commissioner Kirk stated this issue does arise if we do have to allow some sort of development if that is the only development allowed. However, it is his understanding that because the Green Specific Plan includes lots of other developable area, this would not be considered a taking, at least not under the current interpretation of the law, because there is other land that can be developed. Assistant City Attorney John Ramirez stated yes, and we said we have vision access to prior processes which makes it a little different. He would generally agree. Commissioner Kirk stated he is concerned about the process at this meeting. The Commission has heard him address issues of signage, for example, chain stores versus the small businesses, and we have something similar here and it just came up in terms of the process. When staff receives correspondence it is generally included in the agenda packet and if those letters address issues they generally address those in the staff report. The Commission received a letter, at the last minutes, from the Center for Biological Diversity and it is an organization he is somewhat familiar with and for the most part, generally do not agree with their tactics or substance of their issues; personally or politically. At the same time he is really concerned about the process. Mr. Hogan asked if he could rebut the likely comments made by our City Attorney. We held off on the City Attorney comments until after the public participation portion of the hearing and to him that is wrong. He finds that disagreeable, unfair, and if City staff did that on every letter that came in they would have a lot of unhappy residents and justifiably so. The Assistant City Attorney did a fine job of rebutting the issues and was very articulate and he had a very well prepared rebuttal to Mr. Hogan's points and that should have been made in the staff report to give Mr. Hogan a chance to address those issues. Therefore, he has a real concern about this and he hopes this does not happen in the future. He finds it certainly inappropriate at the best. 327 1 :1 G:\WPDOCS\PC4-10-01 .wod 1 g Planning Commission Minutes April 10, 2001 40. Commissioner Abels stated there was no time for this to have been included in the staff report. 41. Commissioner Kirk stated he agreed but yet the City Attorney had time to prepare a well planned verbal response that should have been included in the staff report to give to those in the public a chance to rebut or address those issues. Assistant City Attorney John Ramirez stated they could reopen the public participation of the hearing if the Commission wanted to provide for nominal rebuttal time. Commissioner Kirk stated he has significant concerns. He does not think that is fair. I do not think the Commission should do that to people who go out of their way to come to the public hearing and don't have a chance to address the issue. He would leave it up to the Chair as to whether he would reopen the public hearing. 42. Chairman Robbins stated everyone has been focusing on the EIR portion and no one has made any comment on the Specific Plan or whether any of the addendum or changes to the Specific Plan are appropriate and he would like to say that we also need to look at the Specific Plan changes and one of the changes he has found significant is that it does not address landscape guidelines or any other issues. If they get the point of approving this project, he would like to add some conditions that they develop landscape guidelines that conform with the City's landscape ordinance. He has a questioned as to whether approving the Addendum opens the 30-day review process for the entire EIR to challenge. Assistant City Attorney John Ramirez stated he does not know the statue as to challenging the Addendum. It perhaps is 30 days, but certainly it does not open up a challenge to the previously adopted EIR. Chairman Robbins stated his concern was that by approving the road it would reopen the EIR for challenge. Assistant City Attorney John Ramirez stated pursuant to Public Resources Code Section 21167.2 and others perhaps, it is quite clear that the previously EIR is time barred from subsequent challenges. Chairman Robbins clarified that only the relevant issues to the Addendum could be challenged. Assistant City Attorney John Ramirez stated the question is that pursuant to CEQA Guidelines is the Addendum a permissible way to go under CEQA. Chairman Robbins stated it has been intimated by one side or the other that the Quarry is not cooperating with this whole process and there is a whole issue with the Quarry with public right of way going through their golf course and several of their lots. Is it at the discretion of the Commission that if a future request came through 328 for the Quarry for a approval of something, that the Commission 019 G:\WPDOCS\PC4-10-01 .wod 19 Planning Commission Minutes April 10, 2001 could deny any future approvals on the Quarry until matters of right of way, vacation, and access were resolved. Assistant City Attorney John Ramirez stated he was hesitate to answer this in the absence of a specific project or scenario. Certainly, he would recommend that the Commission look at this project in isolation. Obviously, there is background that is relevant, but he is uncomfortable answering as to what future options there are to condition the Quarry. As he understands the previous condition, it is something akin to agreeing to agree and obviously by all accounts, has not happened yet. Chairman Robbins stated Mr. Hogan made some comments relative to what essential habitat is and he would like to comment that to his understanding, essential habitat has absolutely no legal standing under the law and it was a term developed specifically and exclusively for use in the Big Horn Sheep. The law has critical habitat which has since been established which has a different boundary than the essential habitat and the essential habitat was something made up for the purposes of the Big Horn Sheep Recovery Plan. He also has had the opportunity to discuss Big Horn Sheep issues with Fish and Wildlife personnel and have discussed Big Horn Sheep close to this property and in all his discussions, the Green property was not of concern with Fish and Wildlife while the Travertine was of grave concern to Fish and Wildlife. The last issue he would like to raise is that he would like to apologize to Commissioner Kirk and the other Commissioners, after listening he agrees with Commissioner Kirk and should have conducted the meeting differently and that would have been the proper way to do it. 43. Commissioner Kirk stated he had a creative or foolish suggestion. As pointed out, the Commission is in a difficult position. He would therefore, suggest continuing this and ask the parties to work together on the access issue with a neutral third party present. He would then like to see them come back with an arbitrator or City Attorney's third party assessment and perhaps with some support from the City Engineer on the value of the access and appropriate maintenance cost and the like. That could influence their decision in the future. If they do not do this at this stage, he agrees with Commission Tyler that he would not be comfortable with the application. There are too many questions that have been raised and he would vote against it at this stage. G:\WPDOCS\PC4-10-01.wpd 20 320 020 Planning Commission Minutes April 10, 2001 44. Commissioner Abels concurred and he would like to make a motion that this be continued to another date that would be agreeable with the two parties concerned so they can resolve this issue. 45. Chairman Robbins asked the Assistant City Attorney if the Commission could make such a motion. Assistant City Attorney John Ramirez stated they can vote to continue the hearing and provide guidance as to what the Commission wants brought back. 46. Commissioner Tyler stated he seconded the motion. 47. Commissioner Butler asked if they decided to vote at this meeting, it was obvious that they would unanimously deny this effort, and if it moved on to the City Council for their decision, are they pushing the applicant to meet and mediate with their neighbor? By going this way they are opening the time frame to allow them to resolve the issue. 48. Commissioner Kirk stated he would like to ask the applicant and he is not sure it is a unanimous disapproval and he is not sure if they came back, based on a neutral parties assessment, how he or others would vote. He asked the two parties for their opinion. Mr. Bob Mainiero asked if the Commission wanted it back or would they prefer the project to go forward. Discussion followed regarding the options. Chairman Robbins recessed the meeting at 8:55 p.m. and reconvened at 9:04 p.m. 49. Chairman Robbins asked Mr. Mainiero what they would prefer. Mr. Mainiero stated that in the interest of good faith and cooperation they are willing to try negotiations. Mr. Morrow stated he made a proposal to Mr. Green just last week which was not responded. He would be glad to meet with Mr. Green at any time with a 24-hour notice. He has no interest in meeting with an engineer or attorney. He would like to meet with the principal, the person who can make the decision. If he would like to do that he would be more than pleased to do that. If the Commission would like a referee in the room to not necessarily negotiate, but to hear both sides and make suggestions, that would be fine. He is available at any time as he has been for the last seven years. 50. There being no further discussion, it was moved and seconded b�F, 30 Commissioners Kirk/Abets to continue this item to May 8, 2001 . Unanimously approved. 021 Planning Commission Minutes April 10, 2001 D. Zoning Code Amendment 2000-068; a request of the City for an Amendment to Section 13.20.1 1 5 - Amending Maps, of the Municipal Code to allow approval of final maps by the Community Development Director. 1. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked what initiated this. Staff stated map changes were requested to be made by the applicant under a lot line adjustment. This does not allow for a public hearing. Senior Engineer Steve Speer explained that an amending map is done when there is a map recorded and you want to change the configuration. There are two levels of amending maps. If there is something technically wrong, it is doe at the staff level. If there is a reconfiguring of the lots it has to go to a public hearing and in the amending map process you can only focus on the issues of what is being done to the map. You can no longer condition the map. If you do not like what they are doing you can deny the map and in that case the applicant could go back through the tentative tract map processing process and then conditions could be added. Because it is limited only to the changes that are being made to the map, and we do want some type of public hearing process, staff is trying to take it to the Director's level rather than through two legislative bodies. To amend a map you have to own all the lots in the property or have consent from all the property owners in the tract, therefore, it usually is limited to a developer because they have control over all the lots. 3. Chairman Robbins asked if under the amending process are you allowed to create any additional lots. Staff stated no. 4. Commissioner Tyler commented on the staff report. 5. Chairman Robbins asked if there was any other public comment. 6. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 331 G:\W PDOCS\PC4-10-01 . wpd 22 022 Planning Commission Minutes April 10, 2001 191 Vll 7. There being no further discussion, it was moved and seconded by Commissioner Tyler/Butler to adopt Planning Commission Resolution 2001-048 recommending approval of Zoning Code Amendment 2001-068, as submitted. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. I11b91►1*Xy11111:1&R- ■►rem Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of April 3, 2001. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Butler to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held April 24, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:18 p.m. on April 10, 2001. Respectfully submitted, �QGcJ ABett J. a yer, Executibb Secretary City of La Quinta, California G:\ W PDOCS\PC4-10-01 . wpd 23 332 023 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 24, 2001 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Abels to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Steve Robbins. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planners Stan Sawa and Fred Baker, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: A. It was moved and seconded by Commissioners Butler/Kirk to reorganize the Agenda by taking Business Item "A" before the Public Hearings. Unanimously approved. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of April 10, 2001. Commissioner Tyler asked that Page 2, Item #2 be corrected to read, "...turf was being requested by staff." and "...that had not been resolved."; Page 3, Item #3 correct the word "enter" and change "fifth" to "eleventh"; Page 6, Item #13 changed to read, "Quarry Road"; Page 7, Item #19 correct the spelling of "Corp" to "Corps"; and Page 20, Item #42 delete as follows, "...approving the road be reopening...". Chairman Robbins asked that Page 2, Item #3 be corrected to read, "...appeared to be lower than..."; and Page 21, Item #48 "Mr. Bob Mainiero asked if the...". There being no further corrections, it was moved and seconded by Commissioners Abels/Butler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. 333 G: \W PDO CS\PC4-24-01. wpd Planning Commission Minutes April 24, 2001 V. PRESENTATIONS: None. VI. BUSINESS ITEMS: A. Master Design Guidelines 2001-014; a request of James C. Belknap Construction for review of development standards for the Cove Residential area throughout the Cove. 1. Chairman Robbins asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. 3. There being no questions of staff nor any other discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Minute Motion 2001-009 approving Master Design Guidelines 2001-014, as recommended. Unanimously approved VII. PUBLIC HEARINGS: A. Site Development Permit 2001-697; a request of RGC Courthomes, Inc., for review of architectural plans for two new prototype residential units located at the northeast corner of Camino Quintana and Calle Mazatlan. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked for clarification as to whether or not the units were detached. Staff clarified they are attached. 3. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Hal Lynch stated he was available for any questions. 4. Commissioner Kirk asked if there was any challenge to the small courtyard. Mr. Lynch explained that since there is no open space the plans were turned inward. 334 002 G:\WPDOCS\PC4-24-01 .wpd 2 Planning Commission Minutes April 24, 2001 5. Commissioner Butler asked if the HOA had approved the plans for compatibility. Mr. Lynch stated they were present and it is his understanding they have approved the plans. 6. Commissioner Tyler asked if this was the final buildout of Santa Rosa Cove. Mr. Lynch stated to his knowledge there were no other lots. 7. There being no one else wishing to speak, Chairman Robbins closed the public participation portion of the hearing. 8. There being no further discussion, it was moved and seconded by Commissioners Butler/Kirk to adopt Planning Commission Resolution 2001-049 approving Site Development Permit 2001- 697, as recommended. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. B. Site Development Permit 2001-698; a request of Jerry Walker for review of development plans for a Del Taco restaurant located at the northwest corner of Washington Street and Highway 111, within Point Happy Commercial Center Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Abels asked if this was across from the bank that was located on the east side of Washington Street. Staff clarified it was and they would be taking access at the new entry off Washington Street. Commissioner Abels asked the location of the bus stop. Staff identified the location. 3. Commissioner Kirk asked staff to identify the location of the metal trellis recommended by the Architecture and Landscaping Review Committee. Staff noted the location on the south elevation. 4. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Jerry Walker, representing Del Taco, stated he 335 concurs with staff's recommendation and was available for any questions. 403 G:\WPDOCS\PC4-24-01 .wpd 3 Planning Commission Minutes April 24, 2001 5. Chairman Robbins asked staff to clarify if there is now proposed, or when the bike path is constructed, will there be a wall between this project and the bike path. Staff stated there was no wall. 6. Commissioner Tyler asked if there was any perimeter wall. Staff stated there would be a retaining wall and showed the location on the elevations. 7. Commissioner Kirk stated he approved of the circulation pattern, but found it difficult to review this project in relation to the entire site. Does staff have any concerns. Staff stated it was in agreement with the Specific Plan circulation pattern. 8. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 9. There being no further discussion, it was moved and seconded by Commissioner Ables/Butler to adopt Planning Commission Resolution 2001-050 recommending approval of Site Development Permit 2001-698, as submitted. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. C. Tentative Tract Map 29053. Extension #1; a request of Lundin Development Company for a one year extension of time for a tentative tract map which creates 103 single family lots on 33 acres. 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked if any of the conditions had changed. Staff stated only slight modifications. 3. Commissioner Tyler asked staff to confirm that no changes had been made to the tract map. Staff stated that was correct. 4. Chairman Robbins asked if the applicant would like to address the 336 Commission. Mr. Mike Smith, Warner Engineering representing the applicant, stated they had questions concerning Condition®04 G:\WPDO C S\PC4-24-01. wpd 4 Planning Commission Minutes April 24, 2001 #7.13. and #46.B.3 as the radius of the culs-de-sac should be 38.5 and 38 feet respectively. Senior Engineer Steve Speer concurred. Mr. Smith stated they would also like to close the entry to the north end of the commercial site that leads to the tract of homes from Jefferson Street. It was a concern since the residential homeowners' association would be responsible to maintain the access and landscaping. Staff stated they were recommending against it because it created a long dead-end driveway in the center. Senior Engineer Steve Speer stated staff has tried to keep from forcing all traffic onto the Arterial street. If some of the residential traffic can have direct access to the commercial site, it would be better. 5. Commissioner Tyler asked if this site would be allowed a left turn onto Jefferson Street. Staff stated this was a right turn in and out and a left turn in movement only. 6. Commissioner Kirk stated he concurs with staff regarding not closing the entry at the north end and asked if the developer could work with staff to resolve this issue. Mr. Smith stated they would take it under consideration. 7. Chairman Robbins asked if there was any other public comment. 8. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 9. Commissioner Kirk stated he sees no major issues and would support the original conditions. 10. Commissioner Butler stated he still questions the access from the residential to the commercial. Mr. Smith stated the residential gate would be back far enough that those entering the commercial would not be able to enter the residential. 11. There being no further discussion, it was moved and seconded by Commissioner Kirk/Abets to adopt Planning Commission Resolution 2001-051 recommending approval of Tentative Tract Map 29053, Extension #1, as recommended by staff with modifications to Conditions #7.B and 46.B.3. as discussed. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and 337 Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 005 5 Planning Commission Minutes April 24, 2001 D. Site Development Permit 2001-696; a request of Lundin Development Company, for review of development plans for a 74,080 square foot commercial building located at northwest of the intersection of Jefferson Street and 50`h Avenue in Rancho Cielo Shopping Center. 1 . Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked the location of the drive through for the pharmacy. Staff noted the location. 3. Commissioner Tyler asked if the other uses were part of the Albertsons. Staff stated yes. 4. Commissioner Kirk asked what the north rear elevation would look like for the residential development. Staff stated there was a ten foot planter along the eight foot wall with some visibility to the residents. There is also a retention basin behind the wall on the residential side. 5. Commissioner Tyler stated there were no conditions about offsite improvements. Senior Engineer Steve Speer stated that every time you have in -line shops they are conditioned to comply with the Specific Plan conditions so staff does not have to repeat the same conditions as they are contained in the Specific Plan. Staff does need to add a condition in regard to the timing of the construction of the off -site improvements on Avenue 50. 6. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Roger Watts, representing Albertsons, stated there will be a wall at the rear with landscaping and wrought iron so there is quite a lot of layers between the center and the residential homes. In regard to the off -site improvements, they have no issue with a condition being added regarding the timing of those improvements. As Albertsons owns Savon Drugs they will be included in the store as well as Starbucks. The drive through however, is restricted to the pharmacy only. The store will have a bank and will have the variety of stock to compete with the other markets. 338 G:\W PDOCS\PC4-24-01. wpd 6 006 Planning Commission Minutes April 24, 2001 7. Commissioner Abels asked if there were other Savon Drug stores that had a drive through. Mr. Watts stated he did not think so as it was a new idea. 8. Commissioner Butler stated he has a problem with the perimeter wall separating the residential. Mr. Smith clarified that behind the market there is an eight foot wall and CVWD also has a wall around the well site on the other side of the wall. Then there is a retention basin and residential walls with wrought iron to separate the two sites. Commissioner Butler asked what the landscaping would look like. Mr. Smith stated there would be Acacia trees and the tract map developer has no objection to the proposed landscaping. Commissioner Butler questioned the lighting on the rear of the building. Mr. Watts stated it is easy to direct and screen the lighting and they would be willing to do that. Discussion followed regarding the loading and unloading process. 9. Commissioner Tyler asked if the pharmacy would be open 24 hours. Mr. Watts stated the decision on the hours are usually based on the area, traffic and competition. However, it would be governed by the Specific Plan. Commissioner Tyler asked if they saw the need for an external recycling center. Mr. Watt stated if there was, it would not be by Albertsons. 10. Chairman Robbins asked if there was any other public comment. There being none, Chairman Robbins closed the public participation portion of the hearing. 11. Commissioner Kirk commended the developer on the project and noted this was the first project they had reviewed that did not have any turf. 12. Commissioner Butler stated his initial concern was the rear landscaping, but after the explanation, he is comfortable with the design. 13. Chairman Robbins stated his concern was with the market's rear elevations as well. He does believe it is better, but the building still has no architectural detail and trees may or may not cover it. Before he could support it he would have to see additional detail. Discussion followed regarding the rear elevation. Staff stated they had discussed this with the applicant and this is the result of those discussions. Community Development Director Jerry Herman 339 stated the CVWD wall would block the loading area and there G:\WPDOCS\PC4-24-Ol.wpd 7 007 Planning Commission Minutes April 24, 2001 would be landscaping in the retention basin as well. In addition, the commercial site will be built first and those buying the homes will know it exists before purchasing. Also, the pad for Albertsons is at 37 feet above sea level and the residential pads are at 41 feet and the building is 28 feet high. 14. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-052 approving Site Development Permit 2001- 696, as modified: a. Add Condition to require applicant to work with staff to increase the rear articulation of the market. b. Add Condition that Avenue 50 improvements shall be completed prior to final inspection of the first building. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. E. Environmental Assessment 2001-414, General Plan Amendment 2001- 076. Zone Chanoe 2001-099, Soecific Plan 2001-053 and Tentative Tract Map 3OO96; a request of Puerta Azul Partners, LLC for certification of a Mitigated Negative Declaration of environmental impact; amend the General Plan and Zoning Land Use designation from Tourist Commercial to Medium Density Residential; review of development standards and design guidelines for 127 resort villa units; and review of a tentative tract map to subdivide 19.64 acres into 127 residential lots located at 57-325 Madison Street, north of Avenue 58. 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there was any discussion regarding any two story units backing up to PGA West. Staff stated any two story units would have the required setbacks. 3. Commissioner Abels asked where the two story units would be located. Staff stated there were no two story units allowed next to a single story less than 50 feet from the adjoining property line. 340 G:\WPDOCS\PC4-24-01.wpd 8 008 08 Planning Commission Minutes April 24, 2001 4. Commissioner Butler asked how many pools there would be. Staff stated two were proposed. 5. Commissioner Tyler asked about the adjoining zoning. Staff stated it was all Low Density Residential. 6. Commissioner Kirk stated he could not make sense of the phasing plan. The Specific Plan states two phases and yet did not explain them. Staff clarified there was no line distinguishing the two phases. Commissioner Kirk stated his other concern was parking. Staff stated they were required two parking spaces per unit and the applicant was requesting 1.637 per unit. Commissioner Kirk stated the Specific Plan states an average of one space per unit. Staff stated one parking space per unit and one space for off site parking. The applicant's proposal states that only one car per unit would be needed and if a guest comes to visit, there is off -site parking. 7. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Mark Rockwell, Pacific Land Management, the applicant, gave a presentation of the project. 8. Commissioner Kirk asked about the phasing. Mr. Rockwell stated all infrastructure would be completed first. The great house and pool on the front end would be in the first phase. All streets and homes would be constructed 12-16 at a time for the first phase. 9. Commissioner Tyler asked if all remnants of the Sculpture Park would be removed. Mr. Rockwell stated there were a few pieces that they would like to give to the community. They will be keeping one on site. The house and all other structures will be destroyed. 10. Commissioner Butler asked about the lake. Mr. Rockwell stated there is a small pond that is very deteriorated and would be removed. 11. Commissioner Abels stated this was a good and interesting project. 12. Commissioner Tyler questioned the "Great House". Mr. Rockwell explained the purpose and use. N N G:\WPDOCS\PC4-24-Ol.wpd 9 Planning Commission Minutes April 24, 2001 13. Commissioner Kirk asked what the children would do. Mr. Rockwell stated there are amenities in close proximity for children as well as bicycle rentals and the pools. 14. Chairman Robbins asked if there was any other public comment. There being none, the public participation portion of the hearing was closed and open for Commission discussion. 15. Commissioner Kirk noted this was a good use of the specific plan and the product was designed accordingly. His concern was in respect to phasing and homes being constructed before the amenities. Another concern is the large use of turf and perhaps what they should do is limit the amount of turf outside the golf amenities. 16. Commissioner Butler stated the comment was good, and perhaps they could change the area around the residential units. Staff stated it would be governed by the homeowners' association. 17. Commissioner Kirk stated he would recommend only a percentage of turf be allowed. 18. Chairman Robbins stated he concurs with Commissioner Kirk and also, the Specific Plan does not address any type of water efficiency. He would prefer to give them flexibility, but require less use of water. Mr. Rockwell stated they have a vested interest in minimizing the turf themselves. They believe there will be key areas for the turf, but also recognize that turf is high maintenance. 19. Chairman Robbins suggested that the use of turf be minimized where possible and then use the Water Efficiency Formula with a multiplying factor of .6. 20. Commissioner Kirk stated that until the Commission understands the use of the Water Efficiency Ordinance he would rather use just a simple percentage of turf to be allowed. Planning Manager Christine di lorio suggested have the Specific Plan be modified prior to submittal of a grading plan adding language regarding water efficiency and minimizing the amount of turf. Discussion followed regarding alternatives. Following discussion, it was determined that language would be added to the conditions requiring water conservation measures and using a .6 multiplier irir� 40 conjunction with the Water Efficiency Ordinance. J 010 G:\WPDOCS\PC4-24-Ol.wpd 10 Planning Commission Minutes April 24, 2001 21. Commissioner Tyler asked why this application could not be processed under the Tourist Commercial (TC) zoning that is currently there. Planning Manager Christine di lorio stated staff would prefer not to because the TC designation does not allow for residential. Staff has prepared a modification to the Tract Map Condition #67. This would also be modified in Condition #65 of the Specific Plan. Condition #1 of the Specific Plan and Tentative Tract Map would also be modified. 22. Ms. Emily Hemphill, attorney for the applicant, stated that in regard to the conditions, they would have no objection as long as the 60 day time frame was per calendar year. 23. There being no further discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-053 recommending certification of Environmental Assessment 2001-414, as recommend. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. 24. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commissioner Resolution 2001-054 recommending approval of General Plan Amendment 2001-076, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 25. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-055 recommending approval of Zone Change 2001-099, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None.Change Desert Sands Unified School District to Coachella Valley Unified School District. 26. It was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-056 recommending approval of Specific Plan 2001-053, subject to the conditions as 343 amended. 011. G:\WPDO CS\PC4-24-01 . wpd 11 Planning Commission Minutes April 24, 2001 a. Condition #1: Add "The subdivider and his agents or assignees also agree to defend, indemnify, and hold harmless the City of La Quinta in defending any action arising out of a challenge to the Conditions, Covenants and Restrictions (CC&R's) discussed in Condition No. 65. b. Condition #2:Change Desert Sands Unified School District to Coachella Valley Unified School District. C. Condition #41.A.: Delete (Madison Street) d. Condition #5O.B.: Delete the "Note". e. Condition #63: At the end of the first sentence add "at the west end." f. Condition #65: The Conditions, Covenants and Restrictions (CC&R's) for the project shall include a provision which states that the project is one intended for vacation use and that any users or occupants of the unit, including owners, shall not remain in the unit for a period that exceeds six months of any calendar year. The CC&R's shall further provide that when any owner is not in residency at his unit, said owner may rent his unit, provided however, that said owner shall be required to collect and pay to the City Transient Occupancy Tax on all transient rentals in accordance with the City's then existing Ordinances. The CC&R's shall also include a provision that allows the City to enforce the provision of the CC&R's (concurrently with the homeowners' association) that contain the above conditions. Further, the CC&R's also contain a provision that precludes the CC&R's from being changed by any party without the prior approval of the City. Prior to issuance of the first building permit, applicant shall submit a copy of final CC&R's to the City for compliance review of this condition. g. Condition #66: The final Specific Plan shall be modified prior to issuance of a grading permit to include in the concept landscape plan to minimize the use of turf where possible and enhance water conservation. The Water Efficient Landscape Ordinance (Chapter 8.13) requirements shall be applied with the modification substituting a factor of .6 for .8 as an adjustment factor for the Annual Maximum Applied Water Allowance (Chapter 8.13.030 B.2). h. Condition #67: The final Specific Plan shall be modified prior to issuance of a grading permit to define the proposed Phasing Plan. Phase I shall include off -site and on -site A G:\WPDO C S\PC4-24-01 . wpd 12 ol4. Planning Commission Minutes April 24, 2001 utility and street improvements, recreational and other amenities. i. Condition #68: Prior to issuance of a grading permit, the final Conditions of Approval shall be incorporated in the final Specific Plan document. Applicant shall work with staff to correct internal document inconsistencies prior to final publications of Specific Plan document. The final Specific Plan shall be modified prior to issuance of a grading permit to clarify the parking table on Page 25 of the Parking Study (7.5) ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. 27. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2001-057 recommending approval of Tentative Tract Map 30096, subject to the conditions as modified: a. Condition #1: Add "The subdivider and his agents or assignees also agree to defend, indemnify, and hold harmless the City of La Quinta in defending any action arising out of a challenge to the Conditions, Covenants and Restrictions (CC&R's) discussed in Condition No. 65. b. Condition #3: Change Desert Sands Unified School District to Coachella Valley Unified School District. C. Condition #45.A.: Delete (Madison Street). d. Condition #54.B.: Delete "Note" e. Condition #66: At the end of the first sentence add "at the west end." f. Condition #67: The Conditions, Covenants and Restrictions (CC&R's) for the project shall include a provision which states that the project is one intended for vacation use and that any users or occupants of the unit, including owners, shall not remain in the unit for a period that exceeds six months of any calendar year. The CC&R's shall further provide that when any owner is not in residency at his unit, `3 zi5 said owner may rent his unit, provided however, that said owner shall be required to collect and pay to the City Transient Occupancy Tax on all transient rentals in 013 G\WPDOCS\PC4-24-01 .wpd 13 Planning Commission Minutes April 24, 2001 accordance with the City's then existing Ordinances. The CC&R's shall also include a provision that allows the City to enforce the provision of the CC&R's (concurrently with the homeowners' association) that contain the above conditions. Further, the CC&R's also contain a provision that precludes the CC&R's from being changed by any party without the prior approval of the City. Prior to issuance of the first building permit, applicant shall submit a copy of final CC&R's to the City for compliance review of this condition. g. Condition #68: Phase I shall include off -site and on -site utility and street improvements, recreational and other amenities. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. Vill. COMMISSIONER ITEMS: A. Community Development Director notified Commissioners of the Country Club of the Desert invitation. B. Commissioner Tyler gave a report of the City Council meeting of April 17, 2001. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Butler to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held May 8, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:39 p.m. on April 24, 2001. Respectfully submitted, Betty .Sawyer, Executive Secretary City of La Quinta, California 34�r G:\WPDOCS\PC4-24-Ol.wpd 14 REPORT/INFORMATIONAL ITEM: M ' MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA MARCH 22, 2001 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:03 p.m. who led the flag salute and asked for the roll call. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Mitchell, Puente, Sharp, and Chairman Wright. Staff Present: Planning Manager Christine di lorio, Principal Planner Stan Sawa, and Secretary Carolyn Walker. ' II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Sharp/Puente to approve the Minutes of January 18, 2001 as submitted. Unanimously approved. It was then moved and seconded by Commissioners Sharp/Puente to approve the Minutes of February 15, 2001 as submitted. Unanimously approved. V. BUSINESS ITEMS A. Final Repot on an Archaeological Mitigation of Project Effects to a Native American Cremation Found on Parcel Map 26800 located at the southeast corner of Washington Street and Miles Avenue. Applicant: City of La Quinta. Archaeological Consultant: CRM TECH (Bruce Love). 1. Principal Planner Stan Sawa presented the staff report, a copy of ' which is on file in the Community Development Department. PACAROLYN\HPO-22-01 V/Pd -1- 347 Historic Preservation Commission Minutes March 22, 2001 ' 2. Commissioner Mitchell voiced his concerns that there were no dates, for the occupation of this site, and no radiocarbon dating. Also there was incomplete information on artifacts which included shell beads and projectile points. Commissioner Mitchell stated he would like to see some discussion of the dating and random sampling of the animal bones submitted to UC Riverside for radiocarbon dating. He had previously stated his concerns in the Historic Preservation Commission meeting minutes of November 9, 2000. He felt he could not accept the report without those additional conditions. 3. Commissioner Irwin stated she thought the report was very well done. She was concerned about the fact that more human remains were found. She stated she would like to have monitoring continue during development. 4. Commissioner Puente asked if it would be possible to obtain more specific details on dating as mentioned by Commissioner Mitchell. 5. Planning Manager di lorio replied that would be possible, if that was what the Commission desired. Additional conditions could be added ' to insure that past conditions would be incorporated into this report. 6. Chairman Wright agreed with Commissioner Mitchell and said he would like to see radiocarbon dating done; as well as all of Commissioners Mitchell's previous concerns addressed before he would be able to accept the report. 7. Planning Manager di lorio asked the Commissioners if they wanted to have a deadline date added to their recommendations to define whether the archaeologist would have to rush to complete the report. 8. Chairman Wright replied there wasn't an immediate need to get this report done. Time could be taken to find out as much detail as possible about the site. 9. Planning Manager di lorio Cdi stated the following conditions would be added: 1). Radiocarbon dating would be required on all artifacts found at the site to establish the occupation period of the site and age of artifacts; and 2). Monitoring would continue during trench i n g/excavati ng. 10. Principal Planner Sawa stated all of Commissioner Mitchell's concerns , from the November 9`h meeting would be included in the conditions. 348 P:\CAROLYN\HPC3-22-Ol.wpd -2- ' Historic Preservation Commission Minutes March 22, 2001 11. There being no further discussion, it was moved and seconded by Commissioners Irwin/Mitchell to adopt Minute Motion 2001-006 recommending approval of the Final Report for Archaeological Mitigation of Project Effects to a Native American Cremation Found on Parcel Map 26860, with the following conditions: A. Radiocarbon dating required. B. Monitoring continue on site during trenching/excavation. C. Concerns previously listed in November 9, 2000 report including an expansion of the discussion regarding trade, ceramics, and shell beads shall be included, in the Final Report on the monitoring submitted to the City, prior to issuance of the first building permit S. Phase I Historical/Archaeological Resources Survey Report for a Five Acre Addition to Rancho La Quinta located generally north of 50 Avenue and west of Jefferson Street. Applicant: T D Desert Development. Archaeological Consultant: CRM TECH (Bruce Love). 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. Commissioner Irwin expressed her concerns about not requiring monitoring since she believed this was previously part of the Citrus Orchard project located at Jefferson Street and Avenue 50. She added there was a lot of citrus in that area and she would like to see monitoring during development and trenching. Commissioner Puente pointed out this is included as one of the conditions. 4. Chairman Wright and Commissioner Puente agreed further monitoring needed to be done. 5. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2001-007 accepting the Phase I Historical/Archaeological Resources Survey Report for a five acre addition to Rancho La Quinta. Unanimously approved. I PACAR0LYN\HPC3-22-01.wpd -3- 349 Historic Preservation Commission Minutes ' March 22, 2001 C. Certified Local Government 2000 Annual Report review of Annual Report. 1. Principal Planner Stan Sawa asked the Commission if they had any comments on the report; especially anything pertaining to training, education or background. 2. Commissioner Irwin commented on the amount of work completed by the Commission in the year 2000. 3. Planning Manager di lorio asked for any further comments, additions or changes since the Report was scheduled to be on the Consent Calendar for the City Council meeting of April 3, 2001. 4. There being no further discussion, the report was accepted as presented. VI. CORRESPONDENCE AND WRITTEN MATERIAL Vil. COMMISSIONER ITEMS , A. Commissioner Irwin asked about the possibility of the Commissioners attending the Millenium Conference in Barstow. 1. Planning Manager di lorio informed the Commissioners there would be two conferences to choose from: a. The Preservation Conference in San Diego May 17-20, 2001; or, b. Millennium Conference, Barstow, May 9 - 12, 2001. 2. Planning Manager di lorio asked the Commissioners for their preference on the two meeting. Their replies were as follows: Commissioner Irwin - Barstow - May 9`h & 10th Chairman Wright - Barstow - May gth & 101h Commissioner Puente - Preservation Conference May 17 -20 and Millennium Conference - May 91 1 , 101h, 111h, & tour of Calico Ghost Town on the 12th Commissioner Sharp - Barstow - May 9'h & 101h . Commissioner Mitchell - San Diego - May 17`h - 20th 350 P:\CAROLYN\HPC3-22-01.wpd -4- u04 Historic Preservation Commission Minutes March 22, 2001 B. Planning Manager di lorio also informed the Commission she had recently been to the Loeb House. She gave details of her tour and said the owners had offered to have the Commission tour the home at a later date. She also mentioned the owners had not modified the house, but had kept it, basically, in its original condition, including most of the furnishings which were actually designed for the house. The Commissioners were enthusiastic about touring the house. C. Planning Manager di lorio stated she had also toured the two story house across from T-bos restaurant. She had been informed there is a new owner who's interested in restoring the house. D. Commissioner Irwin mentioned she had received a call from Jim Cathcart, La Quinta Realty, stating he had done some research on his building and found out the original trim was actually blue. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Irwin/Sharp to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting on April 19, 2001. This meeting of the Historical Preservation Commission was adjourned at 3:30 p.m. March 22, 2001. Unanimously approved. Submitted by: aW Carollker Secretary PACAR0LYMHPC3-22-01.w1>d -5- ssr 005 REPORT/INFORMATIONAL ITEM: /9 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA March 21, 2001 CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:06 a.m. by Planning Manager Christine di lorio who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and Frank Reynolds. C. Staff present: Planning Manager Christine di lorio, Principal Planner Stan Sawa, Associate Planner Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of March 21, 2001. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2001-686; a request of Century Crowell, for review of prototype landscaping and perimeter and common area planting for a subdivision of 206 homes located on the west side of Jefferson street between Fred Waring Drive and Mile Avenue. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt questioned the 15 gallon tree size as he understood it should be quoted as a caliper size. Staff stated that was correct and Condition #1 would be corrected to call for a minimum 1.5 inch caliper tree size. 3 r, ., G:\WPDOCS\ALRC3-21-Ol.wnd 1 Architectural & Landscape Review Committee Minutes March 21.2001 3. Committee Member Reynolds asked if staff knew what the City of Indio would be requiring. Staff stated that was unknown. Ms. Marty Butler, Century Homes, stated they were coordinating their wall colors and design with the project across the street. 4. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt adopt Minute Motion 2001-012 recommending approval of Site Development Permit 2001-686, subject to the conditions. Unanimously approved. B. Site Development Permit 2001-694; a request of RJT Homes, LLC for review of landscaping and architecture plans for the residential component of a 73-acre site located at the southwest corner of Avenue 50 and Jefferson Street. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Forrest Haag, representing the applicant, gave a presentation on the project. 3. Committee Member Cunningham stated the project was impressive and he had no objections. 4. Committee Member Bobbitt stated the drought tolerant planting is becoming a real issue and asked what type of irrigation would be used. Mr. Haag stated that had not been determined. Because of the way the plants are being put together and the limited use of turf, there will be very little spray and mostly drip. Committee Member Bobbitt stated it was an excellent plant palette which will be easier to irrigate. 5. Committee Member Reynolds asked how the homes would be marketed. Mr. Chad Meyers, RJT Homes, stated they would be built as tract homes. Committee Member Reynolds stated his concern was that the homeowner would change the plant palette. Mr. Haag stated the landscaping was under the control of the developer and not the homeowner. 6. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds adopt Minute Motion 2001- 013 recommending approval of Site Development Permit 2001-353 694, subject to the conditions. Unanimously approved. 002 G:\WPDOCS\ALRC3-21-0l.wpd 2 Architectural & Landscape Review Committee Minutes March 21, 2001 C. CPIP 2001-009; a request of Joseph Rounaghi for funding for wrought iron fencing, parking lot rehabilitation, signage, landscaping and painting for an existing commercial building located at 51-230 Eisenhower Drive. 1. Management Analyst Britt Wilson presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt stated he had no objections and thought it was a good idea. Staff stated the project would be going to the Planing Commission on March 27, 2001. Mr. Rounaghi gave a presentation on the work proposed. 3. Committee Members reviewed the Funding Criteria Worksheet and scored the project with a total score of 100 points 4. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Reynolds adopt Minute Motion 2001-014 recommending approval of CPIP 2001-009, as requested. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None Vill. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Reynolds to adjourn this special meeting of the Architectural and Landscaping Review Committee to a special meeting to be held on April 18, 2001. This meeting was adjourned at 10:42 a.m. on March 21, 2001. Res ectfully submitted,, B T SAWYBR, Executive Secretary City La Quints, California 354 003 G:\WPDOCS\ALRC3-21-0l.wpd 3 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 18, 2001 CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:03 a.m. by Planning Manager Christine di lorio who led the flag salute. B. Committee Members present: Bill Bobbitt and Frank Reynolds. It was moved and seconded by Committee Members Reynolds/Bobbitt to excuse Committee Member Cunningham. C. Staff present: Planning Manager Christine di lorio, Principal Planners Stan Sawa and Fred Baker, Associate Planner Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of March 21, 2001. There being no further corrections, it was moved and seconded by Committee Members Bobbitt/Reynolds to approve the minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2001-696; a request of Lundin Development Company for review of development plans for a 74-080 square foot commercial building in Rancho Cielo Shopping Center located at the northwest corner of Avenue 50 and Jefferson Street. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 355 GAWPD0CS\P.LRC4-18-01.wpd I Architectural & Landscape Review Committee Minutes April 18, 2001 2. Committee Member Bobbitt asked staff to explain Condition #3. Staff explained that until the final drawings are reviewed staff will not know if the parking lot is adequately screened therefore, this condition assures that it will be properly screening. Mr. Mike Smith, engineer for the project, stated they want to use mounding where they can. 3. Committee Member Reynolds stated he had a problem with the location of the retention basin. He would prefer it be moved to the rear of the project. In its current location, it will be a maintenance problem. Staff stated this was addressed in the Specific Plan approval. Mr. Mike Smith stated it is difficult to meet the landscaping and retention requirements and still make it work. 4. Mr. Ray Lopez, landscape architect for the project, stated this type of retention is used in other locations in the Valley, but not in the same type of soils. They are located in the front and they use desert materials. Mr. Smith suggested they use a gravel bottom. 5. Committee Member Bobbitt asked if they could be conditioned to ensure it is done. Mr. Greg Bever, developer for the project, stated they will record a common area maintenance agreement that pertains to this. Staff stated it is a part of the engineering conditions. 6. Committee Member Bobbitt asked if the entrance off Jefferson Street, where there is a left turn lane going north, is there also a right turn only? Staff stated that was correct. There is a left turn in on Avenue 50. Committee Member Bobbitt asked if the City of Indio was going to build the market as advertised. Staff stated it is unknown whether building pans had been submitted. 7. Committee Member Bobbit asked about the facade elevation to the east of the Albertsons sign frontage could be changed. Mr. Roger Watson, representing Albertsons, stated that as long as they can retain the roof height, they could make any changes on the front elevation. They do not, however, want to take from the tower element. Planning Manager Christine di lorio asked what the height of the parapet was from the flat root to the top. Mr. Bever stated it was 23 feet. Mr. Watson stated the tower was to create interest. The area in question does have a trellis. Staff asked if it could be dropped out. Mr. Watson stated they could ask the 356 002 G:\WPDOCS\ALRC4-18-0 Lwpd 2 Architectural & Landscape Review Committee Minutes April 18, 2001 architect to address this. Committee Member Bobbitt asked that a condition be added to require the applicant to work with staff to resolve the look. 8. Committee Member Bobbitt stated his concern regarding the staking of the parking lot shade trees. Mr. Ray Lopez stated this was a problem in the City of Palm Desert as well and they are now requiring metal stakes. Committee Member Bobbitt stated that if they are planted properly with doble metal stakes on the upwind side with ties they will last. Maintenance is a important. Mr. Forrest Haag stated the problem is the shallow water to support the crown. Committee Member Bobbitt stated the biggest problem is enough room in the planter to allow the growth. 9. There being no further discussion, it was moved and seconded by Committee Member Reynolds/Bobbitt to adopt Minute Motion 2001-015 recommending approval of Site Development Permit 2001-696, subject to the additional conditions: a. Condition #4: The applicant shall work with the Community development Department to reduce the impact of the "plant -on" look of the supermarket facade in the area between the two main towers, (i.e., specifically, the small area of parapet wall in relationship to the adjacent tower pitched roofs). b. Condition #5: The applicant shall specify that all canopy trees are to be double staked with a minimum two inch diameter stake tied with "Z" lock type ties or an equivalent. Unanimously approved. B. Site Development Permit 2000-697; a request of RGC Courthomes, Inc. for a compatibility review of architectural plans for two new prototype residential units with one facade located at the northeast corner of Camino Quintana and Calle Mazatlan within the Santa Rosa Cove Country Club. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Staff noted there was no quorum due to the absence of Committee Member Cunningham and the potential conflict of 357 interest with Committee Member Reynolds residential proximity to 003 G:\WPDOCS\ALRC4-18-Ol.wpd 3 Architectural & Landscape Review Committee Minutes April 18, 2001 the project. Therefore, there was no discussion and staff would send the project to the Planning Commission without a recommendation. C. Site Development Permit 2001-698; a request of Jerry Walker for review of building elevations and landscaping plans for Del Taco drive through restaurant located at the northwest corner of Highway 111 and Washington Street within Point Happy Specific Plan. 1. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt asked staff to identify the location of the building. Staff noted the location on the site plan. Committee Member Bobbitt stated he would like to see the same architectural treatment on the south elevation as what was required on the Starbucks building. Staff stated a condition would be added to require the metal trellis. 3. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds to adopt Minute Motion 2001-016 recommending approval of Site Development Permit 2001-698, subject to the conditions as amended: a. A metal trellis shall be installed on the south elevation Unanimously approved. D. Village Use Permit 2001-007; a request of KSL Development Corporation for review of landscaping plans for the perimeter residential and office component of a 33 acre sit located on the north side of Calle Tampico, between Avenida Bermudas and Eisenhower Drive. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Forrest Haag, representing KSL, presented the landscaping plan. MIA G:\W PDOCSWLRC4-18-Ol.wpd 4 004 Architectural & Landscape Review Committee Minutes April 18, 2001 3. Committee Member Bobbitt stated he like the reintroduction of the date palms and his concern is always the safety of the tree crowns and proximity to pedestrian traffic. He questioned the trees on the pool decking. Discussion followed regarding the growth of the tree. 4. Committee Member Bobbitt questioned the use of the Bottletree due to the mess and maintenance problems they create. 5. Mr. Haag asked about Condition #3, as to whether or not the exclusion would require another Planning Commission approval. Staff noted no; the reason for the condition was to ensure the Specific Plan document was updated. 6. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds to adopt Minute Motion 2001-017 recommending approval of Village Use Permit 2001- 007, subject to the conditions. Unanimously approved. E. Capital Project Improvement Program 2001-005; a request of Mike/Annie Fisher/Village Animal Hospital for relief from design element/condition for brick cap on block wall under the CPIP . 1. Management Analyst Britt Wilson presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Mike Fisher presented the new site plan for the block wall without the red cap and stated all materials would match the existing walls. 3. Committee Member Bobbitt stated he had no objection. 4. Committee Member Reynolds stated he thought it would look better with the red cap. His concern, however, was that the contractor bid the job with the red cap. Management Analyst Britt Wilson stated Mr. Fisher exceeded the amount required by the City, but the staff could review the costs to ensure the costs did not exceed the allowed funding. 5. Mr. Fisher stated the issue was not the money, but to retain the original look as it is a historical building. Discussion followed regarding the design of the wall and the cost difference with and without the cap. 359 005 G:\WPDOCS\ALRC4-18-Ol.wpd 5 Architectural & Landscape Review Committee Minutes April 18, 2001 6. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Reynolds adopt Minute Motion 2001- 018 recommending approving the wall without the wall cap for CPIP 2001-005, subject to the conditions. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Reynolds/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on May 2, 2001. This meeting was adjourned at 11:10 a.m. on April 18, 2001. Respectfully submitted, 4E-eSAWxecutive Secretary City of La Quinta, California 360 006 G:\WPD0CS\ALRC4-18-0Lwnd 6 May—"14-01 12:03P cnachcallaVallcayAsmocOFGnv 760 341M 5949 o• P-f-01 CVAG COACHELLA VALLEY ASSOCIATION of GOVERNMENTS Blythe • Cathedral City • CDBChCIIa • Desert Hot Springs - 0•a,an 'Wnup - Indio • La Quint@ � Palm Desert • Palm Springs • Rancho Mirage Cuunty ul Riverside • Agua CahanLe Barn of Cahuilla Indians • Cabazon Band of Mission Intlians Torre. Mertinez CCSCrL Cahu Jla Intliane FAX TRANSMISSION Department of Environmental Resources Date. May 14, 2001 To: E & E SCREENING PANEL City of Palm Desert Mayor Buford Crites, Voting Member, Chair City of La Quint Mayor Pro Tom Stanley Sniff, Vice -Chair/ Voting Member County of Rivershdg Supervisor Roy Wilson, Voting Member City -Indian Wells Mayor Percy Byrd, Voting Member Aoua Calient9 Band of Cahuilta Indiana Michael Kellner Kay Hazen and Company Kay Hazen From: Rosalind Smith, CVAG Re: Screening Panel for Energy Issues appointed at E & E Committee No. of pages (including fax sheet) 3 CCU11C J Cw>` 73-71 C Fred War ny Drive. Suite 200 95-14-01 11:62 Palm Desert, CA 92260 • (7601 346-1 127 RECEIVED FROM:760 340 5949 361 FAX [7601340-5949 P.01 May-14-01 12:03P Coachella VallayAssocOfGnv 760 340 5949 P.03 DRAFT SCREENING PANEL CONSIDF,RATIONS 1. Nature of venture or activity ■ Commercial • Governmental • Public/private partnership • Policy issue • Legislative issue • Communications • Pilot project 2. Nature of involvement of CVAG and/or member jurisdictions • Endorsement • Partnership • Funding • Communications/awareness • Study/analysis • Policy consideration Legislative action 3. Potential benefit to CVAG and/or member jurisdictions 4. Potential cost to C VAG and/or member jurisdictions 5_ Possible action • Receive and file • More information needed • Communicate 6. Potential for referral • CVAG Committee • Individual Jurisdiction • Other governmental body • L iscwhere E 362 05-14-01 11 :03 RECEIVED FROM:760 340 5949 P•03 May-14-01 12:03P Coachella ValleyAssocOf6ov 7450 340 5949 P-02 COACHELLA VALLEY ASSOCIATION of GOVERNMENTS CVAG MEMO 14 May 2001 TO: Mayor Pro Tern Stan Sniff, City of La Quints cc: Councilman Buford Crites, City of Palm Desert Supervisor Roy Wilson, County of Riverside Councilman Percy Byrd, City of Indian Wells Michael Kellner, Agua Caliente Band of Cahuilla Indians Kay Hazen, Kay I lazen and Company FROM: Rosalind Smith, CVAG RF.: E&E Screening Panel At Mayor Pro Tem Sniffs request, the following is an outline of the structure/function of the Screening Panel for energy issues recently appointed by the Energy and Environmental Resources Committee: 1. Purpose: To evaluate overtures and proposals made to CVAG and its member jurisdictions for energy -related projects or ideas potentially impacting CVAG constituents. For example: A group of Coachella Valley entrepreneurs already has requested that CVAG "partner" with them as they attempt to launch Coachella Valley solar -related business ventures. And, staff at several of the ,jurisdictions have indicated they also are receiving inquiries, proposals, etc. for assistance with regional energy -related projects. II. Members: Mayor Pro Tem Stan Sniff (chairman), Councilman Percy Byrd, Supervisor Roy Wilson, Michael Kellner (Agua Caliente Band of Cahuilla Indians), Kay Hazen, CVAG Consultant. CVAG Staff: Rosalind Smith. III. Schedule. Monthly meetings on an as -needed basis. Meetings will be at a set day of the month, such as the first Wednesday or the third Friday. CVAG staffwill poll panel members to determine the optimal meeting day and time. Chairman Sniff has indicated that Wednesday and Friday mornings at about I I a.m. would be best for his schedule. IV. Logistics. Before each meeting, CVAG staff will contact the jurisdictions and provide screening panel members with an agenda and back-up material; staff also will arrange for relevant parties to attend the meeting. For example, if there is a proposal that CVAG be a "partner' in an energy - related venture, CVAG staff will notifv the principals of that venture to attend the meeting at which their proposal will be considered. V. Method: CVAG staff has developed draft criteria (attached) the panel may want to use for guidance in deciding whether to forward an item to the lull Energy and Environmental Resources Committee or some other appropriate location- V. Goal: To standardize and streamline consideration of regional energy -related proposals received by CVAG and its member jurisdictions and when appropriate, forward recommendations regarding those proposals to the full Energy and Environmental Resources Committee. 1 363 05-14-01 11:03 RECEIVED FROM:760 340 5949 P.02 La(�T DEPARTMENT REPORT: I —A V S S CFM OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City ManageY4 DATE: May 15, 2001 SUBJECT: Report on the Funding for an Electric Utility Municipalization Feasibility Study to be Conducted by the Coachella Valley of Governments The Coachella Valley Association of Governments recently issued a Request for Proposals for an Electric Utility Municipalization Feasibility Study. The RFP is due to CVAG on June 1, 2001. At the May 1, 2001 City Council meeting, Mayor Pena indicated that if CVAG proceeds with the study, they will be assessing each member City for the costs of the study. The Council discussed whether the City of La Quinta should be assessed for these costs, with the general consensus being that the City should not be funding this study. The City Attorney reviewed CVAG's bylaws and found that they do not address how assessments should be made, nor do they define the financial responsibilities of member agencies. However, the Second Amendment and Restatement of the Joint Powers Agreement does provide for the normal annual assessments paid by member agencies, due August 1. Member agencies can also enter into "Implementation Agreements" authorizing CVAG to administer, manage, or implement special programs. The costs incurred by CVAG are assessed to agencies that are parties to the "Implementation Agreement." The Joint Powers Agreement states that CVAG expenditures must be made within the approved annual budget. Any expenditure in excess of the budgeted funds must be approved by a majority of a quorum of the Executive Committee. The Executive Committee may amend the budget at any time during the year. At this time, it is unknown how CVAG is proposing to fund this study. However, if the funds are being appropriated from CVAG's budget, the City of La Quinta will have no control over the expenditure. If CVAG proposes an Implementation 4 M Agreement, the City can decide whether or not it wishes to participate in the agreement. If the City chooses not to participate, it would not be responsible for costs incurred for the study. Staff will attempt to contact CVAG to clarify the funding mechanism that they plan to use for the study. Based on City Council discussion, staff is proposing to draft a letter to CVAG voicing the City's opposition to bearing part of the cost for this study. Staff is seeking input from the City Council on the content of this letter. 365 41)n DEPARTMENT REPORT: 5- A JUNE 5 JUNE 6 JUNE 19 JUNE 25 JULY 3 JULY 17 AUGUST 7 AUGUST 21 SEPTEMBER 4 SEPTEMBER 18 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING LA QUINTA HIGH SCHOOL GRADUATION CI?Y COUNCIL MEETING CVAG GENERAL ASSEMBLY (BLYTHE) CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 366 May 2001 Monthly Planner 1 2 3 4 5 2:00 PM City 10:00 AM ALRC 12:00 PM Apn Council Mayors Lunch S M T W T F S Meeting 1 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Mosquito Pena Energy/Envi- Abate.-Perkins 5:30 PM Invest- Sniff 7:00 PM Plan- ment Advisory 7:00 PM Cultural ning Commis- Board Arts Commission sion Meeting 13 14 15 16 17 18 19 10:00 AM Public 9:00 AM CVB- Safety-Perkins Henderson Mother's Day 12:00 PM Transportation- 2:00 PM City Council Perkins Meeting 6:00 PM League of Calif. Cities- Riv.Div. 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 7:00 PM Plan- 12:00 PM CVAG 9:00 AM ning Commis- Human/Comm- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA 3:30 PM Historic Airp-Henderson Preservation Commission 27 28 29 30 31! , Memorial Day (City Hall une S M T W T F S Closed) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Printed by Calendar Creator Plus on 5/10/2001 367 June 2001 Monthly Planner . .. .. .. . . . 1 2 May Ju y S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 4 5 6 7 8 9 6:00 PM CVAG- 2:00 PM City 10:00 AM ALRC Exec Com-Pena Council Meeting 10 11 12 13 14 15 16 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Safety -Perkins Mosquito Pena Energy/Envi- 12:00 PM Abate. -Perkins 5:30 PM Invest- Sniff Transportation- 7:00 PM Plan- ment Advisory 7:00 PM Cultural Perkins ning Commis- Board Arts Commission 6:00 PM League of Calif. Cities- Sion Meeting Riv.Div. 7:00 PM Commu- Flag Day nity Services Commission 17 18 19 20 21 22 23 9:00 AM CVB- 3:30 PM Historic Henderson Preservation Father's Day 2:00 PM City Commission Council Meeting 24 25 26 27 28 29 30 6:00 PM CVAG- 7:00 PM Plan- 12:00 PM CVAG 9:00 AM Exec Com-Pena ning Commis- Human/Comm- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson Printed by Calendar Creator Plus on 5/10/2001 368 July 2001 Monthly Planner Sunday..ay Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 2:00 PM City 10:00 AM ALRC 12:00 PM Council Indepen- Mayors Lunch Meeting dence Day (City Hall Closed) 8 9 10 11 12 13 14 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Safety -Perkins Mosquito Pena Energy/Envi- 12:00 PM Abate. -Perkins 5:30 PM Invest- Sniff Transportation- 7:00 PM Plan- ment Advisory 7:00 PM Cultural Perkins ning Commis- Board Arts Commission 7:00 PM Commu- sion Meeting nity Services Commission 15 16 17 18 19 20 21 9:00 AM CVB- 3:30 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 22 23 24 25 26 27 28 6:00 PM League 7:00 PM Plan- 12:00 PM CVAG 9:00 AM of Calif. Cities- ning Commis- Human/Comm- LAFCO- Riv.Div. sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 29 30 31s A 6:00 PM CVAG- Exec Com-Pena June August MT W T F S S MT W T F S 1 2 1 z _3 a 4 5 6 7 8 9 [24 5 6 7 8 9 10 11 1 12 13 14 15 16 12 13 14 15 16 17 18 17 21 2223 1920 21 22 23 24 25 5 26 27 28 29 30 26 27 28 29 30 31 g3'ia Printed by Calendar Creator Plus on 5/10/2001 369 DEPARTMENT REPORT: 3-a T4bt 4 Qu&& MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: City Clerk June Greek DATE: May 15, 2001 RE: City Council Summer Meeting Schedule In previous years, the City Council has chosen to approve a modified summer schedule, holding only one City Council meeting during August and/or September. Should this be the Council's pleasure again this year, direction to the City Clerk to adjourn the designated meeting(s) due to lack of a quorum would be in order. The regular meetings scheduled for August, 2001 are August 7th and 21 st and in September, Tuesdays, September 4th and 18th. Staff would appreciate the City Council's direction so public hearings and other matters can be scheduled accordingly.. 370 DEPARTMENT REPORT: 4 - A S GFM OF Ttt4 �w TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety-7-N. DATE: May 15, 2001 RE: Monthly Department Report - April 2001 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of April. The reports depict the following highlights: • Year to date building permit valuation is $67,989,071.83 which represents an issuance of 1,159 building permits through April; • 1,118 animal control cases have been handled through April; • 1,224 code compliance cases have been initiated through April; • 8 new licenses were issued to La Quinta based businesses in April. 371 M S S S U A O O O O O O O O O O O r N O tV O O O O O O O tV J } N N N a m o o o p 0 p o c c o 0 0 0 to 0 00 f z M N f9 Q 0 _ 0) O M O IO O O N O N .7 O O W W N Oo A N N N V O tD Na N Ypp O h rn O N N o [O N I� M N pO III N Y y N N O f9 OJ I r N NN � N MN N I I N NN N � 1A f9 1A N N I F ifA- N O O Y O O N O M O N O O OA w � 00D N co'1 0 r O N O r n N aNa N A V O f9 O 19 V f�D r N LL o N A Oct S M N n wo p N to N ;o a;il_�... O O b a00 O cl Cl! S S S O n O� 7 O N O N O, 00 r N O O 0I fO O aa O f� M G O Yl N O I Ir!, aD IO aD O O V O O Y N N O N � w M O N O C m Of N (ah (Np OMD U V V M fVl � a m S S S S S S S S z S 5 u) 0 Z li N 0f9 W N O S Y O W ON CAD N O A Q F N O V O O ~ N' M M N O N M r N C �Ap tOp S N fgO OmD 'J �A f9 W .a 0 A O CL M 9 V O z O - o 0 0 0 0 0 o O O S S O S' S S M ,� o N Un o o 0 o ao F cf d m7. o N o a N- N N N C {vp O N �rn�pp 1- N N S NA N N O Qi N N 02 J ' W (3 = J z Z UQ W WO• N ,,O J J O K O O O O O p O_ F N N N O O TN r O M N it-.0. '2 N I` d 2 w W Q N N M�' ZI 7 Q } LU Q Z ¢ z O O wg Uo JO JQ 'ow n0' _wLLyI- I'LLZti z F wz �J5 z z _ , Ip w = C LU GJ¢y JP 2 2 Nd O FO- D O O J W O O w WU U U v OK2 H �¢- , 002 372 ANIMAL CONTROL REPORT FOR: April. 2001 Steve Alexander, Jackie Misuraca and Carey Diaz ANIMAL PICKUPS ... Does Alive 34 Dead 4 OTI 2 Cats Alive 9 Dead 6 Other Animals Alive 21 Dead 7 TOTAL ANIMALS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 01 DATE 00 HANDLED APR DATE 01 DATE 00 157 184 Bite Reports 2 9 12 14 48 Animal Trap 17 0 Set Ups 3 32 33 57 47 Cruelty to 25 24 Animals 1 5 7 27 18 24 35 Vicious Animal Restraining 0 0 Special Hour Patrols 2 29 Alive 64 241 249 Zoning Dead 17 63 107 Violations 1 10 OTI 2 17 0 Lost & Found 37 137 TOTAL ANIMALS REMOVED Animal Rescue 3 6 83 321 356 Outside Agency —0- 0 City Reclaims 5 43 Other 12 57 TOTALS 66 328 VIOLATIONS: No Owner Warnings Citations Dogs at Large 22 3 19 Noise Disturbance 0 1 0 Defecation removal 0 0 0 License Violation 0 0 23 Other 0 0 0 Monthly Total 22 4 42 YEAR TO DATE 117 16 336 TOTAL MONTHLY INCIDENTS HANDLED: APR 01- 217 / APR 00 - 252 YEAR TO DATE INCIDENTS HANDLED: APR 01 - 1 118 / APR 00 - 973 1 37 t 108 13 9 38 84 345 373 0J3 CODE COMPLIANCE REPORT FOR: April, 2001 Apr 01 YEAR TO DATE 01 YEAR TO DATE 00 ABATEMENTS: Nuisance Abatement Started 127 719 195 Weed Abatements Started 8 48 21 Vehicle Abatements Started 99 453 318 Dwelling Abatements Started 2 4 50 TOTAL STARTED 236 1224 584 TOTAL COMPLETED 274 855 710 Home Occupation Inspections 7 34 43 Business License Inspections 0 13 58 Garage sale permits Issued 139 508 483 374 0II4 0 0 0 0 0 0 0 0 N N N N N N N N 9 N l M M f0 l[l O N y\ 0 0 0 N 0 0 la a v a It It It v a 0 0 0 0 0 0 0 0 w U � O w U (D ZZ Z O U ¢ � m w O OJ X O - K z J a wM C7 K ww w c J w Z w N (.J 1-0 IL ¢¢ O V V 0 z N y F N to N ZQ Z m 000 K a D 10 < 5< W U a a i 0 a J d u o o m n N 0 O r r A r r ai coo coo mcoo coo coo�� aCCCCCCCC a d N N N N N N N LLM') a rn rn rn rn rn rn rn rn d m a ¢¢¢aaaaa a U U U U U U U U F¢--f¢-F F¢-F¢-Fa- .?"Z Z Z Z Z Z Z Z M 7 0 0 0 0> a d d d d d d d d a'55555555 0 0 N ik Lij ~ O j wLULLI O - 00 O o Q } } = O 3¢¢ d 0 o z 2 =_mow Z_Zy J 0 w C� (� O A cn cno�roo a ocoNo rn r �noro'-coin Ia z z r w Y !r a Z Z J Z Q O Q 0(.) O z N a LLJ F- z �v- N _� �= W Q W a Fw- z d Q oaCEwzv) w N z Z m w w A J O d U <XZQ W U) U m� a alw z z�w a owwc7���ga QorncoNorr� a o 0 0 0 0 0 0 0 L Ii 5 375 DEPARTMENT REPORT: 5' A `P^dY °(' jc' QGifa MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL (Ju(, / FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 1, 2001 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF APRIL 2001 Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of April. 376 PAMonthly Department Report.wpd � I F Z LU H Q a w 0 H Z W 2 a O J w W Z cD CC L U O O N J a a Z O F- U Q Z O F- M U N W o CD Q O U y o 0 0 a -o -o a a a a) � Y 10 �a) U Y Y Y a)Y Y Y Y 3 E E E E E E E E E y E E E 1 4 L L L L L L L L C .a L 9 L L L N a) y N a) N uJ N fp N O N V1 N N N N O N O N N LO M - N I N O O N M a) O C L Y N � V y +N C � N C O C U m U c a) (n E m W o N Y c 'a O c y � a u Eo O o E C7 E ¢ aa) OC U (n E m c a Q Q U > d y a) Y 7 a) fA C ul N a7 Y Q) C O d a7 0 a) Q 0 O E O a) a3 E +O U CD Q N .. 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O ++ .;m O �Q O ` o Mm �MLO CL O_ -0 C 00 N ma Coa) cm a CL +m• m U 0) O > a E c ) o C a +o �i m . o C a D rn ov o m� o-0 o o 3 O L �' c N CO N o U) N C () 7 a) m 'U y a) a) gym+ a) C a) 7 O C N` C N c N >i .O Cr O C y CC m cC m —) CC ° d � m a E m E a y a Q m a 0o w C? � w co 06 CD 04 M Ln OD E 0 O ON 0) a)2 O o a) N a . N C CY) Y U H F U> H 2 382 0071 r- T H CC CL w N Q N H V W i O cc CL J Q V W IL N p T r r O_ r O r O r O 0 M m I O M O O p O O 0 O O w U d V C G7 O O r O M M r O O Vl « r N r r O N O r N r N O 00 N a) Y d CL a o a o o 0 o in OD o M in r O r, in a o p r0 0 Y Y 'r' o o_ Lo o 5 n o O o y O p n o O n Y O E M aa) n n UQ +air H '0 +Mir m J le O N a) U E o � G T O E d C a 7 a r 0 Y fa O CL E C 'o a)Q C 0 ° a)CL a CL W ILD N m ai CA C_r a W '7 a7 U N O Y S m a O. R cc = G a Y 2 `p a7 a L of L O 3 a a c W Y a d a ca w N d (7 I w (7 ru f7 Q m yQ W F a y 'o c�i m ai j E J N •U m U m 'O N r p m N m N 7 r of U Z LL c o u U 9 a a m a U 3 F E ulw 22 d Iwo DEPARTMENT REPORT: 5-5 `&t1j/ 4 QuiRro MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR �J DATE: MAY 15, 2001 V SUBJECT: LAFCO HEARING ON VISTA SANTA ROSA MAY 24, 2001, INDIAN WELLS COUNCIL CHAMBERS LAFCO will be conducting a Public Hearing to consider the Vista Santa Rosa Community of Interest proposal on May 24, 2001, at 9:00 a.m. in the City of Indian Wells Council Chambers. As you know this Community of Interest would limit annexation of any property within the Community of Interest. The Community of Interest provides a two year study period for a community to evaluate long-term jurisdictional/organizational options. Staff is seeking direction as to whether or not any written communication should be sent to LAFCO regarding the City's position. Attachments: 1. Certificate 2. Vista Santa 3. Vista Santa of Petition Rosa Application Rosa Boundary Map 384 ATTACHMENT #1 CERTIFICATE OF SUFFICIENCY -REGISTERED VOTER PETITION Riverside Local Agency Formation Commission The undersigned certifies as follows: I am the duly appointed Executive Officer of the Riverside Local Agencv Formation Commission. The attached petition, entitled PETITION FOR DESIGNATION OF COMMUNITY OF INTEREST (Vista Santa Rosa), was accepted and filed by me on January 10, 2001. The petition is signed by registered voters and, pursuant to Government Code Section 56707, I have compared, or caused to be compared, the names of signers on the petition against the voter register in the Office of the Registrar of Voters of this County. The results of the examination are as follows: 1. All signatures were secured within six months of the date on which the first signature was affixed. 2. The minimum signature requirements for a sufficient petition are signatures by 5 percent of the registered voters residing within the subject territory. 3. The petition was signed by 169 of the 669, or 25.26 percent of the registered voters residing within the subject territory. Based upon this examination, it is hereby determined and certified that the petition qualifies as a sufficient petition and was signed by the requisite number of qualified signers for a sufficient petitl4n. -s-P- U Geor J Spiliotis Executi Officer January 25, 2001 REF: LAFCO 2001-01-4 002 385 MVhRf;1Dr'. I OCAL A< ;,UICY I'ORIV N110N COMMISSION, 1,125 SPRUCE ti t e EET. `QUITE J RIVt RiOE. 92507 24=5 PMONT' (909) 369 0631 FAX (909) 369-84 79 MISCHELLE TOWNSEND Registrar of Voters REGISTRAR OF VOTERS COUNTY OF RIVERSIDE CERTIFICATE OF REGISTRAR OF VOTERS County of Riverside ) )ss. State of California ) 2724 Gateway Drive Riverside, CA 92507-0918 (909) 486-7200 FAX (909) 486-7272 I, MISCHELLE TOWNSEND, Registrar of Voters of the County of Riverside, State of California, hereby certify that on January 10, 2001 The PETITION FOR LAFCO COMMUNITY OF INTEREST NQ-15-- VISTA SANTA ROSA Was received in this office for the purpose of verifying that at least Twenty-five percent ( 25% ) of the signatures thereon were registered voters within the defined area. Further, that said petition contained 288 Signature entries which were compared with voter affidavits on file; and that 169 Signatures were registered voters within the defined area. The 169 valid signatures exceed 25 % of 669 , the number of registered voters in the defined area as of the date said petition was presented to LAFCO by its proponents. DATED: January 23, 2001 MISCHELLE TOWNSEND Registrar of Voters B _. 386 Deputy �{ ATTACHMENT #2 «� /Ite , ie eSa c�a ��ona �'�%lou��Caino ,tuna ZG C`o a vafi'e� :, To LAFCO: Vista Santa Rosa is no ordinary piece of earth that La Quinta would like to possess and cover with concrete, houses, and more golf courses. R.V. Lloyd called it "The second most fertile valley in the world (after the Nile)". The land is still covered with millions of tiny conch shells and paper -thin clamshells, left over from its river bottom days. Any time water is applied to this beautiful land, something grows; like Bermuda grass, the most nutritious of pasture grasses. This is a valley where the ecological environment is in balance —from the slope of the land towards the Salton Sea, to its water delivery system for early crops and dates, to its biomass plant which grinds up unwanted vegetation and returns it to the soil. Vista Santa Rosa is a special land. With vistas of the beautiful blue Santa Rosa Mountains in the background, fresh clear air, abundant sunshine, and fertile soil, we are a blessed community. We invite you to visit and let us show you the land we love. Sincerely, Betty L. gan 387 004 VISTA SANTA ROSA Community of interest Application January 2, 2001 Objective: This Vista Santa Rosa Community of Interest application is based upon our collective community objective to attain the following: 1. Preserve the integrity of our established unincorporated community. Vista Santa Rosa has a long-standing tradition of being a rural farm and ranching community dedicated to agriculture and equestrian pursuits. Several parcels within Vista Santa Rosa are within the Williamson Act in order to protect them as prime agriculture lands and have been for many years. Parcels within the Williamson act cannot be named within a sphere of influence and cannot be annexed. As La Quinta cannot annex these areas, trying to go around these parcels would destroy the integrity of our area and would cause a Swiss cheese effect and destructive urban sprawl. The "Community of Interest" designation would allow us to retain the integrity of Vista Santa Rosa as we study the issues. We desire not to be named in La Quinta's sphere of influence nor be annexed at this time until we complete this study. 2. Allow our community the time to fully understand and develop our long-term jurisdictional/organizational plan. Due to the rapid sequence of events whereby La Quinta has moved forward with wanting to name our area in their sphere of influence and their interest in immediately annexing our area, we have not had the time to fully study and understand the implications of being in their sphere of influence or of their proposed pre -zoning and general plan for our area. Mayor John La Pena for the City of La Quinta has requested of Mr. Mike Hakan, one of our founding members, that we send La Quinta in writing what the Community of Vista Santa Rosa wants. Mayor Pena told Mr. Hakan that La Quinta is prepared to negotiate with Vista Santa Rosa and will commit any agreements in a formal binding contract; a 388 contract that will be lasting and unchangeable by the next zoning board 005 or city council. The residents of Vista Santa Rosa have not had sufficient time to understand our options or to fully prepare our answer to Mayor Pena. , Our community has major concerns and issues involved with becoming part of a city. We need the "Community of Interest' designation so that we can fully understand all the relevant issues, and can study and evaluate our options. 3. Discourage premature or fiscally marginal proposals for changes of organization. Naming our area within La Quinta's Sphere of Influence and/or annexation of Vista Santa Rosa is completely premature. La Quinta's pre -zoning of our area at four houses per acre is completely incompatible with our community. We are adamantly opposed to this pre -zoning designation. La Quinta is promoting urban sprawl in an attempt to land grab the Koll Ranch which is miles from their current city border to provide them development revenues. Primarily vacant land and prime agricultural lands are in between. This is completely against the LAFCO mandate of discouraging urban sprawl. Furthermore, La Quinta has not completed development of their current urban core. Large parcels remain undeveloped in that area and in their current sphere of influence. These areas should be developed first before they should add more area into their sphere of influence. A thorough study of the issues involved and a complete notification and education of all residents and landowners in the area is vital before any changes of organization for this area should even begin to be considered. City life and more dense housing have historically been destructive of agriculture, and equestrian communities and open space. They are not compatible uses, and mandate a buffer zone between each to allow for the real retention of agriculture and open space. La Quinta's proposed general plan will have serious negative consequences to the entire Coachella Valley. The financial and environmental implications of changing the zoning and usage of prime agricultural lands, which are not replaceable in other areas of the county, state, and country, is a vital issue that must be fully understood. 389 Mai 3 The impact on the county and the neighboring cities of Indio, Coachella, and Mecca as well as the community of Thermal and the Salton Sea should be fully considered. A complete mitigation plan would have to be negotiated with those entities before LAFCO should even allow La Quinta's sphere of influence area to be enlarged. The farmlands in Vista Santa Rosa are "prime agricultural lands" as defined by the state in the government code and some of the most fertile and productive in the county and state. The impact of their loss will be significant to the county and to the surrounding communities that base their economy on supporting farm activity. The Riverside County Farm Bureau needs to be involved in this process. The potential reduction of equestrian activity in the area and the resultant loss in financial revenues from the polo and horse show circuit to the local economy, will impact the City of Indio and local commercial districts which depend upon the thousands of spectators and participants that visit the area from these pursuits. A major environmental issue is the water issue in the Coachella Valley. The impact of transforming Vista Santa Rosa's fertile agricultural lands into golf communities and commercial developments as proposed by La Quinta must be thoroughly researched and analyzed. Golf courses do not flood irrigate, they sprinkler. This can have serious environmental consequences. Flood irrigation, which is used by farmers, helps to replenish our local water table and leaches salts from the soil. Without flood irrigation and drainage to the Salton Sea Vista Santa Rosa's soils would become more alkaline and less fertile. The Salton Sea would lose important water inflows and could potentially dry up. This is a serious situation, which could be disastrous for Palm Spring's visitors as the stench from the more rapidly dying sea could be overwhelming in all the Coachella Valley. The Salton Sea has become a major federal issue and is currently in the midst of being studied. The federal committees and agencies overseeing the Salton Sea must analyze any proposed changes in the drainage to the sea. There is also the serious issue of maintaining the county's plan for regional trails and equestrian access to open space and the Santa Rosa Mountains. Our landowners are concerned about the valuation of their land. The correct organizational and jurisdictional plan would provide for maximizing the value of the area. 390 007 4 Thus there are many reasons why naming Vista Santa Rosa as within La Quinta's sphere of influence is premature and fiscally unsound. We need the "Community of Interest" designation to study these issues. Application: 1. A community must apply for this designation. Vista Santa Rosa is an official community in Riverside county as officially designated by the Riverside County Board of Supervisors on November 7, 2000. Actor Bill Devane,,one of our community's important landowners, is our Mayor. 2. Applicants must demonstrate community support via petitions. Over 295 signatures were collected from local registered voters in only a matter of a few weeks and without significant effort. That is approximately 35% of the total 830 registered voters in the area. Many more were willing to sign, but we wanted to go ahead and submit to LAFCO. While some of the 295 signatures might not be signed perfectly identical to their full and exact registered voter name due to minute discrepancies, their intention is clear. There is tremendous support for preserving our lifestyle in Vista Santa Rosa from all segments of the population. In addition, several of our members are Vista Santa Rosa landowners who are registered to vote elsewhere but who have tremendous concern for our area. They also share our vision of preserving open space, agricultural, and equestrian uses. This application is also a serious concern of all the major equestrian organizations in the Coachella Valley, state and nation. See the attached letter from Don Rubin and Frank Bogart, the ex -Mayor of Palm Springs, regarding their federal lawsuit to keep the equestrian trails in the area open. In fact the American Horse Council has filed a similar federal lawsuit in Chicago over like issues and has made preserving equestrian communities and trails a national priority. 3. Applicants must demonstrate some physical/historical/economic/social integrity with the area. See the following application 11: a 4. Applicants must provide justification of the inclusion of any significant amounts of vacant land beyond the inhabited core of the community. We are not trying to include any significant amounts of vacant land beyond the inhabited core of the community. 4.1. Applicants must identify each separate area of vacant land over 40 acres which is within a city sphere of influence and adjacent to that city. Not applicable 5. No metes and bounds legal description shall be required. The boundaries of Vista Santa Rosa are easily described by street and city boundaries. 6. Applicants must identify which options will be evaluated and how and when a decision will be made on a preferred alternative. The following options will be evaluated by a thorough study of the benefits, demands, and negatives of each first through thorough study by the community's council and then by open meeting of the local residents and landowners. As we have decided all other matters, we will arrive at our decision by consensus. We estimate this process will take us two years: a. Annexation to an existing city. b. Incorporation of a new city c. Designation as an Unincorporated community 7. The petition contains more than 10% of the registered voters. Thus, no special workshops are mandated. 8. If proposed COI includes any area within a municipal sphere of influence, applicants must demonstrate they have conferred with that city. We have. See remainder of application. 392 N, R LAND USE INFORMATION: PLEASE DESCRIBE THE EXISTING LAND USES IN THE AREA. ATTACH A GENERALIZED MAP SHOWING EXISTING USES. By far the primary existing land use in the area is agricultural including pastureland, and equestrian ranches. There is a total of approximately 10,800 acres of land in Vista Santa Rosa, of which over 6800 acres is in active agriculture production. There is also livestock throughout the area primarily made up of horses but including some goats and cattle. The crops grown in the area include dates, alfalfa, a wide variety of fruits and vegetables including table grapes, pecans, and citrus, radishes, okra, carrots, broccoli, green beans, and asparagus, sod, forage and cereals. Approximately 1800 acres of dates are grown in the Vista Santa Rosa. In addition to dates, Vista Santa Rosa produces an additional 4000 acres of alfalfa, fruits and vegetables. The Vista Santa Rosa portion of the Coachella Valley comprises a significant portion of the "prime agricultural land" in the entire valley due to its fertile alluvial sandy loam soil. There are only a few zones in the Coachella Valley which contain this highly fertile sandy loam soil and that acreage has been rapidly dwindling due to the continuous development of golf communities and commercial development. For example Rancho Mirage and Indian Wells were some of the premier farmlands for dates, and currently are no longer agricultural at all with only token groves left. Thus it is very important to respect the date groves in Vista Santa Rosa. The Coachella Valley is one of only two or three areas in the entire United States where dates can be grown, and is by far the best place to grow dates today in America due to the specific climate and soil requirements. In fact, it is the only truly viable area. Over 95% of all the dates grown in the United States are grown in the Coachella Valley with about one third of the entire production coming from Vista Santa Rosa specifically. Very importantly, Vista Santa Rosa is one of the prime equestrian ranch areas in California due to its soft sandy soil devoid of rocks that provides the perfect footing for raising horses and an excellent climate for growing Bermuda grass, which is the most nutritious of the pasture grasses in the West. Hence polo, hunter -jumper and thoroughbred ranches have proliferated in our community. Vista Santa Rosa is one of the last best places to work, train, and raise horses in Southern California and the center for winter equestrian activities in the Western United States. 393 - 010 Vista Santa Rosa being immediately adjacent to the HorsePark and Eldorado and Empire Polo Clubs provides support activities for these commercial equestrian enterprises. As these entities are in the Indio Equestrian Zone, which provides for horse trails leading to open space, it is imperative that the trail system be maintained throughout Vista Santa Rosa to the Santa Rosa Mountain Wilderness area and Lake Cahuilla. The remainder of the area includes, a compost station, which is controversial, and one small family owned market where the locals cash checks and can pick up some quick basic items. Other uses include very low -density residential, nurseries, and a few blocks of neighborhood style residential isolated to one area around Jackson and 54"'. PLEASE DESCRIBE EXISTING COUNTY LAND USE PLANS FOR THE AREA (GENERAL PLAN AND ZONING). ATTACH APPLICABLE MAPS. The county has recognized the value and importance of preserving the dwindling resource of farmlands in the state and specifically within Riverside County. The existing county land use plan for the area (which is in the middle of being revised), designates Vista Santa Rosa as basically agricultural. The new proposed general plan further recognizes the importance of preserving Vista Santa Rosa's prime agricultural lands and basically calls for this area to maintain the same designation and density as it currently has. HOW MANY ACRES WITHIN THE PROPOSED BOUNDARIES ARE CURRENTLY VACANT? ( NOT INCLUDING ACTIVE AGRICULTURAL LANDS.) Approximately 1294 acres, not including the dike area. The raw vacant land is typically in 38 acre squares spread throughout the area. It is not one large area. HOW MANY ACRES IN ACTIVE AGRICULTURAL PRODUCTION? Approximately 6800 acres are in active agricultural production, per the latest figures available from CVWD. IS ANY PORTION OF THIS AREA CURRENTLY WITHIN ANY CITY'S SHERE OF INFLUENCE? 394 Oil Yes, the northeast corner portion from Airport Blvd on the south to Monroe on the west to Ave 52 on the north to Van Buren on the east, is currently in the City of Coachella Sphere of Influence. We have conferred with George Spiliotis and the City of Coachella. They currently have no plans to annex the area. PLEASE INCLUDE A MAP SHOWING APPLICABLE CITY GENERAL PLAN AND PRE -ZONING DESIGNATIONS. Per the City of Coachella , their planned zoning for the area conforms with the current County General Plan. ALSO PLEASE PROVIDE EVIDENCE THAT YOU HAVE CONFERRED WITH THAT CITY. George Spiliotis spoke with the City of Coachella Asst. Planning Director to confirm that they have no plans to annex this area. GENERAL: The following options will be evaluated by a thorough study of the benefits, demands, and negatives of each option. Our Community Council will thoroughly study the options and issues. Then by newsletters and open meetings with the local residents and landowners, discuss all the issues. As we have decided all other matters, we will then arrive at our decision by consensus. We estimate this process will take us two years. The options we will be studying are: d. Annexation to an existing city. e. Incorporation of a new city 395 f. Designation as an Unincorporated community 012 WHAT FACTORS DEFINE THIS AREA AS A SIGNIFICANT COMMUNITY? PHYSICAL: Vista Santa Rosa is defined by the old Highway 86 on the east except those portions of the City of Coachella, Monroe Street on the west, Avenue 52 on the north and Avenue 66 on the south. HISTORICAL: Our community has a long tradition of being an organized area of farmers once called "The Westside" meaning west of Highway 86. The farmers, called "Westsiders" met regularly and helped and socialized with each other. This tradition continues today as the local ranchers and farmers from the area socialize regularly and help each other on various ranch and farm chores. In rural communities, commercial centers do not form the basis for a community, the local ranches and farms do. Recently we have taken the name 'Vista Santa Rosa' by unanimous vote of all our members to commemorate our collective wonder of the beautiful views we share of the blue Santa Rosa Mountains and our shared sense of community on the "Westside". No one in our area related to the name Thermal. Horses and livestock have long been a standing entity in this portion of the valley due to our soft sandy loam soil, high water table, self irrigated shade trees such as cottonwoods, palo verdes, and tamarisk, the ease of growing Bermuda grass and the cooling breezes. In the early 1900's, our area was one of the first sections to be farmed in the Coachella Valley as we had natural artisan wells. The Vista Santa Rosa area does not have the salt or alkali of the Mecca area. Farming was expanded after irrigation pipe was laid down throughout the area in 1949 to bring water from the All American Canal. In the Iate1950's and early 1960's the area was "tiled" with underground drainage lines under the local farms to carry away any excess salts in the soil and from the Colorado River water. Today Vista Santa Rosa continues to be one of the prime fertile farm areas in the Coachella Valley rooted in a historical continuum from the turn of the century. In fact many family farms and ranches in Vista Santa Rosa have been passed down through the generations and are part of our community today. They provide a strong historical base for our area's traditions. One of our member's families was the prime contractor for the water distribution system for the Coachella Valley Branch of the All American Canal and that family has remained active in our community. 396 013 10 The last quarter of the 20th century has seen the growth of many equestrian ranches in our community, even though horses have always been part of our culture. Vista Santa Rosa 's private horse ranches support the activities at Eldorado and Empire Polo Clubs on Avenue 52"d and Monroe in Indio and have helped to make them the largest polo center in the West and the home of winter polo for the Western United States, Canada and Mexico. In addition, H.I.T.S ( Horse Shows in the Sun) has purchased a portion of Empire Polo and Equestrian Center and is now the permanent home of the Winter Horse Show Circuit —the largest series of horse shows in the West from January through March. Together the combined equestrian activities of this area have driven growth of equestrian ranches and furthered the historical use of the horse trails throughout the area. Private equestrian ranches and polo fields have created an interconnected community of horse enthusiasts who share in their love of the Santa Roses and appreciation of open space that is so rapidly dwindling as city life and golf development and concrete encroaches upon the last most fertile area of the valley before the Salton Sea. Vista Santa Rosa offers all of us the last vestige of our original heritage in the Coachella Valley --one of open space coupled with prime agricultural lands. It is our last best chance to preserve some our original Western cowboy, Indian, and agricultural culture. (See copy of Frank Bogart Letter) ECONOMIC: Like Indian Wells. the economic base of Vista Santa Rosa is not centered on commercial real estate development or shopping centers. The primary economic base is agriculture and equestrian. The commercial areas that primarily serve the area include The Equestrian Center and Polo Clubs located between Monroe and Madison, and 50d' to 52"d in the equestrian zone of Indio, the family owned small market —the Kennedy store on Monroe and 58d', the neighboring cities of Indio, Coachella, and La Quinta. A commercial zone along Highway 86 has been historically important, but is currently utilized. The economic impact of the agriculture grown in the area is significant. A rough estimate based on CVWD plat maps is over $60 million a year is produced in Vista Santa Rosa alone. 391 in - 014 11 Per the Coachella Valley Water District irrigated land in the Coachella Valley is some of the most productive land in the world producing over 8.8 tons per acre of food. Vista Santa Rosa's farmlands are very productive and considered prime agricultural land. According to the Coachella Valley Water District, the value of the 1999 farm production in the entire Coachella Valley was $570,049,870 -- that is over one half a billion dollars annually with a substantial portion of that coming from the Vista Santa Rosa area. Vista Santa Rosa produces approximately one third of the entire date production in the United States. Dates alone provide over $108,926,000 of value to the local Coachella Valley economy with an estimated value of over $30 million worth of the date production being produced annually from Vista Santa Rosa. Dates are very nutritious and a staple of many societies around the world. They are low in sodium, contain more potassium than a banana, and are high in minerals. The old saying is an almond and a date provides the body complete nutrition. Today U.S. dates are in high demand as the U.S. and many nations choose to boycott Iranian produce. The annual economic value of the fruits and vegetables from the Vista Santa Rosa area is approximately $29,394,000. The economic impact of the equestrian activities on the local economy has been studied and has been estimated to be over $50-70 million annually. Empire Polo Club plans to build within the next year more equestrian structures and activities that are estimated to bring in an additional $50 million annually to the local economy. This will even further stimulate the equestrian activities in Vista Santa Rosa. Each weekend thousands of people flock to this area to play or watch polo or the horse show circuit, bringing millions of dollars to the neighboring commercial zones annually. Vista Santa Rosaprovidesthe support services to these large equestrian endeavors in the form of stabling, pasture, housing, and training facilities needed to fully support the equestrian commercial endeavors. As the equestrian ranches in Vista Santa Rosa have been built up and improved, the tax base of the entire area has increased substantially and the value of each acre has leapt in value as more and more equestrians are rushing to buy ranches in the area. Raw undeveloped land is now going for between $20-35,000 per acre, which is at least double what it was five years ago. Therefore, Vista Santa Rosa is driving well over $100,000,000 annually into the local economy as an agricultural and equestrian community. That is significant and should not be changed. - 301 -5 11 12 Moreover, the equestrian industry should be viewed as a major growth industry for the Coachella Valley and here is why: There are 6.9 million horses in the US including both commercial and recreational horses. 7.1 million Americans are involved in the industry as owners, service providers, employees, and volunteers. The horse industry produces goods and services of $25.3 billion and has a total impact of $112.1 billion on the U.S. gross domestic product. Its contribution to the U.S. G.D.P. is greater than the motion pictures services, railroad, furniture and fixtures manufacturing, and tobacco manufacturing. The pending NCAA (National Committee of Amateur Athletics) approval of equestrian disciplines as an official varsity college sport will bring riding even further into the cultural and athletic spotlight." As Vista Santa Rosa has become the premier area for all equestrian activities in the winter in the Western United States and provides significant revenues for the local economy today, it will provide even more significant financial growth in the future for the entire Coachella Valley if not destroyed by encroaching development. In fact, the polo club will probably move all of its operations to this area in the future if the area is retained equestrian and not overdeveloped. What is beautiful about the equestrian industry is that it is a clean industry. It does not create air, noise, or groundwater pollution. To destroy through residential development the burgeoning equestrian industry in Vista Santa Rosa while at the same time eastern Riverside County is trying to attract new clean commercial activities, is basically self-defeating. It would be far smarter and financially lucrative to enhance the equestrian financial asset base and capabilities already in the area. To further popularize our products in Vista Santa Rosa, we are in the process of building a web -site that will provide information to all our residents and visitors, as well as promote our local products to the world. Thus Vista Santa Rosa is a significant financial community and will be a vehicle of growth for the Coachella Valley and the county of Riverside in the future. 399 19 016 13 SOCIAL: Vista Santa Rosa is a very strong social community based upon our shared equestrian and agricultural interests. The brotherhood within Vista Santa Rosa is remarkable, as ranch and farm hands from neighboring ranches help each other out regularly and share equipment as need be. The agricultural farms are generally members of the Farm Bureau. The equestrian ranches regularly participate and compete on either the horse show circuit located at Avenue 52nd and Monroe or at the Polo Club. Everyone knows pretty much everyone else and the attitude is very friendly. Latinos, Californians, and visitors from all over the world blend in our unique community. "California Spanish" has historically been spoken in our area and is used regularly throughout the area along with English. The local farm workers, property owners, and ranch hands work and socialize together with many coming originally from the same families, ranches, and farms in Mexico before they immigrated to the U.S., or from family farms in the area. This has created a loving family atmosphere in Vista Santa Rosa and furthered the feeling that everyone knows and cares for everyone else. Many of the families in the area are part of the famous Desert Riders group, and the Equestrian Trails Association. Trail rides are a common occurrence throughout our area. Our equestrian activists meet daily at the Polo Grille or the Cantina at Eldorado Polo Club for lunch and later after a long day for cocktails. Parties and BBQ's are a frequent phenomenon throughout the area such as the annual spring blowout at Rancho Duende or the start of the season BBQ at Deercreek. Meetings are held either at Deercreek, Devane's restaurant or Rancho Duende with some meetings at Rancho Cheetah. Some of the area participates in the Deercreek polo season and some of the area is part of Los Coyotes Polo Club that is an organization of private polo fields throughout Vista Santa Rosa. Blending well with agricultural commercial production, the ranches are raising and training horses in the old western tradition, providing stabling and pasture, and respecting open space. Ranch houses have been built with a density ratio of approximately 1 house per 10 acres, alongside some of the original ranch houses in the area, which truly are historical landmarks. Cowboys, wranglers, and horsemen from Texas, other states in the West, Mexico and Canada, find the desert the perfect location to break and train young horses for many different markets from Thoroughbreds or Quarter horses for the racetrack, cutting or team penning horses, polo, charro, barrel racing for the rodeos, to hunter -jumpers for the horse show circuit and potentially the Olympics. 400 017 14 Vista Santa Rosa ranches and farms provide a great environment for raising families. Children learn about the responsibilities of life by learning to care for animals and raising food from the earth. The ranches and farms provide a clean drug -free environment, fresh air and open space. There is very little crime in our sector of the valley. 401 018 14 )r AVENUE AVENUE W e'er A VENtE S AVENUE e NRPORTI _ 1 ••• AIRPORT AVENUE e AVENUE e AVENUE AVENUE AVENUEI PROPOSED COMMUNITY OF INTEREST AREA East of Monroe to Hwy. 86 North of Avenue 66 to Avenue 52 (note area from Airport & Van Buren to 86 is Coachella) 402 019 ATTACHMENT #3 Vista Santa Rosa COI #15 - LAFCO 2001-01-4 p xr r q a.2 t ice`✓•. Ji 4'' t` .Lr � N fix. tr�`�� '�3-ai'"ynG 'Hi13,9yFi.Cy, zyy� a f t t 37 IN �:� at.s .f�'q�•G "1ry2 -rc pp�.5" ,. ... `Coachella 41,�e zY1 v t � sip sY� s4tarer7 r �'�i�j��;•� � ', 'a ' vs [lzr '66r'1Y�s-c: 53R7 Alf N I C I n 12 '2 City of La Quinta 14 13 -17 76 AIRPORT DR Thermal Ther al 23 zd < 19 Airport 21 27 26 25 30 29 26 34 35 36 I 31 32 33 n T6s ;m 62nd ; �v 3 2 1i fi 5 4 Torres Martinez Raservalkn j ... ........ [........: '_ ................ q:............... :...... iovee Man .� Reservatiown 1 9 10 11 ...................... a Reservation7 ......i....g 9 ( mints _r'11A Tortes Martinez :............ ..... .... 661h AV 403 Fish Tm rs 1 020 . .. 16 15 1 id 13I, 18� 17 tfi II LAFCO 2001-01-4 =City of La Quinta =City of Indio =City of Coachella =La Quinta SOI =Indio SOI !=Coachella SOI �—r— DEPARTMENT REPORT: AP-4 aw � c&t,, 4 4v46& S �FM OF°w TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO NCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR DATE: MAY 15, 2001 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF APRIL 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JUNE 2001: June 4 *Monthly Putting Contest June 9 La Quinta Summer Golf Tour Kickoff, Mountain Vista, Sun City June 11 English Riding Lessons, Horse Ranch on Monroe June 12 *Free Blood Pressure, Glucose and Cholesterol Screening June 14 *Free Medical Insurance Counseling June 16 La Quinta Summer Golf Tour, Gary Player Course, Westin Mission Hills June 16 La Quinta, Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park June 18 Conversational Italian for Travelers, La Quinta Senior Center June 18 How to Really Take Care of your Skin, La Quinta Senior Center June 18 Classic/Latin Ballroom Dancing, La Quinta High School Dance Room June 18 Beginning Computers, La Quinta Boys and Girls Club June 19 *Free Hearing Consultation and Hearing Aid Check June 19 Continuing Yoga, La Quinta High School Dance Room June 19 Learn How to Draw for Beginners, La Quinta Senior Center June 19 Learn How to Sculpt, La Quinta Senior Center June 20 Summer Art Blast, ages 5-9, Fritz Burns Park Recreation Room June 20 Summer Art Blast, "Paint is Fun", Fritz Burns Park Recreation Room June 20 Intermediate Computers, La Quinta Boys and Girls Club June 20 Photo Deluxe, La Quinta Senior Center June 21 Beginning Yoga, La Quinta High School Dance Room June 21 *"Salad Days" Luncheon June 21 *Free Legal Consultation June 22 Callaway Wine Tour, Temecula June 23 Mastering Microsoft Word, (Office 97), La Quinta Boys and Girls Club June 23 La Quinta Summer Golf Tour, Cimarron Golf Resort June 25 *AARP Mature Driver's Course June 26 *AARP Mature Driver's Course June 28 Fashion Island Shopping Trip, Newport Beach June 29 Summer Excursion, Sea World in San Diego June 30 La Quinta Summer Golf Tour, Landmark Golf Resort * Senior Center Program, Class or Event 404 T4bt 4 4 Q" Community Services Department Attendance Report for the Month of April 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 127 40 87 161 4 Special Events 1165 965 200 28 28 Adult Sports 550 546 4 13 12 Senior Center 1765 1616 149 99 89 Total 3607 3167 440 156 133 Senior Services Senior Center 521 626 -105 26 17 Total 521 626 -105 26 17 Sports Complex Use LQ Baseball Assoc. 6,500 6500 500 26 25 Total 6,500 6500 500 26 25 Total Programs 1 10,6281 10,2931 8351 208 175 Volunteer Hours Senior Center 827 927 -100 Meals on Wheels 661 54 12 Total Volunteer Hours 8931 981 -88 Monthly Revenue Senior Center $ 3,566.00 $ 5,482.00 ($1,916) Community Services $ 2,639.00 $ 5,267.00 $ (2,628.00) Rental Income $ 935.00 $ 1,437.00 $ (502.00) Total Revenue $ 7,140.00 $ 12,186.00 $5,046 Revenue Year to Date Senior Center $ 52,955.61 $ 58,274.44 $ (5,319.00 Community Services $ 52,301.85 $ 42,694.00 $ 9,607.00 Rental Income $ 8,801.50 $ 7,407.50 $ 1,394.00 Total Revenue to Date 1 $114,058.96 $ 108,375.94 $ 5,682.00 40002 Community Services Program Report for April 2001 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga, Th. 7 14 0 0 14 2 0 Beginning Yoga, Tu. 14 28 0 0 28 2 0 Latin Ballroom Dance 13 52 10 20 32 4 2 Beg. Computers Mon. 10 20 10 20 0 2 2 Photo Deluxe 3 3 0 0 3 1 0 English Riding Class 2 10 0 0 10 5 0 Totals 49 127 20 40 87 16 4 ?nn1 2nn1 2n00 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Spring Break, Camelot 35 35 35 35 0 5 5 Spring Break, Skating 35 35 35 35 0 5 5 Spring Break, Park Day 35 35 35 35 0 5 5 Spring Break, Movies 35 35 35 35 0 5 5 Spring Break Oasis 35 35 35 35 0 5 5 Annual Egg Hunt 1 2751 2751 275 275 0 1 1 Community Picnic 700 700 500 500 200 1 1 Culture in the Courtyard 15 151 151 15 0 1 1 Totals 1,1651 1,1651 9651 965 200 28 28 inns qnm 2nnn 2nnn 2001 2000 Participants ITotal Participation IParticipants ITotal Participation Variance Meetin s Meetin s Adult Sports Open Basketball M/T 70 70 661 66 4 9 8 Adult Soccer League 120 4801 1201 480 0 4 4 Totals 190 550 186 546 4 13 12 Recreation Totals 1,3551 1,7151 1,1511 9111 2041 411 40 Page 2 M CIO j Senior Center Attendance 2001 2001 e IstereTot a Is ere o a eetings artrci an sParticipation articl ants a rcl atronVariance 2001 200 Senior Activities Ballroom Dance, Complimentary 8 8 0 0 8 1 0 Bridge, ACBL 191 191 209 209 -18 4 4 Bridge, Duplicate/Social 477 477 446 446 31 14 12 Dog Training, Complimentary 2 2 0 0 2 1 0 Golden Tones 88 88 123 123 -35 5 8 Ice Cream Social 40 40 26 26 141 41 3 Monthly Birthday Party 41 41 27 27 14 1 1 Monthly Luncheon 97 97 89 89 8 1 1 Movie Time 75 75 68 68 7 8 8 Putting Contest 5 5 8 8 -3 1 1 Seminars 102 102 57 57 45 1 5 Senior Activity Total 1126 1126 1053 1053 73 41 43 Senior Leisure Courses Ballroom Dance 11 17 7 28 -11 2 4 Ceramics 13 34 12 48 -14 3 4 Dog Training Class 9 26 0 0 26 3 0 Exercise 511 431 59 382 49 13 13 Jump Start/Art 6 17 0 0 17 3 0 Spanish Lessons 8 8 8 24 -16 3 3 Stained Glass 4 10 0 0 10 4 0 Senior Leisure Courses Total 102 543 86 482 61 31 24 Senior Leisure Classes Computer Tutor 7 71 14 14 -7 7 14 Quilting 20 20 29 29 -9 4 4 Rug Hooking 15 15 0 0 15 5 0 Tai Chi 11 11 0 0 11 3 0 Tap Dance 22 22 38 38 -16 4 4 Woodcarving 21 21 0 0 211 41 0 Senior Leisure Classes Total 96 96 81 81 15 27 22 TOTAL SENIOR PROGRAMS 1324 1765 1220 1616 149 99 89 Senior Services A.A.R.P. "55 Alive" 38 18 18 20 1 2 AARP Tax -Aide 20 29 29 -9 2 2 Ambassadors 70 79 79 -9 n/a n/a FIND Food Distribution 289 404 404 -115 5 4 Health Screenings 11 48 48 -37 1 4 Hearing Consultation M521 3 3 3 0 1 1 I.I.D. Energy Assistance 52 0 0 52 7 0 I.I.D. Energy Assistance/No fee 14 0 0 14 7 0 Legal Consultation 15 25 25 -10 1 2 Medicare Consultation 7 17 17 -10 n/a n/a Share Meetings/Sign-up 2 3 3 -1 1 2 TOTAL SENIOR SERVICES 521 626 626 -105 261 17 SENIOR CENTER TOTAL 1 18451 22861 1846 2242 44 125 106 Page 3 407 004 �-.- DEPARTMENT REPORT: S- La Q'c F `L 4S cFMOF r19 TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: May 15, 2001 RE: Public Works/Engineering Department Report for the Month of April 2001 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. 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The Coachella Valley Water District (CVWD) and the City have approved the Water Pumping Station Relocation plans during the week of April 9, 2001. CVWD has conditioned the relocation of the existing water pumping station located on the northeast corner of Jefferson Street and Ave. 48 (City of Indio) as opposed to modifying the existing pumping facility. Since this is located within the City of Indio, the cost of this relocation will be borne by the City of Indio and the Coachella Valley Association of Governments (CVAG)• Indio and CVWD have come to an agreement on the extent of the relocation. This work will not delay the completion of the Jefferson Street project. Public Works Staff will discuss turning the lead over to Indio to complete the Pump Station since the project is within the City Limits of Indio. Granite Construction began base paving Jefferson Street on May 4, 2001. Granite construction was projecting the completion of Jefferson Street for early May 2001. CVWD has requested the replacement of the sewer line across the All American Canal, with a stainless steel pipe as opposed to the previous cast iron pipe. This is to further protect the sewer line from future failures. Due to the manufacturing time of the stainless steel pipe, the new projected completion date is early June 2001. '.e A':� u Notice to Proceed was issued for work to begin on October 4, 2000 for Areas A & B. Curb and gutter, along with base pavement is completed around Francis Hack Park. The Turf block has been installed in the City parking lot south of ACE Hardware. The landscaping that existed within the other planned City parking lot located between Avenida Navarro and Avenida Bermudas, south of and adjacent to Calle Tampico, has been excavated. Avenida Mendoza has been closed south of Avenida Montezuma and north of the alley that extends behind the museum. Only one course of pavement was placed on this section of Ave. Navarro. This is to allow drainage water to continue north to Ave. Montezuma. Bollards will be placed on Ave. Navarro at Ave. Montezuma and the alley south of Ave. Montezuma as part of this project. M E 007 Granite is planning on paving operations to commence on La Fonda, Ave. Bermudas, Calle Estado, and Desert Club within the next two weeks. Granite projects project completion by June 16, 2001. The Contractor and the Construction Manager have been working with the area utilities to ensure the work within the Westward Ho area is completed quickly with the least impact to the residents of the area. Grinding operations have commenced during the first week in April, beginning with Jefferson, Westward Ho, and Vista Grande. The anticipated completion date is July 9, 2001. Area D is on schedule. City staff will complete a walkthrough of the project to create a "punchlist" of outstanding items. These items will be completed prior to final acceptance by the City. It is anticipated that this area will be completed in May 2001. Granite's forces are continuing work on the sound wall. City staff has requested estimates from Granite Construction to construct pilasters, spaced along the Washington Street side of the wall to break up the "flat" appearance. The cost provided by Granite Construction was excessive; therefore, staff will pursue other options of providing pilasters. The mini park is planned behind the proposed sound wall at Saguaro, Sagebrush, and Bottlebrush. This project was awarded to Ray Lopez during the May 1 City Council Meeting. The project is presently nearing completion. On December 5, 2000, the City Council approved the wording for the entrance sign. This project is to provide landscaping, a water fountain, an emergency telephone, underground electrical for future lighting, and an entrance sign. The wording approved by the City Council for the entrance sign on December 5, 2000, also included mileage indications on the trails and a location map showing area mountains with arrows pointing the way to other valley features such as the Palm Springs Tram and the Salton Sea with distances to those destinations. When the entrance sign is fabricated and put in place, the landscaping will be completed. This project is still within budget. There has been a delay in the completion of this project. The sign manufacturer that was working as a sub -consultant to the General Contractor has filed for bankruptcy. ,415 008 The General Contractor is working with City Staff to resolve the issue and complete the project. This project is completed. The contractor has damaged some of the tennis court surfaces and has been directed to repair the courts prior to final acceptance. It appears the contractor may have exceeded his schedule; however, staff is continuing discussions on additional days due to circumstances beyond the contractor's control. This project is within budget. Additional shrubs have been planted fronting the east tennis court along the south side of Avenue 52 to be consistent with the shrubbery fronting the west tennis court along the south side of Avenue 52. The contractor completed restoration to the court surface during the week of April 30. Complete The City is presently part of a three-way contract with Spanos, Stamko, and the City for the construction of the median on Adams Street from Avenue 47 to Avenue 48. Construction has commenced during the week of December 4, 2000 and is being completed by contractors under the direction of Stamko. City staff is overseeing the project to ensure compliance with the Agreement. The work for the curb portion only has been completed. The installation of landscaping is underway. Design, plans, and specifications are 95% complete. The final connection of a water line feed to supply the proposed lake with water from the All American Canal must be designed and approved by CVWD. CVWD has approved the conceptual plan and has also completed final comments for the approval of the irrigation system. Upon completion of the canal water connection and signature of approval by CVWD, City staff will advertise the Civic Center Campus for bid. The City Council approved plans and authorized advertisement for bid on December 19, 2000. This project will be advertised for six weeks to attempt to maximize contractor participation in the bid. This is a six-month duration project. The Design Engineer, and representatives of CVWD have indicated that canal water has an unusually high concentration of silt. The bid will include silt traps, and an alternate bid of a potable water feed to ensure that the project will be built to function properly. g,16 009 Staff will advertise this project for bid as soon as CVWD approves the plans. This is anticipated before the end of June 2001. On December 5, 2000, the City Council awarded a design contract to The Keith Companies (TKC) to design various sidewalk and street improvements throughout the City. These include a low water crossing at Avenue 50, sidewalk along the east side of Washington Street from Avenida La Fonda to Avenue 52, sidewalk along the north side of Sagebrush Drive, paved sidewalk from Saguaro to Avenue 50 on the east side of Washington Street, paved sidewalk on the north side of Avenue 50 from Washington Street to connect to the existing sidewalk fronting the Sports Complex, and sidewalk and street improvements along Westward Ho and Dune Palms Road in conjunction with an SIB 821 grant. The City has received a grant to construct bicycle lanes on Calle Tampico, Park Ave., and Ave. 50. An Amendment has been negotiated with the Keith Companies to design the bicycle lanes as part of the sidewalk project. This will provide a construction cost savings as well as a time savings to both projects. It is anticipated that the plans, specifications, and engineers estimates will be presented to the City Council for approval and authorization to bid in May 2001. Recently, the Tradition Development contacted the City regarding construction of a wall from Avenida La Fonda to Avenue 52 on the west side of Washington Street. City staff is presently working with representatives of the Tradition in order to complete an MOU for shared costs. This wall is identified in the Developer Impact Fee as a sound wall. TKC is completing the design for the Tradition and will coordinate their design efforts with their design of the sidewalk project from Avenida La Fonda to Avenue 52. The City Council approved this concept on December 19, 2000 and authorized the City Manager to enter into the MOU contingent upon the City Attorney's approval as to the form. When the City Council initially approved this concept, representatives of the Tradition were proposing to take the lead. Since that time, the Tradition has requested that the City take the lead. A new MOU will be proposed during the May 15, 2001 City Council meeting with the City as the lead. This work will be completed as part of the City sidewalk project that is planned for the west side of Washington Street between Ave. La Fonda and Ave. 52. C10 Completed and plans, specifications, and engineers estimate were presented to the City Council for approval and authorization to bid on May 1, 2001. The project will take approximately one month to bid with the construction commencing in July 2001. Barring any unforeseen conditions, this project should be completed by October or November 2001, depending on delivery time of the signal poles and controller cabinets. During the April 3, 2001 Council meeting, the City Council awarded the design project to Harris and Associates. The Consultant will complete new sound studies and three conceptual designs for City Manager and staff review and approval. Per the City Council's direction, a design concept will be chosen by the City Manager and staff based on noise attenuation requirements and aesthetics. This one concept will be brought forward to the City Council for final approval prior to proceeding. A consultant "kickoff' meeting was conducted on April 12, 2001. Design is underway. Citywide mini park expansion projects include the Eisenhower Park expansion, the new cove mini park, and the mini park between Bottlebrush and Sagebrush. The expansion of Eisenhower Park is identified in the Fiscal Year 1997/1998 CIP. An amount of $160,000 was appropriated for this project. The Cove Mini Park and the Pocket Park at Bottlebrush/Saguaro/Sagebrush are each identified as projects in the 2000/2001 CIP. The Cove Mini Park allocates $140,720, and the Bottlebrush/Saguaro/Sagebrush Pocket Park appropriates $40,000. The total budget available for these parks combined is $340,720. An RFP for a design/build contract has been advertised with the deadline at the end of December 2000. A contract consultant has been selected and the City Council awarded the Design/Build contract to Ray Lopez during the May 1 Council meeting. The City Council approved a contract with Peter Urbon on October 3, 2000. It is anticipated that Mr. Urbon will provide the obelisks to the City for installation by June 2001. During the April 3, 2001 City Council meeting, the Council approved an Amendment to change the material and style of lettering on the obelisks. The artist is proceeding with the construction of the obelisks. Em 0.11 City staff has completed the final draft of the D.B.E. Program and has incorporated comments by the State. The City may not proceed with Federally -funded grants such as the Hazard Elimination System Grant (HES) for widening Avenue 52, and any PM- 10 work until the City receives approval of the new D.B.E. Program. This is a Federal requirement that went into effect in October 2000. City staff met with representatives from Indio, CVAG, and RBF to discuss the proposal for the final design of the Jefferson Street Project from Highway 111 to Indio Boulevard. STIP Funding and Measure A Funding were discussed. RBF will complete a feasibility study to determine whether a bridge should be constructed over the Whitewater Channel and if Jefferson Street, from Westward Ho to the Channel, should be constructed as a four lane or six lane facility. RBF will complete the Project Study Report (PSR) and the EIS for the project. Since STIP Funding will be utilized (Federal funding), the EIR under the CEQA provisions is no longer applied. The environmental provisions must now comply with National Environmental Protection Act (NEPA). The Cities of La Quinta and Indio, the County of Riverside, and CVAG are presently reviewing RBF's proposal prior to proceeding. Funding for the City's portion of this work has been identified in the CIP for the year 2000/2001. This funding did not take into account a bridge over the Whitewater Channel. The feasibility study that will be completed by RBF will address a bridge over the Whitewater Channel. CVAG has money identified in the Measure A program and has been discussing utilizing State Transportation Improvement Program (STIP) funds for this project. The County of Riverside and the City of Indio are also participating; however, the status of their funding is unknown. The City of La Quinta was successful in an RCTC Call for Projects for STIP Discretionary funding for the Jefferson Street Bridge. The City was awarded $963,000 to be utilized as part of the City's 25% share for the bridge. The design plans are being completed by David Evans and Associates IDEA► and are approximately 95% complete. City Council has approved the landscaping for the roundabout and the landscaping pallet for the median. City Council also approved removing the landscaping in front of the Citrus and replacing it with the City pallet as part of this project. City staff is working with representatives of the City of Indio to develop an MOU for shared costs for construction and maintenance for the median islands. It is anticipated that plans, specifications, and engineer's estimate will be brought forward to the City Council for approval and authorization to bid after the 419 C12 completion of the Jefferson Street Project. This project is identified in the City's CIP for Fiscal Yedr 2000/2001. An amount of $167,655 has been appropriated under RDA Project Area #1 for these improvements. This project includes the restoration of the lighting system for the southern four courts, installation of dasher boards for roller hockey, and the potential conversion of one court to a basketball court. City staff will not proceed until the completion of the Phase I Improvements for the Fritz Burns Park. It is anticipated that an RFP will be developed for the design, plans, specifications, and engineer's estimate in June 2001. The Professional Services Agreement was signed with La Salle Electric on November 21, 2000. The project is complete. The Community Services Commission reviewed three concepts for the park at their regularly scheduled meeting on December 11, 2000. After review, modifications were suggested. The consultant, Steve Lang of Purkiss Rose-RSI revised the plan and presented the project to the City Council during the January 2, 2001 City Council Study Session. City Council made a number of comments during the January 2, 2001 Study Session. Those comments have been incorporated into a Phase Plan that was presented to the City Council on February 6, 2001. Upon City Council review of the concept, the environmental studies will be completed. The budgeted amount for this project is $2,000,000. The City of La Quinta has received $500,000 of Proposition 12 funds that may be applied to this project, thereby bringing the construction budget to $2.5 million. The City Council approved the Master Plan for the park during the April 3, 2001 City Council meeting. Please note that the project time line is tentative dependent upon approvals as necessary with each task. The Professional Services Agreement was executed, and the review of the project has begun. It is anticipated that the Construction Documents will be ready for review by the Planning Commission by mid to late -July 2001. The final plans for the Community Park are anticipated to be ready for City Council consideration in late -October 2001. It is anticipated that once the Construction Documents are approved by the City Council, the bidding process will take approximately 6 weeks with the proposed award by the second meeting in December 2001. From the award of contract, it is anticipated that the construction period for the park will be 180 days. If construction i 013 begins by the middle of January 2002, the completion of the project is anticipated July 2002. On October 30 and 31, 2000, the Museum Expansion Consultant Selection Committee interviewed five firms that specialize in historical building expansions. After reviewing the firm's qualifications, the Committee selected WWCOT as their first choice. Staff met with a representative of WWCOT three times, to arrive at a price that fit within the design budget of the project, which is $80,000. After the third meeting, WWCOT stated that their firm would not be able to produce the design concepts within the City's budget. Staff then contacted Paul Johnson of Ferris, Johnson and Perkins, who was selected as the Committee's second choice. Staff has met with Paul Johnson of Ferris, Johnson & Perkins to discuss the design concept contract. It is anticipated that the design process will take approximately twelve months to complete. It is anticipated that the Redevelopment Agency Board will review the final concepts at the August 21, 2001 meeting. Funding for the construction of the museum expansion is contained in the Fiscal Year 2003/04 Capital Improvement Program with a construction amount of $618,000. k21 014 POLICE REPORT Inside this issue: April Significant Activity Report School Resource Officer Re- ports for April March crisis Statistics Sum- mary Explorer Program Report for April Target Team Report for April Motor Officer Statistics for April volume 1, Issue S, Indio 'Station Traffic Report Special points of ":interest from the :`Crime Statistic ''Summary: • Overall, burglaries and thefts have declined from last month, possibly due to the apprehension of the golf equipment theft suspects. The number of incidents in the city has increased at both the monthly and year-to-date levels (up 226 calls from last month and 1396 for the year). Despite the increase in incidents, • deputies reduced their response times for emergencies by 50% (from 6 minutes to 3 minutes). The increased number of citations • continue to indicate the increased enforcement in traffic. MAR 2001—APR 2001 DEPARTMENT REPORT NO.1 A Coroner Forensics Center- East Facility Update Construction of the long awaited Coroner Forensics Center — East has begun and the building is begin- ning to take shape. The 16,000 square foot facility received extensive support from Riverside County Su- pervisor Roy Wilson and Riverside County Sheriff/ Coroner Larry Smith. They were able to develop fund- ing for the $3,000,000 pro- ject that included a signifi- cant amount of financial support from the Riverside County Economic Develop- ment Agency. The new facility will pro- vide the citizens of eastern Riverside County, including the cities of La Quinta and Coachella, with a significant improvement in service from the Coroner's Office. Currently, the deceased must be transported to Perris if autopsies are re- quired. Upon completion of the Coroner's Office requirements, mortuaries must arrange transporta- tion of the deceased back to the Coachella Valley for burial or cremation. This often causes a delay and inconvenience for families trying to make final arrange- ments for their loved one's remains. This delay and the need for an extended transportation results in ad- ditional cost to the dece- dent's family. The new facility will re- duce the amount of de- lay by 24 to 72 hours, de- pending on the circumstances of the death, and reduce the need for transportation to and from Perris. The Coroner Forensics Center will be a full service facility. These services will include autop- sies in the facility's state of the art examination rooms. In addition to the examina- tion rooms, the Forensics Center will include refrigerated storage space for approximately 80 bodies. This capacity ensures that the facility has the ability to handle the future projected increase in decedents that will accompany the projected population increase in the Coachella Valley. In addition to the above services, the facility will include a large warehouse section for the storage of property that must be maintained by the Public Administrator's Office. Highland Construction Company is building the new Forensics Center. This company has built several other facilities for the Sheriffs Department, including the recently completed Sheriffs stations in Hemet, Lake Elsinore, and Jurupa Valley. The project is currently "on time" and should be completed in late July of 2001. Public hours for the new facility, located behind the Indio Sheriffs Station at 47225 Oasis, will be 07:30 a.m. to 04:30 p.m. 422 City of La Quinta La Quinta Police Department Captain Daral Singerton, Commanding April2001 Highlights (Numbers in parentheses denotes number of calls for service that day) Sunday, 04-01-01 (47): David McGuire, 46, La Quinta, arrested for DUI. Monday. 04.02-01 (48): Jaime Lopez, 39, La Quinta, arrested for possession of narcotics and parole warrant following vehicle stop. Burglary and arson at the 45000 block of Saffron Ct. Victim left res. at 1115. At 1200 neighbors observed front door open. Not reported until 1930 at which time it was discovered that door had been forced open. property was taken and denatured alcohol poured on carpet and set on fire. Carpet burned but did not spread. Victim was at work, no suspect leads. Randy Patlow, 21, Indio, was arrested for second time in two days at Wal-Mart. He was under Influence of narcotics. He returned to store to retrieve his son's stuffed animal that he said he left when he was arrested for shoplift on Sunday. The stuffed animal was found by security behind bench in security office. A check by security revealed that it contained glass pipe and three bindles of methampethamine. Partlow denied knowledge of narcotics. Items to be searched for prints and case to DA. Tuesday, 04-0341 (40): No significant activity Wednesday. 04-04-01 (591: Jacqulene Abubo arrested for shoplifting at Wal-Mart. Daniel Zamorez arrested for three traffic warrants. Juan Vera, 22, La Quinta, arrested for narcotics warrant at the 51000 block of Cortez. Cynthia Zamorez, 20, arrested for harboring felon and also booked. Injury collision at the 55000 block of PGA Blvd. Francisco Solano, 31, Cathedral City, made left turn in front of Gloria Dodd, 75, La Quinta. Solano said sun was in his eyes and he did not see oncoming car. Dodd had complaint of pain to neck and was treated and released at Desert Hospital. Thursday. 04-05-01 (491: Arrested Juan Enrique Leyva Jr. age 22 of La Quinta for driving under the influence from Ave. Bermudas and Ave. 52 La Quinta. Friday. 04-06-01 (441: 423 None Saturday, 04-07-01 1491: None Sunday. 04-06-01 (46): Arrested Gilbert Muniz age 22 of Coachella for 3 Felony Warrants from Camino Azul and Adams St. La Quinta. Monday, 04-09-011461: Arrested Juan Encinas age 35 of La Quinta for spousal abuse from Ave. Vallejo La Quints. Arrested Gilbert Erps age 33 of La Quinta for spousal abuse from Miles Ave. La Quinta. Tuesday. 04-10-01 (43): Arrested Peter Nunez (092562) from the 77000 block of Calle Hidalgo for a petit theft warrant (Deputy Estrada) Wednesday, 04-11-01 149): None. Thursday. 04-12-01 (52): Arrested Randy Rodriguez age 32 of La Quinta for spousal abuse from Ave. Villa La Quinta. Friday, 04-13-01 (53): Arrested Ricky Berlanga age 20 of La Quinta for burglary Warrant from Ave. Carranza, La Quinta Saturday. 04-14-01 152): No Arrests A Michael Sheehan age 19 of La Quinta died after drinking and passing out. Taken to JFK Hospital where he was pronounced dead. Investigations was called out and investigation is now continuing. From the 53000 block of Ave. Ramirez La Quinta. Sunday, 04-15-011401: Raul Sanchez, 32, La Quinta, arrested for public intoxication and three misdemeanor warrants. Monday, 04-16-01 (49): Felix Zamora Jr. 36, arrested for spousal abuse after striking wife several times. He had originally left house but returned at 0500 and was found passed out in front yard. Unattended death appears to be drug overdose, from the 51000 block of Ave Bermudas, Refine Enok, 30, was found deceased in house after anonymous call. Caller later re -contacted dispatch 424 and identified herself as having gone to location with boyfriend to purchase drugs. Investigation continuing. Tuesday.04-17-01 (51): Candlario Alvayero, 29, La Quints, arrested for violation of court order when he attempted to contact former girlfriend at residence. Wednesday, 04-18-01 (54): No significant activity Thursday. 04-19-01 (57): None. Friday.04-20-01 (51): NONE. Saturday. 04-21-01 (48): Arrested Sam Mizell age 30 for a Warrant for possession of a controlled substance from the 78000 block of Winter Cove La Quints Arrested David Colin age 20 of La Quints for spousal abuse from the 52000 block of Ave. Carranza La Quinta. Sunday, 04-22-01 (51): Arrested Douglas Jones age 48 of La Quinta for public intoxication from the 78000 block of Ave. La Fonda La Quinta. Arrested Michael Luna age 24 of Indio for traffic violations and 2 Warrants for possession of a controlled substance from Mendoza and Sinaloa, La Quinta. Arrested William Smitherma age 54 of La Quinta for spousal abuse & brandishing a weapon from the 52000 block of Ave. Navarro La Quinta. Arrested Jorge Vargas age 27 of Indio for driving under the influence from Ave. 52 and Washington St. La Quinta. Monday, 04-23-01 (39): Kidnap/Rape/Spousal Abuse - 23 yr old female forcibly removed from her residence in the 53000 blk of Obregon by her ex -boyfriend. He assaulted her when she tried to jump from the vehicle at WA X Eisenhower. The rape occurred in the Thermal area. Suspect is still outstanding. Dep. Spier. Tuesday, 04-24-01 (39): Ralph Gonzalez, 35, arrested at his residence for possession of narcotics and parole violation from the 53000 block of Vallejo. 425 Ryan Shelton, 20, Indio, arrested for burglary following search warrant. Jason Devinny, 21, La Quints, arrested for possession of stolen property. Wednesday. 04-25-01 (52): None. Thursday, 04-2641 157): Shipped a Juvenile age 15 For 5150 WIC from 54840 Ave Juarez, La Quinta. Arrested Jorge Felix age 18 of La Quinta for 243 (a) (1) and assault with a deadly weapon from the 53000 block of Ave. Martinez La Quinta. Arrested Sharon Richardson age 39 of La Quinta for spousal abuse from the 52000 block of Ave. Madero La Quinta. Friday. 04-27-01 (48): None. Saturday. 04-28-01 (53): Arrested Graig Hull age 40 of La Quinta for possession of a controlled substance and possession of marijuana from Ave. Bermudas and Calle Ensenada La Quints. Arrested Sarah Nielsen age 20 of La Quinta for receiving stolen property from the 79000 block of Calle Vista Verde La Quinta. Sunday, 04-29-01 (44): Antate Tatum, 18, Moreno Valley and a 17- year- old from Coachella were arrested for kidnapping, auto theft, and the 17-year-old for sexual assault following a vehicle stop by Deputy Waters. Vehicle stopped for mechanical violation at 0130. Driver, Tatum was unlicensed, he was placed in unit. It was then determined that the car had a false license plate on it. The passenger, a known gang member was also placed in the unit. At that time the two female passengers, ages 15, quickly told the deputy that they had been kidnapped a few hours earlier in Moreno Valley and that one of them had been sexually assaulted by the 17 year old suspect. Vehicle had been reported stolen from Ontario on the same date. Parents responded to pick up the females. Both suspects were on CYA parole. James Westfall, 27, La Quinta, cite released for concealed weapon warrant at JFK Hospital Monday, 04-30-01 (42): No significant activity Total calls for service: 1406 426 Riverside County Sheriffs Department La Quinta Target Team Monthly Report March 2001 Deputy Edward Price and Deputy Aaron Eller The following is a summary of the Target Team activities for the month of April. Ongoing Investigations 4 Arrests/ Filings 9 Vehicle checks 25 Business Contacts 7 Investigation assists 4 Arrest Warrants Served 1 Arrest Warrants Attempted 2 Programs 0 Pedestrian Checks 3 Crime Prevention Hours 0 Bar Checks 2 Back-ups 5 Follow-ups 30 Search Warrants 0 Probation Searches 1 Parole Searches 1 Meetings 4 421 Recovered Stolen Property $2000.00 Citations issued 1 Surveillances 2 Property Checks 2 Civil Commitments 0 Bicycle Time 0 Training Hours 12 Illegal Drugs Seized None Total Mileage: 570 miles Arrests/ Criminal Filings • An Indio resident was arrested on a traffic stop for driving on a suspended license. Information reference drug activity was also gathered from the suspect. • A La Quinta resident was arrested for a felony warrant reference the golf club theft investigation. Seven additional felony charges were added to the suspects in the golf club thefts. Noteworthy Accomplishments; The Target Team continued with the golf club theft investigation and has secured approximately 15 felony charges on the suspects. A fifth suspect has been identified and will be in custody soon. More charges are pending. The Target Team attended a countywide gang investigators meeting in Moreno Valley. We will be hosting the next meeting in June. • The Target Team met with investigators from the San Diego Sheriffs office, at San Marcos P.D., in reference to updating our gang files. The visit was very informative and many useful ideas were exchanged. • The Target Team participated in a training day with the Sheriff Department's Emergency Services Team, in reference to "Active shooter response." This training primarily focused on response to critical incidents at schools. The Target Team attended a meeting with the District Attorney's Investigators and Prosecutors in reference gang involved crimes and filings. The Target Team attended a meeting at the La Quinta Resort and discussed ideas to remedy problems and concerns they had in security issues. Me MOTORCYCLE OFFICER STATISTICS April 2001 * Days worked: 14 (3 days for school, court, and unit service) Total citations: 69 Speeding: 44 Red light: 4 Radar: 40 Turning: 2 Pace: 4 Stop sign: 2 Mechanical: 1 High speeds: 25 mph- 61 mph, Jefferson and Ave. 50 Adams Park, 61 mph 35 mph- none 45 mph- 71 mph, Eisenhower and San Vicente 50 mph- 71 mph, Fred Waring and Las Vistas Avg. speed over the speed limit: 22.6 mph Avg. citations per day: 6 Associated vehicle code violations: Suspended/Unlic. Drivers: 6 Seatbelt: 0 No insurance: 3 Turning : 0 Mechanical: 1 Drugs/ Alcohol: 0 Seatbelt: 0 City citations: 5 Stored vehicles: 6 T/C's: 4 *This summary does not reflect an exact number of reports handled by the Officer. For example, where a citation or report was written with multiple violations on the same citation, these additional violations are not reflected in this summary. It is a summary of number of citations issued and offenses for which the violator was stopped. 429 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT April 2001* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position HIGHLIGHTS: I received anonymous information regarding an adult couple engaged in lewd acts in front of Adams Elementary School. I conducted surveillance at the school but I did not locate the couple. It is unknown if the information was accurate. 1 assisted a task force in the service of several warrants at the La Quinta High School. Three juvenile arrests were made. 1 conducted a follow-up investigation into a previous report of a runaway juvenile. With the assistance of the Palm Desert High School SRO, I acquired information that the juvenile returned to her residence. 1 conducted a truancy sweep in the county area and located two La Quinta Middle School students. The students were transported back to school, counseled, and their parents were contacted. There have been no further truancy incidents with the two students. 1 attended the monthly Student Attendance Review Board Meeting. Several cases were heard including one from La Quinta Middle School. Due to the recent school shootings in El Cajon, I conducted classroom visits and spoke to the entire student body on the topic of school violence, making threats, bullying, and bringing weapons to school. 1 conducted an investigation into a possible battery on school grounds where a student sustained a broken arm. After an extensive investigation the incident was determined to be an accident. 1 counseled several students regarding school disturbance incidents. Actual reporting period covens March 26, 2001 through April 6, 2001 and April 16, 2001 through April 20, 2001. The reporting period does not cover the school spring break session. SROs attend patrol brings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. 43 L CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT April 2001* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position HIGHLIGHTS: During this reporting period, incidents (reports) on campus are way down. On 3-27-01, the Coachella Valley Narcotics Task Force completed a six-month long investigation at La Quinta High School. During this six-month long investigation, an undercover police officer was able to purchase narcotics from three students that were later arrested. One additional student was arrested after being found in possession of Cocaine. The students were booked into Juvenile Hall, and are pending expulsion from the Desert Sands Unified School District. Due to the arrest, there were several rumors around campus that someone was going to shoot -up the high school on 3-30-01. Extra Deputies and school security were provided, incident was investigated and unfounded. I assisted the Indio Station K-9 unit, with a classroom presentation with the school's Public Service Academy. Also during this reporting period, I arrested a student for assaulting another student in the mouth. The victim lost a tooth and had some open cuts to the inside of his mouth. The suspect was booked into Juvenile Hall for assault with a deadly weapon (hands and feet). Actual reporting period covers March 26, 2001 through April 23, 2001. 431 Riverside County Sheriffs Department EXPLORER POST 503 PROGRAM REPORT April 2001 HIGHLIGHTS: The Colorado River Explorer Competition was held in Needles, California from April 18-22, 2001. This was the largest 2001 explorer competition in the United States. Seventeen Explorer Post 503 Explorers, & Advisors along with explorers from four states participated in the challenging and educating competition. The competition was a positive and learning experience for Explorer Post 503 Explorers and Advisors. Explorer Post 503 Explorers or Advisors participated in the following competition events: felony vehicle stop, D.U.I. stop, building searches, volleyball, tug-o-war, marijuana field raid, biathlon, relay race, canoe race, 2 obstacle courses, wall climbing, paintball Hogans alley. Explorer Post 503 won one trophy at the competition (Senior Deputy Gerrard placed third in the biathlon). Training meetings were held on April 3, 17, and 24. Senior Deputy Gerrard led physical training, capture the flag, and competition organization during the April 3 and 17 meetings. Deputy Hughes led the Indio Jail tour and formation training on April 24. Upcoming volunteer events include the Law Enforcement Job Fair and Day of the Child on April 28. Submitted by Explorer Post 503 Advisor Senior Deputy Andy Gerrard 432 CITY OF LA Q UINTA CRIME STA TIS TICS S UMMAR Y MARCH 2O01 433 CITY OF LA QUINTA MARCH CRIME COMPARISONS CRIME MARCH 2001 MARCH 2000 YTD (01) YTD (00) *HOMICIDE 0 0 1 0 *RAPE 1 2 3 6 SEX CRIMES (FEL) 0 1 0 2 SEX CRIMES (MISD) 1 0 3 5 ROBBERY 2 1 2 4 ASSAULT (FEL) 12 11 21 28 ASSAULT (MISD) 29 17 57 44 BURGLARY 49 30 151 101 *VEHICLE THEFT 8 6 21 18 *THEFT (FEL) 33 11 65 52 THEFT (MISD) 36 37 106 99 VANDALISM (MISD) 34 31 73 91 DOM. VIOLENCE 19 12 42 31 NARCOTICS 9 10 33 24 DUI 11 11 22 19 T/C NON -INJURY 65 47 134 137 T/C INJURY 3 5 10 16 T/C FATAL 0 2 2= 2 TRAFFIC CITATIONS 385 185 1029 583 * STATISTICS INCLUDE ATTEMPTS 434 T- o 0 0 0 0 tz I w x n i 0 w O U 2 S w w It N 0 w w d CV � T- T- � T- 435 c w LL w n M m J N a ;:, n m O LL V w y W W 0 U_ 0 x A W U_ J O n J a ksl w U W 1 F O S cM N O LO O LO O C7 N N <- T— in a o o 00 Q Q 0 cD d N 0 a0 CD d N N39 J Q U r r LO 193, m N O 44J Z W 2 F- 1.L W 0 w CU a CL 0 a o N CNN Q Q Lf) M N Q Q U Z O H H U U LL LL 9 H 441 CITY OF LA QUINTA DISPATCH INFORMATION / MARCH 2O01 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS ROUTINE 8 1371 EMERGENCY 3 6 442 Bulletins are provided to standardize traffic enforcement procedures and accident investigation. Additionally bulletins will provide training about department policy, legal issuer and law updates. A Summary of Commercial Vehicle Laws A "commercial motor direction of a peace officer. 4) vehicle' means any vehicle or com- Issued a restricted firefighter li- bination of vehicles which requires a cense and who drives a vehicle Class A,13, or C license with an en- operated for the purposes of dorsement (15210 CVC) hauling compressed air tanks for A "commercial vehicle" is a breathing apparatus that do not motor vehicle of a type required to exceed 2,500 pounds. g ) is any be registered under the vehicle vehicle (bus, farm labor vehicle, code, used or maintained for the general public pars -transit vehicle, transportation of persons for hire, etc) designed, used, or maintained compensation, or profit or designed, to carry more than 10 passengers used, or maintained primarily for including the driver, for hire or the transportation of property and: profit, or used by any non profit a) has a gross vehicle weight rating organization or group. (GVWR) of 26,001 pounds or more, A special endorsement is b) tows any vehicle with a GVWR also required to drive the follow - of 10.001 pounds or more, c) tows ing types of vehicles. The en - more than one vehicle or a trailer dorsement (s) will show as a sin - bus, d) has three or more axles gle letter on the drivers license. (excludes three axle vehicles weigh- ing 6,000 pounds or less) e) trans- I. Tank vehicles (including a ports hazardous materials requiring cement truck)-N placarding or marking, f) transports 2. passenger transport vehicles - hazardous wastes as defined by P Health and Safety Code 25115 and 3. Double trailer combination- 25117. This requirement does not T apply to any person: 1) operating an 4• Placarded or marked vehicles implement of husbandry who is not transporting materials or required to have a drivers license. 2) wastes-H Exempted under Health and Safety S. Tank vehicles transporting Code 25163. 3) Operating a vehicle hazardous materials or in an emergency situation at the wastes-X Special certificates may be required in addition to a com- mercial drivers license, depend- ing on the type of vehicle being driven or the load being trans- ported. The following are just a few examples; 1. Ambulance driver certificate is required for driving an ambulance used commercially in emergency ser- vice. 2. Verification of Transit Training Document or VTT card, requires drivers of transit bus vehicles (Sun -line) to comply with specified training require- ments, 12804.6 CVC.3. School Public Activity Bus Certifi- cate (SPAB card), is required of any person who is a bus driver for any school district or any other party carrying public or private pupils for school related activities, 12517(a) CVC. CHP 555/Update Regarding Cellular Phones The California Highway Patrol in conjunction with the Statewide Integrated Traffic Records System, (SWITRS) is requesting the following information be documented on the exist- ing CHP 555 (page 2). Currently, cellular telephone usage is only documented when it can be proven to be a "contri- buting factor", (associated factor). Effective April 1, 2001, the CHP will surf collecting data to determine (I) cellular telephone usage (2) cellular telephone in vehicle not used at time of collision and (3) no cellular telephone in vehicle or unknown it a cellular tele- phone was in the vehicle at the time of the collision (cannot be determined due to injuries, incapacitation etc). Presently, the CHP 555 does not have a section w document this information. CHP is working on publishing new forms with this updated information. Until a modifica- tion to the CHP 555 is com- pleted, it will be necessary for the investigating officer to write the information in the "SPECIAL INFORMATION" section located on the bot- tom right corner of the CHP 555, page 2. Indio Station has prepared modified copies of the CHP 555 updated infor- mation to assist officers in this transition. As we all know, cellu- lar telephone usage among the motoring public has in- creased tremendously on a daily basis. An inatten- tive driver talking on a cellular telephone is one most common complaints of motorist who have missed being in a traffic collision. It is anticipated with the implement of data regarding the use of cellular phones in motor vehicles, it will provide information to address public safety issues by citizens of the state of California. Riverside County Sheriff Volume I Issue S May 1 , 2001 Quick Reference, V.G seNonf for Gummerciel Vehicles 1. 4606(b) CVC; valid. medical certificate re- quired for Class A or B vehicles. 2. 22406(a) CVC, max. 55 mph; a truck or truck tractor (3 axles or any combo.), a towed vehicle by passenger vehicle or bus, a schoolbus transporting any school pupil, a farm labor vehicle transporting passen- gers, a vehicle trans- porting explosives, a trailer bus (636 CVC) 3. 22406(1) CVC; exces- sive speed; 15 mph or more over the maxi- mum speed limit for vehicle requiring Class A or B license, or Class C endorsed for haz- waste or placard haz- mat, misd. 4. 22452(a) CVC re- quired stop at rail crossings; any bus car- rying passengers, any motor truck transport- ing employees, any school bus and any pu- pil activity bus, any vehicle transporting explosives, any vehicle transporting more than 120 gallons of flamma- ble liquids, in contain- ers having a capacity of more than 20 gal as a cargo or major portion of a cargo. 5. 23114(a) CVC; con- structed , covered or loaded to prevent blowing or spilling of load, except clear wa- ter or bird feathers. 443 LA QUINTA MIDDLE SCHOOL May 15, 2001 7:00 p.m. FRANK ALDAZ CRYSTA ARELLANO TIM BOLIN NIREY CISNEROS ALICIA CORDERO TIM DALBY TYLER DEAN JACOB EZEKIEL-DAWSON ERICA GALVAN MARITSA GARCIA RAMON GARCIA STEFANIE GONZALEZ VERNICE GUZMAN COURTNEYJOHNSON APRIL MACKAY ASHLIE MANGER MISSY MORONI LUIS NAJERA PETER RAMIREZ BRIANA SLATER KYLESTEVENS CLINT VASQUEZ DANA WASHINGTON ERIKA ZEPEDA M AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 15, 2001 CONSENT CALENDAR: ITEM TITLE: Public Hearing on the Fiscal Year 2001- STUDY SESSION: 2002 Through 2005-2006 Capital Improvement / Program PUBLIC HEARING: _ Adopt a Resolution of the City Council approving the Fiscal Year 2001-2002 through 2005-2006 Capital Improvement Program (CIP). Adoption of the Resolution will approve the projects identified in the Fiscal Year 2001- 2002 through 2005-2006 CIP. However, allocation of funds for these projects will not be approved until the City Council approves the Fiscal Year 2001-2002 annual operating budget. The first year of the five year forecast, or capital budget, will be included in the City's Annual Operating Budget. When the City Council approves the Annual Operating Budget for Fiscal Year 2001-2002, it will also authorize the expenditure of $19,634,177 for Fiscal Year 2001-2002 capital project expenditures. The CIP was developed in a conservative manner. Projections were assumed using conservative estimates consistent with operating revenues. The projects for the next five years, as shown, are based on considered need, and funding the City has available at this time with conservative projections of Development Impact Fees (300 units per year) anticipated to be collected. The CIP includes funding from a possible Fire Development Impact fee (Fire DIF) for the land acquisition and design of a fire station. This project has been presented in the CIP for discussion purposes but will not be included in the FY 2001-02 budget because the City has not adopted a Fire DIF. None at this time. 445 T.\PWDEPT\COUNCIL\2001\010515c.Wpd The CIP and five year forecast was presented to the City Council for review during a Study Session on April 3, 2001. The document is a statement of the City's goals, objectives, and priorities for a 5-year CIP and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works Department, Finance Department, Building and. Safety Department, Community Services Department, and the Community Development Department. The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an advanced financial plan. The CIP is a 5-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a way that maximizes the return to the public. As each annual budget is prepared, additional projects and priority needs are developed and added to the program to maintain a total 5-year plan. The first year of the CIP is called the capital budget and is based on the City's present fund balances. The capital budget is incorporated into the annual City "operating" budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive ultimate expenditure authority until they are ultimately incorporated into the capital budget. The 2000-2001 CIP identified $9,673,745 in capital improvement projects. All 2000/2001 projects are either completed, currently in the design or construction stage, or have contracts that will be awarded by the end of the fiscal year. Included within the CIP is the Capital Improvement Plan Project Expenditure Status Report. This report identifies projects completed and underway from previous fiscal years. Specifically, there are 46 projects that are in various stages of completion. Of these projects, twelve are 100% complete. Another eleven projects are anticipated to be 100% complete by June 30, 2001. Once these projects are complete, any remaining funds will be allocated to future projects on a priority basis as approved by the City Council on a project by project basis. During the April 3, 2001 Study Session, the City Council requested that staff investigate the possibility of adding the median island curbs on Miles Avenue and Fred Waring Drive to the CIP if the City has adequate funding through bonds submitted by developers. The City Council also directed staff to eliminate Project AD13- Chamber Visitor Center and Project AD18 - The Putting Greens, and increase Project 200102 - City-wide Obelisk Program from $25,000 to $50,000 to allow for the installation of obelisks on Eisenhower Drive. AD03 - Miles Avenue Median Landscaping has been expanded and renamed to include the median island curb improvements. The amended project is now presented as AD03 - Miles Avenue Median Curb/Median Island Landscaping Improvements. Theo 4 U TAMDEMCOUNCIL\2001\010515c. wpd 002 median curb (not including landscaping) is estimated to cost approximately $590,128. Developer bonds on file with the City represent $315,818. Additional funding in the amount of $274,310 is needed to fully fund the median curb improvements. The landscaping costs are estimated at $1,135,591. No funding is currently identified for the landscape improvements. AD05 - Fred Waring Drive Median Landscaping has been expanded and renamed to include the median island curb improvements. The amended project is now presented as AD05 - Fred Waring Drive Median Curb/Median Island Landscaping Improvements. The median curb is estimated to cost approximately $707,326. Developer bonds on file with the City represent $360,040. Additional funding in the amount of $347,286 is needed to fully fund the median curb improvements. The landscaping costs are estimated at $1,364,360. No funding is currently identified for the landscape improvements. The Fred Waring Drive median curb, between Washington Street and Jefferson Street, is also eligible for funding through the Coachella Valley Regional Arterial Program administered by Coachella Valley Association of Governments (CVAG). The curb improvements will be installed as part of the larger Fred Waring Drive Street Improvements. Staff will continue to investigate other funding opportunities as they become available to complete the Miles Avenue and Fred Waring Drive medians. Plaques acknowledging the Hammer Family and Burqett Family donations to the City are being processed through the City's Memorial Tree Program. The acknowledgment will be presented on a tile plaque mounted on a travertine stand. The plaques will be placed in an appropriate location near the donations. The following additional amendments have been made: Project 200112 - Interpretive Sign Program for Cove Area Trails has been moved from the list of proposed projects to be funded in Fiscal Year 2001/2002 to the Additional Projects list with funding unidentified. This change was necessary due to the denial of the City's State Trails Grant Application. The project is currently presented as Project AD26 - Interpretive Sign Program for Cove Area Trails. Based upon the direction provided by the City Council during their April 3, 2001 Study Session, the Fiscal Year 2001-2002 identifies $ 19,609,177 in improvements. Overall the City is proposing approximately $34,284,428 in projects during the next five years. The remaining projects represent "Additional Projects" totaling $67,499,582. The total funding of "Additional Projects" listed will require future City Council consideration to ensure revenue availability. This CIP has been developed using fiscally conservative methodology as directed by the City Council. Prior to proceeding with any project, City Staff will present the project to the City Council for authorization. 447 T:,PWDEMC0UNCI L\2001\010515c.wpd 003 The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving the Fiscal Year 2001-2002 through 2005-2006 Capital Improvement Program (CIP); or 2. Make appropriate changes to the Fiscal Year 2001-2002 through 2005-06 Capital Improvement Program (CIP) and direct staff to make necessary revisions, and adopt the Resolution approving the Fiscal Year 2001-2002 through 2005- 06 CIP at a future City Council meeting: or 3. Provide staff with alternative direction. Respectfully submitted, llezlz-," Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager TADEPT\COUNCIL\2001\010515c.wPd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ADOPTING THE FISCAL YEAR 2001-2002 THROUGH 2O05-2006 CAPITAL IMPROVEMENT PLAN WHEREAS, pursuant to Government Code Section 66002, the City of La Quinta (the "City") is required to review and adopt a Capital Improvement Plan (the "Plan"); and WHEREAS, the City is required to conduct a noticed public hearing for consideration of adoption of the Plan; and WHEREAS, notice of the public hearing has been given pursuant to Government Code Section 65090; and WHEREAS, the Capital Improvement Program (CIP) is a five (5) year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public; and WHEREAS, the CIP is a statement of the City's goals, objectives and priorities for a five (5) year CIP and the financial commitments required to accomplish those objectives; and WHEREAS, the Fiscal Year 2001-2002 through 2005-2006 CIP proposes approximately $34,284,428 in improvement projects and $$67,499,582 of unfunded additional improvement projects over the five (5) year period, commencing on July 1, 2001 and ending June 30, 2006; and WHEREAS, the first year of the CIP, called the capital budget, proposes $19,609,177 in improvements, as shown in Exhibit 1, heretofore made a part of this Resolution. NOW THEREFORE, the City Council for the City of La Quinta does hereby approve the capital budget, including the appropriation of funds, as shown in Exhibit 1, heretofore made a part of this Resolution; and BE IT FURTHER RESOLVED, the City Council for the City of La Quinta authorizes the inclusion of said capital budget into the Fiscal Year 2001-2002 operating budget, which appropriates funds for specific facilities, equipment and improvements. sm TADEPT\COUNCIL\2001 \01 051 5c.wpd 005 PASSED, APPROVED, AND ADOPTED this 15th day of May 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSEN, City Attorney City of La Quinta, California 450 006 T:\PW DEPT\CDUNC I L=01 \010515c.wpd PA-1 Twyl 4 4 Qu&rcv MEMORANDUM May 15, 2001 TO: Honorable Mayor and City Council �/ FROM: Chris A. Vogt, Public Works Director/City Engineer �!� SUBJECT: Public Hearing Item No. 1 - Public Hearing to consider Fiscal Year 2001-2002 Capital Improvement Program The following clarifications will be implemented into the final Fiscal Year 2001-2002 through 2005-2006 Capital Improvement Program (CIP). Page 12 - Project 200201 City Hall Expansion (Design Only) The operating costs presented are duplicate in nature and will be deleted. The annual operating costs for the proposed City Hall Expansion are presented within Project 200303 City Hall Expansion - Construction. Page 19 - Project 200104 Phase H Jefferson Street Improvements (Hwy 111 to Indio Blvd.) The revenues presented as Transportation DIF are adequate to cover the City of La Quinta's projected 25% share of the design costs only for Fiscal year 2001/2002. An additional CIP sheet will be included within Fiscal Year 2002-2003 which will account for the balance of funding for the City of La Quinta's share of construction and associated costs. Additional revenues in the amount of $2,316,413.00 will be identified with a funding source, or sources, to be determined. Page 25 - Project 200110 Emergency Vehicle Preemption/Public Safety Program The project description identifies the installation of Emergency Vehicle Preemption (EVP) at the intersection of Eisenhower @ Mazatlan. The east/west leg of this intersection is named Avenida Mazatlan to the west and Avenue 50 to the east. The project description will be revised to identify the project as Eisenhower @ Mazatlan/Ave 50. TAMDEPT\CIP\0001cip\City Council Clarificatio .wpd 451. Page 82 - Project DIF Transportation - Sound Walls Various Locations Additional clarification will be provided within the "Additional Comments" (presented at the bottom of the page) to adequately explain the differential. Page 84 - DIF Transportation - Bridges Various Locations The project description will be corrected to eliminate the spelling error. T.AMDEPTOM0001cipTity Council Clarificatio wpd 452 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 15, 2001 CONSENT CALENDAR: STUDY SESSION: Public Hearing to Consider a One Year Extension of PUBLIC HEARING: o9— Time for Tentative Tract 29053, a Subdivision of 103 Single Family Lots on 33+ acres, Located Northwest of the Intersection of Jefferson Street and Avenue 50. Applicant: Lundin Development Company Adopt a Resolution of the City Council approving Tentative Tract 29053, Extension #1, subject to the Findings and Conditions of Approval. None. None. • • i • • � • •P1�7�11 �'P� Project History The property, northwest of the intersection of Jefferson Street and 50' Avenue, is vacant with the southern portion previously used as a citrus grove and now demolished residence (Attachment 1). Adjacent to the south and east of the property is the vacant commercial site approved for a shopping center under Specific Plan 98-034. The City Council approved this tentative tract map for 103 single family lots on June 1, 1999. At the same time, a General Plan Amendment and Zone Change from Community Commercial to Low Density Residential was approved to allow this tract map. p:\stan\tt 29053 ext 1 cc rpt.WPD 453 A Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-375 was certified by the City Council on June 1, 1999, for Tentative Tract Map 29053, General Plan Amendment 98-060, Zone Change 98-089, Specific Plan 98-034 and Parcel Map 29052 in compliance with the requirements of the California Environmental Quality Act of 1970, as amended. This request is in conformance with that approval and no changed circumstances or conditions exist which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21166. Project Request Proposed is a one year extension of time to allow recordation of the final tract map. The tentative tract has 103 single family lots varying from 7,704 to 11,857 square feet (average 9,009 square feet) at a density of 3.1 dwelling units per acre (Attachment 2). The majority of lots are 80 feet wide and a minimum of 105 feet deep. The tract has unsignalized street access from Jefferson Street, with a signal allowed at the 50'h Avenue access. These accesses are connected by a street which acts as a collector street for the residential tract. Streets are to be private and gated at Jefferson Street and 5Ot' Avenue. A 3.9 acre irregularly shaped retention basin lot and .5 acre Coachella Valley Water District well site lot are shown at the southeast corner of the site adjacent to the proposed shopping center. Other miscellaneous lots will be created for the private streets, and common area landscaping, including 20 foot deep lots adjacent to 5O1" Avenue and Jefferson Street. Public Notice This Tentative Tract Map extension application was advertised in the Desert Sun newspaper on May 4, 2001. All property owners within 500 feet of the site were mailed a copy of the Public Hearing notice as required by the Subdivision Ordinance of the La Quinta Charter and Municipal Code. As of this writing, no written comments have been received. Public Agency Review All applicable agency comments received have been made part of the Conditions of Approval for this case. Planning Commission Review: The Planning Commission reviewed this request at its meeting of April 24, 2001. There were no inquiries from the public, with discussion regarding updating of the cul- de-sac radius requirement. The Commission unanimously adopted Resolution 2001- 051, recommending approval of this request, subject to findings and amended conditions (Attachment 3). p:\stan\tt 29053 ext 1 cc rpt.WPD 45 4 The findings needed to approve this request can be met, as noted in the attached Resolution. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving a one year extension to Tentative Tract 29053, subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council approving a one year extension to Tentative Tract 29053; or 3. Provide staff with alternative direction. Respectfully submitted, Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 2. Tentative Tract Map exhibit (Large for City Council only) 3. Planning Commission minutes for the meeting of April 24, 2001 45�) 003 p:\stan\tt 29053 ext 1 cc rpt.WPD RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ONE YEAR EXTENSION OF TIME FOR A TENTATIVE TRACT MAP ALLOWING 103 SINGLE FAMILY LOTS ON 33 NET ACRES CASE NO.: TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY WHEREAS, the City Council of the City of La Quinta, California, did on the 15T" day of May, 2001, hold a duly noticed Public Hearing to consider the request of Lundin Development Company for approval of a one year extension of time for a Tentative Tract Map which creates 103 single family lots and miscellaneous lots on 33 net acres in the RL Low Density Residential Zone, located northwest of the intersection of Jefferson Street and 50' Avenue, more particularly described as: Portions of Section 32, TSS, R7E, SBBM WHEREAS, the City Council of the City of La Quinta, California, did on the 1ST day of June, 1999, adopt Resolution 99-74, approving this Tentative Tract Map, subject to conditions; and, WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-375 was certified by The City Council on June 1, 1999, For Tentative Tract Map 29053, General Plan Amendment 98-060, Zone Change 98-089, Specific Plan 98-034 And Parcel Map 29052 in compliance with the requirements of the California Environmental Quality Act of 1970, as amended. This request is in conformance with that approval and no changed circumstances or conditions exist which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21166; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did make the following mandatory findings of approval to justify approval of said extension to the Tentative Tract Map: 1. The map is consistent with the General Plan in that the lots are designated and to be used for Low Density Residential use. The development and improvements of the lots will comply with applicable development standards regarding setbacks, height restrictions, density, grading, access, streets, etc. p:\stan\tt 29053 ext 1 cc res.frm 456 Resolution No. 2001- Tentative Tract 29053, Extension #1 Lundin Development Company Adopted: May 15, 2001 2. The design and proposed improvements of the map is consistent with the General Plan in that the development and improvements of the lots will comply with applicable development standards regarding setbacks, height restrictions, density, grading, access, streets, etc. 3. The design of the subdivision and improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, or cause serious public health problems since the project is surrounded by development, or other urban improvements, and mitigation is required by the Mitigated Negative Declaration (EA 98-375), including noise mitigation adjacent to Jefferson Street and 50' Avenue. This will be provided by berming, lowering of the adjacent residential pads, and construction of garden and retaining walls. 4. The design of the map or types of improvements are not likely to cause serious public health problems because the development of the land will require compliance with all health related requirements including provisions for sewers and water. 5. The design of the map will not conflict with easements acquired by the public at large, for access through, or use of, property within the Map since none presently exist and new easements as needed will be provided and recorded. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve a one year extension of time for Tentative Tract Map 29053 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15T" day of May, 2001, by the following vote to wit: p:\stan\tt 29053 ext 1.frrn be Resolution No. 2001 - Tentative Tract 29053, Extension #1 Lundin Development Company Adopted: May 15, 2001 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California p:\stan\tt 29053 ext 1 cc res.frm RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 lei a W tT�l� 1. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. Tentative Tract Map No. 29053 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, or approval of the final map by the City Council, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 4 5 9 007 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 1 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 4. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: A. Jefferson Street - 60-foot half of a 120-foot right of way. In addition, the owner shall make an irrevocable offer to grant an additional 17 feet of right of way, (not to exceed 250 feet in length), for future southbound turn lanes at the Avenue 50 intersection. B. Avenue 50 - 50-foot half of a 100-foot right of way C. Interior Collector Street - 41 feet undivided, 67 feet for divided sections. D. Other interior Street Lots - 37 feet plus additional for turn knuckle. E. Culs de sac radii - 38.5 feet. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant interim easements to those areas within 60 days of written request by the City. 8. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the concurrence of IID. 008 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 2 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Jefferson Street - 20 feet B. Avenue 50 - 20 feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 11. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map.. 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 13. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 14. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. k61 009 P:\STAN\tt 29053 ext 1 cc coa.wpd Page of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 15. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. ffu ':4 ll ► :► As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 16. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 17. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 18. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be 46n converted to AutoCad, the City Engineer may accept raster -image files of the plans. n10 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 4 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 19. Depending on the timing of development of the parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to reimburse the City or others for the cost of the improvements, to secure the cost of the improvements for future construction by others, or a combination of these methods. 20. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 21. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 22. If improvements are phased with multiple final maps or other administrative approvals (e.g., a Site Development Permit), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 23. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement kU J ()11. P:\STAN\tt 29053 ext 1 cc coa.wpd Page 5 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION 41 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 24. The applicant's obligations for portions of the required improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. 25. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is located within or immediately adjacent to a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all building pads, including basement and garage areas, are above the level of the project flood. Prior to issuance of building permits for lots which are so located, the applicant shall receive Conditional Letters of Map Revision based on Fill (CLOMR/F) from FEMA. Prior to final acceptance by the City of subdivision improvements, the applicant shall have received final LOMR/Fs for all such lots. 26. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 27. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 29. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in nI P:\STAN\tt 29053 ext 1 cc coa.wpd Page 6 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 30. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 31. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by a civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 32. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 33. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 34. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2t/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 35. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 37. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design 65 percolation rate shall not exceed two inches per hour. 4 013 P:\STAN\tt 29053 ext 1 cc cca.wpd Page 7 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 38. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 39. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leechfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 40. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 41. If the applicant proposes discharge of stormwater directly or indirectly to the La Quinta Evacuation Channel or the Whitewater Drainage Channel, the applicant and, subsequently, the Homeowners' Association shall be responsible for any sampling and testing of the development's effluent which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. 42. The applicant shall obtain the approval of the City Engineer for the location of all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for aesthetic as well as practical purposes. 43. Existing and proposed wire and cable utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 44. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. I • • 014 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 8 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 `►� i� 11'i� 11 \ 45. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which has not been subdivided in accordance with this tentative map 60 days after the program is in effect shall be subject to the program as determined by the City. 46. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1) Jefferson Street (Major Arterial) - Construct 51-foot half of a 102-foot improvement (travel lanes plus median) plus a 6-foot meandering sidewalk. 2) Avenue 50 (Primary Arterial) - Construct 38-foot half of a 76-foot improvement (travel lanes plus median) plus a 6-foot meandering sidewalk. 3) Jefferson Street/Avenue 50 Intersection - Responsibility for 17.5% of the cost of signal improvements plus a proportionate share, with the remainder of the specific plan area, of any other improvements or modifications which may be warranted by the timing and traffic loadings imposed by development of the specific plan area. 4) Avenue 50/Lot I Intersection - Responsibility for 50% of the cost of signal and other intersection improvements. This responsibility may be shared with the adjacent property on this side of the street if that property is allowed and utilizes shared access to this intersection. 5) In the event any of the above improvements are constructed by the City prior to the applicant recording a final map, the applicant shall reimburse the City, at the time the final map is approved by the City Council for the cost of that portion of the improvements constructed by the City that are required by these conditions of approval. B. ON -SITE STREETS AND CULS DE SAC (Private) 11 Collector Street - Divided sections shall have 20-foot-wide opposing travel lanes with an 18-foot median. The remainder shall have a forty -foot travel width. 4rol 015 PASTAWt 29053 ext 1 cc coa.wpd Page 9 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 2) Cul de sac Streets - Thirty six-foot travel width plus additional for turn knuckle. 3) Cul de sac curb radius: thirty eight -feet. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 47. General access points and turning movements of traffic are limited to the following: A. Jefferson Street at Lot I - Right & left in/right out. B. Avenue 50 at Lot I - Full -turn access (with signal). C. Connection of Lot I with Parcel 4 of Parcel Map 29052 - As granted by the owner of that property and approved by the City Engineer 48. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians, street name signs, and sidewalks. Mid -block street lighting is not required. 49. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements. 50. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 51. Street right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 52. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 53. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipatedg6a 016 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 10 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 54. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 55. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 56. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 57. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 469 01'7 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 11 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 58. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 59. The applicant shall provide public transit improvements if and as required by Sunline Transit and/or the City Engineer. 60. The applicant shall employ construction quality assurance measures which meet the approval of the City Engineer. 61. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 62. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. 63. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement and private street plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 64. The applicant shall make provisions for continuous, perpetual maintenance of all on -site and perimeter setback improvements. This shall include formation of a homeowner's association or other enforceable arrangement acceptable to the City. The applicant shall maintain public improvements until expressly released from that responsibility by the City. 470 018 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 12 of 13 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053 EXTENSION #1 LUNDIN DEVELOPMENT COMPANY MAY 15, 2001 FEES AND DEPOSITS 65. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 66. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of the reapportionment. 67. Prior to issuance of a grading permit or any earth moving activities, applicant shall pay a fringe -toed lizard mitigation fee of $600.00 per acre to the City of La Quinta. 68. Prior to final map approval by the City Council, the property owner/developer shall comply with the Parkland Dedication requirements by payment of in -lieu fees as set forth in Section 13.48 of the La Quinta Municipal Code. t: .: 69. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection and spaced not more than 330 feet apart in any direction, with no portion of any lot frontage not more than 165 feet from a fire hydrant. Minimum fire floe shall be 1000 gpm for a 2-hour duration at 20 psi residual. 70. Blue dot reflectors shall be placed in the street 8 inches from the centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 71. Prior to issuance recordation of final map, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review/approval. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet fire flow requirements. Plans shall be signed/approved by a registered Civil Engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department". 72. The required water system, including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 411 019 P:\STAN\tt 29053 ext 1 cc coa.wpd Page 13 of 13 ATTACHMENT #1 RL 355.7' 1322.9' SITE RL 33 NET ACRES 1 AAA• g N N 236.2' 50TH AVENUE CASE MAP CASE Nm TT 29053 EXT. #1 LUNDIN DEV. CO. N 238.1' CC 847.2' H W W C rrn z 0 to G W LL in LL f ui 10 in NORTH SCALE: NTS a, lip ATTACHMENT #3 Planning Commission Minutes April 24, 2001 5. Chairman Robbins asked staff to or when the bike path is construc this project and the bike path. 11 fy if there is now proposed, will there be a wall between stated there was no wall. 6. Commissioner Tyler asked if t ere was any perimeter wall. Staff stated there would be a retai ing wall and showed the location on the elevations. 7. Commissioner Kirk s/eany approved of the circulation pattern, but found it difficult this project in relation to the entire site. Does staff hconcerns. Staff stated it was in agreement with the Plan circulation pattern. 8. There being no fur her public comment, Chairman Robbins closed the public partic ation portion of the hearing and asked if there was any Com ssion discussion. 9. There being o further discussion, it was moved and seconded by Commissi er Ables/Butler to adopt Planning Commission Resolutic 2001-050 recommending approval of Site Development Permit 01-698, as submitted. ROLL CALF AYES: Commissioners Abels, Butler, Kirk, Tyler, and / Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. --�j C. Tentative Tract Map 29053, Extension #1; a request of Lundin Development Company for a one year extension of time for a tentative tract map which creates 103 single family lots on 33 acres. 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked if any of the conditions had changed. Staff stated only slight modifications. 3. Commissioner Tyler asked staff to confirm that no changes had been made to the tract map. Staff stated that was correct. 4. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Mike Smith, Warner Engineering representing the applicant, stated they had questions concerning Conditeep, G:\WPDOCS\PC4-24-Ol.wpd 4 Planning Commission Minutes April 24, 2001 #7.B. and #46.6.3 as the radius of the culs-de-sac should be 38.5 and 38 feet respectively. Senior Engineer Steve Speer concurred. Mr. Smith stated they would also like to close the entry to the north end of the commercial site that leads to the tract of homes from Jefferson Street. It was a concern since the residential homeowners' association would be responsible to maintain the access and landscaping. Staff stated they were recommending against it because it created a long dead-end driveway in the center. Senior Engineer Steve Speer stated staff has tried to keep from forcing all traffic onto the Arterial street. If some of the residential traffic can have direct access to the commercial site, it would be better. 5. Commissioner Tyler asked if this site would be allowed a left turn onto Jefferson Street. Staff stated this was a right turn in and out and a left turn in movement only. 6. Commissioner Kirk stated he concurs with staff regarding not closing the entry at the north end and asked if the developer could work with staff to resolve this issue. Mr. Smith stated they would take it under consideration. 7. Chairman Robbins asked if there was any other public comment. 8. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and asked if there was any Commission discussion. 9. Commissioner Kirk stated he sees no major issues and would support the original conditions. 10. Commissioner Butler stated he still questions the access from the residential to the commercial. Mr. Smith stated the residential gate would be back far enough that those entering the commercial would not be able to enter the residential. 1 1. There being no further discussion, it was moved and seconded by Commissioner Kirk/Abets to adopt Planning Commission Resolution 2001-051 recommending approval of Tentative Tract Map 29053, Extension #1, as recommended by staff with modifications to Conditions #7.B and 46.6.3. as discussed. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 02'; COUNCIL/RDA MEETING DATE: May 15, 2001 Public Hearing on 1) a Mitigated Negative Declaration of Environmental Impact; 2) General Plan Amendment 2001-076, a Request to Remove 19.64 Acres of Tourist Commercial Use and Replace With Medium Density Residential Use; 3) Zone Change 2001-099, a Request to Remove 19.64 Acres of Tourist Commercial Zone and Replace With Medium Density Residential Zone; 4) Puerta Azul Specific Plan 2001- 053, a Request for Design Guidelines and Development Standards for a 127 Resort Villa Units, and; 5) Tentative Tract 30096, a Request to Subdivide 19.64 Acres into 127 Residential Lots and Other Amenity Lots on Property Located at 57325 Madison Street. Applicant: Puerta Azul Partners L.L.C. AGENDA CATEGORY: BUSINESS SESSION: .K�]►6Y�JiYY STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying Environmental Assessment 2001- 414 for General Plan Amendment 2001-076, Zone Change 2001-099, Puerta Azul Specific Plan 2001-053, and Tentative Tract 30096, and Adopt a Resolution of the City Council approving General Plan Amendment 2001- 076, a change of Land Use designation of 19.64 Acres located at 57325 Madison Street, from Tourist Commercial to Medium Density Residential; and Move to introduce Ordinance No. _ by title and number only and waive further reading. Motion to introduce Ordinance No. _ on first reading approving Zone Change 2001-099;and Adopt a Resolution of the City Council approving Puerta Azul Specific Plan 2001-053 subject to conditions of approval; and Adopt a Resolution of the City Council approving Tentative Tract 30096 subject to conditions of approval. 475 FISCAL IMPLICATIONS: 1►G7M None. I:I_IN3HI• • e ■ • 1 Site Location: The City Council approved a Sculpture Park on the relatively flat 19.64 acre site, located on Madison Street, north of Avenue 58 (Attachment 1) in 1993. Improvements remaining since the closure of the facility include: a single family house and another building, a swimming pool, a lake, an interior concrete driveway and walkway, remnant sculpture pieces, and an entry gate. Planning Commission Action: The Planning Commission reviewed the developer's request on April 24, 2001, and discussed all aspects of the application requests and, after deliberation, voted (5-0) to recommend: 1. Certification of Environmental Assessment 2001-414, 2. Approval of General Plan Amendment 2001- 076, 3. Approval of Zone Change 2001- 099, 4. Approval of Puerta Azul Specific Plan 2001-053, and 5. Approval of Tentative Tract 30096. The recommendations are based on the attached Findings and Conditions of Approval including modifications, as requested by the Commission. Excerpts from the Minutes of the Public Hearing are attached (Attachment 2). Project Description: The site is designated Tourist Commercial in the General Plan and Zoning Code. SURROUNDING ZONING/LAND USE: NORTH: LOW DENSITY RESIDENTIAL (RL) SOUTH: LOW DENSITY RESIDENTIAL (RL) EAST: LOW DENSITY RESIDENTIAL (RL) WEST: LOW DENSITY RESIDENTIAL (RL) 476 002 General Plan Amendment and Change of Zone The applicant is requesting to change the General Plan and Zoning use designation from Tourist Commercial to Medium Density Residential. The site is bordered on all sides by Low Density Residential (LDR) development. The Medium Density Residential allows 4-8 units per acre; the proposal is for 127 units on 19.64 acres which yields a density of 6.46 units per acre. Specific Plan The request is for approval of the "Puerta Azul Specific Plan" establishing guidelines and standards in a focused development plan including the distribution of land uses, location and sizing of supporting infrastructure, development standards, and requirements for public improvements. The Specific Plan proposes an enclave of 127 detached resort villas with centrally located common amenity areas; pools and spas; and a recreation and vacation leasing facility identified as the "Great House". The Great House will also contain space for exercise and wellness activities and games for kids, social areas, and employee areas. The applicant proposes to cater to the repeat resort visitor; the project design and development standards are calculated to accommodate a transient user and not a permanent residential occupant. Each unit will be separately owned and available as vacation rental unit managed by a rental agency. Illustrative elevations and floor plans for the resort villa clusters are provided in the document (Attachment 3). Proposed Circulation Along the 662 foot frontage on Madison Street, the proposed Circulation Plan shows two gated driveway access points, each with two car stacking capacity: a primary entrance with right -in and right -out access, and full turning movement access to enter and exit the project. A 28 foot wide private residential loop road serves as access to driveways for each cluster of housing units and the unit's one car garage; 80 additional off-street guest parking spaces will be provided, each with a 9 foot by 17 foot stall design. The Parking Study in the Specific Plan (p. 24) utilizes the proposed product types with anticipated vehicle use to calculate parking demand. A total of 208 spaces is needed to meet the resort villa parking requirement: 127 spaces individual unit garage parking (one car garage per unit), and 80 spaces of off-street parking. The "Great House" will be provided with 15 spaces. The project will have 223 total spaces. Development Standards Development standards proposed for the Specific Plan must be consistent with the General Plan development standards. Some development standards proposed for the 040 37 Specific Plan differ from the Zoning Code. The Specific Plan proposes variations in standards that are tailored to this site location and the proposed resort villa use. The following table represents the proposed Specific Plan development standards which differ from Zoning Code development standards for Medium Density Residential: Minimum Lot Size Minimum Liveable Floor Area Minimum Front Yard Setback Parking Tentative Tract 3,000 sq. ft. 1,250 sq. ft. 15 ft. To Street curb/ 10 ft. To pkg. stall curb 1 space enclosed per unit/ .637 spaces per unit off street 5,000 sq. ft. 1,400 sq. ft. 20 ft. 2 spaces per unit in a garage/ .5 spaces per unit if no on - street parking Tentative Tract 30096 (Attachment 4) proposes 170 total lots on 19.64 acres with 127 residential lots and one clubhouse facility lot; four street lots; 30 common driveway lots; and eight open space/landscape lots. All 127 residential lots are proposed to have driveway access from the internal loop road. Residential lot sizes range from 3,000 to 5,690 square feet. A homeowners' association will be formed to maintain retention basins, common landscaped areas, private roads, and perimeter landscaping. Environmental Assessment: Based on California Environmental Quality Act (CEQA) requirements, staff prepared Environmental Assessment (EA) 2001-414 for the project. The Noise Assessment Study, prepared for the EA, recommends certain noise control mitigation measures including a minimum nine feet high noise barrier which can be achieved with a three foot berm and six foot wall. Staff recommends certification of a Mitigated Negative Declaration of Environmental Impact. Public Notice: This case was advertised in the Desert Sun newspaper on April 25, 2001. All property owners within 500-feet of the site were mailed a copy of the public hearing notice as required by the Zoning Code. Public agency comments have been incorporated into the proposed Conditions of Approval. FINDINGS AND ALTERNATIVES: Conditions are proposed that comply with the existing provisions of the General Plan 478 and Zoning Code. Findings for approval can be made and are included in the attached Resolutions. 004 The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying Environmental Assessment 2001-414 for General Plan Amendment 2001-076, Zone Change 2001-099, Puerta Azul Specific Plan 2001-053, and Tentative Tract 30096; and Adopt a Resolution of the City Council approving General Plan Amendment 2001-076, a change of Land Use designation of 19.64 acres as shown on Exhibit "A", from Tourist Commercial to Medium Density Residential; and Move to introduce Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. _ on first reading approving Zone Change 2001-099; and Adopt a Resolution of the City Council approving Puerta Azul Specific Plan 2001-053; and Adopt a Resolution of the City Council approving Tentative Tract 30096; or 2. Do not adopt a Resolution of the City Council certifying Environmental Assessment 2001-414 for General Plan Amendment 2001-076, Zone Change 2001-099, Puerta Azul Specific Plan 2001-053, and Tentative Tract 30096; and Do not adopt a Resolution of the City Council certifying approving General Plan Amendment 2001-076, a change of Land Use designation of 19.64 acres as shown on Exhibit "A", from Tourist Commercial to Medium Density Residential; and Do not move to introduce Ordinance No. _ by title and number only and waive further reading. Motion to introduce Ordinance No. _ on first reading approving Zone Change 2001-099; and Do not adopt a Resolution of the City Council certifying approving Puerta Azul Specific Plan 2001-053; and, Do not adopt a Resolution of the City Council certifying approving Tentative Tract 30096; or 3. Continue the Public Hearing to a future date; or 4. Provide staff with alternative direction. 479 005 Respectfully submitted, unity Development Director Approved for submission by: (//!� Thomas P. Genovese, City Manager Attachments: 1. Site Location Map 2. Planning Commission minutes for meeting of April 24, 2000 (Excerpts) 3. Puerta Azul Specific Plan 2000-043 (City Council only) 4. Tentative Tract 30096 (City Council only) 480 008 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR GENERAL PLAN AMENDMENT 2001-076, ZONE CHANGE 2001-099, SPECIFIC PLAN 2001-053, AND TENTATIVE TRACT MAP 30096 CASE NO.: ENVIRONMENTAL ASSESSMENT 2001-414 APPLICANT: PUERTA AZUL L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 15"' day of May, 2001 hold a duly -noticed Public Hearings to consider a recommendation from the Planning Commission on the Environmental Assessment 2001-414 for General Plan Amendment 2001-076, Zone Change 2001-099, Specific Plan 2001-053 and Tentative Tract 30096 herein referred to as the "Project" for Puerta Azul Partners L.L.C. WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 24th day of April, 2001, hold a duly -noticed Public Hearing to consider Environmental Assessment 2001-414 for General Plan Amendment 2001-076, Zone Change 2001-099, Specific Plan 2001-053 and Tentative Tract 30096; and, WHEREAS, said Project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970"(as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2001-414) to evaluate the potential for adverse environmental impacts; and, WHEREAS, the Community Development Director has determined that said Project could have a significant adverse effect on the environment unless mitigation measures are implemented, and that a Mitigated Negative Declaration of Environmental Impact could be filed; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts, findings, and reasons to justify recommending certification of said Environmental Assessment: 1. The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly or directly, in that appropriate mitigation measures have been imposed which will minimize project impacts. 2. The proposed Project will not have the potential to degrade the quality of the 48 environment, substantially reduce the habitat of a fish or wildlife population to 007 A:\CC RESO EA 2001-414.wpd Resolution 2001- Environmental Assessment 2001-414 May 15, 2001 Page 2 drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory. 3. Considering the record as a whole, there is no evidence before the City that the proposed project will have potential for adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals as no significant effects on environmental factors by the Environmental Assessment. 5. The proposed Project will not have environmental effects directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 6. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect setforth in 14 CAL Code Regulations §753.5(d). 7. There is no substantial evidence in light of the whole record, including EA 2001-414 and the comments received thereon, that the project will have a significant impact upon the environment. 8. EA 2001-414 and the Mitigated Negative Declaration reflects the City's independent judgment and analysis. 9. The location and custodian of the record of proceedings relating to this project is the Community Development Department of the City of La Quinta, located at 78-495 Calle Tampico, La Quinta, California 92253. NOW THEREFORE, BE IT RESOLVED by the City Council the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitutes the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2001-414 for the 482 A:\CC RESO EA 2001-414.wpd 008 Resolution 2001- Environmental Assessment 2001-414 May 15, 2001 Page 3 reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum, on file in the Community Development Department and attached hereto. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of May, 2001, by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\CC RESO EA 2001-414.wpd 009 Environmental Checklist Form 1. Project Title: General Plan Amendment 2001-076, Change of Zone 2001-099, Specific Plan 2001-053, Tentative Tract Map 30096 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Fred Baker, 760-777-7125 4. Project Location: West side of Madison Street, north of Avenue 58, and south of Airport Blvd. 5. Project Sponsor's Name and.Address: Puerta Azul Partners, LLC 17700 SW Upper Boones Ferry Rd., Suite 100 Portland, OR 97227 6. General Plan Designation: Current: Tourist Commercial Proposed: Medium Density Residential 7. Zoning: Current: Tourist Commercial Proposed: Medium Density Residential 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) General Plan Amendment and Change of Zone to allow clustered resort residential units at a density of approximately 6.5 units per acre on a 19.64 acre parcel. Specific Plan to establish development standards and guidelines for the construction of resort residential units, a central recreational and open space area, two pools, a clubhouse and associated facilities. Tentative Tract Map to divide what is currently one parcel into 128 numbered lots, and lettered lots to allow for streets, driveways and common areas. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North, west and east: Existing PGA West development; golf course and residential South: Vacant desert lands designated for single family residential development. 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) 484 P:\FRED\PuertaAzuIEACkIst. W PD 010 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. In I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. El I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. JL, 485 tgnature Date Fred Baker. Principal Planner CITY OF LA OUINTA 011 PAFRED\PuertaAzu1EACkIst. W PD Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more 'Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from 'Potentially Significant Impact' to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, `Earlier Analysis," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. g) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance PAFRED\PuertaAzu1EACkISt. W PD Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) d) Expose sensitive receptors to substantial pollutant concentrations? (Specific Plan Project Descr.) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X K4 X X X X X P:\FRED\PuertaAzulEACkist.WPD 487 013 4 IV fJ e) Create objectionable odors affecting a substantial number of people? (Specific Plan Project Descr.) I I X BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, Exhibit 5-1) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 5-2 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 5-2 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Master Environmental Assessment, p. 5-2 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (Historic/Archaeological Survey, CRM Tech, September 2000) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (Historic/Archaeological Survey, CRM Tech, September 2000) c) Disturb or destroy a unique paleontological resource or site? (Paleontologic Assessment, San Bernardino Museum, August 2000) d) Disturb any human remains, including those interred outside of formal cemeteries? (Historic/Archaeological Survey, CRM Tech, September 2000) X X X M 0 X KI GI X 0 P:\FRED\PuertaAzulEACklst.WPD 488 - 014 VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? (General Plan EIR, page 4-30 ff.) iii) Seismic -related ground failure, including liquefaction? (Geotechnical Investigation, Sladden Engineering, January 2001) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (Geotechnical Investigation, Sladden Engineering, January 2001) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (Geotechnical Investigation, Sladden Engineering, January 2001) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (Geotechnical Investigation, Sladden Engineering, January 2001) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) VIL HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) X X X X X X X X d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) 13 13 M X X P:\FRED\PuertaAzulEACklst.WPD 489 _ 015 6 f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment p. 6-11) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (Preliminary Hydrology Study, Mainiero, Smith & Assoc., March 2001) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (Preliminary Hydrology Study, Mainiero, Smith & Assoc., March 2001) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (Preliminary Hydrology Study, Mainiero, Smith & Assoc., March 2001) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) M R1 VA X 0 KI 0:4 X X 11 IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Specific Plan Project Description) X P:\FRED\PuertaAzu1EACk1st.WPD 016 490 FM VA XII. b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Noise Assessment, Wieland Associates, March 2001) b) Exposure of persons to or generation of excessive groundbome vibration or groundbome noise levels? (Noise Assessment, Wieland Associates, March 2001) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Noise Assessment, Wieland Associates, March 2001) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) P:\FRED\PuertaAzulEAC klst. W PD 8 X X X X X X X X X X X X 491 017' XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (Traffic Impact Analysis, Endo Engineering, December 2000) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (Traffic Impact Analysis, Endo Engineering, December 2000) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (Traffic Impact Analysis, Endo Engineering, December 2000) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)?(Traffic Impact Analysis, Endo Engineering, December 2000) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Traffic Impact Analysis, Endo Engineering, December 2000) P:\FRED\PuertaAzulEACkist.WPD X X X X X PIN GI X X X X X X X 492 XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, pg. 4-24 ). b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4-20) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-20) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII EARLIER ANALYSES. Rq Fi X X X X I< ►9 KI G1 Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analyses used. Identify earlier analyses and state where they are available for review. No earlier analyses specific to this project site have been used. P:\FRED\PuertaAzulEACk1st.WPD 10 �g3 01- b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. General Plan, City of La Quinta, 1992. City of La Quinta Municipal Code Puerta Azul Vacation Villas Traffic Impact Analysis, Endo Engineering, December 2000 Noise Assessment and Noise Control Recommendations, Wieland Associates, Inc., March 2001 Preliminary Hydrology Report, Mainiero Smith and Associates, March 2001 Geotechnical Investigation Puerta Azul Resort Development, Sladden Engineering, January 2001 Paleontologic Assessment Puerta Azul Specific Plan, Section of Geological Sciences, San Bernardino County Museum, August 2000 Historical/Archaeological Resources Survey Report Former La Quinta Art Park, CRM Tech, September 2000 C�020 P:\FRED\PuertaAzulEAC1dst.WPD /�4 q 4 11 Addendum for Environmental Assessment 2001-414 I. d) The proposed project will occur on a currently vacant parcel which does not generate any light, and will therefore represent an increase in light levels for the area. The project will, however, be required to meet the City's standards for outdoor lighting, which will ensure that lighting is directed downward and contained within the project site. These standards will mitigate the potential impacts of light and glare to a less than significant level. III. c) & d) The primary source of air pollution in the City is the automobile. The proposed General Plan amendment and Change of Zone will result in a change from Tourist Commercial to Medium density residential. Generally, tourist commercial land uses generate higher numbers of trips, and therefore higher concentration of air pollutants, than residential land uses. The traffic study prepared for the proposed project estimates that the project at buildout will generate 1,630 trips'. As shown in the Table below, the project will not exceed any SCAQMD thresholds. Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 63.1 2.43 12.9 -- 0.27 0.27 5 5 Daily Threshold 550 75 100 150 Based on 1,630 trips/day and average trip length of 7.5 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. The Coachella Valley is a non -attainment area for PM10 (particulate matter of 10 microns or smaller). In order to control PM10, the City has imposed standards and requirements on development to control dust. SCAQMD also suggests mitigation for vehicular emissions, which are integrated into the following mitigation measures: Traffic Impact Analysis, prepared by Endo Engineering, December, 2000. P:\FRED\PuertaAzulEA-Add.WPD 4g5 021` 1 . No earth moving activity shall be undertaken without the review and approval of a PM 10 Management Plan. The applicant shall submit same to the City Engineer for review and approval. 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 3. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 4. Construction personnel shall be informed of ride sharing and transit opportunities. 5. Cut and fill quantities will be balanced on site. 6. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Pad sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 11. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. 13. The project shall provide for non -motorized transportation facilities and shall implement all feasible measures to encourage the use of alternate transportation measures. • U22 P:\FRED\PuertaAzuIEA-Add.WPD 49G 14. Bicycle racks and/or other mandated alternative transportation provisions shall be included in project design, in conformance with City ordinances in effect at the time of development. With the implementation of these mitigation measures, the impacts to air quality from the proposed project will not be significant. Moreover, improvements in technology which are likely to reduce impacts, particularly from motor vehicles or the transit route improvements in the future which may occur at the project site are not included in the analysis. Further, the air quality impacts from the proposed project fall within what was studied in the General Plan EIR. The City determined at that time that air quality impacts associated with the buildout of the City required a Statement of Overriding Considerations, which determined that the impacts to air quality of development of the Plan would be cumulatively significant when considered in conjunction with regional development, and that the City would implement all feasible measures to reduce emissions within its boundaries. V. b) A cultural resource survey and testing program was conducted for the subject property2. The survey found no resources on the site. The report further finds that it is possible that buried artifacts could be encountered during the construction process. In order to mitigate this potential impact, the Historic Preservation Commission recommends the following mitigation measure shall be implemented: 1 . A qualified archaeological monitor shall be present during all earth moving and grading activities. The monitor shall be empowered to stop or redirect activities on the site should a resource be identified. A final report shall be filed with the Community Development Department prior to occupancy. V. c) A paleontologic resource survey was prepared for the project site 3. The survey report states that the probability of paleontologic resources is high on the subject property. The report recommends the following mitigation measure to mitigate the potential impacts to paleontologic resources on the site: 1. A qualified paleontologic monitor shall be present during all earth moving and grading activities. The monitor shall be empowered to stop or redirect activities on the site should a resource be identified. A final report shall be filed with the Community Development Department prior to occupancy. Historical/Archaeological Resources Survey, prepared by CRM Tech, September 2000. Paleontologic Assessment, Puerta Azul Specific Plan, prepared by the San Bernardino O County Museum, August, 2000. P:\FRED\PuertaAzulEA-Add.WPD 4,91 VI. a) i) & ii) The proposed project lies in a Zone III groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. In order to protect the City from this hazard, the City has adopted the Uniform Building Code, and the associated construction requirements for seismic zones. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground failure are reduced to a less than significant level. This will be sufficient to reduce impacts to a less than significant level. VI. b) & c) A geotechnical analysis was performed for the proposed project°. The study found that the site is composed primarily of silty sands. Sandy soils must be properly compacted prior to construction to assure long-term stability. The geotechnical engineer recommends the over -excavation of the project site to mitigate this potential impact. The following mitigation measures will be required in order to reduce the impacts of unstable soils on the proposed site: Prior to issuance of a grading permit for any structure on the proposed site, the applicant shall submit, for review and approval by the City Engineer, a detailed, site specific soil study, which shall include recommendations designed for the specific structure(s) being constructed. 2. Remedial grading, including over -excavation to a depth to be specified by the project geotechnical engineer and approved by the City Engineer, and recompaction shall be required for all building areas on the proposed site. VIII. b) All development adds to demand for groundwater. Domestic water is provided by the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The project will be required to retain storm flows on -site, which will encourage percolation of storm water into the ground. The project proponent will be required to implement the City's standards for water conserving plumbing fixtures. Finally, the proposed project will be required to meet the requirements of the City's water -conserving landscaping ordinance, which requires that projects demonstrate that landscaping plans are water -efficient. These mitigation measures will reduce potential impacts to a less than significant level. ° Geotechnical Investigation, prepared by Sladden Engineering, January, 2001. P:\FRED\PuertaAzulEA-Add.WPD 024 VIII. c)-e) The proposed project, through the construction of buildings and parking lots, will create impermeable surfaces, which will change drainage patterns in a rain event. The project site is located in an X Flood Zone. The project will,be required to meet the City's standards for retention of the 100 year storm on - site. This will control the amount of runoff which exits the site during a storm. The preliminary drainage study completed for the proposed project includes recommended retention area sizes on the proposed project site. The site's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. This will ensure that impacts to the City's flood control system are reduced to a less than significant level. XI. a) b) & c) A noise impact analysis was prepared for the proposed projects. The analysis found that noise levels will exceed the City's standard and that mitigation measures will be required. Noise impacts exceeding the City's standards will also occur during construction activities. Construction and operational mitigation measures are offered below. These mitigation measures will ensure that impacts from noise are reduced to less than significant levels. 1. Noise barriers of a minimum of 9 feet in height will be constructed along the eastern property line, and along the north and south property lines to a distance of 80 feet from the eastern property line. In order to meet the City's standards, this height level shall be achieved by a combination of walls and berms, with walls not to exceed 6 feet in height. 2. All residential structures shall be constructed to achieve an interior noise level of 45 dBA CNEL. The level of construction improvements required shall be determined with the completion of precise grading plans. 3. All construction activities shall be limited to the hours prescribed in the La Quinta Municipal Code. XIII. a) The construction of the proposed project will result in short-term potential impacts for both police and fire services. The property, once developed, will generate property tax. These taxes will contribute to the City's General Fund, and off -set the potential impact to police and fire service. The project will also be required to pay school fees, as required by law. The proposed project is not expected to have a significant impact on municipal services or facilities. Noise Assessment and Noise Control Recommendations, prepared by Wieland Associates, March, 2001. Q�5 P:\FRED\PuertaAzu1EA-Add.WPD 4T1 XV. a) & b) A traffic analysis was prepared for the proposed projects. The analysis found that the proposed project will generate approximately 1,630 trips per day at buildout. The analysis found that surrounding intersections will operate at acceptable levels of service, with or without the proposed project. Ultimately, the intersections of Madison with Avenue 54 and 58 will require improvement, with or without the project. In order to mitigate the project's impact on these intersection, the following mitigation measure shall be required: 1 . The project proponent will participate in the City's Impact Fee program. XVI. a)-f) The construction of the proposed project will have an impact on utilities and public services. However, the overall impacts of the project on these services is not expected to be significant, insofar as these suppliers will charge the business operators for their services, and provide improvements to these services as needed. In addition, connection fees will be required of the project proponent at construction of the project. These fees and charges will mitigate the potential impacts to a less than significant level. 6 Traffic Impact Analysis, prepared by Endo Engineering, December 2000. MV 500 P:\FRED\PuertaAzul EA -Add. W PD \ \ ■ Q } & \ $ \ 2 \ \� u UU 2 r / �C) /0 / E § � ) \\ \\ k k/ ƒ \\ � Ja z ;° cl �\« 0§2 � \r �\ bo Cn \ k to � } \ W F d C aQ w U W O U U u Y a r a o r W F y •o U -'S Pa L � CP. • i° � o U o y � fF-n�. C bo 09 A O O pq bo L 2 2 r 2 yA 7 C IV a C O .Yqq. 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Q § ( \� ( ( 4 / ® � \ - 504 \ \ \ RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A GENERAL PLAN AMENDMENT TO CHANGE THE LAND USE DESIGNATION FROM TOURIST COMMERCIAL (TC) TO MEDIUM DENSITY RESIDENTIAL (MDR) ON APPROXIMATELY 19.64 ACRES LOCATED AT 57325 MADISON STREET, LA QUINTA, CALIFORNIA CASE NO.: GENERAL PLAN AMENDMENT 2001-076 APPLICANT: PUERTA AZUL L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 151h day of May, 2001, hold a duly -noticed Public Hearing to consider the request of Puerta Azul Partners, L. L.C. for a General Plan Amendment as shown on Exhibit A., and more particularly described as: A.P.N. 761- 090-008; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 24`h day of April, 2001, hold a duly -noticed Public Hearing to consider the request of Puerta Azul Partners, L. L.C. for a General Plan Amendment; WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did make the following mandatory findings to justify a recommendation for approval of said General Plan Amendment: 1. The new land use designation is suitable and appropriate for the property involved because it is a residential design, scale, and density though will accommodate a residential transient user and is a continuation of the adjacent residential development. 2. The new land use designation is compatible with the designations on adjacent properties because it is residential. 3. The proposed Amendment will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land use does not exceed the allowable density in the Medium Density Residential category. 4. That the General Plan Amendment is within an area that will be provided with adequate utilities and public services to ensure public health and safety. A:\CC RESO GPA 2001-076.wpd Resolution 2001- General Plan Amendment 2000-077 May 15, 2001 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve of the above -described General Plan Amendment request for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 151h day of May, 2001, by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 506 032 A:\CC RESO GPA 2001-076.wpd z�- MONROE STREET c J m Lai LJ La La a w a W CL w a a MADISON ST.' -0 C M W) F n e K. Ln uj a a _ JEFFERSON ST. c Z in W O � H Q z z V W ° O J i _2 ° V i W o '7 O oc er a r W G c � o U c N y m A to FL C7 O H 4 501 _ 0�3 ORDINANCE NO. A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REZONING CERTAIN PROPERTY FROM TOURIST COMMERCIAL TO A MEDIUM DENSITY RESIDENTIAL DESIGNATION CASE NO.: CHANGE OF ZONE 2001-099 APPLICANT: PUERTA AZUL, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did on the 15`h day of May, 2001, hold a duly -noticed Public Hearing to consider the request of Puerta Azul Partners, L. L.C. for a Zone Change to the City of La Quinta Zoning Map designated as Tourist Commercial (TC) and to replace it with a Medium Density Residential (RMH) designation; as shown on Exhibit A. ;and more particularly described as: A.P.N. 761- 090-008 ; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 20 day of April, 2001, hold a duly -noticed Public Hearing and to consider the request of Puerta Azul Partners, L. L.C. for a Zone Change. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify the approval of said Zone Change. 1 . This Zone Change is consistent the General Plan being amended, in that the Zone Change categories proposed are consistent with the goals, objectives, and policies in the General Plan. 2. The Zone Change is suitable and appropriate for the property involved because it is an extension of the existing residential development. 3. The Zone Change is compatible with standards in the proposed Specific Plan 2001-053. SECTION 1. The official Zoning Map for the City of La Quinta is hereby amended for those areas shown on Exhibit "A" attached hereto and made a part of the this Ordinance. SECTION 2. ENVIRONMENTAL. Said Zoning Change request determination that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is AACC ORD - ZC 2001- 099.wpd n W, Ordinance No. Change of Zone 2000-099 May 15, 2001 Page 2 necessary pursuant to Public Resources code 15162 from the Guidelines for Implementation for the California Environmental Quality Act. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California V3�13 035 A:\CC ORD - ZC 2001- 099.wpd MONROE STREET 0 J m Lai uj ~ W W Z a. cc a a a a MADISON ST. c ) r v Lo Lo Z J a r JEFFERSON ST. W Z LU O W x — H � Q z V Z W O o J � C) 2 W O a DZ a W 00 y C" U o CDi W U o o W dc m N N Q r Q of 5039 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR 127 RESORT VILLA UNITS AND RECREATIONAL AMENITIES CASE NO. SPECIFIC PLAN 2001-053 APPLICANT: PUERTA AZUL L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 15th day of May, 2001, hold a duly -noticed Public Hearing to consider the request of Puerta Azul Partners, L. L.C. for establishing guidelines and standards in a focused development plan including the distribution of land uses, location and sizing of supporting infrastructure, development standards, and requirements for public improvements. The project area is located on Madison, north of Avenue 58, more particularly described as: A.P.N.: 761- 090-008; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 24th day of April, 2001, hold a duly -noticed Public Hearing to consider the request of Puerta Azul Partners, L. L.C. for establishing guidelines and standards in a focused development plan including the distribution of land uses, location and sizing of supporting infrastructure, development standards, and requirements for public improvements. WHEREAS, said Specific Plan 2001-053 has complied with the requirements of the California Environmental Quality Act of 1970 (as amended), pursuant to the adoption of Resolution 83-68 by the City Council, in that the Community Development Director has conducted an Initial Study (EA 2001-414), and determined that the Specific Plan will not have a significant adverse impact on the environment and a Mitigated Negative Declaration of Environmental Impact is recommended; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did make the following mandatory findings of approval to justify a recommendation for approval of said Specific Plan: 1. That the proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Tourist Commercial which permits the uses proposed for the property. 2. That the Specific Plan is compatible with the existing and anticipated area 51 i 037 Resolution 2001- Specific Plan 2001-053 May 15, 2001 Page 2 development in that the project, as conditioned, provides adequate circulation. 3. That the proposed Specific Plan will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting resort villa units will require Planning Commission review and approval of future development plans under a Site Development Permit, which will ensure adequate conditions of approval. 4. That the proposed Specific Plan is conceptual; further review will be required under a Site Development Permit review process at which time project related conditions will be attached to mitigate impacts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby adopt Environmental Assessment 2001-414, a Mitigated Negative Declaration, indicating that the proposed Specific Plan will not result in any significant environmental impacts as mitigated by the recommended Conditions of Approval; 3. That it does hereby approve of the above -described Specific Plan request for the reasons set forth in this Resolution, and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15th day of May, 2001, by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: A:\CC RESO SP 2001-053.wpd Resolution 2001- Specific Plan 2001-053 May 15, 2001 Page 3 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\CC RESO SP 2001-053.wpd RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2001-053 MAY 15, 2001 GENERAL 1 . The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this application or any application thereunder. The subdivider and his agents or assignees also agree to defend, indemnify, and hold harmless the City of La Quinta in defending any action arising out of a challenge to the Conditions, Covenants and Restrictions (CC&R's) discussed in Condition No. 65. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. This project requires a project -specific NPDES permit, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. PROPERTY RIGHTS 3. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 514 040 AACC COA SP2001-053.wpd 4. All lettered lots shall have minimum 28-foot width of frontage on the streets. 5. Right of way dedications required of this development include: A. PUBLIC STREETS 1) Madison Street (Primary Arterial): 55-foot half of the 110-foot right of way. B. PRIVATE STREETS 1) Residential: Lots A, C, and D. 31-foot width with rolled curb configuration. Right of way may reduced to 29-ft with vertical curbs. On - street parking is prohibited and the applicant must make provisions for ongoing enforcement of the restrictions. 6. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 7. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 8. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Madison Street (Primary Arterial): 20-foot The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 1 1. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 515 041. A:\CC COA SP2001-053.wpd 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 13. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 14. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. 11 1l 12aG in As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 15. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 16. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 17. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and A:\CC COA SP2001-053.wpd 04^ 516 prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 18. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the Applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 19. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 20. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 21. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings 511 043 A:\CC COA SP2001-053.wpd within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 22. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 23. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 24. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 25. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring - owner dissatisfaction with the grade differential. 26. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 27. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 51$ 044 A:\CC COA SP2001-053.wpd 28. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 29. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 30. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2'/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 31. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 32. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 33. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 34. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 35. Nuisance water shall be retained on site and disposed of in dry wells, or as approved by the City Engineer. 36. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 37. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the 045 A:\CC COA SP2001-053.wpd 51g costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. UTILITIES 38. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 39. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 40. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. 41. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS (MADISON STREET) 1) Construct 43-foot half of 86-foot improvement (curb face to curb face) plus 6-foot sidewalk meandering sidewalk. Applicant to construct median modifications to allow left -turn in from Madison Street as required by the Traffic Impact Analysis. 2) Applicant shall enter a secured agreement for the deferred installation of a traffic signal at the southernmost site access when warrants have been met. Applicant's share will be 50%. 520 O V A:1CC COA SP2001-053.wpd B. PRIVATE STREETS 1) Residential: All private residential streets to have 28-foot travel width measured gutter flowline to gutter flowline with on -street parking prohibited. The applicant will provide for perpetual enforcement of the restriction by the homeowners association. 2) Gated Entries: Provide minimum 2-car stacking for inbound traffic. 3) Intersections of Street "C" and Lot "0" and Street "D" and Lot "L" shall have 25-foot radius corners. C. CULS DE SAC 1) Use Riverside County Standard 800 (symmetric) or 800A (offset) with 38- foot curb radius. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 42. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid - block street lighting is not required. 43. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 44. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 45. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 46. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical 0/8" batter) and a minimum of 0.1' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 521 047 AACC COA SP2001-053.wpd 47. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 48. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved.. 49. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 50. General access points and turning movements of traffic are limited to the following: A. Primary Entry (North Access): Right turn in, right turn out. LANDSCAPING 51. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 52. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 522 048 A:\CC COA SP2001-053.wpd 53. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 54. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. 55. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 56. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 57. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 58. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 59. The applicant shall make provisions for continuous, perpetual maintenance of all on - site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 60. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. FIRE MARSHALL 62. Final conditions will be addressed when building plans are reviewed. A plan check fee must be paid to the Fire Department at the time building plans are submitted. All 049 A:\CC COA SP2001-053.wpd 523 questions regarding Fire Marshall conditions should be directed to the Fire Department Planning & Engineering staff at (760) 863-8886. 63. Lots "C" and "D" will be required to allow emergency vehicle access and turn -around areas at the west end. The turn -around areas will be required to be have decorative brick pavers. 64. Parking Space Design (7.7) on page 26 of the Specific Plan shall be modified to read: "Parking spaces shall be 9 feet by 17 feet with a 2 foot overhang. The travel way between parking spaces shall be 26 feet in width." 65. The Conditions, Covenants and Restrictions ("CC&R's) for the project shall include a provision which states that the project is one intended for vacation use and that any users or occupants of the unit, including owners, shall not remain in the unit for a period that exceeds six months of any calendar year. The CC&R's shall further provide that when any owner is not in residency at his unit, said owner may rent his unit, provided however, that said owner shall be required to collect and pay to the City Transient Occupancy Tax on all transient rentals in accordance with the City's then existing Ordinances. The CC&R's shall also include a provision that allows the City to enforce the provision of the CC&R's (concurrently with the Home Owners Association) that contain the above conditions. Further, the CC&R's also contain a provision that precludes the CC&R's from being changed by any party without the prior approval of the City. Prior to issuance of the first building permit, applicant shall submit a copy of final CC&R's to the City for compliance review of this condition. 66. The Final Specific Plan shall be modified prior to issuance of a grading permit to include in the Concept Landscape Plan. In an effort to minimize the use of turf where possible and enhance water conservation, Water Efficient Landscaping (Chapter 8.13) requirements shall be calculated; substitute a factor of .6 for .8 as the adjustment factor for the Annual Maximum Applied Water Allowance (Chapter 8.13.030 B.2) 67. The Final Specific Plan shall be modified prior to issuance of a grading permit to define the proposed Phasing Plan. Phase I shall include off -site and on -site utility and street improvements, recreational and other amenities. 68. Prior to issuance of a grading permit, the final Conditions of Approval shall be incorporated in the Final Specific Plan document. Applicant shall work with staff to correct internal document inconsistencies prior to final publication of Specific Plan document. Specifically, clarify the parking table on page 25 of the Parking Study (7.5). 524 050 AACC COA SP2001-053.wpd RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A 127 LOT SUBDIVISION AND MISCELLANEOUS AMENITY LOTS ON APPROXIMATELY 19.64 ACRES LOCATED ON MADISON STREET, NORTH OF AVENUE 58 CASE NO.: TENTATIVE TRACT MAP 30096 APPLICANT: APPLICANT: PUERTA AZUL, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 151h day of May, 2001, hold a duly -noticed Public Hearing , to consider the request of Puerta Azul Partners, L. L.C. for approval of a Tentative Tract Map, and more particularly described as: A.P.N. 761-090-008; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 24th day of April, 2001, hold a duly -noticed Public Hearing , to consider the request of Puerta Azul Partners, L. L.C. for approval of a Tentative Tract Map. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify said Tentative Tract Map 30096: A. The proposed map is consistent with the City of La Quinta General Plan. The project is a Medium Density Residential (MDR) District per the provisions of the General Plan; therefore, all provisions of Land Use Element (Chapter 2) shall be met. Tentative Tract Map 30096 is consistent with the goals, policies and intent of the La Quinta General Plan provided conditions contained herein are met to ensure consistency with the General Plan and mitigation of environmental consequences pursuant to Environmental Assessment (EA) 2001-414. B. The design, or improvement of, the proposed subdivision is consistent with the La Quinta General Plan and the Specific Plan, and Subdivision Ordinance. All streets and improvements in the project conform to City standards contained in the General Plan, Specific Plan and Subdivision Ordinance as designed. Access for the single family lots will be provided from a street built under the tentative tract map. AACC RESO TT 30096.wpd 525 051. Resolution 2001- Tentative Tract Map 30096 May 15, 2001 Page 2 The design of the proposed lots is consistent with the City of La Quinta General Plan in that the subdivision has on -site drainage, flood water retention, and internal circulation system acceptable to the City Engineer. C. The site is physically suitable for the type of development in that the slope and topographic relief is acceptable, and the soil type is suitable for residential development. D. The design of the lots, or type of improvements are not likely to cause substantial environmental damage, or substantially and unavoidably injure fish, or wildlife, or their habitats in that a Mitigated Negative Declaration of Environmental Impact was certified for EA 2001-414. E. The design of the lot, or type of improvements are not likely to cause serious public health problems in that the Fire Marshall, Sheriff's Department, and the City's Building and Safety Department have reviewed the proposal for public health conditions and the project is conditioned as appropriate. F. The design of the lot, or type of improvements, will not conflict with easements acquired by the public at large, for access through or use of property within the proposed subdivision in that the proposed internal streets will be privately owned and maintained, and that there will be no publicly - owned improvements within the tentative tract map. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve of Tentative Tract Map 30096 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council , held on this the 151h day of May, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: A:\CC RESO TT 30096.wpd 526 052 Resolution 2001- Tentative Tract Map 30096 May 15, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California M. KATHERINE JENSON, City Attorney City of La Quinta, California JOHN J. PENA, Mayor City of La Quinta, California 5�� 053 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 30096 MAY 15, 2001 1. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this application or any application thereunder. The subdivider and his agents or assignees also agree to defend, indemnify, and hold harmless the City of La Quinta in defending any action arising out of a challenge to the Conditions, Covenants and Restrictions (CC&R's) discussed in Condition No. 65. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC)• 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. This project requires a project -specific NPDES permit, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 054 A:\CC COA TT 30096.wpd 4. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. Was] a ga Wd ace]R&) 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: A. PUBLIC STREETS 1) Madison Street (Primary Arterial): 55-foot half of the 1 10-foot right of way. B. PRIVATE STREETS 1) Residential: Lots A, C, and D. 31-foot width for rolled curb configuration. Right of way may be reduced to 29-ft with vertical curbs. On -street parking is prohibited and the applicant must make provisions for ongoing enforcement of the restrictions 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 9. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 10. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 11. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. A9CC COA TT 30096.wpd 50� 055 12. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Madison Street (Primary Arterial): 20-foot. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 13. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 14. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 15. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 16. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 17. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. 18. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. A:ACC COA TT 30096.wpd 056 g3Q As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 20. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 21. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. s 11 ► i 22. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. 057 A:\CC COA TT 30096.wpd ��� In the event that any of the improvements required herein are constructed by the City, the Applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 23. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 24. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 25. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 26. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 27. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A:\CC COA TT 30096.wpd 058 532 A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 28. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 29. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring - owner dissatisfaction with the grade differential. 30. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 31. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 32. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times.\ The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 33. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 059 A:\CC COA TT 30096.wpd 3 % 34. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2'/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 35. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 37. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 38. Retention basin slopes shall not exceed 3:1 . Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 39. Nuisance water shall be retained on site and disposed of in dry wells, or as approved by the City Engineer. 40. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 41. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. UTILITIES 42. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, 1.1 A:\CC COA TT 30096.wpd 534 but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 43. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 44. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 45. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS (MADISON STREET) 1) Construct 43-foot half of 86-foot improvement (curb face to curb face) plus 6-foot meandering sidewalk. Applicant to construct median modifications to allow left -turn in from Madison Street as required by the Traffic Impact Analysis. 2) Applicant shall enter a secured agreement for the deferred installation of a traffic signal at the southernmost site access. Applicant's share will be 50% of the signal cost. 1) Residential: All residential streets to have 28-foot travel width measured gutter flowline to gutter flowline with on -street parking prohibited. The applicant will provide for perpetual enforcement of the restriction by the homeowners association. 2) Gated Entries: Provide minimum 2-car stacking for inbound traffic. 3) Intersections of Street "C" and Lot "0" and Street "D" and Lot "L" shall have 15-foot radius corners. C. CULS DE SAC 11 Use Riverside County Standard 800 (symmetric) or 800A (offset) with 38- foot curb radius. 535 061. A:\CC COA TT 30096.wpd Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 46. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid - block street lighting is not required. 47. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 48. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 49. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 50. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical 0/8" batter) and a minimum of 0.1' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 51. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 52. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming C� 062 A:\CC COA TT 30096.wpd v3� that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 53. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 54. General access points and turning movements of traffic are limited to the following: A. Primary Entry (North Access): Right turn in, right turn out. B. Secondary Entry (South Access): No turning restrictions. 55. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 56. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 57. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. Q�13�N>�Y�:19[•L�y 58. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. 59. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 063 A:\CC COA TT 30096.wpd 60. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 61. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 62. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 63. The applicant shall make provisions for continuous, perpetual maintenance of all on - site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. 8 N �• 64. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. M-' 91;1:11111LTA Id\:t;'9:F-AN4 Final conditions will be addressed when building plans are reviewed. A plan check fee must be paid to the Fire Department at the time building plans are submitted. All questions regarding Fire Marshall conditions should be directed to the Fire Department Planning & Engineering staff at (760) 863-8886. 66. Lots "C" and "D" will be required to allow emergency vehicle access and turn -around areas at the west end. The turn -around areas will be required to be have decorative brick pavers. 67. The Conditions, Covenants and Restrictions ("CC&R's) for the project shall include a provision which states that the project is one intended for vacation use and that any users or occupants of the unit, including owners, shall not remain in the unit for a period that exceeds six months of any calendar year. The CC&R's shall further 53g 064 A:\CC COA TT 30096.wpd provide that when any owner is not in residency at his unit, said owner may rent his unit, provided however, that said owner shall be required to collect and pay to the City Transient Occupancy Tax on all transient rentals in accordance with the City's then existing Ordinances. The CC&R's shall also include a provision that allows the City to enforce the provision of the CC&R's (concurrently with the Home Owners Association) that contain the above conditions. Further, the CC&R's also contain a provision that precludes the CC&R's from being changed by any party without the prior approval of the City. Prior to issuance of the first building permit, applicant shall submit a copy of final CC&R's to the City for compliance review of this condition. 68. Phase I shall include off -site and on -site utility and street improvements, recreational and other amenities. A:ACC COA TT 30096.wpd 539 065 ATTACHMENT #1 —ZaJ— MONROE STREET 0 J m w La! _ a a W CL a a MADISON ST.%r LA IALa Z JEFFERSON ST. t 00 Z O F- Q V O J H V W n O ix a Sop C167 ATTACHMENT #2 Planning Commission Minutes April 24, 2001 would be landscaping in the retention basin as well. I addition, the commercial site will be built first and those buys"the homes will know it exists before purchasing. Also, the p for Albertsons is at 37 feet above sea level and the residents ads are at 41 feet and the building is 28 feet high. 14. There being no further discussion, it as moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-052 approv' g Site Development Permit 2001- 696, as modified: a. Add Condition o require applicant to work with staff to increase the ar articulation of the market. b. Add Con ' ion that Avenue 50 improvements shall be /AY-.eaCommissioners dprior to final inspection of the first building. ROLL CALL: Abels, Butler, Kirk, Tyler, and Robbins. NOES: None. ABSENT: None. : None. E. Environmental Assessment 2001-414 General Plan Amendment 2001- 076 Zone Change 2001-099 Specific Plan 2001-053 and Tentative Tract Map 30096; a request of Puerta Azul Partners, LLC for certification of a Mitigated Negative Declaration of environmental impact; amend the General Plan and Zoning Land Use designation from Tourist Commercial to Medium Density Residential; review of development standards and design guidelines for 127 resort villa units; and review of a tentative tract map to subdivide 19.64 acres into 127 residential lots located at 57-325 Madison Street, north of Avenue 58. 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there was any discussion regarding any two story units backing up to PGA West. Staff stated any two story units would have the required setbacks. 3. Commissioner Abels asked where the two story units would be located. Staff stated there were no two story units allowed next to a single story less than 50 feet from the adjoining property line. I.: G:\WPD0CS\PC4-24-01.wpd 8 GA Y Planning Commission Minutes April 24, 2001 4. Commissioner Butler asked how many pools there would be. Staff stated two were proposed. 5. Commissioner Tyler asked about the adjoining zoning. Staff stated it was all Low Density Residential. 6. Commissioner Kirk stated he could not make sense of the phasing plan. The Specific Plan states two phases and yet did not explain them. Staff clarified there was no line distinguishing the two phases. Commissioner Kirk stated his other concern was parking. Staff stated they were required two parking spaces per unit and the applicant was requesting 1.637 per unit. Commissioner Kirk stated the Specific Plan states an average of one space per unit. Staff stated one parking space per unit and one space for off site parking. The applicant's proposal states that only one car per unit would be needed and if a guest comes to visit, there is off -site parking. 7. There being no further questions of staff, Chairman Robbins asked if the applicant would like to address the Commission. Mr. Mark Rockwell, Pacific Land Management, the applicant, gave a presentation of the project. 8. Commissioner Kirk asked about the phasing. Mr. Rockwell stated all infrastructure would be completed first. The great house and pool on the front end would be in the first phase. All streets and homes would be constructed 12-16 at a time for the first phase. 9. Commissioner Tyler asked if all remnants of the Sculpture Park would be removed. Mr. Rockwell stated there were a few pieces that they would like to give to the community. They will be keeping one on site. The house and all other structures will be destroyed. 10. Commissioner Butler asked about the lake. Mr. Rockwell stated there is a small pond that is very deteriorated and would be removed. 11. Commissioner Abels stated this was a good and interesting project. 12, Commissioner Tyler questioned the "Great House". Mr. Rockwell explained the purpose and use. g6,2 069 G:\WPDOCS\PC4-24-Ol.wpd 9 Planning Commission Minutes April 24, 2001 13. Commissioner Kirk asked what the children would do. Mr. Rockwell stated there are amenities in close proximity for children as well as bicycle rentals and the pools. 14. Chairman Robbins asked if there was any other public comment. There being none, the public participation portion of the hearing was closed and open for Commission discussion. 15. Commissioner Kirk noted this was a good use of the specific plan and the product was designed accordingly. His concern was in respect to phasing and homes being constructed before the amenities. Another concern is the large use of turf and perhaps what they should do is limit the amount of turf outside the golf amenities. 16. Commissioner Butler stated the comment was good, and perhaps they could change the area around the residential units. Staff stated it would be governed by the homeowners' association. 17. Commissioner Kirk stated he would recommend only a percentage of turf be allowed. 18. Chairman Robbins stated he concurs with Commissioner Kirk and also, the Specific Plan does not address any type of water efficiency. He would prefer to give them flexibility, but require less use of water. Mr. Rockwell stated they have a vested interest in minimizing the turf themselves. They believe there will be key areas for the turf, but also recognize that turf is high maintenance. 19. Chairman Robbins suggested that the use of turf be minimized where possible and then use the Water Efficiency Formula with a multiplying factor of .6. 20. Commissioner Kirk stated that until the Commission understands the use of the Water Efficiency Ordinance he would rather use just a simple percentage of turf to be allowed. Planning Manager Christine di lorio suggested have the Specific Plan be modified prior to submittal of a grading plan adding language regarding water efficiency and minimizing the amount of turf. Discussion followed regarding alternatives. Following discussion, it was determined that language would be added to the conditions requiring water conservation measures and using a .6 multiplier in conjunction with the Water Efficiency Ordinance. 543 G:\WPDOCS\PC4-24-Ol.wpd 10 070 Planning Commission Minutes April 24, 2001 21. Commissioner Tyler asked why this application could not be processed under the Tourist Commercial (TC) zoning that is currently there. Planning Manager Christine di lorio stated staff would prefer not to because the TC designation does not allow for residential. Staff has prepared a modification to the Tract Map Condition #67. This would also be modified in Condition #65 of the Specific Plan. Condition #1 of the Specific Plan and Tentative Tract Map would also be modified. 22. Ms. Emily Hemphill, attorney for the applicant, stated that in regard to the conditions, they would have no objection as long as the 60 day time frame was per calendar year. 23. There being no further discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-053 recommending certification of Environmental Assessment 2001-414, as recommend. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. 24. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commissioner Resolution 2001-054 recommending approval of General Plan Amendment 2001-076, as recommended. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. 25. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2001-055 recommending approval of Zone Change 2001-099, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None.Change Desert Sands Unified School District to Coachella Valley Unified School District. 26. It was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 2001-056 recommending approval of Specific Plan 2001-053, subject to the conditions as amended. 0504 G:\WPDOCS\PC4-24-01 .wpd 11 Planning Commission Minutes April 24, 2001 ti 1 c d e f M h. Condition #1: Add "The subdivider and his agents or assignees also agree to defend, indemnify, and hold harmless the City of La Quinta in defending any action arising out of a challenge to the Conditions, Covenants and Restrictions (CC&R's) discussed in Condition No. 65. Condition #2:Change Desert Sands Unified School District to Coachella Valley Unified School District. Condition #41 .A.: Delete (Madison Street) Condition #50.B.: Delete the "Note". Condition #63: At the end of the first sentence add "at the west end." Condition #65: The Conditions, Covenants and Restrictions (CC&R's) for the project shall include a provision which states that the project is one intended for vacation use and that any users or occupants of the unit, including owners, shall not remain in the unit for a period that exceeds six months of any calendar year. The CC&R's shall further provide that when any owner is not in residency at his unit, said owner may rent his unit, provided however, that said owner shall be required to collect and pay to the City Transient Occupancy Tax on all transient rentals in accordance with the City's then existing Ordinances. The CC&R's shall also include a provision that allows the City to enforce the provision of the CC&R's (concurrently with the homeowners' association) that contain the above conditions. Further, the CC&R's also contain a provision that precludes the CC&R's from being changed by any party without the prior approval of the City. Prior to issuance of the first building permit, applicant shall submit a copy of final CC&R's to the City for compliance review of this condition. Condition #66: The final Specific Plan shall be modified prior to issuance of a grading permit to include in the concept landscape plan to minimize the use of turf where possible and enhance water conservation. The Water Efficient Landscape Ordinance (Chapter 8.13) requirements shall be applied with the modification substituting a factor of .6 for .8 as an adjustment factor for the Annual Maximum Applied Water Allowance (Chapter 8.13.030 B.2)• Condition #67: The final Specific Plan shall be modified prior to issuance of a grading permit to define the proposed Phasing Plan. Phase I shall include off -site and on -site 12 45 072 G:\WPDOCS\PC4-24-01.wpd G Planning Commission Minutes April 24, 2001 utility and street improvements, recreational and other amenities. Condition #68: Prior to issuance of a grading permit, the final Conditions of Approval shall be incorporated in the final Specific Plan document. Applicant shall work with staff to correct internal document inconsistencies prior to final publications of Specific Plan document. The final Specific Plan shall be modified prior to issuance of a grading permit to clarify the parking table on Page 25 of the Parking Study (7.5) ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. 27. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2001-057 recommending approval of Tentative Tract Map 30096, subject to the conditions as modified: a. Condition #1: Add "The subdivider and his agents or assignees also agree to defend, indemnify, and hold harmless the City of La Quinta in defending any action arising out of a challenge to the Conditions, Covenants and Restrictions (CC&R's) discussed in Condition No. 65. b. Condition #3: Change Desert Sands Unified School District to Coachella Valley Unified School District. C. Condition #45.A.: Delete (Madison Street). d. Condition #54.B.: Delete "Note" e. Condition #66: At the end of the first sentence add "at the west end." f. Condition #67: The Conditions, Covenants and Restrictions (CC&R's) for the project shall include a provision which states that the project is one intended for vacation use and that any users or occupants of the unit, including owners, shall not remain in the unit for a period that exceeds six months of any calendar year. The CC&R's shall further provide that when any owner is not in residency at his unit, said owner may rent his unit, provided however, that said owner shall be required to collect and pay to the City Transient Occupancy Tax on all transient rentals in073 G:\WPDOCS\PC4-24-01 .wpd 13 5 4 G Planning Commission Minutes April 24, 2001 accordance with the City's then existing Ordinances. The CC&R's shall also include a provision that allows the City to enforce the provision of the CC&R's (concurrently with the homeowners' association) that contain the above conditions. Further, the CC&R's also contain a provision that precludes the CC&R's from being changed by any party without the prior approval of the City. Prior to issuance of the first building permit, applicant shall submit a copy of final CC&R's to the City for compliance review of this condition. g. Condition #68: Phase I shall include off -site and on -site utility and street improvements, recreational and other amenities. ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. VII. CORRESVONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSI(NNER ITEMS: A. Communiiyr Development Director notified Commissioners of the Country Club of the esert invitation. B. Commissioner er gave a report of the City Council meeting of April 17, 2001. IX. ADJOURNMENT There being no further business, it s moved and seconded by Commissioners Abels/Butler to adjourn this regular meet g of the Planning Commission to the next regular meeting of the Planning Commissl n to be held May 8, 2001, at 7:00 p.m. This meeting of the Planning Commission as adjourned at 9:39 p.m. on April 24, 2001. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California 074 G:\WPDOCS\PC4-24-01.wpd 14 547