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City Council Agendas are now
Available on the City's Web Page
@ www.la-quinta.org
City Council
Agenda
City Council Chambers
78-495 Calle Tampico
La Quinta, California 92253
ADJOURNED REGULAR MEETING
June 26, 2001 - 1:00 P.M.
Beginning Res. No. 2001-89
Ord. No. 359
CALL TO ORDER
Roll Call
Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes.
Please watch the timing device on the podium.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - PURSUANT TO GOVERNMENT CODE SECTION
54956.9ib), POTENTIAL EXPOSURE TO LITIGATION.
RECONVENE AT 2:00 P.M.
IL PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time, members of the public may address the City Council on matters not listed
on the agenda. Please complete a "request to speak" form and file it with the City
Clerk. 001
For all Business Session matters on the agenda, a completed "request to speak" form should
be filed with the City Clerk prior to the start of City Council Consideration of that item. The
Mayor will invite individuals who have requested the opportunity to speak, to come forward
at the appropriate time.
When you are called to speak, please come forward and state your name for the record.
Please watch the timing device on the podium.
• 11 :A III E61k1r472TF%M
•R 4 I•_; •
BUSINESS SESSION
1. CONSIDERATION OF FISCAL YEAR 2001-2002 PRELIMINARY BUDGET.
A. MINUTE ORDER ACTION
ADJOURNMENT - Adjourn to a meeting to be held on Wednesday, July 3, 2001, in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
Page 2 002
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of June 26, 2001, was posted on the outside entry
to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta
Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, June 22, 2001.
DATED: June 22, 2001
S. GREEK, CIVIC
City Clerk, City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for
the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the
meeting and accommodations will be made.
Page 3 003
I
COUNCIL/RDA MEETING DATE: June 26, 2001
Consideration of Fiscal Year 2001/2002
Preliminary Budget
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt the Fiscal Year 2001/2002 Preliminary Budget and direct staff to
prepare a Fiscal Year 2001/2002 Final Budget for the July 17, 2001 City
Council Meeting.
FISCAL IMPLICATIONS:
All Preliminary Fiscal Year 2001/2002 revenues, operational appropriations
and capital projects funding are included in this Preliminary Budget.
The total surplus available, including the relocation of Police personnel to the
Avenida Bermudas property totals $333,779. Additional Department
requests that have not been budgeted total $919,448, as outlined in
Attachment 8. These departmental requests exceeded the budget surplus by
$585,669.
BACKGROUND AND OVERVIEW:
Introduction
This preliminary Fiscal Year 2001/2002 Budget is similar to the format
implemented the last few years. This format utilizes two separate
documents to develop the City, Agency and Financing Authority's Budget.
The first of the two documents utilized for presentation of this year's budget
is titled Fiscal Year 2001/2002 Preliminary Budget and includes the total
scope of operations for the City, Redevelopment Agency, and Financing
Authority. The second document is titled the Supporting Document. This
document provides the detail for each program operation and the justification
for any of the changes requested.
SUMMARY OF THIS YEAR'S BUDGET:
Revenues
This year's budget
Approximately $1.8
Year 2001 /2002 ai
following tables:
Expenditures
reflects an increase
million in increased
e projected with th
REVENUE TYPE
Document Transfer Tax
Sales Tax
Transient Occupancy Tax
Franchise Tax
Development Fees
Motor Vehicle In -Lieu
Grants
Interest
e
in a number of revenue sources.
General Fund revenues for Fiscal
major changes reflected in the
INCREASE
$100,000
533,000
306,000
188,000
300,000
179,000
152,200
65,000
$1,823,200
This year's budget has also included, and required, close scrutiny of all
planned expenditures. The effects of Proposition 218 have resulted in the
need to utilize the General Fund for operating expenditures previously paid by
the Lighting and Landscaping District. The Public Works Lighting and
Landscape Maintenance costs exceeded reimbursements by $570,000.
As identified on page C-2 of the Preliminary Budget, this year's budget is
balanced and contains a $353,779 surplus. Some of the significant items or
changes contained in the Preliminary Budget are as follows:
Department
Description
Amount
Change
General Government
Legal Costs
$412,000
$82,000
General Government
Palm Springs Convention & Visitor's Bureau
520,000
59,500
Community Services
City 20`" Anniversary Celebration
15,000
15,000
Building & Safety
Building & Safety Plan Check Equipment
172,000
75,000
Building &Safety
Emergency Preparedness Equipment
65,500
65,500
Public Works
Street Improvements
507,700
162,200
Police
Police Basic Increase
3,520,539
55,968
Police
Police: Additional Target Team Member
167,688
167,688
Police
Police: Additional Community Service Officer
51,896
51,896
Police
Police: Additional Mileage
22,995
22,995
Finance
Future Information Technology
1,000,000
600,000
All Departments
Salary COLA and Fringe Benefit Increases
4,770,780
130,630
$1,488,377
DO
�02
The two additional contract police positions that have been added and
included in the Draft Budget are one additional Target Team member (this
position will be involved in the Gang Task Force efforts of the Coachella
Valley); and one additional Community Services Officer. These referenced
positions are "Option 1" of the Sheriff's Department request as outlined in
Attachment 1. "Option 2" includes additional patrol hours and "Option 3"
includes another motor officer.
The FY 01 /02 budget includes a new fund entitled Information Technology
similar to the Equipment Replacement Fund created several years ago to fund
the replacement of City vehicles and major building costs (e.g. roofs for the
City Hall and Senior Center). The City has acquired approximately
$1,000,000 in computer hardware and software assets that will need to be
replaced in the future. The Information Technology Fund has been created
to collect monies over a number of years to pay for these assets when their
replacement is needed. Staff has analyzed the age, condition, estimated
replacement dates, and estimated replacement costs and has transferred
$600,000 into the Information Technology Fund. The remaining $400,000
will be funded over a five year period by charges from the Departments that
either have or use the assets.
Personnel
The personnel additions requested by Departments for improving City
services, but not included in the Draft Budget are as follows:
NOT BUDGETED
DEPARTMENT
POSITION
ESTIMATED COSTS
Building & Safety
Plan Checker
$67,177
Building & Safety
Senior Code Compliance Officer
67,177
City Clerk
Secretary
48,714
Community Services
Office Assistant -Senior Center (1)
11,9.26
$194,994
These positions may be included should the City Council deem it appropriate
as the Council reviews the other funding requests noted below, as well as
the other "Options" provided by the Sheriff's Department.
The FY 2001 /2002 budget does not contain appropriations for any changes
to the salary rate tables. Any changes to the salary rate tables would require
future council action and possible additional appropriations.
(1) Increase from % time to full time
006
003
Other Significant Items
Listed below are a number of funding requests from either City Departments or
outside agencies. As you will note, the La Quinta Chamber of Commerce contract
has been included in the proposed budget in an amount of $125,000 (as proposed
by the Chamber of Commerce in Attachment 2). This is a decrease of $25,000;
however, funding for Mainstreet Marketplace is not included. If the City Council
deems it appropriate, $61,800 ($10,300 for six events) can be included in the
Community Services Department budget for the Mainstreet Marketplace, based
upon a proposal from Kiner-Goodsell for the coordination and advertising of the said
event. The proposal is provided as Attachment 3.
The La Quinta Arts Foundation proposal is provided as Attachment 4. The
proposed budget includes funding at last year's amount of $75,000. The Arts
Foundation is requesting an amount of $100,000.
The American Red Cross has provided correspondence requesting $15,000 of
financial support (Attachment 5). These funds, if deemed appropriate for funding
by the City Council, could be appropriated from the referenced surplus or the
Special Project Contingency Account.
Additionally, the City Council reviewed a funding request from the Boys & Girls
Club of the Coachella Valley, La Quinta Unit, on May 1, 2001. At that time, the
Council authorized a Community Services Grant for the Boys & Girls Club in the
amount $15,000 from the Special Project Contingency Account and directed that
the balance of the request ($38,032) be considered during the budget process.
Attachment 6 provides a copy of the minutes excerpt and Attachment 7 is the
referenced request.
Finally, the Community Services Department is requesting an amount of $20,000
for fireworks in conjunction with the 20`" Anniversary celebration. In addition, the
City Council at the June 19, 2001 meeting, approved funding in the amount of
$20,000 for the relocation of Police personnel to that the City -owned property on
Avenida Bermudas. This $20,000 is not in the Preliminary Budget; however, it will
be included in the Final Budget. Please note that this will decrease the budget
surplus by $20,000, from $353,779 to $333,779.
DEPARTMENT/AGENCY DESCRIPTION
Community Services
La Quints Chamber of
Commerce
Mainstreet Marketplace
Contract
AMOUNT
INCLUDED
AMOUNT
IN DRAFT
REQUESTED
BUDGET
$61,800
$ -0-
125,000
125,000
007
004
Boys & Girls Club Building Repairs 38,032 -0-
Community Services Fire Works for 20" Anniversary 20,000 -0-
Police Avenida Bermudas Property 20,000 -0-
5379.832 S 200.000
In past budgets, the Council has included community service projects to
benefit the citizens, children, and business community in the City of La
Quinta, as listed in Attachment 8. Listed below are the items which exceed
$ 5,000:
AGENCIES BUDGETED
School Grants
$8,000
City 20' Anniversary Celebration
15,000(2)
Special Project Contingency
67,000
Boys & Girls Club Floor Repair
6,000
Boys & Girls Club Facility Use
30,000
(2) Does not include fireworks.
One final note, the Building and Safety Department and the Public Works
Department have included contract assistance for items such as Plan Check
and Inspection due to the workload. However, each Department has been
provided only six-month allocations for these services. Should the workload
continue, staff will request additional appropriations at mid -year, which
would be offset by revenues.
Attached is a brief outline of the City staff anticipated presentation of the
Preliminary Budget (Attachment 9).
Timeline
Staff is requesting that at the June 26, 2001 City Council meeting, the
Council review and make any amendments as necessary to the Preliminary
Budget. Subsequent to this review, staff is requesting approval of the
Preliminary Budget with a July 1, 2001 effective date. Staff will then
incorporate all changes pursuant to the discussion of the preliminary Budget
and schedule the item for consideration at the July 17, 2001 City Council
meeting for Final Budget adoption.
Five Year Resource Allocation Plan
City staff is currently completing the Five Year Resource Allocation Plan
(RAP). This five-year plan forecasts the operating expenditures and the
anticipated revenues to pay for these expenditures. Staff will incorporate
any changes between the Preliminary Budget and the final budget into the
.I
n �15
Five Year Resource Allocation Plan which is scheduled for presentation at the
July 17, 2001 City Council meeting.
SUMMARY:
This memorandum is intended only as a summary of the issues and details of
the budget. We look forward to these discussions with the City Council at
the June 26, 2001 City Council meeting.
City staff is requesting:
1) Review and comment on the 2001 /2002 Fiscal Year Budget and
provide direction regarding any proposed changes to the document.
2) Approval of the 2001 /2002 Preliminary Budget as amended at the
June 26, 2001 City Council Meeting. (Any approved changes by the
City Council to be incorporated into the Final Budget for adoption on
July 17, 2001).
Respectfully submitted,
Thomas P. Genovese
City Manager
Attachments: 1.
Sheriff's Department Request
2.
Chamber of Commerce Proposal
3.
Kiner-Goodsell Proposal for Mainstreet Marketplace
4.
La Quinta Arts Foundation Proposal
5.
Correspondence from the American Red Cross
6.
Minutes from the May 1, 2001 City Council
Meeting
7.
Funding Request from the Boys & Girls Club
8.
Table of School Grants/Department Requests
9.
Staff Outline for 2001 /2002 Preliminary Budget
10.
Preliminary Budget
l� R
096
ATTACHMENTS
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007
ATTACHMENT 1
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RIVERSIDE COUNTY
L.ARRY D. SMITH, SHERIFF
%17y -)f f f,'t"tllhl
APR 2 RE6'D er
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82-695 DR CARREON BIND. • INDIO, CA 92201 • (760) 863-8990
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TO m Hartung, Director of ding & Safety DATE: April 11, 2001
FR: Capt. Singerton, Police C qREQ
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RE: PRELIMINARY BUDGETST FY2001-2002: POLICE DEPARTMENT
Three copies of the preliminary budget request for police services are attached for your review. Additions to
the current level of service are listed in order of priority. The priority has been assigned from an
enforcement perspective and does not consider political or fiscal priorities. Thanks.
012
009
LA QUINTA POLICE DEPARTMENT
In partnership with
RIVERSIDE COUNTY SHERIFF'S DEPARTMENT
Indio Sheriffs Station
Accomplishments and Goals
YEAR 2000 — 2001 ACCOMPLISHMENTS
❖ Worked in an advisory and leadership capacity with school and judicial officials to
develop a "Coachella Valley Youth Intervention Team," to address juvenile criminal
behavior.
❖ Implemented and solicited participation in a city-wide, crime -free housing program
which provided information and training and education to property owners and
managers for addressing issues with problem tenants and criminal activity.
❖ Utilized Reserves whenever possible to support public safety services (VIPS
Program).
& Added a dedicated Sergeant to the law enforcement contract to work closely with
City Staff in addressing public safety and law enforcement issues and identify
programs and funding sources for increased public safety.
❖ Worked with City Council and City Staff on implementing a Motorcycle Officer
program to help address probletns and issues related to speed reduction and accident
investigation within the city.
❖ Provided detailed monthly reports to the City Council, City Manager and Staff
regarding criminal activity, target programs, statistics and crime trends.
Provided specialized services (E.S.T. / H.N.T., Target Team Operations, traffic
accident reconstruction) as needed and worked inter -departmentally with other
bureau's (Homicide Unit, Career Criminal Unit, Narcotics Task Force) to
reduce/combat criminal activity within the city.
❖ Worked with school and judicial leaders to develop "zero -tolerance" policies and
procedures to address threats of violence on school campuses.
4• Worked with school officials at the High School to develop and implement a "Public
Service Academy," curriculum for students interested in a career in public safety
service.
❖ Implemented education and training programs for the investigation and reduction of
acts related to domestic violence, elder abuse, and gang activity.
013
(I l O
YEAR 2001— 2002 GOALS
Continue to work with City Council and Staff in developing partnerships with
community and business leaders with the goal of implementing Community Oriented
Policing Programs.
•S Work with City Department Heads and Staff in identifying new programs and
funding sources that provide for enhanced public safety.
❖ Work with the City and Staff on identifying areas of new technology that will
enhance public safety and decrease criminal activity.
8• Work with city leaders and Staff on providing a level of police staffing that is fiscally
responsible to the city, supportive of employee safety, and will keep pace with the
growth of the city.
❖ Identify and implement programs that will help minimize gang activity within the
city.
❖ Continue to aggressively respond to and combat criminal activity within the city.
❖ Continue to operate within budget and be fiscally accountable to the city and identify
cost saving opportunities.
S• Continue to create an atmosphere of public trust and cooperation between the
community and Police Department.
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BUDGET JUSTIFICATION — PRESENT LEVEL OF SERVICE
Fiscal Year 2001/2002
LA QUINTA POLICE DEPARTMENT
Riverside County Sheriff's Department — Indio Station
Patrol Services — Increase $74,788
The hourly rate for patrol services, as estimated by the Contract City
Administrator - Riverside County Sheriffs Department, was recently revised for
FY 2001/2002 to $80.16 per hour. This is an increase of approximately 5%
(versus the original estimates of 10%).
Target Team — Increase $9,076
The hourly rate for the dedicated fully supported patrol services, as estimated by
the Contract City Administrator— Riverside County Sheriffs Department, was
recently revised for FY 2001/2002 to $68.60 per hour. This is an increase of
approximately 5%.
Community Services Officer — Decrease $12,604
Actual and estimated hourly costs dropped significantly from the FY 2000-01
projection of $31.03 to $24.95.
School Resource Officer — Increase $387
Administrator is predicting a 5% increase in hourly cost for FY 2001/2002.
Motor Officer— Increase $5,840
The hourly rate for the dedicated fully supported patrol services, as estimated by
the Contract City Administrator — Riverside County Sheriffs Department, was
recently revised for FY 2001/2002 to $68.60 per hour. This is an increase of
approximately 5%.
Mileage Cost — Patrol Units — Decrease $19,100
The mileage rate for emergency response (Black & White, Stealth, etc.) units is
predicted to increase to $.63 per mile for FY 2001/2002. However, the FY
2000/2001 rate was lowered from the original estimate of $.64 to $.62.
Mileage Cost — Plain Unit — Decrease $3,477
The mileage rate for non -emergency response (Plain, Investigative,
Administrative, etc.) units is predicted to increase to $.43 per mile for FY
2001/2002. However, the FY 2000/2001 rate was revised down from original
estimate of $.57 to $.41. There is no adjustment to the estimated mileage.
CAL ID — Increase $3,142
The estimated increase is based on population data from the State of California,
Department of Finance, Population Estimates E-1 Report and the assessment
was increased by $.05 per capita (Total $.81).
RMS — Increase $6,500
013
015
Projections allow for increase to per quarter charge based on increased usage
and possible rate increases.
Federal LLEBG — Ongoing Grant Funds
Projected expenditures from this grant for FY2001-2002 are $22,564 (Equipment,
programs, etc.)
CLEEP PROGRAM EXPENDITURES — One Time Grand Funds
Projected expenditures for technical equipment, upgrades, etc. for FY 2001-2002
are 78,383.
PRIORITY ONE REQUEST
Request for an additional Target Team Member and one additional CSO.
The Target Team Member will allow La Quinta to participate in the valley -wide
gang task force targeted for FY 2001-2002. This position will also support any
City specific programs and Target Team assignments. The CSO position will
allow for a second shift support (swing shift) to patrol. By handling a variety of
reports, traffic investigations, and transportation of prisoners, the officers will be
able to devote more time to their investigations and patrol functions.
PRIORITY TWO REQUEST
Request 10 additional hours be added to the patrol contract.
Ten additional hours will be used to add another Officer to graveyard shift.
Currently, that shift runs at minimal staffing (two officers). Another Officer is
needed to meet the growing need of this community.
PRIORITY THREE REQUEST
Request a second Motor Officer.
Ideally, there should be two motor officers to support each other and cover when
the needs fluxuate.
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m m
ATTACHMENT 2
June 8, 2001
To:
From:
Re:
Tom Genovese, City Manager
Mark Weiss, Assistant City Manager
Shelly Morris, President
001-200' C'itp-Chamber Contract Proluna fdr Styr�zae�s
We are pleased to submit the La Quinta Chamber of Commerce contract proposal for
services for the period July 1, 2001 through June 30, 2002.
This year the Board of Directors has given priority to the financial status of the Chamber. The
Executive Committee performed in-depth reviews of the monthly financials on a regular basis.
Monthly board meetings also provided an opportunity for on -going budget reviews, which
became the basis for the following contract recommendations.
We propose to modify the current Scope of Services to include: A. Business Retention and
Promotion; B. The "Gem" Newspaper; and C. The Visitors Center. Previously our contract
included six Mainstreet Marketplace events. Based on recent discussions regarding Mainstreet
with council members and the Mayor, it appears the consensus is to allow additional time for
further study of these events.
It should be noted that the Chamber Board of Directors voted to continue Mainstreet
Marketplace for the year 2001-2002. It was determined that the hard costs to provide six events
would require an increase of $15,000 over last year's previous contract for services. The Board
felt strongly that the focus of next season's proposed Mainstreets should be to highlight the
newly revitalized Village. A separate contract for services will be proposed for this line item.
A. Business Retention and Promotion: The growth of La Quinta has had a positive impact on
the growth of our membership base. The Chamber has positioned itself for membership retention
and growth by clearly defining the value of membership benefits and services provided. We have
increased our membership by 100 this past year. Our dues structure will increase, however,
valley -wide we will still remain the most economic Chamber to join. We are pleased that we are
able to decrease this line item by $10,000.
023
0 4.
0
Page Two
2001-2002 City -Chamber Contract Proposal for Services
C. The "Gem" Newspaper: Due to postal regulations, the number of copies printed will be
increased from 12,000 to 15,000. We view this as a positive change as we will now have the
ability to reach all residents in La Quinta. The costs for postage, printing and processing for
mailing require an increase of $15,000 to continue to produce 10 issues. Staff is preparing a
report of proposed improvements and changes to The "Gem'. We have received many positive
comments this past year on this publication. The newspaper is our greatest opportunity to reach a
target audience to promote the City and Chamber. We also need to keep in mind the possibility
of future expansion to include circulation to the residents in the annexation survey areas.
C. The Visitors Center: We believe this to be a vital service we provide for the City. The media
attention La Quinta is experiencing because of our growth justifies the staffing of this facility
seven days a week during the season. Exposure from our improved website and the demand for
more information and service from visitors and the increased number of residents, significantly
impacts staff and facilities. Improvements to the facility combined with additional
equipment/technology and a professional staff and volunteers have resulted in a more efficient
operation. We are pleased to report that we anticipate continuation of operating at this capacity
with no increase in cost to the City.
Adjustments reflected in the above information would bring the total contract amount to
$125,000 for the 2001-2002 fiscal year.
The Board has requested consideration be given to adjust the payment for services schedule to
reflect the months of greatest impact to our budget created by The "Gem." Therefore we would
suggest:
July Payment
$41,500
October Payment
$21,000
January Payment
$41,500
April 15 Payment
$21,000
Thank you in advance for your support. We look forward to our continued relationship with the
City.
024
01
ATTACHMENT 3
Mainstreet Marketplace Event Coordination & Advertising Proposal
Submitted by Kiner/Goodsell Advertising
June 19, 2001
Event Objective: To create festive community event that both encourages civic pride
and treats event patrons to a variety of food, shopping and musical
entertainment pleasures.
Target Audience: Residents of La Quinta
Residents of the Coachella Valley
Prospective La Quinta business owners
Strategy: Broaden the Mainstreet Marketplace to a more festive community
event, taking advantage of a new Village atmosphere and keeping
the "draw" (i.e., the vendors) for La Quinta and Valley residents.
Broaden the event by approaching College of the Desert (COD)
Street Fair vendors with the opportunity to extend their presence in
the Coachella Valley one weekend each month by adding the
Friday night Mainstreet Marketplace in La Quinta to their booth
exhibitions. This will be a benefit to the vendors, as they will have
another opportunity for exposure while they are in town for the
COD Street Fair. In turn, additional vendors will provide a strong
base for the Mainstreet Marketplace to become more like a festival
— offering a variety of activities, creating an enjoyable atmosphere
and drawing larger attendance.
Kiner/Goodsell also recommends spending additional money for
entertainment. In the past, roughly $500 was spent on
entertainment. An increase to $1,500, would allow for bringing in
stronger musical talent as well as face painting, activities for kids
like the rock -climbing wall or mini -golf, etc.
Event
Recommendations: Kiner/Goodsell recommends six events per year, beginning in
November and going through April. This would include an event
in January (which has not happened in previous years). The
suggestion is to continue having the events once per month, the
first Friday of each month, from 6 p.m. to 10 p.m. Kiner/Goodsell
also recommends the consideration of changing the event name.
"Mainstreet Marketplace" is not all -encompassing of the festive
nature of this event, and a more striking name many both draw
more attention to the event as well as indicate that the event is
changing to a bigger, better forum. All advertising would indicate
under the new event name that it is "formerly Mainstreet
Marketplace" to maintain the loyalty of Mainstreet Marketplace's
current following.
025
029
Event Coordination: Kiner/Goodsell would coordinate all aspects of each
MainstreetMarketplace, from advertising to event coordination,
under general direction of the Community Services Department.
Mainstreet Marketplace Estimated Budget for 2001-2002
Definite Expenses (PER EVENT):
Police Officers:
$400
Waste Management:
$300
Entertainment:
$1,500
Advertising:
$3,000
Signage:
$800
Event Coordination:
$3,500
Other expenses (PER EVENT):
Misc. $800 (health permit, light towers, etc.)
TOTAL EXPENSES: $10,300
* Revenue (PER EVENT):
Booth Space: $55 x 70 booths (rough average) = $3850
(There may also be some revenue from the Rotary Beer Gardens)
Expenses:
Revenue:
NET COST TO CITY:
$10,300
3 850
$ 6,450 (PER EVENT)
* The goal is for the event to become self-sufficient as revenue increases in future years.
026
023
June 1, 2001
Mr. Tom Genovese
City Manager
City of La Quinta
P. O. Box 1504
La Quinta, CA 92253
Dear Tom:
ATTACHMENT 4
MTS
FOUNDATION
As you know 2002 is the 20t° Anniversary of both the City of La Quinta and La Quinta Arts
Foundation. We hope the City Fathers are as excited about this major benchmark in both our
histories, as we are. Planning and budgeting by both the City and LOAF are underway now and
we have scheduled many activities to commemorate our past achievements and inaugurate our
wonderful new facility which will allow us the flexibility to accommodate even more activities. We
will be finalizing our plans over the summer and hope you will consider a partnership for our joint
birthday celebrations and collaborate with us in the season's festivities.
In that spirit, we propose the 2001 / 2002 marketing contract of $100,000 to promote the City of
La Quinta as our Premier Sponsor in the following events:
A. $20,000 — LA QUINTA CELEBRATES THE ARTS! November 2001. Three-day
inaugural event celebrating the unveiling of the new site featuring jazz music, juried
visual arts, culinary arts, wine and beer gardens and a large educational component.
The season's opening event and the first celebration on the new Arts Foundation
site.
B. $25,000 — DESERT PLEIN AIR. January 2002. During the week long event several
associated events take place on the new site culminating with the grand unveiling of
the art work painted during the week followed by a two day public event also on the
new site. This year we envision adding the element of live classical music and
ancillary activities like art and music workshops.
C. $55,000 — 20" ANNUAL LA QUINTA ARTS FESTIVAL! March 2002. This will be a
stellar year for the internationally known festival. Our first year on the new site has
already generated much interest from the valley community and beyond. Over 1,000
artists apply to our show. We are gearing up for 50,000 people to attend over the
four days. This will be the Arts Festival's big celebration of our 20th year and an
opportunity to celebrate the joint birthdays of the City and the Foundation.
The promotion and publicity value for your investment is easily returned to the City ten -fold.
Attached you will find the supporting documentation for last year's contract as required.
On behalf of La Quinta Arts Foundation, I thank the City of La Quinta for their ongoing support,
which has played an integral part in the success of our events. The proceeds of these events
help fund our education and scholarship programs, enabling fulfillment of our mission to provide
cultural and learning opportunities to all Coachella Valley.
Sincerely,
usran
��clr��a?f<-�
Executive Director
Enclosures
02?
024
POST OFFICE BOX 777 ♦ LA QUINTA, CA 92253 ♦ 760 564 1244 ♦ FAX 760 564 6884
1.
2.
3.
4.
APPLICATION
What is the overall purpose or goal of your organization?
La Quinta Arts Foundation is a charitable non-profit whose mission is to cultivate and promote the
arts through education. This is accomplished by developing innovative arts education programs,
producing large scale events and forming meaningful partnerships and exchanges with other
organizations.
How long has your organization been in existence: 20 Years Months
Describe in general the activities or services of your organization:
Produce a week long Plein Air art show in January, a one day Home Tour during the season,
four -day fine Arts Festival in March and a newly designed three-day celebration of many art
forms in November. These enable us to administer eight educational outreach programs:
Scholarship, Young at Art, Art Beat, Making Friends with Great Works of Art Docent Outreach
Program, Youth Art Works, Adult Enrichment, Children's Hands -On Art Center at Festival and
Children's Guided Tours at Festival. Create volunteer opportunities through the Volunteer
Services Department.
How many people does your organization currently serve: 37,400 (estimate)
Festival=30,000 Home Tour-1,000 Schools=5,000 Membership =1,000 Volunteers = 400
No. Of Youth 6,000 / yr No. of Adults 13,000+ No. of Seniors 18,400
5. How many people do you intend to serve during this Fiscal Year? 39,400+
No. Of Youth 6,000 / yr No. of Adults 15,000+ No. of Seniors 18,400 +
6.
7
8.
How many people served this Fiscal Year will be La Quinta residents: 22,000 (estimates)
No. Of Youth 3,000 / yr No. of Adults 6,000+ No. of Seniors 12,000 +
(Figures based on 2001 Festival Marketing Survey which revealed 31 % of attendees
were full or part time La Quinta Residents.)
How many paid employees/volunteers does your organization employ?
No. Of full time employees 12 No. Of part time employees 2
Describe how your organization is managed and governed.
Board of Directors and Executive Director
M
025
9. Please provide information on your Executive Board members or contact person:
Name
Title
Home Address
Phone
Richard DeSantis
President
73647 Sun Lane
773-3642
Palm Desert, CA 92260
Bob Wright
Vice President
53795 Eisenhower Dr.
564-0393
La Quinta, CA 92253
Jim Parrish
Treasurer
45605 Cielito Dr.
341-7800
Indian Wells, CA 92210
Judie Cothrun
Secretary
79165 Big Horn
564-2624
La Quinta, CA 92253
Kay Wolff
Past President
P.O. Box 1016
564-4070
La Quinta, CA 92253
10. What is your annual schedule
of events,
and during what months does your
organization operate?
LQAF operates 12 months. Our current schedule of events/programs is as follows:
Desert Plein Air art show / January; Benefits of Membership Events / January, February &
March; La Quinta Arts Festival / March; Home Tour / mid -season; Adult Education Field Trips
(3/year); Adult Enrichment Art Classes/Workshops (3/yr); Docent Training Sessions / Fall &
Spring; Docent Program in Schools / 9 weeks each Fall & Spring; Scholarship Application
Process & Awards Reception / February — June.
11. Do you charge admission, membership fee, dues, etc.? X Yes _ No
if yes, please describe:
LQAF Membership levels range from $50 to $10,000.
An admission fee charged to attend: $10 adults; $2 children; under 7 years free
12. What are your other sources of revenue for this funding year?
Source
Amount
SEE ATTACHED DRAFT OF STATEMENT OF REVENUES & EXPENSES 2001/2002
ME
026
13. Amount of money requested from the City of La Quinta? 100,000
14. Has your organization been funded by the City of La Quinta previously? Yes X
If yes, when 1996 97 Amount received: $75,000 (contract) - Marketing two
large scale events
1997 98 $45,000 ant) - Marketing one
large scale event
1998 99 $65,000 (contract) - Marketing one large
scale event & one medium event
1999 2000 $75,000 (contract) - Marketing two
large scale events
2000 2001 $75,000 (contract) - Marketing two
large scale events
15. Need Statement. Clearly identify the program(s) for which funding is requested and
plainly state the reason(s) or need for the requested funds and how these funds will be
used, if awarded. (Please attach additional sheets as necessary.)
All funding will be allocated for media buying expenses which include purchasing ads in
newspapers, billboards, radio & television stations and outside event programs including
national publications. All are designed to bring people to La Quinta and all of which will
PROMINENTLY acknowledge the City of La Quinta as a Premier Sponsor:
A. $20,000 will be used for marketing the La Quinta Celebrates the Arts! in November 2001.
B. $25,000 will be used to market Desert Plein Air week-long painting event in January 2002.
C. $55,000 will be used for marketing the 20th annual La Quinta Arts Festival in March 2002.
16. Goal Statement. Indicate who will benefit from the use of these funds, and how they
will benefit. (Please attach additional sheets as necessary.)
All net proceeds from LQAF events are used to fund our eight educational outreach programs
(listed in #3), which benefit 4th and 5th grade students, provide scholarship funding for local
college -bound art students and adults who participate in enrichment programs.
17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of
intended City funded expenditures.
(see attached)
18. Non-profit organizations must attach a copy of the organization's current IRS Form 990.
(see attached)
030
027
City of La Quinta
Request for Services Contract
Contents of Packet
1. Application for Contract Services Agreement Fiscal Year 2001 / 2002
2. 2001 / 2002 Contract Services Agreement
3. IRS Form 990 for period ending June 30, 2000
4. Statement of Revenues & Expenses 2001 / 2002 Proposed Operating Budget
5. LOAF Event Summaries
6. 2001 Art Festival Marketing report for La Quinta Arts Festival (verifying total
actual / value expenditures of $142,531
7. 2002 Art Festival Marketing report showing proposed costs of $153,933
8. 2001 Art Festival Local Economy Fact Sheet showing how Festival impacts the
local economy
9. La Quinta Arts Festival 2001 Demographics report
10. Festival Art Sales 1983 — 2001 graph
11. 2001 Desert Plain Air Marketing report (verifying total actual / value expenditures
of $48.339
12. 2002 Desert Plein Air Marketing showing proposed costs of $52,206
13. Desert Plein Air 2001 Demographics report
14. La Quinta Celebrates the Arts marketing report showing proposed costs of
5$ 8,300
15. Current LOAF Membership Brochure
031
028
4.
LA QUINTA ARTS FOUNDATION
STATEMENT OF REVENUES & EXPENSES
2001-2002 PROPOSED OPERATING BUDGET
2001-2002
2NO-2001
2000.2001
Proposed Budget
Year to Date
Approved Budget
REVENUES
ARTS FESTIVAL
$
892,800
763,404
824,300
DEVELOPMENT
$
380,500
203,706
272,250
EDUCATION
$
39,050
41,273
40,955
VOLUNTEER SERVICES
$
117,050
32,443
61,300
OPERATING
$
439,844
137,421
160,979
UMBRELLA SHOW
$
0
2,716
20,000
NOVEMBER EVENT
$
435,500
0
0
PLEIN AIR
$
331,200
215,601
265,175
TOTAL REVENUES
$
2,635,944
1,396,564
1,644,959
2001-2002
2000-2001
2000-2001
Proposed Budget
Year to Date
Approved Budget
PEN
ARTS FESTIVAL
$
297,375
275,392
267,246
DEVELOPMENT
$
60,240
38,068
58,351
EDUCATION
$
164,750
121,563
146,815
ARTS LEAGUE
$
63,050
28,301
30,250
OPERATING
$
904,440
525,785
647,735
UMBRELLA
$
0
694
1,600
NOVEMBER EVENT
$
176,725
0
0
PLEIN AIR
$
245,900
177,262
205,850
TOTAL EXPENSES
$
1,912,480
1,167,065
1,357,847
TOTAL NET RESERVE
$
723 464
229,499
287,112
2001-2002 Pfq)o d BudgOt
simm,cT To B(IARD APPBOEAL
W&2001 1:88 PM 032
1M,
5.
LA QUINTA ARTS FOUNDATION
EVENT SUMMARIES
(A) LA QUINTA CELEBRATES THE ARTS!
La Quinta Arts Foundation's opening event of the season and inaugural event on
the new site is slated for November 10, 11, 12, 2001! This three-day outdoor event will
provide a multitude of components demonstrating the broad range of
programming offered by the Arts Foundation. Following the unveiling of the new
site, 150 invited artists will have their work on exhibit, an entertainment package of
top jazz and other music forms will be presented, workshops, plein air lecture,
demonstrations and painting will provide the educational component; culinary arts
will be well represented, the grand unveiling of the 2002 Plein Air Poster and the
installation of our first public art piece honoring our 2001 / 2002 Honored Artist. All
the many facets of La Quinta Arts Foundation will be on display.
(B) DESERT PLEIN AIR PAINTING FESTIVAL
Plein Air Painting is a form of art (French for open air), a term applied to the practice
of painting out -doors so that nature is confronted directly with the intent to capture
the moment, a feeling —the air. Most Plein Air painters complete their work on -site
in one setting. Acrylics, oils and watercolors are the media most often used.
LQAF's third annual plein air event was held January 21-28, 2001 and was very
successful. The fourth annual Desert Plein Air event is scheduled January 2002 and
will include the following activities:
• A check -in reception for the invited artists (50); a special kick-off event will be
associated with the reception.
• During the next few days, each artist will paint works on various sites in the area.
Artists will use access permits to be able to paint scenes viewed from within some
of the gated communities.
• During the some week some of the artists will be guest speakers or instructors at
special educational programs hosted by the Arts Foundation for La Quinta area
adults and students.
• An evening exhibition celebrating the achievements of the artists during the
previous week of painting will be held and an awards ceremony for the artists
and our invited guests is planned. Guests will browse the exhibition and may
make acquisitions of the artwork just completed.
• Culminating the week, the art remaining unsold will be available for public
viewing and sale in our Arts Under the Umbrellas format.
033
1
030
(C) LA QUINTA ARTS FESTIVAL
La Quinta Arts Foundation's premier event! This nationally acclaimed four -day
outdoor fine arts show features the work over 250 juried artists set against the
majestic mountains and poised as the gateway to Village La Quinta. La Quinta Arts
Festival was named the third best fine arts festival in the nation by Sunshine Artists
Magazine in 1998. La Quinta Arts Festival features top entertainment, many
amenities and is ideal for viewing and enjoying the finest offerings of some of the
world's preeminent artists.
The 2002 La Quinta Arts Festival will celebrate its 20th anniversary in March and will
include the following:
• Artists exhibiting in painting, sculpture, ceramics, jewelry, photography and other
design categories
• Live entertainment will be provided all four days, highlighted by Mery Griffin, our
Lifetime Honorary Festival Chairman, performing with special guest stars.
• Children's Art Area will feature interactive art projects to be enjoyed by children
and their parents
• Wine & Beer Gardens
• Food and beverage concession areas offering a wide variety of menu items
034
2
031
5.
La Quinta Arts Festival �
I 2001 ART FESTIVAL MARKETING
MARCH 15 - 16- 17 - 18TH 2O01
cal Print Media
......................................................................................................
LM SPRINGS film festival program
......................................................................................................
LM SPRINGS LIFE
......................
STAGE & DIRECT MAILINGS
......................................................................................................
cal Media Ad Design & Printing
.....................................................................................................
as Show Events (Poster Unveiling)
.....................................................................................................
cal Broadcast Media
PAGE
Total Marketing
$11,043
.........................
$2,400
........................
$450
.........................
$1,275
.........................
$125
.........................
$450
.........................
$20,717
.........................
$9,106
$30,370
$950
S3,167
$2,250
$1,3531
035
032
7.
La Quinta Arts Festival
2002 ART FESTIVAL MARKETING
MARCH 14 - 15 -16 -17, 2002
PROPOSED BUDGET
DESCRIPTION
AMOM
MARKETING PAYROLL
$11,926
ANNENBERG PROGRAM
$2,592
BILL BOARDS SMALL
$486
BOB HOPE CLASSIC PROGRAM AD
$1,377
DATE FESTIVAL PROGRAM AD
$135
FAIRWAY BILLBOARD
$486
LA QUINTA FESTIVAL POSTERS & T-Shirts
$22,374
MAGAZINE ADS !SOUTHWEST ART /AMERICAN STYLE/ DESERT KEY
$9,834
Local Print Media
$32,800
PALM SPRINGS film festival program
$1,026
PALM SPRINGS LIFE
$3,420
POSTAGE & DIRECT MAILINGS
$2,430
Local Media Ad Design & Printing
$11,723
Pres Show Events (Poster Unveiling)
$7,689
Local Broadcast Media
$39,853
PHOTOGRAPHY
$4,320
WEB PAGE
$1,461
Total Marketing 153 933
03G
033
a.
La Quinta Arts Festival
I 2001 ART FESTIVAL LOCAL ECONOMY FACT SHEET I
MARCH 15 - 16- 17 - 18TH 2O01
I Art Sales $1,873,045 I
..................................... 11 I Revenue to LQAF fon-Site festival income ] .$627,813
& Fees paid to city from All Areas of Festival 1 $23,872 1
ance 1 24,629
037
034
-4vw,
9.
La Quinta Arts Festival
2001 Attendance
Residents vs. Visitors
Primary or Secondary Residents?
Repeat Visitors
Ages Attending
Reason for Attending
Local Resident Breakdown
Children's Art Center Visitors
Student Tour Visitors
Advertising & Editorial Publicity
24,629 visitors
58% Residents vs. 42% Out of Valley Visitors
71 % Primary vs. 29% Secondary Residence
64 % have attended more than once
27%
Ages 65 and older
48 %
Ages 46-64
21 %
Ages 31-45
4 %
Ages 30 and under
73%
View the Artwork
58 %
Purchase Art
36%
Enjoy Live Entertainment
31%
Social Outing
19%
Family Outing
23%
Enjoy Wine Tasting
14%
Enjoy Beer Garden & Food
31%
La Quinta
33%
Palm Desert
15%
Palm Springs
7%
Rancho Mirage
7%
Indian Wells
7%
Other Desert Cities
Saturday, March 17 400 Children
Sunday, March 18 300 Children
Friday, March 17 400 Children
Southwest Arts Magazine
Home & Garden Television
Pahn Springs Life
Travel Scope, L.A. & San Diego
The Desert Sun
inpahnsprings.com
Sunshine Artist Magazine
KMIR — NBC
Best Read Guide
KESQ-ABC, FOX
Local Arts Magazine
A&E, Bravo, CNN, Food Network
Alaska Airlines
KJJZ/KPLM FM
Key Magazine
KPSI FM
KWXYAM
Desert Art Scene
KDES FM
Native Peoples Magazine
KPSI AM
Travel Host Magazine
EZ103
Annenberg Theatre Program
KDHI, KQYN, KKJT
Desert Post Weekly
Lapidary Journal
American Style
art4net.com
Artfaces.com
giving.uoregon.com
Sausalitoartfest.com
artfulstyles.com
Bestreadguide.com
la-Quinta.org
Los Angeles Times
Arizona Republic
artscenecal.com
The San Bernardino Sun
The Press Enterprise
L.A. Daily News
Bob Hope Chrysler
Classic Program
Palm Springs
International Film
Festival Program
Riverside County
Date Festival
Next Magazine
911 research.com
collectorsguide.com
nctimes.com
webgalleries.com
033
035
Artmarketing.com
Desertfun.com
Festivals.net
Palm-desert.org
Palmsprings.about.com
Craftsreport.com
Rvjoumal.com
Wallacegalleries.com
Aaa.caliicom
Desertgrafics.com
Allaboutpalmsprings.com
Palmsprings.about.com
Tfaoi.com
Lgchamber.org
Zootsuitrevue.com
Hgtv.com
cvfamily.com
desertcalendar.com
desertsun.com
theartcenter.com
theartcenter.com
performingartsmagazine.com
palm-springs.com
lagunacanyonartists.com
desert-resorts.com
califomiadates.org
sunshineartist.com
palmspringslife.com
suitel0l.com
theartsource.com
desert-resorts.com
desertportal.com
i5ive.com
theabcdirectory.com
wwevents.com
palmspringshotelres.com
theaesthetic.com
at-la.com
art-for-the-world.com
panmiami.com
Westways Magazine
Festivalnet.com
fulltiming-america.com
artsandcraftshows.com
royalplazainn.com
cadmanagementservices.com
Carol Duvall Show
StatueViva.com
030
X1
10.
O
O
M
co
W
J
w
LL
M
M
`O
h
W
P
O
fV
M
M
ri
040
037
La Quinta Arts Foundation
2001 PLEIN AIR FESTIVAL MARKETING
PLEIN AIR MARKETING PAYROLL
...................................................................................................................................................................................................................................................................
$7,362
BILL BOARD
$450
DIRECT MAILING POSTAGE & PRINTING
S305
LOCAL AD DESIGN AND PRINTING $3,304
..
................................................................................................................................................................................................................................................................
INTERNET $750
RETAIL ITEMS INCLUDING POSTERS AND NOTECARDS $7,500
OW EVENT (POSTER UNVEILING) 1 1 $3,173 1
Total Marketing S48.339
041
038
12.
La Quinta Arts Foundation
2002 DESERT PLEIN AIR MARKETING
PROPOSED BUDGET
PESCRIPTIDIN
PLEIN AIR MARKETING PAYROLL
$7,951
BILL BOARD
$486
DIRECT MAILING POSTAGE & PRINTING
$329
LOCAL AD DESIGN AND PRINTING
$3,568
INTERNET
$810
RETAIL ITEMS INCLUDING POSTERS AND NOTECARDS
$8,100
MAGAZINE ADS VSOUTHWEST ART /DESERT STYLE/ DESERT KEY]
$7,205
NEWSPAPER & LOCAL PRINT MEDIA
$9,152
PRINTING
$5,400
PHOTOGRAPHY
$1,620
LOCAL BROADCAST MEDIA
$4,158
PRE -SHOW EVENT (POSTER UNVEILING)
$3,427
Total Marketing 2 2
042
039
15.
Desert Plein Air, January 2001
Following are the results based upon sales receipts.
Where do you reside?
59% of purchasers reside in the desert.
46% of purchasers reside in Southern California.
12% of purchasers reside outside of California.
Breakdown of Local Residents
La Quinta
32%
Palm Desert
29%
Indian Wells
12%
Rancho Mirage
7%
Within the Coachella Valley
20%
Price Points
4% purchased artwork $2,001 to $6000.
6% purchased artwork $1,501 to $2,000.
13% purchased artwork $1001 to $1,500.
40% purchased artwork $501 to $1,000.
37% purchased artwork $500 or less.
Advertising, Editorial and Web Links
American Style Magazine
Press Enterprise
KPLM
art4net
giving.uoregon.com
911research.com
Artfaces.com
sausalitoartfest.com
collectorsguide.com
Artfulstyles.com
desertcitiestouristinformation.com nctimes.com
at-la.com
la-Quinta.org
Best Read Guide
Los Angeles Times
KNWZ
Bestreadguide.com
webgalleries.com
artmarketing.com
Coast Magazine
Arizona Republic
KJJZ
Desertcalendar.com
artscenecal.com
cvfamilynews.com
Engelen.com
livingdesert.org
inpalmsprings.com
Fallbrook.org
palmspringsmarket.com
palmspringsgalleries.com
Favoritenet.com
desertfun.com
lacewing.com
Festivals.net
theartcenter.net
przewodek.com
Floridatimesunion.com
KMIR
KESQ
KGAM
Magellan-pr.com
tfaoi.com
performingartsmagazine.com
Palm Springs Life
Film Festival Program
The Desert Sun
Palm-desert.org
collectorsguide.com
lagunacanyonartists.com
043
040
Palmsprings.about.com
Palmspringsproperties.com
p-a-p-a.com
Performing Arts Magazine
Plein Air Scene
rakent.com
Rvjournal.com
Southwest Art Magazine
Suite 10l.com
Theartsource.com
Thepleinairscene.com
Travel Scope
Wallacegalleries.com
desert-resorts.com
craftsreport.com
palmspringslife.com
Mature Living
San Bernardino Sun
centava.com
palm-springs.org
Desert Business Journal
desertportal.com
aaa-calif corn
i5ive.com
Desertsun.com
spe.sony.com
californiadates.org
sunshine artist.com
theabcdirectory.com
KEZN
KWXY
desertgrafics.com
wwevents.com
KDES
palmspringshotelres.com
califomiawatercolor.com
allaboutpalmsprings.com
laquintaresort.com
theaesthetic.com
044
041
14.
La Quinta Arts Foundation
2002 LA QUINTA CELEBRATES THE ARTS!
PROPOSED MARKETING BUDGET
045
04?
• Form 990 Return of Organization Exempt From Income Tax
Under section 501(c) of the Internal Revenue Code (except black lung benefit
trust or private foundation) or section 4947(a)(1) nonexempt charitable trust
Department of th a Treasury
I t nal Revenue Service Note: The organization may have to use a copy of this return to satisfy state reporting requi
Revl
Expl
OMB No. 1545-0047
1999
n er
A For the 1999 calendar year, OR tax year period be Innin 1 , 1999, and ending - 3 0 2��
B Check it: please C Name of organization, number and street, city, town, state, and ZIP code D Employer Identification number
Change of use IRS LA QUINTA ARTS FOUNDATION 95-3842968
address label or
Initial return print or E Telephone number
Final return
gee P.O. BOX 777 (760)564-1244
Specific LA QUINTAr CA 92253 F Check► it exemption application
Amended return IrlsbLc- aguiretlrtng r bons is pending
state report sing)
G Type of organization —�Pq Exempt under section 501(c)( ) 4 (insert number) OR 01 Lj section 4947(a)(1) nonexempt charitable trust
Note: Section 501(c)(3) exempt organizations and 4947(a)(1) nonexempt charitable trusts MUST attach a completed Schedule A (Form 990).
H(a) Is this a group return filed for affiliates? ..................... Yes No I If either box in H is checked 'Yes," enter four -digit
group exemption no. IGeNI111�
(b) If 'Yes," enter number of affiliates for which return is filed: J Accounting method:0 Cash Accrual
(C) Is this a separate return fi led by an o rganization covers d by a group ruling?.. Yes NO Other (specify) I►
K Check here I"if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS;
but if it received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return.
Note: Forth 990-EZ may be used by organizations with gross receipts less than $100,000 and total assets less than $250,000 at end of year.
r.._.......... ....d rN.as.eane In Plant Acetate nr Muni Ralanene oqe Snw .ific Instmctinns.l
.nue
1 Contributions, gifts, grants, and similar amounts received.
8 Direct public support ..................... .. .. 1a 127, 892
b Indirect public support ............
C Government contributions (grants) ... ......... .......... lc 75,000
d Total (add lines 1 a through 1 c) (attach schedule of contributors)
(cash $ 236, 992. normsh $ )........ ........
2 Program service revenue including government fees and contracts (from Part VII, line 93)......
3 Membership dues and assessments ...............................................
4 Interest on savings and temporary cash investments ..................................
5 Dividends and interest from securities. , ....... . ...... . ....... .. ...
6a Gross rents ............... ... . ........ ........... 6a
b Less: rental expenses . .......... ............ ...... 66
C Net rental income or (loss) (subtract line 6b from line 6a) ...............................
7 Other investment income (describe ► )
88 Gross amount from sale of assets other (A) Securitles (B) Other
than inventory ..................... 80
b Less: cost/other basis & sales expenses 8b
C Gain or (loss) (attach schedule) ....... 8C
d Net gain or (loss) (combine line so, columns (A) and (B)) ...............................
9 Special events and activities (attach schedule)
8 Gross revenue (not including $ of
contributions reported on line 1 a) ... ........ .......... 981
b Less: direct expenses other than fundraising expenses......... 9b
C Net income or (loss) from special events (subtract line 9b from line 9a) ....................
10a Gross sales of inventory, less returns and allowances.......... 10a
b Less: cost of goods sold ................................ 10b
C Gross profit or (loss) from sales of inventory (attach schedule) (subtract line lob from line 10a)..
11 Other revenue (from Part VII, line 103) .................. .........................
12 Total revenue (add lines td, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11). . . ........ .........
,
236, 992.
1d
2
1 , 017, 671.
3
189, 431.
4
28, 016.
5
6C
7
�.
8d
9C
:!
10C
11
12
1,472, 110.
nses
13 Program services (from line 44, column (B)).........................................
14 Management and general (from line 44, column (C))..................................
15 Fundraising (from line 44, column (D)).............................................
16 Payments to affiliates (attach schedule). ....................... • • . . . • . ' ' ' ' ' ' . . . . . .
17 Total expenses (add lines 16 and 44, column (A))....................................
13
814, 300.
14
131 , 000.
15
14b, 124.
16
17
1 , 9 0 , 424.
'ts
18 Excess or (deficit) for the year (subtract line 17 from line 12) ............................
19 Net assets or fund balances at beginning of year (from line 73, column (A))..
20 Other changes in net assets or fund balances (attach explanation) ........................
21 Net assets or fund balances at end of year (combine lines 18, 19, and 20). .
18
381, 686.
19
2, 023, 696.
20
21
2, 4 0 , 382.
=or Paperwork HedeCtion Act Notice, see Tile separate Instructions. CAA s seu IL n I r [b4ae Ob�'
043
D90
INTA
TION
-3842968 Pace
Part111 Statementof All organizati a ns must camp sts column (A)columns 16). (C). and (Diets recured for section 501(c)(3) and J4) organizations and
Functional Expenses section 494](aXIf non exempt charitable trusts but a ptional for others. (See Specific Instructions.)
Do not include amounts reposed on brie
61b, 3b, 9b, 10b, or 16 of Part 1.
(A) Total
(B) Program
services
(C) Management
and general
(D) Fundraising
22 Grants and allocations (attach schedule) . .
(cash $ ca`h$
23 Specific assistance to individuals (attach sch.)
24 Benefits paid to or for members (attach sch.) .
25 Compensation of officers, directors, etc ....
26 Other salaries and wages ...............
27 Pension plan contributions ..............
28 Other employee benefits ................
29 Payroll taxes .........................
30 Professional fundraising fees ............
31 Accountingfees ......................
32 Legal fees ...........................
33 Supplies ............................
34 Telephone. . . . . - ...... . . ..... .
35 Postage and shipping ..................
36 Occupancy ..........................
37 Equipment rental and maintenance .......
38 Printing and publications ...............
39 Travel ..............................
40 Conferences, conventions, and meetings...
41 Interest .............................
42 Depreciation, depletion, etc. (attach schedule) .
43 Other expenses (itemize): a
b
22
23
24
3 4 , 10 0 .
34, 100.
25
0.
0 .
0.
0 .
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
15, 22 6 .
15 r 22 6 -
43a
1, 041, 098.
780, 200.
115, 774.
145, 124.
43b
c
43c
d
43d
e
43e
44 TOtal lunctlOnal Expenses (add lines 22 through
43).O anlzatlohs completing columns
(B)_(D , carry these totals to lines 13-1s.. 441 1, 090, 424. 814, 300. 131, 000. 145, 124.
Reporting of Joint Costs. Did you report in column (B) (Program services) any joint costs from a combined educational
campaign and fundraising solicitation? ...................... .............................► Yes No
If "Yes," enter (1) the aggregate amount of these joint costs ... $ ; (II) amt. allocated to Prog. services .. $
(ill) the amount allocated to Management and general ...... $ ; and (Iv) amt. allocated to Fundraising $
1 —a_a n........... Ce.. 1 . Annmms,lichmnnta (Roo Amnrifir Instnlclinnn I
What is the organizations primary exempt purpose? ► TO PROMOTE THE FINE ARTS
All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients
served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) organizations and
4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.)
Program Service
Expenses
(Rebutted far 501(c)(3)
and(4)args., and 494](ag11
trusts; but optional
for others.)
a THE ORGANIZATION SPONSORS AND OPERATES VARIOUS COMMUNITY
ART RELATED EVENTS, CONDUCTS ART CLASSES AND PROVIDES
SCHOLARSHIPS
(Grants and allocations $ )
814,300.
b
(Grants and allocations $ )
c
(Grants and allocations $ )
d
(Grants and allocations $ )
a nth—.,r...,ram carvires (attach schedule) (Grants and allocations $ )
f Total of Program Service Expenses (should equal line 44, column (B), Program services) .......................... ► d 14 , 3 u u .
CAA 9 M12 NTF 25460 GILD 4224O 47
990 (1999)
Form990(1999) LA QUINTA ARTS FOUNDATION 95-3842968 Page
Part 11%', Balance Sheets (see Specific Instructions.)
Ass
Llab
Net
Ass
or F
Bala
Note: Where required, attached schedules and amounts within the description
column should be for end -of -year amounts only.
(A)
Beginning of year
(B)
End of year
45 Cash -- non -interest -bearing .....................................
46 Savings and temporary cash investments ............................
25, 038.
45
141,860.
493, 425.
46
609,742.
47a Accounts receivable ........ 47a
5
b Less: allowance for doubtful accounts....... 47b
47C
48a Pledges receivable ..................... 48a
b Less: allowance for doubtful accounts....... 48b
48C
49
49 Grants receivable ...............................................
50 Receivables from officers, directors, trustees, and key. employees
(attach schedule) ...............................................
50
51a Other notes and loans receivable (attach
its
schedule) ............................. 151al
b Less: allowance for doubtful accounts....... 51b
52 Inventories for sale or use ........................................
$3 Prepaid expenses and deferred charges .............................
54 Investments -- securities (attach schedule) ...........................
,......:,:.
51C
52
53
54
558 Investments -- land, buildings, and
equipment. basis.. ..................... 55a-
b Less: accumulated depreciation (attach
schedule) ............................. 55b
56 Investments -- other (attach schedule) ..............................
57a Land, buildings, and equipment: basis ...... 57a 1, 668, 6 95 .
55C
1-0 1 , 3 4 5 .
56
108, 12 5 .
;
b Less: accumulated depreciation (attach
schedule) ................ I ...... I..... 57b 125, 399.
58 other
assets(describe
1, 300, 501 .
57c
1, 543, 296.
3, 387 .
58
2, 359.
59 Total assets (add lines 45 through 58) (must equal line 74) ..............
2,023, 696.
59
2,40 5,382.
60 Accounts. payable and accrued expenses ............................
60
61
61 Grants payable ................................................
62 Deferred revenue. . ............ . .. ... .... ... ... .
62
63 Loans from officers, directors, trustees, and key employees (attach
Illtles
schedule).....................................................
64a Tax-exempt bond liabilities (attach schedule) ........................ .
b Mortgages and other notes payable (attach schedule) ..... .............
65 Other
liabilities (describe i
63
64b
65
66 Total liabilities (add lines 60 through 65) ............................
0.
66
0
Organizations that follow SFAS 117, check hem ... l► Nand complete lines 67
through 69 and lines 73 and 74.
67 unrestricted ............................... ...................
68 Temporarily restricted ...........................................
69 Permanently restricted ...........................................
Organizations that do not follow SFAS 117, check here... 0 and complete
421, 829.
67
793, 103.
1 , 6 0 11, 8 6 7 .
68
1, 612,279.
69
ets
and
nces
lines 70 through 74.
70 Capital stock, trust principal, or current funds .........................
71 Paid -in or capital surplus, or land, building, and equipment fund..........
70
71
72
72 Retained earnings, endowment, accumulated income, or other funds.......
73 Total net assets or fund balances (add lines 67 through 69 OR lines 70
through 72; column (A) must equal line 19 and column (B) must equal
line 21).................................................. ...
74 Total liabilities and net assets / fund balances (add lines 66 and 73) .....
2, 023, 696
73
2, 405, 382.
, 2 3 , 6 .
74
2, 405, 8 2 .
Form 990 is available for public inspection and, for some people, serves as the primary or sole source of intormation about a paracuiar
organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore,
please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments.
CAA 9 99034 NTF 25461 GLD 4225 048
p
i(J e4-5
Form 990 (1999) LA
FOUNDATION
95-38
4
FP_a_jT_JVmA1 Reconciliation of Revenue per Audited P..art [Vt B Reconciliation of Expenses per Audited
Financial Statements with Revenue per Financial Statements with Expenses per
Return (See Specific Instructions.) Return
a Total revenue, gains, and other support
per audited financial statements ...... ►
b Amounts included on line a but not on
line 12, Form 990:
(1) Net unrealized gains
on investments .. $
(2) Donated services
& use of facilities . E
(3) Recoveries of prior
year grants ..... $
(4) Other (specify):
E
Add amounts on lines (1) through (4) . .
C Line a minus line b ................ ►
d Amounts included on line 12,
Form 990 but not on line a:
(1) Investment expenses
not included on
line 6b, Forrn 990 $
(2) Other (specify):
Prog. Exp Netted Again
Prog. Rev $ 605,396.
Add amounts on lines (1) and (2) ..... ►
e Total revenue per line 12, Form 990
(line c plus line d) ................. ►
List of Officers,
Inem,n%fine 1
a Total expenses and losses per audited
financial statements ................ ►
b Amounts included on line a but not
on line 17, Form 990:
(1) Donated services
& use of facilities.. $
(2) Prior year adjust-
ments reported on
line 20, Form 990 $
(3) Losses reported on
line 20, Form 990 $
(4) Other (specify):
Trustees, and Key Employees (List each one even A not compensated; see Specific
(A) Name and address
(B) Title and average
hours per week
devoted to position
( ) Compensation
(It not paid,
enter -0-.)
(D) Contributions to
emPlo ee, benefit plans
& dystarted comp.
( Expense -
account and other
allowances
SEE STATEMENT 2
0.
0.
0.
75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your
organization and all related organizations, of which more than $10,000 was provided by the related organizations?.... ► Yes 0 No ((��
If "Yes," attach schedule -- see Specific Instructions. 049
CAA-. 9 99034. NTe 254e2 GILD 4225
Form
046
(1999)
EP
Fortn990(1999) LA QUINTA ARTS FOUNDATION 95-3842968
Bart VV Other Information (see specific instructions.)
76 Did organization engage in any activity not previously reported to IRS? Imes," attach detailed description of each activity
77 Were any changes made in the organizing or governing documents but not reported to the IRS? ...... ............
Page
IYes
76
No
X
77
X
if'Yes," attach a conformed copy of the changes.
78a Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? ...
b If "Yes;' has it filed a tax return on Form 990-T for this year? ...............................................
79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? If "Yes;' attach a statement ..
80a Is the organization related (other than by association with a statewide or nationwide organization) through common
membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization? ..............
78a
X
78b
79
80a
X
b It Yes," enter the name of the organization ►
and check whether it is U exempt OR Ll nonexempt.
81 a Enter the amount of political expenditures, direct or indirect, as described in the
instructions for line 81 ........... .................. .......... ............ 81 a
.
b Did the organization file Form 1120-POL for this year? ....................................................
82a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge or at
substantially less than fair rental value? ........... ..... ............ ............ .............. ....
81 b
X
82a
X
b If "Yes," you may indicate the value of these items here. Do not include this amount
as revenue in Part I or as an expense in Part ll. (See instructions for reporting in
Partill.) ............ ..... ...... ......... . ..... .... ........ 182b
83a Did the organization comply with the public inspection requirements for returns and exemption applications? ........
b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ................
84a Did the organization solicit any contributions or gifts that were not tax deductible? . .............. ... .........
b If "Yes," did the organization include with every solicitation an express statement that such contributions or gifts were not
laxdeductible?...................................................................................
85 501(c)(4), (5), or (6) organizations. a Were substantially all dues nondeductible by members?............ I .........
b Did the organization make only in-house lobbying expenditures of $2,000 or less? ....... ......... ........
If "Yes" was answered to either 85a or 851b, do not complete 85c through 85h below unless the organization received a
83a X
83b X
84a KFA
_
84ti .,,�
858
85b
waiver for proxy tax owed for the prior year.
C Dues, assessments, and similar amounts from members ........ . ............... 85C
d Section 162(e) lobbying and political expenditures .... ............. ............ 85d
e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices ................ 85e
f Taxable amount of lobbying and political expenditures (line 85d less 85e) .. .... ... I 85f
g Does the organization elect to pay the section 6033(e) tax on the amount in a5f? ..... ..... ..................
h If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount in 85f to its reasonable
estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year? ...........
86 501(c)(7) orgs. Enter: a Initiation fees and capital contributions included on line 12 ....... 86a
b Gross receipts, included on line 12, for public use of club facilities ..... . .. .. .... 86b
87 501(c)(12) orgs. Enter: a Gross income from members or shareholders .......... ... 87a
85y
_
85h
b Gross income from other sources. (Do not net amounts due or paid to other sources
against amounts due or received from them.) ......... ............. ............ 87b
88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or
partnership, or an entity disregarded as separate from the organization under Regulations sections
301.7701-2 and 301.7701-3? If "Yes;' complete Part IX . ......... ........... ....... .......... ........
_
88
X
89a 501(c)(3) organizations. Enter: Amount of tax imposed on the organization during the year under:
section 4911 ► ; section 4912 ► ; section 4955 ►
b 501(c)(3) and 501(c)(4) orgs. Did the organization engage in any section 4958 excess benefit transaction
during the year or did it become aware of an excess benefit transaction from a prior year? If "Yes;' attach
a statement explaining each transaction................................................................
C Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under
sections 4912, 4955, and 4958................................................................... ►
d Enter: Amount of tax on line 89c, above, reimbursed by the organization .................................. ►
89b
90a List the states with which a copy of this return is filed ►
b Number of employees employed in the pay period that includes March 12, 1999 (See inst.) ............... 90b
91 The books are incareof► GAIL RICHARDS Telephone no.►(760) b04-1244
Locatedat►P.O. BOX 777 LA QUINTAr CA. ZIP+092253
h
►
92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041 -- Check ere.......... .
and enter the amount of tax-exempt interest received or accrued during the tax year.............. .... ► 1 921 JCIn,n
CAA 9 99056 NTF 25463 GLD 2877 Form 990 (1999)
047 EP
990 (1999) LA QUINTA AR
= ON 95-3842968
Ente
indic
93
a
b
C
d
e
f
9
94
95
96
97
a
b
98
99
100
101
102
103
c
104
r gross amounts unless otherwise
aced.
Program service revenue:
Statement 1
b
d
e
Unrelated
business income
Excluded by section
512, 513, or 514
(E)
Related or exempt
function income
(A)
Business
code
(B)
Amount
(C)
Exclusion code
(D)
Amount
1,017,671.
Medicare/Medi raid payments ........ .
Fees and contracts from govt. agendas ...
Membership dues and assessments .....
Interest an savings and temporary cash
investments .................... .
Oivid an as and interest from securities... .
Net rental Inca me a (loss) fro inreal estate
debt -financed property ............ .
not debt -financed property ..........
Net rental income or(loss)from personal
property .......................
Other investment inco me ........... .
Gain or (loss) from sales of assets other
than Inventory .................. .
Net income or (lass) from special events.. .
Gross profit/(loss)from sales of inventory .
Other revenue: a
189, 431.
28,016.
Subtotal (add columns(6),(0), and (Ell
7.
1, 23 7, 11
105 Total (add line 104, columns (B), (D), and (E))................................................ ► 1, , 11 .
Note: Line 105 plus line 1 d, Part I, should equal the amount on line 12, Part I.
., _:_.:___a.:., s e..a:.deee, +e. +hn enrinmrane:hreennt of FYamnt Purnosas (See Soecific Instructions.)
rasa ♦::ua;-
Une No
Explain how each activity for which Income is reported In column (E) of Part VII contributed importantly to the accomplishment of the
organization's exempt purposes (other than by providing funds for such purposes).
N A
Part;IX Information Regarding Taxable Subsidiaries
and Disregarded Entities (See Specific Instructions.)
Name, address, and PEIN corporation,
partnership, or disregarded entity
Percentage of
ownership int.
Nature of activities
Total income
End -of -year
assets
o�
o�
o�
/Is
Please
Sign
Here
rider isenaltlesa I perjury, I declare that 1ave eexammad t It return, into allng acco mean yin scha d ues an statements, and to the best at my knowledge an it
belief, it is tru e,correct, and complete. 0 eclarati on of preparer(at h er t h an a fficer) i s base it n all into rmati a n o f w h i ch preparer has an y in o wled ge.Important:
(See General InsVuctian U.)
'
Signature of officer Date / Type or pr nt name and title.
Preparel's
signature'
Date
01/23/01
chock if eeu-
poyed►
Preparer'a SSN or PTIN
059-36-6534
Paid
Preparer's
Use only
Firm'sname (or yours ROBERT J. TESTA AN ACCT. CORP.
if self-employed) ' 45-7 01 MONROE STE . D
and address INDIO, CA
EIN Be95-3685438
ZIP + 4►
92201
nFyirg990 094�6 1
CAA V v1sua. rill earn., -- a.,
SCHEDULE A Organization Exempt Under Section 501(c)(3) OMB No. 1545-0047
(Form 990) (Except Private Foundation) and Section 501(e), 501(f), 501(k),
501(n), or Section 4947(a)(1) Nonexempt Charitable Trust 1999
Supplementary Information — (See separate instructions.)
Department pf the Treasury MUST be completed by the above organizations and attached to their Form 990 or 990-EZ
Internal eevenue Service
Name of the organization Employer Identification number
LA QUINTA ARTS FOUNDATION 95-3842968
Part I' Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees
(See the instructions. List each one. If there are none, enter "None.'
(d)Contributions to (e) Expense
(a) Name and address of each employee paid more (b) Ttie and average hours (c) Compensation empl, benefit plans a account and
than $50,000 per week devoted to position deferred compensation other allowances
--- NONE ---
Total number of other employees paid over
$50,000 .............. .::
Para I} Compensation of the Five Highest Paid Independent Contractors for Professional Services
(See the instructions. List each one (whether individuals or firms). If there are none, enter "None.")
(a) Name and address of each independent contractor paid more than $50,000 (b) Type of service (c) Compensation
--- NONE ---
Total number of others receiving over $50,000 for
professional services
For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-E7-
CAA 9 99OAl2 NTF 25465 GLD 3274
le A (Form 990) 1999
e49 - 1652
Ifs
S FOUNDATION
S-3842968 Paget
Part 1lEa Statements About Activities Yes No
1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to
influence public opinion on a legislative matter or referendum? ........ ......... ........ 1 X
If "Yes," enter total expenses paid or incurred in connection with the lobbying activities ► $
Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other
organizations checking "Yes," must complete Part VI-B AND attach a statement giving a detailed description of the
lobbying activities.
2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any of its
trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with
which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary:
a Sale, exchange, or leasing of roe
b Lending of money or other extension of credit?.......................................................... 2b X
C Furnishing of goods, services, or facilities?............................................................. 2c X
d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)?....................... 2d X
e Transfer of any part of its income or assets?............................................................ 2e X
If the answer to any question is "Yes,' attach a detailed statement explaining the transactions.
3 Does the organization make grants for scholarships, fellowships, student loans, etc.? ............................. 3 X
4a Do you have a section 403(b) annuity plan for your employees? ..... ..... .. 4a X
b Attach a statement to explain how the organization determines that individuals or organizations receiving grants or loans
from it in furtherance of its charitable programs qualify to receive payments. (See instructions.) ... .............
partaV Reason for Non -Private Foundation Status (See instructions.)
The organization is not a private foundation because it is: (Please check only ONE applicable box.)
5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i).
6 A school. Section 170(b)(1)(A)(ii). (Also complete Part V. page 4.)
7 A hospital or a. cooperative hospital service organization. Section 170(b)(1)(A)(iii).
8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v).
9 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city,
nn.1 afate ►
10 Q An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv).
(Also complete the Support Schedule in Part IV -A.)
11a An organization that normally receives a substantial part of its support from a governmental unit or from the general public.
Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.)
11b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.)
12 An organization that normally receives: (1) more than 33 113% of its support from contributions, membership fees, and gross
receipts from activities related to its charitable, etc., functions -- subject to certain exceptions, and (2) no more than 33 1/3% of its
support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the
organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.)
13 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations
described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), 0 they meet the test of section 509(a)(2). (See
Provide the following information
(b) Line number
(a) Name(s) of supported organization(s) from above
14 An organization organized and operated to test for public safety. Section 509(a)(4). (see instructions.)
Cqq NTF 25486 Schedule A (Form 990) 19i
Q50 Q V
Schedule A(Form 990) 1999 LA QUINTA ARTS FOUNDATION 95-3842968
PartW-A I Support SChedule (Complete only if you checked a box online 10, 11, or 12.) Use cash method of accounting.
... __ _.. ..__ .._ ,_ ,f,. inotriectinne fnr ,nnu.mnn from the accrual to the cash method of accounting,
nest. ruu,,,.y..��.,,�...........__.
Calentlar year for fiscal year beginning lnl►
... ..._..._..____.._._.
(a) 1998
_
(b) 1997
(e) 1996
(d) 1995
(a) Total
15 Gifts, grants, antl contributions
received. (Oa not include unusual
1, 114, 852.
55, 480.
75,000.
50,000.
1,295,332.
grants. See line 28.)..........
174, 158.
141, 842.
142, 492.
139, 796.
598, 288.
16 Memo... hip tees received.....
17 Gross receipts fro in admissions,
merchant dise sold or services
pareo rm ad, or turn is h i ng of
is
facilities in any activity that not
a business unrelated to the
organizxtion's charitable, etc.,
702, 808.
535, 065.
521, 706.
480, 462.
2,240, 041.
purpose .........
16 Grass income f ro in interest,
dividends, amounts received from
ppayments an securities loans
1secban 512(a)(5)), rents,
royalties, and unrelated business
taxable income (less section 511
taxes) tram businesses acquired
by the a rgariration after June 30,
31, 309.
34, 170.
26,796.
19, 756.
112, 031 .
1975 ...................
19 Net income from unrelated
business activities hot included in
line 18..................
-8, 332.
-4, 305.
149.
-12, 488.
20 Tax revenues levied f or the
orgenizabon's benefitand either
paid to it or expended on its
behalf ................. .
21 The value of services arfacilities
furnished to the organization by
a governmental unit without
charge. 0o not include the value
of services or facilities generally
furnished to the public without
charge . ....... ..
22 Other income. Attach aschsdule.
Oanot include gain or (loss) from
sale of capital assets ........ .
2, 023, 127. 758, 225. 761, 889. 690, 163.
4, 233, 204.
23 Total of lines15through 22.....
1, 320, 319. 223, 160. 239, 883. 209, 701.
1, 993, 163.
24 Line 23minus line l].........
20,231. 7,582. 7, 617 . 6, 902.
25 Enter i%of me23 ..........
26 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24 ........ ► 26a
b Attach a list (which is not open to public inspection) showing the name of and amount contributed by each
person (other than a governmental unit or publicly supported organization) whose total gifts for 1995
through 1998 exceeded the amount shown in line 26a. Enter the sum of all these excess amounts ........ ► 26b
C Total support for section 509(a)(1) test: Enter line 24, column W. . . . ......... ......... ......... ► 26C
d Add: Amounts from column (e) for lines: 16 19
-
22 26b ► 26d
e Public support (line 26c minus line 26d total) .................................................. ► 26e
I %
a m.."t- ......,..e ...ee.ne.n. Met. 96. Inumerator) divided by line 26c (denominator)) ................. ► 26f
Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person,"
attach a list to show the name of, and total amounts received in each year from, each "disqualified person:' Enter the sum of such amounts
for each year:
(1998) (1997) (1996) (1995)
b For any amount included in line 17 that was received from a nondisqualified person, attach a list to show the name of, and amount received
for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described
in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount described in
(1) or (2), enter the sum of these differences (the excess amounts) for each year:
(1998)
(1997)
(1996) (1995)
C Add: Amounts from column (a) for lines: 15 1, 295, 332. 16 598,288.
17 2, 240, 041 . 20 21 ► 27c 4, 133, 661.
d Add: Line 27a total and line 27b total......... Be 27d
e Public support (line 27c total minus line 27d total) ............... . ... ........; ........ ► 27e 4 , 13 3 , 6 61 .
f Total support for section 509(a)(2) test: Enter amount on line 23 column (e)... ► 27f 4 2 3 3 2 0 4
g Public support percentage (line 27e (numerator) divided by line 27f (denominator)) ................ ► 27g 97 . 6485 %
h Investment Income percentage (line 18, column (a) (numerator) divided by line 27f (denominator)).... Be 27h 2.6465 %
28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1995 through 1998, attach a list
(which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a brief
description of the nature of the grant. Do not include these grants in line 15. (See instructions.)
CAA 9 99OA34 NTF 25467 GILD 3275 Schgdtl t (Form 990) 1M 2f
LA OUINTA ARTS
Para V? Private School Questionnaire (see instructions.)
(To be completed ONLY by schools that checked the box on line 6 in Part IV)
29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other
governing instrument, or in a resolution of its governing body? ............................................. .
30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures,
catalogues, and other written communications with the public dealing with student admissions, programs, and
scholarships?....................................................................................
31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the
period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes
the policy known to all parts of the general community it serves? ........................................... .
If "Yes," please describe; it "No," please explain. (If you need more space, attach a separate statement.)
32 Does the organization maintain the following:
a Records indicating the racial composition of the student body, faculty, and administrative staff? .................... .
b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory
basis?.........................................................................................
C Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with
student admissions, programs, and scholarships?....................................................... .
d Copies of all material used by the organization or on its behalf to solicit contributions? ........................... .
It you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.)
33 Does the organization discriminate by race in any way with respect to:
aStudents' rights or privileges?........................................................................
b Admissions policies?..............................................................................
C Employment of faculty or administrative staff?.......................................................... .
d Scholarships or other financial assistance?............................................................ .
eEducational policies?..............................................................................
f Use of facilities?..................................................................................
g Athletic Programs?................................................................................
h Other extracurricular activities? ...................................... ............................... .
If you answered "Yes" to any of the above, please explain. (If you need more space, attach a separate statement.)
348 Does the organization receive any financial aid or assistance from a governmental agency? ....................... .
b Has the organization's right to such aid ever been revoked or suspended? .................................... .
If you answered "Yes" to either 34a or b, please explain using an attached statement.
35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of
Rev. Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? It "No," attach an explanation.......... .
No
CAA 9 99OA34 NTF 25469 GILD 3275 Schedule A(Form 990)1999
EP
G52 05,
Schedule A (Fomt
ParE vl-A
Check here ► a
Check here Be b
))1999 LA QUINTA ARTS FOUNDATION
3bying Expenditures by Electing Public Charities (See Instructions.)
be completed ONLY by an eligible organization that filed Forth 5768)
if the organization belongs to an affiliated group.
if you checked he above and "limited control" provisions apply.
95-3842968
Limits on lobbying Expenditures
Affiliated group
totals
To be completed
for ALL electing
(The term "expenditures" means amounts paid or incurred.)
organizations
38 Total lobbying expenditures to influence public opinion (grassroots lobbying) ........
37 Total lobbying expenditures to influence a legislative body (direct lobbying)..........
38 Total lobbying expenditures (add lines 36 and 37) .............................
39 Other exempt purpose expenditures ........................................
40 Total exempt purpose expenditures (add lines 38 and 39) .. .......... .......
36
37
38
39
40
41 Lobbying nontaxable amount. Enter the amount from the following table
If the amount on line 40 Is -- The lobbying nontaxable amount Is --
Not over $500,000. ............... 20% of the amount on line 40 .......
Over$500,0DO but not over $1,000,000... $100,000 plus 15% of the excess over$500,000
Over$1,000,000 but not over $1,500,000. $175,000 plus 10% of th a excess over$1,000,aao
41
Over $1,500,000 but not over $17,000,000 $225,000 plus 5%of the excess over $1,500,000
Over $17,000,000 ...... ............ $1,000,000................ ..
42 Grassroots nontaxable amount (enter 25%of line 41).......... .... .. -
43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36...............
44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38.... ..........
42
. f,.
[!44
0.
0 •
Caution: If there is an amount on either line 43 or line 44 you must tile Fenn 472u. I I :8; • e
4-Year Averaging Period Under Section 501(h)
(Some organizations that made a section 501(h) election do not have to complete all of the five columns below.
See the instructions for lines 45 through 50.)
Lobbying Expenditures During 4-Year Averaging Period
Calendar year (or fiscal (a) (b) (c) (d) (a)
year beginning In) Be 1999 1998 1997 1996 Total
45 Lobbying
nontaxable amount
of line 45(e)) ..... .
47 Total lobbying
expenditures ......
48 Grassroots
nontaxable amount
g Grassroots ceiling
amount (160%
of line 48(e)) ..... .
50 Grassroots lobbying
expenditures ..... .
PaR it{ Lobbying Activity by Nonelecting Public Charities
(For reporting only by organizations that did not complete Part VI -A) (See instructions.)
During the year, did the organization attempt to influence national, state or local legislation, including any Yes No Amount
attempt to influence public opinion on a legislative matter or referendum, through the use of:
a Volunteers ..... ....... ............
b Paid staff or management (Include compensation in expenses reported on lines c through h.)........ .
C Media advertisements...............................................................
d Mailings to members, legislators, or the public ............................................ .
e Publications, or published or broadcast statements ........................................ .
If Grants to other organizations for lobbying purposes ........................................
g Direct contact with legislators, their staffs, government officials, or a legislative body ............... .
h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means ........... .
1 Total lobbying expenditures (add lines c through h) ......... ..... .
If "Yes" to any of the above, also attach a statement giving a detailed description of the lobbying activities.
CAA 9 MA56 NTF 25469 GLD 3276 Schedule A (Form 990)1999
G53 056
LA QUINTA ARTS FOUNDATION
95-3842968
Exempt Organizations (see instructions.)
Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of
the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations?
a Transfers from the reporting organization to a noncharitable exempt organization of:
(p Cash.....................................................................................
(Ip Other assets................................................................................
Other transactions:
(I) Sales or exchanges of assets with a noncharitable exempt organization ................................. .
(11) Purchases of assets from a noncharitable exempt organization ........................................ .
(III) Rental of facilities, equipment, or other assets ..................................................... .
(Iv) Reimbursement arrangements..................................................................
(v) Loans or loan guarantees......................................................................
(vp Performance of services or membership or fundraising solicitations ..................................... .
C Sharing of facilities, equipment, mailing lists; other assets, or paid employees ................................. .
d If the answer to any of the above is "Yes," complete the following schedule. Column (b) should always show the fair market value of the
goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any transaction
or sharing arrangement, show in column (d) the value of the goods, other assets, or services received:
(a) (b) (d) I ld)
Line no. Amount involved Name of noncharitable exempt organization Description of transfers, transactions, & sharing arrangements
Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in
section 501(c) of the Code (other than section 501(c)(3)) or in section 527?.................................. ► Yes ® No
American Red Cross
Riverside County Chapter ATTACHMENT 5
March 22, 2001
Dodie Horvitz
Director of Community Services
City of La Quinta
P.O. Box 1504
La Quinta, CA 92253
Dear Ms. Horvitz:
On behalf of the American Red Cross Riverside County Chapter, I am submitting this request to
be included in next year's budget seeking grant funds from the City of La Quinta.
OUR MISSION:
The American Red Cross is a humanitarian organization, led by volunteers, that provides
relief to victims of disasters and helps people prevent, prepare for and respond to
emergencies. It does this through services that are consistent with its congressional
charter and the fundamental principles of the International Red Cross and the Red
Crescent Movement.
DISASTER SERVICES:
While disasters are an unfortunate fact of life, Riverside County Red Cross trained
disaster volunteers are available 24 hours a day, 7 days a week, 365 days a year. When
an earthquake, wildfire, flood, single-family fire, rolling blackout or any other disaster
occurs, the Red Cross is there. All Red Cross disaster assistance is free.
We are asking for the financial support of the City of La Quinta in the amount of
$15,000.
The Red Cross, local fire departments and other emergency response agencies work in
collaboration to respond to disasters in Riverside County. In the past six months, Red
Cross Riverside County Chapter has spent $65,000 toward disaster assistance in
Coachella Valley alone with approximately $14,000 of that going to the Mountain View
Apartments in La Quinta. Furthermore, the potential for power outages during the
summer months resulting from California's energy crisis is worrisome: to be adequately
prepared, there are some expenditures necessary which fall outside the range of our
current supply cache. Also, the recent rash of earthquakes worldwide has heightened our
awareness of the necessity to be prepared for the inevitable large seismic event here in
Coachella Valley.
058
Riverside Chapter Headquarters: 7001 Indiana Avenue, Ste. 3, Riverside, CA 92506 • (909) 328-0013 * Fax: (909) 328-1222
Coachella Valley Office: 74-140 El Pasen, Ste. 2, Palm Desert, CA 92260 • (760) 773-9105 • Fax: (760) 341-9125
Mid County Hemet Office: 1075 N. State Street, Hemet, CA 92543 • (909) 791-3558 • Fax: (909) 791-3553
Southwest County Temecula Office: 27715 Jefferson Ave., Ste. 117, Temecula, CA 92590 • (909) 676-3711 • Fax: (909) 676-2251
http://www.arcriversideco.org A uidtod Way Affiliated Agea,y 10
City of La Quinta
Request for Assistance
Page 2
The majority of the money spent, as disaster assistance, helps low- to moderate -income
families by ensuring them immediate shelter, food, clothing and items such as medicines,
diapers and baby formula. Without the help of the Red Cross, many of these families
would surely be left homeless with nothing to eat.
There is no question that Red Cross services are vital to the community. As it receives no
funding from the Federal Government or the United Way of the Desert, the Red Cross
depends upon the generosity of the American people to achieve its mission in reducing
human suffering.
We thank you in advance for your time and consideration on this very serious matter.
Please do not hesitate to contact me at the Palm Desert office at (760) 773-9105 with any
questions or concerns.
M'J'
Mark Robitaille
Director of Development
Coachella Valley Red Cross
cc: Pamela A. Anderson, CEO
Riverside County Red Cross
W A.9.
056
City Council Minutes
ATTACHMENT 6
g May 1, 2001
Lucia Moran, 79-925 Westward Ho Drive, of Boys & Girls Club of Coachella
Valley -La Quinta Unit, stated they are working on a complete business plan that
will establish an ongoing maintenance and replacement fund. They are hoping
to fund it with proceeds from a resale store and are forming an advisory council
to look at issues specific to the La Quinta unit. She said they have already hired
additional maintenance staff.
Council Member Sniff commented on the deterioration of the facility and stated
he wished to have some assurance of ongoing maintenance.
Ms. Moran advised the business .plan containing the ongoing maintenance
program will be presented to the Board of Directors for approval. She added the
Board of Directors had hoped to do the flooring improvements when the Club
is closed fora week in June but will adjust their schedule according to when the
funds are available.
Council Member Sniff asked for Council to be notified when the maintenance
program is approved and implemented.
In response to Mayor Pena, Jim Ducatte, of Boys & Girls Club of Coachella
Valley -La Quinta Unit, stated he anticipates being back with a report by
June 30.
Council Member Henderson asked about the possibility of utilizing the Building
Horizons program on the maintenance work and Mr. Ducatte noted school will
be out in June.
MOTION - It was moved by Council Members Sniff/Adolph to authorize a
Community Services Grant for the Boys & Girls Club of Coachella Valley -
La Quinta Unit in the amount of $15,000 from the Special Projects Contingency
Fund contingent upon the City receiving a Community Services Grant
Application and to consider the balance of the request during the budget
process. Motion carried unanimously. MINUTE ORDER NO. 2001-54.
2. CONSIDERATION OF REQUEST BY THE COACHELLA VALLEY ECONOMIC
PARTNERSHIP TO AMEND ITS BYLAWS IN REGARD TO THE EXECUTIVE
COMMITTEE.
Management Analyst Wilson presented the staff report.
Mayor Pena questioned CVEP being able to enforce a confidentially agreement.
060
057
City Council Minutes 5 May 1, 2001
Council Member Sniff supported the Soroptimist's grant request for $1,700 and
Council concurred.
Council Member Perkins stated he felt organizations using City facilities should
pay something for cleanup and suggested that be taken under consideration in
future requests.
Mayor Pena noted groups such as the Soroptimist give money back to the
community.
MOTION - It was moved by Council Members Sniff/Henderson to authorize a
Community -Services Grant for Soroptimist of La Quinta in the amount of
$1,700 from the Special Projects Contingency Fund. Motion carried
unanimously. MINUTE ORDER NO. 2001-53.
In response to Council Member Sniff, Ms. Horvitz advised the Joint Use
Agreement with the Boys & Girls Club does not spell out how the funds
provided by the City will be used, with the exception of the CDBG funds. She
has discussed use of the funds with Mr. Ducatte as well as the City's concern
about maintenance of the facility and there is a verbal agreement that the funds
will be used for maintenance.
In response to Council Member Adolph, Ms. Horvitz explained the $30,000
funding in the Joint Use Agreement is for janitorial services and any funding
requests for major maintenance is to be brought before the City for
consideration.
Mayor Pena stated the organization has expressed assurance that the facility
will be better maintained in the future.
Council Member Sniff expressed the need for the organization to have an
ongoing maintenance fund. He suggested a grant amount of $10,000 with the
balance of their request being considered during the budget process.
Council Member Perkins concurred.
Council Member Henderson stated she would support a $15,000 grant.
Mayor Pena agreed but. felt the organization should comply with the grant
program requirements by submitting the proper application and financial
statements.
Council Member Sniff agreed.
061
ATTACHMENT 7
April 20, 2001
Honorable Mayor John Pena & City Council
City of La Quinta
Calle Tampico & Washington Street
La Quinta, CA 92253
BOYS St. GIRLS CLUI
Re: Boys & Girls Club of Coachella Valley - La Quinta Clubhouse
Improvements
Honorable Mayor Pena & City Council:
Several months ago I met with Mayor John Pena and discussed
improvements that are needed at the La Quinta Unit of the Boys & Girls
Club. During the past several months I, and other BG Staff members, have
also discussed the needs of the Boys & Girls Club in LQ, with City Council
and Staff members. In the meeting with Mayor Pena, he encouraged me to
')ring a proposal to the City for consideration of funding.
Attached you will find bids for: interior painting of all rooms,
replacement of flooring in all rooms and other miscellaneous items that need
to be done. Also included you will find a list of repairs that have been
completed in the last two months by the Boys & Girls Club itself. I've
included this list so you can see that we are dedicated to upgrading, repairing
and doing a better job of maintaining a clean, safe Club. In this same vain,
we have also scheduled a "Community Day', on May 12th. We will be
weeding, planting bushes, painting the ornamental iron fencing around the
exterior of the Club, and completing other improvements deemed necessary.
The Hyatt Grand Champions employees are excited about the "Community
Day" and look forward in helping. We will contact other Service
Organizations for their participation as well as going to local businesses for
donations of plants, paint and other materials necessary to make the day a
success.
As background, the La Quinta Clubhouse opened July, 1994. In that
time we have served 6,000 children with a average daily attendance of 250
during the school year and 300+ during the summer months. During that
period of time we have not done any painting or floor replacement and
consequently are now in desperate need of monies to complete all the
requested work. Flooring in some rooms will be installed with a different
material for better durability.
OF COACHEL A VALLEY
Boys & Girls Club
of Coachella Valley
42-600 Cook Street
Suite 120
Palm Desert, CA 92211
,60 836.1160
760 76.9111 FAX
e-mail jducatteZbecofcv.w-g
www•.bgmfcv.org
Cl.11a
BOARD of DIRtxTol s
Carolyn Anderson
Ralph Anderson
Ed Baker
Lam, Blackerby
Betty Case
Larry Chank
Mike DeGasperin
David J. Erwin
Jon FitzHenry
Bob Frame
Tom Freeman
Brian S. Harnik, Esq.
Gina Leslie
Dick McClung
Dennis A. Modrich
Beverly Montgomery
Lucia Moran
Richard B. Nelson
Mark Nickerson
Larry Payton
Hendrick Santos
Lee F. Simmons
Mark D. Simon
Judy Vossler
Mike Way
Leo Wyler
Doug Yavanian
FOUNDATION
BOARD OF TRvsTEEs
David J. Erwin
John Foster
Joan Frame
Tony Lizza
Al McCandless
Dick McClung
Dennis A. Modrich
Mark Nickerson
Les Peterson
Ronnie Richardson
Don Roberts, Sr.
Mark D. Simon
Leo Wyler
062 059
The Positive Place For Kids
A United Way AgsnGy
goIon,
Page 2
B&G Club of CV-LQ/City of La Quinta
The amount requested of the City of La Quinta for the flooring and
painting is $50,254.00. We have also received bids to slurry seal and re -
stripe the parking lot and would like the City to consider this as an
additional request. The lowest bid on re -sealing & striping the parking lot is
$2,778.00. The total cost of the improvements that we are requesting
from the City of La Quinta is $53,032.00. This amount would cover re-
painting the entire interior, replace all flooring, re-surfacelstripe the parking
lot , repair/re-paint columns in front, re -paint the front entrance doors, re-
paint the entry area and re -paint the gym doors.
We would like to start the rehabilitation of the Boys & Girls Club in La
Quinta as soon as possible and request the City schedule this for
consideration at their earliest meeting possible.
With the City's assistance, we are looking forward to starting painting
right away and scheduling the flooring the week we are closed just before
summer. Your earliest consideration of this matter is appreciated and I look
forward to working with you.
Sincerely, n
4
Jim Ducatte, Lucia Moran,
Executive Director Director of Community Development
cc: Mayor Pro Tem Stanley Sniff
Councilwoman Terry Henderson
Councilman Don Adolph
Councilman Ron Perkins
Tom Genovese, City Manager
Dodie Horvitz, Parks & Recreation Director
063
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064
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SUBCONTRACTORS
WE WANT TO GO WITH
070
06,
.- LA SALLE
50855 Washington Street #118 La Quinta 92253
MING
• 760 285.9554 License 780683
Is pleased to submit This
PROPOSAL FOR:
J3awd C it& G'" (9f.6aMcUa,Uaffx*
49-995 Park Avenue
La Quinta, California 92253
T
Y
P
E DESCRIPTION OF WORK
NOTE
Paint specifications are as follows; For doors, doorjambs, lockers and
window rasingw Dunn -Edwards SYN-LUSTRO (9 SERIES) Industrial
maintenance semi -gloss enamel. For all walls and bathrooms Dunn -
Edwards PERMASHEEN I Acrylic semi -gloss enamel.
$ 0
NOTE
It is understood that there will be one coat applied throughout pTjea and
color will be the same.
S 0
IN
I Lobby area 100
S 1,504
IN
Conference Boardroom area 101
1 S 446
IN
All steel window casiras throughout facility
six
IN
All interior steel doors throe ut facility
$1 433
IN
Copy womand ball areas Io3 and 105 .
S 470
IN
Staffbatharea 102
S 258
IN
I Dbivors office area 104
S 446
IN
Staff room area 107
S 411
IN
Mufti se room area 113
S 822
IN
Kitchen area 118
S 259
IN
His and Hers bath areas 114 and 116
S 423
IN
Classes area recreation area area 130
$1 98
IN
Library area 121
S 728
IN
Office area 122
S 258
IN
Computer room area 123
S 423
IN
Alcove area 125
S 305
IN
Exercise room area 144
S 728
IN
Gymnasium area 148 will only be painted up to the 8 foot level all the way
around
$ 822
IN
Vestibule and boys bath area 132 and 131
S 587
IN
Boys locker room area 134 including lockers
S 705
IN
Vestibule hall and itirls bath areas 137,139, and 140
S 587
QI1RUI PRIAMfid
1
Sunday, March 11, 2001
071 M
MIAM/I1/flMill Details of Proposal Surxktit Alarrh 11. 2001
IN
Boys shower roam area 133
S 211
IN
Girls locker room area 139 including lockers
S 705
IN
Arts and crafts area 129
S 634
IN
Girls shower room area 141
S 211
IN
E3dt area 2 area 145
-S 235
INI
Weight room area 146
S 705
IN
S e area 117 NO PAINTING
$ 0
IN
Trish room area 112 NO PAINTING
S 0
IN
Elect room area 119 NO PAINTING
S 0
IN
Storage area area 120 NO PAINTING
S 0
IN
Janitor room area 150 and 142 NO PAINTING
S 0
N
Storage area 143 NO PAINTING
S 0
IN
Storage area 147 NO PAINTING
S 0
IN
Outdoor doorand doo ' bs-f mnr entry and gym doors
S 376
IN
Pressmrwaslrbtdm floors d apply one coat Dunn-Edwardstwo part
S
564
floor
IN
Pressure wash girls bathroom floor and apply one coat Dunn. Edwards two
S 611
art floor epoxv
IN
Pressure -wash -boys hatIlroorn-floor and apply one coat Dunn -Edwards two
S
part floor
611
IN
lace damged drywall behind boys room urinal
S 517
IN
insta* wainscoting to boys and girls bathrooms to the standard Oft. level
$1,128
EX
Repair and paint stucco on pillar in front
$ 188
IN
Health room
S 211
M18111PRIP R6
Sunday, March 11, 2001
072
Ali
Payment Schedule
Deposit (work scheduled when deposit recerved) $2150
Progmes Payment S9,677
At Completion of Job $9,678
Time to complete work will be
23
T01 AL"%call i�te s as listed' ' $ 21505
Above work will be completed to a professional and timely mercer. Unions specified, each items includes all material costs Any
alteration from above spedficabons mvolvmg corn casts will become an cxu charge ova and above the estimate at *rate of
S55.00 per man hoc. All agreements are contingent upon stokes. accidents. or delays beyoad our control.
You, as owner or tenant, have the right to require the contractor 49 have a performance and payment bond.
You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after the
date of this transaction. See attached Notice of Cancellation form for an explanation of this right.
Cancellation by buyer after the right to rescind has passed shall be deemed a material breach of this
agreement and entitles the contractor to damages. Contractors are required by law to be licensed and
regulated by the Contractor's State License Board, which has jurisdiction to investigate complaints against
contractors if a complaint is filed within four yeas of the date of the alleged violation. Any questions
concerning a contractor may be referred to the registrar, Contractors' State License Board, PO Box 26000,
Sacramento, CA 95826.
Please remit final payment to the PAINT CREW LEADER upon job completion and approval.
This PROPOSAL is valid until: 4/1/20017:56:06 AM
PhonelFae: 760
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions arc satisfactory and are hereby accepted. You are hereby
authorized to do the work as specified. OWNER represents that this agreement is a cash transaction wherein
no financing is contemplated and contractor acts in reliance on said representation. The down payment must
not exceed S1000 or 10% of the contract price, whichever is least
Signature:
Date:
M INUEPRIft"Oa
3 Sunda}; March ll, 2001
073
070
FF : CEC FLCIORIPG, INC. PHME NO. : 760 341 1423 Mar. 14 2001 05:07PM P2
C&C Flooring, Inc.
41-910 Boardwalk Suit* A-7
Palm Desert, California 92211
phone: (760)341-9775
Fax: (760)341-1423
suam TTED TO. Boys & Girls Club of Coachella Valley
c/o Lucia Moran
PROPOSAL & CONTRACT
License # 572402
PAGE: 2 of
DATE: March 14, 2001
PHONE 1: (760) 347-141:
PHONE 2:
FAX: (760) 347-977:
PROJECT. 79-975 Park Avenue SALES REP: Stev
La Quints, CA TERMS: Net Du
PROPOSAL & CONTRACT
Provisions & exclusions:
1. Minor subfloor prep is included. Major subfloor prep is W included - if encountered, N.1. C.
major prep work to be done on a time and material basis with owner's prior approval.
2. Owner to move and reset all furnishings. N.I.C.
3. Owner to provide dumpster for disposal of existing flooring. N.I.C.
; 2T,226.0[
Deposit Amount $ materials. TOTAL
Balance: $ due upon completion.
Propnaal axepted, material purchase & labor authorized
Tor a period or t year from the original data al lnsbilati
Net rastaonalble for sacks in hard surface or grout when the foundation has cracked, moee0 or $ealed.
anJ"- 1ho Mlgi.ok'e LW law. W ..-=•M MbmOaaoa , kbaea. "Wba a oM Cason w lnlp. sa impv c Yoor pmpatY bus A cot nid for W wu* a ayplim hu a d
de YoarPaperry.'WE e,enm thu, aav a min awls- r rpmPwY enWd be WW by a noun oR.en and a. pn. of es ak coed eo ud4 a, te4kta�a mabapym coo ifyoa bow *0 Ynur eve mntmetarm falL if the subeemaeg, lsbmar or ewnaa remah..,.u,a -
uda am law. Yon cry Palest reataelteawat aeab *Uka by RH.& beam mmree ng such ww k of hapeewnmae4 as Wie" emmaat far ae wwk of tusoworm w • m,.tiatatk ll,nea( is as oGroe or" sottnry nraedee d tta eotNy wdteto the DrooanY i sib tea w nq-WW dot a amnnemr'I tnatnent bend be ,.eroded ht swh a1doe. Said bad doll be to
amoaut eat lag tan nrry Paeem (X%) df IDe Conine Pico and sba4, in addidw W aq oaaditktas fur the Dafumaooa of die oontrao4 be oondiumd fa ate payatam in fail eras china c
as pemaaa f nna0ma labor, aendm, eaagneeat ormaarials far as wdt desa0md In and conaace
074
071
PROPOSAL re CONTRACT
C&C Flooring, Inc-
Ucense 6 372402
41-910 BoWdWaK 3uft A 7
1 of
Palm Desert Celifornla 02211 QUOTE 300py��Jk
PAGE:
Pam: (760) 341-9775
WE:
March 14, 2001
Fox: (760) 341-1423
goys & Girls Club of Coachella Vahley
PHONE 1:
2:
(760) 347-1412
stio TO:
c% Lucia Moran
PHONE
FAX:
(760) 347-8773
SALES REP: stev'
PROJECT_ 79-975 Park Avenue TERMS: Net Du!
La Qumb, CA
PROPOSAL & CONTRACT
Furnish and install 4" rubber topset base - coil type, color to -be determined. $ 2.700.0
Furnish and install Armstrong Excelon V.C. tile -pattern 51858 Sandrift White. S-- 9,703.0
Fla h and install Philadelphia Winchester 26 ox Carpeting - direct glue installation S 4,111.0
(includes padding at exercise room only.*)
Furnish and install 12" x 12" ceramic tile (no selections made - based on allowance). S 6.020.0
Furnish and install reducer strips where carpet and V.C. file abut. S 98.0
Labor to pull up existing carpeting. S 1,443.t,
Labor to pill up existing rubber flooring. $ 296.0
Labor to pull up existing V.C. tile. $ 2,382.0
Labor to pull up existing ceramic tile. S 4711
+ Alternate: Delete Winchester carpet and padding at exercise room only - upgrade to { N.I.C.
Philadelphia Vocation with enhancer bacIdng - add $961.00 to total. I
WARRAN C flooring. Ina wunMs Umirialmrto he tree trap d6kefa for a Period of 1 year from the origins fnstaaaeon
Not rosparslble for Cracks in hard surface or grout when the foundation has craekad, moved or 90MO .
075
07.
8-a1--t:l-4JA +a:12A
P.O3
e7augb Jr7oariW. Inc
s.
Ell Cajon, CA 92021
(619)579-13S7 • Fax(619)S7"433
License *665591
March 13, 2001
Boys and Girls Club of Coachella Valley
P.O. Box 1305
La Quints, CA 92253
Attu: Lucia Moran
Re: LaQuinta Boys and Girls Club
Lucia,
We propose to scrub screen, dry screen, and apply 2 coats of Hillyard Contender
Finish for $3,168.00
Sincerely,
DICTATED
NOT READ
SENT TO AVOID
DELAY
Kevin Johnson
Vice President
076
073
$289.
SEALCOAT APPLICATION: Apply a two (2) coat application of asphalt emulsion sealer on the entire asphalt
surface area of complex using three percent (3%) acrylic latex additive with five (6) pounds of sand per gallon of
undiluted mix In the first Coat application, three percent (3%) acrylic latex additive with no extra sand in the
second coat application. (APPROXIMATELY 13,994 sq.111) $2,011,
I G: Re -stripe parking stalls, directional arrows and signs as per original layout (APPROXIMATELY 26
single stnpee, 2 handicap stalls, 2 8-Foot Stop stencil, 2 arrows.) $478
LUMP SUM PROJECT TOTAL'2„T78.
NOTE: CRACKS WILL REAPPEAR.
The homeownerstowners are aware that there are a multitude of 118 in - 112 in. wide cracks throughout the
street system which are too narrow to require maintenance at this time.
Severe oil stained areas will peel. The surface will scuff in hot weather with tight turns.
THIRTY
Profaaslonal 'Hanna' according to etendeRt Practices. My Ntemtion or
N a
oeviation from above sosoiflcayons Involving extra costs wig be e■acuted
011y upon written orders, and will become an estra Charge over and above
the Cadman. An agreements contirsgerrt Won xOrk0s, aCCraants or delays
beyond our control. Omer to carry tire, SOrnatlO and other necessary
insurance. Our workets are fully covered by Workers Compensation
,, rage
(780) 3430013
Fax No. (780) 343-1 o77 Post Office Box 88
State License No. 626842 Thousand Palms. CA 9=76
347-1
ctLOG i
Boys 3 GinJW ru�M
Girls Club Of Coachella Valley Same
P O Box 1305
La Quints CA 92253
Lucia Moran
CLEANING: Clean entire surface to be sealed, must be free from dirt and debris.
'LUMP SUM DUE IN FULL UPON COMPLETION
THEODOR CLINKSCALES, AMD
NOTE' Th!a pr000sa T.ay bo niV.Egwn by " it mi accap!eQ vACYn days.
Vr r+wa.c yr eKUYUZiAL: Me above prices, spec— ;, wt;ons and conditions are satisfactory and are hereby accept
ou are authorized t0 do thlq work as specified (Please Indicate Option Number, It Applicable: ). Payment will be made
as outlined above.
DATE OF
TUBE
077 074
Zd W T1:90 Teez b0 '�dH LLOT £P£ 094 : -ON 3Nl31-id SOW L-kHce7 : wmu
City of La Quinta
School/Grant/Contract Contributions/Dept Requests
FY 00/01 Actual and FY 01102 Budgeted
Through
06/14/2001
ATTACHMENT 8
Budgeted
Actual
Budgeted
Requests
FY 00/01
FY 00/01
FY 01/02
FY 01/02
Category
Expenditures
A/C 101-153-663-535
Schools
LQ High School - Public service
500.00
LQ High School - Softball
500.00
LQ Middle School -
500.00
LQ Middle School -
500.00
LQ Middle School -
500.00
Harry Truman Elem -
500.00
Harry Truman Elem -
500.00
Harry Truman Elem - Safety
500.00
Harry Truman Elem - Earthquake Prep.
500.00
Adams Elem -
500.00
Adams Elem -
500.00
Adams Elem - Testing
500.00
Subtotal
1 8,000.00
1 6,000.00
1 8,000.00 1
8,000.00
Grants
LQ Historical Society
Soap Box Derby (Franchise fees)
1,600.00
1,300.00
1,600.00
1,600.00
Soap Box Derby (Traffic Control)
2,800.00
2,800.00
CV Economic Partnership
5,000.00
5,000.00
Mountain Conservancy
American Cancer Society - Relay for Life
2,600.00
2,600.00
2,600.00
2,600.00
American Red Cross
5,000.00
5,000.00
15,000.00
CVRPD - Octoberfest
2,200.00
555.50
2,200.00
2,200.00
CVRPD -Pool hours
3,000.00
3,000.00
3,000.00
3,000.00
Holiday in the Park
3,000.00
3,000.00
City 20th Anniversary Celebration
15,000.00
15,000.00
City 20th Anniversary Celebration - Fire Works
20,000.00
Date Festival
5,000.00
5,000.00
5,000.00
5,000.00
Subtotal
19 400.00 1
17 455.50
1 140,200.00
75 200.00
A/C 101-251-663-000
Contingency
LQ High Band Booster
2,499.00
LQ High Air Force
2,499.00
Living Desert Reserve
1,000.00
Community Blood Bank
1,000.00
La Quinta Meals on Wheels
4,000.00
Soroptimists Club (rent)
5,770.00
Boys & Girls Club
15,000.00
La Quinta Arts Association
4,000.00
Tuskegee Airmen Mural
1,000.00
Veterans of Foreign Wars (rent)
800.00
Riverside County CARE Program
2,000.00
Prevent Child Abuse
250.00
La Quinta Arts Festival - shuttle
8,834.85
La Quinta Arts Festival - barricades
93.53
Desert Rehab Services, Inc.
1,000.00
Red Cross (individuals/fire)
3,500.00
American Red Cross
5,000.00
Coachella Valley Arts Alliance
60.00
not
15,000.00
20,000.00
075
City of La Quinta
School/Grant/Contract Contributions/Dept Requests
FY 00/01 Actual and FY 01/02 Budgeted
Through
06/14/2001
Budgeted
Actual
Budgeted
Requests
FY 00/01
FY 00/01
FY 01/02
FY 01102
Category
Expenditures
Contingency (continued)
C.V. Recreation District (pool hrs.)
371.81
DSUSD - bus trip for students, to U.S. Marine Base
1,474.20
Desert Special Olympics
1,000.00
Holiday in the Park
City 20th Anniversary celebration
Unallocated
Subtotal
67 000.00
61 152.39
67 000.00
67 000.00
Contracts
Chamber of Commerce
150,000.00
150,000.00
125,000.00
125,000.00
Boys & Girls Club - Facility Use
30,000.00
30,000.00
30,000.00
30,000.00
Boys & Girls Club - Floor Repair
6,000.00
6,000.00
Boys & Girls Club - Maintenance & Repair
38,032.00
LQ Arts Foundation
75 000.00
75 000.00
75 000.00
100 000.00
Subtotal
255 000.00
255 000.00
236 000.00
299 032.00
AB939 Requests
Unallocated
10 000.00
10 000.00
10 000.00
10 000.00
Subtotal
10 000.00
10 000.00
10 000.00
10 000.00
Department Requests
Senior Code Compliance Officer - Building & Safety
67,177.00
Plan Checker- Building & Safety
67,177.00
Secretary - City Clerk
48,714.00
Office Assistant - 3/4 to full time - Senior Center
11,926.00
Ave Bermudas Improvements & Annual Maintenance
20,000.00
20,000.00
Community Service Officer - Police
51,896.00
51,896.00
Target Team Member- Police
167,688.00
167,688.00
Main Street Market Place
61,800.00
Additional Patrol Hours - Police
354,082.00
Motor Officer - Police
210 540.00
Subtotal
I I
I 1
1 1239,584.00
1 061 000.00
Requests
not
Budgeted
38,032.00
25 000.00
63 032.00
67,177.00
67,177.00
48,714.00
11,926.00
61,800.00
354, 082.00
210,640.00
821 416.00
Total 359 400.00 349 607.89 600 784.00 1 520,232.00 919 446.00
Requests exceeding budget 919 448.00
General fund Preliminary Budget Surplus Page C-2 353,779.00
Less: Subsequent Council Action: Improvements to Ave Bermudas Property 20,000.00
General fund Preliminary Budget Surplus Available 333 779.00
Requests exceeding Budget Surplus 585,669.00
079
076
June 26, 2001
• Summary of Financial Condition
• Summary of Preliminary Budget
• Summary of Revenues
A. Expenditures
B. Review Items Listed on Transmittal Letter
• A-2 - Review of budget process
• A-5 - Review of budget format
• B-1 - Present Organizational Chart
ATTACHMENT 9
• B-6 - Review of community profile which compares changes in the
categories listed.
• C-2 - Review of the Budget Summary by Fund which brings together the
financial activities of all the City, RDA and Financing Authority Funds.
• B-3 - Present General Fund Revenue Pie Chart which shows percentages.
Mention that Pages D-1 through D-5 graph major revenue items and we are
prepared to go over them if requested.
• B-4 - Present General Fund Operating Expenditures Pie Chart - not net of
reimbursement. This indicates in what areas the City is directing its efforts.
• B-5 - Present City, RDA, Financing Authority expenditures by component -
this is how each dollar of total expenditures is broken down.
• Section E - Explanation of Department by Department overviews of City
operations
080
077
E-6 & E-7 - Explanation of format of the two budget documents which are
tied together by the schedule of expenditures schedules. As an example,
pages E-6 and E-7 are contained in each budget document.
• C-5 - Review of reimbursements to the General fund from other funds -
other funds pay for personnel and operating expenditures that are recorded
in the General Fund.
• H-1 & H-2 - Review of the City capital improvements approved by the
Council in the Five Year Capital Improvement Plan.
Question & Answer Period
i'
1