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2001 07 17 CCI City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday. July 17, 2001 - 2:00 P.M. CALL TO ORDER Beginning Res. No. 2001-95 Ord. No. 359 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION - NONE NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties do not attend the closed session. IV. PLEDGE OF ALLEGIANCE City Council Agenda RECONVENE AT 3:00 P.M. Page 1 July 17, 2001 001 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VII. PRESENTATIONS - None Vill. IX. APPROVAL OF MINUTES - 1 . MINUTES OF THE MEETING OF JUNE 26, 2001 2. MINUTES OF THE MEETING OF JULY 3, 2001 3, MINUTES OF A SPECIAL MEETING OF JULY 5, 2001 X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED JULY 17, 2001. 2. TRANSMITTAL OF TREASURER'S REPORT DATED MAY 31,2001. 3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT FOR MAY 31, 2001 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING JUNE 30. 2001. 4. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 28470-2, TRADITIONS. 5. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 28470-3, TRADITIONS. 6. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 28867, TRADITIONS. 7. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 28612, TRADITIONS. 8. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29858-2, RJT, City Council Agenda Page 2 July 17, 2001 002 9. DENIAL OF CLAIM FOR DAMAGES FILED BY EMILY GONZALES. DATE OF LOSS: APRIL 16, 2001. 10. DENIAL OF CLAIM FOR DAMAGES FILED BY LISA CARR. DATE OF LOSS: MAY 18, I2O01. 11. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 30146, (KSL) LANDAG, INC. 12. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DEPARTMENT SECRETARY TO ATTEND REC-WARE TRAINING TO BE HELD IN SACRAMENTO, CA. 13. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR A PUBLIC WORKS DIRECTOR/CITY ENGINEER TO ATTEND THE 2001 INTERNATIONAL PUBLIC WORKS CONGRESS AND EXPOSITION SPONSORED BY THE AMERICAN PUBLIC WORKS ASSOCIATION (APWA) IN PHILADELPHIA, PA ON SEPTEMBER 9, 2001 THROUGH SEPTEMBER 12, 2001. 14. APPROVAL OF A ONE-YEAR CONTRACT EXTENSION FOR LANDSCAPE LIGHTING MAINTENANCE. 15. APPROVAL OF A ONE-YEAR CONTRACT EXTENSION FOR CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT FOR FISCAL YEAR 2001 /2002. 16. APPROVAL OF THE PURCHASE OF COMPUTER SOFTWARE FROM CROSSROADS SOFTWARE IN AN AMOUNT NOT TO EXCEED $40,000 FOR GIS TRAFFIC ANALYSIS SOFTWARE AND RELATED SERVICES IN CONNECTION WITH STATE OFFICE OF TRAFFIC SAFETY (OTS) GRANT FOR YEAR 2000. 17. APPROVAL OF CONTRACT SERVICES AGREEMENT WITH KINER/GOODSELL ADVERTISING FOR COORDINATION OF VILLAGE EVENTS. 18. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH THE CALIFORNIA STATE DEPARTMENT OF REHABILITATION. XI. BUSINESS SESSION 1. CONSIDERATION OF A RESOLUTION APPROVING THE FISCAL YEAR 2001-2002 LA QUINTA BUDGET AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT. A. RESOLUTION ACTION 2. CONSIDERATION OF COMMUNITY SERVICES GRANT PROCESS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF PLACEMENT OF REIMAN ART PIECE. A. MINUTE ORDER ACTION City Council Agenda Page 3 July 17, 2001 003 4. CONSIDERATION OF PLACEMENT OF DARROLL ART PIECE. 0 MINUTE ORDER ACTION 1. DISCUSSION OF OPTIONS FOR CITY LIBRARY SERVICES. XIII. REPORTS AND INFORMATIONAL ITEMS XIV. 1 . CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (PERKINS) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 16. MINUTES OF COMMUNITY SERVICES COMMISSION MEETING OF JUNE 11, 2001 17. MINUTES OF PLANNING COMMISSION JUNE 12 7 26, 2001 18. MINUTES OF ARCHITECTURAL AND LANDSCAPING COMMITTEE OF JUNE 6, 2001 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. B. SCHEDULE FOR JOINT CITY COUNCIL/COMMISSION MEETINGS. 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR JUNE, 2001 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR JUNE, 2001 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR JUNE, 2001. B. UPDATE OF MAINTENANCE SCHEDULE FOR BOYS AND GIRLS CLUB. 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY REPORT FOR JUNE, 2001 9. POLICE CHIEF A. MONTHLY REPORT FOR JUNE, 2001. 10. FIRE CHIEF City Council Agenda Page 4 July 17, 2001 004 XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. I: frl I � 111 r 3 � Cdd•] r'i I �'i I � . D This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS - NONE XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. CONTINUED PUBLIC HEARING TO CERTIFY A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-418, AND A REQUEST FOR APPROVAL TO CHANGE THE ZONING DESIGNATION TO LOW DENSITY RESIDENTIAL AND THE GENERAL PLAN TO LOW DENSITY RESIDENTIAL FOR APPROXIMATELY 240 ACRES WITHIN THE SPHERE OF INFLUENCE OF THE CITY OF LA QUINTA FOR SUBSEQUENT ANNEXATION, BOUNDED ON THE NORTH BY AVENUE 52, ON THE EAST BY MONROE STREET, ON THE SOUTH BY AVENUE 53, AND EAST OF THE EXISTING CITY LIMIT LINES. APPLICANT: NRI, LA QUINTA LIMITED PARTNERSHIP. A. RESOLUTION ACTION(S) B. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING C. READ BY TITLE ONLY AND INTRODUCE ORDINANCE 2. PUBLIC HEARING FOR SITE DEVELOPMENT PERMIT 99-651 AMENDMENT NO. 1, A REQUEST TO AMEND CONDITION NO. 17 OF CITY COUNCIL RESOLUTION 99-71, REQUIRING REMOVAL OF THE TEMPORARY MODULAR OFFICES BY JUNE 1, 2001, TO BE EXTENDED UP TO NOVEMBER 30, 2001, LOCATED AT 55-900 THROUGH 55- 940 PGA BOULEVARD IN PGA WEST. APPLICANT: KSL DEVELOPMENT CORPORATION. A. RESOLUTION ACTION(S) XIX. ADJOURNMENT - The next regular meeting of the City Council on August 7, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quints, CA 92253. 005 City Council Agenda Page 5 July 17, 2001 I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of July 17, 2001, was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, July 13, 2001. DATED: July 13, 2001 �. �� J E . GREEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. City Council Agenda Page 6 July 17, 2001 a cFyor meows AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: JULY 17, 2001 ITEM TITLE: Demand Register Dated July 17, 2001 RECOMMENDATION: Approve Demand Register Dated July 17, 2001 BACKGROUND: Prepaid Warrants: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 45898 - 45905) 25,805.08 45906 - 45920) 2,250.13 45921 - 459311 56,542.34 45932 - 459401 26,833.81 Wire Transfers) 23,451.02 P/R 7163 - 72381 99,303.98 P/R Tax Transfers) 28,439.77 CITY DEMANDS Payable Warrants: 45941 - 460621 1,063,129.25 RDA DEMANDS $1,325,755.38 FISCAL IMPLICATIONS: Demand of Cash -City $1,303,050.56 14 Falconer, inanc Director $1,303,050.56 22,704.82 $1,325,755.38 007 CITY OF LA QUINTA BANK TRANSACTIONS 6/29/01 - 7/10/01 7/06/01 WIRE TRANSFER - DEFERRED COMP 7/06/01 WIRE TRANSFER - PERS 7/06/01 WIRE TRANSFER - CREDIT UNION $6,106.03 $11,798.99 $5,546.00 TOTAL WIRE TRANSFERS OUT $23,451.02 w ' ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:32AM 07/10/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45941 07/10/01 &01485 TERESO J GONZALEZ 40.00 45942 07/10/01 &01486 BILL MARLIN 60.00 45943 07/10/01 &01487 MASTER POOLS 330.40 45944 07/10/01 &01488 RON MILLER 180.00 45945 07/10/01 &01489 JANE SCHONDEL 8.00 45946 07/10/01 &01490 WB ELECTRIC 5.00 45947 07/10/01 &01491 JON SKRAMSTAD 20.00 45948 07/10/01 &01492 BRIAN WILSON 20.00 45949 07/10/01 &01493 BREIANNA DENGERING 9.00 45950 07/10/01 ACE010 ACE HARDWARE 892.11 45951 07/10/01 ALC050 BOB ALCALA 21.00 45952 07/10/01 AME032 AMERICAN CAPITAL 15.00 45953 07/10/01 AME175 AMERICAN FORENSIC NURSES 21.00 45954 07/10/01 AME200 AMERIPRIDE UNIFORM SVCS 58.27 45955 07/10/01 AND040 ANDREWS ELECTRONICS 67.99 45956 07/10/01 ARC100 ARCH 494.52 45957 07/10/01 ASCO01 A & S COFFEE SERVICE 112.00 45958 07/10/01 AUT030 AUTOMATED TELECOM 189.81 45959 07/10/01 AVA100 AVAYA INC 1239.80 45960 07/10/01 BAN015 DAVE BANG ASSOCIATES INC 1760.88 45961 07/10/01 BER125 BERG & ASSOCIATES INC 65617.41 45962 07/10/01 BER150 BERRYMAN & HENIGAR INC 1085.00 45963 07/10/01 BUR200 BURTRONICS BUSINESS SYS 153.18 45964 07/10/01 CAD010 CADET UNIFORM SUPPLY 7.08 45965 07/10/01 CAL016 CA ASSEMBLY OF LOCAL ARTS 75.00 45966 07/10/01 CDW050 CDW GOVERNMENT INC 758.20 45967 07/10/01 CEN050 CENTURY CROWELL 42030.00 45968 07/10/01 CEN051 CENTURY CROWELL COMMUN 2500.00 45969 07/10/01 COM015 COMPUTER U LEARNING CENTR 75.00 45970 07/10/01 CON015 CONRAD BUSINESS SVC INC 5000.00 45971 07/10/01 C00300 VALI COOPER & ASSOC INC 73585.46 45972 07/10/01 COR150 CORPORATE EXPRESS 1030.85 45973 07/10/01 COS050 COSTCO BUSINESS DELIVERY 1191.18 45974 07/10/01 DAN200 DANONE WATERS OF NORTH 25.75 45975 07/10/01 DEM150 LOUIS DE MARTINO 8500.00 45976 07/10/01 DES018 DESERT ELECTRIC SUPPLY 79.13 45977 07/10/01 DES065 DESERT TEMPS INC 11327.88 45978 07/10/01 DIG100 DIGITAL DISTRIBUTORS 348.70 45979 07/10/01 DOU200 LES DOUGLAS 38.50 45980 07/10/01 DRE100 DRESCO REPRODUCTION INC 283.61 45981 07/10/01 EDA100 EDA JOB TRAINING 900.00 45982 07/10/01 EME025 EMERGE 3550.05 45983 07/10/01 EXP200 EXPRESS DETAIL 800.00 45984 07/10/01 FAL050 JOHN FALCONER 196.71 45985 07/10/01 FIN200 FINGERPRINT AMERICA 1146.22 45986 07/10/01 FIR007 FIRST AID SELECT 295.63 45987 07/10/01 FIR015 FIRST AMERICAN REAL 140.74 009 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:32AM 07/10/01 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 45988 07/10/01 FIS050 FISHER BUSINESS SYSTEMS 158.03 45989 07/10/01 FRA010 MARNI FRANCISCO 69.00 45990 07/10/01 GRA010 GRANITE CONSTRUCTION CO 584085.04 45991 07/10/01 GUY100 GUYS & GALS UNIFORMS 299.77 45992 07/10/01 HAR100 JOHN HARDCASTLE 28.31 45993 07/10/01 HEG050 JIM HEGGE 247.50 45994 07/10/01 HIG010 HIGH TECH IRRIGATION INC 1452.17 45995 07/10/01 HIL150 HILTON FARNKOPF & 5490.21 45996 07/10/01 HOM030 HOME DEPOT 3236.95 45997 07/10/01 H00050 FAYE HOOPER 100.00 45998 07/10/01 IAE100 IAEM 115.00 45999 07/10/01 IMP100 IMPACT SCIENCES INC 32.50 46000 07/10/01 INF020 INFORMATION PUBLICATIONS 90.30 46001 07/10/01 INT400 INTOXIMETERS 2391.64 46002 07/10/01 KIN100 KINER/GOODSELL ADVERTISNG 4593.00 46003 07/10/01 KRI100 BRUCE KRIBBS CONSTRUCTION 7480.00 46004 07/10/01 LAQ040 LA QUINTA CHAMBER COMMERC 41500.00 46005 07/10/01 LAQ100 LA QUINTA VOLUNTEER FIRE 1694.25 46006 07/10/01 LES020 JANELLE LESLIE 10.50 46007 07/10/01 L00010 LOCK SHOP INC 237.80 46008 07/10/01 LUN050 LUNDEEN PACIFIC CORP 45152.51 46009 07/10/01 MAR300 MARTEL ELECTRONICS INC 475.10 46010 07/10/01 MCDO10 MC DOWELL AWARDS 91.38 46011 07/10/01 MEE100 WAYNE MEEDS 100.00 46012 07/10/01 MIR010 MIRASOFT INC 15675.00 46013 07/10/01 MOM100 MOM'S GAS STATION 1313.02 46014 07/10/01 MUN010 MUNI FINANCIAL SERV INC 4100.00 46015 07/10/01 MUN100 MUNICIPAL MANAGEMENT 330.00 46016 07/10/01 NAW010 RON NAWROCKI 1000.00 46017 07/10/01 NIC101 NICKERSON & ASSOC INC 3567.50 46018 07/10/01 NOR300 NORTHWOODS RESORT 386.28 46019 07/10/01 OFF005 OFFICE DEPOT INC 396.60 46020 07/10/01 OUT100 OUTDOOR SERVICES INC 100.00 46021 07/10/01 PIT100 NOEL PITTMAN 89.60 46022 07/10/01 PRI020 THE PRINTING PLACE 990.08 46023 07/10/01 PRP100 P & R PAPER SUPPLY CO INC 101.33 46024 07/10/01 PS1050 PSI ENVIRON GEOTECH CONS 6660.25 46025 07/10/01 RAL050 RALPHS GROCERY CO 107.14 46026 07/10/01 RAS020 RASA - ERIC NELSON 4680.00 46027 07/10/01 RBF100 RBF CONSULTING 1045.52 46028 07/10/01 RIE200 PAT RIENSCHE 621.60 46029 07/10/01 RIV100 RIVERSIDE COUNTY SHERIFFS 26959.06 46030 07/10/01 RIV152 RIV COUNTY TRANSPORTATION 9924.00 46031 07/10/01 ROB200 SCOTT ROBERTSON 157.50 46032 07/10/01 ROS010 ROSENOW SPEVACEK GROUP 18302.32 46033 07/10/01 SAN023 SAN DIEGO BUSINESS JOURNL 79.00 46034 07/10/01 SAX100 SAXON ENGINEERING SERVICE 3350.00 46035 07/10/01 SEC050 SECURITY LINK/AMERITECH 561.57 46036 07/10/01 SFC100 SFC CONSULTANTS 375.00 010 004 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:32AM 07/10/01 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK NUMBER DATE VENDOR NO. NAME PAYMENT AMOUNT 46037 07/10/01 SHA010 SHADOW PALMS GARDENING 150.00 46038 07/10/01 SMA010 SMART & FINAL 498.16 46039 07/10/01 SMI010 MARILYN SMITH 12.48 46040 07/10/01 SMI300 SMITTY'S DIESEL TRUCK/RV 1011.30 46041 07/10/01 SOU007 SOUTHWEST NETWORKS, INC 3107.50 46042 07/10/01 SOU030 SO CALIF ASSOC GOVERNMENT 1631.00 46043 07/10/01 SOU100 SOUTHLAND GEOTECHNICL INC 1185.50 46044 07/10/01 STA050 STAPLES 248.34 46045 07/10/01 STA150 STATER BROS 22.46 46046 07/10/01 SUN075 SUNLINE TRANSIT AGENCY 264.00 46047 07/10/01 TOPO10 TOPS'N BARRICADES INC 369.00 46048 07/10/01 TRI100 TRI STATE LAND SURVEYORS 6284.88 46049 07/10/01 TRU010 TRULY NOLEN INC 135.00 46050 07/10/01 TTI100 TTI NATIONAL INC 7.85 46051 07/10/01 UN1095 UNITED IMAGING SUPPLY 448.95 46052 07/10/01 USB050 U.S.BANK TRUST NATL ASSOC 5314.30 46053 07/10/01 USO100 US OFFICE PRODUCTS 209.68 46054 07/10/01 VAL005 VALLEY ANIMAL CLINIC 200.00 46055 07/10/01 VAN075 VANDORPE CHOU ASSOC INC 4050.00 46056 07/10/01 VID050 VIDEO DEPOT 15.00 46057 07/10/01 VONO10 VON'S C/O SAFEWAY INC 196.71 46058 07/10/01 WES020 WEST GROUP 43.00 46059 07/10/01 WHE050 WHEELER'S 275.00 46060 07/10/01 WOO100 DEBBIE WOODRUFF 269.30 46061 07/10/01 XERO10 XEROX CORPORATION 5675.45 46062 07/10/01 YOU100 YOUNG ENGINEERING SERVICE 5215.00 CHECK TOTAL 1,063,129.25 Oil m O F Z N O O \ N x r U ill N N m vl V1 N N J1 � ul il1 m 01 m O O w E O o 0 0 0 o O 0 o c o 0 0 o O O O N m m O O O O O O O O o O o o O O o o O O O �O O O O O O O O O O O O N E w w Z £❑ P m (n if1 m N M M M M M M N N d Q O O O O O O O O O O O O O O O a o m O a 2 O a U U a U Z Z F F F E Z Z Z C Z W W a £ E S£ K a a¢ a a o z a a m a u a aa a m a m w Z Z E F F W F o u U o 0 0 o o u u u u u u o o w o w o Ho o w m F a a F ❑❑❑❑ F a a a a a a F o F F F F H a m m m m m a a m a a w a m m c o n m a o a z a > a > a m 0 0 \\ o o \\�� o 0 0 \ o 0 > a ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ o ❑ ❑ ❑ o ❑ ❑ o ❑ o 0 z U z z z z z z z z z z z z z z z z z z z z z z z z z z ': m ❑ w ❑ O w O O O O w ❑❑❑ O '.� O w ❑ w ❑ W ❑ w O W ❑ w W> W W> W W W W> W W W W W W> W> W> W> W> W ❑ w w w W w w w W W w w w w W W w W w � W a a s a a a a a a a a a a a a a a a U w m m m m ❑ a o w o 0 0 0 > > m o N Z Z£ m r r N N N N r r r r r m r m r ❑ ❑ N m m o 0 0 o m m . m P 0 m m rn 0 o H yxy a 4 m w m a i o o W F a o P P o 0 0 0 0 o o m O P P O O O O P P P c C P O O e P O £ O m r r m N o rn r r r r r r m r r �o F e P e c P P P P e e e c P P e e e P Z O O O O O o o O O o o C o o O O o 0 D O O O O O O O O O O O O O O O O O O O O O U N N N N N N N N ti ti .y ti N N N a O O O O O O O O O O O C O O O O O O m O O N w � y H a a a a o z z a 0 a 0 a a 0 0 a a a a a a z m o m a w ❑ w F a s o 0 0 0 W w w w w W o a a a N h a s a a a a a a a a a a x F a a❑ o a a a a m w x z a� a a F a m w E a m s m w F am W F a ma w w F F q m a N E O E O s O E O F s O O w a a w m m O z a a It a Z O ❑ O N m m m P m P m m m < m P m m m P s P m o 0 o U N O O O o 0 o O O o 0 0 o O O o O O 012 006 y cC( O l0 .y I+1 P I(1 lO P N I N 1 N r N m N m N 0 m 1 I r r m O1 o N I N 0 O F Z O ti \ N r O w S U E N O 0 0 0 0 0 01 0 0 0 01 O 0 01 O 01 O 0 0 O 0 0 O N O N O ✓t O O N o m m O F Z F M IO m 10 lG m m m P N I0 m 01 Ill to N m P m m m ill m 01 m M o O 0 O o O r N m � N N o O w Z t0 r r m N O lO l0 lD Ol O t0 O d O O O O O O O r N T D• N � Ol N O1 m N ✓l rl m N m Ill r l0 rl a ❑ w w D\ P Z O a F O a F O a F O W w Q F O q3 a' ❑ ❑ O O Q F O a F O F O O a w Q F a 0 w U E < E O to w .] m W iUi O E W E a fn N m m N u1 N m m t/1 ul V„l w F a 0 a O V F a O Z O F F a O m U Fa O Fa O w Fa a 0 >w N F a O Ptoial > rzi m w w > a m a m m m m m m m m m m> m> ❑ w U❑ N 9> w iZi X O> ❑ W N F> ❑ W U O Z w > w O> O w w w w N ❑ ❑❑❑❑❑ m m cn UJ m m❑ Ul f/l D m p m m N m t/1 p❑ tll Ul a o U o m q� a F a (L o U w w U W ❑ O > Z ❑ Z M a W F. 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F w F Z w w w w w w w w w w w w w F E F E F F F E Z 0 OO wQ U 0 Q 0 Q 0 a Ow a Ow Q O 024 U Q U O w O w O w O w FFFFF w w w w w w w ❑ w O E a H F a F F E s F F E 018 F z F 0 O e \ F r m U m o 0 o m m m m m m m m m m o 0 o W F o 0 0 0 0 0 0 0 0 0 0 O Q r r r r r r r r r r r r r r r �O M o E m w m o m o n o 0 0 o m r o 0 0 a o m o 0 o F o r o � v a m Q w 3 a w W w w w W w W a a o a a a u a a a m a o a a s Q Y a u U a a a > a m a a k a o a a Z E Z E > > F E E m E a E m E U E Z 0 0 ., o m 0 n o 0 0 o a o ❑ a o 0 o U W F F F F F Y F F E w m F Q F O F U m U Z a E S 0 a a w a 0 O> w a m m N a a w a W a Z a Z a a s O O m ❑ O a m O w w w 0 U O m 0 a 0 O m m a 0 `+ Q > 0 ❑ ❑ U w O .� H H �+ ❑ >❑ U❑ ❑ w O o a Z Z a a d a `" w 00 N w O w w 0 w w w z w w w U z w w m W > a> £ > d d d W> E> a> ❑> Z w> 4> m£ ❑ w e❑ e ❑❑❑❑ w a 0> a ❑ w m x m a m m m m m > a > a w U m❑ w w U w m r e e e m m F❑ a �� m e e o O w m m m r o M ut > > m 0 0 0 o z z£ ❑ 'J .y m m m U U U U ti m Z N ri l0 ❑ M U U U o 0 0 0 �o cv h m m in N Zx a Q m w m a i o o w F a N o 0 o O O O N r o 0 0 0 0 0 w O O O O O O O .-I e O O O O O O m m O O O O O O m Vl N O O O O O O ❑ M r r r M ✓1 � M M M Z O O lO O 0 0 0 O O O O O O Vl i(1 V1 E 2 M F O N N N N M M N N N N M p V1 O O O O O O N ✓1 ifl O O O O O O � F m O m N N N ti M M N N N N ti F U a O O M O O O O O O O O O O O O O _. 025 019 z 0 F Z 0 0 r U m m rn m m o w E o 0 0 0 0 Nt O P fl m O O F l"1 N �O Vl O •+ Z F N O N QI �O N O tl P O a a a > a Z F F w w F m E w. a a p a a° x U OF d a a m .w] .wa a IUu a O O U O w O 2 0 > a m o m Z U Z a Z 4 w w Z Z rwi > m> a a a> a> a H O O O 4 a o r Z Z£ r m m N Z r m m is Y' a m w m a O o m F a N O P P r w OI O O O Z o 0 0 0 0 F Z N '.J O ill 0 0 tt) O N P � t`t U 4 0 0 0 0 0 w U F a w n m 0 0 0 0 z ul Iu M N M 0 0 o H a 0 a0 rw-1 Z 3 00 00 z U U Ucl w Q w i S m a s ao 0 O X X X F v W Z O > o O O o 0 O N N O O N i-1 O O 0 U O 00 cC iFi U 3 ca.] X ha] X ua] X 1 M 020 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:04PM 07/06/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45932 07/06/01 ATT010 A T & T 101.71 45933 07/06/01 COA080 COACHELLA VALLEY WATER 86.62 45934 07/06/01 IMPO10 IMPERIAL IRRIGATION DIST 10411.77 45935 07/06/01 KRI100 BRUCE KRIBBS CONSTRUCTION 10930.00 45936 07/06/01 LAQ040 LA QUINTA CHAMBER COMMERC 234.00 45937 07/06/01 MOM100 MOM'S GAS STATION 1093.04 45938 07/06/01 SAN220 SAN DIEGO ZOO 503.00 45939 07/06/01 SOU010 SOUTHERN CALIF GAS CO 610.33 45940 07/06/01 VER200 VERIZON 2863.34 CHECK TOTAL 26,833.81 027 021 y N N M P H Z 0 e 0 N x o W H £ E £ £ £ Q m F F F F a w m N O N O 1p O Z F W Z o N M M £ ❑ r M r N Q w N r e m om 0 N U U > > m m W W a a z z Q a o i x 0 0 W w w F F i�i w a a a >> a 0❑ m m > a iQl .Q] 0 y a w z .z+ s uzi uzi U U 3 3 P o 0 0 W r m M M W m N LD b Z£ M M O O ❑ e � r r Z r N r N o l0 0 �O V U U t9 U U U U V t9 V U O D U O t9 £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ W W W W W W W W W W W W W W W W W F F E E F F F F F E H F F F F F E O1 N O� r P N ill O O O O O O O O P O 1� O O N P m N O O O O O O O O O O O� v1 h c m O1 r O m m m m m M M 0 .+ n N N 1 N m o �(1 P N Ul M N O N O ✓t N lD N O N r o 0 r o 0 0 o r� 4 M n rn W T N O O W O N U Z H F a 4 z 2 a x x x 2 4 cmi ¢ m U U U U U V U E N F U U U U U U U E m F E 0 a 0 OF OF w m m m m m m m 0 0 0 0 0 0 0 2 W a a a a a a a U U N U U U U U a w a a a s N H F H H O Q O m m m m m m m O ❑ E a a a a a a a❑ -------❑ a E F F F E E E Z. w❑ m z a a a a a a a 2 Z F u u u u 0 w w > 0 w o 0 0 0 0 0 0 w 9 z > M I lO m m m m m m N P 0 0 0 0 0 0 �n H > > > > > > a a O O O O O O m N M o 0 2 M M M M N N N N N N N F Z M M N N N M P P P 'J ill N O O O V1 m m m N N ❑ N N N N N P P P P P P U U Q o 0 0 0 0 0 0 0 0 0 0 F F F F E F E m m m m m m m O O O O O O O H M H N F F E E F F F a a a a a a a N H M H N H H a a a a a N uai w w w rau � rau a a a a a a a £ £ £ £ £ £ H H H M H O O O O O O O N N N O O O O O 0 O a a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M r r r r r r r o M M M M M M M P N N N N N N N �(1 O ifl O i(1 m O J1 N N N N N N N O o 0 0 0 N 0 0 0 Z U V U U U U U o a a a a a a a W W yW W� W W W 5£ a 00 00 U p 00 00 U U z a a a a a a a O m m m m m y m U U U U U U U Q Q Q Q Q Q Q aY' z z z z z z z 00 U O 0 0 a a a O O O O O O O O O P P Pq� P P¢ 00 QP 4 028 022 0 F Z ti O m O \ N 2 r U O O D U O w E £ £ £ £ d d m V (�1 r1 m frl N F r1 N rvl r Z F w z o m £ 'J rl O N m !'1 d o m o m m m o m o � N £ o a a a a a o a £ 0 0 0 0 w F F z F O F U U O a0 O �-+ U O m m H O > a ❑ > ❑ Q ❑ Z U Z m Z w w O Z F w > m> O O a> ❑ xa � a y � u w❑ a r m io O w N N > I > m N N r O ❑ o in �n r F a a z w a m w m a � o o W F m o o O m w o D o m £ ❑ m �n in .a �O tD b 1p F 2 r m m c O ri N N U a o a 0 0 ❑ 0 0 U m rn o a o O a W a I Q U w F a Z Z m a Z Z ON Z N Cai S N N W a O O w w w m > > > F W W Z O > o 0 0 0 ❑ 0 0 0 O N O N N N F O O W W W Q U m > > > 029 023 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:43PM 07/05/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 45921 07/05/01 CAL040 CALIFORNIA VISION SERVICE 1044.97 45922 07/05/01 CANO50 CANADA LIFE ASSURANCE CO 555.18 45923 07/05/01 DEP008 DEPT OF CONSERVATION 3441.65 45924 07/05/01 FRE075 GARY FREEL 420.00 45925 07/05/01 LAQ050 LA QUINTA CITY EMPLOYEES 390.00 45926 07/05/01 PRI050 PRINCIPAL MUTUAL 47688.84 45927 07/05/01 RECO15 RECWARE BY ACTIVE.COM 350.00 45928 07/05/01 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 45929 07/05/01 SUP100 SUPPORT PAYMENT CLEARING- 150.00 45930 07/05/01 UNIO05 UNITED WAY OF THE DESERT 179.00 45931 07/05/01 UNU050 UNUM LIFE INS 1896.20 CHECK TOTAL 56,542.34 030 024 'j• �(1 C (•'1 P N N r-I N (�1 rl N (1 C b qti O F Z O N O \ H 2 r U [9 C9 C9 (9 V m rn U C9 V m m m (9 V Q W W W W w m rn w w w O� m m w t+t r m m P o 0 o P o 0 0 0 0 0 N F m r N O O O z E w Z ✓1 N O fh r ifl 1 O b O Cl b N a i. ti rl 1 N N d a P lC N r m In o 0 0 0 0 0 0 ✓1 O O P N O ❑ O� � N J ul O� a F \\ m r N H O I 3 I I W W S S F W m m ❑ W Z W U U U w w U W U O O Z U Z Z E Z F Z a w a \\ a a O O' a 2 a a a s a s H a a >• Z a F Z E \\ F a E a a F O a E E U E U E 0 E 0 E d O 0 0 Q O P P O a 0 1 1 0 m 0 0 O i 0 1 0 1 0 m 0 w m F F E O F F Z m E F E E F F O F Z O m m ❑ M H H 2 t+ 4 4 N d H a a w w a a O O z Z O W W O a 0 0 N O a O Z O N O N O N O ❑ O > C z❑ H❑ W W❑ a❑ .a ❑ a a❑ H❑ ❑ ❑ .N ❑ E❑ Z U O Z Z Z H Z ❑ m Z U a Z z Z m Z Q z ❑ Z a Z m > W > > c� > a a > � > aw, > a > a > a > ❑ > I o £ £ � m > a �n w o d a £❑ F d a d an ❑ W L. H❑ a P F I I O d O W P \ O O > H z £ ❑ H o O m .. ., m Z .i ✓1 v m m rvl O H x a z m q m W m a I o o W F a O O O N O O O O O O O O O O W o 0 o r o 0 0 0 0 0 0 0 O o m o 0 o ri o 0 0 0 0 0 0 0 0 0 £ m ul r OI m m m rf r .+ F N m Z !n t1 c to O N N to t1 t1 N N N 1'1 F Z O O O O N O O O O N O O O O J O O O O O O O O O N O O O O O O O O O N O O O O N O O O O U a o 0 0 0 0 0 0 0 0 0 0 0 0 0 W ❑ I H U W W H O O z O O U F w an q H H d d d a o Z a F F ££ w w U W o O ❑ Q a W W a s H ❑ S d 5 5 F N !+ N p 7 F N Z Q H Q W W F F E E U F W W fA > z z a £ O Z W U U ££ U i+ F 4 H ❑U OU W f+a] q q a s m W a Q W a z z .] W F F q q ❑ 3 W m H a W W a z z Q o o a o o w H H a m a ❑ a r a w o ❑❑ U U a a o w a a H a F F r a s z z a w d £ d a > M ri sa ha 7In zo z �Fn W zW u ca� ❑d❑ a m 031 P o O �n O N o 0 0 0 0 0 0 o O 0 o O o U N a Z d d W p q U d H ❑ V a a w W a Q Q a s w H Z z Q U U U 0❑ W ..] a d d a a [� O ❑ 025 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:12PM 06/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK NUMBER DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 45906 06/29/01 BES150 BEST SIGNS INC 258.00 45907 06/29/01 DAVO10 MIKE DAVIS 50.00 45908 06/29/01 DIA100 DENISE DIAMOND 50.00 45909 06/29/01 HENO10 MICHELLE HENSON 50.00 45910 06/29/01 IMP011 IMPERIAL IRRIGATION DIST 995.00 45911 06/29/01 IMP015 IMPERIAL IRRIGATION DIST 400.00 45912 06/29/01 LEWO10 TOM LEWIS 50.00 45913 06/29/01 MAH100 CYRILLE P MAHFOUD 50.00 45914 06/29/01 OLA100 MILTON OLANDER 50.00 45915 06/29/01 OSBO50 LEE M OSBORNE CPA 50.00 45916 06/29/01 REB050 JOAN REBICH 50.00 45917 06/29/01 REY050 ELAINE REYNOLDS 50.00 45918 06/29/01 SHA040 ROSITA SHAMIS 50.00 45919 06/29/01 STJO10 VICTORIA ST JOHNS 50.00 45920 06/29/01 VER200 VERIZON 47.13 CHECK TOTAL 2,250.13 03It! 026 � F 0 z 0 \ m N \ S b U U O (9 U V O U V U V O U c> a w w w w w w w w W w w w m N � E O o O o O O O o O 0 O 0 O 0 o 0 O 0 o 0 O 0 O 0 Z w £ E Z O m ill o N 0 N 0 N rn O o � 0 N 0 Itl 0 vt 0 N 0 N d O O O O O O O O O O O O O O O O O O O O O O 0 �n 0 �n 0 ❑ �n rn o w o o a Q o a In a o in a Q o �n a a o in 0 ui N N z z z m rn £ e O m O m O m O m z z E E E a U F 00 £ £ m Z £ £ £ £ £ £ F w O O O 0 £ £ 0 O O O O O O a m m m m O O N a F a F a F a F m m a H w a F > r] > F .-] F > a F > F H Z O X .-1 O > N O E a 0 > m 0 \ O Z O Q Q O O a O Q O > m 0 F a W d d F F Q F F W F 3 E E E E F F E F E F a iUi o U a o E .+ a 0 a s O ❑ F a o O a a 0 ❑ Z z m o w £ m w o £ a o w £ a 0 w £ a 0 F a 0 a r� > Z a U m❑ F Z Z❑ D Z D Z Z o Z m Z 00 U Z F❑ w E❑ z Z F❑ m Z F❑ m z Z❑ D z a D w O > > a > 0 > > V > > > > > > > > > £ > a m ❑ d m O U o U O U 0 d > m .z. H H O U V W w M 0 o a w o o 0 O 0 O 0 o 0 0 0 0 0 0 0 0 0 0 > 1 Z > Z m £ N N N m N N N N N N E❑ .+ D z Z Z m Z Z Z Z Z Z ❑ a n n n N n h h h n h d a m w m a o o w E a w o o 0 0 0 0 o o m e o 0 0 0 0 0 0 0 0 O 0 0 0 o m m m rn m 0 0 0 0 0 0 m 0 m 0 0 0 0 0 F OU N N N N l0 V `-I r-1 'i rl N N a o .. 0 .. 0 .. 0 .. 0 a 0 0 .. 0 0 .r 0 .-� 0 .. 0 .. 0 .. 0 .. F m F m ❑ E ❑ n Z O Z O ul d U ❑ Z O Q H 6 U O w a U m ❑ a o z a a a o z o 1 w a a m� � ❑ o a Q o m a ❑ w a a a a s w w a Z o � a w r a a a F w m E w S a w a w a a o F £ z z H a ❑ w «. z w U d N d £ £ o a r a w w a o a a F w w m £ ❑ s .+ F 0 E a n w Z O DO > O O O O O N O O O O O0 033 U H > 4 z 0 0 a 0 0✓1 a U m ❑ ❑ S' a £' 0 N O 4m1 a W a 027 M qZ F Z 0 m N £ Q m E F F w w m N O O f"1 f'1 N E O O Z E w 2 0 o r o £ O n N v i• O N d N O O O t+l O O O 0 0 o r a Z Z F E F O ££ F y£ O O f+l U U £ a a a a r d Z F E F > p F o o m o m o 0 w U > H a a s F a a a'w o o " o > a o Z V Z O Z b y w Z N w > E w > w > Z [.l S > N O j U O U w p o a IU-I o a o v O o 0 0 N N Z y£ O m rl p I -I � y Z Z ul i OF p h h r E Y' Q Z a a m w m a I o o w F a o 0 0 m o 0 0 m o 0 0 £ O m rn N y o o ri E U V •'I Q o 0 0 m o O o y ,n z a o a m n I £ H a a m F Z N of F o m � z oa > > 034 zo O p O F a n a O N F > Q V 028 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:48PM 06/27/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 45898 06/27/01 &01484 JOHN MITCHELL 67.00 45899 06/27/01 COA080 COACHELLA VALLEY WATER 15178.65 45900 06/27/01 GAB050 GABRIEL'S WROUGHT IRON 200.00 45901 06/27/01 GEN100 THOMAS P GENOVESE 35.49 45902 06/27/01 IMPO10 IMPERIAL IRRIGATION DIST 9926.65 45903 06/27/01 LAQ040 LA QUINTA CHAMBER COMMERC 100.00 45904 06/27/01 PET005 CASH/PETTY CASH 260.55 45905 06/27/01 VER200 VERIZON 36.74 CHECK TOTAL 25,805.08 035 029 1 N � ti ti •. •. •. •. •. •. N N N a. o E Z O r N U Q W w W w w w w w w w w W W W w W W w w w W w P H O P �. W z r �n io o m r m m r m o in ri o e r �n m o �n £ ❑ io m m in .+ P .. .r .� �n o rvi m e O N O rvi o m r m W o n m o a r > O m N O w O N O •+ Z x w ca £ z a 2 U Z Q N W a N u a a H a ❑ a a o a F Z 0 a F o F O W E a o £ F 0 U > U > U > U > u > U > u F > O z E w o o a w O F F F w F N m w m m 4] m E F U E O u U U U V U V U U U w a E w F m ❑ a > > > > > > > > > > a U a a u U u U U V U a Q a m 0 o m m m m m m. m m �n m 0 a 0 o O Fi F E o a o a > a p ❑ 00 a a a a a a a❑ a❑ m V z Z a a a a a a a a a a Z w Z N❑ E F F E F H F Z a m VI O w w W w w W W W W W W W 2 W F w U U U U U U U w w F w £ W W> F F F F E F F F F F> E> w> W W W W W W w> W> F p w a a a a a a a a a a w w a a a a a a a z w a 3 3 3 3 3 3 3 3 3 3 a £ W W W W W W w a W W U W O O\ O O O O O w ❑ e N m N m O O rt O1 (n N N > > m 0 O 0 0 - .. P m Z �-. i-. O O O O O O N r E p N£ O a a a z r r r r r m o 0 0 0 0 0 0 0 0 .. 1 0 o y 0 p >>>> e a z m a m w m a o o W F a O O N N (+1 N Cl N N N N O O m m N N O O O O b £ F ❑ o �n �n �n �n �n m �n in in �n �n o vi �n vi �n in m ui 0 0 0 V U .. .. .. .. .. .. ,-. .. .. .. ti .. .-� ti Q O O O o 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 N rl r. fi rl r. P r1 rl rl r. ri fl rl rl r. .4 rl P rl rl ri U F F F F F F F a UI Uf In N N y N W a a a a a a a a a a y N M N M W W W W W W W W W W O p❑❑❑❑❑❑ E F F F E F F F F F H O U m 3 3 3 3 3 3 3 3 3 3 O O O O O O O Qa m£ua xau„HF O� Uaa uaa (aa u a a a o aa a a m > > > > u a a a a z m E w a❑ £ w W W W W W W w W W W N E F M F F. m 0o 4a a z uuuuuuuuuu a rai uai rau�wuai uai i a x a a a a a a a a a a m o m a m m m m m 0 0 0 0 0 0 0 0 0 0 0 a x E£ x E s N a F W W Z O > c O O O O O O O O O O O O O O O O O O O O N m m m m m m m m m m m 0 O 'in O O O O O O O O O O O N O O O O O O O O O U E •. Q Q a a Q a a a Q a m Z a a a a a a a O F U H o 0 0 0 0 0 0 0 0 0 0 a w N E N E M££ Q W a u a u u u u u u u u u u u 0.. .. 036 030 F Z F O r \ N x V Q W W W W W W W W W W m nt P E o Ilr m 10 0 0 l0 r Z E . ti N O W 111 C �n r o e �o ri N x x z x x x x x x a a a a a a a a a U U U U U U V U U F F F F E E F F F a O a F E F F H F F F E Q O Q Z W W W W W W W W W F £ E O m m m a a m m m m o O W F Z F N d N (n m VJ m m V] lW/1 m a O a O F a a a a a a a a a 0 E O > a m m m m m m m m m❑ Q W Z N £ £ £ £ £ £ £ £ £ W �Vi 4Z1 H O a N > > m N IZi -m z D r Z r o � r d Z m W m a i o o W E a O O O O O O O O O N W o 0 0 0 0 0 0 0 o m £ o 0 0 0 0 0 0 0 ri 0 0 ri r m r r I o m r� F 0 N N P h P P N Q O O O O O o o O O o N O O N S S T S 2 2 S x 5 a a a a a a a a a a I V U U U U V U U U W E F F F F F F F E F a Z E F E E F E F F F m F W W W W W W W W W Z a m a a a a a a a a a Q a x x T x x x x x z a LL O m m m m m m m m m a a O Q Q a Q a a Q a Q W m H Z W U U U U U U U U U > Z 0 > ill N �I1 ut N N N N N O m o 0 0 0 o O 0 O 0 O 0 O 0 0 O N O F F F E E F F F F E a U W W W W W W W W W W 037 031 Tht44Q" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 17, 2001 ITEM TITLE: Transmittal of Treasurer's Report as of May 31, 2001 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: I -- STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated May 31, 2001 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. bm M. Falconer, kinance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 038 Twr 4ZAQ" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer. Finance Director/Treasurer SUBJECT: Treasurer's Report for May 31, 2001 DATE: June 20, 2001 Attached is the Treasurer's Report for the month ending May 31, 2001. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash $1,842,622 (1) ($1,076,072) $766,550 ($1,076,072) LAIF $8,859,754 0 8,859,754 0 US Treasuries (2) $28,960,566 10,000,000 (9,000,000) (84,351) 29,876,215 915,649 IUS Gov't Agencies (2) $12,929,508 7,164,000 (5,000,000) 28,854 15,122,362 2,192,854 j Commercial Paper (2) $3,493,054 10,500,000 (3,500,000) (19,920) 10,473,134 6,980,080 Mutual Funds $10,624,606 0 1 71,985) 10,552,621 (71,985)_ Total $66 710 110 $27 664 000 $18 648 057 $75 417 $75 650 636 1 $8 940 526 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. ate (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 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IN 10 p p ILL N CI L. ('11m Ib b i, b: h �O d�p m: ^17m1/]m' NN KIWI N N VO WII �I'l�-� m�(O mrNp O W O b . N d O �VpIONmp NR)�OONO it) Imo b 0 d OI-(')-Q� N N m c0 V1 mNmbQ VOi m V mmbOmQ N N W b N 11p LL NI7N�N I7mm�I7N O M O n n N mSom"A"O W rn m b p�Q pPmC o �i Or�O O v m tQp yQ� A OmQOOn d u p � Imp Q N QG I ( d E = u a o L H H � C I � N Y R -I Id c ep d C a N Wg N Im U E t Y o a c ia i Y d �d O K Y C U C C d-�'w m �0 J. 10 a0 _ 0 W z t m. ��o»00000e= t000 ;gam»»»»»'td LJ Prim! 19M mom 2 s s��= I x s >> s ^x •x x 4 E s§= ,g............ 6� ego goo»»»»»»» Sao uc= „.x�o$ma 045 008 CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET ISISIM7 FIXED LONGTERM FIXED LONGTERM FINANCING LONGTERM GRAND CITY ASSETS DEBT RDA A35US DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH (10,288 549 25) 18,866,583 43 101,09221 867712639 LORP INVESTMENT IN POOLED CASH W5,000.00 805 000 00 INVESTMENT T-BILUNOTES S OTHER 55644,000.00 5564400000 AUTO MALL CASH IW,NIS7 1fi0.981 6' LORP CASH (17, 805.19) 117 805 191 BOND REDEMPTION CASH 185.013.54 1 540 W IN 554 5C BOND RESERVE CASH BOND PROJECT CASH 982592782 540.136 34 10 366 064 16 BOND ESCROW CASH PETTY CASH 1,000.00 1 000 00 _ CASH S INVESTMENT TOTAL 15, ,Q2,42 29662, 71960 642.]fi9.51 ]5.822.92153 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 42,248.25 WSW 00 8,01000000 8113.14825 PREMIUM/DISCOUNT ON INVESTMENT (172,2NA5) 0.50 049 (172.28516) LQRP-ACCOUNTS RECEIVABLE 8344381 83 443 81 INTEREST RECEIVABLE LOAWNOTES RECEIVABLE 2,681.706 20 2.681 706 2C DUE FROM OTHER AGENCIES 75,00000 t5 000 00 DUE FROM OTHER AGENCIES -CVAG 2,299W6.W 229909669 CVAG ALLOWANCE (2,299.096. W) 1229909669' DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 856,604.19 551 ON 04 1 407 642 23 DUE FROM RDA 8,497,550.21) 8 497 55C 2C INTEREST ADVANCE -DUE FROM RDA 2,7W 7" 46 2 799 744 4E ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE 3, 138.66 313866 ACCRUED REVENUE 83340 S33 40 TRAVEL ADVANCES 2,228.50 2 22850 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 12,044,228. 11 3377.921.95 8,01000049 23432.15055 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75,00 7500 MISC DEPOSITS 2, 100.00 _ 2100 DO DEPOSITS TOTAL 2.17500 2.175 00 GENERAL FIXED ASSETS 1386,331.67 15,590,69900 9,98827905 2696530972 ACCUMULATED DEPRECIATION (812,743,27) (812.74327) AMOUNT AVAILABLE TO RETIRE LT DEBT 3,395,117.03 3 395, 117 03 AMOUNT TO BE PROVIDED FOR LIT DEBT 1,645,64T34 95, 09.50568 __ 8.010000 DO 105. 135. 15302 TOTAL OTHER ASSETS 573688AD 15,59g159900 1,645,647.34 9,98827905 98,874,62271 8, 010 000 00 134, 682 836 50 TOTAL ASSETS W13742393 1559069900 164564734 1I.N064155 998827905 98874622. 71_ 86527700Q 8_019,90000__. 23233,940p8358 LIABILITIES: PAYABLE 84 766084 DUE TO OTHER AGENCIES DUE TO T 3,311 34 589434.26 34 DUE TO OTHER FUNDS 89 d34.26 1318.20797 tAW 64223 40764223 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 6,029.10 6,02910 PAYROLL LIABILITIES 5,W5.18 500518 STRONG MOTION INSTRUMENTS 1,175,90 117590 FRINGE TOED LIZARD FEES 78,981.SO 78.981!0 SUSPENSE 4,527.65 4.527 85 DUE TO THE CITY OF LA OUINTA PAYABLES TOTAL 766,125.97 1.318. 207.97 2 684.333 94 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 467,774.87 467.774 87 LORP DEPOSITS 1466300 14 663 00 DEVELOPER DEPOSITS 1068,59d46 1.068594 46 MISC. DEPOSITS 439,839.W 439.839.50 AGENCY FUND DEPOSITS 2,056,784.30 _ - 2.056.784430 TOTAL DEPOSITS 4, 032,993.13 14663.00 4047.65613 DEFERRED REVENUE 8, 27D.67 8,010. 000. 00 8.018.27067 OTHER LIABILITIES TOTAL 8,270,67 8010000.00 8018, 27667 COMPENSATED ABSENCES PAYABLE 321,991.94 32199194 DUE TO THE CITY OF ILA OUINTA 1, 323,655 40 11, 297 298 46 12, 620 953 86 DUE TO COUNTY OF RIVERSIDE - 12,749, 102.00 12.249. 10200 DUE TO L.V. UNIFIED SCHOOL DIST. 9418,22225 9418.222 25 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 65 910 000 00 8010 00000 73.920.000 00 TOTAL LONG TERM DEBT 1, 645 647.34 98,8]4.622 71 8 WOOD 1 p8.530 270 05 TOTAL LIABILITIES 4,607,389.77 1,645.64734 1, 332870.97 98,874.62271 8,010.00000 8.01000000 122. 680530.79 EQUITY -FUND BALANCE 583W 034.16 15,5990900 31707, 770. 58 998827905 642, 77000 111.259.55279 TOTAL LIABILITY S EQUITY 5813742393 15W069900 1645 647 34 33 040 641 55 998827905 9887462271 5 652 770 00 __8.0100W. 0000 23394008J58 000 CASH S INVESTMENT TOTAL 75,822,921.0 PREMIUM/DISCOUNT ON INVESTMENT (1722B6.7S1 TOTAL 75,860,838.37 4 T� nnq T� 4a�w AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 17,2001 ITEM TITLE: Transmittal of Revenue and Expenditure Reports dated May 31, 2001 and Investment Summary Report for the Quarter Ending June 30, 2001 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: a STUDY SESSION: PUBLIC HEARING: Transmittal of the May 31, 2001 Statement of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending June 30, 2001. s n M. Falcondr, Finance Director A roved fbmi ion by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, May 31, 2001 2. Investment Summary Report for the Quarter Ending June 30, 2001 047 ATTACHMENT 1 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2000 - 5/31/2001 FUNDS BUDGET RECEIVED RECEIVED General Fund Revenues $12,787,298.00 $16,112,801.88 126.0% Library 162,634.00 168,263.71 103.5% Gas Tax Revenue 591,177.92 600,772.09 101.6% Cmaq/Istea 287,423.00 0.00 0.0% Federal Assistance 340,400.00 0.00 0.0% Assessment District 2000-1 0.00 78,051.41 0.0% Slesf (Cops) Revenue 175,259.00 104,026.57 59.4% Local Law Enforcement 49,864.00 50,942.84 102.2% Lighting & Landscaping 778,000.00 770,345.58 99.0% Quimby 64,000.00 18,615.74 29.1% Infrastructure 358,989.00 118,722.90 33.1% Village Parking 1,500.00 1,008.85 67.3% South Coast Air Quality 22,044.00 20,602.86 93.5% Lq Public Safety Officer 2,200.00 2,362.54 107.4% Interest Allocation 0.00 1,029,670.42 0.0% Capital Improvement 45,281,338.02 11,207,692.05 24.8% Lq Norte Capital Improvement 0.00 1,998.09 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 431,302.00 444,295.22 103.0% Arts In Public Places 222,700.00 151,697.82 68.1% Transportation 2,198,180.00 2,707,643.35 123.2% Parks & Recreation 221,500.00 406,815.85 183.7% Civic Center 303,900.00 609,388.70 200.5% Library Development 167,900.00 283,044.01 168.6% Community Center 58,600.00 108,125.32 184.5% Street Facility 10,500.00 25,570.15 243.5% Park Facility 3,200.00 6,082.94 190.1% La Quinta Financing Authority 688,130.00 753,250.29 109.5% RDA Project Area No. 1 24,550,109.63 21,786,824.46 88.7% RDA Project Area No. 2 9,199,530.00 8,692,505.22 94.5% Total L $98 968,678.57 $66,261 120.86 67.0% 00 048 CITY OF LA OUINTA EXPENDITURES -ALL FUND: 07/01/2000-513112001 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $14,775,995.33 $10,273,778.77 $74,480.66 $4,427,735.90 69.5% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 591,177.92 383,533.26 0.00 207,644.66 64.9% Cmaq/lstea 287,423.00 0.00 0.00 287,423.00 0.0% Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,188,059.00 25,889.39 0.00 2,162,169.61 1.2% Slesf (Cops) Revenue 173,759.00 101,252.23 0.00 72,506.77 58.3% Local Law Enforcement 50,164.00 0.00 0.00 50,164.00 0.0% Lighting & Landscaping 778,000.00 713,166.63 0.00 64,833.37 91.7% Quimby 329,844.46 49,966.37 0.00 279,878.09 15.1% Infrastructure 5,344,792.25 2,278,512.89 0.00 3,066,279.36 42.6% Village Parking 29,236.00 0.00 0.00 29,236.00 0.0% South Coast Air Quality 5,700.00 6,340.00 0.00 (640.00) 111.2% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 45,281,339.60 11,207,692.05 0.00 34,073,647.55 24.8% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 496,413.00 350,726.36 0.00 145,686.64 70.7% Arts In Public Places 734,064.00 145,293.55 0.00 588,770.45 19.8% Transportation 1,518,322.00 33,876.10 0.00 1,484,445.90 2.2% Parks & Recreation 2,020,000.00 0.00 0.00 2,020,000.00 0.0% Civic Center 203,700.00 195,008.00 0.00 8,692.00 95.7% Library Development 525,000.00 975.00 0.00 524,025.00 0.2% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% La Quinta Financing Authority 1,205,861.78 688,087.50 0.00 517,774.28 57.1% RDA Project Area No. 1 36,090,521.77 22,017,446.81 0.00 14,073,074.96 61.0% RDA Project Area No. 2 17,517,869.75 7,784,779.30 0.00 9,733,090.45 44.4% Total $130 288 242.86 $56 256 324.21 $74,480.66 $73 957 437.99 43.2°/ 040 r 004 CITY OF LA QUINTA 07/01/2000 - 5131/2001 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 520,600.00 453,722.78 66,877.22 87.2% No Low Property Tax Distribution 441,800.00 657,595.62 (215,795.62) 148.8% Document Transfer Tax 275,040.00 415,659.19 (140,619.19) 151.1% Sales Tax 2.683,750.00 3,160,380.24 (476,630,24) 117.8% Transient Occupancy Tax 3,289,100.00 3,711,480.09 (422,380.09) 112.8% Franchise Tax 349,500.00 539,235.99 (189,735.99) 154.3% TOTALTAXES 7,559,790.00 8,938,073.91 (1,378,283.91) 118.2% LICENSE & PERMITS: Business License 130,900.00 141,572.15 (10,672.15) 108.2% Animal License 8,400.00 12,406.50 (4,006,50) 147.7% Building Permits 412,500.00 1,198,420.16 (785,920.16) 290.5% Plumbing Permits 89,400.00 187,523.29 (98,123.29) 209.8% Electrical Permits 68,000.00 197,824.38 (129,824.38) 290.9% Mechanical Permits 35,800.00 110,518.14 (74,718,14) 308.7% Misc. Permits 57,900.00 45,509.19 12,390.81 78.6% TOTAL LICENSES & PERMITS 802,900.00 1,893,773.81 (1,090,873.81) 235.9% FEES: Sale of Maps & Publications 4,400.00 3,515.87 884.13 79.9% Community Services Fees 143,675.00 114.685.47 28,989.53 79.8% Bldg & Safety Fees 305,528.00 812,223.78 (506,695.78) 265.8% Community Development Fees 161,100.00 286,052.07 (124,952.07) 177.6% Public Works Fees 270,000.00 562,707.57 (292,707.57) 208.4% TOTALFEES 884,703.00 1,779,184.76 (894,481.76) 201.1% INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,078,800.00 1,194.615.73 (115,815.73) 110.7% Motor Vehicle Code Fines 56,250.00 49,018.27 7,231.73 87.1 % Parking Violations 22,300.00 39,175.96 (16,875.96) 175.7% Misc Fines 3,600.00 12,075.25 (8,475.25) 335.4% AB939 86,600.00 258,905.42 (172,305,42) 299.0% State of California Grant 115,355.00 148,674.80 (33,319,80) 128.9% CSA152 Assessment 113,800.00 3,340.00 110,460,00 2.9% _ TOTAL INTERGOVERNMENTAL 1,476,705.00 1,705,805.43 (229,100.43) 115.5% INTEREST 1,519,000.00 1,646,359.55 (127,359.55) 108.4% MISCELLANEOUS Miscellaneous Revenue 68,900.00 50,669.16 18,230.84 73.5% Cash Over/(Short) 0.00 (6,56) 6.56 0.0% TOTAL MISCELLANEOUS 68,900.00 50,662.60 18,237.40 73.5% TRANSFER IN 475,300.00 98,941.82 376,358.18 20.8% _ TOTAL GENERAL FUND 12,787298.00 16,112,801.88 (3,325,503.88) 126.0% 050 004r CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQIISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 150,000.00 0.00 100.0% 12,634.00 18,263.71 (5,629.71) 144.6% 162,634.00 168,263.71 (5,629.71) 103.5% 135,600.00 136,110.08 (510.08) 100.4% 98,200.00 97,977.36 222.64 99.8% 175,100.00 179,652.28 (4,552.28) 102.6% 5,000.00 5,000.00 0.00 100.0% 172,777.92 172,777.92 0.00 100.0% 4,500.00 9,254.45 (4,754.45) 205.7%_ 591,177.92 600,772.09 (9,594.17) 101.6% 287,423.00 0.00 287,423.00 0.0% 0.00 0.00 0.00 0.0% _ 287,423.00 0.00 287 423.00 0.0% 340,400.00 0.00 340,400.00 0.0% 0.00 0.00 0.00 0.0% 340,400.00 0.00 340 400.00 0.0% Interest 0.00 78,051.41 (78,051.41) 0.0% Assessment Bond Proceeds 0.00 0.00 0.00 0.0% Prepayments -sewer assessments 0.00 0.00 0.00 0.0% TOTAL PROPOSED ASSESSMENT DISTRIC 0.00 78,051.41 (78 051.41) 0.0% _ SLESF(COPS)REVENUE: SLESF (Cops) Funding 173,759.00 100,027.94 73,731,06 57.6% Interest 1,500.00 3,998.63 (2,498.63) 266.6% TOTAL SLESF (COPS) 175 259.00 104 026.57 71 232.43 59.4% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE LLEBG Funding 49,564.00 49,772.00 (208.00) 100.4% Interest 300.00 1,170.84 (870.84) 390.3% Transfer in 0.00 0.00 0.00 0.0% TOTAL LLEBG 49,864.00 50,942.84 (1 07&84) 102.2% LIGHTING & LANDSCAPING REVENUE Assessment 773,700.00 766,657.62 7,042.38 99.1% Developer 0.00 3,750.00 (3,750.00) 0.0% Interest 4,300.00 (62,04) _ 4,362.04 -1.4% TOTAL LIGHTING & LANDSCAPING _ 778 000.00 770 345.58 7,654.42 99.0% 051 01% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTALSCAQ LQ PUBLIC SAFETY OFFICER FUND Transferin Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transferin TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID DSUSD State of California SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 55,000.00 0.00 55,000.00 0.0% 9,000.00 18,615.74 (9,615.74) 206.8% 64,000.00 18 615.74 45 384.26 29.1 0,00 0.00 0.00 0.0% 358,989.00 118,722.90 240,266.10 33.1% 358,989.00 118,722.90 240 266.10 33.1 % 1,500.00 1,008.85 491.15 67.3% 1,500.00 1,008.85 491.15 67.3% 21,244.00 19,185.05 2,058.95 90.3% 800.00 1,417.81 (617.81) 177.2% 22044.00 20,602.86 _ 1,441.14 93.5% 2,000.00 2,000.00 0.00 100.0% 200.00 362.54 (162,54) 181.3% 2,200.00 2,362.54 (162.54) 107.4% 0.00 1,029,670.42 (1,029,670.42) 0.0% 0.00 0.00 0.00 0.0% 0.00 1,029.670.42 (1,029,670.42) 0.0% 14,901,057.28 4,335,587.87 10,565,469.41 29.1% 1,922,975.00 213,068.97 1,709,906.03 11.1% 0.00 0.00 0.00 0.0% 0.00 0.00 0,00 0.0% 0.00 0.00 0.00 0.0% 12,168.00 0.00 12,168.00 0.0% 7,044.00 0.00 7,044,00 0.0% 530,600.00 0.00 530,600.00 0.0% 953,244.74 933,390.00 19,854.74 97.9% 67,000.00 0.00 67,000.00 0.0% 25,905.00 0.00 25,905.00 0.0% 531,364.00 144,268.61 387,095.39 27.2% 515,784.00 159,866.58 345,917.42 32.9% 5,411,510.02 20,402,685.98 21.0% _25,814,196.00 45 281 338.02 11,207 692.05 34 073 645.97 24.8% 052 007 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges Interest Transfers In TOTAL EQUIPMENT REPLACEMENT ARTS IN PUBLIC PLACES REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 1,998.09 (1,998.09) 0.0% _ 0.00 1,998.09 (1998.09) 0.0% 11,000.00 0.00 11,000.00 0.0% 0.00 0.00 0.00 0.0% 11,000.00 0.00 11,000.00 0.0% 372,202.00 374,74&00 (2,546.00) 100.7% 59,100.00 69,547.22 (10,447.22) 117.7% 0.00 0.00 0.00 0.0% 431,302.00 444 295.22 (12 993.22) 103.0% ' Arts in Public Places Deposits 196,900.00 131,342.40 65,557.60 66.7% ' Arts in Public Places Credits Applied 0.00 0.00 0.00 0.0% Interest 25,800.00 20,355.42 5,444.58 78.9% TOTAL ARTS IN PUBLIC PLACES 222,700.00 151 697.82 _ 71,002.18 68.1%___ " These amounts are deposits and are treated as liabilities and not as revenues. - TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER 284,000.00 716,435.85 (432,435,85) 252.3% 23,100.00 100,127.50 (77,027,50) 433.5% 1,891,080.00 1,891,080.00 0.00 100.0% 2 198 180.00 2,707,643.35 (509 463.35) 123.2% 201,000.00 379,805.91 (178,805.91) 189.0% 20,500,00 27,009.94 (6,509.94) 131.8% 0.00 0.00 0.00 0.0% 221 500.00 406,815.85 (185 315.85) 183.7% 284,500.00 576,205.09 (291,705,09) 202.5% 19,400.00 33,183.61 (13,783.61) 171.0% 303 900.00 609 388.70 (305 488.70) 200.5% _ 053 008 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transferin TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 222,743.38 (72,743.38) 148.5% 17,900.00 60,300.63 (42,400.63) 336.9% _ 0.00 0.00 0.00 0.0% 167 900.00 283 044.01 (115 144.01) _ 168.6% 53,500.00 100,937.86 (47,437.86) 188.7% 5,100.00 7,187.46 (2,087.46) 140.9% 58,600.00 108 125.32 (49 525.32) _ 184.5% 9,500.00 24,106.65 (14,606.65) 253.8% 1,000.00 1,463.50 (463,50) 146.4% 10 500.00 25 570.15 _ (15 070.15) 243.5% 3,000.00 5,657.80 (2,657.80) 188.6% 200.00 425.14 (225.14) 212.6% 3,200.00 6,082.94 (2,882.94) _ 190.1 % 054 r 009 07/01/2000 - 5/31/2001 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: FINANCE: CITY CLERK LEGISLATIVE 585,850.00 519,972.21 0.00 65,877.79 88.8% CITY MANAGER'S OFFICE 628,625.00 468,523.70 10,265.48 149,835.82 74.5% ECONOMIC DEVELOPMENT 866,350.00 873,064.21 0.00 (6,714.21) 100.8% PERSONNEL/RISK MGT 454,562.00 290,135.43 175.00 164,251.57 63.89% TOTAL GENERAL GOVERNMENT 2,535,387.00 2,151 695 55 10,440.48 373,250.97 84.9% FISCAL SERVICES 505,210.00 403,007.82 30,200.00 72,002.18 79.8% CENTRAL SERVICES 477,715,00 351,705.72 27,217.05 98,792.23 73.6% TOTAL FINANCE 982,925.00 754,713.54 57,417. 05 170,794.41 76.8% 369,295.00 298,023.58 5, 216. 18 66,055.24 80.7% COMMUNITY SERVICES SENIOR CENTER 249,190.00 188,206.63 0.00 60,983.37 75.5% PARKS & RECREATION ADMINISTRATION 667.750.00 439,923.71 0.00 227,826.29 65.9% PARKS & RECREATION PROGRAMS 90,100.00 59,563.26 0.00 30,536.74 66.1 % TOTAL COMMUNITY SERVICES 1,007,040.00 687,693.60 0,00 319,346. 40 _ 68.3% POLICE 3,774,313. 00 2,524,121.56 1,406.95 1,248,784. 49 66.9% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 185,782.00 204,453.25 0.00 (18,671,25) 110.1 % CODE COMPLIANCE 519,625.00 384,026.72 0.00 135,798.28 73.9% ANIMAL CONTROL 198, 155.00 126,982.15 0.00 71,172.85 64.1% BUILDING 815,371_00 609,384,66 0.00 205,986.34 74.7% EMERGENCY SERVICES 23,141.00 19,464.30 0.00 3,676.70 84.1% FIRE 27,278,00 2,713.88 0,00 24,564.12 9.9% CIVIC CENTER BUILDING -OPERATIONS 1,108,540,00 1,108,D03.80 0,00 536,20 100.0% TOTAL BUILDING & SAFETY 2,878,092.00 2,455 028. 76 0,00 423,063.24 85.3% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 475,465.00 327,844.56 0.00 147,620.44 69.0% CURRENT PLANNING 905,200.00 473,266.78 0.00 431,933.22 52.3% TOTAL COMMUNITY DEVELOPMENT 1, 380,665. 00 801, 111.34 0.00 579,553.66 58.0% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 215,080.00 189,849,54 0.00 25,230.46 88.3% DEVELOPMENT & TRAFFIC 825,251.33 631,107.28 0.00 194,144.05 76.5% MAINT/OPERATIONS - STREETS 1,188,513.00 466,438.13 0.00 722, 074.87 39.2% MAINT/OPERATIONS- LTG/LANDSCAPING 1,454,552,00 1, 112, 154.97 0.00 342,397.03 765% CAPITAL PROJECTS 485,663,00 135,292.48 0,00 350,370.52 27.9% TOTAL PUBLIC WORKS 4,169,059.33 2,534,842.40 0.00 1,634,216.93 _ 60.8% TRANSFERS OUT 1,555,785.00 794,361.59 0.00 761,423.41 51.1% GENERAL FUND REIMBURSEMENTS (3, 876 566 00) (2,727,813.15) 0.00 (1,148,752.85) 70.4% NET GENERAL FUND EXPENDITURES 14,775 995.33 10 273 778.77 74,480.66 4 427 735.90 69.5% 010 CITY OF LA QUINTA 07/01/2000 - 6/31/2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0,00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 418,400.00 383,533.26 0.00 34,866.74 91.7% TRANSFER OUT 172,777.92 0.00 0,00 172,777.92 0.0% REIMBURSE GE TOTAL GAS TAX 591177.92 383533.26 0.00 20764466 649% QUIMBY FUND: TRANSFER OUT 329 844.46 49 966,37 000 279,87809 15 1 % FEDERAL ASSISTANCE FUND: TRANSFER OUT 130 000.00 0 00 0,00 130 000.00 0 0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 6,340,00 0.00 (640.00) 111.2% TRANSFER OUT 0.00 0.00 0.00 0.0 % TOTAL SOUTH COAST AIR QUALITY 5,700.00 6,340.00 000 (640,00) 111 2% CMAQ/ISTEA TRANSFER OUT 287,423 00 0.00 0.00 287 423.00 0.0% VILLAGE PARKING TRANSFER OUT 29 236.00 0.00 000 29,236 00 0 0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 5Q 164.00 0.00 0.00 5 6464.00 0.0 % SLEF(COPS) TRANSFER OUT 173,759.00 101 252.23 0,00 72. 00677 58.3% LIGHTING S LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 778,000.00 713,166.63 0.00 64,833.37 91.7% TRANSFER OUT 0.00 0.00 0.00 0Q00 0.0% TOTAL LTG/LANDSCAPING FUND 778 000.00 713 166.63 0.00 64,833 37 91.7% INFRASTRUCTURE: CONSTRUCTION 46,700.00 0.00 0.00 46,700,00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0,00 00% TRANSFER OUT 5,298,092. 25 2,278,512.89 0.00 3,019,579,36 43.0% TOTAL INFRASTRUCTURE 5 344 792.25 2 278 512.89 0.00 3 066 279.36 42.6% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 25,889.39 0,00 (25,889.39) 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,188,059. 00 0.00 0.00 2,188,059.00 0.0% TOTAL AD 2000-1 2,188,059 00 25 889.39 0.00 2.162 169.61 1.2% ()5A n CITY OF LA QUINTA 07/01 /2000 - 6/31/2001 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 54,000,00 0.00 0.00 54,000.00 0.0% TRANSFER OUT 1,464,322.00 33,876.10 0.00 1,430,445. 90 2.3% TOTAL TRANSPORTATION 1,518,322 00 33,87610 0,00 1 484,44590 2 2% PARKS & RECREATION PROGRAM COSTS 0.00 0,00 0.00 0,00 0.0% TRANSFER OUT 2,020,000.00 0.00 0.00 2,020,000,00 0.0% TOTAL PARKS 8 RECREATION 2,02D,000.00 0.00 000 2 020 000 00 0 0% CIVIC CENTER PROGRAM COSTS 0.00 8,283.00 0.00 (8,283. 00) 0.0% REIMBURSE GENERAL FUND 203,700.00 186,725.00 0.00 16,975.00 91.7% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 203 700.00 195 008.00 000 8,69200 _ 95 7% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 525,000.00 975.00 0.00 524,025.00 0.2% TOTAL LIBRARY DEVELOPMENT 525 000.00 975. 00 000 524,02500 0 2% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0,00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 _ 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 000 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0,00 0A0 ___ 0 0% PARK FACILITY PROGRAM COSTS 0.00 0.00 000 0.00 0.0% TRANSFER OUT _ 0.00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 _ 0.00 0.00 0.0 % CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 44,192,660. 06 11,045, 898. 25 0.00 33,146,761. 81 25.0% PROJECT REIMBURSEMENTS TO GEN FUND 1,088, 679,54 161,793.80 000 926,885.74 14.9% TOTAL CAPITAL IMPROVEMENT 45,281 339.60 11 207 692.05 000 34 073 647 55 24 8% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 202,700.00 1,024.94 0.00 201,675.06 0.5% CIP EXPENSES 531,364.00 144,268.61 0.00 387,095.39 27.2% TOTAL ART IN PUBLIC PLACES 734 064.00 _ 145 293.55 0.00 588 770.45 _ _ 19.8% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11 000.00 0,00 coo 11,00000 0 0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 496 413.00 350 726.36 000 145 686 64 70.7 % 057 012 City of La Quints Quarterly Investment Summary - Footnote 1 June 30, 2001 Treasury Treasury Treasury Treasury Treasury sal Home Loan Bank r Corporation mon Smith Barney Treasury ual Home Loan Mortgage iral Farm Credit Bank ian Stanley D.Witter rral National Mortgage Assoc. Treasury I Agency Investment Fund Less % Attributable to RDA Less %Attributable to Financing Authority Total City Pooled Investments Treasury Note Treasury Note Treasury Note Treasury Note Treasury Note Note Commercial Paper Commercial Paper Treasury Bills Note Note Commercial Paper Note Treasury Note State Pool Footnote 1 - The Quarterly Investment Report does not include the City of La Quints checking account, sweep account , Housing Program account or petty cash account. Market Value is based upon most current information available. Par Value 1.980,000 4,000,000 ' 4,000,000 3,500,000 4,000,000 31000,000 2.000,000 2,000.000 10,000,000 5,000,000 2,164,000 j 2,000,000 5,000,000 2,500,000 1 7.736,372 1.123,381 560,003,753 ATTACHMENT 2 2,020,219 4,060,000 4,009,781 3.555,844 4,032.500 3,007,500 1,993,462 1,993,630 9.908,717 4,969,500 2,143,312 1.992,574 4,957,067 2,500,000 7,736,372 1,983,962 3,996,572 3,995,982 3.487.350 4,005,273 2.997,211 1.996,477 1.994.554 9,940,017 5,000,000 2,149,913 1,993,507 4,962,917 2,500.000 7.736.372 (16,205,046) (299) 43658141 M, COUNCIL/RDA MEETING DATE:JUIy 17, 2001 ITEM TITLE: Acceptance of Improvement Associated with Tract 28470-2, The Traditions AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept improvements to Tract 28470-2 and authorize staff to release security upon receiving warranty security. None. None. Tract 28470-2 is located east of Avenue Bermudas, and south of Avenue 52 (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1 . Accept improvements to Tract 28470-2 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. 059 T:\PWDEPT\STAFF\LINDSEY\TRACTS\28470-2\010717 C R.wpd Respectfully submitted, rl � Chris A. Vo Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline T:\MDEP STAFF\LINDSEV\TRACTS\286]0-2\01071] C R.wpd 002 060 �pi1{NR(OyW }uYlO it 1. O[t 1610.a 06101 ONE ATTACHMENT ------.-RENMNDER- ---.- ` - -V- = — — j A jig Gii Y ` c { ' 1 n ~ i I t dm' C i 9 AVENIDA BERMUDAS N P I Y P�Ld. m 6- 62aL lr _N 'a A � w G GGeGGGGG"z EGFG"aG?:"c?:?3GtiDYi?co:g in yi::Sie'yeK?`_irisii:fi aee Mir�Yt�i! "'0O!FlaE'zEiiz!liiiFzziri!!!i:lz( i iitliY iltYiiiiiYitlritttk?YttitiFi •iaFF a..Eziai?iFF!!!F!a!lrEiEaia!-R@ 4?its,!!i?ir?!i?teircc:Yraib?ii:iR4 ayvz._: az tacii!i-r F riraiziliieeiz 5ii?kii:??ari?{i4: rt!??pr??kk?!t FSFGGGFGFEGEGFGEFGFEGFF a:ccxaa'lccccc:cccF t5F99F4!1!t/y8a9eSE iK!•t!f !ai!{ !E6g!'e a eaiaiiiiYiaat_F°iSFEeFaeeriiiai a "a ielelalE :ii?%ii■tiltr4tri:??%tb?i4lr??ittt:i!%aiitd EISEN ER EV 6i ¢ "10 4 061 Improvement Streets and Drainage Sanitary Sewer Domestic Water Electrical Monuments Construction Subtotal TOTAL ATTACHMENT 2 TRACT 28470-2 Performance Payment Warranty Security Security Security $447,067 $447,067 $44,707 $147,637 $147,637 $14,764 $396,935 $396,935 $39,693 $170,000 $170,000 $17,000 $6,000 $ 0 $ 0 $1,167,639 $1,161,639 $116,164 $1,167,639 $1,161,639 $116,164 Release performance security when warranty security is received. Release payment security in 90 days (October 16, 2001). Release warranty security in one year (July 17, 2002). ()5 T:\PWDEPT\STAFF\LINDSEV\TRACTS\28470-2\010717 C R.wptl 9 O AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: July 17, 2001 CONSENT CALENDAR: 6 ITEM TITLE: Acceptance of Improvement Associated STUDY SESSION: with Tract 28470-3, The Traditions PUBLIC HEARING: Accept improvements to Tract 28470-3 and authorize staff to release security upon receiving warranty security. None. None. Tract 28470-3 is located east of Avenue Bermudas, south of Avenue 52 and is within the southernmost portion of the Tradition development (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 28470-3 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. 063 T:\PWDEPT\STAFF\LINDSEY\TRACTS\28470-3\010717 C R.wpd Respectfully submitted, Chris A. V gt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Security Outline T:\MDEMSTAFRLINDSEY\TAACTS\28470-3\010717 C R.wpd ATTACHMENT 1 ry 0 ry Ld z w cn w AVE. CALLE Q 0 w m I z w Q 111 Z z 50 c� TAMPICO AVE. 52 ABANDONED AVE. 52 PROJECT LOCATION VICINITY MAP N.T.S. 065 004 ATTACHMENT 2 TRACT 28470-3 Performance Payment Warranty Improvement Security Security Security Streets, Grading & Drainage $125,079 $125,079 $12,508 Sanitary Sewer $26,422 $26,422 $2,642 Domestic Water $26,087 $26,087 $2,609 Electrical $15,000 $15,000 $1,500 Monuments $4,500 $ 0 $ 0 Construction Subtotal $197,088 $192,588 $19,259 TOTAL $197,088 $192,588 $19,259 Release performance security when warranty security is received. Release payment security in 90 days (October 16, 2001). Release warranty security in one year (July 17, 2002). T:\MDEFT\STAFF\LINDSEV\TRACTS\28470-3\010717 C R.wpd 0 6 G )055 ID � AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE:JuIy 17, 2001 CONSENT CALENDAR: ITEM TITLE: Acceptance of Improvement Associated STUDY SESSION: _ with Tract 28867, The Traditions PUBLIC HEARING: Accept improvements for Tract 28867 and authorize staff to release security upon receiving warranty security. None. None. Tract 28867 is located east of Avenue Bermudas, south of Avenue 52 and is a re -subdivision of a portion of Tract 28470-1 and Tract 28470-2 , of the Tradition development (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 28867 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. 067 T:\R DEMSTAFF\IINDSEV\TRACTS\288E7\010717C R.wpd Respectfully submitted, 4 �/� / Chris A. Vogt Public Works Director/City Engineer Approved for submission by: homas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline Mw T:\MDEP STAFF\LINDSEV\TRACTS\2886]\01071]C R.wpd UU� ATTA NTT vgtg I 9 lie Ni M1 B� qy NM for M g j ;f I`` r - C• Fa F 8 I s+�I � F 4�^ F8 8 8 I i• I 8 C F R s a F a x a_ =I8380 i8R8 I �I • � C - - - - - - - - - IY YIYtr1 F1� 'Y'ii YYtr HtY t 6l a1i al�i as aa�$El�i2R!?ic6�ca6E��E�ii l�RGggn sif 'Ecaaa nieii E-cccElEEl6BEBBEBE62BB6B2EB26B �a9YY��+��aaM�t59a�;.:�1:�p9h�oglgqtk� �2�9wA��dla�ei�a��¢1�8M68 ��bax��yyyy�gqaaaMepp�yyyyty�y:�ey=��y`��o?yyyy�bbna��kk`` �601t��p�`Zi Otr�gp��lY1Pp��kt��l6 �'aFoaeenee Ea EEE'c3EEEEEEB682d xa E �I J ss 10 4. ATTACHMENT 2 TRACT 28867 Performance Payment Warranty Improvement Security Security Security Streets, Grading & Drainage $870,656 $870,656 $87,066 Domestic Water $428,588 $428,588 $42,859 Sanitary Sewer $253,145 $253,145 $25,315 Electrical $302,500 $302,500 $30,250 Monumentation $25,000 $ 0 $ 0 Construction Subtotal $1,879,889 $1,854,889 $185,490 TOTAL $1,879,889 $1,854,889 $185,490 Release performance security when warranty security is received. Release payment security in 90 days (October 16, 2001). Release warranty security in one year (July 17, 2002). 070 T:\MDERT\STAFF\LINDSEV\TRACTS\28867\010717 C R.wpE COUNCIL/RDA MEETING DATE: July 17, 2001 ITEM TITLE: Acceptance of Improvement Associated with Tract 28612, The Traditions AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ki if] 111 9W *xy 11101 PUBLIC HEARING: Accept improvements to Tract 28612 and authorize staff to release security upon receiving warranty security. None. None. Tract 28612 is located east of Avenue Bermudas, south of Avenue 52 and is a subdivision of Lot 43 of Tract 28470-1, of the Tradition development (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 28612 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. 071 T:\PWDEMSTAFF\LINDSEV\TRACTS\28612\010117 C R.wpd Respectfully submitted, zo/� Chris A. Vo t Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline 072 T:\RWDEFT\STAFF\LINDSEY\TRACTS\28612\010)1) C R.wpd 00 ATTACHMENT i------------ -- - -- -- - -- ' - \ o m $ IN /�, L • O YY Y9 9•y 4 Rp��_�� n'y \e \s !#�. n' e.F''n .v..ui• i1�e EY $'T � i 149 i s.• a� �Y o cl� ,M al[LL a02 s 1 \ � Nit, i o2Zc O L---- ---=- �, wx e SS7S SYCBSS iJ: Lc: e9YOP 6: C0=� .::%J: aii J .. _5 S c ::t 68i ECi5i_.['eaa5 i;5aaaii83'.tj 999a'6'98644994y s: � N -jii:EgaBS :'i:Ei Caa=!YS!'3.:6-� .;_ay G.`e L.ai:Cd F ,:;5:aic.35C K5cj5aE:5.55ea5YL' K: ij:;------y----� Fco [aaa !!! :ti 53Yi6[[aYEE rt.. Et .._ 6EEBp -.aa5tlaatl Etl BaB a65Btl B5tltla EaB 8895 Y__--vas _:..a- i=0a[YYGkp _[_6L Stl L5[a.:=O] 355t!iLjS:ie CtC� 3555^jz BBYtl-tl:; 5:5!.j5t;55375at� .� ]Y,a L!i.6=,?6656q _q Yg536 - _$ENuQNfR ilP •. f ;, � ti a� _ i.?_ c '[ 4 � ^a ' •' - —1 # � � >, 91€ C• ^) � d if �73 004 ATTACHMENT 2 TRACT 28612 Performance Payment Warranty Improvement Security Security Security Grading $15,000 $15,000 $1,500 Street & Storm Drainage $26,246 $26,246 $2,625 Domestic Water $12,175 $12,175 $1,217 Sanitary Sewer $7,256 $7 256 $726 Electrical $13,200 $13,200 $1,320 Monumentation $1,500 $ 0 $ 0 Construction Subtotal $75,377 $73,877 $7,388 TOTAL $75,377 $73,877 $7,388 Release performance security when warranty security is received. Release payment security in 90 days (October 16, 2001). Release warranty security in one year (July 17, 2002). T:\MDEMSTAFF\LINDSEV\TRACTS\26612\010717 C R.wpd 074 005 AGENDA CATEGORY: BUSINESS SESSION: _ COUNCIL/RDA MEETING DATE: July 17, 2001 CONSENT CALENDAR: ITEMTITLE: Adoption of a Resolution Granting STUDY SESSION: _ Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-2, RJT PUBLIC HEARING: _ Homes - Palmilla, LLC, an Arizona Limited Liability Company Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-2, RJT Homes - Palmilla, LLC, an Arizona Limited Liability Company. None. None. Tract 29858-2 is located west of Jefferson Street, east of Orchard Lane, north of Pomelo Street and south of Avenue 50 (Attachment 1). It consists of 18 residential lots and other lettered lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of July 6, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (August 16, 2001), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 075 T:\PWDEPT\STAFF\LINDSEV TRACTS\29858-2\010]1] C R.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-2, RJT Homes- Palmilla, LLC, an Arizona Limited Liability Company; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-1, RJT Homes - Palmilla, LLC, an Arizona Limited Liability Company; or 3. Provide staff with alternative direction. Respectfully submitted, 11fA Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Z)� ��7 14 Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 076 002 T:\PWDEPT\STAFF\LINDSEV\TRACTS\29858-2\010717 C R.wpd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29858-2, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Tract 29858-2, is conditionally approved provided the subdivider submits all required items on or before August 16, 2001 . 077 UO3 Resolution No. 2001- Tract 29858-2 Adopted: July 17, 2001 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on August 16, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of Juuy, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 078 UU 4 Resolution No. 2001- Tract 29858-2 Adopted: July 17, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 079 005 TRACT NO. 29858-2 w W z O F- O z E V a 50TH AVENUE w w I > w H Of ~ N PROJECT W N SITE o O m N 2 z � : w W w V) w 4 w w m Ld 52 AVENUE z w Q VICINITY MAP NOT TO SCALE MORSE 79-799 Old Av.nm 52 • I. ODMb, CA 92253 D O R I t N V k.:760-nt-mu 080 R S C N D L 7 I PAX(: 760.771.40)5 PLANNERS ENGINEERS SURVEYORS I: 43906 MAPPING 29858-2 VICINITY fi 27 2001 2 IN THE CRY OF LA OUINTA, COUNTY OF MERSIDE, STATE OF C"WNLA SHEET 1 OF 3 SHEETS TRACT NO. 29858-2 RREECDORRDER'S STATEMENT BOW A SUBDMSKW OF A BORTE N W THE NORTHEAST QUARTER W THE NORTHEAST OUNFEIFA AT AM_u. N APCOX E RG OF l ILARONO RASE AND MERIDIAN; IN Ott GERM a ME Ott a LA KMM 7Of HESOIY OF U WMAPCW RNFIRSIDE, CIL NO. MDS CONSULTING MAY, 2001 GARS' W. GOKCH LS.4693 RE OWNER'S STATEMENT NE "BROGY STARE MAT W ARE ME MAN a ME LAND FNCLIAEO ."M THE SUBMNSAHN SHORN HEREON: VAT XE ARE ME ONLY PERSONS 'ME CONSENT IS NECESSARY TO PAM A CLEAR TITLE TO SAID LAND 111.1. AS SHRNK YRMN A1, DISTNCTKI T0 THE GORE. LNENG AHt RECORDING OF MI5 WE HEREBY aSCAR MUTTERS MA TS OF ACCESS ALONG EETERSW MEET TO ME PUBLIC ME PUBLIC ME OYMERS OF LOT A QUEUING MI5 HMHWAY AM DUNG SUCH ME DELL HAW NO RIMS a ACCESS EXCEPT ME SENEGAL EASEMENT OF TRAM_ MY CHIWCF OF NICBIENI OR NqM MAT RESULTS IN ME VACAMN THEREOF FNAL TERMXATE THIS CONSIGN a ACCESS RIGHTS AS TO M PART VACATED. W HEREBY OESGR M W STY OF U MINYA ME PUBLIC UTUIY EASEMENTS AS SHOW HEREON. K HEREBY KGD,X M ME OFY a U WINTA W DRAMA% EASEMENT OWN LOT A. AS SMMN WHOM, WE HEREBY KOCATE TO M OFT OF U OMTA THS ISOMERIC FOG RIGHT OF INOEM AND EGRESS OF MM,C, AND ENENGSKY WNKlES OAR LOT B (NA QNMR), DESIGNATED AS -PRIVATE STREET. ARSE AREAS ME RETAINED AS PPoVA2 SPRIER FOR CVRSRWS, SUCCESSORS AS5MME5, MO W LOT OERS YARN MI5 HMI. NE HERBY OFFER FOR KOICAIOR 1D ME IYPEPoA VRIEAUIOI DISTINCT M CARMINE 5 FEET MO MD MET IN ADM. AMACENU TO LOT B (SEA MARE). YA YARANLLA NN K NA A SOL. AS SHOP ON SAID YAP, Edl ME EXUVAMMN, UNHG 0.WSINULTGN, INSTAWTOR, YMNTENMCE, OPERATION, INSPECTION. MING, REPLACEMENT ARV REMOVAL OF ELECTRICAL DIES, XMfS, CONKS, DUCTS. SUPPORTS, MR AM W NHIN SAM FOR MAINTENANCE, GM IOU MD EGRESS EMERaNCY MUMMIES. K WEST OFFER FOR DEDICATE TO TA WQHEW VNLEY YMTER DISTRICT. EASEMENTS MAR ER NESTC WATER USE MO SANITATION PURPOSES OAR LGI B (NA MARX). DESIGNATED AS SRIVAR STREET AND ME EAMN I FOR JMGAIW WRPOSFS MR LOT A AS WOW NpEM, ME EASEMENTS SO CEOCAIED INQUK ME RIGHT 10 ENTER UPON YA LARD. 10 SURWY, CONSTRUCT, RECONSTRUCT, LAY, KUY. NAME., OPERATE. CWTR0. UK AND KNOW PKLNES WI FIXII ARD APRIENANSS. AM 10 KNOW OBJECTS INTERFERING WIN M CONSTRUCTION OPERATOR AND MANENMCE THERM WE HEREBY RESERW L03 A AND C FOR OPEN SPACE AND UMSCAPE PURPOSES EK ME DOLE DEWITT OF WRSELWS, MR SUOi5SO6, ASMGNEES AND LOT DETERS WMY THIS TRACT. M HEREBY RESERW LOT 0 FOR OPEN SPACE. LMOSCAPE AND KFUNT N PURPOSES MR ME SOLE BENEFIT a OMSELWS. OUR SICOESSEDMI ASSURES AND LOT DYERS YARN MS MMI. R HEREBY RESERW M PWVAE DAMAGE EASEMENTS OAR LOTS R AND 14. AS WOW HENCON. FW ORSELWS, MR 9KCESSOR3. ASSIGNEES AM LOT DARTERS -MIN M5 TRACT, RJT HOMES, LLC AN ARIZONA UNITED UABIUTY COMPANY, BY: RP NWSMENM, INC.. M ARRGNA CORPORATION. M MANAGER CHAR VIER. PROTECT MANAGER NOTARY ACKNOWLEDGMENT SEAT OF CALIFORNIA )s.x LDUNIY D_ i FOR SMO 5TAh PERSONALLY MPEMOR ON THUS DAY OF 1. BEFORE ME A MERSGNALLY MORM 10 MERROYED GN ME BASIS OF SAWACTDYY ENDENCE. EO K ME PERSONS WDSE NAPES ME SUMMERS TO ME WITHIN INSTRUMENT AND QNMYEWFD EO ME MAT THEY EXECUED ME SAME IN MDR AUMORIZED CMAdTES. AND THAT BY THEIR SIGNATURES OR ME INSMWFNI ME PERSONS OR ME EDIFY UPON KHALF OF WIN ME PERSONS M1FU. EXECUTED ME MIDNIGHT WMESS MY HMO: SGNASMA URA— MY pMaPA PUCE OF BUSINESS NOTARY PURIM IN AND FOR SANG STALE ISM COUNTY YY COMMISSION EXPMES SIGNATURE OMISSIONS UWP,OFFAL WNN'13RAMTDD/M O,, MY ME MIT EXCEED. SOLVnIR6 a M[ FV.LOM'MX WM:HERN P. PALMS CONSUPH, 19912 IN DOOR 31ALY 1'fV IHOURS 233, MISS, a1Y.W #aRW OF M4RSK COMO. LYEDRILL (DI PODABE) EERTBICATE OF ACCEPTANCE I HEREBY CERTIFY MAT UNDER AUMKITY GRARTED TO ME BY RESSUTON HD 78-24 DATED KPRMKR 12 IP]B, 1 ACCEPT ON BEHALF a ME COACHELLA VALLEY WATER DISTRAIT ME MIRRION OF EASE.E.7S FOR EXXXES� WATER PWPaES FO AM SA TATOR PURPOSES. AND ME EASEMENT FORCFFEMD NOTION. BERRAiME sUMON, SEOETARY COACHELLA VALLEY WATER DISTRICT GRAY L SIDE, COMM RECORDER BY: awn 91BDm51S1 GUARANTEE Bc FIRST AMEMCAX FILE CDYP.WY TAX COLECTOR'S CERRFlCATE I HE EY CERTFY TNAT ACCORDING TO ME RECORDS a THIS a AS a M5 DAM, MERE ARE NO LENS AGAINST ME PRCPERTY SHRANK M ME "THIN MAP FOR LWPAD STAR, COUNTY MUN0.YPA OR LOCAL TAXES a SPESA ASSESSWENR WIECIER AS TALES EXCEPT TAXES OR SMEAR ASSESSYENR COLLECTED AS TAXES NOW A UEN. BUT NOT AT PAYABLE. NNICH ME ESTMARD TO M $_ PAIL YeGENALL DATE: CROW 1I.%COLLECTOR TAX BOND CERTIACATE I HEMP CERTIFY MAT A BOND R THE SUM OF E_HAS KEN EXECUTED AND FRED MIN ME BOARD OF SUNBURSTS OF ME COMMIT OF IMPOSING. CAURFMA, COMMANDS UPON ME PAYMENT OF ALL TAXES, STATE, COUNTY, YUNIdPAL OR LOCH, AND ALL SPECIAL ASSESSMENT MLECMD AS TAXES, WAIN Al ME ME OF PRINC OF MIS MO MEN ME COUNTY RECORDER ARE A LIEN MOST SAID PROPERTY BUT HOT AT PAYABLE MD STUD BBW HAS BEEN DULY AFFIRMED BY SAO BOARD OF SWfRN50R3, DAM CASH TAX BSq CLERK A YE BOW) COM1 YCOGNNELL CKRN a MC BOARD S SUPFRNSONS COUNTY TAX COLLECTOR KPUtt SURVEYORS STATEMENT I HEREBY STAR MAT I AM A UDENSD I.AM 91RW1pN ON ME S14M a CAUFORMA POND MAT M15 YAP CONSISTING OF THREE (1) MEETS CORRECTLY REPRESENTS A SHAY MARE UNDER MY SUPERMON DURING aiaER. MJ, MAT ALL MONUMENTS SHOW TAKEN ACTUALLY EXIST AND MAT MDR POST. AM CORRECTLY WOW. OR WILL BE IN ACCORDANCE MIN ME TERMS a ME MONUMENT AGREEMENT FOR NO YAP. M MMUMOIn . BE SUflRNT 10 ENABLE ME SJRWY TO K RETRACED. THE SURAT IS MIRE MD aAPLER AS WORN. CAR, , EDIH ,uL LAy Y W Q GARY W. CONILN LS. I60 EXP. 9/30/O3 y y.f ''P-YLMIP CITY ENGINEERS STATEMENT I HEREBY STALE MAT I HAW EXAMINED THE MMR OPENED MAP OF TRACT NO. RRH-1 COASTING OF TACK (3) MUM THAT ME A9DNSON SRAM HEREON 5 SUBSTANTIALLY 1NE SAYE AS IT APPEARED OR ME T:N1MW MM MO MY N9RM4D ALIENATIONS TEIEa: THAT AL PRONSGNS a THE S901N9GN MAP ACT MD MY LOCAL ORDINANCES AFRICAPAE AT TA ME OF AW MA a THE 1ENTATW MO HAW BEEN CO PJED RM. CAR, . i-1 CHRIS A ABLE RCL NYA M. B/W/O' drc ENGINEER. OFF a U WHIP CITY SURVEYOR'S STATEMENT HEMP STAR NAT I TE TIME (3) SHEETS AND IM ERMINED ATSTNL SNED NAT SAID MAP 1ECHNN-Y COMPACt a T OAIC: . 2. ERIC A MISR P.LS. SW EXV B/30/0T MING OFF WRWYa CITY CLERK'S STATEMENT I, AME S. CRaK CITY CLERK AM EX-DFTCD CLERK a ME Ptt dFMOL a ME CRY OF U WIMA CAUFdOMA HEREBY STAR MAT SMD CITY CORDER AT ITS REGULAR MKMC MLO ON MI APPRMD THE UPON MO a TRACT MM M. 2MUNS-2. MD ACCEPTED TIE DEMwl N a NNW-, M 11 a Aar SR AM TR EASEMENTS FOR MORESS MD EGRESS OF SERFAGE ME MTH D EMERGENCY WHILE E PUBLIC UTUTY EASEMENTS; AND ME CROAK EASEMENT: M KEU1ED MRECN. DATED: AmEUME S�— On S@X AND EX-aDdO CLERK OF ME Dtt OF U OUROA CERTIFICATE OF ACCEPTANCE I HEREBY CERIFY MAT UNDER ME MONAW GRMM ED ME BY ME BOARD OF DIRECTORS OF THE W ON& RMAIN DISTRICT, MR MSOUTON ND. 15-90. DATED MARCH EE. 1990 MAT I ACCEPT W BEHALF Of SAID DISTINCT, ITS SUCCESSORS OR MWM, ME [RECREATION OF EASEMENTS FIR EFCIYCA POWER FAWNS M OFFERED. HEMP. WRD: BT. SREINNRMENT GENERAL COACKW VALLEY KIM MASON I I �k k �aK Y I IX 003PrT� F Y — �It r #vs 1 1 T,`,y "S " "61 1- I log � I--§'i�iF��_ -Y 6� - G ��-sw� =del i �W a�� lei — NNFn � C55mm p: C/L ORCHARD LANE;pg 4x MW r 1a 71 <Ia].M'1 IM1 PU9_T{_ —?M� 009 IN THE CITT OF IA OUINTA WANIY OF RVEIRSK STATE OF CALBFMA SHEET 3 aF 3 SHEETS TRACT N0. 29858-2 BEWO A SUBOfA1SI0e4 OF A PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST OUARIER OF SECOON 5, TOWNSHIP 5 SOMA, RANGE 7 FASA, SAN BERNAROWD WE MD MERI RAN; IN THE CTIT OF IA OUWAA COUMT OF FMFRSIDE, CMIFMNIA. MIES CONSULTWD APRP- 2001 )GARY W. WITCH LS.4593 I 124 Y x Inr3r r /h� H.a' W➢ dPAY/ n R TRACT nIAP W. 2Te50-1 - Ma. /,J/.yam �Q BD pmsrw'E J��' \ IEP•IMmT� � mAY ADD as � _ 54� ' nY' 6 as// '�XI� L•1x Y' e.n'tR•l — k/4], Lava i ' Q. B A I v.WI IM YI'mml adc R'M g y y' BlC i 1 8 3 g li, 'g 2IN ME Ix w3slraD[ - IIMO x _tp i� 'Y !_�2 x 1 a 9, -- 13T 53R LOT C %t' u,3. ^� 1.{fl K 241• M i - jawl $y M yX5'DSL 11115' I ]S9Y m LOT C I _ W 182 5 IR 11015' `p A li p C "Fe 1O B n 1B' � $ 9 11 R a Al 156J' . L 10 _ aav q'1 31 1 RADD 12 IG i9� B�Bi$�i:' AS'n'xx t en9r 3rfBP \R��w690 IDI sr d I x m1F15[ W,vAAF AB MIMxM R x LOT D x en]M' A [ m x '35'rl �T eavOY eeRXe ark kM 13 RP"! 'All A, I]I.W'3xM9 .rl'X� VIA ANANTE ��- Are. 25up I.Din R•li.]' .Il r ,y, m, (Pw. RR BRA e� IDlS.Dl.rK ,IP w'II L•)6m 1 ) SI.i5'bIK4 A` f]_Y r} 1 pS55`�-5 IIp Stl �SI a L•P*19 V `• 1Y �al I vmr all a x Im24591 p 9_ 17 : 16 - 1s &ff�'I a 134 .,!^ 18 C 11 6 e � l _ ro 0 roD] ]lm' 1Sm II].]P AMEM.. TFL 24600-2 MS. 244102-100 ED. f P ER (m3, RITA- I AR YB E10/30-52 n'"W'M5 NOTES • -- YCN'A10 t I.P., IMBED LS. 961 M115M, M N FASDFHIS Q_ ABRIM N1 EASFIILM PM %.&[ () - MOMS REESM EAR PER P.Y. HUB. PAA SR PER TRAM x0. ]BBH-I, PA. _/_ _. I]5/M-b. 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PAIC 5 VAT ANT .L SIRELI 1R5 PVCI COMIM M, a CLNSIROCIXYI M.E,I m me QlY a = ME Rm LN NBEI6 YMmIt 9Df IN IIIHE: 10 M W.A MM9ro 9/2e/200) A5 B[ 0 AT Al TRACT VOTERS AND m R SAT AT PIS* W. M2114. O.R. � r YL CEXRAWE MUSICIANS. BC.K, Lus AM BASS OF MARINES ,fie Al, mN[R [ MATS M 0.YIIPCI, IMESS ME BEAOEM S S HLAMA Of SPEED EA ME •R PETIJD O1xfRWA miFD. MIfRN[ Q MEIIDE W, BMW K TERM m51'tf YE MARAI5 SWO.SET B BE $R x R61 RR PMIFL YV A) 9R52°n K RLm RIM �•• AMIMP Rf Wlx MEMMOYFRIYM MIQYERI 115, PAGES H TIMOR b M PMRM. W°S PM .1 .. Aass ENDORSE mRO. REIpM M WAIVE W. ( I 0 IS 50 IM M0 103 SCALE f A' I w� CURVE TABLE RAW U1W snm slsm 3mW3O 3R30 083 10 ATTACHMENT CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Tract 29858-2 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 2001, by and between RJT Homes - Palmilla, LLC, an Arizona Limited Liability Company hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29858-2 (the "Tract") pursuant to the provisions of Section 66410, at sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Securitv. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 084 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29858-2\S I Agreementwpd Page 7o l 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\LINDSEV\TRACTS\29858-2\S I Agreement.wpd Peg"' , 1 �85 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 086 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29858-2\S I Agreement.wpd k1 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T:\PWDEPT\STAFF\LINDSEV\TRACTS\29858-2\S I Agreement.wpd f , 8 Q �f O87 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. California. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. T:\PWDEPT\STAFF\LINDSEV\TRACTS\29858-2\S I Agreement.wpd Page V,to&5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Date RJT Homes-Palmilla, LLC, a Arizona Limited Liability Company 79-700 Avenue 50 P. O. Box 810 La Quinta, CA 92253 (760)564-6555 Date Date Date MM "t6 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29866-2\S Agreement.wpd Page 6 of Exhibit A SECURITY - TRACT 29858-2 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and maybe granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading (On -site) 76,825 76,825 Street Improvements (On -site) 53,489 53,489 Storm Drainage (On -site) 26,380 26,380 Domestic Water (On -site) 67,830 67,830 Sanitary Sewer (On -site) 68,230 68,230 Electrical (On -site) 45,000 45,000 Traffic Signal (Jefferson/Ave 50; Participatory) 8,125 0 Traffic Signal (Ave 50/Main Entry) 65,000 0 Monumentation 4,820 0 Construction Subtotal: $415,699 $337,754 Engineering & Plans (10% of Construction) 41,570 No -Plans Contingency (5% of Project) 22,864 Total: $480,133 Q 91) 0j" COUNCILIRDA MEETING DATE: July 17, 2001 Denial of Claim for Damages Filed by Emily Gonzales - Date of Loss: April 16, 2001 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _n CONSENT CALENDAR i STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Emily Gonzales, with a reported date of loss of April 16, 2001 . FISCAL IMPLICATIONS: Undetermined at this time. Claimant has not specified an exact dollar amount and indicates that the claim costs are accumulating (rental car). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Emily Gonzales, with a reported date of loss of April 16, 2001 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2). Correspondence was sent to Ms. Gonzales on June 22, 2001, by Carl Warren & Co. outlining their recommendation to the City (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Emily Gonzales, with a reported date of loss of April 16, 2001; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. 091 Respectfully submitted, /=LtL,� a.M-" Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Emily Gonzales Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Ms. Gonzales 09? 0�ti ATTACHMENTS 093 003 Ilk • TP'.Ot. -1f}QZ i5(4 CITY OF LA OUIN 1:l LA 4 gr CAI.—..6 ',�—n----' gbRM #1 (FROW) imEOM PEASOF4E piOto [I-Y t. CWmctoi death. Injury to pora m or to Personal property must be filed not Later then six madha little dw bCOY Wx* (Gov. Cods Sec. 911.2.) 2. Cleimi 06F. wn a had property must be Ned not later then t year after the occurrence. (Gott Codes— M 911.1) 3 Redd ih efoim form before filling. 4. Sae paps 2 for diagram upon which to locate place of accident S This claim form must be elgrwd on page 2 at bottom. S Attach separate Shasta. M necessary, to give full details. SIGN EACH SHEET. TO: [Name of city] LA OUINTA Name at Claimant EMILY GONZALES Home Address of Claim" City and State 51-105 AVENIDA MENDOZA #B LA QUINTA CA 92253 Business Address of Ctaimant City and Sore 47-915 OASIS ST INDIO CA 92201 (OASIS REHABILITATION ) Give address and telephone number to which you desire notices or communications to be sent regarding thiscWm: - Tanotr'-RAIA—RA17 HOME 7712616 When did DAMAGE or INJURY oceurr Data 4-16-01 Time AFTERNOON If claim is for Equitable Indemnity, give date claimant served with the complaint: p NA nos of any city employees NONE ATTACHMENT t'WM MA ti +I -.. i. u i JJ,� 4 f r1. CITY ul= LA OUIRTA CI' .. Y CLERS OFFICE Date of Binh of Claimant 9-17-56 Occupation of Claimam MENTAL HEALTH Home Telephone Number 760-7712616 Business Telephone Number 760-863-8632 Claimard's Social SeCUdty No. orDAMAGE ate Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse aide at this shoat. Where appropriate, give street names and address and measurements from landmarks: SEE ATTACHED LETTER Describe in detail how the DAMAGE or INJURY occurred. SEE ATTACHED LEETER Why do you claim the city is responsible? SEE ATTACHED LETTER Describe in detail each INJURY or DAMAGE 094 SEE ATTACHED LETTER SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE .04 FORM #1(RACK) The amount claimed; as of the date of presentation of this claim, is computed as tollpws: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property .......................... S Future expenses ton medical and hospital care .... S Expenses for medical and hospital care ......... S Future loss of so ngs... . .............. . .... $ Loss of earnings ............................5 Other prospective special damages ............5 Special damages for ........................5 Prospective general damages .................5 Total estimate prospective damages .......... S Generatdamages ...........................5 Total damages Incurred to date .............. $ Total amount claimed as of date of presentation of this claim: Was damage and/or injury investigated by police? NO If so, what city? NA Were paramedics or ambulance called? NA If so, name city or ambulance NA If injured, state date, time, name and address of doctor of your first visit NA WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name ONE CONSTRUCTION WORKER Address UNKNOWN Phone UNKNOWN Name Address Phone DOCTORS and HOSPITALS: Hospital NONE Address NONE -Date Hospitalized NONE Doctor Address Date of Treatment Donor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehicl including North, East, South, and West; indicate place of accident by at time of accident by "A-1" and location of yourself or your vehicle "X" and by showing house numbers or distances to street comers. the time of the accident by "81" and the point of impact by "X:' If City Vehicle was involved, designate by letter "A" location of City NOTE: If diagrams below do not fit the situation, attach hereto a pmpr Vehicle when you first saw it. and by "B" location of yourself diagram signed by claimant. Signature of Claimant or person filing on his behalf giving relationship to Claimant: EMILY GONZALES CURB - F Date: CITY CLERK (Gov. Code Sec 915a). Presentation of a false claim is a (Pen. Code Sec 72.) 005 WPC M QrAE , 096 006 To whom it may concern, During recent construction work on La Quints City streets (Avenida Mendoza, Avenida Montezuma, Avenida Martinuez and Bermudas) my vehicle sustained major damage to the front end and the vehicles frame. Streets were extremely hazardous, filled with potholes, broken curb, and mounds of gravel everywhere. Construction signs were either missing or miss placed, everything was totally flooded from the heavy rains we had at the time of construction. A new alley way was carved deeply into my parking area right in front of my garage door (51-105 Avenida Mendoza #B) My vehicle was trapped high up on the parking area that still stood. I was forced to drive down into the new alley, hitting and scraping the bottom of my vehicle. Then I had to drive up out of the new alley through a driveway that was totally destroyed (broken curb, boards, and holes were blocking the driveway to Avenida Mendoza which I needed to drive up on to get to work),I was not informed of such consruction plans. I did not receive a phone call, a letter or a knock on my door. I was not informed in any way. I was not given the opportunity to remove my vehicle. On April 16`h, 20011 was driving on Washington St. towards Hwyl I I (with my son,8yrs old) when.I started to hear loud noises come from the bottom of my car while I was driving. Immediately after my steering wheel went out. I had lost control of my car but I am great full that I was driving slow enough to pull over to the side of the road to safety. My insurance will not cover because they consider this damage a "Continuous ware and tear" by the negligence of the poor construction on the streets. My dealership can fix the front end for $441.00 but there is nothing they can do about the damaged frame. I trust that the responsible party will take care of this matter. 097 007 The costs will include, paying the storage of the vehicle at the dealership. Reimbursement of rental car. (I had to rent a car so I would not lose my jobs). Car alarm that was installed when vehicle was purchased ($250.00). Balance of car loan paid off (my car was 5 months old, I bought it new. I refuse to continue to pay for a new car that has a damaged frame because of someone's negligence) I also need a new car to replace mine. 5-30-0/ 140ML ' 60-�?1 -26 e6 -� � 5 toork )�60 - S'63-�r632- tsvc- 's M61 EMILY GONZAT S EMILY GONZALES 51105 AVENIDA MENDOZA LA Q>:IINTA CA 92253 -�• v� • I• GI. A 1 . PAGE 1 '�-.8VELaL'�LJ-XlA SStperStort 83191 HWY. 111 INDIO, CA 92201 (760)775-3333 (800) 298-9995 FAX (760) 347-0549 SERVICEAOVISOR YIRFTFN """"""- 'I:OkTEREADY : --- STOCKmo..VEHICLE N]EMiFiWTR1N DOSt. HO:: TAO NCr: PA. NO. %N1N1TE0 : INVOICE NO.. 7APRo1 18APR01 23231 KNADC123516518462 23231 T4747 18APR01 59940 nME IN !::PME AEAOY; YFAR ':: EEARE.III MODEL 2001 KIP. RIO r'.TEUWHORE AO bWlOS MR :: DATE aN 760-771-2616 0.00 OSDEC00 104 1042 MILEAGE IN iAR.EAGE 0{tf .: 5317 -:: t.iCENSENO. 5317 CUSTOMER REQUEST ESTIMATE ON FRONT END DAMAGE. 01 ESTIMATE ON FRONT END DAMAGE NQ VEHICLE WILL BE 1007 CK 1.00 72.00 72.00 RELEASED AFTER SERVICE EST: 72.00 17APROl 11:39 SA: 104 HOUR i 7:30 A. M.- 5:30 P. M. (MONDAY THRU FRIDAY) -0- WE HONOR THE FOLLOWING CREDIT CARDS: • VISA - MASTERCARD AMERICAN EXPRESS DISCOVER WE APPRECIATE YOUR PATRONAGE DESCRIPTION ',TOTALS BOR AMOUNT 72.00 ORIGINAL ESTIMATE REVISED ESTIMATE UNT 0. 00 RE 0 . 00OUNT 0 , 00 I HEREBY ACKNOWLEDGE THAT I WAS NOTIFIED AND GAVE APPROVAL OF AN INCREASE IN THE ORIGINAL "LET US SHOW YOU THEGES RZ ORAL o.00 ESTIMATED PRICE. RGES 72.00DIFFERENCE" ADJ. O.00 X CUSTOMER SIGNATUE ALES TAX 0.00 PLEASE PAY CUSTOMER SIGNATUE » THIS AMOUNT 72.00 ALL PARTS INSTALLED ARE NEW UNLESS SPECIFIED. OTHERWISE 099 009 ALL PARTS REMOVED WILL BE DISCARDED UNLESS INSTRUCTED OTHERWISE EMILY GONZALES EMILY GONZALES 51105 AVENIDA MENDOZA LA QUINTA CA 92253 SERVICE ADVISOR ALFREDO VALENZUELA PAGE 1 1 11-SUBARU-KI A SuperSron 83191 Hwy. 111 INDIO, CA 92201 (760) 775-3333 1800) 298-9995 FAX (760) 347-0549 DATE READY STOCK NO. VEHICLE IDENTIFICATION LUST. NO. TAG ND._1 P.D. NO. gyNEEp ' INVOICE NO. 6APROl 17APROl 23231 KNADC123516518462 1 23231 T4747 17APROI 59917 TIME IN TIMEREADY. YEAR MAKE &MODEL - TELEFNIONE NO. - ueoli µTEI a b I SIA 2001 KIA RIO 760-771-2616 0.00 O5DE000 104 1042 MILEAGE IN ..MILEAGE OUT. LICENSE NO 5317 5317 t01K/1R 1!i FRIST OIL AND FILTER CHANGE,"NO CHARGE TO ♦N CUSTOMER." IFO FRIST OIL AND FILTER CHANGE, "NO NQ VEHICLE WILL BE CHARGE TO CUSTOMER." (N/C) RELEASED AFTER SERVICE 1007 WK94 0.30 1 26300-02500 HOURS FILTER,OIL (N/C) 1 K99564-1800 PACKING (N/C) 7:30 A. M.- 5:30 P. M. 5 1OW30 CASTROL GTX (N/C) (MONDAY THRU FRIDAY) -0- CUSTOMER CONCERN FRONT END MAKING LOUD CLUNKING SOUND WE HONOR THE FOLLOWING 01 FRONT END DAMAGE NOT COVERED BY CREDIT CARDS: WADY 1007 WK94 0.00 (N/C) VISA - MASTERCARD AMERICAN EXPRESS DISCOVER WE APPRECIATE YOUR EST: 0.00 16APROl 10:27 SA: 104 PATRONAGE DESCRIPTION; TOTALS LABOR AMOUNT 0.00 ORIGINAL ESTIMATE REVISED ESTIMATE PARTS AMOUNT 0.00 GAS,OIL, LURE 0.00 SUBLET AMOUNT 0.00 I HEREBY ACKNOWLEDGE THAT I WAS NOTIFIED AND GAVE "LET US SHOW YOU THE MISC. CHARGES RAL APPROVAL 0.00 ESTIMATED RICE. OF AN INCREASE IN THE ORIGINAL TOTAL CHARGES 0.00 DIFFERENCE" LESS INS. IADJ. 0.00 X SALES TAX 0.00 CUSTOMER SIGNATUE PLEASE PAY CUSTOMER SIGNATUE THIS AMOUNT ,0 ALL PARTS INSTALLED ARE NEW UNLESS SPECIFIED. OTHERWISE 100 016 ALL PARTS REMOVED WILL BE DISCARDED UNLESS INSTRUCTED OTHERWISE I N i III C I � � I O a c ICI z r a Z - U 6 Ilsg� o Ia I J IJ C I l a 0 0 0 w- I t:iTQMER tPIfL•T GJN2t - i '1GC1F'Y. ['ft'Z L.A G!L Tie i A CA 92 - SERVICE ADVISOR: r ^-89.491•. -t11 M1610, C!j t 01776. M 060) FJ 3%7-054 r,r.,✓. n ►/IIrGAQB IN�LR } I(T• _ 77 Y�tr��,iI( ! IATE" '-' ' PAYMENT " ` °' 1W. DA ...: Tagrz,'S.p�as,�+!q:"3c� x7�'4"r•'°� Cu OPENED +tA r . ;iiEAOY ' ' % u f• Cu-!; Et Curl _,t FRL ;; c '_ riAtC.i rl` �..:; L'a.., f ,:IL II•I, F'rElin.n:ary F .. ... .t ie r � •:3,ixasi< F y... t � �. W ,. _. '+`I a ;'1� -:..e _':' ,+r' n f to r^ Q - _ t PHONE WHEN READY ALL PAHT5 HEMUVEU WILL BE J YES El NO DISCARDED UNLESS REQUESTED BY THE CUSTOMER ❑ SAVE "By law, you may choose another licensed Smog Check facility to perform any needed repairs or adjustments that the Smog Check test indicates are necessary." RF RR -Im ENGINE OIL, AUTOMATIC TRANSMISSION FLUID, ANTIFREEZE FILTERS, I LR DIFFERENTIAL FLUID. BATTERIES, ETC. WILL BE CHARGED AS A SEPARATE CHARGE IF REMOVED IN THE SERVICING OF YOUR VEHICLE. I EPA9CAL000f90670 NOT RESPONSIBLE FOR LOSS OR DAMAGE TO GARS OR ARTICLESLEFT BAR 1 AFI791147 IN CARS IN CASE OF FIRE. THEFT. OR ANY OTHER CAUSE BEYOND OUR CONTROL. PLEASE REMOVE ALL PERSONAL BELONGINGS FROM I TEARDOWN ESTIMATE: I Understand tl VEHICLE. I my vehicle will be reassembled within ALL PARTS INSTALLED ARE NEW UNLESS SPECIFIED OTHERWISE - days Of the date shown above if I choose ALL PARTS REMOVED WILL BE DISCARDED UNLESS INSTRUCTED to authorize the Services recommended. / (1THFPWICF m1re1.1W Iw beeb.. a enai, is ny.1 pa In osedp.. R «urydMfby byd: Mires a for any abn oueen try u ote M Rl,n al pans ei elan m SIs angmaMa r Ma ewc Sneers lal. ays or gran) you afar M year emplof unsung ungan an b cpenle IA WprM Mechanic Caeca herlbe, ngo,Aer en abew♦ten for Ina puW d Me ng neA d Inaodion. An npnss mecNn2 a MMPICn,onletlpeO m Ne abwa van Ja b uaNa W vnouM d open Vnrele. ALL PARTS ARE NEW UNLESS OTHERWISE SPECIFIED HAZARDOUS WASTE DISPOSAL $ TEARDOWN ESTIMATE $ PRELIMINARY ESTIMATE $ REVISED / OAiE TIME BY can*ro PERB�CQ1(nKTE ESTpMTEf vw Dawuc CM 1 ! I; ERAC. 324IN REV. 8DO Enterprise 00 -a-Car ORIGINAL VEHICLE zg—w � I Mal' AGE OUT DRIVEN CONDITION AGREEO TO Y �D Big o 9REPLACMEMENT E '/. Tb FE % '/.. FICLE NDa AGE D� DRIVEN CONOIOON AGAEEO TO 1 — R V COMPANY OF'tflS AH6ELE5 WE 760-564-3113 ,. FR AFjYpMYpbi�mb.IG� AOE uceTaE No. — • uW p (VMl � iRJlm b M1w b.F .ds �M.Y M+ OiwR bb b EMISSION 6WkMD FOR 1 STATES c OUT E % +/. % % % 3'a '/. F E s E %'/.%%%V.T/.F TO 09' r�u DER 6:OOP TU 8:00A- 6:OOP TH S:OOA- 6' 6:OOP .SA 9:OOA-12:OC Il1iY�� D 0706L raa • NO CHARGE CAR DAY DAYS* !, 24.99 7 VEHICLE LIC FEE /� Dy&KoG.99/DA�3/ Y PAI 3.00/DAY SLP 9.95/DAY TA'j j�DEL UTAEGE 7.5 X �S 2.25/GALLON THE STATE. eRm�sE's ' ' TOTAL CHARGES �7 DEPosrts REFUNDS �j f 1TE TD POL OR DORIONAL WWRWTION: - POL RENTAL CAR AGENTS LICENSE 3 0627217 CALIFORNIA DEPARTMENT OF INSURANCE CONSUMER INSD. HOTLINE 800-927-4357 wW DATE * STATE REQUIRED DAILY TAX EQUAL 1/365TH OF THE RENTED VEHICLE'S ANNUAL LICENSE FEE RANGING FROM $ .25/DAY - $1.73/DAY. NEP rI Am INFORMATIOI ImT_ =vOr _ .-- NYI 1D§ 13 AM WAF WrS PINANC/AL INC 845 P.O. Box 25341 SANTA ANA CA 92799-5341 -!SCONE; WmBat:> 8450056432 EMILY GONZALES 51105 AVENIDA MENDOZA #8 LA QUINTA CA 92253 5/15/01 IF YOU HAVE ANY QUESTIONS ABOUT YOUR ACCOUNT, CALL: 800 289-8004 C�tnmgt:*aynnN+t ' ` 5326.29 Yaa� i - 341.29 Rate 11ples 16.31 .00 Ta1Na eELf ljws $683.89 oEk; haymaet Tiea 6/04/01 If the amount due Is not received by 0/14/01, a late charge of $16.31 will be assessed. FW •INi► _ ss .q llLit� $11 _�+� , If your duecontact oats Is inconvenient, .776.22 115.33 130•33 - $t1 791.22 please contact our office. 5/14/01 PAYMENT RECEIPT PRINCIPAL: 115.33 INT: 5/14/01 PAYMENT REVERSAL PRINCIPAL: 115.33 INT: 4/20/01 DISBURSEMENT PRINCIPAL: 15.00 INT: $320.82 $11,660.89 205.49 LC: .00 $320.82 $11,776.22 205.49 LC: .00 $15.00 $11,791.22 .00 LC: .00 provide more efficient service, please use t e elope provided to mail your payment, or call -289-8004 to inquire about our automatic Ica ment oroaram. .............................................................. PLEASE RETURN THIS BOTTOM PORTION WITH YOUR PAYMENT AND KEEP THE TOP PORTION FOR YOUR RECORDS --� WFSBNR a�� WrS pINANC/AL INC 845 FOR CHANGES. PLEASE MARK BOX BELOW AND INDICATE NEW ADDRESS ❑ AT ❑ 5EEMILYGONZALES LA1SQUINTAAVENCAA9�EN30ZA #B 30-�1 ❑ PO IIIILLILI,IIIEIIIIIIIILIILFILILI111111,11,I11111,11.1,11,111,1 WFS FINANCIAL INC a PR PO BOX 25341 SANTA ANA CA 92799-5341 ❑ cc IIIELIILIdIdIdIJFIdEIIIIIJIILLIILILIII,III,LLlllll Amcpanf Number. 8450056432 Wta Psymsnt Gee 6/04/01 Amount Due $683.89 PLEASE MAKE YOUR CHECK OR MONEY ORDER PAYABLE TO WFS FINANCIAL INC, AND WRITE YOUR ACCOUNT NUMBER ON YOUR CHECK OR MONEY ORDER. DO NOT SEND CASH. I T1144 YOU. Antoemt EnotoseAt $ n 1 A N I IV 71, 105 015 ATTACHMENT 2 June 7, 2001 TO: City of La Quinta ATTENTION: John Ruiz,Personnel Risk Manager RE: Claim Gonzales v. City of La Quinta Claimant Emily Gonzales D/Event 4/16/01 Reed Y/Office 6/4/01 Our File S-109652-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION• Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT.CLAIMS ADJUSTERS 16 750 The City Drive . Ste 400 •Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140 • (800) 572-6900 • Fax: (714) 740-9412 016 ATTACHMENT 3 Emily Gonzal 51-105 A ida Mendoza #B La Qui a, CA 92253 RE: Principal Member City Claimant D/Incident Our File Dear Ms. Gonzales: June 22, 2001 CJPIA La Quinta Emily Gonzales 04/16/01 S 109562 DBK As claim administrators for the self -insured City of La Quinta, we have made a careful examination of the circumstances surrounding the captioned occurrence and feel we have enough evidence to make a decision on your claim. After evaluating the facts, we have reached the conclusion that our principal is not responsible for this occurrence. We are sorry we are unable to recommend settlement of your claim to our principal. Our investigation reveals that the contractor working in the area was Granite Construction @ 38000 Monroe Indio, CA 92203 phone: 760-775-7500. We have sent a copy of your claim to them and are, requesting they contact you with their findings. This letter does not affect the notice that will be sent to you by the City of La Quinta regarding disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been City of La Quinta cc: CJPIA CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Suite 400. Orange, CA 92868 Mail: P.O. Box 25180. Santa Ana, Ca 92799-5180 Phone: (714) 740-7999. (800) 572-6900. Fax: (714) 740-9412 107 `J l f y COUNCIL/RDA MEETING DATE: July 17, 2001 Denial of Claim for Damages Filed by Lisa Carr - Date of Loss: May 18, 2001 RECOMMENDATION: LIh �l►IJT�T:T IfTK�]:i`� BUSINESS SESSION: CONSENT CALENDAR: -Z& STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Lisa Carr, with a reported date of loss of May 18, 2001. FISCAL IMPLICATIONS: The total amount of the claim was $1,804 plus rental car costs. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Lisa Carr, with a reported date of loss of May 18, 2001 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2). Correspondence was sent to Ms. Carr on June 8, 2001, by Carl Warren & Co. outlining their recommendation to the City (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Lisa Carr, with a reported date of loss of May 18, 2001; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, II �G�Y / ¢ Mark Weiss, Assistant City Manager Approved for submission by: Z,0G��'K.c�� Thomas P. Genovese, City Manager Attachments: 1. Lisa Carr Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Ms. Carr 109 002 FORM #I(FRONT) FILE WITH: CITY CLERK'S OFFICE P.O. -BOX I5.0-4 LA QUINTA, CAL. 92253 CLAIM FOR DAMAGES TO PERSON OR PROPERTY 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sea 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which in locate place of accident. S This claim form must be signed on page 2 at bottom. A Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of city] I A Name of Claimant LA Home Address of Claimant Business Address of Claimant Give address and tel reaardina this claim: � I f� City and State n, M otvTCZv L / City and State number to which you desire notices or communications to be sent ATTACHMENT 1 RECEIVED 29 CITY OF LA QUINTA CITY CLERK'S OFFICE Date of Birth of Claimant to-mac-�� Occupation of Claimant �ttF em-R-0ytlD Home Telephone Number 7 0 '-7-71 - O (- E1 L- 0 " Business Telephone Number -�(.(-) (,--)GB-(--So1 Claimant's Social Security No. When did DAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE Date - — I i5 —a CO\Time —'RV -5 cti''Yl If claim is for Equitable Indemnity, give date claimant served with the complaint: Ua1e Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, give street names and address and measurements from landmarks: V-�>�1Jt l 1 tit C�Tc'�,IJ �2 � O2T��0�7tJf�/ C{'CC4� Describe in detail how the DAMAGE or INJURY occurred. yT'IT ��S 12r v�l_t.1 I�I61ZTHF-1,00.Y1 ON LNG{ trJcTOtJ Z T�{C L7�kgi .E 1tV�2pJ{- Gf= NIE �VGJG� ��Vl f I IT 11.JC �T-�E,Gt � t,JC-ram Tl--i� (LcP� �J r� Alm �� ✓_E�rJ L1 ,P! -L-F-i2tED "T"� �U E v� �-'S M Uc F 1 �s � �o � �i� /�� "Tl�-�E �{ tn�>✓fc � l= t-mil I i-D--c) 124DS �t 1� �Jtti�swtE Lam, v � S v�z2 �17 R-l� l C>`ldv N c p —rc i—I 1 1 ^--�-� Why do you claim the city is responsible? l.J'c -�>✓ 'I"'t N i�>_5 �F ASP IT M C—XG7� :r>C>6 (z fi FCC olctjt3 r1 {-C� v V I f-J F�2a K JT oc-z M E-: ' c 1 it 1S 2�Sf'orlstBtu l o`I.I� t Gt .� y t iJ r- 20 fir- _OP7 Q P IT ,6ec,<ct1J L:P, we Car.1 c� Describe in detail each FEN�- �dP�ll I-It�S gJ -1 \lam lcq I fJ� i LJ (_M\rt.�b� ,� � l or DAMAGE L�� VJ F11Tl �.I CI �CiC._ I �,V--rV�l. lK�los . EkKi Q n op SEE PAGE 2 (OVER) /N-,I— e 20N�71 �uMfy�� THIS Y�/1 !Ic MUST BE SIGNEE e1 C, Vet ON REVE�SIVE ,1f 04� FORM #1(BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows Damages incurred to date (exact): stimated prospective damages as far as known: Damage to property ......................... s ) 1 8OU 1 Future expenses for medical and hospital care .... $ Expenses for medical and hospital care ......... $ Future loss of earnings ............. ......... $ I Loss of earnings ............................ $ Other prospective special damages Special damages for ........................ $ Prospective general damages ... W t t General damages. Q� Total estimate prospective damages ..�� )�J BOtAt ' 15 Total damages incurred to date .............. $ Total amount claimed as of date of presentation of this claim: $ v IG7 % 1 t�11 r �-A1 CLOG Was damage and/or injury investigated by police? y EJ If so, what city? Were paramedics or arr.bulance called? ►, 1 If so, name city or ambulance If injured, state date, time, name and address of doctor of your first visit WITNE SES to DAMAGE or INJURY: Lisle ,�r1p_a�d�dresses of persons known to have information: Name �F iJ �E rJRNIY dd'dr'ess-� 86r� Ve-Ntr� �AQ�fVIZ:dthone�/(c0 ST—?W Name Address Phone Phone DOCTORS and HOSPITALS: Hospital Address Date Hospitalized Doctor Address — Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehicle including North, East, South, and West; indicate place of accident by at time of accident by "A-1" and location of yourself or your vehicle at "X" and by showing house numbers or distances to street corners. the time of the accident by "B-1" and the point of impact by "X!' If City Vehicle was involved, designate by letter "A" location of City NOTE: If diagrams below do not fit the situation, attach hereto a proper Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. CURB W LZ SIDEWALK I L IY.a-F PARKWAY SIDEWALK 4p7— Signature of Claimant or person filing on Typed Name: Date: his behalf gi ing relationship to Claim/ant: p NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pon. Code Sq 7Q.i- 1k, TradeWinds Body 8 Paint 74-853 Valle Way Palm Desert, CA 92260-1919 (760) 346-9102 Fax: (760) 568-4043 BAR# AF147455 FED. TAX ID. 95-353-4908 Damage Assessed By: NICOLE GOUDSWAARD Deductible: UNKNOWN Insured: LISA CARR Address: 52780 AVENIDA MONTEZUMA LA QUINTA, CA Telephone: Home Phone: (760) 771-0696 Mitchell Service: 915489 Description: 1993 Chevrolet Pickup C3500 Body Style: 4D PkupCrw 8' Bed 168" WB VIN: 1 GCHC33F2PJ372780 Line Entry Labor Item Number Type t 900500 BDY' 2 500610 REF 3 900500 BDY' 4 501180 BDY 5 512210 REF 6 533280 BDY 7 AUTO REF 8 536740 REF 9 900500 REF' 10 539730 REF 11 900500 BDY' 12 540350 BDY 13 AUTO REF 14 936012 15 AUTO REF 16 933018 REF 17 AUTO Date: Estimate ID: Estimate Version: Preliminary Profile ID: Drive Train: 5.71- Inj 8 Cyl 2WD License: 174JUP 5/22101 09:13 AM 747 0 TRADE WINDS 11 Operation Line Item Description Part Type/ Part Number REMOVEIREPLACE FRONT BUMPER CUSTOM (FIBERGLASS) New REFINISH FRT FACEBAR REPAIR FREIGHT FRONT BUMPER Sublet REMOVE/REPLACE FRT BUMPER DEFLECTOR ORDER FROM DEALER REFINISH R FENDER OUTSIDE REPAIR R FRT DOOR REPAIR PANEL Existing REFINISH R FRT DOOR OUTSIDE REFINISH R REAR DOOR OUTSIDE REFINISH/REPAIR RT. REAR CAB CORNER BLEND Existing BLEND R BED OUTER PANEL REPAIR RESTRIPE DAMAGE AREA MULTI COLORED Sublet REPAIR R PICKUP BOX FENDER Existing REFINISH R BEDSIDE FENDER ADD'L COST HAZARDOUS WASTE DISPOSAL ADD'L OPR CLEAR COAT ADD'L OPR MASK FOR OVERSPRAY ADD'L COST PAINT/MATERIALS ` - Judgement Item # - Labor Note Applies C - Included in Clear Coat Calc ESTIMATE RECALL NUMBER: 5122/01 09:03:44 747 UltraMate is a Trademark of Mitchell International Mitchell Data Version: MAY _01_A Copyright (C) 1994 - 2000 Mitchell International UltraMate Version: 4.7.006 All Rights Reserved Dollar Labor Amount Units 358.751.0' 1.0 46.00 ' 0.0' 34.90 0.3 # C 2.6 4.0' # C 2.3 C 2.3 1.5' C 1.5 126.00' 0.0' 2.0' C 1.4 5.00 2.5 10.00' 362.40 ' 112 Page 1 of 3 0 )6 Date: Estimate ID: Estimate Version: Preliminary Profile ID: 5122/01 09:13 AM 747 0 TRADE WINDS II Add'I Labor Sublet I. Labor Subtotals Units Rate Amount Amount Totals II. Part Replacement Summary Amount Body 7.3 36.00 0.00 170.00 432.80 Taxable Parts 393.65 Refinish 15.1 36.00 10.00 0.00 553.60 Sales Tax @ 7.600% 29.52 Non -Taxable Labor 986.40 Total Replacement Parts Amount 423.17 Labor Summary 22.4 986.40 III. Additional Costs Amount IV. Adjustments Amount Taxable Costs 362.40 Customer Responsibility 0.00 Sales Tax @ 7.50D% 27.18 Non -Taxable Costs 5.00 Total Additional Costs 394.58 I. Total Labor: 986.40 II. Total Replacement Parts: 423.17 III. Total Additional Costs: 394.58 Gross Total: 1,804.16 IV. Total Adjustments: 0.00 Net Total: 1,804.15 This is a preliminary estimate. Additional changes to the estimate may be required for the actual repair. Unfair Claims Practices Act: Under California Code of Regulations, title 10, chapter 5, subchapter 8, section 2695.8.d.2c., you are advised, that you have the right to have any repair facility of your choice to do the repairs to your vehicle. However, your insurance company can reasonably adjust any written estimate prepared by the repair shop of your choice. If you choose to use a repair facility suggested by your insurance company, they will guarantee the damaged vehicle to be restored to its pre -loss condition at no cost to you other than as stated in the policy{i.e. policy limits or deductible) or allowable depreciation. THANK YOU FOR HAVING ALLOWED US TO WRITE YOUR ESTIMATE. YOUR BUSINESS IS GREATLY APPRECIATED. IF WE CAN BE OF FUTHER ASSISTANCE PLEASE FEEL FREE TO CALL. THANK YOU THIS IS PERSCRIBED TIME FRAME LESS THAN $1000.00 DAMAGE 3-5 WORKING DAYS $1000.00 - $1500.00 - $1500.00 $2000.00 DAMAGE 1 WEEK DAMAGE 2 WEEKS 1 �; ESTIMATE RECALL NUMBER: Mitchell Data Version: UltraMate Version: 5122101 MAY_01_A 4.7.006 09:03:44 747 UltraMate is a Trademark of Mitchell International Copyright (C) 1994 - 2000 Mitchell International All Rights Reserved Page 2 of 3 0117 Date: Estimate ID: Estimate Version: Preliminary Profile ID: EACH ADDITIONAL $1000.00 ADD ONE WEEK ANY SUPLEMENT ADDITIONAL TIME ADDED RECEIPT OF PARTS 2-3 WORKING DAYS ESTIMATE RECALL NUMBER: 5/22101 09:03:44 747 UltraMate is a Trademark of Mitchell International Mitchell Data Version: MAY_01_A Copyright (C) 1994 - 2000 Mitchell international UltraMate Version: 4.7.006 All Rights Reserved 5/22101 09:13 AM 747 0 TRADE WINDS II 114 Page 3 of 3 008 Si A I E UP CALI}ORNIA TIO.AF' FIC'GOLLISION CODING STATE OF CALIFORNIA TRAFFIC -COLLISION REPORT CHP 555 PC Page I (Rev 8/98) OPI 042 Pace 1 0 6 SPECIAL CCNOITIONS ..0, H RFn neIRN rO ,TM1 CRY JUDICAL DISTRICT RIC IOCAL REPORT AMBER LA QUINTA DFSF.R3' LAR01138017 nnl F J + N, coLM1Y REPORTING DISTRICT BEAT 0 �_ RIVERSIDE 909C 315 COLLISION OCCURRED ON MO MY YEAR TMEOABB) NCICI OFFICER I.O. Z O WASHINGTON ST. 05/18/2001 0815 331H) I N2423 MILEPOST INFORMATION: DAY OF WEEK TON AWAY PHOTOGRAPHS BY: - NONE U FRIDAY _ YEs .. NO I.� _ r HAT INTERSECTION WITH. STATE HI REL FXIOR: YES NO PARTY DRIVER'S LICENSE NUMBER STATE C1A35 SAFETY VEH. YEAR FAKE I MODEL I COLOR LICENSE AMBER STATE I A8840710 CA C EOUP, G 00 ntiTs ownwNre cxv CA DRIVER NAMEIFIRST, MIDDLE. LAST n ROBERTO FERNANDO CASTREJON OVMER'SNAME ® SALE AS DRIVER PEDES- STREETADDRESS MW1 52860 AVENIDA CARRANZA OVMER'SADDRESS Sy FAS DRIVER FXI PARKED Cm/BTATE I ZIP VEHICLE LAQUINTA CA 92253 DISPOSITION OF VEHICLE ON ORDERS OF: OFFICER IV (DRIVER ❑OTHER DRIVEN AWAY ` I ICJ �Ln SEX MR EYES HEICNf WEIGHr e1RT1ATE Ya RACE M BRN BRN 5-02 125 06/22/1972 H PRIOR MECH DEFECTS NONE APP. REFER ONRMTVF OTHER HOME PHONE BUSINESS PHONE VEHICLE IDBNTIPIMTUN NUMBER (760)564-2332 CHP USE ONLY VEHICLE TYPE DESCRIBE VEHICLE MAApE SM)E IN OVAAOEO AREA HUNK( ]NONE nMIN°R IX INSURANCE CARRIER POLICY MJABER RELIAN E NATIONAL A652376 7201 FiMOD MAJOR ROLLOVER OIR OF TRAVEL ON STREET OR HIGHWAY SPEED LIMIT I CA °°T CAL-7 _ TCProsc MCAA N WASHINGTON ST. 50 O O PARTY DRIVER'S LICENSE NUMBER STATE CIASS SAFETY VEH. YEAR MA RE I MODEL I COLOR LICENSENIMBER STATE 2 C2744649 CA C G 93 H V TRUCK WHI 174JUP UT DRIVER NAME(FIRST, MIDDLE, LAST) X LISA JANE CAM OMER%NAME SAME AS DRIVER 1Xf PEDES STREETADDRESS TRAM [1 52780 AVENIDA MONTEZUMA OWHER'SADDREBS f==1 SAME AS DRIVER IXJ CITY STATE/ZIP Fl LA UINTA CA 92253 DISPOSITION OF VEHCLE ON ORDERS OF L-]OFFICER k]ORIVER (--HOMER L L-f DRIVEN AWAY BE% HVR EYES HEIGHT WEIGHT BIRMDATE No DFT ro. W.CE ]01�R F BLN GRN 5-04 103 10/20/1963 W PRIOR MECHANICAL DEFECTS NONE APR REFERTONARRATIVE HOME %KHE BUSINESS PHONE VEHICLE IDENTWICAIICH NUMBER (760)771-0696 CHP USE ONLY VEHCLE TYPE pESCRIBE VFHILIEOANDE SHADE IN DQADED AREA UNK NONE CXIMINOR CJ [ L ROLL-OVER INSURANCECARRIEH POUT YNJMBER GEICO 5415023 DIfl OF TRAVEL I ON STREET OR HIGHWAY SPEED LIMN CA DOT CAL-T TOPIPSC M(CMK N WASHINGTON ST, 50 PART DRIVER'S LICENSE AMBER STATE CU55 SAFETY VEH. YEAR MAKE I MODEL I COLOR LICENSE NUMBER STATE 3 I DRIVER1 NNMEIFIRST, MIDDLE. LAST) U OWNER'S NAME ❑SAME AS DRIVER PEDES TNIAN STREET ADDRESS CMER'S ADDRESS SAME AS DRIVER PARKED CITY I STATE I ZIP VEHICLE DISPOSITION OF VEHICLE ON ORDERS OF OFFICER ORNEP MER BICY- CLIS _T SE% HAIR EYES HEIG11i WEIGH BIRMDATE Mo UaY Ym MLF PRIOR MECHANCIAL DEFECTS NOREAPP. F IREFER TO NARRATIVE OMER HOME PHONE BUSINESS PHONE VEHICLE IDENTIFICATION AMBER: (_ CHP USE ONLY VEHICLE TYPE DESCRIBE VEHICLE DVAADE SHADE IN DNAACED AREA I JUNK IN91E I MINOR uWD INSURANCE CARRIER POLICY AMBER F-I.OR ROLL-0 eR Q 1� DIR OF TRAVEL p1 STREET OR HIGNVAY SPEEDLIMR CA DOT CAL-T TCPIPW MCRA PIIFPNREH'S IWdF DI:PATCHNO'IIFIED HEVILWER'5 NAME DATE REVIEWED STATE OF CALIFORNIA INSURED/WITNESSES /PASSENGERS CHIP 555 PC Pa e 3 fRev 8/98OR 042 Page 3 W 6 DATE OF COLLISION (MO. DAY YEAR) TIME(2400) NCIC q OFFICER 10 NUMBER 05/18/2001 0815 3300 N2423 LAR01138017 wl �m PA WGLR N:e sgK EXTENT OF INJURY('X' ONE) INJURED WAS ('X' ONE) PARTY seAT BAPETY y ONLY NUMBER ppB. EQUV. El� FATAL BEVERB UTIE'A V19lBl.E COMPLNNT INIURY lNIURY MIURY OP PNN DRIVER PAR. pm. BICLYCUa OTHER ❑ �� ❑ ❑ 1 ❑ F � �. n IF 7 M _� 2 3 G 0 NAME 100.B./ADDRESS TELEPHONE BEAU CARR (05/09/1993) 52780 AVENIDA MONT'EZUMA, LA QUINTA, CA 92253 760 771-0696 (INJURED ONLY) TRANSPORTED BY TAKEN TO. DESCRIBE INJURIES. ❑ VICTIM OF VIOLENT CRIME NOTIFIED ❑" k] 2 F 1 ❑ ❑ I ❑ 1 ❑ 1 ❑ ❑ ❑ ❑ I ❑ 2 1 5 1 Q 1 0 NAME 10.0 B./ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES: CJ VICTIM OF VIOLENT CRIME NOTIFIED ❑" ❑ C.- I ❑ ❑ n 1 n F] 1-11 n n NAME/DO. B./ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY TAKEN TO. DESCRIBE INJURIES. VICTIM OF VIOLENT CRIME NOTIFIED If -777 NAME I D.O. B. I ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES. VICTIM OF VIOLENT CRIME NOTIFIED NAME /D.OA./ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY. TAKEN TO DESCRIBE INJURIES'. 7 VICTIM OF VIOLENT CRIME NOTIFIED D" ❑ ❑ ❑ ❑ C=] ❑ ❑ ❑ ❑ ❑ NAME 100,8./ADDRESS TELEPHONE. (INJURED ONLY) TRANSPORTED BY. TAKEN TO: _- —_ --------- - -- -- — 1.1 E DESCRIBE INJURIES'. ei VICTIM OF VIOLENT CRIME NOTFIEO n PREPARER'S NAME ID NUMBER MO. DAY YEAR REV .SAY.ANHR/�NS ,µ Z MO. DAY YEAR 3— 5>.�li%�Q .��''ll�)�•IIII�T''''llllll YYJJ i/ I j[V O FACTUAL DIAGRAM --L-_ os iX of ��s 2300 ivzvz2 4� ALL MCASUREMENTS ARE APPROXIMATE AND NOT TO SCALE UNLESS STATED SSCALE - /7L,. ME 5/ LAAIC9 410 /N4LVOC4 LANOSCA/'E0 17f0/AIV G/ASNINLTOW ST �Ail VVI" VV� AYf. ,Y7 —� o.. . 1eW)1 P'AMM0NS # 1366 6'(11 id.4-S , of I1 V O M1owTMw 117 O11 MAY 2M11 2001 CHP 555—Pagc 4 (Rev 11.85) OPI 042 STATIE OF CALIFORNIA 1% 05/18/2001 0815 3300 N2423 LAR011380 01 Notification: I received this collision call at 0834 hours. Responding from Washington and 02 Calle Tampico, I arrived on scene at 0838 hours. All times, speeds and measurements are 03 approximate.. Measurements were made with a roll -meter and vehicle odometer. 04 05 Statements: 06 07 Driver #1 (Castrejon) was contacted on Hwy. 111 west of Washington St. The following is a 08 summary of his statement. He was travelling northbound on Washington St. about 45-50 09 MPH in the #2 lane. As he continued northbound, a vehicle in front of him kicked up a large 10 piece of asphalt from the roadway. The chunk went under his vehicle. He continued 11 northbound until he arrived at the intersection of Hwy. 111 and Washington St. At that time he 12 was flagged down by D-2 (Carr) that he had ran over the piece of asphalt causing it to hit her 13 car. At that time both drivers pulled over near the Cliffhouse restaurant and called the 14 Sheriffs Department. 15 16 Driver #2 (Carr) was contacted at Hwy. 111 west of Washington St. The following is a 17 summary of her statement. She was travelling northbound on Washington St. behind V-1. As 18 they continued northbound, she saw a chunk of asphalt kicked out behind V-1. She could not 19 move out of the way to avoid the flying piece of asphalt. The asphalt impacted her passenger 20 door and her rear passenger fender well. She then followed D-1 and notified him of the 21 damage. That is when they pulled over and called the Sheriffs Department. 22 23 Summary: D-1 (Castrejon) was travelling northbound on Washington St. in the #2 lane 24 approaching the intersection of Ave. 47. D-2 (Carr) was behind him. As the vehicles 25 continued northbound, a vehicle in front of V-1 ran over a piece of loose asphalt. The asphalt 26 was kicked out under the vehicle in front of V-1. V-1 ran over the chunk of asphalt with one of 27 his tires. The revolutions of the tire forced the piece of asphalt to become airborne. The piece 28 of asphalt then collided into the passenger side door and rear fender well of V-2. This 118 012 PREPARED BY I.D. NUMBER DATE REvtEW F�'Sl��alE� VY 2 1 Damen M.J. Butvidas N2423 05/18/2001 "II fy i366 (t 2001 STATE OF CALIFORNIA NARRATIVE/SUPPLEMENTAL PAGE 6 of 6 DATE OF INCIDENT TIME NCIC NUMBER OFFICER I.D. NUMBER 05/18/2001 0815 3300 N2423 LAR01138017 01 collision caused damage to 0 -2. vehicle, 02 03 Area of Impact: The (A01) was determined by statements as the following: 04 05 .3 miles south of the south roadway prolongation of Ave. 47 and 16'8" west of the east curb of 06 Washington St. 07 08 Cause: The cause of this collision is not the fault of either driver. D-1 (Castrejon) was unable 09 to avoid driving over the piece of asphalt that subsequently hit V-2. D-2 is not responsible for 10 being unable to avoid the flying piece of debris. 11 12 Additional Information: After speaking with the drivers in this collision, I responded to where 13 they said the collision occurred. I found the #2 lane of northbound Washington St. south of La 14 Quinta in poor condition with several potholes and loose pieces of asphalt. I immediately 15 contacted George Contreras at City of La Quinta Public Works, and advised him of the 16 problem. He said that he would send a worker out the location to repair the problem. 17 18 Recommendations: None 19 20 21 22 23 24 25 26 27 m 013 19 Damen M.J. Butvidas N2423 05/18/2001 "" �MMONS # 1366 MAY 2 1 2001 TO: City of La Quinta ATTENTION: John Ruiz,Personnel Risk Manager RE: Claim Claimant D/Event Rec'd Y/Office Our File June 4, 2001 Carr v. City of La Quinta Lisa Jane Carr 5/18/01 5130101 S-109634-DBK ATTACHMENT 2 We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. 1 z n CLAIMS MANAGEMENT.CLAIMS ADJUSTERS 01 750 The City Drive • Ste 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone:(714) 740-7999 Ext. 140 •(800) 572-6900 • Fm: (714) 740-9412 Ir ATTACHMENT 3 _.June 8, 2001 Lisa Jan 52-78,Or Avenida Montezuma L9(6uinta, CA 92253 RE: Principal CJPIA Member City La Quinta Date of Incident 05/18/01 Claimant Lisa Jane Carr Our File S 109634 DBK Dear Ms. Carr: As claim administrators for the self -insured City of La Quinta we have made a careful examination of the circumstances surrounding the captioned occurrence. The city maintains the roads on a maintenance program, which is all that is, required of them. They also conduct corrective maintenance when notified of problems. This action does not, however, make the city responsible for your damage. It is cost prohibitive and impractical to expect city crews to anticipate every possible condition that may cause damage. Cities are, therefore, insulated from responsibility resulting from conditions of which they have no knowledge or notice. Normally, insurance companies sell coverage whereby persons can insure themselves against damage resulting from an occurrence such as this. If you have not already done so, you may want to consider submitting your claim to your insurance company if you purchased such coverage. The letter does not affect the notice that will be sent to you by the City of La Quinta regarding the disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been cc: City of La Quinta cc: CJPIA CARL WARREN & Coo CLAIMS MANAGEMENT -CLAIMS ADJUSTERS 1 750 The City Drive • Ste 400 • Orange, CA 92868 Mail: P.O. Box 25180. Santa Ana, Ca 92799-5180 r� Phone: (714) 740-7999• (800) 572-6900 • Fax: (714)740-7992 l AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 17, 2001 CONSENT CALENDAR: ITEMTITLE: Adoption of a Resolution Granting STUDY SESSION: _ Conditional Approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 30146, PUBLIC HEARING: LANDAQ, Inc., a Delaware Corporation . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 30146, LANDAQ, Inc., a Delaware Corporation. None. None. Parcel Map 30146 is located east of Eisenhower Drive, west of Avenida Bermudas, north of Calle Tampico and south of Avenue 50. This is a subdivision of a portion of the northeast quarter of section 1, Township 6 south, Range 6 east, San Bernardino Meridian, (Attachment 1). It consists of three (3) parcels and one (1) lettered parcel containing 24.965 Acres (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of July 7, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (August 16, 2001), of a 122 T:\P DEPT\STAFF\LINDSEV\TRACTS\30146\010]1] C R.wpd technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 30146, LANDAQ, Inc., a Delaware Corporation; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 30146, LANDAQ, Inc., a Delaware Corporation; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 123 002 T:\MDEMSTAFRLINDSEY\TRACTS\30146\010717 C R. WPd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF Parcel Map 30146, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Parcel Map 30146, is conditionally approved provided the subdivider submits all required items on or before August 16, 2001. 124 003 Resolution No. 2001- Parcel Map 30146 Adopted: July 17, 2001 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on August 16, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of July, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 125 004 Resolution No. 2001- Parcel Map 30146 Adopted: July 17, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney. City of La Quinta, California VICINITY MAP ATTACHMEN AVENIDA FERNANDO Z Z IC N LA a m HOTEL o HOTELEL GOLF & H TENNIS RESORT o J a � U Lu < o 50 C] AVENOE a Lu Z W � Q W PARCEL MAP to W NO. 30146 CALLE TAMPICO VICINITY MAP NOT TO SCALE M 0 R S E . 79.799 Old AE 53 L. Q.1M � CA92253 OORICX • Vdu:76an1.4013 1 �i 1 2 S C X U L 7I FA): 760-771-4073 PLANNERS ENGINEERS SURVEYORS ' 001 I: 41374 MAPPING VIC30146 6-25-01 1 IN THE CRY OF U QUINN. COUNTY OF EVERSIDE, STATE OF CAUFORNIA ATT. SHEET T OF 2 SHEETS 2 PARCEL MAP NO. 30146 ��°�'S�MyOF MET PEST uMS, SEND PORTKNS OF THE NORTHEAST QUARTER M THE NORRHEAST QUARTER AT PACES Al M[ EWfsl a M mr carts a M ury a u W. OF SECTON 1. TgYNSHIP 6 SCUM, RANGE 6 FAST; AND THE SOUTHEAST ODURER OF THE SOUTHEAST OIMRTER OF SECTION 36, TOWNSHIP 5 SOUTH. No. RATNi B EAST; SM IEXNMDIND MERIDIAN, IN THE CITY OF U OIIINTIN CWNIY OF LMSM E STATE OF CAUFORNK RE MD6 CONSULTING MY, 20131 GMY W. D01(ICX L5.1883 RAW L Too, MAY RELOROfR BY fKwry OWNER'S STATEMENT: WE WEE STAR NAT WE WE THE M96 OF lE LW INILLaO WANT M SLIMERENT EN(WM NOREW'. IIMt NE ME Mf gILY PFRSLNs MX6F W16FNr 5 ACRSSM'r0 PASS A c1E'I111RE to YA MR, ME WE EMSENT TO ME FARM MG REUNION OFF MM SUSSMAN AS 9CAN SAW NF OISIMCRh fiCWER TINE WE KEW agGR N FORM USE FEW SARI MY RUNU `ACHY ANMIELS FIBER A MOM MI. WE KAEM apGR VOTERS WAS a A^FESS NDXG EIEFNIONFM WWI AND BUN SO 101E OR OF U WHIA ME (WARES OF NAMES 1 NO 1, AWARE FEE "'A"' AM "We" SUM AE NO, H,E WE 9EM5 a AAA¢ MOM ME LEEPM FAS ONT a AM4 NM mcerm6 Mf RESULT, IN MIE�VILIXXI ANSI, STOOL RISE, MS INTERIM a ACCESS .K Too ME FART IRAMEE) LANDAO, INC.. A MUWAE UNFOUATax W: VAR! E. WILIMR. PRf51LEX1 KSL LAND CORPORATION. A SAME DGW—FOR W: MA E. LICIYJu PKOEfM KSL DESERT RESORTS, INC., A DEIAWARE WRONAAIDN AS SLConee W KEW N M 4 WMEEA 0.NRMMw. A DWAAK CaPYMKN B WJIY E IIOYJIFfl. EEW1A£ N[E FREPaNf mIMEr�INANiAN FEE MEAN MET INSURANCE COMPANY S AMET No A28996. a IXALLAL ECORDS, NOTARY ACKNOWLEDG STAR OF CWURRWA )sx EDUNR a_ a1 MR —DAY a 2WI, Pi01R NF NT.Vtt PlB.1C IN MD FOR SW STAR EI6aNLLY APPLOID ffA PEPI RIF MEANT M RE/REARED IN ME EASE a SAIR C— ENDENLL. N a ME EREDI6 MIDR NAMES WE SAUTEED M ARE Me IMMYEXI M0'ENTERED Al WE ONI MEY FMEOII0 ME SEE IN NOR jTMMMI UP)IOMES. ME ERMANS M ME FI.. ._ BEMAIf OA NNNN1Mf PMYM HAT W AMR, ALRON¢EWFM ME NSOryVMTT WAKss w WO WATURE W PWRORAL FVLf OF WMLWYEss ROAM, PURIE N AND FEN SAID SEAR R w M COAEVN FIPR¢: ww1 NONE NOTARY AC STAR as R.. DWxR CN No MY a 2WI. EEgR WE —NOTARY PURK N AND 5 WSTATE KREaWLY AlRb 6D N RMI AT, NI DWI M mvpRo i, LN ME Ras OF SAISFALTCNY wxa 10 R ME pMOgI WERE AWES WF SMB UD 1O ME RO N! Rb1RUMEN AVD WOMONEDGED M PE MIT Mtt COWTED NS ,ELMS OR AMW LP. RTNLE a INNER ME EPYM WOME, EtiFCURO ME ASSISAENT. WOTAN, E NY PWXOPR PJGE a UAAR $ NNIAY ARIL & MO 2N SAD RATE 4 N EaN1Y IF, LMW4MI EAR¢: PAW WAE NOTMY ACKNOWLEDGMENT' STAR OF WON. )S5. O.YINIY IN TM_MY a 2WI, WERE NE NOTARY RUM, N MIT fCP SM STATE ERS RRUY MEMED MAIN - .MEANT To NE/P m A M EAST;a 9wEUORY ENa 10 RElE REASON MATE WIN, AM S,,mn M lE BO NN INSTEINENT WE WCAMNUMMD M WE ME AM PFGMEO AN' SWARM AUTANNIT WOORES, ANDEKBS ON ME � PERSONS OR MEMO, OR, W a NNW Ml PER SAORD, EMITTED ARE NFNIMENT. f WTNESS NY X41D: AWARSE PU W PMAIPK MACE OF BUNS 1NAFormMC IX AND FOR SAID STAR 5 N NY AWRISSW EWP¢: PRINT WAS NOTARY ACKNOVMGMENT� FATE OF MFORNN come, a_7ss. A ME P P.1 a .1. BEFORE E NmMY NNO N R1A F. —M STIE FIEaWLY APPEARED' MASaA- ALY NN]M lD E/FPa2D A M BASS a So""" fxaXLE M E M iFlZ F RANKSRANKSARE SIMM9 To M W1NR 1161RU1ENr WD ACNOMIDaD M E ANl MAY FiOMfO ARE WE IN MR ALTHORTZED WEVEn. AND BY NEW SGROVIRES ON A, INAMMENT ROSE% OR M DX, " A, a "ON INNS NRSOE RED, O ECN[U ME ME WITNESS NI' WE ARY3AE NY PNNCWA RARE OF RSNPSS WITAW PURK IN WD FLAN YO STAR 5 .—M. MY aYw oDRIVES _ SMASIN W DANATE OY REQUIY NAM'Ny 1111E INSLFYICE LORMAW SURVEYOR'S STATEMENT: NO WP WAS REFINED Of NE OR, MAN W SUPERSAMEN AND 5 BASED ON A TAUT) SANTY M UNIORNAKE WIN M REWMIVIENT5 OF M SWANSEA WP ALt AM UMIL ORDMW¢ Ai ME �MRMS MEE,1K K. A DELA ARE CORTINALAININ E Po31REEN ! d .1. CN Wj1 [AN MNI ALL REAMERS RE IIIE ERNS a A4 EAKE ME SUNEY A B M FM ME IMP, EID KEW STAR YL PANEL WAR cLKIXMS N ME AWM.ED OR COIOIIKKNILYaAPPINMD IRMAMh W ,, YBAN AYI. ANE MR: MI maq�y_ 4�N b a4 EJM' N. RAW. L5. A695 EYP. B/.b/0] �M1 W,,N STAR MAt� ,M EYWWD RE TIONSION WEYD N OF PARCEL WP X0. J91A6 4 A PKMFD OR iXE AREA. WAR MO MPANM1D YRWfON 6 wL 1NMS NAM MAR - WE NS METE XR,1NAEN, O]WLE MANWLES ANYIAl Al ME ARE WR: NOT CXfl6 A YOU R.C.E. M. "MO UP. 6/39/01 cm fX m OR OF u WA CITY a la,N_Yn_R'S STATEMENT: II HARRY $EAR AINI I NM WANED AE WARN. NV a PARCEL WP W IDIK ttMNIWD OF TWO (2) MEMO AND I N1 SARSA D MNl SAID WAR R AVANICYLY WHARF F DATE ,2WI WC A E P.L5. IW W.9/W/2WI AEONS OR SRMMR CITY CLERIC'S STATEMENT: L IUNE S. GF OM OEfM Ab q-CRCO a ME OR WHOR. OF ME CRY OF UA WRw w a ERfm saR Ne,M.T.R� AM ROTOR WAR � OF Mm W➢ o ON ME Wo /GLEPIFO Mf aP6. a PAA (MNUE so). Ago ME MuTems A. OF AIXESS AS MORAFED MEON, R"S SIA . EK OR OLRK WE EN -(WARN) CLERK a ME CRY OF U OLINA TAX COLLECIOR'S CERNFICATC I KEW CERAY ANN ACCORDING TO 1K ARMS a MR TRANS. AS a N6 AIR. MEK ARE NO MRS AGAINST ME FERRY sWM ON ME NMN WFM MA, STATE. CWNR AXIMR& OR L. TAWS a SECNL ASSFRNMIs CWECRO AS WAS UREM 1M5 EN 7k ASSERT ENI5 COLLECTED AS TIES NON A KM SUN NOT M PAYA&E ANON ME ¢MWMD TO R__ RAUL WWMHAELL DATE ovum, lI COUECMN TAX ONO CERRFM,ISE: I KARY CERNY ANT A WWI N AE SA a {_— WAS EEX DUSTED RW FLW WM M NWD a " MRS. a ME U NIY a RMRSAM W.'DAWK CaMANfD MAN 1K PAY- " a NL Wn FAR. OEM.. No,I AN L AM NL SPENT ASS VEMs WIECTED AS FORD, SND PIOPEFAR W AT YF PAEH AT ME MAE AYYA9E NI SND END MI5 BEEN DU RAwNMD W YO BEM a SUEM5N5. aTE GM TI ENO aWl➢ A WLCNEY PAUL MSOM'RL LETM a M WIRD a AIRWISLNS MIFF TI USURMt SIGNATURE OMISSIONS ,'AVERS IT T EMREMIS PIID/OR OMER INTERESTS NM BE ANTED. S a NE fCLLMIX6 CMOID4 WUR WATER [dINCI. HOM, a FW W,W, M ". IWDS AND TOM OF WY. PAWNIE FAFIFI'R AND RAMS OF MY, FOR wW ARING WD LgEVE WARM PINAFORES . (NIT NCRIERS) ME MR, nAl¢ Or WASTE, MBAR a AN DOMINANT ART RIPE A¢. PER INWENI RECCNED IN, I. 1953 M Mgt TAM PAGE 288. OF WEAL ARMS Al Llry Or u WWI RaaM OF AN FMFEN ra ME DFNRII a AM oc IRNrt A£MY, PA AI EAT NUMBER ANLWY 12, 19M AS NNWNSTAIM NO. 01221S, a aRLVI MECDFM WOWIX UAD P6FMRMO KNOW C. AAOLESS, AT EENT RU 0IE6E. D MAAAUGUSTERsSl AD.F 1M982FMAfuWSTMECP.M IO l3ba aFKK, SICCai. (&ANSI M XANAD 1 " IN THE CITY OF IA GUNTA COUNTY OF RMSE. STATE OF OWFORNN PARCEL MAP NO. 30146 Saw PORTIONS OF THE NORTHEAST CHARTER OF THE NORTHEAST OUARTER CURVE TABLE OF SECTION 1, NWHSHIP 6 SOVIN, RANGE 9 FAST; AND THE SOLPINFAST n DRTn uOaR Bx ur TAN QUARTER OF 1HE SOUTIE/Sf O4MTETI Q SECTION 38. TOWNSHIP S SWIH, MERIDIAN.IN THE CITY OF A OUINTA i i i m �mB i]sse wm' COUMYBOF RIVERSIDE. STATE OF 3 3'MW iODR 1A 6519' R WItSY RAW 123M' 92m NDS CONSULTING MAY. 2001 OARY W. DOIOCH L ,PN93 5 YY4l 6 iY )9m IDm Slm BEST N96' MdV IYIYFYNP e rtsvr 659m msm 1NO, BVY Nzf 7Ft. 3041 9 PIYA' N TNYM ilmm dWm nit 13]@ HA f651' M6. 66/34_f: J TO.. f IP., TIERO ME 21775, iE rnM FRIAR OIRANFA RPIESS ML./S Etl h TOO, f In.. TAMED ME 21775. 1V TER PY0 IB9/9-31 AND = OF IA aMA FES PARCEL 3 @ f LP.. TAGGED NET 21PS TIIISX, Rfl PYB IB9/9-31 AND C�U/V�U V. gXIRA IIk. MC. AS BE. A095THN1 011..~loll' _ m. IV fIIl'ffA'sapp_N_L.i)url:. NET. IL:R killYN" _7NTY'Ir 77-B, I: PARCEL (AlIt,Ew) M19s u. PARCEL 7 116)s AC. GOVERNMENT LOT1 PARCEL 2 I.,., \ PARCEL 2 PARCEL 3 6 A x P.M. 23334 PN.S. 130/20-31 PARCEL 1 SHEET 2 CF 2 SHEETS M. P.Vl[FD ME 66]. RUSK" NOMB 109/]9-ll NID 15 %n.-Y). MC. A9 9ft. CCP. 31 I' IP.. TAOX0 RF' 21M G PG PAN 109/99-11 M9 Ci U F SEC. 11ES, MC AS ESE DT B[t. 6 WD RIII[ 5A 9in1'iT P 17� �i '�I `Lu eN-mA \ n 6A-129807 s'rore'i —aN— — _ — — —INTYAN[_ _-----__ _— e `N'EY IWE RF C.V.N/.D. \_S'LY INE PAR. 1 PER ON. 61-106S3 01FANDER NEEERr IR EACUAnO. CINNNEL a O0. R1-6g69. — — — _ _ _ (X B9'So53�' Il2IW'l_ _ _ _ _ _ (VIL6a'1 TWND 1-1/1 IN, TNMSD NICE M. GOVERNMENT LOT S FU,.RPER P.SYEB�1691n-331 FO(ND i LP., N M T.YFED CR Pm PE1"le"INA/29" 32Tw. C/L CALLE TAMPICO SURVEYOR'S NOTES • — N,AM ,L f P. T/fF.ED L.S. I01 MEN NA PM.B. IN/29-31. I UNLESS ORHERN%S NOD). p — NNWES SET f P. TIGMD LS 403. RUSH. IN ESS OMEWEE NORM r TAM PIPE TAGOE) LS ASS, FIB, OR LEW BEAT BOOED LS 1613 W 0],RS, M BE SE AT Au WT WPMETS: M 9 LOT COPPER F.WS M FK R CURB. LFAL AND TCA TAXES LS. RAS N TOP OF CWB A BUY l., R( BE 1 AT A FRCP PM(CfL ARE .. OT cAB AT .J•\E_ B.F'S OFFS GR.CS TIYI AWT A SPAEET = 0 XN IO OFF AT mARAW WE IT EPM: UNLESS NHEROBE MRM All YCMMMIS EIGAN'SEY S BE SET IN CCMmME MW nE M]MM.MATNBI YAEEIENP FOR THIS w➢, UNLESS OAN Mn9E NOTFM. I— BpUTES MOM DATA PER PMB. I0/39-31. IRS I'm YV MNTm6 3 WANDERED PARUlS YU 1 EUTIVED PIACEL SCALE 1 1N5 FAME, WP WMANS 2'565 ICRES. IOU so a loo SO 9oD BASIS OF BEARINGS MIND r IP TWO OFF — ENGKER - ME 32740, f1LSH PER NIB 10/29-31. 1H B[N6KS SNSIM IERFtlI ARE P15L0 ql ME FA51 U' OT 4rthW Lm LIB. PAVES,9 M,,,,, IS,a M IN IIfiR OPFATHE (V HD R[C� 1 OF 6NERSK mom,, WON. R,AASM MO NN.C. NOIDAN" R O EASEGANTNIC.MO RppY� M� RIXNPoSSS OR wnr. (AR PWRIRE) QI -THE IWIW STATES OF MENG ME,E, OF MI EASEMENT TM NM UKS, PER CIXWENP WORDED NNE A. Im3 N MOA' 1-. P)GE 2@. m OEEIWt NBOASB BNA® PREFAVm RFCCPoCD YMMR7 IMOEN RIOL9 AS NSIAWENi/FXE W 01" FOR THE WENET 22 6, OF 0P)OWE AELCNM. PER ©- VNPYAN IAND W.. IXF. M0 UNM CW fLICfP15. MC.. NWO[RS Cf IN FA4NN, iM PIDESIRµ µD g11WIM AV, PfR . EM SILNiD /LOUSE R. ISW IS MEMANEM NO, 133S6. OF WPII NECW W. (BML(ET N M.0 129 U09 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Parcel Map 30146 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 2001, by and between LANDAQ, Inc., a Delaware Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Parcel Map No. 30146 (the "Parcel Map") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 13 n to T:\PWDEPT\STAFF\LINDSEY\TRACTS\30146\S I Agreement.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of'W or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements 13 secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\LINDSEY\TRACTS\30146\S I Agreemant.wpd Page 2 of611 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements, If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 13 7 T:\PWDEPT\STAFF\LINDSEY\TRACTS\30146\S I Agreementmpd Page Yo 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, at sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not 133 been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, =`13 T:\PWOEPT\STAFF\LINDSEV\TRACTS\30146\S I Agreement.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 134 T:\PWDEPT\STAFF\LINDSEY\TRACTS\30146\S I Agreement.wpd t14 Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 LANDAQ, Inc., a Delaware Corporation 55-920 PGA Blvd. La Quinta, CA 92253 (760)564-7166 135 r,11; T:\PWDEPT\STAFF\LINDSEY\TRACTS\30146\S I Agreement.wpd Page 6 of 6 Exhibit A Security - Parcel Map 30146 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Monumentation 2,360 0 Construction Subtotal: $2,360 Contingency 25 % 590 Total: $2,950 13(3 COUNCILIRDA MEETING DATE: July 17, 2001 Approval of Overnight Travel for the Community Services Department Secretary to Sacramento for RecWare Computer Training RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1- STUDY SESSION: PUBLIC HEARING: Approve authorization for the overnight travel for the Community Services Department Secretary to receive RecWare Computer Training in Sacramento August 21-22, 2001. FISCAL IMPLICATIONS: The costs associated with the RecWare training are funded through the Community Services Administration Travel, Training and Meetings Account #101-251-637-000. The breakdown of estimated expenditures for this training are as follows: • RecWare Training $350.00 • One night of lodging $ 91.00 • Airfare $130.00 TOTAL: $571.00 CHRTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: RecWare is the activity registration software used by the Community Services Department. The Community Services Department Secretary is designated as the System Manager for RecWare and therefore needs to have a complete understanding of the capabilities of the program. Sierra Digital, the company that offers RecWare provides two options for training on their software: training in their Sacramento facility for $350 (plus the travel costs to Sacramento) or the company will send a representative to provide individual training to La Quinta at a cost of $1000. Therefore it is cost effective to send staff to Sacramento for individual training. 137 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the authorization for overnight travel for the Community Services Department Secretary to receive RecWare Computer Training in Sacramento August 21-22, 2001; or 2. Do not approve the authorization for overnight travel; or 3. Provide staff with alternative direction. Respectful Dodie Horvitz, Comnfunit�\Setvices Director Approved for submission by: Thomas P. Genovese, City Manager 138 S:\Community Services\CCReports\CC.134.Overnight Travel RecWare Training.wpd Twit 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: jUly 1 7, 2001 CONSENT CALENDAR: ITEM TITLE: Authorization for Overnight Travel for STUDY SESSION: the Public Works Director/City Engineer to Attend the PUBLIC HEARING: 2001 International Public Works Congress and Exposition Sponsored by the American Public Works Association (APWA) in Philadelphia, Pennsylvania on September 9, 2001 through September 12, 2001 Approve authorization for overnight travel for the Public Works Director/ City Engineer to attend a 4-day International Public Works Congress and Exposition sponsored by the American Public Works Association (APWA) in Philadelphia, Pennsylvania on September 8, 2001 through September 12, 2001. The breakdown of estimated expenditures for this conference is as follows: Registration Room Travel Meals $ 470.00 $ 705.00 $ 600.00 $ 200.00 Total $1,975.00 Funds have been approved for this conference as part of the Fiscal Year 2001 /2002 Budget in the Public Works Administration Travel and Training Account #101-451- 637-000. None. 139 T:TW DEPT\COUNCIL\2001 \01071 ]c.wpd The 2001 International Public Works Congress and Exposition is sponsored by the American Public Works Association (APWA). This yearly International Seminar and Exposition is for Public Works Directors, City Engineers, and Maintenance Managers, and provides education and direction on a number of issues facing Public Works Departments throughout the nation and around the world. A number of seminars and discussions are available in operation practices, management practices, regulatory compliance, better business tools, advanced technology, funding opportunities, and practical solutions. In addition to all of these seminars, there is a full exposition hall, showcasing advancements in materials and equipment. This congress and exposition also provides the opportunity to network with peers from throughout the nation and around the world providing a forum to find ways to solve problems, become more pro -active, and stretch the City's resources with new ideas and innovations. The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Public Works Director/ City Engineer to attend a 4-day International Public Works Congress and Exposition sponsored by the American Public Works Association (APWA) in Philadelphia, Pennsylvania on September 8, 2001 through September 12, 2001; or 2. Do not approve authorization for overnight travel for the Public Works Director/ City Engineer to attend a 4-day International Public Works Congress and Exposition sponsored by the American Public Works Association (APWA) in Philadelphia, Pennsylvania on September 8, 2001 through September 12, 2001; or 3. Provide staff with alternative direction. Respectfully submitted, Chris Public Works Director/City Engineer Apppro ed for submission b Thomas P. Genovese City Manager Ud� T:\P DEPT\COUNCIL=01\010717c.wpd 1 A (1 COUNCIL/RDA MEETING DATE: July 17, 2001 Approval of a One Year Contract Extension for Landscape Lighting Maintenance AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �# STUDY SESSION: PUBLIC HEARING: Approve a one year contract extension for landscape lighting maintenance with Kribbs Construction. The proposed contract (Attachment 1) is for an hourly rate of $40 per hour for actual hours worked. The base of the contract is for biweekly inspections of all city owned, maintained, and operated landscape lights for an amount of $15,888.00. Any work required to repair lights due to vandalism or mechanical and electrical breakdown will be paid to the contractor under this contract at $40 per hour. An amount of $116,000 for landscape lighting maintenance has been approved by the City Council as part of the fiscal year 2001/2002 budget, account number 101-454-603-000, Contract Services. None. During the June 15, 1999 City Council meeting, the City Council awarded the landscape lighting maintenance contract to Kribbs Construction. The original contract specifications allowed for four one year extensions, renewable at the beginning of each fiscal year, through fiscal year 2003/2004. During the July 5, 2000 City Council meeting, the City Council approved a one year contract extension with Kribbs Construction for landscape lighting maintenance. The budgeted amount approved in the fiscal year 2001/2002 budget of $116,000 includes the biweekly inspection costs for all of the city lighting systems, as identified in Exhibit A of the contract (Attachment 1), and an estimate of repairs, including a T:\PWDEMC0UNC1 L\2001 \01071]b. W pd 141 backlog of work identified to the previous years' inspections and projected repair work. Based on Kribbs Construction's past performance, their familiarity with the required work and staff efforts to save time and money needed to rebid this project, staff recommends approval of a one year extension. This will be the second one year extension of the Kribbs Construction contract. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a one year contract extension for landscape lighting maintenance with Kribbs Construction; or 2. Do not approve a one year contract extension for landscape lighting maintenance with Kribbs Construction and authorize staff to rebid the landscape lighting maintenance contract for the fiscal year 2001 /2002; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vog Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Agreement T:\PWOEPT\COUNCIL\2001\010717b.wpd Attachment 1 THIS CONTRACT, by and between the CITY OF LA QUINTA, a municipal corporation, herein referred to as "City," and BRUCE KRIBBS CONSTRUCTION, herein referred to as, "Contractor." In consideration of their mutual covenants, the parties hereto agree as follows: 1. Contractor shall furnish all necessary labor, equipment, transportation and, services for the Landscape Lighting Maintenance Services in the City of La Quinta, California. 2. Contractor will comply with all Federal, State, County, and La Quinta Municipal Code, which are, as amended from time to time, incorporated herein by reference. 3. All work shall be done in a manner satisfactory to the City Engineer. 4. Contractor shall inspect the landscape/lighting systems as listed in Exhibit A, made part of this Agreement, on a bi-weekly basis. 5. In consideration of said work, City agrees to pay Contractor $1,324 per month for a total amount not to exceed $15,888 per year. All payments shall be subject to approval by the City Engineer and shall be in accordance with the terms, conditions, and procedures provided in the specifications. 6. The Contractor shall identify lighting systems requiring repairs and provide an estimate to the City for approval. The Contractor shall not initiate any repairs until written approval is given by the City Engineer. Upon written approval, the Contractor shall repair the lighting systems at a rate not to exceed $40 per hour. 7. The Contractor shall not knowingly pay less than the general prevailing rate for per diem wages, as determined by the State of California Department of Industrial Relations and referred to in the Invitation to Bid, to any workman employed for the work to be performed under this contract; and the Contractor shall forfeit as a penalty to the City the sum of Twenty - Five Dollars ($25.00) for each calendar day, or fraction thereof, for such workman paid by him or by any subcontractor under him in violation of this provision (Sections 1770-1777, Labor Code of California). 8. Concurrently with the execution of this Contract, Contractor shall furnish bonds of a surety satisfactory to City, as provided in said Specifications or Invitation to Bid, the cost of which shall be paid by Contractor. 9. Contractor agrees to indemnify, hold harmless, release and defend (even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law, the 143 004 City, its City Council and each member thereof, and its officers, employees, commission members and representatives, from any and all liability, loss, suits, claims, damages, costs, judgements and expenses (including attorney's fees and costs of litigation) which in whole or in part are claimed to result from or to arise out of the usage or operation, including the malfunctioning of, or, any injury caused by, any product purchased herein; or any acts, errors or omissions (including, without limitation, professional negligence) of Contractor, its employees, representatives, subcontractors, or agents in connection with the performance of this Contract. This agreement to indemnify includes, but is not limited to, personal injury (including death at any time) and damage to property (including, but not without limitation, contract or tort or patent, copyright, trade secret or trademark infringement) sustained by any person or persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and members of the general public). 10. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Specifications. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured. Contractor shall furnish evidence of having in effect, and shall maintain, Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract. 11. Contractor shall forfeit as a penalty to City $25.00 for each laborer, workman, or mechanic employed in the execution of this Contract by said Contractor, or any subcontractor under it, upon any of the work herein mentioned, for each calendar day during with such laborer, workman, or mechanic is required or permitted to work at other than a rate of pay provided by law for more than 8 hours in any one calendar day and 40 hours in any one calendar week, in violation of the provisions of Sections 1810-1815 of the Labor Code of the State of California. 12. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Sections 12900, et seq.) Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $500.00 liquidated damages for each such breach committed under this contract. 13. Contractor also agrees that for contracts in excess of $30,000 and more than 20 calendar days duration, that apprentices will be employed without discrimination in an approved program in a ratio established in the apprenticeship standards of the craft involved (Sections 1777.5 and 1777.6, Labor Code of California). Contractors who willfully fail to comply will be 144 005 denied the right to bid on public projects for a period of six months in addition to other penalties provided by law. 14. This Contract shall not be assignable by Contractor without the written consent of City. 15. Contractor shall notify the City Engineer (in writing) forthwith when the Contract is deemed completed. 16. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law. 17. Contractor certifies that it is the holder of any necessary California State Contractor's License and authorized to undertake the above work. 18. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 19. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract. 20. The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than at City offices including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 21. The further terms, conditions, and covenants of the Contract are set forth in the Contract Documents, each of which is by this reference made a part hereof. 14) 00 6 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: Katherine Jenson, City Attorney "CONTRACTOR" Dated: CITY OF LA QUINTA, A California municipal corporation By: John J. Pena, Mayor Dated Name: Bruce Krobbs Title: Owner N "CONTRACTOR" (If corporation, affix seal) 14r 00 7 Exhibit A Addition of Landscape Lighting Biweekly Inspection Landscape Light Adams St. Center Median (from Hwy 111 to 48th Ave.) 15 Auto Center Dr. 6 Senior Center Back Parking Lot 23 Washington Street (from Miles Ave to Fred Waring) 11 Washington Street Median (bridge to 50th Ave) 22 50th Ave Center Median (Calle Tampico to Washington Street) 68 Calls Sinaloa Center Median (Desert Club Dr. to Calle Tampico) 24 Calle Tampico Center Median (Washington St. to Eisenhower Dr) 48 Marbella Homes (Perimeter/Entrance) 3 Home Depot Monument (Corner of Hwy 111 and Jefferson St.) 11 Vons Monument (@ Vons Entrance and Hwy 111) 11 Artwork at the Civic Center (@ South Entrance to the Civic Center) 2 Original Bid Items Acacia 22 Adams Park 14 Avenue 50 24 Avenue 54 52 Cactus Flower 54 Eisenhower Park 6 Eisenhower South 66 Eisenhower North 51 Fritz Burns Park 53 Jefferson Street at Westward Ho 28 La Quinta Civic Center Landscape 255 La Quinta Civic Center Building 128 La Quinta Del Oro 24 La Quinta Del Rey 4 La Quinta Highlands 27 La Quinta Senior Center Landscape 35 La Quinta Senior Center Parking Facilities 10 Madison Street 80 P.G.A. West Station 70 30 Quinterra 51 Rancho ocotillo 48 Topaz Perimeter 3 Washington Street North 62 Washington Street South 31 Total Addition of Landscape Lighting Fixtures 1402 14 UU8 I AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: ,July 17, 2001 CONSENT CALENDAR: IJ� ITEM TITLE: STUDY SESSION: _ Approval of a One Year Contract Extension for the Citywide Landscape Maintenance Contract for Fiscal PUBLIC HEARING: Year 2001 /2002 Approve a one year contract extension for the citywide landscape maintenance contract with Lundeen Pacific Corporation, in the amount of $495,923.27. Sufficient funding has been approved in the fiscal year 2001 /2002 budget, through Landscape Maintenance -Contract Services account number 101-454-609-000, in the amount of $600,000. The landscape maintenance contract is funded through Lighting and Landscape Assessment District funds and the General Fund; therefore, prevailing wages were not required during the bidding process. This may have resulted in a cost savings to the City. On July 5, 2000, the City Council awarded a contract for the citywide landscape maintenance to the lowest responsible bidder, Lundeen Pacific Corporation, in the amount of $470,226.48. Additional areas of landscape maintenance have been added throughout the fiscal year 2000/2001 by means of change orders. Presently, the landscape maintenance contract is $495,923.27. The contract bid was approved with the provision to allow yearly extensions of the contract based on the performance of the contractor. This provides for a savings in cost and time, as opposed to rebidding the project each year, and the savings and liability connected with having a contractor familiar with the work continue the maintenance of the landscaped areas. The City is also provided with the ability to terminate the contract throughout the year or not extend the contract in future years, if the contractor is not performing satisfactorily. Based on Lundeen Pacific ME T:\PWDEPM0UNC1 L=01 \010717..wpd Corporation's past performance and their familiarity with the required work, it is recommended that the City Council approve a one year extension of the citywide landscape maintenance contract with Lundeen Pacific Corporation. The alternatives available to the City Council include: Approve a one year contract extension for the citywide landscape maintenance contract with Lundeen Pacific Corporation in the amount of $495,923.27; or 2. Do not approve a one year contract extension for the citywide landscape maintenance contract and authorize staff to rebid the citywide landscape maintenance contract; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: homas P. Genovese, City Manager Attachments: 1. Landscape and Lighting Maintenance Contract 14q T:\PWDEPT\000NC I L\2001\010717a.wpd Attachment 1 SECTION 1300 THIS AGREEMENT, made and entered into this 1Z day of duly, 2001, by and between the CITY OF LA QUINTA, CALIFORNIA, a Municipal Corporation, hereinafter designated as "CITY" and Lundeen Pacific Corporation, hereinafter referred to as "CONTRACTOR." WHEREAS, on dune 22, 2000, CITY invited bids for landscape maintenance services for CITY maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a bid which was accepted by CITY for said services. WHEREAS, on July 5, 2000, the City Council entered into an agreement with Lundeen Pacific Corporation to complete citywide landscape maintenance services for the fiscal year 2000/2001, for a total bid sum of %470,226.48. WHEREAS, throughout the fiscal year 2000/2001 contract, five change orders were signed by both parties, increasing the contract amount to . 49 ,923.27. WHEREAS, the bid was approved by the City Council, allowing for yearly extensions of the contract based on the CONTRACTOR'S performance and agreement by both parties. WHEREAS, the contract renewal date is July 31, 2001, to provide citywide landscape maintenance services from August 1, 2001, through Ju1T31, 2002. WHEREAS, it has been deemed that the CONTRACTOR has performed services for the citywide landscape maintenance satisfactorily and has requested an extension of the contract. WHEREAS, a spreadsheet indicating areas and limits of work has been revised to include all approved changes to date has been included as part of the contract and is attached as Exhibit A. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: A. TERMS OF AGREEMENT: This Agreement shall be from August 1, 2001, until duly 31, 2002, or such later date as may be agreed between parties. B. CITY'S OBLIGATIONS: For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore, the total sum of Four hundred ninety five thousand nine hundred twenty three 27/100 Dollars (%495,923"27), as required in the bid documents and the approved Contract Change 150 C04 Orders 1-5. C. CONTRACTOR'S OBLIGATIONS: For, and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the said specifications. D. HOLD HARMLESS AND INDEMNIFICATION: CONTRACTOR agrees to defend, indemnify, and hold harmless CITY, and its officials, officers, employees, representatives, and agents, from and against all claims, lawsuits, liabilities or damages of whatsoever nature arising out of or in connection with, or relating in any manner to, any act or omission of CONTRACTOR, his agents, employees, and subcontractors and employees thereof in connection with the performance or nonperformance of this Agreement. The CONTRACTOR shall thoroughly investigate any and all claims and indemnify the CITY and do whatever officers, employees, agents, and representatives as to any such claims, lawsuits, liabilities or damages. E. AMENDMENTS: Any amendment, modifications, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval of the City Council of the CITY. F. TERMINATION: MFR INATION: If, during the term of this Agreement, CITY determines that CONTRACTOR is not faithfully abiding by any term or conditions contained herein, CITY may notify CONTRACTOR in writing of such defect or failure to perform; which notice must give CONTRACTOR a ten-day notice of time thereafter in which to perform said work or cure the deficiency. If CONTRACTOR has not performed the work or cured the deficiency within the ten (10) days specified in the notice, such shall constitute a break of this Agreement and CITY may terminate this Agreement immediately by written notice to CONTRACTOR to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligations of CONTRACTOR'S surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received CITY'S Notice of Termination, minus any offset from such payment representing the CITY'S damages from such breach. CITY reserves the right to delay any such payment until completion of confirmed abandonment of the project, as may be determined at the CITY'S sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the compensation quoted in its bid. G. INCORPORATION BY REFERENCE: The Notice Inviting Bids, the General Bid Terms and Conditions, the Special Bid Terms and Conditions, Bid Submission Form(s), and the Bid Specifications, are hereby incorporated in and made a part of this Agreement. H. COMPLETE AGREEMENT: This written Agreement, including all writings specifically 151 005 incorporated hereby in reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be or any force or effect, not shall any such oral agreement, understanding, or representation be binding upon the parties hereto. I. ANTI -DISCRIMINATION: In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. J. AUDIT: CITY shall have the option of inspection and/or auditing all records and other written materials used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. K. NOTICE: All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: CITY: Office of the City Clerk City of La Quinta P.O. Box 1504 La Quinta, California 92253 CONTRACTOR: Lundeen Pacific Corporation P.O. Box 13301 Palm Desert, California 92255 L. LITIGATION COSTS: In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. M. Al JTHORITY TO FXFCl JTE AGREEMENT: Both CITY and CONTRACTOR do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. 152 116 IN WITNESS WHEREOF, the parties hereto have executed this Agreement at La Quinta, California, the day and year first above written. CITY OF LA QUINTA, CALIFORNIA CONTRACTOR: A Municipal Corporation JOHN J. PENA, MAYOR ATTEST: June S. Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: Kathy Jenson, City Attorney LUNDEEN PACIFIC CORPORATION APPROVED AS TO CONTENT: Chris A. Vogt, R.C.E. C044250 Public Works Director/City Engineer 153 mvi Exhibit A N 0 N 2 d 2 c .20 M � mmU J a d � �0 N M O In m W O O N N 0 V 0 N IO N W W h W � N 0 O IO M IO W IO W N O W S I� O W 7 M N W O O ttpp W N W yy W O V C� N m N pWj O W W n O M M N n N m V c O O IN 8 O N m N N O. m N (WO C� N N. p lV V N 0 M m 2 0 �— �_ 0 M 0) N -- th W of o N N n W M n N t M N f9 W- M N m th (O W N l7 N Vi V < W � N l7 —< Yi � � NN N K W W W fA ViN f9 e9 M t9 � W H Yi to e9 t9 e9 � C aN W N M n W M I[j N M N lVMy N O m IO Imo N O (O V O W M aMD 1VpV0 IA b M M M r O OWl M W W h tN0 (D V N N N N In r W N M IO IO M N N N m m M V M N O O N W M y^y V M T O V W O r �O N N O N an0 Vf � 69 Yi f9 f9 t9 t9 e9 (9 M f9 � 19 Yi f9 � e9 t9 M t9 t9 � i9 19 N f9 m 19 � i9 � N e9 V V) V W W l9 K W Vi N 69 W 19 (N�pp L U m o X X X X X � a W V X X X a a d m N E E X X X X X X X XXXXXXX X X XXXX X X X X X X X X m O I� N O N O m W 0 N In V O IO N O W O M M M N IA N M N W H p Ny N M�(J W� 0 0 0 V 0 0 0 IO M O N N p O M N t� p W M 0 0 0 0 N V IO W O M O O In m IM O N M M A 0 O � tWp M O mV � O M OMAP O O O [O M M N m n V(n m W WIom V V M O M W � IA � (h M lD M IA n N � 0 M IA N �N mN N - V' M 6 V MN In N N I[) t7 O j O(O � U W W W W N 0 W 0 O 0 IO V O O N __. 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U O U O U O U O U O W LL O W 0 0 0 0 0�� y X_ C, c O d oirnc o'va � o'Z' E3i O t L L O O �+ 8@@@)SSMrnrnga C C C C C^ Tm y o rnE C (/I (/1 i C O C O N N LL O 41 a E d U U L U L U L U O N O d d N m N m N m N w L L L L L O N O LL' O L m= m m m m m m m 0 0 0 o m m m m m i W in F r 3 3 3 3 3 a o a ci 3 N N N M M V vvvaavvvavupi in uNi u`�i �i nNNm!o m; mm: m!mion0000000 U U U U U U U U U U U U U U 155 �0() O > C O O 0 f U N C t A � O C R O 9 �U A Q c a 7 � O19 t N E E N 15G ��n T-itit 4 09mro AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 17, 2001 CONSENT CALENDAR: /(o ITEM TITLE: STUDY. SESSION: Approval of the Purchase of Computer Software with PUBLIC HEARING: Crossroads Software in an Amount Not to Exceed $40,000 for GIS Traffic Analysis Software and Related Services in Connection with State Office of Traffic Safety (OTS) Grant for year 2000 RECOMMENDATION: Approve the purchase of computer software with Crossroads Software in an amount not to exceed $40,000 for GIS traffic analysis software and related services to be funded by a State Office of Traffic Safety (OTS) grant for year 2000. FISCAL IMPLICATIONS: Last year, the City was awarded a State Office of Traffic Safety (OTS) grant in the amount of $52,487 for the implementation of a GIS-based traffic analysis program. Grant funds are available for the software, two computers, data entry services, and travel expenses for staff to attend the annual OTS conference. The equipment, related items, and vendor support are estimated at $40,000; therefore, adequate funding will be provided by the grant. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On January 31, 2000, the City applied for a State Office of Traffic Safety grant on behalf of the La Quinta Police Department to address the deficiencies and limitations in the current methods of traffic collision analysis. The City does not have a computerized traffic records system; information is currently gathered using labor-intensive methods. On September 13, 2000, OTS informed the City that its project was approved for funding. These funds will be used to create an effective, easily maintained GIS-based collision analysis and citation tracking system that will be used to help reduce traffic collisions throughout the City. The system will provide the Police Department and the 157 City information upon which to base engineering, enforcement and other traffic safety - related decisions. The Police Department has reviewed several GIS-based traffic analysis software systems, and has found that Crossroads Software will best fulfill its needs. Attachment 1 is a letter from Captain Darla Singerton detailing the unique features of the Crossroads Software system. Crossroads Software provides a comprehensive Collision/Citation Database and GIS Mapping System for traffic analysis. Their software is based in Microsoft Windows, and is compatible with the City's GIS system. The State Wide Integrated Traffic Reporting System (SWITRS) data provided by the California Highway Patrol is easily incorporated into the Crossroads database. Crossroads software contains modules that will be useful not only to the Police Department, but to the Engineering Department as well. In addition, Crossroads Software personnel will train Police and Engineering staff on the use of the software, provide free phone support, and furnish the City with free upgrades. Attachment 2 is the work plan proposed by Crossroads Software for the City of La Quinta with a scheduled completion date of June 2002. Staff is requesting a sole source contract allowable under Purchasing Policy Section 3.12.270 with the software vendor based upon the unique features of the software and the recommendation of the Police Department. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the purchase of computer software with Crossroads Software in an amount not to exceed $40,000 for GIS traffic analysis software and related services to be funded by a State Office of Traffic Safety grant for year 2000; or 2. Do not approve a the purchase of computer software with Crossroads Software in an amount not to exceed $40,000 for GIS traffic analysis software and related services to be funded by a State Office of Traffic Safety grant for year 2000; or 3. Provide staff with alternative direction. 158 L• - 002 Ily M. Falcone#, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Letter from Captain Darla Singerton 2. Crossroads Software Work Plan 159 009 P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 June 20, 2001 John Falconer, Finance Director City of La Quinta P. 0. Box 1504 La Quinta, CA 92253-1504 ATTACHMENT 1 of (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 Re: Sole Source Vendor for GIS-Based Traffic Analysis System Dear John: The City desires to purchase a GIS-Based Traffic Analysis System with a grant from the California Office of Traffic Safety ($49,000). This system will allow the Police Department to focus enforcement activities in high collision, high citation areas. It will also give the Police Department quick and efficient access to data on accident locations and collision patterns as well as the ability to generate a wide variety of reports, charts, and graphs. The Police Department has reviewed several systems, and recommends that the City purchase the Crossroads Traffic Collision Database System. The Crossroads system has several features that set it apart from other traffic analysis systems, including: • The street name and directional information entered for each collision is automatically verified and corrected where necessary. The software also confirms that the streets intersect. This ensures a high level of accuracy for all traffic incident reports. • California State Wide Integrated Traffic Reporting (SWITRS) data can be uploaded into the Crossroads system. • Collision report information can be displayed automatically on a computerized GIS City map, including primary road name, secondary road name, distance, and direction. 160 o of �� • The system performs midblock queries for collisions — the user simply selects the street and any two cross streets. • There is no limit to the number of intersection or midblock locations that can be queried, and no limit to the number of parties or victims that can be entered into each collision record. • The user can define "intersection distance" parameters for queries and collision diagrams so that additional collisions can be identified to best depict collision patterns and trends. • The system provides a fully configurable data input model that captures the information required for the State of California Traffic Collision (555) report. The system replicates the 555 form, which can be printed and forwarded to the California Highway Patrol. • A Traffic Citation database model is included with the package, which stores the necessary information to track and analyze police traffic enforcement activities. The system calculates enforcement indices and provides a full array of reports and statistics. The citation information can also be plotted on the GIS map and cross- referenced against high collision locations to assist in deploying directed enforcement. Please let me know if you have any questions. Captalff Darla Singerton La Quinta Police Department DS:mc 161 006 ATTACHMENT 2 rossroads 210 W. Birch Street, Suite 207, Brea, CA 92821 (714) 990-6433 I Software JM202001 ; June 19, 2001 — —� CITY OF LA OUIN iA CITY iAAi;,^1GEI?`S Gi �'T.� Ms. Maria Casillas Grants Coordinator City of La Quinta P.O. Box 1504 La Quinta, CA 92253-1504 Dear Maria: Crossroads Software is pleased to submit this updated proposal detailing our approach to providing a Computerized Collision/Citation Database and GIS Mapping System to the City of La Quinta. The following pages detail our scope of services, schedule, deliverables and fee for our software system. Thank you for this opportunity and we look forward to the potential of working with you and the other City staff in the coming months. Sincerely, B Dee �/ azTY Crossroads Software BD:et Enclosures 00I 162 La Quinta Collision/Citation Database and GIS Mapping System Project SCOPE OF SERVICES (Updated 0611912001) Project Organization Crossroads Software will coordinate with the City of La Quinta's Engineering staff and the Sheriffs Department to preview the Collision Database System to ensure all of the City's requirements will be met with the software. Meetings will be held at key milestones to discuss all aspects of the project and to identify any critical issues as early as possible. This level of coordination will insure that the best solutions can be developed and implemented as the Project progresses. Collision/Citation Database Software Implementation The Crossroads team will work with La Quinta's Engineering and Sheriffs personnel to identify the optimal source of collision records appropriate for the proposed system now and for the future. Options may include SWITRS data, the Sheriffs records or direct data input. Drawing on our ongoing and past project experience we will work closely with the City staff to define a streamlined approach to maintaining an automated collision records system. For example, the City may want to use a combination of limited data input directly from the collision reports with more detailed information available quarterly from the State Wide Integrated Traffic Reporting System. This approach, coupled with the location verification features of the Crossroads Software system, can provide access to the up-to-date information when necessary, but minimizes the resources that are needed to maintain the database system. Discussions will also include preferred methods of data input and custom reports needed. The Crossroads System will be provided to fulfill the City of La Quinta's traffic Collision/Citation database requirements. This package has been designed to be easy to learn and intuitive to use. Users do not need to be computer systems analysts to get fast, accurate collision information from this system. The package that will be provided is a full featured relational database management system running under Windows that provides the ability to input, edit, store and retrieve traffic collision record information. Many of the numerous features of the system are discussed below. Data Input Input into the system can be accomplished by any of several methods or even a combination of methods. SWPIRS records as provided by the California Highway Patrol can be automatically read at the touch of an on -screen button. Because SWTTRS records are only available quarterly, other methods of data input are also provided. Collision records can be input using on -screen forms utilizing "list boxes" that enable the user to pick from lists of standard entries to expedite entry and to reduce errors. The system also provides a "short form" input in which the user enters just the most relevant data including date, time, location, cause, extent of injury, party types, directions of opg 163 travel and movements preceding collision. This information is quick to input and still provides enough information to do the most effective queries and collision diagrams. As discussed in the previous section, drawing on our recent experiences with similar projects we will make recommendations on the preferred data to use for this project. This system will easily hold five years of collision information for the City of La Quinta. The system also provides the ability to archive and delete collision records as required as additional years of data are added. Data Verification The biggest single challenge in producing an accurate traffic collision records system is the ability to verify the street name information for each collision record. This is essential because database management programs are very exacting in the execution of queries hence the street names used to store the location information must be perfectly accurate. Officers reporting a collision will, however, use a variety of spellings or abbreviations for street names and will often use the incorrect "family name" (i.e. Street, Road, Avenue, etc.) or no family name at all, which causes the results of queries to be inaccurate. One of the strongest features of the Crossroads Software Collision/Citation Database System is its ability to resolve conflicts in the reporting of street names. The system keeps a table of all actual street names in the city along with a street layout table, which defines the relationship of streets in the system by storing the distance and direction between adjacent intersections. One additional table, the Street Alias Table, is used to store common misspellings and abbreviations used by reporting officers. The system uses these tables to verify and correct all collision location information for each collision record. For La Quinta, it will take the user of this system approximately one hour to verify all location information for an entire year's worth of data the first time that it is loaded. As the Street Alias Table is expanded, the time required to verify street names becomes substantially reduced. Once the street names have been verified, queries can be run on both intersection and mid -block queries with near perfect accuracy. In addition to verifying the street name information, the system also runs a check to verify that other information in each collision record is not conflicting or missing. Checks are performed to verify that the reported distance from an intersection is not greater than the segment length, that the 'involved with' entry matches against the party types listed and that the party ages, sex and various party and victim information is accurate. Existing collision records can be easily edited to correct any inaccuracies or omissions found. Reports and Queries The Crossroads Software System provides maximum flexibility in selecting just the information you want. Standard available reports include: • High Incidence Location Report - This query lets you select any number of top locations to report on. This query will rank the intersections for the top 20 locations (or any number you choose) ranking them by collision frequency or collision rate. You may rank mid -block segments just as you would intersections. 164 hn 2 • Intersection Historical Report - This query outputs a report of the collision history and collision rate information at any selected intersection. • Mid -block Historical Report - The report generated from this query yields the collision history information and collision rate information for any selected mid -block segment. Segments are selected on the query screen by choosing the arterial and then picking two limiting cross streets. This allows you to select any segment length you want. In addition to selecting varying segment lengths, you may also define mid -block collisions. This is accomplished by specifying distances from the intersection that qualify as a mid -block collision. Different distances may be specified for both rear -end and non rear -end collisions. Another unique feature is the option to use the direction of travel and movement -preceding collision of each vehicle to ascertain that at least one vehicle was traveling on or turning onto the arterial. This allows you to weed out data such as rear -end collisions on cross streets that have no direct relationship to the selected arterial. You are then assured of identifying only the collisions on the roadway being analyzed. • General Query - This is a general-purpose query form that lets you specify your query by selecting any of the relevant SWITRS fields to limit your reported information. All reports and queries allow you to specify the resulting information by selecting date and time periods, distances, primary collision factors, degree of injury, hit and run status, collision type, party involved with, pedestrian action, lighting and other relevant fields. These queries can also be limited by other factors such as road type or traffic volume characteristics. You also have the flexibility to define what constitutes an intersection collision by specifying limiting distances for both rear -end and non rear -end collisions. You could, for example, define an intersection collision as all collisions within 50' of an intersection and within 150' of an intersection for any collision with a collision type of 'rear -end.' This allows you to secure the most relevant data for your traffic engineering needs. Collision Diagrams The Crossroads package features a presentation quality color collision diagram generator. You may specify the parameters for the collision diagram query in the same way you define any of the queries. Collision diagrams may be printed to any Windows compatible printer or plotter. Summary Reports Reports showing a breakdown of collision factors, collision types, vehicles involved with, movements preceding collision, etc. are available at the click of a button for any date range requested. Bar graphs and pie charts are available to graphically represent the results of these summary reports. Custom Reports The Crossroads Software Collision/Citation Database System has been designed in a very modular way, allowing custom designed reports and queries to be easily added to the system. There are a full complement of reports generated by the System that are designed to meet or exceed all of the Office of Traffic Safety Grant reporting requirements. 165 010 1 Traffic Counts Management Program A separate database for storing and managing traffic count information is provided with the Collision Database Package. The Counts Management system allows manual input of counts using on -screen forms. A query module produces reports for locations whose counts are older than a specified date and locations with specified average daily traffic volumes. This system also provides the traffic count information needed by the collision database to calculate collisions rates. Traffic Citation Statistics The Collision Database System includes a module to maintain a database of Traffic Citation Information. Reports that are output by this system include a Citation Log, a breakdown of monthly collision factors vs. Citations, enforcement index calculation, Bicycle Collision Summary Report, Pedestrian Collision Summary Report, a Traffic Collision Log and a DUI Log. The system stores officer information that allows the user to do queries based on officer duty type (i.e. Traffic Bureau vs. Patrol). Laptop Data Input Module The system will be delivered with a laptop computer input module that generates collision reports. The output from the module replicates the State of California Traffic Collision Report (CHP 555) form. Reports input into the laptop can also be electronically transferred directly into the Collision Database System. Additional Features and Enhancements The Crossroads Software Collision Database System is compatible with most local area networks, allowing data entry, editing and data retrieval from any connected terminal. The System will run under Windows 95, 98 or Windows NT operating systems. The System is also Year 2000 compliant. Furnish GIS Mapping Software Crossroads Software utilizes the full -featured GIS program ArcView to produce electronic "pin maps" as a graphical summary of collision and citation information and patterns. You may select collisions or citations from the map and view collision report information directly. High rate or high frequency collision intersections and mid -block segments may be highlighted along with the citation information to determine if relationships exist between the collisions and enforcement activities. Crossroads Software will utilize GIS mapping available from the City for the project. Crossroads will recommend or make edits to the GIS map. These map enhancements are needed so that collisions can be accurately tracked and displayed. We will also provide a licensed copy of ArcView to both the Engineering and Sheriffs Departments. Collision/Citation Database and GIS Mapping Software Implementation The Crossroads Software Collision/Citation Database System allows you to load SWrfRS files electronically and input all the other data sets necessary to verify street names and calculate collision rates. In conjunction with this project, the necessary work effort and data input summarized below 16 6 nil 4 will be completed in order to deliver a fully operational collision/citation database and analysis system to La Quinta. • A master table of all street names in the City. • A street layout table consisting of all roadway segments with distances between cross - streets and compass orientation. • The most current twenty-four hour traffic count information available from the Engineering Department, input into the Counts Management program module. • A minimum five years of SWTTRS collision records electronically "read" into the System and corrected for location and street name discrepancies utilizing the master list of street names. • The City's GIS mapping will be reviewed and recommendations or edits will be made to ensure the accuracy of the information mapped by the System. • Licensed versions of ArcView GIS software, the Collision Database and Crossroads GIS module setup, fully integrated and installed in the Engineering and Sheriffs Departments. • Write a citation records translation module to electronically "read" citation data from the local traffic court's system to the Crossroads System. The City staffs participation during the system's development will be limited to providing input at the beginning of the project, securing electronic data files from SWTTRS if necessary and being available for meetings. Training and Support A great deal of work has been done to make the interface of the Crossroads System natural to use. This allows the user to quickly learn the system and to focus on analyzing and using the information produced by the system. Based on previous experience, we will be providing two days (approximately six hours each) of training emphasizing "hands on" use. A detailed User's Manual Q copies) will be provided for both the database system and the mapping module. Crossroads Software also provides ongoing telephone and modem support to allow timely answers to any questions and as provide a means of loading enhancements and modifications to the package if the need arises. Basic ArcView training will also be provided. Translate Citations From the Court's Database Management System Crossroads will review the format of the citations kept by the local traffic court for the City La Quinta. The capability to electronically "read" data output in ASCII text or Access format from this system will be provided as long as the information kept in the System is adequate for traffic safety analyses. If not Crossroads will recommend changes to the information captured to bring it up to minimum acceptable standards. 167 La Quinta Collision/Citation Database and GIS Mapping System Project Proiect Schedule Key milestones for deliverables are noted below. Weeks from Notice to Proceed Project Kickoff .............. ................................. 0 Weeks Initial Windows based Collision Database System* ................................... 14 Weeks Final Windows based Collision Database System*.. ......... 20 Weeks Installation of the GIS based Collision Mapping System* ......................... 20 Weeks First training session ................ Follow-up training session........... ....................... 14 Weeks ................................ 20 Weeks Total Project Duration : 20 Weeks * Note: Project meetings will be held at each milestone. 169 6 ()13 Crossroads Software 210 W. Birch street, suite 207 Brea, CA 92821 City of La Quinta City Manager's Office Page: 1 Colat propoliaal Number: E225 Date: June 19, 2001 Collision/Citation Database and GIS Mapping System Project Description' Item Price Each Taxable Non-taxable Amount Collision/Citation Database System (Master License) 1.00 8,900.00 V 8,900.00 GIS Collision/Citation Mapping Module (Master 1.00 4,900.00 V 4,900.00 License) Review and edit City provided GIS Map 1.00 2,100.00 V 2,100.00 Collision Database System (Second Site License 1.00 5,340.00 V 5,340.00 including the citation management module for the Sheriffs Department) GIS Mapping Module (Second Site License for the 1.00 2,940.00 V 2,940.00 Sheriffs Department including citation mapping system) Electronic Input & verification of SWITRS traffic 1.00 2,200.00 V 2,200.00 collision data for five years (Labor) Input current traffic volume information (labor) 1.00 1,100.00 V 1,100.00 Street layout table (Labor) 1.00 4,450.00 V 4,450.00 ArcView and MapObjects 2.00 1,495.00 V 2,990.00 Laptop (555 collision form) Input Module 1.00 950.00 V 950.00 Payment Terms: Net 15 Days, or as stated by other mutual writing agreement. 1.F;I 014 Crossroads Software 210 W. Birch Street, Suite 207 Brea, CA 92821 City of La Quinta City Managers Office Page: 2 COst Proposal Number: E225 Date: June 19, 2001 Collision/Citation Database and GIS Mapping System Project Description' Item Price Each Taxable Non-taxable Amount Module to convert citation records from the local 1.00 2,100.00 d 2,100.00 court's database format to the Collision Database System Training and Installation (No Charge) 2.00 0.00 V 0.00 *Supplemental Information: The GIS Collision Mapping I ystem works with the Collis ion Database to display q iery results and requires a GIS map and a licensed version of ArcView IS software. i Ul prices alsc include twelve hours of 'hands-on" training, free upgrades for one year and unlimited phone support during Ci ossroads regL lar busine s hours. Payment Terms: Net 15 Days, or as stated by other mutual writing agreement. Sub -Total State Tax 7.50% on 26,020.00 Non-taxable 0.00% on 11,950.00 Total $37,970.00 1,951.50 0.00 $39,921.50 170 015 COUNCIL/RDA MEETING DATE: July 17, 2001 Approval of Contract Services Agreement with Kiner/Goodsell Advertising for Coordination of Village Events RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 17 STUDY SESSION: PUBLIC HEARING: Approve a contract services agreement with Kiner/Goodsell Advertising for coordination of Village Events and authorize the City Manager to execute the agreement with any changes that may be required by the City Attorney. FISCAL IMPLICATIONS: At the June 26, 2001 City Council meeting, the City Council approved an amount not to exceed $61,800 in Fiscal Year 2001-02 to be allocated to Kiner/Goodsell Advertising for the planning and implementation of six Village Events (Mainstreet Marketplace). Accordingly, staff has prepared a contract services agreement (Attachment 1) to retain the event planning services of Kiner/Goodsell Advertising. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 26, 2001 City Council meeting, the City Council approved an amount not to exceed $61,800 to be allocated to Kiner/Goodsell Advertising to provide Village Events services for the City of La Quinta. As outlined in Exhibit A of the contract services agreement, six Village Events will be held. The events will be scheduled for the first Friday of each month from November to April. These events will be held on Calle Estado, from 6:00 to 10:00 p.m. It is anticipated that the revenue from booth rental space by vendors and miscellaneous fees will generate $3,850 per event for a total of $23,100 for the six events. The fees collected will be deposited into the General Fund to offset the cost of the program. 171 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the contract services agreement with Kiner/Goodsell Advertising for Village Events and authorize the City Manager to execute the agreement with any changes that may be required by the City Attorney; or 2. Do not approve the contract services agreement with Kiner/Goodsell Advertising for Village Events; or 3. Provide staff with alternative direction. illy submitted, ./ H Attachment unity Services Director Approved for submission by: Thomas P. Genovese, City Manager 1. Contract Services Agreement with Kiner/Goodsell Advertising 172 ir02 S:\Community Services\CCReports\CC.136.Kiner-Goodsell Mainstreet Marketplace Contract.wpd ATTACHMENT 1 CONTRACT SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, (the "City") and KINER/GOODSELL ADVERTISING (the "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services set forth in this Agreement as well as those set forth in Exhibit "A," which is attached hereto and incorporated herein by this reference as though set forth in full. These services are collectively referred to hereinafter as the "services" or the "work." Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1 .2 Contractor's Proposal. The Scope of Services shall include the Contractor's proposal and bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of the proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1 .4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall be responsible for ensuring that Village event vendors have proper permits, licenses and approvals as may be required by all applicable laws and ordinances. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, . plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be 173 o04 performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.4 hereof). 1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City, when such inaccuracies are due to the negligence of Contractor. 1.7 Additional Services. In accordance with the terms and conditions of the Agreement, the Contractor shall perform services in addition to those specified in the Scope of Services in Section 1.1, above, only when directed to do so in a writing signed by the Contract Officer. The cost of any such additional services shall be agreed to in writing signed by the Contractor and the Contract Officer in advance of the provision of the services. In no event shall the total costs of such additional services exceed five percent (5%) of the Contract Sum unless the approved in advance by the City Council. 1.8 Correction of Work. The performance of services or acceptance of information furnished by Contractor shall not relieve the Contractor from obligation to correct any defective, inaccurate or incomplete work subsequently discovered and all such work shall be remedied by the Contractor on demand without cost to the City. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated in an amount not exceeding the maximum contract amount of sixty one thousand, eight hundred dollars ($61,800), (the "Contract Sum"), except as provided in Section 1.7. The Contract Sum includes payment of the Contractor's Per Event Coordination Fee as provided in Section 2.2 as well as the payments pursuant to Sections 2.3 through 2.6. The Contract Sum also includes payment of all Definite Costs and Other Costs (Misc.), as provided in Exhibit "A", and any other unanticipated costs that may arise in relation to the planning/production of any given Village Event. Contractor acknowledges that the Contract Sum is the maximum amount the City shall be obligated to pay for the 174 cll)5 services within the Scope of Services, and that the actual required payments may be less than that amount. All revenue generated by the Village events will be collected by Contractor. Any revenue from the event(s) will be returned to City and be deposited in the City's general fund to offset cost of Contract. 2.2 Per Event Coordination Fee. The Per Event Coordination Fee paid to Contractor shall not exceed $3,500 per event to organize the City's series of six Village events, for a total of $21,000 through the Term of this Agreement. 2.3 Job Authorization Request. Prior to undertaking any of the definite cost items, as set forth in Exhibit "A," Contractor shall submit a written job authorization request which shall outline the total costs to the City for the implementation of the item at issue and which shall also contain a schedule of performance. Contractor shall not proceed with carrying out the item unless and until the Contract Officer approves the written job authorization request in writing. If the Contract Officer does not approve the written job authorization request, Contractor shall not perform the item and shall not be entitled to any compensation relating to the item. The City shall not be responsible for any costs for the items beyond those set forth in the approved written job authorization request unless the additional costs are approved in writing in advance by the Contract Officer. 2.4 Vendor Services. Contractor shall act on the City's behalf to negotiate prices for vendor services. Vendor will be charged to the City at cost plus 20% to cover time and administrative costs. Vendor services include printing, talent, video and studio time. Vendor invoices shall be included with Contractor invoices in order to receive reimbursement. 2.5 Account Services Expenses. Contractor shall invoice account service expenses at cost, with no markup. These expenses include postage, long-distance telephone, and extraordinary travel outside of the Coachella Valley, as directed by Contract. Normal costs of event planning are absorbed in the Per Event Coordination Fee. 2.6 Additional Graphic Design and Production. Additional graphic design and production will be billed at the rate of $95/hour. Any production that is not included in the scope of services will be estimated by the Contractor and approved in writing by the Contract Officer in advance of work commencing. Such work will be authorized as described in the Section 4.8 of this Agreement. 2.7 Monthly Status Reports and Budget Updates. By the 25" day of each month throughout the Term of this Agreement, Contractor shall forward a written Monthly Status Report and Budget Update to the Contract Officer. The Monthly Status Report shall include all work items completed during the month, and work items 175 v t�� anticipated to be completed in the upcoming month; as well as, a list of account service hours and associated tasks/work completed. The Budget Update shall include the current status of the budget including all items billed to date, total amount of budget expended, and total amount of budget remaining. The Monthly Status Report and Budget Update must be received in order to process payment of Monthly Contractor Fee and/or other invoices submitted by Contractor. Failure to submit the Monthly Status Reports and Budget Updates may result in withholding payment on invoices. Prompt and complete submission of the Monthly Status Report and Budget Update to the Contract Officer will assist in ensuring prompt payment. 2.8 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to the City no later than the tenth (10th) working day of such month, in the form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, (2) specify each staff member who has provided services and the number of hours assigned to each such staff member, (3) indicate the total expenditures to date, and (4) the total amount remaining to date. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. Failure to submit the Monthly Status Reports and Budget Updates may result in withholding payment on invoices. Prompt and complete submission of the Monthly Status Report and Budget Update to the Contract Officer will assist in ensuring prompt payment. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Section 3.4 and within the schedule of performance set forth in written job authorization requests. Extensions to the time period specified in Section 3.4 may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Section 3.4 for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and 176�� unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect from August 1, 2001 through June 30, 2002. 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Scott Kiner, Principal b. Lee Goodsell, Principal It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a material inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contractor's Project Managers. Scott Kiner and Lee Goodsell shall through the duration of the Agreement term act as the Contractor's Project Managers for services required under this Agreement. Mr. Kiner and/or Ms. Goodsell shall attend all meetings with the City, answer phone calls from City, and act as the City's "point persons" for this project. As Project Managers, Mr. Kiner and Ms. Goodsell are providing extraordinary and unique services to the City that cannot be replaced or adequately compensated in money damages, and thus any unilateral assignment of the rights and duties of Kiner/Goodsell and/or Scott Kiner and/or Lee Goodsell will cause irreparable injury to the City. Therefore, the Contractor agrees that in the event of any assignment, change of ownership, merger, or change in partnership arrangement and/or Scott Kiner or Lee Goodsell is no longer with the Contractor for any reason, the entire Agreement at the City's sole discretion shall be rendered null and void, and shall discharge any and all duties which the City has under this Agreement. 177 is 0 8 4.3 Project Management of Scope of Services. Once authorization is received, the Contractor shall have the sole and full responsibility for all aspects of each Village event from advertising to event coordination. Project management and implementation responsibilities include, but are not limited to, vendor recruitment, advertising, entertainment, signage, security, permits, and venue logistics. 4.4 Contract Officer. The Contract Officer shall be Community Services Director of the City or such other person as may be designated in writing by the City Manager of the City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. In the event that Contractor does not obtain prior written approval of City, the entire Agreement at the City's sole discretion shall be rendered null and void, and shall discharge any and all duties which the City has under this Agreement. 4.6 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.7 City Cooperation. The City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Contractor staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by Contractor hereunder. 4.8 Task Authorization. The execution of this Agreement by the parties hereto does not constitute an authorization to proceed with the work specified in said 178 C,09 Agreement. The Contract Officer shall separately authorize Contractor to proceed on the tasks in the manner set forth in Section 2.3. Contractor shall have no claims for compensation for services on all or part of any work task upon which the Contract Officer has not authorized Contractor to proceed. 4.9 No Changes to Work Required. Contractor shall make no change in the character or extent of the work required by this Agreement, except as may be authorized in writing by Contract Officer. Such supplemental authorization shall set forth the specific changes of work to be performed and any related extension of time and/or adjustment of fee to be paid to Contractor by City as provided for in Sections 1.7 and 9.3 of this Agreement. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. The Contractor shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Less than $50,000 $50,000 - $300,000 Over $300,000 Coverage (personal injury/ property damage) $100,000 per individual; $300,000 per occurrence $250,000 per individual; $500,000 per occurrence $500,000 per individual; $1,000,000 per occurrence The Contractor shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the Contractor, its officers, any directly or indirectly employed by the Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for 179 CR 10 travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the services hereunder. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its officers, employees, contractors, subcontractors or agents. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, officials, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, anyone directly or indirectly employed by Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. 5.3 Remedies. In addition to any other remedies the City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order the Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. 180 �°1i Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. By the 25" day of each month throughout the term of this Agreement, Contractor shall forward a written Monthly Status Report and Budget Update to the Contract Officer. The Monthly Status Report shall include all work items completed during the month, and work items anticipated to be completed in the upcoming month; as well as, a list of account service hours and associated tasks/work completed. The Budget Update shall include the current status of the budget including all items billed to date, total amount of budget expended, and total amount of budget remaining. The Monthly Status Report and Budget Update must be received in order to process payment of Per Event Coordination Fee and/or other invoices submitted by Contractor. Failure to submit the Monthly Status Reports and Budget Updates may result in withholding payment on invoices. Prompt and complete submission of the Monthly Status Report and Budget Update to the Contract Officer will assist in ensuring prompt payment. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 6.3 Ownership of Documents. All materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors or agents in the performance of this Agreement including but not limited to taglines, mascot, mascot name, mascot costume, mascot likeness, "Quail Quill", logos, names, film, artwork, transparencies, articles, editorials, press releases, ads, videos, scripts, collateral materials, photography, photo library, graphics, web site design and artwork, City Marketing Plan, and other written or graphic documents and exhibits; shall, upon payment by City for same, be the property of the City. Such items shall include any and all drafts, designs, mockups, drawings and completed materials. During the term of the Agreement, these materials, other than printed collateral materials, will generally remain on Contractor premises under City ownership. Such materials owned and paid for by the City shall be used exclusively in Contractor work for the City. Contractor 181 L,12 shall not use City owned materials for any other purpose or client without prior, express written authorization from the Contract Officer. Upon the termination of this Agreement or upon earlier request of the Contract Officer, all above -listed materials shall be delivered to City, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the materials hereunder. Contractor shall cause all subcontractors and vendors to assign to the City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other private entity or person any information regarding the activities of the City, except as required by law or as authorized by the City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 182 7.3 Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.9 for termination for cause. Both parties to this Agreement reserve the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with Section 6.3 or such as may be approved by the Contract Officer, except as provided in Section 7.3. Contractor shall keep adequate records to substantiate the cost claimed. 7.8 Termination For Default Of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds C' 14 the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. Contractor hereby covenants that it has, at the time of the execution of this Agreement, no interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement, nor shall it acquire any such interest at any time during such performance of services. Contractor further covenants that during the performance of this Agreement, no person having any such interest shall be employed by Contractor. 8.3 No Future Conflict of Interest. While under contract to the City, Contractor shall not for any new or existing client, bid on or accept any projects or contracts related to the coordination at street fair events without the prior written approval of City. Such action will be deemed a conflict of interest and the entire Agreement at the City's sole discretion shall be rendered null and void, and shall discharge any and all duties which the City has under this Agreement. City at its sole discretion shall determine whether an action is deemed to be a conflict of interest. 8.4 Covenant against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, IU e." 1J that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: CITY OF LA QUINTA 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 Attention: Dodie Horvitz, Community Services Director To Contractor: Kiner/Goodsell Advertising 73-101 Highway 111, Suite 4 Palm Desert, California 92260 Attention: Scott Kiner 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of 185 016 competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: JUNE S. GREEK, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney 0 THOMAS P. GENOVESE, City Manager "CITY" 017 Dated: KINER/GOODSELL: 0 Name: Title: "CONTRACTOR" 187 018 EXHIBIT "A" SCOPE OF SERVICES 2001-2002 Event Objective: To create festive community event that both encourages civic pride and treats event patrons to a variety of food, shopping and musical entertainment pleasures. Target Audience: Residents of La Quinta Residents of the Coachella Valley Prospective La Quinta business owners Event Parameters: Plan six Village events per year, beginning in November and ending in April. This will include an event in January (which has not happened in previous years). Events to take place the first Friday of each month, from 6 p.m. to 10 p.m. Consideration to be given to changing the event name. "Mainstreet Marketplace" may not be all -encompassing of the festive nature of this event, and a more striking name may both draw more attention to the event as well as indicate that the event is changing to a bigger, better forum. All advertising to indicate under the new event name that it is "formerly Mainstreet Marketplace" to maintain the loyalty of Mainstreet Marketplace's current following. Strategy: Village events will be a more festive community event, taking advantage of a new Village atmosphere and keeping the "draw" (i.e., the vendors) for La Quinta and Valley residents. In addition to local vendors, College of the Desert (COD) Street Fair vendors will be approached with the opportunity to extend their presence in the Coachella Valley one weekend each month by adding the Friday night Village events in La Quinta to their booth exhibitions. This will be a benefit to the vendors, as they will have another opportunity for exposure while they are in town for the COD Street Fair. In turn, additional vendors will provide a strong base for Village events to become more like a festival — offering a variety of activities, creating an enjoyable atmosphere and drawing larger attendance. Events Costs: Kiner/Goodsell shall be responsible for payment of all Definite Costs, Other Costs (Misc.), as specified in the Estimated Budget for 2001-2001, as well as any unanticipated costs that may arise in relation to the planning/production of any given Village Event. 188 (019 Event Coordination: Kiner/Goodsell will coordinate all aspects of each Village event, from advertising to event coordination, under general direction of the Community Services Department. Estimated Budget for 2001-2002 Definite Costs (]PER EVENT): Police Officers: $400 Waste Management: $300 Entertainment: $1,500 Advertising: $3,000 Signage: $800 Event Coordination: $3,500 Other Costs (PER EVENT): Misc. $800 (health permit, light towers, etc.) GROSS COST: $10,300 (PER EVENT) * Revenue (PER EVENT): Booth Space: $55 x 70 booths (rough average) = $3,850 (There may also be some revenue from the Rotary Beer Gardens) Expenses: Revenue: NET COST TO CITY: $10,300 3 850 $ 6,450 (PER EVENT) * The goal is for the event to become self-sufficient as revenue increases in future years. 189 }20 COUNCIURDA MEETING DATE: July 17, 2001 Approval of Memorandum of Understanding with the California State Department of Rehabilitation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Memorandum of Understanding with the California State Department of Rehabilitation for equipment to assist blind and visually impaired seniors and authorize the City Manager to execute the Agreement, with a termination date of one year from this date. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The California State Department of Rehabilitation has submitted a Memorandum of Understanding for the City Council's consideration regarding installing equipment at the La Quinta Senior Center for use by blind and visually impaired seniors, as provided in Attachment 1 . The equipment consists of a video monitor that magnifies printed material for easier viewing. There is no cost to the City for this service. The only requirement of City staff is to monitor the use of the equipment and submit quarterly reports regarding its use. The MOU can be limited to a year's length, in which time the program can be re- evaluated for effectiveness. 190 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Memorandum of Understanding with the California State Department of Rehabilitation for equipment to assist blind and visually impaired seniors and authorize the City Manager to execute the Agreement, with a termination date of one year from this date; or 2. Do not approve the Memorandum of Understanding with the California State Department of Rehabilitation for equipment to assist blind and visually impaired seniors; or 3. Provide staff with alternative direction. ubmitted, ie Horvitf, C(�nmunity Services Director Approved for submission by: `Thomas P. Genovese, City Manager Attachments: 1. Memorandum of Understanding with the California State Department of Rehabilitation 191 S:\Community Services\CCReports\CC.137.MOU Department of Rehabiliation.wpd 00 ' ATTACHMENT 1 Gray Davis, Governor DEPARTMENT OF REHABILITATION R Employment, Independence a Egnallty S4te of C Servi e Health and Human Services Agenry MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is made between the California State Department of Rehabilitation (DOR) and said Agency to provide equipment to be used by blind and visually impaired seniors under the conditions of the Title VII Chapter 2 Grant as agreed upon by the Counselor Teacher (CT) for the blind and said Agency. 1. DOR will retain title of all purchased equipment during the life expectancy of the equipment. All equipment will be tagged and coded by the CT. 2. The CTs will submit a quarterly report which will indicate that the equipment is in operating use, the number of individuals who have used the equipment and the number of hours the equipment was used. 3. Inventory of equipment will be performed by the CT or designated appointee on a yearly basis or upon request. Agencies cannot transfer or relocate equipment without prior written approval from the CT. 192 004 2. The "housing" Agency will be responsible for maintaining all program records including the number of individuals who used the equipment and the number of hours the equipment was in use. 4. The "housing" Agency is responsible for maintenance, repair, internet fees, and replacement of any lost or stolen equipment. 5. The Agency will immediately notify the CT if the equipment is lost or stolen, BY: _ DATE; Department of Rehabilitation Counselor Teacher L� Local Agency Representative DATE: THIS MEMORANDUM OF UNDERSTANDING WILL BE VALID FOR ONE YEAR'S DURATION BEGINNING ON AND ENDING 2002. 193 005 Jun-27-01 O1:14P ClearView Integrated, ft It -color video magnifier with sleek, ergonomic. design. Inch. lies a custom -designed 17" 'bright image' tilting; moniti r:-. Features a smooth -riding table, large enough to accommoc Ilte a large book or magazine, comfortable wrist rests and twt pencil holders. Controls include: instant focus, one -touch ro-m, position locator and photo,, reading and reverse readi •g modes. TV compatible.' 12 mrnc hun, ,,rill. nct:a wdt and I nIt47. t tahlcal Drill i v ClearVieii 700 ClearView 51 M $3,295 1nCludes all the features of the GearView 517, PLUS a feature pack. Feature pack includes line markers and windowing, altenlate color selections and the capability to connect to an external camera. TV compatible.* $3,295 Full -color, cc mputer-compatible system can be used as a tand-alone video magnifier, or a split ca'puter screen when attached to any, PC of Macintosh computer. The split screen I. -)tion displays printed material on me half of the screen and computer in ,iges on the other. Includes all the features : f the ClearView 5I7XL, PLUS a monitor st I nd. IN compatible*. (l:,nnpulor &monitor not included) AV! L1,-joViC•W Pn r uols IIILIUdp a AO-d,ty mnnry-back g inn,ntee and a 2-Year Fartory Warranty. ([x I('I'd rC. W,) anrir, alu, nV,iilahlo.) I'riro: do nut Inc , de ,hipliin};. Doe chipyit,g ih,irhrs, Plena` contact Opudre. Cuslonler senirr aI t-600-ri28-I115o or vour lucdl distrib e(1r. Ildpr 4deviniu ) , rrvtutre a Clranncl d MOCI,il:dt 1', ;rvaik,blc. Iron, niosl cicrh uric slon•.+. 194 G06 T4ht44Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 17, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY. SESSION: Consideration of a Resolution PUBLIC HEARING: Approving the Fiscal Year 2001- 2002 City of La Quinta Budget and Establishing the City's Appropriation Limit RECOMMENDATION: Adopt a Resolution of the City Council approving the Fiscal Year 2001-2002 City of La Quinta Budget and establishing the City's Appropriation Limit; and receive and file the Five Year Resource Allocation Plan. FISCAL IMPLICATIONS: All Fiscal Year 2001-2002 revenues, operational appropriations and capital project funding are included in the Proposed Fiscal Year 2001-2002 Budget. BACKGROUND AND OVERVIEW: At the City Council Meeting of June 26, 2001, the City Council adopted the Preliminary Budget and provided staff direction regarding the Final Budget for the 2001-2002 Fiscal Year. A summary of those changes is provided as Attachment 1. As indicated in the City Manager's Budget Message, staff believes that this year's budget is a continuation of the City Council's commitment to enhancing the quality of life for La Quinta residents. The building permit valuation for FY 2000/01 exceeded $235 million. Numerous businesses have chosen to locate in La Quinta including several quality restaurants, financial institutions, and other businesses. The growth will continue with the anticipated completion of the Village Improvements with the Prototypical Street on Calle Estado and Jefferson Street. Upcoming projects include construction of the Civic Center Campus, expansion of the museum, construction of the new park at Adams and Westward Ho, design of a new library and construction of two new mini -parks. 195 In an effort to continually improve service to the residents, the City has increased police and code compliance staffing. The attached Resolution provides for the approval of the Fiscal Year 2001-2002 Budget, the appropriations limit, and the continuing Appropriations and Encumbrances (as detailed in Attachment 2.) All continuing appropriations and encumbrances have been reviewed by the City Manager's Office. The June 26, 2001 "Consideration of Fiscal Year 2000/01 Preliminary Budget" staff report has been included as Attachment 3. Also, provided as Attachment 4 is the City's five-year Resource Allocation Plan. Staff respectfully requests that this strategic planning document be received and filed. Respectfully submitted, Thomas P. Genovese, City Manager Attachments: 1 . Changes between Preliminary vs. Final Budget Accounts 2. Appropriations/Encumbrances 3. June 26, 2001 Staff Report 4. City's Five -Year Resource Allocation Plan 5. City of La Quinta Fiscal Year 2001-2002 Annual Budget and Supporting Document (under separate cover) 19f 002 RESOLUTION NO. 2001 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2001-2002 AND APPROVING A BUDGET FOR FISCAL YEAR 2001-2002 WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and Expenditures for the upcoming Fiscal Year; and WHEREAS, the City Council desires to make provisions for a level of services commensurate with the needs of the City; and WHEREAS, the City Council has reviewed said budget and has had several public meetings to receive public input; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget as it considers desirable; and WHEREAS, Section 7910 of the government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year; and WHEREAS, Section 7902(b) of the Government Code sets forth the method for determining the said appropriations limit, to be based upon the limit applicable for the prior fiscal year and adjusted for changes in the cost -of -living and in population. NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to adopt, as follows: SECTION 1 . The appropriations limit for the City of La Quinta established in accordance with Section 7902(b) of the California Government Code, for Fiscal Year 1999-2000 is $44,008,314. SECTION 2. It is hereby found and determined that in compliance with Government Code Section 7910, the documentation used in the determination of said appropriations limit for Fiscal Year 2001-2002 was available to the public in the Finance Department of the City and in the Office of the City Clerk at least fifteen days prior to this date. SECTION 3. The Fiscal Year 2001-2002 Budget which is on file with the City Clerk, is hereby approved. SECTION 4. The Redevelopment Agency agrees to the reimbursement to the City for services performed by the City on behalf of the Agency. Such reimbursement, 197 0U11 as computed and included in the budget document, shall include salary, salary related costs, direct costs, and indirect overhead costs. SECTION 5. Continuing Appropriations which remain unspent and were authorized by Council in Fiscal Year 2000/01 are approved in the Fiscal Year 2001 /2002 Budget in an amount not to exceed $1,322,135. SECTION 6. Encumbrances for Fiscal Year 2000-01 for committed appropriations are approved in the Fiscal Year 2001-2002 Budget in an amount not to exceed $102,549. SECTION 7. Budget adjustment procedures are approved as follows: A. Additional appropriations and the transfer of cash or unappropriated fund balance from one fund to another shall be made only upon City Council approval. B. Transfers of budgeted appropriations between divisions or capital projects shall be made only upon City Council approval. C. Transfers of budgeted appropriations between accounts within a division or capital project may be made with the approval of the City Manager or his designee. D. Prior year budget continuing Appropriations and Encumbrances for unexpended capital project appropriations remaining from uncompleted prior year capital projects shall be made with City Manager approval. These carry-over appropriations are for prior year Council approved capital projects and shall not exceed the approved project budget. SECTION 8. The City Manager shall render a monthly report to the City Council on the status of City operations as it relates to the approved budget and any amendments thereto. me 004 PASSED, APPROVED AND ADOPTED this day of 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: KATHY JENSON, City Attorney City of La Quinta, California 199 00t1 ATTACHMENT 1 City of La Quinta Changes Between FY 2001 /02 General Fund Preliminary vs. Final Budget Accounts Preliminary Budget - Reserve Schools Special Project Contingency Plan Checker Senior Code Compliance Officer Secretary Office Assistant - 3/4 to full time 20th Anniversary Fireworks LQ Boys and Girls Club Repairs LQ Arts Foundation Main Street Market Place Contract Code Enforcement Temporary Help- City Clerk Preliminary Budget Changes Final Budget 333,779 (213,794) 119,985 8,000 (8,000) 0 67,000 (12,000) 55,000 0 67,177 67,177 0 67,177 67,177 0 48,714 48,714 0 11,926 11,926 0 15,000 15,000 0 25,000 25,000 75,000 15,000 90,000 0 61,800 61,800 60,000 (60,000) 0 18,000 18,000 0 200 006 ATTACHMENT 2 S NONO 8g8ggg8800 mow 888888�g '� F� M 12 8 $� �� 8 8SgSg0000 g 3mo 8� 8g g_8g8n888. g 'g �g ' ge z bC�FgL ER$fr � np z mggp frg'"§€$ �3g 8�.b9 fi gfis� y,'ga 9b Fy bXg zgggg $�$ $8$ $e z '°@gE�g� g3i`SgqgwsSaaSggg �g�2255 g ^ri�� a°yy $tt y yy8 2, giFdrcWF� di 3q e U 5 „ 38 Ew6 UUV E/ E N FJJ Yi��§Y M wog 8ppmgggggv �mn v� S�xxS am$�8Y g'ggg8ffi m.gmmm,N�em�mw8e8m� nn Eyp u m S O VI N 00 - ATTACHMENT 3 c&ht440th& AGENDA CATEGORY: BUSINESS SESSION: _ COUNCIL/RDA MEETING DATE: June 26, 2001 CONSENT CALENDAR: _ ITEM TITLE: STUDY SESSION: Consideration of Fiscal Year 2001 /2002 PUBLIC HEARING: Preliminary Budget _ RECOMMENDATION: Adopt the Fiscal Year 2001 /2002 Preliminary Budget and direct staff to prepare a Fiscal Year 2001 /2002 Final Budget for the July 17, 2001 City Council Meeting. FISCAL IMPLICATIONS: All Preliminary Fiscal Year 2001 /2002 revenues, operational appropriations and capital projects funding are included in this Preliminary Budget. ` The total surplus available, including the relocation of Police personnel to the Avenida Bermudas property totals $333,779. Additional Department requests that have not been budgeted total $919,448, as outlined in Attachment S. These departmental requests exceeded the budget surplus by $585,669. BACKGROUND AND OVERVIEW: Introduction This preliminary Fiscal Year 2001 /2002 Budget is similar to the format implemented the last few years. This format utilizes two separate documents to develop the City, Agency and Financing Authority's Budget. The first of the two documents utilized for presentation of this year's budget is titled Fiscal Year 2001/2002 Preliminary Budget and includes the total scope of operations for the City, Redevelopment Agency, and Financing Authority. The second document is titled the Supporting Document. This document provides the detail for each program operation and the justification for any of the changes requested. 20 009 SUMMARY OF THIS YEAR'S BUDGET: Revenues This year's budget reflects an increase in a number of revenue sources. Approximately $1.8 million in increased General Fund revenues for Fiscal Year 2001 /2002 are projected with the major changes reflected in the following tables: REVENUE TYPE INCREASE Document Transfer Tax $100,000 Sales Tax 533,000 Transient Occupancy Tax 306,000 Franchise Tax 188,000 Development Fees 300,000 Motor Vehicle In -Lieu 179,000 Grants 152,200 Interest 65,000 Expenditures This year's budget has also included, and required, close scrutiny of all planned expenditures. The effects of Proposition 218 have resulted in the need to utilize the General Fund for operating expenditures previously paid by the Lighting and Landscaping District. The Public Works Lighting and Landscape Maintenance costs exceeded reimbursements by $570,000. As identified on page C-2 of the Preliminary Budget, this year's budget is balanced and contains a $353,779 surplus. Some of the significant items or changes contained in the Preliminary Budget are as follows: Department Description Amount Change General Government Legal Costs $412,000 $82,000 General Government Palm Springs Convention & Visitor's Bureau 520,000 59,500 Community Services City 201 Anniversary Celebration 15,000 15,000 Building & Safety Building & Safety Plan Check Equipment 172,000 75,000 Building & Safety Emergency Preparedness Equipment 65,500 65,500 Public Works Street Improvements 507,700 162,200 Police Police Basic Increase 3,520,539 55,968 Police Police: Additional Target Team Member 167,688 167,688 Police Police: Additional Community Service Officer 51,896 51,896 Police Police: Additional Mileage 22,995 22,995 Finance Future Information Technology 1,000,000 600,000 All Departments Salary COLA and Fringe Benefit Increases 4,770,780 130,630 203 010 Other Significant Items Listed below are a number of funding requests from either City Departments or outside agencies. As you will note, the La Quints Chamber of Commerce contract has been included in the proposed budget in an amount of $125,000 (as proposed by the Chamber of Commerce in Attachment 2). This is a decrease of $25,000; however, funding for Mainstreet Marketplace is not included. If the City Council deems it appropriate, $61,800 ($10,300 for six events) can be included in the Community Services Department budget for the Mainstreet Marketplace, based upon a proposal from Kiner-Goodsell for the coordination and advertising of the said event. The proposal is provided as Attachment 3. The La Quinta Arts Foundation proposal is provided as Attachment 4. The proposed budget includes funding at last year's amount of $75,000. The Arts Foundation is requesting an amount of $100,000. The American Red Cross has provided correspondence requesting $15,000 of financial support (Attachment 5). These funds, if deemed appropriate for funding by the City Council, could be appropriated from the referenced surplus or the Special Project Contingency Account. Additionally, the City Council reviewed a funding request from the Boys & Girls Club of the Coachella Valley, La Quinta Unit, on May 1, 2001. At that time, the Council authorized a Community Services Grant for the Boys & Girls Club in the amount $15,000 from the Special Project Contingency Account and directed that the balance of the request ($38,032) be considered during the budget process. Attachment 6 provides a copy of the minutes excerpt and Attachment 7 is the referenced request. Finally, the Community Services Department is requesting an amount of $20,000 for fireworks in conjunction with the 20" Anniversary celebration. In addition, the City Council at the June 19, 2001 meeting, approved funding in the amount of $20,000 for the relocation of Police personnel to that the City -owned property on Avenida Bermudas. This $20,000 is not in the Preliminary Budget; however, it will be included in the Final Budget. Please note that this will decrease the budget surplus by $20,000, from $353,779 to $333,779. DEPARTMENT/AGENCY Community Services Le Quinta Chamber of Commerce DESCRIPTION Mainstreet Marketplace Contract AMOUNT INCLUDED AMOUNT IN DRAFT REQUESTED BUDGET $61,800 $ -0- 125,000 125,000 204 "r O11 The two additional contract police positions that have been added and included in the Draft Budget are one additional Target Team member (this position will be involved in the Gang Task Force efforts of the Coachella Valley); and one additional Community Services Officer. These referenced positions are "Option 1" of the Sheriff's Department request as outlined in Attachment 1. "Option 2" includes additional patrol hours and "Option 3" includes another motor officer. The FY 01 /02 budget includes a new fund entitled Information Technology similar to the Equipment Replacement Fund created several years ago to fund the replacement of City vehicles and major building costs (e.g. roofs for the City Hall and Senior Center). The City has acquired approximately $1,000,000 in computer hardware and software assets that will need to be replaced in the future. The Information Technology Fund has been created to collect monies over a number of years to pay for these assets when their replacement is needed. Staff has analyzed the age, condition, estimated replacement dates, and estimated replacement costs and has transferred $600,000 into the Information Technology Fund. The remaining $400,000 will be funded over a five year period by charges from the Departments that either have or use the assets. Personnel The personnel additions requested by Departments for improving City services, but not included in the Draft Budget are as follows: DEPARTMENT POSITION NOT BUDGETED ESTIMATED COSTS Building & Safety Plan Checker $67,177 Building & Safety Senior Code Compliance Officer 67,177 City Clerk Secretary 48,714 Community Services Office Assistant -Senior Center (1) 11.926 $91 4.994 These positions may be included should the City Council deem it appropriate as the Council reviews the other funding requests noted below, as well as the other "Options" provided by the Sheriff's Department. The FY 2001 /2002 budget does not contain appropriations for any changes to the salary rate tables. Any changes to the salary rate tables would require future council action and possible additional appropriations. (1) Increase from % time to full time 205 012 Boys & Girls Club Community Services Police Building Repairs Fire Works for 201" Anniversary Avenida Bermudas Property 38,032 -0- 20,000 -0- 20,000 $379,832 -0- $ 200,000 In past budgets, the Council has included community service projects to benefit the citizens, children, and business community in the City of La Quints, as listed in Attachment 8. Listed below are the items which exceed $5,000: AGENCIES BUDGETED School Grants $8,000 City 20' Anniversary Celebration 15,000(2) Special Project Contingency 67,000 Boys & Girls Club Floor Repair 6,000 Boys & Girls Club Facility Use 30,000 (2) Does not include fireworks. One final note, the Building and Safety Department and the Public Works Department have included contract assistance for items such as Plan Check and Inspection due to the workload. However, each Department has been provided only six-month allocations for these services. Should the workload continue, staff will request additional appropriations at mid -year, which would be offset by revenues. Attached is a brief outline of the City staff anticipated presentation of the Preliminary Budget (Attachment 9). Timeline Staff is requesting that at the June 26, 2001 City Council meeting, the Council review and make any amendments as necessary to the Preliminary Budget. Subsequent to this review, staff is requesting approval of the Preliminary Budget with a July 1, 2001 effective date. Staff will then incorporate all changes pursuant to the discussion of the preliminary Budget and schedule the item for consideration at the July 17, 2001 City Council meeting for Final Budget adoption. Five Year Resource Allocation Plan City staff is currently completing the Five Year Resource Allocation Plan (RAP). This five-year plan forecasts the operating expenditures and the anticipated revenues to pay for these expenditures. Staff will incorporate any changes between the Preliminary Budget and the final budget into the 206 013 Five Year Resource Allocation Plan which is scheduled for presentation at the July 17, 2001 City Council meeting. SUMMARY: This memorandum is intended only as a summary of the issues and details of the budget. We look forward to these discussions with the City Council at the June 26, 2001 City Council meeting. City staff is requesting: 1) Review and comment on the 2001 /2002 Fiscal Year Budget and provide direction regarding any proposed changes to the document. 2) Approval of the 2001 /2002 Preliminary Budget as amended at the June 26, 2001 City Council Meeting. (Any approved changes by the City Council to be incorporated into the Final Budget for adoption on July 17, 2001). Respectfully submitted, n,.��. Thomas P. Genovese City Manager Attachments: 1. Sheriff's Department Request 2. Chamber of Commerce Proposal 3. Kiner-Goodsell Proposal for Mainstreet Marketplace 4. La Quinta Arts Foundation Proposal 5. Correspondence from the American Red Cross 6. Minutes from the May 1, 2001 City Council Meeting 7. Funding Request from the Boys & Girls Club 8. Table of School Grants/Department Requests 9. Staff Outline for 2001 /2002 Preliminary Budget 10. Preliminary Budget 207 ^r 014 ATTACHMENT 1 O 0m S '9 90 yy 2 pp = m 9 19 0 4 my mm3sg� lx ilr '".. m25 n mm, N 3 ® WSW ffi O O O 0 O O W U W � _ O CU tli 25 S S� ES N O W 8� j LU+1 � W O W t°ii O O O O W �i u rpp m ypyp�� m� m .p'p _ � s b � � V O O O 8N8 88 m�m pqW m m W y' ti 0 0 0 0 o O W y yy yy Y N V N m N m m m Y b O fN0 V N8 W m m W V Qt O N H 8 8Z.SS i05j 41 j�.j 8 O O 41 �Up 0 p m pm O G b N W o 0 0 0 0 0 s N . . N m o 0 0 0 0 0 0 0 0 0� 0 0 0 � � A m m U $ � m 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 O'my O O O O O O O O N m e N OOo F 0 0 0 0 0 0 0 0 0 0 ZS O 40 nm3 n $ m m T Yi 13 016 RIVERSIDE COUNTY LARRY D. SMITH, SHERIFF 0 CITY t7F — �� uN' - • APR 12 �ECTi V� SUILDINC, L/ 82.695 DR. CARREON BLVD. • INDIO. CA 92201 • 17601 863-8990 Ieyv TO. m Hartung, Director of ' ding & Safety DATE: April 11, 2001 FR: Capt. Singerton, Police of ^ RE: PRELIMINARY BUDGET R Q ST FY 2001-2002: POLICE DEPARTMENT Three copies of the preliminary budget request for police services are attached for your review. Additions to the current level of service are listed in order of priority. The priority has been assigned from an enforcement perspective and does not consider political or fiscal priorities. Thanks. 209 01.'7 LA QUINTA POLICE DEPARTMENT In partnership with RIVERSIDE COUNTY SHERIFF'S DEPARTMENT Indio Sheriffs Station Accomplishments and Goals YEAR 2000 — 2001 ACCOMPLISHMENTS ❖ Worked in an advisory and leadership capacity with school and judicial officials to develop a "Coachella Valley Youth Intervention Team," to address juvenile criminal behavior. ❖ Implemented and solicited participation in a city-wide, crime -free housing program which provided information and training and education to property owners and managers for addressing issues with problem tenants and criminal activity. ❖ Utilized Reserves whenever possible to support public safety services (VIPS Program). ❖ Added a dedicated Sergeant to the law enforcement contract to work closely with City Staff in addressing public safety and law enforcement issues and identify programs and funding sources for increased public safety. ❖ Worked with City Council and City Staff on implementing a Motorcvcic Officer program to help address problems and issues related to speed reduction and accident investigation within the city. S• Provided detailed monthly reports to the City Council, City Manager and Staff regarding criminal activity, target programs, statistics and crime trends. ❖ Provided specialized services (E.S.T. / H.N.T., Target Team Operations, traffic accident reconstruction) as needed and worked 'inter -departmentally with other bureau's (Homicide Unit, Career Criminal Unit, Narcotics 'task Force) to reduce/combat criminal activity within the city. ❖ Worked with school and judicial leaders to develop "zero -tolerance policies and procedures to address threats of violence on school campuses. ❖ Worked with school officials at the High School to develop and implement a "Public Service Academy," curriculum tier students interested in a career in public safety service. C• Implemented education and training programs for the investigation and reduction of acts related to domestic violence, elder abuse, and gang activity. 210 018 YEAR 2001— 2002 GOALS ❖ Continue to work with City Council and Staff in developing partnerships with community and business leaders with the goal of implementing Community Oriented Policing Programs. ❖ Work with City Department Heads and Staff in identifying new programs and funding sources that provide for enhanced public safety. ❖ Work with the City and Staff on identifying areas of new technology that will enhance public safety and decrease criminal activity. ❖ Work with city leaders and Staff on providing a level of police staffing that is fiscally responsible to the city, supportive of employee safety, and will keep pace with the growth of the city. ❖ Identify and implement programs that will help minimize gang activity within the city. S• Continue to aggressively respond to and combat criminal activity within the city. ❖ Continue to operate within budget and be fiscally accountable to the city and identify cost saving opportunities. ❖ Continue to create an atmosphere of public trust and cooperation between the community and Police Department. 2.11 nr 019 0000000000080888000000 00000000000 000000 N m(0 m l� a MOr: N O t700N0 N O Q 0 8pp Cp 00 O 0 6C)6v O N m W �MmNONOm h(pm O�AO Lb 0 a)�MtO momm)'-vow O)tpr-tn--fOfGitO�0DC6Ntt)NrzgC;C M�tnM O)�N vrzmm .- I.-v QMN �-�� m Ul N to fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA I fA to 1 fA fA N C)� Z O Q N L co 0 W F V o " C -p ` N E tea) m LL O N O Z to to (D p p Cm0 +LSE O C — C m CL c N _Q Q•O ��O Lo Y O.- C of CO C y l0 �WHG ��ZZ ��wda)tm g8tu�� rm� �� 0 me60 LL = xcornmcDLn E' E m m m E ovo� �' o 0 y�IX0 J� ��Co�o a`) 0 t= c W maw c W W Q F- Q V W U fA CO m M v O _2 (p v -, a) c a) U L U CY> W H U `to gj v � y U `m rn O N °-° W J G to E af0i a�0i aoi O »«- 3 E aa) C �HUi�i �pOa�a��a�dwd �� ELL�vwEE Z Z J LL Lij X y 7 LL 0 t0 '- Co N U C U �O t 'j N U O Q' d W y` U 0` m p E v M 'C 'N a) 0 to C W U W Q�H� too000��E �w� N a'c N" C m�mw V •- d (� Z N 0 0� 0 0 0 t0 ul Q. 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O C .0 N ca�� C .0 fd d CO c n'E m c CL 19 d e DO to n 022 BUDGET JUSTIFICATION — PRESENT LEVEL OF SERVICE Fiscal'Year 2001/2002 LA QUINTA POLICE DEPARTMENT Riverside County Sheriffs Department - Indio Station Patrol Services — Increase $74,788 The hourly rate for patrol services, as estimated by the Contract City Administrator - Riverside County Sheriffs Department, was recently revised for FY 2001/2002 to $80.16 per hour. This is an increase of approximately 5% (versus the original estimates of 10%). Target Team — Increase $9,076 The hourly rate for the dedicated fully supported patrol services, as estimated by the Contract City Administrator— Riverside County Sheriffs Department, was recently revised for FY 2001/2002 to $68.60 per hour. This is an increase of approximately 5%. Community Services Officer— Decrease $12,604 Actual and estimated hourly costs dropped significantly from the FY 2000-01 projection of $31.03 to $24.95. School Resource Officer — Increase $387 Administrator is predicting a 5% increase in hourly cost for FY 2001/2002. Motor Officer — Increase $5,840 The hourly rate for the dedicated fully supported patrol services, as estimated by the Contract City Administrator — Riverside County Sheriffs Department, was recently revised for FY 2001/2002 to $68.60 per hour. This is an increase of approximately 5%. Mileage Cost — Patrol Units — Decrease $19,100 The mileage rate for emergency response (Black & White, Stealth, etc.) units is predicted to increase to $.63 per mile for FY 2001/2002. However, the FY 2000/2001 rate was lowered from the original estimate of $.64 to $.62. Mileage Cost — Plain Unit — Decrease $3,477 The mileage rate for non -emergency response (Plain, Investigative, Administrative, etc.) units is predicted to increase to $.43 per mile for FY 2001/2002. However, the FY 2000/2001 rate was revised down from original estimate of $.57 to $.41. There is no adjustment to the estimated mileage. CAL ID — Increase $3,142 The estimated increase is based on population data from the State of California, Department of Finance, Population Estimates E-1 Report and the assessment was increased by $.05 per capita (Total $.81). RMS — Increase $6,500 215 023 Projections allow for increase to per quarter charge based on increased usage and possible rate increases. Federal LLESG — Ongoing Grant Funds Projected expenditures from this grant for FY2001-2002 are $22,564 (Equipment, programs, etc.) CLEEP PROGRAM EXPENDITURES — One Time Grand Funds Projected expenditures for technical equipment, upgrades, etc. for FY 2001-2002 are 78,383. PRIORITY ONE REQUEST Request for an additional Target Team Member and one additional CSO. The Target Team Member will allow La Quinta to participate in the valley -wide gang task force targeted for FY 2001-2002. This position will also support any City specific programs and Target Team assignments. The CSO position will allow for a second shift support (swing shift) to patrol. By handling a variety of reports, traffic investigations, and transportation of prisoners, the officers will be able to devote more time to their investigations and patrol functions. PRIORITY TWO REQUEST Request 10 additional hours be added to the patrol contract. Ten additional hours will be used to add another Officer to graveyard shift. Currently, that shift runs at minimal staffing (two officers). Another Officer is needed to meet the growing need of this community. PRIORITY THREE REQUEST Request a second Motor Officer. Ideally, there should be two motor officers to support each other and cover when the needs fluxuate. 216 0.4 88888888888888888 8888888888888888 CO co �NC66 CD :0 N CD C7g O N O0 0 pp .90. 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This year the Board of Directors has given priority to the financial status of the Chamber. The Executive Committee performed in-depth reviews of the monthly financials on a regular basis. Monthly board meetings also provided an opportunity for on -going budget reviews, which became the basis for the following contract recommendations. We propose to modify the current Scope of Services to include: A. Business Retention and Promotion; B. The "Gem" Newspaper; and C. The Visitors Center. Previously our contract included six Mainstreet Marketplace events. Based on recent discussions regarding Mainstreet with council members and the Mayor, it appears the consensus is to allow additional time for further study of these events. It should be noted that the Chamber Board of Directors voted to continue Mainstreet Marketplace for the year 2001-2002. It was determined that the hard costs to provide six events would require an increase of $15,000 over last year's previous contract for services. The Board felt strongly that the focus of next season's proposed Mainstreets should be to highlight the newly revitalized Village. A separate contract for services will be proposed for this line item A. Business Retention and Promotion: The growth of La Quinta has had a positive impact on the growth of our membership base. The Chamber has positioned itself for membership retention and growth by clearly defining the value of membership benefits and services provided. We have increased our membership by 100 this past year. Our dues structure will increase, however, valley -wide we will still remain the most economic Chamber to join. We are pleased that we are able to decrease this line item by $10,000. 220 028 Page 7kn 2001-2002 C10-Chamber Conover Proposal jor Service C. The "Gem" Newsuaner. Due to postal regulations, the number of copies printed will be increased from 12,000 to 15,000. We view this as a positive change as we will now have the ability to reach all residents in La Quints The costs for postage, printing and processing for mailing require an increase ofS15,000 to continue to produce 10 issues. Staff is preparing a report of proposed improvements and changes to The "Gem". We have received many positive comments this past year on this publication. The newspaper is our greatest opportunity to reach a target audience to promote the City and Chamber. We also need to keep in mind the possibility of future expansion to include circulation to the residents in the annexation survey areas. C. The Visitors Center: We believe this to be a vital service we provide for the City. The media attention La Quinta is experiencing because of our growth justifies the staffing of this facility seven days a week during the season. Exposure from our improved website and the demand for more information and service from visitors and the increased number of residents, significantly impacts staff and facilities. Improvements to the facility combined with additional equipment/technology and a professional staff and volunteers have resulted in a more efficient operation. We are pleased to report that we anticipate continuation of operating at this capacity with no increase in cost to the City. Adjustments reflected in the above information would bring the total contract amount to $125,000 for the 2001-2002 fiscal year. The Board has requested consideration be given to adjust the payment for services schedule to reflect the months of greatest impact to our budget created by The "Gem." Therefore we would suggest: July Payment $41,500 October Payment $21,000 January Payment $41,500 April 15 Payment $21,000 Thank you in advance for your support. We look forward to our continued relationship with the City. 221 0A9 ATTACHMENT 3 Mainstreet Marketplace Event Coordination & Advertising Proposal Submitted by Kiner/Goodsell Advertising June 19, 2001 Event Objective: To create festive community event that both encourages civic pride and treats event patrons to a variety of food, shopping and musical entertainment pleasures. Target Audience: Residents of La Quinta Residents of the Coachella Valley Prospective La Quinta business owners Strategy: Broaden the Mainstreet Marketplace to a more festive community event, taking advantage of a new Village atmosphere and keeping the "draw" (i.e., the vendors) for La Quinta and Valley residents. Broaden the event by approaching College of the Desert (COD) Street Fair vendors with the opportunity to extend their presence in the Coachella Valley one weekend each month by adding the Friday night Mainstreet Marketplace in La Quinta to their booth exhibitions. This will be a benefit to the vendors, as they will have another opportunity for exposure while they are in town for the COD Street Fair. In turn, additional vendors will provide a strong base for the Mainstreet Marketplace to become more like a festival — offering a variety of activities, creating an enjoyable atmosphere and drawing larger attendance. Kiner/Goodsell also recommends spending additional money for entertainment. In the past, roughly $500 was spent on entertainment. An increase to $1,500, would allow for bringing in stronger musical talent as well as face painting, activities for kids like the rock -climbing wall or mini -golf, etc. Event Recommendations: Kiner/Goodsell recommends six events per year, beginning in November and going through April. This would include an event in January (which has not happened in previous years). The suggestion is to continue having the events once per month, the first Friday of each month, from 6 p.m. to 10 p.m. Kiner/Goodsell also recommends the consideration of changing the event name. "Mainstreet Marketplace" is not all -encompassing of the festive nature of this event, and a more striking name many both draw more attention to the event as well as indicate that the event is changing to a bigger, better forum. All advertising would indicate under the new event name that it is "formerly Mainstreet Marketplace" to maintain the loyalty of Mainstreet Marketplace's current following. 222 ..-.030 Event Coordination: Kiner/Goodsell would coordinate all aspects of each MainstteetMarketplace, from advertising to event coordination, under general direction of the Community Services Department. Mainstreet Marketplace Estimated Budget for 2001-2002 Definite Expenses (PER EVENT): Police Officers: $400 Waste Management: $300 Entertainment: $1,500 Advertising: $3,000 Signage: $800 Event Coordination: $3,500 Other expenses (PER EVENT): Misc. $800 (health permit, light towers, etc.) TOTAL EXPENSES: $10,300 * Revenue (PER EVENT): Booth Space: $55 x 70 booths (rough average) _ $3850 (There may also be some revenue from the Rotary Beer Gardens) Expenses: Revenue: NET COST TO CITY: $10,300 -$ 3.850 $ 6,450 (PER EVENT) * The goal is for the event to become self-sufficient as revenue increases in future years. 223 1 031 June 1. 2001 ATTACHMENT 4 Mr. Tom Genovese City Manager City of La Quinta P. O. Box 1504 La Quinta, CA 92253 Dear Tom: JK LAQUINTA MTS FOUNDATION As you know 2002 is the 20'" Anniversary of both the City of La Quinta and La Quinta Arts Foundation. We hope the City Fathers are as excited about this major benchmark in both our histories, as we are. Planning and budgeting by both the City and LOAF are underway now and we have scheduled many activities to commemorate our past achievements and inaugurate our wonderful new facility which will allow us the flexibility to accommodate even more activities. We will be finalizing our plans over the summer and hope you will consider a partnership for our joint birthday celebrations and collaborate with us in the season's festivities. In that spirit, we propose the 2001 / 2002 marketing contract of $100,000 to promote the City of La Quinta as our Premier Sponsor in the following events: A. $20,000 — LA QUINTA CELEBRATES THE ARTS! November 2001. Three-day inaugural event celebrating the unveiling of the new site featuring jazz music, juried visual arts, culinary arts, wine and beer gardens and a large educational component. The season's opening event and the first celebration on the new Arts Foundation site. B. $25,000 — DESERT PLEIN AIR. January 2002. During the week long event several associated events take place on the new site culminating with the grand unveiling of the art work painted during the week followed by a two day public event also on the new site. This year we envision adding the element of live classical music and ancillary activities like art and music workshops. C. $55,000 — 21P ANNUAL LA QUINTA ARTS FESTIVAL! March 2002. This will be a stellar year for the internationally known festival. Our first year on the new site has already generated much interest from the valley community and beyond. Over 1,000 artists apply to our show. We are gearing up for 50,000 people to attend over the four days. This will be the Arts Festival's big celebration of our 20th year and an opportunity to celebrate the joint birthdays of the City and the Foundation. The promotion and publicity value for your investment is easily returned to the City ten -fold. Attached you will find the supporting documentation for last year's contract as required. On behalf of La Quinta Arts Foundation, I thank the City of La Quinta for their ongoing support, which has played an integral part in the success of our events. The proceeds of these events help fund our education and scholarship programs, enabling fulfillment of our mission to provide cultural and learning opportunities to all Coachella Valley. Sincerely, Susan Francs Executive Director Enclosures 224 C%S2 POST OFFICE BOX 777 ♦ LA QUINTA, CA 92253 ♦ 760 564 1244 ♦ FAX 760 564 6884 1 APPLICATION 1. What is the overall purpose or goal of your organization? La Quinta Arts Foundation is a charitable non-profit whose mission is to cultivate and promote the arts through education. This is accomplished by developing innovative arts education programs, producing large scale events and forming meaningful partnerships and exchanges with other organizations. 2. How long has your organization been in existence: 20 Years Months 3. Describe in general the activities or services of your organization: Produce a week long Plain Air art show in January, a one day Home Tour during the season, a four -day fine Arts Festival in March and a newly designed three-day celebration of many art forms in November. These enable us to administer eight educational outreach programs: Scholarship, Young at Art, Art Beat, Making Friends with Great Works of Art Docent Outreach Program, Youth Art Works, Adult Enrichment, Children's Hands -On Art Center at Festival and Children's Guided Tours at Festival. Create volunteer opportunities through the Volunteer Services Department. 4. How many people does your organization currently serve: 37,400 (estimate) Festival=30,000 Home Tour-1,000 Schools=5,000 Membership =1,000 Volunteers = 400 No. Of Youth 6,000 / yr No. of Adults 13,000+ No. of Seniors 18,400 5. How many people do you intend to serve during this Fiscal Year? 39,400+ No. Of Youth 6,000 / yr No. of Adults 15,000+ No. of Seniors 18,400 + 6. How many people served this Fiscal Year will be La Quinta residents: 22,000 (estimates) No. Of Youth 3,000 / yr No. of Adults 6,000+ No. of Seniors 12,000 + (Figures based on 2001 Festival Marketing Survey which revealed 31 % of attendees were full or part time La Quinta Residents.) 7. How many paid employees/volunteers does your organization employ? No. Of full time employees 12 No. Of part time employees 2 8. Describe how your organization is managed and governed. Board of Directors and Executive Director 225 0::3 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Richard DeSantis President 73647 Sun Lane 773-3642 Palm Desert, CA 92260 Bob Wright Vice President 53795 Eisenhower Dr. 564-0393 La Quinta, CA 92253 Jim Parrish Treasurer 45605 Cielito Dr. 341-7800 Indian Wells, CA 92210 Judie Cothrun Secretary 79165 Big Horn 564-2624 La Quinta, CA 92253 Kay Wolff Past President P.O. Box 1016 564-4070 La Quinta, CA 92253 10. What is your annual schedule of events, and during what months does your organization operate? LQAF operates 12 months. Our current schedule of events/programs is as follows: Desert Plein Air art show / January; Benefits of Membership Events / January, February & March; La Quinta Arts Festival / March; Home Tour / mid -season; Adult Education Field Trips (3/year); Adult Enrichment Art Classes/Workshops (3/yr); Docent Training Sessions / Fall & Spring; Docent Program in Schools / 9 weeks each Fall & Spring; Scholarship Application Process & Awards Reception / February — June. 11. Do you charge admission, membership fee, dues, etc.? X Yes _ No If yes, please describe: LQAF Membership levels range from $50 to $10,000. An admission fee charged to attend: $10 adults; $2 children; under 7 years free 12. What are your other sources of revenue for this funding year? Source Amount SEE ATTACHED DRAFT OF STATEMENT OF REVENUES & EXPENSES 2001/2002 226 C04 13. Amount of money requested from the City of La Quinta? 100,00 14. Has your organization been funded by the City of La Quinta previously? Yes X If yes, when 1996 97 Amount received: $75,000 (contract) - Marketing two large scale events 1997 98 $45,000 (grant) - Marketing one large scale event 1998/99 $65,000 (contract) - Marketing one large scale event & one medium event 1999/2000 $75,000 (contract) - Marketing two large scale events 2000/2001 $75,000 (contract) - Marketing two large scale events 15. Need Statement. Clearly identify the program(s) for which funding is requested and plainly state the reason(s) or need for the requested funds and how these funds will be used, if awarded. (Please attach additional sheets as necessary.) All funding will be allocated for media buying expenses which include purchasing ads in newspapers, billboards, radio & television stations and outside event programs including national publications. All are designed to bring people to La Quinta and all of which will PROMINENTLY acknowledge the City of La Quinta as a Premier Sponsor: A. $20,000 will be used for marketing the La Quinta Celebrates the Arts! in November 2001. B. $25,000 will be used to market Desert Plain Air week-long painting event in January 2002. C. $55,000 will be used for marketing the 20th annual La Quinta Arts Festival in March 2002. 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. (Please attach additional sheets as necessary.) All net proceeds from LOAF events are used to fund our eight educational outreach programs (listed in #3), which benefit 4th and 5th grade students, provide scholarship funding for local college -bound art students and adults who participate in enrichment programs. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended City funded expenditures. (see attached) 18. Non-profit organizations must attach a copy of the organization's current IRS Form 990. (see attached) 227 . C%ZJ5 City of La Quinta Request for Services Contract Contents of Packet 1. Application for Contract Services Agreement Fiscal Year 2001 / 2002 2. 2001 / 2002 Contract Services Agreement 3. IRS Form 990 for period ending June 30, 2000 . 4. Statement of Revenues & Expenses 2001 / 2002 Proposed Operating Budget S. LQAF Event Summaries 6. 2001 Art Festival Marketing report for La Quinta Arts Festival (verifying total actual / value expenditures of $142,531 7. 2002 Art Festival Marketing report showing proposed costs of $153,933 8. 2001 Art Festival Local Economy Fact Sheet showing how Festival impacts the local economy 9. La Quinta Arts Festival 2001 Demographics report 10. Festival Art Sales 1983 — 2001 graph 11. 2001 Desert Plein Air Marketing report (verifying total actual / value expenditures of $48,339 12. 2002 Desert Plein Air Marketing showing proposed costs of $52,206 13. Desert Plain Air 2001 Demographics report 14. La Quinta Celebrates the Arts marketing report showing proposed costs of 5$ 8,300 15. Current LQAF Membership Brochure 228 11 036 LA QUINTA ARTS FOUNDATION STATEMENT OF REVENUES & EXPENSES 2001-2002 PROPOSED OPERATING BUDGET ARTS FESTIVAL DEVELOPMENT EDUCATION VOLUNTEER SERVICES OPERATING UMBRELLA SHOW NOVEMBER EVENT PLEIN AIR TOTAL REVENUES ARTS FESTIVAL DEVELOPMENT EDUCATION ARTS LEAGUE OPERATING UMBRELLA NOVEMBER EVENT PLEIN AIR TOTAL EXPENSES 2001-2002 2000-2001 2000-2001 Proposed Budget Year to Date Approved Budget $ 892,800 763,404 824,300 $ 380,500 203,706 272,250 $ 39,050 41,273 40,955 $ 117,050 32,443 61,300 $ 439,844 137,421 160,979 $ 0 2,716 20,000 $ 435,500 0 0 $ 331,200 215,601 265,175 $ 2,635,944 1,396,564 1,644,959 2001-2002 2000-2001 2000-2001 Proposed Budget Year to Date Approved Budget $ 297,375 275,392 267,246 $ 60,240 38,068 58,351 $ 164,750 121,563 146,815 $ 63,050 28,301 30,250 $ 904,440 525,785 647,735 $ 0 694 1,600 $ 176,725 0 0 $ 245,900 177,262 205,850 $ 1,912,480 1,167,065 1,357,847 TOTAL NET RESERVE $ 723,464 229,499 287,112 SUBJECT TO BOARD APPROVAL 229 2MI-2002 Pmpowd audW mmal im PM 0;;7 LA QUINTA ARTS FOUNDATION EVENT SUMMARIES (A) LA QUINTA CELEBRATES THE ARTS! La Quinta Arts Foundation's opening event of the season and inaugural event on the new site is slated for November 10, 11, 12, 2001 ! This three-day outdoor event will provide a multitude of components demonstrating the broad range of programming offered by the Arts Foundation. Following the unveiling of the new site, 150 invited artists will have their work on exhibit, an entertainment package of top jazz and other music forms will be presented, workshops, plein air lecture, demonstrations and painting will provide the educational component; culinary arts will be well represented, the grand unveiling of the 2002 Plein Air Poster and the installation of our first public art piece honoring our 2001 / 2002 Honored Artist. All the many facets of La Quinta Arts Foundation will be on display. (B) DESERT PLEIN AIR PAINTING FESTIVAL Plein Air Painting is a form of art (French for open air), a term applied to the practice of painting out -doors so that nature is confronted directly with the intent to capture the moment, a feeling —the air. Most Plein Air painters complete their work on -site in one setting. Acrylics, oils and watercolors are the media most often used. LQAF's third annual plein air event was held January 21-28, 2001 and was very successful. The fourth annual Desert Plein Air event is scheduled January 2002 and will include the following activities: • A check -in reception for the invited artists (50); a special kick-off event will be associated with the reception. • During the next few days, each artist will paint works on various sites in the area. Artists will use access permits to be able to paint scenes viewed from within some of the gated communities. • During the same week some of the artists will be guest speakers or instructors at special educational programs hosted by the Arts Foundation for La Quinta area adults and students. • An evening exhibition celebrating the achievements of the artists during the previous week of painting will be held and an awards ceremony for the artists and our invited guests is planned. Guests will browse the exhibition and may make acquisitions of the artwork just completed. • Culminating the week, the art remaining unsold will be available for public viewing and sale in our Arts Under the Umbrellas format. 230 1 038 (C) LA QUINTA ARTS FESTIVAL La Quinta Arts Foundation's premier event! This nationally acclaimed four -day outdoor fine arts show features the work over 250 juried artists set against the majestic mountains and poised as the gateway to Village La Quints. La Quinta Arts Festival was named the third best fine arts festival in the notion by Sunshine Artists Magazine in 1998. La Quinta Arts Festival features top entertainment, many amenities and is ideal for viewing and enjoying the finest offerings of some of the world's preeminent artists. The 2002 La Quinta Arts Festival will celebrate its 20th anniversary in March and will include the following: • Artists exhibiting in painting, sculpture, ceramics, jewelry, photography and other design categories • Live entertainment will be provided all four days, highlighted by Mery Griffin, our Lifetime Honorary Festival Chairman, performing with special guest stars. • Children's Art Area will feature interactive art projects to be enjoyed by children and their parents • Wine & Beer Gardens • Food and beverage concession areas offering a wide variety of menu items 231 2 OVA La Quinta Arts Festival 2001 ART FESTIVAL MARKETING MARCH 15 - 16- 17 - 18TH 2O01 PAYROLL $11,043I _............................................................... _............ PROGRAM S7 ann BILL BOARDS SMALL .......... .......................... $450 ...................................... _. _. _. _... BOB HOPE CLASSIC PROGRAM AD ........_......... $1,275 _..........._._._...._ _ _ _ .__........... DATE FESTIVAL PROGRAM AD ............... _.._................................... __............. _...................................................... _..... _.... _......................................................... $125 ............................... .._._.._................. FAIRWAY BILLBOARD _.... _........................................... S450 _.... _.... _.. _ _. _..... LA QUINTA FESTIVAL POSTERS & T-ShirtS ....... _.................................. .............................................. _............................................................................ ............................ $20,717 ............................................................ MAGAZINE ADS !SOUTHWEST ART /DESERT STYLE/ DESERT KEY) _........... _................... _............... _............ _._..._.._..... _...................................................................................................................................................._ $9106 __._.... Local Print Media . _................_..........................._.........................................................................................................................................................................................._...... 0 _.. ...... .. PALM SPRINGS film festival program ..........................................._. ...................... ..................................................................................................................................... .................................... _...... $950 _. _. _..... PALM SPRINGS LIFE .._..........._.._.............................................._......................................................................................................................................................_....__.._._....._.. $3,167 POSTAGE & DIRECT MAILINGS .......__........_......_............................................................................................................................................................................................_. _ $2,250 Local Media Ad Design &Printing $10,855 Pres Show Events (Poster Unveiling) __.._..__......__..__...._.__...._..._.........__._..........._....._........................................................................... _.._........... ..............._............ S7,119 Local Broadcast Media ............................_. . � 901 PHOTOGRAPHY -------------------- .__.... $4,000 PAGE $1,3531 Total Marketing I42 232 040 La Quinta Arts Festival 2002 ART FESTIVAL MARKETING MARCH 14 -15 -16 -17, 2002 PROPOSED BUDGET DESCRIPTION AMOUNT MARKETING PAYROLL $11,926 ANNENBERG PROGRAM $2,592 BILL BOARDS SMALL $486 BOB HOPE CLASSIC PROGRAM AD S1,377 DATE FESTIVAL PROGRAM AD $135 FAIRWAY BILLBOARD $486 LA QUINTA FESTIVAL POSTERS & T-Shirts S22,374 MAGAZINE ADS [SOUTHWEST ART /AMERICAN STYLE/ DESERT KEY $9,834 Local Print Media $32,800 PALM SPRINGS film festival program $1,026 PALM SPRINGS LIFE $3,420 POSTAGE & DIRECT MAILINGS $2,430 Local Media Ad Design & Printing $11,723 Pres Show Events (Poster Unveiling) $7,689 Local Broadcast Media $39,853 PHOTOGRAPHY $4,320 WEB PAGE $1,461 Total Marketing S153,933 233 041 La Quinta Arts Festival I 2001 ART FESTIVAL LOCAL ECONOMY FACT SHEET I MARCH 15 - 16- 17 - 18TH 2O01 S298.161 Art sales S1 873 045 I Revenue to LOAF [on -site festival income 1 $627,813 & Fees paid to City from All Areas of Festival a 234 042 .100� La Quinta Arts Festival 2001 Attendance 24,629 visitors Residents vs. Visitors 58% Residents vs. 42% Out of Valley Visitors Primary or Secondary Residents? 71 % Primary vs. 29% Secondary Residence Repeat Visitors 64 % have attended more than once Ages Attending 27% Ages 65 and older 48 % Ages 46-64 21 % Ages 3145 4 % Ages 30 and under Reason for Attending 73% View the Artwork 58 % Purchase Art 36°/a Enjoy Live Entertainment 31% Social Outing 19% Family Outing 23% Enjoy Wine Tasting 14% Enjoy Beer Garden & Food Local Resident Breakdown 31% La Quinta 33% Palm Desert 15% Palm Springs 7% Rancho Mirage 7% Indian Wells 7% Other Desert Cities Children's Art Center Visitors Saturday, March 17 400 Children Sunday, March 18 300 Children Student Tour Visitors Friday, March 17 Advertising & Editorial Publicity Southwest Arts Magazine Home & Garden Television Palm Springs Life Travel Scope, L.A. & San Diego The Desert Sun inpalmsprings.com Sunshine Artist Magazine KMIR—NBC Best Read Guide KESQ-ABC, FOX Local Arts Magazine A&E, Bravo, CNN, Food Network Alaska Airlines KJJZ1KPLM FM Key Magazine KPSI FM KWXY AM Desert Art Scene KDES FM Native Peoples Magazine KPSI AM Travel Host Magazine EZ103 Annenberg Theatre Program KDHI, KQYN, KKJT Desert Post Weekly Lapidary Journal American Style art4net.com Artfaces.com giving.uoregon.com Sausalitoartfest.corn artfulstyles.com Bestreadguide.com la-Quinta.org 400 Children Los Angeles Times Arizona Republic artscenecal.com The San Bernardino Sun The Press Enterprise L.A. Daily News Bob Hope Chrysler Classic Program Palm Springs International Film Festival Program Riverside County Date Festival Next Magazine 911research.com collectorsguide.com nctimes.com webgalleries.com 235 0 41 3 Artmarketing.com Desertfun.com Festivals.net Palm-desert.org Palmsprings.about.com Craftsreport.com Rvjoumal.com Wallacegalleries.com Aaa.califcom Desertgrafics.com Ailaboutpalmsprings.com Palmsprings.about.com Tfaoi.com Lgchamber.org Zootsuitrevue.com Hgtv.com cvfamily.com desertcalendar.com deserMm.com theartcenter.com theartcenter.com performingartsmagazine.com palm-springs.com lagunacanyonartists.com desert-resorts.com califomiadates.org sunshineartist.com palmspringslife.com suitel0l.com theartsource.com desert-resorts.com desertportal.com i5ive.com theabcdirectory.com wwevents.com palmspringshotelres.com theaesthetic.com at-la.com art-for-the-world.com panmiami.com Westways Magazine Festivalnet.com fulltiming-america.com artsandcraftshows.com royalplazainn.com cadmanagementservices.com Carol Duvall Show StatueViva.com 236 0"it4 I 0 0 N M co ON V' V) LLJ l/1 L J LLJ II I?&&? I&- R� f R f R � � I 9N .: _ x.■ r x■ o r r s R x v x s p x 2S 2QS tS 2QS tS g 2SLi g 2S 5L of lggb 190 1gg1* 1gq'l 101 m 237 045 La Quinta Arts Foundation 2001 PLEIN AIR FESTIVAL MARKETING DESCRIPTION - - AMOUNT PLEIN AIR MARKETING PAYROLL $7,362 BILL BOARD $450 DIRECT MAILING POSTAGE & PRINTING $305 LOCAL AD DESIGN AND PRINTING ..._............................................._........................._........._..............................................................................................................................................._........_._._..... $3,304 INTERNET $750 RETAIL ITEMS INCLUDING POSTERS AND NOTECARDS $7,500 AD$.SOUTHWEST ART /AMERICAN STYLE/ DESERT I�YI I $6,671 I DER & LOCAL PRINT MEDIA Ij SB.4741 NG GRAPHY 1,500 BROADCAST MEDIA $3,850 OW EVENT (POSTER UNVEILING) $3,173 238 046 La Quinta Arts Foundation 2002 DESERT PLEIN AIR MARKETING PROPOSED BUDGET DESCRIPTION PLEIN AIR MARKETING PAYROLL $7,951 BILL BOARD $486 DIRECT MAILING POSTAGE & PRINTING $329 LOCAL AD DESIGN AND PRINTING $3,568 INTERNET S810 RETAIL ITEMS INCLUDING POSTERS AND NOTECARDS $8,100 MAGAZINE ADS usouTWJEST ART MESERT STYW DESERT KEn $7,205 NEWSPAPER & LOCAL PRINT MEDIA $9,152 PRINTING $5,400 PHOTOGRAPHY $1,620 LOCAL BROADCAST MEDIA $4,158 PRE -SHOW EVENT (POSTER UNVEILING) $3,427 Total M2rketinQ 022m 233 0 cf 7 Desert Plein Air, January 2001 Following are the results based upon sales receipts. Where do you reside? 59% of purchasers reside in the desert. 46% of purchasers reside in Southern California. 12% of purchasers reside outside of California. Breakdown of Local Residents La Quinta 32% Palm Desert 29% Indian Wells 12% Rancho Mirage 7% Within the Coachella Valley 20% Price Points 4% purchased artwork $2,001 to $6000. 6% purchased artwork $1,501 to $2,000. 13% purchased artwork $1001 to $1,500. 40% purchased artwork $501 to $1,000. 37% purchased artwork $500 or less. Advertising, Editorial and Web Links American Style Magazine art4net Artfaces.com Artfulstyles.com at-la.com Best Read Guide Bestreadguide.com Coast Magazine Desertcalendar.com Engelen.com Fallbrook.org Favoritenet.com Festivals.net Floridatimesunion.com KMIR Magellan-pr.com Palm Springs Life Palm-desert.org Press Enterprise KPLM giving.uoregon.com 911research.com sausalitoartfest.com collectorsguide.com desertcitiestouristinformation.com nctimes.com la-Quinta.org Los Angeles Times webgalleries.com Arizona Republic artscenecal.com livingdesert.org palmspringsmarket.com desertfun.com theartcenter.net KESQ tfaoi.com Film Festival Program collectorsguide.com KNWZ artmarketing.com KJJZ cvfamilynews.com inpalmsprings.com palmspringsgalleries.com lacewing.com przewodek.com KGAM performingartsmagazine.com The Desert Sun lagunacanyonartists.com 240 C =R A Palmsprings.about.com Palmspringsproperties.com p-a-p-a.com Performing Arts Magazine Plein Air Scene rakent.com Rvjoumal.com Southwest Art Magazine Suitel0l .corn Theartsource.com Thepleinairscene.com Travel Scope Wallacegalleries.com desert-resorts.com craftsreport.com palmspringslife.com Mature Living San Bernardino Sun centava.com palm-springs.org Desert Business Journal desertportal.com aaa-califcom i5ive.com Desertsun.com spe.sony.com californiadates.org sunshine artist.com theabcdirectory.com KEZN KWXY desertgrafics.com wwevents.com KDES palmspringshotelres.com califomiawatercolor.com allaboutpalmsprings.com laquintaresort.com theaesthetic.com 241 La Quinta Arts Foundation 2002 LA QUINTA CELEBRATES THE ARTS! PROPOSED MARKETING BUDGET DESCRIPTION LA QUINTA CELEBRATES THE ARTS! MARKETING PAYROLL $8,000 BILL BOARD $500 DIRECT MAILING POSTAGE & PRINTING $750 LOCAL AD DESIGN AND PRINTING $3,500 INTERNET$800 _._........... _._............. ............... _....... ._... ...................... __........... __........... __ RETAIL ITEMS INCLUDING POSTERS AND NOTECARDS $7,000 MAGAZINE ADS USOUTH WEST ART /AMERICAN STYLE/ DESERT KEn $8,750 NEWSPAPER & LOCAL PRINT MEDIA $9,500 PRINTING PHOTOGRAPHY $3,500 LOCAL BROADCAST MEDIA ..........A.............._._....._................._...._.........._.........................................................._............................_...................... $6,000 DEDICATION EVENTS $4,000 TotalTOtal M— 58.300 242 050 Rev M, t w Form 990 Return of Organization Exempt From Income Tax Under section 501(e) of the letamal Re tame code (axeept black lung benefit trust or pilvato foundation) or section 4947(axt) nonexempt charitable trust Otearthamt of the Trwury ........ e..,a.. Ned' The eman'Raaon tru t have to Ube a COOV Of OOS rebxn tO aetiafll State reDOrtir10 rental A For the 199a ealentlar year, OR tax Year period beginning r , i D Checlt It. Please C Name of organization, number and s"K city, town, state, Chang. at use IRS LA QUINTA ARTS FOUNDATION adds, labs or Inrti.i norm print or WPOL Finatr.m. Sae P.O. BOX 777 Amended rNm ISpecific0 QUINTA, CA 92253 (required awe for tiolla. atua repemng) G Type of oryenaation Exempt antler aectlon 501(cx Nob: Section 501(e)(3) exempt organizations and 4947(a)(1) nonext H(a) Is this a group return filed for affiliates? OMB No. 1545-0047 1999 coda I D Employer Identlticadon number 95-3842968 E Telephone number (760)564-1244 F Checlt► U 0 exampbon application is pending insert number) OR ►U section 4947(a)(1) nonexempt charitable trust charitable trusts MUST attach a completed Schedule A (Form 990). Yes N No 1 it either box in H is checked "Yes; enter four -digit group exemption no. (GEN)► (b) 0 "Yes," enter number of affiliates for which return is filed: ► J Accounting method:0 Cash Accrual (C) Ia tau a saearats ramm fu.d by an organlation covered by a group mfir gl Yea No Other (specify) If. K Check here 0,U if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but If it received a Form 990 Package in the mail, it should file a return without financial date. Some states require a complete return. Note: Form 990-Q may be used by organizations with gross receipts lees than $100,000 and total assets less than $250.000 at end of year. pert::1:? Revenue. Expenses. and Chances in Net Assets or Fund Balances (See Soecific Instructions.) enue 1 Contributions, gibs, grants, and similar amounts received: a Direct public support ................................... la 127,892. b Indirect public support ................................. lb 3 4, 10 0 C Government contributions (grants) ........................ 1C 15, 000. d Total (add lines 1a through 1c) (attach schedule of contributors) (aahs 236, 992. nenmhs )....................... 2 Program service revenue including government fees and contracts (from Part VII, line 93)...... 3 Membership dues and assessments ............................................... 4 Interest on savings and temporary cash investments .................................. 5 Dividends and interest from securities .............................................. 68 Gross rents .......................................... 1681 b Leas: rental expenses ........................... 6b C Net rental income or (loss) (subtract line 6b from line ea) ............................... 7 Other investment income (describe ► ) 8a Gross amount from sale of assets other (A) Securities IS) Other than inventory ..................... 8a b Less: cost/other basis & sales expenses 8b C Gain or (loss) (attach schedule) ....... Sc d Net gain or (loss) (combine line tic, columns (A) and (8)) ............................... 9 Special events and activities (attach schedule) a Gross revenue (not including E of contributions reported on line to) ......................... 9a b Less: direct expenses other than fundraising expenses......... 9b C Net income or pose) from special events (subtract line 91b from line 9a) .................... 10a Gross sales of inventory, less returns and allowances.......... 10a b Less: cost of goods sold ................................ 110bl C Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a).. 11 Other revenue (from Part VII, line 103)............................................. 12 Total revenue (add lines 1 d, 2. 3, 4, 5, 5c, 7, ad, 9c, 10c, and 11)........................ 236, 992. ' 1d 2 1 , 017,671. 3 189,431. ff8 ,7 1 . 5 6C 7 Sd 9C 10C- 11 12 1,472,110 macs 13 Program services (from line 44, column (B))......................................... 14 Management and general (from line 44, column (C)).................................. 15 Fundraising (from line 44, column (D))............................................. 16 Payments to affiliates (attach schedule) ............................................. 17 Total expenses (add lines 15 and 44, column(A)).................................... 13 814 , 3 0 0 . 14 131,000. 15 145,124 . 16 17 0,424 . is 18 Excess or (deficit) for the year (subtract line 17 from line 12) ............................ 19 Net assets or fund balances at beginning of year (from line 73, column (A)) ................. 20 Other changes in net assets or fund balances (attach explanation) ........................ 21 Net assets or fund balances at end of year (combine lines 18. 19, and 20).................. 18 381,'986. 19 2, 023,696. 20 21 . w ..p-w. vrw neuwuon ,4ct numar, awe Die separate Instructions. CAA 9 99012 NTF 25459 GLD 4224 F4fr1RSi9U (19991 r1 � 'Form 00(rJ99) LA QUINTA ARTS FOUNDATION 95-3842968 Ra[tl€ Statement of Co4sns(9).(C cod(D)brerequuparorapbtion5ol(c)(31ana(4)wwaabonswe Functional E3tpeneea ..Mon4Mr1ax11noMseept Charitable busts but optional far othem(Sea Specific lnabuCaone.) Do not include an)ounts reported on line Bit, eb, 9b, 10b, or 16 of Pan I. ":rygau; W Tote) (0) Program services (C) Management and general (D) Fundraising 22 Grams and allocations (attach schedule) ...` 23 pedfic assistance to individuals (attuh sch.) 24 Benefits paid to or for frrambers famch ash.) . 25 Compensation of officers, directors. etc .... 26 other salaries and wages ............... 27 Pension plan contributions .............. 28 Other employee benefits ................ 29 payroll taxes ......................... 30 Professional fundraising fees ............ 31 Accounengfees ...................... 32 Legal fees ........................... 33 supplies ............................ 34 Telephone ........................... 35 Postage and shipping .................. 36 occupancy .......................... 37 Equipment rental and maintenance ....... 38 Printing and publications ............... 39 Travel .............................. 40 Conferences, conventions, and meetings... $1 interest ............................. 42 Depredation, depletion, etc. (amen schedule) . $3 Other expenses (itemize): a b 22 23 24 34,100. 34,100.\ * `.•rz a 25 0. 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 15,226. 15,226. 43a 1,041, 098. 8 0 , 2 0 0 . 115 , 7 7 4 . 14 , 12 4 . 43b c 43c d 43d e 43e $4 Total functional expense (add term 22 through 43). Organlzations completing columns (B)-(D),arrythesetotalstolines 13-15.. 44 1, 090, 424. 814, 300. 131,000.1 145, 124. Reporting of Joint Coats. Did you report in column (S) (Program services) any joint costs from a combined educational campaign and fundraising solicitation?..........................................................................► Q Yes ® No If "Yes," enter (1) the aggregate amount of these joint costs ... $ ; (11) amt. allocated to Frog. services .. $ (IIp the amount allocated to Management and general ...... $ ; and (Iv) amt. allocated to Fundraising$ Part tit Statement of Program Service Accomplishments (See Specific Instructions.) What is the organization's primary exempt purpose? ► TO PROMOTE THE FINE ARTS All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients served, publicans issued, ate. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) organizations and 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) Program Service faequaea for seosi(cx3) aria (4) orw•, and 41147(a)(1) "su; but opbanal far others. a THE ORGANIZATION SPONSORS AND OPERATES VARIOUS COMMUNITY ART RELATED EVENTS, CONDUCTS ART CLASSES AND PROVIDES SCHOLARSHIPS (Grants and allocations $ ) 814,300. b (Grants and allocations $ ) c (Grants and allocations $ ) d (Grants and allocations $ )244 e Other program services (attach schedule) (Grants and allocations S ) line 44. column (B). Program servieesl .......................... ► 814.300. Form 99Q - J Forth 990 (t99B) LA QUINTA ARTS FOUNDATION — 95-3842968 Page PeR' Balance Sheets (See specific Insauctiorm) Mr-1 Nat Ass or F Bal Assets Mr-1 Nat Ass or F Bal °n Note: Where required, attached schedules and amount within the description (A) (B) column should be for end -of -year amounts only. Beginning of year End of year UTV45 Cash —norinterest-bearing..................................... r 45 141,860. 46 Savings and temporary cash investment ............................ 4 9 , 4 46 4 2 . 47a Accounts receivable .................... 47a b Less: allowance for doubtful accounts....... 47b 47C 488 Pledges receivable ................... 48a b Leas: allowance for doubtful account....... 48b 48C 49 Grant receivable ............................................... 49 50 Receivables from officers, directors, trustees, and key employees (attach schedule) ............................................... 50 51a Other notes and loans receivable (attach schedule) ............................. 51a b Less: allowance for doubtful accounts....... 51b 51C 52 Inventories for sale or use ........................................ 52 53 Prepaid expenses and deferred charges ............................. 53 54 Investment -- securities (attach schedule) ........................... 54 558 Investment -- land, buildings, and equipment bast.. ..................... 558 .. b Less: accumulated depredation (attach schedule) ............................. 55b 55C 56 Investment — other (attach schedule) .............................. 201, 345. 56 108, 125. 578 Land, buildings, and equipment.. bast ...... 578 1, 668, 695. b Less: accumulated depredation (attach schedule) ............................. 57b 125, 399. 1, 300, 501. 57a 1, 543, 296. 58 other I 3, 38 58 2, 3 Assets (des= be 59 Total assets (add lines 45 through 56) (must equal line 74) .............. 2,023,696. 59 2,405,382. 60 Accounts payable and accrued expenses ............................ 60 61 Grant payable ................................................ 61 62 Deferred revenue ............................................... 62 63 Loans from officers, directors, trustees, and key employees (attach ilPoes schedule)..................................................... 63';: 648 Tax-exempt bond liabilities (attach schedule) ......................... 64a b Mortgages and other notes payable (attach schedule) .................. 64b 65 Other tisml.b.s(desenbe 65 66 Total liabilities (add lines W through 65) ............................ 0. 66 0. Organizations that follow SFAS 117, check here... b, and complete lines 67 through 69 and limes 73 and 74. 67 unrestricted................................................... 421, 829. 67 793, 103. 68 Temporarily restricted ........................................... 1, 601, 8 6 . 68 1,612,279. 69 Permanently restricted ........................................... 69 Organizations that do not follow SFAS 117, cheek here... ► a and complete ey lines 70 through 74. and 70 Capital stock, trust principal, or current funds ......................... 70 0e5 71 Paid -in or capital surplus, or land, building, and equipment fund .......... 71 72 'Retained earnings, endowment, accumulated income, or other funds....... 72 73 Total not assets or fund balances (add lines 67 through 69 OR lines 70 through 72; column (A) must equal line 19 and column (B) must equal line 21)...................................................... 2,023, 696.73- 2, 405, 382. 74 Total liabilities and net assets I fund balances (add lines 66 and 73) ..... . 74 , Forth 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishment. CAA 9 99934 NTF 25401 GLD 4225 2 45 05 3 Forth 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishment. CAA 9 99934 NTF 25401 GLD 4225 2 45 05 3 LA OUINTA ARTS 95-3842968 Page 4 Rartit Reconciliation of Revenue per Audited artist; Reconciliation of Expenses per Audited Financial Statements with Revenue per Financial Statements with Expenses per Return (see specific Instructions) Return a Total revenue. gains, and other support , _ 3��-:-n_� % a Total expanses and bases per audited per audited financial statements ...... ► a 8 32,614. financial sudemente ................ ► e _ 450, 928 b Amounts included on one a but not on ; b Amounts included on fine a but not fine 1$ Form 990: a , ?.ark;. on one 17, Form 990: (1) Net unrealized gains (1) Donated services on investments .. $ < & use of facilities.. $ . (2) Donated services - (2) Prior year adjust- & use of facilities . S a " merits reported on (3) Recoveries of prior one 20. Form 990 s year grants ..... $ (3) Losses reported on (4) Other (specify): one 20, Form 990 $ a (4) Other (specfyy): Add amounts on lines (1) through (4) .. ► C Line a minus line b ................ ► d Amounts included on line 12, Form 990 but not on line a: (1) Investment expenses not included on line 6b, Form 990 $ (2) Other (specify): Prog. Exp Netted Again Prog. Rev s 605,396. Add amounts on lines (1) and (2) ..... ► e Total revenue per line 12, Form 990 (line c plus line d) ................. ► 1 e 11, 4 3 8 , 010 .1 (line c plus line d).................. ► 1 e 11, 0 5 6 , 3 2 4 . 9Part.V List of Officers, Directors, Trustees, and Key Employees (List each one even it not compensated; see specific Instructions.) (A) Name and address () Tits and average hours per week devoted to position ( ) Compensation (If not paid, enter -0-.) ( ) Contributions to employee benefit plans & deterred comp. ( pane account and other allowances SEE STATEMENT 2 0. 0. 0. 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than slo,000 was provided by the related organizations?.... ► 0 Yes ® No if "Yes," attach schedule — see Speck Instructions. CAA. 9 99034 NTF 2W2 GLD 4225 Form � (1999) 246, C54 Ei "Fermifenrta991 LA QUINTA ARTS FOUNDATION _ 95-3842968 PageS 76 Did organization engage in any activity not previously reported to IRS? tt "Yea," attach detailed description of each activity organizing Were any changes made in the orgarng or governing documents but not reported to the IRS? ................... 0 "Yes," attach a conformed copy of the changes. 780 Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? ... b If Yes," has it filed a tax return on Form M-T for this yea? ............................................... 79 Was there a liquidation, dissolution, termination, or substantial contraction during the yea? If 'Yes," attach a statement .. 80a Is the organization related (other than by association with a statewide or nationwide organization) through common membership, goveming bodies, trustees, officers, e1b., to any other exempt or nonexempt organization? .............. b N "Yes," enter the name of the organization ► - and cheek whether it is Li exempt OR Li nonexempt 81a Enter time amount of political expenditures, direct or indirect as described in the instructions for line 81...................................................... 181al b Did the organization file Form 1120-POL for this yew ..................................................... 82a Did the organization receive donated services or the use of materials, equipment or facilities at no charge or at substantially leas than ma's rental value?................................................................ b If "Yes," you may indicate the value of these items here. Do not include this amount as revenue in Part I or as an expense in Part 11. (See instructions for reporting in Pangl.)................................................................. 182bl 83a Did the organization comply with the public inspection requirements for returns and exemption applications? .......... b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ................ 84a Did the organization solicit any contributions or gilts that were not to deductible? ............................... b If "Yes," did the organization include with every solicitation an express statement that such contributions or gifts were not taxdeductible?................................................................................... 85 501(c)(4), (5), or (6) organizations. 8 Were substantially all dues nondeductible by members7...................... b Did the organization make only in-house lobbying expenditures of $2,000 or less? ............................... it'Yes" was answered to either 65a or a5b, do not complete 85c through 85h below unless the organization received a waiver for proxy tax owed for the prior year. C Dues, assessments, and similar amounts from members ...................... ..... 85C d Section 162(e) lobbying and political expenditures .................... .... 85d a Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices ................ 85e f Taxable amount of lobbying and political expenditures (line a5d less 85e)............... 85f 9 Does the organization elect to pay the section 6033(e) tax on the amount in 851? ................ ... ........... h If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount in 85f to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax yew ............ 86 5oi(c)(7) orgs. Enter. a Initiation fees and capital contributions included on line 12 ....... 86a Ill Gross receipts, included on line 12, for public use of club facilities ......... .... _ .... 86b 87 501(c)(12) orgs. Enter. 8 Gross income from members or shareholders ............... 87a b Gross income from other sources. (Do not net amounts due or paid to other sources against amounts due or received from them.) .................................... 87b 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership, or an entity disregarded as separate from the organization under Regulations sections 301.7701-2 and 301.7701-3? If "Yes," complete Part IX .................................................... 898 501(c)(3) organizations. Enter. Amount of tax imposed on the organization during the year under: section 4911 ► ; section 4912 ► ; section 4955 ► b 501(c)(3) and 501(c)(4) orgs. Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior yea? If "Yes," attach a statement explaining each transaction................................................................ C Enter. Amount of tax imposed on the organization managers or disqualified persons during the year under sections 4912, 4955, and 4958................................................................... ► d Enter. Amount of tax on line 89c, above, reimbursed by the organization .................................. ► 908 List the states with which a copy of this retum is filed ► b Number of employees employed in the pay period that includes March 12, 1999 (See inst.)............... 90b 91 The books arein care of ► GAI L RI CHARDS Telephone no.► (7 6 0) 4 —12 L.ocatsdat►P.O. BOX 777 LA QUINTA, CA. ZIP +4►922 3 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041 -- Check here .............................. and enter the amount of tax-exempt interest received or accrued during the tax year .................. ► 1 92 1 X X 178a X 79 808 X ' X 81 b 82a X .......:. ..:........:... . 83a X 83b X 848 NIA 84b 858 .11 85b VA ORI 859 85h - X �- 88 89b MIA 4 4 ► cnn 9 99066 NTF 25463 GLD 2877 A Form 990 (1999) 2"7 0u5 E: W1 Env 96 97 a 98 99 100 101 102 103 b c d e 104 inglic 93 a f 94 95 96 97 a 98 99 100 101 102 103 b c d e 104 r gross amounts unless otherwise Unrelated business income Excluded bsection y 512, 513, or 514 (E) ated. Bus(Alliness �) M (D) Related or exempt Program service revenue: code Amount Exclusion code Amount function income Statement 1 1,01M,6 1. b c d e Maditare,edicaid payments ........ . g Fen and contracts from 90vt. a9onaes ... Mom bershlo diesndats.nm.nts..... 189, 431. interest on savings and temporary rash 28,016. investments ..................... Dim den do and Interest tram ncunbes.... Not rental income or (lass) tram foal nub: debt -financed property.... • . • • . • • • . b not deat-finana.dproperty .......... Net rental income or (loss) from personal property ....................... Other investment income ............ "nor (1ool) from faits of assets other in" inventory ................... Net income or (Ion) tram special events.. . Grass profit/(loaf) from alas of inventory . Other revenue: 8 Subtotal (add columns (e),(0), and(E)).. I 1,235,118. 105 Total (add line 104, columns (B), (D), and (E))................................................ P. 1, , 1 . Note: Une 105 plus line 1d, Pan I, should equal the amount on line 12, Part I. FiPartV1111 Relationship of Activities to the Accomollshment of Exempt Purposes (See Specific Instructions.) Line No. V 105 Total (add line 104, columns (B), (D), and (E))................................................ P. 1, , 1 . Note: Une 105 plus line 1d, Pan I, should equal the amount on line 12, Part I. FiPartV1111 Relationship of Activities to the Accomollshment of Exempt Purposes (See Specific Instructions.) Line No. V Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). N/A Part-jX: Information Regarding Taxable Subsidiaries and Disregarded Entities (See S ecific Instructions. Name, address, and EIN of corporation, partnership, or disregarded entity Percentage of ownership int Nature of activities Total income End -of -year assets q Please Sign Here Under penalbes0 per)ury,l declar —that have exammea this return, mcluamg accompanying scneauus and statements, ono to the best of my knowledge and Eeliet, itist ue,camect and compitle.Doa uaoan of preparer(othar than affiogif based on alhnformabon of which pnb parar has any 4newdgo.important (ass General Instruction U.l ' Signature of officer Date , Type or print name and title. Paid Preparers Date signature 01/23/01 checkitself- am - Played IS Prepas SSN or PTIN rer 059-36-6534 PrOParara Use Only Firm'sname(oryours ROBERT J. TESTA AN ACCT. CORP. itself -employed) , 4 - 01 MONROE STE. D and address INDIO, CA EIN ► 95-3685438 ZIP+4► 92201 CAA 9 90056 NTF 251" UL U 2877 mjj 990 (1994 ) 248 0;; SCHEDULE A Organization Exempt Under -Section 501(cx3) OMe No. 1545-oo47 (Form 990) (Except Pdvate Foundation) and Seetlon 501(sh 501(f), 501(k), 501(n), or Section 4947(s)(1) Nonexempt Charttable Trust Supplementary Information — (See separate Instructions.) 1999 Dpattnmt of the Trw ry Intemal RNMW Semee ► MUST be completed by the above organiiadmta and attached to their Form 990 or 000-Q Nacre of the organization Employer IdentMcatlon numbor LA QUINTA ARTS FOUNDATION 1 95-3842968 Part , Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See the instructions. List each one. it there are none, enter "None.') (a) Name and address of each employee paid more (b) Title and average hours (d) Contnbupons to (a) Expense than $50,000 Per week devoted t0 position (c) Compensation empl. een.tn plena a account and deterred Compeemboal other allowances --- NONE --- Total number of other employees pad over $50.001) .................................. ► Part Compensation of the Five Highest Paid Independent Contractors for Professional Services (See the instructions. List each one (whether individuals or firms). If there are none, enter "None.") (a) Name and address of each independent contractor paid more than $50.000 1 (b) Type of service I (c) Compensation --- NONE --- Total number of others receiving over $50,000 for For Paperwork Reduction AM Notice, ace the li C" 9 99DA12 NTF 2S46S GLO 3274 for Form 990 and Form Schedule A (Form 900) 1999 EP 249 - 0�7 Sehadufa A fFnm. ag011999 LA OUINTA ARTS FOUNDATION — 95-3842968 Paget aeralla;' Statements About Activities Yes No 1 During the year, has the organization attempted to iMloence national, state, or local legislation, including an attempt to y irdWence public opinion on a legislative matter or referendum? .............................................. 1 X if 'Yes," enter total expenses paid or incurred in connection with the lobbying activities ► S Organizations that made an election under section 501(h) by King Form 5766 must complete Part VI -A. Other organizations checking -Yes.- must complete Pan Vl-B AND attach a statement giving a detailed description of the lobbying activities. 2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any of fts trustees, directors, officers, creators. key employees, or members of their larltilies, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary: a Sale,exchange, or leasing of propertyr ............................................................... 2a X b Lending of money or other extension of credir7.......................................................... 2b X C Furnishing of goods, services, or facilities?............................................................. 2C X d Payment of compensation (or payment or reimbursement of expenses 4 more than $1,000)? ....................... 2d X e Transfer of any part of its income or assets?............................................................ 2s X If the answer to any question is "Yes," attach a detailed statement explaining the transactions. 3 Does the organization make grants for scholarships, fellowships, student loans, etc.? ............................. 3 X 4a X 4a Do you have a section 403(b) annuity plan for your employees? ............................................. b Attach a statement to explain how the organization determines that individuals or organizations receiving grants or loans from it in furtherance of its charitable programs quality to receive payments. (See instructions.) ........ I ............ 7Pa R tY' Reason for Non -Private Foundation Status (see instructions.) The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 A school. Section 170(b)(1)(A)(i). (Also complete Part V, page 4.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(ifi). Enter the hospital's name, city, and state ► 10 0 An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11a An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(v). (Also complete the Support Schedule in Part IV -A.) 11b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 An organization that normally receives: (1) more than 33 1l3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions -- subject to certain exceptions, and (2) no more than 33 113% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 0 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2). (See Provide the (a) Name(s) of supported organization(s) I (b) Line number from above 25 14 n An croanization oroanized and operated to test for public safety. Section 509taIM. (See insiructions.l ) 0 'glen (Form 990) u9 • ,Sdtedule A (Foss 990) 1999 LPL QUINTA ARTS FOUNDATION— 9 5— 3 8 4 2 9 6 8 PB[t f.-i Support Schedule (complete only it you checked a box on ins 10, 11, or 12.) Use cash maThod of accounting. 11 r. V............. fne, ,eeuYeheat in the ininnirsinn t far mrwerem from true sectual to the cash method of accountino. Calendar year (or fiscal year beginning inl► (a) 1998 (b) 1997 (c) 1996 (d) 1995 (e) Total 15 sins' pence. and contributions nosed. (Do net a,wde unusual 1, 114, 852. 55,480. 75,000. 50,000. 1,295,332. pants. See fine 2s.).......... 16 Memesrship fees reca cud ..... 174,158. 141, 4 14 , 4 gr1 9 8, 2 6 8. 17 Gross nee pn tram adm es aria, memhwd,sosold or sMnms nyMaimed, or furnishing of - adstles in my adbvity, that is not - a ilmint n's chbdtethe argPurhas*.. 702,808.1 535, 065. 521, 706. 480, 462. 2,240 041 .......eta, . 18 Gross interne frominterest dividends, amounts reeswed tram Payments an securities bans Isoftan 512(a)(5)). rents. roymess, one unrelated business tsaabls income (less soften 511 tms)from businesses aaaumed by the organization atterJuns3o. 31, 309. 34, 170. 26, 796. 19, 756. 112, 031. 1975 1........ I.... 19 Not income from unrelated business activities not inaudod in —8, 332. —4, 305. 149. —12, 488. fine its .................. 20 Tax revenues low.d forthit organiaban's benefit and either Maid to it or expended an its behalf .................. 21 The v&Ws of services arfaclities fumiahad to the argamatian by a governmental unit without chugs. Do not mehu do the value of services or facilities generally furnish so to tha pu btc unthaut chugs .................. 22 Other income. Attach aschedule. Do not mdu do gun or(loss) from ssa of Oprtal assets ......... 23 Total of4nes15through 22.....2,023,127. 8, 225. 61, 68 9.1 90, 163. 4, 33, 204. 24 Line 23minus line 17......... 1, 320, 319. 223, 160. 239, 98 209, 701. 1, 993, 1 3. 25 Enter 1%oftne23.......... 20, 2—il.j 7,582. 7, 617 . 6, 902. 26 Organizations described on lines 10 or 11: a Enter V. of amount in column (a), line 24 ......... NO26a b Attach a list (which is not open to public inspection) showing the name of and amount contributed by each person (other than a governmental unit or publicly supported organization) whose total gifts for 1995 t: through 1998 exceeded the amount shown in line 268. Enter the sum of all these excess amounts ........ ► 26b c Total support for section 509(a)(1) test Enter line 24, column (a).... ............................. ► 26C d Add: Amounts from column (a) for lines: 18 19 22 26b ► 26d e Public support (line 26c minus line 26d total) .................................................. ► 26a % f Public support percentage (line 26e (numerator) divided byline 26c (denominator)) ................ 0-26f 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person," attach a iist to show the name of, and total amounts received in each year from, each "disqualified person." Enter the sum of such amounts for each year. (1998) (1997) (1996) (1995) b For any amount included in line 17 that was received from a nondisqualified person, attach a list to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the fist organizations described in Ones 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year. 0998) (1997) (1996) (1995) C Add: Amounts from column (a) for lines: 15 1,295,332. 16 598,288. 17 2, 240, 041 " 20 21 ► 27c 4, 133, 661. d Add: une 27a total and line 27b total......... .. Pilo 27d e Public support (line 27c total minus line 27d total) .............................................. ► 27e 4, 133, 661 . f Total support for section 509(a)(2) test Enter amount on line 23, column (a).... ► 9 Public support percentage (line 27e (numerator) divided by line 27f (denominator)) ............. ► 273 6 4 8 5 % h Investment Income percentage (line 10, column (a) (numerator) divided by line 27f (denominator)).... ► 27h 2 . 64 % 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1995 through 1998, attach a list (which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a bnt� description of the nature of the grant Do not include these grants in line 15. (See instructions.) GL 990) Schedule A!Form gadtlg9g LA OUINTA ARTS FOUNDATION — 95-38 (To be completed ONLY by schools that checked the box on line 6 in Part Yes No 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter. bylaws, other governing instrument or in a resolution of its governing body? .............................................. 29 30 Does the organization include a statement of its racially nondiscriminatory policy toward stildents in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and .30 scholarships?.................................................................................... 31 Has the organization publicized its racially nondiscriminatory polity through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the polity known to all parts of the general community it serves? ............................................ 31 If Wes," please describe; it "No," please explain. (If you reed more space, attach a separate statement) 32 Does the organization maintain the following: _- 8 Records indicating the racial composition of the student body, faculty, and administrative staff? ..................... 328 b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis?......................................................................................... 32b C Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships?........................................................ 32C d Copies of all material used by the organization or on its behalf to solicit contributions? ............................ 32d if you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to a Students' rights or privileges?....................................................................... 33a b Admissions policies?.............................................................................. 33b C Employment of faculty or administrative staff?........................................................... 33c d Scholarships or other financial assistance?.............................................................. 33d e Educational policies?.............................................................................. 330 If use offacilites?.................................................................................. 33f gAthletic programs?................................................................................ h Other extracurricular activities?....................................................................... If you answered Wes" to any of the above, please explain. (It you need more space, attach a separate statement) 348 Does the organization receive any financial aid or assistance from a governmental agency? ........................ b Has the organization's right to such aid ever been revoked or suspended? ..................................... If you answered Wes" to either 34a or b, please explain using an attached statement 35 Does the organization tardy that it has complied with the applicable requirements of sections 4.01 through 4.05 of C Rev. Proc. 75-50. 1975-2 C.B. 587, covering racial nondiscrimination? If "No:' attach an explanation. ................ 35 5 2 CAA 9 990AU NTF 251e8 GLD 3275 schedule A (Form 990) 1999 EF Check here ► a check here ► b eve LA QUINTA ARTS FOUNDATION Ong Expenditures by Electing Public Cha completed ONLY by an elgible organ¢dfon that tied it the organization belongs to an afiiated group. 0 you checked eae above and Tsrited contror provisior (Sea instructions.) Limits on Lobbying Expenditures (The term'expendituree means amounts paid or incurred.) 36 Total lobbying expenditures to influence pubic opinion (grassroots lobbying) ........ 37 Total lobbying expenditures to influence a legislative body (direct lobbying).......... 36 37 38 38 Total lobbying expenditures (add fines 36 and 37) ............................. 39 39 Other exempt purpose expenditures ........................................ 40 40 Total exempt purpose expenditures (add lines 38 and 39) ....................... 41 Lobbying nontaxable amount. Enter the amount from the following table If the amount on line 40 Is — The lobbying nontaxable amount Is Not over $500,000................... 20% of the amount on line 40 ..... Over $500,000 but not over $1,000,000... $100,000 plus 15%of the excess over $500,000 Over $1,000,000 but riot over $1,500,000 . $176.000 plus 10%of the axes" over $1,000.00, 41 Over $1,5g0,000 but not over $17,0W.000 $225,000 plus s%of the axes" over $1,500 000 — Over $17,000,000 ................... $1,000,000...................... 42 Grassmots nontaxable amount (enter 25% of line 41) ........................... 42 43 43 Subtract line 42 from line 36. Enter -0- If line 42 is more than line 36............... 44 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38............... is an amount on either line 43 or line 44. you must file Form 4720. 95-3842968 Pages (a) (b) nod group To be completed totals I for ALL electing 4—Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50.) Lobbying Expenditures During 4-Year Averaging Period Calendar year (or fiscal (a) (b) (e) (d) (a) year beginning In) ► 1999 1998 1997 1996 Total 45 Lobbying nontaxable amount W! Hilo �n . Total lobbying expenditures ... . Grassroots nontaxable amol. ...tcf7 . Grassroots lobbying ..Manmm,c. . [ParIM-81 Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) (See instructions.) During the year, did the organization attempt to influence national, state or local legislation, including any Yes No Amount attempt to influence public opinion on a legislative matter or referendum, through the use of. aVolunteers ............................................................. .......... > b Paid staff or management (include compensation in expenses reported on lines c through h.)........ -:> ..................................... . C Media advettsements............................................................... d Mailings to members, legislators, or the public ............................................. e Publications, or published or broadcast statements ......................................... f Grants to other organizations for lobbying purposes ........................................ g Direct contact with legislators, their staffs, government officials, or a legislative body ................ h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means ............ i Total lobbying expenditures (add lines c through h)........................................ If 'Yea' to any of the above, also attach a statement giving a detailed description of the lobbying activities. 293 CAA 9 990A56 NTF 25469 GILD 3275 Schedule A (Form 990) 1999 . 061 EP ,c r.w r.arc�.000nllttoa LA OUINTA ARTS FOUNDATION — 95-3842968 inscuciione.) Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section Sot (c) of the code (other than section S01(c)(3) organizations) or in section 527. relatstg to political organizations? a Transfers from the reporting organization 10 a nonchantable exempt organization of (1) Cash..................................................................................... (0) Other assets................................................................................ Other transactions: p) Sales or exchanges of assets with a nonchamable exempt organization .................................. pp Purchases of assets from a noncharhable exempt organization ......................................... (lip Rental of facilities, equipment, or other assets ...................................................... (Iv) Reimburserrant arrangements.................................................................. (v) Loans or loan guarantees...................................................................... (vp Performance of services or membership or fundraising solicitations ...................................... C Sharing of facilities, equipment, mailing lists, other assets, or paid employees ................................. . d If the answer to any of the above is "Yes," conmlete the following schedule. Column (b) should always show the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any transaction or sharing arrangement, show in Column (d) the value of the goods, other assets, or services received: (a) I (b) I (e) I (d) Line no. Amount involved Name of nonchantable exempt organization Description of transfers, transactions. & sharing arrangements 52a Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527?.................................. ► 0 yes ® No American Red Cross Riverside County Chapter ATTACHMENT 5 March 22, 2001 Dodie Horvitz Director of Community Services City of La Quinna P.O. Box 1504 La Quinta, CA 92253 Dear Ms. Horvitz: On behalf of the American Red Cross Riverside County Chapter, I am submitting this request to be included in next year's budget seeking grant funds from the City of La Quinta. OUR MISSION: The American Red Cross is a humanitarian organization, led by volunteers, that provides relief to victims of disasters and helps people prevent, prepare for and respond to emergencies. It does this through services that are consistent with its congressional charter and the fundamental principles of the International Red Cross and the Red Crescent Movement. DISASTER SERVICES: While disasters are an unfortunate fact of life, Riverside County Red Cross trained disaster volunteers are available 24 hours a day, 7 days a week, 365 days a year. When an earthquake, wildfire, flood, single-family fire, rolling blackout or any other disaster occurs, the Red Cross is there. AU Red Cross disaster assistance is free. OBJECTIVE: We are asking for the financial support of the City of La Quinta in the amount of $15,000. The Red Cross, local fire departments and other emergency response agencies work in collaboration to respond to disasters in Riverside County. In the past six months, Red Cross Riverside County Chapter has spent $65,000 toward disaster assistance in Coachella Valley alone with approximately $14,000 of that going to the Mountain View Apartments in La Quinta. Furthermore, the potential for power outages during the summer months resulting from California's energy crisis is worrisome: to be adequately prepared, there are some expenditures necessary which fall outside the range of our current supply cache. Also, the recent rash of earthquakes worldwide has heightened our awareness of the necessity to be prepared for the inevitable large seismic event here in Coachella Valley. 255 Riverside Chapter Headquarters: 7001 Indiana Avenue. Ste. 3, Riverside. CA 92506 • (909) 328-0013 • Fax: 1909) 328-1222 Coachella Valley Office: 74.140 El Pasco, Ste. 2. Palm Desert. CA 92260 • (760) 773.9105 • Fax: (760) 341-9125 ^ ^ Mid County Hemet Office: 1075 N. State Street. Hemet, CA 92543 • (909) 791-3558 • Fax: (909) 791-3553 063 Southwest County Temecula Office: 27715 JCfrCISon Ave., Ste. 117, Temecula. CA 92590 • (909) 676-3711 • Fax: (909) 676-2251 htip://www.arcriversideco.org A Cnnud %4% Amluled AWnry City of La Quinta Request for Assistance Page 2 The majority of the money spent, as disaster assistance, helps low- to moderate -income families by ensuring them immediate shelter, food, clothing and items such as medicines, diapers and baby formula. Without the help of the Red Cross, many of these families would surely be left homeless with nothing to eat. There is no question that Red Cross services are vital to the community. As it receives no funding from the Federal Government or the United Way of the Desert, the Red Cross depends upon the generosity of the American people to achieve its mission in reducing human suffering. We thank you in advance for your time and consideration on this very serious matter. Please do not hesitate to contact me at the Pahn Desert office at (760) 773-9105 with any questions or concerns. Sincerely, Mark Robitaille Director of Development Coachella Valley Red Cross cc: Pamela A. Anderson, CEO Riverside County Red Cross 256 �' ATTACHMENT 6 City Council Minutes 6 May 1, 2UU1 Lucia Moran, 79-925 Westward Ho Drive, of Boys & Girls Club of Coachella Valley -La Quinta Unit, stated they are working on a complete business plan that will establish an ongoing maintenance and replacement fund. They are hoping to fund it with proceeds from a resale store and are forming an advisory council to look at issues specific to the La Quinta unit. She said they have already hired additional maintenance staff. Council Member Sniff commented on the deterioration of the facility and stated he wished to have some assurance of ongoing maintenance. Ms. Moran advised the business _plan containing the ongoing maintenance program will be presented to the Board of Directors for approval. She added the Board of Directors had hoped to do the flooring improvements when the Club is closed fora week in June but will adjust their schedule according to when the funds are available. Council Member Sniff asked for Council to be notified when the maintenance program is approved and implemented. In response to Mayor Pena, Jim Ducatte, of Boys & Girls Club of Coachella Valley -La Quinta Unit, stated he anticipates being back with a report by June 30. Council Member Henderson asked about the possibility of utilizing the Building Horizons program on the maintenance work and Mr. Ducatte noted school will be out in June. MOTION - It was moved by Council Members Sniff/Adolph to authorize a Community Services Grant for the Boys & Girls Club of Coachella Valley - La Quinta Unit in the amount of $15,000 from the Special Projects Contingency Fund contingent upon the City receiving a Community Services Grant Application and to consider the balance of the request during the budget process. Motion carried unanimously. MINUTE ORDER NO. 2001-54. 2. CONSIDERATION OF REQUEST BY THE COACHELLA VALLEY ECONOMIC PARTNERSHIP TO AMEND ITS BYLAWS IN REGARD TO THE EXECUTIVE COMMITTEE. Management Analyst Wilson presented the staff report. Mayor Pena questioned CVEP being able to enforce a confidentially agreement. 257 0165 City Council Minutes 5 May 1, 2001 Council Member Sniff supported the Soroptimist's grant request for $1, 700 and Council concurred. Council Member Perkins stated he felt organizations using City facilities should pay something for cleanup and suggested that be taken under consideration in future requests. Mayor Pena noted groups such as the Soroptimist give money back to the community. MOTION - It was moved by Council Members Sniff/Henderson to authorize a Community Services Grant for Soroptimist of La Quinta in the amount of $1,700 from the Special Projects Contingency Fund. Motion carried unanimously. MINUTE ORDER NO. 2001-53. In response to Council Member Sniff, Ms. Horvitz advised the Joint Use Agreement with the Boys & Girls Club does not spell out how the funds provided by the City will be used, with the exception of the CDBG funds. She has discussed use of the funds with Mr. Ducatte as well as the City's concern about maintenance of the facility and there is a verbal agreement that the funds will be used for maintenance. In response to Council Member Adolph, Ms. Horvitz explained the $30,000 funding in the Joint Use Agreement is for janitorial services and any funding requests for major maintenance is to be brought before the City for consideration. Mayor Pena stated the organization has expressed assurance that the facility will be better maintained in the future. Council Member Sniff expressed the need for the organization to have an ongoing maintenance fund. He suggested a grant amount of $10,000 with the balance of their request being considered during the budget process. Council Member Perkins concurred. Council Member Henderson stated she would support a $15,000 grant. Mayor Pena agreed but felt the organization should comply with the grant program requirements by submitting the proper application and financial statements. Council Member Sniff agreed. 258 .. - 066 ATTACHMENT 7 April 20, 2001 Honorable Mayor John Pella & City Council City of La Quinta Calle Tampico & Washington Street La Quinta, CA 92253 BOYS & GIRLS C O: COACHELLA VA"V Re: Boys & Girls Club of Coachella Valley - La Quints Clubhouse Improvements Honorable Mayor Pena & City Council: Several months ago I met with Mayor John Pena and discussed improvements that are needed at the La Quinta Unit of the Boys & Girls Club. During the past several months I, and other BG Staff members, have also discussed the needs of the Boys & Girls Club in LQ, with City Council and Staff members. In the meeting with Mayor Pena, he encouraged me to gyring a proposal to the City for consideration of funding. Attached you will find bids for: interior painting of all rooms, replacement of flooring in all rooms and other miscellaneous items that need to be done. Also included you will find a list of repairs that have been completed in the last two months by the Boys & Girls Club itself. I've included this list so you can see that we are dedicated to upgrading, repairing and doing a better job of maintaining a clean, safe Club. In this same vain, we have also scheduled a "Community Day", on May 12th. We will be weeding, planting bushes, painting the ornamental iron fencing around the exterior of the Club, and completing other improvements deemed necessary. The Hyatt Grand Champions employees are excited about the "Community Day" and look forward in helping. We will contact other Service Organizations for their participation as well as going to local businesses for donations of plants, paint and other materials necessary to make the day a success.. As background, the La Quinta Clubhouse opened July, 1994. In that time we have served 6,000 children with a average daily attendance of 250 during the school year and 300+ during the summer months. During that period of time we have not done any painting or floor replacement and consequently are now in desperate need of monies to complete all the requested work. Flooring in some rooms will be installed with a different material for better durability. The POSitive Place For Kids Boys & Girls Club of Coachella Valley 42-M Cook Street suite 120 Palm Desert. CA 90": ,60 S36.1160 ,60 776.9n, FA.X e-mail Iduuucibpcc www•.bgmfcv.orr Cul" BOARD or DIRF.cToI Carolyn Anderson Ralph Anderson Ed Baker Larry Blar.L-erby Betty Case Larry Chank Mike DeGasperin David J. Erwin Jon Fitalienry Bob Frame Tom Freemen Brim S. Harnik, Esq. Gina Leslie Dick McClung Denis A. Modrich Beverly Montgomery Lucia Moran Richard B. Nelson Mark Nickerson Larry Payton Hendrick Santos Lee F. Simmons Mark D. Simon Judy Vossler Mike Way Leo Wyler Doug Yavanian Fotwmnos BOARD or T1tt:s7EEs David J. Erwin John Foster Joan Frame Tony Liss Al McCandless Dick McClung Dennis A. Modrich Mark Nickerson Les Peterson Ronnie Richardson Don Roberts, Sr. Mark D. Simon leo Wyler 259 IQ 00 A United Way AT Page 2 B&G Club of CV-LQ/City of La Quinta The amount requested of the City of La Quinta for the flooring and painting is $50,2U.00. We have also received bids to slurry seal and re - stripe the parking lot and would like the City to consider this as an additional request. The lowest bid on re -sealing & striping the parking lot is $2,778.00. The total cost of the improvements that we are requesting from the City of La Quinta is $639032.00. This amount would cover re- painting the entire interior, replace all flooring, re-surfacelstripe the parking lot , repair/re-paint columns in front, re -paint the front entrance doors, re- paint the entry area and re -paint the gym doors. We would like to start the rehabilitation of the Boys & Girls Club in La Quinta as soon as possible and request the City schedule this for consideration at their earliest meeting possible. With the City's assistance, we are looking forward to starting painting right away and scheduling the flooring the week we are closed just before summer. Your earliest consideration of this matter is appreciated and I look forward to working with you. Sincerely, Jim Ducatte, Lucia Moran, Executive Director Director of Community Development cc: Mayor Pro Tem Stanley Sniff Councilwoman Terry Henderson Councilman Don Adolph Councilman Ron Perkins Tom Genovese, City Manager Dodie Horvitz, Parks & Recreation Director 260 OG8 Zi m M 01 a] ml an 261 OG9 262- 070 ZB 39vd 3SIWOSerM an-o fi T7169LL09L 95'60 T00Li4tt- 26q: o 71 E8 39tld 3SIWC;Scr A an-rL)8S TTT69LL99L 99'F9 TAC17,/aA u ERMINE 111111 OL monsomoH.Inn F. 264. 612 b0 39Hd 3STW W-ri11 vn-nn*c r*rco r 99 39bd 3SIW@IdTIA HfT1 m 11169LL99L 265.., ,. U73 99:69 t00Z/90/b0 t 266- . 04ri 4 99 39!)d 3STWCLW.mn Mnnnm r+rco+ino o^ -. to sALLE NTING 50855 Washington SUM 0118 La Cuinta 92253 760 285.9554 Ucense 780683 Is pleawd to submit this PROPOSAL FOR: J ov4 and 0;k& of eaacheaa,.Va 49-995 Park Avenue La Quinta, Califotaia 92253 T Y P E DESCRIPTION OF WORK NOTE faint specifications are u follows; For doors, doorjambs. lockers and window casings- Dunn -Edwards SYN-LUSTRO (9 SERIES) Industrial maintenance semi -gloss enamel. For all walls and bathrooms Dunn - Edwards PERMASFEEW I Acrylic semi oss enamel. S 0 NOTE It is understood that there will be one coat applied throughout prpjea and color will be the same. S 0 IN Lobby area 100 S 1,504 IN Conference Board room area 101 S 446 IN All steel window casings throughout facility S 1,386 IN All interior steel doors throughout facility S1,433 IN Copy room and hall areas 103 and 105 . S 470 IN Stdrbath area 102 S 258 IN Directors office area 104 S 446 IN Staff room area 107 S 411 IN Multi se room area 113 S 822 IN Kitchen area I IS S 258 IN FGs and Hers bath areas 114 and 116 S 423 IN 1 Classes area recreation area area 130 S 1 98 IN area 121 S 728 IN Office area 122 S 258 IN Computer room area 123 S 423 IN IN Alcove area 125 Exercise room area 144 S 305 S 729 IN Gymnasium area 148 will only be painted up to the 8 foot level all the way around S 822 IN IN IN Vestibule and boys bath area 132 and 131 Boys locker room area 134 including lockers Vestibule hall and airls bath area 137 138 and 140 S 587 S 705 S S87 1 Sunday, March 11, 2001 267... 0 e 6 WAMJWMVM Dewls offtoposW-- Vundm*. Alarch ll..?o(il m1allepalft"fid Smnd*y Afarrh /1, 2001 268 0 '41 7 Payment Schedule Deptaft work srbedul d when $2150 Ptopas Payment $9,677 At Compktion of Job $9,67E ilme to eemulde work wE be 1 23 Din 1 �01AL' o�all,;tem�aslistet!Y] : $ 21505 Above wat will be oomplet d in a professional and timely mama. Unless specified each items includes all matufal oohs. Any situation from above spetiftatioe involving extra cam wrU become an am charge over and above the estimate at a rate of S55.00 per min boa. All agreements am coadmisit Woo strtln; wadmis, or delays beyond me watrol You, as owner or tenant, have the right to require the contractor 4o have a performance and payment bood. You, the buyer, may caned this transaction at any time prior to midnight of the third business day after the date of this transaction. See attached Notice or Cancellation form for an explanation of this righL Cancellation by buyer after the right to rewind has passed shall be deemed a material breach of this agreement and entides the contractor to damages. Contractors are required by law to be licensed and regulated by the Contractor's State license Hoard, which has jurisdiction to investigate complaints against contractors if a complaint is Mod within four years or the -date of the alleged violation. Any questions concerning a contractor may be referred to the registrar, Contractors' State license Board, PO Box 26000, Sacramento, CA 95826. Please remit final payment to the PAINT CREW LEADER upon job completion and appmvaL This PROPOSAL is valid until: 4/1R0017:56:06 AM Phone/Fm: ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You arc hereby authorised to do the work as specified. OWNER represents that this agreement is a cash transaction wherein no financing is contemplated and contractor acts in reliance oa said representation. The down payment must not exceed S1000 or 10% of the contract price, whichever is least. Signature: Date: M Ifliff PRIA OO 3 Sunday, Minch 11, 2001 269 o;a .� - —• - .. rear ..ra aai3 Mir. 14 2001 e5:07P C&C Floodim Inc. 414010 BoOdW* k Salta A-? Pays Dan art, Cardarnla 922t 1 Phone: (760)341-9775 Fes: (760)341-1423 PROPOSAL iL CONTF License 0 S PAGE: DATE Marsh 14 SUBMITTED TO: goys & Girls Club of Coaci Valley PHONE 1: (760) 34, o% Lucia Mona PHONE V FAX: (760) 3a t PROJECT: 79-975 Park Avenue La Quints, CA PROPOSAL & CONTRACT Provisions At exclusions: I. Minor subfloor prep is included. Major subfloor prep is = included - if encountered. major Prep work to be done on a tune and material basis with owner's prior approl 2. Owner to move and reset all furaiahings. 3. Owner to provide dutnpster for disposal of existing flooring. Deposit Amount: $ Retail $ materials. dug upon completion. Propoaal accepted, material purchase d labor 7umonrcd Dy. SALES REP: TERMS: N, TOTAL N.I.0 MIX MIX $ 2T,22 Not responsible Will —. •• rrom oar*= for a period of 1 year from the poi dh of Irradt� ponalDle for ugeks in hard surface w Grout when Ihs foundation has cracked. mwed or sellhd, ZJalr rD. WriasY [is Lr, oq ooaaoea4 aueemeemr, IaDaer. avrgDer w OM ..foe. • oWa aa.oarreerroeary. two a.ee, oDa..l�. ern i,,y+.P•l•rrwY aNsguYylDDvee remIaCit�u e.pww Dur ill .ot wM rwNa wt w —a hill, al' eoofyouDuyid ywra.rawr fNlf wagwaid'ene.d.,.ofo. oak el aodsae fMalill 17edr ar Iw. yw sy awam yuaelr await aea etdaa by "i ►err. eaa.aerfe f auri rek of ae..r...a< a •Ar l <adere for as Tart of aaawwer w • e..t PsaeaY d e6a10' Peresar "liIWIat 90111 r fray aed it ht odade q my euadr' Grt IN t a 0"" l Mill DaM M wea.d.d ii dace. toid Daad Aso oaeaar ar lace W Mtaf. aadeer, Mw;C�aor wrneiay far dr aedt doused 4 rid eauaact perfunsxe otdor duouret De omdiuonCd for as PY�9l ie RJI of as e 270 . 079 Ct&C Floodnzw Iuc. 4p*nDyy mI&=I1 Pttatte: (760) 341-MS Fax: (760) 341-1423 PROPOSAL A CONTRJ Ueanso S ST. PAGE: DATE: March 14.: p TO goy$ do Gals Club of coachoua Valley PHONE t: (760) 347-' C/o Lods Mom FAX: x FAX: (760) 347^ PROJECT: 79-975 Park Avenue SALES REP. Ls Qom, CA TERMS: Nei PROPOSAL & CONTRACT Furnish and install 4" rubber topset base - coif type, color to -be determined. S 2,7( Futaish and idsUM Artnstro:tg F-xeclon V.C. tile -pattern 51858 SandriR White. S- 9,7 Furnish and install Philadelphia Winchester 26 = Carpeting - direct glue installation S 4,1' (includes padding at exercise room only') Furnish and install 12" x 12" ceramic file (no selection rude - based on allowance). S 6.0: Furnish and install reducer strips where carpet and V.C. tRe abut S '. Labor to pull up existing carpeting. S 1,4, Labor to pull up existing rubber flooring. S 21 Labor to pull up existing V.C. true. S 2.31 Labor to pull up existing ceramic tile. S 4' ' Alternate: Delete Winchester carpet and padding at exercise room only - upgrade to N. I Philadelphia Vocation with enhancer backing - add S961.00 to total. W C Flocdne, lrre. warroms tabor to be free Lan defects for a Period t yew trap ter ' bsleW Not responsible for omens In herd surface Or grout where the foundation has cracked, moved or settled, 271 080 CY440 - ,744 . be 1. 0 Cajon, CA 92021 (619)579-1357 a Pax (619)579-9433 License *665591 March 13, 2001 Boys and Girls Club of Coachella Valley P.O. Box 1305 La Quinta, CA 92253 Attn. Lucia Moran Re: LaQuinta Boys and Girls Club Lucia, We propose to scrub screen, dry screen, and apply 2 coats of Hillyard Contender Finish for $3,168.00 Sincerely, D 1CTATE0 NOT READ SENT IO AVOID DELAY Kevin Johnson Vice President 72 2 081 (7bo) 30.&MI3 Pax No. (700) 343-1077 State Lioense No. 026642 Boys 6 oirts Club Of Coachella valley P O am 1305 Lucia Moran Poe ONtoe Box fib Elf" Palms. CA 92276 (Aex CL NG: Clean entire surface to be sealed, must be free from dirt and debris. S2t surtwa AT APPLICATION Apply a two (2) coat application of asphalt emulsion sealer on the enure asphaltsurface Brea of complex using three percent (3%) acrylic latex additive with five (5) Pounds of sand per gallon of undiluted mix it the first coat apPlication, three percent (3%) acrylic latex additive with no extra sand In the second coat application. (APPROXIMATELY 13.994 eq It $2. AIUEI G. Re -stripe parking stalls, directional arrows and signs as per original layout (APPROXIMATELY 26 single stnpes, 2 hendirap stalls. 2 8-Foot Stop stencil, 2 arrows.) $47, L MP SUM PROJECT TOTAL - NOTE: CRACKS WILL REAPPEAR. The homeownerstowners are aware that there are a multitude of 1/8 in - 112 in. wttla cracks throughout the street system which are too narrow to require maintenance at this time. Severe Oil stained areas will peel. The surface will scuff in hot weather with tight turns. Aj, matanal sauaramaed to "' ^""�� I^nVr. nstiANCE BY LUMP SUM DUE IN FULL UPON COMPLEf PrebsaJonal msnnar apea5ta. Ali wan to be mfnvwee N a devOtiOn from eaead,np to afngs,y Practices. Any sneratwn a oT, above avegllwtions invo vmo extra costs wN t» e=ecA*d 7 Mort written aden, and wa become an "'re cnaMe over and etklve �/�� Ne eaamare. Aa'agmemeus W,t"WM e0'0n safloes, acwents a decays i d�� D"OndourcenaoL Oimter t0 Carry flea, WmaaO ana after nec"aa — insurance. Our workers are fully covered by Nrorkers Compansa5on T►'IEODOR CLINKSCALES, AMD fnaurany. NOTE•Tk!a P000aa may N wle:erawn ACCEP q wr it rot.wP �dy„� eera You are authorized o do SworkTa 6 e Pnees, spec `cations and conditions are saustactory and are hereby ecceptt as Outlined above.. thg Pecifled (Please Indicate Opbon Number, If Applicable: payment will be M DATE TUR p f, PY / 0 2 Ed WtlTt:90 t00Z V0 -�CLU ZLOT EVE 09L : "ON aNDid saw 1lti dsu : { otld City of La Quinta School/Grant(Contract Contributions/Dept Requests ATTACHMENT 8 FY 00/01 Actual and FY 01/02 Budgeted Through 06/142001 Budgeted Actual Budgeted Requests FY 00/01 FY 00/01 FY 01/02 FY 01/02 Category Expenditures C 101-153-083535 Schools LQ High School - Public service 500.00 LQ High School - Softball 500.00 LQ Middle School - 500.00 LQ Middle School - 500.00 LQ Middle School - 500.00 Harry Truman Elem - 500.00 Harry Truman Elem - 500.00 Harry Truman Elem - Safety 500.00 Harry Truman Elem - Earthquake Prep. 500.00 dams Elem - 500.00 dams Elem - 500.00 dams Elem - Testina 500.00 Subtotal 1 , 8,000.00 1 6.000.00 8.000.00 8,000.00 Grants LQ Historical Society Soap Box Derby (Franchise fees) 1,600.00 1,300.00 1,600.00 1,600.00 Soap Box Derby (Traffic Control) 2,800.00 2,800.00 CV Economic Partnership 5,000.00 5,000.00 Mountain Conservancy American Cancer Society - Relay for Life 2,600.00 2,600.00 2,600.00 2,600.00 American Red Cross 5,000.00 5,000.00 15,000.00 CVRPD - Octoberfest 2,200.00 555.50 2,200.00 2,200.00 CVRPD - Pool hours 3,000.00 3,000.00 3,000.00 3,000.00 Holiday in the Park 3,000.00 3,000.00 City 20th Anniversary Celebration 15,000.00 15,000.00 City 20th Anniversary Celebration - Fire Works 20,000.00 Date Festival 5,000.00 5.000.00 5,000.00 5,000.00 Subtotal 1 19 400.00 1 17 455.50 i 40 200.00 75 200.00 C 101-251-663-000 Contingency LQ High Band Booster 2,499.00 LQ High Air Force 2,499.00 Living Desert Reserve 1,000.00 Community Blood Bank 1,000.00 La Quints Meals on Wheels 4,000.00 Soroptimists Club (rent) 5,770.00 Boys & Girls Club 15,000.00 La Quinta Arts Association 4,000.00 Tuskegee Airmen Mural 1,000.00 Veterans of Foreign Wars (rent) 800.00 Riverside County CARE Program 2,000.00 Prevent Child Abuse 250.00 La Quints Arts Festival - shuttle 8,834.85 La Quints Arts Festival - barricades 93.53 Desert Rehab Services, Inc. 1,000.00 Red Cross (individuals/fire) 3,500.00 American Red Cross 5,000.00 Coachella Valley Arts Alliance 60.00 not 15,000.00 20,000.00 274 083 City of Le Quinta School/GrantfContract Contributions/Dept Requests FY 00/01 Actual and FY 01/02 Budgeted Through O6/14/2Do1 Budgeted Actual Budgeted Requests FY 00101 FY 00/01 FY 01/02 FY 01/02 Category enditures Contingency (continued) C.V. Recreation District (pool hm.) 371.81 DSUSD - bus trip for students, to U.S. Marine Base 1,474.20 Desert Special Olympics 1,000.00 Holiday in the Park City 20th Anniversary celebration Unallocated Subtotal 167 000.00 61 152.39 67 000.00 67 000.00 Contracts Chamber of Commerce 150,000.00 150,000.00 125,000.00 125,000.00 Boys & Girls Club - Facility Use 30,000.00 30,000.00 30,000.00 30,000.00 Boys & Girls Club - Floor Repair 6,000.00 6,000.00 Boys & Girls Club - Maintenance & Repair 38,032.00 LO Arts Foundation 75 000.00 75 000.00 75 000.00 100 000.00 Subtotal 255 000.00 255 000.00 236 000.00 299 032.00 B939 Requests Unallocated 10,000.00 10 000.00 10 000.00 10 000.00 Subtotal 10 000.00 10 000,00 10 000.00 10 000.00 Department Requests Senior Code Compliance Officer- Building & Safety 67,177.00 Plan Checker- Building & Safety 67,177.00 Secretary - City Clerk 48,714.00 Office Assistant - 3/4 to full time - Senior Center 11,926.00 Ave Bermudas Improvements & Annual Maintenance 20,000.00 20,000.00 Community Service Officer- Police 51,896.00 51,896.00 Target Team Member - Police 167,688.00 167,688.00 Main Street Market Place 61,800.00 dditional Patrol Hours - Police 354,082.00 Motor Officer - Police 210 540.00 Subtotal 239 584.00 1 061 000.00 Total 359 400.00 349,607.89 600 784.00 1,520,232.00 Requests exceeding budget General fund Preliminary Budget Surplus Page C-2 Less: Subsequent Council Action: Improvements to Ave Bermudas Property General fund Preliminary Budget Surplus Available Requests exceeding Budget Surplus 919 448.00 353,779.00 20, 000.00 333,779.00 585,669.00 not 38,032.00 67.177.00 67,177.00 48,714.00 11,926.00 61,800.00 354,082.00 919 448.00 2/J 084 June 26, 2001 • Summary of Financial Condition Summary of Preliminary Budget • Summary of Revenues A. Expenditures B. Review Items Listed on Transmittal Letter • A-2 - Review of budget process • A-5 - Review of budget format • B-1 - Present Organizational Chart ATTACHMENT 9 • B-6 - Review of community profile which compares changes in the categories listed. • C-2 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. • B-3 - Present General Fund Revenue Pie Chart which shows percentages. Mention that Pages D-1 through D-5 graph major revenue items and we are prepared to go over them if requested. • B-4 - Present General Fund Operating Expenditures Pie Chart - not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • Section E - Explanation of Department by Department overviews of City operations 276 -. 085 • E-6 & E-7 - Explanation of format of the two budget documents which are tied together by the schedule of expenditures schedules. As an example, pages E-6 and E-7 are contained in each budget document. • C-5 - Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • H-1 & H-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. Question & Answer Period 277 GC6 COUNCIL/RDA MEETING DATE: June 26, 2001 Consideration of Fiscal Year 2001 /2002 Preliminary Budget RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Fiscal Year 2001 /2002 Preliminary Budget and direct staff to prepare a Fiscal Year 2001 /2002 Final Budget for the July 17, 2001 Financing Authority Meeting. SEE CITY COUNCIL STAFF REPORT 278 ON z COUNCILIRDA MEETING DATE: June 26, 2001 Consideration of Fiscal Year 2001 /2002 Preliminary Budget RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Fiscal Year 2001 /2002 Preliminary Budget and direct staff to prepare a Fiscal Year 2002/2001 Final Budget for the July 17, 2001 Redevelopment Agency Meeting. SEE CITY COUNCIL STAFF REPORT 279 088 ATTACHMENT 4 \ O 2001-2002 FIVE YEAR RESOURCE ALLOCATION PLAN 280 089 City of La Quinta Resource Allocation plan Revenue Summary Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 1 2005-06 2006-07 TAXES Property Tax 520,600 551,800 568,400 585,500 603,100 621,200 No Low Property Tax Distribution 450,600 461,900 473,400 485,200 497,300 509,700 Document Transfer Tax 380,000 391,400 403,100 415,200 427,700 440,600 Sales Tax 3,217,500 3,265,800 3,314,800 3,364,500 3,415,000 3,466,200 Transient Occupancy Tax 3,595,000 3,595,000 3,595,000 3,595,000 3,595,000 3,595,000 Franchise Tax 537,500 572,400 598,200 626,100 653,200 682,600 8,701,200 8,838,300 8,952,900 9,070,500 9,191,300 9,315,200 TOTALTAXES LICENSE & PERMITS Business License 152,000 152,000 152,000 152,000 152,000 152,000 Animal License 12,400 12,400 12,400 12,400 12,400 12,400 Building Permits 412,500 412,500 412,500 412,500 412,500 412,500 Plumbing Permits Electrical Permits 89,400 68,000 89,400 68,000 89,400 68,000 89,400 68,000 89,400 68,000 89,400 68,000 Mechanical Permits 37,000 37,000 37,000 37,000 37,000 37,000 Misc. Permits 48,300 48,300 48,300 48,300 48,300 1 48,300 TOTAL LICENSES & PERMITS 819,600 819,600 819,600 819,600 819,600 1 819,600 FEES General Government Fees 5,400 5,400 5,400 5,400 5,400 5,400 Community Services Fees Bldg & Safety Fees 157,775 357,800 157,775 357,800 157,775 357,800 157,775 367,800 157,775 357,800 157,775 357,800 Community Development Fees Public Works Fees 220,000 467,500 220,000 481,500 220,000 495,900 220,000 510,800 220,000 526,100 220,000 541,900 1,208,475 1,222,475 1,236,875 1,251,775 1,267,075 1,282,875 TOTALFEES INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,257,600 1,333,100 1,373,100 1,414,300 1,456,700 1,500,400 Off Hwy Vehicle License Motor Vehicle Code Fines 0 50,300 0 50,300 0 50,300 0 50,300 0 50,300 0 50,300 Parking Violations 25,000 25,000 25,000 25,000 25,000 25,000 Misc Fines 5,000 5,000 5,000 5,000 5,000 5,000 AB939 159,900 159,900 159,900 159,900 159,900 159,900 CSA152 126,700 126,700 126,700 126,700 126,700 126,700 FEMA/ OES Grant 0 0 0 0 0 0 Historical Preservation Grant 0 0 0 0 0 0 CVAQ Revenue 66,000 0 0 0 0 0 CVAG 0 0 1 0 0 1 0 0 1,690,500 1,700,000 1,740,000 1,781,200 1,823,600 1,867,300 TOTAL INTERGOVERNMENTAL INTEREST 1,585,600 1,585,600 1,585,600 1,585,600 1,585,600 1,585,600 MISCELLANEOUS 27,700 27,700 27,700 27,700 27,700 27,700 TRANSFERIN TOTAL GENERAL FUND 14,033,075 14,193,675 14,362,675 14,536,375 14.714.875 14 898 275 Summary of General Fund Revenues TAXES 8,701,200 8,838,300 8,952,900 9,070,500 9,191,300 9,315,200 LICENSE & PERMITS 819,600 819,600 819,600 819,600 819,600 819,600 FEES 1,208,475 1,222,475 1,236,875 1,251,775 1,267,075 1,282,875 INTERGOVERNMENTAL 1,690,500 1,700,000 1,740,000 1,781,200 1,823,600 1,867,300 INTEREST 1,585,600 1,585,600 1,585,600 1,585,600 1,585,600 1,585,600 MISCELLANEOUS 27,700 27,700 27,700 27,700 27,700 27,700 TRANSFERIN 0 0 0 0 0 0 TOTAL GENERAL FUND 1 14,03 075 1 14,193,675 1 14,362,675 1 14,536,375 1 14,714,875 1 14,898,276 281 090 Operations Expenditures TOTAL OPERATIONS EXP Less: General Fund Revenues Sub -Total Variance Less: Reimbursements Gas Tax Fund Lighting & Landscaping Civic Center Developer Impact Fee Capital Improvement Fund RDA Reimbursements to General Fund Total Reimbursements Transfers In CDBG Urban Forestry COPS & LLEBG Grants Total Transfers Out Police/Fire CIP Information technology VARIANCE City of La Quinta Resource Allocation Plan Revenue/Expenditure Summary Five Year Forecast 2001-02 1 2002-03 1 2003-04 1 2004-05 1 2005-06 2006-07 15,989,379 16,412,122 17,274,797 18,006,474 18,770,550 19,568,314 15.989,379 16,412,1221 17,274,7971 18,006,4741 18,770,5501 19,568,314 i 1 1,956,3041 (2,218,447) (2,912,122) (3,470,0991 (4,055,6751 (4,570 039 421,600 436,400 451:700 4:7500 483,900 500,800 781,400 781,400 781400 71:400 781,400 781,400 204,660 204,660 2041660 204,660 204,660 204,660 395,929 395,929 395,929 395:929 395,929 395,929 1,397,201 1,397,863 1,397,863 1,397,863 1,397,863 1,397,863 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,000 2,000 0 0 0 0 122,500 122,500 122,500 122,500 122,500 122,500 1,000,000 0 0 0 0 0 28' 091 GOVERNMENT: LEGISLATIVE CITY MANAGER'S OFFICE ECONOMIC DEVELOPMENT PERSONNEURISK MGT TOTAL GENERAL GOVERNMENT FISCAL SERVICES CENTRAL SERVICES TOTAL FINANCE CLERK MUNITY SERVICES PARKS & RECREATION ADMIN PARKS & RECREATION PROGRAMS SENIOR CENTER TOTAL COMMUNITY SERVICES BUILDING & SAFETY Resource Allocation Plan Operations Expense Summary By Program Five Year Forecast N111XIIiL 582,800 599,700 617,100 635,100 653,600 672,700 613,200 640,900 671,200 703,000 736,400 771,400 910,000 937,300 965,400 994,400 1,024,200 1,054,900 570,700 591,100 612,300 634,300 657,100 680,800 2,676,700 2,769,000 2,866,000 2,966,800 3,071,300 3,179,800 512,315 536,500 561,900 588,500 616,400 645,700 361,650 377,600 394,900 413,000 432,000 451,900 716,100 741,800 768,500 796,200 825,000 855,000 90,800 94,200 97,800 101,500 105,400 109,500 257.300 268.100 279.200 290,800 303,000 315,700 3,812,118 1 4,333,461 1 4,719,536 14,955,513 I 5,203,289 15,463,453 BUILDING&SAFETY -ADMIN 179,700 CODE COMPLIANCE 478,484 ANIMAL CONTROL 166,043 BUILDING 618,488 EMERGENCY SERVICES 96,524 FIRE 20,000 CIVIC CENTER BUILDING-OPER 1,087,55( TOTAL BUILDING & SAFETY 2,646,781 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 469,000 PLANNING 509,092 TOTAL COMMUNITY DEVELOPMENT 978,092 PUBLIC WORKS 188,300 197,300 206,700 216,500 226,700 501,200 524,900 549,800 575,900 603,300 173,100 180,500 188,200 196,200 204,600 645,400 673,600 703,100 733,900 766,100 32,000 33,000 34,000 35,000 36,100 20,600 21,200 21,800 22,500 23,200 780.661 814.361 849.161 885,161 922,261 389,300 I 410,600 1 432,800 I 456,100 1 480,400 PUBLIC WORKS ADMINISTRATION 202,200 211,500 221,300 231,500 242,200 253,400 DEVELOPMENT & TRAFFIC 610,557 636,800 664,400 693,200 723,400 754,900 CAPITAL PROJECTS 387,420 379,300 393,700 408,700 424,300 440,500 MAINT/OPERATIONS- STREETS 1,081,135 1,119,400 1,161,600 1,205,500 1,261,200 1,298,700 MAINT/OPERATIONS - LTG/LANDSCAPI 1,349,999 1,392,700 1,436,900 1,482,500 1,529,600 1,678,300 TOTAL PUBLIC WORKS 3,631,310 3,739,700 3,877,900 4,021,400 4,170,700 4,325,800 TOTAL GENERAL FUND OPERATING EXP 15,989,379 16,412,122 17,274,797 18,006,474 18,770,550 19,568,314 TRANSFERS OUT 1,124,500 124,500 122,500 122,500 122,500 122,500 GENERAL FUND REIMBURSEMENTS (3,200,790) (3,216,252) (3,231,552) (3,247,352) (3,263,752) (3,280,652) NET GENERAL FUND EXPENDITURES F13 913 089 13.320.370 1 14 165 745 14,881,622 15 629 298 1 16,410,162 283 .092 City of La Quinta Resource Allocation Plan Personnel Allocation Five Year Forecast 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 °RAL GOVERNMENT: LEGISLATIVE 0 0 0 0 0 0 CITY MANAGER'S OFFICE 6.5 6.5 6.5 6.5 6.5 6.5 ECONOMIC DEVELOPMENT 0 0 0 0 0 0 PERSONNEURISK MGT 1.5 1.5 1.5 1.5 1.5 1.5 8 8 8 8 8 8 TOTAL GENERAL GOVERNMENT NCE: FISCAL SERVICES 7 7 7 7 7 7 CENTRAL SERVICES 0 0 0 0 0 0 7 7 7 7 7 7 TOTAL FINANCE CLERK 5 5 5 5 5 5 MUNITY SERVICES COMMUNITY SERVICE- ADMIN 3.5 3.5 3.5 3.5 3.5 3.5 PARKS & RECREATION PROGRAMS 0.5 0.5 0.5 0.5 0.5 0.5 SENIOR CENTER 3 3 3 3 3 3 7 7 7 7 7 7 TOTAL COMMUNITY SERVICES DING & SAFETY: BUILDING&SAFETY -ADMIN 2 2 2 2 2 2 CODE COMPLIANCE 7.5 7.5 7.5 7.5 7.5 7.5 ANIMAL CONTROL 2 2 2 2 2 2 BUILDING 6.5 6.5 6.5 6.5 6.5 6.5 EMERGENCY SERVICES 0 0 0 0 0 0 FIRE 0 0 0 0 0 0 CIVIC CENTER BUILDING-OPER 1 1 1 1 1 1 19 19 19 19 19 19 TOTAL BUILDING & SAFETY MUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 4 5 5 5 5 5 PLANNING 5 5 5 5 5 5 9 10 10 10 10 10 TOTAL COMMUNITY DEVELOPMENT -IC WORKS: PUBLIC WORKS ADMINISTRATION 2 2 2 2 2 2 DEVELOPMENT & TRAFFIC 6 6 6 6 6 6 CAPITAL PROJECTS 2 2 2 2 2 2 MAINT/OPERATIONS - STREETS 8.5 8.5 8.5 8.5 8.5 8.5 MAINT/OPERATIONS - LTG/LANDSCAPIN 2.5 2.5 2.5 2.5 2.5 2.5 21 21 21 21 21 21 TOTAL PUBLIC WORKS 1L -CITY PERSONNEL 76 77 77 77 77 77 CE 24.81 26.86 27.86 27.86 27.86 27.86 VD TOTAL 100.81 103.86 104.86 104.86 104.86 104.86 284 093 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 GENERAL GOVERNMENT: LEGISLATIVE Salaries 38,400 38,400 38,400 38,400 38,400 38,400 Benefits 26,350 27,700 29,100 30,600 32,100 33,700 Services & Supplies 518,050 533,600 549,600 566,100 583,100 600,600 Equipment 0 0 0 0 0 0 Total 582,800 599 700 617,100 635,100 653,600 672 700 Positions Total 0 0 0 0 0 0 285 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 GENERAL GOVERNMENT: CITY MANAGER Salaries 415,900 436,700 458,500 481,400 505,500 530,800 Benefits 114,700 120,400 126,400 132,700 139,300 146,300 Services & Supplies 81,400 83,800 86,300 88,900 91,600 94,300 Equipment 1,200 0 0 0 0 0 Total 613,200 1 640,900 1 671,200 1 703,000 1 736,400 771 400 Positions City Manager 1 1 1 1 1 1 Assistant City Manager 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Assistant 1 1 1 1 1 1 Secretary 1.5 1.5 1.5 1.5 1.5 1.5 Total 6.5 6.5 1 6.5 1 6.5 6.5 6.5 w. 095 City of La Quints Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 GENERAL GOVERNMENT: ECONOMIC DEVELOPMEN Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 910,000 937,300 965,400 994,400 1,024,200 1,054,900 Equipment 0 0 0 0 0 0 Total 910 000 937 300 965,400 994 400 1 024 200 1 054 900 Positions Total 0 0 1 0 1 0 0 1 0 287 -- . 006 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 GENERAL GOVERNMENT: PERSONNEURISK MGT Salaries 137,600 144,500 151,700 159,300 167,300 175,700 Benefits 26,650 28,000 29,400 30,900 32,400 34,000 Services & Supplies 406,450 418,600 431,200 444,100 457,400 471,100 Equipment 0 0 0 0 0 0 Total 570,700 1 591,100 1 612,300 1 634,300 1 657,100 680 800 Positions Personnel/Risk Manager 1 1 1 1 1 1 Secretary 0.5 0.5 0.5 0.5 0.5 0.5 Total 1.5 1.5 1 1.5 1 1.5 1 1.5 1 1.5 097 City of La Quinta Resource Allocation plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 FINANCE: FISCAL SERVICES Salaries 343,880 361,100 379,200 398,200 418,100 439,000 Benefits 98,000 102,900 108,000 113,400 119,100 125,100 Services & Supplies 70,435 72,500 74,700 76,900 79,200 81,600 Equipment 0 0 0 0 0 0 Total 512,315 536,500 561,900 588,500 616,400 645,700 Positions Finance Director 1 1 1 1 1 1 Accounting Manager 1 1 1 1 1 1 Financial Services Assistant 1 1 1 1 1 1 Account Technician 2 2 2 2 2 2 Account Clerk 1 1 1 1 1 1 Secretary 1 1 1 1 1 —7-1 1 7 1 7 1 7 1 7 1 7 Total 289 098 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 FINANCE: CENTRAL SERVICES Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 281,205 289,600 298,300 307,200 316,400 325,900 Equipment 25,000 0 0 0 0 0 Total 306,205 289,600 298,300 307 200 316,400 325 900 Positions Total 0 0 0 0 0 0 290 099 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 CITY CLERK CITY CLERK Salaries 212,000 222,600 233,700 245,400 257,700 270,600 Benefits 72,900 76,500 80,300 84,300 88,500 92,900 Services & Supplies 76,250 78,500 80,900 83,300 85,800 88,400 Equipment 500 0 0 0 0 0 Total 361,650 377 600 394,900 413 000 432,000 451 900 Positions City Clerk 1 1 1 1 1 1 Deputy City Clerk 2 2 2 2 2 2 Secretary 1 1 1 1 1 1 Office Assistant 1 1 1 1 1 1 Total 5 1 5 1 5 1 5 1 5 1 5 291 100 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 COMMUNITY SERVICE ADMINISTRATION Salaries 168,900 177,300 186,200 195,500 205,300 215,600 Benefits 42,100 44,200 46,400 48,700 51,100 53,700 Services & Supplies 505,100 520,300 535,900 552,000 568,600 585,700 Equipment 0 0 0 0 0 0 Total 716,100 741,800 768,500 796,200 825,000 855000 Positions Community Services Directo 1 1 1 1 1 1 Recreation Supervisor 1 1 1 1 1 1 Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Secretary 1 1 1 1 1 1 Total 3.5 3.5 3.5 3.5 1 3.5 1 3.5 292 101 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 COMMUNITY SERVICE PARK & RECREATION Salaries 28,800 30,200 31,700 33,300 35,000 36,800 Benefits 7,750 8,100 8,500 8,900 9,300 9,800 Services & Supplies 54,250 55,900 57,600 59,300 61,100 62,900 Equipment 0 0 0 0 0 0 Total 90,800 94,200 97,800 101,500 105,400 109 500 Positions Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Total 0.5 0.5 0.5 0.5 0.5 0.5 293 102 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 COMMUNITY SERVICE SENIOR CENTER Salaries 105,100 110,400 115,900 121,700 127,800 134,200 Benefits 44,050 46,300 48,600 51,000 53,600 56,300 Services & Supplies 108,150 111,400 114,700 118,100 121,600 125,200 Equipment 0 0 0 0 0 0 Total 257,300 268,100 279,200 290,800 303,000 315 700 Positions Senior Center Supervisor 1 1 1 1 1 1 Senior Ctr Activities Coord 1 1 1 1 1 1 Senior Center Assistant 1 1 1 1 1 1 Total 3 3 1 3 1 3 1 3 1 3 294 103 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 POLICE POLICE Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 3,812,118 4,333,461 4,719,536 4,955,513 5,203,289 5,463,453 Equipment 0 0 0 0 0 0 Total 3,812,118 4,333,461 4,719,536 4,955,513 5,203,289 5 463 453 Positions Patrol Officer 16.81 18.86 18.86 18.86 18.86 18.86 School Resource Officer 1 1 2 2 2 2 Target Team 3 3 3 3 3 3 Motor Officer 1 1 1 1 1 1 Dedicated Sergeant 1 1 1 1 1 1 Community Service Officer 2 2 2 2 2 2 Total 24.81 26.86 27.86 1 27.86 1 27.86 1 27.86 295 104 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-OS 2005-06 2006-07 BUILDING & SAFETY ADMINISTRATION Salaries 122,500 128,600 135,000 141,800 148,900 156,300 Benefits 35,200 37,000 38,900 40,800 42,800 44,900 Services & Supplies 22,000 22,700 23,400 24,100 24,800 25,500 Equipment 0 0 0 0 0 0 Total 179,700 188,300 197,300 206,700 216,500 226,700 Positions Building and Safety Director 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 2 1 2 1 2 1 2 1 2 1 2 296 105 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 BUILDING & SAFETY CODE COMPLIANCE Salaries 309,300 324,800 341,000 358,100 376,000 394,800 Benefits 105,300 110,600 116,100 121,900 128,000 134,400 Services & Supplies 63,884 65,800 67,800 69,800 71,900 74,100 Equipment 0 0 0 0 0 0 Total 478,484 1 501,200 1 524,900 1 549,800 1 575,900 1 603,300 Positions Community Safety Manager 1 1 1 1 1 1 Senior Code Compliance officer 1 1 1 1 1 1 Code Compliance Officer II 1 1 1 1 1 1 Code Compliance Officer 1 2 2 2 2 2 2 Counter Technician 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 7.5 7.5 7.5 7.5 7.5 7.5 Total 297 106 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 BUILDING & SAFETY ANIMAL Salaries 85,300 89,600 94,100 98,800 103,700 108,900 Benefits 18,850 19,800 20,800 21,800 22,900 24,000 Services & Supplies 61,893 63,700 65,600 67,600 69,600 71,700 Equipment 0 0 0 0 0 0 Total 166.043 173 100 180 500 188 200 196 200 1 204.600 Positions Animal Control Officer II 1 1 1 1 1 1 Animal Control / Code Compliance Office 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Office 0.5 0.5 0.5 0.5 0.5 0.5 Total 2 2 2 2 2 2 7 10 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 BUILDING & SAFETY BUILDING & SAFETY Salaries 318,294 334,200 350,900 368,400 386,800 406,100 Benefits 102,600 107,700 113,100 118,800 124,700 130,900 Services & Supplies 197,594 203,500 209,600 215,900 222,400 229,100 Equipment 0 0 0 0 0 0 Total 618,488 645,400 673,600 703,100 733 900 766 100 Positions Building and Safety Manage 1 1 1 1 1 1 Senior Building Inspector 1 1 1 1 1 1 Plan Checker 1 1 1 1 1 1 Building Inspector II 1 1 1 1 1 1 Building Inspector 1 1 1 1 1 1 1 Counter Technician 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 6.5 6.5 1 6.5 1 6.5 1 6.5 1 6.5 Total -7 299 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 BUILDING & SAFETY EMERGENCY SERVICES Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 31,024 32,000 33,000 34,000 35,000 36,100 Equipment 65,500 0 0 0 0 0 Total 96,524 32,000 33,000 34,000 35,000 36,100 Positions Total 0 0 0 0 0 0 300 109 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 BUILDING & SAFETY FIRE Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 20,000 20,600 21,200 21,800 22,500 23,200 Equipment 0 0 0 0 0 0 Total 20,000 20,600 21,200 21 800 22 500 23 200 Positions Total 0 0 0 0 0 0 301 110 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 1 2005-06 2006-07 BUILDING & SAFETY CIVIC CENTER OPERATIONS Salaries 35,900 37,700 39,600 41,600 43,700 45,900 Benefits 14,850 15,600 16,400 17,200 18,100 19,000 Services & Supplies 991,800 1,022,000 1,053,000 1,085,000 1,118,000 1,152,000 Equipment 45,000 0 0 0 0 0 Total 1,087 550 1,075,300 1 109,000 1,143,800 1,179,800 1 216 900 Positions Facilities Maintenance Techniciar 1 1 1 1 1 1 Total 1 1 1 1 1 1 302 111 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 COMMUNITY DEVELOPMENT ADMINISTRATION Salaries 254,000 266,700 280,000 294,000 308,700 324,100 Benefits 60,700 63,700 66,900 70,200 73,700 77,400 Services & Supplies 154,300 158,900 163,700 168,600 173,700 178,900 Equipment 0 0 0 0 0 0 Total 469,000 489 300 510,600 532,800 556,100 580 400 Positions Community Development Directo 1 1 1 1 1 1 Planning Manager 1 1 1 1 1 1 Associate Planner 0 1 1 1 1 1 Executive Secretary 1 1 1 1 1 1 Secretary 1 1 1 1 1 1 Total 4 1 5 1 5 1 5 5 1 5 303 112 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 COMMUNITY DEVELOPMENT PLANNING Salaries 292,700 307,300 322,700 338,800 355,700 373,500 Benefits 71,800 75,400 79,200 83,200 87,400 91,800 Services & Supplies 144,592 148,900 153,400 158,000 162,700 167,600 Equipment 0 0 0 0 0 0 Total 509,092 531,600 555,300 580,000 605,800 632 900 Positions Principal Planner 2 2 2 2 2 2 Associate Planner 3 3 3 3 3 3 Total 5 1 5 1 5 1 5 1 5 1 5 304 113 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-66 2006-07 PUBLIC WORKS ADMINISTRATION Salaries 126,800 133,100 139,800 146,800 154,100 161,800 Benefits 36,900 38,700 40,600 42,600 44,700 46,900 Services & Supplies 38,500 39,700 40,900 42,100 43,400 44,700 Equipment 0 0 0 0 0 0 Total 202,200, 211,500 221,300 231,500 242.200 253.400 Positions Public Works Director / City Engineer 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 2 2 2 2 2 2 305 114 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-66 2006-07 PUBLIC WORKS DEVELOPMENT & TRAFFIC Salaries 306,700 322,000 338,100 355,000 372,800 391,400 Benefits 94,900 99,600 104,600 109,800 115,300 121,100 Services & Supplies 208,957 215,200 221,700 228,400 235,300 242,400 Equipment 0 0 0 0 0 0 Total 610,557 636,800 1 664,460 693 200 1 723,400 754,900 Positions Senior Engineer 1 1 1 1 1 1 Associate Engineer 1 1 1 1 1 1 Assistant Engineer II 2 3 3 3 3 3 Assistant Engineer 1 1 0 0 0 0 0 Counter Technician 1 1 1 1 1 1 Total 6 6 6 6 6 6 306 115 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 PUBLIC WORKS CAPITAL PROJECTS Salaries 110,200 115,700 121,500 127,600 134,000 140,700 Benefits 34,650 36,400 38,200 40,100 42,100 44,200 Services & Supplies 220,570 227,200 234,000 241,000 248,200 255,600 Equipment 22,000 0 0 0 0 0 Total 387,420 1 379,300 393 700 1 408,700 1 424,300 440 500 Positions Senior Engineer 1 1 1 1 1 1 Assistant Engineer I 1 0 0 0 0 0 Assistant Engineer II 1 1 1 1 1 Total 2 2 2 2 2 1 2 307 i;.s City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 PUBLIC WORKS STREET MAINTENANCE Salaries 298,000 312,900 328,500 344,900 362,100 380,200 Benefits 113,900 119,600 125,600 131,900 138,500 145,400 Services & Supplies 666,935 686,900 707,500 728,700 750,600 773,100 Equipment 2,300 0 0 0 0 0 Total 1,081,135 1,119,400 1,161,600 1,205,500 1,251,200 1,298,700 Positions Maintenance Manager 0.5 0.5 0.5 0.5 0.5 0.5 Maintenance Foreman 2 2 2 2 2 2 Maintenance Worker II 2 2 2 2 2 2 Maintenance Worker 1 4 4 4 4 4 4 Total 8.5 1 8.5 1 8.5 1 8.5 1 8.5 8.5 3ry0 8 .i1 1 / City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2001-02 2002-03 2003-04 2004-05 2005-66 2006-07 PUBLIC WORKS LIGHTING & LANDSCAPE Salaries 89,500 94,000 98,700 103,600 108,800 114,200 Benefits 23,850 25,000 26,300 27,600 29,000 30,500 Services & Supplies 1,236,649 1,273,700 1,311,900 1,351,300 1,391,800 1,433,600 Equipment 0 0 0 0 0 0 Total 1,349,999 1 392 700 1 436,900 1 1,482,500 1,529,600 1,578,300 Positions Maintenance Manager 0.5 0.5 0.5 0.5 0.5 0.5 Maintenance Foreman 1 1 1 1 1 1 Maintenance Worker II 1 1 1 1 1 1 Total 2.5 1 2.5 1 2.5 1 2.5 1 2.5 1 2.5 309 118 ASSUMPTIONS Resources Allocation Plan Expenditures • All Salaries and Benefits have been escalated at 5% per year, attributed to a 1.5% COLA and a 3.5% merit increase. Salaries are based on 2001-2002 budget salary ranges. • Services and Supplies costs were escalated at 3% per year, unless otherwise noted. • No increases in City Council, Boards, and Commissions stipends are projected. • New vehicles, computers, and capital equipment were budgeted as noted. • Replacement of existing equipment is funded out of the City's Equipment Replacement Fund. • Police service costs are increased based on personnel projections supplied by the Riverside County Sheriff and a costs escalated at 5% per year. • Building and Safety Civic Center rent payments (debt service) remain at a constant level, which are included in Services and Supplies. The Balance is increased at 3%. • Community Development Administration contract services remain at a constant level, which are included in Services and Supplies. The balance is increased at 3%. • South Coast Air Quality Service and Supplies remain at a constant level. • Fire Service and Supplies remain at a constant level. Revenues • Property Tax for FY 2002-03 is 6% and 3% thereafter. • TOT is not increased. • Franchise Tax for FY 2002-03 is 6.5% and 4.5% thereafter. • Document Tax escalated at 3.0% per year. • Sales Tax increased by 1 .5% each fiscal year. • Business Licenses are not increased. 310 .L19 • Animal Licenses are not increased. • Building, Plumbing, Electrical, and Mechanical Permits are not increased. • Miscellaneous Permits are not increased. • Planning and Zoning and Plan Check Fees are not increased. • Community Development Administration Fees are not increased. • Sale of Maps and Publications are not increased. • Building and Safety Fees are not increased. • Park and Recreation fees are not increased. • Engineering Fees are increased by 3% per year. • Motor Vehicle In -Lieu fees increased by 6% for FY 2002-03, and 3 % thereafter. • AB 939 revenues are not increased. • Off -Highway Vehicle Fees and parking Violations are not increased. • CSA 152 revenues are not increased. • Interest, Miscellaneous Revenue, and Miscellaneous Fines to remain level each fiscal year. Reimbursements • Gas Tax escalated by 3.5% per year. • Lighting and Landscape reimbursements remain level each year. • Redevelopment Agency reimbursements are not increased based upon the Mid -Year Cash Flow Report. • Civic Center Developer Impact fee reimbursements remain level each year. 311 COUNCIL/RDA MEETING DATE: Consideration of Community Services Grant Process RECOMMENDATION: I July 17, 2001 As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: ^ BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the November 2, 1999 City Council meeting, the City Council approved changes to the Community Services Grant process as provided in Attachment 1. These changes include the following: Applications must be typed; the past three month's bank statements are to be included with the application; year end bank statement is required; a non-discrimination clause added; funding requests over $2,500 require matching funds; "seed money" requires matching funds in the same fiscal year, and the needs statement must be specific to funding request. The changes were implemented per City Council direction. The current Community Services Grant application is provided as Attachment 2. At the June 26, 2001 City Council meeting, the City Council discussed reviewing the Community Services Grant funding criteria. Attachment 3 provides a list of Fiscal Year 1999-2000 and 2000-01 Community Services Grant requests funded. Staff has received inquiries from the following organizations regarding funding for Fiscal Year 2001-02: Riverside County Sheriff's Department 312 Riverside County Sheriff's Department Barbara Sinatra Children's Center Meals on Wheels La Quinta Arts Association Lions Club Triad 2 Applications have not been sent to these organizations dependent upon the City Council's direction regarding the Community Services Grant program guidelines. Once the City Council establishes the Community Services Grant application guidelines for Fiscal Year 2001-02, any changes will be incorporated into the application process and applications will be sent to the organizations requesting funding. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve changes to the Community Services Grant funding criteria; or 2. Do not approve changes to the Community Services Grant funding criteria; or 3. Provide staff with alternative direction. Ily Dodie Horvitz, Ookmunity Services Director (/Apppprrroved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes from the November 2, 1999 City Council Meeting 2. Community Services Grant Application 3. Fiscal Year 1999-2000 and 2000-01 Community Services Grants Funded 313 002 S:\Community Services\CCReports\CC.135.Community Services Grants Process.wpd ATTACHMENT 1 City Council Minutes 4 November 2, 1999 BUSINESS SESSION 1. CONTINUED CONSIDERATION OF A RECOMMENDATION OF THE HISTORIC PRESERVATION COMMISSION FOR THE ALLOCATION OF FUNDS IN AN AMOUNT NOT TO EXCEED $10,000 TO HIRE A CULTURAL RESOURCES CONSULTANT TO PREPARE GUIDELINES FOR THE CURATION OF ARCHAEOLOGICAL COLLECTIONS. There were no changes to the staff report as submitted to the City Council by the Community Development Department and on file in the City Clerk's Department. MOTION - It was moved by Council Members Sniff/Henderson to continue the matter of hiring a Cultural Resources Consultant for the curation of archaeological items to December 7, 1999. Motion carried unanimously. MINUTE ORDER NO. 99-150. 2. CONSIDERATION OF APPROVING THE "ART IN THE GARDEN" EVENT TO BE HELD BY THE LA QUINTA ARTS ASSOCIATION AT 51-351 AVENIDA BERMUDAS ON NOVEMBER 20, 1999. APPLICANT: LA QUINTA ARTS ASSOCIATION. Mr. Herman, Community Development Director, advised that the La Quinta Arts Association is requesting to have an "Art in the Garden" event on November 20, 1999 from 10:00 a.m. to 4:00 p.m. Elaine Reynolds, 49-294 Avenida Vista Bonita, advised that she was available to answer questions. MOTION - It was moved by Council Members Sniff/Henderson to approve the request of the La Quints Arts Association to hold one event on November 20, 1999, subject to conditions of approval and authorize staff to approve any future events with authorization from the Chamber of Commerce. Motion carried unanimously. MINUTE ORDER NO. 99-151. 3. CONSIDERATION OF THE COMMUNITY SERVICES GRANT PROCESS. Ms. Horvitz, Community Services Director, asked for direction regarding the Community Services Grant process, and noted that recommendations from the October 51' study session are outlined in the staff report. 314 004 F 0 City Council Minutes 5 November 2, 1999 Council concurred on taking up the recommendations one at a time. Recommendation #1 - requirement to provide checking account information with at least two authorized signatures on the account. Council Member Sniff didn't have a problem requiring two signatures. Council concurred. Recommendation #2 - requirement to provide documentation of financial solvency such as copies of bank statements. Council Member Henderson felt that a year-end bank statement would be beneficial in addition to the last three bank statements, noting that it would show that the organization is functional and has been in existence for a while. Mayor Pena agreed, and felt that the application should be typed, noting that computers are available at both the Senior Center and the library. He also felt that the application should contain a discrimination clause. Ms. Honeywell, City Attorney, advised that a statement of non-discrimination could be added, similar to what is in the City contracts. Council concurred on requiring the last three bank statements, a year-end bank statement, a typed application, and a statement of non-discrimination clause. Recommendation #3 - quarterly consideration of grant applications. Council Member Sniff didn't have a problem with it. Council Member Adolph pointed out that quarterly versus annually means more work for staff. He supported twice a year. Council Member Henderson noted that under the current process, the applications are dealt with all year long. In response to Council Member Perkins, Ms. Horvitz advised that applicants will be notified of the need to return their applications two weeks prior to Council's consideration. Council concurred on a quarterly consideration of applications. 315 005 City Council Minutes 0 Recommendation #4 - Council to serve as reviewing body. November 2, 1999 Council concurred on staff reviewing the applications for completeness and submitting to Council for consideration. Recommendation #5 - ineligibility if CDBG award is made in same fiscal year. Council concurred on organizations ueing ineligible for a Community Services Grant if they have received a Community Development Block Grant the same fiscal year. Recommendation #6 - matching funds required for amounts over $1,000. Council Member Sniff felt that it's too demanding, restrictive, and unnecessary. Council Member Perkins agreed. Mayor Pena felt the intent was to keep organizations from looking to the City as their sole source of funding. Council Member Sniff suggested raising the limit. Council Member Adolph agreed, and suggested $2,500. After a brief discussion, Council concurred on requiring matching funds for any amount over $2,500. Mayor Pena wished to have the specific purpose or need listed on the application. Ms. Horvitz advised that the "Needs Statement" can be modified. Recommendation #7 - require matching funds for "seed" money. Council Member Henderson didn't feel "seed" money should be provided unless the organization provides three months of bank statements. Council Member Perkins suggested requiring matching funds for any requests for "seed" money. Council Member Henderson didn't have a problem with that. 316 0OG F City Council Minutes 7 November 2, 1999 Council concurred on requiring matching funds for any amount requested for "seed" money. Recommendation #8 - establishing a funding cap. Council Member Perkins preferred leaving it at Council's discretion. Council Member Sniff felt it's unnecessary. Council concurred on not setting a funding cap. Recommendation #9 - limit organizations to non-consecutive years of funding. Council Member Perkins was opposed to the limitation. Council Members Adolph and Sniff agreed. Council concurred on not setting a limit for non-consecutive year funding. Ms. Horvitz summarized the changes as follows: applications must be typed and submitted with copies of last three bank statements, in addition to a year- end bank statement and contain a non-discrimination clause; funding requests over $2,500 will require matching funds and any funding requests for "seed" money will require matching funds within the same fiscal year; and the "Needs Statement" will be modified to require specific details on funding need. Recommendations #8 and#9 are deleted. MOTION - It was moved by Council Members Sniff/Adolph to approve the following changes to the Community Services Grant process: application must be typed, include copies of the last three bank statements and a year-end bank statement, and contain a non-discrimination clause; funding requests over $2,500 require matching funds and any funding requests for "seed" money require matching funds within the same fiscal year; and the "Needs Statement" will be modified to require specific details on funding need. Motion carried unanimously. MINUTE ORDER NO. 99-152. 4. CONSIDERATION OF A REQUEST FROM THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) FOR A CONTRIBUTION OF $5,000 TOWARD A CENSUS 2000 COORDINATOR. Ms. Casillas, Management Assistant, advised that CVAG has requested that the cities contribute $5,000 each toward the hiring of a Census 2000 Coordinator. 317 007 ATTACHMENT 2 T-Ry4 4 494(Z P.O. Box 1504 78-495 CALLe TAMPICO (760) 7 7 7 - 7 0 0 0 LA QUINTA, CALIFORNIA 92253 (TDD) (760) 777-1227 COMMUNITY SERVICES GRANT GUIDELINES The City of La Quinta offers the Community Services Grant program to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Individuals are not eligible for funding through the Community Services Grant program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Completed grant applications will be considered by the La Quinta City Council at the first Council meetings of August, November, February and May of each fiscal year. Applications are due three weeks before the scheduled City Council meeting. Once the application is placed on the agenda for City Council consideration, the organization will be notified of the date of the meeting for consideration. Applications must be typed. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Services Grant funds will be released. Organizations requesting more than $2,499 are required to obtain matching funds from other sources in the same fiscal year. The City Council may authorize the release of up to $2,499 while matching funds are being secured by the organization. For more information on the Community Services Grant program, please contact the Community Services Department at 760-777-7032. 318 008 �0� CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 00- 1 Name of Organization: Amount Requested:_ Contact Person:. Mailing Address: City: Phone No.: 501(c)3 Taxpayer I.D. Number: Date Submitted State: Zip C Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 19 009 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1 . What is the overall purpose or goal of your organization? 2. How long has your organization been in existence? Years Months 3. Describe in general the activities or services of your organization: 4. How many people does your organization currently serve? No. of Youth No. of Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults No. of Seniors 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. of Seniors 7. How many paid employees/volunteers does your organization employ? Full time employees Part time employees Volunteers 8. Describe how your organization is managed and governed. 32n 010 9. Please provide information on your Executive Board members or contact person: Name Ti le Home Address Phone 10. What is your annual schedule of events, and during what months does your organization operate? 11. Do you charge admission, membership fee, dues, etc.? Yes No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount Total Needed $ Total Received $ Balance $ 13. Amount of money requested from the City of La Quinta? $ 14. Has your organization been funded by the City of La Quinta previously? Yes No If yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. 322 012 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. 323 613 ATTACHMENT 3 1999-2000 Community Services Grants SPECIAL PROJECTS CONTINGENCY ACCOUNT #101-251-663-000 Date Organization Amount 7/l/99 Beginning Balance Balance $54,369 7/20/99 La Quinta Arts Association $4,000 $50,369 Liability Insurance for Gallery 2/1/00 Reconciliation Report 9/21/99 Community Blood Bank Center, Inc. $1,000 $22,369 For purchase of up to three calibrated weights 11/22/99 Reconciliation Report received 9/21/99 Explorer Post #503 $6,000 + $6,000 $23,369 With a commitment of $6,000 when matching funds are acquired 9/8/99 Coachella Valley Concerts Association $5,000 $35,369 Concerts for Desert Sands Unified School District performances for Students 6/19/00 Reconciliation Report received 10/5/99 Triangular Adoption Program $2,200 $20,169 10/5/99 Simon Motors Plaque $300 +/- $19,869 11/2/99 CVAG-Census 2000 Coordinator $5,000 $14,869 11/16/99 Complete Count Committee $3,000 $11,869 Promotional Items 12/21/99 Friends of the Desert Mountains $250 $11,619 Five Quail Habitat Acre Adoptions F 00 Desert Valley All Star Mavericks $1,000 $10,619 Cheerleading Competition Trip 0 Reconciliation Report Received -Airline Tickets Purchased 324 614 Date Organization Amount Balance 3/7/00 Riverside District Attorney $1,000 $9,619 CARE Program - Officer Training 3/7/00 Greater Coachella Valley Soap Box Derby $2,700 $6,919 Franchise Fees and In Kind Services 4/4/00 Meals on Wheels -Transportation Costs $650 $6,269 Meals to La Quinta 5/2/00 Foundation for the Retarded $1,000 $5,269 Transportation Costs 5/2/00 Desert Rehab -The Ranch $1,000 $4,269 Ice Machine 5/2/00 McCallum Institute -Truman Teachers $215 $4,015 COACHELLA VALLEY RECREATION AND PARK DISTRICT OKTOBERFEST #101-251-663-537 7/1/99 Beginning Balance $2,200 10/5/99 CVRPD Oktoberfest $200 $2,000 10/31/99 Oktoberfest Permits $350 $1,650 10/31/99 Tops and Barricades $96.50 $1553.50 FRITZ BURNS POOL #101-251-663-539 7/l/99 Beginning Balance $3,000 9/8/99 Coachella Valley Recreation & Park District $2,028.66 $971.34 (September Pool Hours & Answering Machine) 5/31/00 Pool Vent in Pump Room $538.86 $432.48 S:\Community Services\Community Service Grants\1999-2000 Balance\Running Balancempd 325 G15 Community Services Grants Fiscal Year 2000-01 Account# 101-251-663-000 Beginning Balance $67,000 August 15 Meals on Wheels Program $4,000 Transportation and Assistance August 15 La Quinta Arts Association $4,000 Insurance Fees August 15 Soroptimist Club $4,070 Facility Rental Fees -Senior Center August 15 Triangular Adoption Program $3,640 Luncheon, Trip to 29 Palms, Marine of Quarter August 15 "Relay for Life" $2,500 Silver Sponsor -Movie Tent August 15 CVRPD Extended Pool Hours $371.81 $3,000 from Account #101-251-663-539 Balance $48,418 September 19 "Relay for Life" $100 Team Registration $48,318 November 7 LQ High Air Force ROTC $2,499 Uniforms and Mayor's Scholarship November 7 LQ High Band Boosters $2,499 Santa Barbara Invitational & Equipment Repair November 7 Living Desert $1,000 Business Shareholder Sponsorship November 7 Tuskegee Airmen Mural Project $1,000 Mural Project November 7 Community Blood Bank, Inc. $1,000 Bloodmobile Sponsorship $40,320 November 21 Coachella Valley Arts Alliance $ 60 Non-profit status filing $40,260 326 Ol6 February 6, 2001 CARE Program $2,000 Seminar Speakers February 6, 2001 Veterans of Foreign Wars $800 Rental Fees -Senior Center $37,460 March 6, 2001 Prevent Child Abuse -CV $250 Blue Ribbon Campaign March 6, 2001 La Quinta Arts Foundation $8,834.85 Shuttle Service for Festival March 6, 2001 Tops and Barricades $93.53 Parking Lot Supplies Balance $28,281 March 20, 2001 American Red Cross $5,000 Mountain View Apt. Fire Victims Balance $23,281 March 23, 2001 Individual Red Cross Accounts $3,500 Mountain View Apt. Fire Victims Balance $19,781 May 8, 2001 Desert Special Olympics $1,000 Awards May 8, 2001 Desert Rehabilitation Services $1,000 Tables & chairs May 8, 2001 Soroptimist of La Quinta $1,700 Use of Senior Center May 8, 2001 Boys & Girls Club $15,000 Repair & maintenance Balance $1,081 327 61,1 Tw�p 4 *P Qum& COUNCIL/RDA MEETING DATE: July 17, 2001 Consideration of Placement of Reiman Art Piece RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: There will be a cost associated with the construction of the base for the art piece. This can be funded by the Art in Public Places fund. Cost to construct the base is estimated at $750. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 5, 2001 City Council meeting, the City Council directed staff to relocate the Reiman art piece "Wilderness Totem" to the landscape area outside the north entrance to City Hall or to the east side of the south entrance of City Hall, as provided in Attachment 1. The art piece was placed upon a temporary base and photographs taken in each location, as provided in Attachments 2 and 3. Once the City Council determines a location for the art piece, a permanent base will be constructed, much along the same lines as the base that supports the art piece located at the southwest entrance to City Hall. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Select a permanent location for the Reiman art piece and allocate up to $750 from the Art in Public Places fund to be used for the base construction; or 328 2 C] Do not select a permanent location for the Reiman art piece and/or allocate up to $750 from the Art in Public Places fund to be used for the base construction; or Provide staff with alternative direction. Respectfully submitted, Dodie Horvitz, Attachments: Services Director Approved for submission by: O Thomas P. Genovese, City Manager 1. Minutes of the June 5, 2001 City Council Meeting 2. Photograph of Art Piece at the Southeast Entrance to City Hall 3. Photograph of Art Piece at the North Entrance to City Hall 323 S:\Community Services\CCReports\CC.131.Reiman Art Piece Placement.wpd C. 0 2 ATTACHMENT 1 City Council Minutes 6 June 5, 2001 MOTION - It was moved by Council Members Sniff/Adolph to approve the Cultural Arts Commission's 2001/2002 Work Plan (amending the language on Page 6 of the staff report to read, "Provide support, subject to City Council approval."). Motion carried unanimously. MINUTE ORDER NO. 2001-69. 3. CONSIDERATION OF COMMUNITY SERVICES COMMISSION'S 2001/2002 WORK PLAN. Community Services Director Horvitz presented the staff report. In response to Mayor Pena, Ms. Horvitz advised the Commission has re- evaluated the Community Youth Workshop and will be working with Desert Sands Unified School District to establish a more user-friendly forum and time frame. Council Member Henderson stated she felt there was a lack of discussion at the last workshop regarding progress made in prior youth commissions. She hoped material would be made available ahead of time on what subjects have been discussed and addressed from prior workshops, otherwise she could not support the workshop. MOTION - It was moved by Council Members Sniff/Adolph to approve the Community Services Commission's 2001/2002 Work Plan. Motion carried unanimously. MINUTE ORDER NO. 2001-70. Council Member Perkins asked to be excused due to illness and left the meeting at 4:11 p.m. 4. CONSIDERATION OF PLACEMENT OF 2001 CIVIC ART AWARD PIECE. Community Services Director Horvitz presented the staff report. Council Member Sniff suggested the art piece be placed on a base at the west end of the courtyard, directly opposite the "Wilderness Totem" sculpture. Council Member Henderson suggested placing the art piece at the east end of the courtyard and move the "Wilderness Totem" sculpture to the east side of the south entrance, directly opposite the 1998 Civic Art Piece, or near the north entrance as recommended in Location #2. She also suggested the new art piece be illuminated. 330 rw City Council Minutes Council Member Sniff agreed. 7 June 5, 2001 Council Member Adolph voiced concern about utilizing Location #2 unless the plant palette is changed. Mayor Pena voiced concern about the south entrance location being too "busy" and suggested computer -generated pictures of the "Wilderness Totem" sculpture at the north and south entrance locations suggested by Council Member Henderson. Council concurred. Council Member Adolph voiced the importance for the art piece base being compatible with the walls. MOTION - It was moved by Council Members Sniff/Henderson to locate and properly illuminate the 2001 Civic Art Piece (Gudman/Slaughter art piece) on an appropriate base at the east end of the courtyard and to further look into relocating the Wilderness Totem sculpture either in the landscape area outside the north entrance to City Hall or at the east side of the south entrance opposite the 1998 Civic Art Piece. Motion carried unanimously. MINUTE ORDER NO. 2001-71. 5. CONSIDERATION OF FACILITIES USE POLICIES. Community Services Director Horvitz presented the staff report. In response to Council Member Henderson, Ms. Horvitz advised Coachella Valley Park & Recreation District does not have a policy for "bounce -houses" at Frances Hack La Quinta Community Park. The proposed policy requires a permit for "bounce -house" use at City parks for any amount of people. Council Member Henderson suggested adding some type of "catch -phrase" language to cover the use of other types of inflatables, Council Member Adolph voiced concern that a $50 cleanup deposit may not be sufficient to cover costs if staff has to do the cleanup. Ms. Horvitz advised the amount was established in 1991. Council Member Henderson stated she didn't recall clean-up being a problem in the past and suggested getting a history on it before increasing the amount. 331 C,05 YZ 41 } 1� r v: r 2z 1 ;�'i Tw�p 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 4 COUNCIL/RDA MEETING DATE: July 17, 2001 CONSENT CALENDAR: STUDY SESSION: Consideration of Placement of Darroll PUBLIC HEARING: _ Art Piece RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The cost associated with relocation of the art piece from the present location to a site selected by the City Council is $3,000, as provided in Attachment 1. The placement of the art piece will be on individual footings which will need to be provided by a contractor, at an estimated price of $3,500, Additional costs will be associated with repainting the art piece. The painting cost is estimated at $3,000. Funds from the Art in Public Places account can be allocated to this project in an amount not to exceed $9,500. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 19, 2001 City Council meeting, the City Council accepted the donation by Aedwyn Darroll (Attachment 2) and directed staff to bring back possible locations for the art work as provided in Attachment 3. One location discussed by the City Council was the northern portion of Fritz Burns Park, north of the tennis courts, in the grass area. A photograph of this location with the art work is provided as Attachment 4. Other possible locations for this art piece include the Community Park or the Civic Center Campus. The costs associated with moving the art piece are anticipated to not exceed $9,500. This would include installing the footings necessary for the art piece. It is anticipated that the art piece would be placed upon concrete footings, with turf under the art piece. Ms. Susan Barney will contact the artist regarding having the art piece repainted in the colors represented in the City's logo. The artist's recommendation will be presented as it is available. 335 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize a location for the Darroll art piece and allocate up to $9,500 from the Art in Public Places fund for relocation and repainting costs; or 2. Do not authorize a location for the Darroll art piece and do not allocate funds from the Art in Public Places account for relocation and repainting costs; or 3. Provide staff with alternative direction. Respectfully submitted, (�Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Relocation Cost Estimates 2. Photograph of Darroll Art Piece 3. Minutes from the July 19, 2001 City Council Meeting 4. Photograph of Possible Location at Fritz Burns Park 336 S:\Community Services\CCReports\CC.133.Darrol1 Art Piece Placement.wpd 0 0 2 ATTACHMENTS 337 G03 JUL-10-01 02:31 PM IMPERIRLiSIGN 760 347 0343 ATTACHMENT 1 IMPERIAL SIGN CO., INC. 48.120 CALHOUN STREET • INDIO, CALIFORNIA 92201 (700) 347.UN • FAX (760) 347.0343 • LIC. 0207138, C46, C81/D38, C10'' FS7iMATE_/PRO�/POSAL' I �,tJ Lie CompanyQ/T/ rn any Address;, „TI .7 0 4.7 L--Za - �'zo O04-VAv /S�, s ti✓ li`6 7z3� o '7� - 7 a 3.Z Fax. 72 b ress {� 6A YMIY7,q /2K, ea Dais/ I It re pleased tq provide you the following: Ii !!W,Fli;�X4W 1W S'... kespectrully subjnitted, wp1t,es me pig*wax 60i.Rawhill4m. Estimates are good for 30 days. i 004 ATTACHMENT 2 339 005 ATTACHMENT 3 City Council Minutes 7 June 19, 2001 Council Member Henderson asked staff to provide a follow-up report on maintenance of the facility. Mayor Pena suggested staff conduct an annual walk-through of the facility. Council Member Sniff agreed and suggested semi-annually. In response to Council Member Adolph, Ms. Horvitz confirmed the YMCA is required to comply with State inspections. Council Member Sniff stated he felt the City should support the YMCA's efforts to seek other funding sources. MOTION - It was moved by Council Members Sniff/Adolph to approve the Lease Agreement with the Family YMCA of the Desert for the La Quinta facility (49-955 Park Avenue) with a termination date of April 2011. Motion carried unanimously. MINUTE ORDER NO. 2001-81. 5. CONSIDERATION OF A JOINT USE AGREEMENT WITH THE BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY. Community Services Director Horvitz presented the staff report. In response to Council Member Henderson, Ms. Horvitz confirmed the long-term maintenance plan has not materialized in the past but will be developed with the proposed agreement. Council Member Adolph concurred the maintenance issue needs to be resolved. MOTION - It was moved by Council Members Henderson/Sniff to approve a Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley -La Quinta Unit and authorize staff to utilize the General Fund Account in the amount of $30,000 and CDBG Funds in the amount of $30,000 for the payments. Motion carried unanimously. MINUTE ORDER NO. 2001-82. 4166. CONSIDERATION OF DONATION OF ART PIECE BY AEDWYN DARROLL. Community Services Director Horvitz presented the staff report. Council Member Henderson suggested the "Walk -Through Rainbow" art piece be painted with the City's logo colors. 340 Gob City Council Minutes 8 June 19, 2001 VA Mayor Pena asked about the value of the art piece and Susan Barney, 57-325 Madison Street, stated the original price was $168,000. She will ask the artist about changing the colors. Council Member Sniff stated he was not impressed with the art piece and felt the size is inappropriate for the Fritz Burns Park. Council Member Adolph commented on the colorfulness of the art piece and suggested putting it in a play area. In response to Council Member Sniff, Ms. Barney stated the individual "rib" pieces are approximately 10 inches square and the smallest piece is approximately three feet high. The art piece is currently bolted to a concrete foundation. RESOLUTION NO. 2001-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A GIFT ("WALK-THROUGH RAINBOW' ART PIECE). It was moved by Council Members Henderson/Perkins to adopt Resolution No. 2001-80 as submitted. Council Member Perkins stated he felt the park is the best location for the art piece. Mayor Pena noted potential locations will be brought back for consideration. Motion carried unanimously. CONSIDERATION OF A MEETING SCHEDULE REGARDING VISTA SANTA ROSA. Community Development Director Herman presented the staff report. He advised he attended the Vista Santa Rosa Community Council meeting on June 14th with the next meeting scheduled for July 12th at 6:00 p.m. at the Westside Elementary School. Council Member Henderson recommended scheduling a meeting and mailing notices to those who spoke at the LAFCO hearing. Council concurred to continue this item to the evening session to set a date for the meeting. 341 007 343 009 f / I COUNCIL/RDA MEETING DATE: July 17, 2001 Discussion of Options for City Library Services AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: ' PUBLIC HEARING: Review options and, if deemed appropriate, direct staff to negotiate with the County for the preparation of a Memorandum of Understanding to be brought back for formal consideration by the City Council at a future date. None at this time. The County proposes to guarantee in a new Memorandum of Understanding (MOU) that the City will receive between 76% and 85% of tax proceeds generated in the City for library purposes. An additional $590,863 is pledged to the City's Library Capital Fund over the life of the MOU. Withdrawal from the County Library System may allow the City to retain 100% of library taxes generated within the City for library services. The City and Riverside County entered into a Memorandum of Understanding in August 1998 for the provision of library services within the City of La Quinta. Among other factors, the MOU provided for the La Quinta Library to have increased hours of operation, a larger space, new collection materials and payments to the City during the term of the MOU. The MOU will expire on June 30, 2002. The City Council discussed library options at a March 20, 2001 Study Session and directed staff to conduct further study on options for library services. Accordingly, this matter has been placed on the agenda to allow discussion to identify the course of action the City Council wishes to take in regard to library services. 344 Staff contacted the head librarians for Rancho Mirage and Palm Springs to determine their interest in running a library for the City of La Quinta if the City chose to withdraw from the County Library System. Rancho Mirage respectfully indicated that it would not be interested in operating a library for La Quinta; however, they expressed an interest in information sharing, possible joint purchases of computer systems, etc. Palm Springs indicated a willingness to continue more in-depth discussions about operating a library for La Quinta. Both of the contacts with Rancho Mirage and Palm Springs were cursory in nature and may not be deemed conclusive. Staff also contacted LSSI, the County's current contractor for library services. LSSI indicated that it is prohibited by its current contract with the County from conducting negotiations with La Quinta while the City is a part of the Riverside County Library System. Negotiations may be possible if and when the City formally files a resolution to withdraw from the County Library System. Staff also had several conversations and meetings with the County regarding its offer to continue providing library services to the City. As a culmination of those contacts, the County submitted a letter dated July 3, 2001 (Attachment 1) that seeks to extend the existing MOU for three years (i.e. through Fiscal Year 2004-2005)• As inducement to stay in the County Library System and extend the MOU, the County is offering the following: ■ County will work cooperatively with the City to design, construct and develop a library service plan for a new facility. ■ County will work cooperatively with the City to apply for grants to construct a new library facility. ■ County will transfer at least $590,863 in mitigation (or other funds) to the City of construction of a new library facility during the term of the MOU. ■ County will spend on library services (including facility lease and expenses) or transfer to the City Library fund a guaranteed percentage of library revenues from City redevelopment pass -through agreements, the library increment of the property tax, and the City portion of state Public Library Foundation funds. The percentage will be according to the following schedule: • Fiscal Year 2002/2003 - 76% • Fiscal Year 2003-2004 - 81 % • Fiscal Year 2004-2005 - 85% To put this offer in perspective, the following table estimates the amount of money that will be earmarked for the City of La Quinta library operations or library fund for the term of the MOU. For comparison purposes, actual figures from Fiscal Year 2000- 2001 are included, and future revenue and costs are based upon a conservative 4% 345 0')r) annual increase. For this analysis, it is assumed the County's capital contribution of $590,863 will be made during Fiscal Year 2003-2004. Fiscal Year Revenue City % City $ County $ Estimated Operating Costs Estimated Revenue to City for Library Fund 00-01 $780,000 n.a. n.a. n.a $285,000 $150,000 01-02 $811,200 n.a. n.a. n.a. $285,000 $75,000 02-03 $843,648 76% $641,172 $202,476 $296,400 $344,772 03-04 $877,394 81 % $710,689 $166,705 $308,256 $993,296 04-05 $912,490 85% $775,616 $136,874 $320,586 $455,030 This projection indicates that the City could receive additional payments totaling over $1 .793 million for its library fund during the proposed three year term of the MOU. The one-time $590,863 capital contribution from the County exceeds the tax revenue retained by the County in the above scenario (i.e. $506,095). If the City decides to withdraw from the County Library System, it is possible that the City would receive 100% of the library property tax, the library tax increment, and any State subventions. The City Attorney has advised that the City would not only receive the tax increment funds but could use those funds for library operations. State law restricts redevelopment funds to be used for capital projects and does not allow for funding of operations; however the City Attorney indicates that the character of the redevelopment funds for libraries changes as those funds are returned to the City. The County currently uses redevelopment funds for library operations. It should be pointed out, however, that County Counsel has not offered an opinion in support of the City's interpretation as of this writing. Based on the County proposal, the City would achieve a higher level of return -to - source library funding than in past years. In addition, the City would receive nearly $600,000 for the proposed new library on the civic center campus. Logistically, all operations for the library would be borne by the County. The short term of the MOU (i.e. 3 years) will allow the City flexibility to determine its long term plans for library services while not compromising current services. 346 0 :J 3 Respectfully submitted, — K'�- "'� Mark Weiss Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. County Letter Proposal for Library Services GAMyDataMPD—\CITY COUNCIL\CCSTFFLIPAFYSTUDYSESSION 07 17 01.wpd 347 OJ9 JUL-03-01 TUE 11:15 AM EXECUTIVE OFFICE FAX NO. 9C ATTACHMENT 1 ExeculNe OsIce Couuly ofBiverside July 3, 7001 Thomas Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Genovese: Larry Parrish County Executive Ofcrr VIA FAX and MAIL This letter proposes revisions to the existing MOU between the County and the City for library service that will extend the agreement through June 30, 2005. As you know, under the current MOU the County pays all costs to operate the La Quints Public Library and transfers additional funds to a City library find. I3y June 30, 2002, the end of the current three-year MOU, the County will have provided at least $1,620,940 for library services, lease improvements, furniture and equipment, facility leases, and fund transfers to the City Library fund. The County, based on staff consensus during discussions with the City, proposes to extend the MOU for three additional years, generally under the same terms with following major changes: • County will work cooperatively with the City to design, construct and develop a library service plan for a new facility. • County will work cooperatively with the City to apply for grants to construct a new library facility. • County will transfer at least $590, 863 in mitigation (or other funds) to the City for construction of a new library facility during the term of the MOU. • County will spend on library services (including facility lease and expenses) or transfer to the City Library fund a guaranteed percentage of library revenues from City redevelopment pass -through agreements, the library increment of the property tax, and the City portion of slate Public Library Foundation fiords. The percentage will be according to the following schodule: Fiscal Year 2002/2003 - 76% Msent Year 2003/2004 - 81 % Fiscal Year 2004/2005 - 85% Robert T. Anderson Administrative Center 4080; Lemon Street - 12"' Floor • Riverside, Califomia 92501 . (909) 955-1100 . Fax (909) 955-1105 97-93-91 10:93 RECEIVED FROM:909 955 1195 349 006 P•82 JUL—UJ U1 luL L I I i. ilu au.� iari. -1 1 1 — .—....—. ___ ___ _ Page 2 City of La Quinta Library MOU proposal i will work with County Counsel to draft a proposed extension of the existing MOU that incorporates the above items and send it to the City for your review as quickly as possible. In addition, please let me know when this matter is scheduled for discussion by your City Council. If you have any questions or desire any additional information, please contact me directly at (909)955-1111, Sincerely yours, a�zff. G" County Librarian Copy to: Supervisor Roy Wilson Tony Carstens, Deputy County Executive Officer Michael O'Connor, Dopuly County Executive Officer Robert T. Anderson Adminislrativc Center 4080 Lemon Street • 12" Floor a Riverside, California 92501 • (909) 95S-1100 • Fax (909) 955-1105 97-83-61 10:04 RECEIVED FROM:909 955 1195 340 P..03 - 007 REPORT/INFORMATIONAL ITEM: / jo COMMUNITY SERVICES COMMISSION MINUTES June 11, 2001 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Council Chambers of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: MEMBERS ABSENT STAFF PRESENT: II. PUBLIC COMMENT Commissioner Mike Davis Commissioner Michelle Henson (Vice Chairperson) Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) Commissioner Deborah Bechard Dodie Horvitz, Community Services Director Terri DeTamble, Community Services Secretary Dick Lantz, resident of La Quinta and a retired attorney introduced himself to the Commissioners. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of May 14, 2001 B. Monthly Department Report for April 2001 It was moved by Commissioners Rebich/Henson to excuse Commissioner Bechard from this meeting. Unanimous. It was moved by Commissioners Rebich/Davis to approve Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Annual Work Plan Ms. Horvitz commented that the City Council approved the Community Services Commission 2001 Annual Work Plan at the June 5 meeting. There were just two concerns expressed, one was concerning the Youth Workshop and one was concerning the Annual Picnic. One Council Member felt that the Annual Picnic set up should be a little tighter to provide a more intimate feeling and staff will address this logistical issue. The Council was a bit concerned that the turnout at the Youth Workshop was not as high as it was in the past. Also, Council felt that there isn't a clear road map showing the direction for the City to follow, the issues seemed to be directed more to the schools rather than to what the City could do. The City Council supports the Youth Workshop concept, but asked that the Commission be more focused on getting the students' input, as well as determining what the City's responsibility is. Ms. Horvitz met with Mr. Matt Bugg from La Quinta High School, who is concerned about the fact that the students didn't seem to realize how many resources were S:\Community Services\CSComm\CSCM1N.06-1 1 -0 l.wpd 350 already available to them through the school system. Mr. Bugg proposed a Youth Workshop Sub - Committee and asked if the Commission would be interested in working with him on a different format. It would still be an arena for the students to come in and talk to the adults about their issues. The Subcommittee would meet once a month during the students' lunch hour and lunch would be provided. Students would be nominated by either teachers, their peers or themselves. The intent would be to provide a cross representation of the entire student population. The students' responsibility would be to go amongst their peers to gather topics which need to be addressed. The students would then come to the monthly meeting and act as spokes people at this meeting where the adults would listen and come to a resolve. This would make the outcome more tangible and students would see results and progress as opposed to meeting once a year. Mr. Bugg suggested that each month should have a theme such as "Meet the Mayor," "Meet the Superintendent of Schools," "Meet the Police Chief," etc. Ms. Horvitz asked if the Commission would like to participate and if so a subcommittee should be appointed. Commissioner St. Johns commented that the idea is wonderful because it takes care of the transportation problem for the students and possibly the middle school kids could be bussed over for the meeting. Ms. Horvitz suggested that the students from Amistad might be bussed as well. Ms. Horvitz said that the lunches could be planned for and budgeted out of the Youth Workshop budget. Commissioners St. Johns and Rebich both expressed interest in participating in the Subcommittee. Commissioner Davis commented that he would be interested and available in the fall. Ms. Horvitz informed the Commission thatthe subcommittee would be meeting throughoutthe summerand that only two appointees were allowed due to the Brown Act. It was moved by Commissioners Rebich/Henson to appoint Commissioners St. Johns and Rebich to theYouth Workshop Subcommittee. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS Ms. Horvitz informed the Commission that City Council took action at the June 5 meeting to approve the park names that were recommended by the Commission. Ms. Horvitz met with Mr. Meyran regarding the donation of his property which he designated to be used as a park. Ms. Horvitz informed the Commission that although Mr. Meyran was honored at the suggestion to name the park after his wife or family, he was uncomfortable with the idea and suggested instead that the park be named Velasco Park. Mr. Meyran is very active and interested in how the park will be developed. He also suggested that some sort of notice be put out to other residents to encourage them to donate land to the City as well. Staff will be writing an article for the newspaper to describe Mr. Meyran's generosity. The City Council also tentatively approved the use of the name La Quinta Community Park. Staff will be working with the Coachella Valley Park and Recreation District to see if they would be willing to change the name of the Frances Hack La Quinta Community Park, to simply Frances Hack Park, as it is most commonly referred to. Vill. COMMISSIONER ITEMS Commissioner Rebich asked for an update on the Civic Center project. Ms. Horvitz replied that the City is waiting for clearance from Coachella Valley Water District for the lake. As soon as the City gets clearance to go to bid then the project will move forward. Some dirt has been brought over to the Civic Center site. The dirt was at the corner of Fred Waring and Washington in a vacant lot, it was migrating toward some homes nearby, so it was put to use at the Civic Center site. Commissioner St. Johns commented that a member of the community asked if the lake would have fish, and Ms. Horvitz replied that she hadn't heard of any plans for fish as of yet. Commissioner Henson asked if there was any news about the low income housing which was planned for Miles and Washington. Ms. Horvitz offered to find out from Community Development. 351 SACommunity Services\CSComm\CSCMIN.06-11-01.wpd 002 IX. ADJOURNMENT It was moved by Commissioners Rebich/Davis to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 7:25 p.m. NEXT MEETING INFORMATION July 9, 2001 7:00 PM La Quinta Civic Center Study Session Room Next agenda: • Election of Officers • August meeting date • Sub -Committee report • Parks & Recreation Master Plan Update Submitted Terri DeTamble, Commission Secretary S:\Community Services\CSComm\CSCMIN.06-1 1 -0 l.wpd 359 003 REPORT/INFORMATIONAL ITEM: �7 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 12, 2001 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Steve Robbins. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Planning Manager Christine di lorio, Engineering Assistant Hector Guzman, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of May 22, 2001. Commissioner Tyler asked that Page 12, Item 20 be corrected to say General Plan "Amendment".There being no further corrections, it was moved and seconded by Commissioners Abels/Kirk to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None. VI. PUBLIC HEARING: A. Environmental Assessment 2001-417 and Tentative Tract Mao 30092; a request of Barton Properties, Inc. (Charles and Normal Fausel), for certification of a Mitigated Negative Declaration of Environmental Impact and the subdivision of approximately 37.08 acres into 97 single family and other common lots for the property located at the northwest corner of Avenue 58 and Monroe Street 353 G:\W PDOCS\PC6-12-01 .wpd Planning Commission Minutes June 12, 2001 1. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted changes requested by the Public Works Department to Conditions #48.A.2, 3, and 57.E. The applicant was requesting changes to Condition #4 and #40. Staff stated they were both standard conditions and is not recommending those changes be made. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked why this was being processed prior to annexation. Community Development Director Jerry Herman stated it expedited the application. Once the annexation had been completed, the project could start. 3. Commissioner Tyler questioned whether or not the site was subject to liquefaction. He then asked if this annexation would square off the City boundaries at Avenue 58 and Monroe Street. Staff stated yes. 4. Commissioner Kirk asked if there were 36-feet wide rights of way. Staff stated that was correct for a public right of way. 5. Chairman Robbins asked if the applicant would like to address the Commission. Mr. David Hacker, Hacker Engineering, representing the applicant, questioned Condition #40 and asked if they would be penalized for using the extra foot of freeboard on the retention basin. It was his understanding that staff had approved this request. There would be no lot retention. In regard to the liquefaction zone, he is unaware of it being in this zone. Staff stated it may be that the note needs to be changed on the tract map. If this was true, a condition would be added. Engineering Assistant Hector Guzman stated five feet of water is the standard with the freeboard and therefore the plans conform. 6. Chairman Robbins asked if there was any other public comment. There being no further public comment, Chairman Robbins closed the public hearing and opened the project for Commission discussion. 7. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-087, certifying Environmental Assessment 2001- 417, as submitted. Uu2 G:\WPD0CS\PC6-12-01.wpd 2 354 Planning Commission Minutes June 12, 2001 ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 8. It was moved and seconded by Commissioner Kirk/Abets to adopt Planning Commission Resolution 2001-088, approving Tentative Tract Map 30092, as amended. a. Condition #48.A.1 & 2: Add "construct a 'landscape' half median". b. Condition #48.A.3: Developer shall enter into a secured agreement for the deferred installation of a traffic signal at the main entrance off Avenue 58 at such time that signal warrants are met. Developer shall pay its fair share based on an "after the fact" traffic study. Developer may assign secured agreements to the HOA. Signalized intersection costs to be divided based on percentages of use to the participating developments. C. Condition #57.B. Emergency Access on Monroe Street - No public access allowed; let turns are restricted. d. Add Condition #84. Revise the Tract Map exhibit map to reflect the Geotechnical Investigation Report regarding liquefaction. A. Zoning Code Amendment 2000-066 a request of the City for review of applicability and impact of the current Water Efficient Ordinance on development proposals. Staff requested this item be continued to the Commission meeting of August 28, 2001. 2. It was moved and seconded by Tyler/Abets to continue this item to August 28, 2001. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. Discussion regarding the Planning Commission summer meeting dates. The Commission determined they would be dark on August 14, 2001. B. Commissioner Tyler gave a report of the City Council meeting of May 15, 2001. 003 G:\WPDOCS\PC6-12-01.wpd 3 355 Planning Commission Minutes June 12, 2001 IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Butler to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held June 26, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 7: p.m. on June 12, 2001. Respectfully submitted, 4 Betty . awyer, Executive Secretary City of La Quinta, California U04 G:\WPDOCS\PC6-12-01.wpd 4 356 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 26, 2001 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Steve Robbins. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Associate Planner Michele Rambo, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of June 12, 2001. Commissioner Tyler asked that Page 2, Item 4 be corrected to read "36-feet wide". City Attorney Kathy Jenson asked that the minutes be corrected to state that she was present at the meeting and not Assistant City Attorney John Ramirez. There being no further corrections, it was moved and seconded by Commissioners Abels/Kirk to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None. VI. PUBLIC HEARING: A. Village Use Permit 2001-009; a request of Starlight Management, Inc. for approval of architectural, landscaping, site plans, lighting plans, and sign program for a multi -tenant office building located at 78-099 Calle Estado. G:\WPD0CS\PC6-26-01.wpd 1 357 Planning Commission Minutes June 26, 2001 1. Commissioner Kirk excused himself and left the dies due to a possible conflict of interest due to the proximity of his residence to the project. 2. Chairman Robbins opened the public hearing and asked for the staff report. Associate Planner Michele Rambo presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Chairman Robbins asked if there were any questions of staff. Commissioner Abels commended staff on the presentation. 4. Commissioner Tyler stated he would like to act on this project even though there was no General Plan Amendment application submitted to not hold the developer up. Staff stated it was being prepared and the Commission could not act until an application was submitted. Commissioner Tyler asked if the parking plan could be enforced as presented. Staff stated it was up to the Commission. 5. Chairman Robbins asked if there was on -street parking and how many spaces were available. Staff stated there were parking spaces on Calle Estado as well as being provided in their parking plan. 6. Commissioner Tyler question Condition #18 in regard to the size of the trees. Staff stated this condition could be eliminated as the trees were already planted. Commissioner Tyler asked that Condition #23 be changed. Staff stated it would be changed to read, "...from the centerline in the travel lane..." 7. Commissioner Butler asked about the color exhibit and if the applicant had agreed with the Architecture and Landscaping Committee's (ALRC) conditions. Staff stated the applicant had concurred with the ALRC's recommendation and presented the color board. 8. Chairman Robbins stated his concern was the rear of the building as it was extremely plain. He would like to see more architectural detail. In regard to Condition #25 he questioned the configuration of the building as it did not provide a place to install the fire riser and detector check except in the sidewalk. Senior Engineer Steve UO2 G:\WPDOCS\PC6-26-01.wpd 2 358 Planning Commission Minutes June 26, 2001 Speer suggested it be placed under the stairwell on the front of the building. Staff would add a condition requiring the applicant to work with staff on the location. 9. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Skip Lench, representing the applicant and who prepared the preliminary plans for the project, stated they could address Chairman Robbins concerns on the rear elevation and the fire equipment. 10. Commissioner Butler asked if elevators would be added to accommodate the handicapped on the second story at any time. Mr. Lench stated it depends on the scale of the project. It is not economically feasible unless the business is of size to off -set the cost. 11. Commissioner Tyler asked if there would be any street addresses on the building. Mr. Lench stated signage is discouraged, but they could add the address. Commissioner Tyler asked if there were any requirements for commercial buildings to have an address on the building. Staff stated the would require the applicant to work with the fire department in regard to this requirement. 12. Chairman Robbins asked if there was any other public comment. There being no further public comment, Chairman Robbins closed the public hearing and opened the project for Commission discussion. 13. Commissioner Tyler asked if they could address Condition #37. Staff stated it was in the process. 14. There being no further discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2001-089, approving Village Use Permit 2001-009, as amended. a. Condition 18 deleted b. Condition 23 "centerline of the travel lane" C. Condition #25: Staff will work with the applicant for a non - obtrusive location of the fire equipment. d. Condition #38: Prior to issuance of a building permit the applicant shall redesign the rear of the building to include design articulation. G:\WPDOCS\PC6-26-Ol.wpd 3 U 9 5 J Planning Commission Minutes June 26, 2001 ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: Commissioner Kirk. Commissioner Kirk rejoined the Commission. B. Environmental Assessment 2001-418, General Plan Amendment 2001- 077, and Zone Change 2001-100; a request of NRI, La Quinta Limited Partnership for certification of a Mitigated Negative Declaration of Environmental Impact, approval of a pre -annexation General Plan designation from County designation 2B to Low Density Residential and a Zone Change from County designation A-1-20 to Low Density Residential for the property bounded on the north by Avenue 52, on the east by Monroe Street, on the south by Avenue 53, and on the east by the existing City limits. 1. Chairman Robbins opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Abels asked staff to confirm that the Ms. Waters would be able to maintain her agricultural operation as it now exists. Staff stated that is correct unless the operation ceases to operate for over a year. In that case it may not. If, however, the City adopts an Agricultural designation and zones this property as Agricultural, then the use can continue forever. 3. Commissioner Kirk asked what legal counsel's opinion on the letter received from Ms. Waters attorney in regard to the City's CEQA documentation and process. City Attorney Kathy Jenson stated that in regard to the allegations that they would not be able to change crops or replant, that is obviously incorrect under the City's Zoning Code. With regard to the issue of a proposed residential development, at this time there is no residential project application. At such time as an application is received and is being processed, it would be appropriate at that time to formulate mitigation measures that would provide notice to prospective property owners in this location. At this time it would be premature. In regard to the Agricultural issues, it is her understanding there are no Williamson Act contracts according to the environmental documents. Community Development Director G.\WPDOCS\PC6-26-01.wpd 4 v 0 4 360 Planning Commission Minutes June 26, 2001 Jerry Herman clarified that since the environmental document had been prepared, it had been learned that two parcels did have the Williamson Act contract, but applications have been applied for, for non -renewal. This has to be completed before the property can be annexed. Commissioner Kirk asked how the Williamson Act applies here in regard to Ms. Waters property. Staff stated he did not know if Ms. Waters property was under the Williamson Act. Commissioner Kirk asked if the statements in the letter in regard to the overdraft issue is it also not right. City Attorney Kathy Jenson stated that was correct. 4. Commissioner Butler stated that during the public hearing process of the Country Club of the Desert, these issues were addressed at that time by Ms. Waters. Staff noted that when the Country Club of the Desert was approved by Council it was conditioned to inform property owners of this use. There is no application on this site and therefore there is no way of conditioning it at this time as this is only a pre -zoning application only. 5. Commissioner Tyler asked staff to identify Ms. Waters parcel. Staff did so. Commissioner Tyler asked if the action being taken by the Commission at this meeting would place any restrictions on her property in regard to what she could do. Staff stated that it had been the direction of the City Council to preserve the agricultural and equestrian uses. Staff is drafting language to do this in the General Plan update. Commissioner Tyler asked what would determine the zoning and her uses in the interim period. Staff stated this preannexation zoning and General Plan designation has no affect on Ms. Water's property until such time as LAFCO officially annexes the property. These applications have to go to the City Council for public hearing. The applications are then prepared and submitted to LAFCO with the appropriate fees. LAFCO normally takes four to six months to process an application and at the end of that time the zoning would be in place. This could take up to a year and a half before the overlay was in place. Until that time, the only restriction on her property would be that she could not add or enlarge any agricultural buildings. The residential units are not affected. If the Commission directed staff to do so, staff could prepare an amendment to the Zoning Code in regard to nonconforming uses. 6. Chairman Robbins asked if the City had any a agricultural zoning. Staff stated that at this time there is no such zoning, and therefore could not annex this property in with an agricultural zoning designation. Chairman Robbins stated his concern was that this property owner was being asked to go on faith that the City will U O 5 �� s 361 Planning Commission Minutes June 26, 2001 do this. Is the entire area being considered for annexation under farming. Staff noted it is mostly sod farming, equestrian, or farming uses. Chairman Robbins noted that if the land is developed, the water usage would be the same whether it is being farmed or has residential uses. 7. Commissioner Kirk asked if Ms. Water's property could be removed from the annexation area. Staff stated it could be done, but LAFCO prefers an annexation area to have squared off boundaries, but the final decision is up to LAFCO. Staff noted that if this property is left out of the annexation and decides at a later date to annex into the City, the property owner at that time would be responsible for paying all the fees for the annexation. 8. Chairman Robbins asked if the applicant would like to address the Commission. Ms. Nancy Aaronson, representing NRI, La Quinta Limited Partnership, stated that they and Mr. Debonne own 80% of the annexation area. They currently do not have plans for the site, but do expect their use to be compatible with any agricultural uses. 9. Commissioner Butler asked how the applicant could address the issues raised by Ms. Waters. Ms. Aaronson stated she had briefly read the letter prepared by Ms. Water's attorney, but some of the issues sited as being unique to a farming operation are very much applicable to a golf course operation. They run heavy equipment, machinery, fertilizers, workers coming and going, the application of chemicals, pesticides, very much like a farming operation. In the event they were to develop this site with a golf course, they would be sensitive to the agricultural operation. 10. Commissioner Tyler stated he is aware of the noise issues of a golf course living in close proximity to one. He asked Ms. Aaronson to identify who NRI was in regard to the Country Club of the Desert. Ms. Aaronson stated this is a third partnership with related partners. They are all affiliated. 1 1 . Chairman Robbins asked if there was any other public comment. Ms. Waters stated that she lives on a golf course and it is a different type of operations. Her operation involves a lot of machinery being operated during the middle of the night not just 5:00 or 6:00 in the morning. The chemicals they use are not the same as a golf course operation. In addition, she is concerned that they had to drill down an additional 700 feet to reach ground water as their water source had dried up. Therefore, she is V176 G:\WPDOCS\PC6-26-01.wpd 6 362 Planning Commission Minutes June 26, 2001 concerned what will happen when the golf courses go in. Her concern is that the neighbors will eventually object to her farming use and she will have problems continuing her farming operation. She would suggest there be a 500-foot buffer between the two uses. She would like to be left out of the annexation. 12. Chairman Robbins stated the Country Club of the Desert will be using canal water which will have no affect on the ground water. They will have domestic wells for people uses. There are farmers who continue to use ground water for farming and this is one of the issues that need to be addressed. The overdraft of the water in this location of the Valley is due to the water for people to drink and for farmers who chose to use ground water for farming. In the overall picture, the site is better off with residential uses than farming. 13. Commissioner Butler explained that pre -annexation does not take away Ms. Water's rights to farm. Ms. Waters stated her concern is that when people do move in, they will be before the Council complaining about all the things that she is required to do to farm her property. 14. Commissioner Tyler asked if Ms. Water's concerns were with the impact her farming operation would have on the potential future residents. Ms. Waters stated yes, and those issues raised in the letter written by her attorney, Mr. Hargraves. Commissioner Tyler stated that whether or not she is annexed, the project will be built, and the issues she is concerned with will still exist. 15, Ms. Gayle Cady, 82-831 Avenue 54, stated this is the first time she has heard any mention of the possibility of an agricultural zone in the City of La Quinta. The parcel in question is in a prime equestrian as well as agricultural area. She does not know if it is true or not that an agricultural use would use the same amount of water as a residential use. Due to the location of this site next to the polo clubs and Desert Horse Circuit, we have the largest conglomerate of horses west of the Mississippi. This needs to be taken into consideration because the smell of horse manure will become an issue to these residents. She is also concerned about the noise ordinance which would not allow tractors to operate at all hours of the night. Community Development Director Jerry Herman stated that under City ordinances there are no ordinances regarding agricultural machinery. City Attorney Kathy Jenson stated there is a general noise ordinance in the Nuisance Section that says it is a nuisance for a person to make cause, or suffer, or 007 G:\WPDOCS\PC6-26-Ol.wpd 7 V 363 Planning Commission Minutes June 26, 2001 permit to make unnecessary sounds which are physically annoying to persons of ordinary sensitivity, etc. There is a section that pertains to construction specific hours and days for construction noise, but the Code clearly anticipates that existing, nonconforming uses can continue in its intensity, so it is a good argument that the Code would allow the existing levels of noise. If there is an existing use that is established that may create nuisance effects, if there is residential development coming to that area, it will not be considered a nuisance because it is first in time. 16. Commissioner Tyler stated he was surprised to hear Ms. Cady state that this is the first time she has heard mention of an agricultural overlay. He has attended many of the annexation and General Plan hearings and at each meeting the discussion has been to leave agricultural as it is where it is until the property owner want to make the change. Staff noted this has been the City's direction since annexation first started. Ms. Cady stated she was addressing Chairman Robbins comment directly as she was not aware of a specific zone for agriculture and/or equestrian. In addition, the horse industry brings in approximately $2 million dollars annually to the community. 17. Ms. Ellen Lloyd Trover, 82-150 Avenue 54, noted there is no equestrian overlay mentioned in the draft EIR prepared for the General Plan update. She does not understand the agricultural overlay and she is a retired attorney and does have a little experience in reading legal documents. To her it is premature to define what these things say until they can see the final ordinance is writing. Therefore, she does not know what Ms. Waters would be able to do. It is her understanding in listening to the time table explained by staff, to bring the annexation to LAFCO, but obviously it is unknown what will happen during the hearings before it goes to LAFCO, nor do they know the exact process before LAFCO or disputes that may delay it. Therefore, they are considering an indefinite time that Ms. Waters may have to operate under a system where we do not know whether or not she would be able to change her current operation should she need to modify them to continue her business. Also, we do not know exactly what the overlays will allow. She is concerned about the ground water use in the Valley. If this area is rezoned for Low Density Residential then they are talking about at least a potential for four houses per acre. For Ms. Waters property that would mean four houses that would be using ground water which would be an increase in the demand for more ground water to be used u 0 8364 /J G:\WPDOCS\PC6-26-01 .wpd 8 v 6 4 Planning Commission Minutes June 26, 2001 than her one residence uses. She is aware that CVWD has a Water Management Plan, but as she understands it the EIR is not prepared yet. It is a multi -agency plan so who knows how long it will take to get all the agencies into conformity and agreement with this plan or how long it will take to get it adopted and what modifications may take place during the public hearings. If the plan remains as it is written today, it will be the year 2019 before we stabilize the ground water overdraft. She realizes this is not a huge project, but she does realize we have to start looking at every single project and assessing its impact on ground water, because we have to remember we live in the desert and without water we will have nothing here. She is unsure what she is objecting to except the "ifiness" of the project. 18. Commissioner Abels noted that the City is very concerned with water uses. 19. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and opened the project for Commission discussion. 20. Commissioner Tyler stated that most of what has been stated is probably beyond what can be decided at this time. 21. Commissioner Butler stated he knows CVWD has taken into consideration the ground water problems in the Valley and are putting in ponds that will regenerate the sources. In considering the applications that are before the Commission, he does not have as many concerns as he will when an application for development is brought before the Commission. 22. Commissioner Abels stated there will be many issues both pro and con in regard to annexation and the Commission will have to address them as they come up. 23. Commissioner Kirk stated the issues are not right for consideration until a specific project is proposed. Ms. Water has shown a lot of good sense by addressing this at an early stage. Some of her concerns cannot be addressed at this time in regard to conditions which could mitigate those concerns, as there is no application before them for development. He reminded the Commission of another project that was considered by the Commission. There were different, conflicting land uses, but there the property owners of the Low Density Residential were given notice when 009 G:\WPDOCS\PC6-26-01.wpd 9 365; Planning Commission Minutes June 26, 2001 they bought their property that there would be a condominium project with higher density next to them. They all received the notification and signed off on knowing it would be there. Yet, when that project came before the Commission, they protested the development of the project. Ms. Waters is right, the proposed project will be a wonderful project, and the people buying there will object to the equipment used in her farming operation. Therefore, he does agree that she has a right to be concerned. At the same time, he concurs with Commissioner Butler, development is going to occur whether or not it is in the City or County. There are three options before the Commission: 1) approve the request as proposed; 2) reject it; or 3) approve the request for everything except Ms. Waters property. Therefore, he would suggest that at this time they remove Ms. Waters property from the annexation area. He would caution Ms. Waters that there is an old saying about "being in the tent versus doing something out of the tent". She may want to reconsider this decision. From his perspective he would rather be in the City addressing his neighbors rather than being in another jurisdiction. When she has to come before the Council to request a setback for this project, she will be in the County rather than in the City. She needs to make some strategic decisions. She knows the project will be developed and should be looking at this in how best to approach it. 24. Chairman Robbins stated he has a lot of compassion for Ms. Waters, but what they are considering is an eventual annexation. An annexation in and of itself does not change the land use or any impact on what is currently there. He would agree that Ms. Waters would be better off as part of the City rather than outside the City limits. He would suggest they make a recommendation that the City move forward with the annexation directing staff to start the process of putting the equestrian/agricultural zoning in place. 25. Commissioner Butler asked staff if creating a new zoning would be contrary to what they are trying to achieve. Ms. Waters wants to retain her use and it has never been the City's desire to remove the use. Staff stated we do not have an agricultural zone or land use in General Plan or Zoning Code. In order to accomplish what Ms. Waters wants we would have to continue this public hearing and staff would have to create a land use designation and policy for agricultural. Staff would have to create a zoning text amendment for agricultural uses and then schedule those for public G:\WPDOCS\PC6-26-Ol.wpd 10 U lJ Planning Commission Minutes June 26, 2001 hearings before the Commission and City Council. This is the only way her property and use could be made conforming. The other option is to remove her from this annexation and address it when the other annexation is brought forward which may be as much as a year to two years away. Commissioner Butler asked if her property was removed would it have any affect on the proposed annexation. Staff stated it would be submitted to LAFCO for their decision. 26. Chairman Robbins asked if Ms. Waters was the only property owner not included on the application. Staff stated that was correct. 27. Commissioner Abels asked staff to clarify what was before the Commission. Staff explained that what was before the Commission was preannexation zoning and land use. 28. Commissioner Tyler stated the Council has continually reiterated that the City is not actively pursuing annexation. We are reacting to those requesting to be annexed. 29. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2001-090, recommending to the City Council certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-418, with the clarification on what properties are within the Williamson Act designation and have been noticed to discontinue. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: None. 30. It was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 2001-091 recommending to the City Council approval of General Plan Amendment 2001-077, subject to the findings and the elimination of APN 767-200-01 1. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: None. U11 G:\WPDOCS\PC6-26-Ol.wpd 11 367 Planning Commission Minutes June 26, 2001 31. It was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2001-092 recommending to the City Council approval of Zone Change 2001-100, subject to the findings and the elimination of APN 767-200-01 1 . ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: None. VII. BUSINESS ITEMS: A. Sign Application 20001-554; a request of Palm Royale Country Club for approval of a monument sign to be located at the southeast corner of Washington Street and Fred Waring Drive. 1 . Chairman Robbins and Commissioner Tyler excused themselves and withdrew from the dias due to a possible conflict of interest due to the location of their residences in proximity to the project. 1. Vice Chairman Abels asked for the staff report. Associate Planner Michele Rambo presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Vice Chairman Abels asked if there were any questions of staff. Commissioner Butler asked staff to clarify what they were recommending in regard to the size of the sign. Staff stated the face is six feet six inches and the base is an additional 18 inches. Planning Manager Christine di lorio stated the Code defines the height as being at the grade of the sign. Commissioner Butler asked if lighting was being proposed. Staff stated it would be externally illuminated with flood lights. 3. Commissioner Kirk asked who approved the original sign. Staff stated the last sign was approved by the City. Commissioner Kirk asked what the rationale was for approving a sign that did not conform to the Code. Staff explained the applicant had requested an adjustment that was approved initially because of the distance of the entry from the corner. Staff went on to explain other developments that have the additional signs. 4. Commissioner Butler asked if the sign would have the phone number. Staff stated they are recommending the phone number be removed. Commissioner Butler asked if the restaurant sign, G:\WPDOCS\PC6-26-01.wpd 12 U 1 368 Planning Commission Minutes June 26, 2001 just before the entrance on Fred Waring Drive, would be allowed to remain. Staff stated off -site premise signs are not allowed and they would contact Code Compliance to check on the sign. 5. There being no further questions of staff, Vice Chairman Abels asked if the applicant would like to address the Commission. Mr. Skip Berg, representing the applicant, asked who was responsible for asking his client to remove the sign for the street widening. Staff stated it was a CVAG project and included with the widening of Washington Street. Community Development Director Jerry Herman stated encroachment permits were needed to widen the street which required the sign to be removed. The City probably requested the removal to complete the street widening. Mr. Berg stated the prior sign was larger than what they are requesting. Staff stated that based on the sign originally approved, it was 6- feet high from the base and six feet across. Mr. Berg asked if he could replace the sign as it was originally approved. Staff stated as long as it conformed to what was originally approved. Mr. Berg questioned the size of the sign in regard to the base as it fits on the berm. Why did the overall size include the base? They would agree to having a planter with the sign for an overall 24 square foot signage. 6. Vice Chairman Abels asked if there were any questions of the applicant. Commissioner Butler asked the applicant to explain the lighting. Mr. Berg explained the lighting and stated they do not want a bright light. 7. There being no further discussion, it was moved and seconded by Commissioners Butler/Kirk to adopt Minute Motion 2001-012, approving Sign Application 2001-554, with an 18 inch base and six foot sign. Unanimously approved. Chairman Robbins and Commissioner Tyler rejoined the Commission. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of June 19, 2001. G:\WPD0CS\PC6-26-01.wpd 13 u13 369 Planning Commission Minutes June 26, 2001 X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Butler to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held July 10, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:57 p.m. on June 12, 2001. Respectfully submitted, B tty awyer, Executive Secretary City of La Quinta, California u14 G:\ W PDO CS\PC 6-26-01 . wpd 14 370 REPORT/INFORMATIONAL ITEM: /$ MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 6, 2001 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architecture and Landscaping Review Committee was called to order at 10:07 a.m. by Planning Manager Christine di lorio, who led the flag salute. B. Committee Members present: Dennis Cunningham, Bill Bobbitt, and Frank Reynolds. C. Staff present: Planning Manager Christine di lorio, Associate Planner Michele Rambo, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of May 2, 2001. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the minutes as submitted. V. BUSINESS ITEMS: A. Capital Property Improvement Program 2001-010; a request of Mr. Heinz Steinmann for funding to repair stucco and paint exterior of building and retaining wall, install screening/shade cloth on chain link fence, repair sprinkler system and install new landscaping, and install parking stops on the north side of property located on the west side of Avenida Bermudas - United Stated Post Office building. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 371 GAWPD0CS\ALRC6-6-01.wpd 1 Architectural & Landscape Review Committee Minutes June 6, 2001 2. Committee Member Cunningham asked if the Post Office was moving. Staff stated not at this time. When and if a new post office is built this office will stay at this location. 3. Committee Member Reynolds stated his concern was the chain link fence. If he was to approve the funding request he would want the fence removed. 4. Committee Member Bobbitt asked about the wall on the north side of the building. Discussion followed as to where the retaining wall was located. 5. Committee Member Cunningham stated he was not in favor of the shade cloth as it would only be a temporary fix. He would suggest that if the chain link fence were to stay, then the insert slates should be used instead of the cloth. 6. Committee Member Bobbitt stated the chain link fence is not an asset to the community. 7. Committee Member Cunningham stated it is a nonconforming use and at least with the inserts the interior is not visible from the street. Discussion followed relative to the different improvements to be made. 8. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-025 recommending approval of Capital Property Improvement Program 2001-010 with the deletion of the shade cloth. Unanimously approved with a total score of 90. B. Village Use Permit 2000-009; a request of Starlight Management, Inc. for review of landscaping and architectural plans for a multi -tenant general office building within the La Quinta Village. 1. Associate Planner Michele Rambo presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Staff introduced Skip Lench, designer for the project, who explained the newest revisions to the building. 3. Committee Member Bobbitt asked if there were any setbacks on this lot. Staff stated no. u02 G:\WPDOCS\ALRC6-6-Ol.wpd 2 377 Architectural & Landscape Review Committee Minutes June 6, 2001 4. Committee Member Cunningham stated he liked the revisions as proposed. He asked if the applicant could use a flash tile to soften the look. Mr. Lench stated he had done a modification to the mudding on the tile roof on another house and he would ask staff to look at it. They used three different colors and added mudding on a random basis. Committee Member Cunningham asked about the railings. Mr. Lench stated they used metal to have it last with wood beams. Committee Member Cunningham suggested they use a metal railing as well using texture and design. 5. Committee Member Bobbitt asked if planters with vines could be added to the back of the buildings. On the front, less landscaping is better due to the building being so close to the street. Staff stated the City has a landscape plan for the street frontage and the applicant will have to conform to that plan. Mr. Lench stated they could add some planters to the rear elevation to soften the look. 6. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Reynolds adopt Minute Motion 2001-026 recommending approval of Village Use Permit 2001- 009, subject to the conditions as modified. a. Condition #1: Prior to issuance of building permit the balustrade shall be replaced with metal railing and pickets and the roof shall include design relief through random mudding and colors. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architecture and Landscaping Review Committee to a regular meeting to be held on July 11, 2001. This meeting was adjourned at 10:44 a.m. on June 6, 2001. Respectfully submitted, ?BTgSAWYER, Executive Secretary City of La Quinta, California 003 G:\WPDOCS\ALRC6-6-0l.wpd 3 373 DEPARTMENT REPORT: 3- A JULY 25-27 AUGUST 7 AUGUST 21 SEPTEMBER 4 SEPTEMBER 12-15 SEPTEMBER 18 OCTOBER 2 OCTOBER 16 CITY COUNCIL'S UPCOMING EVENTS LEAGUE OF CALIFORNIA CITIES MAYOR AND COUNCIL MEMBERS FORUM - MONTEREY CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING - CANCELLED LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - SACRAMENTO CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 374 July 2001 Monthly Planner 1 2 3 4 5 6 7 2:00 PM City Indepen- 12:00 PM 12:00 PM CVAG Council it dence Mayors Lunch Human/Comm.- Meeting Day 7:00 PM Special Adolph (City City Council Hall Closed) Meeting (Vista Santa Rosa) 8 9 10 11 12 13 14 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Safety -Perkins Mosquito Pena Energy/Envi- 12:00 PM Transp. Abate. -Perkins 10:00 AM ARLC Sniff -Perkins 7:00 PM Plan- 5:30 PM Invest- 7:00 PM Cultural 7:00 PM Commu- ning Commis- ment Advisory Arts Commission nity Service Commissions Sion Meeting Board 15 16 17 18 19 20 21 9:00 AM CVB- 3:30 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 22 23 24 25 26 27 28 6:00 PM League 7:00 PM Plan- 4:00 PM DRRA 9:00 AM of Calif. Cities- ning Commis- Airp-Henderson LAFCO- Riv.Div. sion Meeting Henderson 29 30 31 6:00 PM CVAG- Exec Com-Pena une tS MT W T F ST F S1 22 3 43 4 5 6 7 8 99 10 1110 11 12 13 14 15 16 16 17 1817 1c:1 18 19 20 21 22 23 3 24 2524 25 26 27 28 29 30 0 31 Printed by Calendar Creator Plus on 7/12/2001 375 August 2001 Monthly Planner .. ...I T .. .. .. 2 3 4 July September MT W T F S S MT W T 1 3� 8 9 10 11 12 13 14 2 3 4 5 65 :2. 7AMALRC 16 17 18 19 20 21 9 10 17 11 12 12 18 19 2023 23 24 25 26 129 27 28 23 24 25 26 2 30 31 30 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 12:00 PM Council Pena Energy/Envi- Meeting 5:30 PM Invest- Sniff ment Advisory 7:00 PM Cultural Board Arts Commission 12 13 14 15 16 17 18 10:00 AM Public 7:00 PM C.V. 3:30 PM Historic Safety -Perkins Mosquito Preservation 12:00 PM Transp. Abate. -Perkins Commission -Perkins 7:00 PM Plan- 6:00 PM League ning Commis - of Cities-Riv.Div. sion Meeting 7:00 PM Commu- nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG 9:00 AM Henderson Human/Comm- LAFCO- 2:00 PM City Adolph Henderson Council 4:00 PM DRRA Meeting Airp-Henderson 26 27 28 29 30 31 6:00 PM CVAG- 7:00 PM Plan - Exec Com-Pena ning Commis- sion Meeting d„ Printed by Calendar Creator Plus on 7/12/2001 376 September 2001 Monthly Planner City Council Meeting - Cancelled Labor Day (City Hall Closed) 10:00 AM ALRC 12:00 PM Mayors Lunch 10:00 AM Public 1 7:00 PM C.V. 1 9:00 AM League 112:00 PM Safety -Perkins 12:00 PM Transp. Mosquito Abate. -Perkins of Cities- Riverside Div. Energy/Envi- Sniff -Perkins 6:00 PM League of Cities-Riv.Div. 7:00 PM Commu- 7:00 PM Plan- ning Commis- Sion Meeting 9:00 AM RCTC- Pena 5:30 PM Invest- ment Advisory 7:00 PM Cultural Arts Commission nity Services Board ea ue o a i . sties nm Commission 17 18 19 20 9:00 AM CVB- 3:30 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 6:00 PM CVAG- 7:00 PM Plan - Exec Com-Pena ning Commis- sion Meeting 12:00 PM CVAG 9:00 AM Human/Comm- LAFCO- Adolph Henderson 4:00 PM DRRA Airp-Henderson S MT W T F S 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 262728293031 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 7/12/2001 377 DEPARTMENT REPORT: 3-13 c&ty44QuiKrw MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: City Clerk June Greek DATE: July 17, 2001 RE: Meeting Schedule for Joint City Council/Commission Meeting The City Council has directed joint meetings be scheduled semi-annually with the Planning Commission and annually, in September, with the other City Commissions. The Council met jointly with the Planning Commission on April 4th of this year. Past practice has been to schedule these joint sessions on a Tuesday in September when City Council meetings are not scheduled. The Planning Commission is scheduled to meet at 7:00 P.M. on Tuesday, September 11th and 25th and the City Council will meet on September 18th only, having canceled the meeting of September 4, 2001. The schedule used last year was to meet with the Planning Commission and Architectural and Landscaping Committee, in the Study Session Room, beginning at 5:00 p.m., prior to the Planning Commission's regularly scheduled meeting. The remainder of the joint meetings were scheduled with the Community Services Commission at 6:45 p.m., with the Cultural Arts Commission at 7:15 p.m., with the Historic Preservation Commission at 7:45 p.m. and the Investment Advisory Board at 8:15 p.m. If this timetable is Council's preference again this year, staff will make those arrangements on whichever date the City Council selects. Staff suggests adding a 10 to 15 minute break during the evening, possibly at 7:00 p.m., between the joint Council/ Commission meetings. 378 La�T� DEPARTMENT REPORT: 41—A F OF TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: July 17, 2001 / o RE: Monthly Department Report - June 2001 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of June. The reports depict the following highlights: • Year to date building permit valuation is $99,275,41 1.25 which represents an issuance of 1,741 building permits through June; • 1,597 animal control cases have been handled through June; • 1,549 code compliance cases have been initiated through June; • 12 new licenses were issued to La Quinta based businesses in June. 379 '.(o. 0 O 0 T 0 O m 0 0 0 O '.0 '. '.0: o, o', Ip :01 10 joi l0 0, 0 0 O 0 O 0 O o O n N W .. 0) O !A 0. 0 V -C O O IA. 0. 0 C' 01 0 0 O 0 N O IA of O G N qU J Y N 0Ono IL GP » - w IV --m-- -_0_ -- o CID �o 0_-0 -------- 0 0 - _.-- 0 _ 0' -0� - 0� o - 0 - 0 - -0- -o (o � r O O O O 0. O 0 0 0' O O O O O O M = m O m O O O O O O O O O O O O O O N Z Z Z N FA O M di fA 69 /H M lA fA 6-1 fA M M IA W wr O 0 N Q . 0. .O. _n" .co _0. _N. _O_. .v. 0. 0. 0 .IN . N M. .O. O. IN w O N O. fA N r 0 W (0 M O V 6 N V t0 N N N N a0 M of V O kA IN O r N O N N (O O F CT O N O M N N N a0 O 0 O O NO N d1 i . O a r M co (a V FA N M O (0 ` r (A V fA O Vi N W (0 m (A fA b'i N W LL y p M O a00 7 N N N O 0. O O W O O N (D n m w m N 0 fAe0 L6 CIS N N O 't0 (D N. iM IO (0 0' O 0 O I P.: O (D O bN9 IN N U1 O rn O v O rn O N O o O 0 A o ID m 'O N 00 o o O (D O N -O v O o O (o N Olt N U (h Lij 6 In 0 V h co O V V a) M O (O (`l N cp V N 'O O M n A CID r r w N N, A co O O (0 (D r f0 c0 V N (0 (0 r N V M Q N p ~ r O C5 O (0 N n 'fA 0'. 6, 'r r V N. 0 'M. r V M O. 0 r V N r r F Z J N r r 0 O (0 0 N (A (0 r M� M� � r N� rW �- w V MW MN O N OO Q M H m N W- f di W LL K Z J. -. M O N M O O O m O O f0 O O N N O 0. Q } z f Z Z m O) to M N OD O W N M M O N O O O N O 0 O) W M W O O V O Cl) V U p Q 0 O O N N 0 N I� 0 CD(0 M m N J V} r N O N OD M (A t0 W (0 N b9 N m N H V co M IN V A N I mEo bA9 W F Z 0 O N O 'O 'O IN. O 7 O '.O O O O O O O O r O O O O O (0 O (0 O O O O O O O 7 O Of 2 co O I O (A O I N I N ', r O 10 O O (0 (0 0 (0 W O O 0 0 (0V D) �', 0 � O (A V. r I0 I 0 e- IH a0' 0 'M IN' N M m O N N 0 IN m O (D'. O r W1 (D N Irk f0 fA'. W V H V N N iR N (A M 0 (0 6 N. iN N Ol A IO I(0 (A t9 fA di. 1A '.fA N M. NMI i9 N ---__: - V O c0 (0 -6 -(-- --- N. --_ -_ r aD N .. _(0 O aD. NV r. N. V .r. N .M. W. N V. N :O On .n LO 0 F } O J W U) .0. co N. N. �. .O_ .r.. M.. .O. V. .N,V M. O. V H> Z Z W 2 J J '.Z �. J _..... LLI0. x (j. � W ~ 0 Q W W p N Z J p J J Z J p O C.)J of J. w 2 - Q O J Q z w x ¢ Q Q LL� Q w .� Q .v .z z 0- .g g O _ W _Z z LLJ OW LL W Z Z J LLJ N JU' � � p m U 2 O U O Q i p p'. Q a Z x O o L w O w. m a ¢ Z o Iw Lu Iw ~ 0 IL. 380 002 ANIMAL CONTROL REPORT FOR: June 2001 Steve Alexander and Jackie Misuraca ANIMAL PICKUPS June Does Alive 34 Dead 9 OTI 2 Cats Alive 10 Dead 3 Other Animals Alive 13 Dead 12 YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE O1 DATE 00 HANDLED June DATE 01 DATE 00 224 244 29 21 57 0 90 76 35 37 64 36 48 54 Bite Reports 6 19 13 Animal Trap Set Ups 4 43 44 Cruelty to Animals 2 7 9 Vicious Animal Restraining 0 0 TOTAL ANIMALS Special Hour Patrols 16 54 Alive 57 378 356 Zoning Dead 24 112 148 Violations 3 14 OTI 2 21 0 Lost & Found 35 211 TOTAL ANIMALS REMOVED Animal Rescue 6 6 83 511 564 Outside Agency —0-- 0 City Reclaims 7 60 Other 20 95 TOTALS 99 509 VIOLATIONS: No Owner Warnings Citations Dogs at Large 20 0 15 Noise Disturbance 0 1 0 Defecation removal 0 0 1 License Violation 0 0 16 Other 0 1 0 Monthly Total 20 2 32 YEAR TO DATE 164 20 393 TOTAL MONTHLY INCIDENTS HANDLED: Jun 01- 236 / Jun 00 - 243 YEAR TO DATE INCIDENTS HANDLED: Jun 01 - 1 597 / Jun 00 - 1 387 1 P 162 23 12 54 113 521 381 CODE COMPLIANCE REPORT FOR: June, 2001 June 01 YEAR TO DATE 01 YEAR TO DATE 00 ABATEMENTS: Nuisance Abatements Started Weed Abatements Started Vehicle Abatements Started Dwelling Abatements 75 13 Started 0 TOTAL STARTED 187 TOTAL COMPLETED 115 630 5 1549 1142 329 26 516 59 930 1237 Home Occupation Inspections 8 53 80 Business License Inspections 0 13 109 Garage sale permits Issued 140 772 755 38^ G§§§§§k§kkk ) 2� a. LLI 0 zZ e 02 : of ofj\\/uj<j j/ �0LUz \ \// ;*0§DI<!` E a»c»awIL0z §0<uiw 0= LU Z sage;!laS2;Q «) |§J¥2;FC«6 `2©Ekfl, {(\}k\k(k(\kk k 2»!!!!!!!!!!! « <F-M$$MM »2¥¥##ki!__;i l==DDDDaaaaaa 25555!!!5!!!5 to z Of < \ z \ - 2 \ ! en f `0R z / _ §( 7� ![[�E _ �W c mwLL, C()��§ o0<w kr -6 |\(§\jleewWz !lozo` /)\ k(7)|\wls82;w e« C0000 ��la �\3 ®\&§QNmmm G\; Q,a00000c=GCB 383 DEPARTMENT REPORT: 5-A V Fr U ` '�CFM OF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: JULY 17, 2001 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF JUNE 2001 Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of June. 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L t s U O L ++ to +� m a) c + x + �p L E�o :y m o a' o E 3 E cL >m> a, C>t a) aD o o c E O c j +U) p a7 E O' CA Q E O u) Om > Q.Ew d p O (n i� O i O a7 c c C7 oN Ny#•� o y o U E d 'v c 0 m N a) E J o aa) Eaw Q 0o E (D >, (O N 'O E ac) r)QU o m E O NO a) Q N W I O U d N X J p H (D a n U) 381 r- H 0 a w D Q F- cn U w i 0 1. a J Q V w a Cl) OIL M M m O 0 m CF)1 O _WU d V W y jn N O N O a w W N W o' m E o o 0 ° o e 3° - U in O O w r 0 ^ in N 0 0 c Ln 0 0 L n 0 c 0 0 o a O E rMi d fU Q a 9 +Mir +Oi1 J M Y O N d 0 $. c_ a CL c =N O a i m u W E V e a W a a W LU O W W C 7 c cc = a° c W W L C W W L IL H a i6 M r 10 d w N Q) w C7 Q w C7 w dJ c CL cWi « V r Y () C W C W C N N j E JC1 UU c O Z W LL o y O c y U W c N u W c u W F 0 a E m a E == a 390 DEPARTMENT REPORT: %' A w au&w w5 cF`N OF'tt�'9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COLkCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR DATE: JULY 17, 2001 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JUNE 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF AUGUST 2001: August 1 Intermediate Computers, La Quinta Boys and Girls Club August 2 *New Creative Writing Class August 3 Excursion to Disney's California Adventure August 4 La Quinta Golf Tour, Desert Willow Golf Resort, Mountain View August 6 *Monthly Putting Contest August 8 Photo Deluxe, La Quinta Senior Center August 8 Excursion to Medieval Times -Summer Camp Days 2001 August 9 Excursion to Aquarium of the Pacific August 11 La Quinta Golf Tour, Landmark Golf Resort August 14 Drawing - Level 2, La Quinta Senior Center August 14 Acrylic Painting, La Quinta Senior Center August 14 *Free Blood Pressure, Glucose and Cholesterol Screening August 16 *Free Medical and Insurance Counseling August 16 Fashion Island Shopping Trip, Newport Beach August 17 *Free HI -CAP Counseling August 18 La Quinta Golf Tour, Indian Wells Country Club August 18 Mastering Microsoft Excel, La Quinta Boys and Girls Club August 20 Youth Summer Escape, Fritz Burns Park Recreation Trailer August 21 *CPR Class August 21 *Free Hearing Consultation August 23 *'Back to School' Program and Luncheon August 25 La Quinta Golf Tour, Indian Springs Country Club August 27 Youth Summer Escape, Fritz Burns Park Recreation Trailer August 28 *Senator Jim Battin's Representative August 30 *Excursion to Palm Springs Air Museum * Senior Center Program, Class or Event 391 I Community Services Department Attendance Report for the Month of June 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 137 71 66 131 6 Special Events 242 217 25 4 4 Adult Sports 554 400 154 10 10 Senior Center 1363 1429 -66 85 81 Total 2296 2117 179 112 101 Senior Services Senior Center 525 595 -70 11 14 Total 525 595 -70 ill 14 Sports Complex Use LQ Baseball Assoc. 900 750 150 8 8 Total 900 750 150 8 8 Total Programs 1 3,7211 3,4621 259 131 123 Volunteer Hours Senior Center teL 735 752 -17 Meals on 631 611 2 Total Volunteer Hours 1 7981 813 -15 Monthly Revenue Senior Center $ 2,967.50 $ 3,452.50 ($485 Community Services $ 6,886.00 $ 11,206.00 $ (4,320.00) Rental Income $ 1,650.00 $ 1,562.50 $ 87.50 Total Revenue $ 11,503.60 $ 16,221.00 ($4,718) Revenue Year to Date Senior Center $ 58,950.11 $ 64,666.44 $ (5,716.33) Communit Services $ 63,640.00 $ 58,196.00 $ 5,444.00 Rental Income $ 10,171.50 $ 9,643.00 $ 5,285.50 Total Revenue to Date 1 $132,761.61 $ 132,505.44 $ 5,012.67 39^ 002 Community Services Program Report for June 2001 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga, Th. 5 10 17 34 -24 2 2 Continuing Yoga, Tu. 12 24 0 0 24 0 0 Latin Ballroom Dance 13 13 10 10 3 1 1 Beginning Computers 6 12 9 27 -15 2 3 Italian for Travelers 13 26 0 0 261 2 0 Drawing 151 301 01 0 30 21 0 Summer Art Blast 1 7 14 0 0 14 2 0 Summer Art Blast 2 4 8 0 0 8 21 0 Totals 751 1371 361 71 66 13 1 6 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Golf Tour, Sun City 60 60 52 52 8 1 1 Golf Tour, Gary Player 62 62 49 49 13 1 1 Golf Tour, Cimarron 56 56 56 56 0 1 1 Golf Tour, Landmark 64 64 60 60 4 1 1 Totals 242 242 217 217 25 4 4 2nn1 2001 2000 2000 2001 2000 Participants ITotal Participation IParticipants Total Participation Variance I Meetings Meetings Adult Sports Open Basketball M/T 74 74 80 80 -61 6 8 Adult Soccer League 120 4801 160 320 160 4 2 Totals 194 5541 2401 400 154 10 10 Recreation Totals 1 5111 9331 4931 6881 2451 27 20 Page 2 39? OOj Senior Center Attendance 2000 egister ota a ister otal Meetings a is ants artic� anon a ici ants arts anonVariance 2001 2000 Senior Activities Bridge, ACBL 108 108 123 123 -15 4 4 Bridge, Duplicate/Social 314 314 353 353 -39 13 13 Ice Cream Social 55 55 47 47 8 6 6 Monthly Birthday Party 26 261 36 36 -10 1 1 Monthly Luncheon 78 78 129 129 -51 11 1 Movie Time 68 68 86 86 -18 10 10 Putting Contest 6 6 6 6 0 1 1 Senior Activity Total 655 655 780 780 -125 36 36 Senior Leisure Courses Ballroom Dance 12 42 13 19 23 5 4 Ceramics 11 38 13 52 -14 41 5 Computer 3 3 25 25 -22 1 5 Computer Tutor 2 2 6 6 -4 2 6 Cooking 16 16 8 8 8 1 1 Exercise 50 430 52 440 -10 13 14 Senior Leisure Courses Total 94 531 117 550 -19 26 35 Senior Leisure Classes Bridge Lessons 61 61 0 0 61 4 0 Golden Tones 47 47 59 59 -12 4 5 Quilting 31 31 40 40 -9 4 5 Rug Hooking 31 3 0 0 3 2 0 Tai Chi 16 16 0 0 16 4 0 Woodcarving 19 19 0 0 19 5 0 Senior Leisure Classes Total 177 177 99 99 781 231 10 TOTAL SENIOR PROGRAMS 926 1363 996 1429 -66 85 81 Senior Services A.A.R.P. "55 Alive" 48 48 32 32 16 2 2 Ambassadors 59 59 63 63 -4 n/a n/a FIND Food Distribution 368 368 466 466 -98 51 5 Health Screenings 6 6 20 20 -14 1 3 Hearing Consultation 3 3 2 2 1 1 1 I.I.D. Energy Assistance 16 16 0 0 16 n/a n/a I.I.D. Energy Assistance - No Fee 1 1 0 0 1 n/a n/a Legal Consultation 15 15 8 8 7 1 1 Medicare Consultation 6 6 0 0 6 n/a n/a Share Meetings/Sign-up 3 3 4 4 -11 2 TOTAL SENIOR SERVICES 525 525 595 595 -70 11 14 SENIOR CENTER TOTAL 1451 1888 1591 2024 -136 96 95 Page 3 004 394 DEPARTMENT REPORT: 6-5 c&t,, 4 u S CF`y OF'M�'O TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO NCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: JULY 17, 2001 SUBJECT: BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY MAINTENANCE SCHEDULE Attached for your review is the maintenance schedule provided by the Boys and Girls Club of the Coachella Valley, La Quinta Unit, as requested by the City Council at the May 1, 2001 City Council meeting. Attachment: 1. Maintenance Schedule for the Boys and Girls Club of the Coachella Valley, La Quinta Unit SACommunity Services\CCReports\Boys and Girls Club of the CV Maiintenance.wpd 395 June 29, 2001 /a/ Ms. Dodie Horvitz BOYS & GIRLS CLUB City of La Quinta OF COACHELLA VALLEY Post Office Box 1504 La Quinta, CA 92253 Boys &Girls Club of Coachella Valley Dear Dodie, 42.6W Cook Street Suite 120 Palm Desert, CA 92211 Enclosed are the two -signed Joint Use Agreements requested by 760 836-1160 you earlier. Thank you for your continued support in this regard 760 776-9111 FAX and we look forward to workingwith you in the coming year. wwmw. lducv.org gcofcv.org Y g Y www.becorcv.org At the Council meeting of May 1, 2001, discussion centered around the maintenance of the Boys & Girls Club facilityin La Y CLUB BOARD OF DIRECTORS Quinta. I'm writing to you today to report on the progress that I think is being made. Carolyn Anderson RalphAnderson Ed Baker First of all, thank you so much for the Community Services Grant Larry Blackerby that we received from the City of La Quinta in the amount of Larrrry drank $15,000.00. The work that our team felt was a priority has been Mike DeGasperin accomplished and it has made a huge difference. I'd like to invite Jon FiJt7.H� yourself and any Council members to our facility to see the Bob Frame upgrades; they are very noticeable. Generally speaking the Mari M Grieve gymnasium floor has been redone (this was accomplished as a Brian S. Harnik, Esq. separate donation from the City), the gamesroom/activity center Gina Leslie carpeting has been taken up and replaced with tile flooring (it Beth Mathis Dick McClung looks 100°/o better) and the gymnasium (up to a certain point 8-10 Dennis A. Modrich feet bi h the amesroom/activi center and community room g ), g tY Y Beverly Montgomery Lucia Moran have all been as has the exterior entrance to the building. Richard B. Nelson painted Mark Nickerson Larry Payton In terms of the overall maintenance of the facility, around May 1, Hendrick Santos 2001, we hired an extra person who now works 7 hours a day to Lee F. Mark Simmons Simon compliment our evening maintenance person. I have enclosed for Judy Vossler you to review the maintenance routine for the daytime person, the Mike Way evening person and staff. Lao Wyler Doug Yavanian Todd I met with a gentleman b the name of L ShobHe Yr Y eery e. FOUNDATION BOARD OF TRUSTEES represents TN Sheet Metal who in the very near future will be installing gutters onto the building. We are getting this job done DavidJ. Erwin John Foster now so when our organization is in a position financially to paint Joan Frame the exterior of the building we can do so without some of the run- Tony Lizza Al McCandless off problems we've had in the past. Dick McClung Dennis A. Modrich In May of this year, on a Saturday morning, we held a community y y y g Y Mark Nickerson Les Peterson cleanup day where staff, Club members, parents and businesses Ronnie Richardson Don Roberts, Sr. Mark D. Simon Leo Wyler 3 9 G 002 The Positive Place For Kids Yf`T:Ui A United Way Agency Page 2 cleaned the exterior of the facility weeding, trimming bushes, planting, etc. Waste management of the Desert donated one of their large dumpsters and our volunteers completely filled it. In regard to the exterior of the facility we are currently evaluating our current service provider and getting bids for service from other companies. We realize that we need more help in this area. We recently switched our budget year from calendar to fiscal so I'm not anticipating having a finalized, Board adopted budget for 2001/02 until our August 15, 2001 Board of Directors meeting. I think that you can see from this report that we are putting more resources into the maintenance of the La Quinta building and we will address the issue of putting additional funds into the maintenance program into this year's budget. Again, I want to thank the City of La Quints for all that you have done for our organization over the years. It's very much appreciated. Sincerely, Jim Ducatte Executive Director JD:lf COO 397 La Quinta Unit Maintenance Routine KITCHEN M Tu W Sweep & mop daily during S/1 summer months Counters & sinks deaned S/I daily during summer weep &-mopTwiae a S/I week during school year - Counters & sinks cleaned twice a week during school Freezer and Refrigerator cleaned weekly kit f4q:1 ��3t�I:7TrT� Sweep & mop daily during L summer months weep mop ice a L 'week during school year fUop sink kept clean ataFl AL times COMPUTER ROOM S iVacuum floor daily S ICounters wipe down daily S Staff will clean computers C Walls wiped down weekly Window & Sills washed C weekly PTT:T_l U S IVacuum floor Tables and chairs wiped S down daily !Couched cleaned twice a L_ week Bookshelves dusted twice L iaweek iWindow & Sills washed L !weekly C !Walls washed weeklv F Mth= M Tu W Th F Mth =GAMESROOM AREA & HALL WAY TO EDU.CENT. Video games wiped =C down daily Staff will vacuum hoof - -- daily = Games table wiped =S down daily Window & Sills L washed weekly fountain cleaned daily T = Walls washed down j C twice a month — HEALTH ROOM =L Sanitize Daily Vacuum floor twice a L =_ L week Windows and sills =L washed weekly GYM 1Windows and sills =C ;washed weekly Wall mats wiped =S down daily Walls wiped down =C weekly = Drinking fountain =C cleaned daily - - - - Floor bu a out =C weekly Back Boards cleaned =S twice a month = Dust wall mounted boxes and equipment =S drivers weekly -- - - - - I — i— - - --- 004 La Quinta Unit Maintenance Routine Mth = BOARD ROOM All trash cans emptied = Vacuum three (3) St daily = L times a week Tables & chairs wipe down three times a L 'week _-- -- — In ows c eat _ I COMMUNITY ROOM =L weekly C Sweep & mop floor daily = L Piano dusted weekly. Vending machines wiped C (down daily_- C insidelout weekly Walls washed down twice C a month C !A/C vents cleaned monthl RESTROOMS & LOCKER ROOMS S/l Sweep & mop floor daily wools, urinals & sinks L washed daily (Toilet Paper & soap C dispensers checked daily Walls around urinals wash Check ceiling, clean as L needed Entrance doors washed C weekly - Lockers cleaned out and C washed weekly C Showers cleaned weekly iStall doors washed down L weekly I _ _ DANCE ROOM - L S ,Vacuum floor daily Mirrors cleaned three L times a week Walls wiped down M ITu IW OFFICES AND STAFF WORK ARE ,Vacuum three (3) L times a week - — Windows cleaned L weekly ommon tables and counters wiped down p L three time a week = - _- _MAIN LOBBY Tiled loor swiped =L mopped daily I vacuum_ daily ar wiped down .Entrance door S/I windows washed daily Windows to gym =S washed weekly Trophy case cleaned = S/L weekly _ e- =ARTS & CRAFTS ROOM --- =C Floor swiped daily C Floor mopped weekly Counter and sinks =C washed daily T — __ Tables wiped down =C daily = Windows & Sills f_ L washed weekly 39a C� La Quinta Unit Maintenance Routine M Tu W Th - h Tu W Th F Mth F Mth= )ROOM =GYM MEETING(Old weig ht room)Sweep =C 'Sweep floor daWalls =C Mop floor week — _ =C Clean furniture weekly, =_ = - - OUTSIDE C ENTRANCE & Hose down three times a week M/WIF at entrance hose down weekly M C C Drinking fountain clean daily Empty trash can at entrance C OUTSIDE ENTRANCE TO COMMUNITY ROOIV C = C Sweep & Hose down three times a week Walls at entrance hose down weekly OUTSIDE AREA 11 EAST ;& SOUTH = =C Collect trash & sweep patio 1 -- - - - - f - - - - t - - 400 C-06 I TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: July 17, 2001 RE: Public Works/Engineering Department Report for the Month of June 2001 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status. Chris A. Vogt Public Works Director/City Engineer T:\P W D EPT\COU NC I L\2001 \0107Dept.wpd 401 O N N W Z R' O LL N W Try V W Ix 2 W N H u W W W U CL O K K K K K K O af Z 0 F W T W W W W W W_ W_ W W W W W = W W = 2 O O �0 0000 00 O O O 0 0 �0 0 U H F F 0 W J O O O O O O O O O O O O O Q �N f0 a a N C N h M O _M M ro m N N tp t� iO iO to O co cD O !O n tO <p ar mt W K ~ a O 00 0000 00 0 0 O 0 O a m`O O O m as w .6.0.0.5 m a6 00 ro 0 w as o ro ro m a m C c o N m m O O Oi m m Oa O d �E y L a CN Lm> ae0N a. 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The pipe manufacturer subcontracted by Granite Construction had delivered green PVC pipe to the job site for installation along Jefferson Street as the CVWD irrigation line. This PVC pipe has been stockpiled along Jefferson Street for approximately 10 months. The pipe manufacturer has guaranteed the pipe of defects and has written a letter stating that the pipe can be exposed to direct sunlight for more than two years without any defects caused by the exposure. Even with these assurances, CVWD is reluctant to accept the pipe. Granite Construction, the pipe supplier, and City staff are continually working with representatives of CVWD for pipe acceptance; however, staff does not know when CVWD will make their final decision. If CVWD does not accept the materials, new pipe will be delivered to the site and installed. The pipe supplier will charge a restocking fee. Vali Cooper, the City's Construction Manager, is reviewing the contract specifications to determine the responsible party. The bridge deck over the All American Canal has been poured and is in the process of curing. Granite Construction's latest estimate for project completion is mid August 2001. City staff has contacted Cheryl Read, a realtor that completes a newsletter for PGA West, and provided a project update so that she will be able to include the information in her next newsletter. Notice to Proceed was issued for work to begin on October 4, 2000 for Areas A & B. Base paving has been completed on all streets. Final paving has been completed on all Streets except Calle Estado. Final paving will be completed on Calle Estado after the street amenities are completed. Granite Construction began work on the Post Office entrance on July 10. CVWD has agreed to install a water line in Calle Amigo if the RDA will pay for the trench restorations. CVWD personnel was under the impression that the water line would cost approximately $15,000. The revised estimate is closer to $70,000. In order to avoid delays to the project, the water line will not be installed at this time. The final cap of pavement has not been placed on Calle Amigo. After the Granite contract is completed, the City staff will work with representatives of the CVWD to 006 406 determine if CVWD wishes to install the water line. Granite Construction is behind schedule and has not provided a completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and anticipated schedule to determine the extent of the liquidated damages that will be assessed to the contractor. Much of the work has now been completed. Final paving, striping, and some driveways must still be completed. Granite Construction is behind schedule and has not provided a proposed completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and anticipated schedule to determine the extent of the liquidated damages that will be assessed to the contractor. Area D is complete except for a number of "punchlist" items still outstanding. These items will be completed prior to final acceptance by the City. The mini park is planned behind the proposed sound wall at Saguaro, Sagebrush, and Bottlebrush. This project was awarded to Ray Lopez Associates during the May 1, 2001 City Council meeting. The landscaping and proposed sound wall aesthetic amenities will be addressed along with the Montero Estates sound wall project. There has been a delay in the completion of this project. The sign manufacturer that was working as a sub -consultant to the General Contractor has filed for bankruptcy. The General Contractor has resolved the issue regarding the sign manufacturer and is moving forward to complete the sign installation. The City is presently part of a three-way contract with Spanos and Stamko for the construction of the median on Adams Street from Avenue 47 to Avenue 48. Construction has commenced during the week of December 4, 2000 and is being completed by contractors under the direction of Stamko. City staff is overseeing the project to ensure compliance with the Agreement. 007 407 Design, plans, and specifications are 95% complete. The final connection of a water line feed to supply the proposed lake with water from the All American Canal must be approved by CVWD. CVWD has approved the conceptual plan and has also completed final comments for the approval of the irrigation system. Upon completion of the canal water connection and signature of approval by CVWD, City staff will advertise the Civic Center Campus for bid. The City Council approved plans and authorized advertisement for bid on December 19, 2000. The Design Engineer and representatives of CVWD have indicated that canal water has an unusually high concentration of silt. The bid will include silt traps, and an alternate bid of a potable water feed to ensure that the project will be built to function properly. The City's consultant, TKD, originally proposed utilization of canal water for the Civic Center Campus Lake to CVWD on October 10, 2000. Approval was received for this concept by CVWD on December 27, 2000. CVWD informed the City's consultant that it would take a few months in order to complete a water service agreement for the canal water. Plans for providing canal water to the Civic Center Campus Lake were first submitted to CVWD during the last week of April 2001. As of July 10, CVWD has not approved the plans. City staff contacted upper management at CVWD to attempt to separate the issues of CVWD's ability to supply canal water and the approval of the civil plans. The canal water connection will be bid as an additive alternate and will only be awarded based upon CVWD's ability to supply. CVWD approval is the only delaying factor on bidding this project. In order to obtain competitive bids, a one month bidding period will be advertised in mid July 2001, with bid opening in mid August 2001. Barring any unforseen circumstances, construction should commence in mid September of 2001. The project is specified as a 180 day project, with an anticipated completion date in mid March 2002. On December 5, 2000, the City Council awarded a design contract to The Keith Companies (TKC) to design various sidewalk and street improvements throughout the City. These include a low water crossing at Avenue 50, sidewalk along the west side of Washington Street from Avenida La Fonda to Avenue 52, sidewalk along the north side of Sagebrush Drive, paved sidewalk from Saguaro to Avenue 50 on the east side of Washington Street, paved sidewalk on the north side of Avenue 50 from Washington Street to connect to the existing sidewalk fronting the Sports Complex, and sidewalk and street improvements along Westward Ho and Dune Palms Road in conjunction with an SB 821 grant. (0 8 UZ The City has received a grant to construct bicycle lanes on Calle Tampico, Park Ave., and Ave. 50. An Amendment has been negotiated with the Keith Companies to design the bicycle lanes as part of the sidewalk project. This will provide a construction cost savings as well as a time savings to both projects. The City Council approved the plans, specifications, and engineers estimate and authorized staff to bid the project on June 19, 2001. The city is awaiting signatures from the City of Indio (Dune Palms), and CVWD (Low Water Crossing on Ave 50) prior to bid. It is anticipated that the project will be advertized in mid July, 2001. Award is anticipated for the second Council meeting in August with project completion anticipated by January 2002. The City Council approved this concept on December 19, 2000 and authorized the City Manager to enter into the MOU contingent upon the City Attorney's approval as to the form. When the City Council initially approved this concept, representatives of the Tradition were proposing to take the lead. Since that time, the Tradition has requested that the City take the lead. A new MOU was approved during the May 15, 2001 City Council meeting with the City as the lead. This work will be completed as part of the citywide sidewalk project that is planned for the west side of Washington Street between Ave. La Fonda and Ave. 52. The City Council awarded the contract to DBX, Inc. on June 19, 2001 with the construction commencing by August 2001. Barring any unforeseen conditions, this project should be completed by November 2001, depending on delivery time of the signal poles and controller cabinets. During the April 3, 2001 Council meeting, the City Council awarded the design project to Harris and Associates. The Consultant will complete new sound studies and three conceptual designs for City Manager and staff review and approval. Per the City Council's direction, a design concept will be chosen by the City Manager and staff based on noise attenuation requirements and aesthetics. This one concept will be brought forward to the City Council for final approval prior to proceeding. On June 8, 2001, Harris and Associates received the sound study by Gordon Bricken Associates. Harris and Associates has analyzed the study and incorporated it into the design. r, it 9 409 On June 25, 2001 the City received three design concepts with cost estimates for the City's consideration. Staff will review the concepts with the City Manager and provide direction to Harris and Associates for the final design. During the April 17, 2001 Council meeting, the City Council awarded the design of this project to Harris and Associates. The project will rehabilitate the existing pavement on Washington Street from 1700 feet north of Avenue 50 to Simon Drive, and on Eisenhower Drive from Washington Street to Coachella Drive. As of July 10, 2001, the field inventory of existing surface utilities, striping, traffic signal loops, and pavement repair areas (dig -outs) is approximately 50% complete. It is presently anticipated that the design consultant will submit preliminary plans and preliminary construction estimates for City review by August 1, 2001. K616"T11 •U Citywide mini park expansion projects include the Eisenhower Park expansion, the new Cove mini park, and the mini park between Bottlebrush and Sagebrush. The expansion of Eisenhower Park is identified in the Fiscal Year 1997/1998 CIP. An amount of $160,000 was appropriated for this project. The Cove Mini Park and the Pocket Park at Bottlebrush/Saguaro/Sagebrush are each identified as projects in the 2000/2001 CIP. The Cove Mini Park allocates $140,720, and the Bottlebrush/Saguaro/Sagebrush Pocket Park appropriates $40,000. The total budget available for these parks combined is $340,720. A contract consultant was selected and the City Council awarded the design/build contract to Ray Lopez Associates during the May 1, 2001 City Council meeting. The design is now underway. The consultant has indicated that his preliminary schedule is to complete the parks by December 2001. However, a final schedule has not been submitted and approved by City staff. The City Council approved a contract with Peter Urbon on October 3, 2000. It is anticipated that Mr. Urbon will provide the obelisks to the City for installation by June 2001. During the April 3, 2001 City Council meeting, the Council approved an Amendment to change the material and style of lettering on the obelisks. The artist is proceeding with the construction of the obelisks. Peter Urbon has informed staff that the obelisks will be delivered by mid August. 010 410 City staff met with representatives from Indio, CVAG, and RBF to discuss the proposal for the final design of the Jefferson Street Project from Highway 111 to Indio Boulevard. STIP Funding and Measure A Funding were discussed. RBF will complete a feasibility study to determine whether a bridge should be constructed over the Whitewater Channel and if Jefferson Street, from Westward Ho to the Channel, should be constructed as a four lane or six lane facility. RBF will complete the Project Study Report (PSR) and the EIS for the project. Since STIP Funding will be utilized (Federal funding), the EIR under the CEQA provisions is no longer applied. The environmental provisions must now comply with National Environmental Protection Act (NEPA). The Cities of La Quinta and Indio, the County of Riverside, and CVAG are presently reviewing RBF's proposal prior to proceeding. Funding for the City's portion of this work has been identified in the CIP for the year 2000/2001 . This funding did not take into account a bridge over the Whitewater Channel. The feasibility study that will be completed by RBF will address a bridge over the Whitewater Channel. CVAG has money identified in the Measure A program and has been discussing utilizing State Transportation Improvement Program (STIP) funds for this project. The County of Riverside and the City of Indio are also participating; however, the status of their funding is unknown. The City of La Quinta was successful in an RCTC Call for Projects for STIP Discretionary funding for the Jefferson Street Bridge. The City was awarded $963,000 to be utilized as part of the City's 25% share for the bridge. Discussions are now taking place to determine which agency will act as lead on the project. A greater geographic proportion of the project is within Indio's boundaries. Presently, the Cities of La Quinta and Indio will meet with the County and CVAG to determine the lead agency for the project. The design plans are being completed by David Evans and Associates IDEA) and are approximately 95% complete. City Council has approved the landscaping for the roundabout and the landscaping pallet for the median. City Council also approved removing the landscaping in front of the Citrus and replacing it with the City pallet as part of this project. City staff is working with representatives of the City of Indio to develop an MOU for shared costs for construction and maintenance of the median islands. It is anticipated that the plans, specifications, and engineer's estimate will be brought forward to the City Council for approval and authorization to bid after the completion of the Jefferson Street Project. The irrigation plans are presently at CVWD for final approval. 411 This project is identified in the City's CIP for Fiscal Year 2000/2001. An amount of $167,655 has been appropriated under RDA Project Area #1 for these improvements. This project includes the restoration of the lighting system for the southern four courts, installation of dasher boards for roller hockey, and the potential conversion of one court to a basketball court. It is anticipated that an RFP will be developed for the design, plans, specifications, and engineer's estimate in July 2001. The Community Services Commission reviewed three concepts for the park at their regularly scheduled meeting on December 11, 2000. After review, modifications were suggested. The consultant, Steve Lang of Purkiss Rose-RSI revised the plan and presented the project to the City Council during the January 2, 2001 City Council Study Session. City Council made a number of comments during the January 2, 2001 Study Session. Those comments have been incorporated into a Phase Plan that was presented to the City Council on February 6, 2001. The budgeted amount for this project is $2,000,000. The City of La Quinta has received $500,000 of Proposition 12 funds that may be applied to this project, thereby bringing the construction budget to $2.5 million. The City Council approved the Master Plan for the park during the April 3, 2001 City Council meeting. Please note that the project time line is tentative dependent upon approvals as necessary with each task. The Professional Services Agreement was executed, and the review of the project has begun. It is anticipated that the Construction Documents will be ready for review by the Planning Commission by mid to late July 2001. The final plans for the Community Park are anticipated to be ready for City Council consideration in late October 2001. It is anticipated that once the construction documents are approved by the City Council, the bidding process will take approximately 6 weeks with the proposed award by the second meeting in December 2001. From the award of contract, it is anticipated that the construction period for the park will be 180 days. If construction begins by the middle of January 2002, the completion of the project is anticipated in July 2002. On October 30 and 31, 2000, the Museum Expansion Consultant Selection Committee interviewed five firms that specialize in historical building expansions. Staff has met with Paul Johnson of Ferris, Johnson & Perkins to discuss the design concept contract. It is anticipated that the Redevelopment Agency Board will review the final concepts at the August 21, 2001 meeting. Funding for the construction of the museum expansion is contained in the Fiscal Year 2003/04 Capital Improvement Program with a construction amount of $618,000. :13 413 POLICE REPORT Inside this issue: June Significant Activity Report School Resource Officer Report for June May Crime Statistics Sum- mary Target Teem Report for June Motor officer Statistics for June Explorer Program Report for June Traffic Officer Statistics Report for June volume 1, Issue 7, Indio Station Traffic Report Special points of interest from the .Crime Statistic Summary: . The Motor Officer focused on drunk drivers this month re- sulting in an increase in DUI arrests. . The burglary rate has contin- ued to increase despite several recent arrests. The Target Team has identified several possible suspects Vehicle theft rates have also increased. This increase has been linked by the Target Team to the burglary increase. . The occurrence of vandalism has continued to decrease at both the monthly and year to date levels. MAY 2001-3UNE 2001 ((jj DEPARTMENT REPORT NO.J. School Resource Officer Attends Summer School Deputy Steve Morton is attending summer school this year, but not as a student. With special funding provided by the City of La Quinta, Deputy Morton is working as the School Resource Officer serving La Quinta High School during the summer school session. Due to an anticipated enrollment of approximately 900 students, La Quinta High School felt there was a strong need to have Deputy Morton present. This assignment is also serving a double purpose. Deputy Morton will be assigned as the School Resource Officer at La Quinta High School for the 2002 school year. By working at the school this summer, Deputy Morton New Tools To Fight Drunk Drivers The City of La Quinta recently purchased several Portable Alco- hol Sensing (PAS) de- vices including addi- tional equipment needed to calibrate them. The equipment was purchased will be able to start developing good working relationships with the staff and students. Deputy Morton will be replacing Deputy Wedertz, who has worked at LQHS for the past two school years. The school campus can also expect to see a differ- ent type of patrol tech- nique. Deputy Morton is a graduate of the Riverside County Sheriffs Bicycle Patrol School and will be using a patrol bike to move throughout the campus. The patrol bike will provide a rapid response ability to various parts of the school. with CLEEP Grant funds. These devices will be utilized to help patrol and traffic officers identify drivers who are under the influence of alcohol. Field sobriety tests are still ad- ministered to suspected drunk drivers, but the use of the PAS device helps officers to determine if the impairment is due to alcohol use and not due to a ' physical disability.r' All PAS devices nrres are regularly ,. calibrated to = . ensure their va«r,, ?� accuracy for use in court trials. 414 City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding June 2001 Highlights (Numbers in parenthesis denotes number of calls for service that day) Friday, 06-01-01(59): Arrested Jose Gowez age 33 of Coachella for theft of retail merchandise from Wal-Mart. Arrested Manuel Garcia JR age 35 of Bermuda Dunes for driving under the influence of alcohol from Jefferson and Ave. 52 La Quinta. Arrested Montoya Villalobos age 18 for driving under the influence of alcohol from Jefferson and Westward Ho La Quinta. Saturday, 06-02-01(60): Arrested Roderick Hendry age 40 of La Quinta for driving under the influence of alcohol from Hwy. I I I and Adams, La Quinta. Arrested Pratrocvino De La Torre age 56 of Indio for theft of retail merchandise from Wal-Mart La Quinta. Sunday, 06-03-01(47)• Robert Smallwood, 20, arrested for spousal battery. Monday, 06-04-01(56): No significant activity Tuesday, 06-05-01 (49): Another incidence of mailboxes being broken into, this time on Starflower. Suspects are peeling of back of multiple units and stealing mail. Cecilia Sanarabia, 31, Manuel Cuevas, 23, Mario Gonzalez, 20, all arrested for theft of auto, possession of stolen property and burglary. Victim of auto theft had credit cards in the car that were used at local store. Videotape showed suspects using card. Vehicle recovered in Coachella. Evidence indicating suspects may have been involved in mail thefts also found. Shooting at 51984 Madero. Alex Pina, 27, was struck by one shot fired from a tan Nissan Sentra on the street. Suspects were two females and two male Hispanics. Several shots fired that hit car and house. Pins, shot in right hip. Beer run at Cycle K by same suspect who was later involved in felony hit and run and DUI. Samuel Galvan, 23, and another Hispanic male were refused beer due to intoxication. They left but returned and grabbed beer. Clerk obtained license number. A short time later Galvan struck a four -year -old on Adobe. (See Coachella entry) 415 Wednesday, 06-06-01(54): Arrested Rocio Villaneda age 21 of Bermuda Dunes for driving under the influence of alcohol from an unk. location in La Quinta. Thursday, 06-07-01 (42): Arrested Martha Bumford age 50 of Indio for theft of retail merchandise and petty theft with prior convictions from the 78000 block of Hwy I I I Von's La Quinta. Arrested Gary Jones age 39 of Oceanside CA. for false personation of another, forgery and burglary from Wal-Mart La Quinta. Friday, 06-08-01(55): Arrested a Juvenile age 17 of La Quinta for grand theft from Ave. Carranza and Monterey La Quinta. Saturday, 06-09-01(55): Arrested Raymound Rankin age 39 from Texas for driving under the influence of alcohol from an unk. location. Sunday, 06-10-01(35): Stephen Rorie, 29, La Quinta, arrested for public intoxication. Til-tap at Walmart, suspect grabbed money from open register, when clerk attempted to stop suspect he pushed clerk out of way and ran. Monday, 06-11-01(48): Minor injury collision on Jefferson at Fred Waring. Barbra Garza failed to slow for stop sign and ran into vehicle driven by Maria Isopels. Garza's vehicle lost control and rolled. Minor injuries to Garza. Tuesday, 06-12-01(54): No significant activity Wednesday, 06-13-01(59): None Thursday, 06-14-01 (36): None. Friday, 06-15-01(40): Arrested Timothy Golden age 19 and Mel Shaw age 18, both of La Quinta for burglary from the Circle K Store on Calle Tampico, La Quinta. Arrested Baltazar Garcia age 43 of Indio for Warrant for driving under the influence of alcohol from Starlight Dunes La Quinta. 416 Saturday, 06-16-01 (50): Arrested Monica May age 19 of La Quinta for trespassing from the 51()00 block of Ave. Navarro La Quinta. Sunday, 06-17-01 (35): Gilbert Erps, 34, Bermuda Dunes, arrested for spousal battery warrant. Juvenile arrested for being under influence of narcotics, released to mother. Monday, 06-18-01 (54); 16 year old arrested, released to parents after he shot 12 year old with BB gun. Pellet grazed victim's head. Unknown motive, unprovoked and victim did not know suspect. Three -month -old at Loma Linda Hospital is apparent victim of abuse. Has 3 broken ribs, brain trauma. Father is on probation for abuse to older brother who had similar injuries last year. Family lives in La Quinta, unknown where family is staying at this time. Total of five children in family. Reported by CPS. Continued to investigations LAR01164038 Tuesday, 06-19-01 (52): Maria Moreno, 37, arrested for shoplift and possession of narcotics at Walmart Wednesday, 06-20-01(72): David Ruiz, 22, Indio, arrested for burglary and use of stolen credit card at Walmart. Attempted to use stolen credit card for purchases. Fought with employees when card was discovered to have been stolen. Thursday, 06-21-01 (53): Arrested Raul Villalobos Espinoza age 33 of Bermuda Dunes for a Warrant for poss. of designated controlled substance from the 45000 block of Bridgette Wy. La Quints. Friday, 06-22-01 (48): Arrested Raymound Garcia Jr. age 23 of La Quinta for poss. of a controlled substance from Ave. Velasco and Calle Durango La Quinta. Saturday, 06-23-01 (38): Arrested Kevin Hall age 35 of La Quinta for driving under the influence of alcohol from Calle Tampico and Ave. Bermudas La Quinta. Sunday, 06-24-01(4): Alfonso Cedeno, 31, Thermal is being sought after he deliberately drove his vehicle off of the roadway causing a roll over single car collision on Ave 58 at Madison. His girlfriend and three children were in the vehicle at the time. He fled on foot with the two -year -old daughter. No one was injured in the collision. Later on the same day the daughter was found safe with her grandparents in Coachella. Cedeno has not been located. 417 Monday, 06-25-01(46): Collision with complaint of pain, 70 year old driver, Neil Hauft, La Quinta, failed to stop at red light while SB Washington at Highland Palms. He struck vehicle driven by Melanie Wankel, 26, La Quints. She was transported to JFK. Tuesday, 06-26-0107): Gary McCready, 57, Pahn Springs, arrested for being under influence of narcotics following vehicle stop Alphonso Cedeno, who had been sought for attempting to kill his family and himself by running vehicle off roadway and rolling it two days ago was arrested following a vehicle and foot pursuit this date. Injury collision crash on Miles and Dune Palms. Signal lights were out due to downed power lines and at fault driver failed to stop as required. He broadsided another vehicle and spun into another. Driver of first vehicle struck, Veronica Cola, 29, was transported to JFK. At fault driver was 17 year old female. Wednesday, 06-27-01(61): Arrested Frank Ysiano age 36 of Desert Hot Springs for driving under the influence of alcohol from Washington St and Ave. 52 La Quinta. Thursday, 06-28-01(50): Arrested a juvenile age 15 of La Quinta for concealed firearm poss. by minor, unauthorized alteration and unmarked firearms from an unk. location. Friday, 06-29-01 (56): Arrested a juvenile age 17 of La Quinta for under the influence of a controlled substance from Eisenhower Dr. and Calle Tampico La Quints. Saturday, 06-30-01 (61): Arrested Brandon Ratcliff age 22 of La Quinta for diving under the influence of alcohol from Wash. St and Sagebrush La Quints. LAR01180048 Arrested Arthur Montoya III age 20 of La Quinta for driving under the influence of alcohol from Ave. 50 and Wash. St. La Quinta. Arrested Alejandro Rojo age 42 of Indio for driving under the influence of alcohol from Wash. St. and Miles Ave. La Quinta. Total on calls for service: 1523 418 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT June 2001* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position HIGHLIGHTS: • Received a report of a fight occurring between near the weight training room. Further investigation revealed one of the subjects was a non -student who was expelled several months ago. This individual used a steel weight hitting the victim on the head. Subject was gone when I arrived, case will be filed with District Attorney's office. • Issued three citations for truancy, students were found loitering in front of the Wahnart store. • Took two reports from school staff after their vehicles were vandalized. At this time no suspects have been located or witnesses to this incident. • Graduation La Quinta High School, coordinated with school security and extra duty Deputies reference traffic control, crowd control. No problems occurred during this event. • Assisted patrol after they reported hearing gun shots near their location. After a search of the area Deputy Morton and I located two bullet casings related to a shots fired call. Turned over to Deputy assigned to this case. Actual reporting period covers May 25,2001 through June 22, 2001. 419 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT June 2001* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position HIGHLIGHTS: • 1 conducted a follow-up investigation of a vandalism after receiving the initial report from patrol. I located the suspect and submitted the report to the District Attorney's office for prosecution. • I conducted several truancy checks and located two juvenile in violation. Citations were issued. • I assisted Child Protection Services with a report of a possible child endangerment. In the process of the investigation, two adults were arrested for other charges. The child endangerment reported was unfounded. • 1 assisted patrol with an investigation of a burglary in the cove area. I conducted several juvenile interviews and located a stolen bicycle. No charges have been filed at this time. The incident is still being investigated. • I received information of a possible suicide attempt of a juvenile. I contacted the juvenile and after an evaluation it was determined that the juvenile was not going to commit suicide. The juvenile was placed into his parents custody and will receive counseling. • 1 assisted school personnel with the counseling of several students regarding discipline issues. Actual reporting period covers May 25, 2001 through June 22, 2001. SROs attend patrol briefings, participate in investigations with juvenile suspects, and E the numerous school -related committee meetings. Their knowledge of student activities is ble to police efforts in juvenile crime prevention and apprehension. MOTORCYCLE OFFICER STATISTICS June 2001* Days worked: 11 (2 Total citations: 33 Speeding: Radar: Pace: days were taken for LQHS graduation, range, and unit service) 23 Turning: 21 Stop sign: 2 Mechanical: Seatbelt: Red light: 1 city citations. High speeds: 25 mph- 63 mph, Adams Park 35 mph- 56 mph, Park and Big Hom 45 mph- 67 mph, Ave. 50 and Orchard 50 mph- 77 mph, Fred Waring and Las Vistas 55mph — 70 mph, Hwy 111 and Washington Street Avg. speed over the speed limit: 19.5 mph Avg. citations per day: 3 Associated vehicle code violations: Suspended/Unlic. Drivers: 5 No insurance: 6 Mechanical: 1 4 Stored vehicles: 5 2 T/C's: 5 2 DUI's: 6 0 1 *This summary does not reflect an exact number of reports handled by the Officer. 421 Riverside County Sheriff's Department La Quinta Target Team Monthly Report June 2001 Deputy Edward Price and Deputy Aaron tuer The following is a sumnwy of the Target Team activities for the month of June. *********************************************************************** Ongoing Investigations 8 Arrests/ Filings 4 Vehicle checks 15 Business Contacts 7 Investigation assists 5 Arrest Warrants Served I Arrest Warrants Attempted 4 Programs 2 Pedestrian Checks 15 Crime Prevention Hours 5 Bar Checks 2 Back-ups 20 Follow-ups 38 Search Warrants 0 Probation Searches 2 Parole Searches 1 Meetings 3 4 2' La Quinta Target Team Report Page 2 Recovered Stolen Property Citations issued Surveillances . Property Checks Civil Commitments Bicycle Time Training Hours Illegal Drugs Seized Total Mileage: 775 miles $500.00 .5 grams methamphetamine Arrests/ Criminal Filings • An Indio resident charged with burglary. • A Thermal resident was arrested as an escapee from State Prison after a lengthy foot pursuit. • A La Quinta resident was arrested for strong arm robbery. Gang association charges are being charged. Noteworthy Accomplishments; • The Target Team continued investigating the recent auto -thefts and increased number of thefts in the cove area. Numerous suspects have been identified, but not located at this time. • The Target Team hosted a countywide meeting of the RSO gang officers. Useful gang intelligence was exchanged. • The Target Team aided the D.A.'s office in the successful prosecution of an Indio gang member for the (3) armed robberies which occurred at the end of 2000. The suspect was found guilty and is facing approx. 19 years in state prison. • The Target Team conducted a presentation at Truman Elementary School. • The Target Team is conducting extra patrol in the parks reference violations of city ordinances related to the parks; e.g., drinking and barbequing. • The Target Team along with R.A.I.D. is currently working together in order to identify and arrest the persons involved in numerous vehicle thefts in La Quinta. • The Target Team developed information on the location of a wanted state prison escapee. The escapee was located and a lengthy foot pursuit resulted. The suspect was apprehended and returned to prison. 4 �73 ' `' La Quinta Target TeamReport Page 3 The Target Team authored a program, which focused on identifying and arresting the persons responsible for the increased thefts in the cove area. During the 7-day program, there was a significant drop in the criminal activity, however, none of the identified suspects were located. 424 Riverside County Sheriffs Department EXPLORER POST 503 PROGRAM REPORT June 2001 HIGHLIGHTS: The following Explorer Post 503 members were promoted during the June 15 banquet in Palm Springs: Andy Martinez to Captain, Moises Andrade to Lieutenant, Trinidad Arredondo to Sergeant, and Roberto Maciel, Marion Yocom Jr., & Andy Beltran to Corporal. In addition, Trinidad Arredondo earned the Explorer of the Year award for his dedication to Explorer Post 503. Marion Yocom Jr. earned the volunteer service award. The Most Improved Explorer award went to Tammy Reyes. Thanks to Explorer Program funding from the Riverside County Sheriffs Department's Indio Station, Explorer Post 503 has new equipment for volunteer events and competitions. The new items include 4 fully equipped bicycles, shade canopy, ice chests, 2 way radios, water carrier, uniforms, and portable chairs. Training meetings were held on June 5 and 12. The training meetings covered the following topics: 1) Physical training 2) Formation training 3) Tug-of-war practice for the 2002 Explorer Competition and 4) Review test. Investigator Simms led the physical training. Deputy Hughes instructed the formation training. Crime Analyst Jennifer Richards taught tug-of-war tips and conditioning. Senior Deputy Gerrard conducted testing. Explorer Post 503 members have a summer break from June 19 to July 31. Submitted by Explorer Post Advisor & Senior Deputy Andy Gerrard. 425 CITY OF LA Q UINTA CRIME STA TIS TICS S UMMAR Y MAY2001 426 CITY OF LA QUINTA MAY CRIME COMPARISONS CRIME MAY 2001 MAY 2000 YTD (01) YTD (00) *HOMICIDE 0 0 1 0 *RAPE 1 5 6 11 SEX CRIMES (FEL) 0 2 0 5 SEX CRIMES (MISD) 5 1 8 10 ROBBERY 2 2 4 6 ASSAULT (FEL) 9 10 43 44 ASSAULT (MISD) 25 27 94 90 BURGLARY 58 31-. 252 156 *VEHICLE THEFT 21 11 49 38 *THEFT (FEL) 23 18 110 93 THEFT (MISD) 45 30 181 VANDALISM (MISD) 20 35 156 DOM. VIOLENCE 15 17 E67 61 NARCOTICS 12 7 37 DITI 10 8 43 1 32 T/C NON -INJURY 52 48 229 231 T/C INJURY 10 4 26 25 T/C FATAL 0 0 2 2 TRAFFIC CITATIONS 1 215 196 1598 965 * STATISTICS INCLUDE ATTEMPTS 423 427 Z W ct O W Q (n W 0 UU) J O0 a. Q�.— Lij Z a O COO F) It M NO O O LL 1 H R' m LL J Q w co m It c XU W pW, K 1 U O x 429 W U J 9 Z c rL W F x m O Ln O Ln O LO O C) N N T- T- A J Q Q I 10 00 w g 0 U w Z. aqW K 430 W U J O CL Z 0 431 r O o o co N N Q Q I r . N O LO r LA I O LO N r O O O O co N N LA O U) O LIB N N r- r- 430' W U J 0 m Z ZI 0 O O O O O O O O CD (D Nr N O 00 CD d' N r- r- r- r- Q U U 433 V/ co 0 LC r T Q 00 O O N N I � N O co T M 0) r r M I T N M T- 00 a LO 00 Ln 00 co Ln Iq ('M N r O 2 U O Z 434 z CW G F 0 M Q Z W > W V LL 0 LL 0 0. Z 5 J 0 0 0 00 Q Q uOi o n o LO z U r D li z Z z U r U) z 0 LL r U w r 0 435 CITY OF LA QUINTA DISPATCH INFORMATION / MAY 2001 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS ROUTINE 8.3 1175 EMERGENCY 4 15 436 Bulletins are provided to standardize traffic enforcement procedures and accident investigation. Additionally bulletins will provide training about department policy, legal issuer and law updates. Why Should We Investigate Traffic Collisions? Some police officers would like to believe the only reason we investigate traffic collisions is to assist insurance companies in determining payout of their cus- tomers. Officers will often hear this from drivers, "I just called my Insurance company they say I need a report". State law does require law enforcement to investigate an injury or fatal traffic collision. There are valid reasons why law enforcement investigates traffic collisions, the first being liability. The proper training and experience an officer exercises at the scene, can have an impact on both the city and county in which the event took place. The investi- gator should consider two things when investigating a collision; any potential liability and to prevent a similar situation from occurring again, and finally to accurately and properly document the collision. Traffic collisions that are investigated (excluding private property) are forwarded to the Stare of California (SWITRS) . This information is compiled and is made available to all local and county jurisdictions. This informa- tion an assist governments in applying for grant funding, updat- ing their respective law enforcement action based upon this information. Whether it be county, local or state governments, collision reports are useful in conducting engineering studies. Based upon the number and type of collisions in one particular area, may cause a modification of the roadway construc- tion or even a speed survey. Insurance fraud has now become prevalent, especially in the last ten years. Doing a thorough investigation may re- veal those occasionally and overlooked investigative clues. Officers should look real close at the damage consistency with the drivers statements and if the damage appears to be recent or old. Many insurance companies these days, require their clients to obtain a police report to avoid such fraud from occur- ring. A "staged collision" that is prop- erly investigated will possibly duplicate damage or injuries found in other re- ports to the same agency. Have you ever wondered why your auto insurance rates have escalated even though you have a good driving record? Sometimes when we're buried in paper work , the furthest thing from our minds is having to write a traffic colli- sion. Its only natural. For years the pub- lic has assumed law enforcement inves- tigates all traffic collisions and for the exception of "counter reports", we do. As your shift teeters on an- other consecutive report of the day, please be patient with the public when investigating a traffic collision. A traffic investigation can be a "gray cloud" that hovers over you, mid way in your shin. Rather than try to talk the drivers out of traffic collision report, it may be faster and more profes- sional to simply take the report. Ask yourself, if you were off -duty and were involved in a wreck in your POV, wouldn't you like the same courtesy? Believe it or not, there are some large metropolitan cities that wont respond to a traffic collision, unless there are injuries. Being in a traffic collision an be a traumatic experience for some. The public looks to us in those times for support Riverside County Sheriff Volume I Issue 7 July 2 , 2001 V Qdt V ad6 Nearly 2l3 of the passenger vehicle occupants killed in traffic collisions in 1999 were unre- strained. One out of eight traffic %cali- ties in 1999 resulted from a colli- sion involving a large truck. In 1999, 36%of male driv- ers, 15 to 20 years old involved in traffic collisions were speeding. The economic cost of speeding related traffic collisions is estimated to be 28 billion dollars a year. In 1999, an average of 114 i people a day died each day in traf- fic collisions, one every 13 utes. In 1999, 21 % of young drivers who were killed in traffic collisions were intoxicated. Information gathered from the National Highway Traffic Safety Administration, NHTSA. Traffic Collision Corner; Non - contact party vs. Uninvolved party When we think of a traffic colli- sion we often think of vehicles collid- ing with another or some sort of prop- erty. Not always the case. Non -contact and unin- volved parties are similar in that the parties neither make contact with the another vehicle and or property. They are different in the following ways. A non -contact (involved) party is considered when (1) a driver, bicycle rider, pedestrian, or other person (s) commits a traffic or other violation that directly muses another party to be- come involved in a collision. The viola- tion must be corroborated by a disin- terested witness, physical evidence, or statements of the non contact party. An example of this would be 21658 (a) CVC, corroborated by a witness and or physical evidence. A vehicle makes an unsafe lane change. The driver avoids contact with the vehi- cle, by applying their brakes, skidding and colliding with a parked vehicle. The party making the unsafe lane change would be listed as an in- volved party on the CHP 555. An uninvolved party is a party that an involved parry claims contributed to the traffic collision, but (I) sustained no damage or in- jury (2) there is no evidence to indi- am that the uninvolved party com- mitted a violation that would cause the collision. (3) There is no cor- roboration by a disinterested witness or the uninvolved party. Example: (a) a vehicle stopped to make a left turn at a stop sign, red light or for a pedestrian is an uninvolved parry when a vehicle approaching from behind evades it and collides with anything other than the stopped vehicle. (b) a vehicle at the legal speed limit is an uninvolved party when an overtaking vehicle evades it and collides with anything other than the vehicle proceeding at the legal speed limit. (and there are no witnesses. c ) A vehicle sets a rock or debris in motion which strikes another vehicle. The party whose vehicle set the object in motion denies involvement. An uninvolved vehicle is considered an associated fac- tor and should be marked as such. Uninvolved vehicleldriver may be described in the narrative of the report . Do you have any suggestions for future topics( If so, e-mail tnem to UL-M on one county networx. 4 5 I M # COUNCIL/RDA MEETING DATE: ,July 17, 2001 Continued Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-418, and a Request to Change the Zoning Designation to Low Density Residential and the General Plan Designation to Low Density Residential Within the Sphere of Influence of the City of La Quinta for Subsequent Annexation for Approximately 240 Acres, Bounded on the North by Avenue 52, on the East by Monroe Street, on the South by Avenue 53, and East of the Existing City Limits. Applicant: NRI, La Quinta Limited Partnership RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Continue the Public Hearing to August 7, 2001, as requested by the applicant. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Staff has received a request from the applicant (Attachment 1) to continue this item to the City Council meeting of August 7, 2001. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Continue the Public Hearing to August 7, 2001, as requested by the applicant; 2. Do not continue the Public Hearing; or 3. Provide staff with alternative direction. 438 G:\WPDOCS\ccihAnnex.WDd Respectfully submitted, ity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: Letter from La Quinta Land Partners dated July 10, 2001. 0,2 G:\WPDOCS\ccjhAnnex.wpd 439 JUL-10-2001 04:59P FROM: TO:977 ATTACHMENT #1 La Q,uinta Land Partners July 10, 2001 Jerry Herman Director of Community Development City of La Quima 78-495 Calle Tampico La Quints, CA 92253-1504 Re: NRI-LQLP Land, LLC Pre -Zoning Hearing — 240 Acre Annexation to the City of La Quima Dear Jerry: Per our conversation, we believe it to be in the interest of all parties concerned to continue the above item, scheduled for the City Council on July 17th, to instead be heard at the City Council meeting of August 7, 2001. Thank you. Sincerely, Nancy Aar n President, inta Land Partners P.Q. gjox 1 5q 0 La Quinta, CA 92253 76o-391-5200 Pax 760-391 -57 1 I 10 !7 4 441) 07-10-01 16: 49 RECEIVED FROM: P.01 COUNCIL/RDA MEETING DATE: July 17, 2001 Public Hearing for Site Development Permit 99-651 (Amendment #1), a Request to Amend Condition #17 of City Council Resolution 99-71 Requiring Removal of the Temporary Modular Offices by June 1, 2001, to be Extended to November 30, 2001, Located at 55-900 Through 55-940 PGA Boulevard in PGA West Applicant: KSL Development Corporation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving Site Development Permit 99-651 (Amendment #1), subject to findings and conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History The four -acre site on PGA Boulevard has approximately 21,000 square feet of KSL office space within temporary modular units, a paved parking lot for 91 vehicles and perimeter landscaping improvements. Temporary fencing with green mesh on PGA Boulevard was installed in 1998 (Attachment #1). This site is encircled to the south by vacant Tourist Commercial designated parcels, to the east by the existing golf course, to the north by existing single family houses, and to the west by PGA Boulevard. In 1999, the applicant applied for a Site Development Permit to relocate temporary office modular units (9,600 square feet) at the southern terminus of PGA Boulevard (56-140 PGA Boulevard) to the current location due to construction activity at the 441 original location by Centex Homes. On May 11, 1999, the Planning Commission approved Site Development Permit 99-651 approving the relocation and enlargement of the temporary office complex to 14 modular units on the existing site, subject to conditions (Attachment #2 - Planning Commission Minutes). Condition #18 required removal of the proposed and existing modular offices by June 1, 2002 (i.e., three year permit). On appeal, the City Council on June 1, 1999, adopted Resolution No. 99-71 approving KSL's temporary office complex provided landscaping improvements were made to screen the modular units and removal of all modular buildings occurred by June 1, 2001 (i.e., Condition #17). A copy of the Minutes is attached (Attachment #3). Project Request The applicant has requested to modify Condition #17 of the approval to allow the KSL facilities to remain until November 30, 2001. The applicant's request will allow time to complete construction of their permanent corporate offices at the northwest corner of Calle Tampico and Avenida Bermudas, pursuant to Village Use Permit 2001-07 that was approved on March 6, 2001, under Resolution No. 2001-07. Construction plans for development of the permanent offices were submitted to the Building and Safety Department on June 19, 2001. The issuance of a building permit is anticipated in the next two weeks. A rough grading permit was issued by the Public Works Department on June 4, permitting site clearing and watering. On July 10, 2001, the applicant obtained a grading, paving and drainage permit (#3492) to begin permanent site work. Planning Commission Review On July 10, 2001, the Planning Commission recommended approval of the developer's amendment request by adoption of Resolution 2001-099, subject to findings and conditions (Attachment #4). Public Notice This project was advertised in the Desert Sun newspaper on July 5, 2001 (minimum 10 day notice period), and mailed to all property owners within 3,500-feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the meeting. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolution. 449 The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving Site Development Permit 99- 651 (Amendment #1), subject to findings and conditions; or 2. Do not approve the request; or 3. Provide staff with alternative direction. Respectfully submitted, rm�h,k-Q6mmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Site Plan 2. May 11, 1999 Planning Commission Minutes (Excerpt) 3. June 1, 1999 City Council Minutes (Excerpt) 4. July 10, 2001 Planning Commission Minutes (Excerpt) 443 003 CITY COUNCIL RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT ALLOWING CONTINUED USE OF THE EXISTING MODULAR OFFICE UNITS IN PGA WEST UNTIL NOVEMBER 30, 2001 CASE NO.: SITE DEVELOPMENT PERMIT 99-651, AMENDMENT #1 APPLICANT: KSL DEVELOPMENT CORPORATION WHEREAS, the City Council of the City of La Quinta, California, did on the 171h day of July, 2001, consider the request of KSL Development Corporation for KSL Hotel Land L.P. to allow continued use of modular office units until November 31, 2001, on a four -acre site located approximately 4,500 feet south of Avenue 54 and east of PGA Boulevard (55-910 through 55-940 PGA Boulevard), more particularly described as: Assessor's Parcel No.: Portion of 769-730-001 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 101h day of July, 2001, consider the request of KSL Development Corporation for KSL Hotel Land L.P. to allow continued use of modular office units until November 31, 2001, and on a 5-0 vote, adopted Resolution No. 2001-099 recommending approval, subject to conditions; WHEREAS, said Site Development Permit Amendment has been determined to be exempt from review because the site is located within PGA West (Specific Plan 83-002). Environmental Impact Report (State Clearinghouse #83062922) was certified by the City Council in 1984 for SP 83-002. No changed circumstances or conditions and no new information is proposed which would trigger the preparation of a subsequent EIR pursuant to Public Resources Code Section 21 166; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did find the following facts and reasons to justify approval of said Amendment, pursuant to Section 9.210.010 of the Zoning Code: 1. The existing site improvements are consistent with the goals and policies of the La Quinta Zoning Ordinance in that interim facilities have been determined to be ancillary to the management of the golf courses and land sales program under Specific Plan 83-002 (Amendment #4). 444 074 Resolution No. 2001- Site Development Permit 99-651, Amendment #1 July 17, 2001 Page 2 2. Site improvements, as installed, comply with the requirements of City Council Resolution No. 99-71. 3. Existing perimeter fencing and landscaping buffer the temporary buildings from view of adjacent properties. 4. The recommended conditions ensure compliance with Code requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; and 2. That it does hereby approve Site Development Permit 99-651 (Amendment #1) for the reasons set forth in this Resolution, subject to the attached Conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on the 171h day of July, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 445 0 ?5 Resolution No. 2001- Site Development Permit 99-651, Amendment #1 July 17, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 446 0 ? 6 RESOLUTION NO. 2001-_ CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 99-651, AMENDMENT #1 JULY 17, 2001 GENERAL 1 . The property owner agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any legal claim or litigation arising out of the City's approval of this Amendment request. This indemnification shall include any award toward attorney's fees. The City of La Quinta shall have right to select its defense counsel in its sole discretion. 2. Prior to the issuance of any grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department • Community Development Department • Riverside County Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) The applicant/developer is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, the applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. FEES AND DEPOSITS 3. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. LANDSCAPING 447 007 Page 1 of 3 Resolution No. 2001- Site Development Permit 99-651, Amendment #1 July 17, 2001 Page 2 ------------- Existing temporary landscaping improvements for this 4 acres site shall be maintained in a healthy state until removal of the temporary office complex occurs. Any landscaping that is to be retained until future development of the site shall be maintained by the property owner pursuant to the requirements of Specific Plan 83-002 and Zoning Ordinance. FIRE MARSHAL 6. Provide or show there exists a water system capable of delivering 2,500 g.p.m. for a 2-hour duration at 20 psi residual operating pressure which must be available before any combustible material is placed on the job site. 7. The required fire flow shall be available from a Super hydrant(s) (6"X 4"X 2.5"X 2.5") located not less than 25 feet or more than 165 feet from any portion of the building(s) as measured along approved vehicular travel ways. 8. Prior to building permit issuance, applicant/developer will furnish one blueline copy of the water system plans to Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered Civil Engineer and the local water company with the following certification: "/ certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department. " 9. Install portable fire extinguishers per NFPA, Pamphlet #10, but not less than 2A10BC in rating. Contact certified extinguisher company for proper placement of equipment. 10. Install Knox Key Lock boxes, Models 4400, 3200 or 1300, mounted per recommended standard of the Knox Company. The ordering forms are available by contacting the Fire Marshal's office at 760-863-8886. 448 0'8 Page 2 of 3 Existing temporary landscaping improvements for this 4 acres site shall be maintained in a healthy state until removal of the temporary office complex occurs. Any landscaping that is to be retained until future development of the site shall be maintained by the property owner pursuant to the requirements of Specific Plan 83-002 and Zoning Ordinance. FIRE MARSHAL 6. Provide or show there exists a water system capable of delivering 2,500 g.p.m. for a 2-hour duration at 20 psi residual operating pressure which must be available before any combustible material is placed on the job site. 7. The required fire flow shall be available from a Super hydrant(s) (6"X 4"X 2.5"X 2.5") located not less than 25 feet or more than 165 feet from any portion of the building(s) as measured along approved vehicular travel ways. 8. Prior to building permit issuance, applicant/developer will furnish one blueline copy of the water system plans to Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered Civil Engineer and the local water company with the following certification: "/ certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department. " 9. Install portable fire extinguishers per NFPA, Pamphlet #10, but not less than 2A10BC in rating. Contact certified extinguisher company for proper placement of equipment. 10. Install Knox Key Lock boxes, Models 4400, 3200 or 1300, mounted per recommended standard of the Knox Company. The ordering forms are available by contacting the Fire Marshal's office at 760-863-8886. 448 0'8 Page 2 of 3 Resolution No. 2001- Site Development Permit 99-651, Amendment #1 July 17,2001 Page 3 LIGHTING 11. Exterior lighting plans shall be approved by the Community Development Department Director prior to issuance of building permits. ARCHITECTURAL/SITE DESIGN 12. No roof mounted mechanical equipment is permitted. MISCELLANEOUS 13. All agency letters received for this case are made part of the case file documents for plan checking purposes. 14. Prior to building permit issuance, trash and recycling areas for the project shall be approved by the Community Development Department pursuant to Section 9.60.220 of the Zoning Ordinance. The plan will be reviewed for acceptability by the applicable trash company prior to review by the Community Development Department. 15. Permanent identification signs for the development shall be lit by an indirect source as required by Chapter 9.160 (Signs) of the Zoning Ordinance. Temporary and permanent signs for the development shall be approved by the City prior to installation. 16. Temporary storage containers are not permitted to be used unless separately approved by the Community Development Department. 17. All existing interim modular units and their related temporary improvements (i.e., parking, perimeter fencing, etc.) shall be removed by November 30, 2001. No construction materials shall be stored at the site thereafter, unless otherwise approved in writing by the Community Development Director. Page 3 of 3 449 009 Attachment 1 450 Q11 Attachment 2 planning Commission Minutes May 11, 1999 /Tn n questions of staff, Chairman Tyler ed if the applicant to address the Commission. Mr. D lark, representing the , stated the purpose of the request. Tyler asked if the applic had any problem with staff s ndation. Mr. Stark stated had no objection. Chairman Tyler hated to see the deletio the landscaping on the east side. Mr. d the manufacturers not want to hide the vehicles behind trees and bushes and they were t g to meet their demands. 4. Chairman Tyler asked ' yone else would like to speak on this item. There being no further p tc comment, the public participation portion of the hearing was clos and opened to Commission discussion. 5. Commissio Abels stated the landscaping along Highwa 11 should remain a . proved by the City Council to conform with ighway I I I 6, being no further discussion, it w ed and seconded by ��/r( missioners Kirk/Robbins to adopt Planrun ommission Resolution 99- 044 recommending to the City Council approX of Site Development Permit Amendment #2, subject to the Findings and Conditions of Approval as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. F. Site Development Permit 99-651; a request of KSL Recreation Corporation for approval to relocate existing corporate office modular units from the southern terminus of PGA Boulevard to a four acre site developed with existing interim uses ve in the Tourist Commercial District pursuant to Specific Plan 83-002. Chairman Tyler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Tyler asked if the applicant would like to address the Commission. Mr. Forrest Haag, representing KSL Recreation Corporation, state the purpose of their application. He then questioned Condition #8 and stated the Fire Department had agreed to remove. Documents\WPD0CS\PC5-11.99.wpd 451 planning Commission Minutes May 11, 1999 3. Commissioner Robbins asked the applicant to identify what the purpose of the building. Mr. Haag indicated the uses on the map. 4. Chairman Tyler asked if anyone else would like to speak on this item. 5. Ms. Kelly McGalliard, representing PGA west Residential Association, stated her confusion as to the uses reported by Mr. Haag as being interim as no specific time period has been identified. The Association is asking that a time period be identified as the proposed uses are not compatible and there are alternate sites that could be used. The removal will enhance the surrounding area, but the relocation and addition would not. 6. Commissioner Kirk asked Ms. McGalliard.what she was asking for was the definition of interim only. Ms. McGalliard stated their ultimate goal is to have the Commission deny the project, and if not, at least define how long temporary would be. Commissioner Kirk asked what time limit they want. Ms. McGalliard stated they were given a year on their request and an evaluation after that. 7. Mr. Arthur Brant 55-605 Pebble Beach, stated he was there to verify that the surrounding neighbors objected to this application and also asked that Mr. May's letter be included with their objections. When he purchased his home they were told that as soon as the resort clubhouse was built the modular units would be removed. They are not going away, but rather growing in numbers. Their view is of the mountains and the temporary buildings, can be seen. In addition, existing the sales building is up for review and they are voicing an objecting to its use as well. The private clubhouse looks directly down on these units. None of the other clubs in the Valley have this type of use for their offices. g, Commissioner Kirk asked Mr. Brandt about the letter dated February, 1999. Mr. Brandt stated this was the letter of objection to the sales office for Montecito. 9. Mr. Charles Hathaway, 55-405 Pebble Beach, stated he had lived here for quite a while, and asked staff if they had looked at this site from Pebble Beach. He would hope that the Commission/staff would look at the site and determine the impact these trailers would have on the area. There is no indication that the screen presently surrounding the use would be moved, or removed. Generally "temporary" means less than permanent and Mr. Haag �' 013 C:\My Documents\WPDOCS\PCS-1 1-99.wpd 0 5 0• Planning Commission Minutes May 11, 1999 bth has indicated this use will lead into something else. The plan submitted y e applicant is not complete as the applicant has indicated the layout will change. How many additional temporary buildings will be moved onto the site in the future, or temporary containers as are now existing. He would ask the Planning Commission to deny this application and require the applicant to relocate to the southeast comer of Jefferson Street and 54 ° Avenue, at the entrance to PGA West as this would not infringe on any ones view. Dr. Alexander Kom, Pebble Beach, stated he agrees with what has Y>eenor psaid and there are alternative sites. He was unable to paint his they behouse a lowed to make lace awnings on his house, therefore, why exceptions. Mr. Larry Lichliter, 55-920 PGA Boulevard, KSL, appreciates what has been said and he agrees there are better solutions, but there is on the adjacent issue of timing. Sometimes you can be oblivious to the imp act They met with the homeowners and tried tWhadress andclean requesting will not the area to meet the concerns of the homeowners. Y q g impact the existing homeowners. ghat is there is impacting them. They do recognize the need to move due to the impact on the homeowners, but they need to make this move at some reasonable point in time. The potential alternative locations do exist, but are not viable due to the time factor and need to move now. 10. 12 13. 14 15. Chairman Tyler asked if Mr. Lighliter if he didn't agree that this was not architecturally compatible. He also asked for the dl n' ificn of et temp h the Mr. Lichliter stated there is a need for temporary g g whole phase of construction. There is no definitive definition of temporary. There being no further public comment, the public participation portion of the hearing was closed and opened to Commission discussion. Commissioner Abels asked if a time frame of two to three years would be acceptable. KSL has been cooperative with the City and there have not been any issues and he would think that the issues between the BOA and KSL could be worked out in a time period that is agreeable to both. Chairman Tyler stated the proposed use is legal in this zone. The issue is how long is temporary. What opportunities does the Commission have? City Attorney Dawn Honeywell indicated it is reasonable to state a time in consideration of what the purpose is. There are no specifics that guide this "in the current Specific Plan. 453 014 CAMy DocumentstWPDOCStPC5-11.99.wpd ti • Planning Commission Minutes May 11, 1999 16. Commissioner Robbins stated he thought KSL had made a good effort to hide what is there. If the Commission wanted to they could retroactively condition the exiting buildings to a time frame. City Attorney Dawn Honeywell stated the Commission could. The Specific Plan is a legal document and the City Council could direct staff to bring it back and place specific time frames on it. Short of doing that, the Commission could place some time issues on it. roved or 17. Commissioner applicant,osrtthe other parties could appeaed that if the Commission l the denied the the decision. 9 is. Commissioner Kirk stated that in an effort to reach a compromise, they should define temporary as two years, but within one year KSL should file a progress report with an alternative site offered. 19. Commissioner Robbins stated he concurred, but he would have to state that this use is better than a 1,000 room hotel. 20Commissioner Abels suggested three years and a review in two years. 21. There being no further discussion, it was moved and seconded by Commissioner Kirk/Robbins to adopt Planning Commission Resolution 99- 045 recommending to the City Council approval of Site Development Permit 99-651, subject to the Findings and Conditions of Approval as modified: a. Condition g18: time limit for three years with a progress report at the end of two years for all the temporary uses proposed and the existing at the site. Kirk, Robbins, and Chairman Tyler. ROLL CALL: NOES: None. ABSENT: Comissioners mmissioner Butler. ABSTAIN None. VII. BUSINESS ITEMS: Master Design Guidelines 99-003; a request of Lenc gn Group for La Quinta A. g new p totype residences and panners/V'3 "am Ro for approval ° ove area. landscaping plans f different lots i 1. Chairm Tyler a for the staff report. incipal Planner Stan Sawa presen d the anon contained in the sta report, a copy of which is on file in rununity Development Depart nt. 454 V C:\My Documents\WPDOCS\PC5-11-99.µ'pd Attachment 3 City Council Minutes 13 June 1, 1999 APPEAL BY MR. ARTHUR BRANDT OF THE PLANNING COMMISSION'S DECISION TO APPROVE SITE DEVELOPMENT PERMIT 99-651, A REQUEST BY KSL RECREATION CORPORATION TO INSTALL 9,600 SQUARE FEET OF TEMPORARY MODULAR OFFICE UNITS ON A FOUR -ACRE SITE DEVELOPMENT WITH EXISTING INTERIM USES IN I THE TOURIST COMMERCIAL DISTRICT PURSUANT TO SPECIFIC PLAN 83-002 (PGA WEST) AT 55-910 PGA BOULEVARD. The Mayor declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, advised that on May 14, 1999, Mr. Arthur Brandt filed an appeal of the Planning Commission's approval permitting 14 interim modular units for KSL Recreation Corporation at 55-910 PGA Boulevard for a three-year period. He advised that KSL is proposing five new modular units (9,600 sq. ft.), for a total of 14 units (21,000 sq. ft.) on a four -acre site. Landscaping is proposed on the east and west sides of the complex, and 91 parking spaces are provided. The Planning Commission approved the request on May 11, 1999, subject to findings and conditions. He noted that Condition No. 18 requires all of the interim buildings, both old and new, to be removed within three years, and for the application to be brought back before the Planning Commission within two years for review. In response to Council Member Adolph, Mr. Herman advised that Condition No. 1 should be deleted as it was replaced by Condition No. 18, which was modified at the Planning Commission to read,"The Planning Commission shall receive a status report of the temporary uses from the applicant of this Site Development Permit by June 1, 2001. All existing interim modular units and all units approved by this permit shall be removed by June 1, 2002," and so Condition No. 18 in the staff report should read accordingly. In regard to the term "temporary," he advised that the Specific Plan, which supersedes the Zoning Ordinance, identifies these as interim units, and does not define a time frame. Arthur Brandt, 55-605 Pebble Beach, advised that he was told by Landmark when he purchased his property, that the temporary buildings would be removed as soon as the resort clubhouse was built, and yet only one has been removed, and he felt KSL should follow the rules that were originally set. It was his understanding that the existing units were to be used only for construction/sales facilities, and now understands that they'll be used for corporate offices. He objected to the notification process, advising that he was not notified of the Planning Commission hearing. He lives across the fairway 455 016 • 0 City Council Minutes 14 June 1, 1999 from the units, but only five condos are within the 500-foot radius. He questioned why all PGA West residents weren't notified like they've been for other projects, and why KSL waited until the end of April to request this approval when they knew about it months ago. He's been told by other residents that he's wasting his time because KSL gets whatever it wants from the City. He asked the Council to: reject the Site Development Permit; order a review of the existing trailers and fences with the goal of removing them as soon as possible; begin immediate replacement of temporary chain link fences with compatible walls and sidewalks; and remove interior chain link fences and plant groundcover. Their CC&Rs state that the declarant intends to develop, maintain, and operate PGA West in a first-class manner, and he felt KSL could afford to do that. He believed 14 years is a long time to call temporary, and recommended that the Minor Use Permit for the Hobbs trailer, which expired on May 19, not be renewed. He believed KSL has alternative sites for placement of these units, and that they should consider the homeowners and members of PGA West. Mayor Pena advised that in appeal cases, the Council functions as a Board of Appeals, and he reviewed the procedures that they must follow, stating that they can refuse to consider any issues not raised by the appellant or another person either by verbal testimony or written correspondence made at or before the Planning Commission public hearing. He advised that the two items stated for the appeal are the failure to properly notify of the hearing, and improper use of temporary buildings. In response to Mayor Pena, Mr. Herman advised that the hearing notices were sent to over 40 property owners, excluding KSL and Sunrise Development, including not only those within 500 feet, but also the propertyowners on Pebble Beach, which is adjacent to the site. As for improper use of buildings, he advised that the Specific Plan does not identify the timeline for temporary use, and only identifies them as interim uses. Ms. Honeywell, City Attorney, advised that the notification procedures that were followed by the City are in excess of what is required by law. The second issue is essentially the primary issue that was before the Planning Commission, as to whether or not it's appropriate under the Site Development Permit to allow the move of the additional temporary buildings to this site. She advised that the appellant has appropriately raised the issue, and that the Appeals Board becomes the final decision maker. Charles Hathaway, 55-405 Pebble Beach, spoke in support of the appeal, stating that he felt the trailers are an eyesore to the whole PGA West community. He also took exception to the existing chain link fence that's over 45ro 01/ r City Council Minutes 15 June 1, 1999 a mile long and a site pollutant. He felt it's time for KSL to relocate the fence and the temporary modular units, and urged Council to defeat KSL's damaging use of the property. Vicki Merchant, 79-768 Arnold Palmer Drive, stated that she had a problem with the City's definition of temporary, and the City's noticing requirements. She felt all of the property owners should have been notified since KSL owns all of the surrounding property, including the golf course, where their homes are. She felt the trailers should be moved outside and placed where Sunrise has their facilities. PGA West is advertised as the ultimate first-class private club experience, and she knew of no such facility that would allow 20 trailers within their project, especially in a visible location. Kelly McGalliard, 73-310 Desert Rose, Palm Desert, advised that the primary concern is the interpretation of temporary and interim. She didn't consider 14 years as temporary, and felt alternate sites exist that are more appropriate. David Peters, 74-075 El Paseo, Suite C-4, Palm Desert, representing the homeowner associations in PGA West, advised that the PGA West Master Homeowners Association has no record of ever receiving a notice of the public hearing. Dan Shepardson, 54-839 Shoal Creek, of the PGA West Master Homeowners Association Board of Directors, advised that they only heard about the application a few days ago because they did not receive a hearing notice, even though PGA West Boulevard falls under their responsibility and is adjacent to the proposed site. He further advised that the Board has voted unanimously to support the appeal. The view from these expensive homes is important to the property owners, and they don't want to look at temporary buildings. It's already been a problem for too long, and a three-year extension will make the problem bigger. In response to Mayor Pena, Mr. Herman advised that the mailing lists for public hearings are provided by a title company who signs a document stating that the list is from the latest County tax rolls. He then read a list of names and addresses of the homeowners associations on file with the County Assessor. Bud Wehrly, 55-665 Pebble Beach, questioned how the City is supposed to be protecting the property values for its residents, if a project with a life of 30 years is allowed to have temporary buildings on it for 17 years. Larry Allen, 54-407 Shoal Creek, felt a protected environment is one of the reasons why people buy homes within developments like PGA West. They're 457 018 City Council Minutes 16 June 1, 1999 not allowed to park boats or RVs on their properties, and are restricted to four hours for loading and unloading their mobile coaches, and that's what he considers temporary. He believed temporary buildings and fences have a direct impact on the value of surrounding properties. J. R. Mauro, 78-117 Calle Norte, Vice President of R. C. Hobbs Company, supported the use of temporary trailers because he believed sales trailers are important to the success of the company. Due to current restrictions imposed by the homeowners association, it's imperative for them to retain their trailer in a visible site. He advised that they've been at the current location for six months, and if sales continue at the current rate, they intend to be there for approximately 12 more months. He understood that the trailers had been previously used by the homeowners association and the Legends of Golf. Lorraine Milosivich, 56-285 Riviera, believed the trailers are going to have a tremendous negative impact on the property values. Forrest Haag, 49-999 Eisenhower Drive, representing KSL, advised that the new buildings will be placed behind the existing buildings, and that they've agreed to screen all of the buildings with landscaping. He felt the real issue is not the definition of temporary or interim, but rather what the use is and the allowable uses within the Zoning Ordinance. He presented a digital image of the view with landscaping pasted in, and he noted that temporary trailers are part of the construction and development process, and is an allowable use within the Tourist Commercial zoning. In response to Mayor Peria, Mr. Haag advised that the elevation drop from the existing pads to the proposed pads is 4-10 feet. Council Member Adolph didn't feel that the photograph gives a true depiction of the proximity between the trailers and homes. In response to Council Member Sniff, Mr. Haag advised that they are required to submit a landscape plan for staff's approval, and that the tree span will depend on the type of tree used. They are willing to plant the type and size of trees designated by the City, and advised that the tree span will increase with growth. Council Member Sniff noted that the trees will only be there for a maximum of three years. Jim Murphy, 54-580 Riviera, noted that the trailers referred to by Mr. Haag as temporary construction offices to oversee development, are actually corporate 458 019 -d F City Council Minutes 17 June 1, 1999 offices that have nothing to do, exclusively, with the development of PGA West, but have everything to do with managing the whole KSL enterprise. He believed the Council is charged with representing what is in the best interest of the whole community, and felt that KSL has alternative locations to place their temporary corporate offices. Larry Lichliter, 80-138 Hermitage, representing KSL, advised that KSL has tried to be sensitive to the homeowners' concerns by painting the trailers and planting additional landscaping, and as for the new trailers, he believed the impact to the homeowners on Pebble Beach has been lessened because of the change in elevations. He also noted that under the current permit, there's no timeframe for the trailers, but they only need them for a few more years. Although the trailers are corporate offices, a lot of time is spent on PGA West issues, making it an appropriate use under the Specific Plan. They also need to have all their offices together, and the proposed location is where the infrastructure and communication facilities exists. He advised that they were unaware of these issues, such as the fence, and will try to solve them. They're also willing to increase the size of the trees around the trailers to help minimize the impact. In response to Council Member Adolph, Mr. Lichliter advised that they're moving the trailers because the land was sold to Centex. Council Member Adolph stated that he felt it would have helped if KSL had discussed this issue with the homeowners associations. He asked about the possibility of moving the trailers to the pad at the end of Madison Street. Mr. Lichliter advised that there's insufficient infrastructure there. They have looked at other alternatives, but some of the sites are inappropriate for the use, and timing is also an issue. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. Council Member Sniff commented on the mailing list for the hearing notices, and wasn't sure that the lists are totally accurate. He recognized KSL's need to relocate on a temporary basis, but temporary to him should not exceed a reasonable period of time, which he felt in this case, should not exceed two years. He noted that even Mr. Lichliter has agreed that there is a problem, and that they are trying to minimize the impact. He felt "temporary" needs to be defined in a more restricted way, and that perhaps approval of this project should be for only two years. Instead of using "temporary," he felt that in the future everything should have a specific timeframe. He suggested limiting this 4511 020 City Council Minutes 18 June 1, 1999 approval to two years, with trees required of sufficient size to provide a significant cover for the buildings. He hoped the Council is never placed in this particular position again where so many people are upset. Council Member Adolph read the objectives of the Tourist Commercial designation from the Zoning Ordinance, and stated that he felt the ghetto of portable units are not totally compatible to surrounding properties. He was concerned that the City is allowing things to occur on a temporary basis in areas that are not compatible for them, and he had a problem with these buildings being relocated in an area that's going to interfere with the ambiance of the community. In response to Council Member Perkins, Mr. Herman advised that some of the temporary units have existed since 1985. As for hearing notices, he advised that the 500-foot designation for mailing notices is from the property line of the subject parcel. Council Member Perkins felt that when a homeowners association is involved, the hearing notices should be sent registered mail with return receipt. He didn't feel that the City has satisfied the noticing procedure, and didn't like the idea of moving more temporary buildings into an area that's been temporary for a number of years. Council Member Henderson felt there are concerns on both sides, and that the developer is trying to address them. However, this is a permitted use under the Specific Plan. She noted that the trailers have been used for multiple purposes by multiple entities, including the homeowners association. She supported looking at a two-year compromise, and agreed that the trees should be substantially larger, given the short period of time for growth. She noted that public notices have always been a problem, but felt it's because the mailing lists that are provided to the City are inadequate. In response to Council Member Henderson, Mr. Herman advised that the homeowners association address on file with the County Assessor's Office is either old or incomplete. The City is not allowed to change the property owners' addresses; the property owners have to contact the County Assessor's Office to change the address themselves. Mayor Pena felt that perhaps while the City meets the "letter of the law," sometimes the "spirit of the law" is not met, and suggested that sites be posted for public hearings as it's done in some other cities. In regard to the two appeal issues, he advised that, legally, the hearing notices were done correctly, and that the proposed use is a permitted use under the Specific Plan. He then 46n 021 0 •. City Council Minutes 19 June 1, 1999 comment ed on the increase in attendance at the public hearings, and stated that he felt it's due to the increase in full-time residents who are beginning to notice their views more and things are having a greater effect on them. He noted that the City cannot enforce the CC&Rs, and according to what he understood, no one has ever filed a complaint about the trailers before. He advised that KSL is entitled to do what they've done, and he hoped the Council could help solve some of the issues raised by the appellant, such as screening, noting that the trailers will be somewhat lower, and that the temporary containers will be removed. He also commented on the lack of communication between the homeowners associations and KSL. Council Member Perkins suggested a continuance to allow the homeowners associations and the applicant to try to resolve some of these problems. Mayor Pena noted that the applicant has stated that time is of the essence. In response to Council Member Adolph and Mayor Pena, Mr. Herman advised that temporary/interim buildings are allowed under the Specific Plan, and it does not identify the use of interim buildings. Council Member Sniff reiterated that he felt the approval should be modified to two years, with trees of sufficient size to provide adequate screening. He also felt the issue of the mile -long fence should be addressed. In response to Council Member Henderson, Ms. Honeywell advised that the application is before the Council for final decision, and the Council may choose to uphold the Planning Commission decision, but revise any of the conditions of approval if desired, or it may uphold the appeal. Mayor Pena asked if the applicant would have the right to file an appeal if the current appeal is upheld, to which Ms. Honeywell responded no. Mr. Herman suggested the following changes to the conditions of approval, should the appeal be denied: 1) change Condition No. 6 to read, Specimen trees, size defined with American standards for nursery stocks having a minimum 15-foot canopy in a 36-inch box or larger, shall be installed abutting the modular office complex as depicted on the site plan exhibit, subject to Community Development Department approval. All trees shall be double -staked to prevent damage from seasonal winds, and shrubs shall be five -gallon or larger;" and 2) change Condition No. 18 to read, "All existing interim modular units and units approved by this permit shall be removed by June 1, 2001." He noted that Condition No. 1 should also be deleted. 461. 029 0 i City Council Minutes 20 June 1, 1999 RESOLUTION NO. 99-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING THE APPEAL REQUEST OF MR. ARTHUR E. BRANDT AND APPROVING SITE DEVELOPMENT PERMIT 99-651, PERMITTING THE RELOCATION OF EXISTING MODULAR OFFICE UNITS AND PLACEMENT OF NEW MODULAR UNITS ON A DEVELOPED FOUR -ACRE PROPERTY LOCATED AT 55-910 PGA BOULEVARD IN ACCORDANCE WITH THE REQUIREMENTS OF SPECIFIC PLAN 83-002 (APPELLANT: MR. ARTHUR E. BRANDT; APPLICANT: KSL RECREATION CORPORATION). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-71 as amended. Council Member Adolph wished to see the trunk size and height of the trees specified, as well as the location of the trees. Mr. Herman advised that the nursery standard and specimen of tree determines the trunk and box size to accomplish the 15-foot span, and that the locations are noted on the site plan. Mayor Pena asked about requiring a wall along the street. Council Member Sniff was somewhat concerned about requiring them to build a wall for a two-year approval. Council Member Adolph was concerned about the temporary buildings being screened from the street. Council Member Perkins advised that he would vote NO because of improper notification, even though it was done legally. He also didn't like the interpretation of "temporary," which he felt should not mean more than one year. Council Member Adolph advised that he would also vote NO because he felt it's not a proper place for a trailer park. Motion carried with Council Members Adolph and Perkins voting NO. 46P. nr� Attachment 4 Planning Commission Minutes July 10, 2001 5. Commissioner Tyler asked where the towZWs Mr. explained the location and stated the t six inches with a two foot dish would remai 6. There being rther pu comme airman Abels closed the public parti pats r n of the ng and opened the project for Commi n disc 7. C0mmiss' er k h using the trash enclosure. Staff stated it a ed by staurant. 8. as o n nded by Commissioners Tyler/Kirk to adopt n o Resolution 2001-097 certifying a Mitigated eg ion of Environmental Impact for Environmental \ As ss 01-425, as recommended: RONS: Commissioners Butler, Kirk, Robbins, Tyler, and airman Abels. NOES: None. ABSTAIN: None. ABSENT: one. 9. was moved and seconded by Commissioners Kirk/Btler to adopt rpulse anning Commission Resolution 2001-098, approving Conditional Permit 2001-060, as recommended. CALL: AYES: Commissioners Butler, Kirk, Tyler, Robbins and Chairman Abels. NOES: None. ABSTAIN: None. ABSENT: None. Site Development Permit 99-051 Amendment #1 • a request of KSL Recreation Corporation for an amendment to Condition of Approval #17 of city Council resolution 99-71 that requires removal of the existing corporate office modular units on June 1, 2001, to be extended to November 30, 2001. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner 4F3 O?4 AAPC7-1 0-01.wpd 10 Planning Commission Minutes July 10, 2001 3. Commissioner Butler asked if any letters had been received any complaints regarding the proposal. Staff stated none had been received. 4. Chairman Abels asked if the applicant would like to address the Commission. Mr. Bill Dawes, representing KSL, stated he was available to answer any questions. 5. Commissioner Robbins asked if the applicant could meet the time frame to construct the new office buildings. Mr. Dawes stated yes, as the buildings are modular in construction and should meet the deadline. 6. There being no further public comment, Chairman Abels closed the public participation portion of the hearing and opened the project for Commission discussion. 7. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-099 approving Site Development Permit 99-651, Amendment #1, subject to the findings and conditions as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSTAIN: None. ABSENT: None. VII. BUSINESS ITEMS: None Vill. CORRESPQ69ENCE AND WRITTEN MATERIAL: None. IX. COMMI9MNER ITEMS: A. ffff gyallIPPIRfof the CityAWuncil meeting of July 19, 2001. X. ADJOURNMENT: There being no further business, it w moved and seconded by Commissioners Tyler/Butler to adjourn this regular mee of the Planning Commission to the next regular meeting of the Planning Commissio , at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:08 p. . on July 10, 2001. Respectfully submitted, 464 A:\PC7-10-01.wpd 11 0 2 9