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2017 01 09 CSCT4ht 4 4aQumfw Commission agendas and staff reports are available on the City's web page: www.lo-quinta.org COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING ON MONDAY, JANUARY 9, 2017 AT 5:30 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a "request to speak" form and limit -your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). PRESENTATIONS 1. MUSEUM UPDATE 2. CITY DEVELOPMENT UPDATE INFORMATIONAL ITEMS 1. COMMUNITY PROGRAMS AND WELLNESS REPORT - DECEMBER 2016 2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 3. HIGHWAY 111 HOLIDAY DECORATION 4. ART ENTRYWAYS ACTION ITEMS 1. APPROVE MINUTES OF DECEMBER 12, 2016 2. CONSIDERATION OF ART DONATION FROM JANICE OSBORNE COMMISSIONER ITEMS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on February 13, 2017, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California 92253. COMMUNITY SERVICES COMMISSION AGENDA JANUARY 9, 2017 DECLARATION OF POSTING I, Lisa Chaudhry, Administrative Technician, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Community Services Commission meeting was posted on the City's website, near the entrance to the Council Chambers at 78- 495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78- 630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on January 5, 2017. DATED: January 5, 2017 LISA CHAUDHRY, Administrative ician City of La Quinta, California Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Services office at 760- 777-7106, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7106. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must be supplied to the Executive Assistant for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES COMMISSION AGENDA JANUARY 9, 2017 Community Programs & Wellness Report ta O a — CiFNS nf'iir D SFRT — December 2015 - Summary Programs 19579 214 $10,495 Fitness A& 4,316 Events/Youth Player Fees 19500 1 $29,925* *Youth Player Fees Fall/Winter 2016 Rentals JU 2,438 o 01 206 O$3.650 J& Amount served ❑ ❑ Amount of classes/events/rentals M Revenue generated Programs - Detail Chair Massage Personal Training Zumba Morning Zumbba Day Taekwondo Beginning 4-8 yrs. Taekwondo Intermediate 4-8 yrs. Taekwondo Advanced 9 yrs. - up *The Jump Rope Jump Off *Senior Tennis Group Creative Wellness La Quinta Glee Ballroom Dancing Beginning Ballroom Dance Intermediate Friday Night Dance Ukulele Players Advanced Bread Distribution* Master Gardener Speaker* Herb & Vegetable Garden Group Volunteers & Hours 16 Volunteers assisted at the Wellness Center for a total of 101 hours for the month of December Social Services* Bereavement Group Egg Cafe Looks Who's in the Lobby: -Senior Planning Council -Yoga Therapy -Medicare Health Insurance Sunline Bus Passes Financial Consultation Legal Consultation Low Income Heating & Energy Assistance Program Health Insurance Counseling Advocacy Program Sports Programs Open Gym Volleyball' Open Gym Basketball' Beat the Holiday Cold & Flu Rush* Social Wellness Mah Jongg La Quinta Voices* Social Bridge Woodcarvers* December Luncheon Movie Mondays* Putting for Fun* Wii Bowling* *Denotes Free Programs/ Services Christmas Tree Lighting • December 2 at Old Town La Quinta Hikes with Philip Ferranti • December 3 at La Quinta Cove Nature Hike: Cove to Lake Trail • December 17 at Top of the Cove Night Adventures • December 13 - Full Moon Hike.- - December 31 - Top of the Cove Cove to Boo Hoff Trail Programs 2000----------------------------------- U _ s� _ 1000-------------------- Q 0 ---- - I --------- ---- 2015 2016 Leisure ■ Sports 0 Wellness Center Wellness Center Free Programs Events 2000 ---------- --- - --- ---- - ------ M 1000-------------------------- a 0 ---- -I ------- ---- 2015 2016 Christmas Tree Lighting E Night Adventures Philip Ferranti & Nature Hikes Fitness Center - Detail • Member visits increased by 642 visits. • Sold more daily passes and memberships compared to last year • Continued increased attendance for expanded Saturday hours. The Jump Rape Jump Off A Jump Rope Jump Off was held during the week of December 5-10. Participants had to jump their way to goo health for 3 minutes. There were 11 fitness members who participated and Doug Kneur came in 1st place with a total of 346 jumps in a 3 minute period. December Saturday Visits W �-9 M 6:30-9am 9-11am E 11am-1pm Rentals - Detail Parks & Fields - Sports • La Quinta Park - La Quinta AYSO • La Quinta Park - Desert Boot Camp • Sports Complex - La Quinta Youth & Sports • Sports Complex - PDLQ Football • Colonel Mitchell Paige - Friday Night Lights Buildings • Wellness Center - Church Services • Wellness Center - Private Rental • Library Community Room - Private Rental • B&G Gym - Private Rental Parks • Fritz Burns Park - 3 Park Party Rentals • Civic Center Campus - Private Rental Fitness Center - Passes ""Room '_A0 CD 0 50 100 150 200 250 Daily Passes Sold Memberships Sold Fitness Center - Visits 5000 a, 4000------------------------------------ 3000-------------------------------- 2000------------------------- . a 1000-------- ------ 2015 2016 Member Visits Rentals 50 ---- 40 e30------------------------------- a20-------------------------------- 10---------------------- 0 ------------- ------ 2015 2016 LQ Park Field Sports Complex Col. Paige Wellness Center Fritz Burns Park Civic Center Campus Monthly Revenue & Participation 60000 ------------------------- ------------------------- ------------------------- : -------------------------- : -------------------------- : 50000 ------------------------- ------------------------- ------------------------- ------------------------ ------------------------- 40000 ------------------------- -------------------------------------------------------------------------------------------- ----------- 30000 ;-------------------------I--------------------------------------------------- ------------------------ ------------------------- 20000 --------------------- ------------------------- ------------------------- 10000 ------------------------------------------- --------- ----------------------- 0 ---------------- ---------------- --------------------------- ------------------ July August September October November December' Total Reveune E Total Participation This chart will be updated with monthly data points to reflect the total revenue and participation for that month. As each month is added, the data will show the trend for the 2016/17 operating year. **Revenue increase of $29,925 due to the Youth Player Fees received for Fall/Winter 2016. INFORMATIONAL ITEMS NO. 2 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2016/17 ATTENDANCE Date of Appointment Term Expires Felice Chiapperini 6/2/2015 6/30/2019 Mark L. Johnson 7/1/2014 6/30/2017 Paula K. Simonds 7/1/2014 6/30/2017 Kathryn Lambert 6/8/2016 6/30/2017 Dori Quill 6/8/2016 6/30/2019 September 12, 2016 Meeting PRESENT PRESENT PRESENT PRESENT PRESENT September 11 Candlelight Vigil X X Pokemon Go Event - Sept 9th X October 10, 2016 Meeting X X X X X Make A Differnece Walk Halloween Luncheon Movies in the Park - Beetlejuice Meet & Greet Your Chief of Police X Movies in the Park - Hocus Pocus Brew in LQ X Nature Hike - Coral Mountain Annual Health Fair X X Dog-O-Ween X X X X X Zombie Tag Night Time Adventure Hike X October 29, 2016 Special Meeting X X X X X November 14, 2016 Meeting X X X X X Hikes w/ Phillip Ferrati Thanksgiving Luncheon Veteran's Day Tribute X X Nature Hike X Night Time Adventure Hike X December 12, 2016 Meeting X X X X X Tree Lighting X X Hikes w/ Phillip Ferrati - Bear Creek Blue Light Ceremony City Hall Open House X X X Holiday Luncheon X Movies in the Park - Polar Express Night Time Adventure Hike Movies in the Park - A Christmas Story Nature Hike Breakfast w/ Santa Night Time Adventure Hike January 9, 2017 Meeting Doggie Hikes - Jan. 4 Mecca Hills Hike - Jan. 7 Full Moon Hike - Jan. 12 19th Hole Block Party - Jan. 20 Nature Walks & Hikes: Fish Traps ... Jan. 21 City of La Quinta INFORMATIONAL ITEM NO. 4 COMMUNITY SERVICES COMMISSION MEETING: January 9, 2016 STAFF REPORT AGENDA TITLE- ART ENTRYWAYS RECOMMENDATION Identify locations for art installations at various entry points into the City and seek agreement on guiding principles for design elements. EXECUTIVE SUMMARY • The Commission is charged with overseeing the City's Art in Public Places (APP) program. • Staff is seeking direction on locations for art entry placements, and developing guiding principles for design elements. FISCAL IMPAC1i Currently there is approximately $300,000 available in the APP fund (270-0000-74800). Total impact is unknown at this point and will be updated prior to procurement phase. BACKGROUND/ANALYSIS On September 12, 2016, Staff led a discussion regarding the state of the existing "Entrance Monuments." The Commission provided feedback which included: • Support for updating or renovating the existing monuments and locations. • Adding a new art entry location at Washington and Fred Waring. • Discussion on physical branding identifiers such as Spanish the mosaics, and artistic bridge railings. The existing locations in need of updating, renovating, or replacing include installations along Highway 111 at Vons and Home Depot shopping centers. These locations address traffic entering La Quinta from the East and West; however there is nothing for the traffic entering from the North. A 2014 city traffic study indicates that over 100,000 vehicles per day travel along Washington and Jefferson into the City. Staff considers these to be opportunity locations and recommends them for consideration. Art is an authentic part of the La Quinta brand. The public art collection contains over 100 pieces on display. The #1 ranked La Quinta Art Festival is held on our campus each year. La Quinta is an art community. Because of the subjective nature of art, it is recommended that we define guiding principles regarding the design elements. A few to consider are: • Art piece first, place marker second • Consistency of design • Original works only • Support local artists (wherever possible) • Use of diverse materials appropriate for desert climate • Seek input from content expert stakeholders With guiding principles in place, a refined set of design ideas can be brought to Commission for review. Staff has reached out to the La Quinta Arts Foundation (LQAF) for consultation on this project. They have experience working on a similar project with another local municipality and are a resource and stakeholder in the local art community. Prepared by: Tustin Larson, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director ACTION ITEM NO. 1 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, DECEMBER 12, 2016 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Chair Johnson. ROLL CALL PRESENT: Commissioners Johnson, Simonds, Chiapperini, Quill, Lambert PLEDGE OF ALLEGIANCE Chair Johnson led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA INFORMATIONAL ITEMS 1. COMMUNITY PROGRAMS AND WELLNESS REPORT - NOVEMBER 2016 Presented by Supervisor Calderon. • The GEM - Wellness Journeys of the Fitness Challenge featuring Rigo Reyes, Jr. 2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED ACTION ITEMS 1. APPROVE MINUTES OF OCTOBER 29, 2016 Motion - A motion was made and seconded by Commissioners Simonds/Chiapperini to approve the October 29, 2016 Community Services Commission minutes as revised to include the tour notes. Motion passed unanimously. 2. APPROVE MINUTES OF NOVEMBER 14, 2016 Motion - A motion was made and seconded by Commissioners Quill/Chiapperini to approve the November 14, 2016 Community Services Commission minutes as revised. Motion passed: ayes 4, noes 0, abstain 1 (Lambert). 3. DESERT EXHIBITION OF ART (DESERT X) Motion - A motion was made and seconded by Commissioners Quill/Chiapperini to decline the invitation to participate in the Desert Exhibition of Art (Desert X) Project. Motion passed unanimously. • Art in Public Places (APP) Fund update • Washington Street bridge shared by equally by La Quinta and Indian Wells COMMISSIONER ITEMS: • Washington Street bridge entry signage • Holiday decoration for Highway 111 corridor • Concern expressed regarding an increase in crime ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Lambert/Quill to adjourn the meeting at 6:26 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Administrative Technician City of La Quinta, California ACTION ITEM NO. 2 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: January 9, 2017 STAFF REPORT AGENDA TITLES CONSIDERATION OF ART DONATION FROM JANICE OSBORNE RECOMMENDATION Consider art donation from Janice Osborne EXECIJTTVF SUMMARY • Janice Osborne is a local artist and La Quinta resident. • "Galaxy of Colors" was on display at El Paseo for two years and the artist would like to donate the piece to the City of La Quinta. • The artist has recommended four placement locations around Civic Center Campus. FISCAL IMPACT Site preparation costs are projected to be under $1,000, and will be paid from the Art in Public Places fund (270-0000-74800). BACKGROUND/ANALYSIS Local artist and La Quinta resident, Janice Osborne, contacted City Staff about donating an art piece. Her work has been displayed at art festivals, Coda Gallery, Borrego Art Institute, and Sm'Art Art Studio in La Quinta. Ms. Osborne has offered to donate "Galaxy of Colors" to the City's permanent Art in Public Places (APP) program. The sculpture was part of a two-year display on El Paseo for City of Palm Desert's APP program. The sculpture of fused glass stands approximately 7 feet tall and 3.5 feet wide on a metal stand and has an estimated value of $12,000. Ms. Osborne recommends four placement locations around Civic Center Campus (Attachment 1); however the Commission can recommend alternate locations around the City. Once the donation occurs, the piece becomes property of the City of La Quinta and will be maintained by the City in perpetuity. The donation policy was recently revised to allow outdoor placements and use of APP funds for site preparation. This revision was recommended by the Community Services Commission and ratified by the City Council on December 20, 2016. ALTERNATIVFc Recommend alternate placement locations; do not recommend this piece for Council consideration. 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