Loading...
2017 01 17 CCta Qa�fra GEM oftleDF-4.-IRT — City Council agendas and staff reports are available on the City's web page: www.la-quinta.orq CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING TUESDAY, JANUARY 17, 2017 AT 4:00 P.M. CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PRESENTATION BY QUEEN SCHEHERAZADE AND HER COURT ON BEHALF OF THE RIVERSIDE COUNTY FAIR AND NATIONAL DATE FESTIVAL 2. EAST VALLEY COALITION UPDATE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES OF DECEMBER 20, 2016 2. APPROVE MINUTES OF JANUARY 3, 2017 CITY COUNCIL AGENDA 1 JANUARY 17, 2017 3. APPROVE APPROPRIATION OF FUNDS FOR THE LIBRARY HEATING VENTILATION AND AIR CONDITIONING CONTROL SYSTEM 4. APPROVE REVISED FOURTH AMENDMENT TO SUNLINE JOINT POWERS TRANSPORTATION AGENCY AGREEMENT 5. ACCEPT STATE FUNDING GRANT FROM SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FOR FRONT LINE LAW ENFORCEMENT SERVICES AND APPROVE LOCAL EXPENDITURE PLAN 6. APPROVE DEMAND REGISTERS DATED DECEMBER 30, 2016 AND JANUARY 6, 2017 7. AWARD CONTRACT TO CONSTRUCT THE CITY HALL MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT (PROJECT NO. 2016-05) 8. ACCEPT ART DONATION FROM JANICE OSBORNE BUSINESS SESSION 1. INTERVIEW AND APPOINT A RESIDENT TO FILL ONE VACANCY ON THE PLANNING COMMISSION 2. APPOINT TWO REPRESENTATIVES TO THE DESERT RECREATION DISTRICT COMMITTEE STUDY SESSION - NONE PUBLIC HEARINGS - NONE DEPARTMENTAL REPORTS 1. CITY MANAGER - UPCOMING EVENTS AND CITY COUNCIL CALENDAR 87 2. CITY ATTORNEY 3. CITY CLERK QUARTERLY REPORT 91 4. COMMUNITY RESOURCES A. LIBRARY QUARTERLY REPORT - OCTOBER - DECEMBER 2016 95 B. MUSEUM QUARTERLY REPORT - OCTOBER - DECEMBER 2016 105 C. COMMUNITY PROGRAMS & WELLNESS REPORT - DECEMBER 2016 109 D. EMERGENCY MANAGEMENT QUARTERLY REPORT - OCTOBER - 113 DECEMBER 2016 E. PROACTIVE CODE COMPLIANCE QUARTERLY REPORT - OCTOBER - 117 DECEMBER 2016 5. DESIGN AND DEVELOPMENT 121 6. FACILITIES 125 CITY COUNCIL AGENDA 2 JANUARY 17, 2017 7. FIRE QUARTERLY REPORT MAYOR'S AND COUNCIL MEMBERS' ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. EAST VALLEY COALITION (Evans) 5. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 7. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 10. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Fitzpatrick) 11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Fitzpatrick) 13. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Pena) 14. AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS (Pena and 1 Vacancy) 15. CVAG PUBLIC SAFETY COMMITTEE (Pena) 16. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena) 17. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Pena) 18. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. SUNLINE TRANSIT AGENCY (Radi) 21. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Radi and Sanchez) 22. ANIMAL CAMPUS COMMISSION (Sanchez) 23. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Sanchez) 24. COMMUNITY SERVICES COMMISSION MINUTES DATED DECEMBER 12, 2016 CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: SILVERROCK RESORT (APNs 770-200-026; 776-150-021; 776-150-023; 770- 060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060- 062; 777-490-004; 777-490-006; 777-490-007; 777-490-012; 777-490-014 CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTIES: ROBERTS. GREEN, SILVERROCK DEVELOPMENT COMPANY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR THE SALE OF REAL PROPERTY 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO CITY COUNCIL AGENDA 3 JANUARY 17, 2017 GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND AVENIDA BERMUDAS (APN 770-184- 010) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER: CITY OF LA QUINTA UNDER NEGOTIATION: PRICE AND TERM OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 1:7x�1���1�h1��1�y��1�����[�1►�1 RECONVENE CITY COUNCIL MEETING REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on February 7, 2017 at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on January 13, 2017. DATED: January 13, 2017 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 4 JANUARY 17, 2017 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES TUESDAY, DECEMBER 20, 2016 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA - None CONFIRMATION OF AGENDA • Councilmember Radi requested that Consent Calendar Item No. 7 be moved to the Business Session for separate discussion and vote. • Mayor Evans requested that Consent Calendar Item No. 2 be moved to the Business Session for separate discussion and vote. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1). ALVERIZ ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161; BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1505200 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON THE NORTHWEST CORNER OF EISENHOWER DRIVE AND AVENIDA FERNANDO (APNS 658-170-015, 658- 170-016, AND 658-420-031) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER: BT-LJMJM, LLC., A CALIFORNIA LIMITED LIABILITY COMPANY/JACK MCGRORY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED COUNCIL RECESSED TO CLOSED SESSION AT 3:03 P.M. CITY COUNCIL MINUTES 1 DECEMBER 20, 2016 5 MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:03 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported that Councilmember Fitzpatrick recused herself and left the room during discussion on Closed Session Item No. 1 due to its connection to another SilverRock development item that Councilmember Fitzpatrick may have a conflict of interest on due to her former membership on the Planning Commission. City Attorney Ihrke also reported that no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). PLEDGE OF ALLEGIANCE Councilmember Sanchez led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA - None ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. EQUALITY ACT PROCLAMATION Mayor Evans and Council presented a Proclamation to Richard Noble who explained the purpose and hope of the Equality Act which adds sexual identity to Federal protected rights. 2. LEADERSHIP INVESTMENT AND KNOWLEDGE SHARING — CITY OF LA QUINTA ACADEMY RECOGNITION Mayor Evans and Council presented to the following seven City employees a certificate of completion in the program: Caroline Duran Michael Solos Elizabeth Escotel Tommi Sanchez Mary Fascano Angela Scott Pam Nieto 3. AMERICAN PUBLIC WORKS ASSOCIATION 2015/16 PROJECT MERIT AWARD FOR TURF REDUCTION Mayor Evans and Council presented the Award to Design & Development Department staff and the project architect. CONSENT CALENDAR 1. APPROVE MINUTES OF DECEMBER 6, 2016 2. puffed by Mayor Evans and moved to Business Session Item No. 3 >> APPROVE REVISIONS TO THE CITY'S ARTWORK DONATION POLICY CITY COUNCIL MINUTES 2 DECEMBER 20, 2016 I 3. APPROVE RECIPIENT FOR THE 2017 SENIOR INSPIRATION AWARD 4. ADOPT A RESOLUTION CONSENTING TO INCLUDE PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY AND OPEN A PROPERTY ASSESSED CLEAN ENERGY PROGRAM 5. ADOPT RESOLUTION (1) APPROVING TWO AGREEMENTS WITH THE STATE BOARD OF EQUALIZATION TO PREPARE FOR AND TO ADMINISTER THE VOTER -APPROVED ONE PERCENT (1%) TRANSACTIONS AND USE TAX, AND (2) SETTING FORTH THE EMPLOYEE POSITIONS AUTHORIZED TO EXAMINE TAX RECORDS 6. APPROVE DEMAND REGISTERS DATED DECEMBER 2 AND DECEMBER 9, 2016 7. pulled by Councilmember Radi and moved to Business Session Item No. 2 >>> RECEIVE AND FILE FISCAL YEAR 2015/16 ART IN PUBLIC PLACES ANNUAL REPORT 8. RECEIVE AND FILE FISCAL YEAR 2015/16 DEVELOPMENT PROJECT FEE REPORT MOTION - A motion was made and seconded by Councilmembers Pena/Radi to approve the Consent Calendar Item Nos. 1, 3-6, and 8 as recommended, with Item No. 4 adopting Resolution No. 2016-047 and Item No. 5 adopting Resolution Nos. 2016-048 and 2016-049. Motion passed unanimously. BUSINESS SESSION 1. ADOPT A RESOLUTION DESIGNATING SPEED LIMITS FOR CERTAIN STREETS Principal Engineer Wimmer and Director Jonasson presented the staff report, which is on file in the Clerk's Office. Assistant Police Chief Walton and Willdan surveying engineer provided additional information. Councilmember Sanchez said he was concerned that some of the speed limits seemed unreasonably low. He said the Council would not want to create criminals out of residents who are trying to get home or to school and asked if there was data on the number of tickets issued in these surveyed sections and if there was an increase in accidents indicating the need for speed reduction. Councilmembers discussed the methodology of determining speed limits, and; number of traffic collisions per year. MOTION - A motion was made and seconded by Councilmembers Radi/Pena to adopt Resolution No. 2016-050 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS CITY COUNCIL MINUTES 3 DECEMBER 20, 2016 F Motion passed: ayes 4, noes 1 (Sanchez) 2. moved from Consent Calendar Item No. 7 >>> RECEIVE AND FILE FISCAL YEAR 2015/16 ART IN PUBLIC PLACES ANNUAL REPORT Councilmembers waived presentation of the staff report. Councilmember Radi said that the two City -entry monuments are showing signs of age, and since art is an authentic aspect of La Quinta's brand, he would suggest being proactive and commissioning artist(s) for designs. Mayor Evans suggested that the Community Services Commission include the project in their annual goals. MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to receive and file fiscal year 2015/16 Art in Public Places Annual Report as recommended. Motion passed unanimously. 3. moved from Consent Calendar Item No. 2 >>> APPROVE REVISIONS TO THE CITY'S ARTWORK DONATION POLICY Mayor Evans requested that the policy also cover art loaned to the City. MOTION - A motion was made and seconded by Councilmembers Pena/Radi to approve the revisions to the City's Artwork Donation Policy as amended to include loaned art. Motion passed unanimously. STUDY SESSION - None PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Peter Szolesany, La Quinta - Mr. Szolesany suggested withholding rental permits for properties in gated communities if the Homeowners' Association submits a letter to do so. He said owners making thousands per week on rentals are not deterred by small City fines. Mayor Evans referred him to discuss the matter with staff. DEPARTMENT REPORTS All reports are on file in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBER'S ITEMS Mayor Evans and Councilmembers Pena and Radi reported on events, tours, volunteer dinners and mixers attended since the last meeting. CITY COUNCIL MINUTES 4 DECEMBER 20, 2016 E: REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2016, Mayor Evans reported on her participation in the following organizations meeting: • GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU La Quinta's representative for 2016, Councilmember Radi reported on his participation in the following organization meeting: • RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) • SUN LINE TRANSIT AGENCY • GREATER COACHELLA VALLEY CHAMBER OF COMMERCE • ECONOMIC DEVELOPMENT SUB -COMMITTEE PUBLIC HEARINGS 1. ADOPT A RESOLUTION TO (1) MODIFY PLANNING COMMISSION'S APPROVAL OF SITE DEVELOPMENT PERMIT 2016-0005, INCLUDING THE SITE PLAN, ARCHITECTURAL DESIGN AND LANDSCAPING FOR PLANNING AREAS 2, 3 AND 4 OF THE SILVERROCK SPECIFIC PLAN IN RESPONSE TO APPEAL 2016-0004; AND (2) SUSTAIN FINDINGS OF CONSISTENCY WITH ENVIRONMENTAL ASSESSMENT 2014-1003; PROJECT LOCATION - SOUTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET [RESOLUTION NO. 2016-0511 COUNCILMEMBER FITZPATRICK ANNOUNCED THAT SHE MAY HAVE A CONFLICT OF INTEREST DUE TO HER VOTE ON THIS MATTER WHEN SHE WAS A MEMBER OF THE PLANNING COMMISSION. COUNCILMEMBER FITZPATRICK LEFT THE DAIS AND EXITED THE COUNCIL CHAMBERS. City Attorney Ihrke further explained Councilmember Fitzpatrick's reason for recusing herself: recusal is recommended to avoid potential or actual bias or appearance of bias that may occur with a newly -elected Councilmember participating in an appeal of a decision made by the Planning Commission, where the Planning Commission has final approval authority under the Municipal Code, and the newly -elected Councilmember participated an voted as a Planning Commissioner on the item, which is now before the City Council on appeal. Planning Manager Perez and Design & Development Director Jonasson presented the staff report, which is on file in the Clerk's Office. Councilmembers discussed a temporary fence versus a permanent fence, and; the proposed material and height of a temporary fence; MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:09 P.M. CITY COUNCIL MINUTES 5 DECEMBER 20, 2016 4 PUBLIC SPEAKER - Appellant: D. Wayne Brechtel, attorney for the appellants: Sierra Club and Center for Biological Diversity - Mr. Brechtel said that the solution proposed by staff is a solution for this project but wishes to be clear that the appellants do not accept the premise that the environmental review for this project is adequate without adoption of the amended condition. In 2002, it was recognized that there was a potential for Big Horn Sheep to go onto this property so the fence provision was added to the environmental review should the Sheep be found on the property. Since that time, the project has relied on a very summary type environmental review that makes findings that there is no chance of a significant impact to Big Horn Sheep. He said that is not true because the Sheep have entered the project site, they have suffered mortality because they have entered this project site and other project sites and the fence is not up. He said it may be counter -intuitive that allowing the Sheep down from the mountains to graze on the grass and drink the water is not a good thing, but these animals are extraordinarily susceptible to things found at golf courses and in urban developments. The Sheep get pneumonia, killed by cars, and eat poison plants. A 2015 report by the California Department of Fish & Wildlife showed that the survival rate of lambs in the wild mountain environment was three times higher than for those inhabiting golf course environments. Construction of the fence is a first step and he said he understands that adjacent lands to SilverRock still have to be dealt with but the City's promise made ten years ago to build a fence has to be kept. Mr. Brechtel said that adoption of the "revised attachment no. 7" [to the Condition of Approval for Administrative Appeal 2016-0004 for Site Development Permit 2016-0005 adding Condition CC-1] resolves the appellants' objections to this project. PUBLIC SPEAKER: William Cain, La Quinta - Mr. Cain agreed that it was time to install a fence and to put attention on the environment. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:15 P.M. Councilmember Pena said that the City's intent has always been to protect the environment, and that the multi -year drought brought the Sheep down in large numbers. Mayor Evans said the City has been against installing a fence because it's important to determine the reasons the Sheep are coming down out of the mountains - the environmental impact report being done by the Coachella Valley energy and Environmental Resources Committee will provide clarity. MOTION - A motion was made and seconded by Councilmembers Pena/Radi to adopt Resolution No. 2016-051 as modified by the revised Attachment No 7 document provided and an authorization, added as Condition CC-2, for staff to immediately solicit bids for the temporary fence: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MODIFYING THE PLANNING COMMISSION'S APPROVAL OF SITE DEVELOPMENT PERMIT FOR CONSTRUCTION OF A 140 ROOM HOTEL, SPA, 29 HOTEL -BRANDED CITY COUNCIL MINUTES 6 DECEMBER 20, 2016 10 RESIDENCES, A MEETING CENTER, CONFERENCE CENTER AND SHARED SERVICES FACILITY WITHIN THE SILVERROCK SPECIFIC PLAN BY ADDING CONDITION OF APPROVAL CC-1 AND SUSTAINING THE PLANNING COMMISSION'S FINDING OF CONSISTENCY WITH ENVIRONMENTAL ASSESSMENT 2014-1003 Motion passed: ayes 4, noes 0, absent 1 (Fitzpatrick) COUNCILMEMBER FITZPATRICK RETURNED TO THE DAIS FOR THE REMAINDER OF THE MEETING 2. INTRODUCE FOR FIRST READING ORDINANCE NO. 552 AMENDING CHAPTERS 9.60 AND 9.100 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE FOR SPECIAL EVENT REGULATIONS Planning Manager Gabriel Perez presented the staff report, which is on file in the Clerk's Office. Councilmembers discussed balancing government encroachment on residents and protecting the rights of neighbors; items that trigger the requirement to obtain a permit and those that would trigger revoking a permit; role of Code Enforcement in determining validity of complaints; rights of appeal; the new penalty provisions; frequency of fees; process for getting a multi -event permit, and; permit rules regarding occupants per bedroom. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:52 P.M. PUBLIC SPEAKER: Melissa Labayog, La Quinta - Ms. Labayog spoke against adopting the ordinance as written. PUBLIC SPEAKER: Lawrence Labayog, La Quinta - Mr. Labayog spoke against adopting the ordinance. PUBLIC SPEAKER: Brian Brown, La Quina - Mr. Brown spoke against the ordinance as written. PUBLIC SPEAKER: Sally Weitzel, La Quinta - Ms. Weitzel spoke against the ordinance. PUBLIC SPEAKER: Lynne Daniels, La Quinta - Ms. Daniela spoke in favor of the ordinance but requested a change from 45-day application review to 30 days. PUBLIC SPEAKER: David Thoms, La Quinta - Mr. Thoms spoke in favor of the ordinance. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:18 P.M. Councilmembers discussed event notification radiuses; noise limit provisions in the Municipal Code; annual number of Conditional Use Permit applications received from CITY COUNCIL MINUTES 7 DECEMBER 20, 2016 11 owners of large homes; ramifications of not obtaining required permits; standardizing the notification radius to 500 feet for all types of permits; sensible regulations tend to be observed; City's responsibility to both protect property rights, and not infringe on property rights; undesirable results of unregulated events or a total ban; importance of monitoring the effect of the regulation and making adjustments as needed, and; reasonableness of the 45-day time period if Fire Department and/or Alcohol Beverage Control approval are needed. MAYOR EVANS DECLARED THE PUBLIC HEARING RE -OPENED AT 6:36 P.M. PUBLIC SPEAKER: Rob Daniels, La Quinta - Mr. Daniels asked for clarification regarding permit fees which staff answered. PUBLIC SPEAKER: Melissa Labayog, La Quinta - Ms. Labayog requested clarification regarding attendance limits and liquor licenses which Planning staff and the City Attorney answered. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AGAIN AT 6:40 P.M. MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to take up Ordinance No. 552 by title and number only and waive further reading. Motion passed unanimously. City Clerk Maysels read the following title of Ordinance no. 552 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTERS 9.60 AND 9.100 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO SPECIAL EVENT REGULATIONS AS AMENDED BY COUNCIL MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to introduce at first reading Ordinance No. 552 as amended by Council to include a one year ban on eligibility for permits after any permit revocation, and set required notice radius at 500 feet for all residential special event permits. Motion passed unanimously. MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to make a finding of exemption, included in Ordinance No. 552, under the California Environmental Quality Act pursuant to Section 15061 (B)(3) Review of Exemptions - General Rule and is consistent with the previously approved General Plan 2035 Environmental Impact Report. Motion passed unanimously. 3. ADOPT A RESOLUTION ADOPTING FINDINGS AND A STATEMENT OF OVERRIDING CONSIDERATIONS AND CERTIFYING THE VILLAGE BUILD -OUT PLAN ENVIRONMENTAL IMPACT REPORT; AND, INTRODUCE FOR FIRST READING ORDINANCE NO. 553 AMENDING SEVERAL CHAPTERS OF TITLE 9 OF THE LA CITY COUNCIL MINUTES 8 DECEMBER 20, 2016 12 QUINTA MUNICIPAL CODE RELATING TO THE BUILD -OUT PLAN FOR THE LA QUINTA VILLAGE, INCLUDING VARIOUS DEVELOPMENT STANDARDS ASSOCIATED THERETO City Attorney Ihrke explained that three of the five Members of Council have indicated they may have a conflict of interest on this item, and when this situation arises, the California Fair Political Practices Commission (FPPC) has a process set forth in regulation 18705 to randomly select one of the conflicted Members for "legally required participation" in order to obtain a quorum of at least three members required to conduct City business. Councilmember Pena announced that he may have a conflict of interest due to the proximity of his property to the Village area. Councilmember Radi announced that he may have a conflict of interest due to the proximity of his property to the Village area. Councilmember Sanchez announced that he may have a conflict of interest due to a business relationship with a property owner within the Village area. COUNCILMEMBERS PENA, RADI AND SANCHEZ LEFT THE DAIS AND EXITED THE COUNCIL CHAMBERS. City Clerk Maysels followed the procedure set by FPPC regulation 18705 by putting the names of Councilmembers Pena, Radi and Sanchez in a cup and having Deputy City Clerk Radeva randomly select one name. Councilmember Pena's name was selected. COUNCILMEMBER PENA RETURNED TO THE DAIS TO PARTICIPATE IN THE DISCUSSION AND VOTE ON THIS ITEM BUT BEFORE COMMENCING, CITY ATTORNEY IHRKE EXPLAINED ONCE AGAIN THAT COUNCILMEMBER PENA HAD RECUSED HIMSELF DUE TO A POSSIBLE CONFLICT OF INTEREST DUE TO THE PROXIMITY OF HIS PROPERTY TO THE VILLAGE AREA. Consultant Planner Nicole Criste presented the staff report, which is on file in the Clerk's Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT APPROXIMATELY 6:55 P.M. PUBLIC SPEAKER: Mont Goodell, Self Reliance, Inc (Austin, Texas) - Mr. Goodell said he is working on a net -zero energy building design in the Village that would require the 60 foot height allowance in order to cover the cost of a highly "green" building. PUBLIC SPEAKER: Marshal Hughes, Owner of vacant lot, corner of La Fonda & Desert Club - Mr. Hughes said he is working on a net zero condo project on the lot and finds CITY COUNCIL MINUTES 9 DECEMBER 20, 2016 13 that the cost of the undergrounding the utilities has been a financial stumbling block. Requests the 60 foot height limit be adopted. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 7:09 P.M. MOTION - A motion was made and seconded by Councilmembers Pena/Fitzpatrick to adopt Resolution No. 2016-052 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING FINDINGS AND A STATEMENT OF OVERRIDING CONSIDERATIONS AND CERTIFYING THE VILLAGE BUILD -OUT PLAN EIR (SCH 2O15101019) PURSUANT TO THE REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (EA 2016-0012) Motion passed: ayes 3, noes 0, absent 2 (Radi and Sanchez) MOTION - A motion was made and seconded by Councilmembers Pena/Fitzpatrick to take up Ordinance No. 553 by title and number only and waive further reading. Motion passed: ayes 3, noes 0, absent 2 (Radi and Sanchez) City Clerk Maysels read the following title of Ordinance no. 553 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SEVERAL CHAPTERS OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO DEVELOPMENT STANDARDS WITHIN THE VILLAGE BUILD -OUT PLAN MOTION - A motion was made and seconded by Councilmembers Pena/Fitzpatrick to introduce at first reading Ordinance No. 553. Motion passed: ayes 3, noes 0, absent 2 (Radi and Sanchez) /_11afell] a►181Q1k1 There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Pena to adjourn at 7:13 p.m. Motion passed: ayes 3, noes 0, absent 2 (Radi and Sanchez). Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 10 DECEMBER 20, 2016 14 CONSENT CALENDAR ITEM NO. 2 CITY COUNCIL MINUTES TUESDAY, JANUARY 3, 2017 A regular meeting of the La Quinta City Council was called to order at 4:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans ABSENT: None Councilmember Radi led the audience in the pledge of allegiance. Mayor Evans called for a moment of silence in memory of Riverside County Supervisor John Benoit who died December 26, 2016. CONFIRMATION OF AGENDA Mayor Evans requested that Consent Calendar Item No. 5 be pulled and moved to Business item No. 6. Council concurred. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Emmanuel Martinez, Imperial Irrigation District - Mr. Martinez introduced himself to Council and staff as the new Government Affairs Specialist in the La Quinta office of IID. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PALM ROYALE IMPROVEMENTS Mark Johnson of La Quinta thanked the City for the beautiful landscape improvements at Via Seville and Washington Street, which will save millions of gallons of water each year. Mr. Johnson presented a before -and -after photo power point of the project area. He said he hoped the work on the remaining landscape improvements in the north La Quinta area would accelerate now that Measure G has passed. CONSENT CALENDAR 1. AUTHORIZE OVERNIGHT TRAVEL FOR A COUNCILMEMBER TO ATTEND LEAGUE OF CALIFORNIA CITIES NEW COUNCILMEMBER ACADEMY IN SACRAMENTO, CALIFORNIA, IN JANUARY 18 - 20, 2017 2. APPROVE DEMAND REGISTER DATED DECEMBER 16, 2016 CITY COUNCIL MINUTES 1 JANUARY 3, 2017 15 3. ACCEPT NORTH LA QUINTA PARKWAY TURF CONVERSION IMPROVEMENTS LOCATED ALONG PORTIONS OF WASHINGTON STREET AND VIA SEVILLA - PROJECT NO. 2016-03A - PHASE 1 (DEL ORO) 4. ACCEPT PLAYGROUND EQUIPMENT INSTALLATION IMPROVEMENTS AT EISENHOWER, SAGUARO, AND VELASCO PARKS FOR MISCELLANEOUS PARKS AMERICANS WITH DISABILITIES ACT (PROJECT NO. 2013-02A) 5. pulled by Mayor Evans and moved to Business Item No. 6 >>> APPROVE AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE TO INCREASE SPONSORSHIP FOR CAREERBUILDER CHALLENGE EVENTS 6. ADOPT ORDINANCE NO. 552 AT SECOND READING AMENDING CHAPTERS 9.60 AND 9.100 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE FOR SPECIAL EVENT REGULATIONS; CEQA: FIND THE PROJECT EXEMPT PURSUANT TO SECTION 15061(B)(3) MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve the Consent Calendar Item Nos. 1-4 and 6 as recommended, with Item No. 6 adopting Ordinance No. 552. Motion passed unanimously. BUSINESS SESSION 1. ADOPT A RESOLUTION APPROVING SITE DEVELOPMENT PERMIT 2016-0009, INCLUDING SITE PLAN, ARCHITECTURAL DESIGN AND LANDSCAPING FOR A 200-KEY HOTEL, NEW GOLF COURSE CLUBHOUSE, 10 GOLF VILLAS, AND A RESORT RESIDENTIAL DEVELOPMENT WITHIN PLANNING AREAS 5, 6, AND 10A OF THE SILVERROCK SPECIFIC PLAN LOCATED AT THE SOUTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET; CEQA: REVIEWED UNDER ENVIRONMENTAL ASSESSMENT 2014-1003 AND NO FURTHER REVIEW IS REQUIRED [RESOLUTION NO. 2017-0011 City Manager Spevacek presented background and timeline contained in the agreements with SilverRock Development Company and Planning Manager Perez presented the staff report, which is on file in the Clerk's Office. PUBLIC SPEAKER: APPLICANT John Gamlin of Robert Green Co/SilverRock Development Company - Mr. Gamlin explained that his Company's requested changes to the Planning Commission's Conditions of Approval Nos. 63, 64, 65, 66 and 67 as detailed in the January 3, 2017 letter from Robert Green. Councilmembers questioned Ms. Gamlin regarding status of schematic plans; use of glass in clubhouse locker room; Title 24 constraints; undesirability of segregating uses; bond covenant, and; selling branded goods offsite. CITY COUNCIL MINUTES 2 JANUARY 3, 2017 PUBLIC SPEAKER: Paul Quill, La Quinta - Mr. Quill said he would speak as both a resident and a Planning Commissioner. He said all Commissioners were in favor of the project but some had concerns about the suitability of the clubhouse design including adequacy of the square footage, staging area, parking, golf cart circulation, and site lines. Councilmembers discussed the improved language provided by Robert Green; additional reviews going forward, and the collaborative process; cost to the City for hosting past tournaments; meeting residents' needs in the future, and; ability to change the building, its uses and programs as the golfing community changes. City Attorney Ihrke noted that he has reviewed and approved the revised Conditions of Approval language provided by Robert Green should the Council wish to include it in the final adopted resolution. MOTION - A motion was made and seconded by Councilmembers Radi/Pena to adopt Resolution No. 2017-001 as amended to include applicant's revised condition language for Conditions of Approval Nos. 63 through 67 as written in the Robert Green Company letter to Council dated January 3, 2017: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SITE DEVELOPMENT PERMIT 2016-0009 SITE, ARCHITECTURAL, AND LANDSCAPING PLANS FOR CONSTRUCTION OF A 200-KEY HOTEL, NEW GOLF COURSE CLUBHOUSE, 10 GOLF VILLAS, AND A RESORT RESIDENTIAL DEVELOPMENT WITHIN PLANNING AREAS 5, 6, AND 10A OF THE SILVERROCK SPECIFIC PLAN CASE NUMBER: SITE DEVELOPMENT PERMITS 2016-0009 (SDP2016-0009) APPLICANT: SILVERROCK DEVELOPMENT COMPANY, LLC Motion passed unanimously. MAYOR EVANS RECESSED THE CITY COUNCIL MEETING TO THE HOUSING AUTHORITY MEETING AT 4:46 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 5:08 P.M. WITH ALL MEMBERS PRESENT 2. INTERVIEWS AND APPOINTMENTS OF RESIDENTS TO VARIOUS CITY BOARDS AND COMMISSIONS AND AS CITY REPRESENTATIVES TO THE COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT AND IMPERIAL IRRIGATION DISTRICT'S ENERGY CONSUMERS' ADVISORY COMMITTEE Mayor Evans thanked explained the process selecting new members. CITY COUNCIL MINUTES all applicants for their willingness to serve the City, and the Council would follow in conducting the interviews and 3 JANUARY 3, 2017 17 City Clerk Maysels held a random drawing resulting in the following interview order: 1. Imperial Irrigation District, Energy Consumers' Advisory Committee (IID-ECAC) 2. Investment Advisory Board (IAB) 3. Coachella Valley Mosquito & Vector Control Board (Board) 1. IMPERIAL IRRIGATION DISTRICT ENERGY CONSUMERS' ADVISORY COMMITTEE One vacancy, four-year term The following applicants gave a brief presentation on their qualifications: o George Christopher o Matthew Scott McPherson City Clerk Maysels collected, tabulated and announced the votes as follows: Councilmember Fitzpatrick: G. Christopher Councilmember Pena: G. Christopher Councilmember Radi: M. McPherson Councilmember Sanchez: M. McPherson Mayor Evans: G. Christopher MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Radi to appoint George Christopher to the IID-ECAC as La Quinta's representative for a term of four years. Motion passed unanimously. 2. INVESTMENT ADVISORY BOARD one 3-year term & one term ending 6/30/2017 The following applicants gave a brief presentation on their qualifications: o I-In�ninrd- RC-) not present o jesephjohRsen appointed to the Housing Commission o Richard Mills o Steven Rosen City Clerk Maysels collected, tabulated and announced the votes as follows: Councilmember Fitzpatrick: Mills, 3-yr term & Rosen, term ending 6/2017 Councilmember Pena: Mills, 3-yr term & Rosen, term ending 6/2017 Councilmember Radi: Rosen, 3-yr term & Mills, term ending 6/2017 Councilmember Sanchez: Rosen, 3-yr term & Mills, term ending 6/2017 Mayor Evans: Mills, 3-yr term & Rosen, term ending 6/2017 MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Radi to appoint Richard Mills to the IAB for a full term of three years, and to appoint Steven Rosen to the vacancy with term ending June 30, 2017. Motion passed unanimously. 3. COACHELLA VALLEY MOSQUITO & VECTOR CONTROL BOARD one four-year term The following applicants gave a brief presentation on their qualifications: o Mario Cespendes o jarnes Crall not present o Douglas Hassett CITY COUNCIL MINUTES 4 JANUARY 3, 2017 18 City Clerk Maysels collected, tabulated and announced the votes as follows: Councilmember Fitzpatrick: Hassett Councilmember Pena: Hassett Councilmember Radi: Hassett Councilmember Sanchez: Hassett Mayor Evans: Hassett MOTION - A motion was made and seconded by Councilmembers Radi/Sanchez to appoint Douglas Hassett to the Board for a full term of four years. Motion passed unanimously. 3. ANNUAL COUNCIL APPOINTMENTS TO SERVE ON VARIOUS OUTSIDE AGENCIES FOR 2017 Council waived presentation of a staff report, and discussed vacancies and volunteered for service based on their interests and availability. MOTION - A motion was made and seconded by Councilmembers Pena/Fitzpatrick to appoint Councilmembers as representatives to outside agencies as noted on the attached list (Attachment 1). Motion passed unanimously. 4. ACCEPT PAVEMENT MANAGEMENT PLAN IMPROVEMENTS ON AVENIDA BERMUDAS AND EISENHOWER DRIVE (PROJECT NO. 2012-07D) City Attorney Ihrke explained that three of the five Members of Council have indicated they may have a conflict of interest on this item, and when this situation arises, the California Fair Political Practices Commission (FPPC) has a process set forth in regulation 18705 to randomly select one of the conflicted Members for "legally required participation" in order to obtain a quorum of at least three members required to conduct City business. Mayor Evans announced that she may have a conflict of interest due to the proximity of this project to property owned on Eisenhower Drive. Councilmember Pena announced that he may have a conflict of interest due to the proximity of this project to property owned on Avenida Navarro. Councilmember Radi announced that he may have a conflict of interest due to the proximity of this project to property owned on Eisenhower Drive and Avenida Navarro. City Manager Spevacek announced that he may have a conflict of interest due to the proximity of this project to property owned on Avenida Navarro. CITY COUNCIL MINUTES 5 JANUARY 3, 2017 19 MAYOR EVANS, COUNCILMEMBERS PENA AND RADI, AND CITY MANAGER SPEVACEK LEFT THE DAIS AND EXITED THE COUNCIL CHAMBERS. City Clerk Maysels followed the procedure set by FPPC regulation 18705 by putting the names of Mayor Evans, Councilmembers Pena and Radi in a cup and having Deputy City Clerk Radeva randomly select one name. Councilmember Pena's name was selected. COUNCILMEMBER PENA RETURNED TO THE DAIS TO PARTICIPATE IN THE DISCUSSION AND VOTE ON THIS ITEM BUT BEFORE COMMENCING, CITY ATTORNEY IHRKE EXPLAINED ONCE AGAIN THAT HE HAD RECUSED HIMSELF DUE TO A POSSIBLE CONFLICT OF INTEREST DUE TO THE PROXIMITY OF THIS PROJECT TO PROPERTY HE OWNS ON AVENIDA NAVARRO. City Clerk Maysels explained that in accordance with the Council's Rules of Procedure Resolution, the absence of the Mayor and Mayor Pro Tem causes the longest -serving Councilmember to serve as the Presiding Officer, and that Councilmember Pena was the longest serving Member among the three remaining Councilmembers. COUNCILMEMBER PENA SERVED AS PRESIDING OFFICER FOR THIS AGENDA ITEM. Councilmembers waived presentation of a staff report, and complimented staff for completing the project on time and under budget. MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to accept pavement management plan improvements on Avenida Bermudas and Eisenhower Drive (Project No. 2012-07D) as recommended. Motion passed: ayes 3, noes 0, absent 2 (Evans, Radi). MAYOR EVANS, COUNCILMEMBER RADI AND CITY MANAGER SPEVACEK RETURNED TO THE DAIS. MAYOR EVANS RESUMED THE DUTY OF PRESIDING OFFICER FOR THE REMAINDER OF THE MEETING. 5. ADOPT ORDINANCE NO. 553 AT SECOND READING AMENDING SEVERAL CHAPTERS OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE BUILD -OUT PLAN FOR THE LA QUINTA VILLAGE, INCLUDING VARIOUS DEVELOPMENT STANDARDS ASSOCIATED THERETO City Attorney Ihrke explained that three of the five Members of Council have indicated they may have a conflict of interest on this item, and when this situation arises, the California Fair Political Practices Commission (FPPC) has a process set forth in regulation 18705 to randomly select one of the conflicted Members for "legally CITY COUNCIL MINUTES 6 JANUARY 3, 2017 20 required participation" in order to obtain a quorum of at least three members required to conduct City business. Councilmember Pena announced that he may have a conflict of interest due to the proximity of his property to the Village area. Councilmember Radi announced that he may have a conflict of interest due to the proximity of his property to the Village area. Councilmember Sanchez announced that he may have a conflict of interest due to a business relationship with a property owner within the Village area. COUNCILMEMBERS PENA, RADI AND SANCHEZ LEFT THE DAIS AND EXITED THE COUNCIL CHAMBERS. City Clerk Maysels followed the procedure set by FPPC regulation 18705 by putting the names of Councilmembers Pena, Radi and Sanchez in a cup and having Deputy City Clerk Radeva randomly select one name. Councilmember Pena's name was selected. COUNCILMEMBER PENA RETURNED TO THE DAIS TO PARTICIPATE IN THE DISCUSSION AND VOTE ON THIS ITEM BUT BEFORE COMMENCING, CITY ATTORNEY IHRKE EXPLAINED ONCE AGAIN THAT COUNCILMEMBER PENA HAD RECUSED HIMSELF DUE TO A POSSIBLE CONFLICT OF INTEREST DUE TO THE PROXIMITY OF HIS PROPERTY TO THE VILLAGE AREA. Councilmembers waived presentation of a staff report. MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Pena to adopt Ordinance No. 553 at second reading: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AMENDING SEVERAL CHAPTERS OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE BUILD -OUT PLAN FOR THE LA QUINTA VILLAGE, INCLUDING VARIOUS DEVELOPMENT STANDARDS ASSOCIATED THERETO Motion passed: ayes 3, noes 0, absent 2 (Radi and Sanchez) COUNCILMEMBERS RADI AND SANCHEZ RETURNED TO THE DAIS FOR THE REMAINDER OF THE MEETING 6. pulled by Mayor Evans from Consent Calendar No. 5 and moved to Business for separate discussion and vote >>> APPROVE AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE TO INCREASE SPONSORSHIP FOR CAREERBUILDER CHALLENGE EVENTS CITY COUNCIL MINUTES 7 JANUARY 3, 2017 21 PUBLIC SPEAKER: Katie Stice, Regional President, Greater Coachella Valley Chamber of Commerce - Ms. Stice provided information on past and upcoming events and was available to answer Councilmember's questions. Councilmembers discussed the benefits to La Quinta if the Amendment is approved; the role of Desert Classic Charities this year, and; promoting the Block Party during Chamber events. MOTION - A motion was made and seconded by Councilmembers Radi/Sanchez to approve Amendment No. 1 to the Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce as recommended. Motion passed unanimously. STUDY SESSION 1. EVENT STRATEGIES FOR 2017/18 Management Assistant Torres and Marketing/Events Supervisor Graham presented the staff report, which is on file in the Clerk's Office. Councilmembers discussed the basics of the allocation of events chart; the 19t"-Hole Block Party; keeping the Library and Museum open during the block party and possible means to draw event goers to those facilities; including the Library and Museum in future City birthday party events; format this year and promotions planned to increase Block Party attendance; economic development purpose of the Block Party; means of measuring event attendance; Chamber of Commerce involvement; leverage gains if work with other entities; necessity of having City staff to drive events and direct partners; means of capturing data at events and getting participants to sign up for future event promotions; contracting with professional event organizers with staff as liaison; promotion of events; locating events in multiple areas of the City; inviting the National B-B-Q event back to the City; partnering with and sharing data with the visitors' bureau; widespread use of The GEM publication; attracting event attendees from surrounding communities; Community Services Commission weigh-in on events; updating the Community Needs Assessment; partnering with the school districts more often and utilizing their websites; consideration of cost in determining events, and; importance of allowing staff flexibility to quickly create events when fads arise like the Pokemon-Go evenings. The Council was in agreement with staffs guiding principles, and the event categories. Mayor Evans requested that a master event calendar be prepared for distribution to entities interested in hosting events. PUBLIC HEARINGS - None CITY COUNCIL MINUTES 8 JANUARY 3, 2017 22 DEPARTMENTAL REPORTS All reports are on file in the City Clerk's Office. City Attorney Ihrke reported that he received a sample ordinance from the Imperial Solar Union concerning "Net -Energy Metering" for purposes of residential solar uses and asked for Council direction regarding reviewing and researching related regulatory issues. Council directed the City Attorney to research the matter and report back. MAYOR'S AND COUNCIL MEMBER'S ITEMS Regarding Supervisor John Benoit's funeral, Councilmembers asked City Manager Spevacek to send flowers from the City or a donation -in -lieu -of flowers if preferred by his family. City Attorney Ihrke reported that he is finalizing the ordinance regarding cannabis delivery, and briefly explained some of the effects of the passage of Proposition 64. Councilmembers requested a study session report on the full effects of the legalization of personal recreational marijuana use and cultivation on the City's existing regulations. REPORTS AND INFORMATIONAL ITEMS - None CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1). ALVERIZ ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161; BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1505200 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 7:21 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 7:37P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). CITY COUNCIL MINUTES 9 JANUARY 3, 2017 23 ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Pena/Fitzpatrick to adjourn at 7:38 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 10 JANUARY 3, 2017 24 2017 Assignments ATTACHMENT 1 to Minutes of 1/3/2017 APPOINTED JANUARY 3, 2017 BOARD, COMMITTEE, COMMISSION MEETING SCHEDULE 2017 REPRESENTATIVES Animal Campus Commission 2"d Thursday, bimonthly at 9:30 a.m. Member: Steve Sanchez (Jan, March, May, July, Sept, Nov) Alternate: Kathleen Fitzpatrick California Joint Powers Insurance Authority* Annual meeting in July Member: Kathleen Fitzpatrick Alternate: Susan Maysels 15 4 months - Member: Kathleen Fitzpatrick Chamber of Commerce Workshop/Information Bimonthly - Councilmembers rotate after 2 meetings 2"d 4 months - Member: Steve Sanchez Exchange Committee 3rd 4 months - Member: John Pena Civic Center Art Purchase Committee Yearly, during the March art festival Members: Fitzpatrick & Sanchez (the 2017 dates are March 2-5] CS Commission Members: 2 CVAG General Assembly Annual banquet - last Monday in June in Chair's city Members: Mayor & All Councilmembers (2017: June 26 in City TBD) CVAG Conservation Commission* 2"d Thursday of each month at 11 a.m. Member: Mayor Evans (dark July, Aug, Oct, Dec) Alternate: Kathleen Fitzpatrick CVAG Energy & Environmental Resources 2"d Thursday of each month at 12 p.m. Member: Mayor Evans Committee* (dark July, Aug, Oct, Dec) Alternate: Kathleen Fitzpatrick CVAG Executive Committee* Last Monday of each month at 4:30 p.m. Member: Mayor Evans (dark July, Aug, Oct, Dec) Alternate: Mayor Pro Tern Radi CVAG Public Safety Committee* 2nd Monday of each month at 9 a.m. Member: John Pena (dark July, Aug, Oct, Dec) Alternate: Steve Sanchez CVAG Transportation Committee* 1" Monday of each month at 9:30 a.m. Member: Mayor Pro Tern Radi (dark July, Aug, Oct, Dec) Alternate: Kathleen Fitzpatrick CVAG Homelessness Committee* 3rd Wednesday of each month at 10 a.m. Member: John Pena (dark July, Aug, Oct, Dec) Alternate: Robert Radi Coachella Valley Mountains Conservancy* 2"d Monday, every other month at 3 p.m. Member: Kathleen Fitzpatrick Alternate: John Pena Coachella Valley Unified School District Three to four meetings per school year Members: Fitzpatrick & Pena 2x2 Committee [established 11/3/2015] Alternate: None * Note: receives stipend 25 January Members: Pena / Fitzpatrick Community Service Grant Review Committee Three per year: January, May and September May Members: Radi / Sanchez September Members: Mayor Evans / Pena Coachella Valley Water District Joint Policy As needed! Member: Mayor Evans Committee Alternate: Mayor Pro Tern Radi Desert Classic Charities Fund Distribution Committee Annual meeting [date TBD] Member: Mayor EvansMember: Assign if Needed Desert Sands Unified School District Three to four meetings per school year Members: Sanchez & Radi 2x2 Committee [established 6/2013] Alternate: None East Valley Coalition TBD Primary Delegate: Mayor Evans Alternate Delegate: Pena Economic Development Subcommittee Every 2 weeks on Wednesdays at 4 p.m. Members: Mayor Evans & Mayor Pro Tern Radi (established May 20, 2014) Alternate: Pena 4 th Friday of January 2017 (Jan 27, 2017) Members: Mayor Evans Greater Palm Springs Convention & Visitors Bureau* 3rd Friday of Mar., May, Jun., Sep., Nov. at 8 a.m. Alternate: Mayor Pro Tem Radi (Mar. 17, May 19, Jun. 16, Sep. 15, Nov. 17) Member: Steve Sanchez (exp. Dec. 31, 2018) IID Energy Consumers' Advisory Committee 1s' Monday of every month at 6 p.m. Member: Citizen G. Christopher (exp.12/31/20) Alternate: none (IID does not recognize alternates) Jacqueline Cochran Regional Airport Authority* One meeting per quarter - afternoon meeting Member: John Pena (2017 meetings are Jan. 18; Apr. 19; Jul 19; Oct. 18) Alternate: Steve Sanchez League of California Cities - Delegate for annual Annual conference(s) & General Assembly Member: Mayor Evans conference Alternate: Steve Sanchez Riverside County Transportation Commission* 2nd Wednesday of each month at 9 a.m. Member: Mayor Pro Tern Radi [one rep appointed by every city] Alternate: Kathleen Fitzpatrick So. Calif. Association of Governments Annual Regional Conference & General Assembly Delegate: Mayor Evans (the 2017 is scheduled for May 4-5 at the JW Marriott) Alternate: Mayor Pro Tern Radi Sunline Transit Agency* 4th Wednesday of each month at 12 p.m. Member: Mayor Pro Tern Radi (in 2017 there will be no meetings in Aug. & Nov.) Alternate: John Pena * Note: receives stipend 26 CONSENT CALENDAR ITEM NO. 3 City of La Quinta CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLE: APPROVE APPROPRIATION OF FUNDS FOR THE LIBRARY HEATING VENTILATION AND AIR CONDITIONING CONTROL SYSTEM RECOMMENDATION Approve an appropriation of $31,000 from the Library fund for improvements to the Library heating, ventilation and air conditioning control system. EXECUTIVE SUMMARY • The Delta controllers no longer communicate with the heating, ventilation and air conditioning system (HVAC) to adjust temperature. • The City utilizes the i-Vu HVAC control system at City Hall and the Museum, which efficiently manage and monitor these HVAC systems; they also allow remote access. FTSCAL IMPACT The total cost to install the i-Vu system for the Library is estimated to be $31,000. Funding is available in the unallocated Library and Museum fund balance (202-0000- 29000). The estimated fund balance is projected to be $4,203,361 at year-end. Staff requests that $31,000 be appropriated to increase the HVAC budget (202-3004- 60667) for this unanticipated expense. BACKGROUND/ANALYSIS The Delta controllers for the Library HVAC no longer relay information to the HVAC units to maintain air temperatures. The i-Vu system was installed to control City Hall and the Museum in 2014. The system is the information resource for the HVAC control systems, allows staff to adjust temperatures for higher efficiency and is a data resource when diagnosing problems and making repairs. Since the cost to install the i-Vu system is less than $50,000, after City Council approves the appropriation, the City Manager can authorize this expenditure. ALTERNATIVFc' Since the existing controllers no longer function and the goal is to manage all HVAC systems through one controller, staff does not recommend an alternative action. Prepared by: Bob Mignogna, Building Superintendent Approved by: Steve Howlett, Facilities Director 27 28 CONSENT CALENDAR ITEM NO. 4 City of La Quinta CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLE: APPROVE REVISED FOURTH AMENDMENT TO SUNLINE JOINT POWERS TRANSPORTATION AGENCY AGREEMENT RECOMMENDATION Approve the revised Fourth Amendment to SunLine Joint Powers Transportation Agency Agreement setting compensation limits; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY • On September 20, 2016 Council approved a previous version of the Fourth Amendment, but concerns over language regarding general law cities caused one agency to reject the amendment. • A revised Fourth Amendment (Attachment 1) was developed, which authorizes SunLine Transit Agency Board Members to receive compensation for their attendance at meetings consistent with the limitations applicable to general law cities. • A provision was added, which states that the power of a joint powers agency "is subject to the restrictions upon the manner of exercising the power of one of the contracting parties, which party shall be designated by the agreement." FISCAL IMPACT There is no fiscal impact for the City of La Quinta. The stipend will be paid by SunLine Transit Agency to Board Members. BACKGROUND/ANALYSIS In May 1977, the County of Riverside and the incorporated cities in the Coachella Valley entered into the SunLine Joint Powers Transportation Agency Agreement to collectively provide a public transportation system in the Coachella Valley. The first and second amendments dealt with taxicab regulations and were approved in the early 1990's. The third amendment was promulgated in 2013 to eliminate weighted voting and is still in the process of being approved by member agencies. General Law cities are subject to limitations in Government Code Section 36516 regarding compensation. SunLine has requested that the Agreement be revised to specifically authorize the Board members to receive stipends for their attendance at Board and committee meetings consistent with limitations applicable to general law cities. 29 ALTERNATIVES Do not approve the revised Fourth Amendment. Prepared by: Gilbert Villalpando, Management Specialist Approved by: Frank J. Spevacek, City Manager Attachment: 1. Revised Fourth Amendment to SunLine Joint Powers Transportation Agency Agreement 30 ATTACHMENT 1 FOURTH AMENDMENT TO SUNLINE JOINT POWERS TRANSPORTATION AGENCY AGREEMENT This Fourth Amendment to SunLine Joint Powers Transportation Agency Agreement ("Fourth Amendment") is entered into by and between the COUNTY OF RIVERSIDE, the CITY OF COACHELLA, the CITY OF INDIO, the CITY OF LA QUINTA, the CITY OF INDIAN WELLS, the CITY OF PALM DESERT, the CITY OF RANCHO MIRAGE, the CITY OF PALM SPRINGS, the CITY OF CATHEDRAL CITY, and the CITY OF DESERT HOT SPRINGS (collectively, the "Parties"), and any other public agencies which subsequently becomes parties to the Agreement. This Fourth Amendment is made and entered into on the date last executed by the Parties hereto. RECITALS A. SunLine Transit Agency is a joint powers agency established by the SunLine Joint Powers Transportation Agency Agreement (the "Agreement") on or about May 20, 1977. B. The first amendment to the Agreement was approved on or about June 11, 1991, and a second amendment to the Agreement was approved on or about March 31, 1992. A third amendment to the Agreement was prepared in 2013 and all necessary signatures were obtained in 2016. C. A previous version of this Fourth Amendment was prepared and circulated to the member agencies for approval earlier this year, but the Fourth Amendment was not unanimously approved by the member agencies. D. This revised Fourth Amendment amends the Agreement to include specific authority for the Board of Directors to receive compensation for attendance at Board and committee meetings consistent with State law, and ratifies previous payments made to the Board of Directors. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this Fourth Amendment which modifies and amends the Agreement as follows: 1. AMENDMENT. 1.1 Section 2 (Authority) is amended to read as follows: "Pursuant to Section 6500 et seq., of the California Government Code there is hereby created a public entity to be known as "SUNLINE", a public entity separate and apart from the individual parties to this Agreement. Pursuant to Section 6509 of the California Government Code, the laws of the State of California applicable to cities organized under a charter, shall govern SUNLINE in the matter of exercising its powers, subject, however to such restrictions as are applicable to charter cities in the manner of exercising such powers, as required by Government Code Section 6509." -1- 31 1.2 Section 3 (Board of Directors), paragraph E (Meetings) is amended to add a new subparagraph 3, to read as follows: (3) Compensation The Board may, by resolution, provide Board members a stipend for attendance at Board meetings and subcommittee meetings. Notwithstanding Section 2 of this Agreement, the maximum stipend a Board member may receive shall be consistent with the limitations on compensation for service on a commission, committee, board, authority, or similar body applicable to general law cities in Government Code section 36516(c), as such section may be amended from time to time." 2. RATIFICATION OF PAST PAYMENTS. The parties hereby ratify all payments that have been made by the Agency to the Board of Directors as compensation for attendance at Board meetings and subcommittee meetings. 3. GENERAL PROVISIONS. 3.1 Remainder Unchanged. Except as specifically modified and amended in this Fourth Amendment, the Agreement, as amended, remains in full force and effect and binding upon the parties. 3.2 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Fourth Amendment. 3.3 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Fourth Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Fourth Amendment. 3.4 Counterparts. This Fourth Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the Agreement on the date and year first written above. Dated: ATTEST: CITY OF DESERT HOT SPRINGS Name: Title: -2- 32 ity APPROVED AS TO FORM Dated: ATTEST: City Attorney , City Clerk APPROVED AS TO FORM City Attorney Dated: ATTEST: CITY OF PALM SPRINGS -31 Name: Title: CITY OF PALM DESERT Is Name: Title: -3- 33 ity APPROVED AS TO FORM Dated: ATTEST: City Attorney , City APPROVED AS TO FORM City Attorney Dated: ATTEST: Is] kWK970li:IQlk Name: Title: CITY OF COACHELLA la Name: Title: 0 34 ity APPROVED AS TO FORM Dated: ATTEST: City Attorney , City APPROVED AS TO FORM City Attorney Dated: ATTEST: CITY OF LA QUINTA Name: Title: CITY OF INDIAN WELLS Name: Title: -5- 35 ity APPROVED AS TO FORM Dated: ATTEST: City Attorney , City Clerk APPROVED AS TO FORM , City Attorney Dated: ATTEST: CITY OF RANCHO MIRAGE Name: Title: CITY OF CATHEDRAL CITY -31 Name: Title: so WT City Clerk APPROVED AS TO FORM , City Attorney Dated: ATTEST: APPROVED AS TO FORM COUNTY OF RIVERSIDE -7- 37 THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK 38 CONSENT CALENDAR ITEM NO. 5 City of La Quinta CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLE: ACCEPT STATE FUNDING GRANT FROM SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FOR FRONT LINE LAW ENFORCEMENT SERVICES AND APPROVE LOCAL EXPENDITURE PLAN RECOMMENDATION Accept state grant funding from the Supplemental Law Enforcement Services Account for front line law enforcement services, approve the local expenditure plan, and authorize the City Manager to execute it. EXECUTIVE SUMMARY Annually, the State awards Supplemental Law Enforcement Services Account (SLESA) grants to support front line law enforcement services. • Per SLESA requirements, the Council must approve a local expenditure plan. • The expenditure plan (Attachment 1) allocates $100,000 of 2016/17 to the SLESA (COPS) Fund for prior and future labor costs. FISCAL IMPACT These funds are included in current fiscal year budget for law enforcement services. BACKGROUND/ANALYSIS Since 2001, the City of La Quinta has received these grants to supplement public safety programs. The La Quinta Police Department has recommended expending these funds on crime prevention programs that support holiday theft, Black Friday, traffic control, financial crimes (check and credit card fraud), crimes against persons and child abuse crimes. These proactive programs suppress crime throughout the year. Last year's grant supported the homeless count, traffic control at the Career Builder Challenge Tournament and the Coachella Gang Injunction labor costs. ALTERNATIVE' This funding supplements law enforcement service costs; staff does not recommend an alternative. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris, Escobedo, Community Resources Director Attachment: 1. Expenditure Plan 39 40 Supplemental Law Enforcement Standardized Forms Expenditure Plan FY 2016-2017 City Name: La Quinta Beginning Fund Balance Prior Yr Allocation Received in Current Year Current Year Allocation (26,322.58) 100,000.00 100,000.00 EXPENDITURE PLANNED Salaries and Benefits 73677.42 Services and Supplies Equipment Administrative Overhead Total Expenditure Planned 73,677.42 Date approved by the City Council: 1/17/2017 The City Manager hereby certifies that the Supplemental Law Enforcement Services Plan was submitted to the City Council and approved as listed. City Manager Signature Please provide the name of a contact person if there are any questions: Martha Mendez Name Date FY 2016-17 City Expenditure Plan Form Date 41 42 City of La Q u i nta CONSENT CALENDAR ITEM NO.6 CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED DECEMBER 23, DECEMBER 30, 2016 AND JANUARY 6, 2017 RECOMMENDATION Approve demand registers dated December 23, December 30, 2016 and January 6, 2017 EXECUTIVE SUMMARY - None FISCAL IMPACT Demand of Cash: City $ 1,611,349.11 Successor Agency of RDA $ 18,054.00 Housing Authority $ 1,997.22 Housing Authority Commission $ - $ 1,631,400.33 BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand register for December 23, December 30, 2016 and January 6, 2017. Warrants Issued: 113425-113490 $ 554,704.77 113491-113562 $ 296,560.59 113563-113597 $ 273,509.16 Voids $ - Wire Transfers $ 273,112.12 P/R Ck 37176-37177 & Direct Dep. $ 183,536.09 Payroll Tax Transfers $ 49,977.60 $ 1,631,400.33 43 The most significant expenditures on the demand register listed above are as follows: Vendor Account Name Amount Purpose California Skateparks Construction $ 55,691.71 Cove Oasis Trailhead Improvements Rutan & Tucker Various $ 68,561.69 Nov - Legal Fees Costco Operating $ 69,469.69 3rd Quarter Sales Tax Reimbursement Kirkpatrick Landscaping Construction $ 80,928.00 YMCA Turf Conversion All American Asphalt Construction $ 118,488.75 Eisenhower & Bermudas Slurry seal & striping Wire Transfers: Five wire transfers totaled $273,112.12. Of this amount, $36,302.65 was to CalPERS, $92,799.31 to PERS Health and $142,745.32 to Landmark Golf. (See Attachment 2 for a full listing). Purchase Orders/Contracts: As requested by the City Council. This is a quarterly reporting of purchase orders and contracts issued from $25,000 to $50,000. For the period September 1st through December 31st, 2016, the following purchase orders were issued: Vendor P.O Number Amount Purpose Iteris 15 $ 26,449.20 Traffic Signal Video Detection System Wallace & Associates 70 $ 27,300.00 Interim Construction Consulting Inc. Project Manager Siemens Industry Inc 89 $ 30,000.00 On Call Traffic Signal Repairs ALTERNATIVES Council may approve, partially approve, or reject demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Karla Campos, Finance Director Attachment: 1. Demand Registers 2. Wire Transfers 44 ATTACHMENT 1 .r_ Demand Register City of La quinta, CA Packet: APPKT00941= DA 12/23/16 N rr� 1tilA << Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND 2XL CORPORATION 113425 12/15/16- WC GYM WIPES TAX Sales Taxes Payable 101-0000-20304 -24.26 2XL CORPORATION 113425 12/15/16- WC GYM WIPES Operating Supplies 101-3002-60420 424.08 BOYS & GIRLS CLUB OF COAC 113430 12/22/16- BOYS & GIRLS CLUB FUNDIN Boys & Girls Club 101-3001-60135 9,180.00 CALIFORNIA PARK & RECREA 113432 04/18/17- SAFETY INSPECTOR CERTIFIC Travel & Training 101-3005-60320 575.00 CHAMBER, THE 113433 09/21/16- CHAMBER LUNCH EVENT Travel & Training 101-1001-60320 60.00 CHAMBER, THE 113433 09/21/16- CHAMBER LUNCH EVENT Travel & Training 101-1002-60320 60.00 CITIZEN'S POLICE ACADEMY 113434 12/20/16- C.O.P ACADEMY DONATION LQ Police Volunteers 101-2001-60109 100.00 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water 101-2002-61200 851.47 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water -Monticello 101-3005-61201 1,982.91 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water -Fritz Burns 101-3005-61204 71.45 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities- Water -Seasons Par 101-3005-61208 18.28 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water -Community 101-3005-61209 124.11 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water 101-3008-61200 119.37 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water 101-2002-61200 260.57 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water -Eisenhower 101-3005-61203 96.52 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water -Velasco Par 101-3005-61205 139.17 COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE PM 10 - Dust Control 101-7006-60146 24.06 CONSERVE LANDCARE 113436 MEDIANS LANDSCAPE MAINT PRJ 2015- Landscape Contract 101-2002-60112 1,216.00 CONSERVE LANDCARE 113436 11/27/16- REPLACE IRRIGATION CONTR Materials - Irrigation & Light 101-3005-60424 251.86 CONSERVE LANDCARE 113436 11/23/16- IRRIGATION MAINT/REPAIR Materials - Irrigation & Light 101-3005-60424 491.91 COSTCO 113437 09/30/16- 3RD QTR SALES TAX REIMB Other Operating 101-1007-60535 69,469.69 DAIOHS FIRST CHOICE SERVI 113438 12/15/16-COFFEE FILTER Citywide Conf Room Supplie 101-1007-60403 60.43 DAIOHS FIRST CHOICE SERVI 113438 12/15/16- COFFEE SUPPLIES Citywide Conf Room Supplie 101-1007-60403 270.05 DAIOHS FIRST CHOICE SERVI 113438 12/12/16-COFFEE SUPPLIES Citywide Conf Room Supplie 101-1007-60403 212.88 DATA TICKET, INC. 113439 10/2016- PARKING CITATIONS Administrative Citation Servi 101-6004-60111 832.05 DATA TICKET, INC. 113439 11/2016- CODE CITATIONS Administrative Citation Servi 101-6004-60111 594.00 DATA TICKET, INC. 113439 11/2016- PARKING CITATIONS Administrative Citation Servi 101-6004-60111 659.50 DEPARTMENT OF ANIMAL SE 113441 08/2016- ANIMAL CONTROL SVC Animal Shelter Contract Sery 101-6004-60197 13,374.63 DEPARTMENT OF ANIMAL SE 113441 09/2016- ANIMAL CONTROL SVC Animal Shelter Contract Sery 101-6004-60197 14,826.14 DEPARTMENT OF ANIMAL SE 113441 10/2016- ANIMAL CONTROL SVC Animal Shelter Contract Sery 101-6004-60197 15,426.99 DEPARTMENT OF JUSTICE 113442 11/2016- INSTRUCTOR FINGERPRINTS Instructors 101-3002-60107 64.00 DESERT SUN, THE 113443 12/2016- SUBSCRIPTION SVC Subscriptions & Publications 101-3002-60352 33.40 FOUR SEASONS REAL ESTATE 113445 12/13/16- BUS. LICENSE OVERPAYMENT Cash Over/Short 101-0000-42300 4.00 IMPERIAL HEADWEAR INC 113453 11/22/16- HEADWEAR Travel & Training 101-1002-60320 1,007.30 JNS MEDIA SPECIALISTS 113455 PRINT & MEDIA MARKETING SVCS Marketing & Tourism Promo 101-3007-60461 5,888.25 JNS MEDIA SPECIALISTS 113455 PRINT & MEDIA MARKETING SVCS Marketing & Tourism Promo 101-3007-60461 35,027.05 LA QUINTA FARMS LLC 113456 VACANT LAND DUST CONTROL PM 10 - Dust Control 101-7006-60146 23,750.00 LUXE VACATION HOMES 113457 12/15/16- STVRP OVERPAYMENT Cash Over/Short 101-0000-42300 510.00 MAGALLANEZ, LUIS 113459 12/23/16- TUITION REIMB Training & Education/MOU 101-1004-60322 137.50 MONDRAGON, GUILLERMO 113460 12/07/16- BUS. LICENSE OVERPAYMENT Cash Over/Short 101-0000-42300 50.00 MOORE, KEVIN 113461 12/06/16- OFFICER SHOE REPAIR Special Enforcement Funds 101-2001-60175 86.70 MOYA, DANIEL 113463 12/15/16- BOARD UP UNSECURED DWE Lot Cleaning 101-6004-60120 124.00 MOYA, DANIEL 113463 12/13/16- LOT ABATEMENT Lot Cleaning 101-6004-60120 325.00 OFFICE DEPOT 113465 12/02/16- OFFICE SUPPLIES Office Supplies 101-1005-60400 74.51 OFFICE DEPOT 113465 12/02/16- OFFICE SUPPLIES Office Supplies 101-1005-60400 15.53 OFFICE TEAM 113466 12/09/16- TEMP OFFICE ASSISTANT Temporary Agency Services 101-6004-60125 840.00 ONE ELEVEN LA QUINTA LLC 113467 09/30/16- 3 QTR SALES TAX REIMB Other Operating 101-1007-60535 5,038.32 ONTRAC 113468 12/03/16- OVERNIGHT MAIL Postage 101-1007-60470 66.67 PALMS TO PINES PRINTING 113469 12/20/16- CODE COMPLIANCE JACKETS Uniforms 101-6004-60690 284.85 PATTON DOOR & GATE 113470 12/16/16- FS ##70 GATE SERVICE Fire Station 101-2002-60670 250.00 PLANIT REPROGRAPHICS SYS 113471 12/08/16- YMCA LANDSCAPE SPECS 20 Sales Taxes Payable 101-0000-20304 -9.80 PLANIT REPROGRAPHICS SYS 113471 12/13/16- BOARD OF SRR SITE TAX Sales Taxes Payable 101-0000-20304 -4.32 PLANIT REPROGRAPHICS SYS 113471 12/13/16- BOARD OF SRR SITE Printing 101-1002-60410 70.82 12/22/2016 7:45:05 PM Page 1 of 5 45 Demand Register Packet: APPKT00941- DA 12/23/16 Vendor Name Payment Number. Description (Item) Account Name Account Number Amount RAIN DROP PRODUCTS, LLC 113473 12/07/16- ASSESSED CA SALES TAX Materials - Irrigation & Light 101-3005-60424 297.97 RODARTE ICE COMPANY 113475 10/22/16- BREW IN LQ ICE TAX Sales Taxes Payable 101-0000-20304 -33.04 RODARTE ICE COMPANY 113475 10/22/16- BREW IN LQ ICE Special Events Sponsorships 101-0000-22836 496.04 RUTAN & TUCKER 113476 763256- QUAIL RIDGE PROJECT Developer Deposits 101-0000-22810 1,446.00 RUTAN & TUCKER 113476 763249- PALIZADA-PROJECT 15-009 Developer Deposits 101-0000-22810 920.00 RUTAN & TUCKER 113476 7632S3- MCVEIGH CEQA Developer Deposits 101-0000-22810 4,824.12 RUTAN & TUCKER 113476 763245- RETAINER MATTER Attorney 101-1003-60153 5,500.00 RUTAN & TUCKER 113476 763242- CODE ENFORCEMENT Attorney 101-1003-60153 1,574.50 RUTAN & TUCKER 113476 763240- PERSONNEL GENERAL Attorney 101-1003-60153 924.50 RUTAN & TUCKER 113476 763239- GENERAL ACCOUNT Attorney 101-1003-60153 15,891.93 RUTAN & TUCKER 113476 763247-TELECOMMUNICATIONS Attorney 101-1003-60153 21.50 RUTAN & TUCKER 113476 763246- SILVERROCK RESORT Attorney 101-1003-60153 2,088.00 RUTAN & TUCKER 113476 763254- DUNE PALMS PROJECT & RIGH Attorney 101-1003-60153 672.00 RUTAN & TUCKER 113476 763255- LINDA GUNNETT FPPC Attorney 101-1003-60153 1,296.00 RUTAN & TUCKER 113476 763252- BARTON LITIGATION Attorney/Litigation 101-1003-60154 1,896.00 RUTAN & TUCKER 113476 763250- GOLD RESERVE CITRUS BOND L Attorney/Litigation 101-1003-60154 976.00 RUTAN & TUCKER 113476 763251- 2014 FLOOD CLAIMS & LIT Attorney/Litigation 101-1003-60154 72.00 RUTAN & TUCKER 113476 763243- PUBLIC WORKS DISPUTE Attorney/Litigation 101-1003-60154 648.00 RUTAN & TUCKER 113476 763241- LITIGATION GENERAL Attorney/Litigation 101-1003-60154 1,102.50 SCOTT, ANGELA 113478 12/16/16-TUITION REIMB Training & Education/MOU 101-1004-60322 331.78 SILVERROCK RESORT 113479 11/2016- SALES TAX Sales Taxes Payable 101-0000-20304 81.00 TADROS AND ELAINE TADRO 113481 12/21/16- TADROS SETTLEMENT AGREE Estimated Claims 101-1007-60442 49,100.00 TOPS'N BARRICADES INC 113484 12/05/16- SIGNS RENTAL Special Events 101-3003-60149 312.00 TRAFFEX ENGINEERS INC 113485 TRAFFIC ENGINEERING SERVICES FY16/ Contract Traffic Engineer 101-7006-60144 19,488.75 TRULY NOLEN INC 113486 12/02/16- CITY HALL PEST CONTROL Pest Control 101-3008-60116 74.00 TRULY NOLEN INC 113486 12/01/16- FS #32 PEST CONTROL Pest Control 101-2002-60116 47.00 UBBEN, PAULA JO 113487 10/2016-12/2016- GEM GRAPHIC DESI Marketing & Tourism Promo 101-3007-60461 375.00 WALKEMEYER, DEBRA & LAR 113489 12/08/16- STVRP TOT OVERPAYMENT Cash Over/Short 101-0000-42300 29.25 Fund 101- GENERAL FUND Total: 315,835.44 Fund: 201- GAS TAX FUND HANSEN, DIANNE 113450 12/14/16- BUS. CARDS/CHAFING FUEL Office Supplies 201-7003-60400 44.23 MOWERS PLUS INC 113462 12/12/16- CHAINSAW CHAIN Small Tools/Equipment 201-7003-60432 92.63 SPARKLETTS 113480 12/02/16- DRINKING WATER Office Supplies 201-7003-60400 36.32 TOPS'N BARRICADES INC 113484 12/05/16- SIGNS Signs 201-7003-60429 493.61 TOPS'N BARRICADES INC 113484 12/05/16- STOP SIGNS Signs 201-7003-60429 613.71 TOPS'N BARRICADES INC 113484 12/06/16- STOP SIGNS Signs 201-7003-60429 245.48 TOPS'N BARRICADES INC 113484 12/06/16-SIGNS Signs 201-7003-60429 275.40 TOPS'N BARRICADES INC 113484 12/08/16-SIGN POSTS Signs 201-7003-60429 221.18 Fund 201- GAS TAX FUND Total: 2,022.56 Fund: 202 - LIBRARY FUND TRULY NOLEN INC 113486 12/07/16- LIBRARY PEST CONTROL Pest Control 202-3004-60116 74.00 Fund 202 - LIBRARY FUND Total: 74.00 Fund: 215 - LIGHTING & LANDSCAPING FUND COACHELLA VALLEY WATER 113435 12/16/16- WATER SERVICE Utilities - Water - Medians 215-7004-61211 5,862.66 CONSERVE LANDCARE 113436 MEDIANS LANDSCAPE MAINT PRJ 2015- Technical 215-7004-60189 34,275.48 IMPERIAL IRRIGATION DIST 113454 12/16/16- ELECTRICITY SERVICE Utilities - Electric - Signals 215-7004-61116 590.19 IMPERIAL IRRIGATION DIST 113454 12/16/16- ELECTRICITY SERVICE Utilities - Electric - Medians 215-7004-61117 38.69 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 40,767.02 Fund: 218 - CV VIOLENT CRIME TASK FORCE ADVANCED IMAGING SOLUTI 113426 11/23-12/22/16- SERVICE SUPPLIES Maint.-Other Equipment 218-0000-60665 53.46 SANCHEZ, CLARO 113477 12/19/16- ICGIC CONF REIMB Travel & Training 218-0000-60320 80.00 TAPP, MICHAEL 113482 11/23/16- EXPENSE VOUCHER Operating Expenses 218-0000-60420 200.00 Fund 218 - CV VIOLENT CRIME TASK FORCE Total: 333.46 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 113476 763245- RETAINER MATTER Attorney 237-9001-60153 5,500.00 RUTAN & TUCKER 113476 763248- SA -AB 26 IMPLEMENTATION Attorney 237-9001-60153 168.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 5,668.00 12/22/2016 7:45:05 PM Page 2 or 5 46 Demand Register Vendor Name Payment Number Description (item) Fund: 241- HOUSING AUTHORITY RUTAN & TUCKER 113476 763244- HOUSING AUTHORITY MISC. Fund: 401- CAPITAL IMPROVEMENT PROGRAMS ALL AMERICAN ASPHALT 113427 ALL AMERICAN ASPHALT 113427 BAKER, MICHAEL INTERNATI 113429 DDL TRAFFIC INC. 113440 DUDEK & ASSOCIATES INC 113444 GAMMA SCIENTIFIC, INC. 113447 HEPTAGON SEVEN CONSULTI 113451 HEPTAGON SEVEN CONSULTI 113451 HERMANN DESIGN GROUP I 113452 HERMANN DESIGN GROUP I 113452 HERMANN DESIGN GROUP I 113452 MACADEE ELECTRICAL CONS 113458 NEXTECH 113464 PLANIT REPROGRAPHICS SYS 113471 PMP FY16/17 PHASE 1 AVE BERMUDAS 11/2016- PO #19 RETENTION 2012-07D SRR PHASE II INFRASTRUCTURE PRJ 201 Battery Back Up - Replacement Batterie WASHINGTON ST DRAINAGE IMPROVE Repair of 922-1 Retro-reflective tester. 09/02-12/09/16- POINT HAPPY STORM 09/02-12/09/16- ROUDEL DRAINAGE D ON -CALL LANDSCAPE SERVICES ON -CALL LANDSCAPE SERVICES ON -CALL LANDSCAPE SERVICES Video Detection Wiring and Bracket Inst Solar Powered Stop Sign Beacon 12/08/16- YMCA LANDSCAPE SPECS 20 Packet: APPKT00941- DA 12/23/16 Account Name Account Number Amount Attorney 241-9101-60153 697.86 Fund 241- HOUSING AUTHORITY Total: 697.86 Construction 401-0000-60188 124,725.00 Retention Payable 401-0000-20600 -6,236.25 Design 401-0000-60185 17,776.48 Construction 401-0000-60188 8,316.00 Design 401-0000-60185 6,842.50 Construction 401-0000-60188 890.00 Design 401-0000-60185 542.40 Design 401-0000-60185 1,456.90 Design 401-0000-60185 3,589.70 Design 401-0000-60185 190.00 Design 401-0000-60185 492.10 Construction 401-0000-60188 4,958.00 Construction 401-0000-60188 1,906.67 Construction 401-0000-60188 152.30 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 165,601.80 Fund: 501- EQUIPMENT REPLACEMENT GAS COMPANY, THE 113449 11/2016- NATURAL GAS FUEL Fuel & Oil 501-0000-60674 13.00 POWERPLAN 113472 11/12/16- 310 BACKHOE SERVICE Vehicle Repair & Maintenanc 501-0000-60676 862.83 RAN AUTO DETAIL 113474 12/11/16- CAR WASHES Car Washes 501-0000-60148 490.00 VINTAGE E & S INC 113488 12/12/16- COURTYARD LIGHTING Cvc Ctr Bldg Repl/Repair 501-0000-71103 4,685.00 WORLDMARK CONSTRUCTIO 113490 Project #2016-16 Cvc Ctr Bldg Repl/Repair 501-0000-71103 9,200.00 Fund 501- EQUIPMENT REPLACEMENT Total: 15,250.83 Fund: 502 - INFORMATION TECHNOLOGY APPLE FINANCIAL SERVICES 113428 12/11/16- APPLE IPAD LEASE Computers 502-0000-80103 429.70 FRONTIER COMMUNICATION 113446 12/04-01/03/17- DSL SERVICE Technical 502-0000-60108 167.19 TIME WARNER CABLE 113483 12/10-01/09/17- CITY HALL FIBER Utilities - Cable 502-0000-61400 1,560.00 TIME WARNER CABLE 113483 12/12-01/11/17- CITY YARD CABLE Utilities - Cable 502-0000-61400 132.74 TIME WARNER CABLE 113483 11/14-12/04/16- WC CABLE Utilities - Cable 502-0000-61400 126.24 Fund 502 - INFORMATION TECHNOLOGY Total: 2,415.87 Fund: 503 - PARK EQUIP & FACILITY FIND C & S PATIO COVERS 113431 12/16/16- COVE OASIS LATTICE REPAIR Parks 503-0000-71060 4,999.00 Fund 503 - PARK EQUIP & FACILITY FND Total: 4,999.00 Fund: 601- SILVERROCK RESORT GARDAWORLD 113448 12/2016- SILVERROCK ARMORED SVC Bank Fees 601-0000-60455 563.85 GARDAWORLD 113448 12/2016- ARMORED SERVICES Bank Fees 601-0000-60455 331.94 GARDAWORLD 113448 10/2016- ARMORED SERVICES Bank Fees 601-0000-60455 56.16 GARDAWORLD 113448 10/2016- SILVERROCK ARMORED SVC Bank Fees 601-0000-60455 12.23 GARDAWORLD 113448 11/2016- SILVERROCK ARMORED SVC Bank Fees 601-0000-60455 74.75 Fund 601- SILVERROCK RESORT Total: 1,038.93 Grand Total: 554,704.77 12/22/2016 7:45:05 PM Page 3 of 5 47 Demand Register Packet: APPKT00941- DA 12/23/16 Fund Summary Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FUND 218 - CV VIOLENT CRIME TASK FORCE 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY 401- CAPITAL IMPROVEMENT PROGRAMS 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FND 601- SILVERROCK RESORT Account Number 101-0000-20304 101-0000-22810 101-0000-22836 101-0000-42300 101-1001-60320 101-1002-60320 101-1002-60410 101-1003-60153 101-1003-60154 101-1004-60322 101-1005-60400 101-1007-60403 101-1007-60442 101-1007-60470 101-1007-60535 101-2001-60109 101-2001-60175 101-2002-60112 101-2002-60116 101-2002-60670 101-2002-61200 101-3001-60135 101-3002-60107 101-3002-60352 101-3002-60420 101-3003-60149 101-3005-60320 101-3005-60424 101-3005-61201 101-3005-61203 101-3005-61204 101-3005-61205 101-3005-61208 101-3005-61209 101-3007-60461 101-3008-60116 101-3008-61200 101-6004-60111 101-6004-60120 101-6004-60125 101-6004-60197 101-6004-60690 101-7006-60144 Grand Total: Account Summary Account Name Sales Taxes Payable Developer Deposits Special Events Sponsors Cash Over/Short Travel & Training Travel &Training Printing Attorney Attorney/Litigation Training & Education/M Office Supplies Citywide Conf Room Sup Estimated Claims Postage Other Operating LQ Police Volunteers Special Enforcement Fun Landscape Contract Pest Control Fire Station Utilities - Water Boys & Girls Club Instructors Subscriptions & Publican Operating Supplies Special Events Travel & Training Materials - Irrigation & L Utilities - Water-Montic Utilities- Water -Eisenho Utilities - Water -Fritz Bu Utilities - Water -Velasco Utilities - Water -Season Utilities - Water -Commu Marketing & Tourism Pr Pest Control Utilities - Water Administrative Citation S Lot Cleaning Temporary Agency Servi Animal Shelter Contract Uniforms Contract Traffic Engineer Expense Amount 315,835.44 2,022.56 74.00 40,767.02 333.46 5,668.00 697.86 165,601.80 15,250.83 2,415.87 4,999.00 1,038.93 554,704.77 Expense Amount 9.58 7,190.12 496.04 593.25 60.00 1,067.30 70.82 27,968.43 4,694.50 469.28 90.04 543.36 49,100.00 66.67 74,508.01 100.00 86.70 1,216.00 47.00 250.00 1,112.04 9,180.00 64.00 33.40 424.08 312.00 575.00 1,041.74 1,982.91 96.52 71.45 139.17 18.28 124.11 41,290.30 74.00 119.37 2,085.55 449.00 840.00 43,627.76 284.85 19,488.75 12/22/2016 7:45:05 PM 48 Page 4 of 5 Demand Register Packet: APPKT00941- DA 12/23/16 Account Summary Account Number Account Name Expense Amount 101-7006-60146 PM 10 - Dust Control 23,774.06 201-7003-60400 Office Supplies 80.55 201-7003-60429 Signs 1,849.38 201-7003-60432 Small Tools/Equipment 92.63 202-3004-60116 Pest Control 74.00 215-7004-60189 Technical 34,275.48 215-7004-61116 Utilities - Electric - Signal 590.19 215-7004-61117 Utilities - Electric - Medi 38.69 215-7004-61211 Utilities - Water - Media 5,862.66 218-0000-60320 Travel&Training 80.00 218-0000-60420 Operating Expenses 200.00 218-0000-60665 Maint: Other Equipment 53.46 237-9001-60153 Attorney 5,668.00 241-9101-60153 Attorney 697.86 401-0000-20600 Retention Payable -6,236.25 401-0000-60185 Design 30,890.08 401-0000-60188 Construction 140,947.97 501-0000-60148 Car Washes 490.00 501-0000-60674 Fuel & Oil 13.00 501-0000-60676 Vehicle Repair & Mainte 862.83 501-0000-71103 Cvc Ctr Bldg Repl/Repair 13,885.00 502-0000-60108 Technical 167.19 502-0000-61400 Utilities - Cable 1,818.98 502-0000-80103 Computers 429.70 503-0000-71060 Parks 4,999.00 601-0000-60455 Bank Fees 1,038.93 Grand Total: 554,704.77 Project Account Summary Project Account Key Expense Amount **None** 381,416.81 141S0lCT 152.30 141501D 190.00 141512D 542.40 141517D 17,776.48 15-009E 920.00 151606D 1,456.90 151612D 6,842.50 16-013E 4,824.12 1617PMPCT 124,725.00 1617PMPRP -6,236.25 1617TMICT 16,070.67 17-006E 1,446.00 201603D 4,081.80 BREW LQE 496.04 Grand Total: 554,704.77 12/22/2016 7:45:05 PM 49 Page 5 of 5 Demand Register City of La quinta, CA Packet: APPKT00949 - DA 12/30/16 'J Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101-GENERAL FUND ACCOUNTEMPS 113491 08/25/16- TEMP OFFICE ASSISTANT Temporary Agency Services 101-1005-60125 1,000.00 ACCOUNTEMPS 113491 08/25/16- TEMP OFFICE ASSISTANT Temporary Agency Services 101-1004-60125 -1,000.00 ACCOUNTEMPS 113491 12/16/16-TEMP ACCOUNTANT Temporary Agency Services 101-1006-60125 1,198.80 ALTUM GROUP, THE 113492 12/08/16- LQVILLAGE EIR Professional Services 101-6002-60103 6,034.18 BERETTO, LUCILLA 113494 12/20/16- PILATES Instructors 101-3002-60107 120.00 BIO CLEAR WATER SOLUTION 113495 11/22-12/13/16- CC CAMPUS POND SE Civic Center Lake Maintenan 101-3005-60117 944.50 BUZZ FACTORY 113496 10/28/16- TEMP SIGN PERMIT REFUND Election Deposit 101-0000-22835 200.00 CALIFORNIA CHAMBER OF C 113497 12/20/16- COMPLIANCE POSTERS Subscriptions & Publications 101-1004-60352 218.76 CALIFORNIA PARK & RECREA 113498 04/01/17-03/31/18- PARKS MEMBERSH Membership Dues 101-3005-60351 150.00 CALIFORNIA PARK & RECREA 113498 04/01/17-03/31/18- CPRS RENEWAL Membership Dues 101-3005-60351 150.00 CALPERS LONG-TERM CARE 113499 LONG TERM CARE LT Care Insurance Pay 101-0000-20949 196.05 CAPITAL ONE COMMERCIAL 113500 12/13/16- CERTIFICATION SOCIAL Volunteers - Fire 101-2002-60110 164.81 CIGNA HEALTH CARE 113501 01/2017- DENTAL INSURANCE Dental Insurance Pay 101-0000-20943 6,582.36 COACHELLA VALLEY WATER 113502 12/28/16- WATER SERVICE Utilities - Water -Pioneer Par 101-3005-61207 444.95 COACHELLA VALLEY WATER 113502 12/21/16- WATER SERVICE Utilities - Water - Civic Cente 101-3005-61202 927.00 COACHELLA VALLEY WATER 113502 12/21/16- WATER SERVICE Utilities - Water -Community 101-3005-61209 4,117.66 COACHELLA VALLEY WATER 113502 12/21/16- WATER SERVICE Water- Inside 101-3002-61200 151.94 COACHELLA VALLEY WATER 113502 12/21/16- WATER SERVICE Utilities - Water - Civic Cente 101-3005-61202 190.73 COACHELLA VALLEY WATER 113502 12/21/16- WATER SERVICE Utilities - Water -Fritz Burns 101-3005-61204 1,072.21 COACHELLA VALLEY WATER 113502 12/21/16- WATER SERVICE Utilities - Water 101-3008-61200 172.43 COUNTY OF RIVERSIDE 113503 12/29/16- N.O.D VILLAGE ZONE Consultants 101-6001-60104 3,128.25 DAIOHS FIRST CHOICE SERVI 113504 09/20/16- COFFEE SUPPLIES Citywide Conf Room Supplie 101-1007-60403 127.67 DAIOHS FIRST CHOICE SERVI 113504 12/27/16- COFFEE SUPPLIES Citywide Conf Room Supplie 101-1007-60403 194.35 DEPARTMENT OF JUSTICE 113506 11/2016- BLOOD ANALYSIS Blood/Alcohol Testing 101-2001-60174 70.00 DUNE, CLARE 113508 12/20/16- CHAIR MASSAGE Instructors 101-3002-60107 10.50 FRANCHISE TAX BOARD 113509 GARNISHMENT Garnishments Payable 101-0000-20985 125.00 GALLS LLC 113512 12/30/16- CITY SHIRTS Safety Gear 101-7006-60427 51.84 GALLS LLC 113512 12/08/16- VOLUNTEER UNIFORMS LQ Police Volunteers 101-2001-60109 61.08 GAS COMPANY, THE 113513 11/18-12/19/16- CITY HALL GAS Utilities - Gas 101-3008-61100 668.23 IMPERIAL IRRIGATION DIST 113516 12/21/16- ELECTRICITY SERVICE Utilities - Electricity 101-2002-61101 426.39 IMPERIAL IRRIGATION DIST 113516 12/21/16- ELECTRICITY SERVICE Utilities - Electricity 101-3008-61101 142.93 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electricity 101-2002-61101 335.97 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electric - Civic Cent 101-3005-61103 2,709.59 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electric- Fritz Burn 101-3005-61105 1,209.71 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electric - Sports Co 101-3005-61106 3,914.85 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electric - Velasco P 101-3005-61111 15.91 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electric - Eisenhow 101-3005-61113 25.42 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electricity 101-3008-61101 8,267.54 IMPERIAL IRRIGATION DIST 113516 12/28/16- ELECTRICITY SERVICE Utilities - Electric - Monticell 101-3005-61102 12.44 IMPERIAL IRRIGATION DIST 113516 12/28/16- ELECTRICITY SERVICE Utilities - Electric - Communi 101-3005-61109 5,077.71 INNOVATIVE DOCUMENT SO 113518 09/01-11/30/16- CONTRACT CHARGE Copiers 101-1007-60662 6,884.48 JAS PACIFIC INC 113520 BUILDING PLAN REVIEW & INSPECITON Plan Checks 101-6003-60118 10,744.00 KEPLER,KRISTOFFER 113521 12/20/16- PERSONAL TRAINER Instructors 101-3002-60107 224.00 KLEIN, SANDRA 113522 12/20/16- LA QUINTA GLEE Instructors 101-3002-60107 36.00 MAILFINANCE 113526 01/13-04/12/17- LEASE PAYMENT Postage Machine 101-1007-60661 1,626.09 MONREAL, MARILYN 113527 12/10/16-TUITION REIMB MONREAL Training & Education/MOU 101-1004-60322 353.26 NEOFUNDS BY NEOPOST 113528 12/2016- POSTAGE Postage 101-1007-60470 70.26 OFFICE DEPOT 113529 12/01/16- BUSINESS CARDS THOMPSO Printing 101-1002-60410 79.92 OFFICE DEPOT 113529 12/01/16- BUSINESS CARDS ANGULO Special Enforcement Funds 101-2001-60175 79.92 OFFICE DEPOT 113529 12/06/16- DESK ORGANIZER Office Supplies 101-1005-60400 14.03 OFFICE DEPOT 113529 12/06/16- TONER Office Supplies 101-1006-60400 139.18 OFFICE DEPOT 113529 12/06/16- OFFICE SUPPLIES Supplies - Field 101-6004-60425 15.75 OFFICE DEPOT 113529 12/13/16- CALENDARS/PLANNERS Office Supplies 101-1006-60400 28.70 12/30/2016 2:04:01 PM Page 1 of 7 50 Demand Register Packet: APPKT00949 - DA 12/30/16 Vendor Name Payment Number Descriptipn (Item) Account Name Account Number Amount. OFFICE DEPOT 113529 12/12/16- CALENDERS / EASEL PADS Office Supplies 101-1006-60400 97.08 OFFICE TEAM 113530 12/09/16-TEMP PERMIT TECH Temporary Agency Staff 101-6006-60125 504.00 OFFICE TEAM 113530 12/16/16- TEMP OFFICE ASSISTANT Temporary Agency Services 101-6004-60125 850.71 PITNEY BOWES 113531 07/01-12/31/16- FOLDING MACHINE M Postage Machine 101-1007-60661 1,029.48 PROPER SOLUTIONS INC 113533 12/20/16- TEMP OFFICE ASSISTANT Temporary Agency Services 101-6001-60125 372.96 PROPER SOLUTIONS INC 113533 12/20/16- TEMP ADMIN ASSISTANT Temporary Agency Services 101-1005-60125 536.13 PSOMAS INC 113534 PROFESSIONAL SERVICES Consultants 101-7006-60104 11,760.00 ROJAS, MIGUEL ANGEL 113535 12/20/16-TAEKWONDO Instructors 101-3002-60107 627.20 RUTAN & TUCKER 113536 766487- MCVEIGH CEQA Developer Deposits 101-0000-22810 22,177.12 RUTAN & TUCKER 113536 766488- RETAINER MATTER Attorney 101-1003-60153 5,500.00 RUTAN & TUCKER 113537 765569- QUAIL RIDGE PROJECT Developer Deposits 101-0000-22810 42.00 RUTAN & TUCKER 113537 765566- MCVEIGH CEQA Developer Deposits 101-0000-22810 24,213.13 RUTAN & TUCKER 113537 765557- CODE ENFORCEMENT Attorney 101-1003-60153 8,556.50 RUTAN & TUCKER 113537 765559- RETAINER MATTER Attorney 101-1003-60153 5,500.00 RUTAN & TUCKER 113537 765560- SILVERROCK RESORT Attorney 101-1003-60153 1,288.50 RUTAN&TUCKER 113537 765561-TELECOMMUNICATIONS Attorney 101-1003-60153 258.00 RUTAN & TUCKER 113537 765555- PERSONNEL GENERAL Attorney 101-1003-60153 279.50 RUTAN & TUCKER 113537 765568- LINDA GUNNETT FPPC Attorney 101-1003-60153 819.00 RUTAN & TUCKER 113537 765554- GENERAL Attorney 101-1003-60153 10,236.90 RUTAN & TUCKER 113537 765567- DUNE PALMS PROJECT & ROW Attorney 101-1003-60153 4,440.00 RUTAN & TUCKER 113537 765556- LITIGATION GENERAL Attorney/Litigation 101-1003-60154 4,343.42 RUTAN & TUCKER 113537 765563- 2014 FLOOD CLAIMS & LIT Attorney/Litigation 101-1003-60154 1,248.38 RUTAN & TUCKER 113537 765565- BARTON LIT Attorney/Litigation 101-1003-60154 216.00 RUTAN & TUCKER 113537 765562- GOLD RESERVE AT CITRUS BON Attorney/Litigation 101-1003-60154 527.00 RUTAN & TUCKER 113537 765564- ALVERIZ LIT Attorney/Litigation 101-1003-60154 144.00 SALCEDO,KATHLEEN 113538 12/20/16- ZUMBA MORNING Instructors 101-3002-60107 93.45 SANCHEZ, STEVE 113539 09/27/16- TEMPORARY SIGN REFUND Election Deposit 101-0000-22835 200.00 SECURITAS SECURITY SERVIC 113540 12-09-12/15/16- RENTAL SECURITY Rental Expense 101-3003-60157 108.00 SHARK POOLS INC 113541 12/23/16- FB POOL SERVICE Fritz Burns Park 101-3005-60184 488.75 SHARK POOLS INC 113541 12/23/16- FB POOL CHLOR TABS Fritz Burns Park 101-3005-60184 407.50 SHARK POOLS INC 113541 12/23/16- LQ PARK WATER FEAT MAINT LQ Park Building 101-3005-60554 295.00 SHIRY, TERESA 113542 12/20/16- FRIDAY NIGHT DANCE Instructors 101-3002-60107 147.00 SIMMONS, SHANE 113544 09/14/16- REFUND PARCEL MERGER Public Works Dev. Plan Chec 101-0000-42810 1,450.00 SIMPLY DELICIOUS 113545 12/20/16- COUNCIL MTG SUPPLIES Travel & Training 101-1001-60320 125.00 SNYDER, JANICE 113546 12/20/16- PERSONAL TRAINER Instructors 101-3002-60107 121.60 STANDARD INSURANCE COM 113547 12/2016- LIFE INSURANCE Life Insurance Pay 101-0000-20947 550.05 STANDARD INSURANCE COM 113547 12/2016- STD/LTD INSURANCE Disability Insurance Pay 101-0000-20955 4,175.06 STANDARD INSURANCE COM 113547 01/2017- LIFE INSURANCE Life Insurance Pay 101-0000-20947 564.30 STANDARD INSURANCE COM 113547 01/2017- STD/LTD INSURANCE Disability Insurance Pay 101-0000-20955 5,511.64 STANDARD INSURANCE COM 113547 11/2016- LIFE INSURANCE Life Insurance Pay 101-0000-20947 538.65 STANDARD INSURANCE COM 113547 11/2016- STD/LTD INSURANCE Disability Insurance Pay 101-0000-20955 4,187.07 STANDARD INSURANCE COM 113548 12/2016- ADD'L LIFE INSURANCE Add'I Life Insurance Pay 101-0000-20948 241.49 STANDARD INSURANCE COM 113548 01/2017- ADD'L LIFE INSURANCE Add'I Life Insurance Pay 101-0000-20948 402.69 STANDARD INSURANCE COM 113548 11/2016-ADD'L LIFE INSURANCE Add'I Life Insurance Pay 101-0000-20948 241.49 STAPLES ADVANTAGE 113549 07/17/16- WHITEBOARDS Office Supplies 101-6001-60400 185.31 STAPLES ADVANTAGE 113549 12/07/16- INK/OFFICE SUPPLIES Office Supplies 101-6001-60400 144.34 STAPLES ADVANTAGE 113549 12/14/16- OFFICE SUPPLIES Office Supplies 101-3005-60400 9.16 STAPLES ADVANTAGE 113549 12/16/16- OFFICE SUPPLIES Office Supplies 101-3001-60400 10.24 TASC - FEES 113552 01/OS/17-03/31/17-TASCADMINFEE Flex Compensation Payable 101-0000-20946 203.73 TASC - FEES 113552 01/01/17-12/31/17-TASC RENEWAL FE Consultants 101-1004-60104 162.00 TIME WARNER CABLE 113553 12/16-01/15/17- FS #32 CABLE Utilities - Cable 101-2002-61400 66.18 TIME WARNER CABLE 113553 12/24-01/23/17- FS #93 CABLE Utilities - Cable 101-2002-61400 87.94 TRIPLETT, ALCADIA 113554 12/29/16-TUITION REIMB TRIPLETT Training & Education/MOU 101-1004-60322 617.99 TRULY NOLEN INC 113555 12/02/16- LQ PARK SERVICE Pest Control 101-3008-60116 61.00 US DEPARTMENT OF EDUCAT 113557 GARNISHMENT Garnishments Payable 101-0000-20985 204.00 VIELHARBER, KAREN 113558 12/20/16- FLEX YOGA Instructors 101-3002-60107 84.00 WALMART COMMUNITY 113559 11/30/16- CITY CLERK RIBBON Operating Supplies 101-1005-60420 2.12 WALMART COMMUNITY 113559 11/30/16- TREE TRIMMING EVENT Citywide Conf Room Supplie 101-1007-60403 56.59 WATERLOGIC USA FINANCE 1 113561 12/14/16- CITY HALL WATER COOLER Utilities - Water 101-3008-61200 226.81 12/30/2016 2:04:01 PM Pa0e 2 of 7 51 Demand Register Packet: APPKT00949 - DA 12/30/16 Vendor Name Payment Number Description (Item) Account Name Account Number Amount WYNDHAM VACATION RENT 113562 12/19/16- STVR REFUND OVERPAYMEN Cash Over/Short 101-0000-42300 25.00 Fund 101- GENERAL FUND Total: 197,469.51 Fund: 201- GAS TAX FUND IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electricity 201-7003-61101 699.75 Fund 201- GAS TAX FUND Total: 699.75 Fund: 202 - LIBRARY FUND FRONTIER COMMUNICATION 113510 12/13-01/12/17- MUSEUM PHONE SVC Utilities -Telephone 202-3006-61300 124.33 GAS COMPANY, THE 113513 11/18-12/19/16- LIBRARY GAS Utilities - Gas 202-3004-61100 145.22 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electricity 202-3006-61101 707.17 LUXE WATER SOLUTIONS LLC 113525 12/23/16- MUSEUM WATER COOLER Water - Inside 202-3006-61200 37.80 TRULY NOLEN INC 113555 12/21/16- MUSEUM PEST CONTROL Pest Control 202-3006-60116 47.00 WALTERS WHOLESALE ELECT 113560 12/16/16- FLAG POLE LIGHTS Repair & Maintenance 202-3004-60691 518.40 Fund 202 - LIBRARY FUND Total: 1,579.92 Fund: 215 - LIGHTING & LANDSCAPING FUND COACHELLA VALLEY WATER 113502 12/21/16- WATER SERVICE Utilities - Water - Medians 215-7004-61211 9,533.24 COACHELLA VALLEY WATER 113502 12/28/16- WATER SERVICE Utilities - Water - Medians 215-7004-61211 402.18 IMPERIAL IRRIGATION DIST 113516 12/21/16- ELECTRICITY SERVICE Utilities - Electric - Signals 215-7004-61116 423.15 IMPERIAL IRRIGATION DIST 113516 12/21/16- ELECTRICITY SERVICE Utilities - Electric - Medians 215-7004-61117 348.87 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electric - Signals 215-7004-61116 1,434.81 IMPERIAL IRRIGATION DIST 113516 12/27/16- ELECTRICITY SERVICE Utilities - Electric- Medians 215-7004-61117 934.61 IMPERIAL IRRIGATION DIST 113516 12/28/16- ELECTRICITY SERVICE Utilities - Electric- Signals 215-7004-61116 2,237.31 IMPERIAL IRRIGATION DIST 113516 12/28/16- ELECTRICITY SERVICE Utilities - Electric - Medians 215-7004-61117 979.28 LANDMARK GOLF MANAGE 113524 SILVERROCK RESORT LANDSCAPING SilverRock Way Landscape 215-7004-60143 5,278.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 21,571.45 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 113536 766488- RETAINER MATTER Attorney 237-9001-60153 5,500.00 RUTAN & TUCKER 113537 765559- RETAINER MATTER Attorney 237-9001-60153 5,500.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 11,000.00 Fund: 241- HOUSING AUTHORITY RUTAN & TUCKER 113537 765SS8- HOUSING AUTHORITY MISC Attorney 241-9101-60153 949.36 Fund 241- HOUSING AUTHORITY Total: 949.36 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS BENGAL ENGINEERING INC 113493 DUNE PALMS WIDENING PRJ 091004-D Design 401-0000-60185 4,265.00 BENGAL ENGINEERING INC 113493 DUNE PALMS BRIDGE LOW WATER CRO Design 401-0000-60185 4,220.75 DEPARTMENT OF FISH AND 113505 12/21/16- ROUDEL DRAINAGE FEE 2015 Construction 401-0000-60188 3,095.00 HEPTAGON SEVEN CONSULTI 113514 09/02-12/08/16- PROFESSIONAL SVC Design 401-0000-60185 1,425.00 HERMANN DESIGN GROUP 1 113515 TURF CONVERSION PRJ#201603D Design 401-0000-60185 415.00 HERMANN DESIGN GROUP 1 113515 OASIS TRAILHEAD LNDSCP PRJ#151611 Design 401-0000-60185 310.00 HERMANN DESIGN GROUP 1 113515 TURF CONVERSION PRJ#201603D Design 401-0000-60185 1,579.50 HERMANN DESIGN GROUP 1 113515 TURF CONVERSION PRJ#201603D Design 401-0000-60185 2,155.50 HERMANN DESIGN GROUP 1 113515 YMCA LNDSCP PRJ#141501D Design 401-0000-60185 120.00 JAMEY CLARK, INC 113519 10/14/16- PLAYGROUND SAFETY INSPE Technical 401-0000-60108 2,085.00 LA PRENSA HISPANA 113523 12/21/16- BID PUBLICATION 2016-05 Construction 401-0000-60188 660.00 PLANIT REPROGRAPHICS SYS 113532 12/15/16- BID SET 2016-05A TAX Construction 401-0000-60188 -20.22 PLANIT REPROGRAPHICS SYS 113532 12/15/16- BID SET 2016-05A Construction 401-0000-60188 373.02 PSOMAS INC 113534 PROFESSIONAL SERVICES Technical 401-0000-60108 1,960.00 PSOMAS INC 113534 PROFESSIONAL SERVICES Technical 401-0000-60108 5,824.00 PSOMAS INC 113534 INSPECTION SVC FY16/17 PRJ#151611- Technical 401-0000-60108 280.00 STATE WATER RESOURCES C 113550 12/21/16- ROUDEL DRAINAGE WATER C Construction 401-0000-60188 1,097.00 URBAN HABITAT ENVIRONM 113556 NORTH LQ PARKWAY TURF DEL ORO, PR Construction 401-0000-60188 20,478.35 URBAN HABITAT ENVIRONM 113556 12/16/16- PO #17 RETENTION 201603C Retention Payable 401-0000-20600 -1,023.92 URBAN HABITAT ENVIRONM 113556 NORTH LQ PARKWAY TURF DEL ORO, PR Construction 401-0000-60188 800.00 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 50,098.98 Fund: 501- EQUIPMENT REPLACEMENT INLAND POWER EQUIPMENT 113517 12/07/16- FUEL FILTER HOSE Parts & Maintenance Supplie 501-0000-60675 44.84 Fund 501- EQUIPMENT REPLACEMENT Total: 44.84 Fund: 502 - INFORMATION TECHNOLOGY DESERT C A M INC 113507 10/18/16- COUNCIL MTG VIDEO Consultants 502-0000-60104 140.00 12/30/2016 2:04:01 PM Page 3 of 7 52 Demand Register Packet: APPKT00949 - DA 12/30/16 Vendor Name, Payment Number . Description (Item) Account Name Account Number Amount FRONTIER-INTERNET 113511 12/10-01/09/17- INTERNET SERVICE Technical 502-0000-60108 95.00 SIGMANET 113543 CISCO SYS NETWORK FIREWALL Machinery & Equipment 502-0000-80100 11,263.97 SUNGARD PUBLIC SECTOR IN 113551 05/19/16- BUS. LICENSE AUTO EXPIRE E Software Licenses 502-0000-60301 1,400.00 TIME WARNER CABLE 113553 12/24-01/23/17- WC CABLE Utilities - Cable 502-0000-61400 238.98 TIME WARNER CABLE 113553 12/20-01/19/17- CABLE SERVICE Utilities - Cable 502-0000-61400 8.83 Fund 502 - INFORMATION TECHNOLOGY Total: 13,146.78 Grand Total: 296,560.59 12/30/2016 2:04:01 PM Page 4 of 53 Demand Register Packet: APPKT00949 - DA 12/30/16 Fund Summary. Fund 101-GENERAL FUND 201 - GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FUND 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY 401 - CAPITAL IMPROVEMENT PROGRAMS 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20943 101-0000-20946 101-0000-20947 101-0000-20948 101-0000-20949 101-0000-20955 101-0000-20985 101-0000-22810 101-0000-22835 101-0000-42300 101-0000-42810 101-1001-60320 101-1002-60410 101-1003-60153 101-1003-60154 101-1004-60104 101-1004-60125 101-1004-60322 101-1004-60352 101-1005-60125 101-1005-60400 101-1005-60420 101-1006-60125 101-1006-60400 101-1007-60403 101-1007-60470 101-1007-60661 101-1007-60662 101-2001-60109 101-2001-60174 101-2001-60175 101-2002-60110 101-2002-61101 101-2002-61400 101-3001-60400 101-3002-60107 101-3002-61200 101-3003-60157 101-3005-60117 101-3005-60184 101-3005-60351 101-3005-60400 101-3005-60554 101-3005-61102 101-3005-61103 101-3005-61105 Grand Total: Account Summary Account Name Dental Insurance Pay Flex Compensation Paya Life Insurance Pay Add'I Life Insurance Pay LT Care Insurance Pay Disability Insurance Pay Garnishments Payable Developer Deposits Election Deposit Cash Over/Short Public Works Dev. Plan C Travel & Training Printing Attorney Attorney/Litigation Consultants Temporary Agency Servi Training & Education/M Subscriptions & Publicati Temporary Agency Servi Office Supplies Operating Supplies Temporary Agency Servi Office Supplies Citywide Conf Room Sup Postage Postage Machine Copiers LQ Police Volunteers Blood/Alcohol Testing Special Enforcement Fun Volunteers - Fire Utilities - Electricity Utilities - Cable Office Supplies Instructors Water- Inside Rental Expense Civic Center Lake Mainte Fritz Burns Park Membership Dues Office Supplies LQ Park Building Utilities - Electric - Monti Utilities - Electric - Civic Utilities - Electric - Fritz Expense Amount 197,469.51 699.75 1,579.92 21,571.45 11,000.00 949.36 50,098.98 44.84 13,146.78 296,560.59 Expense Amount 6,582.36 203.73 1,653.00 885.67 196.05 13,873.77 329.00 46,432.25 400.00 25.00 1,450.00 125.00 79.92 36,878.40 6,478.80 162.00 -1,000.00 971.25 218.76 1,536.13 14.03 2.12 1,198.80 264.96 378.61 70.26 2,655.57 6,884.48 61.08 70.00 79.92 164.81 762.36 154.12 10.24 1,463.75 151.94 108.00 944.50 896.25 300.00 9.16 295.00 12.44 2,709.59 1,209.71 12/30/2016 2:04:01 PM 54 Page 5 of 7 Demand Register Packet: APPKT00949 - DA 12/30/16 Account Summary Account Number Account Name Expense Amount 101-3005-61106 Utilities - Electric - Sport 3,914.85 101-3005-61109 Utilities - Electric - Com 5,077.71 101-3005-61111 Utilities - Electric - Velas 15.91 101-3005-61113 Utilities - Electric - Eisen 25.42 101-3005-61202 Utilities - Water - Civic C 1,117.73 101-3005-61204 Utilities - Water -Fritz Bu 1,072.21 101-3005-61207 Utilities- Water -Pioneer 444.95 101-3005-61209 Utilities - Water -Commu 4,117.66 101-3008-60116 Pest Control 61.00 101-3008-61100 Utilities - Gas 668.23 101-3008-61101 Utilities - Electricity 8,410.47 101-3008-61200 Utilities - Water 399.24 101-6001-60104 Consultants 3,128.25 101-6001-60125 Temporary Agency Servi 372.96 101-6001-60400 Office Supplies 329.65 101-6002-60103 Professional Services 6,034.18 101-6003-60118 Plan Checks 10,744.00 101-6004-60125 Temporary Agency Servi 850.71 101-6004-60425 Supplies - Field 15.75 101-6006-60125 Temporary Agency Staff 504.00 101-7006-60104 Consultants 11,760.00 101-7006-60427 Safety Gear 51.84 201-7003-61101 Utilities - Electricity 699.75 202-3004-60691 Repair & Maintenance 518.40 202-3004-61100 Utilities - Gas 145.22 202-3006-60116 Pest Control 47.00 202-3006-61101 Utilities - Electricity 707.17 202-3006-61200 Water - Inside 37.80 202-3006-61300 Utilities - Telephone 124.33 215-7004-60143 SilverRock Way Landsca 5,278.00 215-7004-61116 Utilities - Electric - Signal 4,095.27 215-7004-61117 Utilities - Electric - Medi 2,262.76 215-7004-61211 Utilities - Water - Media 9,935.42 237-9001-60153 Attorney 11,000.00 241-9101-60153 Attorney 949.36 401-0000-20600 Retention Payable -1,023.92 401-0000-60108 Technical 10,149.00 401-0000-60185 Design 14,490.75 401-0000-60188 Construction 26,483.15 501-0000-60675 Parts & Maintenance Su 44.84 502-0000-60104 Consultants 140.00 502-0000-60108 Technical 95.00 502-0000-60301 Software Licenses 1,400.00 502-0000-61400 Utilities - Cable 247.81 502-0000-80100 Machinery & Equipment 11,263.97 Grand Total: 296,560.59 Project Account Summary Project Account Key Expense Amount **None** 200,029.36 091004D 4,265.00 111205D 4,220.75 131402T 2,085.00 141501 D 120.00 151606CT 4,192.00 151606D 1,425.00 151611 D 310.00 151611T 280.00 12/30/2016 2:04:01 PM Page 6 of 7 55 Demand Register Packet: APPKT00949 - DA 12/30/16 Project Account Summary Project Account Key Expense Amount 16-013E 46,390.25 1617PMPT 1,960.00 17-006 E 42.00 201603CT 21,278.35 201603D 4,150.00 201603RP -1,023.92 201603T 5,824.00 201605CT 1,012.80 Grand Total: 296,560.59 12/30/2016 2:04:01 PM Page 7 of 7 56 Demand Register City 7j of La Quinta, CA Packet: APPKT00953 - DA 01 06 17 / / fit I Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101-GENERAL FUND ACEVES, AARON 113564 12/14/16- RECERTIFICATION FEE Special Enforcement Funds 101-2001-60175 50.00 AMERIPRIDE SERVICES INC 113565 12/22/16- WC JANITORIAL SUPPLIES Janitorial 101-3008-60115 152.59 COACHELLA VALLEY ASSOC 0 113568 12/29/16- FY16/17 CVAG MEMBERSHIP Membership Dues 101-1002-60351 49,244.00 COACHELLA VALLEY ASSOC 0 113568 12/29/16- FY16/17 CVAG MEMBERSHIP Professional Services 101-1002-60103 -49,244.00 EISENHOWER OCCUPATIONA 113569 11/04/16- PRE EMPLOYMENT SCREENI Consultants 101-1004-60104 115.00 GAS COMPANY, THE 113571 11/18-12/19/16- FS #32 GAS Utilities - Gas 101-2002-61100 57.89 GOVERNMENT FINANCE OFF 113572 01/01/17-12/31/17- GFOA MEMBERSHI Membership Dues 101-1006-60351 250.00 IMPERIAL IRRIGATION DIST 113575 12/30/16- ELECTRICITY SERVICE Utilities - Electricity 101-2002-61101 512.06 IMPERIAL IRRIGATION DIST 113575 12/30/16- ELECTRICITY SERVICE Utilities - Electric - Colonel P 101-3005-61108 773.81 IMPERIAL IRRIGATION DIST 113575 12/30/16- ELECTRICITY SERVICE Utilities - Electric - Adams Pa 101-3005-61110 69.45 IMPERIAL IRRIGATION DIST 113575 12/30/16- ELECTRICITY SERVICE Utilities - Electric - Desert Pri 101-3005-61114 13.05 LANCE, SOLL, & LUNGHARD L 113577 11/30/16- FINAL 15/16 AUDIT Auditors 101-1006-60106 3,796.00 LOWE'S HOME IMPROVEME 113578 11/27/16- BLUE LED LIGHTS Maint: Other Equipment 101-3008-60665 637.12 LOWE'S HOME IMPROVEME 113578 12/07/16-SMALL TOOLS Maint.-Other Equipment 101-3008-60665 65.47 LOWE'S HOME IMPROVEME 113578 12/12/16- ADA SIGNS Maint.-Other Equipment 101-3008-60665 287.71 LOWE'S HOME IMPROVEME 113578 12/05/16-PAINTING EQUIPMENT Maint.-Other Equipment 101-3008-60665 436.97 LOWE'S HOME IMPROVEME 113578 12/06/16-RETURN Maint.-Other Equipment 101-3008-60665 -580.00 LOWE'S HOME IMPROVEME 113578 12/06/16- LIGHT SWITCH Repair & Maintenance 101-3008-60691 217.41 LOWE'S HOME IMPROVEME 113578 11/30/16-SIGNS Repair& Maintenance 101-3008-60691 97.35 LOWE'S HOME IMPROVEME 113578 12/20/16-PAINT SUPPLIES Repair & Maintenance 101-3008-60691 204.22 LOWE'S HOME IMPROVEME 113578 11/27/16-SAW BITS Repair& Maintenance 101-3008-60691 99.32 MIMI'S CAFE 113579 12/21/15-REFUND PAYMENT Operating Supplies 101-3002-60420 82.16 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Consultants 101-7001-60104 1,015.00 NAI CONSULTING INC 113580 PROF SVC Consultants 101-7006-60104 1,305.00 NELSEN'S JANITORIAL SERVIC 113581 FY16/17 JANITORIAL SERVICES-FACILITI Janitorial 101-3008-60115 5,995.00 NELSEN'S JANITORIAL SERVIC 113581 12/10/16- WC RENTAL FEE Rental Expense 101-3003-60157 200.00 OFFICE TEAM 113582 12/23/16- TEMP OFFICE ASSISTANT Temporary Agency Services 101-6004-60125 672.00 PACIFIC WEST AIR CONDITIO 113583 12/23/16- CITY HALL HVAC SERVICE HVAC 101-3008-60667 1,071.00 PROPER SOLUTIONS INC 113585 12/23/16- TEMP OFFICE ASSISTANT Temporary Agency Services 101-6001-60125 284.16 RREF II-CWC LAQ LLC 113587 01/04/17-REFUND OVERPAYMENT MSHCP Mitigation Fee 101-0000-20310 9.00 STAPLES ADVANTAGE 1.13591 10/22/16- OFFICE SUPPLIES Office Supplies 101-3005-60400 24.25 VERIZON WIRELESS 113594 11/14-12/13/16-WIRE LESS SVC Mobile/Cell Phones 101-1007-61301 2,131.85 VIVINT SOLAR DEVELOPER, L 113595 01/04/17-PERMIT REFUND Electrical Permits 101-0000-42403 116.04 Fund 101- GENERAL FUND Total: 20,160.88 Fund: 201- GAS TAX FUND SKILL PATH SEMINARS 113590 12/29/16- STAR 12 PASS DEMETRIO Travel & Training 201-7003-60320 249.00 Fund 201- GAS TAX FUND Total: 249.00 Fund: 202 - LIBRARY FUND HOARD INC, HUGH 113574 12/23/16- HVAC REPAIR HVAC 202-3004-60667 500.00 NELSEN'S JANITORIAL SERVIC 113581 FY16/17 JANITORIAL SERVICES-FACILITI Janitorial 202-3004-60115 1,875.00 NELSEN'S JANITORIAL SERVIC 113581 FY16/17 JANITORIAL SERVICES-FACILITI Janitorial 202-3006-60115 525.00 PACIFIC WEST AIR CONDITIO 113583 12/23/16- HUMIDIFIER MUSEUM REPAI HVAC 202-3006-60667 750.00 Fund 202 - LIBRARY FUND Total: 3,650.00 Fund: 215 - LIGHTING & LANDSCAPING FUND FRONTIER COMMUNICATION 113570 12/07-01/06/17- CABLE SERVICE Utilities - Electric - Signals 215-7004-61116 100.62 FRONTIER COMMUNICATION 113570 12/10-01/09/17-CABLE SERVICE Utilities -Electric -Signals 215-7004-61116 42.31 IMPERIAL IRRIGATION DIST 113575 12/30/16- ELECTRICITY SERVICE Utilities - Electric - Signals 215-7004-61116 2,285.27 IMPERIAL IRRIGATION DIST 113575 12/30/16- ELECTRICITY SERVICE Utilities - Electric - Medians 215-7004-61117 1,035.05 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 31463.25 Fund: 235 - SO COAST AIR QUALITY FUND COACHELLA VALLEY ASSOC 0 113568 07/01-09/30/16- VEHICLE REG MOU CVAG 235-0000-60186 9,915.17 Fund 235 - SO COAST AIR QUALITY FUND Total: 9,915.17 1/5/2017 3:25:16 PM Page 1 of 5 57 Demand Register Packet: APPKT00953 - DA 01/06/17 Vendor Name Payment Number Description f Item) Account Name Account Number Amount Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN LANCE, SOLL, & LUNGHARD L 113577 11/30/16- FINAL 15/16 SA AUDIT Auditors 237-9001-60106 1,086.00 WILLDAN FINANCIAL SERVIC 113596 10/27/16- 15/16-2011 ANNUAL REPOR Consultants 237-9001-60104 300.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 1,386.00 Fund: 241- HOUSING AUTHORITY LANCE, SOLL, & LUNGHARD L 113577 11/30/16- FINAL 15/16 HOUSING AUDI Auditors 241-9101-60106 350.00 Fund 241- HOUSING AUTHORITY Total: 350.00 Fund: 310 - LQ FIN AUTHORITY DEBT SVC LANCE, SOLL, & LUNGHARD L 113577 11/30/16- FINAL 15/16 FA AUDIT Contract Services Fees 310-9501-60181 169.00 WILLDAN FINANCIAL SERVIC 113596 12/22/16- 96 BONDS ANNUAL INFO Administration 310-9501-60102 750.00 Fund 310 - LQ FIN AUTHORITY DEBT SVC Total: 919.00 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS CALIFORNIA SKATEPARKS 113567 COVE OASIS TRAILHEAD IMPROVEMEN Construction 401-0000-60188 58,622.85 CALIFORNIA SKATEPARKS 113567 12/30/16- PO#44 RETENTION 151611-C Retention Payable 401-0000-20600 -2,931.14 HERMANN DESIGN GROUP 1 113573 OASIS TRAILHEAD LNDSCP PRJ#151611 Design 401-0000-60185 321.37 HERMANN DESIGN GROUP 1 113573 ON -CALL LNDSCP ARCHITECTURE PRJ15 Design 401-0000-60185 780.00 KIRKPATRICK LANDSCAPING 113576 YMCA BUILDING TURF CONVERSION Construction 401-0000-60188 42,102.45 KIRKPATRICK LANDSCAPING 113576 12/17/16- PO#69 RETENTION 141501-C Retention Payable 401-0000-20600 -2,105.12 KIRKPATRICK LANDSCAPING 113576 YMCA BUILDING TURF CONVERSION Construction 401-0000-60188 43,084.92 KIRKPATRICK LANDSCAPING 113576 12/29/16- PO#69 RETENTION 141501-C Retention Payable 401-0000-20600 -2,154.25 LOWE'S HOME IMPROVEME 113578 12/06/16-ELECTRICAL SUPPLIES Construction 401-0000-60188 47.10 LOWE'S HOME IMPROVEME 113578 12/08/16-HARDWARE Construction 401-0000-60188 14.76 LOWE'S HOME IMPROVEME 113578 12/19/16- BIKE SYMBOL SUPPLIES Construction 401-0000-60188 85.01 LOWE'S HOME IMPROVEME 113578 12/13/16-SUPPLIES Construction 401-0000-60188 7.16 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 2,465.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 2,017.50 NAI CONSULTING INC 113580 N LQ SKATE & BMX PARK PRJ151609P Professional Services 401-0000-60103 145.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 2,777.50 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 790.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 1,830.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 870.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 21402.50 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 1,805.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 362.50 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 830.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 1,160.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 217.50 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 375.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Professional Services 401-0000-60103 7,595.00 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Design 401-0000-60185 2,207.50 NAI CONSULTING INC 113580 PROFESSIONAL SVCS AGREEMENT FY16 Design 401-0000-60185 1,160.00 SIEMENS INDUSTRY INC 113588 10/2016- EMERGENCY CALL OUT Construction 401-0000-60188 953.86 SIEMENS INDUSTRY INC 113588 12/22/16- KNOCKDOWN MILES & WAS Construction 401-0000-60188 1,945.15 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 169,784.12 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 113566 12/20/16- FUSE FOR SWEEPER Vehicle Repair & Maintenanc 501-0000-60676 6.98 AUTOZONE 113566 12/21/16- FUSE FOR SWEEPER Vehicle Repair & Maintenanc 501-0000-60676 10.47 WORLDMARK CONSTRUCTIO 113597 11/29/16- COURTYARD ELECTRICAL Cvc Ctr Bldg Repl/Repair 501-0000-71103 2,314.00 Fund 501- EQUIPMENT REPLACEMENT Total: 2,331.45 Fund: 502 - INFORMATION TECHNOLOGY 12MILESOUT.COM 113563 12/2016- VIDEO STREAMING SVC Consultants 502-0000-60104 800.00 PLUG & PAY TECHNOLOGIES 1 113584 11/2016- CREDIT CARD FEES Credit Card Fee 502-0000-60122 20.00 ROBERT HALF TECHNOLOGY 113586 11/11/16- TEMP SQL WRITER Temporary Agency Services 502-0000-60125 1,460.10 ROBERT HALF TECHNOLOGY 113586 11/18/16- T5MP SQL WRITER Temporary Agency Services 502-0000-60125 1,460.10 ROBERT HALF TECHNOLOGY 113586 12/02/16- TEMP SQL WRITER Temporary Agency Services 502-0000-60125 1,884.00 SIGMANET 113589 PROFESSIONAL SERVICE AGREEMENT F Consultants 502-0000-60104 13,050.00 SUNGARD PUBLIC SECTOR IN 113592 05/31/16- SOFTWARE ANN'L MAINT Maintenance Agreements 502-0000-60300 42,500.00 1/5/2017 3:25:16 PM Page 2 of 5 58 Packet: APPKT00953 - DA O1/06/17 Demand Register Vendor Name TIME WARNER CABLE Payment Number Description (Item) Account Name Account Number Amourtt 113593 01/2017- CITY HALL CABLE Utilities - Cable 502-0000-61400 126.09 Fund 502 - INFORMATION TECHNOLOGY Total: 61,300.29 Grand Total: 273,509.16 1/5/2017 3:25:16 PM 59 Page 3 of 5 Demand Register Packet: APPKT00953 - DA 01/06/17 Fund Summary Fund 101-GENERAL FUND 201 - GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FUND 235 - SO COAST AIR QUALITY FUND 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGRAMS 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20310 101-0000-42403 101-1002-60103 101-1002-60351 101-1004-60104 101-1006-60106 101-1006-60351 101-1007-61301 101-2001-60175 101-2002-61100 101-2002-61101 101-3002-60420 101-3003-60157 101-3005-60400 101-3005-61108 101-3005-61110 101-3005-61114 101-3008-60115 101-3008-60665 101-3008-60667 101-3008-60691 101-6001-60125 101-6004-60125 101-7001-60104 101-7006-60104 201-7003-60320 202-3004-60115 202-3004-60667 202-3006-60115 202-3006-60667 215-7004-61116 215-7004-61117 235-0000-60186 237-9001-60104 237-9001-60106 241-9101-60106 310-9501-60102 310-9501-60181 401-0000-20600 401-0000-60103 401-0000-60185 401-0000-60188 501-0000-60676 501-0000-71103 Grand Total: Account Summary Account Name MSHCP Mitigation Fee Electrical Permits Professional Services Membership Dues Consultants Auditors Membership Dues Mobile/Cell Phones Special Enforcement Fun Utilities - Gas Utilities - Electricity Operating Supplies Rental Expense Office Supplies Utilities - Electric - Colon Utilities - Electric - Adam Utilities - Electric - Deser Janitorial Maint.-Other Equipment HVAC Repair & Maintenance Temporary Agency Servi Temporary Agency Servi Consultants Consultants Travel & Training Janitorial HVAC Janitorial HVAC Utilities - Electric - Signal Utilities - Electric - Medi CVAG Consultants Auditors Auditors Administration Contract Services Fees Retention Payable Professional Services Design Construction Vehicle Repair & Mainte Cvc Ctr Bldg Repl/Repair Expense Amount 20,160.88 249.00 3,650.00 3,463.25 9,915.17 1,386.00 350.00 919.00 169,784.12 2,331.45 61,300.29 273,509.16 Expense Amount 9.00 116.04 -49,244.00 49,244.00 115.00 3,796.00 250.00 2,131.85 50.00 57.89 512.06 82.16 200.00 24.25 773.81 69.45 13.05 6,147.59 847.27 1,071.00 618.30 284.16 672.00 1,015.00 1,305.00 249.00 1,875.00 500.00 525.00 750.00 2,428.20 1,035.05 9,915.17 300.00 1,086.00 350.00 750.00 169.00 -7,190.51 25,642.50 4,468.87 146,863.26 17.45 2,314.00 1/5/2017 3:25:16 PM Page 4 or 5 60 Demand Register Packet: APPKT00953 - DA 01/06/17 Account Summary Account Number Account Name 502-0000-60104 Consultants 502-0000-60122 Credit Card Fee 502-0000-60125 Temporary Agency Servi 502-0000-60300 Maintenance Agreemen 502-0000-61400 Utilities - Cable Grand Total: Project Account Key **None** 091004P 111205P 141501CT 141501P 141501RP 141512P 1516020 151602P 151606P 151609P 151611CT 151611D 151611RP 151612P 1617ADAD 1617PMPP 1617STID 1617TMICT 201601P 201602P 201603P 201604P 201606P Project Account Summary Grand Total: Expense Amount 13,850.00 20.00 4,804.20 42,500.00 126.09 273,509.16 Expense Amount 103,725.04 2,402.50 2,777.50 85,187.37 375.00 -4,259.37 362.50 780.00 2,465.00 217.50 145.00 58,622.85 321.37 -2,931.14 2,595.00 1,160.00 7,595.00 2,207.50 3,053.04 830.00 1,830.00-- --- 2,017.50 1,160.00 870.00 273,509.16 1/5/2017 3:25:16 PM Page 5 of 5 61 City of La Quinta Bank Transactions 12/17/16 - 01/06/17 Wire Transactions Listed below are the wire transfers from 12/17/16 - 01/06/17 Wire Transfers: 12/19/2016 - WIRE TRANSFER - PERS 12/20/2016 - WIRE TRANSFER - TASC 12/21/2016 - WIRE TRANSFER - LANDMARK 12/29/2016 - WIRE TRANSFER - PERS 01/04/2017 - WIRE TRANSFER - PERS HEALTH TOTAL WIRE TRANSFERS OUT Attachment 2 $ 332.39 $ 932.45 $ 142,745.32 $ 36,302.65 $ 92,799.31 $ 273,112.12 RVA City of La Quinta CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT CONSENT CALENDAR ITEM NO. 7 AGENDA TITLE° AWARD A CONTRACT TO CONSTRUCT THE CITY HALL MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT (PROJECT NO. 2016-05) RKOMMENDATION Award a contract to the lowest responsive bidder to construct the City Hall Miscellaneous Americans with Disabilities Act Improvements Project. EXECUTIVE SUMMARY • This project addresses City Hall area curb ramp, sidewalk and parking lot improvements (Attachment 1) that are listed in the City's Americans with Disabilities Act Transition Plan. • Community Development Block Grant construction funds expire on March 31, 2017. Council authorized project design on October 4, 2016. • Bids will be opened on January 12, 2017. A supplemental agenda report with bid results will be submitted to Council prior to the January 17 meeting. FISCAL IMPACT The total project budget is $160,634, with $55,000 allocated to the General Fund (Sidewalks at Various Locations) and $105,643 to Community Development Block Grant (CDBG) funds as follows: Sidewalk at Various Locations Account (General Fund) CDBG Funds Professional: $ 9,000 $ - Design: $ 15,500 $ - Inspection/Testing/Survey: $ 12,300 $ - Construction: $ - $105,634 City Administration: $ 5,200 $ - Contingency: $ 13,000 $ - Total Budget: $ 55,000 $105,634 63 BACKGROUND/ANALYSIS In 2011, the City conducted an Americans with Disabilities Act (ADA) accessibility survey of all public facilities. This survey identified curb ramp, parking lot and sidewalk improvements at City Hall to improve accessibility and conform to current ADA standards. To date, the City has addressed ADA deficiencies at La Quinta Park, Civic Center Campus, La Quinta Library, SilverRock parking lot, Museum, YMCA, Sports Complex, and Velasco, Eisenhower, Adams, Desert Pride, Saguaro, Fritz Burns, and Seasons Parks. The City Council authorized designing these improvements on October 4, 2016. The CDBG funding authorization expires on March 31, 2017 and it is prudent to give the contractor as much time as possible to complete this work. The following is the proposed project schedule: Council Considers Project Award Execute Contract and Mobilize Construction (30 Working Days) Accept Improvements ALTERNATIVES January 17, 2017 January 18 to February 20, 2017 February/March 2017 April 2017 No alternative action is recommended since this is an approved Capital Improvement Project. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachments: 1. Vicinity Map 64 ATTACH M ENT 1 Vicinity Map City of f Indian Wells"_ w� ( �y NM I( �F '� � � NI I ✓ iT^�i,-�T„ ^�"4F j 1 �i �y .(a W [ I P "'i. LZLL B2 RF 4 dr ICI C7 E,ETE �' � b�'%' � r�4. '-c '>c. � � �°yl�—� �� �I I I I I I��II¶- � S ���� �' ' t(LCl' ��.��✓ L �-I-I I F- ILI IT y I " �. to ✓�� ; l' - Z. (( - R m ���K ' B _ _ Legend _! City Boundaries - Cities Nf — — _ ,s- roadsanno highways HWY INTERCHANGE .:-...,.-..�-------------------------- INTERSTATE OFFRAMP — ONRAMP — USHWY Notes Miscellaneous Americans with Disabilities Act (ADA) Improvements Proposed at City Hall 'IMPORTANT' Maps and data are to be used for reference purposes only. Map features are approximate, C LT and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no to the is third timeliness, _..._..,_ warranty or guarantee as content (the source often party), accuracy, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of 0 3,094 6,188 Feet the user. REPORT PRINTED ON...9/21/2016 9:57:34 AM © Riverside gffnty RCIT GIs M. City of La Quinta CONSENT CALENDAR ITEM NO.8 CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLES ACCEPT ART DONATION FROM JANICE OSBORNE RECOMMENDATION Accept art donation from Janice Osborne and authorize City Manager to execute art donation agreement. EXECUTIVE SUMMARY • Janice Osborne is a local artist and La Quinta resident. • "The Galaxy of Colors" was on display at El Paseo for two years and the artist would like to donate the piece to the City of La Quinta. • The Community Services Commission unanimously approved this piece for Council consideration. FISCAL IMPACT Site preparation costs are projected to be under $1,000, and will be paid from the Art in Public Places fund (270-0000-74800). BACKGROUND/ANALYSIS Local artist and La Quinta resident, Janice Osborne, contacted staff regarding donating an art piece. Her work has been displayed at art festivals, Coda Gallery, Borrego Art Institute, and Sm'Art Art Studio in La Quinta. Ms. Osborne has offered to donate "The Galaxy of Colors" to the City's permanent Art in Public Places (APP) program. The sculpture was part of a two-year outdoor display on El Paseo for City of Palm Desert's APP program, and has proven resilient in the desert climate. The sculpture of many fused glass plates stands approximately 7 feet tall and 3.5 feet wide on a metal stand; it has an estimated value of $12,000. If any of the plates were to become damaged, Ms. Osborne has agreed to replace them at no charge, up to five plates per occurrence, then $50 per plate thereafter. Ms. Osborne recommends four placement locations around Civic Center Campus (Attachment 2); her preference is location #1. The Community Services Commission recommends this location; however, Council may select an alternate site. If Council choses a different placement location, the artist requests an opportunity to view the alternate site before completing the donation. Once the donation is completed, the piece becomes property of the City and will be maintained by the City in perpetuity. Ms. Osborne has requested the option to recover the art piece within 10 days after notification if the City no longer wanted the piece. rA The donation policy was recently revised to allow outdoor placements and use of APP funds for site preparation. This revision was recommended by the Community Services Commission and ratified by the City Council on December 20, 2016. ALTERNATIVES Council may select alternate placement location and not accept this donation. Prepared by: Tustin K. Larson, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Donation Application 2. Location map and renderings .: t(v Qa� I t(V GEM �fthe DESERT -- ARTWORK DONATION PROGRAM Dear Art Donor, Thank you for considering the City of La Quinta to donate art work. The City prides itself on enhancing the arts and culture of the community and adding new art pieces for all to enjoy strengthens this goal. Art donations made to the City by local artists, residents, or in memory of loved ones are greatly appreciated by the City Council. Although the City would like to accept all donations provided to them, it is simply not possible. The City has limited space for public display as well as storage capacity. Please consider the following items in contributing to the Art Donation Program: PERMANENT DONATION • The donated art work will become property of the City. The City will not be liable for any damages, loss or theft of the art piece once it has been accepted by the City. The City will pay for any costs associated with site preparation, installation, storage, and ongoing maintenance, repair, and removal (if needed). If this is a Memorial Art Donation, the City Council requests a twelve month "waiting period" before considering the art work for donation. The person being memorialized must have been a resident of La Quinta. When an individual or group is interested in making an art donation in a person's memory, the donor(s) must submit a letter to the City Council for consideration. The City Council will consider whether or not to accept the artwork and, if the City Council wishes to accept the artwork, determine a location. • The determination for the City Council to accept the artwork will be based on a number of criteria including but not limited to appropriateness of the art, condition of the art, ongoing maintenance, and storage and location availability. • The City will retain the right to terminate the display of the art work. If the City determines to dispose of the artwork, it may do so as it deems appropriate and shall have no obligation to notify the donor of the intended disposition. •• TEMPORARY DONATION • An Agreement for Temporary Loan of Artwork will need to be completed. The donated art work will remain property of the owner. • The City will pay for partial costs associated with site preparation, installation, storage, and ongoing maintenance, repair, and removal (if needed). • The determination for the City Council to accept the artwork will be based on a number of criteria including but not limited to appropriateness of the art, condition of the art, ongoing maintenance, and storage and location availability. PLACEMENT LOCATIONS All City -owned property could be considered as a potential placement location. This includes inside/outside all public buildings, parks, streets, and roundabouts. Private property locations could also be considered. The proposed location would need to be highly visible to the general public. Examples include: locations adjacent to public streets, and shopping developments. In order for private property to be considered, the donor would need to receive written permission from the property owner. While the donor can recommend placement locations, the final decision will be made by the City Council. Please fill out the attached form for donation of art to the City of La Quinta. The City reserves the right to make modifications or alterations to this program as deemed appropriate. For additional information, please contact the Community Resources Department at (760) 777-7000. 70 ARTWORK DONATION PROGRAM DONOR INFORMATION I Name:— j 6 ,0V , C r _ ,S D e).r Y1 e- Address: 4 ? '6' city: �.r r Aj i State: Telephone: ( 3/a) O % Fax: i Email:. c� Preferred Locations: Please attach a map with 3-4 locations. Zip. a1'I a S3 Information about artwork being donated: �r Type: tkSed CIns S J Ca Jufle— J Artist/Owner: AI) fCe i� S 1c� D Yin � -r-f Artwork Title: r LAL64V oc r•S Value: Height & Width: (�� t x_w Weight: Special care instructions:. L� _ ,j 'Ad nee- d ' v Additional Information Needed for Memorial Donations: Name of person being memorial Date Deceased: Time frame the person was a. City of La Quinta resident: From: To: 71 Donor's understandin , acceptance, and signature: (print name), have read the information regarding the City of La Quinta's Artwork Donation Program. I understand, accept, and will comply with all the terms as specified herein, and will not hold the City of La Quints liable for any damages or theft my donated artwork may suffer while housed in one of the City's facilities. I understand that once the donation is accepted, I no longer have any interest in the artwork, and that the City may dispose of the artwork as it seems fit. Donors Signature: Z'2 CITY OF LA QUINTA USE ONLY w����•r��a�w�r�r�r��r��w���r��sM�a ���a���■eaeaar���������aarrrrr•rr�M�a�awi Date considered by City Council: Approval/Acceptance of artwork: Yes No Location approved/determined by City Council: Date of Donation: Estimated Cost of Installation: Payment Recei Residency Requirement Met:.._______.. Plaque Ordered: Artwork Delivered & Installed: Plaque In Donor Notified: 72 uint PAr 4 Libre p J " s, � �.� � � �• C r NM _ IV. La Q uin#a City Ccunc l 00' Y m r . WNW - *Per 4 1 } } P J R 141 ow a f spa Ma s lose it '�" _ 74 1�4�r — -. r 76 1 0 pwII 77a. �Oc tion Qt 78 I • 5' Or, ..KV t rf� 4 ._ i jA SIP FK a � �' dp �F ��f' � , ♦, ,.. - ,4 �. �.. a r�l! �r '° �, r ^! q �y q t . �a � . .. - d. 4 d I e 4 r ' i r , ti q ' i 4 +' , i r • � .. ,ten- � -- �drq� -- - _� _ ri r _ ,� _ stir --� _ - -�— -. _-•x-'�r�"' :�4 `�"'= .z::i _' �w ' rqT y � ��.•�,• i e t r m ' �. _ - .. _... Win:• �-.3 _ .� ' r s. � - ��-- ... — all a. z _ M _ - - ,�-� _tea.. _ _ � � 1• r��...:, 5�` _ _ ` �' `i i - •': - _'- ' --'°"�•.�. , "� - z Y :o �t r I�9vh� ea lei j IIIq7, y4 1 t 82 BUSINESS SESSION ITEM NO. 1 City of La Quinta CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLE: INTERVIEW AND APPOINT A RESIDENT TO FILL ONE VACANCY ON THE PLANNING COMMISSION RECOMMENDATION Appoint a resident to fill one vacancy on the Planning Commission for a term ending June 30, 2017. EXECUTIVE SUMMARY The City has a separate Planning Commission. Kathleen Fitzpatrick was elected to the City Council resulting in a vacancy. The City advertised to fill this vacancy and received four applications (Attachment 1). • The City Council will interview applicants and appoint one resident by ballot (Attachment 2). FISCAL IMPACT Commission members receive $100 per member per meeting (with a monthly maximum of $200), which is included in the fiscal year 2016/17 budget. BACKGROUND/ANALYSIS Per State law, a city council may assume planning commission responsibilities or they may establish a separate planning commission. The City Council elected the latter when the City incorporated. Kathleen Fitzpatrick was a Planning Commissioner and when elected to the City Council, she resigned this position. Staff advertised this vacancy in the Desert Sun, the City's website, bulletin boards and social media; previous applicants were also contacted. The following residents submitted applications: Mary Caldwell, Javier Lopez, Leila Namvar and Ray Rooker ALTERNATIVE Re -advertise and set another date for Council interviews and appointment. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk Attachments: 1. Applications 2. Ballots 83 THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK 84 BUSINESS SESSION ITEM NO. 2 City of La Quinta CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLE: APPOINT TWO REPRESENTATIVES TO THE DESERT RECREATION DISTRICT COMMITTEE RECOMMENDATION Appoint two representatives to the Desert Recreation District Committee. EXECUTIVE SUMMARY • In order to foster on -going dialogue, the Desert Recreation District (DRD) requested meetings with City representatives. • Council has expressed interest to regularly meet with officials from jurisdictions that service the La Quinta community. • Staff requests that the Council appoint two Council Members. FISCAL IMPACT - None. BACKGROUND/ANALYSIS DRD Board Member Rudy Acosta requested establishing a committee comprised of Board and Council members, and respective staffs, to facilitate discussions regarding parks and recreation services, proposed revenue measures and service provision within the City. The City currently holds 2 X 2 committee meetings with the Desert Sands Unified School District and Coachella Valley Unified School District. ALTERNATIVES The Council could elect to not appoint members to this committee and instead direct staff to meet with DRD representatives. Prepared by: Teresa Thompson, Management Specialist Approved by: Frank J. Spevacek, City Manager 85 W. DEPARTMENT REPORT ITEM NO. 1 anrcouNaL �j BOARDS, COMMI SSI ON AND OUTSI DE AGENCY MEEfI NGS FEBRUARY 2017 - APRI L 2017 Date FEBRUARY Feb 7 roFeb 8 Feb 13 ", Feb 14 Feb 20 Feb 21 Feb 28 Date CITY COUNCIL M EETI NG I NVESTM ENT ADVI SORY BOARD COMMUNI TY SERVI CES COMMI SSI ON PLANNI NG OOMMI SSI ON CI TY HALL CLOSED - PRESI DENTS DAY CITY COUNCIL M EETI NG PLANNI NG COMMI SSI ON MARCH March 7 CITY COUNCIL MEETI NG March 13 COMMUNI TY SERVI CES OOMMI SSI ON March 14 PLANNI NG COMMI SSI ON March 21 CITY COUNCIL MEETING March 28 PLANNI NG COMMI SSI ON Date APRI L April 4 CITY COUNCIL MEETING April 10 COMMUNI TY SERVI CES COMI SSI ON April 11 PLANNI NG COMMI SSI ON April 18 CITY COUNCIL MEETING April 25 PLANNI NG COMMI SSI ON RYA OUTS] DE AGENCY U PCOM I N G M EETI N G DATES FEBRUARY 2017 Day Time U NDA EVANS, MAYOR 8 4:00 p.m. ECONOMI GDEVELOPMENT SUB COMMITTEE 9 11:00 a.m . CVAG COACHELLA VALLEY CONSERVATI ON COMMI SSI ON 9 12:00 a.m . CVAG ENERGY & ENVI RONMENTAL RESOURCES COMMI TTEE 16 8:00 a.m . EAST VALLEY COALI TI ON 27 4:30 p.m. CVAG EXECUTI VE COMMI TTEE No Meeting GREATER PALM SPRINGS CONVENTION & VI SI TORS BUREAU TBD COACHELLA VALLEY WATER DI STRI CT POLI CY COMMI TTEE KATH LEEN FI TZPATRI CK, COU N Cl LM EM BER 9 8:00 a.m . CHAMBER OF COMMERCE I NFORMAT[ ON EXCHANGE No Meeting COACHELLA VALLEY MOUNTAI NS CONSERVANCY TBD COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE JOH N PEN A, , COU N CI LM EM BER 13 9:00 a.m . CVAG PUBLI C SAFETY COMMI TTEE 15 10:00 a.m . CVAG VALLEY -WI DE HOMELESSNESS COMMI TTEE TBD COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE No Meeting JACQUELI NE COCHRAN REGI ONAL Al RPORTAUTHORI TY ROBERT RAD I , COU N Cl LM EM BER 6 No Meeting CVAGTRANSPORTATION COMMITTEE 8 9:30 a.m . RIVERS DE COUNTYTRANPORTATI ON COMMI SSI ON (RCTC) 8 4:00 p.m. ECONOMI GDEVELOPMENT SUB COMMI TTEE 22 11:00 a.m. SUNLI NE TRANSI T AGENCY STEVE SAN CH EZ, COU NCI LM EM BER 6 6:00 p.m. I I D ENERGY CONSUMERS ADVI SORY COMMI TTEE No Meeting ANI MAL CAMPUS COMMI SSI ON TBD DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE :: OUTS] DE AGENCY U PCOM I N G M EETI N G DATES MARCH 2O17 Day Time U NDA EVANS, MAYOR 8 4:00 p.m. ECONOMI GDEVELOPMENT SUB COMMITTEE 16 8:00 a.m . EAST VALLEY COALI TI ON 24 8:00 a.m . GREATER PALM SPRI NGS CONVENTI ON & VI SI TORS BUREAU No Meeting C1/AGENERGY & ENVI RONMENTAL RESOURCES COMMI TTEE No Meeting CVAG EXECUTI VE COMMI TTEE No Meeting CVAG COACHELLA VALLEYCONSERVATI ON COMMI SSI ON TBD COACHELLA VALLEY WATER DI STRI CT POLI CY COMMI TTEE KATH LEEN FI TZPATRI CK, COU N Cl LM EM BER 13 3:00 p.m. COACHELLA VALLEY MOUNTAI NS CONSERVANCY No Meeting CHAMBER OF COMMERCE I NFORMATI ON EXCHANGE TBD COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE JOH N PEN A, COU N CI LM EM BER No Meeting CVAG VALLEY -WI DE HOMELESSNESS COMMI TTEE No Meeting CVAG SAFETY COMMI TTEE No Meeting JACQUELI NE COCHRAN REGI ONAL Al RPORTAUTHORI TY TBD COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE ROBERT RAD I , COU N Cl LM EM BER No Meeting C1/AGTRANSPORTATION COMMITTEE 8 9:30 a.m . RI VERSI DE COUNTY TRANPORTATI ON COMMI SSI ON (RCTC) 8 4:00 p.m. ECONOMI GDEVELOPMENT SUB COMMI TTEE 22 11:00 a.m. SUNLI NE TRANSI T AGENCY TBD DESERT SANDS UNI FI ED SCHOOL DI STRI CT COMMI TTEE STEVE SAN CH EZ, COU N CI LM EM BER 6 6:00 p.m. I I D ENERGY CONSUMERS ADVI SORY COMMI TTEE 9 9:30 a.m . ANI MAL CAMPUS COMMI SSI ON TBD DESERT SANDS U N I FI ED SCHOOL DI STRI CT COMMI TTEE OUTS] DE AGENCY U PCOM I N G M EETI N G DATES APRI L 2017 Day Time LI NDA EVANS, MAYOR 12 4:00 p.m. ECONOMI GDEVELOPMENT SUB COMMITTEE 13 11:00 a.m . CVAG COACHELLA VALLEY CONSERVATI ON COMMI SSI ON 13 12:00 p.m. CVAG ENERGY & ENVI RONMENTAL RESOURCES COMMI TTEE 20 8:00 a.m . EAST VALLEY COALI TI ON 24 4:30 P.M. CVAG EXECUTI VE COMMI TTEE No Meeting GREATER PALM SPRI NGS CONVENTI ON & VI SI TORS BUREAU TBD COACHELLA VALLEY WATER DI STRI CT POLI CY COMMI TTEE KATH LEEN FI TZPATRI CK, COU N Cl LM EM BER No Meeting COACHELLA VALLEY MOUNTAINSCONSERVANCY TBD COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE No Meeting CHAMBER OF COMMERCE IN FORMATI ON EXCHANGE JOH N PEN A, , COU N CI LM EM BER 19 10:00 a.m . CVAG VALLEY -WI DE HOMELESSNESS COMMI TTEE 19 9:00 a.m . JACQUELI NE COCHRAN REGI ONAL Al RPORT AUTHOR TY No Meeting CVAGSAFETY OOMMITTEE TBD COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE ROBERT RAD I , COU N Cl LM EM BER 3 9:00 a.m . CVAG TRANSPORTATI ON COMMITTEE 12 9:30 a.m . RI VERSI DE COUNTY TRANPORTATI ON COMMI SSI ON (RCTC) 12 4:00 p.m. ECONOMI GDEVELOPMENT SUB COMMI TTEE 26 11:00 a.m. SUNLI NE TRANSI T AGENCY TBD DESERT SANDS U N I FI ED SCHOOL DI STRI CT COMMI TTEE STEVE SAN CH EZ, COU NCI LM EM BER 3 6:00 p.m. I I D ENERGY CONSUMERS ADVI SORY COMMI TTEE No Meeting ANI MAL CAMPUS COMMI SSI ON TBD DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE Ell DEPARTMENT REPORT ITEM NO. 3 CITY CLERK DEPARTMENT FUNCTIONS AND 2ND QUARTER REPORT 2016 An educated, enlightened and informed population is one of the surest ways of promoting the health of a democracy. Nelson Mandela Elections Official City Council Meetings Brown Act Compliance Officer (1953) Fair Political Practices Commission (Political Reform Act of 1974) Municipal Code Legal Document Processing Bids and Bonds City Boards and Commissions Records and Archives Manager (Public Records Act of 1968) Risk Manager The City Clerk Department is the link between the public, the City Council, and other City departments; and the public's guide to open participation in the decision and policy -making process. We are committed to providing support services and access to government in an accurate and efficient manner with a focus on customer service. The City Clerk Department performs a variety of professional and administrative duties in accordance with the Elections Code, the Public Records Act, the Political Reform Act, the Brown Act, the Municipal Code, and the City Charter. 91 CITY CLERK DEPARTMENT FUNCTIONS AND 2ND QUARTER REPORT 2016 Elections Official VOTE Administers municipal elections according to the Elections Code, to make your voice heard including election pre -planning, meeting statutory deadlines, candidate VOTE statements, ballot measures, petitions, arguments, impartial analyses, to make your choice count campaign reporting, and legal advertising. VOTE The November 8, 2016 General Municipal Election official results were certified by Council on December 6, 2016. The La Quinta voters elected Linda Evans for Mayor, Kathleen Fitzpatrick and Steve Sanchez for Councilmembers, and passed Measure G setting a City -based 1% Transactions (Sales) and Use Tax. Staff has completed the State Board of Equalization requirements to ensure the successful implementation of Measure G effective April 1, 2017. City Council Meetings 16 14 12 10 8 6 4 2 0 Ensures public access to City Council meetings, coordinates the preparation and distribution of official City Council agenda packets, legislative documents, and minutes. Meeting Documents Processed 2nd Quarter — 3-Year Comparison Agenda Minutes Resolutions Ordinances Packets 2016/17 W 2015/16 2014/15 W, CITY CLERK DEPARTMENT FUNCTIONS AND 2ND QUARTER REPORT 2016 Fair Political Practices Commission (Political Reform Act of 1974) ElActs as the filing official and ensures compliance with the Political Reform Act (Conflict of Interest) and ethics training requirements for City Council, City Board Members and Commissioners, designated employees, and consultants. Ensures that public officials act in a fair and unbiased manner in the government decision -making process. ❑ Financial Disclosure Forms for candidates and committees were collected and reviewed by the October 27 deadline. ❑ Harassment and Ethics compliance trainings were held in December 2016 ❑ NEWM Effective January 1, 2017, the FPPC implemented an electronic filing system for the Statement of Economic Interest Form (700) for Elected Officials, Planning Commissioners, and key staff positions. Municipal Code Publishes the La Quinta Municipal Code updates as ordinances are adopted and ensures its accessibility to public and staff via the City's l web site. ❑ All 2016-17 adopted ordinances have been published on the City's website. ❑ An annual Code supplement is being compiled with publication scheduled for June. Legal Document Processing 80 60 40 20 0 Responsible for citywide contract and resolution review, execution and distribution. Notarizes all City documents and records with RIVCO all Code Compliance Notices, Lot Line Adjustments, Deeds, Parcel Mergers, Housing documents, Development Agreements, Assignments, Easements, etc. Agreements Processed 2nd Quarter - 3-Year Comparison 2016/17 2015/16 2014/15 r, 93 CITY CLERK DEPARTMENT FUNCTIONS AND 2ND QUARTER REPORT 2016 City Boards and Commissions Get involved. Coordinates the recruitment process for all City Council appointed Board Members and Commissioners, produces a directory of contact information, and ensures compliance with open meeting laws, the Political Reform Act, the City's Conflict of Interest Code, and State Ethics Laws. Second quarter ads, applications and reports prepared for vacancies on the (1) Investment Advisory Board, (2) Housing Commission, (3) CV Mosquito and Vector Control District, (4) IID Energy Consumers Advisory Board, and (5) Planning Commission. Applications are accepted continuously throughout the year and vacancies are advertised in The Desert Sun, the Gem, and on the City's web site. Records and Archives Manager (Public Records Act of 1968) Custodian of all City records. As such, the Clerk's Department manages the preservation, retrieval and legal destruction of official documents, and ensures compliance with the public's right to records in accordance with the Public Records Act by satisfying all record requests within the statutory time limit. Internal customer service is provided to all employees through research assistance, training, and workflow analysis. 150 100 - - _ 50 1 Records Requests Fulfilled 2nd Quarter - 3-Year Comparison 2016/17 2015/16 2014/15 Risk Manager Handles all claims against the City, and by the City; satisfies subpoenas for records and appearance; accepts all summonses tracks litigation, and; monitors all city insurance policies. Aaff reviewed 21 insurance certificates for compliance ind completeness with agreement requirements. In October, staff attended JPIA professional sessions to advance knowledge of ever -changing insurance coverage and requirements. all and Lim 94 DEPARTMENT REPORT I TEM NO.4-A La Quinta b HOURSOPENED Books Checked Out Per Hour Active Cards Quarterly Report Circulation (5 years) 40000 E 30000 —� 20000 O 10000 0 October November December Month 2016 W 2015 0 2014 M 2013 0 2012 Door Count (5 years) 25000 20000 c 15000 a 10000 a 5000 o-- -- --- -- -- October November December Month 2016 E 2015 0 2014 2013 ® 2012 The Riverside County Library System (RCLS) card is free and is good at the other 37 RCLS locations. After three years, the privilege expires and patrons must renew their information in person. If a card is lost there is a small fee to replace it. [ti�J] Riverside County Library System FL9 a I www.rivilb.net O After two years of transition for staff and community and a new centralized collection development system put into place, circulation for the Library has increased by 16% over the previous year (October). g6Q Patrons are returning to the Library. Many are experiencing new programs and services for the first time. New Library Cards (3 Years) 250 200 c 150 0 a 100 50 0 ---------------------------------------- October November December Month E 2016 E 2015 2014 95 Deference Questions `.1 0 0 0 A librarian is an expert in information retrieval. Currently there are 4 professional librarians working at the Library. 8,143 Questions All library staff have been trained to properly answer questions regarding directions, the collections, services and other kinds of information. Library Catalog 12,454 Logins 27 Online Registrations 4,303 Holds Placed Online The Library's online PAC (public access catalog) system was accessed by patrons who checked their account information, utilized databases and acquired other types of information. In addition, they were able to place items on hold to be picked up at a ater date and register for a library card online. Public WiFi ZNPatrons are able to log into the Library's free wireless service. Anyone can use their electronic device such as cell 916 Users phone, tablet or lap top 3,214 Sessions computers. Public Computers There are 28 public computers that are available to all ages. These computers provide important connections for patrons and visitors to keep in touch with one another. 4,061 Sessions this Quarter. Weekly Programs Book Babies Story Time Programs A, jPartic�ipran:ts17 E Story times are held for babies, ages 0 to 2 years old and for preschoolers, ages 2 to 5 years old. They are held respectively each Tuesday and Thursday at 10 a.m. and 11 a.m. Preschool Story Time Programs . Participants 13 381 —t A r-, Book -A- Librarian Technology Help 18 sessions were available 15 patrons utilized them. Adults, ages 18 and over, are able to seek technological help from one of our 4 librarians. Each adult gets 1/2 hour of one-on-one support for their electronic device. Sessions are held twice a day every Wednesday. Bi-Weekly Programs Family Game Night Family Game Night is held 2 Fridays every month. Children and their parents interact with one another by playing board games like "Chess" or "Sorry". 9 people participated in our 2 Family Game Nights. 97 Monthly Programs Pre -Beginner Computer Classes - ATV Pre -beginner computer classes : are held on 3 Mondays each month. Each teaches a different 1 topic. basic computers, Internet ��- and copy and pasting. Classes are held in the La Quinta Wellness Center Computer Lab. 8 patrons participated in the classes. Pajama Tales with Miss Sarah Pajama Tales is held every 2nd Wednesday of the month. Children, ages 2 to 12, can listen to stories in their pajamas. t5 children participated in 3 programs. Family Fun Night Family Fun Night is held every 3rd week of the month, except during the summer months. It consists of games and presenters. For October, it was Fire Safety month and there was a visit from the La Quinta Firefighters. For November there was a Harry Potter Scavenger Hunt and for December, Miss Sarah O'Brien read Christmas stories. 48 participated in 3 programs. Bilingual storytime with Ms. Minerva is held every 1 st Wednesday of the month, from October to May. She reads bilingual books and children and their families learn new Spanish words each time. There is the occasional puppet, crafts and a game or two. Library staff help with the program. 33 people participated in 2 programs. .; Something On Saturday . .yJim;* Upon seeing children in the library on Saturday, Library staff decided to have a weekly program of either crafts, stories, games or all three. .. . Attended Children enjoy the variety and have even requested certain crafts and stories. Tweens, ages 9 to 12 years old, participated in their first pumpkin carving and Harry Potter Potion Making. Tween Programs Latteu�ded The computer class for tweens involves learning how to use the catalog and databases and will be held for two weeks each month. Teen Programs Tweens who are part of the book club were treated to a showing of "The BFG" movie. Teens, ages 13 to 17, can participate in a u progressive programs. Each program is held at the same time each week/month. During Harry Potter Month (November) teens made butterbeer during Teen Think. 1st Saturday of the month: Anime Zone 2nd Friday of the month: Teen Think 34 teens participated 4th Friday of the month: Teen Advisory Board in 11 programs. Adult Programs Adults had two monthly pocast programs for the 2nd Quarter: "Sound & Color" and "Stranger than Fiction". There were 5 people who attended. we Special Events & Programs Pumpkin Day In October, the Library hosted its 3rd annual Pumpkin Day. Children and their families heard scary stories, did games and had fresh fruit as a snack. Borrego Health and the FIND Food Bank also had booths. There was a costume contest later judged by library staff_ Buster Balloon's SPOOK'tacular In October, the Library received a visit from their favorite balloon man, Buster Balloon. With comedy, magic and lots of fun, Buster entertained all ages. 82 abtended Special Storytime:'The Bear Ate Your Sandwich' The Bear Ate Your Sandwich JVLIA SARLOUE-RVACH Jubrmpstart 42 people attended . r In October, the Library hosted the annual "Read for the Record" event for the preschoolers. The Library was part of 2.37 million people reading the same book around the world. Written by Julia Sacone-Roach, "The Bear Ate Your Sandwich" had children learning, laughing and best of all reading. Harry Potter Month November is Harry Potter Month. ach year it brings in fans of the book. Many participated in the coloring event, trivia, t-shirt craft, advanced/potions class, a Tri-Wizard Tournament and a Harry Potter Scavenger Hunt. 100 Gingerbread House Workshop In December, the Library has its annual Gingerbread House Workshop. Children are given bags filled with all the necessities to build a gingerbread house: graham crackers, candies and frosting. 235 people attended 'A Christmas Carol' Mystery Party Ms. Sarah O'Brien, Youth Services Coordinator, also hosted a "A Christmas Carol" themed mystery party for tweens. Tweens dressed up and performed parts from the play. 8 attended 28 participated 12 attended Ms. Sarah and Ms. Gina Dreyer, Teen Librarian, held collaboration program for tweens and teens. This is to introduce tweens to the teen program. Together, tweens and teens created Christmas ornaments with glitter and clear ornament bulbs. Teen Interactive Programs There were three teen programs geared to special events. In October, there was the "Black Out Poetry" for Banned Book Week and the interactive display for the Teens Top Ten Books. La Quinta teens could chose their own titles, and they would be compiled for a winner. In December, teens got to vote for their movie at the end of the month. 101 Local Voices Series 25 people attended The Local Voices Series is a special program where local authors and writers who are published can speak to an audience. They discuss their process for publishing and writing. Our first presenter was Kathy Gottberg, author of "RightSizing: A SMART Living 365 Guide to Reinventing Retirement". It was held at the La Quinta Museum as part of an ongoing collaboration. 'Gilmore Girls' Revival Party Netflix released a 4 part installment of the much loved "Gilmore Girls" series, entitled, "Gilmore Girls: A Year in the Life". '`�-- LL = There was refreshments and a discussion of �+ characters, plot and the future of the series. 7ateltded Holiday Music with Caroline Ray Claudine Ray, a soprano, sang holiday music at the Library. There were 29 people who attended. Medical Lectures There were two lectures given by the Desert Regional Medical Center. DESERT REGIONAL MEDICAL CENTER In November the lecture was on solutions to I shoulder pain. There were 18 people who The Hospital You Trust To Care For Those You Love attended. In December, the lecture was a discussion on how to fight osteoporosis. Twenty-three people There was only one lecture given by attended. the Eisenhower Medical Center. "Sugar Saga" dealt with the hidden sugar in diets and how to change the metabolism and lose weight. There were 22 people who attended. WIM EISENHOWER MEDICAL CENTER Health Care As It Should Be 102 Book Clubs Patrons, from 9 to 99+, can join a book club at the library. Tweens have their book club twice a -� month while adults and teens meet once a month. Tureens: 6/50 There are now three book clubs for adults: traditional, patron choice and Teens: 3/16 older adult. The older adult book club meets at the Palms Gracious Adults: 8/46 Retirement Living facility. Volunteers & Friends Volunteers help with programs, shelving and perform a myriad of other tasks to help library staff. The La Quinta Friends of the Library continue to support the library in all areas as well as volunteering on a regular basis. Outreach The Library attended 3 Farmer's Markets this quarter. There were 199 people who visited the booth. The story times in October and December had 68 children and their families attending. Ms. Minvera Ochoa and Ms. Christina Frias attended the Fall Family Festival in Old Town La Quinta in November. Over 350 people visited the booth. Flyers and lighted pens were given away. Children could do the spin the wheel to get a prize. Fall Famifi, Festiva( 103 There were 6 classes from various local schools (Benjamin Franklin and Amelia Earhart) with 205 students, teachers and parents visiting during this Quarter. They listened to Ms. Sarah O'Brien read a story and talk about the library. % Ms. Sarah O'Brien met with Jacob Delacruz, Dispatcher with the Riverside County Sheriff Department to discuss a possible collaboration for Fire Prevention Month and Fire Safety Week in October. • • Ms. Sue Duran and Ms. Gina Dreyer visited the Women's Auxiliary of the La Quinta Country Club to present their ideas for a grant the ladies will endow the library. It will be used to redecorate the Teen Room with furniture. Ms. Jade Valenzuela and Mrs. Natalie Perez created a new program called "Share. Read. Repeat". Random books were placed at 6 random locations throughout the City of La Quinta. People who found the books were encouraged to send feedback by tagging the Library. The post must be made public in order for the Library to see the posting. 104 DEPARTMENT REPORT ITEM NO. 4-B La Quinta Museum Quarterly Report Czaa"&a -- GEM ofrbe DESE.R'I' — October 1, 2016 - December 31, 2016 Programs 16 249 Exhibit JU By 20 Design 16 Events 0 518 105 Adult Coloring Club The Museum provides basic supplies and coloring pages. The Club meets the first and third Friday afternoon during the season. Good Reads in the Gallery Book Club Partnering with the LQ Historical Society, exhibit related titles are provided free to the community and then a monthly discussion is held in the upstairs gallery. Due to the November and December holidays, the Book Club was not held and will resume in January 2017. Brown Bag TED Talk TED Talk is shown on the big screen in the Community Room. Guests bring their lunch and then a discussion follows the screening. TrPnrlinri Tonics 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 Programs 100 90 80------- ----------------------------------------- 70 ------ N----------- 0----------- --------- 60------------------- _------------------- 50 ---- -----------I ------- 40 ----------------------------------- 30 ----------------------------------- 20 ----------------------------------- 10 ----------------------------------- 0 --- ------ ---------- October November December Adult Coloring Book Club 1 Brown Bag TED Talk SCRAP Gallery Trending Topics is a community engagement program where we invite experts 1 and professionals to talk to our community about relevant and important topics. 1 Story Time E Trending Topics This is a monthly morning program. ; Family craft event held monthly with S.C.R.A.P. Gallery. Focus on recycled and upcycled art projects. First Thursday Free Concerts • October 2016 Local rock band The Refills opened up the 2016-17 season • November 2016 Big band songs from The Swing Kittens Casita Lighting • December 1, 2016 2nd Annual Casita lighting with Mariachi Band and Mexican cookies and hot chocolate. Also, a luminaria craft was available from S.C.R.A.P Gallery. Open Studio Tour • December 11, 2016 5th Annual La Quinta Artist Open Studio Tour co -hosted by the Museum and La Quinta Historical Society. 19 La Quinta artists opened their creative spaces to the public. There were over 200 wristbands distributed. The Desert Sun named it as one of the Top 5 Things To Do on Sunday, December 11, 2016. 1 01 0 �v ?"—' zx (Um", r' S P v `r "II"riUri�17 Hosted I,ry La Qe'inta Historical &sietg and t/�e La Quints Muse.- 5 11 6 oui smiMa ?t December II, 2o16 Time: Io:ooam to S:oomfl 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Events 350 --------------------------------------------------- 300----------------------------------------------- 250---------------------------------------------- 200--------------------------------------I---- ------- 150--------------------------------------------- 100----------------------- ------------- 50------------------------------------- 0---- M---------------- October November December Refills Concert ■ Swing Kittens Concert LQPL Local Voices Casita Lighting Holiday Crafting Artist Studio Tour Evening With Chip Miller The La Quinta Museum's By Design 2016 exhibit showcased a yearlong look at design influences from 1850 to the present. There were 4 periods covered over the 12 months. The final quarter focused on the Post - Post Modernism Era. Each phase of the exhibit had a different scavenger hunt for the La Quinta Museum Junior Historian Program. Results were heavily shared on all social media outlets. This was an exciting year of design! Total number of exhibit visitors was I La Quinta Museum Exhibit Visitors 1 1 � O� 1 � z 1 1 I p 1 i 0 200 400 600 800 1 1 Visitors 1 The La Quinta Museum was listed 13 times as one of the Top 5 Things to Do.in ; the Desert Sun newspaper. 107 108 DEPARTMENT REPORT ITEM NO.4-C Community Programs & Wellness Report ta 0 a — CiFNS nf'iir DESFRT — December 2015 - Summary Programs 19579 214 $10,495 Fitness A& 4,316 Events/Youth Player Fees 19500 1 $29,925* *Youth Player Fees Fall/Winter 2016 Rentals JU 2,438 o 01 206 O$3.650 J& Amount served ❑ ❑ Amount of classes/events/rentals f � y Revenue generated '�J 109 Programs - Detail Phv-qiral Wellness Chair Massage Personal Training Zumba Morning Zumbba Day Taekwondo Beginning 4-8 yrs. Taekwondo Intermediate 4-8 yrs. Taekwondo Advanced 9 yrs. - up *The Jump Rope Jump Off *Senior Tennis Group Creative Wellness La Quinta Glee Ballroom Dancing Beginning Ballroom Dance Intermediate Friday Night Dance Ukulele Players Advanced Bread Distribution* Master Gardener Speaker* Herb & Vegetable Garden Group Volunteers & Hours 16 Volunteers assisted at the Wellness Center for a total of 101 hours for the month of December Social Services* Bereavement Group Egg Cafe Looks Who's in the Lobby: -Senior Planning Council -Yoga Therapy -Medicare Health Insurance Sunline Bus Passes Financial Consultation Legal Consultation Low Income Heating & Energy Assistance Program Health Insurance Counseling Advocacy Program Sports Programs Open Gym Volleyball' Open Gym Basketball' Beat the Holiday Cold & Flu Rush* Social Wellness Mah Jongg La Quinta Voices* Social Bridge Woodcarvers* December Luncheon Movie Mondays* Putting for Fun* Wii Bowling* *Denotes Free Programs/ Services Christmas Tree Lighting • December 2 at Old Town La Quinta Hikes with Philip Ferranti • December 3 at La Quinta Cove Nature Hike: Cove to Lake Trail • December 17 at Top of the Cove Night Adventures • December 13 - Full Moon Hike.- - December 31 - Top of the Cove Cove to Boo Hoff Trail Programs 2000-------------------------------------- U _ s� _ 1000--------------------- 0 ------------- ---- 2015 2016 Leisure ■ Sports 0 Wellness Center Wellness Center Free Programs Events 2000 ---------- --- - --- ---- - ------ M 1000-------------------------- a 0 ---- -I------- ---- 2015 2016 Christmas Tree Lighting E Night Adventures Philip Ferranti & Nature Hikes 110 Fitness Center - Detail • Member visits increased by 642 visits. • Sold more daily passes and memberships compared to last year • Continued increased attendance for expanded Saturday hours. The Jump Rape Jump Off A Jump Rope Jump Off was held during the week of December 5-10. Participants had to jump their way to goo health for 3 minutes. There were 11 fitness members who participated and Doug Kneur came in 1st place with a total of 346 jumps in a 3 minute period. December Saturday Visits W �-9 M 6:30-9am 9-11am E 11am-1pm Rentals - Detail Parks & Fields - Sports • La Quinta Park - La Quinta AYSO • La Quinta Park - Desert Boot Camp • Sports Complex - La Quinta Youth & Sports • Sports Complex - PDLQ Football • Colonel Mitchell Paige - Friday Night Lights Buildings • Wellness Center - Church Services • Wellness Center - Private Rental • Library Community Room - Private Rental • B&G Gym - Private Rental Parks • Fritz Burns Park - 3 Park Party Rentals • Civic Center Campus - Private Rental Fitness Center - Passes ""Room '_A0 CD 0 50 100 150 200 250 Daily Passes Sold Memberships Sold Fitness Center - Visits 5000 a, 4000------------------------------------ 3000-------------------------------- 2000------------------------- . a 1000-------- ------ 2015 2016 Member Visits Rentals 50 ---- 40 e30------------------------------- a20-------------------------------- 10---------------------- 0 ------------- ------ 2015 2016 LQ Park Field Sports Complex Col. Paige Wellness Center Fritz Burns Park Civic Center Campus 111 Monthly Revenue & Participation 60000 ------------------------- ------------------------- ------------------------- : -------------------------- : -------------------------- : 50000 ------------------------- ------------------------- ------------------------- ------------------------ ------------------------- 40000 ------------------------- -------------------------------------------------------------------------------------------- ----------- 30000 ;-------------------------I--------------------------------------------------- ------------------------ ------------------------- 20000 --------------------- ------------------------- ------------------------- 10000 ------------------------------------------- --------- ----------------------- 0 ---------------- ---------------- --------------------------- ------------------ July August September October November December' Total Reveune E Total Participation This chart will be updated with monthly data points to reflect the total revenue and participation for that month. As each month is added, the data will show the trend for the 2016/17 operating year. **Revenue increase of $29,925 due to the Youth Player Fees received for Fall/Winter 2016. 112 DEPARTMENT REPORT I TEM NO. 4-1 --JENCY MANAGEMENT JARTE RLY REPORT C Q"fra - GPM DESERT - October 1, 2016 — December 31, 2016 The City of La Quinta contracts with the County of Riverside Emergency Management Department (EMD) for emergency services. The City utilizes a whole community approach. The goal is to minimize the impacts of a major disaster through prevention, protection, mitigation, response and recovery efforts. Quarterly Activities Staff Trainings Community Outreach — 3 — 3 �ao ,0ao .&U 9 75 Community Emergency Response Team (CERT) Meetings - 2 �Oo at 26 Number of Activities AUNumber of Attendees 113 Community Outreach - k-1 COMMUNITY EMERGENCY RESVON5E TEAM CERT meeting in October focused on team building and decision making during disaster situations. CERT holiday social was hosted by Fire Station #32 in December. E mu ty Events Health Fair at Wellness Center City Staff and CERT volunteers, promoted the La Quinta CERT Team, and provided information on personal preparedness and communication options during and following a disaster. Nextdoor: Meet Your Neighbors Event La Quinta CERT distributed information regarding which documents to have when an emergency occurs and how to keep your identity safe in a disaster. Training » Fire Prevention and Extinguisher Training was QL provided by EMD staff to Sunline Transit staff.�, A Sunline Transit is a partner agency who provides buses for cooling to our firefighters and to the community. City of La Quinta staff continued to complete FEMA required courses which include IS-100, IS-200 and IS-700. This improves our staff's ability to manage and support an incident from the EOC. 114 Upcoming Milestones .. , Ar:. COMMUNITY EMERGENCY RESPONSE TEAM CERT volunteers provided emergency preparedness information at the following events: * Community Safety Expo * CERT Training for new team members Emergency Management EOC Action Plan will be prepared for the CareerBuilder Challenge Golf Tournament and the 19th Hole Block Party. Emergency Operating Procedure (EOP) review and revisions are ongoing and will be revised to reflect changes to the city's staff positions. Training Staff continues to complete the minimum required training courses set by Federal Emergency Management Agency (FEMA) which includes: * ICS 300: Intermediate ICS for Expanding Incidents * Incident Command System (ICS) Forms Review * Rapid Needs Assessment - First 4 hours following a disaster 115 Expertise and Knowledge Gain 1% Group Crisis Intervention Critical Asset Risk Management ICS-400 Command and General Staff - Complex Incidents Advanced Critical Infrastructure Protection Weekly coordination meetings with Riverside County on EOC readiness, community preparedness, gap analysis and best practices. 116 October 1, 2016 — December 31, 2016 Proactive Code Compliance Efforts Code Compliance continues to implement proactive surveys through the city, with Phase 1 - Cove Community, Phase II - Highway 111 Business Corridor and Phase III - North La Quinta in sustaining mode, staff is getting ready to start Phase IV at La Quinta Cove. This new effort will focus on clearing vacant lots. By January 15, 2017, staff will be mailing out An Advanced Notification Letter to vacant lot owners whose lots need clearing for fire hazard and unsightly conditions, including debris, and overgrown vegetation. 700 600 500 400 300 200 100 Code Compliance Case Update October thru December 2015 Open Code Cases' M 2015 Closed Code Cases" M 2016 Open Code Cases* 2016 Closed Code Cases— `2015 Data includes both Animal Control and Code Compliance Cases. 2016 Data only includes Code Compliance Cases. "2016 Closed Code Cases are carry overs from previous months. 117 Animal Control Update Animal Licensing Statistics 70 60 50 40 30 20 10 0 ------ - - -- ------ -- -- ------ October November New 0 Renewed 0 Closed Not Renewed Impounds E O z CC 2 10 20 30 Stray 0 Stray -Dead M Owner Surrendered 0 Confiscated Outcomes o' 1 z' December 40 50 Adoption Return 0,' - ti 40 0 10 20 30 Adoption 0 Transfer Adoption Partner M Return to Owner M In Foster Home Euthanized Treatable" Euthanized Untreatable" " Euthanized Treatable: not adopted or reclaimed "Euthanized Untreatable: injured or ill beyond treatment 118 4DSNIP Low Cost . Spray/ Neuter / ummmumu um ,mmmuum, ,a, Number of Animals Serviced Per Event October 2016 November 2016 December 2016 Staff is working with SNIPS to set new dates for 2017. Upcoming events will be advertised through City's website and Facebook page. 119 OD. Code Enforcement Updates Code Compliance staff worked together with Planning Manager Gabriel Perez, and staff to review the Municipal Code related to Special Event Regulations. The purpose was to streamline the permit process to enable businesses to obtain permits, however providing sufficient balance in creating penalties for those businesses that impose adverse impacts on adjacent properties, residents, and businesses. On January 3, 2017, The Planning Department submitted the amended chapters for second reading. Code staff participated in council meetings and formulation of the code changes. Animal Control Updates On January 18, 2017, City staff and County Animal Control will be attending an Administrative Hearing with a dog owner appealing their dog being declared Dangerous and Vicious. On January 19, 2017, City staff will be attending an appeal of a violation of a Restraining Order with a Vicious and Dangerous dog. The dog owner has the opportunity to relocate the dog out of our community with the adjoining jurisdictions approval, and significant conditions to ensure the safety of the public. 120 •EF; M AND DEVELOPM T '0 ' lose Dt(;EMB.EjR,2,0j� REPV9 THE HUB T The Hub serves as a one -stop shop for La Quinta patrons. It is the central location for obtaining permits for planning, building, engineering, garage sales, and special events. The Hub assists customers through the permitting process from initial questions and pre -application meetings through inspections and final certificate of occupancy. Below are some December 2016 metrics: Customer Satisfaction Survey In June 2016, The Hub launched a survey to measure the satisfaction of its customers. The survey uses a one to five star rating system, with "Five Stars" being excellent. The Hub Customer Satisfaction survey results for the month of December were stellar with all categories receiving over 90% of "Five Star" ratings! Administrative Permits Includes sign applications, temporary use permits, minor use permits, final landscaping plans, etc. Building Permits Submitted Year 2016 2015 December 323 107 December eTRAKiT 37 19 Year To Date 2,236 2,338 Entitlement Permits Includes site development permits, conditional use permits, subdivision maps, etc. Building Permits Issued Year 2016 2015 December 233 107 December eTRAKiT 30 19 Year To Date 1,941 2,193 Building Inspections Year 2016 2015 October 868 773 Year To Date 9,305 10,473 a ME DESIGN AND DEVELOPMENT DEPARTMENT 122 Public Works Development The Development Division provides engineering assistance with a variety of permits. During the month of December 2016, the following number of permits were issued: Transportation Year 2016 2015 October 6 2 Year To Date 21 47 Short Term Vacation Rental Program The Short Term Vacation Rental Program continues to grow, as new properties register each month. During the month of December 2016, the following permits were issued and TOT collected: KE STVRP TOT Collected Year 2016 2015 December $300,267.83 $96,107.12 Year to Date $1,847,477.24 $916,982.05 STVRP Permits Permits Issued in November 245 Current Active Permits 919 Engineering Services The Engineering Services Division provides engineering design and construction oversight on a variety of infrastructure projects that help keep La Quinta safe and beautiful. Highlighted below are some activities for December 2016: • Design is underway for the North La Quinta Parkway Turf Conversion - Highlands project, which entails the removal of turf and plant material and wall repairs along the parkway and medians located at the Highlands in North La Quinta. • Design is underway for the Miles Avenue Median Island Improvements, which entails the construction of raised median curbs and landscaping between Seeley Drive and Dune Palms Road. • Design is underway for the City Hall Miscellaneous Exterior ADA Improvements, which entails the construction and installa- tion of ADA improvements for the Civic Center at City Hall. • Construction is underway for the YMCA Building Turf Conversion, which entails the disposal of existing landscape features; and installation of new irrigation and landscaping features. Work is anticipated to be completed in mid -January. 50 requests for service were recorded in City's GORequest system in December 2016, including: 0 Operational checks of crosswalks, warning beacons, and flashing stop signs 0 Repair of safety and street sign lighting 0 Installation of CycleGrip bike detection symbols M a a 1 DESIGN AND DEVELOPMENT DEPARTMENT 123 124 DEPARTMENT REPORT ITEM NO. 6 FACILITIES DEPARTMENT DECEMBER 2016 Facilities is responsible for maintenance through- out the City, and is comprised of three divisions: Parks, Public Works Maintenance and Buildings. The Parks Division manages the youth sports association for the City. A total of $30,525 in youth sports fees were collected for the winter/spring season of 2016. MAINTENANCE EXPENDITURES • Parks $18,586 • Public Works $52,617 • Buildings $7,426 • Total Expenditures: $78,629 • Total Task Hours: 1351 IM POSITIVE SURVEY FEEDBACK FROM RESIDENTS: • "There was nothing I disliked. The City handled everything to my expectations. Thank you • "Love this app. City of La Quinta crews have been quick to respond. Once during regular walk at soccer park reported some graffiti. Before I was done with my walk city em- ployed was there painting over graffiti. Other departments should take a lesson from city Maintenance Dept". ATTACHMENTS: 1. Parks Maintenance Expenditures by Task for December. 2. Public Works Maintenance Expenditures by Task for December. 3. Building Maintenance Expenditures by Task for December. 4. Customer Satisfaction Survey Details for December. k 125 126 ATTACHMENT 1 Park Maintenance Expenditures by Task for December 2016 Trail Maintenance Seminars/Training $1,278.02 $678.28 Fred Wo Trail $98.78 Meeting $448.04 Athletic Fields Insp $684.19 Debris/Litter Removal $824.16 Events $274.72 ■ Lighting/Electrical $83.14 Total Maintenance Expenditures:18,586 Fencing Wall Repairs $124.71 127 128 f � k � t� f ' ' " T A4 I I W 4I P Fr � ft r .aiff 1 130 ® 4�xcf. 132 Street Sign Repair/Maint $10, 340.01 ._�'� Pothole or Street Repairvj-^ $3,508.52 Pavement Marking Legends/Striping $3,902.32 Irrigation/ Weeds Shrub/Tree Trimming $6,530.82 Debris/Litter Remova $5,625.07 Inspectior $4,674.5C Flood Control $4,044.61 Graffit Removal $3,048.33 Debris/Litter Removal Flood Control Graffit Removal Gutter/Median Sand Removal Inspection Irrigation/ Weeds/Shrub/Tree Trimming Landscape/Irrigation Contract Mgt Lighting, Medians & Public Right -of -Way Maint Yard /Building Maint Meetings Office (paper work, Misc) Pavement Marking/Legends/Striping Pothole or Street Repair Seminars/Training Special Events Storm Drain Repair & Maint Street Sign Repair/Maint Vehicle/Equipment Maint/Services 134 Plumbing $442.16 Personnel Requests $540.64 Paint $1,251.66 Misc/General Repairs $1,423.55 Meetings $362.36 Carpentry & Hardware $1,088.42 Electrical $493.74 44; INJanatoria $380.73 Facilities Maintenance Meetings Carpentry & Hardware Electrical HVAC Janatorial Misc/General Repairs Fire Station- Plumbing Fire Station - Preventative Maint Paint Personnel Requests Plumbing Preventative Maint Tasks Training Classes 136 *P BEFORE 137 138 IF A : % 7 JL 0 0 r 139 140 .. r r\ _ �� BEFORE 1 1 �- AFTER 1e1aIaIN 142 ATTACHMENT 4 Customer Satisfaction Survey Details 12/01/2016 to 12/31/2016 Request: 24533 Survey Entered: 12-06-2016 Request Entered: 11/27/2016 Closed: 11/29/2016 Days Open: 2 Topic: Graffiti Removal (Right -of -Way) - 1071 Employee: James Lindsey Customer: John Carnie Description: This is in Home Depot parking lot. It can start small and take over a city if you let them. Please keep the Gem the Gem and have Home Depot remove this graffiti. After all they have plenty of paint. Thank you. John carnie. Reason Closed: Work done Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 24548 Survey Entered: 12-06-2016 Request Entered: 11/28/2016 Closed: 11/29/2016 Days Open:1 Topic: Graffiti Removal (Right -of -Way) - 1071 Employee: James Lindsey Customer: Annie Nsthenson Description: Someone has placed Election stickers at traffic lights thru out La Quinta. They are mostly on the yellow octagonal signs in the left hand turning lanes. It's a shame someone put this type of election sticker defacing the signs in our town. The election is well over and please can someone remove them so our town doesn't look trashy. There is the one, I mentioned above and another at Washington at 50th (going north) and others going up Washington Street toward Eisenhower. Reason Closed: Removed stickers from street signs. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Comments: There was nothing I disliked. The Citu handled everything to my expectations. Thank you. Request: 24959 Survey Entered: 12-26-2016 Request Entered: 12/16/2016 Closed: 12/19/2016 Days Open: 3 Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040 Employee: James Lindsey Customer: Jeff Whitmore Description: Tree is down in front of this address in the medium. It is not blocking the road completely Reason Closed: Removed tree work done Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: N/A Expectations Met: Met 143 Request: 24996 Survey Entered:12-28-2016 Request Entered: 12/19/2016 Closed: 12/21/2016 Days Open: 2 Topic: Parks/Athletic Field Inspection Customer: Bruce Latta Soccer Park - North side by bench and corner of soccer field. A hole in grass next to soccer field. Someone could break a leg. Employee: Robert Ambriz Jr. Description: Reason Closed: Filled hole with sand. Work done. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Comments: Love this app.. City of La Quinta crews have been quick to respond. Once during regular walk at soccer park reported some graffiti. Before I was done with my walk city employed was there painting over graffiti. Other departments should take a lesson from city Maintenence Dept. Request: 25008 Survey Entered: 12-28-2016 Request Entered: 12/20/2016 Closed: 12/21/2016 Days Open:1 Topic: Debris/Litter Removal/Right of Way Maint - 1011 Employee: James Lindsey Customer: Sharon Foord Description: A tree has broken and is across the walkway. It has been like this for a few days. Also after the wind on the weekend, the shrubs that had been trimmed are also on the walkway. Reason Closed: Removed tree branch done Employee Effectiveness: Good Response Times: Good Employee Courtesy: N/A Expectations Met: Met 144 . 2-1 UIuh01kdr, La Quinta Fire Department 2016 Quarterly Report ta 0 a - CFNI nJ ,;,, DESFRT - October 1, 2016 - December31, 2016 Response Activity Commercial Fire False Alarm 112 Hazardous Material 2 Medical 741 Other Fire 12 Public Service Assistance 71 Residential Fire 3 Standby 17 Traffic Collision 50 Vehicle Fire 2 Wildland Fire 1 Incident Total 1012 ncident Reports Commercial Fire (0.10%) False Alarm (11.10%) Hazardous Material (0.20%) 0 Medical (73.20%) Other Fire (1.20%) E Public Service Asst. (7%) Residential Fire (0.30%) Standby (1.70%) Traffic Collision (4.90%) M Vehicle Fire (0.20%®) Wildland Fire (0.10%) Average Enroute to On -Scene Time <5 Minutes +5 Minutes +10 Minutes +20 Minutes Average i 0 to 5 Min is 1: 10 10 Is Is Enroute Time = When a unit has been acknowledged as responding. On -scene Time = When a unit has been acknowledged as being on -scene. For any other statistics outside Enroute or On -scene please contactthe IT Help Desk at 951-940-6900 145 Truck Report Truck 86 recorded 59 responses in La Quinta during this quarter. Fire Stations 994 ' 99 ]a Fire Station 32 Fire Station 70 Fire Station 93 (bottom of Cove) (PGA West) (North La Quinta) Station 70 received a $5,000 donation from Trilogy to support "Shop With A Firefighter." Engine 70 participated in City of La Quinta's Tree Lighting Event and dropped off two toy boxes for "Spark of Love," all toys donated were taken to Boys and Girls Club in La Quinta. Explorers - The transition of the Explorer Program from Station 93 to Station 70 has not slowed down the progress of the students. There are currently six explorers and five new applications on file. The current goal is to have all students complete their required training so they can do ride outs with the department. a Fire Inspection Report o 0 Action: During the fourth quarter of 2016, a total of 98 Fire Life Safety inspections were conducted along with over 150 construction inspections. 14 existing business re -inspections were conducted. It was noted a majority of businesses were found to be in -compliance with current Fire Life Safety/construction requirements. Of the non- compliant occupancies, 16 automatic fire sprinkler systems were found to be in need of 5 year re -certifications; 8 alarm and monitoring systems were found in need of maintenance or repair: and 12 commercial cooking, fire extinguishing systems were found in need of cleaning and recertification. Building/Planning: Weekly project review meetings were held with discussion focused on special development permits, tentative track maps, temporary use permits, special events permits and current projects updates. Projects covered included: development of Silver Rock Resort, completion of downtown EIR, grand opening of TJ Max and completion and opening of Fourtune Restaurant. Accomplishments: • All 16 automatic fire sprinkler systems were inspected and re -certified • 4 Alarm and monitoring systems were inspected and/or repaired, currently functioning as designed • 6 Commercial hood, duct and fire extinguishing systems were cleaned, serviced and tagged as required • Completion of all code enforcement follow-up inspections (104 Year- to -Date) Completion of 743 (Year -to -Date) existing commercial occupancies inspection • Completion of over 600 (Year -to -Date) construction inspections Goals: Continue participation in weekly project review team meetings. Aggressively conduct annual fire life safety inspections. Provide a high standard of customer service, while seeking compliance with codes and standards. Conclusion: Although a small number of occupancies were inspected most appear to be operating within a reasonable degree of safety. As for business found to have violations, most had no issues after making the necessiWW repairs to gain compliance. Chief's Updates This quarter the La Quinta Fire Department was honored to support the Make A Wish foundation and provide a wish for a beautiful five year old girl, Riley Rose Sherman. Her wish was to have the Fire and Police Department deliver Santa Clause to her house and spend the afternoon with her. 147 148 REPORTS AND INFORMATIONAL ITEM NO. 24 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, DECEMBER 12, 2016 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Chair Johnson. ROLL CALL PRESENT: Commissioners Johnson, Simonds, Chiapperini, Quill, Lambert PLEDGE OF ALLEGIANCE Chair Johnson led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA INFORMATIONAL ITEMS 1. COMMUNITY PROGRAMS AND WELLNESS REPORT - NOVEMBER 2016 Presented by Supervisor Calderon. • The GEM - Wellness Journeys of the Fitness Challenge featuring Rigo Reyes, Jr. 2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED ACTION ITEMS 1. APPROVE MINUTES OF OCTOBER 29, 2016 Motion - A motion was made and seconded by Commissioners Simonds/Chiapperini to approve the October 29, 2016 Community Services Commission minutes as revised to include the tour notes. Motion passed unanimously. 2. APPROVE MINUTES OF NOVEMBER 14, 2016 Motion - A motion was made and seconded by Commissioners Quill/Chiapperini to approve the November 14, 2016 Community Services Commission minutes as revised. Motion passed: ayes 4, noes 0, abstain 1 (Lambert). 3. DESERT EXHIBITION OF ART (DESERT X) Motion - A motion was made and seconded by Commissioners Quill/Chiapperini to decline the invitation to participate in the Desert Exhibition of Art (Desert X) Project. Motion passed unanimously. • Art in Public Places (APP) Fund update • Washington Street bridge shared by equally by La Quinta and Indian Wells COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 12, 2016 149 COMMISSIONER ITEMS: • Washington Street bridge entry signage • Holiday decoration for Highway 111 corridor • Concern expressed regarding an increase in crime ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Lambert/Quill to adjourn the meeting at 6:26 p.m. Motion passed unanimously. Respectfully submitted, t 1 LISA CHAUDHRY, Administrative T ician City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 12, 2016 150 HAND OUTS CITY COUNCIL MEETING JANUARY 17,2017 ,k,,,tp (t P+„ &4 January 12, 2017 Honorable City Councilmembers City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 WRITER'S TELEPHONE NUMBER: (714) 300-6727 WRITER'S E-MAIL: SAM.SHINKI@SAFEWAY.COM Via hand delivery Subject: Proposed Shopping Center NWC Jefferson St./Avenue 50 La Quinta Honorable City Councilmembers: Albertsons Companies is pleased to announce the approval of a Pavilions supermarket to anchor the 12-acre shopping center site at the northwest corner of Jefferson Street and Avenue 50 in La Quinta. The Pavilions supermarket will be 57,000 sf and will include a fuel center. The shopping center is being developed by Lundin Development Company and will include several additional buildings for retail shops, service facilities and restaurants. Additionally, the center will provide a full -spectrum of expanded shopping choices and customer conveniences for the community. We appreciate the enthusiastic expression of support you have given Albertsons, enabling us to provide our premium Pavilions format store at this key signalized intersection, and for your assistance with the work that will be necessary for Lundin to develop a first-class shopping center that will make the entire city proud. Albertsons and Lundin Development have recently started the development process for the shopping center, leading up to a grand opening in early 2019. Thanks to you as well as city staff and its consultants for your consideration and cooperation in working with us toward the completion of what we know will be a great addition to the city of La Quinta. Very truly yours, jJ �w SAM SH1NK Real Estate Department CAUsers\sshin01 \Desktop\ABS S WY\New CapX\ a Quinta\city of La Quinta letter 011217 docx ALBERTSONS' LLC / 250 EAST PARKCENTER BOULEVARD / BOISE, IDAHO 837063.3940 Site Summary - Overall LAND: ±12.42 AC ±540,989 S.F. BUILDING: 121,980 S.F. LAND/BUILDING RATIO: 3.43/1 BUILDING COVERAGE: 22.54 PARKING SUMMARY: S rA.NDARD PARKING 610 STALLS ADA PARKING 27 STALLS TOTAL PARKING PROvinED 637 STALLS PARKING RATIO: 5.2/1000 PARKING REQUIRED: PARKING RATIO WITH D/T 5.4/1000 PARKING RATIO WITHOUT D/T 5.0/1000 Proposed Use PAVILION RETAIL GROCERY RETAIL 1 RETAIL BLDG.1 RETAIL/RESTAURANT BLDG. 2 RETAIL/FOOD/BANK BLDG. 3 RETAIL/RESTAURANT BLDG. 4 RETAIL/RESTAURANT BLDG. 5 SERVICE/BANK BLDG. 6 SERVICE/BANK BLDG. 7 RETAIL BLDG. 8 RETAIL/RESTAURANT BLDG.9 RESTAURANT SHOP 1 FOOD/RETAIL/SERVICE Sr H RETAIL 1 ovd a S. F. PAVILIONS 57,000 S.F. u n.mvm = SHOP 1 11,700 5 F IBs 101 }i r { PA41L10N5 I } F1At I _q BLDG 7 2,580 5F D 101 BLDG 4 6.000 5F a �J- aLDc s 5.000 5F 9a - BLDG. 9 BLDG. B • " I i } B4OOD SF S.000 SF 7^ I rB I.d r I C � tlLDG.6 t } A _ Al•I laa ..F 1.4D„�G Y[Yw,F Cif1UE �� ---,—s--r— —_---" --"---..,—_--.--- YmrruAr{any.--- — — —_..-,—_..---_.. .��..— Ll"��,i �J��� - I I ------------------------ r I DATE: 01 132017 h1CG JOB 1645401 NWC AVENUE 50 & JEFFERSON STREET F: DATE REVISIONS PROPOSED SITE PLAN LA QUINTA, CA Scale: V = 4d N'gIN -Ec o.—- Tx.le 0 20" B3' 00' LUNDIN DEVELOPMENT COMPANY 16400 PACIFIC COAST HIGHWAY, SUITE 207 HUNTINGTON BEACH, CA 92649 IIYTEFSEcl.14 SIG —ZED AVEI— AVFIAIE {B AVEM1E 50 Avnuesz SITE N VICINITY MAP NOT TO SCALE f 11.SIR C1 �Peft� Sub 280 •,d%,& 9YB18 m 918.553.1117 m 949,471.7058 mcprdih,3Gbu wm CONSENT CALENDAR ITEM NO: 7 Supplement City of La Quinta CITY COUNCIL MEETING: January 17, 2017 STAFF REPORT AGENDA TITLE AWARD CONTRACT TO THREE PEAKS CORP FOR CONSTRUCTION OF THE CITY HALL MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT (PROJECT NO. 2016-05). RECOMMENDATION Award a contract to Three Peaks Corp, in the amount of $96,332, to construct the City Hall Miscellaneous Americans with Disabilities Act Improvements Project. EXECUTIVE SUMMARY This is a supplemental agenda report for Americans with Disabilities Act (ADA) improvements located at City Hall (Attachment 1). Three Peaks Corp of Calimesa, California, submitted the lowest responsive bid at $96,332. FISCAL IMPACT The projected budget is $160,634; $55,000 is from the General Fund assigned to the Sidewalk at Various Locations account to cover soft costs; and $105,634 are Community Development Block Grant (CDGB) funds to cover Construction and Contingency. Considering project costs to date and the construction bid of $96,332, the following is the adjusted budget: Sidewalk at Various Locations Account (General Fund) CDBG Funds Professional: $ 9,000 $ - Design: $ 15,500 $ - Inspection/Testing/Survey: $ 12,300 $ - Construction: $ - $ 96,332 City Administration: $ 5,200 $ - Contingency: $ 13,000 $ 9,302 Total Budget: $ 55,000 $ 105,634 BACKGROUND/ANALYSIS The improvements include: 1) curb ramp reconstruction; 2) walkway reconstruction; 3) handrail replacement; 4) crack seal and seal coat for the north parking lot; 5) replacing signs; and 6) re -striping the north parking lot. On December 6, 2017 City Council authorized staff to advertise the project for construction bids. The City received three (3) bids on January 12, 2017 (Attachment 2). The following is the proposed project schedule: Council Considers Project Award Execute Contract and Mobilize Construction (30 Working Days) Accept Improvements ALTERNATIVES No alternative action is recommended. January 17, 2017 January 18 to February 20, 2017 February/March 2017 April 2017 Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary ATTACH M ENT 1 Vicinity Map City of f Indian Wells w� _ ( �y i ✓ I �F '� y� I ✓ iT^�i,—�T„ ^�"4F j 1 �i �y .(� � �L�- � � NI ( W [ I P "'i. P, C�rL 1 \ 1 I c - �✓ —1 - \ �l E1 B2 RF 4 dr ICI �pG,1, III¶- �I 1111I S �� �' ' t(LCl' ��. �✓ ---- _ _ �� Projec Lo`�atl� � ••, ,. �,�[.�^ .^ —^S' 1�'�( C��'ri .�:�^ �I1 — ^ ,e. �6 `; y�jl �I[ ^ f J�I r� Iq �`� l KadI : L — _ A �J, �L7 I n tIL ' L �. to r (( - Legend _! City Boundaries - Cities ,s- roadsanno highways HWY INTERCHANGE .:-...,.-..�-------------------------- INTERSTATE OFFRAMP — ONRAMP — USHWY Notes Miscellaneous Americans with Disabilities Act (ADA) Improvements Proposed at City Hall 'IMPORTANT' Maps and data are to be used for reference purposes only. Map features are approximate, C LT and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no to the is third timeliness, _..._..,_ warranty or guarantee as content (the source often party), accuracy, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of 0 3,094 6,188 Feet the user. REPORT PRINTED ON...9/21/2016 9:57:34 AM © Riverside County RCIT GIs ATTACHMENT 2 City Hall Miscellaneous Exterior ADA Improvements Project No. 2016-05A CDBG Project 41Q.26-16 BID OPENING: JANUARY 12, 2017 Engineers Estimate Item No. Description QTY Unit Unit Price Extended Price 1 Mobilization 1 LS $ 8,000.00 $ 8,000.00 2 Dust Control 1 LS $ 500.00 $ 500.00 3 Traffic Control 1 LS $ 1,500.00 $ 1,500.00 4 Remove Existing Concrete Sidewalk and Rams 1,675 SF $ 2.00 $ 3,350.00 5 Remove Handrails 1 LS $ 8,000.00 $ 8,000.00 6 Remove Existing Curb and Curb & Gutter 67 LF $ 7.00 $ 469.00 7 Remove and Relocate Existing Trash Can and Construct Concrete Pad 1 EA $ 500.00 $ 500.00 8 Remove and Salvage Existing Cigarette Bin to City Yard 1 EA $ 500.00 $ 500.00 9 Grind Existing Concrete Flush 14 LF $ 35.00 $ 490.00 10 Construct Sidewalk per City of La Quinta STD 240 1,396 SF $ 6.00 $ 8,376.00 11 Curb Rams per City of La Quints STD 250 Case A 1 EA $ 3,000.00 $ 3,000.00 12 Curb Ramps per City of La Quinta STD 250 Case E 2 EA $ 2,000.00 $ 4,000.00 13 Curb Rams per City of La Quinta STD 250 Case F 2 EA $ 2,000.00 $ 4,000.00 14 Construct Truncated Domes per City of La Quinta STD 250 56 SF $ 40.00 $ 2,240.00 15 Construct Handrails 373 LF $ 120.00 $ 44,760.00 16 Prep, Prime, and Paint Existing Handrails 46 LF $ 15.00 $ 690.00 17 Construct Curb and Gutter 55 LF $ 30.00 $ 1,650.00 18 Crack Seal and Construct Guard To 2 coats over existing pa v 17,630 SF $ 0.40 $ 7,052.00 19 Signing and Striping 1 LS $ 4,000.00 $ 4,000.00 20 ModifyExistingLandscaping and Irrigation and Electrical As Nee 1 LS $ 2,000.00 $ 2,000.00 SUBTOTAL BID ITEMS 1-15: $ 105,077.00 TOTAL BID ITEMS: 1 $ 105,077.00 Denotes Calculation Error Three Peaks Corp Unit Price Extended Price $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 4,000.00 $ 4,000.00 $ 5.00 $ 8,375.00 $ 2,500.00 $ 2,500.00 $ 20.00 $ 1,340.00 $ 500.00 $ 500.00 $ 200.00 $ 200.00 $ 50.00 $ 700.00 $ 10.00 $ 13,960.00 $ 2,800.00 $ 2,800.00 $ 2,650.00 $ 5,300.00 $ 2,550.00 $ 5,100.00 $ 50.00 $ 2,800.00 $ 30.00 $ 11,190.00 $ 25.00 $ 1,150.00 $ 58.00 $ 3,190.00 $ 0.90 $ 15,867.00 $ 8,860.00 $ 8,860.00 $ 4,500.00 $ 4,500.00 1 $ 96,332.00 $ 96,332.00 California Landscape & Design Inc. Unit Price Extended Price $ 21,800.00 $ 21,800.00 $ 1,500.00 $ 1,500.00 $ 3,000.00 $ 3,000.00 $ 1.20 $ 2,010.00 $ 1,700.00 $ 1,700.00 $ 8.00 $ 536.00 $ 650.00 $ 650.00 $ 325.00 $ 325.00 $ 45.00 $ 630.00 $ 6.00 $ 8,376.00 $ 820.00 $ 820.00 $ 820.00 $ 1,640.00 $ 820.00 $ 1,640.00 $ 45.00 $ 2,520.00 $ 90.00 $ 33,570.00 $ 20.00 $ 920.00 $ 40.00 $ 2,200.00 $ 0.85 $ 14,985.50 $ 8,000.00 $ 8,000.00 $ 2,200.00 $ 2,200.00 1 $ 109,022.50 $ 109,022.50 Zeus Construction Unit Price Extended Price $ 10,000.00 $ 10,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 10.00 $ 16,750.00 $ 5,000.00 $ 5,000.00 $ 10.00 $ 670.00 $ 800.00 $ 800.00 $ 300.00 $ 300.00 $ 25.00 $ 350.00 $ 10.00 $ 13,960.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 7,000.00 $ 3,500.00 $ 7,000.00 $ 62.50 $ 3,500.00 $ 68.80 $ 25,662.40 $ 40.00 $ 1,840.00 $ 80.00 $ 4,400.00 $ 0.45 $ 7,933.50 $ 7,800.00 $ 7,800.00 $ 100.00 $ 100.00 1 $ 118,565.90 1 $ 118,565.90 1/12/2017 Page 1 of 1 POWER POINTS CITY COUNCIL MEETING JANUARY 17,2017 City Council Meeting January 17, 2017 P2 - East ValleyUpdateCoalition f � � f s- ril F r AMA ems__ GEM of the DESERT -.tau - INTRODUCTON TO THE EVC, IT'S MEMBERS AND IT'S PARTNERS METRICS GOALS AND OUTCOMES FOR THE CITY OF LA QUINTA BY THE EVC IN 2016-2017 — (;E,\4 ojahe DESER'] — FUTURE RETAIL DEVELOPMENT: A RETAIL SHOPPING CENTER COMPLEX LOCATED ON A TWELVE ACRE SITE AT AVENUE 50 AND JEFFERSON ST. WITH A PAVILIONS SUPERMARKET ANCHOR AND RELATED FUEL COMPONENT, AND EIGHT RETAIL -OFFICE PADS IS ESTIMATED TO ADD 250-300 JOBS AND HAVE ESTIMATED TAXABLE ANNUAL SALES OF THIRTY TO FORTY MILLION DOLLARS. A LOI IS BEING SIGNED BY A SCHOOL SPORTSWARE AND LEISURE CLOTHING MANUFACTURER FROM RIDGECREST TO OPEN A LOCAL SHOWROM IN THE ONE ELEVEN LA QUINTA CENTER. IT IS ESTIMATED THAT THE SHOWROOM WOULD EMPLOY SEVEN AND HAVE ESTIMATED ANNUAL TAXABLE SALES OF FOUR MILLION DOLLARS LOCALLY. A LOI IS BEING SIGNED FOR A NEW RETAIL NURSERY CENTER IN THI ONE ELEVEN LA QUINTA CENTER. IT IS ESTIMATED THAT THE CENTEF WOULD EMPLOY FIVE AND HAVE ESTIMATED ANNUAL TAXABLE SALES OF TWO MILLION DOLLARS. RETENTION AND EXPANSION: THE EVC HAS WORKED WITH JULES MARKET FOR THE PAST TEN MONTHS. WE HAVE COORDINATED BUSINESS CONSULTANTS TO WORK WITH EVERY ASPECT OF THE BUSINESS FROM MARKETING, WEB UPGRADES AND ACCESS TO CAPITAL. EXPANSION PLANS ARE IN PLACE TO ADD TWO NEW STORES IN THE NEXT SIX YEARS. 2015 SALES OF $618K INCREASED IN 2016 TO $2.7M. EXPANSION IS ESTIMATED TO ADD 25 ADDITIONAL JOBS. THE EVC HAS WORKED WITH THE OLD TOWN ARTISIANS STUDIO THE NEW ART PARK COMPLEX, TO HELP GUIDE THEM TO FULL POTENTIAL THROUGHOUT THE ENTIRE EAST VALLEY, WHILE OCCUPYING A VACANT HISTORIC LOCATION IN THE VILLAGE. THE EVC IS WORKING WITH THE CVSBDC TO MOVE A LA i LICENSED HOME BASED SOLAR CLEANING COMPANY, A PLUMBING COMPANY AND A POOL SERVICE COMPANY BRICK AND MORTAR FACILITIES. _►9 CVB EAST VALLEY TOURISM ADVISORY COMMITTEE: THE FIRST MEETING WAS KICKED OFF IN 2016 IN LA QUINTA AND INVOLVED LA QUINTA, INDIO , EVC, THE GCVCC AND CVB. FUTURE MEETINGS HAVE BEEN PLANNED FOR 2016 AND WILL INVOLVE THE THREE CITIES, FOUR TRIBAL AUTHORITIES AS WELL. FIVE NEW HOTELS ARE CURRENTLY IN THE DESIGN/PLANNING PHASE FOR THE REGION. THIS IS CRITICAL FOR THE TOURISM COMPONENT OF THE EAST VALLEY. THE FIRST TWO COULD BREAK GROUND IN THE SIXTY DAYS. ECO-TOURISM WILL BE AN ECONOMIC DEVELOPMENT DRIVER IN THE NEXT DECADE AND LA QUINTA WILL LEAD IN THAT MARKET. THE EVC BOARD HAS SIGNED OFF AS STRONG SUPPORTERS OF THE CV LINK AND IS ANXIOUS FOR THE PROJECT TO BEGIN THE NEXT PHASE IN LA QUINTA, AND THEN MOVE EAST. THE EVC IS SPONSORING EVENTS AND WORKING WITH SALTON SEA ADVISORY GROUPS TO BRING AWARENESS TO SALTON SEA ISSUES AND FUTURE MITIGTION. A PHYSICAL CUSTOMER SERVICE LOCATION IS IN PLACE AND LOCATED IN INDIO. THE CENTER HOUSES THE EVC, EDA, THE CV SMALL BUSINESS CENTER, THE CVSBDC, COUNTY WORKFORCE DEVELOPMENT AND EDD VETERANS SERVICES. EVC REDESIGNED WEBSITE IS LAUNCHED WITH AN UPCOMING GIS EMBEDDED FORMAT AND SPECIFIC CITY AND COUNTY SITE PHOTOS AND DESCRIPTIONS. IT WILL ASLO BE LINKED TO "ALL" MEMBERS WEBSITES/PAGES AND SOCIAL MEDIA PLATFORMS. MONTHLY PODCAST, BLOGGING AND VIDEO FEATURES WILL MAKE IT HANDS ON AND INTERACTIVE SITE. AN EVC MARKETING VIDEO IS SET TO BEGIN PRODUCTION IN FEBRUARY OF 2017. THE EVC CONDUCTS A MONTHLY CITY MANAGER "ONLY" MEETING, ATTENDS MOST EV CITY ECONOMIC SUBCOMITEE AND EV CITY COUNCIL MEETINGS, AND PARTICIATES IN MEMBER/PARTNER BOARD COMMITTEE MEETINGS AND EVENTS. THE EVC IS COMMITTED TO BRING EVERYONE INVOLVED WITH ECONOMIC DEVELOPMENT IN THE EAST VALLEY TO THE "TABLE" TO ENGAGE IN GROWTH AND ELIMINATE DUPLICATION. THE EVC WILL SEEK THE ADDITION OF VOTING BOARD MEMBERS IN 2017. IID JOINED THE EVC BOARD IN NOVEMBER/MORE TO COME GRANT AND ADDITOINAL FUNDING OPPORTUNITIES HAVE BEEN IDENTIFIED AND WILL BE PURSUED IN 2017 BOARD MEMBER STRATEGIC/ACTION PLANNING RETREAT AT FANTASY SPRINGS RESORT IS IN DISCUSSION FOR 2017 THE EVC IS BRINGING AN ICSC-P3 EVENT BACK TO THE CV/EV REGION ON MARCH 1, 2017, WITH AN EMPHASIS ON FUTURE SITE SELECTOR PARTICIPATION IN THE CV, CONTINUED ICSC PARTICIPATION IN LA; AND LOS ANGELES IN 2017 A BRANDING EVC "POLO EVENT" WILL TAKE PLACE THIS SEASON A EMPIRE POLO CLUB, AND WILL INVOLVE ALL OF THE MEMBERS AND PARTNERS. STAY TUNED! 7R ' lm-L'