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2001 10 02 RDAT a 4,Y11 4 �Qui�rw Redevelopment Agency Agendas are available on the City's Web Page @ www.la-quinta.org Redevelopment Agency Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, October 2, 2001 - 2:00 P.M. Beginning Res. No. RA 2001-05 I. CALL TO ORDER Roll Call: Board Members: Adolph, Pena, Perkins, Sniff, Chairperson Henderson II. PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION 1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY HERMAN PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND A AVENUE 48 REGARDING AN AFFORDABLE HOUSING AGREEMENT. PROPERTY OWNER/NEGOTIATOR: DC & TC LLC - MICHAEL SHOVLIN. NOTE: Time permitting, the Redevelopment Agency Board may conduct Closed Session discussions during the dinner recess. In addition, when the Agency is considering acquisition of property, persons identified as negotiating parties are not invited into the Closed Session Meeting. RDA Agenda October 2, 2001 RECONVENE AT 3:00 PM IV. PUBLIC COMMENT At this time members of the public may address the Agency Board on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Agency Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the Agency beginning consideration of that item. V. CONFIRMATION OF AGENDA VI. APPROVAL OF MINUTES 1. MINUTES OF SEPTEMBER 13, 2001. 2. MINUTES OF SEPTEMBER 18, 2001. VII. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 2, 2001. Vill. BUSINESS SESSION 1. CONSIDERATION OF INSURANCE REQUIREMENT FOR THE LA QUINTA HISTORICAL SOCIETY. A. MINUTE ORDER ACTION 2. CONSIDERATION OF A "RESOLUTION OF INDUCEMENT" TO FACILITATE THE APPLICATION BY DC & TC LLC FOR 4% LOW AND MODERATE INCOME HOUSING TAX CREDITS TO DEVELOP AN AFFORDABLE SENIOR CITIZEN RENTAL APARTMENT PROJECT AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 48, AND PERTAINING TO THE AGENCY'S PROVISION OF ADDITIONAL FINANCIAL ASSISTANCE TO THE PROJECT. A. RESOLUTION ACTION 3. CONSIDERATION OF AN APPROVAL TO ALLOW THE DISTRIBUTION OF A REQUEST FOR PROPOSALS FOR REAL PROPERTY MANAGEMENT SERVICES FOR THE LA QUINTA HOUSING PROGRAM. A. MINUTE ORDER ACTION 0009 RDA Agenda -2- October 2, 2001 IX. PRESENTATIONS - None X. STUDY SESSION - None XI. DEPARTMENT REPORTS XI1. CHAIR AND BOARD MEMBERS' ITEMS X111. PUBLIC HEARINGS - None XIV. ADJOURNMENT - Adjourn to a Regular Meeting of the Redevelopment Agency to be held on October 16, 2001, commencing with Closed Session at 2:00 P.M. in the City Council Chambers, 78-495 Calle Tampico, CA 92253. DECLARATION OF POSTING I, June S. Greek, Secretary of the La Quinta Redevelopment Agency, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of October 2, 2001, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, September 28, 2001. DATED: September 28, 2001 JUNE S. GREEK, CIVIC Secretary, La Quinta Redevelopment Agency PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 003 RDA Agenda -4- October 2, 2001 T a 0 44f 4 4tp a" COUNCIL/RDA MEETING DATE: OCTOBER 2, 2001 ITEM TITLE: Demand Register Dated October 2, 2001 RECOMMENDATION: Approve Demand Register Dated October 2, 2001 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR l STUDY SESSION PUBLIC HEARING 46707 - 467151 525182.82 46716 - 467281 33,410.67 Wire Transfers} 714,944.46 P/R 7525 - 75931 99,952.22 P/R Tax Transfers} 30,028.53 CITY DEMANDS $1,266,307.40 Payable Warrants: 46729 - 468391 5769565.70 RDA DEMANDS 2409777.00 $ 1 ,507,084.40 $1,507,084.40 FISCAL IMPLICATIONS: Demand of Cash -RDA $240,777.00 JohniM. Falconer, Finarice Director 004 CITY OF LA QUINTA BANK TRANSACTIONS 9/13/01 - 9/26/01 9/14/01 WIRE TRANSFER - DEFERRED COMP $5,555.87 9/14/01 WIRE TRANSFER - PERS $9,459.09 9/14/01 WIRE TRANSFER - CREDIT UNION $5,247.00 9/19/01 WIRE TRANSFER - DEBT SVC PAYMENT - CITY HALL $481,682.50 9/20/01 WIRE TRANSFER - RDA ESCROW $25,000.00 9/20/01 WIRE TRANSFER - RDA ESCROW $58,000.00 9/24/01 WIRE TRANSFER - RDA ESCROW $65,000.00 9/26/01 WIRE TRANSFER - RDA ESCROW $65,000.00 TOTAL WIRE TRANSFERS OUT $714,944.46 005 o�_:2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 12:01PM 09/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 46729 09/26/01 &01435 M R SOMERS CONSTRUCTION 25.00 46730 09/26/01 &01539 MARILYN AGUIRRE 3.00 46731 09/26/01 &01540 DEBORAH ARONDS 55.00 46732 09/26/01 &01541 MARIANNE DORSEY 15.00 46733 09/26/01 &01542 PAT IMIOLA 34.00 46734 09/26/01 &01543 E M KAY 34.00 46735 09/26/01 &01544 ODETTE OEN 15.00 46736 09/26/01 &01545 ROXIE YESSAYIAN 25.00 46737 09/26/01 &01546 SWH HERMITAGE 3.50 46738 09/26/01 &01547 ANN MARIE MEREDITH 34.00 46739 09/26/01 AAA100 AAA SEASONS 150.00 46740 09/26/01 AME200 AMERIPRIDE UNIFORM SVCS 58.27 46741 09/26/01 AND050 ANDY'S AUTO REPAIR 26.53 46742 09/26/01 ASCO01 A & S COFFEE SERVICE 83.00 46743 09/26/01 ATC010 ATCO INTERNATIONAL 1133.20 46744 09/26/01 AUT030 AUTOMATED TELECOM 182.48 46745 09/26/01 BES100 BEST BUY CO INC 69.86 46746 09/26/01 BLU011 BLUEPRINTER 79.50 46747 09/26/01 BRI100 BRINKS INC 306.00 46748 09/26/01 BUR200 BURTRONICS BUSINESS SYS 497.68 46749 09/26/01 CAD010 CADET UNIFORM SUPPLY 385.08 46750 09/26/01 CAL157 ST OF CAL OES 40.00 46751 09/26/01 CAR300 CARQUEST 53.98 46752 09/26/01 CDW050 CDW GOVERNMENT INC 75.49 46753 09/26/01 CEN010 CENTURY FORMS INC 144.61 46754 09/26/01 CLA035 CLARITAS 376.25 46755 09/26/01 COA062 COACHELLA VALLEY MESSENGR 15.00 46756 09/26/01 COA071 COACHELLA VALLEY PRINTING 8005.98 46757 09/26/01 COA073 COACHELLA VLLY RECREATION 55.86 46758 09/26/01 COR150 CORPORATE EXPRESS 721.29 46759 09/26/01 COS050 COSTCO BUSINESS DELIVERY 848.75 46760 09/26/01 DAN200 DANONE WATERS OF NORTH 418.00 46761 09/26/01 DCT100 DC & TC LLC 400.00 46762 09/26/01 DES010 DESERT BUSINESS MACHINES 126.88 46763 09/26/01 DES018 DESERT ELECTRIC SUPPLY 1089.25 46764 09/26/01 DESO40 DESERT JANITOR SERVICE 4833.50 46765 09/26/01 DES060 DESERT SUN PUBLISHING CO 3301.70 46766 09/26/01 DES065 DESERT TEMPS INC 2476.62 46767 09/26/01 DIE050 DIETERICH POST 206.71 46768 09/26/01 DOU010 DOUBLE PRINTS 1 HR PHOTO 32.26 46769 09/26/01 DOU200 LES DOUGLAS 38.50 46770 09/26/01 DRU100 DRUMMOND AMERICAN CORP 3587.57 46771 09/26/01 ELM100 ELMS EQUIPMENT RENTAL INC 9905.00 46772 09/26/01 END051 ENDICOTT ENTERPRISES 117.15 46773 09/26/01 EXP200 EXPRESS DETAIL 850.00 46774 09/26/01 FER200 FERRIS, JOHNSON & ASSOC 6340.61 46775 09/26/01 GAS010 GASCARD INC 67.96 006 0�'a, ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 12:01PM 09/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 46776 09/26/01 GCS010 GCS WESTERN POWER & EQUIP 107.44 46777 0.9/26/01 GE0010 GEORGE'S GOODYEAR 66.00 46778 09/26/01 GRA010 GRANITE CONSTRUCTION CO 419091.55 46779 09/26/01 GUM050 BRAD GUMMER 77.00 46780 09/26/01 HAR100 JOHN HARDCASTLE 73.44 46781 09/26/01 HEG050 JIM HEGGE 50.00 46782 09/26/01 HIG010 HIGH TECH IRRIGATION INC 386.62 46783 09/26/01 HIL150 HILTON FARNKOPF & 10506.55 46784 09/26/01 HOA010 HUGH HOARD INC 475.34 46785 09/26/01 IND030 INDIO SHOE STORE INC 164.48 46786 09/26/01 INL200 INLAND POWER EQUIPMENT CO 47.06 46787 09/26/01 JIF100 JIFFY LUBE/AFMS 246.47 46788 09/26/01 JPRO10 JP REPROGRAPHICS 262.80 46789 09/26/01 JUD010 JUDICIAL DATA SYSTEMS COR 121.08 46790 09/26/01 KEI010 KEITH COMPANIES 2074.65 46791 09/26/01 KIN100 KINER/GOODSELL ADVERTISNG 3000.00 46792 09/26/01 KOA100 KOALA -TEE PRINTING 387.68 46793 09/26/01 KRI100 BRUCE KRIBBS CONSTRUCTION 3804.00 46794 09/26/01 L00010 LOCK SHOP INC 34.40 46795 09/26/01 LOW100 LOWE'S COMPANIES INC 100.53 46796 09/26/01 LUN050 LUNDEEN PACIFIC CORP 2400.00 46797 09/26/01 MEY100 MEYERS 7423.00 46798 09/26/01 NAW010 RON NAWROCKI 3400.00 46799 09/26/01 NIC101' NICKERSON & ASSOC INC 10723.00 46800 09/26/01 OFF005 OFFICE DEPOT INC 667.09 46801 09/26/01 OUT100 OUTDOOR SERVICES INC 100.00 46802 09/26/01 PAC045 PACIFIC ENGINEERING SUPLY 164.50 46803 09/26/01 PAR125 RACHEL PARRISH 24.50 46804 09/26/01 PER010 RONALD A PERKINS 26.78 46805 09/26/01 PET100 PET PICKUPS 527.89 46806 09/26/01 PIN050 PINK INC 50.00 46807 09/26/01 PRI020 THE PRINTING PLACE 856.78 46808 09/26/01 PRI070 PRINTING SOLUTIONS 1043.08 46809 09/26/01 RAL050 RALPHS GROCERY CO 13.82 46810 09/26/01 RAN040 RANDAL'S PLUMBING 130.76 46811 09/26/01 RAS020 RASA - ERIC NELSON 2445.00 46812 09/26/01 RES005 RESERVE ACCOUNT 4000.00 46813 09/26/01 RIV080 RIVERSIDE COUNTY HEALTH 2245.00 46814 09/26/01 RJM100 RJM DESIGN GROUP INC 6753.73 46815 09/26/01 SAX100 SAXON ENGINEERING SERVICE 6160.00 46816 09/26/01 SKY200 SKYTEL 16.23 46817 09/26/01 SMA010 SMART & FINAL 95.09 46818 09/26/01 SOCO10 THE SOCO GROUP INC 93.92 46819 09/26/01 SOU007 SOUTHWEST NETWORKS, INC 22101.10 46820 09/26/01 SOU100 SOUTHLAND GEOTECHNICL INC 1410.00 46821 09/26/01 SPRO10 SPRINT 808.01 46822 09/26/01 STA045 STAN'S AUTO TECH 712.78 46823 09/26/01 STA050 STAPLES 162.05 46824 09/26/01 STA150 STATER BROS 11.98 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 12:01PM 09/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 46825 09/26/01 SUN075 SUNLINE TRANSIT AGENCY 1365.00 46826 09/26/01 SUN080 SUNLINE SERVICES GROUP 504.50 46827 09/26/01 TOP010 TOPS'N BARRICADES INC 2038.49 46828 09/26/01 UCB000 UC BERKELEY EXT 170.00 46829 09/26/01 UNI100 UNITED PARCEL SERVICE 8.00 46830 09/26/01 USH100 USHERWOOD & ASSOC OF CAL 180.74 46831 09/26/01 VAN075 VANDORPE CHOU ASSOC INC 1537.50 46832 09/26/01 VID050 VIDEO DEPOT 18.75 46833 09/26/01 VIP100 V I PEOPLE INC 359.38 46834 09/26/01 VOG050 CHRIS A VOGT 775.48 46835 09/26/01 VON010 VON'S C/O SAFEWAY INC 17.97 46836 09/26/01 WIN010 WINSTON TIRES 1119.71 46837 09/26/01 WORl00 WORLDCOM 914.00 46838 09/26/01 XER010 XEROX CORPORATION 228.98 46839 09/26/01 YOU100 YOUNG ENGINEERING SERVICE 4340.00 CHECK TOTAL 576,565.70 Z r r-4 N M V' to lD r m m CD Q� Q N N r-4 C; O E+ Z O �D N 0, U Ln c O w F N N N N N N N N (N N N N U a% m m m m a% 01 01 0) m aN Qa CO H H H H H H H H F H H H uO M •• O O O O O O O O O O O r [� O O o Cl O O O O to O O N ,-� Z W F Z U� M c O D� x O N LO M ri N M Ln ul >+ O .� Q E a Q O O O O O O O O O O O O O O O O O o O Ln O o x ui cn U� Ln a c4 v; o W N al M M N cL' M L) > H F W H r+ O cn cn > cn W W O 43 a a H a a w w H w E U) a o a a a H a H ..a .a .a w ,4 a a w Q w< < FL x< x Q aC Q a< x rS rt Z Z H x H U) H Cn H O H O H Cn H U H H O H E-F O H O U O fn O Cn O � O O cn O Cn O 0 O -1 O O W H Cn H Z F Q H H U E-+ U H rs H ff U H H H U H D x a a x x a a a x z H a m x a z U au cc: a w W U cz U x m a W a H a O O O O O O O O O O O < O > a 00 o o 0 0 0 0 0 o 0 a no 00 o 0 CC) z o Z U Z Z Z Z Z Z Z Z Z Z z Z Z Z z Z Z Z Z Z Z H cn O W o W o W o W o G] o W o W o w o w o w w w cn w Ga > > [z > [_ > Lt., > Lu > w > Cu > t.., > CL > W > E- a w w w w W w w w w w a U a a D: cz a a rx rx cx a F w 44 U W 0 H o a O \D O w ri rn > i > pq )n c o M v ,-+ 00 i U) r z z x Ln r o rn m o r rn rn m H H O lD r co l0 %.D co r O %lD C' H ,Z, '-a 1-4 ri r-1 e-i .-4 -4 .-i .--1 %D o H r-I r-1 r-4 r-1 r-4 r'1 0 ri Cn z a Q oa w m cz � o o w H rz 0 o O o o o O 17 OD c W O O O O al to O O O u") N m O O O O c v O O O -T 0 rn O r OD r r OD r o r ri rn m M M N (") N O N F Z O O o 0 o O o 0 0 O c N 0 0 o O o o O 0 O o o Un O o O O O O O O O O O O v N U U r-I r♦ r-1 .-I ,-i r-1 r-1 .-+ r-1 .-� r-1 .-+ r� O O O O Cl O O O O O O 0 O U F-1 > H (n U a o E-H a 0 F H O in Cn W >. 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NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 46716 09/24/01 &01538 LIZA BLISS 46717 09/24/01 ACE010 ACE HARDWARE 46718 09/24/01 G00050 GOOD FRIENDS & COMPANY 46719 09/24/01 HOL005 HOLIDAY INN 46720 09/24/01 IMPO10 IMPERIAL IRRIGATION DIST 46721 09/24/01 IMPO11 IMPERIAL IRRIGATION DIST 46722 09/24/01 KIN100 KINER/GOODSELL ADVERTISNG 46723 09/24/01 LAQ040 LA QUINTA CHAMBER COMMERC 46724 09/24/01 NEX010 NEXTEL COMMUNICATIONS 46725 09/24/01 ROS010 ROSENOW SPEVACEK GROUP 46726 09/24/01 SOU002 SOUL OF CHINA 46727 09/24/01 VER200 VERIZON 46728 09/24/01 VER210 VERIZON INTERNET SOLUTION CHECK TOTAL 3:29PM 09/24/01 PAGE 1 PAYMENT AMOUNT 120.00 838.24 592.20 500.00 325.71 200.00 9162.13 210.00 2310.64 18614.87 306.53 161.35 69.00 33,410.67 022 f J Z v N M C' Ln l0 r m m O -4 N M U) w m O .--4 N M �0 r OD r, r 1 r-4 .--4 -4 r-1 M a v 7 yr -. c M 9 F z r-I O c 0) U C7 0 C? 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M 0 O O O Ln O O O O O O O O O O O O O O O O O O O r O Ol 1 H m 01 O1 (m m m O) Ol m O1 m m m Ol a) m 0) m 14 1p U U LO to I U') 4.0 LO to t0 l0 al w U-) %.0 Lr) U') tD w tD to w LO H 1-4 Q O O O O C' V' O c O a O c O O O -cr c O c v' %T c O 0 w C 1.4 4 N N C' N cT N v N c c C N N c N N N N '+ v (D C9 U Z z D; Cn Cn W H H £ a a a as as as a a a a a a a as a a a a E+ E+ £ to 0 D O O M a O 0 O 0 0 0 O O O O O O a s O Z O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w W U o z a a w x W x m a m x rz z a x z x W M >> H 0 0 U' 0 u u U' u u 0 u 0 0 U' u O 0 U' 0 Q Q W < Lr) m U W w W W W w W W w w w w W W W w w w a a s �d H U U U U U U U U U U U U U U U U U U a a s z Q a Q Q Q Q Q a a Q Q Q Q Q Q Q Q a a W W x 0 > > > > > > > > > > > > > > > > > > z I V) V) U x w W w W w W w W w w w w w w w W w w Q o o x a a a a a a a. a a a a. a s a. a a a a x W H 00 a o cn cn cn cn cn cn cn cn cn cn cn cn cn cn cn cn cn U O O U CQ " Z 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 W z Q 0 11 1 H a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 >+ OI a x o W z z z z z z z z z z z z z z z z z z N a D; w w a H a s o z z x m m m to m m m m m m m m m m m m m m 0 a a o H H a W o 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 O 0 W cn z x a z x x a rx x a x x cz cz x D: x x a x cz a cn > H Cv W z 0 > O O O O O O O O O O O O O O O O O O O O O O N O M O O cr -4 . -1 1-4 -4 -1 H ri 1-4 '-+ 1-4 r-1 r-1 1-4 1-4 -i 1-4 1-4 �l 1-4 O O O }4 H H O O O O O O O O O O O O O O O O O O O O O U H z z o1 x cn cn cn cn cn cn m cn cn cn cn cn cn cn cn cn cn cn m •//J� 2 4 U H H H < W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U x a z o: a rz x x ac o: a ac x cz a s cz x a a a cn > z ON O e, Ln 9 o E• Z e-4 O a' CN \ M x m U U 0 O W CW7 � E Q CO E• E4 a a r- N •• c O M E• O O z E+ W z a' O% E 5 N �O >+ O CL Lr) O M O •-1 01 a a Q Q z E• U E� O O > O EZI H E 4 U) E 4 U P U H a > a E• a O H v) O W O > fl: A z 0 z U W Z z z H W O > E4 > o x z (n a4 H w U4 U W H 0 cx O Ln O w r > I > CA N 01 z z •a o H (] H :D '-4 O H z Q Z a � w w rz 1 O O w E4 M rn o W .-+ o co o D r rn z N o kD E+ z c N O L O 0 a u� U U cV Q O O 1 U') Z 0 H E-4 a 0 M C/) 0 O E-E u') w C1. z Q cz W I E• Q Z W E-r H a z m H z z a 0 0 >+ a N N Q W4 H H a Q 0 x a a o w w z > > E+ w W z O > o O a O Iq O >H N N U E- cz a Q U > > O a ri M a E• 0 E• H z w E a a ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 46707 09/18/01 AZT200 AZTEC RENT -A -CAR 46708 09/18/01 CAL040 CALIFORNIA VISION SERVICE 46709 09/18/01 CAN050 CANADA LIFE ASSURANCE CO 46710 09/18/01 LAQ050 LA QUINTA CITY EMPLOYEES 46711 09/18/01 PRI050 PRINCIPAL MUTUAL 46712 09/18/01 RIV040 RIVERSIDE CNTY DEPT CHILD 46713 09/18/01 SUP100 SUPPORT PAYMENT CLEARING- 46714 09/18/01 UNIO05 UNITED WAY OF THE DESERT 46715 09/18/01 UNU050 UNUM LIFE INS CHECK TOTAL 1:02PM 09/18/01 PAGE 1 PAYMENT AMOUNT 154.37 1065.78 555.18 429.00 47135.22 426.50 150.00 179.00 2087.77 52,182.82 O Ln W N rn c rn O H z 0 m � � ON x U c7 c7 M rn rn rn m rn m rn rn o W H E ON rn rn rn o, m m rn m O Q W W rn rn rn rn m rn m rn rn Qa no E+ F F H F F E+ F H F F. 01 a .. M .4 m m o m e 0 0 o r E 4 M y r -+ 0 Ln � LO o o r -+ z H W z Nr U') rn o c �o o rn r O N N to LO N m LO N to r m }� O .-4 O L v N m .-a O .-1 N Q' N a 17 r m m o N O O 0 r M r r1 O N LO O O r c �n Ln 0 rn L� 0 a 0 rn r Ln LO 0 N M N M Lr) r co r-1 O Lr) c � > w O r F-1 >+ N � a• a 1 � • 1 3 W x x • cn cn 0 w U z z F z z z a z a W a a .a a a s x a H a a s O o< a U< ¢ a a s z< a s z " " E• g E-� z E- a E• H u E+ C7 E-+ O E• H O H F O 0 0 < O 1 O O I O I O I O cn 0 W H Q Q F cn F u: F E+ cn cn H F F H z H O F H F z O z z >`+ >4 >4 + H a a x a H oG Cl) a 4-) a ►-1 F-+ c7G a i.) a 4-1 a a 0" O O O O z 0 w O O U) O N O m O D O > a a s 0 z 0 F 1 0 --1 0 x .a 0 4 0 -,-1 0 -,A 0 H 0 z U U) c/) z o z z 0 z F< z 0 z 0 z 0 z ..7 z 1-A Cn z z W " W W W W �4 F W W 14 W 1� W w aQ, > cn > w > a > a z > a > a > a > 0 > O V) F F > a a x o a a a vFi UW r+ r 1 O 1-+ 0 a a• I I o o w d o o c > I > fn m 0 rn r r r z z N U-) -4 m O O Q1 LO qr O � r-4 .--4 m H z m q• .--I N M M M 0 ul r o m z z o < z a < w w m a 1 0 O w H a 0 0 0 0 0 0 0 0 0 0 0 w o 0 0 0 0 0 0 0 0 0 0 o o O O o 0 0 o O O o O fn Cn Ln r M r 1 m .--+ -1 Q� z O O fn M N M (M N N N M r r N N N N N N N N N F z M M O O o o O O o O O M LO Lr) O O O O O O O O O O N N O O O O O O O O O U U < o o O O O O O O O O O r-i 4 r-4 r-1 -1 -4 -1 r-1 1--1 .--1 CW 0 1 U O U ' F 1-+ U W + z a > w x H w U W U O Q W cn z a a rn a o z z W U W Ol W 0 � Q Q V Q Q FH F 1-1 O O z 2: O z I I I W U E2: U r-1 z z H H W Ea-4 < .a �4 W a Q W .a z ra W a W s z m a F z Q< a s 0 1-1 E-4 3 w h1 Q o rC H H H co a 0 .a >i a U U [v 0 z U U a O W rl aG w w F1 rS 0 z z W a H E a O F F .a z F1 F1 > a h1 O a 0 N N Q Q < a s 1-+ z z U) z < Q U U a a s x cn 0 0 E-+ 4+ w z 0 > 0 0 0 0 O o 0 0 o Ln o 0 0 0 c Ln L) Ln Ln c o 0 1n O >+ cV N O O O O O O r-1 O O O F F H .a z > a F 1 O U H N N Q Q Q a s H z z z Q U Q Q U U a a s a cn o 0 N OD N CC) r-1 N s a F O E- F z W a a N Q a w CO O F 027 1)_a A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 2:50PM 09/18/01 PAGE 1 46569 DEF 08/23/01 2300.00 LAQ300 LA QUINTA MEALS ON WHEELS COMMUNITY SVC GRANT TOTAL VOIDED 2,300.00 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF 09:10AM 09/25/01 PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 45608 DEF 06/07/01 25.00 &01435 M R SOMERS CONSTRUCTION REFUND BUSINESS LIC OVERPAYM' TOTAL VOIDED 25.00 029 0,46 T a f 4hf 4 ep a" AGENDA CATEGORY: BUSINESS SESSION: L COUNCIL/RDA MEETING DATE: October 2, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Insurance Requirement PUBLIC HEARING: for the La Quinta Historical Society RECOMMENDATION: As deemed appropriate by the Redevelopment Agency Board. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Redevelopment Agency (Agency) and the La Quinta Historical Society (Historical Society) entered into an Operating and Use Agreement on March 7, 2000, as provided as Attachment 1. Contained in the Operating and Use Agreement, under section 3(e), the Historical Society is to provide general liability insurance and exhibit insurance to the satisfaction of the Agency. The exhibit insurance is to cover the property belonging to the Historical Society, which includes the artifacts and collections. The Historical Society is requesting the exhibit insurance requirement be deleted from the Operating and Use Agreement, as provided in Attachment 2. The Society is not requesting funding from the Agency or the City to cover the cost of the exhibit insurance. Section 16 of the Operating and Use Agreement allows for amendments to the Agreement by the mutual consent of the parties by an instrument in writing signed by both parties. An addendum to the Agreement is provided as Attachment 3 should it be deemed appropriate by the Agency Board to delete the exhibit insurance requirement. 030 FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: 1. Authorize the addendum to the Operating and Use Agreement between the La Quinta Redevelopment Agency and the La Quinta Historical Society deleting the exhibit insurance requirement; or 2. Do not authorize the addendum to the Operating and Use Agreement between the La Quinta Redevelopment Agency and the La Quinta Historical Society deleting the exhibit insurance requirement; or 3. Provide staff with alternative direction. Respectfully 1submitted, Dodie Horvi Attachment: mmunity Services Director Approved for submission by: (I /� �e"1111 Thomas P. Genovese, Executive Director 1. Operating and Use Agreement 2. Correspondence from the La Quinta Historical Society 3. Addendum to the Operating and Use Agreement 031 S:\Community Services\CCReports\CC.159.Insurance Requirement Historical Society.wpd 4 ATTACHMENT 1 OPERATING AND USE AGREEMENT THIS OPERATING AND USE AGREEMENT is made and entered into this day of February 2000, by and between the La Quinta Redevelopment Agency, a public entity, hereinafter referred to as the "Agency, and the La Quinta Historical Society, a nonprofit corporation herein referred to as the "Society." WHEREAS the Agency is in the process of acquiring certain Premises and improvements located at 77-885 Avenida Montezuma in the City of La Quinta ("City"), particularly described in Exhibit "A" attached hereto and incorporated herein by this reference (the "Premises") in Project Area No. 1 for the purposes of rehabilitating and ultimately expanding the Premises as a public museum pursuant to the authorization in the Redevelopment Plan for expenditures on cultural facilities; and WHEREAS the Agency desires that these properties be maintained as an historical museum by the Society; and WHEREAS it is contemplated that the Agency shall continue to own the Premises during all renovation and expansion construction phases and that the Society shall operate the facility in cooperation with the Agency pursuant to the terms of this Agreement; and WHEREAS the Society has operated the site previously and sponsored related programs since February 13, 1994; 0 3 A, 1 '- 004 NOW THEREFORE the parties hereto agree as follows: 1. TERM This Agreement shall be for a term of one (1) year, commencing on March 15, 2000 and terminating on March 14, 2001. 2. RENEWAL This Agreement shall be automatically renewed each year unless either party gives a minimum of thirty (30) days written notice of intent to terminate. 3. RESPONSIBILITIES OF THE LA QUINTA HISTORICAL SOCIETY During the term of this Agreement, the Society shall provide the resources necessary to: a. Operate the Historical Society Museum free of charge to the public a minimum of twenty-seven (27) hours per week for public visits from October through May of each year (hours of operation: Wednesday — Saturday, 10:00 a.m. — 4:00 p.m., Sunday, 1:00 — 4:00 p.m.) and a minimum of 12 hours for public visits during June and September (hours of operation: Friday -Sunday, 10:00 a.m. — 2:00 p.m. b. Provide all necessary indoor staffing and janitorial services; 2 033 �,'UJ C. Secure and display significant historic collections of photographs, furniture, books and other materials which accurately portray the historic development of the City of La Quinta and the Coachella Valley; d. Promote the public use of these facilities through local and appropriate regional media; e. Provide general liability insurance and exhibit insurance to the satisfaction of the Agency; f. Provide educational programs such as speakers and field trips for students and adults; g. Pay for all utility costs associated with operation of museum and grounds (e.g. water, phone, electric, sewer, cable television, gas). 4. RESPONSIBILITIES OF THE AGENCY During the term of this Agreement, the Agency, through its appropriate agencies, shall provide the resources necessary to: a. Repair interior and exterior damage and/or breakage to said Premises and structural contents thereof (not to include damage to exhibit materials); b. Provide maintenance of Premises including landscaping and parking lot areas; 3 0.34 ��Uo C. Secure fire and property liability insurance or self-insurance. The property insurance shall not include coverage for the exhibit materials. 5. USE OF PREMISES The Premises shall be used for no other purpose than display of historic collections, administration of education programs and Society sponsorship of meetings for fundraising or to conduct official Society meetings, and to support operation of the museum and its goals without the written consent of Agency, and Society shall not allow the facility to be used by any other individual, group or organization for any purpose without express written consent of Agency. The use and operation of the Premises by the Society shall be in accordance with all ordinances, resolutions, rules, regulations and laws of the City of La Quinta and' any Federal, State or local governmental agency of competent jurisdiction. 6. ALTERATIONS Society agrees not to make or allow to be made any change, alteration or addition to or in any of the Premises or improvements without first obtaining written consent of Agency. All such alterations shall be made by Society at its own expense and Agency shall be held harmless from any costs or liens as a result of such alterations or improvements. 2 7. CONTRACT ADMINISTRATION The individual from the Society designated to be the principal and representative .for performance pursuant to this Agreement is: Its President or his/her designee. The officer of the Agency in charge of administering this Agreement is: City Manager or his designee. 8. TERMINATION After the initial one (1) year term, this Agreement may be terminated at any time by either party, with or without cause upon thirty (30) days written notice. 9. ACCESS Agents of the Agency or City may enter the Premises at any and all times for the conduct of municipal business or to inspect the Premises for compliance with the municipal code and other applicable laws, or in response to an emergency situation that imperils life, limb or property. 10. INDEPENDENT CONTRACTOR Neither the Agency nor any of its employees shall have any control over the manner, mode or means by which Society, its agents, or employees, perform the services required herein, except as otherwise 5 036 C. 0 8 13. CONFLICT OF INTEREST No officer or employee of the Agency shall have any personal interest, direct or indirect, in the Agreement nor shall such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Society warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 14. COVENANT AGAINST DISCRIMINATION Society covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Society shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 15. INTEGRATED AGREEMENT This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 037 7 k:.. 9 16. AMENDMENT This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 17. SEVERABILITY In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent'of the parties hereunder. 18. AUTHORITY The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 19. SUCCESSORS AND ASSIGNS All provisions of this Agreement are binding upon any successors, assigns and representatives of the parties hereto and inure to the benefit of any successors and assigns of the parties hereto. 038 8 C.10 set forth. Society shall perform all services required herein as an independent contractor with only such obligations as are consistent with that role. Society shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of the Agency. 11. INDEMNIFICATION The Society shall defend, indemnify and hold harmless the Agency and the City, its officers, employees, representatives and agents, from and against any and all attorneys' fees for injury to or death of person(s), for damage to property (including property owned by the Agency) and for errors and omissions committed by Society, its officers, employees, and agents, arising directly out of or related to Society's performance under this Agreement, except to the extent of such loss as may be caused by Agency's or the City's own negligence or that of its officers or employees. 12. CALIFORNIA LAW This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Society covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 039 6 C11 IN WITNESS WHEREOF the parties have executed this Agreement on the day and year first written above. ATTEST: BY: Agency Secretary APPROVED AS TO FORM: LA QUINTA REDEVELOPMENT AGENCY Executive Director Dawn C. Honeywell, Agency Counsel/City Attorney REVIEWED AND APPROVED: By: President, La Quinta Historical Society \\LAQUINTA\VOL1 \SHARED\citymgr\BRITT\OPERATING AND USE AGREEMENT.doc 040 9 12 ATTACHMENT 2 Joseph A. Irwin 44-065 Camino La Cresta La Quinta, CA 92253-3950 760-360-9851 j.a.irwin@worldnet.att.net September 8, 2001 Dodie Horvitz Director, Community Service Department City of La Quinta 78-495 CalleTampico La Quinta, CA 92253 Dear Dodie: The La Quinta Historical Society's Executive Committee has asked that I raise the question of insurance as provided in Section 3e. of the Operating and Use Agreement between the La Quinta Redevelopment Agency and the Society. Specifically it requires the Society to provide general liability insurance and exhibit insurance to the satisfaction of the Agency. I spent many hours discussing this agreement and related real estate transfer with Mark Weiss and Dawn Honeywell during 1999, which culminated in the agreement's approval by Council and execution in February, 2000. The parties intended to transfer all rights to the real estate but that title to Museum artifacts would remain with the Society. The City asked that we obtain exhibit insurance for the value of our artifacts which we promised to do without fully realizing all of the costs and volunteer -hours that we were required to fulfill our promise. . It took a little time to identify a suitable insurance carrier for this unusual type of cover and then learned that an appraisal of the artifacts was required before a policy could be issued. It took additional time for us to. locate an appraisal firm that was competent and experienced in appraising museum artifacts such as ours. The Society recently obtained a 41 page formal appraisal, a copy of which is enclosed, at a cost of $4,000 and about 150 volunteer hours expended to assist in preparing the inventory. The appraiser determined that the artifacts examined had a replacement cost of $80,428. I have since obtained a quote from Monarch E&S Insurance Services for that value at an annual premium of $1,798.75. That policy has not been bound. 041 C', I j I recently asked Barbara how she would replace the collection if the artifacts were lost in a fire or other catastrophe. She said she and other Board members knew of no other similar collection of substance that she could turn to. The articles are unique to La Quinta and could not be purchased from art dealers or other vendors. Since she would be unable to replace the artifacts at any cost, the insurance money would be deposited in the bank and used for other, as yet undetermined, purposes. Our inability to identify any potential method of replacing these artifacts has led us to question the very concept of insurance in this case. If, for example, we lost a collection of valuable paintings by Monet we could use the insurance proceeds to purchase other works of art by Monet or comparable artists. Obviously these artifacts of La Quinta and its environs cannot be found at the Home Depot or from any other source that we know of. Thus our insurance policy becomes purely a financial instrument. We don't know what the Board would decide to do with the proceeds in case of a loss but we do know they could not use those funds to purchase replacement artifacts. With these thoughts in mind we have begun to question the wisdom of obtaining exhibit insurance as a practical matter and would appreciate your thoughts as to possible alternatives. I suspect that staff might begin to develop similar questions if the artifacts were owned by the City. The artifacts just cannot be replaced. The Society is prepared to waive any liability from the City with respect to the loss of museum exhibits, except for loss due to negligence or otherwise caused by the City. Is it not time reexamine the operating agreement? We would certainly appreciate any comments and suggestions that you might offer. During earlier contract negotiations, Mark and Dawn asked that our General Liability insurance policy be increased from one to two million dollars which we bound on January 10, 2000. Mark indicated that you would like some documentation to that effect and I have obtained the enclosed Certificate of Liability Insurance from our broker. If you have any further questions, please call. Enc. Hemmerdinger Fine Art Appraise Certificate of Liability Insurance 042- HEMMERDINGER FINE ART AND APPRAISAL www.artandappraisal.com (760) 340-5460 21 April 2001 A-95-01 Barbara J. Irwin, on behalf of: La Quinta Historical Society 44065 Camino La Cresta La Quinta, CA 92253-3950 (760) 360-9851/ Fax (760) 772-1194 / email: BARBIEILQ@aol.com Re: Appraisal of La Quinta Historical Society collections. SCHEDULE OF VALUABLE POSSESSIONS: 1 Room 1 (Geologic and Ethnographic} $ 9,780..00 2 Room 2 (Agriculture Industry and Film) $10,623.00 3 Room 3 (Hotel and Modern Era) $13,840.00 4 Main Entry (Art and Ethnographic) $14,150.00 5 Office (Art and Photographic Archives) $14,725.00 6 Storage Unit $17,310.00 TOTAL VALUE THIS COLLECTION: $80,428.00 William Hemmerdinger, Ph. D Catherine Hemmerdinger, M. A. 43-409A Martini Court Palm Desert, California 92260 043 V _ C� OF �ti Addendum to the Operating and Use Agreement This is an addendum to the Operating and Use Agreement is made and entered into this 2nd day of October, 2001 by and between the La Quinta Redevelopment Agency, a public entity, hereinafter referred to as the "Agency", and the La Quinta Historical Society, a nonprofit corporation herein referred to as the "Society". The Agency and the Society entered into an Operating and Use Agreement dated March 7, 2000 in which the Society agreed to certain conditions. Section 3(e) of the Operating and Use Agreement states that the Society will "provide general liability insurance and exhibit insurance to the satisfaction of the Agency." The Society has requested that the condition requiring exhibit insurance be deleted from the Operating and Use Agreement, as provided in Exhibit A. As specified in Section 16 of the Operating and Use Agreement "This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties." The Agency agreed to delete the condition of exhibit insurance from Section 3(e) of the Operating and Use Agreement at their regularly scheduled meeting of October 2, 2001. In witness whereof the parties have agreed to this addendum to the Agreement dated March 7, 2000, and have executed this Addendum on the day and year first written above. ATTEST: LN JUKE S. GREEK Agency Secretary APPROVED AS TO FORM: M. KATHERINE JENSON, Agency Counsel/City Attorney LA QUINTA REDEVELOPMENT AGENCY THOMAS P. GENOVESE Executive Director REVIEWED AND APPROVED: BY: President, La Quinta Historical Society 044 C� 1 d Exhibit A Joseph A. Irwin 44-065 Camino La Cresta La Quinta, CA 92253-3950 760-360-9851 j.a.irwin@worldnet.att.net September 8, 2001 Dodie Horvitz Director, Community Service Department City of La Quinta 78-495 CalleTampico La Quinta, CA 92253 Dear Dodie: The La Quinta Historical Society's Executive Committee has asked that I raise the question of insurance as provided in Section 3e. of the Operating and Use Agreement between the La Quinta Redevelopment Agency and the Society. Specifically it requires the Society to provide general liability insurance and exhibit insurance to the satisfaction of the Agency. I spent many hours discussing this agreement and related real estate transfer with Mark Weiss and Dawn Honeywell during 1999, which culminated in the agreement's approval by Council and execution in February, 2000. The parties intended to transfer all rights to the real estate but that title to Museum artifacts would remain with the Society. The City asked that we obtain exhibit insurance for the value of our artifacts which we promised to do without fully realizing all of the costs and volunteer -hours that we were required to fulfill our promise. . It took a little time to identify a suitable insurance carrier for this unusual type of cover and then learned that an appraisal of the artifacts was required before a policy could be issued. It took additional time for us to locate an appraisal firm that was competent and experienced in appraising museum artifacts such as ours. The Society recently obtained a 41 page formal appraisal, a copy of which is enclosed, at a cost of $4,000 and about 150 volunteer hours expended to assist in preparing the inventory. The appraiser determined that the artifacts examined had a replacement cost of $80,428. I have since obtained a quote from Monarch E&S Insurance Services for that value at an annual premium of $1,798.75. That policy has not been bound. 045 N' C! 1 I recently asked Barbara how she would replace the collection if the artifacts were lost in a fire or other catastrophe. She said she and other Board members knew of no other similar collection of substance that she could turn to. The articles are unique to La Quinta and could not be purchased from art dealers or other vendors. Since she would be unable to replace the artifacts at any cost, the insurance money would be deposited in the bank and used for other, as yet undetermined, purposes. Our inability to identify any potential method of replacing these artifacts has led us to question the very concept of insurance in this case. If, for example, we lost a collection of valuable paintings by Monet we could use the insurance proceeds to purchase other works of art by Monet or comparable artists. Obviously these artifacts of La Quinta and its environs cannot be found at the Home Depot or from any other source that we know of. Thus our insurance policy becomes purely a financial instrument. We don't know what the Board would decide to do with the proceeds in case of a loss but we do know they could not use those funds to purchase replacement artifacts. With these thoughts in mind we have begun to question the wisdom of obtaining exhibit insurance as a practical matter and would appreciate your thoughts as to possible alternatives. I suspect that staff might begin to develop similar questions if the artifacts were owned by the City. The artifacts just cannot be replaced. The Society is prepared to waive any liability from the City with respect to the loss of museum exhibits, except for loss due to negligence or otherwise caused by the City. Is it not time reexamine the operating agreement? We would certainly appreciate any comments and suggestions that you might offer. During earlier contract negotiations, Mark and Dawn asked that our General Liability insurance policy be increased from one to two million dollars which we bound on January 10, 2000. Mark indicated that you would like some documentation to that effect and I have obtained the enclosed Certificate of Liability Insurance from our broker. If you have any further questions, please call. Enc. Hemmerdinger Fine Art Appraisc- Certificate of Liability Insurance Tity/ Sep 4 AGENDA CATEGORY: BUSINESS SESSION: cg-- COUNCIL/RDA MEETING DATE: October 2, 2001 CONSENT CALENDAR: Consideration by the La Quinta Redevelopment Agency of a Resolution of Inducement to Facilitate the Application by DC & TC, LLC. for 4% Low and Moderate Income Housing Tax Credits to Develop an Affordable Senior Citizen Rental Apartment Project at the Northwest Corner of Jefferson Street and Avenue 48 and Pertaining to the Agency's Provision of Additional Financial Assistance to the Project RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of Inducement of the La Quinta Redevelopment Agency that facilitates the application by DC & TC, LLC for 4% Low and Moderate Income Housing Tax Credits; authorizes the Agency Chair and Executive Director to execute the necessary documents; authorizes the Executive Director to issue up to $8 million in tax exempt financing to service the construction and permanent financing needs of the Miraflores Senior Apartments; pay the $300.00 filing fee; and direct staff to amend and schedule a public hearing on the amended Affordable Housing Agreement by and between the La Quinta Redevelopment Agency and DC & TC, LLC to facilitate project financing through the 4% Low and Moderate Income Tax Credits. FISCAL IMPLICATIONS: This action would result in the expenditure of $300.00 for the California Debt Limit Allocation Committee (CDLAC) application fees. This expense will be funded from funds appropriated for this project. If the Agency Board approves the proposed Amendment to the Affordable Housing Agreement, the Agency would need to fund an additional $3.5 million for this project. These funds would be derived from the Project Area No. 1 and Project Area No. 2 unallocated Housing Fund revenue. BACKGROUND AND OVERVIEW: The Agency Board approved an Affordable Housing Agreement on November 21, 2000 that facilitated the construction of 118 senior apartment units in the Miraflores neighborhood. This Agreement provided that the Agency would fund up to $6.0 million or 39% of the $15.5 million of development costs to generate 118 senior units affordable to very low and low income households. These units would remain affordable to these households for 55 years. 047 G:\WPDOCS\ccfsResolndu.doc The developer, DC & TC, LLC proposed to fund the remaining $9.5 million of development costs through a combination of private financing, developer equity, and 9% Low and Moderate Income Tax Credits. The 9% Tax Credits were slated to fund $6.6 million or 70% of the $9.5 million. DC & TC, LLC applied for the 9% Tax Credits during the Spring 2000 round. Their application earned 149 out of a possible 153 eligible points. However, they did not receive a tax credit allocation. The only project to receive tax credits in Riverside County was a 166 unit family housing development in Palm Desert. DC & TC, LLC desires to apply for 4% Tax Credits. The Agency Board reviewed their proposal on September 18, 2001 and directed staff to proceed. The 4% Tax Credit applications are due on October 4, 2001. In order to apply, the application must include a Resolution of Inducement that indicates that the Agency approves applying for the 4% Tax Credits, and that the Agency will facilitate the issuance of up to $8.0 million in tax exempt financing (secured by project rents). Agency facilitation means that the Agency will allow its tax-exempt status to be used to issue tax exempt financing for this purpose. If the Agency Board elects to approve the Resolution, then all documents will be completed on October 3rd, and the application will be submitted by 4:00 p.m. on October 4th. Further, a TEFRA (Tax Equity and Fiscal Responsibility) hearing must be held by November 2, 2001. Finally, the Affordable Housing Agreement Between the Agency and DC & TC, LLC must be amended to include provisions applicable to the 4% Tax Credits, and to increase Agency assistance from $6.0 million to $9.0 million or $80,508 per unit. This Agreement Amendment will also require a public hearing. The prior round of 4% Tax Credits was under subscribed in that there was 4% Tax Credits and tax exempt bond allocations left after all projects were funded. Further, projects that were awarded credits earned 60 to 70 points. Based upon 4% Tax Credit Guidelines, DC & TC, LLC believes that this proposal will receive 104 points. If 4% Tax Credits are received, then funding activities would occur in December 2001. The 4% Tax Credits and Agency assistance will facilitate unit rents that are affordable to very low and low-income senior households. These units would remain affordable for a 55-year period. Approving the Resolution authorizes the issuance of up to $8 million of tax exempt financing. These funds will be used initially to underwrite 50% of the construction costs. Approximately $5 million of this amount will then be paid off and $3 million will remain as permanent financing. In order to start this process, the Resolution must be submitted as part of an application that requires a $300 application fee. The recommended action will authorize the issuance of the bonds when needed, authorize the execution of the appropriate document, and payment of the filing fee. Approving the use of 4% Tax Credits would facilitate the development of additional affordable units that will assist the Agency in meeting its housing production obligations. The Agency currently has 501 of a needed 1,798 units in place. This proposal would increase the inventory of covenant -restricted units by 24%. 048 G:\WPDOCS\ccfsResolndu.doc FINDINGS AND ALTERNATIVES: 1. Adopt a Resolution of Inducement of the La Quinta Redevelopment Agency that facilitates the application by DC & TC, LLC for 4% Low and Moderate Income Housing Tax Credits; authorizes the Agency Chair and Executive Director to execute the necessary documents; authorizes the Executive Director to issue up to $8 million in tax exempt financing to service the construction and permanent financing needs of the Miraflores Senior Apartments; pay the $300.00 filing fee; and direct staff to amend and schedule a public hearing on the amended Affordable Housing Agreement by and between the La Quinta Redevelopment Agency and DC & TC, LLC to facilitate project financing through the 4% Low and Moderate Income Tax Credits; or 2. Do not adopt a Resolution of Inducement of the La Quinta Redevelopment Agency that facilitates the application by DC & TC, LLC for 4% Low and Moderate Income Housing Tax Credits; authorizes the Agency Chair and Executive Director to execute the necessary documents; authorizes the Executive Director to issue up to $8 million in tax exempt financing to service the construction and permanent financing needs of the Miraflores Senior Apartments; pay the $300.00 filing fee; and direct staff to amend and schedule a public hearing on the amended Affordable Housing Agreement by and between the La Quinta Redevelopment Agency and DC & TC, LLC to facilitate project financing through the 4% Low and Moderate Income Tax Credits; or 3. Withhold approval and provide staff with alternative direction. Respectfully submitted, ,ry Heronan mmunity Development Director Approved for submission by: homas P. Genovese, Executive Director G:\WPDOCS\ccfsResolndu.doc 049 y� RESOLUTION RDA 2001- A RESOLUTION OF THE LA QUINTA REDEVELOPMENT AGENCY INDUCING THE DEVELOPER TO UNDERTAKE THE ACQUISITION AND DEVELOPMENT OF THE PROJECT AS HEREIN DESCRIBED, AUTHORIZING APPLICATION TO THE CALIFORNIA DEBT LIMITATION ALLOCATION COMMITTEE FOR ISSUANCE OF PRIVATE ACTIVITY BONDS FOR THE PROJECT, DECLARING THE AGENCY'S OFFICIAL INTENT TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF INDEBTEDNESS, AND CONFIRMING THE AGENCY'S APPROVAL OF THE PROJECT WHEREAS, the La Quinta Redevelopment Agency ("Agency"), pursuant to a resolution adopted therefor, entered into that certain Affordable Housing Agreement, dated on or about December 20, 2000 ("Agreement"), with DC & TC, LLC or its successor ("Developer") for the development of an affordable 1 18-unit senior citizen rental apartment complex to remain affordable for a period of 55 years (the "Project") located in the City of La Quinta ("City"); and WHEREAS, concurrent with the Agency's approval of the Agreement and the Project described in the Agreement, the Agreement and the Project described therein were also approved by the City Council of the City ("City Council") by adoption of a resolution approving the Agreement pursuant to the California Community Redevelopment Law (Health & Safety Code § 33000 et seq.), in particular Health and Safety Code Section 33433; and WHEREAS, the purpose of the Agreement and the Project is to address the need for housing available to senior citizens whose income does not exceed moderate income as defined in California law; and WHEREAS, by and through their respective approval of the Agreement, the Agency and the City Council approved the Project; and WHEREAS, the Agreement provides for assistance by the Agency to the Project in the form of a long-term subordinated loan to be repaid from project revenues; and Credits; and WHEREAS, Developer intends to apply for 4% Low Income Housing Tax WHEREAS, Developer has also requested that the Agency consider the issuance of certain tax-exempt bond financing in a principal amount not less than $8,000,000 but not more than $9,000,000, pursuant to applicable provisions of federal law and federal income tax regulations to assist in the development of the Project (the "Bonds"); and WHEREAS, it is in the public interest and for the public benefit that the Agency declare its approval of the use of 4% Tax Credits for the Project and the Agency's official intent to assist the Project through the issuance of the Bonds. G:\WPDOCS\CCReso-COA\ResolnducRDA.doc 050 Resolution RDA 2001- Resolution of Inducement Adopted: October 2, 2001 as follows: NOW, THEREFORE, BE IT RESOLVED, by the La Quinta Redevelopment 1 . The Agency has previously approved the Project and in conjunction with the City Council is undertaking the necessary steps under the California Community Redevelopment Law, in particular Health and Safety Code Section 33433, and subject to the exercise of the Agency's legislative discretion pursuant to the California Community Redevelopment Law, to increase the Agency' assistance by an additional $3,500,000, for a total amount of subordinated long-term debt assistance to the project of $9,500,000 by amendment of the Affordable Housing Agreement. 2. The Agency hereby approves of the Developer's application for 4% Tax Credits. 3. The Agency, subject to all applicable requirements and procedures, intends to issue the Bonds in an amount not less than $8,000,000 but not more than $9,000,000 for the purpose of paying a portion of the costs of developing the Project. 4. The Agency declares that a portion of the proceeds of the Bonds, not exceeding the issuance amount may be used for reimbursement of expenditures for the acquisition and development of the Project that are paid before the date of initial execution and delivery of the Bonds, all in accordance with applicable law. 5. The Developer shall be responsible for the payment of all present and future costs in connection with the issuance of the Bonds, including but not limited to any fees or expenses incurred by the Agency in anticipation of the issuance of the Bonds, the cost of issuing any official statement, rating agency costs, bond counsel fees and expenses, underwriting discount and costs, trustee fees and expenses, and the cost of printing the Bonds. The payment of principal, redemption premium, if any, and purchase price and interest on the Bonds shall be solely the responsibility of the Developer. The Bonds shall not constitute a debt of the Agency. 6. The Agency shall have the right, in its sole discretion, to select bond counsel, underwriter, disclosure counsel, and other professional consultants of its choosing in connection with the issuance of the Bonds. The fees and expense of bond counsel and any professional employed by the Agency in connection with the issuance of the Bonds shall be paid solely from the proceeds of the Bonds or directly by the Developer. 7. The Agency Executive Director is hereby authorized and directed, for and in the name of and on behalf of the Agency, to (i) make an application to the California Debt Limitation Allocation Committee for an allocation of private activity bonds for the financing of the Project, (ii) pay the application fee for the application submittal to the California Debt Limitation Allocation Committee, (iii) take such actions as necessary pertaining to the Certification of Posting of Required Performance Deposit, and (iv) take such other and further actions as may be required to implement the foregoing described application and the purposes of this Resolution. G:\WPDOCS\CCReso-COA\ResolnducRDA.doc 0 1 Resolution RDA 2001- Resolution of Inducement Adopted: October 2, 2001 8. The adoption of this Resolution shall not obligate (i) the Agency to provide financing to the Developer for the acquisition or development of the Project or to issue the Bonds for purposes of such financing; (ii) the Agency or any department thereof or the City of La Quinta or any department thereof, to approve any application or request for, or take any other action in connection with, any environmental, General Plan, zoning, or any other permit or other action necessary to effectuate the Project. 9. The Agency hereby approves of and memorializes the public approval process set forth in the pertinent subsections of 26 U.S.C. § 147. 10. This Resolution is approved expressly for the purpose of satisfying the requirements of federal law with respect to issuance of the Bonds and for the purpose of inducing the Developer to undertake the acquisition and development of the Project. 11. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta Redevelopment Agency held on this 2nd day of October, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: TERRY HENDERSON, Chairperson City of La Quinta, California ATTEST: JUNE S. GREEK, Agency Secretary City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, Agency Counsel City of La Quinta, California G:\WPDOCS\CCReso-COA\ResolnducRDA.doc Q 5 Z T a 0 4tyl 4 4 a" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 2, 2001 CONSENT CALENDAR: 3,1 Consideration of an Approval to Allow the Distribution of a Request for Proposals for Real Property Management Services for the La Quinta Rental Housing Program RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Approve the attached Request for Proposals ("RFP") to solicit bids for property management services for the 45 single family rental properties in the La Quinta Rental Housing Program; authorize transmittal to qualified property management firms; and appoint an consultant selection committee to review the responses, interview selected candidates and provide the Agency with a recommendation. FISCAL IMPLICATIONS: None. Property management costs are paid from rental income. BACKGROUND AND OVERVIEW: The Agency purchased 50 single family homes located in the Cove in August 1995 from Coachella Valley Land. Since that time, five (5) of the units have been sold as affordable units to existing tenants and the remaining forty-five (45) units continue to be rented to very low income, Section 8 certificate recipients as part of the Agency's affordable housing program. These units will continue to be sold as tenants qualify to purchase units, or as units become vacant. The Agency has contracted for property management services since 1995. RSG managed the properties on an interim basis until the Agency entered into a five (5) year contract with La Quinta Real Estate in January 1997 which expires on December 31, 2001. The attached RFP (Attachment 1) is to secure bids from qualified property management firms who can demonstrate their ability to coordinate with the Riverside County Public Housing Authority ("PHA") and comply with the regulations for Section 8 recipients, and provide project financial management, unit rental, tenant relations, and property maintenance services. G:\WPDOCS\ccjh-prop mgmt rfp.doc 053 Staff recommends the Agency Board appoint the consultant selection committee consisting of the following members: Mark Weiss, Assistant City Manager Jerry Herman, Community Development Director John Falconer, Finance Director Frank Spevacek, RDA Consultant Nancy Madrid, RDA Consultant In addition, the Agency Board may appoint one or two members to participate in, or observe the selection procedure, or elect to function as the selection committee. The contract for the firm selected will be brought back to the Agency for final approval. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve the attached Request for Proposals to solicit bids for property management services for the 45 single family rental properties in the La Quinta Rental Housing Program; authorize transmittal to qualified property management firms; and appoint an consultant selection committee to review the responses, interview selected candidates and provide the Agency with a recommendation; or 2. Do not approve the Request for Proposals; or 3. Provide staff with alternative direction. Respectfully submitted, YHerm nmunity Development Director Approved for submission by: Thomas P. Genovese, Executive Director Attachment: 1. Request for Proposals 054 0 G:\WPDOCS\ccjh-prop mgmt rfp.doc October 5, 2001 (name) (company) (address) (city, state, zip) ATTACHMENT #1 "Exhibit A" REQUEST FOR PROPOSALS - PROPERTY MANAGEMENT SERVICES Dear (name) : This letter is to solicit a formal proposal from your firm for property management services for 45 single family rental units in the La Quinta Housing Program which are owned by the City of La Quinta Redevelopment Agency (the "Agency"). Rosenow Spevacek Group, Inc. ("RSG") is under contract with the Agency to serve as their redevelopment and housing consultant. The Agency has requested that we contact a select group of Coachella Valley firms and solicit proposals for property management services. If your firm is interested, please submit two (2) copies of your letter proposal to RSG's office by 5:00 p.m., October 19, 2001. A review team comprised of Agency and RSG staffs will review the proposals and make a final selection by November 21, 2001. The Project The Agency purchased 50 single family homes located in the Cove Area of the City of La Quinta in August, 1995 from Coachella Valley Land, the builder. Since that time, five (5) of the units have been sold as affordable units to existing tenants and the remaining forty-five (45) units continue to be rented to very low income, Section 8 certificate recipients as part of the Agency's affordable housing program. The Agency has approved the sale of two (2) units each year to existing tenants who are able to secureloan approval for a portion of the purchase cost with the Agency contributing a silent, second trust deed loan to fund the gap. If none of the tenants are interested or able to purchase, vacant units may be placed for sale to income -eligible purchasers. The Agency has contracted for property management services since 1995. The current contract is up for renewal and the Agency is soliciting bids from full -service property management companies with proven experience in the rental market. asp RE REQUEST FOR PROPOSALS — PROPERTY MANAGEMENT SERVICES October 5, 2001 Page 2 Property management activities will include coordinating with the Riverside County Public Housing Authority ("PHA") and complying with their regulations for Section 8 recipients, project financial management, securing new tenants, tenant relations, and property maintenance. Required Tasks As part of the Agency's housing team, the selected property management firm would handle all activities necessary to conduct the following activities: 1. Project administration • Financial record -keeping and reporting • Rent collection • Vendor and subcontractor contracts and invoice payment • Preparation and issuance of year end 1099's for vendor and subcontractor payments • Monthly project status reports 2. Coordinate and comply with PHA regulations • Obtaining new or replacement Section 8 tenants • Coordinating new tenant leases with the PHA • Reconciling monthly Housing Assistance Payments • Completing repair of deficiencies resulting from PHA periodic property inspections 3. Tenant matters • New tenant screening, credit check, employment verification, personal references, etc. • Monthly tenant rent collection, including late fees, if applicable • Pre move -in and move -out property inspections • Eviction process, if required 4. Unit maintenance • Receiving and processing tenant routine repair requests and emergency repair requests on a 24 hour basis, 7 days per week. If this task is subcontracted, the cost for administration of maintenance requests will be paid by the property manager • Overseeing work provided by maintenance staff or subcontractor • Compliance with PHA periodic inspections 005 Laquinta\rental housing\01-prop mgmt rfp REQUEST FOR PROPOSALS — PROPERTY MANAGEMENT SERVICES October 5, 2001 Page 3 Submission Requirements The letter proposals should be sufficient in detail to allow a thorough comparative analysis. We request that the proposal for services contain the following: 1. A description of the tasks to be undertaken and the method and timeline for their completion. 2. A description of your firm, organizational structure, location of principal and any satellite offices, number of professional personnel, and names and experience of all staff members who will work on the project, including possible subcontractors or jointly participating firms involved in the execution of the contract pursuant to the RFP. 3. Identification, role and experience of the project manager and key individuals on the project team who will have direct and continued responsibility for the project. Please identify the office services for this project will be provided from. 4. A description of your approach to maintenance of the properties. 5. References, applicable licensing and insurance coverage. 6. Your fee proposal should provide a fixed monthly fee for the services to be rendered for each property. For any charges that are not a part of your base monthly fee, please identify the task, provide a schedule of hourly rates by personnel and identify any reimbursable costs that are not included in your monthly fee. Please delineate those costs which would be part of the fixed fee and those costs, such as mileage, phone calls, postage, etc., that may not be included as part of the fixed fee. Your proposal should include complete details on your firm's insurance coverage. Errors and omissions (professional liability) coverage is required by the Agency. We look forward to receiving your proposal for property management services. If you should have any questions regarding this project, please feel free to contact either me at (714) 541-4585 extension 228 or Nancy Madrid at extension 231. Very truly yours, ROSENOW SPEVACEK GROUP, INC. Frank J. Spevacek Principal 0.57 006 Laquinta\rental housing\01-prop mgmt rfp REQUEST FOR PROPOSALS - PROPERTY MANAGEMENT SERVICES October 5, 2001 Page 4 POTENTIAL PROPERTY MANAGEMENT BIDDER'S LIST Bruce Cathcart Rupert Yessayian La Quinta Palms Realty La Quinta Real Estate 51-001 Eisenhower Drive 78-023 Calle Estado La Quinta, CA 92253 La Quinta, CA 92253 (760) 564-4104 (760) 564-4218 Desert First Real Estate M&H Property Management 78-435 Highway 1 1 1, Suite A 78-401 Highway 1 1 1, Suite 1 La Quinta, CA 92253-2081 La Quinta, CA 92253-2081 (760) 564-1123 (760) 564-1123 RKR Properties Rutherford Investments 46-745 Monroe Street 74-040 EL Paseo, Suite E Indio, CA 92201-5532 Palm Desert, CA 92260 (760) 863-4373 (760) 779-1771 Preferred Rental Property Management J&W Management 74-050 Alessandro Drive, Suite B 73-320 El Paseo, Suite 4 Palm Desert, CA 92260 Palm Desert, CA 92260 (760) 773-9988 (760) 568.0349 Q.58 0017 Laquinta\rental housing\01-prop mgmt rfp