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2001 10 16 CCT 0 41f 4 Qum& City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, October 16, 2001 - 2:00 P.M. Beginning Res. No. 2001-121 Ord. No. 364 I. CALL TO ORDER ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION - None NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties do not attend the closed session. IV. PLEDGE OF ALLEGIANCE City Council Agenda RECONVENE AT 3:00 P.M. Page 1 October 16, 2001 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS 1. PRESENTATION BY THE PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY REGARDING THE STATUS OF TOURISM. 2. PRESENTATION - SUNLINE ENERGY CENTER. VIII. WRITTEN CORRESPONDENCE 1. LETTER FROM COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) REGARDING THE APPOINTMENT OF A COUNCIL MEMBER TO SERVE ON AN ADVISORY COMMITTEE FOR THE DEVELOPMENT OF AN ANIMAL CAMPUS FACILITY. IX. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF SEPTEMBER 25, 2001. 2. MINUTES OF THE MEETING OF OCTOBER 2, 2001. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 16, 2001. 2. TRANSMITTAL OF TREASURER'S REPORT DATED AUGUST 31, 2001. 3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2001, AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2001. 4. DENIAL OF CLAIM FOR DAMAGES FILED BY GARY NEWMAN - DATE OF LOSS: MARCH 9, 2001. City Council Agenda Page 2 October 16, 2001 002 Kf 5. ADOPTION OF A RESOLUTION AUTHORIZING A STREET CLOSURE PERMIT FOR THE VILLAGE FAIRE EVENTS PLANNED IN 2001 AND 2002 ON CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS. 6. APPROVAL OF REQUEST FOR PROPOSAL (RFP) FOR PROFESSIONAL ENGINEERING SERVICES FOR THE HIGHWAY 1 1 1 STREET IMPROVEMENTS. 7. APPROVAL OF DECLARATION OF SURPLUS PROPERTY. 8. APPROVAL OF A PROPOSAL FOR A CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD WASTE TIRE PLAYGROUND GRANT FOR ADAMS PARK. 9. APPROVAL OF AN AWARD OF CONTRACT FOR THE CITYWIDE STREET AND SIDEWALK IMPROVEMENTS PROJECT NO. 2000-04. 10. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 30125-1, SEDONA HOMES, INC. 11. APPROVAL OF A GRANT PROPOSAL FOR STATE PROPOSITION 12 MUSEUM FUNDS FOR THE LA QUINTA HISTORICAL MUSEUM EXPANSION FUND. 12. APPROVAL OF A GRANT PROPOSAL FOR STATE ROBERTI-Z-BERG-HARRIS URBANIZATION AREA GRANT FUNDS FOR A MINI -PARK TO BE LOCATED AT THE NORTH END OF THE COVE. 13. APPROVAL OF HOLD HARMLESS AGREEMENTS FOR VILLAGE FAIRE EVENTS. 14. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 30327, KSL DESERT RESORTS. 15. APPROVAL OF ADVERTISEMENT FOR THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES TO PROVIDE CONSTRUCTION MANAGEMENT, MATERIALS TESTING, AND CONSTRUCTION SURVEY FOR CAPITAL IMPROVEMENT PROJECT NO. 97-09 LA QUINTA CIVIC CENTER CAMPUS IMPROVEMENTS. 16. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO CODE COMPLIANCE OFFICERS TO ATTEND A TRAINING CLASS GIVEN BY SOUTHERN CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICIALS, INC. IN BUELLTON, CA, OCTOBER 25 THROUGH 27, 2001. BUSINESS SESSION 1. CONSIDERATION OF APPOINTMENT TO THE ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE. A. MINUTE ORDER ACTION 2. CONSIDERATION OF THE TURNING MOVEMENT ALLOWANCES AT THE INTERSECTION OF JEFFERSON STREET/CORSICA GATE. A. MINUTE ORDER ACTION City Council Agenda Page 3 October 16, 2001 0 0 ILI 3. CONSIDERATION OF AN APPOINTMENT TO A SUBCOMMITTEE TO MEET WITH THE CITY OF PALM SPRINGS REGARDING THE MULTI SPECIES HABITAT CONSERVATION PLAN. A. MINUTE ORDER ACTION 4. CONSIDERATION OF CITY LIBRARY COMMITTEE FORMATION. A. MINUTE ORDER ACTION 5. CONSIDERATION OF A DONATION OF A MURAL AND CURTAINS FROM THE "FRIENDS OF THE LA QUINTA SENIOR CENTER." A. RESOLUTION ACTION 6. CONSIDERATION OF PLACING A SPECIAL TAX FOR PUBLIC SAFETY ENHANCEMENTS ON THE MARCH 5, 2002 BALLOT A. MINUTE ORDER ACTION 7. CONSIDERATION OF SECOND READING OF ORDINANCE NO. 362 AMENDING CHAPTER 11.85 (LOITERING) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE. A. WAIVE FURTHER READING AND ADOPT ORDINANCE NO. 362 ON SECOND READING 8. CONSIDERATION OF SECOND READING OF ORDINANCE NO. 363 APPROVING ZONE CHANGE 2001-02, INCLUDING THE ADDITIONAL 40 ACRES AT THE NORTHWEST CORNER OF MADISON STREET AND AVENUE 60. A. WAIVE FURTHER READING AND ADOPT ORDINANCE NO. 363 ON SECOND READING XII. STUDY SESSION - None XIII. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS N 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PENA) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE City Council Agenda Page 4 October 16, 2001 004 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) N 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) N 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 16. PLANNING COMMISSION MINUTES FOR SEPTEMBER 11 AND 25, 2001. 17. ALRC MINUTES FOR SEPTEMBER 5, 2001. 18. INVESTMENT ADVISORY BOARD MINUTES OF SEPTEMBER 12, 2001. 19. COMMUNITY SERVICES COMMISSION MEETING MINUTES OF SEPTEMBER 10, 2001. XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. REPORT REGARDING EAST VALLEY COALITION ITEMS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. POSSIBLE DATES FOR THE HOLIDAY OPEN HOUSE 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR SEPTEMBER 2001 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR SEPTEMBER 2001 B. POSSIBLE DATE FOR A JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND PLANNING COMMISSION ON THE GENERAL PLAN UPDATE. 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR SEPTEMBER 2001 B. 20TH ANNIVERSARY CELEBRATION COMMITTEE REPORT C. YMCA MAINTENANCE REPORT 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY REPORT FOR SEPTEMBER 2001 9. POLICE CHIEF A. MONTHLY REPORT FOR SEPTEMBER 2001 XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING COUNCIL DECORUM - REQUESTED BY COUNCIL MEMBER PERKINS. RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVIL PRESENTATIONS 1. PRESENTATION OF THE LA QUINTA BOYS AND GIRLS CLUB ART AWARDS. City Council Agenda Page 5 October 16, 2001 005 XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. 1. CONTINUED PUBLIC HEARING TO AMEND THE SPECIFIC PLAN TO ALLOW PARKING LOT LIGHTING FIXTURES INSTEAD OF BOLLARD LIGHTING. APPLICANT: LA QUINTA ARTS FOUNDATION. A. RESOLUTION ACTION 2. PUBLIC HEARING ON A RESOLUTION FOR THE MIRAFLORES SENIOR APARTMENTS PROJECT APPROVING THE ISSUANCE OF BONDS FOR THE PROPERTY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 48. A. RESOLUTION(S) ACTION 3. PUBLIC HEARING TO CERTIFY AN ADDENDUM TO ENVIRONMENTAL ASSESSMENT 96-328; SPECIFIC PLAN 96-028, AMENDMENT #2 REVIEW OF DESIGN GUIDELINES, MODIFICATIONS TO ALLOW A 23,184 SQUARE FOOT RETAIL BUILDING IN -LIEU OF THREE RETAIL BUILDINGS TOTALING 11,010 SQUARE FEET; AND SITE DEVELOPMENT PERMIT 2001-709 CONSIDERATION OF DEVELOPMENT PLANS FOR CONSTRUCTION OF A 23,184 SQUARE FOOT RETAIL BUILDING ON PARCEL 2 OF PARCEL 28422, FOR PROPERTY LOCATED ±600 FEET SOUTH OF THE SOUTHEAST CORNER OF HIGHWAY 1 1 1 AND DUNE PALMS ROAD. APPLICANT: BART RINKER A. RESOLUTION(S) ACTION 4. PUBLIC HEARING FOR AN AMENDMENT TO THE DEVELOPMENT STANDARDS AND CONDITIONS OF APPROVAL FOR SPECIFIC PLAN 2000-048, A MASTER PLANNED RESIDENTIAL COMMUNITY OF 178 SINGLE FAMILY HOUSES ON APPROXIMATELY 73 ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 50 AND JEFFERSON STREET. APPLICANT: FORREST K. HAAG FOR RJT HOMES, LLC A. THERE HAS BEEN A REQUEST TO CONTINUE THIS HEARING TO THE MEETING OF NOVEMBER 6. 2001. XIX. ADJOURNMENT - Adjourn to the regularly scheduled City Council Meeting to be held at 2:00 P.M. November 6, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. 006 City Council Agenda Page 6 October 16, 2001 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of October 16, 2001, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, October 12, 2001. DATED: October 12, 2001 i JUNE S. GREEK, CMC City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 007 City Council Agenda Page 7 October 16, 2001 Montero Estates Homeowners La Quints, CA. 92253 -3272 760 771 0195 -Fax 780 564 4597 ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ wwwwwwwrwwrwwrwwwrwwwrwwrrwrrwrrrrrrrrrwrrrrrrrr�rr�rwrrwrrrwwrrrrr-wwwwwwwwrrwwwwwr�.wwwwwwdoom wwwwwwwwwwwrwwwwwwwwwww March 15, 1999 Mr Mayor and Council members Subject: Noise Abatement of Washington Street Most of the homes in Montero Estates were constructed in the 1970's, when Washing- ton was a two lane road. The traffic noise on Washington was not a problem at that time. Over the years the road has been redesigned to accommodate six lanes of traffic. A Montero Estates Noise Study was compiled by Gordon Bricken &Associates in 1989. The 77 page report states on page 1 item 4, "To achieve a significent Noise Reduction of future impacts a sound barrier should be erected along Washington that would be a minimum of 10 feet ,preferably 12 feet in height". This was prepared when there were only 8,500 cars per day on Washington. Another noise study was conducted in the winter of 1998 that reveiled 29,980 cars per day travel Washington, which is a 352% increase from 1989. We believe all La Quinta city officals realize a wall or berm 10' to 12' high needs to be constructed. IYt L Oct — 1 0 — 01 1 2 : 09P 7GO 340 5S)4'9 P _ 01 WRITTEN CORRESPONDENCE ITEM. / COACH ELLA,VALLEY ASSOCIATION of GOVERPJMENTS Mythe ♦ Cathedral City - Coachella + Desert Hot Springs - Indian Wells • Indio - La Quints + Palm Desert - Palm Springs • Rancho Miraga County of River -side - Aqua Dalitento Band of Cahuilla Indiant. # Cabazon Band of Mission Indians Torres Martinez Desert Cahuilla Indians September 26, 2001 post its Fax Note Mayor John Pena City of La Quints 7$-495 Calls Tampico La Quints, CA 92253 Dear John: In followup on our conversation of Monday afternoon: We have understood from the beginning that Indio, Coachella and La Quinta want to continue to use the County of Riverside shelter which is located in Indio for their animal housing purposes. We also understand that La Quinta has a very fine animal control arrangement vAjhjCh Works beautifully for the City. Even so, we are hopeful that jurisdictions such as Indio, Coachella and La Quinta will embrace the concept for an animal shelter that is appropriate for the Coachella Valley and appoint a councilmember to serve on an advisory committee to help us develop such a faciClty. No Coachella Valley community has made any commitment for money or for use of the proposed shelter. If we were not clear about the above in our presentation, we wish to sincerely apologize and to correct that error with this letter, Sincerely LAC Patricia A. Larson Executive Director cc: Concil member Cron Adolph Torn Genovese, City Manager 009 73--710 Fred Waring Drive. Suite 200 - bairn Desert, CA S2250 [780) 3415-1127 - FAQ (760)34&5349 1 1: 1 6 RECEIVED FROM : 760 340 5949 P- 01 T 6 4,!t 4 64 QUM& COUNCIL/RDA MEETING DATE: OCTOBER 16, 2001 ITEM TITLE: Demand Register Dated October 16, 2001 RECOMMENDATION: Approve Demand Register Dated October 16, 2001 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 46840 - 468481 L315,720.82 46849 - 468791 4,622.74 46880 - 468841 4,196.56 46885 - 468881 115127.66 46889 - 468921 25880.00 46893 - 468971 95959.20 46898 - 469061 205865.47 Auto Mall Cks } 30.51 Wire Transfers} 158,969.69 P/R 7594 - 76671 1065737.13 P/R Tax Transfers} 295899.15 CITY DEMANDS $391075985.29 Payable Warrants: 46907 - 470491 156865584.70 RDA DEMANDS 243,608.34 $35351,593.63 $3,351,593.63 FISCAL IMPLICATIONS: Demand of Cash - City $3,107,985.29 . Falconer, Finance Director 010 CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS CHECK # 1040 STAMKO DEVELOPMENT 1041 CITY OF LA QUINTA TOTAL TRANSACTIONS $13.56 $16.95 $30.51 Oil CITY OF LA QUINTA BANK TRANSACTIONS 9/27/01 - 10/10/01 9/28/01 WIRE TRANSFER - DEFERRED COMP $5,604.87 9/28/01 WIRE TRANSFER - PERS $9,345.50 9/28/01 WIRE TRANSFER - CREDIT UNION $5,247.00 9/26/01 WIRE TRANSFER - RDA ESCROW $73,772.32 10/09/01 WIRE TRANSFER - RDA ESCROW $65,000.00 TOTAL WIRE TRANSFERS OUT $1589969.69 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:21PM 10/10/0 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 46907 10/10/01 &01548 BETTE CHENEY 54.00 46908 10/10/01 &01549 MARTA DAILEY 30.00 46909 10/10/01 &01550 NANCY GREENFIELD 15.00 46910 10/10/01 &01551 MARY LOU GREENWOOD 30.00 46911 10/10/01 &01552 DON HILL 30.00 46912 10/10/01 &01553 SUNNIE HOPE 4.00 46913 10/10/01 &01554 JACQUALIN INTERIORS 19.00 46914 10/10/01 &01555 KEN LANDIS 10.00 46915 10/10/01 &01556 KARIE ANN MC CLEARY-SHRUM 200.00 46916 10/10/01 &01557 INGRE STILSON 30.00 46917 10/10/01 &01558 ED WALKER 54.00 46918 10/10/01 &01559 GLORIA WINSTON 15.00 46919 10/10/01 &01560 OLGA BATTISTI 50.00 46920 10/10/01 &01561 DESERT CITIES CONST 206.80 46921 10/10/01 &01562 JOSEF PONCE 50.00 46922 10/10/01 &01563 INGRE STILSON 60.00 46923 10/10/01 A1R001 A-1 RENTS 1396.98 46924 10/10/01 ACE010 ACE HARDWARE 343.30 46925 10/10/01 ACT050 ACT 1 100.00 46926 10/10/01 ACT100 ACT GIS INC 680.00 46927 10/10/01 ADT100 ADT SECURITY SVC INC 686.07 46928 10/10/01 ALC050 BOB ALCALA 28.00 46929 10/10/01 AME004 AMERICAN PLANNING ASSOC 320.00 46930 10/10/01 AME175 AMERICAN FORENSIC NURSES 105.00 46931 10/10/01 AME200 AMERIPRIDE UNIFORM SVCS 58.27 46932 10/10/01 AND050 ANDY'S AUTO REPAIR 509.27 46933 10/10/01 ARC100 ARCH 692.81 46934 10/10/01 AUT030 AUTOMATED TELECOM 88.00 46935 10/10/01 AVA100 AVAYA INC 1239.80 46936 10/10/01 BER125 BERG & ASSOCIATES INC 85141.68 46937 10/10/01 BER150 BERRYMAN & HENIGAR INC 4146.50 46938 10/10/01 B00010 BOOK PUBLISHING COMPANY 729.13 46939 10/10/01 BUI010 BUILDING HORIZONS 80000.00 46940 10/10/01 BUS075 BUSINESS PRESS 25.00 46941 10/10/01 CAD010 CADET UNIFORM SUPPLY 474.67 46942 10/10/01 CAL275 CAL -WESTERN FOODSERVICE 697.68 46943 10/10/01 CEN010 CENTURY FORMS INC 67.59 46944 10/10/01 CEN050 CENTURY CROWELL 4176.20 46945 10/10/01 CLA050 CLASSIC AUTO TRANSPORT 65.00 46946 10/10/01 COA082 COACHELLA VALLEY WATER 23504.33 46947 10/10/01 COM015 COMPUTER U LEARNING CENTR 93.75 46948 10/10/01 CON010 CONRAD & ASSOCIATES 22000.00 46949 10/10/01 CON080 CONTINENTAL HOSPITAL 171.87 46950 10/10/01 C00300 VALI COOPER & ASSOC INC 66207.41 46951 10/10/01 COR150 CORPORATE EXPRESS 1245.63 46952 10/10/01 COS050 COSTCO BUSINESS DELIVERY 381.25 46953 10/10/01 COU010 COUNTS UNLIMITED INC 475.00 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:21PM 10/10 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMEN AMOUNT 46954 10/10/01 CPR099 CPRS DISTRICT X 25. 46955 10/10/01 CRM100 CRM TECH 1325. 46956 10/10/01 DAL050 DALCO SCREEN PRINTING 2044. 46957 10/10/01 DAN200 DANONE WATERS OF NORTIJ 53. 46958 10/10/01 DEA100 JOE DEAN 56. 46959 10/10/01 DEP150 DEPARTMENT OF JUSTICE 350. 46960 10/10/01 DES060 DESERT SUN PUBLISHING CO 84. 46961 10/10/01 DES065 DESERT TEMPS INC 3337. 46962 10/10/01 DOU200 LES DOUGLAS 77. 46963 10/10/01 DRU100 DRUMMOND AMERICAN CORP 5790. 46964 10/10/01 DYN100 DYNA MED 420. 46965 10/10/01 ELM100 ELMS EQUIPMENT RENTAL INC 25. 46966 10/10/01 ENT050 ENTERPRISE RENT -A -CAR 278. 46967 10/10/01 EXP200 EXPRESS DETAIL 845. 46968 10/10/01 FED010 FEDERAL EXPRESS CORP 658. 46969 10/10/01 FIR007 FIRST AID SELECT 290. 46970 10/10/01 FLA050 FLANDERS PAINTING 14455. 46971 10/10/01 FOX100 FOX VALLEY SYSTEMS INC 38. 46972 10/10/01 FRA010 MARNI FRANCISCO 81. 46973 10/10/01 GAR040 GARZA TURF & POWER EQUIP. 348. 46974 10/10/01 GAT020 GATEWAY COMPANIES INC 86. 46975 10/10/01 GRA007 W W GRAINGER INC 391. 46976 10/10/01 GRA010 GRANITE CONSTRUCTION CO 948891, 46977 10/10/01 GUM050 BRAD GUNNER 77. 46978 10/10/01 HEG050 JIM HEGGE 155. 46979 10/10/01 HIG010 HIGH TECH IRRIGATION INC 296. 46980 10/10/01 HIN010 HINDERLITER, DE LLAMAS 1384. 46981 10/10/01 HOA010 HUGH HOARD INC 497. 46982 10/10/01 HOM030 HOME DEPOT 1752. 46983 10/10/01 H00050 FAYE HOOPER 100. 46984 10/10/01 JAS100 JAS PACIFIC 5005. 46985 10/10/01 JIF100 JIFFY LUBE/AFMS 104, 46986 10/10/01 KIN100 KINER/GOODSELL ADVERTISNG 3500. 46987 10/10/01 KRI100 BRUCE KRIBBS CONSTRUCTION 2740. 46988 10/10/01 KSL051 KSL LAND CORPORATION 260. 46989 10/10/01 LAB100 LAB SAFETY SUPPLY INC 23. 46990 10/10/01 LAQ400 LA QUINTA NURSERY 3885. 46991 10/10/01 LES020 JANELLE LESLIE 22. 46992 .10/10/01 LOP050 RAY LOPEZ ASSOCIATES 1520. 46993 10/10/01 LOW100 LOWE'S COMPANIES INC 96. 46994. 10/10/01 LUN050 LUNDEEN PACIFIC CORP 46377. 46995 10/10/01 MCDO10 MC DOWELL AWARDS 11. 46996 10/10/01 MCM055 BRIAN MC MANUS 23. 46997 10/10/01 MEE100 WAYNE NEEDS 50. 46998 10/10/01 MOR050 ANTHONY MORENO 199. 46999 10/10/01 MUN010 MUNI FINANCIAL SERV INC 11285, 47000 10/10/01 MUN040 MUNICIPAL TREASURERS ASSC 150. 47001 10/10/01 MUS005 MUSCO LIGHTING INC 4781. 47002 10/10/01 NAW010 RON NAWROCKI 3600. ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:21PM 10/10 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMEN NUMBER DATE NO. NAME AMOUNT 47003 10/10/01 NIC101 NICKERSON & ASSOC INC 8072. 47004 10/10/01 OFF005 OFFICE DEPOT INC 512. 47005 10/10/01 OLI100 OLINN MESSAGE CENTER 99. 47006 10/10/01 OUT100 OUTDOOR SERVICES INC 448. 47007 10/10/01 PAR125 RACHEL PARRISH 81. 47008 10/10/01 PER010 RONALD A PERKINS 27. 47009 10/10/01 PET005 CASH/PETTY CASH 172. 47010 10/10/01 PIN050 PINK INC 550. 47011 10/10/01 PIT100 NOEL PITTMAN 364. 47012 10/10/01 PRI020 THE PRINTING PLACE '388. 47013 10/10/01 PR0005 PROFESSIONAL SERVICE IND 3113. 47014 10/10/01 PR0100 PROFESSIONAL EQUIPMENT 272. 47015 10/10/01 PUR100 PURKISS ROSE-RSI 80398. 47016 10/10/01 RAL050 RALPHS GROCERY CO 103. 47017 10/10/01 RAS020 RASA - ERIC NELSON 5450. 47018 10/10/01 RBF100 RBF CONSULTING 9774. 47019 10/10/01 RET050 RETIRED SENIOR VOLUNTEER 25. 47020 10/10/01 RET051 RETIRED SR VOLUNTEER PROG 3200. 47021 10/10/01 RIV101 RIV COUNTY SHERIFF/INDIO 1670. 47022 10/10/01 ROT100 ROTO ROOTER 1575. 47023 ** AP CHECK RUN VOID ** 47024 10/10/01 RUT050 RUTAN & TUCKER 86371. 47025 10/10/01 SIM050 SIMPLEX TIME RECORDER CO 1399. 47026 10/10/01 SMA010 SMART & FINAL 19. 47027 10/10/01 SMI150 MALCOLM SMITH MOTORSPORTS 123. 47028 10/10/01 SOU003 SOUND IMAGE 4992. 47029 10/10/01 SOU004 SOUTH COAST AIR QUALITY 228. 47030 10/10/01 SOU007 SOUTHWEST NETWORKS, INC 3038. 47031 10/10/01 STA010 STAMKO DEVELOPMENT 40468. 47032 10/10/01 STA045 STAN'S AUTO TECH 574, 47033 10/10/01 STA050 STAPLES 41. 47034 10/10/01 STU010 WILLIAM STUBBLEFIELD 490. 47035 10/10/01 SUN080 SUNLINE SERVICES GROUP 561. 47036 10/10/01 TER100 TERRA NOVA PLANNING & 13492. 47037 10/10/01 TOP010 TOPS'N BARRICADES INC 814. 47038 10/10/01 TRI010 TRI LAKE CONSULTANTS INC 31425. 47039 10/10/01 TRI100 TRI STATE LAND SURVEYORS 11200. 47040 10/10/01 TRU010 TRULY NOLEN INC 88. 47041 10/10/01 TTI100 TTI NATIONAL INC 7. 47042 10/10/01 VAL005 VALLEY ANIMAL CLINIC 537. 47043 10/10/01 VAL020 VALLEY PLUMBING 206. 47044 10/10/01 VAN075 VANDORPE CHOU ASSOC INC 1987. 47045 10/10/01 WAL010 WAL MART STORES INC 141. 47046 10/10/01 WES020 WEST GROUP 193. 47047 10/10/01 WIR100 WIRELESS WEST 981. 47048 10/10/01 W00100 DEBBIE WOODRUFF 354. 47049 10/10/01 XER010 XEROX CORPORATION 5984. CHECK TOTAL 11 686, 584. z r-1 N M C' Un O a> O N . r-i 9 O E•4 z r-4 O 0 O U M M M M M M (M M M M M M r-1 W E-4 O O O O O O O O o O O O C' 4 r-4 r-1 r-I H r-♦ e-q r q r-A r-4 r-i r--4 r-i ��. a Co H H H H H H H H H H f'M M •• O O O O O O O O O O o 0 r-� H O O O o o O O O O O O O r-1 z E-+ . W z v' O t1') o 01 o O O yr 2: A LO M r-i M CYi r-i r-1 O M LO r-1 >4 O N a 0 0 0 0 0 0 0 0 0 0 0 O O o O o O o O O O O 4 . O . Un . O . O w . d• c� . � . O . O . 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O a a a a W H O z a O W a a a I-� z H r.>r a W H O U) U) 3 0 0 0 0 � a x U U U U � 0 w w w >-4 a z W W O a s H x x x x F:4 a a a A H w W w O O O O a O H a a z a to a 04 GQ a w w a 0 H < W H H W w w W W H W W H > > > 3 3 3 3 t> x x x x z 0 > O Ln O LO 0 0 0 0 0 0 0 0 0 :D O O N r r-I N O O O r-I r-I r-I r-I O >4 r i O o O o o r-4 r-I r-i 0 0 0 0 U H H a a z a c!) x a O a s pG a U H H 4 < W H H O W W W W r.� U H > > > 3 3 3 3 3 x x x x ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 46898 10/10/01 ATT075 AT&T WIRELESS SERVICES 46899 10/10/01 BUI041 BUILDING INDUSTRY ASSQC 46900 10/10/01 COA082 COACHELLA VALLEY WATER 46901 10/10/01 IMPO10 IMPERIAL IRRIGATION DIST 46902 10/10/01 SAN300 SAN FRANCISCO DOWNTOWN 46903 10/10/01 SHA050 ARCHIE SHARP 46904 10/10/01 SOU010 SOUTHERN CALIF GAS CO 46905 10/10/01 SPRO10 SPRINT 46906 10/10/01 VER200 VERIZON CHECK TOTAL 11:24AM 10/10/0 PAGE 1 PAYMENT AMOUNT 234.38 29.00 5000.00 9476.63 445.04 50.00 315.01 880.97 4434.44 20r 865. 47 034 '._5 z H N fM C In kD r O 01 O r-4 N M lr• to l0 r f� • �--1 r--1 i--1 H �-i H �--� r-1 a O E+ z O 0 - o (D 0 0 (D W H E E E E E E 0 < w w w w W W W w w W w W w w w w w a H H H H H H H H H H H H H H H H H 0 N • • 00 N 00 O O M I- O r-1 l0 OD 00 0) m I- H E-+ O I- LO O O l0 O O r-I co N d' m m llqr r- r ct' r--I z H . . . . . . W z N 1- O 01 O l0 to O O l0 00 0D 2: Q M [- fM N O t� Ul M OD l0 OD N m OD N N >-+ O H O a' N O N co 0:4 LO m qr a o N co O O M V' O M O O l0 O O O �r rn a o ko � Un o Un O v a M N x O Ir 44 q z Ln r-i 00 M N ZD Nr qw (Y)HO ao H a � 00) Op O M U � a a z z (1) U) U) w E w z a w Wn Wn w W w a a s a a a a a ,-a >4 z z z 4 H< < < z< < < O o < z O O O H H H E-4 U H x H a H E-4 E-+ x x H a O x x x 0 W O 0 0 > O cn O O O O O W H a a a H W H a H cn H H E-+ 1-4 H E-+ H z z H U H E a > > a >> H H pG O H O a 0 H O H O 0 O H O U U O w m w O w m H H 0 x a a a o tea' o Q a o z o cz o >> o o o z U � � � z z H z H z H z O z U) U) z W W W z W W U C7 z H En a a a w W W U) W U W C7 W H W W z z z W z z H H W w a a a a z> z> w> o> U) > cn > O o o> O o x a> I o w w w W O a o H x x x x x w rz U) U U U (7 U w a x 0 C) a a a a a H H o W G4 H U W t.0 Rr M o r-+ OD U') rn 00 O H o rz cw In ko r O M k.0 M Ln Ln c r a O W 00 t- I- O O I- U-) r-i r-4 r-4 N m l0 N I > LO U-) dr LO q1' N N N O N N H O O O 14 z z x (M M to l0 N N m (M I- I- fM O N 0) C] I- 4 Q I-i �7 l0 110 (M N (Y) a q' to (" M M M v qw r-i H z I- I- N l0 Cr a m N 0D v V l0 l0 l0 r- Q o x N N M O O r-i 00 OD LO Ln LO r H z a � W m a I O o w H a O O O O O O O O O O O O O O O N N W k0 l0 l0 O O O O O O O O O O O O CM (n to tlo l0 O in O O O O O O O O O O to l0 Q to Ln Ul) O a1 0) m in U-) 0) Ln u-) r-1 r-I z M M M (Y') r--I N ('M O N N m M O M M M M H l0 to l0 l0 to �D l0 to l0 l0 w l0 l0 to l0 w k0 z M M (Y) r--I O0 N I` M M ('M CM M v 'r Q LO to in O OD Ln O O O to Ln Un [- U-) in U") Ln O r-I r--1 r-•1 r-i l0 M r--1 N (M r-I r-I �' Q' U r-i r-I r-I r-i r-I r-i r-i r-i r--i r-i r--i r-1 r-I r--I < O O O O O O O O O O O O O O O O O r-I r-i r-4 H V' r� r-I r-I r-i r--i r-1 r♦ V' r-A r-I r� r-I H U U) U) C/) U) o a H z U 14 U H Q O O U U) 0 E-4 > > > 3 O U) cn w w w 0o a :*4 H o Un cn cn En H W o �� U 0 a H Q H H U U a z a a a r� z a (xn z z 3 3 3 H W H Lz W W W H H H O O O O >4 a Q x W f� H x x z z z N N N N H U W x H H H H H H H H H a O � a z U o o a x a rz a s rx a o H H H O < x O O a a a w w w w H [sa W rC U H U) U) U) U) (f) U) z O > LIO to LO r-I N O O O O O O O O O O O O J [- I- r- OD r-a O LO ri r-I r-i r-i r--1 O O O O O�H O O O O O O (M O O O O O O N N N N U H H H H H < a z M� W a W x a x x U H H H H o o < x O O a a a w w w w y ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 46893 10/05/01 CAT033 CATALINA PASSENGER SVC 46894 10/05/01 CIR010 CIRO'S RESTORANTE 46895 10/05/01 DEP008 DEPT OF CONSERVATION ' 46896 10/05/01 DIS075 DISPLAY SALES 46897 10/05/01 WEI050 MARK WEISS CHECK TOTAL 4:07PM 10/05/0: PAGE 1 PAYMENT AMOUNT 1876.00 194.85 5435,40 2375.95 77.00 9,959.20 036 (+) �r Ln .s � o E-► z r-+ O O � WE-4 E x E E E E C7 4 W W W W W w E ro E-4 E-► H H E-4 H a a ko L .. O Ln Ln o 0 ch E-+ O oo a• O 01 O N z E-4 w z U� x =) I` 0) (14 O0 [— [— tf) >4 O 00 H r N tM 01 r-1 Ln I N • a rn O Ln O Un o o OD qr 0) o 4 Lri Sri I� ►4 00 a � qqr cn cn E-4 W Ln z N O U z t-+ E-+ X z 4+ [] w z � W z c� E H a z a a z a a >-4 z < H &A H EE-+ Z E-4 Ems-+ a O O O oE-4 zz O O W H W E-4 H a a rx W W rz a rx O H w 0 a 0 w w 0 E-+ O 0 O a U A H Cl w w A H A z A z U < z U z z cn z H z H (n CO w z W a a W O W E-4 W W cn > =)> H H> a> w> I A O w w cn a U cn cn o E n W Gu H U W < H A rz a O w I > m w z z x m H 0 H ::) LO I H z 0) Q A H x d' &4 < z a � m w m rz i O O w EH L� O O O N N W O O O r- N N O O O m 00 00 f'� t r-1 01 LO LO z O M a' fM O O E-+ z, M O O M :D U-) O O O al O O O O U U r-1 ►--I r-i r♦ r-I ►- A o o O o o O r1 ri r+ rr r+ r-4 U cn z z O O M a H H o w w E-4 E-4 O 0 E-+ < F:4 Ln z z r� cwn cZ w w cn H I � z z a a cn O O < In W U U cn z a H m H z w w �+ w >4 a H a cn O O a 3 a Kc o EE-4 a a s can a a cn z v o 0 0 E-4 rJ4 W z O > o OD OD U-) O a (Y) � o O r Ln O >+ o O O o o O U H ►-i W W ►-+ W o37 . tF 8 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:41PM 10/02/0'. CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***CHECKS NUMBERED 46889 THRU 46890 WERE USED FOR PRINT ALIGNMENT.*** 46891 10/02/01 CAL152 CAL DEBT LIMIT ALLOCATION 300.00 46892 10/02/01 KIN100 KINER/GOODSELL ADVERTI.�SNG 2580.00 CHECK TOTAL 2,880.00 038 _5 z N -+ a o E-+ z 0 N O \ x O U 0 C7 � W E-4 E E a a w H E-4 N •• O O O O z p >4 O M � w N � O O O O O O z n E-� W N C7 W z H E� 0 a E" a x x z E� H 0 0 0 W O w H 0 p a E-+ U E� QD H a a a O H 3 0 a 0 a 0 0 0 0 H U) � w a w w a 0 a w U) a w 44 U W H U a 0 w z z 00 H z M 0 � z a r.0 w cn a 1 0 0 w E-4 a OD N W LO N tYi LO OD a OD LO z o l0 l0 E-4 z M M Z:) aD O 0 110 r-+ U U r-+ � r.>r O o z 0 0 z H CIS E- H E-4 U a O w M a O a 0 O r.>r w E-+ ,a � w i H a Cn 0 W E-4 0 a z E-a 0 U � � w >4 a 0 a � a w w 0 a z a 0 H z V x E-i w W z 0 a N O m LO O 0 >-+ � � U E-� a z V U x O O 0 OD 00 N H 0 E� E� z W >4 a 0 H a awo i 0 E-A 039 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK - CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 46885 10/01/01 IMPO10 IMPERIAL IRRIGATION DIST 46886 10/01/01 PET005 CASH/PETTY CASH , 46887 10/01/01 RIV032 RIVERSIDE COUNTY CLERK 46888 10/01/01 WES009 WEST COAST TRANSPORTATION CHECK TOTAL 2:01PM 10/01/0 PAGE 1 PAYMENT AMOUNT 10424.66 100.00 78.00 525.00 11,127.66 040 0 61 z N M ►n k0 1` m m r-I o . r-i 1 O H z r-4 0 0 o U C7 C7 C7 C7 C7 C� C7 C� C� C7 r-1 W H E E E E E E C7 < W W W W W W W w W W E co H H H H H H H H H H a a 0 in •• N N t- N r-1 u [- O O O r-1 H Ln c' N N In r-i 11i O O O Z H W z r-i M rn CD ok� L, o 0o Ln >f O I- N �r c• N N 1n < l0 a I'o 0 0 0 O O O a o 00 N O [� N c' -+ H o � U U H z I z O U H H � a H w U a � a a s Z a Z U U U U U U U H W H >C H ►--1 H O > > > > > > > O H O W O H O W H U) U) U) U) U) U] U) E-+ CA H H H H a U U U U U U U z a o z a rz 0 H H H H H H H H O O O O O cz a cz cz x cz cz z 0 w 0 w 0 w 0 z U H H H H H H H z 0 z U z U) z H U) U U U U U U U W Z W H W Z W W w w w w w w w > > H a O a a a a a a a x O a W W W W W W W U z H U) W U W 1 > CA O O O O O O O N Z z x H H H H H H H O H O H :D 0i H z F:� Z w rrr w m a 1 O O rX4 H cz O m N M qr Ln to o O o W o r-1 M �10 �o tlo 110 0 o O cry ot-0 �o w w w w o o O M Ln M z N N N N N N N mot' O O w 110 w w w w w N w t� H z M O l0 M :D Ln to 10 1n 1n 1n Lo O 1n Ln 0 ll�r d' qr c' qr qr qw O l0 N U U r-i r-I r-1 r-1 r-i r-♦ r-I r-I 0 0 0 0 0 0 0 O o 0 z U U) U) co U) U) U) H F--1 1-4 H H H H x H W H M O O O O O O O U O O H " H H H H H a O � H H H H H H H x >-+ H Cl) z U) z a a a a a a a o H 1 W o z a a a a a a a H < W H < < < < w F-I 0 D H F-i H 1--i H i-1 H LL U) U >4 a cz x z z z z < a W W W w W W W x w H a r.:c o w as w a w w CW U) > U) a O z x x x x x x < H W U) z H H F-1 H F-1 F-i F-i U H r4 W z 0 > o 0 0 0 0 0 0 rn 'J r-1 r-I r-1 r-i r-1 r--1 r-i O M O 0 >4 O O O O O O O O O O U H w w as w w w w H > U) U H 1-4 H H H H H a4 l0 l0 t� N H O H H z w E a 04t ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 46880 09/28/01 G00050 GOOD FRIENDS & COMPANY 46881 09/28/01 IMPO10 IMPERIAL IRRIGATION DI,ST 46882 09/28/01 OFF006 OFFICE DEPOT ' 46883 09/28/01 PIZO50 PIZZA HUT 46884 09/28/01 VER200 VERIZON CHECK TOTAL 2:11PM 09/28/0 PAGE 1 PAYMENT AMOUNT 718.45 2052.02 1286.24 77.37 62.48 4, 196.56 04ife' z 9 O H z O Do N 11-1 r-1 rn x O W W W W W 0 W < QU H H H H H H a a M O •• N �' [ M to to N O N M M z E-+ W z Co N �r Co �o :D r-a U-) OD I— c+r) N Ol �-+ O [� O N N --1 a � � LO N Q' l— 00 vq O N cM �r Ln x Do c O U N N QZ � U O z z H a a a H x z U) H O w w a ►4 a n ►4 H ►-a n n a w < < a F::4 In < O O < FC z W H U p x H E-+ E H a O x 0 > O O O H O O W ►-i 3 H cn p U H X E-+ z z p H H H a z 0z U IX W cz H 0x a O H O O H O W O U O H H O a n rz n >4 n n< n z U cn z p z O z x z U U z U) a w a w H w H H W > w> a> n> a a> I n w a O cz a U) W [s4 H U W (Y) ►-, n cz k�o N a O W to L N I ✓ q7' N O W z z x � � m H n H =) O H z o r I O n Ln [— H H x � z a w cn cz I O O w H Lz N (D Lr) O N N W l0 O M O m M (� O O l0 to 00 r--1 z (M N N Cy) M CM V' to r-1 to to to H z O N O r-1 v' v' D O O O U-) T) O O N O N mot' Q• U U � r--1 r-+ � H H O O O O O O � � � � � E-+ U) z n a z M E O O O H O U H L a w C7 (.L H cn cz H I n a O r.� z H a H Q a z a a AC1 H a �C x z z O O a r.� 0 o a w N z n a n O r34 H w w co z 0 H O a H r4 W z 0 > O O k.o O O O n Ln ,-1 O Ln O O O >-4 O O O O N N U H O a 44 N 0z 0z O � v 0 a 04%. . J4 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:38PM 09/27/0' CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 46849 09/27/01 ABE001 JACQUES ABELS 225.00 46850 09/27/01 ACE010 ACE HARDWARE 955.55 46851 09/27/01 BAX100 DAN BAXLEY 50.00 46852 09/27/01 BECO10 DEBORAH BECHARD 50.00 46853 09/27/01 BOB100 BILL BOBBITT 50.00 46854 09/27/01 BOU100 MICHELE BOUDREAU 50.00 46855 09/27/01 BUT010 RICHARD BUTLER 225.00 46856 09/27/01 CUN100 DENNIS CUNNINGHAM 50.00 46857 09/27/01 DIA100 DENISE DIAMOND 50.00 46858 09/27/01 IRW020 BARBARA IRWIN 50.00 46859 09/27/01 KIR010 TOM KIRK 225.00 46860 09/27/01 LAQ050 LA QUINTA CITY EMPLOYEES 416.00 46861 09/27/01 LEW010 TOM LEWIS 50.00 46862 09/27/01 LOU100 ELSE LOUDON 50.00 46863 09/27/01 MAH100 CYRILLE P MAHFOUD 50.00 46864 09/27/01 MIT150 MICHAEL MITCHELL 50.00 46865 09/27/01 MOU100 DONALD J MOULIN 50.00 46866 09/27/01 OLA100 MILTON OLANDER 50.00 46867 09/27/01 PET010 PETTY CASH/CITY LA QUINTA 370.69 46868 09/27/01 PUE050 MARIA L PUENTE 50.00 46869 09/27/01 REB050 JOAN REBICH 50.00 46870 09/27/01 REY050 ELAINE REYNOLDS 50.00 46871 09/27/01 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 46872 09/27/01 ROB150 STEVE ROBBINS 225.00 46873 09/27/01 SHA040 ROSITA SHAMIS 50.00 46874 09/27/01 SHA050 ARCHIE SHARP 50.00 46875 09/27/01 STJO10 VICTORIA ST JOHNS 50.00 46876 09/27/01 SUP100 SUPPORT PAYMENT CLEARING- 150.00 46877 09/27/01 TYL050 ROBERT T TYLER 225.00 46878 09/27/01 UN1005 UNITED WAY OF THE DESERT 179.00 46879 09/27/01 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 41 622.74 044. ' J5 z t- 00 Ln to (- O m O r-I N m Q' Ali l0 [- 00 m Q' O V' r-i Lr) < IV Qr r--i r-i r-i r-4 r-I r-i r-I ri r-1 r-i M M LO (M V' Ix 0 H z 0 N rn U U U U O D U U U U U U U U CD U C7 C7 0 C7 C7 t7 U o W H E E E E E E E E E E E 0 W W w w w w w w w w w w w w w w w W w w w W $:4 AU H E-+ H H E-H H H E-+ H H H H H H H H H H H H H H a a to •• O O co r- r-i m [- N U-) r- Lr) l0 Ol 0D I` N N O O O O O M E-4 O O 00 (- r- v' M Lr) Qr M (N r-i I- OD N N O O O O O z H W z U O Cil r-i l0 O 4 N O r-i l0 O M C' lD N O O O O � ,x ::) r- Ln d" l0 N l0 lfl ICW l0 V' N to 00 m lU l0 r-i tl ) Ln Ln f- > 0 a o Ln o o O o O Ln O O O O U� L. 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O O O O O O M H O O O O O O z H w z O O U� O cl O m Ln Ln r Un cr Ln O r- a � o O o O O o 0 o O o O O 0 o a o Un (3, o U-) Ln U-) N I— z Un }+ H I � H 3 � a cn z z L1 O H H H W W U z x x E 4 CO a a a s a H a w a U< x x z a z H > H CD H X Z E-4 a H a H O O cn O i O O O O I O O H H F' U U E-+ H aH U H }, 4 H a a H a 0x 0(D a 4-) a U cz O H O H O O z z 0 O H O > cz C) z 0 0 H H 0 0 C) z U z z z z z Ca z O z H U) W E W W . z z W W H W W > E > !L > > LL' > Cn > o O cn U a a a a x W w U W- ►-i Q cz o 0 0 0 O w O o o O > i C4 (N N N N z z z H n a c7 a a Hz w W Q U) x a a4 w w Z 1 O O w H a 0 0 0 0 0 0 w o O O O o O c� o o O O O o rn m rn Ln rn z O N O O N O to N ► n Un N Ln H z r-+ O o r—I Ln O 0 O 0 0 O N O d' qw O V` U o 0 0 0 0 0 I t� H z a H W cz cn � w w o M a o cn U W o z x Ln H x o z a s o H E a s cn a H H 3 W H a z H H 3 cn CQ H ►--+ H o a s w a >4 o+ o < a H a W W H W w a o H O O z O cn z > cn a a cz H 44 W z O > O O O O Ln O M r—i O Un to O LO O >+ O r-1 O O O O U H h a a s H H U H H a >+ >4 z a < U U) U) H H z 3 I 0 H a W I O H ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:35PM 09/26/0 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 46840 09/26/01 CAL275 CAL -WESTERN FOODSERVICE 46841 09/26/01 CAS200 CASUELAS CAFE 46842 09/26/01 COA080 ., COACHELLA VALLEY WATER 46843 09/26/01 GAT030 GATEWAY COUNTRY 46844 09/26/01 GRA010 GRANITE CONSTRUCTION CO 46845 09/26/01 IMPO10 IMPERIAL IRRIGATION DIST 46846 09/26/01 IND016 INDIO COLLISION 46847 09/26/01 STS100 LEONARD ST SAUVER 46848 09/26/01 VER200 VERIZON CHECK TOTAL 2435.58 675.00 18957.53 1750.00 1277195.26 11415.00 2500-00 -350.00 442.45 1, 315, 720 . 82 z 9O H z r-1 0 N o w H � � w a a N N � H w z E � >-i O a W H U E-4 H a O H 124 z U hi U) Q U) W Ga U W H o a O W i > W z z H z Q H z a < w w r� a 1 O O w H z W z E-4 z M O U U M O 0 Ln I a z �-4 a z a r.>r O a o E-+ [� W z O o� U H < U r-1 N M C' LO l0 r m m O N c'r') IV Ln lD r aD m O N M r--1 ri r-I rH rH r--1 r-i r-i r-i N N N N c� c� U 0 c7 0 cD (D U 0 c9 (.D c7 cD c.7 0 cD 0 CD 0 (D 0 cD w w W W w W W W W W W W w w w w w w w w w w w E-+ E-+ E-+ H Ei E-+ H E-+ H E-+ E-+ E-+ E-4 E-+ E-+ E-+ E-4 H H H H &4 H OD O al lD lD M (Y) O O N O OD Ln �r Ol M Ol (Y) lD N v' d" O l0 r-1 r v' r Ql . r-1 . 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C!) I GZ H W H a cn a z a O r� H U o z z z z z z z a H a O O O O O O O ?+ OI f3: O N N N N N N N < z H H H H H H H a r.� O a Q O a a a a a a a a C] E 2 W W W W W W W W CO z F--i E--+ a H rX w z 0 > O l4 O O O O O O O O D r-i r-I O O O O O O O O O >4 O O r-I N N N N N N N U H a 0 cn a Ix Ix Ix a s 0; U H z H w W w W w w w U H F-i C!) > > > > > > .7 N 00 O N Sri r-i M r--1 O H H z w E a 0 a W w I O H 051 040 T a 0 4ht 4 4wmrAd COUNCIL/RDA MEETING DATE: October 1 6, 2001 Transmittal of Treasurer's Report as of August 31, 2001 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9=10 STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated August 31, 2001 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. esple'otfully subynitt,Qd, hn M . Falcoher, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 05.2 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance. Director/Treasurer SUBJECT: Treasurer's Report for August 31, 2001 DATE: September 24, 2001 Attached is the Treasurer's Report for the month ending August 31, 2001. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash $6219168 $10 9828,633 (1) $11,4499801 $10,828,633 LAIF $12,627,030 29400,000 0 15,027,030 2,400,000 US Treasuries (2) $279441,733 349311,000 (10,0009000) 242,593 i 51,995,326 2495539593 US Gov't Agencies (2) $15,134,293 89000,000 (109164,000) (349028) 121936,265 (21198,028) i Commercial Paper (2) $5,984,628 (6,0001000) 159372 0 (59984,628) Mutual Funds $1012889205 1117209702 (1 0 22,008,907 111720,702 Total $72,097,057-1 $67 260 335 $26 164 000 $223 937 $113 417 329 $41 320 272 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Cuslpdian Report to determine the fair market value of investments at month end. / Johrj'M. Falconer` D to Fin ce Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 053 (1G3 E E X O E O O U O N c a� a� c C C C C Z `G 1 2 G G Z Z Z Z 2 a Z o E Lo 10 V E401k c 1 a c c . E c o sV �w l V o O or> � r C !0 W O c0 t7f r Cc c CO O .0 CA ccCO O t� N N N lV p) N i Q Q M CLD V H U m aL. 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OOcM�q 00 MOND0ODcpiAaD i0 m yp� NKjNtON Go �Ln�cwp 00 00 VNCL 0)m3 �j�NchfO vNCGcr) O � 10 O rf 10 0 LL �A O r c� fO�tLn0c s'f N c .- r O r- ao� tioo� CW)M -00 CD O t mNN Ln^� 4DI .- U. r a o O��NN ti (DNatAOO �U) V)~ N N t` O O r Q yOO O 0� MO tAON 00 O Of ~O of tooc'f m tNAmaDRc ��C)A cOCDaCD 4q� N N LL N r 47; W Wcp�CD� N M N IV 0 c M !+i Ul) ID Nf M N N � cn N qw U4 C4 P.-O LO f- 9) IV cr) O cO � � �D tr) CD CD O � 17 O of t"f 0OM ch�� CD ct CNW0)) C4 N (4 LL U.% (V A�e mt�AO �N P- �Of` loot 7 N V� NOON � �"� Cl �OCDP,W f Q`O v N �vz r-o 0 INN.-�� O r Of CO) L cm c c y m o N c cl c aA v c E x CD w c c m = m w A 0 F- C V V N QLy 'C C cD m J • c ~ H CO CD 0 U 3 0 mCL� C � � N A V CO C a' E c 0 oc � a H z Q y c C m0 c' ~ O x> �,c 0LZ y m O °� p a S U = xC A C > C Ace v m c CN 4") N O c� t N_ (DUj c c.� > oivW > � «B In m r c0 c c V a. m CL-M- ow cr 0 u 0 r- z v w z m O Ng 0 C N cD O 0aR Ng N N O � 0 10 N N cNOcN N N C6 Ir; AMEIP m mC •c u O LL O a`51 �21 1 a L O 7 O O L L N c a c O oU 2 O w Q L Q' cC a o :E o � Y � 0 E cx9j: i. E o 0 0 C C N (L E 0. 0 00 O ZllN � W Q lu ov c a .a o N a N v, U. L (a m 3 cm N cc cLn o 3 ai Uoc Z ' t E � v cDC O co ch O > 44 m a � u'S 059 �v9 CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET OV31101 FDMD LONG TERM FD(ED LONG TERM FINANCING LONG TERM GRAN[ CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 13,117,431.21 12.374.325.32 102,572.46 25,594.3; LQRP INVESTMENT W POOLED CASH 805.000.00 8050 INVESTMENT T43 LLMOTES & OTHER 30,490,000.00 30,480,0( AUTO MALL CASH 32,356.15 32,3! LQRP CASH 44,145.65 44.1 4' BOND REDEMPTION CASH 163,785.46 1,554.48 165,3; BOND RESERVE CASH BOND PROJECT CASH 55.653.006.85 545,067 81 56 198 07 BOND ESCROW CASH PETTY CASH 1,000.00 1,0( CASH & INVESTMENT TOTAL 43,630, 8 .3 69,040,263.28 649.194.75 113.320.24 INVESTMENT IN LAND HELD FOR RESALE 1 ACCOUNTS RECEIVABLE 39,762.53 105,378.55 145.14 PREMIUM/DISCOUNT ON INVESTMENT (69,436.90) 166,520.25 97,(M LQRP-ACCOUNTS RECEIVABLE 91,383.71 91,3P INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE 13,488,404.64 13,488,4C DUE FROM OTHER AGENCIES 373.434.01 373.43 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 2 299.09 CVAG ALLOWANCE (2,299,096.69) (2.299,09 DUE FROM OTHER GOVERNMENTS 0.37 DUE FROM OTHER FUNDS 1,040,973.94 651,038.04 1,692,01 DUE FROM RDA 8,497,550.20 8,497.55 INTEREST ADVANCE -DUE FROM RDA 3,075,708.88 ;3 3,075,70 ADVANCES TO OTHER FUNDS 30,487.74 30,48 NSF CHECKS RECEIVABLE 3,252.01 3.48 25 ACCRUED REVENUE 833.40 83 FIXED ASSETS 15,707,117.00 15,707,11 ACCUMULATED DEPRECIATION 711,534.48 711,53 TRAVEL ADVANCES 4,109.00 4,10 EMPLOYEE ADVANCES PREPAID EXPENSES 271.065.33 3,515.00 274,58 RECEIVABLE TOTAL 13,978,441.59 15,707,117.00 14,507,073.59 44,192.63 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 7 MISC. DEPOSITS 2,100.00 2,10 DEPOSITS TOTAL 2.175.00 2,17 GENERAL FIXED ASSETS 9,988,279.05 9,988.27 ACCUMULATED DEPRECIATION AMOUNT AVAILABLE TO RETIRE UT DEBT 3,395,117.03 3,395.11 AMOUNT TO BE PROVIDED FOR L/T DEBT 951,847.65 80,866,860.97 7,750,000 00 89,568,70 TOTAL OTHER ASSETS 951,847.65 9,988,279.05 84,261,978.00 7,750,000.00 102.952.10 TOTAL ASSETS 57,611,403.95 15,707,117.00 951,847.65 83,547,336.87 9,988,279.05 84,261,978.00 649 194 75 7j50,000,00 260 467 15 LIABILITIES: ACCOUNTS PAYABLE 674,480.94 17.434.82 691,91 DUE TO OTHER AGENCIES 608,723.53 730,884.56 DUE TO OTHER FUNDS 273,804.01 1,418,207.97 _1.339,6D 1.692,01 INTEREST ADVANCE -DUE TO CITY 11,383,537.00 11.692.01 53' ACCRUED EXPENSES 6,029.10 16,468.50 22 22.49' PAYROLL LIABILITIES 65,134.30 5,13, STRONG MOTION INSTRUMENTS 4,495.27 FRINGE TOED LIZARD FEES 78,981.50 78,98 SUSPENSE (27.00) ' ( 2, DUE TO THE CITY OF LA QUINTA 30,487.74 30, PAYABLES TOTAL 1,742,109.39 13,566,532.85 15,308,64; ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS LQRP DEPOSITS 14,713.00 14 71: DEVELOPER DEPOSITS 877,918.34 877,911 MISC. DEPOSITS 439,304.00 439.304 AGENCY FUND DEPOSITS 1,411,554.84 1,411,5-rw TOTAL DEPOSITS 2,728,777.18 14,713.00 2,743,49( DEFERRED REVENUE 387,604.00 11,378,904.00 11,766,50E OTHER LIABILITIES TOTAL 387.604.00 11,378,904.00 11,766,50E COMPENSATED ABSENCES PAYABLE 373,536.65 373,53E DUE TO THE CITY OF LA QUINTA 578,311.00 189,725.50 768,03E DUE TO COUNTY OF RIVERSIDE 10,989,847.00 10,989,84 j DUE TO C.V. UNIFIED SCHOOL DIST. 8,747,405.50 8,747,40! DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 64.335.000.00 7,750,000,00 72.085,00( TOTAL LONG TERM DEBT 951,847.65 84,261,978.00 7.750.000.00 92,963,82! TOTAL LIABILITIES 4,858,490.57 951,847,65 24,960,149.85 84,261,978.00 7,750,000.00 122,782,46E EQUITY -FUND BALANCE 52,752,913.41 15,707,117.00 58,587,187.02 9,988,279.05 649,194.75 137.684,691 TOTAL LIABILITY & EQUITY _ 57,611,403.98 15,707 117.00 951,847,65 83,547 336 87 9,988,279.05 84,261,978 00 649 194 75 7,750,000.00 260,467,157 CASH & INVESTMENT TOTAL 113,320,245.39 PREMIUM/DISCOUNT ON INVESTMENT 97-083.35 TOTAL 113,417,328.74 6 w5 INCOMUTM Sep of �9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Transmittal of Revenue and Expenditure Reports dated August 31, 2001 and Investment Summary Report for the Quarter Ending September 30, 2001 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of the August 31, 2001 Statement of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending September 30, 2001. spec Ily sub 'tted M. Falbon0r, Finance Director A rov d for submis 'o Thomas P. Genovese City Manager Attachments: 1 . Revenue and Expenditures Report, August 31, 2001 2. Investment Summary Report for the Quarter Ending September 30, 2001 ATTACHMENT CITY OF LA QUINTA REVENUES -ALL FUNDS 08/01/2001 - 8/31/2001 FUNDS BUDGET RECEIVED RECEIVED General $14,2147633.00 $113701402.91 9.6% Library 1067600.00 757000.00 70.4% Gas Tax Revenue 4217600.00 911036.21 21.6% Cmaq/lstea 2877423.00 0.00 0.0% Federal Assistance 409,000.00 0.00 0.0% Assessment District 2000-1 0.00 0.00 0.0% Slesf (Cops) Revenue 21200.00 0.00 0.0% Local Law Enforcement 287300.00 0.00 0.0% Lighting & Landscaping 7819400.00 0.00 0.0% Quimby 167500.00 0.00 0.0% Infrastructure 17397,518.00 0.00 0.0% Village Parking 100.00 0.00 0.0% South Coast Air Quality 241481.00 71154.27 29.2% LQ Public Safety Officer 27200.00 27000.00 90.9% Interest Allocation 0.00 3991694.02 0.0% Capital Improvement 481805,225.07 115701944.38 3.2% Lq Norte Capital Improvement 0.00 0.00 0.0% Urban Forestry 111000.00 0.00 0.0% Equipment Replacement 3639180.00 304,982.00 84.0% Information Technology 17000,000.00 110001000.00 100.0% Arts In Public Places 1321900.00 267112.83 19.6% Transportation 307,100.00 1251620.08 40.9% Parks & Recreation 221,500.00 79,284.00 35.8% Civic Center 3237100.00 1157031.29 35.6% Library Development 167,900.00 46,781.00 27.9% Community Center 587600.00 217183.00 36.1 % Street Facility 101500.00 41214.97 40.1 % Park Facility 31200.00 11187.00 37.1 % La Quinta Financing Authority 6887130.00 31076.36 0.4% RDA Project Area No. 1 7775681366.00 4873981574.06 62.4% RDA Project Area No. 2 91434,622.00 1657908.07 1.8% Total $156 7871278.07 $53 8087186.45 34.3% 062 063 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 08/01/2001 - 8/31/2001 FUNDs BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $15,542,657.27 $2,278,048.37 $0.00 $13,264,608.90 14.7% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 594,378.00 70,266.66 0.00 524,111.34 11.8% Cmaq/lstea 287,423.00 0.00 0.00 287,423.00 0.0% Federal Assistance 31,813.99 0.00 0.00 31,813.99 0.0% Proposed Assessment District 682,553.47 0.00 0.00 682,553.47 0.0% Slesf (Cops) Revenue 0.00 0.00 0.00 0.00 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Lighting & Landscaping 781,400.00 130,233.34 0.00 651,166.66 16.7% Quimby 317,381.29 0.00 0.00 317,381.29 0.0% Infrastructure 4,486,415.30 694,054.27 0.00 3,792,361.03 15.5% Village Parking (1,892.85) 0.00 0.00 South Coast Air Quality 0.00 2,384.75 0.00 (2,384.75) 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 481805,225.07 1,570,944.39 0.00 47,234,280.68 3.2% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 0.00 0.00 0.00 0.00 0.0% Equipment Replacement 380,209.00 16,213.24 0.00 363,995.76 4.3% Arts In Public Places 1,316,027.71 315.00 0.00 1,315,712.71 0.0% Transportation 2,809,819.03 (20,625.04) 0.00 2,830,444.07 -0.7% Parks & Recreation 2,060,000.00 0.00 0.00 2,060,000.00 0.0% Civic Center 204,660.00 34,110.00 0.00 170,550.00 16.7% Library Development 523,324.44 1,785.00 0.00 521,539.44 0.3% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Information Technology 476,372.00 37,619.76 0.00 438,752.24 7.9% La Quinta Financing Authority 1,209,498.78 0.00 0.00 1,209,498.78 0.0% RDA Project Area No. 1 45,734,335.21 6,346,925.86 0.00 39,387,409.35 13.9% RDA Project Area No. 2 15,707,179.67 1,563,934.21 0.00 14,143,245.46 10.0% Total $141 948 780.38 $12,726,209.81 $0.00 --7-----] $129,222,570.57 9.0% 063 06 4 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & Permits: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND 08/01/2001 - 8/31/2001 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 979.71 519,620.29 0.190% 450,600.00 2,267.95 448,332.05 0.500% 380, 000.00 41, 736.99 338, 263.01 10.980 % 3, 217, 500.00 332, 400.00 2,885,100.00 10.330 % 3, 595, 000.00 100, 252.80 3, 494, 747.20 2.790 % 537, 500.00 63884.96 530, 615.04 1.280% 8, 701, 200.00 484, 522.41 8, 216, 677.59 5.570 % 152, 000.00 32, 787.50 119, 212.50 21.570 % 12, 400.00 1,538.50 10, 861.50 12.410% 412, 500.00 253, 887.70 158, 612.30 61.550 % 89, 400.00 42, 324.28 47, 075.72 47.340 % 68, 000.00 42, 393.36 25, 606.64 62.340 % 37, 000.00 22, 881.42 14,118.58 61. 840 % 48, 300.00 9,205.36 39, 094.64 19.060 % 819,600.00 405,018.12 414,581.88 49.420% 5,400.00 72.30 5,327.70 1.340 % 157, 775.00 11,800.00 145,975.00 7.480 % 357,800.00 162,754.54 195,045.46 45.490% 220, 000.00 143, 610.61 76, 389.39 65.280% 467, 500. 00 128,175.16 339, 324.84 27. 420 % 1, 208, 475.00 446, 412.61 762, 062.39 36.940 % 1, 257, 600.00 123, 276.31 1,134, 323.69 9.800 % 50, 300.00 0.00 50, 300.00 0.000 % 25, 000.00 5,788.00 19, 212.00 23.150 % 5,000.00 0.00 5,000.00 0.000 % 159,900.00 19,575.66 140,324.34 12.240% 66, 000.00 0.00 66, 000.00 0.000 % 126,700.00 0.00 126,700.00 0.000% 1, 690, 500.00 148, 639.97 1, 541, 860.03 8.790 % 1, 585, 600.00 (116, 999.32) 1, 702, 599.32 -7.380 % 27, 700.00 2,807.51 24, 892.49 10.140 % 0.00 1.61 (1.61) 0.000 % 27, 700.00 2,809.12 24, 890.88 10.140 % 181, 558.00 0.00 181, 558.00 0.000 % 14, 214, 633.00 1, 370, 402.91 12, 844, 230.09 9.640 % 064 0G;i CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 75,000.00 751000.00 0.00 100.000% Interest 31, 600.00 0.00 31, 600.00 0.000% TOTAL LIBRARY 1061600.00 751000.00 311600.00 70.360% GAS TAX REVENUE: Section 2105 135,600.00 281802.83 106,797.17 21.240% Section 2106 981200.00 191938.83 78,261.17 20.300% Section 2107 175,100.00 361294.55 1381805.45 20.730% Section 2107.5 51000.00 61000.00 (1,000.00) 120.000% Traffic Congestion Relief 0.00 0.00 0.00 0.000% Interest 7,700.00 0.00 71700.00 0.000% TOTAL GAS TAX 4211600.00 911036.21 3301563.79 21.590% C MAQ/ISTEA CMAQ/ISTEA Grant 2871423.00 0.00 2871423.00 0.000% Interest 0.00 0.00 0.000% TOTAL CMAQ/ISTEA 2871423.00 0.00 2871423.00 0.000% FEDERAL ASSISTANCE REVENUE: C D B G Grant 409, 000.00 0.00 409, 000.00 0.000% Interest 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 4091000.00 0.00 4091000.00 0.000% ASSESSMENT DISTRICT 2000-1 Interest 0.00 0.00 0.000% Assessment Bond Proceeds 0.00 0.00 0.000% Prepayments -sewer assessments 0.00 0.00 0.000% Transfer in 0.00 0.00 0.000% TOTAL ASSESSMENT DISTRICT 0.00 0.00 0.00 0.000% SLESF (COPS) REVENUE: SLESF (Cops) Funding 0.00 0.00 0.000% Interest 21200.00 0.00 2,200.00 0.000% TOTAL SLESF (COPS) 2,200.00 0.00 2,200.00 0.000% LOCAL LAW Enforcement BLOCK GRANT REVENUE: LLEBG Funding 281000.00 0.00 281000.00 0.000% Interest 300.00 0.00 300.00 0.000% Transfer in 0.00 0.00 0.000% TOTAL LLEBG 281300.00 0.00 281300.00 0.000% LIGHTING & LANDSCAPING REVENUE: Assessment 7811400.00 0.00 7811400.00 0.000% Developer 0.00 0.00 0.000% Interest 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 7811400.00 0.00 7811400.00 0.000% 0 6,5 uLo CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: Quimby Fees 0.00 0.00 0.000% Interest 161500.00 0.00 161500.00 0.000% TOTAL QUIMBY 161500.00 0.00 161500.00 0.000% INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 0.000% Interest 11, 000.00 0.00 11, 000.00 0.000% Transfer in 113861518.00 0.00 113861518.00 0.000% TOTAL INFRASTRUCTURE 1,397,518.00 0.00 113971518.00 0.000% VILLAGE PARKING REVENUE: Interest 100.00 0.00 100.00 0.000% TOTAL VILLAGE PARKING 100.00 0.00 100.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 21,881.00 71154.27 143726.73 32.700% Interest 21600.00 0.00 21600.00 0.000% TOTAL SCAQ 24,481.00 71154.27 171326.73 29.220% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 200.00 0.00 200.00 0.000% TOTAL LQ PUBLIC SAFETY 21200.00 21000.00 200.00 90.910% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 3991694.02 (3992694.02) 0.000% Transfer In 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 3991694.02 (399,694.02) 0.000% CAPITAL IMPROVEMENT FUND: CVAG. FUNDing 1316551958.18 0.00 1316551958.18 0.000% CVW D 117091906.00 0.00 1, 709, 906.00 0.000% County of Riverside 0.00 0.00 0.000% State of Ca- Office Emer. Services 0.00 0.00 0.000% J P I A 25, 000.00 25, 000.00 0.00 100.000 % 1 I D 0.00 0.00 0.000% DS U S D 544.00 0.00 544.00 0.000% State of California 561,200.00 0.00 561,200.00 0.000% SB300 FUNDing 191365.74 0.00 191365.74 0.000% Surface Transportation 1210001118.00 0.00 1210001118.00 0.000% SB821-Bicycle Path Grant 321400.00 0.00 321400.00 0.000% APP Contribution 0.00 0.00 0.000% Developer Agreement Funding 1821142.84 571281.36 1241861.48 31.450% Transfers in From Other Fund 2016180590.31 1,488,663.02 1911291927.29 7.220% TOTAL CIP REVENUE 481805,225.07 115701944.38 471234,280.69 3.220% 060- iii;7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0.00 0.00 0.000% Bond Proceeds 0.00 0.00 0.000% Interest 0.00 0.00 0.000% TOTAL LQ NORTE CIP 0.00 0.00 0.00 0.000% URBAN FORESTRY Grant Revenue 111000.00 0.00 111000.00 0.000% Interest 0.00 0.00 0.000% TOTAL URBAN FORESTRY 111000.00 0.00 111000.00 0.000% EQUIPMENT REPLACEMENT FUND: Equipment Charges 3041980.00 304,982.00 (2.00) 100.000% Capital Contribution 0.00 0.00 0.000% Interest 58, 200.00 0.00 58, 200.00 0.000% Transfers In 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 3631180.00 3041982.00 581198.00 83.980% INFORMATION TECHNOLOGY FUND: Charges for services 0.00 0.00 0.000% Capital Contribution 0.00 0.00 0.000% Interest 0.00 0.00 0.000% Transfers In 110009000.00 110001000.00 0.00 100.000% TOTAL INFORMATION TECHNOLOGY 110001000.00 110001000.00 0.00 100.000% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 1111300.00 261112.83 851187.17 23.460% Arts in Public Places Credits Applied 0.00 0.00 0.000% Interest 21,600.00 0.00 21,600.00 0.000% TOTAL ARTS IN PUBLIC PLACES 1321900.00 26,112.83 1061787.17 19.650% TRANSPORTATION Developer fees 2841000.00 1251620.08 1581379.92 44.230% Interest 231100.00 0.00 231100.00 0.000% Transfer in 0.00 0.00 0.000% TOTAL TRANSPORTATION 307,100.00 1251620.08 1811479.92 40.910% PARKS & RECREATION Developer fees 201,000.00 79,284.00 121,716.00 39.440% I nterest 201500.00 0.00 201500.00 0.000% Transfer in 0.00 0.00 0.000% TOTAL PARKS & RECREATION 2211500.00 791284.00 1421216.00 35.790% 067 UVU CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 284, 500.00 38, 600.00 115, 031.29 0.00 0.00 169, 468.71 38, 600.00 0.00 40.430 % 0.000% 0.000% 323,100.00 1151031.29 2081068.71 35.600% 150, 000.00 17, 900.00 46, 781.00 0.00 0.00 103, 219.00 17, 900.00 0.00 31.190 % 0.000% 0.000% 167, 900. 00 46, 781. 00 1211119.00 27. 860 % 53, 500. 00 51100.00 211183.00 0.00 32, 317. 00 51100.00 39. 590 % 0.000% 581600.00 21,183.00 371417.00 36.150% 91500.00 11000.00 41214.97 0.00 51285.03 11000.00 44.370 % 0.000% 10, 500.00 4,214.97 61285.03 40.140 % 31000.00 200.00 1,187.00 0.00 11813.00 200.00 39.570 % 0.000% 31200.00 11187.00 21013.00 37.090% 08/01 /2001 - 8/31 /2001 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 5821800.00 481384.35 0.00 5341415.65 8.3% CITY MANAGER'S OFFICE 613,200.00 81,892.84 0.00 531,307.16 13.4% ECONOMIC DEVELOPMENT 910,000.00 169,333.00 0.00 740,667.00 18.6% PERSONNEURISK MGT 5721872.00 41,326.31 0.00 531,545.69 7.2% TOTAL GENERAL GOVERNMENT 216781872.00 3401936.50 0.00 213371935.50 12.7% FINANCE: FISCAL SERVICES 542,515.00 94,873.04 0.00 447,641.96 17.5% CENTRAL SERVICES 311,205.00 49,470.51 0.00 2611734.49 15.9% TOTAL FINANCE 853 720.00 144 343.55 000 709 376 45 16 9% CITY CLERK 361,650.00 48,163.97 313,486.03 13.3% COMMUNITY SERVICES SENIOR CENTER 2571600.00 291472.11 0.00 2281127.89 11.4% PARKS & RECREATION ADMINISTRATION 7981658.00 66,370.36 0.00 732,287.64 8.3% PARKS & RECREATION PROGRAMS 90,800.00 9,530.33 0.00 81,269.67 10.5% TOTAL COMMUNITY SERVICES 1,147,058.00 105,372.80 0.00 1,041,685.20 9.2% POLICE 319911185.00 32, 331. 38 0.00 3, 958, 853.62 0. 8 % BUILDING & SAFETY: BUILDING & SAFETY - ADM IN 1791700.00 271194.95 0.00 152,505.05 15.1 % CODE COMPLIANCE 478,484.00 68,098.12 0.00 410,385.88 14.2% ANIMAL CONTROL 166,043.00 25,757.54 0.00 140,285.46 15.5% BUILDING 618,488.00 94,891.05 0.00 523,596.95 15.3% EMERGENCY SERVICES 96,524.00 22,190.36 0.00 74,333.64 23.0% FIRE 27,278.00 495.50 0.00 26,782.50 1.8% CIVIC CENTER BUILDING -OPERATIONS 110881751.00 165,472.25 0.00 923,278.75 15.2% TOTAL BUILDING & SAFETY 2,655,268.00 404,099.77 0.00 2,2511168.23 15.2% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 469,000.00 53,336.41 0.00 415,663.59 11.4% CURRENT PLANNING 6891807.00 851211.86 0.00 6041595.14 12.4% TOTAL COMMUNITY DEVELOPMENT 1,158,807.00 138,548.27 0.00 1,020,258.73 12.0% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 2021200.00 351968.14 0.00 1661231.86 17.8% DEVELOPMENT & TRAFFIC 634,668.00 1241182.41 0.00 5101485.59 19.6% MAINT/OPERATIONS - STREETS 1,655,935.00 129,622.81 0.00 1,526,312.19 7.8% MAINT/OPERATIONS - LTG/LANDSCAPING 1,359,699.00 146,854.41 0.00 1,212,844.59 10.8% CAPITAL PROJECTS 387,420.00 22,675.60 0.00 364,744.40 5.9% TOTAL PUBLIC WORKS 4,239,922.00 459,303.37 0.00 31780,618.63 10.8% TRANSFERS OUT 1, 656, 965.27 1, 072, 424.76 0.00 584, 540.51 64.7 % GENERAL FUND REIMBURSEMENTS (3,200,790.00) (467,476.00) 0.00 (2,733,314.00) 14.6% NET GENERAL FUND EXPENDITURES 15,542,657.27 2,278,048.37 0.00 13,264,608.90 14.7% CITY OF LA QUINTA 08/01 /2001 - 8/31 /2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 4211600.00 70,266.66 0.00 351,333.34 16.7% TRANSFER OUT 172,778.00 0.00 0.00 1721778.00 0.0% REIMBURSE GE TOTAL GAS TAX 594,378.00 70,266.66 0.00 524,111.34 11.8% QUIMBY FUND: TRANSFER OUT 3171381.29 0.00 0.00 3171381.29 0.0% FEDERAL ASSISTANCE FUND: TRANSFER OUT 31, 813.99 0.00 0.00 31, 813.99 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 2,384.75 0.00 (2,384.75) 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 2,384.75 0.00 (2,384.75) 0.0% CMAQ/ISTEA TRANSFER OUT 2871423.00 0.00 0.00 2871423.00 0.0% VILLAGE Parking TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.0% LLEBG FUND .TRANSFER OUT 0.00 0.00 0.00 0.0% SLESF (COPS) TRANSFER OUT 0.00 0.00 0.00 0.0% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 781,400.00 130,233.34 0.00 651,166.66 16.7% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 7811400.00 1301233.34 0.00 6511166.66 16.7% INFRASTRUCTURE FUND CONSTRUCTION REIMBURSE GENERAL FUND TRANSFER OUT 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 4, 486, 415.30 694, 054.27 0.00 3, 792, 361.03 15.5 % TOTAL INFRASTRUCTURE 41486,415.30 694,054.27 0.00 31792,361.03 15.5% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 682,553.47 0.00 0.00 682,553.47 0.0% TOTAL AD 2000-1 682,553.47 0.00 0.00 682.553.47 0.0% CITY OF LA QUINTA 08/01 /2001 - 8/31 /2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 218090819.03 (20,625.04) 0.00 218301444.07 -0.7% TOTAL TRANSPORTATION 2, 809, 819.03 (20, 625.04) 0.00 2, 830, 444.07 -0 7% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 2,060,000.00 0.00 0.00 2,060,000.00 0.0% TOTAL PARKS & RECREATION 2,060 000.00 0.00 0.00 2, 060, 000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 204,660.00 34,110.00 0.00 170,550.00 16.7% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 204,660.00 34,110.00 0.00 170,550.00 16.7% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 523, 324.44 11785.00 0.00 521, 539.44 0.3 % TOTAL LIBRARY DEVELOPMENT 523,324.44 1,785.00 0.00 521,539.44 0.3% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 47,605,348.69 1,570,944.39 0.00 46,034,404.30 3.3% PROJECT REIMBURSEMENTS TO GEN FUND 1,199,876.38 0.00 0.00 1,199,876.38 0.0% TOTAL CAPITAL IMPROVEMENT 48,805,225.07 1,570,944.39 0.00 47,234,280.68 3.2% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 0.00 1,100.00 0.00 (1,100.00) 0.0% OPERATING EXPENSES-APP 202,700.00 (785.00) 0.00 203,485.00 -0.4% ART PURCHASES 696,152.00 0.00 0.00 696,152.00 0.0% TRANSFER OUT 4171175.71 0.00 0.00 417,175.71 0.0% TOTAL ART IN PUBLIC PLACES 12316,027.71 315.00 0.00 1,3151712.71 0.0% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 476,372.00 37,619.76 438,752.24 7.9% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 380,209.00 16,213.24 363.995.76 4.3% 071 012 ATTACHMENT City of La Quinta Quarterly Investment Summary - Footnote 1 September 30, 2001 Issuer of Investment U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury Federal Home Loan Mortgage Federal Farm Credit Bank Federal Home Loan Bank Federal National Mortgage Assoc. Local Agency Investment Fund Local Agency Investment Fund Subtotal Less % Attributable to RDA Less % Attributable to Financing Authority Total City Pooled Investments Investment Treasury Note Treasury Note Treasury Note Treasury Note Treasury Note Note Note Note Note State Pool State Pool Maturity Date Par Value 1,980,000 Market Value 2,020,219 Amortized Cost 1,982,631 31-Mar-02 31-Jan-02 4,000,000 4,051,250 3,998,039 30-Nov-01 4,000,000 3,996,117 3,998,398 30-Nov-01 3,500,000 3,543,727 3,494,956 31-Oct-01 4,000,000 4,011,250 4,001,329 07-Nov-01 5,000,000 4,972,249 4,982,531 04-Dec-01 3,000,000 2,978,001 2,982,179 21-Dec-01 3,000,000 2,982,196 2,983,531 16-Nov-01 5,000,000 4,978,974 4,983,354 Next Day 13,888,794 13,888,794 13,888,794 Next Day 6,138,236 $53,507,030 6,138,236 $53,561,013 6,138,236 $53,433,978 Footnote 1 - The Quarterly Investment Report does not include the City of La Quinta checking account, sweep account, Housing Program account or petty cash account. Market Value is based upon most current information available. (12,824,155) (93,509) '0'FU, 0l 0,3 -1'F 072 ui3 LOJ.w----• � 5 OF T0 1 0 444f 4 4 4 1: WA) COUNCIL/RDA MEETING DATE: ITEM TITLE: Denial of Claim for Damages Filed by Gary Newman - Date of Loss: March 9, 2001 RECOMMENDATION: October 16, 2001 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Gary Newman, with a reported date of loss of March 9, 2001. FISCAL IMPLICATIONS: The total amount of the claim was $6,000. CHARTER CITY IMPLICATIONS: None. r% A /1■//+A/1■ ■KIlwAk A &Ir% 0%% /r!1\ /■r\A/_ A claim was filed by Gary Newman, with a reported date of loss of March 9, 2001 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2) . Correspondence was sent to Mr. Newman on September 13, 2001, by Carl Warren & Co. outlining their recommendation to the City (Attachment 3) . FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Gary Newman, with a reported date of loss of March 9, 2001; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. 073, Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: 0/ #1 Thomas P. Genovese, City Manager Attachments: 1. Gary Newman Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Mr. Newman 074 FILE WITH: CITY CLERK'S OFFICE P . O . _ X 15_(Y4 FORM #1 (F60NT) CLAIM FOR DAMAGES TO PERSON OR PROPERTY ATTACHMENT 1 RECEIVED INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six Q 2' AM ;; 29 months after the occurrence. (Gov. Code Sec. 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. CITY OF LA Q U I N T Q (Gov. Code Sec.911.2.) CITY CLERK'S OFFICE 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. - & This claim form must be signed on page 2 at bottom. a Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: '[Name Of city] Date of Birth of Claiman Name of Claimant f� Occupation of Claimant 51'974 X'Ag�IPA �/� Home Address of Claimant City and State Home Telephone Number E1i.,siness Address of Claimant City and State -7 Business Telephone Number Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No. regarding this claim: S�Q ,i 5 � /-/ g S � S When did DAMAGE or IN URY occur?6 f S - Z `a � Names of any city employees involved in INJURY or DAMAGE Date -Time If claim is for Equitable Indemnity, give date claimant served with the complaint: Date Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side or tnis sneer. wnere appropriate, give street names and address and measurements from landmarks: �1,11Z& U1 a� �/A-fly , /0, ) k tr x/. o'/ xl rl Describe in detail how the DAMAGE or INJURY xcurre . �f�� l%✓/�� lNAS �GtS �� °`�t �I�j�jl �� f UGf /� il, iva/ 1�.la i�� fN�aE' �%Z G�C�t j G�1/ �� S�N� Z2,Ulo� T.L✓/J� �(6a,'f �/1� AV Col f141v1P r AlAr Z14 /`�/�f,ao G /000, /r�� ' y" /-✓�� /� � l Why do you claim the city is responsible? /t r� A1,4/ i i Describe in detail each INJURY or DAMAGE 121,vII7 4 /f 12 /M�' A ov -0 //V� SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 075 FORM #1 (BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): _ Estimated prospective damages as far as Damage to property .......................... P 9 known. Expenses for medical and hospital care ......... $ Loss of earnings ............................ $ Special damages for ......................... $ General damages ...........................$ Total damages incurred to date .............. $ Total amount claimed as of date of presentation of this claim: $ ��alr Xa 14 Future expenses for medical and hospital care .... $ Future loss of earnings ....................... $ Other prospective special damages ............ $ Prospective general damages ................. $ Total estimate prospective damages .......... $ X11I so Z oow� ��,� ,! 4- Was damage and/or injury investigated by police? If so, what city? Were paramedics or ambulance called? If so, name city or ambulance If injured, state date, time, name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name` Address Name ri'ior�e Address Name Phone Address Phone DOC" 1'ORS and HOSPITALS: Hospital Address Doctor Date Hospitalized P Address Doctor Date of Treatment Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets. or your vehicle when you first saw City vehicle; I ' includ.in North East, Y y location of City vehicl 9 South, and West, indicate place of accident by at time of accident by "A-1" and location of ourself or your vehicle "X" and by showing house numbers or distances to street corners. the time of the accident b "B-1" and theY If City Vehicle was involved, designate by letter " A" location of City NOTE: If diagrams below o not fit point of impact t X. Vehicle when you first saw it, and b "B" location of ourself 9 the situation, attach hereto a props y Y diagram signed by claimant. CURB Signature of Claimant or person filing his behalf gi ' g relationship to CI its NOTE: CLAIMS MUq' BE FILED SIDEWALK SIDEWALK Typed Name: CURB Date: 0/ CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code Sec. 72. 0, 6 ATTACHMENT 2 September 15, 2001 FOURTH REPORT: DOSING Carl Warren & Co pany 750 The City Dr' e Suite 400 Orange, C 2668 Attentigfi: Mr. Richard Marque RE: Principal CJPIA Member City City of La Quinta D/Event 3/9/01 Claimant Gary Newman Our File 5109381 MRQ PREVIEW: Claimant vehicle sandblasted in a 40 mile per hour wind, by sand carried from City property. STATUS: We tendered the case to a third party, La Quinta Arts Foundation, and as they have accepted the tender, we may now close our file and reserves in this matter. ✓ Letter to claimant —confirming our conversation with him and the La Quinta Arts Foundation ✓ Confirmation letter from Great American Insurance Company COMMENT: By this report we are closing our file and reserves without payment. We � apprec' e this opportunity to have been of service to you and the City of La Quinta. Truly Yours, Michael-�� Carl Warren & Company cc: City of La Quinta., Attention: Mr. John Ruiz, Personnel Risk Manager cc: CJPIA - Attn.: Executive Director CAR WARR N & CO* CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 2 750 The City Drive Ste 400 Orange, CA 9 868 077 V, Mail: P.O. Sox 25180 * Santa Ana, Ca 92799-5180 ,f Phone: (714) 740-7999 9 (800) 572-6900 • Fax: (714) 740-9412 l(197tt 1=.doe 1 t o ,• 0 L ,' 01 TUE 11: 41 FAX 714 7 4 0 9 419 C ARL WARREN ATTACHMENT 3 September 13, 2001 Ciary Newman 54505 Diaz La Quinta, CA 92253 RE • principal CJP A McInber City City of La Quinta D►%Event 3!9/01 Claimant : Cry Newman Our File : S 1093 81 MRQ Dear Mr. Newman; adjusters handling As you knt�w, we are the claims� g the above captioned claim on behalf of the City of La Quinta.. This correspondence acknowledges es our comrersation, wherein we discussed the claim that you � • fact that the �i �f La. Quinta has been deter�nincd to have �Ubt��l�ted to uur prtincipal ar,d �e f� tY. .. r the c�wnershi or c nstraction that is takring place on this have no respousibilitY for either p propel' - It is owned by the La Quinta Arta Foundation and is insured as below captioned: Great .American Insurance COMPany Insurance Company Adguster -Jan Ings Phone number— (800) 574-7038 Clain. 9 : 577506748 • atiOn and the lack of direct involvement ()f the City, by this In Jig of current irifoMl Correspondence we are closing eur file and reserves in this matter. r- 1 very TrVly Yours; jr- Michael Reed Carl warren & Company cc: City" of La Quinta cARIL WARRIEN COO CLAIMS MANAGEMENTeCLAIIISADJUSTERS 750 The City D6ve • Ste 400 + Orange, CA 92868 078f Mail: R.O. Dox 25180 - Santo Ana, Ca 92799-5180 Phony►: (714) 740-7999 a (600) 572-5900 + Fxx- (714) 740-'9d) 7 10--02-01 09:37 RECEIVED FROM:7147409412 P•02 1 ti , 0 2.,• 01 TUE 11: 41 FAX T 1 4 T 4 0 9 412 c~ ARL WARREN 1900.3 �pEcra�itr Operen�r�s Human Services 0 EIS( �OUrth SUM GO` Ditto Tert inel South Building Svo 400 SEP Cincinnati, 0H 56742380 PC) Box 5428 �= �a C,ncinnaci, DN 45201.5428 I j RAN 288.317,4828 ph GYcEAiAriviERicyLN, 513.287.8281 ph e88.307.3180 tax INSURANCE COMPANIES 513.331,6908 fax Septernbzr 12, 2001 Mike Reed Carl Warren & CO. P.0. BLx 130 Barite Ana, CA 91-799-5180 R.E-. Cur Claim No. : 577506748 Our Insured : La QuInta Alas Foundation Date of Loss : 031-09-01 Claimant _ Gary Newman Your Claim No- : S109381 MRQ Your insured ' City efL.a tllrtl3 Dear Mr. Reed: This will confirm our telephone conversation today wherein we discussed the above referenced claim - Pursuant to thol conversation we accept tender of this matter on behLqlfof our insured, La Q uinat Arts Foundation. we will follow up with the claimant accordingly. Sincerely, _ r Jan N)lains Claim Specialist 800-374- f038 a Great Amarlcan IrNRir3rCa Company American Dynasty Sorpiusy lines Insur110 Company Contetnp0fmy Americ3,i tnswance Compare' Aancuttural insurante Company drnarican Nallonal FlrH InsurVICB COMDanY Eagle AtrlencBri InburanCil.- Company rgrtcuttural excess arld surplus insurance Company American SDIM IrSurance CQ00eny Enen Park in,r4renca Company ,:merican Alience Insuraine Cornp:sny Greal An, akan MRI'S InSTBICe COMpgr'` Great Texas Coi,nhj Mu(ujr 1Rsu►anr,,; CQ3, E :I sevp'rl Kilts In5ur9nce Co*nDan'Y 079 10-02-01 09:38 Pert cf Great American Pr-apcAy A 035u2iity Inaurantrr Gaup RECEIVED FROM : 7 1 4-74-094-1 F-03 T a 0 4ht 4 wa� COUNCIL/RDA MEETING DATE: October 161 2001 ITEM TITLE: Adoption of a Resolution Authorizing a Street Closure Permit for the Village Faire Events Planned in 2001 and 2002 on Calle Estado between Desert Club Drive and Avenida Bermudas RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the temporary closure of Calle Estado between Avenida Bermudas and Desert Club Drive on six separate occasions in 2001 and 2002 for the Village Faire event. Under the existing contract, Kiner/Goodsell is responsible for all labor and material costs associated with the Village Faire event; therefore, there is no additional fiscal implications. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Kiner/Goodsell under contract with the City has applied to hold the annual outdoor Village Faire on Calle Estado between Avenida Bermudas and Desert Club Drive during the hours of 6:00 p.m. to 10:00 p.m. on November 2, 2001, December 7, 2001, January 4, 2002, February 1, 2002, March 1, 2002 and April 5, 2002. Since the Village Faire special outdoor event will be held within the City's public right- of-way, the applicant is required to obtain approval from the City Council to close Calle Estado pursuant to Chapter 12.32 (Parking) of the Municipal Code. Traffic and parking restrictions are recommended between the hours of 5:00 p.m. and 1 1:00 p.m. to permit exhibitors time to install and remove their portable displays and clean the area upon completion of the event. The adjoining businesses are aware of this special event and actively participate to make the event successful. The Riverside County Sheriff's Department personnel will be at the event to ensure that no problems arise. TAPWDEPT\COUNCIL\2001 \01 1016b.WPD FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the temporary closure of Calle Estado between Avenida Bermudas and Desert Club Drive on six separate occasions in 2001 and 2002 for the Village Faire event; or 2. Do not adopt a Resolution of the City Council approving the temporary closure of Calle Estado between Avenida Bermudas and Desert Club Drive on six separate occasions in 2001 and 2002 for the Village Faire event; or 3. Provide staff with alternative direction. Respectfully submitted, s Chris A. Vogt// Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager TAMDEPT\COUNCIL\2001 \01 1016b.WPD RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS ON SIX FRIDAYS FROM 5:00 P.M. TO 1 1:00 P.M. ON NOVEM BER 2, 2001, DECEM BER 7, 2001, JANUARY 4, 2002, FEBRUARY 1, 2002, MARCH 1, 2002 AND APRIL 5, 2002, FOR THE VILLAGE FAIRE EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT 2001-310 APPLICANT: KINER/GOODSELL WHEREAS, pursuant to the Municipal Zoning Code, the Kiner/Goodsell applied for and received approval, under Temporary Use Permit 2001-310, for the Village Faire event to be held on November 2, 2001, December 7, 2002, January 4, 2002, February 1, 2002, March 1, 2002 and April 5, 2002, provided City Council approval is obtained to close Calle Estado, a public street, for this special event; and WHEREAS, the City Council on the 16t' day of October, 2001, reviewed and heard public testimony on this request to temporarily close Calle Estado between Desert Club Drive and Avenida Bermudas on six occasions in 2001 and 2002, between the hours of 5:00 and 1 1:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said Temporary Street Closure: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety as required by the Public Works Department, shall be completed unless other arrangements are made with the Public Works Director. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors and the street closure involves the businesses along Calle Estado. The affected property owners will be notified of the upcoming event pursuant to Conditions of Temporary Use Permit 2001-310. 082 3. The City Council can grant an encroachment permit to allow activities on public Gv TAMDEPT\COUNCIL\2001 \01 1016b.WPD streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the Findings of the City Council in this case. Section 2. The City Council approves the closure of Calle Estado between Avenida Bermudas and Desert Club Drive on six occasions in 2001 and 2002 from 5:00 P.M. to 11:00 P.M. subject to Conditions imposed by the Public Works and Community Development Departments. Section 3. The City Traffic Engineer, or his designee, can issue an encroachment permit (Chapter 14.16 of the Municipal Code) to the La Quinta Chamber of Commerce regulating the closure of the street provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 2001-310 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the Community Development Director and City Engineer are authorized to reschedule the street closure provided all Conditions of Approval under Temporary Use Permit 2001-310 are met. Section 6. The Public Works Department will prepare a traffic control plan for the street closure. Kiner/Goodsell personnel shall apply for and obtain, an Encroachment Permit from the Public Works Department prior to closing the street. Section 7. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 8. The City Clerk shall cause this Resolution to be posted in designated public places. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City TAMDEPT\COUNCIL\2001 \01 1016b.WPD Council, held on this the 16th day of October, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 084 �r TAPWDEPT\C0UNCIL\2001 \01 1016b.WPD CO UNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Approval of a Request for Proposal (RFP) for Professional Engineering Services for the Highway 111 Street Improvements AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: (.0 STUDY SESSION: PUBLIC HEARING: Auth orize staff to distribute a Request for Proposals (RFP) for the preparation of p specifications, ecifications, and engineer's estimates for the Highway 111 Street Improvements and approve the Consultant Selection Committee. FISCAL IMPLICATIONS: The project is based upon funding to be provided by the Riverside County Transportation Commission (RCTC) from the Measure "A" State Highways Account. The following represents the available funding and funding sources for the Highway 111 Corridor Improvements as presented within the City Council approved Fiscal Year 2001-02 Capital Improvement Program and identified within the proposed Request for Proposal (RFP): Project Funding Source Amount Available 111 Corridor Improvements State Measure "A" $ 2, 970,118 -Highway TOTAL AVAILABLE FUNDING: $Z970,118 The following represents the proposed project budget: TAPWDEMCOUNCIL\2001\011016q.wpd 00 The project is 100% funded with locally generated sales tax provided through the MeasureHighways "A" State Hi hwa s Account. The project is not required to be bid using prevailing wage a specifications and may result in lower construction bids. 9 On July Y 17 2001 the City Council approved and adopted the Fiscal Year 2001 /2002 Capital Improvement Program (CIP) as part of the annual budget. The Highway 1 1 1 Corridor Improvements are included, as follows: Highway 1 1 1 Corridor Improvement, City Project No. 2001-07 - Improve g Y Highway 1 1 1 to its ultimate General Plan Configuration through -out the City of p La Quinta Corporate Boundary. The proposed improvements will be limited to street improvements between the curbs. Sidewalks, parkway, and median e p landscaping improvements are not included. The Request for Proposal (RFP), Attachment 1, solicits proposals from qualified consultants to prepare plans, specifications, and probable construction engineering p p estimates (PS&E) for the aforementioned project. The Consu ltant Selection Process is outlined within City Resolution 96-80 as follows: The City Council shall be notified of the need to contract for professional 1 . services. 2. A Selec tion Committee shall be formed of members competent to judge the qua lifications of firms for the specific services requested. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect to function, itself, as the Selection Committee. 3. The Selection Committee shall review the qualifications of firms available to provide the specific category of services required. The Committee is authorized to issue a Request for Qualifications Statements (RFQ) if deemed necessary. 4. The Selection Committee shall select a short list of the most qualified firms. 5. RFP's shall be issued to firms appearing on the short list. 6. The Se lection Committee shall review and rank the short-listed firms based upon the selection criteria. 086 00% TAPWDEPT\C0UNCIL\2001 \01 1016g.wpd 7. The of the top ranked firm shall be reviewed to determine the proposals apparent fair value of the proposal. 8 Negotiations with the top -ranked firm shall proceed until a mutually acceptable . g contract is developed. City Council b this report is hereby notified of the potential need to contract for The y Y p professional services in excess of $10,000. The recommended consultant selection committee consists of: • Chris A. Vogt, Public Works Director/City Engineer • John M. Freeland, Senior Engineer • Leonard St. Sauver, Assistant Engineer I • Nick Nickerson, Contract Project Manager Y ConsideringCity Council Approval of the RFP on October 16, 2001, the following represents how the project is expected to proceed: Advertise RFP: Consultant Selection Process: Approve PSA Project Design (6 Months) Approve PS&E Advertise for Bid Contract Award Sign Contract/Mobilize Construction Period (6 Months) Project Acceptance 10-17-01 to 11-16-01 11-19-01 to 11-30-01 12-04-01 December 2001 - June 2002 June 2002 July 2002 August 2002 August 2002 September 2002 to January 2003 March 2003 The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposals (RFP) for the preparation of plans, specifications, and engineer's estimates for the Highway 111 Street p P Improvements and approve the Consultant Selection Committee; or 2. Do not authorize staff to distribute a Request for Proposals (RFP) for the preparation of plans, specifications, and engineer's estimates for the Highway p 111 Street Improvements and do not approve the Consultant Selection Committee; or r� 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Request for Proposal ATTACHMENT 1 CITY OF LA QUINTA REQUEST FOR PROPOSAL PROFESSIONAL ENGINEERING AND DESIGN SERVICES HIGHWAY 111 CORRIDOR IMPROVEMENTS The City of La Quinta requests proposals from qualified professional engineering consultants to prepare plans, specifications, and estimates (PS&E), and contract bid documents for the City of La Quinta Highway 111 Corridor Improvements. The proposed improvements will widen Highway 1 l 1 to its ultimate General Plan Configuration throughout the City of La Quinta Corporate Boundary. The improvements will be limited to street improvements between the curbs. Sidewalks and parkway improvements are not included. Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: • Perform appropriate engineering related field survey, and base map preparation; • Research right-of-way needs and provide right-of-way acquisition services, as necessary; • Perform utility coordination and obtain clearances; • Perform coordination with the California Department of Transportation (Caltrans) District 8 and obtain any necessary encroachment permits; • Perform coordination with local, regional, State and/or Federal agencies as necessary; • Prepare project plans, contract documents, bid documents, special provisions and P engineers estimates of probable construction costs; Project Development Process Generally, the project development process will be as follows: 1. Project Kick-off A. Initial meeting between the consultant and City staff to identify project design constraints and objectives. B. Consultant will prepare preliminary concept drawings as outlined in the project description and present to staff for review and comment. C. Based upon input received from staff, consultant will revise the improvement plans and concept plans for approval by staff. TvWDEPWROJECTS\200APN200107 Hwy 11 I\PS&ERFP.%* 089 006- 2. Agency Approval A. Consultant will submit improvement plan, concept plans, and/or other necessary documents to City to obtain approval. B. Based upon comments received from the City, consultant will revise the preliminary Plans, Specifications, and Estimates (PS&E) and resubmit. C. Staff approved PS&E will be submitted to the La Quinta City Council for review and Comment. Consultant will be expected to prepare any necessary supporting documentation. D. Based upon comments received from the City Council, consultant may be required to make additional corrections to the Plans, Specifications, and Estimates (PS&E). E. All approved plans will be provided to the City on compact disk in AutoCAD 14 format, as well as on "D" size Mylar. The project specification documents, including technical specifications, will be provided on 3 1/2" disks in Word Perfect 7.0 for Windows format. The Engineer's estimate will be provided in Quattro Pro 7.0 for Windows format. I Bidding Phase The consultant will be expected to provide assistance in preparing the necessary documents and coordinate advertisement of the project for bid. Technical support during the bidding and award process will also be required. 4. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before November 30, 2001. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 TAMDEMPROJECM00ITN2001 07 Hwy 11 I\PS&F-"P-*-0 090 007' Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) -submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and then responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and subconsultants. (2) Consultant's and subconsultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Proj ect S chedule A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting September 9, 2000 as the start date. The La Quinta City Council meets the 1°` and 3' Tuesday of each month. The Community Services Commission meets the 2"d Monday of each month. The project schedule should include all approvals expected during the project period. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. TAMDEPIVROJECTSM01TN2001 07 Hwy I I1\PSBtE"P.%Td 091 008 COUNCIL/RDA MEETING DATE: ITEM TITLE: Approval of the Declaration of Surplus Property RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: October 16, 2001 CONSENT CALENDAR: r7_ STUDY SESSION: PUBLIC HEARING: Approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City has accumulated obsolete and non-functional property items over the last several years. The equipment has little or no market value. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means; or 2. Do not approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and do not authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means; or 092 3. Provide staff with alternative direction. Respectfully submitted, Approved for submission by: ('-- WZ419�� Thomas P. Genovese, City Manager Attachment: 1. Declaration of Surplus Property 093 0 G2 ATTACHMENT ft M M N fl% C� O N U E O M U � U. c� C +� C c cp cn 4-0 4-J .aC l 4) o O O Q Q O U +-� L. L. -c C.) m(D0caco U)0 C� U") 04 N N M a)Cfl QCOO� NNCO�NO Z d- � C:) aN��CIO LO co co V) N2MZ)DCn .O .i O O L L L L V *E -c- O Q O ,C ,C .0 .0 0 a. a a a= (7 C7 00 N N Q Q Q Q I�I�M�T-OO N In LO Lo CM �' � o r-414t0CF)(fl U)(1)MN(MN V V M V V V 00 V 00 O O O a- r- N N - _ d' �j U U U +J .� Q) (1) (1) 4-J +mj U) m co cc U) co U) U) ca G V V ._I -J ._J LO M L a) c co U U) X w (0 a) O CM 094 0U-4 M co r 4-0 91000 CM LO ' O qt ' O � �- Z 0 r- O c� _ LO 4-0f-- '� N CM CO cn _ . �. E tz cn '� t.C) Q. 7.) JW a O Lij w o a� U'-40d > .}.+ . �. V U. LL .� V U � � C/) O U) 4� C -.Nd m . C/) f -- (] Z3 O Q +� cu U) U O Q •E O �•• H > C _O O w N C C }' = E O > (,a X oc c -�e � � +� cn c� a� •- T a 0 414f 4 sep i2ow(v COUNCIL/RDA MEETING DATE: October 161 2001 ITEM TITLE: Approval of a Proposal for a California Integrated Waste Management Board Waste Tire Playground Cover Grant for Adams Park RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9- STUDY SESSION: PUBLIC HEARING: Adopt a resolution of the City Council approving the City's application for a California Integrated Waste Management Board waste tire playground cover grant for Adams Park. FISCAL IMPLICATIONS: Approval of this request would allow the City to apply for a grant in the amount of $6,900. Total project costs are estimated to be $13,800. The City's required match of $6,900 would be funded by Community Services Administration, Maintenance and Repair -Safety Surfacing for Adams Park Water Feature (Account #101-251-621-000), which has a balance of $8,000. CHARTER CITY IMPLICATIONS: None, BACKGROUND AND OVERVIEW: The California Integrated Waste Management Board (CIWMB) is accepting grant applications under its "Waste Tire Playground Cover Grant Program." The program provides funding to install playground cover material made from California recycled tires. The City wishes to take advantage of this funding opportunity to replace the deteriorated playground surface material under the water feature at Adams Park. This will greatly improve child safety at the park, while reducing the number of used tires placed in landfills. The grant application is provided as Attachment 1. The application must be postmarked to the CIWMB on October 26, 2001. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution of the City Council approving the City's application for a California Integrated Waste Management Board waste tire playground cover grant for Adams Park; or 2. Do not adopt a resolution of the City Council approving the City's application for a California Integrated Waste Management Board waste tire playground cover grant for Adams Park; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powe ,Management Assistant Approved for submission by: /Z0111111 , /�� 111,11111 Thomas P. Genovese, City Manager Attachments: 1. CIWMB Grant Application )WA RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR THE 2001 /2002 PLAYGROUND COVER GRANT PROGRAM WHEREAS, the people of the State of California have enacted Assembly Bill 1843 (W. Brown, chapter 974, Statutes of 1989) that provides grants to public entities involved in activities that result in reduced landfill disposal of used whole tires and reduced illegal disposal or stockpiling of used whole tires; and WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for the administration of the program for the State, setting up necessary procedures governing program applications; and WHEREAS, said procedures established by the California Integrated Waste Management Board require the applicant to certify by resolution approval of the application before submission of said application to the State; and WHEREAS, if awarded a grant, the applicant will enter into an agreement with the State of California for development of the project; NOW, THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF LA QUINTA: 1. Authorizes the submittal of an application to the California Integrated Waste Management Board for the 2001 /2002 Playground Cover Grant Program. The City Manager of the City of La Quinta is hereby authorized and empowered to execute in the name of the City of La Quinta, all necessary documents, including but not limited to, applications, agreements, amendments and payment requests necessary to secure grant funds and to implement and carry out the purposes specified in the grant application. PASSED, APPROVED, and ADOPTED this 16th day of October 2001, by the following vote: 098 t_ AYES: NOES: ABSENT: ABSTAIN: ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California JOHN J. PE A, Mayor City of La Quinta, California 099 ATTACHMENT 1 WASTE TIRE PLAYGROUND COVER GRANT PROGRAM APPLICATION COVER SHEET Name: City of La Quinta -Mailing Address: Post Office Box 1504 City: La Quinta County: Riverside Zip' i Code: 92253 Name and Location of Playground: Adams Park SW Corner Adams St. & La Palma -Primary Contact/Title: Dodie Horvitz, Dir. of Community Services E-mail Address: dhorvitz la- uinta.or Fax Number: 760 777-1231 Telephone Number: 760 777-7090 Seconds Contact/Title: Debbie Powell, M mt. Assistant E-mail Address: dpowell@la-quinta.org Fax Number: Telephone Number: 760 777-7073 Legislative District Numbers: Assembly: 80th Senate: 37th Federal Tax Identification Number: 95-3740431 If a consultant completed the application, provide the following information: Company Name: N/A Company Address: Phone: Applicant Type. (circle or check one) Funding Information: R(Cit ❑ Count ❑ City and Count ❑ Park District Y y y y Grant Fund s Requested $ 6 900 Matching Funds (at least an equal amount $ 61900 ❑ Special Districts ❑ School District ❑ College or University ❑ State Agency ❑ Qualifying California Indian Tribe of grant requested or 50% ❑ Other: [if qualified - see p. 17]) Sum of Grant + Match $ 13,800 Provide a concise project summary below: What, When, How, and Why - limit five (5) sentences This project will improve child safety at Adams Park by removing deteriorated rubberized playground cover material and replacing it with recycled tire cover material. Once grant funds are awarded, the project should be complete in approximately three months. Certification: I declare, under penalty of perjury, that all information submitted for CIWMB's consideration for allocation of grant funds is true and accurate to the best of my knowledge. Signature of person as authorized in the resolution: Type or print name and title: Thomas P. Genovese, City Manager Date: X Applicant will comply with the principles of Environmental Justice as described on the back of this cover page (please check the box and initial). California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 Environmental Justice Public entities that receive grant funding from CIWMB for this grant progran must comply with the following principles of Environmental Justice. Environmental Justice is defined in Government Code Section 6'5040.12(c) as: "...the fair treatment of people of a// races, cultures, and incomes with respect to the development, adoption, implementation, and enforcement of environmental laws, regulations, and policies." SB 115 (Solis, Statutes 1999, Chapter 690) broadly requires all California Environmental Protection Agency boards, departments, and offices to conduct thc- "programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of the state. " 1-01 7 California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: The application is self-explanatory and contains instructions. The Appendices section provides a sample Budget Itemization Form; a sample Procurement Policies; a list of term and word definitions; an application checklist; and scoring criteria. A completed application should include answers to all eleven (11) criteria as well as the following completed forms: Work Statement; Budget Itemization; Summary of Current and Previous Grant Awards; and a Resolution, Joint Power Agreement (JPA), or Memorandum of Understanding (MOU). GENERAL CRITERIA NEED (Criterion #1 — 25 points) The grant application must clearly describe and demonstrate the local need, the benefits, and expected end results for the project. (10 pts.) Describe your project, why the project is needed, and how it will benefit the community. (Describe the playground project funding needs and community needs for the playground surfacing.) This project includes the removal of deteriorated rubberized play surface at Adams Park, which was installed in 1996, and the installation of 452 square feet of recycled tire playground covering. A playground safety audit conducted in February 2001 specifically identifies the rubberized surface as a hazard and recommends replacement within six months. In addition,. the City has received complaints from citizens, and both the Community Services Commission and the City Council have identified this project as a high priority. The surface is under a water play feature (see photos), and the foundation has eroded, causing sunken areas where water pools. Also, there are areas where the surface material is missing, and tree roots have pushed the surface up along the edges. These defects can cause users to trip over the uneven surfaces, or possibly slip and fall in areas where water is not draining properly. It also impedes handicap access. It is imperative to correct this safety problem as soon as possible to avoid potential accidents and injury, especially to young children. The installation of recycled tire playground cover will correct this problem, and make Adams Park more enjoyable and accessible to La Quinta residents. (5 pts.) Address identified gap in service availability and current unmet need. (Describe the length of time the refurbished or new playground may not be used if the rubberized surfacing is installed, and how obtaining the surfacing grant will meet the need of the community.) Adams Park is currently the only park serving the northern section of the City. The park is surrounded by single-family homes, and experiences heavy use. The City itself is one of the fastest -growing cities in California, with a current population of 26,300. Although La Quinta is known for its golf resorts, there has been a huge increase in families relocating here during the last decade. According to 2000 Census figures, 25% of the population is age 14 and under. The school district has built four new schools over the past ten years to accommodate the influx of children to the area. The surfacing grant will help the community by allowing the City to make this much -needed improvement, thus enhancing public safety, especially the safety of young children. It will also improve handicap access to this portion of the park. It is anticipated that this play area will be unavailable for approximately one to two weeks while the old rubberized surface material is demolished and removed, and the new recycled tire surface material is installed. 10? California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: (5 pts.) Describe and document the problem. Support the existence of the problem and project need (described in the first part of this criterion) with data from surveys, maintenance and safety reports, studies, accident reports, etc. Provide statistics about how the community will be affected if new rubberized surfacing from waste tires is installed. (Note: photos of the condition of the existing playground project illustrating the need will be accepted. Photos do not replace the description.) The current rubberized surface has experienced water damage, heat and sun damage, and damage from tree roots. The foundation has eroded, causing large areas to sink. There are areas where the material is completely gone, leaving holes. Along the edges of the surface, tree roots have pushed the material up, causing an uneven lip around the play area. A Playground Safety Audit conducted in February 2001 by Ron Hurst, C.P.S.i. (#3316-1001), specifically identified this surface material to be a safety hazard, and recommended replacement within six months. Although no claims have been filed against the City, many citizens have complained about the condition of the surface material. The attached photos demonstrate the magnitude of the problem. The installation of new recycled tire surface material will greatly improve park safety. This type of surface material is very durable, and will be able to withstand water and the extreme summer heat, thus simplifying maintenance. (5 pts.) Describe health and safety threats or environmental concerns for users of this playground project's surfacing for either existing or new playgrounds (i.e., children playing in undesirable areas, splinters from decaying wood chips, contamination from animal feces in sand, debris on playground, hard fall surfaces, or other health and safety hazards due to surfacing design, etc.). The major concern to the City of La Quinta is the potential safety hazard that this deteriorated surface material presents. Many families with young children use this park, and very young children have a difficult time differentiating between changes in elevation. This could lead to serious falls and injury. Also, because water pools in sunken and broken areas, there is a potential for bacterial contamination as well as a potential for slipping on wet surfaces. In the desert, pooled water also attracts dangerous insects including wasps and bees. 103 ILI ! California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: GENERAL CRITERIA OBJECTIVES (Criterion #2 —15 points) Goals and objectives must be developed using the identified need from Criteria #1 and the Work Statement. Describe, in the sections below, how this was determined. (7 pts.) How was identified need as described in Criterion #1 determined for this project? For example: community workshops, planning sessions, user input, etc. The City's Community Services Commission and Community Services Department identified this need through observation and from complaints from citizens. The City's Public Works Department, which is responsible for park maintenance, also identified this project as a high priority. (8 pts.) Describe specific goals and objectives for the project. (The goals should reflect what you wish to accomplish by providing surfacing for this playground project. The related objectives should be specific, measurable, relevant to the project, and time -limited. Please see the definitions for goals and objectives in Appendix D.) Goal 1: To remove unsafe playground surface material from Adams Park and replace with recycled tire playground surface material. Objective 1: Upon grant approval, conduct quote process for demolition and installation within two months. Objective 2: "Piggyback" on California Waste Management's contract for recycled tire playground surface material to realize significant cost savings. Objective 3: Award contract, complete demolition and installation within two weeks. Goal 2:To improve safety for users of Adams Park. Objective 1: Reduce the number of citizen complaints about the surface material by 75% by August 2002. Objective 2: Conduct one informal user survey by the end of the grant period. Objective 3: Conduct two user observation sessions by the end of the grant period. Objective 4: Conduct annual playground inspections. Goal 3: To improve the durability of the playground surface. Objective 1: Report to the CIWMB the condition of the recycled tire surface at the end of the grant period. Objective 2: Evaluate the condition of the new surface material quarterly. Objective 3: Monitor maintenance cost savings annually. o4 California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 . . a a a c ,0 0 �a c O ea a 0 0 E z 3 Z LL cOn a� o cv c E vM �2 in a U t� �E o E c c E m c � U � O }' �(D a. "o co � aEi a � y C/) m •O O 'C O M H C 0 3 _o 0 0 Ucc cu cu cu MC -boacn U C ° C o C O cu cu `o cu 0 ( .cu (D c Z •— 3 > .M `C � .•cu O cu Q. N C° Y C O E Q +-•� cu E C Y -v E tr cu ca u) a Q .� r.► r o0 0 M 0 O 0 0 ° C) m M M O O z' m 40).. -c o 0 0 0 co co -v c co s � c0 � � U 0 o0 m _ (D O �� C O O o C 'o m O _C N co CD co H N C� CO) ,C .� CD CL ° CCD a. cn tYI1 -O >+ O = C ( M — . V Y N U 1— O _ O v L cu O Q. cu •a >, a .o _o aD c O co s a� cco O •C c3 _ }?vca �.... - .Q — a� c �c .� cr 'v� ° o _moo tQ � - C.) cu cu O = 'C V — � pC _U M OC c - � F a V a� N r— N M N 105 Grant Applicant: Name of Playground and Location: GENERAL CRITERIA METHODOLOGY (Criterion #3 — 5 points) What do you need to do, by task, to achieve the stated objectives and project? complete this 'ect? P P (2 pts.) Describe how the proposed tasks in the Work Statement are the best wayto address the identified e need a described in Criterion #1 and carry out the objectives as described in Criterion #2. The proposed tasks represent the most cost-effective and efficient method to correct ote p ntial safety hazard s at Adams Park. Through the request for quotation process will ensure that the i City rec eives the best rice for demolition and installat ion. ton. The use of contracted labor will ensure that the project is completed in a timely manner. The City will "piggyback" on California Waste Management's contract for recycled tire playground cover to realize a significant cost savings. The durability of the new surface material will help decrease maintenance costs. (1 pt.) Identify the staffing from your agency required to complete the proposed playground 1 ro'ect. For exam le, public entity staff titles, architect, engineer, park planner, etc. p p City staff to be involved in this project includes the Community Services Director, the Public Work Director, and the Public Works Iaddition,' • • s Inspector. In the City will contract for demolition and Installation services. (1 pt.) List any cooperating individuals and/or organizations and describe their involvement. For example, the Rotary Club, neighborhood volunteers, parents, a private business that will provide volunteer services, etc. (For the purposes of this question, the applicant agency is not considered a cooperating individual or organization. This project has the support of local residents and Waste Management of the Desert. Letters of support are attached. (1 pt.) Present a s ecific funding plan for future maintenance and operational costs. Future maintenance and operational costs will be funded b the General Fund Park Maintenance Budget Y gt 1_;2 06 e California Integrated Waste Management Board - Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: GENERAL CRITERIA EVALUATION (Criterion #4 - 5 points) Describe your methods to evaluate the project and determine whether the goals, objectives, and tasks will be accomplished successfully. (2 pts.,) How will you determine if the goals, objectives, and tasks for this project have been met (post -construction inspection, use by the community, user surveys, etc.)? The City's Public Works Inspector will ensure that the new surface material has been installed properly to specification. In addition, City staff will observe the playground in use to determine if the safety issue: have been corrected. City staff will document the number of complaints received after the new surface material has been installed. The City will also compare maintenance costs before and after the new surface material has been installed. (2 pts.) How will you measure the projects impact on the community and the playground users? The City will conduct periodic observation and counts of playground users and will conduct an informal user survey. 0 pt.) Describe any evaluation reports that will illustrate the success of the project. The annual playground inspection will document the condition of the new surface material; and a report v be prepared for the Community Services Commission. List staff responsible for the project evaluation and evaluation reports: Name: Dodie Horvitz Phone Number: 760 777-7090 California Integrated Waste Management Board V i Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: GENERAL CRITERIA BUDGET ITEMIZATION FORM (Criterion #5 — 5 points) Pro-inctallatinn 0i20ae ic•_ _ ... Task # Item .•...... v..a�in a� - I..iuv Gl VC//// /G Description detailed Grant $ Match $ 300 "..}1.. a;; „ y�... .\ :\. .J. �Yi;? Total $ 300 300 ersonnel bid advertising materials &-supplies consultants/contractors Sign Design other } a}, } �:{tt�\4Y:,•.v:, ., .. ..\ ..... v.r.t.a .... •{• ,'2?•2,2. .... '£., {. ,, ,•:,� . • . Y•.• p '\ }} ^}`Jtv...k}}} �5 ,. ...... , .. :. .. .. .. �..t.. C2: r�.:. . ..t.. ...t.....A.\�"xp`...a... .{ ..♦.a .. , . ,. ,. ...... 4 \.......... .,.. ,♦:.a,.,....�t £,L*.k• Y;.,.{.,Y'♦'\. '•.'yi?,x.': '::::i; '; .\ ��\+�. ..'.\ :•\::..v �Z♦,• ,a1n...1 {yam\, i a, V+4• £ .. �.),�' ... � ... �':......... : �::,.: �� . .�.. ....... , . •, a� to :.,♦1.,... a.:�:... .,.,.\`V.,.;...•:.:a:.Ja..:.,>.::�.,.}.,::',�:v��:}:}:}.,•::�Y:::.rJ�a.a:wx�6:�.\}•: �:`�;:.:�.:..: 1r1�.. � ,�*� .,♦. +� .\, �2• .. a.>},\., �``:\ ..\\, <n\J: >.�.�.. �\ }...\. :.R-}4R. �c:J.:�:: a...1�x• Installatinn Phaaa Task # Item Description detailed Grant $ Match $ Total $ personnel City Public Works Inspector 300 300 materials & supplies Recycled Tire Playground Cover 5,400 59400 consultants/contractors Demolition of Old Surface Material 100 4,300 4,400 Installation of Recycled Tire Cover 19400 1,400 other •: ,: :f'•?•. v', ,..,Y:...r+ v: t:•..::. �3F�,a, „ �, , ...>+... }..... �. : : •h'�.{{..,,,,;.;rye,,.... a a Y'•}. .. .�. .{. ., F .. a ....a ). , .}.. ��i ,., .. , . .C..:t•�..{,Q:. Yf`YE a. }�.. .. ♦ ,.t. £, .. > .. } ?"�,. � ... .. 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California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: Post -Installation Phase • This form may be reproduced and enlarged as necessary. • The Budget Itemization Form and the Work Statement must match. • Attach quotes and/or estimates. 109 California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: GENERAL CRITERIA COMPLETENESS, LETTERS OF SUPPORT, EXPERIENCE, ETC. (Criterion #6 — 5 points) Completeness (3 Pts.) EJ Applicant must submit: 1 a completed_ •_ and signed on anal and three 3 CODies of the three (3) copies must be marked as "ori inal� p— application, the original an g and "copy;" 2) an application signed by the person whose title is designated in the resolution; 3) an application in which the original er left-hand cor, and three (3) copies that are double -sided any fastened in the upper ner, do not bind the application; and 4) an application which in approved resolution or a resolution timeline (see sample le pp includes an Letters of Support (1 Pt.) ❑ Application packet includes at least three (3) letters of support for the project. All letters of support must be submitted with your application packet. Do not send letters to CIWMB separately. Experience (1 Pt.) Address the ability of the applicant to coordinate rant activities. similar rants i g Describe the project manager's experience coordinating g n the space below. Attach resumes, endorsements references, The Director of Community Services will be the ec Pro' ro'e Project Manager. She has experience coordinatingark u r p cts, and grant -funded design and parks construction of new P pg ade . Previous CIWMB Grant Awards CHECK ONE BOX ❑ Using the table on the followinga page, list CIWMB grants received in the past three fiscal ears(1998/1999 1999/2000, 2000/2001. y , OR This agency has received no other grants from CIWMB. 110 California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2002 Grant Applicant: Name of Playground and Location: PROGRAM CRITERIA RECYCLED -CONTENT PURCHASING POLICY OR DIRECTIVE (Criterion #7 -10 points) r%_M_..&. .rV11111L1vn oT recycled -content purchasing policy or directive: Either 1 ' content products instead of non -recycled products ) a policy which specifies purchasing recycled. Y p ducts whenever price, quality, and availability9 Y edi memo instructing recycled -content purchasingractic are comparable or 2) a directive general " recycled -con tent" r practices. Examples include: a re -refined oil Purchasing procurement policy. See Appendix A — Sample Pro p 9 Policy or a more p Procurement Policies. P1MeI Does your organization have a recycled -content Y t purchasing policy or directive? Yes ❑ No M( Date policy or directive was adopted: (The policy or directive may be adopted Burin the 9 application process.) (2 pts. ) Briefly describe your recycled -content ur p chasing policy or directive (do not attach our Y policy/directive). (3 pts. ) C eck the boxes that correspond with the es of recycled or re -used products you have purchased Office paper supplies Furni P ased or used. ❑ Toner cartridges shings. benches, tables, chairs ❑ Shippingbo g Q/Lei xes 0 Construction/buildingsure/play equipment ❑ Finishes: paint, materials 0 Floor coverings p nt, wall coverings ❑ Re -treaded tires p ❑ Re -used concrete, asphalt, brick Compost/mulch � p � k 0 Janitorial paper products Rubberized Asphalt Concrete Containers/storage systems ❑ Others 0 Re -refined oil , please list Equipment/vehicles using re -refined oil: (mowers, trucks, vans etc.) (2 pts.) Evaluate your Recycled -Content Purchasing Policy or Directive 1. What areas need improvement? 2. What aspects have been successfully implemented? If the applicant receives a grant award as a ' amount of rec cl part of the final report they will be required to r y ed-content products purchased such as Paper q provide information on the performance of the contract re p p , re -refined oil, paint, compost, etc. that are used in th (required as part of Public Contract Code Section e s 10308.5 and 10354). 1.1 California Integrated Waste Management Board Waste Tire Playground Cover Grant Program FY 2001-2 002 Grant Applicant: Name of Playground and Location: PROGRAM CRITERIA RECYCLING PROGRAM (Criterion #8 - 5 Points) Describe the applicant's recycling program recover material Y g p gram and how it has been developed and ' s from the waste stream. How does the applicant's p implemented by the public entity tt environmental effects, pplicant s recycling program lessen or avo'd unfavorable f Explain how the applicant handles Basil re such as rassc clin Y cycled Internal waste such as paper, bottles 9 y g, composting or use of mulch and compost i ,and cans. Describe other program; waste management and recyclingpractices i p n Playground area. Describe how the applicant P into its special events and/or recreational r pp t integrates Programs at the playground. Within City Hall, each desk has a recycling can for paper, aluminum lass are large recycling containers located b � glass, plastic bottles. In addition there y copier machines and in the break room. Each e collecting aluminum cans to be recycled. department has a bin f Y d. Waste Management of the Desert or grasscycling and recycling bins for curbside i provides residents with large residents a pick-up. They also provide bulk item and provide recycling containers for special Y pick-up upon request by City Park" program that P al events held in the City. City y p g at includes beverage container recyclingy Y has a "Recycling in the publications. bins in City parks and public outreach each via ads in local PROGRAM CRITERIA PRIOR WASTE TIRE PLAYGROUND COVER OR TRACK SURFACING GRANT (Criterion # 9 - 5 points) CHECK ONE BOX (0 pts.) ❑ This public entity has been awarded a Playground Cover and/or Track surfacing nt funded from the Tire Recycling Management Fund offered by CIWMB during either of the last o gaant cc es lifornia 1998/1999, and/or 1999/2000). y(fi iscal y a s (5 pts.) OR This public entity has received no Playground Recycling Management Yg d Cover and/or Track surfacing fundingfrom 9 g ment Fund offered by CIWMB duringeither of the California The 1998/1999, and/or 1999/2000. the last two grant cycles (fiscal years California Integrated Waste Management Board 112 Waste Tire Playground Cover Grant Program g FY 2001-2002 IJ .;�. Grant Applicant: Name of Playground and Location: ESTI PROGRAM CRITERIA MATED COST PER CALIFORNIA WASTE TIRE DIVERTED FROM Criterion THE WASTE STREAM ( #10 -10 points} The applicant will receive points based on t relates to the co he number of waste tires diverted from th cost per tire. The cost per tire is calculated b dividing e waste stream as it (match plus grant funding, which includesY viding the eligible cost Of the total project costs for preparation, installation, si na p the total number of tires used. Since the cos 9 9e, materials, and labor b are totalnencouragedt per tire will go up with the total co ) Y to Include only the minimum match requirement Cost of the project, applicants only able to indicate the number of pounds q ment in the budget. Tip: If the manufacturer is rubber can i recoveredp nds of rubber used, CIWMB estimates that twelve from each waste tire used for a surfacing a (12) pounds Of that applies to your grant. g project. Check or circle the below box ❑ no points if the cost per tire is at or above $50.01 two (2) points if the cost per tire is between $30.00 - $50.00 four (4) points if the cost per tire is $15.00 - $29.99 ❑ six (6) points if the cost per tire is $10.00 - $14.99 o eight (8) points if the cost per tire is $5.00 - $9.99 o ten (10) points if the cost per tire is $4.99 and under Please provide the calculation usingthe total $50,000 in eligible_ cost divided by the total number of waste tires costs . 5,221 waste tires used for the project used (e.g., 5.5 /b P ject = $9.58 cost per tire) s of recycled rubber/s. f. = 159 tires = 2 � 9.42 PROGRAM CRITERIA ECONOMIC NEED (Criterion #11 -10 points) Please check only one box and provide the project zip code and the zip code median household in the space provided below. To find the median come in "Application Information household income of the project, refer to a tion and Instructions. Applicants that qualify f page 8 of the Financial Hardship" and need only r q fy or ten (10) points also qualifyfor "Extreme y provide a match of fifty erThe following points are as ' � percent of the total grant amount re signed based on the zip code median household i quested. location. ncome of the projects physical The playground project is located within a zip code for which th over 75.01 %. 0 Point e median household income is ( s} at or ❑ The ' ro playground e 9 project is located within a zip code for which th between and including 70.00% - 75.00% _ e median household income is ($35,798). 5 ($25, 059 $26, 849) of the state median household ( Points} sehold income ❑ The playground project i b P j s located within a zip code for which the median between and Including 64.01 % - 69. gg%($22,912household income Is $35,798. 7 Poi - $25,058) of the state median hou( nts)household income ❑ The playground project Y9 p oject is located within a zip code for which th below 64.00% ($22, 911) of the state media a median household income is at or n household income ($35, 798.) (10 Points Project Zip Code: 92253 Zip Code Median Household Income: $ 38,817 California Integrated Waste Management Board 113- Waste Tire Playground Cover Grant Program F.r ,.,►. Y 2001-2002 dave SpeciaJJsts in Fgvippin p!a r Parks & Athletic u�ds, . � Facilities i;ang assoclatesiinc, P O. Box 1088 Tustin, California 92781 1.800-669.2585 FAX TRANSMISSION TO: Company Name � 1 � oT 1.-. raCt.; i Attn: � FAX#: 7 — Z FROM: DATE: (0 •• q SUBJECT: Message; Number of Pages Including Cover: PA, t �4-pp L4 C to C- 14-'L L �10a- NOTE: TBis is A CON IDENTIA IND P IY dIvrduai or entity to which 0 is addreS5ed, and contains cont n U NI CA T N . TI s Ira�rsmission is intended only for K the reader 01 this message is not the intended rep lent or t�ai infarrnatipn thaE is Privileged and exempt Irom disclo u r the use of the �ecrpienl, you are hereby nocitied fat any di$semination di �he employee or went responsible for debvenrig the messy to he nt applicable law. cor�lm�,'nicatior► in error, would � �i� � st bul�on or copy of the cat►rnunicetiort is strict) � � intended Y kindly ndaiy us and we wrl(arran eat our expense Y ProhibiEed. N you have received this 4 pe Se to retrieve this information Thank you so nmh. ,•ti dave bang.assoc., inc. Quotation **Since 1979 ** P.O. Box 1088, Tustin, California 92781 CA 72401PFS 1-800-669-2585 Fax 1400-729-2483 To City of La Quints Quotation Date Salesperson Attn: Dodie Horvitz my 24, 2001 Pete..Selak. 78-105 Calle Estado La Quints, CA 92253 Terms Net 30 Estimated Shipping Date Shipped Via F.O.B. -3 Weeks Truck La Quinta Qua nti Description Unit Price Total Extended 452 SF Robertson's Industries Tot Turf, 2" thick 10.52 4,755.04 Color.. 100/o TAN o 100% BLUE Tax 7.5% 356.63 Shipping 200.00 TOTAL DELIVERED 1 1 5,311.67 Installation by a Factory Representative 1 1 1,356.00 TOTAL DELIVERED AND INSTALLED 1 1 6,667.67 *THANK YOU FOR THIS CHACNE TO QUOTE! WE ARE PLEASED TO SUBMIT THE ABOVE QUOTATION FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE ASSURED IT WILL RECEIVE OUR PROMPT ATTENTION, THIS QUOTATION IS SUBJECT TO THE CONDITIONS OF OUR CREDIT APPLICATION, AND IS VALID FOR DAYS. THEREAFTER IT IS SUBJECT TO CHANGE WITHOUT NOTICE. FAX COPY DEEMED TO BE LEGAL EQUIVALENT OF ORIGINAL. ALL PAST DUE ACCOUNTS SUBJECT TO I 1 /2%i MONTHLY FINANCE CHARGE. By Pete Selak Accepted Date PLEASE SIGN AND RETURN ONE COPY WHEN ORDERING. Thank You. 115 ?�)j SCNT BY: MIRACLE PLAYGRCUNDS; 9096768706; AUG- 31 - 01 11 : 39AM; PAGE 1 ' 2 Mllb%CLE 27464 Cornrne►ce Center Drive .. . Temecula, CA 92590 (800) 264-7225(909)676-8706 PA FAX Customer Name City of La Quinta PO Box 1504 La Quinta, CA 92253 Attn: Dodie Terms Net 30 Item Demolition i 1 Rep E FQS JS factory • Description Demolition of Existing Rubber and sub base. Replacement of sub base with concrete and either tier into existing below grade drain or raise the pad 6" and drain using weep holes a edge xciudas repairs to the water play 3quipment., this unit drips constantly and should be repaired. QUOTATION Date Quotation 8/31 /2001 201121 � Project Adams Park Rate T 1 � Total 11 4,400.00 41400.00 Deduct $1000 if work can be scheduled i when crew is in Palm Springs in October i 2001 + I i Su btotal $4,400.00 The acceptance signature below serves as authorization to order the items quoted and indicates acceptwCe of the listed prices and S81eS TeX payment terms. Signature above well not tit for $0.00 9 substitute o a purchase - Order, if a Purchase Qrder is requfr�! by customer. ToTAI. $41400.00 j Unloading, storago and installation of equipment upon arrival is not Included in above prices unless specifically noted on quote. SIGNATURE Playground Safety Audit For Adams Park In accordance with California State Senate Bill # 2733, California Assembly Bill # 1055, California Department of Health Services, Regulation # 39-97 For: The City Of La Qu'0 inta Audit conducted by0 : Ron Hurst, CPSI # 3316-1001 I Play Safe 621 Strongbow Drive Diamond Bar, Ca. 91765 Tel# 1409,460-9100 1-888-550-5300 Fax # 1-909,460-9200 ,29 M m, W 5 CD x 3 3 OD F CD N w K Ch P-40 O' O � 0 O Q, cn cn A cr cQ ^� GJ -1 cn 0 0 CA cn � o cD _• c3D c cD D cn A CD oCOD c' a x 3• cr N x x x D C � t� � - x x x o a O O C p ."' a c x z Z C a .. p z c 0 _b ° aas n y O� V� �► W N -�► 3 � . c c 0 — InCD — 0 �, o D -v > -, — v, — � o � r-ol CD O " CD -� CCD CD CD ... cn 3 (D CD O CD O 0 (D (D cD o -7 a su cD (D Cl. 0 �' 0 (D � 'n .0 3 � cD 0 -,CD -_ CD O o 'O 0 � c �� Q' �. CD u w cD Cl) O �. (D a Cl) a)= ,.. -" c cr — ,< o � O. �'. � CD o � o tTt J 0 cn CL N n 0 j< D 3 0 1 � O �`� (D O 6 N O (D (D ..r C .•. 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N 0 0) n 0 O O p 7� _00 �'�' O I. c?v caD`� acn ��° �•cn v _.o`er 0 cD 0 o O oN�a:3=7., 0 O 0=-1 0 :3 3 � Q, o to - °'- a0 O C—< 33< 0��n O N m C .� CD C a cQ a M < 0 ai O M c� a. cn 3 0 �- 0 " ? cn ,.� M ni 3 CD c� cD r. o 0 y' Q Uf W Q C x 37 W CL •i x M W go Q m x a N I CA AJ 3 �Jv 71 CD � o 0 3 CD cD D cn .A 00 v co OD a m x cD 3• cr N cn �D O c 1A u x x x x x x x ! 1 s i v Cl) c Co0 , rf. M (D cn0-0. cD ? cD m m CD CD 3c a) (A M C O' c _ N C C ? _ -' O C CD � In (D 4 . J 0) CL M a) N a) �, � �• CD CD CD N a Qp O. 'o m '° a °y . CD '. Jcn O n �"cD O Ja? c �. P.O...• - o° o c�v cD 0 CL (D N O Q 0 O O Q 0 =r SD 3 N cc °'• 0 cD In CA CA CD < CD ao o � < -a �' J cn c Cr c� a --(a ccCDD o c o -� �. m m J O ,.. �' O .-+ < to 0) 0 n � CD cD cD o o cr < c cD a. 0 -a a 0 0- cn A 44-215 Villeta Drive La Quinta, CA 92253 October 5, 2001 Ms Dodie Horvitz, Director Community Services Department City of La Quints P.O. Box1504 La Quints, Ca 92253 Subject: Playground Facilities at Adams Park Lear Dodie - M wife and I are frequent users of the playground area of Adams Park, to entertain our various Y q grandchildren and foster children. While we commend the recent upgrade to the Toddler's swings, to provide fully enclosed seats, there is a continuing need for further Improvement in the playground area., as follows: • The wood chi ground cover beneath most of the playground equipment isn't the softest P surface in the world, and is difficult to keep clean. It's unfortunate that some parents and - older users of these facilities just cannot refrain from throwing cigarette butts and other trash into these areas. • The water feature doesn't perform up to expectations, and the rubberized surface beneath the water feature is a continually soggy mess. Can't be very healthy or sanitary. • There is still a compelling need for restroom facilities at this park! For those who live across the street or just a few houses away, this may not be a problem. However, for J those of us who live several blocks away, or those users who live even further away, this is a serious problem The consequent use of the gushes" by those "in need" has created a p q serious sanitation problem - not only for all park users, but for the surrounding community, as well. • The lack of adequate drainage in the retention basin has also created a potentially unsafe and unsanitary situation. The two swamp -like areas in the retention basin are an attractive nuisance for the children who use this portion of the park. Although Adams Park is a positive asset to the City in general, and to our neighborhood in particular, there is room for improvement. Your favorable consideration of the above suggestions wo atly appreciated. Robert T. Tyler October 5, 2001 Dear Dodie: WASTE MANAGEMENT 41-5 75 Eclectic Street Palm Desert, CA 92260 (760) 340-2113 (760) 340-0417 Fax www.vrmdesert.com Waste Management of the Desert is extremely pleased to support the City of La Quinta"s grant application for using rubber surfacing in Adams Park as submitted to the California Integrated Waste Management Board. As the City's waste and recycling hauler, we recognize what an excellent opportunity this is for the City to "complete the loop" in reuse and recycling of tires. This park will be available to the citizens of La Quinta and all residents of the Coachella Valley as a place to see and learn about recycling tires. In addition to the educational aspect of the park, using rubberized surfacing is another avenue worth developing in La Quinta's AB939 programs. We hope that you will agree that this is a project worth supporting. Sincerely, KimBerly Keyton Recycling Coordinator 121 NO v K�s 4c �� rL-Y 4i3 r ram; r P.O. Box 1504 78-495 CALLS 1'AMPICO LA QUINTA, CALIFORNIA 92253 October 9, 2001 Dodie Horvitz Community Services Director City Of La Quinta Dear Dodie: J.+ti ..oil +� � � Qq�T�,x �a �.•*t't"7Lai °"'' �-*.y=F . t.. #a�}1[c "�' (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 On behalf of the Community Services Commission, I would like to encourage the City's submittal of the California Integrated Waste Management Board's Waste Tire Playground Cover Grant Program application for Adams Park. The rubber surfacing under the water feature at Adams Park is in need of replacement. The harsh summer conditions have taken it's toll on the surfacing, creating a potential situation for park users. The Community Service Commissioners have received comments from the community regarding this issue and would like to have the surface replaced as soon as possible. Thank you for your dedication to this project and the Commission looks forward to the surfacing being completed. Community Services Commission �i,t • rrc� �r ��r► �rtr►� r•�►rt f'�►t itr•:r►-1�-f'i. �c:r•: tit ��I•�c:r�c: I'l-mIti('tit►I1 Sl►rc•s 1114113.s,try Standard TotTurf Standard Resin to Rubber Ratio for Surface Layer 12%-14% 16% Resin to Rubber Ratio for Top Layer 15%-17% 20% Top Layer Thickness 1/411-3/811 1/2" Urethane 60% to 80% Solids 100% Solids (No Solvent) Percent of TDI in Resin (Respiratory Irritant) 2% 0% EPDM Granules Sulphur Cured (Yellowing) Peroxide Cured (Non Yellowing) High Stress Area No Change in Application Increased Rubber and Urethane Seamless Top Area No Yes Manufacturer Installed No E Yes Prod. Liability Insurance =$59000,000 Product Warranty 6 mo. to 2 years 2 years EASY PURG14A3E I (No &P REQUIRE • Federal GSA Conti • California Multiple _ward Schedule • CA Piggy Back Coy • AZ Mohave Contra • NM Mohave Contr, • CA Waste Managen Grants SERVICE CENTERS • Phoenix, Arizona • Los Ayweles, Califo • Oakland, Californi. • l.as Vegas, Nevada Photo by Jared Larsen, Albuquerque, N.11 MAINTENANCE A3iwpa� QUALITY, 'Vot"1^tirf wines with a full two, -year warranty that covers any defect in workmanship iw materials. llowever. like any product, proper maintenance can help safebuard V c►tii• iiivestnient in children's safety. 13� fc►llowing it f'ew simple procedures beyond basic cleaning and surface washing. WC can help \-()it ensure vc►tir TotTurf will prm'ide vc-ars of safety and en joyrnent. F Or a nominal fee. the Tot'I'urf Maintenance Program provides revitalization, ► olor restoration. patching, shrink and delamination repair and a periodic i1pplicatimi of, it top coat to keep your TotTurf looking great. Contact your �r 'I•t►t"I'tir•f• distrihtitc►r• to find out inure about maintaining, your TotTurf safety 1►la\ z.:rot1Utl sui•facittg for vear•s to conic. (:c,lors (ire trot ccltc (tN-s iic stc,c h.. c (Ill Me cc ccrr/tc,u..c� fi,r crevcilccl,ilil�. ClIstc►i►c c olc,rS c mi In, .speciccl c, -dered (it ccciclitic,icccl cc,..l. r IT'* ELEMENTARY... Choosing TotTurf" for your playground safety surfacing is such a simple choice, it's elementary. As the leading poured -in -place playground safety surfacing offered in the southwestern United States, TotTurf offers the highest quality EPDM rubber granules in a wonderful palette of colors. Our urethane binders are formulated exclusively for the rigors of outdoor playground use. The under layer, or shock pad, utilizes recycled rubber tire buffings, making us environmentally friendly, too. But TotTurf is much more than that. Unlike many playground surfaces, TotTurf meets the accessibility and safety guidelines established by the American's with Disabilities Act (ADA) and the US Consumer Product Safety Commission (CPSC). Further, TotTurf has been evaluated for shock absorbing properties in accordance with the procedures outlined in ASTM 1292-99. No other playground surfacing product offers the same exceptional quality and combination of aesthetic and performance features and benefits. Moreover, no other playground surfacing product is manufactured, sold and installed exclusively by one company. When you purchase TotTurf, you also get Robertson Industries, a name well respected throughout the playground surfacing business with extensive experience in the parks, recreation, school and construction industry. At Robertson Industries, we have long been dedicated to providing the finest product and customer service available anywhere. Contact your local TotTurf distributor today to find out more about TotTurf playground safety surfacing. It's such a simple choice. It's elementary. Robertson Industries. Celebrating 10 years of Keeping Playgrounds Safe and Accessible. TOTTURFM w"T,y.totturf.com Tino TuRF TALKA. FOUR TYPES OF TOTTL-RF SURFACING AVAILABLE TotTurt System with Concrete/Sand Border and Wheelchair Stop Wheelchair Stop EPDM Wear Course, 1 /2" Shredded SBR Cushion Layer O O p � 4" minimum Aggregate Sub,Base J Sand Compacted to 95% or (Asphalt/Concrete) Concrete or Sidewalk Border, etc. TotTurf System with Concrete and Sand Border 45 degree angle EPDM Wear Course,1/2" Shredded SBR Cushion Laye0variesj 2" 4" minimum Aggregate Sub -Base Sand Compacted to 95% or (Asphalt/Concrete) Concrete or Sidewalk Border, etc. TotTurf System with Concrete Border EPDM Wear Course,l/2" Shredded SBR Cushion Layer(varies) 7,/r /- r 95% Compacted Aggregate Sub -Base LConcrete TotTurf System - Seam Detail Using Different Colors 1 /2" First Color 1 /2" Second Color Shredded SBR Cushion Layer a NOT TO SCALE: '['utal thickness c►I"fut"l'urf �� •t► u� is based upon maximum fall height of platy riluil1nirnt. Talkin' TotTurf is a user-friendly, interactive feature that helps make TotTurf playground surfacing unique. When installed, the poured -in -place rubber playground surfacing surrounds a pressure sensitive disc or puck. When children step on the puck, they are delighted by familiar sounds... the whistle of a train, blast-off of a rocket or a chattering animal ... to name just a few. These sounds can be programmed to play randomly, sequentially or continuously, and volume can be preset at a desired level. The typical life of a puck is S million activations, and the operating temperature is from -220 to 140' F. Give us a call for more information and we'll help you get your TotTurf talkin' too! Tal-r-11 124 PART 1 GENERAL I'erfornlance Requirements 1.2. 1 Solely: lafety surf acing, within playground rgtlipnu•nt use 7.onrs ,hall nu t-t or t-xcrrd tilt- pt•l-fornlance requirvint-nis of CPSC anti ASTM F 1292-99 that a surface vielil both a peak doeeler•alion of no niore than .'IN) g's, anti a Ilead Injury Criteria (IIIC► valor. of no mort• than (.INN► for a heud-first fall from tilt- highest accessible portion of play equtpme•nt III•ing irlstallel) as shown on drawings, 1.2.2 Manufactured Safety Surface: For surfaces manufacturer) for the purpose of playground safrly surface. tilt• impact attenuation perf ir►nance shall he documented by a certificate of compliance. 1.2-:1 Aer•e,sihility N07'F,: (:hddre•n's outdoor plat- areas shall be in compliance with the Uniform Federal ccessihilitY .Stand(irds WFAS) FED-STD-795 and the Architectural and Engineer Instructions (9-1 F.I) Design Criteria. The requirements of the Americans with Disabilities Act Accessibility (;uidelllivs 1911) 1AGI 28 DVH fart :36 that provide equal orgreater ac•ressibility then the requiretnelits e►f' l VI S n►tlst also be urea in children'outdoor play areas. Saft•Iv surfaces intended to serve as arcessiwe paths of travel for persons with disabilities ,hall Ill. fire stable anti slip resistant, and shall meet the requirements of FED-STD-795, 28 fart 3f►. 1STM V148; , anti ASTM F 1292. 1,3 Submittals: The following shall lie submitted: Manufacturer', tlescripti�e tlata anti installation instructions, including cleaning and prv%rntani , rnaintenanc/ instructions. l)ruw Inds ,howlng shill, details o(' tilt- safrty surfacing system, including depths of material, sub- ba,t• material,. arncFtoroW , stem,. and edge lit -tails. A list fof al) materials and components Ill lov installed as part of the• system, material ,afet� data sheet, and test results to which material has Ilet -it subjected in compliance with these sl,rcifi+•atloll. A listing of at least ten imtallatioils where products similar to those proposed for use have been installed anti have• been in successful servive for a minimum period (if three year's. 'Phis list shall include owner or l►urchas(•►•; address of installation; date of installation; contact person; and I,hon• number. Statel)lent ,Iplcd by an official authorized io rertify on behalf of lilt' niantlfaclurer of tilt. -� olht-tic ,afet� .surfacing attt-sling that lilt, stirfaring tilt•ets tilt- requirements of .1S"I'11 F' 12"92-99 file a livad-fil-I fall from tilt, highest accessible portion of ,l►ecified playground equipnll tit. �tatrinent sign d b% tilt- manufacturer of tilt. synthetic safely surfacing attesting that all material, antler this st•,•tion shall I►r• instullt•d I►y the Manufacturer's elliployees and that Playl-rotlnd surfacing installation shall not he performed by anyone other than the Manufacturer. C1•1-tifivale of Insurance, ,hall be provided by manufactures of synthetic safety surfacing fill- use its playground safrty surfacing, covering both general and pro' t lial►ility, of not less than <.,.I11111.111►11. The issuing underwriter shall fir Ask rated. Sample of safety ,tirlave. ntinin►um size 1.10 nrm (G inches) by I500 rum ((► inches) when rt•tpll•sted. . I) Deli,-ery, Storage, And Handling: Materials and equipment shall fie delivered anti ,tfort-d in arcforda►ive with the tnanufacturer's reconunendations. I.5 Project/Site (:otldilit►ns: Svrltlletle safely surfacing ,hall be installed on a (Iry subsurface with no prospect of rain within tilt initial drying period, at temperatures rreonun<•ndt-d 1►y Ibt- nuloufucturel. I .6 Sryut•neing Allot St-lu•dtiling: Saft•ty sir fusing shall ill• installed after lilt- playground t-qulpnit tit is installed. 'I'ht- installation shall he coordinated with playground t•(luiprnrnt and �Ite elt-n►ent Installation. 1 . ; A i/rranty: Tot"turf Playground Safety sir toeing shall maintain r•equirt-d impart attenuati(n ('hill':l('It-l'1-,t11', illlll I►( gllill allrt<•t (I algallltst defer , it) workmanship or iaterial for• a per•nd of lwfo peat',. V%HT 2 11I{(►DI'c"I'S �afet� �urfurin;: ,ball run,ist of synthetic safrty surfacing nu•eting requirrrn('nts fof this -I,ecificatiol►. "file type of safet-, surfacing ,hall be "for"Turf, manufactured and installed b� I{ol►ert,t►n Industries. Inc.. 2140 Wt•st Sht•r•nlan Street, Phornix, Arizona 85009-5911. 'rlt•pbone: 81111-858-0519. 2.1 TolTurf Safety Surface: "fotTur•f safrty surfacing shall consist of an impact attenuating ,ubstr'att- and wear surface bonded to produce a unified system. It shall consist of a uniform nlalrrial nlanufarturl•d in such a way that tilt till► portion meets tilt- requirements specified lit rt ill fur wear surfarl•. r "I"' of TOITtlrf safety surfacing shall fir a poured -in plact• •.N-,tern a►►d sl►all be lodicaled flit tilt- drawings. 2, 1 , I Impact Attenuating Substrate: Substrate shall consist of shredded styrene butadi►'r rltbbrr (SI31{) adhered with a IN l►errent solids pol.yurelhane binder to form a resibt-rlt. porous material. Strands )f SIM ilia-. vary from 0.5 mm - 2 mitt in thickness. bN :3 nun - 20 inin in length. Foam or granular rubber may n►t I►r permitted in substrate. Binder hall be not le" that► 1.1 percertl. nor nlfore than Ili percent, of the total weight of ►ilbber, atilt shall l,ro%idc 100 I11•rcent ruating of the particles. 'I'lle substrate shall ill• conlpalihlr with till Iot'Iurl wt-arin� surface and shall nlrel r•e(lllir(•nit-n(s herein for impact attenuation. 2.1.2 TotTurf wear Surface: Wear surface ,hall consist of ethylvile propylene ,liens r►lonomt r IEPDM) particle•, adhered with a polvorrthanr I►inder formulated to pr'fodttct• all even, uniform surface. EPDM particles ,hall mt•t•t requirement of aSTI' l 1) 112 f()r• tensile strength ant) elongation. ASTM 1) 224U (Shure A) hardness of .ill-;U, nfol Its, than 25 prrct•nt rubber hydrocarhons. EI'DM shall be peroxide curer) with an EPDM content of 20'7,( and shall include a processing aid tit prevent hardness. Size of rubber particles shall ill• not less that I mm nor greater than 3 mm across. Binder shall lit- not Irss than 20 percent, t►f total weight of rubber itself in the wear surface, and shall provide 100 percent coating of the particles. Thickness of wear surface shall lit• a minimum 12.5mAi 11/2-inch) The wear surface shall lie porous. ► 2.1.3 Binder: (tinder for TotTurf safety surfacing shall he 88-M-4I which is specificall" designed for use with rubber granule material for outdoor installations. 88-M-41 1, a single component polyurethane prepolymer formulated using a polymeric form of Diphrnylnm thane 4,4' Diisocyanate (MDI). No toluene diphenel isocyanate (TDI) shall fir used. No filler matt-l-lals shall he used in the urethane, such as plasticizers and the catalyzing agent shall contain nu heavy metals. %right of polyurethane shall lie tit) less than 1.0.2 K•• I (8.5 Ibs/gall 8.) !bs _al. - nor• more than 1.(9.a Ibs/gall 9.5) lbs,'pl. PART 3 EXECUTION 3.1 Preparation 3. L I Finished Grade: Verify that finished elevation. of adjacent areas art, as indicated orl the drawings anti that tilt- appropriate suhgrade elevation has been t•stal►lished for the I,articular saft-ty surface to Ill- installe(l, anti that tilt subsurface has been installed in it true. e%en plane, -and sloped to drain as indicated on drawing,. Ilerll% that subsurluce Irrt-�ularltIt- have bren corrected. 3.1.2 Subsurface: Tolerance of concur(• or liltunlin►ll, sub,urfal't• ,hall fit- %ithin :3 nlnl inch) in 3050 men 110 fret). Tolerance of aggrt-ga+tr subsurface .hall be within 11) nlnl (:3/8-inch) in 30S0 mitt ( 10 fret). lrrify that aggregate suhsurfu(r has I,rrn Fully cunlpacled to 95 percent. 3. 1.3 Curing of Asphalt and Concrete: If TotTurf ,afro ,tirfacing is to Ill. irl,tullrd. Nerlk that concrete t,r• I►IIIlr11111fo11s ,Ill,sllr'fart•, ha%e cured and than all rfol)rr't-le• ell r'lll; rfo►Ill,fo It tltl, and other deleterious substance.. that adlit•sil,n hat- been rrrn,�rd. Surface shall he clean and Ill—.. 3.1.4 Drainage: %reify that sul►surface drainage, if retioired, ha, been installed it, pl-, ulc positive drainage. 3.2 TotTurf Safety Surface Installation :3.2. 1 TolTurf Systems: conq►ont-nts of the Tut'i,ur•f safety surface syslerl► shall be nuxrd font site in a rotating tullibler Ito ensure components are thug uughly mixed and art- in accordance with manufacturer's recommendations. installation of TotTurf surfacing shill) fir ,sondes, and completely huruled to sul►surfave. Malt-rial shall covet• all foundatimi, and fill around all elements penetrating the surface. 3.2.1.1 TotTurf Substrate: whenever practical, tilt- substrate late► of "ffot Iurl ,urfactn;: n►aleHal shall fir installed in font, continuous pour o' for -,urn, day. u 11t•n if ,rrond pour I- rrtluired. fully ('()at the edge of the iwv%imis work with polyor't-tllant• bll)drr• tfo ensure 100 prret-nl bond with new work. Apply mall tluantitlt•s sit that new ,ub,tralt- ('an be I►lace(I befur•t• tilt. aldhesi%e (b'it-s. 3.2, I.2 Tot7'urf Wrur Surface: �Xvartng ,ur•fa('(•'Ills( fir lilt(; rubber. Nearing surfart- shall lot- bonded tfo .substrate. Apl)I> adht•siyr it, substrate in ,stall quantities ,fo that wrarim, surface can fit• applied bt•f4we adhesiyt- dries. Surface ,hall he hand trow,•It•tl lit if ,lnut,lh. t•yt•n finish. Except where wearing surface i, ronlpfo,t d of different cfolor pattern.. pour -hall fit• ( ontintiolts and sealldess: Where st•alrlls art. required (flit' tfo rfolfor rllallge.:111)at't'tll 1'folfo(' shall be placed as soul) its pitssihle. before initial pour ha, cured. The I'll,, (if initial pool ,hall he coated with adht•slyr and wearing surface ollxturt• Inlnit-dlall-k applied. 3.2.1.3 "Thickness: C:onstrurtion 111"hods, such as Ilse of nlrasur•t•d screeds I nun I I; I (►-Inch I thicker than tilt- required surfacing depth. shall be rntl►loyt•d to ensure that full depth of Specified surfacing material is installed. Surfacing system thickness Iflroughout the playsroul)d equipment Ilse zone shall lie as required lfo meet the impact attenuation regUir•I•no•nls specified herein. 3.2.2 Clean-up: Do nut allow adhesives on adjacent surface,. Ilnlnt-diately cll•an up spill, or excess adhesiVe. 3.2.3 Protection: The synlhrti(• safely surface ,hall Ill- allowed it) fully rurr In acet►rdanet- with th(• manufacturer's instructions. "flit• sur•fart• shall lot. p►•ott•(•tl•d from all tr•affir during the curing period flit- 48 hours (it- as instructed bN till. mantlfat•turt•r. :3.2.4 Manufacturer' Services: For "four f saf"N fof if nlanufat turt-r'. representattl,e who i, experienced in installation of the Tot•I'urf Iola ygr'uund ,aft,t\ surface ,hall be prfo�tied. The rp l•re,rnliltiye t• ,hall ,olwr%i,Illr in-tallailon to t•1►,ure that lilt• -afrl� -,urfarinr. nlret, the inll,act attl•nuaton rt•qul►•t-llivots as ,pt-ci ie(I herein. 3�a;.:�`ii!< - �.: +eti�s,'�Y'+, 7••F'•:. 't '�=''-.'tiAt^ r.�.., �.,tr r.+sp COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Approval to Award a Contract for Construction of Capital Improvements for Project No. 2000-04 Citywide Street and Sidewalk Improvements AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: Appropriate the amount of $60,775 from FY 2001-02 SB 821 Bicycle and Pedestrian Project Program Funds toward the sidewalk improvements on Avenida La Fonda and Washington Street; and Adopt a resolution of the City Council making certain findings pursuant to Health and Safety Code Section 33445 (a) to construct the sidewalk improvements on Avenida La Fonda and Washington Street located within Redevelopment Agency (RDA) Area No. 1, contingent upon subsequent approval of the RDA to appropriate the funds; and Allocate the amount of $41,049 from Public Works Streets Maintenance, Account No. 101-453-609-601 toward the intersection reconstruction improvements at Calle Durango and Avenida Juarez (Add Alternate Bid Area 1); and Award a contract in the amount of $517,816.75 to the Contreras Construction Company to construct Project No. 2000-04, Citywide Street and Sidewalk Improvements, defined within the Base Bid Areas 1-5 and Add Alternative Bid Area 1. The following represents the available funding and funding sources for the individual projects that have been combined to form the Citywide Street and Sidewalk Improvements, Project No. 2000-04: Project Funding Source Available Avenue 50 Low Water Crossing Interim Improvement DIF Transportation $373,695.00 Sagebrush Drive Sidewalk Improvements City Infrastructure $71,507.00 Street and Sidewalk Improvements on Dune Palms Road SB 821 Funds I RDA PA # 2 $32,400.00 $761083.00 T:\PVND EPT\COUNCIL\2001 \011016a.wpd 126 Washington Street Sidewalk and Sound RDA PA # 1 $65,388.00 Wall Improvements and Avenida La Fonda City Infrastructure $57,435.00 Sidewalk Improvement Developer Cont. $40,000.00 Transportation DI F $ 54,000.00 SB 821 Funds $60,775.00 Calle Tampico, Park Avenue and Avenue Bike Lane Account $30,600.00 50 Bikeway Improvement Transportation DI F $ 5,400.00 RDA PA # 2 $145, 547.00 Calle Durango/Avenida Juarez Intersection Public Works $41,049.00 Improvement Street Maintenance TOTAL AVAILABLE FUNDING: $1,053,879.00 Based upon the apparent low bid from the Contreras Construction Company in the combined amount of $ 513,1 17.00 the following represents the project construction budget: Base Bid Area 1 - Avenue 50 Low Water Crossing Interim $146,339.65 Improvement: Base Bid Area 2 - Sagebrush Drive Sidewalk Improvements: $37,757.40 Base Bid Area 3 - Street and Sidewalk Improvements on Dune $94,275.00 Palms Road: Base Bid Area 4 - Washington Street Sidewalk Improvements $139,262.00 and Sound Wall and Avenida La Fonda Sidewalk Improvements: Base Bid Area 5 - Calle Tampico, Park Avenue and Avenue 50 $ 67, 662.20 Bikeway Improvements: Add Alt 1 - Calle Durango/Avenida Juarez Intersection Imp. $32,520.50 Sub -Total Engineer's Estimated Construction Costs: $ 517,816.75 Inspection/Testing: $50,487.13 Administration: $250890.84 Subtotal: $594,194.72 Contingency: $59,419,47 Total Anticipated Costs: $653,614.19 127 TAMDEMCOUNCIL\2001 \01 1016a.wpd While adequate funding appears to be available overall, the funding available for each base bid area and the additive alternate bid area are made up of an assortment of restricted funding sources. Subsequently, an additional appropriation in the amount of $60,775.00 from SB 821 grant monies; an additional appropriation in the amount of $30,388.00 from RDA Project Area No. 1 (mandatory City match for new SB 821 monies); and an allocation in the amount of $41,049.00 from Public Works Streets Maintenance, Account No. 101-453-609-601 toward the intersection reconstruction improvements at Calle Durango and Avenida Juarez (Add Alternate Bid Area 1) are necessary to adequately fund the project. None. These improvements are being partially funded by RDA funds and therefore must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. On July 5, 2000, the City Council approved and adopted the Fiscal Year 2000/2001 Capital Improvement Program (CIP). The following CIP projects were included: Avenue 50 Low Water Crossing Interim Improvement, Project No. 2000-04; Sagebrush Drive Sidewalk Improvements, Project No. 2000-08; and sidewalks and handicap ramps at various locations within the City. In addition to the aforementioned projects, on May 16, 2000 the City Council authorized staff to submit an application for SB 821 Funds, in the amount of $32,400.00, to develop street and sidewalk improvements near the La Quinta High School. The application for the SB 821 projects included improvements along the east side of Dune Palms Road from the Whitewater River Channel to Westward Ho Drive, along the west side of Dune Palms Road 400' north of Westward Ho Drive, and on the north side of Westward Ho Drive 100' west of Dune Palms Road. The proposed SB 821 sidewalk projects were not included in the CIP, since the result of the grant application was unknown during the development of the CIP. The total amount of the SB 821 Grant was $32,400, with the City's match in the amount of $76,083 to be funded by RDA Project Area No. 2 funds. The additional appropriations from RDA Project Area No. 2 Funds are required as a City matching funding source in order to qualify for the SB 821 Funds for the Dune Palms Road street and sidewalk improvements. The combined projects will provide the following: 0 Og 1. Avenue 50 Low Water Crossing Interim Improvements (Project No. 2000-04). The interim improvement will widen the existing low water crossing on Avenue 50 spanning the La Quinta Evacuation Channel from two to four lanes. The improvements will also include a 5' paved asphalt path on the east side of Washington Street from Saguaro Drive to Avenue 50, and a 5' paved asphalt path on Avenue 50 from Washington Street for a distance of approximately 1,300 linear feet east of Washington Street to join with the existing concrete sidewalk on the north side of Avenue 50 fronting the Sports Complex. 2. Sagebrush Drive Sidewalk Improvement (Project No. 2000-08). This project shall include the installation of sidewalk and handicap ramps on the north side of Sagebrush Drive from Washington Street to approximately 1,260 LF east of Washington Street joining with the existing sidewalk within the Rancho La Quinta development. 3. Street and sidewalk improvements on Dune Palms Road. The improvements include the installation of sidewalks on three segments near the La Quinta High School. The sidewalk improvements include an 8' meandering sidewalk on the north side of Westward Ho Drive from Dune Palms Road west approximately 100 LF, and an 8' meandering sidewalk on the west side of Dune Palms Road from Westward Ho Drive north approximately 400 LF. Dune Palms Road shall be improved to its ultimate width, including curb and gutter on the west side of Dune Palms Road from Westward Ho north approximately 400 LF. 4. Washington Street sidewalk and sound wall and Avenida La Fonda Sidewalk Improvements. This project is located on the northwest corner of Washington and Avenue 52 and extends approximately 640 feet north to Avenida La Fonda. The project includes the construction of an 8 foot meandering sidewalk, an 8 foot high combination retaining/garden wall for sound attenuation, grading, and other incidental items. A proposed 6' wide meandering sidewalk will be constructed along the north side of Avenida La Fonda from Washington Street to the Civic Center driveway, a distance of approximately 295 feet. 5. Calle Tampico, Park Avenue, and Avenue 50 Bike Lane Improvements: This project shall install on and off street bike lanes along the three identified City Streets. 6. The reconstruction of the Calle Durango/Avenida Juarez intersection to correct drainage deficiencies. 129 004 On October 3, 2000, the City Council added the Dune Palms Road Street and Sidewalk Improvement Project to the Fiscal Year 2000/2001 CIP; authorized staff to combine the following projects and their respective budgets into a single combined Citywide Street and Sidewalk Improvement Project: Avenue 50 Low Water Crossing Interim Improvement, Project No. 2000-04; Sagebrush Drive Sidewalk Improvement, Project No. 2000-08; Street and Sidewalk Improvements on Dune Palms Road, Project No. (Unassigned); and Washington Street Sidewalk Improvement, Project No. (Unassigned); and authorized staff to distribute a Request for Proposals (RFP) for the preparation of plans, specifications, and engineer's estimates for the combined Citywide Street and Sidewalk Improvements; and approved the Consultant Selection Committee. On December 5, 2001, the City Council appropriated funds in the amount of $32,400 from SB 821 Funds toward the Dune Palms Road Street and Sidewalk Improvements; and approved a Professional Services Agreement (PSA) in the amount of $29,046 with The Keith Companies to prepare the plans, specifications and engineer's estimate for the Citywide Street and Sidewalk Improvements, Project No. 2000-04. On December 5, 2001, the Redevelopment Agency appropriated funds in the amount of $76,083 from RDA Project Area No. 2 Fund toward the Dune Palms Road Street and Sidewalk Improvements. On April 17, 2001, the City Council appropriated funds in the amount of $30,600 from Bike Lane Account (BLA) Funds toward the Bikeway Improvements; and approved a Contract Amendment in the amount of $8,000 to The Keith Companies' Professional Services Agreement (PSA) to prepare plans, specifications and engineer's estimate for Bikeway Improvements on Calle Tampico, Park Avenue and Avenue 50, contingent upon the additional appropriation of funds by the RDA. On April 17, 2001, the Redevelopment Agency appropriated funds in the amount of $145,547 from RDA Project Area No. 2 Funds toward the Bikeway Improvements, contingent upon approval of Contract Amendment No.1 by the City Council. On May 15, 2001, the City Council authorized the City Manager to enter into a Memorandum of Understanding for a cost share ($40,000) for an acoustic wall on the west side of Washington Street from Avenida La Fonda to Avenue 52 with Tradition Club Associates, LLC (Tradition), contingent upon approval of the wording by the City Attorney; and approved an appropriation in an amount not to exceed $54,000 from Account No. 250-000-300-290, Transportation Developer Impact Fee (DIF)o 130 0 05 On May 15, 2001, the City Council approved an SB 821 grant application in the amount of $60,775 for the installation of sidewalks on Washington Street and Avenida La Fonda. The City Council was also advised that if the grant is successful, the City would be required to provide a 50% funding match ($60,775) and that the match amount would be funded through Redevelopment Project Area No. 1 Funds. The proposed sidewalk improvements on Washington Street were previously identified to be constructed using $35,000.00 of RDA Project Area No. 1 Funds. Subsequently, Staff is recommending an additional $30,388.00 be appropriated from RDA Project Area No. 1 as the City's required match for the proposed sidewalk improvements on Avenida La Fonda. On June 19, 2001 City Council approved the Plans, Specifications, and Engineer's Estimates (PS&E) and authorize staff to advertise the bid of CIP Project 2000-04, Citywide Street Improvements. The project will require Materials Testing and Survey Services. On July 17, 2001, the Fiscal Year 2001 /2002 budget was adopted which included an appropriation of $5,400.00 in Transportation Developer Impact Fees for the bikelane along Avenue 50. On July 17, 2001, the City was informed that the Riverside County Transportation Commission (RCTC) approved funding for the City of La Quinta's Washington Street/Avenida La Fonda sidewalk project under the FY 2001-02 SB 821 Bicycle and Pedestrian Projects Program. The City was also advised that funds for projects not constructed prior to the end of the fiscal year (June 30, 2002) would be deleted from the program and reprogrammed to other projects. On September 12, 2001, Addendum No. 2 to the Citywide Street and Sidewalk Improvements was issued incorporating the reconstruction of the Calle Durango/Avenida Juarez intersection. Adding the maintenance project to the Citywide Street Improvements bid documents was intended to obtain the lowest possible cost through economies of scale. On September 18, 2001, the City Council approved a Consultant Selection Committee; approved two Requests for Proposals (RFP), one for professional survey services and one for professional material testing services; and authorized staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional survey services and professional materials testing services. On Monday, September 24, 2001, sealed bids were received for the construction of this project. The following table illustrates the results of the bids received. A detailed bid comparison summary is provided as Attachment 1. �3J1� TAMDEMCOUNCIL\2001 \011016a.wpd Engineer's Estimate: Contreras Construction: Pyramid Building: Granite Construction: $513,117.00 $517,816.75 $574,627.28 $661,318.00 As indicated, Contreras Construction is the lowest responsible bidder for the proposed citywide street improvements. Considering the City Council awards the project for construction on October 16, 2001, the following project schedule is anticipated: Contract Award: Sign Contract/Mobilize: Construction Period (90 days): Project Acceptance/Close out: October 16, 2001 October 26, 2001 October 29, 2001 - January 26, 2002 Alternatives available to the City Council include: February 2002 1. Appropriate the amount of $60,775 from FY 2001-02 SB 821 Bicycle and Pedestrian Project Program Funds toward the sidewalk improvements on Avenida La Fonda and Washington Street; adopt a resolution of the City Council making certain findings pursuant to Health and Safety Code Section 33445 (a) to construct the sidewalk improvements on Avenida La Fonda and Washington Street located within Redevelopment Agency (RDA) Area No. 1, contingent upon subsequent approval of the RDA to appropriate the funds; allocate the amount of $41,049 from Public Works Streets Maintenance, Account No. 101-453-609-601 toward the intersection reconstruction improvements at Calle Durango and Avenida Juarez (Add Alternate Bid Area 1); and award a contract in the amount of $517,816.75 to the Contreras Construction Company to construct Project No. 2000-04, Citywide Street and Sidewalk Improvements, defined within the Base Bid Areas 1-5 and Add Alternative Bid Area 1; or 13Z G07 2. Do not appropriate the amount of $60,775 from FY 2001-02 SB 821 Bicycle and Pedestrian Project Program Funds toward the sidewalk improvements on Avenida La Fonda and Washington Street; do not adopt a resolution of the City Council making certain findings pursuant to Health and Safety Code Section 33445 (a) to construct the sidewalk improvements on Avenida La Fonda and Washington Street located within Redevelopment Agency (RDA) Area No. 1, contingent upon subsequent approval of the RDA to appropriate the funds; do not allocate the amount of $41,049 from Public Works Streets Maintenance, Account No. 101-453-609-601 toward the intersection reconstruction improvements at Calle Durango and Avenida Juarez (Add Alternate Bid Area 1); and do not award a contract in the amount of $517,816.75 to the Contreras Construction Company to construct Project No. 2000-04, Citywide Street and Sidewalk Improvements, defined within the Base Bid Areas 1-5 and Add Alternative Bid Area 1; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vog-( Public Works Director/City Engineer Approved for submission by: ee--el /4- A. e.";O � Thomas P. Genovese City Manager Attachments: 1. Bid Comparison Summary 133 008 RESOLUTION NO.2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WHEREAS, the City Council approved and adopted the Fiscal Year 2001/2002 through 2005-2006 Capital Improvement Program on July 17, 2001. WHEREAS, the Fiscal Year 2001/2002 through 2005-2006 Capital Improvement Program included the construction sidewalk and handicap ramp improvements within RDA Project Area No. 1. WHEREAS, the City Council now intends to construct sidewalk and handicap ramp improvements on Washington Street, from Avenue 52 to Avenida La Fonda, and on Avenida La Fonda, from Washington Street to the Civic Center driveway. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Pursuant to Health and Safety Code Section 33445(a), the City Council finds that: (a) That the Facilities will be of benefit to the project area and to the immediate neighborhood in which the Facilities will be located. (b) That no other reasonable means of financing the Facilities are available to the community. (c) That the payment of funds for the acquisition of the Facilities will assist in the elimination of one or more blighting conditions inside the project area and is consistent with the implementation plan adopted pursuant to Section 33490. SECTION 2. The City Council therefore consents to the La Quinta Redevelopment Agency funding of the acquisition costs of the Facilities. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this day of , October 16, 2001, by the following vote to wit: AYES: NOES: ABSENT: 2046/015 610-0002 225863.01 AM01 134 ABSTAIN: JOHN L. PENA, Mayor City of La Quinta, California ATTEST: JUNE S . GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENS ON , City Attorney City of La Quinta, California 2046/015 610-0002 225863.01 AM01 -2- ATTACHMENT 1 Q � goo =Zo t!� M N O J Z Q U. 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'� }. -vw �.c.a��pcn o °� >, C cc 0...° .r :v c O O O U N m v) a) co C O CMIT � UD Uco 0 0Of05F=2 �N M tt OCpt--OO >D C A E O O O O O O O O O O 001�0 O 00000 OON06 to 60 f� tn00oo co 0) 69 �t°oT-(°pLO ctilI6F? b9" F 696M9 0000 0 00000 0 0 0 0 O 0 0 0 0 0 OONO 00 Of�000 00�0 CO f�6H000 0000 It O 000 N- O O Vt 69 69 .-- e- cs Ei9 - 69 69 69 69 6F? O O O O O O O O O O oOOo O OlooOO 00�0 cV _ol`Ooo O069 6%60 C)OL°o N 69 � 69 69 69 r 0 coo M � j�- _ M co Cn LL LL LL LL Q cn cn cn j J -i (n cn -1 cn w J J _J � C � O ' U f � L 1 N a U a� C a) U 0 •� •�.. oU�� > O 0 � N � C C Q coxU cNn a��m'm CL wQ o aCO 00 ccih0 H °c -v C =U° �N2>>L°V L L Q) > cm•N �vcc c'�E.c•�:n cm cv U�UU U o�Qcnl`0 T— N cn Ict O (D 1` M 0 >D C A E O O O O O O O O O O 001�0 O 00000 OON06 to 60 f� tn00oo co 0) 69 �t°oT-(°pLO ctilI6F? b9" F 696M9 0000 0 00000 0 0 0 0 O 0 0 0 0 0 OONO 00 Of�000 00�0 CO f�6H000 0000 It O 000 N- O O Vt 69 69 .-- e- cs Ei9 - 69 69 69 69 6F? O O O O O O O O O O oOOo O OlooOO 00�0 cV _ol`Ooo O069 6%60 C)OL°o N 69 � 69 69 69 r 0 coo M � j�- _ M co Cn LL LL LL LL Q cn cn cn j J -i (n cn -1 cn w J J _J � C � O ' U f � L 1 N a U a� C a) U 0 •� •�.. oU�� > O 0 � N � C C Q coxU cNn a��m'm CL wQ o aCO 00 ccih0 H °c -v C =U° �N2>>L°V L L Q) > cm•N �vcc c'�E.c•�:n cm cv U�UU U o�Qcnl`0 T— N cn Ict O (D 1` M 0 0000 0 00000 0 0 0 0 O 0 0 0 0 0 OONO 00 Of�000 00�0 CO f�6H000 0000 It O 000 N- O O Vt 69 69 .-- e- cs Ei9 - 69 69 69 69 6F? O O O O O O O O O O oOOo O OlooOO 00�0 cV _ol`Ooo O069 6%60 C)OL°o N 69 � 69 69 69 r 0 coo M � j�- _ M co Cn LL LL LL LL Q cn cn cn j J -i (n cn -1 cn w J J _J � C � O ' U f � L 1 N a U a� C a) U 0 •� •�.. oU�� > O 0 � N � C C Q coxU cNn a��m'm CL wQ o aCO 00 ccih0 H °c -v C =U° �N2>>L°V L L Q) > cm•N �vcc c'�E.c•�:n cm cv U�UU U o�Qcnl`0 T— N cn Ict O (D 1` M 0 r 0 coo M � j�- _ M co Cn LL LL LL LL Q cn cn cn j J -i (n cn -1 cn w J J _J � C � O ' U f � L 1 N a U a� C a) U 0 •� •�.. oU�� > O 0 � N � C C Q coxU cNn a��m'm CL wQ o aCO 00 ccih0 H °c -v C =U° �N2>>L°V L L Q) > cm•N �vcc c'�E.c•�:n cm cv U�UU U o�Qcnl`0 T— N cn Ict O (D 1` M 0 T a 0 4ht 4 a4WA� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE:O cto be r 16, 2001 CONSENT CALENDAR: �D ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-1 , PUBLIC HEARING: Sedona Homes Inc., a California Corporation RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-1, Sedona Homes Inc., a California Corporation. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map 30125-1 is located east of Eisenhower Drive, west of Avenida Bermudas, north of Calle Tampico and south of Avenue 50. This is a subdivision of parcel 1 of Parcel Map 30146, and is a portion of the northeast quarter of section 1, Township 6 south, Range 6 east, San Bernardino Meridian, (Attachment 1). It consists of forty three (43) numbered lots and thirteen (13) lettered lots containing 11.675 Acres (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of October 5, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The 138 TAMDEMCOUNCIL\2001 \01 1016d.wpd approval is contingent upon receipt, within 30 days (November 15, 2001), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-1, Sedona Homes, Inc., a California Corporation; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-1, Sedona Homes, Inc., a California Corporation; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: / Oor Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 139 Gv.: TAMDEMCOUNCIL\2001 \011016d.wpd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT MAP 30125-1, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Tract Map 30125-1, is conditionally approved provided the subdivider submits all required items on or before November 15, 2001. 140 0 V:. Resolution No. 2001- Parcel Map 30125-1 Adopted: October 16, 2001 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Y Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's ineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerks signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has . signed the map. p Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on November 15, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of October, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PEIVA, Mayor City of La Quinta, California 14t opt Resolution No. 2001- Parcel Map 30125-1 Adopted: October 16, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 142 0 v TRACT NO. 30125-1 ATTACHMENT 1 AVENIDA FERNANDO ■ i LA QUINTA > z HOTEL GOLF & o 0 W TENNIS RESORT � CIO.: w m 3 0 0 a = � w Z N j w a AVENUE 50 PROJECT SITE LLj 0 VICINITY MAP m NOT TO SCALE o Z W a u.S E, OW Avenue � o.,C. vanm `..,u „� IcO SCHULTZ FAX- � ,,' cALLE 1 AM 143 NETS I: 51"!0p MOP%N 30115-1 VICINITY 9-21-01 ATTACHMENT 2 o�� > o (�Z�>'�i �'�Hc�nj �x��i �yn'�i �Zy�r�ii 1oxrxi 0 �; z� ' -2Mv = ;y c 'VI Z, Z,<f=�1 Sx Oj = f��1 -� v, y z o y � � i�> CC g `� '' Z � � �o ,., ii o,� o � o � 93 0 > %;5 I n rn y -4 -1 rnr^r�+< z o 11 rsiM §yGq z�+ ;v zs.Ai�> '� > > �.>� :9 a w > 90 0 z O y ZIE M n 31. s 1 ;7 O Z O z C C C rn> > SQ TO IA> �t MI j �r;n rn Z CN p >7b 4,504 = 2�A�;� A� p�� Qi 8 N V; OzJ^5�� 'vi� rntz1 1^°s s vc-c O i< y �+ 1 in70_ > vI > > > >> >= L ', o�0 My0 �m y t i ; � = p p Qi - o ::d c CP $�..,� ND �' �Z An '�1A�Zy�Z Z �22 O �A2 1Q O 8� y0 yy S�if+j z -� �Q-� C RIO >�Q =20 r o� 5� M MC0 z -" OV -1Rig Ao y $ O V AZ�r�i0 Nr O OpC ��^�> ��rs1 +<Z m C M-4 -�01 r ` Z 20 N1 > Z 2 Z CO y ZIc Cpr7C j 9 � ��IQ 5A I _ � C2Z N lain m q 0> n� y O Z��((//�� Z go `�' SON �A y Q Q o=3 +y j O�yN rn F = mGZ>I P 9=i Q+> > QR�L > N > �t 'r z -4 M to �� m ' p�� xp� N Q� v�> serif yam, ; Jp�p�> > c Qi CC�y� in s N �� v> > > w _ C C1it g gig -� r w NCZvR»p 0A ' G. N W R �w txtrn � r >99 �g Z Vt O m y cz rvo se to 2 o � �� > S A r * z �� n �" > I > Am z U .4 life 9 9 so !q LO A z � 0 7CAZ1 H"C'AA O! G y r Z � V V Cos O 1;n Z zx pG O 1�7 > g Ig Q� > O Q Q m > H� Zm n> m �'r�y pg�ZM m m;r�Om rn � < r:• Zf�1 Le�iN z o $yM n 9 A> 3V -< C) -4 R 2! > n icp' n �$ >-cp�->i S� > N ter+' Z i` $ Q t1 ii >� > > Ran 9 -r CA..1 y ANC Q W may+ jr�n��0 f*1 > C) m rn > >LA La N y'� CD r F-4 =Japq gJAUIR M 0 HIZ9 Ole Mr w xM L RE? M 4 La 2 A <� orncln� > m zSR wo > zy W r RM<o >I y f 2 20GD > P rn>,o �4 �c .onAlgae, •,E � All m z V °° g 0N� gap 9 �� 4 s oAUX 144 Gv N THE CRY OF LA QUINTA, COUNTY OF RIVERSIDE. STATE OF CALIFORNIA SHEET 2 OF 4 SHEETS TRACT NO. 30125-1 BEING A SUBDIVISION CURVE TABLE FILED N BOOK 199. OF GEPS�555 ANCEL D OF PARCEL �ARCEL MWS, 30146, N THE F0. 3/4' I.P.. TAGGED RCE 862, No T1ELtA RAW ARC LGT TAN OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY. CALIFORNIA FL 24-2PERi B 189AS /29 E3 CND I (10'4'00' 659'ar 1z364' 62XI MDS CONSULTING AUGUST 2001 CARY W. DOKK:H LS.4693 SIGNATURE OMISSIONS 2 [4'25'31' 2950W 156.39' 7924'1 _ - - - - - - - --13-1 3 7'S147' 2@50.00' 2M.V 140.89'jPURSUANT TO SECTION 66436 OF THE SUBDIVISION MAP ACT. THE SIGNATURES OF THE F0110" 4 (3.44W 21150.00' I33.58' "-I SEE SHEET NO. 4 (, I � OWNERS OF EASEMENTS AND/Olt OTHER INTERESTS HAVE BEEN OMITTED. FD. 1' LP., TAGGED ACE 21775. �. 1' LP., TAGGED RCE 2177A 1 b CO�ACHELLA VALE WATER DISTRICT, HOLDER OF EASEMENTS FOR PUBLIC ROADS AND RIGHTS OF WAY, FLUSH, PER PM8 189/9-31 AND FLUSH PER PMB 189/29-31 AND 4 �;( _ _ _ _ OF LA OUINTA TIES, ACC. AS E C. CIi1f OF LA QUINTA TIES, ACC. AS Sal � I PRIVATE EASEMENTS AND RIGHTS OF WAY. FOR IRRIGATING AND DOMESTIC WATER PURPOSES. (NOT PLOTTABLE) - - I W'LY LINE OF SEC. 6 AND I �, -1 THE UNITED STATES OF AMERICIA, HOLDER OF AN EASEMENT FOR PIPE LINES, PER DOCUMENT RECORDED (� - - - T; 301 FD. 1' I.P., TAGGED RCE 21775, AVENUE �. I I J EE SHEET N 0 . 3 FOUNo 1 I.P.. TAGGED RCE 2177s. 8 I ? ,NINE 4, 1953 IN BOOK 1478. PAGE 288. OF OFFICIAL RECORDS. cu FLUSH. PER PMB 189/9-31 AND FLUSH, PER PMB 110/931 AND _.I -. ;r,I b I CITY QF U QINNTA TIES. �/ r'. 0 6 /'= —3 ;� cmr aF u QUNTA TIES, ACC. As B.C. 1 I [ 50 _ N ,•, �O�J.�'` v��I'i I DDOOWMMEENT�RECCORDED LA AJANUUAARYY 1 . 19M OF 99 TRUEASEMENT ME T� WO 0 2216 OFFICIAL RECORDS. NLINE TRANSIT PER C L AVENUE 50 C `J L a r TION � AV ��'°� I INC, AND UNIQUE GOLF CONCEM / CONS UC _ ' L= 1'�- N TT49�E H i PEDESTRIAN AND VEHICULAR ACCESS PER DOCUMENT CORDED AUGUST 4, 982 INSTRUMRENT NO. z a 89'S3 34 V_ _ _ 6l420') _ _ 9= 12' V 4 R- 1 OF OFFICIAL RECORDS BLANKET N NATURE I [N 4508'S7'E) - - - - - - - 11109.64'{ CD 1 33556. ( ) (� 38') ENT(S) FOR N offo9 Ji'w ' ® I N 6T 14' E E 24 VARIOUSL S Pu�SES OVER' PPRRIVAT STREETDEW S RSA D COMMON AREAS. AM MINER RIGHTS.: HOLDERS�DOC NTT I 1i r O N 89'S3'3�w 202.65' I ( 25 RECORDED AUGUST 10, 2001 AS INSTRUMENT NO. 2001-383068, OF OFRCIAL RECORDS. 550. G Q o ' F O I I 23 ( FD. RAMSET NAIL N TOP OF 39 p� 35 I D ( I Of LIWALLEU DPERF rI.P89/1AccED SURVEYOR'S NOTES Q I , 42 A 41 40 J h 22 ~ $ RCE 862, PER R.S. 66/24-27, I b 'p O PARC' L 1 j b I ACC. AS NE COR. SEC. 1 ■ - INDICATES FOUND F I.P. TAGGED L.S. 4693. FLUSH. PER P.M.B. 199/55-56, b 38 36 I I 33 OJ 27 O UNLESS OTHERWISE NOTED. r��.rr..��1��`- 1 i�� r� V 21 V I • - INDICATES FOUND f I.P. TAGGED LS. 4693, FLUSH. PER P.M.B. 189/29-31. L C W � �� 37 ( � 132 Q 28 � I I r��• �yJ • 10 15 7- 1 UNLESS oTH+ERwISE NOTED. 43 JQ ,-, r 20 r., 0 - INDICATES SET 1' I.P. TAGGED L.S. 4693. FLUSH, UNLESS OTHERWISE NOTED. I r 1 `� K 31 Q 29 �. ��,,�� ` 1' IRON PIPE TAGGED L.S. 4693, FLUSH; OR LEAD TACK TAGGED L.S. 4693 cz (N 870.22*1 w] 19 .y N CONCRETE TO BE SET Al ALL LOT CORNERS; OR IF LOT CORNER FALLS 3 �O`�~ I -,'s��b ON FACE OF CURB. LEAD AND TACK TAGGED LS. 4693 N TOP OF CURB ON q /i J 4 I CO(/ 30 / I fiA 0.25' OFFSET. TO BE SET AT ALL FRONT LOT CORNERS, EXCEPT AT B.C.'S, I �l �/ S R%� \ 8 8 ' I `�4` E.C.'S. P.RC.S THAT ABUT A STREET WHICH ARE NOT LOT CORNERS MAR" ? I h// I SIDE LOT LINES, AND TO BE SET AT ALL CENTERLINE INTERSECTIONS, B.C.'S, I 6 /J I w 7 8 I B 17 ' I E.C.'S AND ALL OTHER CENTERLINE POINTS OF CONTROL UNLESS OTHERWISE 9 I NOTED. o I I - - - - -� 1 !N 7p �, 10 11 \ ' r ?O% I I T R. JN0 . 10 t 8' l -'2 MMONUME MONUMENTSALL At EMENTTFFOR THIS MAP MAP UNLESS OTHERWISE SET Of ACCORDANCE WITH OTED I w I SEE SHEET NO. 3 w l , 4. I 12 I MS, 132/53--54 _ % � 13 I I R (� INDICATES RECORD DATA PER P.M.B. 189/29-31. 14 MOM RECORD DATA PER P.M.B. 199/55-56. SCALE 1' =100' I 1 I 15 V `j3 I I s 7/7Tl INDICATES ACCESS RIGHTS RESTRICTED. PER P.M. 30146, P.M.B. 199/55-56. I r f I 1 \ I /N 16 Jhl-03 THIS TRACT MAP CONTAINS 43 NUMBERED PARCELS AND 13 LETTERED PARCELS. r- rJ��'w = I ��-' I I = THIS TRACT MAP CONTAINS 11.675 ACRES GROSS. I r,.�Rr r.L 2 l,Js � BASIS OF BEARINGS I 1 FARC L JMA NO, 30146 I P.M19 J /-55- 6 c� :2:::E I I THE BEARINGS SHOWN HEREON ARE BASED ON THE EAST LINE OF GOVERNMENT LOT N r SEE SHEET N O . 4 I 1 As SHOWN As NORTH 0000'40' WEST. ON TRACT No. , 4496-1 AS FILED N BOOK ti 119. PAGES 9 THROUGH 15. OF MAPS IN THE OFFICE OF THE COUNTY RECORDER f , ` OF RIVERSIDE COUNTY, CALIFORNIA. Lijc� `rl 1 ' I � 1z PARCEL -3 � \ I I � N EASEMENTS COACHELLA VALLEY WATER DISTRICT. HOLDER OF EASEMENTS FOR PUBLIC ROADS AND RIGHTS OF WAY, PRIVATE EASEMENTS AND RIGHTS OF WAY, FOR IRRIGATING AND DOMESTIC WATER PURPOSES. (NOT PLOTTABLE) lg v n I a, THE UNITED STATES OF AMERICA w PER DOCUMENT RECORDED JUNE 4� 1�953 N 800KOF AN EASEMENT78, PAGE 288, OF ' ' I CC 4 1\ I OFFICIAL RECORDS. � ©- THE CITY OF LA QUINTAL HOLDER OF AN EASEMENT FOR THE BENEFIT OF Hp PER 00(FLUTRECORDED JANJARY 12, 1999 As INSTRUM� NO 2216,�OFKI . I I IANOMARK LAND CO.. INC.. AND UNIQUE GOLF CON(EPTS, INC.. HOLDERS OF AN EASEMENT FOR PEDESTRIAN AND VEFICULAR ACCESS. PER DOCUMENT I 1 RECORDED AUGUST 4, 1982 AS 067RLUM NO. 133556. OF OFFICIAL I FOUND 1' I.P. TAGGED CITY RECORDS. (BLANKET IN NATURE) - - CIL CALLE TAMPI CO EENNRGIPEER - RCE 9 33140. FLUSH10050 0 100 200 300 (N 89_54'45'H 1326.24') - - - - - - - - - - - - - - - - - - I:\51700\MAPPING\30125-1\RN-02.OwC 9-28-01 CURVE TABLE I 39'10'39' 23-V lUr 8.36' 2 782178' 4LW Sur 334l' 3 774V& UN 32.74' 19W 4 10'10'35' 134-V 21W 1L98' 5 26'4334' 165M 772V 39.31' 6 2.41'18' 764-V 36.81' 18.41' 7 108'31'04' 2351Y 4451' 3UT 8 5' W 184-V 17.7e' &W 9 69'4720' 23M 28.6r 16.39' 10 O'Sl'4r 215-V 324' 1b2' 11 82'3B'08' 23-V 33.89' 20.66' 12 1'02'22' 784M 142X 7.12' 13 26.4334' 134-V 62.74' 31.95' 14 LT34W 165M 392r 19.69' 15 26'4W2Y 180A0' 64W 42.90' 16 O'S1'04' 2000.00' 29.71' 14W 17 3'19'07' III&W 179' 2.90' 18 1'26'21' 2065A0' 51.87' 25,94' 19 39'lr39' 53AW 3624' 18.86' 20 39'lr3r 1L5W 1.86' AIM 21 2'0421' 17LV 6.17' 3.08' 22 1'26'56' 2075.00' 52.47' 26.24' 23 6525'S9' 6Ur 7427 41.75' 24 2'56'28' 134-V 6.90' 245' 25 219'29' 134-V S.46' 273' 26 2'21'16' 815M 3351' 16.76' 27 59",15'22' WV 2Q75' 11.11' 28 32 0r46' 225W 1214' 6,75' 29 5*10*06' 107.5r 9.70' 4.85' 30 5'43'l8' 165.50' 1653' 827' 31 31'19W 25.00' 1267' 721' 32 r4771' 2050A0' 2824' 14.11' 33 0.4WO 205OX 28.64' 14.32' 34 O'01'4r 205Ur lJW 053' 35 10'90'll' IKW 34.04' 17.07' 36 15'Wlr IKW 5DIr 2525' 37 r4Y48' 115.5r L47' Q74' 38 4'38"32' 84.50' 6.85' 143' 39 11014' 2075M 42.39' 212W 40 114W 2075.W 45,17 22-8' 41 29'24'S2' 256W 12ST 6,56' 42 21.00'16' 16LW 6Q67' 3Ur 43 30'4l'10' 13ON 6943' 35.67' 44 12'L3'S0' 130.00' 27.75' 13.93' 45 18'27'2r IZW 4L88' 21.12' 46 13'34'09' 15900' 35W 17.85' 47 31'26'IV 235W 12N 6.61' 48 38'a'lr 23.5r 15.73' 817' 49 25*1712' 107-V 47AY 24.12' IN THE CRY OF LA 4UINTA. COUNTY OF RIVERSIDE. STATE OF CAUFORNIA TRACT NO. 30125-1 BEING A SUBDIVISION OF PARCEL 1 OF PARCEL MAP NO. 30146, AS Try. NO. 3941 FILED IN BOOK 199. PAGES 55 AND 56 OF PARCEL MAPS. IN THE Jy ,-'. 6 3 /0 -0 5 OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY. CAUFORNIA MDS CONSULTING AUGUST. 2001 GARY W. DOKICH LS.4693 FOUND 1' I.P., TAGGED RCE 21775, FLUSH. PER PMB 189/9-31 AND CITY OF LA "TA TIES. 0 lid - cu ti ct lei W Tr?. 1449 b -1 W US, J � I CIL AVENUE 50 r (N Tl9'S3'34'V 61420') SHEET 3 OF 4 SHEETS Try, 14J. 30 4' 1 NO. 56/04-3-65 FD. 1' I.P., TAGGED RCE 21775. PER CONSTRUCTION C L AVENUE 50 PMB 189/9-31 AND / CITY OF U OUMRA TIES, ACC. AS B.C. ( D=1? 17 24' 69 SOT k Ap E . bp•! !p �9l. c177,11 l % 1 43' 1 .v SCALE 1"=40' I I �I`7J 4 = EASEMENT'S 10- INDICATES A 10.00 FOOT EASEMENT FOR o PUBLIC UTILITY PURPOSES DEDICATED TO IMPERIAL IRRIGATION DISTRICT. .. g .v'o n Q- EASEMENT TO CY.W.D. FOR DOMESTIC WATER AND SANITATION PURPOSES. Q- INDICATES A 10.00 FOOT EASEMENT FOR a PUBLIC UTILITY PURPOSES DEDICATED TO j - CITY OF LA QUINTA :- 4Q- INDICATES A PRIVATE DRAINAGE EASEMENT $ W I AS SHOWN SEE SHEET 2 FOR SURVM S NOTES AND BASIS OF BEARINGS ou I i aso ppJ , P�1r�J �L 2 mil! ,s�k4e �. 4-1 I SEE KTAL V MOW MW NUIM �',.---- 1 N� Y'4Q h1 `�' 1 �'[D_--------------�4 `\ 1*693N'00']15 ' I A7• I 1 ,,\\ r�72�'r45 IV .2 � 1 I [L=233.58'1 (N 895334'V 202b5'] 1 J�l�T R. 369•J L �'!s 1 1 DETAIL �I- DETA-TIbL -"A-"PAR. - PAR �2 ( , LOT ®A LOT G 0.313 AC. MT =--- 0.285 AC. ��T � ------- DETAIL BrrrC�L i I ' - tad To scxF , PARCEL 3 PARCEL 1 1�/JAP J\1GJ, 30146 Ma. 109/5jJ6S SEE SHEET N0. 2 PARCEL MAP CALLE lyJ. 76 334 40 20 0 40 80 120 TAMPICO J\AE3,-00/20-'31 1 E As• J � 2 � � 1 I !p 6. DETAIL C vJ I, L _wT to scuE - 1:\51700\wwwrc\30125-I\03Rw .owc 10-03-01 I I rl � IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 4 OF 4 SHEETS TRACT NO. 30125-1 �� i4" TAGGED RCE �A PERR PMB 189/29-31 NO RS 66/24-27, ACC. AS SEC. COP. BEING A SUBDIVISION OF PARCEL 1 OF PARCEL MAP NO. 30146, AS FILED IN BOOK 199, PAGES 55 AND 56 OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA i ti FD. I" I.P., TAGGED RCE 21775, ? MDS CONSULTING AUGUST, 2001 GARY W. DOKICH L.S.4693 FLUSH. PER PM8 189/29-31 AND IrCITY OF LA QUINTA TIES,NDACC. AS 1 W'LY LINE OF SEC. 6 AI C AVENUE 50. ,. TR. 1\10. W 41 MS. 6 6 /8 443 -5 D � 2j rb. _----� I N ,I 50 I• IP., t31 00 I89/9. 0. /5 E.C. 283sU?��ov VENUE cm °`�_��'� 8 ��: I b Put,,,I L A Of f Is 66/24 2,, Z N - 1" z. SEC I ONSTRU�TIO _ - �' `� AVENUE 5� . CIL _ru • 1= 215]� 14T `.A'49'pP' 0 .. _ tD=12'lT 24. R-20p°• OWL° �• •49' o -----.- __-__��=.j43q�109b4] 0� N01a N 17_ 4 • 0' . f'. Jr [L 4 T Rt . 431 �1 D. to. L= I`•� � N 71.49 131• � _ ` PARC EL LOT E rz� �►' �" :.,' GR+ANApDTA \ -� - - - - - - - - 0.019 AC N 443�1_ _ p4. �,' COURT 14 1 I N J / �[N 62.14'� 109 4'] .� N f4V Rpp R' 10 ? o _ _ - D N'�•��` S - 93� 24 `� �• G N 7.45'Z1'V _�D N 9•�'17'V "� �• - �� - - - itAD LOT 8 • ' 22' �'� 313 _9'22'03'E - \ 1.151 AC. i8 R-►R- �. 00' �= 44. 0' N �,j4'39.E 8564' 385� $ . -4/. �. BRAD 25 34 \lC�i f\j Vo'S o,.,' 1, It j1.49 \ k bp It ELL Zircu • _ ' 1 23 �o Z 35 1 Z 34 ' LOT D , I N -- 1 3 101 a ti ` 0.315 AC. z J67' b1 N 1 ipy 26 o twit N 7.4 '0'/ - 22 N 0.01, 40'v �• 33 1 3 1 2 ' � ,' / V cmN 81•ID00•y t69.20• 17.13' i 31' f0' 36 PARCEL MAP NO. 30 06 �P-M-9- 100 /��;CID 1 /27 RAD21 g ' '54'/ / PARCEL 1 N ' 32 / 3�' / 28 LOT I NI 1 3 31 i 29 y / , 1 • _ I = me It 19 Oj`13641" ``'4i ; d • l .V A ''� • 4a ~' _ N, N94' , ;Ni_ 30 'V / 2• fib\ ` 18 7 AY 1 3 LLI 17 All 80 All 0R13 N RAD SCALE 1"-40' N 12 !p 22•SSxID•y �� 13 •�o \ \ �� as// /• J oT N'®� ! N S Ij I 1 CURVE TABLE ®� r `� I t�� 5 TR. 13 76 I NO DELTA RADIUS ARC LGT TAN 1 90'1 23.5W 36.92' 23-V 2 32'S4'42' 107M 61.75' 3L75' 3 10.48'01' 109.00' 2035' 10-V 4 3201 107.5W 61.75' 31.75' 5 O'37'39' 20011W 2L90' 10.95' 6 O'46'OS' 207500' 27W 13.91' 7 0'16'56' 2075W I&W 5.11, 8 2'04'30' 784M 28.41' 1421' 9 I'33'00' 784-V 2122' 1041' 10 34'17'4r 5I.10' 3OW 15.74' 11 77*19140 SIN 68.81' 40,79' 12 4.37'49' 107-V 849' CW 13 51678' 184-0' 16.97' MT 14 3'53'05' 164.50' 12.51' CM 15 44.32W 34W 26.43' 13.92' 16 60.42'19' 23.50' 24.90' 1276' 17 29'17W 23.50' 12.02' 6.14' 18 35'30'06' 41.00' 25.41' 13.12' 19 211217' 235W 8.70' 4.40' 20 68.47'43' 23.50' 2822' 1609' 21 0'16'41' 2050.00' 9.95' 4.98' 22 0.20W 2050.01' 12.50' 625' 23 0.43'23' 2070A0' 2612' 13W 24 2'W'30' 659M 2387' 11.97 25 WWI' SIX 13.5T 6.82' 26 29.OS'S5' 51A0' 25.90' 13.24' 27 32'S848' 5L00' 29.36, 15.10' 28 45'27'32' 34W 26,98' 1424' 29 30'5912' 45W 24.34' 12.41r 1p• r 4' I= �'" 110 'p' 00 w h 15 �4 10, 9121 1 { I' KM MW HEM 10- INDICATES A 10.00 FOOT EASEMENT FOR 8 PUBLIC UTILITY PURPOSES DEDICATED TO IMPERIAL IRRIGATION DISTRICT. 0- EASEMENT TO Ci.V.W.D. FOR DOMESTIC WATER AND SANITATION PURPOSES. INDICATES A 10.00 FOOT EASEMENT FOR &ey PUBLIC UTILITY PURPOSES DEDICATED TO CITY OF LA QUINTA � Q- NOTES A PRIVATE DRAINAGE EASEMENT PARCEL, 2 AS SHOWN HEREON. Q- WEMM04 TO C.PURPOSEV.W.D. W.D. FOR DOMESTIC PARCEL MAP NO. 30 Jere) WATER SEE SHEET 2 FOR SURVEYOR'S F.M.S. 00/66- 66 NOTES AND BASIS OF BEARINM 40 20 0 40 80 120 �' �•. N 89'59'20'E16 I 10.001 .ml I T to, t• t^� I �low,I 5 eN A gI s " I 10' �10.00' I N89'S9'20'E I I � o _ am cn SEE SHEET NO. 2 Z DETAIL _ NOT TO SCALE - I II:\51700\MAPPMC\30125-1\RM-04DWG 9-26-01 147 Gig CITY OF LA QUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 30125 -1 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 2001, by and between Sedona Homes Inc., a California Corporation, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 30125-1 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 148 T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements sec r 14,19 secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for ParticipatoryImprovements shall remain in place until the ParticipatoryImprovements are constructed p p t ucted and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the ParticipatoryImprovements, and p shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the ParticipatoryImprovements. Payment security and warrant security shall not be required p Y Y q for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing ParticipatoryImprovements. If Subdivider fails p Y p ails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. Y F. Security shall not expire, be reduced or become wholly or partially invalid for an reason, including g non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides Citywith sixty 60 days Y( ) Y written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent 10% of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 150' T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11; hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not i51 been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd Page 4 of I and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60 days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 152 Gi T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written n above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 VQIG Sedona Homes, Inc., a California Corporation 75564-A Country Club Drive Suite 150/137 Palm Desert, CA 92211 (760)772-8224 VQIG Date Date T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd Page 6 of 6 Exhibit A SECURITY - TRACT 30125-1 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design profession aI(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials ONSITE Grading 72,844 72,844 Street Improvements 139,684 139,684 Storm Drainage 198,235 198,235 Domestic Water 167,375 167,375 Sanitary Sewer 1137190 113,190 Dry Utility/Electrical 107,500 107,500 OFFSITE Street Improvements, Ave 50 80,513 80,513 Street Imp. Eisenhower 64,957 64,957 Perimeter Wall 99,480 99,480 Perimeter Landscape 139,223 139,223 Monumentation 13,760 0 Construction Subtotal: $1,196,761 $1,183,001 Engineering & Plans (25% of Construction) 299,190 No -Plans Contingency (20% of Project) 299,190 Total: $11795,141 154 G i" T a 0 4ht 4 WA � COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Approval of a Grant Proposal for State Proposition 12 Museum Funds for the La Quinta Historical Museum Expansion Project RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: //_ STUDY SESSION: PUBLIC HEARING: Adopt a resolution of the City Council approving the City's application for a State Proposition 12 Museum grant for the La Quinta Historical Museum. FISCAL IMPLICATIONS: Approval of this request would allow the City to apply for a grant in the amount of $450,000. The project was approved in the current Five -Year Capital Improvement Program (CIP) for fiscal year 2002-2003 in the amount of $875,000. The funding source listed in the CIP is Redevelopment Project Area No. 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The California Department of Parks and Recreation is accepting grant applications for its Urban Recreational and Cultural Centers, Museums, and Facilities for Wildlife Education or Environmental Education Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Proposition 12) . The City wishes to take advantage of this funding opportunity for the La Quinta Historical Museum Expansion project. If the application were approved by the State, funds would become available in fiscal year 2002-2003. The La Quinta Historical Museum Expansion project consultant is finalizing details regarding the uses of the Museum and will present this information in the near future. Once staff has reviewed this information, two conceptual designs will be 155 brought forward for the City Council's consideration. It is anticipated that the conceptual designs will be available for consideration during a Council meeting in November. However, since the grant application is due November 1, 2001, the resolution must be approved at this meeting to ensure timely submittal of the grant application. The grant application (Attachment 1) is in draft form; further refinements will be made, and a location map, photos, and concept drawings will be included with the final grant application. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution of the City Council approving the City's application for a State Proposition 12 Museum grant for the La Quinta Historical Museum; or 2. Do not adopt a resolution of the City Council approving the City's application for a State Proposition 12 Museum grant for the La Quinta Historical Museum; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Assistant Approved for submission by: 001� Thomas P. Genovese, City Manager Attachments: 1. Draft Proposition 12 Museum Grant Application 156 .RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR URBAN RECREATIONAL AND CULTURAL CENTERS, MUSEUMS, AND FACILITIES FOR WILDLIFE EDUCATION OR ENVIRONMENTAL EDUCATION PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 For the La Quinta Historical Museum Expansion Project WHEREAS, the people of the State of California have enacted the Urban Recreational and Cultural Centers, Museums, and Facilities for Wildlife Education or Environmental Education Program which provides funds to the State of California for Grants to cities, counties, nonprofit organizations and federally recognized California Indian Tribes; and WHEREAS, the California Department of Parks and Recreation has been delegated the responsibility for the administration of the Program within the state and grant Project shown above, setting up necessary procedures; and WHEREAS, said procedures established by the California Department of Parks and Recreation require the Applicant's Governing Body to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, the Applicant will enter into a Contract with the State of California for the Project; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF LA QUINTA: 1. Approves the filing of an application for local assistance funds from the Urban Recreational and Cultural Centers, Museums, and Facilities for Wildlife or Environmental Education Grant Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000; and 2. Certifies that Applicant has or will have sufficient funds to operate and maintain the Project; and 157 a A 3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and 4. Appoints the City Manager as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests, and so on, which may be necessary for the completion of the aforementioned Project. PASSED, APPROVED and ADOPTED 16th day of October 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 158 4 ATTACHMENT 1 State of California — The Resources Agency DEPARTMENT OF PARKS AND RECREATION SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR AND COASTAL PROTECTION BOND ACT OF 2000 PROGRAM s URBAN RECREATIONAL, AND CULTURAL CENTERS, MUSEUMS, AND FACILITIES FOR WILDLIFE EDUCATION OR ENVIRONMENTAL EDUCATION PROGRAM PROJECT APPLICATION This Form and Required Attachments Must Be Submitted for Each Project Site PROJECT NAME La Quints Historical Museum Expansion Project Grant Applicant (Agency and Address) City of La Quinta P. 0. Box 1 504 La Quinta, CA 92253 AMOUNT OF GRANT REQUESTED $450,000 Estimated TOTAL PROJECT COST (State Grant and other funds) $ 8 7 5 a 0 C COUNTY NEAREST CITY Riverside Lauinta PROJECT ADDRESS 77885 Avenida Montezuma NEAREST CROSS STREET Eisenhower SENATE DISTRICT NO. ASSEMBLY 37 DISTRICT NO. 80 Grant Applicant's Representative Authorized in Resolution Thnmas P Gei3auese tfi t Dda n a ae r t760)777-7030 Name Titre- Phone Person with day-to-day responsibility for project (if different from authorized representative) Dodie Horvitz coly 4 S - vr!s-. r (7h0)777-7090 Name Title hone enet description of project This project will expand the La Quinta Historical Museum, which is housed in an 819 square foot historic building. Land Tehure - Project is: . 2 7 5 acres X Acres owned in fee simple by Grant Applicant Acres available under a year lease Acres other interest (explain) I certify that the information contained in this project application is accurate. Signed Grant Applicant's Authorized Representative as shown in Resolution I certify that this Project is consistent with the park and recreation element of the applicable city or county general plan, or appropriate planning documents, as the case may be, and will satisfy a high priority need. Grant Applicant's Planning Agency Representative URCC Procedural Guide 22 Date Date 159 LA QUINTA HISTORICAL MUSEUM EXPANSION PROJECT PROJECT PROPOSAL NARRATIVE Need for Project The City of La Quinta, located in California's southeastern desert area known as the Coachella Valley, has a long, diverse, and unique history. The La Quinta Historical Museum, owned by the City of La Quinta and operated by the La Quinta Historical Society, is seeking to enlarge the facility, which will allow for a comprehensive display of the area's history — from ancient times to the present. This facility will be unique in the eastern Coachella Valley; the only other museum is the Coachella Valley Museum in Indio, but its primary focus is the area's development during the past century. The museum is housed in a real estate office that was built in 1938. The structure is potentially eligible for a local historic designation by the National Register of Historic Places. The museum expansion project is currently in design, with careful consideration being given to retaining the building's historic integrity. The expansion project will meet the Secretary of the Interior's guidelines for "Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings." Key features of this project include: • Exhibit Halls • Curation lab for preservation and research • Climate -controlled archival room • Meeting room • Courtyard for public events • Focus on archaeology, culture, and history of the City and Eastern Coachella Valley 160 • Existing 819 square -foot building will become the museum's interpretive center The La Quinta Historical Museum will interpret several important California themes. Because La Quinta has one of the richest concentrations of archaeological deposits in the State, particular attention will be given to the curation and interpretation of these types of artifacts. Sites within the City have been dated to 11600 - 2,300 years ago, and include marine artifacts, as the area was once covered by ocean and later by ancient Lake Cahuilla. The museum will house the only curation laboratory in the Eastern Coachella Valley. The curation facility is being developed to meet the Association of Museum guidelines. The City is currently developing a curation plan and an interpretive program for these types of artifacts. No other museum in the area has a curation facility or a comprehensive archaeological exhibit. It is anticipated that the museum would partner with the new California State University campus being constructed in Palm Desert to provide students with a unique, hands-on opportunity to work in the field of archaeology. Along with pre -history, the museum will also interpret early human history, including the culture of the native Desert Cahuilla Indians. The Desert Cahuilla were hunter -gatherers who were known for their artistic basketry and pottery, as well as their love of music and games. The museum will feature items from this culture. La Quinta also has a colorful past, having been one of the stops on the Bradshaw Trail leading to Arizona's gold country at the Colorado River; home to 161 ranchers and farmers; and the site of the world famous La Quinta Hotel where Hollywood stars of the time (1930's) went to relax. In fact, La Quinta is the only city in the United States that was named for a hotel. (Its name means, "the fifth" in Spanish, as it was the fifth stop on the Bradshaw Trail.) The museum will include displays and interpretation of this fascinating and unique history. It is anticipated that the La Quinta Historical Museum will partner with local colleges, including College of the Desert and California State University, San Bernardino. The museum will also be a valuable resource for local elementary, middle, and high schools. Visits to the museum can be incorporated into lesson plans, and the museum will have a classroom available to teachers. The City's Historic Preservation Commission will also play an important role in the museum's development and programming. The La Quinta Historical Museum is located in the heart of La Quinta's historic district. This area, known as the Cove, was developed in the 1930's after the opening of the La Quinta Hotel. The museum is located in one of the most archaeologically rich areas of the State; in close proximity to the artifacts and collections that will be interpreted. The museum is located in the Coachella Valley, a popular resort destination as well as a growing urban center. According to the year 2000 census, the population of the entire Coachella Valley is 318,125 and grows by over 100,000 during the winter/spring months due to tourism and second home ownership. La Quinta's year-round population is 26,300 and also experiences a large increase 162 during the tourist season. Additionally, La Quinta was the second fastest -growing g 9 city in California during the 1990's. Projections in the General Plan predict a population of over 44,000 by 2005, nearly 48,000 by 2010, and nearly 60,000 at build -out. The museum is easily accessed via public transportation (Sunline Transit) via bike lanes from nearby neighborhoods and gated communities, or on foot via sidewalks. The project site is approximately three miles south of State Highway g Y 1 1 1, and is also easily accessed by car. The historic district has recently undergone infrastructure renovations that included decorative sidewalks; benches; fountains; enhanced landscaping; decorative light fixtures, and attractive medians. It is anticipated that the expanded La Quinta Historical Museum m will become a major attraction for residents and tourists, as well as a gathering place for the community. Project Readiness The La Quinta Historical Museum Expansion Project has been identified in the City's Five -Year Capital Improvement Program, and is scheduled for construction in fiscal year 2002/2003. Its Redevelopment Agency will fund the City's match, as it lies in a redevelopment project area. The La Quinta Historical Society provides volunteer staff for the museum. The Historical Society conducts fundraisers to help support museum operations, and most of the items on display have been donated. 163 t', i The museum is currently in design, with the CEQA process underway. Once grant funds become available in State budget year 2002/2003, construction can begin immediately. Project Budget The project is included in the City's Five -Year Capital Improvement Program, and is scheduled for construction in fiscal year 2002-2003. Estimated construction costs are $875,000. 164 ail. T a 0 4'!t 4 ArA� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 16, 2001 CONSENT CALENDAR: /9- _TI Approval of a Grant Proposal for State Roberti-Z'Berg-Harris Funds for a Mini -Park to be Located at the North End of the Cove RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Adopt a resolution of the City Council approving the City's application for a State Roberti-Z'Berg-Harris grant to develop a mini -park at the north end of the Cove. FISCAL IMPLICATIONS: Approval of this request would allow the City to apply for a grant in the amount of $73,360. The City's required match of 30% ($31,440) would be funded by Quimby funds. Total project costs are estimated to be $104,800. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The California Department of Parks and Recreation is accepting grant applications under its Roberti-Z'Berg-Harris Urbanized Area Grant Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Proposition 12) . The City wishes to take advantage of this funding opportunity to purchase a lot and develop a mini -park at the north end of the Cove. This park would provide another recreation opportunity for residents, including a safe place for children to play. The City of La Quinta has adopted the National Recreation and Parks Association standard definition of a mini -park being between .3 and 3 acres and having a service radius of a half -mile. There would be no overlap in service area for the proposed park. 165 The grant application (Attachment 1) is essentially complete; however, a location map and acquisition schedule will be included with the final rant application. . g pplication. The application is due to the Department of Parks and Recreation on November 1, 2001. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution of the City Council approving the ' pp g City s application for a State Roberti-Z'Berg-Harris grant to developminiark a mini -park at the north end of the Cove; or 2. Do not adopt a resolution of the CityCouncil approving ' pp g the City s application for a State Roberti-Z'Berg-Harris grant to developminiark a mini -park at the north end of the Cove; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Roberti-Z'Berg-Harris Grant Application 166 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ROBERTI-Z "BERG -HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 For the Mini -Park located at the North End of the La Quinta Cove WHEREAS, the people of the State of California have enacted the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 which provides funds for the Roberti-Z' Berg -Harris Open Space and Recreation Program; and WHEREAS, the Legislature of the State of California has enacted the Roberti- Z' Berg -Harris Open Space and Recreation Program, which provides funds to certain political subdivisions of the State of California for acquiring lands and for developing facilities to meet urban recreational needs; and WHEREAS, the California Department of Parks and Recreation has been delegated the responsibility for the administration of the Program, setting up necessary procedures; and WHEREAS, said procedures established by the California Department of Parks and Recreation require the Applicant's Governing Body to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, the Applicant will enter into a Contract with the State of California for the Project; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF LA QUINTA: 1. Approves the filing of an Application for local assistance funds from the Roberti -Z"Berg-Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000; and 2. Certifies that Applicant has or will have sufficient funds to operate and maintain the Project; and 16 3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and 4. Appoints the City Manager as agent to conduct all negotiations, execute and submit all documents including, but not limited to Applications, agreements, payment requests, and so on, which may be necessary for the completion of the aforementioned Project. PASSED, APPROVED and ADOPTED 16th day of October 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California State of California — The Resources Agency ATTACHMENT 1 DEPATMENT OF PARKS AND RECREATION ROBERTI-Z'BERG-HARRIS URBAN OPEN -SPACE AND RECREATION PROGRAM PROJECT APPLICATION FOR URBANIZED AREA NEED -BASIS GRANT This Form and Required Attachments Must Be Submitted for Each Project Site PROJECT NAME Amount of Grant Request $ 7 3 s 3 6 0 Mini -Park at the North End of the La Quinta Cove Amount of Matching Funds $ 31 g44 0 Estimated Total Project Cost $_ 104,800 Source of Matching Funds -Quimby Grant Applicant (Agency and address-incl. Zip code and Fax Number) COUNTY Riverside City of La Quinta PROJECT ADDRESS P. O. Box 1504 La Quinta, CA 92253 NEAREST CROSS STREET Fax (760) 777-7101 SENATE DISTRICT NO. 37 START PROJECT DATE Ma Grant Applicant's Representative Authorized in Resolution NEAREST CITY La Ouinta ASSEMBLY DISTRICT NO. 80 COMPLETE PROJECT DATE Thomas P. Genovese City Manager f 760 777-7030 nc�ti'25q Icy-�ft,►;,v�-� Name (type) Title Phone E-mail Person with day-to-day responsibility for Project (if different from authorized representative) Dodie Horvitz Community Svc. Dir. (760)777-7090 Name {type} Title Phone Zc, 16 --c E-mail t3net description of Project This project includes the acquisition of land to develop a small park in the culturally and economically diverse neighborhood known as the Cove. For Dev. Projects Land Tenure — Project is: 4,33 acres: For Acquisition Projects Project land • 3 3 q 1 J a d will be acres Acres owned in fee simple by Grant Applicant X Acres acquired in fee simple by Grant Applicant Acres available under a year lease Acres in other than fee simple ex lain ( P ) Acres other interest (explain) I certify that the information contained in this Project application form and application requirements is accurate. Signed _ Grant Applicant's Authorized Representative as shown in Resolution Date I certify that this Project is consistent with the park and recreation element of the applicable city or county general plan, the district park and recreation plan, or appropriate planning document, as the case may be, and will satisfy a high priority need. Signed Grant Applicant's Planning Agency Representative Date RZH URBAN OPEN SPACE AND RECREATION GRANT PROGRAM PROJECT NARRATIVE NEED The City of La Quinta, located in California's southeastern desert region known as the Coachella Valley, has experienced explosive growth. According to year 2000 census figures, La Quinta has grown by 1 1 1 % over the past ten years. Current population figures show 26,300 full-time residents, with thousands more who live in La Quinta during the winter and spring months. Many families have relocated to La Quinta, with 25 % of the population being age 14 and younger. La Quinta's economy is tourism -based, with world -class golf courses, renowned arts festivals, and the famous La Quinta Hotel and Resort. This type of economy generates service industry jobs, which traditionally pay lower wages. The most affordable housing in La Quinta lies in an area called, "The Cove." The Cove, first developed in the 1930's, consists of a few apartment buildings and approximately 4,500 single-family homes on small lots. The Cove has the most culturally and economically diverse population in the City, including the highest poverty levels. Currently, there are only two City parks serving this area — a mini -park (consisting of picnic tables and a small playground) that is located in the upper portion of the Cove and a community park (Fritz Burns Park) located at the bottom of the Cove. On weekends, Fritz Burns park (which contains picnic tables, shade structures, tennis courts a large turf areas, and a community pool) is filled to playground, capacity. There is another small park located just outside the Cove that is mana ed b the Coachella Valley Recreation and Parks District. (Frances Hack g y X70 Community Park.) This park has a small playground, picnic tables, and two baseball diamonds. Again, this park is consistently filled to capacity, especially on weekends. According to the Parks and Recreation Master Plan, it is imperative to provide local residents with additional recreational opportunities. La Quinta lacks enough parks for its residents. Because the Cove lots are small (typically 50' x 1001, owned by private parties, and often not contiguous, this park would be designated a mini -park. The park will contain picnic tables, a playground with age -appropriate equipment including a swingset, and a drinking fountain. This project would provide residents of the lower Cove area (where the per -capita income is the lowest) with a park that I be within walking distance from their homes. It would also provide a safe would 9 I ce for children to play, as currently, the area lacks sidewalks and children often pa p Y play in the streets. As the homes are very small and the area houses low-income residents, the assessed valuation is lower than the rest of the City. At the moment, the City is focusing its resources on the completion of a park in the City's northern section, as thi s area is also experiencing tremendous growth and has only one small neighborhoodpark. g arkThis rant will help the City provide another park for its diverse population. USERS The popul ation of the Cove area is approximately 1 1,1 15, with a population density of 3 persons per unit. According to the 2000 Census, 32% of the City's population is Hispanic and a large number live in the Cove. Because of the relative affordability of Cove homes, many families and senior citizens reside there. This project will provide these residents with a nearby park, where children can safely play on a playground and turf area, families can have picnics and parties, and senior citizens can relax on benches — all within walking distance of their homes. The park will comply with the Americans with Disabilities Act, allowing the disabled access to park amenities. LOCATION AND ACCESS The park will be located within the lower Cove neighborhood, well within walking distance of homes. In addition, the park will be accessible from the nearby Bear Creek Bicycle/Pedestrian Path that runs along the base of the Santa Rosa Mountains, as well as from on -street bike paths. The local bus service also has several stops throughout the Cove. There will be on -street parking near the park. Because the park will be in a residential area, there are no physical barriers (e.g., railroads, freeways, etc.) to traverse. This park will be an active park, open to residents from 6:00 a.m. to 10:00 p.m. There will be no park entry fees. No on -site staff will be required, and park maintenance will be performed by the City's contracted maintenance firm. COMMUNITY ENHANCEMENT The new ark will improve the community in several ways. It will provide p p opens in a dense) populated neighborhood. Trees will provide shade, as well pace Y p p as improve air quality. The park will be fenced from the street, making it a safe p q Y place for children to play, as well as providing a safe environment for children to socialize and develop physical skills. To help conserve resources, the City will purchase recycled content materials for the park wherever possible, including play equipment, benches, and trash containers. The City will also extend its "Recycling in the Park" program to include this park. This program provides beverage container recycling bins that are clearly labeled and placed in parks to encourage recycling. ORGANIZATIONAL ASPECTS The City of La Quinta has managed a number of parks and recreation projects, and maintains several parks. Existing parks include Fritz Burns Park, Adams Park, Season's Park, Desert Pride Park, and Eisenhower Park (mini -park). Several parks are in design, including the La Quinta Park (community park), the Civic Center Campus park, Velasco Park (a mini -park to be located at the top of the Cove), and Washington Street Park (a mini -park to be located in another neighborhood in the central portion of the City). When grant funds have been expended, the new park will be complete and will provide recreational opportunities on a continual basis. The City of La Quinta generates adequate funds to maintain its parks (General Fund -Park Maintenance), and contracts with an outside firm for park maintenance with oversight and administration by City staff. 173 The City of La Quinta will begin project implementation immediately upon award of funds. A tentative schedule is as follows: Land Acquisition - 6 months Design/CEQA - 6 months Bid Advertising - 2 months Construction - 6 months Assuming funds are awarded by March 2002, the park will be completed by approximately November 2003. SUPPORT AND COLLABORATION This project is supported by the City's Community Services Commission and City Council. The City's Parks and Recreation Master Plan identifies a park for this area. Surveys conducted during the development of the Parks and Recreation Master Plan ranked a park in this area as a high priority. 1-7 � 1 COST ESTIMATE Task Acquisition Design costs (including CEQA) Construction costs (including park equipment) Total Cost $ 35,000 6,800 63,000 $ 104,800 175 ;i�2 T a 0 iht 4 WA� COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Approval of Hold Harmless Agreements for Village Faire Events RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: Approve the License for Use of Real Property and Indemnity/Hold Harmless Agreement for components of the Village Faire events to be held on private property owned by Larry Shields and Thomas and Deborah Berg. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the August 7, 2001 City Council meeting, the Village Faire event was approved by the City Council. The City's marketing consultant, Kiner/Goodsell, was hired to produce the City sponsored events between November 2001 and April 2002. Kiner/Goodsell has established the layout of Calle Estado for the event and has determined that the band would be best set on the private lots between the bakery and El Ranchito Restaurant as provided in Attachment 3. In order to use the private lots owned by Larry Shields and Thomas and Deborah Berg, the property owners have requested a License for Use of Real Property and Indemnity/Hold Harmless Agreement (Agreement) with the City and Kiner/Goodsell, as provided in Attachments 1 and 2. The Agreement with Mr. Shields is for the month of November, as Mr. Shields intents to begin construction on his property in December. The Agreement with Mr. and Mrs. Berg is for the months of November and December, as they intend to begin construction during the month of January. Kiner/Goodsell will reorganize the layout of Calle Estado to accommodate the loss of the use of the private property in December and January. Due to the new design of Calle Estado, Kiner/Goodsell would like to use the private lots for the entertainment component of 1i Village Faire for the first two events. After Kiner/Goodsell is able to see how the event layout works on Calle Estado, they will be able to relocate the entertainment component to public property when the private property is no longer available. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the License for Use of Real Property and Indemnity/Hold Harmless Agreement for components of the Village Faire events to be held on private property owned by Larry Shields and Thomas and Deborah Berg; or 2. Do not approve the License for Use of Real Property and Indemnity/Hold Harmless Agreement for components of the Village Faire events to be held on private property owned by Larry Shields and Thomas and Deborah Berg; or 3. Provide staff with alternative direction. Resp tfully submitted, Dodie Horvit mmunity Services Director Approved for submission by: ihoas P. Genovese, City Manager Attachments: 1. License for Use of Real Property and Indemnity/Hold Harmless Agreement with Larry Shields 2. License for Use of Real Property and Indemnity/Hold Harmless Agreement with Thomas and Deborah Berg 3. Map of Calle Estado with Private Property Highlighted ATTACViMENT i LICENSE FOR USE OF REAL PROPERTY AND INDEMNITY/HOLD HARMLESS AGREEMENT THIS AGREEMENT is entered into this day of October, 2001, by and between LARRY SHIELDS (hereinafter referred to as "Licensor"), and THE CITY OF LA QUINTA, a California municipal corporation, and KINER/GOODSELL, INC., a California corporation (hereinafter referred to collectively as "Licensee"). R Pnital P. 1. Licensor is the owner of vacant Lot 7 located on Calle Estado, between Desert Club Drive and Avenida Bermudas, in the City of La Quinta, County of Riverside, State of California. 2. Licensee is desirous of a license for the temporary use of said property on November 2, 2001, for the purpose of holding its annual event entitled "Village Fair," formerly known as the "Main Street Market Place." 3. Licensor is willing to grant a license for the temporary use of its property to Licensee, on the condition that it is indemnified and held harmless from any claims from Licensee, its agents, servants, guests, and any and all other third parties. NOW, THEREFORE, in consideration of the promises, covenants and conditions set forth below, it is agreed between the parties as follows: 1. Licensor hereby grants to Licensee a temporary license to enter upon and use its property located on Calle Estado, La Quinta, California, on November 2, 2001, for 178 C., 0 4 the purpose of holding its annual event entitled "Village Fair". Said temporary use is granted from the hours of 4:00 P.M. to 11:00 P.M. on said date. 2. Licensees, on behalf of themselves, their, agents, servants, employees, successors, assigns, and guests, jointly and severally, hereby hold Licensor harmless from any suit, liability, claim, action or loss arising out of their use of Licensor's property. 3. In the event of any such suit, liability, claim, action or loss, Licensor shall have the following specific rights: (a) To be adequately and reasonably defended by Licensee; (b) To defend itself should Licensee fail to provide an adequate and reasonable defense and the right to seek compensation for the same from Licensee; (c) To settle any action, suit, or claim should Licensee fail to defend Licensor; (d) To bring an action or suit to seek reimbursement for all reasonable attorney's fees and expenses required to enforce this Agreement; 4. Licensor shall have the following obligations to Licensee in the event any such claim or action is asserted against it: (a) To timely notify Licensee of any such claim or action; (b) To reasonably cooperate in the defense of any such claim or action; 5. Licensor hereby grants to Licensee the right to settle any suit, claim, action or loss asserted against Licensor and/or Licensee, provided any such settlement includes Licensor, and does not expose it to any separate claim or action. 179 2 C i:5 6. This Agreement constitutes the entire agreement between the parties, and any modification hereof shall be in a writing executed by all parties. LICENSOR: LARRY SHIELDS LICENSEE: THE CITY OF LA QUINTA9 A Municipal Corporation Lon KINER/GOODSELL, INC., A California Corporation ATTACHMENT 2 LICENSE FOR USE OF REAL PROPERTY AND INDEMNITY/HOLD HARMLESS AGREEMENT THIS AGREEMENT is entered into this day of October, 2001, by and between THOMAS BERG and DEBORAH BERG, husband and wife (hereinafter referred to collectively as "Licensor"), and THE CITY OF LA QUINTA, a California municipal corporation, and KINER/GOODSELL, INC., a California corporation (hereinafter referred to collectively as "Licensee"). Recitals l . Licensor is the owner of vacant Lots 5 and 6, located on Calle Estado, between Desert Club Drive and Avenida Bermudas, in the City of La Quinta, County of Riverside, State of California. 2. Licensee is desirous of a license for the temporary use of said property on November 2, 2001 and December 7, 2001, for the purpose of holding its annual event entitled "Village Fair," formerly known as the "Main Street Market Place." 3. Licensor is willing to grant a license for the temporary use of its property to Licensee, on the condition that it is indemnified and held harmless from any claims from Licensee, its agents, servants, guests, and any and all other third parties. NOW, THEREFORE, in consideration of the promises, covenants and conditions set forth below, it is agreed between the parties as follows: 1. Licensor hereby grants to Licensee a temporary license to enter upon and use its property located on Calle Estado, La Quinta, California, on November 2, 2001, and December 79 20019 for the purpose of holding its annual event entitled "Village Fair". Said temporary use is granted from the hours of 4:00 P.M. to 11:00 P.M. on each of the dates specified above. 2. Licensees, on behalf of themselves, their, agents, servants, employees, successors, assigns, and guests, jointly and severally, hereby hold Licensor harmless from any suit, liability, claim, action or loss arising out of their use of Licensor's property. 3. In the event of any such suit, liability, claim, action or loss, Licensor shall have the following specific rights. - (a) To be adequately and reasonably defended by Licensee; (b) To defend itself should Licensee fail to provide an adequate and reasonable defense and the right to seek compensation for the same from Licensee; (c) To settle any action, suit, or claim should Licensee fail to defend Licensor; (d) To bring an action or suit to seek reimbursement for all reasonable attorney's fees and expenses required to enforce this Agreement; 4. Licensor shall have the following obligations to Licensee in the event any such claim or action is asserted against it: action; (a) To timely notify Licensee of any such claim or action; (b) To reasonably cooperate in the defense of any such claim or 182 2 68 5. Licensor hereby grants to Licensee the right to settle any suit, claim, action or loss asserted against Licensor and/or Licensee, provided any such settlement includes Licensor, and does not expose it to any separate claim or action. 6. This Agreement constitutes the entire agreement between the parties, and any modification hereof shall be in a writing executed by all parties. LICENSOR: THOMAS BERG DEBORAH BERG LICENSEE: THE CITY OF LA QUINTAq A Municipal Corporation KINER/GOODSELL, INC., A California Corporation 3 183 C i; THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY 3 IS ASSUMED FOR THE ACCLIRAC1f Of THE DATA SFIO�MN. ASSESSOR'S PARCEL ATTACHMENT MAY NOT W PLY WITH LOCAL LOT -SPLIT OR BUILDING SITE ORDINANCES. I � I CITY 01 12 I I I I ao a O.C.T.-1 a 50 1 � 12 I TRA 02� � 1 3 1 4 12 2 3 5 m 4 6 g m I ., � 7 oG; 9 10 I ,^ 50SIR a du CAcp . .. ..... . LLE 35 Se in 0 30 !U ESTADO m a 2 3 4 Z _ 5 6 -. 7 g I 9 10 12 I Z Se `" fi �.F 5e 38 es '.0-063 lee .� 02a-477 108 Be co 1 gn " 0 "— 3 i 2 4 _ I 100,t2 188.13 'lei • 39 5 6 �5 aA a I L R.Qep Ise. S� 73.35 a's'�'•se 108.62 108.13 R.888 `' I °1 I 3 1 e e1.59 1 2 �I _I ri1 3 : I 4 . - - 2 o+ "I I .. I I a 5 ':' o 6 cw ^ W w e5 lee TEA 0203 tee Q I I I I I I I ' I 194 C."I 10 ASSESSOR'S MAP BK. 770 PG. 15 Riverside County, Calif. wxx T a 0 4ht 4 WA) COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 30327, KSL Desert Resorts, Inc., a Delaware Corporation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 30327, KSL Desert Resorts, Inc., a Delaware Corporation. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map 30327 is located east of Madison Street, west of Monroe Street, north of Airport Boulevard. This is a subdivision of Lot 18 of Tract 29136, (Attachment 1). Parcel Map 30327 consists of 1 numbered lot and 1 lettered lot (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of October 8, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (November 15, 2001), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. T:\PWDEPT\C0UNCIL\2001 \011016e.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 30327, KSL Desert Resorts, Inc., a Delaware Corporation; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 303271 KSL Desert Resorts, Inc., a Delaware Corporation; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: 0000-0. Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 186 0 �► �� T:\PWDEPT\C0UNCIL\2001 \01 1016e.wpd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF PARCEL MAP 30327, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The a final map for Parcel map 30327, is conditionally approved provided the subdivider submits all required items on or before November 151, 2001. t87 Resolution No. 2001- Parcel Map 30327 Adopted: October 16, 2001 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on November 15, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of October, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California Resolution No. 2001- Parcel Map 30327 Adopted: October 16, 2001 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 189 Ov:, PARCEL MAP NO. 30327 E=4 W W a Emm4 z 0 A d AVENUE 54 ATTACHMENT AIRPORT BOULEVARD AVENUE 58 VICINITY MAP NOT TO SCALE I:\5131 Emq pq W E=4 V) pq O 9 0 i i i i 190 GUI 'ING\PM30327\VICINITY.dwa 10/8/0' ATTACHMENT 2 g (^ N r I O f. f- ~ N L}yZ f- _a Z W- b J d o ui yQW'� F- O W Z S � O O a< d p m w j3 W e_ J H <� y-V1 (W) � a m $ �0Li �pa� <�1�8i< InMy < 0 4cr.�_ a� AO 8c � _g �_ a$ z < wa r <� s y°W<° 2U <� �a ZZLLai < LLJLLJoW RW J1 O % S.: y c yN ga<m < oirvaZ W �/►ZF-� $�Z ��t2�' off'' _ a< a LJ00w �Z��Z� U y Z F my (AW Z ZOO cr �LZI Q0 Z Lli CL <p I a N tN�.. a <acyxx<�jyyy.(no } �U=M O �Z�b~ U �a 75yO W� ui 1 4J U Wy Jlaj O Z U W V t m W Y �� Z W< 2� is W� �Y LAJz < ILJ 2� m `''m`''F"<O 90v ZLLJ�F'tS p y LLI _W FE O�IF/1 <� - 2Li W ixd < <W��yy �� W < Z f- F- _<M W aU F- _�aU« 0 Uc3 m (3 _Z3�a o Ra a , } S LL._ y N W N L16.O J L 9 F��$ Z LWIJ W $ai�D100 �,�1 �,.4UR ♦c i rn zFZZ 3 � LLJ Woo car NCH � W)f ► Of < UO t7X $gj W 3yyCL CL Z (J�� R t OZ JmF C3 (L IXL,, � J. 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L 3v 80.0 d 133UVfd f I� ,00S9[ 3,e[,esJ N cat cm 0 No � I I z TI a V I Q rla I ® I 0 z � � I I I I V C cm Q m a u Q a cm LU yno ic ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT PARCEL 30327 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 2001, by and between KSL Desert Resorts, a Delaware Corporation, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Parcel No. 30327 (the "Parcel") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 193 T:\PWDEPT\STAFF\LINDSEY\TRACTS\30327\S I Agreement.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of 'the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements n less than Five Hundred Dollars $500.00 nor more than Five Thousand Dollars ($5,000.00). secured but of ( ) T:\PWDEPT\STAFF\LINDSEY\TRACTS\30327\S I Agreement.wpd U1,",_ Page 2 of 6 T:\PWDEPT\STAFF\LINDSEY\TRACTS\30327\S I Agreement.wpd 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. t 1 Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to.provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Riqht to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, U T:\PWDEPT\STAFF\LINDSEY\TRACTS\30327\S I Agreement.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 197 c�= T:\PWDEPT\STAFF\LINDSEY\TRACTS\30327\S I Agreement.wpd Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney T:\PWDEPT\STAFF\LINDSEY\TRACTS\30327\S I Agreement.wpd Date Date Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 KSL Desert Resorts, a Delaware Corporation 55-920 PGA Blvd. La Quinta, CA 92253 (760)564-7166 Date Date t"' q Page 6of6 Exhibit A SECURITY - PARCEL 30327 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the.City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Domestic Water (On -site) Sanitary Sewer (On -site) Dry Utility/Electrical (On -site) Monumentation Construction Subtotal: Engineering &Plans (20% of Construction) No -Plans Contingency (20% of Project) Total: Performance Labor & Materials 750 750 500 500 21500 21500 620 0 $4,370 $39750 874 1,049 $6,293 199 Gi�� QSep ~ / �Q V rY TM 190 4 S OF T1�'9� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 1 6, 2001 ITEM TITLE: Approval of a Request for Proposals for Professional Services to Provide Construction Management Services, Materials Testing and Construction Survey for Capital Improvement Program Project No. 97-09 La Quinta Civic Center Campus Improvements •Lll__L!;Lei 11 Approve a Consultant Selection Committee; and BUSINESS SESSION: CONSENT CALENDAR: ICJ STUDY SESSION: PUBLIC HEARING: Approve three Requests for Proposals (RFP): one for construction management services, one for professional survey services, and one for professional material testing services; and Authorize staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional construction management services, professional survey services, and professional materials testing services. The following represents the project funding sources: Arts in Public Places (401-000-466-494) $348,600.00 Infrastructure Funds (401-000-493-000) $183,250.00 Financing Authority (401-000-493-000) $526,174.00 RDA PA #1 (401-000-493-000) $807,488.00 Total Funds Budgeted: $1,865,512.00 Less Prior Expenditures: ($230f 188.00) AVAILABLE FUNDING SUMMARY: Total Available Funding for Construction Phase: $1,635,324.00 2-0C T:\PWDEPT\C0UNCIL\2001 \01 1016h.wpd Considering the Engineer's estimate for the Phase I base bid improvements in the amount of $899,184.00, the following represents the probable project budget. Testing/Survey: $ 26, 976.00 Construction Management $ 92, 616.00 Engineer's Estimate Phase I Construction: $899,184.00 Administration: $44,959.00 Available Contingency (potential use on add alt $571,589.00 bid Items) : TOTAL: $1,635,324.00 As illustrated, $1 19,592 is available within the project budget to support the construction management, survey and testing requirements. The funding currently available for this project is being provided from Arts in Public Places Fund, Infrastructure Fund, and Finance Authority (Civic Center bond proceeds). However, additional funding will likely be required to make up the projected budget shortfall. Therefore, in anticipation of funding that will require prevailing wages, the project will be bid with prevailing wage provisions. On December 19, 2000 the City Council approved plans, specifications, and Engineer's Estimate (PS&E) of probable costs and authorized staff to advertise and receive bids for Project No. 97-09, Civic Center Campus Improvements, Phase I. The project was advertised for bid on September 17, 2001 with a scheduled bid opening date of October 24, 2001. The project will require Construction Management Services, Construction Survey, and Materials Testing Services. Professional Construction Management Services (RFP Attachment 1) will be required to ensure that the overall integrity and quality of the project adheres to the project plans and specifications. Other project management duties will consist of but not be limited to quality control, utilities coordination, project inspection, coordination and weekly meetings, document control, project closeout and other associated duties. 20 tJ ,) 4. T:\PWDEPT\COU NO L\2001 \01 1016h. wpd Professional Survey Services (RFP Attachment 2) will be required to ensure correct construction layout, elevation control, project limits, and other associated duties. Professional Materials Testing Services (RFP Attachment 3) will be required to ensure proper soil compaction, utility trench compaction, concrete compressive strength testing, soil testing and other associated duties. The Consultant Selection Process is outlined within City Resolution 96-80 as follows: 1. The City Council shall be notified of the need to contract for professional services. 2. A Selection Committee shall be formed of members competent to judge the qualifications of firms for the specific services requested. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect to function, itself, as the Selection Committee. 3. The Selection Committee shall review the qualifications of firms available to provide the specific category of services required. The Committee is authorized to issue a Request for Qualifications Statements (RFQ) if deemed necessary. 4. The Selection Committee shall select a short list of the most qualified firms. 5. RFP's shall be issued to firms appearing on the short list. 6. The Selection Committee shall review and rank the short-listed firms based upon the selection criteria. 7. The proposals of the top ranked firm shall be reviewed to determine the apparent fair value of the proposal. 8. Negotiations with the top -ranked firm shall proceed until a mutually acceptable contract is developed. The proposed Consultant Selection Committee will consist of the following City Representatives: Chris A. Vogt, Public Works Director / City Engineer • John M. Freeland , Senior Engineer • Leonard R. St. Sauver, Assistant Engineer I • Nick Nickerson, Nickerson & Associates/ Project Administrator The City Council by this report is hereby notified of the need to contract for professional services in excess of $10,000. 202 T:\PWDEPT\COUNCIL\2001 \01 1016h.wpd Alternatives available to the City Council include: 1 . Approve a Consultant Selection Committee; and Approve three Requests for Proposals (RFP), one for construction management services, one for professional survey services, and one for professional material testing services; and Authorize staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional construction management services, professional survey services, and professional materials testing services. 2. Do not approve a Consultant Selection Committee; and do not approve three Requests for Proposals (RFP); or 3. Provide staff with alternative direction. Respectfully submitted, Onne C'%ris A. VogVIOF Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. RFP for Construction Management Services 2. RFP for Construction Survey Services 3. RFP for Materials Testing Services 203 T:\PWDEPT\COUNCIL\2001\01 1016h.wpd ATTACHMENT 1 City of La Quinta Request for Proposals to Provide Professional Construction Management Services The City of La Quinta seeks proposals from Professional Engineering firms to provide Professional Construction Management services to support Capital Improvement Project No. 97-09, La Quinta Civic Center Campus Improvements. The project consists of the construction of a 10 acre Civic Center Campus parksite. The park will contain a Y2 acre lake with a water feature and stream effect, concrete sidewalks, 2 prefabricated bridges, a pumphouse, landscaping and irrigation, the placement of local artists' artwork, and bid alternates for various shade structures, gazebos, amphitheater and other items. The project was advertised for bid in September 2001, construction is anticipated to commence by January, 2001. The contract length is 180 consecutive calendar days. The project is funded by the Financing Authority and the City of La Quinta's Infrastructure Fund, appropriate documentation of all project expenditures will be maintained by the selected Construction Manager. SERVICES REQUESTED, BUT ARE NOT LIMITED TO: CONSTRUCTION MANAGEMENT • Review contract documents, plans, permit requirements. • Schedule and attend a field walk with the Inspector, Design Engineer and City representatives. • Schedule and chair a kick off meeting with the City to discuss the proposed work plan and special concerns to be presented at the pre construction meeting. • Schedule and chair a kick off meeting with the utilities. • Provide a pre construction agenda to the City for concurrence, schedule a pre construction meeting and notify attendees. • Provide the necessary coordination and reports to the City of La Quinta. • Maintain at the project site, on a current basis; a record copy of all contracts, drawings, specifications, addenda, change orders and other modifications, in good order and marked to record all changes made during construction; shop drawings, product data; samples; submittal; purchases; materials; equipment; applicable handbooks; maintenance and operating manuals and instructions; other related documents and revisions which are relevant to the T.\PWDEP-RPROJECTS\97PIcts\9709CvcCtr\Consultants\RFP CM.wpd PAGE 1 of 6 11 contract work. • Provide regular status reports to the City of La Quinta as required. • Review laboratory, shop and mill test reports of materials and equipment, and coordinate as required with Design Engineers. Prepare and send a Weekly Statement of Working Days to the Contractor. • Monitor Contractor's certified payroll. • Monitor permit requirements from the Imperial Irrigation District. • Monitor permit requirements from the Coachella Valley Water District. • Administer the construction contract in conformance with the requirements set forth in the project Plans and Specifications including any applicable Standard Specification for Public Works Construction and the City of La Quinta. • Administer the bridge construction in conformance with the requirements set forth in Project Plans and Specifications and manufacturer's recommendations. • Conduct weekly construction progress meetings with Design Consultant, Subconsultants, Contractor, Subcontractors, City Staff, affected outside Agencies, general public, business owners, other consultants, etc. to discuss matters such as procedures, progress, problems, and scheduling. Prepare and distribute meeting minutes. • Monitor all inspection activities, both CITY provided and any consulted out inspections. Is Maintain an open door policy and meet with general public as needed regarding the construction and make recommendations to address their concerns. • Receive from the Contractor and process all shop drawings, project data, samples, and other submittal. Establish and implement procedures for expediting the processing and approval of submittal. • Coordinate submittal review with Design Engineer on an as needed basis. • Coordinate with the City Engineer and other City Departments. • Document all claims and maintain for account records. • Administer implementation of project's Traffic Control Plan and perform weekly review for conformance to approved plan. • Coordinate and schedule construction surveying by City's consultant. 20 T:\PWDEPT\PROJECTS\97PIcts\9709CvcCtr\Consultants\RFP CM.wpd PAGE 2 of 6 Coordinate testing requirements and scheduling of material testing by City's consultant. Review and analyze the Contractor's schedule (monthly), including activity sequences and duration, schedule of submittal and schedule of delivery for products with long lead time. Work with Contractor to maintain the project schedule to show current conditions and suggest revisions as required. Recommend necessary or desirable changes in the Construction Contractor's scope of work to City. Review and evaluate Contractor's request for changes. Negotiate with Contractors and submit recommendations to City supported by field data related to any additional work. If change orders are accepted by City, prepare change orders for signature and authorization by the City. Maintain a log of change requests. • Create and maintain "As -Built" project schedule. • Review pay requests and provide recommendation for contractor payments. Is Coordinate the transition of project to City Maintenance. • Coordinate any training sessions required for City staff. Conduct regular coordination meetings with property owners and business owners. Provide construction management file to the City. INSPECTION(as needed) • Review contract documents, plans and permits. Is Attend field walks. • Attend kick off meetings. Is Attend the Preconstruction Conferences. • Monitor and enforce construction noticing requirements. • Maintain field diary (bound workbooks) during construction, including a cumulative record of quantities constructed, daily and weekly reports, working day reports, change order documentation, photographs and other documentation. • Monitor the contractors fugitive dust control plan and ensure the contractor using approved haul routes and they are kept clean. • Insure compliance with the construction contract by continuously monitoring, evaluating, approving or rejecting the Contractor's work in accordance with the approved construction contract documents. T.\PWDEP-RPROJECTS\97Pdcts\9709CvcCtr\Consultants\RFP CM.wpd PAGE 3 of 6 2 Determine that the Contractor's work is being performed in accordance with the requirements of the contract documents. Endeavor to guard CITY against defect and deficiencies in the work. As appropriate, require special inspection of testing, or ,make recommendations to CITY regarding special inspection or testing or work not in accordance with the provisions of the contract document whether or not such work is fabricated, installed or completed. • Provide and maintain a disital ohotojaranhic history of the project. Photos will also be taken of the following: a. Showing existing conditions prior to construction. b. Disputed work items. C. Work that has to be duplicated, replaced or removed. d. Completed work. e. Extra Work. Record the progress of the project. Provide daily inspection reports. Submit written daily progress reports to CITY, including information on Contractor and the entire project, showing percentages of completion. Keep a daily log containing a record of weather, Contractor's work on site, number of workers, work accomplished, problems encountered, and other relevant data. 10 • During the course of construction, maintain one set of plans with markings and dimensions in red ink to denote field changes or other corrections. • Maintain copies of all permits needed to construct the project and enforce special requirements of each. Coordinate as needed with City Public Information Office. ENGINEERING SUPPORT Provide an initial review and one resubmittal of shop drawings and product data for conformance to the construction documents. Provide plan revisions as required to interpret, clarify or modify the construction documents as requested by the City Engineer. CONSTRUCTION CLOSE-OUT The CM shall a • •ter and coordinate final inspections. The CM shall coordinate the correction and completion of the work. Calculate the --amount of final payment due prime Contractor. Obtain evidence of certification of all lien releases. T:IPWDEPTIPROJECTS%97P4cts19709Cvc Ctr%Consukants%RFP CKwpd PAGE 4 of 6 00 • Assist CITY with Filling the Project "Notice of Completion". • Secure and transmit to CITY, required guarantees. • Coordinate any startup requirements. • Deliver all equipment manuals, special equipment, spare parts, catalogs, and other materials required by specifications. • Collect all as -built data from contractors or consultants. Make recommendation for the release of retention. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. A Pre -Proposal conference is scheduled for , at , in the north conference room of the La Quinta. Civic Center (78-495 Calle Tampico, La Quinta, CA. 92253) Proposal packages are to be submitted to the City on/or before it Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quints, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) -submit 6 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. T*%PWDEPIIPROJECTSi97Pdcts\9709CvcCtr%Consultants\RFP CM.wpd PAGE S of 6 20S 01r, B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and sub -consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may choose to interview two or more closely -ranked firms. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. T:IPWDEPTIPROJECTS197Pdcts19709CvcCMConsultants\RFP CM.wpd PAGE 6 of 6 209 Oil ATTACHMENT 2 City of La Quinta Request for Proposals to Provide Professional Construction Surveying Services for Capital Improvement Projects Project No. 97-09 La Quinta Civic Center Campus Improvements The City of La Quinta seeks proposals from Professional Land Surveying firms to provide Construction Surveying Services. Services Requested Services and products to be rendered in perfornvng all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: 1. Survey Control - Will be sufficiently marked and will be preserved and protected. 2. Clearing / Removals - One set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of - Way for clearing purposes. 3. Rough Grade - (A) One set of grid stakes at 50' intervals. Stakes will indicate cut or fill to finish grade as shown on approved mass grading plan. (B) One set of stakes to delineate lake perimeters at 25' intervals and all angle points with appropriate cut or fill. (C) Provide one set of offset stakes for sidewalks at 25' intervals, grade breaks and angle points with cut or fill to finish surface. (D) Provide one set of stakes at a 10' offset to edge of pad and a minimum of 50' intervals along the pad perimeter with grades to finish pad. 4. Finish Grade- (A) Provide one set of stakes to delineate lake perimeters at 25' intervals and all angle points with appropriate cut or fill. (B) Provide one set of offset stakes for sidewalk at 25' intervals, grade breaks and angle points with grades to finish surface. (C) Provide one Blue Top for building pad. Stake to be set at pad grade. (D) Pad Certifications- prior to construction of improvements, provide inspection services necessary to provide certification of pad grade as shown on the approved grading plan. 5. Retaining/Garden Wall -Provide one (1) set of offset, line and grade stakes for wall construction set at fifty (50) foot intervals with appropriate cut or fill to top of footing. 6. Bridge Structures- Provide one set of stakes for foundation layout and deck grades. T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\RFPCnstSrvy.wN PAGE 1 of 4 21 01 7. Entrance Structures- Provide one set of stakes with appropriate cut or fill for the construction of entrance structures. 8. Pump House- Provide one set of stakes at an offset of 10'x10' to the building corners, one stake per corner with grades to the finish pad. 9. Irrigation Lines- Provide one set of offset stakes at 50' intervals with grades to finish surface. 10. Drainage Boxes- Provide one set of stakes at a S' offset to centerline of box with grades to top of grate 11. Tree Locations- Provide one stake at centerline of each tree location. 12. Project Administration - The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of the receipt of the `Staking Request" for the said work. 13. Office Calculations and Supervision - Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. 1. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before , at Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\RFPCnstSrvy.wpd PAGE 2 of 4 2 01- Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) -submit 6 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants (if any) and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and subconsultants. (2) Consultant's and subconsultant experience with similaz work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provide. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. Selection Process Work Programs and Cost Proposals will be reviewed by Public Works Staff, and will be ranked for contract negotiations based upon the materials submitted within the Work Proposal and Cost Proposal. Cost proposals will be opened only after the ranking process is complete. Project Plans and Specifications are included with this proposal (11 "X 17" Format), or full sized plans may be reviewed at the City' s Public Works offices. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. T :\PWDEPT\PROJECT S\97Prjcts\9709CvcCtr\Consultants\RFPCnstSrvy.wpd PAGE 3 of 4 21 01 CITY OF LA QUINTA COST PROPOSAL SHEET REQUEST FOR PROPOSALS TO PROVIDE PROFESSIONAL CONSTRUCTION SURVEYING SERVICES FOR Capital Improvement Projects Project No. 97-09 La Quints Civic Center Campus Improvements The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional Construction Surveying Services for Capital Improvement Project No. 97-09 La Quinta Civic Center Campus Improvements and will be used as the basis for negotiating a Professional Services Agreement: TASK DESCRIPTION COST 1 SURVEY CONTROL STAKING 2 CLEARING AND REMOVALS 3 ROUGH GRADE 4 FINISH GRADE S BRIDGE STRUCTURES 6 ENTRANCE STRUCTURES 7 PUMP HOUSE 8 IRRIGATION LINES 9 DRAINAGE B OXE S 10 TREE LOCATIONS 11 PROJECT ADMINISTRATION 12 OFFICE CALCULATIONS AND SUPERVISION TOTAL Prime Consultant Date Signed 21 T :\PVVDEPT\PROJECT S\97Prjcts\9709CvcCtr\Consultants\RFPCnstSrvy.wpd PAGE 4 of 4 01 ATTACHMENT 3 City of La Quints Request for Proposals to Provide Professional Materials Testing for Capital Improvement Project No.97-09 La Quints Civic Center Campus Improvements The City of La Quinta seeks proposals from Professional Materials Testing/Geotechnical Laboratory firms to provide, equipment, services and products to be rendered in performing all designated work associated with the project which may include, but are not limited to performing the following intermittent observation and testing services for this project: • Provide a qualified technician as necessary to conduct density tests on sub -grade, slope fill and trench backfill placement as required. Tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D1556. Maximum density curves (ASTM D1557) will be performed on various material types as they are encountered. • Provide an ACI-certified technician as necessary to prepare sets of concrete cylinders as needed and perform slump tests for the curb, sidewalk,concrete pads, and other minor concrete. • Perform compression strength tests on concrete cylinders in accordance with ASTM C39. Any Non -Compliance results of materials shall be reported to the City's Public Works Engineering Capital Improvements Department within twenty four (24) hours from the time of sampling. 1. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Project plans and specifications are available for review in the Public Works Department of the City of La Quinta located at La Quinta Civic Center (78-495 Calle Tampico, La Quinta, CA. 92253), or may be purchased for $20.00 at the same location 21 T:\PWDEPTNPROJECTS\97Pd cts\9709CvcCtr\Consultants\RFPMatTst.wpd PAGE 1 of 4 X Proposal packages are to be submitted to the City on/or before . Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) -submit 3 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and subconsultants. (2) Consultant's and subconsultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. Selection Process Work Programs and Cost Proposals will be reviewed by Public Works Staff. Staff will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal and Cost Proposal. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 215 T:\PWDEPT\PROJECTS\97Pr ctsV709CvcCtr\Consultants\RFPMatTst.wpd PAGE 2 of 4 CITY OF LA QUINTA COST PROPOSAL SHEET REQUEST FOR PROPOSALS TO PROVIDE PROFESSIONAL MATERIALS TESTING FOR Capital Improvement Project No.97-09 La Quinta Civic Center Campus Improvements Pursuant to the Request for Proposals, the undersigned hereby proposes and agrees that on award by the City under this Bid, and in accordance with the provisions therein stated, to execute a Contract, to provide and to fimiish any certificates of insurance and all labor, materials, transportation and services for Material Testing Services for Capital Improvement Project No. 97-09 La Quinta Civic Center Campus Improvements, in accordance with the Plans and Specifications therefore adopted and on file with the City within the time hereinafter set forth and at the prices named in this Bid . Unit prices in each and every case shall represent a true unit price used in preparing the bid schedule totals (Bid Form). Unit prices listed herein shall include labor, materials, equipment, transportation and appurtenant work as is necessary to have the item complete and in place meeting the full intent of the plans, specifications and the applicable ASTM Testing Method. Hourly rates shall be based on time of arrival and departure from the job site. The purpose of the unit pricing is for bid evaluation and changes in the work during construction. Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional Materials Testing and will be used as the basis for negotiating a Professional Services Agreement: BID BREAKDOWN STREET IMPROVEMENTS 1 Wall Footings Compaction HRs 6 $ $ 2 Lake Subgrade Compaction Ms 6 $ $ 3 Pcc Sidewalk Compaction HRs 12 $ $ 4 Cut/Fill Compaction HRs 6 $ $ 216 T:\PWDEPTAPROJECTS\97Prjcts\9709CvcCtr\Consultants\RFPMatTst.wpd PAGE 3 of 4 01� 5 Abutment Compaction Test HRs 12 $ $ CONCRETE FIELD CASTING 6 Curbs, Footings, PCC Slab, Misc. Concrete HRs 14 $ $ LABORATORY TESTING 7 Moisture Density Relationship (SOLI) EA 10 $ $ 8 Concrete Compression Tests EA 16 $ $ ADMINISTRATION & REPORTS 9 Staff Engineer/ Manager ERs 20 $ $ 10 Clerical support HRs 20 $ $ Total Amount of Bid Items 1 -10 ADD ALTERNATE No. l 1 Alternate Bid Structures Com action HRs 8 $ $ Total Amount of Add Alternate Na 1 Total Amount of Bid Items 1-10 and Add Alternate No. 1 Attached herein is a detailed man hour and fee breakdown for the tasks and sub -tasks defined in our proposal, including all subconsultant activities. Prime Consultant Date Signed 217 T :\P"EPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\RFPMatTst.wpd Page 4 of 4 0 J o� �o u �4ISCUWALOM OF AGENDA AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Authorization for Overnight Travel for two Code Compliance Officers to attend a Training Class Given by Southern California Association of Code Enforcement Officials, Inc., in Buellton, CA, October 25 through 27, 2001 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: Al-vi. STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for two Code Compliance Officers to attend a training class given by Southern California Association of Code Enforcement Officials, Inc., in Buellton, CA, October 25 through 27, 2001. FISCAL IMPLICATIONS: The training will be funded from Travel, Training and Meetings Account #101-352- 637-000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration $240 ♦ Meals 100 ♦ Travel 170 ♦ Hotel 400 Total $910 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: This course will improve the skills and abilities of the Code Compliance Officers in the performance of their duties and ensure that our Code Compliance Department is operating within all legal requirements. Please see the attached pages for course titles (Attachment 1). 218 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for two Code Compliance Officers to attend a training class given by Southern California Association of Code Enforcement Officials, Inc., in Buellton, CA, October 25 through 27, 2001; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Buildin and Safety Director Approved for submission by: ?-Zv )0 000000, Thomas P. Genovese, City Manager Attachment: 1. Announcement showing class subjects 219 C �� 2 ATTACHMENT 1 ELM I LL& N Frida October 26, 2001 '"'� Basic Module �r Course Number. 102 Course Name: Legal Aspects �, Instructor: Alan Honeycutt, Esq. �;,, Advanced Module a."w Course Number: 301 �;, �w Course Name: Uniform Building Codes Instructor: John Van Steinberg �, Supervisory Module �+ Course Number: 405 �t Course Name: Intergovt. Relations/Task Force �+ Instructor: Ed Nicholls �w �' Saturday, October 27, 2001 Basic Module Course Number: 101 Course Name: Field Activities ��.r �` Instructor: Ed Nicholls �" �' Advanced Module �+ '' I=i Course Number: 302 �' Course Name: Mechanical Plumbing/Bldg. Codes GW** John Van Steinburgnstmctor: ------------ -A 0""11ULN ELL g6wiTFrf k Southern California Association of Code Enforcement Officials, Inc. P.O. Box 110 Anaheim, CA 92815-0110 www.scaceo.org SCHEDULE OF EVENTS 7:00 - 8:00 Registration/Continental Breakfast 8:00 - 12:00 Professional Certification Program 12:00 - 1:00 Hosted Lunch 1:00 - 5:00 Professional Certification Program No College Credit for Arrivals After 9:00 A.M. rTRAINING LOCATION 221 5 ABOUT THE CLASSES O ! The Basic Field Activities class will explain the responsibilities 1 L -_ i of Code Enforcement Officers as they plan, organize, and conduct field work. The course is designed to a review a variety of topics and scenarios in which code enforcement officers are involved. This course will identify how proper investigation techniques, documentation methods, and positive communication skills will improve both field inspections and the entire work product. Other issues discussed in this course will include officer safety, the issuance of both administrative and criminal citations, and nuisance abatement methods. This training will utilize group participation and networking to stress the importance of team building to code enforcement officers. O ! The Legal Aspects course is designed to help code 2 enforcement officers understand the legal foundation underlying code enforcement. The objective is to make proper evidence and document collection an easy, automatic process that will ensure the strongest possible case for your city prosecutor or district attorney. Topics to be discussed include: a basic overview of code enforcement (what are the many facets that comprise this profession?), adoption of a standardized case protocol, (creating standard "steps" to follow in investigating each case, basic evidence collection, essential elements of code enforcement report writing, the court process, and how to be an effective witness. OURSE 301 This training will assist attendees in understanding the underlying support of the Uniform Building Code in achieving the minimum standards required by the Uniform Housing Code. Participants will learn about structural requirements and common errors that may occur in illegal remodels and additions. Other topics to be discussed include basic egress requirements, stair requirements and escape windows. The objective of this training course is to enable code enforcement officers to utilize the Uniform Building Code in achieving code compliance. !302 This training will assist class attendees in identifying violations of the Electrical, Plumbing, and Mechanical Codes which are most prevalent in code enforcement cases. The National Electrical Code will be examined, and by using diagrams and photographs, participants will learn the principles of electricity, what constitutes proper installations, and what is an unsafe electrical condition. The Plumbing Code will reviewed with particular emphasis placed on private and public sewage systems. Attendees will learn about sanitation processes and the importance of containing sewer gas. The final portion of the training will examine the Mechanical Code with particular emphasis placed on heating theories and systems with close examination of the requirements for combustion air and treated air. This class will examine the "Task Force" approach to COURSE eliminating blight and improving the appearance of residential and business areas in a community. The task force approach of combining regulatory and law enforcement resources of constituent members has proved a particularly effective tool because of the multimedia nature of the 222 enforcement process. Enforcement task forces are comprised of voluntarily 6 �, ABOUT THE CLASSES (cont.) participating state, local, and federal agencies with enforcement or compliance authority. The effectiveness of the task force approach is due to the pooling g and exchange of resources and intelligence between different law enforcement and regulatory agencies. The resulting partnership allows task force members to pursue investigations in which no single entity would possess the resources and information gathering ability to complete the task individually. Attendees will learn the strengths and weaknesses of a task force, how to create a multi - agency task force, how to develop group goals as well as individual agency goals, and how to manage the task force with regard to areas of responsibility and measuring performance standards. ABOUT THE INSTRUCTORS ALAN Ho ycun, m. is the Assistant City Prosecutor for the City of Redondo Beach, wherein he prosecutes state and municipal cases. Mr. Honeycutt also provides prosecution in domestic violence cases and is the designated prosecutor for the Spousal Abuser Prosecution Program coordinated under the auspices of the California Department of Justice, office of the Attorney General. Prior to rejoining the Redondo Beach City Attorneys Office in March 2001, Mr. Honeycutt was an associate of the law firm of Burke, Williams & Sorenson, LLP whose litigation practice was primarily in the area of code enforcement and the abatement of public nuisances. Mr. Honeycutt served as City Prosecutor for more than a dozen cities throughout the counties of Los Angeles, Ventura and Orange. ED NICHOLLS is the code enforcement supervisor for the city of Yorba Linda. Previously Mr. Nicholls served as a code enforcement officer for the city of Fountain Valley for two years and the city of Anaheim for seven years. Mr. Nicholls began his law enforcement career as a deputy sheriff with the orange County Sheriff's Department in 1982. He also served as a deputy Marshall for the County of orange, and as a police officer in the city of Brea prior to his current assignment as a code enforcement supervisor. JOHN VAN STEINBURG served as a Detroit police officer working in inner-city patrol from January 1965 to July 1968. While working as a police officer, Mr. Van Steinburg developed an interest in electronics, and in 1968 began a five-year apprenticeship in the Electrical Workers Union. He worked as a journeyman electrician for eighteen years before coming to California, where he also worked as a journeyman electrician for the local union and the County of orange. Mr. Van Steinburg became an electrical inspector for the County of orange and obtained an ICBO "Electrical" certificate. He transferred to the Residential Inspection division where he earned and ICBO certificate in Combination Dwelling inspection and a certificate in Construction Technology from Coastline Community College. Mr. Van Steingburg has completed all of S.C.A.C.E.O.'s Basic, Intermediate, and Advanced classes. Recently he volunteered to set up the County of Orange's new Code Enforcement Unit where he has worked as a Senior Officer since July 22 1999. S.C.A.C.E.0 Professional Certification Program NOTE: You are encouraged to register as early as possible. Registration fees include admission to the training, lunch, and parking. Registration Fee: Members: $60.00 per class, Non-members: $75.00 per class. Please print clearly or type the information below. For multiple registrations, please duplicate this form. Name Title Jurisdiction Address city Telephone State FAX Choose One Friday, October 26, 2001 Class Per Day El #102 Legal Aspects ❑ #301 Uniform Building Codes 17-71#405 Intergovernment Relations Zip Saturday, October 27, 2001 ❑#101 Field Activities ❑ #302 Mechanical Plumbing and Building Codes n Member n Non-member ❑ If your agency will be requesting p.o.s.t. reimbursement, check here El If you desire a vegetarian lunch, check here Please make check payable to S.C.A.C.E.O. and send with this registration form to: Professional Certification Program Registration Mike Emerson /City of Del Mar 1050 Camino Del Mar Del Mar CA 92014-2698 Office (858) 755-9313 Ext. 24 Fax (858) 755-2794 e-mail: memerson@delmar.ca.us 224 C �' 8 T 0 0 414f 4 Sep i: ArA� COUNCIL/RDA MEETING DATE: October 16, 2001 Consideration of Appointment to the Architecture and Landscape Review Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the selection of one appointee to the Architecture and Landscape Review Committee for a term of two years (effective July 1, 2001). FISCAL IMPLICATIONS: None, CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A vacancy occurred on the Architecture and Landscape Review Committee as a result of the unfortunate passing of Committee Member Frank Reynolds. The City Clerk's office placed advertisements in the Desert Sun as well as sent letters and applications to previous applicants. Section 2.29.040 of the Municipal Code states "it is preferred, although not required that members of the ALRC have expertise in the areas of architecture and landscape architecture. La Quinta residency is preferred, but not required." Nine applications were received which are attached as Attachments 1 through 9. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the selection of one appointee to a two-year term on the Architecture and Landscape Review Committee; or 2. Do not approve the selection of one appointee to a two-year term on the Architecture and Landscape Review Committee; or 22° 3. Provide staff with alternative direction. - Respectfully submitted, OF, w/S. Greek, CM5--""' City Clerk Approved for submission by: r ;Z D/Z--'V � � � � /. - /.; � -'� Thomas P. Genovese, City Manager Attachments: Attachment 1 - Application from Michael J. Zellner Attachment 2 - Application from Donna Nelson Attachment 3 - Application from Douglas E. Miller Attachment 4 - Application from Sharon Stein Attachment 5 - Application from Thomas A. Mc Graw Attachment 6 - Application from Daniel K. Thornbury Attachment 7 - Application from Marten C. Hazekamp Attachment 8 - Application from Hal Koontz Attachment 9 - Application from David Thoms 226 002 A ATTACHMENT 1 RE CEIVEC ^ � Sri j i PH 1: 01 CITY C~ ; A. QUINTA A �� s oFFicE CITY OF LA QUINTA Date jr - L;' ' T `' ``" � '' "' ' ' � - APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPE REVIEW C011MITTEE NAME: zzL �• ZELLI�I�L HOME ADDRESS: /lTEIZIZ:�A 1ftZ2jVE& �. • �j (Must be a La Quinta resident and eligible to vote in the City.) BUSINESS ADDRESS: 1ZCT'/ TZ.C.b TELEPHONE: (HOME)rl to o % % e%'O 4"70 (BUSINESS) IF EMPLOYED, WHERE YOU WORK AND POSITION YOU HOLD: LENGTH OF RESIDENCE IN LA QUINTA: I� �} TZ�. � � M 0,, e% . Biographical sketch, including education, work experience, civic involvement and other background. Please be sure to include experiences relevant to duties of the position you seek. I WAjr4 7BO;r-m ► 4 40A)AAZ)f () tJ .Tv,JE 1 q332 ATTW%W SU00LworNf?-OU 19Y-b Aftr W9j('*L/700/NE0 I . ME P� 125 TE259)4- 5NrrP-Z 'r'O NEI 15C &W&Wk� �E�M�t1� k1Fl£2E Z F/xll9h/6J � G�+�� LE4Pt16D t//E ? F 21 cl TA 1 rl-ri K16 6,, . wf?!�)k/69 lt� lqss r [�4n�E To lo; ,4rJ�E�eS, CA. ��otzt=c-.D 0rj doli-179 zosu b 01:5 14144'T SClk+v 1. 1955 -rNev 194r"l T S62vto-b INWr ��cQ%s. 4 A, 9��8 Th�IZJ 1 q Why 17f Mwe '�oiAt6 �4u. C,06-!�'4A" wo2K�. Owaotws, kilnk� S-ORSO Ph tow- %an. O'OPS W Am A c. T 2a C 6: p k I �-r . Sv)Ew�.��2i APPLICATION, ARCHITECTURAL &LANDSCAPE REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quint Architectural &Landscape Review Committee. 9<'T I:A M Too Ll A E W I TH 1775 F;J*J Co-7 LOPIS A70 What specific issues or problems face the La Quinta Architectural &Landscape Review Committee and do you have any suggestions to address those issues or problems? 1�l oT A W N ttlS %3 ;:7 O'mP Za'g (mZh-1 5 t*,%k1W 3j-r k.=7 v Nor/ t7l�l� What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Architectural & Landscape Review Committee? SO `F�k2.S O� Q.c+�.Ir,rtt�1C�[�nl GxT�ERiE/�C6� P.C- rJG e,d3> Cor�vc.�rr�.�6 R2c,H-rcC.�-v2.aL MW TAILS ^.JD S�an15 S-2��rJG in1 *fAn1Y C'4T�a.C.IT11E4 OBI (.,A�602A rupnli�rlY Co pt-1 M i *r- EC5 At 'a-2I VICARS T2�/S`rCE Vr1 T,4 �?'l ►-/AkrLGY 71tQ5GrS PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLS TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GD VERNMEN 2 28 ATTAC HMENT 2 RECEIVED ,0 �J� SEP -7 PN 2: i CITY OF LA QUINTA CITY OF LA QUINTA 1 ` f; ' S p F i C E APPLICATION TO SERVE CITY C, LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE n- NAME- HOME ADDRESS: -S�-� --� �_ `�! BUSINESS ADDRESS �"�� 1�` ��►�� t IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD i LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 1.7 1 "� ' rl 1\ APPLICATION, ARCHITECTURAL & LANDSCAPE REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quint Architectural & Land scape Review Committee. - -. - - VS r ' J What specific issues or problems face the La Quinta Architectural & Landscape Review Committe and do you have any suggestions to address those issues or problems? . C What specific attitudes, skills and/or expertise do you think you have which would enhance thl work of the La Quinta Architectural & Landscape Review Committee? ./ \ EASE RETURN THIS APPLICATION TO: CITY CLERK P. 0. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YO U FOR YOUR WlL L INGNESS TO SERVE YOUR LOCAL GO VERNME143 0 ATTACHMENT 3 Date: CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: HOME ADDRESS: _7�T/7 T•��rt� �� . BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: v3; HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to_include experiences relevant to duties of the position you seek. wv!'� _MAW AO� > 0 �� O'd; I L ✓ L.- /T -w 0 OaVL .> - - __ r. ME A!::2 400�0 2.'010 APPLICATION, ARCHITECTURAL & LANDSCAPE REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quin Architectural &Landscape Review Committee. v�s�. y •�� w—.� vim. /'9�ii2J i t� .��t�r�Y C�i ?—� ��y^'G.o What specific issues or problems face the La Quinta Architectural & Landscape Review Committ( and do you have any suggestions to address those issues or problems? / o-17-0 J _ .^,r / qe!:> v •c-0.4 M .A Pi -alp 'Wovke7 ^00� What specific attitudes, skills and/or expertise do you think you have which would enhance tF work of the La Quinta Architectural & Landscape Review Committee? I/ J/ oe PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. 0. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THA NK YO U FOR YO UR WIL L INGNESS TO SER VE YO UR L O CA L G O VERNMENT23 Mom. •' 1. _ i • RECEIVED L �� ! � CITY QUINTA CITY C' EP K'S OFFICE CITY OF LA QUINTA APPLICATION TO SERVE ON ATTACHMENT 4 Date: LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: 5A.4 AOA/ S1 X//1J HOME ADDRESS: 79-- 79Y 1"4 Ou /'V7A 4 eA 9aas3 BUSINESS ADDRESS �y 9io �Y"Lr f%�(/il i� �l� �i1/%//fA/ fj rL IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD 501 on/ LENGTH OF RESIDENCE IN LA QUINTA: tl'rs HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. S s W744ZP7_ A-1 (At R aL __-RIA02 41"; MEAW, N ` BL�A�1r��GtL TV .009 APPLICATION, ARCHITECTURAL &LANDSCAPE REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quin Architectural &Landscape Review Committee. I'l *A�nDAv : -7V Ar.,&&MA.Aln A-?PAVVAL,1,4,44�AA1AY-s rr Z-AA� V,4o& What specific issues or problems face the La Quinta Architectural & Landscape Review Cornmitt( and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance tl• work of the La Quinta Architectural & Landscape Review Committee? PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WlL LINGNESS TO' SERVE YOUR LOCAL GO VERNMEN72 3 4 010 ATTACHMENT 5 Date: RECEIVED CITY OF LA QUINTA r S.;PEP 26 A S 0; : 2 7 Cl i r` L`;JTA APPLICATION TO SERV OFFICE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: A.\x1 HOME ADDRESS: _ Q O �J bX I A LEI L.P. tft� u i tAr� BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: S yr;z.S HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? _ �O Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. CLA% -C E. tf)f�b�oL, D GA}IS�1 LL-�GH�F'F�p-{,A G0T�1ME2Lta.1_ (2ES1 s.L. 12 hL F12ticf a IIAIP f.-A AS7 6. VP F0`2 V%-Aa.2Tl $4 PS�.,�WaCR1�, P�S1C-yNL-Q•"17iEh1 �S'�oRCy1�NELL1/:4EUhM'ti W=W;M 0010 -ct-tern- oPE�-!EP r�tY nwnl t ►-1 GER,bratc -r� �� tw.c A44P anM E4 LARfy�S 23"5 01i APPLICATION, ARCHITECTURAL & LANDSCAPE REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quin Architectural &Landscape Review Committee. -C0'* [_.b�r.�t�tit]o�1�t� 5�4�.L L �SNISotZ`� bf.lt_Y P�I� M6T PLA1*4 �J I l46 n4 . �Tb h�� CZEGL�t�1 fit E�.nA't�Ul--1S L�S'CZ� 1�C�1� 1 ��'�'S TC 1 Oh4�110e'( What specific issues or problems face the La Quinta Architectural & Landscape Review Committ( and do you have any suggestions to address those issues or problems? Mco�r' c�tr-r�QG��L c-J44 1)S�.�Pt� MA%h� Vlww!^� O!V-�o -TR-+� S % LL -jJAtzA\t I W C>0 R :9iE1Y k-42m�' Ucr.-3ED&AID C;0UU::7 PQ6V ►O� . 1: What specific attitudes, skills and/or expertise do you think you have which would enhance tf work of the La Quinta Architectural &Landscape Review Committee? PLEASE RETURN THIS APPLICATION TO: CITY CLERK P. 0. BOX 1504 • 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WlL LINGNESS TO SERVE YOUR LOCAL GOVERNMENT 2 3 6 r,. 012 SEP-26-01 WED 1 1 : 58 AM DAN I EL THORNBURY ,760 779 8544 P 02_ C i tY ' d, � ' �-fl. : • �b0'f? i 71�7 ' ' _ ie D Q! 104 •i P3 ': - k-E CZ, I vE,:G : AT AU H M E - i NT l k; 1 SER Pr 2 Q s C I T Y: 0 IT N T A: C I T J� L. E, 5 C ff It. E. CITY OF LA QUi�rta '♦ r ! 1 , • \ ti • • •• ... , •. . ' ,•ice ,. ' • .. 'APPUCATtON TO SERVE _ ,•, 1! �A QUINTA ARCHIT'�CTt! • •:. , . �tAi. A l.ANbS CAP1 NGi�i1� NAME... ` HOME AD0lk9iS:*" I tZA BUSINE.%SADDR �S.4 VC0wZv --- - ' • : .• i •yt*•1... ` iF EN►�LO �0, LIS'T.YQUR FIVPLOYER ANU POSITION(() YJU Ho 0 ' J • 1 .. •• ti• AM • .' ,� a ', ., • • ± ;, ` • ` ' ; . 1 • : •. • ' , ,•, ' • ' `� LENOTH OF RASiDFHCB IN LA' QUINTA: • •; TT HAVE YOU EVER ATTENDEQ A m f. i ING Q} ' i HIS COOM CE7 i r � ::3::�, ��csg�a��tital.�k�tcn,•incfud:� edi�cat��n wo�� x r�r�ai • .. ,r ,. i • S , rwic In1 nt and Whit( bick ` around PlAa�,d be sijiF to Include fzrAdlit1fiLar r�vatit to duti44 of the asiiior. �o seek - v eek , • r� 1-. �~,' ;�,4eAr tau T to A A p6 LI rz.,GiS t r• s' o e. I W01ZAT' 5 M r ; `• ., ,i ' Y-•• • .v •- ram• - � , ,., .i ,`• , tM• .►tawlwa.r• arc t. ' 'Ih SEP-26-01 WED.11.:59 AM DANIEL THORNBURY 760 779 .Sr•• —.cv—V ♦ V 0 ♦ -Z Kfl r.. ViViJa►nt%, ��.+1`/�f.aa r i a�u 1 b .'. • . 8544 P.03 .. /•� • 1 • �' ,s . ' xr . , , •• � LA �i tarp C 1 T'r • .. �� s F1'< Or ' M7.TT7 LQ� ' . , .. . • • a ... . c Ar•� pa .. ' .. APPLICATION, ARCHHITECTUIRALbLANDSCAPE REVIEWC0MMiTT • , .f1 % •iuYour' kn�w�e� �enciana• rorjulations, and toced•u es :the 11 -_ •..Quints •. Architectural & LandsRdAgvv Co�hmittetaaa . , &5.TA Q f 10S y t':•i� Y l it tvN�.T'^ L E� G u. �l -: 11 ► a f , 1 a• a { • What spoolf is issurm nr P!! Oblem.q . ce tl�0 Lr t�� •'• • .mt� Arch Rt la�cts , Alum. Review CnnimEn".- , t and do yub have al ly',�tlufjds�ic��$ i+-.� �ddr�:�� tt��►r� issues or rob1L= r� ? p ,� FrZOV 109 AL-Tt5�rZ,�Jh r2 i (Zis zT TV 4A A-:17 �J ;DOTY beee-01-400`4010 mrf% 0 0 49be 9 4 qmmw • .Ff2a r �6 1 low, . ,. �1 Hy A i rz r= 0 61 �J-• A -A k) 04 P50 f z 1i��t� t sp �iii Attitude "'Skills and/or,ex erl6e do u 'thinwould you k you i iave w ich woul d enhance t , . . ; work of the �,e Ct�:ts T Architct�irat l.ndacape Iavjaw CoMCnitte�? -; r TH65— A 51 t, 1 ' t r cc l -r 1 G 1st" _ TH S A rri.,o, ' • � � tom•+ :♦1' • • ,. . ! .. r ', • , . . - 1.• •• air .. • , , , r a • • + . ;�•'� . ' PLEASE RETURN THIS APPLIC - ; • ;�'. CITY CLERK _ ,:,', , •:. ' 113496 CALL TAMP � NCO a . CA '92253 R THA Nk YOU .F•C�e YeoUn �1J1L � INGN��.�' T t?' b'�IY V� YC�t1J�' L t7 CA " - . w •� .. . • • .. a•. RECEIVED z� t SF P v FI..i J: z 6 `'J' y CITY OF LA QUINTA CITY 01 ' A CUINT A CITY C l c,-- R Kt S OFFICE APPLICATION TO SERVE ATTACHMENT 7 Date: ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW % COMMITTEE NAME: HOME ADDRESS: y% ZA za„0� e;-,a� BUSINESS ADDRESS •� IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOL � LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? Biographical sketch, including education, work experience, civic involvement and other back- grou d. Please be sure to include experiences relevant to duties of the position you seek. 7 001P / /000-� "i 07-4c /0 1/ 6�� -- a 2-39 015 APPLICATION, ARCHITECTURAL &LANDSCAPE REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quin Architectural &Landscape Review Committee. What specific issues or problems face the La Quinta Architectural &Landscape Review CommittE and dg you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance th work of the La Quinta Architectural & Landscape Review Committee? IV - Z /* �e -;; ep '0 �c00, f PLEASE RETURN THIS APPLICATION TO: CITY CLERK • P. 0. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 240 016 ATTACHMENT 8 RECEIVED C: SAPAJ-1r Date: September 27, 2001 20 Q-� CITY ,jr L;i 0Jii CiT Y CLL ; �S pF OF LA QUINTA APPLICATION TO SERVE Ij ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: Hal Koontz HOME ADDRESS: 78-675 Bradford Circle La Quinta CA 92253 BUSINESS ADDRESS: 750 N. Gene Aut Trail Palm S rin s CA 92262 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITIONS YOU HOLD The Desert Sun Publishing Co Director of Production LENGTH OF RESENCE IN LA QUINTA: Three (plus) years HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? No Biographical sketch, including education, work experience, civic involvement and other background. Please be sure to include experiences relevant to duties of the you seek. position Mv familv and I moved to La Ouinta in the summer of 1998 after beiniz transferred to The Desert Sun from The News Journal in Wilmin ton Delaware. Studied Nursing and Business Manaizement at Delaware Technical and Communit v Colle. e from 1986 to 1990 (no degree Graduated Delcastle High School in Newark. Delaware 1975 First raduatin class of the Leadeu-h.ip Coachella Vallev 2000 Mv jgbjuties are directina and mana ing 100 full and part time y emp to ees in ei h de artments. In building operations, art of..my 'ob duties is workin with m y manager on design and landsca in at our six lus acres in Palm S rin s. I also work with . p g th Vendors on ett�n bids for services rendered. I am required to submit re orts t q p o the ublisher reizarding.My recommendations and convey to him whv and how I have come to a decision. I control a $7 000 000 plus combined budget. x A. ; 241 017 APPLICATION. ARCHITECTURAL & LANDSCAPE REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Architectural & Landscaping Review Committee: I have no knowledge of what the exact duties the committee performs, but I am interested in serving the community and feel that this committee would be an interesting start What specific issues or problems face the La Quinta Architectural & Landscaping Review Committee and do you have any suggestions to address those issues or problems. In the three short years that I have lived in La Quinta I have seen the city Grow in leaps and bounds. I see the building of public schools, offices multiple business and neighborhoods. I see that this committee needs to work fast but accurate in recommending designs and landscaping that coincides with the desert look of the community but still captures a modern impression The city needs to keep up with the growth. They need to focus on where they should be in the long term They should not yet in a position where they are trviny to catch up with it Planning for the growth is one answer. Moving on making the decisions is another. What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Architectural & Landscaping Review Committee? I have been a newspaper executive for the past six years serving the communities I have lived in, behind the scenes. In business, I do Pet to make million dollar decisions I do so based on assessine all the information given for a project I personally attend no- nonsense meetings that hel make me fuljy understand eve detail of the ro'ect so that I can then make a sound decision that finalizes it. This sounds much like what a review board would do, and I know from experience that I can do,iust that PLEASE RETURN THIS APPLICATION TO: CITY CLERK P.O. BOX 1504 78-496 CALLE TAMPICO LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGESS TO SERVE YOUR LOCAL GOVERMENT 242 018 LANDSCAPE ARCHITECT U RE SE PTEMBE R 27 , 2001 City Council City of La Quinta 78-495 Calle Tampico La Quinta, CA 9225 3-1504 Dear Counci 1 person : It . i s with great pleasure that I have the opportunity to submit my qualifications for the position of Architectural and Landscaping Review Committee member for the city of La Quinta. I am confident that you will find then suitable for the position. I are of the belief that one that seeks the position as important as a Architectural and Landscaping Review Committee member should have the dedication and energy that the position requires. I am that person. The city of La Quinta is truly the Jewel of the Desert and I want to be a part of its future. Respectfully, rillikit David C. Thoms 243 ,. David C. Thoms, ASLA - Caitt*orrila L«rn.sr Numhcr 1032 -f - --f 10 Via Cordova, La Quinta. California 92253 0 T EL (60) 56-t 50-09 0 FAX ( 60) 56-1- - 3-49 020 ATTACHMENT 9 City of La Quinta APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE SUBMITTED BY LANDSCAPE ARCH ITE CT U RE 47-410 Via Cordova, La Quinta, California 92253 Telephone (760) 564-5049 Fax (760) 564-7349 David C. Thoms, ASI A (:a(itOrm.i I_iccnse Nuc;;hcr 1032 244 019 Date: SEPTEMBER 27, 2001 CITY OF LA QUINTA APPLICATION TO SERVE f . ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: uHv i u 61 MUM) HOME ADDRESS: 47-410 VIA CORDOVA LA QUINTA , CA 92253 BUSINESS ADDRESS SAME IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD SELF EMPLOYED LANDSCAPE/ARCHITECT . LENGTH OF RESIDENCE IN LA QUINTA: 3.5 YEARS HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? NO Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. PLEASE SEE APPENDIX A. 247) 02 CANDIDATE DAVID C. THOMS QUALIFICATIONS Bachelor of Science Degree in LANDSCAPE ARCHITECTURE. • Active member of the AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS. • Presently, holder of California License #1032 and Arizona License #9347. EXPERIENCE: • Directly responsible for many quality projects within the Cities and Counties of Los Angeles, Pasadena, San Bernardino, Beverly Hills, Newport Beach, as well as out of the state projects. DEDICATION: • It is my desire to be one of the best commission members serving the City of La Quinta. Respectfully submitted, David C . Thoms 24-6 r n22 APPENDIX A DAVID C. THOMS, ASLA Principal -Project Manager EDUCATION: Bachelor of 56--iri►ce in Landscape Architecture, California State Polytechnic University, San Luis Qbispo,19S7. PROFESSIONAL AFFILIATIONS: Mcmbcr of the Amarkan Society of Landscape Architec : since 19k3. - I'zent of the Southern California Chapter of the American Society of Landscape turMtects,19n. President of South Pasadena Beautiful, 1976-1978. KLGIST'RATION: Li cen scd Landscape Architec 4 C # 1032, Arizona #9347 The partnership of EP'T was expanded when Mr. Thoms was promoted to Principal m 1966. His construction design and managenimt expertise combined with leis direct mvolvenm-d in acadeatipzofessional and community service make him are invaluable beam member. As Senior Principal, Mr. ?hoots has been directly responsi"ble for the fallowing projects: • California State University - Northridge, Campus Landscape Architect/Ma_stet Plarming • Loyola High School, Los Angeles • Roxbury Memorial Park, Beverly Hills, Master Plan i • Reeves Park Plaza, Bcvcrly Hills • Lake Avenue Congregational Church, Pasadena • Santa Fe Liam Recreation Area, Irwindale • Northwood Elementary School, Irvine • Palen Springs Classic, Palm Springs • Harvcy Mudd College - Claremont, Campus Landscape Architect/Master Planning • Ciarmont Colleges - Dartmouth Shvct Entrance Development • Westpark PWuling Arcs 38 Park Three and Four 247 -r- 9 6-W 3 COUNCIL/RDA MEETING DATE: October 161 2001 Consideration of the Turning Movement Allowances at the Intersection of Jefferson Street/Corsica Gate As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The costs for this intersection could vary from zero dollars, if the existing configuration were kept in place, to a maximum of one hundred seventy five thousand dollars ($175,000), if a traffic signal were to be constructed at the intersection of Jefferson Street and Corsica Gate. This amount could increase depending upon the traffic control at Avenue 49/Jefferson Street. [011MV ll w • None. During the October 2, 2001 City Council meeting, the Council considered the turning movement allowances at the Intersection of Jefferson Street/Corsica Gate. Included as Attachment 1 is a copy of the staff report presented to the City Council on October 2. At the conclusion of the staff presentation and Council discussion, the City Council continued the item until the conclusion of the evening Public Hearings and directed staff to draft a motion for Council consideration based on re -installing the full turn movement at Corsica Gate, contingent upon a specified number of conditions. Included as Attachment 2 is the draft motion. After the Public Hearings, the Council considered the draft motion. The motion failed on a 2-2-1 vote. Only four members of the Council were present for the vote. After the motion failed, the Council had a brief discussion regarding the issue being considered during a future Council meeting. The Council directed the City Attorney to 248 investigate the City policy and legal issues of considering this issue in the future. TAPWDEPT\COUNCIL\2001 \01 1016f.wpd According to City Resolution No. 98-109, Section 7.4, "Tie Votes": "If a tie vote results at a time when less than all members of the Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by the Council." A copy of Section 7.4 of Resolution No. 98-109 is included as Attachment 3. On October 5, 2001, the City received a letter from Samuel C. Alhadeff, of Alhadeff & Solar, LLP regarding the Jefferson Street Access - Rincon Corsica Gate. A copy of that letter is included as Attachment 4. On October 10, 2001, the City Manager sent a letter to Mr. Alhadeff in response to his October 5 letter. A copy of that letter is included as Attachment 5. The alternatives available to the City Council are as follows: 1 . Reinstall a full turn movement at Corsica Gate as shown in the original design plans for the Jefferson Street improvements contingent upon all seven of the following conditions being satisfied: (1) The City of La Quinta must receive a letter from RBF Consulting executed by the design engineer that in his opinion and in the opinion of his firm, a full, unsignalized turn movement at Jefferson Street/Corsica Gate is safe. The letter shall define under what condition that might arise in the future that the full turn movement would no longer remain safe. The letter must meet the satisfaction of the Directors of Public Works of both the City of La Quinta and the City of Indio, and must further meet the satisfaction of City Attorneys of both cities. (2) The City of Indio must agree in a written agreement, approved by its City Council, that if and when a traffic signal is warranted at Jefferson Street/Corsica Gate intersection, or upon the occurrence of the condition outlined in the letter of RBF under which the intersection would no longer be safe, which ever occurs first, the City of Indio will reinstall the median at the Corsica Gate as it now exists, at the City of Indio's sole expense. (3) The written agreement with the City of Indio shall provide for a method of notification by the City of Indio to the existing and future property owners and residents within Rincon Norte disclosing the potential future closure of the left turn out of the development. (4) The written agreement with the City of Indio shall provide that the City of Indio shall fully defend, indemnify, and hold the City of La Quinta, its council, its officers and employees harmless from any and all claims and 24 c liabilities relating in any way to the intersection of Jefferson Street and TAMDEMCOUNCIL\2001 \01 1016f.wpd Corsica Gate. The form and scope of the indemnification shall be subject to the approval of the City of La Quinta City Attorney. (5) The City of La Quinta would bear the construction cost of restoring the full turn movement, subject to any applicable reimbursement of CVAG. (6) The City of Indio would agree to support the acceleration of the traffic signal at Jefferson Street and Ave. 49. (7) The written agreement with the City of Indio would be subject to the approval of the City Manager and City Attorney of La Quinta. The City Manager would be authorized to execute the agreement on behalf of the City; or, 2. Keep the Jefferson Street construction in its current configuration which limits the Corsica Gate access to a right turn in; right turn out; left turn in only, and complete the warrant study to accelerate the installation of a traffic signal at Avenue 49 and Jefferson Street; or 3. Implement one of the requests by the City of Indio (not recommended by the La Quinta City staff); or 4. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. October 2, 2001 Staff Report. 2. October 2, 2001 Draft Motion. 3. City Resolution No. 98-109, Section 7.41 "Tie Votes" 4. October 5, 2001 letter from Alhadeff & Solar, LLP. 5. October 10, 2001 letter to Mr. Alhadeff. 250 t t . R y TAPWDEPT\C0UNCIL\2001 \011016f.wpd • � ATTACHMENT 1 T4hi 4 , �CF,yOFMEMORANDUM October 2, 2001 Consideration of the Turning Movement Allowances at the Intersection of Jefferson Street/Corsica Gate As deemed appropriate by the City Council -T • ► The costs for this intersection could vary from zero dollars, if the existing configuration were kept in place, to a maximum of one hundred seventy five thousand dollars ($175,000), if a traffic signal were to be constructed at the intersection of Jefferson Street and Corsica Gate. This amount could increase depending upon the traffic control at Avenue 49/Jefferson Street. i,a 0 I WAM.WIN 9Lei None. On April 29, 1997, the City Council approved a Memorandum of Understanding (MOU) between the Coachella Valley Association of Governments (CVAG) and the cities of La Quinta and Indio for the ultimate width construction of Jefferson Street from Highway 111 to Avenue 54. The MOU designates the City of La Quinta as lead agency for the design contract and construction of Jefferson Street. On September 16, 1997, the City Council awarded a contract to RBF Consulting to complete the final design, plans, specifications and engineer's estimate for the Jefferson Street Project. During the design phase of the contract, representatives of the City of Indio and City of La Quinta met with the design engineer to provide input during the design process. On June 29, 1999, the City Council awarded the Jefferson Street construction project to Granite Construction. Granite commenced construction operations in May 2000t. 251 TAPWOEMCOUNCIL\2001 \011025.wpd In early April 2001, during the construction staking of the median on Jefferson Street fronting Corsica Gate, City of La Quinta staff became aware that the median being constructed provided a full turn movement at the Corsica Gate/Jefferson Street intersection, approximately 580 feet north of the full turn movement at Jefferson Street/Avenue 49. This design was not in compliance with the City of La Quinta's general plan circulation element that requires the spacing of the full turn intersections at every 2600 feet on Jefferson Street. In mid April' 2001, Public Works staff contacted representatives of the City of Indio, to inform Indio of the discrepancy in the plan and the possible health, safety and welfare issues of the motoring public. At that time, City staff informed Indio's Public Works staff that for public safety, La Quinta was going to restrict the left turn movement out of Rincon Norte, at Corsica Gate. On April 24, 2001, City staff sent a letter to RBF requesting changes to the plans at the intersection of Jefferson Street and Corsica Gate so that the movement may be restricted to right turn in; right turn out; left turn in only. This placed the intersection into compliance with the City's general plan and provided a safety mitigation for motorists along Jefferson Street and residents of the Rincon Norte Development. The Rincon Norte Development presently has access to Avenue 49, which is a planned signalized intersection. The improvement plans for the Rancho La Quinta Development provide an access to Jefferson Street directly across from Avenue 49, making the intersection of Jefferson Street and Avenue 49 a four leg intersection located on a section line. On , April 26 2001, RBF revised the plans and the plan revision was transmitted to P Granite Construction on April 27, 2001, to provide a cost estimate for a change order. During the month of May 2001, further discussions between the staffs of the City of Indio and the City of La Quinta were conducted 'regarding this intersection. During this process the City of Indio staff supported the City of La Quinta's decision (as lead agency) to make the changes to Jefferson Street, in order to ensure the safety of g motorists utilizing Jefferson Street and the residents of the Rincon Norte Development. Granite Construction provided cost estimates to the City's construction manager, Vali Cooper and Associates, Inc. The cost estimates were excessive for the work that was requested. Since a cost could not be agreed upon, the construction manager directed Granite Construction to complete the improvements on a time and materials basis. This procedure is in accordance with the approved specifications and provides that the contractor will complete the work and submit material slips and actual time of construction (labor costs) in order to be paid. The City of Indio's staff informed staff of the City of La Quinta that public comments were made regarding the turning restriction at the Corsica Gate during the June 6, 2001 City of Indio council meeting. On June 14, 2001, the City of Indio directed Ron Kranzer and Associates (RKA) to complete and engineering study to determine the safety issues regarding a full turn access at Corsica Gate. 2-52' n, j3s TAMDEMCOUNCIL\2001 \011025. wpd The original design completed by RBF was not in compliance with City of La Quinta's general plan. This should have been discovered during the original design; however, it was not. According to the City of La Quinta's general plan, the spacing for full movement intersection access is 2600 feet. Signalized intersections are planned along Jefferson Street at Highway 1 1 1, Avenue 48, Avenue 49, Avenue*50, Round -about at Avenue 52, Avenue 53 and Avenue 54. The spacing of these full turn movements either meet or exceed the 2600 feet as established in the City of La Quinta's General Plan Circulation Element. In addition, the Citrus Development was conditioned to participate in the funding of a future traffic signal, if and when it was warranted, at the intersection of Jefferson Street/Pomelo Drive. A signal may be warranted at this intersection with the development of the parcel owned by KSL, located on east side of Jefferson Street, adjacent to the Citrus Development. Pomelo Drive is spaced approximately 3,800 linear feet from Avenue 52. The spacing from Avenue 50 to Pomelo is approximately 1,420 linear feet. Other discrepancies include the Corsica Gate full turn movement at approximately 580 linear feet north of Avenue 49; the entrance to the Las Palmas trailer park in Indio approximately 700 linear feet north of Avenue 48; and the entrance of the Indian Wells trailer park at approximately 1000 feet south of Highway 1 1 1. Both sides of Jefferson Street are within the City of Indio fronting the Indian Wells trailer park. The east side of Jefferson Street is within the City of Indio fronting the Las Palmas trailer park.and the Rincon Norte Development. The west side of Jefferson Street is within the City of La Quinta fronting both of these developments. According to residents within the Rincon Norte Development, the City of Indio staff has informed them that Avenue 49 is designated as a rural road. In reviewing the City of Indio's general plan, there is no designation for a rural road; however, Riverside County's designation of a rural road consists of a six lane facility. Residents of the Rincon Norte Development have stated that Indio's interpretation of a rural road is a two lane facility without curb and gutter. That interpretation is contrary to the designation as specified in the City of Indio's General Plan Circulation Element. Included with this report as Attachment 1 is a copy of a road designation map from the City of Indio's General Plan Circulation Element, indicating that Avenue 49 is designated as a secondary. A secondary facility standard in Indio consists of a four lane road within two, eight foot shoulders, curb and gutter and sidewalks. Included as Attachment 2 is Table 3.2-1 "City of Indio: Existing General Plan Circulation Element," designating Avenue 49 as a proposed collector. This consists of a two lane facility, with two 10 foot shoulders, curb and gutter, and sidewalk. Included with this report as Attachment 3 is a copy of the Indio General Plan-2020 Goals and Policies. Please note that "Site Design" policy number 75.0 states, "it is desired that access to major roadways occur at 300 foot intervals. In addition, median breaks will only be provided on a one quarter mile interval." Also note, under the heading of "'Circulation Implementation Measures, the following implementation 2 5 measures are to be applied: 6.0 "minimize the number, properly space, 00-7 TAMDEPT\COUNCIL\2001 \011025. wpd interconnect traffic signals in order to maximize progression and minimize the acceleration/deceleration that produces significantly higher vehicular emission and noise levels." Implementation measure No. 10.0 states, "require that future roads and improvements to existing roads be designed to minimize conflicting traffic movements such as turning, curb parking, and frequent stops." During the June 20, 2001 Indio City Council meeting, Indio staff presented the RKA report to the City Council. A copy of that report is included as Attachment 4. Under contract with the City of Indio, RKA completed a report entitled, "Traffic Engineering Study for Elimination of the Left Turn Movement Out of Corsica Gate at Jefferson Street." On page three of the report, RKA's representative stated, "Currently, left turn movements are permitted out of -the Indian Wells RV Park and at Las Palmas De La Quinta. Though it is not the purpose of this study to review these two locations at this time, it needs to be noted that specific features or issues associated with these two locations are not the same as those for Corsica Gate. For example, the entrance to Las Palmas De La Quinta is set back an additional 150 feet from the intersection than is Corsica Gate. Also, the entrance to the (Indian Wells) RV Park is the only access to the Park but is substantially located (more than 1000 feet) away from Highway 1 1 1 intersection. These median openings will need to be reviewed in the near future." Traffic counts were taken on June 14, 2001, by RKA Engineers, to determine the morning and evening peak hour left turn movements. RKA's counts reflected that the total peak period, left turn counts, were 14 vehicles (13 % of the total egress movement out of Corsica Gate) . The larger percentage (87 %) of the existing vehicles made a right turn movement. The , RKA report further states, "the construction of traffic signal at Jefferson Street and 49th Avenue will ensure that the shift in traffic patterns is efficiently accommodated. If the left turn movement were to be eliminated, the residential development would continue to have a right in and right out at Corsica Gate, in addition to the left turn in movement from southbound Jefferson Street, along with full ingress and egress at Malaga Avenue. Additionally, a percentage of the traffic could also elect to make a right turn movement at Corsica Gate and travel north to the 401h Avenue traffic signal, less than a third of a mile away, and make a U-turn at the protected left turn pocket." Malaga Avenue is the Rincon Norte Development's access to Avenue 49. The conclusion of the RKA report states, "Based on the traffic safety concerns associated with the left turn movements out of Corsica Gate, the low volumes of traffic involved, and the availability of alternative egress routes, it is concluded that the elimination of the left turn lane out of Corsica Gate is a viable traffic correction measure because it' will remove potentially unsafe traffic movements and conflicts." During the June 20, 2001, City of Indio Council Meeting, the City of Indio staff completed a presentation to the City Council regarding the closure of the left turn movement from Corsica Gate onto southbound Jefferson Street. A copy of the 25 minutes of that meeting is included as Attachment 5. The approved meeting minutes T:\PW0EPT\C0UNCIL\2001 \011025.wpd indicated that the City Manager stated the following, "the City of Indio staff has supported La Quinta's decision, agreeing that traffic safety considerations should overrule arguments for access convenience." Mr. Terry Hagen, the Director of Public Works, commented that there will be a traffic signal at Jefferson Street and Avenue 49. During the council meeting, in response to the request for status by Mayor Fesmire, Indio's City Manager replied that the City of La Quinta had been put on notice to not go forward. The City of La Quinta was not put on any official notice. City staff for the City of Indio requested that the City of La Quinta delay Granite Construction's project until the City of Indio resolved the issue. Due to the timing of the project, and the possible delay charges that may be filed by Granite Construction, La Quinta s city staff could not commit to delaying Granite on this project. The Indio City Council unanimously voted to recommend to the City of La Quinta that a traffic signal be installed at the Corsica Gate, thus allowing a left hand turn onto Jefferson Street. This is information as provided in the approved City Council minutes for the City of Indio, dated June 20, 2001. In order to better understand the issues involved, the City obtained the audio tape of the Cityof Indio council meeting. La Quinta City staff completed verbatim minutes of that council meeting from the tape. These verbatim minutes are included as Attachment 6. According to the verbatim minutes, the City Manager for Indio said the following, " the design for the elimination for this left turn movement was by La Quinta in its capacity as lead agency on this project. But I want to make it clear that the City of Indio staff concurs with this, we believe that there is a traffic hazard associated with allowing these movements and, corollary liability." The Public Works Director then began a presentation to the City Council and stated the following in regard to the intersections at Las Palmas and Indian Wells RV Park: "between Avenue 49 and Highway 111, we do have key intersections here, here, and here, in three places. Currently, these two intersections are allowed left turn lanes out going out of, onto Jefferson going south. We will be looking at these g g intersections as well, doing further study and we may be eliminating left turn out of those and changing those in the future." Mr. Hagen further informed the City Council that there is a proposed traffic signal at Jefferson Street and Avenue 49 and that CVAG would provide a contribution for funding as part of the Jefferson Street widening project if the Corsica Gate left turn is eliminated. According to the verbatim 1 minutes it appears that the City Council moved to have a traffic signal at Corsica Gate and a stop sign at Avenue 49. In researching this issue further, City staff obtained the conditions for the Rincon Norte Development; it appears that the Rincon Norte Development was not conditioned for a traffic signal at the Corsica Gate as part of the development. On June 25, 2001, the City received a letter from the City Manager of the City of 25 q Indio requesting that the proposed traffic signal at Avenue 49 be relocated to Corsica Gate. A copy of that letter is included as Attachment 7. The letter also states that TAMDEMCOUNCIL\2001 \011025.wpd CVAG has concurred with this change and it will be incorporated into the current Jefferson Street project. Since a traffic signal at Corsica Gate would not be in compliance with the City's General Plan Circulation Element, and would conflict with the future traffic signal at Avenue 49, La Quinta City staff did not concur with this request. On July 16, 2001, a letter was sent from the City of La Quinta to the City Manager of Indio denying the request and stating the reasons. A copy of that letter is included as Attachment 8. On July 24, 2001, the median island changes commenced on Jefferson Street fronting the Corsica Gate. The City's surveying consultant restaked the median fronting the Corsica Gate in accordance with the revised design completed by RBF on August 2, 2001. Granite Construction replaced the revised curb per RBF's redesign on August 3, 2001. Discussion continued regarding the issue of the redesign between the city staff's for La Quinta and Indio. The design engineer, Bob Ross of RBF, was contacted regarding the decision process of designing a full movement at Corsica Gate. Mr. Ross stated in a letter dated August 7, 2001, he completed his design based on the existing condition and access prior to the ultimate improvements of Jefferson Street. Mr. Ross also stated that his final design provided a full turn movement at the Corsica Gate and he informed the developer of the Rincon Development of that design. Included as Attachment 9 is a letter dated August 7, 2001 from Bob Ross of RBF to the Public Works Director of the City of Indio indicating this information. In order to enhance the safety of the intersection of Jefferson Street and Avenue 49, La Quinta city staff contacted Indio city staff to discuss accelerating the design and installation of a traffic signal at the intersection of Jefferson Street and Avenue 49. The City of La Quinta is presently completing a warrant analysis at Jefferson Street and Avenue 49 to support this installation. The Indio city staff indicated that the City of Indio would only consider participating in funding and pursuing a signal at Avenue 49 if the traffic signal at Corsica Gate was included. Included as Attachment 10 is a letter dated August 8, 2001 from the City of Indio, indicating Indio's position. In order to obtain a clarification of CVAG's position, City staff contacted the Deputy Executive Director of CVAG. Included as Attachment 11 is a letter dated August 9, 2001, from CVAG regarding this issue. According to the Deputy Executive Director, CVAG serves as a funding source for this project and does not make engineering decisions. CVAG did not support any particular location and was careful to state that they would participate in the funding, if the traffic signal had been established through a warrant study. On September 7, 2001, a meeting was conducted between the City Manager of La Quinta and the City Manager of Indio. During this meeting the City Manager of Indio stated that Indio's constituency wished to have a full turn access at the Corsica Gate. 256 The Indio City Manager further requested a traffic signal at the Corsica Gate entrance and at Avenue 49. 010 TAMDEMCOUNCIL\2001 \01 1025.wpd 0 1 0 The City of La Quinta staff is having difficulty understanding the exact position of the City of Indio. According to the approved meeting minutes, the City of Indio wishes to have a signal installed at Corsica Gate as opposed to Avenue 49. According to the verbatim minutes of the Council Meeting tape, the City of Indio wishes to have a traffic signal at Corsica Gate and a stop sign at Avenue 49. According to a statement from the Indio Public Works Director, Indio would only be willing to support a traffic signal at Avenue 49, if there were a traffic signal at Corsica Gate. According to the September 7, 2001 request of the Indio City Manager, the City of Indio wishes to have traffic signals at Jefferson Street, at Corsica Gate, and at Avenue 49, with the traffic signals interconnected. In an attempt to further clarify this issue and receive a recommendation from the original design engineer, a meeting was conducted on September 13, 2001, with the following in attendance: the City Manager and Public Works Director from the City of Indio, the City Manager and Senior Engineer from the City of La Quinta and Mr. Bob Ross, design engineer from RBF. During that meeting, Mr. Ross stated that his design was based on the existing condition, prior to the ultimate widening of Jefferson Street. Mr. Ross stated he felt that leaving Corsica Gate as a full turn intersection, at this time, was safe because of the limited amount of traffic on Jefferson Street; however, the left turn movement would need to be closed in the future. During the meeting, the Indio City Manager suggested the installation of an "on - demand" traffic signal at Corsica Gate. It was explained that a on -demand traffic signal at Corsica Gate may not function properly with the future traffic signal interconnect system on Jefferson Street in regard to the proposed traffic signal at Jefferson Street/Avenue 49. The future coordinated signal system on Jefferson Street would not allow the "on -demand" traffic signal to switch from the red phase to the green phase for Corsica Gate traffic until the coordinated system finds a time slot in the timing schedule to allow the phasing switch to take place. Motorist may tire of waiting for the long signal phase at Corsica Gate and begin utilizing the traffic signal at Avenue 49. When asked about two traffic signals, one at Avenue 49 and one at Corsica Gate, Mr. Ross stated that would not be his preference. Included as Attachment 12 is a letter dated September 27, 2001 from Bob Ross stating the following "it is my opinion that installing two traffic signals is not the best solution for the Jefferson Street corridor." According to the design engineer, with the limited traffic volumes on Jefferson Street at this time, it may be safe to allow the full turn access at Corsica Gate. However in the future, with increased traffic flow, mitigation measures must be incorporated which may include the closing of the left turn movement from Corsica Gate. The RKA report indicates that the left turn access from Corsica Gate should be closed to "remove potentially unsafe traffic movements and conflicts"; however, the report does not indicate whether the safety concern is immediate or in the future with increased traffic. In order to determine whether the RKA report is consistent with the design engineers opinion, a clarification is required from the City of Indio to verify RKA's time frame considered in deriving their conclusion. TAMDEMCOUNCIL\2001 \011025.wpd The request from Indio City staff, the verbatim city council minutes and the approved city council minutes are not consistent. Based on the statements of the design engineer (RBF), an alternative for the Council to consider would be to allow the full turn movement from the Corsica Gate at this time. When the intersection of Jefferson Street/Corsica Gate warrants a signal in the future, instead of installing a signal, the left turn access should then be removed and the intersection should be limited to a right turn in; right turn out; left turn in only. This would keep the ultimate design of the Jefferson Street corridor in compliance with the City of La Quinta's General Plan. The ultimate design would also provide safety to the motorists utilizing Jefferson Street and the residents within the Rincon Norte Development. The challenges of this alternative would be the issue of taking the left turn movement away from the Rincon Norte- Development in the future and the liability issues of allowing the left turn movement to remain until the future closure is implemented. The City Council may wish to consider the development of an agreement with the City of Indio to address a future closure (when and if a traffic signal is warranted). This agreement may also clarify the liability issues of allowing the full turn movement and the responsibility of disclosing the future closure to the Rincon Norte Development residents. The issue of the restricted left turn movement will be addressed in the future when and if a traffic signal is warranted. Included as Attachment 13 is a copy of a memorandum dated August 7, 2001 outlining the approximate chronology of events that affected the change to the median island configuration. I ski] A,►6 _a►` I NY The alternatives available to -the City Council are as follows: 1. Accelerate a traffic signal at Avenue 49, reinstall the full turn movement at Jefferson Street/Corsica Gate without traffic control devices, and enter into an agreement with the City of Indio to address the following: close the left turn movement out of Corsica Gate onto southbound Jefferson Street in the future when the traffic signal is warranted, provide for disclosure to residents of the Rincon Norte Development of the future closure, and address the liability issues until the closure is put into place; or 2. Keep the Jefferson Street construction in its current configuration which limits the Corsica Gate access to a right turn in; right turn out; left turn in only, and complete the warrant study to accelerate the installation of a traffic signal at Avenue 49 and Jefferson Street; or 3. Implement one of the requests by the City of Indio (not recommended by the La Quinta City staff); or 258 4. Provide staff with alternative direction. T:\PWflEPT\COUNCIL\2001 \011025. wpd 9 Respectfully submitted, Thomas P. Genovese City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Road Designation Map from the City of Indio's General Plan Circulation Element. 2. Table 3.2-1, City of Indio: Existing General Plan Circulation Element. 3. Indio General Plan - 2020 Goals and Policies. 4. RKA Report. 5. June 20, 2001, City of Indio Council Meeting Minutes. 6. June 20, 2001, City of Indio "verbatim" Council Meeting Minutes. 7. June 25, 2001, letter from the City Manager of Indio. 8. July 16, 2001, letter from the City of La Quinta. 9. August 7, 2001 letter from Bob Ross to the City of Indio. 10. August 8, 2001 letter from City of Indio. 11. August 9, 2001 letter from CVAG. 12. September 27, 2001 letter from RBF. 13. August 7, 2001, Chronology. 259 TAMDEMCOUNCII\2001 \O11025.wpd 0.00 %OCo 0 -� G) �m Z as M o w nr Q 0 ic MW NAEM (h _V A O r^^11 1 ; � J 1 ; � Z N U O oAv n v M —n� cn M C� r "� van y O Z -� O D --I w rm Z v n 0 m C z -I 260 I* Indio General Plan - 2020 Environmental Setting Report Table 3.2-1 • ATTACHMENT 2 COMMUNITY DEVELOPMENT CITY OF INDIO: EXISTING GENERAL PLAN CIRCULATION ELEMENT FREEWAYS Interstate 10 MAJOR ARTERIALS Highway 86 (East Valley Parkway) Highway 111 Dillon Road Avenue 48 (Proposed) COLLECTORS Madison Street (Proposed) Aladdin Street Arabia Street Palo Verde Street Commerce Street (Proposed) Eastside Drive Oleander Street Hoover Street (Proposed) Kenner Street Requa Avenue Date Street Market Street (Proposed) Avenue 42 ARTERIALS Avenue ar Washington Street Avenue 49 (Proposed) Jefferson Street Dillon Avenue Madison Street (Proposed) Bliss Street Clinton Street (Proposed) Dune Palms Road (Proposed) Monroe Street Oasis Street Jackson Street Van Buren Street (Proposed) Cabazon fioad (Proposed) Country Club Drive Avenue 44 Miles Avenue (Avenue 45) Avenue 46 Avenue 47 (Proposed) Avenue 50 (Proposed) Avenue 52 (Proposed) 0 October 6 1993 Page 3-29 PROPOSED 0 CITY OF ROADWAY INDI& CROSS -SECTIONS R/w R 1 34• 11 d• IAA 3* .60 go 12 13.— 7TT 12- 126— 1 CURB a•..�---t 0' ��• CURB CURS u 22 i CURBED oft PAjWED MCDON AUGMENTED ARTERIAL R/M► R � 20• F .t OZ' tL 3. 11� e• 1 1 • t 2• 13 7• T• 1,• t2• 11 • �' �Ot1�LX 10 tue CURB CURB Z X T n L -_ ' , CURBED GR P#jw D maxm AUGIAEN JOR A R/r1 R/lw t IV ado � WL UK 0 14 12 1; 6 .• 2• 2 Cults CURD F E I CURB CURB22 CURBED OR PANTED MED" ARTERIAL R/w R/w ,00• Vk 2�-•--WL• , �• t t • 1 , t Z• t • CuR� Z 2X PApowl- MOWN AUGMENTED MAJOR 8 R/rn R/w ,00• 7s• try WL• z• t r----•--e s�—s 's�uc Cu tulle lle I � PAW= MAJORFIA- iq:�j 'Cul"I � --mal- - - R� 12 1/l SEZONDARY R/1M IWL w• I WL t tp =S •�.--��__l_--+ o S'DC1Y�l11� WRe 2':[ � Culls i COLLECTOR INDIO GENERAL PLAN PROGRAM City of Indio, California Robert Kahn, John Kain do Associates Inc. Page B-98 } _ `_ 7 ...dh, ,... ATTACHMENT 3 ,nutu General Plan - 2020 COMMU NITY DEVELOPMENT Goals and Policies ............................ .•.....:...... ...:.•.'.•l.'.....:.tt•...•1:.....: A•:.Y:.I:.•.•J.'.•. 61.0 The provision of private open spaces for each unit is encouraged. This would include patios or balconies. 62.0 Long, unbroken lines of garages and carports on both sides of a drive aisle are discouraged. Garages and carports should be arranged to avoid blocking views of the residential units. 63.0 All areas not dedicated for residential units, ancillary structures, parking, and drives shall be landscaped. 64.0 In addition to landscaping in and around the residential units, landscaping should also be provided within the parking areas. Planters at the end of drive aisles should be used to enhance the visual perception of the drive. 65.0 Multifamily residential complexes shall have a perimeter wall and shall use a security gate system for access into the project. 66.0 Parking shall be distributed throughout the project so that each unit has convenient access to private and visitor parking. Architectural Design 67.0 Because of the potential bulk of multifamily structures, facade and roofline articulation are vital to providing a desirable product. Each unit should have a projection from the wall surface, which can include ledges, balconies, window alcoves, and so forth. Several rooflines should be provided for each building. 68.0 Multifamily units within large complexes should be divided into groups of smaller buildings instead of providing a few large structures (greater than 10 units per building). 69.0 All mechanical equipment, including air conditioning and forced air units, shall be screened using an enclosure that matches the architectural design of the building. Equipment can also be placed within private patio areas as long as these areas have a solid enclosure. 70.0 Carports, when used, shall be designed to avoid the flimsy appearance of thin metal supports and flat metal roofs. Support columns shall be designed to have the appearance of mass. 71.0 Lighting shall be provided to ensure safety of those living and visiting a complex. All multifamily complexes shall provide the City with a lighting plan, including location, height, type, and brightness, for review and approval. Commercial 'D� � � Commercial projects shall contain a ' level of design that provides for a pleasant and safe shopping experience and encourages the movement of pedestrians throughout the project. Site Design 72.0 Whenever possible, structures should be sited in a cluster arrangement surrounding a common plaza on several sides. A center made up of several individual pads, each surrounded by parking, discourages pedestrian usage and emphasizes the parking facilities rather than the commercial center. 73.0 When buildings cannot be clustered, landscaping, pavement treatments, trellises, or other amenities shall be used to visually link the structures into a cohesive ' whole. 74.0 Entry driveways into a commercial center shall be used to make a statement of entry. Enhanced paving, wide entries with center medians, entry statement signage, and landscaping are examples of possible treatments. 75.0 It is desired that access to major roadways occur at 300-foot intervals. In addition, median breaks will only be provided on a '/a -mile interval. Reciprocal access and shared driveways will be required in order to provide a consistent and workable ingress and egress plan for an area. 261 % Page 3-84 E-7 COMMUNITY DEVELOPMENT CIRCULATION IMPLEMENTATION MEASURES Indio General Plan - 2020 Goals and Policies Implements Who is Responsible Timeframe What Policy Implementation Measure CIR-1.1 Public Services Dept. Development Review 2.0 Require an adequate evaluation of q potentialP traffic impacts associated with CIR-1.2 Community Development Dept. Ongoing new developments prior to proposed n p project approval, and implementation of appropriate mitigation measures prior to or in conjunction with project development.:.........._......................................................... ............ .................... ....... ................ _ ................... ................................................ 3.0 Coordinate with Caltrans to implement P CIR-1.1 Public Services Dept. Ongoing necessary improvements at intersections CIR-1.2 where the agencies have joint jurisdiction:_....__ ........................................................................ 4.0 Periodically evaluate the Circulation CIR-1.1 Public Services Dept. Ongoing Element roadway plan through utilization of CIR-1.2 the City of Indio Traffic Model. The model shall be updated every three years, or as needed. ..... ................................ ............................................. ...._......... .......... 0.... ................ ........0 .......... 5 ...... -- .. ..............................._........... Identify :......1..an evaluate the ma........................................1..... ' d major CIR-1.1 Public Services Dept. Priority 2 intersections requiring special design treatment to increase their vehicular capacity. ' .............................._...................... ............. ..... .................................................................................. 6.0 Minimize the number, properly space, and CIR-1.1 Public Service Dept. Ongoing interconnect traffic signals in order to CIR-1.2 maximize progression and minimize the NOI-1.5 acceleration/deceleration that produces AQ-1.6 significantly higher vehicular emission and noiselevels. _............................................ ...................................................._........................................ ........... ............................................................... 7.0 .. ............................................ . Require new developments to be served CIR-1.2 Public Services Dept. Development by qcapacity roads of adequate and design CIR-2.2 Review Ongoing standards to provide reasonable access by car, truck, transit, or bicycle. .... o ........ 0 ....................................... .......................................................................... 8.0 Discourage parking on all Augmented Pubic Services Dept. CIR-1:2 Ongoing Arterial, Augmented Major (A and B), CIR-2.2 Arterial and Major roadways to increase the traffic capacity of these roadways and for bike lanes. ...... ..................... ........... ...................... .....................................:................ ................... .................................................................. .................provide....... 9.0 . o ....... 0 ... o ................... Establish speed restrictions throughout the CIR-1.2 Public Services Dept. Ongoing City that relate to the design and operating characteristics of roadways. .......................... ........................................ o..... .............. ................................. ..................................................................................................................................... 10.0 Require that future roads and CIR-1.2 Public Services Dept. Development improvements to existing roads be Community Review designed to minimize conflicting traffic Development Dept. Ongoing movements such as turning, curb parking, ......................................................................................................................... and frequent stops. .............................................................................. _............................................................ Page 3-32 r Indio General Plan - 2020 0 COMMUNITY DEVELOPMENT Goals and Policies R/W R�Y+f 11 b' MIL Yl*1 12' 1 2 •_ �. 6. g • i ?' 12' 13' SDEUX CURB 4' 10' I 10 CURB 2. CURB w URB 2� CURBED OR PLANTED MEDIAN AUGMENTED ARTERIAL —I R/W R 120' 102' MK � 11' 8' 6' 3' 3. >9 • 1 1 ' 12' 1 �' 7' 7' 1 J 1 SL' VLALK SDE1r" UR8 CURE 41 CURB 2^ CURB I CURBED OR PAINTED MEDIAN AUGMENTED MAJOR (A) R/W WIN. 6• 6' 10 12' 14 ' 7'- 90Et�u►Llc 4' CURB CURB R/w � 10' 6. laic 7. 14• 12' 10 6• 6' t2' 12 9 DEWAX IJEDVW CURB LANE CURB 2% _'%--.- CURBED OR PLANTED MED" ARTERIAL R/W R/W 100' e4' NK z' IIIM. t t ' t 2' t 2' t 2•— t 1' CUR � SDEW" CURB Z- I PAINTED NED" z---:_ I . — I AUGMENTED MAJOR 8 R/W R/W 100' 76, mk • WIN. CL 691 12' 12' 12' 8 CURB SOEMNJ( 1 SD>1%A; CURB Z ; PIUNTFDI wEDuw 2-� . 1 MAJOR R/W R/W 88. 64' IQl. Y1Y. i Z. 12' � 4 12' 12C VrAIK 6 SDf SDEINALK ZR CURB (CURB Z _ _ ---�- i SECONDARY —I R/W R/W 66' 44' YK 10' 1Z' YK S• 12' 10' 6 S . CURB 22 22 r— —_.� CURB �� COLLECTOR inure j.1- GENERAL PLAN ROADWAY CROSS SECTIONS Page 3-43 & 0 1* Indio General Plan - 2020 tznaIc anti Pnlicias 3.5.3 Planning Area Wide Design Criteria In developing a set of design guidelines for the General Plan, certain aspects of site design and architecture are common to all land uses. These common elements have been assembled in this section. When reviewing standards for a covered land use, such as commercial, the reader should also consult the goals and policies for the land use type. ><.»><.:»:.>:.>: Entry Statements Major intersections shall be designed to emphasize the intersection's importance and help establish a sense of place to the motorist, pedestrian, and so forth. Two levels of entry statements shall be used in the City — primary and secondary — as illustrated on the right. The illustrations provided are examples showing the different levels of treatment used for each intersection type: The City will need to adopt formalized standards for each entry statement type. 1.0 The locations for each of these treatments are shown on Figure 3.5-1. The City shall develop a standard for each type of entry statement within 6 months of approval of the General Plan. ID COMMUNITY DEVELOPMENT **� ft~ nan Wow"" PRIMARY INTERSECTION I ENTRYWAY Peosonan naq SECONDARY INTERSECTION I ENTRYWAY Major intersection entry statements. 26 9 Page 3-73 Indic General Plan - 2020 Goals and Policies AVENUE 36 FRED WARING DR. rin 1 .. ...... I.GHWAY 111 AVENUE 50 .......... Z': z INDIO G E N E R A L PLAN 2 0 2 0 ��,l ai of 11=43aa & v • 0 ATTACHMENT 4 TRAFFIC ENGINEERING STUDY FOR THE ELIMINATION OF THE LEFT TURN MOVEMENT OUT OF CORSICA GATE AT JEFFERSON STREET IN THE CITY OF INDIO PRESENTED TO: MR. TERRY L. HAGEN DIRECTOR OF PUBLIC WORKS I CITY ENGINEER CITY OF INDICT 100 CIVIC CENTER MALL POST OFFICE DRAWER'1788 INDIO, CA 92202 BY: RKAJ k �� _ CIVIL. ENGINEERS INC. i9t3 5.1 FMON CREEK DR.. S111TL: F. WALNUT, CA 9. ; i89-254r,--' (9Cl9) '1 51 9 4-9 ; 02 June, 2001 ��flftSS�pN� 1 G � R�fF� � �OF CAI. Jul �1 01 11 : 43a p- 3I. It 0 0 , I The. ose of tllis study is to evaluate the climination of the left -turn moven'Trit out of 1 p ur�' Corsica Gate at Jefferson Street in Indio, C;alifomia and to recoiniizen.d the bcst alt:ernativc. Site, pescril�fiqp :end Phanned Improvements oi•sica Gale is located ��ppl'oxinzatel.y 550 feel: north fi-om the northeast comer of �; Jefferson Street and 49`11 Avenue. Exhibit "A" depicts the 122 residences that compnse the Rlnco i %ibdl''ision. Addi -ionally, this exhibit illustrates the two points of access to the development'.Corsica Gate at Jefferson Street and Malaga A venuc at 441h Avenue.._ Jefferson Street. planned as a m".�jor arterial with three through lanes in each direction, as do _feted in Exl�.ihi� "H'�, is cuj-rently being constructed to its master planned th p • T -v; f a traffic signal at Jefferson Street and 49 requirements. , 1115 C��11St111Ctlon, 1nc11�S1 e of g A��t�iue, i> >la»l�cc� to be con1pletcd -\ ithin one year. Fort --ninth Avenue. a collector I street. will col1tini�t� t(� ftit�� tioll with one through Lane in each direction. IF- uture Condition of Jefferson Street The i.n1 �.roernent of Jefferson Street to its uhiniate seetion will increase the vehicle l`- Capacity of the stre-et. Also, in accordance with the higher street standards and a design s eed o.f GU-�zz _ l-�, rc��idway. posted speed limits will potentially be in 50-nip z range. � P � - - � �necessitates that medial o openings C onsequentiv. tlic. imp o� cmc.nt of Jefferson Street l � involving. ingress and /or egress mmeuvers be carefully scrutinized in order to itasure the safety of the motoring public. Traffic Saferil Concerns Associated N,%'ith the Left -'Turn :Nj0,%,ement at Corsica gate As stated above. Jefferson Street w i'll be a high capacity, and high speed six lane roadway. he.sc design characteristics, of future Jefferson Street, various safety related traffic Due tot �. . c.on• cerns a.sSOCiated lvith the,: left -turn movement out. of Corsica Gate need to be adequately addressed. Three safety- concerns associated -\vith the left -turn movement need to be ldclressed. I'}ie �1T5t co11C�I'tl relates to 111e I111S1-e jilva- ether o+ -\;ehicle:i po-Lentlally cutfincy across six s f trLjfiic... "1�}�tir•e is :j ll & probability that Jefferson Street vehicle daps will not be la�1e. o " ec�usly c�jncl�l-�nizcd. front a timing standpoint, to allot- a safe cut tftrough simultn n _ . ent. Secondly, a otelitial. for conflicts will also be encountered -\when left -tune l�i��ti em _ p traffic is t� 1a c�Sed against the proximity of the median opening to the Jefferson Street . (h p - , S • - , and traffic making left-tum and 49 �.��c:Zuc� intersection, the .lefft�soi..,tic�,t southl,o �. vc ment . at the median, and the dc-cclerating and accelerating ti•at�tic. Lastly, a ino n potential iv unsafe condition can be created wlh.en a large passenger vehicle. s11dl as created 1 when an 18 foot suburban tvlie vehicle. stops at the median opening to u-ait for safe traffic (lap and protrudes temporarily into the northbound number oiic lane (the lane s` � t I' I the yieNa to the median) necessitating that northbound traffic swea•-le to aN?oid hitting e icle. it is felt that these concerns seriously compromise the n-totoring public's s;�fety. ti h �F 0 t Ju 1 31 01 1 1: 43a P' 4 Median O Benin s /Left -Turin Movements at the Indian Wells RV Park :end Las Pal»>as De La Quints CUTrentk,, left -turn movements are perliiitted out of the Indian N.,ells RV Pai•1: slid at La C -. Palmas 1)e l 1a Qu'nta. Thoup-li It is i-ot the pti-II)ose of this studl, to .review these two locations at this time. it neods to be noted that spLcMe features or issues associated with these two lot at.ions are. not the same a those fo C� �r sica date. For example. the entrance to I.,a s Palmas De La Qtiinta is set hack an additional Y 5O feet Iiron: tlae intersect on than is Cor siea C;,lte . also. the entrance to the RV 1)ark is the only access to the Park but is sub5:�jn.tiall�r lc�c�ated (1��i�re tl�at� 1 Cliif} iee-t�) rtiN-atir from the Highway 111 intei-sect on. ' these m. edian o ening?s NN-.ill need to be reviewed in the near future. Tr:i ' c Xm acts of E15ninatinQ the Left -Turn movement at Corsica Gate Traffic counts \, . ere taken on June 14, �001 (Exhibit "C"") to determine momina and �1: -n 1it�t�r j�;'��1< period left -turd movements. These counts rellected that the total peal: c, . c tv 1 period lcft-tuj'�1 c��t�llts ��,�erc 14 car 13°�� c�f� file total c�i•css 11�c�vt�nients out of Corsica perl (gate. The lar gc:r percentai {;S7° o) of the e�:itin� �jeliicles made a right -turn movement. l-Jence. the volunic of exitinge traffic at Cc,\rs1c.a Gate and making a left -turn movent ent is not a substantial }percentage of the overall Mlftic exiting at this location. nstlZlCtlnll of a traftie sianal at .lefferson Street and 49"' Avenue v ill insure that the The Co L_ s1lift ill traffic patterns is efficiently acc�olzlnZodated. if the left -turn rnoviCm.ent «sere to be • l .., • development �. � `- , � Tight -in ht- i n and ri �ht-ot�t at eliminated, the t�.sidential development Mould continue. to lea c a � , . ' Corsica Gate in �niddit on to. a left -turn -in. movement from-Southboitnd Jetter.socl Street Ong ��-it1 � full ineress and egress at Malata A enuc. AdditionaLlti�, a percentage of the along -a fic co lild alst-) elect to inake a right -turn rnc��-etn� nt Oft Corsica Gate and travel north to ti f the 4$1h Aveilue. traffic signal, less than a third of mile away. and make a U-ttim at the protected left-tuini pocket. Conclusion Based o n ilia traffic; s:lfety c onCerns associated jl'ith the left -tuns movements uul 0f Corsica t�iate. the lo�l� volumes of traffic. involved. and the availabillt`r of alternate egress C ro utes. it �s co�aclticl cl that tlae elimination of. the left -tun, ly—Ovement Out os Corsica sate le tratf lc. cc ec:ion nlea>ti1•., be. it ��ill relno� e 1�otcntiall}- unsafe traffic ., -. . - •• t� -. . r l is a -viable movements and conflicts. 270 Jul 31 01 11:43a I* u p•5 TArJ rar Jt 1M Atssxtr. r rwnuW aYtr Eq XHIBIT "A" MA, NW114 SEC. 33, Moss., F. # `:! s' •,r s Q C, JU At �� v IN :.R.4.0mr. 649.2,9. v sw w 1y.•I tA,.� , •.. � 1/AM Tl. / / ,+r .•a- t � �� I of Joe •r � t � _ •OAR 001:L oft - w * .• . JI•.O �� I ` • t D d ,a• •a+ ,,..tor , �► • su tv . sty. IN t• VIA? 4b 1 = Z Iri ti.1 Moos • • © •. { ID � � • Or+o c fit file o� o i w• O O '• M. lot o 2 • 7i _ A R•i�: c•. 9 M. all all Lot 9 t 1 17 ,�, o = o o 11! = If • • I �St! t + ILflI 11.t/ to 1. 1M r ♦, • t A kit -lie do jet 04 1• lute = •1 ! 3 0 5) to 1. �i 7 A O D (D %% tlt[�rJICs �as1r it -it lille Ttft- saw v w • • O .•• ri 7 li � fl li � li ?� li j 11 • t1 TI 1 ,11 met .�. •/ • 1 a,�� Ka. K I• .a.aa wa.i1 I. to IMI >fl 72 �1 •ia � ii ! Q toll aalk.as T1.1, pet s .• 8V. • s a 3 ►• I .�•,,.� - V tL n •• t I • �o tit A 39 W1 a Ilafu •i �•N = tTriO t•a•1! tl�.i as i : . , i! ' 1 " fwlaaal M ^..�.•..w r• ..—...mow+-.� � - � tl Y L1 _ _„•..�r...w .....�.+.+....r � " �"�/ L. • ~ r'+...�._..� •r ....+w.+�.r.w. r • OR • t f lists3ot'S Y'it :tot{3 11j0 3 i u8 224/40-44 U. 10.24445 SEP7.• 3M • tttettllt Ct��1/ al��1t. .l.Q•� • 10EV.J.1• Baas ' 1 • 271• 1 • fla _ • J V l 3.1 01 1 1: 44a I I i t 0 Cl). 0� x n. w w . ..�j r . i Al %ftm a..O...Mw so=" ommim bw� WML poom emom VON" pawn 1 . ownd town IN some """• •far � . s.r+ fwoi �r • •r • Nome1�w �o f.•.� f.... w..r mod. amw omw tr.� s+�+ �.yw �..�+ �.�.� ►....� r...� �.+.� ��r a.r..+ �wr 9.� P+r MA/ *now ago" *ago o III NOS"*d3J:13P 1 i ��• `; 272 «all IIHIHxa A il",� . CQuncil,lvlinutes • . 10 . ATTACHMENT 5 commitment and added it will cost about $10,000 per unit to rehabilitate the complex with the proposed improvements. John Gentry commented this complex was renovated just a couple of years ago and congratulated the developer on a marvelous job at that time. He stated the place still looks good and questions another renovation. Mr. Gentry requested to know if the City floats these bonds and taxes the taxpayers for the bond issue? Sam Alhadeff, City Attorney, replied the people of the State of California are the people who manage this program. There being no further comments from the public, Mayor Fesmire declared the public hearing closed at 7:25 p.m. After discussion, it was moved by Mayor Pro-Tem Godfrey, seconded by Councilmember Bethel and unanimously carried to ADOPT Resolution No. 6391, by title only, to read as follows: RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF INDIO, CALIFORNIA, APPROVING THE ISSUANCE OF MULTI -FAMILY HOUSING REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY (KNOWN AS SUMMERFIELD APARTMENTS) 4. CONSENT CALENDAR a. Waive reading of text of ordinances after the reading of the title b. Approve Minutes of June 6, 2001 c. Approve Warrants d. Authorize disposal of surplus vehicles e. Adopt resolution waiving conducting authority proceedings relating to LAFCO Annexation 2000-06-4 (Andreas Ranch) It was moved by Mayor Pro Tern Godfrey, seconded by Councilmember Bethel and unanimously carried to ADOPT the Consent Calendar as submitted and to ADOPT Resolution No. 6392, by title only, to read as follows: RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF INDIO, CALIFORNIA, WAIVING CONDUCTING AUTHORITY PROCEEDINGS RELATING TO LAFCO ANNEXATION 2001-06-4 (ANDREAS RANCH) 5. JEFFERSON STREET ACCESS-CORSICA GATE AT RINCON NORTE Harold Schilling, City Manager, indicated fifty eight petitions have been filed by Rincon households opposing the decision of the City of La Quinta, acting in its capacity as lead agency for the Jefferson Street construction project, to prohibit left turn movements by automobiles exiting the Rincon development at Corsica Gate. The City of Indio staff has supported La Quinta's decision, agreeing that traffic safety considerations should overrule arguments for access convenience. Mr. Schilling suggested that an independent examination by a third party traffic engineer might prove beneficial insights for all parties. Accordingly, Staff was instructed to contact a firm that could review the question and provide a written report for today's meeting. RKA Civil Engineers, Inc. was engaged and Staff will give a report. Terry Hagen, Director of Public Works, commented there will be a traffic signal at Jefferson Street and Avenue 49. The CVWD has a pump plant that will be moved in the near future and Jefferson Street will become a full three lanes wide. He stated La Quinta will pay for 50% of the signal, CVAG will pay 37.5% and Indio will pay 12.5%. The design speed of Jefferson Street is 60 MPH. The report reveals that improvements of Jefferson Street necessitates that median openings involving ingress and/or egress maneuvers be carefully scrutinized in order to insure the safety of the motoring public. The width of the median is only fourteen feet wide with a raised median and will have landscaping which will block the view - 2 7,%# http://www.indio.org/cm062001.btml CQunci0 Mie nuts 0 • Page 7 of 10 of people trying to pull out of Corsica Gate. Mayor Pro -Tern Godfrey stated there is an entrance at Las Palmas and an entrance at the Indian Wells R.V.. He commented that perhaps they may not be able to turn left either. He stated there will be three major populations tuming right and asked if that is considered a traffic hazard. Councilmember Lopez recommended pursuing the traffic signal installation with CVAG, in terms of the formula for financing, and to continue to discuss the left turn lane onto Jefferson Street. John Gentry commented this is a project for the City of La Quinta and benefits the properties in La Quinta. He stated he feels the City of La Quinta should foot the bill on this one. The residents of Indio should not have their movement restricted by La Quinta and they should be able to continue to access Jefferson Street like they have always been able to do. Rod Cavanaugh stated he does not see a reason why a stop sign cannot be put in for people entering and exiting Corsica Gate or the traffic light desired at Corsica Gate. He stated he supports the petition of the homeowners sent to the City Manager. Brian DeRoo stated this should be "grandfathered in". The City should do away with "u turns" that are potential hazards. He stated desert landscaping includes a palm tree and a couple of rocks. He does not feel this will block the views from entering Onto Jefferson Street. He stated "Milaga Gate" is not a main ingress and egress. He suggested keeping the access the way it is. He stated based on those that have inhabited the area, they should be able to continue to turn left onto Jefferson Street. Rosemary Robertson stated she lives on Gibraltar Street. She stated she was going to call Ralph's Grocery Store and tell them they will lose a potential 125 people shopping at their store. She suggested putting a traffic signal at Corsica Gate and to continue to allow the left turn onto Jefferson Street. Mayor Pro-Tem Godfrey stated the circulation element of the City indicates Avenue 49 will forever remain rural from Monroe Street to Jefferson Street. It will be a rural street with no curbs, no gutters, just asphalt. Avenue 49 will not be able to handle that traffic. Richard Wiest commented the Las Palmas tract has an entrance on to Avenue 48. He questioned whether anyone is aware there has already been work done at Corsica Gate. There are control .panels, two extra power poles and some other improvements, will all of this just be thrown out the tubes. Mayor Pro -Tern Godfrey stated he drives Fred Waring Drive twice a day from Madison Street to Palm Desert city hall. He stated there are fourteen opportunities, without a traffic light, to turn left on Fred Waring Drive out of residential communities. However, he indicated he does not know the distances. He stated he believes a traffic light at Corsica Gate would be a solid mitigating issue. Councilmember Lopez stated he does not feel the exit out of Rincon Norte onto Avenue 49 was ever intended to carry a major traffic load. Mayor Fesmire requested to know the status of this project at this point. Harold Schilling, City Manager, replied the City of La Quinta has been put on notice to not go forward. Mr. Schilling stated if this City Council prefers the left turn movement to be retained, he believes they would respect that. After discussion, it was moved by Mayor Pro-Tem Godfrey, seconded by Councilmember Lopez and unanimously carried to RECOMMEND to the City of La Quinta and our Staff that a traffic signal be installed at the Corsica Gate, thus allowing a left hand turn onto Jefferson Street, and transferring the funding to the developer. 6, AMEND CHAPTER 99 RELATING TO MOBILEHOME FAIR PRACTICES Donna J. French, Administrative Services Manager, reported that amending Chapter 99, Section 99.04 http://www.indio.org/cm062001.htmi 8/8/01 274 U �?9 ' Council'Minutes • • Page 8 of 10 (B)(3)(a)2 will bring the city's ordinance into compliance with a 1995 Public Utility Commission decision to disallow the inclusion of sub -metering expenses in operating expense for the purpose of determining Net Operating Income(NOI). The City Council has the authority to amend the ordinance to comply with the PUC decision as long as it does not materially affect the tenant's rights under the ordinance. The City's Mobile Home Parks Ad Hoc Committee felt the ordinance needed to be amended in order to comply with existing legal requirement and further believes that such amendment will reduce the risk of potential challenges and potential litigation between the park owners, the tenants and the city. The proposed ordinance changes the definition of allowed operating expenses to exclude any sub -metering expenses. The Committee, Staff and City Attorney recommend approval for the first reading of the proposed ordinance. At this time, Mrs. French introduced the members of the Committee to include Doris Wilke, Erwin Kennedy, Sherman Flogstad, Dave Amberson, Rose Marie Dominguez and Esther Walker. Doris Wilke stated the Committee will continue to meet in September to address other issues applicable to all mobile home parks. She commented on Senate Bill 691 sponsored by Bruce McPherson and requested the City Council support this legislation. She stated this is an important piece of legislation as it will give cities and counties the ability to recoup monies from park owners. Mayor Fesmire explained her law firm represents a mobile home park owner and this is an apparent conflict for her and recused herself from this matter. It was moved by Councilmember Lopez, seconded by Councilmember Bethel and unanimously carried to ADOPT Ordinance No. 1298, for first reading, by title only, to read as follows: ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF INDIO, CALIFORNIA.. AMENDING CHAPTER 99 OF THE MUNICIPAL CODE REALTING TO MOBILE HOME FAIR PRACTICES 7. REPORT ON HORSE SHOWS IN THE SUN (HITS) BY JOHN EICKMAN John Eickman, Executive Director, of the Horses Shows In The Sun(HITS) reported on the activities of the 2001 event. He suggested for the future, they would like to have more in the way of civic opportunities. He indicated there was an increased level of awareness of security. Also, he stated the Royal Rangers and Indio Police Cadets assisted in security. He indicated attendance at the show was up seven percent over last year. He stated areas requiring additional efforts are broader coverage by the local media and to attract more local spectators. He added there was an increased utilization of charity and civic organizations. Councilmember Bethel commented she is a committee member of the Convention and Visitors Bureau and she knows this horse show is well known in Europe. Mayor Pro-Tem Godfrey stated he feels this is the singularly most unique event in the entire valley and no other city may lay claim to anything like it and he feels this is outstanding. Mayor Fesmire thanked Mr. Eickman for his efforts in accommodating the City of Indio at this event and thanked him personally. Councilmember Lopez suggested a day for the local press. Mr. Eickman replied they did invite the local press and had between nine to ten members attend. He stated he hopes to build upon that in upcoming years which will enable him to accomplish a great deal more. The City Council thanked Mr. Eickman for his report and indicated they look forward to next year's event. 275 8. THIRD 8 FOURTH QUARTER REPORT OF THE CHAMBER OF COMMERCE ACTIVITIES 030 http://www.indio.org/cm062001.htmi 8/8/01 Council Minutes Page 9 of 10 Ron Hare, Chairman of the Board of the Indio Chamber Commerce, reported P.J. Gillespie was elected the new Chairman of the Board for the next two years. Mr. Hare indicated the Chamber of Commerce would like to purchase a sponsorship for the City's 4th of July event and donated a check in the amount Of $11000. Sherry Johnson, Executive Director, stated their total income was $47,589.59 for which they spent $71,780.77 and are in a deficit amount of $24,191.18. She commented on the budgeted items vs. actual. She stated their budget request for the next fiscal year is $131,000.00. She stated the actual cost for running the visitors center was actually $87,000 for salary and overhead. Mrs. Johnson stated they received $91,000 from the City last year. Mrs. Johnson indicated the City needs to hire a public relations firm and will include a request for $20,000 in their budget. The City Council thanked Mr. Hare and Mrs. Johnson for their report. There was no action necessary. 9. CONTRACT WITH RANDALL FUNDING 8• DEVELOPMENT, INC. FOR GRANT FUNDING SERVICES Harold Schilling, City Manager, requested this item be pulled and considered at the next meeting. 10. INITIATION OF FISCAL YEAR 2001-2002 ANNUAL LEVY OF ASSESSMENTS FOR LANDSCAPE LIGHTING DISTRICTS NOS. 1 THRU 22 AND 24 THRU 30 Terry Hagen, Director of Public Works, reported the adoption of the resolutions will start the formal proceedings to assess benefited properties for the Fiscal Year 2001-2002. Staff recommends City Council approve the adoption of the resolutions initiating proceedings for the annual levy, authorization of preliminary approval of the engineer's annual levy report and declaring its intention to levy the annual assessments and setting the public hearing for July 5, 2001. Mr. Hagen indicated there would not be a need for balloting this year. It was moved by Councilmember Lopez, seconded by Councilmember Bethel and unanimously carried to ADOPT Resolution No. 6393, by title only, to read as follows: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIO, CAUFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE TWENTY-NINE INDIO LANDSCAPING AND UGHTING MAINTENANCE DISTRICTS (NO. 1-22 AND 24-30), FISCAL YEAR 200112002 It was moved by Councilmember Lopez, seconded by Councilmember Bethel and unanimously carried to ADOPT Resolution No. 6394, by title only, to read as follows: RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF 1NDI0, CALIFORNIA AUTHORIZING PRELIMINARY APPROVAL OF THE ENGINEER'S ANNUAL LEVY REPORT FOR TWENTY NINE INDIO LANDSCAPING AND LIGHTING MAINTENANCE DISTRICTS (NO. 1-22 AND 24-30), FISCAL YEAR 200112002 It was moved by Councilmember Lopez, seconded by Councilmember Bethel and unanimously carried to ADOPT Resolution No. 6395, by title only, to read as follows: RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF INDIO, CALIFORNIA, DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THE TWENTY NINE INDIO LANDSCAPING AND LIGHTING MAINTENANCE DISTRICTS (NO. 1-22 AND 24-30) FOR FISCAL YEAR 200112002 11. RESOLUTION DETERMINING UNPAID ASSESSMENTS FOR ASSESSMENT DISTRICT NO. 2001-01 276 http://www.indio.org/cm062001.html 8/8/01 ' Council"Minutes Page 10 of 10 Don Hunt, Bond Counsel, with Fulbright and Jaworski, stated they are confirming the unpaid assessments at $4,849,142.84. He indicated the period to pay off the assessments has run out. They are requesting the City Council adopt a resolution which determines the amount of unpaid assessments. It is anticipated this amount of unpaid assessment bonds will probably be sold next week and close shortly thereafter. It was moved by Mayor Pro-Tem Godfrey, seconded by Councilmember Bethel and unanimously carried to ADOPT Resolution No. 6396, by title only, to read as follows: RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF IND109 CALIFORNIA, DETERMINING UNPAID ASSESSMENTS FOR ASSESSMENT DISTRICT NO. 2001-01 12. SECOND READING: ORDINANCE NO. 1297 ADOPTING AN ORDINANCE AMENDING CHAPTER 97 OF THE MUNICIPAL CODE RELATING TO STREETS, PARKWAYS AND PUBLIC PLACES It was moved by Mayor Pro-Tem Godfrey, seconded by Councilmember Bethel and unanimously carried to ADOPT Ordinance No. 1297, as second reading, by title only, to read as follows: ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF IND10, CALIFORNIA, AMENDING CHAPTER 97 OF THE CITY'S MUNICIPAL CODE RELATING TO STREETS, PARKWAYS AND PUBLIC PLACES Harold Schilling, City Manager, requested a clarification of the Council's intent of item no. 5 on the agenda, discussed earlier, the Jefferson Street access at Corsica Gate at Rincon Norte. Mr. Schilling stated the project. is facing the possibility of requested damages and or change orders if it goes beyond this day. He stated he needs to take a certain position with the City of La Quinta. He requested to know if this City Council is looking to allow the left turn movements if the signal can be moved from Avenue 49 to Corsica Gate? Mayor Pro-Tem Godfrey stated his motion was to move the signal from Avenue 49 to the Corsica Gate, thus allowing a left turn onto Jefferson Street. Sam Alhadeff, City Attomey, indicated the City Council instructed the city manager with the sense of their motion made earlier. ADJOURN There being no further business to discuss, it was moved by Councilmember Lopez, seconded by Mayor Pro-Tem Godfrey and unanimously carried to ADJOURN. Meeting adjourned at 9:12 p.m. CYNTHIA HERNANDEZ DEPUTY CITY CLERK 277 0�2 hrip://www.indio.org/cm062001.html 8/8/01 0 0 ATTACHMENT 6 INDIO CITY COUNCIL MEETING June 20, 2001 HAL SCHILLING, CITY MANAGER: As a formal response on the 6t' of June but he had conflicts and was unable to attend and very much wanted to attend the meeting where it would be considered. I indicated to him at the time that I believed that it would be possible to hold it off to a later date and that we talked about the possibility v of July and it developed that we could not hold this matter off until Jul and Jerry, Y, while disappointed, did understand and did recognize the importance of, of the Council, ah, dealing with this issue. I did promise him on our last meetingto ah, read on his behalf into the record the letter that he authored on the 11 t, of June and, and with the Council's leave, I will do that. It is addressed to the Indio City Council, subject is Jefferson and Corsica Gate. I've handed over to Mr. Schilling, Indio City Manager, 58 protest petitions regarding the 9 9 elimination of a left turn being allowed out of the main entrance of the Rincon Norte. Unfortunately, due to previous summer vacation plans, I will be unable to attend the June 20, 2001 City Council Meeting where this subject will be discussed. I would however, appreciate this be read to the Council, staff and audience. There are 121 lots in this subdivision, there are at least two cars per household and in some cases more than two cars. Every resident, guest, delivery person and service person will have to pass two small streets, Andora and Malaga Gate, as well as almost the entire south side of this development in order to head south on Jefferson from Avenue 49. Andora and Malaga Gate were not designed as major egress or ingress for this 9 subdivision and cannot be changed now. The decision to prohibit was made without any communication from your staff to the homeowners of Rincon Norte. If it were not from the communication received from Mr. Wesly Oliphant, we would ah, have never known about this decision made by La Quinta and approved by Indio staff. Why were we not informed. Why will other developments along Jefferson be allowed to turn left from their entrances, for example, The Citrus - why is Rincon being singled led out. Communication is lacking and therefore, you go along with La Quinta's plans for . Jefferson and Indio s Corsica Gate. Please review... Before you go along, please review all the signed protest petitions and other communication received on this subject. If you carefully look at this, it is no safer to turn south onto Jefferson from Avenue 49 than from Corsica Gate. Plans are for shopping centers on Jefferson and Avenue 50 in the very near future and a left turn from Jefferson and Corsica Gate will allow our residents to easily get to these areas rather than make the dangerous, ah, U-turns on Jefferson and come back. Communication is the key. Thank you, Jerry Barba. 48-806 Andora Street. 278 0 0 Indio City Council Minutes Page 2 June 20, 2001 HAL SCHILLING: Uh, I had indicated to the Council that we have and had 58 petitions of residents and we have made an effort to communicate with those who filed petitions about this meeting and all were, ah, delivered letters. Uh, when this issue first came up, I instructed the staff to formerly make notice to La Quinta that until the petitioners had an opportunity to be heard by this Council that no final action be taken on the left turn issue on Jefferson Street. I did, ah, in my conversations- with Mr. Barba suggest that it, that we would all profit from a third party independent traffic engineering investigation of this question - he, ah, he did agree. Uh, I made the decision independent of that agreement to proceed to do that and ah, a report that was prepared by RK Civil Engineers will be made this evening by Planning Director, ah, Public Works Director, Terry Hagen. The design for the elimination of this left turn movement was by La Quinta in its capacity as ah; lead agency on this project. But I want to make it clear that the City of Indio staff concurs with this, we believe that there is a traffic hazard associated with allowing these movements and ah, corollary liability. With that Madam Mayor, I would like to ask Mr. Hagen to go through a power point presentation. Terry... TERRY HAGEN, PUBLIC WORKS DIRECTOR: Thank you Hal. Uh, I'll be doing the power point presentation and ah, passing out this letter, ah, and covering the points in it as well, or the study I mean - the traffic engineering study and Hal, ah, feel free to jump in (inaudible) comments in covering the points in it as well - or the study I mean, the traffic engineering study and Hal, feel free to jump in and make any comments during this presentation if you'd like. This fills the highway layout and distances from Avenue 1 1 1 going down Jefferson Street and this is a continuation from Avenue 48 down to Avenue 49. This is the Corsica Gate location here and the Rincon development area shown here. . Uh, between Avenue 49 and Highway 1 1 1 we do have ah, key intersections here, here, and here, in three places. Uh, currently, these two intersections are allowed left turn lanes out, going out of, onto Jefferson going south. We will be looking at these ah, intersections as well, doing further study and we may be eliminating ah, ah, left turn out of those and ah, ah, changing those in the future. It's, it's important to note though that the distances here, ah, this is only 545 feet from Avenue 49. Uh, as part of the Jefferson Street project we will be installing a traffic light here which will allow a left turn movement safely through the signal to go south on Jefferson Street. And that was conditioned by CVAG ah, that we eliminate the left turn movement out of here they would pay 75% ah, for our half of the traffic signal. Ah, La Quinta will be paying for the other half of the signal. I have a cost break-out here at the end of the presentation here. Um, I should also note here, this area here on Jefferson Street is a ah, commercial area too, which has a ... a effect on the spacing a, the, and 1'11 get into more of that ah, on a different slide here. 279 C� J Indio City Council Minutes Page 3 June 2 0, 2001 This is a blow-up of the Rincon area here and this is the area we're conc erned about here - eliminating this left turn here. This fills the pathwaythat traffic c would take here to come out onto Avenue 49t, , go through the signal and turn left to o south 9 on Jefferson Street. Alternatively, they could go down - go about a third of a mile t right out of ah, the Corsi urn ri 9 Corsica Gate, go down a third of a mile, make a U-turn at 48t' and go down south on Jefferson Street - so they have two alternatives that are...through signalized ah, intersections. This is a further blow-up of the area here. This fills the modification that would, ah, would take place on the existing uh, median here. This is a raised median - it will have landscaping and uh, which will both north and south of the intersection here which will hamper visibility uh, for making a safe left turn out of this area here. T ' Traffic will still be allowed to come in here and make a left turn into Corsica Gate and then we have a right in and a right out. This is La Quinta's u'h, General Plan - a page out of it, which add resses access management on highways and spacing, intersection . spacin Uh this 9 is the e mayor arterial road - I think my pointer is going dead here - this is a major arterial terial road, this column here, Jeffers -on Street falls into that category. The minimum in tersection ntersection spacing is 2600 feet, about half a mile. Now they do have a General Plan amendment going through in commercial areas that would change this number to a 1 9 ,000 feet, and if you remember the previous two slides, showed the spacing of the intersections p 9 tersect�ons to be close to a 1,000 feet north of this intersection towards Highway 1 1 1 9 Y • The next ah, few photographs show the areas at a ... is under construction. This is looking north, ah, from Avenue 49. This right here is a left turn lane ' a deceleration left turn lane to turn, ah, east on Avenue 49'. Corsica Gate is right ' g up here. There's a closer view of that - Corsica Gate over here. Here's the left turn Ian ' e into Corsica Gate. The close up view of the medians. This is lookingsouth r towards Avenue 49, it's over here, it's kind of hidden here. Right now the have CVWD Y a has a pumping plant that ah, is going to be moved here in the near future - ah it's restric ting this lane here to about a lane and a half - it will be a full three lanes wide as well as a deceleration lane to turn into Corsica Gate. So, this has to ah be eliminated here and widened here which is ah, again part of the Jefferson Street wideningr project. COUNCIL MEMBER LOPEZ: Are we having problems with the Water District moving that timely? MR. HAGEN: It's gonna be ah, ah, separate ah, contract that will be le t out ah, their insisting on the, on a new pump station being built first before they ah, ah, eliminate the old pump station. 280 a 0 0 Indio City Council Minutes Page 4 June 20, 2001 COUNCIL MEMBER LOPEZ: So in other words, that's what's holding it back then. MR. HAGEN: Yes. It should happen within the next twelve months. COUNCIL MEMBER LOPEZ: Twelve months! (Laughter) MR. HAGEN: Or less. COUNCIL MEMBER LOPEZ: That's the Water District, huh. MR. HAGEN: Yes. COUNCIL MEMBER LOPEZ: Thank you. MR. HAGEN: When that happens though, the signal will be installed as well. COUNCIL MEMBER LOPEZ: Thank you Terry. MR. HAGEN: Uh, this is ah, another view here - looking north. This is lookingout of Corsica Gate towards the west. Southwest - west again. This is a break out of the funding ah, for the traffic signal and the total estimated cost here is $175 000 and that's at Jefferson Street and Avenue 49". La Quinta's share is 50%, half of it and Indio's share would be 12'/2 % - $21,000 and CVAG would contribute $65,000. And again, this is ah, the contribution from CVAG is provided as part of the Jefferson Street widening project if the Corsica Gate ah, left turn ah, is eliminated. Ok, what we'll do now is pass out the traffic engineering study and ah, I'll bring one of the views. vi . u p COUNCIL MEMBER LOPEZ: Are you telling me that the City of Indio losses money if we don't put the left turn? MR. HAGEN: That's correct. This issue came up, this issue came up and I approached CVAG ah, as a mitigation measure ah, and I got them to agree to the 75 % 9 contribution. COUNCIL MEMBER LOPEZ: Say I put it in different words - were they g 9 going to put a signal there before this? 281 0 r� Indio City Council Minutes Page 5 June 20, 2001 MR. HAG EN: No. COUNCIL MEMBER LOPEZ: Oh, no signal. MR. HAG EN: - No, there was no signal there. COUNCIL MEMBER LOPEZ: Ah, ok, ok, I got it. MR. HAGEN: This traffic engineering study was conducted by a registered, a State 9 registered traffic engineer in the State of California, ah, it's from RK Civil Engineers in g Walnut California and I'll just briefly summarize ah, the comments they had and ah, then open this up for discussion. Uh, they pointed out that the design speed of Jefferson Street is 60 miles per hour, . P , although the. speed, initial traffic speed signs will probably be in the 50 mile per hour range. The safety concerns they pointed out were three different ones, ah first they y state d cutting across ah a six lane street, Jefferson Street is an unsafe maneuver, ah secondly, they pointed out that ah, there'd be ah, conflicts between in this area here as you turn out, you've got vehicles coming - slowing down in the deceleration lane to make a left turn here and you would have vehicles coming out of Corsica Gate that would be accelerating - so there would be a conflict there and lastly, the width of the median is only 14 feet - if a large vehicle ah, a camper or whatever, pulled out here and tried to use the median as a safe point before they proceeded further, ah they'd be blocking this number one north bound lane on Jefferson. And ah, another item was the raised median - all these medians will have landscaping which will block the view of ah, people trying to pull out. They, at their request we conducted a traffic count in the area and a count of the vehicles ah, in the morning and in the afternoon ah, coming out of Corsica Gate and which way they were turning and 13% of the vehicles ah, were turning left the majority were turning right, going north on Jefferson Street. Of course we do realize that there will be a ... a... developments, commercial developments down at the Avenue 50 and Jefferson Street in the future which would increase this number. Ah they pointed out the two alternatives ah, which I pointed out earlier, where 9 you would o Y through the ah, development onto Avenue 491h - use the traffic signal to turn left which would be a safe movement or turn right here and go down and make a U-turn at 481 and then go down south. Their conclusion was that based on th e e traffic safety concerns associated with the left turn movements- out of Corsica Gate - the low volumes of traffic involved and the availability of alternative egress routes is concluded that the elimination of the left turn movement out of Corsica Gate is a viable traffic correction measure because it will remove potential unsafe traffic movements and 282 I Indio City Council Minutes Page 6 June 20 2001 conflicts and I might add that with the accomplishment of this stud ah which I Y clearly states that ah, the different traffic safety issues if we were to o ahead and allow 9 a left turn movement now, and when we have an accident it would lace the i p ectyin liability. MAYOR FESMIRE: Any questions? COUNCIL MEMBER GODFREY: I have ah, just a..a observation Madam Mayor. y Uh, Terry, you mentioned in your dialog that the entrance at Las Palmas and th e e ah, entrance at Indian Wells would be studied further, perhaps they wouldn't be allowed to left turn there either. MR. HAG EN: That's correct. COUNCIL MEMBER GODFREY: We'll take another traffic stud to entertain the thoug ht ght that without a left turn out of Corsica, without one out of La Quinta and without one out of Indian Wells that you have three major population groups all turnip right and 9 9 making U-turns up and down the highway for a mile. Is that not a traffic hazard? MR. HAGEN: The alternative is to eventually have a ah, additional traffic signal here - you have a 1,000 foot distance here, it is a commercial area and what will probably Y likely happen ah, at some point - put a traffic signal there - it's, it's hard to sayhere at this time without further study. e e . MAYOR FESMIRE: Any other questions? COUNCIL MEMBER GODFREY: Just another comment - I loved the applause - i pp t was great. No seriously, you get all of these neighborhoods all havingto turn ah right, ah g, and it appears to me that two of the neighborhoods in the ah, Indian Wells case an d d the Las Palmas case, that they have no other choice, no other alternative but a U-turn or go north, or a traffic signal. COUNCIL MEMBER LOPEZ: The only thing else that I have is that I ... I kind of hat e this arrangement by CVAG - it almost sounds like a... like a threat. Do it our way - that , y signal that they II finance if we go their way, but they won't finance if we put ah the turn I p ' eft. Now, I think we should battle that one out and let 'em put the signal wh r p g e e s there... there's a turn left or not...not, I don't like that ah, that's kind of telling us you have to go our way or no financing for that. 283 Nt � f u Indio City Council Minutes Page 7 June 20 2001 0 SCHILLING OR HAGEN: The signal was never warranted and it wasn't included in the original design of the Jefferson Street widening. COUNCIL MEMBER LOPEZ: Well now it will be because of a left turn w ' e want em to stop once in a while. SCHILLING OR HAGEN: As a mitigation measure. COUNCIL MEMBER LOPEZ: So I would say, pursue that, pursue the i p signal and we'll discuss the left turn - but keep the signal formula because whyshould u d they tell us that you know that, we'll give you 75 % of the signal for our share if ' 9 Y you eliminate the left turn, well the heck with that. Give us the formula for the signal g al and then we'll decide on the left turn. MAYOR FESMIRE: What were the circumstances for CVAG getting involved. g g ed. MR. HAGEN: I approached them realizing that we needed to mitigate this - I approached them and asked Allan if he would consider ah, contributing towards the, our half of the expense of the signal and under the situation he agreed to. COUNCIL MEMBER LOPEZ: Doesn't Allan live in the City of Indio? COUNCIL MEMBER GODFREY: But he can turn left. (Laughter - Council/Audience) COUNCIL MEMBER LOPEZ: We've got to remind him he lives in Indio. MAYOR FESMIRE: Any other questions or comments? MAYOR FERSMIRE: I have ah, requests to speak on this matter - I have' a h, let's see how many - I have four requests - that would amount to ah 20 minut es if each person took 5 minutes. Ah, please try to bring... don't h repeat what the ot her ter people that said before you, so that will speed us along. The first one I call is John Gantry. 284 0 0 Indio City Council Minutes Page 8 June 20, 2001 JOHN GANTRY: I live on Avenue 49 and...and you see originally they wasn't gonna . put a traffic light up there, ah, coming out of there would have been a hazard for us anyway, if they hadn't of put that light out there, but um, I don't understand - CVAG is doing this ah, ah, street - didn't CVAG, ah, they were doing the street for the benefit of... of I guess ah, CVAG, money from all different cities go into a fund right, am I correct that CVAG, and they pay for the funding on this street. - M question is iY that, um, this s a iproject that was for La Quinta and ah, it benefits the majority of 1 Y the people n La Quinta... that's who it benefits, but yet still, the street comes in and they allow um, I don't know who allows them to stop blocking off neighborhoods where they couldn't get out and could restrict their movements. Uh, I don't know - somebody had to know this a long time ago when this was brought to CVAG and CVAG was implementing this bridge that went ah, ah, across in Indio. Somebody had to know it a lot sooner than this and they did it to the middle of the storm when they're almost finished and then you want to close off this neighborhood. Urn, I would like to, they were never gonna put a stop light out there at Avenue 49. Who helps with the plans - do we have somebody that sits on CVAG - somebody sits on that board from Indio? Somebody has to sit on ah, that board when they were implementing this structure out here - this street. You put in a major bridge that's ah, ah, you put in a extension to a major bridge but you forget about neighborhoods on Avenue 49 and you forget about um, the Rincon area - nobody - somebody had to know that this was going to be a problem - somebody had to know, before we get down to the storm and —and I guess they're gonna say well we'll do what we wanna do and...and hope if they reject it ... well we won't pay for this and we won't Y a for pay that. That's money that comes out of every taxpayers money, ah, in Indio - we all buy gas, so who's CVAG to say what they're gonna do, what they're gonna pay for or what they're not gonna pay for. That was a project and it's benefitting La Quinta - I think La Quinta should foot the whole tab on everything - Indio shouldn't have to pay for ah, ah, that stop light there - La Quinta should have to pay for that stop light. ht. Ah, and CVAG - as long as well - Indio shouldn't have to do anything because we'll put it there is you restrict these people from going out left. You know, something is wrong with this uh, message. Why are we, Indio - we're constantly battling the other cities for our rights - you know, and our rights and our recognition. I mean why do, why do the residents of Indio always have to go through these hassles. There's nobody in La Quinta that's having to hassle with Jefferson Street - only the people . P P in Indio - why does this always happen. We in Indio, we're tired of getting stepped on and we won't be stepped on - so I advise the City Council and the Planning Commission or whoever these people are who are in charge of this that these people should have access to anyway they wanna go - they always went out left, they can go left and right - they should go left and right - and stop signs, ah, there's stop lights hts I've seen 30 feet apart, so, ah, it can be done and um, I think it's not fair when you ah, try to bottle in ah, the people of Indio - and that's what's beingdone. Ah the 8 2 0 0 Indio City Council Minutes Page 9 June 20, 2001 people of Indio all along 111, we're being bottled in and um, and somebody ah, needs to do something about it, 'cause I don't...) don't... I don't understand why did it wait so long for this to come to the City Council when they knew this was gonna be a problem cause you done Jefferson, you widen out Jefferson and you did a bridge, a major bridge, and here we come to this. - MAYOR FESMIRE: Rod Cavanaugh. ROD CAVANAUGH: I live at 48-613 Gibraltar, in Rincon Norte, and ah, the whole Jefferson Street project in my view has been a real shambles all the way through. I moved there in September. The street was torn up and is still torn up and kind of as a coup de grace - then we get blackmailed by CVAG. We won't be able to come out of Corsica Gate and make a left turn. I see no reason why a stop sign can't be put on the people entering Corsica and a stop sign put for us exiting so that would eliminate the problem that we may have ah, in safety or the traffic light moved down to Corsica - take it away from 49 and move it down to Corsica so we can come in and out of there. And ah, other than that, I don't have anything to say, other than I support everything the City Manager received in the letter from our homeowners. Thank you. MAYOR FESMIRE: Brian DeRoue BRIAN DeROUE: First of all, I'm Brian DeRoue, I live at 48-674 (inaudible) Street, ah, just a little side light regarding the Indio -La Quinta. on -going battle. Half of Indio 9 9 excuse me, La Quinta High Schools, CIF Championship Football Team, resides in Indio, but ah, just to throw a little levity on things - I am a football coach and school teacher at Indio High School. Um, regarding this project, I ah, I've lived over at the Rincon development for about 2'/2 years now and ah, purchased my home there under that guise, that I would be allowed to turn left, turn right - and I feel as* though this ought to be grand -fathered in. Uh, it looks as though it's more or less a financial situation, a financial decision that was made unfortunately. Money does talk nowadays. Regarding the safety issue, ah, you can take a look at the U-turns - think Mr. Godfrey brought up a very good point in that supposedly to do away with potential hazards, we're going to take a look at right turns with U-turns and I see potentially in the future, U-turns being banned and then we have to drive all the way around the block and it comes into the same heading to me as whoever puts these mall parking lots together - how do you get out of those things. Uh, so the other situation I...I... in listening to the presentation talk about desert landscaping causing you not to be able to see the traffic coming from a ... ah, in a north bound direction - desert landscaping for the most part is a palm tree and a couple of rocks - it doesn't ah, doesn't disturb your line of sight. Ah, a couple of observations that were not mentioned, they talked about a safety hazard and when you reroute at least 50% of the traffic coming out of the Rincon development to go through streets - and, ah, 2 86 Indio City Council Minutes Page 10 June 20, 2001 would love it if somebody could go back to the slide presentation that sho wed the street map of right there. As you can see if you live over in Alicante Ca sa Blanca, Barcelona, Acropolis, Tangier, you've got a Gibralter or Sultana no w you have a major catastrophe waiting to happen. Whether it happens at 50 miles p per hour on Jefferson or 35 miles an hour in a residential zone, an accident is no fu n. We are currently close to completion - the number of small children that live in the area continues to increase - the number of small children that are in the streets la . playing and hopefully, out of harms way, (inaudible) continues to increase. Malaga Gate is not the major ingress and egress for the Rincon Norte development - Corsica Gate is.. The proposal is turning the Malaga Gate into the major area - ah that was never the intent. As you can see by the Corsica Gate median the uh, amount of money that we spend out of our taxes to ah, beatify that Corsica Gate area. Um this is my conclusion that ah, it's not generally safer to make a right turn and to funnel ' 9 el traffic through the remainder of the ah, area, that'll just keep it the wayit isI don' . t know what the ah, what the potential is for changing the decision that seemin gly has already been made, but at the same time, ah, I think based on those that have inhabited the area for a year, two years, some up to five ears the ought • Y y g t to be able to continue to turn left. That's my decision - thank you very much. MAYOR FESMIRE: Thank you. Rosemary Robertson. ROSEMARY ROBERTSON: Hi Mr. Hagen - 1' m RosemaryRobertson I spoke p e with Mr. Hagen and Mayor... as the people who were involved with the stud tha t at was done long before all this came in. And I feel that no one real! knew what Y was gong to happen. To us, in La Quinta you said oh, no he said, that's not the wayit's ' t s going to work on Corsica. I happen to live on Gibraltar Street. I asked Mr. Hagen g had he logistically ever come into that development to see how many turns you would have to make to get out to 491 Street and he said no. No problem - that's you know, of those thins Y ,one g that happen - but since I live there, I know how man turns have Y you e to make - it's not safe for the children that live there. I do not have any grandchildren, I do not have any children, but I like the little ones that are. The other thing is, on Jefferson - you haven't brought Jefferson all the way ay down - what happens to that La Quinta area? Are they goinghave light to a g or they going to sail through with no left hand turns. I think that's an important factor to . p look at. La Quanta needs the money because of PGA West - let's face it, moneytalks sand my husband has a saying that I wont repeat. (Laughter - Council/Audience) But anyway, my concern is that it's going to cost a lot of m ' 9 9 money for the senior citizens that live in there and the people who work for a living - the as ' . 9 g that you re going to use and going north and making a U-turn. The other thing I told Mr. Hagen, en 287 0 9 Indio City Council Minutes Page 11 June 20 2001 I was going to call the CEO up at Ralphs and tell him he's gonna to . 9 se potentially 125 people shopping in his store and Albertson's too. I think that if you were . y e gong to do anything, put the light at Corsica Gate - 491 Street can be a stopsign gn as it is now. There isn't any reason to take us away from makingright-left' turns. If there's anything you want to ask me other than that - I did talk to La Quint a, I talked to Mr. Hagen - I also talked to the fellow ,who did the surveywork I - have their names at home, not realizing that I was going to be the lasts speaker to this develo pment, opment, but I hope that last is best and if you can do something to relieve that I would ' . 9 uld appreciate it as well as all the neighbors, the 125 of us that live in there. I haven't lived there that long and I hope to have a long life but I am old and you can tell I how old I am because I told em. Thank you very much. MAYOR FESMIRE: Thank you. (Clapping Council/Audience) MAYOR FESMIRE: Any ah, anything else. Any questions? Ok I don't have any more - I'm sorry, could you fill out one of these please. Ok, you'll need to fill I one of these out - we'll wait for you. TERRY HAGEN: While he's filling it out, let me point out that ah La Quanta has a development going in here across the street from Rincon and initially the developer suggested having a entrance right across the street there with a light and L g a Qu i nta conditioned them to bring their entrance down here off of 49" and put the light o p g ht there and that's where their 50 /o of the ah, cost of the traffic signal is coming from, �s from the. developer. g COUNCIL MEMBER GODFREY: Comment ah, while the gentleman is filling f - 9 ng out his form uh, in light of that Terry - the ah, our ah, zoningtext and our agreement g t with, on the country estates indicates that Avenue 49 will forever remain rur al Monroe to Jefferson - so we're going to force a whole lot of people to . p p use a rural street - there will not be street lights - there will not be curb and utter or sidewalks - . g dewalks that's going to be a rural street - we've agreed to that already. Makes s a huge difference when you start pumping all this traffic on it. MAYOR FESMIRE: We have a request by Richard Whist...is it? Wheat (inaudible) RICHARD WHEAT: First of all, it's beyond me why the City of Indio o in . Y got involved with La Quinta, especially with the great job their doing in their . Villa eUh g I. -I've spoken with Mr. Schilling and I've also ah, written a letter to the CityCouncil. ' What I don't understand - one of the comments made was "it's unsafe to come out of Corsica 288 043 0 Indio City Council Minutes Page 12 June 20, 2001 Gate and make a left turn especially if you're going to have r '' 9 g a recreational vehicle. Indian Wells RV Park is all recreational vehicles - now whyshould uld it be less dangerous to come out of there - that are totally recreational vehicles than it is almost no recreational vehicles coming over to Corsica Gate. One exception now - I... La Palmas - they do have an entrance onto 48. But the thi ng ng is, this traffic signal through the (inaudible) isn't anyone aware of the fact that there has already been work done at Corsica Gate - there has been underground conduits g o dints put in there - there s a box there - there's an above ground control panel already installed -two extra high light poles that they've installed. Um, where'd this m ? money come from. And yet we're gonna now be given moneyto install one a 4' t 9 to accommodate Rancho La Quinta - we're gonna just through down the tube e the money that was already invested at Corsica Gate for a signal? Something wrong. o g. MAYOR FESMIRE: Thank you. I have no more requests to sCouncil? q peak. Uh, COUNCIL MEMBER GODFREY: I'll just conclude m remarks ah Y I know ah, that staff has done...doing some hard, long and good work on this on this process for us and ah, as a result of all this work we may be forced with a liability issue. Ah, wi th the tra ffic study it opened that door. I can only point out that ah twice a day, morning and night I drive Fred Waring Drive from my home on Madison to ah, City Hall in Palm Desert. And, between El Dorado and USA Homes - Burr Street, t eet, there are 14 opportunities, without a traffic light, to turn left on Fred WaringDrive ' .e - a six lane pavement, paved highway - traffic at 50 miles an hour, bumper to bumper. I ' p p don't know what the distance is or I don't know how far the are from traffic i don' y signals - I t know any of that - but I counted and I made it a point to count 1 ' . p t 4 opportunities to turn left out of residential communities onto Fred Waring. Uh we're ere setting a precedent here. Ah, I made it a point that Avenue 49 is forever going it's g g to be rural - a rural street - this is what we've agreed to. It'll be a two-lane bl ack -top top and that s that - now are we going to cause traffic to turn left on 49 and cause that to be a traffic problem. So, ah, those are my ah, m ah Y my points s ah, ah, I do believe a traffic light at Corsica would be a..a solid mitigating issueBu 9 9 . t ah, knowing that ... that my argument is going to probablycome u short - I ' p do want to point out these things - I think we may be creating a bigger problem than w ' 99 P e have - so that's all I'm suggesting. That would be my remarks, Madam Mayor. MAYOR FESMIRE: Uh, anyone else? COUNCIL MEMBER LOPEZ: Yes, MAYOR FESMIRE: Mark... 289 a .4A i r] 0 Indio City Council Minutes Page 13 9 June 20, 2001 COUNCIL MEMBER LOPEZ: Ben, I conclude with what ' you've said and I won't repeat it again - it"s... but I'd like the scale on Rincon - the streets t eets �' n Rincon -would you put that back on. Lady brought out somethingvery ...ver Y Y important - to say that you have to take that exit at 49 - and it's true...f rom...from your north and your west section there, near the entrance - look at all the turns - that was not designed ever, to exit on 49. That's almost as an emergency exit - there' i 9 Y s too many turns. I mean, it's going to cause problems - I have to Put myself, if I lived • p Y ed there - against safety as we've heard. And yes, safety may be an issue but convenience also. Wi th safety, combination - I think we can have a turn right into there. An ' to 9 d if La Quanta has made an opening at 49 into the future project in La Quinta - when the tenant - I mean the.. -the landlord wanted it at Corsica Gate - maybe that y at cou Id still be Too, I think we have to look at the lights at the Gate section t on there - at the turn -let- s look at the lights as Ben said. But I do believe that 49, exit on 49 was never intended to carry a major traffic from that neighborhood. And I' 9 m not gonna say that it's because of those people that live there - their gonna ha ve ave more traffic -but if you figure - even the people that don't live there - take out your turns that you're going to have to make to take 49 - it just doesn't make sense. I'm for left turn into Corsica and ah, they live in the City of Indio - it's a nice project - La Q p 1 Uinta would go to bat for their project - let's go to bat for our 1 ro•ect. p (applause from audience) MAYOR FESMIRE: Ah, Jackie, do you have anything... COUNCIL MEMBER BETHEL.- I'm just going going • 9 9 9 g to say ditto to everything that s been said. MAYOR FESMIRE: Ok, ah, let me ask - what is the stat us of ... of this...of the ah, project at this point? MR. HAGEN: Well ah, at...at this point the Cityof La Quin • to has been put on nonce or a formal request I should say, to not make an disposition • Yof this ah, particular question until this proceeding ah, went forward. Uh if the Council ouncil should chose to ah, prefer that the left turn movements be retained I ... I believe the correct action would be for us to formally notify La Quinta. I am not certain that they would be bound to re ... respect that but I believe that they would. SCHILLING??/COUNCIL MEMBER WILSON??ATT ?? ORNEY...• Terry do you know...they're really stron. left about the elimination of the I f t hand turn - we can ah, certainly ah, bring the ah, motion forward to them and...an d try. • 0 Indio City Council Minutes Page 14 June 20, 2001 MR. HAGEN: So if the Council wishes to do this and...and indicates to ... to the staff, then we would give them formal notice that's it's the' City s desire that the left turn movement be retained. COUNCIL MEMBER GODFREY: Is this an action item ? COUNCIL MEMBER WILSON: Yes it is. COUNCIL MEMBER LOPEZ: Ah, Ben, before you make e a motion (Godfrey attempted to interject here - inaudible) - ah, I ... I just had an idea - ah, would it be - this is dust a suggestion, while the Council takes action - I'm sure it' ' s gonna, it 's gonna go through - ah, and if it's unanimous, if it's unanimous - I ( aughs) would it serve if these people in good numbers would go to La Quinta's Council ' and don't aggravate them, (laughter from Godrey) but ... but try to et 'em to listen - • 9 I m dust bringing this out - would....would this help - I'm...l'm just shootingin the • dark. I...I think it might. MAYOR FESMIRE: Ok, I think ah, it's - we're read f ' y or a motion. COUNCIL MEMBER GODFREY: Well I think I'll trythen one en - and um, Madam Mayor, I would move that ah, we ah, recommend it to the City of La Quanta and to our staff that a traffic signalization be done at the Corsica Gate and a stop sign at Avenue 49, thus allowing left hand turns onto Jefferson from Corsica. MAYOR FESMIRE: Is there a second? (inaudible who made the second) MAYOR FESMIRE: We have a motion and a second - please vote. COUNCIL MEMBER LOPEZ: What ... and eh, and ah pursue , p sue also 49 align - I mean, the financing, with ah, Mr. Allan from CVAG - I don't w anna... COUNCIL MEMBER GODFREY: Just ...just transfer -this funding to Corsica from 49to 1 COUNCIL MEMBER LOPEZ: Oh, not havingthe signal ? g there.? MAYOR FESMIRE: (attempting to interject) That's the ' 1 motion. COUNCIL MEMBER GODFREY: Not having signal... the si nal.. 291 Indio City Council Minutes Page 15 June 20, 2001 MAYOR FESMIRE: Right! COU NCIL MEMBER GODFREY: Changing the signalization from 49' to Corsica... COUNCIL MEMBER LOPEZ: I like...l like the... MAYOR FESMIRE: Is everybody...is everybody in agreement with us? COUNCIL MEMBER LOPEZ: Yeah! My second's on that. MAYOR FESMIRE: Alright! MR. HAGEN: Madam Mayor, could I make a comment before... before you do that - uh the signal has - the signal at 49"' for La Quinta's part has been conditioned on the developer - so that ... that money is not going to be available to build a signal at Corsica Gate and the developer will continue to be required to instate signal at 49to Street and that will have us on a (inaudible) of a dilemma in terms of resolving this question. BEN GODFREY: If we talk real, real nice to Corky Larson at CVAG, maybe she'll agree to the Corsica funding. I would amend my motion to ask her that. COUNCIL MEMBER LOPEZ: Second. MAYOR FESMIRE: Do I have an amended second? COUNCIL MEMBER LOPEZ: Amended second. MAYOR FESMIRE: Please vote. Unanimous. 292 I oo Civic Cenicr Mall P.O. Drawer 1788' India . CA 92202 Tcl: 760 . _ 4_41500 F*3.%: 760 . ?42-6556 Cih• Clerk Tel: 760 . ?42-6581 Fax: 760 . 342-6597 Cit%• Manager Tel: 760. 34--6580 Fax: 760 . 342-6597 Development Cervices Tel: 760 . 3 4?-6541 Fax: 760 . 34'-6556 Finance Tel: 760 . 342-6560 Fax: 760 . 342-5653 Fire Tel: 760 . 34 7 -0; 56 Fax: 760 . '775-3710 Human Resourcev Tel: 760 . 342-6540 Fax: 760. 342-659 Police Tel: 760 . 347-K5„ Fax: 760 . 347-43I 7 Ent! inecrin; /Ruildinr Tel: 760 . 3421-6530 Fax: 760 . _ 42-6556 Cite Yard Tel: 160 .34 7-105-S Fax: 760 . 347-4190 Senior Center Tel: 760 . 347-511: Fax: 760 . 342-6557 • ATiiCHMENT 7 CITY OF INDIO June 25, 2001 Mr. Thomas P. Genovese City Manager City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Re: Rincon Norte left turn onto Jefferson Street Dear Tom: This letter is to confirm the City of Indio's request for providing. a full turning movement at the intersection of Jefferson Street and Corsica Gate. This request is made in accordance with our City Council's decision after a lengthy public hearing during the City Council meeting of June 20, 2001. There will be no need for any modifications of the raised island already installed per approved improvement plans for Jefferson Street. In addition, the City Council has requested that the traffic signal proposed at Avenue 49 (which had received 75% funding approval from CVAG for incorporation into the Jefferson Street Project) be moved to the Corsica Gate entrance. CVAG has concurred with this change and will be incorporated into the current Jefferson Street Project. CVAG and the City of Indio have agreed to share in the funding (75% & 25% respectively) for this signal. Please proceed with this design change for the installation of a 3-way traffic signal at the intersection of Jefferson Street and Corsica Gate. Thank you for your cooperation in this matter. We are looking forward to working with La Quinta on the joint future projects. Sincerely, aro d » ling City Manager cc: Mayor.and City Council Allyn Waggle, Deputy Executive Director for CVAG ATTACHMENT 8 i p: � r• . . r I•iw LI /�� ,% c�• � 1 G�'��•T'''• ji •..M{1' � �f'� ��"••w •�_ I'•tt••• i� j .,� P.O. Box 1504 7$-495 CALLS TAMPICO LA QUINTA, CALIFORNIA 92253 July 16, 2001 Harold Schilling City Manager, City of Indio 100 Civic Center Mall P.O. Drawer 1788 Indio, CA 92202 RE: Rincon Norte left turn onto Jeffers( Dear Mr. Schilling: (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 25 2001 in regard to the above referenced subject. Although I have received your letter dated June g left turn understands the re uest from the Council of the City of Indio, the the City of La Quinta 9 Jefferson Street within the jurisdiction of the City of La movement from the Corsica Gate onto of La The full turn movement intersection, according Quinta can not be allowed. T t apart. Element is required to be spaced a minimum of 2,600 fee to the City p Quinta's General Plan Circulation � re q would be in allow a full turn 3-legged intersection at the Corsica Gate The placement of a signal to g violation of the City's General Plan. e General Plan to maximize safety for motorists on Jefferson This spacing has been provided in the • is also maximizes the mobility for. the motorists utilizing Street and the adjacent developments. This major arterial. The approved traffic signal location at Avenue Jefferson Street, which is a six lane � pp turn General Plan. Avenue 49 has been approve 49 is in compliance with the City s Gen d as a full the 'Quinta and Indio. Also, the developmenintersection by both the Cities of La t directly west of . • development(Rancho LaQuinta) has been conditioned to place their entrance across Rincon Norte developn� o signalized intersection. The Rancho La Quinta developer from Avenue 49 to take advantage of the � • • nin and has planned their development to utilize the Avenue 49 has complied with this conditio g p intersection. Residents at the Rincon Norte development have full access to Avenue 49, which is a planned must respectfully deny the City of signalized intersection. For these reasons, the City of La Quinta access at Jefferson Street at the Corsica Gate. The City of La Quinta Indio s request for the full turn acce decision is made t facilitate the request from the City of Indio; however, the regrets not bung able o 9 for public safety.you ou for your time and understanding in this matter. Sincerely, r•- ^ r' , °3 1 Thomas P. Genovese, City Manager 294 onorable Mayor and Members of the City Council _ iA z, C.C. The H Y < Chris A. Vogt, Public Works Director/City Engineer Allyn Waggle, le, Deputy Executive Director for CVAG Sea-06-01 10:05am From-RUTAN i TllP, + • T- ATTACHMENT 9 �pNSUt-TING AugusT 001 • is y 14 a'eu, �. . pµbjjc -Works DircclOr city of Indio 100 civic ceal :retail India, CA 922062 SubjcCt• �TSQY1 SrrccL1C0r!ACa Gale Tulllp �oYe�ie71�S . 1 f �] De:s Ferry. 09-86-61 u_ p c F. Tcpxd1T1�' L%C p)aDmiY»'-' cTid { /SDI�Il e7 lS 1ii T` OTIs� •d trio rCqucsT of zhv.ity .art- y w _ Co:s:c� /�� '�'h..S T; SP Zc inielse�jlOTI O efzc; Sou Street =d Pr for T�I'�.in� m4Ye�e�Ts r��ird to Z_ (P--:I-rlco�a Frojcc�j. .r and I dcsj for c a tract to The City o f La Quu3tr. a oT the preli�in�ry 1 c ed RAF Co��sulT3na was undo n o rnrnt Tr- rya rncc'iina5 Wc1c c:0ndu t ' a effe:Cav Stxeet. ,1012jhly Proleci Deu I p _ the �v�de�,�n� of • Since raised cdia� �'�rC 10 D` z � � 'n a esi roccSS jo discuss issues xe-Iatrd in the project. to Icfrz�ou d �in.,.� t� d � p • o e • ssLc� d1SC1255c6 W 3S iU�3-.1�� 4moveracat aC C�-`s O1'1 . consr�- uctedl the pro)cct, one f phase RB-F d acted fne Car-S'c� • ' de row. �uxlxlp the Fre�i�i-nay desim ph Sl7ree� o�-n �h.. v��ou.s s� t r desl ncd -this z�: nTri becja'e Gale srraet 10 havc fall umesuzcied WDiD9 movcl�� - - ceess et Corsica Gale. • had a scri ed cdian u:th full 11rics�lCTCd a . . r&Q1 tc the p:oae,Cz Jeff -.on h p P • - Team G= rcvicw � November 1998. - 4e I - a dcsl T - opt ��as s1;br�u�tcdia thcP��jec� _ e..m � � Tc ort TAc prc,ImzTt r� � �' - �� 199�. �l�e�ts ixotn � P z cd and swbrnirtCd as a Tcporz In 3 � r' TCo 3c_pori ti��s fin l� camora a rOYC�rnt. o 'ect inlcl�'rciian full ;u.� Incy _ ,.._ Tile C� Q _� eavitQnxx�e�ta1 docu cot, 1S3c1ud1 0 the bu�j doct»1eA� ti� G� • c zd b � pity of Le Quinle and the eaNi-Tom==Ta P Ltbllc 1zC z: inns tiY crc cQr�d T - nn all Icc rived c fiom �.rle Tch of 1999. Dwin? this he�n-9 process, p ,' o � =� = adopted in M. .- e c ancnt full rumir g Yn v e Rincom Dcvclop;uc-nl, wannno to YOn� t om► Ln _ sic Y c1oF ers QT �.b U. - ti � a f Ali turn move l - tv ou�d not be :� adified in which l responded. l is sho s n Fc:.r:t�tir,t� PE51GN a GONSTRWCTIMN r�.- •G FzA7619SL21= 29C2II&vA 92,4 7� ./mod ��+r � 1 k".cr.3 & nd.3c3 p wv F1 CICn A►M afl.wlti'b /'f P - 04 08 : 59 RECEIVED FROM : + . Sep 06 O1, 10:06am from-RUTAN R LLP, + T-946 P.05/08 F-065 . - r Cc; t.'fie city of L;4 QpizM rc qu bged lhaT RBF pr p`Se � A n� ) C01, dunng consrn4crion of zbc pf-oje on. • p 'a a coris�:ct�on change olde��to �es�Gjleft turn�ov rn��s =cviSedpl2zS Z.ligThc plo,�cci v� �. �e�r»sCd �� 1a-n. as IequeSted mad �ubn�lrLed Gale onto 5outhbo=d Jefferson Street. RB plan • ` �3 Cr for a Con5mcuou Cb�.gc Ordcr. the r0yiSed plan To the CTTy S C0rlSrmCTlon . • .- deli c uae eras p1epued witbQut Adinon2l in Ties o-aSc To yoUT qUtSUQr� �houi 3 this G . . CEQA . Mlysis b6LF, perfo=ed. F1e�e call me- if you have any ,, - . • ' e �ddiciouzl orn ation rcl�Ted to T. �,�rsilonS or requ� process foi the Jeffmon STrcct Proacct, Sincerely, Robert Ross, PB. Vice 13-rc-Sidont cc: Kal. ShijILng ,;min M�d�ss� S :.-ri Aihzdcff' ChnS VC-Ct. Ciry Pf L4 Qlli= �-I:�pD.�Tfti301 a??�o�'Io�1WP�rY1TI1i..enec�•�ccrsi�;at�.� I 09—@6-01 09:00 RECEIVED FROM:+ p.05 Sep-06-01 10:06 en From-P IUCKER LLP, + 6 P.06/08 F-065 RESOLUTION NO. 5342 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIO_ CALIFORNIA, ATPROVING TENTATIVE SUBDIVISION MAP 24445 (Case TH 89 5 277); OAKMONT BUILDERS. WHEREAS, X on May 4, 1989, OAINONT BUILDERS #fled with the Department. of Planning & Development an application for tentative subdivision map approval for 122 single family dWelling lots on property located on the north east corner of Avenue 49 and Jefferson Street and being Assessor's Parcel Number 621-420-005; and WiiEAF.AS, The City processed this case for environmental clearance as nvironmental Assessment 89-5-254 pursuant to the California Environmental L� Quality Act and state and City implementation guidelines; and WHEREAS, the City processed subject tentative map pursuant to the State Sobdlvision Mdp Act and the Subdivision ordinance of the City of Indio; and wliEREAS on August 9, 1989, the Planning Commission conducted a duly advertised public 'hearing,reviewed staff reports, considered testimony both h p for and against t proposed ro sed tentative map, and concluded its proceeding with a recommendation for approval by Resolution 869; and WHEREAS, on September 18 and October 4, 1989, the City Council held b du advertised public hearing on this case, heard testimony both for and ly aga instreceived and reviewed the record of the Planning ccmission, and , concluded the proceedings. NOW, THERE -FORE, THE CITY COUNCIL OF THE CITY OF INDIO , CAI,,IFOM'1 A , HEREBY RESOLVES: z roved based on the following findings: That Tentative Map 24445 is a pp 1 1. That Tentative Tract Map 24945 (Exhibit "A" attached hereto) be aPpe°dean as modified ley these conditions for two years unless otherwise extended by the CityCouncil pursuant to State law and City subdivision regulations. 2. The Developer shall reconstruct Avenue 49 0l bg the propertyand a 5' wide frontage to 12, south of the centerline including curbe gutter. sidewalk and connecting pavement. shall mike all required improvements on Jefferson Street 3. The Developerutters, side which includes constructing median island, curb, 9 connecting pavement, landscaping and street lights. RECEIVED FROM:+ P•6E 09-86-61 09:06 294 r Sep-06-01 10:06am From- TUCKER LIP, + 6 P -OUDS F-065 velo er sha-L1 provide a ruinimum six f 00t . W'c'L 4. TYtat the De P landscaped strip along the prod automatically irrigated, P Jefferson Street and Avenue 49 street frontages. 5• That the Developveld er shall provide one tree (minimum 15 gallonne 'Ze) every 35 lineal feet in erimater landscaped area an ° per the site per of Indio' s Street Tree lot on the interior cf Policy• 6' minimum interior 6. That the Developer she construct a b' h1QYimetEr of the project height) decorative block wall around the p and along Street "A" per Exhibit C - 1. That the Developer r $hall construct decorative block uall=� along t sideyaro property he line - adjacent to the street - of Lots 12, Pert 103, 104, 98, 108, 109, 122. 99, 24, 25, 60, 59, 64, 69, 135, lib, and 1 prior to the homes on these lots being occupied. shall construct decorative block Walls along loans the d. That the Developer63, b , rear and property lines of lots 12, 13• 29• 0, 64' Y occupied. prior to the homes on these sots being - interior streets shall be constructed to City standards. 9. That all i landsca ing maintenance district be established 10. That a lighting and P p cortmo or the purpose of maintaining the Per lsndsCa ing' f areas, irrigation, block walls, and street lighting- �:alls wherever That .the Developer shall. construct retaining , �� within the 11. T greater oc elevational Jiff erenceS Of opar els. That slopes between lots site and in relation to adjoining shall be less than ten to o»e on rearyards avid sidey2�as- to the Riverside 12. That the Developer shall subrsat , s o a 1fiCe ai.pe plan of this submittal roof County Agricultural Commission oaring plan check. shall be furnished to the City 13. That the Developer shall submit grading plans to the City of Indio Public vorks Department. veto er shall retain surface runoff on site for a 14 , That the De P too --year storm. 5 shall have a minUwult width of 75' when measures from 12 back 15 . That sots 53 of he property line. i6. Trst iota 17 and 35 will be adjusted per City standards for lot width and size of lot. r shall submit street names for planning Commission 11. That the Developer approval prior to recordation of the Final "Ap- thE a 1 icant 18. That if the proposed well site is accepted by an cla�corative block shall provide a air foot high (interior d onto the cal -de -sec. wall around the site With access provided 39, That the Developer shall pay all applicable school and capital ;ur0aact leas at the time of permit issuance . all be required prior to the construction of 20. That design Yevigw sh any homes on the Site. ,. Shall dedicat�c right-of-way' Width to be 21. That the Developer Council on 3ef f erson Street ar►d a 35' determined by the City right-of-waY on Avenue 49. 09-95-01 09:06 RECEIVED FROM:( 29' P.67 tom` i SeP-06-01 10:07aa From-R TICKER LLP, I* + P.06/08 F-065 22. That in accordance with AS 3180 prior to the issuance of a grading permit the applicant shall prepare and submit 8 written report O the planning Director of the city of Indio demonstrating compliance with those conditions of approval and mitigation measures of of is Tentative Tract Map which must be satisfied prior to the issuance the the grading permit. Prior to the issuance of a bvildii�ghpermit planning applicant shall prepare and sla nit a written report Director of the City of Indio demonstrating compliance with those conditions of approval and mitigation measures of this Tentative Tract Map which must be satisfied prior to the issuance va building permit. Prior to final building inspection approval ft a l.icant most prepare and Submit a Written zQport to the Planning PP compliance with Director of the City of Indio demonstrating cow remaining conditions of approval and mitigation measures of this Tentative Tract Map. The Planning Director may require inspection or other monitoring to assure such compliance. 23. The ultimate street improvement and Tight -of -way on Jefferson Stseet ti+sittcn verification shall be determinac3 by the citY Valley �gater District about the is obtai.r�ed from the Coachella relocating and/or paving over t116 location and feasibility Cit staff. The irrigation line, and a recommendation is made by Y ultimate right-cf-way may euceed 51. III That this Resolution shall be effective until October 4, 1991 unless extended by the City Council. PASSED, ApPRoVED, and AmpTED this 4th day of October 1989, by the following vote, to wit: AYES: Councilmen Burrow, Fitzlienry, Hunt, LOP92, Mayor Oakley NOES: None ABSTAIN: None ABSENT: None D p . Mayor City of. Indio, California ATTLST: 1,1w ewi 7•i XARE DODD, City Clerk City of India, California 2a 09-66-61 69:01 RECEIVED FROM + P•66 .r t. 100 Civic Center Mall P.O. Drawer 1788 Indio. CA 92202 TO: 760 . 342-6500 Fax: 760 .342-6556 City Clerk Tel: 760 .342-6581 Fax: 760 .342-6597 City N-Ianager Tel: 760.342-6580 Fax: 760. 342-6597 Development Services Tel: 760 .342-6541 Fax: 760 . 342-6556 Finance Tel: 760.342-6560 Fax: 760 .342-5653 Fire Tel: 760 .347-0756 Far: 760.775-3710 Human Resources Tel: 760. 342-6540 Fax: 760. 342-6597 Police Tel: 760.347-8522 Fax: 760 . 347-4317 Engineering/Building Tel: 760.342-6530 Fax: 760 . 342-6556 Citv Yard Tel: 760-. 347-1058 Fax: 760.347-4190 Senior Center Tel: 760 . 347-5111 Fax: 760.342-6557 AT HMENT 10�. t! .�`�' !r . C Y OF I DIO IT M 2 7 2001 N August 8, 2001 By facsimile and U.S. Mail Chris A. Vogt Public Works Director/City Engineer P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 Dear Chris: In response to your phone call today, requesting that the City of La Quinta and City of Indio jointly accelerate the design and installation. of a Traffic Signal at the intersection of Jefferson Street and Avenue 49'b. The City of Indio would only consider participating in funding and pursuing this if the Traffic Signal at the Corsica Gate (along with the necessary median restoration to the original design that allowed a left turn) was included. Please provide copies of the Jefferson Street Project Change Order Documentation that recently modified the Center Median and eliminated the left turn movement out of Corsica Gate. Also please provide CEQA documentation related to this change in the Traffic Circulation Element. We request this information based on the Freedom of Public Record Information Act. Also please remove the portion of Center Median on the City of Indio half of the street, that you recently installed by Change Order. Indio did not approve this Change .Order, nor was an Encroachment permit obtained. Respectfully, \..-.0 ;'o-�p Terry. Hagen Public Works Director/City Engineer Cc: Hal Schilling Sam Alhadeff Tom Genovese 300 nrt5t. aj 0 ATTACHMENT 11 LA VALLEY ASSOCIATION of GOVERNMENTS COACHEL•Rancho Mira e • Coachella • Desert Hot Springs • Indian Wells • Indio • La Quinta • Palm Desert • Palm Springs 9 Blythe •Cathedral City County of Riverside • Agua Caliente Band of Cahuilla Indians • Cabazon Band of Mission Indians Torres Martinez Desert Cahuilla Indians August 9, 2001 Tom Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quints, CA 92253 Dear Tom: 5`'' letter from the City of Indio regarding the traffic Thanks for faxing over the copy of the June 2 searched throughour files on that project but did not find signal issue on Jefferson Street. I have searc g the copy indicated as being sent from Indio. it could be After reading the letter I understand howinterpreted that CVAG has contributed to the decision of where the traffic signal on Jeffe rson Street should be installed. As we discussed as the funding source for this project; we do not make engineering by phone, CVAG serves g ' ' and • • recent telephone conversations with both Hal Schilling Terry decisions. I recall from my r p 75% of the m concurrence that CVAG would be responsible for up to jurisdictions Hagen that I expressed y alled as art of the Jefferson Street project, wherever the cost of a traffic signal installed p been established es of course that the need for a traffic signal has be chose to install it. This presumes, � through a warrant study, jurisdictions tud the want a signal installed and that alternative funding 's share of the costs, such as improvements required as a sources which would lessen CVAG t been arranged . I never intended for my comments to suggest that condition of approval, have no g CVAG wanted any particular location for a traffic signal on Jefferson Street. •matterand that this letter claj i es the situation. If there is i u'Fr reclate your alerting ire t� this anything further you need, please contact me. Very truly yours, Allyn S. Wagg e Deputy Executive Director xc: Hal Schilling, City Manager, Indio . Corky Larson, Executive Director, CVAG 3 C 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 (760) 346-1127 eFAX (7601 340-5949 02 : 01 Piro FROW is • T-375 ATTACHMENT 12 September 27, 2001 Nor. Chris Vogt, P.E. City Engineer City of La Quinta PA Box 1504 La Quinta, CA 92253 Fte . ■ s is CONSULTING Subject; Yefferson Street/Corsica Gate Dear Chris: JN 20-3 01477 This letter is in response to your request regarding a clarification of my opinions expressed during a recent meeting with the City Manager's of bath Indio and La Quinta. At the meeting there was discussion regarding the feasibiliTy of installing future traffic signals on Jefferson Street at both the Avenue .49 and Corsica gate intersections. These two intersections are spaced 600 feet apart. Although two Traffic signals could be installed and coordinated., I feel the intersection spacing is too close when considering the design speed on Jefferson Street. Therefore it is my opinion that installing two traffic signals is not the best solution for the Jefferson Street corridor. Please call with should you have atiy questions or need additional information. Sincerely, Robert Ross, P.E. Vice President H: \PDATA\3 01477\OFFICE \'%VP WIN\L etters\corsicdsatc3.wpd PI-ANNING ■ DESI 3N 2 PUNSTRUPTiON 74-410 Highwey 111. Palm Deven, CA 92260-4114 11 7E0 346.7481 • Fox 760 3aE.8315 Offices iocmea throu$nout California, Arizona $ Nev&W ■ www.RBFcom 15110160 CPO a *-.$W PBP& C.PP - P7 - = UIVI 1 TWI I 14 : FWD. TR : 7PA - 777 - 71 c;0', hICSMG' � P1 IRI T f • I .If IDVC. O 30t • ATTACHMENT 13 Tq 4 MEMORANDUM TO: Thomas P. Genovese, City Manager Works Director/City Engineer FROM: Chris A. Vogt, Public Y DATE: August 7, 2001 SUBJECT: Jefferson Street/Corsica Gate Turn Movement Limitations The following information is to provide an approximate chronology of the occurrences that affected the change to the median island configuration as described above. Since much of this information was verbal, an actual date is not known. ♦ Early April, 2001: The City first became aware of the design mistake during the staking of the median at Corsica Gate. ♦ Mid -April, 2001: City staff (Public Works Director/City Engineer) contacted the Public Works Director/City Engineer of Indio to inform Indio of the changes to the plan and the limitation of the left turn access from Rincon Norte to Jefferson Street. ♦ April 24, 2041: City staff sent a letter to RBF directing the changes to the plans so that construction may be completed in accordance with La Quinta's General Plan circulation element. ♦ April 26, 2001: RBF revised the plans. April 27, 2001. The • plan revision was transmitted to Granite ♦ Construction. • this month further discussions of the changes ♦ May, 2001. During were condu cted between Indio staff and City of La Quinta staff. June 6, 2001• City of Indio's Public Works' staff stated public ♦ . comments were made at the June 6, 2001 Indio Council Meeting regarding din the left turn movements at the Corsica Gate. • of Indio directed Ron Kranser & Associates ♦ June 14; 2001. The City (RKA) to complete an engineering stud to determine the safety g g y mi • full turn access at the Corsica Gate. RKA Issues regarding a fu 3 0 completed a report dated June, 2001. Page 1 of 2 June 20 2001: The City of Indio's staff presented the RKA report to ♦ ty the Indio City Council during the City's regular council meeting. the June 20 2001 council meeting, the City of Indio's staff Prior to . requested the City of La Quinta staff delay the Jefferson Street project q ty until In dio staff completed their presentation to their City Council. July 24, 2001: The median island changes commenced on Jefferson ♦ Street fronting the Corsica Gate. August 2 2001: The Ci 's surveyor on Jefferson Street re -staked the ♦ ty survey for the median at Corsica Gate per the revised design completed by RBF. Au 3, 2001: Granite Construction placed the revised curb per ♦ gust RBF's redesign. In discussion wTerry with Te Hagen, Public Works Director/City Engineer for the i g odarressi Deputy Public Works Director, City of Indio, City of Indio and Amer M , P y they to the City staff that they were informed of the both admitted y of La Quinta's 2001. Mr. Ross also stated changes to the best of their recollection in April or May, . g or Corsica Gate from the very beginning of that the full turn access was designed f the design process, and he did not recall any request to provide the access. Mr. Amur Modarressi of Indio stat ed he believed a number of residents contacted RBF and requested that their full access would be maintained with the new construction. CAV/dk 30t PROP 7 nf 7 ATTACHMENT 2 Proposed Motion to Reinstall Corsica Gate Full Turn Movement If All Contingencies Are Met Motion to reinstall a full turn movement at Corsica Gate as shown in the original design plans for the Jefferson Street improvements contingent upon all seven of the following conditions being satisfied: (1) The City of La Quinta must receive a letter from RBF Consulting executed by the design engineer that in his opinion and in the opinion of his firm, a full, unsignalized turn movement at Jefferson Street/Corsica Gate is safe. The letter shall define under what condition that might arise in the future that the full turn movement would no longer remain safe. The letter must meet the satisfaction of the Directors of Public Works of both the City of La Quinta and the City of Indio, and must further meet the satisfaction of City Attorneys of both cities. (2) The City of Indio must agree in a written agreement, approved by its City Council, that if and when a traffic signal is warranted at Jefferson Street/Corsica Gate intersection, or upon the occurrence of the condition outlined in the letter of RBF under which the intersection would no longer be safe, which ever occurs first, the City of Indio will reinstall the median at the Corsica Gate as it now exists, at the City of Indio's sole expense. (3) The written agreement with the City of Indio shall provide for a method of notification by the City of Indio to the existing and future property owners and residents within Rincon Norte disclosing the potential future closure of the left turn out of the development. (4) The writtenagreementwith the City of Indio shall provide that the City of Indio shall fully defend, indemnify, and hold the City of La Quinta, its council, its officers and employees harmless from any and all claims and liabilities relating in any way to the intersection of Jefferson Street and Corsica Gate. The form and scope of the indemnification shall be subject to the approval of the City of La Quinta City Attorney. (5) The City of La Quinta would bear the construction cost of restoring the full turn movement, subject to any applicable reimbursement of CVAG. (6) The City of Indio would agree to support the acceleration of the traffic signal at Jefferson Street and Ave. 49. (7) The written agreement with the City of Indio would be subject to the approval of the City Manager and City Attorney of La Quinta. The City Manager would be authorized to execute the agreement on behalf of the City. 305 ATTACHMENT 3 Resolution No. 98-109 1016/98 Page 14 7.3 RECONSIDERATION: Any Council Member who voted with the majority may move a reconsideration of any action at the same meeting or, within seven (7) calendar days, request to the City Manager or City Clerk that it be agendized for consideration at the following meeting. If the seventh calendar day falls on a holiday, then the deadline shall be the next business day. If the motion to reconsider passes then the original item may be reconsidered at that time or agendized for the next meeting which meets any applicable noticing requirements. After a motion for reconsideration has once been acted upon, no other motion for a reconsideration thereof shall be made without unanimous consent of the Council. 7.4 TIE VOTES: Tie Votes shall be lost motions unless an additional motion is made which obtains a majority vote to break the tie. When all Council Members are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal. If a tie vote results at a time when less than all members of the Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by the Council. Notwithstanding the above, if a tie vote results at a time when one or more Council Member(s) are abstaining for reasons other than conflict of interest then, in that instance, the abstention vote shall be counted in favor of the motion thereby breaking the tie vote. 8.1 DEFINITIONS: As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by "resolutions". The term "resolution" in its gener sense will denote any action taken affirmatively via a vote of the Council, other than one taken by ordinance. As used in this City, however, three terms are in general use to denote such (non -ordinance) actions: "resolution "minute order", and 9 �T Technically, all three are equally as motion (thereafter recorded by minute entry). Techn y, q Y legally effective and binding; they just vary in the formality of respective 9 Y memorialization. The most formal is referred to locally as a "resolution". This, in addition to being referenced in the minutes, will be recorded by a separate document, Oct 05 01 03:13p ATTACHMENT 4 ALHADEIFF &SOLAR, LLP 43460 RIDGE PARK DRIVE, SUrrE 270 TEMECULA, CALIFORNIA 92590-3600 MAIN TELEPHONE: (909) 699-7556 FACSIMILE: (909) 699-6191 Offices in San Diego, and Temecula, Calitomle VIA FACSIMILE (760-777-7101) Mr. Thomas P. Genovese City Manager City of La Quinta P.O. Box 1504 La Quinta., CA 92253-1504 October 5, 2001 The Honorable John J. Pena Mayor City of La Quinta P.O. Box 1504 La Quinta, CA 92253-1504 Re: Jefferson Street Access — Rincon Corsica Gate 52001 r SAWEL C. ALMDEFF - SALH10EFF@A.SLAWI .COM OR 6994556 8559.044 Dear Mr. Genovese: We have received a copy of your October 2, 2001 City of La Quinta, memorandum ("Memorandum") discussing the consideration of the turning movement allowance at the intersection of Jefferson Street/Corsica Gate. We understand that this Memorandum constituted a staff report with regard to this turning movement. We also are advised that there was a vote taken at your City Council meeting of Tuesday, October 2, 2001 based upon this Memorandum. Unfortunately Mr. Pena was not present and we understand the vote was a 2-2 vote with Council Members Perkins and Smith voting on one side of the resolution and Council Members Henderson and Adolf votingon the other side of the council resolution. Would you } please be kind enough to provide us a copy of the resolution that was voted upon by those four Councilmembers? The purpose for writing this letter is to bring to your attention a critical and loMn error g g in },our Memorandum. At Page 2, the first sentence reads as follows: In early April 2001, during the construction staking of the median on Jefferson Street fronting Corsica Gate, City of La Quinta staff became aware that the median being constructed provided a full turn movement at the Corsica Gate/Jefferson Street intersection, approximately 580-feet North of the full ttun movement at Jefferson Street/Avenue 49. CAW INDOWS1Desk Wp\Data\CIientsVNDIQ1Casica Gate\Genonse Letter 10.04.doc 307 w rye. t 10-05-01 15:15 RECEIVED FROM: P.02 Oct 05 01 03 : 1 4p Thomas P. Genovese The Honorable John J. Pena October 5, 2001 Page 2 That Memorandum goes on to state at Page 3 in part: "The original design leted. b g P Y RBF was not in compliance with City of La Quinta's general plan. This should have been discovered dwing the original design; however it. was not." Apparently the basis in part for your making that statement is an exhibit prepared b a Y member of the City of La Quinta's staff, Chris Vogt, where he states in that a memo to you dated August 7, 2001, "Earl Aril 2001: the City first bec Y April, � acne aware of the design mistake during the staking of the median at Corsica Gate." We find Mr. Vogt's statement to be incredulous given the fact that it has been repeated iMemorand p� n your um after we lead previously provided to you our correspondence of August 10 and Mr. Ross had also provided to Mr. Vogt his letter of August 7 concerning these issues. As Mr. Ross' letter of August 7th makes very clear: "RBF Consulting was under contract to the City of La Quinta for the preliminary and final design for the widening of Jefferson Street. Monthly Project Development Team Meetings were conducted during the design process to discuss issues related to the project. Since raised medians were to be constructed with the project, one of the issues discussed was turning movement access on to Jefferson Street from the various side roads. During the preliminary design phase RBF depicted the Corsica Gate Street to have full, unrestricted turning movements. It -was designed in this manner because prior to the project Jefferson had a striped median with full, unrestricted access at Corsica Gate." The project design team has received and approved the preliminary engineering design. gn. The environmental impact report was prepared based on preliminary engineering design. n. The environmental document then was filed with the State of California Clearing House as well as presented to all interested parties during the information workshop meeting conducted by the City of La Quinta. Further, CEQA Public Hearings were conducted and the Rincon Developer personally contacted the Consultant (RBF) to verify that a full turning movement would be included at the Corsica Gate in the Final Project Design. The environmental impact report was P then presented to City Council of City of La Quinta. The City Council of Cityof impact La Quinta approved the environmental report and authorized preparation of final design. The final design documents (plans, specifications and engineering estimate) were reviewed, approved and then reconunended by the City of La Quinta Public Works staff for the City Council to authorize for bid advertisement. The project was advertised for construction bidding on June 29, 1999, the City Council awarded the Jefferson Street construction P ro'Jec;t to Granite Construction. p.3 I n JUDe 20012 two years after award of contract, the center median island was ' staked, formed, concrete poured and inspected according to the approved laps and ecification as p p awarded by City Council of City of La Quinta with the provision of unrestricted movement at the intersection in early April 2001, the City of La Quinta Public Works staff (under unilaterallsy 308 10-05-01 15:15 RECEIVED FROM: P.03 Oct 05 01 03 14p p.4 Thomas P. Genovese The Honorable John J. Pena October 5, 2001 Page 3 Protest from Indio} authorized a change order t La Quinta Public Works g o renlol e the newly u'stalled island., " City, . ks staff unilaterally authorized to con The GIt✓ of restricted movements' design. The City construct a new curb island with the � ty of La Quinta City Council should - above - mentioned cha�ige order expenses are not eli know that the gable for any reimbursement by the C on of Governments. _ Coachella Valley Associate I might add, both the City of LaQuinta 'unrestricted and the City of Indio had a access striping in late 1993. There has been n pproved the from the Ci of La o safety or other concerns received t3' Quinta between late 1993 u to April P P 200i . The City of La Quinta was incorrect in identifying adopted in the Ind' ldenfifying the street designation of Avenue �o General Plan 2020. On April 19, 1999 49, as General Plan street. designation for � e Indio City Council amended the General me g tt Avenue 49 (GPA 99-9-26) to "Count E g rated Secondary Rural, The Augmented S"Country state Indio Ranchos Consistingof two I2' g Secondary Rural classification is a countj• paved travel lanes each side with a 13' s road The full right of wayis 66 feet. shoulder and $' traiUpedestriath path. There are no curbs. P For you to suggest that it was only IIl April first recognized b �' Y pr�l 2001 that this turning movement issue g y the City of La Quintass staff defies logic. was g We have previously provided to you a letter R Ross' letter of August y r of August l 0, 2001, as I have indicated Iti g 7th had also been provided to Chfis Vogt�' concerning 2ssues_ On behalf of the City of Indio we respectfully rescinded p fiiI13� request that yotu- Memorandum and clarified as to the critical aspects that w . be Go�uhcil of La Uinta P e have raised in this letter and that the Q be given the true facts with regard City knowledge of the Cityg rd to the circumstances, events and of La Quinta's staff with regard to the Jeff � e t}elleve that failing to I1�c tl�s info Jefferson Street widening project. g information to the City of La Quinta would me upon inaccurate and misleading information because that the City Council acted ecause It did not have d1I tl�e facts before it when it arrived at its decision. In La Quanta's Staff Report, Page 7 first Staff iswas Navin g = paragraph, a claim was made that LaQuinta-)sg difficulty understanding the osition of case, the City of i�ldio has P the City of Indio. This is I of the S been flexible and willing to consider different, • configurations or options, which � r , ferent, alternative would alloy for a left turlh out of Corsica Gate. We respectfully request the following: g 1 • Your Memorandum of October 2 2001 occurred. is corrected to state accuratel Y what has 10-05-01 15:16 RECEIVED FROM: 309 P.A4 Oct 05 01 03: 1 4p p.5 Thomas P. Genovese The Honorable John J. Pena October S, 200 1 Page 4 2. That a new Memorandum and staff report • of LaQuintap be given to the City Council of the Cit for further discussion -at their next meetingy matter. with regard to this particular Please confirm in ATiting that you will take this actin ' n since we believe that it is vital not only for citizens of Indio, but also for both of our cities. Sincerely, Carmtuel C. Alhadeff of SCA/sld Alhadeff & Solar, Lrp cc: Ms. June Greek, City Clerk (for distribution to the La • Quanta City Council) Ms. Katherine Jensen, City Attorney, City of La Quint ' a Ms. Melanie resmire, Mayor, City of Indio Mr. Harold Schilling, City Manager, Cif} ► of Indio 310 pow 1 0-05-01 1 5 : 1 ? -� � � `�� RECEIVED FROM: P.05 ATTACHMEN' tv PO B 15 . Ox 04 78-495 CALLE TAMPICO I.A QUINTA, CALIFORNIA 92253 October 10, 2001 VIA TELECOPIER AND U.S. MAIL Samuel C. Alhadeff, Esq. Alhadeff & Solar, LLP 43460 Ridge Park Drive Suite 270 Temecula, CA 92590-3600 Dear Mr. Alhadeff: (760) 777-7000 FAX (760) 777-7101 The City of La Quinta is in receipt of our letter dated ated October 5, 2001, regarding Jefferson Street Left -Turn Access out of Rincon Development • e opment at Corsica Gate. I will attempt to respond to the questions and comme nts you expressed in your letter in the order you presented them. REQUEST FOR RESOLUTION: • First, there was no resolution presented to the City' Council for action. There was however, a written motion presented to the City' Council for consideration during the meeting in addition to those alternatives ternatives presented in the staff report. This written motion is provided • p ed as an attachment to this correspondence, pursuant to your request. COMMENTS REGARDING STAFF REPORT: • Your comments regarding the City of La Quinta Sta ff Report have been reviewed. Your comments will be provided to the City' Council as part of the staff report regarding this matter, which is scheduled f _ or the October 161 2001 City Council Meeting. 311 GJ Oi2!C9 Samuel C. Alhadeff October 10, 2001 Page 2 a .. • In regard to Street Designation of Avenue 49, the street designation for Avenue 49 in the Indio General Plan 2020 was apparently amended on April 19, 1999 by the Indio City Council. Although the City of La Quinta has a copy of the referenced Indio General Plan, our copy does not reflect this. amendment. The City has not received a copy of the referenced Amendment. Unfortunately, a copy of the Amendment you referenced was not provided as an attachment to your letter. If you wish to have the referenced amendment provided to the La Quinta City Council and Staff, please transmit such to my office. . POSITION/REQUEST OF INDIO • You have stated your opinion regarding the "La Quinta Staff Report, Page 7 P g , first paragraph" regarding the position of Indio. The information provided in the La Quinta Staff Report was based on written information, copies of the Indio City Council tapes of the June 20, 2001 meeting, and conversations with Indio City Staff, including the Indio City Manager. If you would like to articulate Indio s position, I would be happy to transmit it to the La Quinta City Council. A staff report regarding the "Consideration of the Turning Movement Allowances at the Intersection of Jefferson Street/Corsica Gate is being P P prepared for the October 16, 2001 Regular Meeting of the La Quinta City Council. Should you desire a copy PY of the referenced staff report, please contact me and I will a you provide P y copy when it is ready for distribution. The Agenda Item referenced is scheduled on the Business Session section of the Council Meeting. The CityCouncil Meeting is g scheduled for 3:00 p.m. On previous occasions, my contact with the City of Indio regarding this 9 g matter has been the City Manager of Indio. This contact has been requested b both q y Mayors of the respective cities and the City Attorneys from the respective cities. Therefore, until further notification from the City of Indio, I will continue to i ut I ize Mr. Schilling as my contact regarding this matter, including the notification of . 9 the upcoming meeting at which the City Council will consider this matter. 312 Samuel C. Alhadeff October 10, 2001 Page 3 Finally, please find attached a listing of each of the City Council Members and their respective titles and the City Attorney. Please utilize this information in the future when you are addressing and/or transmitting correspondence to the City of La Quinta. Should you have any questions, please feel free to contact me at (760) 777-7100. look forward to your response to the information I have requested. Sincerely, Thomas P. Genovese City Manager cc: Honorable Mayor and Members of the City Council_ r ,d Chris Vogt, Director of Public Works/City Engineer;,/ M. Katherine Jenson, City Attorney Hal Schilling, City Manager, City of Indio attachments: Written Motion City Council and Attorney Listing Proposed Motion to Reinstall Corsica Gate Full Turn Movem ent If All Contingencies Are Met Motion to reinstall a full turn movement at Corsica • Gate as shown in the orig�inal design plans for the Jefferson Street improvements � p s contingent upon all seven of the following conditions being satisfied: (1) The City of La Quinta must receive a letter from RBF Consulting executed by the design engineer that in his opinion and in the opinion ' p ion of his firm, a full, unsignalized turn movement at Jefferson Street/Corsica Gate is safe. The letter shall define under what condition that might arise g in the future that the full turn movement would no longer remain safe. The letter must meet the ' satisfaction of the Directors of Public works of both the Cityof • La Quinta and the City of Indio, and must further meet the satisfaction of CityAttorneys cities. rneys of both clues. . (2) The City of Indio must agree in a written agreement, g Bement, approved by its i City Council, that if and when a traffic signal is warranted ted at Jefferson Street/Corsica intersection, ntersection, or upon the occurrence of the condition • • e condition outlined in the letter of RBF under which the intersection would no longer . _ be safe, which ever occurs first, the City of Indio will reinstall the median at the Corsica Gate as it now exists, at the City of Indio's sole expense. (3) The written agreement with the Cityof Indio ' o shall provide for a method of notification by the City of Indio to the existing and future property owners and residents within Rincon Norte disclosingthe potential p ential future closure of the leis turn out of the development. (4) The written -agreement with the Cityof Indio o shall provide that the City of Indio shall fully defend, indemnify, and hold the City of La its council, its officers and employees harmless from an andliabilities • • y all claims and relating in any way to the intersection of Jefferson Streetg and Corsica Gate. The form and scope of the indemnification shall be subject to the a ' � approval of the City of La Quinta City Attorney. (5) The City of La Quinta would bear the construction cost of restoring the full turn movement, subject to any applicable reimbursement of CVAG. (6) The City of Indio would agree to support the acceleration of the traffic signal at Jefferson Street and Ave. 49. (7) The written agreement with the City of Indio would be subject to the approval of the City Manager and City Attorney of La Quinta. The City Manager would be authorized to execute the agreement on behalf of the City. 314 G��.9 C T 0 4 Sep P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7000 Mayor John Pena Mayor Pro Tern Stanley Sniff Council Member Terry Henderson Council Member Ron Perkins Council Member Don Adolph M. Katherine Jenson, City Attorney T a 0 4ht 4 ArA� COUNCIL/RDA MEETING DATE: October 161 2001 ITEM TITLE: Consideration of an Appointment to a Subcommittee to Meet with the City of Palm Springs Regarding the Multi -Species Habitat Conservation Plan RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: �3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City of Palm Springs has sent a letter to Mayor Pena requesting the City Council select two Council Members to meet with the City of Palm Springs MSHCP Subcommittee. The Palm Springs Subcommittee consists of Mayor Kleindienst and Council Member Jones. The purpose of the meeting is to discuss the MSHCP, its effect upon our communities, and to develop a strategy to ensure that it meets our communities' needs. Staff is seeking possible meeting dates during the month of October or early November. Staff will contact the City of Palm Springs to set up the meeting, unless Council decides otherwise. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Select two Council Members to meet with the City of Palm Springs MSHCP Subcommittee and provide possible meetings dates; or 2. Do not select two Council Members to meet with the City of Palm Springs MSHCP Subcommittee and do not provide possible meetings dates; or 3. Provide staff with alternative direction. 316 G:\WPDOCS\CC Stf Rpts\JtMtPSMSHCP. wpd Respectfully submitted, Jetmunity Herr,�lan Co Development Director Attachment: 1 . Letter from City of Palm Springs Approved for submission by; '4o Thomas P. Genovese, City Manager G:\WPDOCS\CC Stf Rpts\JtMtPSMSHCP.wpd 317 ATTACHMENT City of Palm Siprings Office of the Mayor - 3200 TAquirz Canyon Ways • P--Am Springs, California 92262 TEL (7 60) 323-8200 • FAX i760) 323-9207 * TDD (760) 864-9527 October 01, 2001 Mayor John Pena City of La Quinta 78495 Calle Tampico La Quinta, Ca, 92253 Re: Coachella Valley Multiple Species Habitat Conservation Plan (MSHCP) Dear Mayor Perna: The Coachella Malley MSHCP has been talked about for several years and has the potential to have a long-term effect upon public and private land holdings. Over the past several months, our respective staff members have discussed certain issues which are of concern to both communities. Current MSHCP diagrams show certain areas within our communities as conservation areas which are in conflict with City plans ands in some cases, fully entitled projects. Based upon these issues, 1 believe that a joint meeting between a subcommittee of our City Councils would be beneficial to ensuring that the MSHCP is crafted in a manner.which provides benefits to our communities. The purpose of this meeting would be to discuss the MSHCP, its effect upon our communities, and develop a strategy to ensure that it meets our communities' needs. The Palm Springs subcommittee consists of City Council Member Jones and me. t look forward to meeting with the City of La Quinta to discuss this regional planning issue. Sincerely, • r William G. Kleindienst Mayor co: City Council David Beady, City Manager Dave Aleshire, City Attorney Post Office Box 2743 • Palm Springs, California 92263-2743 318 T a 0 4t a ArA) COUNCIL/RDA MEETING DATE: October 16 2001 Consideration of City Library Committee Formation RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On August 21, 2001, the City Council approved a Memorandum of Understanding (Attachment 1) with the County of Riverside for the provision of City library services. The Riverside County Board of Supervisors subsequently approved the MOU on September 11, 2001. At the August 21, 2001 City Council meeting, the City Council asked staff to explore the idea of forming a City Library Committee, as provided in Section 5 of the MOU. Staff has obtained information from County staff and has placed this item on the agenda for formal consideration by the Council. In a letter dated September 11, 2001, County staff provides a brief description of several city and community -based library groups within the County Library System (Attachment 2) . Although each community's library committee varies in membership, charge and authority, the main objective is to improve local input on library issues. As outlined in page one of the letter, some of the Valley cities with active library groups include Cathedral City, Desert Hot Springs, Indio and Palm Desert. One option the Council may wish to consider is designating an existing group to assume library matters as part of their overall work program. In Cathedral City, 31: one of the roles of the City Arts Committee is to deal with library -related issues. In the City of La Quinta, two existing groups that could potentially undertake a more active role in library matters include the Friends of the Library and the Community Services Commission. The Friends of the Library exists as a private, non-profit agency and raises funds for library purposes and takes an active interest in library operations. The City Council could consider designating a liaison to that body in an effort to improve communication on library matters. This liaison would attend the Friends of the Library meetings, monitor library issues, and report back to the City Council. Minimal or no additional staff time would be required. related to the preparation of meetings, agendas, and minutes given that these tasks are already handled by the Friends of the Library. Another option may be to expand the role of the Community Services Commission to include library matters. One of the tasks of the Commission could be to address library issues as part of their overall function. Additional staff time would be limited given that Community Services staff already posts meetings, prepares agendas and minutes, and ensures the meetings adhere to the Brown Act (as the Commission is a Council -appointed body) . Under this scenario, staff would report on library matters to the Commission, solicit the Commission's comments, and report back to the City Council. Finally, the Council may wish to consider a new stand-alone committee as outlined in the County .of Riverside's letter of September 11, 2001 . This committee, as envisioned by the County, would include: 1) Committee staff - Assistant City Manager or designee, City Library Manager, other County and City staff as needed; 2) Committee members - two City Council Members, City -appointed County Free Library Advisory Committee (CFLAC) representative, Friends of the Library representative, two community members (e.g., local school principal, parent, active library user); and 3) Meeting frequency - bi-monthly. This newly -formed, Council - appointed library committee would be subject to Brown Act regulations and would require additional staff time related to posting/coordinating meetings and preparing agenda packets and minutes. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Designate City representatives (i.e., Council and/or staff) as liaisons to the Friends of the Library group; or 2. Approve assignment of library matters to the Community Services Commission; or 320 002- 3. Approve a Council -appointed City of La Quinta Library Committee; designate Council Member and staff representation; designate community members or authorize staff to advertise to fill community member committee slots; and authorize staff to contact CFLAC and Friends of the Library representatives to fill remaining slots; or 4. Do not approve assignment of library matters to an existing group and do not approve a City of La Quinta Library Committee; or 5. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: 000� le Thomas P. Genovese, City Manager Attachments: 1. Library Memorandum of Understanding 2. Letter from County Staff, September 11, 2001 321 003 ATTACHMENT 1 LIBRARY MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is made and entered into by the City of La Quinta ("City") and the County of Riverside ("County")., WHEREAS, the County has offered to enhance existing library libra services as an alternative to the City exercising its right to withdraw from the County Library System; and, WHEREAS, the City and County desire to enhance the delivery of library services within the City, and have reached an agreement that they wish to set forth in writing in the form of this MOU. The City and the County therefore agree as follows: SECTION 1: TERM This MOU shall take effect on July 1, 2002 and shall remain in effect through and including June 30, 2005. The City and County agree that there is no commitment guarantee, or requirement for the City to extend this MOU. The City may, at its option, request an extension of this MOU as it exists or with modified terms. If the City desires to extend the term of the MOU, the City and County shall negotiate in good faith to extend the agreement. Unless agreed to by the City, any extension to this MOU would use the then existing service levels, building size, etc. as the floor of acceptable standards for future library service. The City fully reserves its rights to withdraw from the County Library System pursuant to existing laws and regulations, effective with the expiration of this MOU or subsequent extensions. SECTION 2: HOURS/DAYS OF OPERATION During the term of this MOU, the La Quinta Branch Library shall be open: a minimum of six (6) days per week including 2 evenings and Sunday; and be open a minimum of 40 hours per week. Daily hours will be set by Riverside County with review and recommendations by the City. If it is determined that the hours need to be changed to facilitate the City residents needs, the City may request a reorganization of the hours. Such reorganization shall not be unreasonably denied by the County; eve effort will be every e made to implement such changes within thirty (30) days written request by the City. Y SECTION 3: COLLECTION The County agrees to spend a minimum of $5,000 for collection materials during each year of this agreement. Any increases in annual collection expenditures are to be consistent with other large branches and the collection shall be increased in size and scope to make it consistent with other large branches. The City shall have the opportunity to participate in the acquisition determinations. All collection materials shall be purchased specifically for the La Quinta Branch Library and housed at the La Quinta Branch Library. Collection materials purchased for the La Quints Branch Library shall be the property of 3 the La Quinta Branch Library and be housed at the La Quinta Branch Library and shall not be permanently transferred or moved from the La Quinta Branch Library without the express written consent of the City. SECTION 4: LIBRARY FUNDING AND SERVICE The County will work cooperatively with City to design, construct and develop a library service plan for a new facility. The County will work cooperatively with the City to apply for grants from the state or other sources to assist in the construction of a new library facility. The County will transfer at least $590,863 in mitigation (or other funds) to the City for construction of a new library facility during the term of the MOU. Of this amount, $200,000 will be transferred by December 31, 2002; $200,000 will be transferred by December 31, 2003; and the balance will be transferred by December 31, 2004. The County will spend on City library services (including facility lease and all other facility expenses) or transfer to the City Library fund a guaranteed percentage of library revenues from City redevelopment pass -through agreements (does not include previously negotiated repayments), the library increment of the property tax, and the City portion of State -funded Public Library Foundation funds. The guaranteed percentage does not include the $590,863 in mitigation or other funds. An example of the funding sources and formula for Fiscal Year 2000-2001 is attached as Exhibit A. The guaranteed percentage per fiscal year will be as follows: Fiscal Year 2002/2003 - 76% Fiscal Year 2003/2004 - 81 % Fiscal Year 2004/2005 - 85% The County shall have an MLS Librarian serving full-time at the La Quinta Branch Library. Estimated annual expenditures by the County on library services (does not include facility lease or other facility expenses) shall total at least $220,000, generally distributed as follows: Labor and benefits $1709000 Automation Services $ 17,000 Courier Services $ 5,000 Shared Costs $ 18,000 Administrative Costs $ 51000 Materials $ 59000 County will work cooperatively with the City on library expenditures. The remaining balance shall be used to enhance the collection, furnishings, and equipment needs at the La Quinta Branch Library, or will be transferred to the CityLibra Fund. Count will Library y present revenues and expenses to the City for review prior to transferring funds to the City 321I 00f Library Fund. The first transfer to the City Library Fund will be made by February Februa 15 of each fiscal year. A second transfer will be made by June 30. A final reconciliation shall be completed by September 15 of the subsequent fiscal year to allow for any year-end fiscal closing procedures of the County. SECTION 5: CITY LIBRARY COMMITTEE In order to enhance City input on library matters, the City may create a CityLibrary ry Committee ("Committee"). The purpose of the Committee shall be to review library operations and make recommendations on library operations including, but not limited to collection purchases, equipment purchases, hours -of operation, building location p g ,and other library matters deemed appropriate for review by the Committee. The meetinglocations and times shall be as set by the Committee. The County shall also have representation on this committee. The County and City will consider input from this committee to determine appropriate levels of library service. SECTION 6: CITY WITHDRAWAL FROM COUNTY LIBRARY SYSTEM; STATUS OF LIBRARY COLLECTION, FURNISHINGS, FURNITURE ETC. If the City decides at a future date to withdraw from the County Library System, the City shall be granted the ownership of the then existing collection, equipment, furniture, or furnishings or for any collection materials, equipment, furniture or furnishing purchased prior to or during the term of this MOU for use at the La Quinta branch Library. In negotiations, City and County have agreed that in recognition of the City of La Quinta's contributions to the County Library System over the past , earsCity will be given Y Y full credit for the value of the library collection and equipment and will be granted ownership of the then existing collection and equipment without additional payment. a. To ensure seamless access to the City's library collection by Riverside County Library System patrons, City will strongly consider options to link its automated collection management system with the County's either (i) by contracting with the County for operation of the City's system, or (ii) by the City paying all costs to establish a full interactive link between the City's automated system and the County's; and b. The City would endeavor to become a member of the Inland Library System preserving their citizens' access to holdings in other public libraries in the Inland area (and vice versa). SECTION 7: COMPLETE AGREEMENT Notwithstanding the foregoing, it is intended that this agreement/MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein. 00 Any agreement, alteration, understanding, variation, waiver, or modification of an of the terms or provisions contained herein shall not be bindingu the parties hereto on p unless made and executed in writing by all parties hereto, and if pp , re uiredapproved and q implemented by the La Quinta City Council and the County Board of Supervisors. The waiver of any breach, term or condition of this agreement/MOU b either art Y party shall not constitute a precedent in the future enforcement of all its terms and provisions. The MOU is hereby executed and/or ratified by and between the following authorized representatives of the City and the County. COUNTY OF RIVERSIDE IM Jim Venable Chairperson, Board of Supervisors ATTEST: Gerald A. Maloney Clerk of the Board is Approved as to Form and Content WILLIAM C. KATZENSTEIN County Counsel Ano Deputy, County Counsel Cl : 02 . ATTEST: JViff S. GREEK, City Clerk City of La Quinta, California 1�� EXHIBIT A Example of Funding Source and Formula City of La Quinta Library Revenues Fiscal Year 2000-2001 Property Tax Revenue Estimated Tax Estimated Tax after ERAF shift to State $186,073.16 $975472 $ 97,472 Redevelopment Project 1 Pass through $479,529 $479,529 Project 2 Pass through 1979361 $197,361 State Public Library Foundation Funds $1.657 per capita x Population (26,300) $43,579 Total Library Revenue $ 817 941 Formula: Total Library Revenue x Guaranteed Percentage =Amount to be spent within La Quinta on City Library Services or Deposited in City Library Fund Executive Office County of Riverside \ 9, Mark Weiss Assistant City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Weiss: ATTACHMENT 2 Larry Parrish County Executive Officer September 11, 2001 In light of today's Board approval of the new Memorandum of Understanding concerning library service in the City of La Quinta, I am writing concerning two matters. First, I have some suggestions for a City library committee that advises both the County and the City on library issues. And, second, I am providing the names of Riverside County Library System staff that can assist in designing a new facility and service plan. Each of the 27 communities in our County Library System approaches local input on library issues in a different fashion. Some use a formal City committee; others use one of the library - based community programs such as Partnership for Change or Planning For Results. Not all of our community libraries have a formal committee providing local input, however every library has an active Friends of the Library group that frequently serves a similar function. In all cases, the end result is greater local input on library issues. Existing city and community -based library groups, within the Riverside County Library System are: Calimesa —City Council appointed committee —reports to the City Council (One city council member - ex-officio) Cathedral City —City Arts Committee —deals with library -related issues Desert Hot Springs —Partnership for Change committee Indio —Partnership for Change committee Lake Elsinore —City Council appointed Planning for Results committee - developed a long- range library service plan Palm Desert —City Council appointed committee —reports to the City Council (Two city council members -voting members) Robidoux —Supervisor appointed Planning for Results committee Temecula —City Council appointed library design committee (Two city council members — voting members) Robert T. Andersen Administrative Center 327 4080 Lemon Street 9 12'' Floor • Riverside, California 92501 • (909) 955-1100 • Fax (909) 955-1105 r Weiss Page 2 September 11, 2001 For the City of La Quinta committee, I recommend a City Council appointed committee, with limited authority to approve changes in library service for the City. Major changes would require City Council approval. 1) Committee Staff City —Assistant City Manager or designee Library —City Library Manager (County Librarian, Desert Zone Manager, other County Staff and other City Staff would be available if needed) 2) Committee Members Two City Council members City -appointed CFLAC representative One member selected by the Friends of the Library Two additional members selected by the City Council (local school principal, parent, active library user, etc.) 3) Meeting Frequency Bi-monthly In addition to myself, other County Library staff to work with the City on library design, planning and funding are the following: Barbara Bowie —Desert Zone Manager Mark Smith — Deputy Library Administrator Gordon Conable — Library Administrator If you have any questions about any of the above, please contact me directly at (909) 955-1111. Sincerely, Gar M. C�as Y Riverside County Librarian Copy to: Supervisor Roy Wilson Gordon Conable, LSSI Robert T. Andersen Administrative Center 326, 4080 Lemon Street • 12t' Floor • Riverside, California 92S01 • (909) 9S S-1100 • Fax (909) 9S S-110S n T a 0 444t 4 Qum& COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Consideration of a Donation of a Mural and Curtains From the "Friends of the La Quinta Senior Center" RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 0.5 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation of a mural to be painted on the back wall -of the stage area of the La Quinta Senior Center and a curtain system for the stage from the "Friends of the La Quinta Senior Center" to the La Quinta Senior Center. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The "Friends of the La Quinta Senior Center" (Friends) would like to have a mural depicting the history of La Quinta (Attachment 1) painted on the back wall of the stage area of the Senior Center. This would be visible during the time that the stage was unused. The Friends would also like to donate a curtain system for the stage area that would be used to cover the mural during the times that the stage is being used. The Cultural Arts Commission reviewed the request for the mural at their September 13 meeting and is recommending the project for City Council approval. The Friends are not requesting funds from the City for this project. The artist, Susan Evans Smith, was selected by the Friends for the mural project. 329 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation of a mural to be painted on the back wall of the stage area of the La Quinta Senior Center and a curtain system for the stage from the "Friends of the La Quinta Senior Center" to the La Quinta Senior Center; or 2. Do not adopt a Resolution of the City Council accepting a donation of a mural to be painted on the back wall of the stage area of the La Quinta Senior Center and a curtain system for the stage from the "Friends of the La Quinta Senior Center" to the La Quinta Senior Center; or 3. Provide staff with alternative direction. Respectfully submitted, . V, Dodie Horvitz, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Proposed Mural 330 G 0 S:\Community Services\CCReports\CC.160.Mura1 Donation.wpd RESOLUTION NO. 01- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A GIFT WHEREAS, on October 16, 2001, the "Friends of the La Quinta Senior Center" generously donated to the La Quinta Senior Center a mural to be painted on the back wall of the stage area of the La Quinta Senior Center and a curtain system for the stage; WHEREAS, the gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: The City of La Quinta hereby accepts the donation of a mural to be painted on the back wall of the stage area of the La Quinta Senior Center and a curtain system for the stage from the "Friends of the La Quinta Senior Center" to the La Quinta Senior Center. vote: PASSED, APPROVED, and ADOPTED this 16th day of October with the following AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: KATHERINE JENSON, City Attorney City of La Quinta, California 331 G�3 S:\Community Services\CCReports\CC.160.Mura1 Donation.wpd ATTACHMENT1 332 T a 0 444t 4 4a i2OWA� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 16, 2001 CONSENT CALENDAR: Consideration of Placing a Special Tax for Public Safety Enhancements on the March 5, 2002 Ballot RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: 1. Authorize staff to prepare an Ordinance for City Council consideration on November 6, 2001, (which is a prerequisite for placing a special tax initiative on the March 5, 2002 ballot), and direct staff to include one or more of the following components in the enabling Ordinance: Fire Component Staff has provided projections for a special tax with a single family dwelling rate in the first year of $ 83.10. With a 3% inflationary clause, it is estimated that this tax will generate sufficient funds for increased fire and paramedic services through Fiscal Year 201 1 /12. Police Component Staff has provided two possible scenarios for a special tax to help fund police services: Scenario 1: A special tax with a single family dwelling rate in the first year of $146.32. With a 3% inflationary clause, it is estimated that this tax rate would create a cumulative funding shortfall by Fiscal Year 201 1 /12 of approximately $6.36 million. Scenario 2: A special tax with a single family dwelling rate in the first year of $185.16. With a 3% inflationary clause, it is estimated that this tax rate would generate sufficient revenue to slightly exceed the additional costs projected over the next ten years. Sunset Clause The City Council may elect to include a sunset clause in the tax initiative. 333 Inflationary Clause The City Council may elect to include an inflationary clause in the tax initiative. The tax rate estimates which have been provided include a 3% annual increase to offset inflation. 2. Authorize the use of funds in the amount of $ 55,000 from the General Fund Emergency Reserve to offset the estimated costs associated with placing the special tax initiative(s) on the March 5, 2002 ballot. FISCAL IMPLICATIONS: Costs Associated With Placing a Special Tax Initiative on the Ballot Costs for MuniFinancial to develop the tax formula and manage the implementation of a public safety tax are estimated at $1 5,000. Costs associated with the County election services are estimated at $12,000. Costs associated with a public education and community outreach program depend on the materials and services provided. Staff is proposing a budget of $25,000. Legal Costs associated with placing a Special Tax on the ballot are estimated at $ 3, 000 . Total costs associated with placing a Special Tax on the March ballot are estimated at $ 5 5, 000. Since these are not budgeted items, funds would have to be appropriated from the General Fund Emergency Reserve. Fire Component Based on the final report, if the Special Tax is passed by two thirds of the March voters, which taxes single family residential units at $83.10 and multi -family residential at $50.50 a unit it would generate approximately $1.46 million in the first tax year. The complete breakdown of proposed tax rates by land use is included as Attachment 1. These funds would be used for operations only, and when added to the current funding sources of Structural Fire Taxes and Redevelopment Pass Through monies, will provide sufficient funding to operate three fire stations, with three persons on the engine and a City-wide paramedic squad. Construction funding for the third fire station would be obtained from other sources (staff will be presenting an amended Developer Impact Fee with a fire station component in the near future for City Council consideration) . If so directed by the City Council, a 3% inflation factor would be included in the language of the proposed tax for subsequent years. A special tax budget projection 33� table through Fiscal Year 201 1 /12 (which includes a 3% annual inflation factor) is included as Attachment 2. The aforementioned table depicts that early year surplus funds are carried over to offset later year deficits for a net result of a slight cumulative surplus over the ten year period of $29,144. Police Component Scenario 1: Based on the final report, if a Special Tax for police services is passed by two thirds of the March voters, which taxes residential units at $146.32 it would generate approximately $1.85 million in the first tax year as depicted in Attachment 3. This funding would be in addition to the $3.8 million that the General Fund would continue to contribute towards police services on an annual basis. If a 3 % inflation factor is included in the language of the proposed tax for subsequent years, by Fiscal Year 201 1 /12 a cumulative additional impact on the General Fund of approximately $6.36 million would occur as depicted in Attachment 4. That is to say, that a special tax passed at this rate would not generate enough funds to cover all the estimated cost increases over the next ten years. In year seven, the shortfall would begin and continue to increase yearly which would result in a cumulative projected shortfall of $6.36 million by year ten. Scenario 2: Based on the final report, if a Special Tax for police services is passed by two thirds of the March voters, which taxes residential units at $185.16 it would generate approximately $2.33 million in the first tax year as depicted in Attachment 3. This funding would be in addition to the $3.8 million that the General Fund would continue to contribute towards police services on an annual basis. If a 3 % inflation factor is included in the language of the proposed tax for subsequent years, by Fiscal Year 201 1 /12 a cumulative surplus of approximately $387,056 would occur as depicted in Attachment 5. That is to say, that a special tax passed at this rate would generate enough funds to cover all the estimated cost increases over the next ten years, plus $387,056. CHARTER CITY IMPLICATIONS: The City's Charter will provide the City with the definitive ability to include an inflationary clause in the special tax initiatives. The ability to include an inflationary clause based strictly on State legislation is not as defined and could have been subject to challenge. BACKGROUND AND OVERVIEW: At the September 18, 2001 City Council meeting, there was a discussion regarding possible funding sources for public safety enhancements. The minutes from that meeting are included as Attachment 6. Staff was requested to report back to the City Council with final tax rates for consideration of placing a special tax(es) on the March 5, 2002 ballot. The initiative(s) would require two thirds of the voters in the election to support a special tax in order for it to pass. There was also a consensus to split the fire and police components into separate issues so that they could be considered 335 individually by the voters if both initiatives are placed on the ballot. There was also r �::3 v a consensus to place a ten year sunset clause on any special tax. Fire Component In response to the above, staff requested MuniFinancial to prepare final estimates on the amount of tax necessary per residential parcel, to generate approximately $1 .4 million for the first year for fire services. The $1 .4 million represents the difference between the currently available funding (generated by Structural Fire Taxes and Redevelopment Pass Through funds), and the costs to staff three fire stations with three persons* on the engine, and one City-wide paramedic squad. (Currently the City only has two fire stations with two persons on the engines and no paramedic service other than that provided by AMR) . A summary of the projected additional costs for the enhanced services and the funding available from a special tax for Fiscal Years 2002/03 through 201 1 /12 is provided as Attachment 2. This table includes a 3% annual inflationary factor on the tax rate and a 5 % annual increase in the operational costs. The revenue surpluses in the first six years of the special tax are used to offset the deficits in the last four years. Using this methodology, the table depicts a slight cumulative surplus over the ten years of $ 29,144. Staff is currently having discussions with the County with regards to sharing some of the costs to operate the City's new third station, since the station will have first response duties into the Bermuda Dunes area if the County does not re -open Station 31. Staff has also initiated discussions with neighboring cities and the County regarding the possibility of sharing the costs of a ladder truck company to be located somewhere in the eastern part of the Valley. These discussions are at the preliminary stages and the possible financial impact has not been incorporated into the current estimates, although it is not anticipated that the outcome of the discussions would have a significant impact on the expenditure projections. The final estimates prepared by MuniFinancial indicate that a special tax which included a single family residential parcel tax of $83.10 a year and a multi -family unit tax of $50.50 would generate approximately $1 .46 million annually. Non-residential parcels and vacant parcels are included and their respective rates are shown in Attachment 1. The residential/nonresidential split is based on fire department data which indicate that approximately 70% of calls for service are to residential properties. *The third person will also be a firefighter/paramedic 336 ILI" : Police Component The current Fiscal Year police budget is $3,763,1 18 and, with the exception of several grants is supported solely by the general fund. A ten year staffing projection forecasts the number of sworn personnel increasing from 29 to 44 and the annual budget increasing to approximately $9.7 million. It should be noted that the projected increases do not reflect a service enhancement, but are the costs associated with maintaining the current level of service for an increased population. The final estimates prepared by MuniFinancial indicate that a special tax which included a residential parcel tax of $146.32 a year would generate approximately $1.85 million in the first fiscal year. Developed commercial parcels and hotel units will also be subject to the special tax and are included in Attachment 3. The residential/nonresidential split is based on police department data which indicate that approximately 97 % of calls for service are to residential properties. Vacant parcels would not be subject to the special tax for police services. Options The following table represents the options available for a special public safety tax(es) for single family dwellings utilizing the final numbers. As a point of reference, the City currently assesses $35.60 per parcel for the Lighting and Landscaping District. Option 1: Fire and Police Component Fire Component $ 83.10 Police Component $146.32 (Scenario 1) Total New Tax $ 229.42 Option 2: Fire and Police Component Fire Component $ 83.10 Police Component $ 185.16 (Scenario 2) Total New Tax $ 268.26 ,Option 3: Fire Component Only Fire Component 83.10 Total New Tax $ 83.10 Option 4: Police Component Only (Scenario 1) Police Component $146.32 Total New Tax $146.32 337 Option 5: Police Component Only (Scenario 2) Police Component $185.16 Total New Tax $185.16 Public Education and Community Outreach An important component in receiving voter approval for a special tax is community outreach and education. Included in the recommendation is a proposed budget for services supplied by MIG with a cost not to exceed $25,000 for outreach services. The City staff had placed an ad in the newspaper to determine whether persons would be interested in volunteering with regard to the tax measure and the public outreach program. Eight persons have expressed interest in volunteering. The staff is recommending that no formal action be taken by the City Council with regard to the formation of any citizens' or advisory group task force. The staff recommends that those who have expressed interest be placed in contact with each other, and that any additional persons who express interest be provided with the appropriate contact information. The staff will make the community outreach information available to those persons who have expressed interest regarding the matter, and to all other persons who request it. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. A. Authorize staff to prepare an Ordinance for City Council consideration on November 6, 2001, (which is a prerequisite for placing a special tax initiative on the March 5, 2002 ballot), and direct staff to include one or more of the following components in the enabling Ordinance: Fire Component Staff has provided projections for a special tax with a single family dwelling rate in the first year of $83.10. With a 3% inflationary clause, it is estimated that this tax will generate sufficient funds for increased fire and paramedic services through Fiscal Year 201 1 /12. Police Component Staff has provided two possible scenarios for a special tax to help fund police services. Additional costs over the next ten years associated with maintaining the current level of service, are estimated at $32 million. Scenario 1: A special tax with a single family dwelling rate in the first year of $146.32. With a 3% inflationary clause, it is estimated that a tax at this rate would fall short of covering the estimated cost increases ($32 million) by approximately $6.36 million. In other words, in addition to the $3.8 million that 33� the General Fund is projected to contribute annually over the next ten years towards police services, it would be negatively impacted by an additional $6.36 million if a special tax was passed at this rate. Scenario 2: A special tax with a single family dwelling rate in the first year of $185.16. With an inflationary clause, it is estimated that this tax rate would generate revenue which would exceed cost increases over the next ten years ($32 million) by approximately $387,056. Sunset Clause The City Council may elect to include a sunset clause in the tax initiative. If a sunset clause is incorporated into the special tax, staff will have to account for the event in its long range financial planning strategies. Inflationary Clause The City Council may elect to include an inflationary clause in the tax initiative. The tax rate estimates which have been provided include a 3% annual increase to offset inflation. B. Authorize the use of funds in the amount of $55,000 from the General Fund Emergency Reserve to offset the estimated costs associated with placing the special tax initiatives on the March 5, 2002 ballot; or 2. Do not authorize staff to prepare an Ordinance for the purpose of placing a special tax initiative on the March 5, 2002 ballot; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director %of Building &Safety A proved for submission by: J Thomas P. Genovese, City Manager Attachments: 1. Table 1. Fire Tax Rates by Land Use FY 2002/03 2. Table 2. Fire Department Budget Projections 3. Table 3. Police Tax Rates by Land Use 4. Table 4. Police Dept Budget Projections Scenario 1 5. Table 5. Police Dept Budget Projections Scenario 2 6. 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N U N ..� N O H O -O N '0 i V N O O _ N C O N Rf > tQ �vC CU 0 O � O O> (D > N NN �0 U U N O O m m Q0 C a ,a O C CL O O M- "c: "CZL - E E 344 r' � E �N N c-N ONWOO O OC NC O N O O U � - 0)0 U vo—Z 0 � m 0� Q c/) ATTACHMENT 6 City Council Minutes 10 September 18, 2001 AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None STUDY SESSION 1. DISCUSSION OF PLACING A SPECIAL TAX FOR PUBLIC SAFETY ENHANCEMENTS ON THE MARCH 5, 2002 BALLOT. Building & Safety Director Hartung presented the staff report. In response to Council Member Sniff, Mr. Hartung advised the preliminary amount for the fire component is expected to satisfy the City's needs for approximately 10 years with a 3 % inflation factor. As for the police component, the $1.6 million amount is the average increase for the next four years. At the fifth year, the City will still be paying $700,000 more a year from the General Fund than it is currently. Council Member Sniff suggested the tax proposals include an equal number of years for fire and police. Council Member Henderson stated she didn't have a problem discussing a fire tax with the citizens for the purpose of increasing the City's fire services to a more acceptable level. She noted neighboring cities have charged a fire tax for years. However, she preferred that police services continue to be funded from the General Fund. She also didn't have a problem talking with the community about an increase to the Landscape and Lighting Assessment District, noting La Quinta's assessment is lower than neighboring cities. Council Member Perkins voiced concern about being able to depend on the General Fund for safety services over the next 8 to 10 years. He preferred a joint safety tax but stated he would support separate taxes to increase fire and police services. He felt the citizens would support it as well. In response to Council Member Adolph, Mr. Hartung confirmed the tax amount for each single family dwelling would be equal and not based on property value. Council Member Adolph stated most of the people he has talked to in gated communities are supportive of a fire tax but only about half of them support a police tax because gated communities are not patrolled by City police. He believed promotion is going to be important, especially for police services, in 345 City Council Minutes 11 September 18, 2001 order to get the citizens' support. He stated he support two separate tax proposals. Council Member Sniff stated he supports having three separate tax proposals - fire, police, and Landscape and Lighting Assessment District. He also suggested the taxes have a sunset clause of 5 to 10 years. Mayor Pena agreed with having a sunset clause. He wasn't sure whether fire and police should be combined into a public safety enhancement tax or proposed separately. He felt most citizens would support a tax for police and fire as long as it is earmarked for public safety, and possibly even an increase to the Landscape & Lighting Assessment District. He suggested rounding the two amounts to $75 for fire and $135 for police and noted La Quinta is one of the last cities in the valley to levy a public safety or fire tax. Council Member Perkins expressed a preference not to include the Landscape & Lighting Assessment District at this time. As for gated communities providing their own patrol services, he noted crimes within those areas are handled by City police. He supported proposing a public safety tax for police and fire services. Council Member Henderson noted 67 % of the vote is required to approve a special tax and that it's difficult to get support when a City is considered successful. She noted the amount proposed for police will not increase police services, whereas the fire tax amount will help upgrade fire services. She supported including a sunset clause and noted the proposed tax amounts are for police and fire services within current City boundaries. Council Member Sniff spoke in support of a November ballot because voter turnout for primary elections in March is smaller. He noted a previous fire/paramedic tax proposal failed at a primary ballot some years ago and that a downturn in the economy might affect public thinking. In response to Mayor Pena, Mr. Hartung confirmed Indian Wells, Palm Desert, and Rancho Mirage have a "fire only" tax. Council Member Henderson spoke in support of placing the tax proposals on the March ballot because the November ballot will include tax proposals from the School District and State. Mayor Pena agreed and noted that would allow the placement of a smaller component on the November ballot if the March ballot fails. 3 4 G City Council Minutes 12 September 18, 2001 Brian Jewitt, of Muni -Financial, noted voter approval in March would allow placement of the special tax on the tax roll in August 2002, whereas approval in November would delay the first installment for one year. Council Member Adolph commented on the difficulty of getting people to understand why a growing City can't afford these services out of the General Fund. Mayor Pena noted the current revenues are "one-time" revenues with no guarantee for next year, whereas the special tax would be a guaranteed revenue stream that could be counted on for budgetary purposes. City Manager Genovese commented on the difficulty of explaining the City's revenue stream to the public. He stated the inclusion of a sunset clause will require additional steps in the long-term financial planning component because it's hard to reduce services once enhanced. Additionally, he noted a 10-year projection for police services will increase substantially more than fire services because police service levels are based more on population growth. Council Member Henderson voiced concern that a "menu" of tax choices may lessen the chances for a fire tax approval. Mayor Pena suggested getting input from the citizens advisory committee on combining or separating the taxes. In response to Council Member Henderson, Mr. Hartung confirmed in order for the issue to be placed on the March ballot, Council will need to make a final decision at the October 16th meeting. Council Member Perkins suggested the involvement of fire and police personnel to promote the tax proposals. Pat McLaughlin, of Moore lacofano Goltsman (MIG), gave a brief presentation on way MIG can work with staff to help identify key people in the community to promote and educate the public on the tax issue. Council Member Sniff suggested public meetings be held as needed. Mayor Pena stated he didn't object to separating the tax issues and allowing the citizens to decide on one or both. He supported moving forward with public education and community outreach, as well as a citizens advisory committee. 347 City Council Minutes 13 September 18, 2001 Council Member Sniff suggested asking people to apply for the citizens advisory committee and Council making the final selections. Council concurred. Council Member Henderson suggested not having a sunset clause on. the fire component. Council Member Sniff supported placing a sunset clause on both components and Mayor Pena concurred. Mr. Genovese asked if Council wanted updated figures for fire and police for 10 years, or the $1.6 million amount for police. He also asked about the term of the sunset clause. Mayor Pena requested staff come back with a report on both the 10 year projection and the $1.6 million amount. After a brief discussion, Council concurred on a sunset clause of 10 ten years. Mr. Genovese noted all education and promotional material would be approved through the City Attorney's office prior to distribution. Mr. Hartung confirmed a budget amount not to exceed $25,000 for education. In response to Mayor Pena, Mr. Genovese confirmed the City will immediately seek applications for the Citizens Advisory Committee. REPORTS AND INFORMATIONAL ITEMS Palm 'ngs Desert Resorts Convention & Visit Authority —Council Member Henderson vised the City should be receivin letter soon from the Director, Mike Fife, offering to e a presentation at a Council meeting on the CVA's plan to refocus their markets area. CVAG Energy &Environment mittee —Council Member Sniff reported the Energy & Environment Committ will be ding a special meeting with CVAG's Executive Committee on Septe er 24th regardin e electrical energy issue. C.V. Mosqui Vector Control District — Counc' ember Perkins reported all of the District's ehicles have new graphic treatments. Manager Genovese advised La Quinta City vehicles will so have new graphics as well. 348 C1 BUSINESS SESSION ITEM: 7 ORDINANCE NO. 362 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AMENDING CHAPTER 11.85 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION I. That Chapter 11.85 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: Chapter 11.85 PUBLIC RIGHTS -OF -WAY- OBSTRUCTING Sections: 11.85.10 Definition 11.85.20 Prohibited acts 11.85.30 Exceptions to provisions 11.85.40 Sign requirements 11.85.50 Nuisance 11.85.10 Definition. As used in this Chapter "loitering" means to delay, linger, or stand by idly in one location. 11.85.020 Prohibited acts. A. Rights -of -way. No person, after first being warned by a peace officer to vacate the premises, or where a sign has been posted in accordance with this chapter, shall loiter, sit, or lie in or upon any public street, sidewalk, curb, crosswalk or other public right-of-way so as to obstruct the free passage of pedestrian or vehicular traffic thereon. B. Buildings. No person, shall after first being warned by a peace officer to vacate the premises, or where a sign has been posted in accordance with this chapter, shall loiter, sit, or lie so as to obstruct or prevent access to any structure or building open to the public. 11.85 030 Exceptions to Provisions. The provisions of this chapter shall not apply when its application would abridge the exercise of a person's rights protected under the first and fourth amendments of the U.S. Constitution, including but not limited to the right of free speech, right of peaceable assembly, and right to object to an unreasonable search and seizure. 11.85.040 Sign requirements. 34 If a sign is used to notify persons of the prohibition herein that loitering in a particular location is prohibited, the sign shall not be less than onesquare foot in total �� to area and shall read WARNING, unreasonable obstruction of pedestrian or vehicular traffic in this area by persons loitering, sitting, or lying is prohibited and Y g punishable as a MISDEMEANOR - La Quinta Municipal Code." in letters not less than two inches in height for "WARNING." Additional lettering shall not be less. than 5/8 inches in height. t 11.85.50 Nuisance. It shall be deemed a public nuisance for any person, after first being warned by a law enforcement officer, or where a sign has been posted in accordance with this chapter, to loiter, sit or lie in or upon any public street, sidewalk curb crosswalk, or other public -right-of-way so as to hinder or unreasonably obstruct the free passage of pedestrians or vehicular traffic thereon or to prevent the free access to the entrance to any building open to the public. SECTION 11. EFFECTIVE DATE: This Ordinance shall be in full force and effectthirt Y (30) days after its adoption. SECTION III. POSTING: The City Clerk shall within fifteen (15) days after passage . p g of this Ordinance, cause it to be posted in at least three (3) public laces designated . p g by resolution of the City Council; shall certify to the adoption and posting of this p 9 Ordinance; and shall cause this Ordinance and its certification, p together with roof g of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED this day of by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: June S. Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM John J. Pena, Mayor City of La Quinta, California M. Katherine Jenson, City Attorney City of La Quinta, California 350 BUSINESS SESSION ITEM: 9 ORDINANCE NO. 363 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ZONE CHANGE, ASSIGNING LOW DENSITY RESIDENTIAL AND GOLF COURSE DESIGNATION TO APPROXIMATELY 382 ACRES, WITH AN EQUESTRIAN OVERLAY TO 40 OF THOSE ACRES, LOCATED IN THE GENERAL AREA SOUTH OF AVENUE 58, NORTH OF AVENUE 60, WEST OF MADISON STREET, AND EAST OF LAKE CAHUILLA. CASE NO.: ZONE CHANGE 2001-102 CORAL MOUNTAIN, LLC. WHEREAS, the City Council of the City of La Quinta, California, did on the 2nd day of October, 2001, hold a duly noticed Public Hearing, at the request of Coral Mountain, LLC. to review a Pre -Annexation Zone Change to allow the pre -zoning of approximately 382 acres, pending annexation to the City, located in the general area south of Avenue 58, north of Avenue 60, west of Madison Street, and east of Lake Cahuilla, more particularly described as: RIVERSIDE COUNTY SPECIFIC PLAN NO. 218, AMENDMENT #1 APNS: 761-100-003, 761-100-005, 761-100-006, 761-1 10-001, 761-1 10-002, 761-110-003, 761-110-004, 761-110-006, 761-110-008, 761-110-010, 761-1 10-013, 761-1 10-014, 761-440-003, 761-440-004, 761-440-008, 7 61-440-01 1, 7 61-440-012, 7 61-440-015, 7 61-440-016, 7 61-440-017, 7 61-440-018, AND 7 61-440-019 . WHEREAS, the Planning Commission recommended approval of Zone Change 2001-102 at its meeting of September 11, 2001, per Resolution 2001-120; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to recommend approval of said Zone Change: 1. Consistencv with the General Plan. Based on the total possible number of units for this project, the proposed zoning designation is consistent with the goals, objectives, and policies of the current General Plan. 35 2. Public Welfare. The proposed zoning designation will not create any conditions that would be materially detrimental to public health, safety, or general welfare in that any future residential development would conform to the required safety standards as set forth by the City of La Quinta and the State of California. 3. Compatibility. As proposed, the zoning designation is compatible with the land use designations on the adjacent properties currently located within the City of La Quinta. The surrounding development in the area is characterized by single family residences around golf course development. 4. Property Suitability. The proposed zoning designation is suitable and appropriate for the subject property in that there are a number of developments in the immediate area which have the same designation and the subject property is configured well for the proposed uses. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby confirm the conclusion that the addendum to the Environmental Impact Report assessed the environmental concerns of the Zone Change; and, 3. That it does approve Zone Change 2001-102 as contained in Exhibit "A" attached hereto and made part of, for the reasons set forth in this Resolution effective upon annexation. PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council, held on this 2"d day of October, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: N JOHN J. PENA, Mayor City of La Quinta, California 352 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 353 Coral Mountain. LLC REPORT/INFORMATIONAL ITEM: 1�o MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 11, 2001 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Abels who asked Commissioner Butler to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Jacques Abels. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planners Fred Baker, Associate Planner Michele Rambo, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: III . CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Abels asked if there were any corrections to the Minutes of August 28, 2001. Commissioner Tyler asked that Page 4, Item C be corrected to read, "...on the north and west sides..."; Page 11, Item #8 to note the motion was made by Commissioners Tyler/Butler. There being no - further corrections, it was moved and seconded by Commissioners Tyler/Butler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None. VI. PUBLIC HEARING: A. Site Development Permit 2001-713; a request of Rancho Capistrano Development Corporation for review of architectural and landscaping plans for three new prototype residential units located north of Avenue 54 and east of Jefferson Street, within Country Club of the Desert. 356 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 1 Planning Commission Minutes September 11, 2001 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the p information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler stated there were only two facades per plan and yet the report states that only Plan One can be built on Avenue 52 and there are 32 houses on Avenue 52 which will limit the number of facades on this street. It should have more variety. 3. Commissioner Butler asked if the Architecture and Landscape Review Committee (ALRC) comments were added to the conditions. Staff clarified they were comments which were not an issue, only something the ALRC wanted the applicant to consider. 4. Commissioner Kirk asked how the applicant will be handling the zero lot line/landscaping lot on the adjoining property. One property owner would be responsible for maintaining the landscaping of the adjoining property owner. Staff stated there would be an easement to allow this. This is typical of most common areas within a country club such as Rancho La Quinta and Miraflores. It is handled in the CC&R's. Commissioner Kirk stated that under the phototypical landscape plan it appears there are wall fountains. Would these be handled by the adjacent property owner, but the water would be connected to the adjacent property owner. Staff stated the applicant could address this. 5. Commissioner Robbins asked why the lot lines could not be moved to the edge of the building so this issue could go away. Staff stated it is approved under their Specific Plan. 6. Commissioners Robbins and Kirk stated they did not understand the reasoning for this. 7. Chairman Abels asked if the applicant would like to address the Commission. Mr. Robert Wilkenson stated that regarding the zero lot lines, they were trying to stay within what had been approved for their specific guidelines. The way it is handled neighbor to neighbor is through an access, or use easement. It is 357 002 G:\WPDOCS\PC Minutes\PC9-1 1-01 .wpd 2 Planning Commission Minutes September 11, 2001 acknowledged prior to purchase so an individual can use the sidev and for decorating with landscaping or fountains without getting permission ermission from the neighbor. This would also be acknowledged in the CC&R's. 8. Chairman Abels asked if there were any questions of the applicant. Commissioner Kirk asked if they would rather change the Specific Plan and not have these easements. Mr. Wilkenson stated it did not matter. It is just a use easement between the two properties. Discussion followed regarding the easement and property owner's use. 9. Commissioner Tyler asked what he thought of requiring the additional facade. Mr. Wilkenson stated he thought there were able to alternate all three plans and two facades each for a total of six different elevations. The renderings show six different color schemes, so he has two different elevations per three plans plus six different color schemes for each one which creates a better mix. Commissioner Tyler stated he agreed on the interior, but if he is limited to what the Zoning Code requires in regard to a smaller one story house, less than 22 feet in height along Avenue 52 there is only one plan that fits. Mr. Wilkenson stated he is unaware of the requirement and did not believe he was within the 22 foot requirement. Staff stated there is a potential for some of the homes to be within the 150 feet right of way of the property line limiting the height to 22 feet. 10. Commissioner Butler stated this was confusing. Avenue 52 has a berm; are there homes on the other side of the berm. Mr. Wilkenson stated there were homes on the other side of the berm and they would not be seen from Avenue 52. Staff stated the Code states that anything within 150 feet of the right of way, is required to have a 22 foot height limitation, even if there is a berm. The applicant could submit an additional elevation which staff would review and approve for Plan 1, or reduce the height of the Plan 2. Mr. Wilkenson stated he would prefer to have the three different plans available and two different elevations and address the height issue. 11. Commissioner Robbins asked if this would take a specific plan amendment. Staff stated he can build Plan 1, or reduce the height of Plan 2 below 22 feet. Discussion followed. 358 003 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 3 Planning Commission Minutes September 11, 2001 12. Commissioner Kirk asked if there was a way out of this. Assistant City Attorney John Ramirez stated he would be hesitant to reply without having the Specific Plan before him. The Commission could make a plausible argument, but he would be hesitant in the absence of having the Specific Plan. 13. Commissioner Robbins asked what has been determined as low profile as stated in the General Plan. Community Development Director Jerry Herman stated 22 feet within 150 feet of the right of way. Commissioner Robbins asked if that was a staff determination, or part of the General Plan. Staff stated it was part of the Zoning Ordinance which was approved by both the Planning Commission and City Council. Discussion followed regarding the tower element on Plan 2 to be approved by staff. 14. Commissioner Kirk asked if Plan 3 is next to a Plan 1 or 2 wouldn't the left side elevation include four windows that look out into the neighbor's sideyard. Mr. Wilkinson stated they will be glass block to let the light in, but not the view. 15. Chairman Abels asked if there was any other public comment. There being none, the public participation portion of the hearing was closed and open for Commission discussion. 16. Commissioner Butler asked if the applicant did an amendment to the Specific Plan, would the berm be an issue. Staff stated that anything could be addressed. Discussion followed. 17. Commissioner Kirk stated he likes the design. The side access for the golf cart is a nice change. It will be a nice asset to the City. 18. Commissioner Butler asked how this issue had not be addressed with the applicant before this point. Staff stated it was discussed Pp with other members of the development team during the Specific Plan preparation. Commissioner Butler stated he liked the design and colors. 19. Commissioner Tyler stated he also liked the plans. 359 004 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 4 Planning Commission Minutes September 11, 2001 20. There beingno further discussion, it was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2001-1 13 approving Site Development Permit 2001- 713, subject to the findings and Conditions of Approval as amended: a. Condition #6: Prior to issuance of a building permit, the applicant shall modify the Plan 2 roof height to a maximum of 22 feet in height along Avenue 52 and provide a third facade to Plan 1, subject to the Community Development Department approval. b. Condition #7: Glass block shall be required on the Plan 4 elevation that faces the adjacent neighbor. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. B. Tentative Tract Map 30092; a request of Barton Properties for review of conceptual parkway landscape plans for a 97-lot residential subdivision p located at the northwest corner of Avenue 58 and Monroe Street. 1 . Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if this project abutted The Palms project along Monroe Street. Community Development Director Jerry Herman clarified the first forty acres at the intersection of Monroe Street and Avenue 58 belongs to the applicants and then there was another forty acre parcel before The Palms. Commissioner Tyler stated his concern was the sidewalk. 3. Commissioner Kirk asked if the request for 40% turf was adequate for staff. Staff clarified it was before the Commission for their direction. 360 005 G:\WPDOCS\PC Minutes\PC9-11-01.wpd 5 Planning Commission Minutes September 11, 2001 4. Chairman Abels asked if the applicant would like to address the Commission. The applicant not being present, Chairman Abels asked if anyone else would like to speak on this item. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Minute Motion 2001-016 approving Tentative Tract Map 30092, subject to the findings and pp g Conditions of Approval as amended: a. Condition #7: Prior to issuance of a grading permit, the landscaping plan shall be revised to show that 25% of the parkway will be turf, subject to Community Development Department approval. C. Site Deve101Oment Permit 2001-710• a request of Cody & Brady, Architects for review of development plans for a permanent maintenance and construction gatehouse located on the south side of Avenue 52, east of the intersection with Washington Street, within the Tradition. 1. Commissioner Kirk excused himself due to a possible conflict of interest and left the dias. 2. Chairman Abels opened the public hearing and asked for the staff report. Associate Planner Michele Rambo presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. There beingno questions of staff, Chairman Abels asked if the applicant would like to address the Commission. Mr. Richard pp representing Brady,, resenting the applicant, stated he was available for questions. Mr. Brady asked that Conditions #36 and #37 be deleted as they are not relevant. Staff stated they could correct this as it did not appear they would be adding any new landscape areas. Staff wanted to be sure the trees would be relocated. Mr. Brady stated they do have one small landscape area which is a planter. Staff stated they would like the applicant to submit a landscape plan for the area for staff approval. G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 6 361 006 Planning Commission Minutes September 11, 2001 4. Chairman Abels asked if anyone else would like to address the Commission on this issue. There being no further public comment, Chairman Abels closed the public participation portion of the hearing and opened the project for Commission discussion. 5. Commissioner Tyler stated he had a concern with Condition #4 as it seems to imply that if, at some time in the future they were to install an entry rejection turning capability, then they could use it for residential use and he does not believe that was ever the intent of this gate. Therefore, he would like everything after "permitted" deleted. Commissioner Tyler stated he was also concerned that enough stacking room is available at the Avenue 52 entrance to handle several delivery trucks at one time. Mr. Brady stated it was designed to allow two 18 wheel semi trucks at a time. Commissioner Tyler stated there has been a number of cars parked along Avenue 52 which he assumed were employees and he wondered why there wasn't enough room inside the development. Mr. Brady stated he would bring it to the homeowners' association attention. 6. There being no further public comment, the public participation, the public comment portion of the hearing was closed and open for Commission discussion. 7. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 2001-1 14 approving Site Development Permit 2001- 710, subject to the findings and conditions as amended: a. Condition #4: delete everything after the word "not permitted". ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. Commissioner Kirk rejoined the Commission. D. Site Development Permit 2001-712: a request of Michael Shovlin for review of development plans fora 23,492 square foot commercial center (Staples) to be located on the north side of Highway 1 1 1, east of Washington Street, within the One Eleven La Quinta Shopping Center. 3 6 2 .. 007 G:\WPDOCS\PC Minutes\PC9-11-01.wpd 7 Planning Commission Minutes September 11, 2001 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins stated there was an inconsistency between the colored elevation and the black and white version in regard to the archway over the Staples entrance. The version in the black and white is consistent with what is currently at the Center and the other is different. Staff stated the arch proposed is on the black and white elevation. The colored elevation is for the sign submittal only, not the arch. 3. - Commissioner Tyler asked if the arcade would project out to the street to match up with the Stater Bros market. Staff stated it was conditioned to match up with the existing shops. Commissioner Tyler stated his concern was that the rear landscaping would not be enough to hide the rear facade of the building. 4. Commissioner Kirk asked if the right elevation would be attached to a future building. Staff stated when a building is proposed it will either be attached, or abutting. Commissioner Kirk asked how the sign was measured. Staff stated it is the entire sign surface, but in this instance, the background is painted so it could be interpreted to just include the letters. If it were a cabinet sign and illuminated the entire background would be included in the sign size. The size allowed by a major tenant is up to 82 square feet. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Dave Smoley, project manager for the site, stated he was available for any questions. 6. Chairman Abels asked if there were any questions of the applicant. Commissioner Robbins stated he thought the rear building elevation was unattractive and asked if the applicant would be willing to improve it. Mr. Smoley stated this had been discussed with staff and this was what the architects drew based on those discussions, which they believe has enhanced the look. The comments made at the ALRC meeting were about the rear 363 vegetation in regard to the fence. The fence parallels the truck G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 8 Planning Commission Minutes September 1 1, 2001 well and they thought the height of the Oleanders at the rear of the property would suffice to mitigate any undesirable appearance of the fence. They did not make any statement that the landscaping would hide the building. They believe the rear elevation is attractive with the recesses, shading, and color variations. 7. Commissioner Tyler asked why they would rather have the fence than a block wall. Mr. Smoley stated it was a Staples prototype and their design request. It was a delivery area that was recessed to serve as an additional screen for the trucks. Commissioner Tyler stated he would prefer a low block wall versus a pipe or chain link fence. Second, what is indicated by the bands at the top of the building. It calls out stucco and he is uncertain what the material will be. Mr. Smoley stated it is a stucco covered foam trim that projects from the wall that is decorative and applied to the block wall, plastered over and painted. Commissioner Tyler asked if it had a geometrical shape. Mr. Smoley stated it did. Commissioner Tyler asked about the landscaping at the base of each column. Mr. Smoley stated it would be consistent with the remainder of the Center. They currently have bougainvillaeas at the base of each column in the Center. Discussion followed regarding the landscaping in the rear of the Center. 8. Commissioner Robbins asked that the applicant place the same triangular shaped lighting accent that is on the front of the building, on the rear of the building to break up the back. Mr. Smoley stated they were wall sconces which are up -lights to wash the wall with light at night. They saw no purpose having these in the rear. Commissioner Robbins stated he was not concerned with the lights, but rather the accent tiles to break up the look. Mr. Michael Shovlin, owner of the Center, stated that in the back of the building they have security lighting. Commissioner Robbins stated he was not concerned that additional lighting be added only that some type of tile inset be added that would mimick the look of the front. Mr. Shovlin stated no other building in the Center currently has that on the rear. Commissioner Robbins stated the Commission should do whatever it can to improve the look of the rear of the Center. Discussion followed regarding the lighting issues and the rear elevations. 364 G:\WPDOCS\PC Minutes\PC9-11-01.wpd 9 Planning Commission Minutes September 11, 2001 9. Chairman Abels stated he liked the entry vestibule facing the south which will help to conserve energy. He also asked if this is a typical size for a Staples store. Mr. Shovlin stated it was approximately 24,000 square feet. In addition, there will be a 31,000 square foot Ross Dress for Less and later a Big 5 Sporting Goods store. 10. Mr. Smoley asked that Condition #38 be changed to match the rest of the Center. Staff stated this should be clarified to read the rear elevation. 1 1. Chairman Abels asked if there was any other public comment. There being no further public participation, Chairman Abels closed the public participation portion of the hearing and opened the meeting for Commission discussion. 12. Commissioner Tyler suggested a wrought iron fence be installed instead of the chain link fence. In regard to the landscaping Conditions, #24, #25, #26, and #27, they no longer apply to this application, and except for the last sentence of #27, should be deleted. 13. Commissioner Butler stated he would like to see the fence anodized or painted to make it look better. As to the landscaping, he agrees there should be something added. 14. Commissioner Kirk stated he thought the application was better than when it was first reviewed and he supports the application. If it needs to be improved on the rear elevation, he would support the other Commissioners in that regard. 15. Commissioner Robbins stated that with the inset tiles similar to what is on the front elevation, it would improve the appearance. He disagrees that there is a way to improve the look of chain link and he would like to see a condition added requiring either wrought iron or some type of pipe that accomplishes the need for security as well as improves the appearance. He asked staff if the Commission had the authority to require them to improve the rear landscaping for the length of the entire Center. Assistant City Attorney John Ramirez stated he saw no problem with this. The Commission has broad discretion in regard to their review. Commissioner Robbins stated he would like to see some type of 365 4W 010 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 10 Planning Commission Minutes September 11, 2001 requirement added that would improve the rear landscaping to hide the building. Also, it should be something other than the Oleanders. This could be left up to staff. Mr. Shovlin stated he has one mile of Oleanders planted, from Washington Street to Adams Street. If he were to increase the water to grow the Oleanders higher, would that help/ When he built the Center he had an approved landscape plan. To change this plan for one store does not seem right. Commissioner Robbins stated that in his opinion, there is no landscaping behind the building. 16. Community Development Director Jerry Herman reminded the Commission that the City is conditioned to install a bike path from Washington Street to Jefferson Street. The City has to work with CVWD to install this and the City does not want to create a landscaping plan that will block the view of the police while patrolling the area. Commissioner Robbins stated he was thinking about some trees and bushes to break up the look. He does not want a solid hedge. Mr. Shovlin stated he had dedicated an easement for the bikepath. 17. Commissioner Kirk stated he thought it would be too much of a burden to require the owner to replace a mile of Oleanders given the investment he has already made in this Center. At the same time it does not look as good as it should, and could. He would suggest they require the applicant to hire an arborist, an expert in trees, to go to the site and work with the applicant to determine whether they need to increase their water use, change the landscaping, add whatever it takes to improve the appearance and have a report prepared for the Commission to be submitted with his next application. 18. Commissioner Tyler asked if they were requiring Mr. Shovlin to change the landscaping, would that not require a Specific Plan Amendment. Assistant City Attorney John Ramirez stated that when the question was originally asked of him, he did not realize the question was posed in regard to the entire Center. He thought the question related to this proposal only. 19. There being no further discussion, it was moved and seconded by Commissioners Robbins/Tyler to adopt Planning Commission Resolution 2001-1 15 approving Site Development Permit 2001- 712, subject to the findings and conditions as amended: 366 oil G:\WPDOCS\PC Minutes\PC9-11-01.wpd 11 Planning Commission Minutes September 11, 2001 a. Condition #35. Prior to issuance of a building permits, revise the building elevations as follows: 1) Replace the chain link with an alternative material such as tubular steel or wrought iron. 2) The rear elevation shall include inset tiles similar to the light sconces along the building facade. b. Condition #38. Modified to refer to the rear elevation. C. Condition #40. Applicant to consult with an appropriate landscape specialist as to the health of the existing Oleanders and suggest improvements. d. Remove all nonapplicable landscaping conditions. ROLL CALL: AYES: Commissioners Butler, Tyler, and Chairman Abels. NOES: Commissioners Kirk and Robbins. ABSTAIN: None. ABSENT: None. Chairman Abels recessed the meeting at 8:28 p.m. and reconvened the meeting at 8:34 p.m. E. Site Development Permit 2001-705; a request of Mary T. Delgato, Kristi Hanson, architect for review of development plans for Las Casuelas restaurant located at the northwest corner of Washington Street and Highway 1 1 1, within Point Happy Commercial Center 1 . Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked the Assistant City Attorney the meaning of the letter just handed them from the attorney representing the site developer. Assistant City Attorney John Ramirez stated it implies there are some conditions in the sale agreements that require a preapproval by the developer, but at this stage it has no impact on the Commission. It is a part of the record in terms of it being received, but has no impact on the Commission's decision. 3. Chairman Abels asked if the applicant would like to address the Commission. Ms. Chrisi Hansen, architect for the project, stated that in regard to the letter received from Mr. Daniel Olivier of the 367 law firm Best Best &Krieger LLP, she has a letter of approval of . G.\WPDOCS\PC Minutes\PC9-11-01.wpd 12 o �. Planning Commission Minutes September 1 1.. 2001 for the elevations in their original submittal to the developer, should the Commission want to see it. The only item they have not submitted to the developer for approval is the sign approval, which they removed from this application. They originally submitted plans including a basement for storage, but found out that this space would be included in the overall square footage for parking which puts them over the amount of square footage they are allowed, so they are deleting the basement. The footprint of the building and the elevations will remain the same. The square footage of the floor space is 7,606 feet and the rear patio space is 1,566 for a total of 9,172 square feet of actual building area, which is within their development agreement. 4. Commissioner Kirk asked if the parking requirement was calculated on seats, not square footage. Staff clarified as this is part of a shopping center; therefore it is governed under the Specific Plan. A restaurant is allowed so many parking spaces within the Specific Plan. 5. Chairman Abels asked if there were any questions of the applicant. Commissioner Tyler stated this was a marvelous building and the architecture would make a strong statement at a very important site in the City. 6. Chairman Abels asked if anyone else would like to address the Commission on this issue. Mr. Dan Olivier, attorney for the developer, stated they were requesting the application be continued to allow them time to review the footprint and size of the building. 7. These being no further public comment, Chairman Abels closed the public participation portion of the hearing and opened the project for Commission discussion. 8. Following discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-1 16 approving Site Development Permit 2001- 705, subject to the findings and conditions as amended: a. Conditions #51 and #52 deleted b. Revise from the Resolution any reference to a sign program C. Revise the Resolution to reflect the correct building size 368 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 13 013 Planning Commission Minutes September 11, 2001 ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSTAIN: None. ABSENT: None. F. Addendum to Riverside county Environmental Impact Report #232 Environmental Assessment 2001-079, and Zone Change 2001-102• a request of Coral Mountain LLC for certification of an Addendum to Riverside County EIR #232; certification of a Mitigated Negative Declaration of Environmental Impact for 40 acres located at the northwest corner of Madison Street and Avenue 60 not included in Riverside County Specific Plan No. 218, Amendment No. 1; a preannexation General Plan designation from County designation MR (Medium Residential - 2-5 units per acre) and GC (Golf Course) as shown in Riverside County Specific Plan No. 218 Amendment No. 1 to LDR (Low Density Residential - 2-4 units per acre); a preannexation General Plan designation from County designation 3A (00.4 - 2 units per acre) to LDR (Low Density Residential) on the 40 acres at the northwest corner of Madison Street and Avenue 50 not included in Riverside County Specific Plan No. 218, Amendment No. 1; a Zone Change from Riverside County designation of SP (Specific Plan) as shown in Riverside County Specific Plan No. 218 Amendment No. 1 to RL (Low Density Residential) and GC (Golf Course); and a Zone Change from Riverside County designation of RA (Residential Agriculture) and W-2 (Controlled Development) to RL (Low Density Residential) and GC (Golf Course) on the 40 acres at the northwest corner of Madison Street and Avenue 60 not included in Riverside County Specific Plan No. 218, Amendment No. 1, for the property located at the southwest corner of Madison Street and Avenue 58. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if the existing abandoned two story house had any historical significance to the City. Staff stated no. 3. Chairman Abels asked if the applicant would like to address the Commission. Mr. Patrick O'Dowell, representing the applicant, stated he was available for any questions. 369 G.\WPDOCS\PC Minutes\PC9-11-01.wpd 14 014 Planning Commission Minutes September 11, 2001 4. There being no questions of staff,, Chairman Abels asked if there was any other public comment. Mr. Brian DeCoster, asked what properties were involved in this annexation. Staff explained the area. Mr. DeCoster stated he jointly owned property in this area with Dr. Kathy Carlson and their concern was whether or not they would be allowed to have horses. He would like to ask that their property be withdrawn from the annexation until such time as the equestrian issues were resolved. He was raising the question because their Assessor Parcel Number was not included in the Public Hearing Notice and should have been if their property was included in the annexation area. They are not interested in an Equestrian Overlay, but zoning that would include horses. 5. Commissioner Kirk asked if their property could be excluded from the annexation until it is verified that all the property owners had been contacted. Staff stated the applicant is desiring to annex his property into the City as soon as possible to develop their project. The Commission can make a recommendation to the City Council that this portion be left in and let them deal with the equestrian issue, or it can be removed and the City Council can determine whether or not to take it out. Staff included it in the annexation because it created a logical boundary for LAFCO to accept. 6. Commissioner Tyler asked how many property owners were objecting to this annexation. Mr. DeCoster stated he was only aware of eight properties that are on Calle Conchita and he does not speak for anyone except himself. 7. Commissioner Robbins asked staff to address the issue of equestrian uses. Staff stated the Residential Zone, R-1 does allow horses on one acre in size. The Assue of equestrian/agricultural uses will be addressed during the General Plan Update public hearings. Staff is proposing to eliminate the Equestrian Overlay and create an Agricultural/Equestrian Zoning District. 8. Commissioner Butler stated that in approving the application, they were in a sense speaking for homeowners that are not represented. Staff stated there could be a potential of 11 property owners. Discussion followed regarding the property involved in the annexation area. 370 015 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 15 Planning Commission Minutes September 11, 2001 9. Commissioner Robbins asked if the annexation went ahead as proposed, how does it affect any current, or future property owner from have horses. Staff stated the current Code states that if there is an existing land use activity that is not permitted under the Code you are allowed to continue that activity as long as you do not abandon it for a year, or more. The issue that has been raised with other property owners in the planning area to the east, is that if they were to stop their activity for more than a year, they cannot get it back. Staff is trying to change this during the General Plan Update. Mr. DeCoster stated he thought his rights were at risk. Commissioner Robbins stated that if Mr. DeCoster were to move onto his property after it was annexed he would not be able to have horses. Staff stated the current Code will allow one horse if there is an acre or more. If there are no horses there, there is no use established. Staff stated that under the current City zoning they would be allowed one horse for each 2.5 acres. Mr. DeCoster stated that under the current County zoning they are allowed more horses than this. If the City wants to continue the annexation with this zoning, the other owners should be contacted. 10. Commissioner Kirk asked if staff was confident that all the property owners had been contacted. Staff stated they were contacted. Mr. DeCoster stated he did receive the public hearing, notice but it did not include his parcel and that is why the others are not at the meeting. 11. Dr. Kathryn Carlson, joint property owner with Mr. DeCoster, stated she was concerned as to when this zoning would take place. If they did not currently have horses on their 2.5 acres, and their property was annexed and they were to move onto their property, they would only be allowed one horse. 12. Commissioner Robbins asked what the County zoning allowed. Staff stated five horses per acre for A-1-20 zoning. Staff stated the County zoning for this acreage is R-A Residential Agricultural. 13. There being no further public comment, Chairman Abels closed the public participation portion of the hearing and opened the project for Commission discussion. 371 016 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 16 Planning Commission Minutes September 111 2001 14. Commissioner Tyler stated their options were to exclude this property and approve Coral Mountain's request, approve the entire request as submitted, or deny the entire request. Staff stated that is basically the options before the Commission. If the Commission keeps the boundaries as recommended by staff and it goes to the Council and they approve the same boundary, then it would be submitted to LAFCO who would conduct their own public hearings. Before it would even be sent to LAFCO a petition would have to be circulated to all the property owners accepting the zoning designations. If the City does not get all the signatures of all the property owners, then it is based on assessed value and percentages. The hearing notices for the City Council public hearing did include all the Assessor Parcel Numbers for all properties affected. 15. Commissioner Kirk asked why the hearing notice for the City Council public hearing was more comprehensive and precise than the Planning Commission hearing. Staff stated the map and description were correct, but not all the Assessor Parcel Numbers were listed. Commissioner Kirk stated that as the Planning Commission was not the final approval, but a recommending body, the property owners would have an opportunity to speak again before the City Council. This would give time for staff to work with these individuals regarding their zoning. Staff stated the proposed Equestrian/Agricultural zoning would be available for public review and comment on September 19, 2001. 16. Mr. DeCoster stated this was a very diplomatic response and certainly sensitive to the concerns raised, although he did not understand how they could approve something that was not correctly noticed. Assistant City Attorney John Ramirez stated that as he understands the facts, the notice was provided to property owners. The issue is that the notice received did not include the Assessor Parcel Numbers but did include the accurate legal description. Assuming that is the case, that is adequate notice. Obviously, one of the property owner did in fact appear and as Commissioner Kirk has stated, there will be ample opportunity to be heard at the City Council hearing. 17. Dr. Carlson stated this does not sit right with her that it would be approved. Even though this is not the final judgement body, it is setting a precedent of five peoples opinion, putting it on paper in 37 2 017 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 17 Planning Commission Minutes September 11, 2001 writing. There are people who trust each one of the Commissioner's opinion and make governing decisions based upon their opinions. 18. Commissioner Butler asked staff what would happen if they approved this excluding this portion; what kind of a problem are they creating. Staff stated all the property owners were mailed a notice. The Commission could make any decision they wanted to and staff would take that recommendation to the City Council ; however, staff will reiterate their initial recommendation. 19. Commissioner Robbins stated he did not believe it was appropriate to move forward without this property being included in the annexation as it creates an island and LAFCO would not approve that. With there being a questions as to how this was noticed, it should be re -noticed with a notice that accurately portrays what the area is and lists the correct Assessor Parcel Numbers and then brought back to the Planning Commission. 20. There being no further discussion, it was moved and seconded by Commissioners Robbins/Abets to continue the application to October 9, 2001. 21. Commissioner Kirk asked the applicant, Mr. O'Dowell for his opinion on continuing the application. Mr. O'Dowell stated this was a time sensitive project and a 30-day delay would affect their future plans for the project. He understands the issues being discussed and appreciates their deliberation over them. These parcels were included with their annexation because it was the proper way to complete the boundaries for the annexation. It is appropriate to move forward and approve this application rather than continue the process which does not void anyone's rights. 22. Commissioner Butler asked what the options were if the owners did not want to be a part of the annexation. Staff stated that depending upon what the percentages showed, they could be forced into the annexation regardless of their objection. 23. Chairman Abels withdrew his second and the motion died. 24. It was moved and seconded by Commissioners Kirk/Tyler to adopt 373 Planning Commission Resolution 2001-1 17 certifying an Addendum to Riverside County Environmental Impact Report No 232. 018- G:\WPDOCS\PC Minutes\PC9-11-01.wpd 18 Planning Commission Minutes September 11, 2001 ROLL CALL: AYES: NOES: None. Commissioners Commissioners ABSENT: None. Kirk, Tyler, and Chairman Abels. Butler and Robbins. ABSTAIN: 25: It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-1 18 certifying a Mitigated Negative Declaration of Environmental Impact for the 40 acres located at the northwest corner of Madison Street and Avenue 60 not included in Riverside County Specific Plan No. 218 Amendment No. 1. ROLL CALL: AYES: Commissioners NOES: Commissioners None. ABSENT: None. Kirk, Tyler, and Chairman Abels. Butler and Robbins. ABSTAIN: 26. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-1 19 recommending approval of General Plan Amendment 2001-079, subject to findings and Conditions of Approval as amended: a. With the removal of the 40-acre parcel at the southwest corner of Mdison Street and Avenue 60 from the application. ROLL CALL: AYES: Commissioners NOES: Commissioners None. ABSENT: None. Kirk, Tyler, and Chairman Abels. Butler and Robbins. ABSTAIN: 27. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-120 recommending approval of Zone Change 2001-102, subject to the findings as amended. a. With the removal of the 11 or 12 lots from the application. ROLL CALL: AYES: Commissioners Kirk, Tyler, and Chairman Abels. NOES: Butler and Robbins. ABSTAIN: None. ABSENT: None. G. Capital Improvement Project 2001-694; a request of the City for review of building elevations and landscape plans for the La Quinta Community Park to be located at the northwest corner of Westward Ho Drive and 374 Adams Street. 019 G:\WPDOCS\PC Minutes\PC9-1 1-01.wpd 19 Planning Commission Minutes September 11, 2001 1. Staff requested this item be continued to September 25, 2001. 2. There being no further discussion, it was moved and seconded by Commissioners Robbins/Tyler to continue this issue as requested. VII. BUSINESS ITEMS: None Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Staff reminded the Commission of the Joint Meeting with City Council on the General Plan to be held on September 19, 2001, at 7:00 p.m. There is also a Joint meeting with the City Council on September 25, 2001 at 5:30 p.m. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Robbins to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held September 25, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:30 p.m. on September 11, 2001. Respectfully submitted, i ty S yer, Executive Secretary City o a Quinta, California 375 020 G:\WPDOCS\PC Minutes\PC9-1 1 -01.wpd 20 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 25, 2001 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Abels who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Jacques Abels. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Associate Planner Wallace Nesbit, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Abels asked if there were any corrections to the Minutes of September 11, 2001. Commissioner Tyler asked that Page 3, Item 10 be corrected to read, "....for Plan 1 ..."; Item 1 1, "...reduce the height of Plan 2... "; Page 8, Item 3, "...to match up with the Stater Bros. Market."; Page 11, Item 18, "...requiring Mr. Shovlin to change..."; Page 14, Item 2, "...asked if the existing abandoned two story house..."; Page 19, Item 26.a. "With the removal of the 40 acre parcel at the southwest corner of Madison Street and Avenue 60 from the application." There being no further corrections, it was moved and seconded by Commissioners Robbins/Butler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None. 376 G:\WPDOCS\PC Minutes\PC9-25-01 .wpd 1 Planning Commission Minutes September 25, 2001 VI. PUBLIC HEARING: It was moved and seconded by Commissioners Tyler/Butler to reorganize the Agenda to take Public Hearing Item "C" and Business Item "A" before Public Hearing Item "B". Unanimously approved. A. Capital Improvement Project 2001-694; a request of the City for review of building elevations and landscape plans for the La Quinta Community Park to be located at the northwest corner of Westward Ho Drive and Adams Street. 1. Staff requested this item be continued to October 23, 2001. 2. There being no further discussion, it was moved and seconded by Commissioners Tyler/Robbins to continue this application to October 23, 2001. Unanimously approved. B. Specific Plan 2000-048. Amendment # 1; a request of Forrest K. Haag for RJT Homes, Inc. to modify development standards and text information for a private residential development on no more than 178 houses on approximately 73 acres located at the southwest corner of Avenue 50 and Jefferson Street. 1. Staff informed the Commission that a request had been received from the applicant requesting this item be continued to October 9, 2001. 2. It was moved and seconded by Commissioners Tyler/Butler to continue this application to October 9, 2001. Unanimously approved. VII. BUSINESS ITEMS: A. Street Name Change 2001-012; a request of Lake La Quinta Communities to set a public hearing date to initiate a street name change for Via Trieste within Lake La Quinta. 1. Chairman Abels asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 377 - - 0 2 G.\WPDOCS\PC Minutes\PC9 25 01 .wpd 2 Planning Commission Minutes September 25, 2001 2. There being no questions of staff or public comment, it was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-121 declaring the Planning Commission's intention to hold a public hearing on Street Name Change 2001-012 on November 13, 2001. VII. PUBLIC HEARINGS - CONTINUED B. Environmental Assessment 96-328 Addendum, Specific Plan 96-028 Amendment #2 and Site Development Permit 2001-709; a request of Bart Rinker for certification of an Addendum to Environmental Assessment 96-328; Specific Plan Amendment to allow 23,184 square feet of retail space on 1.88 acres currently approved for 1 1,010 square feet of retail space and revising the total Specific Plan building area to 118,884 square feet; and consideration of development plans for a 23,184 square foot retail building. 1. Chairman Abels opened the public hearing and asked for the staff report. Associate Planner Wally Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Kirk stated he could not find where turf was identified on the conceptual plan, but did find it in the text and he assumes all the green on the conceptual plan is turf. Staff stated the turf was not denoted on the conceptual plan, but they are requesting to place their retention in the two areas identified. There would be minimal retention in the Dune Palms Road area. The majority of the retention would be to the east side retention basin to comply with the Zoning Code standards. Any further explanation could be given by the application. Commissioner Kirk asked about the Mitigation Monitoring Plan as to whether staff had the Mitigation Monitoring Plan with the compliance check marks for this project and the dates it was checked. Staff stated it would be in the file. Commissioner Kirk asked who was responsible for retaining the record and who was monitoring the Mitigation Monitoring Plan. Staff noted it was the responsibility of the case planner. It is not done on the forms, but the information is kept in the case file. Planning Manager Christine di G:\WPDOCS\PC Minutes\PC9-25-01.wpd 3 378 0 3 Planning Commission Minutes September 25, 2001 lorio stated they are used to monitor the project. Since 19961 staff has simplified them and removed the standard Uniform Building Code and Zoning Code conditions so they are specific to the project. 3. Commissioner Butler asked what the difference was between the two Specific Plans they received. Staff stated the updated Specific Plan was in a legislative format to note the changes made. Commissioner Butler asked if the parapet was to cover the issue of the height and if they reduce the height of the building and expose the mechanical equipment, is it being done by structure or parapet? If it is being done by the parapet, then the inside of the building roof will not have to be lowered and create additional problems. He doesn't want to make an issue of one foot if it means the building itself has to change to accommodate this issue. Staff stated the applicant would address this issue. 4. Commissioner Tyler questioned whether this project would have any impact on the empty gas station at the corner. Staff stated it had no bearing. Commissioner Tyler stated that when this project was originally reviewed, a lot of time was spent on the internal circulation pattern between the gas station and the other retail buildings, plus access through the project site. He does not see any of those issues being discussed at this time. Staff stated the building layout is fairly simple. Other than having north/south access at the driveways on either side of the buildings, there is no other access. Staff showed the circulation pattern on the site plan. Commissioner Tyler asked if area that appears to be a retention basin would be graded out and the retention basin moved to the landscape areas as shown. Staff stated the applicant could better define what would be relocated and how the drainage would be handled. Commissioner Tyler asked how many parking spaces are required versus what is proposed. Staff stated they were required to have 87 and the original use required 36 and they had 56. They are required to supply 87 and they have 89 parking spaces. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Bart Rinker, applicant, stated he has read the staff report and conditions and concurs with all, but has a question on two of them. The first issue is the height of the building as they want it to remain at 23 feet. The storage unit to 379 o� G:\WPDOCS\PC Minutes\PC9-25-01.wpd 4 Planning Commission Minutes September 25, 2001 the south seems to have a height of 28 feet and the fuel bays of the service station are equal to 20-25 feet. In trying to stay in conformity with their neighbors they are trying to hide the mechanical equipment. Second, is the lighting plan. Their initial lighting plans had pole lights at 31 feet which is quite high. They would like to have another light study completed and resubmit it to staff and have the light standards come up to 22 feet. 6. Chairman Abels asked if anyone else would like to speak on this item. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 7. Commissioner Butler asked the height of the originally proposed building. Staff stated there was nothing in the Specific Plan text and staff did not know what the original conceptual elevation height. 8. Commissioner Kirk stated he had question on two of the conditions. First, is the lighting where staff is suggesting the lighting be no greater than 18 feet. If he reads the Zoning Code correctly, he would be allowed to have 22 foot high light pole. Staff stated the Parking regulations does allow up to 25 feet. Staff wanted to make it as low as possible because most of the lighting is on the perimeter, especially along Dune Palms Road where it is within 20-30 feet of the roadway and staff was trying to prevent any light spillage onto the roadway. The applicant is looking for some type of compromise in the height. Commissioner Kirk stated the staff report states the Zoning Code requires the lights to be no more than 18 feet in height or the maximum building height of the zoning district, which he assumes is 22 feet of the setback. Staff stated the 18 feet comes from the section concerning lighting. There is also a standard that will allows them to go up to 25 feet. Staff's concern was the spillage, not the height. 9. Mr. Robert Ricciardi, landscape architect for the project, stated that in regard to the amount of turf to be used, the drawings before the Commission are presentation drawings only. The green area represents planters only. The landscaping plans has been submitted to the Commission. The landscape strip in front of Dune Palms Road will have no retention. All the water will drain G:\WPDOCS\PC Minutes\PC9-25-01.wpd 5 380 0 5 Planning Commission Minutes September 25, 2001 to the strip in the rear of the property. In regard to the parking, they do meet the requirements for Mixed Regional Commercial. Where the parking is needed will depend upon what type of uses go in. 10. Commissioner Tyler asked if the business would have open bays or only open in the back. Mr. Ricciardi stated only in the back; no overhead doors would be in the front. On the rear elevations, the stepping out treatment along the edge will be added to carry it throughout the building. All garage doors will be on the east side. The amount of car parking is substantial. 1 1. Commissioner Butler asked if there would be any security fencing in the rear. Mr. Ricciardi stated there are no plans at this time. 12. Mr. Rinker stated the uses proposed will be auto related retail uses. There are no plans to have mechanical shops. 13. Ms. Lydia R. Shinohara, from Pacific Engineering, civil engineer for the project, stated she has a question regarding Condition #32 to comply with NPDES provisions as it was her understanding this was completed for the entire project for the storm water pollution plan. Senior Engineer Steve Speer stated he would request the condition remain. If it is a mute issue, they would not require it to be done. 14. Commissioner Kirk asked if the words "if applicable" could be added. Staff stated there was no problem with adding the words. 15. There being no further public comment, Chairman Abels closed the public hearing and open the project for Commission discussion. Commissioner Tyler noted corrections that needed to be made in the Specific Plan document. 16. Commissioner Butler stated his only issue was the height. He would prefer they go to 23 feet and not have to reduce the roof line in order to hide the mechanical equipment. 17. Commissioner Kirk stated it was a good project and his only issue is that he did not want light standards higher than the building. As long as the new study shows no spillage he has no issue. G:\WPDOCS\PC Minutes\PC9-25-01 .wpd 6 381. 0 6 Planning Commission Minutes September 25, 2001 18. Commissioner Robbins stated the rear or east side of the building will be visible and is in need of something to break the building up due to the length of the building. He would like to see some architectural detail added to break it up. Mr. Ricciardi stated they had a similar problem on another building in a different complex and they solved this by alternating the height. The colors could go darker to give the relief. They did add tile at the ends to bring some detail around to the rear. They could pop out the bays six inches. Commissioner Robbins stated that on the sign program the letters appear to be hugely out of proportion. Staff stated the sign program was integrated into what was approved last year. There are some size standards. Commissioner Robbins stated that if the size is limited to 50 square feet he is comfortable with the proposal. 19. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2001-122 certifying an Addendum to Environmental Assessment 96-328, as submitted: ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 20. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-123, approving Specific Plan 96-028 Amendment #2, subject to the findings and Conditions of Approval as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 21. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-124, approving Site Development Permit 2001-709, subject to the findings and Conditions of Approval as amended: a. Condition #56: All pole mounted light standards shall be limited in height to 20 feet. b. Condition #59: The building height shall not exceed 23 feet. C. Condition 60: Add "Staff to work with the applicant to increase the articulation on the east side of the facade." G:\WPDOCS\PC Minutes\PC9-25-01.wpd 7 Q 382 7 Planning Commission Minutes September 25, 2001 ROLL CALL: AYES: 'Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report on the City Council meeting of September 18, 2001. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Robbins to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held October 9, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:00 p.m. on September 25, 2001. Respectfully submitted, 4 B ty J . awyer, Executive Secretary City o La Quinta, California 383 i103 G:\WPDOCS\PC Minutes\PC9-25-01.wpd 8 REPORT/INFORMATIONAL ITEM: / rT MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 5, 2001 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architecture and Landscaping Review Committee was called to order at 10:07 a.m. by Planning Manager Christine di lorio, who led the flag salute. B. Committee Members present: Dennis Cunningham and Bill Bobbitt. C. Staff present: Planning Manager Christine di lorio, Principal Planner Stan Sawa, Management Analyst Maria Casillas, Associate Planners Greg Trousdell, Wally Nesbit, Michele Rambo, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. Ill. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of July 11, 2001. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the minutes as submitted. V. BUSINESS ITEMS: A. Capital Property Improvement Program 2001-006; a request of Robert Capetz, Sun Vista Development Corporation for review of a request for an extension to commence work to construct a screening wall and remove and replace landscaping for the property located at 51-370 Avenida Bermudas. 1. Management Analyst Maria Casillas presented the information contained in the staff report, a copy of which is on file in the Community Development Department. GAWPD0CS\ARLC\AI,RC9-5-01.wpd 1 Architectural & Landscape Review Committee Minutes September 5, 2001 2. Mr. Robert Capetz stated he would like time to re-evaluate the application as previously submitted. Committee Member Cunningham stated it was up to him whether or not he resubmit his application. In regard to the wall, it was approved as requested by the applicant at that time. If Mr. Capetz would like to change the work to be done, it was up to him. Following discussion, it was determined the applicant would continue with his request to extend the work commencement date and during that time make a decision as to whether or not to continue with this application or submit a new application. 3. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-031 to extend the time to commence work to October 16, 2001. B. Site Development Permit 2001-705; a request of Kristi Hanson for review of building elevations and landscaping plans for Las Casuelas restaurant located at the northwest corner of Highway 111 and Washington Street within Point Happy Specific Plan. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is . on file in the Community Development Department. 2. Committee Member Bobbitt asked staff to explain the roof tile to be used. -Staff stated they are requesting to use barrel tile. 3. Committee Member Cunningham asked the applicant what they proposed in regard to the tile. Ms. Kristi Hanson, representing the applicant, stated it was up to the developer to apply for a Specific Plan Amendment to the Council for approval. Committee Member Cunningham commended the applicant on the design of the building. 4. Committee Member Bobbitt agreed and asked where the trash enclosure was to be located. Ms. Hanson explained on the plans the location. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-032 recommending approval of Site Development Permit 2001-705, subject to the conditions as submitted. G:\WPD0CS\ARLC\ALRC9-5-01.wpd 2 Architectural & Landscape Review Committee Minutes September S, 2001 C. Site Development Permit 2001-709; a request of Bart Rinker for review of building elevations and landscaping plans for a 23,184 square foot retail/service building located at the southeast corner of Highway 1 1 1 and Dune Palms Road, within the Dune Palms Center. 1. Associate Planner Wally Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Bob Ricciardi, representing the applicant, gave a presentation on the project. 3. Committee Member Cunningham clarified that the staff recommended tile treatment would be added to the columns, but not the building's front elevation. Mr. Ricciardi stated that was what they would request. 4. Committee Member Bobbitt asked what plans were being taken to make sure the mechanical equipment was hidden. Mr. Ricciardi stated this was a taller building and it would have a parapet wall high enough to hide it. Mr. Ricciardi asked that the largest tree they plant be a 36-inch box. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-033 recommending approval of Site Development Permit 2001-709, subject to the conditions as recommended. D. Site Development Permit 2001-710; a request of Cody & Brady Architects for review of building elevations and landscaping plans for a construction gatehouse at Tradition for the property located on the south side of Avenue 52, east of the intersection of Washington Street 1. Associate Planner Michele Rambo presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if the tile would be random mudded. Staff stated a condition could be added to require this. 3. Committee Member Bobbitt asked the purpose of the gatehouse. Staff stated it was for maintenance and construction vehicles. 4. Committee Member Cunningham asked what would be used on 3 8 6 003 G:\WPDOCSVARLC\ALRC9-5-OI.wpd 3 Architectural & Landscape Review Committee Minutes September 5, 2001 the windows. Staff explained the trim would be painted a satin black. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-034 recommending approval of Site Development Permit 2001-710, as requested. It was moved and seconded by Committee Members Bobbitt/Cunningham to take Item "E" last to allow the applicant time to arrive. Unanimously approved. G. Site Development Permit 2001-713; a request of Rancho Capistrano Development Corporation for review of building elevations and landscaping plans for three new prototype residential units located north of Avenue 54 and east of Jefferson Street within Country Club of the Desert. 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham stated the design is in keeping p g with the other buildings. Unless there is something obviously wrong or there was a problem with the design, he believed that within gated communities the market will determine whether or not the design of the houses would be successful. 3. Committee Member Bobbitt stated the style of architecture is different, but in keeping with what is occurring in the desert. To him, the design is somewhat box -like. 4. Committee Member Cunningham stated the chimney stacks need to be dealt with architecturally and built as designed. 5. Committee Member Bobbitt asked why the landscape plans were not included and are these stand alone units with zero lot lines. Staff stated the landscaping would be as submitted in the designs and they were stand alone units. Committee Member Bobbitt stated there needs to be enough drainage in the sideyard so ponding does not occur. 6. Committee Member Cunningham asked if the sideyard 387 G:\WPDOCSUUC\ALRC9-5-01.wpd 4 Architectural & Landscape Review Committee Minutes September 5, 2001 responsibility is given to one owner. Mr. Robert Wilkenson, stated that is what is proposed. Committee Member Cunningham stated it needs to be added to the CC&R's to make it clear to the property owners as well as a disclosure at the time of the sale. 7. Committee Member Bobbitt stated another issue is a swimming pool where the electrical and/or gas lines go through the neighbor's sideyard easement. It should also be disclosed. 8. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-035 recommending approval of Site Development Permit 2001-713, as recommended. F. Tentative Tract Map 30092; a request of Barton Properties for review of conceptual parkway landscaping plans for a 97 lot residential subdivision located at the northwest corner of Avenue 58 and Monroe Street. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked staff to explain the wall. Staff stated it would be six or eight feet depending on the Public Works Department height requirement for the berm, but it would have delineation and be stucco or slumpstone. 3. Committee Member Bobbitt asked if the tract would be custom lots. Staff stated the lots would be sold to individual builders for construction. The applicant was considering resubmitting the map for changes. 4. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-036 recommending approval of Tentative Tract Map 30092, as recommended by staff. H. Capital Improvement Project 2001-694; a request of the City for review of the building elevations and landscaping plans for the La Quinta Community Park. 1. Planning Manager Christine di lorio presented the information 388 005 G:\WPDOCS\ARLC\ALRC9-5-01.wpd 5 Architectural & Landscape Review Committee Minutes September 5, 2001 contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt asked why staff was requesting the change in the tree type. Staff stated to bring a variety of shade trees to the area. Discussion followed regarding the different tree types. 3. Committee Member Cunningham stated the building design was choppy. Architecturally, in that section of town, all of the subdivisions are built with the red tile roof, and the two schools are contemporary. This building looks like a 1972 Clerestory look which does not tie in with any of the other architecture. The maintenance will be high due to the type of use it will have. The building needs to "defend" itself against weather and use. The group storage doors should be metal and have enough color on them to last and not burn out creating more maintenance. He did not like the gable chopped off in the front. It could have a simple hipped roof to keep in style with the surrounding neighborhoods or take a more modern look. He would like to see this tie in architecturally with the City Hall or High School look. A wood trellis is absolutely wrong. It should be metal. Maybe it could be a split -face block to keep it more natural. The roofline is wrong. A flat roof with a raised parapet would be better. The doors need to be a box steel to take the abuse. A series of vents that could be hosed from the ground would be more attractive than the proposed grill work. 4. Committee Member Bobbitt stated he concurred with Committee Member Cunningham's statements. It has a look of the '70's and will be a maintenance nightmare. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-037 recommending approval of Capital Improvement Project 2001-694, as amended: a. Revise the plan to be more compatible with the High School, new school, or City Hall architecture. b. Doors shall be made of industrial steel. C. Wood trellis shall be replaced with a metal trellis. d. Consideration should be given to using a different roof tile G:\WPDOCS\ARLC\ALRC9-5-01.wpd 6 389 OOf> Architectural & Landscape Review Committee Minutes September S, 2001 e. Prior to issuance of a building permit the landscape plan shall be redesigned to show another tree species that flowers during the winter months to be located along Adams Street and at the northeast corner of Westward Ho Drive and Adams Street. E. Site Development Permit 2001-712; a request of Michael Shovlin for Staples for review of building elevations and landscaping plans for a 23,492 square foot commercial building for the property located on the north side of Highway 1 1 1, east of Washington Street, within the One Eleven La Quinta Shopping Center. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Dave Smalley, representing Desert Cities, stated the intent was to provide continuous shade. They did recognize it will obscure the Postal Place sign and would reduce the size so as not to obscure the Postal Place and still provide a shaded walkway. He continued to give a presentation on the project. 3. Committee Member Bobbitt stated he likes the use of the bougainvilleas and asked what the chainlink fence area was. Mr. Smalley stated it was a loading area. Committee Member Bobbitt stated there had been complaints from the property owners to the north regarding the rear architecture. Mr. Smally stated the existing landscaping should block the view. 4. Committee Member Cunningham stated it was compatible with the remainder of the Center and he had no objections. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/ Bobbitt to adopt Minute Motion 2001-038 recommending approval of Site Development Permit 2001-712, as requested. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: GAWPD0CS\ARLC\ALRC9-5-01.wpd 7 390 007 Architectural & Landscape Review Committee Minutes September 5, 2001 A. Staff informed the Committee that the Community Services Department was asking each Commission/Committee/Board to nominate a member to serve on the City's 20th Anniversary Celebration Committee. Following discussion Committee Member Bill Bobbitt was selected. B. Staff informed the Committee there would be a joint meeting with the City Council, Planning Commission, and ALRC on September 25, 2001 at 5:30 p.m. Vill. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architecture and Landscaping Review Committee to a regular meetingto be held on October 3 20 01. This meeting was adjourned at 1 1:24 a.m. on September 5, 2001. Respectfully submitted, ABEY AWYER, Executive Secretary City of a Quinta, California 391 008 G:\WPD0CS\ARLC\ALRC9-5-0I.wpd 8 REPORT/INFORMATIONAL ITEM: /g INVESTMENT ADVISORY BOARD Meeting September 12, 2001 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud followed by the Pledge of Allegiance. PRESENT: Board Members Lewis, Olander, Mahfoud, and Moulin ABSENT: Board Members Osborne, Mitchell and Felice OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Secretary II PUBLIC COMMENTS - none III CONFIRMATION OF AGENDA In response to Vice Chairman Moulin, Mr. Falconer presented a corrected copy of page 11, Authorized Investments and Diversification, of the July 31 st, Treasurer's Report, with changes to the GSE selection being made to coincide with Investment Policy. In response to Vice Chairman Moulin, Mr. Falconer also presented an updated Executive Level Summary to be included as part of Item 6 - C of the Correspondence and Written Material. Board Member Olander asked that a copy of an article on GSE's from Wall Street Journal be discussed under Board Member comments. IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on July 19, 2001 for the Investment Advisory Board. MOTION -.It was moved by Chairman Mahfoud/Lewis to approve the Minutes of July 19, 2001. Motion carried unanimously. 1 392 Investment Advisory Board Minutes V BUSINESS SESSION September 12, 2001 A. Transmittal of Treasury Report for June and July 2001 In response to Board Member Lewis, Mr. Falconer stated that there was not much of a difference from one report to the other and that the City is trying to shorten the maturity and rates have been dropping. Vice Chairman Moulin asked that due to the current situation in America what affect would this have on the market? Board Member Lewis advised that initially we would see the interest rates go down, and see people pull out of the stock market and into the bond market, driving prices up. He also advised that this might cause a typical "panic" sell and realize that the economy is not as bad as perceived and start to move back out of the fixed income range and back into the stock market. Mr. Falconer advised that in December of 1941 through January 1942, it took the market 60 days to rebound. Vice Chairman Moulin advised that the market at that time was already in a depressed state. Chairman Mahfoud also advised of the following historical dates and the affect they had the stock market: 1941, after the attack on Pearl Harbor, the first day of trading the market was down 2.9%; November 22, 1963, after the assassination of John F. Kennedy, the market was closed from Friday to the following Monday, upon reopening on Tuesday, the market was at 4.5%; 1993, the World Trade Bombing, the day the market reopened, it was down . 5 9 % . He advised that there is no way to determine as to what will happen to the stock market. The bond market will be open on Thursday, September 13th,the stock market is expected to remain closed until September 17'. The Federal Reserve is ready to inject liquidity into the market, as well as the European Central Bank, which indicates that from a liquidity standpoint there should be no worries. N 393 Investment Advisory Board Minutes September 12, 2001 In response to Chairman Mahfoud, Mr. Falconer stated that he had a request into the City Manager to invest in commercial paper, but due to the current situation with the market, he decided to postpone any type of investments at least for a week and remain in cash. Chairman. Mahfoud the Treasurer asked what the City would do in the event the funds were needed? Mr. Falconer stated that he attempted to contact LAIF on Tuesday, but it was closed. He was directed to an emergency cell phone numbers and attempted to call and was not successful. The LAI F office was open on Wednesday, September 12tn and we could have received our monies on that date. In response to Vice Chairman Moulin, Mr. Falconer advised that the Dreyfus Sweep Account report has been submitted to the City Manager and is going to Council on Tuesday, September 18, 2001. Upon approval, Staff will be able to sign the documents and get account set up. Mr. Falconer advised that there is currently $5.6 million in money market that was going to be invested in commercial paper, but he will leave it in cash for now. Board Member Lewis asked if there was any reason we could do any type of deficit spending for a couple of days, due to the money being locked up in LAI F and if the there was a need for large cash flow. Mr. Falconer stated that we could work off the float if the need should arise. He also stated that generally two hundred thousand dollars is kept on reserve for emergency needs. Vice Chairman Moulin advised that page 13 should be corrected, of the July 2001 Treasurers Report, Summary of the Investment Activity, GE Capital should read 3.928 % to agree to the lead schedule. MOTION — It was moved by Chairman Mahfoud/Olander to review, receive and file the Treasurers Reports for June and July 2001 as amended. Motion carried unanimously. 3 Investment Advisory Board September 12, 2001 Minutes VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — August 2001 Mr. Falconer advised that as a result of the percentage change in the policy, in June, LAIF was at $8.8 million, and went up to $12.6 million. As of the end of August LAIF was approximately $15 million, due to the percentage increase in LAIF. The current interest rate in LAIF is 4 1 /2%, which is 100 to 120 basis points over the rate on U.S. Treasuries. Mr. Falconer advised on the last page of the Month End Cash Report in the months of July and August the City had a strong amount of building activity. Vice Chairman Moulin asked what fund the building fees were placed in, Mr. Falconer replied that these fees go into the City's General Fund. In response to Vice Chairman Moulin, Mr. Falconer stated that the Developer fees, such as Transportation, Civic Center, Library, Parks etc... are placed into a special revenue fund and are accounted for separately. Vice Chairman Moulin advised that he noticed a slight difference in the classification on the actual column, than Staff had on the monthly Treasurers Report, but that the totals are correct. Noted and Filed. B. Pooled Money Investment Board Reports — June 2001 Board Member Lewis commented on LAIF'S deposit at VIB was 44% capital. Vice Chairman Moulin advised that number was not reassuring and wondered how they are able to come up with that much collateral to secure it. Board Member Olander would like to be able to review VIB's balance sheet. Board Member Lewis stated that if their equity is $ 62 million, (they are a billion -dollar bank) it would be very easy for the bank to come up with the collateral of 110%. He also stated that it is a rather large percentage of equity to have in deposits, even though for LAIF it's not a very big dollar amount, and he believed that it doesn't seem to be in MR 395 Investment Advisory Board Minutes September 12, 2001 a "prudent" investment, especially in a bank that is rated average. Board Member Olander stated that it is a little unsettling, if this is an indication of what is occurring in the CD portfolio of LAIF. Mr. Falconer advised the Board that the July Pooled Money Report had not been received and will be distributed at the next Board Meeting. Noted and Filed. C. Analysis of Investment Percentages by Class and Board discussions regarding LAIF. Mr. Falconer advised that the information provided was to indicate the discussions and actions the board has taken from previous years on LAIF. Noted and Filed. D. Joint Meeting with City Council — September 25, 2001 Noted and Filed. VII BOARD MEMBER ITEMS In response to Vice Chairman Moulin, Mr. Falconer advised that Ms. Mitchell was going to be out of the area for the summer and it was his understanding, if three consecutive meetings are missed, that is cause for dismissal from the Board. As for Ms. Felice, she will be in attendance at future meetings via videoconference. Board Member Olander presented a handout referencing Fannie Mae and Freddie Mac Investments from the Wall Street Journal. Board Member Olander advised that the article suggest that Fannie Mae and Freddie Mac should be independent entities, and should be governed and/or regulated by the Federal Reserve. He went on to state that the agencies do not want to be governed by the Federal Reserve. The two companies have taken over 40% of the mortgage market and have devised some marvelous software, thus crowding out the GE Capitals and some of the other major banks as players. 5 396 Investment Advisory Board Minutes September 12, 2001 Vice Chairman Moulin advised that due to the recent policy changes in GSE's, this protects the City from an over concentration in these investments. VIII ADJOURNMENT MOTION - It was moved by Chairman Mahfoud/Lewis to adjourn the meeting at 6:12 P.M. Motion carried unanimously. S u bm"itted by, L `J Vianka Orrantia Secretary 0 397 REPORT/INFORMATIONAL ITEM: /9 COMMUNITY SERVICES COMMISSION MINUTES September 10, 2001 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Council Chambers of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Michele Boudreau Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) MEMBERS ABSENT: Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Terri DeTamble, Community Services Secretary II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA Staff requests that the 201" Anniversary Committee be added to Business Items. It was moved by Rebich/Boudreau. Unanimous. IV. CONSENT CALENDAR A. Approval of Minutes of July 9, 2001 B. Monthly Department Report for July and July, 2001 It was moved by Commissioners Boudreau/Bechard to approve Consent Calendar as submitted with changes. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Community Park Plans The Community Park plans will go to the Planning Commission on October 16. The Planning Commission will review the environmental studies and this will be the time that public can comment on the park plans. Commissioner St. Johns volunteered to attend the Planning Commission to represent the Community Services Commission at the Planning Commission meeting. It was moved by Commissioners Rebich/Boudreau that Commissioner St. Johns represent the Community Services Commission at the Planning Commission meeting on October 16. Unanimous. S ACommuni Services\CSComm\minutesCSC\CSCMIN.09-10-0 l .w d 398 tY P B. Washington Street Park Name Commissioner St. Johns stated that the neighbors who live in that area should have input as to the name of the park. Commissioner Rebich indicated that historically the City's parks have been named after the street on which they are located. Commissioner Boudreau recommended that the residents should be able to name the park. Park Naming Submittal forms will be distributed to the residents around the park area with a return deadline of October 1 be given so that the submittals can be reviewed at the October 8 Community Services Commission meeting. A press release will be issued to include the City's residents in the park naming process as well. It was moved by Commissioners Rebich/Bechard to solicit park names from the community. Unanimous. C. Youth Workshop Staff gave an overview of the program, with the goal being to determine what students would like to see from the City in way of the programs and facilities. Commissioner Rebich volunteered to attend the first meeting on September 27. Commissioner St. Johns will attend as a School District representative. The Commission would like to have the Mayor attend the meeting if his schedule allows, as he has attended the past Youth Workshops. Staff will check with his schedule. Community Services Director Horvitz and Recreation Supervisor Francisco will represent the City at the Youth Workshop. Discussion regarding the agenda took place. It was determined that pizza will be served, and the City will provide that. A verbal survey vAll be conducted establish a starting point as to the knowledge of the City's programs and facilities. During the introductions, the Commissioners will give a brief history of the Youth Workshop. The goal of the first meeting is to get the students thinking about the next meeting and what they would like to see offered by the City. Staff will prepare a flow chart of the City's organization and where each position fits into the organization. Staff will prepare an outline and present it to the subcommittee of Commissioner Bechard and Rebich for approval. It was moved by Bechard/Rebich to form a subcommittee to review the agenda for the Youth Workshop. C. 20th Anniversary Committee The 20th Anniversary Committee would like to have one Community Services Commissioner attend the planning meetings. The Community Services Commission will still be responsible for the Community Picnic in addition to other activities planned for the weekend of April 25- 2872002. Due to the meetings being held during the day, Commissioner St. Johns asked that the position be rotated throughout the Commissioners, based upon who is available on the 399 SACommunity Services\CSComm\minutesCSC\CSCMIN.09-10-0l.wpd 0 �, meeting dates. Staff suggested that one person be selected as a permanent member and a substitute selected if the permanent person is unavailable. It was moved by Commissioners Bechard/Boudreau that the Community Services Commission will be represented by Commissioner Boudreau at the first meeting and thereafter represented by a Commissioner who is available on the meeting dates. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. CVAG Report Regarding the Animal Campus The Commissioners expressed their pleasure with the City Council's decision to not participate in the Valley Wide Animal Campus due to the cost and the location of the proposed campus. B. Joint Meeting with the City Council All Commissioners will be in attendance. VIII. COMMISSIONER ITEMS A. Commissioner Rebich attended the last Planning Commission meeting. She found it very interesting. B. Commissioner Rebich reported that there is a traffic flow problem in front of the Liquor Store on Calle Estado. When there is a vehicle parked near the corner, it is dangerous for cars coming around the corner due to the lack of space. Staff will pass this information along to the Public Works Department. C. Commissioner Rebich questioned the need for a traffic light at the corner of Avenue 52 and Bermudas. Council member Sniff responded that a signal must meet a certain number of warrants before it is installed, and this intersection must have met those requirements. IX. ADJOURNMENT It was moved by Commissioners Rebich/Boudreau to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 8:10 p.m. NEXT MEETING INFORMATION Monday, October 8, 2001 7:00 PM La Quinta Civic Center Study Session Room Submitpd*by: Te`1'F1DeTaft4eXCommission Secretary M f S ACommunity Services\CSComm\minutesCSC\CSCMIN.09-10-O l .wpd `�� TO: FROM: DATE: DEPARTMENT REPORT: I - a The Honorable Mayor and Members of the City Council Thomas P. Genovese, City Manager October 16, 2001 SUBJECT: Department Report Update Regarding East Valley Coalition As you are aware, the East Valley Coalition was initiated a few months ago. The Coalition group membership is comprised of the County of Riverside and the Cities of Coachella, Indio, and La Quinta. The representatives of the respective entities are the Fourth District Riverside County Supervisor and the Mayor and Mayor Pro- Tempore of each of the cities along with the appropriate staff of each entity. One of the more significant items discussed at the last meeting of the Coalition was Fire Services for the eastern portion of the Coachella Valley. It was recommended that the respective City Managers of each City and County staff meet regarding this item. Two of the Fire Service issues discussed were the need for a ladder truck in the eastern Coachella Valley and the potential of eastern Coachella Valley cities and the County of Riverside viewing Fire Service needs on an Eastern Coachella Valley "region" basis. Staff will provide a verbal update regarding these items. Additionally, staff will provide a verbal report of the status of the County of Riverside's Animal Shelter located in Indio and the discussions to date with the County staff, City of Indio staff, and City of Coachella staff. 401 DEPARTMENT REPORT: 5 -1Qt NOVEMBER 6 NOVEMBER 20 DECEMBER 4 DECEMBER 18 JANUARY 1 JANUARY 15 FEBRUARY 5 FEBRUARY 19 MARCH 5 MARCH 19 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 404 October 2001 Monthly Planner et, kyll-GIR 1 1 12' 3 4 5 6 2:00 PM City 10:00 AM ALRC Council Meeting 7 8 9 10 11 12 13 7:00 PM Commu- 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ nity Services Mosquito Abate. Pena Envi-Sniff Commission -Perkins 5:30 PM Invest- 7:00 PM Cultural 7:00 PM Planning ment Advisory Arts Commission Commission Board Meeting 14 15 16 17 18 19 20 10:00 AM Public 9:00 AM CVB- 3:30 PM Historic Safety -Perkins Henderson Preservation 12:00 PM Transp. 2:00 PM City Commission -Perkins Council Meeting 21 22 23 24 25 26 27 2:30 PM RCTC 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Budget-Pena Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson 28 29 30 31 ^`y'P 6:00 PM CVAG-. Exec Com-Pena September November 3 0 S M T W T F S S MT W T F S Daylight Savings Time Ends Halloween T 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 30 25 26 27 28 29 30 Printed by Calendar Creator Plus on 10/ 10/2001 40 November 2001 Monthly Planner 1 2 3 12:00 PM Mayors ctober December Lunch S MT W T F S S MT W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 2 3 4 5 6 7 8 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 31 4 5 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Energy/ Council Meeting Envi-Sniff 7:00 PM Cultural Arts Commission Election Day 11 12 13 14 15 16 17 IL Veteran's Day 31 7:00 PM C.V. Mosquito Abate. 9:00 AM RCTC- Pena 3:30 PM Historic Preservation -Perkins 5:30 PM Invest- Commission 7:00 PM Planning ment Advisory Veteran's Day Commission Board Observed Meeting (City Hall Closed) 18 19 20 21 22 23 24 9:00 AM CVB- Henderson 2:00 PM City Council Meeting Thanksgiving Thanksgiving Day (City Hall Holiday (City Closed) Hall Closed) 25 26 27 28 29 30 " 2:30 PM RCTC 7:00 PM Planning 12:00 PM CVAG 'B e Budget -Pena Commission Human/Comm- 6:00 PM CVAG- Meeting Adolph Exec Com-Pena 4:00 PM DRRA =� Airp-Henderson t i 'ay kr of ill C � •4 z •� Printed by Calendar Creator Plus on 10/ 10/2001 404 December 2001 Monthly Planner Printed by Calendar Creator Plus on 10/ 10/2001 4.05 January 2002 Monthly Planner 1 2 3 4 5 2:00 PM City 10:00 AM ALRC 12:00 PM Mayors December 01 Council Meeting Lunch S MT W T F S •,• 2 3 4 5 6 7 8 ``'• �' 9 10 11 12 13 14 15 . 16 17 18 19 20 21 22 New Years Day 23 24 25 26 27 28 29 30 31 (City Hall CLOSED) 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Mosquito Abate. Pena Envi-Sniff -Perkins 5:30 PM Invest- 7:00 PM Cultural 7:00 PM Planning ment Advisory Arts Commission Commission Board Meeting 13 14 15 16 17 18 19 10:00 AM Public 9:00 AM CVB- 3:30 PM Historic Safety -Perkins Henderson Preservation 12:00 PM Transp. 2:00 PM City Commission -Perkins Council Meeting 6:00 PM League of Cities-Riv.Div. 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson 27 28 29 30 31 6:00 PM CVAG- Exec Com-Pena February 02 S MT W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Printed by Calendar Creator Plus on 10/ 10/2001 4 a f DEPARTMENT REPORT: 3-013 4 4a MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: City Clerk, June Greek , °� DATE: October 16, 2001 SUBJECT: Possible Dates for Holiday Open House As in the past, the City will again hold the Annual Holiday Open House in the Courtyard. A review of the Mayor and Council Member's calendars has shown several possible dates for this event. The dates that appear to be available are: Thursday, December 6, 2001 Friday, December 7, 2001 Tuesday, December 11, 2001 Friday, December 14, 2001. City Council is asked to approve one of these dates, or indicate another date that may be more convenient. This will allow staff to prepare and mail the invitations in a timely manner. 407 La��TDEPARTMENT REPORT: 4--A o`�WU of TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety 7--a-W,, DATE: October 16, 2001 RE: Monthly Department Report - September 2001 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of September. The reports depict the following highlights: • Year to date building permit valuation is $167,181,522.60 which represents an issuance of 2,758 building permits through September; • 2,203 animal control cases have been handled through September; • 2,042 code compliance cases have been initiated through September; • 6 new licenses were issued to La Quinta based businesses in September. 40 t 0 � 0 0 0 O o O o O O O o O o O O O O O o O O O O W) T- VQ cfl LO o 69 V-: N CN o 69 0 69 0 69 0 69 0 69 0 69 0 69 0 69 0 64 0 64 0 69 0 69 0 69 0 69 0o w J ai, LO 'i a TM y � J D o� o 0 0 0 0 0 0 0 0 0 0 0 0 0 cl a z F=.. c0 �' c0 o 6f} ui t LO o 6H 0 69 0 69 0 69 0 6F} 0 69 0 69 0 69 0 69 0 69 0 69 o 69 co 69 O 69 N a! 0 �6q oo .s Q (O N O O 00 O O O (O O O O IT r- IS- O O M m d' co 00 M 1` 0o O w � CO M Q O co O 6c)._ C'7 O cM O _ ti M M O M 4 cM O O O N w 6 � O O O w O O � 00 O ' r- IV tt w ti m � 69 CO 64 69 to 69 00 � 6009 m T- r- 69 lf' 'V L e— O N w M co W 69 66q 69 bf} 69 69 6i9 69 LW M 401* ~ �- O O ti d' O V- O O O ti O O O LO In O 0 O M M cM t` O O CO N N N I` N 0) N (D co W= d IN 6H 0 O � M (V m 609 In 00 0) O t` O 0 IT 69 4 O O ti �- O 69 N F- t` (5 O Imo- O t� N N N 00 N W) N z O LO � 69 � N��0ti( 69 69 69 N 401* CO) V O N o IT O CY) O (O o O o O O O O O O � O O O � O Cf) O It O 14, O O O 00 O 00 O I` — H C'7 O (O O V' N O O Co N I'll1- O O 00 O IN-t` O 4 O CV co It 4 CO ti O O O O 0) C) (i 00 co Cn 0) N M V- CN r- e- � IRfi tC O wi N QCO) z H- Q r 0 O Q O cM N O ti (O 00 O (O I` CO 00 69 O O N C� 69 a) O e- m O O N O v-- (M � fit' CIO 00 O N CO 00 N 0 _ O CO) N z J O V- M O ( 0 T-- 69 r-- 6LO 609 t� � I co T-- o0 ( (Y H — W W O � � 69 69 6f) 69 T- N q J m Q 69. 40W LL. O O W o- W a Q O rn O O Nt �- � O 00 C� O o O 0 O 0 (O 00 O O O O O O O O 000 0 00) 0 cc — V Z — W > Z CO CO O 69 a) N O (0 LO O � Cfl (O (O O O 00 P.- � CV ('M N O O O 0) O t` 10, O 0 PI-(O 006 N O cd O N t Q O Q O C� M O T- C'7 r- a� In 69 CN CIO N il- c'M 69 ti co M . N 00 C7 In 69 CV) M C) I- CO 'It r- �fi 69 Vt ti cV CO C7 1` t` 1` O r- r 00 m = O � mot' mot' 69 V 69 cN 69 69 69 69 ti CD 6q 609 69 V. 69 z0 0 O O O t- O N O O O O O O O O LO0 N O O O d' O O O CY) O O O M O cM W) MI) L) = (V 00 O 69 0 O 6 T- O O O O O O O M M O O 69 6 O N d' O 6A Cn r- O p O O ti � M to �. z O t` N 00 CY) 00 O N N M CO CIO O N N O 2 d- N O 00 � Ch 69 00 M t` 69 It O IRT C) M (O O N CO T-LC) (` N N C) O O CIO e-= W) 609 6M9 6�9 6 6f} V).ti vm ` 69 69 N *"' Q r- O 00 (O O N w N ti O O co O M co co ti N Q J W co 0 00 CO O LO O t` 0 0 O 000 O O a)O I- O LON O r- IV C'7 O 00 o0 ti co Q 0 r- N H Z J (D Z J w = U J p J w O t` 0 N N M M N r-00�oo0N0 LLIa= ��w0 it_~N Z H D > U IX Q W W p M J >- J Z J O U J Q a. Q _' Q U O F Q U O Q O w Z O Q U Q Q Z Ow � w Z Z Z can F g wLL w z Z W a Z p m U = g O W O Q M p p co J �- cn U p m -j a O w all COCn Q Z O wa ANIMAL CONTROL REPORT FOR: Sept. 2001 Steve Alexander, Moises Rodarte, and Jackie Misuraca ANIMAL PICKUPS Sept Dogs Alive 2 5 Dead 5 OTI 2 Cats Alive 10 Dead 4 OTI 0 Other Animals Alive 2 Dead 5 TOTAL ANIMALS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 01 DATE 00 HANDLED Sept DATE 01 DATE 00 300 342 Bite Reports 1 24 17 49 84 Animal Trap 25 0 Set Ups 6 66 70 162 125 Cruelty to 50 66 Animals 2 9 9 3 0 84 .. 6-dr .. Vicious Animal Restraining 0 0 1 Special Hour Patrols 3 81 129 Alive 37 546 535 Zoning Dead 14 163 238 Violations 0 14 5 OTI 2 28 0 Lost & Found 26 289 263 TOTAL ANIMALS REMOVED Animal Rescue 0 9 26 53 737 773 Outside Agency--0- 0 13 City Reclaims 6 83 70 Other 3 129 130 TOTALS 47 704 733 VIOLATIONS: No Owner Warnings Citations Dogs at Large 14 1 12 Noise Disturbance 0 0 0 Defecation removal 0 0 0 License Violation 0 0 18 Other 0 1 0 Monthly Total 14 2 30 YEAR TO DATE 231 25 506 TOTAL MONTHLY INCIDENTS HANDLED: Sept 01- 146 / Sent 00 - 251 YEAR TO DATE INCIDENTS HANDLED: Sept 01 - 2,203 / Sent 00 - 20031 410 3 CODE COMPLIANCE REPORT FOR: Sept. 2001 Sept. 01 YEAR TO DATE 01 YEAR TO DATE 00 ABATEMENTS: Nuisance Abatements Started 38 1005 616 Weed Abatements Started 17 112 179 Vehicle Abatements Started 106 920 886 Dwelling Abatements Started 0 5 60 TOTAL STARTED 161 2042 1741 TOTAL COMPLETED 306 1768 1927 Home Occupation Inspections 5 76 110 Business License Inspections 0 13 162 Garage sale permits Issued 142 1113 1181 4It ....; 4 r- V- T- IT- e- T- O O O O O O 0 0 0 0 O O O N N N N N N 1 di rn d) d5 di 0) 720 0 0 0 0 0 U 0 _ Z Q 0 U- 06 w O Z_ H CO U W Z F- [: Z W U o (n w - 2 4) O- P U J H Of -0cnzU->-cnQ iDwU-KwM a U b 0> w Q F- H F F- >,ZZZZZZ �aJaaQa O O N M O it N w D F- U) cnCno O e- F- Q r- Z � Q Q 0 w r' W W o16. J J 114' LO to N O O M M M � M M ti ti ti LO ti ti W U- co C/) � Z � 00 X O w � (ro Q O U- o w U_ N U Q = � O �W zZ Q�z J m W W > Q W 0� ~ z E Q w W J Q Z W0- = W z J w U'vwyW�J Q J W d z 0 OU J Z W JWU�IM: Q- U)Q--� � W O Z O N O ti O N I` Z= M N CO M O —� co N N C(O N N U m 0 0 0 0 0 0 412 C�5 DEPARTMENT REPORT. 0 0 JNCO lr TEE) OF T0: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTO DATE: OCTOBER 16, 2001 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF SEPTEMBER 2001 Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of September. PAMonthly Department Report.wpd 1 41 H Z W a a w G H Z W a O J W i W G H Z O U H Cc a W z W Q a W Z O - C) Q Z O H a C) C W 'O a� E O U M +-+ + j W � +� C/) � *0 U) � *0 W � +-j O U) � +-+ � +-+ - � � �- O O O O r- M LO 00 O N O O O r- Q. U W O a. Q ca m p L] > = try N (D 2 � cu 4-1 E c Q O •- c O E cn Q °� C � p � W � . 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O � K O GONE co .; o .o C E .0 a as a a � W � O ._ 0 ca a D cc O = •o a — � Ma. iBoom CD Q w 0 W Z co t c a. CA a alum a o 75 as as as O > C. J NEW .O V .O _� V O z O LLU 0 (A .2M*mA M low low bus 0 .0 a a U) a 4 .-r— 000, DEPARTMENT REPORT:44 a S a��•c � o • I:vcoxPoiun�n G ��5 OF TO: FROM: DATE: SUBJECT: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR f4 OCTOBER 16, 2001 CONSIDERATION OF A DATE FOR A JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND PLANNING COMMISSION ON THE GENERAL PLAN UPDATE On September 19, 2001 a joint meeting of the City Council and Planning Commission was held to review the Draft General Plan Update, Draft Master Environmental Assessment, and Draft Environmental Impact Report (Attachment 1) . Upon completion of the staff presentation and public testimony, the City Council and the Planning Commission closed each individual hearing and City Council requested staff to set an additional joint meeting of the City Council and Planning Commission to provide a forum for the Council and Commission to reach a consensus on selected portions of the Draft General Plan including goals, policies, mapping, and nomenclature. Based on comments received from the Council and Commission, the following schedule is suggested which allows the consultant and staff adequate time to make the requested changes to the General Plan document, and to prepare staff reports. Joint City Council and Planning Commission reach consensus and receive public comment Tentatively scheduled Planning Commission Hearing to make a recommendation to City Council on the General Plan and EIR Tentatively scheduled City Council Hearing to adopt the General Plan and Certify the EIR A:\JHDir rpt. 10-16-01 .GP hearing dates.wpd November 14, 2001 (7:00 PM) January 16, 2002 (7:00 PM) February 19, 2002 (7:00 PM) ATTACHMENT #1 LA QUINTA CITY COUNCIL/ LA QUINTA PLANNING COMMISSION JOINT MEETING MINUTES SEPTEMBER 19, 2001 A special joint meeting of the La Quinta City Council and Planning Commission was called to order at 7:00 p.m. by Mayor John Pena, who led the pledge of allegiance. CITY COUNCIL ROLL CALL: PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PLANNING COMMISSION ROLL ALL: PRESENT: Commissioners Butler, Kirk, Robbins, Tyler, Chairman Abels ABSENT: None PUBLIC COMMENT - There were no requests to speak on matters not on the agenda. CONFIRMATION OF THE AGENDA - There were no changes to the agenda. ANNOUNCEMENTS - None PRESENTATIONS - None PUBLIC HEARINGS 1. JOINT CITY COUNCIL/PLANNING COMMISSION PUBLIC HEARING ON THE GENERAL PLAN UPDATE. Director of Community Development introduced the staff report and Nichole Criste of the consulting firm of Terra Nova Planning and Research Inc. Ms. Criste outlined the significant changes in the General Plan since the last joint General Plan Update meeting between the City Council and the Planning Commission. 421 -.0 003 Joint City Council/Planning Commission Minutes September 19, 2001 Page 2 At the request of Council Member Henderson, Ms. Criste provided a definition of the term "planning. areas". Ms. Criste explained that a planning area is any land outside of a City's boundaries which the Agency/Council feels may have impacts on the City by virtue of its future development. Ms. Criste then covered the major changes to the Land Use Map as contained in Attachment 1 of the staff report. Mayor Pena clarified that the "North planning area" (Bermuda Dunes) is now in the Sphere of Influence of the City of Palm Desert. Ms. Criste presented the changes to the various elements including: land use, circulation, parks and recreation, natural resources, infrastructure and public services, environmental, and cultural resources. She then listed the requests for changes received to -date, and the new material provided in the chart entitled Proposed General Plan Build -out Dwelling Units and Population. Council Member Adolph inquired if the Bermuda Dunes Planning Area should be retained in the City's General Plan. Ms. Criste stated development of property immediately adjacent to La Quinta will continue to have impacts on the City and therefore the northern planning area should be addressed in the General Plan for future planning purposes. Council Member Sniff remarked that the document is very extensive and complete and he would like to continue to work within the -original boundaries proposed by the City Council. Commissioner Steve Robbins questioned the re -designation of the parcel at Miles and Washington. He felt this required more discussion before any changes are made. Council Member Perkins asked about the designation of the equestrian areas east of the City. Ms. Criste responded that the equestrian area has an overlay applied to underlying residential designations in the southern planning area. She read the description of this land use designation contained in Attachment 2 as follows: "It recognizes the importance of the agricultural and equestrian community in this part of the Coachella Valley and demonstrates the City's commitment to maintaining existing and agricultural and equestrian land uses. Any agricultural and equestrian use within this overlay area shall be allowed to continue until such time as the land owner chooses to develop. Agricultural and equestrian land uses within this overlay area are never to be considered non -conforming land uses." 4269.0 Joint City Council/Planning Commission Minutes September 19, 2001 Page 3 At the request of Council Member Henderson, Community Development Director Jerry Herman read a chronology to date of the meetings held since the beginning of the General Plan update process in 1997. This covered in excess of 20 meetings and hearings. Mayor Pena opened the Public Hearing at 8:00 p.m. The following speakers offered testimony: Ben Scoville, representing the Torres -Martinez Desert Cahuilla Indians, 66- 725 Martinez Rd., Thermal, stated he is a land use planner with the Torres - Martinez Tribe and reported members of the tribe are very concerned about the diminishing water tables in the area. He felt the main reasons the water supplies are diminishing are the agricultural uses and the many golf courses in the Coachella Valley. He asked that the City of La Quinta appoint a member of the Torres -Martinez Tribe to the City's Historic Preservation Commission. Jesse McKeever, 82-550 Ave. 60, Thermal, stated he is the owner of property on Avenue 60 and he also is very concerned with the water table levels which are losing approximately six feet per year. He also stated the waste of water by residential users is a real concern. Whitney Gattuso, 82-500 Ave. 54, Thermal, spoke about any possible annexation of the Vista Santa Rosa area by La Quinta. She felt the area needs to be preserved in its present condition. Joseph Broido, 77-510 Calle Nogales, said he had asked for information about the General Plan process in August and that this hearing has provided most of that information. He asked that copies of the power -point presentation and the chronology given by Mr. Herman be sent to him. He questioned what the motivation was for the City Council to continue pursuing annexation to the East. Kay Wolff, 77-227 Calle Ensenada, made the following points: (1) the City should maintain the current boundaries, with no new Sphere of Influence and no new Planning Areas, to maintain the current small community atmosphere; (2) the City should concentrate on in -fill to attract high end developments; (3) the City should use its reserves to expand public services and development of additional open space; (4) commercial development should be concentrated away for the main image corridors. 423.- 005 Joint City Council/Planning Commission Minutes September 19, 2001 Page 4 Betty Mangan Smith, 82470 Ave. 54, felt La Quinta is a well -manicured community but the residents do not understand the realities of farming and equestrian operations. She also stated she does not want to have anyone restricting her property from continuing in its present zoning. Community Development Director Jerry Herman clarified the proposed overlay zone will never consider agricultural and equestrian land uses non- conforming land uses. Kathryn Carlson, 77-895 Avenida Montezuma, spoke to the matter of the City trying to . annex areas that don't wish to be a part of the City. She suggested a Planning Commissioner be appointed to work with the Vista Santa Rosa area people. Brent Lance, 74-090 El Paseo, Palm Desert, addressed property he owns at 84401 Ave. 61. He stated he is pleased to see the equestrian land use language in the general plan has been changed. He also commented that an expansion of the equestrian trails would be very well received and noted the extreme need for the aquifers to be recharged. Bob Hargreaves, of Best Best and Krieger, 74-760 #200 Highway 1 1 1, Indian Wells, spoke on behalf of Mattie Waters. He said the build -out of the Coachella Valley is presenting a number of problems. He said the two major concerns are the preservation of agricultural uses and solving the water issues. He outlined the problems that commercial agriculture faces when residential properties encroach too closely. He urged that the Agriculture Preservation element in the proposed General Plan needs to be much stronger and contain substantially larger buffer zones. Maria Chi, 53-500 Monroe Street, stated she and her family own 100 acres at Avenue 53 and Monroe Street. She spoke in opposition to becoming a part of a Community of Interest in the Vista Santa Rosa area. She said she and her family are only asking for the right to decide when and how they may dispose of their property, should they choose to do so. She stressed they do not want any constraints placed on their rights as a result of waiting periods imposed on new Communities of Interest. Katie Barrows, 53295 Ave. Montezuma, spoke regarding the need for balanced growth and encouraged caution in considering any further annexations. She said she is in favor of the General Plan designations in the Cove area for open space. 42Q iIT Joint City Council/Planning Commission Minutes September 19, 2001 Page 5 Gayle Cady, 82-831 Avenue 54, Thermal, spoke regarding the trail system proposed in the General Plan. She expressed concern that the Jefferson to Monroe street areas will not include an equestrian corridor.. She stated the people in Vista Santa Rosa deserve to have their own zoning ordinance. Tania Pareno, 83-135 Ave. 53, Coachella, described the uses her property is now allowed and expressed concern that a small boarding stable and a Bed and Breakfast operation will not be permitted under an agricultural/equestrian overlay. Mr. Herman replied that both of the uses she mentioned are permitted with a conditional use permit in the proposed Agricultural/ Equestrian Residential District. RECESS: Mayor Pena declared a recess at 9:00 p.m. The meeting was reconvened at 9:10 p.m. with all Council Members and Planning Commissioners present. Elizabeth L. Talley, 82836 Beckman Dr., spoke in opposition to annexation of the Vista Santa Rosa area by the City of La Quinta. Lee Anderson, 59-777 Calhoun Street, Thermal, expressed concerns about the water supply, and said if the City annexes his area, he felt they need to have a specific zoning ordinance. Brian de Coster, 69136 San Helena, Cathedral City, discussed property he owns at the northwest corner of Madison and Ave. 60, which will be included as a part of the Coral Mountain proposed annexation. He questioned if his property would be in the Agricultural/Equestrian overlay and asked that the zoning be retained with an RA-2'/2 designation. Joe Hammer, 74-757 North Cove Drive, Indian Wells, spoke about property his family owns at Highway 1 1 1 and Dune Palms Road and stressed that no one is compelled to sell their property. He felt his family has held on to that property, even though they have had offers, because they want to see a quality use there. He encouraged the City Council to continue with their forward thinking. He also owns property at Ave. 55 and Monroe and at Ave. 59 and Monroe and said he hopes those properties will be annexed into the City of La Quinta. Grady Sparks, 79420 Briarwood, urged the Council not to consider the request for a strip mall at the property at Madison Avenue and Avenue 58, stating it is incompatible with the area. Mr. Sparks also commented on the 4 2' Joint City Council/Planning Commission Minutes September 19, 2001 Page 6 recommendation in the packet from Commissioner Tyler regarding upgrading well sites. He stated that many of the well sites are in privately owned communities. Staff assured him that this would only address well sites that are located on undeveloped property. There being no further requests to speak, Mayor Pena closed the Public Hearing at 9:56 p.m. PLANNING COMMISSION DISCUSSION: Chairman Ables requested discussion and comments from the members of the Planning Commission. Commissioner Tyler stated he put all his comments in writing and they had been included in the agenda packet. Commissioner Robbins said CVWD would be happy to participate in discussions with any of the groups in the Valley with regard to the District's efforts to mitigate the valley's water problems. Commissioner Kirk observed that when "the path of development" exists, development will continue on that path whether it is in the City or in the County. He felt the decisions about whether to be a resident of a City or the County really boiled down to where the development is likely to be best planned and controlled. Commissioner Butler addressed some of the comments made by other speakers and felt there had been some lack of communication in the past and hoped the City's intent had been made clearer by this public hearing. Chairman Ables said he agreed with Commissioner Kirk completely. CITY COUNCIL DISCUSSION: Mayor Pena called for comments from the members of the City Council. Council Member Adolph said his two major areas of concern deal with providing adequate open space and controlling densities. Council Member Perkins felt the City Council needs to do a better job of communicating with the public. He said the Planning Commission and the Joint City Council/Planning Commission Minutes September 19, 2001 Page 7 Council Member Perkins felt the City Council needs to do a better job of communicating with the public. He said it is the goal of the Planning Commission and the City Council to have planned growth, not just growth for growth's sake. He also stressed that he greatly favors the preservation of agricultural and equestrian uses. He related past experiences of communities in the Los Angeles basin that did not plan for the preservation of those uses and as a result have lost them completely. Council Member Henderson said she had a significant number of comments to make and stated it's very important that all recommendations be heard and considered, for the purpose of gaining consensus. She felt the General Plan documents should be corrected to reflect the current status and should be reprinted with changes because it is too confusing to work with an unedited document. Council discussed whether to address all of the individual comments and corrections at this meeting or whether it would be more effective to have comments submitted in writing to the Planning Department and Consultant. Ms. Criste suggested that if this was the Council and Commission's desire, a time limit to receive comments be established to allow sufficient time to incorporate them in the next staff report. Council Member Henderson stated she would like to respond to Mr. 6roido's remarks specifically. She said the General Plan update process is very lengthy and involved and she does agree it is long overdue. She stressed the City Council has the responsibility to study and plan for the future including future impacts on the City from other sources. She also responded that the City Council has no desire to create enemies of residents in the areas east of the city's current boundaries. Council Member Henderson then read the ten requirements for a LAFCO service review, which must be completed before an annexation can take place. Mayor Pro Tern Sniff commented that his focus is on maintenance of open space. He also remarked that the City and the City Council have proven on many occasions that they care about the lifestyle of citizens. He felt the threat to agricultural and equestrian land is not coming from possible annexation into La Quinta, it is coming from the competitive marketplace. Mayor Pena thanked all of the people who attended the hearing and those who spoke. He said his desire during the remainder of the General Plan process is to have the focus placed on the City.'s corporate boundaries. C)7 009 Joint City Council/Planning Commission Minutes September 19, 2001 Page 8 ADJOURNMENT There being no further discussion, it was moved by Council Members Henderson/Sniff to adj.ourn the City Council meeting. Motion carried unanimously. It was moved by Commissioners Kirk/Butler to adjourn the Planning Commission meeting. Motion carried unanimously. Respectf ully submitted, June S. Greek, City Clerk City of 'La Quinta, California 428 010 ��(��,. DEPARTMENT REPORT: G -A a� c o • INCO"oanitn OF 'T TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COU CIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: OCTOBER 16, 2001 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF SEPTEMBER 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF NOVEMBER 2001: Nov 3 Cultural Arts Symposium, Civic Center Nov 3 Universal Studios Excursion, Hollywood Nov 5 *Monthly Putting Contest Nov 6 *New Arts and Crafts Class Nov 6 '*Palm Springs Desert Museum Interactive Art Program Nov 6 Conversational Italian for Travelers, Senior Center Nov 7 Intermediate Computers, Boys & Girls Club Nov 8 *Annual Health Fair and Flu Shots Nov 10 Mastering Microsoft Access, Boys & Girls Club Nov 13 Stress Management Classes, Senior Center Nov 13 Karate Class for Kids, La Quinta High School Nov 13 Taekwondo Self Defense Class, La Quinta High School Nov 13 Women's Kickboxing and Self Defense Class, La Quinta High School Nov 14 Adobe Photoshop Elements, Senior Center Nov 14 '*Asset Planning Seminar Nov 15 *Free Legal Consultation Nov 15 '*Thanksgiving Luncheon Nov 15 *Free Medicare and Insurance Counseling Nov 16 '*Free HI -CAP Counseling Nov 17 2 on 2 Grass Volleyball Tournament, Adams Park Nov 20 *Free Hearing Consultation Nov 27 *AARP Mature Driver's Course Nov 27 Intermediate Level Drawing, Senior Center Nov 30 Stargazing at the Cove Oasis * Senior Center Program, Daytime Class or Event 429 T a 4t!t 4 64 azmr4� Community Services Department Attendance Report for the Month of September 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 152 38 114 19 5 Special Events 97 112 -15 2 2 Adult Sports 150 260 -110 8 8 Senior Center 1132 1192 -60 64 74 Total 1531 1602 -71 93 89 Senior Services Senior Center 560 636 -76 11 20 Total 560 636 -76 11 20 Sports Complex Use La Quinta AYSO 11450 1350 100 20 20 LQ & PD Football 200 190 10 12 12 Total 19650 1540 110 32 32 Total Programs 3,7411 39778 -371 136 141 Volunteer Hours Senior Center 619 660 -41 Meals on Wheels 66 61 5 Total Volunteer Hours 685 721 -36 Monthly Revenue Senior Center $ 57273.00 $ 57705.00 $ (432.00) Community Services $ 10,527.00 $ 77506.00 $ 37021 Rental Income $ 440.00 $ 17928.00 $ (17488.00) Total Revenue $ 167240.00 $ 15,139.00 $ 19101.00 Revenue Year to Date Senior Center $ 117690.00 $ 117881.50 $ (191.50) Community Services $ 17,249.00 $ 147883.00 $ 2,366.00 Rental Income $ 2,905.00 $ 47877.00 $ (11972.00) Total Revenue to Date $ 317844.00 1 $ 317641.50 $ 202.50 4.30 i12 Community Services Program Report for September 2001 2001 2001 2000 2000 2nni Min Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Microsoft Word 4 4 0 0 4 0 1 Beginning Computers 9 18 9 18 0 2 2 Intermediate Computers 7 14 10 20 -6 2 2 Karate for Kids 16 64 0 0 64 4 0 Taekwondo 3 12 0 0 12 4 0 Women's Self Defense 2 8 0 0 8 4 0 Italian for Travelers 14 28 0 0 28 2 0 Ultimate Theme Parties 4 4 0 0 4 1 0 Totals 59 152 19 38 114 19 15 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Desert Dunes, Golf 45 45 52 52 -7 1 1 Golf Tour Awards 52 52 60 60 -8 1 1 Totals 97 97 112 112 -15 2 2 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 70 70 100 100 -30 7 7 Adult Soccer League 80 80 160 160 -80 1 1 Totals 150 150 260 260 -110 .8 8 Recreation Totals 3061 399 39 4410 -111 29 15 Page 2 431 Senior Center Attendance Zuu'I Zo01 2000E-2000 Istereif artici ants TotalRegistered Participation artici ants otal Participation 129 279 51 21 93 69 5 12 24 683 20 39 32 4 340 435 Variance _15 -32 -31 13 1 0 1 -10 0 -73 1 -2 -27 1 -7 -34 2 2 -9 8 -4 7 39 2 47 -60 0 -9 42 -34 -3 8 2 -2 5 -1 -76 -136 2001 4 10 3 1 1 4 1 1 n/a 25 4 4 1 1 11 21 1 2 2 3 3 3 3 1 18 64 1 n/a 4 1 1 n/a n/a 2 n/a 2 11 75 Meetings 2000 4 11 5 1 1 8 1 2 n/a 33 2 4 7 1 14 28 0 4 2 3 4 0 0 0 13 74 2 n/a 5 2 1 4 3 1 n/a 2 20 94 Senior Activities ACBL Bridge 114 114 129 Bridge, Duplicate/Social 247 247 279 Ice Cream Social 20 20 51 Monthly Birthday Party 34 34 21 Monthly Luncheon 94 94 93 Movie Time 69 69 69 Putting Contest 6 6 5 Seminars 2 2 12 Television Viewing 24 24 24 Senior Activity Total 610 610 683 Senior Leisure Courses Ballroom Dance 6 21 26 Ceramics 10 37 15 Computer 5 5 32 CPR Class 5 5 4 Exercise 45 333 52 Senior Leisure Courses Total 71 401 129 Senior Leisure Classes Computer Tutor 2 2 0 0 Creative Writing 8 8 6 6 Golden Tones 17 17 26 26 Painting 14 14 6 6 36 0 Quilting 32 32 36 Rug Hooking 7 7 0 Tai Chi 39 39 0 0 Woodcarving 2 2 0 0 Senior Leisure Classes Total 121 121 74 74 TOTAL SENIOR PROGRAMS 802 1132[E 886 1192 Senior Services A.A. R. P. "55 Alive" 54 54 54 54 Ambassadors 51 51 60 60 FIND Food Distribution 377 377 419 419 Health Screenings 4 4 38 38 Hearing Consultation 3 3 6 6 I. I. D. Energy Assistance 36 36 28 28 I. I. D. Energy Assistance/No fee 10 10 8 8 Legal Consultation 16 16 18 18 Medicare Consultation 5 5 0 0 Share Meetings/Sign-up 4 4 5 5 TOTAL SENIOR SERVICES 560 560 636 636 1828 SENIOR CENTER TOTAL 13621 1692 1522 rage s 43 C. 0 0000 DEPARTMENT REPORT: Co—, a� c oceit!t r� Ivcoerorurm G� OF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COU IL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: OCTOBER 16, 2001 SUBJECT: 20TH ANNIVERSARY CELEBRATION COMMITTEE REPORT The 201h Anniversary Celebration Committee met on September 24 to continue the planning of activities for the City's 201h Anniversary Celebration. The 20th Anniversary Celebration Committee is comprised of the following members: Two Council Members (Terry Henderson and Ron Perkins) Two Members Historical Society (Barbara Irwin and Pat Cross) Two Members Chamber of Commerce (Kurt Spurgin and KimBerly Keyton) Two Members LQ Arts Foundation (Diane Adolph and another to be named at a later date) One Member Cultural Arts Commission (Rosita Shamis) One Member Community Services Commission (Michele Boudreau) One Member comprised of members from the City's various Commissions/Boards/Committees (Bill Bobbitt, ALRC) One Member from KSL (To be named at a later date) All members were present with the exception of Kurt Spurgin, Michele Boudreau and Bill Bobbitt. Listed below are the activities being planned for the weekend of April 25-28: Thursday April 25 Chamber Mixer hosted by the City of La Quinta City Hall Courtyard Friday April 26 Multi -generational Talent Show 6:30-9:00 p.m. La Quinta Senior Center Saturday April 27 Parade: Theme- La Quinta, Gem of the Desert, "Shining Brighter Than Ever!" Bermudas to Frances Hack Park 10:00-1 1:00 a.m. S:\Community Services\CCReports\20TH ANNIVERSARY CELEBRATION REPORT 10-16-0 l .wpd 433 Community Picnic 1 1:00- 2:00 p.m. Fritz Burns Park Arts and Crafts Show 1:00-4:00 p.m. La Quinta Senior Center Cove Oasis Trail Hike 5:30-6:30 p.m. Cove Oasis Trailhead Star Gazing 8:30-9:30 p.m. Cove Oasis Trailhead Fishing Derby 10:00 P.M. to Lake Cahuilla County Park 10:00 a.m. Sunday April 28 5k/10k Run 7:00-9:00 a.m. Fritz Burns Park Fishing Derby 10:00 a.m. Lake Cahuilla County Park Art Show 12 :00-4:00 p.m. LQ Arts Foundation Site Concert/Fireworks 6:00-9:00 p.m. La Quinta High School The Committee voted unanimously to present the above listed activities for final City Council approval. A comprehensive report will be presented once the details for each activity are determined along with a budget. The Committee will work on finalizing activities and venues for each, as well as an estimated budget for each activity. It is anticipated that co-sponsors will be found for the fireworks show to be held Sunday, April 28, 2002. The next meeting of the 201h Anniversary Celebration Committee is scheduled for Monday, November 5 at 10:00 a.m. S:\Community Services\CCReports\20TH ANNIVERSARY CELEBRATION REPORT 10-16-01.wpd 3 4 —_-- DEPARTMENT REPORT: �� C a� v-c 0 0 -7 INCO"ORATM 9ma 1G� G ��5 OF 'r TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOfj6 DATE: OCTOBER 16, 2001 SUBJECT: YMCA MAINTENANCE REPORT At the City Council meeting of June 19, 2001, the City Council directed staff to conduct an inspection of the City owned facility leased by the Family YMCA of the Desert twice a year. On October 2, 2001, the Building and Safety Director, Community Services Director and Public Works Director conducted an inspection of the facility. Per the Lease Agreement with the YMCA, the YMCA is responsible for the general maintenance of the facility, as provided in Attachment 1. Under Section 6.1 (b), the YMCA is responsible for keeping the facility in a clean, sanitary and safe condition. Staffs assessment of the condition of the facility is that Section 6.1 (b) of the Lease Agreement is being met by the YMCA. The next inspection of the facility is scheduled for April 2002. S ACommunity Services\CCReports\YMCA MAINTENANCE REPORT.wpd 435 ATTACHMENT 1 �ility to cover any damages to furniture, equipment or property. 4.3 Nondiscrimination, Lessee covenants for itself, its heirs, executors, administrators, and assigns, and all persons claiming under or through it, that this Lease is made and accepted upon and subject to the condition that there shall be no discrimination against- or segregtion of any person or group of persons on account of race, color, creed, religion, sex, age, national origin, ancestry, political affiliation or physical handicap associated with the construction, operation and maintenance of the Premises. 4.4 City Resident Incentives. Lessee is hereby required to develop an incentive program (the "Program") for residents of the City of La Quinta in the form of priority placement on waiting lists, if any. The Program shall provide preference for admission in the following order: (i) children of La Quinta residents; (ii) children of persons who work in La Quinta; and (iii) all other applicants. Failure to provide a Program shall constitute a "default" as such term is used in Section 12.1 hereof. ARTICLE VI. PAYMENT OF EXPENSES Lessee shall pay all of the costs and expenses in the operation, management, and maintenance of the Facility. Such expenses shall include, without limitation, the following: (i) expenses incurred by Lessee in connection with the Facility for general maintenance, painting, lighting, cleaning, trash removal, security, fire protection;(ii) all charges, surcharges and other levies imposed by, and all costs (whether or not capital in nature) of compliance with the requirements of any federal, state or local governmental agency regulating use of the Facility as a child care center; and (iii) the actual cost of repairs to the Facility, excluding major repairs. Lessor shall pay the costs of major repairs to the Facility, which shall include repairing and replacing the roof, plumbing, heating, air conditioning and electrical systems. Prior to authorization of any major repairs, Lessee shall obtain written authorization by Lessor indicating approval of contractor and amount of contractor's estimate. ARTICLE VI. MAINTENANCE OF LEASED PREMISES 6.1 Lessee's Obligations for Maintenance. (a) esseg's Obligations. Lessee, at Lessee's expense without cost to Lessor, shall maintain in good order, condition, quality, and repair, the Facility and every part thereof and any and all appurtenances thereto wherever located, and all other repairs, replacements, renewals and restorations, ordinary and extraordinary, foreseen and unforeseen. If Lessee wishes to make any repairs to the Premises which would result in a change in use of the Premises permitted by this Lease or adversely affect the value of the Premises or Improvements or materially change the external structure or appearance of the Facility, Lessee shall submit to Lessor for its approval documentation which describes the desired repairs, including floor plans, building sections, building materials and components, samples of proposed exterior building materials, and the like, to the extent relevant to the particular repair. Lessor's approval shall be Page 7 mis C 0 2 within a reasonable period of time not to exceed sixty (60) days after receipt by Lessor from of all necessary documents and information relating to such repairs (which sixty(60) day does not include the Lessor's normal development review requirements) and such approval 611dll not be unreasonably withheld provided that the proposed repair shall not, in Lessor's reasonable judgment, impair or diminish the value or structural integrity of the Improvements, have the likely result of diminishing the income or revenues of Lessee over the Term of the Lease, or not be in harmony with neighboring buildings. (b) Standard of Maintenance. Lessee shall keep and maintain the Premises and the Improvements in a clean, sanitary and safe condition in accordance with the laws of the State of California and in accordance with all directions, rules and regulations of the health officer, Fire Marshall, building inspector or other proper officials of the governmental agencies having jurisdiction, and Lessee shall comply with all requirements of laws and ordinances affecting the Premises and the improvements, all at the sole cost and expense of Lessee. At the time of the expiration of the tenancy created herein, Lessee shall surrender the Premises and the Improvements r thereon in good order, condition and repair. (c) Liens, Lessee shall keep the Premises, the Improvements, or any part thereof free from any and all liens arising out of any work performed, materials furnished or obligations incurred by or for Lessee, and agrees to cause to be discharged of record any mechanic's or materialmen's lien within twenty (20) days after the lien has been filed or within ten (10) days after receipt of written request from Lessor, whichever shall be the sooner. Lessee shall give Lessor at least fifteen (15) days written notice prior to commencing or causing to be commenced any work on the Premises (whether prior or subsequent to the commencement of the Term), so that Lessor shall have reasonable opportunity to file and post notices of non -responsibility for Lessee's work. Lessor may condition its consent to work upon Lessee posting lien and material and/or completion bonds in amounts as may be necessary to cover the anticipated cost of such work and potential overruns. Lessee shall reimburse Lessor for any and all costs and expenses which may be incurred by Lessor by reason of the filing of any such liens and/or removal of same, such reimbursement to be made within ten (10) days after receipt by Lessee from Lessor of a statement setting forth the amount of the costs and expenses. (d) Lessor's Substitute Performance. In the event Lessee fails, refuses or neglects to commence and complete promptly and adequately any of the Improvements, required repairs or maintenance within the times set forth in the Schedule of Performance, to remove any lien, to pay any cost or expense relating to such matters, or to otherwise perform any act or fulfill any obligation required of Lessee pursuant to this Section 6.1, Lessor may, but shall not be required to, make or complete any such repairs, remove such lien, or pay such cost and expense, and Lessee shall reimburse Lessor for all costs and expenses of Lessor thereby incurred within fifteen (15) days after receipt by Lessee from Lessor of a statement setting forth the amount of such costs and expenses which shall be deemed to be additional Rent and subject to the same consequences as herein provided for failure to pay Rent. If reasonably possible under the circumstances, Lessor shall give Lessee written notice fifteen (15) days prior to commencement of any substitute performance. Any failure by Lessor to give such notice, however, shall not prejudice Lessor's rights hereunder Page 8 437 C 01.3 �T DEPARTMENT REPORT: �elfZi�I�W U INCORPORATMED oF.r,�9w`� MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: October 16, 2001 RE: Public Works/Engineering Department Report for the Month of September, 2001 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status. Chris A. 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F-V Wo w0 Ocn 0 (D F— C�z 0wW 0?� wZ z z i ZO �Q= O O U w <w cn CY =O< Cn 0 wF- 0 cr F-0 LnF-� =w zcco O �Z0 F= J gz LOZJ � F- Zo X O m 0 = ZDU Z ZQ O F_ (� F- U < Z ZO0 p 0 00 >.00 Z O F-0 Qw0 C� Ua0O �Of F-UM ZwZ CLU>- QQ WV = w F- =>U F- 0 F- Q F- Q �ofQ F- CL =Zcn U D W F- F- U >- z v zz �Za �Z2 CDZUO 02 U0 =z O-'�n O 00 c0n0 UQm U UU U V U > z z F-O F- Mw Z =�>- tY X Zm� z Ix O FWm 0 �r =co ti CO Z W�Q QOQ O =� w�CL d pF-o 00 2F- �Waao Z� VDU a Q cnz o— pj �w m �� 0� wmiD -Q �Q U pJ� U J U U OU >� W m M cCi N c) M 2 M M CM M M M m z W O C%4 O N O N O N O N O N Q 0 N. N N N N N 0) C) C V- C) O N 1 r.. a� O U O 0 'v 45 016 ATTACHMENT 5 C/P STA TUS UPDA TE P14112-4:11*01OL&I90:140 Granite Construction is continuing on the completion of "punch list" items on Jefferson Street. City staff and representatives of CVWD are finalizing the reimbursement agreement for CVWD to complete the L-3 pump station relocation. CVWD will be the lead on the project with payments made by CVAG. There will be no cost to the City of La Quinta for this work. The relocation of the L-3 pump station is required to allow the ultimate widening of Jefferson Street north of Ave. 49 and directly north of Ave 48. The City of Indio must dedicate land to the Bureau of Reclamation for the new pump station, remove CVWD from their condemnation action, and enter a joint use agreement with CVWD prior to CVWD allowing the temporary relocation of the irrigation facilities. Without the temporary relocation, the ultimate improvements to Jefferson Street south of Ave. 48 and north of Ave. 49 cannot be completed. City staff will continue working with representatives of Indio and CVWD to resolve this issue. Light standards that -have been installed at the roundabout have been energized by IID. City staff and the City's construction manager, Vali Cooper, are working with representatives of Granite Construction on issues regarding time extensions/delay s and project close-out. Most of the improvements are completed with the exception of the final striping and pavement markings. The contractor must still complete a second coat of paint. The light standards have been installed and are activated. One of the Fight standards located on the north side of Calle Estado was damaged by a large deliver truck. 9 Y Granite Construction has been directed to complete the repairs to the light standard, along with all of the other "punch list" items. The City staff has obtained quotes to place bollards on the south end of Mendoza (on the north side of the alley and west of the museum) to close the street to through traffic. A striping plan has been completed to provide seven parking stalls on Mendoza from Montezuma to the closure at the alley. Cost estimates for the closure and the T:\PWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd 4� 017 striping have been received and the work is being scheduled. The City's Construction Manager has sent letters to all of the property owners asking for any comments or concerns 'regarding their private property that may have been affected by the project. This will provide the City with additional opportunity to rectify legitimate concerns. Granite Construction is behind schedule and has not provided a completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and anticipated schedule to determine the extent of the liquidated damages that will be assessed to the contractor. Much of the work has now been completed. Punch list items must still be completed. The City's Construction Manager has sent letters to all of the property owners asking for any comments or concerns regarding their private property that may have been affected by the project. This will provide the City with additional opportunity to rectify legitimate concerns. Granite Construction is behind schedule and has not provided a proposed completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and anticipated schedule to determine the extent of the liquidated damages that will be assessed to the contractor. Area D is complete except for a number of "punchlist" items still outstanding. These items will be completed prior to final acceptance by the City. The City's Construction Manager has sent letters to all of the property owners asking for any comments or concerns regarding their private property that may have been affected by the project. This will provide the City with additional opportunity to rectify legitimate concerns. The mini park is planned behind the sound wall at Saguaro, Sagebrush, and Bottlebrush. This project was awarded to Ray Lopez Associates during the May 1, 2001 City Council meeting. The plans for this park are being completed. It is anticipated that the park will be completed by late November/early December. The landscaping and proposed sound wall aesthetic amenities have been addressed along with the Montero Estates sound wall project. Harris and Associates will complete T:\PWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd 45 Oil a landscaping plan and a design to add pilasters to the existing sound wall that are consistent with the improvements to the Montero Estates Sound Wall. This will be bid along with the Montero Estates Sound Wall project. l -:Kofa 1DUATT"M 1 "I 14 :1 9"A C 0 - 4- The final draft of the Cove Oasis sign was approved by staff on October 3, 2001 and sent back to the manufacturer for production. The project is presently advertised for bid. Bids will be opened on October 24, 2001 at 10:00 a.m. Barring any unforseen circumstances, construction should commence in early December of 2001. The project is specified as a 180 day project, with an anticipated completion date in mid June 2002. City staff will request approval of RFP's for surveying, soils, inspection, testing, and construction management during the October 16 Council meeting. On December 5, 2000, the City Council awarded a design contract to The Keith Companies (TKC) to design various sidewalk and street improvements throughout the City. These include a low water crossing at Avenue 50, sidewalk along the west side of Washington Street from Avenida La Fonda to Avenue 52, sidewalk along the north side of Sagebrush Drive, paved sidewalk from Saguaro to Avenue 50 on the east side of Washington Street, paved sidewalk on the north side of Avenue 50 from Washington Street to connect to the existing sidewalk fronting the Sports Complex, and sidewalk and street improvements along Westward Ho and Dune Palms Road in conjunction with an SB 821 grant. The City has received a grant to construct bicycle lanes on Calle Tampico, Park Ave., and Ave. 50. An Amendment has been negotiated with the Keith Companies to design the bicycle lanes as part of the sidewalk project. This will provide a construction cost savings as well as a time savings to both projects. The City Council approved the plans, specifications, and engineers estimate and authorized staff to bid the project on June 19, 2001. The City has received signatures from the City of Indio (Dune Palms), and CVWD (Low Water Crossing on Ave 50). T:\PWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd r Construction bids were received by the City on September 24, 2001. Award recommendation will be presented to the City Council for consideration on October 16, 2001. Project completion is anticipated- by January 2002. 1 The City Council approved this concept on December 19, 2000 and authorized the City Manager to enter into the MOU contingent upon the City Attorney's approval as to the form. When the City Council initially approved this concept, representatives of the Tradition were proposing to take the lead. Since that time, the Tradition has requested that the City take the. lead. A new MOU was approved during the May 15, 2001 City Council meeting with the City as the lead. This work will be completed as part of the citywide sidewalk project that is planned for the west side of Washington Street between Ave. La Fonda and Ave. 52. Bids were opened on September 24, 2001. Award recommendation will be presented to the City Council for consideration on October 16, 2001, with project completion anticipated by January 2002. The City Council awarded the contract to DBX, Inc. on June 19, 2001 with the construction commencing by October 2001. Barring any unforeseen conditions, this project should be completed by December 2001, depending on delivery time of the signal poles and controller cabinets. This signal will utilize Light Emitting Diodes (LEDs) for the red phase, green phase, and pedestrian crossings. During the April 3, 2001 Council meeting, the City Council awarded the design project to Harris and Associates. The Consultant has completed new sound studies and three conceptual designs for City Manager and staff review and approval. Per the City Council's direction, a design concept was chosen by the City Manager and staff based on noise attenuation requirements and aesthetics. This one concept was approved by the City Council during their August 7, 2001 Council meeting. Harris and Associates has been provided with the City Council direction and is in the process of finalizing the plans and specifications. The wall. will extend to the limits of the Montero Estates boundaries and will consist of a six foot wall on a two foot berm, with an additive alternate to place an additional two feet of block on the wall for an eight foot wall on a two foot berm. A community identification element will be designed into the wall, at the north west corner of Washington Street and Ave 50, consistent with the corner wall identification at Duna La Quints. T:\PWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd 45 02C Harris and Associates will also complete a design upgrade to the sound wall extending from the south side of Sagebrush to the south property boundary of the lot south of Saguaro. This will provide landscaping and pilasters consistent with the Montero Estates Sound Wall. Harris and Associates has provided an updated project schedule indicating that final plans, specifications, and engineers estimate will be completed in November 2001. It is anticipated that the approval of the final plans and authorization to bid will be in December 2001, project award in January 2002, with construction beginning in February 2002. This is a 90 day project with completion anticipated in May 2002 (barring any unforseen conditions). During the April 17, 2001 Council meeting, the City Council awarded the design of this project to Harris and Associates. The project will rehabilitate the existing pavement on Washington Street from 1700 feet north of Avenue 50 to Simon Drive, and on Eisenhower Drive from Washington Street to Coachella Drive. Harris and Associates has indicated that the plans are 90% complete. It is anticipated that the final plans will be completed by November 2001. The project will take approximately 60 days to construct. City staff will coordinate with the developer of USA Homes (south of Laguna De La Paz) to ensure that USA Homes water line and sewer line (in Eisenhower) is constructed prior to the City commencing repairs of Eisenhower. A contract consultant was selected and the City Council awarded the design/build contract to Ray Lopez Associates during the May 1, 2001 City Council meeting. The design is now underway. The consultant has indicated that his preliminary schedule v is to complete the parks by late November/early December 2001. The City Council approved a contract with Peter Urbon on October 3, 2000. It is anticipated that Mr. Urbon will provide the obelisks to the City for installation by November 2001. Mr. Urban contacted City staff and explained that due to health reasons, he has fallen behind schedule in completing the obelisks. During the April 3, 2001 City Council meeting, the Council approved an amendment to change the material and style of lettering on the obelisks. The artist is proceeding with the construction of the obelisks. T:\PWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd 4 5 ' 021 City staff met with representatives from Indio, CVAG, and RBF to discuss the ro osal p p for the final design of the Jefferson Street Project from Highway 111 to Indio Boulevard. STIP funding and Measure A funding were discussed. RBF will complete a feasibility study to determine whether a bridge should be constructed over the Whitewater Channel and if Jefferson Street, from Westward Ho to the Channel, should be constructed as a four lane or six lane facility. RBF will complete the Project Study Report (PSR) and the EIS for the project. Since STIP funding will be utilized (Federal funding), the EIR under the CEQA provisions is no longer applied. The environmental provisions must now comply with National Environmental Protection Act (NEPA). The Cities of La Quinta and Indio, the County of Riverside, and CVAG are present) reviewing RBF s proposal prior to proceeding. Funding for the City's portion of this work has been identified in the CIP for the year 2000/2001. This funding did not take into account a bridge over the Whitewater Channel. The feasibility study that will be completed by RBF will address a bridge over the Whitewater Channel. CVAG has money identified in the Measure A program and has been discussing utilizing State Transportation Improvement Program (STIP) funds for this project. The County of Riverside and the City of Indio are also participating; however, the status of their funding is unknown. The City of La Quinta was successful in an RCTC Call for Projects for STIP Discretionary funding for the Jefferson Street Bridge. The City was awarded $963,000 to be utilized as part of the City's 25 % share for the bridge. Discussions are now taking place to determine which agency will act as lead on the project. The design plans are being completed by David Evans and Associates (DEA) and are 95 % complete. City Council has approved the landscaping for the roundabout and the landscaping pallet for the median. City Council also approved removing the landscaping in front of the Citrus and replacing it with the City pallet as part of this project. City staff has sent a draft MOU for shared costs for construction and maintenance of the median islands to staff at Indio, but have not received comments to date. It is anticipated that the plans, specifications, and engineer's estimate will be brought forward to the City Council for approval and authorization to bid after the completion of the Jefferson Street Project. CVWD has approved the irrigation plans. T:\PWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd 458 022 This project is identified in the City's CIP for Fiscal Year 2000/2001. An amount of $167,655 has been appropriated under RDA Project Area #1 for these improvements. This project includes the restoration of the lighting system for the southern four courts, installation of dasher boards for roller hockey, and the potential conversion of one court to a basketball court. Electrical plans have been completed and specifications are being developed for the lighting system restoration. It is anticipated that the plans and specifications will be presented to the City Council for approval and authorization to bid in November 2001. City staff is developing an RFP for design services for the potential court conversion and the installation of dasher boards. The Community Services Commission reviewed three concepts for the park at their regularly scheduled meeting on December 11, 2000. After review, modifications were suggested. The consultant, Steve Lang of Purkiss Rose-RSI revised the plan and presented the project to the City Council during the January 2, 2001 City Council Study Session. City Council made a number of comments during the January 2, 2001 Study Session. Those comments have been incorporated into a Phase Plan that was presented to the City Council on February 6, 2001. The budgeted amount for this project is $2,000,000. The City of La Quinta has received $ 500,000 of Proposition 12 funds that may be applied to this project,. thereby bringing the construction budget to $2.5 million. The City Council approved the Master Plan for the park during the April 3, 2001 City Council Meeting. Please note that the project time line is tentative dependent upon approvals as necessary with each task. The Professional Services Agreement was executed, and the review of the project has begun. The construction documents will be ready for review by the Planning Commission at their October 23, 2001 meeting and the public hearing held at the City Council Meeting on November 6, 2001. It is anticipated that once the construction documents are approved by the City Council, the proposed award may occur by the second meeting in December 2001. From the award of contract, . it is anticipated that the construction period for the park will be 180 days. If construction begins by the middle of January 2002, the completion of the project is anticipated in July 2002. TAPWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd 459 023 On October 30 and 31, 2000, the Museum Expansion Consultant S ' p Select -ion Committee interviewed five firms that specialize in historical building expansions. Staff has met with Paul Johnson of Ferris, Johnson & Perkins to discuss th e design concept contract. Once the design has been reviewed by staff, the CityCouncil will review the design during a Study Session. It is anticipated that the Stud Session y will take place at the November 6, 2001 City Council Meeting. g Funding for the construction of the museum expansion is contained in the Fis cal Year 2003/04 Capital Improvement Program with a construction amount of $ 75 2, 5 00. The first phase of the consultant selection process has been completed. p The Consultant Selection Committee is presently negotiating contract terms with M.W. . g Steele, Inc. When this process is completed, staff will resent a recommenda tion anon for award to the City Council. T:\PWDEPT\STAFF\VOGT\CIP Octoberupdate.wpd 460 024 POLICE REPORT Inside this issue: September Significant Activity Report August Crime Statistics Sunwry Explorer Program Report for September School Resource Officer Reports for September Motor Officer Statistics Report for September School Resource Officer Reports for September Target Team Report for September Special points of interest from the Crime Statistic Summary: • Non -injury traffic collisions have shown a slight increase over last year's YTD total while the fatal traffic collision total has remained the same • Vandalism continues to show both a monthly and YTD decrease in rates of occurrence. • Burglaries reported during the month of August, 2001, doubled when compared to the YTD 2000 rate of occurrence. This continues this year's rate increase despite the arrest of several suspects for these crimes. • Misdemeanor and felony assault rates for YTD 2001 showed an increase following a significant monthly increase for August, 2001. August 2001-Sept. 2001 DEPARTMENT REPORT N0. .9- 09/11 /01 a. Law Enforcement Response On September 11, 2001, our nation experienced its worst ever terrorist attack. The extensive loss of life, coupled with the massive amount of destruction, has prompted many local citizens to wonder if local law enforcement is capable of protecting and helping them in the event of a local attack. The Sheriffs Department, recognizing that catastro- phic events could affect Riverside County, formed the Disaster response Team (DRT) several years ago. The DRT is comprised of Sheriffs Department personnel I WASTM RESPONSE TEAM assigned to various stations throughout the County of Riverside. This insures that all areas are represented and are able to both receive and supply resources reference a relief effort. On September 11th, Sheriff Smith activated the DRT. The DRT commenced 09/11/01: Local Support Members of the community serviced by the Indio Station expressed their support for local law enforcement following the World Trade Center terrorist attack. Telephone calls and letters were received from citizens and businesses within the cities of La Quinta and Coachella, along with messages from the unincorporated communi- ties of Mecca, Thermal, and Oasis. The manager of the La Quinta Wal-Mart store, along with 20 associate employees, paid a surprise visit to the Indio Station. During their visit, they presented a written proclamation of thanks and support to the Indio Station staff. They also presented the staff with a large American flag greeting card and an equally large American flag cake. The support of the local community has been greatly appreciated by the entire staff of the Indio Station. operations at the Department Operation's Center in Riverside and began to immediately coordinate the reception and dissemination of information. In addition, the DRT began to organize and place resources in position to assist those who may have needed them. The Department Operation's Center stayed in operation until it was determined, on September 12th, that the immediate danger had passed. Questions refer- ence the DRT's function can be addressed by Lt. Meyer, at 863-8894. CQACHBJLA VAS.," NAR0071CS TASK FORCE Ault, 2WI-L Quinta Cdeed SItistics Arc 0 15 Sears 0 is Seizures 24ft V810 $171.,347 Weapons Seized 0 a 461 City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding September 2001 Highlights (Numbers in parenthesis denotes number of calls for service that day) Saturday, 09-01-01 Marcos Sabala, 27yrs of Coachella, arrested for DUI. Dep. Adams. Hit and run (vehicle into parked car) on Alvarado at Tecate. Vicenza Patemo, of La Quinta, was located and arrested at his residence a block away. Dep. Donivan. Sunday., 09-02-01 43 : None Monday,09-03-01 (34): Unattended Death on Calie Madrid. Eleanor Cannon, 6/23/19 passed away at her residence. Dep. Leary. Brandy Shaski, 27yrs of Palm Desert, arrested for being Under the Influence of Drugs, after a reported disturbance on Ave Martinez with her ex -boyfriend. Dep. Myers. Tuesday, 09-04-01 (86): Sammy mizell, 31, La Quinta, arrested for terrorist threats. Mizell threatened to kill estranged wife and was at residence in violation of court order. After attempting to flee and trying to hide in neighbor's backyard, with the help of IPD K-9. Wednesday, 09-05-01 (57): Cat Burglary at the 51700 block of Avenida Villa. Unknown suspect entered through unlocked front door and stole briefcase and keys from living room to a 2001 PT Cruiser, Ca 4SUW980. Thursday, 09-06-01 80): None Friday, 09-07-01 (47): Jose Arrellano, 26, 1000 Palms arrested for DUI. Arrellano's passenger, Pedro Rodriguez, 32, also of 1000 Palms arrested for public intoxication. Sa_ turd„ay, 09-08-01 None 462 Significant Activity Report Sunday. 09-09-01 (46): Page 2 Jose Angel Avila, 8/2/69 of La Quinta, arrested for DUI at Hwy 111 X Jefferson. Dep. Thomas. Jaime Solorzano, 12/6/75 of La Quinta, was arrested for multiple traffic warrants during a ped- check at Ensenada X Carranza. Dep. Thomas. John Roger Brennan, 48yrs of La Quinta, was arrested for Lewd Acts with a Child and Burglary. He entered a residence in the 53800 blk of Navarro. He then climbed into bed with a 12yr old boy and began making sexual advances. The boy woke his father who chased Brennan from the house and phoned 911. Brennan was located in a nearby vacant lot, hiding in some bushes. He was very intoxicated but had the wherewithal to purposely mislead deputies in their investigation. No one at the residence ever saw Brennan before. Because Brennan claimed to run a business in Virginia, a bail increase was requested and granted for $250,000.00 as a flight risk. Dep. Black. More Theft activity in North La Quinta: Garage Burglary/Auto Burglary on Hummingbird - Nighttime Petty Theft on Desert Fox - Overnight Petty Theft on Kristen Ct. - Overnight - Possible sus. info Garage Burglary on Adams -Unk Time. Luis Fernandez, 7/15/74 of La Quinta, arrested for Spousal Abuse after he attempted to drag his live-in girlfriend into his car at the Red Robin. He choked her when she resisted. Dep. Wedertz. MOnd@� 0-01 (w Patricia Benson, 8/24/52 of Rancho Mirage, was arrested for DUI after being observed driving w/o headlights (midnight) in the area of Wa X 111. Has 2 priors and is currently on probation for DUI. Dep. Black. Tuesdav, 09-11_ 01 None Wednesdgy. 09-12-01 (46): None Thursday, 09-1,3-01 (49): None Friday, 09-14-01 (5 ;I ): Drew Donce 38, Palm Desert, arrested for out of Co. no bail H&S warrant. Saturday, 0945-01 None Sunday, 09-16-01 35): None 463 Significant Activity Report Monday, 09-17-01 (48): Page 3 Aquimiro Martinez, 5/17/69 of La Quinta, was armed ant his Ave. Ramirez residence for warrants charging Indecent Exposure, and Possession of Illegal Drugs. Dep. Thomas. Tuesday,, 09-18-01 (50): John Welmas, 43yrs of La Quinta, arrested for Spousal Abuse after assaulting his wife at their Vista Del Norte residence. She was treated and released at JFK for facial injuries. He was released to JFK hospital during an "OK to Book" examination when he was admitted for problems resulting from his diabetes. Wife was taken in by Shelter from the Storm and an EPO was completed. Dep. Anguiano. Dwayne Bell, 30yrs of La Quinta, arrested for interfering with deputies at his Ave. Martinez residence. Dep. Darascavage. Martin Chapa, 4/10/80 of Indio, arrested in a vehicle taken the day before in a La Quinta burglary within Lake La Quinta. He may be involved in several other auto thefts in La Quinta. Dep. M. Martinez. Luis Manilla, 22yrs, Javier Aceves Cervantes, 32yrs, Jorge Silva Zuniga, 19yrs, and Ricardo Silva Zuniga, 21 yrs, all of Coachella, were arrested and booked for Attempted Robbery and ADW. They approached 3 victims in the parking lot at Wal-Mart, demanded money, and attacked them with a shovel. Deputies in Coachella located the suspect vehicle a short time later and all were taken into custody. No injuries. Deps. Alvarado and Aguilasocho. Wednesday,,_09-19-01 (4,1),: Johnny Michel, 36, La Quinta arrested for felony warrant. Refer to Press release on additional. Esiquel Perez Valencia, 18, Indio arrested for possession of methamphetamine for sales. Arrested for driving with no license and search of vehicle incident to stogy yielded 56 grams of meth. Consent search of residence yielded an additional 11 grams. Thursday, 09-20-01 50 : Minor injury traffic collision within the parking lot of La Quinta Middle School. Dean Yoost, 53 yr., La Quinta resident was dropping his son off for football practice. Unknown to the driver, his son reached in the back of the pick up bed for his skateboard lost his balance and falls undemeath the truck as father attempts to drive off. Yoost partially drives over his son's chest with his right rear tire. Once he realizes what occurred he rushed son to JFK Hospital. X-rays revealed no intemal injuries and his 11 yr. old son was kept for routine observation. Fridav, 09-21-0„ 1 (45): Maria Castro, 41, Indio arrested for resisting arrest. Saturday, 09-22-01 (47): 17 yr. old La Quinta resident arrested for DUI. Significant Activity Report Sunday, 09-23-01 (-29): Page 4 Adrian Herrera, 12/15/80 of Indio, arrested for DUI at Obregon X Herrera. Dep. Thomas. Andrae Curie, 3114/86 of La Quinta, taken to Mental Health per 5150 AC after and incident at his residence. Dep. Leary. Monday-, 09-24-01, 40): Alejandro Osuna, 1/7/61 of La Quinta, was arrested for Public Intoxication after a futile attempt to purchase beer at the Tampico Circle K. Dep. Leary Tuesday, 09-25-01 None Wednesday. 09-26 01 (36): None Thursday. 09r 27-01(38): 16 yr. old La Quinta High School student arrested for possession of marijuana. 17 yr. old LQHS student arrested for possession of marijuana for sales. Richard Archuletta, 32, La Quinta arrested for felony warrant. Spousal abuse. Friday, 09, 28-0, 1 (38): Richard Archuletta, 32, La Quinta, arrested for spousal abuse Warrant. Leon Guillero, 21, Coachella, arrested for DUI. Saturday, 09-29-01 (42): DUI driver struck three parked cars in the McDonald's parking lot, then fled on foot. He was located in the construction area near Simon Motors. Three witnesses identified the suspect as Ruben Reyes, 6/12/78 of Palm Desert, Was arrested for DUI and hit-and-run. Dep. Black. Rafael DeLaTorre, 812/58 of Indio, arrested for Spousal Battery against his wife. Occurred in the 53800 blk of Navarro. EPO completed. Dep. Jimenez. John Vicik, 9/27/51 of Michigan, arrested for DUI at Ave 50 X Eisenhower. Dep. Wedertz. Sunday. 09-30-01 (57): Henry Smith, 4/18/30 of La Quinta, arrested for Public Intoxication at Von's. Dep. Leary. Total calls for service: 1359 465 MOTORCYCLE OFFICER STATISTICS September 2001* Days worked: 3 (1 day for unit service, 2 days of Comp. time for new baby, T/C School) Total citations: 36 Speeding: 18 Stop sign: 0 T/C's: 0 Radar: 15 Mechanical: 2 DUI's 0 Pace: 3 Seatbelt: 1 Warrants: 1 Red light: 2 City citations: 2 Felony Arrests: 0 Turning: 10 Stored vehicles: 2 High speeds: 25 mph- 46mph, w/b Westward Ho x LQHS. 35 mph- 55 mph, s/b Park from Ave. 50. 45 mph- None 50 mph- 75 mph, Miles x Coldbrook 55 mph- None Avg. speed over the speed limit: 17.0 mph. Avg. citations per day: 12 Associated vehicle code violations: Suspended/Unlic. Drivers: 2 Seatbelt: 0 No insurance: 3 Turning: 0 Mechanical: 2 Drugs/ Alcohol: 0 46R CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT September 2001* SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton RSO Grant Funded Position HIGHLIGHTS: • I attended a meeting with the Juvenile Probation Department and the District Attorney's Office on the implementation of a new juvenile program, the Youth Accountability Team, YAT Team. • Three of the seven arrests were referred to the YAT Team. • I attended several meetings with the school staff regarding the implementation of a new staff / student I parent parking procedure. The new procedure is beneficial in controlling traffic and the deterrence of accidents. 1 issued nine citations for parking and vehicle code violations on or near the school. • 1 made three arrests of students in possession of marijuana on school grounds. 1 made four arrests of students violating the truancy ordinance. • I conducted several business f truancy checks near the high school. • I conducted several follow-up investigations from patrol referrals regarding students. • I conducted several parent / student conferences regarding student behavior issues. Actual reporting period covers September 4, 2001 through September 24, 2001 467 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT September 2001 * SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position +4; HIGHLIGHTS: • Reviewed Disaster Plan for La Quinta Middle School. • Attended staff meetings. • Conducted CPS follow-ups • On the first day of school, 09-04-01 at about 1215 hrs, after several power outages during lunch period, there was the smell of smoke in room 601. The fire alarm was activated, CDF was called, and the students were evacuated from the entire school. CDF determined the smoke came from the A/C unit for room 601. At about 1315 hrs CDF gave the "all clear" to have the students return to class, except for room 601. o While conducting a safety check of the school campus I discovered a door in the perimeter fence near the kitchen delivery area that cannot be locked. This door is out of sight of any office window, or even the kitchen, enabling anyone to enter the campus undetected. I wrote a memorandum to the principal explaining the problem, including a diagram, and provided a recommendation for a solution to the problem. • While reviewing the school tactical site survey, I discovered there is no ON/OFF switch, or disconnect, for the cable TV throughout the school. John Marivn, of Time Warner Cable, responded to the campus and identified two different locations the cable service can be disconnected, cutting service to the entire school. Time Warner was very responsive and helpful. On 09-20-01 1 participated in a Safety assembly for all the first grade classes at Adams Elementary School. Riverside County Sheriff's Department La Quinta, Target Team Monthly Report September 2001 Deputy Aaron Eller and Deputy Eric Spier The following is a summary of the Target Team activities for the month of September. Ongoing Investigations 4 Arrests/ Filings 0 Vehicle checks 3 Business Contacts 12 Investigation assists 4 Arrest Warrants Served 0 Arrest Warrants Attempted 2 Programs 0 Pedestrian Checks 4 Crime Prevention Tours 8 Bar Checks 2 Back-ups 2 Follow-ups 16 Search Warrants 0 La Quints Target Team Report Probation Searches 3 Parole Searches 1 Meetings 0 Recovered Stolen Property 0 Citations issued 1 Surveillances 1 Property Checks 8 Civil Commitments 0 Bicycle Time 0 Training Hours 16 Illegal Drugs Seized 0 Total Mileage: 683 miles Noteworthy A000.mplishments; Page 2 • The Target Team has updated the current list of persons with felony warrants involving La Quints cases and is in the progress of writing a program which will allow effective service of those warrants. • The Target Team is currently investigating possible drug trafficking in which at least one major suspect has been identified. • The Target Team is assisting School Resources officers with extra patrol on and around the city's schools so as to insure the safety of students, school personnel, and to detect any possible criminal activity. is The Target Team continued investigating the recent auto -thefts and increased number of thefts, and burglaries in the city. Numerous suspects have been identified. • The Target Team is conducting extra patrol in the parks reference violations of city ordinances related to the parks; e.g., drinking and barbequing. • The Target Team along with R.A.I.D. is currently working together in order to identify and arrest the persons involved in numerous vehicle thefts in La Quinta. 470 Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT September 2001 September 2001 Explorer Post 503 Program Report Training meetings were held on September 4,11, 18, and 25. The Training meetings covered the following topics: 1) Formation and marching training, 2) Physical training, 3) Competition sign up and tug-of-war training, 4) Inspection, and 5) Ten and 11 code test. Francisco Duran, U.S. Marine and Explorer Post 503 Sergeant, coordinated the formation, marching training, and inspection. Andy Martinez, Explorer Post 503 Captain, made up the 10 and 11 code test and gave the test. Jennifer Richards, Riverside County Sheriffs Department Crime Analyst, handled the tug-of-war training. Moises Andrade, Explorer Post 503 Lieutenant, did the sign up for the 2002 Colorado River Competition. I supervised the physical training. Submitted by Explorer Post Advisor Senior Deputy Andy Gerrard 471 'j Irf-j $INA F410 CITY OF LA QUINTA AUGUST CRIME COMPARISONS CRIME A UGUST .200.E A UGUST 2000 YTD (01) YTD (Oa) *HOMICIDE *RAPE 0 2 0 0 1 12 11 SEX CRIMES (FEL) 3 0 5 10 SEX CRIMES (MISD) 0 1 13 12 ROBBERY 3 4 1 7 10 72 68 ASSAULT (FEL) ASSAULT (MISD) 18 11 150 132 BURGLARY 60 30 433 249 *VEHICLE THEFT 17 8 95 70 *THEFT (FEL) 16 1 S on MEN 168 151 THEFT (MISD) 41 22 322 250 VANDALISM (MISD) 17 22 193 233 DOM, VIOLENCE 5 9 102 96--- NARCOTICS TICS 4 5 85 53 DUI 17 10 92 62 T/C NON-INJUURY T/C INJURY 48 2 28 5 360 41 317 37 T/C FATAL 0 0 2 TRAFFIC CITATIONS 291 371 2354 2033 * STATISTICS INCLUDE ATTEMPTS 473 I A 1�- U. w � � � C) CD L co N � � LL � 3 � � � � w 100 co � U. � � � � V) 47, F� Z ui I 1 1 i 1 ! 1 1 I i .', .........:: .. . 1 ! 1 1 I 1 I 00 1 i 1 ! 1 1 1 1 ! 1 ! 1 ! 1 t 1 1 i ! � 1 1 1 1 1 { 1 t 1 1 I 1 1 1 i I 1 - I 1 1 1 1 ! 1 1 1 I LO ( 1 I I 1 ! 1 1 1 1 1 1 1 I:.... .. .... .. .. .. 1 ! 1 .. .. _ ::._ i:.: i':iiii:^ii:.i-. �:.:: ::':'.................... ::::: .........:............::..::..::::::::::vv:.iii::i-::::............. -.::.... v:: -: .::...-- ...:::-:: 1 I ( ! ! 1 1 1 1 1 ! 1 1 ! 1 1 1 1 i 1 t 1 ( 1 1 1 ! 1 ............. ! 1 .:. ...... - ......... 1 1 j , 1 1 ! 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I 1 I 1 1 � 1 1 1 i 1 1 , 1 � LA I i i II 1 t 1 1 I I I I t 1 I ! 1 1 1 1 1 1 1 1 1 1 ! 1 1 1 1 I 1 I I I I I I 1 1 I 1 1 1 ! 1 1 1 1 1 I 1 I . 1 CNI 1 2 I • • C) Q C) C� N N C� ❑ V) qt 00 co INT 47 M z I z 0 z CY) z 0 U. LL C) C) C) CD 0 U C) u� `d' CY) N r CITY OF LA QUINTA DISPATCH INFORMATION / AUGUST 2001 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 3.95 9 ROUTINE l 1..2 906 *STATS TAKEN FROM RIVERSIDE CO. SHERIFF DATA 'WAREHOUSE RESPONSE TIME REPORT T a 0 jht 4 44WAi AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 16, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Continued Public Hearing to Amend the Specific Plan PUBLIC HEARING: to Allow Parking Lot Lighting Fixtures Instead of Bollard Lighting. Applicant: La Quinta Arts Foundation RECOMMENDATION: Adopt a Resolution of the City Council approving Specific Plan 2000-042, Amendment # 1, subject to the findings and Conditions of Approval. provided that a satisfactory revised lighting plan is presented and finalized prior to the October 16, 2001 meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Arts Foundation Specific Plan 2000-042 was approved by the City Council in June 2000. The applicant, under the Specific Plan, is required to provide low vertical light bollards within all parking lots. The City Council, at its meeting of September 18, 2001, took public comment and continued the public hearing (Attachment 1) . Staff was directed to contract with a lighting consultant. This consultant was to work with the Laguna de la Paz Homeowners' Association (HOA) lighting consultant and the Arts Foundation lighting consultant and assist staff in evaluating a possible resolution regarding parking lot lighting. The City entered into a contract with Jim Benya, Benya Lighting Design, to provide consulting services as they relate to the parking lot lighting at the Arts Foundation site. A meeting was held on Monday, October 1 St with lighting consultants from the City, HOA, and Arts Foundation to work toward a resolution. The City Council at its G:\WPDOCS\CC Stf Rpts\cccdi Arts SP00-042.wpd 4 8 �" October 2, 2001 meeting, continued the public hearing to allow the Arts Foundation lighting consultant the opportunity to revise the lighting plan as discussed at the meeting with the three lighting consultants. Project Request The applicant had initially filed a request to amend the Specific Plan to allow 18 foot high parking lot light fixtures in place of the bollard lighting. However, the City Council gave the Arts Foundation direction to pursue an alternative lighting design. Staff, including the City's lighting consultant, is currently working with both the Arts Foundation and the Laguna de la Paz HOA lighting consultants. A th meeting is scheduled on Monday October 15 to review lighting alternatives prepared by the Arts Foundation lighting consultant. The objective of this meeting is to develop a lighting plan acceptable to the Arts Foundation, the HOA, and the City. Planning Commission Action The Planning Commission at its August 28, 2001 meeting (Attachment 2), reviewed and unanimously recommended approval of the modification to the Specific Plan allowing the 18-foot high light standards. Public Notice This application was advertised in the Desert Sun newspaper on August 16, 2001. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required by the Zoning Ordinance of the La Quinta Municipal Code. Letters received in regards to the request were distributed to the City Council at its meeting of September 181 2001. Public Agency Review All written comments received are on file with the Community Development Department. All applicable agency comments received have been made art of the .. p Conditions of Approval for this case. FINDINGS AND ALTERNATIVES: The Resolution approving or . denying the request will be distributed at the meeting. Staff is developing a Resolution consistent with the new plan anticipated from the October 15th meeting. G:\WPDOCS\CC Stf Rpts\cccdi ArtsSP00-042.wpd The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Specific Plan 2000-042, Amendment #1, subject to the findings and Conditions of Approval provided that a satisfactory revised lighting plan is presented and finalized prior to the October 16, 2001 meeting; or 2. Do not adopt a Resolution of the City Council approving Specific Plan 2000- 042, Amendment #1, subject to the findings and Conditions of Approval; or 3. Remand the applications back to the Planning Commission for further consideration; or 4. Continue the request and provide staff with alternative direction. Respectfully submitted, A I 14A- .%^WOE% Christine di lorio, Wanning Manager Approved for submission by: Mark Weiss, Assistant City Manager Attachments: 1. City Council Minutes for September 18, 2001 2. Planning Commission Minutes of August 28, 2001 G:\WPDOCS\CC Stf Rpts\cccdi Arts SP00-042.wpd RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO ALLOW 12 FOOT HIGH LIGHTING STANDARDS IN PARKING LOTS ON THE WEST SIDE OF WASHINGTON, STREET, BETWEEN 47TH AND 48TH AVENUES, CASE NO.: SPECIFIC PLAN 00-042, AMENDMENT ##1 APPLICANT: LA QUINTA ARTS FOUNDATION WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of September, 2001, and 161h day of October, 2001 hold a duly noticed Public Hearings for the La Quinta Arts Foundation for review of a Specific Plan Amendment to allow 12 foot high lighting standards within the parking lots on p g 28.33 ± acres located on the west side of Washington Street, between Avenues 47 and 48, more particularly described as: APN 643-090-024 WHEREAS, the Planning Commission of the City of La Quinta, California did on the 28th day of August, 2001, hold a duly noticed Public Hearin for the La g Quinta Arts Foundation and unanimously approved a Specific Plan Amendment to allow 18 foot high lighting standards within the parking lots on 28.33 ± acres located on the west side of Washington Street, between Avenues 47 and 48; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings approving p said Specific Plan Amendment: 1. The proposed Specific Plan Amendment is consistent with the goals and policies . g of the La Quinta General Plan, and the Land Use Map for the General Plan and supports the development of the proposed project. 2. The proposed Specific Plan Amendment is compatible with the Cit 's Zoning g i Ordinance in that t implements the City's lighting standards. 3. The proposed Specific Plan Amendment will not be detrimental to the public health, safety and welfare, as it will provide a safe environment for drivers and pedestrians. 4. Development of the proposed Specific Plan Amendment is compatible with the parcel on which it is proposed, and surrounding land uses along Washington ton Street. G:\WPDOCS\CCReso-COA\CCResoArtsAmd.wpd 4.95 City Council Resolution 2001- Specific Plan 2000-042, Amendment #1 La Quinta Arts Foundation Adopted: October 16, 2001 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the t findings of th e eCity Council in this case; 2. That it does hereby determine that the Specific Plan Amendment is within the scope of Environmental Assessment .2000-394 and no further environmental review is required; and, 3. That it does approve Specific Plan 2000-042, Amendment #1 for the reason s set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meetingof the La Quin Quinta City Council held on this 16th day of October, 2001, b the following vote to wit: Y g , AYES: NOES: ABSENT: ABSTAIN: STANLEY SNIFF, Mayor Pro Tern City of La Quinta, California ATTEST: JUNE S. GREEK, CMC/AAE City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California G:\WPDOCS\CCReso-COA\CCResoArtsAmd.wpd CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2000-042, AMENDMENT #1 LA QUINTA ARTS FOUNDATION OCTOBER 16, 2001 1. The applicant agrees to indemnify, defend, and hold harmless the Cityof La i Quinta n the event of any legal claim or litigation arising out of the Cit ' . .. g ys approval of this project. This indemnification shall include any award toward attorneys fees. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. 2. All Conditions of Approval for Specific Plan 2000-042 CityCouncil Resolution solution 2000-035, adopted on May 23, 2000, shall remain in full force and effect, except as modified herein. 41. The applicant shall provide landscape improvements in landscape setbacks and in on -site areas as revised below: Add: The landscape architect shall modify the landscape plan by increasing the size of the trees to a minimum 24-inch (to 36-inch - requested b HOA Y ) box along the Washington Street frontage ate the south boundaryadjacent to Laguna de � 9 la Paz (and within all parking lot tree wells and end -row planters - requested ted p q by HOA). The Community Development Department staff shall work with the landscape architect to ensure that the placement of trees and shrubs adequately q ately screen the light fixtures from neighboring residences. 62. A "Banner Plan" which identifies the ultimate location of all 37 on - site banners, shall be submitted for review and approval with the first Site Development Permit application. All minor use permit applications for the ro project ) ct shall proposed be consistent with the approved Banner Plan. A. The applicant agrees to be bounded by an amendment to the Cit ' y y s Sign Ordinance. Add: B. The following restrictions shall apply to the Banner Plan in t ' he Specific Plan. Of the 37 permitted banners, no more than nine banners may be displayed in the area of the site which is east of the festival round the e amphitheatre, and the future building pad. No banners shall be displayed p yed within the two front parking lots or within the artist parking lot. All . p g banners shall be subject to the size and spacingrequirements of t q he Specific Plan. All banners displayed within the landscape setback along g Washington Street shall not exceed 8 feet in height. All banners displayed within the festival grounds, the amphitheater, or the future G:\WPDOCS\CCReso-COA\CCResoArtsAmd.wpd City Council Resolution 2001- Specific Plan 2000-042, Amendment #1 La Quinta Arts Foundation Adopted: October 16, 2001 building site shall be placed no higher than the top of the adjacent tent structure. This limitation shall not apply to the placement of banners on structures, such as building elevations, in which case, the previously approved banner program shall apply. Except as provided in this condition (requested by LQAF), the banners located in the festival grounds shall be placed so that they are not visible from the homes within Laguna de la Paz. As to the nine banners referred to above, they shall not be installed more than 30 days in advance of an event, and shall be removed within seven days after the event. VP - - -- - - - . w I I i : I ILM It 1141- i 0 MAISM101 -SERI - - - -- - - - -- - - - -- - - - - - - - i0 LwAVAw]i • i i - -- - - - - E The Lighting Plan for the site shall be as shown on the drawing of October 11, 2001, Drawing # 2. The number of light fixtures shall be equal to or less in number than what is shown on the plan. No light fixtures on the site shall exceed 12 feet in height above adjacent grade. Those light fixtures within the all four parking areas and flanking the access road to the artist parking lot (approximately 86 in total) shall have Illuminating Engineering Society ("IES") full cutoff luminaries. The pole design for these light fixtures shall be simple, clean and thin, and shall be painted a color which U4210sappears (blends - requested by L QAF) into the background. The design of the light fixtures shall be subject to the approval of the City, with input from the City's lighting consultant. The light fixtures along the entry driveway and along the western edge of the two front parking lots (approximately 43 in total) shall be decorative in style. The Arts Foundation shall meet and confer with representatives of the Laguna de la Paz Homeowners Association regarding the design and selection of the decorative light fixtures. The decorative light fixtures shall be subject to the approval of the City, with input from the City's lighting consultant. The decorative light fixtures shall have IES semi -cutoff luminaries. The bollard lighting shown on the plan shall not exceed 48 inches in height above the adjacent grade. G:\WPDOCS\CCReso-COA\CCResoArtsAmd.wpd 488 City Council Resolution 2001- Specific Plan 2000-042, Amendment #1 La Quinta Arts Foundation Adopted: October 16, 2001 67. The Specific Plan and subsequent Site Development Permit application for the artists' parking lot shall be amended to provide for 380 parking spaces, designed to meet City dimensional standards. Alternatively, 100 parallel parking spaces may be provided along the rear access road, by widening the road to a 36 foot width, minimum. Add: No trucks larger than a single -frame truck, 20 feet in length bumper to bumper, p p shall be permitted to park in the artist parking lot, or along the access road leading thereto. Larger vehicles may load and unload in that area, and then shall .be directed to the area along the northern portion of the site, to park. G:\WPDOCS\CCReso-COA\CCResoArtsAmd.wpd 489 ATTACHMENT #1 City Council Minutes . 19 September 18, 2001 4. PUBLIC HEARING TO AMEND THE SPECIFIC PLAN TO ALLOW PARKING LOT LIGHTING FIXTURES INSTEAD OF BOLLARD LIGHTING SO AS TO MEET THE CITY'S ZONING CODE PARKING LOT LIGHTING STANDARDS. APPLICANT: LA QUINTA ARTS FOUNDATION. Mayor Pena and Council Member Perkins abstained due to a potential conflict of interest and left the dais. The Mayor Pro Tern declared the PUBLIC HEARING OPEN at 8:45 p.m. Planning Manager di lorio presented the staff report. In response to Council Member Henderson, Ms. di lorio explained the City does not have a lighting consultant but there was optimism when the Specific Plan was approved that the City's lighting requirements could be met with bollard lighting. In response to Council Member Adolph, Ms. di lorio advised both the applicant and the Laguna de la Paz Homeowners Association have individual lighting consultants. As for the approved lighting plan for the Palmer Restaurant, she • stated it included 12-foot high light poles with shields so as not to illuminate past the property line. She noted the light standard heights for the Omri and Boni Restaurant were similar. Council Member Adolph stated he didn't feel the planter areas at the Arts Foundation would accommodate sufficient landscaping to help soften the lighting. In response to Council Member Sniff, Ms. di lorio advised the lighting consultant hired by the homeowners association recommends bollard lighting and the lighting consultant hired by the Arts Foundation recommends 18-foot high light fixtures. Frank Delaney, 3801 University Avenue, Riverside, representing the applicant, gave a brief presentation on the applicant's request and referenced the lighting study conducted by their lighting consultant, Mr. Raya, of MRC Associates. He felt the lighting system proposed by the homeowners association's lighting consultant would further exacerbate the problem. He urged Council to approve the appl.icant's request and stated a delay of the application would potentially eliminate upcoming events planned by the Arts Foundation. Ralph Raya, 1255 East Ramon Road, Palm Springs, of MRC Associates, lighting consultant for the applicant, explained why he felt bollard lighting would not 49i 005 City Council Minutes 20 September 18, 2001 meet City standards and would create a liability problem for the Arts Foundation. He further explained bollard lighting is specifically used to illuminate pedestrian walkways and gathering places and its normal 42-inch height is intended to ensure that the viewing angles of pedestrians or vehicles are above the source so as not to create glare. He stated due to the parking lot being in a retention basin, the height was increased to go on a concrete base and that elevates the position of the light source into a viewing zone. The bollard lighting originally selected by the Arts Foundation meets the candle power requirements of the City but the ratio of light creates hot spots and requires more than 196 bollards to achieve the required lighting. His opinion was that bollard lighting is not intended to be mounted at 6Y2 feet and that it would not meet City standards. In response to Mayor Pro Tern Sniff, Mr. Raya stated he started discussing lighting alternatives with the Arts Foundation approximately three months ago when he determined bollard lighting would not work. He reported the Arts Foundation is proposing a flat lens, 100-watt high pressure sodium lamp (amber light) to minimize the contrast between the lighting and the surrounding residential environment and dark hillside. The proposed lighting will provide zero light above 90 degrees and no readable light off the property, which is a minimum of 100 feet away from the nearest light fixture. He felt a reduction in light pole height would result in insufficient lighting and noted the light fixtures at the church property are tilted up to illuminate the area because the light poles are too low. He then reviewed application of the proposed lighting fixture (shoebox lighting) at various parking lots throughout the valley and noted the poles become less distracting with trees and landscaping. He stated the 18-foot high poles extend 4 to 5 feet above the line of sight. Council Member Adolph asked if bollard lighting would illuminate the walking areas if placed at the ends of the planters and one in the middle. Mr. Raya stated that option would eliminate parking spaces. He didn't feel placing the bollard light fixtures in the center would distribute sufficient lighting between vehicles and felt the lack of lighting in drive areas combined with the glare from hot spots of the bollard lighting would make it difficult for pedestrians to be seen. Council Member Adolph noted vehicle speed should not be a problem in the parking lot and that vehicles backing up should have their lights on at night. He referred to the auto mall lighting and questioned how much illumination would be needed in this parking lot. 491 � 006 City Council Minutes 21 September 18, 2001 • Mr. Raya stated the auto mall metal halide lighting is 50 to 80 footcandles whereas the proposed lighting is an average 1.25 footcandles. Council Member Adolph stated he prefers soft metal halide lighting and hopes something can be done with low-level lighting in this parking lot. Council Member Henderson asked Mr. Raya if he could put together an acceptable lighting plan if there was a deviation from City standards. She noted the Specific Plan was approved with a deviation from standard -width parking stalls and driving lanes due to the anticipation of a safer parking environment resulting from traffic -directing assistance at events. Mr. Raya stated he could not produce a lighting plan with bollard lighting that would not create glare. He also felt reduction of 2 to 3 feet for the light fixtures would result in poor lighting and glare. In response to Council Member Henderson, Ms. di lorio confirmed the project is required to plant trees along Washington Street and the perimeter of the Laguna de la Paz development. She stated each drive aisle is required to have five 1 Y2 -2 inch diameter trees with two trees at each end. • In response to Council Member Adolph, Mr. Raya stated the planter areas are 5 to 6 feet wide. Marie Bochnewich, 74-399 Highway 1 1 1, Palm Desert, attorney for Laguna de la Paz Homeowners Association, noted the applicant's proposed lighting plan will reduce their lighting costs by one third. She referred to a computer - generated drawing of how the site will look with 18-foot high light poles and commented on its similarity to a Wal-mart parking lot. She advised their lighting consultant believes bollard lighting can be used in this project and meet City standards. She stated he feels gem bollard lighting can be used without generating discomfort or disability glare. They believe the 18-foot high light poles will extend 9 feet above the line of sight. She suggested the two lighting consultants get together with staff to find a bollard lighting fixture that will resolve this problem. She further suggested the Arts Foundation use temporary lighting for their upcoming event in order not to rush a decision on this issue. Hugo Podhzarsky, 695 S. Roxbury Drive, Palm Springs, of Dream Engineering and representing the homeowners association, reviewed photometric layouts for the originally -proposed bollard lighting, the Art Foundation's proposed shoebox lighting, and the gem bollard lighting. He stated they believe gem bollard lighting will comply with City standards and not produce glare. In response to 0 0 Ot4 City Council Minutes 22 September 18, 2001 Mayor Pro Tern Sniff, he stated the gem bollard layout contains 291 bollards at 6Y2 feet high. Dean Phelps, 48-115 Calle Seranas, spoke in opposition to the applicant's request and stated he feels it's more of a cost issue. He also questioned the bollard lighting causing glare. Ken Von Schnabl, 48-567 Via Amistad, stated he is opposed to the 18-foot high light poles and voiced concern about light spillage onto his property. Carolyn Todd, 48-649 Paseo Tarazo, stated she supported the Arts Foundation when the project was approved last year because she felt it was a classy organization that was committed to building an aesthetically -pleasing property. She now fears those who opposed the project at that time because of concern it would reduce property values and become a frequent nuisance were correct. She questioned why the lighting problem was not known earlier and stated she felt the tall light poles will not only be detrimental to Laguna de la Paz but to the Arts Foundation property and the Washington Street corridor as well. She urged Council to deny the applicant's request and suggested using lights similar to the new lights in the village. Ed Propersi, 48-233 Calle Floristas, stated he was "pro" Arts Foundation until this issue came up but now feels deceived and believes the Planning Commission was deceived. He understood from an Arts Foundation representative that they plan to bring in telescope lighting to illuminate the back area for the November event. He felt it seems like the Arts Foundation tells the City what it is going to do and questioned that being proper business practices for a well -planned City. Council Member Henderson noted the November event is scheduled to conclude by 5:00 p.m. Robert Cox, 78-315 Crestview Terrace, stated he feels the proposed lighting plan is atrocious and expressed a desire to retain what night sky is left in his neighborhood. Alfred Krome, 48-235 Vista de Nopal, stated he is supportive of the Arts Foundation but opposed to parking -lot -type lights along Washington Street. He felt it would be detrimental to the project and the City as a whole and questioned how the project got this far in the process without an approved lighting plan. He noted the City makes exceptions for various reasons and urged Council to consider the intent of the project and approve bollard lighting on that basis. 4 City Council Minutes 23 September 18, 2001 John Vestry, 48-615 Paseo Tarazo, stated he was disappointed with the Arts Foundation's request and was concerned they are becoming a bad neighbor. He felt their lighting proposal would reduce property values and he voiced disappointment that the City approved the project without an adequate lighting plan in place. He urged Council to deny the applicant's request and to insist that a sufficient number of bollard lighting fixtures be installed to comply with City codes. Mr. Raya stated he believes the issue is not cost but rather failure to comply with City code and safety. He felt the bollard lighting proposed by Dream Engineering, which is equivalent to five 100-watt table lamps, will create glare. He didn't feel the lighting industry ever contemplated bollard lighting fixtures being mounted above 44 inches. He "guaranteed" the installation of nearly 300 light fixtures as proposed by Dream Engineering at eye level or above will produce glare and that it will be more distractive to passing motorists than 18-foot high light poles with high pressure sodium lamps. He stated independent photometric studies have proven that the lighting he recommends does not put light into adjoining properties. He encouraged a demonstration to show the difference between the two proposed types of lighting. John Strong, 48-226 Calle Floristas, President of Laguna de la Paz Homeowners Association, noted the bollard lighting would be shielded from Washington Street by a 9-foot high berm. Phillip Ruben, 48-214 Calle Floristas, stated he didn't feel bollard lighting would have been proposed and approved for this project if the manufacturers didn't intend for that type of fixture to be used in that manner. He believed the Arts Foundation held off on the lighting issue previously because they knew it would raise objections and he questioned them being a good neighbor. Mr. Krome noted if trees will shield the 18-foot high light poles they will also shield the light, whereas low-level lighting will not. Nancy Erickson, 48-557 Via Encanto, stated she felt there was some room for compromise and willingness to look at alternatives in Mr. Raya's final remarks. She believed a viable solution would be found if the "experts" work together on this and asked Council to give the parties involved time to find a compromise. There being no further requests to speak, the Mayor Pro Tem declared the PUBLIC HEARING CLOSED at 9:38 p.m. • Council Member Henderson voiced regret that the Arts Foundation's lighting problem has resulted in a level of mistrust by the residents of Laguna de la Paz. City Council Minutes 24 September 18, 2001 She didn't wish to question the differing expert opinions and suggested the possibility of the City hiring its own expert. She felt there may be a need to modify the Specific Plan with a deviation from the City's lighting standards and suggested at least a two -week continuance to give the lighting experts an opportunity to try to resolve this issue. She stated she supports the Arts Foundation project and didn't want to ruin it aesthetically by approving 18-foot high light poles. Council Member Adolph stated he would like to know how a two -week continuance would affect the project. He voiced opposition to "high-rise" light poles and expressed a preference for low-level lighting. He agreed a deviation from the City's lighting standards might help resolve the issue and that bollard lighting might be the way to go. Mayor Pro Tern Sniff stated he preferred not to modify the City standards but he didn't have a problem with a two -.week continuance and requesting that the applicant, Laguna de la Paz Homeowners Association representatives, and their lighting consultants meet with City staff to try to work out an acceptable solution. He wasn't supportive of 18-foot high light poles. City Attorney Jenson recommended the public hearing be re -opened prior to a continuance. The Mayor Pro Tern RE -OPENED THE PUBLIC HEARING at 9:49 p.m. MOTION - It was moved by Council Members Henderson/Adolph to continue the public hearing on the Specific Plan amendment for the La Quinta Arts Foundation to October 2, 2001, and direct staff to consult with a third -party lighting consultant for an unbiased opinion on the lighting issue and to meet with representatives of the Arts Foundation and the Laguna de la Paz Homeowners Association to work out an acceptable compromise. Assistant City Manager Weiss noted it may be difficult to retain a lighting consultant in such a short period of time. Motion carried with Mayor Pena and Council Member Perkins ABSENT. MINUTE ORDER NO. 2001-132. Council recessed to the Redevelopment Agency meeting. Council reconvened and recessed to the Financing Authority meeting. 495 010 ATTACHMENT 2 Planning Commission Minutes August 28, 2001 1. Chairman Abels asked for the sta/thCommunity repo Planning Manager Christine di lorio presented the infoontained in the staff report, a copy of which is on file in Development Department. 2. Chairman Abels asked if there ere any questions of staff. There being none, Chairman Abels sked if the applicant would like to address the Commission. he applicant stated he was available to answer any question . 3. Chairman Abels a ed if there were any questions of the applicant. There eing none, Chairman Abels asked if there was any other pu is comment. There being no further public comment, C irman Abels closed the public participation portion and opene the item for Commission discussion. 4. There ing no further discussion it was moved and seconded by Com issioners Robbins/Kirk to adopt Minute Motion 2001-015 ap owing an amendment to the sign program for Specific Plan 99- 0 6, subject to the findings and conditions as recommended. 5. /Unanimously approved. Community Development Director Jerry Herman excused himself due to a possible conflict of interest and left the meeting. '--- G . Specific Plan 2000-042, Amendment # 1; a request of the La Quinta Arts Foundation for approval of an amendment to modify the parking lot lighting standards at the project located on the west side of Washington Street, between Avenue 47 and Avenue 48. 1 . Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio and Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Kirk asked staff to clarify the two photometric studies. Both were the same with the exception that one of the plans also included lighting for the artist's parking lot. 496 G:\WPDOCS\PC Minutes\PC8-28-01.wpd 12 Planning Commission Minutes August 28, 2001 3. Commissioner Robbins asked staff to explain the difference between the two different type of light fixtures, bollards and poles. Staff asked that the applicant explain this. 4. Commissioner Tyler asked what color light would be put out by the bulbs proposed. Staff stated yellow. Commissioner Tyler asked if these lights would affect the traffic on Washington Street. Staff stated the study shows the light exposure to Washington Street is "0" due to the berm and light source. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Frank Delaney, representing the applicant, gave his presentation on the project. He further stated they concurred with staff's recommendations and went on to explain the reason for the request. He then addressed the issues raised in the letter received from Wayne Guralnick, attorney for Laguna de la Paz homeowners and asked that the Commission either approve or deny the application to allow the project to continue going forward. They would not like to have the project continued. He then introduced Mr. Ralph Raya of MRC Associates, the electrical engineer consultant, who gave a presentation. 6. Chairman Abels asked if there were any questions of the applicant. Commissioner Kirk asked Mr. Raya to qualitatively explain the difference between the two photometric studies. Mr. Raya explained the difference. Commissioner Kirk asked what the difference was between the two light fixtures at the boundary with Laguna de la Paz. Mr. Raya stated they chose a light fixture that was totally shielded with the flat lens and amber lighting to reduce the amount of light. They did not increase the amount of lighting at the property line, or along Washington Street. They reduced the hot spots and foot-candles over the site. Commissioner Kirk asked how this entire project with either light source compares to the lighting along Highway 1 1 1. Mr. Raya stated landscaping lighting only lights a single area. This will have less foot-candles than the parking lot lighting at the corner shopping center. 7. Commissioner Tyler asked where the height of the fixtures was measured from. Mr. Raya stated it was measured at finish grade. The opening of the fixture is at 18 feet. 4 9 7 G.\WPDOCS\PC Minutes\PC8-28-01.wpd 13 012 Planning Commission Minutes August 28, 2001 8. Chairman Abels asked if anyone else would like to address the Commission on this issue. Ms. Marie Bochnewich, representing the HOA for Laguna de la Paz, stated they were requesting a continuance to allow them time to evaluate the proposal as one week is not adequate time to evaluate the lighting plan. 9. There being no further public comment, Chairman Abels closed the public participation portion of the hearing and opened the project for Commission discussion. 10. Commissioner Robbins stated he shares the concerns of the HOA, but also shares the safety concerns of the City and Arts Foundation. He concurs with the light study as presented and as the application will not be taken to the City Council for a month it will allow them ample time to have their study completed. 11. Commissioner Kirk stated he was supportive of the bollard lighting when the project was originally approved. However, he did hope the Laguna de la Paz lighting consultant could come up with an alternative lighting program utilizing the bollard lighting. He also concurs there is ample time for the homeowners to conduct a study prior to the City Council meeting. 12. Commissioners Butler, Tyler, and Chairman Abels stated they concurred with the statements made. 13. There being no further discussion, it was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 2001-1 12 approving Specific Plan 2000-042, Amendment #1, subject to the findings and conditions as amended: a. Condition #2: "...and the light fixtures shall be a maximum of 18-feet in height." ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSTAIN: None. ABSENT: None. VIII. CORRESPONDENCE AND WRIT --EN MATERIAL: None. 498 _ 0,13 G:\WPDOCS\PC Minutes\PC8-28-01.wpd 14 -16-01 From-GURALNICK GILLILAND 47605683053 MARL A. BOCHNEWICH Attorney at Law 74-399 H1,917 ray 111, Suite M Palm Desert, California 92260 Talapmne (760) 340-4358 - Facsimile (750) 568-3052 October 16, 2001 via facsimile oxily (760) 777-1233 Kathy Jensen, Bsct. GIs . Christine. di Lori o C-ity of La Quint a Attn ; Community IDevel.opment Department 78- 495 Call.e Tampico La QuInta, CA 92253 i T-490 P.01/03 F-300 4jo R La Quinta Arta Foundation - Revised Parking Lot L�-ghtiu Flan Dear Kathy and Christine: The Board of Directors, of Laguna .De La Paz Homeowners Associat -.ori has reviewed c.he proposed •`Add!t i oval Condit jor4s of Appx-oval n provided to my of r ice today by Kar-hy Jensen , They have the following comments and requested changes to the proposed coed-.t ions of approval: Modification to Banner Plan. 1. Please strike the enti. 7e sentence, .All banners di.spl axed within the landscape setback aloe Mash-��ton Ast'reet shall nor - exceed S feet in height . „ The curi7ent Banner Plan and coxidi t sons of approval do not permlt any banners in this location. Current Condit ion of Approval No. 61 provides ,'-No banners shall be located w.i thin the landscaped pa-rkway incli2ded in the Washington Street x-igrht-or-waY. » The approved Banner Plan also contains this l angu.age , The Board considers that this -is intended to leave the entire landscape secback along Washington Street, includi.pg the berm, free of the visual clutter of banner aano=cements and sponsor advertisements. iDlease change the last sentence o the � f h ara rapt co read, "IA-7 l ban,ne� s pe2=4 t t ed un er t _e Banner plan ohal l be .iris cal l ed- nd c 2an 30 days ' 11 advance Of an exTen t l and shall be removed 10- 6-01 lf5:12 RECEIVED FROM:+7605688058 P.01 �'t�-16-01 04:20pm From-GURALNICK GILLILAND +76056830a3 T-490 P.02/03 F-300 MARI F A. f3oCH H F-WICH ATTORNEY AT LAw October 16, 2001 Re: La Quinta Arcs Foundation Parking Tot Light xng Plan page 2 within seven days of ce-r the event." The Banner Plan provides that the Fou.ndati.on ma-V Install „up to 37 temnorary banners-, and "up to a Maximum. of 3 I ba.nnez:'s pe:r event.,, The banners are intended to be event - specif is . `there f ore, the limal-ts above should apply to all banners so than we do not end up with the unintended consequence of permanent ban Hers. II. Additional Mature Landscaping on Perimeter. When our expex-t , Joe Nolan. of Dream Fn9�.neer.1n9, net with staff and the other experz5 cwo weeks ago, he re porued bac� to thQ Board that the -Foundation was proposing to install amat ure scre_; ngtree$" to provide a 'Acanc)Dy,, over the proposed. 12 - foot lighting standards. We were very encouraged by this,, because screening trees are the si iigle most import ant method of minimizing the 1 ight and visual obstruction of the light poles. Az last night j s mc-er--L g, we were quite disappointed to find that the FolaTida.tion had not in fact made aiay ohaii9es whatsoever to its exist -rig landscape plan, which calls out for immature trees which wil xxxot grow zo sGr een the light poles for maTiy vears, if ever. The proposed 1 ang age to add a minimum 2 4 -inch box" tree along the perimeter only is unacceptable, The Board requires -Inim-am 2611 - 61, box trees along the rows of light poles, as shown on the parking lot plan. Additioiially, along the perimeter, all 40 trees should be minimllm 3 o box. III. Perimeter Berm, The Foundat ion` s proD ect manager, Mr _ peodati , stated that if it were possible to do so, the Poundarion woL old agree to raise the berm along the boundary of Laguna De La Paz an additional 1 foot , taking inro consideration the 1: 3 desirable ratio for the slope. The additional conditions should include this requirement, it it can be done. We hope to hear from the FoizndaticTi that these issues may be dealz with so that the Board may appear tonight and approve the n=-w parkiTig lot lighting plan. Sop 1 0-1 6-01 1 6: 1 8 RECEIVED FROM : +7605683058 P. 02 10.16-01 04:21pm From-GURALNICK GILLILAND M ARIE A. BOCHNEWICH ATMP%N&Y AT UAW +7605683053 T-490 P.03/03 F-300 Qc,cober 16, 0 0 -1 Re: La Quinta Arcs Foundatiop, Park-i.ig Lot L; gait ing Plan Pag E 3 1pf 1a=FRM3 w l u S-incerely, C ma-r�. e A. Bochriew�- ch 501 10-16-61 16:13 RECEIVED FROM:+7605683053 P-03 T a 0 il4t 4 aCP QdArA) COUNCIL/RDA MEETING DATE: October 161 2001 ITEM TITLE: Public Hearing on a Resolution for the Miraflores Senior Apartment Project to Approve the Issuance of Tax Exempt Bonds for the Property Located at the Northwest Corner of Jefferson Street and Avenue 48 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: C10NIP) - Adopt a Resolution of the City Council for the Miraflores Senior Apartment complex approving the issuance of tax exempt bonds in an amount not to exceed $ 9,000,000 for the purposes of paying a portion of the costs to develop the complex. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 21, 2000 the City Council and La Quinta Redevelopment Agency Board approved an Affordable Housing Agreement to facilitate the construction of 118 senior apartment units in the Miraflores project. This Agreement authorizes the Agency to fund up to $6.0 million or 39% of the $15.5 million of development costs to generate 118 senior units affordable to very low and low-income households. The units would remain affordable to these households for 55 years. The developer, DC & TC, LLC proposed to fund the remaining $9.5 million of development costs through a combination of private financing, developer equity, and 9% Low and Moderate Income Tax Credits. The 9% Tax Credits were slated to fund $6.6 million or 70% of the $9.5 million cost. DC & TC, LLC applied for the 9% Tax Credits during the Spring 2001 round. Their application earned 149 out of a possible 153 eligible points. However, the project was not awarded a tax credit allocation. 502 G:\WPDOCS\CC Stf Rpts\TefraRpt.doc In order to continue with this project, DC & TC, LLC proposed that 4% Tax Credits be pursued. On October 2, 2001, the Agency authorized DC & TC, LLC and staff to apply for the 4% Tax Credits and approved the issuance of up to $9.0 million in tax exempt mortgage revenue bonds to underwrite construction and permanent financing costs. The bonds would be secured by project rents and a letter of credit issued by FANNIE MAE or related entity. Federal statutes require the governing elected body which possesses jurisdiction over the project to hold a noticed public hearing on the financing's public purpose. The City Council as the elected body must hold this hearing within 30 days of Agency approval of the Resolution authorizing the mortgage revenue financing. This Resolution was approved on October 2, 2001. During the public hearing the Council should request testimony regarding the use of tax-exempt bonds for the project's construction and permanent financing. FINDINGS AND ALTERNATIVES: 1. Adopt a Resolution of the City Council for the Miraflores Senior Apartment complex approving the issuance of tax exempt bonds in an amount not to exceed $9,000,000 for the purposes of paying a portion of the costs to develop the complex; or 2. Do not adopt a Resolution of the City Council for the Miraflores Senior Apartment complex approving the issuance of tax exempt bonds in an amount not to exceed $9,000,000 for the purposes of paying a portion of the costs to develop the complex; or 3. Provide staff with an alternative direction. Respectfully submitted, ;ry Herali' mmunijr Development Director Approved for submission by: Q Thomas P. Genovese, City Manager 503 *fto 002 G:\WPDOCS\CC Stf Rpts\TefraRpt.doc RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A PROJECT AND THE ISSUANCE OF BONDS RELATING THERETO APPLICANT: DC & TC, LLC MIRAFLORES SENIOR APARTMENTS WHEREAS, the La Quinta Redevelopment Agency ("Agency"), pursuant to a Resolution adopted therefor, entered into that certain Affordable Housing Agreement, dated on or about December 20, 2000 ("Agreement"), with DC & TC, LLC or its successor ("Developer") for the development of an affordable 1 18-unit senior citizen rental apartment complex to remain affordable for a period of 55 years (the "Project") located at the northwest corner of Avenue 48 and Jefferson Street (Remainder Parcel of Tract No. 28601-1, as shown by Map on file in Book 278, Pages. 86-90 of Maps, Records of Riverside County, California), City of La Quinta ("City"); and WHEREAS, concurrent with the Agency's approval of the Agreement and the Project described in the Agreement, the Agreement and the Project described therein were also approved by the City Council of the City ("City Council") by adoption of a Resolution approving the Agreement pursuant to the California Community Redevelopment Law (Health & Safety Code § 33000 et seq.), in particular Health and Safety Code Section 33433; and WHEREAS, the purpose of the Agreement and the Project is to address the need for housing available to senior citizens whose income does not exceed moderate income as defined in California law; and WHEREAS, by and through their respective approval of the Agreement, the Agency and the City Council have approved the Project; and WHEREAS, Developer has requested that the Agency issue certain tax- exempt bond financing in a principal amount not to exceed $9,000,000, pursuant to applicable provisions of federal law and federal income tax regulations to assist in the development of the Project (the "Bonds"); and WHEREAS, the City has published, or caused to be published, notice of a public hearing regarding the financing of the Project with the Bonds; and WHEREAS, a lawfully noticed public hearing has been conducted by the City Council in relation to the financing of the Project with the Bonds; and 594 G:\WPDOCS\CCReso-COA\MFBondiss.wpd City Council Resolution 2001- Issuance of Bonds - Miraflores Senior Apartments Adopted: October 16, 2001 WHEREAS, it is in the public interest and for the public benefit that the City Council declares its approval of the Project and the issuance of the Bonds if such bonds are not issued by the Agency. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of La Quinta resolves as follows: SECTION 1. The City Council approves the issuance of Bonds in an amount not to exceed $9,000,000 for the purpose of paying a portion of the costs of developing the Project. SECTION 2. The Developer shall be responsible for the payment of all present and future costs in connection with the issuance of the Bonds, including but, not limited to, any fees or expenses incurred by the Agency in anticipation of the issuance of the Bonds, the cost of issuing any official statement, rating agency costs, bond counsel fees and expenses, underwriting discount and costs, trustee fees and expenses, and the cost of printing the Bonds. The payment of principal, redemption premium, if any, and purchase price and interest on the Bonds shall be solely the responsibility of the Developer. The Bonds shall not constitute a debt of the City. SECTION 3. The adoption of this Resolution shall not obligate (i) the City to provide financing to the Developer for the acquisition, or development of the Project, or to issue the Bonds for purposes of such financing; (ii) the City or any department thereof, or the La Quinta Redevelopment Agency or any department thereof, to approve any application or request for, or take any other action in connection with, any environmental, General Plan, zoning, or any other permit or other action necessary to effectuate the Project. SECTION 4. The City hereby approves of and memorializes the public approval process set forth in the pertinent Subsections of 26 U.S.C. § 147(f). This Resolution constitutes approval of the Project and the Bonds for the purposes thereof. SECTION 5. This Resolution is approved expressly for the purpose of satisfying the requirements of federal law with respect to issuance of the Bonds upon a tax exempt basis. SECTION 6. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of October, 2001, by the following vote, to wit: G:\WPDOCS\CCReso-COA\MFBondlss.wpd 505 z:�4 City Council Resolution 2001- Issuance of Bonds - Miraflores Senior Apartments Adopted: October 16, 2001 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 506 G:\WPDOCS\CCReso-COA\MFBondlss.wpd 4 COUNCIL/RDA MEETING DATE: October 161 2001 ITEM TITLE: Public Hearing to Certify an Addendum to Environmental Assessment 96-328; Specific Plan 96-028, Amendment #2, Review of Revisions to Design Guideline Modifications to allow for a 23,184 Square Foot Retail Building In -Lieu of Three Retail Buildings Totaling 11,010 Square Feet; and Site Development Permit 2001-709, Consideration of Development Plans for Construction of a 23,184 Square Foot Retail Building on Parcel 2 of Parcel Map 28422, for Property Located ± 600 Feet South of the Southeast Corner of Highway 111 and Dune Palms Road Applicant: Bart Rinker RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying Environmental Assessment 96-328, including the attached Findings, Initial Study and Mitigation Monitoring Plan; and Adopt a Resolution of the City Council approving Specific Plan 96-028, Amendment #2, subject to the attached Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Site Development Permit 2001-709, subject to the attached Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Specific Plan 96-028 was approved for Lapis Energy Corporation on February 4 • 1997. The plan called for ± 81,000 square feet of commercial space, with a 2,500 square foot fueling station with CNG capacity, a ± 67,000 square foot e facility,self-storage a + _ 1 1,010 square feet of auto retail space, and 79 total parking stalls. 507 On April 7, 1998, Amendment #1 to the Specific Plan was approved, to allow an increase in building area for the self -storage component (Allstate Storage) from 67,000 to 91,000 square feet. The project site, Parcel 2, is currently approved for an 11,010 square foot auto service complex, which would consist of three buildings. Project Proposal The applicant proposes a 23,184 square foot retail commercial project on Parcel 2 of the Dune Palms Center (previously Lapis Energy Specific Plan), which lies between the fueling station (Parcel 1) and Allstate Storage (Parcel 3). Retail tenancies are anticipated to be oriented to automotive parts and accessories, with limited "clean" auto services (i.e. installation of car stereos, wheels, body kits and similar products) available. The Specific Plan Amendment proposes: 1. revisions to parking provisions for approved Parcel 2 site layout and use description. This includes revising the parking space counts for Parcel 2 and the total Specific Plan. The proposed building utilizes the same ratio (1 /300 s.f.) as was used for the existing approval. 2. revised building area figures to permit one 23,184 square foot retail building in lieu of the three previously approved 11,010 square foot (aggregate) retail buildings on Parcel 2. This revises the total building area of the Specific Plan to 118,884 s.f. 3. updating the document where necessary to generally reflect current conditions, such as work completed, existing uses, etc. Individual tenant signs will require separate approvals, as the approved sign program was prepared prior to the revised building design, which now will house multiple tenants. The individual signs will need to comply with the existing sign program, or an amendment will be necessary. The conditions address the requirements for sign approval processing. Public Notice These cases were advertised in the Desert Sun newspaper on September 25, 2001. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required. No negative comments have been received. Any correspondence received before the meeting will be transmitted to the City Council. Architecture and Landscape Review Committee On September 5, 2001, the ALRC reviewed the architecture and conceptual project 508 landscaping for the proposed building (Attachment 2). No significant issues we r6 0 � raised by the Committee, which unanimously recommended approval of the Site Development Permit, as recommended by staff, to the Planning Commission. The only item recommended by staff was that the wainscot area on the building columns incorporate a the or split block treatment, similar to the two existing structures. This is incorporated with the project conditions. Planning Commission The Planning Commission, at its September 25, 2001 meeting, recommended approval of the project applications to the City Council (Attachment 3) . The Commission discussed issues with regard to lighting, building height and building appearance. The project has been conditioned to submit a revised photometric study, along with a detailed lighting plan, to show compliance with City lighting requirements. The Commission also recommended the building height at 23 feet (22 feet is required under the Zoning Code) to allow a higher parapet for screening of mechanical roof equipment. The Site Development Permit was conditioned to require submittal to staff of additional architectural treatment(s) to the east, or rear, building elevation. FINDINGS AND ALTERNATIVES: Findings necessary for approval of each application, in accordance with the recommendation of the Planning Commission, can be found in the respective Resolutions to be adopted for these cases. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying the Addendum to Environmental Assessment 96-328, including the attached Findings, Initial Study and Mitigation Monitoring Plan; and Adopt a Resolution of the City Council approving Specific Plan 96-028, Amendment #2, subject to the attached Findings and Conditions of Approval; and Adopt a Resolution of the City Council approving Site Development Permit 2001-709, subject to the attached Findings and Conditions of Approval; or. 2. Do not adopt a Resolution of the City Council certifying the Addendum to Environmental Assessment 96-328, including the attached Findings, Initial Study and Mitigation Monitoring Plan; and Do not adopt a Resolution of the City Council approving Specific Plan 96-028, Amendment #2, subject to the attached Findings and Conditions of Approval; and 1509 003 Do not adopt a Resolution of the City Council approving Site Development Permit 2001-709, subject to the attached Findings and Conditions of Approval; or 3. Continue the Hearing to a date specific; or 4. Provide staff with alternative direction. Respectfully supmitted, %JHeO - an munity Development Director I- o ed for submission y: Thomas P. Genovese, City Manager Attachments: 1. Specific Plan and Site Development Permit Exhibits (Council only) 2. ALRC Minutes; September 5, 2001 3. Planning Commission Minutes; September 25, 2001 510 C:\Wrkgrp\Casedocs\SP028#2\reports\ccrptsp028#2.wpd RESOLUTION 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING AN ADDENDUM TO ENVIRONMENTAL ASSESSMENT 96-328, FOR SPECIFIC PLAN 96-028, AMENDMENT #2 AND SITE DEVELOPMENT PERMIT 2001-709, TO ALLOW CONSTRUCTION OF A 23,184 S.F. BUILDING LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD, APPROXIMATELY 600 FEET SOUTH OF HIGHWAY 1 1 1 ENVIRONMENTAL ASSESSMENT 96-328 BART RIN KER WHEREAS, the City Council of the City of La Quinta, California, did, on the 16th day of October, 2001, hold a duly -noticed Public Hearing to consider a recommendation from the Planning Commission on the Addendum to Environmental Assessment 96-328, for Specific Plan 96-028, Amendment #2 and Site Development Permit 2001-709, a request by McDermott Enterprises to develop a 23,184 square foot commercial building, located on the east side of Dune Palms Road, approximately 600 feet south of Highway 1 1 1, more particularly described as follows: PARCEL 2 OF PARCEL MAP 28422 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 25t' day of September, 2001, hold a duly -noticed Public Hearing to consider a recommendation on adoption of an addendum to Environmental Assessment 96-328, for Specific Plan 96-028, Amendment #2 and Site Development Permit 2001-709; and, WHEREAS, the City Council of the City of La Quinta, California, did, on the 4th day of February, 1997, certify a Mitigated Negative Declaration as determined under Environmental Assessment 96-328, prepared for Specific Plan 96-028 and related applications as set forth in said Mitigated Negative Declaration; and, WHEREAS, said Addendum complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study, and has determined that none of the circumstances set forth in Public Resources Code 21 166 have been shown to exist; and, WHEREAS, a Mitigated Negative Declaration of Environmental Impact was certified for EA 96-328, by Resolution No. 97-05, prepared for SP 96-028, CUP 96-029, SDP 96-590, and TPM 28422, for Lapis Energy Organization; and, WHEREAS, at the Public Hearing, upon considering testimony and arguments of all interested persons desiring to be heard, said City Council did make the following findings to justify certification of said Environmental Assessment: 005 C:\Wrkgrp\Casedocs\SP028#2\Reso\resoccea328ad.wpd Resolution 2001 - Environmental Assessment 96-328 - Addendum October 16, 2001 1. The proposed project will not have the potential to degrade the quality of the environment, as the addendum prepared for the Revised Project did not identify any significant impacts. 2. The proposed project will not have the potential to achieve short term goals to the disadvantage of long-term goals, as the addendum prepared for this Revised Project did not identify any significant impacts with regard to this issue, and existing development on the SP 96-028 site has complied with mitigation measures incorporated with EA 96-328. 3. The proposed Revised Project will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity, as those impacts identified for biology, geotechnical, hydrology, and cultural resources were mitigated to the extent feasible. 4. The proposed Revised Project will not have environmental effects that will adversely affect humans, either directly or indirectly, as the addendum prepared for this Revised Project did not identify any significant impact with regard to the public health, safety, or general welfare. . 5. The proposed Revised Project will not have environmental effects that will adversely affect humans, either directly or indirectly, as the project contemplates land uses that are substantially similar to those already assessed under ultimate development of the La Quinta General Plan and Specific Plan 96- 028. No significant impacts have been identified which would affect human health, risk potential or public services. 6. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 7. The Planning Commission and City Council have considered the Addendum to Environmental Assessment 96-328, and both bodies have determined that it reflects the independent judgement of the City. 8. The City has, on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 9. The location and custodian of the City's records relating to this project is the Community Development Department, located at 78-495 Calle Tampico, La Quinta, California. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 5 006 C:\Wrkgrp\Casedocs\SP028#2\Reso\resoccea328ad.wpd Resolution 2001 - Environmental Assessment 96-328 - Addendum October 16, 2001 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That is does hereby certify an Addendum to Environmental Assessment 96- 328, for the reasons set forth in this Resolution, and as stated in the Environmental Assessment Addendum, attached hereto and on file in the Community Development Department. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 161h day of October, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta 513 007 C:\Wrkgrp\Casedocs\SP028#2\Reso\resoccea328ad. wpd ADDENDUM TO CITY OF LA QUINTA ENVIRONMENTAL ASSESSMENT #96-328 (CEQA GUIDELINE 15164) FOR SPECIFIC PLAN AMENDMENT 96-028 #2 AND SITE DEVELOPMENT PERMIT 2001-709 FOR PROPOSED 23,184 S.F. COMMERCIAL RETAIL BUILDING IN THE DUNE PALMS CENTER PROJECT Presented to the City Council for Certification Resolution 2001- Upon Recommendation of the Planning Commission Planning Commission Resolution 2001-122 September 25, 2001 514 008 C:\Wrkgrp\Casedocs\SP028#2\EAdocs\ea328ad. wpd The City of La Quinta, as lead agency under the California Environmental Quality Act, Public Resources Code section 21000, et seq. ("CEQA") has this A prepared ddendum pursuant to CEQA Guideline 15164. This is an Addendum to Environmental Assessment #96-328 (EA 96-328), certified on February 4, 1997, b the La Quin Y to City Council for Lapis Energy Organization. The purpose of this Addendum is to document a modification of a portion of the project, which will be implemented through the following use land approvals: pp SPECIFIC PLAN AMENDMENT 96-028 #2 AND SITE DEVELOPMENT PERMIT 2001-709 These are collectively referred to as "the Revised Project." All mitigation measures included in EA 96-028 are incorporated into this document by reference. The Revised Project consists of a 23,184 s.f. retail commercial buildingproposal r + p n P o p Parcel 2 (_ 1.9 acres), which would replace the existing approval for that parcel. The current e t approval is for 3 buildings totaling 11,010 s.f. These buildings were to include automotive repair and service uses. The proposed building will house auto -related services and sales of auto accessories. The City has determined that the Revised Project will be consistent with the intensity of development and character p e of the adjacent commercial properties, and will be consistent with the goals, policies, and objectives of the City s General Plan and Specific Plan 96-028, approved b the City in 1997. pp Y The Revised Project does not propose any significant change to the land uses proposed in Specific Plan 96-028, Amended #1 . The Specific Plan currently allows for approximately 106,000 s.f. of commercial use on 8.2 acres (net). The approvals requested as part of this amendment are: 1) Specific Plan Amendment to change the site layout, buildingsiting and design, 9 9 , and total building area associated with Parcel 2 of PM 28422, along with revising the plan Is figures and making updates based on existingconditions' , 2) Site Development Permit to allow construction of a 23,184 s.f. retail commercial building on Parcel 2 of PM 28422, within Specific Plan 96-028 as amended ( Dune Palms Center) . The City has compared the impacts identified in the Environmental Checklist prepared ' P p for the Revised Project with those impacts analyzed in the adopted EA 96-328 p and finds as follows: 515 009 C:\Wrkgrp\Casedocs\SP028#2\addea328. wpd Aesthetics - Impacts no greater Air QualityImpacts - p is no Geology &sods - than previously analyzed. The greater than previously sly Impacts no greater than proposed 23,184 s.f building will analyzed. The Coachella ' previously analyzed. The create additional lighting impacts valley has in the past p • site �s not located �n any similar to those associated with been a non -attainment Earthquake Fault zones the currently approved buildings area for PM10 • as designated by the totaling 11,010 s.f. The (particulate matter of 10 State but is mapped in photometric analysis submitted microns or smaller). In • Ground Shaking Zone IV indicates that the average foot- order to control PM1 0, meaning seismic events candle reading is 3.01 on the the City has imposed p can cause damage to east side parking area and 2.67 standards and building under certain on the west (Dune Palms Road) side, with a maximum reading of requirements on development to occurrences. Impacts • . 7.2 and minimum of 1.0. The p control dust. This project will p J involving potential • seismic activity also zoning code specifies average be required to comply p y relate to possible risk illumination of between 1.0 and with the PM10 Fugitive g e • associated with upset of 2.0 foot-candles at parking area Dust Control Plan hazardous substances finish grade, and maximum (FDCP) current) Y ' (i.e. fuels and auto - average light to minimum light approved for the entire related ' e ated chemicals and ratio of 3:1 . The applicant Specific Plan area. wastes) and potential for proposes a light pole height of u pset/explosion/fire. The 31 feet. The light fixtures will be project will be required shielded, recessed lamp shoe- to adhere to seismic box fixtures. A revised lighting reinforcement and other plan will be submitted to ensure that lighting improvements are requirements as called for by the U6C. consistent with City requirements. Land Use and Planning - Noise - impacts n p o Transportation/Traffic - Impacts no greater than previously analyzed. The greater than previously p y Impacts no greater than development of the approved analyzed. Development p of the site will create h ' those previously analyzed. Development of the Specific Plan will result in a loss construction not se • protect requires 77 of habitat for the Coachella . Valley Fringe Toed Lizard impacts of a short-term ' parking. spaces at 1 space (CVFTL) . However, this site is in (temporary) nature. T p Y he City requires adherence q ce per 300 s.f. This was the • same standard applied to an area approved for mitigation to construction hour this site in the original under an existing 10A permit, limitations duringnoise- e • approval, and �s the pursuant to the Federal sensitive hours. Zoning on�ng Code standard Endangered Species Act. The . applicable to this use. mitigation fee has been paid, and initial grading of the site was already completed in 1998. 516 C:\Wrkgrp\Casedocs\SP028##2\addea328.wP d 010 The City finds that consideration of • the Revised Protect does not call for subsequent E the preparation of a subse a A pursuant to CEQA Guideline 15162 or Public Resources Code Section 21166, 66, in that the Revised Project does not of involve: 1) substantial changes to the project p J analyzed in the EA which involve nvolve new significant effects on the environment or substantially increase the severityof previously identified impacts; 2) substantial changes with respect t ' p o the circumstances under which the project is being undertaken, which would i p � involve new significant effects on the environment not -analyzed in the EA; or 3) new information of substantial importance po tance which would involve new significant effects on the environment not analyzed in • y the EA, or substantially increase the severity of previously identified impacts. EA 96-328 has been incorporated with this addendum. A copy of the complete EA document is attached. C:\Wrkgrp\Casedocs\SP028#2\addea328. Wpd 517 011. ATTACHMENT #2 ENVIRONMENTAL CHECKLIST FORM Environmental Assessment No. 96-328 Case No's. SP 96-028, CUP 96-029, TPM 28422, SDP 96-590 Date: September 11, 1996 L Name of Proponent: Lapis Energy Organization Address: 135 Saxonv Road/P.O. Box 231310 Encinitas, CA 92024 Phone: 619-942-2762 (John Gabbard, Rep.) Agency Requiring Checklist; City of La Quints Project Name (if applicable): Specific Plan 96-028, Conditional Use Permit 96-029 Tentative Parcel Ma 284 p 22 and Site Development Permit (Plot Plan) 96-590, for construction of an a roximately 781 .pp 5 7 square foot n auto-oented retail and Pa- Road. muu-storage complex, at the southeast corner of Hi wa 11 lms gh y 1 and Dune CITY OF LA QUINTA Community Development Department 78-495 Calle Tampico 51 g La Quints, California 92253 O 1 � cklst.328 II. ENVERONMEENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" or "Potentially Significant Unless Mitigated," as indicated by the checklist on the following pages. Land Use and Planning 1X Transportation/Circulation Public Services Population and Housing Li Biological Resources Utilities X Earth Resources Energy and Mineral Resources X Aesthetics Wad Risk of Upset and Human Health X Cultural Resources Air Quality NOS Recreation Mandatory Findings of Significance m. DETERMINATION, On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVDtONMETI7'AI, I1VIpACT REPORT is required. I find that the proposed project MAY have a significant effect(s) on the environment, but at least, 1) one effect has been adequately analyzed in an earlier document pursuant to applicable legal standards; and. 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a `potentially significant impact" or `potentially significant unless mitigated". An ENVIRONMENTAL IIVIPACT REPORT is required, but it must analyze only the effects that remain to be addressed. Signature _ Date Seotember 1 l 1996 Printed Name and Tide Wallace Nesbit, A*e nla••••e- X For: Ci[y_o(La Ouinta !`om 'n Develnom=t Deoartmmt 519 013 Potntiany Pot=Lwly sisaificaat Lan Than sim;ficant union Significant No Impact M i6gated Impact Impact Me LAND USE AND PLANNING. Would the project: a) Conflict with general plan designation or zoning? (source #(s): b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? c) Affect agricultural resources or operations (e.g. impact to soils or farmlands, or impacts from incompatible land uses)? d) Disrupt or divide the physical arrangement of an established community (including a low-income or minority community)? 3.2. POPULATION AND HOUSING. Would thepro 'ect: P J a) Cumulatively exceed official regional or local population projections? b) Induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? X c) Displace existing housing, especially affordable housing? 3.3. EARTH AND GEOLOGY, Would the project result in or expose people to potential impacts involving: a) Fault rupture? b) Seismic ground shaking X c) Seismic ground failure, including liquefaction' d) Sciche, namil or volcanic hazard? e) Landslides or mudflows ? X 0 Erosion, changes in topography or unstable soil conditions from excavation, grading or fill? X 5 g) Subsidence of the land? 014 .. . 111 PowatiaUv Potuedsav Sizaificaat Lou TLM Sipificaot Uale" Significant No Impact Mitigated Impact Impact h) Expansive soils? . X n Unique geologic or physical features? X_ 3.4. WATER. Would the project result in: a) Changes in absorption rates, drainage patterns, or the rate and amount of surface runoft? b) Exposure of people or property to water related hazards such as flooding? 0 Discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissolved oxygen or turbidity? d) Changes in the amount of surface water in any water bony? x e) Changes in currents, or the course or direction of water movements? X Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations or through substantial loss of groundwater recharge capability's X g) Altered direction or rate of flow of groundwater? X h) Impacts to groundwater quality? 3.5. AIR QUALIW, Would the project: a) Violate any air quality Standard, or contribute to any existing or projected air quality violation? X b) Expose sensitive receptors to pollutants? X. 0 Alter air movement, moisture or temperature, or cause any change in climate? X d) Create objectionable odors? x. 521 015 IV Pouatiauv Pouadany Signiiicaat Lou 7baa S'iPAMat Utz SigaiPicaat No Impact Mitigated Impact lmpatt 3.6. TRANSPORTATION/CIRCULATION. Would the project result in: a) Increased vehicle trips or traffic congestion? b) Hazards to safety from design features (e.g. sharp harp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? X c) Inadequate emergency access or access to nearby y d) Insufficient parking capacity on site or off site? X e) Hazards or barriers for pedestrians or bicyclists'? X 0 Conflicts with adopted policies supporting alternative transportation (e.g. bus turnouts, bicycle racks)? X g) Rail, waterborne or air traffic impacts? 3.7. BIOLOGICAL RESOURCES. Would the project result in • P J Impacts to: a) Endangered, threatened or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds? X b) Locally designated species (e.g. heritage trees)? . X c) Locally designated nab communities, (e.g. oak forest, coastal habitat, etc.)? d) Wetland habitat (e.g. marsh, riparian and vernal Pool)? x e) Wildlife dispersal or migration corridors.) 3.8. ENERGY AND MMERpi, RESOURCES. Would the projecr: a) Conflict with adopted energy conservation plans? X b) Use non-renewable resources in a wasteful and inefficient manner's X 522 �. 016 ' Potrtkuv Sigaiiicamt PoteatiaUv Sisaifieaat Lou 71m Sig"icaat No Impact Mitigated tawact bwact 3.9. RISK OF UPSETIHUMAN HEALTH. Would the proposal involve: a) A risk of accidental explosion or release of hazardous substances (including, but not limited to: oil, pesticides, chemicals or radiation)? X b) Possible interference with an emergency response plan or emergent evacuation ? ' Y plan. ' c) The creation of any health hazard or potential health d) Exposure of people to existing sources of potential health hazards? X e) Increase + fire hazard in areas withflammale brush, grass, or trees? :X 3.10. NOISE. Would the proposal result in: a Increases in existing noise levels?- . X b) Exposure of people to severe noise levels? 3.11. PUBLIC SERVICES. Would the have proposal e an effect upon, or result in a need for new or altered government services in any of the following areas: a) Fire protection? b) Police protection? X c) Schools? d) Maintenance of public facilities,, inc , luKfing roads? e) Other governmental services? ..ffti -: 3.12. UTILITIES. Would the proposal result in a need for new systems, or substanrial alternations to the following utilities: a) Power or natural gas? b) Communications systems? c) Local or regional water treatment or distribution facilities? 523 0�1 7 Potaatkuy Sip *-rkm t s Poteadauy Siptik"t Lou liaa Ualm Sip Hiaat . No Impact Mweated Impact Impact d) Sewer or septic tanks? X e) Storm water drainage? X. f) Solid waste disposal? X 3.13. AESTHETICS. Would the proposal: a) Affect a scenic vista or scenic highway? X b) Have a demonstrable negative aesthetic effect? x c) Create light or glare? X 3.14. CULTURAL RESOURCES. Would the ro osal: p p a) Disturb paleontological resources? b) Disturb archaeological resources? c) Affect historical resources? d) Have the potential to cause a physical change which 8 would affect unique ethnic ? Qu cultural values? e) Restrict existing religious or sacred uses within the Potential impact area? X 3.15. RECREATION. Would the proposal: a) Increase the demand for neighborhood or regional parks or other recreational facilities? b) Affect CXisting recreational opportunities? X 018524 4. MANDATORY FINDINGS OF SIG NIFICANCE. a) Does the project have the Potential to degrade the quality of the environmental, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to ach ieve hieve short- term. to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? Y ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past roprojects, the effects of other current ' projects, and the effects of probable fuaure projects). d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? EARLIER ANALYSES, Poindany Potntkuy Siauffix at Leas Thaw Siptifumt Udtm SiptWWAst No Impact MWIated Impact Impact X 4 X Earlier analyses may be used where,, pursuant to the effects have been adequately tiering, EIR more el 8� , or other CEQA process, one or Quat y analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identifythe following g on attached sheets: a) Earlier analyses used. Identify earlier analyses ' y and state when they are available for review. b) Impacts adequately addressed. Identify which effects from the above ' bo a checklist were within the scope of and adequately analyzed by the earlier document. c) Mitigation measures. For effects that are "Potentially significant" or " of cuy stgnificanc unless mitigated.." describe the mitigation measures which were into rporated or refined from the earlier document and the extent to which they address site -specific conditions for the Pe project. 525 019 .,m INITIAL STUDY - ADDENDUM FOR ENVIRONMENTAL ASSESSMENT 96-328 Prepared for: LAPIS ENERGY ORGANIZATION SPECIFIC PLAN #96-028 CONDITIONAL USE PERMIT #96-029 SITE DEVELOPMENT PERMIT #96-590 Prepared by: Community Development Department City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 September 24, 1996 Amended October 22, 1996; January 10, 1997 EA96328.wpd 526 020 TABLE OF CONTENTS Section Page 1 INTRODUCTION 3 1.1 Project Overview 3 1.2 Purpose of Initial Study 3 1.3 Background of Environmental Review 3 1.4 Summary of Preliminary Environmental Review q 2 3 4 5 PROJECT DESCRIPTION 2.1 Project Location and Environmental Setting Physical Char 2.2 Ph Y Characteristics 2.3 Operationa! Characteristics 2.4 Objectives 2.5 Discretionary Actions 2.6 Related Projects ENVIRONMENTAL ANALYSIS 3.1 Land Use and Planning 3.2 Population and'Housing 3.3 Earth Resources 3.4 Water 3.5 Air Quality 3.6 Transportation/Circulation 3.7 Biological Resources 3.8 Energy and Mineral Resources 3.9 Risk of Upset/Human Health 3.10 Noise 3.11 Public Services 3.12 Utilities 3.13 Aesthetics 3.14 Cultural Resources 3.15 Recreation MANDATORY FINDINGS OF SIGNIFICANCE EARLIER ANALYSIS EA96328.wpd n 4 4 5 5 5 5 6 6 7 7 8 9 11 12 13 13 14 14 15 15 16 17 17 18 K 527 021 SECTION l: INTRODUCTION 1.1 PROJECT OVERVIEW The City of La Quints is the Lead Agency for project review, as defined by Section 21067 of the California Environmental Quality Act (CEQA). A Lead Agency is the public agency which has the principal responsibility for carrying out or approving a project which may have a significani effect upon the environment. The City Of La Quinta, as the Lead Agency, has the authority to oversee the environmental review and to make a decision on the proposal. 1.2 PURPOSE OF THE INITIAL STUDY As part of the environmental review for the ro e ' Department proposed P � ct, the City of La Quinta Community Development De p t has prepared this Initial Study. This document provides a ' scope of the subsequent P bans for determining the nature and P e9 t environmental review for the amendment. The of the A Guidelines, purposes Initial Study, as stated in Section 15063 of the CEQA delines, include the following: To provide the City with information to use as the basis for deciding whether to prepare an environmental impact report (EIR) or a negative declaration for a project; To enable the applicant or the City of La Quints to modify the project, mitigating adverse impacts before an EIR is prepared, thereby enabling the project to qualify for a mitigated negative declaration of environmental impact, To assist in the preparation of an EIR, should one be re quired, by focusing the analysis on those issues that will be adversely impacted by the proposed project; P P P � , To facilitate environmental review early in the design of the gn a project, To provide documentation for the findings in a negative declaration g g that the project will not have a significant effect on the environment; To eliminate unnecessary EIR's; and To determine whether a previously prepared EIR could be us ed sed with the project. 1.3 BACKGROUND OF ENVIRONMENTAL REVIEW The proposed Lapis Energy project was deemed subject to the environmental review requirements of CEQA in light of the potential project impacts. The Environmental Officer for the Community Development Dprepared this prepared Initial Study and addendum for review and certification by the Planning Commission and City Council for the City of L,a Quinta, EA96328.wpd 528 022 4 1.4 SUMMARY OF PRELIMINARY ENVIRONMENTAL ASSESSMENT This Initial Study checklist indicates certain potential for significant environmental impacts. As a result, specific mitigation measures have been incorporated, and a Mitigated Negative Declaration of Environmental Impact will be recommended for this project. Miti¢ation measures p�p9cPrl for each icc��P wit -area are —underlined }��n the ds .»�sion_ and are t��r,�a 'Zed in th MJtigation Monitoring ProP_rarn attached +.. this addendum, Any changes made by the applicant to the project as a result of this assessment ,design review or other reason, which would necessitate changes to this addendum, are shown in italics as part of the issue area which any such changes may affect. SECTION 2: PROJECT DESCRIPTION 2.1 PROJECT LOCATION AND ENVIRONMENTAL SETTI NG The City of La Quinta is a 31.18 square mile municipality located in the p �' southwestern portion of the Coachella Valley. The City is bounded on the west by the Cityof Indian Wells on the east ' Riverside � by the City of Indio and de County, on the north by Riverside County, and federal and coup lands . county to the south. The City of La Quinta was incorporated in May, 1982. The proposed project consists of 8.05 net acres (10.29 gross), at the southeast corner of Dune Palms Road and Highway 11 1. The applicants have submitted a specific plan application (SP 96-028), tentative parcel map (TPM 28422), conditional use permit (CUP 96-029) and site development permit (SDP/PP 96-590). The site is relatively flat, with minimal vegetation due to previous rough grading having occurred. A biological study, geotechnical report, hydrology analysis and cultural resources survey have all been submitted with the proposed project. The project has been through several revisions since it's original submittal on 8/30/96; most of these have been related to architectural modifications and site plan revisions which do not change the project components to any significant degree. 2.2 PHYSICAL CHARACTERISTICS Revisions to the project since its original submittal date of 8/30/96 incorporates • rp tes the following uses. • Compressed natural gas (CNG) fueling facility on .75 net acres for the Desert Sands Unified School ' District; • Mini -storage on approximately 4.0 net acres, showingoverall building area totaling g g 63,800 square feet, which includes a 3,037 square foot on -site manager's quarters/office building; rr�au�ag q • A lubrication and auto center on 1.7 acres, showinga total building area of 11 01 D • • A 2,500 s g � square feet, square foot food mart/fueling station on L SS net acres, plus an 800 foot qsquare equipment ment building. The applicant has revised the project plans several times to incorporate staff comments and concerns regarding on -site circulation, access and architecture.. The project was continued by the Planning Commission at their November 12, 1996 meeting, again due to concerns over the architectural proposal and site plan provisions. At present, the project self -storage has been changed to 63,800 square feet, and may incorporate both indoor and outdoor RYstorage. The foodmartIfuelingJacility remains at 2,500 square feet on a I.SS net acre parcel. This parcel also houses an 800 sf. utility and equipment/restroom structure. The 529 EA96328.wpd - O 5 revised specific plan document now indicates that a 500 sf. pizza restaurant will be part of this facility, which would change the required parking. Currently, parking for the project exceeds City requirements (see Section 3 6), and inclusion of the restaurant should not be an issue. Parcel 2, which incorporates the auto retaiUservice uses. has changed in size only slightly from 11,034 to I1.010 square feet. The major changes involve the architecture, building configurations and siting for these uses. 2.3 OPERATIONAL CHARACTERISTICS Prior to formal submittal, the project went through a preliminary development review process in May of 1996. The north V2 of the overall site is located in the M/RC (Mixed/Regional Commercial) land use designation, which requires a specific plan to be filed for project proposals. A Conditional Use Permit is required for both the mini-mart/fueling station located on Parcel 1, and the auto lubrication and repair uses on Parcel 2. The southerly '/2 is designated CP (Commercial Park), and zoned CP, which permits the self -storage use proposed on Parcel.3, subject to approval of a Site Development Permit. The CNG facility on Parcel 4 is considered as an auto service station under the zoning, and also requires the Conditional Use Permit; a Parcel Map and Site Development Permit applications have also been submitted. As set forth by the La Quinta Zoning Code, all of the applications are being considered conjunctively. 2.4 OBJECTIVES The objective of this project is to develop an auto -based commercial center and accompanying small warehouse/storage use, to service not only La Quinta residents but also facilitate operations at the DSUSD educational service center immediately south of the site. 2.5 DISCRETIONARY ACTIONS A discretionary action is an action taken by a government agency (for this project, the government agency is the City of La Quinta) that calls for the exercise of judgment in deciding whether to approve a project. The proposed Home Depot project will require discretionary approval from the Planning Commission and - City Council for the following: 0 Certification of the Environmental Assessment for the project; • Approval of the Specific Plan and Use Permit applications for the fueling operations; • Approval of a Site Development Permit(s) for the self -storage use.. 2.6 RELATED PROJECTS There are no related projects to this proposal under review at present. A previous application for the DSUSD Educational Services Center was approved by the City Council on July 11, 1995 with a total of 1641000 square feet proposed for development on 24.5 acres. The project is well under construction, and is intended to be provided fueling services by development of the Lapis project. Previous environmental documentation consists of a Negative Declaration adopted for the project (EA 95-300). 530 024 EA96328.wpd 31 SECTION 3: ENVIRONMENTAL ANALYSIS This section analvzes potential environmental impacts associated with the proposed project. CEQA issue areas are evaluated in this addendum as contained in the Initial Study Checklist. Under each checklist item, the environmental setting is discussed, including a description of conditions as the presently exist within the City and the areas affected by the proposed project. Thresholds for significance are defined either by standards adopted by responsible or trustee agencies or by referring to criteria in CEQA, Appendix G. 3.1 LAND USE AND PLANNING Regional Environmental Setting The City of La Quints is located in the Coachella Valley, in the eastern portion of Riverside County. The Valley is abundant with both plant and animal life. Topographical relief ranges from 237 feet below mean sea level (msl) to about 2,000 feet above msl. The Valley is surrounded by the San Jacinto Mountains, the Santa Rosa Mountains, the Orocopia Mountains, and the San Bernardino Mountain Range. The San Andreas fault transects the northeastern edge of the Valley. Local Environmental Setting The subject site is vacant, but has been partially disturbed in the past. The overall project uses as proposed are consistent with the General Plan and zoning currently in effect; however, a conditional use permit is required for the refueling and auto repair operations proposed. The storage use has been located as a buffer use between the auto -based retail uses and the DSUSD CNG vehicle refueling site. A - Less Than Significant Impact. The project does not propose uses inconsistent with the current or future land uses contemplated for the project area, but the applicable land use policies for the M/RC and CP categories indicate that the primary concern would be with Policies 2-3.1.1 and 2-3.2.1, which essentially call for uses drawing from a regional trade area. The types of projects referred to under these policies are consistent with the project type being proposed on this site, in that the uses do cater to a regional market, primarily relating to the proposed automotive service uses which are predicated on alternative fueled vehicles. The project is not in close proximity to any designated residential uses, although a small trailer. park (30 spaces) is located about 400 feet east of the site. All properties bordering the site are designated for regional commercial type use. A conditional use permit is required to ensure that the project maintains compatibility with adjacent and surrounding land uses. Specific conditions related to the establishment and operation of the project will be incorporated into the approval conditions to ensure compatibility with surrounding uses; however, the proposed specific plan provides for some variation to development standards of the zoning code, due to provisions of the site plan. These variations are necessary to achieve other objectives, both for the project and in meeting the requirements of staff. Most of the variations relate to setback reductions to allow staggered building faces. The applicant has also requested that a larger caretaker unit be permitted as part of the specific plan, as the zoning code allows a maximum of 600 square feet. None of the variations create any physical impact, and do not conflict with any other provisions of the zoning code. B, C, D - No Impact.' The proposal will have no conflicts with any environmental policies or plans in effect which would apply to the project. Operation of the project will encourage and facilitate maintenance and conversion of cleaner bunting alternative fuel vehicles (AFV's), and provide a source for obtaining such fuels, thereby furthering and expanding AFV use and alternative fuel availability. EA96328.wpd 5 ;i 1 025 h 3.2 POPULATION AND HOUSING Regional Environmental Setting The Citv's population as of January, 1996 is estimated by the State Department of Finance to be 18,046 persons. In addition to permanent residents, the City has approximately 9,300 seasonal residents who spend three to six months in the City (WDL Economic Overview; 1996 Ed.). It is estimated that 30% of all housing units in the City are used by seasonal residents. The average occupancy is 2.85 persons per occupied unit (1990 Census). Local Environmental Setting The site is designated Mixed Regional Commercial (M/RC) and Commercial Park (CP) on the City's General Plan Land Use Policy Diagram. The areas surrounding the project are similarly designated; no residential land use designations are assigned to other properties in the area. To the east lies the City of Indio, which designates Neighborhood Commercial in their General Plan along Highway 111 at Jefferson Street (Indio General Plan 2020, October 1993). A - No Impact. The project does not involve a housing component beyond the individual caretaker's unit for the self storage. Development of the project site as proposed is consistent with the land use designation set forth in the La Quinta General Plan. The proposal itself will not exceed any current growth forecasts currently available to or used by the City, nor will it cause any change in anticipated growth patterns or numbers, based on the build out scenarios in the General Plan. B, C - Less Than Significant Impact. The project development. may induce growth in the 111 corridor area, due to extension and upgrade of existing infrastructure in the site vicinity. It is not anticipated to stimulate residential development significantly, as the commercial nature of the project would indicate that an adequate population base exists to support this use. There will be negligible effects on affordable housing demand from employees attempting to locate in proximity to the site, as there is currently little available housing of this type within one mile of the project. However, the City has acquired three sites specifically targeted for affordable housing development, one of which is an approximately 40 acre site at the northwest corner of Jefferson and 48th Avenue. This site is less than '/. mile from the project area, and the City is currently entering into a development agreement with a potential developer. There is also substantial residential inventory in the northerly residential areas of the City and more affordable single family units in the Cove area (Source: EA 92-241; LQGP) . 3.3 EARTH RESOURCES Regional Environmental Setting The City of La Quinta has a varied topography, from gently sloping alluvial fans, steep hillside, to relatively flat desert floor. The alluvial soils that make up most of the City's soil types are underlain by igneous - metamorphic rock, as seen in outcrops in the Santa Rosa Mountains and the Coral Reef Mountains. Soils on the Vallev floor are made up of very fine grain unconsolidated silty sands. Local Environmental Setting The site is approximately 60 feet above sea level, and consists of Myoma series soils. This soil type has rapid permeability is commonly used for homesites and other urban uses. while it can be used in development of croplands, it is not considered as prime agricultural soil as classified by the State. The site is located within a Ground shaking Zone 4, referenced as a moderate level of shaking activity. There are no active faults in the 53 EA96328.wpd - 026 8 area (EA 92-241; LQMEA). A - No Impact. The project will not present any additional exposure to geologic hazards associated with fault rupture, as no faults have been identified on or in proximity to the site. The existing physical conditions in the area will not be changed in a manner which would create any impacts beyond those associated with development of the site in accordance with the General Plan. B - Potentially Significant Unless Mitigated. The project is located in a Ground shaking Zone 4, associated with moderate impacts from seismic activity. Impacts involving potential seismic activity also relate to possible risk associated with upset of hazardous substances (i.e. fuels and auto -related chemicals and wastes) and potential for upset/explosion/fire. The „Droiect will be required to adhere to seismic reinforcement and other requirements called for by the UBC. C,D,E - No Impact. Although the site is identified as susceptible to moderate Ground shaking impact, the soil characteristics indicate that ground failure due to such activity is negligible, based on its use in urbanized development. The site is not identified as subject to liquefaction potential, and there is no potential for seiche, tsunami or volcanic activity. The site is level and not subject to slide or mudflow impacts. The Whitewater Channel does not affect the property during drainage flows (LQMEA; EA 92-241; site history). F -Less Than Significant Impact. There will be some change in surface features due to project grading. Such changes will affect stability of the site as the natural substructure is modified. Soil erosion potential will be affected due to loosening and movement of soil material during development. Standard erosion control and soil management methods as identified in soil reports and addressed in grading plans required for the site will ensure that such impacts will not be significant. Submittal of a dust control plan as required (see Air Quality) will aid in wind erosion reduction. G, H, I - No Impact. The site is not identified as being subject to subsidence or having soils which are expansive. There are no unique geologic or physical features on the site with respect to Earth issues (LQMEA; site survey), however, significant potential for archaeologic/cultural resources has been determined (refer to Section 3.14). 3.4 WATER Regional Environmental Setting Groundwater resources in the La Quints area consist of a system of large aquifers (porous layer of rock material) and groundwater basins separated by bedrock or layers of soil that trap or retain groundwater. Water supplies are also augmented with surface water from the Colorado River transported via the Coachella Canal and stored at Lake Cahuilla. Percolation from the tributaries of the Whitewater River flowing into La Quints from the Santa Rosa Mountains provide a natural source of groundwater replenishment. Artificial recharging of groundwater will be a requirement in the near future. Local Environmental Setting The vicinity of the proposed project is protected from design storms by the Whitewater Channel flood control facility and other improvements. The site is level and incorporates well drained soils. The site is designated 532 027 EA96328.wpd Zone X on the federal Flood Insurance Rate Maps in effect for the area, subject to 500 year flood events, and is generally surrounded by lands susceptible to 100 year events with average depths of less than I foot (CVWD comments: LQMEA). A - Less Than Significant Impact. Current runoff rates will be increased due to pad, building and hardscape area development. The runoff produced by development of this site will be detained on -site via a series of linear basins, which fall to a retention basin at the southwesterly portion of the site. The project will be required to prepare a final drainage plan and comply with NPDES permit requirements as enforced by the Public Works Department. B through H - No Impact. The area is currently protected from flood impacts by existing flood control facilities, specifically the Whitewater and La Quints Evacuation Channels. No surface waters or other streams exist which could be affected, and ground water resource quantity and quality will not be significantly impacted. Compliance with NPDES requirements attached to the project permitting will ensure that storm water runoff associated «►ith the project's development will not create any measurable impact to water quality, quantity or hazards. 3.5 AIR QUALITY Regions! Environmental Setting The Coachella Valley is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD), and is located in the Southeast Desert Air Basin (SEDAB). SEDAB has a distinctly different air pollution problem than the South Coast Air Basin (SOCAB). Currently, the SEDAB does not meet federal standards for ozone, carbon monoxide, or particulate matter. Local Environmental Setting The City is located in the Coachella Valley, which has an and climate, characterized by hot summers, mild winters, infrequent and low annual rainfall, and low humidity. Variations in rainfall, temperatures, and localized winds occur throughout the Valley due to the presence of the surrounding mountains. Air quality conditions are closely tied to the prevailing winds of the region. In the Coachella Valley, the standards for PM 10 are frequently exceeded. PM 10 is particulate matter 10 microns or less in diameter that become suspended in the air primarily due to winds, grading activity, and by vehicles on unpaved roads. The Valley is currently designated by the EPA as a serious non -attainment area for PM 101 however SCAQMD anticipates that recent data will show that the Valley has been in attainment over the last three years. Based on this, SCAQMD is in the process of preparing a PM 10 Maintenance Plan in order to have the area redesignated to attainment status. A -Less Than Significant Impact. Based on the SCAQMD CEQA Air Quality Handbook, the project is not anticipated to create any significant air quality impact. Based on the significance thresholds established by SCAQMD, this project's iota! emissions [construction (short term) +mobile (long term traffic) +area source (stationary)] are well below those standards set for the SEDAB. The project's total PM 10 emissions, for which the SEDAB (Coachella Valley) is designated as a serious non -attainment area, are only estimated to be 2.3% of the emission standard for that pollutant. Carbon Monoxide emissions (CO) are 54% of the CO standard and constitute the highest percentage by category. 534 EA96328.wpd 028 10 L EMI (LBS./DAY) �Z�ZZ�i�� Z�i�� iZZ Z ZV ��?jdxFAA i�i��R�P��i�2�r2?V.Estimated Project Emissions However, to be in conformance with the General Plan, the project must also comply with General Plan policies regarding its development in order to mitigate these impacts to the full extent feasible. This would make the project consistent with the General Plan, for which overriding considerations have been adopted. Several policies promote the concept of pedestrian accessability and alternative travel modes, which assist in both air quality and circulation impact mitigation (Policies 9-2.1.2, 9-2.1.3, 9-4.1.4). Policy 9-2.1.4 requires the City to discourage design in retail/commercial uses which aggravate air quality, such as drive -through windows and circuitous circulation. The project includes what is referred to as a "fast food" pizza restaurant, which could, at some future time, incorporate a drive -through design, particularly with the service lane design along the west elevation of the mini -mart building. Conditions attached to the Droiect will prohibit establishment or conversion of existing. approved uses to a drive through use_ unless the apuroDnate applications are filed at the time any such use mawproposed in conjunction with a speci&,elan amendment. As part of the design review process, staff directed the applicant to minimize on -site traffic conflicts, specifically the parking and circulation layouts, which help to reduce air quality impacts. Several areas throughout the project were redesigned, due not only to circulation, traffic safety and air quality issues but also in relation to potential cultural resource impacts (refer to Sections 3.14, 3.6). These redesign issues have been well addressed by the applicant. Revisions to date do not significantly affect any of these issues. Short term (construction -related) impacts will result primarily from grading activities, which will generate fugitive dust. Prior to anv soil disturbance or grading activity(iesZ. the developer shall secure approval -of a F 've Dust Cgntrol Plan FD P The 1 1all proposed developmentareas.well as those areaswhich may be disturbedh l for later development. The FDCP shall he subn-dtted with anv clearing_ _ or other site activity reauest which will disturb, or is related to development of the MR B, C - No Impact. The proposed project will not expose sensitive receptors to pollutants. The La Quinta High School is the nearest non-residential sensitive receptor, and is located just over '/4 mile from the site. Residential receptor areas exist to the north (westward Ho area) and east (I I I Trailer Park) of the site. Construction - related air quality impacts will occur primarily from grading activities and other soil disturbances. The required FDCP will address these short-term construction impacts. Long term impacts from roadway emissions due to cumulative impacts of growth in accordance with the La Quinta General Plan were considered in the EIR document. The project has no potential to effect any climatological change. D - Less Than Significant Impact. The proposed uses are commercial/retail in nature, and will have no known manufiwturing, or processing on the site, beyond minor operations related to vehicular maintenance and repair. This could include activities such as auto body and painting , which require processes relating to paint nixing or color matching, which can be considered odor producing. These types of vehicular equipment related uses, inclusive of refueling operations, do have potential for objectionable and possibly unhealthful odors. Such 535 EA96328.wpd - 029, 11 facilities are required to file for applicable operations permitting and comply with County, State and regional/ federal standards (refer also to Section 3.9). 3.6 TRANSPORTATION/CIRCULATION Regional Environmental Setting The existing circulatiion system is a combination of early roadwork constructed by Riverside County and new and resurfaced roadways since incorporation of the City in 1982. Key roadways include State Highway 111, Washington Street, Jefferson Street, Fred Waring Drive, Miles Avenue and 50th Avenue. Traffic volumes in La Quinta experience seasonal variation; late wintedearly spring months represent the peak tourist season. Local Environmental Setting The project has direct frontage on two major City thoroughfares; Highway 111 and Dune Palms Road. The traffic study prepared for the Jefferson Plaza/Home Depot project indicates that existing average daily traffic (ADT) counts on Highway 111 are 34,941. Current geometrics for Highway 111 along the project frontage consists of four travel lanes with painted median and no curb/gutter; Dune Palms Road is currently under improvement as part of the development requirements for the DSUSD educational services center. (Traffic Impact Analysis; Jefferson Plaza, O'Rourke Engineering, June 11, 1996; Site Survey). The La Quinta General Plan establishes a minimum Level of Service (LOS) "D" for all intersections during A.M. or P.M. peak hours without adequate mitigation. LOS is a hierarchical classification of qualitative measures of traffic flow, ranging from A (free flow) to F (unacceptable saturation). A - Less Than Significant Impact. The project will unquestionably create increased trips and congestion; however, the roadway capacities as designed for Highway 111, Dune Palms Road and other major thoroughfiures in the area will be able to absorb this additional traffic. Based on the square footage breakdown and use assignments supplied by the applicant, it has been estimated that approximately 2,535 average daily trips (ADT) can be assigned to this project. This number is considered conservative, in that the two highest trip generating uses, the convenience store/gas station (1,780 ADT) and fast food (350 ADT; calculated as drive through use as it is housed in the convenience store structure) will attract the majority of their trips as multi - destination trips; that is, traffic that is already on the road for other purposes. These uses do not operate as trip generators, but more as trip attractors for vehicles ultimately bound for another destination. In consideration of this, it is anticipated that traffic actually generated by this project will not exceed 1,500 ADT. The applicant will be required to dedicate and install all improvements as deemed necessary by the Public Works Department in accordance with the conditions of approval for the project and any development agreement(s). B - Potentially Significant Unless Mitigated. The project incorporates two driveway locations along Dune Palms Road and one along Highway 111. Si 'on of the Dune Palms Road/Highway l l l intersection will help to significantly reduce traffic safety impacts from this development. The site plan shows less than 250 feet between the intersection and the two access points at the northern Dune Palms Road access and the Highway 111 access. The General Plan Circulation Element policies (3-3.1.1 through 3-3.1.4) specifically dictate the reduction of curb cuts along arterial roadways, especially where parcels have 1 frontage distances; specifically, that a minimum of 250 feet from end of ultimate curb return locations shall be maintained for any . arterial access (Policy 3-3.1.3). The Highway 111 access would be better situated as a shared driveway with the easterlyadjacent property. The parcels fronting along Highway 111 in this area are only about 330 feet J wide, which makes maintaining the 250 foot spacing difficult if each parcel is permitted individual access points to Highway 111. This Highway 11 l access point should be modified, as it is anticipated to potentially create intersection congestion and affect downstream traffic (i.e., traffic heading out of the intersection as 536 030 EA96329.wpd v 12 opposed to heading in) on Highway 111. The applicant modified the Highway 111 access point slightly as part of the redesign efforts directed by staff. The access has been reduced from 40 feet in width to 28 feet and placed farther along the easterly boundary. This creates a 220 foot spacing when determined based on the General Plan policy for driveway spacing. However, the policy indicates that the 250 foot standard is to be applied "where feasible". The northerly Dune Palms Road access now meets the 250 foot standard relative to the Highway 111 intersection, but there are 225 feet between the two access points on Dune Palms, primarily due to staffs request to shift the southerly Dune Palms access farther north, to line up the reciprocal access easement into the easterly adjacent parcel. The General Plan policies are intended to be advisory and allow some degree of flexibility. The feasibility of obtaining compliance with the 250 foot spacing standard is directly dependant upon the easterly property owner agreeing to participate in a shared access point with the subject property for Highway II L The applicant has been cooperative in attempting to effectuate an agreement to resolve this issue, but to date there has been no progress. The feasibility of meeting the driveway spacing standard is greatly compromised in consideration of the preceding factors. The City will condition the project to continue to pursue a shared access arrangement with the adjacent easterly p, oneerrty,_If,heissue cannot be resolved, the nrolecr conditions will reflect that developm_ ent : the„p_roJect may continue in conformance with the site plan as conditionally approved Any modifications necessary and directly related to achieving a shared access situation shall be reviewed by City staff for compliance with applicable conditions and City standards. Traffic safety improvements as typically required of new development will also provide reductions in traffic hazard impacts, commensurate with development of the site, and should improve the overall safety level of the intersection and adjacent roadways in general. C - Less Than Significant Impact. The project as mitigated will not impede or restrict emergency access requirements, and provides for adequate access to surrounding uses. The applicant has redesigned the project to provide a direct reciprocal access to the easterly property boundary. This is an important component, as the easterly property will be permitted, at most, only one access point onto Highway 111, which will have to be severely restricted as to its location on the site. D Through G - No Impact. The project provides for parking areas which exceed the City's parking requirements. Based on the latest footage numbers submitted, the project overall requires 90 spaces while providing 117, including S handicap; therefore, no parking impacts will be created by the proposal which were not addressed and provided for in the specific plan. The applicant has reduced some parking areas in order to improve circulation, increase landscaping area and improve siting of facilities. Further staff recommendations to improve the on -site circulation of the latest revision will reduce some of the parking provided but those revisions will be required to maintain a minimum of 90 spaces. The project is not required to provide for alternative transportation infrastructure, or to submit a TDM plan as the total number of employees does not meet the 100 person threshold. No comments from Sunline Transit were received on the project 'ect as to its impact on transit services. The site is not proximate to, nor is it affected by, water, air or rail traffic. 3.7 BIOLOGICAL RESOURCES Regional Environmental Setting The City of La Quints lies within the Colorado Desert. Two ecosystems are found within the City; the Sonoran Desert Scrub and the Desert Transition. The disturbed environments within the City are classified as urban or agricultural. A discussion of these ecosystems is found in the 537 3 EA96328.wpd n1. 13 Local Environmental Setting The subject area is vacant, with fairly level terrain and minimal vegetation. The native vegetation is desert scrub, but the majority of the site has previously been disturbed in recent history. There are no riparian/wetland habitats or streambeds on the site, and there are minimal mesquite dune sands associated with the parcel (Biological Assessment for Lapis Energy Organization, Tom Dodson and Associates, June 1996). The LQMEA identifies the entire site as within the Coachella Valley Fringe -Toed Lizard habitat area, for which a federal l0A permit was obtained pursuant to adoption of the CVFTL Habitat Conservation Plan (HCP). A through E - No Impact. According to the biological assessment prepared by Tom Dodson and Associates, the site has been predominantly disturbed by previous activities, primarily related to vehicles traversing the site and construction activities associated with the .DSUSD educational operations facility along 48th Avenue and Dune Palms, directly south of this site. There is negligible potential for wildlife habitat to exist on the site. Mitigation fees will be conditioned to be paid for the CVFTL prior to any land disturbance or grading permits being issued for the site. There are no significant or otherwise predominant tree stands or other vegetation on the site. No wetland areas are shown to be on or traverse the site, and the location of the site adjacent to two major roads and an ongoing construction project precludes any potential migration of wildlife. 3.8 ENERGY AND MINERAL RESOURCES Regional Environmental Setting La Quints contains both areas of insignificant and significant Mineral Aggregate Resources Areas (SMARA), as designated by the State Department of Conservation. There are no known oil resources in the City. Energy resources used in the City come from the Imperial Irrigation District and Southern California Gas Company. Local Environmental Setting • The site does not lie within an identified area sensitive to mineral resources. Soils within the site consist of Myoma fine sand; these soils are well -drained and permeable, and can be used for agricultural uses. There is no immediate history that the site has been utilized for any specific purpose in the recent past. A, B - No Impact. The proposed project has no potential to impact energy or mineral resources in any manner which could be considered wasteful. The project will eventually facilitate a wider use of alternative fuels in the Coachella Valley by providing for servicing and repair for vehicles and equipment which operate on such fuels. Construction of the project will be required to meet State energy standards as typically enforced by the Building and Safety Department, and to comply with conservation policies as established in the La Quinta General Plan. 3.9 RISK OF UPSET/HUMAN HEALTH Regional Environmental Setting Although large scale, hazardous waste generating employment is not yet located within La Quinta, the existence of chemicals utilized in dry cleaning operations, agricultural operations, restaurant kitchen cleaning, landscape irrigation and exposure to large scale electrical facilities may post significant threats to various sectors of the population. Currently, there are no hazardous disposal waste sites located in Riverside County; transportation of such materials out of and through La Quinta takes place. Local Environmental Setting The project site is vacant and has not been used for any type of manufacturing in the past. A -Less Than Significant Impact. There is limited potential risk of explosion and/or release of hazardous 538 EA96328.,,,pd ., . 032 14 substances due to the project. The automotive uses will have on -site storage and sales o_ f certain amounts of chemical compounds in various packaging (i.e., lubricants, batteries, metallics, fuels, etc.), and other potentially Y hazardous materials. Storage and inventory of potentially hazardous products are regulated by State and V Federal legislation, and will also be subject to Fire and Health Department standards as in effect and"' applicable at the time. B Through E - No Impact. The project does not have any potential to interfere with emergency response or g Y create any health ids. The site is not in an area susceptible to increased fire hazards relative to brush, grass or trees, as minimal or no susceptible vegetation exists in the immediate area. 3.10 NOISE Regional Environmental Setting Noise levels in the City are created by a variety of sources in and near the City. The major sources include vehicular noise on City streets and Highway 111, and temporary construction noises. The ambient noise levels are dominated by vehicular noise along the Highway and major arterials, but can be impacted by aircraft noise from Bermuda Dunes, usually of a short duration. Local Environmental Setting Primary noise sources in the subject area are associated with vehicle. traffic. The property is vacant and therefore not a current source of noise. The site is currently impacted by construction activi at the DSUSD facility to the immediate south of the site. A - Less Than Significant Impact. Increases in noise levels are anticipated due to the proposal, though not expected to be significant. Roadway noise will increase as tragic volumes increase. The majority of the traffic volume in this area is related to other projects and pass through trips. Most of the project's on -site uses will be operational during daytime and early evening hours. There are no designated residential areas that are within proximity to the project so as to be impacted by operational noise associated with the proposed uses. An existing trailer park across from the site, approximately 400 feet to the east, will be the most impacted from this development, primarily from traffic noise. However, the park is within 200 feet of Highway I I I and currently absorbs a significant amount of existing traffic noise. It is not anticipated that the additional volumes attributable to this site's development will create any significant increases in noise levels from this source. The potential noise impacts from operational sources are primarily related to the vehicle repair and servicing uses. The noise impacts from these uses will be minimal, as these uses generally are enclosed facing to the east (no perimeter wall is shown on the plans along the easterly boundary), and eventual development of the adjacent easterly parcel will further buffer any potential noise impacts from this project. Irregardless, the anticipated noise levels are not expected to impact existing land uses in the immediate area. B - No Impact Minimal noise impacts are anticipated due to development of this project. The on -site uses are not considered as typically being a source of extreme or severe noise levels to surrounding uses. The related nature of the automotive uses indicates that similar noise sources on -site will be experienced. These uses are adequately separated from the self storage use on the southerly portion of the property. 3.11 PUBLIC SERVICES Regional Environmental Setting Law enforcement services are provided to the City through a contract with the Riverside County Sheriffs Department. Fire protection service is provided to the City by Riverside County Fire Department. The Fire 539 EA96328.wpd � 013 15 Department administers two stations in the City; Station #32 on Frances Hack Lane, and Station #70, at the intersection of Madison Street and Avenue 54. Paramedic services are provided by Springs Ambulance Service. Health care services are provided in the City through JFK Memorial Hospital in Indio, and the Eisenhower Immediate Care Clinic located in the One -Eleven La Quinta Shopping Center. Local Environmental Setting Riverside County Fire Station #32 and Station #70 are located approximately 4 %2 miles south of the project site; Station #31 is located in Bermuda Dunes on 42nd Avenue and Adams Street, approximately 2 /2 miles north of the project site. The Sheriff's office maintains a check -in facility in the City's EOC. Other governmental services in La Quinta are provided by City staff at the Civic Center. A through E - No Impact. The project will not impact public services, based upon the comments received. All necessary public services can be provided to the project without compromising any existing levels of public service. The proponents will have to pay school fees as established by Desert Sands Unified School District for commercial projects. Recommendations from other agencies will be considered as part of project review. 3.12 UTILITIES Regional Environmental Setting The City of La Quints is served by the Imperial Irrigation District (IID) for electrical power supply and the Southern California Gas Company (SCG) for natural gas service. General Telephone Exchange (GTE) provides telephone services for the City. Continental Cablevision services the area for cable television service. The Coachella Valley Water District (CVWD) provides water and sewer service to the City. CVWD obtains its water from underground aquifers and from the Colorado River. The City's stormwater drainage system is administered by CVWD, which maintains and operates a comprehensive system to collect and transport flows through the City. The City is served by Waste Management of the Desert for solid waste disposal. Nonhazardous, mixed municipal solid waste is taken to three landfills within the Coachella Valley. Local Environmental Setting The subject site is undeveloped at present. Street and flood control improvements have been partially P P Y completed, along with sewer and water line extensions being in place. Some utility trunk extensions and connections will be necessary to develop the property. CVWD has provided the applicant with a "will serve" letter for the project. A through F - No Impact. The proposed project will require some degree of alteration to existing facilities; however, the responses received from the responsible purveyors do not present any significant concerns to indicate that major new systems or retrofitting will be necessary to serve the project. 3.13 AESTHETICS Loco! Environmental Setting The City of La Quints is partially located within a desert valley cove. There are hillsides to the west and south of the City. Views of the desert and surrounding mountains are visible on clear days throughout most of the City. Views of the Santa Rosa and Coral Reef Mountains exist to the south and west. EA96328.wpd 540 084 A, B - Less Than Significant Impact. The project will have limited impact on scenic vistas, as there are no scenic viewsheds identified in the LQMEA. The height of the proposed structures may block some view lines, but the impact will be minimal, as most residential views in the area do not originate within a close rox* * P tY of the project and therefore have extended line of sight perspectives. The primary concern is with impact due to the buildings'. visibility from Highway 111. With the exception of the storage office/manager's unit, structures are one story, ranging between 17 and 23.5 feet from ground to roof line; roof peaks on the lube facility and retail/repair buildings are 24.5 and 27.3 feet, respectively. The storage office/manager unit is two- story, and is 23.5 feet at its highest point. The general mass of the project is maintained at a low profile, and the architectural treatment will be required to incorporate a low -contrasting color scheme which will soften the visual impact of the structures against the mountain backdrop along Highway 111. C - Potentially Significant Unless Mitigated. As a commercial project the proposal will create additional light and glare. The City has adopted a "Dark Sky" ordinance which regulates lighting types and shielding characteristics. The developer originally submitted a preliminary lighting plan for the project, but as of the last revision had not submitted a revised landscape and lighting plan. A revised landscape and 4hting plan will e conditioned for review. to be consistent with the Outdoor Light Control provisions of the Zoning Codc for hei ht shi ldin li h in -pursuant to approvals by-thePlanning mmi i n and Ci1y Council, 3.14 CULTURAL RESOURCES Regional Environmental Setting The most likely locations of prehistoric cultural resources in the La Quinta. area are along the foothills. The settling of the La Quints area has been chronicled by the La Quints Historical Society in several publications and museum exhibits. There are 13 designated historical structures and sites recorded on the California Historic Resources Inventory. These resources are listed in the La Quints General Plan. Local Environmental Setting The proposal is located along Highway 111, a developing urbanized commercial area. No historic structures exist in the immediate area. The site is generally barren of any significant vegetation. A cultural resource assessment (CRA) was required to be submitted with the development applications. The report indicated that the area has a high degree of archaeologic sensitivity, and that significant cultural resources are likely to exist on the site. Archaeological testing accomplished pursuant to the assessment discovered significant subsurface prehistoric cultural deposits (Cultural Resource Assessment Report: Phase II; Archaeological Testing and Site Evaluation, CA-RIV-S 832 on Lapis Energy Property; June 1996). A,B - Potentially Significant Unless Mitigated. Significant cultural resources will be impacted due to the proposal. The applicant has completed both Phase 1 and 11 investigations for the site, which resulted in the discovery of significant artifacts. Two options for mitigation were explored; in -place preservation of the site and 100% salvage of the remaining artifacts. After meetings with the applicant, it was determined that the salvage option was preferred by both staff'and the applicant, who also agreed to redesign the impacted area in response to this and other site planning issues of the project. The project's cultural resource assessment was reviewed by the City's Historic Preservation Commission on September 19, 1996 The recommendation was made to require that the applicant carry through with the salvage excavation procedure. As of the date of the latest revision (1 /10197), the applicant has completed most of the mitigation activities prescribed by the archaeological report, but a final report and grading monitoring have yet to be undertaken. Prior to issuance of a grading permit or any earth disturbance, the applicant shall have prepared and obtained aDDroval from the Community Develoi2ment DeDartment for a Phase Ill archaeological mitigation program 541 EA96328.wpd - 0 35 17 or CA-RIV-5832. The ro ram shall be prepared by a gualified archaeologist, and shall include provisions or strictly controlled archaeological monitorin and data recovery. including research and field methods lab analysis methodoloi7v. Native American consultation and monitoring, curation procedures, report preparation and disvosition of artifacts and records. The final report shall be submitted to the Commu-m ix Development Department C Through E - The cultural resources survey did not identify any historic resources on the site. Development of the project has no potential to affect cultural values beyond those which may be addressed by cultural resource monitoring, and no existing religious uses are associated with the site. 3.15 RECREATION Local Environmental Setting The City of La Quints has adopted Parks and Recreation Master 'Plan that assesses the existing resources and facilities and the future needs of the City. The City contains approximately 28.7 acres of developed parkland for Quimby Act purposes. There are also bike and equestrian pathways and trails within the City and designated pedestrian hiking trails. A, B - No Impact. The proposed project will not affect demand for recreational facilities or existing recreation. While the project will attract additional customer base from within La Quinta and other communities, it is not likely that the project will attract a significant number of new residents beyond those which may relocate for employment purposes. This project is not anticipated to employ more than 50 persons, probably less; the applicant submitted an initial figure indicating that no more than 21 employees would be on -site at any time. SECTION 4• MANDATORY FINDIN .S nF Si(;NiFjCANCE The Initial Study for the Lapis Energy project identified potentially significant impacts associated with the project, as summarized in the areas of Earth Resources, Transportation/Circulation, Aesthetics and Cultural Resources. The following findings can be made regarding the mandatory findings of significance set forth in Section 15065 of the CEQA Guidelines and based on the results of this environmental assessment: a) The proposed Specific Plan and related applications will not have the potential to degrade the quality of the environment, as the project in question will not be developed in any manner inconsistent with the General Plan and other current City standards. The project does have the potential to eliminate an important example of California prehistory; however, extensive investigations of the site have identified the existence of cultural resources and required mitigation alternatives. The applicant has agreed to implementing the necessary mitigation prior to site development activities and is in concurrence with project conditions relating to this. b) The proposed Specific Plan and related applications will not have the potential to achieve short term goals. to the disadvantage of long term environmental goals, as the proposed project will not significantly alter the types or intensity of the commercial uses already contemplated in the General Plan. EA96328.wpd 542 I-W 036 .` - 18 c) The proposed Specific Plan and related applications will not have impacts which are individually limited but cumulatively considerable when considering planned or ro osed P p development in the immediate vicinity, in that the proposed project. whether approved or not is a consistent representation of the project type to be proposed for the site as long as the current General Plan land use and zoning designations are applicable, and the impacts as identified in the Initial Study will remain similar to subsequent projects. d) The proposed Specific Plan and related applications will not have environmental effects that will adversely affect humans, either directly or indirectly, as the project contemplates uses similar to those already assessed under ultimate development of the La Quinta General Plan and which were addressed in the EIR previously certified for the General Plan. SECTION 5: EARLIER ANALYSES A. Earlier Analyses Used. The following documents were used and/or referred to in the preparation of this assessment: • La Quinta General Plan Update; October 1992 • La Quinta Master Environmental Assessment; October 1992 • SCAQMD CEQA Air Quality Handbook, April 1993 • Cultural Resource Assessment Report: Phase II; Archaeological Testing and Site Evaluation, CA-RIV- 5832 on Lapis Energy Property; June 1996 • Biological Assessment for Lapis Energy Organization, Tom Dodson and Associates, June 1996 • Traffic Impact Analysis; Jefferson Plaza, O'Rourke Engineering, June 11, 1996 0 Environmental Assessment 92-241; prepared for Specific Plan 92-022 and Plot Plan 92-490. These and various other documents on file with the Community Development Department were used in the preparation of this Initial Study.. B. Impacts Adequately Addressed. The following potentially significant impacts identified in the checklist were determined as adequately addressed by the previously listed documents • Earth Resources ♦ Transportation/Circulation ♦ Aesthetics • Cultural Resources C. Mitigation Measures. Mitigation measures are discussed in this addendum where underlined. A Mitigation Monitoring Plan (MMP) has been prepared for the project that will become a part of the conditions of approval attached to the project approvals and permits. EA96328. wpd 543 037 19 Prepared by: Date: Wallace H. Nesbit Associate Planner 544 EA96328.wpd 038 eon O aw em �� z a � O - CA elm w•o W 00 s° •• �one 9 cr i EEO 4) (n 6 .� M O z Cy 54� 039 Q w �r V o0 �Q �w V O . VV a a V G� G� W Z QC zz 00 a r. AX wa . ao w o . o Ce Z o. V ,... .� F• cis 00 w ,0 V � � PC 546 '�, 06040 W C L cc � a. •� c � � o z 1 ! Ott Q V c� zo �w V O . VV aC a y •o a low c � �o V CLI a. a o o a ao ... 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W c AG �— V ` • 053 ,ao y W v� mot w z (Do RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL TO AMEND SPECIFIC PLAN 96-028 FOR A 23,184 SQUARE FOOT RETAIL/COMMERCIAL BUILDING SPECIFIC PLAN 96-028, AMENDMENT #2 BART RINKER WHEREAS, the City Council of the City of La Quinta, California, did, on the 17th day of April, 2001, hold a duly -noticed Public Hearing to consider a recommendation from the Planning Commission regarding Specific Plan 96-028, Amendment #2, a request by Bart Rinker to revise building siting, architecture, colors and materials, landscaping and drainage to allow an increase in building area pertaining to Parcel 2, located ± 600 feet south of Highway 1 1 1, east side of Dune Palms Road, more specifically described as follows: PARCEL 2 OF PM 28422 WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 25th day of September, 2001, hold a duly -noticed Public Hearing to consider a recommendation to the City Council on Specific Plan 96-028, Amendment #2, and at said hearing, did recommend approval of said Specific Plan Amendment; and, WHEREAS, the City Council of the City of La Quinta, California did, on the 7th day of April, 1998, approve Specific Plan 96-028, Amendment #1, to revise building siting, architecture, colors and materials, landscaping and drainage to allow an increase in building area pertaining to Parcel 3; and, WHEREAS, the City Council of the City of La Quinta, California did, on the 4th day of February, 1997, approve Environmental Assessment 96-328 and Specific Plan 96-028, to allow various uses in conjunction with requesting approval for a 81,110 square foot commercial project on a 10.29 acre (gross) site; and, WHEREAS, said Specific Plan amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (City Council Resolution 83-63) in that the La Quinta Community Development Department has completed an Addendum to Environmental Assessment 96-328 and the previously certified mitigated negative declaration. Based upon this Addendum, it has been determined that none of the circumstances set forth in Public Resources Code 21 166 have been shown to exist and, accordingly, an addendum should be filed; and, sro - 054 CAWrkgrp\Casedocs\SP028#2\Reso\resoccsp028#2.wpd Resolution 2001- Conditions of Approval - FINAL Specific Plan 96-028, Amendment #2 WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following findings to justify approval of said Specific Plan Amendment: 1. The proposed Specific Plan Amendment is consistent with the La Quinta General Plan, as it will not be developed in any manner inconsistent with the General Plan land use designation of Mixed/Regional Commercial and other current City standards. 2. The proposed Specific Plan Amendment will not create conditions materially detrimental to the public health, safety and general welfare, as the site design aspects of the accompanying proposed Site Development Permit will be compatible with and not detrimental to surrounding development in the Dune Palms Center Specific Plan and surrounding area, and with the overall design quality prevalent in the City. 3. The proposed Specific Plan Amendment is compatible with the zoning on adjacent properties, as the project contemplates land uses that are substantially equivalent to those permitted under existing zoning for Mixed/Regional Commercial permitted uses and the uses contemplated with the Dune Palms Center Specific Plan. Specifically, development of existing Regional Commercial zoned land is considered to implement zoning consistency with the General Plan. 4. The proposed Specific Plan Amendment is suitable and appropriate for the subject property, as the project contemplates a land use that is substantially similar to those already assessed under ultimate development of the La Quinta General Plan. Specifically, development of the site as Mixed/Regional Commercial land use is considered to be suitable and appropriate due to the General Plan designations for existing and approved commercial land use in the surrounding areas. NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; C:\Wrkgrp\Casedocs\SP028#2\Reso\resoccsp028#2.wpd 561 055 Resolution 2001- Conditions of Approval FINAL Specific Plan 96-028, Amendment #2 2. That it does hereby approve Specific Plan 96-028, Amendment #2 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of October, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: N JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta 562 SW 056 C:\Wrkgrp\Casedocs\SP028#2\Reso\resoccsp028#2. wpd RESOLUTION 2001- EXHIBIT "A" CONDITIONS OF APPROVAL -FINAL SPECIFIC PLAN 96-028, AMENDMENT #2 - BART RINKER OCTOBER 16, 2001 All recommended changes/additions/deletions in bold italics and try GENERAL CONDITIONS OF APPROVAL 1 . Specific Plan 96-028 (SP 96-028) shall be developed in compliance with these conditions, the specific plan document as amended, and all approved site plan, elevation, color, materials and other approved exhibits submitted for this application and any subsequent amendment(s) . v�v, L. I VV I I%AI LI VI IV %JI IU11 2. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City'7, its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Specific Plan or any application thereunder. The City shall have sole discretion in selecting its defense counsel. 3. The specific plan document for SP 96-028 shall be revised in conformance with the following: A. Section 2.4.6 - The document shall incorporate language to allow unenclosed shade and/or screen structures to locate within the 10 foot building setback, which is behind the 20 foot landscape setback. In general, the document shall reflect reductions in building setbacks for the mini -mart parcel (Parcel 1), and the storage parcel (Parcel 3) as shown on the approved site plan. 563 057 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccSP028#2. wpd Resolution 2001- Conditions of Approval - FINAL Specific Plan 96-028, Amendment #2 B. Section 2.4.8 - The parking table shall be revised to separate the building area for Parcel 2, and to refer to the correct parking requirement of 1 space/300 square feet, and revise the number of spaces required. . Parcel 1 shall show the zra restaurant use at 500 square feet and it's required parking. Total The document table shall contain all correct footage and include all correct number totals. C. Section 2.5.4 - This section shall discuss the actual distance from the Dune Palms Road/Highway 1 1 1 intersection to the Highway 1 1 1 access drive, as well as identify potential for permitting shared access with the easterly property, either via the Lapis access or another mutually agreeable alternative. Eliminate the discussion of the second Dune Palms access point in regard to full turn signalization; revise as right-in/right- out only. D. The Specific Plan shall reference that deviations from the Zoning Code include the allowance of tandem parking for the auto retail use, location of parking spaces on or within three feet of any property line, potential reduction or elimination of requirement for 5 % minimum interior landscaping for Parcel 3, and allowance for a reduction in parking requirements on Parcel 3. E. All revisions related to Amendment #1 for SP 96-028 shall be incorporated, pertaining to landscaping, berming, siting and building area of the self storage (Parcel 3), the CNG fueling facilities for Desert Sands ( Parcel 4) and architectural, material and color changes as necessary for the specific plan. Parcel 2 development shall incorporate all design - related items associated with SP 96-028, as amended. 4. Minor changes, as determined by the Community Development Director to be consistent with the intent and purpose of the Specific Plan, may be approved. Examples include modifications to landscaping materials and/or design, parking and circulation arrangements not involving reductions in required standards beyond those identified in the Specific Plan, minor site, building area or other revisions necessary due to changes in technical plan aspects such as drainage, street improvements, grading, etc. Such changes may be approved on a staff - level basis and shall not constitute a requirement to amend the Specific Plan. Consideration for any modifications shall be requested in writing to the Director 564 058 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccSP028#2.wpd Resolution 2001- Conditions of Approval - FINAL Specific Plan 96-028, Amendment #2 and submitted with appropriate graphic and/or textual documentation in order to make a determination on the request. 5. All aspects of this project (plan preparation, all construction phases, operations, etc.) shall be subject to and comply with the adopted Mitigation Monitoring Program and Negative Declaration (EA 96-328), as certified by the La Quinta City Council. 6. All applicable conditions of approval for SDP 96-590 and any subsequent amendment(s) shall be incorporated into the revised text for Specific Plan 96- 028 in the appropriate sections. The revised Specific Plan document shall be submitted to the Community Development Department for compliance review ' prior to issuance of a building permit for Parcel 2. 7. The retention area adjacent to Highway 111 shall be modified and or relocated, to be in conformance with the Highway 1 1 1 Design Theme. Specifically, the front setback shall only be used for some storm water retention falling within the setback and adjacent right of way designed per the guideline criteria r • • • • . 565 059 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccSP028#2. wpd RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT PLANS FOR A 23,184 SQUARE FOOT RETAIL/COMMERCIAL BUILDING SITE DEVELOPMENT PERMIT 2001-709 BART RINKER WHEREAS, the City Council of the City of La Quinta, California did, on the 16th day of October, 2001, hold a duly noticed Public Hearing to consider a recommendation from the Planning Commission regarding Site Development Permit 2001-709, for a 23,184 square -foot retail/commercial building, located ± 600 feet south of the southeast corner of Highway 111 and Dune Palms Road, more particularly described as: PARCEL 2 OF PARCEL MAP 28422 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 25th day of September, 2001, consider a recommendation to the City Council on said Site Development Permit application, and at said hearing, did recommend approval of said Site Development Permit; and, WHEREAS, the Architecture and Landscape Review Committee of the City of La Quinta, California, did, on the 51h day of September, 2001, recommend to the Planning Commission acceptance of landscaping and architectural provisions for said Site Development Permit; and, WHEREAS, said Site Development Permit application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Community Development Department has prepared an Addendum to EA 96-328, and has determined that the proposed Site Development Permit could not have a significant adverse impact on the environment, and that the Addendum should be certified and filed; and, WHEREAS, at said City Council Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following mandatory findings to justify approval of said Site Development Permit: 1 . The proposed Site Development Permit is consistent with the La Quinta General Plan, as it will not be developed in any manner inconsistent with the General 566 C:\Wrk r \Casedocs 060 g p \SP028#2\Reso\resoccsdp709.wpd Resolution 2001- Site Development Permit 2001-709 October 16, 2001 Plan land use designation of Mixed/Regional Commercial and other current City standards when considering the level of mitigation measures completed to date. 2. The proposed Site Development Permit is consistent with the La Quinta Zoning Code, as the project contemplates land uses that are substantially equivalent to those permitted under existing zoning of' permitted uses, and which were previously addressed in the EIR certified for the General Plan. Specifically, development of existing Regional Commercial land use is considered to implement zoning consistency with the General Plan, Specific Plan 96-028. 3. The proposed Site Development Permit complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (City Council Resolution 83-63), as it has been determined that the Site Development Permit could not have a significant adverse impact on the environment, based on the Addendum to the Mitigated Negative Declaration of Environmental Impact prepared as Environmental Assessment 96-328, adopted by City Council Resolution 97-05 on February 4, 1997. 4. The architectural design aspects of the proposed Site Development Permit will be compatible with and not detrimental to surrounding development in the Dune Palms Center, and with the overall design quality prevalent in the City, in that the proposed building mass, scale and architectural details, as conditioned, are representative of the overall site and compatible with other architectural styles existing in the area. 5. The site design aspects of the proposed Site Development Permit will be compatible with and not detrimental to surrounding development in the Dune Palms Center and surrounding area, and with the overall design quality prevalent in the City. 6. The project landscaping for the proposed Site Development Permit has been designed to unify and enhance visual continuity of the proposed project with the surrounding development. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 567 061. C:\Wrkgrp\Casedocs\SP028#2\Reso\resoccsdp709.wpd Resolution 2001- Site Development Permit 2001-709 October 16, 2001 2. That it does hereby approve Site Development Permit 2001-709 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 16th day of October, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta 568' 062 C:\Wrkgrp\Casedocs\SP028#2\Reso\resoccsdp709.wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 RESOLUTION 2001- EXHIBIT "A" CONDITIONS OF APPROVAL -FINAL SITE DEVELOPMENT PERMIT 2001-709 - BART RINKER OCTOBER 16, 2001 (PC changes in legislative text) GENERAL CONDITI N F APPROVAL 1 . Site Development Permit 2001 -709 SDP 2001-709) shall be developed in ' ns and all approved site plan, elevation, color, compliance with these conditions p materials and other approved exhibits submitted for this application, and any the event of any conflicts between these subsequent amendment(s). In conditions and the provisions of SDP 2001-709, the conditions shall take precedence. indemnify, and hold harmless the City of La 2. The applicant agrees to defend, . . pp employees from any claim, action or Qu inta (the "City"), its agents, officers and ' void or annul the approval of this development proceeding to attack, set aside, application or any applicati on thereunder. The City shall have sole discretion in selecting its defense counsel. ' construction or building permit, the applicant 3. Prior to the issuance of a grading, . shall obtain permits and/or clearances from the following public agencies. • Riverside County Fire Marshal • La Quinta Public Works Department • La Quinta Community Development Department • Riverside County Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Southern California Gas Company • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • Waste Management of the Desert The applicant is responsible for any requirements of the permits or Clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 569 063 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 4. A plan for refuse storage and recycling bin space(s) shall be submitted to the Community Development Department for review/approval prior to any building permit issuance. Said plan shall be and submitted with written clearance from Waste Management of the Desert as to design detail provisions. 5. All aspects of this project (plan preparation, all construction phases, operations, etc.) shall be subject to and comply with the adopted Mitigation Monitoring Program and Negative Declaration (EA 96-328), as certified by the La Quinta City Council. 6. All applicable conditions of approval for SDP 2001-709 shall be incorporated into the revised text for Specific Plan 96-028, as amended, in the appropriate sections. The revised document shall be submitted to the Community Development Department for compliance review prior to issuance of the fir building permit. PROPERTY RIGHTS 7. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights required of this approval or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services, and for maintenance, construction and reconstruction of essential improvements. 8. The applicant shall dedicate or grant public and private street right-of-way and utility easements in conformance with the City's General Plan, Municipal Code applicable specific plans, and as required by the City Engineer. 9. The applicant shall dedicate or grant access and drainage easements over the northerly and southerly driveways off of Dune Palms Road to the owner(s) of the abutting properties to the north and south. The applicant may propose easement language requiring a reciprocal easement and participation in maintenance costs from abutting property owners. 10. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet, with the express concurrence of IID 570 064 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709.wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 1 1 . The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 12. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties, except at access points as shown on the approved site plan. 13. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 14. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," `surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 15. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd 571 065 Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 16. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 17. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. FIRE PROTECTION 18. The applicant/developer shall furnish one blueline copy of the water system plans to the Fire Department for review and approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be approved and signed by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." NOTE ON PLANS: "All buildings will be equipped with an automatic fire sprinkler system approved by the Fire Department". Prior to the issuance of building permits, system plans will be submitted for approval. The required water system, including fire hydrants, will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Automatic fire sprinkler systems are required in all new structures 5,000 square feet or greater, in accordance with La Quinta Municipal Code 8.08.090. Minimum fire flow is 2,000 gpm for a 4-hour duration at 20 PSI residual. 19. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20 feet in each direction and an unobstructed vertical clearance of not less than 13 feet, 6 inches. Parking is permitted on one side of roadways with a minimum width of 28 feet. Parking is permitted on both sides of roadways with a minimum width of 36 feet. 572 066 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 20. All water mains and fire hydrants providing required fire flows shall be constructed in accordance with the appropriate sections of CVWD Standard W- 33, subject to approval by Riverside County Fire Department. 21. Ultimate fire flows and hydrant locations will be stipulated when building plans are reviewed by the Fire Department. 22. Specific fire protection requirements for each occupancy will be determined when final building plans are submitted for review. Final conditions will be addressed when building plans are submitted. A plan check fee must be paid to the Fire Department at the time building plans are submitted. IMPROVEMENT AGREEMENT 23. The applicant shall pay cash or provide security in guarantee of cash payment for applicant's required share of improvements which have been constructed by others (participatory improvements) for the required improvements for Parcel Map 28422. Those improvements consist of off -site streets and signal modifications, domestic water, sanitary sewer, electrical, landscaping, irrigation, drainage and monumentation. These improvements are now complete, with a final construction cot of $638,647.71, of which $61,817.71 was funded by the developer of Parcel Map 28422. The applicant's share has been determined to be $14,216.92, or 23% of the additional funds required to complete the improvements. This percentage has been determined based on parcel acreage ands street frontage ratios. 24. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations) . If any portion of any proposed building parcel in the development is or may be located within a flood hazard area, as identified on the City's Flood Insurance Rate Maps, the development shall be graded to insure that all floors and exterior fill (at the foundation) are above the level of the project flood 0 00- year storm event) and building pads are compacted to 95 % Proctor Density, as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6) . Prior to issuance of building permit(s) for parcels so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 573 067 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 25. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. 27. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 28. The applicant/developer shall comply with the existing approved Fugitive Dust Control Plan (FDCP 97-15). the applicant may be required to furnish a renewal security, in a form acceptable to the Public Works Department, in an amount sufficient to guarantee compliance with the provisions of the permit for the Parcel 2 site. 29. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils, commencing from the date of grading permit application. The land shall be planted with interim landscaping or provided with other erosion control measures acceptable under the approved FDCP. 30. Prior to issuance of building permit(s), the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by parcel number and listed cumulatively if submitted at different times. DRAI NAG E 31. The applicant shall comply with the provisions of Engineering Bulletin No. 97-03 and the following: A. Storm water falling on -site during the peak 24-hour period of a 100-year storm event (the design storm) shall be retained within the development. The tributary drainage area shall extend to the centerline of adjacent public streets. B. Nuisance and storm waters shall be retained in retention basin(s) or other approved retention/infiltration system(s). In design of retention facilities, the soil percolation rate shall be considered to be zero, unless the applicant provides site -specific data that indicates otherwise. The design percolation rate shall not exceed two inches per hour. 574 068 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709.wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 If retention is in an open basin, nuisance water shall be disposed of in a trickling sand filter and leach field approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of 3 gph/1,000 s.f. of landscaped area, and infiltrate 5 gpd/1,00 s.f. C. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. D. Storm drainage historically received from adjoining property shall be retained on -site or passed through to the overflow outlet. If storm flows are directed off -site, written permission or drainage easements from adjacent property owners will be required. E. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual lot retention. F. In developments for which security will be provided by public safety entities (e.g. La Quinta Building and Safety, Riverside County Sheriff), retention basins shall be visible from adjacent street(s) . No fence or wall shall be constructed around basins unless approved by the Community Development Department and the City Engineer. 32. The applicant/developer shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall insure that the required Storm Water Pollution Protection Plan (SWPPP) is available for inspection at the project site. UTI LITI ES 36. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right-of-way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 33. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 575 069 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 34. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 35. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 36. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading) . 37. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for access and parking areas shall be stamped and signed by qualified engineers. 38. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 39. The City will conduct final inspections only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices and pavement markings. If on -site improvements are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections. 40. General access points and turning movements of traffic are limited to the following: A. One 30-foot right-in/right-out driveway, centered about the northerly property line of Parcel 2 (existing driveway approach to the existing service station). 576 070 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 B. One 30-foot right-in/right-out/left-in driveway, centered about the southerly property line of Parcel 2 (existing driveway approach to Allstate Storage) . Any necessary modifications to existing improvements, including curbs, gutters, sidewalks, driveway approaches and street improvements along Dune Palms Road shall be designed and constructed in accordance with the LQMC., adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates, and parking areas shall be stamped and signed by qualified engineers. LANDSCAPING 41. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and parking areas. 42. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 43. Landscape areas shall have permanent irrigation improvements meetingthe requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 44. The applicant shall ensure that landscaping and utility plans are coordinated to provide visual screening of above -ground utility structures. 45. Landscaping within the overall project area shall be commonly maintained under a single maintenance contract. Prior to issuance of any Certificate of Occupancy, documentation necessary to demonstrate compliance with this requirement shall be submitted for review and acceptance by the Community Development/Public Works Departments. Said documentation must include that landscape materials shall be maintained as planted in perpetuity, and that dead, dying or otherwise missing landscape improvements shall be replaced, re -planted or provided within 30 calendar days. C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd 071. Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 QUALITY ASSURANCE 46. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 47. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 48. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 49. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 10 MAINTENANCE 50. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. CULTURAL RESOURCES 51. Prior to issuance of a grading permit or any earth disturbance, the applicant shall have prepared and obtained approval from the Community Development Department for an archaeological monitoring program for the project site (Parcel 2). The program shall be prepared by a qualified archaeologist, and shall include provisions for strictly controlled archaeological monitoring and data recovery, including research and field methods, lab analysis methodology, Native American consultation and monitoring, curation procedures, report preparation and disposition of artifacts and records. 578 072 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709. wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 FEES AND DEPOSITS 52. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 53. Provisions shall be made to comply with the terms and requirements of the City's adopted Art in Public Places program in effect at the time of issuance of building permits. 54. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of the reapportionment. 55. This approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of building permit issuance. MISCELLANEOUS 56. The applicant shall submit a detailed project area lighting plan, based on the following parameters: a. All pole -mounted light standards shall be limited in height to +B 20 feet maximum. b. Shielding shall be placed on the west side light standards, along Dune Palms Road, so as to eliminate any light washover beyond the right-of-way line (property line) . C. The plan shall be in compliance with the standards set forth in the Zoning Code, Sections 9.100.150 and 9.150.080. K, working within these parameters. The lighting plan shall be approved prior to issuance of the main building permit. 57. No tenant signs are approved as part of this application. Individual tenants shall submit for sign permit approval, based on the approved Sign Program 2000-502. Any deviations from the Sign Program may require Planning Commission review and/or a sign program amendment request, to be determined by the Community Development Director. 579 073 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709.wpd Resolution 2001- Conditions of Approval - FINAL Site Development Permit 2001-709 58. All roof -mounted mechanical equipment must be screened and installed using compatible architectural materials and treatments, in a manner so as not to be visible from surrounding properties and streets. Specifically, the roof line along parapet areas shall be of sufficient height, relative to the ceiling height, to screen such equipment from view along the west side of Dune Palms road. Overall parapet height shall conform to Condition 59. Working drawings showing all such equipment and locations shall be submitted to the Building and Safety Department along with the construction plan submittal for building permits. Method and design of screening must be approved by the Community Development Department prior to any issuance of building permits. 59. The retail commercial building shall not exceed 2L-2 23 feet in height, as measured from finish grade to it's highest roof point or projection that is part of the roof structure. 60. Prior to issuance of a building permit, the building elevations shall be revised to incorporate a stone veneer (e.g. split face block, non -ceramic tiles, etc.) wainscot treatment on the column features, similar in color/texture to those provided on the existing buildings. In addition, the east (rear) elevation shall be architecturally enhanced through use of tiles, plant -on treatments, stucco joints/banding, additional coloring, and other cost-effective methods. These shall be incorporated into the building plans and shall be approved by staff prior to issuance of any building permit for this project. 580 074 C:\Wrkgrp\Casedocs\SP028#2\Coa\coaccsdp709.wpd ATTACHMENT 2. Architectural & Landscape Review Committee Minutes September 5, 2001 C. Site Development Permit 2001-709: a request of Bart Rinker for .review of building elevations and landscaping plans for a 23,184 square foot retail/service building located at the southeast corner of Highway 1 1 1 and Dune Palms Road, within the Dune Palms Center. 1. Associate Planner Wally Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department, 2. Mr. Bob Ricciardi, representing the applicant, gave a presentation on the project. 3. Committee Member Cunningham clarified that the staff recommended the treatment would be added to the columns, but not the building's front elevation. Mr. Ricciardi stated that was what they would request. 4. Committee Member Bobbin asked what plans were being taken to make sure the mechanical equipment was hidden. Mr. Ricciardi stated this was a taller building and it would have a parapet wall high enough to hide it. Mr. Ricciardi asked that the largest tree they plant be a 36-inch box. 5. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt adopt Minute Motion 2001-033 recommending approval of Site Development Permit 2001-709, subject to the conditions as recommended. D. Shs, Development Permit 2001-71 ; a request of Cod & Brady v Archite for review of building elevations and landscaping plan r. a construction tehouse at Tradition for the property located a south side of Avenue east of the intersection of Washi n Street 1. Associate Planner ele Rambo resented the information contained in the staff rep � copy of which is on file in the Community Development par ent. 2. Committee Me r Cunningham asked if t file would be random mudded. ff stated a condition could be ad to require this. 3. Committee Member Bobbitt asked the purpose of the gaouse. 581 teh Staff stated it was for maintenance and construction vehicles. 076 ATTACHMENT 3 Planning Commission Minutes September 25, 2001 2. re being no questions of staff or public it was moved a onded by Comm' rs Kirk/Robbins to adopt Planning Commissio tion 2001-121 declaring the Planning Commissi mention to hol is hearing on Street Name C e 2001-012 on November 13, 200 . VII. PUBLIC HEARINGS - CONTINUED B. Environmental Assessment 96-328 Addendum, Specific Plan 96-028 Amendment #2 and Site Development Permit 2001-709; a request of Bart Rinker for certification of an Addendum to Environmental Assessment 96-328; Specific Plan Amendment to allow 23,184 square feet of retail space on 1.88 acres currently approved for 1 1,010 square feet of retail space and revising the total Specific Plan building area to 118,884 square feet; and consideration of development plans for a 23,184 square foot retail building. 1. Chairman Abels opened the public hearing and asked for the staff report. Associate Planner Wally Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Kirk stated he could not find where turf was identified on the conceptual plan, but did find it in the text and he assumes all the green on the conceptual plan is turf. Staff stated the turf was not denoted on the conceptual plan, but they are requesting to place their retention in the two areas identified. There would be minimal retention in the Dune Palms Road area. The majority of the retention would be to the east side retention basin to comply with the Zoning Code standards. Any further explanation could be given by the application. Commissioner Kirk asked about the Mitigation Monitoring Plan as to whether staff had the Mitigation Monitoring Plan with the compliance check marks for this project and the dates it was checked. Staff stated it would be in the file. Commissioner Kirk asked who was responsible for retaining the record and who was monitoring the Mitigation Monitoring Plan. Staff noted it was the responsibility of the case planner. It is not done on the forms, but the information is kept in the case file. Planning Manager Christine di 589 0,77 Planning Commission Minutes September 25, 2001 lorio stated they are used to monitor the project. Since 1996, staff has simplified them and removed the standard Uniform Building Code and Zoning Code conditions so they are specific to the project. 3. Commissioner Butler asked what the difference was between the two Specific Plans they received. Staff stated the updated Specific Plan was in a legislative formal to note the changes made. Commissioner Butler asked if the parapet was to cover the issue of the height and if they reduce the height of the building and expose the mechanical equipment, is it being done by structure or parapet? If it is being done by the parapet, then the inside of the building roof will not have to be lowered and create additional problems. He doesn't want to make an issue of one foot if it means the building itself has to change to accommodate this issue. Staff stated the applicant would address this issue. 4. Commissioner Tyler questioned whether this project would have any impact on the empty gas station at the corner. Staff stated it had no bearing. Commissioner Tyler stated that when this project was originally reviewed, a lot of time was spent on the internal circulation pattern between the gas station and the other retail buildings, plus access through the project site. He does not see any of those issues being discussed at this time. Staff stated the building layout is fairly simple. Other than having north/south access at the driveways on either side of the buildings, there is no other access. Staff showed the circulation pattern on the- site plan. Commissioner Tyler asked if area that appears to be a retention basin would be graded out and the retention basin moved to the landscape areas as shown. Staff stated the applicant could better define what would be relocated and how the drainage would be handled. Commissioner Tyler asked how many parking spaces are required versus what is proposed. Staff stated they were required to have 87 and the original use required 36 and they had 56. They are required to supply 87 and they have 89 parking spaces. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Bart Rinker, applicant, stated he has read the staff report and conditions and concurs with all, but has a question on two of them. The first issue is the height of the building as they want it to remain at 23 feet. The storage unit to g G:\WPD0CS\PC9-25-01.wpd 078 Planning Commission Minutes September 25, 2001 the south seems to have a height of 28 feet and the fuel bays of the service station are equal to 20-25 feet. In trying to stay in conformity with their neighbors they are trying to hide the mechanical equipment. Second, is the lighting plan. Their initial lighting plans had pole lights at 31 feet which is quite high. They would like to have another light study completed and resubmit it to staff and have the light standards come up to 22 feet. 6. Chairman Abels asked if anyone else would like to speak on this item. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 7. Commissioner Butler asked the height of the originally proposed building. Staff stated there was nothing in the Specific Plan text and staff did not know what the original conceptual elevation height. 8. Commissioner Kirk stated he had question on two of the conditions. First, is the lighting where staff is suggesting the lighting be no greater than 18 feet. If he reads the Zoning Code correctly, he would be allowed to have 22 foot high light pole. Staff stated the Parking regulations does allow up to 25 feet. Staff wanted to make it as low as possible because most of the lighting is on the perimeter, especially along Dune Palms Road where it is within 20-30 feet of the roadway and staff was trying to prevent any light spillage onto the roadway. The applicant is looking for some type of compromise in the height. Commissioner Kirk stated the staff report states the Zoning Code requires the lights to be no more than 18 feet in height or the maximum building height of the zoning district, which he assumes is 22 feet of the setback. Staff stated the 18 feet comes from the section concerning lighting. There is also a standard that will allows them to go up to 25 feet. Staff's concern was the spillage, not the height. 9. Mr. Robert Ricciardi, landscape architect for the project, stated that in regard to the amount of turf to be used, the drawings before the Commission are presentation drawings only. The green area represents planters only. The landscaping plans has been submitted to the Commission. The landscape strip in front of Dune Palms Road will have no retention. All the water will drain 582, G:\WPDOCS\PC9-25-01.wpd 07.9 Planning Commission Minutes September 25, 2001 to the strip in the rear of the property. In regard to the parking, they do meet the requirements for Mixed Regional Commercial. Where the parking is needed will depend upon what type of uses go in. 10. Commissioner Tyler asked if the business would have open bays Y or only open in the back. Mr. Ricciardi stated only in the back; no overhead doors would be in the front. On the rear elevations, the stepping out treatment along the edge will be added to carry it throughout the building. All garage doors will be on the east side. The amount of car parking is substantial. 1 1. Commissioner Butler asked if there would be any security fencing in the rear. Mr. Ricciardi stated there are no plans at this time. 12. Mr. Rinker stated the uses proposed will be auto related retail uses. There are no plans to have mechanical shops. 13. Ms. Lydia R. Shinohara, from Pacific Engineering, civil engineer for the project, stated she has a question regarding Condition #32 to comply with NPDES provisions as it was her understanding this was completed for the entire project for the storm water pollution plan. Senior Engineer Steve Speer stated he would request the condition remain. If it is a mute issue, they would not require it to be done. 14. Commissioner Kirk asked if the words "if applicable" could be added. Staff stated there was no problem with adding the words. 15. There being no further public comment, Chairman Abels closed the public hearing and open the project for Commission discussion. Commissioner Tyler noted corrections that needed to be made in the Specific Plan document. 16. Commissioner Butler stated his only issue was the height. He would prefer they go to 23 feet and not have to reduce the roof line in order to hide the mechanical equipment. 17. Commissioner Kirk stated it was a good project and his only issue is that he did not want light standards higher than the building. As long as the new study shows no spillage he has no issue.. 5�5 G:\WPDOCS\PC9-25-01.wpd 080 Planning Commission Minutes September 25, 2001 18. Commissioner Robbins stated the rear or east side of the building will be visible and is in need of something to break the building up due to the length of the building. He would like to see some architectural detail added to break it up. Mr. Ricciardi stated they had a similar problem on another building in a different complex and they solved this by alternating the height. The colors could go darker to give the relief. They did add tile at the ends to bring some detail around to the rear. They could pop out the bays six inches. Commissioner Robbins stated that on the sign program the letters appear to be hugely out of proportion. Staff stated the sign program was integrated into what was approved last year. There are some size standards. Commissioner Robbins stated that if the size is limited to 50 square feet he is comfortable with the proposal. 19. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2001-122 certifying an Addendum to Environmental Assessment 96-328, as submitted: ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 20. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-123, approving Specific Plan 96-028 Amendment #2, subject to the findings and Conditions of Approval as submitted. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 21. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-124, approving Site Development Permit 2001-709, subject to the findings and Conditions of Approval as amended: a. Condition #56: All pole mounted light standards shall be limited in height to 20 feet. b. Condition #59: The building height shall not exceed 23 feet. C. Condition 60: Add "Staff to work with the applicant to 586 increase the articulation on the east side of the facade." 081. G AWPDOCSTC9-25-01. wpd Planning Commission Minutes September 25, 2001 ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMM ISSIONERITEMS: A. Commissioner Tyler gave a report on the City Council meeting of September 181 2001. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Robbins to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held October 9, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:00 p.m. on September 25, 2001. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California 587 0 e) G:\WPD0CS\PC9-25-01.wpd 8 T low V MI INCORPORATED n G �� 5 OFF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 16, 2001 ITEM TITLE: Public Hearing for an Amendment to the Development Standards and Conditions of Approval for Specific Plan 2000-048, a Master Planned Residential Community of 1718 Single Family Houses on Approximately 73 Acres Located at the Southwest Corner of Avenue 50 and Jefferson Street Applicant: Forrest K. Haag for RJT Homes, LLC 4 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: °C Continue the public hearing for Specific Plan 2000-048 (Amendment #1) to November 6, 2001. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Due to changes in the retention basin depth, this item was continued by the Planning Commission. Staff is therefore, requesting this item be continued to November 6, 2001. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the public hearing for Specific Plan 2000-048 (Amendment #1) to November 6, 2001; or 2. Provide staff with alternative direction. P:\GREG\SRCC SP PalmillaCont Oct 16 Finalmpd Respectfully submitted, Herman, )Community Development Director Approved for submission by: Thomas P. Genovese, City Manager 002 P:\GREG\SRCC SP PalmillaCont Oct 16 Final.wpd