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2001 11 06 CCT 4 „�aut�rw City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, November 6, 2001 - 2:00 P.M. Beginning Res. No. 2001-134 Ord. No. 364 I. CALL TO ORDER ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena I1. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING DETERMINATION WHETHER TO INITIATE LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c). 2. CONFERENCE WITH CITY'S POLICE CHIEF REGARDING PUBLIC SECURITY MATTERS PURSUANT TO GOVERNMENT CODE SECTION 54957(E). 3. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION - GOVERNMENT CODE SECTION 54956.9(a), CITY OF INDIO V CITY OF LA QUINTA NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties do not attend the closed session. City Council Agenda Page 1 November 6, 2001 RECONVENE AT 3:00 P.M. IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS 1. UPDATE BY IMPERIAL IRRIGATION DISTRICT Vill. WRITTEN CORRESPONDENCE 1. LETTER FROM THE DESERT CHAPTER OF THE BUILDING INDUSTRY ASSOCIATION. IX. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF OCTOBER 16, 2001. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 6, 2001. 2. DENIAL OF CLAIM FOR DAMAGES FILED BY BRYAN INGLE: DATE OF LOSS, MARCH 6, 2001. 3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO ANIMAL CONTROL/CODE COMPLIANCE OFFICERS TO ATTEND THE NATIONAL ANIMAL CONTROL ASSOCIATION TRAINING ACADEMY IN SANTA ANA, CALIFORNIA, JANUARY 6-1 1, 2002. City Council Agenda Page 2 November 6, 2001 0oz 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE CITY CLERK TO ATTEND A NEW LAW AND ELECTION SEMINAR PRESENTED BY THE LEAGUE OF CALIFORNIA CITIES IN MONTEREY, CALIFORNIA, DECEMBER 5-7, 2001. 5. ADOPTION OF A RESOLUTION ACCEPTING A DONATION OF CATERING SERVICES FOR THE SENIOR CENTER. 6. ADOPTION OF A RESOLUTION ACCEPTING A DONATION OF A CRESS ELECTRONIC KILN MODEL E27 FROM THE FRIENDS OF THE LA QUINTA SENIOR CENTER. 7. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM THE SOROPTIMIST INTERNATIONAL OF LA QUINTA. 8. APPROVAL OF A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR CONSTRUCTION OF STREET LIGHT IMPROVEMENTS ON DESERT CLUB DRIVE, AVENIDA BERMUDAS, AND AVENIDA LA FONDA, AND THE PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB - LA QUINTA UNIT. 9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH TRI-STATE LAND SURVEYORS TO PERFORM CONSTRUCTION STAKING FOR THE CITYWIDE STREET AND SIDEWALK IMPROVEMENTS, PROJECT NO. 2000-04. 10. APPROVAL OF A REQUEST FOR PROPOSAL (RFP) FOR PROFESSIONAL ENGINEERING SERVICES TO PREPARE THE PLANS, SPECIFICATIONS AND ENGINEERS ESTIMATE (PS&E) FOR THE FISCAL YEAR 2001 /2002 TRAFFIC SIGNAL IMPROVEMENT PROGRAM. 1 1. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29858-2, PALMILLA, RJT HOMES. XI BUSINESS SESSION 1. CONSIDERATION OF RESOLUTIONS AUTHORIZING THE LEVY OF A FIRE PROTECTION SERVICES SPECIAL TAX AND CALLING A SPECIAL ELECTION THEREON FOR THE GENERAL ELECTION OF MARCH 5, 2002. A. RESOLUTION ACTION(S) 2. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUESTS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF AWARD OF PROFESSIONAL SERVICES AGREEMENT TO M. W. STEELE, INC. FOR DESIGN OF THE MUNICIPAL LIBRARY, PROJECT NO. 2000-06. A. MINUTE ORDER ACTION 003 City Council Agenda Page 3 November 6, 2001 4. CONSIDERATION OF A RESOLUTION MAKING CERTAIN FINDINGS FOR THE PURCHASE OF SIDEWALK PAVERS FOR INSTALLATION IN THE FUTURE AVENIDA LA FONDA ENHANCEMENT PROJECT WITH THE REDEVELOPMENT AGENCY PROJECT AREA #1. A. RESOLUTION ACTION 5. CONSIDERATION OF A RESOLUTION MAKING CERTAIN FINDINGS FOR THE PURCHASE OF LIGHT STANDARDS FOR FUTURE USE IN THE VILLAGE COMMERCIAL AREA AND OTHER AREAS OF THE CITY WITHIN THE REDEVELOPMENT AGENCY PROJECT AREA # 1. A. RESOLUTION ACTION 6. CONSIDERATION OF A CHANGE ORDER WITH RAY LOPEZ ASSOCIATES FOR COVE MINI PARK EXPANSION PROJECT. A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION OF THE LA QUINTA MUSEUM EXPANSION DESIGN. XIII. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS N 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PENA) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LA QUINTA FRIENDS OF THE LIBRARY 8. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 9. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 10. PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY (HENDERSON) 11. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 13. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 14. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) N 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) N 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 17. CULTURAL ARTS COMMISSION MEETING MINUTES OF SEPTEMBER 13, 2001 ME City Council Agenda Page 4 November 6, 2001 XIV. DEPARTMENT REPORT 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. REPORT REGARDING THE FINANCIAL CONDITION OF THE CITY OF LA QUINTA 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. SCHEDULING FOR MEETING OF JANUARY 1, 2002 4. BUILDING AND SAFETY DIRECTOR A. HISTORY OF INCREASES IN POLICE STAFFING LEVELS 5. COMMUNITY DEVELOPMENT DIRECTOR 6. COMMUNITY SERVICES DIRECTOR 7. FINANCE DIRECTOR A. INVESTMENT PRACTICES UPDATE 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER 9. POLICE CHIEF 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING COUNCIL DECORUM - REQUESTED BY COUNCIL MEMBER PERKINS. 2. DISCUSSION REGARDING COUNCIL MEMBERS CONFLICTS OF INTEREST - REQUESTED BY COUNCIL MEMBER ADOLPH. 3. DISCUSSION REGARDING MONDAYS PRIOR TO SCHEDULED HOLIDAYS OF DECEMBER 25, 2001 AND JANUARY 1, 2002 - REQUESTED BY COUNCIL MEMBER SNIFF. RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the -podium. XVIL PRESENTATIONS - None XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. VISA City Council Agenda Page 5 November 6, 2001 1. CONTINUED PUBLIC HEARING FOR AN AMENDMENT TO THE DEVELOPMENT STANDARDS AND CONDITIONS OF APPROVAL FOR SPECIFIC PLAN 2000-048 AND TENTATIVE TRACT MAP 29858, A MASTER PLANNED RESIDENTIAL COMMUNITY OF 178 SINGLE FAMILY HOUSES ON APPROXIMATELY 73 ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 50 AND JEFFERSON STREET. APPLICANT: FORREST HAAG FOR RJT HOMES, LLC. A. RESOLUTION(S) ACTION 2. CONTINUED PUBLIC HEARING TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-418, AND A REQUEST TO CHANGE THE ZONING DESIGNATION OF LOW DENSITY RESIDENTIAL AND THE GENERAL PLAN DESIGNATION TO LOW DENSITY RESIDENTIAL WITHIN THE SPHERE OF INFLUENCE OF THE CITY OF LA QUINTA FOR SUBSEQUENT ANNEXATION FOR APPROXIMATELY 240 ACRES, BOUNDED ON THE NORTH BY AVENUE 52, ON THE EAST BY MONROE STREET, ON THE SOUTH BY AVENUE 53, AND EAST OF THE EXISTING CITY LIMITS. APPLICANT: NRI, LA QUINTA LIMITED PARTNERSHIP. A. ORDINANCE INTRODUCTION B. RESOLUTION(S) ACTIONS A REQUEST HAS BEEN RECEIVED TO CONTINUE THIS MATTER TO THE MEETING OF NOVEMBER 20, 2001. 3. PUBLIC HEARING TO CERTIFY ENVIRONMENTAL ASSESSMENT 2001-438, AND REVIEW OF THE DEVELOPMENT OF AN 18.07-ACRE COMMUNITY PARK SITE WITH VARIOUS SIZE LIGHTED SOCCER FIELDS, TWO LIGHTED BASEBALL FIELDS, CONCESSION STAND, RESTROOMS, TOT LOT, SKATE PARK, PICNIC AREAS WITH BARBEQUES, AND SHADE STRUCTURES. A. RESOLUTION ACTION XIX. ADJOURNMENT - Adjourn to the regularly scheduled City Council Meeting, commencing with closed session at 2:00 P.M. and open session at 3:00 p.m., November 20, 2001, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda Page 6 November 6, 2001 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of November 6, 2001, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, November 2, 2001. DATED: November 2, 2001 1;2�1-7 * -, - . i -,&* go-4-) J S. GREEK, CMC City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. I" City Council Agenda Page 7 November 6, 2001 BEVERLY MONTGOMERY 78-483 CA LLE H U E RTA LA QUINTA THANK YOU PERONALLY- MAYOR PENA, COUNCILPERSONS - DON ADOLPH, STAN SNIFF ,TERRY HENDERSON, AND RON PERKINS FOR THE USE OF THE LA QUINTA SENIOR CENTER FOR THE SOROPTIMIST DISTRICT 2 FALL MEETING ON OCTOBER 26TH AND 27. THE DINNER ON THE PATIO FRIDAY NIGHT WAS DELIGHTFUL WITH ALL OF THE LIGHTS IN THE OVERHANG WORKING, AND THE LAWN AREA NICE & NEAT AND LIGHTED. THE MEETINGS HELD SATURDAY IN THE MAIN ROOM, USING THE STAGE ALSO WERE GOOD WITH LOTS OR ROOM. NATURALLY, ALL OF THE FOOD WAS DELICIOUS, CATERED BY DESERT CITIES CATERING. THIS IS A BEAUTIFUL FACILITY AND OUR LA QUINTA CLUB WAS CERTAINLY PROUD TO SHOW IT OFF. CHARLENE CAMPBELL AND STEVE TROXEL WERE THERE FOR US FROM THE CITY STAFF AND WE WORKED WELL WITH THEM. THANK YOU..... ONE ITEM HAS BEEN OVERLOOKED AT THE CENTER, THE LANDSCAPING......... SOROPTIMIST INTERNATIONAL OF LA QUINTA - COACHELLA VALLEY WOULD LIKE TO DONATE TWO BOUGANVI LLAS, 2 FICUS BENJAMI NAS, SOME FLATS OF FLOWERS , AND THE NECESSARY MULCH,TO BE PLANTED ON THE NORTH SIDE OF THE PATIO. HOWEVER, WE NEED TO WORK WITH THE GARDNER THAT IS SUPPOSED TO BE DOING THE GARDENING AT THE CENTER, HAVE HIM RENAVATE THE HARD DIRT, AND PLANT THE PLANTS. THERE ARE BUBBLERS THERE FOR WATER. HIS LABOR TO THE CITY SHOULDN'T BE OVER $50-00. NOW IS THE TIME TO PLANT AND KEEP THE PLANTING AREA CULTIVATED SO THAT PLANTS WILL GROW AS THE DIRT IS VERY HARD CLAY THERE. I KNOW THE CITY STAFF AND COUNCIL MEMBERS, AS WELL AS ALL OF THE CITIZENS WHO USE THE SENIOR CENTER ARE PROUD OF IT. HOWEVER, IT DOES TAKE SOME BEAUTIFICATION AND MAINTENANCE TO KEEP IT UP. THE TWO ENTRIES COULD ALSO USE SOME FLOWERS OR FLOWERING PLANTS TO MAKE IT MORE ATTRACTIVE. THANK YOU FOR YOUR TIME AND I HOPE POSITIVE CONSIDERATION TO THIS REQUEST. October 16, 2001 Mayor John Pena City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear John: CU QUACWRITTEN CORRESPONDENCE ITEM: �leiti;. BIA Desert Chaps Buildin_ hldtv�try As-ioi lit' Sonthe m l:aliti►rnia '-5.0 Springfield Law S1litc F h-lltil Desert. California rnia � '700.300.2-+-'o ii x -'t>I ►.. -'2.: ►372 On behalf of the members of the Building Industry Association Desert Chapter, I would like to suggest a luncheon meeting between yourself, members of the City Council and our membership at noon on a day and location of your choice, during the fourth week of January, 2002. The outline of the meeting would be a brief presentation by you regarding the City of La Quinta, followed by a question and answer period. This would enable our membership to better understand your organization and your Council to better understand our organization through discussion and open communication. We understand this may have to be an announced public meeting to meet the requirements of the Brown Act, and we would ask that your staff handle this detail. I would appreciate hearing from you at 360-2476 as soon as possible so that we might begin preparations for this important luncheon. When you call with a confirmation that you would like to join us, please offer options for dates in late October that would allow you and the rest of the City Council to attend such an event. Respectfully, Ed Kibbey Executive Director An :ki'filiale of the National Ass-.oriatie►rr of, Homey 1111ilder= ar►t! tbe Calif'( w I I i a ItIIileliu_ III(III lI,N k��e�e i:itie►�i T a 4,!t 4 lefu Qum& COUNCIL/RDA MEETING DATE: NOVEMBER 6, 2001 ITEM TITLE: Demand Register Dated November 6, 2001 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated November 6, 2001 BACKGROUND: Prepaid Warrants: 47050 - 470581 1665713.10 470591 15000.00 47060 - 470641 15275.47 47065 - 470721 43007.5 8 47073 - 470761 145902.04 47077 - 470781 15954.57 47079 - 470811 15298.07 47082 - 470881 43,520.61 Wire Transfers} 35631678.67 P/R 7668 - 78091 2045201.88 P/R Tax Transfers} 605431.84 CITY DEMANDS $1,0885672.99 Payable Warrants: 47089 - 472411 3299236.52 RDA DEMANDS 2065547.36 $15295 5220.3 5 $L295,220.35 FISCAL IMPLICATIONS: Demand of Cash - City $1,088,672.99 . Falconer, Finance Director we CITY OF LA QUINTA BANK TRANSACTIONS 10/11/01 - 10/30/01 10/11/01 WIRE TRANSFER- DEFERRED COMP 10/11/01 WIRE TRANSFER - PERS 10/11/01 WIRE TRANSFER - CREDIT UNION 10/26/01 WIRE TRANSFER - DEFERRED COMP 10/26/01 WIRE TRANSFER - PERS 10/26/01 WIRE TRANSFER - CREDIT UNION 10/19/01 WIRE TRANSFER -RDA ESCROW 10/19/01 WIRE TRANSFER - RDA ESCROW 10/24/01 WIRE TRANSFER - RDA ESCROW 10/30/01 WIRE TRANSFER - RDA ESCROW 10/30/01 WIRE TRANSFER - RDA ESCROW TOTAL WIRE TRANSFERS OUT $5,604.87 $9,462.50 $5,247.00 $52604.87 $9,363.18 $4,893.25 $65,000.00 $659000.00 $659000.00 $659000.00 $56,503.00 $356,678.67 010 002 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:27PM 10/30/0 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 47089 10/30/01 &01564 SHIRLEY ANDERSON 39.00 47090 10/30/01 &01565 KAY DEVINS 39.00 47091 10/30/01 &01566 JOHN FORSMAN 78.00 47092 10/30/01 &01567 NANCY FUKUDA 39.00 47093 10/30/01 &01568 SHIRLEY HEDIN 39.00 47094 10/30/01 &01569 NANCY RAU 78.00 47095 10/30/01 &01570 ROSSIE STOBBS 30.00 47096 10/30/01 &01571 ALEX CAMARENA 300.00 47097 10/30/01 &01572 FRED ISBELL 25.00 47098 10/30/01 &01573 EILEEN MILLER 39.00 47099 10/30/01 &01574 ROGER SCHUMACHER 21.60 47100 10/30/01 &01576 CALIFORNIA POOLS & SPAS 207.00 47101 10/30/01 &01577 MARILYN O'HAGAN 78.00 47102 10/30/01 &01578 KAREN STEARNS 78.00 47103 10/30/01 &01579 ROBIN BURKETT 20.00 47104 10/30/01 &01580 CHRISTINE CLEMENS 25.00 47105 10/30/01 &01581 DYAH IMMENHAUSEN 265.00 47106 10/30/01 &01582 DARRELL WILLIAMS 20.00 47107 10/30/01 A1R001 A-1 RENTS 872.48 47108 10/30/01 AAA100 AAA SEASONS 2495.00 47109 10/30/01 ACE010 ACE HARDWARE 854.42 47110 10/30/01 ACT100 ACT GIS INC 1700.00 47111 10/30/01 AD0010 DON ADOLPH 1460.26 47112 10/30/01 ADT100 ADT SECURITY SVC INC 111.45 47113 10/30/01 AME034 AMERICAN CONTRACT BRIDGE 300.00 47114 10/30/01 AME200 AMERIPRIDE UNIFORM SVCS 58.27 47115 10/30/01 AND050 ANDY'S AUTO REPAIR 659.54 47116 10/30/01 AUT030 AUTOMATED TELECOM 553.08 47117 10/30/01 AVA100 AVAYA INC 1239.80 47118 10/30/01 BER150 BERRYMAN & HENIGAR INC 13516.75 47119 10/30/01 BRI100 BRINKS INC 306.00 47120 10/30/01 BUR200 BURTRONICS BUSINESS SYS 138.00 47121 10/30/01 CAD010 CADET UNIFORM SUPPLY 124.30 47122 10/30/01 CAL033 CA PLANNING & DEVELOPMENT 239.00 47123 10/30/01 CAL080 CA SOC MUNCIPAL FINANCE 100.00 47124 10/30/01 CAL151 CALIFORNIA COURT BUILDERS 967.50 47125 10/30/01 CAP050 ROSMARY CAPUTO 224.00 47126 10/30/01 CAR300 CARQUEST 251.24 47127 10/30/01 CDW050 CDW GOVERNMENT INC 47.55 47128 10/30/01 CEH100 CEHA TRAVELING SEMINAR 65.00 47129 10/30/01 CEN010 CENTURY FORMS INC 143.26 47130 10/30/01 COA071 COACHELLA VALLEY PRINTING 1017.78 47131 10/30/01 CON015 CONRAD BUSINESS SVC INC 2000.00 47132 10/30/01 COR150 CORPORATE EXPRESS 1355.04 47133 10/30/01 COS050 COSTCO BUSINESS DELIVERY 996.59 47134 10/30/01 DAM050 DAMOR INC 182.11 47135 10/30/01 DAN200 DANONE WATERS OF NORTH 429.27 Oil ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:27PM 10/30/0 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 47136 10/30/01 DES018 DESERT ELECTRIC SUPPLY 2890.06 47137 10/30/01 DESO40 DESERT JANITOR SERVICE 5078.50 47138 10/30/01 DES051 DESERT SANDS UNIFIED SCHL 140.00 47139 10/30/01 DES060 DESERT SUN PUBLISHING CO 5197.05 47140 10/30/01 DES065 DESERT TEMPS INC 18601.34 47141 10/30/01 DII050 CHRISTINE DIIORIO 93.38 47142 10/30/01 DIS075 DISPLAY SALES 49.95 47143 10/30/01 DOU010 DOUBLE PRINTS 1 HR PHOTO 134.89 47144 10/3a/01 DOU200 LES DOUGLAS 654.50 47145 10/30/01 DRE050 DREAM ENGINEERING INC 2432.44 47146 10/30/01 ECO150 ECONOMIC DEV AGENCY 10000.00 47147 10/30/01 EQUO10 DALE EQUITZ 50.00 47148 10/30/01 EXP200 EXPRESS DETAIL 800.00 47149 10/30/01 FED010 FEDERAL EXPRESS CORP 416.51 47150 10/30/01 FER200 FERRIS, JOHNSON & ASSOC 2180.05 47151 10/30/01 FIR007 FIRST AID SELECT 193.29 47152 10/30/01 FIR015 FIRST AMERICAN REAL 140.74 47153 10/30/01 FIR017 FIRST CHOICE SERVICES 185.18 47154 10/30/01 FRA030 FRANKLIN COVEY 75.04 47155 10/30/01 GAR040 GARZA TURF & POWER EQUIP 804.42 47156 10/30/01 GCS010 GCS WESTERN POWER & EQUIP 66.16 47157 10/30/01 GE0010 GEORGE'S GOODYEAR 872.76 47158 10/30/01 GOV100 GOVERNMENT FINANCE 150.00 47159 10/30/01 GRA007 W W GRAINGER INC 302.22 47160 10/30/01 GUM050 BRAD GUMMER 154.00 47161 10/30/01 HAR010 HARRIS & ASSOCIATES 11930.00 47162 10/30/01 HAR100 JOHN HARDCASTLE 69.12 47163 10/30/01 HEG050 JIM HEGGE 259.40 47164 10/30/01 HIG010 HIGH TECH IRRIGATION INC 64.01 47165 10/30/01 HIL150 HILTON FARNKOPF & 4892.50 47166 10/30/01 HOA010 HUGH HOARD INC 3410.98 47167 10/30/01 HOM030 HOME DEPOT 1721.35 47168 10/30/01 H00050 FAYE HOOPER 25.00 47169 10/30/01 ICB200 ICBM, INC 87.55 47170 10/30/01 IMP100 IMPACT SCIENCES INC 770.39 47171 10/30/01 IND030 INDIO SHOE STORE INC 538.69 47172 10/30/01 INT014 INTERNATIONAL COUNCIL OF 50.00 47173 10/30/01 INT016 INTERNATIONAL INSTITUTE 105.00 47174 10/30/01 JAZ100 JAZZY J'S CATERING 425.00 47175 10/30/01 JIF100 JIFFY LUBE/AFMS 44.15 47176 10/30/01 JPRO10 JP REPROGRAPHICS 1605.75 47177 10/30/01 JUD010 JUDICIAL DATA SYSTEMS COR 245.04 47178 10/30/01 KEI010 KEITH COMPANIES 2562.00 47179 10/30/01 KIN100 KINER/GOODSELL ADVERTISNG 13491.53 47180 10/30/01 KRI100 BRUCE KRIBBS CONSTRUCTION 8509.00 47181 10/30/01 LAQ030 LA QUINTA CAR WASH 25.90 47182 10/30/01 LAQ040 LA QUINTA CHAMBER COMMERC 21000.00 47183 10/30/01 LAQ100 LA QUINTA VOLUNTEER FIRE 196.00 47184 10/30/01 LAS050 LASER TEC 100.65 012 004 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:27PM 10/30/0 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 47185 10/30/01 LAS200 LA SALLE LIGHTING SERVICE 3200.00 47186 10/30/01 L00010 LOCK SHOP INC 221.38 47187 10/30/01 LOP050 RAY LOPEZ ASSOCIATES 12000.00 47188 10/30/01 L05050 LOS ANGELES TIMES 48.00 47189 10/30/01 LOW100 LOWE'S COMPANIES INC 520.87 47190 10/30/01 MCDO10 MC DOWELL AWARDS 84.59 47191 10/30/01 NAW010 RON NAWROCKI 2000.00 47192 10/30/01 NIC101 NICKERSON & ASSOC INC 10509.50 47193 10/30/01 OFF005 OFFICE DEPOT INC 196.05 47194 10/30/01 OUT100 OUTDOOR SERVICES INC 200.00 47195 10/30/01 OWE020 OWEN & BRADLEY 1333.50 47196 10/30/01 PAP100 PAPER SHOWCASE 29.90 47197 10/30/01 PIN050 PINK INC 200.00 47198 10/30/01 PLA050 CHRISTOPHER PLATAMONE 588.00 47199 10/30/01 POS080 MONTE POST 42.90 47200 10/30/01 PRI016 PRIME -STRIPE INC 181.10 47201 10/30/01 PRI020 THE PRINTING PLACE 193.50 47202 10/30/01 PUR100 PURKISS ROSE-RSI 8330.10 47203 10/30/01 RAL050 RALPHS GROCERY CO 212.07 47204 10/30/01 RAS020 RASA - ERIC NELSON 3225.00 47205 10/30/01 REG042 REGENTS-UC RIVERISDE 144.00 47206 10/30/01 REG043 REGENTS UC RIVERSIDE 144.00 47207 10/30/01 REG045 REGENTS OF U C 255.00 47208 10/30/01 REG048 REGENTS UC RIVERSIDE 85.00 47209 10/30/01 RIV101 RIV COUNTY SHERIFF/INDIO 1509.82 47210 10/30/01 RIV325 RIVERSIDE RUBBER STAMP 85.78 47211 10/30/01 ROB200 SCOTT ROBERTSON 91.00 47212 10/30/01 ROS010 ROSENOW SPEVACEK GROUP 56497.36 47213 10/30/01 SAN200 SAN DIEGO ROTARY BROOM CO 516.00 47214 10/30/01 SAX100 SAXON ENGINEERING SERVICE 9310.00 47215 10/30/01 SHA010 SHADOW PALMS GARDENING 300.00 47216 10/30/01 SKY200 SKYTEL 32.70 47217 10/30/01 SMA010 SMART & FINAL 255.15 47218 10/30/01 SMI300 SMITTY'S DIESEL TRUCK/RV 155.81 47219 10/30/01 SOK100 SOKKIA MEASURING SYSTEMS 11711.07 47220 10/30/01 S00007 SOUTHWEST NETWORKS, INC 5142.50 47221 10/30/01 SOU075 SOUTHERN HILLS LLC 12600.00 47222 10/30/01 STA050 STAPLES 916.96 47223 10/30/01 STL100 STL INC 216.50 47224 10/30/01 STS100 LEONARD ST SAUVER 39.71 47225 10/30/01 SUN075 SUNLINE TRANSIT AGENCY 400.00 47226 10/30/01 TER100 TERRA NOVA PLANNING & 6959.06 47227 10/30/01 TKDO10 T.K.D. ASSOCIATES INC 2937.08 47228 10/30/01 TOP010 TOPS'N BARRICADES INC 6770.43 47229 10/30/01 TRU010 TRULY NOLEN INC 235.00 47230 10/30/01 USB050 U.S.BANK TRUST NAIL ASSOC 1432.95 47231 10/30/01 USH100 USHERWOOD & ASSOC OF CAL 24.12 47232 10/30/01 UST050 U S TOY CO INC 33.73 47233 10/30/01 VIP100 V I PEOPLE INC 14.64 013 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME 47234 10/30/01 VOG050 CHRIS A VOGT 47235 10/30/01 VON010 VON'S C/O SAFEWAY INC 47236 10/30/01 WAL010 WAL MART STORES INC 47237 10/30/01 WES007 WEST COAST TURF 47238 10/30/01 WHE050 WHEELER'S 47239 10/30/01 WOR100 WORLDCOM 47240 10/30/01 XER010 XEROX CORPORATION 47241 10/30/01 YOU100 YOUNG ENGINEERING SERVICE 1:27PM 10/30/0 PAGE 4 PAYMENT AMOUNT 29.25 13.77 171.81 167.70 50.00 1405.00 1467.38 6230.00 CHECK TOTAL 329,236.52 014 006 z l0 N fM C' Ln l0 N (M 00 r--1 O H • z Lr) O O M � o (� U r r-i r r-i r r-i r r- i r r-i r r-4 ri r r-i r-I 00 r-4 r-i OD r-i r-i 00 r-1 r-i co r- r-i N N a Ln a an H H H H H H H H H H H H •• N H z W F, z o O rn 0 O rn 0 O 0o o O Cn O O rn o O ao O O o o O O o O O O o l0 0 O x < O x CM M r fM M r M O N M N O N a < O o 0 o O O O O o O o H cn o . rn M H Cl) O . rn M H Cl) O . 0o r H cn o . rn M H cn 0 . rn M H cn o . C r O . o M w a H O . O O M O . Ln N H cn o . rn M W U z < . 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NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47082 10 25/01 / ALL100 ALLIANCE SERVICE STATION 3054.08 47083 10 25/01 / GEN100 THOMAS P GENOVESE 51.41 47084 1025 01 / / LAQ050 LA QUINTA CITY EMPLOYEES 429.00 47085 1025 01 / / RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 47086 1025 01 / / SUP100 SUPPORT PAYMENT CLEARING- 150.00 47087 10 25/01 / UNIO05 UNITED WAY OF THE DESERT 174.00 47088 10 25/01 / YUN100 PHYLLIS YUNKER 235.62 CHECK TOTAL 4,520.61 03( 02 Z W. O E-H z O 11-1 Ln N \ � x o U H 0 F:� E < a a LO N H E � >-+ O a z O U H H a a H U) 0 U) w w U W H 0 a O w I > co z z E H z 0 H x z a < w w w a I O O w H a W z H z D O U U O O I w H � H >4 a < a a O ,-a 0 co z H 4, w z O 0 O >4 U l.0 t— N r--i N t„1 c1' r--I N N C� a) 0) rn 0) CD N N x 01 m r-+ r-4 W m m rn rn w H E-+ H H H E-H H H ap O r--I O O O O N M V' O Ln O O �O N H r--I 01 l0 O d' m Ln N N LI) r (n O) O N N O O O O O N O O Ln O O �10 C� O Ln C] N cv Ln 0 > IT M H ?+ U w a U)0 � H ►--+ w a cn a a <� z v w 41 E-H 0< <� cwn U) H Z E ►4 H CD H 0 E-+ a FA a H 0 ►-+ O I O I O I O I O z 0 x x E-H H H H H H H U) F' a a a w a a 41 a 4--) a a a s O O U) O U) O O cn O O O a a 0 0 •,A 0 -,1 0 •• I 0 0 C14 0 z x z 0 z 0 z O z O z z ►4 a w U w w w w w (n w w w> z> a> a> a> a ram-, 44 a a a a a x \ N o \ o I H N I \ Q' O r-i \ 0) �110 O o 0 0 0 0 q;r qr 0 0 0 o O 0 �tlo o O O o 0 0 0) 0) l— (Y) r-1 r-1 LO M r-I r-1 M N N N N O 1p �p lD N N N N r r- 4 r-.i N O O O O N 0 0 0 0 0 0 o O Ln Ln r -1 O O O O N r-i r--I H r--1 r-I r--1 r-A r-i O O O O o O o 0 Ln Un C] I H Z tL' H H W x H W U O W H H a H w 0 (n a a a W E W U W w w U) w 0 x z H H H > >-+ >+ a o x a s z H z x W W W U U >+ z cn cn C7 a >4 � � w a 3 U U z H U) z z (n H U) a 0 H < :D a O w a H H x a w a+ E--4 a ►4 a O > a H a s x < H z x < < H a a U) a Q+ 0 0 o O o o Ln 0 0 o O Ln d• o 0 0 r-1 r-i r-A O 0 r-i O r-1 ►-a ►-a z OI H 0 z a cn n >+ r-4 l0 O N H O H z a 037 0 2' V ' O U ri \ W � E- U o U >-+ ri < O E-+ < a U) a U) a 0 a cV p C' > C1? .. z H >-r N O I H 1 3 E- x x w a cn U) n I --I H H U W a >I z z • E-+ U Ix Ix a a H cn Ff < < • z Wp z CD 0 �_q p W E-+ U W 4-) 4J 4J -4-J H U) O44 -r-I •� •,.I - I Csa p p p p z O a \ \ \ \ a a a a 0 1 a 0 cn E-+ ►-+ z w a x ►-+ w w U a >4 cn < O W E-4 w a p a ,-4 a w U x w o p w x U-) E-1 E-+ N >i z >4 o EH W E-+ rr z x ►—+ O a U >-+ U W a r� E-+ p E-+ 3 a z H E-+ z O CZ H p a Ix Ix O m w 01 a E-4 pO > a H a Cf a D 0 0 w ► -+ U o 0 0 Un �< O W O � O O m 0 aA > a OI H ►-� }+ z x 1- i =) < z O O O O m D Ix U) a� o o LO o w cn o o rn o H r♦ E-4 O O O O O E-+ z LO LI) o 0 0 p O c o rn (` N LO N r- H r-i cf' ri cf'' ri W ri U 1 p W Cn rz Cn x W x U cz o 0 0 0 0 .a w x 0 x w x U p W U E O W U 2 EH ►4 z [� H � x • o z z U E-4 �r a Ga W I W E4 ►-q z 0 0 0 0 0 CA H CY. O O O O O o 0 0 0 0 01 r- A r--i r--i M Lr) a O N N N N r4 z N N (N N N U) E- Ga E-+ o O O O O z O z O O O O 0 CD O O CD O O O U E-4 U U ►-i U o 0 0 0 0 < U < r--4 r-•i r--i r- I r--1 0 O 0 ►4 CD w x E-4 O p W H a a O O O O O U-) 0 o rn p z rt r♦ W a Ff E4 Cn cn E-4 < U) x U Ei x U U O < w x E� O U U W E-+ W x x ►4 ri+ f-+ [U+ E-4 z z U x x w � � 0 0 0 O E4 z O H E-� W rz U) H p E4 W CD p as W O co W 030 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47079 10/25/01 BAK010 FRED BAKER 47080 10/25/01 ROD100 MOISES RODARTE 47081 10/25/01 SCA120 SCACEO CHECK TOTAL 08:19AM 10/25/0 PAGE 1 PAYMENT AMOUNT 558.07 500.00 240.00 1,298.07 039 031 z r--I N (`M a O E-+ z 0 N � � x C) H � E E w H H H a 0 •• r 0 0 ao E-+ o 0 0 0 z E-+ W z ao 0 0 a Un o "Cr >4 O Ln Ln N a r o 0 0 0 0 m o Cn o to O F--I I;jq Ln Ln N W E-4 a 0 O z rT4 H z H z H 0 0 O O O w 0 H a a a a O ►-+ r.0 O O a 0 2 U z W z U) z H C!) W W " W w a > > 0 Q x a w Un W F + a w w U W H Q a O w I > m z z � H Q H Q H z Q H x z a < m w m a I O O w H a 0 0 0 w o 0 0 can o 0 0 E r (Y) r z M M M l0 �-1 lD E-+ z N o N M O o Ln O v' o (Y) U o O o r--4 r-I r--q O 0 a w � H a I � � a Q w H w O ►-a z a� a a w >4 w a Qw o H a Q a O U Un z Un H w w z 0 > o O o z r- O N O o ,-4 r-q U a Un r 0 rn N E-� O E-I H z W E a 040 032 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47077 10/24/01 KRO100 AL KROME 47078 10/24/01 WEL025 WELLS FARGO BANKCARD CHECK TOTAL 09:01AM 10/24/0 PAGE 1 PAYMENT AMOUNT 283.65 1670.92 1, 954. 57 041 033 z r-4 N M Q' Ln t-0 Z O E-+ z r-+ O \ �r N a Ln L,n • • Ln O O 00 E-+ l0 m r l0 l0 O O z E-4 W Z rM r-I r l0 yr O OD O l0 �' Ln O >4 O N Ln r--I M N a Ln N 110 m w M z O OD r- O N O m U r-+ W z H a . o � o w H a \ a z E-+ U) E� O O O W (D O U E-+ 0 x H a H 0z cn mm mm 0x O H a 0 O rz cn n z ►-► z z a n z U z �-+ a H H U z H cn a W P a E-4 H\ W w m> w as w w a w w O w O O O O O z z x cr t.0 l0 tl0 l0 �0 m O Q' v' v' c' V'' H z �10 N N N N N Ll Ln cr V' ay cr .a' H++ rx rLi z a m W � rx O O 44 E-4 a O O O O O O w O O O O O O m O O O O O O z r') z O r') O cM c ) Ln r r ;10 110 tl0 E-+ z N r-i N �• �' a O O O O O O O N r-A r-q r-i r-A r- 4 U U r-i r-I r-I r-I r-i r-A O O O O O O r- r4 � r-I r-4 r-i o Q o Q 0 M O U U U U U O x x x x x Ln Z z z z z a r.>r � m cn a4 m as I O O O O O H a a a a w a m H Gu CL4 a < a x a a a a a a O a ►4 a a a a n a w w w w w U) z 3 3 3 3 3 E-+ [Z W z O > O Ln Ln un Ln Ln O N N N N N O ?+ r� O O O O O U E-+ O a a a a a < U x 3 3 3 3 3 r Ln Ql r-4 E-+ O E-+ E-4 z w a 04' 034 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:58AM 10/22/0 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47073 10/22/01 &01575 LEWIS GORDON 105.00 47.074 10/22/01 COA080 COACHELLA VALLEY WATER 14221.01 47075 10/22/01 IMPO10 IMPERIAL IRRIGATION DIST 273.76 47076 10/22/01 VER200 VERIZON 302.27 CHECK TOTAL 14,902.04 043 035 z OD N M T Ln l0 r r Ql O r--1 N m cT Ln lD < r-i r-1 r--i r-1 r- 4 � r--i r-i a O H z O CN N r--+ x O U C� C7 C� C7 C7 C� C7 C7 C� C7 C7 C� t� C7 C7 C� C7 W KC a W H H H H H H H H HHH H H H H l0 •• O Ln O l0 N co lD Q' O m r r r r Ln IRT r H O O O1 Un N l0 O lD m l0 O r-a r-a l0 c• l0 W z Ln O r Ln CD rn oo aD U r r rr N m rn O c' O N l0 al N r-� M N Q' r r r N M O r-+ rn r lD 110 r--i a o l0 r O o r N L� 1- M N O N r O N M � w a n w O ►-a H E � a 14 �4 z 0 E-+ a 20 O O z H >> O x O O W H H H cn U)H C� z U H a U U U U U U U U U U U ►-i O H H a U rz > > > > > > > > a U U rz > > > a H U Z O H O O co Cn Cn H O > a o 0 o a a o w rz 0 z U z H Cn W W W W W W W W W W U U W z z z O W W rJ4 H H H H H H H H> W W> 0 0 0 > n w ►4 a x x x w W. O Cn w w cz 3 3 3 3 3 3 3 3 w w as a s U w H 0 m Cn Cn Cn Cn r 00 Cn Cn U) N O N � O w =) n=) n=) qzr m �:) M m r O CD U-)m > I CA Ln O O O O O r r-i 0 O O r-i r--1 N r-4 N lD l0 F-i " " F-I H O O H F- 4 H 01 a) Ol ('M r-i Cp cr. cz LY cz 110 to r r H z N<<< o O �C �C lD lD lD r r r Q x > > > > > > > > U-) U-) Ln r r r � z a m w ao a I O O w H cz O N (M In N Un N N O Ol N O O O IT N M W O M l0 l0 M 110 (M CM O r-4 M O O O l0 M Un CA O lD l0 1%0 lD l0 l0 l0 O l0 l0 O O O l0 l0 tf) Ln Ln Ln r r-+ rn z M M M f'7 M M M (") (M N N (Yl (") (M N M O H 4T l0 l0 l0 l0 l0 l0 l0 110 l0 l0 l0 l0 l0 l0 l0 l0 z O qT IT qT Q' qT Q' C' rM IV IT ( M M vT 'r M n O Ln to Ln Ln U-) Ln Ln Ln an Ln Ln utn Ln Ln Ln r O U O U O O O O O r-I O r-4 O r--4 O r--1 O r-4 O O r- A O r-i O r� O r-1 O r-q O r--4 O d" E- H a Qz a s cz a a x U) F-i cn h--1 w w w w w w w w o 0 H E-+ H H H H H H 3 3 3 M 3 3 3 3 3 O O O H H O + >4 >1 }I >4 >4 >4 >4 H H a") W w W w w W W W < a+ a a a a a a a U U a ►4 ►4 ►-a ►4 a s ►..a H H z < < < < < < < < a a I O > > > > > > > > a a a H H W EE--- FC (C a z O a s ►►4 a s ►-a a s a s ►-a ►-a a ►4 a s ►-a a < z z z z z z W w w W W w w W H H O O O O O O >4 OI a+ Cn f" x x x x x x x x rz cz N N N N N N a o 3: U > > > > > z 0 > Ln O o 0 0 0 0 0 o O O o 0 0 0 0 0 O r L m m m m m m m m r-i r--i O O O O O o E-+ CD O < Cl < O < O < O < O < CD < O a O a N Z N rz N rz N cz N cz N cz U H o O O O, O O O O O x x w w w w w w U La U U U U U U U U H H > > > > > > I H a w O mo ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:53AM 10/18/( CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47065 10/18/01 COA080 COACHELLA VALLEY WATER 90.1( 47066 10/18/01 FRA010 MARNI FRANCISCO 300.0( 47067 10/18/01 FRE200 FREE SOFTWARE SHIPPING 224.0( 47068 10/18/01 HEN050 TERRY HENDERSON 30.0( 47069 10/18/01 NEX010 NEXTEL COMMUNICATIONS 1896.21- 47070 10/18/01 USPO10 U S POSTMASTER 1185.6( 47071 10/18/01 VER200 VERIZON 124.0(- 47072 10/18/01 WES009 WEST COAST TRANSPORTATION 157.5( CHECK TOTAL 4,007.5E � N M r CC) Ol O a O E-+ z O p C7 U �C W W C7 W C7 w C� w C7 W H C� H C� (D E-a H C� H .. CD CD O O O O CD O 0) N CD 1O N v` 0 U-) r+ z w x � < a H z M O r--i r O CD M N N o M �o mCC)r� co � �n r--4 � Ln 0 � 0 O o O O N m 0 O Lr) W H O z -+ p a x U co ' Ol a EE-i O >> a cn cn 0 a a z W W W 3 3 CD z M O W x U a H a H H Ha O a U 0 z z w 0 N N a H O U) a" H 0 a z a W U) O p,, x w a z Ems-+ ►-a O a 0 m z w w a al O U > w ►4 O H x 0 a s a 0 M z ►4 W w U co r� r a s U H z 0 a H H a � 0 z x W as N r- A a H O U U E..., >> a cn cn 0 w w z z z w O O w as z Ln H E -' Kc U z a H H O H H a s n a O co z z W H W H O0 H Q 44 Ll I L� ►Z-4 a W � z O o O O M M O CD r r o o r I O U-) r M O1 Ql l0 N O (M N r--1 r-1 In r v� r M H x a w w � a I O O w H W O O O O O O O O O O O O O O O O N d" U-) o � O l0 0 l0 CDu; O O •�� z r-1 r-4 M M M M r-1 o r M (Y) 0 al 117 M M M o z O N N N N p 0 rl N r-i (r'1 Ln r-1 N p q0' M v� r--1 Q' M N U U r- i T- 0 O r--4 r--1 c--4 O r-1 r--q O r--4 r--1 p r--4 r-1 p r-i r--1 O r--1 r--1 O O r- i o z O F- A M o O V) H H 3 3 W W a a F:4< O � H H a H' x U) w a a z O H z a a w H E-+ H (Y. a cry rz� cx H I W a < � � H z a '4 a z > > a a w w U U OU U U z tea' [� z a O u, w w x a H OU a x 2 U) a U)a z z O O s w w > > H � O u cn w 3 2 U � 0 H U w 0 0 00 ao 0 0 O O U U o r-+ 0 LL+ CD O N a C14 CD0 U')r--4 0 w x 0 W z O V-4 ) cn CD CD O o a s 14 w 0 C) 3 046 03f ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:47AM 10/16/0 CITY OF LA Q UINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NO NAME AMOUNT NUMBER DATE . ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47060 10/16/01 CAL015 CALIF BUILDING OFFICIALS 47061 10/16/01 G00050 GOOD FRIENDS & COMPANY 47062 10/16/01 UNIO05 UNITED WAY OF THE DESERT 47063 10/16/01 VER200 VERIZON 47064 10/16/01 VER210 VERIZON INTERNET SOLUTION CHECK TOTAL 551.55 513.85 40.00 101.07 69.00 1, 275 . 47 047 0 3 '. z r-4 N M •�' l0 C� O H Z H O o w H g c7 < w W w w w W H H H H H N � Ul) O Ol m O OD O m O o o z H W Z r--i M O E M U-) r1 •d' N r- to �+ O ,n 'n a Ln Ln 0 I` O ,n OD O o 0 3 � rn LO x 0 Z �n 2 H O a U a w O O O x 0 O O U O E-+ 3 E-+ `.4 E-+ H �C H U U H a < 0Z z z Z a > > H OC O ►-+ W. O O O 0 O U) U) O W O ►-� C] 0 z 0 Z U (n z U) z < z W W z 0� z r-+ W a W a W z z W W W W x Ox z 0 W c U a a W EX' w Ol H f� CC) CC) O O W tM co I I r a) rn z 2 � Ol M Ca H Ct' IV O H � to r- L r) Ln M H x < z a < w m a i o O w H a o N o 0 0 0 W O to 0 0 0 0 Qq 0 � 0 o O o M 00 M rn z °0 M M o to to to to H z O r-+ M M N a Lr) O O Ln an o O M o r-+ U-) U u r-I r-i r-i N r� O O O O O O In z U H O a x H a u < w H a o O x o O U �' H W a z ►-+ Cn O W I H � H W H H 3 paq H CQ W Z Z z < a w 0 O O O >4 O� rJ4 W N N N a Q O s z w w w U) z U U a Wn zO > L O �n O CDo � r-i Ln O O O r- I O O O O N N N H OG LY, U FHA O z W W W < U U U D I` Ln N a H O H w a ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47059 10/12/01 WEL046 WELLS FARGO BANK CHECK TOTAL 4:03PM 10/12/0'. PAGE 1 PAYMENT AMOUNT 150000.00 150, 000. 00 049 n 4 .1 Z �-+ a O H Z 0 N � � x C) W H E a a N Q' .. O M E-+ O Z H w Z o E o >+ O O < o a Ln O O o > < o Z O L N I'D M Ln L o o U �-q E-+ a O 1 a o o a 2 U .-+ Z H Cn I W W qr > G� c� � r w fJ4 U W O w > I > c1] Z Z H Z H x 2 w m a I o o w H a O w O pq o Z co E-H 2 (Y) D O O U U Ln N M O o x Un Z a 4 a W. a a < to Z 3 H 1+ W Z O > tlo O H W < U 3 O O 0 0 0 0 050 042 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:56AM 10/12/0 CITY OF LA Q UINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47050 10/12/01 CAL040 CALIFORNIA VISION SERVICE 1045.08 47051 10/12/01 CAN050 CANADA LIFE ASSURANCE CO 548.88 47052 10/12/01 GRA010 GRANITE CONSTRUCTION CO 115515.90 47053 10/12/01 LAQ050 LA QUINTA CITY EMPLOYEES 416.00 47054 10/12/01 PRI050 PRINCIPAL MUTUAL 46336.20 47055 10/12/01 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 47056 10/12/01 SUP100 SUPPORT PAYMENT CLEARING- 150.00 47057 10/12/01 UNI005 UNITED WAY OF THE DESERT 179.00 47058 10/12/01 UNU050 UNUM LIFE INS 2095.54 CHECK TOTAL 166,713.10 051 041% z oo O ,-1 l0 N cM qqr 01 O H z O N � � x O U rn rn 0 rn 01 m rn rn rn m E4 01 01 01 01 01 01 a1 01 01 C7 0:4 m 01 W 01 O) m Ol 01 01 01 H H H HE-4 H H E-+ H H Ha 00 a .. 00 0o O O N 00 O O O d• 01 E-+ O 00 01 O r--I O LO O O Ln O z E-H W 2: z A CD qT r--I to I— N O U) rn I— 01 >4 O p to tf ) ct• tl) r- O l r- l In r--1 V' N a r-A 00 00 O O o o O O �• O 00 01 O N LO O O LO C� rn qw x r A M N a LO 01 O LO rx LO •a m > Rw U) r-, r-+ O �-, O L t�o H ?+ N �--I W p� Cf) (n A W W E-i U H H W U z a w a w a o+ a a a 0-4 W. �4H a a < FC U < < 4 < < z � z Z H z H z E-+ a H H C� H (7 H A H A E-H O D O o 0 0 1 0 U) O I O 1 0 I O cn O W H Cn H E-4 ►-I H H zCl) H E-4 H E-+ z E4 U H z H �4 H z s4 �4 S-4 H H a H cz co a U Ix 4-) a H a 4-)+a 41 a 41 x a O H O z 0 M O U) O a o U) O U) O U) o A O cx z A H A tz A •, 1 A r.>r a A -H A -,1 A -H A H A z U O z z H z A z U 4 z A z A z A z a z H H W W W Cf) W W I-+ H W w W W � W w U) > w> z> a> A z> a> a> a> A A H H-I O W W E-4 cn > a U a A a a a v) UW O r-a r-I O O p t.o O O lqw l rn z z x n o o H A H • D O to L r� V-1 00 H z r-I LO N f'M M M Q O OD N z z O H x a � a4 w � a I O O w H x o o M o 0 0 0 0 0 0 W O O LO O O O O O O O pq o O LO o O O O O O O LO 01 z M M O N M M N N N M N N to N N N N N N N H z o O W o O O o o O O D O O c- O O O O O O O O O O w o O O O O o O U () O O O O o 0 o O O O low H r-4 H r-I W A I U O Cn a C� H I --I U O W H z a w U z o w U) z O a H W A U o O U W a s A x LO H U) A H H H < H H H H H W LL+ U) H z O z I W z U U H a a z c4 H z z w H z � a 4 s o H H 3 w H a O $::C H H H H to tz A a < o+ H a z z w o a 4 z a EW-4 I a 4 a � a z H z z cn z U U c7 a w as cz U) H w w z 0 > o O O O o o O O LO O :D Un r-I Un U-) Ire qw O O �n O�H O O O O O O O r-I O o U E-H a z a H H > a H U H << a s H A z z < U U U U a a s a U) D 052 044 A/P - AP'6002 CHECKS TO BE VOIDED 10:08AM 10/25/C CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 46925 DEF 10/08/01 TOTAL VOIDED 100.00 ACT050 ACT 1 100.00 INVOICE DESCRIPTION SEMINAR REGISTRATION 053 045,- T a 0 4ht 4 OrA� COUNCIL/RDA MEETING DATE: ITEM TITLE: Denial of Claim for Damages Filed by Bryan Ingle - Date of Loss: March 6, 2001 rnr0n0%wARRr-1LIr% A November 6, 2001 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �� STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Bryan Ingle, with a reported date of loss of March 6, 2001. lrlt%^ A I I11AI11 In A TI/1�IA_ The total amount of the claim was $245.77. nL1 A nTC17 nIT\/ 111AM In A TI/1wln _ None. n A nWr%Mr%1 Iwlr% A ILIM n\ /r-r11k11r•1kA._ A claim was filed by Bryan Ingle, with a reported date of loss of March 6, 2001 (Attachment 1) . It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2). Correspondence was sent to Mr. Ingle on October 5, 2001, by Carl Warren & Co. outlining their recommendation to the City (Attachment 3) . FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Bryan Ingle, with a reported date of loss of March 6, 2001; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. 054 Respectfully submitted, r ajooz� Mark Weiss, Assistant City Manager Attachments: Approved for submission by: -.-14 0 e /&.* I Thomas P. Genovese, City Manager 1. Bryan Ingle Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Mr. Ingle 055 002 FILE WITH: CITY CLERK'S OFFICE FORM # 1 (F80NT) CLAIM FOR DAMAGES ATTACHMENT 1 Y.V. _BQ$ -1S-4 Q - TO PERSON OR PROPERTY CLAIM NO. LA QUINTA, CAL. 92253 _ RE C E t V t� � '� 7 UJ ' : Pit J INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2.) . .� �: �, � C � � `� ` � ` t: �' �� • n 1 year r the occurrence. 2. Claims for damages to real property must be filed not later than ye after e � I (Gov. Code Sec. 911.2.) a Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. & This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: city] [Nameof a Qu! 7�a •� N Date of Birth of Claimant 7 8' S Name of Claimant v r aNN e& Occupation of Claimant 0�cica--- Home Address of Claimant City and State SA 3 S V dye TU &re .24z 44Z,;v�i , r,#. Home Telephone Number 760 -5;� $4- /a Y& Business Address of Claimant City and State Business Telephone Number Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No. regarding this claim: S 09- 1W 0- 1/03 / - �76 - 30 When did DAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE Date 3 7 Co - 0 f Time 7- P/Yl If claim is for Equitable Indemnity, give date claimant served with the complaint: Date rt IC Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse sfCe of this sneer, wnere appropriate, give siraet names and address and measurements from landmarks: � �Plov�d V4i`e vri ✓�A1� BPrM G+-.S Pa.sS e 9 waz ��,,� �a f��✓ �o �u Pos7`OACIcc /;4j WJWVJ6w,I 4,4LqJ/-jVfCL-.. in detail how the DAMAGE or INJURY occurred. � .tvaa- Q �u►�, o,,. f� ve �. /oil w /,Js 7` 0�Ce ,�t--U Aex�d 4d 441;j� Z6 44at,,41� &W4 4rXAO; ;ebV Aol�e� Why do you claim the city is responsible? �t CIOS� ,(�a w.� o�t /�i' a..1 • T .c° �s�`�'�Q 'c2 �2_ Rex .�' fr .� t1A" A 604— 4 VJ0 4)CQ L/ Ai �4 Describe in detail each INJURY or DAMAGE 110 /144& Al 4A A P14 e- 05 s SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE �b� FORM #1 (BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): •,7e Estimated prospective damages as far as known: Damage to property .... . .................... $ Future expenses for medical and hospital care .... $ Expenses for medical and hospital care ......... $ Future loss of earnings ....................... $ Loss of earnings ............................ $ Other prospective special damages ............ $ Special damages for ........................ $ Prospective general damages ................. $ Total estimate prospective damages .......... $ General damages ...........................$ Total damages incurred to date .............. $ �► Total amount claimed as of date of presentation of this claim: $ ! 5 • Was damage and/or injury investigated by police? A�D If so, what city.? Were paramedics or ambulance called? Vo If so, name city or ambulance If injured, state date, time, name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Oopibie 1-r�N Address S ✓e 370 a i�� Phone 2� - Name Address Phone Name Address Phone DOCTORS and HOSPITALS: Hospital Doctor Doctor Address Date Hospitalized Address Date of Treatment Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehic including North, East, South, and West; indicate place of accident by at time of accident by "A-1" and location of yourself or your vehicle X and by showing .house numbers or distances to street corners. the time of the accident by "13-1" and the point of impact by "X" If City Vehicle was involved, designate by letter "A" location of City NOTE: If diagrams below do not fit the situation, attach hereto a prop Vehicle when you first saw it, and by "B" location of yourself . diagram s-ignvtby claimant. SIDEWALK CURB 05 Signature of Claimant or person filing on Typed Name: Date: his behalf giving relationship to Claimant: NOTE: CLAIMS MUST BE FILED W H CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code S b us Ca et,4+�ce -h Ro. ca Ae //,'�a /10 �58 Kim's Automotive, Inc. 74877 Joni Dr. Suite #7 Palm Desert, CA 92260 Phone (760.)346-2443 Fax (760)341-7626 :BAR # AM 202905 Customer: MINGLE Service Writer: Michael Oh Address: f Service Tech: City, State: Dav Phone: 564-1296 VtD: 4ECA522 'fight Phone: Mileage: 192141 Fax: Estimate Ref: 1020 Date: March 09, 2001 Time: 09:50 AM vehlic'We : 1990 Dodge True Caravan v6-1813.OL SOHC 0 ar-rY...-SYYrrY-rrr�.Y-ar ram.rrYr-r-Y....rr�..r.rrYw'1rra-a-----a-a--r---r--------------- --------- ---------- Description Labor Rate Qty Price/Time Extended r--iaiaa•rr aY--y•-Pate.-I-a-a a�.�-\.a •-r...--A--ra--rr-w arY_a--aIrrr-Y-a--a.r_--1Y------------ ----- ---- ------rw--r-rrra r--Y-�N-ar--far-Y-YrwNYY---rr Axle Shaft Assembly, Constant Velocity T3 pe Front Axle, Front Axle Shaft. Right Side/ ACE-I4074 (SD) 1 144.90 144.90 Rcplace, Front Axle, .kale Shaft Assembly-, R&k Ow Side (B) Labor 60.00 / hr 1 1.50 90.00 Labor Total 90.00 Parts Total 144.90 Sub-Totid ? 34, 90 Parts Tax7.S 7 s ' . Totem . V245.77 WARRANTY: From. date of delivery for a period of 4,000 .miles or 90 days. whichever comes fiat. This firm will repair free of charge any defects in material and workmanship to the repairs stated on this invoice. All work. to bc' done in our shop only. This does not include towing charges :►i custor:ter, supplied Yarts. 1 hereby authorize the above repair work to be done along with nemssary matcrials You axed your employees anal operate above vehicle for purposes of testing, inspection or deli very at my rir.&. An express mechanic's lien is ackmwleW on above vehicle to .pure the amount of repairs thereto. You will not be bread responsible for loss or damage to vehicle or articles left in vehicle in case of fire, thek accident or any other cause beyond your control_ In the event legal action is necessary to enforce this contract, t undersunid that I am solely responsible for all costs imWing attorneys fees and court costs. I have read and understand the above and acknowledge receipt of an estimate. "By law Tm may choose another licensed smog facility to perform any needed repairs or adjustments which the smog check test. indicates arenecessary." 4"e appreciate that you have chosen to do business % ith us. We pledge our continuing efforas to offer you the best sen ice possible. If you are not oomplete,y satif ed, please let us kno%,. THANK YOU. Sitzmature ------- Date ---------- c.. 059 ATTACHMENT 2 August 6, 2001 TO: City of La Quinta. ATTENTION: John Ruiz,Personnel Risk Manager RE: Claim Ingle v. City of La Quinta Claimant Bryan Ingle DlEvent 3/6/01 Rec'd Y/Office 8/1/01 Our File S-109848-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN &COMPANY L Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CAR WAR. REN & CO. 061) CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The CityDrive • Ste 400.Oran a CA 92868 tf 9 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140 • (800) 572-6900 • Fax: (714) 740-9412 Bryan Ingle 52354 Avenue rez La Quinta A 92253 RE: Principal Member City Claimant D/Incident Our File Dear Mr. Ingle: October 5, 2001 CJPIA La Quinta Bryan Ingle 03/06/Ol S 10984$ DBK ATTACHMENT 3 As claim administrators for the self -insured City of La Quinta, we have made a careful examination of the circumstances surrounding the captioned occurrence and feel we have enough evidence to make a decision on your claim. After evaluating the facts, we have reached the conclusion that our principal is not responsible for this occurrence. We are sorry we are unable to recommend settlement of your claim to our principal. Our investigation reveals that the contractor working in the area was Granite Construction 38000 Monroe Indio, CA 92203 phone: 760-775-75 00. We have sent a copy of your claim to them and are, requesting they contact you with their findings. This letter does not affect the notice that will be sent to you by the City of La Quinta regarding disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been cc: City of La Quinta cc: CJPIA CAR WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Suite 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999• (800) 572-6900 • Fax: (714) 740-9412 061 October 5, 2001 Granite Co ction 38000 nroe Indi A 92203 RE: Principal CJPIA Member City La Quinta D/Event 03/06/01 Claimant Bryan Ingle Our File S 109848 DBK We are claims administrators for the self -insured City of La Quinta. Attached is a copy of a claim received by the city for your review. Since the City of La Quinta contracted with you, we are tendering this claim over to you for your investigation and handling. Please contact the claimant directly with your findings. Please confirm receipt of this claim by signing the acknowledgement block below and returning it to the undersigned. Very Truly Yours, CARL WARREN & CO. Deborah Been ACKNOWLEDGED DATED Enc: Copy of Claim Reply envelope c" �-. City of La Quinta CC. CJPIA CAR WARREN & CO. 062 CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400. Orange, CA 92868 0 1 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 • (800) 572-6900 • Fax: (714) 740-9412 T a 0 4ht 4 At4j COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Authorization for Overnight Travel for two Animal Control/Code Compliance Officers to attend the National Animal Control Association Training Academy in Santa Ana, CA, January 6 through January 11, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for two Animal Control/Code Compliance Officers to Attend The National Animal Control Association Training Academy in Santa Ana, CA, January 6 through January 11, 2002. FISCAL IMPLICATIONS: The training will be funded from Travel, Training and Meetings Account #101-353- 637-000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration $ 900 ♦ Meals 200 ♦ Travel 100 ♦ Hotel 1000 Total $ 2200 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This course covers basic issues of animal control law enforcement. Some of the subjects covered are animal behavior, capture techniques, evidence collection, laws and legal proceedings, officer safety and courtroom testimony. For further information please see Attachment 1. 0.63 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for two Animal Control/Code Compliance Officers to attend the National Animal Control Association Training Academy in Santa Ana, CA, January 6 through January 11, 2002; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Build' g and Safety Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. 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CL Q• ACIO O O O �t a.ALi �o C. n• 00 cmrTj } N ref � �' � � :� •fit ?t CD C6) CD .....3 ° eb O zt.41' Amok. �.- 41IMPIRWI `.. -• WTI = - ollls _0-0 s ..,,g Q-, _ C, 64j ao c %A<? y tv C a S O S A ' _= -,gym °CA - a'� •'�'Q•�-A a. a,o° N?�CA A -- .� ..� t 4► n 3= om" C 3^ A O' O O O— O y A n A oyo >> .t A NO0°p a �= =00 CA 84 ciao' O m m m ` CL O Vol, 0teo0 vA> w>a A _. aOG A A H A H n vCD 0►�; �'' O O `� fa p '' �►O-W QQ C v Li �0 cc CFOr T' "< O 00 O 0 ? 00 O C> H O= r► Poimoo CL CD tA ir 69 o� O A P o�00�� a� v�3AnAMoo _ m _ so 64 a G. !� O .q w .... 01 Imo• Mo �K �� T a 0 -ooedT 4 4deAj COUNCIL/RDA MEETING DATE: November 6, 2001 Authorization for Overnight Travel for the City Clerk to Attend a New Law and Election Seminar Presented by the League of California Cities in Monterey, CA, December 5-7, 2001 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: !4 STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the City Clerk to attend a New Law and Election Seminar presented by the League of California Cities in Monterey, California, December 5-7, 2001. FISCAL IMPLICATIONS: This seminar will be funded from Travel, Training and Meetings Account #101-201- 637-000. The breakdown of estimated expenditures for this meeting is as follows: • Registration $ 375 • Meals $ 125 • Travel $ 325 • Hotel $ 375 Total $ 1,200 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This seminar provides an annual opportunity for City Clerks to receive the latest information on recent bills, new laws, and litigation affecting City Clerks. It also provides an update from the Fair Political Practices Commission (FPPC). Please see the attached pages for course titles (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the City Clerk to attend a New Law and Election Seminar presented by the League of California Cities in San Diego, California, December 5-7, 2001; or 2. Do not approve the authorization for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Ju e Greek, City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Announcement showing class subjects 10/6/01 C:\wpdocs\Staff Reports\New Law Election Seminar - 01 069 002- .✓F loom ANNI■ LEAGUE OF CALIFORNIA CITIES ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 4 P R 1, fa Q ATTACHMENT 1 1 . G�rlr.»tG.ds..+L�u.. �:.d.:.y,..w w•ui..w...a. ......., u:.«..:.:..r wr.�•.,....w.u..�arr..w..ala..�.:.:�..:r�.a�..�..i....,.Kiila.ty.�.Woni..+ma6�f�! CITY CL R14CS N—EWd CAvW L C IONS R5--- P; i�� 5 5 �. . UU F-1 I M Gil To Or tA Al&ie,=A Wlednerda — �rida ,December 5— 7 200 C i i Y C �- ' S OFFICE Monterey Conference Center You'll Want to Attend If You Are A... • City Clerks • Deputy or Assistant City Clerk You'll Benefit By... • Learning the latest on Voter Outreach Program • Your role in the Standard Emergency Management System • Getting briefed on the new laws affecting your office and your city • Hearing how FPPC changes will affect your job • Know how to create a records retention schedule q Professional networking • ... and much more! r Don't miss this valuable, educational and enjoyable conference) Important Note: This Seminar will include the League City Clerks Department Business Meeting that normally would take place at the League's Annual Conference, which has been rescheduled for December 18 — 20. NEW: Register online at www.cacities.om/events • • ■ ■ . ■ ■ ■ ■ ■ ■ Hotel Reservation Deadline: Wednesday, November 7, 2001 1400 K STREET SACRAIMENTO, CA 95814 Advance Conference Registration Deadline: ' S ne: Friday, November 16, 2001 - 916 658.8200 &' 070 plf, 10 8:00 a.m. — 5:00 p.m. 9:00 — 9:45 a.m. ` 10:00 — 11:45 a.m. Noon — 1:45 p.m. 2:00 — 2:4S p.m. 4:15 — 5:00 p.m. 5:00 — 6:00 p.m. City Clerks New Law and Election Seminar Preliminary Program Wednesday, December 5, 2001 Registration and CityBooks Open — Portola I -Abby, Monteny Conference Center Concurrent Sessions NEW CLERKS AND FIRST-TIMER'S ORIENTATION An informal meeting to answer those burning questions: why is there a New Law and Election Seminar? How do I receive "certification " points for attending? Who should attend? Why is roll taken? Get general information about other seminars and training sessions, ask questions,. and most importantly, get acquainted with other new clerks and first -timers. Speaker. Gail Vasquez -Connolly, City Clerk, Norwalk ELECTED CITY CLERKS FORUM This is a forum where City Clerks can openly discuss the various problems that they are faced with everyday, including the normal activities of the office and local politics. This forum will include a discussion on the dual role of the City Clerk as an administrative figure and an elected official. Opening General Session "CONTINUITY OF GOVERNMENT AND YOU" Join us for an overview of how the. Emergency Services Act applies to local government agencies. How do you go about reconstituting a quorum of governmental officials in the wake of a disaster, and what is your role as a disaster service worker under the Standard Emergency Management System "SEMS." r -- General Luncheon (clerks only) CITY CLERKS DEPARTMENT BUSINESS MEETING This session will deal with the official business matters of the League City Clerks Department that would have been discussed at the Annual Conference. General Session VOTER OUTREACH ' Learn about the Secretary of State's Voter Outreach program. Laguna Niguel and Rialto will share their experiences with their various outreach programs. There will be time for sharing of experiences, so if your city has done something unique, please be prepared to share. General Session ELECTION BASICS Learn the basic "nuts and bolts" of elections. Hosted Get Acquainted Reception Joint with the Fire Chiefs 071 Page 2 l 7:30 a.m.— SOO P.M. 8:30 — 9:00 a.m. 9:00 — 10:1 S a.m. 10:30 — 11:4S a.m. Noon — 1:4S p.m. 2:00 — S:00 p.m. 4 S:OQ — 6:00 p..m. 7:1 S a.m. — Noon 8:30 — 9:00 a.m. 9:00 a.m. — Noon Noon 7'h ul'sday, December 6 2001 Registration and CityBooks Open - p Portola LoGGy, Monterey Conference Center Continental Breakfast General Session NEW LAW UPDATE Get the latest information on bills new laws, and litigation affecting city clerks. General Session FPPC OUTREACH PROGRAM AND UPDATE Learn how the FPPC outreach program can helpyou. Learn 'Y about changes in FPPC laws and regulations that may affect your lob. General Luncheon - Joint With Fire Chiefs and Fin ance Officers RISING TO THE CHALLENGE This powerful message of meeting and surmountingh perspective on public service and renew your dedication to your profession and the public. General Session CREATING A RECORDS RETENTION SCHEDULE FOR YOUR CITY Is records retention throwing you for a loop? session . local government today, some P n � help you tackle the issues facing Y valuable assistance in preparing a Records Retention Schedule for your community, and bring you to s u ou speed Retention of Records" Local Government Recor Y p on the status of the "Guidelines for " as legislated under SB 742 in 1999-2000. Hosted Reception — Joint With Finance O • Officers and Fire Chiefs r Friday, December, 7, 2001 Registration and CityBooks Open Continental Breakfast General Session ARE WE SUCCESSFUL YET? Success is the quality of our journey, not adestination w -'' the fullest, because this IS our life, NOT a dressa ever reach. Learn to five our lives to rehearsal, is examined in this humorous, entertaining presentation. Adjourn 072 ,t Page 3 COUN CIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Adoption of a Resolution Accepting a Donation of Catering Services for Senior Center Special Events RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation of catering services for Senior Center Special Events by Desert Cities Catering. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Desert Cities Catering will donate catering services to the La Quinta Senior Center for the November 15 Thanksgiving Luncheon, December 20 Holiday Luncheon and the 2002 Senior Sports Day to be held in the Spring of 2002. Desert Cities Catering will provide holidaymenus for the November and December luncheons and provide a healthy and nutritious continental breakfast for the Senior Sports Day. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council accepting a donation of catering services for Senior Center Special Events by Desert Cities Catering; or 2. Do not adopt a Resolution of the City Council accepting a donation of catering services for Senior Center Special Events by Desert Cities Catering; or . 3. Provide staff with alternative direction. 07%- Respectfully, submitted, Dodie Horvitf, C munity Services Director Approved for submission by: G Thomas P. Genovese, City Manager 074 Gi;2 A:\Desert Cities Catering.wpd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION OF CATERING SERVICES WH EREAS, on November 6, 2001, Desert Cities Catering is generously donating catering rin services to the La Quinta Senior Center for the November 15 Thanksgiving Luncheon, ncheon December 21 Holiday Luncheon and the 2002 Senior Sports Day. 0 W WHEREAS, the gift was offered for donation to the City of La Quinta and was no gi ven iven or limited to the use of any particular employee or official; and WHEREAS, EREAS it is in the best interest of the City of La Quinta to accept the donation. NOW, TH EREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of catering services from Desert Cities Catering to the La Quinta Senior Center. D APPROVED and ADOPTED at a regular meeting of the La Quinta City PASSE Council held on this 6th day of November, 2001, by the following vote to wit.. AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 075 Resolution No. 2000- (enter project name) Adopted: (enter meeting date) Page ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 076 G 0 4 Lo �•C 0 0 V -tv 5: ir a 7 Incoeeauitn 4� G ��5 of AGENDA CATEGORY BUSINESS SESSION: _ DA MEETING DATE: November 6, 2001 COUNCIL/RDA CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Adoption of a Resolution Accepting a Donation PUBLIC HEARING: of a Cress Electronic Kiln Model E27 from the "Friends of the La Quinta Senior Center" RECOMMENDATION: Adopt a Resolution of the CityCouncil accepting a donation of a Cress Electronic Kiln Model E27 from the "Friends of the La Quinta Senior Center" to the La Quinta Senior Center. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: "Friends The " ds of the La Quinta Senior Center" has donated a Cress Electronic Kiln Model E27 to the La Quinta Senior Center. The kiln will be used to fire ceramic items made by students in the Senior Center's ceramics class. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Adopt a Resolution of the City Council accepting a donation of a Cress . A p Electronic Kiln Model E27 from the "Friends of the La Quinta Senior Center„ to the La Quinta Senior Center; or p 2. Do not adopt a Resolution accepting a donation of a Cress Electronic Kiln model E27 from the "Friends of the La Quinta Senior Center to the La Quinta Senior Center; or 3. Provide staff with alternative direction. 077 Respectfully spbmitted, V Dodie Horvitz,. Co unity Services Director Approved for submission by: 000 Thomas P. Genovese, City Manager 078 C 0 2 A:\Electronic Kiln.wpd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A GIFT WHEREAS, on November 6, 2001, the "Friends of the La Quinta Senior Center' generously enerousl donated to the La Quinta Senior Center a Cress Electronic Kiln Model E27; WHEREAS, the gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of a Cress Electronic Kiln Model E27 from the "Friends of the La Quinta Senior Center" to the La Quinta Senior Center. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of November 2001 by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None N JOHN J. PENA, Mayor City of La Quinta, California 079 t Resolution No. 2000- (enter project name) Adopted: (enter meeting date) Page ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 080, Cu4 V�T_Q�C V � 5 GSM INCORPORATED 4 1992 OF ^�9� AGENDA CATEGORY: COUN CIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Adoption of Resolution Accepting a Donation from Soroptimist International of La Quinta RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: / STUDY SESSION: PUBLIC HEARING: t a Resolution of the City Council accepting the donation from Soroptimist Adopt Inter national of La Quinta for twelve birthday cakes to the La Quinta Senior Center. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Soroptimist International of La Quinta has donated funds to the Von's La Quinta store to sponsor twelve birthday cakes for the seniors monthly birthday party at the La Quinta Senior Center. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council accepting the donation from Soroptimist p International of La Quinta for twelve birthday cakes to the La Quinta Senior Center; or 2. Do not adopt a Resolution accepting the donation; or 3. Provide staff with alternative direction. Gam-' il_ Respectfully submitted, j � i-V 'i Dodie Horvitz, o munity Services Director Approved for submission by: '000/ do Thomas P. Genovese, City Manager A:\Soroptimist Donation.wpd RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A GIFT WHEREAS, on November 6, 2001, Soroptimist International of La Quinta generously donated to the La Quinta Senior Center twelve birthday cakes; WHEREAS, the gift was offered for a donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the city of La Quinta to accept the donation NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The city of La Quinta hereby accepts the donation of the twelve birthday cakes. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of November, 2001, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 083 C•03 Resolution No. 2000- (enter project name) Adopted: (enter meeting date) Page ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California Uo4 COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Approval of a Supplemental Agreement with Riverside County for the Use of Community Development Block Grant (CDBG) Funds for Construction of Street Light Improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda, and Public Service Funds for the Boys and Girls Club - La Quinta Unit RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 19 STUDY SESSION: PUBLIC HEARING: Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $164,825 in CDBG Entitlement Funds for construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($134,825), and public service funds for the Boys and Girls Club - La Quinta Unit ($ 30, 000) . FISCAL IMPLICATIONS: The City will receive reimbursement of $ 164,825 in CDBG Entitlement Funds for the construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($134,825), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The purpose of this Supplemental Agreement, between the City and Riverside County, is to authorize the use of CDBG funds for FY 2001-2002 in the amount of $164,825 in accordance with the Housing and Community Development Act of 1974. This allocation reflects a proportional share of the Riverside County's entitlement allocation from H.U.D. The City submitted CDBG applications to the County for the projects in January, 2001; the applications were subsequently approved by the Board of Supervisors. This Supplemental Agreement is for projects which have been approved by the City Council on January 18, 2001 under Resolution 2001-01 and are available with the beginning of the new Federal Fiscal Year which begins October 1, 2001. Monies become available for reimbursement to the City upon approval of this Agreement by the City and the Riverside County Board of Supervisors. For the past eighteen years, the City of La Quinta has been participating in the Urban Counties CDBG program with Riverside County. Entitlement Funds for CDBG Program Years 9-25 have been expended for projects such as: Senior Center construction, La Fonda Street construction and public service funds for the Boys and Girls Club - La Quinta Unit. The City has previously entered into Supplemental Agreements with the County for the use of CDBG funds. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $164,825 in CDBG Entitlement Funds for construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($134,825), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000); or 2. Do not Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $164,825 in CDBG Entitlement Funds for construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($134,825), and public service funds for the Boys and Girls Club - La Quinta Unit ($ 30,000); or 3. Provide staff with alternative direction. Respectfully submitted, rry} Herman, Community Development Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: 1. Supplemental Agreement f 1 2 3 4 5 6 7 8t 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 File: 4.LQ027,LQ028 SUPPLEMENTAL AGREEMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY," and the CITY OF Indio, herein called "CITY," mutually agree as follows: 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement dated June 15, 1999, whereby CITY elected to participate with COUNTY, which has qualified as an "Urban County" for purposes of receiving Community Development Block Grant (CDBG) funds, and to assist and undertake essential community development and housing assistance activities pursuant to the Housing and Community Development Act of 1974 , as amended, hereinafter referred to as "Act". Said Cooperation Agreement dated June 15, 1999, is incorporated herein by reference and made a part of this Agreement as if each and every provision was set forth herein. PURPOSE. CITY promises and agrees to undertake and 2. U p g assist with the community development activities, within its jurisdiction, by utilizing the sum of $164,825.00 CDBG Entitlement Funds, as specifically identified in Exhibits "A, and B11, which are attached hereto and consist of 3 pages (each), and by this reference are incorporated herein, for the projects: 4.LQ027 Street Lighting Improvements, $134,825.00. 4.LQ028 Boys and Girls Club Fee Waiver and Reducation Program, $30, 000 . 00 . CITY shall obtain COUNTY's approval, through its Economic Development Agency, of the project plans and specifications prior to CITY's construction of same when a project consists of a construction activity. 087 004 BE l 3. TERM OF AGREEMENT. The term of this Agreement for the 2 projects shall be for a period of one (1) year from July 1, 2001 to 3 June 30, 2002, and proceed consistent with the completion schedule 4 set forth in Exhibits (A and B) . In the event that the projects 5 are not substantially completed by the time set forth in the 6 completion schedule due to unforeseen or uncontrollable causes, the 7 schedule for the completion of the project may be extended by the 8 period of the enforced delay. Times of performance may also be 9 extended in writing by the mutual agreement of CITY and COUNTY. if 10 substantial progress toward completion in conformance with the 11 completion schedule, as determined by COUNTY of the projects are 12 not made during the term of the Supplemental Agreement, COUNTY may 13 suspend or terminate this agreement by the procedures set forth in 14 the Section titled "Termination", of this agreement and the 15 entitlement funds associated with the projects may be reprogrammed 16 by COUNTY after appropriate notice is given. 17 4. DISPOSITION OF FUNDS. COUNTY's Board of Supervisors 18 shall determine the final disposition and distribution of all funds 19 received by COUNTY under the Act consistent with the provisions of 20 Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic 21 Development Agency, shall: (1) Make payment of the grant funds to 22 CITY as designated in Exhibits A and B; (2) It is the CITY's 23 responsibility to monitor the projects activity of Exhibits A and B 24 to ensure compliance with applicable federal regulations and the 25 terms of this Agreement. CITY shall comply with timely drawdown of 26 funds by submitting monthly requests for reimbursement. .All 27 disbursements of grant funds will be on a reimbursement basis and 28 made within thirty (30) days after the CITY has submitted its 29 letter identifying payments and documentation which supports 0,88 0,05 -2- 1 expenditures. All authorized obligations incurred in the 2 performance of the Agreement must be reported by June 1, 2002 for 3 projects eligible under 570.201 (e) , Public Services; 3 ) The COUNTY 4 will directly manage and monitor projects identified in Exhibits A 5 and B. These projects have been determined to be Countywide, 6 receiving grant funding from multiple sources; therefore, these 7 projects will be managed and monitored by the COUNTY. 8 5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall 9 cooperate with COUNTY in undertaking essential community 10 development and housing assistance activities, specifically urban 11 renewal and public assistance housing, and shall assist COUNTY in 12 carrying out its Strategic Plan of the Consolidated Plan and other 13 requirements of the Community Development Block Grant Program. 14 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA 15 ENVIRONMENTAL QUALITY ACT (CEQA) . Pursuant to Section 15051 (d) of 16 Title 14 of the California Administrative Code, CITY is designated 17 as the lead agency for the projects that are the subject matter of 18 this Agreement. 19 7. HOLD HARMLESS AND INDEMNIFICATION. CITY shall 20 comply with all applicable laws, rules and regulations, and shall 21 indemnify, save and hold harmless COUNTY and its agency members 22 and their respective agents, servants and employees of and from 23 any and all liabilities, claims, debt, damages, demands, suits, 24 actions and causes of action of whatsoever kind, nature or sort 25 including, but not by way of limitation, wrongful death, expenses 26 of the defense of said parties, and the payment of attorney' s 27 fees, arising out of or in any manner connected with the 28 performance by CITY under this Agreement. 29 8. RECORDS AND INSPECTIONS. 089 nio 6 -3- ' 1 1 a. CITY shall establish and maintain records in 2 accordance with 24 CFR Part 570 and Part 85 and OMB Circular A-87 3 as applicable and as they relate to the acceptance and use of 4 federal funds under this Agreement. 5 b. CITY shall maintain a separate account for CDBG 6 Entitlement funds received as set forth in Exhibits (A and B ). 7 C. CITY shall, during the normal business hours, 8 make available to COUNTY and to the Department of Housing and 9 Urban Development for examination and copying all of its records 10 and other materials with respect to matters covered by this 11 Agreement. 12 d. CITY shall not retain any program income as 13 defined in Section 570.500 of Title 24 of the Federal Code of 14 Regulations. Said program income shall be used only for the 15 activities that are the subject of this Agreement. Further, all 16 provisions of this Agreement shall apply to such activities. 17 e. The CITY shall ensure projects that are 18 serving limited clientele (570.208 (a) (2) (i) , that at least fifty- 19 one percent ( 51 % ) of the persons benefiting from the CDBG funded 20 activities are of low and moderate income and meet the program 21 income guidelines attached as Exhibits (A and B) The CITY must 22 provide the direct benefit documentation required. 23 9. FEDERAL REQUIREMENTS. CITY shall comply with the 24 provisions of the Act and any amendments thereto and the federal 25 regulations and guidelines now or hereafter enacted pursuant to 26 the Act. More particularly, CITY is to comply with those 27 regulations found in Part 85 and Part 570 of Title 24 of the Code, 28 of Federal Regulations. CITY is to comply with OMB Circular.A-87, 29 or any subsequent replacement. CITY is to abide by the provisions 090 -4- 007 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 of the Community Development Block Grant Manual, prepared by COUNTY and cited in the above -mentioned Cooperation Agreement. 10. INDEPENDENT CONTRACTOR. CITY and its agents, servants and employees shall act at all times in an independent capacity during the term of this Agreement, and shall not act as, shall not be, nor shall they in any manner be construed to be agents, officers or employees of the COUNTY. 11. TERMINATION. a. CITY. CITY may not terminate this Agreement except upon express written consent of COUNTY. b. COUNTY. Notwithstanding the provisions of Paragraph lla, COUNTY may suspend or terminate this Agreement upon written notice to CITY of action being taken and the reason for such action: (1) In the event CITY fails to perform the covenants herein contained at such times and in such manner as provided in this Agreement; and ( 2 ) In the event there is a conflict with any federal, state or- local law, ordinance, regulation or rule rendering any of the provisions of this Agreement invalid or untenable; or ( 3 ) In the event the funding from the Department of Housing and Urban Development referred to in Paragraphs 1 and 2 above is terminated or otherwise becomes unavailable. C. Upon suspension of this Agreement, CITY agrees to return any unencumbered funds which it has been provided by (COUNTY. In accepting said funds, COUNTY does not waive any claim or cause of action it may have against CITY for breach of this 091 008 -5- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Agreement. d. Upon suspension of this Agreement, CITY agrees not to incur any additional cost with regard to the projects that are cited in the written notice as necessitating the suspensions. 12. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal Code of Regulations which requires that no person in the United States shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds. 13. PROHIBITION AGAINST CONFLICTS OF INTEREST a. CITY and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "CI" and by this reference incorporated herein. b. CITY and its assigns, employees, agents, consultants, officers, and elected and appointed officials shall become familiar with and shall comply with Section A-11 of the County's CDBG Policy manual, attached hereto as Exhibit "CI" and by this reference incorporated herein. C. CITY understands and agrees that no waiver of exception can be granted to the prohibition against conflict of interest except upon written approval of HUD pursuant to 24 CFR 570.611 (d) . Any request by CITY for an exception shall first be reviewed by COUNTY to determine whether such request is appropriate for submission to HUD. In determining whether such 092 009 1 F 1 request is appropriate for submission to HUD, COUNTY will consider 2 the factors listed in 24 CFR 570.611 (e) . 3 d. Prior to any funding under this Agreement, CITY 4 shall provide COUNTY with a list of all employees, agents, 5 consultants, officers and elected and appointed officials who are 6 in a position to participate in a decision making process, 7 exercise any functions or responsibilities, or gain inside 8 information with respect to the CDBG activities funded under this 9 Agreement. CITY shall also promptly disclose to COUNTY any 10 potential conflict, including even the appearance of conflict, 11 that may arise with respect to the CDBG activities funded under 12 this Agreement. 13 e. Any violation of this section shall be deemed a 14 material breach of this Agreement, and the .Agreement shall be 15 immediately terminated by the COUNTY. 16 14. PROJECT ELIGIBILITY. As to CITY or its claimants, 17 COUNTY shall bear no liability for any later determination by the 18 United States Government, the Department of Housing and Urban 19 Development or any other person or entity that CITY is or is not 20 eligible under 24 CFR Part 570 to receive CDBG funds. 21 15. USE OF PROPERTY. Whenever federal CDBG funds or 22 program income are used, in whole or in part, for the purchase of 23 equipment or personal property, the property shall not be 24 transferred from its originally funded use for a period of five 25 (5) years from the date that the City is no longer a part of the 26 urban COUNTY program. The CITY shall maintain an inventory for 27 COUNTY review. 28 16. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. 29 CITY agrees to notify and to require any lessee or assignee to 093 _7_ 010 t� 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 notify Riverside County Workforce Development Center/JTPA and GAIN - Department of Public Social Services of any and all job openings that are caused by this project. 17. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to this Agreement, during the term of this Agreement, will make reference to the Contribution of the County of Riverside Community Development Block Grant Program in making the project possible. 18. PROGRAM MONITORING AND EVALUATION. CITY shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement and the effective and efficient achievement of the Program Objectives. Quarterly reports shall be due on the last day of the month immediately following the end of the quarter being reported. The quarterly written reports shall include, but shall not be limited to the following data elements: a. Title of program, listing of components, description of activities/operations. b . The projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals; additionally, identify any problems encountered in meeting goals. C. Beneficiaries Provide the following:- 1) Total number of direct beneficiaries 2 ) Percent of total number of direct beneficiaries who are: 094 01-1. I= • e 1 • Low and moderate income 2 • Low income 3 • Black, not Hispanic origin 4 • White, not Hispanic origin 5 • Hispanic 6 • American Indian/Alaskan Native 7 • Asian or Pacific Islander 8 • Female Headed Households 9 19. ENTIRE AGREEMENT. It is expressly agreed that this 10 Agreement together with the cooperation Agreement between the 11 parties, embodies the entire agreement of the parties in relation 12 to the subject matter thereof, and that no other Agreement or 13 understanding, verbal or otherwise, relative to this subject 14 matter, exists between the parties at the time of execution. 15 20. MINISTERIAL ACTS. The Executive Director of the 16 COUNTY's Economic Development Agency or his or her designee(s) are 17 authorized to take such ministerial actions as may be necessary or 18 appropriate to implement the terms, provisions, and conditions of 19 this Agreement as it may be amended from time to time by COUNTY. 20 21 22 23 24 25 26 27 28 29 095 Olt -9- a I *i 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 21. MODIFICATION OF AGREEMENT. This Agreement may be modified or amended only by a writing signed by the duly authorized and empowered representative of COUNTY and CITY respectively. DATED: ATTEST: GERALD A. MALONEY Clerk of the Board By: Deputy (Seal) DATED: ATTEST: JV:JT:cb F:\Shared\CDBG\4TH\LQ\SUPPAGR01.027-028.doc COUNTY OF RIVERSIDE By: Chairman, Board of Supervisors CITY OF LA QUINTA By: Mayor n96 013 Ir iM a 1 f EXHIBIT A Page 1 SPONSOR'S AGREEMENT Sponsor: City of La Quinta Address: 78-495 Calle 'Tampico, La Quinta, CA 92253' Project Title: Street Lighting Improvements Location: Desert Club -Avenida Bermudas -Avenida La Fonda FILE: 4.LQ027 Description: CDBG fund will be used for the installation of 38 new street lights along Desert Club, and Avenidas La Fonda and Bermudas as part of the City's ongoing redevelopment activities. Project Budget: 1) Architect/Engineer Design Costs 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL Cost $552,375.00 $552.375.00 CDBG Approved $134,825.00 $134,825.00 097 014 t R 0 EXHIBIT A Page 2 Timetable Implementation Schedule Prepare Plans & Specifications Bid Documents & Review Bid Advertisement, Bid Review & Award Construction Notice of Completion FILE: 4.LQ027 Start Date Completion Date July 1, 2001 December 31, 2001 January 1, 2002 January 31, 2002 March 1, 2002 May 31, 2002 June 2002 098 nirs EXHIBIT A Page 3 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY FROM TO FILE: 4.LQ027 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-01-UC-06-0506 4. X Original ( each year) Revision, Date July 1, 2001 June 30, 2002 Amendment, Date 5. NAME OF PROJECT 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS Street Lighting 4.LQ027 Categorically Excluded Improvements 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER City of La Quinta (760) 777-7125 10. DESCRIPTION OF PROJECT: CDBG fund will be used for the installation of 38 new street lights along Desert Club, and Avenidas La Fonda and Bermudas as part of the City's ongoing redevelopment activities. ELIGIBILITY: 570.201 (c) BENEFIT: 570.208 (b) (1) 11. CENSUS TRACT (S) /ENUMERATION DISTRICT(S) 12. ANTICIPATED ACCOMPLISHMENTS: Street lighting for the City of La Quinta 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD - 7 0 6 7 . ) Benefit Benefit (a) Public Facilities 14. Totals (b) (c) (d) (e) $134,825.00 $134,825.00$ $ 15. Total Costs To Be Paid With Community Development Grant Funds ( Sum of Columns b and c) $13 4, 8 2 5. 0 0 099 016 EXHIBIT B Page 1 SPONSOR'S AGREEMENT Sponsor: City of La Quinta Address: 78-495 Cal -le Tampico, La Quinta, CA 92253 FILE: 4.LQ028 Project Title: Boys and Girls Club Fee Waiver and Reduction Program Location: 49-995 Park Avenue, La Quinta, CA 92553 Description: CDBG funds will be used to provide subsidies for annual membership fees for low-income youth at the La Quinta Boys and Girls Club. Project Budget: 1) Architect/Engineer Design Costs 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL Cost $ 30,000.00 $ 30,000.00 CDBG Approved $ 30,000.00 $30,000.00 100 017 EXHIBIT B FILE: 4 .'UQ028 Page 2 Timetable Implementation Schedule Milestone Start Date Completion Date Program Services July 1, 2001 Submit Quarterly Report October 31, 2001 (in accordance to section 26 January 21, 2002 of Sponsor's Agreement) April 30, 2002 July 31, 2002 Semi -Annual Monitoring Site Visit December 3, 2001 Submit Final Claim for Reimbursement May 15, 2002 Program Services Complete June 30, 2002 lot 018 � � t EXHIBIT B Page 3 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY FROM TO FILE:.4.LQ028 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-01-UC-06-0506 4. X Original (each year) Revision, Date July 1, 2001 June 30, 2002 Amendment, Date S. NAME OF PROJECT 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS Boys and Girls Club 4.LQ028 Exempt Fee Waiver and Reduction Program 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER City of La Quinta (760) 777-7125 10. DESCRIPTION OF PROJECT: CDBG funds will be used to provide subsidies for annual membership fees for low-income youth at the La Quinta Boys and Girls Club. ELIGIBILITY: 570.201 (e) BENEFIT: 570.208 (a) (2) (i) (B) 11. CENSUS TRACT (S) /ENUMERATION DISTRICT(S) 12. ANTICIPATED ACCOMPLISHMENTS: Provide Recreational Access to low and moderate income residents 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD - 7 0 6 7.) Benefit Benefit (a) (b) (c) (d) (e) Public Services $30,000.00 14. Totals $30,000.00 $ $ 15. Total Costs To Be Paid With Community Development Grant Funds ( Sum of Columns b and c) $30,000.00 t ig Prohibition Against Conflicts of Interest EXHIBIT CI , page 1 of 4 q 570.611 Conflict of interest. (a) Applicability. (1) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at § 570.204 (c) ) , the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or to individuals, businesses and other private entities under eligible activities which authorize such assistance (e.g., rehabilitation, preservation, and other improvements of private properties or facilities pursuant to § 570.202, or grants, loans and other assistance to businesses, individuals and other private entities pursuant to § 570-203, § 570.204 or § 570.455). (b) Conflicts prohibited. Except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is that no persons described in paragraph (c) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply to all activities that are a part of the UDAG project, and shall cover any such interest or benefit during, or at any time after, such person's tenure. (c) Persons covered. The conflict of interest provisions of paragraph (b) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient, or of any designated public agencies, or subrecipients which are receiving funds under this part. (d) Exceptions: threshold requirements. Upon the written request of the recipient, HUD may grant an exception to the provisions of paragraph (b) of this section on a case -by -case basis when it determines that such an exception will serve to further the purposes of the Act and the effective and efficient administration of the recipient's program or project. An exception may be considered only after the recipient has provided the following: (1) A disclosure of the. nature of the conflict, assurance that there has been public disclosure of description of how the public disclosure was made; and accompanied by an the conflict and a 103 t Prohibition Against Conflicts of Interest EXHIBIT CI, page 2 of 4 (2) An opinion of the recipient's attorney that the interest for which the exception is sought would not violate state or local law. (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; ( 5 ) Whether the interest or benefit was present before the affected persor. was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the persor affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. 104 nzt. A . +• V Prohibition Against Conflicts of Interest Exhibit CI, page 3 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-11 (pg. 1 of 2) TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT.AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFF Part 85). These Regulations. "Administrative Requirements for Grants and CooperativE Agreements to State, Local and Federally Recognized Indian Tribal Governments" requir( that grantees and sub -grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in the selection, the award or in the administration of a contract supported by Federal Funds if conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i ) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the abov( has a financial or other interest in the firm's selection for award. 3) The grantee's or sub -grantee's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors 03 parties to sub -agreements except as noted in Section 4. 4) A grantee's or sub -grantee's officers, employees or agents will be presumed to hav( a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1,000) or more. Any real property in which the official has a direct or indirect interesi worth one thousand dollars ($1,000) or more. 105 022 74 a`1+ 0 Prohibition Against Conflicts of Interest Exhibit CI, page 4 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-11 (pg. 2 of 2) TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 Any source of income, other than gifts and other than loans by a commercial lending institution in. the regular course of business on terms available tc the public without regard to official status, aggregating two hundred fifth dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. iv) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v) Any donor of, or any intermediary or agent for a donor of, a gift or gift c aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the tim( when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent of behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly or beneficially a 10-percent interest or more. 106 112; � COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Approval of a Professional Services Agreement with Tri-State Land Surveyors to Perform Construction Staking for the Citywide Street and Sidewalk Improvements, Project No. 2000-04 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement in the amount of $13,975.00 with Tri- State Land Surveyors to provide construction staking for the Citywide Street and Sidewalk Improvements, Project No. 2000-04. The following represents the available funding and funding sources for the individual projects that have been combined to form the Citywide Street and Sidewalk Improvements, Project No. 2000-04: Project I Funding Source Available Avenue 50 Low Water Crossing Interim DIF Transportation $373,695.00 Improvement Sagebrush Drive Sidewalk Improvements City Infrastructure $71,507.00 Street and Sidewalk Improvements on SB 821 Funds $32,400.00 Dune Palms Road RDA PA # 2 $76,083.00 Washington Street Sidewalk and Sound RDA PA # 1 $65,388.00 Wall Improvements and Avenida La Fonda City Infrastructure $57,435.00 Sidewalk Improvement Developer Cont. $40,000.00 Transportation DIF $54,000.00 SB 821 Funds $ 60, 775.00 Calle Tampico, Park Avenue and Avenue Bike Lane Account $30,600.00 50 Bikeway Improvement Transportation DIF $5,400.00 RDA PA # 2 $145,547.00 107 TAMDEMCOUNCIL\2001 \011 106c.wpd Calle Durango/Avenida Juarez Intersection Improvement Public Works Street Maintenance $41,049.00 TOTAL AVAILABLE FUNDING: I $1,053,879.00 Based upon the awarded construction contract in the combined amount of $ 513,117.00 the following represents the project construction budget: Base Bid Area 1 - Avenue 50 Low Water Crossing Interim Improvement: Base Bid Area 2 - Sagebrush Drive Sidewalk Improvements: Base Bid Area 3 - Street and Sidewalk Improvements on Dune Palms Road: Base Bid Area 4 - Washington Street Sidewalk Improvements and Sound Wall and Avenida La Fonda Sidewalk Improvements: Base Bid Area 5 - Calle Tampico, Park Avenue and Avenue 50 Bikeway Improvements: Add Alt 1 - Calle Durango/Avenida Juarez Intersection Imp. Sub -Total Engineer's Estimated Construction Costs: Inspection/Testing: Administration: $146, 339.65 $37,757.40 $94,275.00 $139,262.00 $ 67, 662.20 $ 3 2, 5 20.5 0 $517,816.75 $50,487.13 _,890.84 Subtotal: $ 5 94,194. 7 2 Contingency: _,419.47 Total Anticipated Costs: $653,614.19 As illustrated, adequate funding is available with the Inspection/Testing budget to cover the cost of the proposed construction staking work activity. None. These improvements are being partially funded by RDA funds and therefore must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. I= On July 5, 2000, the City Council approved and adopted the Fiscal Year 2000/2001 Capital Improvement Program (CIP). The following CIP projects were included: Avenue 50 Low Water Crossing Interim Improvement, Project No. 2000-04; Sagebrush Drive Sidewalk Improvements, Project No. 2000-08; and sidewalks and handicap ramps at various locations within the City. In addition to the aforementioned projects, on May 16, 2000 the City Council authorized staff to submit an application for SB 821 Funds, in the amount of $32,400.00, to develop street and sidewalk improvements near the La Quinta High School. The application for the SB 821 projects included improvements along the east side of Dune Palms Road from the Whitewater River Channel to Westward Ho Drive, along the west side of Dune Palms Road 400' north of Westward Ho Drive, and on the north side of Westward Ho Drive 100' west of Dune Palms Road. The proposed SB 821 sidewalk projects were not included in the CIP, since the result of the grant application was unknown during the development of the CIP. The total amount of the SB 821 Grant was $32,400, with the City's match in the amount of $76,083 to be funded by RDA Project Area No. 2 funds. The additional appropriations from RDA Project Area No. 2 Funds are required as a City matching funding source in order to qualify for the SB 821 Funds for the Dune Palms Road street and sidewalk improvements. The combined projects will provide the following: 1. Avenue 50 Low Water Crossing Interim Improvements (Project No. 2000-04). The interim improvement will widen the existing low water crossing on Avenue 50 spanning the La Quinta Evacuation Channel from two to four lanes. The improvements will also include a 5' paved asphalt path on the east side of Washington Street from Saguaro Drive to Avenue 50, and a 5' paved asphalt path on Avenue 50 from Washington Street for a distance of approximately 1,300 linear feet east of Washington Street to join with the existing concrete sidewalk on the north side of Avenue 50 fronting the Sports Complex. 2. Sagebrush Drive Sidewalk Improvement (Project No. 2000-08). This project shall include the installation of sidewalk and handicap ramps on the north side of Sagebrush Drive from Washington Street to approximately 1,260 LF east of Washington Street joining with the existing sidewalk within the Rancho La Quinta development. 109 3. Street and sidewalk improvements on Dune Palms Road. The improvements include the installation of sidewalks on three segments near the La Quinta High School. The sidewalk improvements include an 8' meandering sidewalk on the north side of Westward Ho Drive from Dune Palms Road west approximately 100 LF, and an 8' meandering sidewalk on the west side of Dune Palms Road from Westward Ho Drive north approximately 400 LF. Dune Palms Road shall be improved to its ultimate width, including curb and gutter on the west side of Dune Palms Road from Westward Ho north approximately 400 LF. 4. Washington Street sidewalk and sound wall and Avenida La Fonda Sidewalk Improvements. This project is located on the northwest corner of Washington and Avenue 52 and extends approximately 640 feet north to Avenida La Fonda. The project includes the construction of an 8 foot meandering sidewalk, an 8 foot high combination retaining/garden wall for sound attenuation, grading, and other incidental items. A proposed 6' wide meandering sidewalk will be constructed along the north side of Avenida La Fonda from Washington Street to the Civic Center driveway, a distance of approximately 295 feet. 5. Calle Tampico, Park Avenue, and Avenue 50 Bike Lane Improvements: This project shall install on and off street bike lanes along the three identified City Streets. 6. The reconstruction of the Calle Durango/Avenida Juarez intersection to correct drainage deficiencies. On October 3, 2000, the City Council added the Dune Palms Road Street and Sidewalk Improvement Project to the Fiscal Year 2000/2001 CIP; authorized staff to combine the following projects and their respective budgets into a single combined Citywide Street and Sidewalk Improvement Project: Avenue 50 Low Water Crossing Interim Improvement, Project No. 2000-04; Sagebrush Drive Sidewalk Improvement, Project No. 2000-08; Street and Sidewalk Improvements on Dune Palms Road, Project No. (Unassigned); and Washington Street Sidewalk Improvement, Project No. (Unassigned); and authorized staff to distribute a Request for Proposals (RFP) for the preparation of plans, specifications, and engineer's estimates for the combined Citywide Street and Sidewalk Improvements; and approved the Consultant Selection Committee. On June 19, 2001 City Council approved the Plans, Specifications, and Engineer's Estimates (PS&E) and authorized staff to advertise the bid of CIP Project 2000-04, Citywide Street and Sidewalk Improvements. The project will require Materials Testing and Survey Services. 110 TAMDEMCOUNCIL\2001 \011106c.wpd On September 12, 2001, Addendum No. 2 to the Citywide Street and Sidewalk Improvements was issued incorporating the reconstruction of the Calle Durango/Avenida Juarez intersection. Adding the maintenance project to the Citywide Street Improvements bid documents was intended to obtain the lowest possible cost through economies of scale. On September 18, 2001, the City Council approved a Consultant Selection Committee; approved two Requests for Proposals (RFP), one for professional survey services and one for professional material testing services; and authorized staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional survey services and professional materials testing services. On October 16, 2001 the City Council appropriated the amount of $60,775 from FY 2001-02 SB 821 Bicycle and Pedestrian Project Program Funds toward the sidewalk improvements on Avenida La Fonda and Washington Street; adopted a resolution of the City Council making certain findings pursuant to Health and Safety Code Section 33445 (a) to construct the sidewalk improvements on Avenida La Fonda and Washington Street located within Redevelopment Agency (RDA) Area No. 1, contingent upon subsequent approval of the RDA to appropriate the funds; allocated the amount of $41,049 from Public Works Streets Maintenance, Account No. 101- 453-609-601 toward the intersection reconstruction improvements at Calle Durango and Avenida Juarez (Add Alternate Bid Area 1); and awarded a contract in the amount of $517,816.75 to the Contreras Construction Company to construct Project No. 2000-04, Citywide Street and Sidewalk Improvements, defined within the Base Bid Areas 1-5 and Add Alternative Bid Area 1. On Monday, October 22, 2001 the City of La Quinta received one proposal in response to the Request for Proposal (RFP) sent to qualified firms for construction staking services for the Citywide Street and Sidewalk Improvements. The proposal was received from Tri-State Land Surveyors for an amount of $13,975. City Staff has reviewed the scope of services and costs proposed by Tri-State Land Surveyors and recommend the approval of a Professional Services Agreement (PSA) (Attachment 1) in the amount of $13,975. 11] The following project schedule is anticipated: Contract Award: Sign Contract/Mobilize: Construction Period (90 days): Project Acceptance/Close out: October 16, 2001 October 26, 2001 October 29, 2001 - January 26, 2002 Alternatives available to the City Council include: February 2002 1. Approve a Professional Services Agreement in the amount of $13,975.00 with Tri-State Land Surveyors to provide construction staking for the Citywide Street and Sidewalk Improvements, Project No. 2000-04; or 2. Do not approve a Professional Services Agreement in the amount of $13,975.00 with Tri-State Land Surveyors to provide construction staking for the Citywide Street and Sidewalk Improvements, Project No. 2000-04; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Professional Services Agreement 112 r �j TAMDEMCOUNCIU2001 \011106c.wpd ATTACHEMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Tri-State Land Surveyors & Civil Engineers ("Consultant"). The parties hereto agree as follows: 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Surveying Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Comoliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5 %) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 113 T:\PWDEPT\PROJECTS\2000Prjcts\2000-04Street\Consultants\PSATriState.wpd Page 1 of 8 1.7 Special Reauirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Thirteen Thousand Nine Hundred Seventy Five Dollars ($13,975.00 ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. we= WIM 190M FTAI► 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. T:\PWDEPT\PROJECTS\2000Prjcts\2000-04Street\Consultants\PSATriState.wpd Page 2 of 8 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Dale R. Grinsger, Owner/Principle It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Aaainst Subcontractina or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 pendent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.1 lnsurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and 115 T:\PWDEPT\PROJECTS\2000Prjets\2000-04Street\Consultants\PSATriState.wpd Page 3 of 8 w J V naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Iniurv/. Proglertv Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 116 T:\PWDEPT\PROJECTS\2000Prjcts\2000-04Street\Consultants\PSATriState.wpd Page 4 of 8 C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. ► • ►t ► 11 as]A i ►I I► 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 117 T:\PWDEPT\PROJECTS\2000Prjets\2000-04Street\Consultants\PSATriState.wpd Page S of 8 �L :tic„if 7.2 Disputefi. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten 0 0) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Riahts and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Leaal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 118 T:\PWDEPT\PROJECTS\2000Prjcts\2000-04Street\Consultants\PSATriState.wpd Page 6 of 8 � i 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.1 Non -liability of City Officers and Emor low. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant aaainst Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 . Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA Tri-State Land Surveyors & Civil Engineers Attention: City Manager Attention: Dale R. Grinager 78-495 Calle Tampico 78-120 Calle Estado, Suite 102 La Quinta, California 92253 La Quinta, California 92253 9.2 Intearated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by 1 �� a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability T:\PWDEPT\PROJECTS\2000Pdcts\2000-04Street\Consultants\PSATriState.wpd Page 7 of 8 shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: Tri-State Land Surveyors & Civil Engineers By. Name: Title: Date: Date too T:\PWDEPT\PROJECTS\2000Prjcts\2000-04Street\Consultants\PSATriState.wpd Page 8 of 8 Exhibit A Scope of Services Citywide Street and Sidewalk Improvements, Project No. 2000-04 Services and products to be rendered in performing all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: 1. Survey Control - Will be sufficiently marked and will be preserved and protected. 2. Clearing / Removals - One set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of -Way for clearing purposes. All saw cut lines / areas will be delineated / marked for removals. 3. Rough Grade - (A) One set of offset /slope stakes at 50' intervals and at all horizontal and vertical curves for those areas requiring site grading and slope construction marked with cut or fill to proposed elevation. (B) One set of sub grade line and grade stakes for roadway improvements at 50' stations. 4. Final Curb and Gutter - (A) One set of offset stakes at 25 foot intervals on tangent line as required in curves and vertical curves, grade breaks, angle points, edge of pavement, cross gutters and concrete pads improvements with cut/fills to top of curb or finish grade and points of control. (B) One set of curb grade stakes at each ECR and BCR including one radius point for each intersection quadrant. 5. Low Water Crossing at La Quinta Evacuation Channel - (A) One set of offset stakes of Perimeter of Low Water Crossing on 25' Stations with grades to finish grade. (B) One set of stakes to grade breaks(4) with grades to finish surface. 6. Concrete Sidewalks- One set of offset stakes to centerline of sidewalk on 50' stations with grades to finish surface. 7. Temporary AC Sidewalks- One set of offset stakes to centerline of sidewalk on 50' stations with grades to finish surface. 8. Retaining/Garden Wall -Provide one (1) set of offset, line and grade stakes for wall construction set at fifty (50) foot intervals with appropriate cut or fill to top of footing. 9. Monument Ties and Replacement - Ties to any existing survey monuments of record which may be lost due to new construction shall be preformed for preservation and replaced pursuant to California State Law. 10. Corner Record Preparation - Prepare and file with the Riverside County Surveyor's Office the necessary documentation required in association with preserving and replacing any destroyed survey monuments. 1#? 1 T:\PWDEPT\PROJECTS\2000Pdcts\2000-04Street\Consultants\PSATriState.wpd 11. Project Administration -The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quints within 48 hours of the receipt of the `Staking Request" for the said work. 12. Office Calculations and Supervision - Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the j ob site. 122 T:\PWDEPT\PROJECTS\2000Nets\2000-Mtreet\Consultants\PSATriState.wpd Exhibit.B Schedule of Compensation Payment shall be in full at the rates listed in the Cost Proposal Sheet attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Thirteen Thousand Nine Hundred Seventy Five and no/100 Dollars ($ 13,975.00 ) except as specified in Section 1.6 - Additional Services of the Agreement. 123 T:\PWDEPT\PROJECTS\2000ftets\2000-04Street\Consultants\PSATriState.wpd COST PROPOSAL SHEET PROPOSAI TO PROVIdE PROFESSIONAL CONSTRUCTION SURVEy1Nq SERVICES CAPITAL IMPROVEMENT PROJECT NO. 2OOO,oO4 CITYWIdE STREET ANd SIdEWA IMPROVEMENTS The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional Construction Surveying Services for Capital Improvement Project No. 2000-04 and will be used as the basis for negotiating a Professional Services Agreement: TASK DESCRIPTION MAN HOURS COST 1 SURVEY CONTROL STAKING 4 $500.00 2 CLEARING AND REMOVALS 16 $29000.00 3 ROUGH GRADE 12 $19500.00 4 FINAL CURB and GUTTER 12 $19500.00 5 LOW WATER CROSSING AT LA QUINTA EVACUATION CHANNEL 12 $19500.00 6 CONCRETE SIDEWALKS 12 $19500.00 7 TEMPORARY AC SIDEWALKS 8 $19000.00 8 RETAINING/GARDEN WALL 16 $2,000.00 9 MONUMENT TIES AND REPLACEMENT Not Applicable Not Applicable 10 CORNER RECORD PREPARATION Not Applicable Not Applicable 11 PROJECT ADMINISTRATION Included Included 12 OFFICE CALCULATIONS 33 $29475.00 TOTAL $139975,00 NOTE: Tasks 1 through 8 are based on 2 Person Survey Crew at $125.00 per hour. Task 12 is based on Office Calcs at $75.00 per hour. i 1 F `c5o Zd October 15 2001 Dale 6rinager, Prime Consul Date Signed TRI-STATE Land Surveyors & Civil Engineers, Inc. All restaking, additional work, services and items not included will be performed only by prior authorization from the client, on a time -and -materials basis to be computed as follows: 2 Person Survey Crew $125.00/hour 3 Person Survey Crew $145.00/hour 124 Field Supervisor $ 95.00/hour Office Calcs $ 75.00/hour -' Exhibit C Schedule of Performance Consultant shall complete all services within 90 Consecutive Calendar Days (90 ) days of the date specified in the notice to proceed. 125 yr� T:\PWDEPT\PROJECTS\2000Ncts\2000-04Strcet\Consultants\PSATriState.wpd Exhibit D Special Requirements None. 126 T:\PWDEPT\PROJECTS\2000Prjets\2000-04Street\Consultants\PSATriState.wpd T;� 4 hQgb& COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Approval of a Request for Proposal (RFP) for Professional Engineering Services to Prepare Plans, Specifications and Engineers Estimate (PS&E) for the Fiscal Year 2001 /2002 Traffic Signal Improvement Program AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /O STUDY SESSION: PUBLIC HEARING: Authorize staff to distribute a Request for Proposals (RFP) for the preparation of plans, specifications, and engineer's estimates for the Fiscal Year 2001 /2002 Traffic Signal Improvement Program and approve the Consultant Selection Committee. FISCAL IMPLICATIONS: On July 17, 2001, the City Council approved and adopted the Fiscal Year 2001 /2002 through Fiscal Year 2005/2006 Capital Improvement Program (CIP). This year's CIP included funding for a new signal at Avenue 52/Avenida Bermudas and the installation of emergency vehicle pre-emption devices at seven locations. The following table represents the available funding: PROJECT I FUNDING SOURCE AMOUNT AVAILABLE New Signal Avenue 52/Bermudas DIF - Transportation $175,000.00 Emergency Vehicle Pre-emption at Seven Locations Infrastructure Fee $109,000.00 JPIA Grant $25,000.00 TOTAL FUNDING: $ 309, 000.00 127 TAMDEMCOUNCIL\2001 \011106e.wpd The following represents the proposed project budget: CATEGORY AMOUNT Administration: $13,750.00 Engineering: $55,000.00 Technical: $24,750.00 Construction: $ 215, 500.00 TOTAL: $309,000.00 As illustrated, the amount of $ 55,000 is currently available for design. CHARTER CITY IM PLI,CATlONS: The project is 100% funded with locally generated revenue. The project is not required to be bid using prevailing wage specifications and may result in lower construction bids. On July 17, 2001, the City Council approved and adopted the Fiscal Year 2001 /2002 Capital Improvement Program (CIP) as part of the annual budget. The new signal at Avenue 52/Avenida Bermudas and the installation of emergency vehicle pre-emption devices are included as follows: Project No. 1 - New Traffic Signal - Avenue 52 @ Avenida Bermudas, construct a new traffic signal at the intersection of Avenue 5.2 and Avenida Bermudas; and Project No. 2 - Emergency Vehicle Pre-emption/Public Safety Program, install Emergency Vehicle Pre-emption (EVP) devices at six intersections. This project will complete the City's Pre-emption Program. Each signalized intersection will be equipped with an EVP sensor which assigns priority to emergency service vehicles. The proposed intersections include: Eisenhower/Coachella; Eisenhower/Fernando; Washington/Eisenhower; 'Washington/Avenue 47; Washington/Channel; JeffersonNista Grande; and Highway 111 /Depot Drive. 128 2 The Request for Proposal (RFP), Attachment 1, solicits proposals from qualified engineering consultants to prepare plans, specifications, and probable construction estimates (PS&E) for the aforementioned project. The Consultant Selection Process is outlined within City Resolution 96-80 as follows: 1. The City Council shall be notified of the need to contract for professional services. 2. A Selection Committee shall be formed of members competent to judge the qualifications of firms for the specific services requested. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect to function, itself, as the Selection Committee. 3. The Selection Committee shall review the qualifications of firms available to provide the specific category of services required. The Committee is authorized to issue a Request for Qualifications Statements (RFQ) if deemed necessary. 4. The Selection Committee shall select a short list of the most qualified firms. 5. RFP's shall be issued to firms appearing on the short list. 6. The Selection Committee shall review and rank the short-listed firms based upon the selection criteria. 7. The proposals of the top ranked firm shall be reviewed to determine the apparent fair value of the proposal. 8. Negotiations with the top -ranked firm shall proceed until a mutually acceptable contract is developed. The City Council by this report is hereby notified of the potential need to contract for professional services in excess of $10,000. The recommended consultant selection committee consists of: • John M. Freeland, Senior Engineer • Leonard St. Sauver, Assistant Engineer I • Nick Nickerson, Contract Project Manager 129 Considering- City Council Approval of the RFP on November 6, 2001, the following represents how the project is expected to proceed: Advertise RFP: Consultant Selection Process: Approve PSA Project Design (60 Days) Approve PS&E Advertise for Bid Contract Award 11-07-01 to 11-30-01 11-31-01 to 12-14-01 12-18-01 December 2001 - February 2001 March 2002 May 2002 June 2002 The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposals (RFP) for the preparation of plans, specifications, and engineer's estimates for the Fiscal Year 2001 /2002 Traffic Signal Improvement Program and approve the Consultant Selection Committee; or 2. Do not authorize staff to distribute a Request for Proposals (RFP) for the preparation of plans, specifications, and engineer's estimates for the Fiscal Year 2001/2002 Traffic Signal Improvement Program and do not approve the Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. VogIr Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Request for Proposal 130 4 ATTACHMENT 1 CITY OF LA QUI NTA REQUEST FOR PROPOSAL PROFESSIONAL ENGINEERING AND DESIGN SERVICES FOR FISCAL YEAR 20001 /2002 TRAFFIC SIGNAL IMPROVEMENT PROGRAM The City of La Quinta requests proposals from qualified professional engineering consultants to prepare plans, specifications, and estimates (PS&E), and contract bid documents for the following street improvements: • Project No. 1 - Avenue 52/Avenida Bermudas Traffic Signal Improvement • Project No. 2 - Emergency Vehicle Preemption Retro-fit at Six Locations: Eisenhower/Coachella Eisenhower/Fernando Washington/Eisenhower Washington/Channel Jefferson/Vista Grande Highway 111 /Depot Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: • Prepare traffic warrant analysis for Project No. 1; • Perform field surveys, and base map preparation; • Perform utility coordination and obtain clearances; • Perform coordination with other agencies as necessary; • Prepare traffic signal plans, specifications and estimates (PS&E)', if required; • Prepare traffic signal modification plans, specifications and estimates (PS&E, if required • Prepare signing and striping plans; fAwp\pwdept\=umi1\1996meetings\980818a 131 I � Project Development Process Generally, the project development process will be as follows: 1. Project Kick-off A. Initial meeting between the consultant and City staff to identify project design constraints and objectives, and review previously approved concept plans. B. Consultant will prepare traffic signal improvement and emergency vehicle preempt plans and preliminary concept drawings as outlined in the project descriptions and present to staff for review and comment. C. Based upon input received from staff, consultant will revise the improvement plans and concept plans for approval by staff. 2. Agency Approval A. Consultant will submit traffic signal improvement plan, concept plans and/or other necessary documents to City to obtain approval. B. Based upon comments received from the City, consultant will revise the preliminary Plans, Specifications, and Estimates (PS&E) and resubmit. C. Staff approved PS&E will be submitted to the La Quinta City Council for review and Comment. Consultant will be expected to prepare any necessary supporting documentation. D. Based upon comments received from the City Council, consultant may be required to make additional corrections to the Plans, Specifications, and Estimates (PS&E). E. All approved plans will be provided to the City on compact disk in AutoCAD 12 format, as well as on "D" size Mylar and on 11 "X 17" bond format. Specification documents, including technical specifications, will be provided on 3 %" disks in Word Perfect 7.0 for Widows format. The Engineer's estimate will be provided in Quattro Pro 7.0 for Windows format. 132 f:\wp\pwdept\council\1996meetinps\980818a 7 3. Bidding Phase The consultant will be expected to provide assistance in preparing the necessary documents and coordinate advertisement of the project for bid. Technical support during the bidding and award process will also be required. 4. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or beforeFred November 30. 2001 at 5:00 a.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) -submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and subconsultants. (2) Consultant's and subconsultant experience with similar work, including names and current phone numbers of reference for listed projects. f:\wp\pwdept\council\1996meetings\980818s 133 8 C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks. The La Quinta City Council meets the 1' and 3rd Tuesday of each month. The project schedule should include all approvals expected during the project period. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub - task defined. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contact negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 134 f Awp\pwdept\council\1996meetings\980818a 9 CITY OF LA QUINTA REQUEST FOR PROPOSAL PROFESSIONAL ENGINEERING AND DESIGN SERVICES FOR FISCAL YEAR 20001 /2002 TRAFFIC SIGNAL IMPROVEMENT PROGRAM COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional Engineering and Design Services for Various FY 1998/99 Citywide Street Improvements and will be used as the basis for negotiating a Professional Services Agreement: Project No. 1 - Avenue 52/Avenida Bermudas Traffic Signal Improvement $ Project No. 2 - Emergency Vehicle Preemption Retro-fit at Six Locations: $ TOTAL COSTS ALL PROJECTS: 1 $ Attached herein is a detailed man-hour and fee breakdown for the tasks and sub -tasks defined in our proposal. Prime Consultant Date Signed 135 f : \w p \pw dept\co unci I \ 19 9 6 m eet i np s\9 80 818 s 10 T a 0 4ht 4 azmrA� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATENovember 6, 2001 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: SS ON: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-2, PUBLIC HEARING: Palmilla, RJT Homes RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-2, RJT Homes - Palmilla, LLC, an Arizona Limited Liability Company. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract 29858-2 is located west of Jefferson Street, east of Orchard Lane, north of Pomelo Street and south of Avenue 50 (Attachment 1). It consists of 18 residential lots and other lettered lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of October 25, 2001, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (December 6, 2001), of a technically correct Final Map suitable for recording by the County Recorder with all TAPWDEP- \COUNCIU2001 \011106d.wpd 136 technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-2, RJT Homes- Palmiila, LLC, an Arizona Limited Liability Company; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29858-1, RJT Homes - Palmilla, LLC, an Arizona Limited Liability Company; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 137 TAMDEPT\COUNCIU2001 \011106d.wpd RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 249858-2, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review 'all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 29858-2 is conditionally approved provided the subdivider submits all required items on or before December 6, 2001. Section 2. The City Council's approval of the final map for Tract 29858-2 shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. 138 Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's ZA satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on December 6, 2001. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 6" day of November, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 139 28 TRACT NO. 29'858 2 ATTACHMENT 1 w w i VICINITY MAP NOT TO SCALE M O R S 1 79-799 Old Avenue 52 . La Quinta, G 92253 DOKICH Voles: 760-771-4013 SCHULTZ PAX: 760-771-4073 PLANNERS ENGINEERS SURVEYORS 140 ATTACHMEN T2 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE. STATE OF CALIFORNIA SHEET 1 OF 3 SHEETS TRACT NO. 29858-2 RECORDER'S STATEMENT FILED THIS DAY OF . 2001 BEING A SUBDIVISION OF A PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER AT M. IN BOOK OF MAPS, OF SECTION 5. TOWNSHIP 6 SOUTH, RANGE 7 EAST. SAN BERNARDINO BASE AND MERIDIAN; W; IN CPAGE AT THE REQUEST THE TY CLERK OF THE CITY OF LA QUINTT A THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE. CALIFORNIA. NO. MDS CONSULTING MAY, 2001 GARY W. DOKICH LS.4693 FEE GARY L. ORSO, COUNTY RECORDER BY. DEPUTY SUBDIVISION GUARANTEE BY: FIRST AMERICAN TITLE COMPANY WE HEREBY STATE THAT WE ARE THE OWNERS OF THE LAND INCLUDED WITHIN THE SUBDIVISION SHOWN HEREON; THAT WE ARE THE ONLY PERSONS WHOSE CONSENT IS NECESSARY TO PASS A CLEAR TITLE TO SAID LAND, THAT WE CONSENT TO THE MAKING AND RECORDING OF THIS SUBDIVISION AS SHOWN WITHIN THE DISTINCTIVE BORDER LINE. WE HEREBY DEDICATE ABUTTERS RIGHTS OF ACCESS ALONG JEFFERSON STREET TO THE PUBLIC. THE PUBLIC. THE OWNERS OF LOT A, ABUTTING THIS HIGHWAY AND DURING SUCH TIME WILL HAVE NO RIGHTS OF ACCESS EXCEPT THE GENERAL EASEMENT OF TRAVEL ANY CHANGE OF ALIGNMENT OR WIDTH THAT RESULTS IN THE VACATION THEREOF SHALL TERMINATE THIS CONDITION OF ACCESS RIGHTS AS TO THE PART VACATED. WE HEREBY DEDICATE TO THE CITY OF LA QUINTA THE PUBLIC UTILITY EASEMENTS AS SHOWN HEREON. WE HEREBY DEDICATE TO THE CITY OF LA QUINTA THE DRAINAGE EASEMENT OVER LOT A. AS SHOWN HEREON. WE HEREBY DEDICATE TO THE CITY OF LA QUINTA THE EASEMENTS FOR RIGHT OF INGRESS AND EGRESS OF SERVICE AND EMERGENCY VEHICLES OVER LOT B (VIA AMANTE), DESIGNATED AS 'PRIVATE STREET". THESE AREAS ARE RETAINED AS PRIVATE STREETS FOR OURSELVES, SUCCESSORS, ASSIGNEES, AND LOT OWNERS WITHIN THIS TRACT. WE HEREBY OFFER FOR DEDICATION TO THE IMPERIAL IRRIGATION DISTRICT, AN EASEMENT 5 FEET AND 10 FEET IN WIDTH. ADJACENT TO LOT B (VIA AMANTE), VIA MARAVILLA, AND DE SOL A SOL. AS SHOWN ON SAID MAP, FOR THE EXCAVATION, LAYING, CONSTRUCTION, INSTALLATION, MAINTENANCE, OPERATION, INSPECTION, REPAIR, REPLACEMENT AND REMOVAL OF ELECTRICAL LINES, WIRES, CABLES, DUCTS, SUPPORTS. FIXTURES. FACILITIES AND APPURTENANCES, WITH THE RIGHT OF INGRESS AND EGRESS OVER AND WITHIN SAME FOR MAINTENANCE, OPERATION AND EMERGENCY VEHICLES. WE HEREBY OFFER FOR DEDICATION TO THE COACHELLA VALLEY WATER DISTRICT, EASEMENTS FOR DOMESTIC WATER LINE AND SANITATION PURPOSES OVER LOT B (VIA AMANTE), DESIGNATED AS "PRIVATE STREET'; AND THE EASEMENT FOR IRRIGATION PURPOSES OVER LOT A. AS SHOWN HEREON. THE EASEMENTS SO DEDICATED INCLUDE THE RIGHT TO ENTER UPON SAID LAND, TO SURVEY, CONSTRUCT, RECONSTRUCT, LAY, RELAY, MAINTAIN, OPERATE, CONTROL. USE AND REMOVE PIPELINES, FIXTURES AND APPURTENANCES, AND TO REMOVE OBJECTS INTERFERING WITH THE CONSTRUCTION OPERATION AND MAINTENANCE THEREOF. WE HEREBY RESERVE LOTS A AND C FOR OPEN SPACE AND LANDSCAPE PURPOSES FOR THE SOLE BENEFIT OF OURSELVES, OUR SUCCESSORS, ASSIGNEES AND LOT OWNERS WITHIN THIS TRACT. WE HEREBY RESERVE LOT D FOR OPEN SPACE. LANDSCAPE AND RETENTION PURPOSES FOR THE SOLE BENEFIT OF OURSELVES, OUR SUCCESSORS, ASSIGNEES AND LOT OWNERS WITHIN THIS TRACT. WE HEREBY RESERVE THE PRIVATE DRAINAGE EASEMENTS OVER LOTS 8 AND 14, AS SHOWN HEREON. FOR OURSELVES. OUR SUCCESSORS, ASSIGNEES AND LOT OWNERS WITHIN THIS TRACT. RJT HOMES, LLC, AN ARIZONA LIMITED LIABILITY COMPANY, BY: RJT INVESTMENTS, INC., AN ARIZONA CORPORATION, AS MANAGER CHAD MEYER, PROJECT MANAGER NOTARY ACKNOWLEDGMENT STATE OF CALIFORNIA ) S.S COUNTY OF )) ON THIS DAY OF , 2001. BEFORE ME A NOTARY PUBLIC IN AND FOR SAID STATE PERSONALLY APPEARED PERSONALLY KNOWN TO ME/PROVED ON THE BASIS OF SATISFACTORY EVIDENCE. TO BE THE PERSONS WHOSE NAMES ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT THEY EXECUTED THE SAME IN THEIR AUTHORIZED CAPACITIES, AND THAT BY THEIR SIGNATURES ON THE INSTRUMENT THE PERSONS OR THE ENTITY UPON BEHALF OF WHICH THE PERSONS ACTED, EXECUTED THE INSTRUMENT. WITNESS MY HAND: SIGNATURE: MY PRINCIPAL PLACE OF BUSINESS NOTARY PUBLIC IN AND FOR SAID STATE IS IN COUNTY MY COMMISSION EXPIRES: SIGNATURE OMISSIONS PURSUANT TO SECTION 66436 OF THE SUBDIVISION MAP ACT, THE SIGNATURES OF THE FOLLOWING OWNERS OF EASEMENTS AND/OR OTHER INTERESTS HAVE BEEN OMITTED. SOUTHERN PACIFIC RAILROAD COMPANY, HOLDER OF AN EASEMENT FOR WATER PIPEUNES, AS RECORDED MARCH 23. 1912 IN BOOK 347. PAGE 127 OF DEEDS, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. (NOT PLOTTABLE) CERTIFICATE OF ACCEPTANCE I HEREBY CERTIFY THAT UNDER AUTHORITY GRANTED TO ME BY RESOLUTION NO. 78-248, DATED SEPTEMBER 12. 1978,1 ACCEPT ON BEHALF OF THE COACHELLA VALLEY WATER DISTRICT THE DEDICATION OF EASEMENTS FOR DOMESTIC WATER AND SANITATION PURPOSES, AND THE EASEMENT FOR IRRIGATION PURPOSES, AS OFFERED HEREON. BERNARDINE SUTTON. SECRETARY COACHELLA VALLEY WATER DISTRICT TAX COLLECTOR'S CERTIFICATE I HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF THIS OFFICE, AS OF THIS DATE, THERE ARE NO LIENS AGAINST THE PROPERTY SHOWN ON THE WITHIN MAP FOR UNPAID STATE, COUNTY, MUNICIPAL OR LOCAL TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES. EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES NOW A UEN. BUT NOT YET PAYABLE, WHICH ARE ESTIMATED TO BE _ PAUL McDONNELL DATE: COUNTY TAX COLLECTOR DEPUTY TAX BOND CERTIFICATE 1 HEREBY CERTIFY THAT A BOND IN THE SUM OF =_ HAS BEEN EXECUTED AND FILED WITH THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, CALIFORNIA, CONDITIONED UPON THE PAYMENT OF ALL TAXES, STATE, COUNTY, MUNICIPAL OR LOCAL, AND ALL SPECIAL ASSESSMENT COLLECTED AS TAXES, WHICH AT THE TIME OF RUNG OF THIS MAP WITH THE COUNTY RECORDER ARE A LIEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE AND SAID BOND HAS BEEN DULY APPROVED BY SAID BOARD OF SUPERVISORS. DATE: CASH TAX BOND GERALD A. MALONEY PAUL McDONNELL CLERK OF THE BOARD OF SUPERVISORS COUNTY TAX COLLECTOR BY: SURVEYOR'S STATEMENT DEPUTY BY: DEPUTY 1 HEREBY STATE THAT I AM A LICENSED LAND SURVEYOR OF THE STATE OF CALIFORNIA AND THAT THIS MAP CONSISTING OF THREE (3) SHEETS CORRECTLY REPRESENTS A SURVEY MADE UNDER MY SUPERVISION DURING OCTOBER, 2000. THAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST AND THAT THEIR POSITIONS ARE CORRECTLY SHOWN, OR WILL BE IN ACCORDANCE WITH THE TERMS OF THE MONUMENT AGREEMENT FOR THE MAP. THE MONUMENTS WILL BE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. THE SURVEY IS TRUE AND COMPLETE AS SHOWN. DATE: , 2001 Lµ� GARY W. DOKICH L.S. 4693 EXP. 9/30/03 Ls Feu i 7r�. Qr �`�,d► CITY ENGINEER'S STATEMENT I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN ANNEXED MAP OF TRACT NO. 29858-2 CONSISTING OF THREE (3) SHEETS, THAT THE SUBDIVISION SHOWN HEREON IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH. DATE: , 2001 CHRIS A. VOGT R.C.E. 44250 EXP. 6/30/01 CITY ENGINEER, CITY OF LA QUINTA CITY SURVEYOR'S STATEMENT I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN MAP OF TRACT NO. 29858-2 CONSISTING OF THREE (3) SHEETS AND I AM SATISFIED THAT SAID MAP IS TECHNICALLY CORRECT. DATE: , 2001 ERIC A. NELSON P.L.S. 5563 EXP. 9/30/01 ACTING CITY SURVEYOR CITY CLERK'S STATEMENT 1, JUNE S. GREEK, CITY CLERK AND EX—OFFICIO CLERK OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA. HEREBY STATE THAT SAID CITY COUNCIL AT ITS REGULAR MEETING HELD ON , 2001 APPROVED THE WITHIN MAP OF TRACT MAP NO. 29858-2, AND ACCEPTED THE DEDICATION OF ABUTTERS RIGHTS OF ACCESS; AND THE EASEMENTS FOR INGRESS AND EGRESS OF SERVICE AND EMERGENCY VEHICLES; AND THE PUBLIC UTILITY EASEMENTS; AND THE DRAINAGE EASEMENT; AS DEDICATED HEREON. DATED: JUNE S. GREEK CITY CLERK AND EX—OFFICIO CLERK OF THE CITY OF LA QUINTA CERTIFICATE OF ACCEPTANCE I HEREBY CERTIFY THAT UNDER THE AUTHORITY GRANTED TO ME BY THE BOARD OF DIRECTORS OF THE IMPERIAL IRRIGATION DISTRICT, PER RESOLUTION NO. 15-90, DATED MARCH 22, 1990. THAT I ACCEPT ON BEHALF OF SAID DISTRICT, ITS SUCCESSORS OR ASSIGNS, THE DEDICATION OF EASEMENTS FOR ELECTRICAL POWER FACILITIES AS OFFERED, HEREIN. DATED: BY. _ SUPERINTENDENT GENERAL COACHELLA VALLEY POWER DIVISION 141 6/2l/0l 5 H w c �� g w 1 ' ti -- a a #,rn � m ccicrs L -2--L C `� li; �, #-C L ORCHARD LANE 4 g t U 'i ,� z 1 v ) N 0 09'08' W 1340.74' <1340.86'> ,# G G 0 -08 WW (N O 09'0�' 1340.74' \ \ z ,� N 7T46 .w I 170.00'j ITN (09'08' i [447.66') ,1 i v ►may, \�$ 12)174.761j _ w I I A $ - e` --` ' j.01 - 81�8r i,6g�1 I �SN—COL_ �Iv /N ?/(6 - a ci�rE 9 l� N ! �v ►\3 \ A N m03 03 ��I III INN —�- /� I > ch all CA w 02 _ J 0 c rn 71 1 C% Ka ca om,3 `4 w Q I- O - 4 4- 1 iLn Cl �� I I N O'06'04'W 1339.72' I (1339.73')-- / m o — _ � 11318.25' I LOT V �✓ r' p� -4r^ 23 — —T _T -T � Icn A - 1 -4 \ I�� I I 1 `�' li \ R� � N v _LLLL °� -P n / : Z _rn Go Ln 6i SL 17 Ll. r. .y� J / � N ",15T ch I I Q 1-4 o - 1-4 N -; IN 4r?5'2o�E� ►�o \L , -4 i-ti G MZf7 1$ _ IN a'02'50 1244.10-1 LOT 1483.9r - J�rr�rRSON ST. g / - 833.00' t— (n N 0T02'S W 1316.97' <1316.99'> 17-2 `{ < Z '�o C/L JEFFERSON STREET _ U r— ... ;a cw r 1 -- 0 �o ;SNy N mr (n 0 -1 -4 f "' b�Z Lyra �h Crj �, cn L \ \sue -4 o uu IN T02.'78'I I 1N)ff32'5TW — F ., 1.42, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 3 OF 3 SHEETS INAUT ivy. 4WODO-4 BEING A SUBDIVISION OF A PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 5. TOWNSHIP 6 SOUTH, RANGE 7 EAST. SAN BERNARDINO BASE AND MERIDIAN; IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, CALIFORNIA. MDS CONSULTING APRIL, 2001 GARY W. DOKICH LS.4693 Y IN 63'31'37' wl 124 \ 1 129.22' RAO I 125 "�TRACT MAP N0. 203-1 - M.B. J/ `il\ I �J ?6• "�r NN vs "N ��r '� 1 oi• �'a SAIN IN 4045'46'WIy i IN 515 00 1v { I28.59' 1 IN 8f45'OCrE I = 15.00' 1 J� y� N tJ+ JJl 13 SL IN 8C45'00"E I 125.35-1 33 N 356'35W' 31.00' 1 RAO 1 AMEND. TR 24800-2 M.B. 244/02-100 M. 1' IP LS 4693, FLUSH PER MB 210/38-52 SURVEYOR'S NOTES: EASDAM 0 -- INDICATES 1' I.P., TAGGED L.S. 4693, FLUSH, TO BE () - INDICATES RECORD DATA PER P.M. 26525. P.M.B. O- INDICATES AN EASEMENT FOR PUBLIC SET PER TRACT NO. 29858-1. M.B. _/ _. 175/48-50. UNLESS OTHERWISE NOTED. UTILITY PURPOSES DEDICATED TO UNLESS OTHERWISE VOICATED. IMPERIAL IRRIGATION DISTRICT. ®-- INDICATES FOUND 1' I.P., TAGGED R.C.E. 33441, < >- INDICATES RECORD DATA PER TR. 24889, M.B. 210/38-52, UNLESS OTHERWISE NOTED. Q- EASEMENT FOR DOMESTIC WATER AND FLUSH, PER PARCEL MAP NO. 26525. P.M.B. SANITATION PURPOSES DEDICATED TO C.V.W.D 175/48-50. UNLESS OTHERWISE INDICATED. [ J- INDICATES MEAS. & REC. DATA PER MIST. NO. ❑3 - EASEMENT FOR PUBLIC O -- INDICATES SET 1' I.P., TAGGED L.S. 4693, FLUSH, 403770, RECORDED NOV. 2. 1990, UNLESS OTHERWISE NOTED. UTILITP UTILITY Y PURPOSES DEDIG►TED TO UNLESS OTHERWISE INDICATED. CITY OF LA QUINTA { - INDICATES RECORD DATA PER TR. 29858-1, M.B. M- INDICATES AN EASEMENT FOR DRAINAGE 1' IRON PIPE, TAGGED L.S. 4693, OR 6' SPICE _/ _. UNLESS OTHERWISE NOTED. PURPOSES DEDICATED TO THE CITY OF W/WASHER. L.S. 4693. OR A LEAD AND TACK. LA OUINTA TAGGED L.S. 4693 IN CONCRETE; OR 0 LOT CORNER THIS TRACT CONTAINS 18 NUMBERED LOTS AND AN EASEMENT FOR IRRIGATION Q- INDICATESAN FALLS ON FACE OF CURB, SET LEAD AND TACK, 4 LETTERED LOTS. PURPOSEDEDICATED TO C.V.W.D. TAGGED L.S. 4693 IN TOP OF CURB ON A 0.25' OFFSET, TO BE SET AT ALL LOT CORNERS, EXCEPT AT THIS TRACT CONTAINS 7.025 ACRES GROSS. 2! - INDICATES AN EASEMENT FOR TEMPORARY B.C.'S. E.C.'S, P.R.C.'S THAT ABUT A STREET WHICH CONSTRUCTION GRANTED TO THE CITY OF ARE NOT LOT CORNERS MARKING SIDE LOT LINES; TO LA OUINTA, RECORDED 9/28/2000 AS BE SET AT ALL TRACT CORNERS. AND TO BE SET AT MIST. NO. 382114. O.R. ALL CENTERLINE INTERSECTIONS, B.C.'S. E.C.'S AND BASIS OF ALL OTHER CENTERLINE POINTS OF CONTROL, UNLESS OTHERWISE NOTED. THE BEARINGS SHOWN HEREON ARE BASED ON THE CENTERLINE OF AVENUE 50, SHOWN AS NORTH 89'51'26' ALL MONUMENTS SHOWN 'SEI' SWILL BE SET IN WEST PER PARCEL MAP 140. 26525. AS FILED IN BOOK ACCORDANCE WITH THE MONUMENTATION AGREEMENT 175, PAGES 48 THROUGH 50 OF PARCEL MAPS, FOR THIS MAP, UNLESS OTHERWISE NOTED. RECORDS OF RIVERSIDE COUNTY, CALIFORMA. 0 25 50 100 200 400 SCALE 1" =50' �A\C> N ix 032'59'W1 LLJ LLA- .701 L L. uj -"31 N O b 1 Z N 89'57'04' E 20.00' I I 20 5 I I 60' �JN 89'54'4C 160.00' } 20.00' CURVE TABLE NO DELTA RADIUS ARC LGT TAN I 044'td 530.50' 6.83' 3.41' 2 3.50' 6 62' 4.85' 3 1108`18-51- 872474' 23.50' 33.80 20.58' 4 1316'27' 75.50' 17AW 8.7W 51 4728'15 35.50' 29.00 15Ar 1 6 3547f 315.50' 21.51' 10.7r 7 019W 315.50' 1.77' 0.89' 8 541'44' 23.5W 134' 1.17' 9 764r4d 23.50' 31.46' 18.60' 10 YSYIIT 235.50 15.97 7.99' 11 9000'00' 20.00' 31.4r 20.00 12 611'3S 499.50' 53.99' 27.02' 13 11'13'42' 465.50' 91.22' 45.76' 14 740'3T 465.50' 21.74' 10.8r 15 7Or45 64.50 2.40' 1.20' 16 3358'06' 643W 38.24' 19.70' 17 90000d' 15.00' 23.56' 15.00' 18 260748' 50.00' 24.55' 12.5Y 19 5509'34' 15.00' 14.44' 7.84' 20 345021C 15.00' 9.12' 4.71' 21 274710f 50.00' 25.99' 13.30' 22 1045'07" 107.50' 2o.1 r 10.1 r 23 347'39' 434.5W 28.71' 14.3W 24 1'1527' 434.50' 9.54' 4.77' 25 611'3S 530.50' 57.34' 28.70' 26 611'3S 515.00' 55.66' 27.86' 27 3Y5rW 80.00' 47.43 24.43' 28 1'575S 320.50' 11.18' 5.5W 29 747'N 379.5W 64.85' 32.50' 144 7 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Tract 29858-2 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this // 7W day of C,�' 2001, by and between RJT Homes - Palmilla, LLC, an Arizona Limited Liability Company hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29858-2 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street., drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1 A cash deposit with 14 p th City or a responsible escrow agent or trust company, at City s option. 8 T:\PWDEPT\STAFF\LINDSEY\TRA4CTS\29858-2\S 1 Agreement.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from -the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable. bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.6., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\LINDSEY\TRACTS\29856-2\S I Agreement.wpd Page 2 of 6 sr 3) For other forms of security listed in Section 3 6, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event. shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 14( 10 T:\PWOEPT\STAFF\LINDSEY\TRACTS\29858-2\S I Agreement.wpd Page 3 of 6 4/ 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety90 days and shall complete construction within twelve ( ) p eve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods p shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the response Improvements in p to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 141 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, 11 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29858-2\S I Agreement.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. • 1 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29858-2\S I Agreement.wpd Page 5 of 6 ./' IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: Date Date Title: e. ?D.� l'c .-�� X!5�Ve;�? City of La Q u i nta 78-495 Calle Tampico La Q u i nta, CA 92253 760/777-7075 RJT Homes-Palmilla, LLC, a Arizona Limited Liability Company 79-700 Avenue 50 P. O. Box 810 La Quinta, CA 92253 (760)564-6555 By: Date Title: Reviewed and Approved: City'Engineer Date Approved as to Form: City Attorney Date 149 T:\PWDEPT\STAFF\LINDSEY\TRACTS\29858-2\S I Agreement.wpd 13 Page 6of6 rr Exhibit A SECURITY - TRACT 29858-2 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Grading (On -site) Street Improvements (On -site) Storm Drainage (On -site) Domestic Water (On -site) Sanitary Sewer (On -site) Electrical (On -site) Traffic Signal (Jefferson/Ave 50) Participatory Traffic Signal (Ave 50/Main Entry) Deferred Monumentation Construction Subtotal: Engineering & Plans (10% of Construction) No -Plans Contingency (5% of Project) Total: Labor & Materials 76,825 76,825 53,489 53,489 26,380 26,380 67,830 679830 689230 68,230 45,000 45,000 8,125 0 65,000 0 4,820 0 $415,699 $337,754 41,570 22,864 $480,133 150 14 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of /1 U,�`S�G/� On e before me /C' elPlPa*a, ld&i 1v Date Name and Title of Officer (e.g., "Jane Doe, otary Public") personally pp appeared aaz er Name(s) of Signer(s) Of F ICIAL SEAL MICHELLE RAMOS r-. COMM # 12 463110 Notary Public - California C7 RIVERSIDE COUNTY ...• My Commission Expires " DECEMBER 201 2003 O personally known to me 'proved to me on the basis of satisfactory evidence to be the personjs'j whose name is/,a;e subscribed to the within instrument and acknowledged to me that he/!�Wjhey executed the same in hislJaer/peir authorized capacityJieIg), and that by hisj4e�r signatureon the instrument the person(,a'r or the entity upon behalf of which the person(, acted, executed the instrument. WITN SS my hand and official seal. Place Notary Seal Above Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document. Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: = - - ❑ Individual Top of thumb here ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: ® 1999 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313-2402 - www.nationainotary.org Prod. No. 5907 Reorder: Call Toll -Free 1-800-876-6827 151 is COUNCIL/RDA MEETING DATE: November 6, 2001 Consideration of Resolutions Authorizing the Levy of a Fire Protection Services Special Tax and Calling a Special Election Thereon for the General Election of March 5, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A. Adopt a resolution calling and giving notice of holding of a special municipal election to be held on Tuesday, March 5, 2002, for the purpose of submitting to the qualified electors of La Quinta, an ordinance relating to levying a special tax upon each parcel in the City for fire protection and paramedic services. B. Adopt a resolution requesting the Board of Supervisors of the County of Riverside to render specified services to the City of La Quinta relating to the conduct of a special municipal election to be held on Tuesday, March 5, 2002. C. Adopt a Resolution setting priorities for filing a written argument regarding a City measure and directing the City Attorney to prepare an impartial analysis. D. Adopt a Resolution providing for the filing of rebuttal arguments for a City measure submitted at municipal elections. E. Select a member of the City Council to author the argument in support of the tax initiative as well as a rebuttal if necessary. FISCAL IMPLICATIONS: None by this action. If the Special Tax for fire protection and paramedic services is approved by two thirds of the March 5, 2002 voters, it is estimated to generate approximately $1 .5 million in the first year of collection. CHARTER CITY IMPLICATIONS: The City's Charter provides the City with the ability to include an inflationary clause in the special tax initiatives. 152 BACKGROUND AND OVERVIEW: At the October 16, 2001 City Council meeting, staff was authorized to prepare the necessary resolutions for the purpose of placing a special tax initiative for fire protection and paramedic services on the March 5, 2002 ballot. The City Council also directed that the proposed special tax should include a 3% annual inflation factor, but not a sunset clause. Resolutions identified in sections A and B of the recommendation portion of this report, when adopted, will place the initiative on the ballot. Also included for consideration is a third Resolution, (section C of the recommendation portion of this report) which if adopted would provide any -one member of the City Council the first priority to provide a written argument supporting the tax initiative for the March ballot document. If the City Council does not adopt the Resolution, another entity may submit an argument for the tax measure which would be published in the ballot document. It is also possible that no entity would submit a written position in support of the measure, in which case the ballot would not contain supporting language. The Resolution also directs the City Attorney to prepare an impartial analysis of the measure showing the impact it will have on the City. The written analysis will be included in the ballot document. Staff is suggesting that the City Council select one of its members at today's meeting to author the argument supporting the initiative as well as the. rebuttal if necessary. The argument in favor may not exceed three hundred (300) words and must be submitted to the City Clerk by December 18, 2001. A fourth Resolution (section D of the recommendation portion of this report) guarantees the City Council the right to include a written rebuttal in the ballot in the event that an argument against the tax measure is authored. It is possible that no entity would submit a written position in opposition to the measure, in which case there would be no need for rebuttal. If a rebuttal is necessary, it may not exceed two hundred and fifty (250) words and must be submitted to the City Clerk by December 28, 2001. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. A. Adopt a resolution calling and giving notice of holding of a special municipal election to be held on Tuesday, March 5, 2002, for the purpose of submitting to the qualified electors of La Quinta, an ordinance relating to levying a special tax upon each parcel in the City for fire protection and paramedic services; and B. Adopt a resolution requesting the Board of Supervisors of the County of Riverside to render specified services to the City of La Quinta relating to 15, the conduct of a special municipal election to be held on Tuesday, March 5, 2002; and C. Adopt a Resolution setting priorities for filing a written argument regarding a City measure and directing the City Attorney to prepare an impartial analysis; and D. Adopt a Resolution providing for the filing of rebuttal arguments for a City measure submitted at municipal elections; and E. Select a member of the City Council to author the argument in support of the tax initiative as well as a rebuttal if necessary; or 2. Do not Adopt the resolutions calling and giving notice of holding of a special municipal election to be held on Tuesday, March 5, 2002, for the purpose of submitting to the qualified electors of La Quinta, an ordinance relating to levying a special tax upon each parcel in the City for fire protection and paramedic services; and Do not adopt a Resolution requesting the Board of Supervisors of the County of Riverside to render specified services to the City of La Quinta relating to the conduct of a special municipal election to be held on Tuesday, March 5, 2002; and Do not adopt a Resolution setting priorities for filing a written argument regarding a City measure and directing the City Attorney to prepare an impartial analysis; and Do not adopt a Resolution providing for the filing of rebuttal arguments for a City measure submitted at municipal elections; and Do not select a member of the City Council to author the argument in support of the tax initiative as well as a rebuttal if necessary; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direct of Building & Safety Approved for submission by: 40e, e!:�� Thomas P. Genovese, City Manager 5 � 00, RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 5, 20022 FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED ELECTORS OF SAID CITY, AN ORDINANCE RELATING TO LEVYING A SPECIAL TAX UPON EACH PARCEL IN THE CITY FOR FIRE PROTECTION AND PARAMEDIC SERVICES. WHEREAS, under the provisions of the laws relating to general law cities in the State of California, the La Quinta City Council desires to call a Special Municipal Election which will be held in the City of La Quinta on the 5th day of March, 2002 for the purpose of submitting to the voters at the Special Municipal Election an ordinance regarding the levy of a special tax upon ch parcel in the City for fire protection and paramedic services. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Municipal Elections, there is called and ordered to be held in the City of La Quinta, California, on Tuesday, March 5, 2002, a Special Municipal Election to be consolidated with the Statewide Primary Election for the purpose of submitting to the qualified voters the following question: "Shall an ordinance be adopted to authorize the levy of a YES special tax on each eligible parcel in the City to fund fire NO protection and paramedics services?" A mark placed in the voting square after the word "YES" in the manner hereinbefore provided shall be counted in favor of the adoption of the question. A mark placed in the voting square after the work "NO" in the manner hereinbefore provided shall be counted against the adoption of the question. SECTION 2. That the proposed complete text of the ordinance measure submitted to the voters is as attached hereto as Exhibit A. SECTION 3. It is desirable that said Special Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city, the precincts, polling places and election officers of the two elections be the same and that the Riverside County Election Department canvass the returns of the Special 155 146/015610-0054 231427.01 a10/29/01 tr4 Municipal Election and that the election be held in all respects as if there were only one election. SECTION 4. That the polls for said election shall be open at seven o'clock a.m. of the day of said election and shall remain open continuously from said time until eight o'clock p.m. of the same day when said polls shall be closed, except as provided in the Elections Code of the State of California. SECTION 5. That the City of La Quinta agrees to reimburse Riverside County for services performed when work is completed upon presentation of a bill. SECTION 6. That in all particulars not recited in this Resolution, said election shall be held and conducted as provided by law for holding municipal election in said City. SECTION 7. That notice of the time and place of holding of said election is hereby given and the City Clerk is hereby authorized, instructed, and directed to give such further or additional notice of said election, in time, form and manner as required by law. SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolutions of said City; and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this _ day of November, 2001 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney, City of La QuintaC . alifornia 156 146/015610-0054 228550.02 a10/18/01 a EXHIBIT A AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, REGARDING THE AMENDMENT OF CHAPTER 3.19 OF THE CITY OF LA QUINTA MUNICIPAL CODE AUTHORIZING THE LEVY OF FIRE PROTECTION SERVICES SPECIAL TAX AND CALLING A SPECIAL ELECTION THEREON FOR THE GENERAL ELECTION OF MARCH 5, 2002 WHEREAS, pursuant to the authority of California Government Code Section 539707 et seq., the City is authorized to levy special taxes for the provision of fire protection and paramedic services in accordance with the provisions of California Government Code Section 53720, et seq. and Article XIIIC of the Constitution of the State of California; and WHEREAS, in order to accomplish the foregoing it is necessary to amend Chapter 3.19 to the City of La Quinta Municipal Code; THE CITY OF LA QUINTA, CALIFORNIA DOES ORDAIN AS FOLLOWS: SECTION 1. The City of La Quinta Municipal Code is hereby amended by deleting in its entirety the existing Chapter 3.19 enacted by Ordinance No. 166 on March 6, 1990 and amending Chapter 3.19 to read as follows: Section 3.19.010. Special Tax For Fire Protection and Paramedic Services. This Chapter shall be deemed to provide a supplemental and additional authority for the levy of special taxes for fire protection and paramedic services and shall be regarded as supplemental and additional to those powers conferred by California Government Code Section 53970, et seq. Notwithstanding any provision to the contrary contained in said provisions, the City may utilize annual escalators or inflators in prescribing the maximum special tax to be levied in each succeeding fiscal year in which it is levied. Section 3.19.020. Imposition of Tax. Pursuant to the authority of the Charter of the City of La Quinta and California Government Code Section 53970, et seq., there is hereby levied and assessed a fire protection and paramedic services special tax by the City of La Quinta on each parcel of property within the City of La Quinta. For purposes of this ordinance a "parcel of property" shall mean any contiguous unit of improved or unimproved real property, including, but not limited to any vacant property, commercial/industrial property, single family residence, multifamily residential units, any condominium unit as defined in California Civil Code Section 783, or any other unit of real property subject to the Ca lifornia Subdivided Lands Act(Business �. �J i and Professions Code Sections 11000, et seq.). 146/015610-0054 006 228550.02 a10/18/01 Section 3.10.030. Use of Revenue. (a) The purpose of this ordinance is to raise revenue only for the purposes of obtaining, providing, operating and maintaining fire protection and paramedic services, facilities and equipment, for paying the salaries and benefits to fire protection and paramedic personnel, and for such other necessary fire protection and paramedic services expenses of the City of La Quinta as such services shall be made available throughout the entire City. (b) The proceeds from this ordinance shall be used only for the purposes identified in subsection (a) of this Section. (c) Upon the effective date of this ordinance, the City Finance Director shall create a separate account into which all revenue raised by this ordinance shall be placed. (d) The City's Finance Director shall file a report with the City Council no later than January 1, 2003, and at least once a year thereafter which shall contain both of the following: (i) the amount of funds collected and expended under this ordinance; and (ii) the status of any project required or authorized to be funded to carry out the purposes set forth in subsection (a) of this Section 3.19.030. Section 3.19.040. Calculation of Amount. (a) The tax imposed by this ordinance shall be a tax upon each parcel of property and the tax shall not be measured by the value of the property. (b) For fiscal year 2002-2003, the maximum annual amount of said fire protection and paramedic services special tax shall be imposed upon each parcel of property in the City in accordance with the following schedule of amounts (the "Base Year Amount"): Residential Parcels Multifamily Residential Parcels Commercial/Industrial Parcels Hotel Parcels Residential Undeveloped Land Commercial/Industrial Undeveloped Land Golf Course Parcels $85.00 per unit per year $50.00 per unit per year $610. 00 per acre per year $65.00 per room per year $10. 00 per acre per year $10. 00 per acre per year $15.00 per acre per year 1.58- 146/015610-0054 225884.03 a10/18/01 �' t; (c) For each fiscal year after fiscal year 2002-2003, the maximum annual amount of said fire protection and paramedic services special tax for each category of property shall be determined by multiplying the Base Year Amount for each lot within such parcel of property by an inflation factor of Three Percent (3.0%). In succeeding years, the maximum annual amount of the fire protection and paramedic services special tax for each category of property shall be determined by multiplying the preceding fiscal year's maximum special tax by an inflation factor of Three Percent (3.0%). Section 3.19.050. Determination of Lots and Building Improvements. The records of the City of La Quinta shall be utilized to determine the number of parcels of property and the land use or zoning thereof for purposes of classification under Section 3.19.040(b). Section 3.19.060. Exempt Property. The fire protection and paramedic services special tax shall not be imposed upon a federal or state governmental agency, any local public agency, or any parcel of property which is exempt from ad valorem taxes under any other applicable law. Section 3.19.070. Time and Method of Payment of Special Tax. The fire protection and paramedic services special tax shall be due in two equal installments in accordance with the collection procedures of the Riverside County Tax Collector and the California Revenue & Taxation Code provisions for secured property tax collection, and shall be collected in the same manner, subject to the same penalties and interest, and on the same applicable dates as established by law for the due dates for the other charges and taxes fixed and collected by the County of Riverside on behalf of the City of La Quinta. The County of Riverside may deduct its reasonable costs incurred for such services before remittal of the balance to the City of La Quinta. The fire protection and paramedic services special tax, together with all penalties and interest thereon, shall constitute a lien upon the parcel of property upon which it is levied until it has been paid, and said special tax, together with all penalties and interest thereon, shall, until paid, constitute a personal obligation to the City of La Quinta by the person(s) who own the parcel of property on the date said special tax is due. Section 3.19.080. Administration of Tax. The City Council by not less than three (3) affirmative votes, is empowered: 15 146/015610-0054 225884.03 a10/18/01 !' t' (a) To establish the amount of the fire protection and paramedic services special tax levy annually each fiscal year in amounts not to exceed the maximum amounts specified in Section 3.19.040 of this ordinance as is required to provide an adequate level of fire protection and paramedic service in the City in accord with the purposes set forth in this ordinance. (b) To sit as a Board of Equalization under procedures to be adopted by the City Council to equalize inequities and reduce hardships created by the literal application of this ordinance, and such shall be deemed an administrative remedy. (c) To annually provide an official Levy Book designating the actual tax levy on each parcel of property and to place the same on file in the office of the City Clerk. (d) To amend this ordinance as necessary to permit the Riverside County Tax Collector or any other duly designed public official to collect a special tax such as is levied by this ordinance in conjunction with other County taxes, or in order to assign duties established by this ordinance to other officers as otherwise permitted by law, or to modify procedures required by this ordinance, for the sole purpose of levying and/or collecting a special tax in an amount not to exceed that permitted by Section 3.19.040 of this ordinance to be used solely for the purposes permitted by Section 3.19.030 of this ordinance. Section 3.19.090. Unexpended Revenue. The unexpended residue of any money raised by the City under this ordinance may in the discretion of the City Council only be (i) used in the succeeding year for the purposes stated in this ordinance; or (ii) used for lowering the next year's tax levy by the amount unexpended. Section 3.19.100. Severance Provisions. If any provision(s) of this ordinance or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or application, and to this end the provisions of this ordinance are declared to be severable. The City Council and the electorate by referendum do hereby declare that they would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional. 160 146/015610-0054 r . 225884.03 al0/18/01 �; 9 Section 3.19.110. Effective Date. This Chapter 3.19 shall be effective only if approved by two-thirds (2/3) of the voters voting at an election to be held on March 5, 2002, and shall go into effect only at such time as the City Council has, in accord with the procedures required by law, declared that the special tax measure to be voted on at said election was approved by two-thirds (2/3) of the voters voting thereon. Except as provided in Section 3.19.080(d), upon becoming effective, Chapter 3.19 may only be amended or repealed by approval of two-thirds (2/3) of the voters voting on such amendment or repeal at a duly called initiative or referendum election. 161 146/015610-0054 225884.03 a10/18/01 10 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE. COUNTY OF RIVERSIDE TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2002 WHEREAS, a Special Municipal Election is to be held in the City of La Quinta, California on March, 5, 2002; and WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the County; and WHEREAS, all necessary expenses in performing these services shall be paid by the City of La Quinta, California; NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of La Quinta, California, does declare, determine and order as follows: SECTION 1. That pursuant to the provisions of § 10002 of the Elections Code of the State of California this City Council requests the Board of Supervisors of the County to permit the County Election Department to prepare and furnish to the City for use in conducting the election the computer record of the names and address of all eligible registered voters in the City. The County shall make available to the City additional election equipment and assistance according to state law. SECTION 2. That the City shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill. SECTION 3. That the City Clerk is directed to forward without delay to the Board of Supervisors and to the County Election Department, each a certified copy of this Resolution. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta Resolution No. 2000- Requesting Conduct of Election Adopted: November 6, 2001 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of November, 2001, by the following vote to wit: AYES: Council Members NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California [City Seal] APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney' City of La Quinta, California 163 1 612 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. WHEREAS, a Special Municipal Election is to be held in the City of La Quinta, California on March 5, 2002, at which there will be submitted to the voters the following measure: "Shall an ordinance be adopted to authorize the levy of a YES special tax on each eligible parcel in the City to fund fire NO protection and paramedics services?" NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That any member of the City Council shall have first priority in submitting a written argument for the City measure as specified above in accordance with Article 4, Chapter 3, Division 9 of the Elections Code of the State of California and to change the argument until and including the date fixed by the City clerk after which no arguments for or against the City measure may be submitted to the City Clerk. SECTION 2. That the City Council directs the City Clerk to transmit a copy of the measure to the City Attorney. The City Attorney shall prepare an impartial analysis of the measure showing the effect of the measure on the existing law and the operation of the measure. The impartial analysis shall be filed by the date set by the City Clerk for the filing of primary arguments. SECTION 3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. 164 146/015610-0054 231334.01 a10/29/01 � , 13 PASSED, APPROVED and ADOPTED this day of , 2001 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM M. KATHERINE JENSON, City Attorney City of La Quinta, California 165 146/015610-0054 228538.02 a10/18/01 114 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURE SUBMITTED AT MUNICIPAL ELECTIONS. WHEREAS, Section 9220 and 9235 of the Elections Code of the State of California authorizes the City Council, by majority vote, to adopt provisions to provide for the filing of rebuttal arguments for city measure submitted at special municipal election to be held in said city Tuesday, March 5, 2002. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to Sections 9220 and 9235 of the Elections Code of the State of California, when the Clerk has selected the arguments for and against the measure which will be printed and distributed to the voters, the clerk shall send copies of the argument in favor of the measure to the authors of the argument against, and copies of the argument against to the authors of the argument in favor. The authors may prepare and submit rebuttal arguments not exceeding 250 words. The rebuttal arguments shall be filed with the City Clerk not more than 10 days after the final date for filing direct arguments. Rebuttal arguments shall be printed in the same manner as the direct arguments. Each rebuttal argument shall immediately follow the direct argument which it seeks to rebut. SECTION 2. That all previous resolutions providing for the filing of rebuttal arguments for city measures are repealed. SECTION 3. That the provisions of Section 1 shall apply only to the election to be held on March 5, 2002, and shall then be repealed. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. 16 146/015610-0054 231333.01 a 10/29/01 PASSED, APPROVED AND ADOPTED this day of , 2001 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 167 146/015610-0054 231333.01 a10/18/01 COUNCIL/RDA MEETING DATE: ITEM TITLE: Consideration of Community Services Grant Requests RECOMMENDATION: November 6, 2001 As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Special Project Contingency Account #101-251-663-000 has an uncommitted balance of $40,130 as of this report, as provided in Attachment 1. The total amount requested by the various organizations is $9,623. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 2, 1999 City Council meeting, the City Council approved changes to the Community Services Grant process. The first meetings of August, November, February and May have been designated for review of the grants received. At the July 17, 2001 City Council meeting, Council reviewed the funding criteria to decide application guidelines for the Fiscal Year 2001-02. No changes were implemented. Attachment 2 provides the guidelines for the Community Services Grant program, as established on November 2, 1999. Four requests have been submitted for City Council consideration as of this report: 1. La Quinta High School Junior ROTC (Attachment 3): The Junior ROTC program is designed to "build better citizens" in student cadets by securing ROTC scholarships to universities and appointments to Military Academies. The La Quinta High School Junior ROTC is requesting $1,999 in grant funding. $500 will be used for the Junior ROTC scholarship awards and 16� $1,499 will be used for "fatigue battle dress uniforms" for the expanding student cadet enrollment. The La Quinta High School Junior ROTC was awarded a grant request for $2,499 during the 2000/2001 fiscal year for awards and uniforms. 2. Friends of the La Quinta Senior Center (Attachment 4): The Friends of the La Quinta Senior Center raises funds for furnishing items that will enhance the La Quinta Senior Center and to provide scholarship assistance to low- income seniors. The La Quinta Senior Center is requesting $4,000 to be applied, with matching funds, toward the cost of painting a mural on the back wall of the stage located in the multipurpose room. The mural will enhance the appearance of the stage and will portray the historical past of the City while exemplifying the growth of the City of La Quinta. The mural project was approved by the City Council on October 6, 2001. 3. Veterans of Foreign Wars, La Quinta Post No. 855 (Attachment 5): The Veterans of Foreign Wars is a fraternal organization focused on the needs and services of overseas veterans and their dependents. In addition, the Veterans of Foreign Affairs promote Americanism through education and constructive service to the La Quinta community. The Veterans of Foreign Wars, La Quinta Post No.855 is requesting use of the La Quinta Senior Center for regular meetings for 12 months. The meetings are held for one hour, on the first Wednesday of each month. The total Community Service Grant request is $1,125. The Veterans of Foreign Wars, La Quinta Post No.855 was awarded the same Grant allotment during the 2000/2001 fiscal year for the same purpose. 4. La Quinta High School Cheerleaders (Attachment 6): The La Quinta High School Cheerleaders provide spirit building activities that contribute to the healthy, supportive, interactive school culture. The La Quinta High School Cheerleaders have been invited by the Universal Cheerleading Association to cheer at the NFL Pro Bowl in Hawaii. The honor was awarded to the La Quinta High School after receiving an outstanding rating at summer camp. The La Quinta High School Cheerleaders are requesting $ 2,499 toward the cost of travel and accommodations, which will initially cost $40,000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 169 S:\Community Services\CCReports\CC.164Community Services Grant Requests . wpd 1. Authorize Community Services Grant request(s) as deemed appropriate by the City Council; or 2. Do not authorize a Community Services Grant request from: La Quinta High School Junior ROTC and/or Friends of the La Quinta Senior Center and/or The Veterans of Foreign Wars, La Quinta Post No.855 and/or The La Quinta High School Cheerleaders; or 3. Provide staff with alternative direction. Respectfully submitted, odie Horvifz, Vommunity Services Director Approved for submission by: l Thomas P. Genovese, City Manager Attachments: 1. 2001-02 Special Project Contingency Account Balance 2. Community Services Grant Program Guidelines 3. Community Service Grant Application from La Quinta High School Junior ROTC 4. Community Service Grant Request from Friends of the La Quinta Senior Center 5. Community Service Grant Request from The Veterans of Foreign Wars, La Quinta Post No.855 6. Community Services Grant Request from the La Quinta High School Cheerleaders 170 S:\Community Services\CCReports\CC.164Community Services Grant Requests. wpd ATTACHMENT I Community Services Grant Program 101-251-663-000 Fiscal Year 2001-02 Beginning Balance $55,000 July 3, 2001 Vets Express -Transportation Costs $2,000 Balance $53,000 August 7, 2001 Riverside Sheriffs Pistol Team $19500.00 August 7, 2001 Meals on Wheels $ 2,300.00 August 7, 2001 La Quinta Arts Association $ 4,000.00 August 7,-2001 Lion's Club $1,000.00 August 7, 2001 Soroptmist Club $ 4,070.00 Balance $40,130 171 ATTACHMENT; Cyr f•.at' f- W P.O. Box 1504 78-495 CnLLE TnMprco (760) 7 7 7 - 7 0 0 0 La QUINTA, CALIFORNIA 92253 FAX (760) 777-7101 COMMUNITY SERVICES GRANT GUIDELINES The City of La Quinta offers the Community Services Grant program to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Individuals are not eligible for funding through the Community Services Grant program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Completed grant applications will be considered by the La Quinta City Council at the first Council meetings of August, November, February and May of each fiscal year. Applications are due three weeks before the scheduled City Council meeting. Once the application is placed on the agenda for City Council consideration, the organization will be notified of the date of the meeting for consideration. Applications must be typed. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Services Grant funds will be released. Organizations requesting more than $2,499 are required to obtain matching funds from other sources in the same fiscal year. The City Council may authorize the release of up to $2,499 while matching funds are being secured by the organization. For more information on the Community Services Grant program, please contact the Community Services Department at 760-777-7032. 172 ri ATTACHMENT 3 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 01-02 Name of Organization: LA QUINTA HIGH SCHOOL JUNIOR ROTC (CA-951) Amount Requested: $ 1 , 999.00 Contact Person: MAJOR KENNETH E.SANDCREN2 SENIOR AEROSPACE INST CT Mailing Address: 79-255 Westward Ho Drive City:_ La Ouinta State: CA Zip Code: 92253 Phone No.: (76G) 772-4150 Ext. 2137 501(c)3 Taxpayer I.D. Number: 33-0743985 DateSubmitted: SPDtPmhPr %riil Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. L 7 4 C COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? "To build better citizens" is the goal for our Junior ROTC program. We help our student (cadets) secure ROTC scholarships to universities and appointments to Military Academies. We teach leadership and self-confidence 2. How long has your organization been in existence? 7 Years 0 Months 3. Describe in general the activities or services of your organization: La Quinta HS JROTC teaches all six periods at school with an enrollment this year of 137 students. We teach aerospace science, leadership and drill and ceremony; plus take field trips, have guest military speakers, go to 4. arill meet competions and participate in four local area parades. low many people does your organization currently serve? No. of Youth 137 No. of Adults Parents No. of Seniors senior centers 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults parPrt� No. of Seniors v; G; r gip,,; or centf 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth 137 No. of Adults 274 No. of Seniors senior center visit 7. How many paid employees/volunteers does your organization employ? Full time employees 2 Part time employees 0 Volunteers 20 8. Describe how your organization is managed and governed. Our high school Junior ROTC unit is one of 935 Air Force JROTC units throughout the United States. The funding for or program is a joint effort between the Air Force and the Desert Sands Unified School District. 174 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Major Ken Sandgren JROTC Instructor 53-385 Avenida Vallejo, LQ, 777-7884 Sergeant Dan McKim JROTC Instructor 79-225 Westward Ho Dr, LQ, 772-4150, ext 2137 10. What is your annual schedule of events, and during what months does your organization operate? La Quinta H.S, JROTC operates throughout the 10 month school year. We teach all six periods in the school day. JROTC has events for the students most Saturdays: local parades, drill meets, community functions for our color guard to appear, school athletic events and JROTC sports competitions. 11. Do you charge admission, membership fee, dues, etc.? Yes x No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount Classroom Soda Machine $600.00 Car Washes $280 to $350 Catalogue sales Total Needed Total Received Balance $ 3,699.00 $ 1 700.00 $ 1,99).00 $800 175 C i:9 13. Amount of money requested from the City of La Quinta? $ 1, 999.00 14. Has your organization been funded by the City of La Quinta previously? x Yes No If yes, when Nov 2000 Amount received $ 2 , 499.00 15. Please provide the name and address of the bank in which the organization's funds are kept: V . \lallfy � n ahq vl t- 2 eh n K jai C�O C,4 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): . Name: Title: W(4;;14 CO - 1 re!ftsU <F, V vo n CLI Ocr C-O ter' Lt r 1 Lc_S w n 1C..K. ry,s6� r�s 1 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. 500 will be use for our La Quinta H.S. JROTC Mayor's scholarship awards (matched by $500 from the JROTC Parents Boosters Club, for a total of $19000). $1,499 would be use to buy used "fatigue, battle dress uniforms" (shirts, pants; belts belt buckles) for our expanding student cadet enrollment. The fatigues we bought last year with La Quinta City Council grant were critical in retaining students in our program since we require uniform wear every Tuesday at school during the year and the Air Force only provides dress blues. t 7 G 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. -OWINWITITHWIM . 4702 . I a IM a a I .. . Myj 4M.1%iire] • . 1r:3 elk I excelling in school grades and community involvement (the three students are now the U.S, Military Academy, Embrey Riddle University, Arizona and College of the Desert). Our student enrollment has increased from 100 last year to 137 this year - we need another 50 pairs of fatigues for morale and retention. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non -prof it organizations must attach a copy of the organization's current IRS Form 990. 1.77 A Network of Community Banks • Visit us at www.vibcorp.com Last statement: June 29, 2001 This statement: July 31, 2001 Total days in statement period: 32 LA QUINTA HIGH SCHOOL AIR FORCE JUNIOR RESERVE OFFICER CORPS. (BOOSTER FOR ROTC) 79-255 WESTWARD HO DR LA QUINTA CA 92253 00ir!; 17111 I<\ ( �J111�� Bank of KINGS.RIVER E3-- StoCkdale STATE BANK A IIVISION OF V�jLE�1 eNe►EEN $ANK 1 A DIVISION Of VALLEY INDEPENDENT SANK VALLEY INDEPENDENT BANK Pi' o T( 0013502811 (0) Direct inquiries to: 760-320-51 10 Valley Independent Bank 901 E Tahquitz Canyon Way Palm Springs CA 92262 GREAT PEOPLE! MORE BANK! THE NEW LOGO ON YOUR STATEMENT SYMBOLIZES OUR COMMITMENT TO COMMUNITY BANKING. YOU MAY NOW ACCESS AN EXPANDED LINE OF PERSONAL AND BUSINESS FINANCIAL SERVICES AT OVER 25 LOCATIONS. Small Business Checing Account Account number Avg collected balance 0013502811 Beginning balance $2,482.00 Total additions Total subtractions Ending balance * * No activity this statement period * Thank you for banking with Valley Independent Bank $2,482.65 .00 .00 $2,482.65 1W110. ; a 4 a E Notice: See reverse side for important information. Member FDtt LA QUINTA HIGH SCHOOL DETAIL POSTINGS FOR PERIODS 01 THRU 12 ENDING 06130101 kCCOUNT No./ PER DATE JOURNAL POSTING REMARKS BEGINNING BAL DEBIT CREDIT NET CHANGE ENDING BAL !4440-43-05 HEALTH ACADEMY CLUB (Continued) .00 399.80 841.40 441.60CR 441.60CR !4450-43-05 INTERACT CLUB .52CR .52CR 03 09/07/00 JE-J0002 CORRECTION/REQ#6501999/2000 51.00 51.52CR .52CR .00 51.00 51.00CR 51.52CR !447443-05 JUNIOR ROTC (AIR FORCE) 248.67CR 248.67CR 04 10/17/00 CR-JO013 CR-013 101700 SPONSORSHIPS 470.00 718.67CR 04 10/27/00 CR-JO015 CR-015 102700 SPONSOR FEES 100.00 818.67CR 05 11/08/00 CR-JO017 CR-017 110800 COKE COMMISSION 116.45 935.12CR 08 02/02/01 CR-JO040 CR-MO 030701 PARENT DONATIONS 80.00 1,015.12CR 08 02/09/01 AP-R0053 STUART TAKAHARA /IN: 2014 640.00 1,655.12CR 09 03/09/01 AP-ROO64 REDDI-REFRESHMENTS /IN:411 250.00 1,405.12CR 09 03/19/01 CR-JO041 CR-0041 031901 COKE COMMISSIONS 321.02 1,726.14CR 09 03/22/01 CR-JO043 CR-0043 032201 DINNER DEPOSITS 270.00 1,996.14CR 09 03/30/01 AP-R0071 KENNETH SANDGREN /IN: 2297 73.00 1,923.14CR 09 03/30/01 AP-R0071 SMOKY MOUNTAIN KNIFE WORK/IN: 2278 87.58 1,835.56CR 09 03/30/01 CR-JO045 CR4015 033001 DINNER DEPOSITS 384.00 2,219.56CR 10 04/04/01 CR-JO045 CR-0045 040401 DINNER DEPOSITS 435.00 2,654.56CR 10 04/04/01 CR-JO045 CR-0045 040401 DINNER DEPOSITS 100.00 2,754.56CR 10 04/13/01 AP-ROO75 BIG 5 SPORTING GOODS AN: 410 96.71 2,657.85CR 10 04/20/01 AP-R0077 HERITAGE PALMS IIN: 2312 2,430.00 227.85CR 10 04/30/01 CR-JO048 CR-Mg 043001 POWERADE COMMISSION 250.00 477.85CR 10 04/30/01 CR-JO048 CR-0048 043001 COKE COMMISSION 377.00 854.85CR 10 04/30/01 CR-JO048 CR-Mg 043001 DINNER DEPOSITS 120.00 974.85CR 11 05/23/01 AP-ROO94 A-B EMBLEM /IN: 2376 128.00 846.85CR 11 05/25/01 AP-ROO96 A-B, EMBLEM AN: 2376 9.23 837.62CR 12 06/05/01 CR-JO056 CR-0056 060501 CARWASH 62.00 899.62CR 12 06/13/01 CR-JO058 CR-0058 061301 WATER SALES 968.00 1,867.62CR 12 06/13/01 CR-JO058 CR-0058 061301 STUDENT DINNER DEP 95.00 1,952.62CR 12 06/19/01 AP-R0101 COCA -COLA ENTERPRISES /IN: 2462 487.20 1,465.42CR 12 06/19/01 AP-R0101 SMOKY MOUNTAIN KNIFE WORK/IN: 131 107.45 1,357.97CR 12 06/20/01 JE-JO059 FUNDRAISING ASSESSMENT 47.92 1,310.05CR 12 06/30/01 AP-RO128 DSUSD - FISCAL SERVICES /IN: 01-557B 303.01 1,613.06CR 12 06/30/01 CR-JO062 CR-0062 063001 WATER SALE 6.00 1,619.06CR 12 06/30/01 JE-JO072 FUNDRAISING ASSESSMENTS 8.98 1,628.04CR 12 06/30/01 JE-JO072 FUNDRAISING ASSESSMENTS 4.96 1,623.08CR 248.67CR 3,722.05 5,096.46 1,374.41 CR 1,623.08CR !4478-43-05 LA FLOR DANCE CLUB .00 .00 08 02/01/01 JE-JO029 TRF PER REQ#276 689.50 689.50CR 08 02/02/01 CR-JO038 CR-0039 022101 CANDY SALE 140.00 829.50CR 08 02/09/01 CR-JO036 0036 020901 CANDY SALE 720.00 1,549.50CR 08 02/16/01 CR-JO037 CR-0037 021601 CANDY SALE 60.00 1,609.50CR 08 02/16/01 CR-JO037 CR-0037 021601 CANDY SALE 80.00 1,689.50CR 08 02/22/01 AP-R0057 SMART & FINAL /IN: 385 360.76 1,328.74CR 08 02/22/01 AP-R0057 SMART & FINAL /IN: 385 298.00 1,030.74CR 10 04/04/01 CR-JO045 CR-0045 040401 CANDY SALE 240.00 1,270.74CR 10 04/05/01 AP-R0074 ARACELIOPFELL AN:2325 200.00 1,070.74CR 10 04/05/01 AP-R0074 ARACELIOPFELL /IN:2326 100.00 970.74CR 10 04/05/01 AP-R0074 ARACELIOPFELL IIN:497 200.00 770.74CR 11 05/10/01 AP-R0088 SMART & FINAL /IN: 2351 399.66 371.08CR 11 05/15/01 CR-JO050 CR-0050 051501 CANDY SALE 160.05 531.13CR 11 05/15/01 CR-JO050 CR-0050 051501 DONATION 100.00 631.13CR 11 05/15/01 CR-JO050 CR-0050 051501 CANDY SALE 145.00 776.13CR 11 05/15/01 CR-JO050 CR-0050 051501 CANDY SALE 141.00 917.13CR 11 05/17/01 AP-ROO90 SMART & FINAL /IN: 499A 167.32 749.81CR 11 05/23/01 CR-JO052 CR-0052 052301 CANDY SALE 60.00 809.81 CR 11 05/23/01 CR-JO052 CR-0052 052301 DONATIONS 60.00 869.81 CR 179 System Date: am age: Application Date: 06/30/01 User. MGC / Mary Cervantez T O O V 4 V T N O C4 r TM� .yr��' yr►� 1r. T► 'R' �. t+►+rfl+0-11D0 0v -co Go T CC V 4 r ' O� t� 1� m CO IA aD 1A to W) I I c0 •� AYE. EIE E E E E E -E -E E 2..2 GQ Tre-V-rr e- r-e-e-r �- r r 1m; D 88 o i..:,.,:ar...�: y� :+.Y,d•,? V y 88 g r4 'm 1�-- EO " -IA C� N ' m 1` 'Jr.W 1� i� - N 1A 1� V) rN M CO O o C6 '� _m -� m a ° ca E E R v ISO aid A Network •of Community Banks Visit us at www.vibcurp.coni Last statement: July 31, 2001 This statement: August 31, 2001 Total days in statement period: 31 LA QUINTA HIGH SCHOOL AIR FORCE JUNIOR RESERVE OFFICER CORPS. (BOOSTER FOR ROTC) 79-255 WESTWARD HO DR LA QUINTA CA 92253 '' �;; /� / �� '�+� . � �i�...�'r'-• � fit' S X)' , _ . ii:. Plank of KINGS RIVER Stockdak STATE BANK . I..r....&. t.. %.Lt►. r►.ur►....r..t •." ...1%0-ILP. t,. ♦wlrtrnt.rrlwu► o Mw►. VALM INOMNI T 11WOLK Page 1 of 1 0013502811 (0) Direct inquiries to: 760-320-51 10 Valley Independent Bank 901 E Tahquitz Canyon way Palm Springs CA 92262 GREAT PEOPLE! MORE BANK! THE NEW LOGO ON YOUR STATEMENT SYMBOLIZES OUR COMMITMENT TO COMMUNITY BANKING. YOU MAY NOW ACCESS AN EXPANDED LINE OF PERSONAL AND BUSINESS FINANCIAL SERVICES AT OVER 25 LOCATIONS. Small Business Checking Account number Avg collected balance 0013502811 Beginning balance $2.482.00 Total additions Total subtractions Ending balance * * No activity this statement period * * Thank you for banking with Valley Independent Bank s r,L•EP ~` Notice: See reverse side for important information. . $2,482.65 .00 .00 $2,482.65 Member FDIC A Network of Community Banks Visit us at www.vibcorp.com Last statement: June 29, 2001 This statement: July 31, 2001 Total days in statement period: 32 LA QUINTA HIGH SCHOOL AIR FORCE JUNIOR RESERVE OFFICER CORPS. (BOOSTER FOR ROTC) 79-255 WESTWARD HO DR LA QUINTA CA 92253 s►li� Sank a� KINGS RIVER Stockdak STATE BANK • f.IVMIJw W ru'r �® rt`1•INO•u* 1 %MV60 4 01 vat IOY IwW1►A;WA:•► 6,0N► VALLEY IMEOEMEW UNK 9 1 'i 0013502811 (0) Direct inquiries to: 760-320-5110 Valley Independent Bank 901 E Tahquitz Canyon Way Palm Springs CA 92262 GREAT PEOPLE! MORE BANK! THE NEW LOGO ON YOUR STATEMENT SYMBOLIZES OUR COMMITMENT TO COMMUNITY BANKING. YOU MAY NOW ACCESS AN EXPANDED LINE OF PERSONAL AND BUSINESS FINANCIAL SERVICES AT OVER 25 LOCATIONS, Small Business Checing Account Account number Avg collected balance 0013502811 Beginning balance $2.482.00 Total additions Total subtractions Ending balance * * No activity this statement period * * Thank you for banking with Valley Independent Bank $2,482.65 .00 .00 $2.482.65 = Member f D I C ,E;, p Notice: See reverse side for important information. Visit us at www.vibank.com Last statement: May 31, 2001 This statement: June 29, 2001 Total days in statement period: 29 LA QUINTA HIGH SCHOOL AIR FORCE JUNIOR RESERVE OFFICER CORPS. (BOOSTER FOR ROTC) . 79-255 WESTWARD HO DR LA QUINTA CA 92253 Ni 1130 VALLEY INDEPENDENT BANK Page 1 of 1 0013502811 (4) Direct inquiries to: 760-320-5110 Valley Independent Bank 901 E Tahquitz Canyon Way Palm Springs CA 92262 AT VALLEY INDEPENDENT BANK OUR CUSTOMERS ARE OUR TOP PRIORITY. THANK YOU FOR TRUSTING US TO SERVE YOUR BANKING NEEDS. VALLEY INDEPENDENT BANK. GREAT PEOPLE, MORE BANK. Business Checking Account Account number Enclosures Avg collected balance 0013502811 Beginning balance 4 Total additions $ 2, 2 4 5.00 Total subtractions Ending balance CHECKS Number Date Amount 1073 06-04 132.29 1074 06-06 428.00 CREDITS Date Description 06-21 ' Deposit 06-21 ' Deposit 06-21 ' Deposit DAILY BALANCES Amount Date $2,831.32 579.62 928.29 $2,482.65 Number Date Amount 1075 06-1 1 68.00 1076 06-06 300.00 Additions 300.04D 209.160 70.02 Amount Date Amount 05-31 2,831.32 06-06 1,971.03 06-04 2.699.03 06-1 1 1,903.03 06-21 2,482.65 183 Thank you for banking with Valley Independent Bank m h del .•,,.„ :n•u«d w S IMAINI FDIC f5 r EQUAL HOUSING NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION "Mq""�WWAT"' LENDER Vis;Xmvt www.vibanl�.com AOPA � Last statement: Nov 2000 This statem t: December 29, 200 Total days in statement period: LA QUINTA HIGH SCHOOL AIR FORCE JUNIOR RESERVE OFFICER CORPS (L.Q.H.S. BOOSTER FOR R.O.T.C.) 79-255 WESTWARD HO DR LA QUINTA CA 92253 s . VALLEY INDEPENDENT BANK Page 1 of 2 0008508275 (4) Direct inquiries to: 760-564-1857 Valley Independent Bank 51- 290 Avenida Bermudas LA Quinta CA 92253 THANK YOU FOR LETTING US SERVE YOUR BANKING NEEDS THROUGHOUT THE YEAR. WE LOOK *FORWARD TO CONTINUING TO SERVE YOU IN 2001. Business Checking Account Account number Enclosures Avg collected balance CHECKS Number Date 1004 12-01 1005 12- 14 0008508275 Beginning balance 4 Total additions $4,233.00 Total subtractions Ending balance Amount 119.54 2,134.61 Number Date $1,837.32 6,295.55 3,853.08 $4,279.79 Amount 1006 12-07 1,500.00 1007 12-20 20.69 DEBITS Date Description Subtractions 12 - 04 ' Returned Item 78.24 CREDITS Date 12-01 Description ' Deposit Additions — 1.387.02 12-01 ' Deposit -- 336.25 12-01 ' Deposit -- 281.79 12-01 ' Deposit -- 268.24'-� 12-01 12-05 ' Deposit ' Deposit 96.06%0000� 636.87 12-12 Deposit --• 3.289.32 ve 184 • J f N•..NN.• •N.•.. M •CC •: FDICG UA:OPPOATUNITY NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION -•'-- ""'•'-"• .ENDER ;;at zv-zvw.vidank.com 1 B� LA QUINTA HIGH SCHOOL AIR FORCE JUNIOR December 29, 2000 DAILY BALANCES Date Amount Date VALLEY INDEPENDENT BANK Amount Date Page 2 of 2 0008508275 Amount 1 1-30 1,837.32 12-05 4,645.77 12- 14 4,300.48 12-01 4,087.14 12-07 3.145.77 12-20 4,279.79 12-04 4.008.90 12-12 6,435.09 185 C ix"t Thank you for banking with Valley Independent Bank IC I M • NNWM •Nr•N M 1•{C I EOUAIOPPORTUNITY NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION FD`I""' LENDER ATTACHMENT 4 o� OF CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT' FISCAL- YEAR 01-42 Name of Organization: FRIENDS OF THE jA QIITNTA sro cFXTIRR Amount Requested: t42000. Contact Person:— ROB ERT ALCAI.A, PRESIDENT Mailing Address: P•o. BOX 1504 City: LA QIInNrA State: CA Zip Code: o7753 Phone 'No.: (760) 564-0096 501 (c)3 taxpayer I.O. Number: 33-0261511 Date Submitted:2 S2?"/ Applications will receive consideration without discrimination because of race, color, religion, sex, sqe, national origin or disability. 186 C.- 2 0 COMMUNITY SERVICES GRANT APPLICATION !Must be typed) 1. What is the overall purpose or goal of your organization? 'ice JUISE f=S ]MR FURNT SHINE TES THAT WILL ENHANCE THE LA OUINTA SENIOR CENTER AND TO PROVIDE SCHOLARSHIP ASSISTANCE TO IOW —INCOME SENIORS 2. How long has your organization been in existence? 10 Years Months 3. Describe in general the activities or services of your organization: SERVICES .ARE ::VARIED ::ACCORDING TO THE NEEDS OF THE COMMUNITY. 4. How many people does your organization currently serve? No,, of Youth so No. of Adults No. of Seniors C THESE FIGURES REFLECT ANON DUPhIGATED - NUMBER OF ' PAART�ICIPANTS .; SERVED IN :7� � FISCAL YEAR 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 500 No. of Adults No. of. Seniors 12,000 6. How many people served this Fiscal Year will be la Quints residents? No. of Youth 5og. No. of Adults No. of Seniors_ 7,500 7. How many paid employees/volunteers does your organization employ? Full time employees 0 Part time employees 0 Volunteers 7 8. Describe how your organization is managed and governed. THIS ORGANIZATION IS MANAGED AND GOVERENED BY AN ELECTED BOARD OF DIRECTORS WHICH INCLUDE FIVE ELECTED OFFICERS AND TWO BOARD MEMBERSe DIRECTORS ARE ELECTED FOR A TWO-YEAR TERM. 187 9. Please provide information on your Executive Board members or contact person: Imams! Home Ad rnss Phone SEE ArMCMMT ' 1' 10. What is your annual schedule of events, and during what months does your organization operate? OUR_SCHEDULE OF EVENTS CONFORMS TO AND SUPPORTS ACTIVITIES AT TSE LA QUINTA SENIOR CENTER. TIE ORGANIZATION OPERATES 1'WELQE MONTHS OF THE YEAR. 119 Do you charge admission, membership fee, dues, etc.? XXXX Yes No If yes, please describe: REGULAR HMERSHIP IS $5.00' 'ANWALLY - . SUSTAINING' MEMBERSHIP IS $ 25 . ANNUALLY - LIFE KMERSHIP IS $100 . - u,_:�� 1 z, What are your other sources of revenue for this funding year? o�rce Amount DONATIONS AND MEMBERSHIPS $1315. Total Needed 907500. Total Received S 1315. Balance Z 6185. kF*,Xd,*P,-1 13. Amount of moray requested from tha City of Le CluintaT $.A,,=. '14. Has your organization been funded by the City of le Quints previously? xx Yes � No It yes, whin _n1993-94 Amount received $3,328. 15. Please provide the name and address of the bank in which the organization a funds are kept: DOWNW SAVINGS, 41A QUIM BRANCH, 78-435 HIGHWAY 111, LA QUINTA, CA 92253 MERRILL LYNCH, 74-800 HIGHWAY 111, DWI" WELLS, CA 92210 16. Please provide the name and title of those individuals authorized to sign on the orpanizetion'= account (must provide &t least two individuals): Name: Title: SEE A1TArr ' 2' 117. Please. provide, as an attachmentg COPies of p the test three months bank Statements as well as the fast year's December bank statement of the organiz6tion's checking and savings account. (SEE ATTACHMENT) (3) 18. Need Statormnt. Clearly and plainly state the specific, detailed reason o r need for the requeste .,e d. funds and how these funds -will be used if awarded. TV AWARnFn _ THE AF PLIED TO THE COST OF PAINTING A KURAI ON THE BACK WALL OF THE STAGE IN THE SENIOR CENTER'S ]MULTI -PURPOSE ROOM. THE RURAL WILL ENHANCE T APP CE OF THE STAGE, PORTRAYING THE HISTORICAL PAST AND E% LIFYIHG THE. G800Fr_= CITY OF LA QUIM 199 Goal Statoment, indicate who will benefit from the use of these funds, and how they will benefit, AS A PUBLIC BUILDING, THE NUML WILL SCE Tgg Ov 1,,%ALL APP &RANCE OF THE SENIOR CENTER AND BE ANOTHER EXAMPLE OF THE CITY' S ASIS OF ART IN PUBLIC PLACES TO BE ENJOYED BY ALL WHO USE AND VISIT THE C 20. attach a copy of your Program 0 o�atin 8u ATTACHMENT 4 Oporating drat for the current year. 21. Non-profit organizations must attach a co of copy the organization'a current IRS Form 990, ATTACmENT s 190 40� . 'June 2001 Friends of the La Quinta Senior Center Board Member Address List Robert Alcala, President 51470 Avenida Carranza La Quinta, Ca 92253 Telephone: 564-5367 FAX: 564-5367 (call first) e-mail bktn69a ar,aol.com Fred Mosher, Vice -President 44-440 East Sundown Crest Drive La Quinta, CA 92253 Telephone:. 345-6592 FAX: 772-1777 e-mail hfredmosherar,webtv.net Richard Dahl, Treasurer 48-556 Via Amistad La Quinta, CA 92253 Telephone: 771-0458 FAX: e-mail jcdahl(a@,msn.com. Sally Redewill, Secretary 53-835 Avenue Mendoza La Quinta, CA 92253 Telephone: 771-3815 FAX: e-mail readysal(i aol.com Joan Forest, Board Member Palm Lake Villas 43376 Cook Street - #213 Palm Desert, CA 92211 Telephone: 862-9098 FAX: Dane Hooper, Board Member 78-620 Avenida Tujunga La Quinta, CA 92253 Telephone: 564-1976 FAX: e-mail gr8danehoo ar,cs.com Gena Smith, Board Member 77-912 Michigan Drive Palm Desert, CA 92211 Telephone: 345-1976 FAX: e-mail jsmith7727 ar,aol.com 191 ADDRESS.WPD ATTACHMENT 2 1 - June 2001 Friends of the La Quinta Senior Center Board Members authorized to sign on organizations account Robert Alcala, President 51-470 Avenida Carranza La Quinta, Ca 92253 Telephone: 564-5367 FAX: 564-5367 (call first) e-mail bktn69a is aol.com Fred Mosher, Vice -President 44-440 East Sundown Crest Drive La Quinta, CA 92253 Telephone: 345-6592 FAX: 772-1777 e-mail hfredmosher a- ,webtv.net Richard Dahl, Treasurer 48-556 Via Amistad La Quinta, CA 92253 Telephone: 771-0458 FAX: e-mail 1cdahlAmsn.com Sally Redewill, Secretary 53-835 Avenue Mendoza La Quinta, CA 92253 Telephone: 771-3815 FAX: e-mail readysal ar,aol.com 192 FRIENDS BAND AUTHORIZATIONS-Ol .wpd A a s a A a v JLil • iLA I Z LA QUINTA BRANCH VOWNEY bAVING� 78-435 HIGHWAY 111 STATEMENT DATE LA QUINTA CA 92253 01-28-2001 PHONE 760-564-6661 PREVIOUS STATEMENT DATE 06-28-2001 PAGE 1 OF 1 FRIENDS OF THE LA QUINTA SR CTR PO BOX 1504 LA QUINTA CA 92253 j Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop by and visit your local Branch Manager, call us at 1-800-259-6199 or apply online at downeysavings.com. .Hurry: Apply today, before interest rates go back up. CHECKING ACCOUNT NUMBER 36-520044lm4 YEAR-TO-DATE INTEREST $000 PREVIOUS STATEMENT BALANCE 06-28-2001................................. $19280*83 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 0 DEPOSITS AND OTHER CREDITS TOTALLING ........................ .00 INTEREST PAID THIS STATEMENT PERIOD.........,,, .00 3 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 43.89- -------------- ENDING STATEMENT BALANCE ............................................... $1,236.94 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 331 07-10 12.51 333 07-13 9.55 332 07-13 21.83 DAILY BALANCE DATE AMOUNT DATE AMOUNT �.-.n7-ln I oco 12 #1 - --- ^ =1 in ^ . I 754M HIGHWAY 111 LA C INTA CALIFORNIA 9= #AU40 L- ,go 3 2 2 270356,:365 20044 &4116 19236994 193 g_XT STATEMENT. 111 1-800-936-9639 ASPOV vv.r •.vv VVJ # VV V V LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 FRIENDS OF THE LA QUINTA SR CTR PO BOX 1504 LA QUINTA CA 92253 DOWNEY SAVING STATEMENT DATE 08-28-2001 PREVIOUS STATEMENT DATE 07-28-20Q1 PAGE 1 OF 1 Home loan interest rates are low. Refinance NOW for a lower interest rate orbuy that new home you've been considering. Stop b and visit your local Branch Manager, call us at 1- 8F - 259 - 6199 or a ply - online at downeysa ' com. Hurryl Apply today, f bare interest rates - go bac up. CHECKING ACCOUNT NUMBER 36-5200441-4 YEAR-TO-DATE INTEREST $000 PREVIOUS STATEMENT BALANCE 01-28-2001, 0000 000000.....:......o*i0g.... $19236*94 SUMMARY OF TRANSACTIONS ON'THIS STATEMENT 0 DEPOSITS.AND OTHER CREDITS TOTALLING,-,,,...... .00 INTEREST'PAID THIS STATEMENT PERIOD .00 0 CHECKS AND O,OTHER DEBITS TOTALLING:.......... .00- ENDING STATEMENT BALANCE....... $19.236*94 �0 ?/,00 CVe-77 /00. 00 194 FIND US ON THE WEB AT HTTP://WWW.DOWNEYSAVINGS.COM * GAP IN CHECK SEQUENCE # THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT. If your ATM, ATM Plus Visa or Access To Cash card is lost or stolen: Call 1-800-936-9639 ASP085 �036.73 .003.673 0--.-__-- LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 FRIENDS OF THE LA QUINTA SR CTR PO BOX 1504 LA QUINTA CA 92253 DOWNEY SAVING; STATEMENT DATE 09-28-2001 PREVIOUS STATEMENT DATE 08-28-2001 PAGE 1 OF 1 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop b and visit your local Branch Manager, call us at 1- 8 0 - 259 - 6199 or apply online at downeysavings.com. Hurry! Apply today, before interest rates go back up. CHECKING ACCOUNT NUMBER 36-5200441-4 YEAR-TO-DATE INTEREST $000 PREVIOUS STATEMENT BALANCE 08-28-2001................................. $19236*94 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 1 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 231.00 INTEREST PAID THIS STATEMENT PERIOD ......................... 900 3 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 171.23- -------------- ENDING STATEMENT BALANCE ............................................... $1,296*71 DEPOSITS -AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 08-30 231.00 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT '�- no-nA inn nn 'A14f; n4-nf 25.00 FRIENDS OF LA QUINTA 2-93 SENIOR CENTER 334 78-450 AVE. LA FONDA P. 0. BOX 1504 1 LA QU I . 92253 • C 90-7035/3222 — C.. 41.- - © DOWNEY SAVINCS - AND IONY AiSOCOJIO N LA OUINTA OFFICE 78435 HIGHWAY 111 LA OUINTA, CALIFORNIA 921153 .01 1•3 2 2 2?03S6136S 200 �, �, Its t, p �. t, - ti ;3 , L 0Q Gge AMOUNT 1,296.71 NEXT STATEMENT. :al1 1-800-936-9639 195 C.- 3 0 M v V L M m p� M m m �CO2 Ci 3 1• a CO) 0 7 r► O � 7"mob �G < :r o> �• � : •°.� aD IE o �. -t o. n =640c0 �.o�,m>> 0�7n� mC-•iw cre '0 c IE7 _�?og; a oo3=c 0 �0ro Ow CL 0 0 da -��• - n Nomit ?. 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CHECKING ACCOUNT NUMBER 36-5200441-4 YEAR-TO-DATE INTEREST $000 PREVIOUS STATEMENT BALANCE 11-28-2000.000000#00 ..................... SUMMARY OF TRANSACTIONS ON THIS STATEMENT 3 DEPOSITS AND OTHER CREDITS TOT _ INTEREST PAID THIS STATEMENT F 2 CHECKS AND 0 OTHER DEBITS T, ENDING STATEMENT BALANCE................. _ DEPOSITS AND OTHER CREDITS DATE POSTED 11-29 12-15 CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID AMOUNT 430900 190.00 AMOUNT U� CHECK UHIr- NUMBER PAID FRIENDS OF LA QUINTA 2-93 314 SENIOR CENTER 78-450 AVE. LA FONDA �j`� P. 0. BOX 1504 /��'�/ 90-7035/3222 t 1.A QUINTA, CA 92253 • G 67 ODOWNEYSAVINGS AMA LA OUINTA OFFICE 76435 HI �' LA I LIFORNIA 9M). �/ �/ ,� .i �' ✓" C' ��'�v1 t; 1:3 2 2 270356l:365 200lL,t, Ztill" 03 1�- - $863.32 701.00 1 000 j 201.54- 1,362.78 AMOUNT 81.00 1 1 AMOUNT 183.75 AMOUNT 1,091.78 1,362.78 202 U. t NEXT STATEMENT. all 1-800-936-9639 •° Z d W W V N cm 4 O! 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C3 OU W A U � aC a�•- c O C W L c cm 0 —_ c0 to W � OOO 3 how W ad EM >'m� a =tY>3ococ,p0a oll�E � OLE O CM o Attachment No. 4 FRIENDS OF LA QUINTA SENIOR CENTER 2001 OPERATING BUDGET Year to Date, September 2001 (Rounded to Newest Dollar) ASSETS CASH 12/31/2000 Projected Year To Date Merrill Lynch $ 251291 $ 231291 $ 24,746 Downey Savings 11363 653 11297 Total $ 261654 $ 231944 $ 261043 INCOME Projected Year To Date Memberships $ 11000 $ 830 Donations 11000 504 Interest 17000 868 $ 31000 $ 21202 LIABILITIES OPERATING COSTS Projected Year To Date Office Supplies $ 500 $ 265 Table Decorations 150 78 Recognition Board 250 189 Scholarships 500 - Checking 310 300 $ 11710 $ 832 SPECIAL PURCHASE Projected Year To Date Allocated $ 41000 Digital Camera $ 635 Art Festival Posters 475 Projection Screen 663 Miscellaneous 216 $ 41000 $ 11989 Gain(Loss) $ (29710) $ (619) 204 3 OMB No. 1545-0047 Form Return of Organization Exempt From Income Tax Under section 501(c) of the Internal Revenue Code (except black lung benefit trust or private foundation) or section 4947(a)(1) nonexempt charitable trust Department of the Tremoy Internal Revenue Service I Note: The organization may have to use a copy of this return to satisfy state mporti A For the 1994 calendar year, OR tax Zear period beginning , 1994, and ends Please use IRS label or C Name of organization • A S"U06r ctoov-�_ 8 Check W. ❑ddr Ch" of aess ❑ ktitial return ❑ Final return Print or a" Number and ireet (or P.O. box if mail is not delivered to street address) P o . sQ Room/suite ❑ Amended return (required also for State reporting) In"truce oorm ity, town, or post office, state, and ZIP code �p �.�0•.. 9g94 This Form Is Open to Public ,19 D-Employer identification number 3 t E state registration number F Cht G Type of organization-0- ❑ Exempt under section 501(c)( ) 4 (insert number) OR ► 0 section 4947, Note: Section 501(c)(3) exempt organizations and 4947(a)(1) nonexempt charitable trusts MUST attache com H(a) Is this a group return filed for affiliates? . ❑ Yes ❑ No 1 It either box in H is cl exemption number (G (b) If "Yes," enter the number of affiliates for which this return is filed:.► J Accounting method: (c) Is this a separate return fled by an organization covered by a group ruling? ❑Yes ❑ No ❑ Other (speclM a K Check here ► g if the organization's gross receipts are normally not more than t25.000. The organization need not file a a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return. Note: Form 990•EZ may be used by organizations with gross receipts less than $100,000 and total assets less tl U Statement of Revenue, Expenses, and Changes In Net Assets or Fund Balm 1 Contributions, gifts, grants, and similar amounts received: a Direct public support 0 la b Indirect public support 19 1 1 b c Government contributions (grants) 1 c d Total (add lines la through 1 c) (attach schedule —see instructions) (cash $ noncash $ 2 Program service revenue including government fees and contracts (from Part VII, line 93) 3 Membership dues and assessments (see instructions) , 4 Interest on savings and temporary cash investments . 5 Dividends and interest from securities 6a Gross rents 6a b Less: rental expenses . . . . . . . , , , , , , 6b c Net rental income or (loss) (subtract line 6b from line 6a) , 7 Other investment income (describe ► 8a Gross amount from sale of assets other pU securlues (s) other than inventory .. . . . . . . . . Sa b Less: cost or other basis and sales expenses. 8b c Gain or (loss) (attach schedule) . 8c d Net gain or (loss) (combine line Sc, columns (A) and (B)) •. • 9 S • I t d t' 't' tt h d 1 ' t t' &A� 1 U• tI pecla even s an ac Ivl les (a ac sc h e u V see ins ruc Ions). a Gross revenue (not including $ of contributions reported on line 1 a) .. , 9a b Less: direct expenses other than fundraising expenses 9b c Net income or (loss) from special events (subtract line 9b from line 9a) 10a Gross sales of inventory, less returns and allowances 10a b Less: cost of goods sold 10b ............ c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a) . 11 Other revenue (from Part VII, line 103) . . . . . . . . . . . . . . . . 12 Total revenue (add lines 1 d, 21 31 49 5, 6c, 7, 8d, 9c, 10c, and 11) . . . . 13 Program services (from line 44, column (B)—see instructions) . 14 Management and general (from line 44, column (C)—see instructions) . 15 Fundraising (from line 44, column (D)—see instructions) . ••- 16 16 Payments to affiliates (attach schedule —see instructions) . . 17 17 Total expenses (add lines 16 and 44, column (A)) . . . . . . 18 Excess or (deficit) for the year (subtract line 17 from line 12) . 18 19 19 Net assets or fund balances at beginning of year (from line 74, column (A)) . 20 Z 20 Other changes in net assets or fund balances (attach explanation) . 21 Net assets or fund balances at end of year (combine lines 18, 19, and 20) 21 For Paperwork Reduction Act Notice, see page 1 of the separate instructions. Cat. No. 11282Y 707 + 16_i•U0 1 rl .1 • t1 U +- 1._) 0Ui- 115•0t)+ 445•65+ 426•00+ 2029191 * 63o 3 *89+ 45 •'l5+ 45.50+ 47 •79+ 50•2 + 54 • 8.3+ 56•j4+ 55 • 4'1+ 51•91+ 41 • 3 8 + 44 21 )!}96.4�� 0 u�. Form 990 (1994) L' 4 V Form 990EZ o 6. ,ems -„so Dgxw ent of the Trssstxy i nis corm is Open to Public Stde regstration number Enter four -digit group exemption rw mnhm lrIZM F Check type of anizatioN—Exempt under section ► [] 501(c) insert number) OFF ► ❑section 4947(ax1) charitable trust G Check ► ❑ If exemption application pending. H Check ► (] if address changed. 1 ting method: ❑ Cash ❑ Accrual ❑ Other ► J Check ► V if the organisation's gross receipts are normally not more than $25,000. The. organization need not file a return with the IRS; but ii the organization _ received a Form 990 Package in the mail, the organization should file a return without financial data Some states require a complete return. K Enter the organization's 1992 gross receipts (add back lines 5b, 6b, and 7b, to fine 9) . , , , , ► $ N $100,000 or more the organization must file Form 990 Instead of Form 996EZ. Statement of Revenue Expenses, and Changes in Net Assets or Fund Balances 1 Contributions, gifts, grants, and similar amounts received (attach scheduleseeinstructions) . 1 2 2 Program service revenue . . . . . . . . . . . . . . . . . . . . . . . . 3 Membership dues and assessments (see instructions) 3 4 Investment income . . . . , . . , , , , , ., , , 4 5a Gross amount from sale of assets other than inventory . 5a b Less: cost or other basis and sales expenses . . 5b $ c Q c Gain or (loss) (line 5a less line 5b) (attach sc a 6 Special events and activities attach sch a --see instruction ( s) a Gross revenue (not including $ of contribution reported online 1) . , . , , , , , , , , , 6a b Less: direct expenses . . . . . . . , , , , , , , , 6b 5c c Net income or (loss) (line 6a less I e 6b) . . . . . . , , , , , , , , 6c 7a Gross sales less returns and allo ances . 7a b Less: cost of goods sold . . . . . . . . 7b c Gross profit or (loss) (line 7a less I e 7b) . . . , 8 Other revenue (describe ► ) 9 Total revenue (add lines 1, 29 39 41 6c, 7c, and 8) ► 7c 8 9 10 Grants and similar amounts paid (attac hedutts* 10 11 11 Benefits paid "to or for members . . . . eD C 12 Salaries, other compensation, and employee 13 Professional fees and other payments to indepen ntractors 12 13 14 FL 14 Occupancy, rent, utilities, and maintenance . . . , 15 Printing, publications, postage, and shipping . . is 16 16 Other expenses (describe ► 17 Total expenses add lines 10 through 16) , . A , ► 17 m e1 18 Excess or (deficit) for the year (line 9 less line 17) . , , , , , , , , 19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with end -of -year figure reported ' on prior year's return) . . . 18 r0ox 19 20 Z 20 Other changes in net assets or fund balances (attach explanation) . . . 21 Net assets or fund balances at end of year (combine lines 18 through 20) (must a zee with line 27, column (B . .0 rJ2, Balance Sheets —If Total assets on line 25, column (6) are $250,000 or more, Form 990 must be filed instead of Form 990EZ. Y4 Beginning of year 1 (B) End of year 22 22 Cash, savings, and investments . . . 23 . . . . 23 Land and buildings . . . . . . . . . . . . . 24 24 Other assets (describe ► 25 25 Total assets . . . . . . . . . . . . . . . . . . . . . . . . 26 26 Total liabilities (describe ► ) 27 Net assets or fund balances column B must a zee with line 21 27 For Paperwork Reduction Act Notice, see page 1 of the 'separate instructions. Cat. No. 106421 Form 99 E 2 INTERNAL REVENUE SERVICE DtliAUfi Dilt[GfOR -Z CUPANIA CIRCLE MONTEREY PARK, CA 9173+ Date BAN 241993 FRIENDS OF THE LA QUINTA SENIOR CENTER 54 690 AVENIDA RAMIREZ LA OUINTA. CA 92253 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 33-0261511 Contact Person: JULIE Y CHAN Contact Telephone ' Number. (213) 725-6619 Accounting Period Ending: June 30 Form 990 Re qui red : yes Addendum Applies: no Based on information supplied, and assuming your operations will be as stated in Your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi ). If your sources of support, or your purposes, character, or method of ooeration changes please let us know so we can consider the effect of the cnange on your exempt status and foundation status. In the case of an amend- ment to Your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your nave or address. As of January 19 1984, you are liable for taxes under. the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chanter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have any questions about excise, employment. or other Federal taxes. please let us know. Donors may deduct contributions to you as provided in section 170 of the Code. Beauestse legaciess devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the aoolicable provisions of Code sections 2055, 2106, and 2522. Contrioution seductions are ai=owaole to donors only to the extent that their contributions are gifts, with no consideration received. Ticket pur- cnases and similar payments in con, . iunction with fundraising events may not 207 C4� et ter 94 7 r DO /CG - 2 • FRIENDS OF THE LA QUINTA SENIOR necessarily qualify as deductible contributions, depending on the circum- stances. See Revenue Ruling 67-2466 published in Cumulative Bulletin 1967-2, on page 104, which sets forth guidelines regarding the deductibility, as chari- table contributions. of payments made by taxpayers for admission to or other participation in fundraising activities for charity. In the heading of this letter we have indicated whether you must file Fora 990. Return of Organization Exempt From Income Tax. .If Yes is indicated, you are required to file Fora 990 only if your gross, receipts each year are normally more than $25.000. However, if you receive a Form 990 package in the nail, please file the return even if you do not exceed the gross receipts test. If you are not required to file, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25.000 or less, and sign the return. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $10 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However. the maximum penalty charged cannot exceed $5,000 or 5 per- cent of your gross receipts for the year, whichever is less. This penalty may also be .charged if a return is not complete, so please be sure your return is complete before you file it. You are not required to file Federal income tax returns unless you are sub;ect to the tax on unrelated business intone under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T. Exempt Organization Business Intone Tax Return. In this letter we are not oetermining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number Was not entered on your application, a nuFtoer will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we have indicated in the heading of this letter that an addendum applies. the enclosed addendum is an integral part of this letter. Because this. letter could help resolve any questions about your exempt status and foundation status. you should keep it in your permanent records. 208 41 Letter 947k D0!0'G -3- FRIENDS OF -THE LA QUINTA SENIOR If you have any questions, please contact the person whose name and teleohone number are shown in the heading of this letter. Sincerely yours, Michae J. Quinn District Director 209 Letter ?47 (DO CG %) 00T-25-2001 THU 01:20 PM J. AOSLS & ASSOCIATES 18/25/2882 14:17 276117771231 760 771 3435 LQ SIT, SERVIM ATTACHMENT 5 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 01.02 Name of Organization: --V-FTERANS,.QF MREIGN WARS A nU I NT-amA COST No. 855 Amount Requested: IN -KIND SE�R�VI CES ONLY USE OF LA �UINTA SENIOR CEN Contact Person: ROB E RT TYL E R Malting Address: 44-21 5 VE_ pity; LA oU I Mate.CA ZIP Code. _ Phone No,: _ 501(03 Taxpayer I.D. Number: 91- 209 5974 Late Submitted: OCTOBER 26, 2001 Applications will reoivs consideration without discrimination because of race, color religion, sex, aj;9, national origin or disability, R) OCT-25-2001 THU 01:21 PM J. AEELS � ASSOCIATES 10/25/2002 14:17 17607771231 760 771 3435 LQ COM"ITY SERVICE P, 03 PACE 03 COMMUNITY SIERVlCES GRANT APPLICATION (Must be id 1. What is the o'v$raii ass Pure or goal of your organization? Fraternal Service Organization, focused on the needs of and services to overseas veterans and their de endent p s. To promote Americanism through a ucation in a • p rio ism an cons ructive Lila I 2m How long has your oroenizstion be en in existence? 1 Years Months National: 100 years. Local Post Chartered in —_Rovember ZOflO 3. Deeorlbe in general the activjties or a • erV�oea of y04i�' o��an�ett0n. Educate eligible veterans bf the avail able benefits at al 1 1 evel s of gout. Support local & regional patriotic events such -a-s—Me morial Day &Veterans Day. Support educational opportunities at the local school s. 4. How many people does your or anim4on cur a rantfy serve No. of Youth No. of Adults 74 0 No. of Seniors gJ/ 5. How many Peoplee do you intend to serve during' this Fiscal Year? No. of Youth No. of Adults 7 5 - 80 0 _ No. of Seniors 90/ 6. How many people served this Fiscal Year will be a La Quints residents. No. of Youth No. of Adults 50 0 - o No. of Seniors 50/ 7. flow puny paid arnpioyeas/volunteare does our organization � y Q Ntfon employ. NONE Full time ernplaye n Part time employees volunteers Y 8 DO$Cflbe how your organization is managed end � governed. Managed &governed in accordance with the established Rules and Regulations promulgated by the National and State VFW organizations. 211 L"'- 4 6 OCT-25-2001 THU 01:21 PM J. ABELS & ASSOCIATES 780 771 3435 P. 04 10/2b/2002 14:17 17687771231 LQ ITS+' SERVICE PAGE 84 9. Piea#e provide information an your Executive 8 rd member$ ntect person: Nom � Nem. add,. Phu= Mr. John Fleck Commander 48-425 Via Solana, L.0. 771-2544 Mr. Robert Tyler Quartermaster 44-215 Vi 11 eta Dr. L . 0. 345-2116 Mr. Jacques Abels Judge Advocate P.O. Bx 1 416 L.O. 564-4368 10, Whit is your etlnuai scheduls of events a ' or and during what months does your organization operate? Operation : Year-round Regular Meetings: First Wednesdav of each month. Other Special Events: As appropriate. 11. Do you charge admisefon. Membershi fee, , dues, etc.. Yes No If Year p1608e describe: Annual members pay $25.00 per ear, of which • y ch . 15.50 goes to ��lat� onal & State VFW organizations. 12. What are your other sources of revenue f . or this funding year? Lt Buddy Poppy Sales To be determined rt Total Needed $ I n-Ki nd only Rental f ee) Total Received Be le toe � OCT-25-2001 THU 01; 22 PM J, ABELS & ASSOCIATES 760 771 3435 P, 06 10/35/20l1 14:17 17687771231 LO C UNITY EZIWICE PAGE 86 19. 130e1 $to n mt. Indicate who will benefit from the use of these funds and Crow they will benefit. The direct beneficiaries of these monthly meetings will be the VFW members who live in La Quinta and adjacent communities. The secondary beneficiaries will be those needy veterans and their dependents wherever they reside, including the children in the VFW National Home for Children, in Eaton Rapids, MI. 20. Attech a copy of your Program Operating 8udpt for the Curren! yew. None has been established as yet. 21. Hon- aflt wVanbuyWns must attach a copy of the orguhitetion"o current IRS Fora 990. The National VFW organization operates under a Conqressional Charter as a non-profit organization. This was granted under"a special Veterans Service organization provision, Section 501 (c) (19). A "Croup Exemption" has been granted to the California VFW Department, under the National exemption. La Quinta post 855 is covered under the California '.'Croup Exemption". A request for an appropriate exemption certificate br this post has been requested, but has not yet been received. 213 LA QUINTA BRANCH DowNEY SAVINGS j 78-435 HIGHWAY 111 STATEMENT DATE LA QUINTA CA 92253 10-04-2001 PHONE 760-564-6661 PREVIOUS STATEMENT DATE -� 09-04-2001 � PAGE 1 OF 1 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 I Hoene loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop bv and visit your local Branch Manager, call us at 1- 860 = 259 -.6199 or a ply. online at �downeysav &COM. �—ti ail • 1 I?iteYUFO t?i "�- 3`at 5'" i3_'UaCK CHECKING ACCOUNT NUMBER 36-5342929-1 YEAR-TO-DATE INTEREST $goo PREVIOUS STATEMENT BALANCE 09-04-2001.................•............... $824*91 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 1 3 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 170.75 INTEREST PAID THIS STATEMENT PERIOD ....................... .00 I O C.HECKS AND 0 OTHER DEBITS TOTALLING.... ................... .00- ENDING STATEMENT BALANCE ............................................... $995.66 DEPOSITS AND OTHER CREDITS DATE POSTED 09.27 oTNER-.� w-- RED AMOUNT 21.00 DATE POSTED AMOUNT i Vfw Of The Us Prenote 09-19 38.00 Vfwlife Member Lm Payment 09-27 111.15 3 DAILY BALANCE DATE. DATE AMOUNT 09-19- 862.91 09-27 995.56 FIND US ON THE WEB AT HTTP://WWW.DOWNEYSAV.INGS-CON * GAP I N CH 214 `4' If your ATM, ATM Plus Visa or Access To Cash card is lost or stolen: Call 1-800-936-9639 0150M v. 003844 003844 p 1 LA QUINTA BRANCH DowNEY SAVINGS 78-435 HIGHWAY 111 STATEMENT DATE LA QUINTA CA 92253 09-04-2001 PHONE 760-564-6661 PREVIOUS STATEMENT DATE � 08-04-2001 PAGE 1 OF 1 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop b and visit your local Branch Manager, call us at 110 -0 8 - 259 - 6199 or apply online at downeysavin.9 com. _ �i-UA A . Walla j Toi G�1t 1 �... CHECKIiVG ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST $000 PREVIOUS STATEMENT BALANCE 08-04--2001................................. $709.91 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 2 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 127.00 'INTEREST PAID THIS STATEMENT PERiOO......................... .00 I CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 12.00-- ENDING STATEMENT BALANCE ..................................,............ $824o9l DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT QOSTEQ AMOUNT � 08-06 50.00 0TH*E R. C R ED T TS � Vfw Of The Vs Prenote 08-08 77.00 i CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID AMOUNT 260 08-13 :1.2.00 oanr eai.nncE DATE AMOUNT CHECK DATE NUMBER PAID AMOUNT DATE AMOUNT 08-06 759.91 08-13 824.91 08- 08 836.91 I I 215 FIND US ON THE WEB AT HTTP : / /WWW . DGWNEY SAV I NGS . COM * GAP IN CHECK SEQUENCE THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT. If your ATM, ATM Plus Visa or Access To Cash card is lost or stolen: Call 1-800-836-8838 �� LA QUINTA BRANCH 76-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 750-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 DOWNEYSAVING, STATEMENT DATE 08-fl4-20U1 PREVIaUS STATEMENT DATE 07-03-2001 PAGE 1 OF 1 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. i Stop by and visit your local Branch Manager, call us at 800-259-6199 or a,p�1 _�online at downe v' _.�o�_ � urry. Apply -to3ay- , be ori�e interest rates g--�up.-- i CHECKING ACCOUNT NUMBER 36-53029290-1 YEAR-TO-DATE INTEREST $600 PREVIQUS STATEMENT BALANCE 07-03-2001................................. $722.30 SUMMARY OF TRANSACTIONS ON THIS STATEMENT I DEPOSITS AND OTHER CREDITS T07ALLING ........................ 15.00 .DATE AMOUNT DATE AMOUNT 0.7-20 7379'30 07=30 - .. 709,.9i 216 FIND US ON THE WES AT HTTP . //%WW . DOW'NEYSAVI`5 NGS . t_ * GAP IN CHECK SEQUENCE # THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT. If your ATM, ATM Plus Visa or Access To Cash card is lost or stolen: Cali i-ann-4saa- oaoao ..�._ DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE OGDEN UT 84201 VETERANS OF FOREIGN WARS DEPARTMENT 855 POST LA QUINTA PO Box 1416 LA QUINTA CA 92253 DATE OF THIS NOTICE: 01-25-2001 NUMBER OF THIS NOTICE: CP 575 F EMPLOYER IDENTIFICATION NUMBER: 91-2095974 FORM: SS-4 2916623072 0 FOR ASSISTANCE CALL US AT: 1-800-829-1040 OR WRITE TO THE ADDRESS SHOWN AT THE TOP LEFT. IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER (EIN) ._ Th r&--you far. --.your Fc;ryn-- s- ANP--iication for Emp-layer Identificatidn- Number (EIN). We assigned you EIN 91-2095914. This EIN will identify your business account, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. Use your complete name and EIN shown above on all federal tax forms, payments and related correspondence. If you use any variation in your name or EIN, it may cause a delay in processing and incorrect information in your account. It also could cause you to be assigned more than one EIN. Please use the label IRS provided when filing tax documents. If that isn't possible, use your EIN and complete name and address shown below to identify your account and to avoid delays in processing. VETERANS OF FOREIGN JARS DEPARTMENT OF CALIFORNIA 855 POST LA QUINTA PO BOX 1416 LA QUINTA CA 92253 If this information isn't correct, please correct it using page 2 of this notice. Return it to the address shown so we can correct your account. If you want to apply to receive a ruling or a determination letter recognizing your organization as tax exempt, and have not already done so, you should file Form 1023/1024, Application for Recognition of Exemption, with the IRS Ohio Key District Office. Publication 557, Tax Exempt Status for Your Organization, is available at most IRS offices and has details on how you can apply . 217 OCT-25-2001 THU 01: 22 PM J, ASELS & ASSOCIATES 113/25/2061 14:17 17087771231 760 771 3435 W COMMUNITY SERVICE P, 05 PAW eS 13. A nncurlt of rri o ryeV r equgGt9d from the Qty of La Quinta? • (Monthlyuse of $ In -Kind onl rental fee the La Ouinta Senior ) 14v wga our or Center) Y ganization been funded by the City of La Quints pravlously? x des No If Yea, when 2000 - 2001 amount r000ved I n-kind only Rental fees IS- Pease Provide the r�arne and address of the bank in which the or anizatia ' f u nis are kept; n s Downey Savings &Loan Association La (1 .uinta Branch, 78-435 Hiway 111 P'Isaae provide the Henna and title o . f those individuals authorised to sign an the organizations account (must provide p at least two individuals): Name: TitleI Robert T . Tyler Jacques Abels Joseph Mulleneaux Quartermaster Judge Advocate Senior Vice Commander 17. Please provide, as an attachment, coo ies of the e iaat three months bank statements as well as the last years December bank stateme � of the or aniiati on a checking and savings account. 18, NeW Statement. Clearly and plalnfy state the s scific detai e P ! d rOeson or Head for the requestad funds and how these funds will bs used, if awarded. Continued use of the La Ouinta Senior Center as a meet' inq place for La Quinta Post No. 855. Current schedule is the 1st Wednesday of each month, from 7:00 to 8:00 PM. (Need facility open approximately • p pp oximately 1�0-minutes before start of meeting.) Anticipate from 15 to 40 • attendees per meeting. 218 8-08-2001 THU 02 : �00 FM I ASELS & ASSGS I ATES 760 711 3435 P. 0 i 02/88/2001 12:30 17607771231 LO COMMUNITY SERVICE PAGE el .. CITY of LA QUINTa ,��;�•.�.: : SENIORCENTER FACILITY USE APPLICATION 11 ' `�. N V erne applicant• le Add has of Applicant: b�• 6. H by epplles for permission to u,ru: 1P141854 Check a ro GKy Zip - pp prlate fox iss�l MULTIPURPOSE ROOM 1200 seated 390 standing) Expected Attendence: C. . Q PATIO KITCHEN TIME TO Sk OPENED W STAFF; ,Z TIME' FVI;NT SE I 0 N. 00 TfME FACII`ITY pQORS l.Q K Z'16 EQUIPMENT NEEDED Ilncluded fn �entei Fee) Na, of Tables; O , C Ep. PURPOSE O� EVENT(Se S aril Na of Chairs. � Stipo, a YE'6 ,o�'.NO p M): RENTAL DATE RE UESTE4: W -W4V 1 000 46-5 f r;b r40ye ALTERNATE DATE: � C) EQUIPMENT AVAILARLF FOR RENT! 0 PubllC Address Systerh 0 Audio/Visual Equipment 0 Ice 0 Cotfsarn4kor C7 Piano -r- 3 vo 2- S Plemm check hems: Enunsinmem o YES l3 NO Alcohol Under 20% C) YES a NO (aser, Wine, Champagne) Decorations 0 YES 0 NO Staff Set Up Q YES o NO Staff Cisan up '0 YES o NO PLEASE MAKE CHECKS PAYABLE YO: CITY OF LA OUINTA STATEMENT OF INFORMATION AND AGREEMENT' have rssd ens fully understand the Senior Center Rental Policy and Procedures ffor the use of the Le Quinta Senior Center and the t#tme and conditions of use which are attached hereto and made a pan hereof and agree to all term' and conditlons set forth in said polleyl Further, I certify that the information submitted in this application is true and correct. I certify than I am autftorizad by my Organization to enter into this agreernent on their behalf. The undersigned further understands that this application Is approved only when approved by the City Manager or his designated representative. The undersigned sutes that to the post of his/her knowtpdgg, The City of La Quints property for the ui0 of which application Is hereby msas will tm used fpr the purpose stated above and that purpoee only, I understand any devlat{ons from stt policies, terms or conditions will ►scuff In closing down the promises and forfe(ture of oil foo+ and of fuiure.rights to the use at any City of LyOulnta property. 6iprnture of Reapona►bla Rent{np Pony: Print Ndm*: P.ydm. Phone: 7%f � �-L �v ►no phons7%%✓� � 3 Date: 2 � 7 ^C� J 21 qcj 777-w70jq � r, ATTACHMENT 6 0 0 v • �` ,, •s�;, INCORPORATED � 1� OF CITY OF LA* Q-- UINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 01-02 Name of Organization: La Qui nta High School Cheerleaders Amount Requested: $2499-00 Contact Person: Beth Ann Yamaq i sh i Mailing Address: 48-114 Call a Seranas City: La Quinta State: CA Zip Code: 9225_ Phone No.: 760 771-4374 501(03 Taxpayer I.D. Number: Date Submitted: October 29 , 2001 91-2159108 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 220 COMMUNTIY SERVICES GRANT APPLICATION 1. What is the overall purpose or goal of your organization? To provide spirit building activities that contribute to the healthy, supportive and interactive school culture. 2. How long has your organization been in existence? 6 Years _5 Months 3. Describe in general the activities or services of your organization: Cheerleaders create and boost school unity, morale and spirit, support athletic and co -curricular programs, along with competing regionally and nationally. 4. How many people does your organization currently serve? No. of Youth 2700+ No. of Adults 500+ No. of Seniors 100+ 3300+ How many people do you intend to serve during this Fiscal Year? No. of Youth 2700+ No. of Adults 500+ No. of Seniors 100+ 5. How many people serve this Fiscal Year will be La Quints residents? No. of Youth 2700+ No. of Adults 500+ No. of Seniors_100+ 6. How may paid employees/volunteers does your organization employ? Full Time employees 1 Part Time employees 3 Volunteers 40 7. Describe how your organization is managed and governed. We have a vice principal here on campus who oversees the one advisor/coach. The advisor/coach manages all the girls and heads the booster club which consists of 10 parent volunteers. 221 G56 8. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Beth Yamagishi Advisor/Coach 48114 Calle Seranas 760-7714374 LQ, CA 92253 9. What is your annual schedule of events, and during what months does your organization operate? Our team cheers from June to March. 10. Do you charge admission, membership fee, dues, Etc.? Yes X No Is yes, please describe: 11. Wi-at are your other sources of revenue for this funding year? We have been going various fundraisers including candy sales, catalog sales, auction, car wash, avon sales and donations. Source Amount Candy Sale $ 400.00 Auction $ 23 00.00 22Z is5i Total Needed $ 509000_ Total Received $ 4,000 Balance $ 469000 13. Amount of money requested from the City of La Quinta? $ 2499.00 12. Has your organization been funded by the City of La Quinta previously? Yes X No Is yes, when, Amount received 13. Please provide the name and address of the bank in which the organization's funds are kept: Downey Savings Indio CA 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Della Abril Title: Treasurer Alice Rivera Secretary 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. Our booster club was just started in October of 2001. Prior to this we used the school district to hold our account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. We have been invited by Universal Cheerleading Association along with 40 other cheerleading squads around the country to cheer at the NFL Pro Bowl in Hawaii. The honor was awarded to us after receiving an outstanding rating at camp this summer. We will be representing La Quinta High School, the City of La Quinta and our entire valley at this event. The cost of the event is $50, 000. 19. Goal Statement. Indicate who will benefit from the used of these funds, and how they will benefit. 223 . .... .. .. .. .:. v.. :: w:•v. ::.:. •. r.•::::v::.�r.•.:�::.;>.;::...:::�?:.�t•::iY.�:::::.�.:........... n.{v\...... .....x. .v .!t..4. n........ .......... .. :: %•:!fi. •.. ....... %S•).v :.:... ..... ... ..... ..... ..... .. .. aMarni Francisco - COMMUN`TIY SERVICES GRAN' APPLICATION.doc Pa e4 t. 9 :?Sva •y,: w •-.::r vv. a•: - 19. Goal Statement. Indicate who will benefit from the used of these funds, and how they will benefit. Th entire cheerleading squad will benefit by this once and in a lifetime opportunity. Along with the girls the community will also benefit by the positive advertising this event will cause. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. 224 INV' l J.7 - - 9 ram.. . . . _ .. , _ . . .. _ . INTERNAL REVENUE SERVICE OGDEN UT 84201 LA QUINTA HIGH SCHOOL CHEER DELLA G ABRIL 79-255 WESTWARD HO DR LA QUINTA CA 92253 NUMBER OF THIS NOTICE: CP 575 F EMPLOYER IDENTIFICATION NUMBER: 91-2159108 FORM: SS-4 2916604640 0 FOR ASSISTANCE CALL US AT: 1-800-829-1040 OR WRITE TO THE ADDRESS SHOWN AT THE TOP LEFT. IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER (EIN) Thank you for your Form SS-4, Application for Employer Identification Number (EIN). We assigned you EIN 91-2159108. This EIN will identify your business account, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. Use your complete name and EIN shown above on all federal tax fortes, payments and related correspondence. If you use any variation in your name or EIN, it may cause a delay in processing and incorrect information in your account. It also could cause you to be assigned more than one EIN. Please use the label IRS provided when filing tax documents. If that isn't possible, use your EIN and complete name and address shown below to identify your account and to avoid delays in processing. we LA QUINTA HIGH SCHOOL CHEER • BOOSTERS DELLA- G ABRIL LOHS CHEER BOOSTERS 79-255 WESTWARD HO DR LA QUINTA CA. 92253 If this information isn't correct, please correct it using page 2 of this notice. Return it to the address shown so we can correct your account. If you want to apply to receive a ruling or a determination letter recognizing your organization as tax exempt, and have not already done so, you should file Forth 1023/1024, Application for Recognition of Exemption, with the IRS Ohio Key District Office. Publication 557, Tax Exempt Status for Your Organization, is available at most IRS offices and has details on how you can apply . . 225 i; 6 0 'on for ld"fi- cd 53=4 ottr OFot sae by en . Art". i4xv IV%�ingrranrsea" Na Zs04" oe ram. of ft %WA" ► s 1br '�. T r�,� narr� !fN La iata Ai h School Cbeer BoostersTrade rtwne of a Own�e an rune 1) mar. ems. •es•. of rims 40 Ms mg adorM bavet 004r *0 w sum n" s• 8 s .odr.as 6► amerarn thorn adar�ws vn raift a ano 40 Same 10 C y, sts & aid 2node lb Cam. IML and Dp c�vde Ls Quiata , CA 92253 • cowq am scs wdc•re is Mated Riverside 7 �e of win Cpd *Too 90ma pato prar�oor. vwctt. Cr of ITiI� aay be �qu�d Oft " !e TYM of W" via* w* am OM4 pee Coamm F OAI& a►K A a 1bnk d Mbfy Wmw wW,, We acs *r *9 . c 0 Sok SW- s i 0 ��C3rPMFVI---- _ lan (Me0 + �vic. Corp' ❑ P Q RvAc E3 MoonM CAmd 13 oewr m poraear+ tsD 1► .: ❑ CAurch ar chcs�ch- wwljWled ❑ Faes�a�rva w, 11,11NOP. of W +aonprvdt ^ 6 *m GEN a appift ab K a ram the striae or R coun" Stsse fongn � 6�g 0in wbas b impovad now e R��ion for alpp�yin�i tth"* anl� om boO CM -8sr" p qmt ftwd ►�------ 0 Seed new bcXkms %Prcify tYPW ► cja"pd typill to ow :maRian lmpeopi rs" r bPq ► El PtocommWous sons oow+•n Hired (Cho* the boa and we rr+s tZi Q creme" s voI" IWOORY ► •. � Crowd • oen�on obn bah !2.4 _ } Jlher 10 am Ot�lirtlss st�'sed a sc tr +�• owt � bee bar :1 CfoWl A'Y� of aR�oA*ng jew het *---ccimllo 9I2S101 w rf3 12 Fbst dm w snrae'fs vmm PW ct w7 be pWiA `ft W7* YU4 RON: a Wpikg- I& + ceG anaor agile IiQM!ut *w at peis a SIM 07.1 Yew . pp � s+►�,,,� t2 �oretcs. Inc •:r,� a�oa�c aowe nvt A�pria�ItcA1 Nou�otd 13 Hipt�pt nc of .cr�io�.� cs o ' �0e. -40-. ow fto Can* w�rr�t er arry dky '�"O 14 _�1► irtstructlors-iop 11; is #0 p**W awft r -,ram,,• �ir,�;pr proe�xt are, no 'a'0'd'' 44c% or oK4m Solo' Please cheat an oae. 0 R�m W-m—oalp) ti To w��orr are most d the ' D Oeln;+r_x 10, �,-- ,ow appW !ov an ewq"w id m We e1 mom for 1* or any wher bLakw1w. Q 1►es 1� Ilb 1?a Has t*0 7b and I7s. Raft of ovo��'- t*Aa•Ys�' an sr+e 7 7a. vivo appRc orWs legal nec�fe end wv* #w to a mpo n an prior appcaoon. Itdil ma � bw I or 2 abo". -----4voowwo dote wlwrt ars! cipr Ird stare r+hse rice avpica�uon we: Rees. Erw pmvims 1 7 j4"m 3d,Aft &M shwa MW 6na. my. Pa) trey one zuw yrhwe rtswvrs Elt+c UNKoerec� t' O�vX &lar Mrr 1 hit aMmN ft Wimart ono too• to Gf cop sw e" s s troe crd Uapwt Srrirs tboIri s it W.— aol. aril 76 7718621 ft"" ,ww t* a "or ptu ara V4 s I ftm 00 I= "M "OAe m am For arldw um tovr* . for.POV*q Jlcx arty! Aeprlwork tteduRion dCt Pladoa sM pap 4. .omlb. sise mom *w a "Iv CIL Ho. Imsse Fang W4 Fe+. Za" TOTAL P.02 226 � 6 r J Dear Donor/Sponsor: The 2001/2002 Cheer Team from La Quints High School is presently working towards funding the upcoming school year's activities. All funds raised will be used to help defray the cost for cheer team activities, clinics, summer training camp, uniform/camp wear, and competitions for the 2001/2002 season. Your gift will help make the year a success. L.Q.11S. Cheer Team is establishing a strong tradition of excellence. Entering its seventh year in existence, the beer Team is under the new direction of Coach/Advisor Beth Yamagishi and consists of 40 girls. Given its expectations for a succesQ,ral year. Please fill in the blank srdce below to specify the amount of your donation. This form will serve W Your tax receipt and should be kept for your records. DONATION/SPOASORSHIP AMOUNT: Thank you so .n-tch for your contribution. We appreciate your support for our progrdujl• Beth Yarnagishi Coach/Advisor La Quirts High School Cheer Team 227 Desert Sands Unified School District C, f 79-255 Westward Ho Drive • La Quints, California 92253 (760) 772-4150 Fax (760) 772-4166 •Fax (760) 771-4171 LQHS Cheer Boosters By -Laws ,ARTICLE 1. PURPOSE The purpose of the LQHS Cheer Boosters shall be to provide and support a well. -rounded program ofcommunity activities and fundraising for our youth. The program works with parent representatives in our common endeavors, and encourages the interest, support, and. participation of everybody within our program. .ARTICLE II.. MEMBERSHIP Section I .Each parent or legal guardian., whose child is a member of the La Quinta High School Cheer Squad will become a member of the Boosters. Section 2. All officers and other persons officially engaged in the operation of the LQHS Cheer Squad become members and remain members until they cease active participation in the affairs of Boosters. Section 3. Persons or corporations contributing financial or in -kind aid to The LQHS Boosters shall be issued honorary membership in such form as determined appropriate by the Board. Contributing members or sponsors shall have no vote in the Boosters unless they are also qualified. members under Section 1 of this article. ARTICLE Ill .. MEETI.N G OF THE MEMBERSHIP Section 1. The annual meeting of the members shall be announced by mail at least 1. week prior stating the time and the location. as determined by the officers. The purpose of the meeting will be to elect the officers of the Board as prescribed in Article IV for the upcoming year. The members may transact such business as may properly come before them. Section 2. Special meetings of the members may be called by the president, or by any two officers. No business may be transacted at a special meeting except as specifically stated in the published notice of the meeting. Section 3. A notice stating time, place and business to be considered for each annual or special meeting shall be mailed to each officer and member at least 10 days prior to such meeting. Section 4. Members shall. have voting right to elect the officers of the board. Each member shall be entitled to one vote and must be present at the meeting on the day of the voting. All voting rights shall be equal. Section 5. If any meeting of the members is adjourned to another time and/or place, no notice of such adjourned meeting need be given other than at which the adjournment is taken. 228 e LQHS Cheer Boosters By -Laws The resident shall be the principal exeecutive officer of the Boosters and. shall Section 3. T p P P in gee supervise ervise and control all of the business and affairs. He or she shall preside at p of. the members and of the Board. He or she may be one of the two signers all meetings checks contracts or other official business for the organization as approved by the for Board. In general, he or she shad perform all duties incident of the office of the president y and such other duties as may be prescribed by the Board from time to time. IIn addition thereto the president shall.: .a.. Appoint the chairpersons and members of committees of the Boosters subject to approval of a majority of the Board. b. Have the power to invite persons not members of the Boosters to attend P regular or special meetings of the Board subject to the approval of the Board. c. Shall be a voting member of all committees. Section. 4. Vice-president , in the absence of the president or in the event of his or her inability or refusal to act, shall perform the duties of the president, and when so acting shall have all the powers of and be subject to all the restrictions upon the president. The vice-president shall. perform such duties as may be assigned to him. or her by the president or the Board. Section 5. The treasurer shall have charge and custody of and be responsible for all funds and securities of the Boosters; receive and give .receipts for monies due and payable to the Boosters and deposit all such monies in the name LQHS Cheer Boosters insuch bank as decided by the Board. In general perform all duties incident to the office of treasurer.. In addition, he or she shall submit a detailed statement for the preceding. fiscal year at the annual meeting of the members. He or she shall further submit a statement for the preceding month at each meeting of the board for approval. Section 6. The secretary shall keep the minutes of the meetings of the members and of the Board which are kept in a file. The secretary shallsee that all notices are given in. accordance with the provision of these by -laves or as required by law. He or she shall be the keeper of records: and in general perform all duties incident to the office of secretary. ARTICLE VI. COl INUTTEES Section 1. All committees shall be composed of a chairperson appointed by the president and a number of members as prescribed in these by-laws or if not prescribed as the president may appoint. Section 2. No committee shall have authority to create any indebtedness whatsoever, except on specific authority from the Board. To the extent that the general. jurisdiction of one committee overlaps that of another, the president shall define the duties of each. 229 '�� 4 4 COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Consideration to Award a Professional Services Agreement (PSA) to M.W. Steele Group, Inc. for Design of the Municipal Library, Project No. 2000-06 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: v CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On July 5, 2000, the City Council approved and adopted the Fiscal Year 2000/2001 through Fiscal Year 2004/2005 Capital Improvement Program (CIP). The Municipal Library is identified to receive funding for design during Fiscal Year 2000/2001. On July 17, 2001, the City Council approved and adopted the Fiscal Year 2001 /2002 through Fiscal Year 2005/2006 CIP. The Municipal Library is identified to receive funding for phase I construction during Fiscal Year 2002/2003. The following table represents the anticipated funding for the Municipal Library: FUNDING SOURCE FY 2000/2001 FY 2002/2003 ANTICIPATED FUNDING DIF - Library $525,000.00 $3,639,440.00 $4,164,440.00 As illustrated, $ 525,000 was approved to initiate the design of the Municipal Library in Fiscal Year 2000/2001, $3,639,440 is currently programmed to be available for phase 1 construction of the Municipal Library in Fiscal Year 2002/2003 for a total funding of $4,164,440. The following represents the currently approved Municipal Library budget for Fiscal Year 2000/2001: 230 SACommunity Services\CCRepo rts\CC.165.LibraryPSAOptions.wpd CATEGORY AMOUNT Administration: $55,000.00 Design/Engineering: $470,000.00 TOTAL: $ 525,000.00 As illustrated, the amount of $470,000 is currently available for design of the Municipal Library. As of September 30, there was $772,733 available in the Library Development Impact Fee fund. CHARTER CITY IMPLICATIONS: Construction for the Municipal Library is currently proposed to be funded with 100% locally generated developer impact fees. The City of La Quinta is not required to advertise the proposed improvements with prevailing wage requirements. Costs savings may be realized during the construction phase of the project. BACKGROUND AND OVERVIEW: On July 5, 2000, the City Council approved and adopted the Fiscal Year 2000/2001 through Fiscal Year 2004/2005 CIP. The Municipal Library is identified to receive funding for design during Fiscal Year 2000/2001. Specifically, the following scope was approved: "Design of 20,000 square foot facility. The proposed library will be constructed in phases. The first phase anticipates a 10,000 square foot facility to be constructed within the Civic Center Campus in Fiscal Year 2003/2004. Additional phases will be constructed when the need occurs and funding is available." On April 17, 2001, the City Council approved the distribution of a Request for Proposal (RFP) for Architectural Design and appointed a consultant selection committee. The consultant selection committee consisted of the following individuals: Mayor Pro Tern Stanley Sniff Councilmember Don Adolph Tom Hartung, Building and Safety Director Jerry Herman, Community Development Director Dodie Horvitz, Community Services Director Chris Vogt, Public Works Director/City Engineer 231 Nick Nickerson, Contract Project Manager 0or S;\Community Services\CCReports\CC.165.LibraryPSAOptions.wpd On June 1, 2001, the City of La Quinta received proposals from the following seven design firms: CARDE-TEN Architects Gruen Associates Kroh/Broeske Architects, Inc. Ruhnau Ruhnau Associates Stewart, Romberger & Associates M.W. Steele Group, Inc. Walling & McCallum Limited On June 11, 2001, the consultant selection committee short listed the following firms and scheduled formal interviews: Walling & McCallum Limited Kroh/Broeske Architects, Inc. Gruen Associates M.W. Steele Group, Inc. Formal interviews were conducted on July 6, 2001 and M.W. Steele Group, Inc. was unanimously selected by the consultant selection committee to begin contract negotiations. On September 26, 2001, the consultant selection committee formally met with M.W. Steele Group, Inc. (Architect) for the purpose of finalizing the Architect's proposed design fee. A detailed summary of the fee negotiation process is presented as Attachment 1. As illustrated within the attached detail summary, M.W. Steele Group, Inc. proposes a fee in the amount of $377,494 to prepare the plans, specifications and construction cost estimates (PS&E) to design a 20,000 square foot library facility with 10,000 square feet to be constructed as phase I. At the consultant selection committee's request, M.W. Steele Group, Inc. submitted optional fees in the combined amount of $83,164 to provide construction observation and record drawings for the 10,000 square foot phase I facility. In addition, M.W. Steele Group, Inc. is recommending a budget for reimbursable items such as blueprinting, mileage, courier services, and other direct costs in the amount of $37,200. Should the City Council choose to initiate a Professional Services Agreement (PSA) with M.W. Steele Group, Inc. to design a 20,000 square foot library with 10,000 square feet to be constructed as the phase I improvement, the PSA will be prepared in the amount of $377,494 (design fee) with $37,200 set aside for reimbursable expenses for a grand total of $414,694. An additional $83,164 will be identified as optional work items that may be approved during the construction phase for construction observation and record drawings. 234 During the course of discussion with the Architect regarding the design and SACommunity Services\CCReports\CC.165.UbraryPSAOptions.wpd construction of a phased library facility, staff requested the Architect provide fees to design the 20,000 square foot facility that could be constructed in a single phase. A summary of the difference between constructing a 10,000 square foot phase I library versus constructing a 20,000 square foot facility is also provided on Attachment 1. As illustrated, the proposed design fees through schematic design (work tasks 1-4) remain the same for either facility. However, the fee to prepare the actual construction documents and perform construction observation increases by the amount of $124,728. In addition, the Architect advised that the cost of constructing the library in two or more phases would result in a significantly higher cost for all project development activities. In other words, many of the work objectives performed for the 10,000 square foot phase I facility would be duplicated during the development of subsequent phases. However, the exact amount of the additional costs are not known at this time. Should a 10,000 square foot facility be constructed with the intent of adding the additional 10,000 square feet at a later date, phase I will be designed and constructed to accommodate the future addition, thereby making the Library fully functional at 10,000 square feet. Taken into consideration during the design phase of the Library facility is the programming needs. Programming refers to the functions that will take place in the library facility, such as research, children's activities, reading rooms, meetings, etc. A concern expressed by the Architect is that by designing a facility to be constructed in two phases, the programming needs will be addressed in phase I and phase II. It has been the Architect's experience that when additional square footage is added to a facility, the program areas change, resulting in the need to remodel the existing facility to accommodate the additional area. Should the City Council choose to design and construct the ultimate 20,000 square foot facility at this time, the agreement will be prepared in the amount of $477, 507 (design fee with $37,200 set aside for reimbursable expenses for a grand total of $514,707). An additional $107,879 will be identified as optional work items that may be approved during the construction phase for construction observation and record drawings. This second alternative would require an additional appropriation in the amount of $100,000 which would be necessary to cover the additional design fees and associated soft costs. The City Council may also choose to proceed with the design of the 20,000 square foot facility with 10,000 square feet to be constructed as the phase I improvement, and change to the construction of a 20,000 square foot facility at the time the Architect begins the development of the construction documents (approximately 6 months into the design process). The current construction budget for phase I of the Library (10,000 square feet) is 2 3 $2,228,360 or approximately $228 per square foot. To include phase II as part of construction with phase I, cost savings could be realized as many of the systems SACommunity Services\CCReports\CC.165.UbraryPSAOptions.wpd needed for phase I could be included to accommodate the needs for phase II with very little fiscal implications. To simplify this concept, by constructing phase I at this time and' constructing phase II at a later date, there are duplicate costs associated with each phase. B constructing 20,000 square feet at this time, the construction budget p Y g q would not necessarily double from the cost to construct 10,000. Representatives from M.W.Steele will be present at the meeting to explain the costs associated with each phase and the benefit of constructing the entire library building at one time. Should the City Council decide to construct the 20,000 square foot building, portions of the building could be leased to organizations until such time as the City is in a position to furnish and staff the entire facility. The design of the 20,000 square foot facility could include means in which the building could be portioned off for individual organizational use. Considering the City Council approval of a professional services agreement for the design of the Municipal Library on November 6, 2001, the following project schedule is anticipated: Design Development Library Construction Project Delivery FINDINGS AND ALTERNATIVES: November 2001- March 2002 March 2002 - March 2003 April 2003 Alternatives available to the City Council include: 1. Approve a Professional Services Agreement with M.W. Steele Group, Inc. in the amount of $414,694 and direct staff to include optional services in the amount of $83,164 which may be approved during the construction phase of the 10,000 square foot phase I library facility for construction observation and record drawings; or 2. Appropriate an amount of $100,000 in additional Library Developer Impact Fees (DIF); approve a Professional Services Agreement with M.W. Steele Group, Inc. in the amount of $414,707 and direct staff to include optional services in the amount of $107,879 which may be approved during the construction phase of the 20,000 square foot library facility for construction observation and record drawings; or 3. Approve a Professional Services Agreement with M.W. Steele Group, Inc. in the amount of $414,694, include optional services in the amount of $83,164 which may be approved during the construction phase of the 10,000 square foot 23 phase I library facility for construction observation and record drawings, and direct staff to bring the 10,000 -vs- 20,000 square foot construction issue back SACommunity Services\CCReports\CC.165.UbraryPSAOptions.wpd for City Council consideration following the completion of the Schematic Design work objective; or 4. Provide staff with alternative direction. RespecAully submitted, Vie IYJ--N Morvit Community Ser s Director Approved for submission by: O Thomas P. Genovese City Manager Attachment: 1. Fee Summary 235 S:\Community Services\CCReports\CC.165.UbraryPSAOptions.wpd Q ATTACHMENT 1 CITY OF LA QUINTA MUNICIPAL LIBRARY M.W. STEELE GROUP 10.000 VS 20,000 SQUARE FEET ADr_WITPrT WORK TASK 20,000 10,000 Difference 1. Programming & Project Definition $14,240.00 $14,240.00 $0.00 2. Site/Context Analysis $5,490.00 $5,490.00 $0.00 3. Conceptual Alternatives $17,460.00 $17,460.00 $0.00 4. Schematic Design $30,150.00 $30,150.00 $0.00 5. Design Development $53,180.00 $39,300.00 $13,880.00 6. Construction Documents $88,870.00 $56,690.00 $32,180.00 7. Permitting $6,880.00 $6,880.00 $0.00 10. Furnishing & Equipment $54,200.00 $41,000.00 $13,200.00 DESIGN TOTAL: $270,470.00 $211,210.00 $59,260.00 8. Construction Administration $58,710.00 $499900.00 $8,810.00 9. Record Drawings $9,360.00 $6,640.00 $2,720.00 CONSTRUCTION OBSERVATION TOTAL: $68,070.00 $56,540.00 $11,530.00 STRUCTURAL ENGINEER WORK TASK 20,000 10,000 Difference 1. Programming & Project Definition $0.00 2. Site/Context Analysis $0.00 3. Conceptual Alternatives $0.00 4. Schematic Design $5,000.00 $5,000.00 $0.00 5. Design Development $7,605.00 $4,500.00 $3,105.00 6. Construction Documents $17,780.00 $9,990.00 $7,790.00 7. Permitting $0.00 10. Furnishing & Equipment $0.00 DESIGN TOTAL: $30,385.00 $19,490.00 $10,895.00 V. ■ .....�m- .. v■ _. _ 8. Construction Administration $7,620.00 $4,500.00 $3,120.00 9. Record Drawings $2,420.00 $1,210.00 $1,210.00 CONSTRUCTION OBSERVATION TOTAL: $10,040.00 $5,710.00 $4,330.00 COST MANAGEMENT WORK TASK 20,000 10,000 Difference 1. Programming & Project Definition $0.00 2. Site/Context Analysis $0.00 3. Conceptual Alternatives $4,800.00 $4,800.00 $0.00 4. Schematic Design $7,040.00 $7,040.00 $0.00 5. Design Development $99200.00 $5,540.00 $3,660.00 6. Construction Documents $11,000.00 $8,320.00 $2,680.00 7. Permitting $0.00 10. Furnishing & Equipment $0.00 DESIGN TOTAL: $32,040.00 $25,700.00 $6,340.00 .,. . Iv*09 -_r ....,.-- 8. Construction Administration $0.00 9. Record Drawings $0.00 CONSTRUCTION OBSERVATION TOTAL: $0.00 $0.00 $0.00 TOTAL PROPOSED FEES 20,000 SQUARE FEET: $477,507.00 TOTAL PROPOSED FEES 10,000 SQUARE FEET: $377 494.00 DIFFERENCE: $100,013.00 TOTAL OPTIONAL TASKS 20,000 SQUARE FEET $1079879.00 TOTAL OPTIONAL TASKS 10,000 SQUARE FEET $83 164.00 DIFFERENCE: $24,715.00 GRAND TOTAL 20,000 SQUARE FEET: $585,386.00 GRAND TOTAL 10,000 SQUARE FEET: $4609658.00 DIFFERENCE: $124,728.00 LANDSCAPE ARCHITECT 209000 1 10 000 1 Difference $0.00 $0.00 $0.00 $7,924.00 $6,722.00 $1,202.00 $10,870.00 $8,690.00 $2,180.00 $13, 648.00 $10, 802.00 $2, 846.00 $0.00 $0.00 $329442.00 $26,214.00 $6,228.00 $5, 900.00 $4, 290.00 $11610.00 $0.00 $5,900.00 $4,290.00 $1,610.00 CIVIL ENGINEER 20,000 10,000 Difference $0.00 $1,320.00 $1,320.00 $0.00 $0.00 $11,936.00 $11,936.00 $0.00 $17460.00 $1,460.00 $0.00 $4,134.00 $4,134.00 $0.00 $0.00 $0.00 $18,850.00 $18,850.00 $0.00 $1, 574.00 $1, 574.00 $0.00 $0.00 $1,574.00 $1574.00 1 $0.00 MECHANICAL/ELECTRICAL ENGINEER 20,000 109000 Difference $0.00 $0.00 $0.00 $17, 690.00 $17, 690.00 $0.00 $32,010.00 $249880.00 $7,130.00 $43,620.00 $33,460.00 $10,160.00 $0.00 $0.00 $939320.00 1 $76 030.00 $17,290.00 $16,595.00 $11,100.00 $5,495.00 $5,700.00 $3,950.00 $1,750.00 $22,295.00 $15,050.00 1 $7,245.00 236 c T a 0 -,00&t 4 etrA,14� QzA& COLJNCIL/RDA MEETING DATE: November 6, 2001 AGENDA CATEGORY: BUSINESS SESSION: 41 CONSENT CALENDAR: ITEM TITLE: Consideration of a Resolution Makin STUDY SESSION: g Certain Findings for the Purchase of Sidewalk Pavers for Installation in Future Avenida La Fonda PUBLIC HEARING: Enhancement Project within the Redevelopment Agency Project Area # 1 Adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445(a) for the purchase of sidewalk pavers for installation in future Avenida La Fonda Enhancement Project within the Redevelopment Agency Project Area #1; Approve single source supplier; and Contingent upon the appropriation of funds by the RDA, authorize the Ci ty ty Manager to execute a purchase order in the amount of $12,425.00 for the purchase of sidewalk . pavers for future installation in the Village Commercial area. Proposed funding for this purchase would come from the Redevelopment p t Agency, Project Area # 1, Account No. 405-000-300-290, in which adequate funding is available. q di None. There are no Charter City implications associated to the materials. purchase of p e ials. On October 19, 1999, the City Council approved the conceptual Ian p p for the prototypical street, Calle Estado. The prototypical street design included the installation of decorative sidewalk pavers. During the construction of Calle Estado, the Contractor inadvertent) ordere d ed and purchased twice the quantity of decorative sidewalk pavers necessary complete lete the p project. The Contractor has offered the City the option of purchasingthe extra o quantity at a reduced price of 75 /o of actual cost. 237 TAPWDEPT\COUNCIL\2001 \01 1106f.wpd The approved CIP has identified the construction of the Avenida La Fonda street enhancements during fiscal year 2002/2003 using the City Council approved prototypical street concept. The purchase of the excess sidewalk pavers will save the City 25 % and any future increase due to inflation. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council making certain findings pursuant to health and safety code section 33445(a) for the purchase of sidewalk pavers for installation in future Avenida La Fonda Enhancement Project within the i Redevelopment Agency Project Area # 1; approve single source supplier; and contingent upon the appropriation of funds by the RDA, authorize the City Manager to execute a purchase order in the amount of $12,425.00 for the purchase of sidewalk pavers for future installation in the Village Commercial area; or 2. Do not adopt a Resolution of the City Council making certain findings pursuant to health and safety code section 33445(a) for the purchase of sidewalk pavers for installation in future Avenida La Fonda Enhancement Project within the Redevelopment Agency Project Area #1; do not approve single source supplier; and contingent upon the appropriation of funds by the RDA, do not authorize the City Manager to execute a purchase order in the amount of $12,425.00 for the purchase of sidewalk pavers for future installation in the Village Commercial area; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 238 TAMDEMCOUNCIL\2001 \01 1106f.wpd RESOLUTION NO.2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WHEREAS, the City Council approved the conceptual plan for the prototypical street, Calle Estado on October 19,1999; and WHEREAS, the construction of Calle Estado included the installation of decorative sidewalk pavers; and, WHEREAS, Avenida La Fonda is designed with the same enhancements that are presently installed on the protypical street Calle Estado; and, WHEREAS, Granite Construction ordered twice as many pavers as required for the completion of Calle Estado; and, WHEREAS, Granite Construction has offered the City the additional pavers at 75% cost; and, WHEREAS, Avenida La Fonda street enhancement project is identified in the approved CIP to be constructed during fiscal year 2002/2003; and, WHEREAS, the RDA will realize a cost savings in the amount of 25% and any future increases to the cost of pavers due to inflation by purchasing the pavers now; and, WHEREAS, by purchasing the additional pavers at this time the City is assured consistency with the pavers on Calle Estado. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Pursuant to Health and Safety Code Section 33445(a), the City Council finds that: (a) That the Facilities will be of benefit to the project area and to the immediate neighborhood in which the Facilities will be located. (b) That no other reasonable means of financing the Facilities are available to the community. (c) That the payment of funds for the acquisition of the Facilities will assist in the elimination of one or more blighting conditions inside the project area and is consistent with the implementation plan adopted pursuant to Section 33490. 2*�3%9 A ` J 2046/015610-0002 225863.01 AMO1 SECTION 2. The City Council therefore consents to the La Quinta Redevelopment Agency funding of the acquisition costs of the Facilities. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council th held on this 6 day of, November 2001, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN L. PENA, Mayor City of La Quinta, California ATTEST: JUKE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 240 2046/015610-0002 225863.01 AM01 -2- W AGENDA CATEGORY: BUSINESS SESSION: COUNCILIR DA MEETING DATE: November 6, 2001 CONSENT CALENDAR: ' n ITEM TITLE: Consideration of a Resolution Making ki n g STUDY SESSION: Certain Findings for the Purchase of Light Standards PUBLIC HEARING: for Future Use in the Village Commercial Area and Other Areas of the City within the Redevelopment - Agency Project Area # 1 Adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445(a) for the purchase of light standards for future use in the Village Commercial area and other areas of the City within the Redevelopment Agency Project Area #1; Approve single source supplier; and Contingent upon the appropriation of funds by the RDA, authorize the City Manager to execute a purchase order in the amount of $174,100 for the purchase of 65 light standards (45 Single and 20 Double) for future installation in the Village Commercial area and other areas of the City. Proposed funding fort pu rchase urchase would come from the Redevelopment Agency, Project Area #1, • Account No. 405-000-300-290, in which adequate funding is available. p None. There are no Charter City implications associated to the purchase of materials. On October 19, 1999, the City Council approved the conceptual plan for the prototypical street, Calle Estado. The prototypical street design included both twin pole mount luminaire (median) and single pole mount luminaire (parkway) decorative street light standards. et lights have been installed and are in use on Calle Both types of the decorative street g • et corridor. In order to provide consistency with the Estado, the City s prototypical street d materials of the existing lights, staff has received a price type, style, dimension, an 2 T:\PW DEPT\COUNCIL\2001 \011 106a.wpd quote from Delta Lighting Systems, Inc. to deliver 45 single and 20 double light standards for use at future loca tions as determined by the City Council. A copy of the quote is included as Attachment 1. The quantity to be ordered inc enough includes light standards for the light installation on g g Avenida La Fonda and for use wit • within the Civic Center Campus. In addition, the order incl udes a number of additional light standards for replacement purposes. supplier, Delta Lighting Systems, Inc., that provided Staff has contacted the lighting pp the light standards for the prototypical street and were informed that the lights are available and can be delivered within 8 to 10 weeks from the date ordered. There is adequate storage space within the Cit 's Corporate Yard if the City Council chooses to purchase the lights. • brought forward for Council consideration in order to This recommendation is being g installed on La Fonda and other areas within the ensure that the future lights Redevelopment Agency Project Area number 1 are consistent with the existing light installed on Calle Estado, the three Y intersections along standards that have been on Montezuma. These additional lights will also be Bermudas, and the Roundabout . • • may be required due to accidents or vandalism. If utilized for any replacements that y q • - - the light standards in the future, there would be no the City were to purchase g Is will not change over time. By purchasing the light guarantee that styles and materials g standards now, the City will ha ve the exact same light standards that presently exist in the Village. The alternatives available to the City Council include: Adopt a Resolution n of the City Council making certain findings pursuant to 1. Health and Safety Code section 33445(a) for the purchase of light standards for Commercial area and other areas of the City within the future use in the Village ' t Area # 1 • a pp rove single source supplier; and Redevelopment Agency Project contingent upon the appropriation of funds by the RDA, authorize the City Manager to execute a purchase order in the amount of $174,100 for the purchase of 65 light standards(45 Single and 20 Double) for future installation g in the Village Commercial area and other areas of the City; or Resolution of the City Council making certain findings pursuant 2. Do not adopt a Resolu Y . n 33445 (a) for the purchase of light standards to Health and Safety Code section for future use in the Village Commercial area and other areas of the City within the RedevelopmentAgency A Project Area # 1; do not approve single source y 1 • authorize the City Manager to execute a purchase order in supplier; and do not author Y the purchase of 65 light standards (45 Single and the amount of $174,100 for ' . 20 Double) for futur e installation in the Village Commercial area and other areas 2� of the City; or TAPWDEPT\COUNCIL\2001 \011106a.wpd 3. Provide staff with alternative direction. Respectfully submitted, I f7: Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Goe',& Thomas P. Genovese, City Manager 243 T:\PWDEPT\COUNCIL\2001 \011106a.wpd RESOLUTION NO.2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) pp WHEREAS, the City Council approved the conceptual plan for the prototypical street, Calle Estado on October 19,1999; and, WHEREAS, the construc tion of Calle Estado included the installation of decorative street lights; and, WHEREAS, in order to provide consistency with the type, style, dimension and materials of the existing light standards on Calle Estado, the City may enter into a contract with the original manufacturer g • rer of the light standards to provide both single and double light standards for installati on at various locations within Redevelopment Agency Area Number 1. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION I. Pursuant to Health and Safety Code Section 33445(a), the City Council finds that: (a) That the Facilities will be of benefit to the project area and to the immediate neighborhood in which the Facilities will be located. (b) That no other reasonable means of financing the Facilities are available to the community. (c) That the payment of funds for the acquisition of the Facilities will assist in the elimination of one or more blighting conditions inside the project area and is consistent with the implementation plan adopted pursuant to Section 33490. SECTION 2. The City Council therefore consents to the La Quinta Redevelopment Agency funding of the acquisition costs of the Facilities. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6t' day of November 2001, by the following vote to wit: AYES: NOES: ABSENT: 244 2046/015 610-0002 225863.01 PM01 ABSTAIN: ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California N JOHN L. PENA, Mayor City of La Quinta, California 2046/015 610-0002 225863.01 PM01 _2_ 1-0/31/01 1.7:40 FAX 909 279 6608 DELTA LIGHTING ATTACHMENT 1 LIGHTING SYSIrEMS,, INC 165 BUSINESS CENTER DRIVE, CORONA, CA. 91720 Pho. 909-280-1950 ...... • . Fax: 909-2 7 9-6608 Email: Deltaltg(LDacl.cOm October 31, 2001 City of La Quinta P.O. Box 1504 La Quinta, CA 92253-1504 Attention: Nick Dear Nick: Subject: Quote Per your request of October 31, 2001, the current pricing is as follows: Qtv Description Unit Price Extension 45 D12834.1 _ 1 0011pS-120- 1 GFI-Painted @ $29180.00= $ 98,100.00 � ) -Single Luminaire -Pole with (1) GF1 with Standard Cover 841-2-100B'S-120- 3 GFI-Painted �r $3.0190.00-= 800.00 ZED DJ2 � � -Twin Luminaire (2) Pole withGF1 with Lockable Cover & (1) GF1 with Standard Cover Subtotal= $1 b 1,900.00 7'l2% Sales Tax--- $ 12.142.50 Total = $174,042.50 Pricing includes • anchor bolts lamps, custom green with white finish, and delivery. Delivery is approximately g eight to ten weeks after receipt of the purchase order_ if we can be of further assistance, please do not hesitate to call. Sincerely, � e l.,ighting Systems, 1.nc. Jack M. Shee ey � President ims/sjm 24 6 T 1 1. lc7r, 1 7 - 77 TC1 - 7C.1. t — : s r T I - - � cc F• I � • t• 1C GI IC�1 � 1 I Gtf � T a 0 4ht 4 Qd4(& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 6, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Change Order with Ray Lopez PUBLIC HEARING: Associates for Cove Mini Park Expansion Project RECOMMENDATION: Approve a change order with Ray Lopez Associates for Cove Mini Park Improvements in the amount of $29,090.59 for the expansion of the park located on the west side of Bottlebrush and Saguaro Drives. FISCAL IMPLICATIONS: The additional cost associated with expanding the park located on the west side of Bottlebrush and Saguaro Drives totals $29,090.59. Funds for this project are available in Account #401-656-695-553. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Contained in the Fiscal Year 2000-01 Capital Improvement Program was $140,720 was allocated for development of a mini park in the cove area and $40,000 for the development of a pocket park in the Sagebrush/Saguaro/Bottlebrush area. These amounts were added to the funds available for the Eisenhower Park expansion project for a total of $340,720 for the three mini park projects. On May 1, 2001, the City Council approved a Professional Services Agreement with Ray Lopez Associates for design/build services for three mini parks. These parks included the Bottlebrush/Sagebrush/Saguaro park site, the property donated to the City by Mr. Meyran and expansion of Eisenhower Park. During Fiscal Year 2001-02, the City Council allocated an additional $40,000 in the Capital Improvement Program for the Pocket Park located in the Bottlebrush/ Sagebrush/Saguaro area. Mr. Lopez of Ray Lopez Associates began designing the pocket park prior to the _4� adoption of the 2001-02 Capital Improvement Program. Based upon the funds available in Fiscal Year 2000-01, Mr. Lopez limited the scope of work for the pocket park area to the middle line of the cul-de-sacs that parallel the park site. The City of La Quinta owns the lots to the north and south of the cul-de-sacs in the area identified for the park site. With the additional funds available, the City Council may wish to include the development of the City owned lots to the north and south of the park site as turf areas to be included as part of the pocket park. Attachment 1 provides a cost proposal to have the additional 17,500 square feet hydroseeded which also includes all infrastructure such as a larger water meter, irrigation lines and irrigation clock. Also provided are alternative proposals to install decomposed granite in the area and to install stabilized decomposed granite in the area. By providing turf, the City's total open play space is increased and the park site will better accommodate the neighborhood's need for play area. Provided as Attachment 2 is a Change Order to hydroseed the City owned property north and south of the park site. Attachment 3 provides the park site layout as currently designed. The park area includes a play structure, a swing set, see -saw, and diggers in a sand play area. There are also picnic tables, benches and a drinking fountain. There are two small turf areas, one on the north and one on the south side of the playground area. On June 19, 2001, the City Council approved Change Order #1 with Ray Lopez Associates to expand Eisenhower Park to the one and half City owned lots north of the existing park site. The amount for this project includes the following: Approved Capital Improvement Project: $400,000.00 Original design/build contract: $247,712.48 Change Order # 1: $ 43,081.76 Total design/build contract: $290,079.24 Proposed Change Order #2 $ 29,090, 59 Total design/build contract $319,169.83 The current construction budget for the Cove Mini Park Expansion projects is $319,953. Therefore, Change Order #2 can be accommodated without additional funds. The remaining amount includes administrative costs and testing that are required for this project. The Community Services Commission has addressed the need for an official park name for this park site. It is anticipated that the Community Services Commission will be n presenting an official park name for City Council consideration in the near future. r S:\Community Services\CCReports\CC.166.Change Order Cove Mini Park.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a change order with Ray Lopez Associates for Cove Mini Park Improvements in the amount of $29,090.59 for the expansion of the park located on the west side of Bottlebrush and Saguaro Drives; or 2. Do not approve a change order with Ray Lopez Associates for Cove Mini Park Improvements in the amount of $29,090.59 for the expansion of the park located on the west side of Bottlebrush and Saguaro Drives; or 3. Provide staff with alternative direction. Res pT."y tfujubmitted, 1 ie Horvitz Ckmmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Cost Proposal to Hydroseed City Owned Property North and South of the Park Site 2. Change Order for the Expansion of the Park Located on the West side of Bottlebrush and Saguaro Drives 3. Park Site Design 249- S:\Community Services\CCReports\CC.166.Change Order Cove Mini Park.wpd OCT - 24 - 2001 10 : 24A FROM: 760 772 0243 TO : 7771231 P :1 f 1 ATTACHMENT LAND CONCEPTS'Oilnc. 75-243 Santa Fe Trail Palm Desert, Califoniia 92261 760-341-6061 Kevin J. Groeban Gabriel L-: Lu a FaxMe orandum oawbw u, 7,001 a. To- Ray Lopez From Kevin J. Grochau, Land Concepts Re: Response to "t9123101 Meeting Requeafs Copy: Gabdel L. Lua Number of sheets Including this cover,.,... _ _ _ _ . _ • a_ covet b. Washingtm Perm Revived Mdr-seeded Pfujed C. Play 8quIpm erit, Summary Mat* d. Play EquipmeM Cow Mov* Hello Ray i just spoke with you (7:15 AM), here's where we are . Post-it'"O brands! fax transmittal memo 7671 of pages ► .. Fro Il .•tea �.hen., Fax # Z.o2 Tft folbMng cosh are for everythincg including mark-up. I • Hydro se ded turf see attached Matrix=. • .-.......... • . • • ... $29 080 5S 2. Soil Stabil"Mor hy+drosprayed (,0$laq.ft. x l7500)=.........., .., .... •.... $1,675.00 3 New DG bid (0 791sq ft x 175M) - .. 13, 825 00 r • . • ►• * • •.• a •• ..• •• • t •. •.•.•• �•�'.....• •• • � 4. New DG with Stabiles bid (1.20sq.ft, x 17500)-f • .. , .. -' ... 0 ........... , Q01440C).00 I can see from your plans that our quantities are not matching on a lost of line items such as Mow-strfp, Walk -ways, Fibar, Sod....... We knew this would happen. Nov that i have the Mans I can do a full blown comperimn, I just have to fired the Ume_ Points to keep in mindM The City RIP for Vebsw Park did not +request a walk -may The City RFP for Waah on Park said the site was approx. 50" wide. All the best Kevin CA cAna�pe Contractor No. 7104e3 � CA +a+aw.p. Amnftvot No. 3167 250 C" 0 5 a uToo,.c 0 0 Ivco"19mg 4� OFF ATTACHMENT Sheet 1 of 1 PROJECT NO. 2000-01 PROFESSIONAL SERVICES AGREEMENT: PARK IMPROVEMENT PROGRAM CONSULTANT: RAY LOPEZ ASSOCIATES CONTRACT CHANGE ORDER NO. 2 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE: Design and installation of all infrastructure and hydroseed 17,500 square feet of City owned property north and south of the park site located at the west end of Saguaro and Bottlebrush Drives. Work is to included as part of the design and construction of said park site. Previous Contract Amount Through Change Order No. 1 $ 290 795 Add/Deduct this Change Order S 29;,090 Revised Contract Total $ 3199170 By reason of this contract change order the time of completion is adjusted as follows: 21 days added to contract time. The original contract completion date shall be: 11/25/01 Submitted By: Date: Approved By: Date: We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Title: Consultant: Ray Lopez Associates Date: 251 C06 SACommunity Services\Mini Park Design and Construction\RLA Change Order N2.wpd 10/30/01 DESM7101t PARK IMPROVEMENT PROGRAM City or to Wnto Pro}et Nagy 2000-01 �GTON OSDO MOt. VELA- MKC LANDSCAPE PLAN Z Q CL Q R _ Z tilt! i3 5i c Q .J 0 lilt.� iy �E� E J is INK# '. Y f� Si i P r Z �� €€ i� F • N N J 0 M e0o o ) N 00 Id i o a a z U 5 i a 0 z Z so hn � t VN c�ova ��n #.:C W� O Y! 1% o� SILL L 252 T 0 0 4hf 4 4a Qgb& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 6, 2001 CONSENT CALENDAR: ITEM TITLE: / STUDY SESSION: Discussion Regarding the La Quinta Museum PUBLIC HEARING: Expansion Design RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The design phase of the La Quinta Museum was identified in Fiscal Year 2000-01 with a budget of $101,373. A design Consultant was awarded a contract for $88,072 to provide two concepts for City Council approval. The La Quinta Museum has been identified as a Capital Improvement Project in Fiscal Year 2002-03 with a construction budget of $7521500. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In March 1999, the Redevelopment Agency (Agency) purchased the building used by the La Quinta Historical Society as a museum. The Agency then entered into an Operating and Use Agreement with the La Quinta Historical Society for the use of the La Quinta Museum building, as provided in Attachment 1. On June 6, 2000, a Museum Expansion Committee was formed for the purpose of determining the amenities that could be included as part of the La Quinta Museum Expansion project. The Committee included representatives from the City Council, Historic Preservation Commission and the La Quinta Historical Society. The Museum Expansion Committee members were: Mayor Pro Tern Stanley Sniff, Council Member Don Adolph, Historic Preservation Commissioner Barbara Irwin and Historical Society Members Pat Cross and Judy Vossler. Attachment 2 provides the suggested Museum Design criteria as determined by the Committee. The Committee recommended the following amenities be included as part of the Museum Expansion project: 25%)� An additional 4,000-5,000 square foot building in addition to the existing 819 square foot historic building A partial two story building Facade of building to be broken up using design articulation Spanish style Mediterranean design Walled Spanish style courtyard with a fountain Balconies with wrought iron railings Current building used as an entrance to the courtyard Secure area for curation of artifacts with a sink in the work area Retail area Multi -use area for up to 150 people Office space for two people Equipment storage area Kitchen area Tile roof to match existing roof tiles of the surrounding building Incorporation of historic stained glass windows into the facility As part of the Museum expansion project, a portion of Avenida Mendoza was closed to vehicular traffic to provide parking for the La Quinta Museum, as provided in Attachment 3. On August 15, 2000, a Request for Proposals was issued for the La Quinta Museum Expansion program outlining the amenities to be included as part of the museum expansion design. On February 6, 2001, Ferris, Johnson and Perkins Architecture entered into a Professional Services Agreement to provide design concepts for the La Quinta Museum Expansion project. Mr. Paul Johnson, AIA (Architect) was hired to produce two design concepts for the La Quinta Museum. Design A is to provide a facility that utilizes as many of the Museum Expansion Committee's recommendations while staying within the allocated construction budget of $752,500. The second concept was to provide a design of the facility incorporating all the Committee's suggestions. Museum Design: Design A is provided as Attachment 4 and reflects several of the Committee's recommendations with an estimated construction budget of $746,000. The amenities include: An additional 3,347 square foot single story building in addition to the existing 819 square foot historic building Facade of building to be broken up using design articulation Spanish style Mediterranean design Current building used as an entrance to the courtyard Area for curation of artifacts with a sink in the work area Retail area Office space for two people 254 009 S:\Community Services\CCReports\CC.155.Museum Design Discussion.wpd Equipment storage area Kitchen area Tile roof to match existing roof tiles of the surrounding building Meeting room for 44 people The walled Spanish style courtyard with a fountain and patio has been provided with an estimated construction amount of $55,000. The cost of the fountain and courtyard has been provided as a separate amenity from the Museum design. The City Council may wish to consider using the Art in Public Places funds to develop this area. The fountain and surrounding tiles could be produced by an artist and incorporated into the Museum design. Attachment 5 provides specific details of Design A. This includes the cost of the facility and the square footage of each of the new rooms included in the concept as well as the number of people that can be accommodated in each room of the facility. The existing building will remain intact, with minor modifications to the doorways to provide better visitor flow through the building. Handicap access to the expanded Museum is provided by a gate located between the courtyard and the museum store. Handicap visitors may access the existing building via the rear door of that building. Attachment 6 provides Design B which incorporates all the Committee's recommendations. This two story design provides an additional 7,271 square feet to the existing 819 square foot building for a total of 8,090 square feet. The estimated construction budget for Design B is $1,203,000 with an additional $55,000 estimated for the walled Spanish style courtyard with a fountain and patio. Attachment 7 provides specific details of Design B, including the square footage of each room and the estimated cost. The current construction budget for the Museum expansion is $752,500. In order to construct Design B, additional funding will be necessary. Grant Funding: The Safe Neighborhoods and Parks Bond Act of 2000 (Proposition 12) has a section for funding construction of museums. The total amount available statewide is 8 million dollars. In order for the application to be considered for funding, the museum project was required to have support from a local legislator. The La Quinta Museum received support from Congresswoman Mary Bono, Senator Jim Battin and Assemblyman David Kelley. Once the application and letters of support were submitted, the applications were reviewed by the California Department of Parks and Recreation, the state agency responsible for administering the grant. A total of 450 applications were received by the Department of Parks and Recreation that met the criteria for further consideration. The City of La Quinta received notification that the La Quinta Museum project would be considered for possible 003 S:\Community Services\CCReports\CC.155.Museum Design Discussion.wpd funding. The total amount requested for the 450 applications equaled $400,000,000. The total amount available through Proposition 12 for museums is $8,000,000. The amount requested by the City of La Quinta for the Museum is $450,000. Should the City be awarded the grant, the total amount available for the museum construction would be $1,202,500 which is the amount needed to complete the museum as provided in Design B. The award of the museum grants is anticipated to take place in the Spring of 2002. The Museum expansion construction funds are identified in Fiscal Year 2002-03.It is anticipated that the City will be notified of the possible award of grant for the Museum expansion project in the spring of 2002. Therefore, the options available for consideration by the City Council include: selecting Design A which stays within the allocated construction budget or selecting Design B which can be constructed if the City receives grant funding through Proposition 12. Should Design B be selected, the City Council may wish to delay design documents until after notification of grant funding (approximately six months). If Design B is selected and the design documents proceed prior to grant award notification, additional funds will be needed. Allocating additional funds may impact other CIP projects scheduled for completion. Museum Use: The Museum expansion designs have incorporated several functions into the floor plan based upon an analysis of Museum use by the Consultant, as provided in Attachment 8. Both designs provide for the courtyard to be accessed via a gate located on the east side of the courtyard, therefore allowing the courtyard to be used without entering a building. The courtyard could be used as other City properties, such as the Senior Center and City Hall, in which organizations and individuals rent the facility for various functions. The meeting room, kitchen and restrooms can be utilized without opening the museum section of the facility. The museum store can be accessed from the street, the courtyard, or from the main exhibit hall. The museum store can be secured when not in use. The archive room can be accessed through the entrance to the museum. A roll -up door located on the south side of the facility has been added to accommodate large items that may be stored in the archive room. The City has in -its possession various archaeological finds from projects throughout the City. Currently, this collection is stored at City Hall. Should the La Quinta Museum contain an archive storage room, these artifacts can be stored in the climate controlled setting. Attachment 9 provides background information regarding the City's Historic Preservation Ordinance 238. With the adoption in June 2000 of the City of La Quinta's Cultural Resources: Collection Management Plan (Attachment 10), the need for a curation facility has been 25( identified. The proposed curation rooms in both designs will accommodate the City's 001 S:\Community Services\CCReports\CC.155.Museum Design Discussion.wpd needs for storage, preservation and interpretation of artifacts. Provided in a section of the curation room is a small classroom that can be used by school groups for demonstrations and hands-on learning experiences. Parking: As provided as part of Attachments 4 and 6, the closed section of Avenida Mendoza north of the alley to Avenida Montezuma has incorporated 9 parking spaces for the museum. Bollards have been placed at the intersection of Avenida Mendoza and Avenida Montezuma to restrict vehicular traffic but allow pedestrian and bicycle traffic. On Avenida Montezuma, in front of the museum, there are an additional five parking spaces, two of which are designated handicapped parking. Additional parking is available across the street, in front of the Frances Hack Park, as well as east of the Museum at the city owned parking lot on the corner of Avenida Bermudas and Avenida Montezuma. Landscaping: Preliminary landscape plans have been developed to identify the landscaping needed as part of the budget estimate. Final landscape plans will be developed once a design concept has been selected by the City Council. Costs associated with the landscaping are included in the construction costs. Currently, there are three large California Fan Palms located on the Museum property. These trees have been incorporated into both Design A and Design B. It is anticipated that the palm trees relocated from the Village area to the lot near the Senior Center can be incorporated into the Museum landscape design. Museum Operation Costs: Currently, the City of La Quinta is responsible for the landscaping and major maintenance costs at the La Quinta Museum. The Historical Society is responsible for all other costs which include janitorial and utility costs. Landscaping costs for the Museum property are estimated at $3,200 per year. Because the Museum is included in the City-wide landscape contract, the Museum landscape amount is an estimate. In the Fiscal Year 2001-02 budget, $2,000 is allocated for Museum maintenance on the 819 square foot existing building. The total amount budgeted for the current La Quinta Museum landscape and maintenance cost is $ 5, 200. If the City were to operate the expanded Museum facility, the estimated annual maintenance and landscape costs would include: Fire Sprinkler Maintenance $2,000 Uninterrupted Power Source $4,000 Fire Extinguisher Service $ 500 957 Janitorial Service $8,400 0 5 S:\Community Services\CCReports\CC.155.Museum Design Discussion.wpd Pest Control $1,000 Security Services $1,500 Fountain Maintenance $1,000 Courtyard Furniture Maintenance $1,000 Landscape Services $6,000 The total estimated maintenance and landscape costs for the expanded Museum facility total $20,000. Costs associated with providing basic furnishings for the Museum after construction are provided as Attachment 11. These estimated costs have not been included in the construction costs due to the Historical Society leasing the building from the City and therefore responsible for the furnishings in the facility. Display case costs range from very basic displays at a cost of hundreds of dollars to very expensive elaborate displays in the price range of thousands of dollars. Should the City operate the Museum, the furnishings would be needed. As provided in Attachment 11, an estimated amount up to $54,550 would be needed to provide meeting room furnishings, retail space displays and equipment as well exhibit room display cases. This information has been provided by the Consultant as an estimate. The actual costs associated with the fixtures, furnishings and equipment for the Museum, should the City Council so desire, may be provided at the time of discussion for the Plans, Specifications and Engineer's Estimates for the construction aspect of the Museum. FINDINGS AND ALTERNATIVES: 1. Select Design A staying within the allocated construction budget with the courtyard facility designed as an Art in Public Places amenity; or 2. Select Design B contingent upon additional construction funding awarded through the Proposition 12 Bond Act; or 3. Provide staff with alternate direction. Respectfull submitted, Y Dodie HorviFz, munity Services Director Approved for submission by: 25 Thomas P. Genovese, City Manager.... W � Ij0 6 S:\Community Services\CCReports\CC.155.Museum Design Discussion.wpd Attachments: 1. Operating and Use Agreement 2. Museum Design Criteria 3. Minutes of the October 17, 2000 City Council Meeting 4. Design A for the La Quinta Museum 5. Details of Design A 6. Design B for the La Quinta Museum 7. Details of Design B 8. Museum Use Analysis 9. Historic Preservation Ordinance in Relation to Museum Use 10. Guidelines for the Curation of Archaeological Collections and Curation of Federally Owned and Administered Archaeological Collections 11. Fixtures, Furnishings and Equipment Estimate V� S:\Community Services\CCReports\CC.155.Museum Design Discussion.wpd ATTACHMENT ? OPERATING AND USE AGREEMENT THIS OPERATING AND USE AGREEMENT is made and entered into this day of February 2000, by and between the La Quinta Redevelopment Agency, a public entity, hereinafter referred to as the "Agency," and the La Quinta Historical Society, a nonprofit corporation herein referred to as the "Society." WHEREAS the Agency is in the process of acquiring certain Premises and improvements located at 77-885 Avenida Montezuma in the City of La Quinta ("City"), particularly described in Exhibit "A" attached hereto and incorporated herein by this reference (the "Premises") in Project Area No. 1 for the purposes of rehabilitating and ultimately expanding the Premises as a public museum pursuant to the authorization in the Redevelopment Plan for expenditures on cultural facilities; and WHEREAS the Agency desires that these properties be maintained as an historical museum by the Society; and WHEREAS it is contemplated that the Agency shall continue to own the Premises during all renovation and expansion construction phases and that the Society shall operate the facility in cooperation with the Agency pursuant to the terms of this Agreement; and WHEREAS the Society has operated the site previously and sponsored related programs since February 13, 1994; 1 260. U 0 9 NOW THEREFORE the parties hereto agree as follows: 1. TERM This Agreement shall be for a term of one (1) year, commencing on March 15, 2000 and terminating on March 14, 2001. 2. RENEWAL This Agreement shall be automatically renewed each year unless either party gives a minimum of thirty (30) days written notice of intent to terminate. 3. RESPONSIBILITIES OF THE LA QUINTA HISTORICAL SOCIETY During the term of this Agreement, the Society shall provide the resources necessary to: a. Operate the Historical Society Museum free of charge to the public a minimum of twenty-seven (27) hours per week for public visits from October through May of each year (hours of operation: Wednesday - Saturday, 10:00 a.m. - 4:00 p.m., Sunday, 1:00 - 4:00 p.m.) and a minimum of 12 hours for public visits during June and September (hours of operation: Friday -Sunday, 10:00 a.m. - 2:00 p.m. b. Provide all necessary indoor staffing and janitorial services; 261 2 C. Secure and display significant historic collections of photographs, furniture, books and other materials which accurately portray the historic development of the City of La Quinta and the Coachella Valley; d. Promote the public use of these facilities through local and appropriate regional media; e. Provide general liability insurance and exhibit insurance to the satisfaction of the Agency; f. Provide educational programs such as speakers and field trips for students and adults; g. Pay for all utility costs associated with operation of museum and grounds (e.g. water, phone, electric, sewer, cable television, gas). 4. RESPONSIBILITIES OF THE AGENCY During the term of this Agreement, the Agency, through its appropriate agencies, shall provide the resources necessary to: a. Repair interior and exterior damage and/or breakage to said Premises and structural contents thereof (nit to include damage to exhibit materials); b. Provide maintenance of Premises including landscaping and parking lot areas; 3 C. Secure fire and property liability insurance or self-insurance. The property insurance shall not include coverage for the exhibit materials. 5. USE OF PREMISES The Premises shall be used for no other purpose than display of historic collections, administration of education programs and Society sponsorship of meetings for fundraising or to conduct official Society meetings, and to support operation of the museum and its goals without the written consent of Agency, and Society shall not allow the facility to be used by any other individual, group or organization for any purpose without express written consent of Agency. The use and operation of the Premises by the Society shall be in accordance with all ordinances, resolutions, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 6. ALTERATIONS Society agrees not to make or allow to be made any change, alteration or addition to or in any of the Premises or improvements without first obtaining written consent of Agency. All such alterations shall be made by Society at its own expense and Agency shall be held • harmless from any costs or liens as a result of such alterations or improvements. 263 e-. 4 �- - L J 2 7. CONTRACT ADMINISTRATION The individual from the Society designated to be the principal and representative .for performance pursuant to this Agreement is: Its President or his/her designee. The officer of the Agency in charge of administering this Agreement is: City Manager or his designee. 8. TERMINATION After the initial one (1) year term, this Agreement may be terminated at any time by either party, with or without cause upon thirty (30) days written notice. 9. ACCESS Agents of the Agency or City may enter the Premises at any and all times for the conduct of municipal business or to inspect the Premises for compliance with the municipal code and other applicable laws, or in response to an emergency situation that imperils life, limb or property. 10. INDEPENDENT CONTRACTOR Neither the Agency nor any of its employees shall have any control over the manner, mode or means by which Society, its agents, or employees, perform the services required herein, except as otherwise 26� 5 L; Z 13. CONFLICT OF INTEREST No officer or employee of the Agency shall have any personal interest, direct or indirect, in the Agreement nor shall such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Society warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 14. COVENANT AGAINST DISCRIMINATION Society covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Society shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 15. INTEGRATED AGREEMENT This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. r 7 16. AMENDMENT This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 17. SEVERABILITY In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent'of the parties hereunder. 18. AUTHORITY The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 19. SUCCESSORS AND ASSIGNS All provisions of this Agreement are binding upon any successors, assigns and representatives of the parties hereto and inure to the benefit of any successors and assigns of the parties hereto. 266 8 �W w set forth. Society shall perform all services required herein as an independent contractor with only such obligations as are consistent with that role. Society shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of the Agency. 11. INDEMNIFICATION The Society shall defend, indemnify and hold harmless the Agency and the City, its officers, employees, representatives and agents, from and against any and all attorneys' fees for injury to or death of person(s), for damage to property (including property owned by the Agency) and for errors and omissions committed by Society, its officers, employees, and agents, arising directly out of or related to Society's performance under this Agreement, except to the extent of such loss as may be caused by Agency's or the City's own negligence or that of its officers or employees. 12. CALIFORNIA LAW This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Society covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 267 r rN • IN WITNESS WHEREOF the parties have executed this Agreement on the day and year first written above. ATTEST: BY: Agency Secretary APPROVED AS TO FORM: LA QUINTA REDEVELOPMENT AGENCY Executive Director Dawn C. Honeywell, Agency Counsel/City Attorney REVIEWED AND APPROVED: By: President, La Quinta Historical Society \\LAQUINTA\VOLT \SHARED\ciiymgr\BRITT\OPERATING AND USE AGREEMENT.doc 411 268 i,7 ATTACHMENT 2 MUSEUM EXPANSION COMMITTEE DATE: July 19, 2000 ITEM TITLE: Suggested Museum Design Criteria RECOMMENDATION: Finalize design criteria to be included for City Council consideration to contract with an architectural firm to prepare the architectural design plans for the Museum expansion. BACKGROUND AND OVERVIEW: At the first meeting of the Museum Expansion Committee, the Committee reviewed a list of suggested design criteria, as submitted by Committee member Sniff. After further discussion and review of the suggested design criteria, the Committee decided on the following items: 1. Pursue the closure of Avenida Mendoza 2. Consider a two-story building, breaking up the facade with design articulation 3. Mediterranean period architectural style, specifically representative of the Spanish Colonial Revival style architecture with compatible landscape design along the street 4. Provide at least a 5,000 square foot addition 5. Design details to include a Spanish -style patio, tile, fountain, alcoves, stained glass, lighting and sound system 6. Continue to use the current facility, possible gift shop area 7. Provide a secure area for the curation of artifacts and a work area with a sink 8. Include a multi -purpose area that can seat up to 150 people 9. Must be ADA compliant 10. Meet the parking requirement per the Zoning Code, however, variations to any parking standards can be considered within the Village Commercial Zoning District 11. Provide a modest office space 12. Prepare proper lighting for museum displays with an emphasis placed on using natural lighting 269 i It8 S:\Community Services\Museum Expansion Project\MECRPT005.wpd MUSEUM EXPANSION COMMITTEE MINUTES July 19, 2000 I. CALL TO ORDER A regular meeting of the Museum Expansion Committee was called to order at 7:03 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Irwin presided over the meeting. Vice Chairperson Adolph led the Pledge of Allegiance. MEMBERS PRESENT: Committee Member Don Adolph (Vice Chairperson) Committee Member Pat Cross Committee Member Barbara Irwin (Chairperson) Committee Member Stan Sniff Committee Member Judy Vossler STAFF PRESENT: Christine di lorio, Planning Manager Crista,l Spidell, Secretary II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of June 28, 2000 It was moved by Committee Members Sniff/Vossler to approve the Consent Calendar as submitted. The motion passed 4-0-1, Committee Member Cross abstained due to her absence from the June 28, 2000 meeting. ' V. PUBLIC HEARING VI. BUSINESS ITEMS A. Museum Suggested Design Criteria Ms. di lorio, Planning Manager, reviewed the staff report with the committee. It was decided that the committee would need to address the street closure issue prior to discussing the design criteria for the museum expansion. Business Item B was considered at this time. B. Property Search - Street Closure Ms. di lorio, Planning Manager, informed the committee that a 24 hour traffic count was currently in progress, and according to the City Attorney, the street closure is feasible. Staff will check into the noticing procedure and determine a City Council date of August 1 or August 15. Committee Member Vossler asked if they should contact property owners personally to inform them of the meeting. It was decided that staff would field all calls, and refer them to the Committee if necessary. It was discussed to have staff produce a fact sheet for the project, and then it was decided not to do so until it was determined necessary. It was moved by Committee Member Sniff/Vossler to direct staff to pursue the closure of a portion of Avenida Mendoza and schedule this matter for City Council consideration at the earliest possible date. Unanimous. 270 S ACommunity ServicesWuseum Expansion Project\MECMIN7-19.wpd r- 11 The Committee returned to Business Item A at this time. A. Museum Suggested Design Criteria (continued) Committee Member Sniff presented a layout of a possible design for the Historical Museum. The sketch included a two story building with cathedral ceilings, storage areas, long louvered windows, stained glass, patio area, offices, balconies, grass area, display areas, restrooms, kitchen area, doorways that are ADA accessible, and an elevator. Chairperson Irwin presented an unsolicited plan designed by Archie Sharp for the museum. The amenities were similar with the addition of an enclosed courtyard, high windows, sky lights, and partitions rather than walls. Committee Member Cross indicated she does not like the "warehouse" concept, and wants it to be pretty and functionable. Committee Member Vossler suggested the ground floor be people friendly, with the office space, storage area, and curation area being located upstairs. Chairperson Irwin said the building can be a money making facility by curating and storing artifacts from throughout the valley. After reviewing both plans, Committee Member Vossler suggested presenting all the suggestions on a list to an architect and let him present their ideas to the Committee. The Committee concurred. The Committee reviewed the list again and recommended additions and/or changes to the list, and how the items will be organized. The changes and/or additions include: breaking up the two story facade using design articulation, remove "creative display" from #7, add a sink in the work area, change from 200 to 150 people, include a retail area, maximum wall display area, blend existing building with new building with a breeze -way and maintain the integrity of the building, office space for two people, climate controlled, equipment storage area, kitchen space, and split out #5 (patio vs. building) details. Colors and roofing can be determined at a later date. The Committee noted the City Council may want to add more items to the list. Chairperson Irwin said the Historical Preservation Commission went to Fort Irwin for a tour of their facility and discussed the organization and amenities needed for this type of curation facility. Ms. Irwin said they have a 4,000 square foot building of which approximately 1,500 square feet is for storage of the artifacts. The Curator for Fort Irwin stated they will share their ideas with the La Quinta Historical Museum. It was moved by Committee Members SniffNossler to direct staff to take the information discussed and put it in a report for the City Council to consider. Unanimous. The Committee Members will receive a copy of the City Council staff report. 271 S:\Community Services\IVluseum Expansion Project\MECMIN7-19.wpd C. Conditions, Covenants and Restrictions Regarding the Museum Property Ms. di lorio informed the Committee that there were no current property owners who signed the original CC & R's. Staff does not anticipate any problems.. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Committee Member Information The Committee Member Information sheet was redistributed and additional information added by the members. Staff will provide a revised copy at the next meeting. VIII. COMMITTEE MEMBER ITEMS Ms. di lorio said Teresa Hanley, Curator for the City of Ontario Museum has invited the Committee to visit their facility in August. The Committee discussed a date to visit and whether other museums could be visited on the same day. It was decided to visit the City of Ontario facility on August 11. Committee Member Vossler reported that although her trip to Sedona was wonderful, there was nothing to share with the Committee that was close to what La Quinta is trying to do. IX. ADJOURNMENT It was moved by Committee Member Sniff/Vossler to adjourn the Museum Expansion Committee meeting. Unanimous. Meeting adjourned at 8:47 p.m. NEXT MEETING INFORMATION Next meeting date to be determined. Submitted by: Cristal Spidell, Committee Secretary 272 S ACommunity Servlces\Museum Expansion Proj ect\ MiECM1N7-19.wpd ATTACHMENT,' City Council Minutes RESOLUTION NO. 2000-138 15 October 17, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF TENTATIVE PARCEL MAP 29897 TO ALLOW THE CREATION OF A SINGLE FAMILY RESIDENTIAL LOT AND MISCELLANEOUS AMENITY LOTS ON APPROXIMATELY .3 ACRES LOCATED AT THE SOUTH TERMINUS OF WASHINGTON STREET ON PEERLESS PLACE WITHIN THE TRADITION CLUB (CHAPMAN GOLF DEVELOPMENT LLC.) It was moved 2000-138 as unanimously. by Council Members Sniff/Adolph to adopt Resolution No. amended (deleting Condition No. 26) . Motion carried 3. PUBLIC HEARING ON PROPOSED STREET CLOSURE OF AVENIDA MENDOZA SOUTH OF FRANCES HACK PARK BETWEEN AVENIDA MONTEZUMA AND THE ALLEY. The Mayor declared the PUBLIC HEARING OPEN. Public Works Director Vogt presented the staff report and reviewed the proposed closure area on a map. Council Member Henderson voiced concern about closing the area to "motorized vehicles" in case some time in the future the City wants to accommodate golf carts. City Attorney Jenson advised the language can be amended to permit golf cart usage. Mr. Vogt noted the area could also be identified as part of the golf cart plan when it is adopted. In response ' to Council Member Perkins, Mr. Vogt advised the east/west alleyway will be 20 feet wide with a 4-foot-wide ribbon gutter in the center. Council Member Perkins voiced concern about parking being allowed in 20-foot- wide alleys and asked staff to look into the restrictions and report back to Council. In response to Council Member Henderson, Mr. Vogt stated the alleywill allow two-way traffic. 273 City Council Minutes 16 October 17, 2000 In response to Council Member Adolph, Mr. Vogt stated there were some concerns voiced by Mr. Yessayian on the closing of the street but they have since been addressed and he no longer opposes the street closure. He confirmed this is not a street vacation and that the City will maintain usage of the property. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED, RESOLUTION NO. 2000-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CLOSING A 100-FOOT LONG SEGMENT OF AVENIDA MENDOZA TO MOTORIZED VEHICULAR TRAFFIC SOUTH OF FRANCES HACK PARK BETWEEN AVENIDA MONTEZUMA AND THE ALLEY. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2000-139 as amended (adding language to permit golf carts only). Motion carried unanimously. ADJOURNMENT There being no further business, it was moved by Council Members Sniff/Adolph to adjourn. Motion carried unanimously. Respectfully submitted, JUNE S. GREEK, City Clerk City of La auinta, California 274 Lit t 6 $0 27 F- Ll $1 I 0 -IS ezopuaw 278 ATTACHMENTS La Quinta Museum Design A One Story Configuration New Building 3,347 sq. ft. Existing Building 819 sq. ft. Total Square Footage 4,166 sq. ft. Estimated Museum Cost $7469000 Estimated Courtyard Cost $559000 Features: Museum: Exhibit New Construction 593 sq. ft. (39 people) Exhibit Existing 310 sq. ft. (21 people) Archive 603 sq. ft. (40 people) Classroom/ Lab 156 sq. ft. (10 people) Meeting Room 662 sq. ft. (44 people) Patio (110 people) Museum Store 340 sq. ft. (11 people) Support Areas 279 ATTACHMENT6 "*I K r� 3 281 I� Lel 282 i; 3 Q c0 O J ii Q U) OD N I I N cts .r O O LL m c0 cr Lm _O C a� 283 CD d J O I I 1 I I I I I I 1 I -------------� I I r- I I I , I I I I I I I I I I I I I 1 I 1 I I i I I I 1 I I I I I- -------------- 1 \ 1 � 1 ��-----------------� i O LL ATTACHMENT ? La Quinta Museum Design B Two Story Configuration New Building Existing Building Total Square Footage Estimated Cost Estimated Courtyard Cost Features: Museum: Exhibit New Construction Exhibit Existing Archive Classroom/ Lab Meeting Room Patio for Museum Store Support Areas 7,271 sq. ft. 819 sq. ft. 8,090 sq. ft. $192039000 $559000 1,553 sq. ft (104 people) 310 sq. ft (21 people) 668 sq. ft. (45 people) 198 sq. ft. (13 people) 969 sq. ft. (65 people) (110 people) 392 (13 people) Second floor unfinished shell space 1,567 sq. ft. For Archive, Exhibit or Office expansion 34 ATTACHMENT 8 f Epkpkis JOHNSON �ASSOCIATES ACHITECTS INC October 29, 2001 5254 Fourth Ave Dodie Horvitz, Community Services Director San Diego City of La Quinta CA 92105 P . O. Box 1504 La Quinta, Ca. 92253-1504 Re: Museum programs Dear Ms. Horvitz: Per your inquiry on the programs, events and educational classes that might be held at the new museum, I have researched and gathered several current programs and possible future events. Mission of the Museum To preserve and promote the rich, multi -cultural history of La Quinta through hands- on displays of artifact reproductions, historical information, educational programs and community outreach programs. Association with elementary, middle and high schools There are currently elementary and middle schools classes that visit the existing museum on a regular basis. With the increased facilities of the new museum, these programs can grow in size, frequency and scope. The active introduction of school children to culture and history is an ideal method to engage and involve the public. Once the children are excited about the museum, the parents typically visit the museum. And with that visit the whole family becomes aware of the local culture and history, and a potential regular participant of the museum. Association with Colleges and Universities The collaboration with a college or university can be extremely helpful to a museum. Just as association with K through 12 schools can advance the appreciation of cultural and historical knowledge, association with higher education can be a fountainhead for the increase and refinement of that knowledge. The museum's association with an historical and / or archeological Phone 619-297-4659 Facsimile 619-297-2402 E-mail fj'aarchitects@home.com r, Uqj0 department can bring the museum's archive into focus and expansion, with research on the existing archive and possible artifact acquisition that would enhance the value of the archive. I realize that the College of the Desert is currently the only higher education institution in the valley. However, with the rapid increase in our population and pursuit of better education, it is only a short matter of time before a university is based in the valley. Community Activities With the educated and active population of the metropolitan area, the museum as been designed to be an integral element of the community. The museum has been configured to be a gracious host for weddings and receptions, lectures, retirement parties, boy & girl scout meetings, etc. In mild weather, the courtyard can become an extension of the meeting room. There is an increasing desire to have various types of meetings at places of interest. The new museum will be just such a place. The exhibit hall, museum store and courtyard will provide a pleasant break to any meeting or event. I hope this conveys a general idea of what is possible with the new museum. Sincerely, Paul W. Johnson, A.I.A. 287 U ATTACHMENT 9 September 24, 2001 Dodie Horvitz, Community Services Director City of La Quinta P. 0. Box 1504 La Quinta, Ca. 92253-1504 Re: museum design Dear Ms. Horvitz: f EKKIS JOHNSON 4ASSOCIATES ARCHITECTS INC 5254 Fourth Ave San Dicgo CA 9210) The background information and evolution of the necessity for the La Quinta museum is as follows: In 1993 the City of La Quinta enacted historic preservation ordinance 238. Cultural material whether acquired by survey, excavation, or donation, and whether of prehistoric or historic origin, falls within the purposes and objectives of the ordinance. With the design of the new museum, the City of La Quinta is addressing the benefits of establishing and maintaining a facility for the permanent curation of cultural materials collected during environmental investigations or by donation. Cultural materials are defined broadly to include — but not limited by — such physical remains as artifacts of Native American origin or use, historical artifacts, faunal remains, or soil samples recovered from archaeological studies. They also include historical maps and documents, photographs, public records, and all the supporting paperwork from cultural resource studies including site records, survey and excavation reports, field notes and site maps, catalogues, analytical studies, interview notes, and background reference matter. The Museum will reassemble from multiple scattered locations and bring together in one place, the physical and documentary evidence of the City's past. The City will benefit from being able to capture the current and growing interest among tourists and visitors by creating interpretive displays of local history and prehistory. The schools, general public, and scientists will benefit by having access to cultural materials derived locally for purposes of display, education, interpretation, and future research. Those pursuing research in history and archaeology will have a comprehensive database without having to search far and wide for scattered collections and documents. The materials themselves will benefit by being preserved in a secure environment, which meets prevailing standards of curation. 288 Phone 6I9-297-4659 Facsimile 619-297-2402 E-mail fjaarchitects�homc.com L; There is currently a statewide crisis in the shortage of curation facilities. Most of the universities, which used to provide curation, are now full accepting only the products of faculty or student research. Many museums, even the Los Angeles County Museum of Natural History, no longer are able to accept even staff collections. Si erely, Paul W. Johnson, A.I.A. 289 ATTACHMENT 10 CITY OF LA QUINTA CULTURAL RESOURCES: COLLECTIONS MANAGEMENT PLAN Prepared by: Roberta S. Greenwood Greenwood and Associates 725 Jacon Way Pacific Palisades, California 90272 June 2000 PACHRISTr DocCulResPlan. WPD 90 Mission Statement The City of La Quinta has enacted an historic preservation ordinance (Ord. 207,1992; Ord. 238,1993), stating its intent to: ■ Effect the enhancement and preservation of historic resources, landmarks, and districts; ■ Safeguard the city's historic heritage as represented by these cultural resources; ■ Stabilize and improve property values; ■ Foster civic pride in the character and accomplishments of the past; ■ Protect and enhance the City's attraction to residents and visitors, thereby supporting business and industry, ■ Strengthen the economy of the City; and ■ Promote*the use of landmarks and historic districts for the education, enjoyment, and welfare of the residents. Section 7.04 established the Historic Preservation Commission; Section 7.06 set forth the procedures and criteria for designating an inventory of historic resources; Section 7.08 discussed permits and improvements; while Section 7.10 provided for penalties. Certain minor items need review and amendment - particularly regarding archaeology and compliance with the California Environmental Quality Act (CEQA) - but the intent of the ordinance is clear. Cultural materials whether acquired by survey, excavation, or donation, and whether of prehistoric or historic origin, fall within the purposes and objectives of the ordinance. The City of La Quinta is considering the benefits of establishing and maintaining a facility for the permanent curation of cultural materials collected during environmental investigations or by donation. Cultural materials are defined broadly to include - but not limited by - such physical sical remains as artifacts of Native American origin or use, historical artifacts, faunal remains, or soil samples recovered during archaeological studies. They also include historical maps and documents, photographs, public records, and all the supporting paperwork from cultural resource studies including site records, survey and excavation reports, field notes and site maps, catalogues, analytical studies (such as the results of radiocarbon dating or obsidian analysis), interview notes, and background reference matter. Heritage concerns will be addressed by reassembling from multiple scattered locations and bringing together in one place, the physical and documentary evidence of the City s past. g g The City will benefit by having this information available for planning purposes. Departments responsible for permitting will be better informed about the need for study, or continuing oversight, "in both the historic core and underdeveloped areas"; when to require environmental studies; and the levels of effort appropriate in any given situation.. The City will benefit from being able to capture .the current and growing interest among tourists and visitors by creating interpretive displays of local history and prehistory. PACHRISTI\DocCulResPlan.WPD 6 11%W - 64 0 The schools, general public, and scientists will benefit by having access to cultural materials derived locally for purposes of display, education, interpretation, and future research. Those pursuing research in history and archaeology will have a comprehensive data base p g without having to search far and wide for scattered collections and documents. The materials themselves will benefit by being preserved in a secure environment which meets prevailing standards for curation. The City will recover some part of the costs of acquiring and maintaining a curation facility by charging fees from those who deposit collections derived from contract research. Such fees are acceptable and routine in such contracts. There is currently estate -wide crisis in the shortage of curation facilities. Most of the universities which used to provide curation are now full and accepting only the products of faculty or student researcli. 14any museums, even the Los Angeles County Museum of Natural History, no longer are able to accept even staff collections. The Ventura County Museum has turned over all of its archaeological accessions to a local junior college where their care is doubtful. The University of California at Riverside has signaled an intention to construct a curation facility in conjunction with the Metropolitan Water District of Southern California, but the location may be near the new Diamond Valley Lake Reservoir, and no final plan or date has been announced. A new facility in the Coachella Valley will be welcome. The City may decide to accept only collections from within its boundaries, or to access cultural materials from a broader region. PACKMSThDocCulResPlan.WPD ii 292 CONTENTS Part I - Standards for Curation.................................................... 1 Federal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Stateof California . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .......................... . 3 Part II -Specific Concerns of La Quinta, .............................................. 4 Current Status of the La Quinta Materials ..................................... 4 Short Term Management..................................................5 PermanentCuration......................................................7 Issues Regarding Curation in La Quints ..................................... 14 ReferencesCited .................................................. .. . . . . . . . . . . 17 Appendices 1. Samples of Forms Used in the Central Arizona Project Repository .................................... 19 2. Samples of Forms Suggested by the Department of Parks and Recreation ............................... 20 3. Examples of Catalogue Forms ........................................... 22 PACHRISTI\DocCu1ResP1an.WPD 111 293 u4' LA QUINTA CULTURAL RESOURCES COLLECTIONS MANAGEMENT PLAN Part I - STANDARDS FOR CURATION Existing Standards When cultural materials are acquired during any surface collection or excavation conducted as part of survey, testing, or the mitigation of impacts upon prehistoric or historical sites, the California Environmental Quality Act Statutes and Guidelines stated that planning should include not only a final report but "plans for the curation of collected materials" (CA 1994:6). Both the State of California and the United States Department of the Interior (DOI) have formulated standards for the management and curation of archaeological collections. Relevant sections with application to the prehistoric and historical collections gathered during investigations conducted within the City of La Quinta are summarized below. Federal Standards From a peer review of many repositories and institutions, the legislative and regulatory background, archaeological literature, questionnaires and consultations, the Heritage Conservation and Recreation Service (HCRS) developed an overview of the problems confronting the conservation of archaeological materials and a set of general recommendations (DOI 1980). The findings are relevant since 85 percent of the institutions visited in 1980 were already participating actively in cultural resources -management contracts, and others were involved at a lower level. HCRS accurately anticipated the need for storage facilities and for standardizing methods and procedures for preserving the collections. The major problem areas reported were cataloguing, storage conditions, condition of the collections, security, accessibility, curatorial services, sensitivity of certain materials, and managerial considerations such as policy manuals, accession or deaccession, security, insurance, and public service. The ultimate .conclusion was that planning for collections management should begin before any collections are made, as part of the research plan and process of contracting. The place of curation should be identified, and crucial elements of the repository's plan should include: Scope of collections statement; Statement of purpose; Acquisition policy; and Operating manual addressing: PACMSTI\DocCu1ResP1ar.WPD 1 294 643 registration procedures; accession file; catalog file; cross-reference files; conservation file; loan file; and files for photo data, projects, library references, history of the use of objects from the collections; location of analogous collections, etc. (DOI 1980:95). More specific recommendations were developed by the National Park Service (NPS) as 36 CFR Part 79 (1991). The defined regulations apply to collections resulting from actions under the authority of the Antiquities Act (16 U.S.C. 431-433), the Reservoir Salvage Act (16 U.S.C. 469-469c), National Historic Preservation Act (16 U.S.C. 470h-2), or the Archaeological Resources Protection Act (16 U.S.C. 470aa-mm). Cultural materials gathered as a result of any federal jurisdiction or participation are subject to these regulations, and any repository providing the curatorial services must possess the capability to provide adequate long-term services to protect and preserve both the material remains and associated records (NPS 1991:4-5). The NPS regulations define "material remains" to include architectural and structural components, intact or fragmentary objects of human manufacture, intact or fragmentary natural objects used by humans, by-products or debris resulting from the manufacture or use of man-made or natural materials (e.g., slag, dumps, or debitage), organic material, and environmental and chronometric specimens (e.g., wood, seeds, animal bone, shell, soil). Types of "associated records" to be maintained include, but are not limited to, originals or copies of field. notes, site forms, maps, photographs, inventories, laboratory reports, public records compiled during the research, electronic data, and administrative paperwork relating to. the investigation(s). The regulations stipulated by 3 6 CFR Part 79 (NPS 1991) further set forth that curatorial services are to be provided according to professional museum and archival practices which include: 1. A system to inventory, accession, label, and catalogue- a collection; 2. A system to identify, evaluate, and document a collection; 3. Appropriate physical conditions of environmental control and security, and appropriate packages and containers; 4. Periodic inspection of the collection, and implementation of any actions needed to preserve it; 5. Access and facilities to study the collection; and 6. Methods of handling, cleaning, stabilizing, and conserving the collection (199 1: 7-8). Additional criteria used by the federal agency in evaluating the capability of a repository to provide adequate curation include: records of damage, loss, deterioration, deaccessions, transfers, repatriations, or discards; dedication of the facilities for exclusive needs of the collection; use of the collection; and physical condition of the facility and any exhibit areas (NPS* 1991:18-27). Specific requirements such as the type of packaging are not called out, but the criteria for a satisfactory repository and qualified museum professionals are established. ' PACHRISTI\DocCu1ResP1an.WPD 2 u44 State of California Standards Recognizing the fragile and non-renewable nature of cultural materials which cannot be preserved in place, the Resources Agency of California issued Guidelines for the Curation of Archaeological Collections in 1993 for the express purposes of enhancing cultural traditions, conducting scientific research, and providing educational and heritage appreciation programs. The document is designed to assist private and public curatorial repositories in preserving prehistoric and historic collections recovered under the authority of state environmental laws, codes, and regulations. The statements describes specific procedures to assemble, prepare, manage, and preserve collections; criteria for the p capability of the repository to provide permanent curation; procedures for the use of collections; and terms for acquisition and use (DPR 1993 :1), all of which are essentially. parallel to the federal regulations summarized above. The state guidelines have additional details about selection and deaccessioning, i.e., what may be culled and what should be saved. These guidelines require that the archaeologist assembling a collection should evaluate the values of the material for future research, heritage appreciation, education, and interpretation. The variables to be considered include: 1. The type of resource investigated; 2. Research goals of the investigation; 3. Concerns of affiliated groups; 4. Distinctive curatorial goals of the repository; 5. Regional goals expressed in historic preservation plans; and 6.Other factors or values (DPR 1993:4). The state guidelines emphasized that any treatment needed for preservation should be provided prior to curation, and that any materials to be culled should be adequately documented prior to discard. A program of "controlled disposal" was recommended whereby any materials to be culled might be saved in inexpensive containers in a facility which might not qualify as permanent curation, so that there would be some potential for future re-examination. Explicit criteria should be made for deaccessioning, and a determination of who is responsible for making such decisions. Within the permanent facility, the state suggested that stable materials could be stored on open shelves (DPR 1993:7). Other provisions in these guidelines specified inventory, archivally stable records and containers, hard copies of electronically entered data files, and a duplicate copy of all records .to be stored in a second secure facility (DPR 1993:7-9). The general objectives and specific standards, in both the federal and state guidelines, apply equally to prehistoric and historical collections and all associated research documentation.' Native American Concerns Any human remains encountered in the field are subject to State of California law regarding immediate notification of the county coroner (Health -and Safety Code, Sect. 7050.5). If the coroner PACHRISTI\DocCu1ResP1an.WPD 3 295 determines that the remains do not represent a victim of current crime and are of Native American origin, the procedures for the identification of the most likely descendant will be followed, and agreement reached about the treatment of the remains (Public Resources Code, Sect. 5097.98). Federal provisions are established for the repatriation of human remains and associated grave goods which are part of sacred patrimony (Title 25, U. S. Code Sect. 3001 et seq., called NAGPRA). These are not subject to curation by the City of La Quints. Part II -MANAGEMENT OF LA QUINTA PROJECT MATERIALS Neither the federal nor state guidelines differentiate between short term management and what may be properly called curation. Permanent curation refers to the long term preservation and care of.a collection after all of the studies have been conducted and a final technical report prepared. When the curating facility has been identified and the laboratory -and curation manuals developed in advance, the management of the cultural materials and their paperwork follows the specified procedures from the beginning of an investigation. When the ultimate repository is unknown, a temporary plan is necessary to safeguard the collections and minimize redundant effort. For the most part, interim (short term) management comprises'the procedures normally followed in the laboratory, plus packaging and duplication which anticipates the requirements of the ultimate repository and provision for the temporary safe and secure storage of cultural materials during research and analysis. With reference to collections already recovered, the City of La Quinta needs a bibliography of all reports prepared to date, and the present whereabouts of the resulting cultural materials. Until a curation facility is established and operational, there should be a temporary curation plan for the prehistoric and historical materials consistent with the state and federal guidelines. This should include specifications for the preparation of the materials for permanent curation, complete inventory, collection locational guide, criteria for deaccessioning, inventory of repatriation material, process for tracking loans or displays, and a curation manual with guidelines for receiving, organizing, managing, and preserving the collections. The materials should be prepared for curation as soon as they are no longer needed for analysis, and a curation manual should be developed to assist in the management and preservation of the City's collections; Dr. Martz has developed such a prototype for the Metropolitan Water District of Southern California (1996). Her recommendations are incorporated in the short term management and permanent curation plans presented below for the City of La Quinta. At the present time, the City's historic. preservation program is not in compliance with the main provisions of the state or federal guidelines for the following reasons: curation is not identified as an explicit item to be stipulated in cultural resource investigations at all levels; no facility for permanent curation has been established; no standards have been adopted or place identified for temporary storage; no discard policy has been set forth; archival packaging and paperwork has not been specified; and there are no manuals to guide any of the steps in either temporary or permanent curation. PACHRISTBDocCu1ResP1an.WPD 4 296 Current Status of the City of La Quinta Cultural Materials A preliminary review of 24 cultural resource survey and excavation reports on file with the Community Development Department reveals that four of them state that the materials "will go to the City of La Quinta," "will be the responsibility of the City of La Quinta,"' or presumably are already at the City. The status and location of these materials is unknown at present. Two reports (198 .1 and 1982) say that the collection "will be moved to ARU" [the Archaeological Research Unit at the University of California, Riverside], and two reports dated in 1993 say that the collections are at ARU. Although UC/Riverside is presently planning an accredited curation facility in coordination with the Metropolitan Water District of Southern California, it is not now known whether the Department of Anthropology met the appropriate standards in 1993, whether the collections were accessioned there, and their present condition. One collection made in 1998 was at the office -of L&L Environmental, Inc., and no mention at all was made of curation in the other 15 documents reviewed. The above constitutes only a partial review of reported cultural resource studies which have been conducted in La Quinta. From perusal of the bibliographies appended to the above 24 reports, it is clear that many additional investigations have been conducted. These reports, and documentation of the resulting collections, are yet to be discovered. Short Term Management Short term management refers to that period from the time when materials are acquired from excavation or other avenues of research until they are deposited in a place of permanent curation. When no repository has been identified, it is essential that cultural materials and documents be handled in a manner that will be consistent with the requirements of the ultimate facility. Advance planning is also most efficient in time and costs so that materials do not have to be handled, labeled, or packaged twice, and that the condition and whereabouts of all elements of the collection are known at all times. The following steps would comply with the federal and state guidelines and are offered as a minimum set of standards for the short term: A-1. Cultural materials will be cleaned, as appropriate to their raw material and their research potential. Procedures will be spelled out in a laboratory manual. For example, flaked stone tools which may retain blood residues will not be washed because there are analytical techniques that may identify the animal(s) hunted or butchered. Milling stones and manos may retain microscopic particles of the plants which they processed. Glass objects with even fragments of paper labels will be dry - brushed with care. Organic materials from a defined feature or context, which would be suitable for radiocarbon analysis or other studies, will be packaged and labeled appropriately in the field. PACHMSTr\DocCu1ResP1an.WPD 5 297 A-2. Cultural materials will be marked or labeled, as directed in the laboratory manual for various types and sizes of materials. A-3. Cultural materials will be catalogued using appropriate columns for catalogue number, provenience, raw material, name of item, dimensions and weight, and pertinent remarks, in a system defined in the laboratory. For example, an entry for historical ceramics would include paste body, form, color, pattern, maker and dates, if known, and reference citation. An entry for a Native American projectile point would include raw material, size, weight, form of stem and/or blade, presence of retouch or asphaltum, and a type classification. A-4. very Fragile artifacts, small items, and historical documents will be packed to protect them from g �' breakage, loss, and deterioration. For example, beads will be placed.in small rigid containers such as vials or film cans. Historical paper or documentary material will be interleaved with acid -free tissue and/or placed in protective polyethylene sleeves, and stored flat in files. Each such item removed from the bulk of a collection will be suitably identified by site, provenience, and catalogue number, labeled as fragile, and the whereabouts entered into a locational data file. A-5. Items of value, such as coins, will be packed and stored in locked security. Each item removed from the bulk of a collection will be suitably identified by site, provenience, and catalogue number, and the whereabouts entered into the locational data file. A-6. Photo logs will be prepared for all prints and slides. A-7. No contaminants which must be removed later, such as rubber bands, paper clips, or staples, will be used on -paper records or artifact packaging. A-8. Documentation will be prepared for all items removed temporarily from the collection for technical studies, security, loan, or display, or permanently for repatriation. A-9. A discard policy will be established, and revised if necessary, after all of the collection has been recorded, evaluated, and analyzed. Some culling may take place after the study has been completed, consistent with the discard policy and conditions of the permanent curating facility. The individual(s) responsible for decisions about items which do not require curation will be identified, and the rationale for discard made explicit. Records will be maintained for all materials discarded, and notes added to the catalogue for items deaccessioned. A-10. Any items which will need professional conservation or treatment prior to permanent curation will be identified and made accessible. Examples might include fragile bone artifacts or other perishables in need of stabilization, display -worthy ceramics to be reconstructed, metal objects to be cleaned or restored, paper documents or photographs to be mounted or copied onto archival stock, PACHRISTI\DocCu1ResP1an.WPD 6 L etc. Conservators generally prefer that no interim procedures should be attempted which might have to be reversed under professional care. A-11. Items particularly suitable for public display, educational use, or interpretive services will be identified, packed, and stored separately, whether destined for permanent curation or discard. These materials will be made known to those planning for public displays or outreach. A-12. For each assemblage, a curation document will be developed for the guidance of the future curator and the facility responsible for the management and preservation of the collections. This is a record of the procedures which have been taken to clean and stabilize the materials, catalog the collection document and track materials, code and enter electronic data with instructions for accessingthe data base, and cull the collection. It will include an estimate of the cubic feet of . • containers to be curated permanently, and the lineal feet of shelving or number of files needed for documents, paper er a records, maps, and drawings. It will specify items or materials which need p professional treatment or conservation, and contain an inventory of any artifacts which have been stored ap art from the main collection, sent out for technical studies, loaned, or repatriated. It will . include an inventory of artifacts, photographs, documents, equipment, or other objects with interpretive value. Completion of the steps outlined above will provide temporary protection of the cultural materials p p and their records for the short term. The laboratory and curation manuals, discard policy, and comprehensive inventory will identify what additional measures will be needed for permanent curation. Following these steps will minimize repetitive handling of artifacts and expedite transfer of collections from the laboratory to permanent curation. Permanent Curation The following standards can be achieved with maximum efficiency after the curatorial facility has been identified and has developed its own internal policies for preservation, documentation, and maintenance. These recommendations are based upon the federal and state standards (NPS 1991; DPR 1993 • the procedures of some of the State Archaeological Information Centers, particularly )� those of the University of California at Santa Barbara which are the most detailed (UCSB 1995); guidelines of the Central Arizona Repository (CAPR 1993); and the collections statement by the United States Army Corps of Engineers (USA 1991). The State of California has defined a qualified repository as an institution that can provide "professional, systematic, and accountable curatorial p rY services on a permanent basis in accordance with the guidelines" (DPR 1993:3). The professional expertise is provided by one who "should, as a minimum, have experience in collection management p and a g g graduate degree from an accredited institution in anthropology, history, museum studies, or g related q or discipline; equivalent experience" (DPR 1993:3). The following considerations will p comply with federal and state guidelines, and will be incorporated into a collections management manual for the Inland Feeder Project: PACH1USTI\DocCu1ResP1an.WPD % 299 B-1. An accession number will be assigned to the collection. Usually, a separate designation is assigned to each archaeological site or other location. B-2. Preparation of documentation a. All field notes, level records, historical research papers, interview notes, photo logs, mapping data, manuscripts, summary notes, and other paper records will be organized. If not already printed on acid -free stock, all such records will be copied onto archival papers and stored in acid -free file folders, without paper clips, rubber bands, staples, or other potential contaminants. A duplicated copy of these materials will be filed in a second, secure facility. b. All field maps, site or feature maps, project development maps, historical maps gathered during research and other locational documents will be retained. Oversize original maps or field drawings will be interleaved with acid -free tissue and entered into the record -keeping system. Where possible, such graphics will be copied onto archival paper. Optimally, they will be stored in flat files rather than rolled. c. Photographs and slides will be accompanied by. logs or record sheets printed on archival quality paper. uali a er. Prints and slides will be marked with No. 2 pencil so that they can be cross- referenced to the logs. Photographs, negatives, contact sheets, and slides will be stored in appropriate ro riate archival polyethylene (not vinyl) Vue-All envelopes, incorporated into acid -free binders, suitably labeled. These materials will be stored in a stable environment with devices for controlling and monitoring the humidity and temperature. d. Other documents. Manuscripts, draft and final reports, supplementary catalogs, lists of discards, laboratory processing methods, research notes, historical data, any conservation treatments which have been utilized, and other useful information will be copied onto acid -free paper. If generated on the computer, both an archival quality hard copy and the disk(s) will be preserved. Electronic media will be write -protected and backed up on tape. If the curating facility has the capacity, long-term storage of electronic media may be supplemented by CD-ROM, although its p ty� g survival time is not yet proven. e. Artifact Catalog. The catalog will be formatted and provided in both hard copy on acid. free stock and on computer generated disk(s). The following fields will be included as a minimum: accession number, site number if different, catalog number, unit, level, material, number of objects, descriptor(s), weight and/or count as appropriate, and discard status. An explanation of the cataloging system, and instructions for accessing the computerized data base, will be provided, as well as locational data for all materials. Identification of items suitable for display, interpretation, technical studies, or illustration may be entered into the catalog, or provided as a special summary. A separate listing will be provided, maintained, and updated which records the current location of all items removed from the bulk of the collection for analysis, conservation, loans, locked storage,. or other reason. PACH1UST11DocCu1ResP1w.WPD 8 300 u5C f. Forms. A standard set of forms will be developed for continuing use to record and track the locational data of items stored separately, removed.from the collection for special analyses, on loan or stored elsewhere; box inventories; loans or new accessions; conservation methods and results; discards; and repatriations. Some examples of the format in use by the Central Arizona Project Repository (1993) are provided in Appendix 1. These are provided for general reference only, to suggest the kind of tracking which may be appropriate. Forms suggested by the California Department of Parks and Recreation for acquisitions, loans, and other aspects of curation are included as Appendix 2. Each form will be accompanied with detailed definitions of each entry and instructions for its use, and will be included in the collection management manual. g. Manuals. Repository manuals will be developed to cover the following aspects of collections management: the laboratory manual; cataloguing manual with explanations of fields, coding, etc.; the data entry program utilized; and the temporary and permanent curation standards and requirements. These establish the procedures to be used in all investigations on behalf of the City of La Quinta and will provide for any particular or specific amendments which may become necessary in the future, once the repository is identified. A curation handbook will be prepared separately for each site for the guidance of the curator and those who may wish to access the collection. This document will contain the catalog, master boxed collections inventory, locational data, photographic and cartographic inventories, release forms for items, nature of the investigation, and a summary or abstract of all reports generated for that investigation. h. Discard Policy. Final responsibility for culling the collection is shared by the archaeologist responsible for the investigation and the professional curator in charge of the repository. No culled materials will discarded without the City's prior approval. Decisions about retaining cultural materials will be based upon their values for future research, heritage appreciation, education, and interpretation. These values may vary in accordance with (1) the type of prehistoric or historic archeological resource investigated, (2) the research goals of the investigation, (3) concerns of culturally affiliated groups, (4) the distinctive curatorial goals of the respository, (5) specific regional goals specified in historic preservation plans, and (6) other factors. Accordingly, flexibility in the selection of materials for curation should be maintained [DPR 1993:4]. The California Department of Parks and Recreation recommends, as a minimum, that a representative sample of all classes of cultural materials should be retained, excluding an overriding concern such as health risk, repatriation, or materials such as organic or metallic objects beyond conservation treatment at an acceptable cost. The collections management plan should give priority to complete finished objects; fragmentary objects with diagnostic attributes useful for comparative analysis; and material with residues, chemicals, or elements potentially useful for future studies (DPR 1993:4). PACMSTI\DocCulResPlan.WPD 9 301 In the event that the total assemblage from a site cannot be curated, heritage values, sampling theory, and future research potential should be weighed against practical storage limits. Any materials to be culled should be adequately documented; if already catalogued, they should be deaccessioned and separate inventories created of the discards. The state recommends that culled materials should not be discarded as refuse, but placed in suitably labeled inexpensive but sturdy containers, and stored in "deep storage facilities" which might not qualify as curation repositories. In this way there would be some potential that the culled material could survive for future re-examination (DPR 1993:5). B-3. Material Remains Where possible, individual prehistoric or historical artifacts will have been marked directly on the least photogenic surface with the site (accession) number and catalog entry number in black or white indelible ink with a lacquer top coat, such as acryloid B-72 or clear fingernail polish. White correction fluid or other pigment is not to be used as a base coat under the numerals. When items are bagged separately, each should be placed in a polyethylene zip -top bag with an acid -free tag inserted which bears the provenience data. Such bags may be of 2 mil thickness up to a size of 3 x 5 inches, and 4 mil thickness above that dimension (UCSB 1993:4). Items can be grouped by material type. Perishable specimens such as vegetal, fiber, feather, or hide objects will not be labeled directly, but identified with string -tie tags and/or packed in archival foam or acid -free tissue and laid flat in acid -free, labeled boxes. Very small artifacts such as beads or fine lithic debitage need not be labeled directly, but will be wrapped in acid -free tissue and placed in small rigid containers or vials. An acid -free label will be placed inside, and the container will also be labeled on the exterior (not the lid). Gelatin capsules will not be used. Bulk samples of soil, shell, midden, etc., will be bagged in sturdy polyethylene bags of suitable thickness. All such materials will be thoroughly dried before bagging. A small archival tag with all catalog reference data will be enclosed within a small polyethylene bag inserted into the larger sample bag so that it is readily visible. Non -acidic or curatorial quality cloth bags are acceptable where appropriate if they are securely tied, with archival labels within small polyethylene zip -top bags placed inside, and the exterior labeled by acid -free hang tags affixed with cotton string or other indelible markings. The same procedure will be followed for multiple, fragmentary, or batched cultural material such as flakes, broken bottles, nails, sherds, etc. from the same provenience; they may be bagged together with a similar sort of archival tag enclosed in a small polyethylene bag placed inside the larger bag. Paper bags will not be used. Oversize and very heavy objects, even if they have been labeled directly, will be additionally identified with an acid -free card -stock tag tied to the object with heavy cotton string so that the tag can be read without moving the item. Metal rim tags, flagging tape, twist -ties, or labels attached with wire are not acceptable (UCSB 1993 :11). Items which are stable, such as large milling stones, may be stored on open shelves. PACHUSTr%DocCulResPlan.WPD 10 302 B-4. Organization of the. Collections There are many ways to organize a collection, the most common being by material (faunal,. ground stone ceramics metals, etc.); by function (all toys, all clothing parts, electrical fixtures, etc.); by a given provenience such as a feature or locus; or even by catalog numbers. The organizing principles must consider maximizing access to a particular artifact type or class of artifacts for future research, and the different environmental conditions or special facilities which may be necessary for preservation. Prehistoric artifacts are most often grouped. by material; for example, almost all projectile points, manos, or pestles, are made of stone. The function of Native American artifacts is not always known but the raw material relates closely to technology, and this can usually be ascertained. When a use seems apparent, such as a relation to .hunting or food processing, an ascribed function may be treated as a secondary level of classification. On.the other hand, historical collections are best approached for research or display when grouped by function. In this manner, for example, all buttons would be accessible in a single place for reference or illustration whether made of rubber, glass, clay, metal, bone, or plastic. Similarly, a doll might be made of any combination of cloth, porcelain, plastic, glass, hair, or leather. Whether the* items are similar in function but made of different materials, such as buttons, or like items composed of several different materials, like some dolls, analysis and research are better served by keeping these artifact groups together and identifying raw material at the secondary level. It is not a problem to organize prehistoric and historical objects differently, as long as the approach is made explicitly clear during the initial laboratory processing, and the curation manual describes the methods for tracking. For large collections, it may be desirable to organize the materials from each site into three classes: research collections, special collections, and archives (CAPR 1993 :19-21). The research collection includes the majority of the artifact and sample collections, and is divided into material or sample types and organized by provenience. The laboratory and those who manage temporary curation willm keep like materials (or for historical artifacts, those of like function) in the sae or sequential boxes. For example, where the inventory can be anticipated during cataloguing,. it may be possible to set aside the first xx number of boxes for flaked stone, xx number of boxes for ground stone, xx boxes for unprocessed flotation samples, or xx boxes for such categories as table ceramics or glass bottles or toys. If this approach is followed for a large assemblage, the special collections might include whole or reconstructed ceramic vessels, artifacts illustrated in reports, materials of particular research, interpretive, or economic value, those of particularly fragile nature, perishables, or diagnostic items such as projectile points. The archives collection includes all of the records - typically on paper - associated with the project. These include the research design, field notes and level records, maps and drawings, photographs and negatives, photo logs, ethnographic or historical data compiled during g the back round research, notes of oral interviews, site records, laboratory and ancillary study reports, artifact catalogue, copies of all manuals, records of artifact treatment, forms related to acquisition, loans, or other tracking, location of all materials, correspondence and other communications, and the final report(s). PACH1USTr0ocCu1ResP1an.WPD 11 303 L a� All the materials which will fit will. be packed into acid -free cardboard boxes of uniform size, preferably made of 200-pound Kraft stock and assembled by folding. No staples, glue, or tape will be used. Boxes will be numbered sequentially, beginning with the research collections, followed by special collections and boxes containing archives. Any oversized boxes or unboxed materials stored on open shelves will be individually numbered at the end of the research collection sequence, and any map tubes will receive separate numbers at the end of archive box sequence. To the extent practicable, each box will contain only one type of material; however, if there is too little material to justify separate boxing, different material types may be packed within smaller boxes inside the standard carton, with both sizes clearly labeled. When padding is needed for individual artifacts or groups of artifacts, crumpled tissue paper or polyethylene cushion foam will be used. Non -buffered, acid -free tissue is recommended for organic materials, including shell and bone, although regular acid -free tissue is acceptable for stone or pottery. When it is prudent to use substantial padding during transport of collections or to protect surfaces, styrofoam peanuts will not be allowed to come into direct contact with an object (CAPR 1993:25); the object will first be wrapped in a polyethylene or paper bag, acid -free tissue, or polyethylene cushion foam. Styrofoam packing material will be promptly removed upon arrival. Bubblepak is acceptable only for short term transport. Neither printed newspaper nor cotton batting will be used. B-5. Collection Inventory Each box and each individually stored or oversized item will be numbered, beginning with number 1 and continuing with no gaps to the last number. A research collection might be organized as follows: Boxes 1-3. Ceramics from site CA-RIV-xxx. Boxes 4-7. Ground stone from site CA-RIV-xxx. Box 8. Flotation samples from site CA-RIV-xxx. Box 9. An oversized ceramic vessel, or a large milling stone, from site CA-RIV-xxx. Item 10. Unboxed milling stone from site CA-RIV-xxx. Box 11. Illustrated artifacts from site CA-RIV-xxx. Boxes 12-13. Photographic documentation from site CA-RIV-xxx. Boxes 14-15. Archival records from site CA-RIV-xxx. When there are special collections, such boxes will be organized in the same sequence. and numbered beginning with the next sequential number. In the above example, a special collection would begin with number 16. Each box will be prominently labeled and numbered on one side and one end (not the lid), with permanent black ink either stamped or hand-written directly on the surface. No labels will be attached with glue or tape. A standard box inventory form will be -completed for each box and each individually stored item. This form will itemize the number of bags or discrete items within the box, describe the material type, and list the artifacts by type such as projectile point or rim sherd. Other PACH1USTI\DocCu1ResP1an.WPD 12 304 Z columns on the form provide. for the feature or structure number, and the figure number for illustrated objects. The count may refer to either the number of discrete items or the number of bags. The form will be prepared in triplicate on archival paper. One copy goes into the box, the second copy is included in the archive documents, and the third is a working copy in the site curation handbook. When any item is removed from either the research or special collection, a release (or tracking) form is inserted into the box, in the archive file, and in the curation handbook. The receipt and return signatures are required on all copies, and a list of outstanding items will be maintained. B-6. Physical Environment The curation facility to house the collections must meet certain standards to safeguard the materials from either deterioration or loss, and from damage- by fire, water, or biological hazards (such as vermin or insects). It should have controls and monitoring for heat and humidity in space which will be adequate to contain all the organics and perishables, including paper, photographic, and electronic data. Stable stone artifacts may not need this controlled environment, but require the same level of security against pilferage or theft. Keys to the facility should be controlled, and a sign-in/sign-out log should be maintained for all access. The responsible curator should make regular inspections as a matter of routine to evaluate the condition, integrity, and security of the collection. He or she should inspect the tracking of items signed out for special studies, research, loan, illustration, or others special purpose, and check whether some may be overdue for return. The repository should p provide access and facilities to study a collection. Adequate lighting is standard, and running water would be desirable. As defined in 36 CFR Part 79, a physically secure laboratory, repository, or exhibition area will meet local electrical, fire, building, health and safety codes- and will have: an operable fire detection and suppression system; -intrusion detection and deterrent system; emergency management plan for response to fire, flood, natural or civil disasters, or failures of the structure or its systems; provision for secure storage of valuable or fragile items; limited and controlled access to keys; regular inspections and actions to maintain the collection's integrity; protection against adverse temperature or humidity, visible light, ultraviolet radiation, dust, soot, gases, mold, fungus, insects, rodents, and general neglect (NPS 1991:19-20). C responsibility oration is the final res onsibili required in the cultural resource management process whether a project ect is subject to state or federal oversight. Without providing for the preservation of cultural materials recovered during survey, site testing, or data recovery, the efforts are little more than destruction of the City's heritage. B-7. Funding Adequate funding is needed to prepare the materials for curation, to create all guidance or reference manuals, to provide the necessary physical facility and professional supervision of the collection(s), and to safeguard the material objects and documentation permanently. The responsible curation of the results of an investigation is a requirement of the mitigation of impacts on important cultural resources. "Archeological collections and their associated records that are created by compliance PACHRIST1\DocCu1ResP1an.WPD 13 305 with state environmental laws, regulations, and guidelines must be housed at qualified repositories that have capability to ensure permanent storage, security, and ready access to qualified users " (DPR 1993 :2). Costs for collections preparation and the fees to be charged for permanent curation should be built into the consultant's budgets for cultural resource investigations. The City will determine the fees to be charged against the contractors for permanent curation. References Arizona, State of [CAPR] 1993 Requirements and Guidelinesfor Preparation ofCollection. Central Arizona Pro ject Repository. No place of publication cited. California, State of 1993 Guidelinesfor the Curation ofArcheological Collections. Department of Parks and Recreation, Resources Agency. Sacramento. [DPR] 1994 CEQA and Archaeological Resources; CEQA Technical Advice Series. Governor's Office of Planning and Research, Sacramento. [OR] California, University of [UCSB] 1995 Procedures for the Submission ofArchaeological Materials for Curation. Repository for Archaeological and Ethnographic Collections, Department of Anthropology, Santa Barbara. Martz, Patricia 1996 Letter to Wendy Picht, Metropolitan Water District of Southern California, dated January 22. National Park Service [NPS] 1991 36 CFR Part 79, Curation of Federally -Owned and Administered Archeological Collections. United States Department of the Interior, Departmental Consulting Archeologist. Washington, D. C. Sonora State University 1993 Agreement for the Curation of Archaeological Collections. Archaeological Collections Facility, Academic Foundation, Rohnert Park. PACHRISTADocCulResPlan.WPD 14 306 ,�- We J United States, Department of the Army [USA] 1996 Collections Management and Curation ofArcheological and Historical Data. Project Operations, Corps of Engineers, Washington, D. C. United States, Department of the Interior [DOI] 1980 .The Curation and Management ofArcheological Collections: A Pilot Study. Heritage Conservation and Recreation Service Publication No. 59. Washington, D. C. P:ICHRISTI\DocCu1ResP1an.WPD 15 307 r APPENDIX 1 SAMPLES OF FORMS USED IN THE CENTRAL ARIZONA PROJECT REPOSITORY (1993) PACHRISTI\DocCulResPlan.WPD 16 308 APPENDIX 2 SAMPLES OF FORMS SUGGESTED BY THE DEPARTMENT OF PARKS AND RECREATION (1993) PACHRISTr0ocCulResPlan.WPD 21 k 3 3 APPENDIX 3 EXAMPLES OF CATALOGUE FORMS PACHRISTr%DocCulResPlan.WPD 22 310- 660 ATTACHMENT 11 La Quinta Museum Fixtures, Furnishing &Equipment Meeting 65 Chairs @ $100 each 11 Tables @ $300 each Subtotal: Museum Store Gondolas, 76 Linear Feet @ $100.00/Linear Foot Cash Register (P.O.S.) Subtotal: Display Items Display Cases Wall Unit Display Cases, 10 @ $750.00 each Subtotal: Offices 3 Desks @ $450.00 each 6 Chairs @ $200.00 each 4 File Cabinets @ $400.00 each 3 Computers @ 2500.00 each Subtotal: Miscellaneous Supplies & Products Subtotal: Grand Total: $6500.00 $3300.00 $9800.00 $7600.00 $3000.00 $10, 600.00 $8000.00 (A) or $14,000.00 (B) $7500.00 $I5,500.00 (A) or $21,500.00 (B) $1350.00 $1200.00 $1600.00 $7500.00 $11, 650.00 $1000.00 $1000.00 $48,550. 00 (A) or $54,550. 00 (B) 311 G63 REPORT/INFORMATIONAL ITEM: CULTURAL ARTS COMMISSION MINUTES September 13, 2001 1. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Baxley led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Dan Baxley Commissioner Denise Diamond Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT A. Mr. Bob Alcala of the Friends of the La Quinta Senior Center presented the artist's rendition of the mural that she would like to paint on the back wall of the stage at the La Quinta Senior Center. On one side of the mural is a sepia -colored picture of the La Quinta Hotel in 1926. The middle of the mural contains a fountain from the hotel, and the other side of the mural is a rendering of the La Quinta City Hall in full color. The fountain and mountains in the background provide the transition from the old to the new. Commissioner Reynolds requested that the fountain be eliminated from the mural as it distracts from the mural and it may provide a distraction to those using the stage for other purposes. Mr. Alcala stated that the "Friends" would like to install a curtain that can be pulled when the mural is not needed. Mr. Alcala also stated that the mural will protected with a varnish cover. Commissioner Diamond asked how the artist and topic were selected. Mr. Alcala gave an overview of the project: Once the "Friends" moved the projection screen from the back wall to the beam, the back wall of the stage was very bland. The "Friends" came _up with the idea of a mural and the theme "La Quinta, from old to new." The artist was selected through the La Quinta Arts Foundation. Commissioner Diamond expressed concern that the mural seems to focus on the fountain and that the mountains and buildings should be highlighted. She further stated that the focal point of an art piece is usually symbolic, and the fountain does not seem to produce that symbolism. Mr. Alcala stated that the fountain can be reduced in size in the mural and perhaps moved to the side. Commissioner Baxley asked if there is another object that can replace the fountain as the transition point. -Mr. Alcala will consider that. The Commission thanked Mr. Alcala for this presentation. Mr. Alcala will get the revised rendering to staff for final acceptance by the City Council before the project is begun. III. CONFIRMATION OF AGENDA S ACommunity Services\CAComm\CACMM.09-13-01.wpd 312 IV. CONSENT CALENDAR A. Approval of Minutes of July 26, 2001 B. Art in Public Places Financial Report for July 2001 C. Monthly Department Report for June and July 2001 It was moved by Commissioners Reynolds/Loudon to approve the Consent Calendar with corrections. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Commissioner Shamis reported that she had met with Marni Francisco regarding Artist Partnership Day. Commissioner Shamis requested that Ms. Francisco contact Ms. Karen.Wheeler of La Quinta High School as to the type of artists Ms. Wheeler would like to have participate in the program this year. Once Ms. Wheeler selects the type of artists she would like to have make the presentations, Ms. Francisco will then contact Commissioner Shamis so that specific artists can be arranged. Commissioner Shamis volunteered to coordinate the program as she has done this several years in the past. She also asked for additional help on the days of the events from the other Commissioners. Commissioners Loudon and Reynolds volunteered to help at the event. Commissioner Baxley sugggested art instructors at College of the Desert be contacted for participation. Commissioner Diamond will contact specific instructors once the art mediums have been determined. Staff will contact Commissioner Diamond once the information is available. It was moved by Commissioners Reynolds/Loudon to offer the Artist Partnership Day October 24 and 25 and to invite artists to participate in the program. B. Cultural Arts Symposium Commissioner Shamis gave an overview of the Cultural Symposium's history and what has been done so far for the Symposium to be offered on Saturday, November 3, 2001 at the La Quinta Civic Center from 12-6 p.m. Colleen McBride of the Riverside Arts Council will coordinate the panelists and invitations to the event. The Riverside Arts Council is requesting four items from the Cultural Arts Commission: 1. Mailing list of last year's attendees 2. Lodging for the panelists: Three or four rooms 3. Public Relations for the event 4. Refreshments Commissioner Shamis directed Community Services Director Horvitz to send Ms. McBride the mailing list from last year's event. Commissioner Shamis will ask Doug Yavanian of KSL to donate the rooms for the panelists. Commissioner Shamis requested that Commissioner Diamond write the press releases for the event and submit them to staff to be processed through the City's Public Information Officer. Commissioner Baxley suggested the event be noticed in the weekly publication at the College of the Desert. Commissioner Diamond suggested that Ms. McBride be responsible for the press releases as she has all the details as to the panelists and the program. Commissioner Shamis responded that the 313 S ACommunity Services\CAComm\CACMIN.09-13-O l .wpd Cs 0 press releases will be generic in nature. Commissioner Shamis also reported that Ms. McBride is requesting that the invited panelists will provide a display booth and information regarding their organizations. Ms. McBride also would like to have music as part of the reception. Commissioner Shamis stated that Scott Smith and his band have a very good reputation and would cost between $300-$400 dollars for the event. Commissioner Shamis will check with Ms. McBride as to whether she would like to use this group at this event and who will cover the cost of the entertainment. The Commission discussed the refreshments for the event. Because the event is being held on a Saturday evening, having local restaurants provide donated samples of their menus at this event may be difficult. The caterer that was used for last year's event was very professional. The food was very good and the participants enjoyed the catered event. It was suggested that the same caterer be used again this year. Staff will check into the availability of the caterer for this event as well as the price. It was suggested that additional chairs be set out in the courtyard for people to use at the reception. The theme for the symposium will be "How to bring artists to the area". Commissioner Shamis stated that since November is CALAA's History and Cultural Awareness Month, the La Quinta Historical Society should be involved in the event. Commissioner Shamis stated that in order to make the symposium a success, follow-up calls must be made after the invitations are sent out and right before the event to remind people of the event. Commissioner Diamond suggested that the Cabazon Band of Mission Indians be involved again this year with the symposium as well as all of those that were involved with the Coachella Valley Arts Alliance program on the 1-10 Corridor. Commissioner Diamond stressed there should be a broad diversity on the panel. It was also discussed that it is extremely important to make sure that everyone in attendance signs in and an evaluation form be available. Commissioner Baxley suggested that education in the arts be a topic discussed by the panel. He suggested using faculty from the College of the Desert for this topic. It was moved by Commissioners Reynolds/Baxley to select Commissioner Shamis as the contact person for symposium. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Joint Meeting with City Council The Commission discussed items that could be addressed with the City Council during the meeting on September 25, 2001. Commissioner Shamis stated that she enjoys the meetings she has with the Mayor every two months to discuss what the Commission is doing and get some feed back from the Mayor. She would like to see the City Council meet with the Commissioners every six months instead of annually. VIII. COMMISSIONER ITEMS A. Upcoming Cultural Events: Commissioner Shamis would like to plan upcoming Cultural Events such as a Jazz Concert or the Marine Band performance and a puppet show during 314 SACommunity Services\CAComm\CACMIN.09-13-Ol.wpd C co the Tree Lighting event in December. B. Commissioner Diamond would like to see the Civic Center Campus be used for more Cultural activities C. Commissioner Shamis asked to be excused from the December and January Commission meetings. D. Commissioner Shamis asked for an update on the Point Happy Art Piece. Staff reported that the City Council approved the art piece. IX. ADJOURNMENT It was moved by Commissioners Reynolds/Loudon to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:05 p.m. NEXT MEETING INFORMATION October 11, 2001 7:00 PM La Quinta Civic Center Study Session Room Next agenda: • National Arts and Humanities Month • Cultural Arts Symposium • November Meeting Date Submitted by: Dodie Horvitz, Cofnrq-3tQity Services Director 315 SACommunity Services\CAComm\CACMIN.09-13-Ol.wpd C 4 04 O UVOC Loll - 7 - MMM JNCORPORATID I9B2 OF T TO: FROM: DATE: RE: DEPARTMENT REPORT: I " 4 Sep The Honorable Mayor and Members of the City Council Thomas P. Genovese, City Manager November 6, 2001 Department Report — Response(s) to Public Comments The following is the response to public comments made at the October 16, 2001 City Council meeting: 1. Mr. Marc Dallanegra, 78-496 Calle Seama, spoke regarding the proposed height of the Montero Estates Sound Wall. He questioned whether eight feet was sufficient and urged the City to install a 10-12 foot high wall as recommended in the sound study. 2. Mr. William Bresnahan, 78-425 Calle Felipe, also spoke regarding the Montero Estates Sound Wall. He agreed with increasing the height of the wall on Eisenhower Drive, but suggested a gradual height reduction of the wall along Avenue 50 to end at the Montero Estates entrance. • Public Works Director Vogt confirmed the project bid includes an add - alternate for an eight -foot high wall on a two -foot high berm. No additional response was necessary. k11 f DEPARTMENT REPORT: MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: November 6, 2001 RE: Report Regarding the Financial Condition of the City of La Quinta In the wake of the tragedies experienced in September, staff has reviewed the actual and Tanned revenues and expenditures to determine the impact, if any, this may have on this planned slightly increase our years budget. Based upon our forecast, we expect to be able to g y reserves for FY 2001/02. This review was only a preliminary look at the City/Agency's overall financial status. A more thorough review will be preformed from the mid -year financial report intended to be presented to the City Council in February 2002. R even IIe�q Building, Activit , which results in developer impact fees and fees and permits, has remained strong during the first three months and based upon planned construction should continue for the remainder of the year. Interest Rates have plummeted since July and will result in less interest income. Economic forecasts from Wells Fargo indicate that they could go lower into the first quarter of next year and then raise slightly in the o second quarter. The current six month U.S. Treasury Bond rate is less than 2 /o. ProlDert taxes should increase based upon the growth experienced in the City. We will be in better position to evaluate property taxes in December when we receive our actual property tax distribution information. Sales taxes should increase slightly from last year p y based uponpopulation growth and the addition of several new businesses. The State has p reduced state wide sales tax advances by 5 % to all Cities based upon their projections of lower sales tax collections. These reductions are for only the four quarterly sales tax advances and are later reconciled to actual collections. Transient Occupancy Tax (TOT) collections were eclipsing amounts collected through September of last year. Based upon the events of September, many people have canceled their trips or postponed their travel o plans. October TOT collections should be 55 /o of last years collections. As a result, , this October decrease will result in TOT collections equal with last year's TOT collections through October. Historically, TOT collections pick up after the first of the calendar year and we project that they should be about 75%-80% of normal collections y for the remainder of the year. Vehicle License Fees (VLF) are distributed by the State and were down for the month of October due to a computer error at the DMV, which left off the last week of collections from the remittance. We believe that for the year VLF fees will meet the budget estimates. 31 Overall we are forecasting revenues to equal or slightly exceed the budget for FY 1 /02. The slight building related activities, with ht increase will come from one time 200 g the revenues from these activities offsetting TOT shortcomings. We will be better able to make more accurate Jro' ections during our mid year budget review in late January and p early February and make corrections, if necessary. Expenditures Expenditures have been generally stable, except for capital projects. There seems to be Exp g Y price competition in most other areas besides capital projects, which has resulted in relatively stable prices for goods and services. Most additional appropriations to date have p projects, ve been for capital ' ects, which have been funded from available reserves. The City is reviewing p its developer impact fee program to address this issue. Actual expenditures appear to in line with budgeted amounts and any additional requests for appropriations should be limited to providing additional services not already in the budget. Summary Based on the financial discussions above, City staff is proceeding with all planned pp as expenditures approved in the 2001 — 2002 Fiscal Year Budget in order to maintain p efficient city operations. erations. City staff will keep the City Council informed of any changes in trends as they may occur and return with the mid -year financial report in February 2002. y 318 IY OF LA QUINTA 07/01/2001 - 9/30/2001 GENERAL FUND REVENUES DETAIL REMAINING % INCREASE BUDGET RECEIVED BUDGET RECEIVED PRIOR YEAR (DECREASE) TAXES: Property Tax 520,600.00 979.71 519,620.29 0.190% 5,453.87 (4,474.16) No Low Property Tax Distribution 450,600.00 2,267.95 448,332.05 0.500% 4,628.32 (2,360.37) Document Transfer Tax 380,000.00 77,780.24 302,219.76 20.470% 72,906.81 4,873.43 Sales Tax 3,217,500.00 679,811.38 2,537,688.62 21.130% 734,833.21 (55,021.83) Transient Occupancy Tax 3,595,000.00 213,753.75 3,381,246.25 5.950% 75,018.81 138,734.94 Franchise Tax 537,500.00 6,884.96 530,615.04 1.280% 83,429.30 (76,544.34) TOTAL TAXES 8, 701, 200.00 981, 477.99 7, 719, 722.01 11.280% 976, 270.32 5,207.67 LICENSE & PERMITS: Business License 152,000.00 43,900.80 108,099.20 28.880% 29,597.80 14,303.00 Animal License 12,400.00 2,707.25 9,692.75 21.830% 1,857.50 849.75 Building Permits 412,500.00 328,485.20 84,014.80 79.630% 289,548.00 38,937.20 Plumbing Permits 89,400.00 54,048.03 35,351.97 60.460% 45,983.25 8,064.78 Electrical Permits 68, 000.00 54, 745.14 13, 254.86 80.510% 47,654.31 7,090.83 Mechanical Permits 37,000.00 29,451.42 7,548.58 79.600% 27,010.63 2,440.79 Misc. Permits 48,300.00 11,080.36 37,219.64 22.940% 10,378.50 701.86 TOTAL LICENSES & PERMITS 819,600.00 .524,418.20 295,181.80 63.980% 452,029.99 72,388.21 FEES: Sale of Maps & Publications 2,150.00 152.40 1,997.60 7.090% 85.75 66.65 Community Services Fees 157, 825.00 29, 725.12 128, 099.88 18.830% 31, 246.50 (1,521.38) Bldg & Safety Fees 357,950.00 217,904.11 140,045.89 60.880% 239,335.53 (21,431.42) Community Development Fees 222,000.00 62,292.16 159,707.84 28.060% 91,880.77 (29,588.61) Public Works Fees 468,550.00 195,989.11 272,560.89 41.830% 151,693.07 44,296.04 TOTAL FEES 1,208,475.00 506,062.90 702,412.10 41.880% 514,241.62 (8,178.72) INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,2 57,600.00 271,973.44 985,626.56 21.630% 319,660.82 (47,687.38) Motor Vehicle Code Fines 50,300.00 3,696.11 46,603.89 7.350% 15,116.93 (11,420.82) Parking Violations 25,000.00 9,700.00 15,300.00 38.800% 10,169.96 (469.96) M isc. Fines 5,000.00 1,561.00 3,439.00 31.220% 952.27 608.73 AB939 159,900.00 19,985.66 139,914.34 12.500% 79,161.59 (59,175.93) State of California Grant 47,000.00 0.00 47,000.00 0.000% 114,741.00 (114,741.00) CSA 152 Assessment 126, 700.00 0.00 126, 700.00 0.000% (113, 800.00) 113, 800.00 TOTAL INTERGOVERNMENTAL 1,671,500.00 306,916.21 1,364,583.79 18.360% 426,002.57 (119,086.36) INTEREST 1, 585, 600.00 150, 533.33 1, 435, 066.67 9.490% 339, 769.15 (189, 235.82 ) MISCELLANEOUS Miscellaneous Revenue 27,700.00 5,793.96 21,906.04 20.920% 5,147.98 645.98 Cash Over/(Short) 0.00 1.64 (1.64) 0.000%- - 0.00 1.64 TOTAL MISCELLANEOUS 27,700.00 5,795.60 21,904.40 20.920% 5,147.98 647.62 TRANSFER IN 181, 558.00 0.00 181, 558.00 0.000% 26, 219.25 (26, 219.25) TOTAL GENERAL FUND 14 195 633.00 2,475,204.23 11 720 428.77 17.440% 2,739,680.88 (264,476.65) 319 CITY OF LA QUINTA REMAINING % INCREASE ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED PRIOR YEAR (DECREASE) LIBRARY: County of Riverside 75,000.00 75,000.00 0.00 100.000% 150,000.00 (75,000,00) Interest 31, 600.00 4,707.11 26, 892.89 14.900% 2,300.61 2,406,50 TOTAL LIBRARY 106,600.00 79,707.11 26,892.89 74.770% 152,300.61 (72,593.50) GAS TAX REVENUE: Section 2105 135,600.00 28,802.83 106,797.17 21.240% 26.299.68 2,503.15 Section 210 98,200.00 19,938.83 78,261.17 20.300% 18,734.59 1,204.24 Section 2106 175,100.00 36,294.55 138, 805.45 20.730% 35, 339.13 955.42 Section 2107.5 5,000.00 6, 000.00 (1,000.00) 120.000% 5,000.00 1,000.00 Traffic Congestion Relief 0.00 0.00 0.00 0.000% 0.00 0.00 Interest 7,700.00 2,589.49 5,110.51 33.630% 467.34 2,122.15 TOTAL GAS TAX 421 600.00 93 625.70 327 974.30 22.210% 85,840.74 7,784.96 CMAQ/ISTEA CMAQ/ISTEA Grant 287,423.00 0.00 287,423.00 0.000% 0.00 0.00 Interest 0.00 0.00 0.000% 0.00 0.00 TOTAL CMAQ/ISTEA 2871423.00 0.00 287,423.00 0.000% 0.00 0.00 FEDERAL ASSISTANCE REVENUE: 409,000.00 0.00 409,000.00 0.000% 0.00 0.00 CDBG Grant 68.20 (68.20) 0.000% 0.00 68.20 Interest TOTAL FEDERAL ASSISTANCE 409,000.00 68.20 408,931.80 0.020% 0.00 68.20 ASSESSMENT DISTRICT 2000-1 5,039.40 (5,039.40) 0.000% 9,908.45 (4, 869.05) Interest Assessment Bond Proceeds 0.00 0.00 0.000% 0.00 0.00 Prepayments -sewer assessments 0.00 0.00 0.000% 0.00 0.00 Transfer in 0.00 0.00 0.000% 0.00 0.00 TOTAL ASSESSMENT DISTRICT 0.00- 5,039.40 (5,039.40) 0.000% 9,908.45 (4,869.05) SLESF (COPS) REVENUE: 0.00 0.00 0.000% 27,208.00 (27,208.00) SLESF (Cops) Funding 2,200.00 390.85 1,809.15 17.770% 278.70 112.15 Interest TOTAL SLESF (COPS) 2,200.00 390.85 1,809.15 17.770% 27,486.70 (27,095.85) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 28, 000.00 0.00 28,000.00 0.000% 0.00 0.00 Interest 300.00 47.40 252.60 15.800% 0.00 47.40 Transfer in 0.00 0.00 0.000% 0.00 0.00 TOTAL LLEBG 28, 300.00 47.40 28, 252.60 0.170% 0.00 47.40 LIGHTING & LANDSCAPING REVENUE: 781, 400.00 0.00 781, 400.00 0.000% 0.00 0.00 Assessment 0.00 0.00 0.000% 3,750.00 (3,750.00) Developer 0.00 0.00 0.000% (62.04) 62.04 Interest TOTAL LIGHTING & LANDSCAPING 781,400.00 0.00 781,400.00 0.000% 3,687.96 (3,687.96) QUIMBY REVENUE: 126,375.00 (126,375.00) 0.000% 0.00 126,375.00 Quimby Fees Interest 16, 500.00 3,951.76 12,548.24 23.950% 2,422.04 1,529.72 TOTAL QUIMBY 16,500 00 130,326 76 (113,826.76) 789.860% 2,422.04 127,904.72 320 CITY OF LA QUINTA REMAINING % INCREASE ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED PRIOR YEAR (DECREASE) (continued) INFRASTRUCTURE REVENUE: 0.00 0.00 0.000% 0.00 0.00 Infrastructure Fee Interest 11, 000.00 28,119.71 (17,119.71) 255.630% 17,160.78 10, 958.93 Transfer in 1, 386, 518.00 0.00 1, 386, 518.00 0.000% 0.00 0.00 TOTAL INFRASTRUCTURE 1,397,518.00 28,119.71 1,369,398.29 2.010% 17,160.78 10,958.93 VILLAGE PARKING REVENUE: 100.00 0.00 100.00 0.000% 127.08 (127.08) Interest TOTAL VILLAGE PARKING 100.00 0.00 100.00 0.000% 127.08 (127.08 SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 21,881.00 7,154.27 14,726.73 32.700% 6,193.86 .41 Interest 2,600.00 417.16 2,182.84 16.040% 168.93 248.23 248 TOTAL SCAQ 24, 481.00 7,571.43 16, 909.57 30.930% 6,362.79 1,208.64 LQ PUBLIC SAFETY OFFICER FUND 2,000.00 2,000.00 0.00 100.000% 2,000.00 0.00 Transfer In Interest 200.00 92.95 107.05 46.480% 43.22 49.73 TOTAL LQ PUBLIC SAFETY 2,200.00 2,092.95 107.05 95.130% 2,043.22 49.73 INTEREST ALLOCATION FUND: (0.00) 0.00 0.000% 0.00 (0.00) Pooled Cash Allocated Interest Transfer In 0.00 0.00 0.000% 0.00 0.00 TOTAL INTEREST ALLOCATION 0.00 (0.00) 0.00 0.000% 0.00 (0.00) _ CEME CAPITAL IMPROVEMENT FUND: 13, 655, 958.18 895, 623.02 12, 760, 335.16 6. 560% 0.01 895, 623.01 CVAG 1, 709, 906.00 0.00 1, 709, 906. 00 0.000% 0.00 0.00 County of Riverside 0.00 0.00 0.000% 0.00 0.00 State of Ca- Office Emer. Services 0.00 0.00 0.000% 0.00 0.00 JPIA 25,000.00 25,000.00 0.00 100.000% 0.00 25,000.00 IID 0.00 0.00 0.000% 0.00 0.00 DSUSD 544.00 0.00 544.00 0.000% 0.00 0.00 State of California 530,600.00 0.00 530,600.00 0.000% 0.00 0.00 SB300 Funding 19,365.74 0.00 19,365.74 0.000% 239,344.00 (239,344.00) Surface Transportation 12,000,118.00 0.00 12,000,118.00 0.000% 0.00 0.00 S13821-Bicycle Path Grant 32,400.00 0.00 32,400.00 0.000% 0.00 0.00 APP Contribution 0.00 0.00 0.000% 124,477.81 (124,477.81) Developer Agreement Funding 182,142.84 59,149.77 122,993.07 32.470% 10,621.66 48,528.11 Transfers in From Other Funds 20, 635, 464.31 2, 431, 809.17 18, 203, 655.14 11.780% 1, 811, 498.26 620, 310.91 TOTAL CIP REVENUE 48 791 499.07 3,411,581.96 45 379 917.11 6.990% 2,185,941.74 1,225,640.22 LQ NORTE CAPITAL IMPROVEMENT FUND: 0.00 0.00 Prepayment 0.00 0.00 0.00 0.00 0.000% 0.000% 0.00 0.00 Bond Proceeds 455.73 (455.73) 0.000% 251.69 204.04 Interest TOTAL LQ NORTE CIP 0.00 455.73 (455.73) 0.000% 251.69 204.04 URBAN FORESTRY 11, 000.00 0.00 11, 000.00 0.000% 0.00 0.00 Grant Revenue 0.00 0.00 0.000% 0.00 0.00 Interest TOTAL URBAN FORESTRY 11, 000.00 0.00 11, 000.00 0.000% 0.00 0.00 321. CITY OF LA QUINTA REMAINING % INCREASE ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED PRIOR YEAR (DECREASE) (continued) EQUIPMENT REPLACEMENT FUND: 304,980.00 304,982.00 (2.00) 100.000% 364,748.00 (59,766.00) Equipment Charges 0.00 0.00 0.000% 0.00 0.00 Capital Contribution Interest 58, 200.00 16, 667.49 41, 532.51 28.640% 9,110.43 7,557.06 Transfers In 0.00 0.00 0.000% 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT 363 180.00 321 649.49 41 530.51 88.560% 373,858.43 (52,208.94) INFORMATION TECHNOLOGY FUND: 0.00 0.00 0.000% 0.00 0.00 Charges for services 0.00 0.00 0.000% 0.00 0.00 Capital Contribution 0.00 0.00 0.000% 0.00 0.00 Interest Transfers In 1, 000, 000.00 1, 000, 000.00 0.00 100.000% 0.00 1, 000, 000.00 TOTAL INFORMATION TECHNOLOGY 1,000,000.00 1,000,000.00 0.00 100.000% 0.00 1,000,000.00 ARTS IN PUBLIC PLACES REVENUE: 111,300.00 34,453.00 76,847.00 30.960% 0.00 34,453.00 Arts in Public Places Arts in Public Places Credits Applied 0.00 0.00 0.000% 0.00 0.00 Interest 21, 600.00 5,275.16 16, 324.84 24.420% 2,594.37 2,680.79 TOTAL ARTS IN PUBLIC PLACES 132 900.00 39 728.16 93 171.84 29.890% 2,594.37 37,133.79 TRANSPORTATION Developer fees 284, 000.00 173, 380.75 110, 619.25 61.050% 128, 914.44 44, 466.31 Interest 23,100.00 26, 451.03 (3,351.03) 114.510% 9,146.16 17, 304.87 0.00 0.00 0.000% 1, 891, 080.00 (1,891,080.00) Transfer in TOTAL TRANSPORTATION 307 100.00 199 831.78 107 268.22 65.070% 2,029,140.60 01829, 308.82) PARKS & RECREATION Developer fees 201, 000.00 97, 612.00 103, 388.00 48.560% 91, 806.91 5,805.09 Interest 20,500.00 8,012.14 12,487.86 39.080% 2,729.28 5,282.86 Transfer in 0.00 0.00 0.000% 0.00 0.00 TOTAL PARKS & RECREATION 221 500.00 105 624.14 115 875.86 47.690% 94,536.19 11,087.95 CIVIC CENTER Developer fees 284, 500.00 146, 088.48 138, 411.52 51.350% 129, 543.44 16, 545.04 Interest 38, 600.00 9,441.60 29,158.40 24.460% 3,454.34 5,987.26 Transfer in 0.00 0.00 0.000% 0.00 0.00 TOTAL CIVIC CENTER 323 100.00 155 530.08 167 569.92 48.140% 132,997.78 22,532.30 LIBRARY DEVELOPMENT 150,000.00 57,549.00 92,451.00 38.370% 54,132.38 3,416.62 Developer fees 17, 900.00 5, 087.68 12, 812.32 28.420% 5,503.51 (415.83) Interest 0.00 0.00 0.000% 1,386,518.00 (1,386,518.00) Transfer in TOTAL LIBRARY DEVELOPMENT 167 900.00 62 636.68 105 263.32 37.310% 1, 446,153.89 (1,383,517.21) COMMUNITY CENTER Developer fees 53, 500.00 26, 053.00 27, 447.00 48.700% 24, 520.86 1,532.14 Interest 5,100.00 2,130.99 2,969.01 41.780% 726.23 1,404.76 TOTAL COMMUNITY CENTER 58 600.00 28 183.99 30 416.01 48.100% 25,247.09 2,936.90 322. CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) STREET FACILITY Developer fees I nterest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY BUDGET RECEIVED 9,500.00 5,769.47 1 000 00 471.80 REMAINING % BUDGET RECEIVED 3,730.53 60.730% 528.20 47.180% INCREASE PRIOR YEAR (DECREASE) 41438.30 1,331.17 144.83 326.97 10, 500.00 6,241.27 4,258.73 59.440% 4,583.13 1, 658.14 3,000.00 1,461.00 1,539.00 48.700% 1,367.80 93.20 200.00 124.57 75.43 62.290% 43.51 81.06 3, 200.00 1,585.57 1,614.43 49.550% 1,411.31 174.26 3299, 09/01 /2001 - 9/30/2001 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 582,800.00 54,803.59 0.00 527,996.41 9.4% CITY MANAGER'S OFFICE 613,200.00 120,100,90 0.00 493,099.10 19.6% ECONOMIC DEVELOPMENT 910, 000.00 178,185.49 0.00 731, 814.51 19.6% PERSONNEURISK MGT 572,872.00 320,830.99 0.00 252,041.01 56.0% TOTAL GENERAL GOVERNMENT 2,678,872.00 673,920.97 0.00 2,004,951.03 25.2% FINANCE FISCAL SERVICES 542,515.00 134,462.34 0.00 408,052.66 24.8% CENTRAL SERVICES 311, 205.00 66, 573.97 0.00 244, 631.03 21.4% TOTAL FINANCE 853, 720.00 201, 036.31 0.00 652, 683.69 23.5% CITY CLERK 361, 650.00 79, 036.73 282, 613.27 21.9% COMMUNITY SERVICES SENIOR CENTER 257,600.00 48,730.07 0.00 208,869.93 18.9% PARKS & RECREATION ADMINISTRATION 797,058.00 127,417.04 0.00 669,640.96 16.0% PARKS & RECREATION PROGRAMS 90,800.00 12,210.99 0.00 78,589.01 13.4% TOTAL COMMUNITY SERVICES 1,145, 458.00 188, 358.10 0.00 957, 099.90 16.4% POLICE 3,972,185.00 49, 338.52 0.00 3, 922, 846.48 1.2% BUILDING 8 SAFETY: BUILDING &SAFETY - AD M I N 179, 700.00 41, 249.43 0.00 138, 450.57 23.0 CODE COMPLIANCE 478,484.00 99,458.36 0.00 379,025.64 20.8% ANIMAL CONTROL 166, 043.00 36, 743.58 0.00 129, 299.42 22.1 % BUILDING 618, 488.00 153, 341.29 0.00 465,146.71 24.8% EMERGENCY SERVICES 96,524.00 25,614.19 0.00 70,909.81 26.5% FIRE 27, 278.00 731.25 0.00 26, 546.75 2.7 % CIVIC CENTER BUILDING -OPERATIONS 1,088,751.00 667,966.53 0.00 420,784.47 61.4% TOTAL BUILDING & SAFETY 2, 655, 268.00 1,025,104.63 0.00 1,630,163.37 38.6% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - AD M I N 469, 000. 00 82, 394.66 0. 00 386, 605. 34 1 % CURRENT PLANNING 689, 807.00 124, 365.64 0.00 565, 441.36 18. .0% TOTAL COMMUNITY DEVELOPMENT 1,158, 807.00 206, 760.30 0.00 952, 046.70 17.8% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 202,200.00 55,783.48 0.00 146,416.52 27.6% DEVELOPMENT & TRAFFIC 634, 668.00 180, 904.77 0.00 453, 763.23 28.5% MAI NT/OPERATIONS - STREETS 1, 655, 935.00 166,112.36 0.00 1, 489, 822.64 10.0% M AI NT/OPERATIONS - LTG/LANDSCAPING 1, 359, 699.00 258,125.17 0.00 1,101, 573.83 19.0% CAPITAL PROJECTS 387, 420.00 55,194.37 0.00 332, 225.63 14.2% TOTAL PUBLIC WORKS 4, 239, 922.00 716,120.15 0.00 3, 523, 801.85 16.9% TRANSFERS OUT 1, 656, 965.27 1, 076, 057.78 0.00 580, 907.49 64.9% GENERAL FUND REIMBURSEMENTS (4,004,737.00) (801,878.98) 0.00 (3,202,858.02) 20.0% NET GENERAL FUND EXPENDITURES 14 718 110.27 3,413,854.51 0.00 11 304 255.76 23.2% 324 rY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX REIMBURSE GENERAL FUND TRANSFER OUT REIMBURSE GE QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 09/01 /2001 - 9/30/2001 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 0.0% 421, 600.00 105, 399.99 0.00 316, 200.01 25.0% 172,778.00 0.00 0.00 172, 778.00 0.0% TOTAL GAS TAX 594 378. 00 1 u5 Jyy. yy U. uu '+oo zi 10. u 1 11.1 iv 317 381.29 0.00 0.00 317 381.29 0.0% 31813.99 0.00 0.00 31813.99 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 2,384.75 0.00 (2,384.75) 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 2,384 75 0.00 (2,384.75) 0.0% CMAQIISTEA 287 423.00 0.00 0.00 287 423.00 0.0% TRANSFER OUT VILLAGE Parking TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% LA QUINTA PUBLIC SAFETY 0.00 0.00 0.00 0.00 0.0% CONTRIBUTIONS LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.0% SLESF (COPS) TRANSFER OUT 0.00 0.00 0.00 0.0% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 781,400.00 195,350.01 0.00 586,049.99 25.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 781 400.00 195 350.01 0.00 586 049.99 25.0% INFRASTRUCTURE FUND 0.00 0.00 0.00 0.0% CONSTRUCTION 0.00 � 0.00 0.00 0.0% REIMBURSE GENERAL FUND TRANSFER OUT 4, 486, 415.30 1,129,133.15 0.00 3, 357, 282.15 25.2% TOTAL INFRASTRUCTURE 4,486,415.30 1,129,133.15 0.00 3,357,282.15 25.2% ASSESSMENT DISTRICT 2000-1 0.00 0.00 0.00 0.0% COSTS OF ISSUANCE 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 682,553.47 0.00 0.00 682,553.47 0.0% TRANSFER OUT TOTAL AD 2000-1 682 553.47 0.00 0.00 682 553.47 0.0% 325 CITY OF LA QUINTA 09/01/2001 - 9/30/2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 2, 809, 819.03 (18, 482.26) 0.00 2, 828, 301.29 -0.7% TOTAL TRANSPORTATION 2,809,819.03 (18,482.26) 0.00 2,828,301.29 -0 7% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 2, 060, 000.00 0.00 0.00 2, 060, 000.00 0.0% TOTAL PARKS & RECREATION 2, 060, 000. 00 0.00 0.00 2,060,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 204,660.00 51,165.00 0.00 153,495.00 25.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 204, 660.00 51,165.00 0.00 153, 495 00 25 0% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 523, 324.44 2,805.00 0.00 520, 519.44 0.5% TOTAL LIBRARY DEVELOPMENT 523,324.44 2,805.00 0.00 520,519 44 0 5% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 47, 591, 622.69 3, 310, 916.98 0.00 44, 280, 705.71 7.0% PROJECT REIMBURSEMENTS TO GEN FUND 1,199, 876.38 100, 664.98 0.00 1, 099, 211.40 8.4% TOTAL CAPITAL IMPROVEMENT 48, 791, 499.07 3, 411, 581.96 0.00 45, 379, 917.11 7 0% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 2,000.00 1,100.00 0.00 900.00 55.0% OPERATING EXPENSES-APP 5,000.00 (785.00) 0.00 5,785.00 -15.7% ART PURCHASES 261, 340.70 0.00 0.00 261, 340.70 0.0% TRANSFER OUT 417,175.71 0.00 0.00 417,175.71 0.0% TOTAL ART IN PUBLIC PLACES 685,516.41 315.00 0.00 6851201.41 0.0% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 476, 372.00 95, 207.29 381,164.71 20 0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 380, 209.00 22, 888.26 357, 320.74 6 0% 32.6 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE TOTAL FINANCING AUTHORITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 9,175.00 0.00 9,175.00 0.000% 13.00 (13.00) 0.000% 678, 955.00 481, 682.50 197, 272.50 70.940% 0.00 0.00 0.000% INCREASE PRIOR YEAR (DECREASE) 0.00 0.00 (3.42) 16.42 472, 272.50 9,410.00 0.00 0.00 688,130.00 481, 695.50 206, 434.50 70.000% 472, 269.08 9,426.42 680.11 , (680.11) 0.000% 0.02 680.09 4,541.55 (4,541.55) 0.000% 17,058.86 (12,517.31) 0.00 5,221.66 (5,221.66) 0.000% 17,058.88 (11,837.22) 489, 327.96 688,130.00 486, 917.16 201, 212.84 70 760% (2, 410.80) 327 LA QUINTA FINANCING AUTHORITY 09/01/2001 - 9/30/2001 REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES 9,589.00 0.00 0.00 9,589.00 0.0% BOND PR I NC I PAL 275, 000.00 275, 000.00 0.00 0.00 100.0% BOND INTER EST 407,178.00 206, 682.50 0.00 200, 495.50 50.8 % TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL DEBT SERVICE 691, 767.00 481, 682.50 0.00 210, 084.50 69.6% CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT 517, 731.78 0.00 0.00 517, 731.78 0.0% TOTAL CAPITAL IMPROVEMENT 517,731.78 0.00 0.00 517,731.78 0.0% TOTAL FINANCING AUTHORITY 1, 209, 498.78 481, 682.50 0.00 727, 816 28 39 82% 328 LA QUINTA REDEVELOPMENT AGENCY REMAINING % INCREASE REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED PRIOR YEAR (DECREASE) PROJECT AREA NO, 1 DEBT SERVICE FUND: Tax Increment 14, 365, 308.00 0.00 14, 365, 308.00 0.000% 239, 280.79 (239, 280.79) Allocated Interest 16,928.61 (16,928.61) 0.000% 13,160.14 3,768.47 Non Allocated Interest 47,904.64 (47,904.64) 0.000% 65,967.42 (18,062.78) Interest Advance Proceeds 446,142.00 0.00 446,142.00 0.000% 101, 396.01 (101, 396.01) Transfers In 10, 349, 589.00 9, 743, 485.49 606,103.51 94.140% 1,120, 480.11 8, 623, 005.38 TOTAL DEBT SERVICE 25,161, 039.00 9, 808, 318.74 15, 352, 720.26 38 980% 1, 540, 284.47 8, 268, 034.27 CAPITAL IMPROVEMENT FUND: Pooled Cash Allocated Interest 21, 868.12 (21, 868.12) 0.000% 4,212.25 17, 655.87 Non Allocated Interest 125, 000.00 144, 656.14 (19, 656.14) 115.720% (43, 630.62) 188, 286.76 Litigation Settlement Revenue 0.00 0.00 0.000% 0.00 0.00 Bond Proceeds 48, 000, 000.00 48, 000, 000.00 0.00 100.000% 0.00 48, 000, 000.00 Transfers In 0.00 0.00 0.000% 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 48,125, 000.00 48,166, 524.26 (41, 524 26) 100 090% (39 418.37) 48, 205, 942.63 LOW/MODERATE TAX FUND: Tax Increment 3, 591, 327.00 0.00 3, 591, 327.00 0.000% 59, 820.20 (59, 820.20) Allocated Interest 200, 000.00 16, 416.76 183, 583.24 8.210% 6,605.17 9,811.59 Non Allocated Interest 0.00 0.00 0.000% 0.00 0.00 Miscellaneous revenue 0.00 0.00 0.000% 0.00 0.00 Non Allocated Interest 0.00 0.00 0.000% 0.00 0.00 LQRP-Rent Revenue 341, 000.00 95, 322.00 245, 678.00 27.950% 100, 858.43 (5,536.43) Home Sales Proceeds 150, 000.00 0.00 150, 000.00 0.000% 72, 500.00 (72, 500.00) Sale of Land 0.00 0.00 0.000% 0.00 0.00 Sewer Subsidy Reimbursements 20,295.84 (20,295.84) 0.000% 7,429.00 12,866.84 Rehabilitation Loan Repayments 26,015.73 (26,015.73) 0.000% 367.20 25,648.53 Transfer In 0.00 0.00 0.000% 0.00 0.00 TOTAL LOW/MOD TAX 4, 282, 327.00 158, 050.33 4 124, 276.67 3.690% 247, 580.00 (89, 529.67) LOW/MODERATE BOND FUND: Allocated Interest 0.00 0.00 0.000% 0.00 0.00 Home Sale Proceeds 0.00 0.00 0.000% 0.00 0.00 Non Allocated Interest 26,560.52 (26,560.52) 0.000% 43,185.50 (16,624.98) Transfer In 0.00 0.00 0.000% 0.00 0.00 TOTAL LOW/MOD BOND 0.00 26 560.52 (26,560 52) 0.000% 43,185.50 (16,624.98) 329 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO 1 DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BOND INTER EST INTEREST CITY ADVANCE INTEREST - ER AF LOAN PASS THROUGH PAYMENTS TRANSFERS OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL SERVICES LAND ACQUISITION ASSESSMENT DISTRICT ECONOMIC DEVELOPMENT CAPITAL - BUILDING BOND ISSUANCE COSTS REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: PERSONNEL SERVICES ASSESSMENT SUBSIDY PROGRAM UNDERGROUND UTILITY SUBSIDY BUILDING HORIZONS LQ RENTAL PROGRAM LQ HOUSING PROGRAM LQ REHABILITATION APARTMENT REHABILITATION R E I M BURSE M ENT TO GEN FUND TRANSFERS OUT TOTAL LOW/MOD TAX LOW/MODERATE BOND FUND PERSONNEL SERVICES REIMBURSEMENT TO GEN FUND HOUSING PROJECTS TRANSFERS OUT TOTAL LOW/MOD BOND 09/01/2001 - 9/30/2001 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 249, 834.00 7,427.50 0.00 242, 406.50 3.0% 1, 486, 277.00 1, 486, 277.00 0.00 0.00 100.0 % 4, 623, 726.00 1, 481, 202.82 0.00 3,142, 523.18 32.0 % 446,142.00 111, 535.50 0.00 334, 606.50 25.0 % 0.00 0.00 0.00 0.0% 15, 878, 531.00 9,152, 211.62 0.00 6, 726, 319.38 57.6% 0.00 0.00 0.00 0.0% 22, 684, 510.00 12, 238, 654.44 0.00 10, 445, 855 56 54 0 % 10, 050.00 1,139.60 0.00 8,910.40 11.3% 191, 079.00 14,154.40 0.00 176, 924.60 7.4% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% 339, 558.00 9,000.00 0.00 330, 558.00 2.7% 0.00 0.00 0.00 0.00 0.0% 1, 943, 714.00 1, 941, 775.77 0.00 1,938.23 99.9 % 1, 085, 485.00 271, 370.37 0.00 814,114.63 25.0 % 11, 923, 478.75 9,133,149.13 0.00 2, 790, 329.62 76.6% 15, 493, 364.75 11, 370, 589.27 0.00 4,122, 775 48 73 4% 10, 050.00 1,139.60 0.00 8,910.40 11.3 % 239, 315.00 16, 055.60 0.00 223, 259.40 6.7 % 445, 000.00 2,331.92 0.00 442, 668.08 0.5 % 71, 000.00 0.00 0.00 71, 000.00 0.0% 210, 000.00 0.00 0.00 210, 000.00 0.0% 280, 000.00 58, 092.50 0.00 221, 907.50 20.7 % 2, 850, 000.00 593, 265.00 0.00 2, 256, 735.00 20.8% 200, 000.00 8,577.00 0.00 191, 423.00 4.3 % 700, 000.00 73, 772.32 0.00 626, 227.68 10.5% 206, 366.00 51, 591.48 0.00 154, 774.52 25.0 % 1, 737, 006.00 1,130, 902.61 0.00 606,103.39 65.1 % 6, 948, 737.00 1, 935, 728.03 0.00 5,013,008.97 27 9% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 607, 723.46 0.00 0.00 607, 723.46 0.0% 607, 723.46 0.00 0.00 607, 723.46 0.0% 330 LA QUINTA REDEVELOPMENT AGENCY REMAINING % REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED PRIOR YEAR INCREASE (DECREASE) PROJECT AREA NO 2• DEBT SERVICE FUND: Tax Increment 5,810,615.00 0.00 5,810,615.00 0.000% 127,269.20 (127,269.20) Allocated Interest 3,325.77 (3,325.77) 0.000% 4,003.45 (677.68) Non Allocated Interest 215.06 (215.06) 0.000% 103.62 111.44 Interest Advance Proceeds 692,211.00 0.00 692,211.00 0.000% 157,320.75 (157,320.75) Transfer In 338, 442.00 209, 488.00 128, 954.00 61.900% 207, 995.50 1,492.50 TOTAL DEBT SERVICE 6, 841, 268.00 213, 028.83 6,628,239.17 3 110% 496, 692.52 (283, 663.69) CAPITAL IMPROVEMENT FUND: Allocated Interest 21, 319.03 (21, 319.03) 0.000% 12, 229.18 9,089.85 Non Allocated Interest 20, 000.00 1,796.57 18, 203.43 8.980% 9,271.55 (7,474.98) Developer Agreement 0.00 0.00 0.000% 0.00 0.00 Transfers In 0.00 0.00 0.000% 0.00 0.00 Proceeds from City Loan 1,100, 000.00 0.00 1,100, 000.00 0.000% 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 1,120, 000. 00 23,115. 60 1,096,884.40 2 060% 21, 500. 73 1,614.87 LOW/MODERATE TAX FUND: Tax Increment 1, 452, 654.00 0.00 1, 452, 654.00 0.000% 31, 817.30 (31, 817.30) Developer Funding 0.00 0.00 0.000% 0.00 0.00 .Allocated Interest 20, 700.00 25, 808.46 (5,108.46) 124.680% 13, 085.01 12, 723.45 Non Allocated Interest 0.00 0.00 0.000% 0.00 0.00 Sale of Land 0.00 0.00 0.000% 0.00 0.00 Transfer In 0.00 0.00 0.000% 0.00 0.00 TOTAL LOW/MOD TAX 1, 473, 354.00 25, 808.46 1, 447, 545.54 1.750% 44, 902.31 (19, 093.85) LOW/MODERATE BOND FUND: Allocated Interest 0.00 0.00 0.000% 0.00 0.00 Non Allocated Interest 7,094.47 (7,094.47) 0.000% 14,013.21 (6,918.74) Transfer In 0.00 0.00 0.000% 0.00 0.00 TOTAL LOW/MOD BOND 0.00 7,094.47 (7,094 47) 0.000% 14,013.21 (6,918.74) 331 LA QUINTA REDEVELOPMENT AGENCY 09/01/2001 - 9/30/2001 REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED PROJECT AREA NO 2• DEBT SERVICE FUND: SERVICES 94,120.00 3,075.00 0.00 91,045.00 3.3% BOND PR I NC I PAL 163, 723.00 246, 686.75 0.00 (82, 963.75) 150.7 Rio BOND INTER EST 593, 968.00 214, 557.68 0.00 379, 410.32 36.1 % INTEREST CITY ADVANCE 692,211.00 173,052.75 0.00 519,158.25 25.0% INTEREST - ERAF LOAN 0.00 0.00 0.00 0.00 0.0% PASS THROUGH PAYMENTS 5, 214, 784.00 529, 985.07 0.00 4, 684, 798.93 10.2% TRANSFERS OUT 0.00 0.00 0.00 0.00 0.0% TOTAL DEBT SERVICE 6, 758, 806.00 1,167, 357.25 0.00 5 591, 448.75 17 3% CAPITAL IMPROVEMENT FUND: PERSONNEL 5,950.00 689.71 0.00 5,260.29 11.6% SERVICES 119,164.00 11, 391.01 0.00 107, 772.99 9.6% ECONOMIC DEVELOPMENT ACTIVITY 85, 000.00 0.00 0.00 85, 000.00 0.0% REIMBURSEMENT TO GEN FUND 34,092.00 8,522.67 0.00 25,569.33 25.0% TRANSFERS OUT 1, 353, 442.00 669, 562.26 0.00 683, 879.74 49.5 % TOTAL CAPITAL IMPROVEMENT 1,597,648.00 690,165.65 0.00 907,482 35 43 2% LOW/MODERATE TAX FUND: PERSONNEL 5,950.00 689.71 0.00 5,260.29 11.6% SERVICES 159,959.00 11, 831.81 0.00 148,127.19 7.4% SEWER SUBSIDIES 85,000.00 0.00 0.00 85,000.00 0.0% LQ RENTAL PROGRAM 2, 085, 000.00 45, 800.00 0.00 2, 039, 200.00 2.2% LOW MOD HOUSING PROJECTS 650,000.00 275.00 0.00 649,725.00 0.0% REIMBURSEMENT TO GEN FUND 71,258.00 17,814.48 0.00 53,443.52 25.0% TRANSFERS OUT 1, 787, 701.44 263, 655.00 0.00 1, 524, 046.44 14.7% TOTAL LOW/MOD TAX 4, 844, 868.44 340, 066.00 0.00 4,504,802.44 7 0% LOW/MODERATE BOND FUND PERSONNEL 0.00 0.00 0.00 0.0% SERVICES 0.00 0.00 0.00 0.0% REIMBURSEMENT TO GEN FUND 0.00 0.00 0.00 0.0% TRANSFERS OUT 2, 522, 731.00 0.00 0.00 2, 522, 731.00 0.0% TOTAL LOW/MOD BOND 2, 522, 731.00 0.00 0.00 2,522,731.00 0.0% 332 DEPARTMENT REPORT: 6,"A NOVEMBER 14 NOVEMBER 20 CITY COUNCIL'S UPCOMING EVENTS SPECIAL JOINT CITY COUNCIUPLANNING COMMISSION MEETING CITY COUNCIL MEETING DECEMBER 4 CITY COUNCIL MEETING DECEMBER 8 ANNUAL EMPLOYEE AWARDS BANQUET DECEMBER 11 HOLIDAY OPEN HOUSE IN COURTYARD DECEMBER 18 CITY COUNCIL MEETING JANUARY 1 CITY COUNCIL MEETING JANUARY 15 CITY COUNCIL MEETING FEBRUARY 5 FEBRUARY 19 CITY COUNCIL MEETING CITY COUNCIL MEETING 333 November 2001 Monthly Planner 1 2 3 12:00 PM Mayors ctober December Lunch S MT W T F S S MT W T F S 1 2 3 4 5 6 7 8 -9 10 11 12 13 2 3 4 5 6 7 8 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 31 '4 5 6 7 8 9 10 2:00 PM City 10:00 AM ALRC 12:00 PM Energy/ Council Meeting Envi-Sniff 10 7:00 PM Cultural Arts Commission Election Day 11 12 13 14 15 16 17 Veteran's 12:00 PM Transp. 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Day -Perkins Mosquito Abate. Pena Preservation Veteran's -Perkins 5:30 PM Invest- Commission Day 31 7:00 PM Planning ment Advisory Observ- Commission Board ed (City Meeting 7:00 PM Special Hall Closed) Joint CC/PC Meeting 18 19 20 21 22 23 24 6:30 PM League of Cities-Riv.Div. 9:00 AM CVB- Henderson 2:00 PM City Council Meeting Thanksgiving Thanksgiving Day (City Hall Holiday (City Closed) Hall Closed) 25 26 27 28 29 30 2:30 PM RCTC 7:00 PM Planning 12:00 PM CVAG , Budget -Pena Commission Human/Comm- �,rM Meeting Adolph , 4:00 PM DRRA a Airp-Henderson Printed by Calendar Creator Plus on 10/30/2001 334 December 2001 Monthly Planner Printed by Calendar Creator Plus on 10/30/2001 3j,-) January 2002 Monthly Planner � 2 3 4 5 2:00 PM City 10:00 AM ALRC 12:00 PM Mayors December 01 Council Meeting Lunch S MT W T F S 2 3 4 5 6 7 8 '`"'• 10 11 12 13 14 15 9 16 17 18 19 20 21 22 • New Years Day 23 24 25 26 27 28 29 30 31 (City Hall CLOSED) 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Mosquito Abate. Pena Envi-Sniff -Perkins 5:30 PM Invest- 7:00 PM Cultural 7:00 PM Planning ment Advisory Arts Commission Commission Board Meeting 13 14 15 16 17 18 19 10:00 AM Public 9:00 AM CVB- 3:30 PM Historic Safety -Perkins Henderson Preservation 12:00 PM Transp. 2:00 PM City Commission -Perkins Council Meeting 6:00 PM League of Cities-Riv.Div. 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson 27 28 29 30 31 6:00 PM CVAG-n Exec Corn -Pena February 02 S MT W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Printed by Calendar Creator Plus on 10/3 0/2001 336 DEPARTMENT REPORT: RiK Ira 4 aCPQ MEMORANDUM TO: Honorable Mayor and City Council Members FROM: June Greek, City Clerk ' DATE: November 6, 2001 SUBJECT: January 1, 2002 City Council Meeting In reviewing the City Council meeting dates for next year, it came to my attention that the first Tuesday of January 2002 falls on New Years Day. On October 6, 1998, the City Council adopted Resolution No. 98-109 establishing ... Rules of Procedure for Council Meetings and Related Functions and Activities. Section 1.1 - Reaular Meetings states, "When a regular meeting of the Council falls on a legal holiday, no meeting shall be held on that day; rather, such meeting shall be held at the same hour on the next succeeding day thereafter that is not a holiday." If Council desires, two other options are available: • The meeting may be canceled, as is one meeting during the summer each year. • The City Council may reschedule the first meeting of the month to another date. 337 DEPARTMENT REPORT: �4' A - MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building and Safe ty DATE: November 6, 2001 RE: History of Increases in Police Staffing Levels At the October 16, 2001 City Council meeting, staff was requested to provide a summary of staffing level enhancements that have been made to the police program over the years. The following table represents a chronological summary of those increases: Fiscal Year Level of Service Prior to Increase 1993 56 Patrol Hours Daily (2) Target Team Members 1994 56 Patrol Hours Daily (2) Target Team Members 1995 56 Patrol Hours Daily (2) Target Team Members (1) School Resource Officer (1) Community Services Officer Added Service Base year for comparison (1) School Resource Officer (1) Community Services Officer (8) hours patrol daily 3-38 Year Level of Service Prior to Increase 1996 64 Patrol Hours Daily (2) Target Team Members (1) School Resource Officer (1) Community Services Officer 1998 72 Patrol Hours Daily (2) Target Team Members (1) School Resource Officer (1) Community Services Officer 2000 82 Patrol Hours Daily (2) Target Team Members (1) School Resource Officer (1) Community Services Officer 2001 82 Patrol Hours Daily (2) Target Team Members (1) School Resource Officer (1) Community Services Officer (1) Motor Officer (1) Dedicated Sergeant Added Service (8) hours patrol daily (10) hours patrol daily (1) Motor Officer (1) Dedicated Sergeant (1 ) Target Team Member (1) Community Resource Officer 339 Total positions budgeted for current Fiscal Year 82 Patrol Hours Daily (3) Target Team Members (1) School Resource Officer (2) Community Services Officers (1) Motor Officer (1) Dedicated Sergeant 340 DEPARTMENT REPORT: I —A c • 000% c� a of MEMORANDUM �r -�►ti T0: Honorable Mayor and Members of the City Council FROM: John Falconer, Finance Director/Treasurer DATE: November 6, 2001 SUBJECT: Investment Practices Update As a result of the recent discussions at the joint City Council/Investment Advisory Board meeting on September 25, 2001, Staff has met with the Investment Advisory Board to discuss changes in investment practices. These changes were partially the result of the experiences encountered during the second week of September immediately following September 11, 2001. Staff is recommending, and the Investment Advisory Board unanimously concurred at its October meeting, the following: 1. Lift the $6 million daily Wells Fargo wire limit; • This $6 million amount was given to Wells Fargo approximately six years ago when the only City investments were with LAI F and the portfolio was smaller. Now that the City has diversified its portfolio, has increased its portfolio, and has added verification internal accounting control to outgoing wires, the amount should be increased. 2. Expand the brokers per firm to at least three; • The City requires two bids per trade and has three firms who act as broker/dealers. The City has at least one broker per firm; however, expanding the number of brokers per firm to three will make it easier to make investments. 3. Add the Financial Services Assistant to verify ongoing wires; 341 Investment Practices Update November 6, 2001 Page 2 • The Accounting Manager is currently the only person authorized to verify wires. In the event this person is not available, wires cannot be sent. Adding another person, the Financial Services Assistant, to verify wires will provide more flexibility. JMF:vlo 31410 -C, 4 Qum& TM � w5 of �9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Continued Public Hearing for an Amendment to the Development Standards and Conditions of Approval for Specific Plan 2000-048 and Tentative Tract Map 29858, a Master Planned Residential Community of 178 Single Family Houses on Approximately 73 Acres Located at the Southwest Corner of Avenue 50 and Jefferson Street Applicant: Forrest K. Haag for RJT Homes, LLC RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving Amendment # 1 to Specific Plan 2000-048, subject to findings and conditions; and Adopt a Resolution of the City Council approving Amendment #2 to Tentative Tract Map 29858, subject to findings and conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: City Council Action On October 16, 2001, the City Council, on a 4-0 vote, continued review of the developer's changes for the Palmilla development to November 6, 2001, so that retention basin design changes could also be considered. 343 Project History The Palmilla development, located at the southwest corner of Avenue 50 and Jefferson Street, is under construction. A summary of development approvals is as follows: Specific Plan 2000-048 (City Council Resolution 2000-1521 -The adopted Specific Plan provides the design guidelines and standards for development of no more than 178 single family houses on approximately 73 acres, oriented around private open space areas (Attachment 1). Tentative Tract Map 29858 - City Council Resolution 2000-153 allows a mix of 90 single family attached residences and 72 detached single family homes on lots ranging from 8,208 square feet to 21,136 square feet. Recordation of Tract 29858 (Phase 1), consisting of 141 residential lots on approximately 65.36 acres, occurred on July 13, 2001. On June 19, 2001, the City Council, on a 5-0 vote, adopted Resolution 2001-82, approving design changes to Tentative Tract Map 29858 (Phase 2) consisting of a reduction in the number of flag lots, cul-de-sac streets, and reconfiguring rear yard common open space areas on seven acres. Recordation of Phase 2 of Tract 29858 is pending. Based on tract map approvals, the developer plans to build 159 houses (Attachment 2). Site Development Permit 2001-694 - On March 27, 2001, the Planning Commission adopted Minute Motion 2001-008 approving six prototype houses ranging in size from 2,894 square feet to over 4,000 square feet. The Building and Safety Department issued construction permits for some of the developer's model houses in July and 14 houses in Phase 1 in September. Project Request The applicant has requested changes to the Palmilla Specific Plan development standards as follows: • Rear yard setbacks of 10 feet instead of 20 feet per Condition 56 of City Council Resolution 2000-152 for lots that do not back up to common open space areas. This setback change would match lots backing up to open space areas within the project. • Architectural projections are being requested to be allowed into front yards. However, no specific encroachment distance is noted and architectural projection is not defined. 344 SRCC SPPalmilla 11-6 Final Greg 52 Cont 10-29 The applicant is also requesting changes to the Specific Plan document and conditions to allow their retention basin depths to be 10'-0" instead of 6'-0" as required by Condition #26 of City Council Resolution 2000-152 (Specific Plan) and Condition #27 of City Council Resolution 2001-62 (Tentative Tract Map) pursuant to Section 13.24.120(L1) of the Subdivision Ordinance. This modification will allow the developer's proposed 1.6 acre basin at the southeast corner of the development (Common Lot "D" of TTM 29858, Phase 2) to be deeper than the Subdivision Ordinance allows (Attachment 3). Under this design proposal, approximately 8.7 acre- feet of stormwater will be detained in this primary, private on -site basin. By allowing deeper basins, the developer benefits by devoting less land area to retention basin areas and more area to other private open space features. Additional revisions are included to bring the approval up to date with current requirements (i.e., Fire Department, undergrounding utilities, etc.). Planning Commission Review On October 9, 2001, the Commission adopted Resolutions 2001-125 and 2001-126, recommending to the City Council approval of requested revisions to the Palmilla development, subject to conditions (Attachment 4 - Minutes). Conditions 48 and 57 of SP 2000-48 and Conditions 27 and 49 of TTM 29858 address the allowance for retention basins deeper than 6-feet, building setback provisions, and water conservation measures. Public Notice This project was advertised in the Desert Sun newspaper on October 4 and 24, 2001, and mailed to all property owners within 500-feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the meeting. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are contained in the attached Resolutions. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving Amendment #1 to Specific Plan 2000-048, subject to findings and conditions; and Adopt a Resolution of the City Council approving Amendment #2 to Tentative Tract Map 29858, subject to findings and conditions; or 2. Do not adopt a Resolution of the City Council approving Amendment # 1 to Specific Plan 2000-048, subject to findings and conditions; and Do not adopt a Resolution of the City Council approving Amendment #2 to Tentative Tract Map 29858, subject to findings and conditions; or 345 SRCC SPPalmilla 1 1-6 Final Greg 52 Cont 3. Remand the applications back to the Planning Commission for further consideration; or 4. Provide staff with alternative direction. Respectfully submitted, Jer Attachments: Community Development Director Approved for submission by: 7homas P. Genovese, City Manager 1. SP 2000-048 Exhibit 2. Tract Map Exhibit (159 lots) 3. Phase 2 Retention Basin 4. October 9, 2001 Planning Commission Minutes (Excerpt) 346 _ J04 SRCC SPPalmilla 1 1-6 Final Greg 52 Cont RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SPECIFIC PLAN TEXT AND CONDITION CHANGES FOR A PRIVATE RESIDENTIAL COMMUNITY CASE NO.: SPECIFIC PLAN 2000-048, AMENDMENT #1 (PALMILLA) APPLICANT: FORREST K. HAAG FOR RJT HOMES, INC. WHEREAS, the City Council of the City of La Quinta, California, did on the 16th day of October, 2001 and 61h day of November, 2001, hold duly noticed Public Hearings to consider development standard amendments (i.e., building setbacks, retention basin depths, etc.) for a master planned community of no more than 178 housing units on approximately 73 acres, generally located on the southwest corner of Avenue 50 and Jefferson Street, more particularly described as: Portion of the NE 1 /4 of Section 5, Township 6S, Range 7 E, S. B. B. M . APN: 772-050-007 and -008; Tract 29858 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 251h day of September and 91h day of October, 2001, hold duly noticed Public Hearings for an amendment to the retention basin and setback design standards for a master planned community, and a vote of 3-2, adopted Resolution 2001-125 recommending approval to the City Council, subject to conditions. WHEREAS, a Mitigated Negative Declaration (EA 2000-401) was certified by the City Council on November 21, 2000, under Resolution 2000-150 for the Palmilla development. No changed circumstances or conditions exist and no new information has been provided that would trigger the preparation of a subsequent Negative Declaration; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to justify approval of said Specific Plan Amendment: 1. That the proposed Amendment is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Low Density Residential which permits the uses proposed for the property and is consistent with the goals, policies and intent of the General Plan Land Use Element (Chapter 2) provided conditions are met. Under this Plan, the project density is roughly 2.4 units per acre which is within the density range for this low density residential area. Development of the site with 159 units reduces the project density to 2.17 units/acre. 347 Resolution No. 2001- Specific Plan 2000-048, Amendment #1 - Palmilla Adopted: November 6, 2001 Page 2 The Amendment provides design standard changes for building setbacks and on -site retention basins that will not impact off -site developments, nor adversely affect the development standards of Section 13.24.120 (Drainage) of the Subdivision Ordinance. 2. That the Specific Plan Amendment will not create conditions materially detrimental to the public health, safety and general welfare in that original development objectives are being met through extensive public improvements and good land use practices of encouraging common open space corridors, varied setbacks, unique housing designs, and retention basin sizes based on hydrology reports, etc. Large retention basins shall be an integral part of the development's open space and include areas for walking and picnicking in a park -like setting. Basin slopes shall be gradually sloping and be sculpted to enhance their aesthetic appeal while limiting the amount of turf to accomplish this end. 3. The mitigation measures of EA 2000-401 are binding on this development for such issues as noise, archaeological monitoring and on -site water retention. 4. The Specific Plan Amendment is suitable and appropriate provided the recommended Conditions of Approval are met. 5. That the proposed Specific Plan Amendment is an update to the original plan for development of a private residential development of not more than 178 houses on a 73-acre site. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the findings of the City Council in this case. SECTION 2. That it does hereby require compliance with those mitigation measures required in Environmental Assessment 2000-401 (City Council Resolution 2000-150) . SECTION 3. That it does hereby approve Specific Plan 2000-048 (Amendment #1) for the reasons set forth in this Resolution and subject to the attached conditions. 34.3 ResoCCSP48Pa1mi11aMerger/GT52 • � U l,r Resolution No. 2001- Specific Plan 2000-048, Amendment #1 - Palmilla Adopted: November 6, 2001 Page 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of November, 2001, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ResoCCSP48Pa1mi11aMerger/GT52 349 0 07 RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2000-048, AMENDMENT #1 (PALMILLA) NOVEMBER 6, 2001 GENERAL 1. The applicant and/or developer agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Amendment. The City shall have sole discretion in selecting its defense counsel and any other challenge pertaining to this project. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies and departments: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District (DSUSD) • Coachella Valley Water District (CVWD) • Imperial Irrigation District (11D) • California Water Quality Control Board (CWQCB) The applicant/developer is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific' NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. PROPERTY RIGHTS 3. Prior to approval of any future final tract map(s), the applicant shall acquire or 350 confer easements and other property rights required of future tentative map(s) or otherwise necessary for construction or proper functioning of the pro pose y� o's V Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 2 development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 4. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 5. Right-of-way dedications required of this development include: A. PUBLIC STREETS 1 . 50th Avenue (Primary Arterial) - no additional dedication required 2. Jefferson Street (Major Arterial) - no additional dedication required B. PRIVATE STREETS - Residential: 31-foot width. On -street parking is prohibited and provisions shall be made for adequate off-street parking for residents and visitors. The CC&R's shall contain language requiring the Homeowner's Association to provide for ongoing enforcement of the restrictions. C. CULS DE SAC -Use Riverside County Standard 800 (symmetric) or 800A (offset) with 39.5-foot radius, or larger. 6. Right-of-way geometry for knuckle turns and corner cutbacks shall conform with Riverside County Standard Drawings #801 and #805 unless otherwise approved by the City Engineer. 7. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 8. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 20 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. 50t'' Avenue and Jefferson Street - 20 feet 351 CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 3 The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 11. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved Specific Plan. 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 13. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. GRADING 14. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project 0 00-year) flood and building pads are compacted to 95 % Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a)(6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 15. Prior to issuance of any grading permit(s), the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils 352 engineer or engineering geologist. 010 CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment # 1 Adopted: November 6, 2001 Page 4 16. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 17. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 18. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 19. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 20. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 21. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the 353 centerline of adjacent public streets. CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment # 1 Adopted: November 6, 2001 Page 5 22. Stormwater shall normally be retained in common retention basins. Individual - lot basins or other retention schemes may be approved by the City Engineer for lots 2.5 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 23. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 24. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 25. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 26. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. Basins over 20,000 square feet in size may be up deeper than six feet, subject to approval by the City Engineer pursuant to the design guidelines addressed in Exhibit "A". Large basins shall have sculpted sides in varying heights and allow concrete pedestrian access W-0" wide) into portions of the basin from adjacent private streets. 27. Nuisance water shall be retained on -site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leechfield shall be designed to contain surges of three gallons per hour per 1,000 sq. ft. (of landscape area) and infiltrate five gallons per day per 1,000 square feet. 28. No fence or wall shall be constructed around a retention basin unless approved by the Community Development Director and City Engineer. 29. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- _ � 354 City - or area wide pollution prevention program, and for any other obligations and/or CondCC SP48Palmilla Merger/Greg 52 012 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 6 expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&R's for meeting these potential obligations. 30. The project shall be designed to accommodate purging and blow -off water from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 31. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all aboveground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 32. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground, unless otherwise allowed by General Plan Amendment 2000-073. Power lines exceeding 34.5 Kv are exempt from this requirement. 33. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 34. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1. 50ih Avenue (Primary Arterial) -Construct 38-foot half of 76-foot improvement (travel width, excluding curbs) plus 6-foot sidewalk. 355 013 CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 7 2. Jefferson Street (Major Arterial) - applicant shall pay cash fee to reimburse City for street improvements made to applicant's frontage through the City's Capital Improvement Program. Reimbursement amount shall cover all costs related to installing curb, gutter and outside 20 feet of roadway paving; the reimbursement amount shall be reduced by the percentage of non - City funds expended on the Jefferson Street Widening project. B. PRIVATE STREETS 1 . On -site streets: a. Two -Way Traffic: construct 28-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within the 31-foot right of way. All on -site streets shall be constructed with "wedge" type curb design as approved by the City Engineer. b. One -Way Traffic: the following streets shall be designated as one-way travel only: i. Lot D: construct minimum 20-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within a minimum 23-foot right of way. Street shall be constructed with "wedge" type curb design as approved by the City Engineer. ii. Lots C and G: construct minimum 16-foot wide full - width improvements (measured from gutter flowline to gutter flowline) within a minimum 19-foot right of way. Street shall be constructed with "wedge" type curb design as approved by the City Engineer. C. Cul-de-Sacs: All cul-de-sac bulbs which contain raised landscaped islands shall be designated as "One -Way" and applicant shall construct minimum 20-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within a minimum 23-foot right of way. Construct a "wedge" type curb design as approved by the City Engineer. 356 CondCC SP48Palmilla Merger/Greg 52 0 14 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 8 d. Lots S & U: provide for two-way traffic by constructing minimum 22-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within a minimum 25-foot right of way. Street shall be constructed with "wedge" type curb design as approved by the City Engineer. 2. All on -street parking is prohibited with the exception of guest parking by permit only and enforced by the Homeowners' Association and the applicant shall be required to provide for the perpetual enforcement of the restriction by the Homeowners' Association. C. CULS DE SAC - Use Riverside County Standard 800 (symmetric) or 800A (offset), with 38-foot curb radius. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 35. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 36. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 37. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 38. Knuckle turns and corner cutbacks shall conform with Riverside County Standard Drawings #801 and #805, unless otherwise approved by the City Engineer. 39. Public streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust 357 and residue for street sweeping. Onsite private streets shall have a wedge curb, CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 9 the design of which shall be approved by the City Engineer. The lip of the wedge curb at the flowline shall be vertical (1 /8" batter) and a minimum of 0.1 ' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 40. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.011/5 80011 Secondary Arterial 4.0"/6.00" Primary Arterial 4.5 "/6.0011 Major Arterial 5.5 "/6.50" 41. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 42. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the project or when directed by the City, whichever comes first. 43. General access points and turning movements of traffic are limited to the following: A. Avenue 50 - Main project entry, to be located approximately 1,250 feet west of the centerline of Jefferson Street. No restrictions applied to turning movements .at this location. 358 016 CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment # 1 Adopted: November 6, 2001 Page 10 B. Avenue 50 - Emergency access entry (20-foot wide) from the end of the cul-de-sac in "B" Street, to be located approximately. 2,400 feet west of the centerline of Jefferson Street. This point of entry will be restricted to right -turn movements only. C. Jefferson Street - Secondary project entry, to be located approximately 600 feet south of the centerline of 50th Avenue. This point of entry will be restricted to right -turn movements, and a left -turn into the project if the applicant desires to construct an appropriately designed opening in the median island. LANDSCAPING 44. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 45. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 46. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 47. A six-foot wide meandering sidewalk shall be constructed along 50th Avenue and Jefferson Street within the 32'-0" right-of-way and setback. 48. Large retention basins (over 20,000 square feet) shall limit turf use to 40 approximately percent. Large basins shall include a dense planting of shade trees (one 24" box tree every 30 feet in random pattern) around its perimeter and adjacent to pedestrian access areas. Turf shall be used to control water runoff on basin slopes of greater than 4:1, but not be used to cover the bottom of the basin. 359 CondCC SP48Palmilla Merger/Greg 52 0 7 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 11 PUBLIC SERVICES 49. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. MAINTENANCE 50. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 51. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. COMMUNITY DEVELOPMENT DEPARTMENT 52. The Specific Plan shall be amended throughout, wherever appropriate, to clearly state that the following shall require approval of Site Development Permits: A. Perimeter wall and landscaping B. Common area landscaping C. Model homes, both attached and detached D. Monument identification signage 53. The Specific Plan Plant List on pages 2.35 through 2.38 shall be amended to focus on native and non-invasive plant types. 54. The project shall be surrounded on the north and east boundary by a 4-foot berm topped with a 6-foot wall, as measured from finished grade for all areas shown in Figure 3 of the Noise Analysis as requiring a 10-foot wall. The project shall be surrounded on the north and east boundary by a 2-foot berm topped with a 6'-0" wall, as measured from finished grade for all areas shown in Figure 3 of the Noise Analysis as requiring a 8'-0" wall. Design of the berm and wall shall be subject to Site Development Permit review. 55. The last paragraph in Section 2.6.3, Recreation, on page 2.11 shall be deleted. CondCC SP48Palmilla Merger/Greg 52 360 018 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 12 56. The tables on pages 3.4 and 3.5, "Detached Single Family Units" and "Attached/Zero Lot Line Units," respectively, shall be amended to allow only a 6-foot wall height. 57. The tables • A. Minimum rear yard setbacks 20 feet Excluding Lots 43, 56, 77, 102, 119, 120, 149 and 158 which may have a 10 foot rear yard setback. Minimum rear yard setback abutting open space 10 feet B. Pop -out design elements can protrude a maximum of two feet into the front yard setback. C. Air condition compressor units shall be a minimum distance of four feet from side yard property lines. 58. Project signage shall conform to the standards for monument signage contained in the Zoning Ordinance. 59. The Specific Plan shall be amended to require the location of two story homes in conformance with the standards of Section 9.60.310 of the Zoning Ordinance. 60. On page 3.3 of the Specific Plan, under "B. Permitted Uses," and anywhere else it may occur, the word duplex shall be replaced by the word "attached." 61. Five copies of the Final Specific Plan, with all amendments required above integrated into the document, and with these conditions of approval appended to the document, shall be submitted to the Community Development Department prior to the issuance of any permit. 62. The project proponent shall comply with all mitigation measures contained in the Environmental Assessment 2000-401. 361 CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 13 DOMESTIC WATER AND SANITARY SEWER 63. Pursuant to the requirements of the Coachella Valley Water District (CVWD), the project proponent shall annex to Improvement Districts No. 1 for irrigation service. 64. Landscaping, irrigation and grading plans shall be submitted to CVWD for review and approval. 65. All plans for domestic water connections to existing CVWD lines shall be submitted to the District for review and approval. 66. The project proponent shall obtain all necessary approvals from the District for the well site located at the northeastern corner of the property. 67. The project proponent shall demonstrate, prior to recordation of the final map, that Bureau of Reclamation facilities on the project site do not conflict with the proposed project, to the satisfaction of the District. FIRE DEPARTMENT 68. All water mains and fire hydrants required fire flows shall be constructed in accordance with the appropriate sections of CVWD Std. W-33, subject to the approval by the Riverside County Fire Department. Fire hydrants shall be located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1,000 G.P.M. for a 2-hour duration at 20 PSI. Blue dot retro-reflectors shall be placed in the street eight -inches form centerline to the side that fire hydrant is on, to identify hydrant locations. Public access buildings (i.e., recreation halls, clubhouses, etc.) require Super fire hydrants to be placed no closer than 25 feet and not more than 165 feet from any portion of the first floor of said building following approved travel ways around the exterior of the building. Minimum fire flow for these areas would be 1,500 G.P.M. for a 2-hour duration at 20 PSI. 69. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20 feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. Parking is permitted on one side of roadways with a minimum width of 25 feet. Parking is permitted on both sides of roadways with a minimum width CondCC SP48Palmilla Merger/Greg 52 36 2 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment #1 Adopted: November 6, 2001 Page 14 of 36 feet. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 70. All interior fire apparatus access roads shall be a minimum of 20 feet unobstructed width and an unobstructed vertical clearance of 13'6". �r All structures shall be accessible form an approved roadway to within 150 feet of all portions of the exterior of the first floor. 71. Gate entrance/exit openings shall be not less than 15 feet in width. Gate entrances shall be at least two feet wider than the width of the travel lane serving that gate. All gates shall be located at least 40' from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. Gates shall have either a secondary power supply or an approved manual means (KNOX) to release mechanical control of the gate in the event of loss of primary power. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. Gating plans shall be submitted to the Fire Department for approval prior to installation. 72. The maximum dead-end street length is limited to 1,320 feet for areas not located in a designated high fire hazard zone. A secondary access roadway is typically provided when such a condition exists. 73. Cul-de-sacs shall have a minimum outside radius of 38 feet to face of curb with a minimum inside radius of 26 feet to islands or center landscape features. The entire radius of 38 feet is required to properly turn fire department vehicles. Vehicle parking along the curb should be prohibited when the minimum radius is used. E 74. Any nonresidential building greater than 5,000 square feet shall have internal fire sprinkler systems per NFPA 13 Standard, and be approved for use by the Fire Department. 75. The proposed street bridges shall be designed to handle a live load of 60,000 lbs. over two axles. 363 Ono CondCC SP48Palmilla Merger/Greg 52 Resolution No. 2001- Conditions of Approval - Recommended Specific Plan 2000-048, Amendment # 1 Adopted: November 6, 2001 Page 15 76. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. SCHOOL FEES 77. The project proponent shall demonstrate their payment of school fees prior to the issuance of a building permit. 364 0 10 021. CondCC SP48Palmilla Merger/Greg 52 0 9 ENGINEERING BULLETIN 97-03 (Amendment #1) RETENTION BASIN SHAPE CRITERIA for RETENTION BASINS OVER SIX FEET DEEP 1. Visibility • One hundred percent (100%) of the retention basin lot shall be visible from a city -maintained street if security patrol is provided by a public agency. • In gated communities, if the basin area is not 100% visible from a privately owned street within the community, the community shall provide and maintain perpetual unobstructed visibility of the basin from adjoining private properties. • Security lighting shall be provided in all areas not visible from the street. • The landscaping trees shall be located and sized in a manner to avoid creation of hidden areas larger than 100 square feet. 2. Basin Bottom Aspect Ratio - The aspect ratio (length to width) of the basin bottom shall not exceed 5:1, where length is considered the longer distance and width is the shorter distance in this calculation. Additionally, the line defining the length is any straight line of the designer's choice passing through the basin bottom area centroid, or a free form line of designer's choice that divides the bottom into equal parts. The width is a straight line measured perpendicularly to the length line. 3. Basin Depth Aspect Ratio - The aspect ratio (narrowest width at basin bottom to average basin depth) of the basin depth shall be greater than 5:1 [computed as follows; [(Wn/Da):1 ]. Where W„ = Narrowest Width at Basin Bottom (measured in accordance with the length/width definitions used in the Basin Bottom Aspect Ratio calculation) De = Average Depth (measured along retention basin lot boundary) D,E" E VE I . 6 ACT - 5� CITY OF LAQUINTA 3 PLANNING. DEPARTMENT TAPWDEMSTAMSPEER\Notes & Concept9%010824a.wpd ENGINEERING BULLETIN 97-03 (Amendment #1) - continued 4. Maximum Basin Depth - The maximum basin depth in neighborhoods with. public streets where security patrol .is provided by a public agency is six (6) feet deep adjacent to the street. The maximum ponding depth when the 100-year storm is contained is five (5) feet deep at any location. The maximum basin depth may be increased in gated communities where security patrol is privately funded provided the following criteria are met: • The retention basin lot size exceeds the following minimums for the desired basin depth. 7 feet deep, area exceeds 20,000 square feet 8 feet deep, area exceeds 22,500 square feet 9 feet deep, area exceeds 25,000 square feet 10 feet deep, area exceeds 30,000 square feet 11 feet deep, area exceeds 40,000 square feet 12 f eet deep, area exceeds 50,000 square feet 0.15 ac) 13 feet deep, area exceeds 60,000 square feet 0.38 ac) 14 feet deep, area exceeds 70,000 square feet 0.61 ac) 15 feet deep, area exceeds 80,000 square feet (1.84 ac) 16 feet deep, area exceeds 120,000 square feet (2*.75 ac) 17 feet deep, area exceeds 160,000 square feet (3.67 ac) 18 feet deep, area exceeds 200,000 square feet (4.59 ac) 19 feet deep, area exceeds 240,000 square feet (5.51 ac) 20 feet deep, area exceeds 280,000 square feet (6.43 ac) • The aspect ratio limits defined in the Basin Bottom and Basin Depth criteria are not exceeded. • The basin. shall have eight (8) feet wide level terraced benches around the entire perimeter of the basin located at water surface contours where the water is 5, 10, and 15 feet deep. • The basin shall have a five (5) feet wide level terraced bench located one (1) foot above the 100-year water surface level around the entire perimeter. • In no event shall the maximum water depth exceed ten 0 9) feet deep at any location when the 100-year storm is contained. • In basins over eight (8) feet deep, trees shall be planted in the 8-foot wide terraces. The number of trees shall be calculated by multiplying the basin lot boundary length by the number of 8-foot wide terraces in the basin and then dividing by 100. • Design consultant shall demonstrate through certified testing that soil in the retention basin is capable of percolating entire 100-year storm retention capacity in less than 240 hours. F V PZ OCIF 361 CITY OF LAGIUINTA PLANNING DEPARTMEN& TAPWDEFRSTAFFISPEEMotes & Ccncept9%010824a.wpd 0 0 9I N W U W H iD w fh• dV E � 36 OCT i . CITY OF LAGIU�NTH PLANNING DEPA TMEN7 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AMENDMENT #2 TO A TENTATIVE TRACT MAP FOR A RESIDENTIAL DEVELOPMENT CASE NO.: TTM 29858 (PHASE #2), AMENDMENT #2 APPLICANT: FORREST K. HAAG FOR RJT HOMES, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 6th day of November, 2001, hold duly noticed Public Hearing for RJT Homes to review design changes for on -site retention basins for Tentative Tract Map 29858 (Phase #2), on property located at the southwest corner of Avenue 50 and Jefferson Street, more particularly described as: APN: 772-050-007 and 772-050-008 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 9th day of October, 2001, hold a duly noticed Public Hearing for RJT Homes to review design changes for on -site retention basins for Tentative Tract Map 29858 (Phase #2), and on a 5-0 vote, adopted Resolution 2001-126, recommending approval to the City Council, subject to findings and conditions. WHEREAS, the City Council of the City of La Quinta, California, did on the 21 St day of November, 2000, approve Specific Plan 2000-048 establishing design guidelines and development standards for a master planned community of 178 housing units on approximately 73 acres by adoption of Resolution 2000-152. WHEREAS, a Mitigated Negative Declaration (EA 2000-401) was certified by the City Council on the 21" day of November, 2000 (Resolution 2000-150), for the Palmilla development. No changed circumstances or conditions exist and no new information has been provided that would trigger the preparation of a subsequent Negative Declaration; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons wanting to be heard, said City Council did adopt Mandatory Findings for approval of Tentative Tract Map 29858 (Amendment #2) as required by Section 13.12.130 of the Subdivision Ordinance: 1. That the proposed Amendment is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Low Density Residential which permits the uses proposed for the property and is consistent with the goals, policies and intent of the General Plan Land Use Element (Chapter 2) provided conditions are met. Under this Plan, the project density is roughly 2.4 3 Resolution No. 2001- Tentative Tract Map 29858 (Phase 2), Amendment #2 Forrest K. Haag for RJT Homes, LLC Adopted: November 6, 2001 Page 2 units per acre which is within the density range for this low density residential area. Development of the site with 159 units reduces the project density to 2.17 units/acre. The Amendment provides design standard changes for building setbacks and on -site retention basins that will not impact off -site developments, nor adversely affect the development standards of Section 13.24.120 (Drainage) of the Subdivision Ordinance based on design parameters and engineering requirements. 2. The Tentative Tract Map Amendment will not be detrimental to the public health, safety and welfare, as the drainage facilities have been designed to contain on -site stormwater and will be privately maintained by the Palmilla Homeowner's Association (HOA), as conditioned. Large retention basins shall be an integral part of the development's open space and include areas for walking and picnicking in a park -like setting. Basin slopes shall be gradually sloping and be sculpted to enhance their aesthetic appeal while limiting the amount of turf to accomplish this end. 3. The Tentative Tract Map Amendment is compatible with the City's Zoning Ordinance and Specific Plan 2000-048 (Amendment #1) in that common areas provide open spaces areas for the enjoyment of the Palmilla residents. 4. Development of the Tentative Tract Map Amendment is compatible with the parcels on which it is proposed, and surrounding land uses as an extension of existing residential uses in the vicinity. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the findings of the City Council in this case. SECTION 2. That it does hereby require compliance with those mitigation measures required in Environmental Assessment 2000-401 (City Council Resolution 2000-150). ResoccRJT 29858 Rev2-GT52 369 Resolution No. 2001- Tentative Tract Map 29858 (Phase 2), Amendment #2 Forrest K. Haag for RJT Homes, LLC Adopted: November 6, 2001 Page 3 SECTION 3. That it does hereby approve Tentative Tract Map 29858 (Phase 2) Amendment #2 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on the 6th day of November, 2001, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ResoccRJT 29858 R_ev2-GT52 pia RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29858 (PHASE #2), AMENDMENT #2 NOVEMBER 6, 2001 GENERAL 1 . The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map amendment or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies and departments: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (11D) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 3. This Map approval shall expire and become null and void on June 19, 2003, unless an extension of time is granted according to the requirements of Section 13.12.150 of the Subdivision Ordinance. 371 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 2 PROPERTY RIGHTS 4. Prior to approval of any future final tract map(s), the applicant shall acquire or confer easements and other property rights required of future tentative map(s) or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 5. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 6. Right of way dedications required of this development include: A. PUBLIC STREETS 1. 50th Avenue (Primary Arterial) - no additional dedication required. 2. Jefferson Street (Major Arterial) - no additional dedication required. B. PRIVATE STREETS Residential: 31-foot width. On -street parking is prohibited and provisions shall be made for adequate off-street parking for residents and visitors. The CC&R's shall contain language requiring the Homeowner's Association to provide for ongoing enforcement of the restrictions. C. CULS DE SAC -Use Riverside County Standard 800 (symmetric) or 800A (offset) with 39.5-foot radius, or larger. 7. Right of way geometry for knuckle turns and corner cutbacks shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 8. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 37� CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 3 9. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of I I D. 10. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. 50th Avenue and Jefferson Street - 20-feet each The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 1 1 . The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 12. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved Specific Plan. 13. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 14. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. GRADING 15. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is CondCC Tr.29858-2, Greg/52 373 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 4 or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 16. Prior to issuance of any grading permit(s), the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. 17. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 18. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 19. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 20. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 374 CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 5 21. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 22. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 23. Stormwater shall normally be retained in common retention basins. Individual - lot basins or other retention schemes may be approved by the City Engineer for lots 2.5 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 24. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 25. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 26. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 27. Retention basin slopes shall not exceed 3:1 . Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. Basins over 20,000 square feet in size may be deeper than six feet, subject to approval by the City Engineer pursuant to the design guidelines addressed in Exhibit "A". Large basins shall have sculpted sides in varying heights and allow concrete pedestrian access W wide) into portions of the basin from adjacent private streets. 28. Nuisance water shall be retained on site. In residential developments, nuisance 375 water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leechfield shall be designed to contain CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 6 surges of 3 gallons per hour/1,000 square feet (of landscape area) and infiltrate 5 gallon per day/1,000 square feet. 29. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 30. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City - or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&R's for meeting these potential obligations. 31. The project shall be designed to accommodate purging and blowoff water from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 32. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all aboveground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 33. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. 34. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground, unless otherwise allowed by 376 CondCC Tr.29858-2, Greg/52 - Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 7 General Plan Amendment 2000-073. Power lines exceeding 34.5 Kv are exempt from this requirement. STREET AND TRAFFIC IMPROVEMENTS 35. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1 . Avenue 50 (Primary Arterial; 100' R/W option): Widen south side of street along all frontage adjacent to the tract boundary. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: (a) 6-foot wide meandering sidewalk (b) 12-foot wide landscaped median from west tract boundary to a point 1,050 feet west of the Jefferson Street centerline. (c) Traffic signal at the project's main entry when warrants are met. Applicant is responsible for 50% of cost to design and install traffic signal if complementing cost share from development on other side of street is available at time signal is required. If complementing share is not available, Applicant shall pay 100% of cost to design and install signal at "T" intersection. If, however, the Applicant's development progress trails that of the developer on the other side and the other developer has installed a "T" intersection signal serving the other side, Applicant shall construct the fourth leg to the intersection and modify the existing signal at own expense. The landscape median improvement is eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. 2. Jefferson Street (Major Arterial) : 371 a. Applicant shall pay cash fee to reimburse City for street improvements made to applicant's frontage through the(i CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 8 City's Capital Improvement Program. Reimbursement amount shall cover all costs related to installing curb, gutter and outside 20 feet of roadway paving; the reimbursement am -cunt shall be reduced by the percentage of non -City funds expended on the Jefferson Street Widening project. b. Applicant shall pay cash fee to reimburse City for traffic signal at the Jefferson/Avenue 50 intersection. The cash fee shall cover 6.25 % of cost to design and install the signal (25% of a quarter -signal share was not funded by Measure A) . C. Applicant shall install 6-foot wide meandering sidewalk along the property frontage. B. PRIVATE STREETS 1. On -site streets: A. Two -Way Traffic: construct 28-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within the 31-foot right of way. All on -site streets shall be constructed with "wedge" type curb design as approved by the City Engineer. B. One -Way Traffic: the following streets shall be designated as one-way travel only: i. Lot D: construct minimum 20-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within a minimum 23-foot right of way. Street shall be constructed with "wedge" type curb design as approved by the City Engineer. ii. Lots C and G: construct minimum 16-foot wide full - width improvements (measured from gutter flowline to gutter flowline) within a minimum 19-foot right of way. Street shall be constructed with "wedge" type curb design as approved by the City Engineer. C. Cul-de-Sacs: All cul-de-sac bulbs which contain raised landscaped islands shall be designated as "One -Way" and applicant shall construct minimum 20-foot wide full -width 378 CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 9 improvements (measured from gutter flowline to gutter flowline) within a minimum 23-foot right of way. Construct a "wedge" type curb design as approved by the City Engineer. D. Lot R: provide for two-way traffic by constructing 28-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within a 31-foot right of way. Street shall be constructed with "wedge" type curb design as approved by the City Engineer. A minimum 25-foot wide "hammerhead" turn around area shall be constructed adjacent to Lot 85. E. Lot U: provide for two-way traffic by constructing minimum 22-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within a minimum 25-foot right of way. Street shall be constructed with "wedge" type curb design as approved by the City Engineer. A minimum 25-foot wide "hammerhead" turn around area shall be constructed adjacent to Lot 134 and Lake Lot Z. 2. All on -street parking is prohibited and the applicant shall be required to provide for the perpetual enforcement of the restriction by the Homeowners' Association. Guest parking by permit only and enforced by the Homeowners' Association is allowed only in designated off-street parking areas. C. CULS DE SAC - Use Riverside County Standard 800 (symmetric) or 800A (offset), with 38-foot curb radius. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 36. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 37. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 379 CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 10 38. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 39. Knuckle turns and corner cutbacks shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 40. Public streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. On -site private streets shall have a wedge curb, the design of which shall be approved by the City Engineer. The lip of the wedge curb at the flowline shall be vertical (1 /8" batter) and a minimum of 0.1 ' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent buildings) on the lot. 41. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.011/6,00" Primary Arterial 4.5 "/6.00" Major Arterial 5.5 "/6.50" 42. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 43. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets 38( are initially constructed with partial pavement thickness, the applicant shall CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 11 complete the pavement prior to final inspections of the last ten percent of homes within the project or when directed by the City, whichever comes first. 44. General access points and turning movements of traffic are limited to the following: A. 50th Avenue - Main project entry, to be located approximately 1,250 feet west of the centerline of Jefferson Street. No restrictions applied to turning movements at this location. B. 50th Avenue - Emergency access entry (20-foot wide) from the end of the cul-de-sac in "B" Street, to be located approximately 2,400 feet west of the centerline of Jefferson Street. This point of entry will be restricted to right -turn movements only. C. Jefferson Street - Secondary project entry, to be located approximately 600 feet south of the centerline of 50th Avenue. This point of entry will be restricted to right -turn movements, and a left -turn into the project if the applicant desires to construct an appropriately designed opening in the median island. LANDSCAPING 45. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 46. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 47. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 381. CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 12 48. A six-foot wide meandering sidewalk shall be constructed along 50t`' Avenue and Jefferson Street in the right-of-way and landscape setback. 49. Large retention basins (over 20,000 square feet) shall limit turf use to 40 approximately percent. Large basins shall include a dense planting of shade trees (one 24" box tree every 30 feet in random pattern) around its perimeter and adjacent to pedestrian access areas. Turf shall be used to control water runoff on basin slopes of greater than 4:1, but not be used to cover the bottom of the basin. PUBLIC SERVICES 50. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. MAINTENANCE 51. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 52. The applicant shall pay the City Is established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. MISCELLANEOUS 53. The project proponent shall comply with all mitigation measures contained in the Environmental Assessment 2000-401. 54. Lot 12 shall have a minimum frontage width of 35 feet to comply with Table 9- 2 of the Zoning Ordinance. DOMESTIC WATER AND SANITARY SEWER 55. Landscaping, irrigation and grading plans shall be submitted to CVWD for review and approval. 56. All plans for domestic water connections to existing CVWD lines shall be submitted to the District for review and approval. 382 CondCC Tr.29858-2, GreJ /52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 13 FIRE DEPARTMENT 57. All water mains and fire hydrants required fire flows shall be constructed in accordance with the appropriate sections of CVWD Std. W-33, subject to the approval by the Riverside County Fire Department. Fire hydrants shall be located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1,000 G.P.M. for a 2-hour duration at 20 PSI. Blue dot retro -reflectors shall be placed in the street eight -inches form centerline to the side that fire hydrant is on, to identify hydrant locations. Public access buildings (i.e., recreation halls, clubhouses, etc.) require Super fire hydrants to be placed no closer than 25 feet and not more than 165 feet from any portion of the first floor of said building following approved travel ways around the exterior of the building. Minimum fire flow for these areas would be 1,500 G.P.M. fora 2-hour duration at 20 PSI. 58. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20 feet in each direction and an unobstructed vertical clearance of not less than 13'-6". Parking is permitted on one side of roadways with a minimum width of 25 feet. Parking is permitted on both sides of roadways with a minimum width of 36 feet. 59. All interior fire apparatus access roads shall be a minimum of 20 feet unobstructed width and an unobstructed vertical clearance of 13'-6". � toll. All structures shall be accessible form an approved roadway to within 150 feet of all portions of the exterior of the first floor. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 60. Gate entrance/exit openings shall be not less than 15 feet in width. Gate entrances shall be at least two feet wider than the width of the travel lane serving that gate. All gates shall be located at least 40' from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. Gates shall have either a secondary power supply or an approved manual means (KNOX) to release 383 CondCC Tr.29858-2, Greg/52 Resolution No. 2001- Conditions of Approval - Recommended Tentative Tract Map 29858 (Phase 2), Amendment #2 Adopted: November 6, 2001 Page 14 mechanical control of the gate in the event of loss of primary power. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. Gating plans shall be submitted to the Fire Department for approval prior to installation. 61. The maximum dead-end street length is limited to 1,320 feet for areas not located in a designated high fire hazard zone. A secondary access roadway is typically provided when such a condition exists. 62. Cul-de-sacs shall have a minimum outside radius of 38 feet to face of curb with a minimum inside radius of 26 feet to islands or center landscape features. The entire radius of 38 feet is required to properly turn fire department vehicles. Vehicle parking along the curb should be prohibited when the minimum radius is used. 63. Any nonresidential building greater than 5,000 square feet shall have internal fire sprinkler systems per NFPA 13 Standard, and be approved for use by the Fire Department. 64. The proposed street bridges shall be designed to handle a live load of 60,000 lbs. over two axles. 65. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 384 r 4t� map. CondCC Tr.29858-2, Greg/52 0 ENGINEERING BULLETIN 97-03 (Amendment #1) RETENTION BASIN SHAPE CRITERIA for RETENTION BASINS OVER SIX FEET DEEP 1. visibility • One hundred percent (100%) of the retention basin lot shall be visible from a city -maintained street if security patrol is provided by a public agency. • In gated communities, if the basin area is not 100% visible from a privately owned street within the community, the community shall provide and maintain perpetual unobstructed visibility of the basin from adjoining private properties. • Security lighting shall be provided in all areas not visible from the street. • The landscaping trees shall be located and sized in a manner to avoid creation of hidden areas larger than 100 square feet. 2. Basin Bottom Aspect Ratio - The aspect ratio (length to width) of the basin bottom shall not exceed 5:1, where length is considered the longer distance and width is the shorter distance in this calculation. Additionally, the line defining the length is any straight line of the designer's choice passing through the basin bottom area centroid, or a free form line of designer's choice that divides the bottom into equal parts. The width is a straight line measured perpendicularly to the length line. 3. Basin Depth Aspect Ratio - The aspect ratio (narrowest width at basin bottom to average basin depth) of the basin depth shall be greater than 5:1 [computed as follows; [(Wn/Da):1 ]. Where W„ = Narrowest Width at Basin Bottom (measured in accordance with the length/width definitions used in the Basin Bottom Aspect Ratio calculation) Da = Average Depth (measured along retention basin lot boundary) „A „ VE OCT CITY OF LAGIUINTA 3 8 5 PLANNING DEPARTMENT V742 TAPWDEPTISTAMSPEEMotes & Concept9%010824a.wpd ENGINEERING BULLETIN 97-03 (Amendment #1) - continued 4. Maximum Basin Depth - The maximum basin depth in neighborhoods with. public streets where security patrol is provided by a public agency is six (6) feet deep adjacent to the street. The maximum ponding depth when the 100-year storm is contained is five (5) feet deep at any location. The maximum basin depth may be increased in gated communities where security patrol is privately funded provided the following criteria are met: • The retention basin lot size exceeds the following minimums for the desired basin depth. 7 feet deep, area exceeds 20,000 square feet 8 feet deep, area exceeds 22,500 square feet 9 feet deep, area exceeds 25,000 square feet 10 feet deep, area exceeds 30,000 square feet 11 feet deep, area exceeds 40,000 square feet 12 feet deep, area exceeds 50,000 square feet 0.15 ac) 13 feet deep, area exceeds 60,000 square feet 0.38 ac) 14 feet deep, area exceeds 70,000 square feet 0.61 ac) 15 feet deep, area exceeds 80,000 square feet (1.84 ac) 16 feet deep, area exceeds 120,000 square feet (2'.75 ac) 17 feet deep, area exceeds 160,000 square feet (3.67 ac) 18 feet deep, area exceeds 200,000 square feet (4.59 acY 19 feet deep, area exceeds 240,000 square feet (5.51 ac) 20 feet deep, area exceeds 2 80, 000 square feet (6.43 ac) • The aspect ratio limits defined in the Basin Bottom and Basin Depth criteria are not exceeded. • The basin shall have eight (8) feet wide level terraced benches around the entire perimeter of the basin located at water surface contours where the water is 5, 10, and 15 feet deep. • The basin shall have a five (5) feet wide level terraced bench located one (1) foot above the 100-year water surface level around the entire perimeter. • In no event shall the maximum water depth exceed ten (19) feet deep at any location when the 100-year storm is contained. • In basins over eight (8) feet deep, trees shall be planted in the 8-foot wide terraces. The number of trees shall be calculated by multiplying the basin lot boundary length by the number of 8-foot wide terraces in the basin and then dividing by 100. • Design consultant shall demonstrate through certified testing that soil in the retention basin is capable of percolating entire 100-year storm retention capacity in less than 240 hours. p �rz;��OMC OCT - 520i'lDO 386 CITY OF LAGIUINTA PLANNING DEPARTMENTr TAPWDEPTISTAMSPEER1Notes & Concepte1010824a.wpd in r N O N 11 W U LL Ix Z) N Ir W ED g wlr- W H Z � W Z f v, Q OCEi T �8 CITY OFp PLANNING EPARTMENT Z N Q Mi a w W F— U) Q 1- �a W Z 0 U 9 Attachment 1 2 J o � S � � W a 388 is� i Attachment 2 13381S. NOSa3JJ3P t --- r----------------- co ! i .� N � M s "ij an oo ; r- �- O � f N N N � O N N M __..... �1.. cV N Oo �' y N N .-- .-- 0 Co Ln O M , o tp Lf) 0 �O CD M O 00M on CD qr- N o� CD Co .... f Co f L O o N O) t' i ^ t r .M pp Ln OO 1� w to O Ln Ln Ln Ln CoCN 00 i l l l t Q in CoCIO ► t l ! f WCaLOtD t I i i CD W, Ln W 00 M M s LO 00 CM Co Ln M 04 O Co • O Co O � t �DCo LO LOLn Ln NCh ..._.w.__. Cl so Ln to O U") U")Ln l LA `.✓ �- �LO Co N �► w - ,� r- mot' GoQo N N �D to ` * N N N sm_..._.. N M M -------__-_-j3WI OWHOW `•1 yrr� MMMJ dop Alf `------�-------- OL_______- ___-_.� M L----------------- j/ 11 ti4 f • Co w N H a .. �S>� N = 1� W U J V! I a 19 _ 0 0 u :38 1 o 0Cn .�' . oQAttach me 105 3 lot A V 171, I I A 10 8 10A. ;75 103, �• •.• � � t• • •.• i ♦{k( 1120 il 8 121 i LLJ Nl. • LLM 94 90 Li,_ 2 123 �0 'i •v • �...+.. ._...........,•,,,,,,,� �;� •�,sr •�;• • ..mot: • .•~ � j 1 LAKE L4 3 A fijp� LAN t 12o 89 129 :�? S � '• �• � �:'.' •`tip �. .: ? Z . eie 6 5 !I �• M-•M. 1• �� arr 4 r 2 ttl�� • , c r � 'ice � •� �► • J. • ... • . i i •Ir• M I•M � t • �..'•..'�-".+ .... _ .. `... , . _ ''`.�-... ,� � It � 1 69 34, 11 12 „ S*D-o138:�., 9 UNE SEE S . 18 •M. '-, t•• •- •• oaf • -� l 7 3A RETENTI N I : 3 %5 if 134 18 17 16 15 14 - •� t...ww4,.ww Mrw•ww.w� a .••IW.r 1 +.wrl.et�� I�MfMYA+..•ith� e]� IMf► .•'Y�Y•+•M+M>rtV»w..I7+�ut •'?' j 1—, SEE T 2 �._ � II : POMELO SL®r. f 17 E �. SD N. �74 S. 30 Attachment 4 Planning Commission Minutes October 9, 2001 VI. PUBLIC HEARING: A. Specific Plan 2000-048, Amendment # 1; a request of Forrest K. Haag for RJT Homes, Inc. to modify development standards and text information for a private residential development on no more than 178 houses on approximately 73 acres located at the southwest corner of Avenue 50 and Jefferson Street. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Senior Engineer Steve Speer informed the Commission that in the course of plan checking the project, it was found that the retention basin did not comply with the Conditions of Approval. Staff asked the developer to explain this and they said the lake level was raised so they are unable to retain storm water in the lake and this caused it to spill down to the retention basins causing them to be larger/deeper. Normally, staff has not allowed the depth in a retention basin to go beyond five feet in depth. The one exception has been the Tradition which has a detention basin 35 feet deep with a water depth of ten feet when the 100-year storm is contained. 2. Commissioner Robbins asked staff to clarify whether it was the depth of the water in the retention basin that is not more than five feet or the depth of the retention basin before adjacent grade in not more than five feet. Staff stated the intent is to not have more than five feet of water and not more than six feet deep at the closest point between the lowest point in the road adjacent to the retention basin. Commissioner Robbins stated he thought the retention basin at the Adams Park was deeper than six feet. Staff stated the upper bench of the Park slopes toward the retention basin which reaches six feet. It is greater on the west side adjacent to the street. 3. Staff stated that in order to make an exception to this project, it would take an amendment to the Specific Plan. In this case it is possible to consider deeper basins. The Public Works Department has put together criteria that if more proposals are submitted in the future, staff will have something to compare them against. 3 9 t G:IWPDOCS\PC Minutes\PC10-9-01.wpd 2 04a Planning Commission Minutes October 9, 2001 Staff is asking the Commission to consider depth versus width and the issues associated with this. This applicant is asking for a water depth of nine feet in an 11 foot deep basin. Discussion followed regarding the depth of retention basins. 4. Commissioner Kirk asked how high the lake was raised. Staff stated two feet. 5. Chairman Abels asked staff to clarify the safety issues. Staff stated that to address some of the safety concerns, staff is recommending that if they go to deeper basins for every additional five feet of water, eight foot wide benches must be installed. Therefore, if you were to go off the edge the deepest the water would be is five feet. Staff is also requiring them to make them open spaces and possibly gated and padlocked during rainy seasons. 6. Commissioner Tyler asked where the square footage was measured from for the basin, or projected surface. Staff stated they are intended to be the size of the lot dedicated for the basin, so it would be the boundary of the lot. 7. Commissioner Tyler asked why staff was not allowing the use turf on the bottom of the basin. Staff stated they are more sensitive to water conservation and asked that the flat areas be a desert scape and the sloped areas be either turfed or planted with a ground cover and the bottom be some type of landscape material. 8. Commissioner Tyler stated the table on Page 45 of the staff report ip s asking for ten feet deep and the guideline states it should be a 30,000 square foot lot instead of the 20,000 square foot lot they are suggesting; can the applicant comply with this. Staff stated the applicant has stated they can comply with this requirement. 9. Commissioner Butler stated the staff report sites the percolation should be 240 hours for 20,000 square feet; does the developer have to show that the basin would absorb at that rate. Staff stated they are required to give the City soil testings and the City has set requirements to measure this with. Commissioner Butler asked if a developer does have an area where the percolates will absorb at this rate, can they reduce the size of the basin? Will the City set any standards on this? Staff stated the standard is contained in the Zoning Code and the only time an exception 3 9 2 would be considered is in a Specific Plan. Staff is asking the G:\WPDOCS\PC minutes\PC 10-9-01.wpd 3 Planning Commission Minutes October 9, 2001 Commission to help set those standards at this meeting. If we clear the safety and percolation issues, there is a trade off that could be beneficial. 10. Commissioner Robbins stated he had concerns in regard to the reducing the setback to ten feet in areas not adjacent to open space. He is not sure that is what the City wants, if this would set a precedent. 1 1. Chairman Abels asked the difference between bench and terraced area. Staff stated they were the same thing. 12. Chairman Abels asked if the applicant would like to address the Commission. Mr. Chris Bergh, M.D.S. Consulting, representing the applicant, gave a presentation on the request. 13. Chairman Abels asked if there were any questions of the applicant. Commissioner Kirk asked the applicant if this was an aesthetic issue. Mr. Bergh stated yes, as some of the houses near the lake would have to look down to see the lake. 14. Commissioner Butler asked if the water issue was within the water conservation boundaries. 15. Commissioner Robbins stated it was his assumption the project would have to meet the City's Zoning Code and would have the proper mix between water surface and other types of landscaping. 16. Commissioner Tyler stated many projects would like to use lakes to augment their retention basin to meet the 100 year flood condition. Is he correct that they are saying they are already at high water levels with the minimum levels? Mr. Bergh stated 40% of the retention is within the lake area and 60% of the balance goes to the retention basin. 17. Commissioner Kirk asked about the 10 foot setback. Mr. Forrest Haag, speaking for the applicant, stated there are 10 foot setbacks on the golf courses. It is perceived, on most projects with golf courses, that the rear yard area belonging to the golf course is owned by the property owners. In this project there are lots that front on to the cul-de-sacs and back up to one another. There are homeowners who want large footprint homes on small lots. They do not want the problem of taking care of a large rear yard, nor do they want a pool. According to their marketing information there 39%. 1 05,11. G:\WPDOCS\PC Minutes\PC 10-9-01.wpd 4 Planning Commission Minutes October 9, 2001 are people that do not want this large backyard. There are some homeowners who want the extended rear yard to look over a golf course, or in this instance a lake, and others who want no part of that. 18. Commissioner Butler asked if there was room in a 10 foot rear yard for a pool. Mr. Haag stated they can do an infinity -edge pool. Discussion followed regarding the economics of a ten foot setback. 19. Chairman Abels asked if anyone else would like to speak regarding this ' roect. There being no further discussion, the public project. participation portion of the hearing was closed and open for Commission discussion. 20. Commissioner Robbins stated he has problems with the ability of these homes to be scrunched together. As a compromise he could support 30 feet between the back of one house to the back of the other. 21. Commissioner Kirk stated he supports staff's recommendation regarding drainage. He does, however, has a problem with the ten foot setback. He does not mind more density, but in the right location and this project is not a high density project. He agrees there are some people who would want the smaller rear yard setback, but he is not sure this is what they want in La Quinta. Therefore, he is against that portion of their request. He agrees with staff in that he would like to see some sort of compromise and perhaps Commissioner Robbins' suggestion might work. Another way may be to have the 20-foot setback as an average rather than a minimum so if there are architectural elements that jet into the setback, they can account for them and balance out the rear yard as an average. 22. Commissioner Butler stated he is satisfied with the retention issue, but the developer is the one putting himself at risk in regard to the density and whether the setback is ten feet or 20. He is uncertain whether or not the Commission should make that decision for them. He has no objection to the ten foot setback if the developer believes he can sell the product. G:\WPDOCS\PC Minutes\PC 10-9-01.wpd 5 Planning Commission Minutes October 9, 2001 23. Commissioner Tyler asked staff to clarify that the only architectural projections being considered were those in the front yard setback. Staff stated that was correct. Commissioner Tyler stated he would not like to give up on the 20 foot setback. He had some concerns in regard to the conditions. Conditions # 12 and #18 relate to the same issue and should be combined. 24. Commissioner Robbins stated one is a landscape requirement and the other is a natural retention requirement. 25. Commissioner Tyler noted that Condition #5 of the Specific Plan is lined out and Condition #6 of the Tract Map is not lined out. Staff stated both conditions should be left in. Commissioner Tyler asked why there were new Fire Department conditions. Staff stated the Fire Department determined new ones were needed. 26. Chairman Abels stated he did not like the idea of 10 foot setbacks as this is not what was wanted in La Quinta. He would agree with the averaging at 20 feet. 27. Commissioner Butler asked the applicant if this was a siting situation and what the motivating factor was for the ten foot setback. Mr. Haag stated that in the evolution of the architecture and the development of the map, the architecture has been driven by the market. The engineering is trying to keep what the developer believes is a saleable product within the plan. Very few of these lots, less than 15, and somewhere between ten and fifteen percent of the lots require this ten foot setback. Commissioner Butler asked if these lots were all paired housing. Mr. Haag stated no, but odd shaped lots on maybe 10-15 lots need the 10 foot setback. Community Development Director Jerry Herman stated that in regard to averaging, it would be difficult to enforce as the building permits are issued in groups which makes it hard to determine the average of the entire subdivision; second you preclude anyone from adding an addition because you would have to calculate what the addition's setback would be in relation to the entire subdivision. 28. Commissioner Kirk stated the averaging should be per lot. Discussion followed regarding averaging and determining the lots that can have the ten foot setback. 39� �53 G:\WPDOCS\PC Minutes\PC 10-9-01.wpd 6 Planning Commission Minutes October 9, 2001 29. Commissioner Tyler stated he is in favor of a curvilinear development; however, isn't there any alternative to the ten foot setback? Mr. Haag stated the developer wants his statement in the perimeter look and the interior amenities and replicated architecture. 30. Chairman Abels stated he concurs with the applicant's request as it is a matter of economics. 31. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 2001-125, recommending approval of Specific Plan 2000-048, Amendment # 1, subject to the findings and Conditions of Approval as amended: a. Condition #5.A.1.: Remove the strike out. b. Condition #48: Change to read, "retention basins over 20,000 square feet." C. Condition #57: Rear yard setbacks for houses and guest houses not backing up to open spaces, shall not be less than 10 feet for 22 of the lots with those specific lots to be determined prior to the City Council public hearing and the remainder shall have 20 foot rear yard setbacks. ROLL CALL: AYES: Commissioners NOES: Commissioner ABSTAIN: None. Butler, Tyler, and Chairman Abels. Kirk and Robbins. ABSENT: None. 32. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-126, recommending approval of Tentative Tract Map 29858 Amendment #2, subject to the findings and Conditions of Approval as submitted/amended: a. Condition # 49: Change to read, "retention basins over 20,000 square feet." ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 396 G:\WPDOCS\PC Minutes\PC10-9-01.wpd 7 054 NO. 29858�� 1 SHEET 1 OF 1 SHEETS TRACT T 40 v 25.36' 8, Z0, a� gwill,b a� ao 00 28.39' 8 ,v sue. W O 40 I W. v g r r Go 42,22, -Pl- O O -P to • Oo M O R 5 E 79-799 Old Av~ 52 . La Quinlo, CA 92253 D O K I C N • Voks: 7W77141013 SCHULTZ FAX: 760-771-073 PLANNERS ENGINEERS SURVEYORS SCALE 1"=30' I: 43906 EXHIBITS LOT40-10'SB 11 05 01 BRACTNO. 29858-1 SHEET 1 Of 1 SHEETS LOT 43 M O R f E 79-799 Old Avwnw 52 . La Quinlo, G 92253 DOKICH Voice: 760-771-4013 SCHULTZ FAX: 760-771-4073 PLANNERS ENGINEERS SURVEYORS SCALE 1" =30' I:\43906\EXHIBITS\L0T43-10'SB 11 05 01 TRACT NO. 29858- 1 SHED 1 OF 1 SHEETS LOT 77 M O R i E 79-799 Old Avenue 52 . Lo Quinb, CA 92253 DOKICH • Voke: 7W77141013 SCHULTZ FAX: 760-7714073 PLANNERS ENGINEERS SURVEYORS SCALE 1" =30' A43906\ EXHIBITS\ LOT77 -1 0'SB 11 TRACT NO. 29858- 1 LOT 102 SHEET 1 OF 1 SHEETS TRACT NO. 29858- i LOT 110 M O R t E 79-799 Old Awew 52 l9ro La Qukft, CA 92253 DOKICH • Voks: 760-77141013 SCHULTZ FAX: 760-771-4073 PLANNERS ENGINEERS SURVEYORS SCALE 1" =30' SHEET 1 OF 1 SHEETS I:\43906\EXHIBITS\LOT110-10-SB 11/05/01 BRACT NO. 29858- 1 LOTS 119 & 120 MORSE DA&720 0 K ICH SCHULTZ PLANNERS ENGINEERS 79-799 Old Avenue SZ La Quintal CA 9=3 Voice: 760-771-4013 FAX: 760-771-4073 SURVEYORS SCALE 1" =309 SHEET 1 OF 1 SHEETS IN 43906\ EXHIBITS\LOT119-10'SB 11 /05/01 � TRACTNO. 29858��l SHEET 1 OF 1 SHEETS OT 1 0 39.23' 22.58' 0 0 19.67' 140 24.10' /5.000 � ?S S ao ad 21.50' O N 21.509 M O R s E 79-799 Old Awnw 52 . La Quinlao, G 92253 DOKICH Voia: 760-7714013 SCHULTZ FAX: 760-77141073 'CANNERS ENGINEERS SURVEYORS SCALE 1"=30' is 43906 EXHIBITS LOT 140-10'SB 11 05 01 TRACT NO. 29858 2 LOT 16 loz> L 16+00 - --------- B M O R s E 79-799 Old Awnw 52 . La Quiniv, CA 92253 DOKICH VWm: 760-7714013 SCHULTZ FAX: 760-771-4073 PLANNERS ENGINEERS SURVEYORS SCALE 1 " = 30' SHEET 1 OF 1 SHEETS I:\43906\EXHIBITS\LOT16-1O'SB 11/05/011 City Council Meeting Nov. 6, 2001 (Cont. from Oct. 16) Palmilla Estates Specific Plan 2000-048 (Amend. #1) Tentative Tract Map 29858 (Amend. #2) 397 apr op ��%10 � i PROJECT SITE VICINITY 1.4 PROJECT LOCAL SETTING The specific plan boundary is within the City of La Quints, a 31 square mile municipality located in the southeastern portion of the Coachella Valley. The City is bounded on the west by the City of Indian Wells, on the east, by the City of Indio and Riverside County, on the north by Riverside County, and federal and county lands to the south. The City of La Quints was incorporated in 1982. ♦ Eisnehower Mountain and the San Jacinto Mountain Range create the backdrop to the skyline west of Palmilla and gently rolling desert dunes and agricultural lands are scattered in undeveloped areas in the vicinity north and east of the Palmilla Specific Plan site. The Palmilla Specific Plan is accessible from Interstate ] 0 by way of Jefferson Street and Washington Street. Open undeveloped land defines the west property boundary. The southern property boundary is defined by The Citrus, e}sea�e-a��tee�"��-��ag�J4 nr� ect- The east is defined by Jefferson Street and the north by Avenue 52. The Palmilla Specific Plan continues the implementation of a network of General Plan roads and infrastructure within the City's master plan for development and exemplifies a quality of growth that reiterates the City's emergence as a desert resort and residential community with the highest standards for resort residential and recreational development. Property adjacent to the Palmilla Specific Plan is currently designated by the General Plan for Low Density Residential, Neighborhood and Community Commercial. These uses are proposed and existing uses in a scattered pattern to the north, south, east and west of the property. 1.4 The Palmilla Specific Plan 398 Appropriate ro riate site planning guidelines as discussed below shall be used in order to ensure functional and aesthetic development within Palmilla. Guidelines are intended to be flexible and may not be dogmatically applicable in all site situations. Judicious use of guidelines shall be used in order to achieve a high quality consistency in design theme within the project area. 6'= EN"AticeD QE2iMcrelz WAU LAW CAT76 5CIZ66 / 5UFF61Z * 1 6' MG-1WV6 iN6 WALK F'ln"U2E B.D.0 50T44 Ave. vn�a • • - . • / • t • • • • • t� • V • • O. O / \- '' with or without casita Perimeter Perimeter Lot Condition ♦ Along Avenue 50 & Jefferson sideyard setback is 25' Min. from R.O.W. ♦ 20' Min. rear yard setback on all perimeter lot units ♦ 10' Single Family side yard setback from adjacent lot ♦ 5' Min. Paired Unit side yard setback ♦ All units along perimeter have been angled to improve street scene and increase distance from road ♦ Along Jefferson Street only two units have 25' Min. setback from R.O.W. ♦ Back to Back units are allowed a 10' Rear Yard 2.26 GRAPHIC TO BE DELETED The Palmilla Specific Plan 399 % 0 9 C. Temporary &Interim Uses Temporary on -site construction trailers and site guard offices including relocatable buildings are allowed with submittal of M.U.P. subsequent to approval of Specific Plan. D. Development Standards The following development standards apply to property designated as Residential Specific Plan (RSP) on the Land Use Plan. _. ��'. .J iJ J. y _'��a� �=•'r1. �•. x.ja_�_ .L� � _. ��. ~rL•• -. ._l. .I_ � �".�L�� •♦ � 'f�'•keS�► . DETACHED ' Projects with ten or more dwelling units shall incorporate front setbacks varying between 15 ft. and 25 fL+ in order to avoid streetscape monotony. 2.20 ft. if "roll -up" type garage door is used facing street. Units with side entry garages shall have a muumum setback of 15 & V� iArchitectmal proiections of uninhabited space allowed to encroach into setback 3.4 The Palmilla Specific Plan qnn 0 9 "�� :.� ' Y,< FF' �.�• :� :� `�[ ''.i q�+. ,.IR Wiz. :n ATTACHED Min. Lot Size 6000 sq/ft Min. On -Street Lot Frontage 50 ft. Max. Structure Height 28 ft. Max. No. of Stories 2 Min. Front Yard Setback .1.5-t.= Min. Garage Setback 20 ft•Z Min. Interior/Exterior Side Yard Setbacks 0/5 ft.3 Min. Rear Yard Setback 10 ft.a Min. Livable Floor Area Excluding Garage 1400 sq/ft Max. Wall Height 8 ft. ' projects with ten or more dwelling units shall incorporate front setbacks varying between 15 ft. and 25 f L+ in order to avoid streetscape monotony. ' 20 k if "roll -up" type garage door is used facing street. Units with side entry garages shall have a minimum setback of 15 & 31n zero lot communities setback minimum may be attained on one'side of the structure. Units with Open Space frontage shall allow architectural projections no closer to the rear yard line than the I a min. rear yard in any case subject to approval. I-Architec=al puplections of uninhabited mace allowed to encroach into setback - The PalmiUa Specific Plan 3.5 401 to co 0) CM 0 z w H Q F— Z w H w cr) W � , HIM1i! ! 1 �� I I E o 1 1181as oila $fill@ off oil $*else$ .i;�� see oil 40� Q •= EF'- 1 8-s2,'.00 1 �4 : 5�4 PM JWVEST K. HAAG, ASLA� 6 44 - ?b c�067 P. 01 • • ��' ...ter .. r 45;J t . �r� oran r - Date: 182001 September, - . To. M8 Christine di lorio • Planning Manager City of La Quinta, Califonua .: • From. �Q RRt5T K. MAAG. A5LAo,1I1C LAB SCAR ARCMITKTURt - LAna PLANNING 1254 Nortb Coast Highway - Laguna Beach. California 92651 ph (949) 376.9066 fax (949) 376-9067 email: fkb(afo gasla.o= Subject: Palmilla Specific Plan - Amendment 1, Specific Plan -Condition #26 Tentative Ma 29859 Amendment # 1 - Condition 27 ,4FTSz REVIEW OF THE TIMING IJ JUE WITH CHAD AND A POTENTIAL PC DATE OF CXTOBER 9 TH, WE WOLLD RPJPECTRJLLY REQUEST THE ADDITION OF THE FOLLC\X/ING CONSIDERATIONS TO THE RKC T REQUEST TO AMEND THE TEXT AND ORAPHICJ OF THE PALMLL.A SPKI C PLAN AND THE AJJ0QATED TRACT MAP CONDITIONS. PLE ASE REVUE JK-CFIC PLAN AND TRACT MAP CC)NDITKDNS RELATED TO THE MAXI MUM DEPTH AVOWABLE FOR THE RETENTION BASIN OF C-0 TO ALLOW A MAXIMUM DGPTH OF 10.00 �. THIS CHANGE IS BEING REQUEITED IN ORDER TO ASSURE THE J'Ac[ USE OF THE LAKE EDGE OPENS PACE INTERFACP- WITH COMMON AREA OPEN SPACE AND TO A LESSER EXTENT, TO MAXIMIZE THE AESTHETICS OF THE LAKE MC-1- By REUUCJNG THE HEIGHT DEFERENTIAL BETWEEN THE LAKE EDGE AND TI-E %/ATER SURFA :- PLE ASE CALL ME TO DISOJSS 1F NECESSARY IN ORD9Z TO ADD THIS REQUEST TO OUR SUBMITTAL AND AS ALWAYS, THANK YOU FOR YOUR ATTENTION. TO THIS MATTER. BUY roRR[3T K. MAAQ. ASLAs INC. LAnD5CArt ARCHIT[CTURt - LAND FLAnnliN6 1 254 n.-COAST M0WAY LAOUKA NAM CA'2451 P: c��>> 3�6 %occ r= i�t9) 3)t-9otT c rKherORRtsTKMAAGASVUCOM M M M ASLA 4q 09-18-81 16:42 RECEIVED FROM:949 376 9867 P-81 N 7w crmr or LAWK& CMM OF �oE. sT a mwmm sl#ET a of 3 $�EF15 M .ns.'Vls' '. pu°1 fg� Tin" 1�► I!kwi 22 " TRACT NU. ZUUOIJ�Z BONG A SUBDNWM Or A PORTION Or THE MORTHE06T OWRTER OF THE WORTHCOGT QLV RTFR or r1iACTIONAI SECTION s. V"tsMP a W^ RANGE 7 EAST. SAN 8 N0 OW AND t INME3tlW THE MY OF LA OLWTA. COLPM Or RIVa:S10E. 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HAAG, ASLA ., 6 949 376 9067 P.01 -Y October 26, 2001 FILE COPY Ms. Christine di lono . .. • ��,t De rtment Community Developmenta p '.'(`.� 78-495 Calle Tampico, -' N;:�,. City of La Quinta., CA 92260 iA ' RE. Specific Plan 2000-048 I Tentative Tract 29858 Amendment I Dear Christie: I am in receipt of the Staff Report and Conditions for the Palmilla Specific :. Plan 2000-048 / Tentative Tract 29958 Amendment 1 and would like to :. request on behalf of RJT Homes a minor revision to Condition # 57. A. In the place of the word "excluding" add the words' with the exception of no more than 15% of the total residential lot count which may have a. 10 foot rear }yard setback-" This phrase more closely documents my understanding of the intent of the Planning Commission discussion relative to the limitation on the total number of allowable 10 foot rear yards. In addition, we will prepare an exhibit for City Council in order to better illustrate where the known 10 foot rear yard lots are ( 43, 56, 77, 1029 1191) 1491 158) and the balance of the will be illustrated as potential 10 footers. Your timely consideration in this matter is greatly appreciated and if you would like to discuss this further, please do not hesitate to call. iNest personal regards, FORREST K. HAAG cc: ' Chad Meyer 1 tORKCST K. MAAG, ASLA, I11C. LA11DSCArt AKCMITECTURC - LAND F L A N N I N G 1251 M. COAST NOWAY LAGUMA RACM, CA 92451 R (9'17) )U-!06G r.- (919) SU,906T t; F%?1@r0KK[STKhAAGAUJUOM 1"1 MBM ASLA 10-25-01 13:21 RECEIVED FROM:949 375 9067 P.01 T a 0 4hf 4 4 a" COUNCIL/RDA MEETING DATE: November 6, 2001 Continued Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-418, and a Request to Change the Zoning Designation to Low Density Residential and the General Plan Designation to Low Density Residential Within the Sphere of Influence of the City of La Quinta for Subsequent Annexation for Approximately 240 Acres, Bounded on the North by Avenue 52, on the East by Monroe Street, on the South by Avenue 53, and East of the Existing City Limits Applicant: NRI, La Quinta Limited Partnership RECOMMENDATION: Continue the Public Hearing to November 20, 2001. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: _17� Staff has prepared additional environmental documentation for the project. The matter has been re -advertised for the City Council meeting of November 20, 2001, with the new information. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing to November 20, 2001; or 2. Do not continue the Public Hearing; or G:\WPDOCS\CC Stf Rpts\ccjhCCDesCont.wpd 407 3. Provide staff with alternative direction. Respectfully submitted, rry He than immutfity Development Director Approved for submission by: Thomas P. Genovese, City Manager 408 G:\WPDOCS\CC Stf Rpts\ccjhCCDesCont.wpd T 0 0 4hf 4 4 a" COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE: Public Hearing to Certify Environmental Assessment 2001-438, and Review of the Development of an 18.07 Acre Community Park Site with Various Size Lighted Soccer Fields, Two Lighted Baseball Fields, Concession Stand, Restrooms, Tot Lot, Skate Park, Picnic Areas with Barbeques and Shade Structures RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council Certifying Environmental Assessment 2001- 438 subject to the Mitigation Program for CEQA Compliance; Adopt a Resolution of the City Council approving Capital Improvement Project 2001- 694, subject to the recommended conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Community Park property is located on the north side of Westward Ho Drive and the east side of Adams Street (Attachment 1). The Redevelopment Agency purchased the 18.66 acre site on June 1, 1990 for a community park. Project History: June 1, 1990: The City of La Quinta's Redevelopment Agency purchased 18.66 acres on the northeast corner of Adams Street and Avenue 46 (renamed Westward Ho Drive) for $933,000 for the purpose of developing a community park site. October 1992: Purkiss-Rose-RSI (consultant) presented a Design Development Report on Community Park North. The name Community Park North was given to this project for identification purposes only. 409 S:\Community Services\CCReports\CIP694CommPark. wpd December 1, 1992: The City Council conducted a study session to discuss the Community Park North (park site), at which time staff recommended the design presented by Purkiss Rose-RSI be processed through the Design Review Board and Planning Commission. The Design Review Board, at their December 2, 1992 meeting, recommended approval of the park site plan to the City Council. At the December 8, 1992 Planning Commission meeting, the park site plan was reviewed by the Commission and approved as submitted. January 19, 1993: The City Council accepted and approved the Design Development Report and Master Plan for the park site. Amenities approved in the park design included lighted ball fields, a community center, a walking path, tot lot and a water fall with a stream October 5, 1999: The City Council and Redevelopment Agency approved an agreement with the Coachella Valley Water District to locate a half acre well site on the northwest corner of the park site. January 18, 2000: At the City Council meeting, it was determined the Community Park North Master Plan should be updated to reflect the needs of the community. At this meeting, it was also determined the word "North" should be removed from the name of the park. Hence, the identification label for the park from this date forward is the Community Park. February 1, 2000: The City Council authorized staff to negotiate a Professional Services Agreement with Purkiss-Rose-RSI to update the current Community Park Master Plan. March 7, 2000: The City entered into a Professional Services Agreement with Purkiss- Rose-RSI to provide the Community Park Master Plan update. June 7, 2000: The first public meeting was held on June 7, 2000 in which all residents of La Quinta were mailed a notice regarding a public meeting to be held in order to obtain input regarding the amenities the community would like to see included at the park. Approximately 350 people attended this meeting held at the La Quinta High School Gymnasium. Several amenities were requested by the public including a skate park, dog park, soccer fields, baseball fields and walking path. July 2000: The City Council appropriated $2,000,000 from the Parks and Recreation portion of the Development Impact Fees in the 2000-01 Capital Improvement Program to develop the first phase of the Community Park. The City also received notification that the City had been awarded $500,000 from the youth soccer/baseball facilities segment of the Safe Neighborhoods and Parks Bond Act (Proposition 12). These funds can be used only for the design and construction of youth soccer/baseball facilities. 410 r 0,21 SACommunity Services\CCReports\CIP694CommPark.wpd October 25, 2000: A second public meeting was held with approximately 300 people in attendance. Again, all La Quinta residents were sent a notice regarding this meeting. The amenities listed at the first meeting were repeated at the second meeting. A list of public desires and concerns from both public meetings was complied by Purkiss- Rose-RSI and is provided as Attachment 2. Concerns that were raised from residents adjacent to the park site include the affects the lights and noise from lighted soccer/baseball fields, and a request that the park site include amenities that meet the needs of several elements of the community. November 13, 2000: The Community Services Commission (Commission) reviewed the public meeting desires and concerns. From this list, the Commission provided a list of amenities the Commission would like to see at the Community Park. The minutes from the Commission's meeting are provided as Attachment 3. The Commission also recommended the following amenities be developed in addition to the Community Park site: the City to provide lights at the High School tennis courts instead of building additional courts and develop at least two pet parks: one near the Community Park and one near the Cove. December 11, 2000: From these recommendations, Steve Lang of Purkiss-Rose-RSI developed three concepts for the Commission's review. The Commission reviewed the concepts as presented by Mr. Lang. The concept accepted by the Commission is provided as Attachment 4. At the February 6, 2001 City Council meeting, the City Council provided direction to the Consultant to finalize the Community Park Master Plan with the essential elements and priority one amenities and directed staff to begin negotiations with Purkiss-Rose- RSI to provide Plans, Specifications and Engineer's Estimates. The essential elements required for the park site, independent of amenities include: street improvements on both Adams and Westward Ho, including an additional full traffic lane, shoulder, curb, gutter and sidewalk; off-street parking areas; and a restroom facility. These amenities are identified in the City's General Plan and the Parks and Recreation Master Plan. These documents are on file with the City Clerk's office. On June 5, 2001, the City Council considered an official name for the Community Park site. After some discussion, the official name for the park site was adopted as the "La Quinta Park." October 23, 2001: A public hearing was held by the Planning Commission on October 23, 2001. The Planning Commission certified the Environmental Assessment and approved Capital Improvement Project 2000-694 as provided in Attachment 5. The Planning Commission recommended one item for City Council consideration, that is the number 'of parking stalls provided at the park site. The park site has 221 regular parking stalls and 8 handicap stalls. It was recommended that a Joint Use Agreement 411 S:\Community Services\CCReports\CIP694CommPark. wpd be drawn between the City and Desert Sands Unified School District stipulating the use of the High School parking lot by park users. There are 337 regular parking stalls at the High School and 12 handicap stalls. Submitted as a mitigation measure for parking, section XV (2) has been presented, indicating that no sporting events shall occur after 5:00 p.m. when La Quinta High School has a scheduled home football game. Based upon calculations by the Consultant, using the maximum number of soccer fields multiplied by the maximum number of players, the maximum number of parking stalls needed by park users is 226. There are 229 parking stalls planned for the park site. Staggered scheduling of the planned activities at the park could minimize the need for additional parking at the school site across the street from the park. During baseball season, due to only two official fields existing at the park site, it is anticipated there will be adequate parking. By way of comparison, there are 159 parking spaces at the La Quinta Sports Complex. Staff has contacted High School Personnel regarding the use of the practice football field as parking during special events at the High School, to accommodate the overflow parking generated by these events. Currently, participants of High School special events park on the shoulder of Westward Ho along the undeveloped park site and on neighboring public streets. La Quinta High School staff reported that the practice football field is used for parking on a very limited basis, due to not wanting to impact the turf on the practice field. It was estimated by school personnel that there will be approximately 20 dates a year in which parking will have a severe impact to the area. It is anticipated that overflow High School parking will occur in the parking lot of the park. Project Proposal: General The site is 18.07 acres with the following proposed amenities: Various size lighted soccer fields Two lighted baseball fields Concession stand with restrooms Tot Lot with age appropriate play structures and swing set Picnic area with barbeques and shade structures Skate Park Walking path with exercise stations Site Design: Soccer and Baseball Fields: The park site plan is provided as Attachment 6. The site plan provides for conceptual soccer fields. The actual fields will be laid out according to need by the youth soccer organization. There will be no permanent soccer goals on the park site. All goals will be removed at the end of the day by the youth soccer organization. There are two 41 Z designated baseball fields that will have permanent backstops, dugouts, bullpens and,.. ! bleachers. +JL S:\Community Services\CCReports\CIP694Comm Park. wpd The lighting system for the sports fields will be the Musco TLC (Total Light Control) system. The TLC system allows for shields on each light fixture as well as the ability to adjust each light fixture individually. There will be 26 light poles with heights between 40 feet and 80 feet with fixtures from four to fifteen per pole, as provided in Attachment 6. The height of the poles is dictated by the amount of light needed on the field and to mitigate the spill and glare to the neighboring residents. As an example, the higher the pole, the more light with a better focused aim, thereby reducing spill from the light fixtures. The lighting system will be regulated by the Community Services Department via a computer controlled system. The youth sports organizations will submit a light schedule to the Community Services Department at the beginning of the sports season. City staff then sets the light schedule. The lights are scheduled to come on 30 minutes before dusk and are scheduled to turn off no later than 10:00 p.m. per LQMC Chapter 11.44.060 (t). There will be a manual override switch installed in the concession stand which will allow the user groups to turn off the lights should the lights not be needed as scheduled. There will be no manual switch accessible to the user groups to turn on the lights. Currently, AYSO (American Youth Soccer Organization) uses the La Quinta Sports Complex Monday through Friday 5:00-9:00 p.m. and Saturday 9:00 a.m. to 1:00 p.m. during the months of September through February. The Palm Desert/La Quinta Football League also uses the Sports Complex from September to December from 5:30-8:30 on Tuesdays and Thursdays. The LQSYA (La Quinta Sports and Youth Association) uses the La Quinta Sports Complex during the months of March to July, and during the hours of 5:00-10:00 p.m. Monday through Friday and 9:00 a.m. to 3:00 p.m. on Saturday. The City sponsored Adult Soccer League currently uses the La Quinta High School Baseball Practice field for games on Sundays from 9:00 a.m. to 3:00 p.m. The Adult Soccer League will use the regulation field at the La Quinta Park once it is completed. A mitigation measure as recommended by the Planning Commission regarding the light impact upon the surrounding neighbors has been added in section 1 (d)(3) in which no lighting shall be permitted for the northernmost three fields on Saturday and Sunday. This will eliminate night games on the northern fields on the weekends. There will be an amplified sound system at the facility. This is monitored by the Community Services Department. The user groups must apply to the Community Services Department for use of the sound system. The sound system at the La Quinta Sports Complex has been used in the past, only two days a year by LQSYA, for opening and closing day of the baseball season. The sound system has been used during daylight hours. 413 SACommunity Services\CCReports\CIP694Comm Park. wpd 1.005 Tot Lot: The Tot Lot will be designed according to the current ASTM standards with age appropriate equipment and surfacing. This will include two play structures: one for ages 2-5 and one structure for 5-12 year -olds. The swings will also be designed for age appropriateness. The Tot Lot will meet current ADA standards. Basketball Court: There will be one regulation size concrete basketball court. Barbeque Area and Shade Structures: There will be a designated area for barbeques with a hot ash urn. There will also be picnic tables and a drinking fountain in the area. Skate Park: An area has been designated for a skate park to be located on the park site in the future, as funding becomes available. Walking Path with Exercise Stations: An eight -foot wide natural color concrete broom finish walking path is located around the perimeter of the park site. At various locations along the path there will be exercise stations with self guided directional signs. Bollard type lighting is proposed for the perimeter of the park site, along the walking path. The bollards will be 38 inches tall and emit a downward circular light pattern. Concession Stand and Restrooms: The concession stand is used by the sports groups during the same period of time as the field use. The sports groups are responsible for the cleanliness of the facility. The City of La Quinta contracts with a janitorial service to clean the concession stand and restrooms on a nightly basis. The concession stand meets all Riverside County Health Department regulations and an annual health permit will be obtained. There will be one male and one female restroom facility available to the general public from 6:00 a.m. to 10:00 p.m. daily. Each restroom will have three stalls and one sink. Architecture: The proposed concession stand/restroom/office/storage facility consists of a 414 rectangular shaped, one story 18 foot high building with multiple shed style roofs. The roofs will be covered with "S" tiles. The proposed walls consist of stucco bases with S:\Community Services\CCReports\CIP694Comm Park. wpd 006 the remainder composed of slumpstone block. The office windows, proposed on the north elevation will be fixed single pane with aluminum frames and 2"X8" rough sawn wood surrounds. The concession stand portion of the proposed building, on the east elevation, will have storefront aluminum frame windows with pass-throughs. Metal roll down shutters are proposed for all windows. The proposed multi -panel doors will be of exterior grade metal. A metal roll up door is proposed on the north elevation. A proposed arcade is shown along both the east and south elevations and each will be supported by wood piers with decorative corbels. Above the north elevation arcade will be a painted tube steel grille clerestory. Exposed wood rafter tails are also proposed. The proposed concession stand area will be shaded with a metal trellis. The color of the stucco finish, slumpstone concrete and metal doors will be compatible with the surrounding architecture. Parking: There are no parking requirements provided in the Zoning Code for recreational facilities. Based upon the Consultant's professional estimate, a total of 221 parking spaces along with 8 handicap parking spaces is needed for this site. It is anticipated that during special events, additional parking will be available at the La Quinta High School parking lot located south of the park site. The parking lot will be illuminated with symmetric square shaped full cut off luminaires with an anodized aluminum specular reflector with 400 watt metal halide bulbs on 18 foot high standards. Landscaping: The proposed landscape plan shows a variety of trees surrounding the ball fields. The tree types proposed are Fern Leaf Acacia and Silk trees. The proposed parking lot tree is Mexican Palo Verde with Water Gum trees proposed in the end planters. Carrotwood trees are proposed around the playground. Crepe Myrtle are formally grouped as accent trees at the park entry. Shrubs and groundcover are proposed within the parking lot area. Public Notice: This request was advertised in the Desert Sun Newspaper on October 12, 2001 and mailed to all property owners within 500 feet around the project boundaries. To date, four letters has been received (Attachment 7). Any further comments received will be handed out at the meeting. Public Agency Review: The request was sent out for comment and none were received. 415 007 S:\Community Services\CCReports\CIP694Comm Park. wpd Architectural and Landscaping Review Committee (ALRC) Consideration: The ALRC reviewed this request at its meeting of September 5, 2001, and on a 2-0 vote, adopted Minute Motion 2001-037, recommending approval as submitted, subject to conditions, some of which have been incorporated into this review (Attachment 8). Other issues related to the park site include the utility and maintenance costs associated with the park site. The City pays for all utility costs associated with all City owned parks, including the La Quinta Sports Complex. The costs include water, telephone, gas and electricity. During Fiscal Year 2000-01, the following amounts were expended for utilities at the Sports Complex: Water: $36,000 (estimate based on other park usage) Gas: $1,000 Electricity: $30,000 Telephone: $900 (connection to Light Control System) $ 67, 900 It is anticipated that the utility costs for the park site will be comparable to the Sports Complex as both are 18 acres and contain basically the same amenities. The maintenance costs associated with the Sports Complex include the contract with Lundeen Pacific Corporation to provide landscape services, janitorial services, graffiti and vandalism costs and various items requiring maintenance in the snack bar. During Fiscal Year 2000-01, the following amounts were expended for maintenance at the La Quinta Sports Complex: Landscape Services: $82,986 Janitorial Services: $7,600 Vandalism: $1,200 Snack Bar Maintenance: $14,576 $106,362 The snack bar maintenance includes the repair of the swamp cooler, the replacement of the ice machine, repairs to various machines in the snack bar used by the youth sports groups, repairs to the golf cart used for field maintenance and brick dust for the baseball fields. At the La Quinta Sports Complex, because the City has a Joint Use Agreement with Desert Sands Unified School District (District) for the maintenance of the facility, the irrigation system is the responsibility of the District. Therefore, sprinkler heads, valves and lines are not included in the landscape services contract. At the park site, the irrigation system will be covered by the City. The cost of the irrigation system maintenance has been included in the estimated cost of landscape services. 416 C! 0 8 SACommunity Services\CCReports\CIP694CommPark.wpd The estimated total utility and maintenance costs for the park site is $174,262 per year, which will be covered by the General Fund. Findings: Given that this is a Capital Improvement Project, staff is recommending the approval of this application using the site development findings under Section 9.210.010. Therefore, all findings can be met as noted in the attached Resolution with the exception of the need to resolve the following issue regarding architecture: Architectural Design: Staff is recommending the concession stand architectural design as proposed by the consultant is appropriate for the site and compatible with the surrounding environment. Staff has attached correspondence from Crane Architectural Group (Attachment 9) describing the rationale for the proposed architectural style. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying Environmental Assessment 2001-438, subject to the Mitigation Program for CEQA Compliance; and Adopt a Resolution of the City Council approving Capital Improvement Project 2000-694, subject to the recommended conditions; or 2. Do not adopt Resolutions of the City Council Certifying Environmental Assessment 2001-438 and approving Capital Improvement Project 2001-694; or 3. Provide staff with alternative direction. Respectfully submitted, Y Dodie Horvit Community 'T r ices Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location Map 2. Community Desires and Concerns, June 7 & October 25, 2000 4 ,� 3. Community Services Commission Minutes, November 13, 2000 4. Conceptual Plan Approved by the Community Services Commission &\Community Services\CCReports\CIP694CommPark. wpd (1 n 9 5. Planning Commission Draft Minutes, October 23, 2001 6. Development Plans (City Council only) 7. Letters Received Regarding Project 8. ALRC Minutes, September 5, 2001 9. Letter From Crane Architecture Regarding Concession Building C' 1. 0 S:\Community Services\CCReports\CIP694CommPark.wpd RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-438 PREPARED FOR CAPITAL IMPROVEMENT PROJECT 2001- 694, THE LA QUINTA COMMUNITY PARK ENVIRONMENTAL ASSESSMENT 2001-438 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of November, 2001 hold a duly noticed Public Hearing to consider Environmental Assessment 2001-438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive, more particularly described as follows: APN: 604-061-006 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of October, 2001 hold a duly noticed Public Hearing to consider Environmental Assessment 2001-438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive; and WHEREAS, said Environmental Assessment has complied with the requirements of "The California Environmental Quality Act and the Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2001-438) and has determined that although the proposed Capital Improvement Project 2001-694 could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the conditions of approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certifying said Environmental Assessment: 1 . he proposed Capital Improvement Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2001-438. 4 IL 9 Oil G:\WPDOCS\CCReso-COA\CIPEA438Park.wpd Resolution 2001- Environmental Assessment 2001-438 Capital Improvement Project 2001-694 November 6, 2001 2. The proposed Capital Improvement Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed Capital Improvement Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed Capital Improvement Project will not result in impacts which are individually limited or cumulatively considerable when considering• planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. 6. The proposed Capital Improvement Project will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 8. The City Council has considered the Environmental Assessment 2001-438 and the Environmental Assessment reflects the independent judgement of the City. 9. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 4ZO G:\WPDOCS\CCReso-COA\CIPEA438Park.wpd 012 Resolution 2001- Environmental Assessment 2001-438 Capital Improvement Project 2001-694 November 6, 2001 1 . That the above recitations are true and correct and constitutes the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2001-438 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum attached hereto and on file in the Community Development Department. 3. That Environmental Assessment 2001-438 reflects the independent judgement of the City. 4. That the City Council hereby adopts the attached Mitigation Monitoring Plan. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of November, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney �? 1 City of La Quinta, California 13 G:\WPDOCS\CCReso-COA\CIPEA438Park.wpd Environmental Checklist Form 1. Project Title: Capital Improvement Project 2000-694 La Quinta Community Park 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Christine di lorio, 760-777-7125 4. Project Location: Northeast Corner of Adams Street and Westward Ho Drive 5. Project Sponsor's Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 6. General Plan Designation: Park Facilities 7. Zoning: Parks and Recreation 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Construction of park facilities on an 18.07 acre parcel located at the northeastern corner of Adams Street and Westward Ho Drive. Facilities will include a concession stand building with office space, restrooms, a tot lot, basketball court, a skate park, two baseball fields and various soccer fields. The basketball court, skate park, baseball and soccer fields are proposed to be lighted for night play. The site is currently vacant desert lands. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Low density residential, single family residential units South: Major public facilities, La Quinta High School West: Adams Street, Low density residential beyond East: Low density residential, single family residential units 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Not applicable 422 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 0 14 1 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, R 0 0 /o/vo I Date 4 2 3 015 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd Evaluation of Environmental Impacts: 1. A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2. All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4. "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8. The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance 494 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 016 I. Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials including Musco Lighting Preliminary Information Package) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X 94 X F:a km 941 4$J G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 017 IV. V. d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, Exhibit 5-1) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 5-2 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 5-2 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Master Environmental Assessment, p. 5-2 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (General Plan EIR, p. 4-77 ff.) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? ("Phase II Archaeological Investigations at Westward Ho Park," Archaeology Advisory Group, August 2000) X X X X X X X X X X 420 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd G, 18 VI. VII. c) Disturb or destroy a unique paleontological resource or site? (Lakebed Delineation Map) d) Disturb any human remains, including those interred outside of formal cemeteries? (General Plan EIR, p. 4-77 ff.) GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? (General Plan EIR, page 4-30 ff.) iii) Seismic -related ground failure, including liquefaction? (General Plan EIR, page 4-30 ff.) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan EIR, page 4-30 ff.) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan EIR, page 4-30 ff.) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, page 4-30 ff.) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) X X X X X X X X X X X X 427 019 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment p. 6-11) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (General Plan EIR, page 4-30 ff.) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR, page 4-30 ff.) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR, page 4-30 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) X X X X X X X 428 C-20 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Specific Plan Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? ("City of La Quints Community Park Noise Study," Urban Crossroads, August, 2001) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? ("City of La Quinta Community Park Noise Study," Urban Crossroads, August, 2001) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? ("City of La Quinta Community Park Noise Study," Urban Crossroads, August, 2001) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd X X �� X 9 91 X X X X 429 u2 XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, page 4-126 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, page 4-126 ff.) X M M X X X X X ►k FN X 430 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 9 j' . �' 4) V 24 c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (General Plan EIR, page 4-126 ff.) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Application Materials) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, pg 4-24 ) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4-20) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-20) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? M c c d X X X X X X X 431 uJd3 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 10 c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII EARLIER ANALYSIS. X X Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. 1' No earlier analysis were used in this review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. General Plan, City of La Quinta, 1992. City of La Quinta Municipal Code Phase II Archaeological Investigations at Westward Ho Park, Archaeological Advisory Group, August 2000. City of La Quinta Community Park Noise Study, Urban Crossroads, August 2001. Preliminary Hydrology Study, Huitt-Zollars, October 2001 Musco Lighting, LLC, Preliminary Information Package - Section A, Light Structure System 43 0-2 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 11 0 2 4 Addendum for Environmental Assessment 2001-438 I. c) & d) The proposed project is designated in the General Plan for a park facility. Such a park facility is proposed. The proposed park will include lighting for three purposes: 1. Parking lot lighting to meet City standards to illuminate the parking lot adjacent to Westward Ho Drive. This lighting will not generate any light off -site, and will not create substantial light. No significant impact is expected. 2. Lighting along the perimeter walkway in the form of bollards, which will be louvered to direct lighting downward. This lighting will not generate light off -site, and no significant impact is expected. 3. Lighting for the basketball, baseball and soccer fields, as well as lighting for the skate park. This lighting will be placed on steel poles ranging in height from 40 to 80 feet, with multiple light sources on each pole, ranging from 4 to 15 light sources. The lighting analysis performed for the proposed park demonstrates that the light generated by this type of lighting will create light levels at the surrounding properties of 2.9 foot candles upon installation'. This analysis included the potential cumulative impacts associated with lighting at the La Quinta High School, which did not contribute any readable light level at the residential properties on the northern boundary. This represents a potentially significant impact without mitigation. The sports lighting poles will range in height from 40 to 80 feet and are made of steel. The steel structure of the poles could result on a visual impact on the vistas to the south. A mitigation measure has been added to require the painting of the poles in a buff matte color, to ensure that the potential visual impact is reduced to a less than significant level. Parks are exempt from the City's lighting standard, which requires that no light spill onto adjacent properties. The following discussion addresses the potential impacts associated with the ball field lighting located along the northern property line, adjacent to single family residential lots at this location. Although exempt from the standard, however, the lighting at the park still represents a potentially significant environmental impact on neighboring residents specifically along the northern property line. In order to assess the potential impact, analysis Musco Sports Lighting, Lighting Plan, 8/17/01. G:\WPDOCS\Env Asses\CIP694EA438.wpd 1 433 025 2 3 was conducted regarding the lighting levels, the available data and the potential mitigation measures which the City may consider in evaluating the proposed project. The lighting levels represented on the lighting plan show the level of light which will occur at the adjacent property line at installation of the light fixtures. After 80 to 100 hours, the lighting level will lessen by 20%, because the bulbs lose intensity2. This lowering in intensity will reduce the light levels at the northern property line to 0.048 to 2.32 footcandles, depending on the location. (As a comparison, test were completed of light levels under street lights on Westward Ho Drive or Adams Street and resulted in a range of illumination from 2 to 4 footcandles.) Light fixtures will be shielded to limit the potential glare, and shielding will be adjusted after installation to reflect conditions on the site. The proposed park facilities will be used Monday through Sunday. It is estimated that the sports fields will be utilized 325 days per year. Night practices and games are usually on week nights and Saturday, while the Sunday usage is generally during the daylight hours. City policy restricts lighting to no later than 10 p.m.3. Lighting levels will therefore range from 0.048 to 2.32 footcandles from dusk to 10 p.m., Monday through Saturday. The level of activity, and the number of fields being used, will vary based on the organization. In order to further mitigate the potential impacts, the following measures shall be implemented. 1. All field lighting fixtures shall be on individual on/off and City operated timer controls. 2. Fields shall be lit only if in use. Lighting on fields which are not in use shall remain off. The City will inform all persons and organizations which reserve the fields that this measure is in place, and shall establish policies and penalties for persons or organizations which violate this measure. 3. All sports field lighting shall be set on automatic timer to turn off at 10 p.m., if not manually turned off prior to that time. 4. No lighting shall be permitted for the northernmost three fields on Saturday and Sundays. 5. From August through February, when soccer games and practices occur after dusk, all other soccer fields shall be utilized before the northernmost three fields are lit. Only if the other nine fields are occupied will the lighting be turned on at the northernmost three fields. Musco Lighting, Preliminary Information Package - Section A, Light Structure System. Letter from Dodie Horvitz, Community Services Director, July 11, 2001. 434. G:\WPDOCS\Env Asses\CIP694EA438.wpd 2 v 2 6 6. All sports park light poles shall be painted a neutral, matte color. 7. Upon installation of the light fixtures fine tuning of light shields will reduce light spills at the northern property line. These standards will mitigate the potential impacts of light and glare to a less than significant level. 111. c) The Coachella Valley is a non -attainment area for PM 10 (particulate matter of 10 microns or smaller). The construction of the proposed project has the potential to generate dust, which could contribute to the PM 10 problem in the area. In order to control PM 10, the City has imposed standards and requirements on development to control dust. These impacts can be mitigated by the mitigation measures below: 1. No earth moving activity shall be undertaken without the review and approval of a PM 10 Management Plan. 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 3. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 4. Construction personnel shall be informed of ride sharing and transit opportunities. 5. Cut and fill quantities will be balanced on site. 6. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Pad sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 435 G:\WPDOCS\Env Asses\CIP694EA438.wpd 3 0 2 7 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 11. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. 13. Bicycle racks and/or other mandated alternative transportation provisions shall be included in project design, in conformance with City ordinances in effect at the time of development. With the implementation of these mitigation measures, the impacts to air quality from buildout of the park will not be significant. IV. a) The park site has been impacted by construction on adjacent properties, and has been previously graded. Further, the site is isolated by surrounding development. The park occurs within the mitigation fee area for the Coachella Valley Fringe -toed Lizard Habitat Conservation Plan (HCP). The City shall pay the required fees for purchase of off -site habitat, as required in the HCP. This will reduce impacts to the species to a less than significant level. V. b) A cultural resource survey and resource recovery were conducted for the subject property4. The field work consisted of 32 backhoe trenches and 12 test units. Five recorded sites which had been identified were tested, and considerable material recovered. The study concluded that the resource recovery effort, and the monitoring undertaken during grading of the property, had mitigated potential impacts to cultural resources to a less than significant level. VI. a) i) & ii) The proposed park lies in a Zone IV groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. The site is not subject to liquefactions. Structures on the site, including the bathrooms, offices and lighting standards, will be required to meet the City's standards for construction, which include Uniform Building Code requirements for seismic zones. The City Engineer will require the preparation 4 5 "Phase II Archaeological Investigations at Westward Ho Park," Archaeology Advisory Group, August 2000. "Final Environmental Impact Report, City of La Quinta General Plan," 1992. 4 316 G:\WPDOCS\Env Asses\CIP694EA438.wpd 4 0 2 8 of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground failure are reduced to a less than significant level. VI. b) The subject property is subject to soil erosion due to wind. The City will implement requirements for a PM 10 management plan, which will control this hazard (please see Air Quality, above). The soils on the property will also be examined through an on -site soil analysis required prior to issuance of grading permits. These requirements will reduce potential impacts to a less than significant level. VIII. c)-e) The City requires that all construction projects retain the 100 year 24 hour storm on -site. This will control the amount of runoff which exits the site during a storm. The proposed grading plan for the site includes the use of the northeastern -most soccer field as a retention basin. The hydrology study prepared for the site indicates that soils are adequate to support percolation, and that the retention plan will be effective 6. The park's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. The creation of areas which are mostly sod will encourage percolation of water into the soil. The design of the park includes depressions where the fields are located, to assure adequate detention of storm water. This will ensure that impacts to the City's flood control system are reduced to a less than significant level. XI. a) & c) A noise analysis was prepared for the proposed park project'. The study found that the existing noise environment at the northern property line ranges from 52.2 to 63.9 dBA Leq, and that construction and operation of the park will increase noise levels by about 2.1 dBA Leq. Short term louder noise levels will occur during games and practices at the park, but these will generally be during the less sensitive daytime hours, for short periods of time. The proposed park will also include a public address system, which is to be utilized twice every year, for the opening and closing of the season. The study found that the noise levels at the park are likely to be overshadowed by the noise emanating from traffic movements on Adams Street. 6 Short term impacts will also occur during construction of the facilities at the park. In order to mitigate construction impacts, the following mitigation measures are to be implemented: "100 Year Hydrology & Hydraulic Report for La Quinta Community Park," Huitt-Zollars, October 2001. 437 "City of La Quinta Community Park Noise Study," Urban Crossroads, August, 2001. G:\WPDOCS\Env Asses\CIP694EA438.wpd 5 1. All construction vehicles or equipment, fixed or mobile, shall be equipped with properly operating and maintained mufflers. 2. Construction activities shall comply with the City of La Quinta Municipal Code standards for construction times (Section 6.08.050) . 3. All vehicle and equipment storage, stockpiling and other similar activities on the site shall be located along the Westward Ho Drive frontage, as far away from the existing residential units as possible. The study also recommends operational mitigation measures, as follows: 1. The park should be open only from the hours of 6 a.m. to 10 p.m. 2. All other soccer fields shall be utilized before the northernmost three fields are used. 3. Use of the public address system shall be limited to two times per year, during daylight hours only. XV.a) The use of the park will generate traffic, particularly from families coming to sports practices or games. This traffic will be sporadic, and concentrated during specific time periods. During much of the day, very little traffic will enter or leave the site. In order to determine the worse case scenario for traffic generation, the highest generation factor was used (Saturday) to calculate traffic at the site. As a result park can be expected to generate up to 226 trips per day$ on busy days. This will be divided between 113 entering and 113 exiting, in short time periods when practices and games occur. Traffic levels on Westward Ho Drive are currently light, and are concentrated on activity at the High School. The activities at the High School should not conflict with activities at the park, insofar as organized sports occur during school off -hours. Potential hazards associated with the concentrated activities at the park are not expected to be significant, however, the following mitigation measure shall be implemented to ensure that traffic conflicts do not occur. 1. The Public Works Department shall monitor the traffic movements associated with the first days of organized play for baseball and soccer associations. Should hazardous conditions occur, the Department shall establish procedures and standards for traffic control at the site, and require the sports associations to provide traffic control personnel at the beginning and end of practice and/or game sessions, to ensure that safe ingress and egress occurs at the park. s 433 Institute of Transportation Engineers, "Trip Generation" 6th Edition. For land use category "County Park (412)" per acre on a Saturday. 0 �G 3 G:\WPDOCS\Env Asses\CIP694EA438.wpd 6 2. No sporting events shall occur after 5:00 p.m. on days when the La Quinta High School has a scheduled home football game. XVll.a) The proposed project will not degrade habitat, or significantly impact cultural resources. The potential impacts to biological resources, limited to Coachella Valley Fringe -toed Lizard, will be mitigated by the payment of fees, as required in the Habitat Conservation Plan. The impacts to cultural resources have been addressed through the field testing and excavation previously undertaken. XVll.b) The proposed project does not have the potential to achieve short term goals to the detriment of long term objectives. The land is planned for park facilities in the General Plan, and has been so for some time. The City had envisioned this site as a park, and is now implementing its plans. XVII. c) The proposed park's impacts have been mitigated. Analysis of the lighting for the park included the potential cumulative impacts of the high school stadium lighting, however, the lighting analysis demonstrated no light spillage along the northern property line. XVll.d) The potential impacts associated with lighting, noise and air quality, which .could have a detrimental impact on human beings, have been mitigated to a less than significant level. 439 031 G:\WPDOCS\Env Asses\CIP694EA438.wpd 7 W U Z Q J V d W U cc LL O a CD cc O Z 5O L z J W a cc cn Cl) N Q lik. O 2 2 L co >O c co V CD cn cn co .0 Q O L a� c L O U +� 0 O O d. 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C O c O c O M c O _c c O Q Q V a a a O O O c c c L L L 0 LL C7 Z c c c O a) a) W m 0 E E E i •> Z Z cv cv N cn cn cn N t W cm tm tm > c c_ C E E E •� E E E O O O m m m U U U v 06 y z c0 -0 -C � � O O L y O •• c C � C O O cu o O '_ 0 CD a) ca a) s Q O O •� =� W E N ,} c O Q Q �+- O O V c C O O O E cnc W Lu c E O > }' rn c a) L N to � U p +�= N o cvis O L ca � y > w OC � -a +� O -0 L z C Vi cn O O f •+ V m Q �• CU tea. 0LO ��> XCL Q(D U n J CL Q-0 C o -0 CL 3 443 w ch U O 0 (� CL V W a c W >- V m W _a J �C av g u, C) _ V V C O .O Q W C O 0 N O -CU > Ci U ( U (Ji cC � p� O C F— 2 LL cu y O a C7 y N c ~ 'c 'c cu cm CL o a) O +0 = a� cn rn Cu *� Q OU. W Z y +� CD mCL 0 0 V O '> CD Z Z y En O O >• W > > E E . O O O CL U 0 O N O CD U ,+ "O Z ca C > M a� U =3 s O U O U F— COc� CL y c •C Cl) 4-J t� C O + O Z O Cl)'~ C O C � 0 cu N _v >CL O U) y O W`� Q a E a)O cv -C Cu U rn °' >-0 U °' _rn to z - cu O a) C U) 4- a)+ � O i � U . = O O, N O Q Cu O y W O m O 0 S X O+ Z Lo 0 s 2 y 444 N y Q c3 C� RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT PLANS FOR AN 18.07 ACRE COMMUNITY PARK SITE LOCATED AT THE NORTHEAST CORNER OF ADAMS STREET AND WESTWARD HO DRIVE CASE NO.: CAPITAL IMPROVEMENT PROJECT 2001-694 LA QUINTA COMMUNITY PARK WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of November, 2001 hold a duly noticed Public Hearing to consider Environmental Assessment 2001-438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive, more particularly described as follows: APN: 604-061-006 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of October, 2001 hold a duly noticed Public Hearing to consider Environmental Assessment 2001-438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive; and WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2001-438) and has determined that although the proposed Capital Improvement Project 2001-694 could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the Conditions of Approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and! WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certifying said Capital Improvement Project: 1. The project, as amended, is consistent with the General Plan Park and Recreation Element because it provides reasonable accessibility for residents within its service area. 2. The project has been designed to be consistent with the Zoning Code in that it complies with development standards for setbacks, landscaping, and parking 4 4 59 standards including lighting. G:\WPDOCS\CCReso-COA\CIP703Park.wpd 037 City Council Resolution 2001- Capital Improvement Project 2000-694 November 6, 2001 3. Processing and approval of this project is in compliance with the requirements of the California Quality Act in that a Mitigated Negative Declaration has been prepared. 4. The architectural design of the concession stand is appropriate for the site and compatible with the surrounding environment. 5. The site design provides an interior circulation with pedestrian and bicycle access, pedestrian amenities and is compatible with surrounding development and quality of design prevalent in the City. 6. The landscaping design allows for extensive play fields and recreation areas for the surrounding community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Capital Improvement Project 2000- 694. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 6th day of November, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California G:\WPDOCS\CCReso-COA\CIP703Park.wpd 0 City Council Resolution 2001- Capital Improvement Project 2000-694 November 6, 2001 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 447 G:\WPDOCS\CCReso-COA\CIP703Park.wpd 0 3 9 ATTACHMENTS 040 ATTACHMENT COUNTRY CLUB DR. HOVLEY LN. E. z 0 c� z = N N Q PROJECT � FRED SITES MILES PALM DESERT Q iNTeRS�gTF �0 42ND AVE. o Q 0 cr- WARING DR. AVE. w Q U) J Z 0 w WESTWARD HO w DRIVE u- Z w D HWY 111 VICINITY MAP NOT TO SCALE ---l- INDIO LAQUINTA COMMUNITY PARK FIGURE �49 041' FFX NO. Oct. 16 20100 e5 : 52PM P2 ATTACHMENT 2 ass OVOs e =a YSI La Wmta Park Community Meeting June 7, 2000 De Skate Park (Beginner, Intermediate, Shaded, Lighted) Fet Park More Sports Fields. . .. Bike Park Community Center Teen Facilit' Baseball Fields Soccer Fields / Practice fields Lighted Fields Open Space Sensitive Limited Lighting 6 red parldng Independent Fields Plastic Play Equipment (heat concerns w/ metal) Shaded Bleachers Mist System Park Waiting Area /Planned Pick Up Area Small OuWde Stage Area Art Opportunities School/Park Co -development of Fields Remove Wall at Refi tion Basin Regrooms Concerns Duplicate Teruiis (already have tennis facility) Space for Soccer, Baseball, Pet Park Lighting Noise Safety/Security Not Teen Friendly Needs of Youth Location of Fire Station Park Hours {late games) Constriction Pump Site Shade . ilAmdeczpc Arc"14, :".urlt Re crcatlw and Tark Tlanning ao I north tlwbr Daabsv+. M NUcrton CAUnnlin 92A-52 I'AX: (71 A) 67 1-1166 ,71 e i 07 1.5050 450 �C-44w La Quinta Park Community Meeting October 253, 2000 The following are desires and concerns, in addition to those expressed at -the June•7, 2000 con mu ity meeting, regarding the proposed park as discussed at Wednesday nights cornmurvly meeting. f D it • Basketball courts • Community park with typical community park amenities. • Family Ise park • Separate hours for skaters and bikers • Tot Lot • Picnic area • Retent,ion basin wall should remain with possible access gate. Concerns • Police surveillance • Police access • Too many facilities on this site • Space for fire station and pump site not recreational use. Site was set aside for rec. use. • Last city owned parcel of this size. • Skate park and dog park can be moved to smaller sites. Protection / buffers for bordering neighbors. • Use of grant tends as soon as possible. Value of funds greater today than 8 years from now. • Soccer community is growing. Currently 95 teams with 865 players. • Existing space for soccer and baseball is not adequate. • Fire station location vs. high school access a potential problem. • Impact on east side neighbors. Need lights in order to get more use from park for soccer and baseball. • Adams st. park fulfills community needs. Fri WHAV : IT RM? 01 *07OL1 •nw YH a ATTACHMENT #3 COMMUNITY SERVICES COMMISSION MINUTES November 13, 2000 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the 76 e ng. Commissioner Henson led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Mike Davis Commissioner Michelle Henson (Vic hairperson) Commissioner Joan Rebich Commissioner St. Johns (Chai erson) STAFF PRESENT: Dodie Horvitz, Community/Services Director II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of O ober 9, 2000 B. Monthly Department R ort for September 2000 It was moved by Com ,(issioners Bechard/Rebich to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HErTEMS NG VI. BUSINES A. Community Park Public Meeting Review The Commissioners reviewed the Consultant's lists provided from the community meetings held on June 7 and October 25. The lists contain the desires of the community as well as the concerns. The Commissioners reviewed each item on the lists and after some discussion, formulated a list of amenities for the City Council's consideration. The amenities include: Skate/BMX Park Lighted Sports Fields: Soccer Baseball Concession Stand/Restrooms Playgrounds:; Tot Lot Older Child Lot Swings Picnic Area/Bar-be-ques to be reserved for Parties and Bounce Houses Walking path around perimeter of the park with a par course and bicycle lane markings Walkway from the homes north of the park to the High School 452 "Jumping Waters" amenity S:\Community Services\CSComm�ninutesCSC\CSCMIN.11-13.wpd 44 One basketball court -possibly lighted Tetherball Par Course Landscape along wall with neighbors Other amenities to be included near the Community Park: Remove wall separating retention basin and park site Grass Volleyball Court in the retention basis north of the park Amenities to be developed away from the Community Park: Light High School Tennis Courts instead of building additional courts Pet Parks: one near the Community Park and one near the Cove Staff will present this list of recommendations for City Council consideration at an upcoming City Council meeting. It was moved by Davis/Henson to direct staff to present information regarding the Community Park amenities for City Council consideration. Unanimous California Parks and Recreation Society's Conference lersome discussion, Commissioner Bechard was elected to attend the CPRS Conference in Sacramento arch 14-17, 2001. It was oved by Commissioners Henson/Rebich to approve Commissioner Bechard attend the CPRS Confere a in Sacramento on March 14-17, 2001. Unanimous. VII. CORRESP \NDENCE AND WRITTEN MATERIALS VIII. COMMISSITEMS Commissioner Rebich a nded the CVAG meeting in which the following issues were discussed: Valley Wide Massage inance Valley Wide Animal Camp s Gambling pamphlet for Teen by Gamblers Anonymous Open House for Save -a -Pet California'Tax Credit for Low Inco a Housing Valley Wide Substance Abuse Camp ' n Commissioner Rebich discussed each iss briefly. Commissioner Bechard reported that the Tiny To alloween Carnival was a lot of fun. She enjoyed helping at the event. Chairperson St. Johns read a note from Marni Kunsman r rding the need for volunteers for the Tiny Tot Turkey Trot and Breakfast with Santa event. Chairperson S15 t. i5h.ns stated that she knows of a group at the High School that will volunteer for the Turkey Trot activity. Commissioner Davis asked if it would be possible to get larger recyclin ins to use. The current bins are small and on pick up day, the papers seem to fly throughout the neighborh 453 S:\Community Services\CSComm\minutesCSC\CSCMIN.11-13.wpd u45 CD Z Z uj G ..s �..VINJ.ate CL U . J Q " CL / ♦ , LLI 13 I 1 < 5 1 I Q O O I 1 ° O O O — — — — — — — — — — —�—*� 7 \ � 04 II Q I ., I ►ID Z I cn • I I ! 1 I� l f - 1 II get t 1 I • , , I I I � 1 I -----J ---- • I 1 1 I I I l 3 --------J I I I I I �•a� ! I ! i I . R. © •I "Jw;' I �73 ~ 1 454 �r Planning Commission Minutes October 23, 2001 ROLL CALL: AYES: Commissioners Butler, Chairman Abels. NOES: None. Krona C. Envi ATTACHMENT #5 Kirk, Robbins", Tyler, and ABSENT:..None. ABSTAIN: .................................. 1. Chairman Abels opened the public hearing and asked for the staff report. Community Services Director Dodie Horvitz presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Mr. Oscar Johnson, consultant for the project, gave a presentation on the site plan. Ms. Coleen Marcum gave a presentation on the proposed lighting plan. Mr. Mark Crane, architect for the project, gave a presentation on the building architecture. 2. Chairman Abels asked if there were any questions of the applicant Commissioner Tyler asked about the number of stalls in the restrooms. Mr. Crane stated it was similar to other parks. JJ w G:\WPDOCS\PC Minutes\PC10-23-01.wpd 6 i'47 - Planning Commission Minutes October 23, 2001 5. Commissioner Tyler stated that with this size and number of soccer fields, the number of stalls is inadequate. If there is a standard he does not know why it is not applied. Community Services Director Dodie Horvitz stated the current fields have one stall in each restroom and it is adequate. >!ner Tyler asked about the type of poles to be used. Ms. .._..__..............__._. ............................... ated they are stainless steel with a concrete base. They the requirements of the athletic organizations and the be painted to blend into the surroundings. )ner Chairman Abels asked if anyone else would like to irding this project. -lay, 78-815 Wakefield Circle, stated she was unable to prior meetings regarding this project. She understands `a .1uIIILa needs the soccer fields, but the Palm Desert fields are not near residential houses and the parking is severely handicapped. Her biggest concern is that the parking is not large enough to meet the need that exists. 456 G:\WPDOCS\PC Minutes\PC10-23-01.wpd 7 4 Planning Commission Minutes October 23, 2001 11. Ms. Angie Ciota, 45-570 Sunbratk Lane, stated she cannot understand how the City could place such ahigh intensity park in the middle of a residential area. The high school is already a nuisance. The parkingis completely inadequate and the traffic will increase greatly. Put this in a cornmerial area. 12. 15. Mr. Bob Pri was the lig by the ligh Beim able longer be l lighting ant -lay, stated the reason they chose La Quinta is because rictions to keep it a quiet and dark community. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 16. Commissioner Robbins asked what the applicant to explain the exercise clusters. Mr. Johnson explained. Commissioner Robbins 457 asked why there were no conditions of approval for this project. G:\WPDOCS\PC Minutes\PC10-23-01.wpd 8 `" V 4 v Planning Commission Minutes October 23, 2001 Community Services Director Dodie Horvitz stated they are contained in the mitigation measures. Commissioner Robbins stated he lives in proximity to the tennis stadium and he does not have an impact from its light source. What he does have a problem with is the lack of parking, especially if there is a football game going on at the same time at the high school. number of r .d it was bas number of use ............................. ............. ................ ............ ............... Commissioner ke care of the I the City should be considering wh larger parks. This design has been the community, consultants, and changed, the City needs` to con developments. 18. Commissio has been r number o the need fa om stalls was on previously Based on their asked if there leakaae Ms. r.jer Butler stated that`in his opinion the lighting issue solved and the high school soon will be. With the )eople that have been drawn to this area it has created r this size Qf parka Planning is done before the homes accommodate the demand as it grows. I,� G:\WPDOCS\PC Minutes\PC10-23-01.wpd 9 Planning Commission Minutes October 23, 2001 20. Commissioner Kirk asked staff what was being approved. Staff stated the design of the landscaping and building, the Mitigated Negative Declaration constraints, the lighting and any of the other studies submitted. 21. Commissioner Tyler stated the traffic analysis was not accurate. 24. Commissioner Robbins there no longer be any Avenue 50. Staf state 25. Commissi maximum a game. practice practice is facility is built as designed will 3layed at the sports facility on i.lities would be used. o nes Kirk asked if the fields were being used at their 0, teams aye not able to come in and practice prior to Mark Vloods, La' Quinta Soccer Association, stated re divided into groups and assigned days that they can ring the week and games are scheduled for weekends. ►inner Tyler asked how many participants take part in the ....:.......................................... Ar. WIoods stated they have 947 players signed up, but spread out over the entire day and usually only 147 kids an hours time. eing no further public comment, the public participation of the project was closed and open for Commission cussion. There being no further discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-136, recommending certification of Environmental Assessment 2001-418, subject to the findings as amended: 459 G:\WPDOCS\PC Minutes\PC10-23-01.wpd 10 Planning Commission Minutes October 23, 2001 Respectfully submitted, Betty J. Sawyer, Executive Secretary 4,60 City of La Quinta, California c:\MyFiles\Backup\wp(wp).bk1 11 �� vovimne Yi NVId OH 08VNUS3M OZL6L a o 5 z InOlWO vimno Yi jo A110 uj MVd ALINnymoo viNine vi x lip p p I 1 10 Il'i pit I 251 - - - -- - - - - - - - 3NnHOIVV4 3WHONIN co 57 C%4 461 NYM inomyo VO'ViNino vi OH (18VMIS3M GZL6L vimno vi do A.Liz) mvd AuNnwwoo YiNine Yi C-4 IN liP14 P j I j q; t=fie I P 4 P 2i I IP uk p ly tit, Oil 7 lit; V M , 6,'-, f 1. 0 0 N C� 3NIIHOIVVY 462 -`- -"�'�" OH (MVMiS3M OZL6L b R eh ....�,' lS.l—aSO.i•SSl%d� L NY1d inoAY1 ViNlno Vl 30 Kuo )wYd AIINfiWWOO Y1N10O Y1 < >$ ! �, 4 ,..;YS', ;= �I-Ihlolll I'jj 3p£ e€ did it L� by fi ��E{ M � � � �yR � < p@ 4• pp aa o R - 3NIlH:D1dIN I YCI n o0 ell ; r OCi .'4��'� OOC'� COCi •K �. 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La Quinta, Ca. 92253 I am a fairly new resident to this lovely city and truley do consider it to be a gem. We purchased our home just last year and have been looking forward to the new park on Adams, as it will be directly across the street from us. While we welcome the park, we do have concerns reguarding the lighting and noise. We have seen the plans for the park and there seems a need for quite a few lights, as there are so many different areas. We are hoping and requesting, that low light standards be adheared to as well as a "curfew" and/or time limit set. My home faces the proposed park and La Quinta High School, with nothing, blocking the view or noise. When the High School has a night time function, the lights shine right into our home. You can imagine our concern at the prospect of all the additional lighting. I trust you will take this letter, as well as those of my many neighbors, into consideration before a final decision is made. Tha , Phyllis J ufor Sandi -Don Ruh 78970 BaybeM L n. La Quinta, CA 922534121 Mayor John Pena Council Member Don Adolph And City Council Dear Mayor and Council, SEP 2 0 2001 September 18, 2001 Thank you Mr. Pena and Mr. Adolph for your letters in response to ours, (regarding the QZ04-- lighting concerns at the new Adams Street Park). While we're .sure it takes considerable time to respond to all the correspondence city officials receive, responses are important and appreciated! Thank you! We did attend the June "Park Plans Meeting" and saw the well -organized and orchestrated soccer coaches and parents present their case. Along with the skate board youth, we must admit they were much better *organized than the area homeowners. You must have been very impressed because as a result of that presentation, much of your original proposal was subsequently changed. More fields, more lighting, no community center, etc. The "scientific research" news release we included in our original letter addresses the abuse of lighting in the desert and the affects it is having on the entire area. It is to that issue we ask for your very sincere consideration. Yes, youth require facilities for recreation and yes, our city should provide such. At the same time you MUST provide precise limits on the amount of lighting, the time facilities will be lighted, and much more concern (than in the recent past) to the impact excessive lighting has on neighborhoods and the entire desert area. Hopefully you will be very strong in your demands presented to Musco Lighting as well as the rules and regulations established for this venue's use. While not as vocal as other organized groups, there is a large number of constituents who are depending on you to do the right thing for our community and our entire area. We hope you will be leaders in protecting our few remaining environmental assets. Do not let La Quinta turn into just another L.A. Basin City. Do not compromise these fragile assets, for once done, they can never be recovered. We hope you take into consideration some of the suggestions in the previous letter and this one. Again, thank you for responding and for your sincere environmental considerations. Sincerely, 47 µ:.sr October 12, 2001 Community Development Dept. La Quinta City Hall 78-495 Calle Tampico La Quinta, CA 92253 RE: Capital Improvement Project 2000-703 La Quinta Community Park To whom it may concern: I live in Del Rey homes, about 2 or 3 blocks from the new park area and I would like to say that I am in favor of the new park and lighted soccer fields. I am a mother with a son and know the need for this facility. I cannot be at the meeting and just wanted to say that our household is in favor of the new park and its plans. Si cerely, Cindy M is 4ti Morris 79-065Victoria Dr. La Quinta, CA 92253 477 ,'Wanda Wise -Latta - to May Pena and Council Page 1 From: <The5Cz@aol.com> To: LQCity.lgcc(wlatta) Date: Thu, Oct 25, 2001 5:09 PM Subject: to Mayor Pena and Council We recently purchased a new home in the Marbella II development (our first home), for our family of five. I would like to start out my telling you the biggest reason for choosing this area was because we truly believe La Qunita is a gem of a city. For us it's biggest asset by far is the night sky! We love the fact that the city has chosen to keep the glare of street lights out of our residential areas which gives us front row seats to the stars! We now would like to ask you to please continue to keep your promise of night sky's, by placing the proposed 12 soccer fields and 2 baseball fields in an area zoned as commercial property (like the Hovely soccer fields) , not in a lot which is surrounded by homes on three of it's four sides. By the way the Hovely field has 355 parking stalls for only eight fields on 20 acres of land, and still leaves people searching for a place to park. The current plans show 183 stalls for 12 fields packed into only 16 acres, and is sure to lead to people parking up and down our street several nights a week. We feel the city's proposed hours of lighting (6-10pm M-Sat) is very unfair to the surrounding homes. My family will no longer be able to enjoy the sky and moon -lit mountain view that we currently have before we go to bed. Instead we will be forced to shut our windows during the cool winter nights (due to noise) and have to purchase blackout blinds for all our windows facing the lights. The set of plans (prior to the the $500,000. gift ) showed a beautiful community park that I'm sure the entire city would have enjoyed, not just the soccer community. We agree that more fields are needed our children play sports as well. All we are asking is that you please reconsider and search for a more conducive area for this high -activity park. If you are unable to honor this request and feel the need to continue with the current plans, we would like to impress upon you the need for more parking and less fields, or better yet the need for more Park and less fields. We also hope that you will reconsider changing the lighting hours to 6-8:30pm so that we may enjoy a small part of our outdoor evening, 10pm is entirely to late and most people retire long before that. Sincerely, Don and Angie Ciota 169 3 ATTACHMENT 8 Architectural & Landscape Review Committee Minutes September 5, 2001 H. Capital Improvement Project 2001-694; a request of the City for review of the building elevations and landscaping plans for the La Quinta Community Park. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt asked why staff was requesting the change in the tree type. Staff stated to bring a variety of shade trees to the area. Discussion followed regarding the different tree types. 3. Committee Member Cunningham stated the building design was choppy. Architecturally, in that section of town, all of the subdivisions are built with the red the roof, and the two schools are contemporary. This building looks like a 1972 Clerestory look which does not tie in with any of the other architecture. The maintenance will be high due to the type of use it will have. The building needs to "defend" itself against weather and use. The group storage doors should be metal and have enough color on them to last and not burn out creating more maintenance. He did not like the gable chopped off in the front. It could have a simple hipped roof to keep in style with the surrounding neighborhoods or take a more modern look. He would like to see this tie in architecturally with the City Hall or High School look. A wood trellis is absolutely wrong. - It should be metal. Maybe it could be a split -face block to keep it more natural. The roofline is wrong. A flat roof with a raised parapet would be better. The doors need to be a box steel to take the abuse. A series of vents that could be hosed from the ground would be more attractive than the proposed grill work. 4. Committee Member Bobbitt stated he concurred with Committee Member Cunningham's statements. It has a look of the '70's and will be a maintenance nightmare. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-037 recommending approval of Capital Improvement Project 2001-694, as amended: a. Revise the plan to be more compatible with the High 479 School, new school, or City Hall architecture. G:\WPDOCS\ARLC\ALRC9-5-01.wpd 6 Architectural & Landscape Review Committee Minutes September 5, 2001 b. Doors shall be made of industrial steel. C. Wood trellis shall be replaced with a metal trellis. d. Consideration should be given to using a different roof tile e. Prior to issuance of a building permit the landscape plan shall be redesigned to show another tree species that flowers during the winter months to be located along Adams Street and at the northeast corner of Westward Ho Drive and Adams Street. E. \ Site Development Permit 2001-712; a request of Michael Shovlin for `.Staples for review of building elevations and landscaping plans for a 2 ,492 square foot commercial building for the property located on the nor side of Highway 1 1 1, east of Washington Street, within the One Eleve La Quinta Shopping Center. 1. Prih ipal Planner Stan Sawa presented the information contained in t � staff report, a co of which is p copy on file in the Community Developipent Department. 2. Mr. Dave Smalley, representing Desert Cities, stated the intent was to provi continuous shade. They did recognize it will obscure the Pos l Place sign and would reduce the size so as not to obscure the Post,l Place and still provide a shaded walkway. He continued to give a presentation on the project. 3. Committee Member Ybbbitt stated he likes the use of the bougainvilleas and asked 5vhat the chainlink fence area was. Mr. Smalley stated it was a loading area. Committee Member Bobbitt stated there had been complaints from the property owners to the north regarding the rear architecture. Mr. Smally stated the existing landscaping should blocl\the view. 4. Committee Member Cunningham state\nd patible with the remainder of the Center and he had ns. 5. There being no further discussion, it wseconded by Committee Members Cunningham/ Bot Minute Motion 2001-038 recommending approval olopment Permit 2001-712, as requested. n G:\WPD0CS\AnCIALRC9-5-0l.wpd 7 G FROM : FAX NO. : Ilk, AKCRARE Rum CTURAI GROur Winnovations In Architecture RiCHARD J. CRANE, JR., AIA ARCHITECT City of La Quinta Re: Park Building at La Quinta Community Park ATTACHMENT 9 I thought it would be helpful for those reviewing these plans to have an idea of what the building would look like in three dimensions, so i did the attached quick perspective. There seem to be some concerns over the design of the building. Foar.that Teason, I thought it might also be helpful if l shared the thought process that led me to this particular design. My first two concerns were function and durability. In regards to durability, the materials we propose to use are the same as thorn we've used on park projects throughout Southern California and have proven to he durable. Replacing the wood trellis with one made of metal may be an appropriate solution give your climate but it isn't devoid of maintenance issues— it is at a location where kids most likely will congregate and its finish will be subject to chipping and the demands of continued maintenance. Functionally, it is important in a park restrovm to provide cross -ventilation and nQtural light while maintaining privacy. Clerestories are an ideal way to accomplishing these goals. Placing louver9 in the clerestory openings would eliminate much of the daylight they would othevwise provide. The nest issue I'd like to address is the overall look of the building. The direction 1 was give by city staffol)owing a prelirninmy design was to design a Spanish style building. One ekment typical of this styk is the reduction of the overall building into a series of srtmller building n=ses. This was done on this design and may be whet a member of the design review committee was referring to when he said the design was choppy. While my feelings on the matter are Subjective, I believe that the individual building elements have been arranged and proportioned so that they act together to create a greater whole. please feel free to contact me if you have any additional questions. Sincerely, pa41014� Mark T'hot ms Blurnw Architect 801 N. HARBOR BLVD., SUITE 201 • FULLERTON, CA 92832 • 7141525-0363 • FAX 710525-9826 4 8 E-MML: cronearchi@sol.com • WEB: htip:/Aaww.crsneerchbecturalgtp,com 82 r 3 £d Wdzl:S0 ZOOZ 47 '400 ON Xdd WONJ