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2001 12 18 CC9!?4* QuArcu City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, December 18, 2001 - 2:00 P.M. Beginning Res. No. 2001-161 Ord. No. 364 I. CALL TO ORDER ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION - 1. CONFERENCE WITH CITY'S LEGAL COUNSEL, PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a) REGARDING PENDING LITIGATION, CITY OF INDIO V. CITY OF LA QUINTA, RIVERSIDE COUNTY SUPERIOR COURT, INDIO BRANCH, CASE NO. 025560. 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED ON THE WEST SIDE OF WASHINGTON STREET NORTH OF AVENUE 48 (APN: 643-090-024). PROPERTY OWNER/NEGOTIATOR: SUSAN FRANCIS/LA QUINTA ARTS FOUNDATION 3. CONFERENCE WITH CITY'S LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (b) REGARDING THREATENED LITIGATION - ONE MATTER City Council Agenda Page 1 December 18, 2001 a® NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of real property, persons identified as negotiating parties do not attend the closed session. RECONVENE AT 3:00 P.M. IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS VIII. WRITTEN CORRESPONDENCE 1. LETTER FROM LA QUINTA COUNTRY CLUB IX. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF NOVEMBER 20, 2001. 2. MINUTES OF THE MEETING OF DECEMBER 4, 2001. 3. MINUTES OF THE SPECIAL JOINT PLANNING COMMISSION/CITY COUNCIL MEETING OF DECEMBER 5, 2001. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 18, 2001. 2. TRANSMITTAL OF TREASURER'S REPORT AS OF OCTOBER 31, 2001. 3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED OCTOBER 31, 2001. City Council Agenda Page 2 December 18, 2001 009 4. APPROVAL OF ANNUAL DISTRICT INFORMATION SHEETS FOR THE CITY OF LA QUINTA ASSESSMENT DISTRICT NO. 88-1, 89-2, 90-1, 92-1 AND 97-1 FOR FISCAL YEAR END JUNE 30, 2001. 5. APPROVAL OF ANNUAL CONTINUING DISCLOSURE FOR THE CITY OF LA QUINTA 2000-1 ASSESSMENT DISTRICT FOR FISCAL YEAR END JUNE 30, 2001. 6. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH TRI-STATE LAND SURVEYORS TO PROVIDE CONSTRUCTION STAKING FOR CIVIC CENTER CAMPUS IMPROVEMENTS, PROJECT NO. 97-09. 7. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH DAVID EVANS AND ASSOCIATES (DEA) TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR THE LA QUINTA CIVIC CENTER CAMPUS IMPROVEMENTS, PROJECT NO. 97-09. 8. APPROVAL OF A MAINTENANCE SERVICES AGREEMENT WITH CALIFORNIA STREET MAINTENANCE TO PROVIDE STREET SWEEPING SERVICES. 9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH JAS PACIFIC INC., FOR BUILDING INSPECTION AND PLAN REVIEW SERVICES. 10. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE TO CONSTRUCT BRIDGE RAIL ENHANCEMENTS FOR THE JEFFERSON STREET BRIDGE OVER THE ALL- AMERICAN CANAL. 11. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL DECLINING TO ESTABLISH A VETERANS PREFERENCE SYSTEM PENDING THE MEET AND CONFER PROCESS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION. 12. ADOPTION OF A RESOLUTION ACCEPTING THE DONATION OF A BELL. XI BUSINESS SESSION 1. CONSIDERATION OF THE LA QUINTA HISTORICAL MUSEUM DESIGN. A. MINUTE ORDER ACTION 2. CONSIDERATION OF A PROPOSAL BY THE RIVERSIDE COUNTY OFFICE ON AGING FOR THE SENIOR NUTRITION PROGRAM. A. MINUTE ORDER ACTION 3. CONSIDERATION OF THE CITY'S 20TH ANNIVERSARY CELEBRATION ACTIVITIES AND POSSIBLE ADDITIONAL APPROPRIATIONS. A. MINUTE ORDER ACTION 003 City Council Agenda Page 3 December 18, 2001 XII. XIIi. STUDY SESSIONS 1. DISCUSSION OF ESTABLISHING A DEDICATED SITE FOR EMPLOYERS AND DAY LABORERS. 2. DISCUSSION OF PARKING ANALYSIS FOR THE VILLAGE OF LA QUINTA. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PENA) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LA QUINTA FRIENDS OF THE LIBRARY 8. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 9. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 10. PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY (HENDERSON) 11. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 12. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 13. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 14. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 17. INVESTMENT ADVISORY BOARD MINUTES OF NOVEMBER 14, 2001 18. PLANNING COMMISSION MINUTES FOR NOVEMBER 13 AND 27, 2001 19. HISTORIC PRESERVATION COMMISSION MINUTES OF OCTOBER 18, 2001. 20. ARCHITECTURE & LANDSCAPE REVIEW COMMITTEE MINUTES OF NOVEMBER 7, 2001. DEPARTMENT REPORTS 1. CITY MANAGER A. GRANT UPDATE B. REPORT ON DOWNTOWN BUSINESS DISTRICT 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR NOVEMBER, 2001 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR NOVEMBER, 2001 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR NOVEMBER, 2001 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY REPORT FOR NOVEMBER, 2001 9. POLICE CHIEF A. MONTHLY REPORT FOR NOVEMBER, 2001 10. FIRE CHIEF 00 City Council Agenda Page 4 December 18, 2001 XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING THE VILLAGE FAIRE. (SNIFF) 2. DISCUSSION OF A PROGRAM FOR THE PROPER DISPOSAL OF AMERICAN FLAGS. (HENDERSON) RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS 1. PRESENTATION OF ADAMS ELEMENTARY SCHOOL ART AWARDS XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. 1 . (Continued) PUBLIC HEARING TO CERTIFY ENVIRONMENTAL ASSESSMENT 2001-438, AND REVIEW OF THE DEVELOPMENT OF AN 18.07-ACRE COMMUNITY PARK SITE WITH VARIOUS SIZE LIGHTED SOCCER FIELDS, TWO LIGHTED BASEBALL FIELDS, CONCESSION STAND, RESTROOMS, TOT LOT, SKATE PARK, PICNIC AREAS WITH BARBEQUES, AND SHADE STRUCTURES. A. RESOLUTION ACTION 2. (Continued) PUBLIC HEARING TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR EA 2001-418, GENERAL PLAN AMENDMENT 2001-100 TO CHANGE THE LAND USE DESIGNATION AND ZONING DESIGNATION TO LOW DENSITY RESIDENTIAL WITHIN THE CITY OF LA QUINTA SPHERE OF INFLUENCE FOR SUBSEQUENT ANNEXATION OF APPROXIMATELY 200 ACRES, BOUNDED ON THE NORTH BY AVENUE 52, EAST BY MONROE STREET, SOUTH BY AVENUE 53 AND EAST OF EXISTING CITY LIMITS. APPLICANT NRI, LQ LIMITED PARTNERSHIP A. RESOLUTION ACTION B. TAKE UP ORDINANCE C. WAIVE FURTHER READING AND INTRODUCE ORDINANCE A REQUEST TO CONTINUE THIS PUBLIC HEARING HAS BEEN SUBMITTED. City Council Agenda Page 5 December 18, 2001 3. PUBLIC HEARING TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-435, AND APPROVAL OF TENTATIVE TRACT 30331 TO CREATE A SEVEN (7) SINGLE FAMILY AND OTHER MISCELLANEOUS LOT SUBDIVISION ON 5.1 ACRES LOCATED ON THE NORTH SIDE OF AVENUE 50, 1 /4 MILE WEST OF JEFFERSON STREET. APPLICANT SANTA PROPERTIES AND DEVELOPMENT LLC A. RESOLUTION ACTION 4. PUBLIC HEARING TO CONSIDER ADOPTING PROPOSALS AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FY 2002-2003. A. RESOLUTION ACTION XIX. ADJOURNMENT - Adjourn to the regularly scheduled City Council Meeting, commencing with closed session at 2:00 P.M. and open session at 3:00 p.m., Thursday, January 3, 2002, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. 006 City Council Agenda Page 6 December 18, 2001 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of December 18, 2001, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday December 14, 2001. DATED: December 14, 2001 JUN REEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777-7025. A one (1) week notice is required. If background material is to be presented to the City Council, during a City Council Meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session for distribution. 00 City Council Agenda Page 7 December 18, 2001 kA C COUNTRY CLUB November 29, 2001 Mr. Tom Genovese, City Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Mr. Genovese: WRITTEN CORRESPONDENCE ITEM: Post Office Box 99 / 77-750 Avenue 50 La Quinta, California 92253 — 750-564-4151 / Fax 564-6396 La Quinta Country Club would like to enlist the City's support in a beautification project on Eisenhower Drive along La Quinta Country Club's property line. In the early 1980's, oleander bushes were planted along the outside of a block wall that has served both as a security fence and a sound barrier. Unfortunately, our valley has become home to the "Leafhopper". This parasite has recently attacked and killed over half of the oleanders along the Eisenhower wall and is starting to infest the bushes along 50th Avenue. The dying oleanders present an unsightly picture to passers by. This is not in keeping with the image that both the city of La Quinta and the La Quinta Country Club wish to project. In 1993, the City of La Quinta began several street projects in our area. The city expanded Eisenhower Drive and provided storm drains, gutters, and an attractive median strip. This project improved the appearance of the street as well as our boundary landscaping - until the Leafhopper arrived. Although the Club has continued to maintain the oleander bushes, we assume they are planted in the public right of way that was established to complete the expansion of Eisenhower. Replacing the oleanders with more modern and appropriate landscaping is not the only problem we face. Contractors have advised us that the block wall will be damaged beyond repair when the oleanders are removed by the roots, as they should be. Both the oleanders and the wall need to be replaced. Even though the oleanders may be on public property, La Quinta Country Club proposes to share with the City the cost of replacing the wall and landscaping. The City and the Club could collaborate on the wall and landscaping design. Our Board .feels it is very important that action be taken this spring. It is in the best interest of both the club and the city to install an attractive wall with appropriate landscaping that will blend with the median strip and nearby plantings. 003 For forty-two years we have supported the city of La Quinta and watched with pleasure as it grew and prospered. We hope you will agree that this would be a mutually beneficial project. One of our Board Members, Dave Erwin, will contact you to discuss this matter further. Sincerely yours, James R. Reed, President HE COUNCIL/RDA MEETING DATE: DECEMBER 18, 2001 ITEM TITLE: Demand Register Dated December 18, 2001 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR I STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated December 18, 2001 BACKGROUND: Prepaid Warrants: 47562 - 475901 406.57 47591 - 475921 100.00 47593 - 47597) 9,123.12 47598 - 476141 11,825.66 47615 - 476201 9,835.82 47621 - 476301 545415.78 Wire Transfers) 2765033.40 P/R 7946 - 80161 100,362.87 P/R Tax Transfers} 325366.67 CITY DEMANDS Payable Warrants: 47631 - 477591 197105771.28 RDA DEMANDS $29209,531.17 FISCAL IMPLICATIONS: Demand of Cash - City $1,588,299.12 M. Falconer, Finance Director $1,588,299.12 621,232.05 $29209,531.17 11: CITY OF LA QUINTA BANK TRANSACTIONS 11/29/01 - 12/12/01 11/29/01 WIRE TRANSFER - RDA ESCROW $20,000.00 11/30/01 WIRE TRANSFER - RDA ESCROW $60,925.00 11/30/01 WIRE TRANSFER - RDA ESCROW $65,000.00 11/30/01 WIRE TRANSFER - RDA ESCROW $50,000.00 12/07/01 WIRE TRANSFER - RDA ESCROW $60,650.00 12/07/01 WIRE TRANSFER - DEFERRED COMP $5,165.80 12/07/01 WIRE TRANSFER - PERS $9,370.60 12/07/01 WIRE TRANSFER - CREDIT UNION $4,922.00 TOTAL WIRE TRANSFERS OUT $276,033.40 009 002 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:21AM 12/12/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 47631 12/12/01 &01516 CENTURY AMERICAN DEV CORP 605.89 47632 12/12/01 &01599 ANDY ALEXANDER 55.00 47633 12/12/01 &01600 JEANNE SCHMIDT 45.00 47634 12/12/01 &01601 ROSE VALENZUELA 90.00 47635 12/12/01 &01602 SUSAN CROCKETT 250.00 47636 12/12/01 &01603 PRESTWICK DEVELOPMENT 150.00 47637 12/12/01 &01604 LINDA QUINTAL 60.00 47638 12/12/01 &01605 ELAINE REEVES 15.00 47639 12/12/01 &01606 SHARON MEYERHOFF 20.00 47640 12/12/01 AAA100 AAA SEASONS 2495.00 47641 12/12/01 ACE010 ACE HARDWARE 529.62 47642 12/12/01 ACE101 RAMIRO ACEVEDO 59.25 47643 12/12/01 ACT100 ACT GIS INC 2040.00 47644 12/12/01 ADT100 ADT SECURITY SVC INC 108.21 47645 12/12/01 AIK100 PATRICIA AIKEN DBA BROKEN 525.00 47646 12/12/01 ALC050 BOB ALCALA 14.00 47647 12/12/01 ALL100 ALLIANCE SERVICE STATION 1522.78 47648 12/12/01 ALL200 ANN ALLMAN 201.60 47649 12/12/01 AME175 AMERICAN FORENSIC NURSES 20.00 47650 12/12/01 AME200 AMERIPRIDE UNIFORM SVCS 58.27 47651 12/12/01 ARC100 ARCH 899.52 47652 12/12/01 AUT030 AUTOMATED TELECOM 82.50 47653 12/12/01 BEN300 JAMES R BENYA 6200.00 47654 12/12/01 BOG100 SHARON BOGAN 252.00 47655 12/12/01 BOY075 BOYS & GIRLS CLUB OF 22500.00 47656 12/12/01 CAD010 CADET UNIFORM SUPPLY 633.24 47657 12/12/01 CAR120 CARDIO ALERT INC 1148.10 47658 12/12/01 COA071 COACHELLA VALLEY PRINTING 1022'.27 47659 12/12/01 COA075 COACHELLA VALLEY UNIFIED 345504.00 47660 12/12/01 COL020 PAT COLE 189.00 47661 12/12/01 COM015 COMPUTER U LEARNING CENTR 375.00 47662 12/12/01 CON015 CONRAD BUSINESS SVC INC 2700.00 47663 12/12/01 C00300 VALI COOPER & ASSOC INC 15432.58 47664 12/12/01 COR150 CORPORATE EXPRESS 336.34 47665 12/12/01 COS050 COSTCO BUSINESS DELIVERY 374.86 47666 12/12/01 DEP150 DEPARTMENT OF JUSTICE 35.00 47667 12/12/01 DES018 DESERT ELECTRIC SUPPLY 927.38 47668 12/12/01 DES060 DESERT SUN PUBLISHING CO 169.94 47669 12/12/01 DES065 DESERT TEMPS INC 13456.69 47670 12/12/01' DRU100 DRUMMOND AMERICAN CORP 2722.02 47671 12/12/01 ELL100 MIKE ELLIOTT 1925.70 47672 12/12/01 END051 ENDICOTT ENTERPRISES 180.71 47673 12/12/01 EXP050 EXPANETS 146.84 47674 12/12/01 EXP200 EXPRESS DETAIL 840.00 47675 12/12/01 FED010 FEDERAL EXPRESS CORP 812.81 47676 12/12/01 FIR007 FIRST AID SELECT 100.00 47677 12/12/01 FIR015 FIRST AMERICAN REAL 140.74 010 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 11:21AM 12/12/01 PAGE 2 CHECK CHECK VENDOR NUMBER DATE NO. NAME PAYMENT AMOUNT 47678 12/12/01 FIR017 FIRST CHOICE SERVICES 6.99 47679 12/12/01 FRA030 FRANKLIN COVEY 98.90 47680 12/12/01 GAR040 GARZA TURF & POWER EQUIP 80.57 47681 12/12/01 GAT015 GATEWAY BUSINESS 2697.55 47682 12/12/01 GIF100 GIFTS GALORE STORE 192.50 47683 12/12/01 GOV100 GOVERNMENT FINANCE 480.00 47684 12/12/01 GRA007 W W GRAINGER INC 479.87 47685 12/12/01 GRA010 GRANITE CONSTRUCTION CO 578570.47 47686 12/12/01 HAR010 HARRIS & ASSOCIATES 23015.00 47687 12/12/01 HEN100 HENRY'S GLASS CO 567.08 47688 12/12/01 HIG010 HIGH TECH IRRIGATION INC 396.83 47689 12/12/01 HIM100 DAVID L HIMMLER 252.00 47690 12/12/01 HIN010 HINDERLITER, DE LLAMAS 1260.15 47691 12/12/01 HOA010 HUGH HOARD INC 11490.00 47692 12/12/01 INN100 INN SUITES HOTELS 781.60 47693 12/12/01 INT017 INTERNATL ASSC PLUMBING 150.00 47694 12/12/01 JPRO10 JP REPROGRAPHICS 13.98 47695 12/12/01 KIN050 KINKO'S 54.08 47696 12/12/01 KIN100 KINER/GOODSELL ADVERTISNG 3251.55 47697 12/12/01 KIR050 RICHARD KIRKLAND 50.00 47698 12/12/01 KRI100 BRUCE KRIBBS CONSTRUCTION 5613.00 47699 12/12/01 KSL052 KSL DESERT RESORTS INC 25.00 47700 12/12/01 LAQ030 LA QUINTA CAR WASH 44.85 47701 12/12/01 LES020 JANELLE LESLIE 14.00 47702 12/12/01 LIN050 JAMES LINDSEY 69.55 47703 12/12/01 LOW100 LOWE'S COMPANIES INC 498.02 47704 12/12/01 LUN050 LUNDEEN PACIFIC CORP 42076.94 47705 12/12/01 MCDO10 MC DOWELL AWARDS 48.38 47706 12/12/01 MUN010 MUNI FINANCIAL SERV INC 100.00 47707 12/12/01 NAW010 RON NAWROCKI 2500.00 47708 12/12/01 NIC101 NICKERSON & ASSOC INC 8970.00 47709 12/12/01 OFF005 OFFICE DEPOT INC 426.40 47710 12/12/01 OLI100 OLINN MESSAGE CENTER 101.20 47711 12/12/01 OUT100 OUTDOOR SERVICES INC 100.00 47712 12/12/01 PAL010 PALM SPRINGS DESERT RESRT 115125.00 47713 12/12/01 PAR125 RACHEL PARRISH 88.20 47714 12/12/01 PER010 RONALD A PERKINS 26.48 47715 12/12/01 PIT100 NOEL PITTMAN 210.00 47716 12/12/01 PRI020 THE PRINTING PLACE 274.13 47717 12/12/01 PSI050 PSI ENVIRON GEOTECH CONS 237.00 47718 12/12/01 PUR100 PURKISS ROSE-RSI 2875.00 47719 12/12/01 RAL050 RALPHS GROCERY CO 116.31 47720 12/12/01 RAS020 RASA - ERIC NELSON 3217.50 47721 12/12/01 REG045 REGENTS OF U C 255.00 47722 12/12/01 RIV020 RIV CNTY AUDITOR-CONTROLR 434.00 47723 12/12/01 RIV100 RIVERSIDE COUNTY SHERIFFS 261371.29 47724 12/12/01 RIV110 RIVERSIDE COUNTY SHERIFFS 4305.60 47725 12/12/01 RJM100 RJM DESIGN GROUP INC 5365.80 47726 12/12/01 ROB175 H G ROBB 224.00 Oil 004 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:21AM 12/12/01 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER 47727 47728 47729 47730 47731 47732 47733 47734 47735 47736 47737 47738 47739 47740 47741 47742 47743 47744 47745 47746 47747 47748 47749 47750 47751 47752 47753 47754 47755 47756 47757 47758 47759 CHECK DATE 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 12/12/01 NO. RUT050 SCE200 SEC050 SET100 SIM050 SMAO10 SMI020 SOU007 SOU050 SUN080 TAR050 TER100 TKDO10 TOP010 TRE100 TRIO10 TRU010 TTI100 TWI050 USH100 USPO10 VER050 VID050 VIK010 WHE050 WHI010 WINO10 wis010 WO0100 XERO10 XER050 YOU100 VENDOR NAME ** AP CHECK RUN VOID ** RUTAN & TUCKER SCEPTRE SECURITY LINK/AMERITECH SETO CONSTRUCTION INC SIMPLEX TIME RECORDER CO SMART & FINAL SMITH PIPE & SUPPLY INC SOUTHWEST NETWORKS, INC SOUTHERN CALIF MUNICIPAL SUNLINE SERVICES GROUP TARGET/DAYTON'S TERRA NOVA PLANNING & T.K.D. ASSOCIATES INC TOPS'N BARRICADES INC JUAN TREVINO TRI LAKE CONSULTANTS INC TRULY NOLEN INC TTI NATIONAL INC TWIN GRAPHICS USHERWOOD & ASSOC OF CAL U S POSTMASTER FREDRICO VERDUGO VIDEO DEPOT VIKING OFFICE PRODUCTS WHEELER'S WHITE'S STEEL WINSTON TIRES WANDA P WISE-LATTA DEBBIE WOODRUFF XEROX CORPORATION XESYSTEMS INC YOUNG ENGINEERING SERVICE CHECK TOTAL PAYMENT AMOUNT 106258.52 4158.00 30.00 15067.30 214.00 202.73 749.31 2818.75 50.00 815.81 256.07 8486.02 4132.11 2442.90 150.00 42950.00 75.00 7.86 64.50 46.92 125.00 150.00 7.50 98.18 125.00 2571.50 529.54 48.38 426.37 2631.58 735.00 7773.80 11710,771.28 01 005 r-I 0 11 z Q a H 0 z N M N (`') V r N N Ln t�O r N r--1 11 r1 N U < x U H Q CQ r-i N —4 H N 4 H N r-i H N r-1 H r N r-1 H r1 N r-1 H N r-1 H r+ N .-1 H N r-1 H r N -4 H r N r-1 H r N r-1 H r N r•i H LO M .. 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NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47621 12/07/01 CAL040 CALIFORNIA VISION SERVICE 47622 12/07/01 CAL080 CA SOC MUNCIPAL FINANCE 47623 12/07/01 CAN050 CANADA LIFE ASSURANCE CO 47624 12/07/01 FRE100 JOHN FREELAND 47625 12/07/01 LAQ050 LA QUINTA CITY EMPLOYEES 47626 12/07/01 PRI050 PRINCIPAL MUTUAL 47627 12/07/01 RIV040 RIVERSIDE CNTY DEPT CHILD 47628 12/07/01 UNIO05 UNITED WAY OF THE DESERT 47629 12/07/01 UNU050 UNUM LIFE INS 47630 12/07/01 WES009 WEST COAST TRANSPORTATION CHECK TOTAL 1073.81 25.GO 539.43 150.00 403.00 49126. 74 426.50 164.00 2007.30 500.00 54,415.78 029 022 z O to 1-1 u") co m N N r F:! r-1 r-i r-1 a 0 H z O r O N U rn C7 rn rn rn rn rn m rn rn C7 -4 w E. rn rn rn rn rn rn rn rn rn C7 �C W rn rn rn m m rn rn m W a W E-H E+ H H H H H H H H H O r O M O O lD O O O O O O 00 O C' O 0 00 CO Ln O M O r W z rn 0 M r oo v r 0 �n x M r N M Ln O N m N lD O O .--1 >+ O O Ln r+ CT m V' O Un c < 2: a rt Ln .-, 0 M O O c o 0 0 O w o c 0 o 0 M o U o z r N (M w Ln p O N N l0 O O r>r 1 cx rn H >+ N 0 O FC Q a FC z H U 1 3 O W x H H H U) p W H z W z U W U W U W W z H z H Q L-4 FC U z Q a O FL z Z E-H H z H cn H .] H H 0 H z H p H a H a 0 p 0 3 0 f:t O H O 1 0 Cl) O 1 0 1 0 cn O cn O W i-+ (n H W H cZ H z H H z CO H • FF • H z H z H U H z H z z N H z N s4 r-i H a H a > a U) a Q a +1 a H a 4-1 a +) a a a O H O W O z 0 (7 0 U) O ` 7 0 to o U) 0 0 0 H O > rZ z p a p "0 in --in < 4 p •r♦ p -4 0 Ho p z U 0 z z z CQ z p z U< z p z p z a z H z H cn H w Cr W W G] x w w H H W w w � W z W W Cl) > CZ+ > w > H > cz > 0 z > (x > fZ > p > G] > I p H Kc F -4 E4 W W H > cn > U ra Ix a p a a (n W p O rC H p fx e• I O a 0 O > 1 > 00 rn r rr r w z z x M 0 0 m [Q H p H a O lD r-1 r-1 co I H z Ln M M M O p 0 co z o E, r-i a4 a z a < uo w as a 1 0 O w H rx 0 o O 0 0 0 0 0 0 0 0 w o 0 0 0 0 0 0 0 0 O Cl m 0 0 O 0 0 0 0 0 0 0 O E z Ln r r M 1-1 M r-+ Ln m M z M O M N N M M N N c'n O N lD N N N N N N N N r H z 0 .i O O O O O O O O cM D O to O O O O O O O O U") O Cl ri O O O O O O O O N U U ,� H r>r o 0 0 0 0 0 O o 0 0 0 W p z H o � o w w a U W FC U O W H H p M a a p 0 0 o w a s p x U) H a p H H H H w C/) c1' > H z H p z 0 z H 1 U FC �C z I" a w H H H w r>r a s w FC w cn H CO a a z a s w H 0 p01 OW W a U >>+ O Q z U U a w a O a W H E H a 2 x H H a 0 rtr a>r Q 0 r> cz Ix H z z W U) z U U U h a a s rx 0 0 H [" w z 0 > 0 0 0 0 0 0 0 0 Ln o rn o c• co an 0 Ln Ln Ln ;r O Ln o 0 >+ O O o -, 0 0 0 0 O 0 O U H z W O+ H h-I > r-+ p cn U H FC < oc FC x x H z z w < U U U U C14 .a a s aG : 0 3 030 023 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:28AM 12/06/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47615 12/06/01 CIR010 CIRO'S RESTORANTE 195.32 47616 12/06/01 COR015 GEOVANI CORONADO 350.00 47617 12/06/01 ECO200 ECONOMIC DEVELOPMENT AT 160.00 47618 12/06/01 IMP010 IMPERIAL IRRIGATION DIST 5722.37 47619 12/06/01 VER200 VERIZON 3308.13 47620 12/06/01 WES002 WEST COAST OPERA THEATRE 100.00 CHECK TOTAL 9,835.82 031 024 rz a O F Z 0 0 � � x N U W F V* a F Z F W z x D >+ 0 a z O W H " a O I -I > a H U) W 0 U) W w U W > I > OC7 z z E H 'z H x z GL r> w m m a I o o Cu E-H a W W O z E-H z a O U U rl N M c Ln lO r O m O W W W W W W W W W w F F F F. F F F F F P, N o O (n C' o r r Ol O N m O O 'IYr .--I OD O OD M O O Ln o o r N N r- H e o Ln 01 IIl l0 N N r M M v O M N N OD c -I M N O O r fM O M O O M O ul O W O N OD F, O F-1 a Ol Z Ln a <0 N O h-I O C4 O M CQ -+ r M Z F Z (D 0 O F H H (n o z < w F 0 U a z o w w H u a a x .4 w a O a a r o a x < a w o o �-7 F F F U U U F x x F F CL H O W O U O > > > 0 0 W O U F W F + F U) U) U) F z z F U &- ° D a 0 a o a U U U a > a a s O O .4 O z 0 H H H O F F U) O � O um as o 0 o a a a o o a o z z z U z F F F z w z 0 z >+ w G] W W G] U U U W H H z w Cu W F> -,> > W W w> a a O> a> I H F7 > a 4 a a x W U o U W W W H H a a o H co Cl) co r lO r CL n => O %-0 N N O O O 0 0 1-4 W H H H N 0) M al a a a T �+ I > > > In r Ln F O O O 0 0 0 O O O r lO r M U-) m � lfl lD O 0 0 -1 � H H H '--I 0 o (D ,--1 H ,--4 m O W O F O Lr) z o z O O I F a U) 0 W F W U 4 z a (ia H H "' Ol a a o > a 0 a 0 a o H w U] z U U F Cu W z O > o In D '-I --I O >+ O o U F a a U H H 0 w 0 U H 0 z 0 U W 0 O N O U W O'A N Ln r-1 m lO lfl lD lD r r r N N N lD lO lO Ln Ln Ln 0 0 0 E+ F F En U) U) H H H o � o z z z O O O H H H H H H a a a a a a H H H a a a H H H a a a w w w a a a � E E H H H O O O -1 4 .-A O O O a a a E H H H N N O M M O lD l0 O H r-I Ln M M M 1p lD lD V 'T M Ln LO U-) O o 0 -1 -1 -4 O O O N N N H H H a a a W W W > > > O O O O O O N N N a a a 0 O O lD u-) C' 0 H H 0 H w a F w x F w a 0 F c!] Q O U F U) W 3 N O O W 3 034' 025 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47598 12/04/01 BEA010 BEACHSIDE CAFE 47599 12/04/01 CHA075 CHAPELLIS 47600 12/04/01 CIR010 CIRO'S RESTORANTE 47601 12/04/01 DES054 DESERT SAGE 47602 12/04/01 ELRO10 EL RANCHITO 47603 12/04/01 HOM032 HOME DEPOT 47604 12/04/01 IMPO10 IMPERIAL IRRIGATION DIST 47605 12/04/01 KRI100 BRUCE KRIBBS CONSTRUCTION 47606 12/04/01 LAQ051 LA QUINTA CLIFF HOUSE 47607 12/04/01 LAQ150 LA QUINTA GRILL 47608 12/04/01 LGS100 LG'S STEAK HOUSE 47609 12/04/01 LOW101 LOWE'S HOME IMPROVEMENT 47610 12/04/01 PIZO50 PIZZA HUT 47611 12/04/01 SAN007 SANDBAR 47612 12/04/01 SHA030 SHANGRILA 47613 12/04/01 VER200 VERIZON 47614 12/04/01 WES009� WEST COAST TRANSPORTATION CHECK TOTAL 2:21PM 12/04/01 PAGE 1 PAYMENT AMOUNT 50.00 100.00 50.00 300.00 50.00 50.00 1220.75 7764.00 75.00 100.00 100.00 100.00 42.72 100.00 25.00 333.19 1365.00 11,825.66 03o' 026 z Lr) lD r OO ON O � -4 N 1-4 O H O z c O N -� W C� F < E W W 0 E W 0 E W C7 E W C7 E W C7 E W C� W C7 W C7 W C7 E W C7 £ W E a a 0 m F F F F F F F F F F E-F H N H 0 0 0 0 0 0 0 0 0 0 0 o U') r o 0 0 0 0 0 0 0 0 0 Z W E=) H z o U-) 0 0 0 Ln 0 0 0 Ln 0 Ln N r o o O 0 o 0 >+ O -+ M N r a 0 0 0 0 0 0 Un 0 o 0 0 0 0 0 0 F 0 0 Lr) H 0 0 o EH 0 0 Ln F 0 0 O F 0 0 H o 0 LO r 0 N �r F Ln r H o o H 0 o H a a a Ol a a '� r a a a oa m m m m m m m m m m cn ❑ a a U) ❑ x a Q U) ❑ a< a U) ❑ x< a U) ❑ x cn a ❑ Q rz a Q U< a a: H a cn ❑ x U) a ❑ cz a < U) ❑ cz a a cn ❑ a z O < 3 H 0 < 3 F 0 Q 3 F 0 < 3 F 0 < 3 H Q 0 3 H 0 > U) H O a W H O 3 H 0 3 E-H 0 < 3 F+ 0 rt 3 W i < H FC F rC H < EF Q F r! 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W > a a v� ❑ E w E w E w E w E w E w a w H a E w � w E w E w w w U W H ❑ a M O > I z > z w m E Q -q L Lr) H ❑ H H z O o U E ❑ H x Ln a Q z a < m w m x 1 O O 44 H x w m o o 0 0 0 0 0 0 0 0 0 o 0 0 O 0 o O 0 O o 0 O o 0 O O 0 o o 0 0 0 0 0 0 E z Ln Ln in an u) N O Ln in ko Ln �.o Ln F �D l0 l0 l0 l0 lD l0 l0 l0 l0 �D 1p z O Q cr O c O c O v O c O c O N 0 r to v, O c O v O v O U < o o O o O O O o O 0 0 0 H U) z O H F �-+ ❑ H U 0 W U) z W E M 0 w z O H O4 H cn O O x W > O o z < o r-, a U)a a w m U U w a a 1 Q U OF U) W O a ono CQ U cal x 54 W E W H a z W ❑ U) �-+ W a r> cn H x O a a H a < H < H Q w O x m H < O >4 a H cn x a a w En - F x U z a w ❑ < H a x w z 1-1 ❑ z hl a H U1 U) - < a Q a O U < a Q O a w co cz w E w a U M Of OI U) w 3 a U) ❑ z w m x U h-4 U w ❑ a W O x E F-4 a m a < a i' a O a H rs. z O O W > O .--i Ln r O r+ C Ln O -4 N M O O O � Ln O in O O .-1 O O U H U H 0 < w o Q x O a r+ O U) w O a a O E O O a E .--i + x O 001 < -4 Q .- A U) U .-4 3 O 034 < U m U U ❑ w x a a a a 027 Z M l0 v [— Ln Q C4 O F Z 1-4 c O N x W E- E Q 0�0 F F F F F a a m N O O Ql O, O Z F . w z N O O C' O N M l0 �+ O (`') a O N O O Ol O O O O . 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H E� Z a x a x a x x a a a x U O Q z > a a W 3 3 3 3 3 3 3 3 3 3 3 3 U) Un w a a a a Q a Q a a a U U a x E W W W W W W W W W W W W W > H 04 C7 W H z w 0 0 0 0 0 0 0 0 0 0 0 o W a H H 0 a a a a a a a a a ,4 a a z U a z x a a a a a a, a a a a a a 0 W a w c7 z z H 0 0 E- U) hl F-i z H E• E-F W W 0 O O H w x O F-+ a Un w oU w Q a a ( 1-4 a' H I- q 0 a 0 a rz x rz H cn U 14 O U 0A4 w 0 H m W W U) Q H O FC FC Q 0 U) H Q a H M x a H H W x a a a Q rz z H a U W z z H H Z z FC x 0 a4 cn a H z O H H U) Cn a< O H U a x- w rz Q a s - U M N a< W 0 0 o U O a W W. W Of a M W z 0 H W N H U 0 0 0 Q a a m- 3 FC z 44 a N M a z w H x w a o Q U o x w H w rz o 0 O o LO 1�7 o N -1 O O r-4 O r o o O m O �4 rz a .-+ H r u) '-+ M Ln Ln o o M o o H Ln o o 0 0 x a x< con a x oa 0 m 3 Q z a a N N H w z x w H x W .a 0<< 0 O x< w E H W Z 0 o t.0 O x W a w 0 0 0 W x ..4 a a a M M> H a 3�4 0 0 %,o o H z 0 0 L� o O .a N H FC 00 E-H —1 0 O '-+ 41 H H a z a o a H 0 0 lv E-F H 110 O O O O O O O O O O O O m Ln N O O H O O k.0 a z �-o 0 0 0 0 0 0 0 0 0 0 0 0-1 r r o o H Ctl a O O 0 H O u-) O O O O O O O O O M O N N d N z a' N Ln un O O Ln Lf) r O O O N O M N vT to %,O H Co H 00 . M i M (14 M r w '--i W U) - H r U 1-4 C4 H i a H W H U) H a w U) x W U) x U F O U W O t4 U W Q E- co x o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a w x Q w x U U U OWO E-4 U z O U W W W OH H x M .a z Lu a z U U O U z a FC H H H O a x m a x z z U H z z U £ H w x w w M D w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 x o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w x -it.0 %D tD�O kD�D �O �.D Ln r M M M a o Lr) Ln Lr) un u7 u7 a) Ln u) Ln Ln u") M N o o 0 z 110 �o %.D 110 tlo kD H O er c cr c c v c T c• cT v a M N M M v z o 0 o o o o o o o o 0 o o un 0 Ln un un a o -1 -1 r-4 .--i .--i .--i r--I �l -i r-+ 4 r-i -1 N N N c' 0 U ' 4 rH r-I �4 . l r-I �i �i r-+ r-i H r-+ .-1 r-I r-1 H H .1 U o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 QH -q •-, r-4 -+ ,-A r-i H , q -1 �l �i ,-i ,--4 rH ,-i .-A 0 P 029 w 1 O z O H H a H a U w 0 w U hl O z F-N —1 0 E+ z 0 O r4 00 0 0 ui a4 I W H a z (Q H � a a a U) H 4+ z O 0 O >+ U H < U %.D I'D o 10 10 O U-) LO O N N OD m O o O O O o O 0 —i N O 0 0 0 0 0 -1 r-+ O O r4 -1 a H O H 0 z 0 W 0 0 O a H O H a z H w a W x H O H o � o W • H CD.a a4 a4 E-H O z w a a Q H H cn a E+ FC U fH U O < H 0 0 W W x x U U H H z z n D 03 030 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47593 11/30/01 ATT075 AT&T WIRELESS SERVICES 47594 11/30/01 CPS100 CPSRPTC 47595 11/30/01 DIA100 DENISE DIAMOND 47596 11/30/01 IMPO10 IMPERIAL IRRIGATION DIST 47597 11/30/01 ROB150 STEVE ROBBINS CHECK TOTAL 09:42AM 11/30/01 PAGE 1 PAYMENT AMOUNT 142.18 540.00 50.00 8315.94 75.00 9, 123.12 038 031 z c Ln r+ N �0 M a o H H z O O (M � � x E E w H E E E H H aco Ew- EE- Cw+ Cw-+ N N O cm O O v O N OD H OD M O O O H 0 z H W z o 0 Lrn M D (M .-+ aT U') N �+ 0 H u) M 0 w am m o O c C. ,-A 0 0 a, o c� o o Ln Ln a c z c C7 un -A r- Q � O Ln z M H H H OD 0 H � H > > E z z cn H U E z z < W < m Q Q E Q Q z O O H a H H H U H E H a O x x 0 o a 0 > 0 0 0 W H fL fL H W H < E-H U) H U H U H U H a, a a a z a a s U a 0 a O H Q O w O < O H O z O > a a a o a o a o a Q H o z U D D z W z D z H z z z H En .a .a w 44 W H W U w z w > z0 > > > a > 1 o w w ,wa cn U U W Csa H U W t0 cr H rn H r.>r Ln O M 0 a 0 14 cn I` O Ln 0 > 1 > W U') in N v N W z z x M (M .-4 p1 H C] H D l0 l0 > O > I H z 1` 1` 0 o O O L1 N N z Ln z H H x z w < m w � a 1 0 o w H a 0 0 0 0 0 0 w �.o I'o O O O 0 0 0 0 0 D Ln Ln r m I` rn z M (M M O N O 1p l0 lD In l0 ill H z l`M M D in Ln Ln un in O O N N M �r U U H H H H r+ H o 0 0 o O o H U) U) U) H w w o U U H H z M > > O 0 a a H 0 w w E* Lr) (n U) a n c� < U] Ui z H V1 o a z I w w a H Q a a H Gq W H W W H Gq a z a s o a o 3 3 a a U) x w r> a H H a H w > a< O ks w U) z a W a o H H a W H z < r.0 U 2 H U) F+ L+ W z 0 > u-) Ln o 0 O O D r r 0 0 r u� O >+ 0 0 -4 r+ O ' + U H H H U) Q a pq < U Ft < U G] a 03 032 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:51AM 11/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47591 11/29/01 REY050 ELAINE REYNOLDS 50.00 47592 11/29/01 SHA050 ARCHIE SHARP 50.00 CHECK TOTAL 100.00 04f) 033 M O O a i w H a z (� H Q � > a w rC O a o cn z H w w z 0 > U E-H U H �C U N O O 0 0 0 0 C7 Ln z Ln z o H H � H E > E � 0 w U U) a w a co Q x r� H H a H rx O O FC H a� H O H O x o a o z 0 z H G] H w a > cn > "J H U x O O O o N N > > z z O 0 0 0 0 0 rn rn 0 0 Ln Ln r4 H Un 0 N c 0 O -1 -4 U) 0 o a z a w x cz U) w w z H H x r.0 U a rx w Q 0 0 Ln Ln CD w x a U) a H 0 E- H z w w Q H a W H 041 034 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 5:OOPM 11/28/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47562 11/28/01 ABE001 JACQUES ABELS 150.00 47563 11/28/01 BOB100 BILL BOBBITT 50.00 47564 11/28/01 BOU100 MICHELE BOUDREAU 50.00 47565 11/28/01 BUT010 RICHARD BUTLER 150.00 47566 11/28/01 CUN100 DENNIS CUNNINGHAM 50.00 47567 11/28/01 DAV010 MIKE DAVIS 50.00 47568 11/28/01 DIA100 DENISE DIAMOND 50.00 47569 11/28/01 FIL100 GIA FILICE 50.00 47570 11/28/01 IMPO10 IMPERIAL IRRIGATION DIST 2899.85 47571 11/28/01 IRWO20 BARBARA IRWIN 50.00 47572 11/28/01 KIR010 TOM KIRK 150.00 47573 11/28/01 LEW010 TOM LEWIS 50.00 47574 11/28/01 LOU100 ELSE LOUDON 50.00 47575 11/28/01 MAH100 CYRILLE P MAHFOUD 50.00 47576 11/28/01 MIT150 MICHAEL MITCHELL 50.00 47577 11/28/01 MOU100 DONALD J MOULIN 50.00 47578 11/28/01 OLA100 MILTON OLANDER 50.00 47579 11/28/01 OSBO50 LEE M OSBORNE CPA 50.00 47580 11/28/01 PUE050 MARIA L PUENTE 50.00 47581 11/28/01 REB050 JOAN REBICH 50.00 47582 11/28/01 REY050 ELAINE REYNOLDS 50.00 47583 11/28/01 ROB150 STEVE ROBBINS 75.00 47584 11/28/01 SHA040 ROSITA SHAMIS 50.00 47585 11/28/01 SHA050 ARCHIE SHARP 50.00 47586 11/28/01 STJO10 VICTORIA ST JOHNS 50.00 47587 11/28/01 TH0200 DAVID THOMS 50.00 47588 11/28/01 TYL050 ROBERT T TYLER 150.00 47589 11/28/01 VER200 VERIZON 21.72 47590 11/28/01 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 4,696.57 04 035 z Q m m 1-1 O N m r r"I r-1 N cr N M M r-1 N m cT u") M -4 r-1 O Qw F O Z OD N r-4 U U' C.'J C7 C7 C7 C7 0 C7 U 0 0 0 U' U U' CO H H H H H G] H w H w H W H W H W F W F w H W F W H a a M cf •• H Z W H z D O O O 1n O O O In O O O Ln O O O 1n O O O 1n O O O 1r) O O O 1n O O O 1n r-4 I 1n O m m r N CO -4 M m r �D c 1n I r O O O Lr) O O O Ln Y� � O S r1 r M l0 H M G r1 a a 0 0 0 0 o O o o Ln 0 0 o 1n r-1 0 H o (n J) w 0 0 0 (D Ln z H 0 o u) 0 H o U) u) w 0 0 (D 1n z F 0 o 0 1r) z F o x o < 1n 0 W m rn rn m N O o z 1n O H Z < x Z < £ E 0 E' W. 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O F H a F H a rz v a H a v z a > au a OF-4 O "0 "0 w o z o cn O Ho > 1:4 ❑ 0Y ❑ z ❑ H ❑ H ❑ ❑ fz ❑ z U z O z o z " z z z w z O z H U) W H w E W x w z w z w F W w > Cl) > E > U > < > O > cn > ❑ H O z a x H x U a w x ❑ w 1-4 H U W H H H H Q' ri H C z O O o O N O a, O W O 0 o O O 0 > I > CO N N N N Ln N w z z x rn m H ❑ F-4 0 > > > > 0 > I H z o O O O O O O ❑ z z z z 00 z H H x < z a a m w ao rz I o o r4 F z O O O 0 0 0 W o 0 0 0 0 0 cn o 0 0 0 0 0 x 2) m rn rn m Ln rn z o (D 0 o M 0 Ln Ln u-) Ln l0 Ln F z H H H H M H z O Ln O 0 Ln O O U U H H H H H H < O O 0 o O o H H H H H H M o U) o Ln a FC z x O h rz w F x 0 I a CL a a H U a > F F-I a w H a z m H x w < H o x E+ H z cn Q a: a+ < O a Q x U a E+ U H H > a W ca O H (z w w al o Cl) z F Ls+ w < > C] fz > CL' z 0 > o Ln 0 H 0 O 0 Lr) 0 O 0 Ln a o a ao n 4. U F-A < x > 3 038 A/P - AP6002 CHECKS TO BE VOIDED 08:35AM 11/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 47585 DEF 11/28/01 50.00 SHA050 ARCHIE SHARP TOTAL VOIDED 50.00 INVOICE DESCRIPTION HISTORICAL PRESERVATION COMM n 4 P 039 A/P - AP6002 CHECKS TO BE VOIDED 08:31AM 11/29/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 47582 DEF 11/28/01 50.00 REY050 ELAINE REYNOLDS TOTAL VOIDED 50.00 INVOICE DESCRIPTION CULTURAL ARTS COMM MTNG 047 040 A/P - AP6002 CHECKS TO BE VOIDED 08:12AM 11/30/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 47568 DEF 11/28/01 50.00 DIA100 DENISE DIAMOND TOTAL VOIDED 50.00 INVOICE DESCRIPTION CULTURAL ARTS COMM MTNG n4� 041 A/P - AP6002 CHECKS TO BE VOIDED 08:13AM 11/30/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 47583 DEF 11/28/01 75.00 ROB150 STEVE ROBBINS TOTAL VOIDED 75.00 INVOICE DESCRIPTION PLANNING COMM MTNG 049 042 A/P - AP6002 CHECKS TO BE VOIDED 09:57AM 12/07/01 CITY OF LA QUINTA BANK ID: DEF PAGE. 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 47615 DEF 12/04/01 195.32 CIRO10 CIRO'S RESTORANTE TOTAL VOIDED 195.32 INVOICE DESCRIPTION CITY COUNCIL MTG DINNER 043 A/P - AP6002 CHECKS TO BE VOIDED 1:54PM 12/11/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 46327 DEF 07/30/01 605.89 &01516 CENTURY AMERICAN DEV CORP REFUND BLDG PERMIT OVERPAYMEN TOTAL VOIDED 605.89 051 044 a 0 (V 4 49&ra AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 18, 2001 ITEM TITLE: Transmittal of Treasurer's Report as of October 31, 2001 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: �-- STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated October 31, 2001 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submj$ted: John M. Falcon4r, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta �5e) T 0 4bf 4 4 aui�cru, MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for October 31, 2001 DATE: November 27, 2001 Attached is the Treasurer's Report for the month ending October 31, 2001. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash $3,302,949 (1) ($1,359,496) $1,943,453 ($1,359,496) LAIF $20,027,030 166,491 0 20,193,521 166,491 US Treasuries (2) $51,927,792 5,000,000 (4,000,000) (93,514) 52,834,278 906,486 US Gov't Agencies (2) $15,931,595 39,955 15,971,550 39,955 Commercial Paper (2) $0 0 0 Mutual Funds $10,963,902 35,432 (1 10,999,334 35,432 Total $102 153 268 1 $5 201 923 $5 359 496 $53 559 $101 942 136 $211 132 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. M. Falconer ce Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 053 obi E 7 E X N E CD O U O y c al c_ 0 O y C_ C _ E LD o Q LD C y > 2 c a B C to nE �m — U 3 c E y 0 M iLD rn U U o c U Z Z Z Z Z s'Z Z Z X w 4 � S, c 'E n � o � .- LD, w c 4 cCDC7 c c $ o vi .52 v U U ,� Q j o 0 W o o W cos c Cl)C y d > 0 C M M M tD M >. 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C d 3 Ca G O O C 0 0 7 0 X a„ >�R�w X > dO m rn0JOO" w NaLQNpw tdF-u)OW fC 0>)G wcna000� Z UZ 0 U) O r- N CO C A O 1- CD — ll I': VN 0 r- 0 N CD IT U') N 00 r- a) O N w O 0 N IT N N CA two n CO O M q N co 0 N N r- IT U) cM N CA a O O N O 0 a) LO r- O N 0 O M N M U) ti O O O O V N V)00 N N C07 N U) co �a)0 00 N CD M O M N 00 CON N O N O N N N O w 1, M N 0r- N U) — N � N O IZ N Q' O L a C a L O 0 o E w` E N N V) at+ I .0 ca � a c 0 0 Q a d w 0 0 m LL N a) L O) C cm m CNC C L U m u C U O o Z O Z y C � � L d w ° > a - A Ix w 059 iii.v9 CITY OF LA QUINTA BALANCE SHEET 10131/01 ASSETS: CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT' TOTAL TOTAL ASSETS LIABILITIES: POOLED CASH 9,494,757.46 11,723,756.20 101,745.35 21,320,259.01 LQRP INVESTMENT IN POOLED CASH 785,000.00 785.000,00 INVESTMENT T-BILUNOTES & OTHER 34,480,000.00 34,480,000,00 AUTO MALL CASH LQRP CASH 30,715.45 30,715,45 BOND REDEMPTION CASH 192,904.97 1,884.28 194,789.25 BOND RESERVE CASH BOND PROJECT CASH 44,567,814.80 547,728.64 45,115,543.44 BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH & INVESTMENT TOTAL 43,975,757.46 57,300,191.42 651,358.27 101,927,307 15 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 41,026.85 60,900.00 101,926.85 PREMIUM/DISCOUNT ON INVESTMENT (54,730.69) 69,560.30 14,829.61 LQRP-ACCOUNTS RECEIVABLE 96,831.01 96,831.01 INTEREST RECEIVABLE (35.069.02) 457,128.00 422,058.98 LOAN/NOTES RECEIVABLE 13,489,653.69 13,489,653,69 DUE FROM OTHER AGENCIES 259,634.01 259,634.01 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 2,299,096.69 CVAG ALLOWANCE (2,299,096.69) (2,299,096.69) DUE FROM OTHER GOVERNMENTS 0.37 0.37 DUE FROM OTHER FUNDS 1,040,973.94 651,038.04 1,692,011.98 DUE FROM RDA 8,497,550.20 8,497,550.20 INTEREST ADVANCE -DUE FROM RDA 3,265,434.38 3,265,434.38 ADVANCES TO OTHER FUNDS 56,483.22 56,483.22 NSF CHECKS RECEIVABLE 3,569.61 3,569.61 ACCRUED REVENUE 833.40 833.40 FIXED ASSETS 20,711,742.00 20,711,742.00 ACCUMULATED DEPRECIATION 711,534.48 711,534.48 TRAVEL ADVANCES 3,607.29 3.607.29 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 13,790,014.64 20,711,742.00 14,825,944.44 49,327,701.08 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 2,175.00 2,175.00 GENERAL FIXED ASSETS 9,988,279.05 9,988,279.05 ACCUMULATED DEPRECIATION AMOUNT AVAILABLE TO RETIRE UT DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT 951 847.65 80 866,860.97 7,750,000.00 89,568,708.62 TOTAL OTHER ASSETS 951,847.65 9,988,279.05 84,261,978.00 7,750,000.00 102,952,104,70 ACCOUNTS PAYABLE DUE TO OTHER AGENCIES DUE TO OTHER FUNDS INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS FRINGE TOED LIZARD FEES SUSPENSE DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS 57,767,947.10 20,711,742.00 951,847.65 72,126,135.86 9,988,279.05 84261,978.00 651,358.27 7,750,000.00 254,209,287.93 13,741.33 641,650.69 730,884.56 273,804.01 1,797,658.97 11,383,537.00 16,468.50 7.890.64 1,182.34 78,981.50 1,017,250.51 13,928,549.03 13.741.33 1,372,535.25 2,071,462.98 11,383,537.00 16,468.50 7,890.64 1,182.34 78,981.50 14,945,799.54 LQRP DEPOSITS 14,499.00 14,499.00 DEVELOPER DEPOSITS 877,923.34 877.923.34 MISC. DEPOSITS 439,448.65 439,448.65 AGENCY FUND DEPOSITS 1,413,794.79 1,413,794.79 TOTAL DEPOSITS 2,731,166.78 14,499.00 2.745.665.78 DEFERRED REVENUE 387,604.00 11,378,904.00 11,766,508.00 OTHER LIABILITIES TOTAL 387,604.00 11,378,904.00 11,766,508.00 COMPENSATED ABSENCES PAYABLE 373,536.65 373,536.65 DUE TO THE CITY OF LA QUINTA 578,311.00 189,725.50 768,036.50 DUE TO COUNTY OF RIVERSIDE 10,989,847.00 10,989,847.00 DUE TO C.V. UNIFIED SCHOOL DIST. 8,747,405.50 8,747,405.50 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 64,335,000.00 7,750,000.00 72,085,000.00 TOTAL LONG TERM DEBT 951,847.65 84,261,978.00 7,750,000.00 92,963,825.65 TOTAL LIABILITIES EQUITY -FUND BALANCE 4,136,021.29 53,631,925.80 20,711,742.00 951,847.65 25,321,952.03 84,261,978.00 7,750,000.00 122,421,798.97 46,804,183.83 9,988,279.05 651,358.27 131,787,488.95 TOTAL LIABILITY & EQUITY 57,767,947.09 20,711,742.00 951,847.65 72,126,135.86 9,988,279.05 84 261,978 00 651,358.27 7,750,000.00 254,209, 87.92 CASH & INVESTMENT TOTAL 101,827,307.1E PREMIUMIDISCOUNT ON INVESTMENT 14-820.61 TnTwI 1M Ad9 41R 79 btl rt U10 T 0 0 4ht 4 4 a" COUNCILIRDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditure Report for October 31, 2001 RECOMMENDATION: Receive and File December 18, 2001 BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of the October 31, 2001 Statement of Revenue and Expenditures for the City of La Quinta. espg0fully submitted: ohn M. FalcorYer, Finance Director Z-n� ed for sub is i n by:' Thomas P. Genovese City Manager Attachments: 1 . Revenue and Expenditures Report, October 31, 2001 061 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2001-10/31/2001 FUNDS BUDGET RECEIVED RECEIVED General $14,282,738.00 $3,560,938.76 24.9% Library 106,600.00 79,657.14 74.7% Gas Tax Revenue 435,318.27 193,414.72 44.4% Cmaq/lstea 287,423.00 0.00 0.0% Federal Assistance 543,825.00 0.00 0.0% Assessment District 2000-1 0.00 4,985.91 0.0% Slesf (Cops) Revenue 2,200.00 386.70 17.6% Local Law Enforcement 27,004.00 26,750.90 99.1 % Lighting & Landscaping 781,400.00 20,352.45 2.6% Quimby 16,500.00 130,284.81 789.6% Infrastructure 1,397,518.00 27,821.20 2.0% Village Parking 100.00 0.00 0.0% South Coast Air Quality 24,481.00 7,567.00 30.9% LQ Public Safety Officer 2,200.00 2,091.97 95.1 % Interest Allocation 0.00 351,880.30 0.0% Capital Improvement 49,219,225.44 4,865,697.80 9.9% Lq Norte Capital Improvement 0.00 450.90 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 363,180.00 321,472.55 88.5% Information Technology 1,000,000.00 1,004,424.75 100.4% Arts In Public Places 132,900.00 43,111.35 32.4% Transportation 307,100.00 238,379.68 77.6% Parks & Recreation 221,500.00 132,875.09 60.0% Civic Center 323,100.00 194,167.16 60.1 % Library Development 167,900.00 78,630.67 46.8% Community Center 58,600.00 35,437.36 60.5% Street Facility 10,500.00 7,535.16 71.8% Park Facility 3,200.00 1,992.25 62.3% La Quinta Financing Authority 688,130.00 488,422.38 71.0% RDA Project Area No. 1 77,568,366.00 58,155,391.69 75.0% RDA Project Area No. 2 9,434,622.00 270,869.59 2.9% Total $157,416,630.71 $70,244,990.24 44.6% 0 6a 063 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/2001-10/31/2001 FUNDs BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $14,832,919.27 $4,081,810.80 $51,358.27 $10,699,750.20 27.5% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 594,378.00 140,533.32 0.00 453,844.68 23.6% Cmaq/Istea 287,423.00 0.00 0.00 287,423.00 0.0% Federal Assistance 166,638.99 0.00 0.00 166,638.99 0.0% Proposed Assessment District 682,553.47 247,542.46 0.00 435,011.01 36.3% Slesf (Cops) Revenue 0.00 0.00 0.00 0.00 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Lighting & Landscaping 781,400.00 260,466.68 0.00 520,933.32 33.3% Quimby 317,381.29 88,729.07 0.00 228,652.22 28.0% Infrastructure 4,361,123.97 113,313.59 0.00 4,247,810.38 2.6% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 0.00 2,384.75 0.00 (2,384.75) 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 49,219,226.15 4,865,697.80 5,750.00 44,347,778.35 9.9% Lq Norte Capital Improvement 0.00 4,176.20 0.00 (4,176.20) 0.0% Urban Forestry 0.00 0.00 0.00 0.00 0.0% Equipment Replacement 380,209.00 49,475.58 26,197.42 304,536.00 13.0% Arts In Public Places 689,515.71 8,335.00 0.00 681,180.71 1.2% Transportation 2,809,819.03 (14,971.33) 0.00 2,824,790.36 -0.5% Parks & Recreation 2,060,000.00 0.00 0.00 2,060,000.00 0.0% Civic Center 204,660.00 68,220.00 0.00 136,440.00 33.3% Library Development 623,324.00 4,547.50 0.00 618,776.50 0.7% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Information Technology 476,372.00 105,754.55 31,211.66 339,405.79 22.2% La Quinta Financing Authority 1,209,498.78 483,182.50 0.00 726,316.28 39.9% RDA Project Area No. 1 47,190,248.46 26,869,321.73 6,400.00 20,314,526.73 56.9% RDA Project Area No. 2 15,034,053.44 2,686,320.20 0.00 12,347,733.24 17.9% Total $141,918,851.71 $40,064,840.40 $120,917.35 $101,733,093.96 28.2% 063 0.v4 07/01 /2001-1013112001 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 14,540.03 506,059.97 2.790% 450,600.00 34,934.67 415,665.33 7.750% 380,000.00 107,190.59 272,809.41 28.210% 3,217,500.00 878,211.38 2,339,288.62 27.290% 3,595,000.00 322,138.98 3,272,861.02 8.960% 537,500.00 26,599.15 510,900.85 4.950% 8,701,200.00 1,383,614.80 7,317,585.20 15.900% 152,000.00 52,675.10 99,324.90 34.650% 12,400.00 3,958.75 8,441.25 31.930% 412,500.00 410,731.10 1,768.90 99.570% 89,400.00 68,702.43 20,697.57 76.850% 68,000.00 70,901.15 (2,901.15) 104.270% 37,000.00 38,141.22 (1,141.22) 103.080% 48,300.00 14,872.86 33,427.14 30.790% 819,600.00 659,982.61 159,617.39 80.520% 2,150.00 301.40 1,848.60 14.020% 157,825.00 48,451.77 109,373.23 30.700% 357,950.00 272,620.78 85,329.22 76.160% 222,000.00 89,038.11 132,961.89 40.110% 468,550.00 233,404.24 235,145.76 49.810% 1,208,475.00 643,816.30 564,658.70 53.280% 1,257,600.00 349,057.24 908,542.76 27.760% 50,300.00 11,334.32 38,965.68 22.530% 25,000.00 13,924.15 11,075.85 55.700% 5,000.00 2,840.54 2,159.46 56.810% 159,900.00 50,920.14 108,979.86 31.840% 134,105.00 38,105.00 96,000.00 28.410% 126,700.00 32,309.17 94,390.83 25.500% 11758,605.00 498,490.56 1,260,114.44 28.350% 1,585,600.00 368,966.84 1,216,633.16 23.270% 27,700.00 6,075.91 21,624.09 21.930% 0.00 (8.26) 8.26 0.000% 27,700.00 6,067.65 21,632.35 21.900% 181,558.00 0.00 181,558.00 0.000% 14,282,738.00 3,560,938.76 10 721,799.24 24.930% 06 �v5 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 Interest Assessment Bond Proceeds Prepayments -sewer assessments Transfer in TOTAL ASSESSMENT DISTRICT SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 75,000.00 75,000.00 0.00 100.000% 31,600.00 4,657.14 26,942.86 14.740% 106,600.00 79,657.14 26,942.86 74.730% 135,600.00 57,260.58 78,339.42 42.230% 98,200.00 39,174.00 59,026.00 39.890% 175,100.00 74,699.87 100,400.13 42.660% 5,000.00 6,000.00 (1,000.00) 120.000% 13,718.27 13,718.27 0.00 100.000% 7,700.00 2,562.00 5,138.00 33.270% 435,318.27 193,414.72 241,903.55 44.430% 287,423.00 0.00 287,423.00 0.000% 0.00 0.00 0.000% 287,423.00 0.00 287,423.00 0.000% 543,825.00 0.00 543,825.00 0.000% 0.00 0.00 0.000% 543,825.00 0.00 543,825.00 0.000% 4,985.91 (4,985.91) 0.000% 0.00 0.00 0.000% 0.00 0.00 0.000% 0.00 0.00 0.000% 0.00 4,985.91 (4,985.91) 0.000% 0.00 0.00 0.000% 2,200.00 386.70 1,813.30 17.580% 2,200.00 386.70 1,813.30 17.580% 26,704.00 26,704.00 0.00 100.000% 300.00 46.90 253.10 15.630% 0.00 0.00 0.000% 27 004.00 26,750.90 253.10 99.060% 781,400.00 20,352.45 761,047.55 2.600% 0.00 0.00 0.000% 0.00 0.00 0.000% 781,400.00 20,352.45 761,047.55 2.600% 126,375.00 (126,375.00) 0.000% 16,500.00 3,909.81 12,590.19 23.700% 16,500.00 130,284.81 (113,784.81) 789.600% vU0 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 0.000% Interest 11,000.00 27,821.20 (16,821.20) 252.920% Transfer in 1,386,518.00 0.00 1,386,518.00 0.000% TOTAL INFRASTRUCTURE 1,397,518.00 27,821.20 1,369,696.80 1.990% VILLAGE PARKING REVENUE: Interest 100.00 0.00 100.00 0.000% TOTAL VILLAGE PARKING 100.00 0.00 100.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 21,881.00 7,154.27 14,726.73 32.700% Interest 2,600.00 412.73 2,187.27 15.870% TOTAL SCAQ 24,481.00 7,567.00 16,914.00 30.910% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 200.00 91.97 108.03 45.990% TOTAL LQ PUBLIC SAFETY 2,200.00 2,091.97 108.03 95.090% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 351,880.30 (351,880.30) 0.000% Transfer In 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 351,880.30 (351,880.30) 0.000% CAPITAL IMPROVEMENT FUND: CVAG 13,655,958.18 2,035,746.36 11,620,211.82 14.910% CVWD 1,709,906.00 0.00 1,709,906.00 0.000% County of Riverside 0.00 0.00 0.000% State of Ca- Office Emer. Services 0.00 0.00 0.000% JPIA 25,000.00 25,000.00 0.00 100.000% IID 0.00 0.00 0.000% DSUSD 0.00 0.00 0.00 0.000% State of California 530,600.00 0.00 530,600.00 0.000% SB300 Funding 19,365.74 0.00 19,365.74 0.000% Surface Transportation 12,000,118.00 0.00 12,000,118.00 0.000% SB821-Bicycle Path Grant 93,175.00 0.00 93,175.00 0.000% APP Contribution 0.00 0.00 0.000% Developer Agreement Funding 182,142.84 59,149.77 122,993.07 32.470% Transfers in From Other Funds 21,002,959.68 2,745,801.67 18,257,158.01 13.070% TOTAL CIP REVENUE 49,219,225.44 4,865,697.80 44,353,527.64 9.890% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0.00 0.00 0.000% Bond Proceeds 0.00 0.00 0.000% Interest 450.90 (450.90) 0.000% TOTAL LQ NORTE CIP 0.00 450.90 (450.90) 0.000% URBAN FORESTRY Grant Revenue 11,000.00 0.00 11,000.00 0.000% Interest 0.00 0.00 0.000% TOTAL URBAN FORESTRY 11,000.00 0.00 11,000.00 0.000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Interest Transfers In TOTAL INFORMATION TECHNOLOGY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Interest TOTAL ARTS IN PUBLIC PLACES TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER REMAINING % BUDGET RECEIVED BUDGET RECEIVED 304,980.00 304,982.00 (2.00) 100.000% 0.00 0.00 0.000% ' 58,200.00 16,490.55 41,709.45 28.330% 0.00 0.00 0.000% 363,180.00 321,472.55 41,707.45 88.520% 0.00 0.00 0.000% 0.00 0.00 0.000% 4,424.75 (4,424.75) 0.000% 1,000,000.00 1,000,000.00 0.00 100.000% 1,000,000.00 1,004,424.75 (4,424.75) 100.440% 111,300.00 37,892.19 73,407.81 34.050% 0.00 0.00 0.000% 21,600.00 5,219.16 16,380.84 24.160% 132,900.00 43,111.35 89 788.65 32.440% 284,000.00 212,209.45 71,790.55 74.720% 23,100.00 26,170.23 (3,070.23) 113.290% 0.00 0.00 0.000% 307,100.00 238,379.68 68,720.32 77.620% 201,000.00 124,948.00 76,052.00 62.160% 20,500.00 7,927.09 12,572.91 38.670% 0.00 0.00 0.000% 221,500.00 132,875.09 88,624.91 59.990% 284,500.00 184,825.79 99,674.21 64.970% 38,600.00 9,341.37 29,258.63 24.200% 0.00 0.00 0.000% 323,100.00 194,167.16 128,932.84 60.100% 150,000.00 73,597.00 76,403.00 49.060% 17,900.00 5,033.67 12,866.33 28.120% 0.00 0.00 0.000% 167,900.00 78,630.67 89,269.33 46.830% 53,500.00 33,329.00 20,171.00 62.300% 5,100.00 2,108.36 2,991.64 41.340% 58 600.00 35 437.36 23,162.64 60.470% ,06 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 9,500.00 7,068.37 2,431.63 74.400% 1,000.00 466.79 533.21 46.680% 10,500.00 7,535.16 2,964.84 71.760% 3,000.00 1,869.00 1,131.00 62.300% 200.00 123.25 76.75 61.630% 3,200.00 1,992.25 1,207.75 62.260% 063 :, 9 07/01 /2001 -10/31 /2001 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 582,800.00 135,731.02 0.00 447,068.98 23.3% CITY MANAGER'S OFFICE 610,799.22 158,885.20 483.75 451,430.27 26.0% ECONOMIC DEVELOPMENT 910,000.00 224,909.44 0.00 685,090.56 24.7% PERSONNEURISK MGT 572,872.00 331,441.02 0.00 241,430.98 57.9% TOTAL GENERAL GOVERNMENT 2,676,471.22 850,966.68 483.75 1,825,020.79 31.8% FINANCE : FISCAL SERVICES 540,811.44 183,680.98 0.00 357,130.46 34.0% CENTRAL SERVICES 311,205.00 88,214.10 0.00 222,990.90 28.3% TOTAL FINANCE 852,016.44 271,895.08 0.00 580,121.36 31.9% CITY CLERK 361,650.00 107,615.19 254,034.81 29.8% COMMUNITY SERVICES SENIOR CENTER 257,600.00 69,733.02 0.00 187,866.98 27.1 % PARKS & RECREATION ADMINISTRATION 797,058.00 160,928.91 0.00 636,129.09 20.2% PARKS & RECREATION PROGRAMS 90,800.00 17,330.27 0.00 73,469.73 19.1 % TOTAL COMMUNITY SERVICES 1,145,458.00 247,992.20 0.00 897,465.80 21.7% POLICE 4,036,994.00 65,087.00 39,921.50 3,931,985.50 1.6% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 179,700.00 56,453.84 0.00 123,246.16 31.4% CODE COMPLIANCE 478,484.00 133,705.82 0.00 344,778.18 27.9% ANIMAL CONTROL 166,043.00 46,006.87 0.00 120,036.13 27.7% BUILDING 618,488.00 211,889.11 0.00 406,598.89 34.3% EMERGENCY SERVICES 96,524.00 27,146.07 904.92 68,473.01 28.1 % FIRE 27,278.00 927.25 0.00 26,350.75 3.4% CIVIC CENTER BU I LDI NG-OPE RATIONS 1,088,751.00 698,105.48 1,148.10 389,497.42 64.1% TOTAL BUILDING & SAFETY 2,655,268.00 1,174,234.44 2,053.02 1,478,980.54 44.2% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 469,000.00 110,687.43 0.00 358,312.57 23.6% CURRENT PLANNING 689,807.00 181,457.02 0.00 508,349.98 26.3% TOTAL COMMUNITY DEVELOPMENT 1,158,807.00 292,144.45 0.00 866,662.55 25.2% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 250,582.30 77,931.14 1,000.00 171,651.16 31.1% DEVELOPMENT & TRAFFIC 634,668.00 266,371.23 7,900.00 360,396.77 42.0% MAINT/OPERATIONS - STREETS 1,614,886.00 210,190.44 0.00 1,404,695.56 13.0% MAINT/OPERATIONS - LTG/LANDSCAPING 1,359,699.00 364,177.11 0.00 995,521.89 26.8% CAPITAL PROJECTS 375,969.04 67,419.52 0.00 308,549.52 17.9% TOTAL PUBLIC WORKS 4,235,804.34 986,089.44 8,900.00 3,240,814.90 23.3% TRANSFERS OUT 1,698,014.27 1,121,403.30 0.00 576,610.97 66.0% GENERAL FUND REIMBURSEMENTS (3,987,564.00) (1,035,616.98) 0.00 (2,951,947,02) 26.0% NET GENERAL FUND EXPENDITURES 14,8.32,919.27 4,081,810.80 51,358.27 10,699,750.20 27.5% 069 U.® CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX REIMBURSE GENERAL FUND TRANSFER OUT REIMBURSE GE QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01 /2001 - 10131/2001 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 0.0% 421,600.00 140,533.32 0.00 281,066.68 33.3% 172,778.00 0.00 0.00 172,778.00 0.0% TOTAL GAS TAX 594,378.00 140,533.32 0.00 453,844.68 23.6% 317,381.29 88,729.07 0.00 228,652.22 28.0% 166 638.99 0.00 0.00 166 638.99 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 2,384.75 0.00 (2,384.75) 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 2,384.75 0.00 (2,384.75) 0.0% CMAQ/ISTEA TRANSFER OUT VILLAGE Parking TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS LLEBG FUND TRANSFER OUT SLESF (COPS) TRANSFER OUT 287,423.00 0.00 0.00 287,423:00 0.0% (1,892.85) 0.00 0.00 (1,892.85) 0.0% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 781,400.00 260,466.68 0.00 520,933.32 33.3% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 781 400.00 260 466.68 0.00 520 933.32 33.3% INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 4,361,123.97 113,313.59 0.00 4,247,810.38 2.6% TOTAL INFRASTRUCTURE 4,361,123.97 113 313.59 0.00 4,247,810.38 2.6% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 682,553.47 247,542.46 0.00 435,011.01 36.3% TOTAL AD 2000-1 682,553.47 247 542.46 0.00 435 011.01 36.3% 0 CITY OF LA QUINTA 07/01/2001 - 10/31/2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 2,809,819.03 (14,971.33) 0.00 2,824,790.36 -0.5% TOTAL TRANSPORTATION 2,809,819.03 (14,971.33) 0.00 2,824,790.36 -0.5% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 2,060,000.00 0.00 0.00 2,060,000.00 0.0% TOTAL PARKS & RECREATION 2,060,000.00 0.00 0.00 2,060,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 204,660.00 68,220.00 0.00 136,440.00 33.3% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 204 660.00 68 220.00 0.00 136 440.00 33.3% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 623,324.00 4,547.50 0.00 618,776.50 0.7% TOTAL LIBRARY DEVELOPMENT 623 324.00 4,547.50 0.00 618 776.50 0.7% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 48,036,522.77 4,765,032.82 5,750.00 43,265,739.95 9.9% PROJECT REIMBURSEMENTS TO GEN FUND 1,182,703.38 100,664.98 0.00 1,082,038.40 8.5% TOTAL CAPITAL IMPROVEMENT 49 219 226.15 4,865,697,80 5,750.00 44,347,778.35 9.9% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 2,000.00 1,320.00 0.00 680.00 66.0% OPERATING EXPENSES-APP 5,000.00 (785.00) 0.00 5,785.00 -15.7% ART PURCHASES 265,340.00 0.00 0.00 265,340.00 0.0% TRANSFER OUT 417,175.71 7,800.00 0.00 409,375.71 1.9% TOTAL ART IN PUBLIC PLACES 689 515.71 8,335.00 0.00 681 180.71 1.2% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 4,176.20 0.00 (4,176.20) 0.0% URBAN FORESTRY GRANT TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 476,372.00 105 754.55 31 211.66 339 405.79 22.2% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 380 209.00 49 475.58 26 197.42 304,536.00 13.0% 071 U T6 0 61 4bf 4 Qumr4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 18, 2001 ITEM TITLE: Approval of Annual District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2001 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: '4 STUDY SESSION: PUBLIC HEARING: Approve, receive and file the attached Annual District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2001. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In an effort to monitor the condition of the City-wide Assessment Districts and to report to the investment community the status of the City Assessment Districts, district information sheets have been prepared Based upon staff review of the Disclosure Information Sheets and based upon discussions with MuniFinancial who prepared the documents, adequate reserves are available to meet debt service payments for the Fiscal Year 2001 /02. 070 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve, receive and file the Annual District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2001; or 2. Do not approve, receive and file the District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 for Fiscal Year End June 30, 2001; or 3. Provide staff with alternative direction. Respectfully submitted, n M. Falconer, Finance Director Approved for submission by: 441 Thomas P. Genovese, City Manager Attachment: 1. 2000/01 District Information Sheets for the City of La Quinta Assessment District Nos. 88-1, 89-2, 90-1, 91-1, 92-1 and 97-1 c*73 11 002 ATTACHMENT 1 DISTRICT INFORMATION SHEET Assessment District No. 881, 1915 Act Improvement Bonds City of La Q uint a Page 1 of 2 Riverside County, California Bond Outstanding Principal $145,000 Status Annual Debt Service for 2001 $52,518 As of 11/24/01 Annual Debt Service for 2002 $54,638 Range of Annual Assessments for FY 2001/02 District Assessment for FY 2000/01 $89,317 (Approximate) Status Assessment for FY 2001/02 $88,719 Highest Annual Assessment per Parcel $379 Delinquency Rate for FY 2000/01 2.52% Lowest Annual Assessment per Parcel $11 Delinquencies for FY 2000/01 $2,252 Average Annual Assessment per Parcel $159 Delinquent Parcels for FY 2000/01 17 Bond Summary Original Issue Amount (Par) $855,984 Final Maturity September 2, 2004 Date of Issuance April 2,1989 Bond Call Notice 30 days Coupon Payment Dates March 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 247.0 : 1 Total Assessed Improvements $40,365,483 Total Assessed Value $53,181,716 Total Assessed Land $12,816,233 Type of Improvements Sanitary sewer system Active Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 440 79.00% 79.19% Unimproved Parcels 117 21.00% 20.81% As of 08/08/01 Total 557 100.00% 100,00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $84,425 N/A City Construction Type Fund $0 N/A Closed out As of 11/21/01 Approx. Reserve Requirement $76,031 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. o74 4 Assessment District No. 881, 1915 Act Improvement Bonds City of La Quinta Riverside County, California Page 2of2 Outstanding Tax Year 1996/97 1997/98 1998/99 1999/00 2000/01 Delinquency Delinquency Rate (Current) 0.57% 0.18% 0.33% 0.71% 2.52% Information Delinquencies (Current) $528 $167 $321 $629 $2,252 Delinquent No. of Parcels 3 1 2 6 17 As of 10/16/01 Total Assessment $93,034 $92,232 $95,943 $88,930 $89,317 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2001/02 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/08/01 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter Sutro & Co., Inc. Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien value 30:1 and Above 517 92.82% $52,944,790 $199,487 92.64% To Lien 10:1 to 29.99:1 37 6.64% $230,642 $14,216 6.60% Ratio 5:1 to 9.99:1 2 0.36% $6,281 $892 0.41% 3:1 to 4.99:1 0 0.00% $0 $0 0.00% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 1 0.18% $3 $737 0.34% Undefined 0 0.00% $0 $0 0.00% As of 08/08/01 Total 557 100.00% $53,181,716 $215,331 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 07 0 5 DISTRICT INFORMATION SHEEr Assessment District No. 89 2, 1915 Act Improvement Bonds City of La Quinta Page 1 of 2 Riverside County, California Bond Outstanding Principal $245,000 Status Annual Debt Service for 2001 $96,600 As of 11/24/01 Annual Debt Service for 2002 $96,538 Range of Annual Assessments for FY 2001/02 District Assessment for FY 2000/01 $118,570 (Approximate) Status Assessment for FY 2001/02 $116,276 Highest Annual Assessment per Parcel $444 Delinquency Rate for FY 2000/01 2.63% Lowest Annual Assessment per Parcel $13 Delinquencies for FY 2000/01 $3,124 Average Annual Assessment per Parcel $151 Delinquent Parcels for FY 2000/01 25 Bond Summary Original Issue Amount (Par) $1,153,974 Final Maturity September 2, 2004 Date of Issuance August 2, 1989 Bond Call Notice 30 days Coupon Payment Dates March 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 239.3 : 1 Total Assessed Improvements $52,677,404 Total Assessed Value $67,747,839 Total Assessed Land $15,070,435 Type of Improvements Sanitary sewer system Active Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 624 80.93% 81.14% Unimproved Parcels 147 19.07% 18.86% As of 08/08/01 Total 771 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $111,605 N/A City Construction Type Fund $0 N/A Closed out As of 11/21/01 Approx. Reserve Requirement $103,200 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 0~fib ULU Assessment District No. 89 2, 1915 Act Improvement Bonds City of La Quinta Riverside County, California Page 2 of 2 Outstanding Tax Year 1996/97 1997/98 1998/99 1999/00 2000/01 Delinquency Delinquency Rate (Current) 1.08% 0.49% 0.52% 0.96% 2.63% Information Delinquencies (Current) $1,361 $601 $655 $1,165 $3,124 Delinquent No. of Parcels 7 4 4 9 25 As of 10/16/01 Total Assessment $126,674 $122,704 $125,521 $121,694 $118,570 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2001/02 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/08/01 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. C all Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter Wulff, Hansen, & Co. Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien Value 30:1 and Above 702 91.05% $67,352,859 $258,085 91.15% To Lien 10:1 to 29.99:1 64 8.30% $377,919 $23,260 8.21% Ratio 5:1 to 9.99:1 5 0.65% $17,061 $1,790 0.63% 3:1 to 4.99:1 0 0.00% $0 $0 0.00% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% As of 08/08/01 Total 771 100.00% $67,747,839 $283,134 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990n > 1.1 r/ 'v V 7 DISTRICT INFORMATION SHEET Assessment District No. 901, 1915 Act Improvement Bonds City of La Quinta Page 1 of 2 Riverside County, California Bond Outstanding Principal $340,000 Status Annual Debt Service for 2001 $103,675 As of 11/24/01 Annual Debt Service for 2002 $103,800 Range of Annual Assessments for FY 2001/02 District Assessment for FY 2000/01 $126,473 (Approximate) Status Assessment for FY 2001/02 $123,371 Highest Annual Assessment per Parcel $419 Delinquency Rate for FY 2000/01 2.19% Lowest Annual Assessment per Parcel $36 Delinquencies for FY 2000/01 $2,772 Average Annual Assessment per Parcel $168 Delinquent Parcels for FY 2000/01 17 Bond Summary Original Issue Amount (Par) $1,227,155 Final Maturity September 2, 2005 Date of Issuance July 2, 1990 Bond Call Notice 30 days Coupon Payment Dates March 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 157.1 : 1 Total Assessed Improvements $46,635,575 Total Assessed Value $60,117,269 Total Assessed Land $13,481,694 Type of Improvements Sanitary sewer system Active Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 554 75.37% 76.04% Unimproved Parcels 181 24.63% 23.96% As of 08/08/01 Total 735 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $117,394 N/A City Construction Type Fund $0 N/A Closed out As of 11/21/01 Approx. Reserve Requirement $108,174 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 0700 Assessment District No. 904, 1915 Act Improvement Bonds City of La Quinta Riverside County, California Page 2 of 2 Outstanding Tax Year 1996/97 1997/98 1998/99 1999/00 2000/01 Delinquency Delinquency Rate (Current) 0.18% 0.13% 0.54% 1.01% 2.19% Information Delinquencies (Current) $232 $165 $696 $1,279 $2,772 Delinquent No. of Parcels 1 1 4 8 17 As of 10/16/01 Total Assessment $131,604 $128,761 $129,567 $126,961 $126,473 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2001/02 Assessment Value Henry Griswold 54 7.35% $8,734 7.08% $224,709 Parcel Owners Representing 5% or More of Total Assessment As of 08/08/01 Total 54 7.35% $8,734 7.08% $224,709 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter M.L. Stern & Co. Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien Value 30:1 and Above 597 81.22% $59,241,966 $312,742 81.73% To Lien 10:1 to 29.99:1 51 6.94% $550,457 $25,843 6.75% Ratio 5:1 to 9.99:1 87 11.84% $324,846 $44,061 11.52% 3:1 to 4.99:1 0 0.00% $0 $0 0.00% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% As of 08/08/01 Total 735 100.00% $60,117,269 $382,645 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 1 V `v DISTRICT INFORMATION SHEEP Assessment District No. 914, 1915 Act Improvement Bonds City of La Quinta Page 1 of 2 Riverside County, California Bond Outstanding Principal $800,000 Status Annual Debt Service for 2001 $193,240 As of 11/24/01 Annual Debt Service for 2002 $194,400 Range of Annual Assessments for FY 2001/02 District Assessment for FY 2000/01 $240,878 (Approximate) Status Assessment for FY 2001/02 $240,630 Highest Annual Assessment per Parcel $986 Delinquency Rate for FY 2000/01 2.75% Lowest Annual Assessment per Parcel $25 Delinquencies for FY 2000/01 $6,627 Average Annual Assessment per Parcel $235 Delinquent Parcels for FY 2000/01 29 Bond Summary Original Issue Amount (Par) $2,240,866 Final Maturity September 2, 2006 Date of Issuance July 17, 1991 Bond Call Notice 30 days Coupon Payment Dates March 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 107.5 : 1 Total Assessed Improvements $74,447,244 Total Assessed Value $97,277,730 Total Assessed Land $22,830,486 Type of Improvements Sanitary sewer, perimeter wall Active Number Percentage of Percentage of Marcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 794 77.61% 78.24% Unimproved Parcels 229 22.39% 21.76% As of 08/08/01 Total 1023 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $240,849 N/A City Construction Type Fund $0 N/A Closed out' As of 11/21/01 Approx. Reserve Requirement $203,704 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. O0V Ulu Assessment District No. 914, 1915 Act Improvement Bonds City of La Quinta Riverside County, California Page 2 of 2 Outstanding Tax Year 1996/97 1997/98 1998/99 1999/00 2000/01 Delinquency Delinquency Rate (Current) 0.36% 0.44% 0.45% 0.60% 2.75% Information Delinquencies (Current) $883 $1,076 $1,101 $1,466 $6,627 Delinquent No. of Parcels 3 5 6 10 29 As of 10/16/01 Total Assessment $247,953 $244,219 $244,985 $242,973 $240,878 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2001/02 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/08/01 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions 3% Redemption Premium Principal Underwriter Stone & Youngberg Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien Value 30:1 and Above 842 82.31% $95,082,932 $743,138 82.10% To Lien 10:1 to 29.99:1 102 9.97% $1,828,937 $96,118 10.62% Ratio 5:1 to 9.99:1 71 6.94% $337,986 $54,669 6.04% 3:1 to 4.99:1 3 0.29% $9,231 $1,994 0.22% 2:1 to 2.99:1 3 0.29% $13,445 $5,660 0.63% 1:1 to 1.99:1 2 0.20% $5,199 $3,569 0.39% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% As of 08/08/01 Total 1023 100.00% $97,277,730 $905,146 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 11 1 DISTRICT INFORMATION SHEET Assessment District No. 921, 1915 Act Improvement Bonds City of La Quinta Page 1 of 2 Riverside County, California Bond Outstanding Principal $980,000 Status Annual Debt Service for 2001 $168,280 As of 11/24/01 Annual Debt Service for 2002 $172,615 Range of Annual Assessments for FY 2001/02 District Assessment for FY2000/01 $185,973 (Approximate) Status Assessment for FY 2001/02 $188,969 Highest Annual Assessment per Parcel $3,434 Delinquency Rate for FY2000/01 2.78% Lowest Annual Assessment per Parcel $11 Delinquencies for FY 2000/01 $5,175 Average Annual Assessment per Parcel $244 Delinquent Parcels for FY 2000/01 26 Bond Summary Original Issue Amount (Par) $1,880,892 Final Maturity September 2, 2008 Date of Issuance September 1, 1993 Bond Call Notice 30 days Coupon Payment Dates March 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 99.5 : 1 Total Assessed Improvements $72,465,670 Total Assessed Value $97,607,716 Total Assessed Land $25,142,046 Type of Improvements Storm drains, streets, water Active Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 622 80.36% 79.98% Unimproved Parcels 152 19.64% 20.02% As of 08/08/01 Total 774 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $193,582 N/A City Construction Type Fund $0 N/A City As of 11/21/01 Approx. Reserve Requirement $175,110 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 081.. Assessment District No. 921, 1915 Act Improvement Bonds City of La Quinta Riverside County, California Page 2 of 2 Outstanding Tax Year 1996/97 1997/98 1998/99 1999/00 2000/01 Delinquency Delinquency Rate (Current) 0.00% 0.00% 0.26% 0.81% 2.78% Information Delinquencies (Current) $0 $0 $512 $1,527 $5,175 Delinquent No. of Parcels 0 0 3 7 26 As of 10/16/01 Total Assessment $191,380 $191,313 $194,517 $188,604 $185,973 Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 2001/02 Assessment Value Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/08/01 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Mandatory Redemption Provisions On or before September 2,1998 - 3% On March 2, 1999 or September 2, 1999 - 2% On March 2, 2000 ro September 2, 2000 - 1% March 2, 2001 and thereafter - 0% Principal Underwriter M.L. Stern & Co. Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien Value 30:1 and Above 623 80.49% $95,559,137 $795,616 81.09% To Lien 10:1 to 29.99:1 81 10.47% $1,605,303 $93,626 9.54% Ratio 5:1 to 9.99:1 26 3.36% $205,091 $25,374 2.59% 3:1 to 4.99:1 39 5.04% $223,386 $60,861 6.20% 2:1 to 2.99:1 5 0.65% $14,799 $5,648 0.58% As of 08/08/01 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% Total 774 100.00% $97,607,716 $981,126 100.00% USA Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 DISTRICT INFORMATION SHEET Assessment District No. 974 (La Quinta Norte) City of La Quinta Page 1 of 2 Riverside County, California Bond Outstanding Principal $695,000 Status Annual Debt Service for 2001 $63,188 As of 11/24/01 Annual Debt Service for 2002 $62,100 Range of Annual Assessments for FY 2001/02 District Assessment for FY 2000/01 $66,324 (Approximate) Status Assessment for FY 2001/02 $65,458 Highest Annual Assessment per Parcel $682 Delinquency Rate for FY 2000/01 1.00% Lowest Annual Assessment per Parcel $332 Delinquencies for FY 2000/01 $665 Average Annual Assessment per Parcel $623 Delinquent Parcels for FY 2000/01 1 Bond Summary Original Issue Amount (Par) $745,000 Final Maturity September 2, 2018 Date of Issuance December 3, 1998 Bond Call Notice 30 days Coupon Payment Dates March 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 27.0 : 1 Total Assessed Improvements $14,064,329 Total Assessed Value $18,208,805 Total Assessed Land $4,144,476 Type of Improvements Roads,water,sewer,landscape Active Number Percentage of Percentage of Parcel of Parcels Total Parcels Annual Assessment Information Improved Parcels 105 100.00% 100.00% Unimproved Parcels 0 0.00% 0.00% As of 08/08/01 Total 105 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $75,084 N/A Construction Type Fund $59,654 N/A As of 11/21/01 Approx. Reserve Requirement $66,720 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 084 i4 Assessment District No. 974 (La Quinta Norte) City of La Quinta Riverside County, California Outstanding Delinquency Information As of 10/16/01 Page 2 of 2 Tax Year 1996/97 1997/98 1998/99 1999/00 2000/01 Delinquency Rate (Current) N/A N/A N/A 0.49% 1.00% Delinquencies (Current) N/A N/A N/A $324 $665 Delinquent No. of Parcels N/A N/A N/A 1 1 Total Assessment N/A N/A N/A $66,415 $66,324 Annual % of Total Owner Number of % of Total Assessment Annual (Based on County data) Parcels Parcels for FY 2001/02 Assessment Parcel Owners Representing There is no owner representing 5% or more of levy 5% or More of Total Assessment As of 08/08/01 Assessed Value Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Provisions 103% if redeemed on or before September 2, 2005 102% if redeemed on March 2 or September 2, 2006 101% if redeemed on March 2 or September 2, 2007 100% if redeemed on March 2 or September 2, 2008 and thereafter Principal Underwriter Miller & Schroeder Financial Mandatory Redemption From Prepayments, Excess Assessments and Surplus Improvement Funds, at Optional Redemption Prices. From Sinking Fund Payments,on September 2, 2018, without premium. (Please refer to Official Statement for further information) Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien Value 30:1 and Above 27 25.71% $5,551,614 $161,661 23.94% To Lien 10:1 to 29.99:1 78 74.29% $12,657,191 $513,613 76.06% Ratio 5:1 to 9.99:1 0 0.00% $0 $0 0.00% 3:1 to 4.99:1 0 0.00% $0 $0 0.00% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 0 0.00% $0 $0 0.00% Undefined 0 0.00% $0 $0 0.00% As of 08/08/01 Total 105 100.00% $18,208,805 $675,274 100.00% 4 Q J i1 JL T a 0 4,1f 4 4 Q" AGENDA CATEGORY: COUNCILIRDA MEETING DATE: December 18, 2001 ITEM TITLE: Approval of Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2001 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2001. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: [ I. rem - BACKGROUND AND OVERVIEW: On November 10, 1994, the Securities and Exchange Commission adopted amendments to existing federal regulations (Rule 15c2-12) for bonds issued after July 3, 1995, requiring issuers of municipal securities (Bond issues) to do the following annually for each bond issue: 1. Prepare official statements meeting the content requirement of Rule 15c2-12. 2. File certain financial information and operating data with national and state repositories each year. 3. Prepare announcements of the significant events including payment defaults, defeasances and draws on a reserve fund as the events occur. Attachment 1 is the 2000/01 Annual Continuing Disclosure Statement for the City of La Quinta 2000-1 Assessment District - La Quinta prepared in accordance with the three aforementioned requirements. Additionally, no announcement of significant events was necessary for Fiscal Year 2000/01. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2001; or 2. Do not approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2001; or 3. Provide staff with alternative direction. Respect Ily submitted, n M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. 2000/01 Annual Continuing Disclosure Statement for the City of La Quinta 2000-1 Assessment District ATTACHMENT 1 MuniFinancial Attn: Municipal Disclosure 28765 Single Oak Drive, Suite 200 Temecula, California 92590 (909) 699-3460 Fax (909) 699-3990 Bus. RE. ANNUAL INFORMATION STATEMENT FOR FISCAL YEAR ENDING 2001 FOR: Assessment District No. 2000-1 Limited Obligation Improvement Bonds Tax Allocation Refunding Bonds Issue of 1998 ProjectArea No. Two Tax Allom Lion Refunding Bonds Issue of 1998 Project Area No. One 1995 Housing Tax Allom tion Bonds, Project Area s No. One and Two 1996 Lease Revenue Refunding Bonds (City, Hall) TaxAllocatian R efun ding Bonds Project Area No. One Series2001 The Continuing Disclosure Covenants outline the Significant Events that must be reported if they are deemed material. I have investigated each of these items and have no knowledge that any of the events listed below have occurred or have been not been previously reported. 1. Principal and interest payment delinquencies on the Bonds. 2. Non-payment related defaults. 3. Unscheduled draws on debt service reserves reflecting financial difficulties. 4. Unscheduled draws on credit enhancements reflecting financial difficulties. 5. Substitution of credit or liquidity providers, or their failure to perform. 6. Adverse tax opinions or events affecting the tax-exempt status of the security. 7. Modifications to rights of security holders. 8. Contingent or unscheduled bond calls. 9. Defeasances. 10. Release, substitution, or sale of property securing repayments of the securities. 11. Rating changes. In addition, I certify that the Annual Information Statement does not contain any untrue statement of material fact or omit to state any material fact required to be stated therein or necessary to make the statements therein, in light of the circumstances under which they are made, not misleading. CITY OF LA QUANTA Signatur • ✓�ZI 2-Date: If I 12- o e j Jo Falconer, Fi ance Director 088 2000/2001 ANNUAL INFORMATION STATEMENT ASSESSMENT DISTRICT NO.20001 (PHASE VI IMPROVEMENTS) LIMITED OBLIGATION IMPROVEMENT BONDS CITY of LA QUINTA RIVERSIDE COUNTY, CALIFORNIA 0L5 LIST OF PARTICIPANTS CITY OF L& QUINTA www.la-quinta.org John Falconer Finance Director P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (619) 777-7150 DISCLOSURE CONSULTANT & DISSEMINATION AGENT MuniFinancial* Temecula, CA 92590 (909) 699-3990 Report available for viewing @ www.muni.com UNDERWRITER Miller & Schroeder Financial, Inc. BOND COUNSEL Rutan & Tucker LLP Costa Mesa, California PAYING AGENT Brad Scarbrough U.S. Bank Trust, N.A. 550 South Hope Street, Suite 500 Los Angeles, California 90071 (213) 533-8741 * In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. r'� �vu0 L INTRODUCTION Pursuant to an Official Statement dated June 21, 2000, the City of La Quinta, (the "City") issued $2,285,000 Assessment District No. 2000-1 (Phase VI Improvements) (the "District"), Limited Obligation Improvement Bonds (the "Bonds"). The Bonds are being issued to finance the construction and acquisition of sewer improvements within the areas commonly known as Village Cove, Westward Ho Drive and Bottlebrush/ Sagebrush/ Saguaro Streets, which are located within the Assessment District. The City, which comprises approximately 31.18 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. The District includes three non-contiguous areas in the City. The three areas are the Village Cove section, Westward Ho Drive, and Bottlebrush/ Sagebrush/ Saguaro Streets. The Village Cove Section is generally located in the area bounded by Calle Tampico on the north, Calle Sinaloa on the south, Washington Street on the east, and Eisenhower Drive on the west. The Westward Ho Drive Area is bounded by Dune Palms Road on the west, Jefferson Street on the east, Westward Ho Drive on the north, and the Coachella Valley Water District (CVWD) Stormwater Channel on the south. The Bonds are limited obligation improvement bonds secured by unpaid assessments on the properties in the District. The Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the City and the Bonds, reference is made to the Official Statement. 091 H. BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds Assessment District No. 2000-1 (Phase VI Improvements) Limited Obligation Improvement Bonds Unscheduled Redemption of Bonds As of September 30, 2001 $2,095,000 On March 2, 2001 $901,000 principal amount of the Bonds were called for redemption. The funds for the redemption of the Bonds came from the prepayment of assessment liens on parcels within the District. B. FUND BALANCES Fund Reserve Fund Reserve Requirement Construction/ Improvement As of November 21, 2001 $241,743 $228,500 $455,506 III. OPERATING INFORMATION A. PARCEL INFORMATION BY ZONING Fiscal Year 2001 /2002 Assessed Value Number of Parcels Land Structure Total Percent of Remaining Average Remaining Assessment Value Assessment Lien To Lien Lien Developed Commercial Total 13 $1,269,733 $1,151,723 $2,421,456 $88,844 27.26 4.28% Undeveloped Commercial Total 24 905,168 905,168 123,360 7.34 5.94% Subtotal Commercial 37 $2,174,901 $1,151,723 $3,326,624 $212,204 15.68 10.22% Developed Residential Total 274 7,153,594 $26,210,240 $33,363,834 $1,182,426 28.22 56.92% Undeveloped Residential Total 153 2,610,648 2,610,648 682,613 3.82 32.86% Subtotal Residential 427 $9,764,242 $26,210,240 $35,974,482 $1,865,038 19.29 89.78% TOTAL 464 $11,939,143 $27,361,963 $39,301,106 $2,077,242 18.92 100.00% Source: Riverside County 2001/2002 Secured Property Roll as compiled by MuniFinancial. The number of active parcels has decreased from the original amount due to prepayments of the assessments through the Sewer Fee Subsidy program offered by the City to property owners who qualified. 093, 3 B. PARCEL INFORMATION BY DEVELOPMENT STATUS Fiscal Year 2001/2002 Assessed Value Percent Of Average Remaining Number Of Remaining Value To Agent Parcels Land Structure Total Assessment Lien Lien Lien Developed Residential Total 274 $7,153,594 $26,210,240 $33,363,834 $1,182,426 28.22 56.92% Developed Commercial Total 13 1,269,733 1,151,723 2,421,456 88,844 27.26 4.28% Subtotal Developed 287 $8,423,327 $27,361,963 $35,785,290 $1,271,269 28.15 61.20% Undeveloped Residential Total 153 $2,610,648 $- $2,610,648 $682,613 3.82 32.86% Undeveloped Commercial Total 24 905,168 - 905,168 123,360 7.34 5.94% Subtotal Undeveloped 177 $3,515,816 $- $3,515,816 $805,973 4.36 38.80% TOTAL 464 $11,939,143 $27,361,963 $39,301406 $2,077,242 18.92 100% Source: Riverside County 2001/2002 Secured Property Roll as compiled by MuniFinancial. C. DELINQUENCY SUMMARY Number of Fiscal Number Parcels Annual Assessment Percent Year of Parcels Delinquent Assessment Delinquent Delinquent 2000/01 * 468 31 * * $243,338 $14,145 5.81 % *As of October 16, 2001 **There are 31 individual parcels delinquent for Fiscal Year 2000/01.. No foreclosure action has been taken, due to the foreclosure covenants, which state $2,000 per parcel or 10% Delinquency rate for the entire District. On July 13, 2001, however, the City of La Quinta has sent 24 Demand Letters and 7 Reminder letters. Source: Riverside County, as compiled by MuniFinancial 4 U10 D. VALUE TO DEBT The following table sets forth by Value to Debt, the Remaining Bonded Debt and Assessed Value for parcels within the District. % of Assessed Total Remaining Remaining Number Assessed Structure Assessed Assessment Assessment Category of Parcels Land Value Value Value Lien Lien Greater than 30 127 $5,258,938 $15,971,830 $21,230,768 $542,640 26.12% 20 to 29.99 90 2,313,970 7,597,089 9,911,059 393,817 18.96% 10 to 19.99 71 1,542,898 3,495,168 5,038,066 324,109 15.60% 5 to 9.99 51 1,367,142 263,375 1,630,517 227,892 10.97% 3 to 4.99 49 979,357 33,247 1,012,604 251,223 12.09% 1 to 2.99 45 400,773 1,254 402,027 207,088 9.97% Less than 1 31 76.065 0 76.065 130,473 6.28° o Total 464 $11,939,143 $27,361,963 $39,301,106 $2,077,242 100.00% Source: Assessed Values: Riverside County, 2001/2002 Secured Property Roll, as compiled by MuniFinancial. s 09� IV. SIGNATURE The information set forth herein has been furnished by the City and by sources which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the City or any other parties described herein. CITY OF LA QUINTA John Falconer / Finance Director December , 2001 090 Utz 4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 18, 2001 ITEM TITLE: Approval of a Professional Services Agreement with Tri-State Land Surveyors to Perform Construction Staking for the La Quinta Civic Center Campus Improvements, Project No. 97-09 BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement in the amount of $19,675.00 with Tri- State Land Surveyors and Civil Engineers to provide construction staking for the La Quinta Civic Center Campus Improvements, Project No. 97-09. The following represents the project funding sources identified within the City's Fiscal Year 2001 /2002 Budget for the construction of the Phase I Civic Center Campus Improvements: Park Development Impact Fee Arts in Public Places Infrastructure Funds Financing Authority Urban Forestry Grant Redevelopment Agency Project Area 1 (RDA PA #1) Total Funds Budgeted: Less Prior Expenditures: Total Available Funding for Phase I Construction: $520,577.00 $ 348, 600.00 $183,250.00 $526,174.00 $1 1, 000.00 $807,488.00 $ 2,397,089.00 ($ 230, 246.24) $2,166,842.76 09 TAPWDEPT\C0UNCIL\2001 \011218b.wpd The following represents the current approved project budget based on City Council's award to the lowest responsible bidder, Terra -Cal Construction, Inc.: Construction (Base Bid Area) $1,649,558.26 Design (balance to close work activity) $35,000.00 Testing/Survey $49,486.75 Construction Management $160,831.93 Project Contingency $189,487.69 Administration $82,477.91 TOTAL: $ 2,166,842.55 As illustrated, adequate funding is available within the testing and survey budget to support staff's recommendation. The project is partially funded with RDA Project Area No. 1 funds. Therefore, the project was bid using the prevailing wage provisions. On December 19, 2000 the City Council approved plans, specifications, and Engineer's Estimate (PS&E) of probable costs and authorized staff to advertise and receive bids for Project No. 97-09, Phase I Civic Center Campus Improvements. The approved Phase I bid document included Additive Alternative Bid Items for the Phase II work activity. The Phase II items were included within the Phase I bid documents for the purpose of obtaining a more accurate cost estimate for future budgeting purposes. On June 20, 2001, the City of La Quinta was notified by the California Department of Forestry and Fire Protection that the City's Urban Forestry Grant Request, submitted in May 1998, was approved. The original grant request was for $1 1,000, specifically, for the purchase of 166 fifteen gallon trees to be planted throughout the City. Following receipt of the grant notification, the City submitted an amendment request, which was subsequently authorized, to install the 166 fifteen gallon trees within the Civic Center Campus Improvement. On October 16, 2001 the City Council approved a Consultant Selection Committee; and approved three Requests for Proposals (RFP), one for construction management services, one for professional survey services, and one for professional material testing 3 TAPWDEPT\COUNCIL\2001\01 1218b.wpd services; and authorized staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional construction management services, professional survey services, and professional materials testing services. On November 20, 2001, the City Council appropriated $1 1,000 from the Urban Forestry Grant received from the California Department of Forestry and Fire Protection; appropriated $520,577 from Redevelopment Agency Project Area Number 1 funds, contingent upon the future adoption of an advance agreement with the Park and Recreation Developer Impact Fee Fund; and awarded a contract to Terra -Cal Construction, Inc. in the amount of $1,649,558 to construct base bid line items 1-13, 16-19 and 21-35, Additive Alternate #1 line items 1-4, Additive Alternate #2 line item 1, and Additive Alternate #4 line item 3 (base bid area with colored concrete and walkway lighting). The project as awarded includes the following: • Site Grading • Color paving with light broom finish in lieu of gray concrete • Color paving with exposed aggregate finish in lieu of gray concrete • Interlocking pavers in lieu of gray concrete • Stone pavers over concrete base in lieu of gray concrete • Color paving with sand finish for future artistic work in lieu of gray concrete • Pole mounted light fixtures • Bollard Light Fixtures at entrances • A lake and island with waterfalls and a stream • Two bridges to the island • A geyser within the lake • Hydro seeded turf area and irrigation system throughout the site • 166 15-gallon trees • Drinking fountain • Retaining walls/seat wall at berms in five locations • Artwork On November 20, 2001 the City of La Quinta Public Works Department Consultant Selection Committee received a proposal from Tri State Land Surveyors in the amount of $ 25,175.00. This was the only proposal received by the consultant review committee. Upon review of the proposal, the Consultant Selection Committee negotiated with Tri- State Land Surveyors to a new total of $ 19,675.00. The scope of services for the project will include, but not be limited to, survey of clearing limits, lay out of lake feature, layout of sidewalks and other concrete items, irrigation and tree staking, bridge layout and other pertinent survey requirements. Construction staking services will be required to ensure that the project is built according to the plans and specifications. UU TAPWDEPT\C0UNCIL\2001 \01 1218b.wpd Alternatives available to the City Council include: 1 . Approve a Professional Services Agreement in the amount of $19,675.00 with Tri-State Land and Civil Engineers Surveyors to provide construction staking for the La Quinta Civic Center Campus Improvements, Project No. 97-09; or 2. Do not approve a Professional Services Agreement in the amount of $19,675.00 with Tri-State Land Surveyors and Civil Engineers to provide construction staking for the La Quinta Civic Center Campus Improvements, Project No. 97-09; or 3. Provide staff with alternative direction. Respe 91 7teofie6s6n,-P.E. rim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Professional Services Agreement 100 04 TAMDEMCOUNCIL\2001 \01 1218b.wpd ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement') is made and entered into by and between the CITY OF LA QUINTA, ("City'), a California municipal corporation, and Tri-State Land Surveyors & Civil Engineers ("Consultant'). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Surveying Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements'). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. T\PWDEPIVROJECTS\97Pr',!cts\9709CvcCtr\Consuhants\PSATriState.wpd Page 1 of 8 101 . _ u�6 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation') in a total amount not to exceed Nineteen Thousand Six Hundred Seventy Five Dollars ($19,676.00) (the "Contract Sum'), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the .invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WOR 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Dale R. Gri er, s Past t7e- IT V Lj T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\PSATriState.wpd Page 2 of 8 It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or kiU T:\PWDEP7VROJECTS\97Prjcts\9709CvcCor Consultants\PSATriState.wpd Page 3 of 8 agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. T:\PWDEPTVROJECTS\97Prjcts\9709CvcCtr\Consultants\PSATriState.v pd Page 4 of 8 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEME 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty- five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. ^ .1 0.1- d T:\PWDEPTVROJECTS\97Prjcts\9709CvcCtr\Consultants\PSATriState.wpd Page 5 of 9 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interes#. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. T:\PWDEPTVROJECTS\97Prjcts\9709CvcCtr\Consuhants\PSATriState.wpd Page 6 of 8 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA Tri-State Land Surveyors & Civil Engineers Attention: City Manager Attention: Dale R. Grinager 78-495 Calle Tampico 78-120 Calle Estado, Suite 102 La Quinta, California 92253 La Quinta, California 92253 9.2 Integrated Aare^ ement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authori . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June S. Greek, City Clerk 10� ul2 T:\PWDEPTNPROJECTS\97Prjcts\9709CvcCtr\Consultants\PSATriState.wpd Page 7 of 9 APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: Tri-Stat and Su By: Name: ThJr/ rs & Civil Engineers Title: Date: T:\PWDEPIVROJECTS\97Prjcts\9709CvcCtr\Consultants\PSATriState.wpd Page 8 of 8 Exhibit A Scope of Services La Quinta Civic Center Campus Project No. 97-09 Services and products to be rendered in performing all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: Services Requested Services and products to be rendered in performing all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: Survey Control - Will be sufficiently marked and will be preserved and protected. Clearing / Removals - One set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of -Way for clearing purposes. Rough Grade - (A) One set of grid stakes at 50' intervals. Stakes will indicate cut or fill to finish grade as shown on approved mass grading plan. (B) One set of stakes to delineate lake perimeters at 25' intervals and all angle points with appropriate cut or fill. (C) Provide one set of offset stakes for sidewalks at 25' intervals, grade breaks and angle points with cut or fill to finish surface. (D) Provide one set of stakes at a 10' offset to edge of pad and a minimum of 50' intervals along the pad perimeter with grades to finish pad. Finish Grade- (A) Provide one set of stakes to delineate lake perimeters at 25' intervals and all angle points with appropriate cut or fill. (B) Provide one set of offset stakes for sidewalk at 25' intervals, grade breaks and angle points with grades to finish surface. (C) Provide one Blue Top for building pad. Stake to be set at pad grade. (D) Pad Certifications- prior to construction of improvements, provide inspection services necessary to provide certification of pad grade as shown on the approved grading plan. Retaining/Carden Wall - Provide one (1) set of offset, line and grade stakes for wall construction set at fifty (50) foot intervals with appropriate cut or fill to top of footing. Bridge Structures- Provide one set of stakes for foundation layout and deck grades. Entrance Structures- Provide one set of stakes with appropriate cut or fill for the construction of entrance structures. Pump House- Provide one set of stakes at an offset of 10'x10' to the building corners, one stake per corner with grades to the finish pad. Irrigation Lines- Provide one set of offset stakes at 50' intervals with grades to finish surface. T:\PWDEPT\PROJECTS\97PrjctsV709CvcC#\Consultants\PSATriState.wpd ., .. 111 UJL Drainage Boxes- Provide one set of stakes at a 5' offset to centerline of box with grades to top of grate Tree Locations- Provide one stake at centerline of each tree location. Project Administration - The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of the receipt of the `Staking Request" for the said work. Office Calculations and Supervision - Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. 110 v15 T:\PWDEPT TROJECTS%97Prjcts%97o9CvcCtr\Consultants\PSATriState.wpd Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Cost Proposal Sheet attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Nineteen Thousand Six Hundred Seventy Five and no/100 Dollars ($ 19,675.00 ) except as specified in Section 1.6 - Additional Services of the Agreement. T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\PSATriState.wpd Exhibit C Schedule of Performance Consultant shall complete all services within 180 Consecutive Calendar Days (180 ) days of the date specified in the notice to proceed. T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consuhants\PSATriState.wpd None. Exhibit D Special Requirements T:\PWDEPT\PROJECTS\97Prj cts\9709CvcCtr\Consultants\PSATriState.vrpd COST PROPOSAL SHEET PROPOSAL TO PROVidE PROF ESSIONAI CONSTRUCTION SURVEYINCI SERVICES CAPITAL IMPROVEMENT PROJECT No. 97,09 LA OUiNrFA CIVIC CENTER CAMPUS IMPROVEMENTS The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional Construction Surveying Services for Capital Improvement Project No. 97-09 and will be used as the basis for negotiating a Professional Services Agreement: TASK DESCRIPTION MAN HOURS COST 1 SURVEY CONTROL STAKING 14 $13,750.00 2 CLEARING AND REMOVALS 18 $2,250.00 3 ROUGH GRADE 34 $4,250.00 4 FINISH GRADE 18 $2,250.00 5 RETAINING/GARDEN WALL 12 $1,500.00 6 BRIDGE STRUCTURES 14 $1,750.00 7 ENTRANCE STRUCTURES 3 $375.00 8 PUMP HOUSE 3 $375.00 9 IRRIGATION LINES 3 $375.00 10 DRAINAGE BOXES 8 $1,000.00 1 l TREE LOCATIONS 4 $500.00 12 PROJECT ADMINISTRATION Included Included 13 OFFICE CALCULATIONS 44 $3,300.00 TOTAL $192675.00 NOTE: Tasks 1 through 11 are based on 2 Person Survey Crew at $125.00 per hour. Task 13 is based on Office Calcs at $75.00 per hour. J _J_,e"01� November 8.2001 Dale 6inager, Prime Consultant f Date Signed TRI-STATE Land Surveyors & C&41 Engineers, Inc. All restaking, additional work, services and items not included will be performed only by prior authorization from the client, on a time -and -materials basis to be computed as follows: �, 2 Person Survey Crew $125.00/hour 11 .x 3 Person Survey Crew $145.00/hour 6 19 Field Supervisor $ 95.00/hour Office Calcs $ 75.00/hour T a 0 4hf 4 4 Q" AGENDA CATEGORY: COUNCILIRDA MEETING DATE: December 18, 2001 BUSINESS SESSION: CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Professional Services Agreement with PUBLIC HEARING: David Evans & Associates (DEA) to Provide Construction Management Services for the La Quinta Civic Center Campus Improvements, Project No. 97-09 Approve a Professional Services Agreement, in the amount of $130,580.00, with David Evans & Associates (DEA) to provide construction management services for the La Quinta Civic Center Campus Improvements, Project 97-09. The following represents the project funding sources identified within the City's Fiscal Year 2001 /2002 Budget for the construction of the Phase I Civic Center Campus Improvements: Park Development Impact Fee Arts in Public Places Infrastructure Funds Financing Authority Urban Forestry Grant RDA PA#1 Total Funds Budgeted: Less Prior Expenditures: Total Available Funding for Construction Phase: $520,577.00 $ 348, 600.00 $183,250.00 $526,174.00 $1 1,000.00 $807,488.00 $ 2,397,089.00 ($ 230, 246.24) $2,166,842.76 11 TAPWDEPT\COUNCIL\2001\01 1218a.wpd The following represents the currently approved project budget: Construction (Base Bid Area) Design (balance to close work activity) Testing/Survey Construction Management Project Contingency Administration TOTAL: $1,649,558.26 $35,000.00 $49,486.75 $160,831.93 $189,487.69 $82,477.91 $ 2,166,842.55 As illustrated, adequate funding is available within the budget identified for construction management services to support staff's recommendation. The project is partially funded with RDA Project Area No. 1 funds. Subsequently, the project was bid with prevailing wage provisions. On December 19, 2000 the City Council approved plans, specifications, and Engineer's Estimate (PS&E) of probable costs and authorized staff to advertise and receive bids for Project No. 97-09, Phase I Civic Center Campus Improvements. The approved Phase I bid document included Additive Alternative Bid Items for the Phase II work activity. The Phase 11 items were included within the Phase I bid documents for the purpose of obtaining a more accurate cost estimate for future budgeting purposes. On June 20, 2001, the City of La Quinta was notified by the California Department of Forestry and Fire Protection that the City's Urban Forestry Grant Request, submitted in May 1998, was approved. The original grant request was for $1 1,000, specifically, for the purchase of 166 fifteen gallon trees to be planted throughout the City. Following receipt of the grant notification, the City submitted an amendment request, which was subsequently authorized, to install the 166 fifteen gallon trees within the Civic Center Campus Improvement. On October 16, 2001 the City Council approved a Consultant Selection Committee; and approved three Requests for Proposals (RFP), one for construction management services, one for professional survey services, and one for professional material testing services; and authorized staff to receive proposals and negotiate with the most 11 3 qualified firm in each discipline to provide professional construction management \ services, professional survey services, and professional materials testing services. G U 2 TAPWDEPT\C0UNCIL\2001 \01 1218a.wpd On October 24, 2001, sealed bids were received for the construction of this project. The basis of bid award, as defined in the bid document, is the lowest combined price of the line items within the base bid area. Tera-Cal Construction submitted the lowest responsive bid in the amount of $1,436,727.89 for the base bid area of proposed Civic Center Campus Improvements. On November 20, 2001, the City Council appropriated $1 1,000 from the Urban Forestry Grant received from the California Department of Forestry and Fire Protection; appropriated $520,577 from Redevelopment Project Area (RDA) Number 1 funds, contingent upon the future adoption of an advance agreement with the Park and Recreation Developer Impact Fee Fund; and awarded a contract to Tera-Cal Construction, Inc. in the amount of $1,649,558 to construct base bid line items 1-13, 16-19 and 21-35, Additive Alternate #1 line items 1-4, Additive Alternate #2 line item 1, and Additive Alternate #4 line item 3 (base bid area with colored concrete and walkway lighting). The project as awarded includes the following: • Site Grading • Color paving with light broom finish in lieu of gray concrete • Color paving with exposed aggregate in lieu of gray concrete • Interlocking pavers in lieu of gray concrete • Stone pavers over concrete bases in lieu of gray concrete • Color paving with sand finish for future artistic work in lieu of gray concrete • Pole mounted light fixtures • Bollard Light Fixtures at the entries • A lake and island with waterfalls and a stream • Two bridges to the island • A geyser within the lake • Hydro seeded turf area and irrigation system throughout the site • 166 15-gallon trees • Drinking fountain • Retaining walls/seat wall at berms in five locations • Artwork On November 20, 2001, the City received three proposals from qualified firms expressing their interest in providing construction management services for the Civic Center Campus Improvements, Project 97-09. Proposals were received from: • David Evans & Associates (DEA) • Berg & Associates, Inc. • Berryman & Henigar The Consultant Selection Committee unanimously ranked David Evans & Associates as its first choice in providing the services outlined within the Request for Proposal RFP . TAPWDEPT\C0UNCIL\2001 \01 1218a.wpd On December 3, 2001, staff met with DEA for the purpose of refining the proposed scope of work and negotiating a fee for the proposed services. The attached Professional Services Agreement (PSA) (Attachment 1) is the result of this meeting. The proposed PSA is a "time and materials" based contract which provides for construction management services spanning a 7 Y2 month time period. These services include: 2 weeks of pre -construction services; 6 months of field coordination; and 1 month of project closeout activities. The negotiated fees for these services is $125,580, plus $5000 for reimburseable expenses. The alternatives available to the City Council include: 1 . Approve a Professional Services Agreement, in the amount of $130,580.00, with David Evans & Associates (DEA) to provide construction management services for the La Quinta Civic Center Campus Improvements, Project 97-09; or 2. Do not approve a Professional Services Agreement, in the amount of $130,580.00, with David Evans & Associates (DEA) to provide construction management services for the La Quinta Civic Center Campus Improvements, Project 97-09; or 3. Provide staff with alternative direction. 4Ro Ily s itted, . Ste enson, P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Professional Services Agreement (PSA) ll8 Gu4 T:\PWDEPT\C0UNCIL\2001 \011218a.wpd ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and David Evans & Associates, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Management Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. VU T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 1 of 8 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed One Hundred Thirty Thousand Five Hundred Eighty Dollars ($130,580.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to. City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. UIJ7 T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 2 of 8 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Cliff Simental, L.S., Senior Vice -President b. Rudy P. Acosta, Project/Construction Manager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 3 of 8 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $ 500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. n 2: V i�09 T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 4 of 8 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall 1 U10 T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 5 of 8 not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this. Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute -is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. . 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, �) T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 6 of 8 upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. fj r-- T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 7 of 8 To City: CITY OF LA QUINTA Attention: Thomas P. Genovese 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: DAVID EVANS AND ASSOCIATES Attention: Cliff Simental, L.S. 800 North Haven Avenue, Suite 300 Ontario, California 91764-4915 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the.provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 8 of 8 CONSULTANT: DAVID EVANS & ASSOCIATES, INC. By: Name: Title: Date: T:\PWDEPT\PROJECTS\97Prjcts\9709CvcCtr\Consultants\DEACMPSA.wpd Page 9 of 8 Exhibit A Scope of Services Construction Management Services La Quinta Civic Center Campus Project No. 97-09 David Evans and Associates scope of services, dated December 7, 2001, is attached and made a part of this agreement. 123 U15 � Q EXHIBIT A O DAVID EVANS ANDASSOC;IATES INC. PROJECT SCOPE OF SERVICES DEA Construction Management services are organized in a proven and successful approach to Construction Management. It begins with the development of a clear and comprehensive "project implementation strategy" for the execution of the Project. The Construction Manager's/Team's duties and responsibilities within the implementation strategy will break down as follows: I. Pre -Construction Services a. Plan Review Review construction documents, plans and specifications and all other associated items in order to verify completeness and consistency throughout the project. Check for quantity deficiencies, potential conflicts, staging, sequencing logic, constructibility reviews, and consistency between plans and specifications, etc. Ascertain any potential cost savings arising out of this plan review. (Value Engineering) b. Schedule Receive and maintain a master project schedule as provided by the contractor. Review and consult with the City in regard to the scheduling of the various project elements. Provide recommendations, as appropriate, to ensure efficiency of operations and expeditious completion of the Projects. C. Budget Prepare and maintain an overall project budget. Review and consult with the City in regard to costs and budget for various project elements. Provide recommendations, as appropriate, to ensure efficient utilization of funds and control of project costs. II. Field Coordination a. Perform daily on -site observation of the progress and quality of the project work to determine if the work is being performed in general conformance with the contract Documents and all applicable laws, environmental requirements, codes, and ordinances. Notify the City immediately if, in the Construction Manager's opinion, project work does not conform to the Contract Documents. b. Monitor the Contractor's construction schedules on an on -going basis and alert the City to conditions that may lead to delays in completion of the Projects. C. Receive and coordinate response to requests from the Contractor for information and, in consultation with the City, the LandscapeArchitect or project consultants, provide written interpretations of the Contract Documents. 800 North Haven Avenue Suite 300 Ontario California 91764 Telephone: 909.481.5750 Facsimile: 909.481.5757 d. Receive and review with respect to cost and schedule impacts requests for changes by the Contractor and submit to the City, together with the consultant's recommendations where applicable, coordinate Scope of Requested Change Orders with Project Landscape Architect, Consultants and/or Public Agencies. If requested changes were to be accepted, prepare appropriate Contract Change Orders for processing by City staff. e. Attend and/or initiate meetings as directed by the City and report to the City on the proceedings. f. Observe and/or coordinate tests required by the Contract Documents. Record and report to The City on test procedures and test results, verify testing invoices to be paid by the City. g. Maintain records at the construction site in an orderly manner. Including correspondence, memoranda, Contract Documents, Photo Records, Change Orders, City and Architect directives, reports of site meetings, shop drawings, product data, supplementary drawings, color schedules, requests for payment, and names, addresses, and telephone numbers of the Contractors, Subcontractors and principal material suppliers. h. Maintain a logbook of activities at the site, including weather conditions, nature and location project tasks being performed, verbal instructions and interpretations given to the Contractor, and specific observations. Record any occurrence of items that might result in a claim for a change in Contract Sum or Contract Time. Maintain a list of visitors, their titles, and time and purpose of their visit. Prepare and submit a monthly Project Activity.Summary Report, including construction activity, accomplishments, and status of project budget and schedule. Assist in reviewing Shop Drawings and product data samples. Notify the City if any portion of the Project requiring Shop Drawings, product data or samples is commenced before such submittals have been approved. Receive and log samples required at the site, notify the City when they are ready for examination, and record City approval or other action, maintain custody of approved samples. j. Observe the Contractor's record copy of the drawings, specifications, addenda, Change Orders and other modifications at intervals appropriate to the stage of construction and notify the City of any apparent failure by the Contractor to maintain up-to-date records. k. Review Contractor's Application for Payment and forward to City with recommendations for disposition. Maintain payment records and supporting documentation. Evaluate and provide recommendations regarding substitutions as may be proposed by the Contractor. M. Coordinate fully with the Project Landscape Architect, the artists, and other project consultants, where applicable and appropriate to maintain orderly progress of the Projects. n. Endeavor to provide protection to the City against defects and deficiencies in the Project. Exercise reasonable care and diligence in discovering and promptly report to the City any defects or deficiencies in the materials or workmanship used in the Projects. l ,3 III. Project Close Out a. Prepare a list of items to be completed and/or corrected by the Contractor for final completion of the Project. b. Assist the City in conducting inspections to determine the date or dates of Substantial Completion and the Date of Final Completion. C. Review request for substantial completion and forward to the City, with recommendations, for final disposition. d. Conduct final walk-through with the City, Contractor and Landscape Architect. e. Coordinate, review and accept As -Built drawings as prepared by the Contractor. f. Prepare and deliver to the all project files, including reports, correspondence, memoranda, shop drawings, logs, change orders, and Contractor payment records. g. Coordinate, review and accept for delivery to the City all product data, maintenance and operation manuals, manufacturer warranties, etc. h. Assist the City and Contractor in obtaining final release of all project permits including but not limited to the Certificate of Occupancy. i. Assist the City in delivery of the completed Project. j. Assist the City, as requested, in the identification, resolution and final disposition of Claims filed by the Contractor or third parties against the City of La Quinta or the Projects. IV. Miscellaneous Services a. Construction Surveys Coordinate with the City's surveyor to provide all necessary project related surveys and construction staking. b. Inspections Coordinate all required inspections necessary for the Projects. Ensure that appropriate City and local agency personnel are notified and present as required throughout the projects. Keep the City informed regarding the status of all pending and completed City inspections. C. Materials testing and Geotechnical testing Coordinate materials testing and geotechnical testing as required for the projects as performed by the various contractors or independent consultants under contract to the City. 13i vi8 d. Permits Coordinate with the City, the Landscape Architect and the various project consultants and contractors to insure that all necessary permits are obtained for the projects. Coordinate the timely processing of all permits, verify their approval and maintain the necessary permits on the project site. e. Coordinate with applicable utility purveyors to ensure that all necessary applications, fees and permits are processed in a timely manner and in accordance with the master project schedule. 13ti 0,19 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith on a time and materials basis, in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed One Hundred Twenty Five Thousand Five Hundred Eighty Dollars ($125,580.00) (the "Contract Sum"), plus a budget amount of Five Thousand Dollars ($5,000.00) (Reimbursable Expenses) except as specified in Section 1.6 - Additional Services of the Agreement. Reimbursable expenses shall be billed at cost plus 10%. David Evans and Associates Rate Schedule is attached and made a part of this agreement. �, 3 7n, Cl 69 o 0 6% 0 6% Lo v o 6% 0 69 0 6% 0 6% 0 6v? 0 6% 0 0 0 6% o 69 0 69 0 6c> 0 64 0 69 0 69 0 6fi 0 N 0 6% Cl 6% 0 6f} Cl 6ci 00 M • 6R} � ~ � • dam• LO N co Lo i • • "0 L • � O •� cc N O C N +� • C C Co V � O () •0 C O E C O Ca v .y0ONo 'C L p :Fr N Q C OEa�E000 N 2 Oa� O w=m-Qo — U cd CQ 0to V - UO C � O � 2i' C 1� Eo O y O C N v 3 c c o� L o y O cv O O .? Qi L C L -p N O :r 'N N E r USC Li L "� O C; c v C� -p to N p> L c� O ca O N c O N O N O 6 O to m� ;a to NAl ... O cc E C U .v y 0 cA E 0 0 0 9 69 Cl co to 07 N T- L O F- o co a h O U d' a co Exhibit C Schedule of Performance Consultant shall complete all services within 224 Consecutive Calendar Days (180 ) days of the date specified in the notice to proceed. David Evans and Associates Project Schedule is attached and made a part of this agreement. 131 ~22 Jv am M 0. CL E L 0 N CO O tV i•" O to N a � N �"Cr r_ a ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■■■■■■■■■■■ MEEMMENEEM■N ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■EM■M■■NEE■■MM■■■■ . NOON ■ ■MM■MMMM■■MMEMMMM■ ■■■■ ■■■■■■ ■■MEMEM■MEMMEM■ME■ MOON MENNEN ■EMEM■MME■■■EM■■■■ NONE ■EMNO■ ■MMMMMMM■■MMEEMMM■ - MENE MENNEN ■ME■■EN■MEM■■M■■■■ NOON ■E■N■N ■■■■■■■■■■■■■■■■■■ NONE MENNEN ■■■■■E■■■■■■■■■■■■ . ■■N■ ■EN■■■ ■MMMMMEMMMMMM■MOE■ NONE ■EON■■ ■MMM■MMM■MMMEMMM■■.■ON■ MENNEN ■M■■MM■NMMMMEMMM■■ NONE ■EON■■ ■MMM■MNMMM■■MMMMM■-■O■■ ■EON■■ ■EMMEMEM■MMENM■NN■ NONE ■EMN■■ ■E■M■M■■MEM■■■E■E■ NOON MENNEN ■■MEMMEMMEMMEMMNM■ MEMO MEMN■N MMEMEMEMM■MM■MMMEM.M■■N MENNEN EMEMEMMEMEMEMMEMEM NONE MENNEN MMEMEMEMEMEMEMEMEM MEMO Exhibit D Special Requirements None. 131 QUM& AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: December 18, 2001 CONSENT CALENDAR: ITEM TITLE: Approval of a Maintenance Services STUDY SESSION: Agreement to California Street Maintenance to PUBLIC HEARING: Provide Street Sweeping Services Approve a Maintenance Services Agreement in the amount of $29,640.00 to California Street Maintenance to provide Street Sweeping Services. There is $32,000 available for these services in Public Works Street Maintenance, Street Sweeping (Account No. 101-453-621-616). Therefore, sufficient funding is available to support this recommendation. The referenced services are funded by the General Fund. Therefore, under the Charter City status, the City is not mandated to pay prevailing wage rates. On February 6, 2001, the City Council authorized staff to distribute a Request for Proposal (RFP) to obtain street sweeping services. On November 9, 2001, the City received one proposal. The proposal was submitted by California Street Maintenance in the amount of $35 per curb mile or $1,662.50 per week. The fee as originally proposed would have resulted in a contract amount of $43,225 ($1,662.50 @ 26 weeks). Staff met with California Street Maintenance on November 16, 2001 for the purpose of refining the proposed scope of services and negotiating an acceptable contract amount. The proposed fee at $35 per curb mile included the disposal of all collected refuse at a legally established disposal area. During the negotiations staff agreed that the City would provide the contractor with a refuse collection area and the City would provide for refuse disposal. Considering this scope change, the per curb mile fee was lowered to $24 and came within the City's available budget. 133 TAPWDEPT\C0UNCIL\2001 \01 1218d.wpd Staff researched the sweeping fees being paid by 3 other Coachella Valley jurisdictions (Cities of Rancho Mirage, Palm Desert, and Indian Wells). The sweeping costs paid by these jurisdictions range between $20.14 to $24.35 per curb mile. Attached (Attachment 1) is a Maintenance Services Agreement between the City of La Quinta and California Street Maintenance, in the amount of $29,640.00. The proposed fee is calculated at $24.00 per curb mile or $1,140 per week for 26 weeks. Considering City Council approval of the Maintenance Services Agreement on December 18, 2001, street sweeping services will begin in January 2001. The Maintenance Services Agreement may be extended yearly, for a period not to exceed two years at the City of La Quinta's discretion. The alternatives available to the City Council include: 1. Approve a Maintenance Services Agreement in the amount of $29,640.00 to California Street Maintenance to provide Street Sweeping Services; or 2. Do not Approve a Maintenance Services Agreement in the amount of $29,640.00 to California Street Maintenance to provide Street Sweeping Services; or 3. Provide staff with alternative direction. Respect f y s fitted, OF Roy . Stephenson, P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Maintenance Services Agreement r- i• UU4 133 TAPWDEPT\COUNCIL\2001 \01 1218d.wpd ATTACHMENT 1 MAINTENANCE SERVICES AGREEMENT THIS MAINTENANCE SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and California Street Maintenance ("Contractor"). The parties hereto agree as follows: 1.1 , cope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services related to Mechanical Street Sweeping as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages,. and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contractor. T:\pwdept\consultants\psamodel\Base-con.rev Pagel of 14 14 t1 004 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Contractor shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. W11MM91u. ON _ •► 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit 'W (the "Schedule of Compensation") in a total amount not to exceed Twenty Nine Thousand Six Hundred Forty Dollars and No Cents ($29,640.00 ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Contractor's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. WIVISIM01MV-1110 lei =161:1441M 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this. Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. T:\pwdept\consultants\psamodel\Base-wn.rev Paget of 14 14 Uv5 3.3 Force Ma eure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. ••;D ► • •► • •;, 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Mr. Rick Anderson b. Ms. Kelley Kessler C. Mr. Chase Harris It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Mr. James Lindsey or such other person as may be designated by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. T:\pwdept\consultants\psamodel\Base-con.rev Page3 of 14 14: 006 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 71"Eff ► :_NG] •► M,oil :•►� 5.1 Insurance. Contractor shall procure and maintain during the term of this Agreement, at its cost, and submit to City for review by City's Risk Manager concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers, officials, members, agents, representatives and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Contractor shall carry commercial general liability insurance in the amount of $3,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. Contractor shall carry automobile liability insurance of $3,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contractor, its officers, any person directly or indirectly employed by Contractor, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contractor's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional T:\pwdept\consultants\psamodel\Base-con.rev Page4 of 14 14j 0 U i insured shall be delivered to and approved by City prior to commencement of the services hereunder. Contractor shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. All insurance required by this Section shall be: (a) kept in effect during the term of this Agreement and shall not be cancelable, suspendable, avoidable or reduceable without thirty (30) days written notice to City of proposed cancellation and (b) placed with insurers with a BEST rating of no less than A+ Class XIV. A certificate evidencing the foregoing shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Contractor shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees representatives, and agents, which arise out of acts or activities of Contractor's or Contractor's Officers, employees, agents or representatives, whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. T:\pwdept\consultants\psamodeMase-con.rev Pages of 14 1411 GU-8 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Contractor for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Contractor from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period T:\pwdept\consultants\psamode]\Base-con.rev Page6 of 14 14 ; U09 as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Contractor, If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. T:\pwdept\consultants\psamodel\Base-con.rev Pagel of 14 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.1 Nt2n-liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. • u 444A_ffl i U : MVA 61 to] 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Chris A. Vogt 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Contractor: Attention: Mr. Rick Anderson 1918 West 169" Street Gardena, California, 90247 (310) 538-5888 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. T:\pwdept\consultants\psamodel\Base-con.rev Page8 of 14 147 u I 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or undnforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation John Pena, Mayor ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Contractor: California reet intenanc ... •. •' • _ _ _ • _ . •... Name: Rick Anderson Title: General Manager Date: December 4, 2001 Date T:\pwdept\consultants\psamodel\Base-con.rev Page9 of 14 14 ui2 Exhibit A Scope of Services 1. Services to be Provided: California Street Maintenance shall furnish all necessary materials, equipment, labor, and incidentals as required to perform street sweeping for the City of La Quinta. The work involved shall include mechanical and/or manual sweeping of all curbed flow -lines, including all cross gutters, streets and paved center median islands. The areas to be swept consist of all designated streets located within the northern portion of the City as illustrated within Attachment 1, which is made a part of this agreement. Each of the streets identified shall be swept a minimum of once per week. 2. Performance Standards Street sweeping shall be performed in accordance with accepted standards for routine and emergency municipal street cleaning. Additional performance standards include: A. When necessary for proper street cleaning, more than one pass will be made on the street without additional charge; B. Additional sweeps requested by the City of La Quinta for unsatisfactory performance shall be responded to immediately; C. The City reserves the right to add additional streets and/or other right-of-way to the street schedule. The contractor shall provide any additional sweeping services at the agreed upon per curb mile cost; D. Contractor shall maintain the sweeping schedule as approved by the City of La Quinta and shall maintain standby equipment to be used in the event of equipment breakdown or an emergency; E. Sweeping in residential areas shall not commence prior to 7 a.m. F. Sweepers shall not be operated faster than 10 mph when sweeping paper, leaves or light trash, 5 mph when sweeping normal accumulation of dirt, sand and gravel, and 3 mph when sweeping heavy accumulation of dirt, sand and gravel. G. Contractor shall make arrangements with the Coachella Valley Water District (CVWD) to obtain and pay for water necessary for street sweeper operations. The City of La Quinta shall review and approve water access locations. H. The City of La Quinta shall be the sole authority for canceling scheduled street sweeping due to inclement weather. When inclement weather prevents adherence to the regular sweeping schedule for two or less days in a given week, the sweeping areas so affected by the inclement weather shall be swept within seven days of the scheduled sweeping without interruption of T:\pwdept\consultants\psamodel\Base-con.rev Page10 of 14 4 ^ U -13 regular sweeping schedule. Contractor shall perform all make up work due to inclement weather without additional charge. I. In the case of prolonged inclement weather, the City, at its discretion, will consider the Contractor's request to eliminate sweep days not completed. If sweep days are eliminated, the Contractor shall credit the City for curb miles not performed. J. Contractor shall not sweep on Saturday, Sunday or City recognized holidays. K. Consultant will submit a list of the type of equipment to be utilized, including the year, make and model of each sweeper proposed for providing these services to the City for approval. At a minimum the Contractor shall provide two (2) primary and one (1) back up sweeper. The two primary sweepers shall be regenerative air vacuum sweepers that comply with South Coast Air Quality Management (AQMD) Rule 1186. L. Contractor shall develop a weekly sweeping schedule for approval by the City of La Quinta. At a minimum, each street shall be swept as soon as possible following the weekly trash collection. M. Contractor shall spray street with water during street sweeping operations to the extent required to minimize blown dust/dirt in compliance with AQMD - PM10 requirements. T:\pwdept\consultants\psamodel\Base-con.rev Pagel of 14 Fa„ ui, Exhibit B Schedule of Compensation Payment shall be provided to the Contractor for services rendered based upon each curb mile swept. Compensation shall be provided at $24.00 per curb mile. Total compensation for all work under this contract shall not exceed Twenty Nine Thousand Six Hundred Forty Dollars and No cents ($29, 640.00 ) except as specified in Section 1.6 - Additional Services of the Agreement. The following is a summary of costs to provide the services outlined within Exhibit A of this Agreement for Mechanical Street Sweeping Services. Item Description Unit Est. Qty Unit Cost Extended Cost Street Sweeping Linear Mile 47.5 1 $24.00 1 $1,140.00 per week T:\pwdept\consultants\psamodel\Base-con.rev Page12 of 14 Exhibit C Schedule of Performance Contractor shall complete all services within One Hundred Eighty One ( 181) days , from January 1, 2002 to June 30, 2002 T:\pwdept\consultants\psamodel\Base-con.rev PaSe13 of 14 1POO VJLt.) Exhibit D Special Requirements The City of La Quinta shall provide the Contractor with a disposal site for the refuse collected within the City of La Quinta Corporate Boundary. The City of La Quinta shall be responsible for disposal for this refuse. T:\pwdept\consultants\psamodel\Base-con.rev Page14 of 14 153 City of La Quinta Street Sweeping 018 NAMEID STNAME LENGTH DOL TOTAL LENGTH 204 ADAMS ST 757.63 2 1515.26 204 ADAMS ST 1519.63 2 3039.26 204 ADAMS ST 11.56 2 23.12 204 ADAMS ST 304.04 2 608.08 204 ADAMS ST 661.59 2 1323.18 204 ADAMS ST 72.67 2 145.34 204 ADAMS ST 72.67 2 145.34 204 ADAMS ST 307.53 2 615.06 204 ADAMS ST 829.91 2 1659.82 204 ADAMS ST 1020.08 2 2040.16 204 ADAMS ST 799.12 2 1598.24 204 ADAMS ST 514.44 2 1028.88 204 ADAMS ST 820.54 2 1641.08 204 ADAMS ST 662.59 2 1325.18 204 ADAMS ST 647.99 2 1295.98 303 ALBA CT 222.05 2 444.10 325 ALDEN CIR 586.23 2 1172.46 722 ARBOLA CIR 307.49 2 614.98 807 AROSA WY 330.89 2 661.78 807 AROSA WY 329.87 2 659.74 19851 ASHLEY PL. 469.65 2 939.30 19851 ASHLEY PL 324.99 2 649.98 19852 ASHLEY WY 258.00 2 516.00 18647 BAYBERRY LN 260.00 2 520.00 18647 BAYBERRY LN 184.00 2 368.00 18650 BIRCHCREST CIR 123.54 2 247.08 -18650 BIRCHCREST CIR 366.00 2 732.00 18650 BIRCHCREST CIR 70.32 2 140.64 18650 BIRCHCREST CIR 179.05 2 358.10 18650 BIRCHCREST CIR 154.16 2 308.32 18650 BIRCHCREST CIR 138.38 2 276.76 18650 BIRCHCREST CIR 388.18 2 776.36 1916 BLAZING STAR TR 257.93 2 515.86 1916 BLAZING STAR TR 179.47 2 358.94 1916 BLAZING STAR TR 201.76 2 403.52 1916 BLAZING STAR TR 251.59 2 503.18 1916 BLAZING STAR TR 650.40 2 1300.80 1916 BLAZING STAR TR 410.34 2 820.68 2152 BRADFORD CIR 663.19 2 1326.38 19284 BRIDGETTE WY 132.22 2 264.44 19284 BRIDGETTE WY 94.66 2 189.32 19284 BRIDGETTE WY 290.00 2 580.00 19284 BRIDGETTE WY 116.59 2 233.18 19284 BRIDGETTE WY 166.06 2 332.12 19284 BRIDGETTE WY 269.87 2 539.74 19284 BRIDGETTE WY 269.61 2 539.22 19284 BRIDGETTE WY 134.66 2 269.32 19284 BRIDGETTE WY 80.02 2 160.04 2507 BUTTERCUP LN 125.62 2 251.24 2507 BUTTERCUP LN 243.60 2 487.20 2507 BUTTERCUP LN 148.66 2 297.32 2507 BUTTERCUP LN 411.42 2 822.84 2634 CALICO CIR 131.73 2 263.46 2634 CALICO CIR 353.03 2 706.06 18564 CALLE SERENA 159.51 2 319.02 3219 CAMINO AMARILLO 358.58 2 717.16 3225 CAMINO AZUL 387.49 2 774.98 3225 CAMINO AZUL 213.20 2 426.40 3225 CAMINO AZUL 348.78 2 697.56 3277 CAMINO DEL ORO 319.79 2 639.58 3277 CAMINO DEL ORO 323.76 2 647.52 3277 CAMINO DEL ORO 324.20 2 648.40 3307 CAMINO LA CRESTA 388.04 2 776.08 3311 CAMINO LAVANDA 395.45 2 790.90 3311 CAMINO LAVAN DA 560.95 2 1121.90 3354 CAMINO ROSADA 639.76 2 1279.52 3440 CANTERRA CIR 347.54 2 695.08 3441 CANTERRA DR 383.34 2 766.68 3441 CANTERRA DR 278.36 2 556.72 3575 CARMEN PL 252.27 2 504.54 3583 CARNES CIR 585.47 2 1170.94 19009 CARRIE LN 258.51 2 517.02 19009 CARRIE LN 258.00 2 516.00 19853 C I N DY CT 330.01 2 660.02 18656 COLDBROOK LN 66.51 2 133.02 18656 COLDBROOK LN 254.19 2 508.38 18656 COLDBROOK LN 260.62 2 521.24 18656 COLDBROOK LN 43.09 2 86.18 18656 COLDBROOK LN 133.89 2 267.78 22677 COLDCREEK LN 130.09 2 260.18 19842 COMO CT 548.01 2 1096.02 19842 COMO CT 115.00 2 230.00 4824 CORTEZ LN 171.60 2 343.20 4824 CORTEZ LN 366.61 2 733.22 5038 CRISTOL Pl. 169.95 2 339.90 5180 DALEA CIR 416.39 2 832.78 5220 DARBY RD 3137.76 2 6275.52 5220 DARBY RD 377.73 2 755.46 5220 DARBY RD 111.85 2 223.70 5220 DARBY RD 14.67 2 29.34 19854 DEBBIE DR 270.71 2 541.42 19854 DEBBIE DR 280.00 2 560.00 19854 DEBBIE DR 280.00 2 560.00 19854 DEBBIE DR 280.00 2 560.00 18663 DESERT AIR ST 501.00 2 1002.00 18663 DESERT AIR ST 275.64 2 551.28 18663 DESERT AIR ST 48.46 2 96.92 18663 DESERT AIR ST 474.58 2 949.16 5498 DESERT CREST DR 179.00 2 358.00 5498 DESERT CREST DR 253.00 2 506.00 5498 DESERT CREST DR 255.00 2 510.00 v ? r 5498 DESERT CREST DR 125.00 2 250.00 5498 DESERT CREST DR 129.78 2 259.56 5498 DESERT CREST DR 255.00 2 510.00 5500 DESERT EAGLE CT 622.57 2 1245.14 5504 DESERT FOX DR 503.30 2 1006.60 5504 DESERT FOX DR 525.70 2 1051.40 5504 DESERT FOX DR 264.51 2 529.02 5510 DESERT HILLS CT 504.06 2 1008.12 5527 DESERT ROCK CT 464.87 2 929.74 5533 DESERT SAND CT 502.53 2 1005.06 5538 DESERT STREAM DR 177.44 2 354.88 5538 DESERT STREAM DR 256.39 2 512.78 5538 DESERT STREAM DR 766.08 2 1532.16 5538 DESERT STREAM DR 130.65 2 261.30 5538 DESERT STREAM DR 86.08 2 172.16 5538 DESERT STREAM DR 469.65 2 939.30 5538 DESERT STREAM DR 324.99 2 649.98 5538 DESERT STREAM DR 75.00 2 150.00 5538 DESERT STREAM DR 157.83 2 315.66 5538 DESERT STREAM DR 42.12 2 84.24 19285 DESERT VIEW CT 501.77 2 1003.54 19286 DESERT WIND CT 491.81 2 983.62 18664 DIANE DR 550.57 2 1101.14 18664 DIANE DR 330.01 2 660.02 18664 DIANE DR 105.01 2 210.02 5830 DUNE PALMS RD 2638.81 2 5277.62 5830 DUNE PALMS RD 670.21 2 1340.42 5830 DUNE PALMS RD 452.64 2 905.28 5830 DUNE PALMS RD 638.52 2 1277.04 5830 DUNE PALMS RD 1219.53 2 2439.06 5830 DUNE PALMS RD 792.67 2 1585.34 6370 ESTELO CT 141.03 2 282.06 6511 FALMOUTH DR 294.04 2 588.08 6629 FIESTA DR 650.54 2 1301.08 6629 FIESTA DR 880.05 2 1760.10 6758 FORBES CIR 665.70 2 1331.40 6758 FORBES CIR 158.81 2 317.62 6758 FORBES CIR 53.38 2 106.76 6843 FOXTAIL CIR 437.48 2 874.96 6905 FRONTERA DR 244.11 2 488.22 6905 FRONTERA DR 381.00 2 762.00 6907 FRONTERRA DR 71.62 2 143.24 19844 GENOA DR 176.00 2 352.00 19844 GENOA DR 79.00 2 158.00 19844 GENOA DR 255.00 2 510.00 19844 GENOA DR 250.00 2 500.00 7296 GOLDENROD CIR 523.02 2 1046.04 8183 HORSESHOE RD 981.59 2 1963.18 8236 HUMMINGBIRD LN 204.61 2 409.22 8406 IRIS CT 366.39 2 732.78 8428 IRWIN CIR 591.20 2 1182.40 18670 KARA CT 380.00 2 760.00 19855 KAYE CT 330.00 2 660.00 9096 KRISTEN CT 330.01 2 660.02 9186 LA PALMA DR 198.35 2 396.70 9186 LA PALMA DR 507.50 2 1015.00 9186 LA PALMA DR 1149.24 2 2298.48 9244 LADERA DR 165.23 . 2 330.46 9244 LADERA DR 270.65 2 541.30 9244 LADERA DR 133.19 2 266.38 9244 LADERA DR 292.25 2 584.50 9244 LADERA DR 418.10 2 836.20 9454 LATIGO CIR 267.76 2 535.52 19287 LAURIE CT 378.00 2 756.00 9935 LOS MANOS DR 189.26 2 378.52 9935 LOS MANOS DR 278.78 2 557.56 9935 LOS MANOS DR 430.14 2 860.28 9935 LOS MANOS DR 20.00 2 40.00 9935 LOS MANOS DR 190.47 2 380.94 9992 LOWE DR 831.17 2 1662.34 10178 MAL IA CIR 152.94 2 305.88 10209 MANDEVILLE RD 161.23 2 322.46 10314 MARGURITE CT 383.62 2 767.24 10334 MARIGOLD LN 1062.59 2 2125.18 10360 MARIPOSA CT 419.67 2 839.34 22679 MESSINA CT 221.08 2 442.16 10849 MILAGO DR 386.80 2 773.60 22085 MILAN CT 221.09 2 442.18 22085 MILAN CT 552.01 2 1104.02 22085 MILAN CT 99.00 2 198.00 22085 MILAN CT 108.93 2 217.86 22085 MILAN CT 821.06 2 1642.12 10901 MINHOE RD 128.56 2 257.12 11349 N HARLAND DR 310.51 2 621.02 11349 N HARLAND DR 314.85 2 629.70 11349 N HARLAND DR 309.42 2 618.84 11349 N HARLAND DR 228.19 2 456.38 11396 NAPLES DR 124.00 2 248.00 11396 NAPLES DR 937.98 2 1875.96 11578 NOLAN CIR 574.59 2 1149.18 11691 NUEVO DR 223.38 2 446.76 11691 NUEVO DR 87.29 2 174.58 11796 OCOTILLO DR 387.44 2 774.88 11796 OCOTILLO DR 283.91 2 567.82 11796 OCOTILLO DR 279.57 2 559.14 11796 OCOTILLO DR 274.87 2 549.74 11796 OCOTILLO DR 232.89 2 465.78 11796 OCOTILLO DR 232.00 2 464.00 11796 OCOTILLO DR 440.60 2 881.20 11796 OCOTILLO DR 181.97 2 363.94 12130 PALA CIR 108.64 2 217.28 12144 PALERMO CT 223.78 2 447.56 r 1�tU u22 12155 PALM CIRCLE DR 540.31 2 1080.62 12155 PALM CIRCLE DR 244.18 2 488.36 12155 PALM CIRCLE DR 112.42 2 224.84 12155 PALM CIRCLE DR 276.50 2 553.00 12155 PALM CIRCLE DR 298.81 2 597.62 22871 PARKBROOK CT 81.40 2 162.80 22871 PARKBROOK CT 20.00 2 40.00 22871 PARKBROOK CT 129.99 2 259.98 20997 PARMA CT 223.78 2 447.56 20998 POMPEII CT 115.00 2 230.00 20998 POMPEII CT 554.96 2 1109.92 13672 ROADRUNNER LN 439.33 2 878.66 13672 ROADRUNNER LN 546.96 2 1093.92 13672 ROADRUNNER LN 251.34 2 502.68 22680 ROME DR 46.00 2 92.00 22680 ROME. DR 130.20 2 260.40 18600 ROUDEL LN 615.35 2 1230.70 13905 ROYAL PALM DR 360.57 2 721.14 13905 ROYAL PALM DR 625.12 2 1250.24 13905 ROYAL PALM DR 359.02 2 718.04 13905 ROYAL PALM DR . 142.29 2 284.58 13905 ROYAL PALM DR 160.29 2 320.58 13905 ROYAL PALM DR 742.97 2 1485.94 13905 ROYAL PALM DR 289.01 2 578.02 13905 ROYAL PALM DR 417.99 2 835.98 13905 ROYAL PALM DR 73.77 2 147.54 14050 SAFFRON CT 385.39 2 770.78 20999 SALERNO CT 223.78 2 447.56 20345 SAN MARINO CT 115.00 2 230.00 20345 SAN MARINO CT 554.96 2 1109.92 14385 SANITA DR 1151.21 2 2302.42 14385 SANITA DR 298.10 2 596.20 14385 SANITA DR 194.75 2 389.50 14618 SEELEY DR 311.94 2 623.88 14618 SEELEY DR 311.84 2 623.68 14618 SEELEY DR 310.83 2 621.66 14618 SEELEY DR 231.52 2 463.04 19848 SIENA CT 115.00 2 230.00 19848 SIENA CT 548.01 2 1096.02 15191 SONESTA WY 1183.24 2 2366.48 15409 STAR FLOWER TR 272.50 2 545.00 15409 STAR FLOWER TR 241.95 2 483.90 15409 STAR FLOWER TR. 255.67 2 511.34 15409 STAR FLOWER TR 258.43 2 516.86 15409 STAR FLOWER TR 179.64 2 359.28 22872 SUMMERBROOK CT 135.05 2 270.10 22873 SUNBERRY CT 101.62 2 203.24 18679 SUNBROOK LN 84.67 2 169.34 18679 SUNBROOK LN 177.16 2 354.32 18679 SUNBROOK LN 606.94 2 1213.88 15864 SWEETBUSH LN 531.70 2 1063.40 023 16215 TIARA PL 249.62 2 499.24 19849 TORINO DR 256.94 2 513.88 19849 TORINO DR 136.92 2 273.84 19849 TORINO DR 133.34 2 266.68 19849 TORINO DR 273.85 2' 547.70 19849 TORINO DR 136.92 2 273.84 19849 TORINO DR 45.00 2 90.00 19849 TORINO DR 5.00 2 10.00 19849 TORINO DR 256.71 2 513.42 19849 TORINO DR 273.86 2 547.72 19849 TORINO DR 273.86 2 547.72 19849 TORINO DR 95.51 2 191.02 16362 TORTOLOA CIR 151.62 2 303.24 20638 TUCSON CIR 267.28 2 534.56 19850 VENICE DR 210.00 2 420.00 19850 VENICE DR 125.00 2 250.00 19850 VENICE DR 250.00 2 500.00 19850 VENICE DR 45.00 2 90.00 19850 VENICE DR 210.00 2 420.00 19850 VENICE DR 86.94 2 173.88 19850 VENICE DR 43.07 2 86.14 16798 VERBENA DR 386.56 2 773.12 16798 VERBENA DR 3.48 2 6.96 22681 VERONA CT 222.07 2 444.14 16912 VIA CALIENTE 339.85 2 679.70 16967 VIA CORONADO 418.78 2 837.56 16967 VIA CORONADO 52.75 2 105.50 16967 VIA CORONADO 268.54 2 537.08 17007 VIA DEL MONTE 309.95 2 619.90 17014 VIA DEL SOL 186.26 2 372.52 17300 VIA SEVILLA 1302.28 2 2604.56 17300 VIA SEVILLA 735.71 2 1471.42 17300 VIA SEVILLA 221.33 2 442.66 17628 W. HARLANDER DR 826.94 2 1653.88 17915 2631.36 2 5262.72 17915 1493.84 2 2987.68 17915 1160.72 2 2321.44 17915 2654.91 2 5309.82 17552 276.57 2 553.14 17336 155.61 2 311.22 17552 425.44 2 850.88 17552 271.42 2 542.84 17750 1421.67 2 2843.34 17750 600.67 2 1201.34 17457 296.41 .2 592.82 17457 320.98 2 641.96 17457 315.28 2 630.56 17457 311.04 2 622.08 17457 203.37 2 406.74 17597 492.51 2 985.02 17457 374.99 2 749.98 4" Y 17457 1359.55 2 2719.10 17597 329.51 2 659:02 18087 311.35 2 622.70 17597 331.60 2 663.20 17457 492.97 2 985.94 17597 329.17 2 658.34 19288 378.00 2 .756.00 17400 524.87 2 1049.74 17400 130.13 2 260.26 17400 349.47 2 698.94 17400 184.00 2 368.00 17750 735.91 2 1471.82 17750 480.48 2 960.96 17750 480.48 2 960.96 17750 873.99 2 1747.98 17750 873.99 2 1747.98 17750 1606.12 2 3212.24 17750 1457.71 2 2915.42 17750 15.64 2 31.28 17750 240.72 2 481.44 18087 20.00 2 40.00 161 t)1:5 rA CV 4 lep QuArA AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 18, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Professional Services Agreement (PSA) with JAS Pacific Inc, for Building Inspection PUBLIC HEARING: and Plan Review Services RECOMMENDATION: Approve a Professional Services Agreement with JAS Pacific in an amount not to exceed $200,000 annually for building inspection and plan review services. FISCAL IMPLICATIONS: Not to exceed $200,000 annually. This amount represents the costs associated with two full time contract employees to perform building inspection and in-house plan review. The hourly rate for each employee is $40. Revenues generated by building and plan check fees are sufficient to cover the aforementioned expenditure. The current budget contains funds for two contact building inspectors for the first six months of the Fiscal year. Due to the fact that building activity level remains high (full year revenue projections have already been met in the first five months of the Fiscal Year), staff will request additional funding at mid year in order to retain the services of the contract inspectors. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Due to the extemely high level of building activity over the past several years, the City has found it necessary to contract with outside providers of plan check and inspection services. The approval before the City Council today will renew the current contract with JAS Pacific. If building activity slows to the extent that full time City staff can handle the work load, the services of JAS Pacific will be decreased or eliminated per the Agreement. 16 G:\BUILD I MawardJASagenda. wpd FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1 . Approve a Professional Services Agreement with JAS Pacific in an amount not to exceed $200,000 annually for building inspection and plan review services; or 2. Do not approve a Professional Services Agreement with JAS Pacific in an amount not to exceed $200,000 annually for building inspection and plan review services; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building and Safety Approved for submission by: Thomas P. Genovese City Manager 160 G:\BU ILD I NG\awardJASagenda.wpd 002 Qum& AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 18, 2001 ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate to Construct Bridge Rail Enhancements for the Jefferson Street Bridge over the All -American Canal BUSINESS SESSION: CONSENT CALENDAR: / 0 STUDY SESSION: PUBLIC HEARING: Approve plans, specifications and the Engineer's Estimate of probable construction costs; and Authorize staff to advertise and receive bids to construct enhanced bridge barrier and railing at the Jefferson Street bridge over the All -American Canal. The Engineer's Estimate of probable construction cost is $70,000.00. The following table illustrates total estimated project costs: Construction $70,000 Design (previously expended) $10,800 Inspection/Testing/Survey $6,300 Contingency $8,710 Administration $4,791 TOTAL $100,601 The Jefferson Street bridge over the All -American Canal is part of Project 99-05, Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1 . The following represents the project funding and sources: SB 300 (401-000-493-485) $713,41 1 .00 Infrastructure Funds (401-000-493-000) $2,882,008.00 CVAG Funding (401-000-466-481) $12,589,513.00 Art in Public Places (401-000-493-000) $10,800.00 164 T:\PWDEPT\C0UNC1L\2001\01 1218c.wpd TOTAL FUNDING: $16,195,732.00 Less prior expenditures $1 1,149,735.00 BALANCE $5,045,997.00 Per the Memorandum of Understanding between CVAG, La Quinta, and Indio, CVAG would fund 75 % of the cost of the standard bridge barrier and chain link railing and the City of La Quinta would be responsible for the remaining 25%. Staff has communicated with CVAG regarding eligibility for project funding to construct the enhancements to the bridge barrier and railing. CVAG informed the City that as long as these elements do not compromise the safety or integrity of their intended use they would qualify for the agreed upon 75 % funding associated with all improvements included in the project scope. As indicated, the Bridge Rail Enhancements are estimated to cost $100,601. Of this amount, $10,800 has previously been expended from the Art in Public Places fund for design of the enhanced bridge barrier and rail. The balance to close this portion of the project is estimated to be $89,801. CVAG has given a verbal commitment to fund 75% of the estimated $891801 or $67,351 leaving a balance to be funded from the Art in Public Places fund of $22,450. Considering the actual construction costs are unknown at this time, staff is not prepared to make recommendation regarding funding to be appropriated. Following bid opening, staff will make the appropriate recommendation for funding to construct this portion of work. None. At the November 7, 2000 City Council meeting, the Council authorized staff to negotiate an Art Purchase Agreement with Navarrete Studios to provide artistic bridge railing designs for the Jefferson Street Bridge over the All American Canal. On February 20, 2001, the City Council approved an Art Purchase Agreement in the amount of $3,000.00 with Navarrete Studios to create artistic components, "similar to, but not the same" as the Washington Street bridge over the La Quinta Evacuation Channel, to be incorporated into the Jefferson Street Bridge barrier and railing over the All -American Canal. At the May 1, 2001 City Council meeting, the Council approved one of two submitted artistic conceptual designs and directed staff to finalize the design with Navarrete Studio. 6J 1 At the July 3, 2001 City Council meeting, the Council approved an expenditure from 00.4 TAPWDEPT\C0UNCIL\2001 \01 1218c.wpd the Art in Public Places fund in the amount of $71800 for RBF Consulting to convert the artist conceptual designs into engineering construction drawings and to provide technical specifications for same. This work is now complete (Attachment 1) and ready to be bid. The standard bridge barrier and chain link railing were included in the original scope of work for the Jefferson Street bridge over the All -American canal within Project 99-05, Jefferson Street Improvements - Phase I Avenue 54 to Highway 1 1 1 . However, due to the length of time to review and approve the artistically enhanced barrier and railing, the window of opportunity for this type of work is no longer available without extending the contract with Granite Construction. However, staff is in the process of closing the contract with Granite Construction. Therefore, staff is recommending to advertise and receive bids for the enhanced bridge barrier. Considering approval to receive bids on December 18, 2001, the following represents estimated project milestones: Advertise for bids Recommend Award Notice to Proceed Construction Acceptance 12/21 /01 - 1 /25/02 2/5/02 3/4/02 03/04/02 - 05/03/02 5/21 /02 The alternatives available to the City Council include: 1. Approve plans, specifications and the Engineer's Estimate of probable construction costs and authorize staff to advertise and receive bids to construct enhanced bridge barrier and railing at the Jefferson Street bridge over the All - American Canal; or 2. Do not approve plans, specifications and the Engineer's Estimate of probable construction costs and do not authorize staff to advertise and receive bids to construct enhanced bridge barrier and railing at the Jefferson Street bridge over the All -American Canal; or 3. Provide staff with alternative direction. TAPWDEPT\COUNCIL\2001 \011218c.wpd Respectfully submitted, ASt nson, P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Structural Plan 16 vu41- TAMDEMCOUNCIL\2001 \01 1218c.wpd m n C ksl: �lI) e�i a 8K z N i n A m m M - r C) p c Z o CD n M m m m N m o-'' S m 0 () mA N � A N ^ Z Z m IIFF\11 = CY ICE z v CD z A e7 I o; r N �p m co LD m rn I� 0 2 A z > C9 • I r rn n • � NN m � r N N ran m Z i c� N D�m� 5 ��0 >�DDc D / / f o > Z Nn /T� D zm�� v 'm n / 1 0 O - Z CD D v cn ij $ n' > m b D F' T m ry mm mm�m m a °'� _ o o r a s �Z QA Q o% ;D a z v^, to n D =t m Z v 0 c11 I CII r' IJ CC I o� i 0 zo N + n D f� CD o QQZ �i 0 CD o r+ D 16 ^•'A\.'^ n�('93\DWG\DLv\BR$DGE\D93BRDI.DWG II/01/01 2 ID p COUNCILIRDA MEETING DATE: December 18, 2001 ITEM TITLE: Adoption of a Resolution of the City Council Declining to Establish a Veterans Preference System Pending the Meet and Confer Process with the La Quinta City Employees Association RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: l STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council that would decline to establish a veterans preference system for personnel employment actions pending the meet and confer process with the La Quinta City Employees Association (LQCEA). FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: Applicable to Charter Cities. BACKGROUND AND OVERVIEW: Government Code Section 50088 was enacted in 1999 and it requires all cities (including charter cities) and counties that have an established civil service system and entrance examination for the selection of appointive officers and employees to either: (a) implement a veterans preference system giving preference to a veteran over identically qualified applicants or (b) adopt a resolution identifying the reasons that it does not implement a veterans preference system. Initially, it was not clear that this Government Code Section was applicable to the City of La Quinta given our specific hiring practices and Charter City status. An opinion obtained from the City Attorney indicates that this code most probably applies to the City of La Quinta. Accordingly, the City must take action on this issue by January 1, 2002. 169 The City would have to amend its Personnel Policies and Procedures in order to implement a veterans preference system. The City has a practice of conferring with LQCEA regarding any changes to the Personnel Policies and Procedures, which impact the terms and conditions of employment. In this context, staff recommends that this issue be deferred until there is an opportunity to meet with LQCEA. At that time, the details of any veterans preference system would be negotiated. Subsequent to negotiations with LQCEA, staff would return to the City Council with a recommendation for a veterans preference system. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council that declines to establish a veterans preference system for personnel employment actions pending the meet -and - confer process with LQCEA; or 2. Provide staff with alternative direction. Respectfully submitted, ]Le�'i;SL ,.OL.- Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager RESOLUTION NO.2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SETTING FORTH THE CITY'S REASONS FOR NOT ADOPTING A VETERANS PREFERENCE SYSTEM, IN SATISFACTION OF CALIFORNIA GOVERNMENT CODE SECTION 50088 WHEREAS, California Government Code Section 50088 mandates that any city that has established a civil service system or an approved local merit system for the selection of appointive officers and employees must, by January 1, 2002, either establish a veterans preference system or a resolution identifying reasons why a veterans preference system has not been established; WHEREAS, the City of La Quinta has an established and approved local merit system and competitive examinations for the selection of appointive officers and employees on the basis of merit; and WHEREAS, the City Council of the City of La Quinta has determined that veterans preference is a local collective bargaining issue that should be addressed when meet -and -confer sessions are held with the La Quinta City Employees Association (LQCEA). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitals are true and correct and incorporated herein. 2. That the City Council does hereby find and determine that the establishment of a veterans preference system independent of the meet and confer process would be premature. The City Council directs staff to meet and confer with LQCEA on this topic when appropriate. 3. That the City Council hereby refrains from establishing a veterans preference system at this time and, instead, adopts this Resolution in satisfaction of the requirements of Government Code Section 50088. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18t" day of December, 2001, by the following vote to wit: AYES: NOES: 003 ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 004 T 0 0 4hf 4 4aw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 18, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Adoption of a Resolution Accepting the Donation PUBLIC HEARING: of a Bell RECOMMENDATION: Adopt a Resolution of the City Council accepting the donation of a cast iron bell. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Mr. Richard DiTaranto, a local citizen, has donated a cast iron bell to the City. Staff has researched the origins of the bell, and learned that it is approximately 50- 75 years old, and was manufactured by the CS Bell Foundry in Hillsboro, Ohio. The company no longer exists, having gone out of business approximately 50 years ago. However, during its existence, the company produced thousands of similar bells of varying size. This particular bell is 24 inches in diameter and still has its original hardware. This type of bell was most commonly used in schools and in small country chapels. Because they are still in abundance in the Midwest, bells in this condition would sell for $200-$500. If the bell were restored, it could possibly retail for $1,400. Attachment 1 includes color photos of the bell. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council accepting the donation of a cast iron bell; or 173 2. Do not adopt a Resolution of the City Council accepting the donation of a cast iron bell; or 3. Provide staff with alternative direction. Respectfully submitted, FLO "e� Debbie Powell, Management Analyst Approved for submission by: l ' Thomas P. Genovese, City Manager Attachments: 1. Color photos of the cast iron bell I t 'i RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING THE DONATION OF A BELL WHEREAS, on December 18, 2001, Mr. Richard DiTaranto generously donated to the City of La Quinta a cast iron bell; and WHEREAS, the gift was offered for donation to the City of La Quinta and was not given or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of a cast iron bell from Mr. Richard DiTaranto. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18t" day of December 2001, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California J 17 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 176 ATTACHMENT 1 177 T 0 0 4hf 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: L COUNCIL/RDA MEETING DATE: December 18, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the La Quinta PUBLIC HEARING: Museum Design RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The Capital Improvement Program budget for Fiscal Year 2002-03 contains a construction budget of $752,500 for the La Quinta Museum (Museum) expansion project. Dependent upon the final design of the Museum selected by the City Council, additional funds may be required for construction of the Museum. The City of La Quinta has applied for a grant through Proposition 12 in the amount of $450,000 for the construction of the Museum. However, notification regarding the award of grant funds in not anticipated until late Spring 2002. Additional funding for the Museum construction may be available through RDA Project Area #1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 6, 2001 City Council meeting, the City Council reviewed two concepts for the La Quinta Museum expansion project. The City Council concurred on Design B, which is the two story facility with some modifications. The Consultant, Paul Johnson of Ferris Johnson Design, has revised Design B to reflect some of the City Council's comments as provided as Attachment 1. These revisions include: The restroom on the second floor was moved to the front of the west side of the building with a door allowing access from the balcony; The height of the solid wall on the north side of the courtyard had been raised from 36 inches to 48 inches; and 178 In the dumpster area, the air conditioning unit and dumpster location have been reversed. Additional Council comments have been addressed via correspondence from Mr. Johnson also included in Attachment 1. Attachment 2 provides the revised floor plan for Design B. Three dimensional concepts of Design B are provided as Attachment 3. The construction estimate for Design B is included as Attachment 4, as provided by the design Consultant. The allocated funding level as identified in the Fiscal Year 2002-03 Capital Improvement Program for the Museum expansion is $752,500 for construction with $78,750 for inspection and $43,750 for administration, for a total Museum Expansion budget of $875,000. The estimated construction cost for Design B is $1,507,005, which includes an additional $495,500 for construction, $27,500 for inspection and $54,505 for administration. By approving Design B of the Museum, a deficit of $577,505 is created in the current Museum Expansion budget. Should the City be awarded the total grant request through Proposition 12 funds in the amount of $450,000, there will be a deficit amount of $127,505 for construction of Design B of the Museum. The grant referred to above is the Safe Neighborhoods and Parks Bond Act of 2000 (Proposition 12). This grant has a section for funding construction of museums. The total amount available statewide is 8 million dollars. In order for the application to be considered for funding, the museum project was required to have support from a local legislator. The La Quinta Museum received support from Congresswoman Mary Bono, Senator Jim Battin and Assemblyman David Kelley. Once the application and letters of support were submitted, the applications were reviewed by the California Department of Parks and Recreation, the state agency responsible for administering the grant. A total of 450 applications were received by the Department of Parks and Recreation that met the criteria for further consideration. The City of La Quinta received notification that the La Quinta Museum project would be considered for possible funding. The total amount requested for the 450 applications equaled $400,000,000. The total amount available through Proposition 12 for museums is $8,000,000. The amount requested by the City of La Quinta for the Museum is $450,000. Should the City be awarded the grant, the total amount available for the museum construction would be $1,325,000 which leavesan estimated deficit of $127,505 as provided in Design B. The award of the museum grants is anticipated to take place in the Spring of 2002. As outlined, the estimated construction cost does not include the courtyard costs. These costs would include the fountain and surrounding amenities. The fountain and surrounding amenities could be designed and built by an artist as a component of the Art in Public Places program. Should the City Council decide to have the courtyard 179 designed as an Art in Public Places component, a Request for Proposals will be U S:\Community Services\CCReports\CC.171.La Quinta Museum Design.wpd developed for City Council approval. As of November 30, 2001, the Art in Public Places fund had $155,788 available for public art pieces. Additional projects that may be considered for funding as public arts pieces may include the Jefferson Street Bridge railings in the amount up to $60,000 and possible public art pieces such as the wrought iron fence and interactive water feature for the La Quinta Park. However, those projects have not been approved the by City Council as of this report. Therefore, dependent upon future Art in Public Places allocations to various projects, adequate Art in Public Places funds may not be available to fund the courtyard and fountain area of the Museum design. If the City Council determines that the courtyard will not be designed and constructed as an Art in Public Places component, an additional estimated $55,000 will be needed for this amenity. By adding this component to the additional construction costs, an additional $632,505 will be needed to construct the facility and courtyard. Provided as Attachment 5 is an estimated cost for Fixtures, Furnishings and Equipment (FF&E). These items are not included in the construction cost because the La Quinta Historical Society is currently leasing the existing building from the City and therefore providing their own furnishings. Should the City Council desire to provide Fixtures, Furnishings and Equipment, an additional $48,550 to $54,550 would be needed to provide such amenities. The total amount needed to construct Design B with the courtyard amenities and the FF&E is $ 687,005 If the courtyard is classified as an Art in Public Places amenity, the amount needed for construction of Design B and the FF&E totals $632,505. Amenity Original Budget Additional Funds Needed For Design B Cumulative Total Needed for Design B $752,500 $495,500 $495,500 Administration $43,750 $27,500 $523,000 Inspection $78,750 $54,505 $577,505 FF&E Up to $54,500 $632,005 Total $875,000 $632,505 $632,505 Courtyard/Fountain $55,000 $687,005 Total -Design B $875,000 $687,005 $1,562,005 Once the final design of the Museum is approved, it is estimated that the construction documents will be completed within 90 days. Currently, the construction funding amount of $752,500 is allocated for Fiscal Year 2002-03. Should the City Council so direct, the CIP funding allocation could be moved from Fiscal Year 2002-03 to this Fiscal Year. In this case, the bid package for the Museum construction could be SO advertised approximately in March, with award of bid during the first meeting of May. �- U C 'J S:\Community Services\CCReports\CC.171.La Quinta Museum Design.wpd Also during this time, it is anticipated that the City will receive notification regarding the award of grant funding. When the award of bid takes place, additional funding will be necessary to construct the facility. Staff will proceed with the analysis for possible discussion of additional funding in regards to the deficit in the Museum construction budget. Additional appropriations for the Museum construction may affect other Capital Improvement Program projects such as, but not limited, to the Civic Center Campus, Avenida La Fonda Improvements, Eisenhower Drive Improvements and the La Quinta Park project. This analysis is currently being completed and will be available to the City Council for review during the Capital Improvement Program discussion or earlier if possible. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the final design for the La Quinta Museum; or 2. Do not approve the final design for the La Quinta Museum; or 3. Provide staff with alternative direction. Respectfully submitted, --.--, I .I e Horvitf, (:Immunity Services Director Approved for submission by: homas P. Genovese, City Manager Attachments: 1. Minutes from the November 6, 2001 Study Session and Correspondence from Mr. Johnson 2. Design B Floor Plan 3. Three Dimensional Concepts of Design B 4. Construction Cost Estimates for Design B 5. Fixtures, Furnishings and Equipment Estimates S:\Community Services\CCReports\CC.171.La Quinta Museum Design.wpd ATTACHMENT 1 City Courib�' Minutes 13 November 6, 2001 Mayor Pe stated he supports having some low-level lighting but wasn't sure about electric outlets. Council Members A h and Sniff agreed. Council Member Adolph s d he felt the City "missed the boat" by not constructing an undulating wal ong Eisenhower Drive. Council Member Sniff noted "pocket pa " in the staff report should be changed to "mini -park" for consistency. MOTION - It was moved by Council Members SNf/Henderson to approve a change order with Ray Lopez Associates for Cove '-Park Improvements in the amount of $29,090.59 for the expansion of the par cated on the west side of Bottlebrush and Saguaro Drives. Motion carried unan ously. MINUTE ORDER NO. 2001-156. STUDY SESSION 1. DISCUSSION REGARDING THE LA QUINTA MUSEUM EXPANSION DESIGN. Community Services Director Horvitz presented the staff report. Paul Johnson, of Ferris Johnson Design, reviewed two proposed designs beginning with Design A. Council Member Sniff questioned the kitchen being large enough to be useful. Council Member Adolph suggested utilizing part of the dumpster area to expand the kitchen. He also noted the exhibit space is smaller than the utility space and that the layout would require two people onsite due to the separation of the museum store and entry area. He also suggested the meeting room be utilized for exhibits if used infrequently. Mr. Johnson stated they have projected that the meeting room will be well used. He also noted Design A is closer to the budget amount and Design B is more costly. Barbara Irwin, 44-065 Camino La Cresta, Chairman of Museum Expansion Committee, stated she was pleased with the design and likes the two-story design best. She commented that the meeting room could be used for temporary exhibit space for traveling exhibits and the second story would lend City Council Minutes 14 November 6, 2001 itself to growing room. She stated the archive room will be the first in the Valley and that the museum expansion will provide a spark for the Village. She urged Council to consider Design B. Edward Millis, 53-960 Avenida Herrera, suggested switching the exhibit area and museum store with the original property area. Mr. Johnson noted funds derived from the museum store is a key element and he confirmed the store could be moved to the original part of the building. He then reviewed Design B and the landscape plan. (This item is continued on Page 23.) Council recessed to and until 7:00 p.m. 7: PUBLIC COMMENT - None PRESENTATIONS -'%Pne PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARI FOR AN AMENDMENT TO THE DEVELOPMENT STANDARDS AND CO IT S OF APPROVAL FOR SPECIFIC PLAN 2000-048 AND TENTATIVE T T MAP 29858, A MASTER PLANNED RESIDENTIAL COMMUNITY OF 78 SINGLE FAMILY HOUSES ON APPROXIMATELY 73 ACRES LOCAT AT THE SOUTHWEST CORNER OF AVENUE 50 AND JEFFERSON STREET. PLICANT: FORREST HAAG FOR RJT HOMES, LLC. The Mayor declared the PUBLIC HEARING OPEN . Community Development Director Herman presented thNtaff report. In response to Council Member Adolph, Forrest Haag, the devel r, advised the requested variance from the 20-foot setback requirement i due to lot configurations resulting from the curvilinear street. He requested Co ition No. 183 i y Council Minutes 23 November 6, 2001 khL ayor Pena suggested a committee from the neighborhood get together with to provide input on the park. Counci ember Henderson noted some of the issues, such as hour restrictions, can be wo 4CId out while the park is under construction. Ms. Horvitz adviNentir rchitect can come back the first meeting in December with a revised pan and continue to move forward with the remaining park design so thark is not delayed. She noted the lighting consultant will also need to review h the changes affect the lighting design. Council concurred. Council Member Adolph stated he felt re needs to be a compromise on the lighting issue so the residents do not lose it dark sky.. Council Member Sniff wished to see the light i schedule discussed at the December 41h meeting. MOTION - It was moved by Council Members Sniff/Ado to continue the public hearing on the La Quinta Community Park to December 2001 . Motion carried unanimously. MINUTE ORDER NO. 2001-158. STUDY SESSION ............. continued ftalp 1. DISCUSSION REGARDING THE LA QUINTA MUSEUM EXPANSION DESIGN. (This item was continued from Page 14.) Council Member Adolph spoke regarding Design B and asked about the possibility of moving the meeting room and archives to the second floor. He also voiced concern about having a stairway/entry off the alley. Mr. Johnson advised the meeting room could be moved but the archives need to be located on the ground floor because of the weight factor involved with storage. He further advised the stairway/entry can be re -configured. In response to Mayor Pena, Mr. Lang stated the dumbwaiter would be used to move lighter -weight archives to the future expansion area. Council Member Adolph suggested locating the upstairs restrooms off the walkway. City Council Minutes 24 November 6, 2001 Council Member Sniff supported Design B and stated he felt the patio deck should be solid with a tile effect to use for various activities/events. In response to Council Member Sniff, Mr. Johnson advised stained glass windows are proposed for the second story on the north side between the balcony and exhibit areas. He added the exhibit area and community room will have exposed beam ceilings. Council Member Sniff expressed a desire to see stained glass windows on the east and west sides to provide a refracted -light ambiance. He also asked if people on the second floor would be able to look down into the lower part of the first -floor area, to which Mr. Johnson responded it would mean a reduction in valuable exhibit floor space on the second floor. Council Member Sniff asked that it be considered because he felt it would add a lot in sense of feeling. He also felt it's essential to have a nice patio area for multi -functions and to have a larger kitchen. Mayor Pena agreed the kitchen needs to be larger to be functional for events and suggested reducing the table and chair storage area. Council Member Adolph pointed out having three doorways in the kitchen limits utility space. Council Member Henderson suggested the door opening to the patio be changed to a pass -through shelf. Council Member Perkins noted moving the door opening to the dumpster area up to the northwest corner of the kitchen would provide more usable wall space in the kitchen. In response to Council Member Sniff, Mr. Johnson advised wood frame, casement windows are proposed. Council Member Sniff suggested placing narrow, louvered windows on the south side to control the light and make the building look longer. Council Member Henderson noted handicapped parking was not provided under the recent street improvements and should be corrected. She asked about the existing and proposed tower feature heights. Mr. Johnson estimated the existing tower is 18 feet and the proposed tower in Design B would be 24 feet. 185 City Council Minutes 25 November 6, 2001 Council Member Henderson questioned the difference in the walls near the kitchen and dumpster area between Designs A and B and asked the design consultant to review it. She supported Design B and stated she likes the idea of stained glass windows but felt it might need to be done at a later time because of being over budget. She felt they could easily be part of the APP involvement, along with the courtyard, fountain, and artistic furniture for the balcony. Council Member Sniff added he felt APP funds could also be used for the wrought -iron bannisters. Council concurred. Council Member Henderson supported using turf in the courtyard and Mr. Johnson noted grass may not do well under heavy usage. She questioned the concept of having the museum store separate from the entry. In response to Mayor Pena, Mr. Johnson advised the historic building will be the primary entrance when all of the facilities are open but the museum store entrance will be the primary entrance when the offices are closed. Council Member Henderson stated she felt the historic building is the museum entrance and should be open for all events. Mayor Pena suggested moving the museum store door a few feet toward the exhibit room to avoid a conflict with the entryway. He also asked about the wall height in front of the building. Mr. Johnson advised the solid portion of the wall will be approximately three feet high with three feet of wrought -iron treatment on top. Council Member Sniff voiced concern about traffic noise and debris being blown into the courtyard area and suggested increasing the height of the solid portion of the wall to 42 inches. He felt there's also an advantage to a sense of privacy. Council Member Henderson concurred. Council Member Sniff supported having one entrance through the historical building and a second entrance into the main building. Council Member Perkins spoke in support of the two-story design and noted the need to reverse the dumpster and air conditioning unit for easier access by the 18� City Council Minutes 26 November 6, 200' waste disposal service. He commented on the difficulty of getting volunteers to man the facility and suggested using the historical building as the main entrance, which would only require one volunteer. Mr. Johnson noted a second volunteer would be needed in the museum store and exhibit area. Council Member Adolph suggested using a pocket door in the kitchen and stated he felt the fountain should have some type of water movement. Mr. Johnson stated the initial concept was to have a bubbler to provide the pleasant sound of water movement with the capability of turning it off for a reflecting pool. Council Member Henderson agreed it's difficult to get volunteers and suggested talking to the Historical Society to see how they feel about putting the museum store in the historical building. She noted the store would be a vital, fund- raising tool for the museum. Mayor Pena noted the wrought -iron gate can be locked when necessary to require everyone to come through the historical building. Barbara Irwin stated the docent would welcome the visitors and stay with them at the museum. She didn't see a problem with having two entrances as long as the wrought -iron gate can be locked. She also felt the area is small enough for the museum store to be noticed by visitors in the facility. Mayor Pena noted a few items representing what can be found in the museum store could be placed in the historical building with a note as to where they can be purchased. Council concurred to go with Design B as revised and discussed. Ms. Horvitz advised staff will bring the revised design back along with cost estimates, possibly at the second meeting in December. ORMATIONAL CVAG Executive Committe r Pena reported a motion was approved at the last Executive Committee meeting to procee ith Phase 2 of the electric study, with La Quinta, Indio, and Coachella abstaining and a e voting no. 187 L l Dodie Horvitz - museum narrative Page 1 From: "Paul W. Johnson" <fjaarchitects@home. com> To: Dodie Horvitz <dhorvitz@la-quinta.org> Date: Wed, Nov 28, 2001 10:33 AM Subject: museum narrative Dodie Horvitz, Community Services Director City of La Quinta P.O.Box 1504 La, Quinta, Ca. 92253-1504 Re: museum design narrative Dear Ms. Horvitz: As requested, the following is a narrative of the La Quinta Museum design. The presentation to the City Council on November 6, 2001 resulted in a few adjustments in the design. The revisions were: 1. Council was concerned with privacy within the Courtyard and inquired about raising the height of the wall between the courtyard and street to about 42". The design as presented, has the wall height at 48", with 24" of wrought iron above the solid wall. In the revised 3D views, I have placed a person to aid in the judgment of the height of the wall. If the Council desires the wall to be taller, we can easily make that change. 2. A comment was made about the door between the Kitchen and Meeting Room. The thought was to change this door into a pocket door, to aid in the frequent traffic flow between the two rooms. However, I believe a double action -swinging door to be the best choice for three reasons. First, the Health Department will require some sort of positive control on this door, as an area of food preparation. A continuously open door would require an air curtain. Second with high traffic, a pocket door would be bothersome to frequently open and close. Third a double action -swinging door would be best for people with their hands full. 3. The dumpster and outdoor air-conditioning unit have been switched so that the dumpster can be emptied from the alley. 4. A comment was made, questioning the security of the second floor exit stair door, which is located on the alley side (South) of the building. I investigated several alternate locations for the stair. The building code requires two exits for the second floor and they must be located a certain distance apart. The second stair could be located within the courtyard, however I believe this would intrude upon the courtyard space and would be visually undesirable. 5. The entrance door to the Museum Store has been reversed to better accommodate the flow of traffic. All of the above changes can be made with no impact upon the previously stated construction cost. The landscape design is a basic, medium maintenance layout with accents of color. The street trees maintain the existing alignment along the streets. Trees within the courtyard provide shade, with minimal obstruction of the open area. Trees around the property provide building shade in key locations and visual accents. "Foundation" shrub planting around the perimeter softens the junction of the building with the site. Dodie Horvitz - museum narrative Page 2 The operational cost of the facility should be fairly typical for new buildings, with three exceptions. As a high public use facility, there will be an increased "wear & tear" factor, which would be similar to your City Hall complex. Secondly, one unique feature of a museum is the insurance. As the museum, will displaying items on lone and potentially of high value, the insurance will need to be specifically tailored for this use, and therefore cost more. Third, the archive and exhibit display spaces will have strict climate control requirements, which must be maintained 24 hours a day. Fortunately, the desert environment is dry and does not require costly de -humidification. I hope these general comments and information will be of assistance. Please do not hesitate to call if I can be of any further help. Sincerely, Paul W. Johnson, A.I.A. ise r .� O C) ■ Cz m ------------------------------------ '^ I I co �L N cz O L I XoLO Ua Mr � U WNr E I O a) m 0- - , N CO � X cr M O �� X �. r O U. W I , I , I , I , I , I , I , I I I , I , I , I , I , I i I I I , I I I I I I I I I I I L-------------—� 19' ATTACHMENT 4 z V! r wk F A ATTACHMENT 4 La Quinta Museum - Design B Two Story Configuration New Building 7,271 sq. ft. Existing Building 819 sq. ft. Total Square Footage 8,090 sq. ft. Estimated Cost $192039000 Estimated Courtyard Cost $559000 Features: Museum: Exhibit New Construction 1,553 sq. ft (104 people) Exhibit Existing 310 sq. ft. (21 people) Archive 668 sq. ft. (45 people) Classroom/ Lab 198 sq. ft. (13 people) Meeting Room 969 sq. ft. (65 people) Patio for (110 people) Museum Store 392 (13 people) Support Areas Second floor unfinished shell space 1,567 sq. ft. For Archive, Exhibit or Office expansion t9A, '17 ATTACHMENT 5 La Quinta Museum Fixtures, Furnishing & Equipment Meeting Room 65 Chairs @ $100 each 11 Tables @ $300 each Subtotal: Museum Store Gondolas, 76 Linear Feet @ $100.00/Linear Foot Cash Register (P.O.S.) Subtotal: Display Items Display Cases Wall Unit Display Cases, 10 @ $750.00 each Subtotal: Offices 3 Desks @ $450.00 each 6 Chairs @ $200.00 each 4 File Cabinets @ $400.00 each 3 Computers @ 2500.00 each Subtotal: Miscellaneous Supplies & Products Subtotal: Grand Total: $6500.00 $3300.00 $9800.00 $7600.00 $3000.00 $10, 600.00 $8000.00 (A) or $14,000.00 (B) $7500.00 $15, 500.00 (A) or $21, 500.00 (B) $1350.00 $1200.00 $1600.00 $7500.00 $11,650.00 $1000.00 S1000.00 $48, 550.00 (A) or $54, 550.00 (B) 195 U18 T 0 0 ity/ 4 aV"Q"'TMW AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 18, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Proposal by the Riverside County Office on Aging for the Senior PUBLIC HEARING: Nutrition Program RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Dependent upon the direction of the City Council, an amount up to $13,000 is requested by the Riverside County Office on Aging to provide the senior nutrition program. Funds could be allocated from the Special Projects Contingency Account which has a balance of $34,505 as of this report. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Desert Council on Aging offered the Meals on Wheels program to La Quinta residents for several years. The City of La Quinta has provided an office space at the La Quinta Senior Center for the Desert Council on Aging to use to coordinate the program. The program consists of prepackaged nutritious meals delivered to the La Quinta Senior Center where volunteer drivers pick up the meals and deliver them to the program participants. The program coordinator orders the meals, sorts the meals and prepares them for the driver's delivery to the participant. The coordinator also coordinates the driver and prepares payment invoices for the participants. In August 2001, the Desert Council on Aging disbanded, leaving the La Quinta Meals on Wheels program without a coordinator. At the August 7, 2001 City Council meeting, the City Council had allocated $2,600 from the Special Projects Contingency Account to the Desert Council on Aging for the Meals on Wheels program. The funds were not granted to the Desert Council on Aging, but have been used to offset the cost of the meals for those that were unable to afford the $5.35 per meal charged by the Desert Council on Aging. The funds are drawn against when a Meals on Wheels 19 6-6 participant informs the City that they cannot afford the full price of the meals. The funds are then used to pay the contractor who supplies the meals for the actual meals delivered. In August 2001, the La Quinta Meals on Wheels program was serving 14 people, five of whom were La Quinta residents. Other participants lived in Indian Wells, Palm Desert, Bermuda Dunes and Indio. When the Desert Council on Aging disbanded, the City of Indio's Senior Center Supervisor, Mr. Schroeder, offered assistance with coordinating the La Quinta Meals on Wheels program until a replacement coordinator could be found, or until the end of December, whichever came first. The meals delivered to the La Quinta Senior Center are included in the order placed by the Indio Senior Center to their meal contractor. Since August, service to the Meals on Wheels program participants has been reorganized. Those participants living outside of La Quinta are now being served by the Meals on Wheels programs offered by the Indio Senior Center and the Joslyn Senior Center. Of the five La Quinta residents being served in August, only two people currently use the service. One of the current La Quinta Meals on Wheels participants has commented that she uses the service as a convenience and is not dependent upon the meals and may discontinue the service in the near future, thereby leaving one participant being served. The Meals on Wheels program is designed to be a temporary assistance program in which complete meals are served to those that may be unable to provide nutritious meals for themselves. The cost of the meals to the participants dropped from $5.35 to $3.00 per meal when the organizational change took place in August. The Indio Senior. Center has a contractor that is able to provide nutritious meals for a much lower price. The Meals on Wheels program information is provided to potential participants via the various Senior Centers and referral services. An article was placed in the November Chamber Newsletter regarding the availability of the program. As of this date, no inquiries for the program have been received. Staff has contacted the Riverside County Office on Aging to gather information on the programs offered by that organization and what assistance could be provided regarding the senior nutrition program. Attachment 1 provides the proposal submitted by the Riverside County Office on Aging to provide a senior nutrition program to La Quinta residents. The cost of the program provided by the Office on Aging is proposed at $13,000 per year. The cost of the meals is being proposed at $5.00 each. The proposal provides for a part-time coordinator to administer a Senior Nutrition program specifically for the City of La Quinta, as outlined in the proposal. This proposal is being offered should the City Council determine that the City would like to provide this service to its residents. The City of La Quinta would be the only city that has such an agreement with the Riverside County Office on Aging. All other Coachella Valley cities rely upon the existing meal delivery program to serve their residents not served by a Meals on Wheels program. C '� S:\Community Services\CCReports\CC.176.Senior Nutrition Program.wpd Ms. Eileen Packer of the Riverside Office on Aging has stated that a meal delivery program is available to residents of La Quinta through the Riverside County Office on Aging through an existing program. Through the Riverside County Office on Aging's current program, the two participants currently served by the La Quinta Meals on Wheels program could contact the Riverside County Office on Aging for meal delivery. There is no charge for the meals through this program. This program would not require a financial commitment from the City for the residents served. The Riverside County Office on Aging provides meal delivery service to residents that are not served by the Indio and Palm Desert Meals on Wheels programs. The proposal presented by the Riverside County Office on Aging would provide the City of La Quinta its own coordinator for the meal delivery program. By not funding the coordinator position as presented in the proposal, the City of La Quinta residents could be served by the Riverside County Office on Aging without cost to the City. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize funding a part-time coordinator position through the Riverside County Office on Aging Senior Nutrition Program and authorize the expenditure of $13,000 from the Special Projects Contingency Account; or 2. Do not authorize funding a part time coordinator position through the Riverside County Office on Aging; or 3. Provide staff with alternative direction. Resp �tfully su fitted, i Dodie Horvitz, Comm ity Services Director Approved for submission by: (az, le, .1 �yl • Thomas P. Genovese, City Manager Attachment 1. Proposal from the Riverside County Office on Aging 193 G. C 3) S:\Community Services\CCReports\CC.176.Senior Nutrition Program.wpd R I V I R S I D I C 0 U N I Y Off ICE ON AGING ...empowering Older Persons for a better life. November 26, 2001 Dodie Horvitz/Community Services Director City of La Quinta PMB 1504 78-495 Calle Tampico La Quinta CA 92253 Dear Dodie: Thank you for the invitation to submit a proposal to administer the City of La Quinta's Meals On Wheels program. It is commendable that the City wishes to continue to provide meal services for their elder population. The Riverside Office on Aging, under the Older Americans Act has been providing meals, both directly and through contractors to the low income minority senior population since 1975. With these years of experience, we are confident that nutritious and appetizing meals can be provided to your senior community. The Meals On Wheels Program will be a new dimension of our existing service. PROPOSAL SCOPE OF SERVICES Those seniors who wish to participate in the program will be provided a lunch meal, five to seven days a week. The meals will be prepared at the Senior Center in Thermal by Sodexho-Alliance, who is a contractor with the Office on Aging. The cost to the participant will be $5.00 per meal. Billing will be done monthly directly to the participant by Sodexho-Alliance. As a contractor, the Office on Aging monitors Sodexho-Alliance at a minimum, four times a year for regulation compliance. Quarterly contractor meetings are held to provide technical assistance. Participants will receive a monthly menu. Each lunch meal will provide one third of the Recommended Dietary Allowances, as this is required by the regulations that govern the grant under the Older Americans Act. It is assumed that the volunteers who are presently involved in the La Quinta SNP will continue to deliver the meals. West County Office 6296 Rivercrest Drive, #K Riverside, CA 92507-0738 Administration (909) 697-4697 (909) 697-4698 - FAX Lu Verne M. Molberg, Director For Information/Assistance, Call: 1-800-510-2020 T.T. # (909) 697-4699 Se Habla Espanol Equal Opportunity Employer East County Office 73750 Catalina Way Palm Desert, CA 9226010 Administration JL (760) 341-0401 t� (760) 340-9585 - FAX tj STAFFING REQUIREMENTS A part-time employee will be required to coordinate the activities of this program. The staff person will be an employee of the Riverside Office on Aging Senior Nutrition Program. The City of La Quinta will cover the funding for this position. The cost will be $13,000 per year. This person will be stationed at the Riverside Office on Aging Desert office. The responsibilities of this position will be to: ➢ Market the program to the seniors who live in the City of La Quinta through health fairs, community meetings, and promotional materials. ➢ Register clients for the program ➢ Communicate information to the contractor ➢ Coordinate delivery of the meals with the volunteers At the time of our meeting on September 21", there were fourteen clients participating in the current program. As of today, that number has decreased to two. The 1997 Census report indicates there are almost 3000 seniors in the La Quinta area. This number indicates that there is opportunity to expand the program. If the City Council approves the submitted proposal, the Office on Aging will develop a formal agreement. Please feel free to contact me at 909/697-4697, Extension 223 if clarification is required. Sincerely, Eileen Packer, R.D., CAE Nutrition Systems Manager Cc: Lu Molberg Director 200 2 �j(6 COUNCIL/RDA MEETING DATE: December 18, 2001 ITEM TITLE: Consideration of the City's 201h Anniversary Celebration Activities and Possible Additional Appropriations RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: �J CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Community Services Department Fiscal Year 2001-02 Budget contains various accounts which could be utilized to fund the City's 20th Anniversary Celebration Activities: #101-251-637-000 #101-251-637-667 #101-251-663-657 #101-251-663-657 Community Picnic $2,000 Community Workshop $ 500 Cultural Arts Special Event $3,000 City Anniversary $15,000 City Anniversary Fireworks $15,000 $35,500 The 20th Anniversary Celebration Committee is recommending a four day celebration of the City's 20th Anniversary with various activities. Dependent upon final City Council approval of the activities, additional funding may be required. Additional funding sources may include the Special Projects Contingency Account, which has a balance of $34,505, or the General Fund Reserve. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 26, 2001 City Council meeting, the City Council recommended that a 20th Anniversary Planning Committee be formed to plan activities for the City's 201h anniversary to be held during the weekend of April 27 and 28, 2002. 201 On July 3, 2001, the City Council appointed a sub -committee of Council members Terry Henderson and Ron Perkins to assist in the planning stages of the City's 201h Anniversary Celebration. Additional members of the Committee were to include two members from the La Quinta Historical Society, two members from the Chamber of Commerce, two members from the La Quinta Arts Foundation, and a member each from the Cultural Arts Commission, Community Services Commission and one member from the other City Commissions/Boards/Committees. The following people were appointed to the 201h Anniversary Celebration Committee: Two Council Members (Terry Henderson and Ron Perkins) Two Members Historical Society (Barbara Irwin and Pat Cross) Two Members Chamber of Commerce (Kurt Spurgin and KimBerly Keyton) Two Members LQ Arts Foundation (Diane Adolph and Sharon Kennedy) One Member Cultural Arts Commission (Rosita Shamis) One Member Community Services Commission (Michele Boudreau) One Member comprised of members from the City's various Commissions/Boards/Committees (Bill Bobbitt, ALRC) The Committee met several times to finalize plans for the 201h Anniversary Celebration. On December 3, 2001, the Committee finalized the plans and asked that this information be submitted for City Council consideration and approval. The following tentative schedule of activities has been approved by the committee: Thursday, April 25 Chamber Mixer La Quinta City Hall Friday, April 26 6:30-9:00 p.m. Multi -generational Talent Show Senior Center Saturday, April 27 10:00- 1 1:00 a.m. Parade Top of Bermudas to Bermudas and Avenue 52 1 1:00 - 2:00 p.m. Community Picnic Fritz Burns Park 1:00 - 4:00 p.m. Arts and Crafts Show Senior Center 6:00-7:00 p.m. Cove Oasis Trial Hike Cove Oasis 7:30-9:00 p.m. Star Gazing Cove Oasis Sunday, April 28 6:00 -10:00 a.m. 5k/10k run Fritz Burns Park 10:00 p.m. Saturday Fishing Derby Lake Cahuilla to 10:00 a.m Sunday 0 n r:: S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd To be determined 6 : 00- 9 : 00 p.m. Community Arts Event Fireworks/Concert La Quinta Arts Foundation La Quinta High School The above listed tentative activities are being recommended by the 20th Anniversary Celebration Committee. The following information provides estimated budgets for each of the activities for City Council's consideration: A. Logo Information: A 201h Anniversary Celebration logo has been approved by the committee, as provided in Attachment 1. The Committee discussed the possibility of using the logo on all City letterhead and envelopes. The Committee agreed on using the logo all year based upon the price of printing letterhead and envelopes. The Committee also discussed the need for stickers with the logo imprinted upon them. Once the stickers are produced, they may be used by all participating organizations such as the Historical Society, Arts Foundation and the Chamber of Commerce. The Committee suggested that the same logo be used on a commemorative wine glass. Wine glasses can be given out as early as March when the Historical Society celebrates their own special event. The Historical Society may wish to purchase the wine glasses for use at this function. Approximately 200 people are anticipated to attend this affair. The wine glasses can then be used at the Chamber Mixer held at City Hall on April 25. It is anticipated that the wine glasses will be available for an additional charge when a glass of wine is purchased at the Chamber Mixer. The La Quinta Rotary Club sells wine at the Village Faire events, and has offered to provide wine in the City's 201h Anniversary Celebration wine glass for an additional cost at the April Village Faire event. It is anticipated that the additional funds raised by the sale of the wine glasses will offset the cost of the glasses. City letterhead, envelopes and wine glasses were produced for the City's 10th Anniversary Celebration. The Committee recommended that the same be done for the 201h Anniversary Celebration. Loao Costs: Item Cost Quantity Needed Total Cost Letterhead $1,239 8,000 sheets $1,500* Envelopes $1, 561 8,000 $1, 700 Stickers -Full Color $384 2,000 $450* Wine Glasses 3.56 each 750 $3,100* S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd 203 P 0 3 Total Cost I 1 1 $6,750 * price includes set up charge and sales tax. B. Chamber Mixer: The Chamber of Commerce will hold their April mixer on Thursday, April 25, inside the La Quinta City Hall Courtyard. Valerie Smith said she would coordinate the event with plenty of advertising at the Mayor's Luncheons and in the "Gem of the Desert" monthly newsletter. It is anticipated that local restaurants will be invited to participate by the Chamber of Commerce. It has been suggested that the City's wine glasses could be sold at the Chamber mixer, either as an individual item or when a glass of wine is sold. An estimated budget of $100 has been established for this activity as a contingency amount. C. Talent Show: A multi -generational talent show is being planned by Marilyn Smith and staff at the La Quinta Senior Center. This event will be held Friday, April 26, at 7:00 p.m., in the multipurpose room of the Senior Center. To avoid sight obstructions, staff will rent bleachers so more people can be seated and see from the back. At the conclusion of the event an ice cream social will be held. Auditions will be held in advance of the event to eliminate duplication of acts. Participation certificates will be awarded to all talent entries and the certificates will be presented by City Council at a City Council meeting after the event. The Talent Show has a budget of $750 to cover the cost of the rental of bleachers, certificates, and the ice cream social. D. Community Picnic: The Community Picnic will be held Saturday, April 27, from 11:00 a.m. - 2:00 p.m. at Fritz Burns Park. It is anticipated that Rotary will provide free hot dogs; there will also be free swimming provided by CV RPD, games, crafts, activities, entertainment by local community groups and interaction with organizations and businesses in attendance. The City will provide shade canopies with tables and chairs and a birthday cake. The budget anticipated for the Picnic is $2,500. The budget for past Community Picnics has been approximately $1,500. E. Parade: A Community Parade is planned for Saturday, April 27, at 10:00 a.m. with the theme, "Shining Brighter Than Ever." The route is planned to begin at the top of Avenida Bermudas and end at the corner of Avenida Bermudas and Avenue 52, as provided in Attachment 2. City staff is working on the parade application and will work with the Chamber of Commerce to attract local businesses to provide an entry for the parade. There will be no cost for parade registration. Trophies will be awarded to winners of various categories. Categories will be determined at a later date. It is anticipated that trams will be available to shuttle people from the beginning of the parade to Fritz Burns Park to attend the picnic. The trams can be rented, along with the drivers from the Pomona Fairplex. The trams are the ones used at the Riverside 204 0 UA S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd County Fair and International Date Festival and can transport 70 people at a time. The estimated budget for the parade is $5,200. This includes the awards, city permits, road closures, tram costs and staff time. F. Arts and Craft Show: This will be held on Saturday, April 27, from 1:00 - 3:00 p.m. at the Senior Center. This event will feature local artists that have hand made pieces they would like to sell. It was recommended by the Committee that City Council waive the requirement of a business license fee for the participants of the Arts and Crafts show, as the participants invited to offer their wares for sale are not -for -profit businesses. The Committee felt that the cost of the business license, typically $15-18 would prohibit many from offering their items for sale a this event. As provided in section 3.28.430 of the La Quinta Municipal Code (Attachment 3), the City Council may waive the requirement of the fees for a business license for good cause. The criteria defining "good cause" will be brought back for City Council consideration at a later date. The Committee expressed their desire to provide a local arts and craft show for the community and allow the home handicrafters the opportunity to sell their goods which would provide a community service to both the participants and vendors. Sales tax will be collected from each item sold and remitted to the State of California. Senior Center staff will plan and conduct the event. A registration fee of $10 will be charged for participating vendors. There will be room for approximately 30 vendors. There will be no admissions charge for spectators. The budget for this event is $100 as a contingency amount. G. Cove Oasis Trail Hike & Star Gazing Party: To be held the evening of Saturday, April 271h at the top of the Cove in La Quinta. The event will be planned and led by the Historical Society. Staff will coordinate the plans with the Historical Society and approve the final details for the activity. The first Star Gazing Party was recently held and it went very well with over 200 people in attendance. Barbara Irwin reported that it would be easy to accommodate even more people at the next event. The committee agreed that the hike before the star gazing would be brief and this would give people plenty of time to picnic. The hike will begin at 6:00 p.m. The purpose of the hike is to give participants a general overview of the Cove Oasis, the various trails that lead from the area, as well as a historical overview of La Quinta. Then guests are invited to bring their own picnic and enjoy the area after the hike and before the Star Gazing beginning at approximately 7:30 p.m. when the sun sets. This event has a budget of $500. This amount would provide port -a -lets, and other items that may be needed for this activity. S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd H. "Gem of the Desert Run"- It is anticipated that this event will be held Sunday morning, April 28". Staff has received information from Klein/ Clark Sports to coordinate this event, as provided in Attachment 4. The event will begin and end at Fritz Burns Park. This will be a 5k (3.1 miles) and a 10k (6.2 miles) run/walk. Each participant will pay a registration fee, typically $15-20 for this type of event. Klein/Clark Sports collects the registration fee to offset the cost of the program. Klein/Clark Sports will provide coverage for all aspects of the run, marketing, shirts, volunteers, registration, etc. The Committee has authorized $5,000 for Klein/Clark Sports to produce this event. Additional funds will be needed for road closures and staff time. It is anticipated that a total budget of $6,500 is needed for this event. I. Fishing Derby: A Fishing Derby has been tentatively set to officially begin at 10:00 p.m. on Saturday, April 27 and run until 10:00 a.m. Sunday, April 28th at Lake Cahuilla. Each participant in the Fishing Derby pays $10, which includes parking at Lake Cahuilla for the event. The cost to the City is $2,550 for Riverside County Parks and Open Space District to coordinate the event. The City's responsibility for the Fishing Derby is to pay for the Special Event permit of $50 and provide prize money. After some discussion, the Committee recommended that the top prize be offered at $1,000 with various prize amounts for prize fish other than the top fish at $1,000. The total amount of prize dollars for fish caught is $2,500. The Riverside County Parks and Open Space District provides all advertising, staff and facility costs. J. La Quinta Arts Foundation Event: The La Quinta Arts Foundation would like to offer a community event on Sunday, April 281h at their new location. The details of this event have not been finalized; however, the event will be open to the public without charge. An estimated budget is $100 as a contingency amount. K. Fireworks: The Committee is recommending a fireworks show to be held as a finale on Sunday, April 281h at the La Quinta High School Football Stadium. The final Facility Use permit has been received from Desert Sands Unified School District. The cost to use the football stadium is $41 1 as provided in Attachment 5. The cost for security is $1 10 per hour for four hours, for a total security cost of $440. The estimated cost for fireworks is $1,000 per minute for pyrotechnics. The City Council approved $5,000 towards the firework show which will provide a five minute fireworks show. The Chamber of Commerce will coordinate additional minutes by soliciting co-sponsors for the event. The budget amount anticipated is $9,000. This includes city permits and other various costs associated with the fireworks show. L. Entertainment: In conjunction with the fireworks show, to be held at the 206 High School Football Stadium on April 28, the Cultural Arts Commission uy S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd would like to offer local entertainment. The Committee decided to include local entertainment such as high school theater, music, dance and bands. It is proposed that a service organization from the High School will operate the snack bar. The Committee recommended that a service organization supporting the arts be given the snack bar privileges. Staff will coordinate this with the High School. It is estimated that a budget of $1,000 as a stage and possible sound system will need to be rented for the event. M. Miscellaneous Costs: The committee would like to have tee-shirts printed for the volunteers who help with this event. The estimated cost for 500 tee shirts is $3,000. The committee requested that a temporary part-time person be hired though a Temporary Personnel Agency to assist staff with the amount of paperwork that will be generated in the planning of this celebration. Typical tasks would include writing and sending out letters, registrations and responses for the various events. The estimated cost for this position to work approximately 20 hours a week for 16 weeks is $6,400. This position would report to the Community Services Director. The committee also discussed having the entire event memorialized in a video and with photographs for the City's archives. An estimated cost for this service is $5,000. Additional research is necessary to finalize these plans. The 20' Anniversary Celebration Committee would like to consider the additional funding request for the activities planned for the community for the 20th Anniversary Celebration activities. Anticipated Total Budget For Four Dav Event: Event Total Letterhead and Envelopes $3,200 Stickers $450 Wine Glasses $3,100 Chamber Mixer $100 Multi -generational Talent Show $750 Community Picnic $2,500 Parade $ 5, 200 Arts and Craft Show $100 Cove Oasis Hike and Stargazing $500 207 S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd "Gem of the Desert" Run $6,500 Fishing Derby $2,550 La Quinta Arts Foundation Event $100 Fireworks and Support Activities $9,000 Entertainment $1,000 Volunteer Tee-shirts $3,000 Video Photographer $5,000 Part Time Office Help $6,400 Estimated Total Cost $49,700 *Budget Amount Potentially Available $35,500 Amount Needed $14,200 *As identified in the Fiscal Implications Section of this report. The additional amount requested by the 20th Anniversary Celebration Committee is $1 1,700. Should the City Council elect to not provide the additional funding, the events and supplies can be scaled back to work within the budget categories as outlined in the Fiscal Implications section of this report with the amount of $35,500. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the 20th Anniversary Celebration Committee's recommendations and appropriate an additional $14,200 from the Special Projects Contingency Account; or 2. Approve one or more of the 20th Anniversary Celebration Committee's recommendations and appropriate additional funds in a specific amount from the Special Projects Contingency Account; or 3. Provide staff with alternative direction. RespgFtfully supmitted, Dodie Horvitz, C#nmNnity Services Director S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd Approved for submission by: homas P. Genovese, City Manager Attachments 1. 20" Anniversary Celebration Logo 2. Parade Route Map 3. La Quinta Municipal Code Section 3.28.430 4. Proposal by Klein/Clark Sports 5. Fee Schedule from Desert Sands Unified School District 200 S:\Community Services\CCReports\CC.175.20th Anniversary Activities.wpd ATTACHMENT Ong Brighter - 'orShinThan Ever 210 ■C �� C -� Ills __ _� -- -- -► �� Ii �� u n IIII II ■ u�� r�t�■■� 1 raraae tsegins Here Staging Area 7,460.47 Feet 1.41 Miles 21.E 3.28.410 ATTACHMENT 3 of ten. For the purpose of this section, "concession" shall be any amusement ride, booth, exhibit, stall, tent, trailer, or stand which charges any fee for the ride, service or product offered. Circuses. $200.00 per day. Commercial Filming. On city streets or other city property, as follows: Persons Employed at Location Rate per Day 1-3 $ 100.00 4-6 200.00 7-9 400.00 10 and over 600.00 Traffic -control costs or any additional costs as required by the chief of police shall be paid entirely by the applicant. Contractors. Every person engaged in the business of contracting which requires a state contractors' license shall pay a business license as follows: A. General contractors, $100.00 annual fee; B. Subcontractors, $50.00 annual fee; C. Business licenses for general contractors and subcontractors may be obtained semi-annually. Living Accommodations. Every person transacting or engaged in the rental of four or more dwelling units in any apartment house, roominghouse, houses for rent, or other living accommodations shall pay an annual fee of $12.00 per unit, provided that hotels and motels shall be on the gross receipts basis, Class B. Mobile Home, Trailer and Recreational Vehicle Parks. $12.00 per space per year. Peddlers or Solicitors. A. Principal, $200.00 annual fee; B. Each additional solicitor or peddler, $10.00 quarterly. Sales Representatives. Every person engaged in the business of solicitor of order for sales or services by a nationally franchised business (such as AVON) wherein solicitation only occurs by previous appointment, shall pay a business license fee of $25.00 per year. Taxicabs. A. Taxicab operator's license, $60.00 annual fee; B. Taxicab vehicles, per vehicle, $25.00 annual fee. (Ord. 31 § 1 (part), 1983: Ord. 16 § 1 (part), 1982) 3.28.420 Coin -operated machines. Every person operating one or more vending machines, coin -operated amusement device, shuffle- board, juke box or other similar device, shall pay a license fee based on the entire gross receipts from all of such machines operated within the corporate limits of the city in accordance with the schedule set forth in Section 3.28.390, Class B. (Ord. 31 § 1 (part), 1983: Ord. 16 § 1(part), 1982) 3.28.430 Waiver or reduction of taxes or penalties by city council. The city council, for good and satisfactory cause shown, may order the issuance of a license for less than the fees herein provided or without the payment of any fee whatsoever. (Ord. 31 § 1 (part), 1983: Ord. 16 § 1 (part), 1982) 3.28.440 Rules and regulations. The collector may make such rules and regulations not inconsistent with the provisions of this chapter as may be necessary or desirable to supplement or clarify such provisions or aid in their enforcement. Such rules and regulations shall be known as "Business License Rules and Regulations," shall be placed in written form and numbered consecutively, and shall be approved by the city attorney before becoming effective. A copy of each such "Business License Rules and Regulations" shall be filed with the city manager and with the city clerk. (Ord. 31 § 1 (part), 1983: Ord. 16 § 1 (part), 1982) 21 �. 82 ' 13 ATTACHMENT 4 Proposal for City of La Quinta Gem of the Desert 5K/10K Run/Walk April 28, 2002 La Quinta, California This is what Klein and Clark Sports Production will be responsible for in producing the City of La Quinta Gem of the Desert 5K 10K runtwalk: 1. Klein and Clark Sports understands it will be responsible for the complete production and marketing of the Gem of the Desert 5K 1 OK Run/Walk as listed below: a. Design and layout both run courses and provide set up plan to the City of La Quints b. Direct mail to 3,500+ from our mailing list, and provide additional marketing of event such as flyer distribution, local television, radio and regional magazines. c. Develop volunteer plan and provide volunteers d. Coordinate and hire timers for the event e. Provide t-shirts for participants and volunteers f. Develop registration plan and coordinate g. Complete set up and production of event h. Provide awards and organize awards ceremony i. Provide all clean up of event j. Provide a discount to all La Quinta residents for entry into event k. Provide insurance for the event with $1,000,000.00 liability and the City of La Quinta listed as an additional insured 21� 14 This is what the City of La Quinta will be responsible for in being the Title Sponsor "of the City of La Quinta Gem of the Desert 5K 1OK Run/Walk: 2. The City of La Quinta will provide Klein and Clark Sports the following: a. A Title Sponsorship fee of $5,000.00 b. Provide help with permits, street closures and police costs c. Provide Gem of the Desert logo for use on flyers and t-shirts Greg Klein Klein and Clark Sports Production Date Marni Francisco Recreation Supervisor City of La Quinta Date v1J La Quinta Gem of the Desert 5K 1 OK La Quinta, California 2002 Projected Budget Based on 300 participants Race sanctioning / insurance $ 350.00 Artwork race logo (provided by La Quinta) $ 200:00 Printing applications / flyers-10,000 $ 1000.00., Advertising - magazine / newspaper $ 500.00 Awards 1 st-3rd awards 5K &10K $ 500.00 overall awards $ 100.00 Postage direct mail applications $ 700.00 general postage $ 100.00 Equipment rentals port o lets - 4 $ 200.00 T-shirts - 300 @ $4.00 $1,200.00 volunteer shirts 50 @ $4.00 $ 200.00 Volunteer food race morning $ 50.00 Music / sound system $ 500.00 Timing $ 400.00 Decorations- Balloon arch - optional $ 150.00 Signs - Banners ? $ Race numbers 1- 300 & safety pins $150.00" Athlete refreshments - $ 100.00 Office costs, phone, fax, copier, supplies $ 200.00 TOTAL $69600.00 300 participants X $15 average = $4500.00 Dec-07-01 02:17P DSUSD Operations Mgmt 760 771 8547 ***INVOICE*** Desert Sands Unified School District 47-950 Dune Palms Road La Quinta, CA 92253 r Risk Management Department -- -�..T ATTACHMENT 5 TO: Marni Francisco City of La Quinta 02-044 78-495 Calle Tampico La Quinta, CA 92253 10/11141 L :. Phone: 760-777-7085 FAX: 7.829 -. 1 THIS INVQICE COVERS THE FOLLOWING: La Quinta High School Football Stadium 20th Anniversary Celebration Finale Concert & Fireworks Sunday April 28, 2002 5:00prn - 10-00pm Custodial: 2 men X 7hrs.= 14hrs @ $24.00 per hr. $336.00 Utilities: 1 day X 5hrs = 5hrs. Utilities: Mrs. With field lights @ $25.00 per hr. $75.00 $411.00777 j Ppr>ir1ren�. reaflee3 obftf": ula>oi wt: Ira>e�wshkit lhs co�yrsdr,a• . ATT. Risk Management Office Desert Sands Unified School District 47-950 Dune Palms Road I La Quinta, CA 92253 If you have any questions regarding this invoice, contact .Anita Johnson Phone: (760) 771-8542 FAX. (760) 771-8547 a -mail: anitaj@surf.dsusd.k12.ca.us �- Abate: 03 900 0000 0 0000 0000 6650 Notice of cancellation must be received prior to the date of the Progra Use of Facilities event or user will be responsible for any charges incurred. 04W10- r, t 1i AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 18, 2001 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of Establishing a Dedicated Site in the Village for Employers and Day Laborers PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Costs for a shade structure, benches, trash receptacle and drinking fountain are estimated at $15,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: For years, day laborers have congregated in the Village area seeking temporary employment. While the City may prohibit unlawful conduct such as littering, drinking alcohol in public or blocking public rights of way, it is extemely limited in the lawful actions it may take to regulate the solicitation of day labor. As the City Council previously discussed, the City may wish to establish a specific location for day laborers to congregate. It must be noted that even if a site is designated by the City as a place for individuals to solicit employment, use of the site by laborers and prospective employers is strictly voluntary and cannot be mandated. In light of this fact, any location designated for the abovementioned purpose should contain certain features that would encourage use by the involved parties. Such amenities could include shade, water, seating, restroom facilities, convenient parking, visibility, as well as food and beverages. Staff has identified several properties in the Village area which are currently owned by the City/Redevelopment Agency which could be designated as a place for day laborers and prospective employers to congregate. A map of the aforementioned locations is included as Attachment 1. The following is a brief overview of the benefits and drawbacks of each location: 217 Parking Lot North of the City Yard (Attachment 2) Positives • The location provides easy access and sufficient off street parking • It is not in close proximity to the residential neighborhood (with the exception of the Tradition which is located on the other side of the block wall) • There is adequate room for a shade structure, bleachers, portable toilet and a drinking fountain Negatives • The area is in close proximity to the City trailers which are used for youth camps in the summer and during school breaks. The activities of prospective employers and job seekers may spill over into the trailer area as well as into Fritz Burns Park • There is not a store within close proximity for food and beverage; however, it may be possible to have a food vending truck visit the site periodically Right of Way Area Across from Fritz Burns Park (Attachment 3) Positives • High visibility Negatives • Avenue 52 would have to be altered for site access; curb cuts would be required to establish parking area and/or turn out lane • The activities of prospective employers and job seekers may spill over into the the residential area and into Fritz Burns Park • There is not a store within close proximity for food and beverage, however it may be possible to have a food vending truck visit the site periodically City Hall Employee Parking Lot Area (Attachment 4) Positives • The location provides easy access and sufficient off street parking in the City Hall lot • There is adequate room for a shade structure, bleachers, portable toilet and a drinking fountain in the grass area south of the employee parking lot • Ralph's is within walking distance for food and beverages Negatives • The activities of the prospective employers and job seekers could spill over into the residential neighborhood south of City Hall • The activities of the prospective employers and job seekers could interfere with City Hall operations Palm Area West of the Senior Center (Attachment 5) Positives • The location provides easy access and sufficient off street parking in the Senior Center lot • There is adequate room for a shade structure, bleachers, portable toilet and a drinking fountain • Ralph's is within walking distance for food and beverages • Amenities could be constructed in conjunction with the Civic Center Campus Negatives • The activities of the prospective employers and job seekers could spill over into the residential neighborhood adjacent to the Senior Center • The activities of the prospective employers and job seekers could interfere with Senior Center operations Sheriff's Sub -Station (Attachment 6) Positives • Police presence could deter illegal activity such as drinking in public, littering, etc. • Food and beverage available at nearby Village stores Negatives • No off street parking except for post office lot which is insufficient • Due to limited space the activities of prospective employers and job seekers could spill over into the residential neighborhood and into the post office area Village Grass Parking Lot (Attachment 7) Positives • Police presence (at sub -station) could deter illegal activity mentioned above • Food and beverage is available at nearby Village stores • The location provides easy access and sufficient off street parking • There is adequate room for a shade structure, bleachers, portable toilet and drinking fountain Negatives • Use by the day laborers and prospective employers would make some of the lot unavailable which would decrease available Village parking • The activities of prospective employers and job seekers may spill over into Frances Hack Park 21 The City Council may also elect to take an active role in _ addressing the day laborer situation such as setting up a Job Center. This could involve office space, part time staff, advertising, and generally becoming more active in matching prospective employers with temporary employees. Staff is seeking direction from the City Council on this issue. Respectfully submitted, Tom Hartung, Dir for of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Map of City owned property in Village area 2. Picture of area north of City yard I Picture of area north of Avenue 52 4. Picture of grass area south of City Hall 5. Picture of area adjacent to Senior Center 6. Picture of Sheriff's sub -station 7. Picture of grass parking lot in Village 20() ATTACHMENT 1 Parking Lot North of the City Yard (Attachment 2) L J J UU� ATTACHMENT 2 0' _ - - =r - z 3 � � � al ATTACHMENT 4 ATTACHMENT 6 ATTACHMENT 7 22i COUNCIL/RDA MEETING DATE: December 18, 2001 Discussion of Parking Analysis for the Central Area of the Village of La Quinta RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City Council directed staff to evaluate existing and future parking requirements in the Village of La Quinta. The evaluation completed by staff is based on the City's current parking requirements, and by using 25%, 50% and 100% site build -out scenarios. A determination was made as to the area (in acres) that would be required to provide for off -site parking needed in the Village to meet existing parking standards. The first task was to formulate assumptions regarding existing and future development in the Village. The following assumptions are made: 1 . It is assumed that a .5 Floor Area Ratio (FAR) or 25 % of the site, and a 1.0 FAR or 50% of the site, and a FAR category of 2.0 or 100% of the site will develop on each site in the study areas, and that all development will be retail at two stories. The parking standard of one space per 200 square feet gross floor area was used. ( FAR is a numerical value obtained by dividing the gross floor area of all buildings, except parking structures, located on the building site by the building site). 6W23 P:\JERRY\cc-report-village parking.wpd Example: Lot area = 5,000 square feet (50'x100') 1,250 s f 75 I 3,0 s.f -----------�1,250 s.f 2,500 s.f. building 5,000 s.f. lot MAXIM �2,500 s.f. 2,500 s.f. 2,500 s.f. 5,000 s.f. building 5,000 s.f. lot FAR =1.0 5,000 s.f. 5,000 s.f 10,000 s.f. building 5,000 s.f. lot FAR = 2.0 2. The existing building F.A.R. was determined based on building area estimates from the Commercial Development Status Report, Community Development Department. 3. All existing single family residential uses will ultimately be redeveloped or redesigned to a commercial use and therefore, considered as vacant properties. 4. Off-street parking spaces were calculated separately and included only when located adjacent to properties within a given study area. 5. Projects approved but not yet started or completed construction, are included as existing uses, with the approved number of spaces and square feet. 6. An overall parking area standard, based on 350 square feet per space, is used to determine space counts. This allows additional area for other site requirements such as parking aisles, access and circulation design, landscaped areas, etc. 7. On -street parking spaces are assumed to be available and included in the available parking space counts. Only those spaces internal to and bordering each area are included. 8. It is assumed that the City property at Bermudas and Montezuma will be a parking area under two of the three scenarios. Based on a requirement of 350 square feet per parking space, the site could accommodate approximately 115 spaces. Area 1 was assigned 58 spaces and Area 2 assigned 57 spaces of the 115 spaces. � r� 24 Jot The following tables represent the parking needs in the village without using the existing off-street parking spaces and City parking lot spaces in the tabulations. I AULt I : toemrai vnlage rarKing; Area i SCENARIO TOTAL REQ'D PROVIDED ON SITE ON -SITE NEED ADD'L LAND REQ'D (AC) EXISTING USES 48 47 1 0 BUILDOUT - 0.5 FAR 543 465 78 .63 BUILDOUT - 1.0 FAR 1,085 310 775 6.23 BUILDOUT - 2.0 FAR 1 2,170 1 0 1 2,170 1 17.44 I AULt L: uenTral village rarKing; Area L SCENARIO TOTAL REQ'D PROVIDED ON SITE ON -SITE NEED ADD'L LAND REQ'D (AC) EXISTING USES 403 192 211 1.70 BUILDOUT - 0.5 FAR 455 391 64 .52 BUILDOUT - 1.0 FAR 911 260 651 5.25 BUILDOUT - 2.0 FAR 1 1,822 1 0 1 1,822 14.64 TABLE 3: Central Village Parking; Area 3 SCENARIO TOTAL REQ'D PROVIDED ON SITE ON -SITE NEED ADD'L LAND REQ'D (AC) EXISTING USES 160 179 (19) 0 BUILDOUT - 0.5 FAR 942 808 134 1.08 BUILDOUT - 1.0 FAR 1,884 539 1,345 10.81 BUILDOUT - 2.0 FAR 1 3,768 1 0 1 3,768 1 30.28 I ADLt %: t.emral v Illage rarKing; I oral JTuay Area SCENARIO TOTAL REQ'D PROVIDED ON SITE ON -SITE NEED ADD'L LAND REQ'D (AC) EXISTING USES 611 418 193 1.55 BUILDOUT - 0.5 FAR 1,940 1,664 276 2.22 BUILDOUT - 1.0 FAR 3,880 1,109 2,771 22.27 BUILDOUT - 2.0 FAR 7,760 0 7,760 62.35 The following tables represent the parking need when the off-street parking spaces and the City parking lot spaces are included in the analysis: TABLE 5: Central Village Parking; Area 1 SCENARIO TOTAL REQ'D PROVIDED ON SITE OFF -SITE PARKING' NEED ADD'L LAND REQ'D (AC) EXISTING USES 48 47 107 -106 0 BUILDOUT - 0.5 FAR 543 465 107 -29 0 BUILDOUT - 1.0 FAR 1,085 310 107 +668 5.37 BUILDOUT - 2.0 FAR 1 2,170 1 0 107 1 + 2,063 1 16.58 TABLE 6: Central Village Parking; Area 2 SCENARIO TOTAL REQ'D PROVIDED ON SITE OFF -SITE PARKING' NEED ADD'L LAND REQ'D (AC) EXISTING USES 403 192 225 -14 0 BUILDOUT - 0.5 FAR 455 391 225 -161 0 BUILDOUT - 1.0 FAR 911 260 225 +426 3.42 BUILDOUT - 2.0 FAR 1 1,822 1 0 1 225 1 + 1,597 1 12.83 TABLE 7: Central Village Parking; Area 3 SCENARIO TOTAL REQ'D PROVIDED ON SITE OFF -SITE PARKING' NEED ADD'L LAND REQ'D (AC) EXISTING USES 160 179 60 -79 0 BUILDOUT - 0.5 FAR 942 808 60 + 74 .59 BUILDOUT - 1.0 FAR 1,884 539 60 + 1,285 10.32 BUILDOUT - 2.0 FAR 1 3,768 0 60 + 3,708 29.79 TABLE 8: Central Village Parking; Total Study Area SCENARIO TOTAL REQ'D PROVIDED ON SITE OFF -SITE PARKING' NEED ADD'L LAND REQ'D (AC) EXISTING USES 611 418 392 -199 0 BUILDOUT - 0.5 FAR 1,940 1,664 392 -1 16 0 BUILDOUT - 1.0 FAR 3,880 1,109 392 + 2,379 19.16 BUILDOUT - 2.0 FAR 7,760 0 392 + 7,368 59.20 ' This column includes the assigned portion of the City parking lot (1 15 spaces) and off -site spaces within and bordering each area. The area between Bermudas and Desert Club is the only fully developed block in The Village area. Table 9 below compares the existing parking spaces with the requirements of the code. The table uses only the on -street parking spaces on the north side of Calle Estado when calculating available on -street parking spaces in the table. . I AbLt U: uaiie tstaao - IVOrin ,IQe MOCK SCENARIO TOTAL REQ'D ON -SITE PROVIDED AVAILABLE ON -STREET OFF -SITE NEED ADD'L LAND REQ'D (AC) EXISTING USES 115 69 1 31 15 .12 All uses on this block were approved under La Quinta zoning standards; however, there is a 13% deficit in the number of parking spaces needed for these existing uses. A 5,227 square foot lot is needed to comply with existing standards for this area. Summary In order to provide the surface parking needs of the 3 areas in the Village at a FAR of 1.0, 22 acres of additional land is needed for parking when the city parking lot and the on -street parking spaces are not included in the calculations ( Table 4). However, Table 8 identifies the surface parking needs when the city parking lot and the on -street parking spaces are included in the calculations. Table 8 indicates that additional land for parking spaces would not be needed if the 3 areas develop at a FAR of 0.5. If the 3 areas develop out at the FAR of 1.0, 19.6 acres would be required for additional parking spaces in the Village. The Central Village areas can develop at a FAR of 0.5 without the need for additional parking area. However, development beyond a 0.5 FAR would require additional land. This could be accomplished by City funded acquisition and construction of parking structures, or formation of a Downtown parking district which could provide for acquisition and construction of parking structures. As an alternative, the Central Village area development intensity could be limited to the FAR of 0.5 or reduce the parking standards. Currently the Village Commercial District parking requirements is evaluated by the Planning Commission case by case. Staff is seeking City Council direction as deemed appropriate. Respectfully submitted, Jerry Herman Community Development Director 23 Approved for submission by; Kz: Thomas P. Genovese, City Manager Attachments: 1. Map of Area 1 2. Map of Area 2 3. Map of Area 3 23..1 JOG ATTACHMENT #1 J FRANCES HACK PARK call - CENTRAL VILLAGE PARKING STUDY BOUNDARY (APPROX 30 ACRES) 23 qt ---- AREA 1 (6.12AC. LESS CITY PARKING AREA) UGH kotALLt: PRANCES HACK PARK TAMPICO CALLE LA FONDA z ui < CALLE ESTADO TAGkIM€ NT - f #"*L a I LOWOENSITY I D. E N T11 LL— ri2 1 7/1) ' CENTRAL VILLAGE PARKING STUDY BOUNDARY (APPROX 30 ACRES) 23 3 AREA 2 (8-81 AC. LESS CITY PARKING AREA) I..HLLC I J PRANCES HACK PARK TAMPICO Q W m CALLE LA FONDA Z � Illilll i� w CALLE ESTADO i 1 TACHMENT #3 a W��EN I ENS 6- PJ� - CENTRAL VILLAGE PARKING STUDY BOUNDARY (APPROX 30 ACRES) 230 5l ----- .AREA 3 (12.56 AC.) ti 10 REPORT/INFORMATIONAL ITEM: /7 INVESTMENT ADVISORY BOARD Meeting November 14, 2001 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud followed by the Pledge of Allegiance. PRESENT: Board Members Lewis, Olander, Chairman Mahfoud, Moulin, Osborne (5:35) and Felice (via videoconference) OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Secretary, and Cecil Mitchell II PUBLIC COMMENTS - none III CONFIRMATION OF AGENDA IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on October 10, 2001 for the Investment Advisory Board. MOTION — It was moved by Board Member Lewis/Moulin to approve the Minutes of October 10, 2001. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for September, 2001 Vice Chairman Moulin advised that on page 3 of the Treasurer's Report, that the U.S. Treasury Bills should reflect 100%, not 75 %. 1 2 3'~ d Investment Advisory Board Minutes November 14, 2001 Mr. Falconer advised the Board that the current interest rates continue to drop, since the September 301h Treasury Report. The three/six month Treasury Note rates are currently about 1.80%. The spread between Government Agencies and Treasuries is about four or five basis points, which is not, much of a spread between the two investments. Mr. Falconer also advised the Board that there would be mid -year corrections on the estimated interest income based on the rates dropping. The City currently is vested in all GSE agencies except for Sallie Mae and Ginne Mae. In response to Vice Chairman Moulin, Mr. Falconer advised that this will cut the City's investment interest budget in half, due to the original budget at using 4 Y2 % to 5 %, which will be decreased down to around 2 1 /2%. In response to Vice Chairman Moulin's whether the budget will be amended due to the percentage change, Mr. Falconer replied that at mid -year, between January/February of each year, staff will go through expenditures and revenues and look at how they are performing and than make recommendations to Council, either to increase appropriations and revenues or vice versa. In response to Board Member Lewis' question about what the Treasurer's plans were for the Treasury Notes that matured on the 31 St of October, Mr. Falconer replied that the $4 million Treasury Note was rolled into another Treasury Note. Mr. Falconer continued that a larger amount will mature at the end of November, which is currently invested in Treasury Notes and they it will be rolled back into Treasury Notes. Mr. Falconer advised that looking at the yield curve, he felt that the City shouldn't go over 3 months. In response to Chairman Mahfoud, Mr. Falconer advised that the RDA currently has $34.3 million invested in Treasury Notes. MOTION — It was moved by Lewis/Olander to approve, receive and file the Treasurer's Report for September 2001. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — October 2001 In response to Board Member Olander, Mr. Falconer advised, 2 23 Investment Advisory Board Minutes November 14, 2001 referencing the LAIF performance report on page 009 that the October daily report is down 364 basis points. Mr. Falconer advised the Board that this amount could be checked daily via the Internet. Mr. Falconer also advised the Board that the only other option in investments would be commercial paper, but due to the current economic situation in the U.S., he does not feel comfortable in doing so at this time. Board Member Olander felt that Mr. Falconer would be forced back into some of these investments to contin'ue some type of return. Board Member Lewis advised that if Mr. Falconer continued to keep the investments between 30 to 45 days, that he would be able to pick up a few basis points in yield with commercial paper. In response to Vice Chairman Moulin, Mr. Falconer advised the Board some of the money would be taken out of LAIF due to the upcoming warrant run. Board Member Osborne advised that he felt that the Board should consider increasing the maximum maturity on investments beyond two years, which is allowed by the State. Board Member Lewis advised that this might be possible if this would be tied with a portfolio percentage limitation, for example, only 10% portfolio could be over a particular maturity or tied in some way so that not all the money is tied up three years. Board Member Olander felt that would give the investments more stability and more yield. Vice Chairman Moulin advised that he felt this was a no risk way to extend maturities. The Board concurred that the maximum maturity on investments should be discussed when next year's investment policy is brought back to the Board. Noted and Filed. B. City of La Quinta Special Meeting Minutes - September 25, 2001. Vice Chairman Moulin requested that a correction be made to the minutes prepared by the City Clerk to reflect Chairman Mahfoud as Chairman and not previous Chairman Osborne. Board Member Olander advised that on page 5 of the minutes, where it stated "Board Member Olander noted that there could have been a liquidity problem had the City's investments been 100% in U.S. 3 239 Investment Advisory Board Minutes November 14, 2001 Treasuries." he felt that this statement was out of context. Board Member Olander said this statement read that he was alluding to the fact the Board had gone to the possibility 100% securities in the event of a national disaster. Mr. Falconer advised the Board that the Council reviewed the Board's recommendations from the September 25' joint meeting and concurred with Staff's recommendations for September. Wells Fargo has been notified to change the wire limit, to no daily limit and questionnaires have been sent to the Brokers. Mr. Falconer advised the Board that the monthly LAIF report was not received. Board Member Osbourne requested clarification, referencing the paragraph on page 8 in the Department Staff Report. Mr. Falconer clarified that the Financial Services Assistant will receive the verification from the custodian (Bank of New York) once securities are received. Noted and Filed. VII BOARD MEMBER ITEMS In response to Vice Chairman Moulin, Mr. Falconer advised the Board that Board Member Mitchell was appointed to the Investment Board in July. Mr. Falconer also advised that the policy states if there are three unexcused absences in a row, than the position is deemed vacant. It was Mr. Falconer's understanding that a letter is currently being processed by the Mayor to be sent to Ms. Mitchell and there is an item on the November 20th Council Meeting regarding the vacancy. Vice Chairman Moulin reiterated that the Investment Advisory Board is currently working as a six person Board, as opposed to seven people Board. 0 Investment Advisory Board Minutes VIII ADJOURNMENT November 14, 2001 MOTION - It was moved by Board Member Lewis/Olander to adjourn the meeting at 6:02 p.m. Motion carried unanimously. S0mitted by Vianka Orrantia Secretary 5 241 REPORT/INFORMATIONAL ITEM: /9 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 13, 2001 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Abels who asked Commissioner Tyler to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Jacques Abels. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Interim City Engineer Steve Speer, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Abels asked if there were any corrections to the Minutes of October 23, 2001. Commissioner Tyler asked that Page 4, Item 5, be corrected to read, "....wall on the east side..."; Page 7, Item 5, corrected to read, "...he stated..."; Page 10, add a statement that Commissioner Tyler was in favor of the park, but was voting no due to the inadequacy of the restroom facilities proposed. Commissioner Kirk asked that Page 11, Item 29, the recommendation should be amended to show the Commission was making a recommendation to the City Council that staff should work with the High School to determine if the High School could provide additional parking as a conjunctive use. There being no further corrections, it was moved and seconded by Commissioners Kirk/Tyler to approve the minutes as corrected. Unanimously approved. B. Department Report: 1. Staff reminded the Commission of the Joint meeting between the City Council and Planning Commission on November 14, 2001, regarding the General Plan Update. 242 G:\WPDOCS\PC Minutes\PC1 1-1 3-01.wpd 1 Planning Commission Minutes November 13, 2001 V. VI. PRESENTATIONS: None. PUBLIC HEARING: A. Environmental Assessment 2001-415, Tentative Tract Map 29963 and Street Name Change 2001-013; a request of La Quinta Construction for Certification of a Mitigated Negative Declaration of Environmental Impact; subdivision of approximately 13.4 acres into six estate single family lots that are 2.16 acres in size and larger; and initiation of a street name change from Kirk Court to Coral Mountain Drive, for the property located at the northwest corner of Kirk Court and Avenue 58. 1. Staff informed the Commission the applicant had requested this item be continued to December 11, 2001. 2. There being no discussion, it was moved and seconded by Commissioners Kirk/Butler to continue Environmental Assessment 2001-415, Tentative Tract Map 29963 and Street Name Change 2001-013, to December 11, 2001. Unanimously approved. B. Street Name Change 2001-012; Communities to change the name Livorno within Lake La Quinta. a request of Lake La Quinta of a portion of Via Trieste to Via 1. Chairman Abels opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if the residents were in agreement with the name change. Staff stated all were informed and had submitted letters requesting the change. 3. Chairman Abels asked if the applicant would like to address the Commission. The applicant was not present and there being no one else who wished to speak on this project, the public participation portion of the hearing was closed and open for Commission discussion. 243 G:\WPDOCS\PC Minutes\PC1 1-1 3-01.wpd 2 Planning Commission Minutes November 13, 2001 4. There being no discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-138, recommending approval of Street Name Change 2001-012, subject to the findings as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. C. Site Development Permit 2001-716; a request of First Community Bank for review of site plan and signs for the conversion of an existing residence to a temporary bank for the property located at the southeast corner of Jefferson Street and Avenue 52. 1. Chairman Abels opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked about the access for this parcel on a temporary basis. Interim City Engineer Steve Speer explained there is a double -double yellow line and the striping would have to be revised to allow a full turn movement on a temporary basis. Commissioner Tyler asked if it met City standards for the distance from the corner. Staff stated that if the Specific Plan for the site is approved it would be a right turn in and out with a median. Commissioner Tyler asked why the project was conditioned so heavily for a temporary bank building. Interim City Engineer Steve Speer stated the items that are needed will not be required of the applicant. Commissioner Tyler asked why this was being considered before the specific plan. Community Development Director Jerry Herman stated because the applicant is requesting to be in operation before the specific plan is processed. It has a two year expiration date. Commissioner Tyler questioned whether the pool would remain and if so would it be fenced. 3. Commissioner Butler stated his concern that if there is not adequate staff, the Commission is not getting adequate information. He is concerned and asked what the Commission could do to support staff. Staff stated it is in the process and the City will be hiring consultants to help in the interim. �4 G:\WPDOCS\PC Minutes\PC1 1-13-01.wpd 3 V Planning Commission Minutes November 13, 2001 4. Chairman Abels asked if the applicant would like to address the Commission. Mr. Lou Bishop, speaking for the applicant, gave a presentation on the project. He stated that as they do not anticipate a large amount of traffic, the driveway is not expected to be an issue. 5. Chairman Abels asked if there were any questions of the applicant. Commissioner Tyler asked if the site would meet the ADA requirements. Mr. Bishop stated they would meet all requirements. 6. Commissioner Butler asked if they could meet the parking requirements. Mr. Bishop stated they meet all the requirements. 7. Commissioner Tyler asked if the existing trees would remain on the permanent site. Mr. Bishop stated it was unknown at this time. Commissioner Tyler asked if the pool would remain and if so would it be fenced. Mr. Bishop stated that at the present the pool would remain and it would be fenced. Commissioner Tyler expressed his concern about allowing the pool to remain. Commissioner Butler expressed his concern as well. 8. Commissioner Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 9. Commissioner Tyler questioned the need to allow a two year approval. Staff explained the reasoning for the two year approval. 10. There being no further discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-139, approving Site Development Permit 2001- 716, as amended: A. Condition #36: The City Engineer is given the authority to remove conditions that are unwarranted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 245 G:\WPDOCS\PC Minutes\PC11-13-01.wpd 4 Planning Commission Minutes November 13, 2001 D. Village Use Permit 2001-010, Amendment #1; a request of Edwin G. Cosek for Andrew's Bar and Grill for review of design changes for an existing one story commercial building located at 78-121 Avenida La Fonda. 1. Commissioner Kirk excused himself due to a possible conflict of interest due to his residency being within 500 feet of the project, and withdrew from the dias. 2. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if the addition would abut the building to the west. Community Development Director Jerry Herman stated it would not. Commissioner Tyler expressed his concern regarding the lack of parking. 3. Chairman Abels asked if the applicant would like to address the Commission. Mr. Edwin Cosek, gave a presentation on the project. 4. Chairman Abels asked if there were any questions of the applicant. There being no questions of the applicant, Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 5. There being no discussion, it was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2001-140, approving Village Use Permit 2001-010, Amendment #1, as submitted. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. Commissioner Kirk rejoined the Commission. E. Site Development Permit 2001-720; a request of Rancho Capistrano 2 4 6 iJ G:\WPDOCS\PC Minutes\PC1 1-1 3-01.wpd 5 Planning Commission Minutes November 13, 2001 Development Corporation for review of architectural and landscaping plans for a new casitas prototype residential plan for the property located north of Avenue 54 and east of Jefferson Street. 1 . Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Butler asked if either property owner could purchase the casita room. It appears for this to be possible, the floor plan would have to be flipped. Staff stated the applicant could explain this without flipping the casita room. 3. Commissioner Tyler stated he did not understand the marketing behind this plan. In addition, what was staff asking for in regard to the lot lines adjustments. Staff stated the lot lines will depend on which property owner purchases the casitas unit. Commissioner Tyler asked how many parking spaces were provided. Staff explained there would be 42 carport spaces and showed their location on the site plan. 4. Chairman Abels asked if the applicant would like to address the Commission. Mr. Robert Wilkinson, representing the applicant, explained the proposed entrances to the casitas unit and how the unit was being marketed. 5. Chairman Abels asked if there were any questions of the applicant. Commissioner Tyler asked if any of the units would be built without the casita. Mr. Wilkinson stated it is possible. 6. Commissioner Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 7. Commissioner Kirk stated he thought the elevations for Plan A were somewhat plain. 8. There being no further discussion, it was moved and seconded by 247 6 G:\WPDOCS\PC Minutes\PC11-13-01.wpd 6 Planning Commission Minutes November 13, 2001 Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-141, approving Site Development Permit 2001- 720, as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. F. Conditional Use Permit 2001-063; a request of Sprint PCS to change Condition #8 of Planning Commission Resolution 2001-127, substituting two required 40-foot high palm trees adjacent to an approved 68-foot high monopalm wireless antenna camouflaged as a palm tree with six 60- foot high date palm trees along the street frontage for the property located at 46-600 Adams Street within Storage USA. 1. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. There being no questions of staff, Chairman Abels asked if the applicant would like to address the Commission. Ms. Linda Ennaba, representing the applicant, gave a presentation on the project. She stated they are having a lot of resistance from the property owner in regard to trenching the site for the water and irrigation lines. They had laid the electrical lines for the tower before the storage site was constructed and therefore did not need to trench for the installation of the tower. They did not put the irrigation lines in at that time as they did not know they would need them. 3. Chairman Abels asked if there were any questions of the applicant. Commissioner Kirk asked if trenching was done before approval. Ms. Ennaba stated it was not trenched, the utilities were installed before the storage expansion was built. 4. Commissioner Butler asked what trenching would be needed. Ms. Ennaba stated it was needed to bring water lines to the site for the palm trees. Commissioner Butler asked if they delayed the trenching until a later date would the landlord be more favorable. Ms. Ennaba stated the landlord has denied any trenching. Commissioner Butler stated he could not support the applicant's request. 243 °J 19 7 5. Commissioner Tyler asked how far the monopalm was from G:\WPDOCS\PC Minutes\PC11-13-01.wpd 7 Planning Commission Minutes November 13, 2001 Adams Street. Staff stated it was approximately 600 feet. 6. Commissioner Robbins stated he has a problem with the view from the north looking south and the height of the palm trees and their potential short life span. He understands the problem, but is not satisfied with their solution. Ms. Ennaba asked if they would prefer the six trees be placed on the CVWD property on the north side. Discussion followed regarding alternatives. 7. Commissioner Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 8. Chairman Abels suggested the applicant work with staff to find an alternative location for the monopalm. 9. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-142, denying Conditional Use Permit 2001-063, Amendment #1, as recommended by staff. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: None VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Discussion regarding the Planning Commission meeting of December 25, 2001. It was moved and seconded by Commissioner Tyler/Robbins to go dark on December 25, 2001. Unanimously approved. B. Commissioner Tyler gave a report on the City Council meeting of October 6, 2001. X. ADJOURNMENT: 24 G:\WPDOCS\PC Minutes\PC11-13-01.wpd 8 Planning Commission Minutes November 13, 2001 There being no further business, it was moved and seconded by Commissioners Butler/Robbins to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held November 27, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:23 p.m. on November 13, 2001. Respectfully submitted, 4 Be y wyer, Executive Secretary City o La Quinta, California G:\WPDOCS\PC Minutes\PC11-13-01.wpd 9 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 27, 2001 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Abels who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Robert Tyler, and Chairman Jacques Abels. It was moved and seconded by Commissioners Kirk/Butler to excuse Commissioner Robbins. Unanimously approved. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Interim City Engineer Steve Speer, and Planning Consultant Nicole Criste. II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: A. It was moved and seconded by Commissioners Tyler/Kirk to reorganize the agenda to take Public Hearing Item #E first. Unanimously approved. IV. CONSENT ITEMS: B. Chairman Abels asked if there were any corrections to the Minutes of November 13, 2001. Commissioner Tyler asked that Page 3, be amended to reflect the comments made by Commissioners Butler and himself regarding the status of the pool. Page 5, amended to reflect his comments on the inadequate amount of parking. There being no further corrections, it was moved and seconded by Commissioners Kirk/Butler to approve the minutes as corrected. Unanimously approved. C. Department Report: None V. PRESENTATIONS: None. G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 1 a 5t Planning Commission Minutes November 27, 2001 VI. PUBLIC HEARING: A. Environmental Assessment 99-387, General Plan Amendment 99-063, Zone Change 99-091, Specific Plan 99-039, and Site Development Permit 99-659; a request of Point Happy Ranch LLC for: 1) Certification of an Environmental Impact Report; 2) Change of General Plan Land Use Designation from Medium Density Residential to Office Commercial for five acres of the 43 + acre site and from Low Density Residential to Medium Density Residential for 11.55 acres for 62 villas; 3) Change of Zone Designation from Medium Density to Office Commercial for five acres of the 43 + acre site and from Low Density Residential to Medium Density Residential; 4) Specific Plan for design guidelines and development standards for a senior care residential project and two commercial buildings on the 43 + acre site; and 5) Review of architectural and landscaping plans for senior care units consisting of 62 one story high independent living villa units in duplex to 4-plex configurations with a two story club building, and 310 rooms for assisted living, independent living and continuing care in two 2 to 3 story high buildings, a one story high maintenance building, two commercial office buildings (two stories high) with a total of 44,000 square feet of floor area and a 9,500 square foot one story high project administration building, for the property located on the west side of Washington Street, south of Highway 1 1 1 . 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if the palms trees shown on the site plan represented what was actually there. Staff stated yes. 3. Commissioner Butler asked what the elevation difference was between the project and the existing homes. Staff stated the elevation was 67 feet and the top of the existing berm is 76.5 feet. The elevations proposed are in accordance with the grading plan. Discussion followed regarding the grading and pad elevations of the site. 4. Commissioner Kirk questioned why he had not received the Draft Environmental Impact Report and asked if it was normal to receive 2 Cj the Final Environmental Impact Report (EIR) this early in the process. Staff stated the Commission had asked to receive the 002 G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 2 Planning Commission Minutes November 27, 2001 Final EIR before making a recommendation. Commissioner Kirk asked if there was a public hearing on the Draft EIR and if comments would be taken on the Draft as well as the Final EIR. Staff stated the comment period had ended and therefore comments could not be taken on either. Commissioner Kirk asked why the drainage was not being retained on site. Interim City Engineer Steve Speer explained that at Washington Street and Singing Palms it is the high point. Anything north of Singing Palms drains to the channel and anything south of the Singing Palms drains south. This site, as it is high enough, could drain into the existing storm drain and they are conditioned to purchase the capacity to do this. Commissioner Kirk asked if the EIR looked at the alternative of building this site out with the current zoning and General Plan designation and if this would create more or less traffic generated as opposed to the proposed land use. If the applicant did not request these changes to the General Plan and Zoning Code, presumably they could come forward and build out the project under the current General Plan and Zoning and that would have some kind of an impact; is that greater or less than what is proposed at this time. Staff stated this proposal will generate more traffic than the existing zoning; about 1,600 more trips a day. Commissioner Kirk asked if the proposed villas would be 60 feet from the existing homes. Staff indicated where they were to be constructed. Commissioner Kirk asked if the property were to be developed under the existing zoning, how close could the homes be built to the existing properties. Staff stated 20 feet. Commissioner Kirk noted the proposed villas are 40 feet further from the existing homes than they could be under the existing zoning. 5. Commissioner Tyler asked staff to again explain the traffic as what was stated seemed inconsistent. In the Alternative Section 6.0-5 under the existing General Plan Alternative, it states the number of trips would be a 29% decrease and on Section 8 it states something different. Interim City Engineer Steve Speer explained that if the project was built out in accordance with the existing zoning and General Plan it would be a decrease of 700 trips per day. The all residential Low Density was another alternative, but would be less than what the current General Plan allows. The current General Plan designation would allow 1,766 trips a day and the proposed would allow 2,494 trips. This is based on using the Specialty Commercial trip generation 2 5 ) G:\WPDOCS\PC Minutes\PC11-27-01.wpd 3 003 Planning Commission Minutes November 27, 2001 classification which generates more trips than if the office trip generation classification was used. It appears they have identified the wrong category to generate their traffic impacts. 6. Commissioner Kirk asked staff to explain the third overriding consideration in the staff report. Planning Manager Christine di lorio stated it could be removed as it was not worded correctly. Commissioner Kirk pointed out that in Exhibit B under C. Significant and Unavoidable Impacts, Utilities and Service Systems there is reference to a golf course that should be removed. 7. Commissioner Butler asked when the zoning is changed on a piece of property that is unique because of the use, how do you make a distinction between the two as a comparison, because this type of use obviously would have fewer vehicles. Staff stated the traffic study accounts for this and the parking count is lower under the Zoning Code. Commissioner Butler stated Commissioner Kirk's comments seem to state that it appears the traffic study does not show this and he questions this. He asked about the emergency access being used for vehicles moving furniture, etc. Staff stated this would be corrected to read "emergency access only". Interim City Engineer Steve Speer went on to explain the traffic study. Discussion followed regarding the traffic study. 8. Commissioner Tyler questioned a "second non -visitor gated access on the north property line". Staff clarified it gave access to the house on the hill. It did not open to the shopping center to the north. Commissioner Tyler stated his concern about the parking. The assumption that the people living in the villas will not be driving seems erroneous and therefore the parking may not be adequate. Staff stated the applicant could address this. Commissioner Tyler questioned how the minimum lot size could be 1,500 square feet and the minimum living area including garages is 1,650 square feet. Staff explained this was probably where they were proposing a smaller attached unit, four-plexes. Commissioner Tyler asked if there was a need to condition the project to have a deceleration/acceleration lane to help with the traffic. Staff stated a deceleration lane would make sense, but acceleration lanes do not function well on Arterial streets. Washington Street will eventually be three lanes to help with the traffic. 2 5 004 G:\WPDOCS\PC Minutes\PC11-27-01.wpd 4 Planning Commission Minutes November 27, 2001 9. Chairman Abels asked staff to explain the access to the project when traveling north on Washington Street. Staff stated that if you were coming from the south, you would have to make a u- turn at Washington Street and Highway 1 1 1 . By adding the third south -bound lane, it will allow more room to make the turn. 10. Chairman Abels asked if the applicant would like to address the Commission. Mr. Robert Sundstrom, Sundstrom Companies, the general partner of the Point Happy LLC, gave a presentation on the project. The emergency access would be for emergency vehicles only. The access on the north is to allow a more direct access for the house on the hill so it does not have to go through the security gates and also to have a second point of access for the delivery trucks. The lot size should be 1,650 square feet to match the unit size. 11. Chairman Abels asked if there were any questions of the applicant. Commissioner Tyler asked what would happen to the DuPont house. Mr. Sundstrom stated that currently it is proposed to be retained by the owner of the property. 12. Chairman Abels asked if there was any other public participation. Ms. Amy Heglund, 46-285 Washington Street, stated her concern was the traffic and questioned whether adding another lane to Washington Street was enough to handle the added traffic. Second, the environment; what will happen to the wildlife habitat? 13. Mr. Robert Daniels, 46-485 Cameo Palms, stated his concern is the lighting. What areas would be lit? Also, if these structures are going to be as tall as indicated they will block his view of the mountains which will affect him aesthetically. This is an assisted care facility which will have nurses, doctors, technicians, deliveries, etc., and many more people than in a retirement community which will greatly affect the traffic. 14. Mr. Haig Shannazarian, 78-350 Crestview Terrace, stated he concurred with Mr. Daniels' comments and will set the stage for their community to be squeezed out by changing the density classifications. 25 G:\WPDOCS\PC Minutes\PC11-27-01.wpd 5 005 Planning Commission Minutes November 27, 2001 15. Mr. David Lagman, 46-885 Highland Palms, stated his concerns were that seniors do drive, and the medical and bio-hazardous waste that could be going down the street, and lastly the office complexes will have speech therapy, physical therapy and doctors. This will greatly increase their traffic. 16. Ms. Rebecca Shields, 46-886 Highland Palms, stated she has been a La Quinta resident since 1982 and believes this project will greatly increase the traffic due to all the support staff that will be needed. Another concern is the wildlife that will be affected by this project. Even with a deceleration/acceleration lane it will still affect the traffic at this site. 17. Mr. David Orme, 78-510 Singing Palms, stated he objects to this project because the mountain behind this project is unstable. In addition, it is his understanding this area is a bird sanctuary and it should be investigated before this project goes further. Also, the traffic will be greater than what has been stated. 18. Mr. Robert Cox, 78-315 Crestview Terrace, stated he has lived in La Quinta for 25 years and chose this location to have a quiet neighborhood. The neighborhood was not designed for high density. Also, if the project is to be six feet higher than they are, how can they guarantee the water will drain to Washington Street? 19. Mr. Alan Pollock, 78-435 Sandflower Place, thanked the Commission for taking the time to consider their concerns. Some of his concerns are the drainage, the security of the area, and traffic. He would like to request that a gate be installed to maintain their security. 20. Mr. Hovak Najarian, 78-395 Palm Garden Place, stated his concerns are the elevation differences, the height of the wall, the height of the buildings, noise, and the traffic. 21. Dr. Sebastian Campagna, 78-340 Singing Palms Drive, stated his concern was three story commercial buildings will back up to his property. Second, where is everyone going to park. This is a 310 room hospital. This should be a low density project that will not destroy this area. 25 j06 G:\WPDOCS\PC Minutes\PC11-27-01.wpd 6 Planning Commission Minutes November 27, 2001 22. Mr. J. David Howard, 46-910 Highland Palms, stated his concerns had been expressed by the other speakers. 23. Mr. James Carpenter, 78-550 Singing Palms Drive, stated he finds it appalling that they would consider opening a commercial business behind his home. 24. Mr. Greg Cockerill, 78-355 Crestview Terrace, stated his concern was where the construction entrance will be. As he envisions it, all the construction traffic will have to go down his street as it will not be allowed to enter from Washington Street. 25. Ms. Margaret Najarian, 78-395 Palm Garden Place, stated her lot is low and will be greatly affected by the wall that will be constructed. They have been there for 25 years and watched the development of the area. Please consider the quality of life of the residents of La Quinta and not just the money. 26. Ms. Karen Elem, 46-945 Highland Palms Drive, stated she is concerned with the parking as the church parking is now flowing over into their neighborhood. This project will also affect their community and they will be overrun with cars. 27. Mr. James Amencha, 78-390 Cameo Dunes, stated his home will back up to the villa garages. With the traffic as it is, it is almost impossible to get out of the Plaza La Quinta Center. He would invite the Commission to come to their community and see what they are talking about. 28. There being no further public participation, Chairman Abels closed the public participation portion of the hearing and opened the matter for Commission discussion. Chairman Abels recessed the public hearing at 8:55 p.m. and reconvened at 9:03 p.m. 29. Following discussion, it was moved and seconded by Commissioners Butler/Tyler to continue the public hearing to January 8, 2001, with the following items to be addressed by staff: A. Review the view analysis from the project. B. A new traffic study be completed. 2 5 C. Determining the location of the construction entrance. VIVA G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 7 Planning Commission Minutes November 27, 2001 30. Staff informed the Commission that the EIR has a mitigation measure that does not allow any lighting of the hillside area and it requires low level lighting throughout the project. In addition to the mitigation measures, the Zoning Code does not allow for any glare or lighting to extend off the property boundaries. With regard to rock fall, there was a rock fall analysis prepared and is a part of the EIR. Staff will look into the bird sanctuary as it was not addressed by the Department of Fish and Wildlife or Fish and Game. In regard to the access, there will be a left turn access. 31. Commissioner Tyler thanked everyone for attending and providing their comments. In regard to the noise and hours of operation for the construction of the project, as expressed by the residents, he wanted to assure everyone they are uniform for the entire City and not unique to this project. 32. Commissioner Kirk concurred with Commissioner Tyler and pointed out that the applicant has done a nice job with the architecture and site planning. There may be some issues with viewshed, traffic, and other components expressed by the community, but this is a good project and he commends the applicant on his proposal. Unanimously approved. B. Site Development Permit 2001-717; a request of KSL Development Corporation for review of architectural and landscaping plans for a Merchant Builder Welcome Center in PGA West to be located at the southeast corner of PGA Boulevard and Avenue 54 at the entrance of PGA West. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if any of these modular units were part of the ones vacated inside PGA West. Staff stated the applicant would have to answer that. Commissioner Tyler stated that if this was to be a temporary use, it should be given a time limit. P5; 008 G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 8 Planning Commission Minutes November 27, 2001 3. Commissioner Butler asked what the original use was for this site. Staff clarified it was originally zoned commercial and then approved for a tract map. 4. Commissioner Kirk asked how much turf was proposed for the site. Staff stated the applicant could address this. 5. Chairman Abels asked if the applicant wanted to address the Commission. Mr. Bill Dodds, KSL Corporation, gave a presentation on the project. In regard to the turf area, they are proposing 5,000 square feet. 6. Commissioner Tyler stated he is reluctant to approve modular units, but if it looks as good as the corporate office, he has no objection. In regard to a time period, does the applicant have a suggestion? Mr. Dodds stated they needed flexibility in regard to this as they still have over 800 units to sell and estimating 200 units a year, that would be a four year buildout. 7. Commissioner Kirk also commended KSL on their corporate offices and stated the landscaping hopefully would soften the look. Mr. Dodd stated the site will be heavily landscaped. 8. Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 9. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2001-143, approving Site Development Permit 2001- 717, as amended: A. The permit shall expire November 27, 2005, unless an extension is applied for and granted by the Planning Commission. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. �5 009 G:\WPDOCS\PC Minutes\PC11-27-01.wpd 9 Planning Commission Minutes November 27, 2001 C. Site Development Permit 2001-718; a request of Sedona Homes, Inc. for review of architectural and landscaping plans for three new prototype residential units with three facades each located at the southeast corner of Eisenhower Drive and Avenue 50 in Tract 30125. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked about the elongated detail that protrudes above the roof line as it should have a window. Also, the condition of the Architecture and Landscaping Review Committee requiring wrought iron gates should be added. 3. Chairman Abels asked if the applicant would like to address the Commission. Mr. Lance Alacano, representing Sedona Homes gave a presentation on the project. 4. Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-144, approving Site Development Permit 2001- 718, as amended: A. Condition #4: Side entry gates shall be wrought iron. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. D. Village Use Permit 201-013; a request of La Quinta Grill for review to allow the use and review of development plans for three office buildings adjacent to an existing restaurant site located on the east side of Avenida Bermudas, between Calle Cadiz and Calle Barcelona. 1. Commissioner Kirk excused himself due to a possible conflict of 2 61 n interest due to the proximity of his residence and left the dias. 010 G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 10 Planning Commission Minutes November 27, 2001 2. Chairman Abels opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Commissioner Tyler asked why the power lines refer to 92KV. Interim City Engineer Steve Speer stated staff was trying to point out that all existing aerial lines need to go underground except for those attached to 92KV poles. 4. Chairman Abels asked why the Eucalyptus tree is being removed. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Stewart Woodard, AIA, representing the applicant, stated the intent was to retain the type of architecture that currently exists with the restaurant, bring it into scale with the restaurant, and to retain as much of the landscaping as possible. Most, if not all of the trees would be retained. 6. Commissioner Tyler asked if the existing single family residence would be razed east of the restaurant. Mr. Woodard stated the older structure would be torn down. Commissioner Tyler asked if the perimeter wall would be retained. Mr. Woodard stated it would be retained. 7. Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 8. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 2001-145, approving Site Development Permit 2001- 718, as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. Commissioner Kirk rejoined the Commission. G:\WPDOCS\PC Minutes\PC1 1-27-01 .wpd 11 011. Planning Commission Minutes November 27, 2001 E. Environmental Assessment 2001-435 and Tentative Tract Map 30331; a request of Santa Properties and Development, LLC for certification of a Mitigated Negative Declaration of Environmental Impact and review of a request to subdivide 5.1 acres into seven residential lots located on the north side of Avenue 50 and west of Jefferson Street. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Butler asked staff to explain the pad height and elevation of the lots. Staff explained the pad heights and how the height to which the lots would be filled. 3. Commissioner Tyler asked staff what would be constructed on the west side of this tract. Staff stated it was the approved Oliphant tract. Commissioner Tyler asked if there was a full turning movement with a signal on Avenue 50 from the exit of Tract 29053. Staff explained the signalized turn movement would match up with the Palmilla project on the south side of Avenue 50. Commissioner Tyler asked what the distance was from the exit for Tract 30331 and the signal. Interim City Engineer Steve Speer stated it was 190 feet. Commissioner Tyler asked if the cul-de-sac met the Fire Department requirements. Staff stated the Fire Department did not have any issues. 4. Commissioner Kirk questioned why there were mitigation measures for Air Quality when no impacts were identified. Should the policy be that there only be a mitigation measure for areas where we have impacts. Assistant City Attorney John Ramirez stated yes, mitigation monitoring is required to mitigate impacts, and if there is no impact there is no need for a monitoring plan. Planning Consultant Nicole Criste stated those are no longer included in the Monitoring Plan, however with Air Quality there is in the General Plan EIR a statement of overriding consideration because the air quality impacts for buildout were in excess of acceptable standards, therefore, additional mitigation was suggested to be included in the PM 10 Plan to help reduce the impacts. Staff can eliminate those suggested mitigation measures if it is the Commission's desire. Commissioner Kirk stated that 2 Fj since there were no impacts, they should be removed. Also, under Cultural Resources there are impacts that should be 012 G:\WPDOCS\PC Minutes\PC11-27-01.wpd 12 Planning Commission Minutes November 27, 2001 mitigated and are not. Planning Manager Christine di lorio stated a Phase II study was conducted which mitigated the impacts. No mitigation measures were needed because the study showed the site to be negative. Staff will change the check mark to no impacts. At the time the Initial Study is completed the studies are not completed therefore, the impacts are identified. Once the studies were completed, the areas that are mitigated are identified in the studies. Commissioner Kirk questioned the inconsistencies between the staff report that states there are no impacts and the Checklist which lists potentially significant impacts unless mitigated. Assistant City Attorney John Ramirez stated this is an issue from a practical standpoint of which comes first. He would agree that to the extent the Checklist should always agree with the substance of analysis for the underlying Checklist. He also understands staff's view point that when you complete the Checklist you do not have the studies to confirm or deny what mitigation is needed. His recommendation would be that since the Initial Study is the initial study, including both the Checklist and the substance of the analysis, that if in fact the analysis concludes no impact the box should be checked accordingly. It is not a difference of opinion, these are the ultimate conclusions and what drives the box in the Checklist. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Lloyd Watson, engineer for the project, gave a presentation on the project and stated they agreed with the conditions as recommended by staff. 6. Chairman Abels asked if there were any questions of the applicant. Commissioner Kirk asked if they were intending to allow parking on both sides of the street or restrict one side. Mr. Watson stated parking on one side. 7. There being no further questions of the applicant, Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 8. There being no discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-146, certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-435, r) as modified: �13 G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 13 Planning Commission Minutes November 27, 2001 A. Eliminating the Air Quality measures from the Monitoring Program. B. Amending the Checklist for both Air Quality and Cultural Resources to reflect no impact. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. 9. It was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2001-147, approving Tentative Tract Map 30331, as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. VII. BUSINESS ITEMS: None VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report on the City Council meeting of November 6, 2001. B. Chairman Abels reminded the Commission of the joint meeting with the City Council on December 5, 2001, at 6:00 p.m. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Tyler/Butler to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held December 11, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:50 p.m. on November 27, 2001. Respectfully submitted, y Sawyer, Executive Secretary n6 City of La Quinta, California � 014 G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 14 REPORT/INFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA October 18, 2001 This meeting of the Historic Preservation Commission was called to order by Chairman Maria Puente at 3:02 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Mitchell, Sharp, Wright, and Chairman Puente. Unanimously approved. Staff Present: Principal Planner Stan Sawa, and Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wright/Mitchell to approve the Minutes of September 20, 2001 as submitted. Unanimously approved. V. BUSINESS ITEMS A. Phase I Cultural Resources Assessment of the Point Happy Ranch Project Area: a request for approval of the Phase I Cultural Resources investigation of a 43 acre parcel of property located on the west side of Washington Street, approximately 300 feet south of Highway 111. Applicant: Point Happy Ranch, LLC - Archaeological Consultant: McKenna Et Al (Jeanette A. McKenna, Principal). 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. -�"2.e5 P ACAROLYMHPC 10-18-01.wpd -1- Historic Preservation Commission Minutes October 18, 2001 2. Commissioner Mitchell concurred with the staff's recommendations. 3. Commissioner Wright stated he was in favor of staff's recommendations but thought the site should be monitored during any kind of excavation. 4. Commissioner Irwin also supported staff's recommendations but was concerned about monitoring the site and preservation of certain trees that are a part of Point Happy's history. She also pointed out Attachment #1, Page 004, had the wrong map. She added one of the buildings, on that property, was the first air- conditioned building in the Valley and the entrance itself, is historic. 5. Commissioner Wright stated it was in the City of La Quinta's Historic Primary Record. He added most of the buildings were dilapidated but still had historical significance as well as the entry way gates. When the Commission looked at the Tradition project they were very emphatic about every saveable building. As a result the garages near the Hacienda were saved. He suggested the staff report recommend every structure be looked at on its own historic merit. This project should be handled the same way Tradition was handled, including saving historic trees, especially since planting citrus was tried there for the first time, as well as experiments with growing cotton. 6. Commissioner Sharp stated he wasn't as familiar with the property as the other Commissioners but he does know Louise Neeley and he did know Alice Marble. According to the staff report photos there did not appear to be much worth saving. There was some good ironwork and it would be nice if it was incorporated somewhere in the project. 7. Chairman Puente asked if the applicant would like to address the Commissioners' concerns. 8. Archaeological Consultant McKenna pointed out Happy Lunbeck owned a larger parcel than what was included in this project and this portion did not have sugar cane, nor cotton. P:\CAR0LYN\HPC10-18-01.wpd -2- Historic Preservation Commission Minutes October 18, 2001 9. Commissioner Irwin replied the Historical Society had photographs which showed these crops being cultivated on this property. Archaeological Consultant McKenna asked if they were grown in this specific area. Commissioner Irwin answered yes. Archaeological Consultant McKenna stated she was not aware of this information while conducting her study. She used what information was provided. The original property was considerably larger, but this portion did not show any physical evidence of that type of activity. 10. Commissioner Irwin stated the road that goes up over the hill was once part of the stage line. 11. Archaeological Consultant McKenna agreed but stated the stage stop itself, was not on the property. 12. Commissioner Irwin stated it was at Indian Wells, across the street. She added the Cultural Report referred to Happy Lunbeck, while the staff report did not. Point Happy Ranch started in 1920 and got its name from Happy Lunbeck. 13. Archaeological Consultant McKenna stated Point Happy, as the date farm, assumed the name. It wasn't called Point Happy Date Farm. 14. General discussion followed regarding the reference to Point Happy Ranch versus Point Happy Date Farm and the fact that the project property had become commonly known as Point Happy Ranch. 15. Commissioner Irwin asked who was contacted at the Historical Society. 16. Archaeological Consultant Jeanette A. McKenna stated she had spoken with Mrs. Louise Neeley, who was born and raised on the Point Happy property and she also referred them to another gentlemen who contributed the name of a third individual. That was why a recommendation was made in the report, that an Oral History needed to be prepared on this property. P:\CAR0LYN\HPC10-18-01.wpd -3- 003 Historic Preservation Commission Minutes October 18, 2001 17. Commissioner Wright stated his number one concern was preserving the structures that were deemed historic. They needed to be integrated into the project the same way the Hacienda was integrated into Traditions. 18. Principal Planner Sawa introduced the applicant's representative, Mr. Robert Sundstrom. He stated Point Happy LLC started working on the project approximately two -and -a -half years ago at which time they began looking into the history of the Ranch and the historical nature of anything that was still remaining. They went through a private assessment, filed an initial study and started the public process to have the City determine those buildings that potentially had any historical value in the site planning process. He added they did recognize there were a lot of significant trees in the project and did have an arborist do a complete count of every tree, every tree species, the nature of the tree, the condition of every tree, and the type of tree. The instructions given to the arborist were to look at the trees for condition, age, and the possibility of relocation on site and utilization within the project itself. It was the applicant's intent to reconstruct, or recreate, a date garden feel utilizing as many of the taller trees as possible. They would relocate the date palms that were in condition to be relocated. Their original assessment did not find any buildings that were of strict historical nature that could be either preserved or relocated on the property. A lot of the design criteria in this project relates to the Ranch, its history, the utilization of the ironwork throughout the project, and the installation of citrus in keynote areas to create the idea that this was a ranch and an operating citrus and date grove. The current plan does not incorporate any of the existing buildings. The only building that is currently proposed to be retained is "the Dupont House". The bulk of the houses have considerable structural deficiencies. He then offered to answer any questions. 19. Commissioner Sharp asked if the name of the project would be Point Happy, as it was an important landmark to the community. 20. Mr. Sundstrom answered the project was named "The Pointe at Point Happy Ranch". This was done to differentiate this project from the commercial project "Point Happy" on Highway 1 1 1. 263 A4 P:\CAR0LYN\HPC10-18-01.wpd -4- Historic Preservation Commission Minutes October 18, 2001 21. Commissioner Sharp asked a question about the width of the entrance gate. 22. Mr. Sundstrom replied he had always been intrigued by the ironwork at the entryway gate. However, as the entryway was now it did not meet the current standards for the Fire Department. The new entryway/wall would be designed to emulate the wall and the fencing with the archway while meeting Fire Department standards. 23. Commissioner Sharp asked if there was a drawing of the building and landscape plans available and what type of architecture would be utilized. 24. Mr. Robert Sundstrom apologized that he did not have any large drawings with him. 25. Commissioner Wright asked why the Oral History was to be done by the Morongo Basin Historical Society, not the La Quinta Historical Society. He commented the Oral History should be done by the La Quinta Historical Society. 26. Chairman Puente asked if any of the remaining structures were in good condition. 27. Mr. Sundstrom replied no. 28. Chairman Puente asked what the possibility was to save or relocate them. 29. Mr. Sundstrom replied, in their assessment, the remaining buildings served no useful purpose from a historical point and therefore not incorporated into the site plan. There were a series of assessments done, but the only building to be shown of significance was the old school house which is no longer on the property. It has been the applicant's intent to incorporate the history of the Date Gardens, into the landscaping theme and incorporate the feel of the Date Gardens into the project itself. 30. Commissioner Irwin stated the La Quinta Historical Society had the City of La Quinta Curation Standards. She stated she was surprised to find an oral history project from the Morongo Basin Historical Society in the report directing all the information and 261 P:\CAR0LYN\11PC10-18-01.wpd -5- `) J 5 Historic Preservation Commission Minutes October 18, 2001 photographs to them. She then asked Principal Planner Sawa why this request was in the back of the report since the City already had standards in place. She added the City was building a state- of-the-art facility and would be one of the few cities in Southern California to have such a facility. She wondered why another facility would be involved. 31. Principal Planner Sawa replied this may have been a recommendation in the report, but the City would have changed it to read the La Quinta Historical Society. 32. Commissioner Wright suggested a condition be added requiring the Oral History to be prepared in cooperation with the La Quinta Historical Society. 33. Commissioner Irwin stated if somebody else wanted to participate in the Oral History, they could work with the La Quinta Historical Society. 34. Archaeological Consultant McKenna commented the Oral History needed to be done in a fashion that was consistent with what had already been done. 35. Commissioner Irwin questioned the use of the Morongo Basin Historical Society. 36. Archaeological Consultant McKenna replied she had nothing in her report making that suggestion. 37. Commissioner Irwin directed the Commission to the back of the report. 38. Archaeological Consultant McKenna said it had been appended by someone other than herself. She only stated that the Oral History needed to be done. 39. Principal Planner Sawa thought the attachment was meant only as an example of what an oral history program would look like, and it should have been marked as a sample. 40. Commissioner Wright stated the concern was any material, oral history, photographs, derived from the Oral History, would become 2 °� the property of the City of La Quinta. He suggested another P:\CAR0LYMHPC10-18-01.wpd -6- 6 Historic Preservation Commission Minutes October 18, 2001 condition be added requiring collected materials become the property of the City of La Quinta per the adopted standards of curation. 41. Mr. Sundstrom asked if Oral Histories were privately prepared. 42. Commissioner Irwin answered she didn't know if they were done privately, but several Historical Societies in the Valley were currently working on Oral Histories. 43. Mr. Sundstrom stated he was more concerned with the format of the report meeting with City's standards. 44. Chairman Puente suggested a correction be made to this report stating the Oral History form be identified as an example of an Oral History. 45. Commissioner Irwin asked Mr. Sundstrom to indicate where the ironwork would be placed. 46. Mr. Sundstrom gave a summary of the project and the proposed site of the trees and ironwork. 47. Commissioner Sharp asked how many apartments would be in the development. 48. Mr. Sundstrom replied there were two structures with a total of 310 units. One unit is planned primarily for independent living, and the second independent clubhouse building was intended for use by the 62 villa units as opposed to the component of the independent living facility. 49. Commissioner Sharp asked if the clubhouse would have a dining room. Mr. Sundstrom stated yes. 50. Commissioner Mitchell asked if the condominiums were for seniors. Mr. Sundstrom replied the whole project was for seniors. 51. Commissioner Mitchell asked if a senior could move from one area to another, as their needs dictated. Mr. Sundstrom answered that was possible. He then went into the physical layout of the site plan, including street and pedestrian access. P:\CAR0LYMHPC10-18-01.wpd -7- '► 0 7 Historic Preservation Commission Minutes October 18, 2001 52. Commissioner Irwin asked if there was going to be any access to the shopping center. Mr. Sundstrom replied there currently was none. 53. Commissioner Mitchell stated the archway was a very sensitive issues to the citizens of La Quinta. 54. Mr. Sundstrom replied it was also a sensitive issue with the existing property owner. The applicant had discussed the possibility of saving some of the physical features that are on the property including the gates and archway. There was a suggestion of using it in conjunction with a pedestrian pathway, or cart paths, so it would still meet Fire Department requirements. 55. Commissioner Mitchell asked if the scrollwork and any other appropriate historic objects could be placed in a central location to serve as a miniature display of what the Point Happy once was, and include the Oral History in the same locale. 56. Mr. Sundstrom indicated an area that was a water feature and suggested it might be possible to place items in that general area. He also discussed possible areas where these items could be incorporated into the project. He stated they would use as many of the different types of architectural features, as well as flora, to maintain the historic ambiance of the Date Ranch. 57. Commissioner Wright stated the different architectural styles was why it was so unique. 58. Commissioner Irwin stated another thing that makes this place so unique is the fact that the people who lived there were so self sufficient. They did a little of everything. They were finish carpenters and experimented with different crops. Even the Clark's themselves were very unique people. Mrs. Clark was so concerned about the children, who were growing up on that Ranch, that she sent the girls to high school away from there and built an air-conditioned house for them to sleep in. She also took the women to Idyllwild during the summer while the men stayed to work the Ranch. 59. Mr. Sundstrom acknowledged he had read the history of Point Happy Ranch. 27f--� P:\CAR0LYN\HPC10-18-01.wpd -8- J o s Historic Preservation Commission Minutes October 18, 2001 60. Commissioner Irwin asked if there might be a place to feature the original photographic history of the Ranch, so people would be able to see and understand the history of Point Happy Ranch. 61. Commissioner Wright commented it could be similar to what was done at the Tradition with their historical montage and items on the walls in the Hacienda. 62. Commissioner Irwin stated the difference was that Hacienda del Gato had been maintained and Point Happy had not. 63. Mr. Sundstrom stated he was not sure how to respond to that question. He had been working with staff to maintain as much ambiance in the project as they could. 64. Commissioner Irwin thanked the applicant for his efforts and reiterated this is a historic site and the Commission is concerned about not losing the history connected with this site. 65. Chairman Puente asked if there were any plans with more specific places where the historical features could be placed. 66. Mr. Sundstrom replied they did not have final construction drawings. He asked if the plans would come back to the Historic Preservation Commission for approval before the building permits were issued. He asked if the Commission had any ideas on what they would like to see, as well as specific locations. He would be happy to accept them because that was their original intent. 67. Commissioner Mitchell stated he like the project, but was concerned about the old Ranch and how things were going to be incorporated to retain the flavor and integrity of the original Ranch. 68. Mr. Sundstrom replied it was their full intention to build the project with those parameters in mind. He and his brother had drawn the landscape plan and written a good portion of the Specific Plan because they understood the history of this site and wanted to retain as much of it as possible. 69. Commissioner Mitchell asked if the Commission could see the Specific Plan. 20 J09 P:\CAR0LYN\HPC10-18-01.wpd -9- Historic Preservation Commission Minutes October 18, 2001 70. Principal Planner Sawa stated a copy of the Specific Plan was available. 71. Chairman Puente stated the Commission would like to review the Specific Plan, as well as a list of what items would be included and where. 72. Mr. Sundstrom then briefly went over some items in the Specific Plan with the Commissioners. 73. Chairman Puente asked if the Commissioners could each have a copy of the Specific Plan. Staff would provide copies to the Commission. 74. Mr. Sundstrom explained they were currently going through the Site Plan process. They needed to refine the placement of all the specific features. The buildings are intended to be in the Castillian-Ranch-style with red the roofs, slate type features on the facades with earth tones. This all lends to a character very similar to what is at Rancho La Quinta and the original La Quinta Resort. 75. Commissioner Wright stated he would like to see what was proposed as to where the walls, gates, and the porticos were going to be placed as the Commission would like the opportunity to comment on these plans. 76. Principal Planner Sawa stated a condition could be added stating prior to issuance of a demolition or grading permit, whichever comes first, the developer shall met with the Community Development Department and the Historic Preservation Commission to determine which existing features of the farm are to be incorporated into the proposed project. 77. Commissioner Irwin commented on one of the date trees near the entrance of the property. 78. Mr. Sundstrom replied it was an Indian Red Gum that cannot be moved. It will die if you move, or trim it. He added most of the Date Palms were not salvageable, but the taller trees could be used in conjunction with a building that is relatively tall, which is what is proposed for this project. 2 Oil `0 P:\CAR0LYMHPC10-18-01.wpd -10- Historic Preservation Commission Minutes October 18, 2001 79. Commissioner Wright concurred with his opinion but added it would be even more important if a photographic record was made of the property as it exists. 80. Mr. Sundstrom stated maintaining the historic integrity of the property would be a good marketing feature. 81. Commissioner Wright agreed stating the Traditions had found that to be very true. 82. Commissioner Sharp asked if the applicant proposed a museum on the site. Mr. Sundstrom stated they envisioned more of an all- weather outdoor display. 83. Commissioner Irwin suggested the streets or lanes be named after the people who lived and worked there. She also requested monitoring be required during trenching. 84. Archaeological Consultant McKenna stated the report requested monitoring during all earth moving. 85. Commissioner Irwin asked if monitoring was needed during all earth moving, as this was not normally required. 86. Archaeological Consultant McKenna replied it was necessary for pre -history. 87. Commissioner Wright asked Commissioner Mitchell what his thoughts were on the necessity of monitoring during all earth moving. 88. Commissioner Mitchell replied monitoring was not necessary if the trenching was comprehensive enough to satisfy everyone in terms of exploration and subsurface. Otherwise, you would just do the major grading. 89. Archaeological Consultant McKenna stated that generally the rough grading, tree removal, and things like that are done initially to determine if there is any prehistory. The trenching is usually at the end for finish work where you get a look at the deeper substrata. If you do not do the rough grade monitoring, you may lose your pre -history. P:\CAR0LYMHPC10-18-01.wpd -11- Historic Preservation Commission Minutes October 18, 2001 90. Mr. Sundstrom monitoring is done on a daily basis. 91. Commissioners Wright and Irwin concurred it would be a beautiful project. 92. There being no further discussion, it was moved and seconded by Commissioners Wright/Mitchell to adopt Minute Motion 2001-016 recommending approval of Phase I Cultural Resources investigation of a 43 acre parcel of property, located on the west side of Washington Street, approximately 300 feet south of Highway 1 1 1, subject to the condition as modified: 1. The Oral History Program shall be prepared in cooperation with the La Quinta Historical Society. 2. Collected materials shall become the property of the City of La Quinta per the City's Standards of Curation. 3. Prior to issuance of a demolition or grading permit, whichever comes first, the developer shall meet with the Community Development Department and the Historic Preservation Commission to determine which existing features of the farm are to be incorporated into the proposed project. Unanimously approved. B. Cultural Resources Assessment For Tentative Tract 30331- a request for approval of the cultural Resources Assessment for Tentative Tract 30331, a vacant rectangular 4.18 acre parcel located on the north side of Avenue 50, west of Jefferson Street. Applicants: Santa Properties and Development LLC - Archaeological Consultant: Archaeological Advisory Group (James Brock). 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell concurred with staff's recommendations. 3. Commissioner Wright asked if all the dunes had been tested. 4. Applicant, Nick Santa stated he spent two -and -a -half days on the backhoe with the Archaeological Consultant. They tested the PACAROLYN\HPC 10-18-01.wpd -12- ! 1 Historic Preservation Commission Minutes October 18, 2001 entire site and although it had been disturbed ten years ago by the construction of a dwelling lake, nothing was found. Due to the size of the report it would be given to staff at a later date. 5. Commissioner Wright then concurred with staff's recommendations. 6. Commissioner Irwin stated she had gone out to the site and asked if the large dune had been tested. Mr. Santa asked if she was referring to the high point, to which she replied yes. He said that was dirt from the digging for the lake. 7. Commissioner Irwin stated there was vegetation growing on the dune and asked if that was all from the lake. Mr. Santa replied it was. 8. Commissioner Sharp accepted the report as written. 9. Chairman Puente agreed with staff recommendations. 10. There being no further discussion, it was moved and seconded by Commissioners Irwin/Wright to adopt Minute Motion 2001-017 recommending approval of the Cultural Resources Assessment for Tentative Tract 30331, a vacant rectangular 4.18 acre parcel located on the north side of Avenue 50, west of Jefferson Street. Unanimously approved. C. Historical, Archaeological, and Paleontological Resources Report; a request for approval of the Historical, Archaeological, and Paleontological Resources Report for a 15 acre parcel of vacant land located on the north side of Avenue 58, approximately midway between Jefferson Street and Madison Street. Applicant: Coachella Valley Engineers (For La Quinta Construction) - Archaeological and Paleontological Consultant: CRM Tech (Bruce Love, Principal) 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell stated he thought there should be someone to monitor the site. They could also identify archaeological resources, and not just paleontological resources. l i .113 PACAROLYN\HPC 10-18-01.wpd -13 - Historic Preservation Commission Minutes October 18, 2001 3. Commissioner Wright agreed with staff's recommendation. 4. Commissioner Irwin agreed with Commissioner Mitchell about the monitoring for both archaeological and paleontological. 5. Commissioner Sharp agreed with the monitoring of both. 6. There being no further discussion, it was moved and seconded by Commissioners Wright/Sharp to adopt Minute Motion 2001-018, and Commissioners Wright/Irwin to adopt Minute Motion 2001- 019 recommending approval of the Archaeological and Paleontological Resources Report for a 15 acre parcel of vacant land located on the north side of Avenue. 58, approximately midway between Jefferson Street and Madison Street with the following recommendation: A. Monitoring shall be done for archaeological resources as well as paleontological resources. All collected archaeological resources should be delivered to the City of La Quinta Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Commissioner Sharp stated he received a copy of the La Quinta City Council/Planning Commission Joint meeting minutes of September 19, 2001. In those minutes, a statement was made by Ben Scoville, representing the Torres -Martinez Desert Cahuilla Indians, where he asked that the City of La Quinta appoint a member of the Torres -Martinez Tribe to the City's Historic Preservation Commission. Commissioner Sharp thought that as the Commission dealt with so many areas that touched on this relationship, it seemed like a very good idea. B. Commissioner Irwin added she went to a Museum Conference in Palm Springs last weekend and one of the things that was repeated at all the sessions was that we are guests in their land and they should not only be represented, but consulted on regarding projects. She said the meeting included all the museums from the entire western United States and Canada. A4 P:\CAR0LYN\HPC10-18-01.wpd -14- Historic Preservation Commission Minutes October 18, 2001 Commissioner Mitchell commented it was a wonderful idea because there were a lot of things archaeologists could see on the ground, but a Native American would be knowledgeable about whether the area was sacred or what it was formerly used for since they have learned about it through their oral history. It would bring a different dimension, a different quality to a Commission and it could work very well. C. Chairman Puente commented that she needed additional training for the year as she was unable to attend the Barstow Conference. Staff said they would look into it. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Irwin/Sharp to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting to be held on November 15, 2001. This meeting of the Historical Preservation Commission was adjourned at 4:43 p.m., October 18, 2001. Unanimously approved. Submitted by: J Carolyn Walker Secretary PACAROLYN\HPC 10-18-01.wpd -15- REPORT/INFORMATIONAL ITEM: oZ MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 7, 2001 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architecture and Landscaping Review Committee was called to order at 10:03 a.m. by Planning Manager Christine di lorio, who led the flag salute. B. Committee Members present: Bill Bobbitt, and David Thorns. Committee Member Dennis Cunningham arrived at 10:19. C. Staff present: Planning Manager Christine di lorio, Principal Planner Stan Sawa, Planning Consultant Nicole Criste, Associate Planner Michele Rambo, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of October 3, 2001. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the minutes as submitted, with Committee Member Thoms abstaining. V. BUSINESS ITEMS: A. Site Development Permit 2001-720; a request of Rancho Capistrano Development Corporation for review of architectural and landscaping plans for a new casitas prototype residential plan located north of Avenue 54 and east of Jefferson Street within Country Club of the Desert 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt asked if there would be any � w� architectural detail on the right elevation. Mr. Robert Wilkinson, 23 0 GAWPD0CS\AUC\Min11-7-0l .wpd 1 Architectural & Landscape Review Committee Minutes November 7, 2001 representing Rancho Capistrano, stated there is no detail as there is no exposure on that side. Staff stated there is a stucco popout on the top of each window. 3. Committee Member Bobbitt asked if this was the elevation that would face the adjoining unit. Mr. Wilkinson stated that was correct. 4. Committee Member Bobbitt asked if the Date Palm Trees would be used in areas of low traffic in case there would be crown drop. He also stated trees need to have more space or they can cause problems later on. He would like to see the trees far enough away from hardscape so potential cracking of hard surfaces is minimized. 5. Committee Member Bobbitt stated the Bottle trees were messy and a different variety should be used. 6. Committee Member Thoms asked about plant material for the trellis as there needed to be some type of material that would grow on the columns/trellis. 7. Committee Member Cunningham stated architecturally it fits with the site and he agrees with staff's recommendation. 8. Committee Member Thoms recommended using a two piece tile that would look better. It is not mortared or clay but rather an upgrade to give a better appearance. 9. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-045 recommending approval of Site Development Permit 2001-720, subject to the conditions as revised: A. Condition #3: Trees shall be planted a minimum of four feet from hardscape or buildings. B. Condition #4: The Bottle tree shall be replaced with a different variety of tree. Unanimously approved. C. Site Development Permit 2001-719; a request of Puerta Azul Holdings for review of building elevations and landscaping plans for four prototype resort villa units with two facades each located at 57-325 Madison. R ` L e G:\WPDOCS\ARLC\Min 11-7-01.wpd 2 Architectural & Landscape Review Committee Minutes November 7, 2001 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt asked staff to identify the location. Staff stated it is the old sculpture park and this project was approved last year. Committee Member Bobbitt asked about the small unit and was it within the allowed requirements. Staff stated it is a resort use and under the Specific Plan it is allowed. They will not be time share or factional units. 3. Mr. Steve McCormick, RNM Architect Planners for the project, gave a presentation on the project and handed out a new rendering of the project. 4. Committee Member Cunningham stated it was a fresh approach with the use of clustering and curbing streets creating a village atmosphere. Staff explained the tract map has been approved. 5. Committee Member Thorns asked if the garage doors were constructed of wood. Mr. McCormick stated they would be roll up doors but made of a wood material. Committee Member Thorns asked how this project is monitored to keep it from becoming a residential community. Staff stated it is monitored under the Specific Plan and Code Compliance. It is governed by the CC&R's. 6. Committee Member Bobbitt stated his concern over the lack of parking and asked for a definition of the "Great House" Mr. McCormick stated it is a clubhouse and the plans were being revised and would be submitted at a later date to the ALRC. Committee Member Bobbitt asked where the retention basins would be located. Staff explained. 7. Committee Member Thorns stated it was a nice project. 8. Committee Member Bobbitt asked if the partial two story was within the height limits. Staff stated it was and Mr. McCormick stated there would be about a quarter of the number built. 9. Committee Member Cunningham stated they should look at a wood composite material for the roll -up doors. 10. There being no further discussion, it was moved and seconded by 0It 113 G:\WPDOCS\ARLC\Min11-7-0l.wpd 3 Architectural & Landscape Review Committee Minutes November 7, 2001 Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-046 recommending approval of Site Development Permit 2001-720, subject to the conditions as recommended. C. Site Development Permit 2001-718; a request of Sedona Homes for review of architectural and landscaping plans for three new prototype residential units with three facades each located at the southeast corner of Eisenhower Drive and Avenue 50. 1. Associate Planner Michele Rambo presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if the applicant would like to address the Committee. Mr. Lance Alacano, representing Sedona Homes, gave a presentation on the project. 3. Committee Member Bobbitt asked about the material to be used on the gates and suggested metal be used on both gates. Mr. Alacano stated they had decided to use metal on all gates. 4. Committee Member Thorns stated he is not a favor of this type of architecture and asked if they would be using clay roofs. Mr. Alacano stated it was the smooth stucco with clay tile roofs. 5. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Cunningham to adopt Minute Motion 2001-047 recommending approval of Site Development Permit 2001-719, as amended. A. Side yard gates shall be wrought iron. D. Site Development Permit 2001-717; a request of KSL Development Corporation for review of architectural and landscaping plans for a merchant builder welcome center in PGA West to be located at the southeast corner of Jefferson Street and Avenue 54 1. Associate Planner Michele Rambo presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if the applicant had any comments. Mr. Bill Dodds, representing KSL Development Corporation, gave a presentation on the project. He agreed with Z v staff's recommendation but was looking at a plaster or other G:\WPDOCS\ARLC\Minl 1-7-01.wpd 4 904 Architectural & Landscape Review Committee Minutes November 7, 2001 material for the wall that would be removable. 3. Committee Member Cunningham asked if this was temporary and how long it would be there. Mr. Dodds stated two years and have support from two HOA's. 4. Committee Member Bobbitt asked if vines or some other plant material would be used on the south side of the building. Mr. Dodds explained what was proposed. 5. Committee Member Cunningham stated that with a temporary building it is hard to dress it up architecturally. As proposed it should work, but he is hesitant because of the temporary use. 6. Committee Member Bobbitt asked about the trees at the old location. Mr. Dodds stated some of the trees would be relocated to this site. Committee Member Bobbitt stated his only objection is that the building looks like a box and the more you can hide it with landscaping the better it will be. 7. Committee Member Thoms asked why the Date Palms were not proposed at the entrance. Committee Member Bobbitt stated this has been a concern of his because of the potential for a crown to drop if the older palms are used. Committee Thoms stated the Washingtonia Robusta does not carry the strength needed at the entrance and suggested using a Phoenix Dactifilera of a decent size. 8. Committee Member Thoms stated he does not like to see a box without a roof on it and suggested a hip roof be used for the building. 9. Committee Member Cunningham stated it is a temporary modular which should be considered. The applicant could spend more on the landscaping and remove the attraction from the building. Discussion followed regarding the look of the building and landscaping alternatives to dress it up. 10. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Cunningham to adopt Minute Motion 2001-048 recommending approval of Site Development Permit 2001-717, as revised. 284 905 G:\WPDOCS\ARLC\Min11-7-01.wpd 5 Architectural & Landscape Review Committee Minutes November 7, 2001 A. Condition #2: Prior to issuance of a building permit, the landscape plan shall indicate that the proposed Date Palms shall be inspected by a landscape architect to assure suitability of the area and the trees shall be of the same size and height. E. Village Use Permit 2001-013; a request of La Quinta Grill for review of architectural and landscaping plans for three office buildings on an existing restaurant site to be located on the east side of Avenida Bermudas between Calle Cadiz and Calle Barcelona. 1. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if the applicant would like to address the Commission. Mr. Steward Woodward gave a presentation on the project. 3. Committee Member Bobbitt stated he liked the project and asked about the Olive Tree as to whether it was new and asked that it be fruitless variety. 4. Committee Member Thorns stated he also concurred with the design comments. His concern was the design of the parking lot he would like to see a material other than plant material that could be walked on in the planters. At the island end the planter shall be no more than 15 feet in length. 5. Committee Member Cunningham stated he also liked the project. 6. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Thoms to adopt Minute Motion 2001-049 recommending approval of Village Use Permit 2001- 013 as amended: a. Condition #2: Use Olen Europaea "Wilson Olive" (fruitless) tree. Use rock or Palm Springs Gold that can be within the Parking lot planter. b. Condition #3: Landscape planters at the end stalls shall be no more than 15 feet in length. ,. 85 F. Site Development Permit 2001-71 1; a request of RLF Development for 0 0 6 GAWPD0CS\ARLC\Min11-7-01.wpd 6 Architectural & Landscape Review Committee Minutes November 7, 2001 review of architectural and landscaping plans for a neighborhood commercial shopping center consisting of a supermarket and multiple ancillary buildings located at the southeast corner of Avenue 52 and Jefferson Street. 1. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if the applicant would like to address the Committee. Mr. Tim Bartlett, representing the applicant, gave a presentation on the project. He corrected the staff report in that the material on the archway would be a racked stucco. 3. Committee Member Bobbitt stated he liked the raked look and asked if it would be a different color. Mr. Bartlett stated yes to give it a wood look. Committee Member Bobbitt asked the distance between the columns and the store front. Mr. Bartlett stated 12 to 16 feet. They agree with the wrought iron detail as requested by staff. In regard to the drug store, there have an issue the store entry design as requested by staff. They would suggest squaring off the entry. 4. Committee Member Bobbitt asked staff what their objection was. Staff explained the center is a symmetrical design which does not lend itself to this design. Therefore, staff did not think this would blend in with the rest of the arcade. 5. Committee Member Cunningham stated there may be some issues on the overall architecture but he would not concentrate on one site. He believes that architecture done well works, therefore, he does not have a set standard for architecture he prefers for the City. This project is clean, contemporary and nothing should be added to it. 6. Committee Member Thoms stated he agreed that it should be kept simple. He would however, like to see the drugstore redesigned. 7. Committee Member Bobbitt asked what the homes on the east and south would see. He agrees it does not need any architectural details added. In regard to the drugstore, it does need something, but you have to be careful not to interfere with the drive through 286 J)7 G:\WPDOCS\ARLC\Min11-7-0l.wpd 7 Architectural & Landscape Review Committee Minutes November 7, 2001 and parking. 8. Mr. Dick Franz, developer of the site, asked if they could redesign the drugstore and bring it back. Discussion followed regarding design alternatives. 9. Committee Member Thoms asked that the island ends also be reduced to 15 feet. 10. There being no further discussion, it was moved and seconded by Committee Members Cunningham/ Bobbitt to adopt Minute Motion 2001-050 recommending approval of Site Development Permit 2001-71 1, as revised: A. Conditions #2, #3 and #5: deleted. B. Condition #5: The entry of the drug store building shall be squared on the corner and consistent with the supermarket building design. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architecture and Landscaping Review Committee to a regular meeting to be held on December 5, 2001. This meeting was adjourned at 1 1:52 a.m. on November 7, 2001. Respectfully submitted, r *BT AWYER, Executive Secretary City of La Quinta, California 'J 0 G:\WPDOCS\ARLC\Min11-7-01.wpd 8 ,--& C DEPARTMENT REPORT: I ej? 0 5: Tdit 4 02 V OF THti� TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: December 18, 2001 C RE: Department Report - Grant Update The following is an update of various grants for which City staff has applied, will be applying, or is currently exploring. During this calendar year, the City obtained $545,549 in grant awards. State of California Office of Traffic Safety The Office of Traffic Safety (OTS) funds a wide variety of projects that improve traffic safety in local jurisdictions. The City's proposal for a speed reduction program was approved by the City Council on January 16, 2001, and the grant was awarded to the City on May 30, 2001 in the amount of $30,000. The project includes the purchase of a fully equipped radar trailer, a portable "Stealthstat" unit to analyze speed and conduct traffic counts throughout the City, and three radar guns for improved speed enforcement. The equipment has been ordered, and should arrive within the next two months. The project includes a community education component to teach community members and students about traffic safety. The Police Department will be conducting these sessions for local schools and community organizations in the near future. 0 SB 821 Bicycle and Pedestrian Facilities Program The Riverside County Transportation Commission administers the SB 821 program, which provides funding for bike lanes and sidewalks. The City 283 Council approved the grant application for this program on May 15, 2001, and the City was awarded $60,775 on July 20, 2001. The project includes the installation of sidewalk on the west side of Washington Street between Avenue 52 and Avenida La Fonda and sidewalk on the north side of Avenida La Fonda from Washington Street to the Civic Center Campus Facility. This project is currently under construction as part of the Citywide Street and Sidewalk Improvements. 0 Department of Conservation The California Department of Conservation provides funding for programs that encourage recycling and litter abatement. The City Council approved the grant application for this program on April 3, 2001. The proposed program activities include the purchase and placement of recycling containers in City parks, including containers that will be placed in new parks as they are constructed. In addition, the project includes the purchase and distribution of promotional materials (e.g., magnets, brochures, etc.). The City was awarded $6,972 for this project. Staff is working with Waste Management of the Desert on the implementation of this program. 0 Risk Management Grant This grant, administered by the California Joint Power Insurance Authority (CJPIA), funds programs that reduce exposure to liabilities and risks. The City Council approved an application for this program on December 5, 2000, and the City was awarded $25,000 in July 2001. The project includes the purchase and installation of Opticom devices, which allow emergency service vehicles to regulate passage through signaled intersections. Because the newer signals in the City are equipped with Opticom devices, this grant will be used to upgrade older signals in need of these devices. a Local Law Enforcement Block Grant 2001 This program is administered by the Federal Bureau of Justice Assistance for programs that reduce crime and improve public safety. This year, the City applied for funds on-line, and was awarded $26,704. The funds will be used for officer overtime and special enforcement activities. a Alternative Fuels Subvention Match Program The South Coast Air Quality Management District (SCAQMD) implemented a new program that provides funding for alternative fuel refueling infrastructure or for the purchase of medium and heavy-duty alternative fuel vehicles. The City Council approved the City's application for the purchase 280 4 of a CNG van on February 6, 2001. SCAQMD approved the City's application for the maximum amount of $10,000 in July 2001. The City will be "piggybacking" on the State's contract for CNG vehicles as soon as the State completes its bidding process. ■ Land/Water Conservation Fund Program The Federal Land and Water Conservation Fund Program allocates funding to states for the acquisition and development of outdoor recreation areas and facilities. In California, the Department of Parks and Recreation administers and distributes these funds to local agencies. The City approved an application on April 17, 2001 for Phase II of the Cove Oasis Trailhead Project which includes the installation of four shade structures, nine picnic benches, five trash receptacles, two trail signs, a restroom and septic system, a water feature, and thirteen boulder benches. On August 28, 2001, the City was informed that the project was funded in the amount of $153,612. E State of California Proposition 12 Funding Last year, California voters passed Proposition 12, The Safe Neighborhood Park Bond Act of 2000, which issued $338,000,000 in bond funds for park and playground capital improvements statewide. The City is eligible to receive $176,000 in block grant funding from this program, as well as $56,486 under the RZH Urban Park component, for a total of $232,486. Contracts with the State for these funds have been executed, and staff will be submitting project applications in the near future. 0 Proposition 12 Museum Grants The City Council approved an application for State Proposition 12 funds under the Urban Recreation and Cultural Centers, Museums, and Facilities for Wildlife and Environmental Education Program on October 16, 2001. The City applied for $450,000 to help fund the cost of construction. The State is currently reviewing applications, and will be contacting successful applicants in March/April 2002. 0 Safe Routes to School This program, administered by Caltrans, provides funding for projects that address pedestrian and bicycle safety issues, thus encouraging students to walk or bike to school. The City Council approved an application for this program on May 22, 2001. The proposed project was for the installation of sidewalk on the east side of Adams Street at Westward Ho, and on the north side of Westward Ho (fronting the La Quinta Park). This project was not approved for funding. a Library Grants Staff has been monitoring the implementation of the Library Bond Act approved by voters in March 2000. Currently, the California State Library is completing the rulemaking process. It is anticipated that regulations for the application, plans review and construction process will be adopted in January 2002. The State estimates that applications for the first round of funding will be due in June 2002, with subsequent due dates of March 2003 and January 2004 for future funding cycles. Staff continues to monitor this potential funding source and intends to seek grant funds when they become available. This listing does not include subvention funds and other funds that the City automatically receives from the Federal, State, and County governments. Examples of this type of revenue include California Traffic Congestion Relief Funds (AB 2928), California Law Enforcement Equipment Program funds, various law enforcement funds, Community Development Block Grant funds, COPS funds, and various transportation -related funds. 29-1 1005 DEPARTMENT REPORT: I —� La o c&t,, 4 IN OPfOP D��ry�i of9 TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Assistant City Managerm DATE: December 18, 2001 SUBJECT: Report on Downtown Business Districts At the November 20, 2001 City Council meeting, the City Council instructed staff to research the possibility of establishing a downtown business association. This report offers an overview of the different types of downtown associations and a brief summary of those operating in the Coachella Valley. National and State legislation provide for the establishment of Business Improvement Districts (BID) and Property -based Business Improvement Districts (PBID). These associations allow business and property owners within a defined geographic area to organize and tax themselves so that they may respond to their specific needs which may include marketing, maintenance, security, capital improvements, special events, and parking. BIDs and PBIDs across the country have been very successful at revitalizing downtown areas. Generally, it takes about 8 — 18 months to establish a BID/PBID. A Business Improvement District (BID) derives its funding from an additional business license assessment. In this case, the business owners pay the assessments, not the property owners. The assessment is dependent upon the level of funding required by the BID to accomplish its goals. BID assessment methodology can include: Categorization: businesses are categorized and assessed based on the amount of benefit derived from the BID (i.e., restaurants and retail derive the greatest benefit whereas industrial and commercial uses derive an indirect benefit and are assessed accordingly). Revenues: assessments are tied to gross receipt or annual revenue amounts. Employees: assessments are tied to the number of employees. 292 Benefit zones: areas that will derive greater benefits are assessed at a higher rate. A Property -based Business Improvement District (PBID) derives its funding from an assessment on the property. In California, assessments cannot be based on assessed value due to inequities in the valuation system. PBID assessments are based on square footage of land and/or property, or upon a percentage of the existing property taxes. National averages range from $0.10 to $0.20 per square foot, or 4% to 10% of existing property taxes. Smaller PBIDs normally calculate assessments at the higher end of the range in order to generate sufficient revenue. Potential districts must decide what services they want, and how much revenue they will need to generate. This will ultimately determine the amount to be assessed. In California, a City Council may establish a business license -based BID. However, this requires a great deal of marketing to the affected business owners. The majority of California BIDs (and PBIDs) have been initiated by the business and property owners. The owners, upon deciding to form a BID, will organize themselves (some form a 501(c) (4) nonprofit organization), conduct meetings, establish boundaries and funding needs, etc. They will then pass a resolution to form the BID, and submit it to the City Council. The PBID requires that at least 50% of those who will pay the assessments must petition the City Council. Then the City Council calls a public hearing on the establishment of the BID/PBID. State law mandates that if 50% plus one (a simple majority) of those scheduled to pay into the BID/PBID formally oppose, the district cannot be established. In addition, Proposition 218 requirements come into play before the BID/PBID can be formally established — a mail ballot must be conducted to those affected, and the ballots must be weighted according to the assessment amount that each property or business owner would pay. Because of the complexities involved, many BIDs and PBIDs opt to hire consultants to help them with this process. Depending on the size of the district, this can cost from $20,000 to $30,000. Staff and financial resources during BID/PBID formation are a necessity. Funds are needed for supplies, marketing materials, consultants, legal counsel, etc. In many cases, local government provides the start-up funds. Since it is created through a City Council resolution or ordinance, the BID/PBID functions as a quasi -governmental agency and is required to comply with the Brown Act. The BID/PBID establishes its own board that usually works very closely with the City Council, as the City is responsible for collecting and distributing the revenue. An agreement is normally executed between the BID/PBID and the City Council to clarify roles, responsibilities, services to be provided, etc. The majority of BIDs/PBIDs hire or contract a director to run their day-to-day operations. The Old Town Indio Business Association has been in existence since 1996. They were established as a BID, but have had many challenges collecting the business license fees. Currently, their core members only pay membership dues. OTIBA 293 also has a line of credit with the City of Indio to cover expenses as needed. Their organization consists of nine members (including one Chamber representative, one community member, and one non -voting city staff member). They meet monthly and serve as an advisory group to the City Council. The El Paseo Business Association is an advisory body to the Palm Desert City Council. A city staff member serves as a liaison between the Association and City Council. This Association is a BID, and the City administers their finances. (The City Council also approves their annual budget.) The City does not provide direct financial support to the Association, but does provide City staff time. The Association uses their funds for street improvements, landscaping, promotion/advertising, special events, and holiday decorations. The Board meets monthly, and consists of property owners, business owners, and a few managers from national chain stores/restaurants. The Palm Springs Downtown Business Association is a 501(c) (4) nonprofit organization. At one time, they operated as a BID; however, the Board voted out the assessments during the early 1990's recession. They are now supported by corporate donations, by a gift certificate program in conjunction with the Spa Casino, and by funding provided by the City for promotion efforts. The Association has a part-time contract manager. The Board has 13 members consisting of property owners, business owners, and representatives from the Agua Caliente Development Authority, the Spa Casino, major hotels, the Palm Springs Follies, the Desert Museum, and the Chamber of Commerce. The group meets monthly, and the Association uses revenues to purchase banners, decorations, and for promotion/advertising. As always, staff is prepared to provide additional information on this concept as deemed appropriate. 914 DEPARTMENT REPORT: 3" A JANUARY 3 JANUARY 4 JANUARY 15 FEBRUARY 5 FEBRUARY 8 FEBRUARY 19 MARCH 5 MARCH 8 MARCH 19 APRIL 2 APRIL 5 APRIL 16 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING VILLAGE FAIRE EVENT CITY COUNCIL MEETING CITY COUNCIL MEETING VILLAGE FAIRE EVENT CITY COUNCIL MEETING CITY COUNCIL MEETING VILLAGE FAIRE EVENT CITY COUNCIL MEETING CITY COUNCIL MEETING VILLAGE FAIRE EVENT CITY COUNCIL MEETING P- 293 December 2001 Monthly Planner Printed by Calendar Creator Plus on 12/13/2001 January 2002 Monthly Planner 1 2 3 4 5 December 01 10:00 AM ALRC 12:00 PM Mayors Lunch S MT W T F S �• ' 2:00 PM City 2 3 4 5 6 7 8 • New Years Day Council Meeting 9 10 11 12 13 14 15 16 17 18 19 20 21 22 (City Hall CLOSED) 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Mosquito Abate. Pena Envi-Sniff -Perkins 5:30 PM Invest- 7:00 PM Cultural 7:00 PM Planning ment Advisory Arts Commission Commission Board Meeting 13 14 15 16 17 18 19 10:00 AM Public 9:00 AM CVB- 3:30 PM Historic Safety -Perkins Henderson Preservation 12:00 PM Transp. 2:00 PM City Commission -Perkins Council Meeting 6:00 PM League of Cities-Riv.Div. 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 Martin 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Luther Commission Human/Comm- Henderson King Holi- Meeting Adolph day (City 4:00 PM DRRA Hall CLOSED) Airp-Henderson 27 28 29 30 31. . �u 6:00 PM CVAG- Exec Com-Pena February 02 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28+ 4 X x1 Printed by Calendar Creator Plus on 12/13/2001 297 February 2002 Monthly Planner 1 1 2 January March S M T W T F S S M T W T F S cr; '� 1 2 3 4 5 `.3 4 5 6 7 8 9 `. 6 7 8 9 10 11 12 1 0 11 12 13 14 15 16 13 14 15 16 17 18 19 17 18 19 20 21 22 23 25 ' ` 20 21 22 23 24 r 26 ��p� , 3 x 24 25 26 27 28 29 30 28 29 31x °. ' 27 30 �i 31 8 9 3 4 5 6 7 2:00 PM City 10:00 AM ALRC Council Meeting 10 11 12 13 14 15 16 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins 5:30 PM Invest- 7:00 PM Cultural -Perkins 7:00 PM Planning ment Advisory Arts Commission 6:00 PM League of Cities-Riv.Div. Commission Meeting Board 7:00 PM Commu- nity Services Commission Valentines Day 17 18 19 20 21 22 23 President's Day (City 9:00 AM CVB- Henderson 3:30 PM Historic Preservation Hall 2:00 PM City Commission CLOSED) Council Meeting 24 25 26 27 28 6:00 PM CVAG- 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Exec Com-Pena Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson y ^ a y r Printed by Calendar Creator Plus on 12/13/2001 C3 S L0JI-''u"`tQ•c DEPARTMENT REPORT:444 o INCOUOxnrmIm OF TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety 1 DATE: December 18, 2001 RE: Monthly Department Report - November 2001 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of November. The reports depict the following highlights: • Year to date building permit valuation is $190,809,002.25 which represents an issuance of 3,288 building permits through November; • 2,587 animal control cases have been handled through November; • 2,344 code compliance cases have been initiated through November; • 13 new licenses were issued to La Quinta based businesses in November; • $1,560.00 - garage sale permit income in November; • $745.00 - Senior Center income in November: • New Life Community Church $ 550.00 • Tot Stop Christmas Party 195.00 $745.00 29° v N O O (O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0) N ui In M O 64 � C O 64 O 64 O 64 O 64 O 64 O 64 O 6464 4 O O 64 O 64 O 64 O 64 O 64 O 64 co U Q O V) Q J H cfl L (D � N I "1 U i J m 00 (D O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O oo co a= 0 0 0 0 6 6 6 6 6 6 6 6 6 6 6 6 6 6 Z Z N 64 64 64 64 64 64 64 64 64 64 64 64 64 64 64 64 N M c� a � I 64 � Il- N O O V O co LO O O (D O 0 O N l0 N O O M 00 O ;(D 00 M r- ti N 0 c- O l0 V C) I� O 64 In 1- w I- r- ICT O N O U� O O ti i� I- O V C7 w m m O 00 �t c6 co I� ll* Lo N O M 64 00 Il- "T 64 r- O (D w N T m } M r- IT � 64 r 64 In 64 � r- r- N N - .- 64 'IT � (O �- O - L6 N 00 Cl) W co 6O 4 N64 64 64 64 64 64 64 W 64 eR LL F- 1- M O O O 00 O i- O O O O O O O O l0 00 O O M M O N 0 O O O I- M 'IT N � t.. M w = 00 0 (14 00 00 (D O 64 Il- tt co co 'q O LO It 0 0) (D U') 0 IWt i- 0 64 O O 00 CO 00 0o d Z M e- 64 I- m 64 64 00 64 il- 64 (D M M 4 6 0 64 Il- 69 w m O CAD 6N9 N 604 64 64 to V i O IT O 19T O O LO M (n rn O O O O O rn In � O O O v O LO O v O v O O O 00 LO O O O N 6 00 (O 4 00 O 00 4 4 I- I-� l0 O 00 � O (� �t O CT) O a)(D C� r- l0 O O c+; e- (n CD N 00 O I� V O O LQ N O (D N N "t O co 0 00 I` O I- 00 00 N M (D CO (O i- O 64 N (D N M V, M N M M rt IT M M N O O 11 M cD � Z C N J CD (p E9 64 C7 64 64 69 64 64 64 CI 0 N I � 6q 004 J� m � 69 tR O a W J LO M O O v I- M 0o M O O O O O O � O O O 00 O M O O O co O 10 O 0 O 00 W) N VZ (� 0 Z > O V O 6 M (D (D (D M I- co� O O N li, 6 (D 00 CO N � (O N O Q Z Q l N O m N v (D N O Il M (D N (D CD M ti 'ITO (D N Il � CD o) J 0 F' v 0) (D N I- M (D i,- 00 00 64 �t N M rt 64 In (D In 64 10 r- I- (O LO 64 r- N 00 N (D LO ti O O m U Q 00 64 M N 64 N 64 64 69 T- 64 O G) � 64 � CO Z O O 00 O 0 O O LO v O O O O O O O O LO O O O M O N O O O O O O O O O 00 O O U =C4 O 10 64 O O O O 6 O O O I` 00 O O O 00 O O (D 00 00 00 O I C7 O (O M Z Q O I I` L I LO 64 r O N64 N M 64 l0 64 0) LO 64 I� N 64 V I� O M d> N 64 r- 69 O 64 I` O e- W) r � O j Ge.� O O 00 � r- N r- Iq M LO m w CY) w w N 0 07 O M w N 1-- 0 C7 O I- m O Q C140 0M 0 J W O 0) O M LO CY) 0) (D O00 N - Iq qT N m (D LO I- N •- LO (D M (O 0) 00 co (n Q N N � � F- } Z U u W J M _ W J J w N Z J J 0 O O I- N 00 O N (D ~ 0 N = U 0 LLJ � 0 �- J W �- O I� O a= ��w LO N N IT a F- F- Co) Z f- 0 Q (n w Q LLl W C N Z J O U J_ W Q O J Q Z W Q Q Q a IL Q LL Q U cr- F- Q U U Z 0 Z Q a O H Q _► O uJ Q u Z Z O O w J LL W Z Z Q W CD J Ui 2 a CD �_ W U O U C7 Z CO M f- } z D O O -j W -j O w Q Q O w w 0 f- U) U om U w a a 0 a O in U F-- �j+a fD� ANIMAL CONTROL REPORT FOR: November, 2001 Steve Alexander, Moises Rodarte, and Jackie Misuraca ANIMAL PICKUPS ILI M Dogs Alive 52 Dead 3 OTI 4 Cats Alive 13 Dead 3 OTI 0 Other Animals Alive 1 Dead 3 TOTAL ANIMALS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 01 DATE 00 HANDLED Nov DATE 01 DATE 00 407 458 Bite Reports 0 26 20 56 91 Animal Trap 36 0 Set Ups 1 69 84 191 159 Cruelty to 59 77 Animals 0 9 11 3 0 94 76 Vicious Animal 75 98 Restraining 0 1 1 Special Hour Patrols 0 85 137 Alive 66 692 693 Zoning Dead 9 190 266 Violations 0 14 6 OTI 4 39 0 Lost & Found 28 337 336 TOTAL ANIMALS REMOVED Animal Rescue 0 9 27 79 921 959 Outside Agency---0- 0 15 City Reclaims 15 114 89 Other 1 133 150 TOTALS 45 797 876 VIOLATIONS: No Owner Warnings Citations Dogs at Large 7 0 18 Noise Disturbance 0 0 0 Defecation removal 0 0 0 License Violation 0 0 26 Other 0 0 0 Monthly Total 7 0 44 YEAR TO DATE 268 26 575 TOTAL MONTHLY INCIDENTS HANDLED: Nov. 01- 175 / Nov. 00 - 214 YEAR TO DATE INCIDENTS HANDLED: Nov. 01 - 2,587 / Nov. 00 - 20510 CODE COMPLIANCE REPORT FOR: Nov. 2001 Nov. 01 YEAR TO DATE 01 YEAR TO DATE 00 ABATEMENTS: Nuisance Abatements Started Weed Abatements Started Vehicle Abatements Started Dwelling Abatements 43 2 63 Started 0 TOTAL STARTED 108 TOTAL COMPLETED 154 Home Occu an tion 1114 120 1102 8 2344 2175 193 1136 61 2138 2449 Inspections 8 89 129 Business License Inspections 0 13 183 Garage sale permits Issued 156 1446 1542 r- r- I - T- T- r- T- T- V- � r- 0 0 0 0 0 0 0 0 0 0 0 0 0 y 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N W_ J a a ♦- Z Q � W W Cl)W QUO Z F- U U W F- Q �} Q W> W P w OU Z Z F- J �C/500-� OUOW ZQUwC��JV) JaW �< w Zz - z C < w Q U Q 02Jao�Z��l-. vO�52Qpz� )F--Q�W IO W J O W Q W g Q LL Z W w �a�aUULL LLF5[L HHHFQ--FQ-FQ-HIQ--HHHHH Z Z_ Z_ Z_ Z z_ Z z_ Z_ Z_ _Z Z_ Z_ �C�C�CIC�C'1C1C'1C'1C'JUC�CIC1 N 0 T" W F- W !Y Q WZWW (nOW>W � -iZZQDWw W Q Y O W ;: W W w J Q F- W Q W Z Q Q U Q Q O- Q O =omWo�JaoWW - a zo02m<mzm0zW J J L �51M�»Q>0 , QOO< 0 0< 0 0< 0 0 0 U C O LO O LO LO (Ln o LO LOLn o.4 ti 0 CD CD O O N N CM � CO I 00 Ln O O CA f- O N In cM `t LO lqt cM o0 lqt CA M O O It O O O It d' O ti O ti O Iq ti O r- FQQ- 0 W (n W } -� F- W ~�a(n }�Z }Q _0 wcn C�O�WZ~Q QW O (n Z F- ( j W w U (n W o J Z) 0 U w J N 0 0 U g p Y m m ap Ea_w5waRmowo(n}W ca c c}Oa-ZCLCl) Of c c aD U) �Y) Z(nmF-ZW �W W 0-,Zz10�ZQWQOWD000U J � oaQQmm0�QYJaaac� w N s p N T- M mt N Il- O M t O qt O o CM d' N v- r- N N N � CO + . j O I COD COO COO COO COO COO toCOO COO COO CD c(D COO (� m 2:a O O o O O O O O O O O O O 3J TO: FROM: DATE: DEPARTMENT REPORT: 5-A MEMORANDUM HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR F DECEMBER 18, 2001 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER 2001 Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of November. 3) -1 PAMonthly Department Report.wpd 1 H Z W LU — Q a z W a O W W Z c.i H O M LLJ Z W 2 Q W 0 N W m W O Z Z O V Q Z O H V LLI (D _N a E U cn C N N -0 U -0 U -0 N -0 N -0 N -0 U -0 + cn C N -0 N -0 D N .a U -0 U -0 N -0 D N -0 N 0 N L cn O cn cn cn O cn O cn O cn M cn CO r— cn CO cn O cn cn r— cn O cn cn O O N N 0 W O N cv N U N a. o +, CO U + cn 0 p W U L- N a� U to cn N E Q L p C E +-' N Q p C J J cn � N a- :DO I— C O .N cn C CD p U 0 L- W N E N C W cn C Q N o .0 O N E E N U cn Q � a-f a� 0 L �> C W N s U N C O N C N E N Q a. p N > N C CD o U N Z +� N N {..+ to N U C m QCD p U �O a) co ,} .L U U m L O N _N > CD U C m - 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N 0 a) •L ° 00 N M ca "O > M N •ca O > 0 � C CL •O O O N a) co C;)•a) c'a c0 'a (1) � ,� O C N� O O += U) m � Q ° cc a_ O _p •+•' -D a) ca c cv s-C +.� O C L C ° (� `� c O CO c cy "° C L Q C) , a) :� U +, i a) +r CO° L O N N to "a •� O p O Q C O O O N c N N w N O ;p +r 0) C V cn :t a C °°� a) i_, L O c O c m — V > :3 v) O s a) CO CO m +-i U > cm +O 0 E _p N . c LO N� O M a) a) 0 O cv O L N O N p -0 N N E C O c C 0 E LM V ° + 1 a) O}s v++ a NO CO O E a) C O•O O a) wcm -00U -C U U- E 0 L d ° p i (p cA Q L co m NO O (n (n •V N E 00 CM I� O • `- I� (") C O O co U o E O �,j 0� a CN � 0 O CL C d C N O > U) iJ U) WON0 O CL W cc Q F- cn F- 0 W OM X CL LU _Q V O +r C N O O O V- C M co cc O O CN c0 M N m U 3 N y N tG N O r- O 00 e- d O O � °- R 0-2, o r 00 o O o 0 O v ° 00 � O 0 r � o o �, Ln o 0 O c ^ ' O y O O r- et O O O O o f M O O C co O O J Y M o O H O O v � O x o i CD c 5 �c a Q O CL 'a 0 CL a CLW *a7 y O C O Ira CL O FL d a� m m �° m CD m C7 Q W C7 W Z m di = +r C `~ CL CD O Y v � m aci C > J N C� to V O ci O Z O U.o ++ O C .E t+ c H H =_ E a ow 0 310 DEPARTMENT REPORT:44a Co " INCORPORATMIm OFT° TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COU IL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIREC DATE: DECEMBER 18, 2001 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 2002: Jan 4 '*Free I.I.D., Energy Assistance Jan 7 '*Monthly Putting Contest Jan 8 '*Free Health Screenings Jan 10 *Free Legal Consultation Jan 10 *Cooking Classes Begin Jan 11 *New Leather Craft Class Jan 14 *Tennis Koffee Klatch Jan 14 Beginning Computers, Senior Center Jan 14 Hatha Yoga, Senior Center Jan 14 Classic/Latin Ballroom Dance, La Quinta High School Jan 15 '*Free Hearing Consultations Jan 15 Tappercize, Senior Center Jan 15 Conversational Italian for Travelers, Senior Center Jan 15 The Art of Painting, Senior Center Jan 15 Jazzercize, La Quinta High School Jan 15 Tumble Tots Gymnastics, Senior Center Jan 15 Karate for Kids, La Quinta High School Jan 16 Intermediate Computers, Senior Center Jan 16 Women's Book of Life Workshop, Senior Center Jan 17 '*Free Medicare and Insurance Counseling Jan 17 *Annual Chili Cook -Off Luncheon Jan 17 Adobe Photoshop Elements, Senior Center Jan 18 '*Free HI -CAP Counseling Jan 19 Mastering Microsoft Excel Workshop, Senior Center Jan 19 English Riding Lessons, Indio Horse Ranch Jan 20 Adult Soccer League Begins, La Quinta High School Jan 23 Basic Travel Japanese, Senior Center Jan 24 *Long -Term Care Seminar Jan 25 Teen Y.A.T. Christening Party, Fritz Burns Park Recreation Trailer Jan 29 *Wills and Trusts Seminar Jan 29 AARP Mature Driving Class * Senior Center Program, Daytime Class or Event 3111 Community Services Department Attendance Report for the Month of November 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 268 98 170 38 10 Special Events 240 100 140 2 1 Adult Sports 312 320 -8 10 10 Senior Center 1874 1439 435 139 103 Total 2694 1957 737 189 124 Senior Services Senior Center 1359 894 465 16 13 Total 1359 894 465 16 13 Sports Complex Use La Quinta AYSO 1,450 1350 100 20 15 LQ & PD Football 200 190 10 10 8 Total 1,650 1540 110 30 23 Total Programs 5,7031 4,3911 13121 2351 395 Volunteer Hours Senior Center 922 694 228 Meals on Wheels 52 62 -10 Total Volunteer Hours 974 756 218 Monthly Revenue Senior Center $ 7,853.00 $ 3,777.00 $ 4,076.00 Community Services $ 3,778.00 $ 3,010.00 $ 768 Total Revenue $ 11,631.00 $ 6,787.00 $ 4,844.00 Revenue Year to Date Senior Center $ 30,824.00 $ 20,917.50 $ 9,907.50 Community Services $ 26,471.00 $ 21,508.00 $ 4,693.00 Total Revenue to Date $ 57,295.00 $ 42,425.50 $ 14,600.50 31 002 Community Services Program Report for November 2001 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Microsoft Access 5 5 0 0 5 1 0 Beginning Computers 7 28 10 40 -12 4 4 Intermediate Computers 6 24 0 0 24 4 0 Intermediate Drawing 6 6 0 0 6 1 0 Karate for Kids 11 66 0 0 66 6 0 Taekwondo 8 24 0 0 24 3 0 Oil Painting Basics 4 16 11 22 -6 4 2 Tappercize 6 24 0 0 24 4 0 English Riding Lessons 5 15 0 0 15 .3 0 Latin Ballroom Dance 6 24 9 36 -12 4 4 Italian for Travelers 9 36 0 0 36 4 0 Totals 73 268 30 981 170 38 10 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Arts Symposium 25 25 100 100 -75 1 1 Stargazing 1 2151 2151 01 01 2151 11 0 Totals 240 240 100 100 140 2 1 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 72 72 80 80 -8 7 8 Adult Soccer League 1 801 2401 1201 2401 01 3 2 Totals 1 1521 3121 2001 320 -81 101 10 Recreation Totals 1 4651 8291 3301 5181 4511 501 21 Page 2 Senior Center Attendance 2001 2001 2000 2000 egistered Total Registered Total Meetings Participants Participation Participants Participation Variance 2001 2000 Senior Activities ACBL Bridge 221 221 216 216 5 4 5 Ballroom Dance, Complimentary 17 17 15 15 2 1 2 Bridge, Duplicate/Social 432 432 318 318 114 101 11 Dog Training, Complimentary 6 6 9 9 -3 1 1 ice Cream Social 17 17 26 26 -9 2 3 Monthly Birthday Party 33 33 29 29 4 1 1 Monthly Luncheon 101 101 112 112 -11 1 1 Movie Time 60 60 54 54 6 91 6 Putting Contest 8 8 7 7 1 1 1 Seminars 15 15 5 5 10 1 1 Tai Chi, Complimentary 10 10 0 0 10 1 0 Television Viewing 29 29 34 34 -5 n/a n/a Senior Activity Total 949 949 825 825 124 32 32 Senior Leisure Courses Ballroom Dance 20 31 8 13 18 2 2 Ceramics 13 26 12 35 -9 4 4 Computer 16 21 11 15 6 4 4 CPR Class 8 8 0 0 8 1 0 Dog Training Class 6 8 13 26 -18 2 2 Exercise 48 372 44 293 79 11 11 Knitting 4 3 0 0 3 1 0 Music Magic 8 21 0 0 21 4 0 Spanish Lessons 11 32 10 10 22 4 2 Stained Glass 8 20 0 0 20 3 0 Watercolor 7 21 0 0 21 3 0 Senior Leisure Courses Total 149 563 98 392 171 39 25 Senior Leisure Classes Arts and Crafts 44 44 17 17 27 5 4 Bridge Lessons 95 95 27 27 68 7 4 Computer Tutor 1 1 6 6 -5 1 6 Creative Writing 12 12 18 18 -6 3 4 Golden Tones 56 56 26 26 30 3 3 Painting 14 14 25 25 -11 3 4 Quilting 31 31 37 37 -6 32 4 Rug Hooking 3 3 8 8 -5 3 4 Tai Chi 33 33 10 10 23 3 3 Tap Dance 40 40 33 33 7 41 6 Woodcarving 33 33 15 15 18 41 4 Senior Leisure Classes Total 362 362 222 222 140 68 46 TOTAL SENIOR PROGRAMS 1460 1874 1145 1439 435 139 103 Senior Services A.A.R.P. "55 Alive" 38 38 0 0 38 2 0 Ambassadors 79 79 54 54 25 n/a n/a FIND Food Distribution 231 231 178 178 53 4 3 Flu Shots 742 742 536 536 206 1 1 Health Fair 236 236 100 100 136 11 1 I. I. D. Energy Assistance 8 8 9 9 -1 3 3 Legal Consultation 10 10 11 11 -1 1 1 Medicare/Hi Cap Consultation 12 12 1 1 11 2 1 Share Meetings/Sign-up 3 3 5 5 -2 2 3 TOTAL SENIOR SERVICES 1359 13591 8941 894 465 16 13 SENIOR CENTER TOTAL 2819 3233 2039 2333 900 155 116 Page V 604 i / I MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Roy F. Stephenson, P.E., Interim Public Works Director/City Engineer DATE: December 18, 2001 RE: Public Works/Engineering Department Report for the Month of November, 2001 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status. IR oy F tephen on, P. E. 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Traffic signals at Avenue 48 and Avenue 50 were activated the week of November 19, 2001. City staff and representatives of CVWD have finalized the reimbursement agreement for CVWD to complete the L-3 pump station relocation. CVWD will be the lead on the project with payments made by CVAG. There will be no cost to the City of La Quinta for this work. The relocation of the L-3 pump station is required to allow the ultimate widening of Jefferson Street north of Ave. 49 and directly south of Ave 48. The City of Indio has dedicated land adjacent to the L-3 station to the Bureau of Reclamation for the relocation of the pump station; has removed CVWD from their condemnation action; and will enter a joint use agreement with CVWD prior to CVWD allowing the temporary relocation of the irrigation facilities. Without the temporary relocation, the ultimate improvements to Jefferson Street south of Ave. 48 and north of Ave. 49 cannot be completed. City staff will continue working with representatives of Indio and CVWD to resolve this issue. City staff and the City's construction manager, Vali Cooper, are working with representatives of Granite Construction on issues regarding time extensions/delays and project close-out. Most of the improvements have been completed with the exception of the final striping and pavement markings. The contractor must complete a second coat of paint. The light standards have been installed and are activated. One of the light standards located on the north side of Calle Estado was damaged by a large delivery truck. Granite Construction has been directed to complete the repairs to the light standard, along with all of the other "punch list" items. The City staff has completed the work to place bollards on the south end of Mendoza (on the north side of the alley and west of the museum) to close the street to through traffic. A striping plan has been completed and implemented to provide seven parking stalls on Mendoza from Montezuma to the closure at the alley. T:\PWDEPT\CIPDIV\CIP Update9\2001\December.wpd 3 r) IA U.LD The City's Construction Manager has sent letters to all of the property owners requesting comments or concerns regarding their private property that may have been affected by the project. This will provide the City with an additional opportunity to rectify legitimate concerns. Granite Construction is behind schedule and has not provided a completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and 'As -Built" schedule to determine legitimate time extension and the extent of the liquidated damages that will be assessed to the contractor. Much of the work has now been completed. Punch list items must still be completed. The City's Construction Manager has sent letters to all of the property owners requesting comments or concerns regarding their private property that may have been affected by the project. This will provide the City with an additional opportunity to rectify legitimate concerns. Granite Construction is behind schedule and has not provided a proposed completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and "As -Built" schedule to determine legitimate extension of contract time and the extent of the liquidated damages that will be assessed to the contractor. Area D is complete except for a few minor "punch list" items still outstanding. These items will be completed prior to final acceptance by the City. The City's Construction Manager has sent letters to all of the property owners requesting comments or concerns regarding their private property that may have been affected by the project. This will provide the City with an additional opportunity to rectify legitimate concerns. The landscaping and proposed sound wall aesthetic amenities have been addressed along with the Montero Estates sound wall project. Harris and Associates will complete a landscaping plan and a design to add pilasters to the existing sound wall that are consistent with the improvements to the Montero Estates Sound Wall. This will be bid along with the Montero Estates Sound Wall project. T:\PWDEPT\CIPDIV\CIP Updates\2001\December.wpd 3 017 Phase I has been completed and accepted by the City Council on November 20, 2001. Bids were opened on October 24, 2001 at 10:00 a.m. During the City Council meeting of November 20, 2001, a contract for construction of Phase I was awarded to Terra -Cal Construction, Inc., of Baldwin Park, California. Construction is anticipated to begin in mid January 2002. The project is specified as a 180 day project. Construction Management - City staff requested approval of an RFP for construction management services during the October 16, 2001 City Council meeting. Proposals have been received and David Evans & Associates was ranked number 1 by the Consultant Selection Committee. Staff has refined scope and cost. A contract for these services in the amount of $131,000 will be presented for City Council consideration on December 18, 2001. Materials Testing - Southland Geotechnical was selected to provide these services. A contract in the amount of $6,748 is currently being processed. Construction Staking - Tri-State Land Surveyors was selected to provide construction staking services. A contract in the amount of $19,675 will be presented for City Council consideration on December 18, 2001. The pre -construction conference is scheduled to be held on December 20, 2001. The "Notice to Proceed" will be issued with January 2, 2001 as the Contractor's first working day. On December 5, 2000, the City Council awarded a design contract to The Keith Companies (TKC) to design various sidewalk and street improvements throughout the City. These include a low water crossing at Avenue 50, sidewalk along the west side of Washington Street from Avenida La Fonda to Avenue 52, sidewalk along the north side of Sagebrush Drive, paved sidewalk from Saguaro to Avenue 50 on the east side of Washington Street, paved sidewalk on the north side of Avenue 50 from Washington Street to connect to the existing sidewalk fronting the Sports Complex, and sidewalk and street improvements along Westward Ho and Dune Palms Road in conjunction with an SB 821 grant. T:\PWDEPT\CIPDIV\CIP Update9\2001\December.wpd 331 Gr ig, The City has received a grant to construct bicycle lanes on Calle Tampico, Park Ave., and Ave. 50. An Amendment has been negotiated with the Keith Companies to design the bicycle lanes as part of the sidewalk project. This will provide a construction cost savings as well as a time savings to both projects. The City Council approved the plans, specifications, and engineer's estimate and authorized staff to bid the project on June 19, 2001. The City has received approval signatures from the City of Indio (Dune Palms), and CVWD (Low Water Crossing on Ave. 50). Construction bids were received by the City on September 24, 2001. A construction contract was awarded to Contreras Construction Company of Coachella. Construction operations commenced on November 26, 2001, starting at the Sagebrush sidewalk. This project has a 90 consecutive calendar day contract duration. The City Council approved this concept on December 19, 2000 and authorized the City Manager to enter into the MOU contingent upon the City Attorney's approval as to the form. When the City Council initially approved this concept, representatives of the Tradition were proposing to take the lead. Since that time, the Tradition has requested that the City take the lead. A new MOU was approved during the May 15, 2001 City Council meeting with the City as the lead. This work will be completed as part of the citywide sidewalk project that is planned for the west side of Washington Street between Ave. La Fonda and Ave. 52. Bids were opened on September 24, 2001. This project was included in the scope of work awarded by Council on October 16, 2001 as Project 2000-4 Citywide Street and Sidewalk Improvements. The City Council awarded the contract to DBX, Inc. on June 19, 2001 with the construction having commenced October 2001. Barring any unforeseen conditions, this project should be completed in late December 2001 or early January 2002, depending on delivery time of the signal poles and controller cabinets. This signal will utilize Light Emitting Diodes (LEDs) for the red phase, green phase, and pedestrian crossings. T:\PWDEPT\CIPDIV\CIP Updates\2001\December.wpd 339 019 During the April 3, 2001 Council meeting, the City Council awarded the design project to Harris and Associates. The Consultant has completed new sound studies and three conceptual designs for City Manager and staff review and approval. Per the City Council's direction, a design concept was chosen by the City Manager and staff based on noise attenuation requirements and aesthetics. This one concept was approved by the City Council during their August 7, 2001 meeting. Harris and Associates has been provided with the City Council's direction and is in the process of finalizing the plans and specifications. The wall will extend to the limits of the Montero Estates boundaries and will consist of a six foot wall on a two foot berm, with an additive alternate to place an additional two feet of block on the wall for an eight foot wall on a two foot berm. A community identification element will be designed into the wall, at the north west corner of Washington Street and Ave 50, consistent with the corner wall identification at Duna La auinta. Harris and Associates will also complete a design upgrade to the sound wall extending from the south side of Sagebrush to the south property boundary of the lot south of Saguaro. This will provide landscaping and pilasters consistent with the Montero Estates Sound Wall. On December 4, 2001, the City Council authorized staff to advertise and receive bids for these improvements as soon as final plans and specifications are approved by the City Engineer. It is anticipated that final plans will be complete in January 2002. The project should be ready to advertise for bids in late January, early February 2002, a contract for construction could be awarded in early spring 2002. During the April 17, 2001 Council meeting, the City Council awarded the design of this project to Harris and Associates. The project will rehabilitate the existing pavement on Washington Street from 1700 feet north of Avenue 50 to Simon Drive, and on Eisenhower Drive from Washington Street to Coachella Drive. The construction plans and specifications are 98% complete and could be expedited for authorization to advertise for competitive bids at the December 4, 2001 City Council meeting. However, an expedited schedule with December 4 as the next milestone translates to a 20-day bid circulation period that pushes the contract award date to early January with construction starting later that month or in early February. Given the extensive impact this project will have on traffic, staff is adjusting the project schedule by two months so construction will start on April 1" instead of February 1 . Not only will the City's street rehabilitation project significantly impact traffic, there T:\PWDEPT\CIPDIV\C1P U1dates\2001\December.wpd 333 U'` would have been two other concurrent projects in the immediate vicinity that would also impact traffic, which include the street widening/reconstruction work on Washington Street associated with La Quinta Court (ie LG's & Jensens), and Lennar Homes' offsite sewer and water mainlines in Eisenhower Drive. A contract consultant was selected and the City Council awarded the design/build contract to Ray Lopez Associates during the May 1, 2001 City Council meeting. This project combines design and construction of parks in three separate areas of the City. 1.) A new 10,000 sf. cove park at the northwest corner of Avenida Velasco and Calle Temecula, 2.) Modifications and expansion of the existing Eisenhower mini -park located at the northeast corner of Eisenhower Drive and Calle Colima, 3.) A new park behind the sound wall on the east side of Washington Street south of Sagebrush Avenue known as Desert Club Manor Park. This park will utilize vacant City property from the western end of Sagebrush Avenue continuous to the south just beyond Saguaro Road. After site review, the park is under redesign to accommodate the City owned property. The redesign may include a meandering sidewalk from the north end of the property to the south side. Once a final design is determined, the plan will be forwarded to the City Council. The consultant has indicated in the preliminary schedule that the parks will be completed by early spring 2002. The City Council approved a contract with Peter Urbon on October 3, 2000. It was anticipated that Mr. Urbon would provide the obelisks to the City for installation by November 2001. Mr. Urbon contacted City staff and explained that due to health reasons, he has fallen behind schedule in completing the obelisks. During the April 3, 2001 City Council meeting, the Council approved an amendment to change the material and style of lettering on the obelisks. The artist is proceeding with the construction of the obelisks. City staff met with representatives from Indio, CVAG, and RBF to discuss the proposal for the final design of the Jefferson Street Project from Highway 111 to Indio Boulevard. STIP funding and Measure A funding were discussed. RBF will complete a feasibility study to determine whether a bridge should be constructed over the Whitewater Channel and if Jefferson Street, from Westward Ho to the Channel, should be constructed as a four lane or six lane facility. This feasibility study has not been commissioned pending a final determination as to which entity will serve as the phase II as "Lead -Agency." RBF will complete the Project Study Report (PSR) and the EIS for the project. Since STIP funding will be utilized (Federal funding), the EIR T:\PWDEPT\CIPDIV\CIP Update9\2001\December.wpd 334 021 under the CEQA provisions is no longer applied. The environmental provisions must now comply with National Environmental Protection Act (NEPA). The Cities of La Quinta and Indio, the County of Riverside, and CVAG are presently reviewing RBF's proposal prior to proceeding. Funding for the City's portion of this work has been identified in the CIP for the year 2000/2001. This funding did not take into account a bridge over the Whitewater Channel. The feasibility study that will be completed by RBF will address a bridge over the Whitewater Channel. CVAG has money identified in the Measure A program and has been discussing utilizing State Transportation Improvement Program (STIP) funds for this project. The County of Riverside and the City of Indio are also participating; however, the status of their funding is unknown. The City of La Quinta was successful in an RCTC Call for Projects for STIP Discretionary funding for the Jefferson Street Bridge. The City was awarded $963,000 to be utilized as part of the City's 25% share for the bridge. Discussions are now taking place to determine which agency will act as lead on the project. The design plans are being completed by David Evans and Associates (DEA) and are 98% complete. City Council has approved the landscaping for the roundabout and the landscaping pallet for the median. City Council also approved removing the landscaping in front of the Citrus and replacing it with the City pallet as part of this project. City staff is discussing a draft MOU to City of Indio Public Works staff outlining shared costs for construction and maintenance of the shared median islands, but have not received comments to date. It is anticipated that the plans, specifications, and engineer's estimate will be brought forward to the City Council for approval and authorization to bid after the completion of the Jefferson Street Project. CVWD has approved the irrigation plans. The project design has been placed on hold considering the legal challenge the City of Indio has issued regarding their desire for full movement access at the Corsica Gate entrance. Staff recently directed the design consultant to proceed with work associated to Contract Change Order No. 4. CCO No. 4 will allow the design Consultant to reflect the median island re -configuration on Jefferson at Corsica Gate and north of Avenue 50 on the planting, irrigation, and electrical plans. The design Consultant has been directed to recalculate the quantities for the bid schedule; recalculate irrigation flows; modify the project specifications and modify the detailed cost estimates by median island and by municipal jurisdiction for the entire Jefferson Street Corridor from Highway 111 to Avenue 54. Separating the estimated costs will allow the project to T:\PWDEPT\CIPDIV\CIP Updates\2001\December.wpd 33 .� be bid in a manner that will clearly identify those improvements located completely within the City of Indio or within median islands shared by both Cities. The bid schedule will be prepared with additive alternate bid items by median and by municipal jurisdiction. This contract change order shall be billed on a time and materials basis, not -to -exceed $81800.00. This project is identified in the City's CIP for Fiscal Year 2000/2001. An amount of $167,655 has been appropriated under RDA Project Area #1 for these improvements. This project includes the restoration of the lighting system for the southern four courts, installation of dasher boards for roller hockey, and the potential conversion of one court to a basketball court. Electrical plans have been completed and specifications are being developed for the lighting system restoration. It is anticipated that the plans and specifications will be presented to the City Council for approval and authorization to bid in January 2002. City staff is developing an RFP for design services for the potential court conversion and the installation of dasher boards. The Community Services Commission reviewed three concepts for the park at their regularly scheduled meeting on December 11, 2000. After review, modifications were suggested. The consultant, Steve Lang of Purkiss Rose-RSI, revised the plan and presented the project to the City Council during the January 2, 2001 City Council Study Session. City Council made a number of comments during the January 2, 2001 Study Session. Those comments have been incorporated into a Phase Plan that was presented to the City Council on February 6, 2001. The budgeted amount for this project is $2,000,000. The City of La Quinta has received $500,000 of Proposition 12 funds that may be applied to this project, thereby bringing the construction budget to $2.5 million. The City Council approved the Master Plan for the park during the April 3, 2001 City Council meeting. The City Council conducted a public hearing on November 6, 2001 to certify environmental assessment 2001-438 and review of the development of an 18.07 acre community park site with various size light soccer fields, two lighted baseball fields, concession stand, restrooms, tot lot, skate park, picnic areas with barbeques, and shade structures. The testimony received from nearby residents indicated concern with the proposed lighting plan, the number of soccer fields, and the appearance that adequate parking is not being provided. The park architect, in conjunction with the lighting consultant, were directed to revise the proposed parking plan and bring recommended changes T:\PWDEPT\CIPDIV\CIP Update9\2001\December.wpd 333 u23 back to the City Council for consideration at its December 18, 2001 meeting. On November 6, 2001, the City Council, in study session, concurred to go with design alternative "B" of the proposed museum expansion. Design alternative "B" includes an approximate 7,271 square foot, two story, expansion of the existing museum. The architect's preliminary construction estimate for this alternative in $1,203,000. The City Council will further discuss this matter at its December 18, 2001 meeting. The first phase of the consultant selection process has been completed. The Consultant Selection Committee has negotiated contract terms with M.W. Steele, Inc. Staff presented a recommendation for award to the City Council during the meeting of November 6, 2001. This project is being designed in-house by Nickerson & Associates, Inc. The project plans and special provisions are complete. The proposed improvements are being funding with Federal STP Funding. The City boiler plate bid documents are currently being modified to include the Federal provisions. It is anticipated that the PS&E will be submitted to the City Council for approval in January 2002. This project has been placed on hold pending FHWA updated CMAQ eligibility criteria. The Coachella Valley Association of Governments (CVAG) has requested its member jurisdictions re -submit their desired PM-10 improvements for CMAQ funding. The City of La Quinta has not identified or submitted a new project, but is continuing to review alternate locations and field conditions for potential substitute projects once the revised eligibility criteria has been determined. This project has been placed on hold pending FHWA updated CMAQ eligibility criteria. The Coachella Valley Association of Governments (CVAG) has requested its member jurisdictions re -submit their desired PM-10 improvements for CMAQ funding. The City of La Quinta has not identified or submitted a new project, but is continuing to review alternate locations and field conditions for potential substitute projects once the revised eligibility criteria has been determined. TAPWDEPT\CIPDIV\CIP Updates\2001\December.wpd 337 024 This project is currently under design. Warner Engineering has submitted 80% plans for review by the City of La Quinta and Caltrans. The City has issued comments. As of December 6, 2001, no comments have been received by Caltrans. This project includes a new signal at Avenue 52 @ Avenida Bermudas and the installation (retrofit) of emergency vehicle preemption devices at six intersections. An RFP was issued for design services on November 21, 2001. The RFP closes on December 14, 2001 at 5:00 p.m. The recommended most qualified design engineer will be presented for City Council consideration in January 2002. This project is being designed "in-house" by Nickerson & Associates, Inc. The project plans are approximately 65 % complete. Traffic signal modifications are being considered at Calle Tampico and Washington Street. This project will complete the widening of Highway 1 1 1 within the City's corporate boundaries. The City Council approved the issuance of an RFP to obtain design services. The RFP has not been issued as of this date. The project is 100% funded with Measure "A" funds. Staff is currently working with the Riverside County Transportation Commission (RCTC) to obtain the necessary reimbursement agreement for the use of Measure "A" funds. Staff has been advised that Measure "A" funding may not be available until Fiscal Year 2004/2005. However, RCTC has encouraged the City to proceed as quickly as possible. T:\PWDEPT\CIPDIV\CIP Update9\2001\December.wpd 3) 33 025 POLICE REPORT Inside this issue: November Significant Activity Report October Crime Statistics Summary Explorer Program Report for November School Resource Officer Reports for October Motor Officer Statistics Report for November Target Team Report for November Volume 1, Issue 11, Indio Station Traffic Report Special points of interest from the Crime Statistic Summary: • The YTD 2001 rate of occurrence for robbery has shown a slight decrease from the YTD 2000 rate. • Non -injury traffic collisions for YTD 2001 have increased approximately 15% over the YTD 2000 total. • Vandalism in YTD 2001 contin- ues its downward trend with a 20% reduction from YTD 2000. • Both misdemeanor and felony assault rates have increased slightly over the YTD 2000 rate. Oct. 2001-Nov. 2001 DEPARTMENT REPORT NO.C? _ High Tech Equipment Hits The Streets Deputies at the Indio Station have a new high technology tool to use in the investigation of traffic collisions and crime scenes. The SOKKIA electronic measuring device is the "state of the art" equipment for the documenting of evidence at crime scenes and traffic collisions. It utilizes lasers and a computer to measure distances and document the location of evidence on diagrams. The device actually creates the diagrams from the measurement inputs and then prints it out via a computer, eliminating the need to complete these diagrams by hand. These diagrams are later used in court trials and the prosecution of criminals. The SOKKIA was purchased using CLEEP grant funds. In addition to the actual equipment, the purchase included two days of special training for Department personnel presented by SOKKIA representatives. Traffic team members, detectives, CSO's, and forensic techni- cians attended the training. The advanced capabilities of the system and its ease of use impressed all of those who attended. The SOKKIA system will cut 50% off the manpower time needed to measure and diagram crime scenes and traffic collision sites. A New Community Services Officer for La Quints There is a new person helping the citizens of La Quinta. His name is Andy Martinez and he is the newly assigned Commu- nity Services Officer for the City of La Quinta. Andy will be replacing Damon Butvides, who was recently transferred to a new assignment. Before leaving La Quinta, Damon provided Andy with approximately 12 weeks of training. Andy is a life-long resident of the Coachella Valley and recently graduated from Coachella Valley High School. Prior to being hired as a CSO in October of this year, Andy served for the past four years as a member of the Coachella Police Department/Riverside Sheriffs Department Explorer Post #503. Andy remains active with the Post and currently maintains the rank of Explorer Captain. CSO Martinez is very happy to be working in La Quinta and is looking forward to serving the commu- nity. 3 3 Z9 City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding November 2001 Highlights (Numbers in parenthesis denotes number of calls for service that day) Thursday, 11-01-01 (61): None Friday, 11-02-01 (103): Richard Ysiano, 19, La Quinta, anvsted for public intoxication at La Quinta High School Football game. La Quinta 49 Indio 7 Several parking citations issued at LQHS. Saturday,11-03-01 (51): None Sunday, 11-04-01 (39): None Monday, 11-05-01 (50): Petty thefts from unlocked vehicles on W. Harland and on Irwin Cir. CSO Martinez. Tuesday,11-06-01 (42): None Wednesday, 11-07-01 (47): None Thursday, 11-08-01 (47): None Friday,11-09-01 (69): 15 yr old male juvenile La Quinta resident arrested for no bail warrant. Saturday,11-10-01 (42): Rosemary Torres, 811161 of Coachella, arrested for Possession of Meth. at Fantasy Springs. It seems she left her purse in the restroorn and it was turned over to security. They found her dope while looking for ID. She responded to a page and was detained after she identified the purse as hers. Dep. Leary. 340 La Quinta Significant Report Page 2 Sunday, 11-11-01 (47): Salvador Flores, 9/9/83 of Indio, arrested for DUI at Eisenhower X Montezuma. Subject too intoxicated to complete tests or PAS. Dep. Wedertz. Monday, 11-12-01 (47): None Tuesday, 11-13-01 (54): None Wednesday, 11-14-01 (53): None Thursday, 11-15-01 (50): None Friday,11-16-01 (53): None Saturday, 11-17-01 (49): Monica Mayo, 092569 of La Quinta, was taken to Indio Mental Health for 72 hr. evaluation. Demetrio Colin, 54, La Quinta, arrested for assault with a deadly weapon. Sunday,11-18-01 (42): Juvenile arrested at the 45000 block of Desert Sands for battery. He pushed his father Byron Jessie 072761. Father signed citizens arrest and child was booked into Juvenile Hall. Alejandro Ozuna, 010161 of La Quinta, arrested for public intoxication. Curt Anthony Devany, 051164 of Indio, arrested for DUI. Monday, 11-19-01 (53): None Tuesday, 11-20-01 (40): Kevin Diabo, 23, La Quinta, shipped 5150 WIC for 72 hr. evaluation, extremely combative. Wednesday, 11-21-01 (44): Jose Alfredo Franco, 20, Coachella, arrested for felony warrants. Thursday, 11-22-01 (47): Jaime Lopez, 40, Coachella, arrested for Parole warrant. 34-L La Quinta Significant Activity Report Friday, 11-23-01 (68): Ernie Puchi, 22, La Quinta arrested for out of county warrant, battery on spouse. Mark Bautzer, 41, Palm Springs arrested for DUI. Saturday,11-24-01 (56): Rain and wind till 0300. Sunday, 11-25-01 (43): None Monday, 11-26-01 (51): Page 3 Porfirio Carmona, 45yrs of Coachella, was located and arrested reference the Attempt Kidnap and Lewd acts with a Child from yesterday. Faustino Centeno, 1/27/81 of North Shore, arrested during a traffic stop for Possession of Illegal Drugs. Dep. Diaz. Tuesday,11-27-01 (53): Frank Lucas, 44, La Quinta, arrested for battery on spouse. Wednesday, 11-28-01 (53): Daniel Luchetti, 64, La Quinta, arrested for DUI T/C after driving over the roundabout SB Jefferson @ Ave. 52. Grayson Bundy Karsten, 34, La Quinta, arrested for spousal abuse. Susan Delores Drought, 45, La Quinta arrested for DUI TIC Southbound PGA Blvd. S/O Ave 54. Drought was lost and looking for her home in La Quinta Cove. Thumday, 11-29-01 (41): None Friday,11-30-01 (89): Wlhemus Johannes Ambaum, 42, La Quinta, arrested for public intoxication in the street in front oh his residence after an argument with his wife. Guadalupe Martinez, 23, Coachella arrested for DUI. Total call for service:1586 34" MOTORCYCLE OFFICER STATISTICS November 2001 * Speed Violations 40 Lane Change Violation 0 Tows 4 0 Fail to Yield 0 Seat Belt Violations 0 Injury T/C 0 0 Turning Violations 0 DUI Arrests 1 Non -Injury T/C 3 0 Stop Sign iolations 0 Cut Traffic for Citation 39 Suspended DL 9 0 Signal Light Violations 3 Cut Traffic for Collision 2 Non -Moving 16 0 Child Seat 1 Wamin 23 Fatal 0 0 TC's 34 La Quinta Motor Report Page 2 HIGHLIGHTS 111201 / 111601 - 40 hour Motor vehicle inspection course. 112001 - 10 hours of Motor training (cones &ride). 112101 - 10 hours of Sokkia training. 112201 - 3 misdemeanor warrants served. 112301 - 4 misdemeanor warrants served. 344 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT November 2001* SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton RSO Grant Funded Position HIGHLIGHTS: • Six of the thirteen arrests were referred to the YAT Team. • I made two arrests for students in possession of marijuana on school grounds • I issued one citation for parking and vehicle code violations on or near the school. • I made six arrests of students violating the truancy ordinance. • Three arrests were for students committing a battery on school grounds. • I conducted two investigations into vandalism that occurred on school grounds. • I conducted several business / truancy checks near the high school. • I conducted several follow-up investigations from patrol referrals regarding students. I also conducted several follow-up investigations regarding runaway juveniles. Four juveniles were located. • I conducted several parent / student conferences regarding student behavior issues. Actual reporting period covers October 23, 2001 through November 26, 2001. SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT November 2001* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position School Session: October 30t', 2001 through November 26, 2001. HIGHLIGHTS: • Attended school staff meetings. • Attended the valley wide School Resource Officer meeting. • Attended the Student Assistance Program meeting, held at the Barbara Sinatra Center. • I sat on the panel of the Child Welfare and Attendance board, at the Desert Sands Unified School District office. o Conducted follow-up investigations on reported runaway juveniles. o Counseled numerous students that violated school rules, which were not violations of state law, but serious enough to warrant discussing the incident as a preventative measure. o Assisted the school staff in several incidents of medical aids, and inappropriate behavior and comments made by one student to another. • 1 conducted investigations and documented incidents that occurred on, or off, campus the ranged from fights, sexual batteries, runaways, to corporal punishment to a child. 340 Riverside County Sheriffs Department La Quinta Target Team Monthly Report November 2001 Deputy Aaron Eller and Deputy Eric Spier The following is a summary of the Target Team activities for the month of November. Ongoing Investigations 04 Arrests/ Filings 04 Vehicle checks 10 Business Contacts 05 Investigation assists 03 Arrest Warrants Served 01 Arrest Warrants Attempted 01 Programs 00 Pedestrian Checks 10 Crime Prevention Hours 10 Bar Checks 01 Back-ups 02 Follow-ups 16 Search Warrants 00 34� La Quinta Target Team Report Page 2 Probation Searches 01 Parole Searches 00 Meetings 00 Recovered Stolen Property 01 Citations issued 01 Surveillances 00 Property Checks 12 Civil Commitments 00 Bicycle Time 00 Training Hours 00 Illegal Drugs Seized 1 Gram Heroin Total Mileage: 624 miles Noteworthy Accomplishments; • The Target Team has updated the current list of La Quinta Parolees w/home addresses and photographs to assist with investigations and identification for target team members and patrol personnel. • The Target Team is continuing an ongoing investigation of drug trafficking in which at least one major suspect has been identified. • Crime analysis has been tasked with mapping the areas of the highest concentration for residential burglaries. The Target Team will utilize this information for the implementation of a burglary suppression program. • The Palm Desert T-400 Team has been contacted for an overview of known burglars and theft rings. Future programs utilizing both teams are being planned. This partner ship has resulted in the arrest of three known suspects, which have conducted 459 PC in the City of La Quinta on 9-5-01. These arrests have developed additional information for other known burglars. • The Target Team arrested Peter Delagarza of La Quinta for a felony warrant and possession of .05 grams of Heroin. • The Target Team arrested Swan Madden of Desert Hot Springs for possession of .05 grams of Heroin and possession of a syringe. • The Target Team arrested Jeffrey Hubbard of Desert Hot Springs for illegal possession of a syringe. • The Target Team filed charges against Christopher Mickelson of Indio for possession of stolen property. 348 Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT November 2001 Training meetings were held on November 6, 13, 20, and 27. The Training meetings covered the following topics: 1) Physical conditioning, 2) Competition training (tug-of-war training), 3) Penal Code lecture, 4) Ten and 11 code training, 5) California State Parks and Salton Sea lecture, 6) Formation and marching training, 7) Vehicle parking training for upcoming special events, and 8) Inspection training by guest inspectors. I coordinated the physical conditioning and vehicle parking training. Jennifer Richards, Riverside County Sheriffs Department Crime Analyst, handled the tug-of-war training. Deputies Shawn Myers and Javier Romero handled the inspection training and 10 & 11 code instruction. Deputy Javier Romero did the Penal Code lecture. State Park Ranger Darrell Bennett talked about the California State Parks and Salton Sea. Explorer Post 503 Captain Andres Martinez did the formation and marching training. Explorer Post 503 Explorers volunteered at the La Quinta Boys and Girls Club "Child Fingerprinting Day" on November 9 and the General Patton Memorial Museum Veterans Day Celebration in Chiriaco Summit on November 10. The Explorer Post 503 volunteers and I fingerprinted over 100 children during the November 9 event in La Quinta. Deputy Bautista, Explorer Post 503 volunteers, and I assisted with parking for the November 10 event. Submitted by Explorer Post Advisor Senior Deputy Andy Gerrard 349 fix Arm, d wo, x" t R .r i= 4 CITY OF LA QUINTA OCTOBER CRIME COMPARISONS C"ME - OCTOBER 2001 OCTOBER 2000 YTD (01) YYTD (00) *HOMICIDE 1 0 2 0 *RAPE 0 1 12 12 SEX CRIMES (FEL) 1 0 7 15 SEX CRIMES (MISD) 3 0 18 13 ROBBERY 0 6 11 13 ASSAULT (FEL) 7 5 89 83 ASSAULT (MISD) 32 20 201 165 BURGLARY 52 32 531 309 *VEHICLE THEFT 14 8 120 83 *THEFT (FEL) 23 11 204 176 THEFT (MISD) 44 23 399 302 VANDALISM (MISD) 25 67 253 315 DOM. VIOLENCE 13 6 125 110 NARCOTICS 11 4 106 69 DUI 10 10 114 74 T/C NON -INJURY 41 45 448 388 T/C INJURY 8 5 52 47 T/C FATAL 1 1 4 3 TRAFFIC CITATIONS 286 272 2912 2667 * STATISTICS INCLUDE ATTEMPTS 351 r- o 0 0 0 0 N N H F-- U U O O 1 0 1 I i I I I � ; I r I ; I I 1 I I 1 I 1 I I 1 1 Co I I .................................... 1 I ' I I I 1 1 1 I 1 I 1 I IN co iWr�+'J "O f ; 1 1 1 I LO I I I 1 1 I , I 1 I I I I 1 1 1 I 1 1 1 I 1 I I 1 1 � I r 1 1 1 1 1 I 1 I I 1 r I 1 I 1 I 1 1 I 1 I 1 1 I I 1 I ; I I I 1 I ; I 1 I I 1 1 I 1 1 CIS C7 C) 0 C) co LO qT Ce) CN r 35� H Z W �- o 00 00 N N 1 0 C\! c co a CD 0 r .. Lid oo� ; r r ' LO `Srii 4 r` ; C) 0 0 0 0 0 It ce) CN r In c 353 U- w H W U M 0 mil =w a Z r.4 354, CN N i CN i i r r r w w a w t7 8 w a°c J M J 5 w O H z Q w w Y ♦ L L N CV r of 355 W U 0 H Z iR 0 0 0 0 0 0 � � CN C) co co "q r � r 35 ca 0 F— 1 1 ; I 1 I 1 � � i I 1 1 1 � 1 I � 1 1 1 1 1 I I I I � 1 1 , 1 � I I t^- Cry C*4I cy); I 1 1 1 1 1 1 U U z z W U �3C r'1 a . LO 0 LO 0 0 L cn m N N r cr- M ...0 z i i 0 z co z 0 C) LL LL 35 CITY OF LA QUINTA DISPATCH INFORMATION / OCTOBER 2001 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 7.2 23 ROUTINE 11.4 1008 *STATE TAKEN FROM RIVERSIDE CO. SHERIFF DATA WAREHOUSE RESPONSE TIME REPORT 333 Xt... < z $ Riverside County Sheriff Department '✓e�f�� nk K t 1� ! i +� br�frw§� � t� ?k s s4 f{ Volume I, Issue 11 1 C 3 hg Y �TM z, December 1, 2001 Bulletins are provided to standardize traffic enforcement procedures and accident investigation. Additionally bulletins wdl provide training about department policy, legal issues, and law updates. Primary Collision Factors (Making The Right Choice) A primary collision factor There may be an occasion control. (PCF) is one element or driving where your investigation may Commonly Found action which is the officers opinion cause you to charge both parties Unknown should only be considered when a PCF cannot be Errors in CHP 555 that best describes the main cause with the same violation; Ire. determined due to lack of informa- of the traffic collision. 21453(a) CVC, where both parties collided after all n they entered tion or a lack of witnesses or evi- 1. "Beat"; limited to 3 digits. Several independent driving and intersection ona green traffic dence. This section should not be 2. "Time"; 2500 for un- tofactors may combine together used as a catch-all to relieve you signal. There are no independent known time of occurrence, cause a traffic collision, however witnesses or evidence to support of making every effort to fully inves- 2359 instead of 2400. only one event usually precedes tigate the traffic collision. the incident. either claims. The appropriate 3. "Tow Away"; must meet response to this would be to en- Fell Asleep should only requirements Of "tOW- The CHP 555 has 5 catego- ter an "X" in the party box. be used when you can determine ries for you to choose from; A) As a reminder, I the driver actually fell asleep. This away' damage. VC Section Violated, B) Other ' can be determined by driver state- 4. "Class of Driver Li- 20002, 23103 and 23153 CVC are Improper Driving, C) Other m Than Driver, D) Unknown, supported by a potential tense"; if driver has more not considered a PCF, because ' passenger. A driver's statements they did not cause the collision. g than one class, enter the and E) Fell Asleep alone would not ordinarily be class for the vehicle driven. Try to be ass specific as possi- Other Improper Driving enough to satisfy this requirement 5 "Insurance Carrier"; ble when choosing should be considered when the when the physical evidence conflicts nsura' g the vehicle e t0 a pedes- collision occurred on private with this claim. Look at other possi- non-applicabl code section that applies to the collision you are investigating. This property' where the vehicle code ble issues like 22107 CVC, 21701 trian or bicyclist. area of the CHP 555 is used pri- does not apply. Basically, the offi- CVC, DUI, or an obvious mechani- b. "Sneed limit"; this is the ter would write in the violation in cal violation. If falling asleep was theox, p or maximum imumspeed marily for those collisions that this brather than the vehicle cause, make certain you articulate occur on public roadways. An ex- limit, not how fast the vehi- ception to this might be for 23152 code section if it occurred on a how this was determined. cle was travelling prior to CVC that occurred on private public roadway; Ire. unsafe backing, Finally, on some rare occa- p y the collision. unsafe turn etc. property- sions, you may respond to a traffic 7. H "Direction. Of avel; 22350 CVC, unsafe speed has Other Than Driver might collision, where one party is DUI. enter either the true com- become a catch-all for all rear end be considered when the PCF was You determine that the PCF had beyond the drivers control. A nothing to do with the driver being pass direction Of the street collisions Based upon the circuoo classic example of this would be a DUI. In this classic event, the DUI and or designated state stances, r 221 CVC, following too construction worker directingdriver should not be charged with a close or 22109 CVC, stopping g route direction. "Backing " traffic, causing 2 vehicles to col- PCF or associated factor. Basically, DOT is alwaysthe direc- without signaling, may be consid- lide, due to his improper traffic "wrong place at the wrong time." erect. tion the vehicle is facing. DMV: Index "X" Numbers DMV maintains an automated within 10 days of a conviction or sen- There is no photograph, thumb print, revealing vital information; Ire. record of all California licensed tenting. The information is updated to or physical description on file for the "suspended/revoked", even though drivers and persons who have been a DMV driver license database by "X" record because an application is they may be valid in their home issued a California Identification matching the reported DUID card not involved. state. (ID) card. number to existing DMV records. In When submitting collision In summary, failing to report At the time of an original non- the absence of a DUID card number, reports and other reportable docu- the correct DU ID number creates commercial application for a CDL matching to the database is attempted ments to DMV, it is important that multiple records on the same per - or ID card, the applicant must pro- based on full name, DOB and the you identify the subject's correct son. This causes DMV from taking vide their full name, address, DOB, address of the subject. CDL or ID #, with full name, current proper action on negligent opera - physical description, SS# and proof When DMV receives informa- address and DOB. This information tors, keeps courts from properly of legal presence. A permanent DL tion that cannot be identified to an increases the number of driver re- prosecuting and or fining drivers, it or ID card number is systematically existing record, an "index record" is cord matches, eliminating the possi- may endanger a peace officer when generated after checking the Auto- created using the reported informa- bility of duplicate "X" numbers. making a routine traffic stop and mated Name Index (ANI) and the tion of the subject This record is It is recommended to always impedes the integrity of the par - permanent number Index (PNI) given a unique number beginning with run California DMV computer in- titular driving record. files. the letter "X". The "X" signifies that quires on out of state drivers and 1803 CVC requires the court no existing California DL or ID card those that claim not to have a CDL. to report specified actions to DMV matched the reported information. You may turn up an "X" number Do you have any suggestions for future topics? If so, e-mail them to GLEE on the county network. (l r_I Adams List for City Council Last N&M First Name Altenbern Christopher Alvarado Ignacio Alvarez Christopher Amaya Briana Arambula Jorge Armenta Jose Avila Nacary Bagley Shelbi Barrera Lourdes Beltran Yvette Bennett Jacey Burrell Brandon Bustamonte Monica Bustamonte Sarah Carrera Mimi Casey Alessandra Castaneda Ricardo Correa Claudia Cross Tyler Cuevas Mayra Donato Michelle Enoki Sarah Espinoza Cindy Fallis Zach Fleishman Brittany Flores Nathalie Forero Bryan Gallagher Margaret Garcia Aaron Garza Ariana Wednesday, December 12, 2001 Page 1 of 3 361 Last Name Garza First Name Emily Gonzalez Anamaria Gudino Chris Hennessy John Hernandez Montana Hernandez Steven Herrera Guadalupe Hunter Kristopher Laitinen Kameron Lopez Brianna Lopez Christian Lopez Miguel Love Jessica Martinez Adrian Martinez Emiliano Martinez Rodolfo Martinez Samuel Moreno Salvador Nava Chelly Nelsen Kirsten Nunez Carlos Oquendo Diana Ortega Edwin Pavon German Quevedo Estevan Quevedo Oscar Ramirez Carlos Ratliff Adrian Reyes Doane Rios Stephanie Robinson Brittney Robinson Tyler Rodriguez Justin Wednesday, December 12, 2001 Page 2 of 3 3 ea 602 Last Name First Name Ruelas Nancy Santos Valeria Silvas Laura Solis Amber Steiner Chelsea Strickland Sarah Stringer Breanna Tamayo Angelica Tarango Jacob Tinaj ero-Chavez Carina Valencia Martha Valenzuela Franciso Van Vlymen Ashley Velasquez Araceli Velasquez Tyler Vietor Jackie Vu Victorian Warren Nicholas Warshaw Marsela Young Alexandria Was Steven Zaragoza Vicente Zavala Yvette Wednesday, December 12, 2001 Page 3 of 3 36% is 0 3 T 0 0 4ty', 4 4 a" COUNCIL/RDA MEETING DATE: December 18, 2001 ITEM TITLE: Continued Public Hearing to Certify Environmental Assessment 2001-438 and Review of the Development of an 18.07 Acre Community Park Site With Various Size Lighted Soccer Fields, Two Lighted Baseball Fields, Concession Stand, Restrooms, Tot Lot, Skate Park, Picnic Areas with Barbeques and Shade Structures RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council Certifying Environmental Assessment 2001- 438 subject to the Mitigation Program for CEQA Compliance; Adopt a Resolution of the City Council approving Capital Improvement Project 2001- 694, subject to the recommended conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 6, 2001 City Council meeting, a Public Hearing was conducted to certify Environmental Assessment 2001-438 and review of the development of the La Quinta Park project. The Public Hearing Staff report is provided as Attachment 1. At the Public Hearing, several residents expressed their concerns regarding the park design. The minutes of the meeting are provided as Attachment 2. At the conclusion of the meeting, staff was directed to arrange a meeting between the residents and the youth sports groups as to use of the park facilities. A meeting was held on November 28, 2001, in which residents that spoke at the November 6 Public Hearing were invited as well as representatives from the soccer organization and youth baseball. Each participant was given the opportunity to 3 6 express their concerns and also offer their suggestions for park usage. Attachment 3 provides a list of possible solutions gathered at the November 28 meeting. The City Council held a Public Hearing on December 4 in which the environmental assessment and the review of the development of the park site was recommended to be continued, in order to provide staff time to compile information. At this meeting, the City Council took public testimony on the park issue and directed staff to provide additional information regarding the park design. Written correspondence has been received regarding the development of the La Quinta Park site. This information is on file in the City Clerk's office. Issues Raised at the Public Hearings: There were several issues raised during the public hearings. These include: the definitions of public facilities and location of the park site, lighting of ball fields, parking and traffic. Definitions: The City of La Quinta adopted the current General Plan in 1992, which provides definitions of park classifications. The park classifications were adopted as provided by the National Recreation and Park Association (NRPA). The NRPA standard classifications for parks are adopted by cities throughout the nation as an industry standard to provide continuity in the planning of park sites. The General Plan definition of a Neighborhood Park (Attachment 4) is a park site between .3 and 10.0 acres, with a service radius of half a mile, and contains the following amenities: field games, court games, playground apparatus, passive uses and unique historical and cultural areas. These park sites are located adjacent to, or at the intersection of Local and/or Collector Roadways. The City of La Quinta has four neighborhood parks. An example of a neighborhood park near the La Quinta Park site is Adams Park. This park contains the amenities listed for neighborhood parks and is located on the northwest corner of Adams Street (which is a Secondary Arterial Roadway) and La Palma Drive, which is a Local Roadway. A Community Park, as defined in the General Plan (Attachment 4), is between 10.0 and 30.0 acres with a service radius of one to two miles and may contain the following amenities: playfields, court facilities, indoor recreation space, off street parking, passive uses, historical and cultural areas. Community Parks are typically located adjacent to, or at the intersection of Collector and/or Secondary Arterial Roadways. The La Quinta Park is located on the northeast corner Adams Street (Secondary Arterial Roadway) and Westward Ho, which is a Collector Roadway. The service radius referenced in the La Quinta General Plan park classification is 5 d typically defined as the distance residents will t icall travel from their homes to visit the park 3 6 ` eA S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd for a non -organized event, such as using the tot lot or basketball court. This does not include the distances residents will travel to a location to participate in organized activities such as family events including parties and barbeques or organized sports. As an example, residents may travel a few blocks from their homes to use the tot lot at Adams Park, but may also travel a few miles to take swimming lessons at Fritz Burns Pool. Although a park is classified a Neighborhood Park, this classification does not imply that the park site is restricted to use by the surrounding neighborhoods. A public park, regardless of the size, is open to everyone, regardless of residency. The La Quinta Parks and Recreation Master Plan, which was adopted by the City in 1993, also uses the NRPA standards for park definitions. However, the La Quinta Parks and Recreation Master Plan further identifies amenities that may be found in park facilities. The basic requirements needed to qualify as a neighborhood park (Attachment 5) include the following: Passive Recreation: Open turf area for non -organized sports; pathway for walking/jogging; Play Areas: Play areas for ages 2-5 and 6-12 years of age Family Picnic Areas: Shaded and minimum of three tables for 6-8 people; Drinking Fountain Minimum one; Bicycle Parking; Lockable parking; Lighting: Pathway and security lighting; and Shade: Shade either by vegetation or shade structures. The basic requirements found in a Community Park, as defined in the La Quinta Parks and Recreation Master Plan (Attachment 6) include: Outdoor Sports: Regulation facilities for organized league practice and play for softball, baseball, and/or soccer; bleachers, restrooms and concession stand; tennis courts basketball courts, volleyball courts, handball courts and wall; lighting for outdoor sports facilities; Passive Recreation: Jogging path, minimum of one mile long, open turf area for casual games, minimum of two acres; Speciality Facility: Community parks should include at least one speciality facility such as a pool, community center, gymnasium or amphitheater (recently classified as a 3 0 o Gee S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd Play Areas: Family Picnic Areas: Group Picnic Areas: Parking: Restrooms: speciality facility is a skate park); Tot lots for ages 2-5 and 6-12; Shaded; tables for 6-8 people, barbeque facilities, located adjacent to open turf or play areas; Same as family picnic areas with the inclusion of barbeque facilities for up to 200 people and restrooms nearby; Off-street parking, minimum 100 spaces Permanent restroom buildings, minimum one building per 10 acres; Lighting: Provide lighting at athletic fields and courts, parking lots and pathways. Design to prevent glare and spill over into adjacent residential areas; Telephone: Provide public phones accessible at all times; Bicycle Parking: Lockable parking at suitable locations; Pathway System: Provide multi -use paved paths, minimum ten feet wide for service and emergency access and police surveillance; and Optional Elements: Exercise course and food concession building. The City of La Quinta reviewed and discussed and ultimately adopted a Master Plan of the La Quinta Park (formerly known as Community Park North) site located on the northeast corner of Westward Ho and Adams Street in 1993. This concept is provided as Attachment 7. After two public meetings held in 2000, the Master Plan was updated and adopted in February 2001, and provided as Attachment 8. The following chart compares the amenities found in the 1993 concept with those found in the 2001 concept: Parks and 1993 Concept 2001 Concept Age Groups Served Recreation Master Plan Elements Play Areas 3,500 sq. ft. Tot 7,000 sq. ft. Tot Ages 2-5 & 6-12 Lot Lot 3 6 7 S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd Passive Spray Sculpture Water Feature Families Recreation Outdoor 2 Half Court One Full Court 7-Adult Sports Basketball Basketball Restrooms Restroom/ Restroom/ Families Concession Concession Outdoor 2 Adult Lighted Various Sized Families Sports Soccer Fields Lighted Soccer Fields Outdoor 2 Adult Baseball 2 Youth Baseball Ages 7-12, Sports Fields Fields Families Family Picnic Group Picnic Area Picnic/BBQ Area Families Area Speciality Shuffleboard/Horse None Facility shoe *Community None Families Center *Lighted Tennis None Families Courts *Pond Feature None Families *Stream None Families *Amphitheater None Families * Bridge/Waterfall None Families Passive Walking Path Walking Path Families Recreation Optional Exercise Stations 7-Adult Speciality Skate Park Families Facility *As outlined in the above chart, many of the amenities provided for in the concept adopted in 1993 are also provided for in the recently adopted park concept. Those that were not included in the 2001 concept have been relocated to other sites, such as the amphitheater, pond, stream and bridge at the Civic Center Campus facility. The lighted tennis courts which were proposed in the 1993 concept were removed from the 2001 concept due to the La Quinta High School tennis courts located across the street from the park site. The Community Services Commission, upon their review of the 2001 park concept, recommended that the City work in conjunction with Desert Sands Unified School District to provide lighting for the high school tennis courts to increase the availability of use. This would also avoid duplication of 3 6u S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd ' facilities in the same area. When the Master Plan of the La Quinta Park was first considered, there were very few public facilities located in the City. Since 1993, several public facilities have been built, including the Boys and Girls Club, the City of La Quinta child care facility and Community Center, the La Quinta High School, La Quinta Middle School and the La Quinta Senior Center. These facilities are used by the City when needed to provide community events. Therefore, the Community Services Commission recommended that a Community Center not be located on the La Quinta Park site. Attachment 9 provides a break down by use areas of both the 1993 and 2001 park concept to illustrate the amount of space allocated for uses at the park. In the 1993 concept, approximately 36% of the park site was allocated to adult baseball with soccer overlays. In the 2001 concept, approximately 14% of the park site is dedicated to baseball and 31 % can be used for soccer, for a total of approximately 45% of the park site for youth sports. This represents a 9% increase in open turf area in the 2001 concept over the 1993 concept. As presented in the 1993 park site concept, two lighted adult sized soccer fields and two lighted adult size baseball fields were proposed. Sports field lights were proposed in the original concept. Due to the concept stage of the 1993 design, specific details regarding the light poles, number of fixtures and estimated light readings were not completed. However, if the final drawings had been completed on the 1993 concept, additional light poles and fixtures may have been required. The number of poles needed to cover the larger area of the 2001 concept is increased over the number of poles represented on the 1993 concept due to advanced planning stages of the 2001 concept. According to Musco, the technology has improved tremendously in the past years and the directing of light has improved as well. The number of poles and fixtures have increased in part due to the improvement of technology and therefore better focusing of light, which in turn has reduced the effect of light upon neighboring residences. Correspondence regarding the number of fixtures and height of the poles is explained by Musco in Attachment 10. As identified in both the definitions provided by the City's General Plan and the La Quinta Parks and Recreation Master Plan, the amenities provided in the 2001 park design meet the criteria allowed in both reference documents. Lighting: The proposed lighting system for the sports fields is the Musco TLC (Total Light Control) System. This is the latest technology offered by Musco. The technology is designed to reduce spill and glare from the lights onto neighboring residential areas. Glare is defined as the discomfort to the eye by a light source. Spill is defined as the amount of light that is released by a light source into the area surrounding the field. The location and number of poles placed at the park site as well as how many fixtures are on each pole is calculated by the Musco Electrical Engineers. The goal is to reduce 3 6 i6 S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd the number of poles and fixtures on the fields while at the same time maintaining adequate light for field use and reduce glare and spill. The height of the poles is determined by the size of the area needing to be lit. For larger areas, tall poles are needed, in order to aim the light onto the area instead of "shooting" the light across the area to be lit. This information has been presented by the Musco representative at both the Planning Commission and the Public Hearing held on November 6, 2001. Basically, the higher the pole, the less spill and glare to the surrounding areas, thereby mitigating the lighting impact upon surrounding areas. On the current park site design, there are a total of 28 sports field light poles located on the park site as provided in Attachment 11. The following chart will further describe the pole heights and fixtures on each pole: Quantity & Pole Height Number of Fixtures on Each Pole 2 40Feet 4 & 7 5 50 Feet 3, 3, 3 & 5 6 60 Feet 8, 4, 4, 7, 5 & 13 8 70 Feet 14, 6, 6, 6, 11, 10, 9 & 9 9 80 Feet 7, 15, 12, 6, 14, 13, 61 5, 6 & 5 The initial light readings as provided by Musco reflect the footcandles that will be provided when the lights are first activated. After approximately 100 hours, the intensity is reduced by 20% and maintains that intensity for approximately 1400 hours of use, as provided in Attachment 10. Light on the field and surrounding areas is measured in footcandles. As a common reference, a full moon on a clear, wind -free night is approximately one footcandle. An average street light is approximately two footcandles. Environmental conditions, such as dust and air -borne particulates, can reduce the amount of light visible to the naked eye. The footcandles referenced in Attachment 11 are the initial light readings before reduction in intensity and before the fine tune adjustments are done to the fixtures. The fine tune adjustments can only be done once the lights are installed and activated. The design of the proposed light fixture is one that provides a visor above the light bulb. Once the lights are installed and activated, the electrical engineer will be able to fine tune the lights to reduce the light readings on areas outside the field area. Musco is unable to provide estimates as to the footcandle readings along the property lines once the fine tuning is done. Musco does state that the readings could be reduced once the fine tuning is complete. The current design for the park site shows the sports field photometric readings along the northern fence at the highest reading of 2.73 along the residential area, and 2.90 3 (� S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd L u'i along the retention basin located at the northeast corner of the park site. Once the lights de -intensify, these readings will be approximately 2.19 and 2.32 respectively. These readings are without the fine tune aiming that takes place once the lights are activated. The highest initial reading along the eastern fence is 2.10. After the initial 100 hour burn -off, the reading could be reduced to 1.68. Again, this is before the fine tuning is completed. The light poles are typically a stainless steel material. In order to blend into the surrounding environment, the poles will be powder coated in a matte beige color. As provided in Attachment 12, the International Dark -sky Association has endorsed the Musco TLC System as being acceptable in providing sports field lighting while at the same time preserving the night sky. The Musco TLC system is being proposed for the La Quinta Park site. Provided as Attachment 13 is correspondence from the Executive Director of the International Dark -sky Association, Mr. David Crawford, referencing the Musco TLC System as installed at a large sports complex in Tucson, Arizona. The La Quinta Park concept has been designed to provide a large level playing area that can be used for soccer practice and games. The fields as outlined on the conceptual plans are merely for planning light locations. AYSO (American Youth Soccer Organization) will outline the fields as needed, based upon participation in the league. The fields are outlined in chalk as compared to some facilities in other communities in which the soccer fields are outlined by "burning" the lines into the field. By lining the fields with chalk, the fields are not solely designated soccer fields but can be used for numerous other functions. Currently, AYSO has reported that the coaches and referees are parent volunteers. In order to accommodate the adult work schedules (coaches, referees and parents of participants), currently, practices start at 5:00 and end no later than 9:00 p.m. Monday through Friday. Currently, games are played on Saturday mornings and afternoons. Typically, teams in the U6 and U8 categories (Under 6 and Under 8 years of age) have one night of practice for the week, as provided in Attachment 14. Therefore, one player may be on the field for one hour, one time a week for practice. The U 10, U 12 and U 14 teams practice twice a week. Games are held on Friday nights and Saturday morning/afternoon. As proposed by AYSO, in Attachment 14, the organization plans to use both the La Quinta Park and the La Quinta Sports Complex for practices and games, per the proposed schedule. All age groups will be scheduled for both the La Quinta Park and the La Quinta Sports Complex facilities. Currently, there are 12 various sized soccer fields provided at the La Quinta Sports Complex. The sizes range from 90 X 45 feet to 270 X 135 feet. The field sizes are adjusted to accommodate the age groups enrolled in the program. AYSO also uses the fields at Adams School and the Coachella Valley Recreation and Park District's (District) Frances Hack La Quinta Community Park facility when they are available. The Adams school site does not have lights or restrooms available and the District's facility is not often available for practice. It is anticipated that the lights would be used for soccer at the La Quinta park approximately 20 hours a week. S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd There are 952 children participating in La Quinta AYSO this season. The residency of the La Quinta AYSO organization is comprised of approximately 74% (696 children) La Quinta residents, 17% (166 children) Indio residents, 4% (33 children) Bermuda Dunes, 3%( 27 children) Palm Desert and the remaining 2% are from Cathedral City, Coachella, Indian Wells, and Thermal. In comparison, the Palm Desert youth soccer organization has approximately 900 children and is comprised of 50% (450 children) Palm Desert residents, 15 % (140 children) La Quinta residents and the remaining children are from Cathedral City, Coachella, Indian Wells, Bermuda Dunes, and Palm Springs. The Palm Desert/La Quinta Football League has 160 players and 75 of those children are La Quinta residents. The Palm Desert/La Quinta Football League has been limited to participants due to the lack of playing fields. Currently, football shares field space with soccer. According to the 2000 Census report for the City of La Quinta, there are 3,979 children between the ages of 5 and 14 in the City of La Quinta. This age group comprises 17% of the population of La Quinta. Of the 3,979 children in La Quinta between the ages of 5 and 14, a total of 911 of those children play organized soccer or football, which is 23 % of the ages 5 to 14. The La Quinta Sports and Youth Association reports that approximately the percentage of players. Currently, the La Quinta Sports and Youth Association (baseball) anticipates using the La Quinta Park facility for the 7-8 year old practices. Their practices are also one team for one hour a week. It is anticipated that games will be played at the La Quinta Sports Complex. Due to the season in which baseball is played, lights are not needed as long as soccer. The soccer season begins in September and ends in February. Baseball season begins in March and ends in July. It is anticipated that the Palm Desert/La Quinta Football league will continue to use the La Quinta Sports Complex during the months of September through December. The City of La Quinta will also use the facility for various activities such as the 2-on-2 Adult Volleyball Tournaments, possible adult touch football leagues, possible adult grass volleyball leagues as well as the annual Easter Egg Hunt, Tiny Tot Olympics and various other community activities. Sound System: The use of the sound system at the La Quinta Park has been raised by the residents. It has been recommended that the sports organizations provide the sound system they will need instead of the City providing such a system. Currently, the City limits the use of the sound system at the Sports Complex twice a season, and only during the daylight hours. 3'7 1 Ij,9 S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd Parking and Traffic: The current park concept provides 221 regular parking stalls and 8 handicapped stalls. The calculation used to arrive at the needed parking stalls is provided as Attachment 15. It is anticipated that additional parking is available at the La Quinta High School parking lot, should the need ever exist. As a component of the park improvements, Adams Street will be widened to its ultimate width of four lanes with a designated left turn lane onto Westward Ho Drive. Westward Ho Drive will be improved from east of the private residence on the eastern boundary of the park site to the corner of Adams Street. It is anticipated that traffic generated by the park usage will be significant; however, it is proposed that the Public Works Department will monitor traffic movement associated with the first days of organized play for baseball and soccer. Traffic control measures will be established and traffic control personnel could be utilized should the need arise. In the Development Impact Study adopted in August 1999, a traffic signal was identified for the corner of Westward Ho Drive and Adams Street, as provided in Attachment 16. According to the Public Works Department, a warrant study will be conducted to determine the placement of the traffic signal at that location. At the Pub.lic Hearings held on November 6 and December 4, several issues were raised regarding the park design. These issues are presented for the City Council's consideration at this time. Park Location: The residents surrounding the La Quinta Park site have requested that the park be relocated to another area of the City. Currently, the City does not own a parcel of land designated as park and/ or open space to accommodate the needs of the community. The current location was purchased and zoned park land in 1990 for this specific use. The City's General Plan and Parks and Recreation Master Plan definitions have been met with the design of the park, including the location of the park adjacent to residential areas. Lighting: The City has selected the most technologically advanced lighting system to be used at the park site. The number of poles and fixtures have been kept to a minimum while at the same time providing adequate light for safety of use. In addition, it is proposed that the northern most three fields will not be lit on Saturday and Sunday evenings. The light poles will be powder coated in a matte beige tone to blend into the environment. Parking and Traffic: It is proposed that the La Quinta Park will not have organized sporting events on Friday evenings in which La Quinta High School is hosting a "home" football game. This will reduce the amount of traffic to the site during football J S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd i (� t ,ll games. There are approximately 6 home games per season, from September to November. The City Council has also directed staff to coordinate a Joint Use Agreement with Desert Sands Unified School District regarding the use of the High School parking lot for overflow parking as needed by La Quinta Park users. This will be presented for City Council consideration at a future date. The option of adding additional parking spaces at the La Quinta Park was discussed at the November 6, 2001 Public Hearing by the City Council. The Consultant has provided a basic design for consideration, (Attachment 17) one which adds an additional 126 regular spaces to the existing 221 stalls and 6 additional handicap sites to the existing 8 handicap stalls, for a total of 347 regular and 14 handicap parking stalls. By rearranging the park concept to accommodate additional parking, the layout of the park will be altered. The grading plan for the altered design will need to be produced, as well as the engineering of the lighting system for the park design. As provided in Attachment 18, specifically section 11 of this attachment, redesigning the park concept will delay the project approximately 6 weeks. This is an estimate, as once the grading plan is approved, Musco can then redesign the lighting system. The design and construction cost of this alteration to the project would increase the budget of the project by $50,000. As stated in Attachment 18, the construction drawings are 82% complete and as of this time, work has been halted awaiting direction from the City regarding the final design of the park. In regards to the additional parking stalls, a new photometric study will need to be conducted to study the effect of the cumulative lighting of the additional parking lot lights. This can be produced once the final design of the parking lot is complete. An issue that was discussed during the November 6 Public Hearing was the possible need for an additional bathroom stall in each of the men's and women's restrooms at the La Quinta Park. Attachment 14 provides the additional design and construction costs associated with adding the stalls, which is $23,700. The inclusion of the design of the additional stalls will delay the project by the estimated 6 weeks. This could be completed during the same time as any design changes to the park such as the grading plan, sports field lighting plan and the parking lot photometric study. At the November 6, 2001 Public Hearing, the City Council recommended that meetings in which the Facility Use Policies could be reviewed, as well as any park issues the community may have at that time. The Community Services Commission, at their December 10, 2001 meeting, agreed to host an annual public meeting in which the City's Facility Use policies are reviewed and public comment solicited regarding organized park use. The City currently regulates the use of Fritz Burns Park and the Sports Complex for private parties and organized sports. It is anticipated that the La Quinta Park will fall under the same Facility Use policy. The Commission also 3 suggested that the public be made aware of the opportunity to address the S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd Commission at any time during the year regarding park issues. Staff will coordinate this public outreach effort. AYSO has offered to invite a spokesperson from the residents surrounding the La Quinta Park to their board meetings to discuss any park use issues that may arise. The purpose of the meeting is to develop a working plan to be presented to City staff to resolve any issues that may arise from the park use. Project Budget: The La Quinta Park project has an allocated construction budget of $2,500,000. The estimated probable costs for the current park concept, including the skate park and the 10% contingency amount is $3,283,327.30, as provided in Attachment 19. This amount does not reflect the necessary infrastructure improvements such as the road widening in front the residence east of the park site on Westward Ho or the sewer line installation. The additional costs associated with these two improvements is estimated at $23,865 for the road widening and $14,730 for the sewer line, for a total of $.38,595 in addition to the current estimate of $3,283,327.30. The total amount needed to construct the park site in one phase as currently designed is $3,325,781.30. Should the additional parking stalls and/or restroom stalls be added, the additional costs would be added to the current estimated amount. The park project has a deficit budget amount of $825,781.30 if constructed as currently designed. If both the parking lot and restroom stalls were added to the park design, an additional $73,650 would be added to the $825,781.30 plus approximately $250,000 for administration/testing/materials for a total of $1,149,431 needed to design and construct the entire park in one phase. At the February 6, 2001 City Council meeting, the City Council approved the park amenities to be included in Phase I of the La Quinta Park design and authorized the finalization of the park master plan and directed staff to negotiate a Professional Services Agreement with Purkiss-Rose-RSI for Plans, Specifications and Engineer's Estimates. During the discussion, the budget for the park site included $2,000,000 from the Park Development Impact Fee as well as from the Quimby fund, and $500,000 from Proposition 12, specifically the Youth Soccer/Baseball section of Proposition 12. Attachment 20 provides a list of amenities that were included in Phase I of the La Quinta Park site. The amenities selected for Phase I were based upon the need for infrastructure, and hardscape, as well as dust control within the budget confines. In June 2001, the City received notification that the per -capita grant amounts allocated to the City through Proposition 12 total $232,046. As of this date, those funds have not been allocated to a specific project. The City Council may wish to consider allocating the Proposition 12 per capita funds to the La Quinta park project which will allow several additional amenities such as the tot lot, landscaping and benches to be included in Phase I of the park construction. 375 u12 S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd Staff is seeking City Council direction as to the final design of the La Quinta Park. Several issues have been raised that affect the design of the park. Once these issues have been addressed, the Consultant will be able to finalize the park design and complete the working drawings. Should the park design that was adopted by the City Council on February 6, 2001 be deemed appropriate by the City Council, or if minor design changes are made, such as additional stalls added to the restroom, staff is seeking adoption of a resolution certifying the Environmental Assessment and approving the Capital Improvement Program Project 2000-694. Should the City Council direct staff to alter the park design to include additional parking and reconfigure the lighting system, this item will be brought back for City Council approval in approximately two to three months. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying Environmental Assessment 2001-438, subject to the Mitigation Program for CEQA Compliance; and Adopt a Resolution of the City Council approving Capital Improvement Project 2000-694, subject to the recommended conditions; or 2. Do not adopt Resolutions of the City Council Certifying Environmental Assessment 2001-438 and approving Capital Improvement Project 2001-694; or 3. Provide staff with alternative direction. eclolly sypmitted, DoMe HorvifzoConmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments 1. Public Hearing Staff Report from November 6, 2001 2. Minutes from the November 6 Public Hearing 3 7 u 1 S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd 3. Public Comment from November 28, 2001 Meeting 4. General Plan Park Definitions 5. Neighborhood Park Standards 6. Community Park Standards 7. 1993 Park Concept 8. 2001 Park Concept 9. Park Use Overlay 10. Written Correspondence From Musco 11. Lighting Plan for the La Quinta Park 12. International Dark -Sky Association Information (IDA) 13. Written Correspondence from IDA 14. Estimated Practice Schedule from AYSO 15. Parking Estimates from Purkiss-Rose-RSI 16. Future Traffic Signals 17. Park Concept with Expanded Parking 18. Design and Construction Estimates 19. Opinion of Probable Construction Costs 20. Amenities List from the February 6, 2001 Staff Report t., S:\Community Services\CCReports\CC.174.Public Hearing Continuance.wpd 0 .14 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-438 PREPARED FOR CAPITAL IMPROVEMENT PROJECT 2001- 694, THE LA QUINTA COMMUNITY PARK ENVIRONMENTAL ASSESSMENT 2001-438 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of November, 2001, 4th day of December, 2001 and 18th day of December, 2001, hold duly noticed Public Hearings to consider Environmental Assessment 2001-438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive, more particularly described as follows: APN : 604-061-006 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of October, 2001 hold a duly noticed Public Hearing to consider Environmental Assessment 2001-438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive; and WHEREAS, said Environmental Assessment has complied with the requirements of "The California Environmental Quality Act and the Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2001-438) and has determined that although the proposed Capital Improvement Project 2001-694 could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the conditions of approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and! WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certifying said Environmental Assessment: 1 . The proposed Capital Improvement Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 373 2001-438. 615 S:\Community Services\CIPEA438Park. wpd Resolution 2001- Environmental Assessment 2001-438 Capital Improvement Project 2001-694 December 18, 2001 2. The proposed Capital Improvement Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed Capital Improvement Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed Capital Improvement Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. 6. The proposed Capital Improvement Project will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 8. The City Council has considered the Environmental Assessment 2001-438 and the Environmental Assessment reflects the independent judgement of the City. 9. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 3 P7 S:\Community Services\CIPEA438Park. wpd Resolution 2001- Environmental Assessment 2001-438 Capital Improvement Project 2001-694 December 18, 2001 1 . That the above recitations are true and correct and constitutes the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2001-438 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum attached hereto and on file in the Community Development Department. 3. That Environmental Assessment 2001-438 reflects the independent judgement of the City. 4. That the City Council hereby adopts the attached Mitigation Monitoring Plan. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of December, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 330 e 17 S:\Community Services\CIPEA438Park. wpd Environmental Checklist Form 1. Project Title: Capital Improvement Project 2000-694 La Quinta Community Park 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Christine di lorio, 760-777-7125 4. Project Location: Northeast Corner of Adams Street and Westward Ho Drive 5. Project Sponsor's Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 6. General Plan Designation: Park Facilities 7. Zoning: Parks and Recreation 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Construction of park facilities on an 18.07 acre parcel located at the northeastern corner of Adams Street and Westward Ho Drive. Facilities will include a concession stand building with office space, restrooms, a tot lot, basketball court, a skate park, two baseball fields and various soccer fields. The basketball court, skate park, baseball and soccer fields are proposed to be lighted for night play. The site is currently vacant desert lands. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Low density residential, single family residential units South: Major public facilities, La Quinta High School West: Adams Street, Low density residential beyond East: Low density residential, single family residential units 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Not applicable G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 1 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. 0 vI S' ature Date it G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 0-11 f=l FEW 2 Evaluation of Environmental Impacts: 1. A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2. All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is. required. 4. "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8. The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance 3801 r r , G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 3 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: I. AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials including Musco Lighting Preliminary Information Package) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X X X rN KI Gi X 8 �t L41 am G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd IV. V. d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, Exhibit 5-1) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 5-2 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 5-2 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Master Environmental Assessment, p. 5-2 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (General Plan EIR, p. 4-77 ff.) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? ("Phase II Archaeological Investigations at Westward Ho Park," Archaeology Advisory Group, August 2000) X X X X X X X X G1_ 94 O1 G:\WPDOCS\Env Asses\CIP694Ck1stEA438.wpd VI. VII. c) Disturb or destroy a unique paleontological resource or site? (Lakebed Delineation Map) d) Disturb any human remains, including those interred outside of formal cemeteries? (General Plan EIR, p. 4-77 ff.) GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? (General Plan EIR, page 4-30 ff.) iii) Seismic -related ground failure, including liquefaction? (General Plan EIR, page 4-30 ff.) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan EIR, page 4-30 ff.) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan EIR, page 4-30 ff.) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, page 4-30 ff.) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) X X X X X X X X X X X X X G:\WPDOCS\Env Asses\CIP694Ck1stEA438.wpd C. d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment p. 6-11) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (General Plan EIR, page 4-30 ff.) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR, page 4-30 ff.) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR, page 4-30 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) X X X X X X X C� G:\WPDOCS\Env Asses\CIP694Ck1stEA438.wpd 7 ' IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Specific Plan Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? ("City of La Quinta. Community Park Noise Study," Urban Crossroads, August, 2001) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? ("City of La Quinta Community Park Noise Study," Urban Crossroads, August, 2001) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? ("City of La Quinta. Community Park Noise Study," Urban Crossroads, August, 2001) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd X X KI 1<t X X 91 X X 91 XII. POPULATION AND HOUSING: Would the project: F.41 i F a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, page 4-126 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, page 4-126 ff.) 1N X X X X X X X X X X G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 9 ses c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (General Plan EIR, page 4-126 ff.) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Application Materials) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, pg 4-24 ) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4-20) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-20) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? 91 X X X X X X X FN spa G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 10 c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII EARLIER ANALYSIS. P. ro Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis were used in this review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. General Plan, City of La Quinta, 1992. City of La Quinta Municipal Code Phase II Archaeological Investigations at Westward Ho Park, Archaeological Advisory Group, August 2000. City of La Quinta Community Park Noise Study, Urban Crossroads, August 2001. Preliminary Hydrology Study, Huitt-Zollars, October 2001 Musco Lighting, LLC, Preliminary Information Package - Section A, Light Structure System �8 G:\WPDOCS\Env Asses\CIP694CkIstEA438.wpd 11 Addendum for Environmental Assessment 2001-438 I. c) & d) The proposed project is designated in the General Plan for a park facility. Such a park facility is proposed. The proposed park will include lighting for three purposes: 1. Parking lot lighting to meet City standards to illuminate the parking lot adjacent to Westward Ho Drive. This lighting will not generate any light off -site, and will not create substantial light. No significant impact is expected. 2. Lighting along the perimeter walkway in the form of bollards, which will be louvered to direct lighting downward. This lighting will not generate light off -site, and no significant impact is expected. 3. Lighting for the basketball, baseball and soccer fields, as well as lighting for the skate park. This lighting will be placed on steel poles ranging in height from 40 to 80 feet, with multiple light sources on each pole, ranging from 4 to 15 light sources. The lighting analysis performed for the proposed park demonstrates that the light generated by this type of lighting will create light levels at the surrounding properties of 2.9 foot candles upon installation'. This analysis included the potential cumulative impacts associated with lighting at the La Quinta High School, which did not contribute any readable light level at the residential properties on the northern boundary. This represents a potentially significant impact without mitigation. The sports lighting poles will range in height from 40 to 80 feet and are made of steel. The steel structure of the poles could result on a visual impact on the vistas to the south. A mitigation measure has been added to require the painting of the poles in a buff matte color, to ensure that the potential visual impact is reduced to a less than significant level. Parks are exempt from the City's lighting standard, which requires that no light spill onto adjacent properties. The following discussion addresses the potential impacts associated with the ball field lighting located along the northern property line, adjacent to single family residential lots at this location. Although exempt from the standard, however, the lighting at the park still represents a potentially significant environmental impact on neighboring residents specifically along the northern property line. In order to assess the potential impact, analysis Musco Sports Lighting, Lighting Plan, 8/17/01. 3,9- U 4U G:\WPDOCS\Env Asses\CIP694EA438.wpd 1 2 3 was conducted regarding the lighting levels, the available data and the potential mitigation measures which the City may consider in evaluating the proposed project. The lighting levels represented on the lighting plan show the level of light which will occur at the adjacent property line at installation of the light fixtures. After 80 to 100 hours, the lighting level will lessen by 20%, because the bulbs lose intensity2. This lowering in intensity will reduce the light levels at the northern property line to 0.048 to 2.32 footcandles, depending on the location. (As a comparison, test were completed of light levels under street lights on Westward Ho Drive or Adams Street and resulted in a range of illumination from 2 to 4 footcandles.) Light fixtures will be shielded to limit the potential glare, and shielding will be adjusted after installation to reflect conditions on the site. The proposed park facilities will be used Monday through Sunday. It is estimated that the sports fields will be utilized 325 days per year. Night practices and games are usually on week nights and Saturday, while the Sunday usage is generally during the daylight hours. City policy restricts lighting to no later than 10 p.m.3. Lighting levels will therefore range from 0.048 to 2.32 footcandles from dusk to 10 p.m., Monday through Saturday. The level of activity, and the number of fields being used, will vary based on the organization. In order to further mitigate the potential impacts, the following measures shall be implemented. 1. All field lighting fixtures shall be on individual on/off and City operated timer controls. 2. Fields shall be lit only if in use. Lighting on fields which are not in use shall remain off. The City will inform all persons and organizations which reserve the fields that this measure is in place, and shall establish policies and penalties for persons or organizations which violate this measure. 3. All sports field lighting shall be set on automatic timer to turn off at 10 p.m., if not manually turned off prior to that time. 4. No lighting shall be permitted for the northernmost three fields on Saturday and Sundays. 5. From August through February, when soccer games and practices occur after dusk, all other soccer fields shall be utilized before the northernmost three fields are lit. Only if the other nine fields are occupied will the lighting be turned on at the northernmost three fields. Musco Lighting, Preliminary Information Package - Section A, Light Structure System. Letter from Dodie Horvitz, Community Services Director, July 11, 2001. 333 ^30 G:\WPDOCS\Env Asses\CIP694EA438.wpd 2 6. All sports park light poles shall be painted a neutral, matte color. 7. Upon installation of the light fixtures fine tuning of light shields will reduce light spills at the northern property line. These standards will mitigate the potential impacts of light and glare to a less than significant level. Ill. c) The Coachella Valley is a non -attainment area for PM 10 (particulate matter of 10 microns or smaller). The construction of the proposed project has the potential to generate dust, which could contribute to the PM 10 problem in the area. In order to control PM 10, the City has imposed standards and requirements on development to control dust. These impacts can be mitigated by the mitigation measures below: 1. No earth moving activity shall be undertaken without the review and approval of a PM 10 Management Plan. 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 3. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 4. Construction personnel shall be informed of ride sharing and transit opportunities. 5. Cut and fill quantities will be balanced on site. 6. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Pad sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 394 G:\WPDOCS\Env Asses\CIP694EA438.wpd 3 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 1 1. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. 13. Bicycle racks and/or other mandated alternative transportation provisions shall be included in project design, in conformance with City ordinances in effect at the time of development. With the implementation of these mitigation measures, the impacts to air quality from buildout of the park will not be significant. IV. a) The park site has been impacted by construction on adjacent properties, and has been previously graded. Further, the site is isolated by surrounding development. The park occurs within the mitigation fee area for the Coachella Valley Fringe -toed Lizard Habitat Conservation Plan (HCP). The City shall pay the required fees for purchase of off -site habitat, as required in the HCP. This will reduce impacts to the species to a less than significant level. V. b) A cultural resource survey and resource recovery were conducted for the subject property'. The field work consisted of 32 backhoe trenches and 12 test units. Five recorded sites which had been identified were tested, and considerable material recovered. The study concluded that the resource recovery effort, and the monitoring undertaken during grading of the property, had mitigated potential impacts to cultural resources to a less than significant level. VI. a) i) & ii) The proposed park lies in a Zone IV groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. The site is not subject to liquefaction'. Structures on the site, including the bathrooms, offices and lighting standards, will be required to meet the City's standards for construction, which include Uniform Building Code requirements for seismic zones. The City Engineer will require the preparation 4 "Phase II Archaeological Investigations at Westward Ho Park," Archaeology Advisory Group, August 2000. s 39J "Final Environmental Impact Report, City of La Quinta General Plan," 1992. G:\WPDOCS\Env Asses\CIP694EA438.wpd 4 of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground failure are reduced to a less than significant level. VI. b) The subject property is subject to soil erosion due to wind. The City will implement requirements for a PM 10 management plan, which will control this hazard (please see Air Quality, above). The soils on the property will also be examined through an on -site soil analysis required prior to issuance of grading permits. These requirements will reduce potential impacts to a less than significant level. Vlll. c)-e) The City requires that all construction projects retain the 100 year 24 hour storm on -site. This will control the amount of runoff which exits the site during a storm. The proposed grading plan for the site includes the use of the northeastern -most soccer field as a retention basin. The hydrology study prepared for the site indicates that soils are adequate to support percolation, and that the retention plan will be effective 6. The park's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. The creation of areas which are mostly sod will encourage percolation of water into the soil. The design of the park includes depressions where the fields are located, to assure adequate detention of storm water. This will ensure that impacts to the City's flood control system are reduced to a less than significant level. XI. a) & c) A noise analysis was prepared for the proposed park project'. The study found that the existing noise environment at the northern property line ranges from 52.2 to 63.9 dBA Leq, and that construction and operation of the park will increase noise levels by about 2.1 dBA Leq. Short term louder noise levels will occur during games and practices at the park, but these will generally be during the less sensitive daytime hours, for short periods of time. The proposed park will also include a public address system, which is to be utilized twice every year, for the opening and closing of the season. The study found that the noise levels at the park are likely to be overshadowed by the noise emanating from traffic movements on Adams Street. 6 Short term impacts will also occur during construction of the facilities at the park. In order to mitigate construction impacts, the following mitigation measures are to be implemented: "100 Year Hydrology & Hydraulic Report for La Quinta Community Park," Huitt-Zollars, October 2001. f-• "City of La Quinta Community Park Noise Study," Urban Crossroads, August, 2001. G:\WPDOCS\Env Asses\CIP694FA438.wpd 5 1. All construction vehicles or equipment, fixed or mobile, shall be equipped with properly operating and maintained mufflers. 2. Construction activities shall comply with the City of La Quinta Municipal Code standards for construction times (Section 6.08.050). 3. All vehicle and equipment storage, stockpiling and other similar activities on the site shall be located along the Westward Ho Drive frontage, as far away from the existing residential units as possible. The study also recommends operational mitigation measures, as follows: 1. The park should be open only from the hours of 6 a.m. to 10 p.m. 2. All other soccer fields shall be utilized before the northernmost three fields are used. 3. Use of the public address system shall be limited to two times per year, during daylight hours only. XV.a) The use of the park will generate traffic, particularly from families coming to sports practices or games. This traffic will be sporadic, and concentrated during specific time periods. During much of the day, very little traffic will enter or leave the site. In order to determine the worse case scenario for traffic generation, the highest generation factor was used (Saturday) to calculate traffic at the site. As a result park can be expected to generate up to 226 trips per days on busy days. This will be divided between 113 entering and 113 exiting, in short time periods when practices and games occur. Traffic levels on Westward Ho Drive are currently light, and are concentrated on activity at the High School. The activities at the High School should not conflict with activities at the park, insofar as organized sports occur during school off -hours. Potential hazards associated with the concentrated activities at the park are not expected to be significant, however, the following mitigation measure shall be implemented to ensure that traffic conflicts do not occur. 1. The Public Works Department shall monitor the traffic movements associated with the first days of organized play for baseball and soccer associations. Should hazardous conditions occur, the Department shall establish procedures and standards for traffic control at the site, and require the sports associations to provide traffic control personnel at the beginning and end of practice and/or game sessions, to ensure that safe ingress and egress occurs at the park. 397 8 Institute of Transportation Engineers, "Trip Generation" 6th Edition. For land use category "County Park (412)" per acre on a Saturday. G:\WPDOCS\Env Asses\CIP694EA438.wpd 6 2. No sporting events shall occur after 5:00 p.m. on days when the La Quinta High School has a scheduled home football game. XVll.a) The proposed project will not degrade habitat, or significantly impact cultural resources. The potential impacts to biological resources, limited to Coachella Valley Fringe -toed Lizard, will be mitigated by the payment of fees, as required in the Habitat Conservation Plan. The impacts to cultural resources have been addressed through the field testing and excavation previously undertaken. XVll.b) The proposed project does not have the potential to achieve short term goals to the detriment of long term objectives. The land is planned for park facilities in the General Plan, and has been so for some time. The City had envisioned this site as a park, and is now implementing its plans. XVII. c) The proposed park's impacts have been mitigated. Analysis of the lighting for the park included the potential cumulative impacts of the high school stadium lighting, however, the lighting analysis demonstrated no light spillage along the northern property line. XVll.d) The potential impacts associated with lighting, noise and air quality, which could have a detrimental impact on human beings, have been mitigated to a less than significant level. G:\WPDOCS\Env Asses\CIP694EA438.wpd 7 O z J W C: a Ix N W N Q 0 N N 0 m O +• V O r. z 0 v 0 V W M a ('7 O 0 N V 0 'O a 4-0 0 N O a E 4-1 U N N V 0 n. LU H 0 J cc a Q 00 M r- 0 N W Q W z 0 W Q C7 1= W F- H z O H U W z V Z cc CD cc a CD O z 2 O E- CD F_- cn U W H +O+ ~ c LZU ui J CL O W oc +r U z (" . O Q � U O a LL d W Q � W Q W >- 00 z Q W J Y a U g Lu O = U U a 0 0 0 0 0 u0-. 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X C Q o v CL Q.0 � 3 0 CL ci M c 0 4 r H Q w cn U O 0 CL W Q C W } C,) co z Q W J Y a c) g u, C _ V Ci C O .O Q C W +, cC H O O C �. p) O G = LLL t0 y i a C7 `n ~ .� .E CL O O O +-' _ `y LL Q OO cn Z LLJ -i cca U Z Z 00 0 c E LU OC U E E ma O O 1 U a O c > 'C m 70O (� O E t E f' C L -c H O O L y a� O Nc`C O, N o E W "' E (D a cc ms rn y Cn y 0 O Z C LU � ,c .0 - 'p C C +� r L- E = o y W O ff(a 0 0— E 403 1;40 a�� RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT PLANS FOR AN 18.07 ACRE COMMUNITY PARK SITE LOCATED AT THE NORTHEAST CORNER OF ADAMS STREET AND WESTWARD HO DRIVE CASE NO.: CAPITAL IMPROVEMENT PROJECT 2001-694 LA QUINTA COMMUNITY PARK WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of November, 2001, 4th day of December, and the 18th day of December, 2001, held duly noticed Public Hearings to consider Environmental Assessment 2001- 438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive, more particularly described as follows: APN: 604-061-006 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of October, 2001 hold a duly noticed Public Hearing to consider Environmental Assessment 2001-438 for Capital Improvement Project 2001-694, located at the northeast corner of Adams Street and Westward Ho Drive; and WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2001-438) and has determined that although the proposed Capital Improvement Project 2001-694 could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the Conditions of Approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and! WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certifying said Capital Improvement Project: 1. The project, as amended, is consistent with the General Plan Park and Recreation Element because it provides reasonable accessibility for residents within its service area. 2. The project has been designed to be consistent with the Zoning Code in that it 4 �} complies with development standards for setbacks, landscaping, and parking standards including lighting. GAWPDOCS\CCReso-COA\CIP703Park.wpd City Council Resolution 2001- Capital Improvement Project 2000-694 December 18, 2001 3. Processing and approval of this project is in compliance with the requirements of the California Quality Act in that a Mitigated Negative Declaration has been prepared. 4. The architectural design of the concession stand is appropriate for the site and compatible with the surrounding environment. 5. The site design provides an interior circulation with pedestrian and bicycle access, pedestrian amenities and is compatible with surrounding development and quality of design prevalent in the City. 6. The landscaping design allows for extensive play fields and recreation areas for the surrounding community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Capital Improvement Project 2000- 694. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18th day of December, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor r City of La Quinta, California;-� 5 rj40 r. G:\WPDOCS\CCReso-COMCIP703Park.wpd City Council Resolution 2001- Capital Improvement Project 2000-694 December 18, 2001 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 40G G:\WPDOCS\CCReso-COMCIP703Park.wpd T0 1 Iry 4hf 4 XP QUM rA COUNCIL/RDA MEETING DATE: November 6, 2001 ITEM TITLE• Public Hearing to Certify Environmental Assessment 2001-438, and Review of the Development of an 18.07 Acre Community Park Site with Various Size Lighted Soccer Fields, Two Lighted Baseball Fields, Concession Stand, Restrooms, Tot Lot, Skate Park, Picnic Areas with Barbeques and Shade Structures RECOMMENDATION: ATTACHMENT 1 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council Certifying Environmental Assessment 2001- 438 subject to the Mitigation Program for CEQA Compliance; Adopt a Resolution of the City Council approving Capital Improvement Project 2001- 694, subject to the recommended conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Community Park property is located on the north side of Westward Ho Drive and the east side of Adams Street (Attachment 1). The Redevelopment Agency purchased the 18.66 acre site on June 1, 1990 for a community park. Project History: June 1, 1990: The City of La Quinta's Redevelopment Agency purchased 18.66 acres on the northeast corner of Adams Street and Avenue 46 (renamed Westward Ho Drive) for $933,000 for the purpose of developing a community park site. October 1992: Purkiss-Rose-RSI (consultant) presented a Design Development Report on Community Park North. The name Community Park North was given to this project for identification purposes only. 45 -I S:\Community Services\CCReports\CIP694CommPark. wpd December 1, 1992: The City Council conducted a study session to discuss the Community Park North (park site), at which time staff recommended the design presented by Purkiss Rose-RSI be processed through the Design Review Board and Planning Commission. The Design Review Board, at their December 2, 1992 meeting, recommended approval of the park site plan to the City Council. At the December 8, 1992 Planning Commission meeting, the park site plan was reviewed by the Commission and approved as submitted. January 19, 1993: The City Council accepted and approved the Design Development Report and Master Plan for the park site. Amenities approved in the park design included lighted ball fields, a community center, a walking path, tot lot and a water fall with a stream October 5, 1999: The City Council and Redevelopment Agency approved an agreement with the Coachella Valley Water District to locate a half acre well site on the northwest corner of the park site. January 18, 2000: At the City Council meeting, it was determined the Community Park North Master Plan should be updated to reflect the needs of the community. At this meeting, it was also determined the word "North" should be removed from the name of the park. Hence, the identification label for the park from this date forward is the Community Park. February 1, 2000: The City Council authorized staff to negotiate a Professional Services Agreement with Purkiss-Rose-RSI to update the current Community Park Master Plan. March 7, 2000: The City entered into a Professional Services Agreement with Purkiss- Rose-RSI to provide the Community Park Master Plan update. June 7, 2000: The first public meeting was held on June 7, 2000 in which all residents of La Quinta were mailed a notice regarding a public meeting to be held in order to obtain input regarding the amenities the community would like to see included at the park. Approximately 350 people attended this meeting held at the La Quinta High School Gymnasium. Several amenities were requested by the public including a skate park, dog park, soccer fields, baseball fields and walking path. July 2000: The City Council appropriated $2,000,000 from the Parks and Recreation portion of the Development Impact Fees in the 2000-01 Capital Improvement Program to develop the first phase of the Community Park. The City also received notification that the City had been awarded $500,000 from the youth soccer/baseball facilities segment of the Safe Neighborhoods and Parks Bond Act (Proposition 12). These funds can be used only for the design and construction of youth soccer/baseball facilities. 4 1 �")`� �4 'M SACommunity Services\CCReports\CIP694CommPark. wpd October 25, 2000: A second public meeting was held with approximately 300 people in attendance. Again, all La Quinta residents were sent a notice regarding this meeting. The amenities listed at the first meeting were repeated at the second meeting. A list of public desires and concerns from both public meetings was complied by Purkiss- Rose-RSI and is provided as Attachment 2. Concerns that were raised from residents adjacent to the park site include the affects the lights and noise from lighted soccer/baseball fields, and a request that the park site include amenities that meet the needs of several elements of the community. November 13, 2000: The Community Services Commission (Commission) reviewed the public meeting desires and concerns. From this Fist, the Commission provided a list of amenities the Commission would like to see at the Community Park. The minutes from the Commission's meeting are provided as Attachment 3. The Commission also recommended the following amenities be developed in addition to the Community Park site: the City to provide lights at the High School tennis courts instead of building additional courts and develop at least two pet parks: one near the Community Park and one near the Cove. December 11, 2000: From these recommendations, Steve Lang of Purkiss-Rose-RSI developed three concepts for the Commission's review. The Commission reviewed the concepts as presented by Mr. Lang. The concept accepted by the Commission is provided as Attachment 4. At the February 6, 2001 City Council meeting, the City Council provided direction to the Consultant to finalize the Community Park Master Plan with the essential elements and priority one amenities and directed staff to begin negotiations with Purkiss-Rose- RSI to provide Plans, Specifications and Engineer's Estimates. The essential elements required for the park site, independent of amenities include: street improvements on both Adams and Westward Ho, including an additional full traffic lane, shoulder, curb, gutter and sidewalk; off-street parking areas; and a restroom facility. These amenities are identified in the City's General Plan and the Parks and Recreation Master Plan. These documents are on file with the City Clerk's office. On June 5, 2001, the City Council considered an official name for the Community Park site. After some discussion, the official name for the park site was adopted as the "La Quinta Park." October 23, 2001: A public hearing was held by the Planning Commission on October 23, 2001. The Planning Commission certified the Environmental Assessment and approved Capital Improvement Project 2000-694 as provided in Attachment 5. The Planning Commission recommended one item for City Council consideration, that is the number 'of parking stalls provided at the park site. The park site has 221 regular parking stalls and 8 handicap stalls. It was recommended that a Joint Use Agreement 4 n U SACommunity Services\CCReports\CIP694CommPark.wpd be drawn between the City and Desert Sands Unified School District stipulating the use of the High School parking lot by park users. There are 337 regular parking stalls at the High School and 12 handicap stalls. Submitted as a mitigation measure for parking, section XV (2) has been presented, indicating that no sporting events shall occur after 5:00 p.m. when La Quinta High School has a scheduled home football game. Based upon calculations by the Consultant, using the maximum number of soccer fields multiplied by the maximum number of players, the maximum number of parking stalls needed by park users is 226. There are 229 parking stalls planned for the park site. Staggered scheduling of the planned activities at the park could minimize the need for additional parking at the school site across the street from the park. During baseball season, due to only two official fields existing at the park site, it is anticipated there will be adequate parking. By way of comparison, there are 159 parking spaces at the La Quinta Sports Complex. Staff has contacted High School Personnel regarding the use of the practice football field as parking during special events at the High School, to accommodate the overflow parking generated by these events. Currently, participants of High School special events park on the shoulder of Westward Ho along the undeveloped park site and on neighboring public streets. La Quinta High School staff reported that the practice football field is used for parking on a very limited basis, due to not wanting to impact the turf on the practice field. It was estimated by school personnel that there will be approximately 20 dates a year in which parking will have a severe impact to the area. It is anticipated that overflow High School parking will occur in the parking lot of the park. Project Proposal: General The site is 18.07 acres with the following proposed amenities: Various size lighted soccer fields Two lighted baseball fields Concession stand with restrooms Tot Lot with age appropriate play structures and swing set Picnic area with barbeques and shade structures Skate Park Walking path with exercise stations Site Design: Soccer and Baseball Fields: The park site plan is provided as Attachment 6. The site plan provides for conceptual soccer fields. The actual fields will be laid out according to need by the youth soccer There will be no permanent soccer goals on the ark site. All goals will 4 r organization.p g p r F be removed at the end of the day by the youth soccer organization. There are two 46 designated baseball fields that will have permanent backstops, dugouts, bullpens and.. ! bleachers. AMP S:\Community Services\CCReports\CIP694CommPark. wpd The lighting system for the sports fields will be the Musco TLC (Total Light Control) system. The TLC system allows for shields on each light fixture as well as the ability to adjust each light fixture individually. There will be 26 light poles with heights between 40 feet and 80 feet with fixtures from four to fifteen per pole, as provided in Attachment 6. The height of the poles is dictated by the amount of light needed on the field and to mitigate the spill and glare to the neighboring residents. As an example, the higher the pole, the more light with a better focused aim, thereby reducing spill from the light fixtures. The lighting system will be regulated by the Community Services Department via a computer controlled system. The youth sports organizations will submit a light schedule to the Community Services Department at the beginning of the sports season. City staff then sets the light schedule. The lights are scheduled to come on 30 minutes before dusk and are scheduled to turn off no later than 10:00 p.m. per LQMC Chapter 11.44.060 (t). There will be a manual override switch installed in the concession stand which will allow the user groups to turn off the lights should the lights not be needed as scheduled. There will be no manual switch accessible to the user groups to turn on the lights. Currently, AYSO (American Youth Soccer Organization) uses the La Quinta Sports Complex Monday through Friday 5:00-9:00 p.m. and Saturday 9:00 a.m. to 1:00 p.m. during the months of September through February. The Palm Desert/La Quinta Football League also uses the Sports Complex from September to December from 5:30-8:30 on Tuesdays and Thursdays. The LQSYA (La Quinta Sports and Youth Association) uses the La Quinta Sports Complex during the months of March to July, and during the hours of 5:00-10:00 p.m. Monday through Friday and 9:00 a.m. to 3:00 p.m. on Saturday. The City sponsored Adult Soccer League currently uses the La Quinta High School Baseball Practice field for games on Sundays from 9:00 a.m. to 3:00 p.m. The Adult Soccer League will use the regulation field at the La Quinta Park once it is completed. A mitigation measure as recommended by the Planning Commission regarding the light impact upon the surrounding neighbors has been added in section 1 (d)(3) in which no lighting shall be permitted for the northernmost three fields on Saturday and Sunday. This will eliminate night games on the northern fields on the weekends. There will be an amplified sound system at the facility. This is monitored by the Community Services Department. The user groups must apply to the Community Services Department for use of the sound system. The sound system at the La Quinta Sports Complex has been used in the past, only two days a year by LQSYA, for opening and closing day of the baseball season. The sound system has been used during daylight hours. 411 i". 4 9 S:\Community Services\CCReports\CIP694CommPark.wpd %. �W Tot Lot: The Tot Lot will be designed according to the current ASTM standards with age appropriate equipment and surfacing. This will include two play structures: one for ages 2-5 and one structure for 5-12 year -olds. The swings will also be designed for age appropriateness. The Tot Lot will meet current ADA standards. Basketball Court: There will be one regulation size concrete basketball court. Barbeque Area and Shade Structures: There will be a designated area for barbeques with a hot ash urn. There will also be picnic tables and a drinking fountain in the area. Skate Park: An area has been designated for a skate park to be located on the park site in the future, as funding becomes available. Walking Path with Exercise Stations: An eight -foot wide natural color concrete broom finish walking path is located around the perimeter of the park site. At various locations along the path there will be exercise stations with self guided directional signs. Bollard type lighting is proposed for the perimeter of the park site, along the walking path. The bollards will be 38 inches tall and emit a downward circular light pattern. Concession Stand and Restrooms: The concession stand is used by the sports groups during the same period of time as the field use. The sports groups are responsible for the cleanliness of the facility. The City of La Quinta contracts with a janitorial service to clean the concession stand and restrooms on a nightly basis. The concession stand meets all Riverside County Health Department regulations and an annual health permit will be obtained. There will be one male and one female restroom facility available to the general public from 6:00 a.m. to 10:00 p.m. daily. Each restroom will have three stalls and one sink. Architecture: The proposed concession stand/restroom/office/storage facility consists of a rectangular shaped, one story 18 foot high building with multiple shed style roofs. The •- roofs will be covered with "S" tiles. The proposed walls consist of stucco bases with S:\Community Services\CCReports\CIP694CommPark.wpd i�■� the remainder composed of slumpstone block. The office windows, proposed on the north elevation will be fixed single pane with aluminum frames and 2"X8" rough sawn wood surrounds. The concession stand portion of the proposed building, on the east elevation, will have storefront aluminum frame windows with pass-throughs. Metal roll down shutters are proposed for all windows. The proposed multi -panel doors will be of exterior grade metal. A metal roll up door is proposed on the north elevation. A proposed arcade is shown along both the east and south elevations and each will be supported by wood piers with decorative corbels. Above the north elevation arcade will be a painted tube steel grille clerestory. Exposed wood rafter tails are also proposed. The proposed concession stand area will be shaded with a metal trellis. The color of the stucco finish, slumpstone concrete and metal doors will be compatible with the surrounding architecture. Parking: There are no parking requirements provided in the Zoning Code for recreational facilities. Based upon the Consultant's professional estimate, a total of 221 parking spaces along with 8 handicap parking spaces is needed for this site. It is anticipated that during special events, additional parking will be available at the La Quinta High School parking lot located south of the park site. The parking lot will be illuminated with symmetric square shaped full cut off luminaires with an anodized aluminum specular reflector with 400 watt metal halide bulbs on 18 foot high standards. Landscaping: The proposed landscape plan shows a variety of trees surrounding the ball fields. The tree types proposed are Fern Leaf Acacia and Silk trees. The proposed parking lot tree is Mexican Palo Verde with Water Gum trees proposed in the end planters. Carrotwood trees are proposed around the playground. Crepe Myrtle are formally grouped as accent trees at the park entry. Shrubs and groundcover are proposed within the parking lot area. Public Notice: This request was advertised in the Desert Sun Newspaper on October 12, 2001 and mailed to all property owners within 500 feet around the project boundaries. To date, four letters has been received (Attachment 7). Any further comments received will be handed out at the meeting. Public. Agency Review: The request was sent out for comment and none were received. V SACommunity Services\CCReports\CIP694CommPark.wpd Architectural and Landscaping Review Committee (ALRC) Consideration: The ALRC reviewed this request at its meeting of September 5, 2001, and on a 2-0 vote, adopted Minute Motion 2001-037, recommending approval as submitted, subject to conditions, some of which have been incorporated into this review (Attachment 8). Other issues related to the park site include the utility and maintenance costs associated with the park site. The City pays for all utility costs associated with all City owned parks, including the La Quinta Sports Complex. The costs include water, telephone, gas and electricity. During Fiscal Year 2000-01, the following amounts were expended for utilities at the Sports Complex: Water: $36,000 (estimate based on other park usage) Gas: $1,000 Electricity: $30,000 Telephone: $900 (connection to Light Control System) $ 67, 900 It is anticipated that the utility costs for the park site will be comparable to the Sports Complex as both are 18 acres and contain basically the same amenities. The maintenance costs associated with the Sports Complex include the contract with Lundeen Pacific Corporation to provide landscape services, janitorial services, graffiti and vandalism costs and various items requiring maintenance in the snack bar. During Fiscal Year 2000-01, the following amounts were expended for maintenance at the La Quinta Sports Complex: Landscape Services: $82,986 Janitorial Services: $7,600 Vandalism: $1,200 Snack Bar Maintenance: $14,576 $106, 362 The snack bar maintenance includes the repair of the swamp cooler, the replacement of the ice machine, repairs to various machines in the snack bar used by the youth sports groups, repairs to the golf cart used for field maintenance and brick dust for the baseball fields. At the La Quinta Sports Complex, because the City has a Joint Use Agreement with Desert Sands Unified School District (District) for the maintenance of the facility, the irrigation system is the responsibility of the District. Therefore, sprinkler heads, valves and lines are not included in the landscape services contract. At the park site, the irrigation system will be covered by the City. The cost of the irrigation system maintenance has been included in the estimated cost of landscape services. V. SACommunity Services\CCReports\CIP694CommPark.wpd The estimated total utility and maintenance costs for the park site is $174,262 per year, which will be covered by the General Fund. Findings: Given that this is a Capital Improvement Project, staff is recommending the approval of this application using the site development findings under Section 9.210.010. Therefore, all findings can be met as noted in the attached Resolution with the exception of the need to resolve the following issue regarding architecture: Architectural Design: Staff is recommending the concession stand architectural design as proposed by the consultant is appropriate for the site and compatible with the surrounding environment. Staff has attached correspondence from Crane Architectural Group (Attachment 9) describing the rationale for the proposed architectural style. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying Environmental Assessment 2001-438, subject to the Mitigation Program for CEQA Compliance; and Adopt a Resolution of the City Council approving Capital Improvement Project 2000-694, subject to the recommended conditions; or 2. Do not adopt Resolutions of the City Council Certifying Environmental Assessment 2001-438 and approving Capital Improvement Project 2001-694; or 3. Provide staff with alternative direction. Respectfully submitted, \--ifVv J � Dodie Horvit Community d ices Director 910 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 4 1 J 2. Community Desires and Concerns, June 7 & October 25, 2000 3. Community Services Commission Minutes, November 13, 2000 4. Conceptual Plan Approved by the Community Services Commission S:\Community Services\CCReports\CIP694CommPark.wpd 5. Planning Commission Draft Minutes, October 23, 2001 6. Development Plans (City Council only) 7. Letters Received Regarding Project 8. ALRC Minutes, September 5, 2001 9. Letter From Crane Architecture Regarding Concession Building 410 is 54 SACommunity Services\CCReports\CIP694Comm Park. wpd ATTACHMENT 1 COUNTRY CLUB DR. HOVLEY LN. E. z 0 c� z = N PROJECT 3 FRED SITES MILES PALM DESERT Q Q INTERSTgTe 1p 42ND AVE. o a 0 WARING DR. AVE. w Q U) J a Z 0 w WESTWARD HO w DRIVE Z w M 7) 0 HWY 111 --� INDIO VICINITY MAP NOT TO SCALE 1( LAQUINTA COMMUNITY PARK FIGURE � (56 FAX N0. Oct. iE 2000 L"15: 52PM P2 • ATTACHMENT 2 • OSe-- 1.T ISS� La Quinta Park Cornmurnty Meeting June 7, 2000 Desk- . skate Park (Bcginner, Interme-diate, Shaded, Lighted) • pet Park _ More Sports Fields �L: w • B1•ke Park • Community Center • Teen Facilities • Baseball Fields • Soccer Fields / Practice fields Lighted Fields Open Space • Sensitive Limited Lighting &red parldng • Independent Fields • Plastic Play Equipment (heat concerns w/ metal) • Shadcd Bleachers • Mist system • Park Waiting Area /Mused Pick Up Area • Small Out-ide Stage Area Art Opportunities • SCllool/P2+rk Co -development of Fields • Remove Wall at Retention Basin • Regrooms Congms • Duplicate Tennis (already have tennis facility) • Space for Soccer, Baseball, Pet Park • Lighting • N613C • Safety/Security • I�Zot Teen Friendly Nlccds of Youth • Location of Fire Station Park Hours (late games) • Construction Pump Site • Shade •, Waa.<zpc nrcbJW_wrf' M .c,s.atlan and r..0 r1.nnlnV CIO hollb IjWbor paubsvw d NrcrwD, Wife An szsaa rNc: 1714) b71-1146 j710 1 071-56a6 41U 57 La Quinta Park Community Meeting October 25, 2000 The follov ring are desires and concerns, in addition to those expressed at -the June•7, 2000 community meeting, regarding the proposed park as discussed at Wednesday nights eornmumIty meeting. Lestr • Basketball courts • Community park with typical community park amenities. • Family fse park • Separate hours for skaters and bikers • Tot Lot ` Picnic area • Retention basin wall should remain with possible access gate. Concerns • Police surveillance • Police access • Too many facilities on this site • Space for fire station and pump site not recreational use. Site was set aside for red. use. • Last city owned parcel of this size. • Skate park and dog park can be moved to smaller sites. • Protection / bufi'er6 for bordering neighbors. • Use of grant funds as soon as possible. Value of funds greater today than 8 years from now. • Soccer community is gTouing. Cunently 95 teams with 865 players. • Existing space for soccer and baseball is not adequate. • Fire station location vs. high school access a potential problem. • Impact on east side neighbors. Need lights in order to get more use from park for soccer and baseball. • Adams st. park fulfills community needs. 413 r w LJ Pm WHFIV : i T nwe bt *I-W VW J ATTACHMENTN3 COMMUNITY SERVICES COMMISSION MINUTES November 13, 2000 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. in the Study Session Room of the La Ouinta Civic Center. Chairperson St. Johns presided over the 76 e ng. Commissioner Henson led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah BechaXerson) Commissioner Mike Davis Commissioner Michelle Hensorson) Commissioner Joan Rebich Commissioner St. Johns (Cha STAFF PRESENT: Dodie Horvitz, Community Services Director 11. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of Oofober 9, 2000 B. Monthly Department R ort for September 2000 It was moved by Compissioners Bechard/Rebich to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HErTEMS NG VI. BUSINES A. Community Park Public Meeting Review The Commissioners reviewed the Consultant's lists provided from the community meetings held on June 7 and October 25. The lists contain the desires of the community as well as the concerns. The Commissioners reviewed each item on the lists and after some discussion, formulated a list of amenities for the City Council's consideration. The amenities include: Skate/BMX Park Lighted Sports Fields: Soccer Baseball Concession Stand/Restrooms Playgrounds:, Tot Lot Older Child Lot Swings Picnic Area/Bar-be-ques to be reserved for Parties and Bounce Houses Walking path around perimeter of the park with a par course and bicycle lane marking 2 Walkway from the homes north of the park to the High School r A! "Jumping Waters" amenity S:\Community Services\CSComm\ininutesCSC\CSCMIN.I1-13.wpd ' One basketball court -possibly lighted Tetherball Par Course Landscape along wall with neighbors Other amenities to be included near the Community Park: Remove wall separating retention basin and park site Grass Volleyball Court in the retention basis north of the park Amenities to be developed away from the Community Park: Light High School Tennis Courts instead of building additional courts Pet Parks: one near the Community Park and one near the Cove Staff will present this list of recommendations for City Council consideration at an upcoming City Council meeting. It was moved by Davis/Henson to direct staff to present information regarding the Community Park amenities for City Council consideration. Unanimous California Parks and Recreation Society's Conference A ner some discussion, Commissioner Bechard was elected to attend the CPRS Conference in Sacramento oMarch 14-17, 2001. It was oved by Commissioners Henson/Rebich to approve Commissioner Bechard attend the CPRS Confere a in Sacramento on March 14-17, 2001. Unanimous. VII. CORRESP \NDENCE AND WRITTEN MATERIALS VIII. COMMISSITEMS Commissioner Rebich a nded the CVAG meeting in which the following issues were discussed: Valley Wide Massage finance Valley Wide Animal Camp Gambling pamphlet for Teen by Gamblers Anonymous Open House for Save -a -Pet California Tax Credit for Low Inco a Housing Valley Wide Substance Abuse Cam n Commissioner Rebich discussed each iss briefly. Commissioner Bechard reported that the Tiny To alloween Carnival was a lot of fun. She enjoyed helping at the event. Chairperson St. Johns read a note from Marni Kunsman r rding the need for volunteers for the Tiny Tot Turkey Trot and Breakfast with Santa event. Chairperson St. 115 ns stated that she knows of a group at the High School that will volunteer for the Turkey Trot activity. Commissioner Davis asked if it would be possible to get larger recyclin ins to use. The current bins are small and on pick up day, the papers seem to fly throughout the neighborhaol-,,, 421 r60 S:\Community Services\CSCommbninutesCSC\CSCMIN.I 1-13.wpd :n cZ CLCL (� , / \ LU I 1 \ 3 � I v � • t 1 A------ Gto o O kO O 1 1 •r o O ,c L----------- / - / \ \ � 1 1 I I I� \\ // I ; •I �. 1 I I 1 I O P4;K_i_ PDD/ - I I I 1•� � I � I I�. A i t R I •� ;•. 1 114 �� I' �� I I �. I I I~ is 1 l I�dd 1 x I 1 1 I I I i 1 •( W --------�_ I it I I r4� • COD Can) 1 I 1 1 I I I 6a R . � 'fit a T.. �. o T- 7 � F-z r-61 ATTACHMENT #: Planning Commission Minutes October 23, 2001 Cei ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 15. There being no further discussion, it was moved and seconded by Commissioners Butler/Kirk to adopt Planning Commission Resolution 2001-134, recommending approval of Conditional Use Permit 2001-064, subject to the findings and Conditions of Approval as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 16. There being no further discussion, it was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2001-135, recommending approval of Site Development Permit 2001-708, subject to the findings and Conditions of Approval as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. Environmental Assessment 2001-438 and Cap_ital�roveme_nt ProLecct 2001-694; a request of the City of La Quinta for review of the development of an 18.07 acre community park site with various size lighted soccer fields, two lighted baseball fields, concession stand, restrooms, tot lot skate park, picnic areas with barbeques and shade structures to be located on the northeast corner of Adams Street and Westward Ho Drive. 1. Chairman Abels opened the public hearing and asked for the staff report. Community Services Director Dodie Horvitz presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Mr. Oscar Johnson, consultant for the project, gave a presentation on the site plan. Ms. Coleen Marcum gave a presentation on the proposed lighting plan. Mr. Mark Crane, architect for the project, gave a presentation on the building architecture. 2. Chairman Abels asked if there were any questions of the applicant Commissioner Tyler asked about the number of stalls in the restrooms. Mr. Crane stated it was similar to other parks. ... 6 G:\WPDOCS\PC Minutes\PC10-23-01.wpd 6 - Planning Commission Minutes October 23, 2001 Commissioner Tyler stated that with this size and number of soccer fields, the number of stalls is inadequate. If there is a standard he does not know why it is not applied. Community Services Director Dodie Horvitz stated the current fields have one stall in each restroom and it is adequate. 3. Commissioners Kirk and Robbins stated they had no objections to the architecture. 4. Commissioner Kirk stated that in regard to the lighting, it is indicated 95 % of the light can be maintained. Why not contain 100% of the light on most of the fields? Ms. Marcum stated that when 100% of the light is facing down, there is no way to hit the light levels in the middle of the field where it is needed. 5. Commissioner Butler stated she did not believe the School District had to meet the City's standards. His concern is the light poles. Ms. Marcum stated that at the time the school was constructed the light poles were donated and need to be updated. The poles are too short and cannot handle the wind elements for more efficient light fixtures. The light problems on the field can be solved. Commissioner Butler asked if this would compounding the problem with the new lights being installed in regard to the dark sky. Community Services Director Dodie Horvitz stated the City is working with the School District to resolve the light problems. The park lights will be monitored through the Community Services Department. 6. Commissioner Tyler asked about the type of poles to be used. Ms. Marcum stated they are stainless steel with a concrete base. They have met the requirements of the athletic organizations and the poles will be painted to blend into the surroundings. 7. Commissioner Chairman Abels asked if anyone else would like to speak regarding this project. 8. Ms. Lynn Hay, 78-815 Wakefield Circle, stated she was unable to attend any prior meetings regarding this project. She understands La Quinta needs the soccer fields, but the Palm Desert fields are not near residential houses and the parking is severely handicapped. Her biggest concern is that the parking is not large enough to meet the need that exists. 4 2.10 14 o- 3 G:\WPDOCS\PC Minutes\PC10-23-01.wpd 7 Planning Commission Minutes October 23, 2001 9. Mr. Dave Thornton, 78-805 Wakefield Circle, stated his biggest protest is a sports center so near their homes with the noise and traffic all weekend and during the week nights as well. With all the activity that is existing and proposed it will become a very congestive area. He requests the City look for another location. In regard to the lighting, the sky will still be lit by the reflection off the field regardless of what lights are installed. 10. Mr. James Tourje, 78-760 Wakefield Circle, stated he moved into his house in 2000, and he knew there was a park going in when he bought his home. He is in favor of the park, however, he has a problem with a high usage park surrounded on three sides by homes. He would ask the City to consider a different location that could handle the high traffic volume. 11. Ms. Angie Ciota, 45-570 Sunbrook Lane, stated she cannot understand how the City could place such a high intensity park in the middle of a residential area. The high school is already a nuisance. The parking is completely inadequate and the traffic will increase greatly. Put this in a commercial area. 12. Mr. Bob Prince, 78-770 Wakefield Circle, stated his main concern was the lighting, but most of those concerns have been resolved by the lighting consultant, but the high school is still an issue. Being able to lie in your backyard and look at the lights will no longer be possible. The City needs to take a careful look at the lighting and parking. 13. - Ms. Ellie Tourje, 78-760 Wakefield Circle, stated she knows this park has already been approved and she does not know what can be done regarding the size of the park. The two complexes together are going to compound the problems. As there are no street lights on Adams Street this could even be a safety concern. She submitted a petition from the homeowners regarding the park. 14. Ms. Lynn Hay, stated the reason they chose La Quinta is because of the restrictions to keep it a quiet and dark community. 15. There being no further discussion, the public participation portion. of the hearing was closed and open for Commission discussion. 16. Commissioner Robbins asked what the applicant to explain the exercise clusters. Mr. Johnson explained. Commissioner Robbins 4 2 asked why there were no conditions of approval for this project. 6 4 G:\WPDOCS\PC Minutes\PC10-23-01.wpd 8 `� Planning Commission Minutes October 23, 2001 Community Services Director Dodie Horvitz stated they are contained in the mitigation measures. Commissioner Robbins stated he lives in proximity to the tennis stadium and he does not have an impact from its light source. What he does have a problem with is the lack of parking, especially if there is a football game going on at the same time at the high school. 17. Commissioner Kirk asked how the number of restroom stalls was determined. Mr. Johnson stated it was based on previously designed facilities and an average number of users. Based on their averages, it should be adequate. Commissioner Kirk asked if there was sufficient tree coverage to take care of the light leakage. Ms. Marcum stated yes, but surrounding property owners did not want the trees. Commissioner Kirk asked if while the City was working on the General Plan, and larger and larger development are built, the City should be considering whether or not to build larger and larger parks. This design has been the result of a lot of input from the community, consultants, and staff, and as this cannot be changed, the City needs to consider smaller parks for future developments. 18. Commissioner Butler stated that in his opinion the lighting issue has been resolved and the high school soon will be. With the number of people that have been drawn to this area it has created the need for this size of park. Planning is done before the homes are built to accommodate the demand as it grows. 19. Commissioner Tyler stated the staff report did not contain any information on the new lighting design and had it been looked at by the City's lighting consultant for the Arts Foundation. Staff stated no. Commissioner Tyler asked if staff had any information on the restrooms at the Palm Desert park facility. Ms. Hay stated there were five or six stalls in the women's restroom facilities and probably the same in the men's. Community Services Director stated that facility is 26 acres as compared to this park at 18 acres. Commissioner Tyler asked if the restroom facilities could be increased. Staff stated it could be modified to increase the facilities, but they are under a cost constraints. Mr. Crane stated it would probably increase the budget. Commissioner Tyler asked why the plans he received were different from the ones presented. Mr. Johnson stated the basketball courts had to be relocated due to the grading and size constraints. 42 G:\WPDOCS\PC Minutes\PC10-23-01.wpd 9 r' Planning Commission Minutes October 23, 2001 20. Commissioner Kirk asked staff what was being approved. Staff stated the design of the landscaping and building, the Mitigated Negative Declaration constraints, the lighting and any of the other studies submitted. 21. Commissioner Tyler stated the traffic analysis was not accurate. 22. Commissioner Kirk asked if parking could be addressed as a mitigation measure. Could there be mitigation measures added to ensure there was no conflict with the high school football games? Staff stated a mitigation measure could be added that no games would be allowed at the time of home football games. 23. Commissioner Tyler asked how staff could control what fields are used. Staff stated it could be controlled by the lights that are turned on. 24. Commissioner Robbins asked if this facility is built as designed will there no longer be any games played at the sports facility on Avenue 50. Staff stated both facilities would be used. 25. Commissioner Kirk asked if the fields were being used at their maximum so teams are not able to come in and practice prior to a game. Mr. Mark Woods, La Quinta Soccer Association, stated practices are divided into groups and assigned days that they can practice during the week and games are scheduled for weekends. 26. Commissioner Tyler asked how many participants take part in the game. Mr. Woods stated they have 947 players signed up, but they are spread out over the entire day and usually only 147 kids playing in an hours time. 27. There being no further public comment, the public participation portion of the project was closed and open for Commission discussion. 28. There being no further discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-136, recommending certification of Environmental Assessment 2001-418, subject to the findings as amended: 42 G:\WPDOCS\PC Minutes\PC10-23-01.wpd 10 ti Planning Commission Minutes October 23, 2001 A. Mitigation measure limiting the use of the fields to no games after five p.m. when there are home high school games. B. I.c) & d)4. Add Saturdays. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, and Chairman Abels. NOES: Commissioner Tyler. ABSENT: None. ABSTAIN: None. 29. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2001-137 approving Capitol Improvement Project 2001-694, as amended: A. Recommendation for a need to address additional parking stalls. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, and Chairman Abels. NOES: Commissioner Tyler. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: None VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report on the City Council meeting of September 18, 2001. X. ADJOURN ;ENT: There being no further business,, it was moved and seconded by Commissioners Butler/Robbins to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held November 13, 2001, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:08 p.m. on October 23, 2001. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of of La Quinta, California c:\MyFi1es\Backup\wp(wp).bk1 11 "` F. 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N �j'j-aj'Q.�•ss� NVld 3kLL3WO.LOHd V3UV ONDHVd !Wine Yi iO ALSO MLLlION )RIVd AUNT M400 VINIflO VI � W . -- ,� ---,-•-•-tea =S� �.:�T.___.y-�--- - . . . -. . . . . . :--. . . . .. .. . . :.......... . ....... ... wl .... ....... I' 433 17 - -OWN- ,•;�,,, WD ' H1NIM Y! ; ..� lS l - 8501•SSl2� 1NGi NY-W Oi8l_: OlOHd G'i 3id SlkKNIS !/1NIf10 dl :§O A11:) MMON lRlva IWNnwW03 viNIM VI -J A, - .A� Fes• i _ � � , :�. l � S17i�`{C A ' - _, - )'�= a ri :. i�W ■�. � t,•. t.� y�J••. f ! • F , i• � • r .a -. T t • L � }. t`.ii s ice? : ii i i' i `•. V '� t`, _ / 1.. __.. _�1 _._ _—.ors __ ��_ _ .. � _ _._.�....- •ii .''. i i• 433 LIU mr- r4d jr 441) V (9 ---------------- ----- ------ rz WK Z-2 c 13348 z 44 u 80 IIQ 0� Q Ell, I. �yy• IE yy�2 SS ai 8�3 f Z g 0 0 7; 0 P W H tA G J ATTACHMENT 7 •August 23, 2001 To: City of La Quinta Planning Commission Parks and Recreation Commission City Council From: Phyllis J. Buford 45-535 Sunbrook Ln. La Quinta, Ca. 92253 I am a fairly new resident to this lovely city and truley do consider it to be a gem. We purchased our home just last year and have been looking forward to the new park on Adams, as it will be directly across the street from us. While we welcome the park, we do have concerns reguarding the lighting and noise. We have seen the plans for the park and there seems a need for quite a few lights, as there are so many different areas. We are hoping and requesting, that low light standards be adheared to as well as a "curfew" and/or time limit set. My home faces the proposed park and La Quinta High School, with nothing blocking the view or noise. When the High School has a night time function, the lights shine right into our home. You can imagine our concern at the prospect of all the additional lighting. I trust you will take this letter, as well as those of my many neighbors, into consideration before a final decision is made. Tha u, ,, d2 Phyllis J ufor 44o �.: 8 2 4W Sandi -Don Ruh 78970 Baybcrry Ln. U Quinta, CA 922534121 SEP 2 0 01001 Mayor John Pena Council Member Don Adolph And City Council September 18, 2001 C'oucnt,�1 Dear Mayor and Council, - n,_ ✓. Thank you Mr. Pena and Mr. Adolph for your letters in response to ours, (regarding the 0W lighting concerns at the new Adams Street Park). While we're sure it takes considerable QrQAI_ time to respond to all the correspondence city officials receive, responses are important and appreciated! Thank you! We did attend the June "Park Plans Meeting" and saw the well organized and orchestrated soccer coaches and parents present their case. Along with the skate board youth, we must admit they were much better'organized than the area homeowners. You must have been very impressed because as a result of that presentation, much of your original proposal was subsequently changed. More fields, more lighting, no community center, etc. The "scientific research" news release we included in our original letter addresses the abuse of lighting in the desert and the affects it is having on the entire area. It is to that issue we ask for your very sincere consideration. Yes, youth require facilities for recreation and yes, our city should provide such. At the same time you MUST provide precise limits on the amount of lighting, the time facilities will be lighted, and much more concern (than in the recent past) to the impact excessive lighting has on neighborhoods and the entire desert area. Hopefully you will be very strong in your demands presented to Musco Lighting as well as the rules and regulations established for this venue's use. While not as vocal as other organized groups, there is a large number of constituents who are depending on you to do the right thing for our community and our entire area. We hope you will be leaders in protecting our few remaining environmental assets. Do not let La Quinta turn into just another L.A. Basin City. Do not compromise these fragile assets, for once done, they can never be recovered. We hope you take into consideration some of the suggestions in the previous letter and this one. Again, thank you for responding and for your sincere environmental considerations. Sincerely, J 44 U8 v 4v IN TA\ �p�EG�`vE0 ry, October 12, 2001 Community Development Dept. La Quinta City Hall 78-495 Calle Tampico La Quinta, CA 92253 RE: Capital Improvement Project 2000-703 La Quinta Community Park To whom it may concern: I live in Del Rey homes, about 2 or 3 blocks from the new park area and I would like to say that I am in favor of the new park and lighted soccer fields. I am a mother with a son and know the need for this facility. I cannot be at the meeting and just wanted to say that our household Is in favor of the new park and its plans. si cerely, Cindy M is Morris 79-065 Victoria Dr. .La Quinta, CA 92253 44 684 Wanda Wise -Latta - to Mayor Pena and Council Page 1 From: <The5Cz@aol.com> To: LQCity.lgcc(wlatta) Date: Thu, Oct 25, 2001 5:09 PM Subject: to Mayor Pena and Council We recently purchased a new home in the Marbella II development (our first home), for our family of five. I would like to start out my telling you the biggest reason for choosing this area was because we truly believe La Qunita is a gem of a city. For us it's biggest asset by far is the night sky! We love the fact that the city has chosen to keep the glare of street lights out of our residential areas which gives us front row seats to the stars! We now would like to ask you to please continue to keep your promise of night sky's, by placing the proposed 12 soccer fields and 2 baseball fields in an area zoned as commercial property (like the Hovely soccer fields) , not in a lot which is surrounded by homes on three of it's four sides. By the way the Hovely field has 355 parking stalls for only eight fields on 20 acres of land, and still leaves people searching for a place to park. The current plans show 183 stalls for 12 fields packed into only 16 acres, and is sure to lead to people parking up and down our street several nights a week. We feel the city's proposed hours of lighting (6-10pm M-Sat) is very unfair to the surrounding homes. My family will no longer be able to enjoy the sky and moon -lit mountain view that we currently have before we go to bed. Instead we will be forced to shut our windows during the cool winter nights (due to noise) and have to purchase blackout blinds for all our windows facing the lights. The set of plans (prior to the the $500,000. gift ) showed a beautiful community park that I'm sure the entire city would have enjoyed, not just the soccer community. We agree that more fields are needed our children play sports as well. All we are asking is that you please reconsider and search for a more conducive area for this high -activity park. If you are unable to honor this request and feel the need to continue with the current plans, we would like to impress upon you the need for more parking and less fields, or better yet the rreed for more Park and less fields. We also hope that you will reconsider changing the lighting hours to 6-8:30pm so that we may enjoy a small part of our outdoor evening, 10pm is entirely to late and most people retire long before that. Sincerely, Don and Angie Ciota 11 Call C1.61, .v�J ATTACHMENT 8 Architectural & Landscape Review Committee Minutes September 5, 2001 H. Capital Improvement Project 2001-694; a request of the City for review of the building elevations and landscaping plans for the La Quinta Community Park. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt asked why staff was requesting the change in the tree type. Staff stated to bring a variety of shade trees to the area. Discussion followed regarding the different tree types. 3. Committee Member Cunningham stated the building design was choppy. Architecturally, in that section of town, all of the subdivisions are built with the red the roof, and the two schools are contemporary. This building looks like a 1972 Clerestory look which does not tie in with any of the other architecture. The maintenance will be high due to the type of use it will have. The building needs to "defend" itself against weather and use. The group storage doors should be metal and have enough color on them to last and not burn out creating more maintenance. He did not like the gable chopped off in the front. It could have a simple hipped roof to keep in style with the surrounding neighborhoods or take a more modern look. He would like to see this tie in architecturally with the City Hall or High School look. A wood trellis is absolutely wrong.. It should be metal. Maybe it could be a split -face block to keep it more natural. The roofline is wrong. A flat roof with a raised parapet would be better. The doors need to be a box steel to take the abuse. A series of vents that could be hosed from the ground would be more attractive than the proposed grill work. 4. Committee Member Bobbitt stated he concurred with Committee Member Cunningham's statements. It has a look of the '70's and will be a maintenance nightmare. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2001-037 recommending approval of Capital Improvement Project 2001-694, as amended: a. Revise the plan to be more compatible with the High School, new school, or City Hall architecture. G AWPDOCS\A RL0ALRC9-5-01.wpd 6 Architectural & Landscape Review Committee Minutes September S, 2001 b. Doors shall be made of industrial steel. C. Wood trellis shall be replaced with a metal trellis. d. Consideration should be given to using a different roof the e. Prior to issuance of a building permit the landscape plan shall be redesigned to show another tree species that flowers during the winter months to be located along Adams Street and at the northeast corner of Westward Ho Drive and Adams Street. E. \ Site Development Permit 2001-712; a request of Michael Shovlin for `-,.Staples for review of building elevations and landscaping plans for a 2 ,492 square foot commercial building for the property located on the nor side of Highway 111, east of Washington Street, within the One Eleve La Quinta Shopping Center. 1. Prihi ipal Planner Stan Sawa presented the information contained in the\�taff report, a copy of which is on file in the Community DevelopTent Department. 2. Mr. Dave Smalley, representing Desert Cities, stated the intent was to provi continuous shade. They did recognize it will obscure the Pos Place sign and VVould reduce the size so as not to obscure the Post�l Place and still provide a shaded walkway. He continued to give a presentation on the project. 3. Committee Member Bobbitt stated he likes the use of the bougainvilleas and asked what the chainlink fence area was. Mr. Smalley stated it was a loading area. Committee Member Bobbitt stated there had been complaints from the property owners to the north regarding the rear architecture. Mr. Smally stated the existing landscaping should blocl\the view. 4. Committee Member Cunningham state it was compatible with the remainder of the Center and he had no objections. 5. There being no further discussion, it was ved and seconded by Committee Members Cunningham/ Bobbitt to dopt Minute Motion 2001-038 recommending approval of Site D velopment Permit 2001-712, as requested. G:\WPD0CS\AUC�ALRC9-5-01.wpd 7 9 FROM . Fax No. o ATTACHMENT A&CRANE ARCKrHCTURAL GROur Innovations In Architecture RICHARD J. CRANE, JR., AIA ARCHITECT City of La Quinta Re: Park Building at La Quints Community Park I thought it would be helpful for those retiieu7ng these plans to have an idea of what the building would look like in three dimensions, so 1 did the attached quick perspective. Them seem to be some concerns over the design of the }wilding. For -that reason, I thought it might also be helpful if l shared the thought process that led me to this pwliicular design. My first two concerns were function and durability. in regards to durability, the materials we propose to use arc the same w thow we've used on park projects throughout Southern California and have proven to be durable. Replacing the wood trellis with one made of metal may be an appropriate solution give your climate but it isn't devoid.of maintenance issues-- it is at a location where kids most likely will congregate and its finish will be subject to chipping and the demands of continued maintenance. Functionally, it is important in a park restroom to provide cross. ventilation and natural light while maintaining privacy. Clerestories Are an ideal way to accomplishing these goals. Placing louvers in the clerestory opetvngs would eliminate much of the daylight they would otherwise provide. The last issue I'd Ike to address N the overall look of the building. 7'he direction I was give by city gtaff following a preliminary design was to design a Spanish style building. One clement typical of this styk is the reduction of the overall building into a series of sm3lkr building rntsms. This was done on this design and may be what a member of the design review committee was referring to when he said the design was choppy. While my feelings on the matter are subjective, I believe that the individual building elements have been arranged and proportioned so that they act together to create a greater whole. Pkase feel f m to contact me if you have any additional questions. SvKerz1Y. /10 , I Mark 71omas Blumer Architect b01 N. HARBOR BLVD., SUITE 201 • FVLLERTON, CA 92832 • 7141525-0363 • FAX 7141525-9826 E-MML: crones rchigool.com • WEB: htsp:/Av*w.c►anearchbecturalgrp.corn £d Wd2t:50 low -0 'loo 'ON Xdd 4�r4 WONA ATTACHMENT 2 City Council Minutes 16 November 6, 2001 MOTION - It was moved by Council Members Henderson/Sniff to continue the public hearing for the application filed by NRI, La Quinta Limited Partnership to November 20, 2001. Motion carried unanimously. MINUTE ORDER NO. 2001-157. 3. PUBLIC HEARING TO CERTIFY ENVIRONMENTAL ASSESSMENT 2001-438 AND REVIEW OF THE DEVELOPMENT OF AN 18.07-ACRE COMMUNITY PARK SITE WITH VARIOUS SIZE LIGHTED SOCCER FIELDS, TWO LIGHTED BASEBALL FIELDS, CONCESSION STAND, RESTROOMS, TOT LOT, SKATE PARK, PICNIC AREAS WITH BARBEQUES, AND SHADE STRUCTURES. The Mayor declared the PUBLIC HEARING OPEN. Community Services Director Horvitz presented the staff report. Les Larson, 79-350 Westward Ho Drive, voiced concern about foul balls being hit into his rear yard due to the configuration of the baseball fields. Jon Rokke, 79-349 Paseo Del Rey, related concern about light pollution caused by the sports lighting. Kevin Weber, 79-1 15 Ashley Place, stated he is not opposed to the park but is very concerned about the lighting and noted the sports lighting at the high school is sometimes left on all night. He understood from one of the soccer coaches that lighting would not be necessary if the fields on Avenue 52 are also utilized for soccer games. He also voiced concern about Ashley Place being used for parking. Dave Thornton, 78-805 Wakefield Circle, also voiced concern about the sports lighting and suggested night usage of the park be limited and the lighting minimal. Bryant Wood, 79-170 Ashley Place, stated he felt the proposed community park has been turned into a sports complex. He felt the lighting would be an invasion upon the adjacent homeowners. Bob Prince, 78-770 Wakefield Circle, voiced concern about the light pollution and parking. Noel Woodward, 45-550 Sunbrook Lane, was also concerned about the sports lighting and people parking on the neighborhood streets. 4151► �' 9 0 City Council Minutes 17 November 6, 2001 Kristine Thomas, 45-035 Desert Fox Drive, spoke regarding lighting, noise, and parking problems caused by various high school functions and voiced opposition to adding to that by placing a sports park at this site. She questioned the proposed sports park being a community park. Mike Clayton, 79-175 Ashley Place, voiced displeasure with the current lighting at the high school and auto mall and questioned the proposed sports park belonging in a residential area. Leslie Robles, 45-740 Coldbrook Lane, expressed concern about the parking impact and how it would affect safety in her neighborhood. She was also concerned about light pollution and property values decreasing. Rami Zinnekah, 79-301 Sierra Vista, questioned a residential area being a proper place to put a sports park. He was concerned about noise, lighting, parking, and traffic. Simon Bojkovsky, 45-695 Camino Vista, spoke in support of a community park and not a high -activity park. Allison Bojkovsky, 45-695 Camino Vista, stated she understood when she purchased her home last February that the park would have 2 soccer fields and now it's proposed for 12. She was opposed to the lighting and is considering moving. She urged Council to approve the type of park that was originally proposed. Victoria Rhodes, 79-301 Sierra Vista, voiced opposition to the soccer park and asked that a community park be built as originally planned. She felt the proposed park would affect property values and the lifestyles of adjacent residents. Robert Shein, 79-300 Sierra Vista, commented on the City's growth and importance of "growing smart." He felt the combination of the high school lights and the proposed sports lighting would be devastating to the neighborhood. Elli Tourje, 78-760 Wakefield Circle, stated she moved to this neighborhood because of the dark sky and was told the park would be a community park. She understood the City received a State grant for a soccer park but that residents would have an opportunity to voice their opposition to this site being used for that purpose but no meetings were held, except for a meeting October 23, 2001, where many residents voiced opposition to the lighting and parking issues. She felt parking would be a major problem and voiced concern about 45 City Council Minutes 18 November 6, 2001 traffic and safety issues. She urged Council to approve a community park with reasonable lighting. James Tourje, 78-760 Wakefield Circle, stated he has a problem with a community park suddenly becoming a sports complex. He stated the land adjacent to the park site was vacant when the park site was purchased and that homes only existed on one side of the park site during the last two public hearings. He urged Council to listen to the residents who will be closely impacted by the proposed park and consider building the sports complex in a commercial area where parking and lighting would not be an issue. He felt the proposed plan has insufficient shade structures, restrooms, and concession facilities and was concerned about insufficient funding and when the park would be completed. Angie Ciota, 45-570 Sunbrook Lane, stated the park plans she saw at the meeting held in October 2000 were great and that a lot of people voiced their opposition to lighting at that meeting. She also commented on the lack of sufficient parking both at the park and the high school. In referencing a comment made by City staff at a previous meeting about not wanting to make this mistake (putting sports fields next to a residential area) again in the future, she questioned why the City would go forward with a mistake this time. She also questioned it not being the City's problem when neighborhood streets are used for public parking and noted the City creates the parking problem when it approves projects such as this park. She stated the soccer park on Hovley in Palm Desert has 355 parking spaces and is still overcrowded. She urged Council to build the park plan she saw last year and to put the sports park on commercial property. She felt it's unfair to expect the residents to give up the dark sky until 10:00 p.m. Edie Brito, 49-040 Quimera Court, President of Youth and Sports Association, stated she lives less than '/4 mile from the Sports Complex on Avenue 50 and doesn't have a problem with the lights since light shields have been added. As for the concerns about baseballs going into rear yards, she stated the Sports Association will not be using the two fields for older children's games because of the ballfield configuration. George Gianos, 45-665 Camino Vista, spoke against the proposed park plan and stated he felt stadium -type lighting is not acceptable for a residential community. He also spoke about the parking and noise impact the park will have on the neighborhood, as well as increased crime, graffiti, and reduced property values. He encouraged the City to modify the park to include a few ballfields, aesthetically -correct lighting, walkways, tot lot, etc. 4 92 City Council Minutes 19 November 6, 2001 Michele Neal, 79-110 Ashley Place, voiced concern about the lighting and parking and how it will affect the value of her property. She stated she anticipated a quiet, peaceful environment when she purchased her property. Tory Preston, 79-130 Ashley Place, stated she is very opposed to the lighting and is concerned about the noise impact to the neighborhood. She understood it was going to be a community park and is not happy that it has changed into something else. Sheila Thornton, 78-805 Wakefield Circle, stated it seems like that area of the City has the greatest concentration of lighting in all of La Quinta and wished to be able to enjoy the night sky. She also voiced concern about increased traffic and urged Council to modify the park plan to reflect a community park. Joan Rebich, 53-810 Avenida Cortez, spoke in support of the proposed park. Michele Boudreau, 43-695 Taurus Court, commented on the things she gave up reluctantly but voluntarily when she moved from the Cove to North La Quinta. She stated she supported the proposed plan and felt the City should provide community services for its youths, with over 900 playing soccer. Gary Tomak, of Desert Sands Unified School District, stated he would look into getting the lighting problem addressed at the high school. Allison Knight, 79-420 Paseo Del Rey, stated she moved from Parc La Quinta because of the lighting at the Sports Complex and didn't have a problem with the original park plan. She noted in addition to 900 soccer youths, there are 23,000 residents. She felt lighting was the problem and that a soccer complex should be further from residential areas. Rutilio Brito, 49-040 Quimera Court, commented on the number of children playing soccer and baseball at the Sports Complex and stated he felt the responsibility of dealing with the issues should be shared with another part of the City. Mark Woods, representing AYSO, noted the La Quinta Community Park is for all the residents in the City: In regard to, security, he stated the games are adult, supervised and not all 950 youths are scheduled to play at the same time. He urged Council to approve the proposed park plan. Michael Knight, 79-420 Paseo Del Rey, voiced concern about the impact the sports park would have on the high school parking area and vice versa. He encouraged the City to find an alternate site for the sports park. City Council Minutes 20 November 6, 2001 a Coleen Markham, of Musco Lighting, reviewed the lighting plan, which has remote shutdown capabilities, and demonstrated the effects of various types of lighting. She advised they work closely with residents in the area to adjust the lighting if needed. In response to Council Member Adolph, Ms. Markham stated the total light spillage onto the homes directly north of the park will initially be 2.94 foot candles but drop to 80% of that amount after 120 hours. She noted landscaping will also reduce that amount. In response to Mayor Pena, Ms. Markham advised each lamp is a 1,500-watt metal halide light. Council Member Adolph asked how many fixtures would be on each light pole, to which Ms. Horvitz responded from 4 to 15. Ms. Markham advised the light pole heights for the soccer and baseball fields will range from 60 to 70 feet and added the tallest light pole at the Sports Complex is 80 feet. She estimated the high school light poles are 60 feet at the top of the bleacher surface. In response to Council Member Henderson, Ms. Markham advised it is not necessary to leave the lights on for the first 100 hours and that the average life of each light bulb is 1,000 hours. In response to Council Member Adolph, Ms. Horvitz advised the over -ride switch in the concession stand is only for turning the lights off and cannot be used for turning the lights on. Council Member Adolph noted the lights at the Sports Complex and the tennis courts are on sometimes without anyone present. There being no other requests to speak, the Mayor declared the PUBLIC HEARING CLOSED. In response to Council Member Adolph, Ms. Horvitz confirmed notices of the community meetings to gain input on the park were mailed to each resident in the City. Council Member Sniff commented on the number of changes made to the park plan over the last 10 years and noted the change to more of a sports park was influenced by the half -million dollar grant from the State and input at the community meetings, predominately by soccer enthusiasts. He felt the issues 4 City Council Minutes 21 November 6, 2001 raised by the residents are legitimate and suggested the possibility of restricting the evening hours or not allowing evening use at all. He also felt additional parking is needed. Council Member Perkins suggested eliminating at least two of the three small soccer fields in order to rearrange the basketball court, tot lot, and picnic area for the purpose of extending the parking lot to Adams Street. He further suggested restricting use of the lights to 9:00 p.m. on Monday through Thursday only. Ms. Horvitz advised the national definition of a "community park" is a 10-acre (or more) park with amenities including a parking lot, restrooms, barbeques, shade structures, and lighted ballfields. Steve Lang, 801 N. Harbor Boulevard, Fullerton, Landscape Architecture with Purkiss-Rose, reviewed other amenities in the proposed park plan and advised the opening in the north wall has been eliminated from the plan. In response to Council Member Sniff, Mr. Lang confirmed Council Member Perkins' suggestion to extend the parking lot can be done. In response to Council Member Henderson, Ms. Horvitz advised the sound system would be monitored by City staff and noted that the sound system at the Sports Complex is used twice a year - on opening day of soccer and baseball seasons. She stated the youth sports organizations would apply annually for a facility use agreement and the City would have first priority in reserving the fields for other uses. She confirmed the difficulty in enlarging the restroom facilities is financing. Council Member Henderson expressed appreciation for Mr. Tomak attending the meeting and addressing the issue of the high school lighting. She felt Council Member Perkins' suggestion has merit but noted the School District has discussed purchasing property to enhance the parking facilities at the high school and she felt this may be a good opportunity for the City and School District to work together to provide additional parking spaces. Council Member Adolph suggested looking into paving the well site area for temporary parking until the well site is needed. Council Member Henderson noted modification to the Sports Complex lighting was financially supported by the developer across Avenue 50. She was willing to consider some restrictions on the lighting use at the park. 4 5 0' 9 f City Council Minutes 22 November 6, 2001 a Ms. Horvitz advised the soccer games cease at 9:00 p.m. but baseball games go until 10:00 p.m. Council Member Henderson questioned the value of the park if it is closed at dark, which would be 5:30 p.m. during the winter season, and stated she felt some flexibility is needed to allow lighting to 9:00 p.m. during soccer season and 10:00 p.m. during baseball season. She noted the original plans, which were developed from community input, was not built due to lack of funding and that the current plan was developed from current community input to meet current community needs. Mayor Pena expressed appreciation for the residents' input and commented on the difficulty of making a decision. He noted over 300 people have attended the meetings and provided input on this issue since October of last year, which has resulted in the originally -designed park evolving into the current plan. He commented on the park's compatibility with surrounding properties, such as the high school and nearby commercial district, as well as the need to reduce the lighting problem at the high school. He believes sport fields are needed and noted they could be used for other activities when not in use for soccer practice or games. He felt the City needs to move forward as quickly as possible to utilize the available funding and try to address some of the issues raised this evening. He also felt it's important for the residents to be kept informed of what is transpiring on this issue. Council Member Perkins stated he would like to have staff and the architect provide an overlay plan with the proposed change to move some of the amenities and extend the parking lot. Council Member Sniff stated he felt the primary problem with the lights is the time the lights are on and suggested the possibility of restricting them to 8:00 p.m. during the winter and 9:00 p.m. during the summer. He asked the status of the grant funds and Ms. Horvitz advised the initial paper work has been submitted to begin the process but no funds have been collected. He supported a continuance for one month to give staff an opportunity to address some of the concerns mentioned this evening and find a reasonable compromise. Mr. Lang stated they are currently in the process of doing engineering drawings and added the construction drawings have resulted in 229 parking spaces. He noted the. number of parking spaces was determined by the uses and if three soccer fields are eliminated that would reduce the number of spaces needed by 50 parking spaces. He also confirmed that they can provide a sketch of the proposed revision. As for the well site, he advised it would accommodate approximately 50 parking spaces. 45; City Council Minutes 23 November 6, 2001 Mayor Pena suggested a committee from the neighborhood get together with staff to provide input on the park. Council Member Henderson noted some of the issues, such as hour restrictions, can be worked out while the park is under construction. Ms. Horvitz advised the architect can come back the first meeting in December with a revised parking plan and continue to move forward with the remaining park design so the entire park is not delayed. She noted the lighting consultant will also need to review how the changes affect the lighting design. Council concurred. Council Member Adolph stated he felt there needs to be a compromise on the lighting issue so the residents do not lose their dark sky. Council Member Sniff wished to see the lighting schedule discussed at the December 4tn meeting. MOTION - It was moved by Council Members Sniff/Adolph to continue the public hearing on the La Quinta Community Park to December 4, 2001. Motion carried unanimously. MINUTE ORDER NO. 2001-158. STUDY SESSION ............. continued 1. DISCUSSION REGARDING THE LA QUINTA MUSEUM EXPANSION DESIGN. (This item was continued from Page 14.) Council Member Adolph spoke regarding Design B and asked about the possibility of moving the meeting room and archives to the second floor. He also voiced concern about having a stairway/entry off the alley. Mr. Johnson advised the meeting room could be moved but the archives need to be located on the 'ground floor because of the weight factor involved with storage. He further advised the stairway/entry can be re -configured. In response to Mayor Pena, Mr. Lang stated the dumbwaiter would be used to move lighter -weight archives to the future expansion area. Council Member Adolph suggested locating the upstairs restrooms off the walkway. - ATTACHMENT 3 La Quinta Community Park Public Information Meeting Wednesday, November 28, 2001 7:00 PM La Quinta Senior Center The following are suggestions and/or recommendations made by La Quinta residents regarding the proposed plans for the La Quinta Community Park on Adams Street and Westward Ho Drive. SuLyLyestion/Recommendation DUDlicate Responses Reduce "standards"of park use remove large soccer field away from homes 2 expand tot lot scale down park plan 6 turn lights off earlier 2 do not plant trees add more landscaping and make more attractive 4 keep park as is 3 expand to meet the needs of the growing youth community keep organized sports with a place to play no lights 4 reduce noise levels add mature landscaping 3 reduce all fields use agricultural lights only redesign all fields 3 use the La Quinta High School for Soccer use the LA Quinta High School for Baseball eliminate over parking 3 don't have games at the same time 2 eliminate parking & traffic issues 3 make the park a passive "day park" only 3 add more picnic tables more park, less sports area 3 more aesthetically attractive 5 build even more facilities, this won't be enough use parking at the La Quinta High School w/ a crosswalk move the skate park light curfew at 9:00 PM 2 keep the park as originally planned two years ago 8 s v v y V 0 ? co 06 m Q low a I gC a m g.8 3 !P� z. COO N o C N �• (D A pr Of .A cb c � c� S.), cb _ Wm or 06 v Q 1 �J Do V � m A �d 1 ID 0.� � Oi a �m PC 2ro m � a�c CA �Pm y cn (D 9 Qm `% a 0 I N O Iz 0 W I O O �I ATTACHMENT 4 V ft po= C � � v a � A � � A am Am Z �m 0 m rnD c —• I 06 m0 N �0 m A„+A� OaA a -� o�� ATTACHMENT 5 NEIGHBORHOOD PARK STANDARDS DEFINITION: - Medium sized park that provides basic recreational activities for a specific neighborhood. - Typical neighborhood park facilities may be included as a portion of a larger community park. SERVICE AREA: - 1/2-mile radius to serve a single neighborhood, or.populations up to 5000. SIZE: .3 to 10 acres. ACREAGE STANDARDS: 3 acres/ 1000 population minimum. SITE CHARACTERISTICS: Configuration Contiguous, usable (non -linear) shape, with level terrain to accommodate casual (non -organized) sports activities. AccesVLocation - Locate on a collector or arterial street. - Provide two major street frontages if possible. - Provide connection to pedestrian and bicycle routes. - Locate centrally within neighborhood. - Locate adjacent to schools where possible. May be combined with school grounds as a "school -park". Character - - May contain natural features for passive recreation, such as water body or significant vegetation. - Should contain large trees for shade and windbreak. BASIC REQUIREMENTS: Passive Recreation - Open turf area for non -organized sports, minimum one acre, two acres or more desirable. - Pathway system for walking/jogging. Play Areas - Tot lot for ages 2-5. - Play lot for ages 6-12. - Should include climbing structures, other apparatus and sand play areas. - All play areas must be handicap accessible (federal law). Family Picnic Areas - Shaded and wind -protected area. - Minimum three tables for 6-8 people each. Drinking Fountain Minimum one, handicap accessible. Bicycle Parking Lockable parking, minimum one location. 4 n. 23 100 9 N NEIGHBORHOOD PARK STANDARDS (CON'T.) Lighting Pathway, security lighting. Shade Provide shade structure where natural shade from trees is insufficient. OPTIONAL ELEMENTS: - Tennis courts, basketball courts, volleyball courts, handball courts, or practice wall. - Barbecue facilities at family picnic tables. - Off-street parking for 10 to 30 cars. - Restroom building. - Exercise course or cluster. - Water play or wading pool. - Practice baseball diamond, not lighted. SCHOOL PARK STANDARDS DEFINITION: - Park facilities that are developed in cooperation with the School District and are located in part or entirely on School District lands. - joint city/school parks should be designed to allow access to children's play areas during the hours of 9am to 3pm, Monday through Friday, in addition to non -school hours. - The basic intent is to provide neighborhood park -type facilities. BASIC REQUIREMENTS: - Generally contains open turf areas, baseball/softball fields, soccer fields, and children's play areas. - Other features should conform to the neighborhood park standards. RECREATION CORRIDOR STANDARDS DEFINITION: Linear corridors designed for recreational travel including hiking, biking„ rest -stops and horseback riding. SERVICE AREA Located to serve the entire city and link residential areas with other park system components. SIZE: Sufficient width to accommodatethe use and protect the adjacent resource. ACREAGE STANDARDS: No standard. SITE CHARACTERISTICS: - Open space corridors developed along publicly controlled retention areas and wash areas. - Minimum 25 feet wide, maximum 50 to 100 feet. 46� 24 101 ATTACHMENT 6 COMMUNITY PARK STANDARDS DEFINITION: Large park that includes passive and active recreation facilities that serve the entire city or a substantial portion of the city. A community park should include the facilities that are also typically found at neighborhood and mini parks. SERVICE AREA: Up to four mile radius SIZE: 10 acres or larger ACREAGE STANDARD: 3 acres/1000 population minimum SITE CHARACTERISTICS: BASIC REQUIREMENTS Configuration Contiguous usable (non -linear) shape, with level terrain to accommodate active recreation. Access/Location - Locate on an arterial or collector street. - Provide at least two major street frontages. - Provide connection to pedestrian and bicycle routes. - Locate to minimize conflicts with residential areas. Character Has desirable visual and natural attributes for passive recreation, such as waterway frontage or significant vegetation. Outdoor sports - Regulation facilities for organized league practice and play for softball, baseball, and/or soccer. - Bleachers, restrooms, and concession stands at league sports facilities. - Tennis courts, basketball courts, volleyball courts, handball courts, and practice wall. - Lighting for outdoor sports facilities. Passive Recreation - jogging path, minimum one mile long. - Open turf area for casual games, minimum two acres. Specia/Facility Community parks should include at least one special facility such as a pool, community center, gymnasium, or amphitheater. Play Areas - Tot lot for ages 2-5, minimum one. Play lot for ages 6-12, minimum one. - Should include climbing structures, other apparatus, sand play, and water play. - All play experiences must be handicap accessible (federal requirement). 21 4 6 3 162 COMMUNITY PARK STANDARDS (continued) Family Picnic Areas - Shaded and wind -protected area. - Tables for 6-8 people each. - Barbecue facilities. - Locate adjacent to open turf or play areas. Group Picnic Area - Shaded and wind -protected area. - Picnic tables, serving tables, and barbecue facilities for 200 persons minimum. - Restroom facilities nearby. - Play area nearby. - Locate adjacent to open turf area and away from nearby residential areas. Parking Off-street, street, minimum 100 spaces. Restrooms Permanent restroom buildings, minimum one per each 10 acres. Lighting - Provide lighting at athletic fields and courts, parking lots, and pathways. - Design to prevent glare and spill -over into adjacent residential areas. Telephone - Provide public phones accessible at all times. Bicycle - Locate throughout park at reasonable intervals for safety. Parking Lockable parking at suitable locations throughout park. Pathway System Provide multi -use paved paths, minimum ten -feet wide, for service and emergency access and police surveillance. OPTIONAL ELEMENTS - Natural habitat area. - Exercise course, 12 or 24 stations. - Specialized sports facilities such as bocce ball courts or putting green. - Food concessions building. - Children's zoo. - Community garden area. 464 22 A ATTACHMENT 7 ADAMS BTREET +•�� _Us U�_j CITY OF LA pU1NTA Comw*M PARK NORTH ' �� '• D r 46 ATTACHMENT 8 w tym ptiy1 a � 7 FRX : FAX NO. Dec. 13 2( ATTACHMENT 9 IqI3 LA QUrNTA COMMUNITY PARK PERCENTAGES AND SQUARE FOOTAGE OF DESIGNATED PARK ACTIVITIES FROM ORIG NAL MASTER PLAN The total area of La Quinta Park is 925,694 square feet. Enclosed are the approximate percentages and square feet of areas designated for various activities in the original La Quinta Park Master Plan. They are as follows: ACTIVITY PEBCENTAGrE OF PARK AREA. AC"rWITY SQUARE FOOTAGE Baseball Fields w/ overlay Soccer Fields 36.3% 3003000 sf. Parkina Lot Areas ! 4% 116,200 sf. Tennis Courts 1.6% 147000 sf. Passive Area 25.3% 209.,000 sf. Basketball Court 0,4% 3,500 s.f, , Community Center Building 1.4% 12,000 sf. Paved and Unpaved Common Area 21 % 170,984 sf. TOTAL; 100% 825,684 sf. FROM : - FAX NO. Dec. 13 2001 02:49P11 P3 La Quinta Park Amenities S401 As approved Y ved b City Council on February 6, 2001 LA QUTNTA COMMUNITY PARK PERCENTAGES ,AND SQUARE FOOTAGE OF DESIGNATED PARK ACTIVITIES The total area of La Quinta Park is 825,684 square feet, Enclosed are the approximate percentages and square feet of areas designated for various activities in La Quinta Park, They are as follows; ACTIVITY PE,R CEhITAGE OF PARK AREA ACTIVITY SQUAD FOOTAGE Baseball Field 14% 116,581 sf Parking Lot Area 11% 91,473 sf Soccer Field 31% 257,063 sf, Passive Soccer Field 8% 690334 sf, (Grass Area Between Soccer Fields) Skate Park 1 % 10, 000 sf Passive Area 7% 60,067 sf, Basketball Court 1% 6,643 sf. Wcil Site 3Pio 24,277 sf, Paved and Unpaved Common Area 24% 190,243 sf TOTAL: 100% $25,694 sf, 468 1 `! ATTACHMENT 10 August 22, 2001 Dodie Horvitz Community Services Director City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Dear Dodie, Colleen Marcum Musco Sports Lighting, Inc. Phone: 714/540-9335 800/659-0117 toll free Fax: 714/540-9344 E-mail: colleen.marcum@musco.com 3151 Airway Ave, Bldg G-1 Costa Mesa, CA 92626 Web site: www.musco.com The following should address the concerns raised in the Letter received July 10, 2001: Musco follows the guidelines for sports lighting set up by the IES, (Illumination Engineering Society of North America) in manual RP-6-88, "Recommended Practice for Sports and Recreational Area Lighting". Light levels, uniformities, pole locations and heights are recommended in RP-6-88 for safety and playability of all different sports including baseball, soccer, and basketball which are included in the park plan for the city of La Quinta. These designs provide the most cost-effective lighting possible, using the fewest number of poles and fixtures to attain the lighting criteria. The only design criteria where Musco may differ than the IES recommendations is with respects to pole height. For Musco to achieve proper control of spill light and glare to surrounding neighborhoods with it's products, sometimes it is necessary to increase the pole height. This allows the external visors on the light fixtures to block the light source from being directly viewed (glare) and the light from the fixture to be directed more toward the playing field and not into surrounding residential areas (spill). A slight increase in pole height from the IES recommendations improves playability and safety on the field and viewability by spectators. The only drawback to increased pole height is in added cost of the project. Residential and environmental concerns are usually determined before Musco makes it's recommendations on spill control products. In the case of La Quinta Community Park with the nearby residences on the property line, Musco recommends the TLC product providing the best control of spill and glare available in the sports lighting market. The original design completed for La Quinta Community Park was based on an IES recommended design for the field layouts shown on the siteplan. Because of perimeter lighting the large soccer area, the pole locations are not in the exact IES locations, but as close as can be made given the field layouts. The redesigned lighting plan required the addition of 3 poles and 12 fixtures to meet the additional spill criteria of 3 footcandles at the property lines. ilill'oil wry 46- 1 L The extended scans which Musco provides, show the initial light levels that would be measured at the property lines. These values represent a worst case scenario when the lights are first turned on. After the lights have operated for the first 100 hours, the initial light levels will drop toward their maintained values - approximately 80% of the initial values shown. Musco guarantees the sports lighting will fall below the light levels shown on these computer models and our services include a field technician visit to the site if the values are greater than those guaranteed. Musco has a great track record in going the extra mile with our customers to re -aim fixtures that may produce bothersome glare or spill light for residents. If you require any additional information, please contact us so we can provide it for you. Sincerely, Matt Bindel Regional Sales Engineer 4-7o 4 .w JL �, The IDA Home Page - The Light Pollution Abatement Authority - www.darksky.(, -- PavP 1 of 2 ATTACHMENT 12 Text Link Site Users Guide Quick Links Search the Site Site Map International Dark=Sky Association 401 "To preserve and protect the nighttime environment and our heritage of dark skies through quality outdoor lighting." 30 NOV 2001 W Icome to the IDA home a e About_Us Newsroom Education Meetings Resources Links Quick Links Sections Membership HELP GNAT Web Site SITE e p g . The IDA is a non-profit, membership -based 44 0i organization. stop light pollution Recent Events - What's New [ Updated 19 NOV 2001 ] Previous Featured Links September_ Newsletter is on line e now in PDF format e AnnualMeeti_ng_March_17-19 2.002_Informati_on e Featured Links When Less Light is Better A New Standard for Yosemite National Park ..._..........._.. Light Pollution Featured on Science(a-NASA November _1,_200.1 Language Translation by Goole and SYSTRAN sIOD iicant Doiiutlion International Dark -Sky Association 3225 N. First Ave., Tucson AZ 85719 USA (520) 293-3198 (voice) (520) 293-3192 (fax) E-Mail: ida@darksky.org STILLARLiNKAWAAD cBest of the We6 47 http://www.darksky.org/ida/index.html 12/10/,O 1. 11 Good Lighting Fixtures - darksky.org Page 1 of 2 AmHome Page Text Link International Dark -Sky Association Search Tool Site -Map Good Lighting Fixtures and Where to Get Them 10 NOV 2001 About Us Welcome to the NEW Good Lighting Fixtures This is the gateway to the new pages on fixtures. They remain under Newsroom development. Education At this time 65 manufacturers and over 130 fixtures are represented in 21 Meetings categories. Resources Because of the extensive and active RE -CONSTRUCTION of this section, you will find inconsistencies. Links However it has become apparent that the usefulness of these pages far outweigh any "format" concerns. Quick Links Some manufacturers may not have a fixture represented as yet. As time permits more Sections fixtures will be added. All manufactures listed produce at least one "Full Cutoff' fixture or fixtures that help preserve Membership the dark sky. Much effort has been expended to organize the fixtures into logical categories. Due to the nature of the industry this has been difficult because of an inconsistency in terminology. IDA has been asked many times to certify or endorse specific fixtures. IDA does NOT endorse products or manufacturers. One of the reasons is because all fixtures can be installed improperly and used in improper ways. Not all fixtures presented are "Full Cutoff' because some categories may be limited in product availability. Some applications may limit the use of "Full Cutoff' fixtures. In all cases where "Cutoff' fixtures are shown they represent the highest performance we know of for such fixtures. In most cases the "Cutoff' fixtures shown on these pages exceed typical "Cutoff' fixtures but fall short of "Full Cutoff'. The term "Full Cutoff', when used here is based on the visual appearance. When the manufacture has a "full cutoff' statement in the literature the term "IES Full Cutoff' is used. The same applies to "Cutoff' and "IES Cutoff'. It is our intent to develop some type of cutoff ranking validation. That is the task of the Working Group. Some pages may be ranked by performance; most are not. Position on the page has no relevance. When a page contains "Full Cutoff' and "Cutoff' fixtures, "Full Cutoff' will usually appear first then "Cutoff'. 47 ht : ida/fixtures/ 12/10/01 11 `' �//www.darksk Y.or � Good Lighting Fixtures - darksky.org Page 2 of 2 A "TLC" thick gray line will separate "Full Cutoff' and "Cutoff' with some notes about the fixtures or category. No attempt has been made to favor one manufacturer's product over another in ranking fixtures. No attempt has been made to favor one manufacture over another although we note IDA membership. NOTES TO MANUFACTURES AND REPRESENTATIVES - Please help us keep these pages as accurate as possible. We have tried to present all products in the most favorable way we can. If you have high quality graphics or application photos we would appreciate access. If for some reason you do not want your products listed or photos used please let us know. Jack Sales, IDA Webmaster Proceed to Good Lighting Fixtures manuf.html I Top I Home I About Us I News I Edu. I Meetings I Resources I Links I Q-Links I Sections I Membership I it J http://www.darksky.org/ida/fixtures/ 12/10/01 Sports Field Lighting - darksky.org Page 1 of 2 Home Page Text Link International Dark -Sky Association Search Tool Site_MaD Sports Field Lighting 01 NOV 2001 Manufacturer: JSoft Lighting Systems* About Us Newsroom ,h , s :: � Model: Lamp/Wattage: FMH / 1000 watt,1500 watt Education Notes: Full -Cutoff Meetings Resources Links Quick Links Sections r ' Additional Links: nighttime picture of a baseball stadium , another nighttime image , daytime fixture close-up Manufacturer: IMusco Sports Lighting, Inc. Membership Oki, Model: TLC___w_ith cutoff optics Gobd Fixtures Lamp/Wattage: �MH / 1200,1800 . Notes: Cutoff Manufactures A -Road Utilitr See the TLC difference Additional Links: Effective environmental light control , Energy Savings A-Road/Parkin A -Hight Mast �� ; ,r q " x t � + =_ �:. « ° Manufactu Imusco Sports_ Lighting, Inc. A -Architectural Model: Level-8 Enhanced environmental A -_Post T Arch. A -Post Top�n light _control__ Lamp/Wattage: IMH / 1200, 1800 Period A -Wall Mounted Notes: Cutoff W .Sconce Additional Links: Effective environmental light _ _ _ Energy Sayings Styles W-Period W-Utilit Manufacturer: General Electric Lighting items W-Cylinder & Power*Spot ULC With Glare Can ,"� Model: Reduction W-Facade-Sign Residential .d- MH / 1000 watt,1500 watt and 1650 Lamp/Wattage: watt Motion Sens -- Notes: Cutoff Cano Additional Links: Product_ Brochures Catalog pages 474 .4 http://www.darksky.org/ida/fixtures/sports.html 12/10/01 Dodie Horvitz - musco Page 1 ATTACHMENT 13 From: David Crawford <crawford@darksky.org> To: LQCity.lgcc(dhorvitz) Date: Mon, Dec 3, 2001 9:17 AM Subject: musco Hi, Nice to talk to you on the phone today. And to hear that the Palm Springs area is still on the track of quality lighting. The Musco sports lighting that you mention is good stuff. While they also have not so good things, they understand the issues and have developed high quality sports lighting. We have some of it in the Tucson area and it is first rate. Note also that Musco is one of the lifetime IDA organizational members, evidence of their interest in the issues and their support of good lighting. I look forward to my next trip to Palm Springs, and that might be a time to have a short IDA informal meeting there, tour some of the good lighitng, and meet with city staff from the area. Perhaps consider also a formal IDA Section for the area. Dave Crawford CC: laverne booth <Ijbooth @thevine.net> 4 �1 ATTACHMENT 14 2002/03 Soccer Season Estimated Practice Times Truman School U6 & U8 Time Division # of Teams # Players/Team Total # Players/Div Player/Total 5:00-6:30PM Monday U-6 2 5 10 24 U-8 2 7 14 Tuesday U-6 2 5 10 24 U-8 2 7 14 Wednesday U-6 2 5 10 24 U-8 2 7 14 Thursday U-6 2 5 10 24 U-8 2 7 14 U10 6:30-7:30 PM Monday & U-10 5 9 45 45 Wednesday 6:30-7:30 PM Tuesday & U-10 5 9 45 45 Thursday U12 & U14 7:30-9:OOPM Monday & U-12 2 13 26 40 Wednesday U-14 1 14 14 7:30-9:OOPM Tuesday & U-12 2 13 26 40 Thursday U-14 1 14 14 Estimated Practice Times New Park U6 & U8 476 ilk Time Division # of Teams # Players/Team Total # Players/Div Player/Total 5:00-6:30PM Monday U-6 6 5 30 72 U-8 6 7 42 Tuesday U-6 7 5 35 84 U-8 7 7 49 Wednesday U-6 6 5 30 72 U-8 6 7 42 Thursday U-6 7 5 35 84 U-8 7 7 49 U10 6:30-7:30 PM Monday & U-10 10 9 90 90 Wednesday 6:30-7:30 PM Tuesday & U-10 10 9 90 90 Thursday U12 & U14 7:30-9:00PM Monday & U-12 5 13 65 93 Wednesday U-14 2 14 28 7:30-9:OOPM Tuesday & U-12 5 13 65 93 Thursday U-14 2 14 28 47 .L 7 FROM La Quiutn Community Park atimarted Parking Requirements Soccer Fields 1-3300x220' 2-270'x 135' 3 - 240' x 120' 3-99x45' 2 -150' x 75' overlay @a softball 12 f gilds total 12 fields x 13 players x 2 teams 12 x 4 coaches = 12 x 20 spectators Subtotal FAf,. Na. Nov. ATTACHMENT 15 i r,. 312 players 48 240 600 600 divided by 3 participants /car average = 200 cars Basketball Court 12 players divided by 2 = 6 cars Picnic Facilities 10 tables @a 6 average = 60 divided by 3 = 20 cars Required parking stalls 226 Total parking stalls provided in plan 229 Turnover Factor. If half of the participants arrive early or stay later than their scheduled game the numbers of participants at one time could dramatically increase by an additional 300 or 100 cars. This could be accommodated with joint use of the adjacent high school parking area or a sportsfield area would have to be lost for additional parldng. Staggered scheduling of the games could also help to mitigate the turnover pressures. purklo • rose—roi FAX 714-871-1108 PHONE 714-71�-3638 From To Company Fax � Pales 473 ._ 118 FUTURE IRAFFICSIGNALS _ )EVELOPER FEE CALCULATIONS March 4, x 999 ATTACHMENT 16 c~rrv's COST Washington St. & Sagebrush $120,000 1000/0 $120,000 Washington St. & La Fonda Jefferson St. &Miles Ave. $120,000 $120,000 1000/0 o 25% $120,000 $30,000 (share with Indio Jefferson St. &Westward Ho Jefferson St. & Ave. 53 Adams St. &Westward Ho Dune Palms Rd. &Fred Waring Dr. Dune Palms Rd. & Westward Ho $120,000 o 50 /o $60,000 (share with Indio) $120,000 100% $120,000 $120,000 1000/0 $120,000 $120,000 50 /o $60,000 (share with County) $120,000 75% $90,000 (share with Indio) Eisenhower Dr. & Calle Tampico Eisenhower Dr. & Montezuma $120,000 1 owe $120,000 $120,000 1000/0 $120,000 Eisenhower Dr. & Ave. 52 Ave. Bermudas & Calle Tampico' - Ave. Bermudas & Ave. 52 Calle Tampico Civic Center Way Madison St. &Ave. 50 Madison St. & Ave. 52 Madison St. & Ave. 53 Madison St. & Ave. 54 $120,000 1000/0 $120,000 $120,000- 1000/a $120,000 $120,000 .1000/o $120,000 $120,000 $120,000 1 OO /0 25% $120,000 $30,000 (share with Indio) $120,000 75% $90,000 (share with Indio $120,000 100% $120,000 $120,000. 1000/0 $1202000 Madison St. & Airport Blvd. Madison St. & Ave. 58 Madison St. & Ave. 62 Monroe St. & Ave. 53 Monroe St. & Ave. 54 $120,000 100% $120,000 $120,000 500/0 $60,000 (share with County) $120,000 50'/6 $60,000 (share with County) . $120,000 25% $30,000 (share with Indio) $120,000 5U% $60,000 (share with County) Monroe St. & Airport Blvd. Citywide Central Control $120,000 25% $30,000 (share with County) $500,000 73% $365,000 TOTAL = $2,525,000 4 `l 0 .J ATTACHMENT 17 ........................ . ....... _S . ................ ...... . . . . ........... ...... .......... - - - - - - - - - - . ................................. - An ...... �% ...... ............ ..... OWAW VIM ko RVATunuMbIll 1� MALL JAIL 117 .............. Ono "Wm ...... ... P_ Ix PC........... 4A c .. . ............. 4Z, ............ it 7t w 14 C3 CAI, ............ - - -------- 4 -8 Zcj Wdoo:�_O T003 VT 'r"�ON 'ON xuj wod-A FROM : FAX NO. Dec. 07 2001 10 : 2OAM P4 ATTACHMENT 18 MBM0RANDUIVI DATE: December 7, 2001 TO; Dodie 1Hor. v ,tz, L.a Quinta FROM: Steve Lang, Purkiss Rose KSI SU CT: La Qtunta Community Park #00-130 As you requested, here are answers to the questions you forwarded to me this morning. 1. The construction documents are approximately 32% complete We have stopped any further progress on them until we receive direction from the City on the layout. 2. To date, we have expended $ 13 5,176.00 from the construction document preparation phase fee of $165,020.00, 3. The design fees and estimated construction costs for adding additional parking and deleting landscape improvements are: 4 Design Fees include layout, electrical, irrigation and planting revisions . $7,200.00 Estimated Construction. Costs ............... $42,750.00 5. The design fees for revising the grading plan to accommodate the parking area . $xxxxx. 6. The design fees and estimated construction costs for an enlarged building to accommodate an additional stall in the women's and men's restroom are: 7. Design frees ..........— ............................I.1 $2,100,00 Estimated Construction Costs ....................... . .... .. $21,600.00 8. The design fees to relocate the play area to a more northeasterly location. Adjustments will be required to layout, planting and irrigation plans ..................... $1,700.00. 9. The design fees and estimated construction costs for the additional road improvements (approximately 350) in front of the residence to the east of the parr property. Topographic Survey ....... . . . . . ............. $2,200,00 Design Fees $4,165.00 481 FROM : FAX t�O. : Dec. 07 2001 10: 2OAM PS Estimated Construction Costs ........... ....... .... .... , . $417500.00 10. The design fees and estimated construction WAS far the additional offsite sewer line required to serve the park property. Design Fees ........ ........................ .... ........ $49730.00 Estimated Construction Costs .. _ . .... ......... $10,000,00 1 I , The project schedule has been affected by the delay in completing the design of construction documents following the recent public hearings. Specifically the building; design has be t n stopped at the schematic stage pending the decisaor�vn addin additional restroorn stalls Te ,g completion of the grading, and drainage plans has been postponed until the expansion of the parking area is resolved. Any change in the soccer field configuration will necessitate the redesign of the sportsfield lighting system. It will take six weeks to complete the construction drawings. FROM FAX NO. DF - m-7 �acm 1 rA, .:)70M P2 ATTACHMENT 19 Purki%!s Rase-R91 801 N, 1-iarboj- f3culevard Yulicrton, CA 92832 'FG). (714) 871-3638 Fax (71.4) 871-1188 Job Name: La Quinta Community Park Job Number: 00-1.30 Date: 12-07-01 OPINION OF PROBE, BLLi CONSTRU) CTION COSH'' NO. qUANTITY UNIT DESCRIPTION UNIT COST ITEM CAST I SUB -TOTAL 1 1 L.S. Mobilization $ 25,000.00 $ 25,(100.Ui) 2 2 EA. Bmebalt Fields (includes fences, concrete and irri ation $ 1.t•0,000.00 S 320,000.00 3 4 EA Bleathers u..Baseball Fields $ 3.500.00 S 14,000.00 4 625 S.F. Rcstroom Builising $ 145.00 S 90,625.00 5 2,20t) S.F. ConcessionBuildin S 1,50,00 $ 330 000.00 6 1 L.S. Picnic Shade Structure $ 50"000.(t0 $ 50,000.00 7 1 L.S. Tot Lot $ 80,000,00 $ 80,000.00 8 1 L.S. Lighting $ 350,000,00 S 350,000.00 9 1 L,S. Gradins & Orairta $ 2001,000.00 S 200,(100 oo 10 1 L.S. Basketball Court $ 25,000.00 25,000,00 1 1 300 L.S. Concrete Play Curbs $ 24.00 $ 7,200.00 12 48,000 S.F. 4" Concrete (walks and pads) 3.25 $ 156,000.00 13 19,000 S.F, 4" Concrete Sidewalks $ 3,25 $ 61,750.00 14 100 L.F. Scatwall at Fountain 9.5.00 1 S 9,500.00 t 4 1 4 VA Tree Crate_a S 60000 1 S 3.000.00 16 900 L.F. Concrete Now Strip $ 10.00 $ 91000.0U 17 3 EA Drinking Fountains $ 3,000,00 S 9,000.00 ] $ 10 EA Picnic Tables $ 750.00 S 7,500.00 k 19 3 EA �w Benches $ 650.00 5 1,95Ii,00 20 4 EA BBQ's $ 600.00 S 2,400.00 21 582,000 S.F. Ii droseeded 1' jrf $ (1.08 S 46,560.00 Z2 P23 5825000 S,F. $oil Pre (u.! Fine Grading, $ 0.20 $ 116,400,00 169 L.S. 24" Box Trees $ 300.00 S $0,700.00 24 13,420 S.F. Ground Cover J S 0.30 1 5 d 026,0p 483 P\ FROM : FAX NO. : Dec. 07 2001 10:27AM P3 25 4,834 EA Shrubs 1 gallon S 8.00 $ 381,672.00 26 708 EA Shnibsi 5 mallon `.fi 20.00 S 14 160.00 Z r 6157000 S.F. Landscape Irrigation (Eacludiug Baseball fields S 0.65 S 399,750,00 28 1 L.S. parking Lot ( 3" A►05" AGG base, drive approaches, striping, signs) $ 1.SA,040.00 S 1.50,400.40 29 1 L.S. par Course S 20$000.00 S 20,000.00 30 1 L.S. Interactive Fountain S 60,00().00 S G0,01)0.00 31 770 LF. 5' High Ornamental Iran Fence S 65.00 S 50,()50.00 32 1 L.S. Shade Shelter Restroom 25,000.00 S 259000,00 33 345 L.F. W Ai h Concrete Bieck Wall S 80.00 S 27,fW.00 34 1 L.S. Skate ark 10,000 s.f. $ 230 006.00 ,S 230 000.00 SUBTOTAL $ 2,984,843,00 If)% CONTINGENCY $ 298,484,30 TOTAL S 3 253,327,30 Pvrkiss Rose-RSI leas no control over the cost of labor, »sarerials, equipment or tl4e Conn °actor :s mzthod.v of detern-lining costs. There Opinions of probab?e costs represent our be31judgemeni W design profem ovals fivniliar with ti?e construction industry and public works contrails. not g►uaramee that proposals, bads or construction costs will not vary froth our opinio» of probable construction casts_ Opinion of Probable Cost shall not be used as a bidlortn or for any bidding purposes. 4821 ATTACHMENT12O Mr. Lang incorporated the City Council's priorities into Concept #6, as provided in Attachment 2. Provided as Attachment 3 is a list of amenities and the cost associated with each. The following table illustrates the park amenities and the priority category as identified at the January 2, 2001 City Council meeting. Priority Description Total Cost Total Project Cost Essential Mobilization $25,000 $25,000 Essential Grading and Drainage $200,000 $225,000 Essential Parking Lot $150,000 $375,000 Essential Street Improvements $180,279 $555,279 Essential Technical Support $150,000 $705,279 Essential Restroom $90,625 $795,904 One Landscape- Hydroseed Turf, Soilprep, irrigation, mow curbs $493,702 $1,289,606 One Baseball Diamonds $320,000 $1,609,606 Drinking Fountains $6,000 $1,615,606 One Concession $236,250 $1,851,856 One Lighting $350,000 $2,201,856 Administrative Costs $100,000 $2,301,856 10% Contingency $220,185 $2,522,041 Total Funding Available $2,500,000 ($22,041) In the table above, the restroom and concession building costs have been separated. The restroom facility is an essential amenity for the Community Park whereas the concession building is a facility that is not a necessary component for the use of the park. The concession building would be provided as a convenience to the spectators of organized sports and as a vehicle to raise funds for sports organizations. 48J As provided in the table above, pursuant to the cost estimates used, the essential S:\Community Services\CCReports\CC.092.Community Park Design.wpd '!' elements as well as the majority of priority one amenities can be provided through the CIP and Proposition 12 funding sources. Adjustments may need to be made once plans are developed and the project is bid. A portion of priority one, as well as priorities two, three and four, trees, ground cover and an ornamental fence along Adams Street are unfunded at this time, as shown in the following table. Priority Description Total Cost Total Project Cost Baseball Bleachers $14,000 $14,000 One Shade Structure $25,000 $39,000 One Benches $7,800 $46,800 Two Tot Lot $80,000 $126,800 Two Picnic Tables and BBQ's $12,900 $139,700 Two Picnic Shade $50,000 $189,700 Two Skate Park $230,000 $419,700 Two Skate Park Shade $60,000 $479,700 Three Walking path and sidewalks $208,000 $687,700 Three Par Course $20,000 $707,700 Four Basketball Court $25,000 $732,700 Shrubs & Groundcover $10,000 $742,700 Ornamental Fence $42,250 $784,950 267 Trees $103,200 $888,150 Administrative Costs $49,914 $938,064 10% Contingency $88,815 $1,026,879 Technical Support $66,611 $1,093,490 Funding Source Unfunded $1,093,490 4 �3 U S:\Community Services\CCReports\CC.092.Community Park Design.wpd COUNCIL/RDA MEETING DATE: December 18, 2001 Continued Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-418, General Plan Amenment 2001-077, Change of Zone 2001-100 to Change the Land Use Classification and Zoning Designation to Low Density Residential Within the City of La Quinta Sphere of Influence for Subsequent Annexation for Approximately 200 Acres, Bounded on the North by Avenue 52, East by Monroe Street, South by Avenue 53, and East of the Existing City Limits. Applicant: NRI, La Quinta Limited Partnership RECOMMENDATION: Continue the Public Hearing to February 19, 2002. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: �-- The applicant is requesting the public hearing be continued to mid -February as contained in the attached letter (Attachment 1). This time will allow the applicant to pursue meetings with adjacent property owners. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Continue the Public Hearing to February 19, 2002; or 2. Do not continue the Public Hearing to February 19, 2002; or 487 P:\JERRY\CC-co.-club-deseret-continuence.wpd 3. Provide staff with alternative direction. Respectfully submitted, rr Herm n Vmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Letter from Nancy Aaronson, NRI-LQLP Land, LLC 48Qo J01W P:\JERRY\CC-co.-club-deseret-continuence.wpd C1EC:-12-L:?f-101 03: 23P FROM: TO: 97 ' ATTACHMENT # 1 NRI-LQLP Land, LLC 81-100 Avenue 53 La Quint#, California 92253 December 12, 2001 Jerry Herman Director of Community Development City of La Quinta 78495 Calle Tampico La Quinta, CA 92253-1504 Re: NTRI-LQLP Land, LLC Pre -Zoning Hearing -- 240 Acre Annexation to the City of La Quinta Dear Jerry: Per our conversation, we believe it to be in the interest of all parties concerned to continue the above item, scheduled for the City Council on December 18, to instead be heard at the City Council meeting in midi -February. Thank you. Sincerely, ancy Aaro NRI-LQL La d, LLC 12-12-61 15:27 RECEIVED FROM: P-02 T 0 0 44f 4 4 a" COUNCIL/RDA MEETING DATE: December 18, 2001 ITEM TITLE: Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-435; Approval of Tentative Tract Map 30331 to Create Seven Single Family and Other Miscellaneous Lots Subdivision on 5.1 Acres Located on the North Side of Avenue 50, One Quarter Mile West of Jefferson Street. Applicant: Santa Properties AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: 1. Adopt a Resolution of the City Council Certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2001-435. 2. Adopt a Resolution of the City Council approving Tentative Tract Map 30331, subject to the findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The proposed tract map will divide a 5.1 acre parcel into seven single family lots and six lettered lots to create private roads, landscaping and retention areas. Access wa.1 be taken from Avenue 50, on a single cul-de-sac. The property is bordered on the east and west by single family residential tracts which have been previously approved and are under development. Project Request The tentative tract creates seven very large single family residential lots, ranging in size from 18,498 square feet to 27,874 square feet (Attachment 1). Access will occur on a single cul-de-sac which borders the east side of the property. The private street 4 G:\WPDOCS\CC Stf Rpts\SantaTTM30331.wpd will be 33 feet in width, and has been conditioned to restrict parking to only one side. Pad elevations have been created to be compatible with adjacent, previously approved tracts on the east and west side. The proposed tract will therefore blend in well with its neighbors. A gate is proposed approximately 100 feet north of the project's connection to Avenue 50. This will provide adequate stacking for vehicles. A turn -around area is also included in the plans, approximately 50 feet north of Avenue 50. Planning Commission Review The Planning Commission reviewed and recommended approval (5-0-1) of this project at its regularly scheduled meeting of November 27, 2001 (Attachment 2). FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council Certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2001-435; and Adopt a Resolution of the City Council approving Tentative Tract Map 30331, subject to the findings and Conditions of Approval; or 2. Do not adopt Resolutions of the City Council Certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2001-435 or approving Tentative Tract Map 30331; or 3. Remand the applications to the Planning Commission for further consideration; or 4. Continue the request and provide staff with alternative direction. Respectfully submitted, Herman munity Development Director G:\WPDOCS\CC Stf Rpts\SantaTTM30331.wpd 4 9 _1 Approved for submission by: Of Thomas P. Genovese, City Manager Attachments: 1. Planning Commission Minutes of November 27, 2001. 2. Tract Map 30331 G:\WPDOCS\CC Stf Rpts\SantaTTM30331.wpd 492 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-435 PREPARED FOR TENTATIVE TRACT MAP 30331 ENVIRONMENTAL ASSESSMENT 2001-435 APPLICANT: SANTA PROPERTIES WHEREAS, the City Council of the City of La Quinta, California, did, on the 18th day of December, 2001 hold a duly noticed Public Hearing to consider Environmental Assessment 2001-435 for Tentative Tract Map 30331; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 27th day of November, 2001 hold a duly -noticed Public Hearing to consider Environmental Assessment 2001-435, prepared for Tentative Tract Map 30331, located on the north side of Avenue 50, west of Jefferson Street, more particularly described as follows: APNs: 649-520-010, 649-520-012, 649-520-013 WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2001-435) and has determined that although the proposed Tentative Tract Map 30331 could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the conditions of approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify recommending certification of said Environmental Assessment: 1. The proposed Tentative Tract Map 30331 will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2001-435. 493 J0 4 G:\WPDOCS\Env Asses\Santa CCResoEA435.wpd Resolution 2001- Environmental Assessment 2001-435 - Santa Properties Adopted: December 18, 2001 2. The proposed Tentative Tract Map 30331 will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed Tentative Tract Map 30331 does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed Tentative Tract Map 30331 will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. 6. The proposed Tentative Tract Map 30331 will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 8. The City Council has considered the Environmental Assessment 2001-435 and the Environmental Assessment reflects the independent judgement of the City. 9. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 4 - �t 903 G:\WPDOCS\Env Asses\Santa CCResoEA435.wpd Resolution 2001- Environmental Assessment 2001-435 - Santa Properties Adopted: December 18, 2001 1. That the above recitations are true and correct and constitutes the findings of the City Council for this Environmental Assessment. 2. That it does hereby recommend to the City Council certification of Environmental Assessment 2001-435 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum on file in the Community Development Department. 3. That Environmental Assessment 2001-435 reflects the independent judgement of the City. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitutes the findings of the Planning Commission for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2001-435 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum on file in the Community Development Department. 3. That Environmental Assessment 2001-435 reflects the independent judgement of the City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of December, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN PENA, Mayor City of La Quinta, California G:\WPDOCS\Env Asses\Santa CCResoEA435.wpd Resolution 2001- Environmental Assessment 2001-435 - Santa Properties Adopted: December 18, 2001 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 49�► 90 G:\WPDOCS\Env Asses\Santa CCResoEA435.wpd Environmental Checklist Form 1 . Project Title: Tentative Tract Map 30331 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Christine di lorio, 760-777-7125 4. Project Location: North side of Avenue 501 West of Jefferson Street 5. Project Sponsor's Name and Address: Santa Properties 49105 Casa del Oro La Quinta, CA 92253 6. General Plan Designation: Low Density Residential 7. Zoning: Low Density Residential 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Tentative Tract Map to subdivide 5.1 acres into 7 single family lots, two street lots and two landscaping or retention lots. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Low Density Residential South: Avenue 50, Low Density Residential West: Low Density Residential East: Low Density Residential 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Not applicable G:\WPDOCS\Env Asses\EACkIstTT30331.WPD 1 4 9 T iIi 0 8 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared ON I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. 04 I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. IN] I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. l Sol Si e Dife 493 J9 G:\WPDOCS\Env Asses\EACkIstTT30331.WPD Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance G:\WPDOCS\Env Asses\EACkIstTT30331.WPD 49- U00 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X M M X X X X X X ��11. 5o IV. BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, Exhibit 5-1) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 5-2 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 5-2 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Master Environmental Assessment, p. 5-2 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? ("Cultural Resources Assessment for Tentative Tract 30331," Archaeological Advisory Group, September 2001) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? ("Cultural Resources Assessment for Tentative Tract 30331, Archaeological Advisory Group, September 2001) c) Disturb or destroy a unique paleontological resource or site? (Lakebed Delineation Map) d) Disturb any human remains, including those interred outside of formal cemeteries? ("Cultural Resources Assessment for Tentative Tract 30331," Archaeological Advisory Group, September 2001) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: X X X X X X X X X X 501 i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? ("Geotechnical Investigation Proposed 7 Lot Residential Subdivision...," Sladden Engineering, August 2001) iii) Seismic -related ground failure, including liquefaction? ("Geotechnical Investigation Proposed 7 Lot Residential Subdivision...," Sladden Engineering, August 2001) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan EIR, page 4-30 ff.) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? ("Geotechnical Investigation Proposed 7 Lot Residential Subdivision...," Sladden Engineering, August 2001) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, page 4-30 ff.) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) X X X X X X X X X X X X X X 913 g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment p. 6-11) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (General Plan EIR, page 4-30 ff.) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR, page 4-30 ff.) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR, page 4-30 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Specific Plan Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) X X X X X X X 947 K/_ M 50 14 X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? ("Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331...," October 2001) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? ("Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331...," October 2001) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project?("Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331...," October 2001) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: X M �15 0 X X X X X n F.i 50 Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, page 4-126 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, page 4-126 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (General Plan EIR, page 4-126 ff.) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Application Materials) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, page 4-24 b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ) - X X X X X X X X X X X X X X VA 50 9 016 c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4-20) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-20) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII EARLIER ANALYSIS. X 91- X M KI M X /k Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis were used in this review. 4 91. r 10 b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. General Plan, City of La Quinta, 1992. City of La Quinta Municipal Code Cultural Resources Assessment for Tentative Tract 30331, Archaeological Advisory Group, September & October, 2001. Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331 in the City of La Quinta, CA, Synectecology, October, 2001. Geotechnical Investigation Proposed 7 Lot Residential Subdivision Avenue 50 West of Jefferson Street, Sladden Engineering, August 2001. 'i Is 507 11 I Addendum for Environmental Assessment 2001-435 III. c) The proposed project will generate air pollution primarily from the operation of motor vehicles. The 7 single family residential units will generate approximately 67 trips per day'. Based on this trip generation, the project at buildout will generate the following pollutants. Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 1.73 0.07 0.35 -- 0.01 0.01 Daily Threshold 550 75 100 150 Based on 67 trips/day and average trip length of 5 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light O autos at 75 F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. As demonstrated in the Table above, the proposed project will not exceed any threshold for the generation of moving emissions, as established by the South Coast Air Quality Management District. The Coachella Valley is a non -attainment area for PM 10 (particulate matter of 10 microns or smaller). The construction of the proposed project has the potential to generate dust, which could contribute to the PM 10 problem in the area. In order to control PM10, the City has imposed standards and requirements on development to control dust. The applicant will be required to submit such a plan prior to initiation of any earth moving activity at the site. In addition, the potential impacts associated with PM 10 can be mitigated by the mitigation measures below. 1. No earth moving activity shall be undertaken without the review and approval of a PM 10 Management Plan. 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. Institute of Transportation Engineers, "Trip Generation, 6th Edition." Rate calculated for single family 508 residential, at 9.57 trips per day. J 19 G:\WPDOCS\Env Asses\EAAddTT30331.WPD 1 3. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 4. Construction personnel shall be informed of ride sharing and transit opportunities. 5. Cut and fill quantities will be balanced on site. 6. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Pad sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 11. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. With the implementation of these mitigation measures, the impacts to air quality from buildout will not be significant. V. b) A cultural resource survey and resource recovery were conducted for the subject property2. The assessment recommended the completion of trenching on the site, to quantify resources below ground. The trenching was completed, and results submitted to the Historic Preservation Commission for review and approval. The resulting report found that all potential impacts had been 2 " Cultural Resources Assessment for Tentative Tract 30331,"" Archaeology Advisory Group, September 2001. G:\WPDOCS\Env Asses\EAAddTT30331.WPD 2 mitigated, and that no further mitigation measures were required. The impacts to cultural resources from development of the proposed property will be less than significant. VI. a) i) & ii) The proposed project lies in a Zone IV groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. Structures on the site will be required to meet the City's standards for construction, which include Uniform Building Code requirements for seismic zones. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground failure are reduced to a less than significant level. VI. b) The subject property is subject to soil erosion due to wind. The City will implement requirements for a PM 10 management plan, which will control this hazard (please see Air Quality, above). These requirements will reduce potential impacts to a less than significant level. VIII. b) Domestic water is provided by the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The development of the project site will require domestic water. The project proponent will be required to implement the City's standards for water conserving plumbing fixtures and on -site retention, which both aid in reducing the potential impacts associated with groundwater. The proposed project will also meet the requirements of the City's water -conserving landscaping ordinance. These standards will reduce potential impacts to a less than significant level. VIII. c)-e) The City requires that all construction projects retain the 100 year 24 hour storm on -site. This will control the amount of runoff which exits the site during a storm. The park's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. The creation of areas which are mostly sod will encourage percolation of water into the soil. The design of the park includes depressions where the fields are located, to assure adequate detention of storm water. This will ensure that impacts to the City's flood control system are reduced to a less than significant level. G:\WPDOCS\Env Asses\EAAddTT30331.WPD 3 XI. a) & c) A noise analysis was prepared for the proposed park project'. The study found that the existing noise environment generates noise levels at a distance of 50 feet from the centerline of Avenue 50 were 68.5 dBA CNEL. At buildout of the General Plan, this same noise level will reach 73.3 dBA CNEL without mitigation. The City's standard for useable back yard areas on residential lots is 60 dBA CNEL. Several designs for front entry walls were further discussed with the noise engineer following completion of the noise study'. In order to mitigate the potential impacts associated with traffic noise, the following mitigation measures will be implemented. 1 . A 6 foot wall on top of a one foot berm shall be constructed on the southern property line of lot 1. This wall will extend along the eastern property line of lot 1 northerly, to intersect with the entry gates for the proposed project. Said entry gates shall be made of a solid material. 2. On the east side of the entry drive, the project proponent shall place a 6 foot wall on a one foot berm from the entry gate northerly to the northernmost point of Lot D, and extend the wall easterly to the eastern property line, to connect with the wall required in mitigation measure #3, below. 3. A 6 foot wall on a 1 foot berm shall be constructed along the eastern and western property lines, from the walls on the southern frontage of the property northerly to the northern property boundary. The study also found that the project's construction could impact residential units located adjacent to the subject property. In order to mitigate these potential impacts, the study imposes the following mitigation measures: 1. All internal combustion equipment operating within 500 feet of any existing occupied residential unit shall be fitted with properly operating mufflers and air intake silencers. 2. All stationary equipment (e.g. generators and compressors) shall be located as far as practical from adjacent, occupied residential units. These mitigation measures will reduce the potential impacts associated with noise at the subject property to a less than significant level. 3 "Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331..." Synectecology, October, 2001. 4 V _I Personal communication, Todd Brody, November 15, 2001. ' J 2. 2 G:\WPDOCS\Env Asses\EAAddTT30331.WPD 4 0 0 N a� 0 ii i� M M C p E-i N > z M 0 N S6 H �Ono U Ono a H A U� ZA aU �W ox UU w cl 0 a a a V a a C:J H 0 0 0 0 0 Q Q Q A Q O wz z 0.4 Oz a a a a a z U C I cd .� . a cd U cd O ZC13 Elf) O Ln O c c� � O >' o o~ o v� d' � u � o o cd ,.-A 03 �' O i ca to a� a) ° oo >> o � o•o a o o •.. U O U U td ' W U yC o 4 A � 3 U° O o U 0 o a O U 0 RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 5.1 ACRES INTO SEVEN SINGLE FAMILY RESIDENTIAL AND OTHER MISCELLANEOUS LOTS ON THE NORTH SIDE OF AVENUE 50, WEST OF JEFFERSON STREET CASE NO.: TENTATIVE TRACT MAP 30331 APPLICANT: SANTA PROPERTIES WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of December, 2001, hold a duly noticed Public Hearing to consider the request of Santa Properties for review of a Tentative Tract Map to allow the subdivision of 5.1 acres into seven residential lots, generally located on the north side of Avenue 50, west of Jefferson Street, more particularly described as: APN's: 649-520-010, 649-520-012, 649-520-013 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 27th day of November, 2001, hold a duly noticed Public Hearing for Tentative Tract Map 30331, and recommended approval under Resolutions 2001-146 and 2001-147; and WHEREAS, the project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study (Environmental Assessment 2001-435) and determined that the proposed project could have an adverse impact on the environment. However, there would not be a significant effect in this case, because appropriate mitigation measures were made a part of the Conditions of Approval for Tentative Tract Map 30331, and a Mitigated Negative Declaration of Environmental Impact will be filed; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval for said Tentative Tract Map 30331: Finding Number 1 - Consistency with General Plan: A. The property is designated Low Density Residential. The Land Use Element of the General Plan encourages differing residential developments throughout the City. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) insofar as low density residential development fits the character of the City's residential community. 024 � u G:\WPDOCS\CCReso-COA\SantaTT30331.WPD Resolution 2001- Tentative Tract Map 30331-Santa Properties Adopted: December 18, 2001 Finding Number 2 - Consistency with City Zoning Ordinance: A. The proposed development is consistent with the land uses specified in the Zoning Ordinance, as conditioned. Finding Number 3 - Compliance with the California Environmental Quality Act: A. Tentative Tract Map 30331 is subject to the requirements of the California Environmental Quality Act per Public Resources Code Section 65457(a). A M Mitigated Negative Declaration (EA 2001-435) has been prepared. Finding Number 4 - Site Design: A. The proposed design of the subdivision conforms with the development standards found in the General Plan and Zoning Ordinance by creating large single family lots. B. The site is physically suitable for the proposed land division, as the area is generally flat and without physical constraints, and the Tentative Tract Map is consistent with the low density residential character of the community. Finding Number 5 - Site Improvements: A. Infrastructure improvements such as gas, electric, sewer and water will service the site in underground facilities as required. No adverse impacts have been identified based on letters of response from affected public agencies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby require compliance with those mitigation measures required in Environmental Assessment 2001-435. 3. That it does approve Tentative Tract Map 30331 for the reasons set forth in this Resolution and subject to the attached conditions. Ij 2 5 51 <� G:\WPDOCS\CCReso-COA\SantaTT30331.WPD Resolution 2001- Tentative Tract Map 30331-Santa Properties Adopted: December 18, 2001 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 18th day of December, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California J26 5� G:\WPDOCS\CCReso-COA\SantaTT30331.WPD CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 GENERAL 1. Upon the City Council's conditional approval of this tentative tract map, the City Clerk shall prepare and record with the Riverside County Recorder, a memorandum noting that the conditions of approval for the development of this property exist and are available for review at the City Hall. 2. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative tract map, or any final tract map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 3. This tentative tract map, and any final tract map thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). 4. Prior to the issuance of a grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 51 0 j27 G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 1 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 5. The applicant shall comply with applicable provisions of the City's NPDES storm water discharge permit Sections 8.70.010 et seq., LQMC. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan ("SWPPP") is available for inspection at the project site. For construction activities including clearing, grading or excavation of land, which disturbs less than 5 acres, the Permitee shall be governed by the provisions of U.B.C. § 33161 A. For construction activities including clearing, grading or excavation of land, which disturbs 5 acres or more, the Permitee shall be governed by the provisions of U.B.C. § 3316, B. A. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. B. The applicant's SWPPP shall include provisions for all of the following Best Management Practices (BMPs): 1 . Temporary Soil Stabilization (erosion control). 2. Temporary Sediment Control. 3. Wind Erosion Control. 4. Track Out Control. 5. Non -Storm Water Management. 6. Waste Management and Materials Pollution Control. C. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. D. All approved project BMPs shall be maintained throughout the course of construction, and until all public improvements have been accepted by the City. 6. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 28 G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 2 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 PROPERTY RIGHTS 7. Prior to the issuance of any permit(s), the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 8. The applicant shall dedicate or grant public and private street right-of-ways and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 9. Right of way dedications required of this development include: A. PUBLIC STREETS 1. Avenue 50 (Lot "A") - 50-foot half of the 100-foot right-of-way half. B. PRIVATE STREETS 1 . Residential (Street Lot "B"): 36-Foot width. Width may be reduced to 32-foot with parking restricted to one side. 2. Private Gated Entry: 82-foot, or as required to provide adequate turn- around and egress for non -admitted visitors, and approved by the City Engineer. C. CUL DE SACS 1. Private: Use Riverside County Standard 800A to provide a traveled radius of 40-foot measured gutter flow -line to gutter flow -line. 10. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 11. If the City Engineer determines that access rights to proposed street right-of- ways shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. Jr�u 929 G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 3 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 12. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 13. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Avenue 50 - The applicant shall provide a minimum of 20 foot perimeter setback along Avenue 50. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 14. The applicant shall dedicate those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 15. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 16. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 17. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) 18. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. `s3 51 G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 4 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Grading," "Street" and "Landscaping" plans. "Landscaping" plans shall have signature blocks for the Community Development Director and the City Engineer. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Grading" plans shall normally include perimeter walls. "Street" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. Plans for improvements not listed above shall be in formats approved by the City Engineer. 20. The City maintains standard plans, details and/or construction notes for elements of construction. For a fee established by City Resolution, the applicant may acquire standard plan and/or detail sheets from the City. 21. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. Raster -image files of those plans not produced in AutoCAD, or a file format which can be converted to AutoCAD, shall be submitted to the City Engineer. IMPROVEMENT AGREEMENT 22. The applicant shall either construct improvements, and/or satisfy the obligations, or furnish a fully secured and executed Subdivision Improvement Agreemen0 31, 5_ G:\WPDOCS\CCReso-COA\SantaTT30331 Coampd 5 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 ("SIA") to construct such improvements, and/or satisfy its obligations as required by the City, prior to the issuance of any building permit(s). All secured SIAs, the security provided therefor, and the release thereof, shall comply with Chapter 13, LQMC. Improvements to be made, or agreed to be made, shall include removal of any existing structures or obstructions which are not part of the proposed improvements. Where improvements are phased through approval of a Phasing Map for multiple final maps, or other administrative approvals (e.g., Site Development Permits), all off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 23. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the applicant may be required to construct improvements, to construct additional improvements subject to reimbursement by others, or reimburse others who construct improvements that are obligations of this map, or secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 24. Where improvements are to be secured through a SIA, the applicant shall provide detailed construction cost estimates of all on -site and off -site improvements, including survey monumentation, for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be 5� 'J32 G:\WPDOCS\CCReso-COA\SantaTT30331 Coampd 6 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 25. When an applicant fails to construct the improvements for the development, or fails to satisfy its obligations in a timely manner, for the development, or as may be specified in an approved phasing plan, the City shall have the right to halt issuance of all building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 26. Prior to its occupancy of the project site for any construction or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 27. In order to obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. Fugitive Dust Control Plan prepared in accordance with Chapter 6.161 LQMC. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on all final maps that a soils report has been prepared pursuant to Health and Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions of its grading permit. 28. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 29. Prior to the issuance of any building permits, the applicant shall provide building pad certifications stamped and signed by a qualified engineer or surveyor. 033 7 2 ; G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 Each pad certification shall list the elevation shown on the approved grading plan, the actual elevation and the difference between the two, if any. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 30. The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: A. Storm water falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. B. Stormwater shall normally be retained in common retention basins. C. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. D. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. E. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. F. Maximum depth of retention basin, measured at any overflow weir location, shall be six feet for common basins. G. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. H. The tract shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 5, �J34 G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 8 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 31. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. UTILITIES 32. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 33. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed undergound. 34. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 35. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1 . Avenue 50 (Primary Arterial "A") (Lot "A") - Construct - 38 foot half width improvement plus 6-foot wide meandering sidewalk. Construct necessary pavement transitions. B. PRIVATE STREETS 2. Residential (Street Lot "B"): 33-foot travel width with parking restricted to one side, and the applicant shall provide for the perpetual enforcement of the parking restrictions by the homeowners association. AS G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 9 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 3. Gated entries shall provide for a two -car minimum stacking capacity for inbound traffic; and shall provide for a full turn -around outlet for non -entry vehicles. The applicant shall submit a detailed exhibit at a 1 it =10' scale demonstrating that those passenger vehicles that do not gain entry, can safely make a "U" Turn back out onto Avenue 50 from the gated entry. Two lanes of traffic shall be provided on the entry side, one lane for the homeowners, and one lane for visitors. C. CUL DE SACS 1 . Use Riverside County Standard 800 for symmetrical Cul de Sacs, or RC Standard 800A for offset Cul de Sacs with a 38-foot curb radius, measured gutter flow -line to gutter flow -line. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 36. General access points and turning movements of traffic are limited to the following: A. A right in/right out entrance from or onto Avenue 50. 37. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 38. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 39. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. �2v A6 G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 10 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 40. Standard knuckles and corner cut -backs shall conform to La Quinta Standard Drawings, unless otherwise approved by the City Engineer. STREET DESIGN 41. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Where wedge or rolled curb designs are approved, the lip at the flowline shall be vertical (1 /8" batter) and a minimum of 0.1' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 42. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year pavement life, utilizing the site -specific data for soil strength and anticipated traffic loading, including construction traffic. Minimum structural sections shall be as follows: Residential 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5 "/6.00" Major Arterial 5.5"/6.50" or the approved equivalents of alternate materials. CONSTRUCTION 43. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphaltic concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include the most recent (less than six months old at the time of construction) aggregate gradation test results confirming that the design gradations can be achieved in current production. The applicant shall not schedule construction operations until the mix designs have been approved by the City Engineer. 44. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street, and (where required), sidewalk access to publicly -maintained streets. The improvements shall include all 5 required traffic control devices, pavement markings and street name signs. If on G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd jA3 7 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDSCAPING 45. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 46. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 47. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. QUALITY ASSURANCE 48. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 49. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 50. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 51. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer, certifying to the accuracy of the record drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 52. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. 53. The applicant shall maintain all required public improvements until expressly released from this responsibility by the appropriate public agency. 54. The applicant shall provide for weekly street sweeping operations during construction, and until such time as all improvements have been accepted by the City. FEES AND DEPOSITS 55. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. COMMUNITY DEVELOPMENT DEPARTMENT 56. Landscaping and irrigation plans shall be submitted to the Community Development Department for review and approval prior to the issuance of a grading permit for the proposed project site. The landscaping plans shall include the design of the entry walls and gates. Both walls and gates shall not exceed 6 feet in height, and shall be placed on berms if required by mitigation measures in Environmental Assessment 2001-435. 57. Prototypical housing plans are not a part of this approval, and will require separate permitting if required. 58. Signage is not included in this approval. A separate signage permit shall be submitted for entry or monument signage at the project site. 59. All mitigation measures included in Environmental Assessment 2001-435 are hereby included in this approval. G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 13 CITY COUNCIL RESOLUTION 2001- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331 - SANTA PROPERTIES DECEMBER 18, 2001 60. The applicant shall pay school fees as required by law. School fees shall have been paid prior to the issuance of building permits. COACHELLA VALLEY WATER DISTRICT CONDITIONS 61. The project site shall be annexed to Improvement District Nos. 55 and 82 of the district for sanitation service. 62. Plans for grading, landscaping and irrigation systems shall be submitted to the district for review. This review is for ensuring efficient water management. FIRE DEPARTMENT CONDITIONS 63. Approved standard fire hydrants, located at each intersection and spaced 330 feet apart. 64. Blue dot reflectors shall be placed in the street 8 inches from centerline to the side that the fire hydrant is on. 65. any turn -around requires a minimum 38-foot turning radius. 66. Gate entrances shall be at least two feet wider than the width of the travel lanes serving that gate. Any gate providing access from a road to a driveway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. 67. Gates may be automatic or manual and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 68. The minimum dimension for access roads is 20 feet clear and unobstructed width and a minimum clearance of 13 feet 6 inches in height. 69. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. G:\WPDOCS\CCReso-COA\SantaTT30331 Coa.wpd 14 ATTACHMENT #1 Planning Commission Minutes November 27, 2001 Commission. Mr. Stewart Woodard, AIA, representing e applicant, stated the intent was to retain the type of arc ' ecture that currently exists with the restaurant, bring it int scale with the restaurant, and to retain as much of the ndscaping as possible. Most, if not all of the trees would b etained. 6. Commissioner Tyler asked if the existi . single family residence would be razed east of the restaur,. Mr. Woodard stated the older structure would be torn do�v,yti. Commissioner Tyler asked if the perimeter wall would betained. Mr. Woodard stated it would be retained. 7. Chairman Abels aske if anyone else would like to speak regarding this project. T re being no further discussion, the public participation p tion of the hearing was closed and open for Commission iscussion. 8. There b ing no further discussion, it was moved and seconded by Com issioners Butler/Tyler to adopt Planning Commission Re olution 2001-145, approving Site Development Permit 2001- 18, as recommended. R L CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT. Commissioner Robbins. ABSTAIN: None. Compp(issioner Kirk rejoined the Commission. E. Environmental Assessment 2001-435 and Tentative Tract Map 30331; a request of Santa Properties and Development, LLC for certification of a Mitigated Negative Declaration of Environmental Impact and review of a request to subdivide 5.1 acres into seven residential lots located on the north side of Avenue 50 and west of Jefferson Street. 1 . Chairman Abels opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Butler asked staff to explain the pad height and elevation of the lots. Staff explained the pad heights and how the height to which the lots would be filled. u4^ G:\WPDOCS\PC Minutes\PC11-27-01.wpd 11 Planning Commission Minutes November 27, 2001 3. Commissioner Tyler asked staff what would be constructed on the west side of this tract. Staff stated it was the approved Oliphant tract. Commissioner Tyler asked if there was a full turning movement with a signal on Avenue 50 from the exit of Tract 29053. Staff explained the signalized turn movement would match up with the Palmilla project on the south side of Avenue 50. Commissioner Tyler asked what the distance was from the exit for Tract 30331 and the signal. Interim City Engineer Steve Speer stated it was 190 feet. Commissioner Tyler asked if the cul-de-sac met the Fire Department requirements. Staff stated the Fire Department did not have any issues. 4. Commissioner Kirk questioned why there were mitigation measures for Air Quality when no impacts were identified. Should the policy be that there only be a mitigation measure for areas where we have impacts. Assistant City Attorney John Ramirez stated yes, mitigation monitoring is required to mitigate impacts, and if there is no impact there is no need for a monitoring plan. Planning Consultant Nicole Criste stated those are no longer included in the Monitoring Plan, however with Air Quality there is in the General Plan EIR a statement of overriding consideration because the air quality impacts for buildout were in excess of acceptable standards, therefore, additional mitigation was suggested to be included in the PM 10 Plan to help reduce the impacts. Staff can eliminate those suggested mitigation measures if it is the Commission's desire. Commissioner Kirk stated that since there were no impacts, they should be removed. Also, under Cultural Resources there are impacts that should be mitigated and are not. Planning Manager Christine di lorio stated a Phase II study was conducted which mitigated the impacts. No mitigation measures were needed because the study showed the site to be negative. Staff will change the check mark to no impacts. At the time the Initial Study is completed the studies are not completed therefore, the impacts are identified. Once the studies were completed, the areas that are mitigated are identified in the studies. Commissioner Kirk questioned the inconsistencies between the staff report that states there are no impacts and the Checklist which lists potentially significant impacts unless mitigated. Assistant City Attorney John Ramirez stated this is an issue from a practical standpoint of which comes first. He would agree that to the extent the Checklist should always agree with the substance of analysis for the underlying Checklist. He also G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 12 Planning Commission Minutes November 27, 2001 understands staff's view point that when you complete the Checklist you do not have the studies to confirm or deny what mitigation is needed. His recommendation would be that since the Initial Study is the initial study, including both the Checklist and the substance of the analysis, that if in fact the analysis concludes no impact the box should be checked accordingly. It is not a difference of opinion, these are the ultimate conclusions and what drives the box in the Checklist. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Lloyd Watson, engineer for the project, gave a presentation on the project and stated they agreed with the conditions as recommended by staff. 6. Chairman Abels asked if there were any questions of the applicant. Commissioner Kirk asked if they were intending to allow parking on both sides of the street or restrict one side. Mr. Watson stated parking on one side. 7. There being no further questions of the applicant, Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 8. There being no discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-146, certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-435, as modified: A. Eliminating the Air Quality measures from the Monitoring Program. B. Amending the Checklist for both Air Quality and Cultural Resources to reflect no impact. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. 9. It was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2001-147, approving Tentative Tract Map 30331, as recommended. 3ti G:\WPDOCS\PC Minutes\PC 1 1-27-01.wpd 13 lJ44 Planning Commission Minutes November 27, 2001 ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. VII. BUSINESS ITEMS: None VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Co missioner Tyler gave a report on the City Council meeting of Nov tuber 6, 2001. B. Chair an Abels reminded the Commission of the joint meeting with the City Co ncil on December 5, 2001, at 6:00 p.m. X. ADJOURNMEN There being no further siness, it was moved and seconded by Commissioners Tyler/Butler to adjourn thi regular meeting of the Planning Commission to the next regular meeting of the Plann g Commission to be held December 11, 2001, at 7:00 p.m. This meeting of the anning Commission was adjourned at 9:50 p.m. on November 27, 2001. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California t149 G:\WPDOCS\PC Minutes\PC11-27-01.wpd 14 Il�iil rb gil gEl oo d N'is �9 rb gil gEl oo d N'is �9 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 18, 2001 CONSENT CALENDAR: Public Hearing to Consider Adopting Proposals and Authorizing the City Manager to Submit Applications to Riverside County Economic Development Agency for Community Development Block Grant Funds for FY 2002-2003 RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council allocating the use of CDBG funds totaling an estimated $165,000 for FY 2002-2003 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000), and to the City of La Quinta for public facility improvements, i.e. installation of 65 street lights on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($135,000) within Redevelopment Project Area 1. FISCAL IMPLICATIONS: Upon approval by the Department of Housing and Urban Development (H.U.D.) of the County of Riverside "Urban County CDBG" monies, the City will be eligible for approximately $165,000 in funds for the project(s) identified in the Resolution and application submittals. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The CDBG program is an important source of special program funding for the City of La Quinta. The CDBG program is administered by the Riverside County Economic Development Agency (EDA). Each year funding is available from EDA to participating cities in the County for eligible activities. Eligible activities must meet national objectives which include benefits to low and moderate income families, the elderly or handicapped; or aid in the elimination of slums or blight. There are seventeen specific project categories that are eligible for funding (Attachment 1) . 535 Public services is one of the specific project categories eligible for CDBG funding. The list includes child care, recreation programs, and education programs, among others. All public service activities must show benefit to low and moderate income persons. The percent of CDBG funds allowed each year for these activities are limited by formula. The maximum allowable dollar amount this year is $30,000 for La Quinta. The City proposes to allocate the maximum allowable dollar amount ($30,000) for public service activities to the Boys and Girls Club of the Coachella Valley, La Quinta Unit, to continue the Membership Fee Waiver/ Reduction Program. The program provides a fee waiver/reduction for certified low and moderate income families of La Quinta students to utilize day care and after school care services provided by the Boys and Girls Club in La Quinta. An estimated amount of $135,000 is requested to be allocated to the City to provide public facility improvements, i.e. installation of 65 decorative street lights (identified in the Capital Improvement Project) within The Village area on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda (Attachment 2). The funding of the project meets the national objective for the utilization of CDBG funds to eliminate slums and/or blight. The project also meets the criteria for eligibility of eliminating slum or blighting influences as documented in the City Redevelopment Plan Project Area 1. The purpose of this hearing is to review and comment on all proposals, to take public comment, to select and identify proposals, and to reprogram funds if appropriate. The Council's final decision on the use of funds must be reached at the close of tonight's public hearing in order to meet EDA and HUD submittal deadlines. The City will submit "Entitlement Funds Project Application Forms" to EDA. EDA submits, for all participating cities in the CDBG Urban County program, a "Final Statement of Community Development Objectives and projected Use of Funds" to HUD for final approval of CDBG funds for FY 2002-2003. The City received the following grant applications for funding and copies of the requests are available in the City Clerk's Office: "• _ll _ l • Agency Amount Purpose City of La Quinta $135,000 Public Facility Improvement; i.e. installation of 65 street lights on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda 536 College of the Desert $20,562 Installation of new concrete ADA compliant pedestrian (student) sidewalks and campus roadways along the northeast sector of the College campus .............................. . .... ----------------------------...:: Boys & Girls Club $30,000 Fee 115 La Quinta Unit Waiver/Reduction Program FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council allocating the use of CDBG funds totaling an estimated $165,000, for FY 2002-2003 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000), and to the City of La Quinta for public facility improvements, i.e. installation of 65 street lights on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($135,000) within Redevelopment Project Area 1; or 2. Do not adopt a Resolution of the City Council allocating the use of CDBG funds totaling an estimated $165,000, for FY 2002-2003 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000), and to the City of La Quinta for public facility improvements, i.e. installation of 65 street lights on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($135,000) within Redevelopment Project Area 1; or 3. Approve funding alternative eligible requests submitted; or 4. Provide staff with alternative direction. 53,f.Y Ifi Respectfully submitted, 6er Herm n munity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Eligibility Activity Categories 2. Street Improvement Plan Locations 5r 3 <. RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ADOPTING PROPOSALS, REPROGRAMMING FUNDS, AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2002-2003 WHEREAS, the Community Development Block Grant Funds for FY 2002- 2003 will be approximately $165,000 to begin July 1,2001; and, WHEREAS, the City of La Quinta must submit to the Riverside County Economic Development Agency project applications; and, WHEREAS, a public notice was published on November 24, 2001, announcing the availability of funds, requesting proposals, and public hearing dates; and, WHEREAS, the merits of all proposals were openly discussed and considered; and, WHEREAS, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), or reprogramming(s), were selected: PENARMT NAME SPONSOR AMOUNT 1 . Public Facility Improvement: City of La Quinta $135,000 installation of 65 street lights on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda 2. Fee Waiver/Reduction Program Boys & Girls Club $30,000 La Quinta Unit NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: 1. That the City of La Quinta does hereby select the above named project(s) or reprogramming(s), Community Development Block Grant funds. 2. ^ That the City Council hereby directs the City Manager to prepare and submit the designated applications to the Riverside County Economic Development Agency in a timely fashion proposing the named activities and use of funds. 532 Resolution No. 2001- Community Development Block Grant Adopted: December 18, 2001 Page 2 3. If there is a shortfall in funding, the City Council directs the City Manager to request the County to increase the City's public service cap in order to fully fund public service approved applications. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18th day of December, 2001, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC. City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT # 1 FT.TCTIBLE _ACTIVITY CATFcOT s - 1. Acquisition 2. Disposition 3. Public Facilities and Improvements 4. Privately -Owned Utilities 5. Clearance 6. Public Services 7. Interim Assistance 8. Relocation 9. Loss of Rental Income 10. Removal of Architectural Barriers 11. Housing Rehabilitation 12. New Housing Construction 13. Code Enforcement 14. Historic Preservation Y 15. Commercial or Industrial Rehabilitation 16. Special Economic Development 17. Special Activities by Subrecipients 541. y CCF9.110 ATTACHMENT #2 w e S .7 i a, 1✓ v 1." -,w 10 14 rr Sin Orr ;12 j t BUENA 7Z IV Gap) I M! ?.J! d5i 1.6 A%qS LA FONDA Ate. 4w or 4 -1 1 F _T* it n Al. CALLE ESTADO C FOR 4 13 Ll 4 v r CALLLr CADIZ _j ------- . In 9 oAa L 9 E 9 1-t 41 A f CAUX ;- "0 P CV;L4�. COUNTRY CLUB November 29, 2001 Mr. Tom Genovese, City Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Mr. Genovese: WRITTEN CORRESPONDENCE ITEM: Post Office Box 99 / 77-750 Avenue 50 La Quinta, California 92253 76&564-4151 / Fax 564-6396 La Quinta Country Club would like to enlist the City's support in a beautification project on Eisenhower Drive along La Quinta Country Club's property line. In the early 1980's, oleander bushes were planted along the outside of a block wall that has served both as a security fence and a sound barrier. Unfortunately, our valley has become home to the "Leafhopper". This parasite has recently attacked and killed over half of the oleanders along the Eisenhower wall and is starting to infest the bushes along 50t' Avenue. The dying oleanders present an unsightly picture to passers by. This is not in keeping with the image that both the city of La Quinta and the La Quinta Country Club wish to project. In 1993, the City of La Quinta began several street projects in our area. The city expanded Eisenhower Drive and provided storm drains, gutters, and an attractive median strip. This project improved the appearance of the street as well as our boundary landscaping - until the Leafhopper arrived. Although the Club has continued to maintain the oleander bushes, we assume they are planted in the public right of way that was established to complete the expansion of Eisenhower. Replacing the oleanders with more modern and appropriate landscaping is not the only problem we face. Contractors have advised us that the block wall will be damaged beyond repair when the oleanders are removed by the roots, as they should be. Both the oleanders and the wall need to be replaced. Even though the oleanders may be on public property, La Quinta Country Club proposes to share with the City the cost of replacing the wall and landscaping. The City and the Club could collaborate on the wall and landscaping design. Our Board .feels it is very important that action be taken this spring. It is in the best interest of both the club and the city to install an attractive wall with appropriate landscaping that will blend with the median strip and nearby plantings. 003 For forty-two years we have supported the city of La Quinta and watched with pleasure as it grew and prospered. We hope you will agree that this would be a mutually beneficial project. One of our Board Members, Dave Erwin, will contact you to discuss this matter further. Sincerely yours, James R. Reed, President