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2002 01 03 RDAT 0 4 Qum& 4bf 4 Redevelopment Agency Agendas are available on the City's Web Page @ www.la-quinta.org Redevelopment Agency Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Thursday January 3, 2002 - 2:00 P.M. Beginning Res. No. RA 2002-01 I. CALL TO ORDER Roll Call: Board Members: Adolph, Pena, Perkins, Sniff, Chairperson Henderson II. PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. Ill. CLOSED SESSION 1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED EAST OF MADISON STREET BETWEEN AVENUE 58 AND AVENUE 60. PROPERTY OWNER/NEGOTIATOR: WINCHESTER DEVELOPMENT; AND REAL PROPERTY LOCATED WEST OF MADISON STREET BETWEEN AVENUE 60 AND AVENUE 62. PROPERTY OWNER/NEGOTIATOR: DAVIS CAPITAL MANAGEMENT. NOTE: Time permitting, the Redevelopment Agency Board may conduct Closed Session discussions during the dinner recess. In addition, when the Agency is considering acquisition of property, persons identified as negotiating parties are not invited into the Closed Session Meeting. RDA Agenda 00 January 3, 2002 RECONVENE AT 3:00 PM IV. PUBLIC COMMENT At this time members of the public may address the Agency Board on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Agency Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the Agency beginning consideration of that item. V. CONFIRMATION OF AGENDA VI. APPROVAL OF MINUTES 1. MINUTES OF DECEMBER 18, 2001. VII. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JANUARY 3, 2002. 2. APPROVAL OF THE ANNUAL AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2001 VIII. BUSINESS SESSION 1. CONSIDERATION OF AGENCY REORGANIZATION, SELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR THE YEAR 2002. IX. PRESENTATIONS - None X. STUDY SESSION - None XI. DEPARTMENT REPORTS XII. CHAIR AND BOARD MEMBERS' ITEMS XIII. PUBLIC HEARINGS - None RDA Agenda -2- O j 1 r0 January 3, 2002 XIV. ADJOURNMENT - Adjourn to a Regular Meeting of the Redevelopment Agency to be held on January 15, 2002, commencing with Closed Session at 2:00 P.M. in the City Council Chambers, 78-495 Calle Tampico, CA 92253. DECLARATION OF POSTING I, June S. Greek, Secretary of the La Quinta Redevelopment Agency, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of January 3, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 1 1 1, on Friday, December 28, 2001. DATED: December 28 2001 JUNE S. GREEK, CMC Secretary, La Quinta Redevelopment Agency PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777-7025. A one (1) week notice is required. If copies of background material are to be presented to the City Council, during the City Council Meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session for distribution. O0v RDA Agenda -3- January 3, 2002 T 6 414f 4�Q�rw COUNCIL/RDA MEETING DATE: JANUARY 3, 2002 ITEM TITLE: Demand Register Dated January 3, 2002 RECOMMENDATION: Approve Demand Register Dated January 3, 2002 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 47760 - 477701 11,890.39 47771 - 477751 1,149.5 8 47776 - 477781 19213.51 47779 - 477821 19156.50 47783 - 477861 119191.67 Wire Transfers} 1045548.42 P/R 8017 - 81121 130,515.54 P/R Tax Transfers) 41,950.32 CITY DEMANDS $5745522.54 Payable Warrants: 47787 - 478981 361,058.35 RDA DEMANDS 90,151.74 $6649674.28 $6641674.28 FISCAL IMPLICATIONS: Demand of Cash -RDA $90,151.74 M. Falconer, 'Finance Director 004 CITY OF LA QUINTA BANK TRANSACTIONS 12/13/01 - 12/26/01 12/21/01 WIRE TRANSFER - DEFERRED COMP $5,165.80 12/21/01 WIRE TRANSFER - PERS $9,460.62 12/21/01 WIRE TRANSFER - CREDIT UNION $4,922.00 12/21/01 WIRE TRANSFER - RDA ESCROW $60,000.00 12/21/01 WIRE TRANSFER - RDA ESCROW $25,000.00 TOTAL WIRE TRANSFERS OUT $104,548.42 00 002 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:09PM 12/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 47787 12/26/01 &01607 KAREN STONE 10.00 47788 12/26/01 &01608 THE SUNDSTROM CO 217.50 47789 12/26/01 ACE010 ACE HARDWARE 1077.56 47790 12/26/01 ACT100 ACT GIS INC 680.00 47791 12/26/01 ALC050 BOB ALCALA 42.00 47792 12/26/01 ALL100 ALLIANCE SERVICE STATION 852.23 47793 12/26/01 AME200 AMERIPRIDE UNIFORM SVCS 58.27 47794 12/26/01 ANIO50 ANIMAL CARE EQUIPMENT 450.00 47795 12/26/01 AT0010 A TO Z PARTY RENTALS 385.74 47796 12/26/01 AUT030 AUTOMATED TELECOM 289.93 47797 12/26/01 BAR001 RAMON R BARBA 1200.00 47798 12/26/01 BER150 BERRYMAN & HENIGAR INC 13996.00 47799 12/26/01 BOG100 SHARON BOGAN 88.20 47800 12/26/01 BRI100 BRINKS INC 306.00 47801 12/26/01 CAD010 CADET UNIFORM SUPPLY 109.66 47802 12/26/01 CAL080 CA SOC MUNCIPAL FINANCE 225.00 47803 12/26/01 CAL275 CAL -WESTERN FOODSERVICE 218.85 47804 12/26/01 CAM050 CAMPBELL PET COMPANY 51.94 47805 12/26/01 CAR300 CARQUEST 427.69 47806 12/26/01 CIM050 CIMA COMPANIES INC 100.00 47807 12/26/01 COA030 COACHELLA VALLEY INSURANC 2502.00 47808 12/26/01 COA067 COACHELLA VLLY PONTIAC 245.10 47809 12/26/01 COL020 PAT COLE 126.00 47810 12/26/01 COM015 COMPUTER U LEARNING CENTR 562.50 47811 12/26/01 CON115 CONTRERAS CONST 134632.75 47812 12/26/01 COR150 CORPORATE EXPRESS 898.93 47813 12/26/01 COS050 COSTCO BUSINESS DELIVERY 508.70 47814 12/26/01 CVA010 C V A G 2451.94 47815 12/26/01 CVI100 C V INDUSTRIAL & AG SUPP3 553.76 47816 12/26/01 DAN200 DANONE WATERS OF NORTH 276.90 47817 12/26/01 DESO40 DESERT JANITOR SERVICE 4503.50 47818 12/26/01 DES060 DESERT SUN PUBLISHING CO 2117.10 47819 12/26/01 DES065 DESERT TEMPS INC 10655.16 47820 12/26/01 DIS100 DISPLAY TECH EXHIBITS 127.32 47821 12/26/01 DOU200 LES DOUGLAS 665.00 47822 12/26/01 DRE050 DREAM ENGINEERING INC 34.94 47823 12/26/01 EIS010 EISENHOWER IMMEDIATE CARE 135.00 47824 12/26/01 END051 ENDICOTT ENTERPRISES 180.71 47825 12/26/01 ENR100 ENRG FUEL USA INC 342.16 47826 12/26/01 EQUO10 DALE EQUITZ 50.00 47827 12/26/01 EXP200 EXPRESS DETAIL 825.00 47828 12/26/01 FIR017 FIRST CHOICE SERVICES 291.41 47829 12/26/01 FLO100 KRISTINE FLOWERS 60.00 47830 12/26/01 FOU100 FOUNDATION FOR RETARDED 155.44 47831 12/26/01 GAS010 GASCARD INC 92.16 47832 12/26/01 GCS010 GCS WESTERN POWER & EQUIP 6140.47 47833 12/26/01 GE0010 GEORGE'S GOODYEAR 1085.94 000 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:09PM 12/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 47834 12/26/01 GRA010 GRANITE CONSTRUCTION CO 12425.00 47835 12/26/01 GRE100 JUNE S GREEK 966.36 47836 12/26/01 HEG050 HEGGE ELECTRICAL 511.50 47837 12/26/01 HIG010 HIGH TECH IRRIGATION INC 105.15 47838 12/26/01 HOA010 HUGH HOARD INC 325.87 47839 12/26/01 HOM030 HOME DEPOT 1476.92 47840 12/26/01 H00050 FAYE HOOPER 100.00 47841 12/26/01 ICB010 ICBO 60.00 47842 12/26/01 IMP100 IMPACT SCIENCES INC 3984.21 47843 12/26/01 IND055 INDIO AUTOMOTIVE ELECTRIC 134.00 47844 12/26/01 INF030 INFORMATION RESOURCES 125.00 47845 12/26/01 JAS100 JAS PACIFIC 10390.68 47846 12/26/01 JOB020 JOBS AVAILABLE INC 248.40 47847 12/26/01 JPRO10 JP REPROGRAPHICS 125.46 47848 12/26/01 JUD010 JUDICIAL DATA SYSTEMS COR 340.84 47849 12/26/01 KIN100 KINER/GOODSELL ADVERTISNG 2876.21 47850 12/26/01 KRI100 BRUCE KRIBBS CONSTRUCTION 6757.00 47851 12/26/01 LAQ100 LA QUINTA VOLUNTEER FIRE 370.00 47852 12/26/01 LIN050 JAMES LINDSEY 97.18 47853 12/26/01 L00010 LOCK SHOP INC 193.00 47854 12/26/01 LUN050 LUNDEEN PACIFIC CORP 1555.22 47855 12/26/01 MAR350 RAOUL MARTINEZ 283.08 47856 12/26/01 MEE100 WAYNE MEEDS 75.00 47857 12/26/01 MUN010 MUNI FINANCIAL SERV INC 9102.65 47858 12/26/01 MUN100 MUNICIPAL MANAGEMENT 50.00 47859 12/26/01 NAW010 RON NAWROCKI 4400.00 47860 12/26/01 NEX010 NEXTEL COMMUNICATIONS 2094.87 47861 12/26/01 NIC101 NICKERSON & ASSOC INC 10028.00 47862 12/26/01 OFF005 OFFICE DEPOT INC 289.63 47863 12/26/01 OUT100 OUTDOOR SERVICES INC 130.00 47864 12/26/01 OWE020 OWEN & BRADLEY 540.27 47865 12/26/01 PAL005 CITY OF PALM DESERT 946.18 47866 12/26/01 PAR125 RACHEL PARRISH 31.50 47867 12/26/01 PET005 CASH/PETTY CASH 159.81 47868 12/26/01 PIT100 NOEL PITTMAN 61.60 47869 12/26/01 POW100 POWERS AWARDS 391.68 47870 12/26/01 PRE015 THE PRESS -ENTERPRISE CO 1727.18 47871 12/26/01 PRI020 THE PRINTING PLACE 307.45 47872 12/26/01 PUB100 PUBLIC PERSONNEL CONSULT 335.00 47873 12/26/01 PUB150 PUBLIC SECTOR JOB BULLETN 25.00 47874 12/26/01 RAL050 RALPHS GROCERY CO 60.93 47875 12/26/01 RBF100 RBF CONSULTING 1456.44 47876 12/26/01 RIV152 RIV COUNTY TRANSPORTATION 9366.00 47877 12/26/01 RUI100 JOHN RUIZ 95.08 47878 12/26/01 SAN200 SAN DIEGO ROTARY BROOM CO 516.00 47879 12/26/01 SAX100 SAXON ENGINEERING SERVICE 5040.00 47880 12/26/01 SCE105 SCESA 50.00 47881 12/26/01 SKY200 SKYTEL 17.68 47882 12/26/01 SMA010 SMART & FINAL 141.95 007 004 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:09PM 12/26/01 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 47883 12/26/01 SOU007 SOUTHWEST NETWORKS, INC 4551.25 47884 12/26/01 SUN075 SUNLINE TRANSIT AGENCY 407.00 47885 12/26/01 SUN080 SUNLINE SERVICES GROUP 198.94 47886 12/26/01 TAG100 TAG/AMS INC 50.00 47887 12/26/01 TER100 TERRA NOVA PLANNING & 4450.75 47888 12/26/01 TKDO10 T.K.D. ASSOCIATES INC 26202.63 47889 12/26/01 TOP010 TOPS'N BARRICADES INC 158.56 47890 12/26/01 TRIO10 TRI LAKE CONSULTANTS INC 29712.50 47891 12/26/01 TRI100 TRI STATE LAND SURVEYORS 1200.00 47892 12/26/01 TRU010 TRULY NOLEN INC 562.00 47893 12/26/01 USB050 U.S.BANK TRUST NATL ASSOC 7287.50 47894 12/26/01 VAL005 VALLEY ANIMAL CLINIC 200.00 47895 12/26/01 VAN075 VANDORPE CHOU ASSOC INC 1162.50 47896 12/26/01 W00100 DEBBIE WOODRUFF 190.92 47897 12/26/01 WOR100 WORLDCOM 1405.00 47898 12/26/01 XER010 XEROX CORPORATION 1421.36 CHECK TOTAL 361,058.35 003 005- z r 1 N Ol r-1 N M C N I'D r m m O r-+ N M c u) 110 m N M c r-q 0 H O• z -4 r-i r-1 r-A r-1 N \ N N U O O m m m m m m m m m m O m m m m m m O O o r-1 W H Q N 1-4 N r-1 N .--1 N r-4 N r-1 N r-1 N r-1 N r-4 N -4 N r-1 N r-1 N e-i N r-1 N r-I N r 4 N ri N r-i N .-1 N r1 N r-i N ri N r1 w M w � H H H H H H H H H H H H H H H H H H H H H H r1 H z H 0 O o UQ co N o m r m r-1 110 c r-A c� In .-1 M u) N c O o m m m r �.O r N 1n M N N N (Y) 0 O o O M N rr N W x >+ z =) O O r-1 r ri N O ri M 110 O M I 01 r-i O r-1 r1 m 110 m l0 M m m r-1 r M M \0 O ri O Ln Q' O r i OD r Ol O N O m lD N a' N Xn m m to Q a Cl O l0 O O M O O X) r () r O O m O N c N N N a N O tlD m a Q x ,-1 w w 44 H a z Q \ 1 1 Q Q U Q Q W Q W z O H �:) O a H O H co O a H O H H O H z Q H H O H [z H co O Q H x H O H H O OH.i H � tz O O D: O Ui w (n W (n W (n W Cn W U1 W Cn W (n W U) W Cn W (n W Cn W cn W (n W (n W (n w a O H (n a O Q U x a O M a O > z Qom. 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NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47783 12/21/01 COA080 COACHELLA VALLEY WATER 47784 12/21/01 FRE100 JOHN FREELAND 47785 12/21/01 IMPO10 IMPERIAL IRRIGATION DIST 47786 12/21/01 VER200 VERIZON CHECK TOTAL 11:29AM 12/21/01 PAGE 1 PAYMENT AMOUNT 10496.20 150.00 401.01 144.46 11,191.67 0 2' 4 z H N M V' Ln 110 r m m O .-4 N M r-I r-1 r-1 r-1 O H Z 0 11 "I I N x U 0 0 0 0 0 0 0 0 U' 0 C7 u o -4L4 H XXXXXX E E£ E MEE C7 Q W W W W w W 14 W w W W W W m E-H HE-4 H H H H H H H H H H Ha r •• m l0 N r 110 r1 O M N l0 M Ln m H H O M M N U) l0 0 r N O m M -q W z L� N o Ln o to m l0 r rn r E M .-+ r M m l0 N u-) m 0 N M r }4 O Ln --I l0 r (") '-I N .--� wm O 0 N O O v l0 O rn Ln o �r c 0 �+ z x o w H ❑ H O U E � O W FC W Q FC FC O atr z E-+ ❑ H U U U H z E H O O O > > > O O W H z U H U U U U U U WOU H a .7 > .7 > .i > Z a o4 U U U a H > a O H m m In In m m O O H H H O U H w O > fz ❑ ❑ ❑ cz z a ❑ H (.t ❑ z U x x x x x x z z z H H H z w w z Hu) W w W W w W w O W U U U W Is+ H Z W W H H H H H H> Ga > w w w 9 FC a O ❑ �� Q�� w a a a x a x cn 3 3 3 3 3 3 0z W W w H + a W Gu U W M O w o o M O O r Ln rn I > CQ O O O O O O r 0 0 N N l0 z z £ . . H H H H C' I--1 " C' r-i m H ❑ "M Qom. z w z z a. r-1 Qi (1i _i r r H z Q rC rC o rir FC r r r ❑ > > > > > > u-) > > r r r H x < z a < m w oa rx O O w H M N Ln O N M Ln O m Ol N m (V M 14 m l0 O M l0 l0 O H H (M -1 M Ln (n l0 l0 O l0 l0 l0 O l0 l0 l0 1.0 l0 Ln o rl H r-I -+ -4 H .-+ r r r r z M M M m m m N N N N N M O l0 l0 l0 l0 l0 l0 N l0 l0 l0 l0 w l0 H O v v v cr V M o Lr) Ln in U') Ln Ln o u) Ln Ln un Ln r O IT c �T v o a v c v v l0 U U r� O O O O O O O O O O O O O 1-4-4-A r I r 4 e-A -1 I V H H H U) co U) rx a a n: cz a H H H w w w w w w ❑❑❑ Q Q a a a a z z z 3 O O O O H H F-i O >+ >4 >4 >+ >-4 �H H H H Lh W w w w w W Q< Q a a a a a a a (D U 0 a Q z x z x Q x a rx H H H W H w a z a a a .a a s w a a a M H a a a a a a a Q< Q z z z Q O w W W W W W 44 H H H o 0 0 a x x x x x x x a a FC a U U U U U U z W W w H H H a< O r> Q Q FC Q FC x a a a a s cz a ❑ O O O O O O O z W w W co z U U U U U U H H H > > a H Cu W z O > 0 O O O O O O O O O O Cl O :D m m m m m m O H H r-i O O o O Y+ O O O O O O .--i O O O N N N U H < < < < < < w a a a a a a U H O O O O O O z Z W W W ",> > r lD rn H a H O H H z W x N Q a I 022 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:19AM 12/20/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47779 12/20/01 FRE100 JOHN FREELAND 47780 12/20/01 LAQ050 LA QUINTA CITY EMPLOYEES 47781 12/20/01 RIV040 RIVERSIDE CNTY DEPT CHILD 47782 12/20/01 UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL 150.00 416.00 426.50 164.00 1, 156.50 026 023 z Ln -1 N c O E� z r-4 O 11 N N U rn m W E 4 am rn rn rn C7 �C rn rn rn rn a W E• E + E-+ E• LO .. O O O O .-+ z H W z x D Ln r1 N l0 >+ O •--1 c a' e--� Q a Fl: O O O O O O Ln O H >4 z cz O i 3 H w x E• Cl) U U H W z E� n a a s rz a H a w �C z a w a i' a o o o o o W H Z E-F s4 S4 H a a o4 4-1 rz 41 a JJ a O H O rn O Vn 0 U) O > OG 0 a -,Ia -,I M --i M z U z z 0 z Ca z 0 z H (n => W W w W w w > Dx > rz > a > o w \ \ \ U x a a a w w U w H 0 a O w > I > m z z x H z a z a FC m w cn Z 1 O O w E- x O O O O w O O O Cl cq O O O O E a � M � Lr) z N N N N N N N N E4 z O O O O D O O O O O Cl O O O U U r-q e-4 r-I r1 Q O O O O r-I r4 ri r1 0 co a Eq w H a w x w >+ U m O w a Ea o rn a a o w o x Ln E� a �+ Q E� E-4 G.+ z H z O 1 FC U U Q a >4 a z w H o 3 cn H a z H Q 'J Lu H cn 0 a w < a z a F a O x > H a 0 O a H z cn z h a cz E4 [u W z 0 > O O Cl Ln D O Ln IT O O o O O U E+ W Oi > H < L) w a a D O �D Ln e--1 a Q E4 O H E-+ z W a 024 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47776 12/20/01 COA080 COACHELLA VALLEY WATER 47777 12/20/01 SOU002 SOUL OF CHINA 47778 12/20/01 VER200 VERIZON CHECK TOTAL 09:49AM 12/20/01 PAGE 1 PAYMENT AMOUNT 98.60 315.04 799.87 1,213.51 0?oQ 025 z r+ N M v 1n lD r a o H z O I- C) N -4 W H E CAA H H H H H H H a N r-I O O C O C' cM O H O lD O 1-1 N 110 Ol W z r x Z:) H N -1 }1 O M Q $y a FG O c r �o O ao 0 rn rn --4 rn rM r W O O C7 < W �C H < 0 o z o x o H H H U H U U Q U U U H H a > > W. a > > > a Cz O H cn cn O a 0 CO cn U) O > IX 0 H 0 W M Iz -q ccf) W W W z W z z z O W WW O O O HE-'> O> W> cn 3 3 C) a a a x w w H a' O O M O M O O W c'M M I'o N N O > I > m to \o O N M .--1 z z x O O N (Y) H (n H Q H =) r r •-1 .--1 LO .--1 H z O O r r v' r- (Y) r H x � z a rC x w cn a O O w H x O O O O O c c w O O O O o -10 �o w O O O O O �o E D r1 r 1n 1n 1n r z M M cM cM M M N to lD l0 l0 lD lD to H z N N '-+ M M C er M O O O Ln 1n 11n Ln O N N 1 .-1 H V c U U rC O O O O O O O -4 r-q -4 -1 -4 H a a w w H H Q O O }1 }1 1n w w a a a �C �C z I Q > > H x a z a s U m H as w z z z z < O O O O O a x x w a0 F>4 <� z z z z a 0 O O O w w w w CO z U U Cl) > > > > H ram, W z 0 > O O N O O O O D o0 0o O O O O O U h Q Q o a a z a O O O > > > H to M .-1 N r-I a Q H O H H Z w F< a 0� 026 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA 11:40AM 12/18/01 PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT CHECK REGISTER BANK ID: DEF ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47771 12/18/01 MCC300 MC CORD TPAVEL MANAGEMENT 47772 12/18/01 VER200 VERIZON 47773 12/18/01 VER210 VERIZON INTERNET SOLUTION 47774 12/18/01 WEI050 MARK WEISS 47775 12/18/01 WEL025 WELLS FARGO BANKCARD CHECK TOTAL 140.00 333.70 69.00 55.00 551.88 1, 149. 58 03 027 z .-i (V M cr Ln �,o r m m O •--1 N m • H r-I r-1 H O E•+ z r-i O OD r-i I- x N U 0 C7 C7 C7 C7 C7 C7 U .-1 W H E i i E x E E U < W W W W W W W W W W G] W W a W H H H H E-i H H H H H H H H M • O O O O m N O O O rl) -4 r r (D O O O r1 U') O O O ri O m m z H W z O 10 r m rn O L� x= a r r r r (N Lr) c m �o r r >-+ O •-+ N < x a r.4 O O O O m O r O O m O M rn Ln -1 M N H H O z o ff H U H z H E--r O O O > O H O O W H a H H U) H H H H H h-I O.1 P Z > > > > > fZ H a W o: m U) m U) m a O H O O m v] m U) O W O x O W 0 0 0 0 O > a x O W z a m H z z z z C] z U z w w w w w z 14 z x z a H H H H H V) U) W z z z z z w W W U W a4 H H H H W w a> 0 0 0 0 0> H> z> Q4 w w w w> n a x x x x x z x W W W W U) LL a LL LL LL H a U) 1-4U U W N •-1 r-1 r-i r-i r-1 F-1 f� LL' N r-1 N 4 m r-i to to tlD w lD O W m r O m M N O O O (D O > 1 > al •-1 r-1 N .--i r 1-1 m m m m m z z x M M M M �v m I'o �10 �o %o 110 H C_] FH J T Q' Q' Z3, CT m H z to to t0 l0 to m N N N N N Q U') Lr) N u) in M c v c v C x a < ao w ao x 1 O O w H fL O O O O O O O N O O O O O W O O O O O O O N O O O O O 0.1 O Cl O O (D O O m O O O O O r 1n 1n 1n Ln Ln m Lr) .4 r r r r z M (`M M M m M O O O M M M M k.o k.o -10 H z N M f"1 M M M N M IH N M N 1n O O u7 u7 u7 Ln U') O O O O O O O O N r 1 -1 .-i ri 1-1 1n 1-1 -1 -4 --1 rn m U U •"1 r-i r-1 •-+ r-1 •-1 N r'-1 Ln lD < o O o 0 0 0 O O O o 0 0 Cl r-1 1-4 -4 -4 -A -1 tf) H z z O W H E H W O O O < U U U U U o H x x x x x Ln z z z z z a z 1 H O O O O O W z H I H a a a a a a 44 `4 `4 `� � 0 0 0 0 0 0 < a w O H H H H FN-i H U) mm m m cL 1: O a Z x Z a a a a a a a a a 0 U w w w w w G] < w w w w w E-1 Cu z W z > > > > > > E 3 3 3 3 3 z O > O O O O O O O O 1n un 1n u) u-) O O O O O O (D •-A U-) N N N N N O �H M N N N N N N O Cl O O O O U H U os 0: a a a fZ H a a a a a U 1-+ U W W W W W W W W w w w w > > > > > 3 3 3 3 3 3 m Ln rn a H O H E-+ z w a a N 031 028 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:44PM 12/12/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47760 12/12/01 ATT075 AT&T WIRELESS SERVICES 56.41 47761 12/12/01 DES033 CITY DESERT HOT SPRINGS 39.00 47762 12/12/01 ECO200 ECONOMIC DEVELOPMENT AT 40.00 47763 12/12/01 IMPO10 IMPERIAL IRRIGATION DIST 3501.77 47764 12/12/01 LAQ055 LA QUINTA FLORIST 800.00 47765 12/12/01 LAQ077 LA QUINTA HS JUNIOR ROTC 500.00 47766 12/12/01 ROU100 JOSEPH ROUNAGHI 5000.00 47767 12/12/01 SOU010 SOUTHERN CALIF GAS CO 935.98 47768 12/12/01 SPRO10 SPRINT 829.86 47769 12/12/01 VER200 VERIZON 77.37 47770 12/12/01 WOR050 WORLD AFFAIRS COUNCIL OF 110.00 CHECK TOTAL 11,890.39 03 . 029 Z < '--I (M N a' Ln l0 r N m O 'A r1 ri N 1--1 M r-1 Ir -1 Ul H t0 ri ri O x F 0 Z N .--1 CN U (D (D U 0 (D (D U (D (� U £ 0 £ (D 0 (7 a FC W EH W H W H W H W H 43 H W H W F w H W H W H W E-1 W H w H W H W H 124 rl) M M E-1 H v O O O O O N O kD tD 00 r-4 H O O O O O O cT Tn V q;zr ri N o M kD r (n Z W £ >+ H Z O O LI) M O v, r O 1n O N M lD l0 O O CD O (D Lr) O O O c� 00 m lD %V 1n U') v' 1n r O N -+ Q a N Ln ri c o o o O r r o o o o O O ao a) �D ao lD Ln 01 (M W x 00 O c .-1 O 1n Z w a O O m O O 1n F Z O O o LI M rn 01 N ao H M O � E U) U) c� vi w o w a > > > a < a w a < a W 0 a < z < a < Q z a < a < w w w s < Z O W Z E-F O Z H H O U F O U > U > U > U > F O Z < H O x (D H O H Cv E+ O H O U Z U Z U Z H O W" U F OE- H w H H x H MMMMP x x F >+ E-+ 0 H H << E-1 E-+ Q F H U H O a H a x O w x x 0 o Z x O U H U H U . U . x 0 < x O F H x O O x x O U U x O m H w H m H x O > (n > Z x U W a 0 Z O 0 Z O U 0 Z x H x H x H cz E-1 0 Z x W 0 Z Z O 0 Z a 0 Z >> v) cn 0 Z 0 0 0 0 Z W "u) W "W m > ra x W > W W > U w U W U W U W W > 3 O w > £ x w > D+ H W > U) Cn W > U Z U Z U Z W > Z O 0 0 Cn U > U a w a w a w a w a w 0 U a U Q (DO Q 0 a 0 s 0 .a x a w w U W H 0 x M l0 Cn Cn (n w al lD 00 M m (Y) ao Ln 1p 1r) N 0 > I z > z W W x r v D O . O O . D O H O O H r 1n N m r N N r-1 O M -1 N r 1-4 N r w O Ol H O F-1 H O Z ('M N (Y) x > x > x > x < > M .--1 r-i l0 N O C 01 O M m r-1 M C' m (Y) Q' co Lr) r- ra H x F:4 z a Q cn w as x I 0 0 w H x w CQ o lD lD 0 O O 0 O O 0) r-I klD N (M 1D c l0 l0 N M l0 o O O 0 O O 0 O O 0 O O 0 O O 0 O O Cl O O M 1.() 1f) 0 �D l0 O Z Ln f) r M r M r N r N r N r N M O M %D N 01 01 N 0) N Lr) M LO M 0) O Ln m H l0 lD lD l0 l0 l0 l0 r l0 l0 kD I'D l0 \0 lD l0 Z O M 1n r 1 .--i 11) r 1 r-1 o ri d' 1n c v' to c c' U-) v c to v 11 O N -4 1n N N O 0) r Ln m N O N M 1n H M 1n 1-4 M r %D M u) ri U („) �C r-I o r-1 0 H 0 ri 0 ri 0 H 0 r-I 0 r-1 0 r-i 0 lli 0 r-1 0 ri 0 ri 0 r-1 0 r-1 0 r-1 0 Cn U) 0 H (S, H H H H H 0 W z 0 0 0 0 x 0 U 0 U CD 1U-1 a U)a a4 z w z 0 z 0 z 0 z 0 H x 0 U) U)o Ln W (n F w O CH-1 Q H CH-1 Q H Q U) H Z 0 H U a U) 0 x a w U . H 0 . 0 H x 0 h x u 1-4 H r=. F-i I H (n W W H W > w 0 x x H x x H x x H x x H a Gu cn x 4 Z a Q U s Q U W a z [Q H x H cn W U H z z O °4 a s z KC a >+ a < x 3 H 0 >+ 0 z x w x w x w x w a a Cl a W W x H W x H H z H H z H" H z 0 N H a a Cn o 0 z w Q H U 0 U W w H w H a4 E H w H Q a a m 0 h ZD 0 co o 0 Cn x w W x a1 En x w (n x w > H r24 Z 0 O w > 1n r r) M O O O -1 O 1-1 O r-1 O H Ln in r r O O O H Co H O O O O 0 N U H U H O F H O Cn W N O U O w O a O w O a O p1 O O+ Q r 1 o 0 O 0 0 O 0 0 1-1 O x al -4 O x a1 IH O x a1 O �„ N ``)Jl J x w 030 z r ao m 9 O F z 0 \ N \ N x w H i E E a H E-H H a a M (M O O O M H 0 0 0 z H w z xO r u) LO a a r o M 0 r o r � a a a a z F F O O O W H H F U F U H a > a a O H co O C7 C7 O a o z z o z U W z H H z H to z W H H W 0 W W w tz a E U w F-I 0 a O w o0 1 > m -.4 z z 2: a, H 0 H =) C' H z l0 Q Lr) H x a z a a w cn m ac 1 O o w H cz o 0 0 w o Cl 0 w o 0 0 z M cM M F z M U-) O O O v U U a o 0 0 � � w w O O a a H H U U M z z o M p O O O uO U U a a cn cn a a I H H a a a W H Cu Cc, �4 z U4 44 a o a a a s a a s a s O x w a a o w O O cn z > 3 3 H Cu W z 0 9 0 0 0 0 o u-) u) O N O O a U > � � 0 I- 4 a a W a I O F 034 031 A/P - AP6002 CHECKS TO BE VOIDED 4:39PM 12/13/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 47454 DEF 11/26/01 375.00 LEA020 LEAGUE OF CALIF CITIES TOTAL VOIDED 375.00 INVOICE DESCRIPTION REGISTRATION 035 0iz / T 0j,Tit � o`� o U Incox Tm V �r of 7 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: January 3, 2002 ITEM TITLE: Approval of the Annual Audited Financial Statements for the Year Ended June 30, 2001 BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve, receive and file the Annual Audited Financial Statement for the year ended June 30, 2001 (Attachment 1). FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the end of every fiscal year, the Redevelopment Agency prepares an audited financial report. FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: 1 . Approve, receive and file the Annual Audited Financial Statement for the year ended June 30, 2001; or 2. Do not approve, receive and file the Annual Audited Financial Statement for the year ended June 30, 2001; or 3. Provide staff with alternative direction. 03u Respectfully submitted, ohn M. FalconE inance Director Approved for submission by: Thomas P. Genovese City Manager Attachment: 1. Annual Audited Financial Statement for the year ended June 30, 2001 0 3 "~ CONRADAND ASSOCIATES, L.L.P. CERTIFIED PUBLIC ACCOUNTANTS LA QUINTA REDEVELOPMENT AGENCY Financial Statements and Supplemental Data Year Ended June 30, 2001 (with Independent Auditors' Report Thereon) LA QUINTA REDEVELOPMENT AGENCY Financial Statements and Supplemental Data Year Ended June 30, 2001 TABLE OF CONTENTS Independent Auditors' Report Basic Financial Statements: Government -wide Financial Statements: Page 1 Statement of Net Assets 4 Statement of Activities 5 Fund Financial Statements: Governmental Funds: Balance Sheet 6 Reconciliation of the Balance Sheet — Statement of Net Assets 8 Statement of Revenues, Expenditures and Changes in Fund Balances 10 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances — Statement of Activities 12 Notes to the Financial Statements 13 Required Supplementary Information: Notes to Required Supplementary Information Schedules of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual: Low/Moderate Income Housing Fund — PA No. 1 41 Low/Moderate Income Housing Fund — PA No. 2 42 Low/Moderate Bond Fund — PA No.1 43 Low/Moderate Bond Fund — PA No. 2 44 Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 45 CONRADAND CERTIFIED PUBLIC ACCOUNTANTS ASSOCIATES, L.L.P 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 Board of Directors La Quinta Redevelopment Agency La Quinta, California INDEPENDENT AUDITORS' REPORT We have audited the accompanying basic financial statements of the La Quinta Redevelopment Agency, a component unit of the City of La Quinta, California as of and for the year ended June 30, 2001, as listed in the table of contents. These basic financial statements are the responsibility of the management of the La Quinta Redevelopment Agency. Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe our audit provides a reasonable basis for our opinion. In our opinion, the basic financial statements referred to above prevent fairly, in all material respects, the financial position of the La Quinta Redevelopment Agency at June 30, 2001, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America. As discussed further in the notes to the basic financial statements, the accompanying financial statements reflect certain changes in the presentation of financial data required as a result of the implementation of GASB No. 34 for the year ended June 30, 2001. The La Quinta Redevelopment Agency has not presented Management's Discussion and Analysis that the Governmental Accounting Standards Board has determined is necessary to supplement, although not required to be part of, the basic financial statements. The information identified in the accompanying table of contents as required supplementary information is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was made for the purpose of forming an opinion on the basic financial statements taken as a whole. The supplemental data listed in the table of contents is presented for purposes of additional analysis and is not a required part of the basic financial statements of the La Quinta Redevelopment Agency. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly presented in all material respects in relation to the basic financial statements taken as a whole. 041 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION In accordance with Government Auditing Standards, we have also issued a report dated August 17, 2001 on our consideration of the Agency's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. August 17, 2001 a4 2 LA QUINTA REDEVELOPMENT AGENCY Statement of Net Assets June 30, 2001 Governmental Activities Assets: Cash and investments (note 2) $ 181662, 73 9 Accounts receivable 1495,199 Prepaid items 33,515 Interest receivable 833 Notes receivable (note 3) 8,861,382 Due from other governments 260,388 Restricted assets: Cash and investments with fiscal agent (note 2) 9,714,808 Capital assets, net (note 6) 957695319 Total assets 4714221183 Liabilities: Accounts payable 55,226 Accrued salaries and benefits 16,469 Interest payable 15376,631 Deposits payable 14,283 Due to the City of La Quinta 767,170 Due to other governments 7307884 Noncurrent liabilities (notes 8 to 13): Due within one year 11,074,078 Due in more than one year 8473815709 Total liabilities 98,416,450 Net assets: Restricted for: Low moderate housing 18,2877655 Debt service (85,792)039) Capital projects 16,510,117 Total net assets $ (50,994,267) See accompanying notes to the basic financial statements. 4 041 LA QUINTA REDEVELOPMENT AGENCY Statement of Activities Year Ended June 30, 2001 Program Revenues Operating Capital Net Charges for Contributions Contributions Governmental Expenses Services and Grants and Grants Activities Governmental activities: Planning and development $ 5,420,117 - - 450,662 (4,969,455) Low and moderate housing 5,4321,992 - - 6,045,848 612,856 Interest expense 5,432,682 - - - (5,432,682) Total governmental activities $ 16,285,791 - - 6,4961510 (9,789,281) General revenues: Taxes: Property taxes 151Y3249183 Investment income 1,195,109 Rental income 388,121 Gain on sale of capital assets 318,461 Miscellaneous revenues 25,096 Total general revenues 171,2501,970 Change in net assets 72461,689 Net assets at beginning of year (58,455,956) Net assets at end of year $ (50,994,267) See accompanying notes to the basic financial statements. 04 R LA QUINTA REDEVELOPMENT AGENCY Governmental Funds - Balance Sheet June 30, 2001 Special Revenue Funds Low/Moderate Low/Moderate Low/Moderate Low/Moderate Income Housing - Income Housing - Bond - Bond - Assets PA No. 1 PA No. 2 PA No. 1 PA No. 2 Cash and investments (note 2) $ 2,985,890 3,740,675 - 340,862 Cash and investments with fiscal agent (note 2) - - 1,550,700 2,390,586 Accounts receivable 88,299 - - _ Prepaid items - - _ _ Interest receivable - - 833 - Notes receivable (note 3) 2,861,382 10,627,172 - - Due from other funds (note 4) - - _ _ Due from other governments 39,929 12,149 - _ Advances to other funds (note 5) 511,903 39,135 - - Total assets $ 6,487,403 14,419,131 1,551,533 2,731,448 Liabilities and Fund Balances Liabilities: Accounts payable $ 14,102 24,644 - - Accrued salaries and benefits - 16,469 - - Deferred revenue 751,732 10,627,172 - - Deposits payable 14,283 - - _ Due to other funds (note 4) - - 100,000 - Due to the City of La Quinta - - 618,603 148,567 Due to other governments - - _ _ Advances from other funds (note 5) - - Total liabilities 780,117 10,668,285 718,603 148,567 Fund balances: Reserved for: Bond projects - - 1,550,700 2,390,586 Prepaid items - - _ _ Notes receivable 2,109,650 - _ _ Advances to other funds 511,903 39,135 - - Unreserved: Designations 3,085,733 3,711,711 - 192,295 Undesignated - - (717,770) - Total fund balances 5,707,286 3,750,846 832,930 2,582,881 Total liabilities and fund balances $ 6,487,403 14,419,131 1,551,533 2,731,448 See accompanying notes to the basic financial statements. 6 , 0 41) Debt Service Funds Redevelopment Redevelopment Agency - Agency - PA No. 1 PA No. 2 Capital Projects Funds Redevelopment Redevelopment Agency - Agency - PA No. 1 PA No. 2 Totals 4,173,459 1,181,553 2,955,712 3,284,588 18,662,739 199,964 2,143 5,357,019 214,396 9,714,808 - - - 60,900 149,199 3,515 - 3,515 - - 833 - - - 13,488,554 100,000 - - - 100,000 159,715 48,595 - - 260,388 - - - - 551,038 4,633,138 1,232,291 8,316,246 3,559,884 42,931,074 11,689 4,791 55,226 - - 16,469 - - 11,378,904 - - 14,283 - - 100,000 - - - - 767,170 200,899 529,985 - - 730,884 511,903 39,135 - - 551,038 712,802 569,120 11,689 4,791 13,613,974 5,357,019 214,396 9,512,701 3,515 - 3,515 - - 2,109,650 - - 551,038 - - 2,944,023 3,340,697 13,274,459 3,920,336 663,171 - - 3,865,737 3,920,336 663,171 8,304,557 3,555.093 29,317,100 4,633,138 1,232,291 8,316,246 3,559,884 42,931,074 7 r> LA QUINTA REDEVELOPMENT AGENCY Governmental Funds Reconcilation of the Balance Sheet of Governmental Funds to the Statement of Net Assets June 30, 2001 Fund balances of governmental funds $ 29,317,100 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets, net of depreciation, have not been included as financial resouces in governmental fund activity. 9,769,319 Long-term debt from the General Long -Term Debt Account Group that have not been included in the governmental fund activity. (95,455,787) Accrued interest payable for the current portion of interest due on Long-term debt has not been reported in the governmental funds. (1,376,631) Revenues that are measurable but not available. Amounts are recorded as deferred revenue under the modified accrual basis of accounting. 6,751,732 Net assets of governmental activities $ (50,994,267) See accompanying notes to the basic financial statements. 8 04!�i LA QUINTA REDEVELOPMENT AGENCY Governmental Fund Types Statement of Revenues, Expenditures and Changes in Fund Balances Year Ended June 30, 2001 Special Revenue Funds Low/Moderate Low/Moderate Low/Moderate Low/Moderate Income Housing - Income Housing - Bond - Bond - PA No. 1 PA No. 2 PA No. 1 PA No. 2 Revenues: Taxes $ 3,737,113 Developer fees 453,848 Investment income 967383 Rental income 3883,121 Proceeds from sale of property 406,461 Miscellaneous revenues 251)096 Total revenues 4,6997022 Expenditures: Current: Planning and development 3126551008 Capital outlay - Debt service: Principal - Interest - Payments under pass -through obligations - Total expenditures 351265,008 Excess (deficiency) of revenues over (under) expenditures 1,434,014 Other financing sources (uses): Transfers in (note 16) - Transfers out (note 16) (1,739,031) Transfers to the City of La Quinta - Proceeds of advances from City - Total other financing sources (uses) 1,739,031) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (305,017) Fund balances at beginning of year, 1,5172600 1852625 1,703,225 837,605 2S.S /,bUJ 865,620 (338,760) (153,379) (492,139) 373,481 268,391 2687391 268,391 (1,177,000) (1,177,000) (908,609) as restated (note 17) 611012,303 3,37731365 1117413,539 Fund balances at end of year $ 5,707,286 327507846 832,930 See accompanying notes to the basic financial statements. 10 74,163 74,163 74,163 74,163 2,508,718 2,582,881 r 04J Debt Service Funds Capital Projects Funds Redevelopment Redevelopment Redevelopment Redevelopment Agency - Agency - Agency - Agency - PA No. 1 PA No. 2 PA No. 1 PA No. 2 Totals 14,948,451 63,070,400 - - 26,273,564 - - - 5,000 501,848 575,845 843,159 67,250 166,832 1,518,648 388,121 406,461 25.096 15,52451296 6,154,559 67,250 171,832 28,662,738 2371341 98,580 8302458 276,321 5,5455313 - - - 46,040 467040 3,3491)544 1551,531 - - 3,505,075 4,2287397 13,2292894 - - 5,458,291 6,2311592 4,71711789 - - 10,949,381 145,0467874 6,201,794 830,458 322,361 25,504,100 1,477,422 (47,235) (763,208) (150,529) 3,158,638 177393,031 3382760 31,888,672 1,230,180 7,196,643 (3,888,672) (1,230,180) - - (7,196,643) - - (2,788,179) (1,158,905) (5,277,463) 405,584 629,283 - - 11034,867 (1,744,057) (262,137) 1111001493 71,275 (4,242,596) (266,635) 4,186,971 319201336 (309,372) 972,543 6631171 337,285 71967,272 8,304,557 (79,254) (1,083,958) 31634,347 30,401,058 3,55511093 29,3171100 043 11 LA QUINTA REDEVELOPMENT AGENCY Reconcilation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended June 30, 2001 Net changes in fund balances - total governmental funds $ (1,083,958) Amounts reported for governmental activities in the statement of activities is different because: Governmental funds report capital outlay as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. 15,707 Governmental funds report gross proceeds from property sales . In the statement of activities, proceeds are netted against book value. (88,000) Proceeds of long-term debt is recorded as an other financing source in governmental funds. In the statement of activities, new debt increases liabilities (1,034,867) Repayment of bond principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net assets. 3,505,075 The statement of net assets includes accrued interest on long-term debt. 25,609 Revenues that are measurable but not available. Amounts are recorded as revenues under the full accrual basis of accounting. 6,122,123 Change in net assets of governmental activities $ 7,461,689 See accompanying notes to the basic financial statements. 12 O e ;) LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements Year Ended June 30, 2001 (1) Summary of Significant Accounting Policies The following is a summary of the significant accounting policies of the La Quinta Redevelopment Agency: (a) Organization and Tax Increment Financing Redevelopment Goals and Objectives The general objective of the Redevelopment Plan adopted by the Agency is to encourage investment in the Redevelopment Project Areas by the private sector. The Redevelopment Plan provides for the demolition of buildings and improvements, the relocation of any displaced occupants, and the construction of streets, parking facilities, utilities and other public improvements. The Redevelopment Plan also includes the ability to redevelop land by private enterprise or public agencies, the rehabilitation of structures, the rehabilitation or construction of single family and low and moderate income housing, and participation by owners and tenants of properties in the Redevelopment Project. Redevelopment Project Areas The Agency has established two redevelopment project areas. On November 29, 1983 the City Council approved and adopted the Redevelopment Plan for the La Quinta Redevelopment Project Area No. 1. On May 16, 1989 the City Council approved and adopted the Redevelopment Plan for the La Quinta Redevelopment Project Area No. 2. These plans provide for the elimination of blight and deterioration that was found to exist in the project areas. Tax Increment Financing The Law provides a means for financing redevelopment projects based upon an allocation of taxes collected within a redevelopment project. The assessed valuation of a redevelopment project last equalized prior to adoption of a redevelopment plan or amendment to such redevelopment plan, or "base roll", is established and, except for any period during which the assessed valuation drops below the base year level, the taxing bodies, thereafter, receive the taxes produced by the levy of the current tax rate upon the base roll. Taxes collected upon any increase in assessed valuation over the base roll ("tax increment") are paid and may be pledged by a redevelopment agency to the repayment of any indebtedness incurred in financing or refinancing a redevelopment project. Redevelopment agencies themselves have no authority to levy property taxes. 13 I� LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (b) Basis of Accounting and Measurement Focus The basic financial statements of the Agency are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Financial reporting is based upon all GASB pronouncements, as well as the FASB Statements and Interpretations, APB Opinions, and Accounting Research Bulletins that were issued on or before November 30, 1989 that do not conflict with or contradict GASB pronouncements. FASB Pronouncements issued after November 30, 1989 are not followed in the preparation of the accompanying financial statements. Government -wide Financial Statements Government -wide financial statements display information about the reporting government as a whole, except for its fiduciary activities. These statements include separate columns for the governmental and business -type activities of the primary government (including its blended component units), as well as its discreetly presented component units. The La Quinta Redevelopment Agency has no business -type activities or discretely presented component units. Eliminations have been made in the Statement of Activities so that certain allocated expenses are recorded only once (by the function to which they were allocated). However, general government expenses have not been allocated as indirect expenses to the various functions of the Agency. The accompanying government -wide financial statements for the Agency present negative net assets because the primary activity of the Agency is to issue debt to construct infrastructure that will be owned and maintained by the City. Government -wide financial statements are presented using the economic resources measurement focus and the accrual basis of accounting. Under the economic resources measurement focus, all (both current and long-term) economic resources and obligations of the reporting government are reported in the government -wide financial statements. Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. Under the accrual basis of accounting, revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange -like transactions are recognized when the exchange takes place. Revenues, expenses, gains, losses, assets, and liabilities resulting from nonexchange transaction are recognized in accordance with the requirements of GASB Statement No. 33. O5 14 •-► LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as an expenditure. Proceeds of long-term debt are recorded as a liability in the government -wide financial statements, rather than as an other financing source. Amounts paid to reduce long-term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expenditure. Fund Financial Statements The underlying accounting system of the Agency is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the primary government's governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds and similar component units. Fiduciary funds of the Agency primarily represent assets held by the Agency in a custodial capacity for other individuals or organizations. The Agency has no nonmajor funds, enterprise funds, or fiduciary funds. Governmental Funds In the fund financial statements, governmental funds and agency funds are presented using the modified -accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The Agency uses a thirty day availability period. Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed derived tax revenues are recognized as. revenues in the period in which the underlying exchange transaction upon which they are based takes place. Imposed non -exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or O�J 15 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) when they are received, whichever occurs first. Government -mandated and voluntary non -exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is considered to be a measure of "available spendable resources." Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Non -current portions of long-term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources," since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as an other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. (c) Activities in Major Funds The following funds are presented as major funds in the accompanying basic financial statements: Special Revenue, Low and Moderate Income Housing P.A. No. 1 and No. 2 Funds — To account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. �r A C J .._t 16 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Special Revenue, Low and Moderate Bond Fund P.A. No 1 and No 2 Funds — To account for bond proceeds and expenditures of bond -financed low and moderate income housing programs. Debt Service Funds, P.A. No. 1 and No. 2 — To account for the accumulation of resources for the payment of debt service for bond principal, interest and trustee fees. Capital Projects Funds, P.A. No. 1 and No. 2 — To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. "Total fund balances" of the Agency's governmental funds of $29,317,100 differs from "net assets" of governmental activities of $(57,745,999) reported on the Statement of Net Assets. The difference primarily results from the long-term economic focus of the Statement of Net Assets versus the current financial resources focus of the governmental funds balance sheets. Reclassifications and Eliminations Interfund balances must generally be eliminated in the government -wide statements. Due to/from other funds $100,000 Advances from/to other funds 551,038 Total reclassifications and eliminations S651,038 17 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, Continued) (d) Explanation of Differences between Governmental Funds Balance Sheet and the Statement of Net Assets Total Governmental Capital Accumulated Funds Assets Depreciation Assets: Cash and investments $ 18,662,739 - - Cash with fiscal agent 9,71431808 - - Accounts receivable 149,199 - - Prepaid items 31,515 - - Interest receivable 833 - - Notes receivable 13,4887554 - - Due from other funds 1001000 - - Due from other governments 260,388 - - Advances to other funds 551,038 - - Land - 97065,319 - Buildings - 8801000 (176,000) Total assets $ 421931,074 919457319 (176,000) Liabilities: Accounts payable $ 551226 - - Accrued salaries and benefits 167469 - - Interest payable - - - Deferred revenue 11,378,904 - - Deposits payable 14,283 - - Due to other funds 100,000 - - Due to the City of La Quinta 7671170 - - Due to other governments 730,884 - - Advances from other funds 5515038 - - Long-term debt - - - Total liabilities 13,613,974 - - Fund balances/net assets 2913 17, 100 9,945,319 (176,000) Total liabilities and fund balances/net assets $ 42,931,074 9,945,319 (176,000) 18 U5 Long-term Debt Interest Transactions Payable Certain Reclassifications Statement of Deferred and Net Assets Revenue Eliminations Totals - - - 18,662,739 - - 9,714,808 - - - 1492199 - - - 35515 - - - 833 - - (42627,172) - 8,8612382 (100,000) - 260,388 (551,038) - 9,065,319 704,000 4,627,172 (651,038) 47,422,183 - 55,226 - - - 16,469 13,3761631 - - 1,376,631 - (11,378,904) - - - - 14,283 (100,000) - 767,170 7301884 - - - (551,038) - 95,455,787 - - - 9554557787 95,45531787 12376,631 (11,378,904) (651,038) 98,416,450 (95,455,787) (1,376,631) 6,751,732 - (50,994,267) 4,627,172 (651,038) 47,422,183 CG57 19 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) "Total fund balances" of the Agency's governmental funds of $29,317,100 differs from "net assets" of governmental activities of $(57,745,999) reported on the Statement of Net Assets. The difference primarily results from the long-term economic focus of the Statement of Net Assets versus the current financial resources focus of the governmental funds balance sheets. Reclassifications and Eliminations Interfund balances must generally be eliminated in the government -wide statements. Due to/from other funds $100,000 Advances from/to other funds 551,038 Total reclassifications and eliminations 651 038 20 0505 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies. (Continued) (e) Explanation of Differences between Governmental Funds Operating Statements and the Statement of Activities Total Governmental Capital Accumulated Funds Assets Depreciation Revenues: Taxes $ 262273,564 - - Developer fees 50,848 - - Investment income 1,518,648 - - Rental income 388,121 - - Proceeds from sale of property 40611461 (88,000) - Miscellaneous revenues 25,096 - - Total revenues 287662,738 (88,000) - Expenditures: Current: Planning and development 5,545,313 - 29,333 Capital projects 46,040 (45,040) - Debt service: Principal 31,505,075 - - Interest 5,458,291 - - Payments under pass through obligations 10,94973 81 - - Total expenditures 25,5047100 (45,040) 297333 Other financing sources (uses): Transfers in 7,1967643 - - Transfers out (7,196,643) - - Transfers to the City of La Quinta (5,277,463) - - Proceeds of advances from City 1,034,867 - - Total other financing sources (uses) (4,242,596) - Net change in fund balances/net assets (1,083,958) (42,960) (29,333) Fund balances/net assets, beginning of year, as restated 303,401,058 979881279 (146,667) Fund balances/net assets, end of year $ 29,317,100 91,945,319 (176,000) 053 22 Long-term Debt Transactions Certain Interest Deferred Payable Revenue Reclassifications and Eliminations Statement of Activities (10,949,381) 15,324,183 6,0005,000 - 6,050,848 122,123 - 1,640,771 - - 3887121 318,461 25,096 6,1227123 (10,949,381) 23,747,480 (3,505,075) - - (25,609) - (3,505,075) (25,609) - (1,034,867) - - (1,034,867) - - 2,470,208 257609 6,122,123 (97,925,995) (1,402,240) 629,609 5,574,646 1,000 5,432,682 (10,949,3 81) - (10,949,381) 11,008,328 (7,196,643) - 71)196,643 - (5,277,463) (5,277,463) 7,461,689 (58,455,956) (95,455,787) (1,376,631) 6,751,732 - (50,994,267) 23 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) The "net change in fund balances" for governmental funds of ($1,083,958) differs from the "change in net assets" for governmental activities of $1,339,566 reported on the Statement of Activities. The difference primarily results from the long-term economic focus of the Statement of Activities versus the current financial resources focus of the governmental funds balance sheets. Reclassifications and Eliminations Interfund balances must generally be eliminated in the government -wide statements, except for net residual amount due between governmental activities. Property taxes passed through to other agencies $10,949,3 81 Transfers in/out 7,196,643 Total reclassifications and eliminations 18,146,024 (f) Cash and Investments For financial reporting purposes, investments are adjusted to their fair value whenever the difference between fair value and the carrying amount is material. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. (g) Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed fixed assets are valued at their estimated fair market value at the date of the contribution. Generally, fixed asset purchases in excess of $500 are capitalized if they have an expected useful life of three years or more. Capital assets include public domain (infrastructure) general fixed assets consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. 24 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (2) Cash and Investments Cash and investments held by the Agency at June 30, 2001 consisted of the following: Equity in State of California Local Agency Investment Fund $ 1,123,3 81 Equity in City cash and investment pool 17,539,358 Total cash and investments held by the Agency $18,662,739 Cash and investments held by fiscal agent at June 30, 2001 consisted of the following: Mutual funds - First American Treasury Obligations $ 9,714,808 Total cash and investments held by fiscal agent 9,714,808 The Agency is authorized by the City's investment policy to invest in the following types of investments: Investment Type Maximum % Government Pools 15% U.S. government and agency securities 75% Commercial Paper 30% Mutual Funds 20% Certificates of Deposit 60% Investments of cities in securities are classified in three categories to give an indication of the level of custodial risk assumed by the entity. Category 1 - includes investments that are insured or registered or for which the securities are held by the Agency or the Agency's custodial agent (which must be a different institution other than the parry through which the Agency purchased the securities) in the Agency's name. Investments held "in the Agency's name" include securities held in a separate custodial or fiduciary account and identified as owned by the Agency in the custodian's internal accounting records. Category 2 - includes uninsured and unregistered investments for which the securities are held in the Agency's name by the dealer's agent (or by the trust department of the dealer if the dealer was a financial institution and another department of the institution purchased the securities for the Agency.) 25 06�' LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (2) Cash and Investments, (Continued) Category 3 - includes uninsured and unregistered investments for which the securities are held by the dealer's trust department or agent, but not in the Agency's name. Category 3 also includes all securities held by the broker -dealer agent of the Agency (the party that purchased the securities for the Agency) regardless of whether or not the securities are being held in the Agency's name. Carrying Category Amount 1 2 3 Investments subject to categorization $ _ - - - Investments held by the City not subject to categorization: Investment in State of California Local Agency Investment Fund 1,123,3 81 Equity in City cash and investment pool 17,539,358 Investments held by fiscal agent not subject to categorization: Investment in mutual funds: First American Treasury Obligation Fund 9,714,808 $ 28,3773547 The Agency is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage - backed securities, other asset -backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government -sponsored enterprises, and corporations. 06 26 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) Outstanding (3) Notes Receivable Balance at June 30, 2001 In September 1994, the Agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single-family homes and rental units to increase the City's supply of low and moderate income housing. The note bears interest at 6% per annum and is due in full on June 15, 2029. $ 2,797,297 In October 2000, the Agency entered into an agreement with DC&TC, LLC to provide for the construction of certain infrastructure related to the development of affordable housing within Project Area No. 2. A promissory note in the amount of $4,627,172 was entered into with the Developer. The note bears no interest and is payable on October 25, 2010. The balance of the note is reduced by one -fifty-ninth (1 /59) upon the close of each escrow for the units sold within the specifications of the Affordable Housing Agreement. 4,627,172 In December 2000, the Agency entered into an agreement with DC&TC, LLC to receive $6,000,000 as a reimbursement for Agency costs incurred for the construction of infrastructure related to the development of senior apartments. Payments are due to the Agency in the amount of annual positive cash flow generated by the rental of the units. All unpaid principal and interest on the note are due fifty-five years after the completion of the project. Interest on the note accrues at three percent per annum. 6,000,000 Other notes receivable 64,085 Total per Governmental Funds — Balance Sheet $13,1aaJL5r,4 27 0614 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (4) Due From and To Other Funds Current interfund receivables and payables balances at June 30, 2001 are as follows: Due To RDA Debt Service PA No. 1 Due From Low/Moderate Bond — PA No. 1 100 000 The interfund receivable and payable is to cover short-term cash deficiencies. (5) Advances To and From Other Funds Long-term interfund receivables and payables at June 30, 2001 are as follows: Advances From Low/Moderate Income Housing - PA No. 1 Low/Moderate Income Housing - PA No. 2 Totals Advances To Redevelopment Redevelopment Agency Agency Debt Service - Debt Service - PA No. 1 PA No. 2 Totals $5119903 - 511,903 - 39,135 39,135 511 903 39,135 551,038 The Agency elected to borrow $511,903, and $39,135 from Project Area No. 1 and Project Area No. 2, respectively, of the Low/Moderate Income Housing Funds to make the ERAF payment in fiscal year ended June 30, 1994. The Redevelopment Agency Project Area No. 1 and Project Area No. 2 Debt Service Funds will repay the Low/Moderate Income Housing Special Revenue Funds. The Agency has ten years to repay this loan. The Agency has elected to make repayment in the tenth year (2003-04). 28 OGJ LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (6) Capital Assets Capital asset activity for the year ended June 30, 2001 was as follows: Land Buildings Totals at historical cost Less accumulated depreciation for: Buildings Total capital assets, net (7) Property Taxes Balances at Balances at June 30, 2000 Additions Deletions June 30, 2001 $9,108,279 45,040 (88,000) 9,065,319 880,000 - - 880,000 9,988,279 45,040 (88,000) 9,945,319 146,667 29,333 - 176,000 9 841 612 15,707 _(88a000) 9,769,319 Under California law, property taxes are assessed and collected by the counties up to 1 % of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received from the County within sixty days after year-end. Lien date January 1 Levy date July 1 Due dates November 1 and February 1 Collection dates December 10 and April 10 The La Quinta Redevelopment Agency's primary source of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: (a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. (b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. 06u 29 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (7) Property Taxes, (Continued) The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, any increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. (8) Long -Term Liabilities Long-term liability activity for the year ended June 30, 2001 was as follows: Project Area No. 1: 1994 Tax Allocation Bonds 1998 Tax Allocation Bonds 1995 Housing Tax Allocation Bonds Pass -through agreements payable: Due to County of Riverside Coachella Valley Unified School District Advances from City of La Quinta Project Area No. 2: 1998 Tax Allocation Bonds 1995 Housing Tax Allocation Bonds Due to County of Riverside Advances from City of La Quinta Total long-term liabilities (9_) Tax Allocation Bonds Amounts Balance at Balance at due within June 30, 2000 Additions Deletions June 30, 2001 one year $22,005,000 - (1,140,000) 20,865,000 1,195,000 15,760,000 - - 15,760,000 - 16,904,618 - (279,469) 16,625,149 291,277 9,899,102 - (1,259,257) 8,639,845 8,639,845 9,418,223 - (670,818) 8,747,405 684,233 4,055,839 405,584 - 4,461,423 - 6,670,000 - (80,000) 6,590,000 85,000 4,570,382 - (75,531) 4,494,851 78,723 2,350,000 - - 2,350,000 100,000 6,292,831 629.283 - 6,922,114 - 97,925,995 1,034,867 3 505,075) 95,455,787 11.074.078 Tax Allocation Refunding Bonds, Series 1994 Tax allocation refunding bonds, Series 1994, in the amount of $26,665,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. 30 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) 91 Tax Allocation Bonds, (Continued Interest rates on the bonds ranges from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not subject to redemption prior to maturity. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2001 is $20,865,000. Tax Allocation Refunding Bonds, Series 1998 - Project Area No. 1 Tax allocation refunding bonds, Series 1998, in the amount of $15,760,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1991. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. The unexpended balance of proceeds at June 30, 2001 is $5,357,019. Interest rates on the bonds range from 5.20% to 5.25% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable from pledged tax increment revenues on a parity with the Agency's previously issued Tax Allocation Refunding Bonds, Series 1994. There are certain limitations regarding the issuance of parity debt as further described in the official statement. Term Bonds maturing September 1, 2028 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2013 and on each September 1 thereafter, through September 1, 2028, at a price equal to the principal amount thereof plus accrued interest. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2001 is $15,760,000. Tax Allocation Refunding Bonds, Series 1998 - Project Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. The unexpended balance of proceeds at June 30, 2001 is $214,396. Interest rates on the bonds range from 3.75% to 5.25% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 2. orj 31 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (9) Tax Allocation Bonds, (Continued) Term Bonds maturing September 1, 2028 and September 1, 2033 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2001 is $6,590,000. (10) 1995 Housing Tax Allocation Bonds La Quinta Redevelopment Project Areas Nos. 1 and 2 1995 Housing Tax Allocation Bonds, were issued by the Agency, July 1, 1995, in the amount of $22,455,000 to increase, improve and/or preserve the supply of low and moderate income housing in the City. Interest is payable semi-annually on March 1 and �September 1 of each year commencing March 1, 1996. Interest payments range from 4 /o to 6 /o per annum. The interest and principal of the bonds are payable from pledged tax increment revenues of both project areas. Term Bonds maturing on September 1, 2025 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2011 and on each September 1, thereafter, through September 1, 2025, at a price equal to the principal amount plus accrued interest. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2001 is $21,120,000. 32 0 6 :3 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (11) Due to County of Riverside Project Area No. 1 Based on an agreement amended December 21, 1993 between the Agency, the City of La Quinta, and the County of Riverside (County), the Agency will pay to the County $10,517,138 from tax increment revenue relating to Project Area No. 1. This agreement is in consideration of the tax revenues lost by the County as a result of the formation of Project Area No. 1. The tax increment is to be paid to the County over a payment schedule through June 30, 2006 in annual amounts ranging from $386,764 to $2,190,473. Unpaid balances accrue interest at 5.5% per annum. The balance at June 30, 2001 is $8,63%845. Project Area No. 2 Based on an agreement dated July 5, 1989 between the Agency and the County, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to the County 50% of the County portion of tax increment. At the County's option, the County's pass -through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The tax increment is to be paid to the County in amounts ranging from $100,000 to $250,000 over a payment schedule through June 30, 2015. Interest does not accrue on this obligation. The balance at June 30, 2001 is $2,350,000. (12) Notes Payable to Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District), which provides for the payment to the District a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in furtherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012 in amounts ranging from $474,517 to $834,076 for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 2001 totaled $8,747,405. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school buses, expansion or rehabilitation of current facilities. 33 "7b LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (13) Advances from the City of La Quinta The City of La Quinta advances money to the Redevelopment Agency to cover operating and capital shortfalls. There is no stipulated repayment date established for the City advance. Interest accrues at 10% per annum. At June 30, 2001, the outstanding balances for Project Area No. 1 and Project Area No. 2 are $4,461,423 and $6,922,114, respectively. (14) Debt Service Requirements to Maturity The minimum annual requirements (including sinking fund requirements) to amortize the long-term debt of the Agency as of June 30, 2001 are as follows (advances payable to the City have been excluded since minimum annual debt service payments have not been established): 0 `r 34 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (14) Debt Service Requirements to Maturity, (Continued) Redevelopment Agency Proiect Area No. 1 Tax Tax Allocation Allocation Bonds Bonds Fiscal Series Series Year 1994 1998 2001-02 $2,620,315 819,520 2002-03 2,620,855 819,520 2003-04 2,599,465 819,520 2004-05 2,612,140 819,520 2005-06 2,597,700 819,520 2006-07 2,593,456 819,520 2007-08 2,590,816 819,520 2008-09 2,584,232 819,520 2009-10 2,578,160 819,520 2010-11 2,571,868 819,520 2011-12 2,569,442 819,520 2012-13 2,560,155 819,520 2013-14 - 1,457,490 2014-15 - 1,457,520 2015-16 - 1,455,730 2016-17 - 1,456,990 2017-18 - 1,451,300 2018-19 - 1,453,530 2019-20 - 1,453,420 2020-21 - 1,450,970 2021-22 - 1,451,050 2022-23 - 1,448,530 2023-24 - 1,448,280 2024-25 - 1,445,170 2025-26 - 1,444,070 2026-27 - 1,439,850 2027-28 - 1,437,380 2028-29 - 1,436,400 2029-30 - - 2030-31 - - 2031-32 - - 2032-33 - - 2033-34 - - Principal and interest 31,098,604 Less: RDA RDA PA No. 1 PA No. 2 and No. 2 Pass -through Agreements Tax Coachella Allocation 1995 Valley Bonds Housing Tax Unified County Series Allocation School of 1998 Bonds District Riverside 419,249 1,590,690 684,233 8,739,845 420,747 1,592,820 697,918 100,000 417,080 1,588,538 711,877 100,000 418,264 1,587,990 726,114 100,000 419,167 1,590,890 740,636 100,000 419,785 1,645,502 755,449 100,000 420,135 1,646,470 770,558 150,000 420,184 1,645,125 785,968 200,000 419,550 1,641,540 801,688 200,000 418,272 1,640,840 817,722 200,000 416,738 1,641,650 834,076 250,000 419,819 1,638,750 421,166 250,000 417,516 1,638,300 - 250,000 414,956 1,635,150 - 250,000 417,012 1,634,150 - - 418,556 1,630,150 - - 414,716 1,632,850 - - 415,491 1,627,100 - - 415,631 1,627,750 - - 415,131 1,624,500 - _ 414,106 1,622,200 - - 417,425 1,620,550 - - 415,088 1,619,250 - - 417,094 1,613,150 - _ 413,444 1,611,950 - - 414,137 - - _ 414,044 413,162 411,494 413,906 410,400 410,975 410,500 Total 14,873,852 6,251,860 6,236,480 6,264,028 6,267,913 6,333,712 6,397,499 6,455,029 6,460,458 6,468,222 6,531,426 6,109,410 3,763,306 3,757,626 3,506,892 3,505,696 3,498,866 3,496,121 3,496,801 3,490,601 3,487,356 3,486,505 3,482,618 3,475,414 3,469,464 1,853,987 1,851,424 1,849,562 411,494 413,906 410,400 410,975 410,500 33,021,920 13,733,774 40,587,855 8,747,405 10,989,845 138,179,403 Interest (10,233,604) (17,261,920) (7,143,774) (19,467,85D - - (54,107,153) Total Principal $20,865,000 15,760,M_ 6.5� 21 1, 20-000 8Y747.405 10,989,845 84,072,25Q 35 0 i q LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) 15) Pledged Tax Revenues All tax revenues received by the Agency other than the amount required by law to be deposited in a low and moderate income housing fund, are required to be used to meet debt service requirements of the bond indentures before any payments may be made on other obligations of the Agency. . (16) Transfers In and Out The accompanying schedule identifies the funds from which interfund transfers are made and the funds to which those amounts are transferred: Transfers To Redevelopment Agency Debt Service — PA No. 1 Redevelopment Agency Debt Service — PA No. 2 Redevelopment Agency Capital Projects — PA No. 1 Redevelopment Agency Capital Projects — PA No. 2 Totals Transfers From Low/Moderate . Low/Moderate Redevelopment Redevelopment Income Housing - Income Housing - Agency Debt Agency Debt PA No. 1 PA No. 2 Service PA No. 1 Service PA No. 2 Totals $1,739,031 - - - 1,739,031 338,760 - - 338,760 3,888,672 - 3,888,672 1,230,180 1.230,180 1 7 9 031 33 8,760 3,888.672 1i230,180 7 1 6 43 (17) Restatement of Fund Balances The following fund balances were restated at July 1, 2000 as follows: Fund balances at July 1, 2000 To record the effects of deferred revenue on notes receivable Fund balances at July 1, 2000, as restated Special Revenue Low/Moderate Income Housing — PA No. 1 $6,641,912 (629,609) $66,012,303 r� �►+ 'ems 36 ..:1 LA QUINTA REDEVELOPMENT AGENCY Notes to the Basic Financial Statements (Continued) (18) Subsequent Events On August 1, 2001, the Redevelopment Agency Project No. 1 issued $48,000,000 of tax allocation bonds to finance certain redevelopment projects benefiting the project area. Interest rates on the bonds range from 5.00 /o to 5.10 /o and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable from pledged tax increment revenues on a parity with the Agency's previously issued 1994 and 1998 tax allocation bonds. Principal payments are due in annual installments ranging from $1,565,000 to $3,805,000. The final maturity date of the bonds is September 1, 2031. n r4 37 `.J 1 t1 REQUIRED SUPPLEMENTARY INFORMATION 39 op I pI LA QUINTA REDEVELOPMENT AGENCY Notes to Required Supplementary Information Year ended June 30, 2001 (1) Budgets and Budgetary Accounting The Agency adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City Manager or his designee is authorized to transfer budgeted amounts between the accounts of any department. Revisions that alter the total appropriations of any department or fund are approved by City Council. Additional appropriations in the amount of $2,076,590 were made during the year. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Reserves for encumbrances are not recorded by the City of La Quinta. IN 0 ( ,U d 40 LA QUINTA REDEVELOPMENT AGENCY Low/Moderate Income Housing Fund - PA No. 1 Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual Year Ended June 30, 2001 Budget Original Final Actual Revenues: Taxes $ 3,100,292 Developer fees - Investment income 3121880 Rental income 341,000 Proceeds from sale of property 150,000 Miscellaneous revenues - Total revenues 3,904,172 Expenditures: Current: Planning and development 7,508,980 Total expenditures 7,508,980 Excess (deficiency) of revenues over (under) expenditures (3,604,808) Other financing sources (uses): Transfers out (1,739,031) Total other financing sources (uses) (1,739,031) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (5,343,839) Fund balances at beginning of year, as restated 6,012,303 Fund balances at end of year $ 668,464 3,486,725 312,880 341,000 150,000 4,290,605 8,725,380 8,725,380 (4,434,775) (1,739,031) (1,739,031) (6,173,806) 6,012,303 (161,503) 3,737,113 45,848 96,383 388,121 406,461 25,096 4,699,022 3,265,008 3,265,008 1,434,014 (1,739,031) (1,739,031) (305,017) 6,012,303 5,707,286 Variance with Final Budget Positive (negative) 250,388 45,848 (216,497) 47,121 256,461 25,096 408,417 5,460,372 5,460,372 5,868,789 5,868,789 5,868,789 ►ri 41 LA QUINTA REDEVELOPMENT AGENCY Low/Moderate Income Housing Fund - PA No. 2 Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual Year Ended June 30, 2001 Budget Original Final Actual Revenues: Taxes $ 1,219,165 Investment income 60,800 Total revenues 1,279,965 Expenditures: Current: Planning and development 2,152,482 Total expenditures 2,152,482 Excess (deficiency) of revenues over (under) expenditures (872,517) Other financing sources (uses): Transfers out (338,760) Transfers to the City of La Quinta - Total other financing sources (uses) (338,760) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (1,211,277) Fund balances at beginning of year 3,377,365 Fund balances at end of year $ 2,166,088 1,410,644 60,800 1,471,444 3,012,672 3,012,672 (1,541,228) (338,760) (1,602,639) (1,941,399) (3,482,627) 3,377,365 (105,262) 1,517,600 185,625 1,703,225 837,605 837,605 865,620 (338,760) (153,379) (492,139) 373,481 3,377,365 3,750,846 Variance with Final Budget Positive (negative) 106,956 124,825 231,781 2,175,067 2,175,067 2,406,848 1,449,260 1,449,260 3,856,108 3,856,108 V (� 42 LA QUINTA REDEVELOPMENT AGENCY Low/Moderate Bond Fund - PA No. 1 Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual Year Ended June 30, 2001 Budget Original Final Actual Revenues: Investment income $ _ Total revenues _ Other financing sources (uses): Transfers to the City of La Quinta Total other financing sources (uses) _ Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses _ Fund balances at beginning of year 1,741,539 Fund balances at end of year $ 1,741 539 1,784,724 1,784,724 (1,784,724) 1,741,539 (43,185) 268,391 268,391 1,177,000 1,177,000) (908,609) 1,741,539 832,930 Variance with Final Budget Positive (negati� e) 268,391 268,391 607,724 607,724 876,115 876,115 43 LA QUINTA REDEVELOPMENT AGENCY Low/Moderate Bond Fund - PA No. 2 Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual Year Ended June 30, 2001 Budget Original Final Revenues: Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year 2,508,718 $ 2,508,718 Actual 74,163 74,163 (2,522,731) - (2,522,731) (2,522,731) 2,508,718 (I4,013 74,163 2,508,718 2,582,881 Variance with Final Budget Positive (negative) 74,163 74,163 2,522,731 2,522,731 2,596,894 2,596,894 44 CONRADAND CERTIFIED PUBLIC ACCOUNTANTS ASSOCIATES, L..L..P 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 Board of Directors (949) 474-2020 La Quinta Redevelopment Agency Fax (949) 263-5520 La Quinta, California REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT A UDITING STANDARDS We have audited the financial statements of the La Quinta Redevelopment Agency as of and for the year ended June 30, 2001, and have issued our report thereon dated August 17, 2001. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the financial statements of the La Quinta Redevelopment Agency are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Such provisions include those provisions of laws and regulations identified in the Guidelines for Compliance Audits of California Redevelopment Agencies, issued by the State Controller. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the La Quinta Redevelopment Agency's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended solely for the information and use of the Audit committee, management, and the State Controller and is not intended to be and should not be used by anyone other than those specified parties. August 17, 2001 O8- 45 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION COUNCIL/RDA MEETING DATE: January 3, 2002 Consideration of Agency Reorganization, Selection of Chairperson and Vice Chairperson for the Year 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: L Select a Chairperson and Vice Chairperson of the La Quinta Redevelopment Agency for the Year 2002. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The provisions of Redevelopment Agency Resolution No. RA 99-01, adopted on January 19, 1999 amending the agency bylaws, spells out the procedure for electing the Chair and Vice Chair as follows: "Section 2.02 - Chair. Unless otherwise provided by law, ordinance, or resolution of the Agency, the Agency Board shall annually at its first meeting held after December 30th, or as soon thereafter as possible, vote to elect one of its number as Chair. The Mayor shall specifically be excluded from being eligible to serve as chair of the Agency. The Chair shall preside at all meetings of the Agency. Except as otherwise authorized by resolution of the Agency or the provisions of these bylaws, the Chair shall have the authority to sign on behalf of the Agency, all contracts, deeds and other instruments made by the agency. Section 2.03 - Vice Chair. Unless otherwise provided by law, ordinance, or resolution of the Agency, the Agency Board shall annually at its first meeting held after December 30th, or as soon thereafter as possible, vote to elect one of its number as Vice Chair. The Mayor shall specifically be excluded from being eligible to serve as Vice Chair of the Agency. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair." 08 Copies of the full text of the resolution and bylaws are attached. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Select a Chairperson and Vice Chairperson to serve a term as provided by Resolution No. RA 99-01; or 2. Do not select a Chairperson and Vice Chairperson to serve a term as provided by Resolution No. RA 99-01; or 3. Provide staff with alternative direction. Respectfully submitted, Jun .'Greek, CMC City Clerk Approved for submission by: Thomas P. Genovese, City Manager ATTACHMENTS: 1. Resolution No. RA 99-01 2. Bylaws of the La Quinta Redevelopment Agency 083 ATTACHMENT 1 RESOLUTION NO. RA 99-01 A RESOLUTION OF THE LA QUINTA REDEVELOPMENT AGENCY BOARD AMENDING BYLAWS FOR THE LA QUINTA REDEVELOPMENT AGENCY WHEREAS, the City Council of the City of La Quinta has organized itself as the La Quinta Redevelopment Agency; and, WHEREAS, the Board Members of the Agency have established bylaws to conduct its business; and WHEREAS, it is necessary for the Agency to amend the bylaws. NOW, THEREFORE, the La Quinta Redevelopment Agency Board does hereby RESOLVE as follows: Section 1. The "Bylaws" of the La Quinta Redevelopment Agency are hereby amended in the form attached to this resolution, and incorporated herein by reference, are hereby adopted. PASSED, APPROVED and ADOPTED this 19`' day of January, 1999 by the following vote: AYES: Members Adolph, Henderson, Pena, Sniff, Chairman Perkins NOES: None ABSTAIN: None ABSENT: None ATTEST: AUNDRA LZ��4. JU LA, Secretary La Quinta Redevelopment Agency 2 PL, C - - RON PERKINS, Chairman La Quinta Redevelopment Agency Resolution No. RA 99-01 Adopted: 1 /19/99 Page 2 APPROVED AS TO FORM: DAWN C. HONEYWE L, Attorney La Quinta Redevelopment Agency 0$, 'l1 ATTACHMENT 2 BYLAWS OF THE LA QUINTA REDEVELOPMENT AGENCY Section 1,01. - ame _agency. The official name of the Agency shall be the "La Quinta Redevelopment Agency." Section 1,02. - Seal of Agency. The seal of the Agency shall be in the form of a circle and shall bear the name of the Agency and the year of its organization. - Office of Agency, and Place of Meeting. The office of the Agency shall be at City Hall, 78-495 Calle Tampico, La Quinta, California, but the Agency may hold its meeting at any place in the City of La Quinta, California, which the Agency may from time to time designate by resolution. Section 1 ,04. - P, owers. The powers of the Agency shall be vested in the members thereof then in office, who reserve unto themselves the right to delegate by resolution such powers as are appropriate and permissible by law. Section 1.05. - Members. The members of the Agency shall be the members of the City Council of the City of La Quinta. Section 2.01. - Officers. The officers of the Agency shall be a Chair and a Vice Chair. Ex officio positions acting as its staff shall be an Executive Director, Secretary to the Board and Treasurer. Section 2.02. - Chair. Unless otherwise provided by law, ordinance, or resolution of the Agency, the Agency Board shall annually at its first meeting held after December 301", or as soon thereafter as possible, vote to elect one of its number as Chair. The Mayor shall specifically be excluded from being eligible to serve as chair of the Agency. The Chair shall preside at all meetings of the Agency. Except as otherwise authorized by resolution of the Agency or the provisions of these Bylaws, the Chair shall have the authority to sign on behalf of the Agency, all contracts, deeds and other instruments made by the Agency. RDA Bylaws Resolution No. RA 99-01 Adopted: 1119199 Page 2 Section 2.03. - Vice Chair. Unless otherwise provided by law, ordinance, or resolution of the Agency, the Agency Board shall annually at its first meeting held after December 301h, or as soon thereafter as possible, vote to elect one of its number as Vice Chair. The Mayor shall specifically be excluded from being eligible to serve as Vice Chair of the Agency. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair. Section 2.04. - Executive, Director. The Executive Director shall be the City Manager of the City of La Quinta. The Executive Director shall have general supervision over the administration of Agency business and affairs, subject to the direction of the Agency. The Executive Director shall have the authority to sign on behalf of the Agency all contracts, deeds, and other instruments made by the Agency. Section 2.05. - Secretary to the Board. The Secretary to the Board shall be the City Clerk of the City of La Quinta. The Secretary to the Board shall keep the records of the Agency, act as secretary at meetings of the Agency, record all votes and keep a record of the proceedings of the Agency in a journal of proceedings to be kept for such purpose, and perform all duties incident to the Secretary to the Board's office. The Secretary to the Board shall maintain a record of all official proceedings of the La Quinta Redevelopment Agency and the redevelopment program. Section 2.06. - Treasurer. The Treasurer shall be Treasurer of the City of La Quinta. The Treasurer of the City of La Quinta is the Finance Director. The Treasurer shall have the care and custody of all funds of the Agency and shall deposit same in the name of the Agency in such bank or banks as the Agency may select. The Treasurer shall sign all orders and checks for the payment of money and shall pay out and disburse such monies under the direction of the Agency. The Treasurer shall keep regular books of account, showing receipts and expenditures, and shall render to the Agency at each regular meeting, or more often when requested, an account of transactions and the financial conditions of the Agency. The Treasurer shall give such bond for faithful performance of the Treasurer's duties as the Agency may determine. RDA Bylaws Resolution No. RA 99-01 Adopted: 1119199 Page 3 Section 2.07. - Special Counsel. The Agency may appoint Special Counsel to give advice to the Agency and to provide a variety of services, including without limit, the preparation of all proposed resolutions, laws, rules, contracts, bonds and other legal papers for the Agency. The Special Counsel for the Agency is the City Attorney. The Special Counsel may give advice or opinions in writing to the Chair or other Agency officers whenever requested to do so. The Special Counsel may attend to all suits and other matters to which the Agency is a part or in which the Agency may be legally interested and do such other things pertaining to the Special Counsel's office as the Agency may request. Such Special Counsel shall serve at the pleasure of the Agency. Section 2.01 - Compensation. The members of the Agency shall receive such compensation as the City Council prescribes, but said compensation shall not exceed that amount as set forth in Section 33114.5 of the Health & Safety Code as such Section may from time to time be amended. Section 2.09. - Additional Duties. The officers and ex officio positions of the Agency shall perform such other duties and functions as may from time to time be required by the Agency or the Bylaws or rules and regulations of the Agency. Section 2.10. - Absences. In the temporary absence of both the Chair and the Vice Chair, the most senior Board Member shall serve as Presiding Officer. In the event that there are two Board Members with equal seniority, then the Member who received the highest number of votes in the General Municipal Election shall serve as Presiding Officer. Section 2.11. - Additional Per6onnel. The Agency may from time to time appoint or employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the California Community Redevelopment Law and all other laws of the State of California applicable thereto. Additional personnel may include, but is not limited to, contract consultants, attorneys, special counsel and project implementation contractors as conditions warrant. The selection, duties and compensation of such personnel shall determined by the Agency, subject to the laws of the State of California. .088 RDA Bylaws Resolution No. RA 99-01 Adopted: 1 /19/99 Page 4 ARTICLE II - MEETINGS Section 3.01. - Regular Meetings. The regular meetings of the Agency shall be held on the first and third Tuesday of each month at 2:00 p.m. in the Chambers of the City Council, 78-495 Calle Tampico, La Quinta, California. In the event such date shall fall on a legal holiday, the regular meeting shall be held on the next succeeding business day. Section 3.02. - Special Meetings. The Chair of the Agency may, when it is deemed expedient, and shall, upon the written request of two (2) members of the Agency, call a special meeting of the Agency for the purpose of transacting the business designated in the call. The means and method for calling such special meeting shall be as set forth in the Ralph M. Brown Act, California Government Code Sections 54950, gi =., as it now exists or may hereafter be amended. At such special meeting, no business shall be considered other than as designated in the call. Section 3.03. - Quorum. Three (3) members of the Agency shall constitute a quorum fro the purpose of conducting Agency business, exercising Agency powers and for all other purposes, but a smaller number may adjourn from time to time until the quorum is obtained. Every official act of the Agency shall be adopted by a majority vote. A "majority vote" shall mean a majority of all members present when a quorum is present. Section 3.04. - Order of Business. At the regular meetings of the Agency, the following shall be the order of business: (1) Roll Call; (2) Public Comment; (3) Closed Session; (4) Public Comment; (5) Confirmation of Agenda; (6) Approval of Minutes; (7) Consent Calendar; (8) Business Session; (9) Study Session; (10) Department Reports; (11) Chair and Board Members' Items; (12) Public Hearings; (13) Adjournment. 08J RDA Bylaws Resolution No. RA 99-01 Adopted: 1 /19199 Page 5 All resolutions shall be in writing and designated by number, reference to which shall be inscribed in the minutes and an approved copy of each resolution filed in the official book of resolutions of the Agency. Section 3.06. - Manner of Voting. The voting on formal resolutions, matters to any federal, state, county or city agency, and on such other matters as may be requested by a majority of the Agency members, shall be by electronic voting, and the ayes, noes and members present not voting shall be entered upon the minutes of such meeting, except on the election of officers, which may be by ballot. Section 3.06. - Parliamentary Procedure. Unless a different procedure is established by resolution of the Agency or set forth in these Bylaws, the rules of parliamentary procedure as set forth in Robert's Rules of Order Revised shall govern all meetings of the Agency. Section 4.01. - Public Notice. The Desert Sun, with offices located at 750 North Gene Autry Trail, Palm Springs, California 92262, is hereby designated as the Agency's official newspaper for all legally required public notices. Section 5.01. - Amendments to Bylaws. The Bylaws of the Agency may be amended by resolution by the Agency at any regular or special meeting by majority vote. • Section - Conflicts. Conflicts shall be determined and governed by a Conflict of Interest Code adopted by the Agency and approved by the City Council. S:\City Clerk\RDABYLAWSAD0PTED1999.wpd 10