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2002 01 15 CCT 6 414f 4 44aU&rw City Council Agendas are available on the City's web page @www.la-quinta. org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Adjourned Regular Meeting Thursday, January 15, 2002 - 2:00 P.M. I. CALL TO ORDER ROLL CALL: Council Members: II. PUBLIC COMMENT Beginning Res. No. 2002-02 Ord. No. 364 Adolph, Henderson, Perkins, Sniff, Mayor Pena At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION, CITY OF LA QUINTA V. COACHELLA VALLEY WATER DISTRICT, PURSUANT TO GOVERNMENT CODE 54956.9(a). NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the CityF�is considering acquisition of real property, persons identified as negotiating parties do not attend the closed session. City Council Agenda Page 1 January 11606, IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VI1. PRESENTATIONS Vill. WRITTEN CORRESPONDENCE IX. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JANUARY 3, 2002. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED JANUARY 15, 2002. 2. TRANSMITTAL OF TREASURER'S REPORT AS OF NOVEMBER 30, 2001. 3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED NOVEMBER 30, 2001 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING DECEMBER 31, 2001. 4. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29457-2, RANCHO LA QUINTA. 5. APPROVAL OF THE 4T" AMENDMENT TO THE AGREEMENT WITH RIVERSIDE COUNTY FOR LAW ENFORCEMENT SERVICES ADDING A DEPUTY TO SERVE ON THE COACHELLA VALLEY VIOLENT GANG CRIME TASK FORCE. 6. APPROVAL OF A PROPOSAL FOR AN OFFICE OF TRAFFIC SAFETY (OTS) GRANT. City Council Agenda Page 2 January 15, 2002 .f XI XIII. 7. ADOPTION OF A RESOLUTION DECLARING THE CITY COUNCIL'S INTENT TO VACATE PORTIONS OF AVENIDA BERMUDAS, NORTH OF CALLE TAMPICO; CALLE AMIGO NEAR AVENUE 52; AVENUE 48 WEST OF WASHINGTON STREET AND A 12 FOOT UTILITY EASEMENT BETWEEN LOTS 16 AND 17 OF TRACT 2667. 8. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 25953 - SONRISA. 9. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY DEVELOPMENT DIRECTOR AND PLANNING COMMISSIONERS TO ATTEND THE LEAGUE OF CALIFORNIA CITIES PLANNERS INSTITUTE TO BE HELD IN MONTEREY, CALIFORNIA, MARCH 2O-22, 2002. 10. CONSIDERATION OF FINANCING AGREEMENT BETWEEN LA QUINTA REDEVELOPMENT AGENCY AND THE CITY COUNCIL OF THE CITY OF LA QUINTA FOR PARK IMPROVEMENTS TO THE CIVIC CENTER CAMPUS AND ADOPTION OF A RESOLUTION MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445. BUSINESS SESSION 1. CONSIDERATION OF CITY COUNCIL COMMITTEE APPOINTMENTS FOR THE YEAR 2002. A. MINUTE ORDER ACTION 2. CONSIDERATION OF ESTABLISHING A BUSINESS DISTRICT IN THE VILLAGE. A. MINUTE ORDER ACTION 3. CONSIDERATION OF A PROPOSAL TO SURVEY RESIDENTS REGARDING POTENTIAL RECREATION OPTION FOR CITY -OWNED LAND AT THE SOUTH END OF THE COVE. A. MINUTE ORDER ACTION STUDY SESSIONS - None REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PENA) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 13. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 0041.) City Council Agenda Page 3 January 15, 2002 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 16. PLANNING COMMISSION MINUTES FOR DECEMBER 11, 2001 17. HISTORIC PRESERVATION COMMISSION MINUTES FOR NOVEMBER 15, 2001 18. INVESTMENT ADVISORY BOARD MINUTES DATED DECEMBER 12, 2001 XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENT 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR DECEMBER, 2001 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR DECEMBER, 2001 B. CONSIDERATION OF NEW TENTATIVE DATES FOR THE PLANNING COMMISSION AND CITY COUNCIL PUBLIC HEARING ON THE GENERAL PLAN. 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR DECEMBER, 2001 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY REPORT FOR DECEMBER, 2001 9. POLICE CHIEF A. MONTHLY REPORT FOR DECEMBER, 2001 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING CITY ATTORNEY AND CITY MANAGER ROLE IN CVA (MAYOR PRO TEM SNIFF). 2. DISCUSSION OF CITY LIBRARY (COUNCIL MEMBER ADOLPH). RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS - None 0 011 City Council Agenda Page 4 January 15, 2002 XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. 1. A PUBLIC HEARING TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-436; GENERAL PLAN AMENDMENT 2001-083 AND ZONE CHANGE 2001-105 TO CHANGE THE LAND USE DESIGNATION AND ZONING FROM HIGH DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL AND TOURIST COMMERCIAL; AND SPECIFIC PLAN 2001-005 TO REVIEW DEVELOPMENT PRINCIPLES AND DESIGN GUIDELINES FOR TOURIST COMMERCIAL USES FOR "THE GATEWAY" LOCATED AT THE SOUTHEAST CORNER OF MILES AVENUE AND WASHINGTON STREET. APPLICANT: CITY OF LA QUINTA REDEVELOPMENT AGENCY. A. RESOLUTION ACTION(S) B. READ ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING C. INTRODUCE ORDINANCE Note: A REQUEST HAS BEEN SUBMITTED TO CONTINUE THIS PUBLIC HEARING TO THE MEETING OF FEBRUARY 5, 2002. 2. A PUBLIC HEARING TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-433, GENERAL PLAN AMENDMENT 2001-082 TO CHANGE CERTAIN STANDARDS RELATING TO INTERSECTION SPACING IN THE GENERAL PLAN; SPECIFIC PLAN 2002-054 ESTABLISHING DEVELOPMENT STANDARDS AND DESIGN GUIDELINES FOR THE CONSTRUCTION OF A 120,700 SQUARE FOOT NEIGHBORHOOD SERVICE STATION AT THE NORTHWEST CORNER OF THE SITE; AND SITE DEVELOPMENT PERMIT 2001-711 FOR THE SUPERMARKET, BANK, AND DRUGSTORE BUILDINGS TO BE LOCATED AT THE SOUTHEAST CORNER OF AVENUE 52 AND JEFFERSON STREET. APPLICANT RLF DEVELOPMENT. A. RESOLUTION ACTION(S) B. READ ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING C. INTRODUCE ORDINANCE XIX. ADJOURNMENT - Adjourn to the regularly scheduled City Council Meeting, commencing with closed session at 2:00 P.M. and open session at 3:00 p.m., Tuesday, February 5, 2002, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. d()v City Council Agenda Page 5 January 15, 2002 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of January 15, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, January 11, 2002. DATED: January 11, 2002 JUN S) JAREEK,HAC City Clerk, City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777-7025. A one (1) week notice is required. If background material is to be presented to the City Council, during a City Council Meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session for distribution. 0 C) City Council Agenda Page 6 January 15, 2002 T a 4t!t 4 ,�QurHrw COUNCIL/RDA MEETING DATE: JANUARY 15, 2002 ITEM TITLE: Demand Register Dated January 15, 2002 RECOMMENDATION: Approve Demand Register Dated January 15, 2002 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 47899 - 479171 1,705.00 47918 - 479191 1345745.37 47920 - 479261 665305.70 47927 - 479401 70,857.17 47941 - 479481 14,420.48 Wire Transfers} 20,456.51 P/R 8113 - 81781 109,857.66 P/R Tax Transfers} 31,456.32 CITY DEMANDS Payable Warrants: 47949 - 480321 549,031.33 RDA DEMANDS $9985835.54 FISCAL IMPLICATIONS: Demand of Cash -City $7325366.67 Falconer, Fihance Director $732,366.67 266,468.87 $9985835.54 O07 CITY OF LA QUINTA BANK TRANSACTIONS 12/27/01 - 1/09/02 1/04/02 WIRE TRANSFER - DEFERRED COMP 1/04/02 WIRE TRANSFER - PERS 1/04/02 WIRE TRANSFER - CREDIT UNION $5,165.80 $10,368.71 $4,922.00 TOTAL WIRE TRANSFERS OUT $20,456.51 0C 0 rl t ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:45AM 01/09/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47949 01/09/02 &01610 HARRY S RINKER 100.00 47950 01/09/02 ABL001 ABLE RIBBON TECH 122.23 47951 01/09/02 ACT100 ACT GIS INC 1360.00 47952 01/09/02 ADT100 ADT SECURITY SVC INC 341.91 47953 01/09/02 AGS100 AGS THE SPANOS CORP 217723.00 47954 01/09/02 ALL100 ALLIANCE SERVICE STATION 562.10 47955 01/09/02 AND050 ANDY'S AUTO REPAIR 425.80 47956 01/09/02 ARC100 ARCH 450.74 47957 01/09/02 AUT030 AUTOMATED TELECOM 300.24 47958 01/09/02 AVA100 AVAYA INC 1215.78 47959 01/09/02 BER150 BERRYMAN & HENIGAR INC 3809.00 47960 01/09/02 BI0100 BIO TOX 228.10 47961 01/09/02 CAD010 CADET UNIFORM SUPPLY 207.39 47962 01/09/02 CAL240 CALIFORNIA POOLS & SPAS 330.00 47963 01/09/02 CDW050 CDW GOVERNMENT INC 11987.82 47964 01/09/02 COA071 COACHELLA VALLEY PRINTING 127.95 47965 01/09/02 CON010 CONRAD & ASSOCIATES 3875.00 47966 01/09/02 CON015 CONRAD BUSINESS SVC INC 3910.00 47967 01/09/02 C00300 VALI COOPER & ASSOC INC 15400.91 47968 01/09/02 COR010 CORONA CLAY COMPANY 3386.25 47969 01/09/02 COR150 CORPORATE EXPRESS 76.28 47970 01/09/02 DEA200 DEAN SECURITY SAFE CO 904.92 47971 01/09/02 DES018 DESERT ELECTRIC SUPPLY 1581.74 47972 01/09/02 DES060 DESERT SUN PUBLISHING CO 3758.30 47973 01/09/02 DES210 DESERT ROCK SUPPLY INC 273.59 47974 01/09/02 DES400 DESIGN AND CONSTRUCTION 58.86 47975 01/09/02 DFM050 DFM ASSOCIATES 43.00 47976 01/09/02 DIE050 DIETERICH POST 206.71 47977 01/09/02 DRU100 DRUMMOND AMERICAN CORP 422.87 47978 01/09/02 ELM100 ELMS EQUIPMENT RENTAL INC 207.51 47979 01/09/02 EXP200 EXPRESS DETAIL 885.00 47980 01/09/02 FED010 FEDERAL EXPRESS CORP 776.73 47981 01/09/02 GUY100 GUYS & GALS UNIFORMS 39.27 47982 01/09/02 HAR100 JOHN HARDCASTLE 28.16 47983 01/09/02 HEN050 TERRY HENDERSON 318.45 47984 01/09/02 HIG010 HIGH TECH IRRIGATION INC 47.11 47985 01/09/02 HOM030 HOME DEPOT 669.75 47986 01/09/02 HOP050 BOB HOPE CHRYSLER CLASSIC 2250.00 47987 01/09/02 INT014 INTERNATIONAL COUNCIL OF 150.00 47988 01/09/02 JIF100 JIFFY LUBE/AFMS 32.50 47989 01/09/02 JPRO10 JP REPROGRAPHICS 99.82 47990 01/09/02 KIN100 KINER/GOODSELL ADVERTISNG 4101.77 47991 01/09/02 KLE100 KLEIN & CLARK SPORTS PROD 2500.00 47992 01/09/02 KRI100 BRUCE KRIBBS CONSTRUCTION 3750.00 47993 01/09/02 KUS050 KUSTOM SIGNALS INC 26061.74 47994 01/09/02 LAQ040 LA QUINTA CHAMBER COMMERC 41500.00 47995 01/09/02 LCC100 LCC-RIVRSIDE DIVISION 100.00 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:45AM 01/09/02 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 47996 01/09/02 L00010 LOCK SHOP INC 465.50 47997 01/09/02 LUN050 LUNDEEN PACIFIC CORP 45523.67 47998 01/09/02 MUN100 MUNICIPAL MANAGEMENT 50.00 47999 01/09/02 NAW010 RON NAWROCKI 1000.00 48000 01/09/02 NIC101 NICKERSON & ASSOC INC 5286.00 48001 01/09/02 OFF005 OFFICE DEPOT INC 680.42 48002 01/09/02 PAR003 PARAGON SIGNS 309.06 48003 01/09/02 PER010 RONALD A PERKINS 26.75 48004 01/09/02 PIT010 PITNEY BOWES CREDIT CORP 1366.00 48005 01/09/02 PIT020 PITNEY BOWES 280.65 48006 01/09/02 PRI020 THE PRINTING PLACE 507.40 48007 01/09/02 PUB175 PUBLIC SERVICE SKILLS INC 100.00 48008 01/09/02 RAL050 RALPHS GROCERY CO 108.80 48009 01/09/02 RAN100 CITY OF RANCHO MIRAGE 54.00 48010 01/09/02 RAS020 RASA - ERIC NELSON 915.00 48011 01/09/02 RIV080 RIVERSIDE COUNTY HEALTH 3245.00 48012 01/09/02 RIV110 RIVERSIDE COUNTY SHERIFFS 2980.80 48013 01/09/02 ROS010 ROSENOW SPEVACEK GROUP 37030.87 48014 01/09/02 ROT100 ROTO ROOTER 30.00 48015 01/09/02 RUI100 JOHN RUIZ 15.56 48016 01/09/02 SAX100 SAXON ENGINEERING SERVICE 2450.00 48017 01/09/02 SKI100 DAVID SKINNER 150.00 48018 01/09/02 SOCO10 THE SOCO GROUP INC 30.78 48019 01/09/02 SOU003 SOUND IMAGE 21223.42 48020 01/09/02 SOU007 SOUTHWEST NETWORKS, INC 2016.10 48021 01/09/02 STA010 STAMKO DEVELOPMENT 36043.26 48022 01/09/02 STA020 STANDARD REGISTER 292.39 48023 01/09/02 STA050 STAPLES 70.32 48024 01/09/02 SUN075 SUNLINE TRANSIT AGENCY 262.00 48025 01/09/02 TER100 TERRA NOVA PLANNING & 14193.13 48026 01/09/02 TKDO10 T.K.D. ASSOCIATES INC 356.63 48027 01/09/02 TOL200 TOLL BROTHERS INC 3837.43 48028 01/09/02 TOP010 TOPS'N BARRICADES INC 1325.75 48029 01/09/02 TRI100 TRI STATE LAND SURVEYORS 7220.00 48030 01/09/02 TTI100 TTI NATIONAL INC 7.86 48031 01/09/02 WAL010 WAL MART COMMUNITY 236.90 48032 01/09/02 XER010 XEROX CORPORATION 2631.58 CHECK TOTAL 549,031.33 01 . 004 r i r I - N rl) N C Un l0 r m (Y) Ql N O rz OG H O z O \ � x U v r m r r cr r r r r r c r 0 W C� a E-H r.4 CQ O .4 H o 1-1 H 0 H O -q H O � H o 1-1 H 0 1-4 H Cl H 0 -4 H 0 -4 H 0 r-1 H 0 r1 H 0 r-1 H �-1 m 0 H z w x H z O o o O O M N N N Cl o O y cr r r O O o 0 M N 0 -+ N 110 0 m in N r O Un o Ln N m -r r r .-r m r 4 o 0 O >+ Q O 1-4 r-4 M H N '+ r r c c N N m (M a N O O rM N o O Q) O O O 1-1 O m r V N m r Flr a O O N O U N Ln N O Ln o O r+ N O z H N x U w H U) m U) E. 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(n C4 H co a H (n cz H U) a H co rx H U) a H (n s Q U H Q U H Q U H z Z a Z W E-4 > o U) w x E-H w x H w x H w x E-F w x H w x E-H w x H w x H w x H w x H w x H w x H w x H w x H a a Q x s KC a D: Q a w rr z 0 0 U a as Z H 0 z < O a O a O a O rz O a O rz O a O a O a O a O a O a O x O x MCQM E-4 H H 01 a 0 0o W m w m ao a4 m aq rn w cn ao w z z z E� cn z a+ < a 0 Q a w x a a o a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 (n a 0 cn a 0 U) a o H rz H H a rt m H E-4 z W E+ E-H E+ H H H H H H H H H H H H H H H H E-+ H 3 z O o o >+ > O o H O H O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O H O H o H O O O O o H U U rC H H U cz w H Q x E-4 N a 0 H N a 0 H N a 0 P N a 0 E-4 N .4 0 E-1 N a 0 H N s 0 H N �-7 0 E-H N a 0 H N a 0 H N a 0 H N a 0 H N a 0 H N a o H O as O O a, o O a 0 H H a H H H o a r>: I) H H H H H 3 0 U 6w l 014 z Ljr) 0 E+ z N O Q1 O r+ x U O W H O U rC r-+ Qa W H IT .. 00 00 H LO O Z H w z � £ M >+ O �o a N � o ao rn LO M M N �O N a a z H H O o O w H H H U H H a cz a O H O O a o a Q z U z w z H co W H G] w > a O U W W H Q Cl.' ri O w rn 00 a z z 2: o H H ,7 l0 H z o0 0 0 H x Kc z a < aq w as x 1 O o w H a � W o w � D rn z o H z M :D LO O U U r1 r>r O M o Z o O Ln H a H 1 O Q a w H a a z O CA H U � a � a X a o a a o a a n w U) z X H 1=+ W z o > o O o U E+ a < U X rn a Q H O H H z W a or it 015 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:31PM 01/07/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47941 01/07/02 ATT075 AT&T WIRELESS SERVICES 180.81 47942 01/07/02 BIA013 BIA - DESERT CHAPTER 58.00 47943 01/07/02 COA080 COACHELLA VALLEY WATER 1659.38 47944 01/07/02 IMPO10 IMPERIAL IRRIGATION DIST 11213.07 47945 01/07/02 LAQ040 LA QUINTA CHAMBER COMMERC 252.00 47946 01/07/02 PAL005 CITY OF PALM DESERT 60.00 47947 01/07/02 SOU010 SOUTHERN CALIF GAS CO 965.35 47948 01/07/02 VER200 VERIZON 31.87 CHECK TOTAL 14,420.48 VJ 016 z Q Cz - O N rl) 7 .-r to \D r-1 r1 N r-1 M r-1 �r —4 1n r-4 lD r-1 r r-1 OD .4 an H O CN H N (V N N O F z r O \ r-1 r-1 o w x U H 0 x 0 x 0 x 0 x cD x O x 0 x 0 x 0 x 0 x 0 x 0 x 0 x U(D(D x x x CD x (D x cD x (D x 0 x U E 0 w w Q oQ w H w H W H W H w H w H w H w F w H w H w H w H w H w F w H w H w H w F w F w H W H w H rn r� •• F L) OO O ao lD -i O O (M v an Cn —1 l0 a0 ul —4 OD N .-i O r-4 r —4 lD l0 O O O O O O O O O O O O O O O O Ln M W z N r-1 l0 1b N l0 l0 M On r M O N l0 CD O O O lfl O O x >I Q x O x 01 m al an m M r-1 N (M N N Ln Ln r� N lD r1 M V' N r-1 r-I M N r N r-1 r-1 r-1 r-1 r- C) r-i l0 lD m a Q -4 00 o O 0o M r O o O 0 O O ao aD In Ol In lD M r-4 N N ul C7 z O 110 1-4 � N H W U U U W co U) U) U' > H w z w z w z a z Q 1-1 a Q a Q a Q x x x x x x x a Q D a Q z O O x O x O x H E-+ 0 W F O F O U > U > U > U > U > U > U > E+ O U z U z U z U z U z U z U z H 0 }� F H O W U H E-1 a a a F w E H U U F U) cn cn w m w H D a D a D a D a a a 0 a 0 a F z U F H O a H U1 cn U) cn U) a O a a >> O U) U) rz O U H U H U H U H U H U H U H rz O U) U) U) a O > W O U > z x U w a w a w a 0 Q z a D z WZZ 0 a HHPPHHHZ rz a x a a x 0 rz -- rz a rz - a s - cz 0 z H W. 0 z > cn H co w 0 w a H W a H w a> H W W z> W W W H Q W H> Q W U w a U w a U w a U w a U w a U w a U w> a W O >+ Q O >-i Q O >+ Q O >4 Q�� O >1 O >• O >• W > U> U W V) Q U) 3 3 3 cD 3 3 w w w w w w w x x x x a C7 w U W c l0 M IT O r M In H 0 O a W In r a• 00 lD r M m M (Y) U O D cn D cn D O to r o lD lD Ln > i z > z m x ul M ul M •a Ln o N Co (N O H O H O 1-i O H O H r N o N N 01 F-1 H F-1 =) z lD r lD r M N r O r O !z Q a Q OG Q z Q a Q M - M - lD N (� H N N M 11l Ill > > > > > r-i r-1 O Q z a Q uq w cn a O O w H 0: W O lD O 110 O lD O O N M N M O O m r-1 N M M l0 tD l0 (V (M O O O O O O O O O O O O O O O O O O O C. CO x l0 lD \0 O l0 lD O l0 lD w lD lD O O O Cl O O O O O O 0 z U-) M l0 In M lD In (") l0 r (M l0 1-4 M l0 r-1 M l0 r N l0 r N lD r N lD r N l0 r N lD r N lD r N lD r M l0 r M l0 r M l0 r M lD r M lD r rM l0 r M l0 r M \0 m N lD F z M M fy) r1 v C' M C' T Q' -T 11:1' r N r1 ri —4 r1 4 r-1 ri r :3 O ul r1 In r1 In r1 O r1 In C Ln Q Ln c In c al C' In c Ln C In v Ln M O Ln ri O N In N ul M O c' In cT O ri In M U U Q O r-1 O r-1 O H O r-1 O r-1 O r-I O r-1 O -4 O 4 O r1 O r-1 (D r-4 O r-1 O rH O r-i O r-1 O ri O r-1 O r-1 O r-4 O r-i O r-4 F H E-H F F H H z a a Z a a a U) U) U) z a U) H (n H U) H U) H U) H U) H U) H W x W x W x W E W x W x W x WWW U U U a W H W F 0 0 0 0 0 0 0 x 0 x 0 x 0 x 0 x 0 x 0 x 0 O U > H >>> H H w H Q 3 Q 3 z O z O z O z O z O z O z O U U U U U U U H z v) O O cz W a W s C4 a Q >a >+ F-I PPPPFHP H H H H H H Oz W a w a w a W a w Z W a W w ( Q C� ul a Q U) U) U) co U) U) x U W a W s Q Q Q Q Q Q Q W W GO o] u0 OC) [0 W u) (n u) N Q Q H z F-1 z H z H z H ox 1--1 a H z x x x x x x x £ FA a Q w a w a W a a W >> z H z H a H x H a H a H a F-1 U U U U U U U � v W H a z w a w rz W cz M W Q as Q a a a a a a a Q F Q F Q H Q H Q F Q H Q H a z pp H H H H as W W Q H Q H Q H Q H Q H Q H Q H z H z H z H z H z F4 z H z H Cu z >� a Q a H H H x U x U a w a w Z w Z w a w a w a w o a x a x a x a x a a x a �• x H a Q a 0 0 La F w H w H Q H Q 00 Q a x a x a x a x a x a x a x Q Q Q Q Q Q Q H 0 U) H w z w Q Q Q CQ U U H F-1 F-1 H H H F-1 a a a a a a a U cn z O D > 1n r ul r Ln r M r--1 O O O OD O r1 O r-1 O r1 O -.-a O r-i O r-1 O ri O c• O Q' O C. O c• O CT O Q' O c Un O O O >+ U H U H Q U o H H Q Cl H H Q 0 H H Q 0 Q H pq 0 Q O U 0 Q O U 0 a x 0 a x 0 a x 0 a x 0 a x 0 a x 0 a x 0 a Q 0 a Q 0 a Q 0 a Q 0 a Q Cl a Q 0 a Q 0 a Q 0 0 (" � H H H H H H H a a a a a a a a M 14 017 z M N O E-4 z N O r O \ N x U O W E� U � E Q OD a a rn .-� E+ z E� w z >+ O a a LO (M r- OD M r OD M E w a o a O Q z p H O O O U P O H w a H CL O H O E- O U (D z z z H U) w H W w > fZ Q fx � H W fs+ U W H ca oG � O W N i 9 Op o z z x H z I� KC z w r.� w w m rx o O w E4 M O O En a Q i w E� a z [Q H >4 a a a a U) H [34 z O D O >+ U H � U rz W D z E- z O U U z O 0 z w N (M e-1 M v O OD I t 018 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 10:33AM 01/04/02 PAGE 1 PAYMENT AMOUNT 47927 01/04/02 BAX100 DAN BAXLEY 47928 01/04/02 CAL040 CALIFORNIA VISION SERVICE 47929 01/04/02 CAN050 CANADA LIFE ASSURANCE CO 47930 01/04/02 DIA100 DENISE DIAMOND 47931 01/04/02 GUM050 BRAD GUMMER 47932 01/04/02 LAQ050 LA QUINTA CITY EMPLOYEES 47933 01/04/02 LOU100 ELSE LOUDON 47934 01/04/02 MAD100 MADISON DEVELOPMENT 47935 01/04/02 PRI050 PRINCIPAL MUTUAL 47936 01/04/02 REY050 ELAINE REYNOLDS 47937 01/04/02 RIV040 RIVERSIDE CNTY DEPT CHILD 47938 01/04/02 SHA040 ROSITA SHAMIS 47939 01/04/02 UNIO05 UNITED WAY OF THE DESERT 47940 01/04/02 UNU050 UNUM LIFE INS CHECK TOTAL 50.00 938.28 539.43 50.00 500.50 416.00 50.00 23737.50 41852.84 50.00 426.50 50.00 164.00 2032.12 70,857.17 040 019 z � N m -+ M o c u-) c N Ln N O F O z a' O o W Qa U F W U E F rn rn F am am rn F C7 W F U E W F rn aN m F U E W F c7 w F rn rn F rn F C7 E W F F u x W F rn N • O F Z w F z O O o OD N Co M cr rn O O o O in o O O 1� O O o O U r 07 O lD r O O O N O O o 2: >4 Q '„j 0 � Lr) M rn M N in O Lr) H L1l M r M m r Ln N d• LI) (N Lr) a O OD M Cl Cl O O N O M C O O O O z F N O rn Q 01 Ln O O z F LO O Lr) O l0 O O z F in r r (M co N OD '-I O O Z F LO O 110 >� H z F o a cn a a < z a H Q a Cl) a Q OI a • Q o a U) rC a Q a Q a U) H a s Q Q O U) W z O H F F x o a>r F F 0 CO F F 0 o F F F a o 4 F Iz O F O F a F I o F F F a 0 FC F W U) Q F o F cn z H Un F o F F F 0z o F 1 0 F a Q H > z 04 a U a D; �a 0 n z H Z z on O z x Q 0 \ z a s a 0 n z � rz x 0 z a M n z a zU ag 0 n z D a a 0 z Q U H a 04 0 z a s da' 0 n z a 0 n z a �d n Un H to w n F W a > n U H W Un > F-i > W w w > H a F W a > n U F En z H W > W a > \ a F W a > n U F a W > H o W F z w W > F W a > a U W tx > \ a F a n U UW H n 0 > I Z H n H > z H w W CO z O O N U w c' d CY) ,--r O ri r M U-) O Cl N w O O N U w I O r O H M I O r O H M .-+ O O N U w r-I o O N U w n H x � z n o OD o n z z n n a � cn w oa a I O O w F x w W E o O O 0 o 0 o o O N rn o 0 o 0 0 o 0 O O 0 0 o 0 0 0 0 o 0 0 O o 0 O O � Z E4 z Ql O tf) '+ in M N O r M N o 01 O Ln .-+ Ql O M M N N O Ql O in 07 Ln O O H M N O M rl) N O Ol O API . ri N N O dl O to r1 n O U U') N 0 O O O u) N u) N 0 O Ln N •--i r O O o O Ln N 0 O LO N U Q O .-1 O r-1 O ri O r-1 1-4 O r� r-I O ri r-1 O r-1 0 r N H o r� •-i 0 r-1 r♦ 0 r-1 -4 o ri r-1 O ri [.a U H > z W U W U W w >+ O n H x U M 0 U-) (n 0 ~i z Cl) a a w F z x a s � o F a o < �C >� v H > < FC w n z O Fa' w >• F I-+ U 0 0 a W w F D F 0 a O >z� �• F z U to ►-+ w F a z pq H r� a w a H z C.Y. o H a rC H n w n c7 F z + n n O a o Z o a < a H s Q s I-1 w x w w n H U) x cn Q >+ a a s U)z n w < n F-i Q U Q, o o 0 c 0 Ln 0 0 0 Ln 0 Un 0 o 0 0 0 u-) 0 Ln O Ln Cl �r 0 c O F U H U x w a U z Q U �C H n n U a a n o a n H a a H s U. >+ w ac > H x rar x cn Ir �. t 020 z ri o0 a o F Z N O O N x � U rn o W F a CQ F F rn N •• Cl N !` O F O i Z F W Z v N r E D m ul >+ O r-4 o m a N a o 1` O O N O O -1 O V N t-7 L l0 M a .-i O F �+ N O a F 3 F o z w w F E z F D F E-H w O 1 O W H z F4 U F 44 H H a a JJ a a O H O U) O Ca O > OG 0 • 4 0 F Ca z U z o z a z H w > a> c> 1 O "I F �n a U o w fs� H U W O a H 0 a O a o w > I > CQ W z z x co H Q H D co 1 H z rY O C] O F H x a z a a m w ao a 1 O O G., F a O O W O O CQ o 0 LO rn z N M N N F z o O D o O O O O U U � � a O o F a W En w C] ch O W o x Lr) F a w U) O z I H a >4 G] F a G] a z 3 w CQ H H a Q a >4 a W a a F E a a O �+ D a A z z U) z F Cu W z O > Ljr) o D o Ln O >+ o 0 U F H a U m M ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47920 01/02/02 CAL149 CAL CONE ZONE INSTRUCTORS 47921 01/02/02 COA080 COACHELLA VALLEY WATER 47922 01/02/02 IMPO10 IMPERIAL IRRIGATION DIST 47923 01/02/02 PUR100 PURKISS ROSE-RSI 47924 01/02/02 ROD100 MOISES RODARTE 47925 01/02/02 ROT100 ROTO ROOTER 47926 01/02/02 RUT050 RUTAN & TUCKER CHECK TOTAL 1:31PM 01/02/02 PAGE 1 PAYMENT AMOUNT 1050.00 49.09 3480.27 46795.00 300.00 9153.00 5478.34 66,305.70 V23 022 z H N H m N M C Ln 0', O c Ln t0 r Co a 0 F z N O N O \ r+ x r+ U 0 0 0 0 0 0 0 o W F x£ E E E E E E E 2: E x x x U < W w W w w w w w w W w w w w w a s co F E" F H F F F F F H H H H E-F F 0 N •• O O m Ol 01 CO .-+ O O O O O O O C' O .--� F O O O N M M O O O a') O Un ( l r Z H w z O O Ol Ln 00 M R' 01 O r--1 .-+ O x O O LO cT r-i m M r-i N m (D U') N Ln N r O }i O m IH r-1 r-4 'cY' r r m O Ln O U-) Q N 110 M .-1 M IH L a 0 rn r 0 0 0 �r O O (N O O O M O Ol O Ln O a) O r1 N M CO to Q OD a) O O Ol 0) 0) Ln r rtr U) U) o 1:31 r M � IT F U) U) r-I M l0 a a a a M T) 0 < < -CTO O H a a U U 0 0 0 0 z 0 O 0 H 0 £ w w a a a a w a a a �• w w Q U Q a a a a z Q< F H U U U U U H H z H W W W W F X F a O U) U) O O >>>>> O z 0 < 0 3 3 3 3 0 < 0 W H H H v) u) U) U) u) F u H > H W W w w F E-F F U H W W U H ❑ U) to U) U) H a z z a > a U U U U U a U) Qx r.>: a a W a O H O O O U) O H H H H. 0 w 0 0 ❑❑❑❑ 0 O4 0 > Q: "NC) ❑ a z a x a❑ ❑❑ a❑ 0 0 0 0❑ H❑ H U) �4 AG W W W U U U U U w x W > W W \ W w cZ (Z > F> w w W W W> a> Q> 3 3 3 3> a> I ❑ 0 0 a a a a a a Q a 0 0 0 0 0 U) 3 3 3 w w w w w a F .a a a. a a ❑ W fs. H U W m Q H ❑ a U) N v) (n v) Cn a 0 W D rn o a r r r r Ln > 1 > fA 0 m 0 0 0 0 r r r r c W z "Z, I: H In . H H H M m m m m r CLl H ❑ "M Q; CDZZZZ OD m m m m LI ) I H z < o<<<< c o 0 0 0 Ln O ❑ > LO > > > > M N N N N ('M F H x z a w w on a 1 0 0 w H Q; 0 0 N O O 01 N c O O O O O O O W O O M O O 1-4 M l0 O O O O O O O W O O l0 O O l0 110 \0 O O O O O O O ❑ r r u) rr) O O O O H z (Y) (M (y) N N N N N O f7 r r r r 0 l0 l0 l0 l0 l0 l0 l0 lD �D H l0 lD lD lD l0 H z M C' - T' M M C' V VT c O m M (M (") --� a Ln U7 U') to in to Ln Ln 0) O O O O O O O nr c cr vT c v v4 c k.0 O 0) m m m r-r U U ,q -4 -4 1-1 -4 -1 -1 -1 -4 -4 Ln u) Ln Lr) .-4 Q O O O O O O O O O O v v c v O -1 -1 4 .--1 . 4 -1 . q . q U) U) x a EH H F E-H E-+ 0 0 U) U) U) U) U) F F Z H H I--i H H U U W ❑ ❑ ❑ O ❑ a a E-+ (Y) H H 3 O O O O O O U) En H H H H H o� H H W FL Q rS !S U) a a c� c� c� c� c� 0Z w z z z a a a a a w a x I 00 > Qx a a a x cn < a s Q: x U Q N N H H H H H 0 ❑ W W W W a WE-4 rl+ a O H H H F E-+ a z w w a a a a a a a 0 0 0 0 0o H z z a r> Q FC FC Q U) 0 0 0 0 f:C m 0 0 W H H H H H U) U) a a Z Ix >+ 0 U U x a a a a Dx H w z a a U w w w w w x U) 0 0 0 0 Q a 0 a s 2 a a a a a a H E• H F E• F U) z U U U H H H H H a Ix a a a a a F 44 w z 0 > m rn 0 0 0 0 0 0 0 0 0 0 0 0 O 0 �w sw m � r, -i � 0 0 0 0 0 0 �n O F a s < a a a a a a ❑ F F F F H U H < Q 0 x x x x x O O O O O M Q U U U U H H H H H a cZ a x a a a 023 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 47918 12/28/01 DCT100 DC & TC LLC 47919 12/28/01 VER200 VERIZON CHECK TOTAL 08:36AM 12/28/01 PAGE 1 PAYMENT AMOUNT ,134698.00 47.37 134,745.37 031 024 z N O E� z 0 00 CN � x N U C7 C7 Qa W E� E- N O r r CO E• o M (`') o z E4 w z Co r u� >+ 0 �o r .1 r) o r O M cn E• E-+ w O a M H Q r-+ E� a z 0 w H z a a >4 W Q Q Q a O O O w H CO E• E+ U E+ w U H a z a > 1% O H O O (n 0 > cx a 0 0 rzi U) Q W z W 140 cz > O > 1 U a 0 w w H U W Q a o w �o > 1 > oo w z z rn ao �-+ z r O C] r E4 H x Q z a Q m w ua a 1 0 0 w E- x 0 0 w r o fA �o O o �n un Z o M E• z M M o w un 0 .� U U Q O O M 0 O a Q 1 U Q a w E• a a z o H o >1 a N a Q O a a 0 U W (n z 0 > E+ 44 W z O > 0 Co 0 0 0 0 ?+ H N U E- a Q U O 0'3 025 ACCOUNTS PAYABLE.- AP5005 CHECK REGISTER 10:08AM 12/27/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 47899 12/27/01 &01609 ANTONIA GUEVARA 680.00 47900 12/27/01 ABE001 JACQUES ABELS 75.00 47901 12/27/01 BECO10 DEBORAH BECHARD 50.00 47902 12/27/01 BOB100 BILL BOBBITT 50.00 47903 12/27/01 BOU100 MICHELE BOUDREAU 50.00 47904 12/27/01 BUT010 RICHARD BUTLER 75.00 47905 12/27/01 CUN100 DENNIS CUNNINGHAM 50.00 47906 12/27/01 DAV010 MIKE DAVIS 50.00 47907 12/27/01 KIR010 TOM KIRK 75.00 47908 12/27/01 LEW010 TOM LEWIS 50.00 47909 12/27/01 MAH100 CYRILLE P MAHFOUD 50.00 47910 12/27/01 MOU100 DONALD J MOULIN 50.00 47911 12/27/01 OLA100 MILTON OLANDER 50.00 47912 12/27/01 OSBO50 LEE M OSBORNE CPA 50.00 47913 12/27/01 REB050 JOAN REBICH 50.00 47914 12/27/01 ROB150 STEVE ROBBINS 75.00 47915 12/27/01 STJO10 VICTORIA ST JOHNS 50.00 47916 12/27/01 TH0200 DAVID THOMS 50.00 47917 12/27/01 TYL050 ROBERT T TYLER 75.00 CHECK TOTAL lr705.00 03� 026 N N M 01 cT N Ln r O N m O E� Z r-+ 0 r N N 0 '+ W Ey E E E E E C� < W W w w w W W W W W W W W a ra E• E- E- E E- E- E• E- E- E-E-P H 0) qT •• O O o O o O O O O O O O O E- O O O O O O O O O O O O 0 O Z [- W Z O O O O O O O O >+ O CD OD r � � U-) r Ln Ln r LnLn �Il Q a FG o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Ln o H o o Cz o Vz o a >+ >+ co r C7 Un v) Ln (7 Ln r cn a-) 0 Ln r < Ln < Ln F( '-0 H H E� O E� O E CC1 CQ C'4 a a H U U CD a c� a a a a << z z < E z O O O Ga 44 E+ O U O E+ U O cn u� U cn U E cn U H H H H H a a a Ca a a .a 0 q ,7 .a > > ,7 > H H FC U FC Z FC U < E Z FE U FC FC Ca FC Ca FC Ca Z cn co P E-H > E- Q E- > H E P < E- > P E E+ E-H FC EF F> o O o 0 O O (n O a 0 U) O O O a 0 U) O o 0 O O W H CL CL H U E� E- E- E- U E� FH E- E- U H W W >-I E- >+ H >+ Z Z Z H CL H Ix U lo� H fx (.7 fZ U z Cl� W CZ W fZ W O H O z O Ho W O H O z O W O H O Z O E O E O E > CY O C] Ca H O Z 2 E- Ca Z 0 H O E• Ca z O H Ca E- Ca E. O E+ Z U Z z z Z Z ZDZ Hz Z Z Z Z Hz Z Z Z Z cn Z cn z cn H (n M O W Z W E w x w E W Z w x w E W Z W G] W W W W W Cu C:. > FC > E > U > E > < > U > E > > > > > > > O CL O �4 cZ O ] z Z Z W CJ4 U Q U CL U CL H H H U W r r r i r i r r r r i r IH r-4 h-I Ca z O O O O O o o O O 0 O O W o 0 0 0 0 0 0 0 0 0 0 > I Z CQ N N N N N N N N N N N H () H M U U U U U U U U U U U �-+ Z W W W U3 W W W W W W W o x o 0 0 o C) o 0 o ca o 0 < z a Q w w w rx O o w E4 cx o r o 0 0 0 0 0 0 0 0 0 0 w o Un O o 0 0 0 0 0 0 0 O 0 m O d• 0 0 0 0 0 0 0 0 0 0 0 E M (Y) ao rn m 0) rn rn rn rn rn rn rn rn z o 0 0 0 0 0 0 0 0 0 0 E� �n to In Ln In �n Ln Ln U-)to z o 0 1 r I ,-+ r4 r-, r I r-4 r-4 -+ D O O o Ln o Ln o o U-) o Ln Un Ln O U O O c' N U 11 Q O o 0 0 0 o O O o 0 0 o O .-� 1-4 ,-4 —4 r-4 —4 r-i 4 r-A r-4 4 r1 4 rn 0 o u1 a+ a x � o O x H a I H W W W U E+ E� Z � H H Z E o E W a z a C7 0 FC w Cq Cq 0 com w o D U H > FC x a cn H S CL w >+ a cx Z O Z O a 0 O W a W x < x H z W x a a a a z (n z z h o H E F{ CL Z x E O E O CL U Z CL W z O > a rn o rn 0 r+ 0 o 0 0 0 0 0 r 0 o 0 0 0 0 0 O U E� U" a U ri O w r i o o W CA Q o U w ca r1 CA O m r+ O w o E� 0 ao r-4 z 0 U r-I o > < Q -1 0 H x r-i o 3 W a o r-4 x 0 r1 D O (j E (j3 027 z m .--1 �.c �.D r o (1) a ri r-1 N a o H z 0 r N cV N U C7 C7 U U U a W EE- H E• E+ F� E E• m a O O O O O O O 01 E• O CD O CD O CD CD Dz E� W z o 0 0 0 0 �n E 0 Lr) un Lr) r u) u- r �+ O r.0 � a 0 0 0 O o 0 0 0 0 O o 0 o O 0 O o a o GL o o Ln o H o 1n u-) r!r Ln FC Ln C7 Ln r 1n cn Ln r 0 GOO E� H Q E E >+ >+ W z O O O O H H U) co co a > a > a a a a 0 a H a 0 0 U U z Q E z E4 < E• > E+ E E- > E+ < E-i P O 0 0 0 U) O 0 0 cn 0 a 0 0 0 W H p p E- p E- E- U E-F E- � p U E- rUi a W.w Z w zH z U z Ems+ a U z CD Cz O H O z O x O H 0 z 0 H O W O z 0 CG 0 p O p 0 z 0 H 0 z C] p 0 H O z U z U) z U) z `,L z z .D z Hz z z H U) W W W W W x G] z W x w x w z W > a> a o z> z> o> o> a> U) H H U a U r> a w w u W ri ri 1-I r+ r 1 '-1 -� H 0 a O O O O O O Cl O W O O 0 0 0 0 0 I > CQ N N N N N N N z z X: H 0 H a U U U U U U U H z W W W W W W W 0 0 0 0 0 0 0 0 H .,G �C z a FC m w m GL I 0 o w E� a O O O o O O O w o 0 0 0 0 0 0 GO 0 0 0 0 0 0 0 0 rn m m rn rn rn rn z o O o 0 0 0 0 Ln Ul u) al un p z ri ri r1 r1 ra 0 u) Ln Ln o 1n 0 0 0 r-1 r i N v' N v v U U r i ri -1 r-+ .-i r-1 r-4 r>r O ri O ri O .-1 O ri O ri 0 -1 0 ri M O Q V) o a z Ln U x a rx o cz Q o z �C Q O U W u x p W E- a as H GCl O O H CO H O W G4 ha -I a o o w o a rC GG Ei z > H H W a r� 0 a w < w U > co a 0 H w O E- H 0 z z a h cn > 0 a E• w w z 0 > o O o 0 0 0 0 0 0 1n 1n U') 4 O u) O >+ ri O O '-1 O N O U H FC m W GO I-D O a < U O 0 a U) E- E� I A/P - AP6002 CHECKS TO BE VOIDED 10:29AM 12/21/01 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 47459 DEF 11/20/01 150.00 SUP100 SUPPORT PAYMENT CLEARING- P/R Distr.-GARNISH - SUP PAY TOTAL VOIDED 150.00 03a 029 T0 0 61 4bf 4 QuAta AGENDA CATEGORY: BUSINESS SESSION: COUNCIL,/RDA MEETING DATE: January 15, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report . as of November 30, 2001 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated November 30, 2001 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Re§ihctfully su ohn M. Flalc4ner, Finance Director Approved for Submission by: ,i`�2 00, �� . Z44 Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 03J ATTACHMENT 1 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for November 30, 2001 DATE: January 2, 2002 Attached is the Treasurer's Report for the month ending November 30, 2001. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash $1,943,453 (1) ($1,521,078) $422,375 ($1,521,078) LAW $20,193,521 (2,500,000) 0 17,693,521 (2,500,000) US Treasuries (2) $52,834,278 45,000,000 (41,811,000) 289,079 56,312,357 3,478,079 US Gov't Agencies (2) $15,971,550 10,000,000 (10,000,000) (44,278) 15,927,272 (44,278) Commercial Paper (2) $0 2,000,000 (4,307) 1,995,693 1,995,693 Mutual Funds $10,999,334 1 (1,891,764) 9,107,570 1,891,764 Total $101 942 136 1 $57 000 000 $57 723 842 $240 494 1 $101 458 788 $483 348 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. hn M. Falconer lance Director/Treasurer --3, z0 v Pate Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. �v 0 L E E X m E a) w O a) rn N c m E w C_ w O to N a w c w O E O � � 3 O N C 0 ca N E N C O m O�o M '0. 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O N t jp C �y N c a m z a m A1"o cx � a -0m a a m COcz U) c x a C) '� ELL E c c a m c F" x �m 3 y o Xa. x c �, t� a C — M tll acmm> C c C> ig 0mmmaa:: W m CM C t « d H N (1) ccD Z 0 W 2 In Ix w a l.- -O a Q a a Ln a a c N O F N Fi-4 Fi4c2d Q O O O O Z N O 0 0 m � � N n Vf N N N O In N N N O n j2O)000� O O n ^ � jPz' 00000 Np y 2ONOON N Zp M �ZNO Q ci N OONN N} n ElY j N Q A m�W N m W m W W W W }�7D tm0 N O mRA Wm 001W W W W W N W W W W N O W Nm/W0 N Q Q Q Q O Q CD 109� N C}OOONN NN ((�114 �jT 1A W r Ay mAOIOQ NmQ�WT N Y,�'W NenN � � � O 0 Y N E 10 " '(QV W ONE^ W OWQ W mp, m W f V 0% Q lQV W O m W 0 W 17 tD y0 'rA W SON h A Y�QO�mmAW o � O O A iWO yNy 1A O t0 ' Ol ONI�IDNQAp� fOOQ A f7 f7 W N � R R y Ry R R R R R R R R Om---"'^^ jCyu�` CyuC�j Cyu Cyu yuC CyuC�j CSu uCy yCSuC uCj N ^= N N N N N N N N N N N N j}}}}}>">}}j > u � YN�na�n�'na�'naLna N o a a uaU�aUaUaU� O u p p p O O y y y Y l L R C y Y C C y p g y R R m 5aNmmy �... mvimvimy� Y � Nfn� V?N�N 7tn� O 7 Q= O Q O Q O Q A 0 2 oFU w m m m o n �mm m mm� uU �uf m�mooN U � N CITY OF LA QUINTA BALANCE SHEET 11/30/01 ASSETS CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL POOLED CASH 5,782,506.71 11,414,668.66 100,495.35 17,297,670 72 LQRP INVESTMENT IN POOLED CASH 785,000.00 785,000.00 INVESTMENT T-BILL/NOTES & OTHER 37,980,000.00 37,980,000,00 AUTO MALL CASH LQRP CASH 32,225.23 32,225.23 BOND REDEMPTION CASH 199,805.20 1.923.75 201,728 95 BOND RESERVE CASH BOND PROJECT CASH 44,401,955.74 548,733.82 44,950,689 56 BOND ESCROW CASH PETTY CASH 1,000.00 1,00000 CASH & INVESTMENT TOTAL 43,763,506.71 56,833,654.83 651,152.92 101,248,314.46 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 40,285.08 60,900.00 101.185.08 PREMIUM/DISCOUNT ON INVESTMENT (177,651.25) 388,125.00 210,473.75 LQRP-ACCOUNTS RECEIVABLE 97,120.01 97.120.01 INTEREST RECEIVABLE (35,069.02) 565,607.73 530,538.71 LOAN/NOTES RECEIVABLE 13,489,653.69 13,489,653.69 DUE FROM OTHER AGENCIES 259,634.01 259.634.01 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 2.299.096.69 CVAG ALLOWANCE (2,299,096.69) (2,299,09 DUE FROM OTHER GOVERNMENTS 0.37 0.37. DUE FROM OTHER FUNDS 1,040,973.94 651,038.04 1,692,011.98 DUE FROM RDA 8,497,550.20 8,497,550.20 INTEREST ADVANCE -DUE FROM RDA 3,360,297.13 3,360,297.13 ADVANCES TO OTHER FUNDS 56,483.22 56,483.22 NSF CHECKS RECEIVABLE 3,326.01 3,326.01 ACCRUED REVENUE 833.40 833.40 FIXED ASSETS 20,711,742.00 20,711,742.00 ACCUMULATED DEPRECIATION 711,534.48 711,534.48 TRAVEL ADVANCES 2,742.29 2,742.29 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 13,760,106.46 20,711,742.00 15,253,277.87 49,725,126.33 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 2,175.00 2,175.00 GENERAL FIXED ASSETS 9,988,279.05 9.988.279.05 ACCUMULATED DEPRECIATION AMOUNT AVAILABLE TO RETIRE LIT DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR UT DEBT 951,847.65 80 866 860.97 7,750,000.00 89,568,708.62 TOTAL OTHER ASSETS 951,847.65 9,988,279.05 84,261,978.00 7,750,000.00 102,952,104.70 TOTAL ASSETS 57,525,788.17 20,711,742.00 951,847.65 72,086,932 70 9,988,279.05 84,261,978.00 651,152.92 7,750,000.00 253 927 720 49 LIABILITIES: ACCOUNTS PAYABLE 13,741.33 13,741.33 DUE TO OTHER AGENCIES 641,838.19 730,884.56 1,372,722.75 DUE TO OTHER FUNDS 273,804.01 1,892,521.72 2,166,325.73 INTEREST ADVANCE -DUE TO CITY 11,383,537.00 11,383,537.00 ACCRUED EXPENSES 16.468.50 16.468.50 PAYROLL LIABILITIES 9,133.80 9,133.80 STRONG MOTION INSTRUMENTS 2,075.76 2,075.76 FRINGE TOED LIZARD FEES 78,981.50 78,981.50 SUSPENSE DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,019,574.59 14,023,411.78 15,042,986.37 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS LQRP DEPOSITS 14.499.00 14,499.00 DEVELOPER DEPOSITS 875,112.94 875.112.94 MISC. DEPOSITS 439,148.65 439,148.65 AGENCY FUND DEPOSITS 1,469,792.75 1,469,792.75 TOTAL DEPOSITS 2,784,054.34 14,499.00 2,798,553.34 DEFERRED REVENUE 387,604.00 11,378,904.00 11 768 508.00 OTHER LIABILITIES TOTAL 387,604.00 -- - 11,378,904.00 11,766,508.00 COMPENSATED ABSENCES PAYABLE 373,536.65 373,536.65 DUE TO THE CITY OF LA QUINTA 578,311.00 189,725.50 768,036.50 DUE TO COUNTY OF RIVERSIDE 10,989,847.00 10,989,847.00 DUE TO C.V. UNIFIED SCHOOL DIST. 8,747,405.50 8,747,405.50 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 64,335,000.00 7,750,000.00 72,085,000.00 TOTAL LONG TERM DEBT 951,847.65 84,261,978.00 7,750,000.00 92,963,825.65 TOTAL LIABILITIES 4,191,232.93 951,847.65 25,416,814.78 84,261,978.00 7,750,000.00 122,571,873.36 EQUITY -FUND BALANCE 53,334,555.23 20,711,742.00 46,670,117.92 9,988,279.05 651,152.92 131,355,847.12 TOTAL LIABILITY & EQUITY 57,525,788.16 20,711,742.00 951,847.65 72,086 932.70 9,988,279.05 84,261,978.00 651,152.92 7,750,000.00 253,927,720.48 0.01 (0.00) (0.00) 0.01 CASH & INVESTMENT TOTAL 101,248,314.46 PREMIUMIDISCOUNT ON INVESTMENT 210-473.75 TOTAL 101,458,788.21 COUNCILIRDA MEETING DATE: January 15, 2002 ITEM TITLE: Transmittal of Revenue and Expenditure Report for November 30, 2001 and Investment Summary Report for the Quarter Ending December 31, 2001 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I& STUDY SESSION: PUBLIC HEARING: Transmittal of the November 30, 2001 Statement of Revenue and Expenditures and Investment Summary Report for the Quarter Ending December 31, 2001 for the City of La Quinta. especoully subrpitt Jbhn M. Falconer, Finance Director Approv d for submission b o Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, November 30, 2001 2. Investment Summary Report for the Quarter Ending December 31, 2001 04cl ATTACHMENT CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2001-11/30/2001 FUNDS BUDGET RECEIVED % RECEIVED General $14,282,738.00 $4,730,733.70 33.1 % Library 106,600.00 79,657.14 74.7% Gas Tax Revenue 435,318.27 232,701.06 53.5% Cmaq/Istea 287,423.00 0.00 0.0% Federal Assistance 543,825.00 0.00 0.0% Assessment District 2000-1 0.00 4,985.91 0.0% Slesf (Cops) Revenue 2,200.00 386.70 17.6% Local Law Enforcement 27,004.00 26,750.90 99.1 % Lighting & Landscaping 781,400.00 20,352.45 2.6% Quimby 16,500.00 130,284.81 789.6% Infrastructure 1,397,518.00 27,821.20 2.0% Village Parking 100.00 0.00 0.0% South Coast Air Quality 24,481.00 7,567.00 30.9% LQ Public Safety Officer 2,200.00 2,091.97 95.1 % Interest Allocation 0.00 576,288.74 0.0% Capital Improvement 49,515,225.76 5,295,117.12 10.7% Lq Norte Capital Improvement 0.00 450.90 0.0% Urban Forestry 11,000.00 0.00 0.0% Equipment Replacement 363,180.00 321,472.55 88.5% Information Technology 1,000,000.00 1,004,424.75 100.4% Arts In Public Places 132,900.00 47,541.11 35.8% Transportation 307,100.00 262,803.68 85.6% Parks & Recreation 221,500.00 150,161.09 67.8% Civic Center 323,100.00 218,634.16 67.7% Library Development 167,900.00 88,778.67 52.9% Community Center 58,600.00 40,038.36 68.3% Street Facility 10,500.00 8,352.16 79.5% Park Facility 3,200.00 2,250.25 70.3% La Quinta Financing Authority 688,130.00 489,467.03 71.1 % RDA Project Area No. 1 77,568,366.00 58,695,156.44 75.7% RDA Project Area No. 2 9,434,622.00 379,487.74 4.0% Total $157 712,631.03 $72 843 757.59 46.2% 04, 003 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/2001-11/30/2001 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $14,905,092.27 $5,310,045.77 $101,601.80 $9,493,444.70 35.6% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 594,378.00 175,666.65 0.00 418,711.35 29.6% Cmaq/lstea 287,423.00 0.00 0.00 287,423.00 0.0% Federal Assistance 166,638.99 0.00 0.00 166,638.99 0.0% Proposed Assessment District 682,553.47 247,542.46 0.00 435,011.01 36.3% Slesf (Cops) Revenue 0.00 0.00 0.00 0.00 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Lighting & Landscaping 781,400.00 325,583.35 0.00 455,816.65 41.7% Quimby 317,381.29 88,729.07 0.00 228,652.22 28.0% Infrastructure 4,646,124.00 501,109.84 0.00 4,145,014.16 10.8% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 0.00 2,384.75 0.00 (2,384.75) 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 49,515,226.39 5,295,117.12 2,000.00 44,218,109.27 10.7% Lq Norte Capital Improvement 0.00 63,579.59 0.00 (59,403.39) 0.0% Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 380,209.00 55,210.31 26,197.42 298,801.27 14.5% Arts In Public Places 689,515.71 12,335.00 0.00 677,180.71 1.8% Transportation 2,850,019.03 (11,005.13) 0.00 2,861,024.16 -0.4% Parks & Recreation 2,060,000.00 0.00 0.00 2,060,000.00 0.0% Civic Center 204,660.00 85,275.00 0.00 119,385.00 41.7% Library Development 623,324.00 5,312.50 0.00 618,011.50 0.9% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Information Technology 476,372.00 115,840.06 39,753.06 320,778.88 24.3% La Quinta Financing Authority 1,209,498.78 484,432.50 0.00 725,066.28 40.1 % RDA Project Area No. 1 47,150,048.46 27,517,179.55 0.00 19,632,868.91 58.4% RDA Project Area No. 2 15,034,053.44 2,820,911.67 6,400.00 12,206,741.77 18.8% Total $142,583 024.98 $43,095,250.06 $175,952.28 $99,315 998.84 30.2% 0 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 07/01 /2001-1113012001 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 31,154.59 489,445.41 5.980% 450,600.00 73,395.98 377,204.02 16.290% 380,000.00 152,437.20 227,562.80 40.120% 3,217,500.00 1,282,049.24 1,935,450.76 39.850% 3,595,000.00 544,719.46 3,050,280.54 15.150% 537,500.00 107,980.38 429,519.62 20.090% 8,701,200.00 2,191,736.85 6,509,463.15 25.190% 152,000.00 59,657.30 92,342.70 39.250% 12,400.00 4,644.75 7,755.25 37.460% 412,500.00 468,632.50 (56,132.50) 113.610% 89,400.00 78,033.58 11,366.42 87.290% 68,000.00 81,816.79 (13,816.79) 120.320% 37,000.00 43,595.15 (6,595.15) 117.820% 48,300.00 18,021.75 30,278.25 37.310% 819,600.00 754,401.82 65,198.18 92.050% 2,150.00 324.95 1,825.05 15.110% 157,825.00 59,865.14 97,959.86 37.930% 357,950.00 328,103.55 29,846.45 91.660% 222,000.00 95,644.81 126,355.19 43.080% 468,550.00 276,427.74 192,122.26 59.000% 1,208,475.00 760,366.19 448,108.81 62.920% 1,257,600.00 349,057.24 908,542.76 27.760% 50,300.00 11,334.32 38,965.68 22.530% 25,000.00 52,931.95 (27,931.95) 211.730% 5,000.00 2,840.54 2,159.46 56.810% 159,900.00 67,280.80 92,619.20 42.080% 134,105.00 38,105.00 96,000.00 28.410% 126,700.00 32,309.17 94,390.83 25.500% 1,758,605.00 553,859.02 1,204,745.98 31.490% 1,585,600.00 463,829.59 1,121,770.41 29.250% 27,700.00 6,548.41 21,151.59 23.640% 0.00 (8.18) 8.18 0.000% 27,700.00 6,540.23 21,159.77 23.610% 181,558.00 0.00 181,558.00 0.000% 14,282,738.00 4,730,733.70 9,552,004.30 33.120% U4 ��j CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 Interest Assessment Bond Proceeds Prepayments -sewer assessments Transfer in TOTAL ASSESSMENT DISTRICT SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 75,000.00 75,000.00 0.00 100.000% 31,600.00 4,657.14 26,942.86 14.740% 106 600.00 79,657.14 26,942.86 74.730% 135,600.00 70,191.05 65,408.95 51.760% 98,200.00 48,212.04 49,987.96 49.100% 175,100.00 92,017.70 83,082.30 52.550% 5,000.00 6,000.00 (1,000.00) 120.000% 13,718.27 13,718.27 0.00 100.000% 7,700.00 2,562.00 5,138.00 33.270% 435,318.27 232,701.06 202,617.21 53.460% 287,423.00 0.00 287,423.00 0.000% 0.00 0.00 0.000% 287,423.00 0.00 287,423.00 0.000% 543,825.00 0.00 543,825.00 0.000% 0.00 0.00 0.000% 543,825.00 0.00 543,825.00 0.000% 4,985.91 (4,985.91) 0.000% 0.00 0.00 0.000% 0.00 0.00 0.000% 0.00 0.00 0.000% 0.00 4,985.91 (4,985.91) 0.000% 0.00 0.00 0.000% 2,200.00 386.70 1,813.30 17.580% 2,200.00 386.70 1,813.30 17.580% 26,704.00 26,704.00 0.00 100.000% 300.00 46.90 253.10 15.630% 0.00 0.00 0.000% 27,004.00 26,750.90 253.10 99.060% 781,400.00 20,352.45 761,047.55 2.600% 0.00 0.00 0.000% 0.00 0.00 0.000% 781,400.00 20,352.45 761,047.55 2.600% 126,375.00 (126,375.00) 0.000% 16,500.00 3,909.81 12,590.19 23.700% 16,500.00 130,284.81 (113,784.81) 789.600% 065 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 0.000% Interest 11,000.00 27,821.20 (16,821.20) 252.920% Transfer in 1,386,518.00 0.00 1,386,518.00 0.000% TOTAL INFRASTRUCTURE 1,397,518.00 27,821.20 1,369,696.80 1.990% VILLAGE PARKING REVENUE: Interest 100.00 0.00 100.00 0.000% TOTAL VILLAGE PARKING 100.00 0.00 100.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 21,881.00 7,154.27 14,726.73 32.700% Interest 2,600.00 412.73 2,187.27 15.870% TOTAL SCAQ 24,481.00 7,567.00 16,914.00 30.910% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 200.00 91.97 108.03 45.990% TOTAL LQ PUBLIC SAFETY 2,200.00 2,091.97 108.03 95.090% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 576,288.74 (576,288.74) 0.000% Transfer In 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 576,288.74 (576,288.74) 0.000% CAPITAL IMPROVEMENT FUND: CVAG 13,655,958.18 2,035,746.36 11,620,211.82 14.910% CVWD 1,709,906.00 0.00 1,709,906.00 0.000% County of Riverside 0.00 0.00 0.000% State of Ca- Office Emer. Services 0.00 0.00 0.000% JPIA 25,000.00 25,000.00 0.00 100.000% 11 D 0.00 0.00 0.000% DSUSD 0.00 0.00 0.00 0.000% State of California 530,600.00 0.00 530,600.00 0.000% SB300 Funding 19,365.74 0.00 19,365.74 0.000% Surface Transportation 12,000,118.00 0.00 12,000,118.00 0.000% SB821-Bicycle Path Grant 93,175.00 0.00 93,175.00 0.000% APP Contribution 0.00 0.00 0.000% Developer Agreement Funding 182,142.84 59,149.77 122,993.07 32.470% Transfers in From Other Funds 21,298,960.00 3,175,220.99 18,123,739.01 14.910% TOTAL CIP REVENUE 49,515,225.76 5,295,117.12 44,220,108.64 10.690% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0.00 0.00 0.000% Bond Proceeds 0.00 0.00 0.000% Interest 450.90 (450.90) 0.000% TOTAL LQ NORTE CIP 0.00 450.90 (450.90) 0.000% URBAN FORESTRY Grant Revenue 11,000.00 0.00 11,000.00 0.000% Interest 0.00 0.00 0.000% TOTAL URBAN FORESTRY 11,000.00 0.00 11,000.00 0.000% U �U 7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Interest Transfers In TOTAL EQUIPMENT REPLACEMENT REMAINING % BUDGET RECEIVED BUDGET RECEIVED 304,980.00 304,982.00 (2.00) 100.000% 0.00 0.00 0.000% 58,200.00 16,490.55 41,709.45 28.330% 0.00 0.00 0.000% 363,180.00 321,472.55 41,707.45 88.520% INFORMATION TECHNOLOGY FUND: Charges for services 0.00 0.00 0.000% Capital Contribution 0.00 0.00 0.000% Interest 4,424.75 (4,424.75) 0.000% Transfers In 1,000,000.00 1,000,000.00 0.00 100.000% TOTAL INFORMATION TECHNOLOGY 1,000,000.00 1,004,424.75 (4,424.75) 100.440% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Interest TOTAL ARTS IN PUBLIC PLACES TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER 111,300.00 42,321.95 68,978.05 38.030% 0.00 0.00 0.000% 21,600.00 5,219.16 16,380.84 24.160% 132,900.00 47,541.11 85,358.89 35.770% 284,000.00 236,633.45 47,366.55 83.320% 23,100.00 26,170.23 (3,070.23) 113.290% 0.00 0.00 0.000% 307,100.00 262,803.68 44,296.32 85.580% 201,000.00 142,234.00 58,766.00 70.760% 20,500.00 7,927.09 12,572.91 38.670% 0.00 0.00 0.000% 221,500.00 150,161.09 71,338.91 67.790% 284,500.00 209,292.79 75,207.21 73.570% 38,600.00 9,341.37 29,258.63 24.200% 0.00 0.00 0.000% 323 100.00 218,634.16 104 465.84 67.670% 150,000.00 83,745.00 66,255.00 55.830% 17,900.00 5,033.67 12,866.33 28.120% 0.00 0.00 0.000% 167,900.00 88 778.67 79,121.33 52.880% 53,500.00 37,930.00 15,570.00 70.900% 5,100.00 2,108.36 2,991.64 41.340% 58,600.00 40,038.36 18,561.64 68.320% s� 0 .� .1 d CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY BUDGET RECEIVED 9,500.00 7,885.37 1,000.00 466.79 REMAINING % BUDGET RECEIVED 1,614.63 83.000% 533.21 46.680% 10,500.00 8,352.16 2,147.84 79.540% 3,000.00 2,127.00 873.00 70.900% 200.00 123.25 76.75 61.630% 3,200.00 2,250.25 949.75 70.320% 07/01 /2001 -11 /30/2001 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 585,800.00 154,148.73 0.00 431,651.27 26.3% CITY MANAGER'S OFFICE 613,200.00 201,367.08 483.75 411,349.17 32.8% ECONOMIC DEVELOPMENT 910,000.00 239,497.10 0.00 670,502.90 26.3% PERSONNEURISK MGT 572,872.00 342,737.21 0.00 230,134.79 59.8% TOTAL GENERAL GOVERNMENT 2,681,872.00 937,750.12 483.75 1,743,638.13 35.0% FINANCE: FISCAL SERVICES 542,515.00 220,712.06 0.00 321,802.94 40.7% CENTRAL SERVICES 311,205.00 106,183.44 0.00 205,021.56 34.1% TOTAL FINANCE 853,720.00 326,895.50 0.00 526,824.50 38.3% CITY CLERK 373,650.00 136,286.43 237,363.57 36.5% COMMUNITY SERVICES SENIOR CENTER 257,600.00 91,319.32 2,764.87 163,515.81 35.5% PARKS & RECREATION ADMINISTRATION 797,058.00 186,164.72 3,878.00 607,015.28 23.4% PARKS & RECREATION PROGRAMS 90,800.00 20,661.86 0.00 70,138.14 22.8% TOTAL COMMUNITY SERVICES 1,145,458.00 298,145.90 6,642.87 840,669.23 26.0% POLICE 4,036,994.00 807,659.39 78,345.22 3,150,989.39 20.0% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 179,700.00 71,950.92 0.00 107,749.08 40.0% CODE COMPLIANCE 478,484.00 163,776.06 0.00 314,707.94 34.2% ANIMAL CONTROL 166,043.00 59,437.04 0.00 106,605.96 35.8% BUILDING 618,488.00 262,362.81 0.00 356,125.19 42.4% EMERGENCY SERVICES 96,524.00 67,802.55 904.92 27,816.53 70.2% FIRE 67,278.00 1,375.75 0.00 65,902.25 2.0% CIVIC CENTER BUILDING -OPERATIONS 1,088,751.00 731,133.13 6,325.04 351,292.83 67.2% TOTAL BUILDING & SAFETY 2,695,268.00 1,357,838.26 7,229.96 1,330,199.78 50.4% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 469,000.00 139,853.96 0.00 329,146.04 29.8% CURRENT PLANNING 689,807.00 212,695.22 0.00 477,111.78 30.8% TOTAL COMMUNITY DEVELOPMENT 1,158,807.00 352,549.18 0.00 806,257.82 30.4% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION DEVELOPMENT & TRAFFIC MAINT/OPERATIONS - STREETS MAINT/OPERATIONS - LTG/LANDSCAPING CAPITAL PROJECTS TOTAL PUBLIC WORKS TRANSFERS OUT GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 252,200.00 118,950.35 1,000.00 132,249.65 47.2% 634,668.00 307,791.21 7,900.00 318,976.79 48.5% 1,614,886.00 244,956.02 0.00 1,369,929.98 15.2% 1,359,699.00 482,822.89 0.00 876,876.11 35.5% 387,420.00 79,297.20 0.00 308,122.80 20.5% 4,248,873.00 1,233,817.67 8,900.00 3,006,155.33 29.0% 1, 698, 014.27 1,128, 458.30 0.00 569, 555.97 66.5 % (3,987,564.00) (1,269,354.98) 0.00 (2,718,209.02) 31.8% 14,905,092.27 5,310,045.77 101,601.80 9,493,444.70 35.6% (15 ,1 010 CITY OF LA QUINTA 07/01/2001-11/30/2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 421,600.00 175,666.65 0.00 245,933.35 41.7% TRANSFER OUT 172,778.00 0.00 0.00 172,778.00 0.0% REIMBURSE GE TOTAL GAS TAX 594,378.00 175,666.65 0.00 418,711.35 29.6% QUIMBY FUND: TRANSFER OUT 317,381.29 88,729.07 0.00 228,652:22 28.0% FEDERAL ASSISTANCE FUND: TRANSFER OUT 166,638.99 0.00 0.00 166,638:99 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 2,384.75 0.00 (2,384.75) 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 2,384.75 0.00 (2,384.75) 0.0% CMAQ/ISTEA TRANSFER OUT VILLAGE Parking TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 287.423.00 0.00 0.00 287.423.00 0.0% (1,892.85) 0.00 0.00 (1,892.85) 0.0% 0.00 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.0% SLESF (COPS) TRANSFER OUT 0.00 0.00 0.00 0.0% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 781,400.00 325,583.35 0.00 455,816.65 41.7% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 781,400.00 325,583.35 0.00 455,816.65 41.7% INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 4,646,124.00 501,109.84 0.00 4,145,014.16 10.8% TOTAL INFRASTRUCTURE 4,646,124.00 501 109.84 0.00 4,145,014.16 10.8% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 682,553.47 247,542.46 0.00 435,011.01 36.3% TOTAL AD 2000-1 682 553.47 247,542.46 0.00 435,011.01 36.3% CITY OF LA QUINTA 07/01/2001-11/30/2001 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 2,850,019.03 (11.005.13) 0.00 2,861,024.16 -0.4% TOTAL TRANSPORTATION 2,850,019.03 (11 005.13) 0.00 2,861,024.16 -0.4% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 2,060,000.00 0.00 0.00 2,060,000.00 0.0% TOTAL PARKS & RECREATION 2,060,000.00 0.00 0.00 2,060,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 204,660.00 85,275.00 0.00 119,385.00 41.7% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 204,660.00 85,275.00 0.00 119,385.00 41.7% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 623,324.00 5,312.50 0.00 618,011.50 0.9% TOTAL LIBRARY DEVELOPMENT 623 324.00 5,312.50 0.00 618,011.50 0.9% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 48,332,523.01 5,194,452.14 2,000.00 43,136,070.87 10.7% PROJECT REIMBURSEMENTS TO GEN FUND 1,182,703.38 100,664.98 0.00 1,082,038.40 8.5% TOTAL CAPITAL IMPROVEMENT 49 515 226.39 5,295,117.12 2,000.00 44 218 109.27 10.7% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 2,000.00 1,320.00 0.00 680.00 66.0% OPERATING EXPENSES-APP 5,000.00 (785.00) 0.00 5,785.00 -15.7% ART PURCHASES 265,340.00 4,000.00 0.00 261,340.00 1.5% TRANSFER OUT 417,175.71 7,800.00 0.00 409,375.71 1.9% TOTAL ART IN PUBLIC PLACES 689,515.71 12,335.00 0.00 677,180.71 1.8% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 4,176.20 0.00 (4,176.20) 0.0% TRANSFER OUT 0.00 59,403.39 0.00 (59,403.39) 0.0% TOTAL LQ NORTE (97-1) CIP FUND 0.00 63 579.59 0.00 (63 579.59) 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11 000.00 0.00 0.00 11 000.00 0.0% VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 476 372.00 115,840.06 39,753.06 320,778.88 24.3% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 380,209.00 55,210.31 26,197.42 298,801.27 14.5% ATTACHMENT 2 C� (oaoOMM 'Rt�0V-T- � O O O O O ti V" O M M 0 N (M u7 0 M N N M (D — 1'- u7 r�: N v-0c6cMd0il000N1`M 0001�000000d'Lo (oN EV- cM 00 't r- r- O i M � o (o Q O MOM1-0— MI�00,m O �0(n(oco1*1-lqctcMOMO0) > u)Oo00M-CDcMgO0)um) Mtn�l�ln(o 6L6 i hN d Or• I`0001� (oNcoN m N 4C64 4C64 o 0 2 d O O O O O O O O O O O N O O O O O O O O O O M 0 u7 �p O O O O O O O O O O c g M > ti o00000000ti i OOOOOOo0000 oN(DN O m 0 0 0 0 0 0 0 0 01- T- - �• d� d (A N N ' (n M In (D !n ,� O OOOOOOOOOO O fa �R m�a)mcCamm�N�� a) a) ZZ M M N N O O O O O M C m o 0 0 0 �m_Uaaa pa.a-a- o. 0ZZmm ��Z' a laa. O O co Z Z Zcu cuE E E > FOL- HH�EEE cnfn c ODUU L r 4- O C 0 O LL N E C � a) N C U O >cy M L J O N U (moo dw co co O 0 ti Lq 0 (O r N (o (o cM (o ti IT ca .r C O C cu J t O v U� a) a = L a) O a) � U U CU - U > +r O fa C E C (n O O O ca .o2E n L ILO O a ='� .5 � � C U 0 0 > U E U C >, O O CU � N � O N O C � L ,U) F' U N O> 0 C C Y +� U cCf a) LL U 0 5) 7 Ol3 T a 0 Wif 4 4 a" AGENDA CATEGORY: COUNCIL,/RDA MEETING DATE: January 15, 2002 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29457-2, Rancho La Quinta BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29457-2, Rancho La Quinta. None. None. Tract 29457-2 is located west of Jefferson Street, north of Avenue 50 and south of Avenue 48 (Attachment 1), and consists of 78 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of January 4, 2002, City staff has received a technically correct map of the Final Map from the City's Acting Surveyor. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides ,for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (February 13, 2002), of all associated securities. A technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk has been received by City staff. 05 T:\PWDEPT\COUNCIL\2002\020115a.wpd. Once this item is received, the City Clerk will affix the City Seal to the Final Map and offer the final map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29457-2, Rancho La Quinta; or 2. Do not adopt a Resolution of the City Council granting conditional' 'approval of a Final Map and Subdivision Improvement Agreement for Tract 29457-21 Rancho La Quinta; or 3. Provide staff with alternative direction. Respectfully submitted, Roy F. epr Interim ,Publi Attachments: son Vorks Director/City Engineer Approved for submission by: Thomas P. Genovese; City Manager 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 050 t 002 T:\PWDEPT\COUNCIL\2002\020115a.wpd RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29457-2, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Counciltroad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city, staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 29457-2 is conditionally approved provided the subdivider submits all required items on or before February 13, 2002. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. , Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City. Engineer's satisfaction. OG0 03 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder . B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on February 13, 2002. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 151h day of January, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. 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Ali i..._ •._fir. !Ti�i;,v �.�_ r[iA �lui u1,1 ! i _ 4 ��DiIn�Vl016 ti�f1'.:�I� _ �01 nr :31l5 i°n 11.: J•jJ•I6�V� ��tjn>,.v�•.1 •�' u W':! i •o I! �L•��O Zia i• Z ° z.4 7� � • l v rl oenCDC gg��so H 2u;b >� roj-�� ns,�ro 2v ►, u ATTACHM SENT 3 CITY of LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Tract 29457-2 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement') is made and entered into this day of .20 by and between T.D. Desert Development Limited Partnership, a Delaware Limited Partnership, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of Califomia, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map') of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29457-2 (the "Tract') pursuant to the provisions of Section 66410, et sec, of the California Government Code (the "Subdivision Map Act'). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the. "Improvements'). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. ImRrov_ement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit A , and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. MIMPITT"11= tl� A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constricted by others (`Participatory Improvementsl, and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorneys fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: TAPwni:P'nA��-*. 06 & 12 ATTACHMENT 3 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the I,nIx Nernents sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A. and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A- D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). . U6� TAMDEMAgreements - SIA\29457-2.vwd P=?r% V ,,r �' 1 lJ ATTACHMENT 3 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after fnal acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required forthat phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquW ion of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt ` ,-70 TAMDEPT\Agreements - SIA\29457-2.wpd Pam 3 of 6 u14 ATTACHMENT 3 to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate -written agreement in a form acceptable to the City Attomey. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall fumish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9: Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in acx.ondance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the 1a Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improves constru ed. When necessary revisions have been made, each separate sheet of the plans shall be clearly maked with the words "As -Butt," "As -Coned," or "Record Drawing," the marking shall be stamped by an engkxx or surveyor, as appropriate for the improvements thereon, who is licensed to practice in Califomia, and the plans shall be resubmitted to the City Engineer. .� TAMDEMAureenum s - SIA\2"57-2_wod x � {r� +raj I .1. V ATTACHMENT 3 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City, Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Secu ftj. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. CRy Ftight to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attomey's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attomeys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severabilify. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. AN notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attomeys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. TAPWDEMAgreements - SIAl29457-2.wpd Page 5 of 6 U16 ATTACHMENT 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title By: Title: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Date T.D. Desert Development Limited Partnership, a Delaware Limited Partnership, By: T.T.D. Desert Development Corporation, a Delaware Corporation ITS: General Partner, 79285 Rancho La Quinta Drive La Quinta, CA 92253 (760) 777-7747 Date Date Reviewed and Approved: 1147 Q C nginm Dat Approved as to Form: City Attorney Date TAMDEMAgroements - SIA\29457-2.wpd Pan- A -f R U17 ATTACHMENT 3 Exhibit A SECURITY - TRACT 29457-2 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been orwill be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shad not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement De c' ti Performance Labor & Materials Deferred Improvements (78 Lots) $376,350 $376,350 Grading, On Site 57,700 57,700 Streets, On Site (Inc. Sidewalks) 344,080 344,080 Domestic Water, On Site 154,025 154,025 Sanitary Sewer, On Site 158,465 158,465 Dry Utilities, On Site 145,800 145,800 Monumentation 10.000 0 Construction Subtotal: $1,236,420 $1,236,420 Engineering & Plans (20% of Construction) 247,280 $1,483,700 No -Plans Contingency (35% of Project) 519,300 Total: $2,003,000 1 0 01. T a 0 r, 4hf 4 4 a" COUNCIL/RDA MEETING DATE: January 15, 2002 Approval of the Fourth Amendment to the Agreement With Riverside County for Law Enforcement Services, Adding a Deputy to Serve on the Coachella Valley Violent Gang Task Force RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: S Approve an Amendment to the Agreement for Law Enforcement Services between the County of Riverside and City of La Quinta, adding a deputy to serve on the Coachella Valley Violent Gang Task Force. FISCAL IMPLICATIONS: Estimated costs for a full time unsupported Sheriff Deputy position ($36.58 an hour) for the last six months of the current fiscal year are estimated at $76,505 including training and start up costs. The annual estimated costs for subsequent years are estimated at $88,000. The City has recently amended the contract with the County for police services to add a third Target Team Member and included funds in the current fiscal year budget for a full year of service at the supported rate ($68.60 an hour) in the amount of $142,688. This position will not be filled before February 1 which will result in unexpended funds in the amount of approximately $83,000 (7/12 of $142,688) which could be applied towards the added gang task force position. Total cost for police services in subsequent years as a result the latest amendment is estimated at $3.9 million. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 7, 1997, the City approved the Agreement for Law Enforcement Services with the County of Riverside. The Agreement was amended for the first time in August of 1998 when the total number of patrol deputy hours was increased from 72 to 82 hours daily. The contract was amended a second time in Fiscal Year 2000/01 to add a motorcycle officer and a dedicated sergeant. The third amendment which was executed in October of 2001 added a third Target Team Member and a second Community Resources Officer. The Target Team Member position is expected to be filled by February 2002. The recruitment for the second Community Safety Officer is currently in process. At the November 20, 2001 City Council meeting, staff was given authorization to add a full time unsupported deputy position to serve on the newly formed Coachella Valley Violent Gang Task Force. The fourth amendment before the City Council today formalizes the additional position. The amendment also contains some clean up language relating to City owned vehicles, insurance and indemnification. The City Attorney is discussing some minor language changes in the amendment with County Counsel. Any agreed upon changes will be incorporated into the final document. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Amendment to the Agreement for Law Enforcement Services between the County of Riverside and City of La auinta, adding a deputy to serve on the Coachella Valley Violent Gang Task Force; or 2. Do not approve the amendment; or 3. Provide staff with alternative direction. Respectfully submitted, I>"wt Tom Hartung, Director of Building & Safety Aed for submission b Zy Thomas P. Genovese, City Manager U Attachments: 1. Fourth Amendment to the Agreement for Law Enforcement w ATTACHMENT 1 FOURTH AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN COUNTY OF RIVERSIDE AND CITY OF LA QUINTA IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside and the City of La Quinta, approved by the Board of Supervisors on October 28, 1997, for services effective July 1, 1997 through June 30, 2002, as amended November 10, 1998, July 25, 2000 and November 6, 2001 is hereby amended in the following respects only: 1. Section 4.3 is amended to read as follows: 4.3 City -Owned Motorcycles and Vehicles. In the event City chooses to provide motorcycles or vehicles for use in providing services hereunder, the motorcycles or vehicles shall meet minimum specifications furnished by County, shall be adequately equipped and ready for use, and shall be registered in the name of City. City shall bear the cost of maintenance, fuel, insurance coverage (which shall be maintained at all times), licensing, and any and all expenses associated with use of the vehicle for the provision of services hereunder. Motorcycles and vehicles owned by City shall be used only for City -approved functions. 2. Section 4.4 is added and reads as follows: 4.4 Vehicle Insurance: City shall maintain liability insurance including bodily injury and property damage in an amount not less than $1,000,000 per occurrence combined single limit and comprehensive and collision coverage providing insurance for any physical damage to the vehicles in an amount equal to the replacement value of all vehicles provided to the County under this agreement. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall, by endorsement, name the County of Riverside, special districts, their respective directors, officers, Board of Supervisors, elected officials, employees, agents, or representatives as an Additional Insured. General Insurance Provisions: a. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A.M. BEST rating of not less than an A: VIII (A: 8) unless such requirements are waived,. in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. b. The City's insurance carrier(s) must declare its insurance deductibles or self - insured retentions. If such deductibles or self -insured retentions exceed $500,000 per occurrence such deductibles and/or retentions shall have the prior written consent of the County Risk Manager before the commencement of operations under this Agreement. Upon notification of deductibles or self -insured retentions 0of" 3 4 which are deemed unacceptable to the County, at the election of the County's Risk Manger, City's carriers shall either; 1) reduce or eliminate such deductibles or self -insured retentions as respects this Agreement with the County, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, defense costs and expenses. C. The Contractor shall cause their insurance carrier(s) to furnish the "County of Riverside with 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein; or 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant that the insurance carrier(s) shall provide no less that thirty (30) days written notice be given to the County of Riverside prior to any material modification of cancellation of such insurance. In the event of a material modification or cancellation of coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsement or certified original policies, including all endorsements and attachments thereto evidencing coverages and the insurance required herein is in full force and effect. Individual(s) authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. Contractor shall not commence operations until the County of Riverside has been furnished original Certificate(s) of Insurance and certified original copies of endorsements or policies of insurance including all endorsements and any and all other attachments as required in the Section. d. It is understood and agreed by the parties hereto and the Contractor's insurance company(s), that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and the County's insurance and/or deductibles and/or self -insured retentions or self -insured programs shall not be construed as contributory. 3. Section 7.1 is amended to read as follows: 7.1 Indemnification by City. City shall indemnify and hold County, its officers, agents, and employees free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of City, its officers, agents, employees, or volunteers, for property damage, bodily injury or death, occurring in the performance of this Agreement to the extent that such liability is imposed on County by the provisions of California Government Code Section 895.2 or other applicable law, and City shall defend at its expense, including attorney fees, County, its officers, agents, and employees in any legal action or claim of any kind based upon such alleged acts or omissions. H H t :J C 5 4. Section 7.2 is amended to read as follows: 7.2 Indemnification by County. County shall indemnify and hold City, its officers, agents, and employees free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of County, its officers, agents, or employees, for property damage, bodily injury or death, occurring in the performance of this Agreement to the extent that such liability is imposed on City by the provisions of California Government Code Section 895.2 or other applicable law, and County shall defend at its expense, including attorney fees, City, its officers, agents, and employees in any legal action or claim of any kind based upon such alleged acts or omissions. 5. Attachment A is amended to read as follows: CITY OF LA QUINTA LEVEL OF SERVICE Averaize Patrol Services 82 supported hours per day. (Equivalent of 16.8 Deputy Sheriff positions @ 1780 annual productive hours per position.) Non -dedicated Positions Three (3) Deputy Sheriff (fully supported) positions - Target Team Dedicated Positions One (1) Sheriff's Sergeant position One (1) Deputy Sheriff (fully supported) position - Motor Officer One (1) Deputy Sheriff (unsupported) position — Violent Gang Crime Task Force One (1) Deputy Sheriff (unsupported) position - School Resources Officer Two (2) Community Service Officer II positions IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has H H H i), r: _"G caused this Agreement to be signed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. Dated: ATTEST: Name Title By: Dated: ATTEST: Gerald A. Maloney Clerk of the Board By: Deputy CITY OF LA QUINTA M Mayor COUNTY OF RIVERSIDE Chairman, Board of Supervisors DEC 18 2001 0 8 J T a 0 44f 4 4 a" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 15, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Proposal for an Office of Traffic PUBLIC HEARING: Safety (OTS) Grant RECOMMENDATION: Approve a proposal for an Office of Traffic Safety grant application for a Hand-held Citation, Collision and DUI Report Writing and Data Management Project. FISCAL IMPLICATIONS: Approval of this request would allow the City to apply for a grant for an automated citation, collision, and DUI report writing and data management program in the amount of $56,800 to purchase hand-held citation devices and related software. If the City were awarded this grant, funds would become available in October 2002. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The State Office of Traffic Safety (OTS) is soliciting concept papers (grant applications) for traffic safety grants for federal fiscal year (FFY) 2002-03. The proposals approved for funding by OTS will become part of California's FFY 2002- 03 Highway Safety Plan (HSP). The City wishes to take advantage of this funding opportunity, on behalf of the La Quinta Police Department, to implement an automated citation, collision, and DUI report writing and data management program. The program includes the purchase of five hand-held automated citation devices (ACD's) and portable printers, and customized software. The automated citation devices will reduce the amount of time officers spend writing citations and related reports, as well as improve the accuracy of the citation data. The software is customized to the City's citation forms, and data from the citation devices can be uploaded into the City's GIS-based 0 $' traffic analysis system to provide detailed traffic reports. The software can also potentially enable data to be shared with the County courts to provide accurate court dates for those receiving citations. The funding request to OTS is $56,800. The goals of this program are to reduce the time it takes to issue and process citations and related reports, as well as improve the accuracy of citation and reports. This will allow officers to work more efficiently, thus increasing productivity. A draft concept paper is included as Attachment 1. The concept paper is due to OTS on January 31, 2002. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a proposal for an Office of Traffic Safety grant application for a Hand-held Citation, Collision and DUI Report Writing and Data Management Project; or 2. Do not approve a proposal for an Office of Traffic Safety grant application for a Hand-held Citation, Collision and DUI Report Writing and Data Management Project; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Analyst Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Draft Office of Traffic Safety Grant Application 083 002 STATE OF CALIFORNIA—OFFICE OF TRAFFIC SAFTEY OTS-136 (Rev. 10-00) Coversheet for Traffic Safety Concepts Federal Fiscal Year 2003 Date: January 31, 2002 County: Riverside Agency: City of La Quinta Proposal Title: Hand-held Citation, Collision and DUI Report -Writing and Data Management Project ATTACHMENT 1 CONCEPT NO. Agency Code: EA: Fund: Coordinator: Region: CONCEPT SUMMARY: The primary goal of this project is to implement hand-held based computer applications that fully automate the traffic citation, collision and DUI report -writing processes. The hand-held based system will be used in support of directed enforcement programs that reduce the frequency and severity of traffic collisions throughout the City. The intent of the system will be to increase the productivity of Department's traffic enforcement personnel and provide managers with more timely and accurate information upon which to base directed enforcement and other traffic -related safety programs. The objectives will include the following: 1. Increase the efficiency and productivity of Police Department personnel assigned to traffic and DUI enforcement by reducing the time needed to write and process traffic citations and collision and DUI reports. 2. Reduce the personnel time needed to input traffic collisions, citations and DUI information into Department database management systems. 3. Identify and purchase hand-held computer hardware, software and portable printers sufficient to operate the proposed system. 4. Create the ability to generate daily, weekly, monthly and annual reports on traffic enforcement and DUI related activities. 5. Train Department personnel in the use and maintenance of the hand-held based software system. The efficiency and cost effectiveness of this type of hand-held hardware/software system will be demonstrated and measured through the project. (List major items of expense, e.g., personnel and equipment, etc. Maior exuense items for this proiect include customized software, hand-held citation devices and portable printers. AGENCY CONTACT Name: Debbie Powell Title: Management Analyst Mailing Address: P. O. Box 1504 La Quinta, CA 92253 Phone No.: (760) 777-7073 Fax No.: (760) 777-7101 E-mail: dpowellna,la-quinta.org FUNDING REQUESTED Fiscal Year 2002/2003 $ 54.800 (10-01-02 to 09-30-03) Fiscal Year 2003/2004 $ 2.000 (10-01-03 to 09-30-04) Total $ 56.800 004 Page 1 of 4 Pages TRAFFIC SAFETY GRANT CONCEPT PROJECT TITLE: AGENCY: La Quinta Hand-held Citation, Collision and DUI Report Writing and Data Management Project PROBLEM STATEMENT: Anvtown collision experience over the east three vears has been: Collision Type 1998 1999 2000 Collisions Victims Collisions Victims Collisions Victims Fatal 2 3 0 0 2 2 Injury 63 107 80 124 103 163 ......................................................................... Fatal In'u Fatal In'u Fatal In'u Fatal In Fatal In'u Fatal In'u Alcohol Involved 1 4 2 7 8 15 1 1 Speed Related 24 44 24 42 32 47 Pedestrians 1 2 4 4 Pedestrians < 15 Bicyclists Bicyclists < 15 Office of Traffic Safetv rankings for 1999 indicate: (Note -waiting for OTS to nrovide this data) Ranking Category Per 1000 Vehicle Miles Traveled (VMT) Per 1000 Po ulation Collisions Statewide Population Group Statewide Population Group Total and Fatal Injury Collisions Alcohol -Involved Collisions Speed -Related Collisions Victims Killed & Injured Pedestrians Pedestrians < 15 Bicyclists Bicyclists < 15 DUI Arrests # Of Arrests % Of Licensed Population The City of La Quinta has experienced a growth in population of I I I % in the past ten years resulting in steady increases in traffic and higher levels of congestion on its 153-mile road system. To keep pace, the Department is looking at ways to enhance productivity and automate the more labor-intensive aspects of the traffic and DUI enforcement activities. The current citation, collision and DUI report -writing process involves completing one or more "hard -copy" forms or reports by hand. In each case the officer writes the citation or report, completes a narrative and records the relevant field data. The collision report is a minimum of three pages and more frequently five or more pages. A majority of the time a sketch is prepared showing how the collision occurred. A DUI arrest requires five different reports, all of which share much of the same information about the arrest and the arrestee. After citations and reports are prepared, a supervisor reviews them. In many cases portions of the reports must be re -written to correct errors or deficiencies. In the case of mistakes on citations a supplement or correction to the citation must be issued. These corrections can take almost the same amount of time and effort to complete as the original cite. Once finalized, the documents must be sorted, copied, filed in the records division, and forwarded to the courts for processing. Clerks and administrative personnel then input the information from the citations and collision and DUI reports into a variety of databases in both the Police Department and at the courts. Completing and processing all of the citations and reports by hand is time consuming and requires significant duplication of effort. The result is a loss of valuable time and personnel resources and a reduction in the effectiveness of enforcement activities. For these reasons automating the citation, collision and DUI reporo 00J Page 2 of 4 Pages writing processes using hand-held computers can become an essential part of enhancing the Department's traffic safety programs. (OTS Rankings will be placed here when received by staff.) PERFORMANCE MEASURES: Goal(s) The primary goal of this project will be to implement hand-held based computer applications to automate the traffic citation, collision and DUI report writing processes. The hand-held based system will be used in support of directed enforcement programs that reduce the frequency and severity of traffic collisions throughout the City. The intent of the system is to increase the productivity of Department's traffic enforcement personnel and provide managers with more timely and accurate information upon which to base directed enforcement and other traffic related safety programs. Objectives 1. To implement hand-held based computer applications to automate the traffic citation, collision and DUI report -writing processes in the Police Department by July 31, 2003. 2. To implement software to provide the means of issuing citations and preparing collision and DUI reports in the field by July 31, 2003. 3. To provide the ability to generate daily, weekly, monthly or annual activity reports by July 31, 2003. Reports must be customizable and contain data relevant to traffic enforcement activities. 4. To enable the secure and confidential exchange of electronic data between the Police Department and the courts by September 31, 2003. 5. To ensure the hand-held system will transfer data to a relational database management system (RDMS) for storing, processing and analyzing data and reports. 6. To reduce the time it takes to issue and process a traffic citation. 7. To increase the efficiency of the Police Department's DUI reporting by reducing the time that it takes to complete the necessary DUI reports for each arrest. 8. To increase the efficiency of the Police Department's system for issuing citations by reducing the number of citations found to be in error. 9. To reduce the time between an incident and its entry into the system. 10. To train five staff members in the usage and maintenance of the finalized version of the hand-held software and data management systems by September 31, 2003. 11. To increase the efficiency of the Police Department's collision reporting by reducing the time that it takes to complete the necessary collision report. 12. To e-mail or fax all press releases or media advisories/alerts to your Regional Coordinator for approval in advance of their release. 13. To use the following standard language in all press materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety through the Business, Transportation & Housing Agency." 14. To submit print clips by 9 a.m. to your Regional Coordinator AND the Public Information Officer, via e-mail at 12io(aOts.ca. og_v or fax at (916) 262-2960 (e-mail preferred). All clips should include publication name and date the article was published. 15. To fax OTS (916) 262-2960, at least two weeks in advance, a short description of any new traffic safety event or program. Address the fax to the OTS Public Information Officer (PIO) and your Regional Coordinator. PROPOSED SOLUTION: The City of La Quinta is proposing to implement hand-held based computer applications to automate the traffic citation, collision and DUI report writing processes. The hand-held systems will be used to reduce and in some cases eliminate redundancies and reporting writing errors while significantly decreasing the time and resources needed to write, edit, store and manage citation, collision and DUI records. The end result will be an increase in the productivity of Department's traffic enforcement personnel and an overall improvement in the Department's efficiency. The time and resources saved by automating the citation, collision and DUI report writing can then be re -directed to enforcement activities that reduce the frequency and severity of traffic collisions throughout the City. PROPOSED BEGINNING DATE: October 1. 2002 PROPOSED ENDING DATE: September 30, 2003 Page 3 of 4 Pages PROPOSED BUDGET Budget Category Federal Fiscal Year 1 Federal Fiscal Year 2 Project Total 10-01-02 to 09-30-03 10-01-03 to 09-30-04 Personnel Benefits % Travel In -state $2,000 $2,000 Contractual Services Hand-held Citation, Collision and DUI Report Writing and Data Management Software Systems $39,800 $3900 Non -Expendable Property (>$5,000) Include tax and shipping) Other Direct Costs (<$5000) Ruggedized Window CE Hand- $1,900 x 5 = $9,500 $%500 held computers with mag-stripe readers and wireless communications Portable printers $1,100 x 5 = $5,500 $5,500 Project Total $54 800 $2 000 $569800 0$i 097 Page 4 of 4 Pages BUDGET NARRATIVE PERSONNEL: N/A TRAVEL: In -State — Travel expenses associated with attendance at the annual OTS Summit. Funds have been budgeted in the second year only, as the City of La Quinta has this budgeted in its OTS Speed Reduction Grant from last year. CONTRACTUAL SERVICES: A software vendor will be hired to provide the Hand-held Citation, Collision and DUI Report Writing and Data Management Software. The services will also include all programming and hardware/software set up. The vendor will design, configure and debug the systems before they are provided and installed in the Police Department. NON -EXPENDABLE PROPERTY: N/A OTHER DIRECT COSTS: Purchase five ruggedized Window CE Hand-held computers with mag-stripe readers and wireless communications and five portable printers. INDIRECT COSTS: N/A 088 Q11) 119 COUNCILIRDA MEETING DATE: January 15, 2002 ITEM TITLE: Adoption of a Resolution Declaring the City Council's Intent to Vacate Portions of Avenida Bermudas North of Calle Tampico, Calle Amigo Near Avenue 52, Avenue 48 West of Washington Street, and a 12' Utility Easement Between Lots 16 and 17 of Tract 2667 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: r7 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council declaring the City Council's intent to vacate portions of Avenida Bermudas north of Calle Tampico, Calle Amigo near Avenue 52, Avenue 48 West of Washington Street, and a 12' Utility Easement between Lots 16 and 17 of Tract 2667. None None. General Procedure State law' gives authority to City Councils to vacate city streets, or portions of city streets and easements, that are found unnecessary for present or prospective public street and easement purposes. The statute prescribes a specific procedure under which the vacation may be implemented. The vacation process requires that the City Council adopt a Resolution that declares its intent to vacate the specifically identified portion of street right-of-way and easement. The Resolution of Intent sets a date and time for a public hearing to hear evidence offered by any interested person. The public hearing must occur at least fifteen (15) days after the Resolution of Intent is adopted; the proposed public hearing date is February 5, 2002 which provides a twenty-one (21) day noticing period. 'California Streets and Highways Code, commencing with Section 8300, which is entitled the r! Q J Public Streets, Highways, and Service Easements Vacation Law. U V T:\PW DEPT\COUNCIL\2002\0201 15c. wpd The proposed Notice of Intent Resolution contained herewith sets in motion a number of administerial activities that are required to occur prior to the public hearing. The City Council makes its decision whether or not to approve the proposed vacations during the public hearing. The activities include posting notices at the proposed street and easement vacation location and publishing a public hearing notice in the newspaper. Utility purveyors in the City have already been notified of the proposed street and easement vacations, and the Planning Commission made a General Plan consistency finding approving the proposed vacations at its December 11, 2001 meeting (Attachment 1). Avenida Bermudas - (Street right-of-way) The land that includes the northern section of right- of-way on Avenida Bermudas shown in Attachment 2 is being developed by KSL Land Corporation. This portion, specifically described in Attachment 3, will be part of the remote parking lot for the La Quinta Hotel. This section of right-of-way is not needed by other property for access or improved accessibility. Calle Amigo - (Street right-of-way) Due to the realignment of Avenue 52 (Attachment 4), Calle Amigo contains a portion of right-of-way that is no longer required. This portion of right-of-way is specifically described in Attachment 5 and is not needed by other property owners for access, or improved accessibility. Avenue 48 - (Street right-of-way) This portion of Avenue 48 right-of-way is located west of Washington Street, north of the south boundary line of Section 30, Township 5 south, Range 7 east. In 1901, the Riverside County Board of Supervisors took action in response to a petition and acquired 60' of right-of-way along section lines in certain sections of the County. The 30' wide portion of right-of-way located south of the section line was previously vacated when Laguna De La Paz was developed. The La Quinta Arts Foundation is currently developing the land located on the north side of the section line that includes the 30' wide portion of right of way located north of the section line as shown on Attachment 6. The La Quinta Arts Foundation is designing and implementing a street system that does not use the existing right-of-way along the section line; therefore, this 30' wide parcel of right-of- way is no longer needed and the Foundation requests that it be vacated. Utility Easement between Lots 16 and 17 - Lots 16 and 17 were merged in 1992. Attachment 7 shows a 12' utility easement that runs east and west along the old lot line between the two lots. The easement is specifically described in Attachment 8. Since these lots are merged, the homeowner requests that the easement be vacated. This Resolution declares the City's intent to vacate the subject portions of right-of-way. It is not the final act with regard to the vacation process; it takes action that officially initiates a proposed street and easement vacation for consideration. A public hearing must be held before the vacations can be approved. A public hearing is scheduled for February 5, 2002. The proposed vacations have been presented to the Planning Commission and found to be consistent with the La Quinta General Plan. T:\PWDEPT\COUNCIL\2002\020115c.wpd The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council declaring the City Council's intent to vacate portions of Avenida Bermudas north of Calle Tampico, Calle Amigo near Avenue 52, Avenue 48 West of Washington Street, and a 12' Utility Easement between Lots 16 and 17 of Tract 2667; or 2. Do not adopt a Resolution of the City Council declaring the City Council"s intent to vacate portions of Avenida Bermudas north of Calle Tampico, Calle Amigo near Avenue 52, Avenue 48 West of Washington Street, and a 12' Utility Easement between Lots 16 and 17 of Tract 2667; or 3. Provide staff with alternative direction. Res pectfuWVI-%ub�y1, �6y F,/Stephenson, P.E. nterim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Planning Commission Staff Report Dated December 11, 2001 2. Vicinity Map 3. Legal Description 4. Vicinity Map 5. Legal Description 6. Vicinity Map. 7. Vicinity Map 8. Legal Description 00' T:\PW DEPT\COUNCIL\2002\0201 15c. wpd RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DECLARING ITS INTENTION TO VACATE PORTIONS OF AVENIDA BERMUDAS NORTH OF CALLE TAMPICO, CALLE AMIGO NEAR AVENUE 52, AVENUE 48 WEST OF WASHINGTON STREET, AND A 12' UTILITY EASEMENT BETWEEN LOTS 16 AND 17 OF TRACT 2667 CASE NO'S. RW-V 2001-07, 2001-08, 2001-09, 2001-10 WHEREAS, the Public Streets, Highways, and Service Easement Vacation Law, commencing with Section 8300 of the Streets and Highways Code of the State of California empowers City Councils with the authority to vacate Street Right -of -Way and Public Utility Easements within its jurisdiction that are found unnecessary for present or prospective public street purposes, and WHEREAS, the City Council is required by law to adopt a resolution declaring its intention to vacate the subject portion of. Right -of -Way at least 15 days prior to conducting a public hearing regarding the proposed street vacation, and WHEREAS, the City Council is required to conduct the public hearing to hear evidence presented by any interested party prior to approving or rejecting the proposed street vacation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1. Pursuant to the procedure prescribed in Chapter 3 of the Public Streets, Highways, and Service Easement Vacation Law, the City Council of the City of La Quinta declares its intention to vacate portions of Avenida Bermudas north of Calle Tampico, Calle Amigo near Avenue 52, Avenue 48 west of Washington Street , and a 12' utility easement between Lots 16 and 17 of Tract 2667, more specifically described on Attachments 2-7. SECTION 2. A public hearing will be conducted on the 5th day of February, 2002, at 7:00 P.M. in the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California, at which time all persons interested in or objecting to the proposed vacation will be heard. SECTION 3. The City Clerk shall cause this Resolution to be published at least fifteen days before the date set for the hearing. SECTION 4. The City Clerk shall cause this Resolution to be posted within fifteen days before the date set for the hearing in three (3) public places established by the City Council. d 9 TAPWDEPT\STAFF\GUZMAN\Intent to Vacate Resolution.wpd v, 004 RESOLUTION 2002- Page 2 SECTION 5. The Public Works Director shall cause this Resolution and Attachments 2-7 to be conspicuously posted in the proposed vacation area at locations not more than 300 feet apart, as least two weeks prior to the public hearing scheduled for February 5, 2002. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of January 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 090 005 TAMDEMSTAFRGUZMAMIntent to Vacate Resolution.wpd ATTACHMENT 1 STAFF REPORT PLANNING COMMISSION DATE: DECEMBER 11, 2001 CASE NO.: RIGHT OF WAY VACATIONS 2001-07, 2001-081 2001-0% 2001-10 REQUEST: DETERNIINATION OF LA QUINTA GENERAL PLAN CONSISTENCY OF THE PROPOSED RIGHT OF WAY VACATIONS AT VARIOUS LOCATIONS LOCATION: PORTIONS OF AVENIDA BERMUDAS NORTH OF CALLE TAMPICO, CALLE AMIGO NEAR AVENUE 52, LOTS 16 AND 17 OF TRACT 2667, AND AVENUE 48 WEST OF WASHINGTON STREET APPLICANTS: KSL LAND CORPORATION, THE KEITH COMPANIES, BLAINE AND SUSAN GRIMES, LA QUINTA ARTS FOUNDATION BACKGROUND: Pursuant to State law', street right of way or public easements being vacated by the City Council, the "Planning Agency" shall make a finding that the proposed vacation is consistent with the City's General Plan and Circulation Element. The planning agency in this case is the Planning Commission. Avenida Bermudas - (Street right of way)The land that includes the northern section of right way on Avenida Bermudas shown in Attachment 1 is being developed by KSL Land Corporation. This portion, specifically described in Attachment 2, will be part of the remote parking lot for the La Quinta Hotel. This section of right of way is not needed by other property for access or improved accessibility. Calle Amigo - (Street right of way)Due to the realignment of Avenue 52, as shown on Attachment 3, Calle Amigo contains a portion of right of way that is no longer required. This portion of right of way is specifically described in Attachment 4 and is not needed by other property owners for access, or improved accessibility. Lots 16 and 171 Tract 2667 - (Public Utility Easement)Lots 16 and 17 were merged in 1992. As shown in Attachment 5, there is a 12' Public Utility Easement that runs east and west along the old lot line between the 2 lots. The easement is specifically described in Attachment 6. Since these lots are merged, the homeowner requests that the easement be vacated. Avenue 48 - (Street right of way)This portion of Avenue 48 right of way is located west of Washington north of the south boundary line of Section 30, Township 5 south, Range 7 east. In 1901 the Riverside County Board of Supervisors took action in response to a petition and acquired 60' of right of way along section lines in certain sections in the County. The 30' wide portion of right of way located south of the section line was previously vacated when Laguna De La Paz was developed. 091 Government Code Section 65402 0of The La Quinta Arts Foundation is currently developing the land located on the north side of the section line that includes the 30' wide portion of right of way located north of the section line as shown on Attachment 7. The Arts Foundation is designing and implementing a street system that does not use the existing right of way along the section line, therefore; this 30' wide parcel of right of way is no longer needed and the Foundation requests that it be vacated. ENVIRONMENTAL CONSIDERATION: The proposed vacation is categorically exempt under Section 15305, and not subject to the California Environmental Quality Act (CEQA). PUBLIC AGENCY COMMENTS: On December 6, 2001, staffmailed notices to potentially affected public agencies, informing them of the proposed vacations. If the utility companies respond with requests for easements to continue operation and maintenance of existing public utilities, a utility easement will be reserved, however, no negative comments are expected. 1. The proposed right of way vacations will have no environmental effects that adversely impact the human population, either directly or indirectly, because the street segments, 2001-07, 2001-08, 2001-09, and 2001-10 are currently unused by the public and inaccessible to vehicles; and secondly, the act of vacating the right of way will have no physical environmental effect. 2. The proposed public utility easement vacation for lots 16 and 17 of Tract 2667 will not have no negative impacts due to the fact the common lot line has been eliminated by a lot merger and there are no existing utilities within this 12' public utility easement. 3. The segments of right of way proposed for vacation meet the definition of a local residential street, which by definition is intended to provide access to abutting properties, with movement of traffic given secondary importance. These portions of the right of way are not needed by other property owners for access, or improved accessibility, to residential properties, and are consistent with the adopted Circulation Element of the La Quinta General Plan. 4. The right of way vacations will not impact public utility agencies, provided easements are retained for the continued maintenance and operation of existing public utilities. RECOMMENDATION: Adopt Resolution 2001-_ finding that right of way vacations 2001-07, 2001-08, 2001-09, and 2001-10 are consistent with the La Quinta General Plan. 09 T:\PWDEPT\STAFF\VERLENGI\STVAC\SV00-07,08,09,10.WPD ,, , 000. Prepared by: CTOR GUZ , Assistant Engineer II Submitted by: CHRISTINE DI IORIO, Planning Manager HG/hg Attachments: 1. - Vicinity Map 2. - Legal Description 3. - Vicinity Map 4. - Legal Description 5. - Tract Map 6. - Legal Description 7. - Vicinity Map T:\PWDEPT\STAFF\VERLENGI\STVAC\SVOO-07,08,09,10.WPD V'k- 009 O 9 �yj EXHIBIT �� B � ATTACHMENT 2 AVENIDA BERMUDAS STREET VACATION i SCALE 1" =300' m I � I I I I I I I CALLS TAMPICO _ I QIW AIN ; z zA Wa �z ; a� a� PREPARED UNDER THE SUPERVISION OF: Le 31,01 CHRIS J. BER L.S. 68 AT EXP. 12/31/0 MOits a •IN72 OOKICN P` LAND sG a V = ;o LS. 6588 * Exp. 12-31-03 Jj9TF ��P —1 OF CALF 79-799 Old Avonw 53 Le QWnla, CA 92253 [f llifilitVoia: 760-771-4013 t C M U L T Z FAX: 760-771-4073 PLANNERS ENGINEERS SURVEYORS � NE CORNER SE 1 /4, NE 1 /4, \ SECTION 1, T. 65., R. 6E. P.O.B. o N 89059'20" E 33.00' Ltj , L L, Ltd o (V CV 00 , CD a A N 89059'20" E d 33.00, I Ip Aa � w5 az E 1/4 CORNER SECTION 1 LEGEND ADJACENT LOT LINE EXISTING RIGHT OF WAY TO BE VACATED AVENIDA BERMUDAS STREET VACATIff CITY OF LA QUINTA 1,\51328\MAPPING\BERAI-VAC.OWG 2-22_1001 ATTACHMENT 3 EXHIBIT "A" AVENIDA BERMUDAS STREET VACATION LEGAL DESCRIPTION THAT PORTION OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 6, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE AND MERIDIAN; DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 1, TOWNSHIP 6 SOUTH, RANGE 6 EAST, SAN BERNARDINO BASE AND MERIDIAN; THENCE SOUTH 89059'20" WEST, 33.00 FEET; THENCE PARALLEL TO AND 33.00 FEET EASTERLY OF THE WEST LINE OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 6, SOUTH 0000'40" EAST, 682.02 FEET; THENCE SOUTH 89059'20" WEST, 33.00 FEET TO A POINT OF SAID WEST LINE; THENCE ALONG SAID WEST LINE, NORTH 00 00'40" WEST, 682.02 FEET TO THE POINT OF BEGINNING. AS SHOWN ON EXHIBIT "B" ATTACHED HERETO AND MADE A PART HEREOF. PREPARED UNDER THE SUPERVISION OF: &00 w aVAQ b1tol CHRIS J. B _ GH, P... 6588 DATE! EXP. DATE: 12/31/2008 PAGE 1 OF 1 NPR LAND c-, S ,I. Ct a U Z L.S. 6588 * Exp. 12-31-03 CAO 090 007 GA513128\LEGALS\13ERM VAC.doc =W'J°t 01 0 ATTACHMENT 4 N LOT 90 TR 28470-1 M8 263/76-90 1000p EXHIBIT "B" CURVE DELTA RADIUS LENGTH Cl 01*28'03• 420.W 10.76' C2 Of 12'1 V 1145.W 84-02- 25' C3 0920*31r 775.00' 112.86' C4 231373' 450.00' 182.39' C5 2943'29r 1200.00' 601-61' C6 93250010 20.W 32.619 V W 15'06' 775.W 3.409 N89*55'00rE 136.30, w.1 CALLS AMIGO LOT 4 BLOCK 2yfti,� . � �o MB 19/75 s�,\� 41 Ali P.O.B. C3 0, 06. L—LN�0—'S SCALE 1 =409 0 20 40 80 120 RIGHT OF WAY VACATION - UR; PREPARED UNDER THE SUPERVISION OF: Sip LAND SGP t KELlp The Keith Companies -p No. 6687 4 Exv.06/30A /0 DALE dLLEHER DATE: 41-865 Bowdirck Suite 101. Polm Desert. CA 92211 (760) 346-9844 LS 6687 EXP. 6-30-04 • ATTACHMENT 5 EXHIBIT "A" RIGHT OF WAY VACATION CALLE AMIGO A PORTION OF CALLS AMIGO, SHOWN AS LOT G OF DESERT CLUB TRACT UNIT NO. I AS SHOWN IN MAP BOOK 19, PAGE 75, RECORDS OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, IN THE CITY OF LA QUINTA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEASTERLY CORNER OF SAID LOT G, SAID POINT BEING ON A CURVE CONCAVE NORTHERLY FROM WHERE A RADIAL LINE BEARS NORTH 12005'44" WEST; THENCE ALONG THE NORTHERLY LINE OF SAID LOT G ALONG THE ARC OF SAID CURVE HAVING A RADIUS OF 775.00 FEET AN ARC DISTANCE OF 112.86 FEET THROUGH A CENTRAL ANGLE OF 8020'38" TO A POINT ON A NON -TANGENT CURVE, SAID CURVE BEING CONCAVE NORTHEASTERLY AND FROM POINT A RADIAL LINE BEARS NORTH 72°19'51" EAST; THENCE SOUTHERLY ALONG THE ARC OF SAID CURVE HAVING A RADIUS OF 420.00 FEET AN ARC DISTANCE OF 10.76 FEET THROUGH A CENTRAL ANGLE OF 01 028'03"; THENCE SOUTH 67046' 1 l" EAST A DISTANCE OF 37.06 FEET TO A POINT ON THE WESTERLY PROLONGATION OF THE NORTHERLY LINE OF LOT A OF TRACT 28470-1 AS SHOWN IN MAP BOOK 263, PAGES 76 THROUGH 90, INCLUSIVE, RECORDS OF SAID RIVERSIDE COUNTY, SAID POINT BEING ON A CURVE CONCAVE NORTHWESTERLY AND FROM WHERE A RADIAL LINE BEARS NORTH 26009'40" WEST; THENCE EASTERLY ALONG THE ARC OF SAID CURVE HAVING A RADIUS OF 1145.00 FEET AN ARC DISTANCE OF 84.02 FEET THROUGH A CENTRAL ANGLE OF 4012' 15" TO THE POINT OF BEGINNING. SAID PORTION CONTAINS 12686 SQUARE FEET, MORE OR LESS. THE ABOVE DESCRIPTION BEING SHOWN ON THE ATTACHED EXHIBIT "B" AND HEREBY BEING MADE A PART HEREOF. 5�� LAND K Et Z No. 6687 k1Exp. 06/30/04 E QF' CAS\E�\� Page 1 of 1 P PA D UN THE SUPERVISION OF A L H R DATE 0:440702\40702016\survey\DESCLUBRIN\DCBGIVE2.doc THE K ITH COMPANIES - PALM DESERT TKC # 40702.00.019 760-346-9844 760-346-9Wff. 013 THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL MAY NOT COMPLY WITH LOCAL LOT -SPLIT OR'BUILDING SITE ORDINANCES. ATTACHMENT 6 , 01 03 19 �� 0 ASSESSOR'S MAP BK643 PG.09 Riverside County,'Calif. CA I a C r I �1,A14E 3a� 01 �. 10_j ° ATTACHMENT 7 -- - - �-A �l//0�.��/\\_may+� wT{�•�_'. a� �.''.L tas-�•_- �_�� _- .. - ` R �. ... y-`w'J -. 19 ot h WWI�N �•-fir ^` .. .. sd �. moo_ _ �- � t� _ //(''�y/�//►/J� /� OD 01 ma rf Ad Ix 7.9 Gam./ Q:777 /} t o� /1i �LV AP N6zl °4'2 33 `'yV -G. rod / _♦' w6�'S5'DO 7.. - - _R BOA D ,R= N N E R • .. SS • a ATTACHMENT 8 LEGAL DESCRIPTION OF PUBLIC UTILITY EASEMENTS TO BE VACATED PARCEL 1: That portion of Lot 16 of Tract No. 2667, as shown by map on file in Book 50, Pages 64 and 65, of Maps, Records of Riverside County, California, described as follows: The 6.00 feet wide Public Utility Easement shown on said map affecting the Northerly 6.00 feet of said lot, excepting therefrom the Westerly 6.00 feet of said lot. PARCEL 2: That portion of Lot 17 of Tract No. 2667, as shown by map on file in Book 50, Pages 64 and 65, of Maps, Records of Riverside County, California, described as follows: The 6.00 feet wide Public Utility Easement shown on said map affecting the Southerly 6.00 feet of said Lot, excepting therefrom the Westerly 6.00 feet of said lot. /40-Z-D/ i * o. 25M EXPRU Doc 31. 2oo I r �o'W �fd 103 Oil %� 016 or LEGEND Bermuda Dunes - ► � '� � MLPA -- aeAwlrtoadw.y Tudd p =�=ue..m. d�d��`� I rip 1 ` H Pno. a.� Ay'no0r '4ip alryy ias wwd�ea , . dCL 4o-CL per ' iX&M tlj R 40 wr. ' 0, ►In WIV .. __.. ,..rwrr PON Of an WAY d YlaNr k p, R tl l J lAoa.eY1. Rolla.. '''�' .};�.1, f' ft pp aS_ J e.r..... city N /V¢ r//�� L 1— LL 3+ L w�ny P/b 01 �{ I u J�O t ' i�i few / PAI aw County i�A�lli . c ►� ¢ ,D.cwn d y roaome. Desert \pg6/� _ raeea. w•N�Mra Tin. .e carrots012 d des VON WNW OL wtJh1a'.2�b`73�u a `+ �1�MnQi� 1_ _ — 7ct- rsraa_ q ,tea ! �� •� .YiLvtitr, s lrabllaraa a V,, 1' OM CoW DL y✓nllMlertNN . _.. �y s orrrta. � � S F ownlxma j. � Jr�;w �t4;ti� �;t~,� �s�:�:P • 4 L or.l Rw_v zoo 1-UU K,_- _ • Sra:.�w�r.4 H CNN DMPt yea ©tuu��lll�: �olFbaaPl J� � � (� �' t I.Ik�pe�OrM __ arYt� all : caws $ i V Y $call It � � _- � RW-V 2" 1-10 ft g, MaDJaDIIYY ��} r r � J .1 f a 1L'Ityd�1..J) © .w'Y:.uFf Y M1 '. Ear. itsaararwas 4 ,, } fYe6liaa_.1NLFOMn%- Q ar? r tF� Rw-v zoo-07 }hr y - i .. j y� A�h co�� SOM 11 a. "1 SM&M c 1i i 10 lMYIYN d ddail d rrCra wft 4 _ soia9w . y►C- I s j 4 �r�,� s ieaa.ao� 'a J - 8 r. AA 51rr�aUili=iF� � y��, `� a`aa �„ ; -- i � r•►�-A �'' �' -- �°1�' (Kdli1L & w, f 114, � Uwb Ae4_ _. co obw >►�``/1�a� Rw-v zoos-08 Wn 104. T a 0 414f 4 4 a" COUNCIL,/RDA MEETING DATE: January 15, 2002 ITEM TITLE: Acceptance of Improvements Associated with Tract 25953, Sonrisa AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY. SESSION: PUBLIC HEARING: Accept improvements for Tract 25953 and authorize staff to release security upon receiving the 10% one year warranty security. 1 FISCAL IMPLICATIONS: Acceptance of the improvements will impact the General Fund as follows: Maintenance and street sweeping is estimated to be $4,223 annually. None. Sonrisa subdivision is located north of Miles Avenue and west of Dune Palms Road (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement `Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the 10% one year warranty security. The alternatives available to the City Council include: 1 . Accept, improvements to Tract 25953 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. x TAPW DEPT\COUNCIL\2002\0201 15b. wpd 10� Respectfully submitted, Roy'F. Stephenson, P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline 10 T:\PW DEPT\COUNCIL\2002\0201 15b. wpd COUNTRY CLUB V) DR w a Palm Desert Uj FRED WARING HWY 111 Indian wells 2 T w w .. w 42ND I AVE Bermuda z Dunes DR a a MILIES ■ 40TH AVE AVE N �F 41F c ` � 111 (n HW. Y Qu i nta w z�' L Indio Q � 50TH AVE VICINITY MAP V) Z 0 V) Q ATTACHMENT 2 TRACT 25953 ---------Performance Security----------- Improvement Description Labor & Materials CurrentProposed Reduced Amount Reduction Amount Grading $759,467 $113,920 90% $11,392 Street Improvements $1,025,221 $410,088 90% $41,009 Storm Drainage $300,460 $45,069 90% $4,507 Basin Landscape & Sand Filter $128,800 $38,640 90% $3,864 Domestic Water $291,930 $87,579 90% $8,758 Sanitary Sewer $136,696 $41,009 90% $4,101 Electrical $184,800 $55,440 90% $5,544 Perimeter Landscape & Wall $334,400 $83,600 90% $8,360 Miles Ave Median (Participatory) $0 $68,000 0% $68,000 Reimbursement for Dune Palms $0 $33,243 0% $33,243 Monumentation $0 $28-000 0% $28-000 Totals: $3,161,774 $1,004,588 $216,778 Retain full amount of participatory improvement security until improvements are constructed. Release performance security when warranty security is received. Release labor and materials security in 90 days (April 15, 2002) . Release warranty security in one year (January 15, 2003) . 10v 005 T:\PWDEPT\COUNCIL\2002\020115b.wpd COUNCIL/RDA MEETING DATE: January 15, 2002 Authorization for Overnight Travel for the Community Development Director and Planning Commissioners to Attend the League of California Cities Planners Institute to be held in Monterey, California, March 20-22, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9- STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Community Development Director and Planning Commissioners to attend the League of California Cities Planners Institute, in Monterey, California, March 20-22, 2002. FISCAL IMPLICATIONS: The Fiscal Year 2001 /2002 Budget allocated $15,800 for travel, training, and meetings for staff and Planning Commissioners. Attendance at this conference is estimated to be $1,395 per person based on the following costs: Registration $ 385 Hotel registration $ 485 Travel $ 300 Meals 225 TOTAL $1,395 These funds are budgeted in the Travel and Meetings Account for the Community Development Department (101-401-637-000) . CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Funds have been budgeted for staff and the Planning Commission to attend this conference. 100 G:\WPDOCS\CC Stf Rpts\ccjh.travel.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Community Development Director and Planning Commissioners to attend the League of California Cities Planners Institute, in Monterey, California, March 20-22, 2002; or 2. Do not approve the authorization for overnight travel for the Community Development Director and Planning Commissioners to attend the League of California Cities Planners Institute; or 3. Provide staff with alternative direction. Respectfully submitted, -ry Herghbn mmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager G:\WPDOCS\CC Stf Rpts\ccjh.travel.wpd COUNCIL/RDA MEETING DATE: Approval of Financing Agreement between the La Quinta Redevelopment Agency and the City of La Quinta for Park Improvements to the Civic Center Campus and Resolution Making Findings Pursuant to Health and Safety Code Section 33445 RECOMMENDATION AGENDA CATEGORY: BUSINESS SESSION: ,January 15, 2002 CONSENT CALENDAR: lb STUDY SESSION: PUBLIC HEARING: Approve a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta for Park Improvements to the Civic Center Campus; Adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445 to approve an advance not to exceed $2,448,263 from the Redevelopment Agency Capital Projects No. 1 Fund to the Park and Recreation Developer Impact Fee Fund; Approve the re -budgeting of $60,723 in Infrastructure funds allocated to the Civic Center Campus into infrastructure fund reserves to be used for other eligible projects. FISCAL IMPLICATIONS At the November 20, 2001 City Council meeting, staff provided the City Council with three alternatives for the construction of the Civic Center Campus Improvements and recommended Option 2, which would require an appropriation of $520,577. The additional appropriation was contingent upon an advance agreement between the La Quinta Redevelopment Agency and the City of La Quinta. At the November meeting, City Council approval was given to proceed with the award of the contract and to determine if adequate funding was available to construct ultimate improvements (Option 3) for Phase I and II of the Civic Center Campus Park. The ultimate improvements would require an additional appropriation of $1,059,475 for a total of $1,580,052. The determination for the ultimate improvements to the Civic Center Campus will be forth coming in the near future. 111 The current available funding in FY 01 /02 for the Civic Campus before considering either of these options is $1,654,777 and detailed as follows: Art in Public Places Infrastructure Financing Authority Urban Forestry Grant RDA PA 1 Total Use of Park DIF Funds FY 01 /02 Previous Total $257,834 $ 90,766 $ 348,600 60,723 122,526 18 3, 249 517,732 8,442 526,174 11,000 0 11,000 807,488 0 807,488 $1,654,777 $221,734 $1,876,51 1 As of December 31, 2001 the Park and Recreation DIF has approximately $1.2 million dollars available for eligible improvements, which have been earmarked for the La Quinta Park at Adams St and Westward Ho Drive. While this is a significant amount, the City would have to wait an additional 9 to 10 years to acquire adequate funding to build the 18 acre park on a pay as you go basis assuming 300 single family building permits per year. In order to complete the La Quinta Park earlier, an additional advance of $1.1 million will be necessary from RDA Project Area 2 to fully fund the Park which is currently in the planning stages. The Civic Center Campus Park Improvements are located in Project Area 1. Both of these projects (La Quinta Park and Civic Center Campus Park Improvements) are eligible to be constructed with Park and Recreation Developer Impact Fees (DIF). With the recent RDA No. 1 bond issue, staff is reviewing if there is adequate funding available to fund Option 3 of the Civic Center Campus Park Improvements. Listed below are the potential funding sources: Amount currently appropriated $ 807,488 Re -appropriation of Infrastructure funding $ 60,723 Option 3 Additional Funding $1,580,052 Total $2,448,263 Staff is proposing to advance up to $2,448,263 of RDA Project Area 1 funding to complete the Civic Center Campus Park. This advance would bear interest based upon the average quarterly interest rate earned from the investment pool and would be repaid with future Park DIF collections. While future collections of Park DIF are uncertain, based upon 300 single-family permits per year it would take approximately 19 years to repay the advance. The RDA project area expires in approximately 30 years. Once the Park DIF repays the RDA, these repaid monies would be used for eligible RDA activities. The amount to be repaid annually would be determined during the budget process based upon the available Park DIF fund balances. 112 2 According to the Agency Bond Counsel, if bond proceeds are used for the advance, the project must be completed in three years from the issuance of the bonds which was August 2001. Therefore, any projects advanced funds must be started or completed before August 2004. CHARTER CITY IMPLICATIONS The Contract for the Civic Center Campus was originally bid on a prevailing wage basis since Redevelopment Agency funding was going to be utilized and a loan was not anticipated. To determine if bidding will require paying prevailing wages, staff anticipates the funding source(s) that will be used. If the project requires more than one funding source and one of the funding sources requires the payment of prevailing wages, then the entire project is bid based upon the payment of prevailing wages. BACKGROUND AND OVERVIEW In August 1999, the City implemented a new Developer Impact Fee (DIF) Program to replace the Infrastructure program. The new program created subcategories of fees which developers pay at the time building permits are issued. For instance, a builder that constructs a single family detached home pays $402 into the Park and Recreation DIF fund. As of November 2001, the Park DIF fund had $1 .2 million available which is allocated toward the La Quinta Park. The amounts collected have exceeded projections based upon the rapid growth experienced in the City for the last two years. In addition to the La Quinta Park, the City, Financing Authority and Redevelopment Agency are also funding the Civic Center Campus Improvement Project. Attachment 1 consists of a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta formalizing a loan from Project Area 1 to the Park and Recreation Developer Impact Fee fund. The loan would bear interest and has no specified repayment date. Repayment of the loan principal and interest would be made during the budget process. While not anticipated, in the worst case, the loan could be forgiven by the Agency Board and City Council if adequate development did not occur to generate funds to repay the loans. Any unspent funds after the project was completed would be returned to the Redevelopment Agency and the outstanding loan amount would be reduced. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Approve a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta for Park Improvements to the Civic Center Campus; 113 003 Adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445 to approve an advance not to exceed $2,448,263 from the Redevelopment Agency Capital Projects No. 1 Fund to the Park and Recreation Developer Impact Fee fund and; Approve the re -budgeting of $60,723 in Infrastructure funds allocated to the Civic Center Campus into infrastructure fund reserves to be used for other eligible projects. 2. Do not approve a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta for Park Improvements to the Civic Center Campus; Do not adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445 to approve an advance not to exceed $2,448,263 from the Redevelopment Agency Capital Projects No. 1 Fund to the Park and Recreation Developer Impact Fee fund and; Do not approve the re -budgeting of $60,723 in Infrastructure funds allocated to the Civic Center Campus into infrastructure fund reserves to be used for other eligible projects. 3. Provide staff with alternative direction. Respectively submitted, IL' J hn M. Falconer, Finance Director Approved for submission by: 0'., 91 �--x Thomas P. Genovese, City Manager Attachments: 1. Financing Agreement 1l RESOLUTION NO.2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WHEREAS, the City Council on November 20, 2001, approved proceeding with improvements to the Civic Center Campus ("Campus Improvements"), all of which are publicly owned improvements; WHEREAS, the Campus Improvements are located in the La Quinta Redevelopment Agency's Project Area 1, and will enhance the public's use Project Area 1; WHEREAS, there is inadequate funding available from the Park and Recreation Developer Impact Fund to proceed with the Campus Improvements at this point in time; WHEREAS, it would be in the best interest of the public for the Campus Improvements to be installed at this point in time; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Pursuant to Health and Safety Code Section 33445(a), the City Council finds that: (a) That the Campus Improvements will be of benefit to the Project Area and to the immediate neighborhood in which the Campus Improvements will be located. (b) That no other reasonable means of financing the Campus Improvements are available to the community at this time, in the City's Park & Recreation Developer Impact Fee fund currently does not have sufficient funds to pay for the construction, and will not accumulate sufficient funds for that purpose within the near future. (c) That the payment of funds for the acquisition of the Campus Improvements will assist in the elimination of one or more blighting conditions inside the project area and is consistent with the implementation plan adopted pursuant to Section 33490. SECTION 2. The City Council therefore consents to the La Quinta Redevelopment Agency funding of the costs of the Campus Improvements, and authorizes the execution of the Financing Agreement for that purpose. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of January, 2002, by the following vote to wit: AYES: Council Members 2046/015610-0002 005 225863.01 PM02 NOES: None ABSENT: None ABSTAIN: None JOHN L. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California �U 2046/015610-0002 _2_ O 225863.01 AM02 ATTACHMENT 1 FINANCING AGREEMENT THIS FINANCING AGREEMENT ("Agreement") is made and entered into this day of , 20021 by and between the LA QUINTA REDEVELOPMENT AGENCY, a public body corporate and politic ("Agency"), and the CITY OF LA QUINTA, a charter city and municipal corporation ("City"). RECITALS WHEREAS, Agency is a public body, corporate and politic, organized under the California Community Redevelopment Law (Health & Safety Code § 33000 et secs.); and WHEREAS, City is a municipal corporation and a charter city of the State of California organized and existing under the Constitution of the State of California; and WHEREAS, Agency, pursuant to Health and Safety Code Section 33445, is authorized to provide funding, including in the form of loan financing, for the development of publicly owned improvements; and WHEREAS, City and Agency mutually desire to enter into this Agreement to set forth their respective obligations with respect to a public improvement financing loan by the Agency to the City's Park & Recreation Developer Impact Fee fund ("P&R DIF Fund") in the amount up to Two Million Four Hundred Forty -Eight Thousand Two Hundred Sixty -Three Dollars ($2,448,263.00) to be used by the City to meet the cost of developing the publicly owned improvements to the Civic Center Campus set forth in Exhibit "A" attached hereto and incorporated herein; and WHEREAS, without the loan set forth herein such publicly owned improvements to the Civic Center Campus would not be developed for many years until such time as sufficient P&R DIF fees were collected; and WHEREAS, it is anticipated that the loan financing set forth herein shall be repaid by City from the future collection of P&R DIF fees as new private development occurs in the community; and WHEREAS, no portion of the loan funds are to used for any purpose not permitted by Health and Safety Code Section 33445 as such code section exists on the date of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained, Agency and City agree as follows: Section 1. Agency Loan; Interest; Use of Loan Principal. Agency hereby loans to City the principal amount of Two Million Four Hundred Forty - Eight Thousand Two Hundred Sixty -Three Dollars ($2,448,263.00) ("Loan Principal") from 394/015610-0042 246776.04 AM02 11` ,.9 currently available tax increment funds for Redevelopment Project Area No. 1. Interest shall accrue on the outstanding Loan Principal at the earning rate of the City's Investment Pool funds, and shall be adjusted quarterly. The Loan Principal shall be used for the publicly owned improvements set forth in Exhibit "A" hereto and incorporated herein. No portion of the Loan Principal shall be used for any purpose not permitted by Health and Safety Code Section 33445 as it exists on the date of this Agreement. Section 2. Repay The Loan Principal and the accrued interest shall be repaid by City in annual installments from available monies paid into the P&R DIF Fund. The first annual installment shall be for the period from the date of this Agreement to June 30, 2002, and shall be paid to Agency not later than July 31, 2002. The amount of the annual installment shall be identified in the annual adoption of the budget or through a subsequent appropriation of the City Council of the City. Subsequent annual installments shall cover succeeding fiscal year periods and shall be payable by the July 31 St following the end of a fiscal year (i.e., second annual installment shall be for the period July 1, 2002 through June 30, 2003, and shall be payable by July 31, 2003). City shall be entitled to repay all or part of the Loan Principal at any time with no other charges, fees, or penalties. All amounts due under this Agreement shall be payable at the offices of City. Section 3. Subordination. The repayment of the Loan Principal by City shall be junior and subordinate to all City obligations incurred prior to the date of this Agreement. Section 4. Non -Recourse Obligation. No officer, official, employee, agent, or representatives of City shall be liable for any amounts due hereunder, and no judgment or execution thereon entered in any action hereon shall be personally enforced against any such officer, official, employee, agent, or representative. Section 5. Entire Agreement; Amendments. This Agreement shall constitute the entire agreement of the parties. This Agreement may be amended or modified only by an agreement in writing signed by the parties. [end — signature page follows] 394/015610-0042 -7 246776.04 "02 -2- 009 u IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their authorized representatives, as of the date first above written. "AGENCY" LA QUINTA REDEVELOPMENT AGENCY Chairman ATTEST: Secretary APPROVED AS TO FORM: Agency Counsel "CITY" CITY OF LA QUINTA By: Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 394/015610-0042 246776.04 AM02 '3' � 010 1..� EXHIBIT "A" PUBLICLY OWNED IMPROVEMENTS IN CIVIC CENTER CAMPUS [SEE LIST ON FOLLOWING PAGE] 394/015610-0042 246776.02 AM02 O i l CITY OF LA QUINTA PROJECT NO. 97-09 CIVIC CENTER CAMPUS IMPROVEMENTS CONSTRUCTION COSTS EST. ITEM NO. ITEM DESCRIPTION QTY. FUN1T UNIT PRICE I ITEM TOTAL BASE BID SCHEDULE: SITE IMPROVEMENTS 1 MOBILIZATION 1 LS 2 CLEARING AND GRUBBING 1 LS 3 GRAD SITE PER APPROVED PLAN CONTOURS 1 LS 4 LOCATED AND PROTECT EXISTING UTILITIES 1 LS 5 LOCATE & ABANDON EXIST. SUMP SYSTEMS 1 LS 6 FLUSH, CLEAN & RELOCATE EXIST. DRAINS 1 LS 7 INSTALL PVC SLEEVES 90 LF 8 INSTALL LANDSCAPE DRAINAGE SYSTEM 1 LS 9 TRAFFIC CONTROL 1 LS ELECTRICAL 10 INSTALL ELECTRICAL SYSTEM COMPLETE PER PLANS 1 LS POST FOOTINGS AND HARDWARE FOR 11 POLE LIGHT FIXTURES 1 LS 2 FIBER OPTIC COMMUNICATIONS 12 CABLE CONDUIT 1520 LF WATER FEATURES LAKE,STREAM,BOULDER, ISLAND,GEYSE 1 ILS 13 R COMPLETE 1 HARDSCAPE 16 RETAINING WALLS WITH STONE VENEER 425 LF 17 ADA COMPLAINT ACCESS RAMPS 4 EA 18 PUMP BUILDING COMPLETE 1 LS 19 6' SCREEN WALL AT PUMP STATION 60 LF 21 PILASTER W/DECORATIVE POTS 8 EA 22 INSTALL 30' BRIDGE W/ABUTMENTS & HARDWARE COMPLETE 1 LS 23 INSTALL 20' BRIDGE W/ABUTMENTS & HARDWARE COMPLETE 1 LS 24 INSTALL STAIRWAY AND HANDRAIL COMPLETE 1 LS 25 INSTALL BOLTS FOR HISTORIC PLAQUE 1 LS 26 INSTALL CONCRETE FOR PETER LADOCHY'S ART WORK 7 EA 27 INSTALL 18" CONCRETE BASE FOR BILL WARE'S ART WORK 3 EA $60,000.00 $60,000.00 $30,000.00 $30,000.00 $66,000.00 $66,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $10.00 $900.00 $10,000.00 $10,000.00 $6,000.00 $6,000.00 SUB -TOTAL $187,900.00 $87,000.00 $87,000.00 $35,400.00 $35,400.00 $11.90 $18,088.00 SUB -TOTAL $495,300.00 $140,488.00 $495,300.00 SUB -TOTAL $495,300.00 $120.00 $51,000.00 $600.00 $2,400.00 $7,700.00 $7,700.00 $195.00 $11,700.00 $1,080.00 $8,640.00 $36,100.00 $36,100.00 $31,120.00 $31,120.00 $3,500.00 $3,500.00 $100.00 $100.00 $1,800.00 $12,600.00 $4,000.00 $12,000.00 SUB -TOTAL $176,860.00 IRRIGATION 28 1 BOOSTER PUMP COMPLETE 1 JEA 1 $25,000.00 $25,000.00 29 1 IRRIGATION SYSTEM COMPLETE 11 LS $172,000.00 $172,000.00 SUB -TOTAL $197,000.00 ti j- I CITY OF LA QUINTA PROJECT NO. 97-09 CIVIC CENTER CAMPUS IMPROVEMENTS EST. ITEM NO. ITEM DESCRIPTION QTY. UNIT eNncr_ealwr. 30 HYDRO -SEED TURF AREA/STOLONIZE #419 385431 SF 31 INSTALL AND STAKE 15-GALLON TREES 166 EA 32 ONE YEAR MAINTENANCE 1 LS 33 MAINTAIN CITY PROVIDED PALM TREES AT HOLDING AREA 1 LS 34 REMOVE & RELOCATE CITY PROVIDED PALM TREES 54 EA SITE FURNISHINGS 35 DRINKING FOUNTAIN 1 LS GRAND TOTAL BASE BID AREA ITEMS 1-35: wnn Al TCDNATIVF 114 1 COLOR PAVING W/LIGHT BROOM FINISH 18539 SF 2 COLOR PAVING W/EXPOSED AGGREGATE 4137 SF 3 INTERLOCKING PAVERS 4101 SF 4 STONE PAVERS OVER CONCRETE BASE 4657 SF 5 COLOR CONCRETE MOW STRIP 1145 LF TOTAL ALTERNATIVE #1 ADD ALTERNATIVE #2 LIGHT POLE FIXTURES AND WIRING 1 COMPLETE 1 1 LS TOTAL ALTERNATIVE #2 ADD ALTERNATIVE #3 HISTORIC PLAZA FOUNTAIN SYSTEM 1 COMPLETE 1 1 1 LS TOTAL ALTERNATIVE #3 enn A! T=126IATIVF #d 1 TREE ACCENT LIGHTS TYPE 2 W/WIRING 36 EA 2 TREE ACCENT LIGHTS TYPE 4 W/WIRING 6 EA 3 BOLLARD LIGHT FIXTURES AT ENTRIES 24 EA 4 LIGHT FIXTURES AT SHADE STRUCTURES 34 EA TOTAL ALTERNATIVE #4 Ann wl TCONATIVF $F 1 TREES 0 24" BOX 73 EA 2 TREES 00 36" BOX 154 EA 3 TREES Q 48" BOX 9 EA 4 WASHINGTON FILIFERA 582 TF 5 SHRUBS Q 5-GAL 7111 EA 6 ISHRUBS 0 15-GAL 441 EA CONSTRUCTION COSTS UNIT PRICE I ITEM TOTAL $0.09 $34,688.79 $85.00 $14,110.00 $66,000.00 $66,000.00 $5,500.00 $5,500.00 $340.00 $18,360.00 SUB -TOTAL $138,658.79 $6,000.00 $6,000.00 SUB -TOTAL $6,000.00 $1 342 206.79 $2.90 $53,763.10 $6.70 $27,717.90 $11.75 $48,186.75 $13.75 $64,033.75 $8.65 $9,904.25 SUB -TOTAL $203,605.75 $90,800.00 $90,800.00 SUB -TOTAL $90,800.00 $95,500.00 $95,500.00 SUB -TOTAL $95,500.00 $1,064.00 $38,304.00 $800.00 $4,800.00 $1,540.00 $36,960.00 $890.00 $30,260.00 SUB -TOTAL 1 $110,324.00 $182.00 $13,286.00 $430.00 $66,220.00 $1,112.00 $10,008.00 $98.00 $57,036.00 $14.70 $10,451.70 $62.00 $2.728.00 CITY OF LA QUINTA PROJECT NO. 97-09 CIVIC CENTER CAMPUS IMPROVEMENTS ITEM NO. ITEM DESCRIPTION EST. QTY. UNIT 7 GROUNDCOVERS 0 1-GAL 556 EA 8 PHOENIX DACTYLIFERA 32 EA 9 INSTALL CONCRETE MOW -STRIP 275 1 LF 10 LANDSCAPING BOULDERS 150 EA 11 FOQUIERIA SPLENDENS 31 EA TOTAL ALTERNATIVE #5 Ann Al TFRNATIVF #6 1 BENCHES 29 EA 2 OUTDOOR STAGE 1 LS 3 COLOR PAVING w/SAND FINISH 1890 SF 4 GAZEBO 1 EA 5 PERGOLA SHADE STRUCTURE 1 EA 6 TRYST SHADE STRUCTURE 1 EA 7 GATEWAY SHADE STRUCTURE 1 EA 8 PAVILION SHADE STRUCTURE 1 EA 9 EXERCISE STATIONS 5 EA 10 TRASH RECEPTACLES 8 EA TOTAL ALTERNATIVE #6 TOTAL OF ALL ALTERNATIVES GRAND TOTAL CONSTRUCTION PROFESSIONAL DESIGN TECHNICAL SERVICES - CM TECHNICAL SERVICES - Survey/Testing/Si REIMBURSE GENERAL FUND CONSTRUCTION- Pink/Riverside CONSTRUCTION - William Ware CONSTRUCTION- Peter Ladoch CONSTRUCTION- Sandy Swan CONTINGENCY TOTAL CONSTRUCTION COSTS UNIT PRICE ITEM TOTAL $6.00 $3,336.00 $2,530.00 $80,960.00 $7.20 $1,980.00 $325.00 $48,750.00 $200.00 $600.00 SUB -TOTAL 1 $295,355.70 $1,600.00 $46,400.00 $7,500.00 $7,500.00 $4.30 $8,127.00 $17,300.00 $17,300.00 $81,500.00 $81,500.00 $38,000.00 38,000.00 $49,350.00 $49,350.00 $103,000.00 $103,000.00 $1,250.00 1 $6,250.00 $1,200.00 1 $9,600.00 SUB -TOTAL 1 $367,027.00 $1,162,612.45 $2,504,819.24 $20,000.00 $161,145.00 $140,081.97 $50,601.84 $90,130.39 $20,272.22 $90,000.00 $57,600.00 $48,179.00 $307,350.69 $3,490,180.35 Note: Other funding sources include State Urban Forestry Grant Revenues, RDA Project Area No. 1 Funds; Art in Public Places Funds; Infrastructure Funds; and Financing Authority Funds. COUNCIL/RDA MEETING DATE: Consideration of City Council Committee Appointments for the Year 2002. RECOMMENDATION: CV 4 44 QuArA AGENDA CATEGORY: BUSINESS SESSION: / .January 15, 2002 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Select representatives of the City Council to serve on various committees for the year 2002. FISCAL IMPLICATIONS: ►O UN= CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Each year the City Council selects Council Members to serve on a number of committees which provide regional and local representation for the City of La Quinta. Attachment 1, for Council's consideration, is a complete list of committees and the current appointees. A recent opening on the Riverside County Free Library Advisory Committee has occurred as a result of the resignation of Michelle Clairmont. Council may wish to make another appointment at this time or direct staff to advertise to fill this vacancy. The City of La Quinta presently is not represented on the Imperial Irrigation District (I.I.D.) Power Consumer Advisory Committee. Appointments to this committee are made by the I.I.D. Board of Directors. Cities in the district may present nominations to serve on the advisory committee when a vacancy occurs. Rosemary Gonzales of I.I.D. has stated there currently are vacancies on this committee and recommends the City of La Quinta fax resumes of any nominees they might wish to propose to the Board of Directors. 12 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Select representatives of the City Council to serve on various committees for the year 2002 and provide direction to staff regarding the vacancy(s) on the County Free Library Advisory Committee and I.I.D. Power Consumer Advisory Committee; or 2. Do not select representatives of the City Council to serve on various committees for the year 2002 and do not provide direction to staff regarding the vacancy(s) on the County Free Library Advisory Committee and I.I.D. Power Consumer Advisory Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Jun reek, CIVIC City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Committee List lA"'5 002 ATTACHMENT 1 COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS EXECUTIVE COMMITTEE: Member: John J. Pena, Mayor Alternate: Stanley Sniff, Mayor Pro Tern Non -Voting Member: City Manager Meets last Monday of each month at 6:00 p.m. ENVIRONMENTAL AND ENERGY RESOURCES COMMITTEE: Member: Stanley Sniff, Mayor Pro Tern Alternate: Don Adolph, Council Member Staff Support: Director of Community Development Or Designee Meets second Thursday of each month at 12:00 p.m. HUMAN & COMMUNITY RESOURCES COMMITTEE: Member: Don Adolph, Council Member Alternate: Ron Perkins, Council Member (7/18/00) Staff Support: Community Services Director Meets fourth Wednesday of each month at 11:45 a.m. PUBLIC SAFETY COMMITTEE: Member: Ron Perkins, Council Member Alternate: Terry Henderson, Council Member Staff Support: Building & Safety Director Community Safety Manager Meets third Monday of each month at 10:00 a.m. TRANSPORTATION COMMITTEE: Member: Ron Perkins, Council Member Alternate: Stanley Sniff, Mayor Pro Tern Staff Support: Public Works Director Meets third Monday of each month at 12:00 noon 1 N:\LISTS\Boards-Commissions\Other Cmte Roster Updated: 1 /9/02 004 TECHNICAL ADVISORY COMMITTEE: Member: City Manager Meets second Friday of each month at 10:00 a.m. TECHNICAL PLANNING SUB -COMMITTEE: Member: Community Development Designee Alternate: Community Development Director Meets third Monday of each month at 8:30 a.m. TRANSPORTATION TECHNICAL ADVISORY SUB -COMMITTEE: Member: Public Works Director Alternate: Senior Engineer Meets fourth Thursday of each month at 1:30 p.m. PM10 TECHNICAL WORKING GROUP: Member: Community Development Director/Designee Alternate: Associate Planner Meets first Monday of each month at 1:30 p.m. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE Member: Ron Perkins Appointed: 2/20/2001 (for three consecutive meetings) Rotates after three meetings. CIVIC CENTER ART PURCHASE COMMITTEE Members: Mayor Pro-Tem Sniff Council Member Don Adolph Appointed: 2/20/2001 Rotates Annually 2• Updated 1 /9/02 1r% " 1. t 005 COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Board Member: Term Expires: Re -appointed: Re -appointed: Term: Staff Support: Ron Perkins, Council Member June 30, 2004 May 18, 2000 July 02, 1996 Four Years City Manager Meets second Tuesday of each month at 7:00 pm COACHELLA VALLEY MOUNTAINS CONSERVANCY Executive Board Member: Stan Sniff, Mayor Pro Tern Alternate: Terry Henderson, Council Member Staff Support: Community Development Director Meets second Monday of every other month at 3:00 pm Member: Alternate: Staff Support: COACHELLA VALLEY REGIONAL AIRPORT AUTHORITY Terry Henderson, Council Member Stan Sniff, Mayor Pro Tern Community Development Director Meetings are held the last Wednesday of each month at 4:00 p.m, at Thermal Airport LEAGUE OF CALIFORNIA CITIES - RIVERSIDE DIVISION Delegate: Terry Henderson, Council Member Alternate: Don Adolph, Council Member Appointed: December 16, 1997 LOCAL AGENCY FORMATION COMMISSION (LAFCO) Delegate: Terry Henderson, Council Member Appointed: May 8, 2000 - four-year term PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY Executive Board Member: Terry Henderson, Council Member Alternate: John Pena, Mayor Staff Support: City Manager Meets third Tuesday of month at 9:00 a.m, at Palm Desert City Hall t� 0 016 Updated: 1 /9/02 P.S.D.R.C.& V.B. AIRLINE SERVICE COMMITTEE Committee Member: Terry Henderson, Council Member Business Community Member: Meets twice yearly - dates not predetermined. RIVERSIDE COUNTY TRANSPORTATION COMMISSION Commission Member: Commission Alternate: Terms begin January 1, 1999 No expiration date John Pena, Mayor Ron Perkins, Council Member Meets second Wednesday of each month at 9:00 am in Riverside SUNLINE TRANSIT AGENCY Board Member: John Pena, Mayor Alternate: Don Adolph, Council Member Staff Support: City Manager Meets last Wednesday of each month at Noon LIBRARY SERVICE ZONE ADVISORY BOARD Member: Terry Henderson, Council Member Appointed: 10-1-96 Alternate: Don Adolph, Council Member Appointed 10-1-96 CALIFORNIA JOINT POWERS INSURANCE AUTHORITY Member: Don Adolph Appointed: July 15, 1997 Alternates: City Manager Assistant City Manager Personnel/Risk Manager PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION Commission Member: Robert Tyler 44-215 Villeta Drive Appointed: 9-16-97 Re -appointed 8-1-2000 (4 yr. term) Term can be determined by the City Council. Q o '4 Meetings are held the first & third Wednesday of each month at 8:00 am. Updated: 1 /9/02 RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE Member: Vacant Expires: 2/01 /2002 Two -Year Term CALIFORNIA STATE UNIVERSITY SAN BERNARDINO LIAISON Member: Management Analyst (Appointed by City Manager) Authorized by Council: 10-1-96 Member: IMPERIAL IRRIGATION DISTRICT POWER CONSUMER ADVISORY COMMITTEE Vacant - No La Quinta Representative at Present (This position is appointed by the LLD. Board - the City of La Quinta may present a nomination when there is a vacancy) J Updated: 1 /9/02 T 0 0 4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: Cm COUNCIL/RDA MEETING DATE: January 15, 2002 CONSENT CALENDAR: ITEM TITLE: Consideration of Establishing a Business Improvement District in the Village RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: STUDY SESSION: PUBLIC HEARING: Up to $10,000 for a preliminary feasibility study. There are adequate funds available in the General Fund Emergency Reserves, account number 101-000-300- 290. Future financial implications could include consultant fees, start-up costs, staff time, and support of district until sufficient operating revenue is generated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On December 18, 2001, a Department Report was presented to the City Council regarding downtown business districts. (Attachment 1) The City Council instructed staff to further research this concept and report on the possible formation of a business improvement district in the Village commercial area. In a business improvement district, the business and/or property owners within a specific commercial area organize themselves in an association or a non-profit organization, then elect to tax themselves to fund marketing efforts, maintenance, security, capital improvements, special events, and parking, depending upon their needs. The group will form an advisory board to develop annual budgets, oversee the day-to-day operations of the district, and to act as a liaison to the local City Council. 131 As presented in the Department Report, there are two types of business districts: the Business Improvement District (BID) and the Property -based Improvement District (PBID). A BID taxes businesses within a given area via an additional business license assessment. A PBID derives funding from an additional assessment on the property, which is paid as part of the property tax bill. The local City becomes involved in BIDs and PBIDs, as it must approve the formation of the BID or PBID, collect and distribute assessments, approve annual budgets, provide oversight, and enter into a service agreement with the BID/PBID. These activities require City staff time and resources. These costs could be built into the BID/PBID budget to provide reimbursement to the local government, or the local government could absorb these costs as part of its participation in the BID/PBID. In addition, costs to the City could include consultant fees to establish the BID/PBID, as well as money to help the BID/PBID at the outset, as there is often a 6-12 month lag between BID/PBID establishment and the availability of funding generated through assessments. Even though the City eventually becomes involved in the district, it is imperative that the business and/or property owners support the concept and become involved in the design of their business district. Marketing efforts must include focus group meetings, one-on-one meetings with owners, direct mail surveys, and open forum meetings to build support. Because of the City of La Quinta's staffing constraints, it is recommended that a consultant be hired to facilitate this process. Staff has been in contact with a consulting firm that specializes in the establishment of PBIDs. Progressive Urban Management Associates has provided a ballpark quote in the $40,000460,000 range, and has laid out the steps involved to establish a PBID within the Village, as provided in Attachment 2. (If the City Council chooses to proceed with BID/PBID formation, staff would recommend that the City issue a formal Request for Proposals.) Although not specifically mentioned in the quote, the services to be provided by this PBID are envisioned to include maintenance, security, and parking improvements. If deemed appropriate by Council and desired by the property owners, capital improvements, marketing, and special events could be added. The consultant can also provide a preliminary feasibility study for $5,000-$7,500 plus expenses. It should be noted that this particular consultant has found that PBIDs are more successful than BIDs in enforcing the collection of assessments and in generating sufficient operating revenue. Many BIDs have difficulty collecting the additional business license assessment, and often, the business owners opt to suspend the assessment when the economy slows. There are approximately 64 developed parcels in the Village housing small businesses, many of which are struggling to survive in today's economy. This may jeopardize the successful formation of a BID or PBID if the program is perceived as too aggressive or expensive. Staff is seeking Council direction. Issues include the next step desired by Council 13 002 (Survey, feasibility study, or proceed with district establishment); type of district to be established (BID or PBID); definition of district boundaries; and services envisioned for the district. In addition, a funding source would need to be identified in the future to cover consultant fees if the Council chooses to pursue BID/PBID formation. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Direct staff to pursue the formation of a Village Business District, including the preparation and distribution of a Request for Proposals for consultant services and allocate $10,000 for said services from the General Fund Emergency Reserve; or 2. Do not direct staff to pursue the formation of a Village Business District; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Department Report on Downtown Business Districts from 12/18/01 2. Quote from Progressive Urban Management Associates 13� 003 'JA-�-Q c DI 4 z ATTACHMENT 1 14 QrA ti OF TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Assistant City Manager/11 DATE: December 18, 2001 SUBJECT: Report on Downtown Business Districts At the November 20, 2001 City Council meeting, the City Council instructed staff to research the possibility of establishing a downtown business association. This report offers an overview of the different types of downtown associations and a brief summary of those operating in the Coachella Valley. National and State legislation provide for the establishment of Business Improvement Districts (BID) and Property -based Business Improvement Districts (PBID). These associations allow business and property owners within a defined geographic area to organize and tax themselves so that they may respond to their specific needs which may include marketing, maintenance, security, capital improvements, special events, and parking. BIDs and PBIDs across the country have been very successful at revitalizing downtown areas. Generally, it takes about 8 - 18 months to establish a BID/PBID. A Business Improvement District (BID) derives its funding from an additional business license assessment. In this case, the business owners pay the assessments, not the property owners. The assessment is dependent upon the level of funding required by the BID to accomplish its goals. BID assessment methodology can include: Categorization: businesses are categorized and assessed based on the amount of benefit derived from the BID (i.e., restaurants and retail derive the greatest benefit whereas industrial and commercial uses derive an indirect benefit and are assessed accordingly). Revenues: assessments are tied to gross receipt or annual revenue amounts. Employees: assessments are tied to the number of employees. 005 Benefit zones: areas that will derive greater benefits are assessed at a higher rate. A Property -based Business Improvement District (PBID) derives its funding from an assessment on the property. In California, assessments cannot be based on assessed value due to inequities in the valuation system. PBID assessments are based on square footage of land and/or property, or upon a percentage of the existing property taxes. National averages range from $0.10 to $0.20 per square foot, or 4% to 10% of existing property taxes. Smaller PBIDs normally calculate assessments at the higher end of the range in order to generate sufficient revenue. Potential districts must decide what services they want, and how much revenue they will need to generate. This will ultimately determine the amount to be assessed. In California, a City Council may establish a business license -based BID. However, this requires a great deal of marketing to the affected business owners. The majority of California BIDs (and PBIDs) have been initiated by the business and property owners. The owners, upon deciding to form a BID, will organize themselves (some form a 501(c)(4) nonprofit organization), conduct meetings, establish boundaries and funding needs, etc. They will then pass a resolution to form the BID, and submit it to the City Council. The PBID requires that at least 50% of those who will pay the assessments must petition the City Council. Then the City Council calls a public hearing on the establishment of the BID/PBID. State law mandates that if 50% plus one (a simple majority) of those scheduled to pay into the BID/PBID formally oppose, the district cannot be established. In addition, Proposition 218 requirements come into play before the BID/PBID can be formally established — a mail ballot must be conducted to those affected, and the ballots must be weighted according to the assessment amount that each property or business owner would pay. Because of the complexities involved, many BIDs and PBIDs opt to hire consultants to help them with this process. Depending on the size of the district, this can cost from $20,000 to $30,000. Staff and financial resources during BID/PBID formation are a necessity. Funds are needed for supplies, marketing materials, consultants, legal counsel, etc. In many cases, local government provides the start-up funds. Since it is created through a City Council resolution or ordinance, the BID/PBID functions as a quasi -governmental agency and is required to comply with the Brown Act. The BID/PBID establishes its own board that usually works very closely with the City Council, as the City is responsible for collecting and distributing the revenue. An agreement is normally executed between the BID/PBID and the City Council to clarify roles, responsibilities, services to be provided, etc. The majority of BIDs/PBIDs hire or contract a director to run their day-to-day operations. The Old Town Indio Business Association has been in existence since 1996. They were established as a BID, but have had many challenges collecting the business license fees. Currently, their core members only pay membership dues. OTIBA 13 'y- 006 also has a line of credit with the City of Indio to cover expenses as needed. Their organization consists of nine members (including one Chamber representative, one community member, and one non -voting city staff member). They meet monthly and serve as an advisory group to the City Council. The El Paseo Business Association is an advisory body to the Palm Desert City Council. A city staff member serves as a liaison between the Association and City Council. This Association is a BID, and the City administers their finances. (The City Council also approves their annual budget.) The City does not provide direct financial support to the Association, but does provide City staff time. The Association uses their funds for street improvements, landscaping, promotion/advertising, special events, and holiday decorations. The Board meets monthly, and consists of property owners, business owners, and a few managers from national chain stores/restaurants. The Palm Springs Downtown Business Association is a 501(c) (4) nonprofit organization. At one time, they operated as a BID; however, the Board voted out the assessments during the early 1990's recession. They are now supported by corporate donations, by a gift certificate program in conjunction with the Spa Casino, and by funding provided by the City for promotion efforts. The Association has a part-time contract manager. The Board has 13 members consisting * of property owners, business owners, and representatives from the Agua Caliente Development Authority, the Spa Casino, major hotels, the Palm Springs Follies, the Desert Museum, and the Chamber of Commerce. The group meets monthly, and the Association uses revenues to purchase banners, decorations, and for promotion/advertising . As always, staff is prepared to provide additional information on this concept as deemed appropriate. 130 007 PROGRESSIVE URBAN MANAGEMENT ASSOCIATES ATTACHMENT 2 January 4, 2002 Debbie Powell Management Analyst City Manager's Office City of La Quinta P.O. Box 1504 La Quinta, CA 92253-1504 Dear Debbie: On behalf of Progressive Urban Management Associates (P.U.M.A.), I am pleased to submit our firm's qualifications in response to the City of La Quinta's search for a consultant to assist in creating a business improvement district (BID). P.U.M.A. is one of the nation's leading firms in the field of downtown and business district management. In the past eight years, we have provided services for more than 100 clients in 22 states, the District of Columbia, Canada and Jamaica. Most of our assignments have involved developing business plans for downtown management organizations and creating BIDs to finance them. We have been particularly active in the formation of property -based business improvement districts (PBIDs) in California. In conjunction with our Sacramento - based partner, Kristin Lowell of Terrance E. Lowell and Associates, we have helped create nearly one-third of the state's PBIDs formed in the past six years. More importantly, our team has an unparalleled track record — 100% of the PBIDs that we have helped to advance have successfully been formed. We have successfully managed PBID planning processes for business districts in the following California markets: `95 Downtown Sacramento (PBID formation, $1.2 million) `96 Sacramento/Florin Road (PBID formation, $250,000) `96 Downtown El Cajon (PBID formation, $325,000) `97 Downtown Stockton (PBID formation, $485,000) `97 Downtown Los Angeles (PBID formation, $3.2 million) '97 Los Angeles/Figueroa Corridor (PBID formation, $469,000) '97 Oakland/Lakeshore Avenue (PBID formation, $110,000) '97 Downtown Visalia (PBID formation, $608,550) 1616 SEVENTEENTH STREET `98 Los Angeles/Hollywood Media District (PBID formation, $950,000) `98 Los Angeles/Van Nuys Auto Row (PBID formation, $250,000) '98 Berkeley/Telegraph Avenue (PBID formation, $270,000) S u i T E 2 6 2 `98 Downtown Long Beach (PBID formation, $920,000) '98 Downtown San Bruno (PBID evaluated, found not feasible) 199 Sacramento/Capitol Station District (PBID formation, $185,0.00) DENVER, (OLORADO 80202 100 Downtown San Diego (PBID formation, $2.2 million) 100 Downtown Sacramento (PBID renewal, $1.4 million) 101 Downtown Chula Vista (PBID formation, $310,000) TELEPHONE: 303/628.5554 FAX: 303/628-5551 13� 008 Debbie Powell January 4, 2002 Page 2. A firm profile, resumes for Kristin and myself and relevant articles are attached. Additional information is available at our website, pumaworldhq.com. We generally guide communities through six steps in the process to form a PBID, including: ♦ Step 1: PBID Formation Infrastructure. The first step of the process develops the program infrastructure that will lead to the successful establishment of the PBID. Key components include reviewing recent studies and plans, identifying a PBID study area, forming a project Steering Committee and creating a property owner database. ♦ Step 2: Identity Stakeholder Priorities. Reaching out to property owners, businesses and civic leaders, we conduct a mix of focus groups, direct mail surveys and one-on-one meetings to identify service priorities and the appetite for financially supporting a PBID. Clarification of City participation issues, including the provision of a base level of services and "fair share participation" for government properties, is initiated. ♦ Step 3: Plan Development. Based upon input gathered from stakeholders, several service plan options are developed in concert with the PBID Steering Committee. A draft management plan for the PBID includes recommendations for boundaries, services, budgets, assessments and governance. ♦ Step 4: Plan Review/Consensus. The draft plan is presented to stakeholders through a series of open workshops. Based upon input from the workshops and the PBID Steering Committee, a concise final plan and required engineer's report are completed. ♦ Step 5: Petition/Campaign Management. The property owner petition drive is a peer -to -peer campaign requiring extensive planning and organization. Key steps include campaign training for property owners, preparing marketing materials, tracking progress and guiding approval of the PBID through the local government approval process. ♦ Step 6: 218 Ballots/City Council Approval. Following completion of the petition campaign a Proposition 218 mail ballot is required for final approval. We have found the 218 ballot to be routine following the more stringent petition process. The PBID is created by the City Council through a resolution following verification of the petitions and ballots. 13 009 Debbie Powell January 4, 2002 Page 3. From our experience, the preceding steps can be completed in a timetable ranging from 6 to 12 months, depending upon the "readiness" of the community. For La Quinta, I estimate that the PBID formation process would cost from $40,000 to $60,000. These costs include consulting fees, travel expenses, database management, engineer's report, legal counsel, marketing and contingencies. If La Quinta is interested in exploring the creation of a PBID, we would be happy to submit a detailed consulting proposal. The City may also want to consider a two to three day site visit to evaluate the feasibility for creating a PBID prior to investing in the entire PBID formation process. Costs for a feasibility site visit would range from $5,000 to $7,500 plus the reimbursement of expenses. Please contact me at (303) 628-5554 if I can provide any additional information. Since M. ey Segal President cc: Kristin Lowell, Lowell & Associates njo �a�TQ•c U JNCO�� 4 GF O�� AGENDA CATEGORY: F 'T� BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: January 15, 2002 Consideration of a Proposal to Survey Residents Regarding Potential Recreation Options for City -Owned Land at the South End of the Cove RECOMMENDATION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize staff to survey a sample of the population of the City and allocate $ 8, 000. FISCAL IMPLICATIONS: Conducting the survey will cost either $15,000 if the whole community is to be included or $8,000 if a sample of 1,600 residents is to be included. Costs will include preparation of survey materials, postage and project management. The difference in cost is based on postage and time to compile results. Funds for this project are available in the Economic Development, Media Promotion Account No. 101-103-643-823. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City has been working to generate land use options for the City property located at the top of the Cove, south of Calle Tecate Street, adjacent to the Cove Oasis Trailhead. The following uses have been suggested for the development of the property: • Active Recreation • Passive Recreation • Public Golf Course 140 • Elementary/Middle School • Open Space In order to develop the property consistent with the ideas and desires of the community, it has been suggested that a survey be conducted to evaluate community opinion on this matter. RSG has submitted a proposal for this survey in response to staff's request (Attachment 1). The following methodologies were suggested: A. Survey all households; or B. Survey a sample of 1,600 households to obtain a representative sample. The primary advantages of conducting a survey using a sample of the population rather than the entire population are time and budget. Surveying a sample of the population has proven to be an accurate measure of public opinion. The key to obtaining accurate survey results is to create a randomized sample of the entire population and to obtain the highest possible response rate. The survey would be administered using a 7" x 5" postcard, perforated at the center (Attachment 2). One side of the postcard would describe the purpose of the survey and map the location of the City's Cove property. The bottom half of the postcard would contain the survey questions, a two -week deadline and return postage. The recipient would simply fill out the survey, tear it off and return it by mail. The survey would be administered at the peak of the tourist season, in February, to include those who own residences, but do not permanently reside in La Quinta. The survey would be completed over a period of three weeks. The attached RSG proposal further outlines the survey procedure and costs for the project. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to survey a sample of the population of La Quinta and allocate $8,000; or 2. Authorize staff to survey the entire population of La Quinta and allocate $15,000; or 3. Do not authorize staff to proceed with the survey; or 141 002 gl'sdoc/mw/survey 11502 4. Provide staff with alternative direction. Respectfully submitted, Mark Weiss Assistant City Manager Attachments: 1. RSG proposal 2. Sample of survey Approved for submission by: 1-12 Thomas P. Genovese, City Manager g l's d oc/mw/survey 115 02 003 R O S EN OW S P E V AC E K GROUP INC. TEL: 714 541-4585 540 NORTH GOLDEN CIRCLEFAX: 714 836-1748 SUITE 305 EMAIL: SANTA ANA, CALIFORNIA INFO@WEBRSG.COM 92705-3914 WWW.WEBRSG.COM DATE: January 11, 2002 TO: Mark Weiss, Assistant City Manager CITY OF LA QUINTA FROM: Frank J. Spevacek, RSG Emily Steele, RSG SUBJECT: CITIZEN SURVEY WORK PROGRAM 11, ATTACHMENT 1 REAL. ESTATE ECONOMICS GOVERNMENT SERVICES ECONOMIC DEVELOPMENT REDEVELOPMENT PLANNING HOUSING REAL ESTATE ACQUISITION FINANCING Via E-Mail Pursuant to your request, Rosenow Spevacek Group, Inc. (RSG) has prepared this work program to outline the possible methodologies and cost estimates to survey the population of La Quinta. The survey would be designed to evaluate community opinion regarding various recreational options involving the City's property at the top of the Cove. According to Census 2000 data, 23,694 residents reside within the City and several thousand more consider La Quinta their second home. The City contains nearly 13,000 housing units. Using these parameters, RSG has developed the following work plan for your consideration: Who would be surveyed? RSG would compile a list that identifies every housing unit in the City. Using this list, we would proceed in one of two ways: 1) Survey all 13,000 housing units, or 2) Survey a sample of 1,600 households to obtain a representative sample. The primary reasons for conducting a survey using a sample of the population rather than the entire population are time and budget. Surveying a sample of the population has proven to be an accurate method, and the key to obtaining accurate survey results is to create a randomized sample of the entire population and to obtain the highest possible response rate. RSG estimated a sample size of 1,600 households by assuming a 60% response rate, a 4% margin of error and a 99% level of confidence. In statistical probability theory, if 960 (60% of 1,600) different random samples are drawn from the same population (13,000 units), in 950 of those samples (99% of them), the results will not vary more than 4 percentage points, higher or lower, from the results which would have been obtained if all respondents in the study population had been surveyed." Now, how do we know the sample is large enough? Above a certain sample size, you get very little decrease in the margin of error, regardless of the size of the population. One practical application of this is that you can achieve the 95-percent sure that the margin of 143 0 0 Mark Weiss, Assistant City Manager CITY OF LA QUINTA January 11, 2002 Page 2 error is less than 5 percent" standard with a sample as small as 374 respondents. Doubling the size of the sample (to 778 respondents) only knocks 1.6 percentage points off the margin of error. The survey method RSG has proposed uses a more conservative approach than the standard rule detailed above. When will the survey be administered? The survey would be administered at the peak of the tourist season, in February, to include those who own residences, but do not permanently reside in La Quinta. What will the survey ask? RSG proposes to list five options focusing on alternative recreation uses for this property. A rating scale will accompany the five options to evaluate the participant's approval of the use. In order to keep the attention of our subjects, the question must be simple, specific and brief. The survey must take as little time and effort as possible. The survey would contain the following: 1. What type of development would you prefer to see at the top of the Cove? a. Active Recreation Strongly Approve - Approve - Neutral - Disapprove - Strongly Disapprove b. Passive Recreation Strongly Approve - Approve - Neutral - Disapprove - Strongly Disapprove c. Public Golf Course Strongly Approve - Approve - Neutral - Disapprove - Strongly Disapprove d. Elementary/Middle School Strongly Approve - Approve - Neutral - Disapprove - Strongly Disapprove e. Open Space Strongly Approve - Approve - Neutral - Disapprove -Strongly Disapprove f. Other How would the survey be administered? RSG would design a 7" x 5" postcard, perforated at the center. One side of the postcard would describe the purpose of the survey and map out the location of the City's Cove property. The bottom half of the postcard would contain the survey questions, a two -week deadline and return postage; the return postage should be paid by the City. The recipient would simply fill out the survey, tear it off and return it by mail. This small amount of effort would result in a higher response rate, thus making the survey more accurate. The postcard would 14�t 006 CAW1ND0WS\TEMP\survey proposal.doc Mark Weiss, Assistant City Manager CITY OF LA QUINTA January 11, 2002 Page 3 only be delivered to those selected to participate in the survey, which would reduce the number of duplicate or disproportionate votes. If the entire community were selected to participate in the survey, an advertisement detailing the location of the subject site and the purpose of the survey would be placed in the community newsletter. This would provoke additional response from the community and alert them to the fact that they will be receiving the survey by mail. Following administration, if the required sample size had not been returned, a subsequent reminder would be posted in the community newsletter or a portion of the mailing could be performed a second time. How would we compile the results? The results would be tabulated in a database and analyzed for accuracy. We would determine the total number of responses and evaluate whether or not we reached our target population with a relative amount of confidence. The results of the survey would be presented in a report to staff. How long will the survey take? The survey would be completed over a period of three weeks and deliverables would be presented within a month of the deadline. How much will the survey cost? The cost of the survey will assume two meetings with staff, design of the postcard/newsletter, data collection and input, analysis of results and report preparation. RSG has estimated the following costs: 1. Surveying the entire population using the postcard method: $15,000 2. Surveying a sample of the population using the postcard method: $8,000 In order to achieve a February circulation, we need to seek the City Council approval of the survey methodology and questions at the January 15, 2002 meeting. Upon your review, let's discuss this proposal. We will incorporate your thoughts into a staff report for the January meeting. Enclosure 14 007 CAWINDOWS\TEMP\survey proposal.doc ATTACHMENT 2 Front The City of La Quints needs your help to determine how to develop_ the site shaded with red. The City owns the property and is considering various recreation options. This property is located south of Calle Tecate Street adjacent to the cove oasis trailhead. POSTAGE City Manager's Office City of La Quinta 78 495 Cabe Tampico La Ouinta, CA 92253 nnR Back POSTAGE <Resident> <Address> La Quinta, CA 92253 Please review the following options and rate each option: A. Active Recreation (soccer, softball, skate parks, etc.) Strongly Approve - Approve - neutral - disapprove - strongly disapprove B. Passive recreational uses (eg. trails, picnic areas, etc.) Strongly Approve - Approve - neutral - disapprove - strongly disapprove C. Public Golf Course Strongly Approve - Approve - neutral - disapprove - strongly disapprove D. Elementary/Middle School Strongly Approve - Approve - neutral - disapprove - strongly disapprove E. The property should be left as open space Strongly Approve - Approve - neutral - disapprove - strongly disapprove F. Other (Please circle one of the above choices) Please drop this card in the mail and your opinion will be heard. 14 'r 009 REPORT/INFORMATIONAL ITEM: ��o MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 11, 2001 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Abels who asked Commissioner Robbins to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Jacques Abels. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Planning Consultant Nicole Criste, Principal Planners Stan Sawa and Fred Baker, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: A. Commissioner Tyler asked that the Agenda be kept as presented and not combine Public Hearing Items E and F. It was moved and seconded by Commissioners Tyler/Robbins to hear Public Hearing Items E and F separately. Unanimously approved. IV. CONSENT ITEMS: B. Chairman Abels asked if there were any corrections to the Minutes of November 27, 2001. Commissioner Kirk asked that Page 4 be amended to include the discussion regard traffic counts and specialty retail. Commissioner Tyler asked that Page 8 be amended to move the result of the vote to after the motion. There being no further corrections, it was moved and seconded by Commissioners Kirk/Butler to approve the minutes as corrected. Unanimously approved. C. Department Report: None V. PRESENTATIONS: None. 14 G:\WPDOCS\PC Minutes\PC12-11-01.wpd Planning Commission Minutes December 11, 2001 VI. PUBLIC HEARINGS: A. Environmental Assessment 2001-415 Tentative Tract Map 29963 and Street Name Change 2001-013; a request of La Quinta Construction for certification of a Mitigated Negative Declaration of environmental impact; approval of a subdivision of approximately 13.4 acres into six estate single family lots that are 2.15 acres in size and larger; and initiation of a street name change from Kirk Court to Coral Mountain Drive for the property located at the northwest corner of Kirk Court and Avenue 58. 1. Staff informed the Commission that a letter had been received from the applicant requesting a continuance to January 8, 2002. Staff was recommending the continuance. 2. It was moved and seconded by Commissioners Butler/Robbins to continue this item to January 8, 2002. Unanimously approved. B. Environmental Assessment 2001-417 and Tentative Tract Map 30092 Amendment #1; a request of Barton Properties for certification of a revised Environmental Assessment and approval of the subdivision of approximately 38.4 acres into 130 single family and other common lots for the property located at the northwest corner of Avenue 58 and Monroe Street. 1. Staff informed the Commission that a letter had been received from the applicant requesting a continuance to January 8, 2002. Staff was recommending the continuance. 2. It was moved and seconded by Commissioners Robbins/Tyler to continue this item to January 8, 2002. Unanimously approved. C. Site Development Permit 2001-719; a request of Puerta Azul Holdings, for review of building elevations and landscaping plans for four prototype resort villa units with two facades each and a two story 5,274 square foot Greathouse (Clubhouse). 1 . Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked for clarification on the height of the units. Staff stated they were up to 18 feet. Commissioner 14 j G:\WPDOCS\PC Minutes\PC12-1 1-01.wpd 2 002 Planning Commission Minutes December 11, 2001 Robbins asked if they would be able to achieve two stories. Staff stated yes. Commissioner Robbins asked why the Architecture and Landscape Review Committee (ALRC) had requested a mudded tile roof. Staff stated they thought it would give a more authentic look. 3. Commissioner Kirk asked why the ALRC did not want the color change at the base of the columns. Staff stated they thought it would look better without the color change. 4. Commissioner Tyler stated he agreed with the deletion of the wood garage doors, but asked if it would not be too restrictive on the applicant to limit him to a composite door. He recommended it be either composite or metal. 5. Chairman Abels asked if the applicant would like to address the Commission. Commissioner Kirk asked the applicant if they would explain how the common wall worked; Unit 2A side elevation has very little detail; Unit 2B appears different on the colored drawings than on the black and white version; Unit 4A also has very little detail on the ground floor side elevation; and whether or not they agreed with the ALRC recommendations. Mr. Steve McCormick, representing the applicant, stated that in regard to the common wall between the two adjacent units, this is a zero lot line where one of the units borrows space from the other. This is a use easement instead of a lot line which allows for a more useable yard space instead of having a fence down the middle with two narrow sideyards. Mr. Glen Walters, Design Workshop, explained the use easement area. It has to do with increased usability without sacrificing privacy, and the area is not visible to the surrounding public, therefore, less detail on the walls. Commissioner Kirk asked if the applicant had any objection to the ALRC recommendations. Mr. McCormick stated he interpreted their intent was to bring more detail to the Greathouse because it was the focal point of the community. In concept they agree with the recommendations, if they can afford the cost. In regard to the color on the columns, they had no objection. Mr. McCormick gave a presentation on the project. Mr. Glen Walters gave a presentation on the landscaping plan. 6. Commissioner Tyler questioned the use of the Jacaranda trees on the street as they would be very messy. The Desert Willow can be beautiful only at certain times of the year, but is also deciduous �- G:\WPDOCS\PC Minutes\PC12-1 1-01.wpd 3 _ 003 Planning Commission Minutes December 11, 2001 and at the peak of the season it will have dead branches. Mr. Walters stated the biggest consideration forming their plant pallette was water conservation. They will take this under advisement and see if there are better alternatives. 7. Commissioner Butler questioned the location of the two story units on the perimeter. As currently plotted there would be one two story adjacent what right now is nothing, but it opens the issue that if they build two story units it will allow the adjacent property owner to build a two story house. Also, in regard to the letter that indicates the two story units would not be on the perimeter but on the interior. Mr. Walters stated the letter misinterpreted the concept of the project and what was approved under the Specific Plan. There are a limited number of two story units as part of the clusters. Commissioner Butler stated he didn't question the number, but the plotting of the clusters placing all the two story units on the perimeter of the project. Mr. Walters stated the way the clusters are positioned now, it works the best for this project. Commissioner Butler asked staff if the two story units were approved on the perimeter under the Specific Plan. Staff stated it was not specifically stated, but according to the Zoning Code it is based on who builds first. 8. Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 9. Commissioner Robbins stated his only concern was the use of two story units on the perimeter of the project. He would recommend restricting two story units from being built on the south property line. 10. Commissioner Kirk stated he would agree with Commissioner Robbins, although this should have been addressed during the Specific Plan approval, but he would concur with Commissioner Robbins. He commended the applicant on his product and presentation. 11. Chairman Abels stated he concurred with the comments that had been made. 15 �. G:\WPDOCS\PC Minutes\PC 12-11-01.wpd 4 004 Planning Commission Minutes December 11, 2001 12. Commissioner Butler asked if the clusters could be rotated. Mr. Walters explained the second story was not a true story. It is more of an architectural feature. Discussion followed as to the construction and location of the two story units. Mr. Walters stated they had no objection. 13. Commissioner Tyler asked if the development on Kirk Street would back up to this project. He has a concern about setting a precedent that the Zoning Code governs over. 14. Commissioner Butler stated this is normally an issue because there are adjacent properties and in this instance there are no adjacent units. Is this setting a precedent. Community Development Director Jerry Herman stated the only affect is that once the first unit is built, no matter which project is first, the property owner who builds a two story will allow the adjoining property owner to build a two story. Discussion followed regarding the affect of a two story unit on an adjoining property owner. 15. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2001-148, approving Site Development Permit 2001- 719, as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. C. Specific Plan 98-034 Amendment #1; a request of Warner Engineering for Lundin Development Company for an amendment to the text development standards and design guidelines and an amendment to the site plan design adjacent to Avenue 50 for a 100,500 square foot shopping center located at the northwest corner of Jefferson Street and Avenue 50. 1. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked if the primary concern of staff was that no berming would be provided on the streetscape. Staff 1 G:\WPDOCS\PC Minutes\PC12-11-01.wpd 5 005 Planning Commission Minutes December 11, 2001 stated that is true. Commissioner Robbins asked the depth of the retention basins. Staff stated it is approximately five or six feet deep. 3. Commissioner Kirk asked if there were any standards in terms of the number of curb cuts for access on commercial projects like this or is it a decision made by staff. Senior Engineer Steve Speer stated the General Plan requires it to be a minimum, which is a judgement call of staff. If the City Council and/or Planning Commission believes that what is being requested is too many, staff has reviewed it and determined it will work and it is not an unsafe situation. Staff has recommended eliminating the public access on the fourth access point requested by the applicant. The only minimum stated in the General Plan is how close they can be to a signalized intersection. Other than that staff indicates they should keep the driveways to a minimum. Commissioner Kirk stated one of the applicant's rationale for the increased number of accesses is the concentration of traffic on the previous access points. Staff stated this was a statement of the applicant. 4. Commissioner Butler asked if the fourth access would also be an access for the smaller pads. Would this close off truck traffic to service the smaller pads. Senior Engineer Steve Speer stated those stores would be serviced from the front instead of the rear. 5. Commissioner Tyler questioned the number of driveways when you consider these as well as the adjacent tracts. Staff stated it is an issue before the Commission for their determination. Discussion followed regarding the access points. Commissioner Tyler questioned the gate at the north property line that would be gated to the tract. Staff stated a condition had been added not allowing the gate. 6. Commissioner Butler asked staff where the retention basins would go if not allowed in the setback. Senior Engineer Steve Speer stated they would either lose parking spaces or work with the adjoining property owner to create the basin. 7. Commissioner Tyler asked if the sign program had been approved. Staff stated the applicant is conditioned to bring a final sign program back to the Community Development Department. 153 006 G:\WPDOCS\PC Minutes\PC12-11-01.wpd 6 Planning Commission Minutes December 11, 2001 Commissioner Tyler asked about the need for future expansion for right turns; is this still required? Senior Engineer Steve Speer stated this has already been acquired. 8. Chairman Abels asked if the applicant would like to address the Commission. Mr. Mike Smith, Warner Engineering, representing the applicant, explained their request. 9. Commissioner Tyler asked about the roadways in the rear of the buildings and why he thought the Fire Department would want to use it. Mr. Smith stated they had no objection to making it an emergency exit or right turn out. 10. Commissioner Butler questioned whether or not the landscape architect would be able to buffer the parking lot without berms. Mr. Smith stated he was proposing to use short walls and plant materials. Commissioner Butler stated the driveways could be obstructed by the landscaping plan. Commissioner Butler asked what the elevation was of the parking lot. Mr. Smith stated it was hard to read. 11. Commissioner Kirk asked about the concrete pipe. Mr. Smith stated this was a proposed solution if they could not use the retention basin in the landscape setback. Commissioner Kirk asked if the applicant knew about the deceleration upon the initial approval. Mr. Smith stated yes they did and it was given to the City. Commissioner Kirk asked if the percolation rate had changed. Mr. Smith stated it is less than what is contained in the soils report. Senior Engineer Steve Speer stated the City's standard has always been 2-inches per hour maximum. Commissioner Kirk questioned why another access point was needed. Mr. Smith stated to accommodate the buildings in the "L" shaped area. 12. Mr. Greg Bever, Lundin Development, explained the purpose in regard to adding the accesses. Commissioner Kirk asked why the access to the east would not accommodate the shops instead of adding the additional access. Mr. Bever stated it would give better access to the pads. 13. Commissioner Robbins noted there is no deceleration lane for the main entrance off Avenue 50. There is a deceleration lane on the /1 two smaller accesses and this seems backwards. Senior Engineer 7 `t G:\WPDOCS\PC Minutes\PC12-11-01.wpd 7 Planning Commission Minutes December 11, 2001 Steve Speer stated the Municipal Code requires 90 feet of throat depth for an access to a parking lot. This particular site is constrained along its frontage making the site shallow front to back in several locations. As a result of not having the 90 feet, staff was allowing to use a deceleration lane. Staff noted they are not moving the right-of-way line which should be done as the City does not want the curb back of the right-of-way line. Staff considers this as an alternative and does believe it is being overused in this instance. It is not needed on the main entrance because the throat going into the parking lot is 90 feet. 14. Commissioner Tyler asked if the parking lot on the west end was employee parking. Mr. Bever stated it was. With regards to using the retention basin, it is a large economic repercussion for them. They do comply along Avenue 50 with the 20-foot landscaping setback. As far as a visual buffer for those traveling on Jefferson Street there is 60-feet of dense landscaping which will allow them the depth to provide visual screening. 15. Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 16. Commissioner Robbins stated that conceptually he has no problem with the retention basin encroaching into the landscape setback. He is concerned with the northerly part of Jefferson street where the retention basin backs up to the two fast food pads, as they are not usually maintained. He would be more comfortable if they had a landscape plan the Commission could review. On the other hand he does not want to create a high water usage landscape plan. 17. Commissioner Kirk stated he also has a concern with the retention basin, but believes it could be resolved. On the access issue, there are too many curb cuts. If an emergency access is needed, then he cold support it as an exit only. Regarding the minor setback issue, he supports the applicant's request. 18. Commissioner Butler stated he concurs with the lack of detail on the landscape plan. If it were in more detail, he could probably agree with the retention basin request. In regard to the access, he G:\WPDOCS\PC Minutes\PC 12-1 1-01.wpd 8 008 Planning Commission Minutes December 11, 2001 would agree with closing off the one on the western end and making it an emergency access only. This would still allow three accesses on Avenue 50 and three on Jefferson Street. 19. Commissioner Tyler stated the Specific Plan states on Page 12 that the trees will be mature in 15-20 years. He would like to see a more detailed landscaping plan before approving it. He does believe there is a need for all the access points as requested. Also, he would like to see the access in the rear of the pads eliminated. 20. Mr. Smith requested this project be continued to allow them time to bring a landscape plan back to the Commission. He noted the entry to the north to the tract will not be gated. 21. Commissioner Kirk suggested the applicant be given direction as to what to bring back. He needs to address the access points and prepare a landscape plan. Discussion followed regarding access points. 22. There being no further discussion, it was moved and seconded by Commissioners Robbins/Kirk to continued Specific Plan 98-034 , Amendment # 1, to January 8, 2002, as requested by the applicant. Unanimously approved. Chairman Abels recessed the meeting at 8:51 p.m. and reconvened the meeting at 8:57 p.m. E. Environmental Assessment 2001-433 General Plan Amendment 2001- 082 a request of the City for certification of a Mitigated Negative Declaration of Environmental Impact for an Environmental Assessment and consideration of an amendment to the City's General Plan Circulation Element Table CIR-2 on Major Arterials to amend the minimum intersection spacing of 2,600 feet for commercial frontage. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste, presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 1� 009 G:\WPDOCS\PC Minutes\PC12-11-01.wpd 9 Planning Commission Minutes December 11, 2001 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked staff to explain the purpose of this request and if it conformed to General Plan. Staff stated this project is being processed before the General Plan update can occur. 3. Commissioner Kirk asked why 1,060 feet. Senior Engineer Steve Speer stated the distance criteria evolved as a result of accommodating something different than quarter -mile spacing. Under the original General Plan, staff was doing spacing at 1,320 feet which is a quarter mile. Staff found it was difficult to get driveways right at 1,320 feet, so staff softened the figure and went to 1,200 feet. This even became difficult so staff looked at what distance would be the most accommodating in a one mile distance. That distance is 1,060 feet; you cannot fit the fourth signal in, in a one mile distance. Commissioner Kirk stated the analysis indicated that other than special circumstances, capacities would not be affected on our major roadways and signals do not affect capacities much in terms of through -put. Staff stated intersections are where the impacts occur. Commissioner Kirk stated he did not see this referenced much in terms of travel times. What could be expected for instance, if a dozen more signals were placed on Washington Street, it would not affect the volume, but what would be the travel time? Staff stated there are two ways of measuring the Level of Service. One is based on delay and the City has used this method for several years. Level of Service "D" takes into consideration delays and so far it is considered acceptable. Commissioner Kirk stated it appeared to be a measurement of volume versus capacity and not a delay measurement. Is staff saying that by adding additional intersections on our major Arterials, we would not expect increases in delay. Staff stated there would be delays. 3. Commissioner Tyler asked why this application is being done on a City-wide basis. From a safety factor you would want to reduce the number of intersections. Planning Consultant Nicole Criste explained the volume to capacity versus delay, as discussed by Commissioner Kirk. For Level of Service "D" there is a range of delay time that can be added in and still maintained Level D. In this case the traffic engineer added the mitigation measures regarding the interconnection of signals to optimize the movement through a Major Arterial. 154 G:\WPDOCS\PC Minutes\PC1 2-11 -01.wpd 10 ono Planning Commission Minutes December 11, 2001 4. There being no further public comment, the public participation portion of the public hearing was closed and open for Commission discussion. 5. Commissioner Robbins stated he has no objection. 6. Commissioner Kirk stated he understands this would add more signals. Staff stated it depends on whether or not it is a Primary Arterial or Major Arterial. The current standard for Major Arterials use 2,600 feet and this will add a potential of two more signals a mile where the street is adjacent to commercial property. It has more to do with Fred Waring Drive and Jefferson Street, if it meets warrants. 7. Commissioner Butler asked if one of the entrances to the shopping center will have a signal. Staff stated yes, the one at the south end closest to the canal and the condition will be rewritten to allow a full turn movement. Commissioner Butler asked if this was not counterproductive to the round -a -bout. Staff stated that as you start coordinating signals, if you keep them within the 1,060 feet range rather than the half mile range, the platoon of cars will stay together better and make it through the coordinating system. The further apart the signals are the more the cars will stretch out and will not work well on a coordinating system. 8. Commissioner Kirk asked if there was a traffic analysis completed. Staff stated it was a policy analysis. Commissioner Kirk asked how these determinations were made without an analysis. Staff stated they were referring to a traffic analysis in general where a Level of Service "D" represents a range of acceptable traffic flow at intersections. Discussion followed regarding traffic flow. 9. There being no further discussion, it was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2001-150 certifying the Environmental Assessment. ROLL CALL: AYES: Commissioners Butler, Tyler, and Chairman Abels. NOES: Commissioners Kirk and Tyler. ABSENT: None. ABSTAIN: None. 10. It was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2001-151 recommending approval of General Plan Amendment 2001-082, as submitted. 011. 15 G:\WPDOCS\PC Minutes\PC12-11-01.wpd 11 Planning Commission Minutes December 11, 2001 ROLL CALL: AYES: Commissioners Butler, Robbins and Chairman Abels. NOES: Commissioners Kirk and Tyler. ABSENT: None. ABSTAIN: None. F. Environmental Assessment 2001-433 Specific Plan 2001-0454 Conditional Use Permit 2001-066 and Site Development Permit 2001- 71 1; a request of RLF Development for certification of a Mitigated Negative Declaration of Environmental Impact for an Environmental Assessment, Consideration of an amendment to the City's General Plan Circulation Element Table CIR-2 on Major Arterials to allow the minimum intersection spacing to be 2,600 feet for commercial frontage as previously required, review of design guidelines and development standards for a 120,000 square foot shopping center; consideration to allow a gas station; and review of development plans to include a supermarket, associated retail tenants, bank, and drugstore for the property located at the southeast corner of Avenue 52 and Jefferson Street. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked what mechanical equipment they were referring to on Page 25 of the Environmental Assessment. Staff stated it was the market's trash compactors. Construction hours would be governed by the Zoning Code. Commissioner Tyler asked about the proposed changes submitted by the Public Works Department. Senior Engineer Steve Speer noted additional changes being proposed by staff. 3. Commissioner Kirk asked staff why when a specific plan is submitted they all seem to contained a different tone and structure; is staff giving the applicants specific plan guidelines? Staff stated they are each given examples and a standard outline and this is how they chose to present it. Commissioner Kirk stated that if the specific plan is silent on any particular issue, he assumes the Zoning Code will govern. Staff stated that was true. Commission Kirk questioned why lighting was mentioned. Staff stated just to bring it to the applicant's attention. Commissioner Kirk asked how the nursery could function as a retention basin, as �- Ole G:\WPDOCS\PC Minutes\PC12-11-01.wpd 12 Planning Commission Minutes December 11, 2001 he thought it was an interesting idea. Staff explained there is no hydrology study to base any opinion on. Commissioner Kirk asked if the applicant were to expand the size of the retention basin volume to accommodate a commercial nursery would the City be interested. Senior Engineer Steve Speer stated the City would need to see the details of what was being proposed. There are some uses you can have in a retention basin. 4. Chairman Abels asked if the applicant would like to address the Commission. Mr. Richard Frandsen, principal in the project, gave a presentation on the project. In regard to percolation, it seems the same amount of water would be percolated. There have no specific user and if the City does not think it will work, they accept the conditions as recommended. 5. Chairman Abels asked if this supermarket will be adequate in size for future planning. Mr. Frandsen stated it can be any size; the average supermarket is 21-85,000 square feet. It is a matter of the customer base. 6. There being no further questions of the applicant, Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 7. Commissioner Robbins stated his concern is always the rear of the building and how it will look to the residents to the south and southeast. Without seeing additional detail and how it will interface with the surrounding projects, he is unable to support it at this time. 8. Commissioner Kirk stated he could support the project if staff worked with the applicant to clean up the Specific Plan and if we were allowed to be creative with the retention basin. 9. Commissioner Butler stated he did not see a plant pallette. Staff stated it is contained in the attachments. Commissioner Butler asked if the tree size proposed was adequate. Staff stated they are. G:\WPDOCS\PC Minutes\PC12-11-01.wpd 13 n 13 Planning Commission Minutes December 11, 2001 10. Commissioner Tyler asked if there was pedestrian access behind the arch. Staff stated yes. 11. There being no discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-149, recommending certification a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-433, as modified: A. Addendum #1 1.A.2. deleted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 12. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-151, recommending approval of General Plan Amendment 2001-082, as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 13. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-152, recommending approval of Specific Plan 2001-054, as modified: A. Condition #45.A.2: Per Public Works revision. B. Condition #47.A.: Include a full turn movement. C. Condition #47.C.: Include a left turn in. D. Condition #82: Remove reference to a building pad and leave the nursery in but make it subject to City Engineer approval. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: Commissioner Robbins. ABSENT: None. ABSTAIN: None. 14. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-153, recommending approval of Conditional Use Permit 2001-066, as recommended. l� G:\WPDOCS\PC Minutes\PC 12-1 1-01 .wpd 14 014 Planning Commission Minutes December 11, 2001 ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 14. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-154, recommending approval of Site Development Permit 2001-71 1, as recommended. A. Condition #2: Coachella Valley Unified School District. B. Condition #47.A.2.: Per the Public Works Department revisions. C. Condition #48.A.: Include a full turn. D. Condition #48.C.: Include a left turn in. E. Condition #70: Add: specific attention shall be to provide articulation along all the buildings rear elevations. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: Commissioner Robbins. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: F. Right of Way Vacations 2001-07 08 09 010; a request of KSL Land Corporation, The Keith Companies, Blaine and Susan Grimes, and La Quinta Arts Foundation respectively, for a determination of consistency with the La Quinta General Plan of the proposed right of way vacations located on portions of Avenida Bermudas north of Calle Tampico, Calle Amigo near Avenue 52, Lots 16 an 17 of Tract 2667, and Avenue 48 west of Washington Street. 1. Chairman Abels opened the public hearing and asked for the staff report. Senior Engineer Steve Speer presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked who holds the easement on Westward Ho Drive and do they agree with its elimination. Senior Engineer Steve Speer stated that is a public utility easement and letters are being sent out to the utilities for them to respond. Once the Commission has determined whether or not there is a consistency with the General Plan, it will then go the City Council for a Notice of Intent to vacate and then a public hearing to make a decision on the vacation. 16 015 G:\WPDOCS\PC Minutes\PC12-11-01.wpd 15 Planning Commission Minutes December 11, 2001 3. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2001-155, determining consistency with the General Plan for Right of Way Vacations 2001-07, 08, 09, and 010 as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report on the City Council meeting of December 4, 2001. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Robbins to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held January 8, 2002, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:05 p.m. on December 11, 2001. tfully submitted! JJV/er, xecuuive Secretary L inta, California 163 016 G:\WPDOCS\PC Minutes\PC12-11-01.wpd 16 REPORT/INFORMATIONAL ITEM: f rl MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA November 15, 2001 This meeting of the Historic Preservation Commission was called to order by Chairman Maria Puente at 3:03 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Mitchell, Sharp, Wright, and Chairman Puente. Unanimously approved. Staff Present: Principal Planner Stan Sawa, and Secretary Carolyn Walker. II. PUBLIC COMMENT: Commissioner Sharp introduced Melody Winston as a person interested in learning more about the Commission. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Irwin/Sharp to approve the Minutes of October 18, 2001 with the following change: VII. Commissioner Items. Item A, corrected to read: "Commissioner Sharp stated he received a copy of the La Quinta City Council/Planning Commission Joint meeting minutes of September 19, 2001. In those minutes, a statement was made by Ben Scoville, representing the Torres -Martinez Desert Cahuilla Indians, where he asked that the City of La Quinta appoint a member of the Torres -Martinez Tribe to the City's Historic Preservation Commission. Commissioner Sharp thought that as the Commission dealt with so many areas that touched on this relationship, it seemed like a very good idea." Unanimously approved. 16 At PACAROLYNMPC 11-15-01.wpd - j - Historic Preservation Commission Minutes November 15, 2001 V. BUSINESS ITEMS A. Phase II Archaeological Test Program for Tentative Tract Map 30331; a request for approval of a Phase II Archaeological Test Program. Applicant: Santa Properties and Development, LLC - Historic Consultant: Archaeological Advisory Group 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell stated he didn't have any concerns and concurred with staff's recommendations. 3. Commissioner Wright concurred with staff's recommendations. 4. Commissioner Irwin stated she also supported staff's recommendations. 5. Commissioner Sharp asked if this project was near the Coral Mountain development. 6. Commissioner Wright answered the Coral Mountain development was some distance from this project. 7. Commissioner Sharp concurred with staff's recommendations. 8. Chairman Puente had no further comments and concurred with staff's recommendations. 9. There being no further discussion, it was moved and seconded by Commissioners Irwin/Wright to adopt Minute Motion 2001-020 recommending approval of the Phase II Archaeological Test Program for Tentative Tract 30331; for property located on the north side of Avenue 50, west of Jefferson Street. Unanimously approved. P:\CAROLYN\HPC 11-15-0 Lwpd -2- C n U 3 e.l Historic Preservation Commission Minutes November 15, 2001 VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Commissioner Wright gave staff photos taken at Fort Irwin when the Commission visited there last year. Commissioner Wright asked that these photos be retained by the City. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Sharp to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting to be held on December 20, 2001. This meeting of the Historical Preservation Commission was adjourned at 3:12 p.m., November 15, 2001. Unanimously approved. Submitted by: Nath, I Carolyn alker Secretary P:\CAROLYN\HPC 11-1 5-0l .wpd -3- i�u 00 3 REPORT/INFORMATIONAL ITEM: /10 INVESTMENT ADVISORY BOARD Meeting December 12, 2001 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud followed by the Pledge of Allegiance. PRESENT: Board Members Lewis, Olander, Moulin, Osborne and Chairman Mahfoud ABSENT: Board Member Felice OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Secretary and Ken AI-Iman, Conrad and Associates 11 PUBLIC COMMENTS - none III CONFIRMATION OF AGENDA Mr. Falconer advised the Board that the City Council deemed the current position on the Board vacant. In response to Chairman Mahfoud, Mr. Falconer advised that the Council would decide whether or not applications would be taken to fill the vacancy later in the year. IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on November 14, 2001 for the Investment Advisory Board. MOTION - It was moved by Board Member Moulin/Olander to approve the Minutes of November 14, 2001. Motion carried unanimously. 1 16.E Investment Advisory Board December 12, 2001 Minutes V BUSINESS SESSION A. Transmittal of Treasury Report for October, 2001 Mr. Falconer advised the Board that the rates continue to decrease, and due to the decrease, at mid -year Staff will re -analyze the revenue forecast for interest income and possibly lower it. Mr. Falconer also advised that Staff is reviewing the forecast with Council at the second meeting in January. In response to Board Member Moulin, Mr. Falconer advised the Board that the current LAIF percentage is around 16 to 17% due to a purchase of some commercial paper. Mr. Falconer also advised that November was a very busy month for both investing and maturing investments, $5 million was invested in commercial paper, with approximately $2 to $2.5 million taken out of LAIF. Board Member Osborne advised that based on page 8 of the Treasurers Report, he feels that in the upcoming year the City will have to invest more in commercial paper. Mr. Falconer advised that upon the release of property taxes in January and May, approximately $4 million will be placed in commercial paper for thirty days. In response to Board Member Moulin, Mr. Falconer advised the Board that most of the commercial paper is placed into GE Capital and paper carried by brokerage firms. In response to Board Member Osborne, Mr. Falconer advised the Board that the current options are commercial paper or T-Notes. Mr. Falconer advised the Board that the State LAIF limit is $30 million per account, and as of January 1 s` it will be increased to $40 million per account. General discussion continued as to why this increase is taking place. MOTION — It was moved by Board Member Lewis/Osborne to approve, receive and file the Treasurer's Report for October 2001. Motion carried unanimously. 2 163 Investment Advisory Board December 12, 2001 Minutes VI CORRESPONDENCE AND WRITTEN MATERIAL A. City of La Quinta FY 00/01 Audited Financial Statements In response to Chairman Mahfoud, Ken AI-Iman of Conrad and Associates advised the Board that the City of La Quinta has implemented Government Accounting Standards Board (GASB) Statement 34, two years ahead of schedule. Mr. AI-Iman advised the Board that the GASB 34 dramatically revises and revamps what local government financial statements look like. Mr. AI-Iman stated that one of the most beneficial aspects of the new financial format reporting for local government is the MD&A (Management Discussion and Analysis). The Finance Department of the City of La Quinta prepared the entire report. Mr. AI-Iman advised the Board that Conrad & Associates did word process some of the material, but all the schedules were prepared by the City's Finance Department and the MD&A was entirely completed by the City, with no involvement from Conrad and Associates. Mr. AI-Iman advised the Board that the MD&A is a required part of the new Financial Statement Format. The purpose of this is to explain to the reader the relationship of the different parts of the Financial Statements to each other and to analyze the financial data to the reader, and to interpret the data, tell what the numbers mean and what kind of conclusions can be extracted from the financial data. Mr. AI-Iman informed the Board that Conrad and Associates currently audits forty cities and that only four out of the forty cities, (City of La Quinta one of them) has implemented GASB 34 to date. Mr. AI-Iman advised the Board that Mr. Falconer, (in the MD&A) has clearly stated in understandable terms, what the new Financial Statements are trying to communicate to the reader. Mr. AI-Iman advised the Board that in the schedule on page 16, is the first Financial Statement "per say." GASB's objective was to have on one page a simple Balance Sheet, following as much as they could a business model of financial reporting, such as all assets, liabilities and the equity of the City all on one page. Cash and investments have not changed. Just above the total assets line, there are three lines for capital assets, land $13 million, construction progress of $20 million and other capital assets of $276 million, which includes the City's furniture, equipment, vehicles and buildings. A significant part of this is the City's C 163 Investment Advisory Board Minutes December 12, 2001 infrastructure, street systems, all the public infrastructure assets the City owns and is responsible for, which have not been previously reported on the balance sheet. GASB 34 is trying to bring up the level of reporting by requiring that all assets of the City be placed on the Balance Sheet, which also includes the street systems. All liabilities, not just the accounts payable, but all liabilities including the City's long term bonded indebtedness are reported. Debt assets have been broken down into various categories; the first line, capital assets, shows which portion of the City's net assets: equity or net worth, is tied up in investments or tied up in fixed assets, $217 million of the City's equity is invested in hard capital assets and the remainder of the City's equity is identified by the various legal restrictions that pertain to them. Examples include, Public Safety at $72 thousand, Planning and Development at $29 million, Public Works at $12 million and Debt Service $3 million and unrestricted equity at $30 million, which reflects the City's "snap shot" position from a Balance Sheet perspective. Mr. AI-laman advised the Board that the next schedule on page 17 is a statement of activities, based on the accrual basis of the accounting, and the most important items are the three lines located on the bottom of the schedule; change in net assets or net income is $24 million, which means that the equity at the beginning of the year increased from $269 million to equity at the end of the year $293 million. The Income Statement is for the entire City, with accrual basis of the accounting, which is formatted to focus on the various functions of the City of La Quinta, such as General Government, Public Safety, Community Services, Planning and Development, Public Works and also shows the expenses of each function, the program revenues of each function and than also shows both functions of local government, do not have sufficient program revenue to cover their program expenses. The government is required to show the deficit of program revenues to cover program expenses to identify the need to have general revenues be sufficient to cover the shortfall of program revenues under program expenses. These two schedules constitute the government wide Financial Statements; there is a government wide Balance Sheet and also Income Statement. The next schedule, on page 18 and 19 is the traditional Balance Sheet report for the City of La Quinta. This sheet is based on the modified accrual basis of accounting, it does not have on it the fixed assets or capital assets of the City, or the long term debt, and it is a Balance Sheet from a working capital 4 Investment Advisory Board Minutes December 12, 2001 standpoint, current assets and current liabilities. The Accounting Standards Board felt that there is some legitimacy to this form of reporting. They wanted the reader to see the first two schedules on the accrual basis of accounting, just like business reporting, but also wanted the reader to get a good feel of what the City's working capital position was, the City's current assets minus the current liabilities. One of the major changes in this reporting, with the columns going across the top, is that the focus was formally on fund types, such as special revenue fund types, capital project fund types, debt service fund types, but the new reporting is focused on five major funds here at the City of La Quinta. The new accounting standard GASB 34 defines what a major fund is: generally, funds that account for more than 10% of assets. The five funds here at the City of La Quinta, constitute the five major funds of the City La Quinta and all other funds of the City have been placed into "Other Governmental Funds." The majority of the City's assets are accounted for in the five major funds. The Accounting Standard Board felt that it was more informational for the reader to see the financial activity of the major funds of the City rather than see some generic grouping of funds by fund type. This can be seen on the Income Statement located on pages 22 and 23. This is an Income Statement on the modified accrual basis of accounting, formatted in same way as the Balance Sheet on pages 18 and 19. The major activity of the City is concentrated into a general fund and the three funds of the special revenue fund and than a capital project fund. Most of the activity of the City of La Quinta is focused in the five funds, accounting for 85 % of the City's total revenue are in the five funds and there are another twenty non -major funds that are represented in the Other Governmental Funds category. Mr. AI-Iman commented that allows the reader to be aware of the significant redevelopment activity, general fund activity, capital project activity and to focus in on the funds, and evaluate the City of La Quinta's activity. At the end of the statement, on page 24 is a reconciliation of the net income and it has been reconciled to the Income Statement in the government wide financial statements on page 17. On page 24 the number at the top is $5.3 million and looking at the bottom of page 23, the last column on the right, third line from the bottom is the $5.3 million and it is net income on the accrual basis of accounting and reconciles that to net income on the accrual basis of accounting and $24 million, which can be located on page 17, which is the third line from the 5 Investment Advisory Board Minutes December 12, 2001 bottom. The Governmental Accounting Standards Board requires a reconciliation so that the reader can understand if interested, how the numbers change from the fund financial statements from the modified basis of accounting to the government wide Financial Statements which is on the accrual basis of accounting. The schedule on page 25 is the reporting for the proprietary fund for the City of the La Quinta, the equipment replacement fund. On page 26 is the Income Statement for the equipment replacement fund, page 27 is the Statement of Cash Flows for the equipment replacement fund, and on page 28 is the reporting for the fiduciary funds for the City, then the notes to the Financial Statements and some combining statements in the back of the Comprehensive Annual Financial Report. Mr. Al-Iman advised the Board that the schedules reviewed are the primary or basic Financial Statements of the City, structured so that there are two schedules in the front that are communicating a Balance Sheet and Income Statement on the government wide basis and some additional schedules that focus on the major funds of the City. Mr. AI-Iman also advised the Board that the Governmental Accounting Standards Board is meaning to provide the reader with accrual basis data just like a business would report and still give the traditional fund reporting on a working capital basis. Mr. AI-Iman again stated that Mr. Falconer did a great job on explaining the significant fluctuations and variations on the prior year in the MD&A. In response to Board Member Moulin, Mr. AI-Iman advised the Board that there is a developer loans receivable on the balance sheets associated with reimbursements and loans to developers, in a modified accrual basis of accounting, on page 18 and 19, in the item listed "loans receivable" in the asset section in the amount of $10 million. Under the liability section, listed is deferred revenue of $10 million dollars, a portion of the deferred revenue has been excluded. Mr. Al-Iman also advised the Board that on page 16, the deferred revenue has been eliminated from the accrual basis financial statements. With the accrual basis, we would want to recognize all revenues earned by the City, so deferred revenue is setup however, it is not certain if in fact it will be collected in future periods, so the receivable is offset with a liability called deferred revenue. In response to Board Member Moulin, Mr. AI-Iman also advised the Board that the entire $10 million of developer loans that are on the balance sheet are supported by a detailed list of individual loans, and each loan 31 7 Investment Advisory Board Minutes December 12, 2001 has been evaluated and identified in the amount of deferred revenue that should or should not be reported for each. Mr. AI-Iman also stated that any event in the future could change the collectability of any receivable and the determination of the initial amount is not a problem. Mr. AI-Iman advised the Board that there were not audit adjustments in the area of cash and investments. Mr. AI-Iman advised the board that cash investments were the single most focal point of their audits. It has been identified as an area of extreme importance to all users of the Financials Statements and is also the heart of financial reporting from an audit prospective as well, due to the legal issues associated with investments. In response to Board Member Moulin, Mr. AI-Iman advised the Board that the requirements of the Investment Policy were up to date, with the current status of the government code, which changes every year. Also verified that the policy contained the appropriate controls so that all investments are safe guarded. Mr. AI-Iman again advised the Board that the implementation of this government policy, two years ahead of schedule, was a remarkable accomplishment for the Finance Department here at the City of La Quinta. He also stated that with other cities that have also implemented this government policy, Conrad and Associates did all the work, where as the City of La Quinta's Finance Department put the policy in place. In response to Chairman Mahfoud, Mr. AI-Iman advised the Board that the some of the "recognized" revenues generated by the City of La Quinta are property tax dollars, sales tax dollars, transient occupancy tax, gas tax and developer fees, all the mentioned revenues are recognized in local governmental reporting. Mr. Falconer advised the Board that another example of recognized revenue was money owed by C.V.W.D., where a Contractor is hired to install water lines and the City manages the job, and then C.V.W.D. is than billed by the City of La Quinta. Under one method of accounting the revenue is recognized and under another method the City could not recognize the revenue because a physical invoice was not billed to CN.W.D. Mr. AI-Iman stated that reimbursement to C.V.W.D. was billed on a dollar for dollar basis, 7 13 Investment Advisory Board Minutes December 12, 2001 because the City is not a Contractor making a profit. Mr. AI-Iman advised the Board that revenue recognition for governmental accounting are much more straight forward for local government agencies vs. that in the private sector. Mr. Falconer advised the Board that the City of La Quinta is a contract City, and the City does not have enterprise funds, such as water or sewer and is not subject to revenue recognition issues such as with the recent Enron events. Mr. AI-Iman stated that GASB is trying to answer all questions that someone might have on local government financials. Board Member Osborne asked if the City set up deferred liability for maintenance replacement for capital improvements, such as roads and buildings? Mr. Falconer replied that the City had a pavement study done five years ago and the number recommended for maintaining the streets to the current level was approximately $1 million per year. Noted and Filed. B. Month End Cash Report — November, 2001 Board Member Osborne asked at what point would Mr. Falconer consider extending investments past the current two-year maximum maturity to get a better yield? Mr. Falconer stated that considering the current market, the City would not currently extend maturities past the two-year maximum. Noted and Filed C. Pooled Money Investment Board Report — September, 2001 Noted & Filed. VII BOARD MEMBER ITEMS None N. 1 '4 Investment Advisory Board Minutes VIII ADJOURNMENT December 12, 2001 MOTION - It was moved by Board Member Lewis/Olander to adjourn the meeting at 6:36 p.m. Motion carried unanimously. Sub rt t� ea by, Vianka Orrantia Secretary 66 �a Q c DEPARTMENT REPORT: I- aJ . 4 INCo�. ti OF T 9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager l DATE: January 15, 2002 RE: Department Report — Response(s) to Public Comments The following is the response to public comments made at the January 3, 2002 City Council meeting: 1. Mr. Don Rector, 46-450 Cameo Palms Drive, mentioned that nearby residents were concerned about traffic resulting from the development of the Point Happy Ranch. He proposed that the City use the ranch as a wildlife preserve. • The Mayor thanked Mr. Rector. No additional response was necessary. DEPARTMENT REPORT: 3' A FEBRUARY 5 FEBRUARY 8 FEBRUARY 19 FEBRUARY 27 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING VILLAGE FAIRE EVENT CITY COUNCIL MEETING SPECIAL CITY COUNCIL MEETING (General Plan Hearing) MARCH 5 CITY COUNCIL MEETING MARCH 8 VILLAGE FAIRE EVENT MARCH 19 CITY COUNCIL MEETING APRIL 2 CITY COUNCIL MEETING APRIL 5 VILLAGE FAIRE EVENT APRIL 16 CITY COUNCIL MEETING MAY 7 MAY 21 CITY COUNCIL MEETING CITY COUNCIL MEETING January 2002 Monthly Planner �'x M 1 2 3 4 5 � Lx December 01 10:00 AM ALRC 12:00 PM Mayors Lunch S M T W T F S �•• 2:00 PM City 2 3 4 5 6 7 8 New Years Day Council Meeting 9 10 11 12 13 14 15 (City Hall 16 17 18 19 20 21 22 CLOSED) 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Mosquito Abate. Pena Envi-Sniff -Perkins 5:30 PM Invest- 7:00 PM Cultural 7:00 PM Planning ment Advisory Arts Commission Commission Board Meeting 13 14 15 16 17 18 19 10:00 AM Public 9:00 AM CVB- Safety-Perkins Henderson 12:00 PM Transp. 2:00 PM City -Perkins Council Meeting 6:00 PM League of Cities-Riv.Div. 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 Martin 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Luther Commission Human/Comm- Henderson King Holi- Meeting Adolph day (City 4:00 PM DRRA Hall CLOSED) Airp-Henderson 27 28 29 30 31 b 6:00 PM CVAG- 3:30 PM Historic,`' ., Exec Com-Pena Preservation February 02 Commission S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ra� h ,w. Printed by Calendar Creator Plus on 1/10/2002 17 February 2002 Monthly Planner January March kw� S M T W T F S S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 17 18 19 20 21 22 23 20 21 22 23 24 25 26 �24 25 26 27 28 29 30 fi„,Y` 27 28 29 30 31 31 k ky5 �h S^; tt'f 1 5 $ 3 4. 5 6 7 8 9 2:00 PM City 10:00 AM ALRC Council Meeting 10 11 12 13 14 15 16 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins 5:30 PM Invest- 7:00 PM Cultural -Perkins 7:00 PM Planning ment Advisory Arts Commission 6:00 PM League of Cities-Riv.Div. Commission Meeting Board 7:00 PM Commu- nity Services Commission Valentines Day 17 18 19 20 21 22 23 President's Day (City 9:00 AM CVB- Henderson 3:30 PM Historic Preservation Hall 2:00 PM City Commission CLOSED) Council Meeting 24 25 26 27 28 f 6:00 PM CVAG- Exec Com-Pena 7:00 PM Planning Commission 12:00 PM CVAG Human/Comm- 9:00 AM LAFCO Henderson"^ Meeting Adolph _ 'd 4:00 PM DRRA Airp-Henderson. 7:00 PM Special City Council Meeting (General Plan)rx s; 7 �N Printed by Calendar Creator Plus on 1/10/2002 1 r � March 2002 Monthly Planner Saturday x4ON t . KRA* �r.� 2 7$� j 3 4 5 6 7 8 9 2:00 PM City 10:00 AM ALRC 12:00 PM Mayors Council Meeting Lunch 10 11 12 13 14 15 16 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins 5:30 PM Invest- 7:00 PM Cultural -Perkins 7:00 PM Planning ment Advisory Arts Commission 6:00 PM League Commission Board of Cities-Riv.Div. Meeting 7:00 PM Commu- nity Services Commission 17 18 19 20 21 22 23 ia 9:00 AM CVB- Henderson as 3:30 PM Historic Preservation 2:00 PM City First Day of Commission St. Patrick's Council Meeting Spring Day 24 25 26 27 28 29 30 6:00 PM CVAG- 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Exec Com-Pena Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson 31" Easter yh`; fF°• ' Februa April X. Wµ q r} X ri5° dfi #r,lE� S M T W icy F S S M 1 T W T 2 3 4 S 2i PH l Ffl 5 6, y. p p 2Y4I M�3::1"` 3 4 5 6 7 8 9 7 8 9 4 I.R:sa1 10 11 12 13 14 10 11 15 16 na",rw, 14 15 16 17 18 12 13i'� 19 20 17 18 19 20 21 22 23' E � � � .a�. 21 22 23 24 25 26 27 �zti,�s � N` 24 25 26 27 28 28 29 30 s� k "A r n Printed by Calendar Creator Plus on 1/10/2002 a'��•c DEPARTMENT REPORT: 14- 4 I4CONPOMMIm 44 G� OF T19 TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety�'A/ DATE: January 15, 2002 RE: Monthly Department Report - December 2001 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of December. The reports depict the following highlights: • Year to date building permit valuation is $221,384,241.15 which represents an issuance of 3,541 building permits through December; • 2,756 animal control cases have been handled through December; • 2,569 code compliance cases have been initiated through December; • 20 new licenses were issued to La Quinta based businesses in December; • $1,340.00 - garage sale permit income in December; • $1,202.50 - Senior Center income in December: New Life Community Church $ 440.00 Point Happy Neighborhood Meeting 137.50 Wedding Reception 625.00 $1,202.50 181 o o U.) 0 o O o O o O o 0 o O o o 0 0 o o r- I� o o o o O O o 0 o O t- ao fA w 00 O 69 O O 69i O 69 O 69 O N) o 69 O ER O 64 O 64 N N O 69 64 69 64 69 Re Q C7 l(7 O U Vk J m D 1- 00 O O O o O O O 0 O 0 O 0 O 0 O 0 O O 0 O ti O o 0 0 O 0 O 0 O o o0 uo Z = �- N 00 O 69 O 69 O 69 O 69 O 6R O 69 O 69 O 69 O 64 O 64 N N O 64 O 64 O 9 6 O 69 OW; 69 O 64 ` V O O O V - (`) N U) (D O (0 O O O r--In V O O C7 0) N I- CY U) I- N O 00 0 C7 0)N N O O 69 0 1- U) 00 ('M N (V ti 00 N O � (D (D I-� 00 0) CM O C7 M U) N O C7 On O ❑ N Ii' 00 N U) C7 N O In M (3) ('7 (D I- fl- U) 0) C7 0) V� Nt (3 U') (V 69 I� 69 (D 64 O 69 C7 N C7 e- .- 64 Ni 00 r- r- I- N (D le WN 64 N69 64 69 64 69 64 69 N w ~ I� 0 O O 0 O V CM O O O O O U) O U7 O (V O o O N �- U) � O O U) (O C7 U) M V co N w = C7 O 64 O 64 N o0 O 64 00 CM .- N - (() I- (N 6 IRT 6 0) C7 6 0) O 64 6 00 N 00 N N a 114 N U) 64 64 d C7 64 U7 00 N 69 e- U) 0 to Z p C P- U7 64 (7 1- 64 1 64 N 64 64 N 69 op O O I� O N d1 O ti 0 O O O o O 0 O LO � O O O O O 00 O O V O O O 0 U7 0) ti M U H Il- N U7 I LO C4 O 00 qT r- O C7 O O 00 0) 00 UA N C7 e- (n (D (O (D t0 N H ❑ O N C7 P- N CM O I- O N 0 19T I` N - N (D Re Z i IT � O (D 00 I- v 0) v .- N O N O O) U) N () o NT 00 (D (D U) V C) C7 N U) O lq (h n N C J 000 64 64 64 ('7 69 O 64 00 69 (D 64 LO 69 I- C ) 69 (n 64 O U7 Q �� W O z 64 J 0 a w U 0 0 0 V �- I- C4 00 C4 O O O O O O s- CO O O O a0 O a0 O (D O 00 O if ) O O O 0 W) } H (� Z W ❑ j (4 (D j o 64 1 Lb 0) V' 0)0) (D (D (D M LO 00 O 0) O 0 O 0) V Il- Lo (D r- IT M qq U Q Z❑ N V U7 O ti I` 0) 0 0 ti O ti 0) I- ti N J p O N � 0 00 CO �� 0) r- �� (D r-� It N le 000 >- U7 r- C7 69 (h 64 IT O 69 (D 64 N 00 Il- O M m ?IleL T- 64 V N 64 N 64 64 e- N D 64 69 N Z p O r- O O O O O O O O O O O O O o O V O O O 0 O U) O (D O O O LQ O O O 0o O O� U = (yj 0 O (04 O 64 N O 64 O O o O 00 O N T- O O 0 0 Il- C) (t) I- O 69 (D 0 O O V M co Cl) O (M O 00 (D C7 O LO qT O (N U') M N Zp OD O 00 I- (7 - 1 69 O r-- U) C7 V C7 �T I- (D � 69 O) 00 N N L I- M � 00 LO 64 69 64 (D 64 64 H-? 64 64 64 69. j U) CD 00 I- N (D 0) (D 00 (D � O � 00 0 C7 m M O (D N 00 00 N I- (` ('M N CO W T- � M ❑ J w 't 0 O M U) (D 0) ('7 r- v ti IT N O N 0) r- 00 M O 0)<t � 0) _ ❑ r- N N ti F_ Z L M Ww J V Z w O N U 0 w 0 V w N Z V o O U') O �- r- O I` f1 Z Qj� � Q O `M N p 0 Q w IY 0 Q w -� Q Z O J J Z O w U Q J J Q Q zz a zaLL O w? wZZ 0 Q U) O wL ) QUW LLIz wwLL w O D O w O w U L Q Z O QpJ ()om U w -1 a 0 0 Q a D n U w ofn w H -18 0 0 ANIMAL CONTROL REPORT FOR: December, 2001 Steve Alexander, Moises Rodarte, and Jackie Misuraca ANIMAL PICKUPS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DEC DATE 01 DATE 00 HANDLED DEC DATE 01 DATE 00 Dogs Alive 28 435 500 Bite Reports 3 29 21 Dead 2 58 95 Animal Trap OTI 5 41 1 Set Ups 4 73 86 Cats Alive 10 201 171 Cruelty to Dead 4 63 83 Animals 0 9 11 OTI 1 4 0 Other Animals Alive 1 95 76 Vicious Animal Dead 3 78 99 Restraining 0 1 1 TOTAL ANIMALS Special Hour Patrols 0 85 147 Alive 39 731 747 Dead 9 199 277 OTI 6 45 1 TOTAL ANIMALS REMOVED 54 975 1.025 Zoning Violations 0 14 Lost & Found 32 369 Animal Rescue 1 10 Outside Agency 0 0 City Reclaims 10 124 Other 0 133 TOTALS 50 847 VIOLATIONS- No Owner Warnings Citations Dogs at Large 11 0 24 Noise Disturbance 0 0 0 Defecation removal 0 0 1 License Violation 0 0 29 Other 0 0 Monthly Total 11 0 54 YEAR TO DATE 279 26 629 TOTAL MONTHLY INCIDENTS HANDLED: Dec. 01- 169 / Dec. 00 - 238 311 356 27 15 102 160 932 YEAR TO DATE INCIDENTS HANDLED: Dec. 01 - 1756 / Dec. 00 - 2748 t� v CODE COMPLIANCE REPORT FOR: Dec. 2001 Dec. 01 YEAR TO DATE 01 YEAR TO DATE 00 ABATEMENTS: Nuisance Abatements Started 140 1254 829 Weed Abatements Started 8 128 196 Vehicle Abatements Started 77 1179 1253 Dwelling Abatements Started 0 8 64 TOTAL STARTED 225 2569 2342 TOTAL COMPLETED 184 2359 2695 Home Occupation Inspections 9 98 142 Business License Inspections 0 13 196 Garage sale permits Issued 134 1580 1640 r- r- T- r- T- r- T- T- T- T- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 +y-� N N N N N N N N N N N N N N N N N N N N 4� �_ t— ti �_ ti _O O _M c�0' r- O O ti 1- _M M yli;�C-11aaaa2�illZ�i;�Z-'�c� i;�Niiiiiii�i�Z� CO W_ CO C CO Cl) w aWaQ. 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EO�J< D<Ucn�w�OmwDw< R0 Q I— —z— ap 0 a>- cnp0 U cnc_n c E y��ww Q=QE- }wzwQ�O�~a •3 CD v Z w m 0 z ZZLacngcnZ: LLI 0 J p m10 w Q N W p J> O Q W 2 U Q p J p m J o aQQmmUppwwC�=-,�g�zw�ncnE-- N r` M N O 0 et M w O In 0 M O O N "t O C :5 C � LO CO 00 N 00 LC) ti c0 I r- rl- co 1� I-_ � co cp 00 C co co co co c0 cocD co co cfl c0 c0 cfl c0 co cfl cD CD c0 U m 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 005 a��'�'"`�•c DEPARTMENT REPORT: 5--A Nco maem L4� Y� OF T 9 TO: FROM: DATE: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR JANUARY 15, 2002 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF DECEMBER 2001 Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of December. ISO PAMonthly Department Report.wpd 1 H Z w H Q a w G Z w 2 CL W W Z D C� C U z O P V Q Z O H a U W in U fl. 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O +% c. M M \ M 00 c0 E G O O d C� N y N N ` c0 00 e- O a 0OR p O o 0 0 000 � c 0 +� O OR c 'n ^. O o Un O o o' 0 0 0 0 0 E M O O a co o O J Y M L O l"� � % H C O N O V O x o °' >, c c i� 5 a Q m O c0 L 0 a v .�, � c CD •r a c C CL = O cc a � o> M O L O > +-' O CD m CO Or. C7 Q W C7 W Z c O t cc a p O V Y aci aci J V o U O ci c N v c cn v >. t c y o a o a c H 1� _ 2 O a C) G �a��`�•c DEPARTMENT REPORT: 5- $ 0 44 NCO %RATM OF r9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ,N. FROM: JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: JANUARY 15, 2002 SUBJECT: CONSIDERATION OF NEW TENTATIVE DATES FOR THE PLANNING COMMISSION PUBLIC HEARING AND THE CITY COUNCIL PUBLIC HEARING ON THE GENERAL PLAN Staff is requesting the City Council set new dates for Public Hearings on the General Plan, Master Environmental Assessment, and Environmental Impact Report. The following schedule is suggested which allows the consultant and staff adequate time to make the requested changes to the General Plan document, and to prepare staff reports. Planning Commission Recommendation to City Council February 20, 2002 (7:00 PM) City Council Adopt General Plan and Certify the EIR March 13, 2001 (7:00 PM) 19 �� a'•c DEPARTMENT REPORT: �O"'A 0, 0, O� p� • � II/ NCO RA 5 s4 OF T9 TO: HONORABLE MAYOR AND MEMBERS OF THE CIACNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIREC DATE: JANUARY 18, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF DECEMBER 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF FEBRUARY 2002: Feb 1 *Free I.I.D., Energy Assistance Feb 1 Village Fair in La Quinta, "Mardi Gras" Theme Feb 3 Simon Wiesenthal Museum of Tolerance Feb 5 *Free AARP Tax Assistance Feb 5 *Safe Aging Seminar Feb 6 *Monthly Putting Contest Feb 9 Neighborhood Pet Show, Fritz Burns Park Feb 9 Tennis Workshop, Fritz Burns Park Feb 11 *Tennis Koffee Klatch Feb 11 Teen Snow Boarding & Skiing Excursion to Snow Summit Feb 11 Itty Biddy Sports, La Quinta High School Feb 12 *CPR Class Feb 12 *Free Health Screenings Feb 12 Tumble Tot Gymnastics, Senior Center Feb 13 Mini Bytes Computer for Kids, Senior Center Feb 14 *Valentine Luncheon Feb 14 Adobe Photoshop Elements, Senior Center Computer Lab Feb 15 *Free HI -CAP Counseling Feb 19 *Free Hearing Consultations Feb 19 Jazzercize Classes, La Quinta High School Feb 20 Basic Travel Japanese, Senior Center Feb 21 *Cooking Classes Begin Feb 21 *Free Medicare and Insurance Counseling Feb 23 South of the Border Shopping to Algodones Feb 25 Beginning Computers, Senior Center Computer Lab Feb 25 Tennis Lessons for Beginners, Fritz Burns Park Feb 26 *AARP Mature Driving Course Feb 26 Tappercize Level I and Level II, Senior Center Feb 27 Mastering Microsoft Excel, Senior Center Computer Lab *Daytime Senior Center class or activity 193 T 0 4hf 4 �Qur�.1w Community Services Department Attendance Report for the Month of November 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 67 49 18 11 5 Special Events 3266 2598 668 4 3 Adult Sports 80 419 -280 7 9 Senior Center 1465 1275 190 91 88 Total 4878 4341 596 113 105 Senior Services Senior Center 394 445 -51 12 10 Total 394 445 -51 12 10 Sports Complex Use La Quinta AYSO 1,450 1350 100 12 5 LQ & PD Football 200 200 0 8 2 Total 1,650 1550 100 20 7 Total Programs 6,9221 6,3361 6451 145 122 Volunteer Hours Senior Center 754 753 1 Meals on Wheels 24 55 -30 Total Volunteer Hours 778 808 -29 Monthly Revenue Senior Center $ 4,411.00 $ 3,786.50 $ 624.50 Community Services $ 575.00 $ 737.00 $ (162) Total Revenue $ 4,986.00 $ 4,523.50 $ 462.50 Revenue Year to Date Senior Center $ 35,235.00 $ 24,704.00 $ 10,531.00 Community Services $ 27,046.00 $ 22,245.00 $ 4,801.00 Total Revenue to Date $ 62,281.00 $ 46,949.00 $ 15,332.00 1911 Community Services Program Report for December 2001 2001 2001 - 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Computers 7 7 10 20 -13 1 2 Intermediate Computers 6 6 10 20 -14 1 2 Karate for Kids 5 10 0 0 10 2 0 Taekwondo 4 8 0 0 8 2 0 Ta percize 6 12 0 0 12 2 0 Latin Ballroom Dance 6 6 9 9 -3 1 1 Italian for Travelers 9 18 0 0 18 2 0 Totals 43 67 29 49 18 11 1 5 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Mexico Shopping Trip 93 93 0 0 93 1 0 Annual Treelighting 3,000 3,000 2,500 2,500 500 1 1 Breakfast with Santa 154 154 85 85 69 1 1 South Coast Plaza 19 19 13 13 6 1 1 Totals 3,266 3,266 2,598 2,598 668 4 3 2001 2001 2000 2000 2001 2000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T N/A N/A 59 59 N/A 6 6 Adult Soccer League 801 801 1201 360 -2801 11 80 80 179 419 -280 7 1,33Totals Recreation Totals 3389 34131 28031 30661 4061 221 17 N/A = Not Available Page 2 J ..1 A3 Senior Center Attendance 2001 2001 2000 2000 Registered Participants_ Totala artici ation istered artici ants Total anticipation Variance Meetings 2001 2000 Senior Activities ACBL Bridge 147 147 136 136 11 3 4 Bridge, Duplicate/Social 421 421 407 407 14 10 11 Ice Cream Social 16 16 21 21 -5 3 4 Monthly Birthday Party 36 36 22 22 14 1 1 Monthly Luncheon 113 113 112 112 1 1 1 Movie Time 73 73 49 49 24 8 7 Putting Contest 12 12 5 5 7 2 1 Tennis Social 9 9 20 20 -11 1 1 Senior Activity Total 827 827 772 772 55 29 30 Senior Leisure Courses Ballroom Dance 18 29 12 26 3 4 7 Ceramics 10 21 9 16 5 3 3 Computer 10 28 10 10 18 7 2 Cookie Decorating 3 3 7 5 -2 1 1 Dog Training Class 4 8 13 16 -8 2 2 Exercise 53 336 47 299 37 11 12 Music Magic 7 12 0 0 12 2 0 Watercolor 4 9 0 0 9 3 :1 0 Senior Leisure Courses Total 109 446 98 372 74 33 27 Senior Leisure Classes Arts and Crafts 11 11 5 5 6 3 1 Bridge Lessons 26 26 4 4 22 1 1 Computer Tutor 6 6 14 14 -8 6 10 Creative Writing 11 11 8 8 3 4 2 Golden Tones 61 61 18 18 43 3 2 Painting 5 5 5 5 0 1 1 Quilting 12 12 7 7 5 1 1 Rug Hooking 4 4 0 0 4 21 0 Tai Chi 11 11 14 14 -3 21 4 Tap Dance 14 14 22 22 -8 2 4 Woodcarving 31 31 34 34 -3 4 5 Senior Leisure Classes Total 192 192 131 131 61 29 31 TOTAL SENIOR PROGRAMS 1128 1465 1001 1275 190 91 88 Senior Services Ambassadors 67 67 50 50 17 n/a n/a FIND Food Distribution 282 282 342 342 -60 4 5 Health Screenings 13 13 27 27 -14 1 1 Hearing Consultation 2 2 0 0 2 1 0 I. I. D. Energy Assistance 8 8 5 5 3 n/a n/a Legal Consultation 10 10 14 14 -4 11 1 Medicare/Hi Cap Consultation 10 10 4 4 6 4 1 Share Meetings/Sign-up 2 2 3 3 -1 1 2 TOTAL SENIOR SERVICES 394 394 445 445 -51 12 10 SENIOR CENTER TOTAL 1 1522 1859 1446 1720 139 103 98 F'age 3 I90 �04 • MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Roy F. Stephenson, P.E., Interim Public Works Director/City Enginee DATE: January 15, 2002 RE: Public Works/Engineering Department Report for the Month of December 2002 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status. oy F. S eph n on, P. 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Z Cl) O ti r W O 0 N O 0 N O 0 N O 0 p 0 p 0 O 0 N O 0 N O 0 N O 0 .� a N � N N N N N W 3 20 008 M o \ \ \ /o ui to � ■ ? u w / « G § @ g ) § 2 § w Cl) § § Cl) § 0 § \ « LU E ' g }� §k _ U.x . mz �° §0 5�u 2/K § 2�` kz w e =� ®-� �a & 9j fk\ w u zU) g°i =°u § §CL §L2 w www § k§§§ OH /� �z aw . 2i w w n. . =z az . . k� 0< . o q § ce S ° Iƒ§ �$ §]\ z< n § k�/ \\( k\/ mil Co <z®� ko ¥ z z<\ <F- xo< 2 §«B 6g± jEu > < L)(n\ Z-i z 66< < 3 o U / CL § $G k04 ) E $OD $G . .' 2R \\ <�� /(0 z� U) z E/] §§< Em§ } JCL/ <0\Ir c O}/ \2 j§-j 04co ZE � § } \�\ §§ R� \�« , �a $a / \� q w / k k S § ± z ) , Q \ \ \ k � e § "a \ \ \ - �r 40 ' ' 009 C/P STA TUS UPDA TE Granite Construction is continuing the completion of "punch list" items on Jefferson Street. City staff and representatives of CVWD have finalized the Reimbursement Agreement for CVWD to complete the L-3 pump station relocation. CVWD will be the lead on the project with payments made by CVAG. There will be no cost to the City of La Quinta for this work. The relocation of the L-3 pump station is required to allow the ultimate widening of Jefferson Street north of Avenue 49 and directly south of Avenue 48. The City of Indio has dedicated land adjacent to the L-3 pump station to the Bureau of Reclamation for the relocation of the pump station; has removed CVWD from their condemnation action; and will enter into a Joint Use Agreement with CVWD prior to CVWD allowing the temporary relocation of the irrigation facilities. Without the temporary relocation, the ultimate improvements to Jefferson Street south of Avenue 48 and north of Avenue 49 cannot be completed. City staff will continue working with representatives of Indio and CVWD to resolve this issue. City staff and the City's Construction Manager, Vali Cooper, are working with representatives of Granite Construction on issues regarding time extensions/delays and project close-out. City staff is working with Granite Construction Company to finalize construction punch list items and close-out the project. The Contractor is behind schedule and has not provided a completion date at this time. The City's Construction Manager and City Staff are evaluating the project specifications, delays, and "As -Built" schedule to determine legitimate time extension and the extent of the liquidated damages that will be assessed to the contractor. City staff is working with Granite Construction Company to finalize construction punch list items and close-out the project. The Contractor is behind schedule and has not provided a completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and "As -Built" schedule to T:\PWDEPT\CIPDIV\CIP Updates\2002\January.wpd 01 x:r determine legitimate time extension and the extent of the liquidated damages that will be assessed to the contractor. City staff is working with Granite Construction Company to finalize construction punch list items and close-out the project. The Contractor is behind schedule and has not provided a completion date at this time. The City's Construction Manager and City staff are evaluating the project specifications, delays, and "As -Built" schedule to determine legitimate time extension and the extent of the liquidated damages that will be assessed to the contractor. The City Council awarded a contract for construction of the Phase I improvements to Terra -Cal Construction, Inc., of Baldwin Park, California on November 20, 2001. Construction work activities are underway. The Phase I improvements are scheduled to be complete on or before June 30, 2002. A construction contract was awarded to Contreras Construction Company of Coachella. Construction operations commenced on November 26, 2001. The project is currently on time and within budget. This project was included in the scope of work awarded by City Council on October 16, 2001 to Contreras Construction Company as a part of Project 2000-4 Citywide Street and Sidewalk Improvements. The project is currently on time and within budget. The City Council awarded the contract to DBX, Inc. on June 19, 2001 with construction having commenced October 2001. Construction is now substantially complete. The formal turn on is scheduled to be conducted on January 17, 2002. T:\PWDEPT\CIPDIV\CIP Updates\2002\January.wpd 2 to 7 Harris & Associates has advised staff that final plans will be submitted to the City on or before January 18, 2002. The project should be ready to advertise for bids in late January or early February 2002. During the April 17, 2001, City Council meeting, the City Council awarded the design of this project to Harris and Associates. The project will rehabilitate the existing pavement on Washington Street from 1700 feet north of Avenue 50 to Simon Drive, and on Eisenhower Drive from Washington Street to Coachella Drive. The construction plans and specifications are 100% complete. Given the extensive impact this project will have on traffic, staff has adjusted the project schedule so construction will start in April 2002. The City Council awarded a design/build contract to Ray Lopez Associates during the May 1, 2001 City Council meeting. This project combines design and construction of parks in three separate areas of the City. 1.) A new 10,000 sf. Cove park at the northwest corner of Avenida Velasco and Calle Temecula, 2.) Modifications and expansion of the existing Eisenhower mini -park located at the northeast corner of Eisenhower Drive and Calle Colima, 3.) A new park behind the sound wall on the east side of Washington Street south of Sagebrush Avenue to be known as Desert Club Manor Park. The consultant has indicated in the preliminary schedule that the parks will be completed by early Spring 2002. The City Council approved a contract with Peter Urbon on October 3, 2000. It was anticipated that Mr. Urbon would provide the obelisks to the City for installation by November 2001. Mr. Urbon contacted City staff and explained that due to health reasons, he has fallen behind schedule in completing the obelisks. The artist is now proceeding with the construction of the obelisks. The Coachella Valley Association of Governments (CVAG) has assigned "lead agency" of the Phase II Jefferson Street Improvements to the County of Riverside. City staff is working with CVAG to amend the City/CVAG Reimbursement Agreement to reflect the change of "lead agency" status and to finalize the City of La Quinta funding contributions. T:\PWDEPT\CIPDIV\CIP Updates\2002\January.wpd 2 OL The design plans are being completed by David Evans and Associates (DEA) and are 98 % complete. City Council has approved the landscaping for the roundabout and the landscaping pallet for the median. City Council also approved removing the landscaping in front of the Citrus and replacing it with the City pallet as part of this project. City staff is discussing a draft MOU with City of Indio Public Works staff outlining shared costs for construction and maintenance of the shared median islands, but has not received comments to date. It is anticipated that the plans, specifications, and engineer's estimate will be brought forward to the City Council for approval and authorization to bid after the completion of the Jefferson Street Project. CVWD has approved the irrigation plans. Staff recently directed the design consultant to proceed with work associated to Contract Change Order (CCO) No. 4. CCO No. 4 will allow the design consultant to reflect the median island re -configuration on Jefferson Street at Corsica Gate and north of Avenue 50 on the planting, irrigation, and electrical plans. The design consultant has been directed to recalculate the quantities for the bid schedule; recalculate irrigation flows; modify the project specifications and modify the detailed cost estimates by median island and by municipal jurisdiction for the entire Jefferson Street Corridor from Highway 1 1 1 to Avenue 54. Separating the estimated costs will allow the project to be bid in a manner that will clearly identify those improvements located completely within the City of Indio or within median islands shared by both Cities. The bid schedule will be prepared with additive alternate bid items by median and by municipal jurisdiction. This project is identified in the City's CIP for Fiscal Year 2000/2001. An amount of $167,655 has been appropriated under RDA Project Area ##1 for these improvements. This project includes the restoration of the lighting system for the southern four courts, installation of dasher boards for roller hockey, and the potential conversion of one court to a basketball court. Electrical plans have been completed and specifications are being developed for the lighting system restoration. It is anticipated that the plans and specifications will be presented to the City Council for approval and authorization to bid in February 2002. City staff is developing an RFP for design services for the potential court conversion and the installation of dasher boards. TAPWDEPT\CIPDIV\CIP Updates\2002\January.wpd 2 V - On December 18, 2001 City Council approved the design concept for the La Quinta Park. The plans, specifications & estimates (PS&E) should be available for City Council review in Spring 2002. The City Council approved the design concept for the proposed museum expansion project on December 18, 2001 . Staff is currently working with the project architect to begin the preparation of the plans, specifications and estimates (PS&E). The design of this project was awarded to M.W. Steele Group on November 6, 2001. Design is currently underway and should be complete in April 2003. Staff will present the project design alternatives to the City Council in March 2002. This project is being designed in-house by Nickerson & Associates, Inc. The project plans and special provisions are complete. The proposed improvements are being funded with Federal STP Funding. The City boiler plate bid documents are currently being modified to include the Federal provisions. It is anticipated that the PS&E will be submitted to the City Council for approval in February 2002. This project has been placed on hold pending FHWA updated CMAQ eligibility criteria. The Coachella Valley Association of Governments (CVAG) has requested its member jurisdictions re -submit their desired PM-10 improvements for CMAQ funding. The City of La Quinta has not identified or submitted a new project, but is continuing to review alternate locations and field conditions for potential substitute projects once the revised eligibility criteria has been determined. This project has been placed on hold pending FHWA updated CMAQ eligibility criteria. The Coachella Valley Association of Governments (CVAG) has requested its member jurisdictions re -submit their desired PM-10 improvements for CMAQ funding. The City of La Quinta has not identified or submitted a new project, but is continuing to review alternate locations and field conditions for potential substitute projects once the revised eligibility criteria have been determined. T:\PWDEPT\CIPDIV\CIP Updates\2002\January.wpd This project is currently under design. Warner Engineering has submitted 80% plans for review by the City of La Quinta and Caltrans. The City has issued comments. As of January 8, 2002 no comments have been received by Caltrans. This project includes a new signal at Avenue 52/Avenida Bermudas and the installation (retrofit) of emergency vehicle preemption devices at six intersections. Staff is preparing a Professional Services Agreement (PSA) for design services with Wildan and will submit the PSA for City Council consideration on February 5, 2002. This project is being designed "in-house" by Nickerson & Associates, Inc. The project plans are approximately 85 % complete. Traffic signal modifications are being considered at Calle Tampico and Washington Street. This project will complete the widening of Highway 1 1 1 within the City's corporate boundaries. The City Council approved the issuance of an RFP to obtain design services. The RFP has not been issued as of this date. The project is 100% funded with Measure "A" funds. Staff is currently working with the Riverside County Transportation Commission (RCTC) to obtain the necessary Reimbursement Agreement for the use of Measure "A" funds. Staff has been advised that Measure "A" funding may not be available until Fiscal Year 2004/2005. However, RCTC has encouraged the City to proceed as quickly as possible. 21.E T:\PWDEPT\CIPDIV\CIP Updates\2002\January.wpd V '• 015 POLICE REPORT Inside this issue: December Significant Activity Report November Crime Statistics Summary Explorer Program Report for December School Resource Officer Reports for December Motor Officer Statistics Report for December Target Team Report for December Special points of interest from the Crime Statistic Summary: • Burglary and vehicle theft continue to be the primary crime problems with increased rates of occurrence. Felony sex crimes, including rape, continue to show a reduced in rate of occurrence from Year 2000 rates. The number of injury and fatal traffic collisions has remained constant with the Year 2000 rate. • Misdemeanor sex crimes for YTD 2001 have shown a slight increase over the Year 2000 rate. Nov. zoos —Dec. 2001 DEPARTMENT REPORT NO.Q WELCOME CHIEF OF POLICE JOHN HORTON The City of La Quinta will begin the Year 2002 with a new Chief of Police, Captain John Horton. Captain Horton will be replacing Captain Singerton, who recently retired. During his 27-year career, Captain Horton has worked numerous assign- ments throughout the Sheriffs Department. He started his career in 1975 and worked as a Deputy, Investigator, and Sergeant in both Patrol and Investiga- tions. Captain Horton worked several special assignments including Narcotics, Intelligence, Special Enforce- ment teams, Emergency Ser- vices Teams (SWAT), and the Disaster Response Team. Captain Horton's previous assignment for the past five years was at the Lake Elsinore Station. As the Administrative Lieutenant, he managed the administrative sections of the Station and was responsible for implementing the Community Oriented Policing program. He also managed the law enforcement contract services for the contract city of Lake Elsinore. His extensive education includes a Bachelor's Degree in Business Administration and a Master's Degree in Behavioral Science. As a licensed pilot, he enjoys flying in his off -duty time. Captain Horton and his wife, Kristen, will be relocating from Riverside to the Coachella Valley. His son, Jason, is a Deputy Sheriff with the Sheriffs Department and is currently assigned to the Jurupa Valley Station in Riverside. GOOD LUCK CAPTAIN SINGERTON After 28 years of law enforce- ment service, Captain Darla Singerton has retired. Her retirement became effective in January of 2002. She started her career with the Sheriffs Department in 1974. She worked Patrol until she left in 1978 to work at the Riverside County Marshall's Office. While at the Marshall's Office, she worked a variety of assignments, rising to the rank of Captain. Captain Singerton returned to the Sheriffs Department in 1990 when the Marshall's Office and Sheriffs Depart- ment were merged. As a Sheriff's Captain, she commanded the Court Services Division, Sheriffs Academy, and the Indio Jail. In 1998, she assumed command of the Indio Station and became the Chief of Police for the contract City of La Quinta. Captain Singerton later coordinated the Sheriffs Department assumption of law enforcement services for the City of Coachella and became that City's Chief of Police. Captain Singerton plans on traveling and helping her husband, Ron, with their art and sculpture business. Good Luck Captain Singerton! COACHELL.A VALLEY NARCOl1CS TASK FORCE November 2001-La Quinta Conderned StatlatiCS November YTQ Arrests 0 15 Searches 0 18 Seizures Og 245g Value 0 $171,347 Weapons 0 8 City of La Quinta La Quinta Police Department Captain Darla Singerton, Commanding December 2001 Highlights (Numbers in parenthesis denotes number of calls for service that day) Saturday, 12-01-01 (41): Brent Lewis Standley, 6/28/79 of LaQuinta, was arrested after a short foot pursuit. He had been driving a brn Buick (1 EVS748,) possibly the 459 Veh from last week in North La Quinta. The car contained numerous items of probable stolen property. A stolen credit card was identified from a DHS burglary. Standley was on Parole for burglary at the time of his arrest. A stolen vehicle out of DHS area was also recovered. Dep. A Smith Wihelmus Ambraum, 7/9/59 of La Quinta, was arrested for Public Intoxication after he was contacted in front of his residence. He was looking for his wife who had fled after and argument. Dep. Nagels. Cynthia Salmon, 46yrs of 1000 Palms, arrested for Commercial Burglary at Wal-Mart after she was discovered concealing items within the lining of her jacket. Dep. Nagels. Sunday,12-02-01 (33): Steve Stovall, 36yrs of La Quinta, was arrested for DUI after a collision at WA X Ave 52. Stovall's was not at fault in the collision but was found to be DUI during the investigation. Monday, 12-03-01 (101: Appliances being stolen from homes under construction. 13yr old female sent for mental evaluation after taking 88 Prozac in a suicide attempt. Dep: Perez Tuesday, 12-04-01 (43): Tony Delagarza, 45, from La Quinta arrested with 50 gms. methamphetamine. Investigation continuing. Wednesday,l2-05-01 (51): Barbara Cataudella, 57, La Quinta, arrested for burglary. Brandy Ramirez, 21, La Quinta, arrested for puss. of a designated controlled substance. Thursday, 12-06-01 (43): Juan Hernandez, 46, Indio, taken to mental health per mental illness. (Threatened to kill his ex and himself) Attempt suicide, Marci Qraner, 42, transported to JpK after attempting to cur her wrist with a razor. 17 yr. old, male threatened with a shotgun by unknown hispanic driving a dark colored pick up on Ave. Ramirez unknown cross street, lower part of the cove. 213 City of La Quinta Significant Activity Report page 2 Friday. l 2-07-01 : Scott Gann, 18, LA Quinta, arrested for DUI. Rey Alvarez, 45, La Quinta arrested for DUI. Saturday. 12-08-01(46): Jose Zendejas, 6/20/74 of La Quinta, arrested at his Velasco residence for Drug Paraphernalia and Parole Violation. Dep. Thomas Michael McDaniel, 41yrs of Indio, arrested for DUI. Also had a warrant for same. Dep. Lee. Lynn Flaherty, 46yrs of La Quinta, arrested after a DUI collision in the parking lot of Falls Restaurant. Dep. Lee. Erick Rowland, 4/26/57 of Palm Desert, arrested to DUI after a stop at Simon Dr. X 111. Dep. Estrada. Adrian Serrano, 23yrs, and Leon Fouts, 21yrs both of Indio, arrested for multiple vehicle and garage burglaries in the north La Quinta area. They were located in a Dakota P/U that was reported stolen out of Bermuda Dunes in the early morning hours, this date. Dep. Nagel s, Contreras, Wedertz, Sgt. Friedli. Sunday. 12-08-01(41): Raul Mejia Perez, 12/31/70 of La Quinta, arrested for Possession of Meth during a stop at Adams X 111. Dep. Donivan. Monday. 12-10-01 (51): Christina Zacharis, 2/12/76 of Indio, arrested for Embezzling $20,000 from Sun Vista Development Corp. Dep. Wedertz. Glenn Buzbee, 1/16/49 of La Quinta, arrested for a Felony DUI Warrant during a traffic stop at Eisenhower X Colima. Dep. Reynolds. Tuesday, 12-11-01 (47): About 2300hrs, Fernando Ramirez, 24yrs of Coachella, and a friend were in the area of Augies Meat Market (Tampico and Bermudas) on foot. They were approached by at least 3 subjects in a Grn Mazda. The right front passenger in the Mazda fired one time at Ramirez and his friend, striking Ramirez once in the chest. Ramirez died a short time later at JFK Hospital. Weapon was a large caliber firearm. Central Homicide is handling. Moneaday.12-12-01 (44): None Thursday. 12-13-01 (54): None 214 City of La Quinta Significant Activity Report Friday, 12-14-01 (41): Jaime Perezchica, 20, Coachella, arrested for poss, of a controlled substance. Saturday,12-1"1 (42): Kathryn Schowe, 7/16/64 of Sierra Madre, arrested for DUI after a non -injury collision at Eisenhower X Coachella. Dep. Thomas. Sunday„ 12-1_6-01 (1): Page 3 Attempt Car Jacking near WA X 111. Suspect vehicle pulled along side victim. Passenger of Sus Veh pointed a handgun at the victim and demanded the car. Victim drove away E/B 111. Sus continued N/B WA. Inv. Ramirez. Monday. 12-17-01 (44): None Tuesday, 12-18-01 (55): Francis Patrick Fanning, 33, La Quinta, arrested for DUI. Wednesday. 12-19-01 (53): None Thursday, 12-20-01160): Eric Gruber, 39, La Quinta arrested for burglary and embezzlement from Lowes. Friday. 12-21-01 (71): Aurelio Cadena Gonzales, 53, Coachella, arrested for public intoxication and warrants. Saturday. 12-22-01 (56): Paul Boone, 7/7/57 of Indio, arrested for DUI. Dep. Adams. Two 13yr old males were booked into juvenile hall after arrested for theft at Wal-Mart. Charges are Burglary and Conspiracy. Dep. Donivan. Sunday,12-23-01 (36): Michael Stadther, 6/22/81 of Palm Desert, arrested for DUI. Dep. Adams. 16yr old male arrested for DUI at Eisenhower X WA. Dep. Contreras. Monday, 12-24-01 (Mt. Jose Arrellano, 8/23/83 of La Quinta, arrested for DUI after he was found asleep behind the wheel at the intersection of Adams X 111. Dep. Wedertz. City of La Quinta Significant Activity Report Page 4 Jonathan Hernandez, 9/16/76, and Elias Mohana, 3/22/72 both transients, arrested for theft a Wal=Mart. The picked out two backpacks then proceeded to fill them with the items they wanted. Tried just walk out with the stuff. Dep. Leary. Tuesday, 12-25-01 (22): None Wednesday, -26-01 (33): Juan Hernandez, 46, Indio arrested for violation of court order. Thursday, 12-27-01 (42): None Friday.12-28-01 (42): Francisco Ayala, 24, Indio arrested for DUI. Daniel Zaragoza, 18, Thermal and a 15yr. old male juvenile were arrested for shoplifting at Wal- Mart. Christina Nuno, 18 of Indio, and Angela Carroll, 23, of Thermal arrested for burglary at Wal-Mart. I ay.12-29-01 (37): Jaime Marrero, 5/30/72 of La Quinta, arrested at his Obregon residence for Spousal Abuse and Spousal Battery. Palm Desert units requested we contact him re: a Spousal battery that occurred in their area. Further investigation revealed that he had assaulted his wife in La Quinta the day before. At the residence, Josephine Hinkle (the victim's mother,) was arrested for interfering with the deputies as they attempted to arrest Marrero. Dep. Wedertz. Sunday.12-30-01 (43): George Montoya, 28yrs of La Quinta, arrested for DUI. Dep. A Smith. Jayson Addington, 24yrs of La Quinta, arrested for DUI, Evading, Burglary, and Possession of Stolen Property. He was the known suspect in a Vandalism and returned to the scene while the deputy was taking the report. He fled when sighted and was pursued to his Alvarado address. Once there, his roommate advised of several credit cards that Addington had stolen prior to the pursuit. Credit cards were recovered on his person. Dep. Eller. Monday, 12-31-01 (64): Arturo Suarez, 19yrs of Palm Desert, arrested for Commercial Burglary after a "Beer Run" at the AM PM, 111 X WA. Dep. Speir. William Bradshaw, 69yrs of La Quinta, arrested for DUI after a stop on Ave 52 near Jefferson. Dep. Donivan. Emmett Formby, 61yrs of La Quinta, arrested for DUI after a stop at PGA Blvd. X Ave 54. Dep, White. Total calls for service: 1361 peed Violations Wail to Yield urning Violations JIStop Sign Violations LA QUINTA MOTOR ACTIVITY REPORT PROGRAM STATISTICS DECEMBER 2001 11 Lane Change Violation 0 Seat Belt Violations 0 DUI Arrests 1 Cut Traffic for Citation Prepared By: Deputy Dave Adams U Tows 2 0 Injury T/C 0 2 Non -Injury T/C 0 © Suspended DL 0 IlSignal Light Violations 15 1 Cut Traffic for Collision 1 0 J Non -Moving Child Seat Violations 1 J Warnings 33_J Fatal T/C L 0 HIGHLIGHTS 1120301 -121401 Traffic Reconstruction School. 11 *** Only 5 days worked during this rating period due to school, training, holidays and vacation. 217 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT December 2001 * SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton RSO Grant Funded Position HIGHLIGHTS: • Three of the thirteen arrests were referred to the YAT Team. • 1 made two arrests for students fighting on school grounds • 1 issued one citation for parking and vehicle code violations on or near the school. • 1 conducted several truancy sweeps and made eleven arrests of students violating the truancy ordinance. • 1 conducted several follow-up investigations from patrol referrals regarding students. I also conducted several follow-up investigations regarding runaway juveniles. Three juveniles were located. • 1 conducted several parent / student conferences regarding student behavior issues. • 1 assisted Juvenile Probation and the District Attorney's Office with the YAT Program. • 1 spoke to the Public Service Academy Class at the high school about pursuing a law enforcement career. I briefly spoke about my experience and past duties with the Sheriffs Department. I also provided the class with handouts I obtained from Sheriffs Personnel. Actual reporting period covers November 27, 2001 through December 14, 2001. 0 0 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT December 2001 * SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position School Session: November 28t`', 2001 through December 28th9 2001. HIGHLIGHTS: • Attended school staff meetings. • Attended the Coachella Valley Youth Intervention Team meeting. 1 sat on the panel of the Child Welfare and Attendance Board, at the Desert Sands Unified School District office. • Conducted follow-up investigations on reported runaway juveniles. • Counseled numerous students that violated school rules, which were not violations of state law, but serious enough to warrant discussing the incident as a preventative measure. • Assisted the school staff in several incidents of medical aids, inappropriate behavior and comments made by one student to another. 1 conducted investigations and documented incidents that occurred on, or off, campus that ranged from fights, death threat/battery on school grounds, incorrigible juvenile/disturbance in a school building, an unfounded hit and run traffic accident, truancy, and an unfounded misappropriation of found property. • 1 contacted several students, who walk home from school, that cross Ave 50 in the flood control wash, giving them warnings for J-walking. At this time there is no sidewalk for the students to walk on, and they felt safer crossing 1 La Quinta Middle School Report Page 2 the street to walk through the field, than to remain on the roadway in the wash. A sidewalk along the north edge of Ave 50, between Washington and Park Ave, is under construction at this time. The sidewalk should provide a safer route for pedestrian traffic along Ave 50. • In response to complaints from residence in the cove area of La Quinta, I contacted and counseled several elementary school students at several school bus stops about throwing rocks and antagonizing the dogs in surrounding yards causing them to bark. • On two separate days, I lead classroom discussions in 8th grade social studies classes about the U.S. Constitution and how this document and its amendments affect our lives. This classroom discussion helped put their studies of the Constitution into perspective as it relates to the laws and school rules they need to abide by. Riverside County Sheriff's Department La Quinta Target Team Monthly Report December 2001 Deputy Aaron Eller and Deputy Eric Spier The following is a summary of the Target Team activities for the month of December. Ongoing Investigations 3 Arrests/ Filings 2 Vehicle checks 15 Business Contacts 10 Investigation assists 3 Arrest Warrants Served 0 Arrest Warrants Attempted 0 Programs 0 Pedestrian Checks 18 Crime Prevention Hours 40 Bar Checks 1 Back-ups 4 Follow-ups 10 2 2) 1_ La Quinta Target Team Report Page 2 Search Warrants Probation Searches Parole Searches Meetings Recovered Stolen Property Citations issued Surveillances Property Checks Civil Commitments Bicycle Time Training Hours Illegal Drugs Seized Total Mileage: 812 miles 14 0 0 0 56 Grams Methamphetamine Noteworthy Accomplishments: • The Target Team, along with members of the Palm Desert CCAT Team, has conducted surveillances on suspected burglars who are believed to be responsible for recent thefts in both cities. • The Target Team is continuing an ongoing burglary/theft suppression program and as a result thefts and -burglaries have decreased. The Target Team assisted investigation units with identifying a subject who can be linked to at least 5 thefts/burglaries in the city and who has subsequently been arrested and filed on. • Peter and Tony Delagarza of La Quinta were arrested for transportation and possession of 56 grams of Methamphetamine. Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT December 2001 Training meetings were held on December 4 and 11. The training meetings covered the following topics: 1) Physical conditioning, 2) Competition training, and 3) Coachella Valley Narcotics Task Force presentation. I coordinated the physical conditioning. Jennifer Richards, Riverside County Sheriffs Department Crime Analyst, handled the tug-of-war training. Deputy Brovetto and Mike Berry from the Coachella Valley Narcotics Task Force did the Coachella Valley Narcotics Task Force presentation. Explorer Post 503 Captain Andres Martinez and I coordinated the felony stop training. Deputy Bautista taught the driving under the influence practical exercise. The physical conditioning, tug-of-war, felony stop, and driving under the influence training days were held to prepare for the 2002 Colorado River Explorer Competition. Explorers Cindy Cazarez and Moises Castro volunteered as decoys for the Riverside County Sheriff/State of California Department of Alcoholic Beverage Control Grant Decoy/Shoulder Tap program day on December 14, 2001. Cazarez and Castro did excellent jobs as decoys during the program day. Post 503 Explorers/Advisors had a Christmas dinner and gift exchange at the Olive Garden Restaurant in Palm Desert on December 18, 2001. Submitted by Explorer Post Advisor Senior Deputy Andy Gerrard ,) .� Gf i 0,7 a ' t hti Vve- q?�n^."�c \ SyS:(ot CITY OF LA QUINTA NOVEMBER CRIME COMPARISONS CRIME NOVEMBER 2001 NOVEMBER 2000 Y'TD (01) YTID (00) *HOMICIDE 0 0 2 0 *RAPE 0 1 12 13 SEX CRIMES (FEL) 1 3 8 18 SEX CRIMES (MISD) 1 1 19 14 ROBBERY 0 2 11 15 ASSAULT (FEL) 3 6 91 89 ASSAULT (MISD) 26 19 227 184 BURGLARY 55 24 586 333 *VEHICLE THEFT 16 7 ......._.. _ .. . 136 90 *THEFT (FEL) 15 20 219 196 THEFT (MISD) 50 27 449 329 VANDALISM (MISD) 21 25 274 340 - - DAM. VIOLENCE 7 11 132 121 NARCOTICS 9 7 115 76 DUI 7 6 121 80 T/C NON -INJURY 60 58 508 446 T/C INJURY 3 4 55 51 T/C FATAL 0 1 4 4 TRAFFIC: CITATIONS 385 266 1 3297 2933 * STATISTICS INCLUDE ATTEMPTS 22 1 I r I I � I 1 �r Lc) LO ; I 1 1 to 1 � 1 I � 1 i 1 1 I ; 1 1 1 1 ; 1 1 r I 1 1 1 1 I 1 1 1 0 0 0 0 0 Q co LO IT (') N r LL L w LL w CD a� m • .. O w m u U W N w a. w U r� n _mot'► o 00 o a N N C, r ' CV 0 C0 Cei r-- , CY ; C� cs� C3) co: ri LO r r ' 00 r Co C'e) ' r CV r 0 0 0 0 C) LO q ' Co r Ro c LL W w g m 4 w a w c� w IL 9 w a U_ O W _c N� Q J N W ao CY) c1r) LO 0 ul C) CN (N � T"" 221.) H z 0 41 0 ;r U 5 U z O z 23) U) 10 c ca U) 0 F- 23 1 ; I 1 1 1 ; I I I I 1 I 1 1 � 1 1 1 � 1 1 co 1 1 1 I I I I � I I 1 i ; LO 1 1 1 1 CD 1 1 N 0 0 C) 0 0 LO It co N lr Ll� D z �A 0z CU F- z 0 h C) C) LL LL H 0 234.1 CITY OF LA QUINTA DISPATCH INFORMATION I NOVEMBER 2001 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 8.7 14 ROUTINE 11.8 953 *STATS TAKEN FROM RIVERSIDE CO. SHERIFF DATA WAREHOUSE RESPONSE TIME REPORT 233 COUNCIL/RDA MEETING DATE: January 15, 2002 Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-436; General Plan Amendment 2001-083 and Zone Change 2001-105 to Change the Land Use Designation from High Density Residential to Medium Density Residential and Tourist Commercial; and Specific Plan 2001-055 to Review Development Principles and Design Guidelines for Tourist Commercial Uses and Residential Development Including Townhouses and Single Family Residences for "The Gateway", Located at the Southeast Corner of Miles Avenue and Washington Street. Applicant: City of La Quinta Redevelopment Agency RECOMMENDATION: Continue the Public Hearing to February 5, 2002. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: This item has been continued by the Planning Commission to its meeting of January 22, 2002, necessitating the City Council Public Hearing be continued to February 5, 2002, to allow the Planning Commission the opportunity to conduct their Public Hearing. G:\WPDOCS\CC Stf Rpts\Gateway.wpd 234 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing to February 5, 2002; or 2. Provide staff with alternative direction. Respectfully submitted by, HerrT*n munity Development Director Approved for submission by: C � Thomas P. Genovese, City Manager G:\WPDOCS\CC Stf Rpts\Gateway.wpd COUNCIL/RDA MEETING DATE: January 15, 2002 M3j"-"V1j Public Hearing to Certify a Mitigated Negative Declaration of Environmental Impact for on Environmental Assessment 2001-433, General Plan Amendment 2001-082 to Change Certain Standards Relating to Intersection Spacing in the General Plan; Specific Plan 2001-054 Establishing Development Standards and Design Guidelines for the Construction of a 120,700 Square Foot Neighborhood Shopping Center; Conditional Use Permit 2001-066 to Allow a Gasoline Service Station and Car Wash at the Northwest Corner of the Site; and Site Development Permit 2001-71 1 for the Supermarket, Bank, and Drugstore Buildings to be Located at the Southeast Corner of Avenue 52 and Jefferson Street. Applicant: RLF Development AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: 1 . Adopt a Resolution of the City Council Certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2001-433. 2. Adopt a Resolution of the City Council approving General Plan Amendment 2001-082. 3. Adopt a Resolution of the City Council approving Specific Plan 2001-054. 4. Adopt a Resolution of the City Council approving Conditional Use Permit 2001- 066. 5. Adopt a Resolution of the City Council approving Site Development Permit 2001-71 1 . FISCAL IMPLICATIONS: None. 23Cs G:\WPDOCS\CC Stf Rpts\Bartlett.wpd CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The project site is located at the southeast corner of Avenue 52 and Jefferson Street and is generally vacant. It is bordered by the All American Canal on the south, Jefferson Street on the west, Avenue 52 on the north, and vacant desert lands designated for Low Density Residential units on the east. The site is designated for Neighborhood Commercial on both the General Plan and Zoning Ordinance maps. Project Request In addition to the Environmental Assessment, the following applications have been filed: 1 . A General Plan Amendment to change the City's standards for intersection spacing on Major and Primary Arterials. The current standard is 2,600 feet for Major Arterials, and 1,200 feet for Primary Arterials. The proposed General Plan Amendment would reduce this standard to 1,060 feet for commercial frontage on Major Arterials, and 1,060 feet for all Primary Arterials. The standard revision would also allow intersection spacing of 500 feet at locations near the Coachella Valley Channel and the La Quinta Evacuation Channel. 2. A Specific Plan (Attachment 1) to establish development standards and design guidelines for the construction of a neighborhood shopping center, including a supermarket with attached shops on each side, a drug store with drive -through, seven building pads (including drive-throughs at Pad A, D and E, and the Coffee building), and a gasoline service station and car wash. 3. A Conditional Use Permit for the gasoline service station use. 4. A Site Development Permit for the building elevations, site and landscaping plans for the supermarket, drug store and bank (Pad D) buildings (Attachment 2). Separate Site Development Permits will be required for the service station, coffee building, and pads A, B, C, E and F. The Site Development Permit details the architectural style of the supermarket, drug store and bank buildings, and the types of materials which will be utilized. The variations to the City's zoning standards are discussed individually below. 23� J0 G:\WPDOCS\CC Stf Rpts\Bartlett.wpd Project Description The proposed project would allow up to 120,700 square feet of retail commercial development on the project site. The proposed uses include a supermarket, attached small retail stores, a drugstore with drive -through, bank building with drive -through, gas station and car wash, two fast food restaurant pads with drive-throughs, a coffee store pad with drive -through, and three miscellaneous retail sites (pads B, C and F). The architectural style of the proposed project is generally "Southwestern." The buildings are proposed to be stucco, with flat roofs and large pillars supporting a shaded walkway area. Access is proposed from both Avenue 52 and Jefferson Street. Two access points are proposed on Avenue 52: one at the mid -point of the property line allowing right -in, right -out and left -in movements, and one at the eastern property line allowing right turn movements only. Three access points are proposed on Jefferson Street: The southerly access (next to Pad D) is proposed to be signalized, and provide full turn movements at a signalized intersection, if the General Plan Amendment described above is approved. The center access point, located next to Pad C, will allow right -in, right -out access only. The northerly access point, next to Pad B, will be right -in, right - out only. The landscape plan is limited to Palo Verde, Mesquite and Acacia for trees, and a mix of drought tolerant shrubs and succulents for ground cover. Little turf appears to be proposed. The primary area of concern in the landscaping plan is the retention area, which is proposed to be landscaped only on the perimeter, leaving the slopes and bottom in vacant desert. A condition of approval has been added which requires the redesign of the retention basin landscaping, to include some type of soil stabilization. General Plan Amendment Analysis The current standard within the General Plan Circulation Table is 2,600 feet for Major Arterials. The proposed General Plan Amendment would maintain the residential standard on Major Arterials at 2,600 feet, but reduce this standard to 1,060 feet for commercial frontage on Major Arterials. The standard revision corresponds to that proposed in the Draft General Plan currently under review. In order to analyze this potential change in General Plan standards, an analysis was commissioned'. The analysis found that the proposed change would generally not cause a hazard, although it should not be implemented at the following locations: Letter dated November 30, 2001, John Kain of Urban Crossroads, Inc. 238 003 G:\WPDOCS\CC SO Rpts\Bartlett.wpd 1. Washington Street from Highway 1 1 1 to Avenue 48. 2. Highway 1 1 1 west of Washington Street. 3. Washington Street from Country Club Drive to 1-10 (this area is now being considered for deletion from the Plan, but was in the original planning area). The analysis found that two issues are critical in assuring that the reductions proposed do not pose a hazard, or affect roadway capacity: 1. The ability of the City Engineer to review individual requests to assure safe operation and intersection requirements; and 2. That traffic signal operations in areas where minimum intersection spacing occurs on Major and Primary Arterials be interconnected and optimized, and intersection geometrics be determined based upon City level of service criteria. Assuming these items are implemented, the analysis found that the change in standard would not pose a public health and safety hazard, and would not impact roadway capacity. Further, the change is supported in the existing General Plan in Policy 3-1.1.1, Goal 3-2, Policy 3-2.1.9, Goal 3-3, Policies 3-3.1.1, 3-3.1.2 and 3-3.1.4, which all support the design of an efficient and safe roadway system. The General Plan also clearly allows for ongoing review and revision of standards, as new information becomes available, or conditions change in the City. The General Plan Amendment can therefore be found consistent with the adopted General Plan. Planning Commission Review The Planning Commission reviewed these applications at its regularly scheduled meeting of December 11, 2001 (Attachment 3). A number of issues were discussed with regards to staff's recommendations. The Planning Commission recommended approval of all applications subject to Conditions of Approval. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council Certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2001-433; Adopt a Resolution of the City Council approving General Plan Amendment 2001-082; Adopt a Resolution of the City Council approving Specific Plan 2001-054; G:\WPDOCS\CC Stf Rpts\Bartlett.wpd 004 Adopt a Resolution of the City Council approving Conditional Use Permit 2001- 066; and Adopt a Resolution of the City Council approving Site Development Permit 2001-71 1; or 2. Do not adopt the above Resolutions; or 3. Remand the applications to the Planning Commission for further consideration; or 4. Continue the request and provide staff with alternative direction. Respectfully submitted, uerr heripan Coghmunity Development Director Approv d for submission y• homas P. Genovese, City Manager Attachments: 1. Specific Plan Document 2. Elevations for drug and grocery store 3. Planning Commission Minutes of December 11, 2001. 2 4 , -, � OOr -.j G:\WPDOCS\CC SO Rpts\Bartlett.wpd RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2001-437 GENERAL PLAN AMENDMENT 2001-082, SPECIFIC PLAN 2001-054, CONDITIONAL USE PERMIT 2001-066 AND SITE DEVELOPMENT PERMIT 2001-711 ENVIRONMENTAL ASSESSMENT 2001-433 APPLICANT: RLF DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of January, 2002, hold a duly noticed Public Hearing to consider Environmental Assessment 2001-433 for General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-71 1 located at the southeast corner of Avenue 52 and Jefferson Street; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 11 th day of December, 2001 hold a duly -noticed Public Hearing to consider Environmental Assessment 2001-433 prepared for General Plan Amendment 2001- 082, ' Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-71 1 located at the southeast corner of Avenue 52 and Jefferson Street, more particularly described as follows: ASSESSOR'S PARCEL NUMBER 760-290-005 WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2001-433) and has determined that although the proposed General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001 -711 could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the Conditions of Approval for General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-711 and a Mitigated Negative Declaration of Environmental Impact should be filed, and, I G:\WPDOCS\CCReso-COA\CCBartlettEA.WPD 1 0.0 City Council Resolution 2002- Environmental Assessment 2001-433 RLF Development Adopted: January 15, 2002 WHEREAS, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Environmental Assessment: 1 . The proposed General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-71 1 will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2001-433. 2. The proposed General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-71 1 will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-71 1 do not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-71 1 will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. 6. The proposed General Plan Amendment 2001-082, Specific Plan 2001-054, Conditional Use Permit 2001-066 and Site Development Permit 2001-71 1 will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 24 Obi G:\WPDOCS\CCReso-COA\CCBartlettEA.WPD City Council Resolution 2002- Environmental Assessment 2001-433 RLF Development Adopted: January 15, 2002 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 8. The Planning Commission has considered the Environmental Assessment 2001- 433 and the Environmental Assessment reflects the independent judgement of the City. 9. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2001-433 for the reasons set forth in the Resolution and as stated in the Environmental Assessment Checklist and Addendum on file in the Community Development Department. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of January 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN PENA, Mayor City of La Quinta, California 24� 008 G:\WPDOCS\CCReso-COA\CCBartlettEA.WPD City Council Resolution 2002- Environmental Assessment 2001-433 RLF Development Adopted: January 15, 2002 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 2 4 (f G:\WPDOCS\CCReso-COA\CCBartlettEA.WPD Environmental Checklist Form Planning Commission Resolution 2001-150 City Council Resolution 2002- 1 . Project Title: General Plan Amendment 2001-082, Specific Plan 2001- 054, Conditional Use Permit 2001-066, Site Development Permit 2001-71 1. Pueblo Plaza Shopping Center. 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Christine di lorio, 760-777-7125 4. Project Location: Southeast corner of Avenue 52 and Jefferson Street 5. Project Sponsor's Name and Address: RLF Development 77043 Iroquois Drive Indian Wells, CA 92210 6. General Plan Designation: Neighborhood Commercial 7. Zoning: Neighborhood Commercial 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) General Plan Amendment to shorten the distance between signalized intersections on Major. Specific Plan to establish development standards and design guidelines for the construction of a neighborhood shopping center on 15.15 acres, including supermarket, drug store and seven ancillary pads. Conditional Use Permit for the location of a service station at the northwest corner of the property. Site Development Permit for the development plans of the supermarket, drug store and bank building. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Avenue 52, Low Density Residential South: All -American Canal, Low Density Residential West: Jefferson Street, Low Density Residential East: Low Density Residential 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Not applicable 24 G:\WPDOCS\Env Asses\BartletEACkIst.WPD 0 �_ n Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Signature Evaluation of Environmental Impacts: Date X FE-41 IN 0 241.E G:\WPDOCS\Env Asses\BartletEACkIst.WPD oil. 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance 41 G:\WPDOCS\Env Asses\BartletEACkIst.WPD 3 012 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) G:\WPDOCS\Env Asses\BartletEACkIst.WPD Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X FIn /k KI KI M X M 04 fo13 IV. BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, Exhibit 5-1) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 5-2 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 5-2 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Master Environmental Assessment, p. 5-2 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? ("Cultural Resources Assessment of a 15 acre Parcel...," Archaeological Associates, July 2001) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? ("Cultural Resources Assessment of a 15 acre Parcel...," Archaeological Associates, July 2001) c) Disturb or destroy a unique paleontological resource or site? (Lakebed Delineation Map) d) Disturb any human remains, including those interred outside of formal cemeteries? ("Cultural Resources Assessment of a 15 acre Parcel...," Archaeological Associates, July 2001) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: X X X X X X 91 X X G:\WPDOCS\Env Asses\BartletEACkIst.WPD 014 i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? (General Plan MEA, Exhibit 6-2, page 6-7) iii) Seismic -related ground failure, including liquefaction? (General Plan MEA, Exhibit 6-2, page 6-7) iv) Landslides? (General Plan MEA, Exhibit 6-2, page 6-7) b) Result in substantial soil erosion or the loss of topsoil? (General Plan MEA, Exhibit 6-2, page 6-7) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? ("Geotechnical Investigation Proposed 7 Lot Residential Subdivision...," Sladden Engineering, August 2001) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, page 4-30 ff.) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment p. 6-11) X X X X X X X X X X X X X X X G:\WPDOCS\Env Asses\BartletEACkIst.WPD 01J h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) X VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26, 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (General Plan EIR, page 4-30 ff.) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR, page 4-30 ff.) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR, page 4-30 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Specific Plan Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) X X X X X X X X X /A X G:\WPDOCS\Env Asses\BartletEACkIst.WPD 2J1 0�� XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan MEA, Exhibit 6- 4, page 6-17) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (General Plan MEA, Exhibit 6- 4, page 6-17) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan MEA, Exhibit 6-4, page 6-17) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) G:\WPDOCS\Env Asses\BartletEACkIst.WPD 8 X 91 X X X X X X X X X X X 25 opt XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, page 4-126 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, page 4-126 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (General Plan EIR, page 4-126 ff.) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Application Materials) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, page 4-24 b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4-20) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-20) X 941 X X X X X X X X X V4 KI KI_ G:\WPDOCS\Env Asses\BartletEACkIst.WPD f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII EARLIER Analysis. X /A X X Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis were used in this review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. General Plan, City of La Quinta, 1992. City of La Quinta Municipal Code Cultural Resources Assessment of a 15 Acre Parcel Located Southeast of the Intersection of Jefferson Street and Avenue 52..., r. Archaeological Associates, July 2001. G:\WPDOCS\Env Asses\BartletEACkIst.WPD O U 10 Addendum for Environmental Assessment 2001-433 Planning Commission Resolution 2001-149 City Council Resolution 2002- III. a) The proposed project will generate air pollution primarily from the operation of motor vehicles. The 120,700 square feet of commercial development could generate approximately 5,180 trips per day'. Based on this trip generation, the project at buildout will generate the following pollutants. Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 133.79 5.15 27.44 -- 0.57 0.57 Daily Threshold* 550 75 100 150 Based on 5,180 trips/day and average trip length of 5 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project and the need for an EIR. As demonstrated in the Table above, the proposed project will not exceed any threshold for the generation of moving emissions, as established by the South Coast Air Quality Management District in determining the need for an EIR. The impacts to air quality relating to chemical pollution are not expected to be significant. III. c) The Coachella Valley is a non -attainment area for PM10 (particulate matter of 10 microns or smaller). The construction of the proposed project has the potential to generate dust, which could contribute to the PM 10 problem in the area. In order to control PM10, the City has imposed standards and requirements on development to control dust. The applicant will be required to submit such a plan prior to initiation of any earth moving activity at the site. In addition, the potential impacts associated with PM 10 can be mitigated by the mitigation measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. Institute of Transportation Engineers, "Trip Generation, 6th Edition." Rate calculated for shopping centers, at 2 J ;J 42.92 trips per day. G:\WPDOCS\Env Asses\BartlettAdd.WPD 1 020 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Pad sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed, or chemical stabilizer. 8. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Perimeter landscaping on Avenue 52 and Jefferson Street, and the retention basin landscaping shall be completed with the first phase of development. 9. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 10. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 1 1 All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. With the implementation of these mitigation measures, the impacts to air quality from buildout will not be significant. V. b) A cultural resource survey was conducted for the subject property2. The assessment found no surficial deposits, but identified the area as a high wind zone which can regularly cover or uncover artifacts. As a result, the report OA " Cultural Resources Assessment of 15 Acre Property...,"" Archaeological Associates, July 2001. a5 G:\WPDOCS\Env Asses\BartlettAdd.WPD 2 021. recommends the imposition of the following mitigation measure: 1. A qualified archaeological monitor shall be present during all earth moving and grading activities. The monitor shall be empowered to stop or redirect activities on the site should a resource be identified. A final report shall be filed with the Community Development Department prior to issuance of a certificate of occupancy for any building on the project site. VI. a) i) & ii) The proposed project lies in a Zone III groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. Structures on the site will be required to meet the City's standards for construction, which include Uniform Building Code requirements for seismic zones. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground shaking are reduced to a less than significant level. VI. b) The subject property is subject to soil erosion due to wind. The City will implement requirements for a PM 10 management plan, and additional mitigation measures have been included in the Air Quality discussion above. These mitigation measures will reduce potential impacts to a less than significant level. VIII. b) Domestic water is provided by the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The development of the project site will require some domestic water, although as a commercial development the use of water on the site will be much less than residential development. The project proponent will be required to implement the City's standards for water conserving plumbing fixtures and on - site retention, which both aid in reducing the potential impacts associated with groundwater. The proposed project will also meet the requirements of the City's water -conserving landscaping ordinance. These standards will reduce potential impacts to a less than significant level. VIII. c)-d) The City requires that all construction projects retain the 100 year 24 hour storm on -site. This will control the amount of runoff which exits the site during a storm. The project's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. The Specific Plan includes a provision for the use of the site's retention basin as a plant nursery. This use will significantly reduce the capacity of the retention basin, will potentially negate the standards imposed by the City, and 257 G:\WPDOCS\Env Asses\BartlettAdd.WPD 3 022 could pose a significant hazard to adjoining property in the event of a flooding hazard. In order to mitigate this impact, the following mitigation measure shall be implemented: 1 . The retention basin shall be used for passive open space only, and shall not be utilized as a plant nursery at any time. XI. a) The current noise environment at the project site ranges from 50 to 60 dBA CNEL, with higher levels in areas close to both Avenue 52 and Jefferson. The proposed project will not be a sensitive receptor, but will be located next to future sensitive receptors to the east. The proposed project will generate noise from compactors, trash enclosures and other stationary sources, in addition to the traffic noise which will occur on -site. The proposed site plan shows that the loading docks, compactors and trash enclosures will be located closest to the residential lands to the east. This potentially could impact residential units to the east in the future. Therefore, the following mitigation measures will be implemented: 1. An 8 foot wall shall be constructed along the entire length on the eastern property line. The wall shall be completed prior to issuance of occupancy permits for any building on the site. 2. All deliveries occurring on the east side of the proposed market and Shops A and B shall occur between the hours of 7 a.m. and 7 p.m., Monday through Saturday. No deliveries shall be permitted on Sundays. 3. No loudspeaker system (such as those operated for drive -through windows) shall be permitted at Pad F. 4. Prior to the issuance of grading permits, the project proponent shall submit to the Community Development Department for review and approval, a noise analysis which demonstrates that the noise levels east of the property line shall meet City standards after construction of the supermarket building, Shops A and B, and Pad F. XI. c) Noise levels will also be affected by construction activities on the site. Should the residential development be occupied prior to, or during the construction of the shopping center, the residents could be adversely impacted by construction noise. In order to mitigate these impacts, the following mitigation measures shall be implemented: 1. All internal combustion equipment operating within 500 feet of any occupied residential unit shall be fitted with properly operating mufflers and air intake silencers. 2. All stationary construction equipment (e.g. generators and compressors) 253 G:\WPDOCS\Env Asses\BartlettAdd.WPD 4 023 shall be located as far as practical from adjacent, occupied residential units. 3. Construction activities shall be limited to the hours prescribed in the La Quinta Municipal Code. These mitigation measures will reduce the potential impacts associated with noise at the subject property to a less than significant level. XIII. a) The proposed development will have a direct impact on public services and will be served by the County Sheriff and Fire Department, acting under City contract. Site development will generate property tax and sales taxes which will offset the costs of added police and fire services. XV. a) XV. d) The project area will be required to pay the mandated school fees as development occurs. These fees mitigate the students generated, and offset the impacts to schools. The collection of property tax, and the generation of sales tax will generate revenues to the City to offset the added costs associated with the provision of municipal services. The project will be required to participate in the City's Impact Fee Program, which helps to offset roadway improvement costs. Site development is not expected to have a significant impact on municipal services or facilities. The proposed project site is designated for neighborhood commercial development, and as such was analysed in the City's General Plan EIR. The potential impacts associated with traffic generation from the site have been addressed in that document, and incorporated into the City's roadway standards, which the proposed project will be required to implement. The City has also initiated an Impact Fee Program, designed to offset improvement costs on City roadways. The project will be required to participate in this program. These requirements will serve to reduce the potential impacts associated with traffic generation at the site to a less than significant level. The proposed project includes the amendment of the City's General Plan to reduce the separation required on Major Arterials for intersection spacing. The current standard is 2,600 feet for. Major Arterials. The proposed General Plan Amendment would reduce this standard to 1,060 feet for commercial frontage on Major Arterials. In order to analyze this potential change in General Plan 2J3 G:\WPDOCS\Env Asses\BartlettAdd.WPD 5 024 3 standards, an analysis was commissioned'. The analysis found that the proposed change would not cause a hazard at the project location, although it should not be implemented along certain segments of Washington Street, and on Highway 1 1 1 west of Washington Street. At the project site, the standard is determined to be safe, assuming the following mitigation measure is implemented: 1 . Traffic signal operations in areas where minimum intersection spacing occurs on Major and Primary Arterials shall be interconnected and optimized, and intersection geometrics shall be determined based upon City level of service criteria. The implementation of this mitigation measure at the project site will reduce potential impacts associated with design features to a less than significant level. Letter dated November 30, 2001, John Kain of Urban Crossroads, Inc. G:\WPDOCS\Env Asses\BartlettAdd.WPD 6 N O O N 0 H J 0 W W V GC ZJ_ Q U J Z V U Qa� ZCI V —Vco a0� Q LL J � LL a o 0 N H 0 Z V a 0 1- Z J 20 oLLJ 0 0 2� U CD Z Q J (L 0 J LLI Q o�c W a 56 LU Q O z � � a A U� �A W ox UV H U cts C :b b o bA .� En 44 03 O vi O C Cd a a,aw aari,tin O� z 00 �0 a� x ° tin w oA w an l � U U U U Q z O � o � W � � •O � cd Cd b N Cd a� o 0 m m H CD N (A Q WUtl '1 J. A U� �A �w ox UU 0 a w a U � � U C .� Vi C, O F � 0 U U N 'O a 0 zz O A U Q z bD w F 0 o ,> �Cd �tb V '> '> O O F A U� �A �W ox UU w F U � •U N Qr F--a � O F a. O U N 'O O w� z as z~ � O U i. O a w O U aU a, z o 0 .> w o a ° cd o a o x 0 0-4 a a W 02 3 F A U� �A aU OU b a w F a o 0 0 0 � 0 0 0 0 N N 9 rA N a a a �. 40-� O oA �o G7 0 0 0 0 v v F C i a rA U bA O bA O bA O bA '^' O r,,, U � bA U bQ64 U bA Q Q Q Q Q a aQ Q � � c a Cd z~ co co W� to to tb to GA U U U U �1 GA AA AQ 0 rA U `n o Q, o a, ° t47.' 3 O "v 4cd o d �/ O a" +- U ~b +� �, a� 'D co C W 42 v y .2o co Q a) p •O W oo 0. 4 -o r O ) N rA � ° rA co ° x Ua tea, Q� z z F A W� z �A aU �w ox UU w U � U a) a o U a� �O a a o� a p �F °o U z ° .0 z O H U r ml a� � N •� �C too RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A CHANGE TO CERTAIN STANDARDS IN THE CIRCULATION ELEMENT OF THE GENERAL PLAN RELATING TO MINIMUM INTERSECTION SPACING ON MAJOR ARTERIALS CASE NO.: GPA 2001-082 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 15th of January 2002, hold a duly noticed Public Hearing for review of a General Plan Amendment to change the minimum intersection spacing on Major Arterials for commercial frontage to 1,060 feet; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 1 1 th day of December, 2001, hold a duly noticed Public Hearing for review of a General Plan Amendment, and recommended approval under Resolution 2001- 151; and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings approving said General Plan Amendment: 1. Internal General Plan Consistency. The proposed amendment to the Land Use Map would change certain standards for Major Arterials as regards minimum intersection spacing. The proposed amendment was analyzed by a professional traffic engineer, and was determined to be a logical change in General Plan standards. The on -going review of standards in the Circulation Element is supported by the General Plan, as changing conditions warrant. 2. Public Welfare. The proposed amendment will not negatively impact public safety, insofar as the traffic engineer determined that the change will not affect roadway capacity. 3. General Plan Compatibility. The proposed General Plan Amendment will be compatible with the other standards of the Circulation Element, and provides the City with greater flexibility in developing a safe, comprehensive circulation system. 4. Property Suitability. The proposed Amendment is City-wide. The City's roadway system and functional classification system support the change. 2 6 Lf G:\WPDOCS\CCReso-COA\CCBartlettGPA.WPD 020 City Council Resolution 2002-_ General Plan Amendment 2001-082 City of La Quinta Adopted: January 15, 2002 5. Change in Circumstances. The continued development of the City requires the continued analysis of the best methods to build out a safe and efficient roadway system, and this Amendment continues to support that development. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby require compliance with those mitigation measures required in Environmental Assessment 2001-433. 3. That it does approve General Plan Amendment 2001-082 for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 15th day of January 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California G:\WPDOCS\CCReso-COA\CCBartiettGPA.WPD 0 Q z Q U) C7 N U) W U � W Q m Q ~°a Z Z) a N 00 I0 ' O O CN O N O N C O CN C N O E L6 � 'D r- � c oEC:D c � cco U Co M C U O >, c > o UC7UQ J I � OO > = p O .L .. (o I " ^ +J +J O O LO N C O �'o ON ? O �(MM 7 I 4— �o R crj N co co co M 1= E O O E +r Z a O O �. a) O 00 LO Lc) U ' a O N N >, C0 N 4 CM M O i In Z a cyi CL 0) O tf) > co , L I S � 00 O O cn � 'a LO O M > N O M M Q U O O Ln O c CN •+ - 7`�- 0 0W 'tt U aD O O c0 O cp `. 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(o U •C o -0 o CD C C + O N U C) co O E C y C D o E a) C — O N C• F- 0) E a) � o y 00 CO O U p O O +t-r U) N y "O C c � y c W O O ,y Q5 C >, 0 _0C o E c aU +� C p O CO CL _cE_ E_ _ c C E X -C y a O N co N Co -0 > tM -0 � '� V O CD 'v� co CT a) a 7 � = E M CD cn a E o co o N c c a>) N x o co �t L V E 0 c> E cn a O U O O U a C O O U O co +0+ > CD.7 L 3 N .L L 0U) a(n»cn O 0 n. a CL C7 t M 0o L) U_ Q O 0 a� cc U L) U) U O C d I Z � N M '� � � v�; /� , 6 C! 031. RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DEVELOPMENT STANDARDS AND DESIGN GUIDELINES FOR A NEIGHBORHOOD COMMERCIAL SHOPPING CENTER AT THE SOUTHEAST CORNER OF AVENUE 52 AND JEFFERSON STREET CASE NO.: SPECIFIC PLAN 2001-054 APPLICANT: RLF DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of January, 2002, hold a duly noticed Public Hearing to consider the request of RLF Development for review of a Specific Plan to allow the development of, a neighborhood commercial shopping center on 15 acres at the southeast corner of Avenue 52 and Jefferson Street, and more particularly described as: Assessor's Parcel Number: 760-290-005 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 1 1 th day of December, 2001, hold a duly noticed Public Hearing for Specific Plan 2001-054, and recommended approval under Resolutions 2001-?; and WHEREAS, the project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study (Environmental Assessment 2001-433) and determined that the proposed project could have an adverse impact on the environment. However, there would not be a significant effect in this case, because appropriate mitigation measures were made a part of the Conditions of Approval for Specific Plan 2001-054, and a Mitigated Negative Declaration of Environmental Impact will be filed; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval for said Specific Plan 2001-054: Finding Number 1 - Consistency with General Plan/Zoning Code 1 . That the proposed Specific Plan 2001-054 is consistent with the goals and policies of the La Quinta General Plan in that the parcel has been designated for Neighborhood Commercial on the Land Use Map. C:\WINDOWS\TEMP\CCRESOSP01-054.wpd r 102 City Council Resolution 2002- Specific Plan 2001-054 - RLF Development Adopted: January 15, 2002 2. The proposed Specific Plan is compatible with the City's zoning ordinance in that it provides standards for the proposed land uses, and implements requirements for Conditional Use Permits, as stipulated. Finding Number 2 - Compliance with the California Environmental Quality Act 1 . A Mitigated Negative Declaration of Environmental Impact has been prepared by the Community Development Department as required by the California Environmental Quality Act statutes. The assessment concludes that the project will not significantly affect the environment, provided Mitigation Monitoring is completed (EA 2001-433). Finding Number 3 - Site Design 1. The project, as conditioned, is compatible with the City's standards and existing surrounding development. Conditions of approval have been included to ensure compliance with the City's standards. Findina Number 4 - Site Improvements 1. The extension of all public services, as required, will provide for the logical expansion of services in the City. 2. All improvements within and adjacent to the proposed project will be constructed to meet City standards and be compatible with surrounding development. 3. The Specific Plan, as conditioned, will not pose a hazard to the public health, welfare or safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby require compliance with those mitigation measures required in EA 2001-433. 3. That it does approve Specific Plan 2001-054 for the reasons set forth in this Resolution and subject to the attached conditions. C:\WINDOWS\TEMP\CCRESOSP01-054.wpd City Council Resolution 2002- Specific Plan 2001-054 - RLF Development Adopted: January 15, 2002 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 15th of January, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California C:\WINDOWS\TEMP\CCRESOSP01-054.wpd 034 CITY COUNCIL RESOLUTION 2002-151 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2001-054 JANUARY 15, 2002 1 . Upon the City Council's conditional approval of this Specific Plan, the City Clerk shall prepare and record with the Riverside County Recorder, a memorandum noting that the conditions of approval for the development of this property exist and are available for review at the City Hall. 2. The developer agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Specific Plan. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary permits and/or clearances from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, applicant shall furnish proof of such approvals when submitting the improvement plans for City approval. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. & 13.24.170, La Quinta Municipal Code ("LQMC"); Riverside County Ordinance No. 457; and the State Water Quality Resources Control Board's ("SWQRCB") Order No. 99-08- DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 1 035 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this Specific Plan. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for. all of the following Best Management Practices ("BMPs") (8.70.020, LQMC): 1. Temporary Soil Stabilization (erosion control). 2. Temporary Sediment Control. 3. Wind Erosion Control. 4. Tracking Control. 5. Non -Storm Water Management. 6. Waste Management and Materials Pollution Control. E. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 6. Prior to the issuance of any permit(s), the applicant shall acquire, or confer, those easements, and other property rights necessary for the construction and/or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services, and for the maintenance, construction and reconstruction of essential improvements. G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 2 �?7-7 03G CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 7. The applicant shall offer for dedication all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. Unless the ultimate developed right-of-way can be documented, the public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1. Jefferson Street (Major Arterial) - 120-foot ultimate developed right-of-way. 2. Avenue 52 (Primary Arterial) - 1 10-foot ultimate developed right- of-way. 9. Right-of-way geometry for property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawing #805, unless otherwise approved by the City Engineer. 10. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 11. The applicant shall create perimeter landscaping setbacks along all public right- of-ways as follows: A. Jefferson Street (Major Arterial) - 20-foot from the ROW-P/L. B. Avenue 52 (Primary Arterial) - 20-foot from the ROW-P/L. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Parcel Map. G:\WPDOCS\CCReso-COA\CBartiettSPCOA.wpd 3 27`" P 37 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 12. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas shown on the Site Development Plan. 13. The applicant shall vacate all abutter's right -of -access to public streets and properties from all frontages along such public streets and properties, excepting those access points shown on the Site Development Plan. 14. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, ingress/egress, or other encroachments will occur. 15. Before the applicant may be permitted to vacate, or abandonment, any existing right-of-way, or access easement, which will diminish the access rights to any properties owned by others, the applicant shall submit a proposed alternate right-of-way or access easement to those properties, or shall submit notarized letters of consent from all affected property owners; the final approval of which rests with the City. 16. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of this Specific Plan and the date of final acceptance of the on and off -site improvements for this Specific Plan, unless such easement is approved by the City Engineer. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 17. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the scale specified, unless otherwise authorized by the City Engineer in writing. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 4 n 3 3- CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 A. Off -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. Off -Site Street Median Landscape Plan: 1 " = 20' C. Perimeter Landscape Plan: 1 " = 20' D. On -Site Site Development Plan: 1 " = 40' Horizontal E. On -Site Utility Plan: 1 " = 20' Horizontal F. On -Site Landscape Plan: 1 " = 40' Horizontal G. On -Site Lighting Plan: 1 " = 40' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements; and show the existing street improvements out to at least the center line of the street adjacent to the site. "Site Utility" plans shall normally include all sub -surface improvements including but not necessarily limited to sewer lines, water lines, fire protection and storm drainage systems. "Rough Grading" plans shall include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 18. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040, LQMC. 19. The City maintains standard plans, details and/or construction notes for elements of construction. For a fee, established by City resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 039 G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 5 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 20. The applicant shall furnish a complete set of the AutoCAD files of all complete, approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format which can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 21. Prior to the conditional approval of this Specific Plan, or the issuance of any permit(s), the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 22. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Specific Plan, shall comply with the provisions of Chapter 13.28, LQMC. 23. Improvements to be made, or agreed to be made, shall include removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monuments. 24. When improvements are to be secured through a SIA, and prior to any permits being issued by the City, the applicant shall submit detailed construction cost estimates for all proposed on and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. 1j G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 6 040 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 At the same time the applicant submits its detailed construction cost estimates for the security determination of the SIA, the applicant shall also submit one copy of an 8-1 /2" x 11 " reduction of each page of the Parcel Map, along with one copy of an 8-1/2 IT x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates for its own on and off -site improvements. Cost estimates for the security of telephone, natural gas, or Cable T.V. improvements will not be required. Development -wide improvements shall not be agendized for final acceptance by the City Council until the City has received confirmation from the telephone authority that the applicant has met all the requirements for telephone service to all proposed buildings shown on the Site Development Plan. 25. When improvements are phased through an administrative approval (e.g., Phasing Plan, Site Development Permits, etc.), all off -site improvements and common on -site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the occupancy of any permanent buildings in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. The same submittal criteria shall apply to all subsequent phases as required for the first phase submittal. (E.g. detailed cost estimates, 8-1/2 if x 11 IT reductions, etc.) 26. In the event the applicant fails to construct improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, or other phasing method, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. tc G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 7 041. 41. CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 GRADING 27. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 28. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 29. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. I All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on any final map that a soils report has been prepared in accordance with California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions submitted with its application for a grading permit. 30. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 31. The applicant shall minimize differences in elevation between the adjoining properties. DRAINAGE 32. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03 and the following: r? G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 8 �( CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 A. Nuisance water shall be retained on site. Nuisance water may be disposed of in a trickling sand filter and leach field approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 GP/1,000 sq. ft. of landscape area, and infiltrate 5 g.p.d./1,000 sq. ft. Or nuisance water may be diverted to the landscaped areas. B. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. C. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. D. Pursuant to Section 13.24.120 (D), LQMC, the On -Site retention basin shall be sized to not only accommodate the on -site storm runoff, but also the tributary runoff from the adjacent streets. UTILITIES 33. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 34. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 35. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 36. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. <_ � G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 9 043 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 37. The applicant shall comply with the provisions of Sections 13.24.060 (Off -Site Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for Properties), LQMC. 38. Prior to issuance of a grading permit, the applicant shall submit a Transportation Demand Management (T.M.) Plan in accordance with the City's T.M. Ordinance, Chapter 9.180, LQMC. The applicant shall be responsible for improvements found necessary to mitigate the traffic impacts of this development. 39. Pursuant to Section 9.150.080(A)(8)(b), LQMC, the applicant shall provide 90- foot uninterrupted driveway throats into the parking lot, or alternatively provide a combination of a dedicated right turn deceleration lane and the drive throat that will equal a total of 90-feet. 40. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 41. Standard corner cut -backs shall conform to Riverside County Standard Drawings #805, unless otherwise approved by the City Engineer. 42. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. 43. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. A. OFF -SITE STREETS 1) Avenue 52 (Primary Arterial; 1 10' R/W option): Widen south side of street along all frontage adjacent to the Specific Plan boundary. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from 270 G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 10 044 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 a rural county -road design standard to La Quinta's urban arterial design standard. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: (a) 6-foot wide meandering sidewalk (b) 18-foot wide landscaped median from the roundabout to the east boundary of the Specific Plan The pavement rehabilitation/reconstruction, and landscape median improvements, are eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. 2) Jefferson Street (a) Applicant shall construct median openings and turn pockets to accommodate the turning movements authorized by these conditions of approval. (b) Applicant shall install a traffic signal at the project's main entry, located 1 130 ± feet south of Avenue 52 centerline, when warrants are met. Applicant is responsible for 50% of cost to design and install traffic signal if complementing cost share from development on other side of street is available at time signal is required. Applicant shall enter into an improvement agreement and post security for 50% of the cost to design and construct the traffic signal prior to issuance of an onsite grading permit; the security shall remain in effect until the signal is constructed by the applicant or the developer on the other side of the street. If the land on the other side of the street does not have an approved project connecting to the subject intersection, Applicant shall pay 100% of cost to design and install a signal at the resulting "T" intersection. If, however, the Applicant's development trails the progress of the development on the other side of the street and the other development is connecting to the subject intersection, the Applicant is responsible for 50% of the cost as previously 2 stated in this condition. 045 G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 11 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 44. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential & Parking Areas 3.0" A.C./4.50" A.B. Collector 4.011/5.0011 Secondary Arterial 4.0"/6.00" Primary Arterial 4.5 "/6.00" Major Arterial 5.511/6.5011 or the approved equivalents of alternate materials. A. PARKING LOTS 1) The design of parking facilities shall conform to LQMC Chapter 9.150 Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 45. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Jefferson Street, 1 130 ± feet S. of the C/L Intersection with Avenue 52): Full turn movement. B. Secondary Entry (Jefferson Street, 810 ± feet S. of the C/L Intersection with Avenue 52): Right turn in, Right turn out. C. Secondary Entry (Jefferson Street, 490 ± feet S. of the C/L Intersection with Avenue 52): Right turn in, Right turn out, Left turn in. D. Primary Entry (Avenue 52, 375 ± feet E. of the C/L Intersection with Jefferson Street): Left & Right turn in, Right turn out. E. Secondary Entry (Avenue 52, 635 ± feet E. of the C/L Intersection with Jefferson Street): Right turn in, Right turn out. G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 12 046 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 This Secondary Entry shall be a shared access drive/road with the adjacent landowner and be centered on the easterly property line. The shared access drive/road layout shall be designed to the satisfaction of the City Engineer. In the event the adjacent landowner desires a security gate serving its property, the gate shall be located away from the property line sufficient distance with the following access road design features occurring on the adjacent landowners property: adequate stacking, a rejection turnaround feature, and a separate lane for guests. In the event the adjacent landowner does not reasonably cooperate with the applicant in assisting with the shared access drive/road requirement, the City may allow the applicant to implement an alternative design concept satisfactory to the City Engineer, including but not limited to, elimination of the shared access requirement. Nothing in this condition requires the adjacent landowner to pay for sufficient improvements to implement the shared access requirement in a manner that serves the development proposed by Specific Plan 01-054. However, reasonable cooperation by the adjacent landowner does include granting of reciprocal cross -access easements between the two landowners that facilitate construction of improvements necessary to implement the shared access concept on both properties in a manner that precludes unnecessary reconstruction of the improvements in the future. 46. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 47. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 48. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements. CONSTRUCTION 49. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 13 047 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 50. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential tracts are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDSCAPING 51. The applicant shall comply with Sections 13.24.130 (Landscape Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 52. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 53. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 54. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs long public streets. 55. Although storm water retention in landscape setbacks are not expressly prohibited by the Municipal Code, Section 9.100.040(B)(7), seems to imply such in that only "HIncidental stormwater" is permitted to be retained in v G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 14 048 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 landscape areas. However, under the Subdivision and Regulations Section 13.24.130, ¶ 1, 3rd sentence, "[r]etention basins" are permitted to be located within the Landscape Setbacks if approved by the City. PUBLIC SERVICES 56. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. QUALITY ASSURANCE 57. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 58. The applicant shall employ, or retain, qualified engineers, surveyors, and such or other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 59. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that construction materials and methods employed comply with the plans, specifications and other applicable regulations. After tributary -area improvements are complete and soils have been permanently stabilized where retention basins have been constructed, testing shall include sand filter percolation tests, as approved by the City Engineer. 60. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the AutoCAD or raster -image files previously submitted to the City to reflect the as -built conditions. MAINTENANCE 61. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. t , r G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 15 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 62. The applicant shall make provisions for continuous, perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 63. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. FIRE DEPARTMENT: 64. Approved super fire hydrants shall be located not less than 25 feet nor more than 165 feet from any portion of the buildings as measured along vehicular travel ways. 65. Blue dot reflectors shall be placed in the street 8-inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 66. Minimum fire flow 2500 GPM for a two hour duration. Fire flow is based on type VN construction and a complete fire sprinkler system. 67. Building plans shall be submitted to the Fire Department for plan review to run concurrent with the City plan check. 68. All commercial buildings 5,000 square feet or larger shall be fully sprinkled. NFPA 23 Standard. Sprinkler plans will need to be submitted to the Fire Department for approval. 69. Provide primary and secondary access for emergency vehicles. 70. An operation that produces grease -laden vapors will require a Hood/duct system for fire protection. 71. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 72. The applicant or developer, shall prepare and submit to the fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. ,�' � ,_ 050 G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 16 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 73. Install a KNOX key box on each commercial building. (Contact the Fire Department for an application.) 74. Install portable fire extinguishers as required by the California Fire Code. 75. Approved super fire hydrants shall be located not less than 25 feet nor more than 165 feet from any portion of the buildings as measured along vehicular travel ways. GENERAL: 76. All changes to the Specific Plan which are also included in the Site Development Permit shall be made to the latter to ensure consistency. The project proponent shall submit amended documents within 30 days of City Council approval of the Specific Plan or prior to issuance of a grading plan, whichever occurs first. 77. The landscaping plan shall include all frontages on City streets, and shall be installed as part of the first phase of construction on the project site. 78. Page 6 of the Specific Plan shall be amended to reflect the turning movements allowed by the City Engineer on both Avenue 52 and Jefferson Street. 79. The second paragraph of section 2.2 "Land Use Summary" shall be deleted, and replaced with the following sentence. "Land uses permitted within this Specific Plan are those uses allowed in the Neighborhood Commercial district in the Development Code." 80. Page 7 of the Specific Plan shall be amended to delete the asterisk allowing drive -through facilities at the gasoline service station. Drive-throughs shall be prohibited at the gasoline service station. 81. The last sentence on page 9 shall be deleted. 82. In section 4.3, Landscape Areas, Section 8.3 Retention, and Section 12.0, Adaptability, text and exhibits shall be modified to show a redesigned retention basin landscaping to include landscaping on the slopes and bottom of sufficient size and density to stabilize soils. The text shall eliminate all references to an additional building pad within the retention basin. 286 051. G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 17 CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL SPECIFIC PLAN 2001-054 ADOPTED: JANUARY 15, 2002 83. The project site plan (and all exhibits which use the site plan as a base map) shall be redesigned to provide trash enclosures adjacent to the building which they serve. The new site plan shall be submitted to the Community Development Department for review and approval prior to submittal of the final document after City Council approval. 84. No signage is approved as part of this approval. The project proponent shall submit a master signage program for Planning Commission review and approval. 85. All references to golf cart circulation shall be removed from the Specific Plan, including both text and exhibits. The text in section 6 shall be replaced with the following statement: "The project shall incorporate a golf cart circulation system, should such a system be adopted by the City in the future." 86. Section 6.4, Handicapped Accessibility, shall be amended to state that the project will meet City standards relating to ADA. 87. Section 7.3, Parking Lot Lighting shall be amended to include the following sentence: "All lighting, including security lighting, on the project site shall conform to City standards. A lighting plan shall be approved by the Community Development Department prior to issuance of building permits." 88. The last two sentences of the paragraph under section 8.3, Retention, shall be deleted. 89. The last sentence of section 1 1.2, Parcel Plan, shall be deleted. 90. The last paragraph of Section 12.0, Adaptability, shall be deleted. 91. All mitigation measures associated with Environmental Assessment 2001-433 are hereby incorporated into this Specific Plan. G:\WPDOCS\CCReso-COA\CBartlettSPCOA.wpd 18 RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, APPROVING DEVELOPMENT PLANS FOR A SUPERMARKET, BANK, AND DRUG STORE ON A PORTION OF A 15 ACRE NEIGHBORHOOD SHOPPING CENTER AT THE SOUTHEAST CORNER OF AVENUE 52 AND JEFFERSON STREET CASE NO.: SITE DEVELOPMENT PERMIT 2001-711 APPLICANT: RLF DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of January, 2002, hold a duly noticed Public Hearing for the La Quinta Court project for review of Site Development Permit to allow the construction of a supermarket and drugstore on a portion of a 15 acre shopping center at the southeast corner of Avenue 52 and Jefferson Street, more particularly described as: APN 760-290-005 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 11 th day of December, 2001, hold a duly noticed Public Hearing and recommended approval of the Site Development Permit, subject to the conditions of approval; and WHEREAS, at said public hearing, upon hearing and considering Environmental Assessment 2001-433, and all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings for approval of said Site Development Permit: 1. The proposed Site Development Permit is consistent with the General Plan goals, policies and programs relating to the Neighborhood Commercial land use designation, and supports the development of a variety of retail uses within a Specific Plan. 2. The proposed Site Development Permit is consistent with the standards of the Zoning Ordinance and is consistent with Specific Plan 2001-054, as conditioned, which establishes development standards for the project. 3. The proposed Site Development Permit will not be detrimental to the public health, safety and welfare, as it has been designed to be compatible with surrounding development, and conform with the City's standards and requirements, as conditioned. G:\WPDOCS\CCReso-COA\CCBartlettSDPReso.WPD 053 City Council Resolution 2002- Site Development Permit 2001-71 1 - RLF Development Adopted: January 15, 2002 4. The proposed Site Development Permit, as conditioned, complies with the architectural design standards for Specific Plan 2001-054, and implements the standards and guidelines included in that document. 5. The proposed Site Development Permit, as conditioned, is consistent with the landscaping standards in Specific Plan 2001-054 and implements the standards for landscaping and aesthetics established in the General Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby require compliance with those mitigation measures required in EA 2001-433. 3. That it does approve Site Development Permit 2001-71 1 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 15th of January 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California ' 0 054 0 G:\WPDOCS\CCReso-COA\CCBartlettSDPReso.WPD City Council Resolution 2002- Site Development Permit 2001-71 1 - RLF Development Adopted: January 15, 2002 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A?O 055\ G:\WPDOCS\CCReso-COA\CCBartlettSDPReso.WPD CITY COUNCIL RESOLUTION 2001-153 CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 1. The developer agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary permits and/or clearances from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, applicant shall furnish proof of such approvals when submitting the improvement plans for City approval. 3. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. & 13.24.170, La Quinta Municipal Code ("LQMC"); Riverside County Ordinance No. 457; and the State Water Quality Resources Control Board's ("SWQRCB") Order No. 99-08- DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). AW � a- G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 1 056 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this Site Development Permit. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020, LQMC): 1. Temporary Soil Stabilization (erosion control). 2. Temporary Sediment Control. 3. Wind Erosion Control. 4. Tracking Control. 5. Non -Storm Water Management. 6. Waste Management and Materials Pollution Control. E. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 4. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 5. Prior to the issuance of any permit(s), the applicant shall acquire, or confer, those easements, and other property rights necessary for the construction and/or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services, and for the maintenance, construction and reconstruction of essential improvements. 20 057 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 2 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 6. The applicant shall offer for dedication all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 7. Unless the ultimate developed right-of-way can be documented, the public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1. Jefferson Street (Major Arterial) - 120-foot ultimate developed right-of-way. 2. Avenue 52 (Primary Arterial) - 1 10-foot ultimate developed right- of-way. 8. Right-of-way geometry for property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawing #805, unless otherwise approved by the City Engineer. 9. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 10. The applicant shall create perimeter landscaping setbacks along all public right- of-ways as follows: A. Jefferson Street (Major Arterial) - 20-foot from the ROW-P/L. B. Avenue 52 (Primary Arterial) - 20-foot from the ROW-P/L. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Parcel Map. 058 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 3 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 11. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas shown on the Site Development Plan. 12. The applicant shall vacate all abutter's right -of -access to public streets and properties from all frontages along such public streets and properties, excepting those access points shown on the Site Development Plan. 13. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, ingress/egress, or other encroachments will occur. 14. Before the applicant may be permitted to vacate, or abandonment, any existing right-of-way, or access easement, which will diminish the access rights to any properties owned by others, the applicant shall submit a proposed alternate right-of-way or access easement to those properties, or shall submit notarized letters of consent from all affected property owners; the final approval of which rests with the City. 15. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of this Site Development Permit and the date of final acceptance of the on and off -site improvements for this Site Development Permit, unless such easement is approved by the City Engineer. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 16. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the scale specified, unless otherwise authorized by the City Engineer in writing. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. OC 9{ G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 4 059 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 A. Off -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. Off -Site Street Median Landscape Plan: 1 " = 20' C. Perimeter Landscape Plan: 1 " = 20' D. On -Site Site Development Plan: 1 " = 40' Horizontal E. On -Site Utility Plan: 1 " = 20' Horizontal F. On -Site Landscape Plan: 1 " = 40' Horizontal G. On -Site Lighting Plan: 1 " = 40' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements; and show the existing street improvements out to at least the center lines of Jefferson Street & Avenue 52. "Site Utility" plans shall normally include all sub -surface improvements including but not necessarily limited to sewer lines, water lines, fire protection and storm drainage systems. "Rough Grading" plans shall include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 17. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040, LQMC. 18. The City maintains standard plans, details and/or construction notes for elements of construction. For a fee, established by City resolution, the applicant may purchase such standard plans, detail sheets and/or construction 9 47 notes from the City. 060 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 5 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 19. The applicant shall furnish a complete set of the AutoCAD files of all complete, approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format which can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 20. Prior to the conditional approval of this Site Development Plan, or the issuance of any permit(s), the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 21. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Site Development Permit, shall comply with the provisions of Chapter 13.28, LQMC. 22. Improvements to be made, or agreed to be made, shall include removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monuments. 23. When improvements are to be secured through a SIA, and prior to any permits being issued by the City, the applicant shall submit detailed construction cost estimates for all proposed on and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. G:\WPDOCS\CCReso-COA\CCBartiettSDPCOA.wpd 6 061. RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 At the same time the applicant submits its detailed construction cost estimates for the security determination of the SIA, the applicant shall also submit one copy of an 8-1 /2" x 11 " reduction of each page of the Parcel Map, along with one copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates for its own on and off -site improvements. Cost estimates for the security of telephone, natural gas, or Cable T.V. improvements will not be required. Development -wide improvements shall not be agendized for final acceptance by the City Council until the City has received confirmation from the telephone authority that the applicant has met all the requirements for telephone service to all proposed buildings shown on the Site Development Plan. 24. When improvements are phased through an administrative approval (e.g., Phasing Plan, Site Development Permits, etc.), all off -site improvements and common on -site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the occupancy of any permanent buildings in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. The same submittal criteria shall apply to all subsequent phases as required for the first phase submittal. (E.g. detailed cost estimates, 8-1 /2" x 11 " reductions, etc.) 25. In the event the applicant fails to construct improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, or other phasing method, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 7 062 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 GRADING 26. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 27. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 28. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on any final map that a soils report has been prepared in accordance with California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions submitted with its application for a grading permit. 29. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 30. The applicant shall minimize differences in elevation between the adjoining properties. DRAINAGE 31. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03 and the following: 2 9, G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 8 063 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 32. Nuisance water shall be retained on site. Nuisance water may be disposed of in a trickling sand filter and leach field approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 GP/1,000 sq. ft. of landscape area, and infiltrate 5 g.p.d./1,000 sq. ft. Or nuisance water may be diverted to the landscaped areas. 33. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 34. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 35. Pursuant to Section 13.24.120 (D), LQMC, the On -Site retention basin shall be sized to not only accommodate the on -site storm runoff, but also the tributary runoff from the adjacent streets. UTILITIES 36. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 37. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 38. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 39. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. 094 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 9 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 40. The applicant shall comply with the provisions of Sections 13.24.060 (Off -Site Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for Properties), LQMC. 41. Prior to issuance of a grading permit, the applicant shall submit a Transportation Demand Management (T.M.) Plan in accordance with the City's T.M. Ordinance, Chapter 9.180, LQMC. The applicant shall be responsible for improvements found necessary to mitigate the traffic impacts of this development. 42. Pursuant to Section 9.150.080(A)(8)(b), LQMC, the applicant shall provide 90- foot uninterrupted driveway throats into the parking lot, or alternatively provide a combination of a dedicated right turn deceleration lane and the drive throat that will equal a total of 90 feet. 43. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 44. Standard corner cut -backs shall conform to Riverside County Standard Drawings #805, unless otherwise approved by the City Engineer. 45. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. 46. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. A. OFF -SITE STREETS 1) Avenue 52 (Primary Arterial; 1 10' R/W option): Widen south side of street along all frontage adjacent to the Specific Plan boundary. Rehabilitate and/or reconstruct existing 065 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 10 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: (a) 6-foot wide meandering sidewalk (b) 18-foot wide landscaped median from the roundabout to the east boundary of the Specific Plan The pavement rehabilitation/reconstruction, and landscape median improvements, are eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. 2) Jefferson Street a) Applicant shall construct median openings and turn pockets to accommodate the turning movements authorized by these Conditions of Approval. b) Applicant shall install a traffic signal at the project's main entry, located 1 130 ± feet south of Avenue 52 centerline, when warrants are met. Applicant is responsible for 50% of cost to design and install traffic signal if complementing cost share from development on other side of street is available at time signal is required. Applicant shall enter into an improvement agreement and post security for 50% of the cost to design and construct the traffic signal prior to issuance of an onsite grading permit; the security shall remain in effect until the signal is constructed by the applicant or the developer on the other side of the street. If the land on the other side of the street does not have an approved project connecting to the subject intersection, Applicant shall pay 100% of cost to design and install a signal at the resulting "T" intersection. If, however, the Applicant's development trails the progress of the 11 ohs G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 11 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 development on the other side of the street and the other development is connecting to the subject intersection, the Applicant is responsible for 50% of the cost as previously stated in this condition. 47. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Collector Secondary Arterial Primary Arterial Major Arterial 3.0" A.C./4.50" A.B. 4.0"/5.00" 4.0"/6.00" 4.5"/6.00" 5.511/6.5011 or the approved equivalents of alternate materials. PARKING LOTS 1) The design of parking facilities shall conform to LQMC Chapter 9.150 Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 48. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Jefferson Street, 1 130 ± feet S. of the C/L Intersection with Avenue 52): Full turn access. B. Secondary Entry (Jefferson Street, 810 ± feet S. of the C/L Intersection with Avenue 52): Right turn in, Right turn out. C. Secondary Entry (Jefferson Street, 490 ± feet S. of the C/L Intersection with Avenue 52): Right turn in, Right turn out, Left turn in. 30 067 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 12 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 D. Primary Entry (Avenue 52, 375 ± feet E. of the C/L Intersection with Jefferson Street): Left & Right turn in, Right turn out. E. Secondary Entry (Avenue 52, 635 ± feet E. of the C/L Intersection with Jefferson Street): Right turn in, Right turn out. F. This Secondary Entry shall be a shared access drive/road with the adjacent landowner and be centered on the easterly property line. The shared access drive/road layout shall be designed to the satisfaction of the City Engineer. In the event the adjacent landowner desires a security gate serving its property, the gate shall be located away from the property line sufficient distance with the following access road design features occurring on the adjacent landowners property: adequate stacking, a rejection turnaround feature, and a separate lane for guests. In the event the adjacent landowner does not reasonably cooperate with the applicant in assisting with the shared access drive/road requirement, the City may allow the applicant to implement an alternative design concept satisfactory to the City Engineer, including but not limited to, elimination of the shared access requirement. Nothing in this condition requires the adjacent landowner to pay for sufficient improvements to implement the shared access requirement in a manner that serves the development proposed by Site Development Permit 0 1 -711 . However, reasonable cooperation by the adjacent landowner does include granting of reciprocal cross -access easements between the two landowners that facilitate construction of improvements necessary to implement the shared access concept on both properties in a manner that precludes unnecessary reconstruction of the improvements in the future. 49. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 50. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 51. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements. P3 063 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 13 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 CONSTRUCTION 52. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 53. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential tracts are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDSCAPING 54. The applicant shall comply with Sections 13.24.130 (Landscape Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 55. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 56. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 304 06 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 14 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 57. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs long public streets. 58. Only incidental stormwater will be permitted to be retained in landscape areas. The perimeter setback and parkway areas in the street right of way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. PUBLIC SERVICES 59. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. QUALITY ASSURANCE 60. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 61. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 62. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that construction materials and methods employed comply with the plans, specifications and other applicable regulations. After tributary -area improvements are complete and soils have been permanently stabilized where retention basins have been constructed, testing shall include sand filter percolation tests, as approved by the City Engineer. 63. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the AutoCAD or raster -image files previously submitted to the City to reflect the as -built conditions. 070 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 15 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 MAINTENANCE 64. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 65. The applicant shall make provisions for continuous, perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 66. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. GENERAL: 67. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map amendment or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 68. No signage is approved as part of this approval. The project proponent shall submit a master signage program for Planning Commission approval. 69. Proposed buildings for the gas station site, or pads A, B, C, D, E or F shall be required to submit separate Site Development Permits. 70. All buildings on the site, and particularly the drug store building, shall be designed to include the covered walkways and heavy pillars proposed for the supermarket building. The design of the entire site shall demonstrate a consistent level of architectural detailing with specific attention to rear elevations. 71. The entry of the drug store building shall be squared on the corner, and consistent with the supermarket building design. 306 071 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 16 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2001-711 RLF DEVELOPMENT JANUARY 15, 2002 72. The retention basin landscaping shall be redesigned to include landscaping on the slopes and bottom of sufficient size and density to stabilize soils. 73. The project site plan (and all exhibits which use the site plan as a base map) shall be redesigned to provide trash enclosures adjacent to the building which they serve. The new site plan shall be submitted to the Community Development Department for review and approval prior to submittal of the final document after City Council approval. 3 �) n72 G:\WPDOCS\CCReso-COA\CCBartlettSDPCOA.wpd 17 RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT TO ALLOW A GASOLINE SERVICE STATION AND CAR WASH WITHIN A NEIGHBORHOOD SHOPPING CENTER CASE NO.: CONDITIONAL USE PERMIT 2001-066 APPLICANT: RLF DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of January, 2002, hold a duly noticed Public Hearing to consider the request of RLF Development to allow a gasoline service station within a planned commercial center; and WHEREAS, the Planning Commission of the City of La Quinta, California did on the 1 1 th day of December 2001, hold a duly noticed Public Hearing to consider the request of RLF Development to allow a gasoline service station within a planned commercial center; and WHEREAS, said Conditional Use Permit request has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended by Resolution 83-68, in that Environmental Assessment 2001-433 has been recommended with mitigation measures for certification; and, WHEREAS, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify a recommendation for approval of said Conditional Use Permit: 1. The Conditional Use Permit is consistent with the City's General Plan in that the proposed project furthers the City's General Plan goals for a full service community. The use is consistent with the goals and policies and intent of the General Plan Land Use Element (Chapter 2) . 2. The approval of this Conditional Use Permit is consistent with the Zoning Ordinance in that the project will conform to development standards and the standards included in Specific Plan 2001-054. 3. The proposed land use will not create conditions materially detrimental to the public health, safety and general welfare or injurious to, or incompatible with other land uses in that the project will integrate into the existing neighborhood 308 G:\WPDOCS\CCReso-COA\CCBartlettCUPReso.WPD `, 7 3 City Council Resolution 2002- Conditional Use Permit 2001-066 - RLF Development Adopted: January 15, 2002 4. An Environmental Assessment has been prepared in accordance with CEQA. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Conditional Use Permit 2001-066 to allow a gasoline service station in a planned neighborhood shopping center subject to the Conditions of Approval, attached hereto and made a part of as Exhibit "A". PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15th day of January, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEI A, Mayor City of La Quinta, California U%ad*3a JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California G:\WPDOCS\CCReso-COA\CCBartlettCUPReso.WPD 30.91 III 0 74. CITY COUNCIL RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2001-058 RLF DEVELOPMENT JANUARY 15, 2002 1. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map amendment or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. The development shall comply with Site Development Permit 2001-71 1, and all applicable Conditions of Approval. G:\WPDOCS\CCReso-COA\CCBartlettCUPReso.WPD ATTACHMENT 3 Planning Commission Minutes December 11, 2001 would agree with closing off the one on th estern end and making it an emergency access only. This ould still allow three accesses on Avenue 50 and three on J 04erson Street. 19. Commissioner Tyle/seee ecific Plan states on Page 12 that the trees will b20 years. He would like to see a more detailed lanbefore approving it. He does believe there is a e access points as requested. Also, he would likccess in the rear of the pads eliminated. 20. Mr. Smithreq sted this project be continued to allow them time to bring a la scape plan back to the Commission. He noted the entry to t e north to the tract will not be gated. 21. /omissioner Kirk suggested the applicant be given direction as t to bring back. He needs to address the access points and e a landscape plan. Discussion followed regarding access pons. There being no further discussion, it was moved and seconded by Commissioners Robbins/Kirk to continued Specific Plan 98-034 , Amendment #1, to January 8, 2002, as requested by the applicant. Unanimously approved. Chair an Abels recessed the meeting at 8:51 p.m. and reconvened the meeting at 8:57 p.m. E. Environmental Assessment 2001-433, General Plan Amendment 2001- 082 a request of the City for certification of a Mitigated Negative Declaration of Environmental Impact for an Environmental Assessment and consideration of an amendment to the City's General Plan Circulation Element Table CIR-2 on Major Arterials to amend the minimum intersection spacing of 2,600 feet for commercial frontage. 1. Chairman Abels opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste, presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 31 076 G:\WPDOCS\PC Minutes\PC12-11-01.wpd 9 Planning Commission Minutes December 11, 2001 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked staff to explain the purpose of this request and if it conformed to General Plan. Staff stated this project is being processed before the General Plan update can occur. 3. Commissioner Kirk asked why 1,060 feet. Senior Engineer Steve Speer stated the distance criteria evolved as a result of accommodating something different than quarter -mile spacing. Under the original General Plan, staff was doing spacing at 1,320 feet which is a quarter mile. Staff found it was difficult to get driveways right at 1,320 feet, so staff softened the figure and went to 1,200 feet. This even became difficult so staff looked at what distance would be the most accommodating in a one mile distance. That distance is 1,060 feet; you cannot fit the fourth signal in, in a one mile distance. Commissioner Kirk stated the analysis indicated that other than special circumstances, capacities would not be affected on our major roadways and signals do not affect capacities much in terms of through -put. Staff stated intersections are where the impacts occur. Commissioner Kirk stated he did not see this referenced much in terms of travel times. What could be expected for instance, if a dozen more signals were placed on Washington Street, it would not affect the volume, but what would be the travel time? Staff stated there are two ways of measuring the Level of Service. One is based on delay and the City has used this method for several years. Level of Service "D" takes into consideration delays and so far it is considered acceptable. Commissioner Kirk stated it appeared to be a measurement of volume versus capacity and not a delay measurement. Is staff saying that by adding additional intersections on our major Arterials, we would not expect increases in delay. Staff stated there would be delays. 3. Commissioner Tyler asked why this application is being done on a City-wide basis. From a safety factor you would want to reduce the number of intersections. Planning Consultant Nicole Criste explained the volume to capacity versus delay, as discussed by Commissioner Kirk. For Level of Service "D" there is a range of delay time that can be added in and still maintained Level D. In this case the traffic engineer added the mitigation measures regarding the interconnection of signals to optimize the movement through a Major Arterial. w � a 07� G:\WPDOCS\PC Minutes\PC12-11-01.wpd 10 Planning Commission Minutes December 11, 2001 4. There being no further public comment, the public participation portion of the public hearing was closed and open for Commission discussion. 5. Commissioner Robbins stated he has no objection. 6. Commissioner Kirk stated he understands this would add more signals. Staff stated it depends on whether or not it is a Primary Arterial or Major Arterial. The current standard for Major Arterials use 2,600 feet and this will add a potential of two more signals a mile where the street is adjacent to commercial property. It has more to do with Fred Waring Drive and Jefferson Street, if it meets warrants. 7. Commissioner Butler asked if one of the entrances to the shopping center will have a signal. Staff stated yes, the one at the south end closest to the canal and the condition will be rewritten to allow a full turn movement. Commissioner Butler asked if this was not counterproductive to the round -a -bout. Staff stated that as you start coordinating signals, if you keep them within the 1,060 feet range rather than the half mile range, the platoon of cars will stay together better and make it through the coordinating system. The further apart the signals are the more the cars will stretch out and will not work well on a coordinating system. 8. Commissioner Kirk asked if there was a traffic analysis completed. Staff stated it was a policy analysis. Commissioner Kirk asked how these determinations were made without an analysis. Staff stated they were referring to a traffic analysis in general where a Level of Service "D" represents a range of acceptable traffic flow at intersections. Discussion followed regarding traffic flow. 9. There being no further discussion, it was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2001-150 certifying the Environmental Assessment. ROLL CALL: AYES: Commissioners Butler, Tyler, and Chairman Abels. NOES: Commissioners Kirk and Tyler. ABSENT: None. ABSTAIN: None. 10. It was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2001-151 recommending 31 approval of General Plan Amendment 2001-082, as submitted. 0'7 8 G:\WPDOCS\PC Minutes\PC12-11-01.wpd II Planning Commission Minutes December 11, 2001 ROLL CALL: AYES: Commissioners Butler, Robbins and Chairman Abels. NOES: Commissioners Kirk and Tyler. ABSENT: None. ABSTAIN: None. F. Environmental Assessment 2001-433, Specific Plan 2001-0454, Conditional Use Permit 2001-066 and Site Development Permit 2001- 71 1; a request of RLF Development for certification of a Mitigated Negative Declaration of Environmental Impact for an Environmental Assessment, Consideration of an amendment to the City's General Plan Circulation Element Table CIR-2 on Major Arterials to allow the minimum intersection spacing to be 2,600 feet for commercial frontage as previously required, review of design guidelines and development standards for a 120,000 square foot shopping center; consideration to allow a gas station; and review of development plans to include a supermarket, associated retail tenants, bank, and drugstore for the property located at the southeast corner of Avenue 52 and Jefferson Street. 1 . Chairman Abels opened the public hearing and asked for the staff report. Planning Consultant Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked what mechanical equipment they were referring to on Page 25 of the Environmental Assessment. Staff stated it was the market's trash compactors. Construction hours would be governed by the Zoning Code. Commissioner Tyler asked about the proposed changes submitted by the Public Works Department. Senior Engineer Steve Speer noted additional changes being proposed by staff. 3. Commissioner Kirk asked staff why when a specific plan is submitted they all seem to contained a different tone and structure; is staff giving the applicants specific plan guidelines? Staff stated they are each given examples and a standard outline and this is how they chose to present it. Commissioner Kirk stated that if the specific plan is silent on any particular issue, he assumes the Zoning Code will govern. Staff stated that was true. Commission Kirk questioned why lighting was mentioned. Staff stated just to bring it to the applicant's attention. Commissioner Kirk asked how the nursery could function as a retention basin, as 07 r G:\WPDOCS\PC Minutes\PC12-11-01.wpd 12 Planning Commission Minutes December 11, 2001 he thought it was an interesting idea. Staff explained there is no hydrology study to base any opinion on. Commissioner Kirk asked if the applicant were to expand the size of the retention basin volume to accommodate a commercial nursery would the City be interested. Senior Engineer Steve Speer stated the City would need to see the details of what was being proposed. There are some uses you can have in a retention basin. 4. Chairman Abels asked if the applicant would like to address the Commission. Mr. Richard Frandsen, principal in the project, gave a presentation on the project. In regard to percolation, it seems the same amount of water would be percolated. There have no specific user and if the City does not think it will work, they accept the conditions as recommended. 5. Chairman Abels asked if this supermarket will be adequate in size for future planning. Mr. Frandsen stated it can be any size; the average supermarket is 21-85,000 square feet. It is a matter of the customer base. 6. There being no further questions of the applicant, Chairman Abels asked if anyone else would like to speak regarding this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 7. Commissioner Robbins stated his concern is always the rear of the building and how it will look to the residents to the south and southeast. Without seeing additional detail and how it will interface with the surrounding projects, he is unable to support it at this time. 8. Commissioner Kirk stated he could support the project if staff worked with the applicant to clean up the Specific Plan and if we were allowed to be creative with the retention basin. 9. Commissioner Butler stated he did not see a plant pallette. Staff stated it is contained in the attachments. Commissioner Butler asked if the tree size proposed was adequate. Staff stated they are. G:\WPDOCS\PC Minutes\PC12-11-01.wpd 13 Planning Commission Minutes December 11, 2001 10. Commissioner Tyler asked if there was pedestrian access behind the arch. Staff stated yes. 11. There being no discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-149, recommending certification a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-433, as modified: A. Addendum #1 1 .A.2. deleted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 12. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-151, recommending approval of General Plan Amendment 2001-082, as recommended. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 13. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-152, recommending approval of Specific Plan 2001-054, as modified: A. Condition #45.A.2: Per Public Works revision. B. Condition #47.A.: Include a full turn movement. C. Condition #47.C.: Include a left turn in. D. Condition #82: Remove reference to. a building pad and leave the nursery in but make it subject to City Engineer approval. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: Commissioner Robbins. ABSENT: None. ABSTAIN: None. 14. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2001-153, recommending approval of Conditional Use Permit 2001-066, as recommended. G:\WPDOCS\PC Minutes\PC12-11-01.wpd 14 Planning Commission Minutes December 11, 2001 ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 14. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2001-154, recommending approval of Site Development Permit 2001-71 1, as recommended. A. Condition #2: Coachella Valley Unified School District. B. Condition #47.A.2.: Per the Public Works Department revisions. C. Condition #48.A.: Include a full turn. D. Condition #48.C.: Include a left turn in. E. Condition #70: Add: specific attention shall be to provide articulation along all the buildings rear elevations. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: Commissioner Robbins. ABSENT: None. ABSTAIN: None. VII. RUSINESS ITEMS: F. Right of Way Vacations 2001-07 08 09 010; a request of KSL Land Cor ration, The Keith Companies, Blaine and Susan Grimes, and La Quinta its Foundation respectively, for a determination of consistency with the Quinta General Plan of the proposed right of way vacations located on p tions of Avenida Bermudas north of Calle Tampico, Calle Amigo near Av ue 52, Lots 16 an 17 of Tract 2667, and Avenue 48 west of Washingto Street. 1 . Chairman Abels op ed the public hearing and asked for the staff report. Senior Engine Steve Speer presented the information contained in the staff re rt, a copy of which is on file in the Community Development De rtment. 2. Chairman Abels asked if there re any questions of staff. Commissioner Tyler asked who holds t easement on Westward Ho Drive and do they agree with its elimi tion. Senior Engineer Steve Speer stated that is a public utility eas ent and letters are being sent out to the utilities for them to res ond. Once the Commission has determined whether or not there i consistency with the General Plan, it will then go the City Council r a Notice of Intent to vacate and then a public hearing to make a d ision on. 31 ►�► the vacation. 092 f G:\WPDOCS\PC Minutes\PC12-11-01.wpd 15