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PCMIN 07 27 1993 MINUTES PLANNING COMMISSION- CITY OF LA QUINTA A regular meeting held at the La Quinta City Hall 78-105 Calle Estado, La Quinta, California July 27, 1993 7:00 P.M. I. CALL TO ORDER A. The meeting was called to order at 7:01 P.M. by Chairwoman Barrows. Commissioner Ellson led the flag salute. H. ROLL CALL A. ChairWoman Barrows requested the roll call. Present: Commissioners Adolph, Ellson, Man's, Abels, and Chairwoman Barrows. B. Staff Present: Planning Director Jerry Herman, Principal Planner Stan Sawa, Associate Planner Greg Trousdell, Associate Planner Leslie Mouriquand-Cherry, and Department Secretary Betty Sawyer. IV. PUBLIC HEARINGS A. Public Use Permit 93-015; a request of Pactel Cellular to allow the attachment and operation of a cellular antenna to an existing tower structure and the construction of a 484 square foot equipment support building. 1. Associate Planner Leslie Moufiquand-Cherry presented the information contained in the Staff report, a copy of which is on file in the Planning and Development Department. 2. Commissioner Ellson asked staff if the chainlink fence was in compliance with the City regulations. Planning Director Jerry Herman stated the Imperial Irrigation District 0ID) site was constructed under the County regulations and when it was annexed into the City the fence was grandfathered. Commissioner Ellson asked if it was landscaped. Staff stated it was not. , PC7-27 1 Planning Commission Minutes July 27, 1993 3. Chairwoman Barrows opened the public hearing and asked if the applicant had any comment. The applicant stated he was available to answer any questions of the Commission. 4. There being no questions of the applicant, Chairwoman Barrows closed the public hearing. 5. There being no comment, Commissioners Abels/Ellson moved to adopt Minute Motion 93-037 approving Public Use Permit 93-015 subject to conditions. Unanimously approved. B. Tentative Tract 23995 (3rd Extension of Time) and Parcel Map 26860 (lst Extension of Time; a request of A. G. Spanos Construction, Inc. for approval of a one year time extension for two previously approved subdivision maps. 1. Associate Planner Greg Trousdell presented the information contained in the Staff report, a copy of which is on file in the Planning and Development Department. 2. Commissioner Marts asked if there were overhead power lines going through the middle of Parcel 1. Staff stated there were. 3. Commissioner Adolph asked if this was the last extension that could be requested. Staff stated this was the last extension for the tentative tract and specific plan as the two relate to each other and if one expires then both expire. The parcel map would remain and they would have to reapply for a development plan for the property. 4. Commissioner Ellson asked if the entire Parcel 3 is designated for a park site. Staff stated no, it would probably be modified sometime in the future to conform with the General Plan. Whoever develops the property will probably file a plot plan to reconfigure the project as only 1.4 acres is required for parkland. 5. Commissioner Ellson asked staff to explain the remainder lot. Staff explained the process. 6. There being no further questions of staff, Chairwoman Barrows opened the public heating. Mr. Ray Hanes, representing the applicant, addressed the Commission and stated they had a buyer for the project and asked for clarification of Condition # 16. Staff stated this applied to the grading plan and asked the Engineering Department to address the question. Steve PC7-27 2 Planning Commission Minutes -- July 27, 1993 Speer, Assistant City Engineer stated this condition should apply to all plans prepared for the project. Mr. Bruce Maize, Vista Development the prospective buyers of the project stated he was asking for clarification because the condition applied to requirements regarding grading and now it applies to the whole project. He stated he would like it to be reworded to comply with the original condition. Mr. Speer stated that most of the condition was Sta~ law and the City does require supervision during construction and will also require this supervision. Commissioner Marrs asked for clarification. Mr. Speer stated this requirement was to augment City inspections as the City did not have the staff to handle all the necessary inspections. Therefore, the City has required the condition in order to obtain the necessary certification of the project. Discussion followed. 7. Commissioner Ellson asked if the buyer was purchasing the entire project or part. Mr. Hanes stated they were purchasing the entire project. Commissioner Ellson asked if they were planning to build the plan as shown or would they be revising the project. Mr. Hanes stated he could not speak for the prospective buyers. 8. Commissioner Adolph asked if there was any type of schedule for the project. Mr. Maize stated that the purchase will close in September and based on a timely process of the mapping and design they expected it to take 6-9 months to deliver a final map. All things are conditioned on the market but their position was to start in the second quarter of 1994. 9. Mr. Maize asked if Condition//24 had been addressed regarding the street setback for Adams Street. Staff stated that it had been revised to a ten foot setback. 10. There being no further questions, Chairwoman Barrows closed the public heating. 11. Commissioner Ellson questioned Condition//29 in that she felt more trees were required. Staff stated that they were required to meet the R-1 standards according to Condition #25. Chairwoman Barrows asked that the Condition be amended to show five trees are required on a comer. 12. Commissioner Ellson asked what should be done to bring the map into compliance with the General Plan. Staff stated that the project has been conditioned to comply with the General Plan. Commissioner Ellson stated she still had a problem with the density of the project. She felt that a PC7-27 3 Planning Commission Minutes July 27, 1993 multi-family project was needed in this area but the density was to much. Discussion followed regarding the density. 13. There being no further questions, Commissioners Adolph/Abels moved to adopt Planning Commission Resolution 93-029 approving Tentative Tract 23995, 3rd extension of time, subject to conditions. ROLL CALL VOTE: AYES: Commissioners Adolph, Ellson, Marrs, Abels & Chairwoman Barrows. NOES: None. ABSENT: None. ABSTAINING: None. 14. Commissioners Marrs/Adolph moved to adopt Planning Commission Resolution 93-030 approving Parcel Map 26860, 1st extension of time, subject to conditions. ROLL CALL VOTE: AYES: Commissioners Adolph, Ellson, Marrs, Abels & Chairwoman Barrows. NOES: None. ABSENT: None. ABSTAINING: None. IV. PUBLIC COMMENT: None V. BUSINESS SESSION: A. Plot Plan 93-504; a request of Winchester Asset Management for La Quinta Golf Properties for approval of a maintenance building and security guardhouse. 1. Principal Planner Stan Sawa presented the information contained in the Staff report, a copy of which is on file in the Planning and Development Department. 2. Commissioner Ellson asked if there was adequate drainage due to the location of the building. Staff stated this would be reviewed and approved by the Engineering Department. 3. Chairwoman Barrows asked if the applicant wished to address the Commission. Mr. Craig Bryant, applicant, stated that the maintenance facility was below grade and would not be visible. If any portion was visible, it would be landscaped to hide it. Mr. Bryant showed samples of PC7-27 4 Planning Com~ission Minutes July 27, 1993 the stone to be used. He went on to explain that the guardhouse was designed to be quiet and make a simple statement. Mr. Bryant asked that he be given permission to leave in or take out the columns that were required by the Design Review Board. 4. Commissioner Adolph stated his concern for the lack of shade for the project's customers. Mr. Bryant pointed out that most of the guardhouses throughout the Valley were not covered and he showed several pictures of guardhouses throughout the Valley and in other states. Commissioner Adolph stated La Quinta was not concerned with what other cities were requiring, but only what La Quinta wanted and he felt additional shade was needed. Discussion followed regarding overhangs. 5. Commissioner Marrs stated he did not think other country clubs had overhangs at their guardhouses. Commissioner Marrs stated he had no problem with the plans as presented. Commissioner Abels stated he concurred. Chairwoman Barrows stated she was in support of the understatement philosophy and she additionally felt the columns should be removed. 6. Commissioner Ellson stated she agreed with the understatement. She initially felt the shade was necessary but understood the reason for not having it. Additionally, she preferred the columns be removed. Her concern was for the use of grey stones and plants that are grey in color and there would be a lack of color contrast to make the building more colorful. 7. Commissioner Adolph asked the applicant why he did not use a mansard to tie the clubhouse and maintenance buildings together. Mr. Bryant stated he felt it would be a waste of money as the building will never been seen. 8. There being no further comment, Commissioners Marts/Abels moved to adopt Minute Motion 93-038 approving Plot Plan 93-504 as submitted, subject to a condition that the columns be deleted. Unanimously approved. 8. Mr. Bryant asked for clarification as to which conditions the Commission was approving. Staff stated they were the last three pages of the staff report, Conditions 1-22, with the addition of a condition to remove the columns. PC7-27 5 Planning Commission Minutes July 27, 1993 ¥I. CONSENT CALENDAR A. Commissioners Ellson/Marrs moved and seconded a motion to approve the Minutes of July 13, 1993 as corrected. Unanimously approved. VII. OTHER - A. Commissioner Ellson asked staff if the newsletter "Livable Places Update" was available to the Commissioners. Staff stated they would order the newsletter. B. Commissioner Ellson asked if staff could acknowledge Mr. Levin from Lake La Quinta and thank him for his comments regarding the landscaping at the One Eleven La Quinta Center. Staff stated they would do so. C. Commissioner Adolph asked for clarification regarding the memo they received concerning the roles and responsibilities of the Design Review Board and Planning Commission concerning the wording "conditional recommendation". Planning Director Jerry Herman explained this only applies to a condition that will cause any action to take place after the City Council approves a project. Commissioner Adolph asked for clarification on the word "major redesign". Planning Director Jerry Herman explained the Council wanted to approve the project in its final form. Discussion followed regarding examples. Staff stated the object was to get the project through in a timely manner. D. Commissioner Ellson asked if there was any additional City processing cost to the applicant for continuing the project. Staff stated there was no cost unless it was an appeal of the applicant. VIII. AD.IOURNMENT A motion was made and seconded by Commissioners Adolph/Abels to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission on August 24, 1993, at 7:00 P.M. at the La Quinta City Hall Council Chambers. This meeting of the La Quinta Planning Commission was adjourned at 8:22 P.M., July 27, 1993. PC7-27 6