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1998 05 13 IAB Minutes INVESTMENT ADVISORY BOARD Meeting May 13, 1998 I CAI L TO ORDFR Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Acting Chairperson Brown, followed by the Pledge of Allegiance. PRESENT: Board Members Frame, Lewis, Osborne and Acting Chairperson Brown ABSENT: Board Members Bulgrin, Irwin, and Chairman Sales OTHER PRESENT: John Falconer, Finance Director and Diane Aaker, Secretary II CONFIRMATION OF AGFNDA- Confirmed III PURLIC COMMFNT - None IV CONSI=NT CAi FNnAR A. Approval of Minutes of Meeting for March 11, 1998 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Frame to approve the minutes of April 8, 1998. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for March, 1998 Mr. Falconer presented the Staff Report advising that there were no new changes to the report. MOTION - It was moved by Board Member Frame/Lewis to review, receive and file the Treasury Report for March 1998. Motion carried unanimously. Investment Advisory Board May 13, 1998 Minutes B. Fiscal Year 1998199 Investment Policies In response to Acting Chairperson Brown, Mr. Falconer advised that a Joint Meeting with the City Manager/City Attorney and the Investment Advisory Board is schedule for June. Acting Chairperson Brown advised that at the last meeting, the Board requested Staff to go back to the City Manager and bring back to the Board a comfortable maximum percentage for LAIF. She requested an overall recommendation from Staff and the Board at this time. Board Member Osborne stated that he feels that the policy is great the way it stands, he further advised that the Board can vote on the policies in June when the other members are in attendance. Board Member Lewis advised that he has no problem leaving the LAIF percentage at 35%. He further advised that Staff is maintaining the percentage at a lower level than the percentage. Board Member Frame agreed with leaving the LAIF percentage at 35%. Acting Chairperson Brown thanked Staff for accommodating the Board with all their requests. She further advised that the Board couldn't have succeeded without the help of the Finance Director. In response to Board Member Lewis, Mr. Falconer advised that Staff prefers to maintain the LAIF level at 35%. In response to the Board, Mr. Falconer advised that the Board could schedule to act on the Investment Policies at the June meeting with the City Manager/City Attorney at the next meeting. The Board concurred that they would feel more comfortable having the Investment Policies approved before the meeting with the City Manager and City Attorney. MOTION - It was moved by Board Members Lewis/Frame to approve the Investment Policies for Fiscal Year 1998/99. Motion carried unanimously. Investment Advisory Board May 13, 1998 Minutes VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report- April, 1998 In response to Board Member Lewis, Mr. Falconer advised that the City would receive 6.5 million May 14th, for property tax allocations. He further advised that he would possibly invest 4 million in Commercial Paper and 2.5 million in LAIF. B. Pooled Money Investment Board Reports - February 1998 Noted and filed VII BOARD MEMBER ITEMS Board Member Osborne thanked the City for sending him and Board Member Bulgdn to the California Municipal Treasurers AssociatiOn Conference. There was a lot of good information provided. Board Member Frame advised that his term ends at the end June and due to travel commitments, he will not reapply. He further advised that he has enjoyed his 3-year term with the Board. He further commented that John Falconer has done a great job and he has total confidence in him. VIII ADJOURNMENT MOTION - It was moved by Board Member Lewis/Osborne to adjourn the meeting at 6:00 P.M. Motion carried unanimously.