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2002 04 02 CC4 sep QU&M City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, April 2, 2002 - 2 p.m. I. CALL TO ORDER Beginning Res. No. 2002-45 Ord. No. 369 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION, CITY OF INDIO V. CITY OF LA QUINTA. CASE NO. INC 025560 PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a). NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, persons identified as negotiating parties, do not attend the closed session when the City is considering acquisition of real property,. IV. PLEDGE OF ALLEGIANCE 00 City Council Agenda Page 1 April 2, 2002 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS - None Vill. WRITTEN CORRESPONDENCE - None IX. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF MARCH 19, 2002. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED APRIL 2, 2002. 2. APPROVAL OF A SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION AND ADOPTION OF THREE RESOLUTIONS REGARDING THE CITY'S PARTICIPATION IN THE CaIPERS HEALTH PLAN. 3. ADOPTION OF A RESOLUTION APPROVING A STREET CLOSURE FOR LA QUINTA'S 20TH ANNIVERSARY PARADE TO BE HELD APRIL 27, 2002 ON AVENIDA BERMUDAS. 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE ASSISTANT ENGINEER II TO ATTEND THE FLOOD -PLAIN MANAGEMENT AND DUTIES OF THE LOCAL ADMINISTRATOR SEMINAR SPONSORED BY THE CITY OF SANTA CLARITA AND PRESENTED BY THE CALIFORNIA DEPARTMENT OF WATER RESOURCES IN SANTA CLARITA, CALIFORNIA ON MAY 2, 2002. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR MEMBER OF THE CITY COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES LEGISLATIVE ACTION DAYS CONFERENCE IN SACRAMENTO, CALIFORNIA TO BE HELD MAY 15-16, 2002. City Council Agenda Page 2 April 2, 2002 0 �J 6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 30125-1, SEDONA HOMES. 7. ADOPTION OF A RESOLUTION APPROVING A STREET CLOSURE PERMIT FOR THE ANNUAL GREATER COACHELLA VALLEY SOAP BOX DERBY TO BE HELD APRIL 20, 2002 ON AVENIDA BERMUDAS. 8. APPROVAL OF A CONTRACT EXTENSION TO RETAIN ROY F. STEPHENSON, P.E. OF BERRYMAN AND HENIGAR AS INTERIM PUBLIC WORKS DIRECTOR/CITY ENGINEER. 9. APPROVAL TO DISTRIBUTE REQUEST FOR PROPOSALS TO PREPARE DESIGN PLANS FOR THE CITY HALL EXPANSION. 10. APPROVAL OF THE FIFTH AMENDMENT TO THE AGREEMENT WITH RIVERSIDE COUNTY FOR LAW ENFORCEMENT SERVICES, ADDING A SECOND MOTORCYCLE OFFICER. 11. ADOPTION OF A RESOLUTION CERTIFYING THE OFFICIAL CANVASS OF ELECTION RETURNS FOR MEASURE "B" HELD ON MARCH 5, 2002. 12. APPROVAL OF A REQUEST BY THE LA QUINTA ARTS FOUNDATION TO UTILIZE THE COUNCIL CHAMBERS FOR A FESTIVAL EVENT WRAP-UP MEETING ON WEDNESDAY, APRIL 3, 2002, 9:00 A.M. TO 11:00 A.M. XI BUSINESS SESSION 1. CONSIDERATION OF TEMPORARY ART LOAN AGREEMENT WITH JOHN KENNEDY FOR ART AT THE LA QUINTA SENIOR CENTER. A. MINUTE ORDER ACTION 2. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUEST BY MARTIN LANGER FOR A COMMUNITY CONCERT. A. MINUTE ORDER ACTION 3. CONSIDERATION OF DESIGN PLANS FOR EXPANSION OF THE CITY -OWNED FACILITY LEASED BY THE YMCA AND POSSIBLE COMMUNITY SERVICES GRANT APPROPRIATION.. A. MINUTE ORDER ACTION 4. CONSIDERATION OF AMENDING SECTION 12.32.120 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE, REGULATING THE PARKING OF COMMERCIAL VEHICLES AND A MOTION TEMPORARILY SUSPENDING FUTURE ENFORCEMENT OF CERTAIN OF THE CURRENT RESTRICTIONS REGARDING COMMERCIAL VEHICLE PARKING. A. MINUTE ORDER ACTION City Council Agenda Page 3 April 2, 2002 5. Lei 7. CONSIDERATION OF A RESOLUTION OF CONCERN REGARDING THE EFFECT OF WATER TRANSFERS ON THE SALTON SEA. A. RESOLUTION ACTION SECOND READING OF ORDINANCE NO. 367 AMENDING THE CITY'S DEVELOPMENT CODE. A. MOTION TO ADOPT ORDINANCE NO. 367 ON SECOND READING SECOND READING OF ORDINANCE NO. 368 ADDING AN AGRICULTURAL/EQUESTRIAN ZONING DESIGNATION ZC 2000-071-A. A. MOTION TO ADOPT ORDINANCE NO. 368 ON SECOND READING XII STUDY SESSION 1. DISCUSSION OF CITY OF LA QUINTA MARKETING STRATEGIES FOR FISCAL YEAR 2002-03 2. DISCUSSION OF THE DRAFT 2002/2003 ECONOMIC DEVELOPMENT PLAN. 3. DISCUSSION OF DRAFT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2002/2003 THROUGH 2O06/2007. 4. DISCUSSION OF CITY COUNCIL GOALS XIII. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PENA) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 11. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. COMMUNITY SERVICES COMMISSION MINUTES OF JANUARY 14, 2002 16. CULTURAL ARTS COMMISSION MINUTES OF FEBRUARY 14, 2002 17. INVESTMENT ADVISORY BOARD MINUTES OF FEBRUARY 13, 2002 00, City Council Agenda Page 4 April 2, 2002 XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR MONTHLY REPORT A. REPORT ON THE STATUS OF THE MOTION PICTURE THEATER 5. COMMUNITY DEVELOPMENT DIRECTOR MONTHLY REPORT A. STATUS OF THE FISHERMAN'S MARKET ART PIECE/LOGO SIGN 6. COMMUNITY SERVICES DIRECTOR MONTHLY REPORT A. ANNUAL FRITZ BURNS PARK POOL REPORT BY THE COACHELLA VALLEY RECREATION AND PARK DISTRICT. 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER MONTHLY REPORT 9. POLICE CHIEF MONTHLY REPORT 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form" and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS - None XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council/ Redevelopment Agency before a public hearing or may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any of the projects(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER A REQUEST BY APPLICANT TO MODIFY CONDITION NO. 65 OF SPECIFIC PLAN 2001-053 AND CONDITION #67 OF TRACT MAP 30096. APPLICANT: PUERTA AZUL, LLC. A. RESOLUTION ACTION City Council Agenda Page 5 April 2, 2002 XIX. ADJOURNMENT Adjourn to the regularly scheduled City Council Meeting, commencing with closed session at 2:00 P.M. and open session at 3:00 p.m., Tuesday, April 16, 2002, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, April 2, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, March 29, 2002. DATED: March 29, 2002 JUN . �GREEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777-7025. A one (1) week notice is required. If background material is to be presented to the City Council, during a City Council Meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session for distribution. City Council Agenda Page 6 April 2, 2002 T 0 4ht 4�Q�rw COUNCIL/RDA MEETING DATE: APRIL 2, 2002 ITEM TITLE: Demand Register Dated April 2, 2002 RECOMMENDATION: Approve Demand Register Dated April 2, 2002 BACKGROUND: Prepaid Warrants: 48772 - 487931 725232.22 48794 - 488021 72,632.58 Wire Transfers} 845832.08 P/R 8465 - 85351 1009830.51 P/R Tax Transfers} 275148.10 Payable Warrants: 48803 - 489421 606,982.32 $964,657.81 FISCAL IMPLICATIONS: Demand of Cash -City $1,456,301.62 Demand of Cash -RDA $721255.92 alconer; Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 00 CITY OF LA QUINTA BANK TRANSACTIONS 3/14/02 - 3/26/02 3/15/02 WIRE TRANSFER - DEFERRED COMP $5,253.02 3/15/02 WIRE TRANSFER - PERS $9,407.36 3/15/02 WIRE TRANSFER - CREDIT UNION $5,171.70 3/18/02 WIRE TRANSFER - RDA ESCROW $65,000.00 TOTAL WIRE TRANSFERS OUT $84,832.08 D ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:37AM 03/26/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 48803 03/26/02 &01687 MYRA BURG 10.00 48804 03/26/02 &01688 CREATIVE VISION 60.00 48805 03/26/02 &01689 BRUCE STOWELL 10.00 48806 03/26/02 &01690 TRADITIONS COMMUNITY ASSN 250.00 48807 03/26/02 &01691 LAGO LA QUINTA HOMEOWNERS 300.00 48808 03/26/02 &01692 PAINTED COVE AT LA QUINTA 300.00 48809 03/26/02 &01693 VANTAGE POINT CONST INC 2.13 48810 03/26/02 &01694 BILL WALKER 4.00 48811 03/26/02 ADT100 ADT SECURITY SVC INC 534.42 48812 03/26/02 AER050 AERO LAMINATORS 57.11 48813 03/26/02 AFF050 AFFAIRS TO REMEMBER 450.00 48814 03/26/02 AME004 AMERICAN PLANNING ASSOC 256.00 48815 03/26/02 AME175 AMERICAN FORENSIC NURSES 150.00 48816 03/26/02 AME200 AMERIPRIDE UNIFORM SVCS 54.97 48817 03/26/02 AND015 DON & PENNY ANDERSON 720.85 48818 03/26/02 ARC100 ARCH 237.84 48819 03/26/02 BAL100 BALLONS & FLOWERS 115.75 48820 03/26/02 BER150 BERRYMAN & HENIGAR INC 23082.00 48821 03/26/02 BES130 BEST LUBE N TUNE 503.51 48822 03/26/02 BRI100 BRINKS INC 300.00 48823 03/26/02 CAD010 CADET UNIFORM SUPPLY 216.57 48824 03/26/02 CAL019 CA ASSOC LOCAL ECONOMIC 445.00 48825 03/26/02 CAL027 CALIF MUNICIPAL TREASURER 120.00 48826 03/26/02 CAL240 CALIFORNIA POOLS & SPAS 200.00 48827 03/26/02 CAL275 CAL -WESTERN FOODSERVICE 60.00 48828 03/26/02 CAR300 CARQUEST 256.95 48829 03/26/02 CEN010 CENTURY FORMS INC 2211.03 48830 03/26/02 COA030 COACHELLA VALLEY INSURANC 94.00 48831 03/26/02 COA067 COACHELLA VLLY PONTIAC 581.48 48832 03/26/02 COA082 COACHELLA VALLEY WATER 612.98 48833 03/26/02 COM030 COMSERCO 556.16 48834 03/26/02 CON115 CONTRERAS CONST 29437.73 48835 03/26/02 C00300 VALI COOPER & ASSOC INC 2967.50 48836 03/26/02 COR150 CORPORATE EXPRESS 111.12 48837 03/26/02 COS050 COSTCO BUSINESS DELIVERY 430.38 48838 03/26/02 COU010 COUNTS UNLIMITED INC 250.00 48839 03/26/02 CPR101 CPRS DISTRICT XI 70.00 48840 03/26/02 DAN200 DANONE WATERS OF NORTH 370.62 48841 03/26/02 DDP100 DD PAINTING 440.00 48842 03/26/02 DEL100 DELTA LIGHTING SYS INC 174447.25 48843 03/26/02 DES010 DESERT BUSINESS MACHINES 137.03 48844 03/26/02 DES018 DESERT ELECTRIC SUPPLY 4143.98 48845 03/26/02 DESO40 DESERT JANITOR SERVICE 4628.50 48846 03/26/02 DES060 DESERT SUN PUBLISHING CO 3681.50 48847 03/26/02 DES065 DESERT TEMPS INC 4386.21 48848 03/26/02 DIE050 DIETERICH POST 48.13 48849 03/26/02 DLO100 DLO ENTERPRISES INC DBA 75.00 0 002 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:37AM 03/26/02 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 48850 03/26/02 DOU010 DOUBLE PRINTS 1 HR PHOTO 105.56 48851 03/26/02 ELM100 ELMS EQUIPMENT RENTAL INC 309.81 48852 03/26/02 END051 ENDICOTT ENTERPRISES 4249.50 48853 03/26/02 ENR100 ENRG FUEL USA INC 6.48 48854 03/26/02 EQUO10 DALE EQUITZ 100.00 48855 03/26/02 EVA050 DAVID EVANS & ASSOC INC 18872.01 48856 03/26/02 EVA100 GUY EVANS 770.00 48857 03/26/02 EXP200 EXPRESS DETAIL 915.00 48858 03/26/02 FED010 FEDERAL EXPRESS CORP 469.90 48859 03/26/02 FIR015 FIRST AMERICAN REAL 141.39 48860 03/26/02 FIR017 FIRST CHOICE SERVICES 404.19 48861 03/26/02 GAS010 GASCARD INC 306.98 48862 03/26/02 GCS010 GCS WESTERN POWER & EQUIP 463.68 48863 03/26/02 GE0010 GEORGE'S GOODYEAR 817.82 48864 03/26/02 GSD050 GS DIRECT 166.29 48865 03/26/02 GUM050 BRAD GUMMER 1172.50 48866 03/26/02 HIC200 RENE' HICKEY 192.50 48867 03/26/02 HIG010 HIGH TECH IRRIGATION INC 46.22 48868 03/26/02 HIL150 HILTON FARNKOPF & 3186.05 48869 03/26/02 HOA010 HUGH HOARD INC 338.62 48870 03/26/02 HOM030 HOME DEPOT 849.50 48871 03/26/02 HOP050 BOB HOPE CHRYSLER CLASSIC 25000.00 48872 03/26/02 ICM020 ICMA DISTRIBUTION CENTER 141.99 48873 03/26/02 IND030 INDIO SHOE STORE INC 355.80 48874 03/26/02 INL200 INLAND POWER EQUIPMENT CO 17.51 48875 03/26/02 JAC150 STEVEN JACOBS 133.00 48876 03/26/02 JAS100 JAS PACIFIC 9246.38 48877 03/26/02 JDD100 JDD,LLC 74763.72 48878 03/26/02 JIF100 JIFFY LUBE/AFMS 391.62 48879 03/26/02 JOB020 JOBS AVAILABLE INC 138.00 48880 03/26/02 JON040 KARYN JONES 308.00 48881 03/26/02 JPRO10 JP REPROGRAPHICS 1872.78 48882 03/26/02 JPS100 JP STRIPING 850.00 48883 03/26/02 JUD010 JUDICIAL DATA SYSTEMS COR 193.56 48884 03/26/02 KRI100 BRUCE KRIBBS CONSTRUCTION 4972.00 48885 03/26/02 LAQ008 LA QUINTA ARTS ASSOC 300.00 48886 03/26/02 LAR100 ANN LA ROSE 35.00 48887 03/26/02 LAS030 LASERLOCK SPECIALITIES 322.48 48888 03/26/02 LOW100 LOWE'S COMPANIES INC 192.26 48889 03/26/02 LUN050 LUNDEEN PACIFIC CORP 43264.70 48890 03/26/02 MCDO10 MC DOWELL AWARDS 59.48 48891 03/26/02 MIR010 MIRASOFT INC 50.00 48892 03/26/02 MUN010 MUNI FINANCIAL SERV INC 4039.77 48893 03/26/02 NAT050 NATIONAL TRUST HISTORIC 115.00 48894 03/26/02 NAW010 RON NAWROCKI 1200.00 48895 03/26/02 NEX010 NEXTEL COMMUNICATIONS 1948.78 48896 03/26/02 NIC101 NICKERSON & ASSOC INC 13079.00 48897 03/26/02 OFF005 OFFICE DEPOT INC 988.39 48898 03/26/02 OWE020 OWEN & BRADLEY 161.50 ol 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:37AM 03/26/02 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 48899 03/26/02 PET005 CASH/PETTY CASH 100.00 48900 03/26/02 PET100 PET PICKUPS 599.18 48901 03/26/02 PET200 P F PETTIBONE & CO 341.35 48902 03/26/02 PF0100 THERESA PFOTENHAUER 196.00 48903 03/26/02 PIN010 THE PIN CENTER 1955.00 48904 03/26/02 PIT010 PITNEY BOWES CREDIT CORP 1366.00 48905 03/26/02 PLA050 CHRISTOPHER PLATAMONE 714.00 48906 03/26/02 PRE015 THE PRESS -ENTERPRISE CO 1126.42 48907 03/26/02 RAD050 RADIO SHACK 108.42 48908 03/26/02 RAL050 RALPHS GROCERY CO 80.98 48909 03/26/02 RAS035 CHARLOTTE RASHMI-GRAFF 861.00 48910 03/26/02 RBF100 RBF CONSULTING 600.00 48911 03/26/02 RIV020 RIV CNTY AUDITOR-CONTROLR 482.00 48912 03/26/02 RIV030 RIVERSIDE COUNTY CLERK 4.00 48913 03/26/02 RIV082 RIV PUBLIC HEALTH LAB 50.00 48914 03/26/02 RIV101 RIV COUNTY SHERIFF/INDIO 10109.10 48915 03/26/02 RIV106 RIV CNTY SHERIFF TECHNICL 24363.00 48916 03/26/02 RJM100 RJM DESIGN GROUP INC 2327.61 48917 03/26/02 ROC100 ROCKHURST COLLEGE CONT ED 335.75 48918 03/26/02 RUT050 RUTAN & TUCKER 34676.88 48919 03/26/02 8AX100 SAXON ENGINEERING SERVICE 560.00 48920 03/26/02 SMA010 SMART & FINAL 216.42 48921 03/26/02 SMI150 MALCOLM SMITH MOTORSPORTS 411.90 48922 03/26/02 SOU007 SOUTHWEST NETWORKS, INC 8548.98 48923 03/26/02 SOU100 SOUTHLAND GEOTECHNICL INC 400.00 48924 03/26/02 SPE010 STEVE SPEER 453.95 48925 03/26/02 STA045 STAN'S AUTO TECH 395.89 48926 03/26/02 STA150 STATER BROS 13.60 48927 03/26/02 STE008 FRANK STEIN NOVELTY CO 55.74 48928 03/26/02 ST0100 STORIGHT SYSTEMS LTD 6294.63 48929 03/26/02 SUN075 SUNLINE TRANSIT AGENCY 390.00 48930 03/26/02 TER100 TERRA NOVA PLANNING & 15548.76 48931 03/26/02 TKDO10 T.K.D. ASSOCIATES INC 1187.43 48932 03/26/02 TOP010 TOPS'N BARRICADES INC 266.68 48933 03/26/02 TOT010 TOTALPLAN 1526.50 48934 03/26/02 TRU010 TRULY NOLEN INC 162.00 48935 03/26/02 UST050 U S TOY CO INC 246.51 48936 03/26/02 VAL005 VALLEY ANIMAL CLINIC 1281.16 48937 03/26/02 VON010 VON'S C/O SAFEWAY INC 4.12 48938 03/26/02 WAL010 WAL MART COMMUNITY 107.04 48939 03/26/02 WES009 WEST COAST TRANSPORTATION 682.50 48940 03/26/02 WLC100 WLC ARCHITECTS INC 8029.40 48941 03/26/02 WOR100 WORLDCOM 1405.00 48942 03/26/02 YOU100 YOUNG ENGINEERING SERVICE 1995.00 CHECK TOTAL 606,982.32 Cl m z rl N ('Y) C' rl N M 'cY' ui I— [� rl N N H O z O N M O W (� U H O N M O N (M O N M O N M LO N M U-) N M Lr) N M Ln N (M O N M O N M N N M N N M L N M O N M a Q H H H Ei H H E-4 E-i HP H HE-4 H al (M • 01 O H z H O O O O O O O O O O O O M rl O O rl Lf) O O 'IV .-i r- r- H ri O O W x z D O rl O l0 O .--I O Ln O O O O N M M V' O O Lr) O Lr) >+ a O N (M M N rl IT O O O O O O O O O O O O M r-1 O O N .;T H rl 0' w O '-i P: W O to LY. 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U 0 U) z z L1 H z U U 0 z < 0 H z 9> U) O U) z H M a z H a H a H a M z H a z H Ll z z w 0 z U O z H U) w z W 0> 0 w a> H U) H W cn > U W w> H w H> a W a> a a a, a a a> W a W H> 01 W > W H> w z w <> 1 U) o H U) 0 Cc.1 w a w a a U) w > w > a U) 'a U) rDt:) Cn U) z EH a a z H a a O H w W H Q z (` M 00 M -1 l0 N O > 1 > W m to N O O O O H 1-1 u-) r-1 Ln r-I N O W r-i C Ln LO M In M u7 ul (M Ln O O O M r1 v OD N O W (� z H C] H z H x O z Ol In Q r-I l0 M I l0 l0 1 lD l0 1-1 r- O r-1 N N r-I N N 0) O O O O O O O l0 OD O O (3) Ol I N O 1 O H (� 0) l0 O O OD N N M O O O N O 00 H x a KC m w m x 1 0 0 w H F4 M O CM M O V' C' O O O O O O O O O O O O O t- C' Gq a z OD M O [� O to Ln 00 110 (3) Cl lfl lD 0) O lfl O r-I l0 lfl u) ul O lD In u-) O l0 O (M O f� O M O l� O m O O M O [� O M O [� O U-) O lD O 0) O l0 In In O l0 H z O m in O In O m In M In M Ln N O r- Lr) r-1 u) N O M In O N N O d u) 0 U U Lr) M N N M M N m N N N I- LO M < O r-i O Ln O 1-4 O 1-1 O r-I O ri O r-i O ri O 1-1 O r-i O H O r-1 O 31 O u) O ri z O w U H H H a M Op HH H H H H >+ H H F Z a z U) C7 u, a w o < U O a U a U aC H z H z H z U) z �a F-i z H H F-1 H z H a s 44 F:4 x x F H U w W 1 FC z W W O H H v] O O U F E-I H a z � O z a 0 z 0 z U o << 1 U H 0z H H a < o x a x o z w a H a z < a a a 0 o U) a 0 < H 0 a a s s U) a a s s - z O a a a H U) w U a a 0 z::) 0 cn z H H H H >> > 3 3 3 3 3 3 >+ H 44 z 0 'a W > 0 ,-1 0 H 0 ,-1 0 r-I 0 In Lf) O Ln 0 o ri 0 r-1 0 r-i 0 r-1 rn O O O 0 O O O 0 >+ U E-+ U H O a 0 0 H 0 0 04 0 D cz 0 H U) 0 a o s O z o O a a'i o a a'i o a a O Cl) w ri U a rq 04 0 r4 D 0 FC U H F H H D 3 3 3 3 3 3 >+ 7 t l 0021 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:52PM 03/21/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 48794 03/21/02 CMT059 CMTA 2002 CONFERENCE 48795 03/21/02 COA080 COACHELLA VALLEY WATER 48796 03/21/02 GER050 GERALDINES COSTUMES 48797 03/21/02 JDD100 JDD,LLC 48798 03/21/02 PET005 CASH/PETTY CASH 48799 03/21/02 PYR100 PYRO SPECTCULARS BY SOUZA 48800 03/21/02 RIV030 RIVERSIDE COUNTY CLERK 48801 03/21/02 SCR050 S.C.R.A.P. 48802 03/21/02 VER200 VERIZON CHECK TOTAL 1005.00 9802.31 134.68 55094.83 173.58 3750.00 914.00 1000.00 758.18 72,632.58 0 r, ) 41t 0022 z H N M V' l0 r N Ol O H N M V' Ln 110 r OD m C(! r-A H r-4 H r-I A H H r-I r-4 �7 6 H z (N O H o w E-H E E E x x x x x E C7 < W W W W W W W W W W W w W w W W W W W r� m H H EH EH F, H H H H H H H E-H H H H H H H a a M •• O N H l0 l0 O O l0 O M N O CY) Ql O ao O O O H H O Ln m l0 W a) lO C' l0 OD CT O N N N O O O O W z l0 Ol l0 dl 0 O C O x n O M M Ol M C• H N M Ol N Lr) M u7 L H O >+ O O LO MLr) r V H H O r Ol O < H r un M H a Ln o ,.-i OD M CO O O O M l0 OD LI ) O O H o o M rn r W Ln z H cn o aD H o H �-1 r O rn F:4 M H Lr') H F4 a m w z Cu U) H m m m m m m >+ H (1+ O (-)< FC H FC W w W w Cs7 w FC cn H rC (/l z H H H H z E-+ a a a a a a H a H W H a 0 ri) O 0 z 0 w 0 O w 0 Q O O W H - H H W H E H x x x x x x H > H H cn U H a U U U U U U U > W H 4+ z H a w a >>>>>>> a W a cn a r.0 ai a'i ai < < a z a o a O OH a 0 cn (n (n U) U) U) m O 0 1240 U U U U U U o z o O a a Q Q Q a Q a Q Q < Q w Q U)z U (n z a a a a a a a z w z m z >4 >a >a >4 > >i z z U z H U) F:4 W w W w W W w W w H W x w H H H I:-H H H W x W H w >+ W W > H H H E-H H H H > EO > H > H H H H E-H H > H > H > H Q a FC �C FC FC FC < w w W w w W W o O H CO H 3$ 3 3 3 3 3 W a a a, a a a a N z U w w U w r r r r r r I- 4 Q a N N N (N U) N N O W H H H H D H H OH zI z x M M M M r r O H Q F-i D l0 l0 l0 l0 a O O Ln H z O O O O < H H M Q H H H H > H Y < z a < m w m a 1 0 o w H a O O N M u7 N N L( ) O O O O r O N O r O N W O O n1 l0 l0 (M (M l0 O O O o Ln O to O u7 O C m O o l0 l0 l0 110 110 l0 O O O O to O l0 O l0 O r H H H H H H 4 H u7 (M H (M m M M M u1 u7 z M M M m (M M M (M l0 l0 0 l0 l0 O O O l0 O O to to to to to to to to to to r to to r r r to to to H z H M C' C' C' V' C' C' M M N M r-1 H H M r-i N N D u) Lo u7 u7 Ln Lo Lo Ln u7 H O Ln Ln Lf) in in LO O O O H I' IT IT d' IT C' N r N N N N N N N U U H rC 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Co o 0 H H H H H H H H H V' H H H H H H H H H N � W W W W W W W a U M z 3 3 3 3 3 3 3 W m U o w � o a >+ >+ > >+ >+ >+ > D cn ?( L W W W W W W W W H x x x x x x w E-H a w a a a a a a �4 cn cn U) U) U) U) U) < z z a a a a a a a o < < < < < < a a O F:4 %:4 F:4 9 4< 9 U U U U U U U Q 0 I U > > > > > > 5 U U) >+ >+ >+ >+ >-f > H r.' << w H H H E-+ H E-H U w a , 4 z 0 r-a rl �4 a a a a z H H H H H H w Q m H (D a �4 a t-q a �-1 a H U w w w w w w a H F. 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NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 48772 03/14/02 &01686 MONICA GREGORITZA 10.00 48773 03/14/02 ATT075 AT&T WIRELESS SERVICES 186.35 48774 03/14/02 FER020 TERRY FERGUSON 2155.00 48775 03/14/02 GAB050 GABRIEL'S WROUGHT IRON 10000.00 48776 03/14/02 GRE021 GREATER COACHELLA VALLEY 1350.00 48777 03/14/02 HER010 JERRY HERMAN 225.00 48778 03/14/02 IMPO10 IMPERIAL IRRIGATION DIST 755.79 48779 03/14/02 KIR010 TOM KIRK 225.00 48780 03/14/02 LAQ050 LA QUINTA CITY EMPLOYEES 657.91 48781 03/14/02 LAR100 ANN LA ROSE 8404.50 48782 03/14/02 PIZO50 PIZZA HUT 25.00 48783 03/14/02 PRI050 PRINCIPAL MUTUAL 44825.22 48784 03/14/02 PUB050 THE PUBLIC RECORD 18.00 48785 03/14/02 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 48786 03/14/02 ROB150 STEVE ROBBINS 225.00 48787 03/14/02 SOU010 SOUTHERN CALIF GAS CO 952.45 48788 03/14/02 SPRO10 SPRINT 481.22 48789 03/14/02 TYL050 ROBERT T TYLER 541.00 48790 03/14/02 UNIO05 UNITED WAY OF THE DESERT 164.00 48791 03/14/02 VER200 VERIZON 376.22 48792 03/14/02 WEI050 MARK WEISS 33.00 48793 03/14/02 YUN100 PHYLLIS YUNKER 195.06 CHECK TOTAL 72,232.22 0 13,--) 0025 z a' v uO 110 r rn N OD orn o r-1 ri N ri 0 M 1x H O z N O d' \ H M o W x U H is a� E <T E tT E CT E CT E iP E is E CT E t3) E rn rn tT E tS 0 < FC QQ N H N H (1) H N E+ N H Iv H N E+ N H N H N H 0) H N H N H a a N •• H H z H O O M 0 dl c' M 00 O O O O O O O O Cl O O .--I 41 O O 0 W x z a O .--I 1- N (' I` H M Ln U') O O o Ln N Ln N Ln O N > a O H N O O M rI N r- N 00 o O Ln (M o O 0 O 0 O o O m o O ri 0) o In O r-I 10 co ri Ln In H O O O O 1n M Ln N N Ln r- Ln N N O n r� Ln 4 O N O rI H 00 E-+ U U U U) W W U) U) U a U a FC w z w z w a z< a < F a U< w a w U a U >< a w U a FC a .< s a 9 z 0 a H 0Z 0 O x O x O H x 0 W cn E-+ 0 a H CZ O W Cu H 0 z E-H 0 cn H 0 z < H O a I H 0 w cn E+ O W U H H W H > a a a H x H H E-H U w H > n H a r>r H > n H :4 H x H H O a H 0 a O cn cn a 0 U a a 0 a w 0 cn H a O x O u H x O a 0 +- x O U a cz 0 z O z x U n n z z w a w a w n a z =) a n z n n < z x U n z a W n z x H n z a w n z n n z a a n z w x H U) W O W f24 > w a W QZ W w a > H 14 > x W > z W > > W > U W W > 9 W > OZ W > H w > U z cr) n a 3 3 344 H w H a a w w M O W Ln 1- to I` Cw 00 l0 l0 > I z > z£ W L 00 U-) M v Ln LO M 00 r-1 H n H H 'D z o In l0 1- M N w r- m Ol O O n H x .-I N M N 1-1 In < z a rC w w co C4 1 0 O w H rZ w o 0 0 0 o rn rn o o r �o o 0 0 0 0 0 o o rn rn o o pq o 00 o 0 0 0 0 00 0 tD z M In M l0 U-) M Ln M M O r-I N M ('7 M N M M M N M O M O H z d' O o M u-) M 1f) () in H O r-I Ln r-I U') O O N O O O O O r-1 O (N O O U o 1-1 r-I r-1 H N N O N O O r-I N U < 0 0 0 0 O O 0 -1 0 .--I 0 •--I 0 r1 o r-I O r-i 0 r-I >4 w H U) U) W cn U) cn z a H n w U H U H U F-q cZ H < > z O a o rC z a Ix H < � 04 x 0 N w `o W `� W � ` x a H U W a H z w > 4 o 3 0 a U W W H 0 z a W a w a w a cn U PZ FC O H a z M H 0 a H x H x H w 44 - a a W x a x H z cz D x >A a U >+ H H >+ cz `.4 a a FC 9 a cz 0 H z H H H w cz x z cn rC w cz x w a E a z N N a cn n z O H FC H E-H FC W H C7 0 O z H a H Ga z 0 a W > �o 00 Ln 1- Ln 1` u') I` o N o Ln r-1 N o r 4 O r-4 CD r1 Ln 0 O 0 Ln 1 1 0 >+ U H U H to ri o CD H H CD H H CD H E-H O z W O al CD w z Co C4 W C. a O Ix H O a < r 1 cz < O V N H rC U w rC rC 44 x H x a a a 0026 z U-) �o N l- 00 01 O -A N (M m w LO l0 . 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FISCAL IMPLICATIONS: Approval of the amendment and the three resolutions would lead to the replacement of the City's current medical insurance plan. CalPERS charges an administrative overhead at .5 % of the monthly premium rate. The plan would be available to current and future retirees from the City. The City would have to designate a minimum of $16 of the $800 available monthly to each employee for insurance benefits for health insurance. The City must also cover the $16 monthly payment on behalf of retirees. The additional annual expense to the City on behalf of all employees is estimated at $7,500. Additionally, CalPERS does not offer an Employee Assistance Program (EAP). It is estimated that an EAP can be separately contracted for $10,000 and will be in the 2002/03 budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 5, 2001 the City Council approved a MOU with the LQCEA. A provision of the MOU established the Insurance Review Committee (Committee). The Committee was to review alternative health plans including those offered through CaIPERS and provide a recommendation for an insurance plan effective July 1, 2002. The current plan will cease as of June 30, 2002. The Committee reviewed a number of health insurance plans and has recommended that the City participate in the plan offered U 3 J 4 through CalPERS. The CalPERS plan offers a number of Preferred Provider Organizations (PPOs) and Health Maintenance Organizations (HMOs). Employees may make a choice of any of these plans on an annual basis. An amendment to the current MOU (Attachment 1) has been prepared. The amendment will initiate the City's participation in the CalPERS health plan. The CalPERS health plan is governed under the Public Employees Medical and Hospital Care Act ( PEMHCA). CalPERS has directed the City to prepare three resolutions that will start the City's participation in the CalPERS Health plan. Three separate resolutions have been prepared to address: 1) all current eligible employees' and retirees' participation in the CalPERS health plan, 2) all current elected officials' participation in the plan and 3) coverage for family members of any deceased employee. The language of these resolutions has been prepared by the CalPERS legal office in conformance with PEMHCA. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a second amendment to the MOU with the LQCEA and the adoption of three resolutions regarding the City's participation in the CalPERS health plan; or 2. Do not approve a second amendment to the MOU with the LQCEA and the adoption of three resolutions regarding the City's participation in the CalPERS health plan; or 3. Provide staff with alternative direction. Respectfully submitted, V Q Mark Weiss, Assistant City Manager Approved for submission by: homas P. Genovese, City Manager Attachment: 1. Second Amendment to MOU 034 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ELECTING TO BE SUBJECT TO PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT AND FIXING THE EMPLOYER'S CONTRIBUTION AT AN AMOUNT EQUAL TO OR GREATER THAN THAT PRESCRIBED BY SECTION 22825 OF THE GOVERNMENT CODE WHEREAS, Government Code Section 22850 provides the benefits of the Public Employees' Medical and Hospital Care Act to employees of local agencies contracting with the Public Employees' Retirement System on proper application by a local agency; and WHEREAS, Section 22825.6 of the Act provides that a local contracting agency shall fix the amount of the employer's contribution; and WHEREAS, City of La Quinta, hereinafter referred to as Public Agency, is a local agency contracting with the Public Employees' Retirement System; and WHEREAS,the Public Agency desires to obtain for its employees and annuitants the benefit of the Act and to accept the liabilities and obligations of an employer under the Act and Regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the Public Agency elect, and it does hereby elect, to be subject to the provisions of the Act; and BE IT FURTHER RESOLVED that the employer's contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment; including the enrollment of family members, in a health benefits plan or plans up to a maximum of $16 dollars per month plus administrative fees and Contingency Reserve Fund assessments; and BE IT FURTHER RESOLVED that the executive body appoint and direct, and it does hereby appoint and direct, Personnel/Risk Manager to file with the Board of Administration of the Public Employees' Retirement System a verified copy of this Resolution, and to perform on behalf of said Public Agency all functions required of it under the Act and Regulations of the Board of Administration; and 0 03 Resolution No. 2002- Adopted: April 2, 2002 Page 2 BE IT FURTHER RESOLVED that coverage under the Act be effective on July 1, WIY PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of April, 2002, by the following vote to wit: AYES: NOES: None ABSENT: None ABSTAIN: None JOHN J. PEIVA, Mayor City of La Quinta, California () 3 Resolution No. 2002- Adopted: April 2, 2002 Page 2 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 0-j5 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ELECTING TO BE SUBJECT TO PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT AND FIXING THE EMPLOYER'S CONTRIBUTION AT AN AMOUNT EQUAL TO OR GREATER THAN THAT PRESCRIBED BY SECTION 22825 OF THE GOVERNMENT CODE (ELECTED OFFICIALS) WHEREAS, Government Code Section 22850 provides the benefits of the Public Employees' Medical and Hospital Care Act to employees of local agencies contracting with the Public Employees' Retirement System on proper application by a local agency; and WHEREAS, Section 22825.6 of the Act provides that a local contracting agency shall fix the amount of the employer's contribution; and WHEREAS, City of La Quinta, hereinafter referred to as Public Agency, is a local agency contracting with the Public Employees' Retirement System; and WHEREAS, the Public Agency desires to obtain for elected officials of the Agency, the benefit of the Act and to accept the liabilities and obligations of an employer under the Act and Regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the Public Agency elect, and it does hereby elect, to be subject to the provisions of the Act; and BE IT FURTHER RESOLVED that the employer's contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the plan or plans up to a maximum of $16 dollars per month plus administrative fees and Contingency Reserve Fund assessments; and BE IT FURTHER RESOLVED that the executive body appoint and direct, and it does hereby appoint and direct, the Personnel/Risk Manager to file with the Board of Administration of the Public Employees' Retirement System a verified copy of this Resolution, and to perform on behalf of said Public Agency all functions required of it under the Act and Regulations of the Board of Administration; and 0 4_ 00 R Resolution No. 2002- Adopted: April 2, 2002 Page 2 BE IT FURTHER RESOLVED that coverage under the Act be effective on July 1, 2002. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of April, 2002, by the following vote to wit: AYES: NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 0 4 `- 007 Resolution No. 2002- Adopted: April 2, 2002 Page 2 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California V � J f RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ELECTING TO BE SUBJECT TO SECTIONS 22821 AND 22821.1 OF THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT AND ALLOWS HEALTH BENEFIT COVERAGE FOR FAMILY MEMBERS OF DECEASED EMPLOYEES WHEREAS, Government Code Section 22850 and/or 22850.3 provides the benefits of the Public Employees' Medical and Hospital Care Act to employees of local agencies contracting with the Public Employees Retirement System; and WHEREAS, the City of La Quinta hereinafter referred to as Contracting Agency, is a local agency contracting with the Public Employees' Retirement System under the Act; and WHEREAS, Government Code Sections 22821 and 22821.1 provides certain additional benefits to employees of local agencies contracting under the Act upon proper application; and WHEREAS, the Contracting Agency desires to obtain for its employees the benefit of Section 22821 and 22821.1 and to accept the liabilities and obligations of a contracting agency under the Section; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the Contracting Agency elect, and it does hereby elect, to be subject to the provisions of Section 22821.1 of the Government Code. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of April, 2002, by the following vote to wit: AYES: NOES: None ABSENT: None ABSTAIN: None 0 4 g 009 Resolution No. 2002- Adopted: April 2, 2002 Page 2 JOHN J. PEIVA, Mayor City of La Quinta, California 04J 010 Resolution No. 2002- Adopted: April 2, 2002 Page 2 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 0 4z� ATTACHMENT 1 SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING RECITALS A. The La Quinta City Employees Association (Association) and the City of La Quinta entered into a Memorandum of Understanding (MOU) for the period of July 1, 2000 through June 30, 2003. B. A First Amendment to the MOU was approved on June 5, 2001, which extended the Insurance Review Committee (Committee) through fiscal year 2001-2002 for the purposes of reviewing alternative health insurance plans. The Committee has presented the City Council with a recommendation to participate in the CalPERS Health Plan beginning July 1, 2002. NOW THEREFORE it is agreed by and between the City and the Association as follows: 1 . Effective July 1, 2002, the City's health insurance plan shall be through the CalPERS Health Plan. 2. This Second Amendment to the MOU is subject to approval by the City Council prior to being effective. 3. Except as modified herein, and by the First Amendment, the MOU remains in full force and effect. CITY OF LA QUINTA LA QUINTA CITY EMPLOYEES ASSOCIATION Date: , 2002 Date: , 2002 0 4 -45 auiHru, COUNCIL/RDA MEETING DATE: April 2, 2002 ITEM TITLE: Adoption of a Resolution Approving a Street Closure for La Quinta's 20th Anniversary Parade to be Held April 27, 2002, on Avenida Bermudas AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �J STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving a temporary closure of Avenida Bermudas between Calle Barcelona and Eisenhower Drive and the connecting side streets for the City's 20th anniversary parade on April 27, 2002. Funds were budgeted for developing and implementing the traffic control plan for the parade. The cost to do so is estimated at $5,000. The funds are in two accounts: Account No. 101-452-603-000, Development & Traffic, Traffic Counts/Studies, $2,000 Account No. 101-251-663-657, Community Services, City 20th Anniversary, $3,000. None. On March 27, 2002, representatives of the 20th Anniversary Celebration Committee applied for a Minor Use Permit to hold their Anniversary Parade event on Saturday, April 27, 2002, between the hours of 7:00 A.M. and 3:00 P.M. The Community Development Department will issue Minor Use Permit 02-339 after they receive comments from potentially affected agencies. The proposed parade route is similar to the Soap Box Derby route, except slightly longer in length to what has been used in recent years. The route requires the closure of Avenida Bermudas from Calle Barcelona at the north end to Eisenhower Drive at the south end, and closure of all side streets connecting to Avenida Bermudas within the proposed closure area. These include in sequence from north to south: Calle Amigo, Avenue 52/Calle Sinaloa, Calle Sonora, Calle Ensenada, Calle Nogales, Calle Chihauhau, Calle Monterey, Calle Colima, Calle Arroba, Calle Chillon, Avenida Villa, Calle Madrid, and Avenida Martinez. �i.�► T:\PWDEPT\COUNCIL\2002\020402aa.wpd Temporary street closures are allowed if the City Council adopts a Street Closure Resolution pursuant to Municipal Code Section 12.32. If the Resolution is approved, the Public Works Department will acquire the necessary traffic control devices from a local vendor to implement the traffic control plan. The vendor will also set up and take down the control devices. The professionally prepared traffic control plan cost $2,0001 and the implementation cost for control devices, set up, and take down is approximately $3,000. The parade planning committee will acquire event volunteers to man the barricade locations to ensure continuous integrity of the barricade placement. The temporary street closure will have minimal impacts on the surrounding area because other streets adjoining the site are available to provide access to the surrounding residential properties. The affected property owners will be notified of the upcoming event (Attachment 1 and 2) pursuant to the conditions of Minor Use Permit 02-339. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community because specific conditions will be imposed as a part of Minor Use Permit 02-339. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving a temporary closure of Avenida Bermudas between Calle Barcelona and Eisenhower Drive and all connecting side streets within the closure area for the City's twentieth anniversary celebration parade on April 27, 2002; or 2. Do not adopt a Resolution of the City Council approving a temporary closure of Avenida Bermudas between Calle Barcelona and Eisenhower Drive and all connecting side streets within the closure area for the City's twentieth anniversary celebration parade on April 27, 2002; or 3. Provide staff with alternative direction. KOy r/5tepnenson Interim Public Works Director/City Engineer 0 4 ") 002 T:\PWDEPT\COUNCIL\2002\020402aa.wpd Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Notice of Street Closure to Avenida Bermudas Residents 2. Notice of Street Closure to La Quinta Residents TAPWD EPT\COUNC IL\2002\020402aa. wpd 8 RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW A TEMPORARY CLOSURE OF AVENIDA BERMUDAS BETWEEN CALLE BARCELONA AND EISENHOWER DRIVE AND THE CONNECTING SIDE STREETS, ON APRIL 27, 2002, FROM 7:00 A.M. TO 3:00 P.M. FOR THE CITY'S 201h ANNIVERSARY CELEBRATION PARADE WHEREAS, the City of La Quinta has applied for City Council approval to close Avenida Bermudas between Calle Barcelona and Eisenhower Drive, and all connecting side streets within the closure area for the special outdoor event to be held April 27, 2002; and WHEREAS, the City Council on the 2nd day of April, 2002, reviewed and heard public testimony on this request to temporarily close Avenida Bermudas between Calle Barcelona and Eisenhower Drive and all connecting side streets within the closure area between the hours of 7:00 A.M. and 3:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary street closure: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the City Council, by Resolution, to designate "temporary no parking" areas by placing signs adjacent to the street curb. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Encroachment Permit. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors surrounding the race event. The affected property owners will be notified of the upcoming event as required by Minor Use Permit 02-339. 3. The City can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons are found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not "at risk" while attending the special event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. T:\PWDEPT\COUNCIL\2002\020402aa.wpd , 004 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the closure of portions of Avenida Bermudas between Calle Barcelona and Eisenhower Drive and all connecting side streets within the closure area (Exhibit "A") from 7:00 A.M. to 3:00 P.M. subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Engineer, or his designee, will acquire the necessary traffic control devices and services necessary to implement the temporary street closure plan as approved. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director, a minimum of 24-hours prior to the event. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manager is authorized to reschedule the street closure provided all conditions of approval under Minor Use Permit 02-339 are met. Section 6. The Twenty Anniversary Celebration Committee personnel shall obtain an Encroachment Permit from the Public Works Department, including a traffic control plan, prior to closing the streets, and make arrangements to install all traffic safety signs and barricades prior to the closure of said streets. Section 7. A condition of Minor Use Permit 02-339 shall be to have Riverside County Sheriff's Department personnel on hand to assist with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. 5w 005 T:\PWDEPT\COUNCIL\2002\020402aa.wpd PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 2nd day of April, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 053 T:\PWDEPT\COUNCIL\2002\020402aa.wpd w ,= _ _ - -- -- —■ w. ,■ w� lrol.r; C E =• == == =_= I!CC LIE i '+ ■ ■ ww .w ww wSOM• ww ww ■w ww ww mi ME cc cr Em :: .. .. . .. . .. . on an .. .MM 7. .. ... .. w. .. .. .. �w w •. .w now now ova .w .w .... .R. -- -- ww -- -- — -- -- --_ __ ■■ ww w ww ww ■ -zz - ■- - -1 -■ -- 4 _- �■ -- _■; _� .r — �— --I=E Hm= - -- -- -- �■ ■Fh wa -- —.. _■w _--`—--`——— ■— ■■- =_ m■ =■ ■= ■=w ww' wr w..w w■ ■■ ■!-�� ■_ :■■�■■p■■ _� __� __ g■ . �. -- C C= __ =■ ._ ■_�_ �_ME__ __ �� __ �_■ _ ■i Ir ■w ■. ,■ BE ■. ww wr w■ w■ ww ww w. — -- _— �� ■_ -- ,� __ -- ■ =■ .— ■ —�_ _� `— — — -- - •■ -= =: ■UL ■= — w _ ■w ww -- ii w= w— ■ wr ■- tf, El BE ME C - ww ww ww r -- r■ �N cm ww _— ■■ _■ -- —■_ / �■ �C C= ■_ �C wr ■■ ■■ NAP ,,9 r� PORTABLE CHANGEABLE MESSAGE SIGN PER SHEET 2 F m� SHEET C5 AVENUE 48 PORTABLE CHANGEABLE MESSAGE SIGN PER SHEET 4 C5(LT) AVENUE 50 I. C5(LT) O = y W FIR -4 8 7 SHEET W CAL E TAMPICO FIRoM SHEET dAAI-01 I AVENUE 52 6 5 PORTABLE CHANGEABLE p tA Ct9 C5 MESSAGE SIGN PER SHEET 3 C I.E 410Ajo aosEo C E h 4Al.E W AD m ,c?�! 1 IA 414A. O Q C AA NOTES WLI.01 1. INSTALL TEMPORARY "NO PARKING" SIGNS ON BOTH c SIDES OF AVENIDA BERMUDAS AT 200' SPACING ALONG 0 ENTIRE PARADE ROUTE AND STAGING AREAS, 72 HOURS PRIOR TO THE EVENT. C LU I E(,UI.A Ci < T �� QaOf t SS/ pNA� 1 LEGEND W~�Qf F�jy` d o Z< o N Q SEE SHEET NO. INDICATED N0. 57989 i w BARRICADE WITH SIGN 4 EXP. 6/30 02 * x SCALE: 1 "=2000' elvi P EP R D UNDER T E SUPERVISION OF: APPROVED BY: CITY OF LA QUINTA SHEET NO .(".. C b o oZ TRAFFIC CONTROL PLAN ./ MARK GR / ENWOOD EXPI A ION DATE AVENIDA BERMUDAS OF 72 RCE 57989 DATE CITY ENGINEER RCE PARADE ROUTE 3, ,J aas Shining urignier Than Ever Notice of Street Closure P.O. Box 1504 78-495 CALLE T'AMPICO LA QUINTA, CALIFORNIA 92253 Dear La Quinta Resident living on Avenida Bermudas: Two events will be held in your neighborhood in April: 1. The Eighth Annual Greater Coachella Valley Soap Box Derby: Saturday April 20, 2002 from 5:00 a.m. to 7:00 p.m. 2. The City of La Quinta's 201h Anniversary Celebration Parade: Saturday April 27 from 7:00 a.m. -to 3:00 p.m. ATTACHMENT 1 (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 Soap Box Derby: In order to conduct the Soap Box Derby, it is necessary to close Avenida Bermudas between Calle Nogales and Calle Arroba as well as additional streets in the immediate area (see exhibit on reverse side.) The streets will be closed from 5:00 a.m. to possibly 7:00 p.m. Access to homes on Avenida Bermudas will be provided. A single southbound one way lane adjacent to the westerly curb of Avenida Bermudas will be available for restricted use by residents living in the closed area. Parking on Avenida Bermudas will be prohibited in the closed off areas. Temporary "No Parking" signs will be posted 24 hours in advance of the events. Vehicles parked in the posted areas will be subjected to ticketing and towing. Questions regarding the Soap Box Derby can be directed to Race Director Lucia Moran at 347-1412. Community Parade: The Community Parade will require Avenida Bermudas to be closed from Calle Tecate to Avenue 52 as well as the streets that cross Avenida Bermudas (see exhibit on reverse side). The streets will be closed from 7:00 a.m. to 12:00 noon. On April 27, there will be no direct access to homes on Avenida Bermudas between 7:00 a.m. to 12:00 noon. If you need use of your automobile during the street closure time frame, please park on a nearby side street prior to 8:00 a.m. so it is accessible and available for use during the parade event. Parking on Avenida Bermudas will be prohibited in the closed off areas. Temporary "No Parking" signs will be posted 24 hours in advance of the events. Vehicles parked in the posted areas will be subjected to ticketing and towing. Questions regarding the Community Parade can be directed to Dodie Horvitz, Community Services Director at 777-7018. Your attention and cooperation is greatly appreciated. 05.i N 010 P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 Notice of Street Closure Dear La Quinta Resident: Two events will be held in your neighborhood in April: 1. The Eighth Annual Greater Coachella Valley Soap Box Derby: 2. Saturday April 20, 2002 from 5:00 a.m. to 7:00 p.m. 3. The City of La Quinta's 201h Anniversary Celebration Parade: 4. Saturday April 27 from 7:00 a.m. to 3:00 p.m. ATTACHMENT (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 Soap Box Derby: In order to conduct the Soap Box Derby, it is necessary to close Avenida Bermudas between Calle Nogales and Calle Arroba as well as additional streets in the immediate area (see exhibit on reverse side.) The streets will be closed from 5:00 a.m. to possibly 7:00 p.m. Questions regarding the Soap Box Derby can be directed to Race Director Lucia Moran at 347-1412. Community Parade: The Community Parade will require Avenida Bermudas to be closed from Calle Tecate to Avenue 52 as well as the streets that cross Avenida Bermudas (see exhibit on reverse side). The streets will be closed from 7:00 a.m. to 3:00 p.m. Questions regarding the Community Parade can be directed to Dodie Horvitz, Community Services Director at 777-7018. Please review the map on the reverse side, which identifies the street closure area. Signs will be posted on the mornings of the event advising motorists of the street closures. However, to avoid potential traffic congestion resulting from the Soap Box Derby and the Community Parade, it is recommended that Eisenhower Drive be your main commuting route to and from the Cove on these two dates. Your attention and cooperation is greatly appreciated. T a 0 4hif 4 4 a" COUNCIL/RDA MEETING DATE: April 2, 2002 ITEM TITLE: Authorization for Overnight Travel for the Assistant Engineer II to Attend the Floodplain Management and Duties of the Local Administrator Seminar Sponsored by the City of Santa Clarita and presented by the California Department of Water Resources in Santa Clarita, California on May 2, 2002 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Assistant Engineer II to attend a one - day Floodplain Management and Duties of the Local Administrator Seminar sponsored by the City of Santa Clarita and presented by the California Department of Water Resources in Santa Clarita, California on May 2, 2002. The breakdown of estimated expenditures for this training is as follows: Hotel Room $ 75.00 Travel $ 100.00 Meals $ 30.00 Total $ 205.00 Funds have been approved for this conference as part of the Fiscal Year 2001 /2002 Budget in the Public Works Development and Traffic; Travel, Training, and Meetings Account No. 101-452-637-000. None. The Floodplain Management and Duties of the Local Administrator is sponsored by the City of Santa Clarita, and presented by the California Department of Water Resources. This training is designed for public works staff from communities participating in the National Flood Insurance Program (NFIP), and those staff engineers who may be assigned as the local administrator on behalf of the City. T:\PWDEPT\COUNCIL\2002\020402b.wpd Various topics to be discussed include Federal, State, and Local Community Roles, Floodplain Management vs. Flood Control, Duties of the Local Administrator, NFIP Compliance, FEMA Elevation Certificates, Substantial Improvement and Substantial Damage, Technical Standards, Map Reading and Maintenance, and Flood Insurance. The course is primarily lecture oriented. This course will be very beneficial training and instruction for the Assistant Engineer II in performing his floodplain administration duties. The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Assistant Engineer II to attend a one -day Floodplain Management and Duties of the Local Administrator Seminar sponsored by the City of Santa Clarita and presented by the California Department of Water Resources in Santa Clarita, California on May 2, 2002; or 2. Do not approve authorization for overnight travel for the Assistant Engineer II to attend a one -day Floodplain Management and Duties of the Local Administrator Seminar sponsored by the City of Santa Clarita and presented by the California Department of Water Resources in Santa Clarita, California on May 2, 2002; or 3. Provide staff with alternative direction. Respectfully_ submitted, Foy F tephensdn, P.E. Interifn Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 053 ; 002 T:\PWDEPT\COU NO L\2002\020402b. wpd � CV COUNCIL/RDA MEETING DATE: April 2, 2002 Authorization for Overnight Travel for Member of the City Council to Attend the League of California Cities Legislative Actions Days Conference in Sacramento, California to be Held May 15-16, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for a member of the City Council to attend the League of California Cities Legislative Actions Days in Sacramento, California to be held May 15-16, 2002. FISCAL IMPLICATIONS: Exenditures for this conference are estimated as follows: • Registration $ 75 • Travel $275 • Hotel $360 • Meals $ 75 Total $860 Funds for conference attendance are available in the Legislative Program's Travel, Training & Meetings Account (#101-101-637-000). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW The League of California Cities will be holding their Legislative Action Days Conference at the Sheraton Grand Hotel in Sacramento, California on May 15 and 16, 2002. This conference will involve learning about the decisions being made in Sacramento, networking, and meeting with legislators to discuss important city issues (Attachment 1) . FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Approve authorization for overnight travel for a member of the City Council to attend the League of California Cities Legislative Action Days Conference in Sacramento, California to be held May 15 and 16, 2002; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Management Analyst Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. League of California Cities Legislative Action Days Conference Announcement 002 ATTACHMENT 1 t c 0 TIONMMNEW, 1=co AIA Don't let DATES!!! this happen to your city, ape We all know that the state faces a huge budget crisis. The Governor promised that he would not "balance the budget on the backs of local government." But what about the legislature? Will they show the same restraint? And what will the legislature do about housing legislation this year? If you're a mayor or council member, a city manager, finance director, planning or community develop- ment director or other senior city official, you should be in Sacramento on May 15-16 for the League of California Cities' Legislative Action Days. This is your opportunity to stand shoulder -to -shoulder with other city officials, fighting to protect your city revenues and your ability to make sure that important local matters are decided locally. At this conference, you will: ❖ Learn more about the decisions being made in Sacramento and how they affect your city. ❖ Gather tips and techniques for getting heard by your legislator. ❖ Network with other city officials and learn from their experience. Meet with your legislators in their Capitol offices to discuss important city issues. In this more than any other year, your voice is needed in Sacramento. Register now to attend! I e isi ativeAction Days May 15-16, 2002 v Sacramento, California v Sheraton Grand Hotel � � A League of California Cities Legislative Action Days May 15-169 2002, Sheraton Grand Hotel, Sacramento RETURN THIS ENTIRE FORM TO THE LEAGUE OF CALIFORNIA CITIES City/Agency I HOTEL REGISTRATION ADVANCE REGISTRATION Enter first and last name and official title as they should appear on the registration card. Please indicate spouse/guest name (if not a city or public official) if attending. Please use one form per person. Name Title Nickname for Badge Spouse/Guest if attending E-Mail © If you require reasonable accommodations related to facility access, communication and/or diet, please contact our Conference Registrar at 9161658-8291. Registration receipts will be e-mailed or mailed. Please provide the following: Name Title Address City/Zip State Zip Phone Fax E-Mail Full Program City Officials $75 All Others $125 Total Payment $ Make registration checks payable to League of California Cities. (No purchase orders, American Express, or Discover Cards.) 0 City Check 0 Personal Check OVisa 13 MasterCard Name on Credit Card Authorized Signature Credit Card Number Expiration Date For those paying by credit card ONLY, you may fax to the League at 916/658-8220. You must be registered for the meeting in order to make a hotel reservation. Sorry, NO telephone orders will be accepted. Reservations must be received by 4:00 p.m., April 12, 2002. Fax this form (or mail) to the League, not to the hotel. Name Title City/Agency/Company Address Telephone Fax Arrival Date Departure Date Room Preference: Single -King 13 Double-1 bed O Double/double-2 beds 0 No smoking room D Handicapped access 13 I will share a room with Hotel Reservation Deposit Information: The hotel room rate is $152 plus 12% hotel tax, ($170.24). Deposit checks should be made payable to the Sheraton Grand Hotel Sacramento. All reservations must be guaranteed with payment for one night's room deposit or a major credit card. If deposit is by credit card, please provide the following information: Name on Credit Card Type of Credit Card Credit Card Number Expiration Date Authorized Signature After April 12, 2002, you must make your hotel reservation directly with the hotel. This form must be faxed or postmarked by Friday, April 12, 2002, to: League of California Cities 1 1400 K Street Sacramento, CA 95814 Fax: 916/658-8220 T414f 4 Ira AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 2, 2002 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-1, Sedona PUBLIC HEARING: Homes, Inc. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-1, Sedona Homes, Inc. None. None. Tract Map 30125-1 is located east of Eisenhower Drive, south of Avenue 50 (Attachment 1), and consists of 43 (forty-three) residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of March 21, 2002, City staff has received approval of a technically correct Final Map from the City's Acting Surveyor. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer and the associated securities have been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon recording a technically correct Final Map by the County Recorder with all required signatures except for the City Clerk, within 30 days (May 2, 2002). Once conditional approval is granted, and the City Engineer has signed the map, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. 064 T:\PW DEPT\COUNCIL\2002\020402c. wpd The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-1, Sedona Homes, Inc.; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract Map 30125-11 Sedona Homes, Inc.; or 3. Provide staff with alternative direction. Respectfully bmitted, oy F.. tep s n, . E. Interim Public Works Director/City Engineer Approved for submission by: �o Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 0C-3 002 T:\PWDEPT\COUNCIL\2002\020402c.wpd RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT MAP 30125-1, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the Final Map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Parcel Map 30125-1 is conditionally approved provided the subdivider submits all required items on or before May 2, 2002. Section 2. The City Council's approval of the Final Map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirement to the City Engineer's satisfaction. 003 A. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on May 2, 2002. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the Final Map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 2nd day of April, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEI A, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 6a.�s 004 TRACT NO. 30125- 1 ATTACHMENT 1 AVENIDA FERNANDO ■ LA QUINTA > z HOTEL GOLF & o 0 W TENNIS RESORT ck: W m 0 0 a = o W z N W W a AVENUE 50 PROJECT SITE Ln 0 W VICINITY MAP m NOT TO SCALE o z W a M O R S E 79-799 Old Avenue 52 La QuiMa, CA 92253 DOKICN-�AMpICO • Voi e: 760-7714013 06 SCHULTZ FAX: 760-771-4073 �^� cc :., PLANNERS ENGINEERS SURVEYORS 0VV I: 51700 MAPPING 30125-1 VICINITY 9-24-01 OWNER'S STATEMENT WE HEREBY STATE THAT WE ARE THE OWNERS OF THE LAND INCLUDED WITHIN THE SUBDIVISION SHOWN HEREON; THAT WE ARE THE ONLY PERSONS WHOSE CONSENT IS NECESSARY TO PASS A CLEAR TITLE TO SAID LAND, THAT WE CONSENT TO THE MAKING AND RECORDING OF THIS SUBDIVISION AS SHOWN WITHIN THE DISTINCTIVE BORDER LINE. WE HEREBY DEDICATE TO THE CITY OF LA WINTA THE PUBLIC UTILITY EASEMENTS AS SHOWN HEREON WE HEREBY DEDICATE TO THE CITY OF LA OUINTA THE EASEMENTS FOR RIGHT OF INGRESS AND EGRESS OF SERVICE AND EMERGENCY VEHICLES OVER LOTS A THROUGH D.INCLUSIVE, DESIGNATED AS PRIVATE STREETS. THESE AREAS ARE RETAINED AS PRIVATE STREETS FOR OURSELVES, SUCCESSORS, ASSIGNEES, AND LOT OWNERS WITHIN THIS TRACT. WE HEREBY DEDICATE TO THE CITY OF LA OUINTA THE EASEMENT FOR EMERGENCY ACCESS OVER LOT E. AS SHOWN HEREON. WE HEREBY OFFER FOR DEDICATION TO THE IMPERIAL IRRIGATION DISTRICT, AN EASEMENT OVER ALL PRIVATE STREETS SHOWN ON THIS MAP AND AN ADDITIONAL TEN (10) FEET IN WIDTH ON BOTH SIDES OF AND ADJACENT TO ALL PRIVATE STREETS AND/OR PUBLIC STREETS SHOWN ON THIS MAP, FOR THE EXCAVATION, LAYING, CONSTRUCTION, INSTALLATION, MAINTENANCE, OPERATION, INSPECTION, REPAIR, REPLACEMENT, AND REMOVAL OF ELECTRICAL LINES, WIRES, CABLES, DUCTS, SUPPORTS, FIXTURES, FACILITIES AND APPURTENANCES, WITH THE RIGHT OF INGRESS AND EGRESS OVER AND WITHIN SAME FOR MAINTENANCE, OPERATION AND EMERGENCY VEHICLES. WE HEREBY OFFER FOR DEDICATION TO THE COACHELLA VALLEY WATER DISTRICT, EASEMENTS FOR DOMESTIC WATER LINE AND SANITATION PURPOSES OVER LOTS A THROUGH D. INCLUSIVE, DESIGNATED AS 'PRIVATE STREET'. THE EASEMENTS SO DEDICATED INCLUDE THE RIGHT TO ENTER UPON SAID LAND, TO SURVEY, CONSTRUCT, RECONSTRUCT, LAY, RELAY, MAINTAIN, OPERATE, CONTROL, USE AND REMOVE PIPELINES, FIXTURES AND APPURTENANCES, AND TO REMOVE OBJECTS INTERFERING WITH THE CONSTRUCTION, OPERATION AND MAINTENANCE THEREOF. THERE IS ALSO OFFERED FOR DEDICATION EASEMENTS FOR DOMESTIC WATER PURPOSES OVER LOT 16, AS SHOWN HEREON. WE HEREBY RESERVE LOTS F THROUGH M.INCLUSIVE. FOR OPEN SPACE AND LANDSCAPE PURPOSES FOR THE SOLE BENEFIT OF OURSELVES, OUR SUCCESSORS, ASSIGNEES AND LOT OWNERS WITHIN THIS TRACT. WE HEREBY RESERVE THE PRIVATE DRAINAGE EASEMENTS OVER LOTS 1 AND 16. AS SHOWN HEREON, FOR OURSELVES, OUR SUCCESSORS, ASSIGNEES AND LOT OWNERS WITHIN THIS TRACT. SEDONA HOMES, INC., A CALIFORNIA CORPORATION LANCE ALACANO - PRESIDENT LANDAQ, INC., A DELAWARE CORPORATION AS OPTIONEE UNDER MEMORANDUM OF OPTION AGREEMENT RECORDED AUGUST 10. 2001 AS INSTRUMENT NO. 2001-388070 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. LARRY E. UCHLITER — PRESIDENT SIGNATURE OMISSIONS SEE SHEET 2 NOTARY ACKNOWLEDGMENT STATE OF CALIFORNIA ) COUNTY OF ) S S. ON THIS DAY OF , 2001. BEFORE ME A NOTARY PUBLIC IN AND FOR SAID STATE PERSONALLY APPEARED PERSONALLY KNOWN TO ME/PROVED ON THE BASIS OF SATISFACTORY EVIDENCE, TO BE THE PERSONS WHOSE NAMES ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT THEY EXECUTED THE SAME IN THEIR AUTHORIZED CAPACITIES, AND THAT BY THEIR SIGNATURES ON THE INSTRUMENT THE PERSONS OR THE ENTITY UPON BEHALF OF WHICH THE PERSONS ACTED, EXECUTED THE INSTRUMENT. WITNESS MY HAND SIGNATURE: MY PRINCIPAL PLACE OF BUSINESS NOTARY PUBLIC IN AND FOR SAID STATE IS IN COUNTY MY COMMISSION EXPIRES: IN THE CRY OF IA QUINTA, COUNTY OF RIVERSIDE, STATE OF CAUFORNIA TRACT NO. 30125-1 BEING A SUBDIVISION OF PARCEL 1 OF PARCEL MAP NO. 30146, AS FILED IN BOOK 199, PAGES 55 AND 56 OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA MDS CONSULTING AUGUST, 2001 GARY W. DOKICH LS.4693 SURVEYOR'S STATEMENT I HEREBY STATE THAT AM A LICENSED LAND SURVEYOR OF THE STATE OF CALIFORNIA AND THAT THIS MAP CONSISTING OF FOUR (4) SHEETS CORRECTLY REPRESENTS A SURVEY MADE UNDER MY SUPERVISION DURING MARCH, 2000, THAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST AND THAT THEIR POSITIONS ARE CORRECTLY SHOWN, OR WILL BE IN ACCORDANCE WITH THE TERMS OF THE MONUMENT AGREEMENT FOR THE MAP. THE MONUMENTS WILL BE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. THE SURVEY IS TRUE AND COMPLETE AS SHOWN. DATE: , 2001 S p GARY W. DOKICH LS, 4693 EXP. 9/30/03 ZI Ls 4w _ * Ew f-" CITY SURVEYOR'S STATEMENT I HEREBY STATE THAT HAVE EXAMINED THE WITHIN MAP OF TRACT NO. 30125-1 CONSISTING OF FOUR (4) SHEETS AND I AM SATISFIED THAT SAID MAP IS TECHNICALLY CORRECT. DATE: , 2001 ERIC A. NELSON P.L.S. 5563 EXP. 9/30/05 ACTING CITY SURVEYOR CITY ENGINEER'S STATEMENT 1 HEREBY STATE THAT I HAVE EXAMINED THE WITHIN ANNEXED MAP OF TRACT NO. 30125-1 CONSISTING OF FOUR (4) SHEETS, THAT THE SUBDIVISION SHOWN HEREON IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPUED WITH. DATE: , 2001 CHRIS A. VOGT R.C.E. 44250 EXP. 6/30/05 CITY ENGINEER, CITY OF LA OUINTA NOTARY ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF ) )SS ON THIS DAY OF , 2001, BEFORE ME A NOTARY PUBLIC IN AND FOR SAID STATE PERSONALLY APPEARED PERSONALLY KNOWN TO ME/PROVED ON THE BASIS OF SATISFACTORY EVIDENCE, TO BE THE PERSONS WHOSE NAMES ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT THEY EXECUTED THE SAME IN THEIR AUTHORIZED CAPACITIES, AND THAT BY THEIR SIGNATURES ON THE INSTRUMENT THE PERSONS OR THE ENTITY UPON BEHALF OF WHICH THE PERSONS ACTED, EXECUTED THE INSTRUMENT. WITNESS MY HAND: SIGNATURE: MY PRINCIPAL PLACE OF BUSINESS NOTARY PUBLIC IN AND FOR SAID STATE IS IN COUNTY MY COMMISSION EXPIRES: SHEET 1 OF 4 SHEETS RECORDER'S STATEMENT FILED THIS DAY OF , 2001 AT M. IN BOOK OF MAPS, AT PAGE AT THE REQUEST OF THE CITY CLERK OF THE CITY OF LA WINTA NO. FEE GARY L ORSO, COUNTY RECORDER BY: DEPUTY SUBDIVISION GUARANTEE BY: FIDELITY NATIONAL TITLE COMPANY TAX COLLECTOR'S CERTIFICATE I HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF THIS OFFICE, AS OF THIS DATE, THERE ARE NO LIENS AGAINST THE PROPERTY SHOWN ON THE WITHIN MAP FOR UNPAID STATE, COUNTY, MUNICIPAL OR LOCAL TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES, EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES NOW A LIEN, BUT NOT YET PAYABLE, WHICH ARE ESTIMATED TO BE Z PAUL MCDONNELL DATE: COUNTY TAX COLLECTOR DEPUTY TAX BOND CERTIFICATE I HEREBY CERTIFY THAT A BOND IN THE SUM OF = HAS BEEN EXECUTED AND FILED WITH THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, CALIFORNIA, CONDITIONED UPON THE PAYMENT OF ALL TAXES, STATE, COUNTY, MUNICIPAL OR LOCAL, AND ALL SPECIAL ASSESSMENT COLLECTED AS TAXES, MMICH AT THE TIME OF FILING OF THIS MAP WITH THE COUNTY RECORDER ARE A LIEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE AND SAID BOND HAS BEEN DULY APPROVED BY SAID BOARD OF SUPERVISORS. DATE: CASH TAX BOND GERALD A. MALONEY PAUL McDONNELL CLERK OF THE BOARD OF SUPERVISORS COUNTY TAX COLLECTOR DEPUTY BY: DEPUTY CITY CLERK'S STATEMENT I, JUNE S. GREEK, CITY CLERK AND EX-OFFICIO CLERK OF THE CITY COUNCIL OF THE CITY OF LA WINTA, CALIFORNIA. HEREBY STATE THAT SAID CITY COUNCIL AT ITS REGULAR MEETING HELD ON , 2001 APPROVED THE WITHIN MAP OF TRACT MAP NO. 30125-1. AND ACCEPTED THE DEDICATION OF EASEMENTS FOR INGRESS AND EGRESS OF SERVICE AND EMERGENCY VEHICLES; AND THE EASEMENT FOR EMERGENCY ACCESS; AND THE PUBLIC UTILITY EASEMENTS AS DEDICATED HEREON. DATED JUNE S. GREEK CITY CLERK AND EX-OFFICIO CLERK OF THE CITY OF LA OUINTA CERTIFICATE OF ACCEPTANCE I HEREBY CERTIFY THAT UNDER THE AUTHORITY GRANTED TO ME BY THE BOARD OF DIRECTORS OF THE IMPERIAL IRRIGATION DISTRICT, PER RESOLUTION NO. 15-90. DATED MARCH 22, 1990. THAT I ACCEPT ON BEHALF OF SAID DISTRICT, ITS SUCCESSORS OR ASSIGNS, THE DEDICATION OF EASEMENTS FOR ELECTRICAL POWER FACILITIES AS OFFERED, HEREIN. DATED: BY: SUPERINTENDENT GENERAL COACHELLA VALLEY POWER DIVISION CERTIFICATE OF ACCEPTANCE I HEREBY CERTIFY THAT UNDER AUTHORITY GRANTED TO ME BY RESOLUTION NO. 78-248, DATED SEPTEMBER 12, 1978, 1 ACCEPT ON BEHALF OF THE COACHELLA VALLEY WATER DISTRICT THE DEDICATION OF EASEMENTS, FOR DOMESTIC WATER AND SANITATION PURPOSES, AS OFFERED HEREON. 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FOR DOMESTIC WATER AND SANITATION PURPOSES. 0- INDICATES A 10.00 FOOT EASEMENT FOR PUBM UTILITY PURPOSES DEDICATED TO CITY OF LA OUINTA Q- INDICATES A PRIVATE DRAINAGE EASEMENT AS SHOWN HEREON. �- WATER EMENT TO .V.W.D. FOR DOMESTIC SEE SHEET 2 FOR SURVEYOR'S NOTES AND BASIS OF WANNGS a t4 1. I� �16 15 _ 8 r 16 234+6'l N P ryCEL r) 117 PARCEL I\jJAP INN. 30-1 6 P'Mrt r r r r r10 40 20 0 40 80 120 / I I ' x LOT .NS 4q�- j j ACI .' .170 q � v 10' n \5. I35� 40 W 5 TR. iJ-r6 5 li MB, J43/7-3 .{5 SEE LIETALL •0' MIX OW HEREON X� s� I N 89'59'20'E ^ 10.00, 4 �I I > a iory g bi . A6&L 9J1F =15�5 I 10' � 00 1 I N89'59'20'E I 'I b SEE SHEET NO. 2 1 1 1, t t 1 1 l DETAIL "D" _ NOT TO SCALE 1 ! I:\51700\MAPPING\30125-1\RM-04.DWC 9-28-01 07- 14 010 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Tract 30125 -1 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 11 2001, by and between Sedona Homes Inc., a California Corporation, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 30125-1 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit A , and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 0 ►-� � T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd 0.11 Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements U secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd 012 Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. , U 013 T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1 \S I Agreement.wpd Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words As -Built, As -Constructed, or Record Drawing, the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not 0 � been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd A4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. 'In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 015 T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Sedona Homes, Inc., a California Corporation 75564-A Country Club Drive Suite 150/137 Palm Desert, CA 92211 (760)772-8224 By. 67 Date Title: By: Date Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney r01z-3 Date Date T:\PWDEPT\STAFF\LINDSEY\TRACTS\30125-1\S I Agreement.wpd u �.- Page Exhibit A SECURITY - TRACT 30125-1 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials ONSITE Grading 72,844 72,844 Street Improvements 139,684 198,235 139,684 198,235 Storm Drainage Domestic Water 167,375 167,375 Sanitary Sewer 113,190 107,500 113,190 107,500 Dry Utility/Electrical OFFSITE Street Improvements, Ave 50 80,513 80,513 Street Imp. Eisenhower 64,957 64,957 99,480 Perimeter Wall Perimeter Landscape 99,480 139,223 139,223 Monumentation 13,760 0 Construction Subtotal: $1,196,761 $1,183,001 Engineering & Plans (25% of Construction) 299,190 No -Plans Contingency (20% of Project) 299,190 Total: $1,795,141 STATE OF California COUNTY OF Riverside On r1 -� before me, I Y.�I��cch (—, Mp- ✓C ed (Name, Title of Officer) personally appeared �_& L (° -Q C� )AC C\ personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. � T DEBORAH L. MERCER Z COMM. 0241989 � _ NOTARY PUBLIC - CALIFORNIA w RIVERSIDE COUNTY �rr oeN`► My Comm. Exp. Nov.18, 20G3 (Signature of Notary Public (This area for notarial seal) �U 1 u �., 0 18 COUNCIL/RDA MEETING DATE: April 2, 2002 ITEM TITLE: Adoption of a Resolution Approving a Street Closure Permit for the Annual Greater Coachella Valley Soap Box Derby to be held April 20, 2002, on Avenida Bermudas AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro for the annual Greater Coachella Valley Soap Box Derby on April 20, 2002. Funds were budgeted to support the Soap Box Derby. The amount of $2,800 was budgeted for the Soap Box Derby Operating Materials in Account No. 101-453-703- 847. None. On March 12, 2002, representatives of the Greater Coachella Valley Soap Box Derby applied for a temporary use permit to hold their annual event on Saturday, April 20, 2002, between the hours of 5:00 A.M. and 7:00 P.M. The Community Development Department will issue Temporary Use Permit 2002-327 after they receive comments from potentially affected agencies. The proposed race route is identical to the route used in previous years, and requires the closure of Avenida Bermudas between Calle Arroba and Calle Nogales and closure of the side streets to the west that connect to Avenida Navarro which include Calle Arroba, Calle Colima, Calle Monterey, Calle Chihuahua, and Calle Nogales. a$I T:\PW DEPT\COUNCIL\2002\020402d. wpd Temporary street closures are allowed if the City Council adopts a Street Closure Resolution pursuant to Municipal Code Section 12.32. If the Resolution is approved, the Public Works Department will issue an Encroachment Permit pursuant to Municipal Code Section 12.16 that requires the implementation of traffic safety measures including traffic control signs, barricades, and other safety measures. The temporary street closure will have minimal impacts on the surrounding area because other streets adjoining the site are available to provide access to the surrounding residential properties. The affected property owners will be notified of the upcoming event pursuant to the conditions of Temporary Use Permit 2002-327. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community because specific conditions will be imposed as a part of Temporary Use Permit 2002-327. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro for the annual Greater Coachella Valley Soap Box Derby on April 20, 2002; or 2. Do not adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro for the annual Greater Coachella Valley Soap Box Derby on April 20, 2002; or 3. Provide staff with alternative direction. Respectfully submitted, oy F. tephenson Interim Public Works Director/City Engineer Approved for submission by: .---y Thomas P. Genovese, City Manager r. T:\PWDEPT\COUNCIL\2002\020402d.wpd u J u 0 RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF AVENIDA BERMUDAS BETWEEN CALLE ARROBA AND CALLE NOGALES AND THE SIDE STREETS TO THE WEST THAT CONNECT TO AVENIDA NAVARRO, ON APRIL 20, 2002, FROM 5:00 A.M. TO 7:00 P.M. FOR THE GREATER COACHELLA VALLEY SOAP BOX DERBY WHEREAS, the Greater Coachella Valley Soap Box Derby has applied for City Council approval to close Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for their special outdoor event to be held April 20, 2002; and WHEREAS, the City Council on the 2"d day of April, 2002, reviewed and heard public testimony on this request to temporarily close Avenida Bermudas between Calle Arroba and Calle Nogales and those interconnecting streets to the west between the hours of 5:00 A.M. and 7:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary street closure: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the City Council, by Resolution, to designate "temporary no parking" areas by placing signs adjacent to the street curb. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Encroachment Permit. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors surrounding the race event. The affected property owners will be notified of the upcoming event as required by Temporary Use Permit 2002-327. 3. The City can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons are found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not "at risk" while attending the special event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. 081 T:\PWDEPT\COUNCIL\2002\020402d.wpd 003 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1 . That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the closure of portions of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro (Exhibit "A") from 5:00 A.M. to 7:00 P.M. subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Engineer, or his designee, will issue an Encroachment Permit (Chapter 14.16 of the Municipal Code) to the Greater Coachella Valley Soap Box Derby regulating the closure of the streets provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 2002-327 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director, a minimum of 24-hours prior to the event. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manager is authorized to reschedule the street closure provided all conditions of approval under Temporary Use Permit 2002-327 are met. Section 6. The Greater Coachella Valley Soap Box Derby personnel shall obtain an Encroachment Permit from the Public Works Department, including a traffic control plan, prior to closing the streets, and make arrangements to install all traffic safety signs and barricades prior to the closure of said streets. Section 7. A condition of Temporary Use Permit 2002-327 shall be to have Riverside County Sheriff's Department personnel on hand to assist the applicant with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. T:\PWDEPT\COUNCIL\2002\020402d.wpd 004 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 2nd day of April, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 08815 T:\PWDEPT\COUNCIL\2002\020402d.wpd 0045 � uu Calle Ensenada GREATER COACHELLA VALLEY SOAP BOX DERBY 4 if _J W Q N NN W .� d Q Z W 61-4F] EXHIBIT'A' L Calle No ales a Calle Chihuahua N � � ad Z cd ` Calle Monterey 080 COUNCIL/RDA MEETING DATE: April 2, 2001 ITEM TITLE: Approval of a Contract Extension to Retain Roy F. Stephenson, P.E., of Berryman & Henigar as Interim Public Works Director/City Engineer RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Approve a contract extension to retain Roy F. Stephenson, P.E., of Berryman & Henigar as Interim Public Works Director/City Engineer; and appropriate up to $50,000 from the General Fund Reserve. FISCAL IMPLICATIONS: This estimated cost is based on the provisions stated in the original contract (Attachment 1) for the services of Mr. Stephenson and the firm of Berryman & Henigar at $150 per hour. It is estimated that the maximum cost for the extension of the contract is $50,000. The funds for the contract would come from the General Fund Reserve (Account #101-000-300-290). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City is currently engaged in the process of filling the Public Works Director/City Engineer position and has requested that the recruiting firm, Hughes Perry and Associates, extend the recruitment period. The recruitment extension and subsequent selection process will take approximately three to four months. During this period, it is necessary to extend the contract for the Interim Public Works Director/City Engineer. The provision of the current contract with Berryman & Henigar for Mr. Stephenson's services was for a 90-day period starting December 4, 2001 with an expiration date of March 5, 2002. There was an option for the City Manager to extend the contract for two 30-day time periods. 087 The City has exercised its option for both of these 30-day periods. The final 30-day period will conclude May 5, 2002. This contract extension request is necessary to ensure the continuity of the current projects and assist in the transition of the appointment of a new Public Works Director/City Engineer. Mr. Stephenson would work under the conditions outlined in the current contract. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the contract extension to retain Roy F. Stephenson, P.E., of Berryman & Henigar as Interim Public Works Director/City Engineer and appropriate up to $50,000 from the General Fund Reserve; or 2. Do not approve the contract extension to retain Roy F. Stephenson, P.E., of Berryman & Henigar as Interim Public Works Director/City Engineer; or 3. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, City Manager Attachment: 1. Contract for Services of Berryman & Henigar 08/1 1 /99 SACITYMGR\CCSHELL.WPD 0V ATTACHMENT 1 City of La Quinta CONTRACT FOR SERVICES This Contract for Services ("AGREEMENT") is made and entered into this 4th day of December 2001, by and between Berryman and Henigar, hereinafter referred to as "Consultant," and the CITY OF LA QUINTA, hereinafter referred to as "City." WHEREAS, the City is in need of special services and advice in engineering matters; and; WHEREAS, Consultant is specially trained, experienced and competent to provide the special services and advice required; and; WHEREAS, such services are needed on a limited basis; NOW, THEREFORE, the parties hereto agree as follows: 1. SERVICES TO BE PROVIDED BY CONSULTANT: Consultant will provide the services of Roy F. Stephenson, P.E., to serve as the Interim Public Works Director/City Engineer. 2. The Consultant will commence providing services under this AGREEMENT on December 4, 2001. The AGREEMENT shall expire on March 4, 2002, unless terminated earlier pursuant to Paragraph 5, or unless extended pursuant to Paragraph 10. During the term of this AGREEMENT, Consultant shall diligently perform as required and will provide, through Mr. Stephenson, three 8-hour days per week (Tuesday -Thursday) at City Hall. Mr. Stephenson will attend two City Council meetings per month at no additional charge. The Consultant will not work additional hours without the express consent of the City Manager. Mr. Stephenson will continue to be a Consultant employee for the purposes of all required payroll deductions and withholdings, legally required workers' compensation insurance and health benefits. 3. The City will prepare and furnish to the Consultant upon request such information as is reasonably necessary for the performance of the Consultant to the AGREEMENT. 1 08 `~ 004 4. The City shall pay the Consultant at an hourly rate of $150. The total amount paid shall not exceed $50,000, which includes all expenses for services rendered pursuant to this AGREEMENT. Consultant shall not incur any additional expenses without the express written consent of the City Manager. 5. The City may, at any time, for any reason, terminate this AGREEMENT and compensate Consultant only for services rendered to the date of termination. Written notice by the City's City Manager shall be sufficient to stop further performance of services by the Consultant. The notice shall be deemed given when received or no later than three days after the day of mailing, whichever is sooner. 6. INSURANCE, INDEMNIFICATION AND BONDS. A. Insurance. The Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's negligent or wrongful acts or omissions, to the extent of the Consultant's negligence or wrongfulness, rising out of or related to Consultant's performance under this Agreement. Consultant shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to the City. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds as to the Consultant's liability hereunder shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify the City, its Consultants or employees. The amount of insurance required hereunder shall be the following: $500,000 per individual; $1,000,000 per claim. B. Indemnification. The Consultant shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Consultant, its officers, employees and agents, arising directly or indirectly out of or related to Consultant's negligent or wrongful performance and to 2 �� the extent of the Consultant's negligent or wrongful performance under this Agreement, except to the extent of such loss as may be caused by the City's own negligence or wrongfulness or that of its officers or employees. C. Remedies. In addition to any other remedies the City may have, if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, at its sole option: 1) . Order the Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 2). Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subConsultants' performance of work under this Agreement. 7. The AGREEMENT is not assignable without written consent of the parties hereto. 8. Consultant shall comply with all applicable federal, state, and local laws, rules, regulations, and ordinances including workers' compensation. 9. Consultant, if an employee of another public agency, certifies that Consultant will not receive salary or remuneration, other than vacation pay, as an employee of another public agency for the actual time in which services are actually being performed pursuant to this AGREEMENT. 10. The term of the AGREEMENT may be extended, at the City's option, for up to two additional 30-day time periods, by the City Manager. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed. 3 CONSULTANT: BERRYMAN & HENIGAR by: Roy F. Stephenson, P.E. address: 2001 East First St. Santa Ana, CA 92705-4020 Federal ID or '15 Zcl'-5 co-1 Ra Social S curit N .: Date: CI CITY: CITY OF LA QUINTA by: Thomas P. Genovese 78-495 Calle Tampico La Quinta, CA 92253 Date: December 4, 2001 Approved Date: /Z — tr—el lOU� JA 0 (:J!?i "'t,9� 4 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 2, 2002 Q CONSENT CALENDAR: 7 ITEM TITLE: STUDY SESSION: Approval to Distribute a Request for Proposals PUBLIC HEARING: to Prepare Design Plans for the City Hall Expansion RECOMMENDATION: Authorize the distribution of a Request for Proposals (RFP) for the preparation of architectural design plans for the City Hall expansion, and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: None for this action. The design portion of the project will be included in next fiscal year's Capital Improvement Budget. Funding for the project will come from the Developer Impact Fee. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In order to accommodate future staffing levels, it is necessary to expand City Hall by approximately 15,000 square feet. A consultant will be needed to provide design services. The procedure established by Resolution 98-15 will be utilized to select the consultant and is included as Attachment 1. The Request for Proposal document is included as Attachment 2. The Resolution calls for the formation of a Selection Committee. Staff is proposing that the Committee consists of the following staff members: • Mark Weiss, Assistant City Manager • Dodie Horvitz, Community Services Director • Jerry Herman, Community Development Director • Tom Hartung, Building and Safety Director • Nick Nickerson, Consultant Q9 The City Council may appoint one or two members to participate in, or observe the selection process. The RFP process, including selection of the consultant, will be completed by the end of this Fiscal Year, thereby allowing for an entire Fiscal Year to complete the design work and bid the project. Construction of the expansion will be included in the 2003/04 Fiscal Year Capital Improvement Budget. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the distribution of a Request for Proposals (RFP) for the preparation of architectural design plans for the City Hall expansion, and appoint a Consultant Selection Committee; or 2. Do not authorize the distribution of a Request for Proposals (RFP) for the preparation of architectural design plans for the City Hall expansion, and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Dire or of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Resolution 98-15 2. Request for Proposals ATTACHMENT 1 RESOLUTION NO. 98-16 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA REGARDING SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF SERVICES AND REPEALING RESOLUTION 96-80 WHEREAS, pursuant to Chapter 3.32 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation and selection of firms and award of contracts for services; NOW, THEREFORE, the City Council of the City of La Quinta, California, does, resolve as follows: Section : Applicability The procedures and rules herein prescribed shall apply to the solicitation and selection of firms and award of contracts for the furnishing of services pursuant to LQMC Chapter 3.32. Section 2: Contracts for major services Major services are defined as those services having an estimated value of twenty five thousand dollars or greater. The solicitation and selection of firms and award of contracts shall conform with LQMC Section 3.32.020 and the following: _ 1. Establishment. The City shall maintain a contract services registry (the "Registry") of firms providing commonly -required services. The Registry shall contain the names, addresses and telephone numbers provided by the firms, the particular categories of services each firm desires to provide and limited documentation as may be provided by each firm in support of qualifications and professional competence to perform the services. 2. Annual Notice. The City Clerk shall annually publish a notice inviting firms to submit or update their qualifications. The notice shall be published at least twice in a newspaper of general circulation. The City may prescribe a standard form with which interested firms must submit their qualifications. Biannually, the City Clerk shall mail notices to firms on the Registry requesting that they verify or update their qualifications materials. Any firm not responding to the notice shall be removed from the Registry. E Resolution No. 98-15' Pape 2 B. Selection Procedure Except as hereinafter provided, the selection of firms for major services shall conform with LQMC Section 3.32 and the following: 1. Form Selection Committee. The Selection Committee (Committee) shall comply with LQMC Section 3.32.020B. The City Council may authorize the retention of a private consultant to function as the Selection Committee. 2. Review Qualifications. The Committee shall review the Registry for qualifications of firms which offer the required services. If an insufficient number of qualified firms is found in the Registry, the Committee shall issue a Request for Statements of Qualifications (RFQ). The RFQ shall provide a general description of the services required and shall request that firms submit Statements of Qualifications to perform those services. 3. Select Short List of Most Qualified Firms. The Committee shall select a list of the most qualified firms (the "short list"). The short list shall include, where possible, at least three but normally not more than five firms. 4. Issue Request for Proposals. The Committee shall issue a Request for Proposals (RFP) to the firms appearing on the short list. The RFP shall contain, at a minimum, a project name, a detailed scope of services to be provided and the date and time by which proposals must be submitted. 5. Form of Proposals. The form of the proposals requested should be commensurate with the category and scope of the services desired and may require sealed fee proposals. # a) For projects with well-defined scopes of work, the proposal may consist of an offer to perform the work defined in the RFP, a schedule of performance and a proposed fee. b) For projects with. complex or poorly -defined scopes of work, proposals should include, where applicable; specific information regarding each, firm's understanding of the project, proposed team, resources, approach, expanded scope of work, work schedule, schedule of fees, and, if appropriate, a fee proposal. c) Any individual or firm proposing to provide construction project management services shall provide evidence that the individual or firm and its personnel carrying out onsite responsibilities have expertise and experience in the services they are to provide. Resolution No. 98-15 Page 3 6. Review Proposals. The Committee shall review the proposals received and may conduct interviews or hold discussions with the proposing firms. 7. Rank Short-listed Firms. The Committee shall rank the proposing firms according to criteria specified in LQMC Section 3.32.010. 8. Notify Firms. Following the selection process, firms on the short list shall be notified of their positions in the ranking. 9. Open Fee Proposals. Once firms have been notified of their positions in the ranking, the City Manager or representatives of the Department shall open and review the fee proposals (if any) to determine a range of apparently fair and reasonable value of the services to be performed. 10. Negotiate with the Top -Ranked Firm. After firms on the short list have been notified of their positions in the ranking, the City Manager and/or representatives of the contracting department shall, if necessary, negotiate with the top -ranked firm to arrive at mutually -acceptable contract terms. 11. -Terminate Negotiation and Begin Negotiation with Next -Ranked Firm. If an agreement cannot be reached with the top -ranked firm, negotiations shall begin with the next firm in the rankings. This process shall be repeated until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted and an agreement cannot be reached. Section I Contracts for minor services Minor services are defined as those services having an estimated value of less than twenty five thousand dollars. The solicitation and selection of firms and award of contracts shall conform with LQMC Section 3.32.030 and the following: A. The City Council may award contracts. B. The City manager may award and execute contracts exceeding ten thousand dollars with the approval of the City Council. C. The City Manager may award and execute contracts for ten thousand dollars or less, and may waive competitive bidding requirements if in the best interest of the City, provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. 09 t1' ., L Resolution No. 98-15 Page 4 D. Department Directors may award and execute contracts for services of two thousand five hundred dollars or less with or without competitive bidding provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 4: Exceptions. Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.32.040 and as follows: A. For services other than those requiring the professional judgement of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms, fee proposals need not be sealed and may be opened and considered prior to the ranking of short-listed firms. B. The authority awarding any contract for which cost proposals are received may waive irregularities in the cost proposals provided that such waiver is in the best interest of the City and does not result in unfair advantage to any firm. + Section 5: This Resolution supersedes and replaces Resolution 93-28. PASSED, APPROVED and ADOPTED this 3r° day of March, 1998 by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 0 JOHN AIPENA, Myor City of La Quinta, California UU�a CITY OF LA QUINTA REQUEST FOR PROPOSALS DESIGN AND CONSTRUCTION PHASE SERVICES FOR THE CITY OF LA QUINTA CITY HALL EXPANSION n r / - The City of La Quinta requests proposals from qualified firms and/or individuals to plan and design an approximately 15,000 square foot expansion to the existing City Hall The selected consultant/project team members will require knowledge of municipal facilities, citizen participation, and be able to maintain an excellent working relationship with the City. The consultant selected for this contract will concentrate on preparing architectural concept plans and construction documents for improvements as recommended by the City Council. In addition to the design plans, a menu of potential improvements with turnkey costs associated with each menu item will be presented. The consultant will prepare two sets of contract documents as needed to accommodate construction. The improvements will be designed in accordance with City of La Quinta standards and General Plan. Services and products to be rendered in performing all work associated with the planning, design, and construction management of the project will include, but are not limited to: • project management and schedule maintenance • field surveys, and base map preparation • utility coordination to obtain clearances • prepare up to three (3) preliminary conceptual architectural design plans (as needed) • prepare a menu of improvements with turnkey costs for City Council consideration • prepare final architectural design plan • prepare site drainage improvement plans • prepare rough and detailed grading plans • prepare parking and vehicle access plans • prepare and submit all required CEQA documents • prepare utility plans • prepare topographical maps G:\Facihties\RFP-Cityhallexp.wpd j/yj • prepare landscape and irrigation plans, including approval by other agencies. • prepare contract documents, bid documents, and project specifications including, special and technical provisions, technical appendices, furniture, fixture and equipment plans and engineer's estimate • prepare staff reports to the City Council through approval to advertise project for bids • coordinate with City departments and outside agencies as required • coordinate bid advertisement and performing bid phase support • assist Building and Safety staff with construction contract negotiations and contract agreements • provide construction management and administration • provide construction surveys and grade sheet reviews, materials testing, submittal review • provide construction inspection (if required) • prepare as built plans at the completion of construction The City intends to award contract for the needed services associated with this project to one firm. A single Project Manager will be designated by the consulting firm who has the experience to lead the project through the planning, design, and construction phase. This individual shall become the day-to-day liaison with City representatives in moving the project through the City's planning and design departments. A pre -proposal meeting will be scheduled for May 1, 2002, at 10:00 a.m., at La Quinta City Hall in the Session Room, 78-495 Calle Tampico, La Quinta, California. Proposal packages (Work Proposals and Cost Proposals) are to be submitted in separate envelopes, clearly marked with the consultant's name, address and phone number. Work Proposals are to be submitted in the envelope marked "Work Proposals" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Only one proposal per consultant will be considered. Work proposal packages are to be received by 5:00 p.m., Friday, May 31, 2002. Proposal packages are to be delivered to: Tom Hartung, Director City of La Quinta Building and Safety Department 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 (760) 777-7013 All approved plans will be provided to the City on 3-1 /2" disks in AutoCAD 12 format as well as on "D" size Mylar and 11 " X 17" format. All other approved documents, including technical specifications, will be provided on 3-1 /2" disks in --'� GAFaciliSes\RFP-Cityhallexp.wpd 4 WordPerfect 7.0 and Quattro Pro 7 for Windows 95 format. Project scheduling will be provided in Microsoft Projects 4.0 for Windows 95. Generally, the project development process will be as follows: 1. Staff Review A. Initial meeting between the consultant and staff to identify project design constraints and objectives. B. The Consultant prepares preliminary architectural design concept drawing and presents to staff for review and comment. C. Based on direction received from staff, consultant will revise preliminary concept plans for screen check approval by staff. 2. City Council Review and Approval A. Screen check approved preliminary concept plans will be submitted to the La Quinta City Council for review and comment. B. Based upon comments received from the La Quinta City Council , consultant will prepare final concept plans and resubmit the architectural design concept for City Council consideration for approval. 3. Final Design Phase A. The consultant will prepare plans, specification and estimates (PS&E) for approval by the City. The consultant will coordinate the filing of applications necessary for plan checks, permits and service connections. The consultant will be expected to keep the City fully informed of the progress throughout the project, including the preparation and updating of a project schedule. 4. Bidding Phase A. The consultant will be expected to provide assistance in preparing the necessary documents and coordination to advertise the project for receiving bids. Technical support during the bidding and award process will also be required. 5. Construction Phase A. The consultant will provide construction observation ( a minimum of -- four hours per week) as directed by the Director of Building and Safety during the construction period. PMosa/ Format Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include a minimum of the following items: 1. Work Proposal (Envelope 1) - Submit six (6) copies limited to a maximum of 20 pages. A. Cover Letter i. The name, address and phone number of the consultant's contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the consultant's proposal, relevant to the information provided in the RFP or the proposed contract. iii. Identification of sub consultants and responsibilities B. Statement of Qualifications i. A listing of proposed project personnel, including personal experiences and resumes for prime and sub consultants. ii. Consultant's and sub consultant experience with similar work, including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A description of the project team's understanding of the project, and how the Consultant's firm will approach project development. D. Scope of Work Program I. A description of the tasks, sub tasks, and specific deliverables that will be provided. E. Schedule Requirements i. Anticipated date for a Notice to Proceed is July 17, 2002. ii. The Planning Commission meets the 2nd and 4th Tuesday of every month. iii. The City Council meets the 1 st and 3rd Tuesday of every month. iv. The project is budgeted to be constructed in Fiscal Year 2003- 2004. V. A comprehensive CPM schedule is to be submitted describing the nature and scheduling of proposed tasks reflecting the Fiscal Year 2003-2004 construction date. The period required for each approval by the Commission and the City Council is estimated to GAFa6hfies\RFP-Cityhallexp.wpd 11 J require approximately 21 days and should be reflected in the proposed schedule. 2. Cost Proposal (Envelope 2) A. The consultant is to submit a detailed cost proposal for all services and materials including the firm's direct and indirect rate (with overhead) and percent of profit anticipated in completing the project as outlined in the RFP. Man hours and extended billing rates per classification of personnel will be indicated for each task and/or sub task defined therein. The consultant shall determine a not -to -exceed allowance for reimbursables included within the cost proposal. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted in the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but may not expect or schedule time for elaborate presentations by those consultants. Only after the ranking process is complete, will the cost proposal from the "top ranked" firm be opened. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. The tentative schedule is as follows: Issue Requests for Proposals Pre -proposal meeting Proposal due Oral presentations Recommendation to City Council Start Project Anticipated Start of Construction April 3, 2002 May 1, 2002 May 31, 2002 Week of June 17, 2002 July 16, 2002 August, 2002 July, 2003 G:�Facilities\RFP-Cityhallexp.wpd t 1 e) CITY OF LA QUINTA REQUEST FOR PROPOSALS FOR DESIGN AND CONSTRUCTION SERVICES FOR THE CITY OF LA QUINTA FIRE STATION COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposals for Design and Construction Services for the City Hall Expansion and will be used as the basis for negotiating a Professional Services Agreement to provide these services. Attached herein is a detailed man hour and fee breakdown for the tasks and subtasks defined in our proposal. Prime Consultant Date Signed 0 `2 GAFaciliSes\"P-Cityhallexp.wpd U 1 3 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant") . The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Professional Architectural Design Services for the City of La Quinta City Hall Expansion, Project # 2002-01 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof) . 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 107 G:\Facilities\PSAcityhallexp.wpd Page 1 of 8 L14 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maier. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. L G:\Facilities\PSAcityhallexp.wpd Page 2 of 8 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Tom Hartung, Director of Building Safety, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. ation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE. INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and G:\Facilities\PSAcityhallexp.wpd Page 3 of 8 C1s naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. G:\Facilities\PSAcityhallexp.wpd Page 4 of 8 1 C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any 'changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. G:\Facilities\PSAcityhallexp.wpd Page 5 of 8 %1.; 18 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten 0 0) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. P G:\Facilities\PSAcityhallexp.wpd Page 6 of 8 r; 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: City Manager 78-495 Calle Tampico La Quinta, California 92253 To Consultant: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability G:\Facilities\PSAcityhallexp.wpd Page 7 of 8 shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Title: Date: G:\Facilities\PSAcityhallexp.wpd Page 8 of 8 (:21 Exhibit A Scope of Services City of La Quinta City Hall Expansion Project No. 2002-01 Services and products to be rendered in performing all work associated with the project shall be in accordance with the Scope of Services attached and made a part of this agreement. Ir Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Cost Proposal Sheet attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed except as specified in Section 1.6 - Additional Services of the Agreement. The following summary is presented: 11 4 Exhibit C Schedule of Performance Consultant shall complete all services in accordance with the Project Schedule, dated attached and made a part of this Agreement. 1�. Exhibit D Special Requirements None. ilc COUNCIL/RDA MEETING DATE: April 2, 2002 ITEM TITLE: Approval of the Fifth Amendment to the Agreement With Riverside County for Law Enforcement Services, Adding a Second Motorcycle Officer RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: / d STUDY SESSION: PUBLIC HEARING: Approve an Amendment to the Agreement for Law Enforcement Services between the County of Riverside and City of La Quinta, adding a second motorcycle officer. FISCAL IMPLICATIONS: Funds in the amount of $50,000 were allocated at the mid -year budget review for training and salary expenses associated with the new position for the remainder of the Fiscal Year. Costs associated with the position for next Fiscal Year are estimated at $145,000. The motorcycle and auxiliary equipment are being purchased with existing grant funds at an estimated cost of $35,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 7, 1997, the City approved the Agreement for Law Enforcement Services with the County of Riverside. The Agreement was amended for the first time in August of 1998 when the total number of patrol deputy hours was increased from 72 to 82 hours daily. The contract was amended a second time in Fiscal Year 2000/01 to add a motorcycle officer and a dedicated sergeant. A third amendment was executed in October of 2001 adding a third Target Team Member and a second Community Resources Officer. The fourth amendment, which was approved on January 15, 2002, added a full time unsupported deputy position to serve on the newly formed Coachella Valley Violent Gang Task Force. The fifth amendment before the City Council today formalizes the addition of a second motor officer position, funding for which was approved at the mid -year budget review. 11 111 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Amendment to the Agreement for Law Enforcement Services between the County of Riverside and City of La Quinta, adding a second motorcycle officer; or 2. Do not approve the amendment; or 3. Provide staff with alternative direction. Respectfully submitted, W1, ae 'Vm Tom Hartung, Director of Building & Safety Approved for submissi n by: Thomas P. Genovese, City Manager Attachments: 1. Fifth Amendment to the Agreement for Law Enforcement Services Between the County of Riverside and the City of La Quinta FIFTH AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN COUNTY OF RIVERSIDE AND CITY OF LA QUINTA IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside and the City of La Quinta, approved by the Board of Supervisors on October 28, 1997, for services effective July 1, 1997 through June 30, 2002, as amended November 10, 1998, July 25, 2000, November 6, 2001 and March 12, 2002 is hereby amended in the following respects only: 1. Attachment A is amended to read as follows: CITY OF LA QUINTA LEVEL OF SERVICE Average Patrol Services 82 supported hours per day. (Equivalent of 16.8 Deputy Sheriff positions @ 1780 annual productive hours per position.) Non -dedicated Positions Three (3) Deputy Sheriff (fully supported) positions - Target Team Dedicated Positions One (1) Sheriff's Sergeant position Two (2) Deputy Sheriff (fully supported) positions - Motor Officers One (1) Deputy Sheriff (unsupported) position — Violent Gang Crime Task Force One (1) Deputy Sheriff (unsupported) position - School Resources Officer Two (2) Community Service Officer II positions IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has 113 '4 caused this Agreement to be signed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. Dated: ATTEST: Name Title By: Dated: ATTEST: Gerald A. Maloney Clerk of the Board By: Deputy CITY OF LA QUINTA 01 M Mayor COUNTY OF RIVERSIDE Chairman, Board of Supervisors FORA APPROVED r� � FEB 2 5 2002 COUNCIL/RDA MEETING DATE: April 2, 2002 Adoption of a Resolution Certifying the Official Canvass of Election Returns for Measure B, Held on March 5, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: // STUDY SESSION: PUBLIC HEARING: Adopt a resolution certifying the official canvass of election returns for Measure B, held on March 5, 2002. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the City Council meeting of November 6, 2001, the City Council adopted Resolution 2001-138, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA CALLING AND GIVING NOTICE OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2002, FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED ELECTORS OF SAID CITY, AN ORDINANCE RELATING TO LEVYING A SPECIAL TAX UPON EACH PARCEL IN THE CITY FOR FIRE PROTECTION AND PARAMEDIC SERVICES On March 5, 2002, the measure was submitted to the voters as Measure B. This measure required a two-thirds or 66.6% affirmative majority to pass. The final results showed the measure did not receive the required number of votes. 2 i. The Certification of Election Results provided by the Riverside County Registrar of Voters is included as Exhibit A to the resolution. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution certifying the official canvass of election returns for Measure B, held on March 5, 2002; or 2. Do not adopt a resolution certifying the official canvass of election returns for Measure B, held on March 5, 2002; or 3. Provide staff with alternative direction. Respectfully submitted, June S. Greek, CMC City Clerk Approved for submission by: Thomas P. Genovese, City Manager 002 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD ON MARCH 5, 2002, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. WHEREAS, a Special Municipal Election was held and conducted in the City of La Quinta, California, on March 5, 2002, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of consolidated elections; and WHEREAS, the County Election Department canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as "Exhibit A." NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta, California as follows: SECTION 1. That the whole number of votes (ballots) cast in the precincts except absent voter ballots was 2,965. That the whole number of absent voter ballots cast in the City was 1,176, making a total of 4,141 votes cast in the City. SECTION 2. That the measure voted upon at the election is as follows: Measure B, "Shall an ordinance be adopted to authorize the levy of a special tax on each eligible parcel in the City to fund fire protection and paramedic services?" SECTION 3. That the number of votes given at each precinct and the number of votes given in the City for and against the measure is as listed in Exhibit "A" attached. SECTION 4. The City Council does declare and determine that as a result of the election, a two-thirds majority of the voters voting on Measure B relating to the fire protection tax did not vote in favor of it, and that the measure was not carried, and shall not be deemed adopted and ratified. 003 Resolution 2002- Certifying Measure B Election Results Adopted April 2, 2002 SECTION 5. The City Clerk shall enter on the records of the City Council of the city, a statement of the result of the election showing; (1) The whole number of votes (ballots) cast in the City; (2) The measure voted upon; (3) The number of votes given at each precinct for and against Measure B; and (4) The total number of votes for and against Measure B. SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this 2"d day of April, 2002, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California [City Seal] APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California -2- JOHN J. PEN -A, Mayor City of La Quinta, California 1 �• �A i L.t !l04 MISCHELLE TOWNSEND Registrar of Voters REGISTRAR OF VOTERS COUNTY OF RIVERSIDE EXHIBIT A 2724 Gateway Drive, Riverside, CA 92507-0918 (909) 486-7200 • FAX (909) 486-7335 www.voteinfo.net CERTIFICATE OF REGISTRAR OF VOTERS TO THE RESULTS OF THE CANVASS OF ELECTION RETURNS State of California ) ) ss. County of Riverside ) I, MISCHELLE TOWNSEND, Registrar of Voters of said County, do hereby certify that, in pursuance of the provisions of Sections 307 and 15301 of the California Elections Code, I did canvass the returns of the votes cast on March 5, 2002, as part of the Consolidated Primary Election, in the City of La Quinta Measure "B" and I further certify that the statement of votes cast, to which this certificate is attached, shows the whole number of votes for and against Measure "B" submitted to a vote of the voters at said election in said City and in each precinct therein, and that the totals as shown for said election are full, true and correct. Dated this 18th day of March, 2002 MISCHELLE T3DWNSEND Registrar of V66ters 005 3/18/02 8:32 AM March S. 2002 RIVERSIDE COUNTY Statement of Vote CONSOLIDATED PRIMARY ***Absentee Totals 140007 CITY OF LA QUINTA MEASURE B C G °z ac a� >4 ..'S :.7.,. • .:: .d . '.' ". .,« ':>..\ ....:A .'. ..:...z::: ;r,: ... . .....0 .:'.' .. .. ..:.... ., ..�.,....':. ,. ..z:` '.. b.:......... : c:.:........ :.'l_... ..:..:.::..a... .::♦': —'sr� ::.i3xas•. ....... r .�.2!X i. :.?£. c• z. .... ♦0 .:>:.. .'A.��.' .:a..,.: .x' 3.: ., y:.: .s:. \�•` _• ,,,, .a '�1: ... ... .x...:..... ...:.:: .. ..: ....... ••: •. ... �t�ti::seo� as��:�s�t� ; .s..:..;x>... ;;;.. ,. . ., �,�� ns;:>:. ,.: .��s ¢...�,.. :. ': ..:�;'��iR�2 ..aa<.. off" x>.-�>,...r ...s.. s.,:�... .r•� _,� 7,�0 .3 •ss. +�a� _.r.: ...?<c.'� .Q� -".. ,r.: ..'sc ,...3.:::�^S's.. '??^ �?. ? -. � -i:Y . 3 �ssaC..\ � _.. '. �. . ... v n.... .. .�.....: L.. .. .: ::: C. ..:.: .. i�'.:.Senatcrr#.a .: ...: .......; ..9:.Y.. .... �:%F..... .�. :, :'1:Y:^ .... %.. 5+..:..: :. 'SA, :.�,. :.. "'l �tt,,O C..w.. ..".2. ..z. aA.X2_ ��y ...\f.C), �':.• ^�'4� �,"C�...A..�. a.1:Y.., A.. `lA. \b:- •:Ri:.• ':: .p!�. �.. �.iGA'•n �a,� .. :. :" . ..... ..44 :: .. .. ...aS.•.,..:.:::.a>...::Di.....:..'S>.J.::J:':S.>:A...s.:.G::.7tt>DAW..:Bo.^ ': .. ..i91..7:6 .� 'SxsA�... H.::.• w;::x.a:caw::: Y{ .e. w:.. .`35 J1Y 7 1R: r�5.,<;: •� •x... .L'•.: �E'., 64th Assembly District 0 0 0.00 0 0 80th Assembly District 11289 1176 10.42 710 445 4th Supervisorial Distric 11289 1176 10.42 710 445 72 .: ;3 C''.L:S..:. Avax +� 'i r.3 ♦. �4.' i +i '�•a': ;:Ta `.�... �'. 'A:Ys £�Zl?°:'S w .c yve a-.. `�:.`K;a\' 3/18/02 8:32 AM March 5, 2002 140007 44001 - Absentee 44002 LA QUINTA 44002 - Absentee 44005 - Absentee 44007 LA QUINTA 44007 - Absentee 44011 - Absentee 44012 LA QUINTA 44012 - Absentee 44023 - Absentee Precinct Totals �. Grand Totals 01 0 0.00 1545 398 25.76 1545 206 13.33 1023 154 15.0 1173 306 26.2 1173 116 9.8 1036 73 7.05 851 204 23.97 851 62 7.29 883 98 11.1 11289 2965 26.2 112891 41411 36.6 RIVERSIDE COUNTY Statement of Vote CONSOLIDATED PRIMARY CITY OF LA QUINTA MEASURE B z° 0 0 265 110 116 85 �s a. 21ra 106 43 223 71 73 42 33 ltZ ...._::.....:.?3 .45 24 136 62 26 35 9`1 rig` 58 40 1956 90C '71a 44s i r s 2666 134! ,- �rS:.•x � �_� � 'sue 7...i �." ' s a »4 i sx f '7 s 007 3/18/02 8:32 AN RIVERSIDE COUNTY Statement of Vote March 5, 2002 CONSOLIDATED PRIMARY ***Grand Totals 140007 CITY OF LA QviN'i'A Mt;ASur z is O doomb it o0 y .-• h��i4,�.�� • � i - •ill.. q �� ,1�..� � max. • 64th Assembly District 0 0 0.00 0 0 80th Assembly District 11289 4141 36.68 2666 1345 4th Supervisorial Districl 11289 4141 36.68 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 2, 2002 CONSENT CALENDAR: A22. ITEM TITLE: STUDY SESSION: Approval of a Request by the La Quinta Arts Foundation to Utilize the Council Chambers for a Post Festival Event PUBLIC HEARING: Wrap Up Meeting on Wednesday, April 3, 2002, 9:00 a.m. to 1 1:00 a.m. Approve a request from the La Quinta Arts Foundation to utilize the Council Chambers for a Post Festival Event Wrap Up Meeting on Wednesday, April 3, 2002, 9:00 a.m. to 1 1:00 a.m. In accordance with the Guidelines for Use of Civic Center Facility, facility fees are not applicable. None The La Quinta Arts Foundation has requested that the Council Chambers be made available for a Post Festival Event Wrap Up Meeting on Wednesday, April 3, 2002, 9:00 a.m. to 1 1:00 a.m. The request meets all the requirements of the facility use as contained in the City's Guidelines. The alternatives available to the City Council include: 1 . Approve a request from the La Quinta Arts Foundation to utilize the Council Chambers for a Post Festival Event Wrap Up meeting on Wednesday, April 3, 2002, 9:00 a.m. to 11:00 a.m.; or 1 `' 2. Do not approve the request from the La Quinta Arts Foundation to utilize the Council Chambers; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager c:\agenda\chamberuse 002 BUSINESS SESSION ITEM: 4 SoO � 0 Tihf Quia MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: April 2, 2002 RE: AMENDMENT TO THE AGENDA Item 1 of the Business Session Agenda of the April 2, 2002 City Council Meeting, Consideration of Temporary Art Loan Agreement with John Kennedy for Art at the La Quinta Senior Center, has been pulled at the request of the artist. The City was advised subsequent to finalization of the agenda. 13 COUNCIL/RDA MEETING DATE: April 2, 2002 ITEM TITLE: Consideration of the Community Services Grant Request by Martin Langer for a Community Concert RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Special Projects Contingency Account has a balance of $13,257. Mr. Langer is requesting $25,000 for five community concerts. Should the City Council approve Mr. Langer's request to provide one community concert, $5,000 could be made available from the Special Projects Contingency Account #101-251-663-000 to fund one community concert this fiscal year. Additional funding available for Fiscal Year 2001- 02 to fund the entire event (five concerts) would require an appropriation from the General Fund Un-designated Reserve Account #101-000-300-290. Another option available for City Council consideration would be to direct staff to include this request in the Fiscal Year 2002-03 budget document. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 19, 2002 City Council meeting, the City Council discussed Mr. Martin Langer's request for funding in the amount of $25,000 to conduct five community concerts, as provided in Attachment 1. The matter was referred to the Cultural Arts Commission for consideration. The Cultural Arts Commission considered Mr. Langer's request for funding to conduct five community concerts, to be held at the La Quinta Middle School Amphitheater. Mr. Langer assured the Cultural Arts Commission that the amount requested would be an all-inclusive cost and would not involve staff time in any manner. After some discussion, the Commission voted to recommend Mr. Langer's funding request with the condition that Mr. Langer provide a list of entertainment in which the City Council could select from, which is provided as Attachment 2. At the Cultural Arts Commission meeting, staff presented the City's purchasing procedures as provided in the La Quinta Municipal Code Chapter 3.12.080 which states that for purchases over $2,501 to $10,000, open market or informal bidding procedure is required. Under section 3.12.240 "Open market purchases shall, whenever possible, be based on at least three informal bids, and shall be awarded to the bidder offering the most advantageous bid to the City after consideration of price, quality, durability, servicing, delivery time, standardization and other factors." The Commission determined that Mr. Langer was the first individual to approach the City to request funding to provide this service, and the Commission would like to offer free musical events to the community, therefore, additional artists would not be notified of the opportunity to provide a bid for such services. The Commission is recommending that Mr. Langer's request to provide a free concert to the community at the La Quinta Middle School Amphitheater be funded. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the funding request by Mr. Langer in the amount of $5,000 for one community concert; or 2. Approve the funding request by Mr. Langer in a different amount; or 3. Approve the funding request by Mr. Langer in the amount of $25,000 and direct staff to include an amount in Fiscal Year budget 2002-03 to cover the cost; or 4. Direct staff to receive informal bids for services to provide a community concert to be held at the La Quinta Middle School Amphitheater; or 5. Do not approve the funding request by Mr. Langer; or 6. Provide staff with alternative direction. ctfpl submitted, Dodie Horvit ommunity Services Director Approved for submission by: homas P. Genovese, City Manager Attachment: 1. Minutes from the February 19, 2002 2. List of Musical Entertainment Available 13 s 3. Community Services Grant Application S:\Community Services\CCReports\CC.193.Langer Grant Request.wpd ATTACHMENT 1 City Council Minutes 13 February 19, 2002 DEPARTMENT REPORTS Public Works Department - Interim Public Works Director Stephenson commented on the new format of the monthly report. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING LA QUINTA CIVIC MUSIC CONCERTS. Council Member Adolph commented on previous music concerts organized by Marty Langer and asked if Council was interested in bringing the concerts back. Council Member Perkins concurred with the idea and suggested referring the matter to staff to work with Mr. Langer on a more detailed plan. Council Member Henderson stated she felt Council would welcome such activities at the Civic Center Campus once it is completed and noted there was some problem holding the concerts at the La Quinta Middle School. She also suggested getting input from the Cultural Arts Commission. Council Member Sniff agreed the Cultural Arts Commission should be involved and that the Civic Center Campus is the proper venue for the concerts. He suggested seeking proposals from several entities to put on musical events to provide the Council with options. Mayor Pena commented on the great job Mr. Langer did with the concert association. He agreed the matter should be referred to the Cultural Arts Commission and staff to come back to Council with a proposal. Council Member Perkins disagreed with getting other proposals and stated he preferred seeing what Mr. Langer proposes. Council Member Adolph voiced concern about procrastinating on the matter. He didn't feel the City is dedicated to any particular site and noted the La Quinta Hotel has been used in the past. Marty Langer commented on his experience and expressed a willingness to work with the City in providing the musical events. He felt the La Quinta Middle School is a good place to start with the concerts. Council concurred to refer the matter to staff. ATTACHMENT 2 Martin Langer Director March 15, 2002 To: Dodie Horvitz, Community Services Director From: Martin Langer Subject: CULTURAL COMMISSION/FOLLOW-UP To review: Complying with the Commission request, this should serve as an addendum. MISSION STATEMENT Celebrating the City's Twentieth Year, present five free civic concerts offering diverse, multi -cultural programs as follows: The Golden West International Symphonic Band (50 musicians) Thirty year old organization, just returned from recent European tour with command performance for the Pope in Rome. The South Coast Singers (40 voices) traveling program -theme this year The Spirit of America". The Downbeat Swing/Big Band (18 musicians and singers) "MARACA" Cuban Caribe ensemble (14 musicians -dancers + singers) Direct from the Hollywood Bowl/Playboy Jazz festival. The Dixieland Riverboat Ramblers (10-12 musicians) hand -clap- ping, people pleasing music -featured at Disneyland (17 years) currently on Mississippi riverboats. The Nevada State Opera Company (4-6 singers + musical accompaniment) traveling company, presenting opera cameos in concert form. 1315 49994 El Circulo • La Quinta, CA 92253 33 Cool Brook • Irvine, CA 92612 (760) 564-2111 (949) 854-33t45 ATTACHMENT 3 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 01-02 Name of Organization: COMMUNITY CLUB CONCERTS Amount Requested: $25, 000 Contact Person: Martin T.n n ger Mailing Address: 49994 El Circulo City: La Quinta State: CA Zip Code: 92253 Phone No.: (760) 564-2111 501(c)3 Taxpayer I.D. Number: 214-16-3926 Date Submitted: March 7, 2002 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? Obj erti vp Tn serve as t-hA „rnd»rPr and nrti Rti c di rector of a proposed municipal performing art series, that would fill an unmet need in the City's cultural life. 2. How long has your organization been in existence? 10 Years 4 Months 3. Describe in general the activities or services of your organization: Provide professional entertainment attractions to theatres, hotels and municipalities. 4. How many people does your organization currently serve? No. of Youth 1, 000 No. of Adults 5, 000 No. of Seniors 2, 000 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 1. 500 No. of Adults 6. 000 No. of Seniors 2.000 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth 1, 500 No. of Adults 2, 500 No. of Seniors 1, 000 7. How many paid employees/volunteers does your organization employ? Full time employees 2 Part time employees 4 Volunteers 4-6 8. Describe how your organization is managed and governed. The managing director and vice-president of operations, assisted by staff, coordinate the events and select the attractions as well as plan the programming - prepare the..staging - includ- ing lights, sound, etc. These support services accommodate 7 a professional presentation. 3 r �,u�7 15. Amount of money requested from the City of La Quinta? $ 25,000 Has your organization been funded by the City of La Quinta previously? Yes xxx No If yes, when Amount received Please provide the name and address of the bank in which the organization's funds are kept: Downing SAvings, La Quinta branch 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Martin Langer Lillian Langer President Vice-president 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The request is.made to fund a municipal outdoor series of five free concerts providing quality family entertainment that reflects the upscaled image of LaQuinta, i.e. a dance company, an inter- national symphonic band, a big band swing orchestra, a dixieland group, a chorale ensemble, an opera company and/or a Latin/Salsa orchestra. Selecting from the above attractions, subject to availability, we would be true to our mission statement; presenting multi -cultural, diverse programming. �. 8 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. The series would contribute to the quality of life in the community representing: A valuable civic resource and an important cultural asset. Note: The management team volunteers their services - gratis - as a gesture of good faith. 20. Attach a copy of your Program Operating Budget for the current year. $25,000 total budget-all.inclusive- covers the talent fees including tech needs. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. 133 �J LA QUiNTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 r MARTIN R LANGER LILLIAN LANGER COMMUNITY CLUB CONCERTS 33 COOL BRK IRVINE CA 92612 DOWNEY SAVINGS STATEMENT DATE 02-12-2002 PREVIOUS STATEMENT DATE 01-12-2002 PAGE 1 Of 2 We have a great selection of retirement plans for individuals and businesses. And there's still time to open your retirement plan for 2001, so open yours today! The enclosed Schedule of Fees and Charges becomes effective on May 1, 2002. CHECKING ACCOUNT NUMBER 36-5300149-4 YEAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE 01-12-2002................................. $4,904.33 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 1 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 149500.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 2 CHECKS AND 4 OTHER DEBITS TOTALLING ....................... 378.45- ENDING STATEMENT BALANCE........................................a....... $19,025.88 , DEPOSITS AND OTHER CREDITS POSTED .AMOUNT POSTED AMOUNT 01-22 145500.00 f elimw 13btin"R,DEC, 11-',► _.... CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 1,76 01-15 40.00 177 01-23 24.00 f ATM CARD TRANSACTIONS DATE. WITHDRAWAL DEPOSIT POSTED TYPE OF TRANSACTION LOCATION# AMOUNT AMOUNT 01-14 Non -Downey ATM 001 9.70 02-06 Non -Downey ATM 002 303.00 ,_10 FIND U5 ON THE WES AT HTTP://WWW.DOWNEYS"INGS.COM * GAP IR CHECK SEQUENCE _. HIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT_-- - ----i It your ATM, ATM Plus Visa or Access __TO -Clah card is lest nr atnl n- r211 __—__ 0003z63 O0"569 0 5 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 MARTIN R LANGER LILLIAN LANGER COMMUNITY CLUB CONCERTS 33 COOL BRK IRVINE CA 92612 __ -- DOWNEY SAVINGS STATEMENT DATE 01-12-2002 PREVIOUS STATEMENT DATE 12-12-2001 PAGE 1 OF 2 More locations, more banking convenience! Find the products and service you deserve, in more places than ever - home loans, checking accounts and savings accounts. A.nd . get the same great personal service you ve corns to enjoy. Qu.re always. welcome of Downey .$avinss; ._ - -CHECKING ACCOUNT NUMBER 36-5300149-4 YEAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE �59953.88 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 0 DEPOSITS AND OTHER CREDITS TOTALLING............*ove*%A.,..» .00 INTEREST PAID THIS STATEMENT PERIOD..................•.»o►», .00 5 CHECKS AND 8 OTHER DEBITS TOTALLING.......lt049,55- ENDTNG STATEMENT BALANCE ...................... .......»..»».............. $4,904.33 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 171 12--14 24.86 174 01-03 24.00 172 .' "12-14 26.30 175 01-08 400.00 OTHER DEBITS I In -Branch Withdrawal 12-14 200.00 Check Printing Charge With Tax 12-17 30.54 ATM CARD TRANSACTIONS DATE WITHDRAWAL DEPOSIT POSTED TYPE OF TRANSACTION LOCATION# AMOUNT AMOUNT 12-22 Non -Downey ATM 001 12.10 I2-24 Non -Downey ATM 002 303.00 12-27 Non -Downey ATM 003 14.1»35 �. Ai FIND US ON THE WED AT HTTP://WWW.DOWNEYSAVINGS.COM * GAP IN CHECK SEQUENCE. # THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT. Ifyour ATM, ATM Plus Visa or Access To Dash card is lost or stolen- Call 1-800-936-9839 PoF LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 DOWNEY SAVINGS STATEMENT DATE 12-12-2001 4 PREVIOUS STATEMENT DATE 11-13-2001 PAGE 1 OF 1 MARTIN R LANGER LILLIAN LANGER COMMUNITY CLUB CONCERTS 33 COOL BRK I RV I NE CA 92612 More locations, more banking convenience!thannd the-promet 1 and service you deserve, in more places er loans, checking accounts and savings accounts. And get the same great personal service you've come to enjoy. _ __._ .-- _.._ . -.._ —ywy alw Sys CHECKING ACCOUNT NUMBER 36-5300149-4 YEAR-TO-DATE INTEREST $100 T 026.33 PREVIOUS' STATEMENT BALANCE 11-13-2001................................. $6' ; � SUMMARY OF TRANSACTIONS ON THIS STATEMENT 0 ODEPOSITS AND OTHER CREDITS TOTALLING ........................ '0 INTEREST PAID THIS STATEMENT FERIaD....».......�.........re. 00 72.45- 3 CHECKS AND 0 OTTER DEBITS TOTALLING.....,,..��.y...�...��.--------..- -- ENDING S TATEMcNT BALANCE ............................................... $5,953.88 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE AMOUNT NUMBER PAID AMOUNT NUMBER P 168 11-27 52.28 170 11-28 10.73 169 11-27 9.44 I DAILY BALANCE y AMOUNT DATE AMOUNT DATE � 11_2s 5,964.61 11-28 5,953.88 �..i 14 12 FIND US ON THE WEs AT HTTP://WWW.DOWNEYSAVINGS.COM _* CAP IN CHECK SEQUENCE # THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT. T ¢ vdur ard i s lost or stolen: Call 1-8A®-538-9639 as.�; ATM- ATM PIUS Visa or Access To Cash c 0'3C31 C0333; 0 2 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 MARTIN R LANGER LILLIAN LANGER CJMMUNITY CLUB CONCERTS 33 COOS. 3RK IRVINE CA 92612 DOWNEY SAVINGS STATEMENT DATE 11-13-2001 PREVIOUS STATEMENT DATE 10-12-2901 PAGE 1 OF 1 More locations, more banking convenience' Find the products and service you deserve, in more places thin ever w home loans, checking accounts and savings accounts. And get the same Great personal service you've come to enjoy. -".you re -v-1 V+'+riGiuwe dL L'it7►v i s i'lB1 S: CHECKING ACCOUNT NUMBER 36-5300149-4 YEAR-TO-DATE INTEREST S.00 -12-2001................................. $F,049.59 P�REVTLOJS STATEMENT BALANCE 10 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 0 DEPOSITS AND OTHER CREDITS TOTALLING ........................ .00 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 2 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 23.26- -------------- ENDING STATEMENT BALANCE...........y.................................4. $6,026.33 CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID AMOUNT 166 10-23 5.26 CEC NUMBERPAID AMOUNT 167 10-24 18.00 DATE AMOUNT ?ATE AMOUNT 10-23 6,044.33 10-24 6,026.33 r 13 FIND US ON THE WEB AT HTTP: //WWW. DDWNEYSAVINGS CC^M * GAP tN CHECK SEQUENCE # THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT, If your ATM, ATM plus 'visa or* Access To Gash card is lost or stolen: Call t-800-936 -8e39 COUNCIL/RDA MEETING DATE: April 2, 2002 Consideration of Design Plans for the Expansion of the City -owned Facility Leased by the YMCA and Possible Community Services Grant Appropriation RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Family YMCA of the Desert is requesting funding from the City of La Quinta for the City permit fees associated with the expansion of the La Quinta facility. The permit fees are estimated in the amount of $2,500. Funds from the Special Projects Contingency Account, #101-251-663-000 may be used to fund this request. The Special Projects Contingency Account has an uncommitted balance of $13,257 as of this report. The YMCA of the Desert is funding the expansion to the facility, which is estimated at $200,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 19, 2001, the City Council approved a ten year lease agreement with the Family YMCA of the Desert (YMCA) for the La Quinta facility. At this time, Mr. Rob Ballew, Executive Director of the YMCA, stated that the La Quinta facility is at capacity and has a waiting list of 40 students. The YMCA solicited funds to expand the facility. The La Quinta facility is owned by the City of La Quinta and, therefore, any modifications must be approved by the City Council. The additional space has been designed by the YMCA in accordance with the State Licensing Agency responsible for licensing day care centers. Attachment 1 provides the site plan with the proposed addition located on the west 1 � side of the existing building. Attachment 2 provides the additional floor space that is being proposed, and Attachment 3 provides the proposed building elevations. The building addition has been designed to blend in with the existing facility. On January 16, 2002, the Architecture and Landscape Review Committee reviewed the proposed additions and approved the design and landscaping plan. Once the City Council approves the design for the expansion of the La Quinta facility, the YMCA will proceed with the project. The estimated construction value of this project is $200,000. Building permits will need to be issued for this project. The estimated cost of the permits is $2,500. The YMCA is requesting funding assistance with the permit fees as provided in Attachment 4. Per the Lease Agreement between the City and the YMCA, improvements made to the facility become the property of the City, as provided in Attachment 5. The YMCA will submit a copy of the construction contract and final approval of the construction contract will be contingent upon review by the City's legal counsel. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the design plan for the expansion of the City -owned facility leased by the YMCA and approve City permit fees to be funded by the Special Projects Contingency Account; or 2. Approve the design plan for the expansion of the City -owned facility leased by the YMCA and do not approve the City permit fees be funded by the Special Projects Contingency Account; or 3. Do not approve the design plan for the expansion of the City -owned facility leased by the YMCA; or 4. Provide staff with alternative direction. pttfulli submitted, Dodie Horvitz, frnmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Site Plan for YMCA Expansion Project 2. Floor Plan for the YMCA Expansion Project 3. Building Elevations for the YMCA Expansion Project 4. Funding Request by YMCA 5. Lease Agreement (Section 2.1) G �.► �. �U2 S:\Community Services\CCReports\CC.194.YMCA Design.wpd ■■,wwvw • an+nra■,w■w • sr,us■u„■w c711 W n mn-"voaw v OMn7vM i -,.. ,i ..n.■,ns .,n...., �T ; I � i ?l31N33 JLLINf1WW0o'9 H1f10J1 i cmNowoav v -> N Z V Q -a 11 n3iN30 Aimnwwo: H1noA rod Noi v v 6 t 1 9 MIN0MT10 YIMM r E131N30 AlINnwwom 8 minoA (D MCA wwuMn'.w�i�0iwr1 V ' I �C O w 2 � O U. � J IL _ I Mar 28 02 01:09p ATTACHMENT 4 y YMCA We build strong kids, strong families, strong communities. City Of La Quinta % Dodie Horvitz Fax: 777-1231 March 28, 2002 The Family YMCA of the Desert would like the City of La Quinta to grant us a waiver of building permit fees in the amount of $2,500 for the proposed addition to the YMCA/ City La Quinta Preschool. Your help in this matter will be a great partnership in a program that will help serve our community. Sincerely, Qv6 Rob Ballew General Director FAMILY YMCA OF THE DESERT 43-930 Sar Pable Ave. Palm Desert. CA 92260 0 (7601 341-9622 Fax (7601 779-9651 United Way To put fudeo-Christian principles into practice through aerograms that of t" Desert build healthy spirit,mind and body for ait. 14 ATTACHMENT 5 LEASE AGREEMENT s entered into this 19`h day of June, 2001 by and THIS LEASE AGREEMENT (the Lease") � iunici al corporation formed under the laws of between the CITY OF LA QUINTA ("Lessor")� CA OF THE DESERT, a California nonprofit the State of California, and the FAMILY YM corporation ("Lessee"). In considera tion of the payments to be made hereunder and the covenants and agreements contained herein, the parties hereto agree as follows: ARTICLE I. TERM OF LEASE Lessor is currently the owner of that parcel of real property located in the City em 1.1 Prises._ described in Exhibit "A" attached hereto and incorporated herein by this of La Quintal legally La Quinta, reference (the "Premises"). The address of the Premises is 49-95 5 Park Avenue, lessor the Premises Californi a. Lessor agrees to lease to Lessee and Lessee agrees to lease from upon the terms and conditions expressed herein. t ether with the right 1.2 R�rvation. Lessor reserves to itself, its successors, and assigns, og all ortion of the same, the non-exclusive right to enter upon the Premises to grant and transfer or a P in accordance with any rights of Lessor set forth in this Lease. eas h 1 t . This lease is made subject to all covenants, conditions 1.3 E x. - 1, n to a .� 'ons rights, rights -of --way, easements, and all other. matters of recordthe restrictions, reservations, g visual inspection of the Premises affecting the Premises or the use thereof0 apparent upon a v p date this Lease is executed by Lessee. 1.4 letm. The "Te rm" of this Lease shall be ten (10) years, commencing on the date (the "Term Commencement Date") that this agreement has been executed. 5 n�+� of i.ease a nd .The terms, covenants and conditions of this lease shall 1 • YMa become legally binding on the Term Commencement Date. ARTICLE II. OWNERSHIP OF IMPROVEMENTS 2.1 rovements ro r .During the entire Term of this Lease, the improvements and all Fixtures that are made Premises b Lessee, and all changes, alterations Improvements and addition thereto, �s in or on the Pre y caned b and considered as the property of Lessor. Furniture and Equipment b and shall be o Y d b the Lessee that is not affixed to the Improvements or property shall e o y purchase y considered as property of Lessee. Page 5 1, COUNCIL/RDA MEETING DATE: April 2, 2002 Consideration of Amending of Section 12.32.120 of the La Quinta Charter and Municipal Code, Regulating the Parking of Commercial Vehicles and a Motion Temporarily Suspending Future Enforcement of Certain of the Current Restrictions Regarding Commercial Vehicle Parking. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Introduce an Ordinance amending Chapter 12.32, Section 12.32.120 (Commercial vehicles exempted) of the La Quinta Charter and Municipal Code: A. Move to take up Ordinance No. by title and number only and waive further reading. B. Move to introduce Ordinance No. on first reading FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the March 19, 2002 City Council Study Session, staff was asked to bring back the commercial vehicle ordinance for review and possible amendment. In April of 1997, the City Council reviewed this Ordinance and decided not to amend it at that time. Section 12.32.1 10 (Attachment 1) restricts commercial vehicles from parking within the City unless they are screened from view. Section 12.32.120 provides exemptions and allows vehicles such as pickup trucks and vans that are under twenty feet in length and shorter than eight feet in height to be parked in the City. Standard full size pickups and vans meet the exemption criteria and are allowed to park in the City. Included as Attachment 3 is a photograph of a "crew cab" pickup truck with a length of nearly twenty two feet. Staff is recommending to amend the ordinance to allow for this type of vehicle. As a matter of policy, these vehicles have not been cited in the past for violation of the regulations and it would be consistent with the intent of the regulation to adjust the language in the Ordinance to allow such vehicles to be parked in the City. Staff is also recommending to eliminate the term "similar utility vehicles" in the ordinance with regards to exempt vehicles. Elimination of the "similar utility vehicles" exemption would dispose of the argument that certain vehicles should be exempt solely because they are within the specified size limitations. Examples include flat bed trucks, step vans, tow trucks, stake bed trucks, dump trucks, car carriers, street sweepers and trailers. Attachments 4 and 5 depict vehicles that measure under 8 feet high and under 22 feet in length. Staff does not interpret these vehicles to be exempt within the current restrictions, nor would they be exempt under the proposed Ordinance. The proposed changes to the Ordinance are consistent with staff's enforcement of the regulations over the years and are meant to clarify the restrictions rather than to alter them. Also added in Section 12.32.120 D is the word "public." This was added to clarify that the exemption applies to vehicles owned by utility companies such as CVWD, and IID and not to utility type vehicles that may be used in response to a perceived emergency. Staff contacted other jurisdictions with regards to parking regulations of commercial vehicles. The following table represents the results of the survey: City Regulations La Quinta Commercial vehicles such as pickups, vans and similar utility vehicles shorter than 8' in height and less than 20' in length are allowed. Rancho Mirage Commercial vehicles such as pickups, vans and similar utility vehicles shorter than 7' in height and less than 18' in length are allowed. Palm Desert Commercial vehicles more than 10,000 pounds gross weight are not allowed. (As a point of reference the crew cab pickup has a gross vehicle weight of approximately 10,000 pounds). Indian Wells Commercial vehicles allowed for deliveries only. Indio Commercial vehicles may be parked for a maximum of 3 hours at any location. Cathedral City No parking of commercial vehicles at all in residential neighborhoods. Commercial vehicles less than 10,000 pounds gross weight (see Palm Desert above) may park in industrial or commercial area. Desert Hot Springs No parking of commercial vehicles except on Two Bunch J 0 E' 2 Palms Trail between Little Morongo Road and Cabot Road. Palm Springs Commercial vehicles such as pickups, vans and similar utility vehicles shorter than 8' in height and less than 20' in length are allowed. Coachella No regulations regarding the parking of commercial vehicles. Aesthetic concerns aside, there is also a potential noise impact associated with allowing larger commercial vehicles to park within the City. Many of the drivers of the restricted commercial vehicles (plumbing trucks, tow trucks etc.) that have been cited, claim that they have to take their vehicles home at night because they are on emergency standby. This would mean that some larger and louder vehicles are subject to being dispatched in the middle of the night from a residential neighborhood. Staff contacted one of the City's self storage facilities and was informed that the facility had spaces available for commercial vehicles ranging in size from twenty to forty-four feet in length. Monthly rental rates range from $65 for a twenty foot long space to $119 for a forty-four foot long space. The storage facility staff indicated that although the facility is normally only available to its customers between the hours of 6 AM and 10 PM, arrangements could be made for commercial businesses to access the storage area on an as needed basis. Provided as Attachments 4 and 5 are examples of vehicles that the City has found to be in violation which do not exceed eight feet in height and do not exceed twenty- two feet in length. These vehicles would still not be exempt under the proposed Ordinance because they are not a pickup truck or a utility van. Attachments 6 through 8 depict other types of commercial vehicles cited for parking violations. Staff estimates that within the last thirty days approximately twenty commercial vehicles have been cited for illegal parking. Some of the vehicles are depicted in the Attachments and marked as "Recent." FINDINGS AND ALTERNATIVES: Sections 12.32.1 10 and 12.32.120 have been in effect since 1984. These Sections limit the size of commercial vehicles that may be parked in the City. Smaller commercial vehicles such as pickups and standard vans are exempt from the restrictions and may be parked in the City. If the City Council decides to allow a larger size or different types of commercial vehicles to be parked within the City, the Ordinance would be amended accordingly. It is also recommended that if the City Council decides to suspend enforcement of the current restrictions, that it should not be applicable to cases in progress. In addition, staff would recommend against a complete suspension of enforcement. Instead, the suspension should be limited to citations of vehicles that were prohibited under the current Code, but will be 1 exempted under a revised Code, if one is proposed by the City Council. The revised Code as proposed by staff will allow pickup trucks and utility vans only which are under 8 feet in height and under 22 feet in length to be parked in the City. This change is being proposed to accommodate the "crew cab" pickup which staff believes is consistent with the intent of the Code. This change does not represent a change in enforcement policy, therefore there are no cases in progress for pickups or utility vans. If the City Council decides to loosen the current restrictions, it will need to define the circumstances under which enforcement of the existing provisions should be suspended. The alternatives available to the City Council are: 1. Move to take up Ordinance No. by title and number only and waive further reading; and, Motion to introduce Ordinance No. on first reading; amending the size limitation and/or type of commercial vehicles which are considered exempt; or 2. Do not amend Section 12.32.120 and maintain the current restrictions on the parking of commercial vehicles in the City; or 3. Adopt a motion directing staff to suspend future enforcement of the current parking restrictions in the circumstance where the vehicle which is the subject of the citation would be exempt under a proposed Code amendment; or 4. Adopt a motion directing staff to suspend future enforcement of the current parking restriction for a defined class or size of vehicle as determined by the City Council; or 5. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Dir for of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager 15 :J4 Attachments: 1. La Quinta Municipal Code sections 12.32.110 through 12.32.130 2. Redline copy of La Quinta Municipal Code section 12.32.120 3. Picture of "crew cab" pickup 4. Pictures of currently restricted commercial vehicles under 8' high and 22' long 5. Pictures of currently restricted commercial vehicles under 8' high and 22' long 6. Pictures of currently restricted commercial vehicles 7. Pictures of currently restricted commercial vehicles � 155 005 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY LA QUINTA AMENDING SECTION 12.32.120 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE EXEMPTING CERTAIN COMMERCIAL VEHICLES FROM PARKING RESTRICTIONS WHEREAS, it is the desire of the City Council to maintain the residential and neighborhood atmosphere within the community; and WHEREAS, the parking of large commercial vehicles in the community is a detriment to that end; and WHEREAS, the City Council has determined that certain commercial vehicles because of their size and type are consistent with the residential atmosphere and should be exempt from specified parking restrictions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, does hereby amend Section 12.32.120 , of the La Quinta Charter and Municipal Code to read as follows: 12.32.120 Commercial Vehicles exempted from Section 12.32.110. The following commercial vehicles are exempted from the prohibition contained in Section 12.32.1 10: A. Pickup trucks and utility vans each of which do not exceed eight feet in height or twenty-two feet in combined total length. B. All vehicles while being used in actual construction work on a permit - approved construction site; C. All vehicles in the process of making a pickup or delivery; and D. Governmental and public utility emergency service vehicles. FIRST READ at a regular meeting of the City Council of said City held on the day of , 2002, an finally adopted and ordered posted at a regular meeting of said Council on the day of ,2002. AYES: NOES: J �� ABSENT: ABSTAIN: John Pena, Mayor City of La Quinta, California ATTEST: June Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 151 007 ATTACHMENT 1 1-1-32.110 Certain commercial vehicles prohibited from parking on private property and public rights -of -way. Unless excepted pursuant to Section 12.32.120, no commercial or construction vehicle, or towed commercial or construction equipment, shall be parked on private property or on public rights -of -way unless the vehicle or equipment is screened from public view and adjacent properties. The term commercial or construction vehicle and/or equipment" includes, but is not necessarily limited to, utility body trucks, farming and construction tractors, construction vehicles and towed equipment, semi -truck tractors, semi -truck trailers, dump trucks, step van delivery trucks or any parts or apparatus of any of the above. (Ord. 87 § 1 (part), 1986: Ord. 72 § 1 (part), 1985: Ord. 65 § 1 (part), 1984) 1232.120 Commercial vehicles exempted from Section 12.32.110. The following commercial and construction vehicles are exempted from the prohibition contained in Section 12.32.110: A. Pickup trucks, utility vans and similar utility vehicles, each of which do not exceed eight feet in height or twenty feet in combined total length; B. All vehicles while being used in actual construction work on a permit -approved construction site; C. All vehicles in the process of making a pickup or delivery; and pp ' D. Governmental and utility emergency service vehicles. (Ord. 87 § (part), 1986: Ord. 72 § 1(part), 1985: Ord. 65 § 1 (part), 1984) 12.32.130 Violation of Section 12.32.110—Penalty. Any person violating any provision of Section 12.32.110 shall be guilty of a misdemeanor, and upon conviction thereof shall be punished by a fine of not more than five hundred dollars, or by imprisonment in the County Jail for a period of not more than six months, or by both such fine and imprisonment. (Ord. 87 § 2, 1986) 009 ATTACHMENT 2 Redline copy of Section 12.32.120 of the La Quinta Charter and Municipal Code 12.32.120 Commercial Vehicles exempted from Section 12.32.110. The following commercial vehicles are exempted from the prohibition contained in Section 12.32.1 10: A. Pickup trucks and utility vans , each of which do not exceed eight feet in height or twenty-two feet in combined total length. B. All vehicles while being used in actual construction work on a permit - approved construction site; C. All vehicles in the process of making a pickup or delivery; and D. Governmental and public utility emergency service vehicles. 0ao g '�� s� �� _��_ a ��_�_$ a m 20' 6 8' 21 -7 2 rvil x 71911 Re -cent 21 67x 8' R%ecent 20(1011 x 8 v 13 G a S 21-x -42- tag H P-F �F-- - �a--- Recent 22'x 8' Recent TIE f-E ia w-= 010 i 4— Cj x Recent Message to Mayor Pena 2:25 p.m., Tuesday, April 2 re: Commercial Vehicles - Potential Amendment to Code Kathryn Heichel, 345-0545, resident of the Cove ea� ✓C'cicrl�✓ She is not able to attend today's City Council meeting. Would like her opinion known that she is opposed to having commercial vehicles in her neighborhood. She chose to live in a non-commercial district for a reason - does not want commercial vehicles on her street - does not feel it is safe for the children who play there M. M. omi F R � � DATE TIMJ'IP.M. Itj IV _e 6 OF uPHONE ILZ1 v "y� FAX uj MESSAGE r � �«ELEPHONED k/ F� RETURNED YOUR CALL (✓ P- , , PLEASE CALL O❑ WILL CALL AGAIN CAME TO SEE YOU ❑ WANTS TO SEE YOU SIGNED radwm 1154 16 T a 4,Y01 4 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 2, 2002 CONSENT CALENDAR: Consideration of a Resolution of Concern Regarding the Effect of Water Transfers on the Salton Sea RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Per the City Council's request, this item is being placed on the agenda to consider adoption of a resolution expressing concern over the effect of water transfers on the Salton Sea. At their February 251 2002 meeting, the Coachella Valley Association of Governments' (CVAG) Executive Committee adopted a resolution of concern (Attachment 1), and asked all CVAG member cities to consider adoption of a similar resolution. In particular, the resolution adopted by CVAG expresses concerns over the Imperial Irrigation District's (IID) plan to transfer water to the San Diego County Water Authority (SDCWA). As outlined in the resolution, CVAG maintains that the proposed water transfer would result in less water draining into the Salton Sea and, therefore, cause a reduction in sea elevation. Lower sea levels are expected to have negative impacts on the environment such as higher salinity, significant changes to habitat, and increase in PM-10. As reflected in CVAG's meeting minutes (Attachment 2), the Salton Sea Authority is supportive of the resolution and in agreement with concerns regarding any transfers that would result in reduced water flows to the Salton Sea. 1 13 Since the adoption of the resolution by CVAG, City staff has learned that both the Coachella Valley Water District (CVWD) and IID have raised concerns in relation to the resolution. However, staff has not yet received any documentation detailing these concerns. In a preliminary conversation with IID representatives, staff learned that the water transfers involve not only SDCWA, but also CVWD and the Metropolitan Water District (MWD, in the Los Angeles area). IID would be overseeing a water transfer from Imperial County farmers that would be selling their water to SDCWA, CVWD and MWD. IID explains that Imperial farmers would implement water conservation measures, continue to irrigate their crops, but sell their excess water instead of allowing it to drain to the Salton Sea. Agreements are in place to facilitate the water transfers and IID indicates they will be making these and other information available to the City shortly. Staff has prepared a resolution (attached to this staff report) similar to the one adopted by CVAG in the event the Council wishes to take action on this item today. Alternatively, the Council may wish to defer action on the matter pending submission of additional data from CVWD and IID. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council expressing concern in relation to the effect of water transfers on the Salton Sea; or 2. Do not adopt a Resolution of the City Council expressing concern in relation to the effect of water transfers on the Salton Sea; or 3. Defer the item to the April 16, 2002 City Council meeting; or 4. Provide staff with alternative direction. Respectfully submitted, r Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager 16^ 002 Attachments: 1 . Resolution of Concern Regarding the Effect of Water Transfers on the Salton Sea (as adopted by CVAG) 2. Minutes of CVAG Executive Committee Meeting of February 25, 2002 003 RESOLUTION NO. 2002- A RESOLUTION OF CONCERN OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REGARDING THE EFFECT OF WATER TRANSFERS ON THE SALTON SEA WHEREAS, the Salton Sea is a valuable economic and recreational resource of the Coachella Valley receiving over 200,000 visitors per year at the State Parks alone; and WHEREAS, the Salton Sea is among the most important bird resources in North America, with the greatest biodiversity of bird species in California and the second most in the Nation; and WHEREAS, the Salton Sea will become more saline unless a plan for salinity control is implemented and its resources as we know them, will be lost; and WHEREAS, the City of La Quinta understands the need and supports the implementation of the "California 4.4 Plan," which is designed to reduce California's use of Colorado River water in normal years to 4.4 MAF, without causing major economic and social impacts to the Coachella Valley, Palo Verde Valley, Coastal Southern California and California; and WHEREAS, the City of La Quinta understands that the Quanitification Settlement Agreement (QSA), which is the key element of the "California 4.4 Plan" provides the Coachella Valley with a firm water supply to resolve the overdraft of the groundwater basin and to allow for growth; and WHEREAS, without the QSA and its water transfers to the Coachella Valley, development and water costs in the Coachella Valley will be impacted; and WHEREAS, the City of La Quinta understands that the QSA is a time sensitive matter with an existing signature date of December 31, 2002 and that without agreement the Secretary of the Interior will limit California to 4.4 MAF which will reduce the supply to coastal Southern California or create water reallocations; and WHEREAS, water transfers are a business arrangement between agencies to sell and buy water and are an essential component of the proposed "California 4.4 Plan" and the QSA; and WHEREAS, in the recently released Imperial Irrigation District (IID) Water Conservation and Transfer Project Enviromental Impact Report/Environmental Impact 171 0-94 Resolution No. 2002- Adopted: April 2, 2002 Page Statement on the water transfer of up to 200,000 acre-feet per year of water to the SDCWA and the transfer of 100,000 acre-feet to the Coachella Valley indicates that the transfer could significantly reduce flows to the Sea; and WHEREAS, a major reduction of inflows to the Sea will likely lead to a reduction in sea elevation of up to 22 feet, potentially exposing over 100 square miles of seabed and diminish the vitality of the Sea; and WHEREAS, a major reduction of inflows greatly accelerates salinity increases in the Sea; and WHEREAS, with or without transfers, significant changes to habitat threaten bird biodiversity and abundance at the Salton Sea; and WHEREAS, the aforementioned physical changes in the Sea could lead to significant air quality, biological, and economic impacts; and WHEREAS, the Coachella Valley may soon be redesignated as a non -attainment area for Particulate Matter smaller than 10 microns (PM-10); and WHEREAS, particulate matter contributions from exposed lake -bed might jeopardize the Coachella Valley's compliance efforts and lead to significant economic disruptions and health impacts; and WHEREAS, major reductions of inflow will greatly increase the cost of restoring the Salton Sea and thereby risk making restoration financially and pratically infeasible; and WHEREAS, Congress and the California legislature have authorized studies of the Salton Sea and a plan approved by Congress and the California legislature does not exist for the restoration of the Salton Sea; and WHEREAS, the IID Water Conservation and Transfer Project Enviromental Impact Report/Environmental Impact Statement contains several options to develop the water for the transfers including the option of fallowing land which would have less impact on the Salton Sea; and WHEREAS, efforts are underway to relax environmental compliance laws to facilitate the water transfers; and WHEREAS, the City of La Quinta acknowledges that the California "fully- Resolution No. 2002- Adopted: April 2, 2002 Page protected species" laws may need to be updated to allow "take" provisions similar to the California Endangered Species Act; and WHEREAS, for all of the above reasons it is prudent to proceed cautiously with those parts of the "California 4.4 Plan" which have serious economic and environmental impacts while continuing to proceed expeditiously with those parts of the Plan which are essential to meeting the California Colorado River Allotment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: To oppose projects which significantly lower the level of the Salton Sea; and BE IT FURTHER RESOLVED to support efforts by Congresswoman Mary Bono to ensure that the impacts of water transfers on the Salton Sea and the Coachella Valley are complying with environmental laws; and BE IT FURTHER RESOLVED to urge the IID Board of Directors to pursue water transfer solutions which meet the terms of the QSA and do not create significant negative impacts on the Salton Sea; and BE IT FURTHER RESOLVED to support stringent reviews of any State and/or Federal legislation that relax environmental laws at the detriment of economic or environmental values of the Salton Sea or Coachella Valley; and BE IT FINALLY RESOLVED that certified copies of this Resolution be sent to Senator Dianne Feinstein, Senator Barbara Boxer, Congresswoman Mary Bono and the rest of the Congressional Salton Sea Task Force, other appropriate members of Congress, the Secretary of the Interior, State Senator Jim Battin, Assemblyman Dave Kelley, State Senator Sheila Kuehl, other appropriate members of the State legislature, the California Resources Secretary, the Secretary of the Environmental Protection Agency, other appropriate State and Federal agencies, and the Salton Sea Authority. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of April, 2002, by the following vote to wit: AYES: 006 Resolution No. 2002- Adopted: April 2, 2002 Page NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 17 -1 007 ATTACHMENT 1 COACHELLA VALLEY ASSOCIATION of GOVERNMENTS RESOLUTION NO.02-002 RESOLUTION OF CONCERN REGARDING THE EFFECT OF WATER TRANSFERS ON THE SALTON SEA WHEREAS, the Coachella Valley Association of. Governments (CVAG) has been an Ex Officio member of the Salton Sea Authority since its inception; and WHEREAS, the Salton Sea is a valuable economic and recreational resource of the Coachella Valley receiving over 200,000 visitors per year at the State Parks alone; and WHEREAS, the Salton Sea is among the most important bird resources in North America, with the greatest biodiversity of bird species in California and the second most in the Nation; and WHEREAS, the Salton Sea will become more saline unless a plan for salinity control is implemented and its resources as we know them, will be lost; and WHEREAS, CVAG understands the need and supports the implementation of the "California 4.4 Plan," which is designed to reduce California's use of Colorado River water in normal years to 4.4 MAF, without causing major economic and social impacts to the Coachella Valley, Palo Verde Valley, Coastal Southern California and California; and WHEREAS, CVAG understands that the Quantification Settlement Agreement (QSA), which is the key element of the "California 4.4 Plan" provides the Coachella Valley with a firm water supply to resolve the overdraft of the groundwater basin and to allow for growth; and WHEREAS, without the QSA and its water transfers to the Coachella Valley, development and water costs in the Coachella Valley will be impacted; and WHEREAS, CVAG understands that the QSA is a time sensitive matter with an existing signature date of December 31, 2002 and that without agreement the Secretary of the Interior will limit California to 4.4 MAF which will reduce the supply to coastal Southern California or create water reallocations; and WHEREAS, water transfers are a business arrangement between agencies to sell and buy water and are an essential component of the proposed "California 4.4 Plan" and the QSA; and WHEREAS, in the recently released Imperial Irrigation District (IID) Water Conservation and Transfer Project Environmental Impact Report/Environmental Impact Statement on the water transfer of up to 200,000 acre-feet per year of water to the SDCWA and the transfer of 100,000 acre-feet to the Coachella Valley indicates that the transfer could significantly reduce flows to the Sea; and WHEREAS, a major reduction of inflows to the Sea will likely lead to a reduction in sea elevation of up to 22 feet, potentially exposing over 100 square miles of seabed and diminish the vitality of the Sea; and WHEREAS, a major reduction of inflows greatly accelerates salinity increases in the Sea; and WHEREAS, with or without transfers, significant changes to habitat threaten bird biodiversity and abundance at the Salton Sea; and WHEREAS, the aforementioned physical changes in the Sea could lead to significant air quality, biological, -and economic impacts; and 1 'J WHEREAS, the Coachella Valley may soon be redesignated as a non -attainment area for Particulate Matter smaller than 10 microns (PM-10); and 009 COACHELLA VALLEY ASSOCIATION of GOVERNMENTS WHEREAS, particulate matter contributions from exposed lake -bed might jeopardize the Coachella Valley's compliance efforts and lead to significant economic disruptions and health impacts; and WHEREAS, major reductions of inflow will greatly increase the cost of restoring the Salton Sea and thereby risk making restoration financially and practically infeasible; and WHEREAS, Congress and the California legislature have authorized studies of the Salton Sea and a plan approved by Congress and the California legislature does not exist for the restoration of the Salton Sea; and WHEREAS, the IID Water Conservation and Transfer Project Environmental Impact Report/Environmental Impact Statement contains several options to develop the water for the transfers including the option of fallowing land which would have less impact on the Salton Sea; and WHEREAS, efforts are underway to relax environmental compliance laws to facilitate the water transfers; and WHEREAS, CVAG acknowledges that the California "fully -protected species" laws may need to be updated to allow "take" provisions similar to the California Endangered Species Act; and WHEREAS, for all of the above reasons it is prudent to proceed cautiously with those parts of the "California 4.4 Plan" which have serious economic and environmental impacts while continuing to proceed expeditiously with those parts of the Plan which are essential to meeting the California Colorado River Allotment; and NOW, THEREFORE, BE IT RESOLVED by the Executive Committee of CVAG to oppose projects which significantly lower the level of the Salton Sea; and BE IT FURTHER RESOLVED to support efforts by Congresswoman Mary Bono to ensure that the impacts of water transfers on the Salton Sea and the Coachella Valley are complying with environmental laws; and BE IT FURTHER RESOLVED to urge the IID Board of Directors to pursue water transfer solutions which meet the terms of the QSA and do not create significant negative impacts on the Salton Sea; and BE IT FURTHER RESOLVED to request each CVAG member agency to pass similar resolutions; and BE IT FURTHER RESOLVED to support stringent reviews of any State and/or Federal legislation that relax environmental laws at the detriment of economic or environmental values of the Salton Sea or Coachella Valley; and 9 BE IT FINALLY RESOLVED that certified copies of this Resolution be sent to Senator Dianne Feinstein, Senator Barbara Boxer, Congresswoman Mary Bono and the rest of the Congressional Salton Sea Task Force, other appropriate members of Congress, the Secretary of the Interior, State Senator Jim Baffin, Assemblyman Dave Kelley, State Senator Sheila Kuehl, other appropriate members of the State legislature, the California Resources Secretary, the Secretary of the Environmental Protection Agency, other appropriate State and Federal agencies, and the Salton Sea Authority. PASSED AND ADOPTED this 25th day of February, 2002. t7� COACHELLA VALLEY ASSOCIATION of GOVERNMENTS Mayor John Pena City of La Ouinta Chair of ther - Executiv Ca mittee Mayor George Stettler City of C,pthedral City I Mayor `Matt W City gf-pesert I Mayor Ben Godfro City of Indio V • Mayor Will Kieindienst City of Palm Springs Wor Roy Wilson of Riverside ;00- 2nd Vice Chair arc Be Itez Cabazon Band of Cahui ndians ATTEST: -' Q • F-arooy.m Councilmember C City of Blythe May f uan De -Lana /Ci ,oachella Gam' Mayor Conrad Negron Cihoflndian ells c Mayor Dick Kelly City of Palm Desert Co ember Alan Seman ity cho Mirage r-- Chairman Richard Milanovich Agua Caliente Band of Cahuilla Indians Chai omaary Belardo Torres Martinez Desert Cahuilla Indians Oil COACHELLA VALLEY ASSOCIATION of GOVERNMENTS 5. PUBLIC COMMENTS ATTACHMENT 2 None. 6. EXECUTIVE COMMITTEE MEMBER/EXECUTIVE DIRECTOR COMMENTS Mayor Weyuker commented on concerns regarding delays in the Palm Drive/Interstate 10 project. Corky Larson reported that there have been delays due to interagency fighting betweem Caltrans, Fish and Game, and Fis-h and Wildlife. A meeting was being planned to address the issues of concern. Members from Cathedral City, Desert Hot Springs, and Palm Springs asked to be invited to the meeting. 7. CORRESPONDENCE A letter and newspaper. article were placed in the agenda for member information. 10.1 RESOLUTION OF CONCERN REGARDING THE EFFECT OF WATER TRANSFERS ON THE D SALTON SEA Tom Kirk, Salton Sea Authority gave a presentation on the potential effects of water transfers on the Salton Sea. Such potentiat effects include increased PM 10 levels in the Coachella Valley, an increase in odors from the Sea, and an increase in salinity levels of the Salton Sea. Mrs. Larson distributed copies of the Resolution and asked members to review it. After allowing for time to review the Resolution, a discussion ensued regarding issues related to water transfers. Councilmember Buford Crites described the process regarding the writing of the Resolution. Councilmember Crites reported that it was important for the environmental review to not be short-circuited. Councilmember Chuck Grotke asked that the Palo Verde Valley be added to the Resolution. IT WAS MOVED BY MAYOR GODFREY AND SECONDED BY MAYOR NEGRON TO APPROVE -THE RESOLUTION OF CONCERN REGARDING THE EFFECT OF WATER TRANSFERS ON THE SALTON SEA WITH THE ADDITION OF THE PALO VERDE VALLEY. THE MOTION CARRIED WITHOUT DISSENT. 8. ADMINISTRATIVE ISSUES Consideration of Support for Proposition 42 IT WAS MOVED BY SUPERVISOR WILSON AND SECONDED BY MAYOR GODFREY TO SUPPORT PROPOSITION 42 ON THE MARCH 5, 2002 STATEWIDE BALLOT WHICH WOULD TAKE A PORTION OF EXISTING GASOLINE SALES TAX DOLLARS TO IMPROVE HIGHWAYS, LOCAL ROADS, AND MASS TRANSIT ROUTES. THE MOTION CARRIED WITHOUT DISSENT. BUSINESS SESSION ITEM: _�0 ORDINANCE NO. 367 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AMENDING CHAPTERS 9.220, 9.230 AND 9.240 OF THE LA QUINTA MUNICIPAL CODE RELATING TO PROCEDURES FOR THE AMENDMENT OF THE DEVELOPMENT CODE, GENERAL PLAN AND SPECIFIC PLANS CASE NO.: ZONE CODE AMENDMENT 2002-071 CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 20th day of MARCH, 2002, hold a duly noticed Public Hearing for review of amendments to the Municipal Code, Sections 9.220, 9.230 and 9.240, allowing the Community Development Director to initiate Amendments to the General Plan, Zone Changes, or approved Specific Plans; and ' WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings recommending approval of said Zone Code Amendment: 1. The proposed Amendments are consistent with the General Plan, in that they provide flexibility for the City in implementing land use and General Plan amendments. 2. The Zone Code Amendment will not be detrimental to the public health, safety and welfare, as it only applies to procedural functions of the Zoning Ordinance. 3. The Zone Code Amendment is compatible with the City's Zoning Ordinance in that it allows flexibility in its implementation. 4. The Zone Code amendment supports the orderly development of the City. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. PURPOSE. To amend Sections 9.220, 9.230 and 9.240 of the Municipal Code as provided in Exhibit A, attached to this Resolution. Ordinance No. 367 Amending Chapters 9.220, 9.230 and 9.240 Adopted: March 20, 2002 Page 2 t SECTION 2. ENVIRONMENTAL. This Zoning Code Amendment has complied with the requirements of the CEQA (California Environmental Quality Act of 1970 as amended) and adopted by City Council Resolution 83-68, in that the amendments are found to be exempt from CEQA pursuant to Chapter 2.6. Section 21080 of the Public Resources Code, and Section 15268, Ministerial Projects, of the CEQA Guidelines. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED at a regular meeting of the City Council held on this 2"d day of April, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) 18 a Ordinance No. 367 Amending Chapters 9.220, 9.230 and 9.240 Adopted: March 20, 2002 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 18 Ordinance No. 367 Chapters 9.220, 9.230, 9.240 Adopted: March 20, 2002 EXHIBIT "A" Chapter 9.220 ZONE CHANGES AND CODE AMENDMENTS Section 9.220.010.C. Who May Apply. Amend to read: 1 . The owner of the property or by the owner's agent (with written notarized authorization from the owner) for a Zone 6hanger-. 2. The City Council by a majority vote may initiate consideration of a Zone 3. The Planning Commission by a majority vote may recommend that theeity or 4. The Community Development Director. Section 9.220.010.D.3. Review Procedures. Amend to read: 3. If the Council contemplates a modification to the application not previously considered by the Planning Commission, the proposed modification Shall may be referred to the Planning Commission for report back to Council. A public hearing shall not be required for such Planning Commission review. Section 9.220.020.C. Who May Apply. Amend to read: A Code Amendment may be initiated by:addition, the Planning 1. The City Council; 2. The Planning Commission by a majority vote; or 3. The Community Development Director; Chapter 9.230 GENERAL PLAN AMENDMENTS Section 9.230.010.C. Who May Apply. Amend to read: 1 . The owner of the property or by the owner's agent (with written notarized authorization from the owner) may apply for a General Plan Arnendrn.; 1iW Ordinance No. 367 Chapters 9.220, 9.230, 9.240 Adopted: March 20, 2002 EXHIBIT "A" 2. The City Council by a majority vote may initiate consideration of a 6eneral PI Amendment.; 3. The Planning Commission by a majority vote, may recornmend that the 6ity 6ouncol On"toate consideration of a Genera' Plan .; or 4. The Community Development Director Section 9.230.010.E.1. Frequency of General Plan Amendment. Modify to read: 1. General Plan elements specified as mandatory in the State Government Code shall may be amended no more than four tirnes durinuo each calendar year pursuant to City Council Resolution 2000-77. Each amendment may include more than one change to the General Plan. Section 9.230.020.A.3. Review Procedures and Findings. Modify to read: 3. If the Council contemplates a modification to the application not previously considered by the Planning Commission, the proposed modification shall may be referred to the Commission for report back to the Council. A public hearing shall not be required for such Commission review. Chapter 9.240 SPECIFIC PLANS Section 9.240.010.C. Who May Apply. Amend to read: C. Who May Apply. A Specific Plan or Specific Plan Amendment application may • - initiated by: the • G • - G • the owner of property proposed G amendmentorbythe owners'sagent (with written• • - • • • • • • - -- •l�if l•� • • Amendment-. 1. The City Council; 2. The owner of the property or by the owner's agent (with written notarized authorization from the owner); 3. The Planning Commission by a majority vote; or 4. The Community Development Director -, BUSINESS SESSION ITEM: 7 ORDINANCE NO. 368 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ADDING SECTION 9.140.0701 LOW DENSITY/AGRICULTURAL-EQUESTRIAN RESIDENTIAL DISTRICT CASE NO.: ZONING CODE AMENDMENT 2002-071-A CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 20th day of March, 2002, hold a duly noticed Public Hearing for review the addition of Section 9.140.070 of the Municipal Code, adding the Low Density/Agricultural-Equestrian Residential District to the Development Code, a nd WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings recommending approval of said Zoning Code Amendment: 1 . The proposed Amendments are consistent with the General Plan, in that they t allow for uses specifically discussed in the Agricultural/Equestrian Overlay of the General Plan. 2. The Zoning Code Amendment will not be detrimental to the public health, safety f and welfare, in that it provides standards for the future development o agricultural, equestrian and residential uses in the City. 3. The Zoning Code Amendment is compatible with the City's Zoning Ordinance in that it establishes residential and non-residential development standards which are compatible with those already in effect in the Development Code. 4. The Zoning Code Amendment supports the orderly development of the City. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. PURPOSE. To add Section 9.140.070 of the Municipal Code as provided in Exhibit A, attached to this Ordinance. SECTION 2. ENVIRONMENTAL. This Zoning Code Amendment has f complied with the requirements of the CEQA (California Environmental Quality Act o 1970 as amended) and adopted by City Council Resolution 83-68, in that the City Council certified Environmental Impact Report SCH#2000091023, which address ed agricultural and equestrian land uses and standards. 1�= Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 Page 2 SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED at a regular meeting of the City Council held on this 2nd day of April, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 0 18 EXHIBIT "A" Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 SECTION 9.140.070 LOW DENSITY/AGRICULTURAL-EQUESTRIAN RESIDENTIAL DISTRICT EXHIBIT "A" Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" Communication towers and equipment subject to Section 9.170 I C 183 Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 A. Residential Development Standards EXHIBIT "A" TABLE 501 RESIDENTIAL DEVELOPMENT STANDARDS DISTRICT DEVELOPMENT STANDARD E/A R Min. ft.) Lot Size for Single Family Dwelling (sq. 10,000 Min. ft.) Project Size for Multifamily Projects (sq. 20,000 Min. Lot Frontage for Single Family Dwelling or Multifamily Projects (ft.) 100 Max. Structure Height (ft.) 28 Max. No. of Stories 2 Min. Front Yard Setback (ft.) 30 Min. Garage Setback (ft.) 30 Min. Side Yard Setback (ft.) 20 Min. Rear Yard Setback (ft.) 30 Max. Lot Coverage (% of net lot area) 40 Min. Livable Area Excluding Garage (sq. ft.) 1,400 Min. Perimeter Landscape Setbacks (ft.) 20 Max. acre) No. of Horses for Private Use (per 5 Parking shall be provided as required by Chapter 9.150. B. Development Standards, All Non -Residential Uses 1 . All buildings shall be limited to two stories in height and a maximum of 35 feet, measured from the finished grade of the pad. 1J Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" 2. Setbacks: The following minimum setbacks shall apply from the property line: Pasture: 0 feet Accessory buildings: 20 feet Accessory structures: 20 feet Manure storage: 25 feet 3. Fencing: All properties containing one or more uses shall be fenced to a minimum height of 5 feet and a maximum of 6 feet. Permitted fencing materials include chain link, cement block, wood, wrought iron or tubular steel. Razor wire or concertina wire is permitted for those uses listed under "Equestrian and Agriculture Uses" in Table ?. 4. Parkincr Parking shall be provided as required by Chapter 9.150. 5. Liahtincr All lighting shall comply with Sections 9.60.160 and 9.100.150. 6. Loudspeakers: Loudspeaker systems or other amplified sound are limited to operation or use between 8 a.m. And 10 p.m. Unless otherwise specified by an approved conditional use permit. C. Definitions "Accessory building" means any building subordinate to a permitted or conditionally permitted use, including but not limited to hay and tack barns, storage sheds and other structures and uses customarily appurtenant to the primary permitted use. "Accessory structure" means any structure subordinate to a permitted or conditionally permitted use, including but not limited to exercise rings, arenas, corrals, and other structures associated with the permitted or conditionally permitted use. Fences are not considered structures for the purposes of this Section. "Agricultural Activity, Operation, or Facility, or Appurtenances thereof." The phrase "agricultural activity, operation, or facility, or appurtenances thereof" shall include all uses allowed under the Agricultural Overlay District, including, but be limited to, the cultivation and tillage of the soil, dairying, the production, cultivation, growing, and harvesting of any agricultural commodity, including timber viticulture, apiculture, or horticulture, the raising of livestock, fur bearing animals, fish, or poultry, and any practices performed by a farmer or on a farm as incident to or in conjunction with such farming operations, including preparation for market, delivery to storage or to market, or to carriers for transportation to market. Ordinance No. 368 EXHIBIT "A" Adding Section 9.140.070 Adopted: March 20, 2002 "Land Zoned For Primarily Agricultural Purposes." The phrase "land zoned for primarily agricultural purposes" means any land lying within the Agricultural Overlay District. "Arena" -- see Corral. "Caretaker Residence" means a residential unit not exceeding 1,000 square feet, which is not the principal use on the property, to be occupied by a caretaker or watchman who is responsible for the security of the principal use of the property. "Cattery" means any building, structure, enclosure or premises within which five or more cats are kept or maintained primarily for financial profit for the purpose of boarding, breeding, training, marketing, hire or any other similar purpose. "Commercial stable" means any facility specifically designed or used for the stabling of more than 5 horses not owned by the residents of the property on which the stable is located, and for which the residents or land owner receives compensation. Services provided by a commercial stable including boarding, breeding, training, riding or other recreational use of the horse. "Community auction and sales yard" means a facility which periodically holds auctions of farm equipment, fixtures and other related materials in an enclosed building. "Corral" means an enclosure designed for use as an open holding area for horses for the purpose of confinement within that area for an indeterminate period of time. "Farm" means a parcel of land devoted to agricultural uses where the principal use is the propagation, care and maintenance of viable plant and animal products for commercial purposes. "Farmworker housing" means any building or group of buildings where six or more farm employees are housed. "Kennel" means any building, structure, enclosure or premises within which five or more dogs are kept or maintained primarily for financial profit for the purpose of boarding, breeding, training, marketing, hire or any other similar purpose. "Menagerie" means a lot on which more than one wild, non -domestic reptile (not including turtles or tortoises), bird (not including poultry) or mammal is kept. A tamed or trained wild animal shall not be considered a domestic animal. 1� Ordinance No. 368 EXHIBIT "A" Adding Section 9.140.070 Adopted: March 20, 2002 "Pasture" means an enclosed holding area consisting of grass or similar vegetation, specifically used for purposes of grazing or feeding of animals. "Guest Ranch" means any property of five acres or more operated as a ranch which offers guest rooms for rent and which has outdoor recreational facilities such as horseback riding, swimming or hiking. "Riding Academy" means a facility designed and used primarily for recreational riding, training and instruction, and allowing both on -site boarding or trailering of horses to the facility. "Stable" means a building or structure containing multiple stalls for the purposes of sheltering, feeding, boarding, accommodating or otherwise caring for horses. "Stall" means a division of a stable accommodating one horse into an adequately sized enclosure for the purposes of confining individual horses within a sheltered environment as may be necessary for security, safety or other reasons pertinent to the health, welfare and daily care of each animal. D. "Right to Farm" Intent and Policies Intent It is the intent of the City of La Quinta to conserve, protect and encourage the development, improvement, and continued viability of its agricultural land and industries for the long-term production of food and other agricultural products, and for the economic well-being of the City's residents. It is also the intent of the City to balance the rights of farmers to produce food and other agricultural products with the rights of non -farmers who own, occupy, or use land within or adjacent to agricultural areas. It is the intent of this ordinance to reduce the loss to the area of its agricultural resources by limiting the circumstances under which agricultural operations may be deemed to constitute a nuisance. Nothing in this ordinance shall be construed to limit the right of any owner of real property to request that the City consider a change in the zoning classification of his property in accordance with the procedures set forth in the La Quinta Development Code. Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 Policies EXHIBIT "A" 1. No agricultural activity, operation, or facility, or appurtenances thereof, conducted or maintained for commercial purposes, and in a manner consistent with proper and accepted customs and standards, as established and followed by similar agricultural operations in the same locality, shall be or become a nuisance, private or public, due to any changed condition in or about the locality, after the same has been in operation for more than three (3) years if it was not a nuisance at the time it began. 2. This section shall not invalidate any provision contained in the Health and Safety Code, Fish and Game Code, Food and Agricultural Code, or Division 7 (commencing with Section 13000) of the Water Code of the State of California, if the agricultural activity, operation, or facility, or appurtenances thereof, constitutes a nuisance, public or private, as specifically defined or described in any such provision. 3. This section is not to be construed so as to modify abridge the state law set out in the California Civil Code relative to nuisances, but rather it is only to be utilized in the interpretation and enforcement of the provisions of county ordinances and regulations. E. Notice to Buyers of Land 1. The Director of Community Development shall cause the following notice to be included on all tentative land division proposed that lies partly or wholly within, or within 300 feet of any land zoned for primarily agricultural purposes: Lot(s) No. , as shown on this map, is (are) located partly or wholly within, or within 300 feet of land zoned for primarily agricultural purposes by the County of Riverside and the City of La Quinta. It is the declared policy of the City of La Quinta that no agricultural activity, operation, or facility, or appurtenances thereof, conducted or maintained for commercial purposes in the City, and in a manner consistent with proper and accepted customs and standards, as established and followed by similar agricultural operations in the same locality, shall be or become a nuisance, private or public, due to any changed condition in or about the locality, after the same has been in operation for more than three (3) Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" years, if it was not a nuisance at the time it began. The term "agriculture activity, operation, or facility, or appurtenances thereof" includes all uses permitted in the Agricultural Overlay District, and includes but is not limited to, equestrian activities, the cultivation and tillage of the soil, dairying, the production, cultivation, growing, and harvesting of any agricultural commodity, including timber, viticulture, apiculture, or horticulture, the raising of livestock, for bearing animals, fish, or poultry, and any practices performed by a farmer or on a farm as incident to or in conjunction with such farming operations, including preparation for market, delivery to storage or to market, or to carriers for transportation to market. 2. The City Engineer shall cause the notice described in subsection (1) to be included on any final land division proposed for recordation that lies partly or wholly within, or within 300 feet of, any land zoned for primarily agricultural purposes. F. Preservation of Agricultural Land Uses in Perpetuity Any land owner wishing to continue a land use listed in Table , Permitted Uses in the Agricultural/Equestrian Residential District, may, at any time, exercise his or her rights under Chapter 9.190: Transfer of Development Rights. 19 AMENDED EXHIBIT ""A" FOR ORDINANCE NO. 368 l,u Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" SECTION 9.140.070 LOW DENSITY/AGRICULTURAL-EQUESTRIAN RESIDENTIAL DISTRICT TABLE PERMITTED USES IN THE AGRICULTURAL/EQUESTRIAN RESIDENTIAL DISTRICT LAND SE Residential Uses Songle Family detached dwellings P Mobile Home Parks C Mobile Home Subdivisions and manufactured homes on individual lots P Child day care facilities as an accessory use, serving 8 or fewer children, subject to Section 9.60.190 A Child day care facilities as an accessory use, serving 9-14 children, subject to Section 9.60.190 M Caretaker's residence P Open Space and Recreational Uses Public parks, playfields and open space P Tennis Court or other game court as an accessory use associated with a private residence P Tennis Court or other game court for publoc use M Golf course and country club, with or without driving range P Droyona Ranae with or without fights C Accessory Uses and Structures Fences and walls, subeect to Section 9,60.0.30 A Satellite dishes and other antennas subject to Section 9.60.080 A Swimming pools, spas and cabanas, subject to Section 9.60.070 A SACity C1erk\0rdinances\ZCA071 ExhB.WPD Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" Guest houses,, subaect to Section 9,60.010 M Second units, "granny flats" and employee quarters, subject to Section 9.60.090 M Equestfian and Agficultural Uses Stables, Private P Stables, Commercial or radana academy C Polo grounds, *nclud*no stables. clubhouse C Veterinary offices and hosp8tals C The grazing and breeding of cattle, horses, llamas, or other farm stock or animals, not including hogs, not to exceed five animals per acre of all the land available P The grazing and breeding of sheep or goats, not to exceed 15 animals per acre of all land available P Farms for rabbits, fesh,, frogs, chinchilla or other small animals Tree crop farm a ng Field Crjop or Turf Farming P Winery and incidental uses with established yoneyard P Produce stands, subaect to Section 9.100.100 The drying, packing, canning, freezing and processing of produce resulting from permitted uses when such activity is conducted within permanent buildings and structures P Non-commercial raising of hogs, not to exceed two per acre P Community Auctions and Sales Yards (2 acre manornum) C Feed Stores C Kennels and Catteries, 10 to 25 animals on 1 acre minimum C Commercial composteng facilities C Other ses Guest Ranches and Bed and Breakfasts C Restaurants S:\City C1erk\0rdinances\ZCA071 ExhB.WPD \C6 Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" Communication towers and equipment subject to Section 9.170 1 C SACity Clerk\Ordinances\ZCA071 ExhB.WPD Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 A. Residential Development Standards EXHIBIT "A" TABLE 501 RESIDENTIAL DEVELOPMENT STANDARDS DISTRICT DEVELOPMENT STANDARD E/A R Min. Lot Size for Single Family Dwelling (sq. ft.) 10,000 Min. Project Size for Multifamily Projects (sq. ft.) 20,000 Min. Lot Frontage for Single Family Dwelling or Multifamily Projects (ft.) 100 Max. Structure Height (ft.) 28 Max. No. of Stories 2 Min. Front Yard Setback (ft.) 30 Min. Garage Setback (ft.) 30 Min. Side Yard Setback (ft.) 20 Min. Rear Yard Setback (ft.) 30 Max. Lot Coverage (% of net lot area) 40 Min. Livable Area Excluding Garage (sq. ft.) 1,400 Min. Perimeter Landscape Setbacks (ft.) 20 Max. No. of Horses for Private Use (per acre) 5 Parking shall be provided as required by Chapter 9.150. B. Development Standards, All Non -Residential Uses 1 . All buildings shall be limited to two stories in height and a maximum of 35 feet, measured from the finished grade of the pad. S:\City C1erk\0rdinances\ZCA071 ExhB.WPD ( Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" 2. Setbacks: The following minimum setbacks shall apply from the property line: Pasture: 0 feet Accessory buildings: 20 feet Accessory structures: 20 feet Manure storage: 25 feet 3. Fencing: Properties containing one or more uses may be fenced to a maximum of 6 feet. Permitted fencing materials include chain link, cement block, wood, wrought iron or tubular steel. Razor wire or concertina wire is permitted for those uses listed under "Equestrian and Agriculture Uses" in Table 4. Parking: Parking shall be provided as required by Chapter 9.150. 5. Lighting: All lighting shall comply with Sections 9.60.160 and 9.100.150. 6. Loudspeakers: Loudspeaker systems or other amplified sound are limited to operation or use between 8 a.m. And 10 p.m. Unless otherwise specified by an approved conditional use permit. C. Definitions "Accessory building" means any building subordinate to a permitted or conditionally permitted use, including but not limited to hay and tack barns, storage sheds and other structures and uses customarily appurtenant to the primary permitted use. "Accessory structure" means any structure subordinate to a permitted or conditionally permitted use, including but not limited to exercise rings, arenas, corrals, and other structures associated with the permitted or conditionally permitted use. Fences are not considered structures for the purposes of this Section. "Agricultural Activity, Operation, or Facility, or Appurtenances thereof." The phrase "agricultural activity, operation, or facility, or appurtenances thereof" shall include all uses allowed under the Agricultural Overlay District, including, but be limited to, the cultivation and tillage of the soil, dairying, the production, cultivation, growing, and harvesting of any agricultural commodity, including timber viticulture, apiculture, or horticulture, the raising of livestock, fur bearing animals, fish, or poultry, and any practices performed by a farmer or on a farm as incident to or in conjunction with such farming operations, including preparation for market, delivery to storage or to market, or to carriers for transportation to market. "Land Zoned For Primarily Agricultural Purposes." The phrase "land zoned for primarily S:\City C1erk\0rdinances\ZCA071 ExhB.WPD Z-0l Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" agricultural purposes" means any land lying within the Agricultural Overlay District. "Arena" -- see Corral. "Caretaker Residence" means a residential unit not exceeding 1,000 square feet, which is not the principal use on the property, to be occupied by a caretaker or watchman who is responsible for the security of the principal use of the property. "Cattery" means any building, structure, enclosure or premises within which five or more cats are kept or maintained primarily for financial profit for the purpose of boarding, breeding, training, marketing, hire or any other similar purpose. "Commercial stable" means any facility specifically designed or used for the stabling of more than 5 horses not owned by the residents of the property on which the stable is located, and for which the residents or land owner receives compensation. Services provided by a commercial stable including boarding, breeding, training, riding or other recreational use of the horse. "Community auction and sales yard" means a facility which periodically holds auctions of farm equipment, fixtures and other related materials in an enclosed building. "Corral" means an enclosure designed for use as an open holding area for horses for the purpose of confinement within that area for an indeterminate period of time. "Farm" means a parcel of land devoted to agricultural uses where the principal use is the propagation, care and maintenance of viable plant and animal products for commercial purposes. "Farmworker housing" means any building or group of buildings where six or more farm employees are housed. "Kennel" means any building, structure, enclosure or premises within which five or more dogs are kept or maintained primarily for financial profit for the purpose of boarding, breeding, training, marketing, hire or any other similar purpose. "Menagerie" means a lot on which more than one wild, non -domestic reptile (not including turtles or tortoises), bird (not including poultry) or mammal is kept. A tamed or trained wild animal shall not be considered a domestic animal. "Pasture" means an enclosed holding area consisting of grass or similar vegetation, specifically used for purposes of grazing or feeding of animals. r' SACity C1erk\0rdinances\ZCA071 ExhB.WPD Q Ordinance No. 368 EXHIBIT "A" Adding Section 9.140.070 Adopted: March 20, 2002 "Guest Ranch" means any property of five acres or more operated as a ranch which offers guest rooms for rent and which has outdoor recreational facilities such as horseback riding, swimming or hiking. "Riding Academy" means a facility designed and used primarily for recreational riding, training and instruction, and allowing both on -site boarding or trailering of horses to the facility. "Stable" means a building or structure containing multiple stalls for the purposes of sheltering, feeding, boarding, accommodating or otherwise caring for horses. "Stall" means a division of a stable accommodating one horse into an adequately sized enclosure for the purposes of confining individual horses within a sheltered environment as may be necessary for security, safety or other reasons pertinent to the health, welfare and daily care of each animal. D. "Right to Farm" Intent and Policies Intent It is the intent of the City of La Quinta to conserve, protect and encourage the development, improvement, and continued viability of its agricultural land and industries for the long-term production of food and other agricultural products, and for the economic well-being of the City's residents. It is also the intent of the City to balance the rights of farmers to produce food and other agricultural products with the rights of non -farmers who own, occupy, or use land within or adjacent to agricultural areas. It is the intent of this ordinance to reduce the loss to the area of its agricultural resources by limiting the circumstances under which agricultural operations may be deemed to constitute a nuisance. Nothing in this ordinance shall be construed to limit the right of any owner of real property to request that the City consider a change in the zoning classification of his property in accordance with the procedures set forth in the La Quinta Development Code. Policies 1 . No agricultural activity, operation, or facility, or appurtenances thereof, in a manner consistent with proper and accepted customs and standards, as established and followed by similar agricultural operations in the same locality, shall be or become a nuisance, private or public, due to any changed condition in or about the locality, after the same has been in operation for more than three (3) years if it was not a nuisance at the time it began. SACity C1erk\0rdinances\ZCA071 ExhB.WPD .2- 0 Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" 2. This section shall not invalidate any provision contained in the Health and Safety Code, Fish and Game Code, Food and Agricultural Code, or Division 7 (commencing with Section 13000) of the Water Code of the State of California, if the agricultural activity, operation, or facility, or appurtenances thereof, constitutes a nuisance, public or private, as specifically defined or described in any such provision. 3. This section is not to be construed so as to modify abridge the state law set out in the California Civil Code relative to nuisances, but rather it is only to be utilized in the interpretation and enforcement of the provisions of county ordinances and regulations. E. Notice to Buyers of Land 1 . The Director of Community Development shall cause the following notice to be included on all tentative land division proposed that lies partly or wholly within, or within 300 feet of any land zoned for primarily agricultural purposes: Lots) No. , as shown on this map, is (are) located partly or wholly within, or within 300 feet of land zoned for primarily agricultural purposes by the County of Riverside and the City of La Quinta. It is the declared policy of the City of La Quinta that no agricultural activity, operation, or facility, or appurtenances thereof, conducted or maintained for commercial purposes in the City, and in a manner consistent with proper and accepted customs and standards, as established and followed by similar agricultural operations in the same locality, shall be or become a nuisance, private or public, due to any changed condition in or about the locality, after the same has been in operation for more than three (3) years, if it was not a nuisance at the time it began. The term "agriculture activity, operation, or facility, or appurtenances thereof" includes all uses permitted in the Agricultural Overlay District, and includes but is not limited to, equestrian activities, the cultivation and tillage of the soil, dairying, the production, cultivation, growing, and harvesting of any agricultural commodity, including timber, viticulture, apiculture, or horticulture, the raising of livestock, for bearing animals, fish, or poultry, and any practices performed by a farmer or on a farm as incident to or in conjunction with such farming operations, including preparation for market, delivery to storage or to market, or to carriers for transportation to market. S:\City C1erk\0rdinances\ZCA071 ExhB.WPD Ordinance No. 368 Adding Section 9.140.070 Adopted: March 20, 2002 EXHIBIT "A" 2. The City Engineer shall cause the notice described in subsection (1 ) to be included on any final land division proposed for recordation that lies partly or wholly within, or within 300 feet of, any land zoned for primarily agricultural purposes. F. Preservation of Agricultural Land Uses in Perpetuity Any land owner wishing to continue a land use listed in Table , Permitted Uses in the Agricultural/Equestrian Residential District, may, at any time, exercise his or her rights under Chapter 9.190: Transfer of Development Rights. �0v S:\City C1erk\0rdinances\ZCA071 ExhB.WPD T 6 4hf 4�a�rw COUNCIL/RDA MEETING DATE: April 2, 2002 Discussion of City of La Quinta Marketing Strategies for Fiscal Year 2002-03 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: / PUBLIC HEARING: The City budgeted approximately $300,000 for marketing services (for economic development activities and several community services projects) in fiscal year 2001-02. A budget for fiscal year 2002-03 has not yet been established. Therefore, staff is seeking Council direction not only on the marketing strategies presented by Kiner Goodsell, but also on determining an overall marketing budget for fiscal year 2002-03. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the general fund to encourage, support and promote economic development." The marketing strategies recommended for fiscal year 2002-03 are intended to encourage, support and promote economic development in the City. BACKGROUND AND OVERVIEW: As part of their contract with the City of La Quinta, Kiner Goodsell is responsible for updating the City's marketing plan on an annual basis. This year, prior to the submittal of an updated plan, Kiner Goodsell has submitted recommended marketing strategies for fiscal year 2002-03 (Attachment 1). Kiner Goodsell intends on developing a comprehensive marketing plan based upon the Council's direction regarding the marketing ideas presented. In order to facilitate Council discussion and direction, the recommended marketing strategies for fiscal year 2002-03 have been divided into three program categories (continue, enhance/expand, and new) based on Kiner Goodsell's recommendations. The strategies are summarized below, with more detail provided in Attachment 1: Continue: Update economic development infomercial. Update infomercial and broadcast in viable markets, distribute to interested site locators/businesses, and broadcast in local market for community recognition. Advertise in pertinent local publications. Continue to advertise in local publications such as Palm Springs Life and the Bob Hope Classic program guide. Revisit the "Passport to Savings" program. Evaluate the success of the summer 2002 program and consider repeating the program in summer 2003. Advertise major community services events. Continue to advertise and promote community services events such as the opening of the Civic Center Campus and the City's annual picnic. Enhance/Expand: Advertise in new publications. Expand advertising opportunities to include new publications such as Business Facilities, Plant Sites and Parks, Shopping Centers Today and Shopping Center World. Create more of an impact at ICSC. Try something different at the International Council of Shopping Centers' Annual Trade Conference (Palm Springs) . Develop new ideas to make the City booth an "eye-catcher." Ideas include celebrity appearances, celebrity cut-outs, creation of a cookbook, appearance by a top chef. Expand the City's photo library. Identify a top -of -the -line photographer to take new "glamour" shots of the City. New: Implement a public relations program to achieve national publicity and recognition. Launch an extensive public relations program that reaches a targeted audience outside the Coachella Valley. Advertise in national trade publications. Work with La Quinta Hotel on organizing "Fam" (familiarity) tours of the City, inviting journalists from major publications of regional and national stature. 2�` Create a quarterly newsletter for site locators and businesses interested in La Quints. Offer updates on City projects to maintain a constant presence among the business and development community via a double -sided 8 %2 " by 14" newsletter. Develop "Dinner and a Concert" promotion. Create an event at the Civic Center Park featuring live entertainment. Work with local restaurants to offer discounts on the evenings of the concerts. Collaborate with a Sister City. Research and establish a Sister City program for information sharing opportunities in areas such as marketing, education and culture. One possibility is St. Andrews in Scotland because of the strong golf connection. Create an annual event to put La Quinta on the map. Create an annual City -sponsored event such as a hot air balloon festival, taking over the Mariachi Festival, hosting a Breakfast of Champions (in conjunction with Bob Hope Classic) or a Taste of La Quinta event over the 4" of July holiday. Aside from the marketing ideas outlined above, the Council may also wish to consider the continuation of the annual Realtor's Breakfast. For the past three years, the City has hosted this event at the La Quinta Resort & Club for commercial realtors and financial professionals. Although Kiner Goodsell has not included the Realtor's Breakfast in their recommended marketing strategies, the Council may wish to consider this event in conjunction with the other marketing ideas. The marketing items selected by the Council will be utilized to prepare the City's Marketing Plan for Fiscal Year 2002-03 and, in addition, will incorporate the overall marketing budget established by the Council. The draft plan, including the financial component, will be prepared by Kiner Goodsell and presented to the Council at a later date. Respectfully submitted, Mark Weiss, Assistant City Manager 2�s�► C��3 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Marketing Strategies for Fiscal Year 2002-03 01 Attachment 1 City of La Quinta Marketing Strategies for 2002-03 Recommended by Kiner/Goodsell Advertising Economic Development Advertise in new publications — Kiner/Goodsell has identified new publications for reaching site locators and businesses looking to relocate, including: Business Facilities Plant Sites and Parks Shopping Centers Today Shopping Center World Update Infomercial — As a proven effective tool for the City, the infomercial has several uses, including: Broadcast in viable markets for economic development Copies can be distributed to interested site locators and businesses Broadcast in local market for community recognition Advertise in pertinent local publications — Continue to have a presence in publications like Palm Springs Life Desert Cities Progress Issues, the Bob Hope Chrysler Classic Program Guide, etc. Implement public relations program to achieve national publicity and recognition — In the past, Kiner/Goodsell has handled local public relations efforts for the City. However, this year we propose an extensive public relations program for gaining PR for the City outside the Coachella Valley — specifically in trade publications read by site locators and CEOs looking to expand their business, such as Business Facilities, Franchise Times, Shopping Centers Today, Shopping Center World, etc. In addition, we propose working with the La Quinta Resort to organize a 0F "Fam" tour of desired media, including journalists from major publications of regional and national stature such as Newsweek, Time, Southern California Living, Sunsets, large newspapers from the major cities of the Pacific Northwest and Midwest, etc. We believe this additional PR in other markets — even if some of it is tourism related — will boost the awareness of La Quinta and help the City with its economic development messages. Create a quarterly newsletter for site locators and businesses interested in La Quinta — In order to offer updates and maintain a constant presence with the site locators and other business executives looking at La Quinta as a potential expansion or relocation site, Kiner/Goodsell recommends creating a simple, double -sided 8.5 x 14 newsletter to be sent quarterly to your established mailing list. For example, this would be an excellent way to communicate with the individuals whose business cards we received at ICSC — as well as other contacts you have developed throughout the years. After doing research on other cities who've been successful at economic development, we've learned that this tool has been extremely valuable to those cities. Create more of an impact at ICSC — This year at ICSC, we recommend trying something different. We feel that the City should invest in something that would really drive traffic to its booth. For example, arrange a celebrity appearance by one of the celebrities that lives in La Quinta, such as Fred Couples or Mery Griffin. Or, create/order full-size celebrity "cut-outs" of some of the La Quinta celebrities (or even celebrities that visit there often) that people can have a Polaroid picture taken with. Or create a Taste of La Quinta cookbook to give away — collecting recipes from local restaurants. Then you could feature a chef from one of the local restaurants making samples of one of the cookbook items for people to try (food is great for bringing people to booths). Many conventions have a handful of exhibitor booths that have something really neat that everyone wants to check out. We feel the City should try to become one of those exhibitors at ICSC. Expand the City's photo library — Work with Kiner/Goodsell to identify a top -of -the -line photographer to photograph new "glamour" shots of the City. These shots will be royalty free, and will be of the highest quality possible. 21 `a i 0 0'7 Business Retention Develop "Dinner and a Concert" promotion — Create an event in Civic Center Park featuring live entertainment (i.e., a concert or live band of some sort) and work with the local restaurants to offer discounts on the evenings of the concerts to help boost business at the restaurants. Package the event in which attendees would enjoy dinner at participating restaurants, and then the concert following dinner. Revisit the passport program — If the passport program is successful this year, we may want to consider repeating it again next year. We've already learned that this program is popular among local residents, and if the businesses really get on board, it would be a worthwhile effort for next summer, as well. Community Services Advertise opening of Civic Center Campus — As planned in previous years, implement a print and radio advertising campaign that informs the community about the new campus. Collaborate with a Sister City — Kiner/Goodsell could help research and establish a Sister City program for the City of La Quinta. For example, a great fit for a Sister City would be St. Andrews in Scotland because of the strong golf connection. There would be some great PR/marketing opportunities in developing this kind of program, as well as options like a foreign exchange student program, cultural events and the opportunity to learn how the Sister City markets their city. The City would either have the option of joining the official program, Sister Cities International (for roughly $400 for cities with a population of 25,000-50,000) and use their resources for identifying a Sister City, or if the City would like to research a city (such as St. Andrews) on their own, that is also a possibility. Create an annual event to put La Quinta on the map — Kiner/Goodsell recommends the City create an annual event that really helps put them on the map. For example, a hot air balloon festival or perhaps taking over the Mariachi Festival, or even getting more involved with the Bob Hope C.C. Tournament — such as hosting a Breakfast of Champions event. A Taste of La Quinta event over the 4 h of July would also be a great event to host. Continue to advertise major Community Services events — Put aside advertising dollars for events such as the City Picnic or a 4t' of July/Taste of La Quinta celebration. AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 2, 2002 CONSENT CALENDAR: ITEM TITLE• STUDY SESSION: a'- Discussion of the Draft 2002-2003 Economic PUBLIC HEARING: Development Plan RECOMMENDATION: Review the 2002-2003 Draft Economic Development Plan and provide staff with direction on the policies, recommended implementation activities, and overall direction of the City's economic development efforts. FISCAL IMPLICATIONS: None for this action. The 2002-2003 implementation activities will be included within the Fiscal Year 2002-2003 budget. CHARTER CITY IMPLICATIONS: The City Charter and its principles of "home rule" allow the City sufficient flexibility to undertake economic development activities. The Charter allows the City "to utilize revenues from the General Fund to encourage, support, and promote economic development." BACKGROUND AND OVERVIEW: The City of La Quinta is in the seventh year of a proactive economic development implementation effort. In June 1995, the City Council directed staff to initiate an economic development strategic planning process that concluded in May 1996 with the adoption of the first Economic Development Plan. Thereafter, the Plan has been reviewed and updated on an annual basis. Included as Attachment 1 is the Draft 2002-2003 Economic Development Plan for City Council review. Once adopted, this Plan will be one of five components that comprise the City's overall strategic planning effort: the other components include 214 the Capital Improvement Program, Resource Allocation Plan, Cash Flow Analysis, and the 2002-2003 Annual Operating Budget. Overall, the Draft 2002-2003 Economic Development Plan proposes to build upon the momentum of this fiscal year's activities, while continuing to pursue developer/user solicitation activities and the City's marketing efforts. This Plan includes initiatives aimed at recruiting hotel/resort developers, sub -regional retailers, restaurants, and golf/recreation developers. Of particular note is the progress toward fulfilling the "Recreational Opportunities" goals of developing public golf facilities and additional resort/hospitality uses, and enhancing recreational opportunities and environmental preservation. The Redevelopment Agency is currently endeavoring to acquire property and performing due diligence activities that will lead to the development of affordable golf and resort amenities within the City. The attached draft Plan highlights the accomplishments of 2001-2002, and lists the goals to be achieved in 2002-2003. Staff is soliciting City Council input, which will be incorporated into the Plan and will then be brought back to the City Council for final review and adoption. Respectfully submitted, Mark Weiss, Assistant City -Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. 2002-2003 Draft Economic Development Plan City of La Quinta .1 i I r�r►'•1 1 1 .. • • City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Rosenow Spevacek Group, Inc. 217 North Main Street, Suite 300 Santa Ana, California 927061-4822 Phone: (714) 541-4585 Fax: (714) 836-1748 E-Mail: info@webrsg.com ATTACHMENT 1 c ;r 004 Contents of This Document This document is organized as follows: i) Introduction ■ Rationale for this Economic Development Plan ■ Participants in Formulating and Implementing this Plan 2) Resources, Opportunities, Liabilities and Needs ■ Community Profile ■ Key Assets ■ Liabilities ■ Projected Market Demand ■ Projected City/Redevelopment Agency Financial Resources for Economic Development ■ City/Agency Real Estate Assets ■ Infrastructure Needs/City Capital Improvement Program 3) Business Plan ■ Mission Statement ■ Implementation Policies ■ Accomplishments During Fiscal Year 2000 01.2001-02 a) Highway 111 Corridor b) The Village c) Annexation Feasibility d) Resort/Hospitality Opportunities e) Recreation Opportunities e3f�Housing #Marketing ■ 2001 022002-03 Implementation Activities and Target Areas g3h_Highway 111 Corridor #)i_The Village 4il—Annexation Feasibility j3k_Resort/Hospitality Opportunities k)I_Housing 9MIMarketing f:n}nLRecreation Opportunities APPENDIX Exhibit A: City/Agency Real Estate Assets Map 2. 005 Section �AA��2002-03 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta The City of La Quinta is embarking on the sixthseventh year of implementing an economic development agenda. To date, the City's economic development initiatives have yielded atwe major office supply store, a major clothing retailer , and several -tether restaurant and retail enterprises. The continued focus for the coming fiscal year is to balance the need for revenue -generating enterprises with the desire to attract quality development and preserve La Quinta's natural features. The City's overall goal is to insure that the short-term gain realized from achieving revenue -generating uses does not compromise the long-term necessity for quality development that withstands the test of time. Thus, the City's economic development initiatives center on attracting and enhancing revenue -generating enterprises, protecting open space and environmental attributes, and expanding recreation opportunities for La Quinta's residents. This document outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. Rationale for this Economic Development Plan The economic development process is the deliberate, judicious intervention in the local economy to foster a business climate that facilitates private investment. This process is neither exact nor fully predictable, and is more of an art than a science. Economic development is a dynamic, ever changing endeavor because it must constantly accommodate the evolving characteristics of the market place. Thus, the City annually reviews and updates this Economic Development Plan to ensure that it reflects and responds to current market conditions, and equally as important, the community's collective vision as to how to accommodate these conditions. Finally, this enterprise parallels the activities associated with building a city; this Plan embraces a long-term vision rather than a short-term perspective. 21kJ006 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 16, 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN I INTRODUCTION PAGE 2 In 1996, the City of La Quinta adopted the first economic development plan that defined the community's vision for future development, and presented a business plan to guide the City's economic development initiatives. The City embarked on a planned, pro -active economic development effort for the following reasons: Capture Forecasted Growth for the Coachella Valley Region A variety of market studies forecast significant growth for the Coachella Valley region during the next decade. Due to its location and available undeveloped land, the City is in a prime position to capture a sizable portion of the projected commercial, resort, and residential development through the active business expansion and recruitment efforts delineated in this Economic Development Plan. Balance Municipal Revenue and Expenditure Needs The City's primary revenue resources are transient occupancy and sales taxes; these revenues comprise 49% of City's General Fund revenue. Secondary resources are license/permit fees and property tax revenue. A majority of the City's property tax revenue, however, is allocated to the Redevelopment Agency. Approximately 88% of the land area within the City's corporate boundaries is in one of two redevelopment project areas. Combined, these resources maintain existing, and provide new, services to La Quinta's residential and business communities. Resort and commercial development generates a majority of the municipal revenues received by the City. In order to enhance and expand municipal services, the City and Redevelopment Agency must continue to enlarge the City's revenue base. Judiciously Allocate Municipal Resources Like any business, the City continually balances the allocation of financial resources between service costs and infrastructure investment. To prudently accomplish this task, the City annually implements a comprehensive strategic planning effort that meshes this Economic Development Plan with a Five Year Municipal Service Resource Allocation Plan, a Five Year Capital Improvement Program, Annual City/Agency Cash Flow Strategies, and Annual City/Agency Operating Budgets. Since 1994, the City has achieved many short- and long- term financial goals identified through the strategic planning effort. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 01 May16, 2894-March 22. 2002 ECONOMIC DEVELOPMENT PLAN INTRODUCTION PAGE 3 This Economic Development Plan identifies economic development investment strategies and initiatives that are subsequently funded through the annual City/Redevelopment Agency Capital and Operations budgets. Participants in Formulating and Implementing this Plan This Economic Development Plan delineates initiatives that implement the community's vision of its desired destiny. This Plan outlines the policies, activities, and resources the City will pledge to guide and/or influence future development decisions. Thus, the primary participants in formulating and implementing this Plan are the residential and business communities that define La Quinta. When first developed, the City sponsored a series of community forums to solicit community input. The City continues to consult with these communities during the Plan's implementation phases. The City Council governs the formulation and implementation of this Plan. Council Members bring forth constituent ideas and needs, and assist with defining the issues, mission, strategy, and overall policies that guide implementation efforts. Finally, City staff plays a strategic role in this endeavor. Staff is charged with the responsibility to monitor market conditions, solicit community input, interface with existing and new users, implement programs and initiatives, and monitor achieved results. n ,-,\ 41 „\-) ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 4 6, 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN Section �1A002w03 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quints This section presents the background data that was used in developing the Business Plan presented in Section 3; it includes a summary of key assets, presents an overview of projected market demand, delineates projected City/Agency resources, and outlines infrastructure needs. Community Profile The City of La Quinta is located in the Eastern Central Coachella Valley; Indian Wells borders the City to the west, Indio to the east, and unincorporated communities to the north and south. Located approximately 2 miles south of Interstate 10, primary access is via State Highway 111 and Washington Street. Historically, the City has been identified with the legendary La Quinta Resort & Club, the PGA West golf facilities, and the annual La Quinta Arts Festival. Today, La Quinta is capitalizing on continuing growth in the greater Coachella Valley. According to the California State Department of Finance, La Quinta has been the fastest growing city in the Valley since 1990. Further, La Quinta's average household income is $70,000, which is higher than the average household income for the Coachella Valley, Riverside County, and the State of California. In the context of the Coachella Valley, La Quinta enjoys an emerging population of new families. Average household size in La Quinta is 2.803.263 versus 2.65 Valley -wide (California State Department of Finance); persons over the age of 65, historically the most recognized age group in the Valley, only comprise 13.54-8% of La Quinta's population. Key Assets Review of the City's physical characteristics and discussions with the residential and business communities identify the following key community assets: an educated, dedicated, and highly motivated residential and business community that share a long history of working in concert to provide a stable environment that supports economic development efforts; ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 0 0 9 May16, 2GB4-March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE S an international reputation for resort and golf amenities resulting from the La Quinta Resort & Club, PGA West, Rancho La Quinta, The Tradition, The Quarry Golf Community, and other world class golf facilities; the Highway III commercial corridor features prime, vacant property of sufficient size to accommodate development that will serve the Eastern Coachella Valley and will generate significant financial returns for both the City and Agency; a major single land owner, KSL Recreation, who has the capital resources to develop significant resort, commercial and residential communities during the next 10 years; the Village of La Quinta, a low density commercial center nestled in the Santa Rosa Mountains, that offers a setting that is unparalleled in the Coachella Valley; La Quinta's commerce, art and cultural heritage as represented by the La Quinta Chamber of Commerce, La Quinta Arts Foundation and La Quinta Historical Society, that supports art and cultural activities attracting patrons from California and the greater southwest; the Lake Cahuilla Recreation Area which provides water sport and other outdoor recreation opportunities; continued strong residential development and sales activity that generates a significant number of households that support retail, recreation, and service commercial users; a highly motivated City workforce that understands the needs of the business community and the need to process required City approvals within a short time frame; and resources that the City/Agency can dedicate to economic development investment. Liabilities Though the assets far outweigh the liabilities, there are limitations that the City must account for when implementing its economic development initiatives; these include the following: increasing competition between Coachella Valley communities to provide financial incentives to major developers and users, which significantly influence their location decisions; and changing retailing trends that may decrease the need for traditional retail centers. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May-Ira-2March 22, 2002 ECONOMIC DEVELOPMENT PLAN I RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 6 Projected Market Demand In January 1999, the Sedway Group submitted a market study that identifies demand for retail, office, hotel, golf course, industrial, commercial -recreation, and live -work housing uses. This section summarizes the study's significant findings. Copies of the entire Market Study are available in the City Manager's Office. Population Growth With the recovery of the Southern California region and a strong national economy, the Coachella Valley is undergoing strong real estate development. Having recovered from the recession of the early 1990s, the Valley has an estimated three-year window (2001-2004) to capture strong cyclical demand, which is anticipated to moderate during the latter portion of this time frame. La Quinta is a relatively new market within the Coachella Valley. During the past 30 years, Valley growth has moved southeast from Palm Springs along the Highway 111 corridor, with the Valley's population center shifting from Palm Springs to Palm Desert. In 1980, La Quinta's permanent population was 4,000 residents or 3 percent of the Valley total. Per the U.S. Census, the City's population grew by 180% during the 1980's to a 1990 population of 11,215. Significant growth continued during the 1990's, represented by a 2000 population of 23,694; a 111.3% increase from 1980. The California State Department of Finance identifies a January 2001 permanent population of 26,300. During the 1990's, both the permanent and seasonal resident population growth has been strong in both the Coachella Valley and the City of La Quinta. In spite of national and regional recessions, the Valley and City annually added over 6,400 and 1,150 permanent residents, respectively. Seasonal residents annually increased by over 2,100 persons in the Valley, and by over 400 persons in La Quinta. The California State Department of Finance forecasts that the Coachella Valley will grow by approximately 90,500 persons to 364,000 by 2005, for an annual average addition of nearly 13,000 permanent residents. In addition, the figures reflect a tendency for aging seasonal residents to convert to permanent retired residents. Nevertheless, seasonal residents in the Coachella Valley are also expected to increase rapidly, adding 3,300 new residents per year for a projected 2005 seasonal population of 135,000. This forecast reflects a major increase in the rate of seasonal resident growth over the 1990's. The Sedway Group projects that La Quinta will annually add an average of 1,200 seasonal and 1,300 permanent residents through 2005. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 16, 22, 2002 ECONOMIC DEVELOPMENT PLAN I O RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 7 As an indicator of La Quinta's growing prominence in the Valley, between 1990 and 1998, the City accounted for 29 percent of the total residential permits issued in the Coachella Valley. La Quinta's prominence is further confirmed by the report from The Center for Continuing Study of the California Economy on the State's 25 fastest growing cities. Their analysis, based on factors such as population growth, retail sales tax receipts and assessed valuation growth, found La Quinta to be the fastest growing City in California during 1997. For the 1990 to 1997 period, La Quinta was the second fastest growing City in the State, while Palm Desert was number twelve. La Quinta Market Strengths The Coachella Valley economy is, and will continue to be, dominated by tourism and the second -home market for seasonal residents, and will become an increasingly popular home for affluent retirees. Within the Valley, La Quinta's strengths include the following: • the availability of sizable contiguous undeveloped parcels along the Valley's major thoroughfare, Highway 111; • strong historical and projected permanent and seasonal population growth; • a critical mass of major retailers (Lowes Home Improvement Warehouse, Home Depot, Wal-Mart, the Centre at La Quinta Auto Mall) which establish La Quinta as a sub regional retailing destination; • relatively high average incomes; • a central location within the Valley's growth areas; • a prime location relative to the Valley's higher income areas; • a prime location relative to major national events such as The Bob Hope Chrysler Classic, as well as tennis tournaments and polo and golf events in adjacent communities (La Quinta also has major cultural events such as the annual nationally recognized La Quinta Arts Festival); and • a positive image with Valley residents and visitors alike, due to the City's charming setting and the long-established national and international reputations of the La Quinta Resort & Club, and PGA West. Development Potential The market potential of the land uses considered in the Sedway Group market study is summarized in the following narrative. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 012 March 22, 2002 ECONOMIC DEVELOPMENT PLAN I RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 8 Strong Development Potential The following land uses have immediate and strong development potential within La Quinta during the earlier portion of the next three- to five-year time horizon: Sub regional Retail. Sedway Group believes that La Quinta has strong potential to expand its role as a sub regional retail center for the eastern central portion of the Coachella Valley. With substantial acreage along the prime Highway 111 frontage combined with a strong existing retail base as evidenced by the Wal-Mart, Home Depot, and Lowes stores, the City has the potential to play a strong sub regional retailing role. Tenants who might be attracted in the near term include Staples, TJ Maxx, Marshalls, Ross Dress for Less, Burlington Coat Factory, Linen `n Things, Lamps Plus, Sears Homelife, Homestead House, Target, Sportmart, Old Navy, Nordstrom Rack, and Borders Books. In addition, an upscale fresh produce grocer that would serve a sub regional market could be supportable. To the extent possible, these tenants should build upon existing retail centers in order to maximize synergy, rather than creating new dispersed retailing within the corridor. Light Industrial/Business Park. A modest amount of light industrial space could be supportable in La Quinta, primarily to accommodate local service providers (e.g., landscapers, plumbers, contractors, etc.). Over the next five to seven years, an estimated 30,000 to 60,000 square feet could be captured in La Quinta. Mid -Priced Hotel. A small high -quality mid -priced hotel, providing limited services, would be supportable in La Quinta in the near term. This hotel should be between 100 and 150 rooms in size. However, neighboring cities are also competing for this segment of the market. Live-Work/Artist Studios. While live -work units would not be supportable without subsidy, Sedway Group believes they would experience substantial support, if developed with significant subsidy in the Village area. An interview with the La Quinta Arts Foundation disclosed that the Coachella Valley artist community is growing and vital, and that the potential exists to attract some of these artists to a conducive environment, building upon the Arts Foundation and its renowned arts festival, in La Quinta. For example, artists occupy a complex of studios located in four to five industrial buildings in Indio (according to the La Quinta Arts Foundation). The City would receive three benefits from such development: (1) satisfy its redevelopment agency affordable housing commitment; (2) firmly establish La Quinta's key position in the Coachella Valley art market; and (3) provide a modest stimulus to the development of the Village. Restaurants. As the population and visitor volumes in La Quinta and yr Indian Wells reach a critical mass, there will be more support for a cluster of C4 N.J ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 1 3. May 16, 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 9 restaurants in the eastern central Valley. Sedway Group believes that La Quinta is well positioned to capture a greater share of this market. The frontage along Highway 111 provides an ideal setting for a restaurant cluster that would provide synergies between the restaurants. Within the next five to seven years, Sedway Group forecasts a demand for about five new restaurants, ranging from 3,500 to 9,000 square feet in size, or between 25,000 and 30,000 square feet total. Restaurants should include a mixture of family, popular new concept (e.g., Mimi's Cafe, Macaroni Grill, Gordon Biersch, etc.), and dinner house facilities. Moderate Development Potential Land uses that have limited immediate potential, but have development potential within a three- to five-year planning horizon are as follows: Resort Hotel/Golf Course. Within the next five to seven years the Coachella Valley should be able to support its first new four- to five-star hotel construction in many years. Sedway Group forecasts the potential for 800 to 1,000 rooms during this period, representing approximately a 7 percent increase in supply. While a number of hotels are planned, Sedway Group believes that La Quinta is well positioned to capture some of this demand. La Quinta's unique setting in the coves of the mountains provides an ideal and protected setting for resort development. Assuming restrained development in other cities, Sedway Group recommends the development of a high -quality five-star 300- to 400-room resort hotel of a Four Seasons quality, which could be accommodated on a high -amenity site. In addition, the potential for a boutique spa and fitness hotel of between 125 and 150 rooms, similar to the Canyon Ranch in Tucson, should be considered. Neighborhood Retail. Currently, neighborhood retail centers are over- supplied in La Quinta, with three grocery -anchored centers within the City, plus an additional center on its northern border. At least one existing center is performing quite modestly. With the projected population growth, however, additional centers can be supported. Within a five- to seven-year planning horizon, Sedway Group believes that an additional center will be supportable. We recommend that this center be positioned for success, by locating on a prominent intersection with a minimum 20-acre site. The Jefferson Street corridor is a prime candidate for a future neighborhood retail center location. Office Space. The demand for office space in the Coachella Valley is limited. Further, La Quinta faces strong competition from established, centrally located office concentrations as found in Palm Desert. Nevertheless, Sedway Group forecasts demand for a modest amount of office space in the mid-term, five- to seven-year time frame, primarily oriented to local services 1 Based upon a total of 14,205 rooms in the Coachella Valley. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 1-4 May -16,2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 10 and as an alternative to home offices. Financial and medical services have the greatest potential. To create an office project of an appropriate scale to achieve a suitable quality and image level for the La Quinta Highway 111 corridor, Sedway Group recommends a cluster of architecturally distinctive buildings that can be added incrementally to accommodate growth. The phased office development should commence with multitenant buildings of approximately 7,500 square feet (that is divisible), with the first building coming on-line in roughly three years and the second in approximately five years, following area demand. As a critical mass of permanent residents is established, then a larger traditional building can be supported in the future. Public Golf Course. Currently, the La Quinta area is well supplied with private golf courses that are open for public play. In the future, as some of the large-scale communities reach build out, these semiprivate golf courses will be taken private as their residents will generate sufficient play and a private course reinforces the prestige of the community. While some public play courses, such as Desert Willow and the Indian Wells Golf Resort, are of excellent quality, others are of modest quality. The Sedway Group feels a municipal golf course might be feasible within an approximately five-year time horizon and would be a significant asset to the City. Given the difficult economics of a public play golf course, feasibility will be dependent upon the ability to construct a good quality golf course at a modest cost, and hence will rely upon an opportunistic scenario. Sedway Group believes that the potential may exist to joint venture a golf course with a home builder, with the home builder contributing the land at no cost to the City, while the builder benefits from marketing fairway frontage lots. The economics could further benefit through the use of municipal bond or other public financing mechanisms. Minimal Development Potential Land uses that have minimal market potential for development within a three- to five-year planning horizon are as follows: Regional Retail Center. Due to the strength and dominance of the existing Palm Desert Westfield Shopping Town, the Coachella Valley population will need to reach at least 500,000 before an additional center could conceivably challenge the market leader. Such a population level could be achieved within a 10- to 15-year period. At that time, La Quinta should be well positioned to attract this center, given its central location within the eastern central Coachella Valley and its emerging concentration of retailing. In order to capture this center, however, a minimum site area of 100 acres would need to be reserved, preferably along the Highway 111 frontage. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA4 May March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 11 Cinemas. The market potential for cinemas in La Quinta is quite limited. In addition to the existing supply of theater screens, several additional cineplexes are anticipated. A 16-screen theater complex is open in Rancho Mirage at Monterey Marketplace. In addition, an IMAX theater has opened in Cathedral City. As part of the Cathedral City town center "Pickfair" project, a 16-screen Cineplex is also planned, with associated retail components. Finally, there is an eight -screen Cineplex by Resort Theaters under construction at One Eleven La Quinta Center. With this supply of cinema screens, substantial population growth will be required before more screens will be supportable. Nevertheless, some cinema operators may be willing to develop additional screens for strategic market -share, rather than market demand, reasons. Family Entertainment Center. There is a broad array of family entertainment activities available in the Coachella Valley for a resident population base of 273,500 plus the seasonal resident and tourist market segments. The Coachella Valley appears to have its potential met with these venues, which include miniature golf, arcades, batting practice cages, bumper boats, bowling, ice-skating, water park, and other similar recreational related activities. The development of such uses is highly entrepreneurial and also tends to be cyclical, following current trends in terms of personal preferences. The demand for commercial recreation uses in the Valley does not warrant development of such facilities in La Quinta in the next five to seven years. Note: The aforementioned summary was derived from the January 1999 market study prepared by the Sedway Group. Please review the Sedway Group's entire market study for their complete market analysis. Projected City/Redevelopment Agency Financial Resources for Economic Development As part of its ongoing resource management effort, the City annually evaluates City/Redevelopment Agency financial resources and identifies those resources that can be pledged to economic development initiatives. During the 2081-022002-03 fiscal year, the City anticipates having up to $26.653 million available to invest in non infrastructure economic development and public golf course activities. Approximately $1.66-41 million would be City General Fund revenue; and $ ,624.89 million would be Rmieet. Ne. 1 Redevelopment Fund Agency revenue; These funds are basically one-time resources that will most likely not be renewed when expended. �u ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 12 City/Agency Real Estate Assets Since 1983, the City and Redevelopment Agency have accumulated real estate assets as a result of major infrastructure projects or as part of the Agency's affordable housing efforts. Exhibit A, in the Appendix of this Plan, presents a map of the real estate assets owned by the City or Redevelopment Agency. City/Redevelopment Agency real estate assets currently available for economic development include Agency properties located at the intersections of Miles Avenue and Washington Street, Ayenue 47 and Adams StFeet, and the City's holdings located at the top of the Cove. Infrastructure Needs/City Capital Improvement Program As part of the annual strategic planning effort the City conducts a comprehensive review of the community's infrastructure needs. The City is working to address the community's infrastructure needs through the Five -Year Capital Improvement Program. This program identifies both current year and projected five-year capital improvement needs and resources, and delineates an annual funding schedule for specific infrastructure projects. This Economic Development Plan is integrated with the Capital Improvement Program to ensure that the infrastructure impediments to specific economic development projects are addressed, or where possible, economic development project implementation activities mitigate site - specific capital improvement needs. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 16, 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN Section -a- �AA��002-03 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quints In order to proceed with implementation activities, a business plan is required that presents a mission statement describing the intended outcome the community wishes to achieve, and the overall policies that will guide implementation activities. Finally, specific target areas and implementation efforts are detailed. Mission Statement The mission statement the community formulated for this economic development effort is as follows: The mission of the Economic Development effort is to actively support the development and expansion of existing businesses, and to proactively recruit quality revenue - generating uses that diversify and expand the City's economic base, offer a variety of products and services, increase employment opportunities, enhance City/Agency fiscal resources, preserve and enhance La Quinta's unique environment, and contribute to the quality of life for La Quinta residents. Implementation Policies The following policies guide the City's Economic Development implementation efforts. They address resource and staffing commitments, annexation strategies, use of City assets, and refinement of City processes. These policies guide City staff as they pursue implementation initiatives. Active Participation in Economic Development The City will actively implement economic development initiatives by committing resources to market development opportunities through direct contact with property owners, commercial and industrial enterprises, resort and lodging operators, and developers. ?` ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 18 May 16, 20A -March 22. 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 14 Financial Resources Commitment The City and Redevelopment Agency will annually dedicate funds to support economic development and infrastructure improvement activities. Strike Team A City staff strike team will be maintained comprised of the City Manager's Office and Community Development Department. The Team will be responsible for: (1) working with local businesses to assist, where feasible, with their expansion needs, (2) actively recruiting developers/users to locate in La Quinta, (3) coordinating both the City and Redevelopment Agency economic development efforts, and (4) working with City staff to continually upgrade the City's community development, engineering and building inspection services. Business Retention/Expansion The Strike Team will work with the La Quinta Chamber of Commerce to identify and facilitate business development and expansion opportunities involving existing La Quinta businesses. Economic Base Diversification Emphasis will be placed on pursuing opportunities that will dynamically diversify La Quinta's economic base to include a balance of retail, recreation, resort, and light manufacturing uses. City/Agency Private Project Investment City/Redevelopment Agency financial investment will be primarily limited to underwriting infrastructure and municipal fee costs for projects that enhance overall City development and growth. Further, assisted projects must feature enhanced design and landscaping amenities. In formulating project specific investment parameters, the City will incorporate enhanced building and site maintenance requirements to insure that these amenities are maintained for the life of the development. City/Agency Return on Investment For commercial, industrial, or resort developments that require City/Redevelopment Agency investment to insure their economic viability, the City/Redevelopment Agency must achieve a minimum of a 15% to 18% cash on cash return, after City service costs are accounted for and by the third stabilized year of operation, in order to justify City/Redevelopment Agency investment. Further, City/Redevelopment Agency investment should be fully repaid within a 10-year period, with every attempt to achieve repayment within a 5- to 8-year period. ` 019 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 6,, 2GG4-March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 15 Private Project Investment - Financial Need For commercial, industrial, or resort development projects that request City/Redevelopment Agency financial investment, the City/Redevelopment Agency shall find that off -site infrastructure improvements and municipal fee costs are so excessive that the project warrants public investment to underwrite some of these costs in order to generate sufficient returns to attract private investment. Environmental Compatibility In order to maintain, protect and enhance La Quinta's unique physical environment, all new development projects will be reviewed with added emphasis on their compatibility with their environmental setting to insure preservation of La Quinta's unique natural desert and mountain landscape. Regional Transportation Opportunities The City will pursue joint efforts with regional agencies that facilitate the expansion of rail and air transportation services, including the Desert Resorts Regional Airport, to support the transportation needs of La Quinta's resort, commercial, and other uses. Annexation Opportunities The City will aggressively pursue annexation opportunities that enhance its economic future and protect environmentally sensitive areas that are crucial to the La Quinta experience. These will include properties that enhance resort and golf course development opportunities, accommodate commercial, industrial, and transportation uses, protect environmentally sensitive areas and scenic vistas, and enhance equestrian opportunities. Municipal Properties The City will pursue the timely sale and/or development of all City/Agency owned surplus property with uses that maintain, protect and enhance the environment while achieving a return on the initial City/Agency investment. Recreation Opportunities The City will explore the feasibility of developing a municipal golf course or other recreational uses that are compatible with surrounding neighborhoods. Further, efforts will be made to develop a comprehensive trail system that Finks the recreation amenities at Lake Cahuilla and in the Santa Rosa Mountains with the City's residential and resort communities. 11 r4 ROSENOMa March 22 20020UP, INC. ECONOMIC DEVELOPMENT PLAN Q IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 16 Streetscape Improvements Future major arterial streetscape and median improvements will be designed to impart a sense of place and a feeling unique only to La Quinta so that residents, visitors and other travelers will experience a sense of arriving at a special destination when traveling to or through La Quinta. Highway 111 Corridor Land Use Diversification The City will encourage the development of commercial, service commercial, office, lodging and light industrial uses within the Highway 111 corridor to diversify the community's economic base. Staff Development City staff will continually work to refine and improve their skills as they relate to fulfilling the mission of the economic development plan and program while reinforcing the perspective that the City's economic survival depends on City staffs ability to serve the public in a courteous, efficient and knowledgeable manner. Prepare New and Update Existing Information Documents On an ongoing basis, City staff will prepare new, and update existing, promotional and community information documents for circulation to potential users and developers. Accomplishments During Fiscal Year 2001-02 The Business Plan presented in the 2001-02 Economic Development Plan identified specific target areas and activities to accomplish during the fiscal year. The following summarizes the accomplishments by target area, as of March 2002. Highway 111 Corridor ■ La Quinta Court. Highway 111 and Washington Street improvements are nearing completion. Businesses that have opened this year include Jensen's Finest Foods, Fisherman's Market, Becker and Becker Realty, Enchants Day Spa, Larsen's Golf Cart Sales, Banner Mattress, a dental office and a dry cleaners. ■ Miles/Washington Property, The City and Agency have completed a Specific Plan that entitles this property for hospitality, retail commercial, residential and park uses. The Specific Plan was approved in February 2002. The Agency is now marketing a portion of the property to hospitality developers and operators. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 17 ■ Marketing Highway I I I Properties. City staff continued to work with Highway 111 property owners to jointly pursue marketing opportunities. This included promoting development opportunities at the International Council of Shopping Centers' Palm Springs Conference, working with property owners to address impediments to development, and facilitating development proposal entitlement needs. ■ Point Happy. Project development included the opening of The Falls Steakhouse and Del Taco. A project amendment to allow hotel development on the site has not been pursued subsequent to 9-11. ■ One Eleven La Quinta Centre. Facilitated the expansion and retention of commercial retail uses. New retailers scheduled to include Staples and Ross Dress -for -Less. Conditioned the Centre at La Quinta approval to address re -use of the Wal-Mart building. Additional accomplishments include: ■ Centre at La Quinta. The City continued to work with Stamko Development to gain additional auto dealers and new "big box" retailers. Conditional Use Permit and Site Development Permit uses to that end were approved in March 2002. The Village ■ Infrastructure Improvements. Infrastructure improvements, including street, storm drain, and water/sewer enhancements have been completed. ■ Demonstration Streetscape. This project, funded by the Redevelopment Agency, has been completed. The improvements entailed creating a prototypical Village street theme for Calle Estado, including streetlights, new sidewalk, curb, and gutter, and street construction and restriping. ■ Commercial Property Improvement Program. In May 2000 the City adopted a property rehabilitation program for Village commercial properties. Assistance of up to $15,000 was made available to partially underwrite fagade, building, signage, parking and site landscaping improvement costs. This year, the program was expanded to include assistance for new construction. To date, 15 properties have participated or are currently participating in this program. ■ KSL Recreation Holdings at Eisenhower/Calle Tampico. Facilitated street improvements on Eisenhower at the bridge. t, ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 6, 2GG4-March 22, 2002 ECONOMIC DEVELOPMENT PLAN I 0 ? 4 IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 18 ■ Live/Work Housing. The Agency continues to monitor developments in live/work housing concepts that may be appropriate for The Village. Additional accomplishments include: Civic Center Campus Phase I. The City approved the concept plan that details passive recreation, public art, a future library, and lake amenity improvements for the Civic - Center Campus. Construction commenced in the summer of 2001. Improvements will include a lake with an island, trees, walkways, benches, public artwork, and an acknowledgement area to honor distinguished local citizens. La Quinta Historical Museum. The Agency purchased the La Quinta Historical Museum, which is located in the Village. Operated by the La Quinta Historical Society, the Museum houses exhibits on La Quinta's cultural and historical heritage. Museum expansion is currently in the design phase, with construction anticipated to begin in fiscal year 2003-04. Annexation Feasibility ■ Monroe/Jackson Annexation. The City processed and completed an annexation application from The Palms and is currently processing applications from TD Desert Development and Country Club of the Desert. Resort/Hospitality Opportunities ■ Negotiated Land Purchase Agreements. Negotiated Land Purchase Agreements for future development of resort/hospitality uses. Recreation Opportunities Housing ■ Water Related Activities at Lake Cahuilla. The City has scheduled a Fishing Derby at Lake Cahuilla as part of the City's 20th Anniversary Celebration. ■ La Quinta Housing Program. The Redevelopment Agency continued to implement the La Quinta Housing Program that funds second trust deed mortgages, residential rehabilitation loans, and the purchase of dilapidated dwellings. A total of 159 second trust deed loans were funded, allocated to very low, low and moderate -income households. Further, the Agency facilitated the rehabilitation and reconstruction of 14 apartment units that will be affordable to moderate income households. The Agency also funded 12 residential rehabilitation loans that facilitated new roof, heating/air conditioning, exterior painting and landscaping improvements. Further, the Agency purchased, rehabilitated and sold one dilapidated unit ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 0 ? 3 May 16,2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN I IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 19 in the Cove. Additional dilapidated unit purchases are under consideration. ■ Avenue 48/Adams Street Development. The Redevelopment Agency has been working with RGC Development to provide affordable housing. ■ Avenue 47/Adams Street Development. The Redevelopment Agency is facilitating the development of 80 single -story homes for very low income seniors in conjunction with Southern Presbyterian Homes. Additional accomplishments include: Avenue 48/Jefferson Street Development. Concluded tax credit financing to facilitate the development of 118 apartment units affordable to very -low and low- income senior households. Construction is now underway. Further, the remaining single-family homes in this development are in the final stage of construction and the final units are anticipated to be sold by June 2002. Marketing ■ Advertised Utilizing Television and Print Media: New Economic Development City of La Quinta Informercial. Informercial was produced in October, encouraging business development in La Quinta with a new them&2growth with charm." Broadcast began in November and covered the Coachella Valley, San Diego, Pacific Northwest and parts of the Inland Empire and Orange County. - New Economic Development :30 and: 10 second spots. New spots were completed in October with a focus on encouraging people to visit/support City businesses and restaurants. Spots began airing in November during the news on local stations (KMIR and KESQ). - Adverforial in Palm Wirings Life's Desert Progress Issues. A special issue featured an update on all Coachella Valley cities giving the City of La Quinta an opportunity to update the Coachella Valley and beyond on its latest growth and progress. - Full page Economic Development Print Ad in Alaska Airlines magazine. Ad depicted La Quinta lifestyle and how you can have "both" business and pleasure in La Quinta. Ad appeared in Alaska Airlines' special section about the Palm Springs Desert Resorts in November. - Created full;page print advertisement for Bob Hope Chrysler Classic Program Guide. Created an ad that fulfilled both an economic 0�,'3 `v ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 1J ` May 16, 2 -March 22, 2002 ECONOMIC DEVELOPMENT PLAN I IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 20 development message as well as one that encouraged the support for local businesses. ■ Revived and Enhanced the Shop/Dine Program. Redesigned the program and introduced it under a new name, "Passport to Savings." Initiated and laid the groundwork for this business retention program to be implemented during the summer months — intended to assist local businesses in attracting more customers. With a focus on dine/shop, the program follows a coupon book idea and involves a "passport and travel" theme. ■ Hosted the Third Annual Realtors' Breakfast. Gathered commercial real estate and financial professionals and shared with them the business opportunities in La Quinta. A PowerPoint presentation was delivered providing information on the status of various commercial/retail projects in the City. ■ Supported New and Existing Businesses with Advertising Campaign. A marketing campaign was designed and implemented to promote new and existing businesses in La Quinta, particularly those in the Village and along Highway 111. The campaign was executed during the month of March and involved an ad in The Desert Sun and a radio ad that aired on four Valley radio stations. ■ Promoted and Supported Community Services Activities: - La Quinta 20th Anniversary Celebration. Promoted the City's 20th anniversary celebration activities via the design of a logo, poster and various ads. Other Chamber/Business Events. Sponsored the Mariachi Festival in September, contributing to the purchase of event fans which served as promotional items and featured the City's logo. Took over Village Faire events (formerly Mainstreet Marketplace) and managed all aspects of program. Supported other efforts such as Chamber events and the La Quinta Arts Festival. ■ Worked on Seasonal Banner Program. Installed seasonal banner poles. Designed and displayed seasonal banners for Village Faire throughout The Village area. Additional accomplish merits include: 44'Sl ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA I (1 1 5 May 4 6, 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 21 Participated in International Council of Shopping Centers' Western Division Conference. Co -sponsored the Beer & Wine Reception for the event, giving away dinner and golf gift certificates as prizes to entice those wishing to expand a store/restaurant to consider La Quinta. People dropped their business cards at the City booth for giveaways, and staff subsequently mailed contacts information on the City. ■ Participated in Other Trade Show and Business Events. Participated in the NaftaSho in Mexicali, Mexico; the East Valley Business Symposium in Indio; and the International Trade Outlook event sponsored by the Coachella Valley Economic Partnership (CVEP). ■ Sponsored the County of Riverside Date Festival. Sponsored this annual event and participated in a kiosk program, whereby City of La Quinta informational material was displayed and available for fair visitors. ■ Developed Photo Library for City. Selected beauty shots of the City were organized electronically on a disk for use by City staff, marketing firm, and other interested parties. A hard copy file was also made available for easy viewing. 20014)22W2-03 Implementation Activities and Target Areas The following initiatives will be pursued during the 2001 022002-03 fiscal year. They are designed to support efforts in the Highway 111 corridor and the Village, while initiating new endeavors involving the resort and hospitality industries. The Sedway In addition, to direct property owner and users activities, the City and Agency will continue to pursue targeted community marketing activities and affordable housing efforts. Highway 111 Corridor Activities to Accomplish in • Continue to market La Quinta development 2002-03: opportunities to regional, hotel and family restaurant/entertainment developers and operators in conjunction with property owners. • Conclude a disposition and development agreement that leads to hotel, restaurant, office and residential development on the Miles/Washington property. %J ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA March 22, 2002 ECONOMIC DEVELOPMENT PLAN I IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 22 • Facilitate the expansion and retention of commercial retail uses at One Eleven La Quinta Center, and the reuse of commercial structures that may be abandoned by existing retail uses within this Center. The Village Activities to Accomplish in • Continue to market the Commercial 2002-03: Property Improvement Program to facilitate continued property improvement activities. • Explore the feasibility of establishing a business improvement district that encompasses Village commercial properties. • Continue exploring live/work loft housing opportunities. • Complete the demonstration streetscape improvement project for Avenida La Fonda. Improvements will include decorative streetlights, new sidewalk, curb and gutter, street reconstruction, and re -striping. Annexation Feasibility Activities to Accomplish in Continue to discuss potential annexation 2002-03: opportunities with affected residents and landowners. Resort/Hospitality Opportunities Activities to Accomplish in *Complete land acquisition activities for 2002-03: development of resort/hospitality uses. • Initiate planning activities for golf, recreation and hospitality uses. • Solicit proposals from landowners and developers to jointly develop additional resort and hospitality uses. I) ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May 16, 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN 1 0 0 7 IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 23 • Continue discussions with KSL Recreation regarding improvements to the La Quinta Resort & Club, and other resort/recreation developments. Housing Activities to Accomplish in • Conclude an affordable housing agreement 2002-03: for the development of the Agency's Avenue 48 and Adams Street property. • Conclude an affordable housing agreement for the Agency's Avenue 47 and Adams Street property. • Purchase and reserve property for future affordable housing development. • Identify new residential development proposals that the Agency may purchase additional affordable units. • Purchase additional dilapidated units in the Cove and initiate rehabilitation/reconstruction activities. • Sell additional units in the La Quinta Housing Program to very low-income households. Marketing Activities to Accomplish in • Implement the "Passport to Savings" 2002-03: program during the summer of 2002 in support of City businesses, and evaluate its effectiveness for implementation of a similar program in the summer of 2003. • Continue the City 's "advertising" program utilizing print, television and radio media. Update the economic development infomercial, advertise in new publications, and continue advertising in pertinent local publications. c• ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 098 May-16, 288a March 22, 2002 ECONOMIC DEVELOPMENT PLAN I ~' IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 24 • Implement a public relations program to achieve national publicity and recognition. Launch an extensive public relations program that reaches a targeted audience outside the Coachella Valley. Create a quarterly newsletter for site locators and businesses interested in La Quinta, offering updates on City projects to maintain a constant presence among business and development community. • Create more of an impact at the International Council of Shopping Centers' Annual Trade Conference (usually held in Palm Springs). Develop new ideas to make the La Quinta booth an "eye-catcher," compelling people to stop by and visit. • Develop a "Dinner and Concert" promotion at the Civic Center Park featuring live entertainment, working with local restaurants to offer discounts on the evenings of the concerts. • Continue to support local retail by launching a business retention campaign, particularly businesses along the Highway 111 corridor and The Village. • Continue presence at various trade show and business events, such as ICSC, NatfaSho, East Valley Business Symposium, and International Trade Outlook. • Develop the City's photo library by identifying a top photographer to take new "glamour" shots of the City. • Continue supporting and advertising community services events. Programs/activities may include: - Continue working on the City's banner program; - Advertise the grand opening of the Civic � f Center Campus; ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA May16, 29"March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 25 - Advertise the grand opening of and the museum - Establish a Sister City for La Quinta (e.g., St. Andrews in Scotland); - Create and host an annual event such: a hot air balloon festival, a Breakfast of Champions (during the Bob Hope Classic), a "Taste of La Quinta" event over the 4th of July holiday or taking over the Mariachi Festival. Recreation Opportunities Activities to Accomplish in Conclude property acquisition activities 2002-03: related to developing public golf, passive recreation and open space opportunities that support additional resort and hospitality development. Initiate public golf site planning activities. • Explore water -related activities at Lake Cahuilla. z�= ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA n 3 May 46, 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN Exhibit A- 2 2002-03 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quints ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 3 May 16, 2March 22, 2002 ECONOMIC DEVELOPMENT PLAN Map is being updated -will be included with final version of the Economic Development Plan. 03- COUNCIL/RDA MEETING DATE: April 2, 2002 ITEM TITLE: Discussion of Draft Five -Year Capital Improvement Program for Fiscal Years 2002/2003 Through 2006/2007 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive the draft of the Five -Year Capital Improvement Program (CIP) for Fiscal Years 2002/2003 through 2006/2007 and direct staff to make the necessary revisions to the final CIP document. Direct staff to submit the draft CIP to the City Council for consideration and approval at the May 7, 2002 City Council meeting. This is an informational report only. Once the CIP is adopted, the Fiscal Year 2002/2003 projects will be incorporated into the annual budget. The CIP was developed in a conservative manner. Projections were assumed using conservative estimates consistent with operating revenues. The projects for the next five years are based on identified need and current available funding, coupled with conservative projections of Development Impact Fees (DIF) (300 units per year) anticipated to be collected. None at this time. A copy of the draft CIP is presented to the City Council for review. This document is a statement of the City's goals, objectives, and priorities for a five-year CIP and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works, Finance, Building and Safety, Community Services, Community Development Department's, and the City Clerk. 245 T:\PWDEPT\COUNCIL\2002\020402e.wpd The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an accompanying financial plan. The CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and the timing of those needs in a manner that maximizes benefit to the public. As each annual budget is prepared, additional projects and priority needs are identified and added to the program to maintain a total five-year plan. The first year of the CIP is titled the Capital Budget and is based on existing fund balances and projected revenues. The capital budget is incorporated into the annual City "operating" budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive expenditure authority until they are incorporated into the capital budget. The CIP will be updated annually and can be amended at any time based on revenue availability and changes in project priorities. As such, tentative City Council endorsement of the five-year program is desirable for the effective implementation of the City's goals and objectives. Capital improvements are major projects undertaken by the City that are generally not recurring on a long- term, annual basis. In this sense they are differentiated from Maintenance and Operation (M&O) expenditures for normal City operation. They include design, inspection, testing, project administration, land and/or right-of-way acquisition, construction or modification of buildings or facilities, and public infrastructure construction or modification. Fiscal Years 2002/2003 through 2006/2007 CIP include a listing of projects by fiscal year priority and type of improvement. The fiscal year a project is scheduled depends on the availability of specific funding sources, operation and program needs, and prior City Council policy. Projects include street, drainage, traffic signals, sound walls, landscaping and lighting, city facility, and park improvements. Only those projects that have identified funding sources in the five-year period are listed within a fiscal year. Those projects that are designated as "additional" or "unassigned DIF" do not have identified funding sources through the term of the five-year program, or in the case DIF funded projects, long term collection period is required to develop the specified project. The identification of additional and/or alternative funding sources will be addressed during the annual review and approval of subsequent CIP's. Each project is described in brief detail including a description of the project, the location of the project, a breakdown of the estimated project cost, the revenue sources proposed to be used to fund the project and an estimate of the annual M&O costs associated with the capital improvement. 246 T:\PWDEPT\COUNCIL\2002\020402e.wpd 002 02 The completion of any specific capital improvement project may have a direct impact on the M&0 budgets of the General Fund and other funds. An estimate of these future costs is necessary to assess whether there is financial capacity in the operating budget to cover these ongoing costs. All project costs included in the CIP are at current year project estimates. No inflation factors have been utilized in determining costs for projects in Fiscal Years 2003/2004 through 2006/2007. The 2001 /2002 CIP identified $19,609,177 in capital improvement projects. All 2000/2001 projects are either completed, are currently in the design or construction stage, or have contracts that will be awarded by the end of the fiscal year. Included in the CIP document is a "Capital Improvement Program Fiscal Year 2001 /2002 Project Status Report," which lists: two 1996/1997 projects carried -over, one 1997/1998 project underway, six 1998/1999 projects complete, three 1999/2000 projects underway, seven 2000/2001 projects complete, six 2000/2001 projects underway, and four 2000/2001 projects carried over, three 2001 /2002 projects complete, four 2001 /2002 projects underway, and one 2001 /2002 project carried over. Last year's CIP identified funding based upon the proposed Redevelopment Project Area 1 (RDA1) bond issue. Staff is proposing that RDA1 bond revenues be advanced in Fiscal Year 2002/2003 to two DIF funds and General Fund revenues to a DIF fund to accelerate the following projects: Project 200204 Municipal Library The new library is currently under design and is being funded with Library DIF. In order to accelerate construction staff -is proposing to use $4.3 million in RDA Project Area 1 bond proceeds. The RDA would be repaid with future Library DIF fees. Staff has calculated that based upon issuing 300 single family permits annually, the Library DIF would repay with interest the RDA Project Area 1 in Fiscal Year 2032/2033. Project 200114 New Fire Station In May 2002, the City will begin collecting a Fire DIF. In addition to the $1 .4 million in Infrastructure fees currently allocated to the new fire station, an additional $1.5 million will be required to fund this project. In order to accelerate the project, staff is proposing to use $1.5 in RDA Project 2 (RDA2) funds toward the fire station. Staff has calculated that based upon issuing 300 single family permits annually, the Fire DIF would repay with interest RDA2 up to $1.1 million before the Project Area would expire in Fiscal Year 2039/2039. In addition to the amount collected from residential development, additional amounts would be collected from commercial development during this period. 247 T:\PWDEPT\COUNCIL\2002\020402e.wpd � Lt 003 Project 200201 Civic Center The Civic Center DIF has $3,500,000 budgeted for the expansion of City Hall. In order to accelerate this project, staff is proposing to loan $2.1 million from the General Fund. Staff has calculated that based upon issuing 300 single family permits annually, the Civic Center DIF would repay the General Fund in Fiscal Year 2022/2023. Overall, the five-year CIP 2002/2003 through 2006/2007 proposes $21,931,685 in improvements over the next five years. The remaining projects represent "additional" projects having a total estimated cost of $92,303,332. The funding of additional projects listed will require future City Council action to ensure revenue availability. Subsequent to the preparation of the "Draft" CIP forwarded for City Council consideration, the following adjustments are recommended: Project 200203 Eisenhower Drive Bridge and Drainage Improvements - Due to potential Federal grant opportunities that may become available during FY 2003/2004, project activity during FY 2002/2003 will be limited to environmental compliance and design. The costs associated with construction and associated activities will be shifted to the 2003/2004 funding year. Project 200204 Municipal Library Phase I Construction - It has been determined that 100% of the funding necessary to construct this improvement will be available from future DIF revenues generated from the Library DIF. Therefore, proposed revenues identified within FY 2002/2003 have been adjusted accordingly. The Fiscal Year 2002/2003 proposes $17,517,373 in capital improvement projects. There are a total of fourteen projects identified for this fiscal year. Project Number 199613-Washington Street/1-10 Interchange Improvements and Project Number 200101-Auto Mall Improvements are recurring long term commitments. Two other projects are recurring as part of a long term plan to fill missing sidewalk links (199702-Sidewalks-Various Locations) and to install new or upgrade existing handicap access ramps (Project Number 199703-Handicap Access Ramp -Various Locations) to comply with the ever evolving ADA standards. There are ten new or secondary phased projects proposed to complete the remainder of the 2002/2003 CIP. Fiscal Year 2003/2004 proposes $3,792,562 in expenditures for capital improvements. There are seven projects identified. Two of the listed projects are new projects proposed as follows: Project Number 200301, Traffic Signal (Calle Tampico at Civic Center Way) 24 Project Number 200302, Traffic Signal (Washington at Sagebrush) 004 T:\PWDEPT\COUNCIL\2002\020402e.wpd The final three years of the proposed CIP identifies the four previously listed recurring projects that maintain expenditures of $207,250 for each year. There are seventy-one projects identified under the current CIP Additional Projects (Add Projects) list that are not scheduled within the next five years. The costs associated with the implementation of these projects are estimated at $92,303,332. This year's CIP includes each of the future projects identified within the City of La Quinta DIF Study, dated January 2002, as adopted on March 5, 2002. These future DIF projects are listed as AD14, and AD22 through AD72. Please refer to the detail sheets located under the Additional Projects tab at the back of the CIP binder for additional information regarding these newly added projects. The following assumptions should be taken into account when reviewing the CIP: 1 . The City Council has reaffirmed prior policy to maintain sufficient General Fund emergency reserves, a General Fund reserve for cash flow purposes, and allocation of sufficient funds to cover current contracted and authorized capital improvement projects. 2. Because of increases in ongoing maintenance costs, the addition of completed improvements and the provisions of Proposition 218, the Lighting and Landscape District may not have sufficient funding in the future. The current fund balance and annual assessment revenues are inadequate to cover all future capital and operational cost increases. The alternative would be to continue to defer specific lighting and landscape improvements and/or reduce existing landscape maintenance activities until such time that other revenue sources are available. The City Council's review of the draft Fiscal Year 2002/2003 CIP will enable City staff to complete the final CIP for public review. Pursuant to Government Code Section 66002, the City Council will need to schedule a public hearing on the CIP and consider its adoption at a subsequent regular meeting. Upon its adoption, the 2002/2003 CIP will be incorporated into the City's Fiscal Year 2002/2003 budget. Respectfully subr�t�t�d Roy/,F. Steph don, P.E. Int rim Public Works Director/City Engineer Approved for submission by: rl 14e� Thomas P. Genovese, City Manager 243 T:\PWDEPT\COUNCIL\2002\020402e.wpd 005, COUNCIL/RDA MEETING DATE: Discussion of City Council Goals RECOMMENDATION: April 2, 2002 Discuss City Council Goals for Fiscal Year 2002-03. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: No direct fiscal implications will result from this action. Staff proposes to develop programs to implement selected goals and will identify cost projections as part of the economic development program, capital improvement program, and budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In the past, the City Council has held Study Sessions regarding Council Goals each Fiscal Year. As the Council may recall, the table provided last year included four categories for each City Council goal. The categories were as follows: • Economic Development Plan; • Capital Improvement Plan; • Budget; and • Other/Comments 250 The goals that could be attributed to one of the components of the Strategic Planning Process (i.e. Economic Development Plan, Capital Improvement Plan, Annual Budget) were incorporated into those documents for Fiscal Year 2001-02. A copy of the 2001-02 City Council Goals is included as Attachment 1 for reference and discussion purposes. The chart has been updated to include the current status of each goal. Staff has placed this matter on today's agenda to give the City Council an opportunity to identify priority goals for Fiscal Year 2002-03 as a precursor to this year's budget process. Identified goals will be integrated into this year's Economic Development Plan, Capital Improvement Plan, and the City Budget. Respectfully submitted, Thomas P. 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CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Council Chambers of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Michele Boudreau Commissioner Mike Davis Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Vianka Orrantia, Secretary II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR 1. Approval of Minutes of December 10, 2001 B. Monthly Department Report for November 2001 It was moved by Commissioners Boudreau/Bechard to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS 1. Youth Workshop Format Presented in the monthly packet for Commissions review was a list of suggestions of getting the youth meetings started. Mrs. Horvitz suggested to the Commission that the students put together their own agenda and that there is someone there to help the students along with leading the meetings but encourage the students to take ownership of the meetings. It was moved by Rebich/Davis to evaluate the youth workshop at the January meeting for possible changes for future meetings. Unamimous. 25 SACOMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCMIN.01-10-02.DOC 2. Peace Pole Makers The Commission reviewed the materials and discussed the possibility of placing a Peace Pole in the new park to be located in the cove. The Commission also discussed the six -year maintenance commitment as presented in the materials. Commissioner Bechard advised that the Girl Scouts would maintain the Peace Pole for the first six years and the City would continue the upkeep after that time. No action was taken on this item. 3. Community Picnic and Birthday Celebration Mrs. Horvitz advised the Commission of the events tentatively scheduled for the City's 20th Birthday Celebration. Mrs. Horvitz asked the Commission if they would like to have a booth, and also informed the Commission that there are currently funds available for handouts. Commissioner Bechard suggested that the youth that participate in the Youth Workshop might be able to come up with a theme for the booth and also run it during the event. Mrs. Horvitz advised the Commission that it would be the Commission's responsibility to run the booth and that also shading would be required of all booths. A massive press campaign will begin and the Commission's help will be needed. Anyone wising to partake in the parade will have to fill out an application and it must be tied into La Quinta somehow. It was moved by Rebich/Davis to have a booth at the upcoming 20' Birthday Celebration. VII. CORRESPONDENCE AND WRITTEN MATERIALS Commissioner St. John advised the Commission of the upcoming Youth Conference in April over Spring Break. Commissioner Bechard advised the Commission that should be willing to be an Ambassador if one is needed and Commissioners Davis and Rebich would also be able to attend. Commissioner St. John also informed the Commission of the upcoming Disaster Class regarding biological threats sponsored by the County. VIII. COMMISSIONER ITEMS A. Community Park Update: Mrs. Horvitz advised the Commission that she is still working with Purkiss-Rose-RSI on the many changes. The park is going as originally planned with the exception of the additional bathroom stalls and the P.A. system will be placed on hold. 25 602 S:\COMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCMIN.01-10-02.DOC Mrs. Hovitz also advised the Commission that a special meeting would be scheduled, regarding the soccer and baseball field, which will include user group representatives, residents and a representative from the Community Services Commission. Commissioner Rebich will represent the Commission. B. Cove Mini Parks Update: Velasco Park: Mrs. Hovitz advised the Commission that the park is nearing completion. The Commission asked if there was any type of ceremony for the parks, and Mrs. Horvitz advised that there usually is, a couple of weeks after the completion of the park. Eisenhower Park: The wall separating the park from the home of Mr. Robey is now completed, with the landscaping matching that of the park. The turf was moved and some landscaping was added against the wall so that it deters anyone from nearing or playing along that area. Desert Club Manor: Park Plans have been changed, the sound wall will be removed from the north east portion to allow for access from Sagebrush Drive. IX. ADJOURNMENT It was moved by Commissioners Davis/Rebich to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 8:07 p.m. NEXT MEETING INFORMATION Monday, February 11, 2002 7:00 PM La Quinta Civic Center Study Session Room Submitted y: 4V ianka Orr t' , Secretary 07) SACOMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCMIN.01-10-02.DOC REPORT/INFORMATIONAL ITEM: 1( CULTURAL ARTS COMMISSION MINUTES February 14, 2002 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:02 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Reynolds led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Denise Diamond Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) MEMBERS ABSENT: Commissioner Dan Baxley (Excused) STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of January 10, 2002 B. Financial Report for January 2002 C. Department report for December 2001 It was moved by Commissioner Reynolds/Loudon to approve the Consent Calendar. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Le Arsi Gallery Presentation Mr. Katz requested that this item be placed on the March agenda, as he is unable to attend this meeting. The Commission concurred. B. De Martino Art Piece Modification Update 260 \\CLQADMFS1\SHARED\C0MMUNITY SERVICES\CACOMM\CACMIN.02-14-02.DOC Commissioners Shamis and Reynolds met with Mr. De Martino at the site and reviewed the samples of the colors for the gem. After some discussion, Mr. De Martino stated that he will work on the color in his studio, under lighting conditions similar to those that the art piece. He believes the samples needed more green to make the gem translucent. Mr. De Martino will present the color to the City Council once he has gotten it just right. The Commission agreed to have Mr. De Martino present the information to the City Council without getting final Commission approval first. C. 20th Anniversary Celebration Musical Entertainment Plans Commissioner Loudon reported that she has been in contact with Simon Motors regarding a donation of a car to be used as a fund raiser at the fireworks show. She will know more by the next 20th Anniversary Celebration meeting on February 25, 2002. Commissioner Loudon also reported that she has been in contact with Mr. Bugg of the High School and has asked for a more detailed schedule of the events, as well as information as to the number of students that will be performing and if they will be in costume. Commissioner Loudon reported that Mr. Larry New volunteered to sing the National Anthem and the closing song at the fireworks show. She would also like him to be the Master of Ceremonies for the event, but she will take this to the 201h Anniversary Celebration Committee for approval. Commissioner Shamis reminded the Commission that this event is going to require the commitment from the entire commission in order to make it successful. D. La Quinta Arts Festival Art Purchase Committee The Commission determined that one large item should be purchased instead of several smaller items. It was pointed that Commissioner Shamis filled in for Commissioner Woodard last year. After some discussion, Commissioners Reynolds and Diamond were nominated to represent the Commission on this year's Art Purchase Committee. It was motioned by Shamis/Reynolds to have Commissioners Loudon and Diamond participate on this year's Art Purchase Committee. VII. CORRESPONDENCE AND WRITTEN MATERIALS Statement of Economic Interest: Commissioner Diamond stated that the City Clerk can provide information on completing the form. Vill. COMMISSIONER ITEMS 2 61 602 \\CLQADMFSI\SHARED\COMMUNITY SERVICES\CACOMM\CACMIN.02-14-02.DOC A. Commissioner Reynolds brought in a marquette of the piece of art work that John Kennedy would like to display at the Senior Center as part of the Temporary Art Program. This item will be placed on the March agenda for action. B. Commissioner Shamis asked about the California Arts Council's application process for matching funds for performing arts. Staff reported that the CAC would not fax an application and the web site in which they have to supply the application was having difficulties. Commissioner Shamis will contact the CAC for an application. C. Commissioner Diamond asked for an update on the Symposium. She is concerned that participants will not feel the connection if their comments that they filled out on the evaluation sheet are responded to in a timely manner. Commissioner Shamis reported that the Colleen McBride does not have the evaluation sheets and nor does staff. Commissioner Shamis stated that the Coachella Valley Arts Alliance would be the organization that could maintain connections between organizations. The Alliance is planning on offering the next Symposium. D. Commissioner Shamis suggested that Commissioners Reynolds and Diamond arrange a tour of artist studios in the La Quinta cove. E. Commissioner Reynolds mentioned that the City's 20" Anniversary Celebration Arts and Crafts Show will give many artists good exposure. It was recommended that a press release be printed giving the public the opportunity to participate. IX. ADJOURNMENT It was moved by Commissioners Loudon/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:00 p.m. NEXT MEETING INFORMATION March 14, 2002 7:00 PM La Quinta Civic Center Study Session Room Next agenda: • Report on Arts Festival Committee's purchase • CAC Application • Annual Work Plan • Temporary Art Application -John Kennedy • Le Arsi Gallery presentation • 20th Anniversary Celebration Entertainment m ilted by: Y 40=4 Dodie Horvitz, unity Services Director 2 \\CLQADMFS 1 \SHARED\COMMUNITY SERVICES\CACOMM\CACMIN.02-14-02.DOC U 0 J REPORT/INFORMATIONAL ITEM: /7 INVESTMENT ADVISORY BOARD Meeting February 13, 2002 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud followed by the Pledge of Allegiance. PRESENT: Board Members Osborne, Moulin, Olander, Lewis, Felice (via video conferencing) and Chairman Mahfoud OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA Mr. Falconer informed the Board that the November Pooled Money Report was not received, but the Pooled Money Annual Report was received and has been handed out to the Board. Mr. Falconer advised the Board that he is currently having difficulty obtaining commercial paper. Mr. Falconer handed out an article from Goldman Sachs in relation to Commercial Paper and the changes proposed by the rating agencies. Board Member Lewis suggested that the Pooled Money Annual Report be continued to the next scheduled meeting for discussion. 2 6 0 Investment Advisory Board January 13, 2002 Minutes IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on January 9, 2002 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Olander to approve the Minutes of January 9, 2002. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for December 2001. Board Member Moulin pointed out on page 4/5 of the Treasurer's report that the maturities are not amortized until mid -month to the maturity date. Mr. Falconer advised the Board that a journal entry is done each month, to amortize investment premium/discount. Board Member Moulin advised the Board that the maturity does not match par. Mr. Falconer advised the Board that Staff will check into this and will get back to the Board. (See January 31, 2002 report for change.) Board Member Moulin advised the Board that there was one Treasury Note that matured in January, and there was some Commercial Paper that was rolled over. Mr. Falconer advised the Board that approximately $12 million was wired from the County just prior to month end, this money will be placed toward the City 's second installment of property taxes. Board Member Osborne advised the Board that on page 7 of the Treasurer's report, in the months of May and June an additional $20 million will be coming in, and asked what will be done with this money over a 60 day period? Mr. Falconer advised the Board that the second installment of the City's property taxes would be due and that they will be paid at that time. Mr. Falconer also advised the Board referring back to the month of January as an example, that $4 to $5 million was placed in commercial paper, $3 million in LAIF and approximately $5 million in T-Bills. Mr. Falconer stated that he is almost at the maximum in LAIF 2 Investment Advisory Board Minutes V. BUSINESS SESSION January 13, 2002 A. Transmittal of Treasury Report for December 2001 (cont'd) limit and the spreads between 30 day Commercial Paper and 3 month Treasury Bills are 7 to 8 basis points. Mr. Falconer advised the Board that he is limited to Treasuries or Commercial Paper and also commented on the difficulty he is having in obtaining quality Commercial Paper. Mr. Falconer also advised the Board that the average maturity is down to 44 days, and he has to do more investing on a monthly basis. Board Member Lewis advised the Board that the Federal Reserve did not see a need to cut rates or raise rates in the near future, because of this Board Member Lewis stated that he felt that Mr. Falconer could pick up Commercial Paper for at least 6 months, for an additional 50 basis points. Chairman Mahfoud advised the Board that bonds are currently showing a 1 % increase in interest rate with 100 basis points, 6 months from now. Chairman Mahfoud also advised the Board that productivity is up 2%% to 3%, making inflation low which led him to believe rates should go higher per bond issue. Further discussion ensued regarding the current economic market and the interest rates. In response to Board Member Osborne, Mr. Falconer advised the Board that the IRS allows refunding of bond issues only once, and the City has taken advantage of these refunding opportunities, such as the 94/95 Housing Money. MOTION - It was moved by Board Members Osborne/Olander to review, receive and file the Treasurers Reports for December 2001. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — January 2002 Noted and Filed 16 J- 3 Investment Advisory Board January 13, 2002 Minutes B. Pooled Money Investment Board Reports — November 2001 Mr. Falconer reported that the November Money Investment Report was not available for this agenda and will be included next month. Mr. Falconer pointed out to the Board that the City did receive a Pooled Investment Board Report and that the discussion of LAIF begins on page 17. Mr. Falconer also advised the Board that on page 21, it gives a summary of the yields and monthly averages from 1977 to date. Board Member Lewis suggested that the Pooled Investment Board Report be discussed at the March Meeting and the Board concurred. VII BOARD MEMBER ITEMS Chairman Mahfoud suggested to the Board that they submit information and/or suggestions to be included in the agenda packet for discussion or review for the March meeting, regarding the Investment Policy. Board Member Moulin suggested to Mr. Falconer that he also give his thoughts/ideas as to what he would like to see in the FY 2002/2003 Investment Policy. VIII ADJOURNMENT MOTION - It was moved by Board Members Lewis/Olander to adjourn the meeting at 6:1 1 p.m. Motion carried unanimously. Su fitted by, Vianka Orrantia 4 U 26 a��'ti`"Q•c DEPARTMENT REPORT: f " 0 0� U -_ rY Io�� V4� 5 OF 9ti TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: April 2, 2002 RE: Department Report — Response(s) to Public Comment The following is the response to public comments made at the March 19, 2002 City Council meeting: 1. Mr. Bill Martz, owner of Fisherman's Market and Grill, spoke regarding the sculpture that was installed outside of his restaurant. Code Enforcement has advised him the sculpture is being defined as a sign and was installed without a permit. Mr. Martz had thought the sculpture had been cleared through the Cultural Arts Commission as part of the City's Art in Public Places program • Mayor Pena advised the matter would be referred .to staff. Staff has prepared a Department Report for Council on this matter for the April 2, 2002 Council meeting. 2. Ken Stypulkoski, Bruce Pelletier, John McLaughlin, Robert Cox and Aaron Healy all spoke regarding the narrow loss of Measure B. They all supported the addition of paramedic services in the City of La Quinta and enhanced fire services. They asked the Council consider placing the matter on the ballot again at an early date. They also encouraged the Council to consider a partial implementation of Measure B by authorizing the hiring of two new positions budgeted to staff the third fire station. • Mayor Pena expressed appreciation to the Citizens for Measure B Committee and Council Member Sniff asked that this issue be brought back in a study session at an early date to determine how to move forward. 2 .� '1 DEPARTMENT REPORT: B _ A APRIL 5 APRIL 16 APRIL 25 APRIL 25-27 MAY 7 MAY 21 JUNE 4 JUNE 18 JULY 2 JULY 16 AUGUST 6 CITY COUNCIL'S UPCOMING EVENTS VILLAGE FAIRE EVENT CITY COUNCIL MEETING CHAMBER MIXER - CITY HALL COURTYARD 201" ANNIVERSARY EVENTS (see attached) CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 20111 ANNIVERSARY CELEBRATION UPCOMING EVENTS APRIL 25 CHAMBER MIXER - CITY HALL (5:30 - 7:30 P.M.) APRIL 26 MULTI -GENERATIONAL TALENT SHOW - LA QUINTA SENIOR CENTER (7:00 P.M.) APRIL 27 COMMUNITY PARADE - FRITZ BURNS COMMUNITY PARK 00:00 A.M.) COMMUNITY PICNIC - FRITZ BURNS COMMUNITY PARK 01:00 A.M.) ARTS & CRAFTS SHOW - LA QUINTA SENIOR CENTER 0:00 - 4:00 P.M.) COVE OASIS TRAIL HIKE - COVE OASIS (5:30 P.M.) STAR -GAZING - COVE OASIS (7:30 P.M.) FISHING DERBY - LAKE CAMILLA 00:00 P.M. - 10:00 A.M.) APRIL 28 GEM OF THE DESERT RUN - FRITZ BURNS COMMUNITY PARK (7:00 A.M.) ART UNDER THE UMBRELLAS - LA QUINTA ARTS FOUNDATION 00:00 A.M. - 4:00 P.M.). ENTERTAINMENT WITH FIREWORKS - LA QUINTA HIGH SCHOOL (5:30 P.M.) 26 April 2002 City Council Monthly Planner .. .... .. 2 ..-. .. 3 ... 4 ... 5 , ... 6 1 2:00 PM City 10:00 AM ALRC Council Meeting 7 8 9 10 11 12 13 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- ' 12:00 PM Energy/ Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins 5:30 PM Invest- 7:00 PM Cultural Daylight Savings -Perkins 7:00 PM Planning ment Advisory Arts Commission Time 6:00 PM League Commission Board of Cities-Riv.Div. Meeting 7:00 PM Commu- nity Services Commission 14 15 16 17 18 19 20 9:00 AM CVB- 3:00 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 21 22 23 24 25 26 27 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson 20th Anniversary Events 28 29 30' 6:00 PM CVAG- pk ' Exec Com-Pena March May S MT W T F S S MT W T F S N1 z 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 1 24 25 26 27 28 29 30 9 20 21 22 23 24 25 31 26 27 28 29 30 31 Creator Plus on 3/27/2002 Printed by Calendar 2TO May 2002 City Council Monthly Planner a 1 2 3 4 10:00 AM ALRC 12:00 PM Mayors April June Lunch W T F S S MT W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 2 3 9 10 4 5 6 7 8 11 12 13 14 15 14 15 16 17 18 15 19 20 16 17 18 19 20 21 22 Happy Birthday '~ 21 23 24 25 26 27 23 24 25 26 27 28 29 La Quints 28 29 30 30 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 12:00 PM Energy/ Council Meeting Pena Envi-Sniff 5:30 PM Invest- 7:00 PM Cultural ment Advisory Arts Commission Board 12 13 14 15 16 17 18 10:00 AM Public 7:00 PM C.V. 3:00 PM Historic Ai* Safety -Perkins Mosquito Abate. Preservation Mother's Day 12:00 PM Transp. -Perkins -Perkins 7:00 PM Planning Commission 6:00 PM League Commission of Cities-Riv.Div. Meeting 7:00 PM Commu- nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG 9:00 AM LAFCO- Henderson Human/Comm- Henderson 2:00 PM City Adolph Council Meeting 4:00 PM DRRA Airp-Henderson 26 27 28 29 30 31.w 7:00 PM Planning� . Commission Meeting Memorial Day .. (City Hall Closed) 4 & ay� rr Printed by Calendar Creator Plus on 3/27/2002 2 � tP •- June 2002 City Council Monthly Planner Printed by Calendar Creator Plus on 3/27/2002 27 DEPARTMENT REPORT: q- A CV 4 XP QuMrA MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building and Safety --r-W' DATE: April 2, 2002 RE: Theater Status On March 16, 1999 the building permit for the theaters was issued. Work was stopped approximately one year later. The permit was extended as allowed by Code to October 30, 2001. Since the work was not recommenced by that time, the original permit has expired and a new one must be obtained and new fees must be paid, prior to work restarting. Because it is in state of partial construction, the theater constitutes a public nuisance per the La Quinta Municipal Code. An abatement may be started which could give the owner the option of completing the structure or demolishing it. A third option could be given to complete the exterior of the building, including landscaping, so that the structure would look finished from the outside. This would be similar to issuing a permit for a "shell" building for which the tenant improvements are done at a later time under a separate permit. If the owner does not comply with a notice to abate the City may take one of three actions: 1. The City may issue citations including misdemeanor complaints; 2. The City may cause the nuisance to be abated with its own forces or contractors; 3. The City may commence a civil action in a court of competent jurisdiction. The fact that the theater property is part of a bankruptcy proceeding complicates the issue. Preliminary research by the City Attorney indicates that City expenses associated with abating the nuisance as described in 273 option #2 may not be recoverable. In other words, if the City decided to demolish the structure it would not be able to lien the property to recoup the cost of demolition. Although bids have not been solicited to demolish the structure, or to complete the exterior improvements, costs are likely to exceed $100,000 which could not be reclaimed due to the bankruptcy. Research has not been initiated regarding the possibility of commencing a civil action as described in option #3, but it is likely that the bankruptcy would also have an impact on the City's ability to cause the abatement to occur. Staff will be present at the meeting to answer any questions the City Council may have. a�'u'F``�•c DEPARTMENT REPORT: 5—A 4 XP Qab4 O� �p INCO RA eta 5 OF9 T0: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR It" DATE: APRIL 2, 2002 SUBJECT: STATUS OF THE FISHERMAN'S MARKET ART PIECE/LOGO SIGN On November 8, 2001, staff received a letter from Mr. Dale Frank of the La Quinta Court (Attachment 1) project granting his approval for an art sculpture to be placed on Building 3 for the Fisherman's Market and Grill. On November 19, 2001, staff informed him that the "Fish" had not been considered as part of the Art in Public Places program and therefore was considered part of the signage for the business (Attachment 2). He was also informed that the La Quinta Court Sign Program (Attachment 3), submitted by the developer Mr. Dale Franks, and approved by the Planning Commission, would need to be amended as it limits logos to 10% of the total signage. The City's current definition of a sign (Attachment 4) would classify the "Fish" as a symbol that represents the Fisherman's Market. The "Fish" was commissioned by the owner of Fisherman's Market and made by Bill Ware, a local artist. The "Fish" has been installed on the south elevation of the Fisherman's Market building. The "Fish" has not been formally submitted to the Cultural Arts Commission, nor has the applicant requested any assistance from the APP fund. Normally, a developer would request an art piece be placed on the Cultural Arts Commission agenda for their consideration and ultimate recommendation to the City Council. The Commission would discuss with the owner of the art piece and building owner whether or not they would want to enter into a contract with the City to have it considered part of the Public Art Program and owned by the City. In addition, maintenance of the art piece would be determined. At the present time, there are two alternatives available for the building owner and/or "Fish" owner: Alternative 1: The building owner may submit an Amendment to the Sign Program for Planning Commission consideration to allow a larger logo which would allow the "Fish" to be considered part of the signage; or G:\WPDOCS\CC Stf Rpts\DeptRptFishermans.wpd a Alternative 2: The owner of the "Fish" may formally request the "Fish" be considered part of the Art in Public Places program The owner of the Center has been in contact with staff and will be submitting a Sign Program Amendment within the next two weeks to allow the "Fish" to be considered part of the sign. Staff will process the application before the Planning Commission for their consideration. 0 - G:\WPDOCS\CC Stf Rpts\DeptRptFishermans.wpd 760 V76 ATTACHMENT #160 `Nov-09-01 1O:21A ware ��•4 uo u i u a; -4up Fisherman's MarkettaGr i l l un Vl iid: 19a Dale F. �ra►�'tM ?-. Dale F. Fiu* ir Novt mbar 7, 2001 City Of La Qtuata PO b m 1504 LaiQuina, CA 97253-i5u4 Rc: Fishimmaas A+ w*et,& Grr1J To Whoffn 1t May Goamm., 1 �Glli N - C PALE FAANk it A.'a.'90CIATLS� SNC 7Wfl SF 7g" SUtd Silage 40S AMU I*M, WA 99M Plcaw be advised that ,DD, LIX dots RMFOve the plmrc t of Fuher• met l m11's ar. scuipture of a flab on the south NWk Of Fish !Marko GnM s ft=usft ip b4j 3 0f i.a Quints CovrE. 7IWA you. c�nety, F. Frank, F.ntad 4fx�fu?&M-caaa ?"e _ (206) 275-4130 Aar (206) 275--fl3f 1t—AR-R1 21:52 RECEIVED FROM:760 340 5024 P-02 ATTACHMENT #2 P.O. Box 1504 78-495 CALLE TAMPICO ?A, CALIFORNIA November 19,A 2U0*1 Mr. Dale Frank, Jr. Dale Frank & Associates, Inc. 7900 SE 28" Street, Suite 405 Mercer Island, WA 98040 92253 SUBJECT: SIGN PROGRAM - LA QUINTA COURT Dear Mr. Frank: (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 We are in receipt of your letter approving the placement of an art sculpture for the Fisherman's Market and Grill. As this art piece will not be considered a part of the Art in Public Places program, it is considered part of the signage for the business under the City's definition of signs. Under your current Sign Program for La Quinta Court, Section II. Specifications. C.2. "All signs shall be composed of individual channel letters with internal illumination mounted directly to the building." Based upon this stipulation, staff cannot approve any sign other than one composed of letters. You may apply for an Amendment to your Sign Program to permit illustrated signage such as the fish. Should your Amendment be approved by the Planning Commission and depending upon the wording addressing the new signage, your existing tenants may also have the opportunity, if they have the space, to have such signage. As an example, the dentist could have a tooth on the wall. Should you wish to file an Amendment to the Sign Program, please fill out the enclosed application and submit it with a processing fee of $100 and staff will schedule the matter for Planning Commission approval. Should you have any questions, please contact me at 760-777-7125. Sincerel )J0RnRYLmmuH4ERM`A"�'N nity Development Director JH:bjs Enclosure c. Bill Ware G:\WPDOCS\Letters-JH\FranksLQCrtArt.wpd ATTACH MENT#i3 aSPECIFIC PLAN La Quinta Court, La Quinta, CA Exterior Cement Pi ter Trowel finish with 1' ht sand or textured finish to be painted. Stone Tile • American S1 te, 12" x 12" Ungaged, "Lotus" (Sage & Gold) eel Z Trellis Structures Fa ricframes and supports to be painted. Treated or stained wood rafters. Win trance Systems Alumifront systems and steel entry systems with true divided lights. Frame color t. 1" insulated glass with clear or light tint. Ca as A nings . /BlackS'7 S brella Fabric (100% Acrylic) with black metal frames (Manufacturer selectionpreliminary). i C. Sign Program i GENERAL SIGN CRITERIA n �J These criteria have been established for the purpose of assuring a coordinated sign program and maintaining a continuity of quality and aesthetics throughout the shopping center, for the mutual benefit of all tenants, and to comply with the regulations of the City of La Quinta ("City"). Conformance with these criteria and City of La Quinta Zoning Ordinance requirements will be strictly enforced. Any installed nonconforming or unapproved sign must be brought into conformance at the expense of the tenant. I. GENERAL REQUIREMENTS 1. Each tenant, prior to fabrication, shall submit or cause to be submitted to the landlord for approval, two (2) copies of detailed drawings indicating the location, size, layout, design, color, illumination, materials, and method of attachment. 2. The tenant or its representative shall obtain all permits for signs and their installation. 3. All signs shall be constructed and installed at the tenant's expense. 4. Each tenant shall be responsible for the fulfillment of all requirements and specifications, including those of the City. 5. All signs shall be reviewed on behalf of the landlord for conformance with this criteria and overall design quality. The approval or disapproval of Conway Architecture, Inc. A subsidiary of Emick Howard & Seibert, Inc. Page 17 1 1 1 1 1� 1 1 1 1 1 1 1 1 SPECIFIC PLAN La Quinta Court, La Quinta, CA sign submittals, based on aesthetics of design, shall remain the sole right of landlord or its authorized representative. 6. Each tenant shall be responsible for the installation and maintenance of its sign. All signs shall be installed no later than thirty (30) days following the date tenant opens for business. 7. No occupants in any buildings shall, without landlord's approval, be allowed more than one storefront sign except for those tenants that: (1) have a storefront on more than one building perimeter wall may have one sign for each building perimeter wall with a glass storefront; and (2) face the highway may have one additional sign which faces the highway. Tenant signage shall meet the requirements of City of La Quinta Zoning Section 9.160. II. SPECIFICATIONS A. General Sign Specifications 1. No animated, flashing, or audible signs will be permitted. 2. No exposed lamps or tubing will permitted without written approval from landlord. 3. All signs and their installation shall comply with all building codes, electrical codes, other applicable laws, ordinances, rules and regulations of agencies and utilities having jurisdiction over building signage. 4. No exposed raceways, crossovers, or conduit will be permitted. 5. All cabinets, conductors, transformers and other equipment shall be concealed within the sign or a raceway behind the fascia and, if visible, painted to match the adjacent materials. 6. All letters must be mounted 3/a" from wall surface for water and debris to freely pass behind the letters. All penetrations of the building structure shall be neatly sealed in a watertight condition. B. Location of Signs 1. Signs shall be attached to the building at the location or locations shown on Exhibit 13 — Sign Program. Banner signage, flags, temporary and promotional signage will be allowed with prior landlord approval for the purpose of promoting tenant businesses. Conway Architecture, Inc. A subsidiary of Emick Howard 3 Seibert, Inc. Page 18 i iSPECIFIC PLAN La Quinta Court,Quinta, CA • All such City bj si na a will be subject to the uinta Zoning g g J Y of La Q g i Code. C. Design Requirements i 1. Tenant shall install its sign as indicated on the attached Exhibits 1 13, 15 or, in the case of temporary promotional signage, shall 1 receive prior landlord approval. Maximum width and length not to exceed City of La Quinta requirements. 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2. All signs shall be composed of individual channel letters with internal illumination mounted directly on the building. The channel letters for each sign must be the same color. Recommended colors are: Black, Dark Green, and Dark Red. 3. Logos will be considered on a case -by -case basis, but in no event shall said logo exceed ten percent (10%) of the total sign area. Landlord will also approve colors on a case -by -case basis. 4. Undercanopy signs (double faced) shall be designed and installed as shown on Exhibit 15. Only one undercanopy sign will be allowed per tenant. • a. The color of the undercanopy sign is subject to landlord's approval. D. Construction Requirements 1. All exterior letters and signs exposed to the weather shall be mounted at least 3/a" from the building to permit proper dirt and water drainage. 2. All signs shall be fabricated using full welded construction. No light leaks will be allowed. 3. Location of all openings for conduits in building walls shall be indicated on sign drawings submitted to landlord for his approval. The structural integrity of the building wall behind the sign fascia shall not be diminished. 4. All penetrations of the building structure required for sign installation shall be neatly sealed in a watertight condition. 5. No labels or other identification will be permitted on the exposed 0 surface of any sign except those required by local ordinance. Any required labels shall be applied in an inconspicuous location. Conway Architecture, Inc. A subsidiary of Erick Howard 3 Seibert, Inc. Page 19 SPECIFIC PLAN La Quinta Court, La Quinta, CA E. Sign Illumination 1. All sign lighting will be controlled by time clock in accordance with city requirements. F. Miscellaneous 1. No temporary or permanent signs will be permitted to be applied to the face of the storefront either inside or outside, nor within six (6) feet of the lease line inside the store, without prior approval of landlord. 2. Each tenant who has a (non -customer) receiving door may have uniformly applied on said door, in two-inch high letters, the tenant's name and address. Where more than one tenant uses the same door, each name and address may be applied. MONUMENT SIGNS Three primary and one secondary site monument signs are proposed. The locations are depicted on Exhibit 5. Monument sign concept elevations are illustrated on Exhibit 14. Monument signage will be integrated with landscaping and boulder arrangements (see exhibit 8a) and will not exceed an aggregate total of 100 square feet. Monument signs will be lit in accordance with city exterior lighting requirements. Monument signage will be permitted per City requirements. VIII. OCERATIONAL GUIDELINES AND MAINTENANCE A. Nransportation Demand Management City guidelis require the following provisions for transportation demand management: 1. ThVroject shall make provision for bicycle parking in accordance with CityVtoning Code Section 9.150.060.D.3. 2. The proj £ will provide an accessible walkway connection from the bus stop on Hig way 11.1 to the buffer circulation and then to the site. 3. The project shah _'dentify a transportation demand coordinator to promote tenant and employ participation in TDM programs, to encourage ride sharing, to promote ss-transit usage, encourage flexible scheduling, telecommuting, and of ` r TDM programs as appropriate. 282 Conway Architecture, Inc. A subsidiary of Emick Howard 3 Seibert, Inc. Page 20 ATTACHMENT #4 fl 0 0 O V*04 w O y p p� ° O y ...• Vol Ile o aa ift .A 3 to O A O 46 9., �: 46 coo h w 0 QQ 3 104 o �� .� Uv > •.� ° it wCl vq 0) it M� 8 .4 w u. uo uh qo �•N ( ,I OF �3 y .��o4,ya� �� Qao cis ou�U> �oc� � �oo�, out 4•� O O u ba O aL h V . 'O :O 0 1 cad' 4 t� .Q h .i� 'Q y h w a h tz. i1 u `' W �, ,� .o V 00 • a ,U 4� °' p V� „Q cd (A la g �t O y u w al u o .4 o cd goo" 4.04 42 a O Cd w ""• w o ,� �.. QQ ° C O 1� ' y ..�•'r 1.� > � p. 4' bQ 0 4-4 Cn O �p O U o ..., cc w c� cd U w go O O h �; Q O 'L7 U Cl' 4% h h > y . ; w § cd uu3 o�w4ILuy.0o�ubh No, .W, IL ; o u „�d °� u CA f o 1 �.y '� • ^I 3 w N U w Q° w �V oVol F+4 • ^� Q auk a: ,yyh �•N �O�Na .�.,� ;3 8 E� 21 OHO p4 �3'�1�1 A� o e4 cp o c,,* .2 cq. o to cd .., 4 got .6 " . r) p a��'' `�•c DEPARTMENT REPORT: 6-A L 4 INCO ORATM G� of9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: APRIL 2, 2002 SUBJECT: ANNUAL FRITZ BURNS PARK POOL REPORT SUBMITTED BY THE COACHELLA VALLEY RECREATION AND PARK DISTRICT Attached for your review is the 2001 Fritz Burns Park Pool Annual Report submitted by the Coachella Valley Recreation and Park District. The Fritz Burns Park Pool had a total of 14,545 participants for the 2001 season. This includes lessons, programs and open swim. There were 13,971 participants for the 2000 season. The total operating budget for the Fritz Burns Park Pool during the 2001 season was $75,525. Revenue from swim lessons, concessions and admission fees totaled $29,962. The City of La Quinta's contributions include $23,266 for the regular season per the Facility Use Agreement between the City and the Coachella Valley Recreation and Park District. In the 2000 Annual Report, the Coachella Valley Recreation and Park District (District) recommended purchasing an insulation blanket to be used at the pool to keep debris out and to retain heat. It was suggested that the pool would attract additional swimmers in the Spring if the water were warmer. The District also requested a misting system be installed for spectators on the pool deck. The City contributed $1 1,500 toward the pool cover and misting system as requested by the Coachella Valley Recreation and Park District. Should you have any questions regarding the annual report or the operation of the Fritz Burns Park Pool, please contact me. Attachment: 1. 2001 La Quinta Fritz Burns Park Pool Annual Report SACommunity Services\CCReports\CVRPD POOL REPORT 2001.wpd 284 ATTACHMENT • 2001 AmmstAL) Report • La $48mia0 Fritz 11summs P4f4 foarkella valley Recreation • and park Dislinel 28 ! j . L� La Quinta Fritz Burns Pool 2001 Yearly Resort Histor The Fritz Burns Community Park Pool opened its doors on May 23, 1998 with a grand opening and free swim day. This is the fourth swim season the pool has been in operation. PROGRAMS: SPRING 2001 The pool was open in the spring from the beginning of April through mid June to offer the following: Adult Lap Swim: Monday -Friday 12:00-1:00 p.m. & 5:00-6:30 p.m. Open Swim: Monday -Friday 6:30-8:00 p.m. . Saturday & Sunday 12:00-4:00 p.m. SUMMER 2001 The summer pool hours began mid June through early September with the following schedule: Summer Adult Lap Swim: Monday -Friday 12:00-1:00 p.m. & 5:00-6:30 p.m. Summer Open Swim 1:00-4:00 p.m.& 6:30-8:00 p.m. Monday -Friday 12:00-4:00 p.m. Saturday & Sunday Summer Swim Lessons: Two weeks in length, Monday -Thursday 9:00 a.m. Aquatots, Advanced Aquatots, Youth Learn To Swim 10:00 a.m. Water Babies, Aquatots, Advanced Aquatots, Youth Learn To Swim 5:00 p.m. Water Babies, Aquatots, Advanced Aquatots, Youth Learn To Swim 5:45 p.n. Water Babies, Aquatots, Advanced Aquatots, Youth Learn To Swim, Adult Learn To Swim Sessions were offered as follows: Session I June 18-June 28 Session II July 2-July 12 Session III July 16-July 26 • Session IV July 30-August 19 Session V August 13-August 23 2806 • Get Hooked On Swimming: The Get Hooked On Swimming Program met 4:00-5:00 p.m. Monday, Wednesday, Friday, June 24-August 2 for a six week period. Junior Lifeguard: The Junior Lifeguard program was offered Tuesday & Thursday 11:00 a.m.-12:00 p.m. from June 26-July 19 for 4 weeks. Aquamotion Class: The Aquamotion Class taught by Jazzercise was held on Tuesday & Thursday from 4:00-5:00 p.m. The Recreation Caravan: The caravan visited the pool on Friday afternoons from 1:00-4:00 p.m. for activities to include: sports, arts and crafts, games and more. Group Use: The following groups used the swimming pool during Open Swim: ❖ Family YMCA of the Desert ❖ CVRPD Summer Day Camp ❖ Boys and Girls Club of Coachella Valley Pool Rentals: The pool was available to individuals and the community for private rentals. 10 Attendance: Number of participants who used the pool for adult lap swim or open swim. MONTH PARTICIPANTS April 11750 May 2,000 June 2,843 July 4,440 August 31512 September 625 Total: 14,545 SWIM LESSONS: 392 participants for the summer Session I: 91 participants Session II: 65 participants Session III: 84 participants Session IV: 88 participants Session V: 64 participants Hooked On Swimming (Pre -competitive Team): 35 participants Aquamotion (water exercise class): Approximately 5-8 students per class or 240 visits for 4 months of class twice per week. Mpenses: The total cost to run the pool for the Coachella Valley Recreation and Park District was approximately $75,525. The costs include: salaries, maintenance, repairs, pool safety equipment, chemicals, uniforms, janitorial supplies, electricity and water. Revenue: The revenue generated from swim lessons, concessions and admittance fees was $29,962. Attendance at the Fritz Burns Pool was the second highest attendance of the six community pools operated by the Coachella Valley Recreation and Park District. The pool is very popular and enjoyed by a variety of age groups and members of the community. • i H11111 $33 1 "m son mmm MEM I Tal 1 71 Q: rr 0 • Qe� 4.1 • 0 Yearly Comparison by Monthly Attendance 5000 4500 4000 3500 3000 A � 2500 m Q 2000 1500 1000 500 0 0 aL (D c � 1��7 �'4 iY +Ml� C♦!y� v ..titl<i!.ta a tsr✓`9�i r � • 1 • 1 Month • 15000 Yearly Attendance Comparison by Year 14500 14000 13500 as = 13000 12500 Q 12000 11500 11000 10500 0 1998 1999 2000 2001 Year • 28% • 24% 4% 2% 19% April 2, 2002 COUNCIL/RDA MEETING DATE: ITEM TITLE: Public Hearing to Consider a Request by an Applicant to Modify Condition No. 65 of Specific Plan 2001-053 and Condition No. 67 of Tract Map 30096 Applicant: Puerta Azul Partners L.L.C. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving modification of Condition No. 65 for Specific Plan 2001-053 and modification of Condition No. 67 for Tentative Tract 30096. FISCAL IMPLICATIONS: Establishment of a one time per unit Mitigation Fee, an Annual per unit Mitigation Fee, and a Public Facilities Fee on rentals extended over 30 days (with Transient Occupancy Tax under 30 days) for 127 detached resort villa units within the "Puerta Azul" project. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Location/Project Description: The City Council approved the Puerta Azul Specific Plan (SP 2001-053) on May 15, 2001 for an enclave of 127 detached resort villas with centrally located common amenity areas; pools and spas; and a recreation and vacation leasing facility identified as the "Great House." The site is a relatively flat 19.64 acre site, located on Madison Street, north of Avenue 58 (Attachment 1). The site is designated Medium Density Residential in the General Plan and Zoning Code. Community Development Director Action: The Community Development Director reviewed the applicant's request and determined that the plan modification may result in a significant change in the project and referred the proposed change to the Conditions of Approval to the City Council per Zoning Code Section 9.200.090. Plan Modification Request by Applicant: The applicant , Puerta Azul L.L.C. , is requesting to modify Condition of Approval No. 67 for Specific Plan 2001-053, and Condition of Approval No. 65 for Tentative Tract 30096. The design of the project was completed with the objective that it would be a community of vacation homeowners, highlighting the rental income to possible purchasers. The design of each unit in the project, including the size, limited storage space, and single car garages reinforces the resort character. In addition, the Home- owners' Association services and fees are commensurate with resort amenities and resort lifestyles. In order to ensure the project retain the resort villa approach desired, the City Council approved the following Condition of Approval to both the Specific Plan and Tentative Tract: "The Conditions, Covenants and Restrictions (CC&R's) for the project shall include a provision which states that the project is one intended for vacation use and that any users or occupants of the unit, including owners, shall not remain in the unit for a period that exceeds six months of any calendar year. The CC&R's shall further provide, that when any owner is not in residency at his unit, said owner may rent his unit, provided, however, that said owner shall be required to collect and pay to the City Transient Occupancy Tax on all transient rentals in accordance with the City's then existing Ordinances. The CC&R's shall also include a provision that allows the City to enforce the provision of the CC&R's (concurrently with the Homeowners' Association) that contain the above conditions. Further, the CC&R's also contain a provision that precludes the CC&R's from being changed by any party without the prior approval of the City. Prior to issuance of the first building permit, applicant shall submit a copy of the final CC&R's to the City for compliance review of this Condition." As a result of the Condition, the applicant could not complete financing for the project, with several lenders disapproving the project solely because of the Condition. The lenders state that the Condition does not meet the Federal National Mortgage Association (FNMA) guidelines for loans, and as a result consumers would not be able to finance the purchase of the units. The applicant states if units cannot be financed, units cannot be effectively sold, thus construction financing is not possible. In an effort to resolve the financing issues and retain the desired objectives of the Specific Plan, the applicant is proposing the following modification to the Condition for both the Specific Plan and the Tentative Tract: 092 "Puerta Azul has been designed to be a subdivision of second homes to be used for weekends, vacations and extended stays. Because a hotel project, consistent with the property's prior zoning, would likely have generated a greater amount of Transient Occupancy Tax than will Puerta Azul, the developer shall pay a one time mitigation fee in the amount of $2,500 per unit for each of the 127 units to be built in Puerta Azul (One Time Mitigation Fee). The One Time Mitigation Fee shall be paid for each unit at the time of the initial sale and closing for the sale of said unit to a consumer for individual ownership. The One Time Mitigation Fee will be paid by the seller thereof out of escrow for the initial sale of each unit. The project CC&R's shall further require that the Homeowners' Association shall collect and forward to the City the sum of $150 per unit per year (Annual Mitigation Fee). The Annual Mitigation Fee shall be paid in arrears in January of each year for the previous calender year. The Annual Mitigation Fee shall first become due for any particular unit for the year in which that unit is first sold to a consumer for individual ownership. The Annual Mitigation Fee for each unit shall be prorated for the first year and charged only for that portion of the first year after which the unit was first sold to a consumer for individual ownership. Thereafter, the Annual Mitigation Fee shall be due in full for said unit as provided herein. The Homeowners' Association shall be responsible for collecting the Annual Mitigation Fee from each unit owner and for forwarding said fees, along with a report as to the units for which payment is being made, to the City. The Annual Mitigation Fee shall be included in the CC&R's as part of the regular assessments charged owners at the project, shall be enforceable in the same manner as the regular assessments, and shall be adjusted annually by the Consumer Price Index (C.P.I.). The CC&R's shall further provide that when an owner is not in residence at his unit, any rental of his unit shall be subject to the collection and payment of Transient Occupancy Tax to the City of La Quinta in accordance with its then applicable ordinance imposing said tax. The CC&R's shall require that unit rentals be handled by a properly licensed professional rental agent and registered "operator" under the City's TOT Ordinance. The CC&R's shall further provide that any rental which exceeds a duration of thirty (30) consecutive days (Extended Rental) shall be subject to a Public Facilities Fee in lieu of TOT, which Public Facilities Fee shall be in an amount equal to 5% of the total rent paid for said Extended Rental. The rental agent responsible for each rental shall be required to collect the applicable Transient Occupancy Tax or Public Facilities Fee as described above, on all rentals and forward same to the City in the manner set forth in the City's then applicable TOT Ordinance. To monitor such collections, all rentals must be reported to the Homeowners' Association no later than the date of arrival of the applicable renter. Information required shall include, at a minimum, the name of the renter, the unit rented, the dates of the rental and the name of the applicable rental agent. Said information shall be reported to the City by the Homeowners' Association on a monthly basis to aid the City in assuring the proper collection of applicable Transient Occupancy 2 Tax. t4 ,.� The Homeowners' Association shall adopt appropriate rules and regulations in order to effectively implement the requirements of this Condition. The CC&R's shall provide that the provisions intended to address this Condition No. 65 and No. 67 may not be modified without the prior written consent of the City, and shall further provide that the City shall be entitled to enforce said provisions to the same extent that said provisions are enforceable by the Homeowners' Association. Prior to the issuance of the first building permit, applicant shall submit a copy of the final CC&R's to the City for approval for the purpose of assuring compliance with this Condition. Environmental Assessment: A Mitigated Negative Declaration of Environmental Impact (Environmental Assessment 2001-414) was certified by the City Council for Specific Plan 2001-053 and Tentative Tract 30096 under Resolution 2001-052. There are no changed circumstances, conditions, or new information which would require the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21166. Public Notice: This case was advertised in the Desert Sun newspaper on March 23, 2002. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required by the Zoning Code. FINDINGS AND ALTERNATIVES: The proposed Modification of Conditions complies with the existing provisions of the General Plan and Zoning Code. Findings for approval can be made and are included in the attached Resolution. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving modification of Condition No. 65 for Specific Plan 2001-053 and modification of Condition No. 67 for Tentative Tract 30096; or, 2. Do not adopt a Resolution of the City Council approving modification of Condition No. 65 for Specific Plan 2001-053 and modification of Condition No. 67 for Tentative Tract 30096; or, 3. Continue the Public Hearing to a future date; or 4. Provide staff with alternative direction. 2 C Respectfully submitted, J rry Heyman ommunity Development Director Approved for submission by: Thomas P. Genovese, City Manager J�J RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A MODIFICATION TO SPECIFIC PLAN 2001-053, AND TENTATIVE TRACT MAP 30096 CASE NO.: MODIFICATION TO SPECIFIC PLAN 2001-053 AND TENTATIVE TRACT MAP 30096 APPLICANT: PUERTA AZUL L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 2nd day of April , 2002 hold a duly -noticed Public Hearing to consider a request to modify Condition No. 65 of Specific Plan 2001-053 and Condition No. 67 for Tentative Tract 30096 herein referred to as the "Project" for Puerta Azul Partners L.L.C. ; and, WHEREAS, the City Council of the City of La Quinta, California, did, on the 151" day of May, 2001 hold a duly -noticed Public Hearing to consider and approved a recommendation from the Planning Commission on Environmental Assessment 2001-414 for General Plan Amendment 2001-076, Zone Change 2001- 099, Specific Plan 2001-053 and Tentative Tract 30096 for Puerta Azul Partners L.L.C.; and, WHEREAS, said Project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970"(as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the City Council certified a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2001-414 under Resolution 2001-052. There are no changed circumstances, condition, or new information which would require the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21 166; and, WHEREAS, the Community Development Director has determined that said Project may result in a significant change in the project and referred the proposed modification to the Conditions of Approval to the City Council per Zoning Code Section 9.200.090; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify approval of the proposed modifications to the Project: tz (10 _006 A:\CC RESO COA 67 and 65 modifications.wpd Resolution 2002- Modification by Applicant of Conditions of Approval Adopted April 2, 2002 Page 2 1 . The proposed modifications are consistent with the City's General Plan, Zoning Code in that the Project is a Specific Plan allowing a resort villa use. The use is consistent with the goals and policies and intent of the General Plan Land Use Element (Chapter 2) provided that the conditions are met. 2. The proposed modification is consistent with the land use designation in that the modification is suitable and appropriate for the property involved because it is a residential design, scale, and density that will accommodate a residential transient user and is a continuation of the adjacent residential development. 3. The proposed modification to the Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly or directly, in that appropriate mitigation measures have been imposed which will minimize project impacts. 4. The proposed modification to Condition No. 65 of Specific Plan 2001-053 and Condition No. 67 for Tentative Tract 30096 is in compliance with CEQA. NOW THEREFORE, BE IT RESOLVED by the City Council the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitutes the findings of the City Council for this Project. 2. That it does hereby approve modification of Condition No. 65 of Specific Plan 2001-053 and Condition No. 67 for Tentative Tract 30096 for the reasons set forth in this Resolution, on file in the Community Development Department and attached hereto. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of April, 2002, by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: AACC RESO COA 67 and 65 modifications.wpd 0 1J 7 Resolution 2002- Modification by Applicant of Conditions of Approval Adopted April 2, 2002 Page 3 JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC/AAE City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\CC RESO COA 67 and 65 modifications.wpd 0 RESOLUTION 2002- MODIFICATION OF CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2001-053, CONDITION NO. 65 AND TENTATIVE TRACT 30096, CONDITION NO. 67 ADOPTED APRIL 21 2002 MISCELLANEOUS 1 . Puerta Azul has been designed to be a subdivision of second homes to be used for weekends, vacations and extended stays. Because a hotel project, consistent with the property's prior zoning, would likely have generated a greater amount of Transient Occupancy Tax than will Puerta Azul, the developer shall pay a one time mitigation fee in the amount of $2,500 per unit for each of the 127 units to be built in Puerta Azul ("One Time Mitigation Fee"). The One Time Mitigation Fee shall be paid for each unit at the time of the initial sale and closing for the sale of said unit to a consumer for individual ownership. The One Time Mitigation Fee will be paid by the seller thereof out of escrow for the initial sale of each unit. The project CC&R's shall further require that the Homeowners' Association shall collect and forward to the City the sum of $150 per unit per year ("Annual Mitigation Fee"). The Annual Mitigation Fee shall be paid in arrears in January of each year for the previous calender year. The Annual Mitigation Fee shall first become due for any particular unit for the year in which that unit is first sold to a consumer for individual ownership. The Annual Mitigation Fee for each unit shall be prorated for the first year and charged only for that portion of the first year after which the unit was first sold to a consumer for individual ownership. Thereafter, the Annual Mitigation Fee shall be due in full for said unit as provided herein. The Homeowners' Association shall be responsible for collecting the Annual Mitigation Fee from each unit owner and for forwarding said fees, along with a report as to the units for which payment is being made, to the City. The Annual Mitigation Fee shall be included in the CC&R's as part of the regular assessments charged owners at the project, shall be enforceable in the same manner as the regular assessments, and shall be adjusted annually by the Consumer Price Index (C.P.I.). The CC&R's shall further provide that when an owner is not in residence at his unit, any rental of his unit shall be subject to the collection and payment of Transient Occupancy Tax to the City of La Quinta in accordance with its then applicable ordinance imposing said tax. The CC&R's shall require that unit rentals be handled by a properly licensed professional rental agent and registered "operator" under the City's TOT Ordinance. The CC&R's shall further provide that any rental which exceeds a duration of thirty (30) consecutive days ("Extended Rental") shall be subject to a Public Facilities Fee in lieu of TOT, which Public Facilities Fee shall be in an amount equal to 5% of the total rent 3j 009 A:\CC COA MODIFY 65 AND 67.wpd RESOLUTION 2002- MODIFICATION OF CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2001-053, CONDITION NO. 65 AND TENTATIVE TRACT 30096, CONDITION NO. 67 ADOPTED APRIL 2, 2002 paid for said Extended Rental. The rental agent responsible for each rental shall be required to collect the applicable Transient Occupancy Tax or Public Facilities Fee as described above, on all rentals and forward same to the City in the manner set forth in the City's then applicable TOT Ordinance. To monitor such collections, all rentals must be reported to the Homeowners' Association no later than the date of arrival of the applicable renter. Information required shall include, at a minimum, the name of the renter, the unit rented, the dates of the rental and the name of the applicable rental agent. Said information shall be reported to the City by the Homeowners Association on a monthly basis to aid the City in assuring the proper collection of applicable Transient Occupancy Tax. The Homeowners' Association shall adopt appropriate rules and regulations in order to effectively implement the requirements of this Condition. The CC&R's shall provide that the provisions intended to address this Condition 65 and Condition 67 may not be modified without the prior written consent of the City, and shall further provide that the City shall be entitled to enforce said provisions to the same extent that said provisions are enforceable by the Homeowners' Association. Prior to the issuance of the first building permit, applicant shall submit a copy of the final CC&R's to the City for approval for the purpose of assuring compliance with this Condition. A:\CC COA MODIFY 65 AND 67.wpd ATTACHMENT NI r" rn y O Z y 52nd JAVENUE 53rd AVENUE y 54th AVENUE Ic ` o z z AIRPORT BLVD. PROJECT LOCATION 58th AVENUE CASE MAP CASE No. SPECIFIC PLAN 2001*-053 PUERTA AZUL M NORTH SCALE: 0 1 �' �: