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2002 05 07 CC10000 U _ 4 v��w4 City Council Agendas are 5 G� OF9� available on the City's web page @www.la-quinta.org org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, May 7, 2002 - 2 p.m. CALL TO ORDER Beginning Res. No. 2002-60 Ord. No. 371 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION, SOUTH OF AIRPORT NEIGHBORHOOD ASSOCIATION V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 028505, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a). 2. CONFERENCE WITH LEGAL COUNSEL REGARDING INITIATION OF LITIGATION (ONE MATTER) - GOVERNMENT CODE SECTION 54956.9(c). NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, persons identified as negotiating parties, do not attend the closed session when the City is considering acquisition of real property,. RECONVENE AT 3:00 P.M. A Al City Council Agenda Page 1 May 7, 2002 IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS - None Vill. WRITTEN CORRESPONDENCE IX. APPROVAL OF MINUTES 1. MINUTES OF THE SPECIAL MEETING OF APRIL 9, 2002 2. MINUTES OF THE MEETING OF APRIL 16, 2002 X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED MAY 7, 2002. 2. ADOPTION OF THE CITY'S 2002-2003 ECONOMIC DEVELOPMENT PLAN. 3. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR PARCEL MAP 30147, ONE ELEVEN LA QUINTA CENTER. 4. ADOPTION OF A RESOLUTION TO REAFFIRM THE CITY'S ADOPTION OF ANNUAL ASSESSMENT FOR COMMUNITY SERVICE AREA (CSA) 152; AUTHORIZE THE COUNTY OF RIVERSIDE TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS UNDER CSA 152. 5. APPROVAL OF CONTRACT CHANGE ORDER NO. 75 TO GRANITE CONSTRUCTION COMPANY TO COMPLETE OUTSTANDING SCOPE OF WORK FOR JEFFERSON STREET IMPROVEMENTS, PHASE I (AVENUE 54 TO HIGHWAY 1 1 1), PROJECT NO. 99-05. 6. ADOPTION OF A RESOLUTION DIRECTING THE CITY ENGINEER TO PREPARE THE PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 FOR FISCAL YEAR 2002/2003. City Council Agenda Page 2 May 7, 200P 7. APPROVAL OF AWARD OF CONTRACT TO CONSTRUCT THE FRITZ BURNS PARK COURT LIGHTING IMPROVEMENTS, PROJECT NO. 2000-15. 8. APPROVAL OF CITY COUNCIL GOALS. 9. APPROVAL OF A FINAL MAP FOR PARCEL MAP 28617, GREEN PROPERTY, SOUTH OF THE QUARRY. 10. APPROVAL OF COMPENSATION FOR ADDITIONAL SERVICES IN CONJUNCTION WITH A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH WLC ARCHITECTS, FOR DESIGN OF THE THIRD FIRE STATION, PROJECT NO. 2001-14. 11. ADOPTION OF A RESOLUTION ASSIGNING RETAIL VALUE OF CERTAIN CITY ECONOMIC DEVELOPMENT ITEMS. 12. APPROVAL OF THE HISTORIC PRESERVATION COMMISSION'S 2001 ANNUAL CULTURAL RESOURCES REPORT FOR THE CERTIFIED LOCAL GOVERNMENT PROGRAM. 13. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF IMPROVEMENTS FOR A PERIOD OF ONE YEAR FOR TRACT 29894-1, COUNTRY CLUB OF THE DESERT. 14. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF IMPROVEMENTS FOR A PERIOD OF ONE YEAR FOR TRACT 29894-2, COUNTRY CLUB OF THE DESERT XI BUSINESS SESSION 1. CONSIDERATION OF 1) AUTHORIZATION TO PROCEED WITH THE ISSUANCE OF LA QUINTA REDEVELOPMENT AGENCY 2002 PROJECT AREA NO. 1 TAX ALLOCATION BONDS; 2) APPROVAL OF BOARD DISCLOSURE COUNSEL CONTRACT AND 3) APPROVAL OF BOND UNDERWRITER CONTRACT. A. MINUTE ORDER ACTION 2. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL APPROVING THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1, TAX ALLOCATION BONDS, SERIES 2002 AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. A. RESOLUTION ACTION 3. CONSIDERATION OF AN AWARD OF CONTRACT TO CONSTRUCT IMPROVEMENTS WITHIN PROJECT NO. 99-05B, JEFFERSON STREET MEDIAN ISLAND LANDSCAPE PROJECT AND AUTHORIZATION TO EXECUTE A MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF LA QUINTA AND THE CITY OF INDIO. A. MINUTE ORDER ACTION 4. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUESTS A. MINUTE ORDER ACTION City Council Agenda Page 3 May 7, 2002 XII. am XIV. 5. CONSIDERATION OF CITY MARKETING PLAN FOR FISCAL YEAR 2002/2003. A. MINUTE ORDER ACTION 6. SECOND READING OF ORDINANCE NO. 370, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF LA QUINTA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS). A. ADOPT ORDINANCE NO. 370 ON SECOND READING. STUDY SESSION 1. DISCUSSION OF FIRE SERVICE ALTERNATIVES. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (SNIFF) 3. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. DESERT SANDS UNIFIED SCHOOL DISTRICT AD HOC COMMITTEE (HENDERSON/ADOLPH) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 11. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. COMMUNITY SERVICES COMMISSION MINUTES OF MARCH 11, 2002. 16. CULTURA�ARTS COMMISSION MINUTES OF MARCH 14, 2002. 17. INVESTMENT ADVISORY BOARD MINUTES OF MARCH 13, 2002. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. REPORT ON THE INFORMATIONAL MEETING REGARDING A PROPOSED PROPERTY -BASED BUSINESS IMPROVEMENT DISTRICT. 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR A. REPORT ON THEATER BUILDING OPTIONS 5. COMMUNITY DEVELOPMENT DIRECTOR A. REPORT ON REQUESTED JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION 6. COMMUNITY SERVICES DIRECTOR A. REPORT ON DATE FOR THE VOLUNTEER RECOGNITION AWARDS FOR THE 20T" ANNIVERSARY CELEBRATION. City Council Agenda Page 4 May 7, 2002 XIV. DEPARTMENT REPORTS jContinued) 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. REPORT ON STATUS OF TRACT 30125-2 GRADING, EISENHOWER DRIVE AT AVENUE 50. 9. POLICE CHIEF 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF RECENT LA QUINTA COVE ASSOCIATION MEETING (COUNCIL MEMBER ADOLPH) 2. DISCUSSION REGARDING CONDITIONS AT THE COVE OASIS PARK (MAYOR PRO TEM SNIFF) RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form" and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS 1. PRESENTATION OF A PROCLAMATION TO THE RIVERSIDE COUNTY DEPARTMENT OF MENTAL HEALTH. XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council/ Redevelopment Agency before a public hearing or may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any of the projects(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING ON THE FISCAL YEAR 2002-2003 THROUGH 2O06-2007 CAPITAL IMPROVEMENT PROGRAM. � A. RESOLUTION ACTION City Council Agenda Page 5 May 7, 2002 2. PUBLIC HEARING ON AN APPEAL OF CONDITIONS AND/OR FINDINGS REGARDING VILLAGE USE PERMIT 2000-004, AMENDMENT NO. 1, LIGHTING PLANS. A. RESOLUTION ACTION XIX. ADJOURNMENT Adjourn to a Special meeting to be held on May 15, 2002 and to the regularly scheduled City Council Meeting, commencing with closed session at 2:00 p.m. and open session at 3:00 p.m., Tuesday, May 21, 2002, in the City Council Chambers, 78- 495 Calle Tampico, La Quinta, CA 92253. City Council Agenda Page 6 May 7, 2002 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, May 7, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, May 3, 2002. DATED: May 3, 2002 JUNE . GREEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24- hours in advance of the meeting and accommodations will be made If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council, during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session for distribution. City Council Agenda Page 7 May 7, 2002 COUNCIL/RDA MEETING DATE: MAY 7, 2002 ITEM TITLE: Demand Register Dated May 7, 2002 RECOMMENDATION: Approve Demand Register Dated May 7, 2002 BACKGROUND: Prepaid Warrants: 49137 - 491581 7003.85 491591 21,881.25 49160 - 491701 45,067.01 49171 - 492031 1701.33 Wire Transfers} 2725268.14 P/R 8612 - 87631 2105269.23 P/R Tax Transfers) 58,251.38 Payable Warrants: 49204 - 49377) 934,932.52 $1,630,964.71 FISCAL IMPLICATIONS: Demand of Cash - City $11456,301.62 Demand of Cash -RDA $49,146.51 Jo alconer, Finance Directo AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 4/10/02 - 4/30/02 4/12/02 WIRE TRANSFER - DEFERRED COMP $5,283.02 4/12/02 WIRE TRANSFER -PERS $9,557.42 4/12/02 WIRE TRANSFER - CREDIT UNION $5,371.70 4/22/02 WIRE TRANSFER - RDA ESCROW $65,000.00 4/22/02 WIRE TRANSFER - RDA ESCROW $65,000.00 4/22/02 WIRE TRANSFER - FIRE STATION ESCROW $101,700.00 4/26/02 WIRE TRANSFER - DEFERRED COMP $5,437.13 4/26/02 WIRE TRANSFER - PERS $9,646.87 4/26/02 WIRE TRANSFER - CREDIT UNION $5,272.00 TOTAL WIRE TRANSFERS OUT $272,268.14 Ci;I 002 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:40AM 04/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 49204 04/30/02 &01639 GAYLE PEACOR 300.00 49205 04/30/02 &01706 CRUZ ASSOCIATES 15.00 49206 04/30/02 &01707 DELGADO'S JANITORIAL 3.00 49207 04/30/02 &01708 CARRI DE VOE 50.00 49208 04/30/02 &01709 HCI INC 110.00 49209 04/30/02 &01710 IG LANDSCAPE MAINT 3.00 49210 04/30/02 &01711 JENNIFER WOO 50.00 49211 04/30/02 &01712 PATTI'S WAGON TOO 3.50 49212 04/30/02 &01713 JAMES BOOTH 60.00 49213 04/30/02 &01714 CAROL HAM 60.00 49214 04/30/02 &01715 TOM LIGMAN 4.00 49215 04/30/02 &01716 M & M SWEEPING INC 87.50 49216 04/30/02 &01717 RUTH RUIZ 65.00 49217 04/30/02 &01720 SHANNAN CONLEY 10.00 49218 04/30/02 &01721 STEVE JOSENHANS PLUMBING 25.00 49219 04/30/02 &01722 VALLEY POWER WASH 3.00 49220 04/30/02 ACE010 ACE HARDWARE 742.55 49221 04/30/02 ACT100 ACT GIS INC 2210.00 49222 04/30/02 ADA101 ADAM'S MARK HOTEL 189.46 49223 04/30/02 ADT100. ADT SECURITY SVC INC 173.00 49224 04/30/02 AGT100 AGTEK CONSTRUCTION 182.00 49225 04/30/02 AME004 AMERICAN PLANNING ASSOC 214.00 49226 04/30/02 AME175 AMERICAN FORENSIC NURSES 41.00 49227 04/30/02 AME200 AMERIPRIDE UNIFORM SVCS 54.97 49228 04/30/02 ARC100 ARCH 237.84 49229 04/30/02 ASB100 A & S BMW MOTORCYCLES 20346.57 49230 04/30/02 AUT030 AUTOMATED TELECOM 522.24 49231 04/30/02 AVA100 AVAYA INC 1239.80 49232 04/30/02 BES100 BEST BUY CO INC 91.57 49233 04/30/02 BI0100 BIO TOX 33.40 49234 04/30/02 BOY075 BOYS & GIRLS CLUB OF 30000.00 49235 04/30/02 BRD100 B R DETAIL 39.00 49236 04/30/02 BRI100 BRINKS INC 300.00 49237 04/30/02 BUT010 RICHARD BUTLER 165.05 49238 04/30/02 CAD010 CADET UNIFORM SUPPLY 306.01 49239 04/30/02 CAL035 CAL PRESERVATION FOUNDATN 92.00 49240 04/30/02 CAL060 CALIF STREET MAINTENANCE 4560.00 49241 04/30/02 CAL170 CALIFORNIA PLAYCOURTS/ 360.00 49242 04/30/02 CAL240 CALIFORNIA POOLS & SPAS 200.00 49243 04/30/02 CAR100 CARDINAL PROMOTIONS 85.12 49244 04/30/02 CAR300 CARQUEST 51.68 49245 04/30/02 CDW050 CDW GOVERNMENT INC 2746.20 49246 04/30/02 CEN010 CENTURY FORMS INC 66.19 49247 04/30/02 CIT030 CITIZENS FOR MEASURE "B" 200.00 49248 04/30/02 COA030 COACHELLA VALLEY INSURANC 94.00 49249 04/30/02 COA067 COACHELLA VLLY PONTIAC 68.00 49250 04/30/02 COA071 COACHELLA VALLEY PRINTING 643.65 M K, ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:40AM 04/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 49251 04/30/02 COM030 COMSERCO 303.86 49252 04/30/02 CON115 CONTRERAS CONST 56284.64 49253 04/30/02 COR010 CORONA CLAY COMPANY 2262.75 49254 04/30/02 COR150 CORPORATE EXPRESS 524.65 49255 04/30/02 COS050 COSTCO BUSINESS DELIVERY 2018.67 49256 04/30/02 CRA200 ROBERT CRAVEN 66.96 49257 04/30/02 CR0005 CROSSROADS SOFTWARE 7257.97 49258 04/30/02 DAN200 DANONE WATERS OF NORTH 355.17 49259 04/30/02 DEP102 DEPARTMENT OF GENERAL SVC 52.61 49260 04/30/02 DES018 DESERT ELECTRIC SUPPLY 3088.65 49261 04/30/02 DESO40 DESERT JANITOR SERVICE 4628.50 49262 04/30/02 DES060 DESERT SUN PUBLISHING CO 3603.20 49263 04/30/02 DES061 DESERT COMMUNITY NEWS- 249.61 49264 04/30/02 DES065 DESERT TEMPS INC 4038.07 49265 04/30/02 DES400 DESIGN AND CONSTRUCTION 58.98 49266 04/30/02 DOU010 DOUBLE PRINTS 1 HR PHOTO 11.36 49267 04/30/02 DRE100 DRESCO REPRODUCTION INC 234.03 49268 04/30/02 DUN005 DUNA LA QUINTA HOMEOWNERS 300.00 49269 04/30/02 ECK100 HARRIET ECKSTEIN 84.00 49270 04/30/02 EC0300 ECONOMY HANDICRAFTS 66.06 49271 04/30/02 END051 ENDICOTT ENTERPRISES 180.71 49272 04/30/02 ENT050 ENTERPRISE RENT -A -CAR 798.67 49273 04/30/02 EQUO10 DALE EQUITZ 120.00 49274 04/30/02 EXP200 EXPRESS DETAIL 1340.00 49275 04/30/02 FIR017 FIRST CHOICE SERVICES 278.52 49276 04/30/02 FOU100 FOUNDATION FOR RETARDED 479.60 49277 04/30/02 FRA030 FRANKLIN COVEY 29.77 49278 04/30/02 GAR040 GARZA TURF & POWER EQUIP 51.29 49279 04/30/02 GAT015 GATEWAY BUSINESS 1821.07 49280 04/30/02 GCS010 GCS WESTERN POWER & EQUIP 415.40 49281 04/30/02 GE0010 GEORGE'S GOODYEAR 294.31 49282 04/30/02 GOV101 GOVERNMENT FINANCE 350.00 49283 04/30/02 GOV175 GOVERNMENT SOFTWARE SYS 6500.00 49284 04/30/02 GRA010 GRANITE CONSTRUCTION CO 227713.82 49285 04/30/02 GRA075 GRAPHIC RESOURCES 1895.80 49286 04/30/02 GRE045 MARK GREENWOOD P E 2000.00 49287 04/30/02 GUM050 BRAD GUMMER 546.00 49288 04/30/02 HAR012 CHRISTINE HARRIS 750.00 49289 04/30/02 HAR100 JOHN HARDCASTLE 10.24 49290 04/30/02 HEG050 HEGGE ELECTRICAL 130.00 49291 04/30/02 HER010 JERRY HERMAN 363.57 49292 04/30/02 HIC200 RENE' HICKEY 280.00 49293 04/30/02 HIN010 HINDERLITER, DE LLAMAS 1218.01 49294 04/30/02 HOM030 HOME DEPOT 483.79 49295 04/30/02 IMA100 IMAGE SOURCE 136.77 49296 04/30/02 IMP100 IMPACT SCIENCES INC 5923.49 49297 04/30/02 IND030 INDIO SHOE STORE INC 146.34 49298 04/30/02 IND075 INDIO CHAMBER OF COMMERCE 150.00 49299 04/30/02 INF002 INFOCUS CORPORATION 432.08 004 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:40AM 04/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER 49300 49301 49302 49303 49304 49305 49306 49307 49308 49309 49310 49311 49312 49313 49314 49315 49316 49317 49318 49319 49320 49321 49322 49323 49324 49325 49326 49327 49328 49329 49330 49331 49332 49333 49334 49335 49336 49337 49338 49339 49340 49341 49342 49343 49344 49345 49346 49347 49348 CHECK DATE 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/3,0/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 04/30/02 NO. INS150 JAC150 JAS100 JIF100 JPS100 JUDO10 KIN100 KRI100 KUS100 L00010 LOS050 LOW100 LOW101 LUM100 MCDO10 M00085 MUNO10 MUN100 NAN100 NAWO10 NEXO10 NIC101 OFF005 OFF007 OWE020 PAC010 PAR003 PEL100 PET100 POW100 PRE015 PRI020 PUR100 RAL050 RAS020 RIV020 RIV080 RIV101 RIV325 ROS010 RUT050 SEC030 SKY200 SMAO10 S00010 SOU004 SOU007 SOU100 VENDOR NAME INSTITUTE FOR LOCAL SELF- STEVEN JACOBS JAS PACIFIC JIFFY LUBE/AFMS JP STRIPING JUDICIAL DATA SYSTEMS COR KINER/GOODSELL ADVERTISNG BRUCE KRIBBS CONSTRUCTION KUSTOM IMPRINTS LOCK SHOP INC LOS ANGELES TIMES LOWE'S COMPANIES INC LOWE'S HOME IMPROVEMENT LUMPY'S DISCOUNT GOLF MC DOWELL AWARDS MOORE ELECTRICAL CONT INC MUNI FINANCIAL SERV INC MUNICIPAL MANAGEMENT ANAHEIM SPORTS INC. RON NAWROCKI NEXTEL COMMUNICATIONS NICKERSON & ASSOC INC OFFICE DEPOT INC OFFICE DEPOT CREDIT PLAN OWEN & BRADLEY PACIFIC BRAKE & ALIGNMENT PARAGON SIGNS PELCO SECURITY DESIGN SVC PET PICKUPS POWERS AWARDS THE PRESS -ENTERPRISE CO THE PRINTING PLACE PURKISS ROSE-RSI RALPHS GROCERY CO RASA - ERIC NELSON RIV CNTY AUDITOR-CONTROLR RIVERSIDE COUNTY HEALTH RIV COUNTY SHERIFF/INDIO RIVERSIDE RUBBER STAMP ROSENOW SPEVACEK GROUP ** AP CHECK RUN VOID ** RUTAN & TUCKER SECO/SDC LLC SKYTEL SMART & FINAL THE SOCO GROUP INC SOUTH COAST AIR QUALITY SOUTHWEST NETWORKS, INC SOUTHLAND GEOTECHNICL INC PAYMENT AMOUNT 20.00 346.00 11790.88 125.94 550.00 129.98 10983.94 5052.00 1335.07 100.47 48.00 97.77 465.98 200.00 901.33 1000.00 12635.50 50.00 694.00 1000.00 2072.27 9751.00 1089.08 172.40 234.50 159.90 113.14 1564.53 527.89 12.78 438.00 543.07 14411.40 326.57 785.00 327.00 930.00 5931.65 27.60 30203.98 108409.03 3600.00 16.23 49.44 41.02 37.50 6938.75 609.00 005 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:40AM 04/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 49349 04/30/02 SPE010 STEVE SPEER 27.84 49350 04/30/02 STA020 STANDARD REGISTER 488.99 49351 04/30/02 STA050 STAPLES 298.36 49352 04/30/02 STA065 STATE HUMANE ASSN 117.50 49353 04/30/02 STE003 M W STEELE GROUP INC 1724.00 49354 04/30/02 STE075 STEWART & STEVENSON 8886.00 49355 04/30/02 SUN075 SUNLINE TRANSIT AGENCY 378.00 49356 04/30/02 SUN080 SUNLINE SERVICES GROUP 140.16 49357 04/30/02 TER010 TERRA -CAL CONST INC 212887.40 49358 04/30/02 TER100 TERRA NOVA PLANNING & 23778.76 49359 04/30/02 TKDO10 T.K.D. ASSOCIATES INC 689.19 49360 04/30/02 TOL200 TOLL BROTHERS INC 71.60 49361 04/30/02 TRIO10 TRI LAKE CONSULTANTS INC 19500.00 49362 04/3Q/02 TRI100 TRI STATE LAND SURVEYORS 1400.00 49363 04/30/02 TRU010 TRULY NOLEN INC 162.00 49364 04/30/02 TYL050 ROBERT T TYLER 88.46 49365 04/30/02 USH100 USHERWOOD & ASSOC OF CAL 18.36 49366 04/30/02 VAL020 VALLEY PLUMBING 267.33 49367 04/30/02 VAN020 DENNIS VAN BUSKIRK 21.00 49368 04/30/02 VAN075 VANDORPE CHOU ASSOC INC 1537.50 49369 04/30/02 VID050 VIDEO DEPOT 11.94 49370 04/30/02 WAL010 WAL MART COMMUNITY 106.06 49371 04/30/02 WEB200 WEB TRACKING SERVICES 60.00 49372 04/30/02 WES100 WEST END UNIFORMS 484.88 49373 04/30/02 WHO100 WHOLESALE CONNECTION 707.92 49374 04/30/02 WLC100 WLC ARCHITECTS INC 9750.00 49375 04/30/02 WOR100 WORLDCOM 1405.00 49376 04/30/02 XER010 XEROX CORPORATION 3786.39 49377 04/30/02 YOU100 YOUNG ENGINEERING SERVICE 1855.00 CHECK TOTAL 934,932.52 M: z .-i H N M c' N l0 m ri N M v' N O E-4 Z N O O M \ rl c x U O W E 0 N r-I 4 1-4 r1 rl r1 -1 1-4 r-1 '-4 -4 CD < W -r v v c C C c v C c Vr am E4 E-4 E-4 E-+ N O O O O O O o O O O O O Ey O O O O O O O Ln O O O LO O Z E-4 w Z o o M o M o o r x D 0 r+ Ln ri Ln t0 �0 co >+ O M .--4 a a� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Un o 0 0 o a Ln a ri A o o o r4 o o W c a 0 W r+ W LO E-H r-I W LO %D E W a M > > a x r-1 > a > E-+ O O f:4 a+ O < FC O U E4 E4 a C4 H H W Z H W E+ W H z a a a w a a z > a U) E w O En ai H a U) a cn a H a cx� a a F a >-4 a a a U a U) H < W 9c W < H < Q < W < " < < < < Q H W z O cn O E-4 O Z H E-4 O z E-+ O 9 H E-4 O O a E-4 0 z H Ey O 1 Ey O a a E-+ 0 cn ca E•+ O cn to E-1 O 9 Ei z O H W H a E-I cn E-+ U) E- U E+ U E-1 U) E-4 U H (9 E-4 v) U E4 W D A z A 4 > a a O A H a A a on a m a w oc W a m a w a O a U a U a A a in O > H a no O Oil-) O no O no O no O Do O 00 O CC) O no O on O no O A z U z z z z z z z z z z z z z z z z z z z z z z z H v] D W D W D W D W O W D w D W D w O W D W O W D W Gu > Gs4 > 44 > Gu > Gu > Gu > uw > fs. > 44 > Gu > E" > fs� A W w W W W W W W W W W W U) a a a a a a a a a a a a w U W H A a O W > I > m V M r1 z z O O M r 1 (n 0) O Ln H A H D N co N V) Ln V' Lr) �10 H z ,-+ OD 1n r LO Lrn ur) r A l0 N 1 H rl ' i r-1 M H `.G z a < a1 w m a 1 O O w E-i a o 0 0 r r o r 0 O 0 0 0 W 0 0 0 1n H o Ln G 0 0 0 0 O 0 O M O c O O O O Cl £ O M 110 l0 r M l0 r lD OD m r l0 z w r-I V' M ri M rM N E-4 z O O 0 O O o O O O O Cl o D o O O O O 0 0 O O O O Cl O o 0 0 0 0 O 0 0 o O O O U U .� r I rl r1 I ,-+ ri I r 1 -+ H r♦ Q O O O O O O O O G O O O rl H rl r1 —I r1 .--1 —1 ri r-1 r1 r• a M O H a E-H z O U z O O H O H LO a cn w E4 I-i EF 0 Q a r>r < W W O O H W z w o `" w � a o tea' a a a Q Q " z z w U) m x H m >+ a Q a w a N C7 H a H a H z H E+ Ui W a O a E a' a Q < a w Q u c� w Q o E w w C) U A U x H h a h U E-4 E z O > r m 01 O rt N M c LO t0 D O >+ M O r O r O r O r r I r ri r r I r ri r .--I r r r U E4 U H O O O O rl O H O -.-+ Cl 1-1 O O r1 O O O Q U w w �zs �zs w w w w ors w w w 007 z LO r 1 N M r w m O l0 r Oo m O .--1 Q' M C r-i r� r♦ ri r♦ O H z N O O cM \ N x U rn �I'D %D m m m m m m w m rn r O W H N N N r 4 r-1 r-1 ri ri r4 r-I r-1 r-i r-1 N r q ri 11 0 < c v' c c c a v' -W W c' C qr v c '4qr cr v IT a Cp E 4 H H E+ H H H HE-4 E 4 H H H H H H H H LO N O O O O l0 OD l0 0) m N m LO N m O t0 O O H O O O O 0 0 r-1 M cM N 'w .-1 O In O c O O O z H w z O M O O r W r M O N OD O a1 M N 2: a w ri N r w 01 r N v m M (M r♦ OD r OD >4 0 ri ri N r 1 r 1 r-1 aN O O O O O LO O w O O O O 0 11) O V O r O a L� z M N O 01 M 0o r-4 W cV w c 1-1 z OD r > > r N O r-1 H O O N H E-H U U z A H H W z a a z c� a w Cf) Cl) 0 z 0 a a w a cn a cn a a W a U a H a a �C af::c w Q w< rC U< < w $4 w z H cn H H z H z H H Z H FC H O H M O O cn O w 0 H O 1- O O 40 00 H O Un W H H Q H Cn H Cn H cn H H H H [" H H H H a v w H a a Ixo0o W. co a M m U) to co U) U)U)(f) U) a a cz 0 x O H O O U O O O w w W W w w w w W W 0 cn O U 0 .'E O U > fz A A A H A A A A A " H H H H H H H H H A cn A z A A H z U z z z a z z z z z a a a a a a a a a a z < Z H z z z H cn w O w W O w 0 w w as a s a4 a4 a a4 a a w w U w w x w > C*+ > 0 > c=+ > [-4 > a a a, a a, a w a a, a > cn > A > � > U A W O w W O D:D =) O a O::)= O H O a W cn rz A cz x cn cn cn cn co cn cn cn cn cn u w w 0 H a rn � ,H-1 O W rI N r1 l0 > i > cry v 0) w In 1O MI'D M o W o i > r z z X r O Ol m r r r —i rM M l0 (M N v c! 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H w w x a O w w w w w 00 -i >-, V t% 0028 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:43PM 04/25/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 49171 04/25/02 &01718 MICHAEL LANSENBAHN 42.00 49172 04/25/02 &01719 ANGELICA TORRES 42.00 49173 04/25/02 AFF050 AFFAIRS TO REMEMBER 822.67 49174 04/25/02 BAX100 DAN BAXLEY 50.00 49175 04/25/02 BECO10 DEBORAH BECHARD 50.00 49176 04/25/02 BOU100 MICHELE BOUDREAU 50.00 49177 04/25/02 COA080 COACHELLA VALLEY WATER 97.43 49178 04/25/02 DAV010 MIKE DAVIS 50.00 49179 04/25/02 DIA100 DENISE DIAMOND 50.00 49180 04/25/02 ELRO10 EL RANCHITO 274.20 49181 04/25/02 FIL100 GIA FILICE 50.00 49182 04/25/02 IMPO10 IMPERIAL IRRIGATION DIST 6324.88 49183 04/25/02 LAQ050 LA QUINTA CITY EMPLOYEES 702.91 491.84 04/25/02 LEW010 TOM LEWIS 50.00 49185 04/25/02 LOU100 ELSE LOUDON 50.00 49186 04/25/02 MAH100 CYRILLE P MAHFOUD 50.00 49187 04/25/02 MOU100 DONALD J MOULIN 50.00 49188 04/25/02 OLA100 MILTON OLANDER 50.00 49189 04/25/02 PYR100 PYRO SPECTCULARS BY SOUZA 5750.00 49190 04/25/02 REB050 JOAN REBICH 50.00 49191 04/25/02 REY050 ELAINE REYNOLDS 50.00 49192 04/25/02 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 49193 04/25/02 SAW010 STAN B SAWA 300.00 49194 04/25/02 SHA040 ROSITA SHAMIS 50.00 49195 04/25/02 SOU010 SOUTHERN CALIF GAS CO 101.85 49196 04/25/02 SPRO10 SPRINT 63.41 49197 04/25/02 STA044 DARREN STANLEY 62.50 49198 04/25/02 STA101 STATE WATER RESOURCE CNTR 250.00 49199 04/25/02 STJO10 VICTORIA ST JOHNS 50.00 49200 04/25/02 UNI005 UNITED WAY OF THE DESERT 156.00 49201 04/25/02 VER200 VERIZON 495.33 49202 04/25/02 WEL025 WELLS FARGO BANKCARD 663.03 49203 04/25/02 WIT100 LARRY WITHAM 276.62 CHECK TOTAL 17,601.33 0029 M N O LO N 44 ,r W 0 M a � n H E• a a4 o z a r>r w a4 a a z o O w H Ey I O CA E4 H z a a E4 O U) U H U O � a >-4 0 CQ rA OD O 0 a I W E-+ a z CQ H � o >4 a a r� a Ea Gu z O 0 O H U I-+ r•C U a a E• E• z z w- W O E• w E- W H z cA cn z v) E4 w w w w w a bu >+ H 44 H E• o a a H o � U w >4Z >4 cA E14 H 44 F W Eu H W Gu H 0 o a H U O a F-I W U H cWj u Q 44 H < H Eu W Q H o U a o z U a z a 4 Q � < � r-1 r-I N N O N N O O E 4 r r r r o z D v V' O O O O O O r r r-I ra N N £ o o I Ln Lr) �C r r I r-I r-I a a Q < < H E4 E4 O O O H E- H a Q o � z z z 0 a H w w w 0 0 0 0 0 0 a o 0 0 110 O O w o 0 0 ko 0 0 m r-1 Ln O o 0 0 m Cl O z r-I N N 110 ri N E-+ Cl O Co m O O z o 0 o Ln o 0 a O o CDri CD O U O O o o O O H H '-+ 1-1 Q' Q E-4 E-+ z z n =) 0030 z Ln r r m r co 0 m m 00 (M 0 I'D CV)f N i H • O z N N N r-1 N O 11 to Nr O E4 U H U E C7 U' E u E C7 C7 C7 (7 0 E U' E U E C7 E 0 E C7 E Q FC w W H W H W H W H W H W H W H W H W H W E-H W H W H W H a a 00 N •• M E-+ z H O O O O r w O O O O O O M c O O O O O O O N O Cl m 00 W E z M CV C' N V' N N O Ln O ul O Ln v OD M ri O Lr) O Ln v r O Ln v N }4 0 OD N Cl) a O O O 0 r lD O O O O O O (M C O O O O Cl N O O N cr N c' O a N N OD U' z O Ln 0 z O u) O Ln r rn O O uO z O C7 Un z 4 r N z 4 0 O Ln 0 E `Q H H E E E E E >, O O O O O O H a 4 a 4 O C) a 4 a a a a a U a a s > o a 4 z O U) U) H 0 U) U) H 0 W z H 0 H x H 0 > cn H 0 > U) E-H 0 H 0 > H m 0 F+ H 0: 0 z z H 0 H 0 U W U H H Q a H a H a E-H H ?+ H ?+ H U U H F+ F:4 H H M H H z H > cn H O Da H O 0 O M W O C] O Q E-H H Z O CQ H H tL O > U) > U) Ix O H 0: H O a s O a a 0 0 W E a O 0 U > z 04 U z z C] z z H z z 0 z z D z z O 0 z x z 0 z z 0 n z fx 0 O z H U z H U) z H rx H U) W O Cu W > D E-4 W > O a W > H a W > E E W > E E W > W E 4 W H W > E W E > H W a > z O W > W > k] > H U U) o w R: W D: 0 > D U 0 U 0 U a 3 3 0 U a U 0 U z H a W W Gu U W 0 N O N O N 0 O 0 O 0 N o N O N rn m O > I 'z., > z W w E a H a H a H M �D O M 110 O a F-4 a H a H Ln r-4 H (� H F-H 'a z p4 a LL' a O: LL r O r O W LL fl' a a a O CDo x z w w w a 1 0 0 w H rz W o O 0 0 O 0 0 O 0 Cl O 0 0 0 0 0 0 0 0 O 0 0 0 o 0 0 O 0 o 0 0 O 0 0 O 0 0 o 0 0 z r lM �r r M c M O r rn O Ln rn O uO rn O Ln (Y) M rn O u) rn O Ln r f') lD rn O Ln r N �D H z O O N N O O O O O O 0 N Ln N in N N O N O N Ln N Ln N O in Ln L) r� r-A O r-+ O O 0 1-4 O .-i .-i 0 i -+ O .-i —4 O —4 .-4 0 —1 � 0 •-i O r+ - 0 � O e-1 a x E-+ U) H w H w H o z a W 3 Q 3 z 0 o d) x co U) w w o w w H w a w a a s z U) x x x Q a > 0 a Q W H a z FC a 0 H >+ W a W w 0> w < a s H > H ca H x U H a co H FC a w u H U) A~ x x w a a W s w < o w z a H H >4 a < a r� x O rC x U a W U H < tX4 w z 0 w w x U x U << x U w x U) H z rx w a a U) H Lu n z W H E z FC w W w O H E 0 U 0 U H E w C] a W H (7 E H z 0 O > co -4 rn r 1 Cl Ln O O O .-4 O Cl 0 00 0 00 O H O 0 O .-i O O 0 r1 0 >+ U H r 0 r o O Gu .-1 r.0 O w r I O O 0 O 0 O O .-1 0031 z M 0) M Ln M Cl) fM N (V) 1-4 1-1 O M O C N M —4 d 9 0 N H z O LO CN a N U 0 C7 C7 C7 0) O W C9 H 4 rn rn W W E W E W E W E W E W E 14 m m W E W E a m H H H E-H H H H H H H H H a 0 a N M H r-I O O O O O O O O O O O O O O O O O to O O O O Z W E-H z N O O O O O O O O O O 2: O O N LO N N LI) to U-) L N O N >4 Q O r r L M a ao 00 '+ m o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ln 0 o N p a N O a o FC u') o C7 Ln rz o rC Ln P4 o < Un a Q o LO w `.4 o Ln C7 0 u') 0 (D al 0 �c N o O C7 M �D r O W z H O al O 00 O m fY. 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W z M N N r o rn rn. rn. rn. rn. r rn. � E O 1.0 l0 l0 OD Ln Ln OD CO dD co O V' OD N cr r O Q .-1 ri ri a 0 r O Ln H O O O O M M N 0 OD C' Ln O O O M o t0 o r-I M Q N H H O O l0 In M H �0 a Ln o Ln CD In Ln rn to N z W N H a a OH I w W W nV)4 H cxn p z H H H O a a a a a s a a a a a a a H a a a a a s U a z a w w a w a a z H H H C7 H E E H > H o E-+ H >> H z H a W 0 H 0 H 0 F 0 H 1 0 F 0; O a O 0 E-H cn O H I o H O ,,cc�� r� 0 0 U H U W H F >+ 1'4 U U U U U U H OG E-F fZ H F z W H H a a rx > a4 4-) a cn cn a F a a > > > > > > z cn \ \ a z x O H O U O cn O an 0 O H O m 0 w w w w 0 0 0 0 O S O > % 0 > M 0 -rl 0 r4 a 0 z o -, I n 0 z z z 0 00 Z U z (n Z W Z 0 Z << z a z 0 z W W w W W W z H H H Z z f1 W W z W W 0 0 W E W W z z z z z z W H EH H W W W w > cn > 0> a> z z> E> rz > 0 0 0 0 0 0> w w w> E> I 0 < x \ z z o \ x x x x x x W w W o cn 0 a a a U a a a a a a a E E E x n W w H H 0 z M M r r CN fD ri N r-1 N V' \0 w W a O W r ri a aD 01 0o r O l0 O O o > I > co N O M M t4 r-I ri r 4 ri N l0 (n m 0) W z z E N M M M H Ol 01 01 Ol Q1 41 l0 l0 l0 H 0 H H t z Q' Q1 lM OD C. r-1 V' ri (Y, a cP W Q' l0 'Q' l0 v W V' l0 Ln r C' N C' N Q' N I� O 0 x O ri O O Q Ln Ln Ln Ln Ln r C V' C E-I Q z a FC w w m a I o O w H z 0 0 0 M O O 0 o 0 o 0 0 0 0 0 o M w o o O Ln o 0 0 0 0 0 0 0 0 0 0 o Ln o O o Ln Ln o 0 0 0 0 Co 0 0 0 0 o Ln rn Ln ri rn o rn Ln Ln Ln Ln Ln Ln Ln r r r rn z N (M N 0. 4 O N M (M M (M M M M (Y) M O H l0 %.0 N 1.0 w Ln N L.O w l0 kD 110 k.0 l0 LA l0 l0 z N M O OD 00 H O M (`) M M fM M ri N V Ln 0 o Ln o co 00 Ln o Ln Lr) Ln Ln Ln Ln o 0 o r 0 N ri O l0 LA N O U ri H r 1 '-i I I r I -4 1-4 r-I r-4 11 O O O O O O O O .-1 O ri O •--1 O r-1 O ri ri O ri -1 O ri ri O ri ri O ri ri o Q' x a H E-+ F z z a U U O CW U W W W 0 0 0 M cn % a " 4 0 Cl0 0 0 z awc x x x LO cn cn x H o I Q W W m >� W � Hu H z U) Q < 3 a aG a H H �C b S 3 O 0 Cu G L LLL a W x E-L z z W W W a O 0 W N 00 N 0 N N 0 N 0 N Cn fn (n }L a a O p a a F << F F U H H H a H a H a H a H Z H a a s .4 t>~ «.a 0 O a E-H F H z W w w w w w W W W Q U) U) o U)cn > x > > > > > > z J w O w > o O V' ri ra O Ln o 0 0 o O 0 Ln Ln Ln O O >+ r-1 O 1-1 O C O O r-1 O ri .-4 O O O O N O N O N O N O N O N N O N O N O O ri L) E-' o x < Q Q h H a a% 04 0x a .a a s F U �C Fi U O cn a co F co H cn H cn H cn z w > W > W > W > W > w > W 3 W 3 W 3 H c; 3 1 0033 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 49160 04/18/02 CAT025 CATALINA FLYER 49161 04/18/02 COA080 COACHELLA VALLEY WATER 49162 04/18/02 DES021 DESERT CREATIVE PARTY 49163 04/18/02 FER175 PHILIP FERRANTI 49164 04/18/02 IMPO10 IMPERIAL IRRIGATION DIST 49165 04/18/02 IMP011 IMPERIAL IRRIGATION DIST 49166 04/18/02 LAS075 LASHER AUTO CENTER 49167 04/18/02 RAD051 RADIO SHACK 49168 04/18/02 SAG100 SAGE TECHNOLOGIES 49169 04/18/02 USPO10 U S POSTMASTER 49170 04/18/02 VER200 VERIZON CHECK TOTAL 11:36AM 04/18/02 PAGE 1 PAYMENT AMOUNT 884.00 11159.67 1493.20 50.00 7625.53 200.00 22495.68 698.09 120.00 120.00 220.84 45, 067 . 01 04 0034 z M -r Ln 1.0 1` m M 0 -i N M c Ln uJ r OD m O r1 • .-1 r-4 ri r-4 ri ri r-1 N N .-1 ri O E+ z N O m v U CD C7 C7 C7 C7 C7 U' C7 C7 U' 0 C7 U C7 C7 C7 C7 C7 C7 U' O W H E E E E E E E x E £ E x 0 FC W W W W W W W W W W W W w W w W W W W W w 00 H H H H H F4 H H H H H H EA H E-F H E-H E-+ H, E-1 N O c- V' O C' O C' O Q Q O O M V to r♦ O O 0D 01 r1 H zE. O . . O . O . N . M . M . 00 . M N . O . M M . Lo M . r . O l0 . O W z c M l0 01 N l0 01 O N M O 00 M N O. 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C' M M 1-1 Q' H A H am, O r•-1 H r q Ln �4 H z Ln r r r c r a a w w a o O w H rz o 0 0 o c c rn W O O to to to to a) o o to to to to to E r Ln Ln In r Ln r z (M C tM M N (M N t0 l0 l0 l0 to 1p to H z N M A Ln In LO Itl to In U) O U U ri H r-1 .-� ri r-I �•-1 Q o O 0 0 0 0 0 -1 1 1-4 4 r-4 M O fn O [,] Ln F-1 a (D o: �C O w 07 H O cn H W x��' �7 z U E+ O O O O O O ?H a a N N N N N a o 0 or a a z a a A Q w w w w w U) U a > > > > > [� W z 0 > 0 O o 0 0 0 0 0 0 ,-, 0 0 0 0 0 E UU w a a z z a U H 1 0036 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 49159 04/12/02 HJH100 HJH CONSTRUCTION CHECK TOTAL 2:57PM 04/12/02 PAGE 1 PAYMENT AMOUNT 21881.25 21,881.25 0037 N O N H c o W L Q a a N (N 4 M O O un a i W H a z [Q H � a >4 a Q w < a U) H Cu z O M O >+ U H r•C U z -1 N o H z x U H E E < W W W E-+ H O LO LO H O N N z H w z o x a O ao 00 >+ O o 0o Co KC o r-I a N LO N H m N a w w FC z a a H O D M O H U H Q rC H a w w a O H Gu 44 O > a A H (n W W W W H H > A 3 3 a . w > ao z H .'7 m r r- 14 LO LO A Ln m z O o H z M M o r+ r+ O U U Q O O I-W c z z O O H H H E-H U U D D a x H H U) U) z z O O U U a o x x A h h z x x w > o 0 o O h h x x a H O E-H H z w E Q a 0038 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:54AM 04/11/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 49137 04/11/02 AEP011 AEP CONFERENCE 2002 475.00 49138 04/11/02 ATT005 AT&T 268.01 49139 04/11/02 CAL040 CALIFORNIA VISION SERVICE 1037.05 49140 04/11/02 CAN050 CANADA LIFE ASSURANCE CO 526.83 49141 04/11/02 DEP008 DEPT OF CONSERVATION 3620.02 49142 04/11/02 GAS010 GASCARD INC 1960.00 49143 04/11/02 IMPO10 IMPERIAL IRRIGATION DIST 163.80 49144 04/11/02 LAQ050 LA QUINTA CITY EMPLOYEES 702.91 49145 04/11/02 MAH100 CYRILLE P MAHFOUD 50.00 49146 04/11/02 PRI050 PRINCIPAL MUTUAL 45664.00 49147 04/11/02 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 49148 04/11/02 SPRO10 SPRINT 832.46 49149 04/11/02 STA044 DARREN STANLEY 62.50 49150 04/11/02 ST0100 STORIGHT SYSTEMS LTD 5299.15 49151 04/11/02 TRE050 TREVCO 283.75 49152 04/11/02 UNIO05 UNITED WAY OF THE DESERT 156.00 49153 04/11/02 UNU050 UNUM LIFE INS 3068.00 49154 04/11/02 USPO10 U S POSTMASTER 1171.60 49155 04/11/02 USP011 U S POSTMASTER 1392.00 49156 04/11/02 VER200 VERIZON 3365.27 49157 04/11/02 VER210 VERIZON INTERNET SOLUTION 138.00 49158 04/11/02 WEI050 MARK WEISS 31.00 CHECK TOTAL 70r693.85 i,4) 0039 z r1 r N M V' m r Io t0 r m m O H N m v In 110 r1 a' N r-4 r-4 H -4 .--1 r-1 r 4 a O H z N O '-i r-1 ' U O W H E E E E E i E E E E E 0) 0 r>: W W W W W rn rn W W W W W W W W W W W W rn a co E•+ HE- H H H H HE-4 H H E+ H H H H H H H H m c'M •• O O O M m Ln M to rl) O m 1.0 l0 r O v m 1-4 m r-1 H H O O o m .--1 O m LO U-) m r �D m N O m r r-1 tD a> Z H W Z O to N ra v r l0 O O N 1M r-1 v m c r 1 N 01 N x O m m m (") Ln M N H 0) m Ln N m O v N M O >4 O (n H O Uo m -4 c ri lD v N H r a r-1 M 1 O r-1 In M (N O O O O O m O O m �C �C Li oo r 0 0 0 o ri O 3: 3 r t�0 M N \\ N tD t0 O Q < v N O to H -4 l0 m 1--4 U) U) . 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O O w H U) v) a 0 >4 a s H a Q H H a z z U) z U a s a U) n U) U) H D D D D F w w z 0 > O 0 0 0 0 a o 0 O 0 D O Ln Ln cr -1 c 0 0 Ln o uO .-4 . a O >, .-1 0 0 0 0 o 1-1 1-4 O O o 0 0 U H x H H > o: Q 0 0 w H D a a U H Q U Q a a Ix a H rz a H U) H U) H U) a H z D z D D 0041 Z M C Ln %D • N N N N O H Z N O .-a O W H E 2: £ W-+ < cao H E14 H E4 a m M C M O O '+ H l0 w O O �+ z H W z Co M: O N m M M ?+ O M a o r o 0 O N O O N C H 01 l0 M M M M .-4 H M m En 1-4 Q w < (D H O O O U O O W H H H Q H H H W H a rx >> x H a rz O H O Cn In O W O 2: O 9 x A A z A A z L) z w w z Iz z x z H cn W z z w w w U w o x x z D cn a a H a W w � H A w OD r O W cM N v > I > CO r H M z z E c M N H A H :D V v O H z w kO ko A Ln Ln c H x 0:4 z a < ua w co a 1 0 0 w E-H IX O O O N W O O O (14 O O O co O to Ln (3) LI) z M cM O O l0 l0 l0 l0 H z M M N M A Vn to O O 0 H rl In H U O O O O '-i V H z 0 H H a 0 M V) O O H u� W a z w W I H < z Cl) W H H U) a z H p0 H z z z w O O 0 3 01 rt; a H H H x a s O w a a x H Gu W 0 o a o 0 ff � o ff a s a 4 U > 9 > 3 to ri 01 �D O r a Q H 0 H H z w E a A H �i a W co I O H () 4 -, 0042 A/P - AP6002 CHECKS TO BE VOIDED 08:33AM 04/11/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 48928 DEF 03/15/02 1581.77 ST0100 STORIGHT SYSTEMS LTD 48928 DEF 03/12/02 510.63 ST0100 STORIGHT SYSTEMS LTD 48928 DEF 03/12/02 3717.38 ST0100 STORIGHT SYSTEMS LTD 48928 DEF 03/17/02 484.85 ST0100 STORIGHT SYSTEMS LTD TOTAL VOIDED 6,294.63 INVOICE DESCRIPTION FILE ROOM ADDITIONS SUPPLIES FILE SYSTEM SUPPLIES 0043 A/P - AP6002 CHECKS TO BE VOIDED 08:34AM 04/11/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 48964 DEF 03/28/02 50.00 MAH100 CYRILLE P MAHFOUD TOTAL VOIDED 50.00 INVOICE DESCRIPTION INVESTMENT ADVISORY BOARD MTN 0044 A/P - AP6002 CHECKS TO BE VOIDED 09:19AM 04/18/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 48988 DEF 03/12/02 48988 DEF 03/12/02 48988 DEF 03/12/02 48988 DEF 03/07/02 TOTAL VOIDED INVOICE DESCRIPTION 5178.23 IMP010 IMPERIAL IRRIGATION DIST ELECTRIC SVC 1583.34 IMP010 IMPERIAL IRRIGATION DIST ELECTRIC SVC 95.55 IMP010 IMPERIAL IRRIGATION DIST ELECTRIC SVC 795.91 IMP010 IMPERIAL IRRIGATION DIST ELECTRIC SVC 7,653.03 0045 A/P - AP6002 CHECKS TO BE VOIDED 1:58PM 04/19/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 49129 DEF 03/25/02 107.32 VAL020 VALLEY PLUMBING 49129 DEF 03/07/02 3.79 VAL020 VALLEY PLUMBING 49129 DEF 03/07/02 107.32 VAL020 VALLEY PLUMBING TOTAL VOIDED 218.43 INVOICE DESCRIPTION REPAIRS PLUMBING REPAIRS PLUMBING REPAIRS 0046 � rw COUNCIL/RDA MEETING DATE: May 7, 2002 Adoption of the City's 2002-2003 Economic Development Plan RECOMMENDATION: Adopt the City's 2002-2003 Economic Development Plan. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 01..- STUDY SESSION: PUBLIC HEARING: The 2002-2003 implementation activities will be included within the Fiscal Year 2002-2003 budget. CHARTER CITY IMPLICATIONS: The City Charter and its principles of "home rule" allow the City sufficient flexibility to undertake economic development activities. The Charter allows the City "to utilize revenues from the General Fund to encourage, support, and promote economic development." BACKGROUND AND OVERVIEW: During its Study Session at the April 2, 2002, City Council meeting, the Council considered the draft 2002-2003 Economic Development Plan and made comments relative to the document and its programs. The City's consultant, the Rosenow Spevacek Group, has incorporated those comments into the Plan (Attachment 1) for the City Council's consideration. A copy of the minutes from the April 2, 2002 meeting is also included as Attachment 2. Specific changes that were suggested at the April 2, 2002 meeting include: • Under the heading of "Key Assets," deleted the words, "Golf Community" after "The Quarry," and added the "La Quinta Country Club." 05-11 • Added a reference to the growth of families residing in La Quinta under the heading of "La Quinta Market Strengths." • Under the heading of "Annexation Opportunities," removed the word, "aggressively" and replaced with "the City will respond to annexation opportunities as requested...." The sentence, "The City will also review potential impacts on current residents," was added. • Updated the "2002-03 Implementation Activities and Target Areas" to include changes made to the marketing plan. It should be noted that the Sedway Group market study is still referenced in the Economic Development Plan; however, the context of these references has been updated where possible. The City will be commissioning a new market study during the 2002-2003 fiscal year. Once adopted, this Plan will be one of five components that comprise the City's overall strategic planning effort; the other components include the Capital Improvement Program, Resource Allocation Plan, Cash Flow Analysis, and the 2002-2003 Annual Operating Budget. Staff will make the request to fund the Plan as part of the City Council's consideration of the Preliminary Fiscal Year 2002- 2003 Budget. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Adopt the City's 2002-2003 Economic Development Plan; or 2. Do not adopt the City's 2002-2003 Economic Development Plan; or 3. Provide staff with alternative direction. Respectfully submitted, kcwLl— V- J� -' Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager 0 .� O 002 Attachments: 1. 2002-2003 Economic Development Plan 2. April 2, 2002 City Council Minutes n01 ATTACHMENT 1 City of La Quinta • 1 1 1 K —.-. . ' - - - 14 March 22, 2002 City of La Quinta 78-495 Calle Tampico La Quinta, Calffomia 92253 Rosenow Spevacek Group, Inc. 217 North Main Street, Suite 300Santa Ana, California 92701-4822 Phone: (714) 541-4585 Fax: (714) 836-1748 E-Mail: info@webrsg.com 05' 005 Contents of This Document This document is organized as follows: 1) Introduction ■ Rationale for this Economic Development Plan ■ Participants in Formulating and Implementing this Plan 2) Resources, Opportunities, Liabilities and Needs ■ Community Profile ■ Key Assets ■ Liabilities ■ Projected Market Demand ■ Projected City/Redevelopment Agency Financial Resources for Economic Development ■ City/Agency Real Estate Assets ■ Infrastructure Needs/City Capital Improvement Program 3) Business Plan ■ Mission Statement ■ Implementation Policies ■ Accomplishments During Fiscal Year 2001-02 a) Highway 111 Corridor b) The Village c) Annexation Feasibility d) Resort/Hospitality Opportunities e) Recreation Opportunities f) Housing g) Marketing ■ 2002-03 Implementation Activities and Target Areas h) Highway 111 Corridor i) The Village j) Annexation Feasibility k) Resort/Hospitality Opportunities 1) Housing m) Marketing n) Recreation Opportunities APPENDIX Exhibit A: City/Agency Real Estate Assets Map 11• Section 2002=03 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta The City of La Quinta is embarking on the seventh year of implementing an economic development agenda. To date, the City's economic development initiatives have yielded a major office supply store, a major clothing retailer and several restaurant and retail enterprises. The continued focus for the coming fiscal year is to balance the need for revenue -generating enterprises with the desire to attract quality development and preserve La Quinta's natural features. The City's overall goal is to insure that the short-term gain realized from achieving revenue -generating uses does not compromise the long-term necessity for quality development that withstands the test of time. Thus, the City's economic development initiatives center on attracting and enhancing revenue -generating enterprises, protecting open space and environmental attributes, and expanding recreation opportunities for La Quintals residents. This document outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. Rationale for this Economic Development Plan The economic development process is the deliberate, judicious intervention in the local economy to foster a business climate that facilitates private investment. This process is neither exact nor fully predictable, and is more of an art than a science. Economic development is a dynamic, ever changing endeavor because it must constantly accommodate the evolving characteristics of the market place. Thus, the City annually reviews and updates this Economic Development Plan to ensure that it reflects and responds to current market conditions, and equally as important, the community's collective vision as to how to accommodate these conditions. Finally, this enterprise parallels the activities associated with building a city; this Plan embraces a long-term vision rather than a short-term perspective. In 1996, the City of La Quinta adopted the first economic development plan that defined the community's vision for future development, and presented a business 0 5 :3 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 007 March 22, 2002 ECONOMIC DEVELOPMENT PLAN INTRODUCTION PAGE 2 plan to guide the City's economic development initiatives. The City embarked on a planned, pro -active economic development effort for the following reasons: Capture Forecasted Growth for the Coachella Valley Region A variety of market studies forecast significant growth for the Coachella Valley region during the next decade. Due to its location and available undeveloped land, the City is in a prime position to capture a sizable portion of the projected commercial, resort, and residential development through the active business expansion and recruitment efforts delineated in this Economic Development Plan. Balance Municipal Revenue and Expenditure Needs The City's primary revenue resources are transient occupancy and sales taxes; these revenues comprise 49% of City's General Fund revenue. Secondary resources are license/permit fees and property tax revenue. A majority of the City's property tax revenue, however, is allocated to the Redevelopment Agency. Approximately 88% of the land area within the City's corporate boundaries is in one of two redevelopment project areas. Combined, these resources maintain existing, and provide new, services to La Quinta's residential and business communities. Resort and commercial development generates a majority of the municipal revenues received by the City. In order to enhance and expand municipal services, the City and Redevelopment Agency must continue to enlarge the City's revenue base. Judiciously Allocate Municipal Resources Like any business, the City continually balances the allocation of financial resources between service costs and infrastructure investment. To prudently accomplish this task, the City annually implements a comprehensive strategic planning effort that meshes this Economic Development Plan with a Five Year Municipal Service Resource Allocation Plan, a Five Year Capital Improvement Program, Annual City/Agency Cash Flow Strategies, and Annual City/Agency Operating Budgets. Since 1994, the City has achieved many short- and long- term financial goals identified through the strategic planning effort. 0 Eau ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 008 Q March 22, 2002 ECONOMIC DEVELOPMENT PLAN INTRODUCTION PAGE 3 This Economic Development Plan identifies economic development investment strategies and initiatives that are subsequently funded through the annual City/Redevelopment Agency Capital and Operations budgets. Participants in Fonnulating and Implementing this Plan This Economic Development Plan delineates initiatives that implement the community's vision of its desired destiny. This Plan outlines the policies, activities, and resources the City will pledge to guide and/or influence future development decisions. Thus, the primary participants in formulating and implementing this Plan are the residential and business communities that define La Quinta. When first developed, the City sponsored a series of community forums to solicit community input. The City continues to consult with these communities during the Plan's implementation phases. The City Council governs the formulation and implementation of this Plan. Council Members bring forth constituent ideas and needs, and assist with defining the issues, mission, strategy, and overall policies that guide implementation efforts. Finally, City staff plays a strategic role in this endeavor. Staff is charged with the responsibility to monitor market conditions, solicit community input, interface with existing and new users, implement programs and initiatives, and monitor achieved results. 06j ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA O O March 22, 2002 ECONOMIC DEVELOPMENT PLAN Section 2� 2002,03 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quints This section presents the background data that was used in developing the Business Plan presented in Section 3; it includes a summary of key assets, presents an overview of projected market demand, delineates projected City/Agency resources, and outlines infrastructure needs. Community Prole The City of La Quinta is located in the Eastern Central Coachella Valley; Indian Wells borders the City to the west, Indio to the east, and unincorporated communities to the north and south. Located approximately 2 miles south of Interstate 10, primary access is via State Highway 111 and Washington Street. Historically, the City has been identified with the legendary La Quinta Resort & Club, the PGA West golf facilities, and the annual La Quinta Arts Festival. Today, La Quinta is capitalizing on continuing growth in the greater Coachella Valley. According to the California State Department of Finance, La Quinta has been the fastest growing city in the Valley since 1990. Further, La Quinta's average household income is $89,366, which is higher than Coachella Valley's average household income of $72,923. In the context of the Coachella Valley, La Quinta enjoys an emerging population of new families. Average household size in La Quinta is 2.80 versus 2.65 Valley -wide (U.S. Census, 2000); 48% of La Quinta's population is under 34 years of age, and persons over the age of 65, historically the most recognized age group in the Valley, comprise only 13.5% of La Quinta's population. Key Assets Review of the City's physical characteristics and discussions with the residential and business communities identify the following key community assets: an educated, dedicated, and highly motivated residential and business community that share a long history of working in concert to provide a stable environment that supports economic development efforts; IJ 6 0120 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 010 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 5 an international reputation for resort and golf amenities resulting from the La Quinta Resort & Club, PGA West, Rancho La Quinta, The Tradition, The Quarry, La Quinta Country Club and other world class golf facilities; the Highway III commercial corridor features prime, vacant property of sufficient size to accommodate development that will serve the Eastern Coachella Valley and will generate significant financial returns for both the City and Agency; a major single land owner, KSL Recreation, who has the capital resources to develop significant resort, commercial and residential communities during the next 10 years; the Village of La Quinta, a low density commercial center nestled in the Santa Rosa Mountains, that offers a setting that is unparalleled in the Coachella Valley; La Quinta's commerce, art and cultural heritage as represented by the La Quinta Chamber of Commerce,' La Quinta Arts Foundation and La Quinta Historical Society, that supports art and cultural activities attracting patrons from California and the greater southwest; the Lake Cahuilla Recreation Area which provides water sport and other outdoor recreation opportunities; continued strong residential development and sales activity that generates a significant number of households that support retail, recreation, and service commercial users; a highly motivated City workforce that understands the needs of the business community and the need to process required City approvals within a short time frame; and resources that the City/Agency can dedicate to economic development investment. Liabilities Though the assets far outweigh the liabilities, there are limitations that the City must account for when implementing its economic development initiatives; these include the following: increasing competition between Coachella Valley communities to provide financial incentives to major developers and users, which significantly influence their location decisions; and changing retailing trends that may decrease the need for traditional retail centers. 003 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA o i 1 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 6 Projected Market Demand In January 1999, the City accepted a market study prepared by the Sedway Group that identified demand for retail, office, hotel, golf course, industrial, commercial -recreation, and live -work housing uses. This section summarizes the study's significant findings. The City will be commissioning a new market study during fiscal 2002-03. Once completed, this section of the Economic Development Plan will be updated. Population Growth La Quinta is a relatively new market within the Coachella Valley. During the past 30 years, Valley growth has moved southeast from Palm Springs along the Highway 111 corridor, with the Valley's population center shifting from Palm Springs to Palm Desert. In 1980, La Quinta's permanent population was 4,000 residents or 3 percent of the Valley total. Per the U.S. Census, the City's population grew by 180% during the 1980's to a 1990 population of 11,215. Significant growth continued during the 1990's, represented by a 2000 population of 23,694; a 111.3% increase from 1980. The California State Department of Finance identifies a January 2001 permanent population of 26,300. During the 1990's, both the permanent and seasonal resident population growth has been strong in both the Coachella Valley and the City of La Quinta. In spite of national and regional recessions, the Valley and City annually added over 6,400 and 1,150 permanent residents, respectively. Seasonal residents annually increased by over 2,100 persons in the Valley, and by over 400 persons in La Quinta. The California State Department of Finance forecasts that the Coachella Valley will grow by approximately 90,500 persons to 364,000 by 2005, for an annual average addition of nearly 13,000 permanent residents. In addition, the figures reflect a tendency for aging seasonal residents to convert to permanent retired residents. Nevertheless, seasonal residents in the Coachella Valley are also expected to increase rapidly, adding 3,300 new residents per year for a projected 2005 seasonal population of 135,000. La Quinta is projected to annually add 1,200 seasonal and 1,300 permanent residents through 2005. 064 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 012 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 7 La Quinta Market Strengths The Coachella Valley economy is primarily driven by tourism and the second - home market for seasonal residents, and is a popular home for affluent retirees. However, current census data shows substantial growth in the number of families residing in La Quinta. Within the Valley, La Quinta's strengths include the following: • the availability of sizable contiguous undeveloped parcels along the Valley's major thoroughfare, Highway 111; • strong historical and projected permanent and seasonal population growth; • a critical mass of major retailers (Lowes Home Improvement Warehouse, Home Depot, Wal-Mart, the Centre at La Quinta Auto Mall) which establishes La Quinta as a sub regional retailing destination; • relatively high average incomes; • a central location within the Valley's growth areas; • a prime location relative to the Valley's higher income areas; • a prime location relative to major national events such as The Bob Hope Chrysler Classic, as well as tennis tournaments and polo and golf events in adjacent communities (La Quinta also has major cultural events such as the annual nationally recognized La Quinta Arts Festival); and • a positive image with Valley residents and visitors alike, due to the City's charming setting and the long-established national and international reputations of the La Quinta Resort & Club and PGA West. Development Potential The following land uses have immediate and strong development potential within La Quinta during the earlier portion of the next three- to five-year time horizon: Sub regional Retail. There is strong potential to expand the City's position as a sub regional retail center for the eastern central portion of the Coachella Valley. This is due to the substantial vacant acreage along the prime Highway 111 frontage combined with a strong existing retail base as evidenced by La Quinta's Auto Mall, and the Wal-Mart, Home Depot, and Lowes stores. Tenants who might be attracted in the near term include Staples, TJ Maxx, Marshalls, Burlington Coat Factory, Linen 'n Things, Lamps 0 .� ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 013 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 8 Plus, Sears Homelife, Homestead House, Target, Sportmart, Old Navy, Nordstrom Rack, and Borders Books. In addition, an upscale fresh produce grocer that would serve a sub regional market could be supportable. To the extent possible, these tenants should build upon existing retail centers in order to maximize synergy, rather than creating new dispersed retailing within the corridor. Light Industrial/Business Park. A modest amount of light industrial space could be supportable in La Quinta, primarily to accommodate local service providers (e.g., landscapers, plumbers, contractors, etc.). Over the next five to seven years, an estimated 30,000 to 60,000 square feet could be captured in La Quinta. Mid -Priced Hotel. A small high -quality mid -priced hotel, providing limited services, would be supportable in La Quinta in the near term. This hotel should be between 100 and 150 rooms in size. However, neighboring cities are also competing for this segment of the market. Live-Work/Artist Studios. While live -work units would not be supportable without City assistance, there is demand given La Quinta's over- expanding arts community. The La Quinta Arts Foundation has indicated that the Coachella Valley artist community is growing and vital, and that the potential exists to attract some of these artists to a conducive environment, building upon the Arts Foundation and its renowned arts festival in La Quinta. The City would receive three benefits from such development: (1) satisfy its redevelopment agency affordable housing commitment; (2) firmly establish La Quinta's key position in the Coachella Valley art market; and (3) provide a modest stimulus to the development of the Village. Restaurants. As the population and visitor volumes in La Quinta and Indian Wells reach a critical mass, there will be more support for a cluster of restaurants in the eastern central Valley; La Quinta is well positioned to capture a greater share of this market. The frontage along Highway 111 provides an ideal setting for a restaurant cluster that would provide synergies between the restaurants. Five restaurants have opened this year along Highway 111 and there could be demand for several more restaurants, ranging from 3,500 to 9,000 square feet in size. Restaurants should include a mixture of family, popular new concept (e.g., Mimi's Cafe, Macaroni Grill, Gordon Biersch, etc.), and dinner house facilities. Land uses that have limited immediate potential, but have development potential within a three- to five-year planning horizon are as follows: Resort Hotel/Golf Course. Within the next five to seven years the Coachella Valley should be able to support its first new four- to five-star hotel construction in many years. Sedway Group forecasts the potential for 800 to 060 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 014 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 9 1,000 rooms during this period, representing approximately a 7 percent increase in supply. While a number of hotels are planned, La Quinta is well positioned to capture some of this demand. La Quinta's unique setting in the coves of the mountains provides an ideal and protected setting for resort development. Assuming restrained development in other cities, Sedway Group recommends the development of a high -quality five-star 300- to 400- room resort hotel of a Four Seasons quality, which could be accommodated on a high -amenity site. In addition, the potential for a boutique spa and fitness hotel of between 125 and 150 rooms, similar to the Canyon Ranch in Tucson, should be considered. Neighborhood Retail. Currently, neighborhood retail centers are over- supplied in La Quinta, with three grocery -anchored centers within the City, plus an additional centers on its northern and eastern borders. With the projected population growth, however, additional centers may be supported, within a five- to seven-year planning horizon. A neighborhood retail center is planned for the Jefferson Street corridor. Office Space. The demand for office space in the Coachella Valley is limited. Further, La Quinta faces strong competition from established, centrally located office concentrations as found in Palm Desert. Nevertheless, demand is forecasted for a modest amount of office space in the mid-term, five- to seven-year time frame, primarily oriented to local services and as an alternative to home offices. Financial and medical services have the greatest potential. To create an office project of an appropriate scale to achieve a suitable quality and image level for the La Quinta Highway 111 corridor, a cluster of architecturally distinctive buildings should be developed that can be incrementally expanded to accommodate growth. The phased office development should commence with multitenant buildings of approximately 7,500 square feet (that is divisible), with the first building coming on-line in roughly three years and the second in approximately five years, following area demand. As a critical mass of permanent residents is established, then a larger traditional building can be supported in the future. Public Golf Course. La Quinta is well supplied with private golf courses that are open for public play. As the large-scale communities are built out, these semiprivate golf courses will be taken private as their residents will generate sufficient play and a private course reinforces the prestige of the community. While some public play courses, such as Desert Willow and the Indian Wells Golf Resort, are of excellent quality, others are of modest quality. The Sedway Group feels a municipal golf course is feasible within an approximately five-year time horizon and would be a significant asset to the City. Given the difficult economics of a public play golf course, feasibility will 1 Based upon a total of 14,205 rooms in the Coachella Valley. 067 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 015 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 10 be dependent upon the ability to construct a good quality golf course at a modest cost, and hence will rely upon an opportunistic scenario. The economics could further benefit through the use of municipal bond or other public financing mechanisms. Land uses that have minimal market potential for development within a three- to five- year planning horizon are as follows: Regional Retail Center. Due to the strength and dominance of the existing Palm Desert Westfield Shopping Town, the Coachella Valley population will need to reach at least 500,000 before an additional center could conceivably challenge the market leader. Such a population level could be achieved within a 10- to 15-year period. At that time, La Quinta should be well positioned to attract this center, given its central location within the eastern central Coachella Valley and its emerging concentration of retailing. In order to capture this center, however, a minimum site area of 100 acres would need to be reserved, preferably along the Highway 111 frontage. Cinemas. The market potential for cinemas in La Quinta is quite limited. In addition to the existing supply of theater screens, several additional cineplexes are anticipated. A 16-screen theater complex is open in Rancho Mirage at Monterey Marketplace; there is an IMAX Theater operating in Cathedral City; and as part of the Cathedral City town center "Pickfair" project, a 16-screen cineplex has recently opened with associated retail components. With this supply of cinema screens, substantial population growth will be required before more screens will be supportable. Nevertheless, some cinema operators may be willing to develop additional screens for strategic market -share, rather than market demand, reasons. Family Entertainment Center. There is a broad array of family entertainment activities available in the Coachella Valley for a resident population base of 273,500 plus the seasonal resident and tourist market segments. The Coachella Valley appears to have its potential met with these venues, which include miniature golf, arcades, batting practice cages, bumper boats, bowling, water park, and other similar recreational related activities. The development of such uses is highly entrepreneurial and also tends to be cyclical, following current trends in terms of personal preferences. The demand for commercial recreation uses in the Valley does not warrant development of such facilities in La Quinta in the next five to seven years. Note: The aforementioned summary was derived from the January 1999 market study prepared by the Sedway Group. Please review the Sedway Group's entire market study for their complete market analysis. 06 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 016 March 22, 2002 ECONOMIC DEVELOPMENT PLAN RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 11 Projected City/Redevelopment Agency Financial Resources for Economic Development As part of its ongoing resource management effort, the City annually evaluates City/Redevelopment Agency financial resources and identifies those resources that can be pledged to economic development initiatives. During the 2002-03 fiscal year, the City anticipates having up to $26.3 million available to invest in non -infrastructure economic development and public golf course activities. Approximately $1.41 million would be City General Fund revenue; and $24.89 million would be Redevelopment Agency revenue. These funds are basically one-time resources that will most likely not be renewed when expended. City/Agency Real Estate Assets Since 1983, the City and Redevelopment Agency have accumulated real estate assets as a result of major infrastructure projects or as part of the Agency's affordable housing efforts. Exhibit A, in the Appendix of this Plan, presents a map of the real estate assets owned by the City or Redevelopment Agency. City/Redevelopment Agency real estate assets currently available for economic development include Agency properties located at the intersections of Miles Avenue and Washington Street, and the City's holdings located at the top of the Cove. Infrastructure Needs/City Capital Improvement Program As part of the annual strategic planning effort the City conducts a comprehensive review of the community's infrastructure needs. The City is working to address the community's infrastructure needs through the Five -Year Capital Improvement Program. This program identifies both current year and projected five-year capital improvement needs and resources, and delineates an annual funding schedule for specific infrastructure projects. This Economic Development Plan is integrated with the Capital Improvement Program to ensure that the infrastructure impediments to specific economic development projects are addressed, or where possible, economic development project implementation activities mitigate site - specific capital improvement needs. .!u ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 017 March 22, 2002 ECONOMIC DEVELOPMENT PLAN Section 3- 2002mO3 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quints In order to proceed with implementation activities, a business plan is required that presents a mission statement describing the intended outcome the community wishes to achieve, and the overall policies that will guide implementation activities. Finally, specific target areas and implementation efforts are detailed. Mission Statement The mission statement the community formulated for this economic development effort is as follows: The mission of the Economic Development effort is to actively support the development and expansion of existing businesses, and to proactively recruit quality revenue - generating uses that diversify and expand the City's economic base, offer a variety of products and services, increase employment opportunities, enhance City/Agency fiscal resources, preserve and enhance La Quinta's unique environment, and contribute to the quality of life for La Quinta residents. Implementation Policies The following policies guide the City's Economic Development implementation efforts. They address resource and staffing commitments, annexation strategies, use of City assets, and refinement of City processes. These policies guide City staff as they pursue implementation initiatives. Active Participation in Economic Development The City will actively implement economic development initiatives by committing resources to market development opportunities through direct contact with property owners, commercial and industrial enterprises, resort and lodging operators, and developers. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 018 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 13 Financial Resources Commitment The City and Redevelopment Agency will annually dedicate funds to support economic development and infrastructure improvement activities. Strike Team A City staff strike team will be maintained comprised of the City Manager's Office and Community Development Department. The Team will be responsible for: (1) working with local businesses to assist, where feasible, with their expansion needs, (2) actively recruiting developers/users to locate in La Quinta, (3) coordinating both the City and Redevelopment Agency economic development efforts, and (4) working with City staff to continually upgrade the City's community development, engineering and building inspection services. Business Retention/Expansion The Strike Team will work with the La Quinta Chamber of Commerce to identify and facilitate business development and expansion opportunities involving existing La Quinta businesses. Economic Base Diversification Emphasis will be placed on pursuing opportunities that will dynamically diversify La Quinta's economic base to include a balance of retail, recreation, resort, and light manufacturing uses. City/Agency Private Project Investment City/Redevelopment Agency financial investment will be primarily limited to underwriting infrastructure and municipal fee costs for projects that enhance overall City development and growth. Further, assisted projects must feature enhanced design and landscaping amenities. In formulating project specific investment parameters, the City will incorporate enhanced building and site maintenance requirements to insure that these amenities are maintained for the life of the development. City/Agency Return on Investment For commercial, industrial, or resort developments that require City/Redevelopment Agency investment to insure their economic viability, the City/Redevelopment Agency must achieve a minimum of a 15% to 18% cash on cash return, after City service costs are accounted for and by the third stabilized year of operation, in order to justify City/Redevelopment Agency investment. Further, City/Redevelopment Agency investment should be fully repaid within a 10-year period, with every attempt to achieve repayment within a 5- to 8-year period. (� ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 019 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 14 Private Project Investment - Financial Need For commercial, industrial, or resort development projects that request City/Redevelopment Agency financial investment, the City/Redevelopment Agency shall find that off -site infrastructure improvements and municipal fee costs are so excessive that the project warrants public investment to underwrite some of these costs in order to generate sufficient returns to attract private investment. Environmental Compatibility In order to maintain, protect and enhance La Quinta's unique physical environment, all new development projects will be reviewed with added emphasis on their compatibility with their environmental setting to insure preservation of La Quinta's unique natural desert and mountain landscape. Regional Transportation Opportunities The City will pursue joint efforts with regiona expansion of rail and air transportation services, Regional Airport, to support the transportation commercial, and other uses. Annexation Opportunities I agencies that facilitate the including the Desert Resorts needs of La Quinta's resort, The City will respond to annexation opportunities as requested that enhance its economic future and protect environmentally sensitive areas that are crucial to the La Quinta experience. These will include properties that enhance resort and golf course development opportunities, accommodate commercial, industrial, and transportation uses, protect environmentally sensitive areas and scenic vistas, and enhance equestrian opportunities. The City will also review potential impacts on current residents. Municipal Properties The City will pursue the timely sale and/or development of all City/Agency owned surplus property with uses that maintain, protect and enhance the environment while achieving a return on the initial City/Agency investment. Recreation Opportunities The City will explore the feasibility of developing a municipal golf course or other recreational uses that are compatible with surrounding neighborhoods. Further, efforts will be made to develop a comprehensive trail system that links the recreation amenities at Lake Cahuilla and in the Santa Rosa Mountains with the City's residential and resort communities. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA March 22, 2002 ECONOMIC DEVELOPMENT PLAN O ry IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 15 Streetscape Improvements Future major arterial streetscape and median improvements will be designed to impart a sense of place and a feeling unique only to La Quinta so that residents, visitors and other travelers will experience a sense of arriving at a special destination when traveling to or through La Quinta. Highway 111 Corridor Land Use Diversification The City will encourage the development of commercial, service commercial, office, lodging and light industrial uses within the Highway 111 corridor to diversify the community's economic base. Staff Development City staff will continually work to refine and improve their skills as they relate to fulfilling the mission of the economic development plan and program while reinforcing the perspective that the City 's economic survival depends on City staff's ability to serve the public in a courteous, efficient and knowledgeable manner. Prepare New and Update Existing Information Documents On an ongoing basis, City staff will prepare new, and update existing, promotional and community information documents for circulation to potential users and developers. Accomplishments During Fiscal Year 2001-02 The Business Plan presented in the 2001-02 Economic Development Plan identified specific target areas and activities to accomplish during the fiscal year. The following summarizes the accomplishments by target area, as of March 2002. Highway 111 Corridor ■ La Quinta Court. Highway 111 and Washington Street improvements are nearing completion. Businesses that have opened this year include Jensen's Finest Foods, Fisherman's Market, Becker and Becker Realty, Enchante Day Spa, Larsen's Golf Cart Sales, Banner Mattress, a dental office and a dry cleaner. ■ Miles/Washington Property. The City and Agency have completed a Specific Plan that entitles this property for hospitality, retail commercial, residential and park uses. The Specific Plan was approved in February 2002. The Agency is now marketing a portion of the property to hospitality developers and operators. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 021 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 16 ■ Marketing Highway I I I Properties. City staff continued to work with Highway 111 property owners to jointly pursue marketing opportunities. This included promoting development opportunities at the International Council of Shopping Centers' Palm Springs Conference, working with property owners to address impediments to development, and facilitating development proposal entitlement needs. ■ Point Happy. Project development included the opening of The Falls Steakhouse and Del Taco. A project amendment to allow hotel development on the site has not been pursued subsequent to 9-11. ■ One Eleven La Quinta Centre. Facilitated the expansion and retention of commercial retail uses. New retailers scheduled to include Staples and Ross Dress -for -Less. Conditioned the Centre at La Quinta approval to address re -use of the Wal-Mart building. Additional accomplishments include: ■ Centre at La Quinta. The City continued to work with Stamko Development to gain additional auto dealers and new "big box" retailers. Conditional Use Permit and Site Development Permit uses to that end were approved in March 2002. The Village ■ Infrastructure Improvements. Infrastructure improvements, including street, storm drain, and water/sewer enhancements have been completed. ■ Demonstration Streetscape. This project, funded by the Redevelopment Agency, has been completed. The improvements entailed creating a prototypical Village street theme for Calle Estado, including streetlights, new sidewalk, curb, and gutter, and street construction and restriping. ■ Commercial Property Improvement Program. In May 2000 the City adopted a property rehabilitation program for Village commercial properties. Assistance of up to $15,000 was made available to partially underwrite fagade, building, signage, parking and site landscaping improvement costs. This year, the program was expanded to include assistance for new construction. To date, 15 properties have participated or are currently participating in this program. ■ KSL Recreation Holdings at Eisenhower/Calle Tampico. Facilitated street improvements on Eisenhower at the bridge. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 022 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 17 ■ Live/Work Housing. The Agency continues to monitor developments in live/work housing concepts that may be appropriate for The Village. Additional accomplishments include: ■ Civic Center Campus Phase I. The City approved the concept plan that details passive recreation, public art, a future library, and lake amenity improvements for the Civic Center Campus. Construction commenced in the summer of 2001. Improvements will include a lake with an island, trees, walkways, benches, public artwork, and an acknowledgement area to honor distinguished local citizens. ■ La Quinta Historical Museum. The Agency purchased the La Quinta Historical Museum, which is located in the Village. Operated by the La Quinta Historical Society, the Museum houses exhibits on La Quinta's cultural and historical heritage. Museum expansion is currently in the design phase, with construction anticipated to begin in fiscal year 2003-04. Annexation Feasibility ■ Monroe/Jackson Annexation. The City processed and completed an annexation application from The Palms and is currently processing applications from TD Desert Development and Country Club of the Desert. Resort/Hospitality Opportunities ■ Negotiated Land Purchase Agreements. Negotiated Land Purchase Agreements for future development of resort/hospitality uses. Recreation Opportunities Housing ■ Water Related Activities at Lake Cahuilla. The City recently held a Fishing Derby at Lake Cahuilla as part of the City 's 20th Anniversary Celebration. ■ La Quinta Housing Program. The Redevelopment Agency continued to implement the La Quinta Housing Program that funds second trust deed mortgages, residential rehabilitation loans, and the purchase of dilapidated dwellings. A total of 159 second trust deed loans were funded, allocated to very low, low and moderate -income households. Further, the Agency facilitated the rehabilitation and reconstruction of 14 apartment units that will be affordable to moderate income households. The Agency also funded 12 residential rehabilitation loans that facilitated new roof, heating/air conditioning, exterior painting and landscaping improvements. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 023 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 18 Further, the Agency purchased, rehabilitated and sold one dilapidated unit in the Cove. Additional dilapidated unit purchases are under consideration. ■ Avenue 48/Adams Street Development. The Redevelopment Agency has been working with RGC Development to provide affordable housing. ■ Avenue 47/Adams Street Development. The Redevelopment Agency is facilitating the development of 80 single -story homes for very low-income seniors in conjunction with Southern Presbyterian Homes. Additional accomplishments include: Avenue 48/Jefferson Street Development. Concluded tax credit financing to facilitate the development of 118 apartment units affordable to very -low and low- income senior households. Construction is now underway. Further, the remaining single-family homes in this development are in the final stage of construction and the final units will be sold by June 2002. Marketing ■ Advertised Utilizing Television and Print Media: New Economic Development City of La Quinta Informercial. Informercial was produced in October, encouraging business development in La Quinta with a new theme —"growth with charm." Broadcast began in November and covered the Coachella Valley, San Diego, Pacific Northwest and parts of the Inland Empire and Orange County. - New Economic Development :30 and: 10 second spots. New spots were completed in October with a focus on encouraging people to visit/support City businesses and restaurants. Spots began airing in November during the news on local stations (KMIR and KESQ). - Advertorial in Palm Springs Life's Desert Progress Issues. A special issue featured an update on all Coachella Valley cities giving the City of La Quinta an opportunity to update the Coachella Valley and beyond on its latest growth and progress. Full page Economic Development Print Ad in Alaska Airlines magazine. Ad depicted La Quinta lifestyle and how you can have "both" business and pleasure in La Quinta. Ad appeared in Alaska Airlines' special section about the Palm Springs Desert Resorts in November. - Created full -page print advertisement for Bob Hope Chrysler Classic Program Guide. Created an ad that fulfilled both an economic ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 0 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 19 development message as well as one that encouraged the support for local businesses. ■ Revived and Enhanced the Shop/Dine Program. Redesigned the program and introduced it under a new name, "Passport to Savings." Initiated and laid the groundwork for this business retention program to be implemented during the summer months — intended to assist local businesses in attracting more customers. With a focus on dine/shop, the program follows a coupon book idea and involves a "passport and travel" theme. ■ Hosted the Third Annual Realtors' Breakfast. Gathered commercial real estate and financial professionals and shared with them the business opportunities in La Quinta. A PowerPoint presentation was delivered providing information on the status of various commercial/retail projects in the City. ■ Supported New and Existing Businesses with Advertising Campaign. A marketing campaign was designed and implemented to promote new and existing businesses in La Quinta, particularly those in the Village and along Highway 111. The campaign was executed during the month of March and involved an ad in The Desert Sun and a radio ad that aired on four Valley radio stations. ■ Promoted and Supported Community Services Activities: - La Quinta 20th Anniversary Celebration. Promoted the City's 20th anniversary celebration activities via the design of a logo, poster and various ads. Other Chamber/Business Events. Sponsored the Mariachi Festival in September, contributing to the purchase of event fans that served as promotional items and featured the City's logo. Took over Village Faire events (formerly Mainstreet Marketplace) and managed all aspects of program. Supported other efforts such as Chamber events and the La Quinta Arts Festival. ■ Worked on Seasonal Banner Program. Installed seasonal banner poles. Designed and displayed seasonal banners for Village Faire throughout The Village area. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA March 22, 2002 ECONOMIC DEVELOPMENT PLAN 025 25 IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 20 Additional accomplishments include: Participated in International Council of Shopping Centers' Western Division Conference. Co -sponsored the Beer & Wine Reception for the event, giving away dinner and golf gift certificates as prizes to entice those wishing to expand a store/restaurant to consider La Quinta. People dropped their business cards at the City booth for giveaways, and staff subsequently mailed contacts information on the City. ■ Participated in Other Trade Show and Business Events. Participated in the NaftaSho in Mexicali, Mexico; the East Valley Business Symposium in Indio; and the International Trade Outlook event sponsored by the Coachella Valley Economic Partnership (CVEP). Sponsored the County of Riverside Date Festival. Sponsored this annual event and participated in a kiosk program, whereby City of La Quinta informational material was displayed and available for fair visitors. ■ Developed Photo Library for City. Select beauty shots of the City were organized electronically on a disk for use by City staff, marketing firm, and other interested parties. A hard copy file was also made available for easy viewing. 2002-03 Implementation Activities and Target Areas The following initiatives will be pursued during the 2002-03 fiscal year. They are designed to support efforts in the Highway 111 corridor and the Village, while initiating new endeavors involving the resort and hospitality industries. In addition, to direct property owner and users activities, the City and Agency will continue to pursue targeted community marketing activities and affordable housing efforts. Highway 111 Corridor Activities to Accomplish in • Continue to market La Quinta development 2002-03: opportunities to regional, hotel and family restaurant/entertainment developers and operators in conjunction with property owners. • Conclude a disposition and development agreement that leads to hotel, restaurant, office and residential development on the Miles/Washington property. ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 0 2 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 21 • Facilitate the expansion and retention of commercial retail uses at One Eleven La Quinta Center, and the reuse of commercial structures that may be abandoned by existing retail uses within this Center. The Village Activities to Accomplish in • Continue to market the Commercial 2002-03: Property Improvement Program to facilitate continued property improvement activities. • Continue exploring live/work loft housing opportunities. • Complete the demonstration streetscape improvement project for Avenida La Fonda. Improvements will include decorative streetlights, new sidewalk, curb and gutter, street reconstruction, and re -striping. Annexation Feasibility Activities to Accomplish in • Continue to discuss potential annexation 2002-03: opportunities with affected residents and landowners, and look at the potential impacts on current residents. Resort/Hospitality Opportunities Activities to Accomplish in • Complete land acquisition activities for 2002-03: development of resort/hospitality uses. • Initiate planning activities for golf, recreation and hospitality uses. • Solicit proposals from landowners and developers to jointly develop additional resort and hospitality uses. • Continue discussions with KSL Recreation regarding improvements to the La Quinta Resort & Club, and other resort/recreation ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 027 March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 22 developments. Housing Activities to Accomplish in Conclude an affordable housing agreement 2002-03: for the development of the Agency's Avenue 48 and Adams Street property. • Conclude an affordable housing agreement for the Agency's Avenue 47 and Adams Street property. • Purchase and reserve property for future affordable housing development. • Identify new residential development proposals allowing the Agency to acquire additional affordable units. • Purchase additional dilapidated units in the Cove and initiate rehabilitation/reconstruction activities. • Sell additional units in the La Quinta Housing Program to very low-income households. Marketing Activities to Accomplish in • Implement the "Passport to Savings" 2002-03: program during the summer of 2002 in support of City businesses, and evaluate its effectiveness for implementation of a similar program in the summer of 2003. • Continue the City's "advertising" program utilizing print, television and radio media. Update the economic development infomercial, advertise in new publications, and continue advertising in pertinent local publications. • Create new and updated economic development collateral material, including new photos, new presentation folders, and (183 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 0 n Q March 22, 2002 ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION POLICIES, ACCOMPLISHMENTS AND NEW INITIATIVES PAGE 23 other items that will help promote the City's economic development efforts. • Create more of an impact at the International Council of Shopping Centers' Annual Trade Conference (usually held in Palm Springs). Develop new ideas to make the La Quinta booth an "eye-catcher," compelling people to stop by and visit. • Continue presence at various trade show and business events, such as ICSC, NatfaSho, East Valley Business Symposium, and International Trade Outlook. • Develop the City's photo library by identifying a top photographer to take new "glamour' shots of the City. • Continue supporting and advertising community services events. Programs/activities may include: - Continue working on the City's banner program; - Advertise the grand opening of the Civic Center Campus; - Advertise the grand opening of the museum; - Advertise the grand opening of the La Quinta Park; - Continue to support local events such as Mariachi Festival. Recreation Opportunities Activities to Accomplish in Conclude property acquisition activities 2002-03: related to developing public golf, passive recreation and open space opportunities that support additional resort and hospitality development. • Initiate public golf site planning activities. • Explore water -related activities at Lake Cahuilla. auk ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA n . 4. March 22, 2002 ECONOMIC DEVELOPMENT PLAN Exhibit A- 2OO2mO3 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quints 08 f-1 ROSENOW SPEVACEK GROUP, INC. CITY OF LA QUINTA 3 March 22, 2002 ECONOMIC DEVELOPMENT PLAN ATTACHMENT 2 City Council Minutes 14 April 2, 2002 Council Member Sniff agreed and suggested deleting "Fam" tours marketing strategy. from the Council concurred on both suggestions. 2. DISCUSSION OF THE DRAFT 2002/2003 ECONOMIC DEVELOPMENT PLAN . Assistant City Manager Weiss presented the staff report. Council Member Sniff questioned the need to reference the Sedway Group Market Study because it's dated material. Council Member Henderson noted the study has been updated to 1999. Council Member Adolph suggested deleting "aggressively" under Annexation Opportunities (Page 20) because it doesn't project what the City has been telling people. After a brief discussion, Council concurred to delete "aggressively" and add, as requested." Mayor Pena suggested adding, "and look at potential impacts on current residents" under Annexation Feasibility (Page 27). Council concurred. Council Member Henderson questioned the purpose in referencing the Sedway Group's forecast for new restaurants (Page 14) since the City has already reached that point. She noted some of the references need to be refined to coincide with the changes made to the marketing strategy plan. Council Member Sniff stated he felt the references to the Sedway Group should be removed. Mayor Pena suggested under Key Assets, deleting "Golf Community" after The Quarry (Page 10) and adding "La Quinta Country Club." He also suggested adding language in the first paragraph under La Quinta Market Strengths(Pa e 12) to reflect the City's growth in families, as well as retirees. g 3. DISCUSSION OF DRAFT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2002/2003 THROUGH 2O06/2007. FOR Interim Public Works Director/City Engineer Stephenson presented the sta ' report. fc' �� v ()3z AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 13 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map for Parcel Map 30147, One -Eleven La Quinta Center PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map 30147, One -Eleven La Quinta Center. None. None. Parcel Map 30147 is located east of Washington Street, north of Highway 1 1 1 and west of Adams Street (Attachment 1), and consists of 4 (four) commercial lots (Attachment 2) . The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of April 18, 2002, City staff has received approval of a technically correct Final Map from the City's Acting Surveyor. A Subdivision Improvement Agreement is not required for this Final Map as all conditions have been met as stated in the Conditions of Approval. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map. The approval is contingent upon recording a technically correct Final Map by the County Recorder with all required signatures except for the City Clerk, within 30 days (April June 6, 2002). Once conditional approval is granted, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. T:\PW DEPT\COUNCIL\2002\020507c. wpd The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map 30147, One -Eleven La Quinta Center; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map 30147, One -Eleven La Quinta Center; or 3. Provide staff with alternative direction. Respectfully submitted, *F'ttephenson, P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 00f T:\PW DEPT\COUNCIL\2002\020507c. wpd RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF PARCEL MAP 30147, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the Final Map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Parcel Map 30147 is conditionally approved provided the subdivider submits all required items on or before June 6, 2002. Section 2. The City Council's approval of the Final Map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirement to the City Engineer's satisfaction. ".J 003 A. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on June 6, 2002. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the Final Map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 7th day of May, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California ij�p0� ATTACHMENT 1 F'RED WARING DRIVE VICINITY Y1P v 0G -ATTACHMENT" 2 SHEET 1 OF 4 SHEETS IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CAUFORNIA FKec THIS _ DAY OF_..,=. AT _ M. IN BOOK OF PARCEL THE REQUEST OF THE CLERK OF THE PARCEL MAP NO, 30147 NO MAPS AT PAGE �, AT CITY OF LA QUINTA. FEE BEING A SUBDIVISION OF A PORTION OF PARCELS 2. 3, 4. AND 16 OF PARCEL MAP NO. GARY L. ORSO. OOUNTY RECORDER 25865 AS SHOWN ON MAP FILED IN BOOK 172 PAGES 21 THROUGH 27, INCLUSIVE OF eY DE►UTY PARCEL MAPS, ALSO SHOWN AS PARCEL B OF LOT LINE ADJUSTMENT NO. LLA 98-297 RECORDED MARCH 19, 1999 AS INSTRUMENT NO. 114745 OF OFFICIAL RECORDS, BOTH SUBDIVISp1 QUARANTEE: STEWART mLE COMPANY IN RECORDS OF SAID COUNTY. HALL do FOREMAN, INC. JULY, 2001 OWNER'S STATEMENT WE HEREBY STATE THAT WE ARE THE CRIERS OF THE LAND INCLUDED WITNN THE SUBDIVISION SHOWN HEREON; TWAT WE ARE THE ONLY PERSONS WHOSE CONSENT IS NECESSARY TO PASS A GEAR TITLE TO SAID LAND. THAT WE CONSENT TO THE MAKING AND RECORDING OF THIS SUBDIVISION MAP AS SHOWN WTHIN THE DISTINCTIVE BORDER LINE. WASHINGTON PLAZA ASSOCIATES, A CAUFORNA GENERAL PARTNERSHIP MICHAELL SHOO N, MANAGING MEMBER CURCI-TURNER COMPANY. LLC. A CALIFORNIA LIMITED LIABILITY COMPANY BY: N JQWWCLW(X MANAGING MEMBER V 7MLap 1— JOHN CURC% TRUSTEE OF THE CURCI REVOCABLE TRUST NO. 2. BENERCIARY UNDER DEED OF TRUST RECORDED AUGUST 23, 1999 AS INSTRUMENT NO. 99-376694 OF OFFICIAL RECORDS. NOTARY ACKWRMM22MI STATE OF COUNTY 0a �!r ON BEFORE ME. PERSONALLY APPEARED PERSONALLY KNOVN TO t'VIDENCEj TO BE TIE PERSONS) V040SE NAMES) t! TO THE VATHN INSTRUMENT AND TO ME TfHHAT NEf9H4E CUTEO THE pG ENT THE AND AT BY Mq� HIEII S THE NSTRUYENT TFE PERSONS OR THE ENTITY UPON BEN WHICH THE S) ACTED. EXECUTED THE INSTRUMENT. WITNESS MY NAND: L i "4 &W�2' NO Y C IN ANDAM AAM-..'r PRINT E MY PRINCIPAL PLACE OF I S COUNTY MY COMMISSION EXPIRES STATE OF COUNTY OF )Ss ON PERSONALLY APPE PERSONALLY KNOVN TO EVIDENCE) TO BE THE PEF VTHIN INSTRUMENT AND J THE SAME N MlS/HERjffl HER/THEIR SIGNATURE S) BEHALF OF VMICH THE PE VITNESS MY HAND: / NOTARY PUBLIC IN FOR SAID STATE PIINHT NAME MY PRN AL PLACE OF BUSINESS IS IN MY EXPIRES SEE SHEET 2 FOR SIGNATURE OMISSIONS BEFORE MW THE THAT BY HIS OR THE ENTITY UPON SURVEYOR'S STATEMENT THIS MAP WAS PREPARED BY ME OR UNDER MY SUPERVISION AND IS BASED ON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT' AND LOCAL ORDINANCE AT THE REQUEST OF WA94 NOW PLAZA ASSOCIATES. INC. DURING AUGUST 2001. 1 HERESY STATE THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED, OR MILL BE IN ACCORDANCE WITH THE TERMS OF THE MONUMENT AGREEMENT FOR THE MAP; AND THAT SAID MONUMENTS•ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS T04E APPROVED OR ONALLY APPROVED TENTATIVE MAP. IF ANY. �[f oa.td •oi JAY KAY SEYMOUR /.L 1 DATE Mel LICENSE EXPIRES: 6/30/03 • uw "/eo • CITY ENGINEER'S STATEMENTS VIAL I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN AIDED MAP OF PARCEL MAP NO. 30147 CONSISTING OF FOUR (4) SHEETS. THAT THE SUBDIVISION SHOWN NEWEON IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE STATE SUBDIVISION MAP ACT AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE 7MTA71W MAP HAVE BEEN COMPLIED VRTH. ROV F. 5TEPNEAo0FoA1 PC.. R.C.E. N" EXPW�W7EXV2, ' D®PECTGQ efrW k_e DATED. CITY SURVEYOR'S STATEMENT 1 NEWBY STATE THAT 1 HAVE EXAMINED THE TATHN MAP OF PARCEL MAP NO. 30147 CONSISTING OF ►OUR (4) SHEETS. AND I AM SATISFIED THAT SAID MAP IS TECHNICALLY CORRECT. / �ril'6- . .:0.0/ C A. NELSON. P.L9. 5363 EXP. 9f30/OS DATE ACTNO CITY SURVEYOR Af% CITY CLERK'S STATEMENT I, JJNE S. GREEK. CITY CLERK AND EX-OFnO0 CLERK OF THE CITY COUNCIL OF THE CITY OF LA QUNTA. STATE OF CALIFM" DO HEREBY STATE THAT SAID CITY COUNCIL, AT ITS REGULAR MEETING ON THE _- DAY OF 20CI DULY APPROVED PARCEL MAP NO. 30147. JUNE S. GREEK CITY CLERK AND EX-OFFlgO CLERK OF THE CITY COUNCIL. CITY OF LA QUNTA 0 X BONO CERTINICATE: I HER TIFY THAT A BOND IN THE SUM OF = BEEN EXEIAUTEo WITH THE BOARD OF SUPERVISORS OF THE TY OF RIVERSIDE. CAUFORNIA D UPON THE PAYMENT OF ALL TAXE TE. COUNTY. MUNICIPAL OR LOCAL, AND ALL AL ASSESSMENTS COLLECTED AXES WHICH AT THE TIME OF FILING THIS MAP VNTH COUNTY RECORDER UEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE ANDS ONO HAS DULY APPROVED BY SAD BOARD OF SUPERVISORS. DATED: CASH TAX BOND GERALD A. PAUL MCDONNELL CLERK OF THE OF SUPERVISORS COUNTY TAX CTOR BY. TAX COLLECTOR'S CERTIICATE 1 HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF THIS OFFICE, AS OF THIS DAZE, COUNTY THERE ARE NO LIENS AGAINST THE PROPERTY SHOWN ON THE "THIN MAP FOR UNPAID \ STATE. COUNTY, MUNICIPAL OR LOCAL TAXES OR SPECIAL ASSESSMENTS TAXES COLLECTED AS TAXES. EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES DATED: _!1 17 I=. PAUL MCOONNELL COUNTY TAX COLLECTOR BY SHEET 2 OF 4 SHEETS IN THE CITY OF LA OUINTA. COUNTY OF RIVERSIDE. STATE OF CALIFORNIA PARCEL MAP NO. 30147 BEING A SUBDIVISION OF A PORTION OF PARCELS 2. 3, 4, AND 16 OF PARCEL MAP NO. 25865 AS SHOWN ON MAP FILED IN BOOK 172 PAGES 21 THROUGH 27, INCLUSIVE OF PARCEL MAPS, ALSO SHOWN AS PARCEL 8 OF LOT LINE ADJUSTMENT NO. LLA 98-297 RECORDED MARCH 19. 1999 AS INSTRUMENT NO. 114745 OF OFFICIAL RECORDS, BOTH IN RECORDS OF SAID COUNTY. HALL & FOREMAN. INC. JULY. 2001 SIGNATURE OMISSIONS IN ACCORDANCE 1MTN THE PROVI M OF SECTION ON 436 OF THE SUBDIVISION MAP ACT. THE FOLLOWING SMATURES HAVE SEEN OMITTED. 1. NON-EXCLUSIVE EASEMENT OVER AND ACROSS THE COMMON AREAS OF EACH PARCEL IN PARCEL MAP NO. 25565 AS SHOWN BY MAP IN BOOK 172 PAGES 21 THROUGH 27, INCLUSIVE OF PARCEL MAPS RECORDS OF RMERSI E COUNTY FOR VEHICULAR AND PEDESTRIAN INGRESS AND E:RESS. PARHONG. SEWERS, WATER AND OAS PIPELRNM DRAINAGE FACILITIES, ELECINICAL AND TELEPHONE CONDUITS, LINES AND WIRES AND OTHER PUBLIC UTILITIES FOR BOTH INSTALLATION AND MAINTENANCE AND INCIDENTAL PURPOSES THEIREOF. AS ESTABLISHED AND SET I" IN THAT CERTAIN DECLARATION RECORDED AUGUST 27. 1291 AS INSTRUMENT NO. 256214. AND THAT CERTAIN DECLARATION RECORDED MARCH 19, 1992 AS INSTRUMENT NO. 9670. ALL OF OFFICIAL RECORDS OF RIVERSIDE COUNTY. GILIFOIBNOA. BLANKET IN NATURE. 2. THE UNITED STATES OF AMERICA, HOLDER OF AN EASEMENT FOR WATER RIGHTS. DITCHES AND CANALS BY INSTRUMENT RECORDED OCTOBER 30. 110 IN BOOK S. PACE 244. OF PATENTS, RECORDS OF RIVERSIDE COUNTY, CALIFOIINUL BLANKET IN MATURE. 3. COAC HELLA VALLEY COUNTY WATER DISTRICT. HOLDER OF EASEMENTS FOR RIGHTS FOR ROADS. PIPELINES. DITCHES AND CONDUITS BY INSTRUMENTS OF RECORD. BLANKET IN NATURE. 4. COACHELLA VALLEY COUNTY WATER DISTRICT. HOLDER OF AN EASEMENT FOR UNDERGROUND PIPELINE AND NECESSARY DEVICES AND APPURTENANCES AND INCIDENTAL PURPOSES PER DOCUMENT RECORDED JANUARY S. 1592 AS INSTRUMENT NO. 3366 OF OFFICIAL RECORDS 5. GTE CALIFORNIA INCORPORATED, A CORPORATION HOLDER OF AN EASEMENT FOR UNDERGROUND CONDUITS. MANHOLES, PEDESTALS, CABLES. WIRES AND APPURTENANCES. FOR THE TRANSMISSION OF CLEC71RC ENERGY FOR COMMUNICATION AND OTHER PURPOSES PER COMMENT RECORDED DECEMBER 16. 1992 AS M57MAIENT NO. 4MIO OF OFFICIAL RECORDS 008 BMW 3 OF 4 SHEETS IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE. STATE OF CAUFORNIA PARCEL MAP NOB 30147 BEING A SUBDIVISION OF A PORTION OF PARCELS 2, 3. 4, AND 16 OF PARCEL MAP NO. 25865 AS SHOWN ON MAP FILED IN BOOK 172 PAGES 21 THROUGH 27, INCLUSIVE OF PARCEL MAPS, ALSO SHOWN AS PARCEL B OF LOT LINE ADJUSTMENT NO. LLA 98-297 RECORDED MARCH 19, 1999 AS INSTRUMENT NO. 114745 OF OFFICIAL RECORDS, BOTH IN RECORDS OF SAID COUNTY. N HALL do FOREMAN. INC. JULY, 2001 1•-200' I I FD. S.W, t TAG PPEERRPAIA 172/21-27 4,1FLUSH � d • �; ra\i\F FD. I.P. TAOOED LS. e 1 QirCERTFtA� P M.BB,. I.?j 27 C01 FUA► -E 06- D7 \�/ ��- 0-0295'S2- W-W46 OR T-88.94' L-177.85' \ PCL. 8 LLA \ \ Oseom OjL ` \PCL Pa \ act 4!•� �w*. a • C 11.P. t TAC \�`�� \ ` PCL L.S. 5749. FLUSH 4 PER R.S. 106/32Qi �[' .�� ` FD. 2 1/4- BRASS CAP CAL DIV. HWYS. IN 3. O.D. � OA \\14 y LP. FLUSH PER P.M.B. .q 172/21-27.\`a'�b• °� PARCEL MAP 1B418 P.M.H. 113/49-50 \� '� Jjc?jtr ` FD. RIV. CO. BID. TYPE '8' p �\ '► MONUMENT TAGGED LS. 4146, FLUSH PER P.M.B. GO/IL fill" FD. 1' O.D. I.P. 284 PARCEL MAP DBE •!� � � 172� R.C.E. � PALL. I PJMJ. 60/18 }Lp SURVEYOR'S NOTES I 1. BEARINGS ARE BASED ON THE CENTERLINE OF CALIFORNIA STATE HIGHWAY NO. III BEING N41TI8'35'W AS SHOMM ON PARCEL MAP NO. 25865, P.M.B. 172/21-27. RECORDS OF RIVERSIDE COUNTY. 2. ♦ INDICATES FOUND MONUMENTS AS NOTED.I 3. ■ INDICATES FOUND 1' O.D. I.P., SPIKE t WASHER OR LEAD AND TAG. TAGGED LS. 5749. PER P.M. NO. 25865. P.M.B. 172/21-27. UNLESS OTHERWISE NOTED. pp 4. • INDICATES FOUND 1' O.D. I.P.. SPIKE• WASHER AND TAG, OR LEAD AND FD. 2 1/4' BRASS CAPI TAG. TAGGED LS. 5749 PER RECORD OF SURVEY R.S. 109/81-85. CAL DIV. HWYS. IN I 3' O.D. LP. FLUSH PER 5, 1' O.D. LP., SPNCE. WASHER AND TAG OR LEAD AND TAG, TAGGED P.M.B. 172/21-27 "1 LS. 8501 TO BE SET AT ALL PARCEL CORNERS UNLESS OTHERWISE f NOTED. Q A, 1 6. ALL DATA SHOWN IS RECORD AND MEASURED PER RECORD OF SURVEY R.S. 109/51-85 7. THIS PARCEL MAP CONTAINS 4 PARCELS 5.38 ACRES GROSS \ I � IEASElIEtl7�S \ COACHELLA VALLEY WATER DISTRICT HOLDER OF AN EASEMENT FOR WATER ter\ I S PURPOSES PER DOCUMENT JANUARY S. 1992 AS INSTRUMENT NO. OFFICIAL ! \ t ® GTE CALIFORNIA INCORPORATED HOLDER OF AN EASEMENT FOR COMMUNICATION �, • AND OTHER PURPOSES PER DOCUMENT RECORDED DECEMBER 16. 1992 AS INSTRUMENT NO. 478510. OF OFFICIAL RE FD. S.W t TAG, LS. 5749. FLUSH ACCEPTED AS INTERSECTION OF CENTERLINE OF HWY III t E'LY LINE SEC. 30 PER P.M.B. 172/21-27 SHEET 4 OF 4 SHEETS IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 30147 BEING A SUBDIVISION OF A PORTION OF PARCELS 2, 3, 4, AND 16 OF PARCEL MAP NO. 25865 AS SHOWN ON MAP FILED IN BOOK 172 PAGES 21 THROUGH 27, INCLUSIVE OF PARCEL MAPS, ALSO SHOWN AS PARCEL B OF LOT LINE ADJUSTMENT NO. LLA 98-297 RECORDED MARCH 19, 1999 AS INSTRUMENT NO. 114745 OF OFFICIAL RECORDS, BOTH IN THE RECORDERS OFFICE OF SAID COUNTY. HALL & FOREMAN, INC. JULY, 2001 �T SEE SHEEET 3 FOR BASIS OF N BEARINGS, SURVEYOR'S NOTES, `\\ AND EASEMENT NOTES O PCL A � � CERTIFICATE OF / � Its COMPLJANCE 08-•207 �✓ 00-11474-5 O.R. �. `\� �► '` L � `si, PCL b LLA 0->✓J8 \� PCL 1 02-'g08g0 O.R. \ \ ,.sa AC. AN PCL 2 \ 1.39 AC. a•e \< AA c FIX 2 1/4• !BASS CAP ° CAL DIV. HWYS. IN r a0. LP. FLUSH PER PX& / �\ 172/21-27. oc, ttj \ 0: 'PCL aeo AC. N FD. I.P. TACCED L& 5749, ON. Q6' PER P.M.O. 172/Z1-Z7 LL„g, PCL 4 1." AC muzi w 4.91 Nssw'oo•E ,a1s r V'z' v ' PCL 3 �-�QF'RTlFJCATZ OF ,�,� � �OJv1PL1ANC� 06-137242 (7R 0011 0 1 �'-% 010 COUNCIL/RDA MEETING DATE: May 7, 2002 ITEM TITLE: Approval of a Resolution to Reaffirm the City's Adoption of the Annual Assessment for CSA 152, Authorize Riverside County to Continue to Levy Assessments, and Indemnify and Hold the County Harmless for Levying Assessments on City Parcels Under CSA 152 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council authorizing Riverside County to levy assessments for the Fiscal Year 2002/2003 under CSA 152. The adoption of this Resolution will authorize Riverside County to continue assessing CSA 152 assessments in the amount of nine dollars and ninety-nine cents ($9.99) per parcel within the City of La Quinta. The estimated revenue for Fiscal Year 2002/2003 is approximately $150,000. None. In December 1991, the County of Riverside initiated the use of County Service Area (CSA) 152 to provide funding for local jurisdictions for flood control and storm drain maintenance. On May 20, 1997, the City of La Quinta passed Resolution No. 97-39 approving the Benefit Assessment Unit (BAU) rate for the Fiscal Year 1997/98 CSA 152 Assessment. Resolution No. 97-39 states that the City shall agree to indemnify, defend, and hold the County and members of its Board, Officers, Employees, and Agents harmless from any and all claims, demands, and causes for the collection of assessments under CSA 152. Each year the County of Riverside collects the $9.99 assessment per parcel under CSA 152 to fund the City's program for the National Pollutant Discharge Elimination System (NPDES) Permit. The services funded by CSA 152 include, but are not limited to, flood control and storm drain maintenance, detention basin maintenance, and street sweeping. 094 TAPW DEPT\COUNCIL\2002\020507b. wpd The City utilizes revenue from CSA 152 for street sweeping and storm drain maintenance and operation; therefore, this assessment is exempt under the provisions of Proposition 218. The County of Riverside requires a City Council Resolution stating that the City's program will continue and that the parcel charge will remain unchanged for Fiscal Year 2002/2003. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council authorizing Riverside County to levy assessments for the Fiscal Year 2002/2003 under CSA 152; or 2. Do not adopt a Resolution of the City Council and fund the street sweeping, flood control facility/drainage facility maintenance and operations, and the NPDES Program from the General Fund (this will result in an approximate expenditure of approximately $150,000 annually from the General Fund); or 3. Provide staff with alternative direction. RespectfpRy sgbm tted, Roy F/ Steph'erf§o`h; P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager T:\PWDEPT\COUNCIL\2002\020507b.wpd 002 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING FINDINGS AND RECONFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR THE COUNTY SERVICE AREA 152 TO FUND THE CITY'S STREET SWEEPING PROGRAM AND OPERATE AND MAINTAIN THE CITY'S DRAINAGE AND FLOOD CONTROL SYSTEMS WHEREAS, the Riverside County Service Area 152 (CSA 152) was created under the Benefit Assessment Act of 1982 (Government Code Section 54702, et seq.), which authorized local agencies to impose benefit assessments to finance the maintenance and operation costs of flood control and drainage systems, based on the proportionate storm water runoff from each parcel; and WHEREAS, under the federally -mandated but unfunded National Pollutant Discharge Elimination System (NPDES) Program, the City is required to have a valid permit from the Regional Water Quality Control Board to discharge water runoff from properties within the boundaries of the City; and WHEREAS, street sweeping is a pro -active method of insuring pro -active maintenance from street runoff into the flood control and drainage systems of the City; and WHEREAS, the City is a co-permittee of Permit No. CSA-617002 with the County of Riverside and the incorporated cities therein; and WHEREAS, the City, by its Resolution No. 97-39, adopted on May 20, 1997 authorized Riverside County to levy and establish a Benefit Assessment Unit (BAU) rate for the 1997/98 Fiscal Year CSA 152 assessments, WHEREAS, the City by its Resolution No. 97-39, adopted on May 20, 1997, agreed to indemnify and hold the County harmless for levying Assessments on the City parcels under CSA 152, WHEREAS, the City uses revenues from CSA 152 assessments solely for the purpose of maintaining and operating the City's flood control and drainage system to comply with the NPDES Permit and to provide street sweeping within the City of La Quinta; and WHEREAS, Proposition 218, adopted by voters on November 6, 1996, established new procedures and approval requirements for all existing assessments, unless the assessment is exempt from the new requirements; and TAPWDEPT\COUNCIL\2002\020507b.wpd 003 WHEREAS, certain assessments that existed on November 6, 1996, are specifically exempt from the Proposition 218 procedures and approval requirements, including assessments imposed exclusively to finance the capital costs and maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA RESOLVES AS FOLLOWS: Section 1 . The foregoing recitals are true and correct and the City Council so finds and determines. Section 2. The City Council finds and declares that the City's CSA 152 charges are assessments with the definition of California Constitution Article MID, Section 2(b), in that they confer special benefits upon each parcel of property subject to the assessments. Section 3. The City Council finds and declares that pursuant to Article XIIID, Section 5(a), the City's CSA 152 assessments are exempt from the new procedures and approval requirements of Article XIIID, Section 4, because the City's CSA 152 assessments existed before November 6, 1996, and the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for street sweeping, flood control, and drainage systems in the City. Section 4. The City Council hereby reaffirms its adoption of the annual assessment for CSA 152 and hereby determines that the annual assessment rate for Fiscal Year 2002/2003 for CSA 152 is to be set at nine dollars and ninety-nine cents ($9.99) per benefit assessment unit. The method of computation has not been changed nor has the rate of assessment been increased since August 6, 1996. Section 5. The City Council hereby authorized the County of Riverside to levy assessments under CSA 152 for the benefit of the City. The City agrees that it shall indemnify, defend and hold County and members of its Board, and its officers, employees and agents harmless from (1) any and all claims, demands, and causes of action of any kind or nature whatsoever and (2) any and all liability of any kind or nature whatsoever that may arise out of or be caused by, or be attributable to the imposition, collection, or allocation of any tax (special or general), assessment fees or charges, and/or any other revenue generated through City's application of reliance on or use of County Service Area 152. u1. T:\PWDEPT\COUNCIL\2002\020507b.wpd 004 vote: PASSED, APPROVED AND ADOPTED this 71h day of May 2002, by the following AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California T:\PWDEPT\COUNCIL\2002\020507b.Wpd LJ11.W005 000 �.°'�,TQ •C of9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 7, 2002 ITEM TITLE: Approval of Contract Change Order No. 75 to Granite Construction Company to Complete Outstanding Scope of Work for Jefferson Street Improvements, Phase I (Avenue 54 to Highway 1 1 1), Project No. 99-05 BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order (CCO) No. 75 in an amount not -to -exceed $308,553 to construct outstanding scope of work to Jefferson Street Improvements, Phase I (Avenue 54 to Highway 1 1 1), Project No. 99-05. The following represents the project budget and funding sources: SB 300 (401-000-493-485) $713,41 1.00 $2,882,008.00 Infrastructure Funds (401-000-493-000) CVAG Funding (401-000-466-481) TOTAL FUNDING: The following summarizes costs for construction support: Project Design: Construction Management: Materials Testing/Field Survey: Right of Way Acquisition: Administration: TOTAL: $12,589,513.00 $16,184,932.00 $1,235,338 $444,494 $141,635 $1,557,863 $668,010 $4,047,340 The following represents a summary of the project construction expenditures: Base Construction Contract Amount: $6,866,566 CCO No. 1-74: CCO No. 75: REVISED CONTRACT TOTAL: $1,681,811 $308,553 $8,856,930 0 1C TAPW DEPT\COUNCIL\2002\020507a. wpd As illustrated, CCO No. 75 will increase the contract by $308,553 and add 29 consecutive calendar days to the contract. Adequate funding is available to support staff's recommendation. None. The project was bid and is being constructed utilizing prevailing wages. On June 29, 1999, the City Council awarded a contract to construct Phase I of the Jefferson Street Improvement project to Granite Construction Company in the amount of $6,866,566.00. The contract provides for 300 consecutive calendar days in which to perform all tasks listed within the bid documents. CCO No. 75 (Attachment 1) compensates the Contractor for scope of work necessary to complete roadway improvements to the north bound lanes from Avenue 49 to Avenue 48. Specifically, CCO No. 75 compensates the Contractor for work portions of which were in the original contract but were not able to be performed by the Contractor in a continuous manner and, therefore, caused the character of the work to change. This work was then negotiated as a lump sum to perform the following tasks; 1. Irrigation Pipe Work. This work will keep irrigation water users temporarily supplied until the L-3 Pump Station is permanently reconfigured. 2. Electrical & Signal Work. This work will complete the signal work at Avenue 48 as well as install conduit sleeves for future signalization at Avenue 49. 3. Relocate a conflicting fire hydrant at the southeast corner of Avenue 49 4. Curb/Gutter and Paving. This work will complete the remaining portion of Jefferson Street to its ultimate width. 5. Traffic Control/Final Striping and Signing. The Contractor has requested an additional 21 working days in which to perform this work which equates to 29 consecutive calendar days. The contract is written in calendar days and requests for time must be in the same format. Staff has reviewed the value of the work proposed and the time requested and finds them acceptable and, therefore, recommends approval. The Contractor, acting in "good faith," began this work effort on Monday, April 22, 2002. This remaining work is expected to be completed on or before May 15, 2002, barring any unforeseen circumstances. 002 T:\PWDEPT\COUNCIL\2002\020507a.wpd The alternatives available to the City Council include: 1 . Approve Contract Change Order No. 75 in an amount not -to -exceed $308,553 to construct outstanding scope of improvements to Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1, Project No. 99-05. 2. Do not approve Contract Change Order No. 75 to Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1, Project No. 99-05. 3. Provide staff with alternative direction. Respectf f 1 Roy 7. StephetTson Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Contract Change Order No. 75 .,�- 003 T:\PWDEPT\COUNCIL\2002\020507a.wpd L:V) T4t 4 4Q" INC ��TED C� OF f� CONTRACT: CONTRACTOR: JEFFERSON STREET IMPROVEMENTS HIGHWAY III TO AVENUE 54 Granite Construction Company 38-000 Monroe Street Indio, California 92203 Sheet 1 of 25 PROJECT NO.99-05 CONTRACT CHANGE ORDER NO. 75 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE: Provide the necessary labor, equipment and materials to perform the work to make temporary irrigation tie-in @ L-3 pump station, complete intersection improvements at Ave. 48 and more specifically as described on the attached pages 2-24, tasks 1 through 9, including general account support costs tasks 1 through 8 and as summarized on page 25. This work shall be compensated by negotiated lump sum method due to the change in character of the work specified. TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED: $308,553 Previous Contract Amount through Change Order No. 74 $85548,377 Add this Contract Change Order No. 75 $308,553 Revised Contract Amount $8,856,930 By reason of this change order the time of completion is adjusted as follows: 20 working days = 28 consecutive calendar days added to contract time. The revised contract completion date shall be: TO BE DETERMINED Submitted By: Approved By: Date: (City of Indio) Date: Approved By: (City of L.Q.) Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes direct and indirect overhead expenses for any delays. 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N i M .... , I Ln 0 �1 M N Q 1 I I I I I I+ 1 I # 1 I # ca I I I Q � U N 0 W U 1 I E O I # dP rn Q1 rT to qr u1 to O W w M O 1 N w I w In I- I- 1 O %D I tD In C %1 N 1 I I I 1 I 1 I qF I I 1 I I I H i i FA•I OII II II II II I1 I H H I H I O 1 I U I I alp i 0 i ap4 HU R-4OZH p WI I H V] V) I I dP dP dP I I dP I I dP O O O I O I 0 0 0 1 0 1 . , . , In In Ian 1 O 1 N rI I I E+ H 0 a 01* N N COUNCIL/RDA MEETING DATE: May 7, 2002 ITEM TITLE: Adoption of a Resolution Directing the City Engineer to Prepare the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1 for Fiscal Year 2002/2003 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council directing the City Engineer to prepare the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1 for Fiscal Year 2002/2003. Adoption of this Resolution is the first step of the process for establishing the 2002/2003 Landscape and Lighting Assessment. As a result of Proposition 218, property may only be assessed for exempt projects which include traffic signals, street lights, and landscaping/drainage facilities within the public Right -of -Way. None. Provisions of the Lighting and Landscape Act of 1972 require the preparation of an annual Engineer's Report. The Engineer's Report provides the City Council with an annual review of current and projected (Fiscal Year 2002/2003) costs for construction, operation, maintenance and servicing of facilities in the City's Landscape and Lighting Assessment District. Adoption of this Resolution only initiates the process of preparing the Engineer's Report for Fiscal Year 2002/2003. The final Engineer's Report will establish the assessment levels within the District for the upcoming year. 0 " I T:\PW DEPT\COUNCIL\2002\020507d. wpd Pursuant to this Resolution, the tentative schedule to complete these services is as follows: Action Date Adopt Initial Resolution May 7, 2002 Complete Preliminary Parcel Map Reconciliation May 10, 2002 Complete Draft Preliminary Engineer's Report May 14, 2002 Council Approval of Preliminary Engineer's Report May 21, 2002 Public Meeting/Hearing Notice June 4, 2002 Public Meeting/Hearing July 2, 2002 Adopt Final Resolution July 2, 2002 The recommended actions are required to implement assessments for Landscape and Lighting Assessment District 89-1 for Fiscal Year 2002/2003. Subsequent to Proposition 218, Landscape and Lighting costs in La Quinta have been partially funded by assessments, with the remaining costs funded by the City's General Fund. A decision not to initiate assessment proceedings would require the City to either reduce maintenance activities or identify alternative funding sources. In Fiscal Year 2001-2002, the Landscape and Lighting District provided $781,405 toward Landscape and Lighting costs, while the General Fund contributed approximately $641,903 ($253,851 for exempt projects, and $388,052 for nonexempt projects). Exempt projects are the landscape improvements within public street right-of-way including medians, parkways, and the Bear Creek Bike Trail. Non-exempt projects are the landscape improvements on all other public owned property such as parks and open space. ti, v .` 0 0 T:\PWDEPT\COUNCIL\2002\020507d.wpd The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council directing the City Engineer to prepare the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89- 1 for Fiscal Year 2002/2003; or 2. Do not adopt a Resolution of the City Council directing the City Engineer to prepare the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1 for Fiscal Year 2002/2003; or 3. Provide staff with alternative direction. Respectfully submitted, oy ; .Sep enso , P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager j. 3 TAPW DEPT\COUNCIL\2002\020507d. wpd 003 RESOLUTION NO. 2002- A RESOLUTION DIRECTING THE CITY ENGINEER TO PREPARE THE PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 FOR FISCAL YEAR 2002/2003 WHEREAS, in accordance with Article 4 of Chapter 1, Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22565, an annual report must be prepared for the fiscal year commencing July 1, 2001 and ending June 30, 2002 in connection with La Quinta Landscape and Lighting Assessment District No. 89-1. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS: Roy F. Stephenson, P.E., City Engineer for Assessment District 89-1, is hereby directed to prepare the Preliminary Engineer's Report in accordance with the provisions of the Landscape and Lighting Act of 1972. vote: PASSED, APPROVED, AND ADOPTED this 7th Day of May 2002, by the following AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California SS eyi D M. KATHERINE JENSON, City Attorney City of La Quinta, California %, O 0 T:\PWDEPT\COUNCIL\2002\020507d.wpd AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 CONSENT CALENDAR: ITEM TITLE: Approval to Award a Contract to Construct STUDY SESSION: the Fritz Burns Park Court Lighting Improvements, Project N o . 2000-15 PUBLIC HEARING: Approve the revised construction budget and award a contract in the amount of $86,997.03 to F.E.C. Electric for the construction of the Fritz Burns Park Court Lighting Improvements, Project No. 2000-15. This project is currently identified within the City's approved Capital Improvement Program (CIP) for Fiscal Year 2001 /2002. The following is a budget summary: Amount Budgeted - RDA Project Area 1 $300,000 Amount spent through March 31, 2002 $13,128 Amount Available $286,872 Considering construction award in the amount of $86,997.03, the following represents the proposed project construction budget: Contract Amount $86,997 Testing, Inspection & Survey $7,395 Administration $4,350 Construction - Contingency $9,874 Total Project Budget $108,616 Since RDA Funding is being utilized for this project, the City has bid the project with prevailing wage requirements. Therefore, there are no Charter City implications. T:\PWDEPT\COUNCIL\2002\020507e.wpd The budget for this project was $167,655. In Fiscal Year 2001 /2002, an additional $132,345 was allocated to Phase II of the Fritz Burns Park Improvements, providing a project total of $300,000. As of this date, $13,128 has been spent from this project account on various design costs, leaving a balance of $286,872. The original scope of work for 'Phase II Fritz Burns Park Improvements' was approved in the 2000/2001 through 2004/2005 five-year CIP. The scope of work specifies restoration of the lighting system for the four southern courts, installation of dasher boards for roller hockey, and conversion of one court to a basketball court. The first order of this second phase of improvements is court lighting improvements. The remaining components of the Phase II Improvements will be bid after the lighting improvements have been completed. On Thursday, April 11, 2002, sealed bids were received and publically opened for the construction of this project. The following table illustrates the results of the bids received (a detailed bid comparison summary is provided as Attachment 1) . Engineer's Estimate $76,297.52 F.E.C. Electric $86,997.03 D & G Electric $89,800.00 James Electric $91,861.00 David -Richards Electric $1 1 1,1 12.00 Commercial Diversified $197,000.00 As illustrated, F.E.C. submitted the lowest responsive bid for the Fritz Burns Park Court Lighting Improvements. The construction cost estimate for the restoration of the lighting system is $108,616, leaving a balance of $178,256 for the remaining improvements scheduled in Phase II. The alternatives available to the City Council include: 1. Approve the revised construction budget and award a contract in the amount of $86,997.03 to F.E.C. Electric for the construction of the Fritz Burns Park Court Lighting Improvements, Project No. 2000-15; or ()02 T:\PWDEPT\COUNCIL\2002\020507e.wpd 2. Do not approve the revised construction budget and do not award a contract in the amount of $86,997.03 to F.E.C. Electric for the construction of the Fritz Burns Park Court Lighting Improvements, Project No. 2000-15; or 3. Provide staff with alternative direction. Rby F./StepKeTison, P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Bid Comparison Summary F) ,"I .J �) T:\PWDEPT\COUNCIL\2002\020507e.wpd 003 ATTACHMENT 1 o00 _oo0 o0o FroOo 0OFc=s p O O 0 .� O p O O 000 A •� o F F �' O O o N O U C � O �+ O O O O O O ++ O O O O C O C O F r-� O N CD cV oM0^ N r- d^ N r- 0000^ W 0 � c o 0 o o O 00tn d^ 0000 V- a U tn N �C F "C O A PC a oov"i ton� N T" ci 1-1t--J�0 a 00 a as 0 F O z PC as as C 005 COUNCIL/RDA MEETING DATE: Approval of City Council Goals RECOMMENDATION: CV 4 XP QuurA May 7, 2002 Approve the City Council Goals for Fiscal Year 2002-03. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: S STUDY SESSION: PUBLIC HEARING: No direct fiscal implications will result from this action. Staff proposes to develop programs to implement selected goals and will identify cost projections as part of the Economic Development Plan, Capital Improvement Program, and budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the April 2, 2002, City Council meeting, the City Council held a study session to discuss its goals for fiscal year 2002-03. The minutes from that study session are included as Attachment 1. Staff has updated the list of City Council Goals and has placed them in a table that categorizes each goal (Attachment 2). The categories are as follows: • Economic Development Plan; • Capital Improvement Program; • Budget; and • Other/Comments The goals that could be attributed to one of the components of the Strategic Planning Process (i.e., Economic Development Plan, Capital Improvement Program, Annual Budget) have been incorporated into those documents for Fiscal Year 2002- 03. 13r M 5- Based on discussion during the April 2, 2002, study session, several goals from last year have been deleted. They are as follows: GOAL REASON FOR DELETION Assessment Districts ........................................Completed Village Improvements .......................................Completed Highway 1 1 1 Cleanup (trailer parks)...................Completed Sound Walls ....................................................Completed Public -Private Partnerships ................................Ongoing La Quinta Civic Awards Program........................Addressed with Completion of Civic Center Campus Sign Program ...................................................Completed Upgrade Trailer Parks (Dune Palms & Miles) ........City is not pursuing purchase of trailer parks Police Monitor School Hours..............................Completed; additional officers added Master Plan for HWY 1 1 1 .................................Landscape Design Guidelines adopted Signage for Village Commercial .........................Included in CPIP Program Continue Obelisk Program.................................In process Left Turn at Ave. 52/Washington .......................Completed Lot next to Mini Park ........................................Completed Mini Park in Saguaro Sagebrush Area .................Completed Commercial Development along Hwy 1 1 1 ...........General Plan Update Adopted Miles/Washington Corridor (hotels, motels) .........Will be addressed in Continuing Council Goal to encourage commercial development Affordable Golf Facility.....................................In acquisition stage Increase Playing Fields in City Parks ...................Completed (Prop 12 Funds) Increase Code Enforcement...............................New positions added Explore Increases in Public Safety .....................New officers added General Plan (quality of development required) ....General Plan Update adopted City Store .......................................................Deleted from EDP Salary Review for Staff.....................................Completed Citizen Advisory Committee for Assessment Districts ..........................................................Will be addressed in contining Council Goal to explore Citizen Advisory Committees Art Purchase Program.......................................Program in place FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the City Council Goals for fiscal year 2002-03; or 2. Do not approve the City Council Goals for fiscal year 2002-03;or jr) 002 3. Provide staff with alternative direction. Respectfully submitted, homas P. Genovese, City Manager Attachments: 1. Excerpt of Minutes of April 2, 2002 2. City Council Goals, FY 2002-03 003 ATTACHMENT 1 City Council Minutes 18 STUDY SESSION .......... continued 4. DISCUSSION OF CITY COUNCIL GOALS. April 2, 2002 City Manager Genovese presented a brief staff report and Council proceeded to present their proposed goals for the City. Council Member Sniff presented his list of goals as follows: 1) complete the Civic Center Campus; 2) proceed with the Historic Museum; 3) proceed with the Library; 4) provide financial support for the La Quinta Arts Foundation, Chamber of Commerce, and Historical Society; 5) complete the streetscape for Avenida La Fonda; 6) asphalt the Village parking lot at Avenida Bermudas and Avenida Montezuma; 7) complete Phase I of the La Quinta Community Park at Adams Street and Westward Ho Drive; 8) continue adding mini -parks, maybe one each year; 9) continue the marketing programs; 10) push aggressively for more commercial development (hotels, motels, diverse retail); 1 1) enhance the directional sign program to be clear during the day, illuminated at night, and consistent throughout the City; 12) pursue annexations and spheres of influence promptly and aggressively in response to requests; 13) purchase suitable land for public purposes; 14) continue to increase the General Fund; 15) periodically re-evaluate City Commissions with directions and rules; and 16) expand City Hall (EOC, storage, office, and conference space for up to 200 people). Council Member Perkins concurred with Council Member Sniff's list but questioned asphalting the Village parking lot because he doesn't feel asphalt looks good. He fully supported purchasing land for public purposes, and in reference to expanding City Hall, he voiced caution about using up the park area in the Civic Center Campus. He also agreed the City needs a conference area. Council Member Adolph commented on the need to be realistic in setting goals and on the number of goals already set by Council. He noted fiscal viability will determine what can be done. He presented two additional goals: 1) create more 005 City Council Minutes 19 April 2, 2002 open space; and 2) endeavor to lower densities where traffic and congestion are likely to occur. Council Member Henderson agreed with completing the Civic Center Campus, the library, and the streetscape on Avenida La Fonda. She also agreed with finding a solution for the parking lot but hoped it's not asphalt, unless it has a lot of trees, which she noted would reduce the parking area. She presented two goals: 1) have the fire safety issue brought back to Council to determine how to move forward with it, noting the need to educate residents, especially on the complexities in the funding; and 2) increase code compliance through public education. She suggested making a list of code compliance issues, such as trash cans in the street, commercial parking, and animal control, and mailing a communication to residents explaining what code compliance is, how it relates to these issues, and the City's intent to enforce them. She felt it would be better to communicate these issues to the residents before being heavy-handed in enforcement. Mayor Pena agreed with the need for code enforcement education and presented his goals as follows: 1) work with SCAQMD on the reduction of PM 10 levels; 2) work with the School District regarding future school sites to keep viable commercial areas from being used for schools; 3) form a citizens advisory committee to get citizens involved with the development process of public land purchases; and 4) develop some type of lighting for street signs Council Member Sniff noted CVAG cities are under the wire to get something in place for PM 10 by late June 2002. Council Member Henderson suggested a possible solution for the street signs, noting they would be easier to see at night if they were moved closer to the corner. Council Member Sniff stated he felt they would be too high to be illuminated by headlights. Mayor Pena suggested some type of solar power lighting. Council Member Perkins pointed out there is only one sign at each intersection and he felt there should be two at opposite corners. He also spoke in reference to animal control violations and stated Laguna de la Paz issues a warning for the first violation and citations if further violations occur. The fines begin at $50 and increase with each violation. He felt a warning is sufficient in most cases and wished to see the City have a code enforcement policy wherein people receive a warning prior to being cited. s City Council Minutes 20 April 2, 2002 Mr. Genovese advised staff will incorporate the goals into the referenced documents and/or during budget discussions. 007 ATTACHMENT 2 J Q r0n M V O J O — N VN Z p = O ON Vit � V h C C 0 N O N cn N c OO O a - N -0 Q. c w V c co � o C) o �cc' a)_ U��oo +�- O V O �' +- a)U V O i O � �:�� a a ��N{- c U U 22 Q -0� oZ N � C) �p -0 � -�� c �O c -O �_ N O N O4- �_ N N� � L)a) " L� -0 c c c 0� 0D �� UCU0� �a)� U-0 U-0 U-a C c L c L c .0 c - � � ci N� cU N cU N� cU N cU a V oOL o E 0 0 0 0 �a .� a4-- c COa U > W Q t 0 O Q .O c O N D cn a -p O O v' O 4 O t i- -0 c _ c 04 Oa NQ O c4 LLc u- c cn O Q U ocn U a� c E E0 a) O cj O .0 O U U O c O J 3 .� C�cn c .D �0 •` o oQ = CAE Q U E oQ Q E z �� cn =v� O 00 r- N co 00 N 412 � c c E O Q-cn Oa0 O O c c U�LL � O O � O coQ� O C O a) NQ N Q 0) O N >> m 3 C C F OLD 0 0 U •� c Q C �N co .Q O N0) cn y C cn O O c O w l U N N > O O > > O E cn 0)0) 0)cn 0) N L � .cn N 00 � � o� U� U .Q C — (D +� .3 C Q>� 0 �U a C) c E O U C c c c c c O O a c)c)0 � o c a •� W .� W .� W .� W .0 W U> W 0 O U O U O U O U O U �- O a) E L O p U Z �� -- O O L CD 0 O vi >_ cn O O c> _ O cn a)L O O c C� c N 4-a� c aE Oa) a ate, 'U N CL O _°0 U (CD ) � ac) — m � O } N Ea)N -c .0 L C _ L U- Q Q U� m Q U Qz O r- — r- N r- co r- r- U r- p r--- t-� r- N 009 O h N a) v E O O m C N O U o -� V �o O� t U O 0) C3) 0 O c_ �O C C C ccn C3 N O O O Ui O O O O N 0)C)) 0) 0) c } c-�- O O C a)4- -0 N co o� UD U� c c c c v E 4) c Q > D cU cU aU O Oa U Q a a E O O O C c OL C pa �0 V > P W c U E .0 E c U c o o :� - QQ. a)p 0) O w J NU- O p 0 N C O N ,` O O '� C a).� N a) N N C N U U N E O -- O O E U Q E U� Uo � � ci � w 0 � L w U L L � � U c: 00 O� O r- CV C6 � ui %p r— r-- N N N N N N N P co 1 4 11 %.J oto AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 CONSENT CALENDAR: ITEM TITLE: Approval of a Final Map and Subdivision STUDY SESSION: Improvement Agreement for Parcel Map 28617, Green Property, South of the Quarry PUBLIC HEARING: Approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 28617 for Parcels known as the Green Property located south of Avenue 58 and the Quarry. None. None. Parcel Map 28617 is located immediately south of Avenue 58 and bisected by the future extension of Jefferson Street (Attachment 1), and consists of 4 parcels for future subdivision into residential lots (Attachment 2). This property is known as the "Green Property" and consists of approximately 331 acres. The property lies within Specific Plan 94-025 (Final Environmental Impact Report #941 12047) . The Final Map is technically complete and has been signed by the applicable parties. Since there are no improvements to be constructed as part of this Parcel Map, a Subdivision Improvement Agreement (Attachment 3) and securities for the required Tract Monumentation, only, is required. The applicant has posted cash security to secure the required installation of the monuments in accordance with the Parcel Map and state map act. 19: T:\PWDEPT\COUNCIL\2002\020507h.wpd The alternatives available to the City Council include: 1 . Approve the Final Parcel Map and Subdivision Improvement Agreement for Parcel Map 28617, "The Green Property"; or 2. Do not approve the Final Parcel Map and Subdivision Improvement Agreement for Parcel Map 28617, "The Green Property"; or 3. Provide staff with alternative direction. Respectfully,&ybmiy:e ;;� '-' R6y F. tephensorf - -- Interini Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement T:\PWDEPT\COUNCIL\2002\020507h.wpd 00 2 ATTACHMENT 1 FAZ I 0 LANE SOUTH SITE W 0 V) x w w w w INTERSTATE 10 HIGHWAY I ill 52 AVENUE OQO �O 54 AVENUE L 56 AVENUE � w V 58 I AVENUE z o w 0 o Q z 60 :2 AVEN VICINITY MAP NOT TO SCALE 004 2 :- 005 3 �iU 143 0011 I& 0 x 41 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Parcel Map 28617 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement') is made and entered into this day of , 20 , by and between Agiotage LTD, a British Virgin Islands Limited Company hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map') of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Parcel Map 28617 (the "Tract') pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act'). B. Within one year of the recordation of the Map, the Subdivider is required set survey monuments as shown on the recorded map. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: Monumentation Security. A. Monumentation security shall conform with Section 66499 of the California Government Code and one of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. B. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of the furnishing and installing the monuments. C. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. D. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2. Survey Monuments. The Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 3. Release of Security. City shall retain and release securities in accordance with the provisions of Section 1 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. T:\PWDEPT\STAFF\Schulze\Parcel Maps\Pm28617\28617 SIA.wpd Page 0of.,¢9 4. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 5. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 6. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 7. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 8. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. i J , T:\PWDEPT\STAFF\Schulze\Parcel Maps\Pm28617\28617 SIA.wpd Page 2 of 6 01_ 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 City Clerk SUBDIVIDER: Agiotage LTD. A British Virgin Islands Limited Company (160)320-9811 Attn: Bob Mainiero By: Date Title: By: Date Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date Date v %J T:\PWDEPT\STAFF\Schulze\Parcel Maps\Pm28617\28617 SIA.wpd Page 3 6 of _L Exhibit A SECURITY - TRACT 28617 Except as otherwise provided herein, Subdivider shall furnish performance security prior to agendization of the Map for approval by the City Council. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. Improvement Description Performance Monumentation $8,000 Total: $8,000 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 CONSENT CALENDAR: �d ITEM TITLE: STUDY SESSION: Approval of Compensation for Additional Services in Conjunction with a Professional Services Agreement PUBLIC HEARING: (PSA) with WLC Architects, for Design of the Third Fire Station, Project No. 2001-14 RECOMMENDATION: Approve additional compensation in the amount of $12,500 for additional professional services being provided by WLC Architects for the City's Third Fire Station. FISCAL IMPLICATIONS: The current contract for professional design services with WLC Architects is approved for $1 56,000. The cost for additional services needed to complete the project is $12,500. Sufficient funds are available in Account # 401-720-605-000 to cover the additional expense. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On December 4, 2002 the City Council approved a contract in the amount of $156,000 with WLC Architects for the design of the City's third fire station. During the design process it was discovered that the sewer main was not located at the site and would have to be extended. Design for off site utility extensions was not included in the original scope of work. Also being added to the original scope are a topographic survey and civil engineering for the remaining portion of the Church land. This is being done as a precaution to insure that the fire station site will be designed and graded in such a manner so as not to produce a drainage problem on the remaining Church property. The total cost associated with the added scope of work is $12,500. The Professional Services Contract mandates that additional compensation in excess of 5% of the original contract amount must be approved by the City Council. — ir-�J GAFire\addserviceWLCagenda.wpd FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve additional compensation in the amount of $12,500 for additional professional services being provided by WLC Architects for the City's Third Fire Station; or 2. Do not approve additional compensation in the amount of $12,500 for additional professional services being provided by WLC Architects for the City's Third Fire Station; or I Provide staff with alternative direction. Respectfully submitted, �D,;, 4,- 1/ Tom Hartung Director of Building and Safety Approved for submission by: Thomas P. Genovese City Manager 1 t. -y vj GAFire\addserviceWLCagenda.wpd 002 02 COUNCIL/RDA MEETING DATE: May 7, 2002 Adoption of a Resolution Assigning Retail Value of Certain City Economic Development Items RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council assigning retail value of certain City economic development items. FISCAL IMPLICATIONS: Minimal. Staff is generally recommending a 20% administrative overhead "mark- up" on retail sale of economic development items, which would be returned to the General Fund. Sales tax is included in the recommended retail price. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: As part of the City 's Economic Development activities, promotional items are purchased by the City to be given out at various events and trade shows. Examples include the International Council of Shopping Centers (ICSC) trade show, the NAFTASHO, the La Quinta Chamber of Commerce's business exposition, and the East Valley Symposium. These items serve to promote the City's name and image to potential developers, retailers, and businesses. In the past, there have been requests to make these items available for events that may or may not be related to economic development. Currently, these requests are forwarded to the City Manager and considered relative to their economic development or promotional merits. On occasion, staff receives inquiries from private citizens interested in purchasing these items. Staff has prepared a Resolution of the City Council (attached to this staff report) that lists the items lv7 currently in stock, the City's per item or unit cost, and establishing a retail price including a 20% administrative overhead charge. In order to make this Resolution all-inclusive it contains the "Gamby" stuffed animal. On April 3, 2001, the City Council set the retail price of Gamby at $7.50, including sales tax. The promotional items currently available include: Item Each Unit Recommended Retail Price City Pens $2.50 Set of 5 $1 1.00 Sandstone Coasters $3.00 Set of 4 $12.00 Leather Coasters $1.00 Set of 4 $4.00 Mini -Highlighters $1.00 Set of 10 $8.00 Gamby $7.50 Each $7.50 Golf Balls NA Box of 2 $5.00 Staff will prepare resolutions to establish retail sales prices on additional promotional items as they are acquired. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council assigning retail value of certain City economic development items; or 2. Do not adopt a Resolution of the City Council assigning retail value of certain City economic development items; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager , 15 002 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ASSIGNING RETAIL VALUE OF CERTAIN CITY ECONOMIC DEVELOPMENT ITEMS WHEREAS, as part of the City's economic develop efforts, the City purchases customized economic development items that currently include pens, sandstone coasters, leather coasters, mini -highlighters, golf balls, and Gamby stuffed animals; and, WHEREAS, these items are distributed at trade events to promote the City; and, WHEREAS, the City receives requests to purchase these items for purposes other than economic development; and, WHEREAS, it is in the best interest of the City to establish a sales price for the above -listed items. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: 1. The City of La Quinta hereby establishes the retail sales price for a set of five (5) promotional pens at $11.00 ($2.50 each). 2. The City of La Quinta hereby establishes the retail sales price for a set of four (4) sandstone coasters at $12.00 ($3.00 each). 3. The City of La Quinta hereby establishes the retail sales price for a set of four (4) leather coasters at $4.00 ($1.00 each) . 4. The City of La Quinta hereby establishes the retail sales price for a set of ten (10) mini -highlighters at $8.00 ($1.00 each) . 5. The City of La Quinta hereby establishes the retail sales price for a box of 2 golf balls at $ 5.00. 6. The City of La Quinta hereby establishes the retail sales price for one Gamby stuffed animal at $7.50. 15 ` 1. 003 J PASSED, APPROVED and ADOPTED this 7T" day of May 2002 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California SACity Clerk\Resolutions\Promotional Items Resolution.wpd 004 COUNCIL/RDA MEETING DATE: May 7, 2002 ITEM TITLE: Approval of the Historic Preservation Commission's 2001 Annual Cultural Resources Report for the Certified Local Government Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ! a--, STUDY SESSION: PUBLIC HEARING: Approve the 2001 Annual Cultural Resources Report for the Certified Local Government Program. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. Each year the Community Development Department is required to file an Annual Report with the State Office of Historic Preservation documenting the activities of the Historic Preservation Commission for the previous year. The reporting period of this report is October 1, 2000 through September 30, 2001. Staff has prepared the report using the State's format (Attachment 1). Historic Preservation Commission Review: The Historic Preservation Commission reviewed the report at its meeting of April 18, 2002, and unanimously (5-0) accepted it. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1Gt p:\stan\cc rpt 2001 annual cig rpt.WPD 1 . Approve the 2001 Annual Cultural Resources Report for the Certified Local Government Program; or 2. Do not approve the 2001 Annual Cultural Resources Report for the Certified Local Government Program; or 3. Provide staff with alternative direction. Respectfully submitted, J y r m ad om nity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Draft annual Certified Local Government Report for 2001 (without all attachments) 1C"21 p:\stan\cc rpt 2000 annual clg rpt.WPD 002 ATTACHMENT 1 Certified Local Government Program - 2001 Annual Report (Reporting Period is From October 1, 2000 through September 30, 2001) City of La Quinta, California Survey Activities Summary of activities conducted in compliance with the Secretary of the Interior's Standards and OHP requirements for surveys. Summary of activities conducted in compliance with the Secretary of the Interior's Standards and OHP requirements for surveys New Surveys List the areas surveyed, level (reconnaissance or intensive), acreage, number of properties inventoried on DPR 523 forms, and date(s) submitted to OHP. Area Level Acreaae None. # of DPR 523 forms Date Changes to ExistingSurvevs/Inventories List corrections to any surveysllnventories that were made or need to be made and reasons why changes are called for (new information, alteration [approved/not approved], demolition [approved/not approved], etc.). Property Name/Address Correction Made/Required Reason Date None. II Local Landmark Designations List properties locally designated (or de -designated), date of designation and date recorded by County Recorder. Property Name/Address Date Designated Date Recorded None. III Local Incentives List projects that have taken advantage of local incentives for historic preservation, such as loan or grant programs, Mills Act tax reductions, etc. For each project/property, list name of program, property name (if applicable) and address, and date approved by local government. For properties taking advantage of Mills Act tax incentives, enclose a copy of contract (if newly entered into during the reporting period for this annual report) for each property. Type of Incentive Program Property Name/Address Date Commercial Property Improvement Program La Quinta Palms (CPIP). 90% grant program to enhance Realty 51-001 original features of exterior features of Eisenhower Dr. 11-09- 00 16u Page 1 of 10 004 Certified Local Government Program - 2001 Annual Report City of La Quinta, California buildings in original downtown village area. Program was approved by City Council on 2/1 /00. IV Design Review Responsibilities List properties and addresses and describe in several sentences the result of each review, which Secretary of the Interior's Standards were used, and the comment date. [Please list only review of historic and potentially historic properties.] Property Name/Address Review Standard Date Certificate of Appropriateness Restoration of Secretary of the 11-09- 2000-007, La Quinta Palms historic commercial Interior - 00 Realty, 51-001 Eisenhower building approved Rehabilitation Drive. Certificate of Appropriateness revision of patio Secretary of the 11-09- 2000-005 (Revision), El cover on historic Interior - 00 Ranchito Restaurant, commercial Rehabilitation 78-039 Calle Estado. building approved. Certificate of Appropriateness new sign for Secretary of the 12-21- 2000-007, La Quinta Palms historic commercial Interior - 00 Realty, 51-001 Eisenhower building approved Rehabilitation Drive. Conditional Use Permit 2001- 061 and Site Development Permit 2001-706, AT&T Wireless Services, 49-499 Eisenhower Drive (La Quinta Resort and Club) Installation of wire- Secretary of the 7-19- less communica- Interior - 01 tion"Monopalmif Rehabilitation and related building approved. V Environmental Project Review Responsibilities List properties and addresses and briefly describe the result of reviews conducted pursuant to the California Environmental Quality Act (CEQA) and Section 106 of the National Historic Preservation Act. Property Name/Address Review Tvae of Document Prepared for CEQA Date Specific Plan 2000-050, et al, Phase I cultural resources 10-19- Santa Rosa Plaza, Inc. assessment for 15.3 acre 00 north of Calle Tampico commercial site between Ave. Bermudas accepted. and Desert Club Drive t R Page 2 of 10 �� Certified Local Government Program - 2001 Annual Report City of La Quinta, California Specific plan 99-035, Country Club Properties, north side of Avenue 54, between Jefferson and Monroe Street. Parcel Map 26860, City of La Quinta, southeast corner of Miles Avenue and Washington Street Tentative Tract 24197, Century -Crowell Communities west side of Jefferson Street, north of Miles Avenue Specific Plan 2001-016, et al Puerta Azul, west side of Madison Street, north of Avenue 58 Specific Plan 2000-050, et al, Santa Rosa Plaza, Inc. north of Calle Tampico between Ave. Bermudas and Desert Club Drive. Specific Plan 2000-051, KSL Land Corp., northeast corner of Eisenhower Drive and Calle Tampico. Conditional Use Permit 2000- 058, La Quinta Kingdom Hall of Jehovah's Witnesses, east side of Dune Palms Road, south of Westward Ho Drive. Specific Plan 2000-047, La Quinta Court, southeast corner of Highway 111 and Washington Street. Phase I cultural resources assessment, 10-19- and Phase II testing program for 988 00 acre residential site accepted. Phase 11 testing program for 54.6 acre 11-09- residential/commercial site accepted. 00 Phase I and Phase II cultural resources assessment for 75 acre residential site accepted. Phase I Archaeological and Paleontological resources assessment for 20 acre residential site accepted. Phase II testing program for 15.3 acre commercial site accepted. Phase I Archaeological and Historic resources assessment for 33 acre commercial site accepted. Phase I cultural resources assessment for 2.4 acre church site accepted. Archaeological monitoring report on 54 acre commercial site accepted. 12-21- 00 12-21- 00 Specific Plan 2000-049, et al, Phase I historic/cultural resources 2-15- McDermott Enterprises, assessment for five acre commercial 01 1C Ong Page 3 of 10 Certified Local Government Program - 2001 Annual Report City of La Quinta, California southeast corner of Avenue 47 and Washington Street. Parcel Map 26860, City of La Quinta, southeast corner of Washington Street and Miles Avenue Specific Plan 84-004, T.D. Desert Development, north side of Avenue 50, west of Jefferson Street. site accepted. Report on mitigation of Native 3-22- American cremation accepted. 01 Phase I cultural resources 3-22- assessment for five acre residential 01 site accepted. Tentative Tract 30092, Barton Phase I cultural resources and 4-19- Properties, northwest corner paleontological resources assessment 01 of Monroe Street and Avenue for 37 acre residential site accepted. 58. Tract 27519 and Tract 29563, Report on archaeological 4-19- Century-Crowell Communities, monitoring of two residential 01 northwest of the intersection tract sites accepted. of Dune Palms Road and West ward Ho Drive. Specific Plan 2000-049, et al, Revised Phase I historic/cultural 4-19- McDermott Enterprises, resources assessment for five acre 01 southeast corner of Avenue commercial site accepted. 47 and Washington Street. Specific Plan 2000-051, Addendum to Phase I Archaeological 6-21- KSL Land Corp., northeastand Historic resources 01 corner of Eisenhower Drive assessment and testing report for and Calle Tampico. 33 acre commercial site accepted. Specific Plan 2001-054, Phase I cultural resources 9-20- RLF Development, east assessment of 15 acre commercial 01 side of Jefferson Street site accepted. south of Avenue 52. Parcel Map 26860, Report on archaeological monitoring of 9-20- City of La Quinta, soil removal and leveling accepted. 01 east side of Washington Street, south of Miles Avenue. 1 Page 4 of 10 007 Certified Local Government Program - 2001 Annual Report City of La Quinta, California Projects reviewed under Memoranda of Agreement with OHP Property Name/Address Review Date None. VI National Register Nominations List names of National Register individual, multiple property, and district nominations reviewed/commented on by local government, type of nomination, number of contributing properties (if applicable), and comment date. Nomination Name Type of Nomination # of Contributors Date None. VII Historical Contexts List and describe in several sentences each historic context that has been initiated, researched, and developed, note the status and date submitted to OHP. Context Name Description Status Date None. VIII Public Education List and briefly describe public outreach, training, publications, etc. Please provide two copies of all publications or other products not previously provided to OHP. Item or Event Description Date None. IX Commission Composition and Activities Commission Membership List current members (and alternates, if applicable), discipline or public member role filled, date of appointment, and date appointment expires. Include resumes and appropriate Qualifications Review forms for all new members. If your do not have two qualified professionals on your commission, attach a narrative explaining why professional qualifications are not being met and how professional expertise is provided. If all positions are not currently filled, provide explanation for why this is so. Name Discipline Date Appointed Date Appt. Expires Barbara Irwin Lay -member 7-1-97 6-30-03 Michael Mitchell Archaeology 2-1-99 6-30-04 Maria Puente Art History 7-1-97 6-30-03 Archie Sharp Lay -member 6-15-00 6-15-03 Robert S. Wright Landscape Architecture 5-17-94 6-30-04 Page 5 of 10 008 Certified Local Government Program - 2001 Annual Report City of La Quinta, California Commission Staff List current commission staff, discipline, and date of appointment/assignment. Include resumes and appropriate Qualifications Review forms for all new staff. If positions are not currently Oiled, provide explanation for why this is so. Name Discipline Christine di lorio Historic Preservation/ Architectural History Stan Sawa Urban Planning Carolyn Walker Department Secretary Martis De Bell Museum Curation Date Anaointed/Assinned 1995 1999 1998 2000 - volunteer Attendance Record Provide attendance records for regular meetings in chart form for each commission member and staff. See attached. Training Received Provide descriptions and dates of training for each commission member and staff. (Remember, one of the CLG requirements is that all commissioners and staff to the commission attend at least one approved training program per calendar year.) Commission/Staff Name Training Name and Description Date Stan Sawa, Staff California Preservation 5-17 to 20- Conference; San Diego, CA; 01 Historic preservation issues Christine di lorio, Staff The Millennium Conference- 5-9 to 12- Human Journey & Ancient Life in 01 California's Desert; Barstow, CA; Archaeological, paleontological, and historic Issues pertaining to Southern California's deserts from ancient prehistory to present day. Robert Wright, The Millennium Conference- 5-9 to 12- Commissioner Human Journey & Ancient Life in 01 California's Desert; Barstow, CA; Archaeological, paleontological, and historic Issues pertaining to Southern California's deserts from ancient prehistory to present day. fj-1 "-) V V p:\stan\2001 clg annual repport.wpd Page 6 of 10 0 0 9 Certified Local Government Program - 2001 Annual Report City of La Quinta, California Barbara Irwin, The Millennium Conference- 5-9 to 11- Commissioner Human Journey & Ancient Life in 01 California's Desert; Barstow, CA; Archaeological, paleontological, and historic issues pertaining to Southern California's deserts from ancient prehistory to present day. Coachella Valley Archaeological 5-12-01 Society Annual Symposium at Palm Springs Desert Museum; Archaeological issues pertaining to local areas. Archie Sharp, The Millennium Conference- 5-9 to 12- Commissioner Human Journey & Ancient Life in 01 California's Desert; Barstow, CA; Archaeological, paleontological, and historic Issues pertaining to Southern California's deserts from ancient prehistory to present day. X Preservation Laws Provide a narrative summary of any amendments to the certified ordinance. (OHP must have opportunity to review and comment on ordinance changes prior to adoption. Changes that do not meet the CLG requirements could affect certification status.) Also, describe and attach copies of any changes to overlay zones and/or other local preservation laws and procedures. None. XI Preservation Plan Provide a narrative summary of any updates to historic preservation plan or historic preservation element to your community's general plan. During the reporting period of this annual report, a comprehensive General Plan update that includes a Cultural Resources Element was being prepared. The Element acknowledges the City of La Quinta has a rich and varied cultural history which it will continue to preserve, protect, and build upon. The Element provides the five following goals: 1. The identification and inventory maintenance of all cultural resources within the City. 2. The preservation, maintenance, rehabilitation, and, or restoration of cultural resources and prevention of unnecessary destruction of or adverse effects to such resources through city -sponsored or assisted projects and programs. 1 J 3. A system of Incentives and regulations that will encourage the preservation, p:\stan\2001 clg annual repport.wpd Page 7 of 10 010 Certified Local Government Program - 2001 Annual Report City of La Quinta, California maintenance rehabilitation, and/or restoration of cultural resources and prevent the unnecessary destruction of or adverse effects to such resources by private development projects. 4. The integration of cultural resource preservation into the City's economic development strategy. 5. Increased public awareness of the City's heritage. In order to achieve these goals, the General Plan lists a number of policies and implementation programs which the City will undertake to preserve the City's past. Although not within the reporting period, for your information this update, including the Cultural Resources Element has been adopted. XII Narrative Summary of Local Preservation Program Include an assessment of the current status of preservation in your community and the most critical preservation planning issues. In 1996, the City of La Quinta staff prepared a draft Preservation Plan that is very basic. This basic plan is in need of revision and completion to tailor it to the specific needs and requirements of the City's historical, archaeological, and paleontological resources. In the past few years, the City's Preservation Program has evolved to a more sophisticated level of preservation efforts, creating a need for more refined preservation guidelines and tools. For example, the City needs to develop guidelines for resource investigations, establish a Mills Act program, establish a list of historical structures needing seismic retrofitting and the procedures, develop guidelines for a City landmark program, among other procedures and programs. The current Historic preservation Ordinance for the City of La Quinta is in need of revision to include additional procedures and mechanisms for consideration and protection of the City's cultural and paleontological resources. In the past few years, as staff has implemented the existing ordinance, there have been sections of the ordinance that have been identified as lacking certain provisions and mechanisms needed by staff to implement the ordinance with real success for avoidance and preservation, not just reviews procedures prior to demolition or site destruction. Please describe the single accomplishment of your local government this year that has done the most to further preservation in your community. The General Plan update, being prepared during the reporting period, includes a Cultural Resources Element. This will replace the existing General Plan which includes preservation of prehistoric and historic resources as a goal in the Environmental Conservation Element. The new General Plan will have a p:\stan\2001 clg annual repport.wpd Page 8 of 10 011, Certified Local Government Program - 2001 Annual Report City of La Quinta, California comprehensive Cultural Resources Element establishing goals, policies and programs to preserve these resources. Please describe how you have or have not met the goals identified in your annual report for last year and identify your local historic preservation goals for 2001-2002. We noted last year that the City of La Quinta is experiencing a rapid rate of development necessitating attention to the storage of cultural resources. Since that time the City has had plans prepared for an addition to the City -owned "La Quinta Historic Society" museum building for curation of artifacts. Those plans have been approved by the City Council. In the Cove area of the City residential home sales has increased. This area includes most of the Spanish Colonial Revival bungalows constructed in the 1930's during the original development of the La Quinta area prior to City incorporation. The City has surveyed the community and documented these residences as structures of local historical interest. We noted a need for design guidelines and economic incentives to ensure the maintenance of the original architectural integrity of the houses will be retained. The General Plan update, being prepared during the reporting period, includes several programs encouraging preservation of those original bungalows. So that we may better serve you in the future, please describe the areas and/or issues with which you could use technical assistance from OHP. In what subject areas would you like to see training provided by the OHP? Preparation of Design Guidelines and provision of financial incentives for historic structures. Please describe your programs related to providing incentives for historic preservation in your community. What programs are you offering, what is the public utilizing, how successful are the programs in promoting historic preservation? The City Council on February 1, 2000, approved a Commercial Property Improvement Program (CPIP). This provides to property owners a 90% grant up to $15,000 (with owner providing 10% of cost) to enhance original features of the exterior of buildings in downtown village area. This program has has given grants to three properties that have been determined to be local historic structures. Review of these structures rehabilitation by the Historic Preservation Commission was based on the Secretary of the Interior's Rehabilitation standards. p:\stan\2001 clg annual repport.wpd Page 9 of 10 Certified Local Government Program - 2001 Annual Report City of La Quinta, California XIII Attachments 1. Attendance records of Commission members. 2. Official Minutes of all Commission meetings held between October 1, 2000, and September 30, 2001. pAstan\2001 clg annual repport.wpd Page 10 of 10 0 1 3 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution to Extend the Time STUDY SESSION: for Completion of Improvements for a Period of One -Year for Tract 29894-1, Country Club of the Desert PUBLIC HEARING: Adopt a Resolution of the City Council to extend the time for the completion of improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year from the date the original SIA was approved for Tract 29894-1, Country Club of the Desert. None. None. Tract 29894-1, Country Club of the Desert, is located East of Jefferson Street, west of Monroe Street, north of Avenue 54 and south of Avenue 52. On May 15, 2001, the City Council adopted a Resolution granting conditional approval of the Final Map and SIA for Country Club of the Desert, NRI-CCP 1, LLC, a Delaware Limited Liability Company. Section 6., Completion of Improvements, of the SIA requires that the subdivision improvements begin within ninety (90) days and are completed within twelve (12) months after the approval of the SIA. Failure by the Subdivider to begin or complete construction of the improvements within this specified time period, may, at the City's discretion and when deemed necessary, declare the Subdivider in default of the SIA. On April 24, 2002, the City received a letter from the applicant requesting that the period for the completion of the improvements be extended for a period of one-year (Attachment 1). Construction has commenced on this project, but has not been completed. This is a large golf course project which has experienced some recent delays in the progress of the development. The adoption of the Resolution will authorize an additional year to complete the tract improvements. 1. T:\PWDEPT\COUNCIL\2002\020507j.wpd The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year from the date the original SIA was approved for Tract 29894-1, Country Club of the Desert; or 2. Do not Adopt a Resolution of the City Council to extend the time for completion of improvements time as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year from date the original SIA was approved for Tract 29894-1, Country Club of the Desert; or 3. Provide staff with alternative direction. Respecfully submitted, w� oy F. Step Interim Public Attachments: ks Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 1. Letter from the Applicant dated April 24, 2002 vc 00 TAPW DEPT\COUNCIL\2002\020507j. wpd RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING AN EXTENSION OF TIME FOR COMPLETION OF IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF ONE-YEAR FOR TRACT 29894-1, COUNTRY CLUB OF THE DESERT WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract 29894-1, Country Club of the Desert on May 15, 2001, and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety (90) days and complete the construction within twelve (12) months after the approval of the Agreement, and WHEREAS, failure by the Subdivider to complete construction of the improvements by May 15, 2002, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement, and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The time for the completion of improvements as required by the approved Subdivision Improvement Agreement be extended for a period of one-year. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on May 15, 2003. If the subdivider has not completed the improvements, the City, in it's sole discretion and when it deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. r lJ 0 O J PASSED APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 7th day of May, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 004 ATTACHMENT 1 'UNTRY CLUB • �6/T H E DESERT S o u n d e d 2 0 0 0 April 24, 2002 Steven D. Speer Senior Engineer City of La Quinta 78-495 Calle Tampico La Quinta, California 92253-1504 RE: Subdivision Improvement Agreements Tract 29894-1 & Tract 29894-2 Dear Mr. Speer: Following our conversation last week, we are requesting an extension of our Subdivision Improvement Agreements for Country Club of the Desert. As you may well be aware, we have had some constraints within our partnership which have lead to some extended delays in the progress of our development. Therefore, it will not be feasible for us to finish constructing the on -site and off -site improvements associated with Tract 29894-2 in accordance with our Agreement, nor would it be practical for us to complete the monumentation required for 29894- 1, so early in the life of the overall project. We respectfully request the City consider the following: Extend Subdivision Improvement Agreement for 29894-1 for 1 Year Extend Subdivision Improvement Agreement for 29894-2 for 2 Years It is my understanding the City Council would have to approve these requests and that you will assist us in making the Agenda for the meeting of May 7, 2002. We appreciate your attention to this matter. Sincerely, NRI-CCP I, LLC Nancy a or n n TEL 760 777-7400 FAX 760 398 5788 - P.O. Box 1540 -80349 Village Club Drive • La Quinta • California 92253 �'Io- 006 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution to Extend the Time STUDY SESSION: for Completion of Improvements for a Period of One -Year for Tract 29894-2, Country Club of the Desert PUBLIC HEARING: Adopt a Resolution of the City Council to extend the time for completion of improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year from the date the original SIA was approved for Tract 29894-2, Country Club of the Desert. None. None. Tract 29894-2, Country Club of the Desert, is located east of Jefferson Street, west of Monroe Street, north of Avenue 54, and south of Avenue 52. On September 18, 2001, the City Council adopted a Resolution granting conditional approval of the Final Map and SIA for Country Club of the Desert, NRI-CCP 1, LLC, a Delaware Limited Liability Company. Section 6., Completion of Improvements, of the SIA requires that the subdivision improvements begin within ninety days and are completed within twelve months after the approval of the SIA. Failure by the Subdivider to begin or complete construction of the improvements within this specified time period, may, at the City's discretion and when deemed necessary, declare the Subdivider in default of the SIA. On April 24, 2002, the City received a letter from the applicant requesting that the period for the completion of the improvements be extended for a period of two years (Attachment 1). Construction has commenced on this project but has not been completed. This is a large golf course project which has experienced some recent delays in the progress of the development. The adoption of this Resolution will formally extend the period for completion of the tract improvements for a period of one-year. 1 , 3 T:\PWDEPT\COUNCIL\2002\020507k.wpd Although the applicant has requested a two year extension, staff recommends that the City remain consistent with its policy of one-year increments, regardless of entity or project size, with respect to development related infrastructure. Developing a new policy that produces construction time allocations on a case -by -case basis, based on project size for each SIA approved by the City via some analytical evaluation procedure, would be more cumbersome and time consuming than the current procedure. Staff acknowledges that project size can be a factor with respect to the length of time it takes to construct improvements. However, it is one factor in a host of factors, many of which have variable components in the mix of things to be considered. Neither the City nor the developer control all of the things that influence and impact the construction time issue. Third party requirements imposed by lenders, other governing agencies, product sales, or the state of the economy, may impact the length of time it takes a developer to construct improvements required to complete a development. As a result, staff believes that regardless which method the City utilizes to authorize time allocations for construction, whether it is a simplistic one-year time increment policy, or a sophisticated analytical procedure, the City Council will continue to encounter requests for time extensions. The decision to grant the request will most likely depend on whether the delayed completion will create a situation that is poorly received, or will adversely affect the community. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of improvements as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year from the approval of the original SIA for Tract 29894-2, Country Club of the Desert; or 2. Do not adopt a Resolution of the City Council to extend the time for the completion of improvements time as specified in the approved Subdivision Improvement Agreement (SIA) for a period of one-year from the approval of the original SIA for Tract 29894-2, Country Club of the Desert; or 3. Provide staff with alternative direction. Respectf su itte , oy Step en on Interim Public Works Director/City Engineer �J 002 T:\PWDEPT\COUNCIL\2002\020507k.wpd Approved for submission by: d Thomas P. Genovese, City Manager Attachments: 1 . Letter from the Applicant dated April 24, 2002 003 T:\PWDEPT\COU NO L\2002\020507k. wpd RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT FOR A PERIOD OF ONE-YEAR FOR TRACT 29894-2, COUNTRY CLUB OF THE DESERT WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract 29894-2, Country Club of the Desert on September 18, 2001, and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement, and WHEREAS, failure by the Subdivider to complete construction of the improvements by September 18, 2002, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement, and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The time for the completion of improvements as required by the approved SIA be extended for a period of one-year. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on September 18, 2003. If the subdivider has not completed the improvements, the City, in it's sole discretion and when it deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. 11� PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 7th day of May, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 005 ATTACHMENT 1 iFf) UNTRY CLUB •�FTHE DESERT F a � 0 o u n d e d z 0 0 0 April 24, 2002 Steven D. Speer Senior Engineer City of La Quinta 78-495 Calle Tampico La Quinta, California 92253-1504 RE: Subdivision Improvement Agreements Tract 29894-1 & Tract 29894-2 Dear Mr. Speer: Following our conversation last week, we are requesting an extension of our Subdivision Improvement Agreements for Country Club of the Desert. As you may well be aware, we have had some constraints within our partnership which have lead to some extended delays in the progress of our development. Therefore, it will not be feasible for us to finish constructing the on -site and off -site improvements associated with Tract 29894-2 in accordance with our Agreement, nor would it be practical for us to complete the monumentation required for 29894- 1, so early in the life of the overall project. We respectfully request the City consider the following: Extend Subdivision Improvement Agreement for 29894-1 for 1 Year Extend Subdivision Improvement Agreement for 29894-2 for 2 Years It is my understanding the City Council would have to approve these requests and that you will assist us in making the Agenda for the meeting of May 7, 2002. We appreciate your attention to this matter. Sincerely, NRI-CCP I, LLC Nancy on n rL 760 777-7400 FAX 760 398 5788 - P.O. Box 1540 -80349 Village Club Drive - La Quinta - California 92253 007 T a 4ty�l 4 4Q�rw COUNCIL/RDA MEETING DATE: May 7, 2002 Consideration of (1) Authorization to Proceed with the Issuance of La Quinta Redevelopment Agency 2002 Project Area No. 1 Tax Allocation Bonds; (2) Approval of Bond Disclosure Counsel Contract and (3) Approval of Bond Underwriter Contract RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize staff and the bond team to proceed with the issuance of 2002 Project Area No. 1 Bonds and approve a contact with (1) Stradling Yocca Carlson & Rauth to serve as Bond Disclosure Counsel and (2) Wedbush Morgan Securities to provide underwriting services. FISCAL IMPLICATIONS: None at this time; however, costs associated with the issuance of the bonds will be deducted from the bond proceeds. The Agency will incur issuance costs related to legal, underwriting, trustee and pricing consultant fees, document preparation, printing, and bond insurance costs. Staff has done a preliminary financial analysis and has estimated that based upon a bond issuance not to exceed $50 million, the estimated costs of issuance and other costs and reserves are estimated at approximately $3.5 million, as outlined in Attachment 1, for a net available amount of $46,500,0000 million. These fees are subject to change based upon the actual amount of the bond issue and final negotiations with members of the bond team. Once these costs are identified, staff will present them to the Agency Board for review and consideration prior to proceeding with the bond issue. BACKGROUND AND OVERVIEW: Staff has previously presented the concept of issuing bonds for Project Area No. 1 based upon the projected growth in tax increment taxes in this Redevelopment Project Area. The amount of net bond proceeds available to accelerate projects within the project area will be determined based upon a complete analysis by the bond finance team members. If the Agency moves forward with the bond issue, staff will work with the team to structure and sell the bonds. The team assembled to undertake this activity includes the following: • Agency Representatives: Thomas Genovese, Executive Director; John Falconer, Finance Director/Treasurer; and Kathy Jenson, Agency Legal Counsel - Rutan & Tucker, L.L.P. • Agency Bond Counsel: William Marticorena, Rutan & Tucker, L.L.P. • Bond Disclosure Counsel: David McEwen — Stradling Yocca Carlson & Rauth • Underwriter: Robin Thomas, Wedbush Morgan Securities • Fiscal Consultant: Frank J. Spevacek, Rosenow Spevacek Group, Inc. • Pricing Consultant: Suzanne Harrell, Harrell & Associates Upon authorization to proceed, the team will also engage various insurance companies and rating agencies in discussions regarding bond insurance, a possible surety bond, and achieving a better than investment grade rating. The team proposes to move forward with dispatch in order to capitalize on the current low interest rate environment and has asked for consideration of the bond disclosure legal counsel and underwriter contract at this time. Attached for Agency consideration are contracts for the Bond Disclosure Counsel (Attachment 2) and the Underwriter (Attachment 3). Existing contracts with Rutan & Tucker, L.L.P. and the Rosenow Spevacek Group, Inc. will allow these consultants to perform their respective roles without further contract approval. FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: 1. Authorize staff to move forward with the bond issuance and approve a contract for bond disclosure services with Stradling, Yocca Carlson and Rauth and a contract for underwriting services with Wedbush Morgan Securities; or 2. Do not authorize staff to move forward with the bond issuance and do not approve a contract for bond disclosure services with Stradling, Yocca Carlson and Rauth and do not approve a contract for underwriting services with Wedbush Morgan Securities; or 3. Provide staff with alternative direction. espectfully submitted, Jo n M. Falc ner Finance Director Approved for submission by: Thomas P. Genovese, Executive Director Redevelopment Agency Attachment: 1. Estimated Costs of Issuance 2. Contract for Bond Disclosure Legal Services 3. Contract for Underwriting Services 1 063 ATTACHMENT 1 Estimated Costs of Issuance La Quinta Redevelopment Agency Rutan & Tucker LLP, Bond Counsel $ 88,000.00 Stradling Yocca Carlson & Rauth 4700.00 Disclosure Counsel Trustee 5,000.00 Trustee Counsel 29500.00 Merrill Corporation 8,000.00 Financial Printer Moody's Investor's Service 18,000.00 Rating Agency Standard & Poor's Ratings Group 20,000.00 Rating Agency Pricing Consultant 45000.00 Rosenow Spevacek Group, Inc. 265000.00 Fiscal Consultant Miscellaneous 1,500.00 Sub -Total Costs $ 220,000.00 Bond Insurance Premium 771,206.78 Wedbush Morgan Securities 425,500.00 Underwriter's Discount Total Costs of Issuance $1:416.706.78 Other Costs Debt Service Reserve Surety Bond (1) $ 108,135.30 Original Issue Discount (2) 555,222.85 Total Other Costs $2,080.064.93 (1) A Debt Service Reserve Fund is required by the bond insurance companies, rating agencies and investors as additional security for the bonds. This Fund will be replaced by a Surety Bond provided by the Bond Insurer. (2) May or may not be utilized to buy down interest rates on the bonds. Widely used in the industry as a marketing tool. ATTACHMENT 2 DISCLOSURE COUNSEL AGREEMENT LA QUINTA REDEVELOPMENT AGENCY THIS AGREEMENT, made as of this day of , 20023 by and between the LA QUINTA REDEVELOPMENT AGENCY, a political subdivision of the State of California (herein "Agency") and STRADLING YOCCA CARLSON & RAUTH, a Professional Corporation (herein "Disclosure Counsel"): RECITALS: A. Agency desires to retain Disclosure Counsel to do the necessary legal work hereinafter outlined, upon the terms and conditions hereinafter set forth, for the issuance of tax allocation bonds; and B. Disclosure Counsel represents that it is ready, willing and able to perform said legal work; NOW, THEREFORE, in consideration of the premises, and of the mutual covenants, terms and conditions herein contained, the parties agree as follows: 1. Agency retains Disclosure Counsel to provide, and Disclosure Counsel will provide, legal services in connection with the issuance of tax allocation bonds (the "Bonds") by Agency. Disclosure Counsel agrees to consult with and advise Agency officials and Agency's financial consultants as to the preparation of disclosure documents. Disclosure Counsel's services will include: i. Attending conferences and consulting with Agency staff and counsel regarding the proceedings; ii. Participating with any financial advisors, underwriters or other experts retained by Agency in preparation of disclosure documents; iii. Assisting in the preparation of the official statements or placement memorandums and supporting documentation relating to the offering for sale of the Bonds; iv. Reviewing the Bond purchase contracts; V. Consulting with the underwriters, their legal counsel and rating agencies; vi. Consulting with counsel to Agency concerning any legislation or litigation during the course of the financing; and vii. Rendering an opinion. v, J 2. This contract shall be administered by the Executive Director or his designee. 0 (� 6 3. Agency agrees to accept, and Disclosure Counsel agrees to provide, the aforementioned services primarily through David R. McEwen. If the above attorney is unable to provide such services due to death, disability or similar event, Disclosure Counsel reserves the right to substitute another of its attorneys, upon approval by the Agency, to provide such services; and such substitution shall not alter or affect in any way Disclosure Counsel's or Agency's other obligations under this Agreement. 4. Disclosure Counsel has professional liability insurance in the amount of $25,000,000 and is self -insured for the first $250,000 on each claim. 5. For the services to be rendered under this Agreement our fee would be $50,000.00, including out-of-pocket expenses incurred in connection with the engagement, including without limitation, document reproduction, travel as approved by the Agency and messenger services. Said fee will be billed upon the issuance of the Bonds and payable from Bond proceeds. In the event that a financing is not completed for any reason, the Agency will have no liability for any fees or expenses incurred by Disclosure Counsel with respect to the financing. IN WITNESS WHEREOF, as of the date first hereinabove written, Agency has caused this instrument to be executed by the Chairman of the Agency and attested by the Secretary of the Agency; and Disclosure Counsel has caused this instrument to be executed on its behalf and in its name by an authorized officer of Disclosure Counsel. ATTEST: Secretary LA QUINTA REDEVELOPMENT AGENCY I� Chairman STRADLING YOCCA CARLSON & RAUTH A Professional Corporation Do 2 ATTACHMENT 3 AGREEMENT FOR UNDERWRITING SERVICES THIS AGREEMENT, made this day of May, 2002, by and between the LA QUINTA REDEVELOPMENT AGENCY, a public body, corporate and politic, organized and existing under the laws of the State of California, (together, hereinafter called the "Issuer"), party of the first part, and WEDBUSH MORGAN SECURITIES (hereinafter called the "Underwriter"), party of the second part: WITNESSETH: WHEREAS, the Issuer requires assistance in developing sound, equitable and practical financing plans by taking into consideration sources of capital funds and cash flow requirements, annual costs, the allocation of those costs, statutory requirements and restrictions, and methods if applicable; and WHEREAS, the Issuer requires the services of a municipal investment banker experienced in underwriting debt obligations, to assist in such financial planning related thereto and to purchase at negotiated sale the Issuer's obligations resulting therefrom; and WHEREAS, consistent with the terms and conditions of this Agreement, the Issuer wishes to engage the Underwriter to provide investment banker services for the Issuer. NOW, THEREFORE, it is mutually agreed as follows, to wit: The Issuer hereby employs the Underwriter and the Underwriter hereby accepts such employment to perform the services, upon the terms, subject to the conditions, and in consideration of payments as hereinafter set forth: Services to be Performed by the Underwriter Upon the request of the Issuer, The underwriter shall work together and in cooperation with the Issuer's financing team (the Issuer's staff, fiscal consultant, bond counsel and disclosure counsel), to diligently perform the following services: 1. Assemble, review and analyze available financial and economic data and information that may have a general bearing on a program for financing any proposed project or proj ects. 2. Based on the foregoing analysis, prepare a general review and description of the proposed projects and outline the possible methods of financing such projects, the advantages and disadvantages of each method as applied to a given project, the general legal and practical requirements or restrictions applicable to each method and their attendant costs. 3. When the Issuer has approved a specific project or projects for implementation, the estimated costs and method of financing of which have been sufficiently well established to permit the preparation of a final financing plan, the Underwriter shall prepare such plan containing, in addition to other information, the following: A. A description of the financing or financings, including the purpose, benefits, security, estimated costs and other pertinent information. G.G8 B. Details relating to the proposed method of financing, including tentative bond amortization schedules, call features, sources and amounts of funds to be used in amortizing the costs and other related data. C. Recommendations as to further procedures. The foregoing will be designed to answer substantially all of the important questions that might arise in connection with the particular financing or financings and will contain current information as to estimated costs and economic and fiscal information. 4. Assist Bond Counsel and Disclosure Counsel with the preparation of necessary resolutions and other legal documents and make recommendations as to the exact terms and conditions under which bonds (for the purpose of this Agreement, all references to "bonds" shall mean any "debt obligation") are to be issued and sold, including timing and method of sale, final amortization or repayment schedules, call and redemption features, provisions governing the issuance of additional bonds, covenants and other provisions in order to secure the best possible rating on the bonds. 5. Prepare the text and other material for an official statement or bond prospectus describing the project or projects, the bonds, their security, and the economic and financial background of the Issuer. 6. Assist in obtaining bond insurance and/or a bond rating for each proposed issue to the end that such bonds may be sold for the lowest possible cost. The Underwriter shall provide the bond insurers, Moody's Investors Service and Standard and Poor's Ratings Group with all information required by such agencies necessary in establishing such bond insurance and/or ratings and make such trips and schedule such conferences with such agencies as may be necessary to obtain the highest possible rating on the bonds. 7. The Underwriter shall be available at reasonable times by telephone or at the offices of the Issuer to discuss on a continuing basis the results of studies and analyses and generate such additional information as desired or requested and consult with the Issuer as to the financial aspects of any specific project then being considered. Sale of Bonds; Compensation; Expenses At such time as the Issuer is satisfied that the financing program meets the goals and objectives of the Issuer and wishes the Underwriter to proceed with the financing program, the Issuer and the Underwriter shall enter into a bond purchase agreement for the sale of the Issuer's obligations to the Underwriter at a discount and bearing interest at rates which are commensurate with the rates prevailing in the market for similar securities at the time the bonds are offered to the public and which will be approved by the Issuer's staff and pricing consultant. For financings of the size and security of that proposed by the Issuer, depending on market conditions, it is anticipated that an underwriter's discount ranging from .080% to 1.000% of the principal amount of Bonds issued (the "Bond Discount") and a net interest rate ranging from 5.200% to 5.400% will be appropriate. Original issue discount, if any, will not exceed 1.50% of the principal amount of Bonds issued. Nothing herein shall require the Issuer to enter into any Bond Purchase Agreement The Bond Discount will represent the total compensation to be paid to the Underwriter and the Issuer shall not be liable for any additional fees whatsoever. The Bond Discount shall conform to those prevailing in the marketplace for similar securities at the time that debt obligations are sold. The Bond Discount applicable to each debt obligation shall be specified in each bond purchase agreement. 10 _L 2 6-�9 All costs of the financing program will be payable out of bond proceeds when the bonds are sold and delivered to the Underwriter, unless otherwise specified by the Issuer. In the event that market conditions or actions by regulatory agencies prohibit completion of the financing by the Issuer, the Underwriter will be responsible for all fees and expenses incurred in connection with services to be performed as the Issuer's investment banker including, without limitation, the expenses of its counsel, if any. The Issuer will be responsible for all other fees and expenses incurred in connection with the financing. Named Personnel The Underwriter commits the principal personnel listed below to provide services pursuant to this Agreement for the duration of its term. Underwriter's Principal Personnel: 1. Robin M. Thomas, Senior Vice President 2. Michael K. Cavanaugh, Vice President 3. Daniel P. Massiello, Assistant Vice President It has been determined that the individuals named in this Agreement are necessary for the successful performance of this Agreement. The Underwriter shall not replace these individuals without written consent of the Issuer, which shall not be unreasonably withheld. The consent of the Issuer shall be given or denied in writing within thirty (30) days of the receipt of written notice from the Underwriter of the intent to replace personnel. If the Issuer fails to respond to the Underwriter within thirty (30) days of notification by the Underwriter, said personnel replacement shall be deemed approved. Term The term of this Agreement shall remain in full force unless terminated by either party. This Agreement may be terminated without cause by either party by giving the other party sixty (60) days written notice of such cancellation. Independent Contractor The Underwriter shall perform the services as contained herein as an independent contractor and shall not be considered an employee of the Issuer or under the Issuer's supervision or control. This Agreement is by and between the Underwriter and the Issuer, and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, between the Issuer and the Underwriter. Successor and Assignment The services as contained herein are to be rendered by the Underwriter whose name is as appears first above written and said Underwriter shall not assign nor transfer any interest in this Agreement without the prior written consent of the Issuer. Indemnification The Underwriter agrees to indemnify, defend (upon request by the Issuer) and save harmless the Issuer, its elected and appointed officials, officers, agents and employees from and against any liability, expense, including defense costs and legal fees, and claims for damages or other relief of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury or property damage arising from or connected with the Underwriter's operations, or its 3 010 services, acts and/or omissions hereunder, including any workers' compensation suit, liability or expense, arising from or connected with the services performed by or on behalf of the Underwriter by any person pursuant to this Agreement. Compliance With Laws The parties agree to be bound by applicable federal, state and local laws, regulations and directives as they pertain to the performance of this Agreement. Severability In the event that any provision herein contained is held to be invalid, void or illegal by any court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall in no way affect, impair or invalidate any other provision contained herein. If any such provision shall be deemed invalid due to its scope or breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted by law. Interpretation No provision of this Agreement is to be interpreted for or against either party because that party or that party's legal representative drafted such provision, but this Agreement is to be construed as if both parties drafted it hereto. Disputes - Attorneys Fees If either party to this Agreement is required to initiate or defend litigation in any way connected with this Agreement, the prevailing party in such litigation, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Waiver No breach of any provision hereof can be waived unless in writing. Waiver of any one breach of any provision shall not be deemed to be a waiver of any other breach of the same or any other provision hereof. Notice Notices herein shall be presented in person or by certified or registered U.S. mail, as follows: To the Underwriter: Wedbush Morgan Securities 12526 High Bluff Drive, Suite 300 San Diego, CA 92130 Phone: (800) 659-8200 Fax: (858) 792-3498 Attention: Robin M. Thomas, Senior Vice President To the Issuer: La Quinta Redevelopment Agency 78-495 Calle Tampico La Quinta, CA 92253 Phone: (760) 777-7100 Fax: (760) 777-7101 Attention: Thomas P. Genovese, Executive Director 4 Oil Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, said Issuer, party of the first part, has caused these presents to be properly executed, and said Underwriter, party of the second part, has caused these presents to be executed by one of its officers, as of the date hereinabove set forth. Lm ATTEST: 0 Agency Counsel Agency Secretary LA QUINTA REDEVELOPMENT AGENCY Executive Director UNDERWRITER: WEDBUSH MORGAN SECURITIES m Senior Vice President 5 012 COUNCIL/RDA MEETING DATE: May 7, 2002 ITEM TITLE: Consideration of a Resolution of the City Council Approving the Issuance by the La Quinta Redevelopment Project Area No.1, Tax Allocation Bonds, Series 2002 and Making Certain Determinations Relating Thereto RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution of the City Council approving the issuance by the La Quinta Redevelopment Agency of its La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2002 and making certain determinations relating thereto. FISCAL IMPACT: None. BACKGROUND AND OVERVIEW: As part of its fiscal management activities the La Quinta Redevelopment Agency Board authorized staff to evaluate the feasibility of issuing additional tax allocation bonds secured only by Project No. 1 tax increment revenue. In February 2002 the Agency Board approved a financing team to structure a bond issue. The team has subsequently been evaluating existing Agency payment obligations, preparing tax increment revenue projections, and consulting with both rating agencies and insurance companies. They have concluded that the Agency can sell approximately $46.0 million in tax allocation bonds. Staff is seeking authorization to issue up to $50.0 million in bonds if interest and discount rates, at the time the bonds are sold, are favorable and permit the sale of additional bonds. Bond activities have progressed to a point where documents have been completed and are ready to be distributed to bond insurance and rating agencies. This will lead to a bond sale later this month. In order to sell the bonds, the City Council must approve the bond sale and determine that the bond proceeds will be used for redevelopment purposes pursuant to Health and Safety code Section 33678. If the Agency sells these bonds, the proceeds will be used to purchase property for public golf and park uses, fund park improvement projects, construct public facilities, and fund economic development initiatives that alleviate blight in Project Area No. 1 . The park, golf, and public facility improvements will correct deficiencies that are detailed in the Agency's five- year Implementation Plan. The economic development initiatives that will be designed capitalize on generating revenue that supports the City's General Fund. The attached resolution facilitates the bond sale by: • Approving the issuance of up to $50.0 million of tax allocation bonds to aid in financing redevelopment activities in Project No. 1; and • Authorizes the City Manager and Finance Director and other City staff members who have responsibility for the Agency's affairs to execute the documents and certificates necessary to facilitate the bond sale. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council are: 1. Adopt a resolution of the City Council approving the issuance by the La Quinta Redevelopment Agency of its La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2002 and making certain determinations relating thereto; 2. Provide staff with alternative direction. Respe ully submi ed, hn M. Falc n , Finance Director Approved for submission by: �,�Z ��0000 Thomas P.Genovese Executive Director Redevelopment Agency 062. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1, TAX ALLOCATION BONDS, SERIES 2002 AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. WHEREAS, the La Quinta Redevelopment Agency (the "Agency"), is a redevelopment agency duly created, established and authorized to transact business and exercise its powers, all under and pursuant to the Community Redevelopment Law (Part 1 of Division 24 (commencing with Section 33000) of the Health and Safety Code of the State of California) and the powers of the Agency include the power to issue bonds for any of its corporate purposes; and WHEREAS, a Redevelopment Plan known as the "La Quinta Redevelopment Agency, La Quinta Redevelopment Project Area No. 1 " has been adopted and approved by Ordinance No. 43 of the City of La Quinta (the "City"), which became effective o n December 29, 1983 and all requirements of law for and precedent to the adoption and approval of said Redevelopment Plan have been duly complied with; and WHEREAS, the Agency has approved in substantial form its Resolution entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF TAX ALLOCATION BONDS OF SAID AGENCY IN A PRINCIPAL AMOUNT OF NOT TO EXCEED FIFTY MILLION DOLLARS ($50,000,000) TO FINANCE A PORTION OF THE COSTS OF A REDEVELOPMENT PROJECT KNOWN AS THE LA QUINTA REDEVELOPMENT PROJECT AREA N0.1 AND APPROVING CERTAIN DOCUMENTS AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH. WHEREAS, under and pursuant to the above Resolution, the Agency will authorize the issuance and sale of not to exceed $50,000,000 principal amount of its "La Quinta Redevelopment Agency, La Quinta Redevelopment Project Area No. 1, Tax Allocation Bonds, Series 2002 " (the "Bonds"); 1 U3 NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: Approval of Issuance of Bonds. The issuance of a principal amount not to exceed $50,000,000 of Bonds in order to aid in the financing of the La Quinta Redevelopment Project Area No. 1 and for other purposes related thereto, all of which constitute a "redevelopment activity," as such term is defined in Health and Safety Code Section 33678, is hereby authorized and approved pursuant to Health and Safety Code Section 33640. Authorization of Officers. The City Manager and Finance Director of the City and the other officers and members of staff having responsibility for the affairs of the Agency are hereby authorized to execute such documents and certificates determined by Bond Counsel as necessary to assist the Agency in the issuance of the Bonds. Effective Date. This Resolution shall take effect upon adoption. PASSED, APPROVED and ADOPTED this 7th day of May, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 0 u" CLERK'S CERTIFICATE STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of Resolution No. of the City and that the Resolution was adopted at the time and by the vote stated on the above certificate, and has not been amended or repealed. DATED: , 2002 JUNE S. GREEK, City Clerk City of La Quinta, California C�US COUNCIL/RDA MEETING DATE: May 7, 2002 ITEM TITLE• Consideration to Award a Contract to Construct Improvements and Consider to Enter into a Memorandum of Understanding Between the City of La Quinta and the City of Indio for Project No. 99-05B, Jefferson Street Median Island Landscape Improvements RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve and authorize the City Manager to execute the Memorandum of Understanding (MOU) between the City of La Quinta and the City of Indio for Median Island Landscaping, Landscape Lighting, and Irrigation Facilities on Jefferson Street from Highway 1 1 1 to Avenue 54, and award a contract in the amount of $914,352 to Sierra Landscape Co. Inc. to construct the Jefferson Street Median Island Landscape Improvements, Project No. 99-05B. FISCAL IMPLICATIONS: This project is currently identified within the City's approved Capital Improvement Program (CIP) for Fiscal Year 1999/2000 as a portion of the Jefferson Street ultimate improvements from Highway 1 1 1 to Avenue 54. The following represents the overall project funding and the remaining funding available within Fiscal Year 2001 /2002: FUNDING SOURCE State Local Partnership Program (SLTPP): City Infrastructure Funds RDA Project Area No. 1 Art in Public Places CVAG Funding: TOTAL: TOTAL FUNDING $713,412 $1,037,978 $1,844,030 $10, 800 $12,589,513 $16,195,733 FY 2001 /2002 $19, 366 $0 $1,705,652 $0 $ 2, 712, 600 $4,437,618 The proposed Jefferson Street Median Island Landscape improvements are not eligible to receive funding from either the SLTPP or CVAG funding sources. The entire cost of these improvements will be borne by City RDA Project Area No. 1 Funds. The City has previously committed approximately $500,000.00 of the available $1,705,652.00 toward its share of the street improvements including: construction, construction engineering, survey, material testing, and contingency. Therefore, an amount of $1,205,652.00 is currently available for the installation of the entire median island 260 T:\PWDEPT\COUNCIL\2002\020507g.wpd landscape improvements from Highway 111 south to Avenue 54, including the roundabout. The following represents the low bidder's proposed construction costs by municipal jurisdiction: Project Limits City of La Quinta City of Indio Ave 54 to Ave 50 (including roundabout) $624,712 Ave 50 North to City Limits (shared at $129,410 $129,410 centerline) North City Limits to Highway 111 $30,820 Total Cost Share: $754,122 $160,230 TOTAL COST: $914,352 Considering the low bid received, the following represents the proposed construction budget: Construction: $754,122 $160,230 Administration: Inspection and Testing: Subtotal: Contingency: Total: TOTAL PROPOSED CONSTRUCTION BUDGET: $37,706 $62,215 $ 854, 043 $ 85,404 $8,012 $13,219 $181,461 $18,146 $ 939,447 $199, 607 $1,139,054 As illustrated, the total proposed construction budget necessary to construct the median island landscape improvements on Jefferson Street from Highway 111 to Avenue 54 is $1,138,413. The City of La Quinta's proposed share is $939,127 and the City of Indio's proposed share is $199,286. The City of Indio agreed to contribute its share of the proposed improvements on April 16, 2002. An MOU (Attachment 1), outlining the responsibilities of both municipal jurisdictions has been generated and forwarded for signature by the City of Indio. The project was bid as a prevailing wage improvement. Therefore, there are no charter city implications. T:\PWDEPT\COUNCIL\2002\020507g.wpd ` Aci;161111 1RX-A-01 NX91V14 101VI I1 On November 2, 1999, the City Council approved a Professional Services Agreement in the amount of $43,130.00 with the firm of David Evans and Associates to prepare Plans, Specifications, and Engineer's Estimates (PS&E) for Jefferson Street Median Island Landscape Improvements from Avenue 54 to Highway 111. The proposed landscape scheme for the Jefferson Street median improvements match the pallet for the medians completed on Washington Street, Avenue 50, Calle Sinaloa, Calle Tampico, and Avenue 52. Mounding will occur in the median at a height no greater than 18". Stamped concrete will be utilized at turn pockets and the median will be provided with lighting according to the City's approved median landscape pallet. On February 19, 2002, the City Council approved the PS&E and authorized staff to advertise for bid the Jefferson Street Median Island Landscape Improvements, Project No. 99-0513. On Monday, March 18, 2002, sealed bids were received and opened for the construction of this project. The following table illustrates the results of the bids received. A detailed bid comparison summary is provided as Attachment 2. Bid Area Engineer Sierra Park West Mark Logan Terra -Cal Base Bid 1 $632,313.61 $541,856.94 $558,610.07 $565,108.85 $708,025.25 Base Bid 2 $93,234.27 $82,854.58 $67,576.93 $96,140.75 $93,072.00 Add Alt 1 $10, 206.00 $4, 894.30 $ 3, 513.16 $ 6, 324.00 $ 6, 680.50 Add. Alt 2 $93,853.54 $74,488.12 $80,622.40 $72,378.85 $102,762.15 Add Alt 3 $20,446.72 $18,362.11 $16,334.44 $17,258.50 $24,491.10 Add Alt 4 $110,790.60 $88,039.38 $97,522.04 $90,756.00 $119,678.50 Add Alt 5 $51,512.72 $42,708.38 $45,253.74 $42,377.00 $50,563.15 Add Alt 6 $46,438.06 $30,328.72 $28,355.80 $34,243.00 $36,328.70 Add Alt 7 $42,795.24 $30,819.75 $30,076.50 $28,265.75 $36,281.50 TOTAL: $1,101,590.76 $914,352.28 i $927,865.08T $952,852.70 $1,177,882.85 The basis of award, as stated within Section 1210 of the contract bid documents, shall be the lowest combined price for "awarded" bid items. As illustrated, Sierra Landscape Co. Inc. submitted the lowest responsive bid for any bid area combination for the proposed Jefferson Street Median Island Landscape Improvements. T:\PWDEPT\COUNCIL\2002\020507g.wpd 003 Assuming the City Council awards construction on May 7, 2002, the following represents a proposed project schedule: Approval to Award Construction Sign Contracts/Mobilize Construction Period (120 days) Accept Improvements May 7, 2002 May 8, 2002 - May 31, 2002 June 1, 2002 - September 28, 2002 October 2002 The alternatives available to the City Council include: 1. Approve and authorize the City Manager to execute the Memorandum of Understanding between the City of La Quinta and the City of Indio for Median Island Landscaping, Landscape Lighting, and Irrigation Facilities on Jefferson Street from Highway 1 1 1 to Avenue 54, and award a contract in the amount of $914,352 to Sierra Landscape Co. Inc. to construct the Jefferson Street Median Island Landscape Improvements, Project No. 99-0513; or 2. Do not approve and authorize the City Manager to execute the Memorandum of Understanding between the City of La Quinta and the City of Indio for Median Island Landscaping, Landscape Lighting, and Irrigation Facilities on Jefferson Street from Highway 1 1 1 to Avenue 54, and do not award a contract in the amount of $914,352 to Sierra Landscape Co. Inc. to construct the Jefferson Street Median Island Landscape Improvements, Project No. 99-0513; or 3. Provide staff with alternative direction. Respectfully submitted, d 2 �T "-)� - 'i J07--owwj FOR to eF. Stephenson, P.E. rim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City of La Quinta/Indio MOU 2. Bid Comparison Summary +� 004 T:\PWDEPT\COUNCIL\2002\020507g.wpd ATTACHMENT 1 • MEMORANDUM OF UNDERSTANDING LANDSCAPING, LANDSCAPE LIGHTING, AND IRRIGATION FACILITIES JEFFERSON STREET MEDIANS — HIGHWAY 111 TO AVENUE 54 THIS MEMORANDUM OF UNDERSTANDING, (the "Memorandum") dated by and between the CITY OF INDIO ("Indio") and the CITY. OF LA QUINTA ("La Quinta"), is made with reference to the following recitals and terms. RECITALS A. Indio and La Quinta wish to jointly undertake the installation of the landscape improvements within the Jefferson Street medians between Highway 111 and Avenue 54, since portions of the medians are located within Indio, and other portions are located within La Quinta. Toward that end, La Quinta has completed the planning and other work necessary for the design of median landscape improvements south of Highway 111 to Avenue 54, and has completed the public bidding process necessary for the completion of the work. B. Indio and La Quinta desire to have the landscaping, landscape lighting and irrigation facilities (collectively the "Landscaping Improvements") installed in accordance with the scope of work within Project 99-05B -- Jefferson Street Median Island. Landscape Improvements, Highway 111 to Avenue 54. • C. Indio desires to have La Quinta 'undertake the lead in the installation of all Landscaping Improvements rather than to have the two cities separately install the landscaping in their respective jurisdictions. is NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREINAFTER CONTAINED AND FOR OTHER GOOD AND VALUABLE CONSIDERATION THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY ACKNOWLEDGED, THE PARTIES AGREE AS FOLLOWS: 1. Recitals. The foregoing recitals are true . and correct and are hereby incorporated herein by this reference to the same, extent as though herein again set forth in full. 2. The Plans, Specifications. The Plans, Specifications and the apparent low bidder's construction costs of the Landscaping Improvements are attached hereto as Exhibit A and are incorporated into and made a part of this Memorandum through this reference. 3. Authorization/Lead Agency. Indio agrees to allow La Quinta to install Landscaping Improvements within that portion of the project within Indio, and further agrees that La Quinta may act as lead agency for the Landscape Improvements. 119Po1561040002 264119.02 am02 .J :_ 006 4. Payment By Indio. Indio agrees to pay to La Quinta the amount of money necessary to fund the Indio portion of the design, construction, construction support, and maintenance costs as determined by the final contract award document and as calculated in the manner set forth in Exhibits A and B. Indio agrees to pay for any and all costs associated to approved contract change order/s effected within Indio's jurisdiction. The initial contract award contains a bid item for one year of maintenance not including water or power. Indio at its discretion may elect to provide maintenance for that portion of median landscape improvements within its jurisdictional boundary. The timing and terms of payment are listed within this Memorandum as Exhibit B, payment schedule, which is incorporated herein by this reference. 5. La Quinta's Responsibility. La Quinta agrees to provide inspection, contract administration, construction management and act as the lead agency for the Landscape Improvement. 6. Cooperation. Indio agrees to issue any and all necessary permits to La Quinta and/or its Contractor and to cooperate to the greatest. extent possible with La Quinta. so as to allow La Quinta to pursue and complete the installation of said Landscape Improvements in a timely fashion. 7. Mutual Indemnification. La Quinta shall indemnify and hold harmless In and its agents, employees, officers, directors, successors and assigns from and against any and all costs, claims, liabilities, actions, damages, expenses (including reasonable attorneys' fees) arising out of, in connection with or by reason of La Quinta's failure to perform any of the terms of this Memorandum. La Quinta, upon notice from Indio, shall defend the same at La Quinta's expense with counsel satisfactory to Indio. Indio shall indemnify and hold the La Quinta harmless and its agents, employees, officers, directors, successors and assigns from and against any and all costs, claims, liabilities, actions, damages, expenses (including reasonable attorneys' fees) arising out of, or in connection with by reason of Indio's failure to perform any of the terms of this Memorandum.. Indio, upon notice from La Quinta, shall defend the same at Indio's expense with counsel satisfactory to La Quinta. 8. Notices. Any communication, notice or demand of any kind whatsoever which any party may be required or may desire to give to or serve upon the other shall be in writing and delivered by personal delivery, by facsimile (if also sent by registered or certified mail, postage prepaid, return receipt requested), or by registered or certified mail, postage prepaid, return receipt requested, addressed as follows: Indio: CITY OF INDIO, 100 Civic Center Mall P.O. Drawer 1788 Indio, CA 92202 Attention: City Manager Facsimile: (760)342-6556 La Quinta: CITY O F LA QUINTA f 119/015610-M -2- jl V 264119.02 am02 r 007 78495 Calle Tampico • P.O. Box 1504 La Quinta, California 92253 Attention: City Manager Facsimile: (760)777-7101 Any party may change its address or notice by written notice given to the other in the manner provided in this Paragraph. Any such communication, notice or demand shall be deemed to have been duly given or served on the'date personally served, if by personal service, one (1) day after the date of confirmed dispatch, if by facsimile communication, or three (3) days after being placed in the U.S. mail, if mailed. 9. General Provisions. (a) In the event of any controversy, claim or dispute relating to this Memorandum or the breach thereof, the prevailing party shall be entitled to recover from the losing party reasonable expenses, attorneys fees and costs. (b) Each party agrees to perform any further acts and to execute and deliver any documents which may be reasonably necessary to carry out the provisions of this Memorandum. (c) In the event that any provisions of this Memorandum shall be held to be invalid, the same shall not affect, in any respect whatsoever, the validity of the remainder of this • Memorandum. r� (d) The provisions of this Memorandum shall be construed as to their fair meaning, and not for or against any party based upon any, attribution to such party as the source of . language in question. (e) This Memorandum may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together, stall constitute one and the same instrument. The signature page of any counterpart may be detached therefrom without impairing the legal affect of the signature(s) thereon, provided such signature page is attached to any other counterpart identical thereto, except having additional signature pages executed by other parties to this Memorandum attached hereto. (fl No waiver or consent shall be implied from silence or any failure of a party to act, except as otherwise specified by this Memorandum. Either party may specifically and expressly waive, in writing, any portion of this Memorandum or any breach hereof, but no such waiver shall constitute a further or continuing waiver of any proceeding or succeeding breach of the same or any other provision. (g) This Memorandum shall be governed by and construed under the laws of the State of California. 1191015610-M —3 — 264119.02 an%02 008 0Q IN WITNESS WHEREOF, the parties hereto have caused this Memorandum to be • executed as of the date herein above written. CITY OF LA QUINTA CITY OF INDIO Thomas P. Genovese, Harold Schilling, City Manager City Manager Attest: Attest: i June S. Greek, XXX, City of La Quinta City Clerk City of Indio City Clerk Approved as to form: .Approved as to form: M. Katherine Jenson City of La Quinta City Attorney • • XXXX, City of Indio City Attorney 119/015610-M 264119.02 =02 4- 2L 00:9 • • EXHIBIT "All Attached to this Memorandum of Understanding as Exhibit "A" are the Plans, Specifications and the apparent low bidder's construction costs. PLANS: Project Name: Jefferson Street Median Landscape Improvement Project Project No: 99-05B Plans Prepared by: David Evans and Associates 800 N. Haven Avenue, Suite 300 Ontario, CA 91764 (909) 481-5750 Fax: (909) 481-5757 Under the Supervision: Kim S. Rhodes, L.L.A. License #3 867 Size and No. of Sheets: 30" x 36", 47 sheets SPECIFICATIONS: 81/2 77 x 11 , 114 PAGES APPARENT LOW BIDDER'S PROPOSED CONSTRUCTION COSTS: Project Limits City of La Ouinta City of Indio Ave 54 to Ave 50 (including roundabout) $624,712 $0 Ave 50 North to L.Q. City Limits (shared at $129)153 $12931153 centerline) North of L.Q. City Limits to Highway 111 0 $30,820 Total Estimated Cost Share: $7539864 $1599972 Total Combined Estimated Construction Cost: $913,836 119/01W0-M -5- 2"119M wn= 01_ EXIT "B" PAYMENT SCHEDULE Within 30 calendar days of Indio's execution of this Memorandum of Understanding the City of Indio shall place on deposit funds equal to a mutually agreed amount, as shall be determined based upon the actual low bid awarded for the project scope of work identified by the project plans and specifications. The following formula using the apparent low bidder's construction costs shall be used to determine each jurisdiction's cost to construct the "Project". ActivityCity of La Quinta City of Indio Design -Actual (Indio 18% / La $50)209 $115021 Quinta 82%) Construction: $753,864 $1595972 Administration: $372693 $7,999 Inspection and Testing: $62,194 $13,198 Subtotals: $903;960 $1925190 • Proposed 10% Contingency: $90,396 $19,219 Totals: $9945356 $2111409. 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F N a w a w dddddddd w w w w w w w w www ° O c .5 chi G u m � a ° .b v w .9 w 6 e u •_" L. i� •� N •y y Dip i3 ¢ a w C v a Od �wQaGa pp O Oa O .+ U a O _ A d, Op0 G� 0pi0 00 0�0 00 V = t�+1 O A 8 NN N N EN N00 N �EE fed FN lei N 00 N 00 Q^ ic+ •� 'C ,� w w w 1i, N N Iw oC i s v; a r- 1- 1- 1- 0000 00 00 0000 H H 0 H H !) i, , ) l O,w A,., 0 COUNCIL/RDA MEETING DATE: Consideration of Community Services Grant Requests RECOMMENDATION: C rA AGENDA CATEGORY: BUSINESS SESSION: May 7, 2002 CONSENT CALENDAR: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: STUDY SESSION: PUBLIC HEARING: The Special Project Contingency Account #101-251-663-000 has an uncommitted balance of $10,757 as of this report, as provided in Attachment 1. The total amount requested by the various organizations is $20,808. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Five requests have been submitted for City Council consideration as of this report: 1. Community Blood Bank (Attachment 2): The Community Blood Bank collects blood from donors in the area, test and process it to demanding specifications and supplies all six hospitals, cancer centers and home health care agencies in the Coachella Valley on a 24 hour, 7 day a week basis. The Community Blood Bank is requesting a Community Services Grant for $5,000. The funds requested are to staff the Bloodmobile. The Bloodmobile travels into all the communities to recruit blood donors that will help maintain the urgently needed supply of blood. The Community Blood Bank received funding in the amount of $1,000 in fiscal year 2000- 2001 for the purchase of a calibrated weight set. 2. Family YMCA of the Desert (Attachment 3): The Family YMCA of the Desert (YMCA) is requesting funds, in the amount of $5,810 to install a shade structure over the play equipment at the La Quinta facility. Per the Lease Use Agreement the City of La Quinta has with the YMCA, the playground equipment is city owned equipment. Should the funding request be granted for the shade structure, the structure will be city property as well. 3. Tools for Tomorrow (Attachment 4): Tools for Tomorrow provides the opportunity for children in the Coachella Valley grades K - 5 to participate in a program of academic tutoring and specific skills in art, music, drama and creative writing. The skills are designed to support children's educational experience, nurture their creativity and enhance their self esteem. To date, Tools for Tomorrow is currently serving 275 youth in the Desert Hot Springs area. The request of $5,000 will be used to offer this free program throughout the Coachella -Valley by providing an arts experience, academic needs and addressing the lack of after school supervision. This program is offered through the Boys and Girls Club of Desert Hot Springs. The City of La Quinta has previously funded child care programs through the Boys and Girls Club of the Coachella Valley in the amount of $60,000 for the past 8 years. 4. La Quinta Desert Wildcats (Attachment 5): The La Quinta Wildcats is an organized, youth fast pitch softball program, whose goal is to provide a quality softball program to girls in the local community ages 7 to 15 years. The La Quinta Wildcats was previously a "travel" softball team but with the growing community and interest in girls sports, the La Quinta Desert Wildcats have expressed a need for a regular seasonal league. The La Quinta Wildcats is requesting $2,499 to be used for tournament fees and equipment to allow the girls to compete in sanctioned American Softball Association (ASA) tournaments. 5. La Quinta High School Football (Attachment 6): The La Quinta High School Football Organization receives no funds from the La Quinta High School Associated Student Body organization to offset the cost of the program. The students raise funds to purchase their equipment and to fund the program. The football organization purchased CIF Championship rings for the football team and the support staff after the second CIF championship in the fall of 2001. The football organization is requesting funds to replenish their account for upcoming expenses. The amount requested is $2,499. S:\Community Services\CCReports\CC.197.Community Services Grantlo'-Utw Requests.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize Community Services Grant request(s) as deemed appropriate by the City Council; or 2. Do not authorize a Community Services Grant request from: The Community Blood Bank and/or Family YMCA of the Desert and/or Tools for Tomorrow and/or La Quinta Desert Wildcats and/or La Quinta High School Football or; 3. Provide staff with alternative direction. Respectfull)A submitted, r: Dodie Horvi , C mmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. 2001-02 Special Project Contingency Account Balance 2. Community Blood Bank Grant Application 3. Family YMCA of the Desert Grant Application 4. Tools for Tomorrow Grant Application 5. La Quinta Desert Wildcats Grant Application 6. La Quinta Football Grant Application 2 c. 3 S:\Community Services\CCReports\CC.197.Community Services Grant [1(F Requests . wpd S.. ATTACHMENT 1 Community Services Grant Program 101-251-663-000 Fiscal Year 2001-02 Beginning Balance $55,000 July 3, 2001 Vets Express, Transportation Costs $2,000 Balance $53,000 August 7, 2001 Riverside Sheriffs Pistol Team $1,500 Meals on WheelsMeal Subsidy $2,300 La Quinta Arts Association -Rental Fees, Insurance $4,000 Lion's Club -Community Picnic Supplies $1,000 Soroptimist-Senior Center Rental Fees $4,070 Balance $40,130 November 6, 2001 La Quinta High Junior ROTC -Uniforms $2,000 Veteran's of Foreign Wars -Senior Center Rental $1,125 La Quinta High Cheerleaders -Hawaii Trip $2,500 Balance $34,505 February 5, 2002 The Living Desert -Corporate Sponsorship $1,000 United Cerebral Palsy -Egg Hunt Supplies $1,250 Riverside County C.A.R.E.-Sponsorship $2,499 La Quinta High School Band Boosters -Tournaments $2,499 Coachella Valley Recreation & Park District -Building Permits $14,000 Balance $13,257 April 2, 2002 Familiy YMCA -Building Permits $2,500 Balance $10,757 2 v CONVIVAU ISAVSK A Non -Profit Cap don Board of Directors Patricia Newman Chair Don H. Reuben Vke Chair Ralph W14nde Y Charles Riach Treasurer Walter T. Clark William N. Cosgrove Truman L Gates Maim G. A. Jenkins, USMC Joseph lantorno, EDD James Larson James McFarland, M.D. Beverly Sflngi G. Aubrey Serfling Emily Williams, DMSc Diane Valenzuela Ex4)Mdo Directors William A. Walker, M.D. Interim Executive Director Erneribas Directors Jackie Autry Caroline Berkey Al Corti Jim O'Brien Mike Rembis Wally Turner Lowell Vandervort Associate Medical Director Mildred Ramos, M.D. ATTACHMENT 2 January 29, 2002 Mayor & Council Members City of La Quinta c/o Dodie Horvitz Box 1504 La Quinta, CA 92253 Dear Mayor and Council Members: Your Community Blood Bank is dealing with an ever-growing need for blood and a shortage of blood donors. This serious situation is echoed all over the country. The most important thing we can do is to recruit more donors! Our Bloodmobile Coach is our outreach to La Quinta and all the communities we serve. You can help us by joining with other Coachella Valley cities in supporting the Bloodmobile. It cots about $145,000 a year to operate and staff the Bloodmobile. We need your help to cover the costs. We respectfully request a donation of $5,000.00 towards the mobile. Any and all donations will be greatly appreciated. You will be helping us, helping the people of La Quinta. If you have any questions, please don't hesitate to call. I will be happy to talk to you personally. Warmly, Patricia Newman Chair, Board of Directors PN:elc 23 39000 Bob Hope Drive, Rancho Mirage, CA =70 Phone: 70773-4190 Fax: 760-773-4188 Web Site: www.cbbc-bk)od.org CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 01-02 Name of Organization: COMMUNITY BLOOD BANK CENTER, INC Amount Requested: $5, 000. 00 Contact Person: Patricia Newman, Chair ,Board of Directors Mailing Address: 39000 Bob Hope Drive City: Rancho Mirage State: CA Zip Code: 92270 Phone No.: 760-773-4190 501(c)3 Taxpayer I.D. Number: 95-637701 9 Date Submitted: January 29, 2002 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? The mission of the Community Blood Bank is to provide a safe, reliable, and consistent supply of volunteer blood components to the patients of our communities at the most reasonable fees possible. 2. How long has your organization been in existence? 28 Years Months 3. Describe in general the activities or services of your organization: We are a non-profit blood bank and collect blood from donors in our' area, test and process it to increasingl U demanding_ speni fi ca t i ons and supply all six (6) hospitals, cancer centers and home healthcare agencies on a 24-hour, 7-day a week, 365 days a year basis. 4. How many people does your organization currently serve? ALL the people of La Quinta and desert communities. No. of Youth ALL No. of Adults ALL No. of Seniors ALL 5. How many people do you intend to serve during this Fiscal Year? Anyone who needs blood or blood components. No. of YouthaT,T, No. of Adults ATT. No. of Seniors aT,T. 6. How many people served this Fiscal Year will be La Quinta residents? ALL in La Quinta - as blood is always available of Youth ALL No. of Adults ALL No. of Seniors ALL 7. How many paid employees/volunteers does your organization employ? Full time employees a Part time employees , S Volunteers 42. 8. Describe how your organization is managed and governed. A volunteer Board of Directors sets the mission, policies and long-range plans and goals. They oversee an Executive Director who manages the Community Blood Bank with five (5) department Managers and a Medical director reporting to him. 2 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone PA�n Newman l-hair 36 mike Dr- Ranr_ho Mirage 760-324-5296 Chuck Riach, Treasurer 249 Green Mountain Drive Palm Desert 760-340-1853 10. What is your annual schedule of events, and during what months does your organization operate? WG npPRATF 7 9 MOUTUS -4. X,FAuga Unr�A RAYy,�365 nAv-g a VP -AR 1 1 . Do you charge admission, membership fee, dues, etc.? Yes x No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount Most of our operating revenue comes from fees F/Y 00/01 $4, 0.00, 973. 00 paid for blood products and services rendered. ALL contributions, Operating & Capital F/Y 00/01 $324, 110. 00 TOTAL $4, 325, 092. 00 Total Needed $145, 352 Total Received $ 25,500 F/Y 01102 Balance $11 9 , 8 5 2 We have received $7,500 from each of the cities of Palm Desert, Indian Wells and Rancho Mirage towards the Coach F/Y O1102. We hope to raise the balance from the cities, businesses and individuals of the areas we serve. 2 3 13. Amount of money requested from the City of La Quinta? $ 5,000.00 14. Has your organization been funded by the City of La Quinta previously? x Yes, No If yes, when o o / 01 Amount received $1, o 0 0. 00 ZowardS Bloodmobile Coach 15. Please provide the name and address of the bank in which the organization's funds are kept: FIRST COMMUNITY BANK . forthdrh Trust - restricted Non -restricted Palm Desert National, Canyon National -Bank and Valley Independent Bank, El Paseo, First Community. 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Patricia Newman Glenn Wiseman Chairman, Board of Directors Information System Manager 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The people of La Quinta have an ever-growing need for blood and blood products!! The Bloodmobile travels out into all the communities we serve to recruit blood donors to help us maintain our urgently needed supply of blood for the people of La Quinta and the other communities we serve. Please see cover letter to Mayor and Council 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. All the people of La Quinta will benefit from an addauate suRRlu of l ife's most precious resource, blood. Having needed supplies helps keep our costs down; lowering the costs of healthcare to all the people of La Quinta. Without the coach operating to recruit blood donors, we cannot keep up with the need.` -for blood. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. ?n 04� C4DMnnUM1"1rY BLaO0 BANK 39000 Bob Hope Drive Rancho Mirage, CA 92270 ANNUAL BLOODMOBILE EXPENSE 2000/2001 COACH LICENSE $ 663 REPAIRS / MAINTENANCE $139251 GAS/OIL $ 39080 SALARY DRIVER $ 239124 STAFF SALARY $ 259221 INSURANCE $ 69097 BLOOD BAGS $ 599750 COLLECTION SUPPLIES $149164 TOTAL $1459352 Witthaus/Board Items/Coach Costs July 26, 2001 i BRABO, CARLSEN & CAHILL, LLP CERTIFIED PUBLIC ACCOUNTANTS 1111 E. TAHQUITZ CANYON WAY, STE 203 PALM SPRINGS, CA 92262 MARCH 15, 2001 COMMUNITY BLOOD BANK CENTER, INC. 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 DEAR DAVID: ENCLOSED ARE THE ORIGINAL AND ONE COPY OF THE 1999 EXEMPT_ ORGANIZATION RETURNS, AS FOLLOWS... 1999 FORM 990 1999 CALIFORNIA FORM 199 EACH ORIGINAL SHOULD BE DATED, SIGNED AND FILED IN ACCORDANCE WITH THE FILING INSTRUCTIONS. THE COPY SHOULD BE RETAINED FOR YOUR FILES. VERY U YOURS, IN WM. CAHILL, CPA Return of Organization Exempt From Income Tax OMB No.1545-0047 Form 990 Under section 501(c) of the Internal Revenue Code (except black lung benefit trust or 1999 private foundation) or section 4947(a)(1) nonexempt charitable trust This Form is Open Department of the Treasury Note: The organization may have to use a co of this return to satisfy state reporting requirements. to Public Inspection Internal Revenue Service 9 Y PY fY P 9 9 P A For the 1999 calendar year, OR tax year period beginning JUL 1 r 19 9 9 and ending JUN 3 0 r 2000 B Check it. C Name of organization 0 Employer identification number Change Please aof use IRS address label or pr.nt or COMMUNITY BLOOD BANK C ENTER r INC. 9 5 —6 3 7 7 019 17eal type. rturn Number and street (or P.O. box if mail is not delivered to street address) Room/suite E Telephone number et Final Sp ifi� 3 9 0 0 0 BOB HOPE DRIVE 7 6 0 7 7 3 —419 0 return [Xl=Amen dad Instruc- Lions. City or town, state or country, and ZIP+4 F Check ► = if exemption Irrstate also RANCHO MIRAGE, CA 92270 application is pending reporting) G Type of organization All, 0 Exempt under 501(c) ( 3 )-4 (insert number) OR ► 0 section 4947(a)(1) nonexempt charitable trust Note: Section 501 (c)(3) exempt organizations and 4947 a 1 nonexempt charitable trusts MUST attach a completed Schedule A Form 990). H(a) Is this a group return filed for affiliates? ..... 0 Yes 0 No I If either box in H is checked "Yes," enter four -digit group (b) If "Yes," enter the number of affiliates for which this exemption number (GEN) ► — — — — — — — — — — — — — return is filed: ............................................................ ► J Accounting method: 0 Cash 0 Accrual Is this a separate return filed by an organization covered by a group ruling? = Yes ® NO = Other (specify) ► K Check here ► 0 if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS, but if it received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return. Note Form 990-EZ may be used by oroanizations with gross receipts less than $100,000 and total assets less than $250,000 at end of Year. h>_ <�:� p•we�r.•e Cv�nr��e� �r%A f%knnrnnc in KLat Accotc nr CI lnri Rnlnnnac 1 a Contributions, gifts, grants, and similar amounts received: Direct public support 12 2 517 1a r • .......... .......... b Indirect public support ........................................................................... 1 b c d 2 Government contributions (grants) .................... 1c Total (add lines is through 1c) (attach schedule of contributors) STMT 1 (cash $ 122 , 517 . noncash $ ) .......................................... Program service revenue including government fees and contracts (from Part VI I, line 93) 1 d 12 2 , 517 . 3 4 2 6 7 9 2 . 3 3 4 Membership dues and assessments............................................................................................................ Interest on savings and temporary cash investments ................................................ .................................... 4 3 3 r 210 . 5 5 Dividends and interest from securities....................................................................................................... 6 a Gross rents.......................................................................................... 6a b Less: rental expenses.............................................................................. 6b o d d Q c 7 8 a Net rental income or (loss) (subtract line 6b from line 6a).............................................................................. Other investment income (describe ► Gross amount from sale of assets other A Securities than inventory B Other 8a 6c 7_. . b Less: cost or other basis and sales expenses ......... 8b ?? c Gain or (loss) (attach schedule) ........................... 8c d Net gain or (loss) (combine line 8c, columns (A) and (B)).............................................................................. 9 Special events and activities (attach schedule) a Gross revenue (not including $ of contributions ........... reported on line 1a)................................................................................ 9 a .:.:::.:::.::. .......... b Less: direct expenses other than fundraising expenses .................................... 9b c Net income or (loss) from special events (subtract line 9b from line 9a)........................................................... 9c 10 a Gross sales of inventory, less returns and allowances .................................... 10a b Less: cost of goods sold........................................................................... 10b c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a) .............................. 10c 11 11 12 Other revenue (from Part VII, line 103)......................................................................................................... Total revenue add lines 1 d 2 3 4 5 6c 7 8d 9c 10c and 11..................................................................... 12 3 r 5 8 2 r 519 - H 10 a w 13 14 15 16 17 Program services (from line 44, column (B))................................................................................................ Management and general (from line 44, column (C)) ......................................................................... Fundraising (from line 44, column (D))....................................................................... Payments to affiliates (attach schedule)...................................................................................................... Total expenses add lines 16 and 44 column A....................................................................................... ........_.. 13 2 , 9 4 9 r 2 2 6 . 14 415 r 0 32 . 15 16 17 3 r 364,258. y d 6 za 18 19 20 21 Excess or (deficit) for the year (subtract line 17 from line 12)........................................................................... Net assets or fund balances at beginning of year (from line 73, column (A)) ....................................................... Other changes in net assets or fund balances (attach explanation) .................................................................. Net assets or fund balances at end of year (combine lines 18, 19, and 20)........................................................ 18 218 r 2 61 . 19 1 658 358. r r 20 0 • 21 1 r 19 - LHA For Paperwork Reduction Act Notice, see page 1 of the separate instructions. Form 990 (1999) 923001 12-14-99 1 /+�14-� E� Form 990 (1999) COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 Pa.ge2 Statement of All organizations must complete column (A). Columns (B), (C), and (D) are required for section 501(c)(3) and 13 ;< FunctinnA Fxnenses (4) organizations and section 4947(a)(1) nonexempt charitable trusts but optional for others. Do not include amounts reported on line 6b, 8b, 9b, 10b, or 16 of Part 1. A Total () (B) Program services (C) Management and general (D) Fundraising 22 Grants andalIocati allocations (attach schedule) .. cash n oncas n $ Specific t o individuals (attach 24 Benefits Paid to Dr for members schedule) 25 Compensation of officers, directors, etc ............. 26 Other salaries and wages..........................6...... 27 Pension plan contributions .............................. 28 Other employes benefits ................................. 29 Payroll taxes ................................................ 30 Professional fundraising fees ........................... 31 Accounting fees .......................................... 32 Legal fees ...................................... ............. 33 Supplies .......................................... 34 Telephone ................................................... 35 Postage and shipping..............6..................... 36 Occupancy ................................................... 37 Equipment rental and maintenance .................. 38 Printing and publications ............................ 39 Travel......................................................... 40 Conferences, conventions, and meetings ............ 41 Interest .................................... 42 Depreciation, depletion, etc. (attach schedule) 43 Other expenses (itemize): a 22 .:.::::::::::::::::::::.::::::.:::•:.::::::::::::•:::::•:::::::::::..:::.::.::: ................. jx23 23 24 25 0. 0. 0. 0. 26 1, 4 0 2, 2 8 5. 1, 19 5, 8 8 0. 2 0 6f405. 27 10 , 4 51 . 6 , 7 9 3 . 3r658. 28 29 111, 5 3 0 . 9 5 , 018 . 16 , 512 . 30 31 32 33 458f889. 458,889. 34 26r554. 22r887. 3, 667 . 35 36 3, 4 3 2. 3, 4 3 2. 37 3 2 , 8 0 6 . 6 , 016 . 26f790. 38 70,202. 6 8, 14 6. 2, 0 5 6. 39 40 41 6, 590 . 5, 273. 1, 317 . 42 106f350. 6 9 , 128. 37r222. 43a b 43b c 43c d 43d e SEE STATEMENT 2 43e 1,135,169. 11017,764. _.117,405. 44 Total functional expenses (add lines 22 through 43) Organizations completing columns (B)-(D), carry these totals to lines 13-15.......................................... 44 31364r258. 2 9 4 9 2 2 6. 1 r 415 0 3 2. 0. Reporting of Joint Costs. - Did you report in column (B) (Program services) any joint costs from a combined educational campaign and fundraising solicitation?............................................................................................................ ....................................... ► 0 Yes ® No If "Yes," enter (i) the aggregate amount of these joint costs $ ; (ii) the amount allocated to Program services $ iii the amount allocated to Management and eneral $ and iv the amount allocated to Fundraising Ali Statement of Program Service Accomalishments What is the organization's primary exempt purpose? ► SEE STATEMENT 3 All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) organizations and 4947(ax1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) Program Service Uxpenses (Required for 501(c)(3) and (4) orgs., and 4947(a)(1) trusts; but optional for others.) a RECRUITMENT AND PROVISION OF BLOOD AND BLOOD COMPONENTS TO 2, 9 4 9, 2 2 6. AREA HOSPITALS Grants and allocations $ b Grants and allocations $ C Grants and allocations $ d f Grants and allocations $ e Other Drooram services (attach schedule) (Grants and allocations $ f Total of Program Service Expenses (should equal line 44, column (B), Program services)..................................................... ► 2r949,226. 12ia 199 M 1 � 990 (1999) Form 990 (1999) COMMUNITY BLOOD BANK CENTER, INC. 9 5 —6 3 7 7 019 Page 3 Balance Sheets Note: Where required, attached schedules and amounts within the description column (A) (B) should be for end -of -year amounts only. Beginning of year End of year 45 Cash - non-interest-bearing.............................................................................. 46 Savings and temporary cash investments .......... ......... 1 - 45 3. 7 3 3, 2 7 6. 46 664,379. 47 a Accounts receivable..................................6 6 40 3 7......... 47a r b Less: allowance for doubtful accounts .................. 47b 3 6 7, 3 3 6. .. . .��.�� .�� 47c 664,037. 48 a Pledges receivable 48a ::::::: > b Less: allowance for doubtful accounts rT8;1 48c 49 49 Grants receivable............................................................................................. 50 Receivables from officers, directors, trustees, N...... a Q andkey employees.......................................................................................... 51 a Other notes and loans receivable ........................ 51 a b Less: allowance for doubtful accounts .................. 51 b 52 Inventories for sale or use................................................................................. 53 Prepaid expenses and deferred charges .................................. 50 51 c 23f698. 52 51, 5 0 7 . 10 7 9 4 . 53 9 , 9 9 3 . 54 54 Investments - securities.................................................................................... .......... 55 a Investments - land, buildings, and equipment: basis ............................................. 55a 2 , 12 2 , 7 2 9 . b Less: accumulated depreciation ........................... 55b 1, 3 6 8, 4 9 7. 7 6 0, 4 0 9. 55c 754f232. 56 56 Investments - other......................................................................................... 57 a Land, buildings, and equipment: basis .................. 57a b Less: accumulated depreciation ........................... 57b 57c 58 58 Other assets (describe ► ) 59 Total assets add lines 45 through 58 must equal line 74................................................ 1 , 8 9 5 , 514 - 59 21144,151. 60 Accounts payable and accrued expenses ........................................ 14 8 , 2 8 7 . 60 257r731. 61 51 Grants payable................................................................................................ 62 d62 J64 Deferred revenue...................................................................................1......... 63 Loans from officers, directors, trustees, and key employees .................................... aTax-exempt bond liabilities................................................................................. b Mortgages and other notes payable 63 64a 88,869. 64b 9 , 801. 65 65 Other liabilities (describe ► ) 66 Total liabilities add lines 60 through 65............................................................ 237f156. 66 2 6 7 , 532. Organizations that follow SFAS 117, check here ► ® and complete lines 67 through v m r_ 69 and lines 73 and 74. 67 Unrestricted t ........................ ........................................................................... 68 Temporarily restricted....................................................................................... 69 Permanently restricted....................................................................................... Organizations that do not follow SFAS 117, check here ► and complete lines 70 through 74 1, 658, 358 . 67 1, 843, 073 . 68 3 3, 546. 69 :. ,°� H 70 Capital stock, trust principal, or current funds......................................................... 71 Paid -in or capital surplus, or land, building, and equipment fund ................................. 72 Retained earnings, endowment, accumulated income, or other funds ........................... 70 71 72 1, 6 5 8 , 3 5 8 . . 78 1 11 8 7 6 , 619 . r Z 73 Total net assets or fund balances (add lines 67 through 69 OR lines 70 through 72; column (A) must equal line 19 and column (B) must equal line 21) ........................... 1 , 8 9 5 , 514 . 74 1 2,144,151. 74 Total liabilities and net assets / fund balances (add lines 66 and 73) ... Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments. 21 !� .A- 923021 12-14-99 Form 990 1999 COMMUNITY BLOOD BANK CENTER, INC. 95-6 3 7 7 019 Page 4 :iaf Reconciliation of Revenue per Audited Financial Statements with Revenue per Return �al�tgi� Reconciliation of Expenses per Audited Financial Statements With Expenses per Return a Total revenue, gains, and other support per audited financial statements .................. ► a 3, 6 2 4, 2 6 7. n n losses per Total xesesado a of expenses p audited financial statements ..................... ► b Amounts included on I'me a but not on a 3, 4064006 n n line u of o includedn n bt o e nsa mou t Ai bI line 12 Form 990: i N unrealized gains ( 1 et 9 1 Form 9 ne 7 F 90 0 1 Donated services 4 748 1 n f facilities a d use o r S on investments (2) Pri rY ear adJ ust n i 2 Donated NC services O n line 2 reported o e 0 e o rt P 4 1 74 8 .. and use ofacilities ... $ r :.::.:, F Form 990 0 S ............... f prior Recoveries o 0 3 ( P Losses reported o n 3 oss s P year rants r line 2 Form 99 e 0 0 0 , 4 Other i fY) (specify): i 4) Other (specify): ) b 4 1 , 7 4 8 . b 41 , 7 4 8 . Add amounts on lines (1) through (4) ► Add amounts on lines (1) through (4) ......... ► c Line a minus line b................................. ► c 3, 5 8 2, 519 . c Line a minus line b................................. ► c 3, 3 6 4, 2 5 8. Amounts included on line 12 Form 'n a• 990 bu n e t of on line d Am un s included o n line 17, FormdAm n 990 but of onlin e a: (1)Investmentexpenses 1Investment expenses no included on t n included on of line 6b Form 990 line6b, F rm 990 ... 2 0 (specify): s ec i fY) Other 2) her (specify): $ d $ d Add amounts on lines (1) and (2) ............... ► Add amounts on lines (1) and (2) ............... ► e 3, 582 , 519 . e 3, 364, 258 . e Total revenue per line 12, Form 990 (line c plus line d) .......................... ► a Total expenses per line 17, Form 990 (line c plus line d) .......................... ► List of Officers, Directors, Trustees, and Key Employees (List each one even if not compensated.) (A) Name and address (B) Title and average hours per week devoted to position (C) Compensation (if not p , enter (D)Contributions to (E) Expense account and other allowances --------------------------------- SEE STATEMENT 4 — 0. 0. 0. --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------r------------------ --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- `.4.,. 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your or anization and all related organizations, of which more than $10,000 was provided by the related organizations? If "Yes," attach schedule. ► LJ Yes ® No Form 990 (1� ) Form 990 (19 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 Pages <: :V...Other Information Yes No 76 Did the organization engage in any activity not previously reported to the IRS? If "Yes," attach a detailed description of each activity ............ 76 X 77 Were any changes made in the organizing or governing documents but not reported to the IRS?............................................................ 77 X If *Yes,* attach a conformed copy of the changes. 78 a Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? .............................. 78a X b ........... If "Yes," has it filed a tax return on Form 990-T for this year? .......................................................................................N./.A.. 78b 79 Was there a liquidation, dissolution, termination, or substantial contraction during the year?............................................................... 79 X If *Yes," attach a statement: 80 a Is the organization related (other than by association with a statewide or nationwide organization) through common membership, ... governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization?.................................................................. 80a X b If "Yes," enter the name of the organization ► nd heck whether it is 0 exempt OR nonexempt. a c p Pt. 81 a Enter the amount of political expenditures, direct or indirect, as described in the instructions for line 81............................................................................................................ 81a 0. b Did the organization file Form 1120-POL for this year?.................................................................................................................. 81 b X 82 a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge or at substantially less than ......... fairrental value?.................................................................................................................................................................. 82a X ............................... ............................... b If "Yes," you may indicate the value of these items here. Do not include this amount as revenue in Part I or as an expense in Part II. (See instructions for reporting in Part III.)......................................................... 82b 41 7 4 8 .< :.:::::.:.::::..:::::.:::.:;. . 83 a Did the organization comply with the public inspection requirements for returns and exemption applications? .......................................... 83a X b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ................................ N�A......... 83b 84 a Did the organization solicit any contributions or gifts that were not tax deductible?.............................................................................. 84a X ........................... ............................... b If "Yes," did the organization include with every solicitation an express statement that such contributions or gifts were not ............................... .......... tax deductible? ...........................NSA 84b 85 ....................................................................................................................... 501(c)(4), (5), or organizations. a Were substantially all dues nondeductible by members?.........................................N/A......... 85a b Did the organization make only in-house lobbying expenditures of $2,000 or less?........................................................... N..A......... 85b If'Yes' was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a waiverfor proxy tax P 9 owed for the prior year. N/A .....:.....:::::::::::::;: c Dues, assessments, and similar amounts from members............................................................... 8 5c d Section 162(e) lobbying and political expenditures ............................. N / A ............................... e Aggregate re ate nondeductible amount of section 6033(e)(1)(A) dues notices .......................................... 85e f Taxable amount of lobbying and political expenditures (line 85d less 85e)....................................... 85f N A : ............................... g Does the organization elect to pay the section 6033(e) tax on the amount in 85f?...........................................................N..A... ..... . 85 h If section 6033(e)(1)(A) dues notice were sent, does the organization agree to add the amount in 85f to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year? ................................................NSA......... 85h 86 501 c organizations. Enter: a Initiation fees and capital contributions included on line 12 86aX. On) b Gross receipts, included on line 12, for public use of club facilities ................................................... 86b N/A .:...:.:....................... 87 501(c)(12) organizations. Enter: N/A ............................... a Gross income from members or shareholders........................................................................... 87 a b Gross income from other sources. (Do not net amounts due or paid to other sources 7 N/A against amounts due or received from them. 8 b ....::>::::.....:::::::::::::::::: ::: :::::: 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership, or an entity disregarded as separate from the organization under Regulations sections 301.7701-2 and 301.7701-3? If "Yes,* complete Part IX ................................................................................................. 88 89 a 501(c)(3) organizations. Enter: Amount of tax imposed on the organization during the year under: 0 • 4 1 ► 0 • section 4955 ► 0 • section 4911► ,section 9 2 , b 501(c)(3) and 501(c)(4) organizations. Did the organization engage in any section 4958 excess benefit .:.......:.:.:......::::. ... .... .... transaction during the year? If "Yes," attach a statement explaining each transaction............................................................ 89b X c Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections 4912, 4955, and 4958 ► 0 - d Enter: Amount of tax in 89c, above, reimbursed by the organization.................................................................................11110. 0 • 90 a List the states with which a copy of this return is filed ► CALIFORNIA b Number of employees employed in the pay period that includes March 12,1999................................................................................. 90b 53 91 The books are in care of ► WANDA MARTIN, BUSINESS OFFICE MANAG Telephone no. ► (76 0) 7 7 3-419 0 Locatedat ► 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA ZIP +4 ► 92270 r �t _14%j 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041-Check here............................................................ ► 1 and enter the amount of tax-exempt interest received or accrued during the tax Vear.......................................... ► 1 92 N/A 041 923 01-31-00 �o6 990 (1999) Forth 990 (1999) COMMUNITY BLOOD BANK CENTER, INC. 9 5 —6 3 7 7 019 Page 6 Analysis of Income -Producing Activities Enter gr indicated 93 Pr (a) (b) (0 (d) (e) M (g) 94 Me 95 Int ca 96 Div 97 Ne (a) (b) 98 Ne 99 Ot 100 Gai oth 101 Ne 102 Gr 103 Ot a b c d Pro oss amounts unless otherwise Unrelated business income Excluded b section 512, 513, or51a (E) Related or exempt (•) Business B () � E(xclu- (D) e 104 Su 105 TOTAL (add line 104, columns (B), (D), and (E))......................................... ► 3 , 4 6 0 , 0 0 2 . Note: (Line 105 plus line 1 d Part 1, should equal the amount on line 12, Part 1. Subtotal ;II Helationsnip oT Activities to the Accompiisnment oT txempt rurpvses Line No. ♦ Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). 93 ROVIDES HOSPITALS & PATIENTS NEEDED BLOOD PRODUCTS FOR MEDICAL CARE 93 ROCESSING FEES INCLUDE TESTING FOR VIRAL DISEASES TO PROTECT PATIENTS 93 FROM DISEASES AND INSURE A SAFE BLOOD SUPPLY Poi �X Intormation Kegaraing i axaDie SUDSialarleS tuompiete ims rant n the --r es- oox on 00 rS GIRMAt:u.) Name, address, and employer identification Percentage of Nature of business activities Total income End -of -year number of corporation or partnership ownership interest assets N/A % Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. (Important: See General Instruction U.) Please DAVID WITTHAUS, EXECUTIVE Sign TAXPAYER'S COPY DIRECTOR ► Here ' Signature of officer Date Type or print name and title Preparer's Date Sehleck I Preparer's SSN or PTIN Paid signature ► employed ► 5 6 6 —9 4 —6 2 4 6 Preparer's Firm's name (or yours BRABO,CARLSEN & CAHILL, LLP EIN ► 33-0306529 Use Only 1111 TAHQUITZ if self-employed) �PALM CYN WY,#203 and address SPRINGS, CA ZIP + 4 ► 92262 ycsioi r orm 01-31-00 � SCHEDULE A Organization Exempt Under Section 501(c)(3) (Form 990) (Except Private Foundation) and Section 501(a), 501(f), 501(k), 501(n), or Section 4947(a)(1) Nonexempt Charitable Trust Department of the Treasury Supplementary Information Internal Revenue Service No. MUST be completed by the above organizations and attached to their Form 990 or 990-EZ. OMB No. 1545-0047 1999 Name of the organization Employer identification number COMMUNITY BLOOD BANK CENTER, INC. 1956377019 Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees Man inetnirtinne I iet anrh nna If thora aro nnna antar "Nnnp "1 (a) Name and address of each employee paid (b) Title and average hours per week devoted to (c) Compensation (demployebe benefit plans $ deferred (e) Expense account and other more than $50,000 position compensation allowances GARY CROWEL --------------------------------- ECH DIRECTOR 1451 DIAMOND, REDLANDS, CA FULL TIME 62,855. NANCY BROWN --------------------------------- NURSING DIREC 39000 BOB HOPE DRIVE, RANCHO MIRAGE, FULL TIME 55,396. DONALD RECTOR --------------------------------- QUALITY ASSU 46450 CEMEO PALMS DR, LA QUINTA, CA FULL TIME 55,058. ROSEMARY PIPER --------------------------------- APHER SUPERV 39000 BOB HOPE DRIVE, RANCHO MIRAGE, FULL TIME '55,827. CORRINE SMITH --------------------------------- MEDICAL TECH 43300 RUTLEDGE WAY, PAKM DESERT, FULL TIME 52,686. her employees ees paid Total number of other 0 [VAjfi Compensation of the Five Highest Paid Independent Contractors for Professional Services Man inetnirtinne I iet aarh nna 1whathar indhdrhialc nr firmcl If thp.rP. aro nnna antar "Nnnp_"1 (a) Name and address of each independent contractor paid more than $50,000 (b) Type of service (c) Compensation NONE---------------------------------------- NONE NONE---------------------------------------- NONE---------------------------------------- NONE---------------------------------------- Totalover n receiving o e number r r e i b r f others ec eo 9 for professional rvc► $50,000 o rofess o a s e p services 0 ................................ LHA For Paperwork Reduction Act Notice, see page 1 of the Instructions for Form 990 and Form 990-EZ. 923101 12-14-99 Schedule A (Form 9�I)A99a Schedule A (Form 990) 1999 COMMUNITY BLOOD BANK CENTER, INC. 9 5 —6 3 7 7 019 Page 2 p Statements About Activities Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum?.............................................................................................................................. 1 X Xx If "Yes," enter the total expenses paid or incurred in connection with the lobbying activites ► $ Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking "Yes," must complete Part VI-B AND attach a statement giving a detailed description of 9 9 the lobbying activities. h niza ion either direct) or indirect) engaged in an of the following acts with an of its trustees, directors 2 During the year, has the oga t y Y,Y 9 Y , officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary: ...... ...,., ......... .. a Sale, exchange, or leasing of property?....................................................................................................................................... 2a X b Lending of money or other extension of credit? ............................................ .................................................................................. 2b X c Furnishing of goods, services, or facilities?.................................................................................................................................... 2c X d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)?.................................................................. 2d X e Transfer of any part of its income or assets?................................................................................................................................. 2e X If the answer to any question is "Yes; attach a detailed statement explaining the transactions. 3 Does the organization make grants for scholarships, fellowships, student loans, etc.? ........ ..... :........... ............... ................................... 4 a Do you have a section 403(b) annuity plan for your employees?......................................................................................................... 3 X 4a X ................................. ................................. b Attach a statement to explain how the organization determines that individuals or organizations receiving grants or loans from it in furtherance of its charitable programs qualify to receive payments. (See instructions.) Pa�f Reason for Non -Private Foundation Status (See instructions.) The organization is not a private foundation because it is: (Please check onlyONE applicable box.) 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 0 A school. Section 170(b)(1)(A)(ii). (Also complete Part V, page 4.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v)., 9 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, and state ► 10 0 An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11 a 0 An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 ® An organization that normally receives: (1) more than 331/3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions - subject to certain exceptions, and (2) no more than 331/3% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30,1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See page 4 of the instructions.) (a) Name(s) of supported organization(s) (b) Line number from above 14 n An organization organized and operated to test for public safety. Section 509(a)(4). (See page 4 of the instructions.) Schedule A (Form 990)1999 24v 923111 L 12-14-99 Schedule A (Form 990) 1999 COMMUNITY BLOOD BANK CENTER, INC. 95-6 3 7 7 019 Page 3 Support Schedule (Complete only if you checked a box on line 10, 11, or 12 above.) Use cash method of accounting. _ _ ♦i_.. ____. ..__ .�_ ..._..i__�__a ♦�_ .�_a_._a:___ L_.. __.-.._.1:__. L.._.Y aL� ��.-.�I 1� iL... ...... L. ...... aL...J �i ..........�a:��. Calendar year (or fiscal year beginning in ► (a) 1998 (b) 1997 (c) 1996 (d) 1995 (e) Total 15 Gifts, grants, and contributions received. (Do not include unusual grants. See line 28.) .................................... 43r234. 50,216. 5 8, 0 3 3. 45r765. 197,248. 16 Membership fees received ......... 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is not a business unrelated to the organization's charitable, etc., purpose ....... ..... 3, 144, 332 . 3, 176, 224 . 3, 051, 691. 3, 340, 566 . 127121813., 18 Gross income from interest, dividends, amounts received from payments on securities loans (sec- tion 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30,1975_ .. 29r862. 3 5, 0 5 0. 29r648. 2 8, 616 . 12 3, 176 19 Net income from unrelated business activities not included in line 18 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf .............................. 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge............ 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of capital assets .................................... 23 Total of lines 15 through 22 3, 217, 428. 3, 261, 490 . 3, 139, 372 . 31414r947. 13, 033, 237 . 24 Line 23 minus line 17 ....._ ..._.. 73, 096 . 85, 266. 87, 681. 74, 381. 320, 424. 25 Enter 1 % of line 23 ............. 3 2 17 4 . r 3 2 615 . r 31 3 9 4 . i 3 4 14 9 . r >_>< 26 Organizations described In lines 10 or 11: a Enter 2% of amount in column (e), line 24............................................. ► 26a N A ...................................................... ....................................................... ...................................................... b Attach a list which is not open to public inspection) showing the name of and amount contributed b each person other than a ( P P P ) 9 Y wn governmental unit orpublicly supported whose gifts for 1995 through 1998 exceeded the amount shown in line 26a. Enter the sum of all these excess amounts............................................................................................. ► 26b N/A ....................................................... ...................................................... ....................................................... ...................................................... ....................................................... ...................................................... c Total support for section 509(a)(1) test: Enter line 24, column (e).............................................................................. ► ....................................................... ...................................................... ....................................................... ...................................................... 26c N/A ..................................................... :26d:>:>: ::•::N./A<::.::. d Add: Amounts from column ef r lines: 1 8 19 22 26b ...... ► N/A e Public support (line 26c minus line 26d total) NO-26e ......................................................................................................... 26f N/A % f Public support percentage (line 26e (numerator) divided by line 26c (denominator))................................................... ► 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person," attach a list to show the name of, and total amounts received in each year from, each "disqualified person." Enter the sum of such amounts for each year. (1998).................................0.. (1997).......................................0. (1996)....................................0. -. (1995) ...........................0. b For any amount included in line 17 that was received from a nondisqualified person, attach a list to show the name of, and amount received for each year, that was more than thelargerof (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount decribed in (1) or (2), enter the sum of these differences (the excess amounts) for each year: (1998) (1997) 0 • (1996) .................0. (1995) 0 - ............... �. ..................... ........... c Add: Amounts from column (e) for lines: 15 17 12, 712, 813. 20 197,248. 16 21 111110, 27c 12,910,061. d Add: Line 27a total ... 0 • and line 27b total 0 • ► 27d 0. B. Public support (line 27c, total minus line 27d total) ........................ 10-27e 12,910,0610 .. ... .. f Total support for section 509(a)(2) test: Enter amount on line 23, column (e) ......,.. 13 , 0 3 3 ,2 3 7 g Public support percentage (line 27e (numerator) divided by line 27f, (denominator)) ►�2�7h 9 9 . 0 5 4 9 h Investment income percentage line 18 column a numerator divided b line 27f denominator ► . 9 4 51% 28 Unusual Grants: For an organization described in line 10, 11, or 12, that received any unusual grants during 1995 through 1998, attach a list (which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not incetl4 , these grants in line 15. (See instructions.) NONE r 923121 Schedule A (Form 9 okgg9 12-14-99 10 . L Schedule A (Form 990)1999 COMMUNITY BLOOD BANK CENTER r INC. 9 5 —6 3 7 7 019 Page 4 y' Private School Questionnaire (To be completed ONLY by schools that checked the box on line 6 in Part IV) N/A 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing Yes No instrument, or in a resolution of its governing body? .......................... ..I............................. 29 ........................................................... 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, 9 ....... and other written communications with the public dealing with student admissions, programs, and scholarships? ..... 30 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the policy known to all parts of the general community it serves?........................................................................................................................... 31 If "Yes," please describe; if "No," please explain. (If you need more space, attach a separate statement.) 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff?............................................................ b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatorybasis?......................................................................................................................................................... c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships?................................................................................................................................. d Copies of all material used by the organization or on its behalf to solicit contributions? ..........: ............................................................. If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: aStudents' rights or privileges?................................................................................................................................................ bAdmissions policies?............................................................................................................................................................ c Employment of faculty or administrative staff?.......................................................................................................................... d Scholarships or other financial assistance?................................................................................................................................. e Educational policies?......................................................................................... f Use of facilities? .................................................................................................................................................................. g Athletic programs? ............................. hOther extracurricular activities?................................................................................................................................................ If you answered "Yes" to any of the above, please explain. (If you need more space, attach a separate statement.) 34 a Does the organization receive any financial aid or assistance from a governmental agency? .............................. .................................... b Has the organization's right to such aid ever been revoked or suspended?..............................................•......................................_. If you answered "Yes" to either 34a or b, please explain using an attached statement. 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev. Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If "No," attach an explanation.............................................................................. Schedule A (Form 990)1999 923131 �. �.. 12-14-99 Schedule A (Form 990)1999 COMMUNITY BLOOD BANK CENTER, INC.--------- 9 5 —6 3 7 7 019 Page 5 t . 1—I Lobbying Expenditures by Electing Public Charities (To be completed ONLY by an eligible organization that filed Form 5768) N/A Check here ► a 0 If the organization belongs to an affiliated group. Check here ► b If you checked "a" above and "limited control' provisions apply. Limits on Lobbying Expenditures (a) (b) To be completed for ALL Affiliated group totals (The term "expenditures" means amounts paid or incurred) electing organizations N/A 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) ........................... 36 37 37 Total lobbying expenditures to influence a legislative body (direct lobbying) .............................. 38 38 Total lobbying expenditures (add lines 36 and 37)............................................................... 39 39 Other exempt purpose expenditures................................................................................. 40 40 Total exempt purpose expenditures (add lines 38 and 39)................................................... 41 Lobbying nontaxable amount. Enter the amount from the following table - If the amount on line 40 is - The lobbying nontaxable amount is - Not over $500,000 20% of the amount on line 40 Over$500,000 but not over$1,000,000 ............ $100,000 plus 15% of the excess over$500,000 `�`�`�`• Over$1,000,000 but not over$1,500,000 •........ $175,000 plus 10% of the excess over$1,000,000 •........ 41 Over$1,500,000 but not over$17,000,000 ,,..,,,,, $225,000 plus 5% of the excess over$1,500,000 Over $17,000,000 42 Grassroots nontaxable amount (enter 25% of line 41)......................................................... 42 43 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36...................................... 44 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38....................................... Caution: If there is an amount on either line 43 or line 44, you must file Form 4720. 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50.) Lobbying Expenditures During 4-Year Averaging Period N/A Calendar year (or (a) (b) (c) (d) (a) fiscal year beginning in) ► 1999 1998 1997 1996 Total 45 Lobbying nontaxable amount ........................ 0. 4 "n n 6 Lobbying ceiling amount ob ce t Y9 9 a / 4 150 0 of line 5 e .........�'�� >��<�.�.��=:`. 0 47 Total lobbying expenditures .................. 0. 48 Grassroots nontaxable amount ........................ 0. 49 Grassroots ceiling amount 10 4 t 0. 50 Grassroots lobbying expenditures .................. 0. Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) N/A During the year, did the organization attempt to influence national, state or local legislation, including any attempt to Yes No Amount influence public opinion on a legislative matter or referendum, through the use of: a Volunteers ............................................... b Paid staff or management ement (include compensation in expensesreported on lines c through h cMedia advertisements................................................................................................................................. dMailings to members, legislators, or the public................................................................................................ e Publications, or published or broadcast statements.......................................................................................... f Grants to other organizations for lobbying purposes,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, .............. g Direct contact with legislators, their staffs, government officials, or a legislative body .......................................... h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means .......................................... I Total lobbying expenditures (add lines c through h) If "Yes" to any of the above, also attach a statement giving a detailed description of the lobbying activities. 923141 Schedule A (Form 10)1999 12-14-99 � ` jt Schedule A (Form 990)1999 COMMUNITY BLOOD BANK CENTER, INC. 9 5 —6 3 7 7 019 Page 6 Va �7 Information Regarding Transfers To and Transactions and Relationships With Noncharitable Exempt Organizations 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exempt organization of: Yes7 No (i) Cash (ii) Other assets Other transactions: i Sales of assets to a noncharitable exempt organization............................................................................................... ...... (ii) Purchases of assets from a noncharitable exempt organization.................................... ..................................................... (iii) Rental of facilities or equipment................................................................................................................................... (iv) Reimbursement arrangements ....................... ............................................................................................................ (v) Loans or loan guarantees......................................................................................................................................... (vi) Performance of services or membership or fundraising solicitations................................................................................... Sharing of facilities, equipment, mailing lists, other assets, or paid employees.......................................................................... If the answer to any of the above is "Yes; complete the following schedule. Column (b) should always indicate the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any 51 a(1) X a(II) X b(i) X b(ii) X b(iii) X b(iv) X b(v) X b(vi) X c X 52 a Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527?....... .... ......................................................... Yes ® No 923151 Schedule A (Form 990)1999 12-1 a-ss COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 990 CASH CONTRIBUTIONS OF $5000 OR MORE STATEMENT 1 INCLUDED ON PART I, LINE 1D *** NOT OPEN TO PUBLIC INSPECTION *** CONTRIBUTOR'S NAME AUEN FOUNDATION PALM DESERT FOUNDATION CITY OF INDIAN WELLS CITY OF PALM DESERT EISENHOWER MEDICAL CENTER AUXILIARY RANCHO MIRAGE CHAMBER OF COMMERCE JOHN CURCI WESTERN GOLF ROBERT & JO POND CONTRIBUTOR'S ADDRESS 42800 COOK STREET, PALM DESERT, CA 92211 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 44-950 ELDORADO DRIVE, INDIAN WELLS, CA 92210 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 69825 HWY 111, RANCHO MIRAGE, CA 92270 46000 CLUB DRIVE, INDIAN WELLS CA 92210 64-725 ACENTO DRIVE, PALM SPRINGS, CA 92264 AMOUNT 15,000. 18,500. 5,000. 5,000. 20f960. 9,375. 5,000. 5,000. <_ J STATEMENT(S) 1 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 990 OTHER EXPENSES STATEMENT 2 (A) (B) (C) (D) PROGRAM MANAGEMENT DESCRIPTION TOTAL SERVICES AND GENERAL FUNDRAISING CONTUNING EDUCATION 15,375. 10,530. 4,845. INSURANCE 28,630. 18,610. 10,020. GROUP INSURANCE 102,582. 80,081. 22,501. LAB COSTS 342,523. 342,523. MISCELLANEOUS 133,607. 82,532. 51,075. PROFESSIONAL FEES 55,495. 47,799. 71696. UTILITIES 32,622. 26,098. 6,524. WORKERS COMP INSURANCE 23,658. 20,173. 31485. CLEARING HOUSE 322,528. 322,528. 0. TRANSPORATION 78,149. '66,890. 11,259. TOTAL TO FM 990, LN 43 11135,169. 1,017,764. 117,405. FORM 990 STATEMENT OF ORGANIZATION'S PRIMARY EXEMPT PURPOSE STATEMENT 3 PART III EXPLANATION THE MISSION OF THE CENTER IS TO PROVIDE A RELIABLE, SAFE, AND CONSISTENT SUPPLY OF VOLUNTEER BLOOD COMPONENTS TO ITS CUSTOMERS AT A REASONABLE COST. qJ STATEMENT(S) 2, 3 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 990 PART V - LIST OF OFFICERS, DIRECTORS, STATEMENT 4 TRUSTEES AND KEY EMPLOYEES NAME AND ADDRESS HARRY ORME, M.D. 66 CALLE RIVERO RANCHO MIRAGE, CA 92270 CARMEN HARNEY EMC, 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 PATTY NEWMAN 36 DUKE DRIVE RANCHO MIRAGE, CA 92270 BEVERLY SFINGI 79-915 HORSESHOE ROAD LA QUINTA, CA 92253 LT COL MAUREEN BASHMAN PO BOX 788100 29 PALMS, CA 92278-8100 DON COLEMAN 8631 WARWICK DRIVE DESERT HOT SPRINGS, CA 92240 WILLIAM COSGROVE 1170 CACTUS DRIVE PALM SPRINGS, CA 92264 THURMAN CATES PO BOX 2739 PALM SPRINGS, CA 92263 RON HARE ' 81-963 HWY 111, STE A INDIO, CA 92201 JIM LARSON PO BOX 456 JOSHUA TREE, CA 92252 DON REUBEN 20 JILL TERRACE RANCHO MIRAGE, CA 92270 EMPLOYEE TITLE AND COMPEN- BEN PLAN EXPENSE AVRG HRS/WK SATION CONTRIB ACCOUNT CHAIRMAN AS REQUIRED 0. 0. 0. VICE-CHAIRMAN AS REQUIRED TREASURER AS REQUIRED SECRETARY AS REQUIRED DIRECTOR AS REQUIRED DIRECTOR AS REQUIRED DIRECTOR AS REQUIRED DIRECTOR AS REQUIRED DIRECTOR AS REQUIRED DIRECTOR AS REQUIRED DIRECTOR AS REQUIRED 0. 0. 0. 0. 0. 0. 0. 0. 0. mm 0 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. r 23 STATEMENT(S) 4 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 CHARLES RIACH DIRECTOR 249 GREEN MOUNTAIN DRIVE AS REQUIRED PALM DESERT, CA 92211-3247 JAMES J. SHEA JR. DIRECTOR 70-168 SONORA ROAD AS REQUIRED RANCHO MIRAGE, CA 92270 WALLY TURNER DIRECTOR 48-430 CENTER COURT AS REQUIRED PALM DESERT, CA 92260 RALPH WILGARDE DIRECTOR 275 STRADA NOVA AS REQUIRED PALM DESERT, CA 92260 DR. EMILY WILLIAMS DIRECTOR 38-681 BOGERT TRAIL AS REQUIRED PALM SPRINGS, CA 92262 DAN CONNER DIRECTOR PO BOX 1541 AS REQUIRED SCOTTSDALE, AZ 95252-1541 TOTALS INCLUDED ON FORM 990, PART V 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. JJ t STATEMENT(S) 4 YEAR 1999 AMENDED California Exempt Organization Annual Information Return MONTH DAY YEAR For calendar or fiscal year beginning JULY 1 1999 :. . :: ::::::.: :aIQ.'.T.: :: >?»I California ca oration number FEIN D-0670735 95-6377019 Attach Preaddressed Label or See Instructions Corporation/Organization name COMMUNITY BLOOD BANK CENTER, INC. Address PMB no. 39000 BOB HOPE DRIVE City State ZIP Code RANCHO MIRAGE, CA 92270 FORM 199 MONTH DAY YEAR and ending JUNE 30 2000 AFinal return? Yes. If yes, check applicablebox No • = Dissolved = Withdrawn o Merged/Reorganized explanation) a ion) (attach explanation) If a box is checked, enter date • State: log 100 B i oos Check forms filed this year. Y 0 a Federal: ® 990 990EZ 990T 99OPF a 1041 1120H a 1120 C If organization is exempt under R&TC Section 23701d and is a school, public charity, religious organization or is controlled by a religious operation. check box. See General Instruction F. No filing fee is required. • (� D Is this a group filing? See General Instruction M. ......... • a Yes ® No E Accounting method used ACCRUAL F Type of organization ® Exempt under Section 23701 d (insert letter) = IRC Section 4947(aX1) trust Part 1 Cmmnlete Part I unless not required to file this form_ See General Instructions B and C. Receipts and Revenues (Attach Check or money order here.) 1 Gross sales or receipts from other sources. From Side 2, Part II, line 8................................................ 2 Gross dues and assessments from members and affiliates............................................................... • 3 Gross contributions, gifts, grants, and similar amounts received. See instructions ................................. • line f r filin requirement tes .Add line 1 throw h 3 4 Total gross receipts o t P9 9 9 This line must be completed. If the result is less than $25,000, see General Instruction C ..................... • I 5 5 Cost 0f goods sold 9 6 Cost or other r basis, and sales expenses of as assets sold ........................6 7 Total costs. Add line 5 and line 6................................................................................................... 8 Total gross income. Subtract line 7 from line 4................................................................................. 1 31 460 , 002. 2 3 12 2 , 517 . 4 3 , 5 82 , 519 . ......................:................................... 7 8 1 3 , 582r519. Expenses 9 Total expenses and disbursements. From Side 2, Part II, line 18............................................................ 10 Excess of receipts over expenses and disbursements. Subtract line 9 from line 8 .................................... 9 3 , 364 , 2 5 8 . 10 218 r261. Filing Fee 11 Filing fee $10 or $25. See General Instruction F....................................................................................... 11 0 • 12 Penalty for failure to file on time. See General Instruction L........................................................................ 12 13 Balance due. Add line 11 and line 12...................................................................................................... 13 14 If exempt under R&TC Section 23701d, has the organization during the year: (1) participated in any political campaign or (2) attempted to influence legislation or any ballot measure, or (3) made an election under R&TC Section 23704.5 (relating to lobbying by public charities)? If "yes," complete and attach form FTB 3509, Political or Legislative Activities by Section 23701d Organizations ........................... 0 Yes IT No 15 Did the organization have any changes in its activities, governing instrument, articles of incorporation, or bylaws that have not been reported to the Franchise Tax Board? If'yes," complete an explanation and attach copies of revised documents ........................... 0 Yes ® No 16 Is the organization exempt under R&TC Section 23701g? .................. ............................................................................................. 0 Yes ®No If "yes," enter amount of grogs receipts from nonmember sources $ 17 Did the organization file Form 100, Form 100S, or Form 109 to report taxable income?........................................................................ 0 Yes ® No If 'yes," enter amount of total income reported $ 18 The financial records are in care of WANDA MARTIN, BUSINESS OFFICE MA Daytime telephone (7 6 0) 7 7 3 —419 0 locatedat 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 Under penalties of periury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, Please it is true, correct, and complete. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge. Sign ► TUMER'S COPY ► EXECUTIVE DIRECTOR 1(760) 773-4190 Here Signature of officer Date Title Daytime telephone Preparers ► Date Check if Preparers social security no./PTIN signature self-employed 5 6 6— 9 4— 6 2 4 6 Paid Preparers Firm's name (or yours, ►BRABO,CARLSEN & CAHILL, LLP FEIN 33-0306529 Use Only If sell - employed) 1111 TAHQU I T Z C YN WY , #2 0 3 and address r r PALM SPRINGS, CA 92262 Daytime telephone 7 6 0— 3 2 0— 0 8 4 J For Privacy Act Notice, get form FTB 1131. — 1 19999104022 Form 199 91�1, 9 Side 1 928941/12-22-99 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 Part II Organizations with gross receipts of more than $25,000 and private foundations regardless of amount of gross receipts - complete -, Part II or furnish substitute information. See Specific Line Instructions. 1 Gross sales or receipts from all business activities. See instructions ...................................................... 1 2 Interest.................................................................................................................................... 2 3 3 , 210 . 3 Dividends................................................................................................................................. 3 Receipts 4 Gross rents ...................................................................................... ........................................ 4 from Other 5 Gross royalties Sources 6 Gross amount received from sale of assets....................................................................................... 6 7 Other income. ........................................................................... SEE ...S•TATEMENT...2._.. ... . 7 3 r 4 2 6 r 7 9 2. r sources.Add lin e1 thr o u9 h line 7 . ai is from other 8 Total l gross sales or receipts Enter here and on Side 1 Part I line 1............................................................................................. 8 3,460,002. 9 Contributions, gifts, grants, and similar amounts paid......................................................................... 9 10 Disbursements to or for members..............................................................................................I.... 10 11 Compensation of officers, directors, and trustees . .............................. S.EE.... STATEMENT...3.. 11 _ 0 . Expenses 12 Other salaries and wages .................................................. ............................................................ 12 1, 4 0 2 , 285 . and13 Interest.................................................................................................................................... 13 6 , 590 . Disburse- 14 Taxes....................................................................................................................................... 14 111, 530 . ments 15 Rents ................ ................ 15 36 , 238 . 15 Depreciation and depletion............................................................................................................ 16 106 , 350 . 17 Other....................................................................................... SEE --.STATEMENT ...4.... 17 1, 7 01, 265 . 18 Total expenses and disbursements. Add line 9 through line 17. Enter here and on Side 1, Part I, line 9 ......... 18 3 , 364 , 258 . Schedule L Balance Sheets Beginning of Income year End of income year Assets (a) (b) (c) (d) 1 Cashr ::.:;.:::.;::.::.::.:;:.>:;.;:.:::.....:::.::.:;.:.:::.: 733 277. 664 382. r n receivable 2 Net accounts 3 6 7 3 3 6. r 6 6 4 0 3 7. r 3 Netnotes receivable. 4 Inventories :::::::::::::::::: 23 698. r < > 51,507. Federal n government 5 ede a a d state o e e t :•:•:::.::.....::.::....::•::•::•::.::.:.......::•::.:..::•:: ::::::::::::::::..::..:.::..::.::::::.:.:•:... 6 Investments in other bonds. 7 Investments stock e m n in . 8 Mortgage loans number of loans h 9 Ot er investments 10 a Depreciable assets .............................. 2, 0 3 , 6 5 3 :..... r 12 2r729 b Less accumulated depreciation ............... ( 1, 2 7 8, 2 4 4 .) 760,409. ( 1, 3 6 8, 4 9 7 .) 754f232. 11 Land 12 Other assets. TMT 5 ss is 1 4 r 9 r 1 Total 3 ota assets 1 895 514 2 14 4 151. Liabilities and net n worth e 14 Accounts payable .................................... ....::::::<::.... ::::::::>: <:::::::>:::::::« ::« :::::: :<:::::::::>:::::>:: :::::::::::....::::::::::: 14 8 2 8 7 .<' :.:::::::.:::•:.:;.>::.::.::.::...:::.:;.::•;;::.::<;•:::::>:.: 2 5 7 7 31. 15Contributions,gifts, or rants payable I e 1 6 Bonds STMT 6% o ds and notes payable. is ................................................ 88 869 r ................................................ 91801 . 17 Mortgages I a payable P Y ................................................ �><<< 18 r h liabilities Other abilitie . Capital stock or principle lefund ....::..:...:...::::.::..:::.:.:.:.:;... : :::.:::::.:. :::::.......:.::.::..:.::::19 20Paid-in or capital surplus. Attach ach reconciliation n 21 Retained earnings or income fund ............... .::...:.:...:::::: >::; ::::::::::: 658 1 358 r r ::•::•:::::::::::•:::::::::::::•::•::•:::.:::::.:.:: 1 876 619. r r 22 Total liabilities and et worth.. ... ......... ......................................... 1 895 r5 14. .: �:._.�::::::.:�:::::::.�::::::::::.� 2r14 4 r151. Schedule M-1 Reconciliation of income per books with income per return Do not complete this schedule if the amount on Schedule L, line 13, column (d), is less than $25,000 1 Net income per books .. 218 261. 2 Federal income 7 Income recorded on books this year 3 Excess of capital losses over capital gains ......... not included in this return . ........................ 4 Income cm 0 e not recorded on books this s ear. 8 Deductions in this return not charged e d 5 Exense recorded n k this r no penses p s eco ded o boost s year t ��<;>< ��<��<>� against book income this ear. ..................... 9 Y deducted in this return .................................. 9 Total. Add line 7 and line 8 ........................ 6 Total. al t. ................................................ > 1 O N in m rr n et co e e ur . P et ................................................ Add line 1 through line 5................................. 218 , 2 61 . Subtract line 9 from line 6 ........................... 21 EV 928951/12-22-99 Side 2 Form 199 C1 1999 —� 19999204022 �— r COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 199 CASH CONTRIBUTIONS OF $5000 OR MORE STATEMENT 1 INCLUDED ON PART I, LINE 3 DATE OF CONTRIBUTOR'S NAME CONTRIBUTOR'S ADDRESS GIFT AMOUNT AUEN FOUNDATION 42800 COOK STREET, PALM DESERT, CA 92211 15,000. PALM DESERT FOUNDATION 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 18,500. CITY OF INDIAN WELLS 44-950 ELDORADO DRIVE, INDIAN WELLS, CA 92210 5,000. CITY OF PALM DESERT 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 51000. EISENHOWER MEDICAL CENTER 39000 BOB HOPE DRIVE, RANCHO AUXILIARY MIRAGE, CA 92270 20r960. RANCHO MIRAGE CHAMBER OF 69825 HWY 111, RANCHO MIRAGE, COMMERCE CA 92270 9-,375. JOHN CURCI WESTERN GOLF 46000 CLUB DRIVE, INDIAN WELLS CA 92210 5,000. ROBERT & JO POND 64-725 ACENTO DRIVE, PALM SPRINGS, CA 92264 5,000. FORM 199 OTHER INCOME STATEMENT 2 DESCRIPTION AMOUNT PROCESSING FEES APHAERESIS FEES SPECIAL PROCEDURES' TOTAL TO FORM 199, PART II, LINE 7 2,376,956. 682,186. 367,650. 3,426,792. 2 C J STATEMENT(S) 11 2 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 199 COMPENSATION OF OFFICERS, DIRECTORS AND TRUSTEES STATEMENT 3 TITLE AND SOCIAL COMPEN- NAME AND ADDRESS AVRG HRS/WK SECURITY NO SATION HARRY ORME, M.D. CHAIRMAN 0. 66 CALLE RIVERO AS REQUIRED RANCHO MIRAGE, CA 92270 CARMEN HARNEY VICE-CHAIRMAN 0. EMC, 39000 BOB HOPE DRIVE AS REQUIRED RANCHO MIRAGE, CA 92270 PATTY NEWMAN TREASURER 0. 36 DUKE DRIVE AS REQUIRED RANCHO MIRAGE, CA 92270 BEVERLY SFINGI SECRETARY 0. 79-915 HORSESHOE ROAD AS REQUIRED LA QUINTA, CA 92253 LT COL MAUREEN BASHMAN DIRECTOR 0. PO BOX 788100 AS REQUIRED 29 PALMS, CA 92278-8100 DON COLEMAN DIRECTOR 0. 8631 WARWICK DRIVE AS REQUIRED DESERT HOT SPRINGS, CA 92240 WILLIAM COSGROVE DIRECTOR 0• 1170 CACTUS DRIVE AS REQUIRED PALM SPRINGS, CA 92264 THURMAN CATES DIRECTOR 0• PO BOX 2739 AS REQUIRED PALM SPRINGS, CA 92263 RON HARE DIRECTOR 0• 81-963 HWY 111, STE A AS REQUIRED INDIO, CA 92201 ' JIM LARSON DIRECTOR 0• PO BOX 456 AS REQUIRED JOSHUA TREE, CA 92252 DON REUBEN DIRECTOR 0• 20 JILL TERRACE AS REQUIRED RANCHO MIRAGE, CA 92270 STATEMENT(S) 3 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 CHARLES RIACH DIRECTOR 0. 249 GREEN MOUNTAIN DRIVE AS REQUIRED PALM DESERT, CA 92211-3247 JAMES J. SHEA JR. DIRECTOR 0. 70-168 SONORA ROAD AS REQUIRED RANCHO MIRAGE, CA 92270 WALLY TURNER DIRECTOR 0. 48-430 CENTER COURT AS REQUIRED PALM DESERT, CA 92260 RALPH WILGARDE DIRECTOR 0. 275 STRADA NOVA AS REQUIRED PALM DESERT, CA 92260 DR. EMILY WILLIAMS DIRECTOR 0. 38-681 BOGERT TRAIL AS REQUIRED PALM SPRINGS, CA 92262 DAN CONNER DIRECTOR 0. PO BOX 1541 AS REQUIRED SCOTTSDALE, AZ 95252-1541 TOTAL TO FORM 199, PART II, LINE 11 0. FORM 199 OTHER EXPENSES STATEMENT 4 DESCRIPTION AMOUNT CONTUNING EDUCATION 15,375. INSURANCE 28,630. GROUP INSURANCE 102,582. LAB COSTS 342,523. MISCELLANEOUS 133,607. PROFESSIONAL FEES 55,495. UTILITIES 32,622. WORKERS COMP INSURANCE 23,658. CLEARING HOUSE 322,528. TRANSPORATION 78,149. PENSION PLAN CONTRIBUTIONS 10,451. SUPPLIES 458,889. TELEPHONE 26,554. PRINTING AND PUBLICATIONS 70,202. TOTAL TO FORM 199, PART II, LINE 17 11701,265. STATEMENT(S) 31 4 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 199 OTHER ASSETS STATEMENT 5 DESCRIPTION BEG. OF YEAR END OF YEAR PREPAID EXPENSES AND DEFERRED CHARGES 10,794. 9,993. TOTAL TO FORM 199, SCHEDULE L, LINE 12 10,794. 91993. FORM 199 BONDS AND NOTES PAYABLE STATEMENT 6 DESCRIPTION OTHER NOTES PAYABLE BEG. OF YEAR END OF YEAR 88,869. 9,801. TOTAL TO FORM 199, SCHEDULE L, LINE 16 88,869. 9,801. FORM 199 FUND BALANCES STATEMENT 7 DESCRIPTION UNRESTRICTED ASSETS TEMPORARILY RESTRICTED ASSETS TOTAL TO FORM 199, SCHEDULE L, LINE 21 BEG. OF YEAR END OF YEAR 11658,358. 1,843,073. 0. 33,546. 1,658,358. 1,876,619. STATEMENT(S) 5, 61 7 Financial Statements COMMUNITY BLOOD BANK JUNE 30, 2001 AND 2000 Member of the Private Companies MICHAEL J BRABO, CPA Practice Section of the Anterican Institute BRABO, CAUSEN &-CAHILL, LLP WAYNE E. CARLSEN, CPA of Certified Public Accountants KEvIN WM. CAHILL, CPA Certified Public Accountants INDEPENDENT AUDITORS' REPORT Board of Directors Community Blood Bank Center, Inc. Rancho Mirage, California We have audited the accompanying statement of financial position of Community Blood Bank Center, Inc., dba Community Blood Bank, (a nonprofit corporation) as of June 30, 2001 and 2000 and the related statements of activities, functional expenses and cash flows for the years then ended. These financial statements are the responsibility of the Community Blood Bank's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. Our audits were made for the purpose of forming an opinion on the basic financial statements for 2001 and 2000 taken as a whole. The supplementary schedule of processing fees shown on page 15 is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements for the years ended June 30, 2001 and 2000 taken as a whole. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Community Blood Bank as of June 30, 2001 and 2000, and the results of its activities and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. July 20, 2001 • l , I / �i �-11 INEXl 11 9 I I 11 E. TAHQUITZ CANYON WAY, SUITE 203, PALM SPRINGS. CA 92262 ph: 760-320-0848 far: 760-322-4626 web: www.bcc-cpa.com COMMUNITY BLOOD BANK STATEMENTS OF FINANCIAL POSITION JUNE 30, 2001 AND 2000 ASSETS CURRENT ASSETS Cash Cash - temporarily restricted - Note 10 Investments - Note 1 Less board designated investments - Note 9 Net cash and investments Accounts receivable Pledge receivable Supplies inventory - Note 2 Prepaid expenses Total Current Assets PROPERTY AND EQUIPMENT -.Note 3 Less accumulated depreciation Property and equipment - Net OTHER ASSETS Board designated funds - Note 9 TOTALASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable Accrued wages Accrued vacations Current maturities of long-term debt - Note 4 Total Current Liabilities I LONG-TERM LIABILITIES Long-term debt less current maturities - Note 4 Total Long Term Liabilities NET ASSETS Unrestricted Board designated - Note 9 Temporarily restricted - Note 10 Total Net Assets TOTAL LIABILITIES AND NET ASSETS The accompanying notes are an integral part of these financial statements. 2 2001 2000 $ 532,680 $ 178,586 - 33,546 476,315 452,248 - (250,000) 1,008,995 414,380 517,010 664,037 15,000 - 25,406 51,507 19,588 9,993 1,585,999 1,139,917 2,418,204 2,122,729 (1,465,182) (1,368,497) 953,022 754,232 - 250,000 $ 2,539,021 $ 2,144,149 $ 68,235 $ 151,194 61,144 57,719 42,763 48,817 - 7,923 172,142 265,653 - 1 R77 - 1,877 2,366,879 1,593,073 - 250,000 - 33,546 2,366,879 1,876,619 $ 2,539,021 $ 2,144,149 26 4,21 COMMUNITY BLOOD BANK STATEMENTS OF ACTIVITIES YEARS ENDED JUNE 30, 2001 AND 2000 PUBLIC SUPPORT Contributions Contributed services - Note 12 Contributed equipment leases - Note 12 Net assets released from restrictions - Note 11 Total public support REVENUE Investment income - Note 1 Processing fees Total revenue Total public support and revenue EXPENSES Donor room Laboratory Management and general Total expenses INCREASE (DECREASE) IN NET ASSETS NET ASSETS at beginning of year I NET ASSETS at end of year 2001 Temporarily Unrestricted Restricted Fund Fund Total 2000 $ 1,667 $ 322,452 $ 324,119 $ 122,517 14,904 14,904 18,400 23,347 23,347 23,348 355,998 (355,998) - - 395,916 (33,546) 362,370 164,265 38,970 - 38,970 33,210 4,000,973 - 4,000,973 3,426,792 4,039,943 - 4,039,943 3,460,002 4,435,859 (33,546) 4,402,313 3,624,267 1,961,156 - 1,961,156 1,559,724 1,5341912 - 1,534,912 1,427,569 415,985 - 415,985 418,713 3,912,053 - 3,912,053 3,406,006 523,806 (33,546) 490.260 218,261 1,843,073 33,546 1,876,619 1,658,358 $ 2,366,879 $ - $ 2,366,879 $ 1,876,619 The accompanying notes are an integral part of these financial statements. �- 3 �� COMMUNITY BLOOD BANK Outside Blood Purchases Continuing education Supplies General insurance Group insurance Laboratory costs General Expenses Rent Payroll taxes Pension plan Printing Professional fees Repairs Salaries Telephone Transportation Utilities Workers compensation Contributed services Contributed equipment leases Total expenses before depreciation and interest Depreciation Interest Total expenses STATEMENTS OF FUNCTIONAL EXPENSES YEARS ENDED JUNE 30, 2001 AND 2000 JUNE 30, 2001 PROGRAM SERVICES • , Donor Client Management Services Services & General Total $ - $ 369,365 $ - $ 369,365 8,662 6,063 6,929 21,654 560,899 90,313 - 651,212 17,244 10,346 6,898 34,488 60,888 27,677 22,141 110,706 1,395 404,640 - 406,035 71,275 32,513 83,362 187,150 4,624 - - 4,624 68,848 30,605 15,813 115,266 9,242 5,925 8,531 23,698 78,217 7,855 8,708 94,780 28,014 28,014 9,121 65,149 20,491 11,711 8,570 40,772 881,327 391,782 202,426 1,475,535 12,867 4,781 3,456 21,104 35,985 33,307 6,060 75,352 18,439 11,063 7,375 36,877 12,259 12,259 3,991 28,510 14,904 - - 14,904 - 23,347 - 23,347 1,905,580 1,501,566 393,382 3,800,528 55,576 33,346 22,230 111,152 - - 373 373 $ 1,961,156 $ 1,534.912 $ 415.985 $ 3,912,053 The accompanying notes are an integral part of these financial statements. 4 COMMUNITY BLOOD BANK STATEMENTS OF CASH FLOWS FOR THE YEARS ENDED JUNE 30, 2001 AND 2000 2001 2000 CASH FLOWS FROM OPERATING ACTIVITIES Increase (decrease) in net assets: $ 490,260 $ 218,262 Adjustments to reconcile net assets to net cash provided by (used for.) operating activities: Depreciation 111,152 106,350 Loss on disposal of fixed assets - 8,519 Bad debt - - (Increase) decrease in: Accounts receivable 147,026 (296,701) Pledge receivable (15,000) - Inventory 26,101 (27,809) Prepaid expenses (9,595) 801 Increase (decrease) in: Accounts payable (82,959) 90,452 Accrued wages 3,425 19,136 Accrued vacations (6,054) 297 Other current liabilities - (440) Net cash provided by operating activities 664,356 118,867 CASH FLOWS FROM FINANCING ACTIVITIES Payments on long term debt (9,800) (79,069) Net cash provided (used) by financing activities (9,800) (79,069) CASH FLOWS FROM INVESTING ACTIVITIES Purchase of investments (324,067) (8,661) Sale of investments 300,000 Capital additions (309,942) (108,692) Net cash used by investing activities (334,009) (117,353) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 320,547 (77,555) CASH AND CASH EQUIVALENTS AT BEGINNING OF THE YEAR 212,133 289,688 CASH AND CASH EQUIVALENTS AT END OF THE YEAR $ 532.680 S 212,133 SUPPLEMENTAL DISCLOSURE OF CASH FLOW ACTIVITIES: Cash paid during the year for: Interest $ 373 $ 6,590 Purchase of property and equipment $ 309,942 $ 108,692 Less acquired with debt or like kind exchange Purchase of property and equipment - cash $ 309,942 $ 108,692 Other non cash activities Contributed equipment leases $ 23,347 $ 23,348 Contributed services 14,904 18,400 Total other non cash activities $ 38,251 $ 41,748 The accompanying notes are an integral part of these financial statements. 2 6 . 4 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 AND 2000 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of the Organization The Community Blood Bank Center Inc., dba Community Blood Bank (CBB), was incorporated in December 1972 to collect and deliver blood and blood products to hospitals and institutions. Its offices and laboratory are located adjacent to Eisenhower Medical Center in Rancho Mirage, California. Financial Statement Presentation The CBB is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. In addition, the CBB is required to present a statement of cash flows. The Unrestricted Funds represent all resources over which the Board of Trustees has discretionary control for use in operating the CBB, as well as all property, plant and equipment of the CBB. The Temporarily Restricted Funds represent those resources that are received with temporary donor stipulations that limit the use of the donated assets. When a donor restriction expires, that is, when a stipulated time restriction ends or purpose restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. The Permanently Restricted Funds represents funds that are subject to permanent restriction by the donor requiring that the principal be invested and only the income be used for operations. Contributions Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence and/or nature of any donor restrictions. Investments The CBB primarily invests in certificates of deposit. Investments in marketable securities with readily determinable fair values and all investments in debt securities are valued at their fair values in the statement of financial position. Unrealized gains and lcsses are included in the changes in net assets. Estimates The process of preparing financial statements in conformity with generally accepted accounting principles requires the use of estimates and assumptions regarding certain types of assets, liabilities, revenues, and expenses. Such estimates primarily relate to unsettled transactions and events as of the date of the financial statements. Accordingly, upon settlement, actual results may differ from estimated amounts. Cash Equivalents For purposes of the statement of cash flows, the CBB considers all highly liquid debt instruments purchased with a maturity of three months or less to be cash equivalents. The CBB has, � periodically maintained balances in operating accounts in excess of federally insured limits V throughout the year. • ) 71- �. COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 AND 2000 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Accounts Receivable • . The CBB uses the allowance method for doubtful accounts. For the years ended June 30, 2001 and 2000 the allowance was $0. Inventories Supplies Inventory — Supplies inventories are stated at the lower of cost (first -in, first -out method) or market. Blood Products Inventory — The CBB maintains quantities of various blood products at various sites to meet the needs of the medical community it serves. Costs associated with the processing of these blood products are expensed when incurred. No monetary value is assigned to the blood products on hand at year-end. Property and Equipment Purchased equipment is stated at cost. Donated equipment is stated at estimated current value at the time of donation. Equipment is depreciated using the straight-line method over an estimated useful life of four to seven years. The building is depreciated using the straight-line method over an estimated useful life of 30 years. Income Taxes The CBB is a California nonprofit corporation and is exempt from State and Federal Corporate income taxes under Internal Revenue Code Section 501(c)3. Pledges Receivable Pledges are recorded as receivables and recognized as revenue in the year made. Pledges restricted by donors for a particular purpose are recorded. Promises to Give Contribu#ions are recognized when the donor makes a promise to give to the CBB that is, in substance, unconditional. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donor -restricted contributions are reported as increases in temporarily or permanently restricted net assets, depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. The CBB uses the allowance method to determine uncollectable unconditional promises receivable. The allowance is based on prior years' experience and management's analysis of specific promises made. Fair Value of Instruments The carrying value of the CBB's financial instruments is considered to approximate the fair value. Cash, most receivables, accounts payable and accrued liabilities are settled so close to the balance sheet date that the fair value does not differ significantly from the stated amounts. 8 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 AND 2000 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Donated Services and Facilities A substantial number of volunteers have donated significant amounts of their time to the CBS's program services and its fundraising activities. Local area hospitals have provided use of hospital facilities. (See Note 12) Reclassification Certain reclassifications have been made to the 2000 financial statements in order to conform to the 2001 presentation. Functional Expenses The CBB allocates its expenses on a functional basis among its various programs. Expenses that can be identified with a specific program are allocated directly to their natural expenditure classification. Other. expenses are allocated on a statistical basis. The prior fiscal year 1999 financial information was reclassified in accordance with the current presentation. The CBB's programs are primarily comprised of Donor Services and Client Services. A description of the functions incorporated in these programs follows. - Donor Services Donor Recruitment - Responsible for the recruitment of new blood donors and for the retention of existing donors. The department uses tele-recruitment, media, e-mail, and direct contact. Patient Services - Patient services include autologous donations (donation for one's own surgery), therapeutic apheresis (selective removal of disease causing blood constituents), and stem cell collections (cancer therapy). Services are provided for patients who are hospitalized as well as for outpatients. Donor Collections - Collects over 18,000 blood products from donors in the Coachella Valley, High Desert, and the Banning/Beaumont communities. Collections occur in a variety of venues (fixed site, bloodmobile and inside mobiles), using both manual and automated collection technologies. Community Education - Education, of current and future donors. Education is provided in a variety of forums (service groups, schools and businesses). Client Services Reference Laboratory - Provides hospital clients with a reference laboratory for resolution of complex transfusion -related compatibility cases and investigation of adverse transfusion reactions. Component Preparation - Prepares a number of products from whole blood collections (platelets, fresh frozen plasma, and red blood cells). Responsible for coordinating activities required for product release. 9 r �; COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 AND 2000 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Client Services (continued) Donor Testing - Performs a number of laboratory tests to verify the safety and quality of the blood products prepared. Coordinates the shipment of samples for tests performed off -site and the receipt of testing results. Responsible for quarantine and destruction of unsuitable products. Client Services - Responsible for the distribution of blood products to clients on a 24 hour per day emergency basis. The department monitors inventories and rotate products to minimize the outdate of perishable products. NOTE 1: INVESTMENTS Investments consisted of the following at June 30, 2001 and 2000: 2001 Total Accrued Carrying Cost Interest Value Unrestricted: Money market account $ 15,441 $ - $ 15,441 Certificates of deposit 400,000 60,874 460,874 415 441 6 74 47 15 Investments consist of certificates of deposit maturing between August 2001 and April 2002. As of June 30, 2001 there is accrued interest receivable of $60,874 that will be paid at maturity and has been included in the cost of the certificates of deposit under the caption "investments" in the accompanying statement of financial position. The investment return and its classification in the statement of activities for the year ended June 30, 2001 consisted of unrestricted investment income in the amount of $38,970 for interest on certificates of deposit and money markets. 2000 Total Accrued Carrying Unrestripted: Cost Interest Value Certificates of deposit 1400,000 a 52 248 $452,24.8 Investments consist of certificates of deposit maturing between July and September 1999. The investment return and its classification in the statement of activities for the year ended June 30, 2000 consisted of unrestricted investment income in the amount of $33,210. NOTE 2: SUPPLIES INVENTORY At June 30, 2001 and 2000, supplies inventory consisted of the following: Laboratory supplies Donor supplies Office supplies Miscellaneous supplies 2001 2000 $ 1,491 8 9,290 9,728 19,310 12,176 16,479 2,009 6,428 2 405 51 '' 7 10 rk COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 AND 2000 NOTE 3: PROPERTY AND EQUIPMENT Property and equipment are summarized as follows: Autos $ 274,082 Building 1,368,633 Data processing equipment 51,975 Donor room furniture 213,487 Laboratory equipment and fixtures 451,652 Office furniture and equipment 58,375 2,418,203 Less accumulated depreciation (1,465,182) NOTE 4: LONG-TERM DEBT At June 30, 2001 and 2000, long-term debt consisted of the following: 2001 Contract payable to Ford Motor Company at 4.8% interest, monthly installments of $419, due May 29, 2001. This contract is collateralized by a vehicle. Contract payable to Honda USA at 7.9% interest, monthly installments of $241, due February 12, 2002. This contract is collateralized by a vehicle. Less current portion Long-term debt, less current portion i NOTE 5: PENSION PLAN 2000 $ 269,226 1,095,167 50,980 216,257 436,161 54,938 2,122,729 (1,368,497) $ 754,232 2000 $ 5,293 4,507 9,800 7,923 1 77 As of January 1, 1997, the CBB revised its pension plan to create a 401(k) Profit Sharing Plan. The 401(k) Profit Sharing Plan continues to cover substantially all employees. Contributions to the new plan are discretionary and not required. The discretionary contributions amount to 25% of the first 6% of employees' wages. The employer match contribution to the 401(k) plan for the plan year ended December 31, 2000 was $16,449, of which $0 was made from participant forfeiture funds. The contribution for 2001, if any, has not yet been determined. 2'7 r 11 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 AND 2000 NOTE 6: CAPITAL LEASE The CBB acquired laboratory equipment under the provisions of a long-term lease. For financial reporting purposes, minimum lease payments relating to the equipment have been capitalized. The lease was paid off in the prior fiscal year. The leased property under capital lease has a cost of $140,833, accumulated depreciation of $42,265, and a net book value of $98,568, as of June 30, 2000. Amortization of the leased property is included in depreciation expense. NOTE 7: OPERATING LEASES The CBB leases the land on which its building rests from Eisenhower Medical Center for one dollar per year. The lease is for 75 years and expires in June of 2052. The CBB leases space for off -site operations under a 12-month operating lease expiring in December 2001. Minimum future rental payments under this non -cancelable operating lease are as follows: Year Ending. June 30, Amount 2002 NOTE 8: CONCENTRATION OF CREDIT RISK $3, 744 At June 30, 2001, the CBB had approximately $531,000 on deposit with a single financial institution. Deposits in excess of $100,000 are not insured by the Federal Depository Insurance Company. Given the existing size of operations it is not unusual for this limit to be exceeded on a periodic basis. Most of the CBB's business activity is with local area hospitals. As of June 30, 2000, the CBB's receivables from these hospitals were $517,010. The receivables are expected to be paid from cash flows from the hospitals' operations. The CBB's loss experience on the receivables has been minimal. NOTE 9: BOARD DESIGNATED INVESTMENTS During the prior year ended June 30, 2000, the Board designated $250,000 of the CBB's investments to fund future capital additions, with the intention that these designated funds would be repaid with future years donor contributions. These designated funds were repaid during the current fiscal year ended June 30, 2001. The prior year designated amount was presented in the accompanying statement of financial position as designated investments and designated net assets of the CBB for the year ended June 30, 2000. NOTE 10: TEMPORARILY RESTRICTED NET }ASSETS Contributions to the CBB that have been restricted by the donor have been reported as temporarily restricted net assets for the year ended June 30, 2001 and 2000. The contributions whose restrictions have been satisfied have been transferred to the unrestricted fund. At June 30, 2001, all donor restrictions have been satisfied, and as of June 30, 2000, $33,546 of donor restricted contributions had not been satisfied and are restricted for the purpose of certain equipment purchases and capital improvement projects that were completed in the next fiscal year. 12 �� COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 AND 2000 NOTE 11: ASSETS RELEASED FROM RESTRICTION Net assets were released from donor restrictions by incurring expenses satisfying the restricted purpose or by occurrence of other events specified by donors. Purpose restrictions accomplished: Temporarily Restricted Fund: 2001 2000 Program services: Donor room $ 48,999 $ 28,700 Capital acquisitions 306,999 49,854 Total restrictions released $ 355,998 1-15.554 NOTE 12: CONTRIBUTED SERVICES AND EQUIPMENT LEASES Starting with the fiscal year ending June 30, 2000, the CBB is recording volunteer services as public support and expenses in the accompanying statement of activities based on volunteer hours that can be specifically identified. These volunteer services are recorded at the rate of $8 per hour as contributed services. The CBB also has equipment that has been contributed by Du Pont, Haemonetics Corporation, and Baxter Healthcare Corporation. The equipment is provided at no charge, provided that the CBB purchases specified testing products in specified volumes at specified prices from the companies providing the equipment. For the fiscal years ended June 30, 2001 and 2000, the CBB is recording public support and expense for the estimated amount that the equipment would have leased for annually. This amount is recorded as contributed equipment leases in the accompanying statement of activities. 13 r COMMUNITY BLOOD BANK Schedule 1 SCHEDULES OF PROCESSING FEES YEARS ENDED JUNE 30, 2001 AND 2000 2001 2000 PrCcessing fees: Cryoprecipitate $ 78,960 $ 51,240 Fresh plasma 195,840 225,960 Leukocyte filter 364,770 181,050 Recovered plasma 200,638 165,102 Platelet concentrate 121,100 149,350 Rejuvenated processing fees - 80 Washed cells - 335 RBC processing fees 1,760,057 1,603,839 2,721,365 2,376,956 Apheresis fees: Plasma exchange 167,425 74,730 Platelet 574,349 553,831 Alpheresis FFP 30,840 - 5% Albumin 108,031 53,625 Special procedures: Autologous/Directed fees Antigen screen Autologous RBC packed Irradiation fees Therapeutic phlebotomy Reference lab Filters and miscellaneous income i 880,645 682,186 66,815 67,615 32,300 27,650 97,259 108,280 59,892 53,920 3,120 10,185 1,375 1,163 138,202 98,837 398, 963 367,650 $ 4,000.973 $ 3,426,792 14 ATTACHMENT 3 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 01-02 Name of Organization: Family YMCA of the Desert Amount Requested: $5, 810.00 Contact Person: Rob Ballew Mailing Address: 43-930 San Pablo Avenue City: Palm Desert State: CA Zip Code: 92660 Phone No.: 760/341-9622 501(c)3 Taxpayer I.D. Number: 95-3673295 Date Submitted: April 15, 2002 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. • � f Y �J� COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? The purpose of our YMCA is to "Build Character in Kids" with its specific mission "to put JUdeo-Christian principles into practice through programs that build healthy spirit, mind, and body for all." 2. How long has your organization been in existence? 20 Years Months 3. Describe in general the activities or services of your organization: Activities and services of The Family YMCA of the Desert include serving over 3,500 children and families in a variety of programs including pre- school and after school childcare, swim lessons, summer camp, sports leagues, and family programs. These activities provide a safe learning environment for all children and a place where the children learn to work and play with others. 4. How many people does your organization currently serve? No. of Youth 22400 No. of Adults 4s 420 No. of Seniors 220 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 2,510 No. of Adults 4,501 No. of Seniors 225 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth 610 No. of Adults 19100 No. of Seniors 40 7. How many paid employees/volunteers does your organization employ? Full time employees 70 Part time employees 35 Volunteers 60 8. Describe how your organization is managed and governed. 30 member Board of Directors oversees a staff of 105 who develop programs in eleven (11) different locations throughout the valley. The Y General Director, with 26 years experience, oversees day to day operations. 0 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Nolan Sparks President 77-751 Robin Rd. 760-360-0045 Palm Desert, CA 92211 August Belmont Treasurer P.O. Box 3145 760-321-9350 Rancho Mirage, CA 92270 Valerie Williams Secretary 39-088 Tiffany Circle 760-772-1769 Palm Desert, CA 92211 Robert Hargreaves, Pub. Policy 68-835 Minerva Rd. 760-568-2611 Cathedral City, CA 92234 10. What is your annual schedule of events, and during what months does your organization operate? The organization operates twelve months of the year. Annual schedule of events ti include YMCA Hoe Down, Haunted HOuse, Spring Fest, Annual Sustaining Campaign, Palm Desert Golf Cart Parade, Art Wall in La Quinta Civic Center, and La Quinta Anniversary Celebration. 11. Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: The YMCA charges fees in order to cover basic costs. Any person not having the financial means will be given financial assistance to participate in our programs. 12. What are your other sources of revenue for this funding year? Source Amount DrQframWFees $2,2b5;SSS ay $ 000 Grants from Foundations 9 215 Private Donations $ 15000 Total Needed Total Received Balance $ 6,100 $ 300 (Fundraiser from candy sales) $ 5, 810* *Project will enhance city -owned facility. 13. Amount of money requested from the City of La Quinta? $ 5,810.00 14. Has your organization been funded by the City of La Quinta previously? Yes X No If yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: 1st Bank of Palm Desert, 73000 Highway ill at Monterey, Palm Desert, CA 92260 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Rob Ballew Nolan Sparks August Belmont Valerie Williams General Director President Treasurer Secretary 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Children in the YMCA childcare programs do not have adequate sun protection for outdoor activities during the 110-120° summer temperatures. Lack of sun protection has been medically proven to cause potentially life -threatening situations including skin cancers, heat exhaustion and heat strokes. These funds will be used to purchase a 20'x30' shade cover to be installed over existing playground equipment. i ;�!.�„. 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. The children will benefit from this shade cover by providing them a shady area in which to more safely enjoy the playground equipment. The shade provided by this cover will also provide eye and skin protection to the children from the strong damaging sun rays. The shade cover will also prevent the equipment from becoming so hot that children cannot utilize the equipment during the long, hot summers in the Coachella Valley. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. r2 )IRECT INQUIRIES TO: & 4*'TBAW, 73000 HIGHWAY I I I AT MONTEREY PALM DESERT CA 92260 110-0462 XXXXXXXXX xxx 3-DIGIT FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312or ACCOUNT SUMMARY W SAFEKEEF 922 PAGE 1 INTEREST N/A P 06:; THIS. YEAR .. . ,F2E$ERV� N/A FINANEE.: 'RGE:` PA(D THIS`YEAR ; .r.. — — SEE REVERSE SIDE FOR IMPORTANT INFORMATION CHECKING ACCOUNT CLOSING BALANCE FROM PREVIOUS STATEMENT............................................................... 116 DEPOSITS AND OTHER ADDITIONS TOTALING ........................................ DATE: 11-30-2001 17 CHECKS AND OTHER WITHDRAWALS TOTALING...................................."'DATE: 12-31-2001 CLOSING BALANCE FOR THIS STATEMENT............................................................................ MINIMUM BALANCE OF 337,020.48 ON .............. 12-27-2001 SHOWS BREAK IR CHECK NUMBER, #SHOWS N( CHECKS'AND OTHER WITHDRAWALS NO CHECKS WITH SERIAL NUMBERS THIS CYCLE. ELECTRONIC AND MISCELLANEOUS WITHDRAWALS DATE.......... AMOUNT..DESCRIPTION 12-05 12-06 12-07 12-07 12-10 12-12 12-13 12-14 12-17 12-20 12-20 12-21 12-24 12-27 12-27 12-28 12-31 0 TELEPHONE TRANSFER #20625 ,13 CHECKING ACCOUNT -4+,-pD CHARGE -BACK OF DEPOSITED.... -ITEM ED ITEM i"29WED EPOS ITEM &3-,-5n--ft0 TELEPHONE TRANSFER #50983 TO CHECKING ACCOUNT 494--&- CHARGE -BACK OF DEPOSITED ITEM +&1.09-- CHARGE -BACK OF DEPOSITED ITEM &&8--1}&- CHARGE -BACK OF DEPOSITED ITEM '28-�s1 —u -169• TELEPHONE TRANSFER #81079 TO CHECKING ACCOUNT CHARGE -BACK OF DEPOSITED ITEM 419*49 CHARGE -BACK OF DEPOSITED ITEM *077n CHARGE -BACK OF DEPOSITED ITEM §-98-.0.0 �TRANSFER ITO CHECKING ACCOUNT CHARGEBACKOFDEPOSITED ITEM --�>�-- ACTIVITY CHARGE DEPOSITSAND OTHER, ADDITIONS DATE..TYPE.............AMOUNT 12-03 DEPOSITS" 12-03 DEPOSIT 12-03 DEPOSIT 12-03 DEPOSIT 12-03 DEPOSIT"-B0' 12-03 DEPOSIT 12 - 0 3 DEPOSIT p_' 6_8f}-: 0_ 12-03 DEPOSIT 12-03 DEPOSIT 5,202.60 12-04 DEPOSIT 30_2._ou 12-04 DEPOSIT -43-3.00' 12-04 DEPOSIT 00 12-04 DEPOSIT -•-�-0 12-04 DEPOSIT 12-04 DEPOSIT 12-04 DEPOSIT 12-04 12-05 DEPOSIT DEPOSIT --S56-2. (49 ___ „ 12-05 DEPOSIT 12-05 DEPOSIT DATE .. TYPE ........ AMOUNT 12-05 DEPOSIT �.Av'��-;'= 12-05 DEPOSIT, 12-05 DEPOSIT- 12-05 DEPOSIT 12-06 DEPOSIT 12-06 DEPOSIT 12-0 12-07 DEPOSIT0 12-07 DEPOSIT 12-07 DEPOSIT 12-07 DEPOSIT 12-07 DEPOSIT 0- 12-07 DEPOSIT 12-07 DEPOSIT 12 - 0$ET- j 12-10 DEPOSIT SQ4-H 12-10 DEPOSIT 12-10 12-10 DEPOSIT DEPOSIT 11_ ,0 12-10 DEPOSIT r,_=' *"' CONTINUED ON NEXT PAGE ****** 366,444.04 169,653.75+ 172,244.00- 363,853.79 IACHINE READABLE_ -Z 0 462-470-0775 462-470-0775 462-470-0775 462-470-0775 DATE..TYPE.............AMOUNT 12-11 DEPOSIT 12-11 DEPOSIT 12-11 12-11 DEPOSIT DEPOSIT -719.06 12-12 DEPOSIT 80 „�� nn 12-12 DEPOSIT 12-12 DEPOSIT 570. - 12-12 DEPOSIT 55?. 12-12 DEPOSIT 12-12 DEPOSIT ,��nn 12-12 DEPOSIT 12-12 DEPOSIT 12 -12 DEPOSIT 12-12 DEPOSIT 12-12 DEPOSIT�'�� 12-12 DEPOSIT �r-6-- 12-13 DEPOSIT Be 12-13 12 -13 DEPOSIT '' DEPOSIT S t"'B', ''`�� IRECT INQUIRIES TO: "1 PAGE 2 73000 HIGHWAY 111 AT MONTEREY PALM DESERT CA 92260 110-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 ACCOUNT; -3590 .' NUMBER, lvw— STATEMENT 12 - 31- 2 0 01 DATE SEE REVERSE SIDE FOR IMPORTANT INFORMATION nFPnclT.q AND OTHER ADDITIONS CONTINUED DATE -.TYPE .............AMOUNT 12-13 DEPOSIT2,5680 12 -14 DEPOSIT -12-r3":-@9 12-14 DEPOSIT 44-1.94 12-14 DEPOSIT , 12-14 DEPOSIT 1,�� 12-14 DEPOSIT - 12-14 DEPOSIT 175 12-14 DEPOSIT +--9�0 12 - 12-17 DEPOSIT 0 12-17 DEPOSIT '4-28 12-17 DEPOSIT �'fl 12-17 DEPOSIT 12-17 DEPOSIT 12-17 DEPOSIT. 11 DEPOSIT �- 12-18 DEPOSIT 12 -18 DEPOSIT - DAILY ,BF LANCE SUMMARY'` DATE..TYPE.............AMOUNT 12-18 DEPOSIT 1-,055-.- "Q , 12-18 DEPOSIT �, i7 12-18 DEPOSIT , 12-19 DEPOSIT 12-19 DEPOSIT 16.0 12-19 DEPOSIT 12-20 DEPOSIT --5$ .90 12-20 DEPOSIT 12-20 DEPOSIT -345-.-&0 12-20 DEPOSIT--00 12-20 DEPOSIT 148-rff 12-20 DEPOSIT" 12-20 DEPOSIT 12-2 12-21 DEPOSIT -+6A- 12-21 DEPOSIT 060'8'0' 12- 12-24 DEPOSIT -+00"$8' 12-24 DEPOSIT t4-.-" DATE.......... BALANCE DATE ........... BALANCE 12-03 380,025.64 12-12 12-13 422,083.39 362,793.39 12-04 12-05 394,794.84 380,032.52 12-14 371,625.39 12-06 383,307.52 12-17 12-18 378,512.50 408,591.67 12-07 12-10 390,446.52 397,069.12 12-19 409,423.67 12-11 400p652.12 12-20 385,090.66 DATE -.TYPE .............AMOUNT EARNINGS AND ACTIVITY CHARGE SUMMARY 12-24 12-24 12-24 DEPOSIT DEPOSIT DEPOSIT `1,1aa=- 136- -1--, 915-:. GG- 1 . 12-27 DEPOSIT -561 12-27 DEPOSIT "*1� 12-28 DEPOSIT T92. ()& 12-28 DEPOSIT 12-28 DEPOSIT 12-28 DEPOSIT 12-28 DEPOSIT�'�""� 12-28 DEPOSIT , 12-28 DEPOSIT , 12-28 DEPOSIT , 12-28 DEPOSIT --t6,035 12-31 DEPOSIT 12-31 DEPOSIT 12-31 DEPOSIT 0 DATE.......... BALANCE 12-21 385,619.66 12-24 390,519.08 12-27 337,020.48 12-28 362,372.79 12-31 363,853.79 EARNINGS CREDIT CALCULATION ACTIVITY CHARGE SUMMARY 381,868 0 DEBITS AVERAGE AVERAGE ACCOUNT BALANCE COLLECTED BALANCE 373,061 108 CREDITS ITEMS 337,020 814 MINIMUM ACCOUNT BALANCE DEPOSITEDHARGEBAC42.00 TOTAL ACTIVITY CHARGES 42.00 WE ARE WORKING VERY HARD TO MAINTAIN THE HIGHEST LEVEL OF CUSTOMER SERVICE POSSIBLE. BUT IF WE MAKE A MISTAKE, O YOU RECEIVE POOR SERVICE FROM ANY OF OUR EMPLOYEES, WE WANT YOU TO LET US KNOW. PLEASE CALL ONE OF OUR BANK OFFICERS AT (760) 836-3500, OR WRITE CARE OF THE PRESIDENT, WITH ANY QUESTION OR COMPLAINT. WE WILL DO OUR BEST TO SOLVE YOUR PROBLEM. IF OUR SERVICE HAS BEEN ESPECIALLY GOOD, WE'D LIKE TO HEAR ABOUT THAT TOO. WE WELCOMIr E ANY SUGGESTIONS YOU MIGHT HAVE ABOUT NEW PRODUCTS OR WAYS WE COULD IMPROVE OUR SERVICE TO YOU. THANK YOU FOR BANKING WITH US! 2 'IRECT INQUIRIES TO: 73000 HIGHWAY 111 AT MONTEREY *4Tw.BA4W PALM DESERT CA 92260 113-0462 3-DIGIT 922 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 ELECTRONIC AND MISCELLANEOUS WITHDRAWALS DATE.......... AMOUNT..DESCRIPTION 1-04 TELEPHONE TRANSFER #39634 TO 1-07 CHARGE -BACK OF DEPOSITED ITEM 1-09 - CHARGE -BACK OF DEPOSITED ITEM 1-10 TELEPHONE TRANSFER #65596 TO 1-14 �CHARGE-BACK OF DEPOSITED ITEM 1-15 180.00 CHARGE -BACK OF DEPOSITED ITEM 1-16 285.00 CHARGE -BACK OF DEPOSITED ITEM 1-17 122.00 CHARGE -BACK OF DEPOSITED ITEM 1-18 -A--BB- CHARGE -BACK OF DEPOSITED ITEM 1-18 TELEPHONE TRANSFER #04887 TO 1-22 82.00 CHARGE -BACK OF DEPOSITED ITEM 1-23 -6e-.0-0- CHARGE -BACK OF DEPOSITED ITEM 1-24 gz&.09- HARGE-BACK OF DEPOSITED ITEM 1-24 TELEPHONE TRANSFER #24371 TO 1-25 --1.49$- CHARGE -FLACK OF DEPOSITED ITEM 1-28 1- 31 4�-rtY� CHARGE -BACK OF DEPOSITED ACTIVITY CHARGE ITEM PAGE 1 IIJTEREST ;PAID; N/A :THIS YEAR N/A FINANCE CHARGE PAID THIS YEAR..; CHECKING ACCOUNT--frfr2-471r=V775 CHECKING ACCOUNT CHECKING ACCOUNT CHECKING ACCOUNT DEPOSITS':AND OTH R ADDITIONS °... ....; :..pp DATE..TYPE.............AMOUNT DATE..TYPE... .......... AMOUNT 1-02 DEPOSIT 4_ �'0° 1-02 DEPOSIT .5-&-04 1-02 DEPOSIT:-Ofl 1-02 DEPOSIT 4 1-02 DEPOSITII- 1-02 DEPOSIT 11,6i8---0 1-02 DEPOSIT-�� 1-02 DEPOSIT 8--813 1-02 DEPOSIT 4159.2-.0A 1- 0 2 1-03 DEPOSIT DEPOSIT --nq .00 1-03 DEPOSIT r3,425.00 1-04 DEPOSIT 314.00 1-04 DEPOSIT 1.5,541.07 1-07 DEPOSIT 248.00 1-07 DEPOSIT 616.00 1 167,00 ---- 1-08 DEPOSIT 245.00 1-08 DEPOSIT 877.00 1-08 DEPOSIT 1,266.00 462-470-0775 462-470-0775 462-470-0775 DATE..TYPE.............AMOUNT 1-08 1-08 DEPOSIT DEPOSIT „1-1559.00 2,479.00 1-10 1-10 DEPOSIT DEPOSIT 1,042.00 1,919.00 1-08 DEPOSIT r,3,000.00 '1-10 DEPOSIT 4,809.00 352.00' 1-08 1-09 DEPOSIT DEPOSIT �3,326.00 100.00 1-11 1-11 DEPOSIT DEPOSIT 2,066.00 1-09 DEPOSIT _.224.00 - 1-14 DEPOSIT 600.00 872.00 1-09 DEPOSIT 382.00 1-14 DEPOSIT 1-09 1-09 DEPOSIT DEPOSIT ,059.00 1-14 1-14 DEPOSIT DEPOSIT -� 955.00 1-09 DEPOSIT 1,292.50 180.00 1-14 1-14 DEPOSIT DEPOSIT 972.00 1- 1-10 1-10 DEPOSIT DEPOSIT 49,00 1-14 1-15 __2,287:00 70-DO 86.00 DEPOSIT 1-10 DEPOSIT _ 2 0 - 1-15 1-15 DEPOSIT DEPOSIT �46�'�Q' 580.00 1-10 1-10 DEPOSIT DEPOSIT . 1-15 DEPOSIT 989.00 1-10 1-10 DEPOSIT DEPOSIT . 14 ..•- .508.00 1-15 1-15 DEPOSIT DEPOSIT 1,153.00 tZQ,184.00 1-10 DEPOSIT f 34-.00 1-15 DEPOSIT ,5 00 1-10 DEPOSIT 3A,?!00 1-15 DEPOSIT """ CONTINUED ON NEXT PAGE SEE REVERSE SIDE FOR IMPORTANT INFORMATION DEPOSITS AND OTHER ADDITIONS CONTINUED .AMOUNT DATE..TYPE. ......AMOUNT DATE..TYPE.............AMOUNT DATE..TYPE............ ••• " ' 360.00 1-15 DEPOSIT 2,362.00 1_23 DEPOSIT 2,233.00 1-29 DEPOSIT 488.00 1-16 DEPOSIT 71,782.00 60.00 1-29 DEPOSIT 635.84 1-16 DEPOSIT 3,171.40 -POSIT 1,124."00 1-16 DEPOSIT _6,507.37- 1-24 DEPOSIT 238.00 1-29 DEPOSIT 1,199.00 1-17 DEPOSIT 57.00 1-24 DEPOSIT 305.00 1-29 DEPOSIT 1�2-�.`�a"- 1-17 DEPOSIT .1;596.01-30 DEPOSIT 0 1-24 DEPOSIT 284:00 ' 1-18 DEPOSIT .�!OiS�' 1-24 DEPOSIT 484.00 DEPOSIT 340-"00 1-18 DEPOSIT 758.00. i_24 DEPOSIT 6,28453 .03 --1-30 -30 DEPOSIT 464�.00 1-18 DEPOSIT 1,109-.72 234.00 1-18 DEPOSIT 1,610.00 -25 DEPOSIT ----.__. 320.,00 1-31 DEPOSIT 277.00 1-18 DEPOSIT 8,910.82 - 333.20 1-18 50.00 1-28 DEPOSIT 411.00 1-31 DEPOSIT 3 1-22 DEPOSIT 214:88 1-28 DEPOSIT _596.80 1-31 DEPOSIT 7.00 1-22 DEPOSIT 245.00 1-28 DEPOSITPOSIT p 1-22 DEPOSIT 407.00 1-28 DEPOSIT ,739.00 1-31 DEPOSIT 994.00 1-22 DEPOSIT 771.00 1-28 DEPOSIT1,012.00 1-22 DEPOSIT 1,091.75 1-28 DEPOSIT 2.'193.00 1-31 DEPOSIT 1,238.00 1-22 DEPOSIT 1,822.00 1-28 DEPOSIT 50.-00 1-31 DEPOSIT 1,252.00 1-22 DEPOSIT 6,010.43 �.L=.?•�� 55.,00 1-23 DEPOSIT 396.00 1-29 DEPOSIT 1-23'DEPOSIT 685.00 1-29 DEPOSIT 196:-00 777777771 DAILY BALANCE SUMMARY :::....... _-77777- BALANCE DATE.......... BALANCE DATE ........... BALANCE DATE.......... 1-02 382,282.04 641.11 1-23 382,118.98 1-11 353, 1-24 336,169.01 1-p3 386,016.04 1-14 360,217.11 1_24 336,489.01 1-04 368,371.11 1-15 381,147.3 1_28 344,886.81 1-07 369,235.11 1-17 381,878.38 1_29 350,154.25 1-08 381,987.11 1-17 366,567.92 1_30 351,242.25 1-09 387,563.61 1-22 377,047.98 1-31 358,284.45 1-10 351,223.11 1-22 377,047.98 EARNINGS AND ACTIVITY CHARGE SUMMARY EARNINGS CREDIT CALCULATION ACTIVITY CHARGE SUMMARY AVERAGE ACCOUNT BALANCE 363,177 0 DEBITS AVERAGE COLLECTED BALANCE 355,560 113 CREDITS MINIMUM ACCOUNT BALANCE 336,169 916 DEPOSITEDCHARGEACITEMS 48.00 TOTAL ACTIVITY CHARGES 48.00 WE ARE WORKING VERY HARD TO MAINTAIN THE HIGHEST LEVEL OF CUSTOMER SERVICE POSSIBLE. BUT IF WE MAKE A MISTAKE, OR YOU RECEIVE POOR SERVICE FROM ANY OF OUR EMPLOYEES, EWITH AHYOU Y QUOESTION OR COMPLAINT. KNOW. NT.PLEASE WE WILCALL OL DO ODNE OF OR R BANK OFFICERS AT (760) 836-3500, OR WRITE CARE OF THE PRESIDENT, BEST TO SOLVE YOUR PROBLEM. IF OUR SERVICE HAS BEENTS OR WAYS WE OCOULD IMPROVE OUR SE VIICOEUTO YOU.TOO. EYOU FOR• ANY SUGGESTIONS YOU MIGHT HAVE ABOUT NEW PRODUC BANKING WITH US! PAGE 1 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 )IRECT INQUIRIES TO: 73000 HIGHWAY I I I AT MONTEREY PALM DESERT CA 92260 "BA4w 116-0462 3-DIGIT 922 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 MINIMUM BALANCE OF 22,463.04 ON .............. 2-22-2002 NO CHECKS WITH SERIAL NUMBERS THIS CYCLE ELECTRONIC AND MISCELLANEOUS WITHDRAWALS DATE.......... AMOUNT..DESCRIPTION 2-01 CHARGE -BACK OF DEPOSITED ITEM 2-01 aff>DEPOSIT CORRECTION 17,500.00 TELEPHONE TRANSFER #5936ITTO CHECKING ACCOUNT 462-470-0775 2-01 2-06 298.00 CHARGE -BACK OF DEPOSITED TELEPHONE TRANSFER8324ITTO EM CHECKING ACCOUNT 462-470-0775 2-07 2-08 93,000.00 260.00 CHARGE -BACK OF DEPOSITED OF DEPOSITED EM ITEM 2-11 583.00 CHARGE -BACK 25,900.00 TELEPHONE TRANSFER #08826ITTO CHECKING ACCOUNT 462-470-0775 2-12 2-15 61.00 CHARGE -BACK OF DEPOSITED CHARGE -BACK OF DEPOSITED EM ITEM 2-19 2-21 2-22 72.00 224.00 CHARGE -BACK OF DEPOSITED 61.00 CHARGE -BACK OF DEPOSITED ITEM ITEM CHECKING ACCOUNT 462-470-0775 2-22 330,165.00 TELEPHONE TRANSFER #49438ITTO 82.00 CHARGE -BACK OF DEPOSITED EM 2-25 2-28 426.00 CHARGE -BACK OF DEPOSITED ITEM TELEPHONE TRANSFER #75708 TO CHECKING ACCOUNT 462-470-0775 2-28 2-28 13,200.00 42.00 ACTIVITY CHARGE ....................... ....................................... ..........::::::::::::::::::a::;:::::::::::::::......::::::::::::::.:.....:.....................:........_ ........... . EIEROS�TS::ANk7 OTHER.:AaD1Ti:. : . UNT DATE..TYPE.............AMOUNT DATE..TYPE........... ..AMOUNT DATE..TYPE .............AMO 2 -01 DEPOSIT 122.00 2-05 DEPOSIT 1,631.00 1� 732.00 2-11 2-11 DEPOviT DEPOSSIT 1,329.00 1,875.75 2-01 DEPOSIT 2-01 DEPOSIT 163.80 2-05 DEPOSIT 165.00 2-05 DEPOSIT 1,834.00 5'749.00 2-11 DEPOSIT 5,956.66 2-01 DEPOSIT 240.00 2-05 DEPOSIT 248.00 2-06 DEPOSIT 2-11 DEPOSIT 71494.20 72.00 2-01 DEPOSIT 2-01 DEPOSIT 257.00 2-06 DEPOSIT DEPOSIT 353.00 1,30i.00 2-11 RDEP 1.00 2-01 DEPOSIT 2-01 DEPOSIT 514.00 2-06 728.00 2-06 DEPOSIT 2,21 2-13 CORRSIT 498.00 2-01 DEPOSIT 852.00 2-06 DEPOSIT 1,087.00 2-06 DEPOSIT298.00 41195.00 2-13 DEPOSIT 1,824.00 217.00 2-01 DEPOSIT 2-01 DEPOSIT 7,351.98 2-06 RDEP 2-14 DEPOSIT 238.00 2-01 DEPOSIT 2-01 RDEP DEPOSIT 15,300.00 2-07 DEPOSIT 72.00 2 11779.00 2-14 DEPOSIT 488.00 2-04 DEPOSIT 194.00 2-07 DEPOSIT 320.00 2-08 DEPOSIT 4'787.00 2-14 DEPOSIT 5,439.20 80.00 2-04 DEPOSIT 2-04 DEPOSIT 1,413.00 2-08 DEPOSIT 2-11 DEPOSIT 971.00 2-15 DEPOSIT n ^►103.00 J 515.50 2-05 DEPOSIT 2-05 DEPOSIT 1,038.00 10090.00 2-11 DEPOSIT 409.50 440.00 2-15 2-15 DEPOSIT DEPOSIT ,,V 656.00 2-05 DEPOSIT 1,296.00 2-11 DEPOSIT 11444.00 2-11 DEPOSIT 903.00 2-15 DEPOSIT � 728.00 2-05 DEPOSIT �1 ****** CONTINUED ON NEXT PAGE ***** PAGE 2 ,IRECT INQUIRIES TO: 73000 HIGHWAY 111 AT MONTEREY PALM DESERT CA 92260 116-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT . 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 SEE REVERSE SIDE FOR IMPORTANT INFORMATION DEPOSITS AND OTHER ADDITIONS CONTINUED DATE..TYPE.............. AMOUNT DATE..TYPE ......... ....AMOUNT DATE..TYPE.............AMOUNT 2 -15 DEPOSIT 1,274.00 2-21 DEPOSIT 1'224.00 2-26 DEPOSIT 1,233.33 2-15 DEPOSIT 2-15 DEPOSIT 1,740.00 1,810-.00 2-21 2-22 RDEP DEPOSIT 180.00 652.00 2-26 2-27 DEPOSIT DEPOSIT 1,701.00 267..00 2-15 RDEP 2-19 DEPOSIT 21.6 124.68 2-22 2-22 DEPOSIT DEPOSIT 760.00 2-27 2-27 DEPOSIT DEPOSIT 520.00 910.00 -19 DEPOSIT 2-19 DEPOSIT 135.00 215.60 2-22 2-22 DEPOSIT DEPOSIT 7,171.64 7'320.00 2-27 2-27 DEPOSIT DEPOSIT 927.00 1,141.00 2-19 DEPOSIT 393.00 395.00 2-25 2-25 DEPOSIT' DEPOSIT 409.00 2-27 2-27 DEPOSIT DEPOSIT 1,761.45 2,249.80 2-19 DEPOSIT 2-19 DEPOSIT 426.00 2-25 2-25 DEPOSIT DEPOSIT 817.00 .902.00 2-27 DEPOSIT 2,480.00 2,628.19 2-19.DEPOSIT 2-19 DEPOSIT 687.00 963.00 2-25 DEPOSIT 903.00 928,00 2-27 2-27 DEPOSIT DEPOSIT 2,823.20 2-19 DEPOSIT 1,028.00 1,681.00 2-25 2-25 DEPOSIT DEPOSIT 2-28 DEPOSIT 207.00 616.00 2-19 DEPOSIT 2-19 DEPOSIT 1,717.00 3,209.00 2-25 2-25 DEPOSIT860.00 DEPOSIT 1,567.00 1,602.50 2-28 DEPOSIT DEPOSIT 1,038.00 2-19 DEPOSIT 2-20 DEPOSIT 50.00 2-25 2-25 DEPOSIT DEPOSIT 11914.00 2,025.00 2-28 2-28 DEPOSIT 1,130.50 17,474.48 2-20.DEPOSIT 2-20 DEPOSIT 100.00 .00 2-25 RD 572.00 2-28 2-28 DEPOSIT RDEP 202.00 2-20 DEPOSIT 524:00� 524 564.00 2-26 2-26 DEPOSIT DEPOSIT 874.00 - DEPOSIT ...::................................ D}11L'Y::BALANCE:U[4M::::::::::::::................................ . .:........ ... .:..:.................. . DATE.......... BALANCE DATE.......... .BALANCE DATE........ ..BALANCE 2-01 367,808.23 2-12 312,496.42 314,909.42 2-22 2-25 22,463.04 35,192.54 2-04 369,735.23 385,755.87 2-13 2-14 322,402.62 2-26 2-27 40,652.87 56,360.51 2-05 2-06 398,385.87 2-15 2-19 329,309.12 340,211.40 2-28 64,220.49 2-07 2-08 312,305.31 313,118.31 2-20 341,270.40 342,905.40 2-11 337,263.42 2-21 EARNINGS AND ACTIVITY CHARGE SUMMARY EARNINGS CREDIT CALCULATION 264339 ACTIVITY CHARGE 0 DEBITS SUMMARY AVERAGE ACCOUNT BALANCE AVERAGE COLLECTED BALANCE , 253,270 22,463 114 CREDITS 839 DEPOSITED ITEMS 42,00 MINIMUM ACCOUNT BALANCE 14 CHARGEBACKS TOTAL ACTIVITY CHARGES 42.00 WE ARE WORKING VERY HARD TO MAINTAIN THE HIGHEST LEVEL OF CUSTOMER TO LET US KNOW. POSSIBLEPLEASE CALL. LT IF NONE OF OURIBANK , O YOU RECEIVE POOR SERVICE FROM ANY OF OUR EMPLOYEES, WE WANT YOU OFFICERS AT (760) 836-3500, OR WRITE CARE OF THE PRESIDENT, WITH ANY QUESTION OR COMPLAINT. WE WILL DO OUR r BEST TO SOLVE YOUR PROBLE M. IF OUR SERVICE HAS BEEN ESPECIALLY GOOD, WE'D LIKE TO HEAR ABOUTTHATO YOU TOO. W YOUFORWELCOME ANY SUGGESTIONS YOU MIGHT HAVE ABOUT NEW PRODUCTS OR WAYS WE COULD IMPROVE OUR SERVICE BANKING WITH US! �v )IRECT INQUIRIES TO: &TEAW73000 HIGHWAY I II AT MONTEREY PALM DESERT CA 92260 129-0462 xm* 3-DIGIT 922 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 PAGE 1 A N/A €I€I€TH;IS::YEAR:::€€€::: i V .... F1NANE.CHARGC. N/A 4lD::T11.15:YF.....iR:: SEE REVERSE SIDE FOR IMPORTANT INFORMATION ::::::::::::::::::::::::::::::::::::.::::::::::::::::::.......::::::::::::::..:......::::::::..: .. ACC+C?U NT SU M M�R�.............. SAFEt�kEP.I NG CNECK I NG ACC ........... ............_........................................ CLOSING BALANCE FROM PREVIOUS STATEMENT............................................................... DATE: 133 DEPOSITS AND OTHER ADDITIONS TOTALING ................................................... 22 CHECKS AND OTHER WITHDRAWALS TOTALING ............................................... CLOSING BALANCE FOR THIS STATEMENT............................................................................ DATE: MINIMUM BALANCE OF 60, 130.66 ON .............. 3-21-2002 2-28-2002 3-29-2002 64,220.49 215,575.48+ 162,502.00- 117,293.97 NO CHECKS WITH SERIAL NUMBERS THIS CYCLE ELECTRONIC AND MISCELLANEOUS WITHDRAWALS DATE.......... AMOUNT..DESCRIPTION 3-04 53.00 CHARGE -BACK OF DEPOSITED ITEM 3-05 3-06 400.00 CHARGE -BACK OF DEPOSITED 44,000.00 TELEPHONE TRANSFER #10000 ITEM TO CHECKING ACCOUNT 462-470-0775 3-07 123.00 CHARGE -BACK OF DEPOSITED ITEM 3-07 6.00 DEPOSIT CORRECTION 3-07 40.00 DEPOSIT CORRECTION 3-08 83.00 CHARGE -BACK OF DEPOSITED ITEM 3-08 6.00 DEPOSIT CORRECTION 3-13 400.00 CHARGE -BACK OF DEPOSITED ITEM 3-14 3-14 20.00 DEPOSIT CORRECTION 40,000.00 TELEPHONE TRANSFER #42407 TO CHECKING ACCOUNT 462-470-0775 3-19 230.00 CHARGE -BACK OF DEPOSITED ITEM 3-20 77.00 CHARGE -BACK OF DEPOSITED ITEM 3-21 3-21 320.00 DEPOSIT CORRECTION 63,000.00 TELEPHONE TRANSFER #72102 TO CHECKING ACCOUNT 462-470-0775 3-22 61.00 CHARGE -BACK OF DEPOSITED ITEM 3-26 129.00 CHARGE -BACK OF DEPOSITED ITEM 3-28 55.00 CHARGE -BACK OF DEPOSITED ITEM 3-29 390.00 CHARGE -BACK OF DEPOSITED ITEM 3-29 3-29 114.00 CHECK/ACC. DELUXE CHECK 12,950.00 TELEPHONE TRANSFER #09058 -TO CHECKING ACCOUNT 462-470-0775 3-29 45.00 ACTIVITY CHARGE NS' ......: ....:... ::::::©,EPQ.S..�;S AND OTH ER:.AE►Q.:::::,.:::::.::::..::::::::::::::::::::::::::::::::::: ::::.........:.::::::.:.................................................................................... ................... DATE..TYPE............. AMOUNT OATE..TYPE.............AMOUNT DATE..TYPE.' ............ AMOUNT 3-01 DEPOSIT 135.00 3-04 DEPOSIT 31673.00 53.00 3-07 3-07 DEPOSIT DEPOSIT 697.00 11116.50 3-01 DEPOSIT 3-01 DEPOSIT 205.00 3-04 RDEP 250.00 3-05 DEPOSIT 1,171.50 3-07 DEPOSIT 1,659.00 3-01 DEPOSIT 288.00 3-05 DEPOSIT 2,352.00 3-07 RDEP 123.00 3-01 DEPOSIT 3-01 DEPOSIT 435.00 3-05 RDEP 514.00 3-06 DEPOSIT 400.00 80.00 3-08 3-08 DEPOSIT DEPOSIT 534.00 565.20 3-01 DEPOSIT 3-01 DEPOSIT 1,692.00 3-06 DEPOSIT 2,800.00 3-06 DEPOSIT 217.00 296.00 3-08 3-08 DEPOSIT DEPOSIT 900.00 1,000.00 3-01 DEPOSIT 3-01 DEPOSIT 3,885.04 3-06 DEPOSIT 8,946.62 3-06 DEPOSIT 723.00 1,053.00 3-08 3-08 DEPOSIT DEPOSIT 1,053.00 2,062.00 3-04 DEPOSIT DEPOSIT 271.00 3-06 DEPOSIT 1,411.00 3-06 DEPOSIT 1,409.00 21413.00 3-08 3-08 DEPOSIT RDEP 2,196.00 83•OQ�� 3-04 3-04 DEPOSIT 11552.00 3-06 DEPOSIT 2,861.00 3-11 DEPOSIT 37. v . 3-04 DEPOSIT 3-04 DEPOSIT 2,181.00 3-07 DEPOSIT 2,315.00 3-07 DEPOSIT 397.00 615.80 3-11 3-11 DEPOSIT DEPOSIT 207.00 697.00 *"*** CONTINUED ON NEXT PAGE'*'*** 31RECT INQUIRIES TO: 73000 HIGHWAY 111 AT MONTEREY tuTEAW PALM DESERT CA 92260 129-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 PAGE 2 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 €ACCOU C -3590 3 29 2002 SEE REVERSE SIDE FOR IMPORTANT INFORMATION DEPOSITS AND OTHER ADDITIONS CONTINUED DATE..TYPE .............AMOUNT DATE..TYPE ............. AMOUNT DATE..TYPE ............. AMOUNT 3-11 DEPOSIT 931.00 935.00 3-18 3-18 DEPOSIT DEPOSIT 212.00 362.00 3-25 3-26 DEPOSIT DEPOSIT 1,161.00 128.00 3-11 3-11 DEPOSIT DEPOSIT 1,249.00 3-18 DEPOSIT 869.00 3-26 DEPOSIT 155.00 181.00 3-12 3-12 DEPOSIT DEPOSIT 55.00 216.00 3-18 3-18 DEPOSIT DEPOSIT 928.00 1,267.00 3-26 3-26 DEPOSIT DEPOSIT 328.00. 3-12 DEPOSIT 282.61 333.00 3-18 3-19 DEPOSIT DEPOSIT 71636.92 1,440.50 3-26 3-26 DEPOSIT DEPOSIT 427.00 928.00 3-12 3-12 DEPOSIT DEPOSIT 691.00 3-19 RDEP 230.00 371.86 3-26 3-26 DEPOSIT DEPOSIT 1,032.00 2,117.50 3-12 3-12 DEPOSIT DEPOSIT 697.05 705.00 3-20 3-20 DEPOSIT DEPOSIT 449.00 3-26 DEPOSIT 3,210.00 3-12 DEPOSIT 711.75 3-20 DEPOSIT 620.00 795.00 3-26 3-26 DEPOSIT RDEP 13,615.00 129.00 3-12 3-12 DEPOSIT DEPOSIT 870.00 1,126.00 3-20 3-20 DEPOSIT DEPOSIT 1,284.52 3-27 DEPOSIT 100.00 3-12 DEPOSIT 6,512.48 100.00 3-21 3-21 DEPOSIT DEPOSIT 120.00 822.00 3-27 3-27 DEPOSIT DEPOSIT 333.00 662.00 3-13 3-13 DEPOSIT DEPOSIT 150.00 3-21 DEPOSIT 1,061.00 3-27 DEPOSIT 903.00 219.00 3-13 3-13 DEPOSIT DEPOSIT 1,850.00 3,096.50 3-21 3-21 DEPOSIT DEPOSIT 1,889.00 16,270.82 3-28 3-28 DEPOSIT DEPOSIT 2,110.50 3-14 DEPOSIT 380.00 490.50 3-22 3-22 DEPOSIT DEPOSIT 152.00 307.00 3-28 3-29 RDEP DEPOSIT 37.00 510.00 3-14 3-14 DEPOSIT DEPOSIT 642.00 3-22 DEPOSIT 959.00 3-29 3-29 DEPOSIT DEPOSIT 514.00 525.00 3-14 3-14 DEPOSIT DEPOSIT 708.00 1,197.00 3-22 3-22 DEPOSIT DEPOSIT 10151.00 1,994.00 3-29 DEPOSIT 902.00 3-14 DEPOSIT 1,257.00 1,335.00 3-22 3-25 RDEP DEPOSIT 61.00 157.00 3-29 3-29 DEPOSIT DEPOSIT 1,756.60 6,577.23 3-14 3-14 DEPOSIT DEPOSIT 22,151.00 3-25 DEPOSIT 317.00 3-29 3-29 DEPOSIT DEPOSIT 12,054.73 12,519.75 3-15 3-15 DEPOSIT DEPOSIT 223.00 406.00 3-25 3-25 DEPOSIT DEPOSIT 328.00 384.00 3-29 RDEP 390.00 3-15 DEPOSIT 412.00 3-25 DEPOSIT 537.00 3-15 DEPOSIT 802.00 3-25 DEPOSIT 1,035.00 :.::::::.:...:::.:..:.:.:::.:....................:.: N EsvMMaR�r.::.... = ::::.... DA1 .IL AL. ::::.::...:........... ...... ....:....:......:........ ........ :::::::::::::::.::::::::::::::......::::::::::::::::::::::::::::..:.::.......................................... _ .....:.:..: ::::::::::::::..:.:::::::::::::::: ::::::::.:::.......:.:::.::::::::::.: ..:.......... ........ DATE.......... BALANCE DATE ........... BALANCE DATE.......... BALANCE 3-01 83,371.15 3-12 3-13 92,349.04 97,145.54 3-21 3-22 60,130.66 64,693.66 3-04 3-05 94,774.15 98,297.65 3-14 85,286.04 3-25 68,612.66 3-06 63,349.65 3-1.5 87,129.04 3-26 3-27 90o734.16 92,732.16 3-07 3-08 67,788.95 76,093.15 3-18 3-19 98,403.96 99,844.46 3-28 95,043.66 3-11 80,149.15 3-20 103,287.84 3-29 117,293.97 ****** CONTINUED ON NEXT PAGE ****** PAGE 3 DIRECT INQUIRIES TO: 73000 HIGHWAY III AT MONTEREY PALM DESERT CA 92260 129-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 FOR 24—HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 s+3tJ N"€ �r3590 i s — — i 3 29 2 0 0 2 SEE REVERSE SIDE FOR IMPORTANT INFORMATION EARNINGS AND ACTIVITY CHARGE SUMMARY EARNINGS CREDIT CALCULATION ACTIVITY CHARGE SUMMARY AVERAGE ACCOUNT BALANCE 84,108 0 DEBITS AVERAGE COLLECTED BALANCE 74,285 124 CREDITS MINIMUM ACCOUNT BALANCE 60,130 994 DEPOSITEDCHARGEBACITEMS 45.00 TOTAL ACTIVITY CHARGES 45.00 WE ARE WORKING VERY HARD TO MAINTAIN THE HIGHEST LEVEL OF CUSTOMER SERVICE POSSIBLE. BUT IF WE MAKE A MISTAKE, OR YOU RECEIVE POOR SERVICE FROM ANY OF OUR EMPLOYEES, WE WANT YOU TO LET US KNOW. PLEASE CALL ONE OF OUR BANK OFFICERS AT (760) 836-3500, OR WRITE CARE OF THE PRESIDENT, WITH ANY QUESTION OR COMPLAINT. WE WILL DO OUR BEST TO SOLVE YOUR PROBLEM. IF OUR SERVICE HAS BEEN ESPECIALLY GOOD, WE'D LIKE TO HEAR ABOUT THAT TOO. WE WELCOME ANY SUGGESTIONS YOU MIGHT HAVE ABOUT NEW PRODUCTS OR WAYS WE COULD IMPROVE OUR SERVICE TO YOU. THANK YOU FOR BANKING WITH USI f� Q '-I 1. DIRECT INQUIRIES TO: 73000 HIGHWAY 111 AT MONTEREY PALM DESERT CA 92260 PAGE 1 136-0462 IfIIIIIII IaIIIIII IIIIfill IIIIIIIIIII IIIIII FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 INTEREST 124.08 THIS YEAR �ESEIxv N/A FINANCE -CHARGE' PAID THIS. YEAR HIGH COUNT SEE REVERSE SIDE FOR IMPORTANT INFORMATION ACCOurT sunl��1a�:Y� MONEY MARKET GHFCKZNG ACCOUNT CLOSING BALANCE FROM PREVIOUS STATEMENT............................................................... DATE: 11-28-2001 40,972.81 6 DEPOSITS AND OTHER ADDITIONS TOTALING, 231 , 963.97+ 139 CHECKS AND OTHER WITHDRAWALS TOTALING ................................................ 219 , 325 . 95- CLOSING BALANCE FOR THIS STATEMENT............................................................................ DATE: 12-27-2001 53,610.83 MINIMUM BALANCE OF 36,619.27 ON..............12-03-2001 NUMBER OF DAYS IN PERIOD......................................................... 29 INTERESTEARNED.................................................................................... 63.97 CHECKS AND'C)THER WITHDRAWALS Y 'SHOWS.BREAK IN .CHEC.K NUMBER; # SHOWS;;NOT;:MACHINE READABLE' CHECK# ....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE 1000 3.06 12-13 11198.X150.00 12-10 11464 748.86 11-30 1001 117.50 12-07 11255)( 9,130.00 12-17 11465 45,203.73 11-29 1002 65.44 12-12 11397M 119.00 12-17 11466 507.23 11-30 1003 48,086.39 12-13 11403)( 189.35 12-14 11467 5.00 12-19 1022)( 169.05 12-21 11404 400.00 11-29 11468 11.25 12-20 1023 140.00 12-19 11407) 30.00 12-17 11470* 195.63 12-05 1024 230.00 12-21 11408 70.00 11-30 11471 316.35 11-29 1025 1,749.42 12-19 11412-M 192.00 11-30 11472 374.00 12-07 1026 171.76 12-21 11420)( 75.00 12-12 11473 77.00 12-12 1027 130.00 12-21 11423)( 59.05 12-03 11474 50.00 12-14 1028 195.06 12-13 11424 110.70 12-05 11475 1,050.00 12-24 1029 366.87 12-13 11425 358.22 12-03 11476 3,600.00 12-21 1030 172.15 12-20 11426 972.01 12-03 11477 1,931.48 12-21 1031 53.17 12-20 11427 2,384.81 11-29 11478 18.22 12-14 1032 150.00 12-20 11428 109.65 12-03 11479 2,000.00 12-17 1033 1,495.50 12-20 11430)( 42.00 12-06 11480 150.00 12-13 103(4 378.51 12-20 11431 244.11 11-29 11481 35.47 12-14 1035 970.49 12-19 11432 558.81 11-30 11482 104.81 12-13 1036 308.35 12-20 11433 120.33 11-30 11483 509.64 12-12 1037 298.53 12-20 11434 2,082.91 12-03 11484 101.00 12-12 1041)( 2,000.00 12-14 11435 660.82 11-30 11485 3,805.06 12-05 1043* 30.53 12-26 11436 32.50 12-06 11487-x 1,720.25 12-17 1045-x 500.00 12-19 11437 6.63 12-06 11488 24.15 12-12 1046 361.55 12-27 11438 2,169.00 11-29 11489 24.25 12-14 1048)( 1,511.47 12-27 11439 42.34 11-29 11490 546.66 12-13 1050-x 1,162.60 12-26 11440 1,625.00 11-30 11491 420.04 12-10 1052)( 816.49 12-26 11441 13.02 12-03 11492 162.00 12-13 1055X- 2,115.08 12-27 11442 30.70 12-03 11493 489.50 12-14 1065X 134.17 12-26 11443 334.36 11-30 11494 140.59 12-17 1066 276.68 12-27 11444 124.11 12-10 11495 61.30 12-14 1067 2,525.00 12-27 11445 7.00 12-03 11496 269.07 12-13 1071)( 7.00 12-27 11446 43.00 12-03 11497 64.48 12-17 1072 53.99 12-26 11447 601.96 12-03 11498 161.74 12-13 1073 195.76 12-24 11449-x 290.00 12-03 11499 16.45 12-12 1074 530.25 12-24 11450 402.71 11-30 11500 100.89 12-13 1075 290.00 12-27 11451 1,950.00 11-29 11501 415.21 12-13 1078-x 90.85 12-27 11453)( 90.85 12-05 11502 194.13 12-20 1080-x 471.81 12-27 11454 203.24 12-03 11503 218.86 12-13 1083)( 95.83 12-26 11455 3,000.00 12-03 11504 8.45 12-14 1084 95.83 12-26 11457-x 40.00 12-17 11505 65.00 12-14 1089)E 25. 0 12-26 11458 25.00 12-03 11506 53.35 12-14 1092* .94�12-26 11461-x 50.00 12-12 11507 424.60 12-20 -20 11462 50.00 12-03 1093 148. 1211508 7.61 12-13 1103-x 48,980.60 12-27 11463 25.00 12-11 11510 106.39 12-1 1 *""' CONTINUED ON NEXT PAGE """ IRECT INQUIRIES TO: qkTBA4w 73000 HIGHWAY 111 AT MONTEREY PALM DESERT CA 92260 136-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 PAGE 2 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 Aei,oUNr� 0775 .STATEMENT 12 - 2 7 - 2 0 01 SEE REVERSE SIDE FOR IMPORTANT INFORMATION HIGH COUNT CHECKS AND OTHER WITHDRAWALS CONTINUED CHECK# ....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE 11511 2,961.06 12-12 11513YE 5.00 12-10 ELECTRONIC AND MISCELLANEOUS WITHDRAWALS DATE..`........ AMOUNT —DESCRIPTION 12-03 1,277.32 CREDIT CARD DISCOUNT CHARGE 12-06 65.00✓ CHARGE -BACK OF DEPOSITED ITEM 12-18 600.00� POSTAGE NEOPOST 12-21 1,000.00�HARGE-BACK OF DEPOSITED ITEM 12-27 32.60 ACTIVITY CHARGE DEPOSITS AND.OTHER ADDITIONS .... .._ DATE..TYPE.............AMOUNT DATE..TYPE............. AMOUNT 12-27 INTEREST 63.97 ✓ CHECK# ....... AMOUNT ... DATE DATE..TYPE............. AMOUNT ELECTRONIC AND MISCELLANEOUS ADDITIONS DATE.......... AMOUNT..DESCRIPTION 11-29 62,700.00 TELEPHONE TELEPHONE TRANSFER TRANSFER #20890 FROM CHECKING #20625 FROM CHECKING ACCOUNT ACCOUNT 462-550-3590 462-550-3590 12-05 12-13 23,000.00 63,500.00 TELEPHONE TRANSFER #50983 FROM CHECKING #81079 FROM CHECKING ACCOUNT ACCOUNT 462-550-3590 462-550-3590 12-2,TELEPHONE 12-27 00.00 5454,200.00 TELEPHONE TRANSFER TRANSFER #08971 FROM CHECKING ACCOUNT 462-550-3590 DAILY 6aLANCE S(,)PAwRRY ..�... .. DATE .........BALANCE DATE ........... BALANCE DATE .......... BALANCE 11-29 50,962.47 12-11 12-12 53,948.86 50,069.12 12-20 12-21 67,442.18 60,209.89 11-30 12-03 45,742.35 36,619.27 12-13 62,780.89 12-24 12-26 58,433.88 56,009.50 12-05 55,417.03 12-14 12-17 59,786.00 46 541 68 12-27 53,610.83 12-06 55,270.90 12-07 54,779.40 12-10 54,080.25 op:SURE: RATE BASED 12-18 45,941.68 12-19 42,576.77 EFFECTIVE DATES ---- $0 UP TO $20,000 ---- 11/29 THROUGH .12/27 RATE 0.750% ------- $20,000 AND UP ------- RATE 1.510% CONTINUED ON NEXT PAGE )IRECT INQUIRIES TU: "T�BAW 73000 HIGHWAY I I I AT MONTEREY PALM DESERT CA 92260 136-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 urr.N rmINT PAGE 3 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 �ccouNT 0775 ST,..... T 12-27-2001 SEE REVERSE SIDE FOR IMPORTANT INFORMATION EARNINGS AND ACTIVITY CHARGE SUMMARY INTEREST PAID CALCULATION ACTIVITY CHARGE SUMMARY AVERAGE ACCOUNT BALANCE 53,320 134 DEBITS @ .15 AVERAGE COLLECTED BALANCE 53,320 0 CREDITS 0 DEPOSITED ITEMS 2 CHARGEBACKS INTEREST PAID ON AVG. COLL. MAINT. FEE (CHECK RETURN) BALANCE 2 1.510% FOR 29 DAYS 63.97 TOTAL ACTIVITY CHARGES .. `HOW ARE _WE .DOIN.G ` 20.10 .00 12.50 32.60 WE ARE WORKING VERY HARD TO MAINTAIN THE HIGHEST LEVEL OF CUSTOMER SERVICE POSSIBLE. BUT IF WE MAKE A MISTAKE, OR YOU RECEIVE POOR SERVICE FROM ANY OF OUR EMPLOYEES, WE WANT YOU TO LET US KNOW.. PLEASE CALL ONE OF OUR BANK OFFICERS AT (760) 836-3500, OR WRITE CARE OF THE PRESIDENT, WITH ANY QUESTION OR COMPLAINT. WE WILL DO OUR BEST TO SOLVE YOUR PROBLEM. IF OUR SERVICE HAS BEEN ESPECIALLY GOOD, WE'D LIKE TO HEAR ABOUT THAT TOO. WE WELCOME ANY SUGGESTIONS YOU MIGHT HAVE ABOUT NEW PRODUCTS OR WAYS WE COULD IMPROVE OUR SERVICE TO YOU. THANK YOU FOR BANKING WITH US! DIRECT INQUIRIES TO: fm73000 HIGHWAY111 AT MONTEREY PALM DESERT CA 92260 143-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 PAGE INTEREST PAiD` 56.41 .:.:THIS :YEAR 'RESERVE FINANCE CHARGE; N/A PALD Tms YE? iA.i , HIGH COUNT SEE REVERSE SIDE FOR IMPORTANT INFORMATION ACCOUNT;' S[JMMARY MONEY::,MARKET CHCCKTNGACCDUNT' CLOSING BALANCE FROM PREVIOUS STATEMENT ................................................................ DATE: 12-27-2001 53, 610.83 5 DEPOSITS AND OTHER ADDITIONS TOTALING „ 163, 311 .41+ 147 CHECKS AND OTHER WITHDRAWALS TOTALING,,,,,,,,,,,,,, 180, 288 . 40- CLOSING BALANCE FOR THIS STATEMENT ................................................................. DATE: 1-29-2002 36,633.84 MINIMUM BALANCE OF 26,827.61 ON .............. 1-17-2002 NUMBER OF DAYS IN PERIOD INTERESTEARNED.................................................................................... 56.41 CHECK5 AND OTHER WITHDRAWALS SHOW S:BREAK INHECK NUMBER, #SHOWS NOTMACHINEREADABLE. ....::.... CHECK# ....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE 1038 -5,r9fl9-8@ 1-07 1042-x 7§A-=88 1-09 1044X 25.00 1-07 1047)( 84.02 12-28 1049)( 54.20 1-02 1051m 910.56 12-31 1054)( 158.00 12-28 1056)E 99.00 1-07 1057 798.19 12-28 1058 133.82 12-31 1059 1,362.90 12-31 1060 81.00 12-31 1061 21.00 1-11 1062 844.73 12-31 1063 100.00 1-22 1064 254.35 12-28 1068), 1,625.00 1-04 1069 211.74 12-31 1070 266 6 12-31 1077)( 195.00 1-07 1079)( 200.45 12-31 1081)( 172.00 1-04 1082 2,993.73 1-09 1085-X 74.87 12-28 1086 816.07 12-31 1087 135.00 1-02 1088 125.00 12-31 1090)( 97.00 12-31 1091 92.72 1-07 1094M 2,500.00 1-02 1096)( 30.00 1-07 1097 29.00 1-14 1098 107.50 1-22 1099 27.00 1-02 1101)1 2,495.00 1-07 1102 2,444.03 1-03 1106-X 100.00 1-10 1107 100.00 1-10 1108 11 21 -. 2 4�.&& fig 1-16 '7112 _ 1-17 758.90 1-14 1113 1,316.02 1-22 1114 13.98 1-22 1115 115.09 1-17 1116 1117 65.00 1-14 1164 35.00 1-17 1118 65.00 45.00 1-16 1-28 1166) 1167 65.00 55.00 1-24 1-28 1119 318.73 1-10 1168 44,471.13 1-10 1120 2,394.11 1-04 1169 1,510.06 1-15 1121 1123)( 191.57 313.82 1-04 1-11 1170 1173-x 86.00 55.00 1-23 1-17 1124 1,515.55 1-14 1174 369.25 1-10 1125 1126- 25.64 1-11 1175 45.00 1-14 1127 92.09 420.04 1-18 1-09 1176 1177 160.37 1,758.34 1-15 1-17 1128 1,049.25 1-11 1178 8,496..37 1-16 1131)E 1132 1.52 188.10 1-18 1-14 1179 1180 100.00 172.39 1-24 1-22 1133 202.50 1-14 1181 103.42 1-29 1134 180.81 1-22 1184)E 1,419.53 1-24 1135 2,650.00 1_1(f 1185 39.63 1-28 1136 1137 197.12 118.24 1-11 1-29 1186 1187 850.47 1-25 1138 16.39 1-14 1188 165.00 157.50 1-24 1-23 1139 1140 25.45 1-14 1190- 180.00 1-28 1141 100.85 1,099.25 1-14 1-18 1191 1192 175.00 100.00 1-24 1-28 1142 305.71 1-11 1195)( 150.00 1-25 1143 11000.00 1-14 1196 206.25 1-24 1144 1145 424.60 3,602.78 1-16 1-15 1197 1198 127.50 1-28 1146 73.26 1-11 1199 181.61 853.15 1-18 1-28 1147 1148 195.00 1-11 1-17 1200 1203)( 190.83 92.35 1-24 1-28 1149 137.50 1-22 1205)E 1,401.32 1-28 1150 75.00 1-10 1208-X 464.04 1-29 1151 1152 64.69 1-10 1209 444.04 1-28 1153 69.27 2,781.87 1-10 1-15 1210 1212-X 2,525.00 253.16 1-28 1-28 1154 151.76 1-09 1213 238.06 1-28 1155 1156 10.43 190.22 1-11 1-14 1214 1215 11.95 1-28 1158)( 69.87 1-16 1217-X 22.45 67.75 1-28 1-25 1159 1160 15.00 1-28 1219X 576.24 1-28 1161 45.62 25.00 1-16 1-14 1220 1223)( 125.18 r 1-28 1162 210 1-09 1225)E 87.30 433.70 1-28 1-29 1163 1-14 1228)( 272.29 1 0- '""` CONTINUED ON NEXT PAGE *""' HIGH COUNT CHECKS AND OTHER WITHDRAWALS CONTINUED SEE REVERSE SIDE FOR IMPORTANT INFORMATION CHECK# ....... AMOUNT ... DATE CHECK#....... AMOUNT ... DATE CHECK# 1229 98.25 1-28 1234 1230 90.85 1-29 1238� 1 700.00 1-23 `'1259)( ....... AMOUNT ... DATE 406.92 1-29 1231 69.05 1-25 1239 1233)( 2,051.16 2,700.00 1-24 1-2889--- 4 w— 191.50 1-04 1-28 50,218.33 1-24 —1 100.00 12-28 ELECTRONIC AND MISCELLANEOUS WITHDRAWALS DATE.......... AMOUNT..DESCRIPTION 1-02 331.46 CREDIT CARD DISCOUNT CHARGE 1-04 15.00 OUTGOING WIRE TRANSFER 1-04 4,523.00 WIRE TRANSFER 6- 1-29 FEE 33.95 ACTIVITY CHARGE✓ DEPOSITS AND OTHER'ADDTIONS )ATE ..TYPE . •••••••.....AMOUNT DATE TYPE .• ..... ..... / •• .AMOUNT DATE..TYPE ' .............AMOUNT 1-29 INTEREST. 56.41 ✓ ELECTRONIC AND MISCELLANEOUS ADDITIONS DATE.......... AMOUNT..DESCRIPTION 1-04 33-,500.00 TELEPHONE TRANSFER �5.0-,00 TELEPHONE TRANSFER #39634 FROM CHECKING #65596 ACCOUNT 46 — 550-3590 1-18 8—, 0 TELEPHONE TRANSFER 1-24 5 00 FROM CHECKING #04887 FROM CHECKING ACCOUNT ACCOUNT 462-550-3590 TELEPHONE TRANSFER #24371 FROM CHECKING ACCOUNT 462-550-3590 462-550-3590 DAILY;SALANCE SUMMARY GATE........ ..BALANCE DATE....... •...BALANCE ..° DATE 12-28 52,141.40 1-10 ..........BAL ANC E 12-31 47,091.53 1-11 1-02 44,043.87 52,807.34 50,749.54 1-22 1-23 50,181.44 1-14 1-03 41,599.84 1-15 1-04 46,512.58 38,457.50 1-24 50,181.44 49,167.81 65,987.66 1-16 1-07 58,050.94 1-17 29,116.04 1-25 1-28 48,030.54 38,228.55 1-09 53,525.41 1-18 26,827.61 54,153.14 1-29 36,633.84 4TE DISCLOSURE == RATE BASED ON AVERAGE COLLECTED BALANCE EFFECTIVE DATES --- - 0 T0. $20,000 ---- ........:: 12/28 THROUGH 1/29 RATE 0.750 /o --- --- $20,000 AND UP ------- RATE 1.258 % *****. CONTINUED ON NEXT PAGE '&T,BAW 73000 HIGHWAY'111 AT MONTEREY PALM DESERT CA 92260 PAGE 3 143-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 HIGH COUNT SEE REVERSE slnF Gno uun^n'VA..- ...- WE ARE ORKING VERY HARD TO MAINTAIN THE HIGHEST LEVEL OF CUSTOMER SERVICE POSSIBLE. BUT IF WE MAKE YOU RECEIVE POOR SERVICE FROM ANY OF OUR EMPLOYEES, WE WANT YOU TO LET US KNOW OFFICERS AT (760) 836-3500, OR WRITE CARE OF THE PRESIDENT, WITH ANY QUESTION OR COMPLAINT. WE A MISTAKE, OR BEST TO SOLVE YOUR PROBLEM. IF OUR SERVICE HAS BEEN ESPECIALLY GOOD, WE'D LIKEPLEASE CALL ONE OF OUR BANK ANY SUGGESTIONS YOU MIGHT HAVE ABOUT NEW PRODUCTS OR WAYS WE COULD IMPROVE OUR AR WILL DO OUR TO HEAR ABOUT THAT TOO. K WELCOME BANKING WITH US! VICE TO YOU. THANK YOU FOR r 60 _7i - , qL- 73000 HIGHWAY 111 AT MONTEREY PALM DESERT CA 92260 127-0462 IIIIisoIIIIIIIIIII III IIIisle III III III III IIIIIIIIII II FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 PAGE FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 €CS €€€iPAi�€€€€ i € s 132.19 €_€TH15Y..... I ::::::............................................... FINANC.. HA.R..G � ` N/A ................................................. € € PAI C# TH:15 YEAR HIGH COUNT SEE REVERSE SIDE FOR IMPORTANT INFORMATION ....... .......:::.:.:::.. :::...-...:::: :::::::::::::::::: :::.ACCOUNT -� N K ....... .........................T:S.UMM�k.R�:.::.:.:.:-_:::.:..MU _�Y M�i#� E C �H�G�� ivu H�CO �N.�.::..........:... ......:::::.......::. CLOSING BALANCE FROM PREVIOUS STATEMENT ............................... DATE: 1-29-2002 36,633.84 5 DEPOSITS AND OTHER ADDITIONS TOTALING ............................... 466, 640 . 78+ 130 CHECKS AND OTHER WITHDRAWALS TOTALING ............................................... 470,201 . 03- CLOSING BALANCE FOR THIS STATEMENT ............................................ DATE: 2-26-2002 33,073.59 MINIMUM BALANCE OF 24,542.16 ON .............. 2-21-2002 NUMBER OF DAYS IN PERIOD..........................................:.............. 28 INTERESTEARNED.................................................................................... 75.78 HECE AND OTHER WITHUF2AWALS ...SH ViIS.BREAK iN CHECK NUMBER #.8i O.W.&NOT:'MACHINE READABLE CHECK# ....... AMOUNT ... DATE 1100 22.77 2-13 1130-M 100.00 1-30 1157)( 5,350.00 1-31 1165M 20.00 2-13 1172* 35.00 2-13 1182- 357.65 1-30 1183 36.44 1-30 1189- 165.00 1-31 1193- 135.00 1-31 1194 272.00 2-04 1201)( 111.00 2-08 1202 355.00 2-21 1204)( 42.00 2-04 1207)( 100.00 1-30 1211-X 1,625.00 1-31. 1216- 214.67 2-04 -1218x- 37.50 1-30 1221)( 600.00 2-04 1222 835.62 2-01 1224)E 290.00 2-11 1226M 1,950.00 2-1.1 1227 984.49 1-30 1232)( 75.00 2-01 1235X 66.50 2-08 1237)( 49.00 1-30 1240)( 43.71 2-13 1241 420.53 2-01 1242 65.00 2-07 1244-X 55.00 1-31 1245 55.00 1-31 1246 128.88 1-31 1247 53.23 2-01 1248 324.00 1-31 1250)E .78 2-06 1251 127.35 1-30 1255)(, 52.92 2-14 1256 10.00 2-01 1257 890.00 1-31 1258 750.00 2-04 1260)E 24,808.00 2-13 1262-x 2, 533 ;,.� 2- 07 7.3-0-`1 2 -13 CHECK# ....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE F11164 283.58 i2_07 1317 746.71 2_21 265 29.81 ,2 O1 1318 15.33 2 19 1266 596.02 `2-08 1319 2,525.00 2-25 1268)E -39.40 '2-11 1320 1,605.89 2-22 1269 168.19 2-11 1325� 180.00 2-22 1270.-_____----420-.4-6-- 2-07 1326 90.00 2-22 1271 308.18 '2-11 1328-x 173.59 2-19 1272 102.30 2-26 1329 365.74 2-19 1274)( 395.78 2-11 1330 673.99 2-19 1275 12.70 2-11 1331 11877.65 2-22 1276 411.49 2-11 1332 229.92 2-19 1277 390.81 2-11 1333 29.32 2-25 1278 176.32 2-08 1334 976.68 2-25 1279 414.00 2-07 1335 70.50 2-21 1282)( 797.35 2-11 1336 25.84 2-22 1283 962.80 2-07 1337 711.20 2-20 1284 34.24 2-14 13411-( 29.45 2-22 1285 758...34 2-11 1342 ' 145.53 2-21 _ k1287 _ _5,-030_. 08 135.00 2-11 2-08 `T 4>4- 1345 ______ 7.00 75.90 2-19 2-22 'o�i289�E 97.50 2-06 1346 195.01 2-21 1290 1015.00 2-15 1347 7.12 2-19 1291 �1292 112.50 105.00, 2-05 2-20 1348 1349 290.00 372.67 2-25 2-21 `, 2-05 1350 1,950.00 2-21 � _ i_1.. 2-15 1351 974. 15 2=25 2�T �2 1298ri 65.00 199.49 2-11 2-05 1352 1354X 190.35 71198.14 2-21 2-21 1299 40.00 2-11 1355 52.83 2-19 1300 11130.00 2-08 1356 225.00 2-25 1301 4,052.20 2-07 1359-* 63.75 2-19 1302 1,479.63 2-21 1360 150.00 2-21 1303 100.00 2-25 1361 35.00 2-25 1304 160.70 2-19 1362 646.36 2-22 1305 222.83 2-15 1364E. 350.00 2-20 1306 424.60 2-15 (-:I375t 200'; 000.00_ 2-26-- 1307 3,763.21 2-19 -, i379 ~�68:28 2-25 1308 451.47 2-14 1380 771.80 2-22 1309 451.50 2-13 1385- 2,473.94 2-25 1311* 758.3-4 2-19 1390)E- 60,000.00 2-25 1314-x 59,369.18 2-07 1391 48,379.24 2-22 1316M 468.00 2-20 11396)E 4,70 2-05 � r **`*** CONTINUED ON NEXT PAGE 73000 HIGHWAY 111 AT MONTEREY PALM DESERT CA 92260 127-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 HIGH COUNT ELECTRONIC AND MISCELLANEOUS WITHDRAWALS DATE.......... AMOUNT..DESCRIPTION PAGE 2 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 ........................................................ ....................................................... .......................................................... Accov.v ............... ' 0 7 7 5 €NUMBER. s;! $TATEM-NT — — 2 26 2002 :::::::DATE :::::............:` SEE REVERSE SIDE FOR IMPORTANT INFORMATION 2-04 189.21 CREDIT CARD DISCOUNT CHARGF\ -� 2-05 35.00 MISCELLANEOUS WITHDRAWAL 2-20 600.00 POSTAGE NEOPOST 2-26 31.55 ACTIVITY CHARGE D_EPOSITS'AN.D.OTHER ADDITIONS .....: ........... DATE..TYPE.............AMOUNT 2-26 INTEREST 75.78 ELECTRONIC AND MISCELLANEOUS ADDITIONS DATE..TYPE............. AMOUNT DATE.......... AMOUNT..DESCRIPTION DATE..TYPE.............AMOUNT 2-01 1j TELEPHONE TRANSFER #55936 FROM CHECKING ACCOUNT 462-550-3590 2-.07 93,000'.00 TELEPHONE TRANSFER #85324 FROM CHECKING ACCOUNT 462-550-3590 2-12 25,900.00 TELEPHONE TRANSFER #08826 FROM CHECKING ACCOUNT 462-550-3590 2-22 330,165.00 TELEPHONE TRANSFER #49438 FROM CHECKING ACCOUNT 462-550-3590 DAI L.-Y.... BALANCE'S MAR .. :::....:::.:.. DATE.......... BALANCE DATE ........... BALANCE DATE.......... BALANCE 1-30 34,841.41 2-08 57,623.08 2-20 37,395.70 1-31 26,113.53 2-11 46,965.76 2-21 24,542.16 2-01 42,189.34 2-12 72,865.76 2-22 301,029.03 2-04 40,121.46 2-13 47,387.48 2-25 233,131.66 2-U5 35,036.97 2-14 46,848.85 2-26 33,073.59 2-06 34,938.69 2-15 45,901.42 2-07 59,837.92 2-19 39,629.90 RATE.©ISCLOSURE.._...:,RATE;BASED::ON .BAL,AN�E EFFECTIVE DATES ---- $0 UP TO $20,000 ----------- $20,000 AND UP------- 1/30 THROUGH 2/26 RATE 0.750% RATE 1.258% EARNINGS AND ACTIVITY CHARGE SUMMARY INTEREST PAID CALCULATION ACTIVITY CHARGE SUMMARY AVERAGE ACCOUNT BALANCE 78,529 127 DEBITS a .15 19.05 AVERAGE COLLECTED BALANCE 78,529 0 CREDITS 0 DEPOSITED ITEMS 0 CHARGEBACKS .00 INTEREST PAID ON AVG. COLL. MAINT. FEE (CHECK RETURN) 12.50 BALANCE 1 1.258% FOR 28 DAYS 75.78 TOTAL ACTIVITY CHARGES 31.55 DIRECT INQUIRIES TO: 73000 HIGHWAY 111 AT MONTEREY PALM DESERT CA 92260 PAGE 143-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 INTERt±SI' .: 171.44 TH,IS_YEAFi FINANCE.CEFARGE ' N/A PA Q. THIS ;YFAR..:`- SEE REVERSE SIDE FOR IMPORTANT INFORMATION HIGH %OUNT ... ACCOUNT',SUMMARY MONEY MARKET .CHECK NG :ACCOUNT ::: .. CLOSING BALANCE FROM PREVIOUS STATEMENT.............................................................. DATE: 2-26-2002 33, 073 . 59 5 DEPOSITS AND OTHER ADDITIONS TOTALING ................................................... 160, 239 . 25+ 146 CHECKS AND OTHER WITHDRAWALS TOTALING ............................................... 171 , 453 . 35- CLOSING BALANCE FOR THIS STATEMENT ........................................................................... DATE: 3-27-2002 21,859.49 MINIMUM BALANCE OF 21,859.49 ON .............. 3-27-2002 NUMBER OF DAYS IN PERIOD......................................................... 29 INTERESTEARNED .................................................................................... 39.25 CHECKS `ANI3.;QTHER t11 ITHDRAWALS SHOWS ;BREAK IN CHECK NUMBER, # SHOWS.NOT'MACHINE READABLE CHECK#....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE CHECK# ....... AMOUNT ... DATE 1039 1252)( 82.50 290.00 3-07 3-04 1415 1425)( 420.96 619.56 3-04 3-06 1476)( 1477 237.32 287.43 3-22 3-20 1261* 1267* 80.00 679.30 2-28 3-04 1426 1429)( 14.95 113.47 3-08 3-06 1478 1479 424.60 3,602.78 3-19 3-27 1273-X 120.79 3-08 1430 569.84 3-06 1482)( 1483 510.60 31.46 3-21 3-21 1281)E 1288-X 100.00 127.50 2-28 3-06 1432- 1433 75.00 823.79 3-06 3-05 1484 11272.18 3-22 1296)( 65.00 3-08 1434 1435 166.38 464.00 3-11 3-07 1485 1486 2,525.00 1,635.83 3-20 3-20 1310* 1322-X 24.16 105.00 3-01 2-28 1436 189.64 3-07 1487 77.05 3-20 1324)( 120.00 3-22 1437 1438 295.36 18.75 3-01 3-04 1488 1491* 126.53 97.50 3-21 3-27 1339)( 1340 1,625.00 30.12 2-28 3-14 1439 118.00 3-11 1492 52.50 3-27 1353)( 381.00 60.00 3-04 2-27 1440 1441 332.33 716.11 3-07 3-11 1493 1494 61.95 941.49 3-25 3-21 1363* 1365* 9.00 3-04 1442 21.00 3-25 1495 142.76 3-18 1366 1367 596.80 237.13 3-01 2-27 1443 1444 709.33 638.50 3-11 3-06 1496 1497 128.22 234.82 3-21 3-21 1368 339.41 451.69 2-28 2-28 1445 1446 382.29 201.74 3-07 3-07 1498 1499 323.50 323.50 3-21 3-21 1369 1373* 440.58 3-11 1447 157.36 3-08 1500 306.82 3-21 1376-x 103.42 3-06 1448 18.61 3-07 1502)( 1503 1,343.79 22.30 3-20 3-21 1377 1378 345.93 2,274.04 3-04 2-28 1449 1450 10.23 155.42 3-11 3-08 1504 45.50 3-22 1381)E 365.00 3-04 1453-X 26.04 3-08 1505 1506 52.00 5.39 3-20 3-21 1382 1383 842.01 140.60 3-06 2-28 1454 1455 62.58 210.00 3-07 3-07 1507 85.15 3-21 1384 800.00 90.85 3-11 3-05 1456 1457 383.59 312.85 3-11 3-12 1508 1509 7.21 280.81 3-19 3-20 1386)( 1387 179.61 3-04 1458 160.00 3-11 1510 1,000.00 3-22 1388 785.51 3-04 1461)( 37,621.17 3-06 1511 75.41 14.68 3-19 3-21 1389 1392# 73.27 581.85 3-06 3-04 1462 1463 75.00 75.00 3-11 3-14 1512 1513 82.50 3-25 1399* 2,507.49 3-06 1464 5400.00 3-14 1514 1515 110.81 398.47 3-18 3-22 1401-x 1402 36.87 354.22 3-05 3-06 1465 1466 1,950.00 150.00 3-14 3-27 1516 997.42 3-22 1404* 1406* 60.00 125.00 3-22 3-18 1467 1468 91.57 294.00 3-25 3-18 1518)( 1520-x 946.05 1,186.74 3-18 3-22 1407 162.50 3-27 1469 1470 50.00 50.00 3-25 3-25 1521 1522 422.91 157.97 3-25 3-25 1408 1409 170.00 87.50 3-07 3-06 1471 356.10 3-20 1523 11,500.00 2-5 4V21 1410 2,205.00 276.25 3-05 3-06 1472 1473 4,074.03 1,555.49 3-14 3-21 1524 1530-X 44.72 230.20 3-25 1411 1414)( 140.84 3-11 1474 162.00 3-25 1531 40.0 ,�3-20 ""'* CONTINUED ON NEXT PAGE *`**`* IRECT INQUIRIES TO: 73000 HIGHWAY 111 AT MONTEREY [blTaEAW PALM DESERT CA 92260 143-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 PAGE 2 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-800-964-3444 'ecQ 0775 . 3- 2 7- 2 0 0 2 .....aTTMNT SEE REVERSE SIDE FOR IMPORTANT INFORMATION HIGH COUNT CHECKS AND OTHER WITHDRAWALS CONTINUED CHECK# ....... AMOUNT ... DATE 1532 50.00 3-27 1533 50.00 3-19 1534 100.00 3-25 1535 15.97 3-22 ELECTRONIC AND MISCELLANEOUS WITHDRAWALS CHECK# ....... AMOUNT ... DATE 1538* 4,187.75 3-26 1540* 5,485.66 3-25 1541 296.59 3-20 1542 68.00 3-25 DATE.......... AMOUNT..DESCRIPTION 3-04 38.13 CREDIT CARD DISCOUNT CHARGE 3-14 600.00 POSTAGE NEOPOST 3-27 33.95 ACTIVITY CHARGE DATE..TYPE.............AMOUNT DATE..TYPE............. AMOUNT 3-27 INTEREST 39.25 CHECK# ....... AMOUNT ... DATE 1547-x 49,494.78 3-21 1550)( 50.00 3-22 1551 23.87 3-26 DATE..TYPE.............AMOUNT ELECTRONIC AND MISCELLANEOUS ADDITIONS DATE.......... AMOUNT..DESCRIPTION 2-28 13,200.00 TELEPHONE TELEPHONE TRANSFER TRANSFER #75708 #10000 FROM FROM CHECKING CHECKING ACCOUNT ACCOUNT 3-06 3-14 44,000.00 40,000.00 TELEPHONE TRANSFER TRANSFER #42407 #72102 FROM FROM CHECKING CHECKING ACCOUNT ACCOUNT 3-21 63,000.00 TELEPHONE DATE.......... BALANCE 2-27 32,776.46 2-28 40,860.72 3-01 39,944.40 3-04 35,849.36 3-05 32,692.85 3-06 32,683.65 3-07 30,569.96 EFFECTIVE DATES 2/27 THROUGH 3/27 DATE ........... BALANCE 3-08 30,030.40 3-11 26,310.34 . 3-12 25,997.49 3-14 54,268.34 3-18 52,649.72 3-19 52,092.50 3-20 45,197.90 $0 UP TO $20,000 ----------- $20,000 AND UP ------- RATE 0.750 % RATE 1.258 % 462-550-3590 462-550-3590 462-550-3590 462-550-3590 DATE.......... BALANCE 3-21 54,048.45 3-22 48,664.85 3-25 30,181.09 3-26 25,969.47 3-27 21,859.49 �) �. j ►. 94 1 ****** CONTINUED ON NEXT PAGE ****** IRECT INQUIRIES TO: 73000 HIGHWAY 111 AT MONTEREY ".EAW PALM DESERT CA 92260 143-0462 FAMILY YMCA OF THE DESERT OPERATING ACCOUNT 43930 SAN PABLO AVE PALM DESERT CA 92260-9312 PAGE 3 FOR 24-HOUR TELEPHONE BANKING, CALL 760-836-3500 OR 1-R00-964-3444 ��-0775 N.UMBE .::::..... ... AMNT.. 3-27-2002 DATE SEE REVERSE SIDE FOR IMPORTANT INFORMATION HIGH COUNT EARNINGS AND ACTIVITY CHARGE SUMMARY INTEREST PAID CALCULATION ACTIVITY CHARGE SUMMARY 21.45 AVERAGE ACCOUNT BALANCE 39,266 143 DEBITS a .15 AVERAGE COLLECTED BALANCE 39,266 0 CREDITS 0 DEPOSITED ITEMS .00 0 CHARGEBACKS 12.50 INTEREST PAID ON AVG. COLL. MAINT. FEE (CHECK RETURN) 33.95 BALANCE 2 1.258% FOR 29 DAYS 39.25 TOTAL ACTIVITY CHARGES WE ARE WORKING VERY HARD TO MAINTAIN THE HIGHEST LEVEL OF CUSTOMER SERVICE POSSIBLE. BUT IF WE MAKE A MISTAKE, OR YOU RECEIVE POOR SERVICE FROM ANY OF OUR EMPLOYEES, WE WANT YOU TO LET US KNOW. PLEASE CALL ONE OF OUR BANK OFFICERS AT (760) 836-3500, OR WRITE CARE OF THE PRESIDENT, WITH ANY QUESTION OR COMPLAINT. WE WILL DO OUR BEST TO SOLVE YOUR PROBLEM. IF OUR SERVICE HAS BEEN ESPECIALLY GOOD, WE'D LIKE TO HEAR ABOUT THAT TOO. WE WELCOME ANY SUGGESTIONS YOU MIGHT HAVE ABOUT NEW PRODUCTS OR WAYS WE COULD IMPROVE OUR SERVICE TO YOU. THANK YOU FOR BANKING WITH US! r�,,j FAMILY YMCA OF THE DESERT Operating Budget July 2001/June 2002 REVENUE: Contributions Special Events Grants Membership Fitness Aquatics Youth Sports Day Camp Leadership/Parent Child Pre -School Child Care Residents Camp Other Camps/Leadership Sales Miscellaneous Income TOTAL INCOME EXPENSES: Salaries (Admin/Prog/Off) JBPS Salaries La Quinta Pre -School Salaries Salaries - Prog/Instructor Salaries - Resident Camp Salaries - Day Camp Salaries - Child Care Salaries - Holiday Camp Employee Benefits/PR Tax Contractual Fees Supplies Administration Supplies Program Postage Utilities/Rent/Lease Equipment - New/Repair/Lease Resale Supplies Entry Fees Printing/Publicity Meeting/Training Cost National/Other Dues Insurance Transportation Special Events/Fundraising Misc/Refunds/Bad Debts TOTAL EXPENSE Income Minus Expense Building & Maintenance Reserves TOTAL INCOME MINUS EXPENSES Budget $ 250,500 $ 65,000 $ 375,790 $ 10,735 $ 14,206 $ 17,283 $ 35,131 $ 29,056 $ 22,000 $ 539,004 $ 907,044 $ 77,720 $ 13,695 $ 13,650 64,049 $2,434,863 $ 534,326 $ 136,316 $ 174,655 $ 50,221 $ 450 $ 15,792 $ 393,730 $ 1,600 $ 251,214 $ 60,951 $ 26,805 $ 140,938 $ 7,700 $ 185,831 $ 43,700 $ 8,350 $ 16,698 $ 53,340 $ 10,519 $ 32,300 $ 28,500 $ 36,300 $ 43,500 $ 15,500 $2,269,236 $ 165,627 $ 116,900 $ 48,727 293 Income: Contributions Grants Program Revenue Total Income Expenses: Salaries Benefits & Taxes Trip Entry Supplies Occupancy Maintenance & Repair Administration Cost Shared Cost Total Expenses Net Income Minus Expenses Family YMCA of the Desert LA Ouinta Pre School 2001-2002 Fiscal Year Annual Budget $ 0 $ 23,040 321 190 $3449230 $174,655 $ 30,565 $ 1,000 $ 22,148 $ 8,250 $ 2,500 $ 31,085 $ 50,214 $3209417 $239813 3 +' 0 Forrfi 990 Department of the Treasury Internal Revenue Service A For the 2000 case B Check if applicable: Change of address Change of name 0 Initial return 0 Final return Amended return EXTENSION FILED TO 02/15/02 Return of Organization Exempt From Income Ta O Under section 50110 of the Internal Revenue Code (except black lung benefit trus or private foundation), or section 527, or section 4947(a)(1) nonexempt charitable trust Note: The organization may have to use a copy of this return to satisfy state reporting requirements. ar FAMILY YMCA OF THE DESERT 43-930 SAN PABLO AVENUE PALM DESERT, CA 02260 5-0047 Open to Public Inspection and endin 0 6 3 0 , 2001 0 Employer identification number 95-3673295 E Telephone number 760 341-9622 F Check ED if exemption application Is pending Note: H and I are not applicable to section 527 orgs. G Organization type (check only ones► El 501(c)( 3 )4 (insert no.)0527 or 04947(a)(1) H(a) Is this a group return for affiliates? 0 Yes ® No • Section 501(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts must H(b) If "Yes," enter number of affiliates ► attach a completed Schedule A (Form 990 or 990-EZ). H(c) Are all affiliates included? 0 Yes ONo J Accounting method: = Cash YlAccrual 0 Other (specify) No, (if "No," attach a list. See inst.) K Check here ► = If the organization's gross receipts are normally not more than $25,000. H(d) Is this a separate return filed by an The organization need not file a return with the IRS; but if the organization received a Form organization covered by a group ruling? 0 Yes ® No 990 Package in the mail, it should file a return without financial data. I Enter 4-digit group exemption no. (GEN) Pp - Some states require a complete return. L Check this box if the organization is not required to attach Schedule B (Form 990 or 990-EZ) ► __.a /1L.wwwww :w Also- ei&L+Ao-c nr MmA Rclannra¢ (Cpa gnprifir Instrurtions on oaae 15.) 1 Contributions, gifts, grants, and similar amounts received: a Direct public support 1a 370,719. b Indirect public support.................................................................................... 1b 138,042. c Government contributions (grants)1e .............................................................. 167500. d Total (add lines 1a through 1c) (attach schedule of contributors) (cash $ 5 4 7, 52 8. noncash $ 128,733. ) 1 d 676,261. 2 2, 335,030. 2 Program service revenue including government fees and contracts (from Part VII, line 93).................................... • 3 Membership dues and assessments 4 27,909. 4 Interest on savings and temporary cash investments .................................................................................. ........ 5 5 Dividends and interest from securities............................................................................................................ 6a Gross rents 6a b Less: rental expenses ............................................................................... -- R c ..... Net rental income or (loss) (subtract line 6b from line 6a) ............................................................................ .... 6c 7 < 3 4 5 6 4 . ; e 7 Other investment income (describe ► SEE SCHEDULE 6 ► .. v e 8 a Gross amount from sale of assets other (A) Securities (B1Other n than inventory 8a u er b ............................................................ Less: cost or other basis and sales expenses .................. 8b t c Gain or (loss) (attach schedule) ...................................... 8c d Net gain or (loss) (combine line 8c, columns (A) and (B)1 8d 9 Special events and activities (attach schedule) SEE SCHEDULE 4 a Gross revenue (not including $ of contributions reported on line la) 9a 65516. b Less: direct expenses other than fundraising expenses ..................................... 9b 24,121 • c Net income or (loss) from special events (subtract line 9b from line 9a).............................................................. 9c 41,395. 10a Gross sales of inventory, less returns and allowances .......................................... 10a 6.134 . b Less: cost of goods sold ........................ 10b 3,733 . c ..................................................... Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b fSrESe 9WHEDULE.... 8...... 10c 2,401 . _ 11 Other revenue (from Part VII, line 103) 11 6 12 3 088 644 . ........................................................................................................... 12 Total revenue (add lines 1d, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11)..................................................................... E 13 Program services (from line 44, column (Bl)................................................................................................... 13 2 252,817 . 14 207 29 x 14 Management and general (from line 44, column (C►) 15 196,315. . n 15 ....,..,_„............................................................................... Fundraising (from line 44, column (D)) 16 s 16 Payments to affiliates (attach schedule).................'........................................................................................ ................ 17 2,656,431. s 17 Total expenses (add lines 16 and 44, column(A)).......... ....................................................... ......— ......... .......... Not 18 Excess or (deficit) for the year (subtract line 17 from line 12)............................................................... 18 432,213. s 19 Net assets or fund balances at beginning of year (from line 73, column (A)) ....... ........................... 19 1 132105 • 20 sg 20 Other changes in net assets or fund balances (attach explanation) 21 1, 564 318 . S21 Net assets or fund balances at end of year (combine lines 18, 19, and 20)............................................................ - - - ., ..n..., ..ter._ een In„n„t For Paperwork Reduction Act Notice, see page i of the separate instructions. Cat. No. 11cocT 09901 01/29/01 3�� C.— oon tbnnni FAMILY YMCA _ OF THE DESERT 9 5— 3 6 7 3 2 9 5 Page. 2 • • Statement of All organizations must Functional Expenses tions and section 4947(a)(1) Do not include amounts reported on line 6b, 8b, 9b, 10b, or 16 of Part I. complete .. column W. Columns nonexempt charitable IA) Total JB), JQ, and (U) are trusts but optional for (B) Program services requirea Tor section ou others. (See Specific Instructions (C) Management and general Stcitar allu 1„ Ul wall f.0 on page 20.) (D) Fundraising 22 Grants and allocations (att. sch.) 23 (cash ; noncash S specific assistance to individuals (Ott. sch.) ..................... 22 23 24 24 Benefits paid to or for members (Ott. sch.) ........................ ; 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Compensation of officers, directors, etc . ............... Other salaries and wages _ Pension plan contributions ....................... Other employee benefits ..................................... Payroll taxes ..................................................... Professional fundraising fees .............................. Accounting fees ................................................ Legal fees Supplies•......•.......•........•................................ ........................... Telephone ....................................................... Postage and shipping .......................................... Occupancy ...... .................................................. Equipment rental and maintenance ........................ Printing and publications ..................................... Travel 25 26 1 4 7 8 6 4 0. 1 2 4 2 213 . 95 068. 141 3 5 9. 27 55,869. 47,961. 3 18 0. 4,728. 28 57,687. 49,738. 3,196, 4,753. 29 124,648. 10 4 222 . 8 213 . 12 . 30 31 22,790. 12,500 . 10 290 . 32 33 177 212. 165 068. 7 794. 4 350. 34 34,308 . 2 7 378 . 6 147 . 783. 35 6,299 . 4 070. 1 977. 252. 36 77,010 . 77, 010 . 37 8 8 6 2. 5,726. 2 7 8 2. 3 5 4. 38 2 8 0 5 3. 14,27 4. 1 5 31. 12,248. 40 41 42 Conferences, conventions, and meetings ............... Interest Depreciation, depletion, etc. (Ott. sch.) ....................... 40 41 7,146 . 7 14 6 . 42 68554. 685 5 43 Other expenses (itemize): a - "-"--""-""----"------ -- b SEE SCHEDULE 10 4a 509,353. 5 0 2 6 5 7. < 8 5 7 9.> 15,275. c d 44 Total functional expenses (add lines 22 through 43) Organizations rmmnietino columns 0-0. carry these totals to lines 13-15 .... 44 2 6 5 6 4 31. 2 2 5 2 817 . 207,299. 196,315. Reporting of Joint Costs. - Did you report in column (B) (Program services) any joint costs from a combined op. Q Yes educational campaign and fundraising solicitation? ................................................................................................................. If "Yes," enter (i) the aggregate amount of these joint costs $ ; 00 the amount allocated to Program services $ (iii) the amount allocated to Management and general $ ; and (iv) the amount allocated to Fundraising $ • Statement of Pro_wam Service Accomplishments (See Specific Instructions on page 23.) What is the organization's primary exempt purpose? ► SEE SCHEDULE--2---------------------------------------------------------- --------------- -------------------- ----- ---------------------- All organiza315ns muff descfbe3heir ezernp. purpose ac ievemenfs in a clear andconcise manner.-Sfafe�he number of clients served, ppublications issued, etc. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) organizations and 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) a CHILD CARE PROGRAMS ---------------------------------------------------------------------- SEE STATEMENT ---------------------------------------------------------------------------- -----------------------------------------------------------------------(GFinis anti allocations S- b __CAMP PROGRAMS --------------------------------------------------------------- SEE STATEMENT -------------------------------------------------------------------------------- ---------------------------------------------------------------- (Grants and allocations $ C OTHER PROGRAMS ---------- ---------------------------------------- ---------------------------------------------- --SEE - STATEMENT----------------------------------------------------------------------------------------------------- --------------------------------------------------------------- ------------------------------------------------------------------- (Grants and allocations $ d----------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------- ---------------------------------------------------------- -----------------------------------------------------------------------wants and allocations $ ® No rrogram ,erviee Expenses (Required for 5011c1(3) and (4) orgs., and 4947(a)(1) trusts; but optional for r7 e Other program services (attach schedule) (Grants and allocations $ ► 1 f Total of Program Service Expenses (should equal line 44, column (B), Program services) ..................................... ► 2 , 2_ 817 . (F"990 (2000) 09902 12/23/00 Form 990 (2000) FAMILY YMCA OF THE DESERT 9 5— 3 6 7 3 2 9 5 Page 3 ' . Balance Sheets (See Specific Instructions on page 23.) Note: Where required, attached schedules and amounts within the description Beginning of year End oflyear column should be for end -of -year amounts only. 45 Cash - non -interest -bearing 45 625. 218,442. 46 572,565. ..................................................................................... 46 Savings and temporary cash investments 47 a Accounts receivable .. .. 47a 61,553. . . . . .. . .,........................... 47b 80 474. 47c 61,553. b Less: allowance for doubtful accounts ........................... ............ ........... ........... .... 48 a Pledges receivable 48a 36143 . b Less: allowance for doubtful accounts 48b 26 344 . 4 36,143. 49 49 Grants receivable................................................................................................... 50 Receivables from officers, directors, trustees, and key employees (attach schedule) 50 A 51 a Other notes and loans receivable (attach s schedule) 51a s .............. .................................................... b Less: allowance for doubtful accounts 51b c 52 t s 52 Inventories for sale or use 5,177. 53 7,729. 53 Prepaid expenses and deferred charges ..................................................................... 54 Investments - securities (attach schedule) ► [-1 Cost E:D FMV 54 55 a Investments - land, buildings, and equipment: basis 55a b Less: accumulated depreciation (attach schedule) 55b .................................................................. 56 Investments - other (attach schedule)........................................................................ 55c 319 617 . 56 292,341. 57a Land, buildings, and equipment: basis 57a 1 047 957. b Less: accumulated depreciation (attach schedule) 57b 5 3 0 0 4 6 442 747. 57c 517 911. 297173. 58 291888. .............................................................. ) 58 Other assets (describe No -SEE SCHEDULE 12 59 Total assets (add lines 45 through 58) (must equal line 74).......................................... 60 Accounts payable and accrued expenses ..................................................................... 1 3 8 9 9 7 4 . 121 8 8 3 . 59 60 1,780,755. 6 4 973 . 61 Grants payable 61 62 L ......................................................................................................... 62 Deferred revenue a 63 Loans from officers, directors, trustees, and key employees (attach b i schedule) 63 64a a Tax-exempt bond liabilities (attach schedule) 7 572. 64b t64 i b Mortgages and other notes payable (attach schedule)..................................................... ) 128,414. 65 151,464. e 65 Other liabilities (describe ► SEE SCHEDULE 13 s 66 Total liabilities (add lines 60 through 65).................................................................. 2 5 7 8 6 9 . 66 216,437. Nei Organizations that follow SFAS 117, check here ► ® and complete lines A 67 through 69 and lines 73 and 74. - 1 045 477. 67 1,474,215. s 67 Unrestricted s 44,353. 68 45,099. e 68 Temporarily restricted t............................................................................................. 42.275. 69 45,004. s 69 Permanently restricted................................................................. or Organizations that do not follow SFAS 117, check here ► 0 and F complete lines 70 through 74. a 70 Capital stock, trust principal, or current funds �� d 71 Paid -in or capital surplus, or land, building, and equipment fund ..................................... 71 B 72 Retained earnings, endowment, accumulated income, or other funds ............................. 72 a 73 Total net assets or fund balances (add lines 67 through 69 OR lines "` a 70 throw h 72; column (A) must equal line 19 and column (B) must '� 9 c equal line 21) 1,132,105. 73 1,564,318. e 74 Total liabilities and net assets / fund balances (add lines 66 and 73) 1,389,974. 74 1 7807 5 5 . Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the rpr� complete j and accurate and fully describes, in Part 111, the organization's programs and accomplishments. �, ( Form 990 (2000) 09903 12/23/00 Reconciliation of Revenue per Audited Financial Statements with Revenue per Return (See Specific Instructions, page 24.) e Total revenue per line 12, Form 990 (line c plus line d l ........................ ► e 3 088 • . List of Officers, Directors, Trustees, Instructions on page 25.) (A) Name and address SEE SCHEDULE 1 ---------------------------------------------------------------- e Key 95-3673295 Page 4 Reconciliation of Expenses per Audited Financial Statements with Expenses per Return ------------------ - Add amounts on lines (1) and (2) ► d Total expenses per line 17, Form 990 (line c plus line d) ........................ ► e 2,656,43 :mployees (List each one even if not compensated; see Specific (B) Title and average hours per (Iter Co f not i week devoted to position _ sation (D) Contributions to (E) Expense enter employee benefit plans & account and other deferred compensation allowances ---------------------------------------------------------------- ---------------------------------------------------------------- �► 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than $10,000 was provided by the related organizations? ..................... No. Q Yes [$il No 1s ••v—. „ a,fa..h CLhOft111P — SPP gnpcific Instructions on page 26. _ 09904 12/23/00 +; U Form - %AuuuW D... 5 Form 990 0000) rmetion (See Specific Instructions on 25.) Yes No 76 Did the organization engage in any activity not previously reported to the IRS? If "Yes," attach a detailed description of each activity. /ti 77 A X 77 Were any changes made in the organizing or governing documents but not reported to the IRS? .................................................. -.:. ....... , If "Yes," attach a conformed copy of the changes. 78 a Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? .......... • • • • • • • •... 78a � X b If "Yes," has it filed a tax return on Form 990-T for this year? ..._....... N/A........................................................................... 78b 79 was there a liquidation, dissolution, termination, or substantial contraction during the year? If "Yes," attach a statement. 80 a Is the organization related (other than by association with a statewide or nationwide organization) through common 79 X membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization? ....................................... 80a X b If "Yes," enter the name of the organization ► N/A _________ --------------------------------------------- and - check whether it is exempt OR nonexempt. --------------------------------------------- 81 a Enter the amount of political expenditures, direct or indirect, as described in the instructionsfor line 81....................................................................................................... 81a b Did the organization file Form 1120-POL for this year?......................................................................................................... 81b X 82 a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge 82a X or at substantially less than fair rental value?........................................................................................................................... b If "Yes," you may indicate the value of these items here. Do not include this amount as revenue in Part I or as an expense in Part II. (See instructions for reporting in Part 111.) N/A 82b ........................................................................................................................ . 83 a Did the organization comply with the public inspection requirements for returns and exemption applications? ................................. 83a X b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ............................................. 83b X 84 a Did the organization solicit any contributions or gifts that were not tax deductible? 84a X b If "Yes," did the organization include with every solicitation an express statement that such contributions or gifts were not tax deductible? ...........................................NSA...... ............................................................................. 85 501(c)(4), (5), or (6) organizations. - a Were substantially all dues nondeductible by members?...................................N/A...... 84b 85a b Did the organization make only in-house lobbying expenditures of $2,000 or less? N/A .. 85b If "Yes" was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a waiver for proxy tax owed for the prior year. c Dues, assessments, and similar amounts from members.................................................NJ 85c d Section 162(e) lobbying and political expenditures N/A 85d e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices 85e f Taxable amount of lobbying and political expenditures (line 85d less 85e) ..........................N�A. 85f g Does the organization elect to pay the section 6033(e) tax on the amount in 85f?........................................................ N/A 85 a h If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the mount in 85f to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year? ..................N� ..... 85h 86 501(c)(7) organizations. - Enter: a Initiation fees and capital contributions included on N . line 12A... 86a .....................................................................................................� b Gross receipts, included in line 12, for public use of club facilities................................N/...A 87 5011c1(12) orgs. - Enter: a Gross income from members or shareholders . ..................N/A... 87a b Gross income from other sources. (Do not net amounts due or paid to other sources against amounts due or received from them.)..................................................N/A... 871b 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership, or an entity disregarded as separate from the organization under Regulations sections 301.7701-2 and 301.7701-3? If "Yes," complete Part IX. 88 X 89 a 501(c)(3) organizations. - Enter: Amount of tax imposed on the organization during the year under: section 4911 ► ; section 4912 ► ; section 4955 ► b 501(c)(3) and 501(c)(4) orgs. - Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior year? If "Yes," attach a statement explaining each transaction............ 89b X c Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections4912, 4955, and 4958.............................................................................................................................. ► ► dEnter: Amount of tax on line 89c above, reimbursed by the organization................................................................ 90 a List the states with which a copy of this return is filed ► CALIFORNIA ------------ ----------------------------------------------------------------------------I b Number of employees employed in the pay period that includes March 12;2000 (See instructions.)................................................ 90b 91 The books are in care of ► DEBORAH HULSLANDER, VP FINANCE --__-__-Telephone no. 0- (76 0 ) 3 41.9622 ----------------------- -------------------------------------------------------- ZIP + 4 ► 9 2 2 6 0 Located at Do-4 3 9 3 0 SAN PABLO AVENUE _____________________________________ ------------------------------------------------------ 92 Section 49471a►r11 nonexempt charitable trusts filing Form 990 in lieu of Form 1041 -Check here ..................... and enter the amount of tax-exempt interest received or accrued during the tax year ..............................NSA ► 92 orm 90001 09905 12/16/99 Form 99012000 FAMILY YMCA OF THE DESERT 9 5- 3 6 7 3 2 9 5 Page 6 M. Enter indica 93 a b c d e If g 94 95 96 97 a b 98 99 100 101 102 103 c 104 ............ 105 Total (add line 104, columns (B), (D), and (E)) ► 2,412,383. ................................................................................................... Note: (Line 105 plus line 1d, Part I, should equal the amount on line 12, Part I.) w4. A +,% +kgs Annmmn1iahMOnt Af F:YP_mnt Purnnsas (See Specific Instructions on Dane 31.) b 11 Analysis of Income -Producing Activities (See Specific Instructions on page 30.) gross amounts unless otherwise Unrelated business income Excluded by section 512, 513, or 514 W tad. Related or !A) !B) W (D) exempt function Program service revenue: Business code Amount Exclusion code Amount income SEE SCHEDULE 3 2,335,030. Medicare/Medicaid payments ........................... Fees and contracts from government agencies .. Membership dues and assessments 8,906. .................. Interest on savings and temporary cash investments 27,909. Dividends and interest from securities ... Net rental income or (loss) from real estate: debt -financed property ............................ not debt -financed property .............................. Net rental income or (loss) from personal property Other investment inISEE ...$CIF�j,E....S. < 3 4 5 6 4. Gain or (loss) from sales of assets other than inventory Net income or (loss) from special events 41,395. Gross profit or (loss) from sales of inventory ...... 2,401. Other revenue: a SEE SCHEDULE 7 31,306. d e Subtotal (add columns (B), (D), and W)41 395.12370988. Line No. Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment ♦ of the organization's exempt purposes (other than by providing funds for such purposes). SEE SCHEDULE 9 LiMInformation Regarding Taxable Subsidiaries and Disregarded Entities (See Specific Instructions on page 31.) Name, address, and employer identification Percentage of Nature of To al End-o -year number of corporation or partnership ownership interest business activities income assets N A % o, ■ a Informatiion Kegaraing 1 ransrers okssyc:ateu wlari rai SVJIar oW11W1 9• a%1a- izieezipeciricinstruciiunsunpayt:al- (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? Yes 0 No (b) Did the organization, during the year, pay premiums, directly or indirectly, on a persoanl benefit contract? Yes 0 No Note: If "Yes" to (b), file Form 8870 and Form 4720 (see instructions). Please Under penalties of perjury, I declare that I have examined this return, Including accompanying schedules and statements, and to the bfrstt of my k�pwledge end belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. P See General Instruction W, Sign on page 14.) 116 Here ► Signature of officer ED Type or print name and title. ' Date Check if self- Preparer's SSN or PTIN Paid Preparer's emplo Signature ► 1564 - 7 7- 6261 Preparer's Use Only Firm's name (or yours' $ACKSTROM GANDHI AND SONI CPAS f:IN ► 3 3 - 0 7 7 7 5 4 7 if self-employed and 4 2- 6 2 0 CAROLINE COURT STE 10 3 Phone ► 7 6 0 3 4 0- 5 5 4 7 PALM DESERT, CA 09906 01/14/01 9 2 211s? r Form 990 (2000) Line No. Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment ♦ of the organization's exempt purposes (other than by providing funds for such purposes). SEE SCHEDULE 9 LiMInformation Regarding Taxable Subsidiaries and Disregarded Entities (See Specific Instructions on page 31.) Name, address, and employer identification Percentage of Nature of To al End-o -year number of corporation or partnership ownership interest business activities income assets N A % o, ■ a Informatiion Kegaraing 1 ransrers okssyc:ateu wlari rai SVJIar oW11W1 9• a%1a- izieezipeciricinstruciiunsunpayt:al- (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? Yes 0 No (b) Did the organization, during the year, pay premiums, directly or indirectly, on a persoanl benefit contract? Yes 0 No Note: If "Yes" to (b), file Form 8870 and Form 4720 (see instructions). Please Under penalties of perjury, I declare that I have examined this return, Including accompanying schedules and statements, and to the bfrstt of my k�pwledge end belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. P See General Instruction W, Sign on page 14.) 116 Here ► Signature of officer ED Type or print name and title. ' Date Check if self- Preparer's SSN or PTIN Paid Preparer's emplo Signature ► 1564 - 7 7- 6261 Preparer's Use Only Firm's name (or yours' $ACKSTROM GANDHI AND SONI CPAS f:IN ► 3 3 - 0 7 7 7 5 4 7 if self-employed and 4 2- 6 2 0 CAROLINE COURT STE 10 3 Phone ► 7 6 0 3 4 0- 5 5 4 7 PALM DESERT, CA 09906 01/14/01 9 2 211s? r Form 990 (2000) ■ a Informatiion Kegaraing 1 ransrers okssyc:ateu wlari rai SVJIar oW11W1 9• a%1a- izieezipeciricinstruciiunsunpayt:al- (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? Yes 0 No (b) Did the organization, during the year, pay premiums, directly or indirectly, on a persoanl benefit contract? Yes 0 No Note: If "Yes" to (b), file Form 8870 and Form 4720 (see instructions). Please Under penalties of perjury, I declare that I have examined this return, Including accompanying schedules and statements, and to the bfrstt of my k�pwledge end belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. P See General Instruction W, Sign on page 14.) 116 Here ► Signature of officer ED Type or print name and title. ' Date Check if self- Preparer's SSN or PTIN Paid Preparer's emplo Signature ► 1564 - 7 7- 6261 Preparer's Use Only Firm's name (or yours' $ACKSTROM GANDHI AND SONI CPAS f:IN ► 3 3 - 0 7 7 7 5 4 7 if self-employed and 4 2- 6 2 0 CAROLINE COURT STE 10 3 Phone ► 7 6 0 3 4 0- 5 5 4 7 PALM DESERT, CA 09906 01/14/01 9 2 211s? r Form 990 (2000) SCHEDULE A Organization Exempt Under Section 501(c)(3) OMB No. 1545-0047 (Form 990 or 990-EZ) (Except Private Foundation) and Section 501(e), 501(f), 501(k), 501(n), or Section 4947(a)(11 Nonexempt Charitable Trust 2400 Supplementary Information - (See separate instructions.) Department of the Treasury Internal Revenue Service � Must be completed by the above organizations and attached to their Form 990 or -EZ Name of the organization Employer identification number FAMILY YMCA OF THE DESERT 1 95-36732 5 Part I Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See page 1 of the instructions. List each one. if there are none, enter "None.") (a) Name and address of each employee paid more (b) Title and average Idl Contributions to ou Expense hours per week (c) Compensation employee benefit plans & account and other than $50,000 devoted to position deferred compensation allowances SEE SCHEDULE 11.......................................... . ...,... . .. NONE............................................................................................ Total number of others receiving over $50,000 for professional services ................................................ For Paperwork Reduction Act Notice, see page 1 of the Instructions for Form 990 and Form 990-EZ. 0990A1 12/09/00 Schedule A (Form 990 or 990-EZ)2000 Part III Statements About Activities 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? ................................................................... If "Yes," enter the total expenses paid or incurred in connection with the lobbying activities No - Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking "Yes," must complete Part VI-B AND attach a statement giving a detailed description of the lobbying activities. ................................. ................................. .................................. ................................ .................................. ............................... _.. ................................. ................................. 2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any of its trustees, directors, officers, creators, key employees, -or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary: a Sales, exchange, or leasing of property?................................................................................................................................. 2a X b Lending of money or other extension of credit? 2b X c Furnishing of goods, services, or facilities? 2c d Payment of compensation (or paymenx or reimbursement of expenses if more than $1,000)?......................................................... 2d e Transfer of any part of its income or assets? ...................................2e ........................................................................................ If the answer to any question is "Yes," attach a detailed statement explaining the transactions. 3 Does the organization make grants for scholarships, fellowships, student loans, etc.? 3 X .................................................................. 4 a Do you have a section 403(b) annuity plan for your employees? 42X b Attach a statement to explain how the organization determines that individuals or organizations receiving grants or loans from it in furtherance of its charitable programs qualify to receive payments. (See page 2 of the instructions.) Part IV Reason for Non -Private Foundation Status (Seepages 2 through 5 of the instructions.) The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 A school. Section 170(b)(1)(A)(ii). (Also complete Part V, page 4.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, and state ► ............................................................................................................................................................................. 10 ❑ An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A►(iv). (Also complete the Support Schedule in Part IV -A.) 11 a ❑X An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 An organization that nornally receives: (1) more than 33 1/3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions - subject to certain exceptions, and (2) no more than 33 1/3% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 ❑ An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See page 5 of the instructions.) (a) Name(s) of supported organization(s) (b) Line number from above 14 ❑ An organization organized and operated to test for public safety. Section 509(a)(4). (See page 5 of the instructions.) 099oA2 12/09/00 Schedule A (Form 990 or 990-EZ) 2000 FAMILY YMCA OF THE DESERT 95-3673295 Page3 Part IV —A Support Schedule (Complete only if you checked a box on line 10, 11, or 12.) Use cash method of accounting. u_a_. v_....._......_ .ha ..,a►Lehaa+ in +ha ine+rnn+inne fnr ennuartinn frnm the nerrual to the cash method of accountina. Calendar year (or fiscal year beginning in)...... (a) 1999 (b) 1998 (c) 1997 (d) 1996 (a) Total 15 Gifts, grants, and contributions received. (Do not include unusual grants. See line 28.) ... 535,285. 5 3 7 4 7 5. 535,961. 673,799. 2 2 8 2 5 2 0. 16 Membership fees received ........................ 15,617. 37.486. 37,125. 31,481. 121,709. 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is not a business unrelated to the organization's charitable etc., pur ose 2 029 529. 1,723,402. 1 494 471. 977 328. 6,224,730. 18 Gross income from interest, dividends, amounts received from payments on securities loans (section 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30,1975 ... 36,155. 47.247. 27,484. 14,611. 125,497. 19 Net income from unrelated business activities not included in line 18 .................. 20 Tax revenues levied for the organization's benefit and either paid to it or expended on itsbehalf ................................................ 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge ................. 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of capital asset 23 Total of lines 15 through 22 2 616 586 . 2 345 610 . 21095,041. 1 697,219. 8 754 456 . 24 Line 23 minus line 17 587 057. 622 208. 600 570. 719 891. 2,529,726. 25 Enter °° in 26 166 23 456. 20 950. 16 972. ; 26 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24 No. 26a 50, 5.95 . b Attach a list (which is not open to public inspection) showing the name of and amount contributed by each person (other than a governmental unit or publicly supported organization) whose total gifts for 1996 through 1999 exceeded the amount shown in line 26a. Enter the sum of all these excess amounts......................................................„. ► 26b c Total support for section 509(a)(1) test: Enter line 24, column (e) ....................................................................................... ► 26c 2 529, 7 2 6 . d Add: Amounts from column (e) for lines: 18 125 , 4 97. 19 22 26b.................................... ► e Public support (line 26c minus line 26d total) 0. f Poehise eunnnrt nareantane (line 26e (numerator) divided by line 26c (denominator)) ............................. h, 26d 125,497 . 26e 2,404, 229 . 264 Or-. 0400 % 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person," attach a list (which is not open to public inspection) to show the name of, and total amounts received in each year from, each "disqualified person." Enter the sum of such amounts for each year: N/A (1999) (1998).......................................... (1997).......................................... (1996) ............................. ............. b For any amount included in line 17 that was received from a nondisqualified person, attach a list to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: (1999) (1998) 1997 (996) c Add: Amounts from column (e) for lines: 15 16 17 20 21 ► 27c d Add: Line 27a total and line 27b total 10- 27d ..... ............................................. e Public support (line 27c total minus line 27d total)............................................................................................................... No 27e f Total support for section 509(a)(2) test: Enter amount on line 23, column (e) ► I 27f g Public support percentage (line 27e (numerator) divided by line 27f (denominator))............................................................ ► 27 % h Investment income percentage (line 18, column (e) (numerator) divided by line 27f (denominator)►. 27h % 28 Unusual Grants: For an organization described in line 10, 11, or 12 that recevied any unusual grants during 1996 through 1999,,,..- attach a list (which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the �, Cy •� �: �; grant, and a brief description of the nature of the grant. Do not include these grants in line 15. (See page 5 of the instructions.) 0990A3 12/09/99 Schedule A Form 990 or -EZ 2 Schedule A (Form 990) 2000 FAMILY YMCA OF THE DESERT 9 5- 3 6 7 3 2 9 5 Page 4 Patt V Private School Questionnaire (See page 4 of the instructions.) (To be completed ONLY by schools that checked the box on line 6 in Part IV) N/A N/A I Yes I No 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body? .............................................. .......... N/A.............. 29 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and scholarships? N/A ....................................................................................................................... 30 31 _. 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the policy known to all parts of the general community it serves? N/A .............. If "Yes," please describe; if "No," please explain. (If you need more space, attach a separate statement.) ....................................................................................................................... ................................................................... 32 Does the organization maintain the following: N/A a Records indicating the racial composition of the student body, faculty, and administrative staff? b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? ............................................................................................................... d Copies of all material used by the organization or on its behalf to solicit contributions?.................................................. 32a 32c 32d If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) .......................................................................................................................................................................................... 33 Does the organization discriminate by race in any way with respect to: N/A a Students' rights or privileges? 33a b Admissions policies? 331b c Employment of faculty or administrative staff? ........................................................................................................................ 33c d Scholarships or other financial assistance? 33d e Educational policies? ........................................................................................................................................................ .... 33e f Use of facilities? 33f gAthletic programs?............................................................................................................................................................... 4a h Other extracurricular activities? If you answered "Yes" to any of the above, please explain. (If you need more space, attach a separate statement.) ......................................................................................................................................................................................... . 34a Does the organization receive any financial aid or assistance from a governmental agency? N/A ................................................. 34a b Has the organization's right to such aid ever been revoked or suspended? If you answered "Yes" to either 34a or b, please explain using an attached statement. ... ................... 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 N/A of Rev. Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If "NO," attach an explanation ....................................... 35 Schedule A (Form 290 or SSU-M J 0990A4 12/09/00 V FAMILY YMCA OF THE DESERT 95-3673295 S, d l A IF 0 0 1 000 Page 5 Part VI -A Lobbying Expenditures by Electing Public Charities (See page 7 of the Instructions.) ( To be completed ONLY by an eligible organization that filed Form 5768 ) Check here 0-a �-Flif f the organization belongs to an affiliated group. f`hsnl, hors ► ti you checked "a" above and "limited control' provisions apply. Limits on Lobbying Expenditures (The term "expenditures" means amounts paid or incurred.) 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) ... 37 Total lobbying expenditures to influence a legislative body (direct lobbying) ............ 38 Total lobbying expenditures (add lines 36 and 37) ................. 39 Other exempt purpose expenditures ................................... 40 Total exempt purpose expenditures (add lines 38 and 39) .................................... 41 Lobbying nontaxable amount. Enter the amount from the following table - If the amount on line 40 is - The lobbying nontaxable amount is - Not over S500,000 .............................. 20% of the amount on line 40................................ Over S500,000 but not over $1,000,000 ..... $100,000 plus 15% of the excess over S500,000 Over $1,000,000 but not over $1,500,000 .. S175,000 plus 10% of the excess over $1,000,000 Over $1,500,000 but not over S17,000,000 $225,000 plus 5% of the excess over $1,500,000 OverS 17,000,000................................ S 1,000,000....................................................... 42 Grassroots nontaxable amount (enter 2!k,% of line 41) 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36 .................. dd Subtract line Al from line 38. Enter -0- if line 41 is more than line 38 .................. Caution: if there is an amount on either line 43 or line 44, you must file Form 4110. 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50 on page 7 of the instructions.) 44 (a) (b) Affiliated group To be completed totals for ALL electing organizations Lobbying Expenditures During 4-Year Averaging Period Part VI-B Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) (See page 8 of the instructions.) During the year, did the organization attempt to influence national, state or local legislation, including any attempt to influence public opinion on a legislative matter or referendum, through the use of: aVolunteers ................... ........................................................................................... .................................. b Paid staff or management (Include compensation in expenses reported on lines c through h.) c Media advertisements ................................................................................................................................. dMailings to members, legislators, or the public................................................................................................ e Publications, or published or broadcast statements .......................................................................................... f Grants to other organizations for lobbying purposes.......................................................................................... g Direct contact with legislators, their staffs, government officials, or a legislative body ....................................... h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means ........ i Total lobbying expenditures (add lines c through h)........................................................................................ If "Yes" to any of the above, also attach a statement giving a detailed description of the lobbying activities. 099OA5 12/09/00 Schedule A (Form 99U or 99U-t[1 ZUUU �'" 31 » Schedule A (Form 990 or 990-EZ) 2000FAMILY YMCA OF THE DESERT 9 5 - 3 6 7 3 2 9 5 Page 6 Part VII Information Regarding Transfers To and Transactions and Relationships With Noncharitable Exempt Organizations (See page 9 of the instructions.) 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exempt organization of: Yes No (i) Cash 514) X 00 Other assets ....................... • ....................................................................................................................................... b Other Transactions: (i) Sales or exchanges of assets with a noncharitable exempt organization..............................................................•..•. b(i) X 00 Purchases of assets from a noncharitable exempt organization b(ii) X (iii) Rental of facilities, equipment, or other assets ............................................................................................................... WHO X (iv) Reimbursement arrangements ....................................................................................................................................... b(iv) X (v) Loans or loan guarantees ............................................................................................................................................. My) X (vi) Performance of services or membership or fundraising solicitations_.....,..•........................................ b(vi) X ... .......................................................... c Sharing of facilities, equipment, mailing lists, other assets, or paid employees ........... c X d If the answer to any of the above is "Yes," complete the following schedule. Column M should always show the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any +,sneer.+inn nr chnrinn ArrannPmPnt_ thew in column M the value of the goods, other assets, or services received: 52 a Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527?..................................................... ► 0 Yes M No 5cneciuie A lrorm auu of a)au &I &wv 0990A6 12/09/00 3 .V SCHEDULE B (Form 990 or 990-EZ) Department of the Treasury Internal Revenue Service Name the organizatio OMB No. 1545-0047 Schedule of Contributors Supplementary Information for line 1d of Form 990 or 2000 PP Y line 1 of Form 990-EZ (see instructions) n FAMILY YMCA OF THE DESERT 1 Organization type (check one) -Section: OX 501(c)( 3) (enter number) 0 527 or 4947(a)(1) nonexempt charitable trust A Section 501(c)(7), (8), or (10) organizations - Check this box if the organization had no charitable contributors who contributed more than $1,000 during the year. (But see General rule below.) Enter here the total gifts received during the year for a religious, charitable, etc., purpose ► $ Note: This form is generally not open to public inspection except for section 527 organizations. 0990B1 02/05/01 Schedule B (Form 990 or 99,0-_Z) 000) 3 �.:� FAMILY YMCA OF THE DESERT 95-3673295 FORM 990, PAGE 2 PART III, STATEMENT OF PROGRAM SERVICE ACCOMPLISHMENTS CHILD CARE PROGRAMS: THE ORGANIZATION'S CHILDCARE PROGRAMS ARE DEDICATED TO PROVIDING A WARM, CARING, WELL-ROUNDED ENVIRONMENT FOR YOUNG CHILDREN. THEY PROMOTE A SPECIAL APPROACH TO LEARNING BY ENHANCING ALL AREAS.OF DEVELOPMENT INCLUD- ING SELF ESTEEM AND POSITIVE SELF IMAGE, SOCIAL INTER- ACTION, SELF EXPRESSION AND COMMUNICATION SKILLS, CREATIVE EXPRESSION, LARGE AND SMALL MUSCLE DEVELOPMENT AND COGNITIVE DEVELOPMENT OF EARLY CHILDHOOD EDUCATION. THE GOALS AND OBJECTIVES OF THESE PROGRAMS ARE TO SUPPORT AND STRENGTHEN THE FAMILY UNIT AND CREATE AN ENVIRONMENT THAT FOSTERS THE DEVELOPMENT OF THE SPIRIT, MIND AND BODY. CAMP PROGRAMS: CAMP PROGRAMS COMPRISE OF A VARIETY OF ACTIVITIES. THEIR MAIN FOCUS IS TO DEVELOP CONFIDENCE AND SELF- RESPECT BY ALLOWING CAMPERS TO MEET CHALLENGES IN NATURAL SURROUNDINGS. YOUTH SPORTS AND OTHER PROGRAMS: THE VARIOUS YOUTH SPORTS PROGRAMS PROMOTE AN APPRECIA- TION OF ONE'S SELF-WORTH. WHATEVER THE SPORT, THE FOCUS IS ON FULL AND EQUAL PARTICIPATION BY ALL. THE SPORTS PROGRAMS EMPHASIZE DEVELOPMENT OF SKILLS, HEALTH AND FITNESS, SAFETY, CONSIDERATION FOR OTHERS, SELF ESTEEM AND RESPECT FOR OTHERS. THE SPORTS PROGRAMS INCLUDE ACTIVITIES SUCH AS BALLET, GYMNASTICS,YOGA, SWIMMING, BASKETBALL AND KARATE. 3 1 ATTACHMENT 4 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 02-03 Name of Organization: Tools For Tomorrow Amount Requested: $5,000 Contact Person: Rachel Druten Mailing Address:P.O. Box 11557, Palm Desert, CA 92255-1557 City: Palm Desert State: CA Zip Code: 92255-1557 Phone No.: (760) 773-5687 501(c)3 Taxpayer I.D. Number: 33-0889045 Date Submitted: April 19, 2002 3115 f APPLICATION 1. What is the overall purpose or goal of your organization? The purpose of TOOLS FOR TOMORROW is to provide every child in the Coachella Valley, grades k through 5, with a program of academic tutoring and specific skills in art, music, drama and creative writing, designed to support their educational experience, nurture their creativity and enhance their self-esteem. It has been created to expand their intellectual and cultural horizons and give them a vision of possibility. It has also been developed to provide alternative activities during those hours when statistics show children are most vulnerable to committing juvenile crime. Instructors and school administrators will document each child's progress in the following areas: academic improvement; specific skills in art, music, drama and creative writing; responsibility evidenced by regular attendance, active participation and dealing well with peers. The participating students will also evaluate the program. Currently, TOOLS FOR TOMORROW is conducted for approximately 275 children in Desert Hot Springs. This program also includes training high school student mentors as assistants and utilizing senior volunteers. 2.How long has your organization been in existence? 4 Years Months 3.Describe in general the activities or services of your organization: Educational experts in the fields of art, music, drama and writing have created the TOOLS FOR TOMORROW curriculum. TOOLS FOR TOMORROW collaborates with the Palm Springs Desert Museum, the Riverside County Department of Community Action, and in Desert Hot Springs, the Boys and Girls Club and the Palm Springs Unified School District to provide an on -site, after school program. This four day a week program is conducted between 3:15 and 5:15 p.m. and includes daily academic tutoring and instruction in art, music, drama and creative writing on a rotating basis in each school. TOOLS FOR TOMORROW provides the musical instruments, all necessary supplies for the entire curriculum, and daily snacks. 4. How many people does your organization currently serve? No. of Youth 275 No. of Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 500 No. of Adults No. of Seniors 6.How many people served this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. Of Seniors 7. How many paid employees/volunteers does your organization employ? Full-time employees Part-time employees 5 Volunteers 14 8. Describe how your organization is managed and governed. TOOLS FOR TOMORROW is managed by a volunteer executive director, a paid administrator and an on -site coordinator (provided by the Boys and Girls Club) and governed by a Board of Directors and Advisory Board 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone PLEASE SEE ATTACHED LIST OF BOARD MEMBERS 10. What is your annual schedule of events, and during what months does your organization operate? The program operates four days a week, October and through June and includes a culminating performance in each school which participating children have written, and for which they have created the music and sets. Annual fundraising events include a Bridge Tournament Luncheon, an evening fundraiser 11. Do you charge admission, membership fee, dues, etc.? Yes X No 311y� 12. What are your other sources of revenue for this funding year? Source Amount California Desert Association of Realtors ... $ 21250 JuniorLeague ................................ 3,000 Gannett Foundation ........................... 4,000 Regional Access Project ......................16,000 Private Donations.............................9,190 Total Needed $ 88,205 Total Received $ 34F440 Balance $ 531765 13. Amount of money requested from the City of La Quinta? $5,000 14. Has your organization been funded by the City of La Quinta previously? Yes X No If yes, when Amount received 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. "Studies link participation in the arts to improved test scores." (L.A. Times, 10/8/00). According to Robert Root -Bernstein, professor of physiology at Michigan State University and a MacArthur Prize Fellow, "high aptitude in arts and music are much more predictive of career success in any field than the results of grades, I.Q. achievement, or any other standardized measures." (Hobbled Arts Limit Our Future, L.A.Times, 9/2/97.) He continues: The arts are "valuable as a source of skills, tools for thinking and inventing, insights, processes and even new phenomena...." Although TOOLS FOR TOMORROW is initially being implemented in Desert Hot Springs, by September it will be available throughout the entire Coachella Valley. The curriculum and lesson plans for grades K through 5 will be free of charge and with appropriate training (which includes instructional videos and manuals). By fall we hope to initiate an environmental club, a photography club and a ceramics club. 3i 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. The goal of TOOLS FOR TOMORROW is to provide every child in the Coachella Valley an opportunity for education in the arts and scholastic tutoring. By providing an arts experience, TOOLS FOR TOMORROW address poor academic achievement, lack of after school supervision and cultural deprivation. Group participation in the arts has been shown to create a universal language that transcends different cultures and diverse social backgrounds, leading to system change in depressed and underprivileged areas. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. 18. Non-profit organizations must attach a copy of the organization's current IRS Form 990. Tools for Tomorrow Annual Budget July1, 2002-June 30, 2003 Income Grants, Contributions & In Kind Services 89000 Expenses Staffing Art 10000 Music 10000 Drama 10000 Writing 10000 Administration 20000 60000 Operations Admin Expenses 1800 Bookkeeping 1800 Office Expenses 1200 4800 Program Costs Art Supplies 4000 Musical Instruments & Supplies 12000 Drama & Writing Supplies 1 000 After School Snacks 600 Payroll Taxes 4000 Workers Comp Ins 1620 23220 Equipment Slide Projector 185 88205 32 0 Intended Community Services grant expenditures STAFFING Position Title Hourly Hours Number Annual Benefits Total Request In -Kind Instructors Rate Per of Salary Cost Month Months Administrator $25. 120 10 $30,000 0 $305,000 0 $105000 Art $25. 40 10 $1000 0 $1000 $1,250 $200 Music $25. 40 10 $101)000 0 $1000 $11250 $21,000 Drama $25. 40 10 $101000 0 $105,000 $1,250 $21000 Writing $25. 40 10 $10,000 0 $10,000 $1,250 $27000 TOTAL $125 260 50 $7 AO 0 $701-000 $5,000 $181,000 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: JUN 2 2 Z000 TOOLS FOR TOMORROW INC C/O CHARLES DRUTEN 370 CYPRESS DR PALM DESERT, CA 92211 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 33-0889045 DLN: 17053143049040 Contact Person: ERIK FILIAULT ID# 31303 Contact Telephone Number: (877) 829-S500 Accounting Period Ending: June 30 Foundation Status Classification: 509 (a) (1) Advance Ruling Period Begins: November 24, 1999 Advance Ruling Period Ends: June 30, 2004 Addendum Applies: No Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section S01(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509 (a) (1) and 170 (b) (1) (A) (vi) . Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section S07(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) Shorn form 'Retwn of Orwizs don Exempt From income Tax :: OiNB No.1545-1150 Form 99a-EZ u.�e►:e�t so,(d: sn. w 4"7(aKI1 of-.tiie •� Re,►sa�e cam (e><eept b 2001 bea>efit trust or primate foi�naationi iio�- For- oils v boss receipts IM thas $14C.M .id t"d assets leas : Open_ PWk a of ue Tye y shin: S2i>o,0�0 of the end of: the deer. - tion, a to OMMUM aevaaia4 serrice _ ► The orgy igzation.0w hive -to U" a raopr.of thit re�eurn to satisfx state reports 1retryiretneMs. - Mapeotroe R For the t001 eaNnisa �, or esa - , MCI. 40 , tifkation D. 15010bYir idea . e Chart if app11Ud0 : Atarrets chaip . TMLS - FOR TOWRROW . INC. 3 3'- 08 8 9 04 5 C] pswe rage P.. Q . - IWX-. 1.1557 E Telephone no. Jkliewal r 7 6 077-3-5-687 FiMai rhos PALM DESERT ".CA, _ 9 2 2 5.5-1.557. F Eller 4-digit AM 10- Application:peNl • Seotioe 6tt11ei(3k orgaAizatioae .and 4947(aft nonexaW el�ritabte.trests-not 4ttasli G Apcoutt g n�ed►od ]Cash [� Accrual a completed Seliedrie A (ford 990. r seem.: Otfier ' f N '-Check ► if the. organization is not 1 Web- site: P. , - required to attach Schedule B J - Or atloe i a+e}--= 1 4947 i� of 5Z7 990, 990-EZ, or 990-PF:1 K CAeck ►(Q .If the:or' enizatien's gross rare normally not awe' than $25,000. Tbworgenimtioti need not file a recant with :the IRS: but If the orgapization.reeeived"a Form 990 Podam in the.nvA, it should f-ik :a return without fitwielat data. - Saiwe ststaa_ rsa re a eatepteta reto . L _ Add lines %. Bb; and 7b, to lme.9 to determine Ilrois recaiP ii $10t1,0� or more, file f-ornt.990 amtes4 of Form.990-W . P. 24 972 .. ' Revenue., Experts, and - n Not Assets or _ Fund Balances. -. (see Specific havuctions on page 35.} 1 Contributions; Sift grams. and -similar speuitts received : : _ , _ .:. :: 1 24, � 972. 2 1. 2 Program service_nwe nre Inchdiig 9orereiment-fees and contriets _........................ ... 3. Membership does anet ivettts :.......- .... ... , ... .... ...,.. - ... ... ... ... 4 - 4 . bwesttneM.income...... ..._ . ...., I...._.. ..... ..,..... ... ,.. , - ....... 5 a Gross anaiint from sale of assets other dhap inventor ► .. ........................� b :Law cost. or other besis and sales ex vnm Sb ..__:.: ......................... ----- .._...: - R . e Gain or bass):from sale of assets other *m nww tort' Oineba ksi tine A?-i"' b stdisdu�i - e....... r $ Speeid everts and activities Winch. sdledulek s a Gross revenue (not incf S _ -of iootribudom . . n ■ reported on ilne 11 ..:. ....... ...... ._.... .....:. ....... ...... :...... . ---..: e b.. Less: direct exposes other d ni f4*01shig expeiaesIla ............. 8b c Net income-or.posO front special events send actinides Oine so less line 6b) ...... ... .:. ....................... 7 a. Gross - sales :of inventory. less returns ai�d-aflowances . . ; .......... :. : .. Ta b Less:cost of.po& sold ............................................................ o . Gross profit or. {loss) from sales bf inventory Oirie 7a less iitte.7b) ................. _ 8 8. Ottie� revue Wescribe ►. 9, 8 'Totalreveeais (add tines t; 2, 3; 4; 5c; 6c, 7c• apd: $� �......... ►: 24 , 971. 10 Grants w 4 sWfar amounts end - 6kh s et :. .. :. ............. 11 11 Benefits peW to or for members 12 x.12 Salaries, ether cempe atioA. and employee Refits .: _.:_: _:.................._.: ..:.... ;..__..........._.. 1$ 13 : Prefessionsifees and other pelf to independent contracta<s .... .................................. :.......: n 14 Occupancy, retnt, utilities, and maintenance.. ..............................................14 - - -_.: 15 e 15 . Printing, p6licstions. Postage, sad sltipP+np _ .. _... ....... .,... -. ..... 85T.. 18 s 1s . Otlttr. expenses (describe P.O. SE SCHSDUL-B:. 3- 15 , 963 : 17- : tT: Total expenses i#tes 10 *04111h 1q .:........ .. .:..:_::.:. 1618 18 - Excess or M for-die,iear Dine 9 eslife 17? : :.... ::...:. .: .. -- ...... 1s 8, 15.2 . A: 19 Net. assets or fund balances at beginnEng of .Vow (from fine .Z7, cohanti -.(must'agree: with s end -of -Year -figure reported. on prior year's :re az* . .................................. :....:..... .. .. ...... .......... - 18 :t, 20 Other: chw4a in net assets or fund; b* nces iattach ezpiatiationi..: ...... ................. ... . :.: :.: 21 s .21 idet-assets or #tad balances at end a# !'ales i$1i�r 2� �' 8.152 :• wwe -.li Tetel-assets" on Ib+e 25: comer 0 wo.$150,00tt or mom -file Foint 990 iasteeil,sf-Form 990-EZ: .:(See,Specific .irate on P 39) : .: - .: .: - (�►i -5sow .".f, (si iw ei:year. . 22 Cap,, savings, and inrestmems . ..: ........... :....... ........ ........... :.. 2t 19 , '0 01. 23 Land and Wildi :...... _....:. .23 - - 24 .Other assets {describe ► SEE. SC$$OULB- 4.. 24 3 653 . 25 Total_ assets -...... _. . .-............. . .................:....•----.._..._.....:.- 26 Toth tiabiiitlea (descxibe .► : 0 « 2B 0 • 27 net :assets or fawd.bahisees "tine 27 of oolutnn.-0 MiM se with line 21) : ...:.:........ . 5 C. 0 2 97 _ 2 s 6 For Papwork Rlodati= Att-.Notiott;. see papa -I of tbovepsratt liar trait . 1alttnr :: Fers . 990--Z t200q 3�,� w11t o . O9rillrn u sea wb c i;tbe etp�tzetia.s �, * OxMred for 5011cK3f prionry eaeaet tit S$I�S and 14) organizabons - - and:4997{tdj tj :trusts: . in'g; e�M�otic.ond for others.► . �. 'AFTS�t SCHOOL Cl"SSS--ART,DRAMAINVSIC, WRITING - FOUR-DBSS_RT.• HOT -SPRINGS �--_ .SGHOOii$ 3 50 STUDTS ' S 24' • 97� : 28i 16: 537. ' 29 Va - 31 Other prar=-serviws: iat-Wh scheeittf 32 Total aw :ortrit:o :add Cities Lkgist. : ► 32 16 .5 3-7 . Lkt of Offloors, Bkoetors, Trostees,'atrd Kell li iolleasi ' 1. t:eadt sole:evenif _not oopapetisased: See:Specific btstrtactiotts on page 40.1 loom r litH sai'a go Ceiatribrti* is to - E erza' 1N: Naws..,.wress. itr %reek pf tot beaeih p!ns aecoaat aei : � - � pi ieFsrrei o1Merstbasaces $.Iy E S In T.]&- .a Odwr Inf4lutAtiOft : iN a ifie attedAwd r"*e Amin GwW41 Instruction V, : t�4 Yoa : No ' 33 Did the orgetuziidon eigege any activity not prerioasiitroported to theSf ifi "Yes," atttecch a defiled desr#ion of _each activity X 34 Were any chalIea .made l a ft orga ddit or govorniq dock -b tt uat reported to the UM lf''Yea," at h a't:onfertned copy of She chsges % 38. ' 1f tlre. organization hod income from ba�tess add*bm s� as tlwse reliorted on lines' 2, 6: a 7 tanteig:others); bvt-IVOT reported on Form 990-T, Sited► a ssacememt expieitdag.yOur reeaaA for. ndt reperdr�g Cho utcatne on I:ocnt 39fi-1`. a Did the arpaitirption hrwa'ufrelatsd business i ,of $1,0110 or more or 8033iei notit:e, reporti: and proxy tax r equoments? b if "Yes,"*havit filed a w return en Force 9WTfor tids-yeact : : _ _._._ _._-- ___----------------•-----•----• ... dur' yetii'� tjf "Yes, cited► a Wit,} $ 36 Wee theta aiigtadotia�;.di=s4lttdatw. tlertttiostiott,. or wite�iiei contractica � .. ...... 37 a- Enter MMint of political ezpatditeres, direct or itt Weft, as descrtltod the utsir ions. _ 37a 4-0 id the orgeniimian fife. Form 1120=POL for this yeast .. ............. ..... ... ........ ... ...... .. _ ............. X 88.a Did the organization borrow from, or make -my loairs tti, aigr off'icar, hector, irostee, of key a Oyae 00 were anti Such loons melds ina_ prior Year and sditunpoid Aft-stirt of ft period akwvd.bV #ft returnl „ x b If "Yes: attadt.the sdtedtele-specified in the line 28-instruction; and etttear the ankh ' - ,..> /A . 311b 38 501W(7): orgmniudons. Enter: ' s lnidation fees and capital contrt'baiNotts ehitied on Met N�A ilia b Gross receipts. incltdied oil [in, for*" Use Of chit fiicifitids .. _ �8' 39b . 40_a 5011cO.organin iions: Enter: -Amount of tex unposed on the orgstizdwft xiitg the: year -aNbx:- section 4911 ► .. 4932• ► . Y section 4$53i b_ sell" eM t �rpaizati .:9ir !be eryaNYatiM to ae� suiiw 4tai eeaissiewEit 1rMa v1 ttM year er-4d 1t1 w . I OWN of as one" b"w i enssaetiea- from a F*w yout if *Year , attaci sa . - t: 1 . A000st h7t imia.d a ergntizsetir aaaa ra or �isgalaiN psrsaa i�rir9 tM aaNi 4412. 4951ti eat 4s8. ... . .. d. Enter: Amos nt of. tex:on tin :4fie. above: rebv*ursed by tip a on" 41 List thestoies Wilk whidi a copy. of W rel�rit a filed:. 42: The books .are in care of .►WARY" THORE'SON ' Telephone. no: ► _ (7 6 0 )- 340 -114.7_ ..w_.------------------------------------------- - . --- . - --- --- Locatod at . ►_ 3_15 -'AP'PAL©OSA: 'SPAY22 -------- - --= ----=- - �_. .:,.-- -- --------- ---- ---- =--- ----- Z{P + 4 ► ------9----------- 43 :Section:4947ht1(tj .noft" ".dwritei :f# buff S9ti-fZ ag+edc Vie:. and enter the a llwAtt of. tax-exempt we rest. MONO or 8wVw wing die taz' y-eer i ee�a.'DetTa IoiMt t 31 -r is �lad" 41. hf M tl flat af. �y tanr4oisa MA 6dief. it is trod, PIOSSe . cart SNgr1 Here Sl9lib"L at eftiosr Ty" erc yriat 00 two..ftL Sate peek o Pr ayer's SSN ar' PTiN , first's ataaea. ht ywrs. :EN L Use Oary if sent-anprojt ' amrss; Mi zM + a .315 .A►PPAtit33A WAY .a: - i 9EZY ' a 1 /02/a2 fwj Z MOO 1i`:L - 5 Scheduia A (Forth 990 or 9907EZ) Z -mD862045 PM 3 wt v— 0 lCompkte,onhy if yar-ehe" a box an line Ill.- or 12.J-tflset:vaab lisaw of:accoratioy. Note::YOU-MAY use the won #00 in the insertions for conrer" frow tins se, 0 l ao_ the cash maw of Calendar"ear for fiscal ii1.1099 . _ k1 1998 t40 19971, to) Tool . 15 Gifts: grw is and contra received. ao : not incande . 5oe lino 21 j :.y::. 16 . Membersift. fees ree had 17 Gross receipts- from adnhissions; merchandise sold or services pexfonihed; or- ; furnishing of' -facilities in any -activity thot is related to the orgenization's 18 Gross income from interest, dividends, amounts received. from pf"Mi fs.on seMit loans (section 512(40, renft royalties. and. unrelatedbusiness trouble income 0ess". " section 511 takOS) from:busiinetses acquired. by the organisation after June 30,19.75.._..., - 19. Net incarhe-from unrel�ed busmeas.. -. . - - - activities -runt inducted in fine 18 20 Tenn revenues levied "far the organiaaoon s benefit and either paid to it or expended on. : its behalf ..:..................... ....................... : 21 The value. of services at' fole" " furnish to the .orgpizatien by a war t unit Without charge. Do: not k cl de. the value of services or facilities genormty fwashed to. the public Without •--- = ZZ Other income. Attach a schedule, Ds not include... .. - from We f - -23 . Totel of alias-15 tlr 22 26 Lune Z nnnus ' 17 25 " Erner M of line 2 r , .26 Orgaairratioers desetibod, esa Woes lG.or-11::{ _Erhw 2% of. areo et" b ie1. Hie 24 :. .:. .. N� i !,7% b Prepare a list fa your records to, she►w the aame.of and ameuat "ceatribed.by each. person (other then a �� unit"or publicly supportetd ergtanaatioe�} wle toad gifts" "far 1997 ihron�h 2000"exceeded the ah lmM sl "im-in-fine 29 :_Do notift-Oft list iwO yogi ralsiaL Enter the total"ef #1 Haase excess ehrnoutrts ► 26b c Totat support for section 509fhi(1) test Enter line Y4. cotbtnniw ...... . ......: ........------.: ._..._.. ..... . ► 'the d- Add: Amounts from tolurrnn (e)for: lanes: _ 18 19 22" 26b a" Public support.fline 26c:minas.line 26d totaq .............................................................. _.. .... :-. ►' f - PerbNe cant Mpe no k"gatoc! the P d tor6 26f I9i+ .27 Organizations described :on One 12i _a :For amounts: included in lines t5;,16,-and.17. that were received. from.* "disqualified person,'". preptlr4 a list- for your record to -show the name of, -and total smountss received, in amen .year from, each "disgWlfled person." Do not'rile tidy list Mritti you return. Eimer the s of such amounts for.ahch year (2000) _.. :.... ...:. (19991 ..: ........ _ (1998) ._._ _.. {1997) .......................... i for any enwunt included:in lino 17 that was received "from.sec h"person (OBher dean:"disqualified persons"?.: prepare a list for your.ra�rds to shw the name of, and amount received for cacti year, thatwas more then tlhe grgar of- i1i the amount on line" 25 for the= year or (21.$5,000. (include is the list organizations described in dines 5 through 11, as; well as indiyidust&) Do: cot file this-lbt"with-yoeni rstorrn After. convuting-the difference between the amount received and the larw arnwM deseribesd an i1I: or (21. ante the-.suen q# ,these dfferencit (the excxss pmeOW for each year: (20001 (i99--� . ,.................__.._................._.,. _ e. Add; Anion nts from cokrno W for tines: 17 20 21 ► Ve ,d Add: Line: 27a total : : eNnidabe 27b tt►rmi •-- •-- ► 27et a" Public sihpport.(tih+e 27c total erunus tine 27d fetal! ...-: -:-: :_:. :. :-� _-__ ► Z7a .. . # Total support for section .509ie M rase frrter Mount ai tine 33.ci6kni W . � . 9. Pablo. sp fpwt pereelntap (nn -27e iarasoratori Avww by flip M -(da iiatoril - h Invostaoa meat" Ulm- 18,sdnwrn: tel"ioNtnirat�od Avidail by An 27f" i/aonrI dwN . ► = Y7h - . 0 0 0.0 % 28 UnstW Orants:. For an organization described in lime 10, nor 124'M rOc'wA' ed any unusual grants during 1997-through 2000, - prewe a list for your.records.m show. "for each year; the theme of the contributor, the data and amount of the grant. ad a brief description" of the ntnure of the grsrrt." Do lief i chip Tat witi! yarn rettrrer Do lief include Uiesa grants in line M See page 5 of the :instrerctions.F 1a40A9 8l!t41e2 ormor , ,1I 1 ',.71 J t A 2001 A�l 0 ISO -:* IC Federal Ads 200'�� monew es sbowd oe reran Idewificetiow Nomber FORM. 99OEZ PART_ IV. - OFFICERS... DZRBCTORS F'-. TRUSTEES, . CBY. ffiWLOYELS- SCHEDULE 2. .NAME. AND ADDRESS .. - TITLE RAC88L DRUTBN ECUTI DIRECTOR. 5 370.. CYPRESS. POiNT DRIVE PALM DESERT, CA.92211'. .CONTRIBS . TO .. _ EXPENSE AC. COMPENSATION _ SE RPT. -PLAMS & OTH ALLOWS 0 0 rrrrr'rrr,rwarwa rrrrrrwa'rrway-arrwar--r.a.�rr.�rww�w NAME AND ADDRESS TITLE. HRS/WEER ii1ARREN TSOR83pN TREASURER- 2 315.. APPALOOSA - WAY . PALK DESERT, CA 92211 CONTRI83.TQ:. EXPENSE.ACCT: COMPENSATION BENE.FT PLANS & OTH ALLOWS w.ra rr r,� 'wr a�fa wiawwaaww rrrwarwrr—'wrrwa�iarrar_- N14M'B. AND ADDAESS.� �,w TITL$, a��r. �,rr IRS/wEBK ' 'AMMY ' ASHWORTH. DIRECTOR . . 9 1000 - SOUTA PALM: CANYON : #12 PALr+i .SPRINGS., ' CA- 9.22:63 .' :CONTRIBS'.TO EXPENSE ACCT COMPENSATION BENE-FT PLAN & OTH ALLOWS w r.rr rr r r r-r—r-rw--aar,a--.w r��ra.a NAME AND`ADDRESS+. ,r �r r_�w� TITLE HRS/WEBR ROBBIE.CERTAIN.. .DIRECTOR. •5 41805.WARD DRIVE PALM . bll.SZRT' CA . 9:2-211 . CONTRISS''TO: EXPENSE ACCT COMPENSATION BIMFT PLANS & OTH ALLOWS 0 : 0 -0 . . r�rs a-r �r w"r.rrr�r r.r �r+�i�..�rrr r.r'�r.arm.rrr.r�-r'r_r.rr�.rwrrr.w:ra.r�.�ws. NAME. , AND..ADDRSS,S.. r.rwwr^rr �r.aaa—r-rra-a.a�r.r TITLE HRS f WEEK - LORI. - DAVIS .73 ; 0 9.0 DEER.: GRASS DRIi�B PALM' DESERT, CA' 92.260 . CONTRI$S TO E.XPSNSE ACC. :COMPENSATION BS�TSPT PLANS. & 4TH ALLOWS IAMSC. _05/14101 1 Feaer� A� 2001 thpieW as shown ea (@@urn tdeadituUoa Number xa�sx�ss��x�-ss;�zsasse�ax=xassss>�x��asx�aseasa�atxxb:xx=x.x�=xx=as�se.-s�.msae��crs=�=�='x=sesx�xzsx.=:x. . FORM.:9:9 0$Z PART.:IV , - OF'FI'CS'RS ,.: DIRECTORS � : TRUSTEES' -KEY. - EMPLOYERS' CONTINUE 2 as�a:ss:exax x=xx xx=xxmasac ftxxxsa:.sdxaxxmz:xxsaa�x=�errssa='xxsras=ax===xxxxxsamaszx: 0. rr�r� rr�. r.r r'r .�r'r �. rr----rrr•—r.----rrr'rr.�•r NAME An ADDRSES. : rarr'r r�rr rr r.�rr.��-rr r.rr r.r�rr�•-r r.r r,r.� TITLE. :. r�r rr,r HRSJWEEK LOUI SE. LANOUETTE . :. . DIRECTOR • 5 ' 46130": MANITOU DRIVE ?.�QDIAN WELL8 r: CA 92210 :: CONTRIBS TO. . EXPENSE. ACCT ... COMPENSATION _ BIMFT* ILA NS & OTH : ALLOWS 0 o. 0 r, r r r•r, ' r s r .n .`'w r r r r r,r r .. r r r r w., r r �. r r r NJRMZ AND ADDRESS ` r r r, r r r r r .� r .i. �.r +• r,r..� r r r r r �.r .� r,r, r r TITLS . �. r--- r— xRs/wT$1C VICTORIA PAGE. DIRECTOR, .5 4639.5:BLACKHAWK DRIVE. :. INDIAN WE LS,.CA.$2210 . ,CONTRIBS To: EXPENSE. ACCT . COMPENSATION.. 88N$FT.PLANS: & OTH ALLOWS 0 0 : � —.� �.r. r r-�.� A'.ADDR$SS NAME NU r.r,- r r - r w r,.� -- .� �. _ � _ .r _ - r.r. - r TITLE. r - -. - - HRS/WEER SARSARA.CORY' DIRECTOR ,5 4359.8 PARMA COURT - LA : ¢UINT&i' CA . 92 2 53 BS TO. ACCTCONTRI COMPENSATION . BEN.EFT:. PLANS' & OTH : ALLOWS 0 rrr �_rr �..�r ��r. �.r r.r.�r •_��r ��,rwr.�r.r �. ar r.rr�.r r�r r��rr-w.r r,��r.��rr�-err-��r, �.rrr Q -- r -r - -_r r. . Federal Attachments 20Q�2 Nomew es abown an Cetera Idwillcition Number a=a�xn��a�apaa�=arx=mes�=aaass}m:raeaestame.aasrsa�aaeaesea asaers�tmsmss�acaae�gars�me�e�ssana=�s��x�aamszsszs��e�x. . FORM .990$ PART : - . t3THFR SXPSES SCHEDULE 3 maw;=s�a�=ss_xnaaaszxa=�xss�:ss=xsv=aaasrssasszc��a=x�xessssat:�a�a sae:zs�sesexsss�ss:asae�s DESCRIPTION :. AMOUNT. SUPPLIES 1405.. TSLSPH0NZ T$ACx8R8 127750' XUSIC-. LRPENSZS 500 LIABILITY INSURANCE 9�05. . BANK- . CHARGES 2 8 3 TOTAL;TO FORM 9 9 0 EZ .' LINE .1.6: :: : 15 9 6 3 - �xax===xxss=xsaxsaexe=rasa-mssxsaaxm:mass:at asssa:=�s�m=?easxssz;sxsassxasmasa��:saassi:esa�msbsscxs�x, . FORK 9 9 0SZ . PART.- .11 :. OTHER. ASSETS SCIMULL 4 me�sxrsa�a.xx=xaxes�_asa;axssasss�xasxaezi�x>�eibs�css�o=xz=iesas�s�ea�dsam��xcx=x.assx�ssexxa�=a�x�=�a.�.a DESCRIPTION BEG. I OF YR END -.OF YR MUSICAL INSTR NTS 0 . - 3273 BQIIIPMSNT 380.. TOTAL PTO. FORM 9 903-Z PART: 11, LINE . 2 4 0 , — 36 5 30 IATrsc, _06/14/01 3 ATTACHMENT 5 April 15, 2002 City of La Quinta Community Services Department 78-495 Calle Tampico La Quinta, CA 92253 Subject: Community Services Grant The La Quinta Desert Wildcats has been in existence for over seven years. However, they have been dedicated to travel ball programs. Former president Steve Lucci has resigned and turned over the presidency of the Wildcats to me. There is a new board of directors and the Wildcats will now be turning our efforts towards girls recreational play. For the past three years I have been the Girls' Players Rep. for the LQSYA. It has become painfully obvious that equality for the girls in the LQSYA program is not going to happen. Therefore, we at La Quinta Wildcats feel it is time for a girls' fastpitch league. The monies from the grant for which we are applying along with other various fundraisers will be donated by the Wildcats to the girls' program at LQSYA so they may participate in various ASA sanctioned state and local tournaments. I want the City to be aware that the Wildcats' intent is NOT to help LQSYA, but to only help the girls. LQSYA does not have the funds to pay for these tournaments and without the help of the Wildcats, the girls will not have the opportunity to experience a higher level of competition that these tournaments offer. The girls that are currently signed up with LQSYA, and are playing on the tournament teams, will be signing up with Wildcats next season. Therefore, we are happy to help these young ladies in any way we can to see them get to these tournaments. Attached is the application for the Community Service Grant. You will find everything you requested with the exception of the IRS form 990. Former President Steve Lucci has been unable to locate this form because of the death of their treasurer last year. We are still continuing efforts to locate this form. As soon as we find it we will forward it to you immediately. We attached out program's operating budget. However they are approximate figures. The travel expenses were based on last year's expenditures. Thank you for your consideration. If you have any further questions please call me at (760) 772-0132 or my cell phone (760) 774-0823. Sincerely, Daniel P. Lewis President La Quinta Desert Wildcats 33 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 01-02 Name of Organization: La Qui nta Desert Wildcats Amount Requested: $2,499.00 Contact Person: Daniel Lewis Mailing Address: 79-340 Desert Wind Ct. City: La Dui nta State: CA Zip Code: 92253 Phone No.: (760) 772-0132 501(c)3 Taxpayer I.D. Number: 33-0628469 Date Submitted: April 15, 2002 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. JL �- COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? Mir goal ie to ornviria a quality, factpitch softball program to girls in our community from the ages of 7 to 15. 2. How long has your organization been in existence? 7 Years 10 Months 3. Describe in general the activities or services of your organization: Organize and provide a fastpitch softball program. 4. How many people does your organization currently serve? No. of Youth 40 No. of Adults 0 No. of Seniors 0 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 64 No. of Adults 6 No. of Seniors 0 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth 64 No. of Adults 6 No. of Seniors 0 7. How many paid employees/volunteers does your organization employ? Full time employees 0 Part time employees 0 Volunteers 4 8. Describe how your organization is managed and governed. We have a board of directors consisting at this time of a president, vice president, Secretary and treasurer. t:r g. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Daniel Lewis President 79-340 Desert Wind Ct. La Ouinta 760 772-0132 Mary Wood Vice President 80194 Delphi Ct Indio 76n 771-21SR Debbie Lewis Treasurer 79-340 DetPrt Wi ndi rt la 0iii nta 760 772-01 32 Tina Gatlin Secretary 43-681 Palermo Ct La Quinta 760 360-3040 10. What is your annual schedule of events, and during what months does your organization operate? In previous years the Wildcats were a year-round travel softball club, but are now turning our attentions toward starting a girls fastpitch recreation league, which would change us from year-round to March to July and possibly a September to November season, if enough interest for a winter league arises. 1 1. Do you charge admission, membership fee, dues, etc.? —X Yes No If yes, please describe: Currently we charge nothinghu hn1d varinuc fiindraicerc When the_ recreation i.eaqua starts next season, there will be a sign up fee which will be between $70 and $80 to cover uniform, insurance, and team photos costs. 12. What are your other sources of revenue for this funding year? Source Amount Golf Tournament Unknown until after May 11, 2002. (a—roximate $3,000 revenue) Total Needed $ 7,000 Total Received $ 0 Balance $ 7,000 13. Amount of money requested from the City of La Quinta? $ 2,499.00 14. Has your organization been funded by the City of La Quinta previously? Yes x No If yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: Valley Independant Bank 51-290 Ave. Bermudas, La Quinta 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Daniel Lewis Mary Wood President Vice President 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Tournament fees and equipment expenses for La Quinta girls rec. teams to compete in ASA Sanctioned tournaments and advance in State Championships and possibly move on to Nationals. Tn the last 2 ygars. the 12 and ender team advanced to State championship while the 10 and under fell one game short last season. This season all 4 age divisions will be competing. 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Girls from the City of La Quinta Recreation league ages 8 - 14 will benefit from these funds. It will provid the girls with an opportunity to play at a higher level of competition preparing them for high school softball and possibly college. This season, at least 50% of tale freshman team at La Quinta High School played on the recreation team and are currently undefeated. There are also 6 players on the Junior Varsity team and a few that play on the C.O.D. Team(who this season set a school record for victories). 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. Network of Community Banks Visit us at www.vibcorp.com r Bank of KINGS RIVER 1 8® Stackic%le STATE BANK • .-slON Or V.L T INDi!l NDYNT ...x • ONIiN)N Of VALL" 11""MNDENT UN[ Last statement: February 28. 2002 Page 1 of 1 This statement March 29. 2002 0008502099 Total days in statement period 29 (1) Direct inquiries to: 760-564-1857 LA OUINTA WILDCATS SOFTBALL ASSOCIATION Valley Independent Bank P.O. BOX 503 51-290 Avenida Bermudas LA OUINTA CA 92253-0503 LA Quinta CA 92253 IMPORTANTT BUSINESS CHECKING ACCOUNT CHANGE: EFFECTIVE MAY 1, 2002, THE CURRENT MAXIMUM DAILY NON —SUFFICIENT FUNDS (NSF)IOV ERDRAFT (OD) FEE THAT CAN BE CHARGED WILL CHANGE FROM $120.00 TO $200,00, Small Business Checking Account number Enclosures Avg collected balance CHECKS 0008502099 Beginning balance i Total additions $128.00 Total subtractions Ending balance Amount 1065 03-1 1 220.00 DAILY BALANCES 02-28 273.04 03-11 $273.04 .00 220.00 $53.04 Number Date Amount i Amount Date Amount 53.04 Thank you for banking with Valley Independent Bank Notice: See reverse side for important information. R JL Member FDIC i k Network of Community Banks Visit us at www.vibcorp.com ANEW- r Bank of KINGS RIVER I Be &Qdodak STATE BANK � A DIVISION Of VALLIV INDI►BNDINT SANK A D1".. OP VALLBT IND/PINDBN7 BANK VAL�v ny��yCA, p►�� Last statement: Jamary 31, 2002 Page 1 of 1 This statement: February 28, 2002 0008502099 Total days in statement period 28 (0 ) Direct inquiries to: 760-564-1857 LA QUINTA WILDCATS SOFTBALL ASSOCIATION Valley Independent Bank P.D. BOX 503 51-290 Avenida Bermudas LA QUINTA CA 92253-0503 LA Quinta CA 92253 VISA PLATINUM 6.75% APR. NO ANNUAL FEE AND GREAT BENEFITS. SIGN UP TODAY AND START SAVING. ON APPROVED CREDIT. RATE EFFECTIVE JAN. 15. RATE ADJUSTED MONTHLY TO HIGHEST WALL STREET JOURNAL INDEX PLUS 2%. Small Business Checking Account number Avg collected balance 0008502099 Beginning balance $ 130.00 Total additions Total subtractions Ending balance $73.04 200.00 .00 $273.04 CREDITS Date Description Additions 02-20 ' Deposit 200.00 DAILY BALANCES Amount 01-31 73.04 02-20 273.04 Thank you for banking with Valley Independent Bank s Member FDIC Notice: See reverse side for important information. Network of Community Banks Visit us at www.vibcorp.com Last statement December 31. 2001 This statement January 31. 2002 Total days in statement period: 31 LA QUINTA WILDCATS SOFTBALL ASSOCIATION P.O. BOX 503 LA QUINTA CA 92253-0503 Small Business Checking Account number Enclosures Avg collected balance Aw Bank of KINGS RIVER l 8 STATE BANK • DI MON OF VALLEY INDEFEMOENT SANE A DIVISION Of VAlIET INDMAID}NT 1AN[ �ry,�tF YI�E�A Page 1 of 1 0008502099 (1) Direct inquiries to: 760-564-1857 Valley Independent Bank 51-290 Avenida Bermudas LA Quinta CA 92253 0008502099 Beginning balance $133.04 1 Total additions •00 $1 19.00 Total subtractions 60.00 Ending balance $73.04 CHECKS Number Date Amount 1064 01-25 60.00 DAILY BALANCES Number Date Amount Amount Date 12-31 133.04 01-25 73.04 Amount At Thank you for banking with Valley Independent Bank p Notice: See reverse side for important information. Member FDIC :R 1 Network of Community Banks Visit us at www.vibcorp.com Last statement: October 31, 2001 This statement: November 30, 2001 Total days in statement period: 30 LA QUINTA WILDCATS SOFTBALL ASSOCIATION P.O. BOX 503 LA QUINTA CA 92253-0503 Bunk of KINGS RIVER 1 B® Stoc.� STATE BANK A DMIRM Of "LLtV fWV44iT KAM A DIVISM" Of V"UT D,Develwom RANK NOp �MK Page 1 of 1 0008502099 (0) Direct inquiries to: 760-564-1857 Valley Independent Bank 51- 290 Avenida Bermudas LA Quinta CA 92253 NOW YOU CAN BANK ONLINE. VISIT WWW.VIBANK.COM AND FOLLOW THE STEPS. ITS NEVER TOD EARLY TO SAVE: OPEN A HOLIDAY ACCOUNT NOW FOR 2002. SAVE FOR THE SUMMER WITH OUR PREFERRED CHECKI NGI SUMMER SAVINGS ACCOUNTS. Small Business Checking Account number Avg collected balance 0008502099 Beginning balance $133.00 Total additions Total subtractions Ending balance * * No activity this statement period * * $133.04 .00 .00 $133.04 Thank you for banking with Valley Independent Bank rAT -A.:-- C---------- -:1- [- - .. ---- - - ---9- ---- - - fifi-i- cr110 LA QUINTA DESERT WILDCATS 2002 ESTIMATED OPERATING BUDGET Estimated No. of Travel Tournaments Entry Fee Teams Total Expenses May 24 - 27 Ontario Memorial Day Tournament June 20 - 23 Beaument Allstar Tournament June 28 - 30 So. Calif. Recreational "C" District - Fontanta July 19 - 21 "C" District State Championship - Lancaster August - November (Tentative) - Riverside Intvitational Winter League - 30 game schedule with $20 per game fee (12yr. and 14 yr. age divisions only) Total Tournament Entry Fees Total Estimated Travel Expenses Miscellaneous Equipment Expenses TOTAL $250 3 $750 $1, 500 $325 4 $1, 300 $0 $260 4 $1, 040 $2, 000 $260 3 $780 $1, 500 $600 2 $1,200 $0 $5,070 $5,000 $5,070 $5,000 $500 TOTAL EXPENSES $10,570 ATTACHMENT 6 0 0 V VIA', f _ s INCORP RA OF Tom' CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 0 1 -02 Name of Organization: k A c aj.4.,r t F o% Amount Requested: 9�r • o® Contact Person: AV ..4/Z�uS �'t��►�-� Mailing Address: 79 - zSS- l.0 "7'wt� City: L4 Q u.c P-T4 State: i' • Zip Code: Phone No.: 7(p0 g15'0 501(c)3 Taxpayer I.D. Number: Date Submitted: � - 2 y'C) 2 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. WN COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? /-,2.,ti i4- )vd ,y - /0N'o � a r N !--.4-r (- A/. 2. How long has your organization been in existence? Years Months 3. Describe in general the activities or services of your organization: OLD Z ,4H -.: cedealc c-s, y,o a rlK- 9'r�cd�s 4. How many people does your organization currently serve? No. of Youth_ No. of Adults 1 Z No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 0 No. of Adults ) 2_ No. of Seniors 6. How many people served this Fiscal Year will be La Quinta residents? 7. E:1 No. of Youth No. of Adults No. of Seniors How many paid employees/volunteers does your organization employ? Full time employees Part time employees _( 2- Volunteers 3 Describe how your organization is managed and governed. Liz � G�.- rL � � � it 1-�- Se-- o d o i- Foo T ar j L ` [ lei A - wr, ho GItA�i W rL, boN` Z ru,-C.,-) ooa 6:.4rff-- tele-c 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone he IvIve-i't Vl?" al&', er7ov 10. What is your annual schedule of events, and during what months does your organization operate? ©� Pro 4 r ✓404 t S /ZL.L&) e- jzp Lj V1C�v� .s`��t ewa-lees e.r 04�-C . w 6-0 11. Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: WE L k R ie.&tC Fo 2 14-0 Ut e 6-,Jot e4 A,7- LA--o dO e 7A 6-r> 4z.3 o6 12. What are your other sources of revenue for this funding year? Source Amount W e, coo .J `e v rQ c- �.c �c5 1��4 ,Sly ,� S r 2 �i��,-.4,0" -. 'Iyx /3.f / -S jO, ,t I e��L Tntal NP_PriArl lit/ G�% Total Received $ Balance $ Gt 2K .4- 0 �/ 7;001 d o o . cro Q 612 e e4ro e,v r � e 13. MY 15. Amount of money requested from the City of La Quinta? $ 2, 9 9 9, Has your organization been funded by the City of La Quinta previously? Yes V' No If yes, when Amount received Please provide the name and address of the bank in which the organization's funds are kept: 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: y ICJoOSi -r.L e560& AX-S. 9,,;10-.(r299 �04 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. • 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. WE PUR-6HAsrt-o RIAji, A,+ I C"Oes Cx pre ioa- T- 5 /1%4 A-) d rw Ccl' ,Vo r o, F,O v/Z y 7-fr fr. A-Ae, tl /- a 61 ez 4&-rdl .��' � C e J : fib✓ c Ale e el- T1� ma's ,e?C ewe evC 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. v�-2y q 9 5ce_A2D©n7' Srif=F ne kSoAW�e -�r 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. .1 t-.. %j t} COUNCIL/RDA MEETING DATE: May 7, 2002 Consideration of City's Marketing Plan for Fiscal Year 2002-03 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a 2002-03 Marketing Plan for the City of La Quinta. FISCAL IMPLICATIONS: The proposed 2002-03 Marketing Plan includes a financial component totaling $347,750, which represents the total cost of implementing all the marketing programs included within the Plan. A breakdown of the total marketing budget is proposed as follows (in relation to the City's 2002-03 budget): Economic Development $173,950 Redevelopment $ 50,000 Community Services $ 48,800 Capital Improvement Program $ 75,000 TOTAL $347,750 The total includes carry-over funds for activities that were budgeted this year, but were unable to be completed in part or whole. Specifically, those activities include the grand opening of the Civic Center Campus ($13,000) and the City's banner program ($ 6,000) . CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the general fund to encourage, support and promote economic development." The City's marketing plan is a key tool in promoting and supporting economic development in the City. BACKGROUND AND OVERVIEW: The 2002-03 City of La Quinta Marketing Plan has been prepared and submitted (Attachment 1) by Kiner Goodsell Advertising for City Council consideration. The Council's input has been incorporated pursuant to direction at the April 2, 2002 study session on marketing strategies. The 2002-03 Marketing Plan specifies the City's target markets, and the City's marketing goals and objectives; it sets forth economic development marketing programs such as advertising in television and print media, creating fresh collateral materials, planning new activities for the International Council of Shopping Centers (ICSC) conference, and supporting local businesses via a business retention program (similar to the "Passport to Savings" idea). The Plan also includes community services programs such as advertising for grand openings (e.g. Civic Center Campus, The La Quinta Park, expanded museum), implementing the City's banner program, and supporting local community events like the Mariachi Festival. Marketing programs not incorporated in the Plan include the "Dinner and a Concert" and "Superbowl Spot" ideas, which were considered during the marketing strategies discussion on April 2, 2002. Kiner Goodsell expresses that these items were not included in the Plan due to budget constraints. Their preliminary estimates for implementing these programs are as follows: $8,000 - $10,000 (per event) for a concert event at the Civic Center Campus (cost includes planning, advertising, entertainment, and some type of promotion in conjunction with local restaurants); and $10,000 for production and airing of a City of La Quinta spot on Superbowl Sunday (would air one time during the game). If the City Council wishes to include these two programs in the 2002-03 Marketing Plan, marketing funds would need to be internally reallocated or enhanced as part of the City's budget process. The Plan represents the City's overall marketing program for fiscal year 2002-03, which is intended to be implemented irrespective of the marketing firm that is ultimately selected as the City's marketing firm for fiscal year 2002-03. Pursuant to Council direction, staff issued a Request for Proposals for marketing services in late March 2002 with proposals due April 26, 2002.. The City has received a total of thirteen proposals to date (proposals were to be postmarked by 5:00 p.m., therefore, a couple more may still be en route). The proposals will be examined, and the top firms will be invited to interview in front of the marketing review committee established when the RFP was authorized on March 5, 2002 made up of the Assistant City Manager, the Community Development Director, the Community Services Director and a Management Analyst. The committee's recommendations will be brought to the City Council in June 2002. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a 2002-03 Marketing Plan for the City of La Quinta; or 2. Approve a 2002-03 Marketing Plan for the City of La Quinta, with 3 modifications; or 002 3. Do not approve a 2002-03 Marketing Plan for the City of La Quinta; or 4. Provide staff with alternative direction. Respectfully submitted, r r Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. City of La Quinta 2002-2003 Marketing Plan 34 0013 /finer 41 oodsel City of La Quinta 2002-2003 Marketing Plan Prepared by: Kiner/Goodsell Advertising ATTACHMENT 1 With the direction of the City Council and City staff, Kiner/Goodsell Advertising has prepared a marketing plan for implementation by the City of La Quinta during the 2002-2003 fiscal year. In addition to evaluating past marketing programs and researching new marketing programs, Kiner/Goodsell has structured next year's marketing plan to continue communicating with the City's target markets and striving to reach the City's marketing goals and objectives, which are as follow: Target Markets • Local and national site locators and CEOs of prospective companies looking to expand or relocate their business • Site locators and businesses already interested in La Quinta as a new location for their business • Current La Quinta businesses • La Quinta residents; full and part-time • La Quinta visitors • Coachella Valley residents Goals/Objectives • Continue to attract new businesses to La Quinta in order to diversify the economy and tax base, for the purposes of offering new services for residents and visitors. • Communicate the significance and benefits of economic development growth to City residents in order to garner more favorable support for economic development within the community. • Help current City businesses grow in order to keep La Quinta businesses satisfied and profitable. • Educate residents of the community about valuable community services programs, ensure the community is well-informed about those City programs. In focusing on those target markets and marketing goals and objectives, Kiner/Goodsell recommends implementing the following marketing programs, which includes the feedback and direction of the City Council: Economic Development Advertise in new publications — Kiner/Goodsell has identified new publications for reaching site locators and businesses looking to relocate, including: • Business Facilities • Shopping Centers Today • Shopping Center World 0OP Update infomercial — As a proven effective tool for the City, the infomercial has several uses, including: • Broadcast in viable markets for economic development • Distribute to interested site locators and businesses • Broadcast in local market for community recognition Advertise in local publications — Continue to advertise in print vehicles such as the Palm Springs Life Desert Cities Progress Issue and the Bob Hope Chrysler Classic Program Guide — in order to maintain a presence in meaningful local publications. Implement public relations program to achieve national publicity and recognition — In the past, Kiner/Goodsell has handled local public relations efforts for the City. This year, it is recommended that public relations efforts work to gain exposure outside the Coachella Valley — specifically in trade publications read by site locators and CEOs looking to expand their business, such as Business Facilities, Franchise Times, Shopping Centers Today, Shopping Center World, etc. This additional PR in other markets will boost the awareness of La Quinta and help the City with its economic development messages. Update all collateral materials — Create fresh, new economic development collateral materials for distribution over the next three years — including a presentation folder, brochures and new photography depicting new "beauty shots" of the City. Data and revised statistics from the new Sedway Report, due in late 2002, would also be included. Increase presence at ICSC — The City could benefit by investing in a tactic that would assist in driving traffic to its booth at the Palm Springs convention of the International Council of Shopping Centers. For example, create a "Taste of La Quinta" cookbook to give away — collecting recipes from local restaurants. Then, at the City's booth, feature a chef from one of the local restaurants making samples of one of the cook book items for people to try (food is great for bringing people to booths). Revisit the passport program — If the passport program is successful this year, the City should consider repeating it again next year. This program is popular among local residents, and if the businesses benefit from the program, it would be a worthwhile effort for next summer, as well. Community Services Advertise opening of Civic Center Campus — Implement a major print and radio advertising campaign that informs the Valley about the new campus, and generates a large attendance to its grand opening event. Continue to advertise major Community Services events — Work closely with the Community Services Department to maximize exposure (within the department's specific budget parameters) for events such as the City Picnic, 5K Run, park and museum grand openings, etc. Implementation of the City's banner program — Research new areas within the community to implement the City's banner program, and create 3-4 different designs of banners for display during the Valley's busy season. Support local events — Continue to support local events which support the City's marketing 3 � -► goals, such as the Mariachi Festival. 006 2002-2003 City of La Quinta Marketing Budget Economic Development Electronic Media $639000 • Update infomercial and broadcast it in the Coachella Valley, the Inland Empire, San Diego and the Pacific Northwest. • Revise 10-second and 30-second economic development TV spots and continue to broadcast during Coachella Valley newscasts and other local programming. Economic Development Print Media & Promo Items $519500 • Continue to advertise in print media vehicles which most effectively reach the target audiences for economic development, such as the Palm Springs Life Desert Cities Issue, the Bob Hope Chrysler Classic Program Guide, site locator trade publications, etc. • Order new promotional items. • Maintain advertising contingency account. Economic Development Events $14,650 • Advertise in the ICSC Program Guide, and provide a new "draw" for the City's ICSC booth (i.e., cookbook and chef promotion). • Continue sponsorship of County Fair and National Date Festival. Update City Collateral Materials $289000 • Update City collateral materials, such as economic development presentation folder, brochures, etc. • Take new professional photography shots of the City, specifically "beauty shots." Business Retention $309800 • Continue with La Quinta Passport program, an upscale shopping/dining incentive program. Community Services Advertising $1239800 • Implement seasonal banner program (included in this budget figure are banner design and printing costs, as well as the costs for the banner poles — $75,000 of which is part of the CIP budget). • Support local events, such as the Mariachi Festival. • Advertise in support of the Civic Center Campus grand opening, as well as park and museum grand openings. Consultant Retainer $369000 • Retainer fee to cover account service hours, planning, research, etc. TOTAL MARKETING BUDGET $3479750 3 ;gib 0,7 BUSINESS SESSION ITEM: 6 ORDINANCE NO. 370 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF LA QUINTA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That an amendment to the contract between the City of La Quinta and the Board of Administration, California Public Employees' Retirement System, is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit A, and by such reference made a part hereof as though herein set out in full. SECTION 2. The City Manager of the City of La Quinta is hereby authorized, empowered, and directed to execute said amendment for and on behalf of the City. SECTION 3. This Ordinance shall take effect 30 days after its adoption, and prior to the expiration of 15 days from the passage thereof shall be published at least once in a newspaper of general circulation in the City of La Quinta and thence from and thereafter the same shall be in full force and effect. PASSED, APPROVED and ADOPTED this 7tn day of May, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California Ordinance No. 370 PERS / Military Service Credit Adopted: May 7, 2002 Page 2 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 3V CaIPERS California Public Employees' Retirement System EXHIBIT A AMENDMENT TO CONTRACT Between the Board of Administration California Public Employees' Retirement System and the City Council City of LaQuinta The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective December 16, 1983, and witnessed November 1, 1983, and as amended effective November 12, 1988, November 2, 1990, January 18, 1991 and November 1, 1991 which provides for participation of Public Agency, in said System, Board and Public Agency hereby agree as follows: A. Paragraphs 1 through 11 are hereby stricken from said contract as executed effective November 1, 1991, and hereby replaced by the following paragraphs numbered 1 through 11 inclusive: 1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members. 2. Public Agency shall participate in the Public Employees' Retirement System from and after December 16, 1983 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting, agency. 35 3. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: a. Employees other than local safety members (herein referred to as local miscellaneous members). 4. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: a. SAFETY EMPLOYEES. 5. The percentage of final compensation to be provided for each year of credited prior and current service as a local miscellaneous member shall be determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Full). 6. Public Agency elected and elects to be subject to the following optional provisions: a. Section 20938 (Limit Prior Service to Members Employed on Contract Date). b. Section 21573 (Third Level of 1959 Survivor Benefits). C. Section 20042 (One -Year Final Compensation). d. Section 21024 (Military Service Credit as Public Service), Statutes of 1976. 7. Public Agency, in accordance with Government Code Section 20834, shall not be considered an employer for purposes of the Public Employees' Retirement Law. Contributions of the Public Agency shall be fixed and determined as provided in Government Code Section 20834, and such contributions hereafter made shall be held by the Board as provided in Government Code Section 20834. 8. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members of said Retirement System. 9. Public Agency shall also contribute to said Retirement System as follows: a. Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21573 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local miscellaneous members. 35 l� b. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. C. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. 10. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. 11. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required .of any employee may be made by direct payments between the emplotiyee and the Board. . . B. This amendment shall be effect . ib on the day of BOARD OF ADMINISTRATION" PUBLIC EMPLOYEES' RETI--�'&MENT SYSTEM BY KENNETH W. MAF ,4.46N, CHIEF ACTUARIAL & EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM AMENDMENT PERS-CON-702A (Rev. 8\96) CITY COUNCIL CITY OF LAQUINTA BY PRESIDING OFFIC Witne$sXate Attest: Clerk 357 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of Fire Service Alternatives PUBLIC HEARING: RECOMMENDATION: Provide staff with direction regarding fire service funding alternatives FISCAL IMPLICATIONS: Structural Fire Tax and Redevelopment pass through funds generate approximately $2 million dollars a year that may be used for fire and emergency medical services. The cost to operate three fire stations in the City with two persons on each engine is also about $2 million a year. Any service level above two persons on each engine would require an additional funding source. Due to the fact that the City has been only operating two stations, it will have accumulated an estimated $1.67 million in surplus funding by the end of Fiscal Year 2002/03 (these funds are held in trust by the County and may be used only for fire services). The fund will reach its estimated peak of $1 .67 million at the end of FY 2002/03 at which time the third station will become operational and there will not be surplus funds to add to the Trust. CHARTER CITY IMPLICATIONS: None. • 0 A • On March 5, 2002, Measure B failed to achieve a two-thirds passing margin by eight votes. The estimated $1.5 million in annual funding that it would have generated would have been earmarked to provide the addition of a third firefighter on each of the City's three engines, as well as a two person paramedic squad, for a total of eleven persons on duty at any time. Since the Measure did not pass, the City only has sufficient funding to maintain the status quo of two persons on each engine (including the new station) for a total of six persons on duty at any time. The recommended County standard is for a minimum of three persons on an engine. At this time, the only Valley jurisdictions that don't 35v meet this criteria are La Quinta, Desert Hot Springs, Coachella and the County. The County is implementing the standard over the next four years and Coachella has three person engines now, but it is only for five days a week. There is surplus funding in the trust fund as mentioned in the Fiscal Implications section of this report, however, if it is used to provide enhanced services, an alternative funding source will have to be identified in order to continue the service when the fund is depleted. For example, included as Attachment 1 is a scenario whereby a third person for each engine in phased in over a five year period at which time the trust will have been depleted and an alternative funding source would have to be identified. The risk associated with enhancing fire services without long term funding in place to offset expenses, is that the services may have to be cut back at a later date. As a point of reference, a third person can be added to each of the City's three engines for approximately $630,000 annually. A two person paramedic squad (after start up costs) would cost approximately $500,000 annually to operate. Staff is requesting discussion from the City Council regarding this issue. Based on today's input, staff will bring back the item for further discussion/consideration. Some of the options available to the City Council include but are not limited to: 1 . Remain Status Quo. The City has sufficient funds to provide the status quo level of service which is two persons on each of the City's soon to be three engines. 2. Put the same or an amended measure on the ballot again. The initiative could be placed on the November ballot or on another special ballot in March. If the initiative passes, increase the level of service accordingly. 3. Utilize the surplus funds in trust to enhance service levels now and identify projected new funding sources to be used when the trust is depleted. If new funding sources do not materialize, the services may be returned to the previous level. 4. Shift funds from existing programs to pay for an increased level of fire service as determined by the City Council. 5. Provide staff with alternative direction. 35 3 6 Respectfully submitted, Tom Hartung, Director of Building & Safety Approved for submission b Thomas P. Genovese, City Manager Attachments: 1. 3 Person Staffing Phase -in APR-08-2002 MON 03 ; 39 PM PGA WEST FIRE STATION 7 ATTACHMENT 1 3 Person Engine Staffing Phase -in As indicated below, by phasing in 3 person staffing to the La Quinta Fire Stations, the trust fund would be depleted and general fund support needed within 5 years. This is based on tax revenue's increasing a conservative 3%. Although actual receipts have been higher, this is balanced by the lack of inclusion of any personnel cost increases over the 5 years. All numbers below are estimates for discussion purposes only. Year 2002/2003 New station Opens Station 32 698,820 Station 70 698,820 Station LQN (2 months Ops-3 person staff 151,452 Total Cost: 1,549,092 Tax Credit (est. 02/03 - $1881,000) (2,090,622) Trust Fund Change: 541,530 Trust Fund Balance (06/30/03 est.) 1,671,011 Year 2003/2004 (note: does not include personnel cost increases) Station 32 698,820 Station 70 698,820 Station LQN (3-person staffed) 908,714 Total Cost: 2,3069,354 Tax Credit (est. 3% inc. 03/04 - $188,000) 2,153,340 Trust Fund Change: (153,014) Trust Fund Balance (06/30/04 est.) 1,517,997 Year 2004/2005 (note: does not include personnel cost increases) Station 32 (3-person staffed) 908,714 Station 70 698,820 Station LQN (3-person staffed) 908,714 Total Cost: 2,516,248 Tax Credit (est. 3% inc. 04/05 - $188,000) 2,2171940 Trust Fund Change: (298,307) Trust Fund Balance (06/30/05 est.) 1,219,690 36- 0- o 5 APR-08-2002 MON 03:39 PM PGA WEST FIRE STATION 70 FAX NO. 7605644872 P. 03 Year 2005/2006 (note: does not include personnel cost increases) Station 32 (All Stations 3 person staffed) Station 70 Station LQN Total Cost: Tax Credit (est. 3% inc. 05106 - $188,000) Trust Fund Change: Trust Fund Balance (06/30/06 est.) 9081714 908,714 908,714 2,726,142 2,21.7,940 (508,201) 711,489 Year 2006/2007 (note: does not include personnel cost increases) Station 32 (All Stations 3 person staffed) 908,714 Station 70 908,714 Station LQN 908,714 Total Cost: 2,726,142 Tax Credit (est. 3% inc. 06/07 - $188,000) 231284,478 Trust Fund Change: (441,663) Trust Fund Balance (06/30/07 est.) 269,825 Year 2007/2008 (note: does not include personnel cost increases) Station 32 (All Stations 3 person staffed) 908,714 Station 70 908,714 Station LQN 908,714 Total Cost: 2,726,142 Tax Credit (est. 3% hic. 06/07 - $188,000) 2,353,012 Trust Fund Change. (3739129) Trust Fund Balance (06/30/08 est.) (103,304) 36 11. REPORT/INFORMATIONAL ITEM: /S COMMUNITY SERVICES COMMISSION MINUTES March 11, 2002 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Davis the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Michele Boudreau (Arrived at 7:03 p.m.) Commissioner Mike Davis Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Francisco, Recreation Supervisor Robert Craven, Recreation Coordinator II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of January 14, 2002 B. Monthly Department Report for December 2001 and January 2002 It was moved by Commissioners Boudreau/Bechard to approve the Consent Calendar with corrections. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Youth Workshop Information Commissioners' St. Johns and Rebich attended the last youth workshop. The students had prepared the agenda and ran the meeting very well. Students will man the Community Services Commission booth at the Picnic and the Commissioners will be responsible for many of the aspects on the day of the picnic. The next youth workshop is scheduled during testing week, Marni will make sure an agenda is prepared for the meeting. SACOMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCMIN.03-11-02.DOC 3 0 3 B. Community Picnic and Birthday Celebration Commissioner Rebich reported on the 201h Anniversary Celebration meeting held on March 15. The Committee recommended pennants be handed out at the picnic. Marni is getting quotes for pennants, but due to the cost, full color logos will not be printed on them. Marni stated that Star 106.9 would provide music during the picnic. A walk through will be held with the Commissioners prior to the picnic so the Commissioners can answer questions vendors may have on that day. VI1. CORRESPONDENCE AND WRITTEN MATERIALS None. VI11. COMMISSIONER ITEMS A. Community Park Update: The park plans are in plan check and the park should go to bid in two -three months. B. Cove Mini Parks Update: Velasco Park and Eisenhower Park dedications went well, Desert Club Manor Park dedication will take place once it's complete. C. Commissioner Boudreau stated that the youth baseball league is having some difficulties with the scheduling of fields for girl's teams. Staff reported that this is an issue for the league, as the City does not monitor their schedules. D. Commissioner Bechard asked about the shop and dine program. Staff reported that is a marketing program aimed at the local restaurants attracting business during the summer season. E. Commissioner Rebich said that she has seen the infomercial and is pleased with it. F. Commissioner St. Johns stated that she is excited to see the youth included in this year's CPRS Conference. Students from the High School are planning to attend. IX. ADJOURNMENT It was moved by Commissioners Rebich/Davis to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 7:40 p.m. NEXT MEETING INFORMATION Monday, April 8, 2002 7:00 PM La Quinta Civic Center Study Session Room SACOMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCMIN.03-11-02.DOC ,n ,IF 3 v �-f ed by: LUOMS� e Horvitz, IFOMNIunity Services Director 36- SACOMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCMIN.03-11-02.DOC REPORT/INFORMATIONAL ITEM: CULTURAL ARTS COMMISSION MINUTES March 14, 2002 1. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Diamond led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Dan Baxley Commissioner Denise Diamond Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Robert Craven, Recreation Coordinator II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of February 14, 2002 B. Financial Report for February 2002 C. Department report for January 2002 It was moved by Commissioner Loudon/Reynolds to approve the Consent Calendar with corrections to the minutes. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. 20th Anniversary Celebration Musical Entertainment Plans Commissioner Loudon gave an overview of the entertainment lined up for the Celebration. She has been working with Mr. Bugg in coordinating the event. Ms. Horvitz introduced Robert Craven, Recreation Coordinator, as Mr. Craven has been assigned as the staff person for the entertainment section of the Celebration. Chairperson Shamis reminded the Commissioners that this event is the Commissions SACOMMUNITY SERVICES\CACOMM\CACMIN.03-14-02.DOC 3 c C. contribution to the 201h Anniversary Celebration, and therefore each of the Commissioners are expected to participant and to work the event, doing whatever needs to be done to make the event a success. Ms. Horvitz reported that there will be no entertainment at the Community Picnic and that the Truman Choir has been invited to participate in the entertainment section of the Fireworks show. Commissioner Loudon gave a report regarding Larry New and his contribution to the entertainment section of the Celebration. He will sing the last song before the fireworks begin. As of this meeting, Dan O'Grady is lined up as the Master of Ceremonies for the event. The Commission asked to review the program at the April 11 Commission meeting. Staff stated that all the groups that have contributed to the entire weekend of activities would be listed on the program. Commissioner Loudon reported that Simon Motors is still thinking about the donation of a car, or possibly a donation to the fireworks show. Le Arsi Gallery Presentation Mr. Katz did not attend the meeting. The Commission, by concurrence, that this item should not be placed on a future agenda. La Quinta Civic Music Concerts Mr. Martin Langer gave an overview of his history with the Cultural Commission seven years ago. He also gave an overview of his background in the production of musical concerts and concert management. Chairperson Shamis gave an overview of the Commission's interest in providing concerts for the community. She reported that the Sidestreet Strutters would like to perform in La Quinta. Mr. Langer reported that he is offering multi -cultural events, and that he is offering a self contained program, with no impact on City staff. Commissioner Baxley added that he feels as though musical programs are missing from the City. He also stated that getting a musical program started must be through a process. Chairperson Shamis stated that she wants to hire one person to coordinate the musical events and she would like to see a program with substance. She would like to see a V , SACOMMUNITY SERVICES\CACOMM\CACMIN.03-14-02.DOC C. C, 2 responsible party coordinate the concerts. Mr. Langer stated that he could produce the following shows: Symphony, Dance Groups, Big Band/Swing, Latin, Opera, Chorale The above listed groups are subject to availability. On June 15" Mr. Langer has the opportunity to offer the number one moraca group to the community. Commissioner Reynolds asked if other groups have submitted proposals for the event. Commissioner Loudon stated that she feels that she does not have enough information from other groups to make a decision. After some discussion by the Commissioners, Commissioner Loudon supports the program. Mr. Langer will provide staff with an addendum to his original proposal on the individual groups that he is offering. Commissioner Reynolds feels that the City should bring in the best entertainment for the best price. Commissioner Baxley concurs, and would like more details on the program. Commissioner Baxley asked what the City's process is for concerts. Staff gave an overview of the City's purchasing procedure in which items over $999 require a minimum of three quotes for like services. Commissioner Diamond feels that Mr. Langer is ready to produce the concerts, and since he is the first and only one that has submitted his proposal, and the Commission wants to offer concerts, that Mr. Langer's proposal should be funded. Commissioner Baxley would like more information on the City's process and does not feel that he has enough information to vote on this issue. It was motioned by Diamond/Reynolds to recommend Mr. Langer's proposal to the City Council for consideration for funding after Mr. Langer submits an addendum to his proposal. Vote 4-1, Baxley opposing. D. Temporary Art Loan -John Kennedy Commissioner Reynolds is very instrumental in getting Mr. Kennedy to agree to display his art piece "Solitude" at the Senior Center. Staff has received Mr. Kennedy's contract and will present it for City Council consideration should the Commission so direct. It was motioned by Reynolds/Loudon to recommend Mr. Kennedy's Temporary Art Loan for City Council consideration. Unanimous. SACOMMUNITY SERVICES\CACOMM\CACMIN.03-14-02.DOC VII. CORRESPONDENCE AND WRITTEN MATERIALS None. VIII. COMMISSIONER ITEMS A. Chairperson Shamis stated that the Coachella Valley Alliance for the Arts is planning an event in which all of the Cultural Arts Commissioner from the Coachella Valley will be invited. This is planned for May 17 in Rancho Mirage. B. Chairperson Shamis reported that the California Arts Council is hosting a major event at the Palm Springs Desert Museum in May. C. Commissioner Loudon reported that the equipment for the musical entertainment would not be paid for the High School as reported earlier. This will cost approximately $2,00043,000. Staff reported that funds to cover this are found in the 201n Anniversary budget. D. Commissioner Reynolds handed out a brochure from the Palm Canyon Theater and invited everyone to attend. E. Commissioner Diamond gave a report on the Arts Festival purchases made earlier that day: Bronze statue of a baseball player identified for the Community Park and a stone statue of six people "a family of six". She also stated that the mini parks might be prime candidates for playful art pieces. She would like to encourage an artist from the Civic Center Campus proposals to submit a proposal for signs for the mini parks. F. Commissioner Baxley asked for an update on current projects: Point Happy, the De Martino art piece on the corner of Washington and Hwy. 111, La Quinta Court and the Senior Center Mural. Staff reported that all of the projects are in the process of being worked on, and should be completed in the near future. IX. ADJOURNMENT It was moved by Commissioners Reynolds/Diamond to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:50 p.m. NEXT MEETING INFORMATION April 10 2002 7:00 PM La Quinta Civic Center Study Session Room Next agenda: • Annual Work Plan S i ted byi Do 5ie Horvitz, om nity Services Director U SACOMM RVICES\CACOMM\CACMIN.03-14-02.DOC REPORT/INFORMATIONAL ITEM: I I INVESTMENT ADVISORY BOARD Meeting March 13, 2002 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud followed by the Pledge of Allegiance. PRESENT: Board Members Osborne, Moulin, Olander, Lewis, and Chairman Mahfoud ABSENT: Board Member Felice OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Secretary II PUBLIC COMMENT — None III CONFIRMATION OF AGENDA In response to Board Member Moulin's request, Mr. Falconer handed out a sheet with historical interest rate information. Mr. Falconer also handed out to the Board a revised Page 1 of the Treasurer's Report. An extra paragraph was added to the report, the City did receive common stock from the City's health carrier, Principal Financial. Mr. Falconer stated that he believed this should be added to this report after the agenda had been mailed. IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on February 13, 2002 for the Investment Advisory Board. In response to Board Member Moulin, Chairman Mahfoud stated that on page 3 of the meeting minutes, third paragraph, that he stated that the future market was showing a 100 basis point increase 6 months from now. Mr. Falconer Investment Advisory Board March 13, 2002 Minutes stated that this would be reflected in the minutes. MOTION - It was moved by Board Members Moulin/Olander to approve the Minutes of February 13, 2002. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for January 2002. Board Member Moulin suggested to Mr. Falconer changing the Treasurer's report to reflect the historical comparative information that had been handed out earlier. The information reflects a dramatic change in a two-year comparative, from a 220-day average maturity down to a 27-day. Board Member Moulin asked if Mr. Falconer omitted his cover page due to the Principal Financial Group stock? Mr. Falconer stated that the cover page change was made to report that he was in the process of liquidating and selling the stock to get the proceeds; Mellon Financial Group is their investment company and Mr. Falconer has been in touch with them to sell the stock. Board Member Moulin asked who receives the proxy statements from Principal Financial on the demutualization? Mr. Falconer replied that he was not aware that the City received any type of statement. Mr. Falconer stated that he received a letter from the City Manager's office that the City had received the shares as part of a conversion from a private company to a publicly traded company. The company has been the City's health care provider and the City has been paying monthly health care premiums for health insurance. Board Member Moulin asked if the proceeds were going to be applied towards a reduction in group insurance or will it be considered income. Mr. Falconer advised the Board that is the reason for adding the paragraph to the Treasurer's report and that the stock would be sold by the end of the year. Board Member Osborne suggested adding it to the City's revenue. Mr. Falconer also advised the Board that the City's basis is basically zero, so technically it would be considered a gain on a sale of an investment. 2 Investment Advisory Board Minutes March 13, 2002 MOTION - It was moved by Board Members Lewis/Olander to review, receive and file the Treasurer's Reports for January 2002. Motion carried unanimously. V. BUSINESS SESSION B. Consideration of Fiscal Year 2002/03 Investment Policy Chairman Mahfoud suggested that the Board begin its discussion as to whether or not to extend from a two-year maturity. Mr. Falconer advised the Board that the State allows up to five years, and the City has an option to go beyond five years, with Council approval. Chairman Mahfoud suggested that the five-year term should be the "ceiling" amount and suggested the Board discuss the advantages and disadvantages of extending from a two- year term to five years. Chairman Mahfoud also advised that the Board's goal is to preserve principal, not to manage a portfolio, not to look for total return, and not be too concerned with interest risk. The Board's goal is to hold an investment to maturity. Mr. Falconer concurred with Chairman Mahfoud's goals as outlined. Board Member Moulin advised the Board that he had an earlier .conversation with Mr. Falconer, because Board Member Moulin was interested in what the $10 million was made up of. Board Member Moulin suggested a matching of the due date of City liabilities with the maturity of its investments. Board Member Moulin continued that as long as the investment periods of maturing securities did not exceed the due date of matching liability, than the City preserves the ability to hold until maturity and thereby eliminates the risk of selling securities before maturity. Board Member Moulin further stated that the Board needs to come up with a dollar amount they are comfortable with to invest up to five years. Board Member Moulin also advised that last year's policy included some dollar limitations (GSE's) as opposed to percentage limitations. Board Member Moulin stated that at this time the Treasurer's Report reflected $1 12 million in the portfolio and $5 million becomes small by comparison of the view we were using when the Board established this as a criteria. In response to Board Member Moulin's question if it would be easier to use percentages than fixed dollar 3 Investment Advisory Board Minutes March 13, 2002 amounts, Mr. Falconer stated that the $10 million was discussed with the City Manager, and was based on a five-year cash flow forecast that is updated every month. Mr. Falconer continued that currently the $10 million would represent money that does not have a matching liability, the $10 million represented equity or fund balances with no designations or reserves and could be invested beyond the five year forecast. Mr. Falconer advised the Board that with the current low interest rate environment and with the City's buy and hold strategy, he would be uncomfortable investing funds up for five years. Board Member Osborne advised the Board that if the Board extends to five years, that it does not mean staff has to invest the full five years, rather they would have the flexibility to do so. Board Member Osborne advised that he is comfortable with the idea at extending the maximum to a five-year term in accordance with the State rules and limiting it to $10 million versus a percentage. Board Member Osborne believes that if a percentage were used staff may have to sell an investment early if the portfolio changed and that a dollar limitation would seem to be safer. Board Member Moulin advised the Board that he reviewed some of the other policies of other cities that were somewhat comparable and has reviewed the approach they use. Board Member Moulin stated that our two-year limitation was not as conservative as other cities. Board Member Moulin continued that the other cities might require that 50% of the portfolio would be due within six months, 75 % would be due within a year, 85 % would be due in three years, 95 % would be due within four years and 100% would due in 5 years. Board Member Moulin stated that our City does not have a policy that states that any dollar amount is due at a particular time, on a short-term basis. Board Member Moulin stated that he felt that for this particular meeting the Board might agree on some concepts to follow and have Mr. Falconer put together something the Board might consider for their review for the next. meeting. Chairman Mahfoud suggested that the Board give their input as to what the advantages and disadvantages were for extending to a five-year term. Mr. Falconer advised that in the past, consensus was taken on each item discussed with the final vote taken on the policy as a whole. Chairman Mahfoud reviewed with the Board that based upon the items discussed extending the maturity would (1) provide more flexibility; the Treasurer would have the option of more pricing levels; and (2) possibly provide a higher yield. Board Member Lewis advised the Board that the 4 Investment Advisory Board Minutes March 13, 2002 third benefit would be less work for the City Staff, in that once the funds were invested in longer term investments there would be fewer rollovers and less costs, due to fewer transactions. Board Member Olander advised the Board that consideration is needed as to what type of investments and their quality if the Board is looking at going from two to five years. Board Member Olander also advised that Board he would feel more comfortable with Government backed issues. Chairman Mahfoud asked the Board if they should invest in Medium Term Notes and Agency paper beyond the two-year term. Board Member Lewis advised the Board that the disadvantage of investing longer would be the interest rate risk involved in a rising interest rate environment, which could end up in an under -performing asset. Board Member Moulin advised the Board that it does become more work, but in the long-term if the portfolio is laddered then the work is eliminated. Board Member Lewis reminded the Board that they do not want to be chasing interest rates. Board Member Lewis suggested that if there is a pool of money available with no immediate short needs, why spend the time and effort in reinvesting this money monthly when it could be invested into something yielding more. Board Member Lewis stated that staff has the flexibility to get out of an investment early if it is needed, and he would rather not weaken this particular point in the policy. Mr. Falconer advised the Board that he would prefer not to be placed into a position as the Finance Director/Treasurer that requires constant monitoring of the portfolio to stay within the percentages set forth in portfolio because of the other duties he is required to perform. Board Member Osborne advised the Board that the average earnings have gone down four percentage points in a twelve-month period. Board Member Osborne continued that based upon the current two-year maximum maturity, a large amount of funds had been placed in one/two year investments to take advantage of the 6 % % rates have now matured. Board Member Osborne stated that an advantage of investing longer would be less susceptibility to interest rate fluctuations with the down -side being that we would be investing in "something" for five years. Board Member Osborne stated that if the decision is made to invest in longer maturing Treasuries or GSE's it would hold the safety factor down. Board Member Osborne also advised that based upon his previous comments he doesn't see any other down side in this matter other than the issue of interest rate risk. Chairman Mahfoud asked Mr. Falconer that if extending maturities an additional three years, would Mr. 5 3 F17 Investment Advisory Board Minutes March 13, 2002 Falconer only invest excess monies or would he match liabilities to maturities? Mr. Falconer replied that he had not thought about the matching maturities question. Board Member Lewis suggested that if the Board identified $10 million in reserves that could be invested for a longer maturity, the Board should consider what type of formula staff used, or where staff came up with $10 million or some sort of duration of money, so the City can continue to keep the majority of its money two years or shorter, due to the way that cash flow works. Board Member Osborne stated that in dealing with the issue of liquidity, if a five-year cash flow projection is currently being done now, this could possibly be the basis for the formula. Board Member Osborne suggested that the Board could review this once a year, whether it be $10 million or whatever number and see where the City is. Mr. Falconer reviewed with the Board how the five-year cash flow projection is currently done and stated that it is a compilation of various sources of information, such as Economic Development Plan, the five-year Capital Improvement Plan, the five year Resource Allocation Plan, (RAP) which projects out the number of positions and projects inflation factors for services and wages, and a uses a number of assumptions. Mr. Falconer continued that the analysis covers every fund in the City and is about a fifty page document which is updated every month and also contains a great deal of confidential information. In response to Board Member Lewis question as to how accurate his forecasting has been, Mr. Falconer replied that the only forecasting for investments that is done is the six-month forecasting for the Treasurer's Report. Mr. Falconer continued that the Treasurer is required to make a statement that the City has at least six months liquidity on hand and that this information is documented on a spread sheet. Mr. Falconer stated that if a comparison is needed, than he would refer to this report and look at what we were going to have in six months and what we actually did have in that six month occurrence. Mr. Falconer also advised the Board that another other long- term forecasting report that has been produced is the thirty-year forecast for the Redevelopment Agency which is primarily used for the City's property tax increment projections. Board Member Moulin advised that the City has over budgeted in expenditures, on a cash flow basis , for the last six months due to the lack of billing from the County for police services. Chairman Mahfoud felt that the Board was getting a bit off track. Board Member Lewis felt that the Board was not, due to the extension of the maturity beyond the Investment Advisory Board Minutes March 13, 2002 two years involving the liquidity issue. Mr. Falconer advised the Board of a potential problem of using matching maturity funds and used an example of the Council wanting to accelerate a project in the 5 year CIP which would require an earlier than anticipated appropriation, and require that an investment would be sold prior to maturity. Mr. Falconer stated that based on the current five-year forecast, the City currently has the $10 million in unallocated reserves. Chairman Mahfoud suggested that they should incorporate into the policy that any monies with matching liabilities should not be invested. In response to Board Member Lewis as to how the Board determines what is excess, Mr. Falconer replied that he would consider excess funds to be those fund balances that are undesignated by the Council. Mr. Falconer continued that these fund balances are not restricted, reserved or designated by the Council and there is no intent to spend the funds for any particular reason. Mr. Falconer also stated that anything between two and five years would be undesignated fund balances that he would believe should be invested. Board Member Moulin stated that in his review of the balance sheet there is significant long-term debt, particularly bonds payable of $72 million, which would have to be paid off at some point with revenue from various sources and approximately $1 1 million due to the County of Riverside. Mr. Falconer advised the Board that the $1 1 million would be paid over a ten-year period. Board Member Moulin advised that taking into consideration these large amounts owed, he suggested that $10 million could be invested no more than four years, not more than five years, working our way back, $20 million invested two to three years. In response to Board Member Lewis, Mr. Falconer replied that the amount of excess cash is determined monthly when he updates the cash flow report. Mr. Falconer stated that the cash flow report is updated based on the appropriations for new capital projects, the mid -year revenue and expenditures that are revised every six months for the current year. Board Member Lewis asked that at this point $10 million has been identified today, do we want to put in the policy a $10 million range beyond two years, when tomorrow it could be reduced to $5 million? Board Member Osborne stated that he recalled when the Board was considering going out two years, the City had a fund balance of roughly $36 million and there was discussion of taking $2 to $3 million which could be extended two years. Board Member Osborne continued that the Board was still looking at a little less than 10% of the overall all funds, which has been pretty consistent. Board Member Osborne suggested that in the policy, it could read that if the Board has $10 7 3 , 0 Investment Advisory Board Minutes March 13, 2002 million it could go more than two years, not more than five years, which would stay within that realm and gives the Board room. Board Member Osborne compared the $10 million under discussion to the $1 10 million portfolio and noted that it is still less than 10%. Board Member Moulin asked the Board how they felt about having a limitation on maturities for cash available for six months to a year, instead of two years. Although the two year range is very flexible range, we currently do not put much in the two year range. Board Member Moulin also asked the Board if they should put a handle on the short-term investments? Board Member Lewis suggested that the Board place a five-year maximum with a maximum average maturity for the overall portfolio. Board Member Lewis suggested that this approach would balance the longer term and short-term investments. Board Member Osborne advised the Board, to get to that point, as an example, 50% cannot be more than 6 months and the remaining would be a certain time duration, the Board would have to decide how much would be decided for what duration. Board Member Lewis asked if the Board needed to be that detailed, or could the Board state that the average maturity portfolio couldn't be over 187 days (as an example) or something along this range. Mr. Falconer reminded the Board that this type of arrangement was setup with LAIF. Board Member Osborne asked if would be possible based on Mr. Falconer's cash flow analysis and liquidity needs, so much would have to stay in this realm and so much in that realm, and ladder it from zero days to five years. Mr. Falconer replied that staff would be able to do what ever cash flow analysis is needed. Mr. Falconer stated, as an example, we currently have a $100 million portfolio, and $40 million may be needed in bond proceeds in the next four months, so the portfolio would go down to $60 million. Board Member Moulin asked what Mr. Falconer wanted to do? Mr. Falconer replied that the City resources have changed and that the City is in a better financial footing and there is the flexibility to increase to five years. Mr. Falconer stated that as a practical matter he would not purchase any investment for that length of time for under 5% and used the historical 20 year data provided by LAIF as an example of rates. Board Member Moulin stated that he believed that Mr. Falconer wanted to keep the policy as is and carve out the $10 million. Mr. Falconer stated that this was correct and the maturities would be staggered. Chairman Mahfoud suggested moving on to the next item. 0 Investment Advisory Board Minutes March 13, 2002 Board Member Moulin felt that the Board should focus on the liquidity policy and as to whether or not the policy is adequate. He also suggested that the Board give it some thought and come back with some recommendations. Board Member Moulin stated that he did not want to see the Board come up short and to make sure the policy clearly lays this out. Mr. Falconer shared that he is hesitate to use a percentage rate for long term investment limitations. Mr. Falconer continued that if we used a 10% rate today, 10% of $100 million is $10 million; however, four months from now if the $40 million from the bond proceeds are spent, then technically 10% of $60 million would be $6 million. Mr. Falconer advised the Board that if he had invested $10 million in longer -term investments in a technical sense he would be in violation of the policy and have to sell $4 million before maturity. Board Member Osborne asked for clarification of Medium Term Notes. Board Member Lewis replied it was a matter of maturity and Mr. Falconer stated also that it was a Triple A rating of Corporate Notes. Chairman Mahfoud stated that he felt reluctant in investing in Corporate Bonds. Board Member Lewis also stated that he would be disinclined to add Corporate Notes to the list of permitted investments. Mr. Falconer advised the Board that when investing public funds there is a higher guideline to follow. Mr. Falconer wanted to clarify that, in the previous discussions with the Board on the issue of investing in Medium Term Notes, he would limit investments in this area to GE Capital where he keeps rolling over GE Commercial Paper from month to month. Mr. Falconer stated there may be an opportunity to extend the maturity of GE Capital Medium term Notes to two years and increase the yield. Mr. Falconer advised the Board that in the Medium Term Note discussions he would rather deal with actual numbers versus percentages of the portfolio. The Board decided to continue to discuss Medium Term Notes and Commercial Notes at the next meeting. Board Member Moulin suggested that with the current commercial paper, that the dollar amount could be raised somewhat. Board Member Moulin asked Mr. Falconer to fine-tune the limits and to come back to the Board with his suggestions. 0 3 " d Investment Advisory Board Minutes March 13, 2002 Motion - It was moved by Board Member Moulin/Lewis to continue discussion of the policy to the next scheduled meeting. C. California Municipal Treasurer's Conference - Monterey, CA April 29 - May 3, 2002 Chairman Mahfoud volunteered to attend the conference. Mr. Falconer advised that if there was one other member interested, to notify Staff within one week so that travel arrangements could be made. Motion - It was moved by Board Member Lewis/Osborne, to notify Staff, on a first come, first serve basis within one week to finalize travel to conference. Motion carried unanimously. D. Selection of two Board Members to serve on Audit Request Proposal Committee (RFP) Mr. Falconer advised the Board that this particular item was taken to Council on March 51' and that typically two Council Members and Staff serve on the selection committee. The Council suggested, because of the specialized nature of this item, two Investment Advisory Board members should serve in place of two Council members. Mr. Falconer advised that during the Council discussion the fact was made that the Investment Advisory Board has two CPA's serving who may want to serve on the Audit Selection committee. Due to the timeline these two Board Members need to be selected at this meeting so that some interim work can be done prior to the end of the Fiscal year. Motion - Board Member Olander/Lewis suggested that Board Member Osborne and Moulin serve on the selection committee. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - February 2002 Noted and Filed B. LAIF Pooled Money Investment Annual Report, November and December Pooled Money Report 10 3'1 Investment Advisory Board Minutes March 13, 2002 In response to Chairman Mahfoud, Mr. Falconer replied that the LAIF answer book, which is passed out from time to time, has the investment criteria for medium term notes, and that the annual report before us refers more to historical information. Noted and Filed VII BOARD MEMBER ITEMS VIII ADJOURNMENT MOTION - It was moved by Board Members Moulin/Lewis to adjourn the meeting at 7:03 p.m. Motion carried unanimously. Submitted by x Vianka Orrantia Secretary 11 1-1 DEPARTMENT REPORT: i' A OP! Oil c ti Gell ��1 OF f 9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: May 7, 2002 SUBJECT: Department Report — Response to Public Comments The following public comments were made at the April 16, 2002, City Council meeting: 1. Robert Tyler, 44-215 Villeta Drive, thanked the Council for selecting him for the Senior Inspiration Award No response required. 2. Michael Bracken, Coachella Valley Economic Partnership, distributed copies of a 2002 Market Analysis from which he briefly reviewed demographic information about La Quinta. No response required. 3. Lucia Moran, P. 0. Box 1305, gave a brief update on the Greater Coachella Valley Soap Box Derby to be held April 201h and invited everyone to attend. No response required. 3 �� a��'•c DEPARTMENT REPORT:4 —� O� �p • ti5 OF TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Assistant City Manager k� DATE: May 7, 2002 SUBJECT: Report on the Informational Meeting Regarding a Proposed Property -Based Business Improvement District At the January 15, 2002, City Council meeting, the City Council instructed staff to conduct an informational meeting for Village property owners on the possibility of forming a property -based business improvement district (PBID). This meeting was scheduled in conjunction with the City of La Quinta/La Quinta Chamber of Commerce bi-monthly meeting on April 5, 2002. Invitational letters were mailed to all property owners within Village commercial area on February 25, 2002. The following is a summary of the meeting and the survey results received to date. Approximately ten property/business owners attended the meeting. The City's redevelopment consultant, Frank Spevacek, presented an overview of the PBID concept, cited a few examples of PBIDs currently operating in the State, then opened the floor to discussion and questions. All of the owners who spoke felt that the Village was not ready for a PBID at this time. Their reasons included the lack of a "critical mass" of retailers in the Village; that an additional tax might discourage development; and that many businesses are still recovering from the impacts of the street improvement project. One owner suggested that it might be a good idea to simply form a non -taxing business association at this time. However, most felt that a PBID might be viable sometime in the future. Staff handed out a survey form asking property owners if they would like to pursue PBID formation (yes/no), with space for comments. The survey forms were due back to the City on April 19, 2002. Staff received seven survey forms (Attachment 1); all responses were "no." Several of the survey forms had comments stating that there isn't a need for a PBID at this time. 382 04/18,1"2'002) 15: �314 ES18-905-_7253 AIC FR-M : LA QU I MTA RERL ESTATE PHONE 43, ' 7 - O 59443-2R ATTACHMENT 1 Proposed Property -based Business improvement District for the Village Property Owner Pa!! Name (optional) L K,,2, Would you be interested in establishing a Property -based Business improvement. District in the Villa e? Yes No Comments The Cijy is int#reated in your cornments. please complete this form and return it to the City at 7$-496 Call& Tampico; or Icy mail to P, 0. cox 1504, La Owinta, 92253, atten#ion Asbble Porr+eil, Of you may fax the form to (760) 777-7101. Please submit your comments to the City by April 19, 2002. Thank ycu. 003 04-18-02 16:30 RECEIVED FROM:818 905 7253 P-01 FROM : LA l ►U I NTi =i RERL ESTRTE PHONE NO. : 750 Sr 44-328 Ha.r-. 19 200'-' 04 • CCPH P 1 Proposed Property -based Business improvement District for the Village Property Owner Poll Name (optional) Would you be interested in establishing a Property -based Business improvement_ District in the Viflage? Yes No - comments 14 . f / IS7 �f The City is interested ments, Please Comp this farm and return it to the �n your corn b mai! to P. 0, Box 1004# La Quinta, 92263, attention City at 78-495 Calls Tampico; or Y the form to (760) 777-7 101. Debbie Powell. Cr you may fax Pease submit your comments to the City by April 19, 2002. Thank You- 3'� 004 94-18-02 16:32 RECEIVED FROM:769 5644328 P-01 Apr-19-02 11:22A P_01 Proposed Property -based Business Ir3lprovement District for the Village property Owner Poll f Name (ePtio# al) J Would you by interested in establishing a Property -based Business Improvement. District in the Village? o Yes Comments interested in our comments. Please complata this farm and return it to the The City �s t Y City at 78-495 Calle Tampico: or by mail to P. O. Box 1504, La Quinta, 922-53, attention Debbie Poweli. C?r you may fax the form to (700) 777-7101. Please submit your cernments to the City by April 19, 2002. Thank you. 3 tj 0051, 04-19-02 11:34 RECEIVED FROM: P-01 FF'i=►M : La QU I NTH REAL ESTATE PHONE NO. : 760 564433'`'6 1-�1a.r. 20 22002 C3'9 : 22AH P 1 proposed Property -based Business improvement District for the Village Property Owner Poll Name (optional) Would you by interested in establishing a Property -based Business improvernent, District in the Village? Yes No l Em Comments The City '�s interested in your comments. Pieasc compute this form and raturn it to the "Tat 78-495 Calla Tampico; or by mail to P. 0, BOx 15044 La Quinta, 92-253, atter►tiOn Debbie Foweil- Of you may, fax the form to (760) 777-7101 Please submit your comments to the City by April 19, 2002, Thank you. 3 v 1 466 04-19-02 08:59 RECEIVED FROM:760 5644328 P-01 FROM : LR QU I NTH REHL ESTHTE PHONE NO. : 760 564432'8 Mar. 2i3O 2-1002? 0-9 : 2121H1,-1 P Name (optional) Proposed Property -based Business Improvement District for the Village Property Owner Poll Yv) ,, -- P_" i�, __ Would you be interested in establishing a Property --based Business lrnprovernent. District in the Village? Yes No comments N6+ roa;�e<'A' The Cit is int�areatsd i� your comments. Please complete this form and return it to the Y City at 78-495 Calla Tampico; or by mail to P. C- BOx 1504, La Quinta, 922634 attention Debbie Powell. Or you may fax the form to (760) 777-7101. Please submit your comments to the City by April 19t 2002. Thank you. 04-19-02 09:00 RECEIVED FR4M:760 5644328 P.O2 Proposed Property -based Business Improvement District for the Village Property Owner Poll s1 Name (optional) �` Would you be interested in establishing a Property -based Business Improvement District in the Vill ge? Yes No 71 Comments The City is interested in your comments. Please complete this form and return it to the City at 78-495 Calle Tampico; or by mail to P. O. Box 1504, La Quinta, 92253, attention Debbie Powell. Or you may fax the form to (760) 777-7101. Please submit your comments to the City by April 19, 2002. Thank you. Proposed Property -based Business Improvement District for the Village Property Owner Poll Name (optional) ?fib na r--c CV10, 4-e--le.P" ne) Would you be interested in establishing a Property -based Business Improvement District in the Village? Yes No Z Comments The City is interested in your comments. Please complete this form and return it to the City at 78-495 Calle Tampico; or by mail to P. O. Box 1504, La Quinta, 92253, attention Debbie Powell. Or you may fax the form to (760) 777-7101. Please submit your comments to the City by April 19, 2002. Thank you. 009 DEPARTMENT REPORT: 3-rA MAY 15 MAY 21 JUNE 4 JUNE 18 JULY 2 JULY 16 AUGUST 6 AUGUST 20 CITY COUNCIL'S UPCOMING EVENTS SPECIAL JOINT CITY COUNCIL/ REDEVELOPMENT AGENCY MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING May 2002 La Quinta City Council Monthly Planner 1 2 3 4 10:00 AM ALRC 12:00 PM Mayors April June Lunch S MT W T F S S MT W T F S 1 2 3 4 7 8 9 10 11 5 6 12 13 2 3 9 10 4 5 6 7 8 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 Happy Birthday 21 22 23 24 25 26 27 23 24 25 26 27 28 29 La Quinta 28 29 30 30 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 12:00 PM Energy/ Council Meeting Pena Envi-Sniff 5:30 PM Invest- 7:00 PM Cultural ment Advisory Arts Commission Board 12 13 14 15 16 17 18 10:00 AM Public 7:00 PM C.V. 3:00 PM Historic Oik Safety -Perkins Mosquito Abate. Preservation Mother's Da y 12:00 PM Transp. -Perkins -Perkins 7:00 PM Planning Commission 6:00 PM League Commission of Cities-Riv.Div. Meeting 7:00 PM Commu- nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG 9:00 AM LAFCO- Henderson Human/Comm- Henderson 2:00 PM City Adolph Council Meeting 4:00 PM DRRA Airp-Henderson 26 27 28 29 30 31 ;'w* 7:00 PM Planning 7 Commission Meeting 4, b. Memorial Day`` sr1rL4.`p �x (City Hall Closed) v }W9Y*! F N. r 4 wa S �d Printed by Calendar Creator Plus on 5/1/2002 31 3 June 2002 La Quints City Council Monthly Planner Printed by Calendar Creator Plus on 5/1/2002 3 ... July 2002 La Quints City Council Monthly Planner MUM 07 1 2 3 4 5 6 2:00 PM City 10:00 AM ALRC Council Meeting it Independence Day (City Hall Closed) 7 8 9 10 11 12 13 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins 5:30 PM Invest- 7:00 PM Cultural -Perkins 7:00 PM Planning ment Advisory Arts Commission 6:00 PM League Commission Board of Cities-Riv.Div. Meeting 7:00 PM Commu- nity Services Commission 14 15 16 17 18 19 20 9:00 AM CVB- 3:00 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 21 22 23 24 25 26 27 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson 28 29 30 31 Exec Com-Pena June August S MT W T F S S MT W T F S -'+ 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 .' 9 10 11 12 13 14 15 4' 16 17 18 19 20 21 22 11 12 13 14 15 16 17 23 24 25 26 27 28 29 18 19 20 21 22 23 24 30 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 5/1/2002 30,1 DEPARTMENT REPORT: 4—� CV 4 stP 09mra MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building and Safety i9. t DATE: May 7, 2002 RE: Theater Building Options Please find attached a memo from the City Attorney regarding the options available to the City with regards to the uncompleted theater project. As stated in the conclusion, there are three courses of action that the City may take. Options one and two involve demolishing the building and the potential of unrecoverable costs to the City. Staff is currently exercising the third option which involves working with the owner to complete the structure. The developer of the project (Michael Shovelin), has informed the City Manager's office that he is actively seeking a new user (and use) for the building. Staff will continue to work with the developer and inform the City Council of any progress. 394 MEMORANDUM TO: Tom Hartung, Director of Building & Safety FROM: M. Katherine Jenson, City Attorney DATE: April 16, 2002 FILE NO.: 015 610-0002 RE: Status of Resort Theater of America Project I. FACTUAL BACKGROUND On March 16, 1999, the City issued a building permit for the construction of a movie theater at 78-740 Highway 111. Construction began, but stopped about a year later. The owner was granted a permit extension pursuant to the authority provided by La Quinta's Municipal Code ("Code"). Some time later, construction of the theater once again came to a halt. The extension period for the permit has expired and the theater is only partially completed. Resort Theater of America ("RTA"), the property owner, has filed for bankruptcy under Chapter 11 (corporate reorganization). The theater is part of RTA's bankruptcy estate. No trustee has been assigned to the case and, therefore, RTA remains in possession and has legal title to the property. RTA's legal counsel has informed us that RTA is in the process of hiring a broker to sell the property. Once a broker is selected and approved by the bankruptcy court, the broker will begin marketing the property. The bankruptcy court must approve any sale of the property. RTA's counsel has indicated that her client wishes to sell the site for retail use. RTA does not believe that a market exists for a theater. This memorandum outlines the City's options regarding the incomplete theater structure. II. CITY' S OPTIONS WITH REGARD TO THE THEATER STRUCTURE A. Abatement of Unsafe Condition of The Theater Building If the City determines that the theater constitutes a "nuisance" or a "dangerous building," it may proceed to abate the condition under its Code. Typically, this would entail ordering the demolition of the structure, and if the order is not complied with by the owner, proceeding with the work and imposing a lien on the property. The Code defines a "public nuisance" as, among other things, a building or structure which is in a state of partial construction. (Municipal Code § 11.72.030.) The Code adopts the definition of "dangerous building" found in section 302 of the Uniform Code for the Abatement 119/015610-0002 275279.01 PM02�' �� Tom Hartung, Director of Building & Safety Page 2 of Dangerous Buildings ("Uniform Code").' (Municipal Code § 11.72.050.) The City's Code further states that if a structure or building constitutes a "dangerous building," then the procedures set out in the Uniform Code for abating the dangerous condition preempt the procedures set out in the City's Code for abating a "public nuisance." (Municipal Code § 11.72.050(A).) Under either scenario, the City would proceed by sending out notices, holding hearings, resolving appeals, and ultimately, ordering the abatement of the condition. In the normal course, if such orders are not obeyed, the City may proceed with the work and lien the property. Unfortunately, the bankruptcy complicates the matter. Generally speaking, upon the filing of a bankruptcy, an automatic stay applies to all the property of the estate. In simple terms, this means that the property is protected from litigation, lien enforcement, and other actions, judicial or otherwise. (11 U.S.C. § 362(a).) However, although the reach of the automatic stay is broad, it is not unlimited. Thus, some actions that would otherwise fall within the scope of the stay are exempted. One of these exemptions provides for "the commencement or continuation of an action or proceeding by a governmental unit to enforce such governmental unit's police or regulatory power." (11 U.S.C. § 362(4).) Several courts have read this language as giving municipalities the power to abate structures which are deemed unsafe. (See e.g., In the Matter of Frank Catalano (1993) 155 B.R. 219 [holding that the city was authorized, under the "police power" exception from the automatic stay, to commence condemnation proceedings against a structure within the city deemed unsafe]; In re Harry Javens v. City of Hazel Park (1997) 107 F.3d 359 [building owner's request for stay of demolition was denied when the court found that city's abatement actions were exempt from automatic stay as they fell within the City's police or regulatory power].) Abatement Option 1: Proceed With Abatement Upon The Assumption That The Automatic Stay Does Not Apply If the City decides to proceed under this "police power" exception from the automatic stay it could decide to move forward and commence abatement procedures as if RTA was not in bankruptcy. (Board of Governors of the Fed. Reserve System v. MCORP Financial, Inc., (1991) 112 S.Ct. 459 [holding that the Federal Reserve was not required to go to court to determine that proposed exercise of police or regulatory power was legitimate under subsection 362(b)(4) before taking action.]). As noted above, the specific process that the City would follow in doing so depends on whether the building is deemed a "dangerous building" for the purposes of the Uniform Code or a "public nuisance" under the City's Code. In either case, the first step would i I have attached a copy of Section 302 for your convenience. The Section is lengthy and has numerous subsections which may be applicable depending on the building's physical condition. For example, subsection 18 covers a partially constructed building which has been abandoned for more than six months if the structure has become an attractive nuisance or a hazard to the public. If the City proceeds with abatement, you will need to determine if any of these provisions applies. 119/015610-0002 275279.01 PM02 r :. ; Tom Hartung, Director of Building & Safety Page 3 be to provide notice of the City's intention to abate the condition to RTA and any other party that has interest in the theater. If the City chooses to proceed in this fashion, there is a possibility that the owner will challenge the City's action in bankruptcy court as being in violation of the automatic stay. As indicated by the cases cited above, the City's position would be strong. With regard to attempting to recoup the costs of the abatement, there is a downside to proceeding in this manner. According to both the City's Code (§ 11.72.060) and the Uniform Code (§ 801.2), the City is entitled to reimbursement from the property owner for the costs it incurs in abating a "public nuisance" or a "dangerous building." However, unless the City petitions the Bankruptcy Court for "relief from automatic stay," it cannot place a lien on the theater property, and could not recover the costs it incurs as a result of repairing or demolishing the property. 2. Abatement Option 2: Proceed With Abatement After Getting Relief From The Bankruptcy Court Another alternative is to formally petition the Bankruptcy Court for relief from the automatic stay. Relief from the stay is sought by motion and is followed by a hearing within 30 days. Since case law clearly establishes that the abatement of an unsafe condition (e.g. demolition) falls within the "police power" exception to the automatic stay, there is a high probability that the City would prevail on such a motion. The advantage of going through this formal procedure before abating the unsafe condition is that the City may be able to get permission from the Court to impose a lien on the property to cover the costs expended by the City for repair or demolition. However, the probability of obtaining such relief may be contingent on RTA's financial condition (e.g., whether the Court feels that RTA has the financial backing to come out of the bankruptcy and complete construction of the theater on its own). The downside of this approach is that the City would incur the attorneys' fees in pursuing this motion. B. Work With RTA To Coordinate Completion Of The Theater Or Conversion Of The Structures To A New Use Finally, the City may wish to simply forgo abatement proceedings and instead coordinate with RTA to develop a plan involving either the completion and operation of the theater or the conversion of the building to a different use within an agreed upon time frame. If the bankruptcy is converted from a Chapter 11 to a Chapter 72 (which happens frequently), it is possible that the By way of background, under Chapter 11 there is a reorganization of the debtor's estate (e.g. plan with creditors for payment) with the debtor coming out of the bankruptcy maintaining legal title of its properties. By contrast, under Chapter 7, the debtor's estate is liquidated and the creditors are paid off pro rata. If RTA's property turns into a Chapter 7 bankruptcy, then a trustee would be assigned to the case. If the trustee determines that the property is an asset to the estate (equity exceeds liability) then he/she will sell it. In that case, a new owner would take 39 `-� �, 119/015610-0002 275279.01 PM02 1, Tom Hartung, Director of Building & Safety Page 4 property would be sold to a third party who would either complete the project or convert the structure to another use. This process may take six months or longer. We have spoken to RTA's attorney and we have communicated to her the City's intention to move forward and abate the unsafe condition unless RTA can provide the City with definite assurances (e.g. time schedule for completion) that it will complete construction on its own. Any agreement entered into by RTA would be subject to the Bankruptcy Court's approval. As mentioned above, RTA's attorney has informed us that RTA is interviewing brokers to sell the property for retail use. III. CONCLUSION Given the circumstances, the City has three options. First, it may commence the abatement process without first obtaining formal relief from the automatic stay. The obvious disadvantage of this option is that the City will not be able to recover its costs for the abatement. Second, the City may petition the Bankruptcy Court for relief from the automatic stay in order to abate the condition and request a lien on the property for its costs. Proceeding in the fashion is safer for the City than going with the first option, and would foreclose a later challenge by RTA that the City's actions are not exempt from the automatic stay. Finally, the City's third option is to not seek abatement and to encourage RTA or its successor in interest to either complete the theater or convert the structure to another use. over and, hopefully, complete or demolish the property. If the trustee determines that the property is a liability to the estate, he/she would abandon it. In that case, the property goes back to the debtor (RTA) and the creditors may then foreclose. Most often, upon foreclosure, the property is sold and a new owner takes over. 396, 119/015610-0002 275279.01 PM02 Apr-29-02 03:45pm From-RUTAN & TUCKER,LLP. SECTION 301 — GENERAL Chapter 3 DEFINITIONS For the purpose of this code, certain terms, Phrases, words and Thou derivatives shall be construed as specified in either this chap- iei- or as specified in the Building Code or the Housing Code. When: terms are not defined, they shall have their ordinary ac- ccpicd meanings within the contem with which they arc used. WeDver's Third Nrw larrrnarional Dictionary of the Zaghsh Lan- guage, Ur4abridgei4 copyrigtu 1986, shall be construed as provia- ing ordinary accepted meanings Words used in the singular include tht plural and the plural the singular. Words used in the masculine gender include the fcmirunc and the feminine the mas- culine. BUILDING CODE is the Uniform Budduig Code promul- gated by the internanonad Conference of Building Officials, as adopted by this jurisdiction. DANGEROUS BUILDING is any building or structure deemed to be dangerous under the provisions of Section. 302 of this code. HOUSING CODE is the Uniform Roksing Code promulgated by the International Conference of Building Officials, as adopted by this jurisdiction. SECTION 302 — DANGEROUS BUILDING For the purpose of this code, any Wilding or structure which has any or all of the conditions or defects hereinafter described shall be deemed to be a dangerous building, provided that such condi- tions or defects exist to the extent that the life, health, property or safety of the public or its occupants are endangered. 1. Whenever any door, aisle, passageway, stairway or other means of exit is not of sufficient width or size or is riot so arranged as to provide safe and adequate means or exit in cast of fire or pan- ic. Whenever the walking surtacc of any aisle, passageway, stairway ur other means of exit is so warped, worn, loose, torsi or otherwise unsafe as to not provide safe and adequate means of cxii in case of fire or panic. 3 Whenever the stress in any materials, member or portion thereof, due to all dead and lave loads, is more than one and ont half times the working stress or stresses allowed in the Building Code for new puildings of similar structure, purpose or location. 4. Whenever any portion thereof has been darnaged by fire, earthquake, wind, flood or by any other cause, to such an extent that the structural strength or stability thereof is materially less than it was bcforc Such catastrophe and is less than the minimum rcgaircment5 of the Building Code for new buildings of similar structure, purpose or location. 5. Whenever any portion or member or appurtenance thereof is likely to fail, or to become detached or dislodged, or to collapse and uscrcbr znj4r& p.mmun:j or damag, prop--rs7. 6. Whenever any portion of a building, or any member, appur- tenance or ornamentation on the exterior thereof is not of saffi- cient strength or stability, or is not so anchored, attached or fastened in place so as to be capable of resisting a wind pressure of out half of that specified in the Buil4mg Code for new buildings of similar structure, purpose or location without exceeding the work- ing stresses permitted in the Building Code for such buildings. ATTACHMENT 1 7 Whenever any portion thereof has wracked, warped, buckled or settled to such an extent that walls or other structural portions have materially less resistance w winds or earthquakes than is iequirea in the case of similar new construction. S. Whcnrver the puilding or structure, or any portion thereof, because of (i) dilapidation, deterioration or decay; (ii) faulty con- struction; (iii) the removal, movement or instability of any portion of the ground necessary for the purpose of supporting sash build- ing; (iv) the dttcr,oration, decay or inadequacy of its foundation; or (v) any other cause, is likely to partially or completely collapse. 9_ Whenever, for any reason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is bcmg used 10. Whenever the exterior walls or other vertical structural mcinbers list, lean or buckle to such an extent that a plumb line passing through the center of gravity does not fall inside the middle one third of the bade. 11. Whenever the building Or structure, exclusive of the foun- danon, shows 33 percent or more damage or deterioration of its supporting member or members, or 50 percent damage or deterio- ration of its nonsuppuning members, enclosing or outside walls or coverings_ 12. Whenever the building or s"cture has been so damaged ny fire, wind, earthquake or flood, or has btu me so dilapidated or deter;ordied as to become (i) an attractive nuisance to children; (ii) a harbor for vagrants, criminals or imnsoral persons, or as to (W) enable persons to resort thereto for the purpose of committing un- lawful or immoral acts. 13. Whenever any building or structure has been constructed, exists or is maintained in violation of any specific requirement or prohibition applicable to such building or structure provided by the building regulations of This jurisdiction, as specified in the Building Code or Housing CDde, or of any law or ordinance of mis state or jurisdiction relating to the condition, location or structure of buildings 14. Whenever any building or structure which, whtthcr or not erected in accordance with all applicable laws and ordinances, has in any nonsapporting part, member or portion less Than 50 percent, or in any supporting part, rnernber or portion less than 66 percent of the (i) strength, (ii) fire -resisting qualities or characteristics, or (iii) weather -resisting qualities or chaructcnsdca required by law in the caNc of a newly constructed building of like area, height and occupancy in the same location. 15, Whenever a building or structure, used or intended to be used for dwelling purposes, because of inadequate maintenance, dilapidaduri, decay, damage, faulty construction or arrangement, inadequate light, air or s4nitatson facilities, or otherwise, is deter- mined by the health officer to be unsanitary, unfit for hum. 4n habi- tation or in such a condition that is likely to cause sickness or disease. 10, Wi,cucvci arty Uuilaiur, u4 suu4:turc, because 01 otnoucs- cence, dilapidated condition, deterioration, damage, inadequate rxits, lack of sufficient fire -resistive construction, faulty electric wiring, gas connections or heating apparatus, or other cause, is de- termined by the fire 1n4rshal to De a fire Aazard. 17. Whenever any building or structure is in such a condition as to constitute a public nuisance known to the common law or in eq- uity jurispr4denrx. Apr-29-02 03:46pm From-RUTAN & TUCKER,LLP. 714-546-9035 T-356 P.03/03 F-681 18 Whenever any portion of a building or structure remains on s sitc n€tcr the dcmolitiogor 4escruciion of the pnil4ing or struc- ture or whenever any building or S;ructurc is 4banduncd for a pcn- od in excess of six months so as to constitute such buildinia or portwn thcrcof an attractive nuisance or hazard to Me public, t- DEPARTMENT REPORT: 5- A NO c U JNCOPVO Tm OF f TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 7, 2002 SUBJECT: REPORT ON REQUESTED JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION Last year the City Council asked that regular joint meetings with the Planning Commission be scheduled twice a year. Staff is asking that you consider the following possible dates to conduct this meeting: Wednesday, May 15th at 7:00 p.m. Wednesday, May 22nd at 7:00 p.m. Tuesday, May 28th at 6:00 p.m. Wednesday May 29th at 7:00 p.m. Tuesday June 11 th at 6:00 p.m. 4 DEPARTMENT REPORT: Ao —A C&tyl amrA6j = a OF T1��' TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C UNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: MAY 7, 2002 SUBJECT: REPORT ON DATE FOR THE VOLUNTEER RECOGNITION AWARDS FOR THE 20TH ANNIVERSARY CELEBRATION The 20th Anniversary Celebration Committee has recommended that the volunteers and staff that assisted with the 20th Anniversary Celebration events be officially recognized by the Mayor and City Council for their assistance. There are approximately 194 volunteers and staff combined that worked the four day event. The following are approximate numbers of volunteers and staff for each event: Event Volunteers Staff Total Chamber Mixer: 9 3 12 Multi -Generational Talent Show: 13 2 15 Community Parade: 60 8 68 Community Picnic: 15 10 (5) 30 Arts and Crafts Show: 4 4 8 Trail Hike and Star Gazing: 6 6 Fishing Derby: 1 1 5/10k Run 0 0 Art Under the Umbrellas 7 8 15 Entertainment and Fireworks: 10 25 (4) 39 Total 125 69 194 The 20th Anniversary Celebration Committee would like to host a recognition awards program in the Courtyard at City Hall on Tuesday, May 14 at 5:30 p.m. Each volunteer will be given a certificate of appreciation along with two wine glasses, a pennant, a lapel pin and a Gamby. * denotes staff that was previously counted in another event, this number also includes staff from the Chamber of Commerce, La Quinta Arts Foundation and Desert Sands Unified School District. The 20th Anniversary Celebration Committee members are counted as volunteers or staff in the above listed events as they worked the events. ( ) denotes number of Commissioners in attendance SXommunity Services\CCReports\20TH ANNIVERSARY VOLUNTEER RECOGNITION.wpd TO: The Honorable Mayor and Members of the City Council FROM: Roy F. Stephenson, P.E., Interim Public Works Director/City Engineer DATE: May 7, 2002 RE: Public Works/Engineering Department Report on the Status of Tract 30125-1 Grading, Eisenhower Drive at Avenue 50 On April 16, 2002, City Council directed my office to prepare this report relating to the grading of Tract 30125 and its conformance to the approved Tentative Tract Map. Specifically concern was raised as to the height of the berms adjacent to Eisenhower Drive and Avenue 50. The Tentative Tract Map was approved by the Planning Commission on August 8, 2001 and by the City Council on September 18, 2001. The rough grading, paving, and drainage plans were approved by the Engineering Department on October 19, 2001. The offsite street and improvement plans were approved by the Engineering Department on November 15, 2002. Following approval of the Tentative Tract Map, a Noise Impact Analysis dated October 12, 2001, was prepared by LSA Associates, Inc. The purpose of this report was to evaluate noise impacts and mitigation measures for the proposed development. The first step in staff's analysis of the City Council's concern was to compare the pad elevations of the perimeter lots adjacent to Eisenhower Drive and Avenue 50. Set forth below is that comparison (These pad elevations have been confirmed by the engineer (Attachment 1) : LOT NO TENT. MAP GRADING PLAN DIFF. 24 43.1 43.0 0.0 25 42.4 42.4 0.0 34 42.4 42.4 0.0 35 42.4 42.4 0.0 39 42.4 42.4 0.0 40 43.3 43.3 1 0.0 4 33 T:\PWDEPT\COUNCIL\2002\020507Dept.wpd 41 43.5 43.5 0.0 42 43.0 43.0 0.0 43 43.3 42.5 -0.8 1 43.6 42.5 -1.1 2 43.8 42.7 -1.1 3 44.1 42.9 -1 .2 The second step in staff's analysis was to compare the street grades on the Tentative Map to the final improvement plans. Since Eisenhower Drive and Avenue 50 were existing paved streets, the improvements in conjunction with this development consisted of minor widening and the construction of new curb, gutter, and sidewalk. Accordingly, the street grades did not change from the approved Tentative Map. Staff's conclusion based based on the foregoing, is that the pad and street elevations are in substantial conformance to the Tentative Map. However, a factor that was not shown on the Tentative Map was the perimeter sound barrier that was recommended in the LSA Noise Impact Analysis (Attachment 2). The height of the barrier was recommended to be eight feet (8'). In lieu of construction of an eight foot (8') high wall, a combination of a six foot (6') high wall on a two foot (2') high berm was proposed by the developer and approved by the Engineering Department as a part of the grading plan (Attachment 3). The net effect of this plan is raising the height of the berm from the exterior by two feet (2'). It is staff's opinion that the landscaped berm and six foot (6') wall is superior to an eight foot (8') free standing wall and accordingly approved on the plans. In summary, the grading and street plans are found to be in substantial compliance with the approved Tentative Map and that the required eight foot (8') sound barrier consisting of a six foot (6') wall on a two foot (2') berm is also consistent with good design. Roy K Stephenson, P.E. Interim Public Works Director/City Engineer Attachments: 1. Rough Grading Verification by McGee Surveying 2. Page 16 & 17 of LSA Noise Impact Analysis relating to noise barrier heights and locations. 3. Cross section B-B showing pad/wall relationship. T:\PWDEPT\COUNCIL\2002\020507Dept.wpd Apr 19 02 10:44a Lisa McGee (760)772-5705 p,3 ATTACHMENT 1 Mc GEE SUR VEYING, INC. 73-301 Country Club Dr., Ste. lag , Bermuda Dunes. CA 92201 Phone (760) 345-3828 — Fax (760) 772-5705 December 3, 2001 Mr. Mike Tuvell Sedona Homes 77-564 Country Club Dr., Ste. 137 Palm Desert, CA 92211 Re: Rough Grade Certification- Tract No. 30125-1 Mike: We have completed the verification of the Rough Grading for the above referenced tract, and we find it is in conformance with the Rough Grading Plans for the referenced tract, approved by the City of La Quinta, October 19, 2001. Please contact our office with any questions. Sincerely, a c A. McGee L.S. 5479 001 ATTACHMENT 2 LSA ASSOCIATES. INC. OCTOBER 2001 NOISE IMPACT ANALYSIS SOTH AND EISENHOWER PROJECT RESIDENTIAL DEVELOPMENT facade upgrades would be required. However, with windows open, there is a potential for interior noise in the ground floor units to exceed the 45 dBA CNEL standard (e.g., 64 dBA - 5 dBA - 12 dBA = 47 dBA). Therefore, an air conditioning system, a form of mechanical ventilation, should be provided to ensure that windows can remain closed for a prolonged period of time. Mitigation Measures Construction Impacts. Construction of the proposed project would potentially result in relatively high noise levels and annoyance at the closest residences. The following measures, as required by the City's Municipal Code, would reduce short-term construction related noise impacts associated with the proposed project: 1. During all project site excavation and grading on site, the project contractors shall equip all construction equipment, fixed or mobile, with properly operating and maintained mufflers consistent with manufacturers' standards. 2. The project contractor shall place all stationary construction equipment so that emitted noise is directed away from sensitive receptors nearest the project site. 3. The construction contractor shall locate equipment staging in areas that will create the greatest distance between construction related noise sources and noise sensitive receptors nearest the project site during all project construction. 4. During all project site construction, the construction contractor shall limit all construction related activities that would result in high noise levels to between the hours of 7:00 a.m. to 5:30 p.m. Monday through Friday, and from 8:00 a.m. to 5:00 p.m. Saturday during the period of October 1 through April 30. No construction is permitted on Sundays and government code holidays. During the period of May 1 through September 30, the permitted hours of construction for weekdays (Monday through Friday) are from 6:00 a.m. to 7:00 p.m. Permitted construction hours for Saturdays are from 8:00 a.m. to 5:00 p.m. Traffic Noise Impacts. The following measures would reduce the traffic noise impacts to less than significant levels. - - 1. , A sound barrier with an effective height of eight feet above the residential pad is recommended for residential properties in the following lots: Lot 24, Lot 25, Lot 34, Lot 35, Lot 39, Lot 40, Lot 41, LQt 42, and Lot 43 in Phase 1 and Lot 1, Lot 2, and Lot 3 in Phase 2. Sound walls can be a ,combination of earthen berm and concrete block walls. Figure 3 depicts the areas recommended to have eight foot high noise barriers constructed along the residential property line. Air conditioning systems would be required for first floor bedrooms. 2. A sound barrier with an effective height of six feet is recommended for residential properties in the following lots: Lot 4, Lot 5, Lot 6, Lot 7, and Lot 8 in Phase 2. Sound walls can be a combination of earthen berm and concrete block walls. Sound walls can be located along the residential property line or along the street right-of-way. For these lots, sound walls along 4 v it 1 P:*XH131XNoise.wpd K10/1MM 1605 605 I NZON ATTACHMENT 3 ♦40, 41i 44 S., 04k * I" t 4 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 2002 CONSENT CALENDAR: ITEM TITLE: Public Hearing on the Fiscal Year 2002- STUDY SESSION: 2003 Through 2006-2007 Capital Improvement Program PUBLIC HEARING: Adopt a Resolution of the City Council approving the Fiscal Year 2002-2003 Through 2006-2007 Capital Improvement Program (CIP). Adoption of the Resolution will approve the projects identified in the Fiscal Year 2002- 2003 through 2006-2007 CIP. However, allocation of funds for these projects will not be approved until the City Council approves the Fiscal Year 2002-2003 Annual Operating Budget. The first year of the five-year forecast, or capital budget, will be included in the City's Annual Operating Budget. When the City Council approves the Annual Operating Budget for Fiscal Year 2002-2003, it will also authorize the expenditure of $57,684,012 for Fiscal Year 2002-2003 capital project expenditures. The CIP was developed in a conservative manner. Projections were assumed using conservative estimates consistent with operating revenues. The projects for the next five years, as shown, are based on considered need, and funding the City has available at this time with conservative projections of Development Impact Fees (300 units per year) anticipated to be collected. None at this time. TAPW DEPT\COUNCIL\2002\020507f. wpd The CIP and five-year forecast were presented to the City Council for review during a Study Session on April 2, 2002. The document is a statement of the City's goals, objectives, and priorities for a five-year CIP and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works Department, Finance Department, Building and Safety Department, Community Services Department, Community Development Department, and the City Clerk's Office. The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an advanced financial plan. The CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a way that maximizes the return to the public. As each annual budget is prepared, additional projects and priority needs are developed and added to the program to maintain a total five-year plan. The first year of the CIP is called the capital budget and is based on the City's present fund balances. The capital budget is incorporated into the annual City "operating" budget, which appropriates funds for specific facilities, equipment, and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive ultimate expenditure authority until they are ultimately incorporated into the capital budget. The 2001-2002 CIP identified $19,609,177 in capital improvement projects. All 2001- 2002 projects are either completed, currently in the design or construction stage, or have contracts that will be awarded by the end of the fiscal year. Included within the CIP is the Capital Improvement Plan Project Expenditure Status Report. This report identifies projects completed and underway from previous fiscal years. There are thirty-seven projects that are in various stages of completion. Of these projects, sixteen are 100% complete. Another fourteen projects are underway, and seven projects are carried over. The following amendments were made to the proposed CIP following the April 2, 2002 Study Session: Project 200202 - Washington Street/Eisenhower Drive Pavement Rehabilitation Improvements was eliminated from the list of proposed projects for FY 2002-2003 after the City Council appropriated revenue and authorized staff to advertise the project for bid on April 14, 2002. Project 200207 - Municipal Golf Course - Phase I was added in FY 2002-2003. This project proposes to acquire property and begin the planning and engineering phase of the project with a budget amount of $45,000,000. 4.10 002 T:\PWDEPT\COUNCIL\2002\020507f.wpd Project AD20 - Municipal Golf Course - Phase II was amended to include the construction phase of the proposed golf course and club house. In addition, Additional Projects AD72 - AD 76 were added by staff for future consideration. Please refer to the detail sheets under the "Additional Projects" tab for additional information regarding these newly added projects. Overall, the City is proposing approximately $65,131,685 in projects during the next five years. The remaining projects represent "Additional Projects" totaling $82,018,732. The funding of the "Additional Projects" listed will require future City Council consideration to ensure revenue availability. This CIP has been developed using fiscally conservative methodology as directed by the City Council. Prior to proceeding with any project, City Staff will present the project to the City Council for authorization. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the Fiscal Year 2002-2003 through 2006-2007 Capital Improvement Program; or 2. Make appropriate changes to the Fiscal Year 2002-2003 through 2006-2007 Capital Improvement Program and direct staff to make necessary revisions, and adopt the Resolution approving the Fiscal Year 2002-2003 through 2006-2007 Capital Improvement Program at a future City Council meeting: or 3. Provide staff with alternative direction. Respectfullac�irbm�i w Rai F. eph0n*'n'P.E. Interim Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager T:\PWDEPT\COUNCIL\2002\020507f.wpd 003 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ADOPTING THE FISCAL YEAR 2002-2003 THROUGH 2O06-2007 CAPITAL IMPROVEMENT PLAN WHEREAS, pursuant to Government Code Section 66002, the City of La Quinta (the "City") is required to review and adopt a Capital Improvement Plan (the "Plan"); and WHEREAS, the City is required to conduct a noticed public hearing for consideration of adoption of the Plan; and WHEREAS, notice of the public hearing has been given pursuant to Government Code Section 65090; and WHEREAS, the Plan is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public; and WHEREAS, the Plan is a statement of the City's goals, objectives and priorities for a five-year Plan and the financial commitments required to accomplish those objectives; and WHEREAS, the Fiscal Year 2002-2003 through 2006-2007 Plan proposes approximately $65,131,685 in improvement projects and $82,018,732 of unfunded additional improvement projects over the five-year period, commencing on July 1, 2002 and ending June 30, 2007; and WHEREAS, the first year of the Plan, called the capital budget, proposes $57,684,012 in improvements, as shown in Exhibit 1, heretofore made a part of this Resolution. NOW THEREFORE, the City Council for the City of La Quinta does hereby approve the capital budget, including the appropriation of funds, as shown in Exhibit 1, heretofore made a part of this Resolution; and BE IT FURTHER RESOLVED, the City Council for the City of La Quinta authorizes the inclusion of said capital budget into the Fiscal Year 2002-2003 operating budget, which appropriates funds for specific facilities, equipment and improvements. 4_.4 i T:\PW EPT\COUNCIL\2002\020507f.wpd 004 PASSED, APPROVED, AND ADOPTED this 7th day of May 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSEN, City Attorney City of La Quinta, California T:\PW DEPT\COU NCIL\2002\020507f. wpd � CV COUNCIL/RDA MEETING DATE: May 7, 2002 Public Hearing on Appeal of Condition and/or Finding Regarding Village Use Permit 2000-004, Amendment No. 1; Lighting Plans Applicants: A.P. Lench II, Michael Brauckmann, and Eileen Villegas RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING:y� Adopt a Resolution of the City Council upholding the Planning Commission action approving the 14 foot high parking lot light poles for Village Use Permit 2000-004, Amendment No. 1. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The currently vacant project site of 4.99 acres, is located at the northeast corner of Avenue 52 and Desert Club Drive (Attachment 1). The site is adjacent a Low Density Residential subdivision and across Avenue 52 from Tradition Golf Club. On February 6, 2001, the City Council approved the Planning Commission recommendation to certify Environmental Assessment 2000-402 for General Plan Amendment 2000-071, Zone Change 2000-096, and Village Use Permit 2000-004 to allow the design and development of a 16,222 square foot facility, Arnold Palmer's Restaurant . The lighting plan proposed 18 foot poles along the north property line and, as a result of concerns expressed, the project was conditioned (Attachment 2) as follows: "Prior to issuance of the building permit, the lighting plan shall include low level lighting with no spillage or glare along the north property line and meet the Zoning Code lighting standards." 414 A:\VUP 2000-04 Amd 1 \CC staff rpt.Appeal 5-7-2002.wpd On February 26, 2002, the Planning Commission reviewed and approved an Amendment to Village Use Permit 2000-004 to allow construction of a revised and resized building design consisting of a 7,500 square foot restaurant facility (Attachment 3). The lighting plan for the amended Village Use Permit proposed seventeen poles 16 foot high each with 150 watt lamps. No poles were proposed along the north property line. To light the north and center portion of the parking lot, six poles with twin lamps were proposed to be located in the landscape planters along the center aisle of the parking lot. As a result of concerns expressed by adjacent property owners, the Planning Commission required the lighting and landscaping plans to return to the Planning Commission on March 26, 2002 for review and approval after the applicant met with adjacent property owners to discuss their concerns. The lighting plan, submitted and approved by the Planning Commission on March 26, 2002, proposed seventeen poles 14 foot high each with 100 watt lamps (Attachment 4). Six poles 14 foot high each with twin 100 watt lamps are proposed to be located in the landscape planters along the center aisle of the parking lot in conjunction with an increase in the landscape setback area along the north perimeter of the parking lot resulting in a reduction in the number of parking spaces (Attachment 5). Project Request: The applicant's letter of appeal is attached (Attachment 6). They are appealing the March 26, 2002, Planning Commission decision approving the 14 foot high light poles. Public Notice: The case was advertised in the Desert Sun newspaper on April 27, 2002. All property owners within 500 feet of the affected area were mailed a copy of the public notice as required. Planning Commission Action: On March 26, 2002, the Planning Commission considered the revised lighting and landscaping plans for the Village Use Permit and voted 3-0 (Commissioner Kirk abstained and Commissioner Robbins was absent) approving the revised lighting and landscaping plans subject to conditions. FINDINGS AND ALTERNATIVES: Findings necessary to uphold the Planning Commission action can be made per the Municipal Zoning Code (Chapter 9.10). The alternatives available to the City Council include: q(I AAVUP 2000-04 Amd 1 \CC staff rpt.Appeal 5-7-2002.wpd 002 1. Adopt a Resolution of the City Council upholding the Planning Commission action approving the 14 foot high parking lot light poles for Village Use Permit 2000-004, Amendment No. 1.; or 2. Do not adopt a Resolution of the City Council upholding the Planning Commission action approving the 14 foot high parking lot light poles for Village Use Permit 2000-004, Amendment No. 1, and direct staff to prepare a Resolution modifying the Planning Commission action decision approving the 14 foot high parking lot light poles; or, 3. Provide staff with alternative direction. Respectfully submitted, Jerry ermafV Co unity Development Director Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1 . Site Location Map 2. Excerpts from the February 6, 2001 minutes of the City Council 3. Excerpts from the February 26, 2002 minutes of the Planning Commission 4. Excerpts from the March 26, 2002 minutes of the Planning Commission 5. Lighting Plan Exhibit for Village Use Permit 2000-004, Amendment No. 1 (City Council only) 6. Applicant Submittal 4� 003 RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, UPHOLDING A PLANNING COMMISSION ACTION APPROVING THE LIGHTING PLANS FOR VILLAGE USE PERMIT 2000- 004, AMENDMENT NO. 1 CASE NO.: APPEAL OF THE LIGHTING PLANS FOR VILLAGE USE PERMIT AMENDMENT NO. 1 APPLICANTS: A.P. LENCH II, MICHAEL BRAUCKMANN, AND EILEEN VILLEGAS WHEREAS, the City Council of the City of La Quinta, California, did, on the 7" day of May, 2002 hold a Public Hearing to consider the request of A. P. Lench II, Michael Brauckmann, and Eileen Villegas appealing a March 26, 2002 Planning Commission approval of lighting plans for Village Use Permit 2000-004, Amendment No. 1; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 26th day of February, 2002, hold a duly -noticed Public Hearing, and on March 26, 2002, hold a duly noticed Public Meeting to consider the request of Chapman Golf Development, L. L.C. for a Village Use Permit, Amendment No. 1, and more particularly described as: APN'S: 770-190-001, 770-181-002, 770-181-003, 770-181-004 WHEREAS, at said City Council Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify said Village Use Permit 2000-04, Amendment No. 1: 1. The lighting design of the facility is compatible with the surrounding development and consistent with the Municipal Zoning Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and constitute the findings of the City Council in this case; 417 AAVUP 2000-04 Amd 1 \CC RESO appeal 2000-004. Amd No. 1 .wpd 004 Resolution 2002- Appeal of Lighting Plans for Village Use Permit 2000-04, Amendment No. 1 Adopted May 7, 2002 2. That it does hereby uphold the Planning Commission's action approving the lighting plans for Village Use Permit 2000-004, Amendment No. 1 for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 7 t' day of May, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC/AAE City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 41S A:\VUP 2000-04 Amd 1 \CC RESO appeal 2000-004. Amd No. 1 .wpd 005 LO 7 m Q 1 ATTACHMENT M M, M - ■ 1 e ■11■■ 111 111111111111 �■11111 ■ �11111111 11 111 111111111111 �101� �illlll 11 111 ■11111■111 11 11 111 ■■1111111 . ■IIII \III . • .�111 �; ■111� 11 - 111 111111111111 ■111 WON 11 111 111111111111 ■111 11111 ■1111111111 111■1111111 s ■1111 11111111 11■11111111 ■ 11 ■ 11 t � � �� /■■ 111111111111 ■Illlf illll -� �111111 i■1111■111 111111■1111 - - T� - •11_-• �.--�,�� 111■11111■ 111111111111 ■1111111111 �11111111�� 1�1111111■ 111111111111 111111111111 ATTACHMENT 2 City Council Minutes 11 February 6, 2001 PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING ON 1) A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2) GENERAL PLAN AMENDMENT 2000-071, A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL USE, AND REMOVE 1.26 ACRES OF MEDIUM DENSITY RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 3) ZONE CHANGE 2000-096, A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY RESIDENTIAL AND REPLACE WITH VILLAGE COMMERCIAL ZONE AND REMOVE 1.26 ACRES OF COVE RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 4) VILLAGE USE PERMIT 2000-04, A REQUEST TO ALLOW DEVELOPMENT PLANS FOR A 16,222 SQUARE FOOT RESTAURANT LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE, AND 5) AMENDING THE VILLAGE DESIGN GUIDELINES BOUNDARIES. APPLICANTS: CHAPMAN GOLF DEVELOPMENT LLC AND THE CITY OF LA QUINTA. The Mayor declared the PUBLIC HEARING OPEN at 7:39 p.m. Community Development Director Herman presented the staff report and reviewed the proposed boundary and zone changes. In response to Council Member Perkins, Mr. Herman advised the project's ingress/egress will consist of one right -in, right -out on Avenue 52 and a full - movement on Desert Club Drive. Tim Dan, of Keith Companies, representing Chapman Golf Development, stated they are in agreement with the conditions of approval. Audrey Ostrowsky, P. O. Box 351, spoke in opposition to residential property within the Village being re -zoned commercial because vacant commercial property already exists in the Village. She also questioned the number of parking spaces for the restaurant being adequate. She felt it was unfair for developers to be allowed to purchase less expensive residential property and have it re -zoned commercial for development. Skip Lench, 43-040 Port Maria, Bermuda Dunes, stated he owns property adjacent to the proposed restaurant parking lot and is opposed to the 18-foot- high light poles. Michael Brauckmann, 78-535 Avenida Ultimo, stated he purchased his property adjacent to the proposed restaurant with the understanding that the vacant City Council Minutes 12 February 6, 2001 parcel was zoned residential. He asked Council to consider the lighting, location of the trash enclosure, and placing speed bumps in the parking lot. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:52 p.m. Mr. Herman explained the commercial and multi -family residential buildings on the west side of Eisenhower Drive are more appropriate to the Village Commercial designation than Cove Residential District and noted this zone change will convert a non -conforming use to a conforming use. In regard to the lighting, he advised the lights will shine downward and be shielded from the residential area. He confirmed the lighting along the northern boundary could be lowered and speed bumps placed in the northerly driveway of the parking lot. He also stated the parking study completed by the applicant justifies the valet parking plan and the reduction in the number of required parking spaces. Mr. Dan pointed out the location of the trash enclosure on the site plan. Ron Gregory, landscape architect, advised low-level, bollard lighting does not meet the City's minimum lighting requirements of one foot candle per square foot. Council Member Adolph suggested putting lighting in the planters in the center of the parking lot and bollard lighting along the north wall. Council concurred. Planning Manager di lorio stated Condition No. 75 can be added to require the lighting plan to provide low-level lighting with no spillage or glare beyond the north property line and meet the zoning code standards. In addition, Condition No. 76 can be added to require speed bumps be installed in the northern -most drive aisle. RESOLUTION NO. 2001-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR GENERAL PLAN AMENDMENT 2000-071, CHANGE OF ZONE 2000-096, VILLAGE USE PERMIT 2000-04, AND VILLAGE AT LA QUINTA DESIGN GUIDELINES AMENDED BOUNDARIES (CHAPMAN GOLF DEVELOPMENT LLC). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2001-04 as submitted. Motion carried unanimously. 009 City Council Minutes 13 February 6, 2001 RESOLUTION NO. 2001-05 A RESOLUTION OF THE CITY COUNCIL OF THE . CITY OF LA QUINTA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT 2000-071 TO CHANGE THE LAND USE DESIGNATION FROM GOLF LOW DENSITY RESIDENTIAL (LDR) TO VILLAGE COMMERCIAL (VC) ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE, SOUTH OF CALLE TAMPICO (CHAPMAN GOLF DEVELOPMENT LLC). It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2001-05 as submitted. Motion carried unanimously. MOTION - It was moved by Council Members Sniff/Adolph to take up Ordinance No. 352 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO. 352 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING CHANGE OF ZONE 2000-096 RE -ZONING CERTAIN PROPERTY FROM LOW DENSITY TO VILLAGE COMMERCIAL (VC) ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE SOUTH OF CALLE TAMPICO (CHAPMAN GOLF DEVELOPMENT LLC AND CITY OF LA QUINTA). It was moved by Council Members Sniff/Adolph to introduce Ordinance No. 352 on first reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None RESOLUTION NO. 2001-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING VILLAGE USE PERMIT 2000-04 FOR THE DESIGN AND DEVELOPMENT. PLANS OF A 16,222 SQUARE FOOT RESTAURANT --- FACILITY ON 4.99 ACRES (CHAPMAN GOLF DEVELOPMENT LLC). oto City Council Minutes 14 February 6, 2001 It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2001-06 as amended (adding Condition No. 75, requiring the lighting plan be revised to provide low-level lighting with no spillage or glare beyond the north property line and meet the zoning code standards; and adding Condition No. 76, requiring speed bumps be added to the northern -most drive aisle). Motion carried unanimously. RESOLUTION NO. 2001-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE BOUNDARIES FOR THE VILLAGE AT LA QUINTA DESIGN GUIDELINES (CHAPMAN GOLF DEVELOPMENT LLC). It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2001-07 as submitted. Motion carried unanimously. 2. PUBLIC HEARING TO 1) CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2000-406; 2) APPROVAL OF DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR A 15.25-ACRE COMMERCIAL CENTER (SPECIFIC PLAN 2000-050); 3) DEVELOPMENT PLANS FOR A SIX -STORY 145-ROOM HOTEL (VILLAGE USE PERMIT 2000-05); 4) AND APPROVAL OF THE CREATION OF 11 LOTS RANGING IN SIZE FROM .4 TO 6.2 ACRES (TENTATIVE PARCEL MAP 29909). APPLICANT: SANTA ROSA PLAZA LLC. The Mayor declared the PUBLIC HEARING OPEN at 8:30 p.m. Planning Manager di lorio presented the staff report and reviewed the site plan and elevations. Bridgette Meyers, managing member of Santa Rosa Plaza, gave a brief presentation on the proposed project. Hovak Najarian, 78-395 Palm Garden Place, voiced concern about high-rise buildings blocking the view of the mountains. William Hembree, 79-175 Canterra Circle, spoke in support of the project because it will provide affordable lodging in La Quinta and bring business into the City. Dane Hooper, 78-620 Avenida Tujunga, stated he did not have a problem with Embassy Suites providing affordable lodging in La Quinta but was opposed to ATTACHMENT 3 I Cl 1 Planning Commission Minutes February 26, 2002 4. There being no further discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2002-028, recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2001-440. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 5. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2002-029, recommending approval of Capital Improvement Project 2001-14, subject to the findings. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. C. Villaae Use Permit 2000-040 Amendment #1; a request of Chapman Golf Development to allow development plans for a 7,500 square foot restaurant at the northeast corner of Avenue 52 and Desert Club Drive. 1. Commissioner Kirk withdrew due to a possible conflict of interest and left the dias. 2. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked if the landscaping would conform to the . City's Landscaping Ordinance. Staff noted it complies with the Ordinance. 4. There being no further questions of staff, Chairman Abels asked if the applicant would like to address the Commission. Mr. Ralph Raya, MRC Associates, the lighting consultant, gave a presentation on the project's exterior lighting. �w _t � • WPDOC PC Minut - 012 G.\ S\ es\2-26 02.wpd 1 S Planning Commission Minutes February 26, 2002 5. Chairman Abels asked if there were any questions of the lighting consultant. Commissioner Tyler asked the color of the high pressure sodium lights. Mr. Raya stated it was the amber color and explained the appearance. 6. Chairman Abels asked if there was any other public comment. Mr. Skip Lench, 78-215 Calle Cadiz, stated his concern that either this item be continued or set aside approving' the landscaping and lighting. When this project was before the City Council, the applicant was requested to work with the neighbors in regard to the trees and lighting. They called the applicant and they agreed to get together; but never did. Now this is a different lighting engineer. The Planning staff was also directed to meet with the neighbors and also did not meet with the neighbors. The lights were at 18 feet and now tonight they have a new lighting study and the lights are at 16 feet. This project backs up to residential properties. The new restaurant on La Fonda has lights at 12 feet. The La Quinta Hotel has 16 foot high lights. All they are asking is to meet with the applicant to resolve the issues. The applicant is planting African Sumacs along the wall and back of their property that will grow 16-18 feet high. 7. Commissioner Tyler asked the location of his house. Mr. Lench indicated the location of his house on the plans. 8. Mr. Michael Brauchman, 78-175 Calle Cadiz, stated he attended a City Council meeting where the applicant was required to lower the lights to six feet or less and to work with the neighbors. His concern is that the lighting schedule and landscaping are not consistent with the City's Ordinance. He assumes there will still be valet parking and the trash enclosure would be move further away from the residences. 9. There being no further public comment, the public participation portion of the hearing was closed and open for Commission discussion. 10. Commissioner Tyler stated this project was required to lower the lights along the perimeter and he is confused as to why they are not lowered. Staff noted that the Planning Commission recommendation was sent to the Council and the Council requested the applicant work with the neighbors. Subsequently, G:\WPDOCS\PC Minutes\2-26-02.wpd 16 013 Planning Commission Minutes February 26, 2002 the project was redesigned and a new lighting plan was required. That is why the neighbors were not contacted as it had to come back to the Commission for review and approval. 11. Commissioner Butler asked if the neighbors were given an opportunity to review the lighting and landscaping plans. Staff noted some had been into City Hall to review the plans. Commissioner Butler asked if any of the view corridors could be maintained. Staff noted the landscape architect could address this. Mr. Rob Parker, RGA Landscape Architects, landscape architect for the project, stated he was not aware of any issue with regard to the height of the trees. The trees are there as required by the City. The height was to shield the lighting in the parking lot and shade the parking lot. The number of trees could be reduced along the neighbors property line to maintain any view. They would be more than happy to meet with the neighbors to increase their view corridor. Commissioner Butler asked when the height of the light standards changed. Mr. Raya stated the original lighting plan did have taller light fixtures along the property line. When reviewed by the City Council they were required to be lowered to six feet or lower. The lighting engineer at that time is no longer with the project and they moved the lights further into the interior of the project and lowered the foot candles. They are more than happy to meet with the property owners. Discussion followed regarding the light fixtures. 12. Commissioner Robbins stated this is a good project, but there seems to be a lack of coordination with the neighbors. 13. Chairman Abels asked if there was any other public comment. There being no further public comment, the public participation portion of the public hearing was closed and open for Commission discussion. 14. There being no further discussion, it was moved and seconded by Commissioners Robbins/Tyler to adopt Planning Commission Resolution 2002-030, approving Village Use Permit 2000-004, Amendment #1, subject to the findings and conditions with the lighting and landscaping plans returning to the Planning Commission on March 26, 2002. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 014 G.AWPDOCS\PC Minutes\2-26-02.wpd 17 Planning Commission Minutes February 26, 2002 Commissioner Kirk rejoined the Commission. Chairman Abels recessed the meeting at 9:46 p.m. and reconvened at 9:49 p.m. VII. BUSINESS ITEMS: A. General Plan Consistency Finding; a request of Desert Sands Unified School District for a finding of General Plan conformity for Desert Sands Unified School District Elementary School Project, pursuant to California Government Code Section 65401 for the property located at the northeast corner of Calle Tampico and Eisenhower Drive. 1. Chairman Abels asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if KSL was on hold for their project on this site. Staff stated if this project is constructed, KSL's project would go away. 3. Chairman Abels asked if the applicant would like to address the Commission. The applicant was not present. 4. Chairman Abels asked if there was any other public comment. There being no further public comment, the public participation portion was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2002-031 finding General Plan Conformity for Desert Sands Unified School District Elementary School Project pursuant to California Government Code Section 65401. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 1 G:\WPDOCS\PC Minutes\2-26-02.wpd 18 015 ATTACHMENT 4 Planning Commission Minutes March 26, 2002 18. Following discussion, it was moved and seconded by Commissioners Kirk/Tyler to continue the project to April 23, 2002 allowing the applicant to work with staff on the following items: A. Work with staff on the access points to be consistent with the General Plan. B. Architecture relief on the end buildings. C. Landscape relief, greenery or detailing along the carports and asphalt to break up the asphalt. D. Provide additional amenities Unanimously approved. Chairman Abels recessed the meeting at 9:16 p.m. and reconvened at 9:21 p.m. VII. BUSINESS ITEMS: A. Village Use Permit 2000-040 Amendment #1; a request of Chapman Golf Development, LLC for review of lighting and landscaping plans for a restaurant to be located on the northeast corner of Avenue 52 and Desert Club Drive. 1. Commissioner Kirk stated he had a possible conflict of interest and withdrew from the dias. 2. Chairman Abels asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. There being no questions of staff, Chairman Abels asked if the applicant would like to address the Commission. Ms. Christina Dores, representing the applicant, stated they had met with the adjacent residents and have made modifications based on their concerns. She is available to answer any questions. , 4. Chairman Abels asked if there were any questions of the applicant. Commissioner Tyler stated he would like to hear from the lighting consultant. Mr. Ralph Reyna, lighting consultant, reviewed the lighting plan. 4; G:\WPDOCS\PC Minutes\3-26-o2.wpd E 016 Planning Commission Minutes March 26, 2002 5. Chairman Abels asked if there was any other public comment. Mr. Brauckmann, 78-175 Calle Cadiz, thanked Chapman Golf for working with them, but lighting issues still remain. In the staff report, it was suggested the lighting plan be consistent with the Zoning Code and he would like to ask for an interpretation of the Section 9.150.080.K.5. and 6 of the Zoning Code. In addition, he would like to be assured they are in compliance with Waste Management requirements. 6. Mr. Skip Lench, 43-040 Port Maria, Bermuda Dunes, owner of the • lot at 78-215 Calle Cadiz, thanked the applicant for meeting with them and working to resolve the landscaping issues. One issue remaining is the six foot wall on the northern property line. The wall starts out at six feet and goes down to four feet. He asks that they all be built at six feet for the full length of the site. In regard to the lighting he does not think there is a solution to the problem. They started out with 18-foot lights and are now down to 14 feet. If they are not willing to lower the lights, he would like to hire a lighting consultant to see what alternatives are available. 7. There being no further public participation, the public comment portion was closed and open for Commission discussion. 8. Chairman Abels asked about the height of the existing wall. Community Development Director Jerry Herman stated that when the wall was originally constructed some of the property owners requested a lower wall height and therefore the City lowered the height. 9. Commissioner Tyler asked if the wall could be conditioned to be at six feet for the entire length. Community Development Director Jerry Herman stated it could be conditioned. Commissioner Tyler asked the distance from the north wall to the proposed location of the light standards. Principal Planner Fred Baker stated there is 18 feet of landscaping, ten feet of parking area, 26 foot drive aisle and another 20 feet of parking for a total of 74 feet. 10. Commissioner Butler stated that this light fixture shines down and there has to be a certain height to make it affective in the area in which it is shining. If you lower the light, you have to change the type of light being used. Community Development Director Jerry G:\WPDOCS\PC Minutes\3-26-02.wpd 10 O 1 Planning Commission Minutes March 26, 2002 Herman stated the lower the lights, the more light poles are needed. Mr. Reyna stated the principal of the light is to meet the Dark Sky Ordinance. The light pyramids down from the light source. In order to minimize hot spots you add poles. The City Council has established a criteria for lighting as exemplified by the La Quinta Arts Foundation site. In order to meet the Ordinance more poles need to be added. This site requires more lighting due to the use and time the restaurant will be used. It is coming down to a safety issue to go any further. 11. Commissioner Tyler stated he is comfortable with the good faith effort the developer has made. 12. There being no further discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Minute Motion 2002-007, approving Village Use Permit 2000-040, Amendment # 1, as amended: A. With the north perimeter wall being constructed to six feet the entire length of the northern property line. Unanimously approved. Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: B. Commissioner Tyler gave a report on the City Council meeting of March 19, 2002. X. ADJOURNMENT: There being. no further business, it was moved and seconded by Commissioners Tyler/Robbins to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held April 9, 2002, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:57 p.m. on March 26, 2002. Respectfully submitted, o� lBe ty/. S yer, Executive Secretary City o a Quinta, California G:\WPDOCS\PC Minutes\3-26-02.wpd 11 018 M .City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7125 FAX: (760) 777-1233 ATTAC64Mf NT 6 OFFICE USE ONLY Case No. yup 104 Date Recvd. 02.1 Fee: 15 Related Apps.: Logged in by: , Application for Appeal of Findings And/Or Conditions A.P. "SKIP" LENCH, II, MIKE BRAUCKMANN AND Appellant's Name BILL & EILEEN VILLE AS Date 4/9/02 Mailing Address P.O. Box 450 LA OUINTA, CA 92253-0450 Phone: _(760 ) 564-1866 Resolution # and Conditions) of Approval being appealed Any development review action may be appealed pursuant to Section 9.220.120 of the. Zoning Code. Please identify the type of application: �k Type of Appeal: Change of Zone Specific Plan Conditional Use Permit Variance Minor Use Permit KI Tentative Tract Map r.4� Tentative Parcel Map Site Development Permit Temporary Use Permit Other VILLAGE USE PERMIT #2000-04 AMEND #1 Please provide sufficient information so as to make clear the substance of each of the grounds for appeal. If applicable, indicate the number of the specific condition which is being protested. ***SEE ATTACHED*** Use addifional sheets if necessary. Signa SKIP" LENCH, II MICHAEL BRAU B6\Appeal Finds-Cond B IL VILLEGluff "Z EILEEN VILLEGAS ATTACHMENT APPLICATION FOR APPEAL OF FINDINGS AND/OR CONDITIONS - CITY OF LA QUINTA (VILLAGE USE PERMIT #2000-04, AMEND #1) - DATED 4/9/02 - LENCH:BRAUCKMANN:VILLEGAS THE PLANNING COMMISSION DID NOT FOLLOW THE DIRECTIVES OF THE CITY COUNCIL MEETING HELD FEBRUARY 6, 2002 SPECIFYING THE REQUIREMENT TO PROVIDE "LOW LEVEL LIGHTING" IN THE PARKING LOT ADJACENT TO THE SURROUNDING SINGLE FAMILY RESIDENCES. THE DEVELOPER'S LIGHTING REPRESENTATIVE MET ONLY ONCE WITH THE HOMEOWNERS AND PRESENTED A PLAN WITH LIGHTING ON 14' (FOURTEEN FEET) POLES. WE (THE HOMEOWNERS) ADVISED THE DEVELOPER AND THE LIGHTING CONSULTANT THAT WE DID NOT BELIEVE THAT A 14' HIGH LIGHTING SYSTEM MET THE REQUIREMENTS OF THE CITY COUNCIL AND WAS NOT ACCEPTABLE TO THE HOMEOWNERS. I MADE THREE (3) ADDITIONAL CALLS AFTER THE ONE AND ONLY MEETING, TO THE LIGHTING CONSULTANT TO TRY TO DISCUSS OTHER LIGHTING DESIGNS, BUT HE STATED HE HAD A DEADLINE TO MEET FOR SUBMISSION TO THE PLANNING COMMISSION AND NEVER, IN OUR VIEW, TOOK THE TIME TO ADEQUATELY STUDY WAYS TO REDUCE THE HEIGHT OF THE PARKING LOT LIGHTS. 021 City Council Minutes 1 1 February 6, 2001 PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING ON 1) A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2) GENERAL PLAN AMENDMENT 2000-071, A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL USE, AND REMOVE 1.26 ACRES OF MEDIUM DENSITY RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 3) ZONE CHANGE 2000-096, A REQUEST TO REMOVE 4.99 ACRES OF LOW DENSITY RESIDENTIAL AND REPLACE WITH VILLAGE COMMERCIAL ZONE AND REMOVE 1.26 ACRES OF COVE RESIDENTIAL USE AND REPLACE WITH VILLAGE COMMERCIAL ZONE; 4) VILLAGE USE PERMIT 2000-04, A REQUEST TO ALLOW DEVELOPMENT PLANS FOR A 16,222 SQUARE FOOT RESTAURANT LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE, AND 5) AMENDING THE VILLAGE DESIGN GUIDELINES BOUNDARIES. APPLICANTS: CHAPMAN GOLF DEVELOPMENT LLC AND THE CITY OF LA QUINTA. The Mayor declared the PUBLIC HEARING OPEN at 7:39 p.m. _ Community Development Director Herman presented the staff report and reviewed the proposed boundary and zone changes. In response to Council Member Perkins, Mr. Herman advised the project's ingress/egress will consist of one right -in, right -out on Avenue 52 and a full - movement on Desert Club Drive. Tim Dan, of Keith Companies, representing Chapman Golf Development, stated they are in agreement with the conditions of approval. Audrey Ostrowsky, P. 0. Box 351, spoke in opposition to= residential property within the Village being re -zoned commercial because vacant commercial property already exists in the Village. She also questioned the number of parking spaces for the restaurant being adequate. She felt it was unfair for developers to be allowed to purchase less expensive residential property and have it re -zoned commercial for development. Skip Lench, 43-040 Port Maria, Bermuda Dunes, stated he owns property adjacent to the proposed restaurant parking lot and is opposed to the 18-foot- high light poles. -- Michael Brauckmann, 78-535 Avenida Ultimo, stated he purchased his property adjacent to the proposed restaurant with the understanding that the vacant 022 City Council Minutes 12 February 6, 2001 parcel was zoned residential. He asked Council to consider the lighting, location of the trash enclosure, and placing speed bumps in the parking lot. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:52 p.m. Mr. Herman explained the commercial and multi -family residential buildings on the west side of Eisenhower Drive are more appropriate to the Village Commercial designation than Cove Residential District and noted this zone change will convert a non -conforming use to a conforming use. In regard to the lighting, he advised the lights will shine downward and be shielded from the residential area. He confirmed the lighting along the northern boundary could be lowered and speed bumps placed in the northerly driveway of the parking lot. He also stated the parking study completed by the applicant justifies the valet parking plan and the reduction in the number of required parking spaces. Mr. Dan pointed out the location of the trash enclosure on the site plan. Ron Gregory, landscape architect, advised low-level, bollard lighting does not meet the City's minimum lighting requirements of one foot candle per square foot. Council Member Adolph suggested putting lighting in the planters in the center of the parking lot and bollard lighting along the north wall. Council concurred. Planning Manager di lorio stated Condition No. 75 can be added to require the lighting plan to provide low-level lighting with no spillage or glare beyond the north property line and meet the zoning code standards. In addition, Condition No. 76 can be added to require speed bumps be installed in the northern -most drive aisle. RESOLUTION NO. 2001-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR GENERAL PLAN AMENDMENT 2000-071, CHANGE OF ZONE 2000-096, VILLAGE USE PERMIT 2000-04, AND VILLAGE AT LA QUINTA DESIGN GUIDELINES AMENDED BOUNDARIES (CHAPMAN GOLF DEVELOPMENT LLC). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2001-04 as submitted. Motion carried unanimously. 023 FP .1% City Council Minutes 13 February 6, 2001 RESOLUTION NO. 2001-05 A RESOLUTION OF THE CITY COUNCIL OF THE. CITY OF LA QUINTA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT 2000-071 TO CHANGE THE LAND USE DESIGNATION FROM GOLF LOW DENSITY RESIDENTIAL (LDR) TO VILLAGE COMMERCIAL (VC) ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE, SOUTH OF CALLE TAMPICO (CHAPMAN GOLF DEVELOPMENT LLC). It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2001-05 as submitted. Motion carried unanimously. MOTION - It was moved by Council Members Sniff/Adolph to take up Ordinance No. 352 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO. 352 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING CHANGE OF ZONE 2000-096 RE -ZONING CERTAIN PROPERTY FROM LOW DENSITY TO VILLAGE COMMERCIAL (VC) ON APPROXIMATELY 4.99 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 52 AND DESERT CLUB DRIVE AND SEVEN PARCELS LOCATED ON EISENHOWER DRIVE SOUTH OF CALLE TAMPICO (CHAPMAN GOLF DEVELOPMENT LLC AND CITY OF LA QUINTA). It was moved by Council Members Sniff/Adolph to introduce Ordinance No. 352 on first reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None RESOLUTION NO. 2001-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING VILLAGE USE PERMIT 2000-04 FOR THE DESIGN AND DEVELOPMENT PLANS OF A 16,222 SQUARE FOOT RESTAURANT FACILITY ON 4.99 ACRES (CHAPMAN GOLF DEVELOPMENT LLC). 024 A► City Council Minutes 14 February 6, 2001 It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2001-06 as amended (adding Condition No. 75, requiring the lighting plan be revised to provide low-level lighting with no spillage or glare beyond the north property line and meet the zoning code standards; and adding Condition No. 76, requiring speed bumps be added to the northern -most drive aisle). Motion carried unanimously. RESOLUTION NO. 2001-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE BOUNDARIES FOR THE VILLAGE AT LA QUINTA DESIGN GUIDELINES (CHAPMAN GOLF DEVELOPMENT LLC). It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2001-07 as submitted. Motion carried unanimously. 2. PUBLIC HEARING TO 1) CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2000-406; 2) APPROVAL OF DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR A 15.25-ACRE COMMERCIAL CENTER (SPECIFIC PLAN 2000-050); 3) DEVELOPMENT PLANS FOR A SIX -STORY 145-ROOM HOTEL (VILLAGE USE PERMIT 2000-05); 4) AND APPROVAL OF THE CREATION OF 11 LOTS RANGING IN SIZE FROM .4 TO 6.2 ACRES (TENTATIVE PARCEL MAP 29909). APPLICANT: SANTA ROSA PLAZA LLC. The Mayor declared the PUBLIC HEARING OPEN at 8:30 p.m. Planning Manager di lorio presented the staff report and reviewed the site plan and elevations. Bridgette Meyers, managing member of Santa Rosa Plaza, gave a brief presentation on the proposed project. Hovak Najarian, 78-395 Palm Garden Place, voiced concern about high-rise buildings blocking the view of the mountains. William Hembree, 79-175 Canterra Circle, spoke in support of the project because it will provide affordable lodging in La Quinta and bring business into the City. Dane Hooper, 78-620 Avenida Tujunga, stated he did not have a problem with Embassy Suites providing affordable lodging in La Quinta but was opposed to