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TUP 2016-0038 11th Annual Hot Rod & Custom Car Show (02.01.2017) 78-495 Calle Tampico La Quinta, CA 92253 760.777.7000 February 1, 2017 CASE NUMBER Temporary Use Permit 2016-0038 ACTIVITY/EVENT 11th Annual Hot Rod and Custom Car Show February 4, 2017 La Quinta Community Park APPLICANT Ms. Susie Harvey La Quinta Chamber of Commerce PO Box 300 La Quinta, CA 92247 APPROVAL The Design and Development Department has reviewed and approved Temporary Use Permit 2016-0038, pursuant to LQMC Section 9.100.140 (Temporary Outdoor Events), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. Permits for any temporary structures (e.g. tents and/or canopies exceeding 400 square feet), stages or open flame devices shall be obtained prior to their installation. Prior to the event set-up, please contact the La Quinta Building Division and Riverside County Fire Safety for any additional requirements of the Fire Marshal. 2. Portable generators shall be shielded to prevent accidental contact with guests. Generators and internal combustion sources shall be separated from tents/canopies by a minimum of 20 feet and shall be isolated from the public. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 3. If any ground excavations are required, please contact Underground Service Alert (USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given a two-day notice prior to commencement of work. 4. All temporary electrical wiring to any concession/vendor spaces shall be secured to prevent physical hazards to the public and participants. Wiring/cords shall not be subjected to environmental or physical damage. 5. The applicant shall give advance notice of the anticipated traffic restrictions to be enforced during this event and provide a simplified traffic control plan showing the access routes to all existing businesses (i.e. Veterinarian Office and the Pet Salon) on Avenida Montezuma, the La Quinta Museum, and the residential properties in the surrounding area. With exception of the temporary street closure of Avenida Montezuma, all roadways, parking areas and pedestrian traffic aisles to other businesses and activities in the vicinity shall be maintained accessible at all times. 6. No on-street parking outside the approved event area may be utilized for valet parking services. All on-street parking areas shall remain available for public use. 7. An adequate number of restroom facilities shall be provided, to accommodate participants and guests. ADA-compliant portable restrooms shall be provided as may be required by the Building Division. 8. Temporary trash receptacles shall be provided at the event area so that trash/debris can be deposited accordingly. Please coordinate your recycling activities with Burrtec Waste and Recycling Services (760) 340-2113 to ensure the site is left free of any litter. 9. Any changeable message boards placed in the City’s right-of-way shall not interfere with existing traffic control devices particularly traffic signal equipment and shall not be placed closer than 100 feet from intersections. 10. The City of La Quinta reserves the right to require modifications of the work be made at permittees’ sole cost for proper sight distance requirements per guidelines in the AASHTO “A Policy on Geometric Design of Highways and Streets, 5th Edition” or latest, in the installation of all appurtenances abutting and within the public street right-of-way. 11. The applicant shall obtain an encroachment permit for any off-site directional signs and traffic controls placed in the City’s right-of-way that are allowed and as conditioned with this permit. Traffic control plans shall be submitted along with the permit application for City approval. Please contact Amy Yu, Assistant Civil Engineer at 760-777-7047 for assistance on obtaining an encroachment permit. 12. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. Completion/confirmation during the event: 13. The use of amplified equipment for music presentations is permitted, provided that all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210) are complied with. 14. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 15. Public property shall not be defaced by paint or other types of permanent materials such as pen, markers, etc. 16. Smoking shall not be permitted in any tent or canopy or in any adjacent area where hay, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted in all tents and canopies. 17. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 18. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes are to be kept open with minimum of 20 feet unobstructed access at all times. Fire lanes shall be clearly outlined in an approved manner throughout the event grounds by posting “NO PARKING FIRE LANE”. 19. No fire-lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. 20. LP-Gas containers shall be located outside and adequately protected to prevent tampering, damage by vehicles or other hazards. Equipment such as tanks, valves, tubing and other related components shall be approved. 21. At least one 40BC or Class K type fire extinguisher shall be provided for each kitchen with a deep fat fryer, power generator, transformer, cooking operations and at locations where flammable or combustible liquids are stored or dispensed. 22. Location of concession stand utilized for cooking shall have a minimum of 20 feet of clearance from other concession stands, cooking tents, outdoor cooking, and rides. 23. Electrical heating, cooking equipment, and extension cords shall be of a grounded type, and approved for exterior use upon inspection. 24. Operations such as warming of foods, cooking demonstrations and similar operations that use solid flammables, butane or other similar devices which do not pose an ignition hazard, shall be approved upon inspection. 25. As the applicant proposes to place signs in City street rights of way, the signs shall conform to Section 9.160 of the La Quinta Municipal Code (the Sign Ordinance) and the conditions set on the encroachment permit for said signage. Completion/confirmation after the conclusion of the event (if necessary): 26. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 27. All signage must be removed at the conclusion of the event, or each sign is subject to a $50.00 fine. Please contact the Code Compliance Department at (760) 777-7050 regarding removal of signage. 28. Any damage to public hardscape due to the installation and/or removal of the directional signs shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,573.00 are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. If you have any questions before, during, or after the event, please contact the following: GABRIEL PEREZ (EMERGENCY CONTACT) Planning Division 760-534-0070 (Mobile) CARLOS FLORES Planning Division 760-777-7069 BRYAN MCKINNEY Public Works Department 760-777-7045 ANTHONY MORENO Code Compliance Division 760-777-7034 RONALD GRIESINGER Riverside County Fire 760-863-8886 DAVID WALTON La Quinta Police 760-863-8227 C l o s e d C l o s e d B e e r G a r d e n F o o d C o u r t S e c u r i t y S e c u r i t y Security 1/20/17 THIS TRAFFIC CONTROL SHALL BE IN PLACE ON SATURDAY 2/4/17, 7:30 AM TO 5 PM. ALL TRAFFIC CONTROL SHALL BE REMOVED BEFORE HOURS OF DARKNESS. 125’ SPECIAL EVENT AHEAD SC5 (CA) SPECIAL EVENT AHEAD SC5 (CA) 350’ 350’